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HomeMy WebLinkAboutArts and Culture Commission Minutes 04.06.26 ARTS AND CULTURE COMMISSION Meeting Minutes Letts Community Center April 6, 2026 BOARD MEMBERS: Morgan Butts – Chair (4th); Charles Calati – Secretary (At-Large); Shirley Carter- Powell (At-Large); Diane Gardin (At-Large); Mary Toshach (At-Large); Alyssa Turcsak (4th); Stephanie Palaygi (4th) Staff present: Robin Anderson-King CALL TO ORDER: The Chair called the meeting to order at 3:30 pm. 1. ROLL CALL - The roll call was waived as Turczak had resigned and Toshach was the only absentee. 2. ADDITIONS/DELETIONS TO AGENDA There were no additions to the agenda 3. AGENDA APPROVAL Gardin moved the agenda be approved as presented. Calati seconded the motion and the motion passed. 4. BOARD MEETING MINUTES A. March 2, 2026 Minutes – Calati moved that the Minutes be approved as written. Gardin seconded and the motion passed without dissent. 5. NEW BUSINESS B. Communications Department Representative Visit – Due to the presence of Max Mather from the City IT department, he was asked to proceed before Item A. Anderson-King introduced Mather who outlined his role with the City and said that our Staff would have more input to the City Web Page for the Commission. He also agreed to straighten out the pages for the Mayor’s Art Commission which has been changed to the Arts and Cultural Commission. Additional steps would include updating and verifying the information along with providing links to minutes, notices and membership. Mather also provided his email address but the members agreed that they should email to staff so that questions and suggestions could avoid duplication and excessive email threads. A. Discussion of strategy for the recruitment of New Board members – Calati had proposed a strategy to recruit new members but it was tabled until the Commission could more clearly outline its mission and objectives and priorities before recruiting new members. 6. OLD BUSINESS A. Continue Priority Setting and approve annual report - Since the annual report has already been filed by staff, the discussion was on priority setting. The Chair offered to prepare an update from our previous discussions so that the Commission could focus on its mission and vision. B. Pathway Project – no new information 7. UPDATES A. Mayor’s Office – Carter-Powell stated that she received a notice that she would have to complete a lengthy questionnaire to be considered for another term. She thought it was excessive as did the other members. Staff was asked to verify the terms of the existing members and to see if renewals could be simplified in order to retain members. B. Other – There were no other updates. 8. INFORMATION A. Staff reported that there would be a Neighborhood Summit where agencies and other groups would be available to provide information and services to residents. The Summit is open to all residents including Commission members. 9. STATEMENTS OF CITIZENS All meetings of the Mayor’s Arts and Culture Board shall be open to the public. Those in attendance shall have the opportunity to speak on any issue related to arts not otherwise on the agenda at the end of the meeting and may speak on any agenda issue during the meeting after Arts and Culture board members have had an opportunity to discuss the issue or prior to the board voting on the issue. The Chair may impose a time limit on public comments. 10. ADJOURN – Gardin moved for adjournment and was seconded by Palaygi. The motion passed.