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HomeMy WebLinkAbout1988 Various Board meeting minutes Part 1 FINAL OFFICIAL PROCEEDINGS CANS/!rG COCLERKof the BUILDING BOARD OF APPEALS ,lt 1 3 26Py �Y May 10, 1988MEMBERS PRESENT:PRESENT: Richard Stuckman, Richard Jones, Randall Kamm, Mark Harger, Frank Throop INSPECTORS PRESENT: Jack Nelson, John Gillengerten, Robert O'Brien The meeting was called to order by Chairman Stuckman at 2:00 p.m. The minutes from March 8, 1988, were approved by a motion from Mr. Jones , seconded by Mr. Throop. Vote: Unanimous - motion carried OLD BUSINESS: None NEW BUSINESS: APPEAL #88-005 : Emergency Generator - After discussion, a motion by Mr. Jones, seconded by Mr. Kamm to allow appeal under the following conditions. 1. The emergency power supply system and fire pump must be tested under full load every six (6) months in accordance with N.E.C. 1987 Edition, Article 700.4 "Test and Maintenance" . 2. Representative of or the Fire Marshal must be present during testing. 3. If alterations occur or an addition built that increases occupant load, then an emergency generator will be required. Vote: Unanimous - motion carried APPEAL #88-006: Wall on property line - Appeal was withdrawn at the request of the Architect. APPEAL #88-007 : Construction in existing building - At the request of the Architect, the hearing on this appeal was postponed until the June meeting. Motion to adjourn by' Mr. Harger, seconded by Mr. Throop. Vote: Unanimous - motion carried Respectfully submitted, hn S. Gillengerten OFFICIAL PROCEEDING of the BUILDING BOARD OF APPEALS July 12, 1988, MEMBERS PRESENT: Richard Stuckman, Richard Jones , Mark Harger, Randall Kamm, Frank Throop INSPECTORS PRESENT: Jack Nelson and John Gillengerten The meeting was called to order by Chairman Stuckman at 2:00 p.m. The minutes of June 14, 1988 were approved by a motion from Mr. Throop, seconded by Mr. Jones. Vote: Unanimous - motion carried OLD BUSINESS: Appeal #009-#011-#014 GFCI ' s - After discussion and review of the City Attorneys opinion, a motion by Mr. Throop, seconded by Mr. Harger to deny appeals based upon the Attorney' s opinion. They will be judged on a case-by-case individual basis. Vote: Unanimous - motion carried appeal denied NEW BUSINESS: Appeals #019 and #020 - Applicant withdrew the appeals Appeal #021 - Construction Type (Mr. Jones obstained from voting) After discussion the appeal was voted on in two parts. Part 1 - Motion by Mr. Throop, seconded by Mr. Harger to deny Part 1. Vote: Unanimous - motion carried appeal denied Part 2 - Motion by Mr. Throop, seconded by Mr. Kamm to deny Part 2. Vote: Unanimous - motion carried appeal denied Motion to adjourn by Mr. Kamm, seconded by Mr. Jones. Sincerely, i� John S. Gillengerten Secretary OFFICIAL PRODEEDINGS BUILDING BOARD OF APPEALS August 9, 1988 MEMBERS PRESENT: Richard Stuckman, Randall Kamm, Richard Jones MEMBERS ABSENT: Frank Throop and Mark Harger INSPECTORS PRESENT: Dennis George, Ralph W. Goff, John Gillengerten The meeting was called to order by Chairman Stuckman at 2:00 p.m. The minutes of the July 12, 1988, meeting were approved by a motion from Mr. Jones, seconded by Mr. Kamm. Vote: Unanimous - motion carried OLD BUSINESS: None NEW BUSINESS: Appeal #88-022: Potter Park Zoo - Chimney Requirements - 1301 S. Pennsylvania After discussion the appeal was separted into two parts: Part 1 Motion by Mr. Jones , seconded by Mr. Kamm that due to the construction of the existing chimney, only one inspection opening must be provided at location of horizontal connection Vote: Unanimous - motion carried Part 2 Clearance - Motion by Mr. Jones, seconded by Mr. Kamm that due to metal chimney being installed inside existing masonary chimney that the appeal be allowed. Vote: Unanimous - motion carried The 1985 Edition of the U X.C. were distributed to all Board Members. The Board Members were informed of the Secretary's retirement and that it has been his privilege to work with them, and to learn some of the invaluable knowledge and expertise demonstrated by each Board Member. Serving as Secretary has proven to be extremely valuable and an educational opportunity. Motion by Mr. Jones, seconded by Mr. Kamm to adjourn. Respectfully submitted, John S. Gillengerten Secretary OFFICIAL PROCEEDINGS of the BUILDING BOARD OF APPEALS October 11 , 1988 A regular meeting of the City of Lansing Building Board of Appeals was held on Tuesday, October 11 , 1988, at 2:00 p.m. in the Building Safety Division, 119 N. Washington Square, Lower Level , Lansing, Michigan. The meeting was called to order by Chairman Stuckman at 2:00 p.m. with roll call showing all the members present: Richard Stuckman, Chairperson Richard Jones, Vice President Frank Throop Randall Kamm Mark Harger Staff Present: James Kzeski , Director, Building Safety Jack Nelson, Chief Plan Review Analyst Robert O'Brien, Fire Marshal , Ex-Officio Member On a motion by Mr. Throop, supported by Mr. Jones and carried unanimously, the minutes of the August 9, 1988, meeting were approved as printed. OLD BUSINESS: Appeal #88-009 - O11 - 014: Ground Fault Circuit Interrupters Mr. James Kzeski , Building Official for the City of Lansing, briefed the Board on a request by the applicants for the above referenced cases which was previously heard in June of 1988. The applicants have requested the Board to review the previous decision and the record, to determine if the position of the Board has changed. The Board unanimously affirmed the June 1988 decision. NEW BUSINESS: Apeal #88-024: 2815 S. Pennsylvania Avenue An Application for appeal has been filed by Mr. Dennis Tycznski on behalf of the Marshal Erdman Company, 5117 University Avenue, Madison, Wisconsin. The application is filed pursuant to the require- Building Board of Appeals Minutes October 11 , 1988 Page 2 ments of the enabling Statue PA230 of 1972, Section 14 and 15 and Section 204 of the Lansing Uniform Building Code. The application, if approved, will allow the installation of two windows in a corridor wall adjacent to the pharmacy and cardiology in the L .B.H. Medical Building which is located at 2815 S. Pennsylvania. The windows will be 13'8" wide and 6'8" in height. The glazing will be tempered glass in a steel frame. The glazing will be protected by sprinkler heads located 6' oc and located 1 ' from the glass on both sides. Mr. Tycznski explained the case to the Board and represented that the proposed design comes from NFPA 101 , Section 6-2, 2.3.5(H) and is intended for windows in one-hour walls surrounding atriums, while not meeting the letter of the Code, it complies with its intent. There was general discussion concerning the case. After discussion, Mr. Throop moved, supported by Mr. Kamm, that the glazing be authorized subject to the following conditions. 1. The glazing be tempered glass. A glazing certi- ficate attesting to glazing type shall be submitted to the Building Safety Division. 2. Glazing panels not to exceed 3 '8" x 618". 3. Glazing shall be in a steel frame. 4. The glazing shall be protected by an automatic fire suppression system. Sprinkler heads to be 6'0" oc and located 1 ' from the glass. .In support of this decision, the Board makes the following findings of fact: 1. The corridor in question is an element of exiting for the ground floor only. 2. The protection of the glazing equates with the code provision for ," wired glass and thus will not adversely affect fire safety for the building. 3. The building is non-combustible and fully fire suppressed. 4. The variance is the minimum necessary to comply with the intent and purpose of the Building Code. Building Board of Appeals Minutes October 11 , 1988 Page 3 Appeal #88-025: 106 W. Allegan An Application for appeal has been filed by Mr. George Petroff, 2751 Still Valley Road, East Lansing, Michigan. The application is filed pursuant to the Stae enabling Statute PA 230 of 1972, and Section 204 of the Lansing Building Code. The applicant is seeking relief from the enforcing officers order to pressurize one of the stair shafts in accordance with the provi- sions of Section 1807 and 3310 of the Lansing Uniform Building Code. The order was precipitated by an application by the applicant to remodel two floors of the building located at 106 W. Allegan, for the Governor's Executive Offices. The applicant has taken exception to the order and requests that the Board reverse the decision. Mr. George Petroff requested that the case be tabled until the November 8, 1988, Board meeting to allow for additional time to prepare his case. It was moved by Mr. Throop, seconded by Mr. Harger to table the case until the November meeting. It was moved by Mr. Jones, seconded by Mr. Kamm to adjourn at 3:15 p.m. Motion carried unanimously. Minutes taken by: J ck A. Nelson cording Secretary. Minutes Approved On LANSING Cl7Y CLERK OFFICIAL PROCEEDINGS b� 3 43 FM a $ of the 6'i ....... _.. --— BUILDING BOARD OF APPEALS November 8, 1988 A regular meeting of the City of Lansing Building Board of Appeals was held on Tuesday, November 8, 1988, at 2:00 p.m. in the Building Safety Division, 119 North Washington Square, Lower Level , Lansing, Michigan. The meeting was called to order by Chairman Stuckman at 2:05 p.m. with roll call showing the following members present: Richard Stuckman, Chairperson Richard Jones, Vice Chairperson Frank Throop, Member Randall Kamm, Member Mark Harger, Member Staff Present: Robert O'Biren, Fire Marshal , Ex-Officio Member Jack A. Nelson, Chief Plan Review Analyst On a motion by Mr. Throop, supported by Mr. Harger, the minutes of October 11 , 1988, were approved as printed. OLD BUSINESS: Appeal #88-025: Hollister Building, 106 W. Allegan This case was previously scheduled for action at the October 11 , 1988, Board meeting. The applicant requested, and was granted, a posponement of the case until the November 8, 1988, meeting. Mr. George Petroff, on behalf of Petroff Realty, 106 Allegan Street, Lansing, Michigan, has filed an application for relief of the enforc- ing Officers decision which required the installation of a stairway pressurization system in one of the enclosed stairshafts in the Hollister Building which is located at 106 W. Allegan. The Applicant is requesting that the order be reversed since the building, by virtue of its age, constructed in 1912, would be diffi- cult to modify to comply with the requirements of Section 3310(a) of the Uniform Building Code. Second, the applicant submitted a letter from the engineering firm of Clark, Trombley, Randers which stated that the projected cost of the project would approximate $20,000.00 (copy of letter in file) . Building Board of Appeals Minutes November 8, 1988 Page 2 Mr. Nelson presented the Board with a synopsis of the case which is stated below: The project which precipitated the appeal was a $250,000.00 altera- tion to the ground and first floors of the Hollister building. The altered areas will be utilized as executive offices for the Govenor. The Hollister building consists of a combustible building which was constructed in 1898 which is fire suppressed, and a non-combustible building which was constructed in 1912. The tenant space in question is located in the non-combustible building. The building is six stories in height, the Construction Type is II-N, and exiting from this portion of the building consists of one enclosed stairshaft and an open fire escape. Building Safety has based its position on Section 104(b) of the Uniform Building Code which states that an unsafe condition shall be deemed to have been created if the alteration will not provide adequate egress in compliance with Building Code requirements. Building Safety contends that stair pressurization is the minimum necessary alteration to increase building exiting to a safe level . Chairman Stuckman asked for the Fire Marshal 's position. Bob O'Brien, Fire Marshal , agreed with the order for stair pressuriza- tion. There was general discussion by the Board Members. Mr. Jones moved that the appeal be denied and that pressurization be completed by December 31, 1989; seconded by Mr. Throop. After discussion on the motion Frank Throop stated that the completion of the job should be per the directive of the Building Safety Division in concert with the Fire Prevention. The original motion and second was withdrawn. Dick Stuckman moved that the appeal be denied and a compliance date be determined by the Building Safety Division; seconded by Frank Throop. Motion carried unanimously. In support of this decision, the Board makes the following findings of fact: 1. The applicant was unable to show practical difficulty in complying with the Building Code requirement. The only hardship was based upon economics. Building Board of Appeals Minutes November 8, 1988 Page 3 2. A $250,000.00 alteration to the building is of sufficient magnitude to address elements of the exiting systems which are considered dangerous. 3. The building by virtue of its height is considered a high-rise building. This type of structure requires that special attention be paid to the exiting system due to its height. The building currently does not comply with the high-rise requirements of the Building Code. NEW BUSINESS: Appeal #88-026 - Victor Office, 200 North Washington An application for appeal has been filed by Mr. Peter B. Holz, A. I .A. , Hobbs and Black Association, 215 S. Washington, Suite 120, Lansing, on behalf of Gentilozzie Real Estate. The appeal , if granted, would allow the installation of unprotected glazing on the west elevation which is located on the property line, 13' from the centerline of the alley. Section 1803(b) of the U.B.C. would require that the openings be protected with 4" wired glass in a steel frame. The size of glazing shall not exceed 84 square feet per lite. In lieu of the required protection, the applicant is proposing to install double glazed windows in thermally broken aluminimum frames and to install additional sprinkler heads in office areas on the west side of the building. Mr. Nelson stated that Mr. Holtz has requested that the case be postponed until the December meeting. Mr. Kamm moved to table the case until the next scheduled meeting, seconded by Mr. Harger. Motion carried unanimously. Appeal #88-027 - Detached Garage, 2130 Teel Avenue An application for appeal has been filed by Mr. David Husted, 2130 Teel Avenue, Lansing. The application, if granted, will allow the construction of a detached garage 3'9" higher than that permitted by Chapter 1420, Section 1102 of the Uniform Building Code Amendments. Mr. Robert Kruch, Building Inspector for the City of Lansing, explained the case in the absence of the applicant. Mr. Kruch Building Board of Appeals Minutes November 8, 1988 Page 4 stated that on April 22, 1988, the Building Safety Division issued a Foundation Only permit for a 22 x 32 two-story garage at 2130 Teel Avenue. Building Safety, apparently at the time of the issuance of the permit, did not apprise the Owner of the 15' limitation. Upon application of the permit for the completion of the garage, the applicant was apprised that the garage could not exceed 15'0". The applicant was consequently aggrieved and requested a variance from the Ordinance provision. There was general discussion concerning the case by the Board Members. Mr. Harger moved that the application for appeal be granted to authorize the construction of a two-story garage, 22 x 32 feet, which exceeds the maximum 15 ' height limitation by 3'9", subject to the limitation that the building be utilized for storage use only in conjunction with a single family residence. Motion seconded by Mr. Kamm. Motion carried unanimously. In support of this decision, the Board makes the following findings of fact: 1. The 15' height limitation appears to have no rational basis as a Building Code requirement. The requirement is not founded as a control of height based upon Use Group or Construction Type. 2. Land use requirements would be more appropriately handled as a Zoning requirement not under the Build- ing Code. 3. The applicant was misinformed as to the requirements of the Building Code by the Building Safety Divi- sion. The Board Members suggested that the Building Safety Division review the text of this Section in the next code cycle and give thought to its revision. It was moved by Mr. Jones to adjourn at 3:22 p.m. Motion seconded by Mr. Kamm. Motion carried unanimously. Minutes taken by: J ck A. Nelson ecretary OFFICIAL PROCEEDING of the BUILDING BOARD OF APPEALS December 13, 1988 A regular meeting of the City of Lansing Building Board of Appeals was held on Tuesday, December 13, 1988, at 2:00 p.m. in the Building Safety Division, 119 N. Washington Square, Lower Level , Lansing, Michigan. The meeting was called to order by Chairman Richard Stuckman at 2:00 p.m. with the roll call showing the following members present: Richard Stuckman, Chairperson Richard Jones, Vice Chairperson Frank Throop, Member Randall Kamm, Member Mark Harger, Member Staff Present: Jack Nelson, Chief Plan Analyst Jim Ballard, Fire Prevention James Kzeski , Director of Building Safety On a motion by Mr. Richard Jones, supported by Mr. Mark Harger, the minutes of the November 8, 1988, Board of Appeals were approved subject to the correction of the spelling of Mr. O'Brien's name. OLD BUSINESS: None NEW BUSINESS: Appeal #88-026: Gentilozzi Real Estate An application for variance has been filed by Hobbs and Black Associates, Inc. , on behalf of Gentilozzi Real Estate. The variance, if granted, would allow the construction of a high-rise building 13 feet from the center line of an alley, with glazing which is not 4" wired glass in a steel frame. Mr. Peter Holz of Hobbs and Black presented the following information to the Board: A request is being made to substitute comparable construction for that specified in Section 1803(b) which requires 2" wired glass in Building_ Board of Appeals Minutes December 13, 1988 Page 2 a steel frame. The West elevation of the buiding will be on the property line, and 13 feet from the center line of the alley. Openings are therefore required to have a 3/4 hour rating, the rating would necessitate 4" wired glass in a steel frame. The rating would also limit the area of each glazed panel to 84 square feet. Hobbs & Black propose to install double glazed windows in thermally broken aluminum frames and to install additional sprinkler heads in the office areas on the West side of the building, as well as additional smoke detectors. In like manner, the second required means of egress will be changed from the alley to Washington Square. Hobbs & Black are of the opinion that additional sprinkler heads will effectively protect the building and smoke detectors will afford an early warning system. Second, the Victor Office Center is 118 feet in height, the Ingham Building, across the alley, is only 70 feet tall and would not pose a threat to the upper stories of the building. The building is Type 1, fire-resistive, and complies in all respects to the 1807 high-rise requirements. In like manner, recent tests by the National Research Council of Canada indicates that glazing assemblies protected by sprinklers will withstand a fire exposure in excess of 45 minutes. After discussion, it was moved by Mr. Harger, seconded by Mr. Jones to grant relief from Section 1803(b) of the Lansing Uniform Building Code predicated upon compliance with the following conditions. 1. Additional sprinkler heads shall be installed in the offices. The heads shall be dedicated to protection of the glazing. 2. The sprinkler heads shall be positioned in accor- dance with the Design criteria established by the fire tests on window assemblies as documented in Volume 23, Number 2, of the Fire Technology, May 1987. 3. Curtain rods, blinds or other window treatments shall not be positioned to adversely affect the sprinklers. 4. Quick response sprinkler heads with a 165' link shall be utilized. 5. Additional smoke detectors shall be installed in the offices and shall be interconnected with the building alarm system. Building Board of Appeals Minutes December 13, 1988 Page 3 6. Sprinkler plans shall be submitted to the Fire Prevention Bureau for review and approval prior to installation. 7. Plans showing location of smoke detectors shall be submitted to the Building Safety Division for review and approval prior to installation. 8. The second means of egress shall exit via Washington Square and not the alley. Motion carried unanimously. In support of this decision, the Board makes the following findings of fact: The following findings are based upon fire tests on window assemblies protected by automatic sprinklers, as published in the May 1987, issue of Fire Technology, Volume 23, Number 2, page 115. 1. Aluminum and steel frame materials behave similarly (with respect to warping and distortion) when sprinklers are located on the fire-exposed side. 2. The glazed assemblies, as described, cooled by sprinklers on the fire-exposed side, can withstand a nonstandard hose-stream test following fire exposure. 3. The glazed assemblies protected by sprinklers will withstand a fire exposure approximating that provided by the standard time-temperature exposure; for at least 2 h for single-glazed assemblies , and at least 90 minutes for double-glazed assemblies. Since the assemblies did not fail at those times, durations greater than those tested can realistically be expected. 4. The level of radiation transmitted through the protected glazed assemblies is not sufficient to ignite (unpiloted ignition) ordinary combustible materials adjacent to the unexposed side, or to cause unbearable pain to a person moving pass the window in less than 10 s. Building Board of Appeals Minutes December 13, 1988 Page 4 5. The Building Safety and Fire Prevention Division will review pane size, location and response time of spinklers, water flow rates, and water distribu- tion over glass to ensure that the system will function for intended purposes. OTHER BUSINESS: Mr. James Kzeski , Director of Building Safety, reviewed proposed amendments to the 1988 Edition of the Uniform Building Code as well as proposed changes to the Fee Schedule. A copy of the changes are to be filed with the minutes. It was moved by Mr. Throop, seconded by Mr. Jones to recommend approval of the changes. Motion carried unanimously. It was moved by Mr. Jones, seconded by Mr. Kamm to adjourn at 3:55 p.m. Motion carried unanimously. Minutes taken by: relson Minutes Approved On CHAPTER 1420 Building Code Changes 1988 Edition Change: Chapter 1420 - 1985 to 1988 Change: _ Section 1420.01 - 1985 to 1988. Add 61 after 57 changing the and. Change: U.B.C. Section 203. Unsafe Buildings or Structures - Is hereby amended by deleting the second paragraph and adding the following: All such unsafe buildings, structures, or appendages are hereby declared to be public nuisances and shall be abated by repair, rehabilitation, demolition or removal in accordance with procedures set forth in this Section. Emergency Alteration/Repairs: Whenever the Building Official determines that a condition exists that is immediately dangerous to human life, the Building Official may order emergency repairs/alterations without notice as prescribed by this Section. Such conditions shall be dangerous to the extent that any delay in taking corrective action will pose an immediate threat to life and safety. The Building Official , as soon as practical , shall notify the tax payer of record, in writing, of the action taken to correct the unsafe condition. All costs for such work shall be the responsibility of the tax payer of record and shall be placed on the tax roll if not paid within 30 days of such work. Change: U.B.C. Section 204. Board of Appeals - Is hereby amended by deleting Chief Building Inspector from the first paragraph and adding Chief Plan Analyst Change: Add U.B.C. Section 205 Violations. Is hereby amended by adding a new paragraph as follows: Written notice of any violation of the code by the Building Inspector to the permit holder shall be corrected within 15 days of receipt of such notice. Failure to comply with this Section is a violation of this Code and subject to all the penalties provided for by the rndn of nrAinnnroc Building Code Changes 1988 Edition Page 2 of 2 Change: U.B.C. Section 307. (a) Use or Occupancy. Change the word "or" , "Use "or" Occupancy ' to and. Delete the wording "Division 1" from the first sentence. ' ; and in its place insert the wording "Group R, Division 3, this will coincide with the wording from "EXCEPTIONS" . The line should read: This subsection is hereby amended by deleting Group R, Division 3 from the Exception. Change the word or to and. Change: 1985 to 1988 in U.B.C. Section 705. Change: U.B.C. Section 1102(c) . Private Garages is hereby amended by deleting sub-paragraph (3) . (c) to (d) Private Garages, in U.B.C. Section 1102. Change: Add: U.B.C. Section 1204 Exits and Emergency Escapes is hereby amended by deleting "Basements in dwelling units" from the first sentence of the second paragraph. Change: Delete the following Appendix Chapters: Chapter 1. Division I Chapter 1 . Division II Chapter 7. Division iI Chapter 11. Chapter 12. Chapter 23. Division I Chapter 23. Division II Chapter 32 Chapter 38 Chapter 51 Chapter 53 Chapter 70. OFFICIAL PROCEEDING of the BUILDING BOARD OF APPEALS December 13, 1988 A regular meeting of the City of Lansing Building Board of Appeals was held on Tuesday, December 13, 1988, at 2:00 p.m. in the Building Safety Division, 119 N. Washington Square, Lower Level , Lansing, Michigan. The meeting was called to order by Chairman Richard Stuckman at 2:00 p.m. with the roll call showing the following members present: Richard Stuckman, Chairperson Richard Jones, Vice Chairperson Frank Throop, Member Randall Kamm, Member Mark Harger, Member Staff Present: Jack Nelson, Chief Plan Analyst Jim Ballard, Fire Prevention James Kzeski , Director of Building Safety On a motion by Mr. Richard Jones, supported by Mr. Mark Harger, the minutes of the November 8, 1988, Board of Appeals were approved subject to the correction of the spelling of Mr. O'Brien's name. OLD BUSINESS: None NEW BUSINESS: Appeal #88-026: Gentilozzi Real Estate An application for variance has been filed by Hobbs and Black Associates, Inc. , on behalf of Gentilozzi Real Estate. The variance, if granted, would allow the construction of a high-rise building 13 feet from the center line of an alley, with glazing which is not 4" wired glass in a steel frame. Mr. Peter Holz of Hobbs and Black presented the following information to the Board: A request is being made to substitute comparable construction for that specified in Section 1803(b) which requires 2" wired glass in Building Board of Appeals Minutes December 13, 1988 Page 2 a steel frame. The West elevation of the buiding will be on the property line, and 13 feet from the center line of the alley. Openings are therefore required to have a 3/4 hour rating, the rating would necessitate 4" wired glass in a steel frame. The rating would also limit the area of each glazed panel to 84 square feet. Hobbs & Black propose to install double glazed windows in thermally broken aluminum frames and to install additional sprinkler heads in the office areas on the West side of the building, as well as additional smoke detectors. In like manner, the second required means of egress will be changed from the alley to Washington Square. Hobbs & Black are of the opinion that additional sprinkler heads will effectively protect the building and smoke detectors will afford an early warning system. Second, the Victor Office Center is 118 feet in height, the Ingham Building, across the alley, is only 70 feet tall and would not pose a threat to the upper stories of the building. The building is Type 1, fire-resistive, and complies in all respects to the 1807 high-rise requirements. In like manner, recent tests by the National Research Council of Canada indicates that glazing assemblies protected by sprinklers will withstand a fire exposure in excess of 45 minutes. After discussion, it was moved by Mr. Harger, seconded by Mr. Jones to grant relief from Section 1803(b) of the Lansing Uniform Building Code predicated upon compliance with the following conditions. 1. Additional sprinkler heads shall be installed in the offices. The heads shall be dedicated to protection of the glazing. 2. The sprinkler heads shall be positioned in accor- dance with the Design criteria established by the fire tests on window assemblies as documented in Volume 23, Number 2, of the Fire Technology, May 1987. 3. Curtain rods, blinds or other window treatments shall not be positioned to adversely affect the sprinklers. 4. Quick response sprinkler heads with a 165' link shall be utilized. 5. Additional smoke detectors shall be installed in the offices and shall be interconnected with the building alarm system. Building Board of Appeals Minutes December 13, 1988 Page 3 6. Sprinkler plans shall be submitted to the Fire Prevention Bureau for review and approval prior to installation. 7. Plans showing location of smoke detectors shall be submitted to the Building Safety Division for review and approval prior to installation. 8. The second means of egress shall exit via Washington Square and not the alley. Motion carried unanimously. In support of this decision, the Board makes the following findings of fact: The following findings are based upon fire tests on window assemblies protected by automatic sprinklers, as published in the May 1987, issue of Fire Technology, Volume 23, Number 2, page 115. 1. Aluminum and steel frame materials behave similarly (with respect to warping and distortion) when sprinklers are located on the fire-exposed side. 2. The glazed assemblies, as described, cooled by sprinklers on the fire-exposed side, can withstand a nonstandard hose-stream test following fire exposure. 3. The glazed assemblies protected by sprinklers will withstand a fire exposure approximating that provided by the standard time-temperature exposure; for at least 2 h for single-glazed assemblies, and at least 90 minutes for double-glazed assemblies. Since the assemblies did not fail at those times, durations greater than those tested can realistically be expected. 4. The level of radiation transmitted through the protected glazed assemblies is not sufficient to ignite (unpiloted ignition) ordinary combustible materials adjacent to the unexposed side, or to cause unbearable pain to a person moving pass the window in less than 10 s. Building Board of Appeals Minutes December 13, 1988 Page 4 5. The Building Safety and Fire Prevention Division will review pane size, location and response time of spinklers, water flow rates, and water distribu- tion over glass to ensure that the system will function for intended purposes. OTHER BUSINESS: Mr. James Kzeski, Director of Building Safety, reviewed proposed amendments to the 1988 Edition of the Uniform Building Code as well as proposed changes to the Fee Schedule. A copy of the changes are to be filed with the minutes. It was moved by Mr. Throop, seconded by Mr. Jones to recommend approval of the changes. Motion carried unanimously. It was moved by Mr. Jones, seconded by Mr. Kamm to adjourn at 3:55 p.m. Motion carried unanimously. Minutes taken by: J ck A. Nelson ecretary Minutes Approved On OFFICIAL PROCEEDINGS of the DEMOLITION HEARING OFFICERS January 28, 1988 HEARING OFFICERS PRESENT: Gloria Jones and J. Paul Thompson HEARING OFFICERS ABSENT: Donald Hartwick BUILDING OFFICIAL PRESENT: John Salmons The meeting was called to order at 7:00 p.m. OLD BUSINESS: None NEW BUSINESS: First Case - 731 E. Kalamazoo The Owner, Mr. Dorin, was present. It was explainted that the assessed value is $7,965, the estimated cost of repairs is $20,000+. Mr. Dorin stated he is buying the property and has some back taxes to pay before it is totally in his name. Mr. Thompson asked what plans Mr. Dorin has for the structure as it was in front of the Demolition Hearing Officers a few years ago. Mr. Dorin explained that he had received a bid from a contractor to make the necessary repairs, and he was not definite on his plans as to whether he would fix the structure for his own use or possibly leasing the structure. Mr. Thompson explained- the demolition process and what Mr. Dorin needs to do to stop the process. Mr. Thompson determined that the structure at 731 E. Kalamazoo be made safe or demolished within two (2) weeks. Second Case - 2104 N. Grand River The Owners, Mr. & Mrs. Buckner, were present. Mr. Salmons explained that the assessed value of the structures is $9,500, estimated cost of repairs is $12,500. Mr. Salmons further explained that there are two structures , a commercial building and a house. Mr. Thompson asked what the Owner's intentions were for the structures. Mr. Buckner stated he would fix-up the exterior, but had no plans for use of the structure at present. He had thought of moving his paint store from the downtown area to the commercial structure. Mrs. Jones asked how long the commercial structure had been vacant. Mr. Buckner stated approximately 7 to 8 years. Mr. Buckner stated he has owned the structure for approximately 12 years. Mrs. Jones determined that the structure at 2104 N. Grand River be made safe or demolished within two (2) weeks. Demolition Hearing Officers Meeting 1/28/88 Page 2 Third Case - 518 W. St. Joseph The Land Contract Holder, Mrs. Walker was present. Mr. Salmons explain- ed that the assessed value of the structure is $8,823, the estimated cost of repairs is $12,000. Mrs. Walker explained that the structure is being purchased from her by a Mr. Avery who stated he had planned to attend the hearing. Mrs. Walker stated that she had spent approx- imately $3,000 to fix the property before she sold it and that Mr. Avery has done some work since that time. Mr. Thompson explained the demolition process and the length of time it takes. Mr. Thompson determined that the structure at 518 W. St. Joseph be made safe or demolished within two (2) weeks. Respectf y su t d, John Salmons Secretary LANSING CITY CLERK OFFICIAL PROCEEDINGS MAR Z3 2 S9 pH +88 of the By DEMOLITION HEARING OFFICERS February 25, 1988 HEARING OFFICERS PRESENT: Gloria Jones, J. Paul Thompson, Donald Hartwic BUILDING OFFICIAL PRESENT: John Salmons The meeting was called to order at 7:05 p.m. by John Salmons OLD BUSINESS: None NEW BUSINESS: First Case - 725 E. Saginaw Sam Eyde, Attorney Mark Close, and Bill and Pat Beatty, all representing the owners , were present. John Salmons presented photographs to the Officers of the South wall of the old Motor Wheel building and explained that the Division had determined the wall to be unsafe and dangerous in November 1987. A letter had been sent to the Eyde's at that time explaining the problems . The Building Division did not hear anything so this proceeding was started. Mark Clouse introduced himself, Jim and Pat Beatty and Sam Eyde, son of Lou. Mr. Clouse gave a general synopsis of Eyde's activity on this building and turned the discussion over to Bill Beatty. Mr. Beatty showed some plans at to what they were intending to do. After some general discussion, Mr. Beatty indicated that they were intending to have a crew out the next week to begin the demolition phase. As soon as weather permits, Mr. Eyde indicated that they would have the crew out to also begin reconstruction. Mr. Thompson recommended the issue be tabled, Mrs. Jones concurred, and Mr. Hartwick abstained. Mr. Thompson explained that the tabling action was to give the Eyde's an opportunity to show good faith by pulling permits and beginning work. He believed if that happened, there would be no need to continue this action. Second Case - 2405 S. Rundle The Owners, Mary M. and Wilma Kalushka, were both present. Mr. Salmons explained that the Assessed Value of the structure is $5,827, and estimated cost of repairs is well over $10,000. Wilma Kalushka explained that her daughter, Mary, intends to have the structure rehabilitated. She had been working with Mr. Pugh and Ms. Rodriguez, of the Development Division, on a Home Improvement Loan. She had been behind on her taxes and couldn't get help. Now her taxes are Official Proceedings - Demoliton Hearing Oficers Minutes February 25, 1988 Page 2 paid up and she will be getting with Mr. Pugh to work out a loan. Wilma Kaluska also indicated that Pearl Carlson, her mother, was deceased. Mrs. Jones determined that the structure at 2405 S. Rundle be made safe or demolished within 14 days. Third Case - 2107 W. Jolly Rd: The Owner, Geatano Perna, was present. Mr. Salmons explained . the Assessed Value of the structure is $12,300, and the estimated cost of repairs is approximately $15,000. Mr. Perna explained he had fixed the house up twice and tenants destroyed the house both times. He left it vacant while he tried to decide what to do. The property is zoned "F" Commerical . General discussion followed. Mr. Hartwick determined that the structure at 2107 W: Jolly Road be made safe or demolished within 14 days. Fourth Case - 535 Baker: The Owners were not present. Mr. Salmons explained the Assessed Value of the structure is $10,750, and the estimated cost of repairs is $16,500. Photographs were examined by the Officers. Mr. Thompson determined that the structure at 535 Baker be made safe or demolished with 14 days. Fifth Case - 300 S. Logan The Owners were not present. Mr. Salmons explained the Assessed Value of the Structure is $5,500, and estimated cost of repairs is $13,700. Mr. Salmons stated he has been in contact with one of the owners, and the owner has had an application for a loan with the Development Division. Mr. Salmons also has talked with Mr. Pugh, who indicated that the loan looked "promising". Mrs. Jones determined that the structure at 300 S. Logan be made safe or demolished within 14 days. Sixth Case - 201 E. South Street: The Owners were not present. Mr. Salmons explained the Assessed Value of the structure is $5,000, and the estimated cost of repairs is $19,500. Mr. Salmons gave a brief history of the property and indicated that they had found the building open. The plumbing had broken on the second floor and the inside of the structure looked Official Proceedings - Demolition Hearing Officers Minutes February 25, 1988 Page 3 like "Niagara Falls". There was approximately 8" of ice on the first floor. Two persons have shown an interest in bying the property. Mr. Hartwick determined that the structure at 201 E. South Street be made safe or demolished within 14 days. Seventh Case - 1604 Vermont The Owners were not present. Mr. Salmons explained that the Assessed Value of the structure is $5,175, the estimated cost of repairs is $8,800. Mrs. Jones determined that the structure located at 1604 Vermont be made safe or demolished within 14 days. 10-4- OFFICIAL PROCEEDINGS of the DEMOLITION HEARING OFFICERS March 31, 1988 HEARING OFFICERS PRESENT: Gloria Jones BUILDING OFFICIAL PRESENT: Henry Hernandez (Acting Secretary) OLD BUSINESS: 725 E. Saginaw Terry Dinning and Sam Eyde apprised Mrs. Jones on the work that had been started on the structure. A grid was presented delineating a time table of completion for windows and outside walls. There was discussion concerning the processing being used to repair the structure and the work that was being done on the inside also. Mrs. Jones voiced concern that the surrounding residential areas and the Saginaw Street side be secured and completed first so as not to endanger anyone. Mr. Eyde stated that the area had been secured off and they were in contact with the residents, the Eastside Neighborhood Group and Council Member, Patrick Lindemann. Mrs. Jones tabled this matter for 60 days at which time the Owner's are to provide information as to what has transpired and what work has been completed according to the projected time frame. NEW BUSINESS: 1610 Lyons was pulled from the agenda First Case - 1701 S. Washington The Owner was not present, but Roy Drouin, Capital Federal , was present representing the mortgage on the structure. Mr. Hernandez explained that the assessed value of the structure is $4,615, estimated cost of repairs is $40,000. Mr. Hernandez presented pictures to Mrs. Jones and explained that the Owner had removed all useable items from the structure. Mr. Drouin stated he attended the meeting to understand the demolition process. He also stated that they would consider securing the structure. Mrs. Jones determined that the structure at 1701 S. Washington be made safe or demolished within 14 days. Second Case - 1137 Orchard The Owner, Mrs. Andrews, was present. Mr. Hernandez explained the assessed value of the property is $10,605, estimated cost of repairs Demolition Hearing Officers Minutes March 31, 1988 Page 2 is $23,000. Mrs. Andrews stated that she had purchased the property in February and had made many repairs in the first level of the structure. Mr. Hernandez had inspected the structure the day of the hearing and verified the work completed. Mrs. Jones tabled this case until May to give Mrs. Andrews time to complete all repairs. Third Case - 139 S. Magnolia The Owner was not present. Mr. Hernandez explained the assessed value of the structure is $6,695, estimated cost of repairs is $20,800. Pictures of the structure were presented for Mrs. Jones' review. Mr. Hernandez explained that the structure is dilapidated with the founda- tion settling and the interior is in considerably worse condition. Mrs. Jones determined that the structure at 139 S. Magnolia be made safe or demolished within 14 days. Fourth Case - 1103 N. Washington The Owner was not present. Mr. Hernandez explained that the assessed value of the structure is $10,240, estimated cost of repair is $17,500. Mrs. Jones reviewed pictures of the structure. Mr. Hernandez advised Mrs. Jones that the structure is very dilapidated and everything on the inside is deteriorated since the structure has been open to the elements. Mrs. Jones determined that the structure at 1103 N. Washington be made safe or demolished with 14 days. Fifth Case - 513 W. Maple The Owner was not present. Mr. Hernandez explained that the assessed value of the structure is $13,300, estimated cost of repairs was not established because the structure was completely destroyed by fire and Ace Wrecking has a proposal for demolition; no permit has been issued. Mrs. Jones determined that the structure at 513 W. Maple be made safe or demolished within 14 days. Sixth Case - 320 S. Mifflin The Owner was not present. Mr. Hernandez explained that the assessed value of the structure is $6,280, estimated cost of repairs is $21 ,600. Demolition Hearing Officers Minutes March 31, 1988 Page 3 Mr. Hernandez presented pictures of the structure and explained that it had been vacant and open to the elements. Mrs. Jones determined that the structure at 320 S. Mifflin be made safe or demolished within 14 days. Seventh Case - 1509 New York Avenue The Owner was not present. Mr. Hernandez explained that the assessed value of the structure is $6,260, estimated cost of repairs is $15,300. Mr. Hernandez presented pictures for Mrs. Jones review and explained that the structure had been vacant for approximately four years, there is serious foundation problems and serious problems with the roof. Mrs. Jones determined that the structure at 1509 New York be made safe or demolished within 14 days. Sincerely, Henry Hernandez Acting Secretary OFFICIAL PROCEEDINGS of the DEMOLITION HEARING OFFICERS May 26, 1988 HEARING OFFICER PRESENT: Donald Hartwick BUILDING OFFICIAL PRESENT: John Salmons OLD BUSINESS: 715 E. Saginaw Sam Eyde, a representative of the Owner' s, was present. He explained that they are progressing with the work, but were slightly behind on the time scheduled they had submitted at the March 31, 1988, meeting. He stated they should have no problems completing the repairs. Mr. Hartwick tabled the item for future action. 1137 Orchard Mr. Salmons explained that the Owner, Mrs Andrews who was present, had made significant repairs and that the structure was no longer in a condition for demolition. NEW BUSINESS: First Case - 820 Max The Owner, Carl King, was present. Mr. Salmons explained the assessed value of the structure is $5,075, estimated cost of repairs is $8,550. Mr. King asked how the estimated cost of repairs was determined. After discussion of the cost of repairs, Mr. King stated he plans to sell the structure and has two prospective buyers. Mr. Hartwick determined that the structure be made safe or demolished within 14 days. Second Case - 317 W. Kilborn The Owner was not present. Mr. Salmons explained the assessed value of the structure is $13,040, estimated cost of repairs is $15,000. Neighbors of the structure were present and explained that they just wanted to listen to see what was going to happen to the structure. Mr. Salmons explained that the structure is owned by an elderly lady who refuses to sell it; she believes she will return to live in the house. Mr. Hartwick determined that the structure at 317 W. Kilborn be made safe or demolished within 14 days. Demolition Hearing Officers Minutes May 26, 1988 Page 2 Third Case— 620 S. Mifflin The Owner was not present. Mr. Salmons explained that the assessed value of the structure is $5,075, estimated cost of repairs is $8,550. Mr. Salmons stated that the house was in a very dilapidated condition. Mr. Hartwick determined that the structure at 620 S. Mifflin be made safe or demolished within 14 days. Fourth Case - 222 S. Butler Mr. Salmons explained that the owner had made recent repairs and that the structure no longer met the demolition criteria. This structure was pulled from the agenda. Fifth Case - 1222 Center St The Owner was not present. Mr. Salmons explained that the assessed value of the structure is $11,160, estimated cost of repairs is $20,000. Mr. Salmons stated that the structure has been abandoned. The structure has been gutted in side and there is no driveway for the facility. It is non-conforming status and the owner's are not able to obtain a permit for a duplex structure. Mr. Hartwick determined that the structure located at 1222 Center Street be made safe or demolished within 14 days. Respectf lly submitted, John P. Salmons Secretary OFFICIAL PRECEEDINGS of the DEMOLITION HEARING OFFICERS June 30, 1988 HEARING OFFICERS PRESENT: J. Paul Thompson and Gloria Jones BUILDING OFFICIAL PRESENT: Henry Hernandez NEW BUSINESS: First Case 1221 Moores River Drive The Land Contract Holder, Peter Decker, and the present owner, Ted Ledesma, were present. Mr. Hernandez explained that the assessed value of the structure is $8,115, estimated cost of repairs is $16,000. Mr. Decker stated he did not have information on the structure and turned the matter over to Mr. Ledesma. Mr. Ledesma explained that he plans to repair the structure but has been having problems with settle- ment through his insurance company. There was discussion on who would be making the repairs and possible time table. Mr. Thompson determined that the structure at 1221 Moores River Drive be made safe or demolished within 14 days. Second Case - 501-503-505 S. Washington The Owner's, Mr. & Mrs. Chan, and Charles Filice and Anthony Filice (representing their Mother, Mary) were present. Mr. Hernandez explained the assessed value for 501 is $4,345, estimated cost of repairs is $85,000; assessed value for 503 is $3,100, estimated cost of repairs is $75,000; the assessed value for 505 is $3,245, estimated cost of repairs is $45,000.00. Mr. Chan stated he soon hoped to be owner of 501. He also stated he is committed to rebuilding the corner and has two architects that he is dealing with. He also has a contract with Bierlein to remove some of the structures. Mr. Chan submitted drawings of a restaurant which he hopes to building on this corner. There was some discussion between the Chan 's and the Filice's on problems with the buildings. Mrs. Jones determined that the structures at 501-503-505 S. Washington be made safe or demolished within 14 days. Third Case - 104 E. Lenawee Mr. Charles Filice and Anthony Filice also represented their Mother on this property. Mr. Hernandez explained that the assessed value of the structure is $3,325, estimated cost of repairs is $10,000. Charles and Anthony Filice explained that there are adjoining walls that go uemoiltion Hearing Utticers Minutes - June 30, 1988 Page 2 from this property to 501-503 S. Washington. They are exploring the possibility of repair or demolition, or possibly selling it. They have not made any commitments at this point. Anthony Filice explained that the property was owned by two people and after the fire their Mother bought-out the other person. They are, at this time, waiting on the Chan's to see what they do. Mr. Thompson determined that the structure at 104 E. Lenawee be made safe or demolish within 14 days. Fouth Case - 2217 N. High The Owner was not present. Mr. Hernandez explained that the assessed value of the property is $1 ,410, the estimated cost of repairs is $9,000+. The Hearing Officers looked at pictures of the structure and Mr. Hernandez explained that there were major problems with the structure such as foundation. Mr. Thompson determined that the structure at 2217 N. High be made safe or demolished within 14 days. Fifth Case - 206 W. Grand River The Owner was not present. Mr. Hernandez explained that the assessed value of the structure is $11,840, estimated cost of repairs is $70,000. The Hearing Officer's looked at pictures and it was explained that this was a fire damaged structure. Mrs. Jones determined that the structure at 206 W. Grand River be made safe or demolished within 14 days. Respectfully submitted, Henry R. Hernandez Acting Sectretary OFFICIAL PROCEEDINGS of the DEMOLITION HEARING OFFICERS July 28, 1988 HEARING OFFICERS PRESENT: Gloria Jones, J. Paul Thompson BUILDING OFFICIAL PRESENT: John Salmons OLD BUSINESS: None NEW BUSINESS: First Case - 1610 Lyons The Owner, Gerald Runyon, was present. Mr. Salmons explained that the assessed value of the structure is $6,530, estimated cost of repairs is $11,900. There was discussion as to the building being "gutted". Mr. Salmons stated he had talked to someone three months ago and they had stated they would be taking out permits. Mr. Runyon stated he had a Building Permit that he pulled the last part of February. They have been slowly working on the structure since March, but have been taking their time. Mr. Runyon stated he planned to have the structure done by November 15, 1988. Mr. Thompson tabled this case ,for two months, at that point in time it will be reviewed as to what progress has been made. Second Case - 229 S. Hosmer The Owner, Lucille DeRose, was present. Mr. Salmons explained that the assessed value of the structure is $8,590, estimated cost of repairs is $18,500. Mr. Salmons then explained that there were major foundation problems and that the previous tenants vandalized the house. Mr. Thompson asked Mrs. DeRose what her plans were for the structure. Mrs. DeRose stated her husband was out of the country and would be back soon, and he would probably start on the property soon. Mrs. DeRose also explained that they were waiting for their insurance company to settle on the vandalism. Mr. Thompson determined that the structure at 229 S. Hosmer be made safe or demolished within 14 days. Third Case - 3.00 S. Lathrop The Owner, Mrs. Nick, was present. Mr. Salmons explained the assessed value of the structure is $9,470, estimated cost of repairs is $28,000. The structure is in poor state of repairs and recently the City had told Mrs. Nick that the garage must be removed. Mr. Thompson asked Official Proceedings Demolition Hearing Officers Minutes July 28, 1988 Page 2 what Mrs. Nick's plans were for the structure. Mrs. Nick stated she would be working slowly on the property, but that she had back taxes that need to be paid-off before she could take-out any loans. She also stated that there was water damage from the second floor bathroom, needs new roof and needs new front porch, but the other repairs were minor. She does plan to remove the back porch. Mrs Jones asked how soon she planned to work on the structure. Mrs. Nick stated as soon as she could get a loan. Mrs. Jones determined that the structure at 300 S. Lathrop be made safe or demolished within 14 days. Fourth Case - 207 S. Francis The Owner was not present, but a neighbor of the property, Michael Marhanka was present. Mr. Salmons explained the assessed value of the property is $4,460, estimated cost of repairs is $15,000. Mr. Salmons explained that the property was just recently purchased by Quaker Management and they have pulled permits and have been working on it. There is some foundation problems and there is still a ways to go. Mr. Marhanka expressed his concerns of the structure for the neighborhood. Mr. Thompson tabled this item for 30 days. Fifth Case - 3308 Westmont The Owner was not present. Mr. Salmons explained the assessed value is $12,410, estimated cost of repairs is $16,500+. Mr. Salmons explained that the house has reverted back to VA and that they have stated they may allow the City of Lansing to demolish the structure. Mr. Thompson determined that the structure at 3308 Westmont be made safe or demolished within 14 days. Resp tfully submitted, John P. Salmons Secretary OFFICIAL PROCEEDINGS of the DEMOLITION HEARING OFFICERS September 1, 1988 HEARING OFICERS PRESENT: Gloria Jones, J. Paul Thomspon .BUILDING OFFICIAL PRESENT: John Salmons OLD BUSINESS: 207 S. Francis: The structure had been tabled for 30 days to give the owners more time to make repairs. The Owners were not present. Mr. Salmons explained that more work had been done, but that no inspections have been made. The Building Inspector had attempted, on several occasions, to reach the Owners, but they did not return his calls. The neighbors are very unhappy with the situation. Mrs. Jones determined that the structure be made safe or demolished within 14 days. NEW BUSINESS: First Case - 523 W. Paulson The Deed Holder, Jack Stenberg, was present. Mr. Salmons explained the assessed value of the structure is $5,312, estimated cost of repair is $11,000. Mr. Stenberg stated 'tie had made physical inspection of the structure and he has determined that it is beyond repair. Mr. Salmons stated he thought this had been a drug house and that the structure had been detroyed by the tenants. Mr. Thompson determined that the structure at 523 W. Paulson be made safe or demolished within 14 days. Second Case - 428 N. Francis The Owner was not present. Mr. Salmons explained that the assessed value of the structure is $13,500, estimated cost of repairs is $14,000+. Mr. Thompson asked if we had any communication from the Owner, Mr. Salmon stated he had not. The Hearing Officer's reviewed pictures of the structure and letters sent to the owner. Mr. Thompson determined that the structure at 428 N. Francis be made safe or demolished within 14 days. Third Case - 5312 S. Waverly The Owner was not present. Mr. Salmons explained the assessed value of the structure is $2,273, estimated cost of repairs is $19,000+. Demolition Hearing Officers September 1 , 1988 Page 2 Mr. Salmons advised the Hearing Officer' s that this structure had been before them previously and that the Owner, Mr. Smith, had started to make repairs to a point of just a shell , there are no walls, siding, windows, doors , etc. and that all permits have been cancelled because of time-frame, permits too old without work. Mrs. Jones determined that the structure at 5312 S. Waverly be made safe or demolished within 14 days. Fourth Case - 4806 S. Logan Mr. Salmons explained that this is an accessory structure in a very deteriorated condition. He has spoken with one of the Owners, Eydes, and they do not plan to tear the structure down. Mr. Salmons further explained that under the Zoning Ordinance an accessory structure can not be left on the property. Zoning will not let them repair the structure because of its status. Mr. Thompson determined that the structure at 4806 S. Logan be made safe or demolished within 14 days. Respec cul1 submitted, John Salmons Secretary OFFICIAL PROCEEDINGS of the DEMOLITION HEARING OFFICERS September 29, 1988 HEARING OFFICERS PRESENT: Gloria Jones and Donald Hartwick BUILDING OFFICIAL PRESENT: John Salmons OLD BUSINESS: 1610 Lyons : This structure was tabled from the July 28, 1988, meeting for sixty days. The Owner, Gerald Runyon, was present. Mr. Salmons explained that permits had been pulled for plumbing, electrical , mechanical and a structural permit for interior bathroom repairs. The only permit that has had any action is the electrical with a rough-in inspection. or. Runyon explained that he had had a death in the family and was waiting on some parts for the furnace, and that these problems had put him behind. Mr. Runyon stated he would keep working on the structure and call for inspections. There was discussion as to the "next step and Mr. Salmons stated he thought the process should proceed until such time as repairs to the structure are well enough along or complete. Mrs. Jones determined that the structure at 1610 Lyons be made safe for occupancy or demolished within 14 days. NEW BUSINESS: First Case - 4501 Ingham Street The Owner, Lloyd Teets, was present. Mr. Salmons explained that the assessed value of the structure is $6,100, estimated cost of repairs is $10,000+. At first, Mr. Teets refused to sign on the sign-in sheet for 4501 Ingham. Mr. Hartwick stated he did not feel that Mr. Teets had to be recognized to speak until such time as he did sign in. Mr. Teets then signed the sheet. Mr. Teets was asked if he had any remarks to make. Mr. Teets started to explain the judicial system and at this time Mrs. Jones explained that they were there only to hear any information which he wanted to give in regards to 4501 Ingham Street. Mr. Teets declined to talk any further. Mr. Hartwick asked if any repairs had been made on the structure. Mr. Teets stated he would not acknowledge any ownership, or make any statement on repairs. uemoiiEion Bearing UTticers Minutes September 29, 1988 Page 2 Mr. Hartwick stated that the determination on 4501 Ingham Street was made based upon testimony from Mr. Salmons and a letter sent to Mr. Teets dated September 6, 1988, stating needed repairs. Mr. Hartwick determined that the structure located at 4501 Ingham Street be made safe for occupancy or demolished within 14 days. Second Case - 615 N. Butler The owner was not present. Mr. Salmons explained that the assessed value of the structure is $12,6110, estimated cost of repairs is $18,000. The Hearing Officers examined pictures of the structure and letters sent to the owners listing required repairs. Based upon the numerous letters and list of repairs, Mr. Hartwick determined that the structure at 615 N. Butler be made safe for occupancy or demolished within 14 days. Respec fully submitted, John P. Sa mons Secretary Demolition Hearing Officers - Minutes October 27, 1988 Page 2 Fourth _Case - Accessory Structure on Vacant Lot between 1104 & 1114 S. Gran The Owner's were not present. There is no assessed value and because of zoning restrictions, no repair value. Mr. Salmons explained that this was a dilapidated garage without a principle use. Mr. Thompson determined that the structure on the vacant lot between 1104 & 1114 be demolished within 14 days. Fifth Case - 545 - 5452 Isbell The Owner's were not present. Mr. Salmons explained that the assessed value of structure is $11,450, estimated cost of repairs is $13,000+. Mr. Salmons stated that he had had contact with the Mortgage Company who requested he hold off for three months on the demolition process since they were in the process of getting the house back and would be turning it over to HUD. The Owner, Mr. Lamsa, called Mr. Salmons and stated he was considering deeding the structure over to the mortgage company to speed the process up. Mr. Jones determined that the structure at 545-5452 be made safe for occupancy or demolished within 14 days. Sixth Case - 313 S. Hosmer The Owner was not present. Mr. Salmons explained that the assessed value of the structure is $13,071 , estimated cost of repairs is $17,000. Mr. Salmons had talked with Randy Pertler who owns the structure right now. He stated that he did not plan to make repairs. Mr. Salmons stated that possibly Quaker Management has purchased this structure. Mr. Thompson determined that the structure at 313 S. Hosmer be made safe for occupancy or demolished within 14 days. Respectf ly su mi ted, John Salmons Secretary OFFICIAL PROCEEDINGS of the DEMOLITION HEARING OFFICERS October 27, 1988 HEARING OFFICERS PRESENT: Gloria Jones and J. Paul Thompson BUILDING OFFICIAL PRESENT: John Salmons OLD BUSINESS: None NEW BUSINESS: First Case - 547 Isbell Mr. Salmons explained that he had been in contact with the Owner who was out of the state due to family illness, but that he wants to work with the Building Safety Division to repair the structure. Mr. Salmons suggested that the structure at 547 Isbell be tabled until the December 1 , 1988, meeting. The Hearing Officer's concurred. Second Case - 427 W. Kilborn The Owner was not present, but Mr. Ray Drouin, Capitol Federal Savings, was present representing the mortgage on the structure. Mr. Salmons explained that the assessed value of the structure is $12,625, estimated cost of repairs is $15,000. Mr. Salmons stated that he had spoken with Luke Rader, owner, who stated he was in the process of trying to sell the structure. Some exterior work had been done previously by a person who had moved in and was interested in purchasing the structure, but then decided not to. Mr. Drouin had pictures that were taken on October 18, 1988, of the structure. The demolition process was explained to Mr. Drouin who stated they would make sure the structure was secured. Mr. Thompson determined that the structure at 427 W. Kilborn be made safe for occupancy or demolished within 14 days. Third Case - 1511 Lyons The Owner was not present. Mr. Carl Schultz who is making the repairs to the structure was present. Mr. Salmons explained the assesed value of the structure is $6,700, estimated cost of repairs is $9,500. Mr. Salmons stated that the Building Safety Division had been dealing with this structure since about March 1987. Mr. Schultz explained that the structure has been re-wired, has a new porch, and there are several other repairs that have been made. Mrs. Jones determined that the structure at 1511 Lyons be made safe for occupancy or demolished within 14 days. This determination was made to encourage Mr. Schultz to make the rest of the repairs on an earlier schedule than what has already been completed. OFFICIAL PROCEEDINGS of the DEMOLITION HEARING OFFICERS December 1, 1988 HEARING OFFICERS PRESENT: Gloria Jones, J. Paul Thompson, Don Hartwick BUILDING OFFICIAL PRESENT: John Salmons OLD BUSINESS: None NEW BUSINESS: First Case - 320 W. Frederick The Owners, George Marks and Don Malkin were present. Mr. Salmons explained the assessed value of the structure is $7,975, estimated cost of repair is $10,000. Mr. Marks asked what would happen if the house was left the way it is for approximately a year. Mr. Salmons explained that the structure had to be repaired and could then be left vacant. There was discussion on how the repair estimate was attained and what plans Mr. Malkin had for the structure. Mr. Thompson explained the demolition process and time-frame. Mr. Thomspon determined that the structure at 320 W. Fredrick be made safe for occupancy or demolished. Second Case - 2737 N. Grand River The Owner was not present. Mr. Salmons explained the assessed value of the structure is $11 ,406, estimated cost of repairs is $18,000. The Officer's examined pictures and documentation sent to the Owner, Mr. Buckner. Mr. Hartwick determined that the structure at 2737 N. Grand River be made safe for occupancy or demolished. Third Case - 121-123 E. Grand River Mr. Salmons explained that this is a fire damaged structure, previously owned by Mr. Basel , and is adjacent to Estes Furniture Company who recently purchased the property. Mr. Salmons asked the Hearing Officers to table this item to give the new owners some time to demolish the structures themselves. Mrs. Jones tabled this case until the next scheduled hearing. Demolition Hearing Officers Minutes December 1 , 1988 Page 2 Fourth Case - 6227 Kenbrook The Owner was not present. Mr. Salmons explained that the assessed value of the structure7Js $6,625, estimated cost of repair is $40,000. This was a fire damaged structure and no repairs have been made. Mr. Thompson determined that the structure at 6227 Kenbrook be made safe for occupancy or demolished within two weeks. Fifth Case - 4925 Christiansen Mr. Salmons pulled this case because the repairs have been completed. Sixth Case - 2514 Lyons The Owner was not present. The Hearing Officers reviewed pictures and documentation sent to the Owner. Mr. Salmons explained that the assessed value of the structure is $6,330, estimated cost of repair is $10,000. Mrs. Jones determined that the structure at 2514 Lyons be made safe for occupancy or demolished within two weeks. Respectfully submitted, John P. Salmons Chief Code Compliance Officer JPS/mmr OFFICIAL PROCEEDINGS of the ELECTRICAL BOARD MEETING January 19, 1988 MEMBERS PRESENT: Howard Lutz, Dean Battley and Gene Ducharme MEMBERS EXCUSED: Jim Wisner and Pat Shurtliff INSPECTOR PRESENT: James White The meeting was called to order at 7:15 p.m. by Chairman Lutz. The minutes of December 15, 1987, were read and approved by a motion from Mr. Ducharme, seconded by Mr. Battley. Vote: Unanimous - motion carried HOMEOWNERS PERMITS: There was one applicant requesting examination and issuance of a homeowner permit to install 100 amp service in his home. However, the Board had no choice but to turn him down due to lack of proper information. OLD BUSINESS: The Board discussed and received names of applicants from the Board of Water and Light that are interested in replacing Mr. Ducharme who recently retired from there and would like to resign from his position on the Electrical Board. These persons seeking to represent the Board of Water and Light are as follows: 1 . Douglas Meginnis phone number 882-1040 2. Joe Peters phone number 393-4283 The Board again reviewed the proposed Electrical Fee Schedule for Fiscal Year '88-89 and gave their approval . The meeting adjourned at 9:45 p.m. Respectfully submitted, C _ James C. White OFFICIAL PROCEEDINGS of the ELECTRICAL BOARD MEETING March 15, 1988 MEMBERS PRESENT: Howard Lutz, Dean Battley, Jim Wisner, Pat Shurtliff .MEMBERS EXCUSED: Gene Ducharme INSPECTOR PRESENT: James C. White The meeting was called to order at 7:15 p.m. The minutes of February 16, 1988, were read and approved by a motion from Mr. Shurtliff, seconded by Dean Battley. Vote: Unanimous - motion carried HOMEOWNER PERMITS: None OLD BUSINESS: The Board took under advisement the possible move of the Building Safety Division to the second floor as the Mayor has suggested. The Board Members also discussed the Permit Fee Schedule in terms of the enforcement date. They discussed the fact that given the setting of this date, the Electrical Section should be getting timely notices to the Electrical Contractor's affected by this policy. NEW BUSINESS: None The meeting adjourned at 9:50 p.m. Respectfully submitted, James C. White Secretary m < 3 r Lr, N c� a � = r r*t OFFICIAL PRECCEDINGS of the ELECTRICAL BOARD MEETING April 19, 1988 MEMBERS PRESENT: Howard Lutz, Jim Wisner, Dean Battley MEMBERS EXCUSED: Pat Shurtliff and Gene Ducharme INSPECTOR PRESENT: James C. White The meeting was called to order at 7:15 p.m. The minutes of the March 15, 1988, were approved by a motion from Mr. Wisner, seconded by Mr. Battley. Vote: Unanimous - motion carried HOMEOWNER PERMITS: None OLD BUSINESS: The Electrical Board Members again discussed the Permit Schedule, its development, its acceptance and the possible compliance date. The Board also discussed the construction industry in general . They talked about some of the larger, as well as some of the smaller, projects that are going on in Lansing, and the possible effect it is having on the City. NEW BUSINESS: none Respectfully submitted, C—. James C. White Secretary OFFICIAL PROCEEDINGS of the ELECTRICAL BOARD MEETING May 17, 1988 MEMBERS PRESENT: Howard Lutz, Jim Wisner; Pat Shurtliff, Dean Battley MEMBERS ABSENT: Gene Ducharme INSPECTOR PRESENT: Jim White The meeting was called to order at 7:00 p.m. by Chairman Howard Lutz. The minutes of the previous meeting were read and approved. A motion was made by Pat Shurtliff, second by Jim Wisner. Vote: Unanimous - motion carried HOMEOWNER PERMITS: Mr. Phil Booth made application for permit to install 100 amp service at 1217 Genesee Street. The Electrical Board thoroughly examined all related drawings sketches and documents for code compliance. A motion by Jim Wisner, seconded by Dean Battley to approve the permit. Mr. Brian Hart made application for an Electrical Permit to install 100 amp service at 2900 Cynwood St. The Board examined all sketches and documents for proper code compliance. A motion was made by Dean Battley, seconded by Pat Shurtliff to approve the permit. There was no New Business or Old Business to discuss at this meeting. The meeting was adjourned at 9:30 p.m. Respectfully submitted t James C. White Secretary OFFICIAL PROCEEDINGS of the ELECTRICAL BOARD MEETING June 21 , 1988 MEMBERS PRESENT: Howard Lutz, Dean Battley, Jim Wisner MEMBERS ABSENT: Gene Ducharme, Pat Shurtliff INSPECTOR PRESENT: Jim White The meeting was called to order by Chairman Howard Lutz. The minutes May 17, 1988, were read and approved; motion by Jim Wisner, seconded by Dean Battley. Vote: Unanimous - motion carried HOMEOWNER PERMITS: Mr. Kerry O'Hagan made application to install 100 amp service at 1213 Pierce Road. The Electrical Board thoroughly examined all documents for code compliance. A motion was made by Jim Wisner, seconded by Dean Battley to approve the permit. Mr. Douglas Williams also made application for an Electrical Permit to install 100 amp service at 625 Emily Avenue. The Board examined all documents and and decided to grant this permit contingent upon the Mr. Wiliams bringing in additional documentation to the Electrical Inspector, namely an "Engineer's Service Spot". A motion was made by Dean Battley, seconded by Jim Wisner to approve the permit. OLD BUSINESS: The Electrical Board again discussed at length the requirement and the application of G.F.C. I . protectors within the bathrooms of existing dwelling units. Having reviewed all information pertaining to this effort, the Board maintained its ' original position that the Housing Code Section 1460.20(j) (4) "Hazardous Conditions" does support the requirement in Article 210-8 of the N.E.C. The Electrical Board highly recommends that these units be installed to establish safe and adequate conditions and maintain consistant policy. NEW BUSINESS: None The meeting adjourned at 9:15 p.m. Respectfully submitted, 2 C,, James C. White Secretary OFFICIAL PROCEEDINGS of the ELECTRICAL BOARD MEETING July 19, 1988 MEMBERS PRESENT: Howard Lutz, Jim Wisner, Dean Battley MEMBERS ABSENT: Pat Shurtliff INSPECTOR PRESENT: James C. White The meeting was called to order at 7:15 p.m. by Chairman Howard Lutz. The minutes of June 21, 1988, were read and approved; motion by Mr. Battley, seconded by Mr. Wisner. Vote: Unanimous - motion carried HOMEOWNER PERMITS: Mr. Bruce Copp made appliction to install 200 amp service at his home located at 2845 Norwick Street. The Board Members examined all sketches and documents for code compliance. A motion was made by Mr. Wisner, seconded by Mr. Battley to approve the permit. OLD BUSINESS: The Board discussed the ruling that was handed down by the City Attorney regarding the Housing Code(s) as it relates to the application of G.F.C. I. equipment in existing properties. Having reviewed the informa- tion regarding the matter, the Board concurred that this ruling was fair. NEW BUSINESS: None The meeting adjourned at 9:10 p.m. Respectfully submitted, ames C. White cretary OFFICIAL PROCEEDINGS of the ELECTRICAL BOARD MEETING August 16, 1988 MEMBERS PRESENT: Howard Lutz, Joe Peters, Dean Battley, Pat Shurtliff MEMBERS ABSENT: Jim Wisner INSPECTOR PRESENT: James C. White The meeting was called to order at 7:00 p.m. by Chairman Lutz. The minutes of the previous meeting were read and approved; motion by Mr. Battley, seconded by Mr. Peters. Vote: Unanimous - motion carried HOMEOWNER PERMITS: Mr. Brian Estee made application to install 100 amp service at 617 W. Sheridan Road. The Electrical Board viewed all documents for proper code compliance. It was discovered that there was missing information and .Mr. Estee was advised to attend the September meeting with the proper paperwork. The Board tabled this application for further information. OLD BUSINESS: The Board again discussed the state of the construction industry, particularly in the Tri-County area, and concluded that we are still in good condition in terms of the number of buildings going up. NEW BUSINESS: None The meeting adjourned at 9:30 p.m. Respectfully Submitted, James C. White Secretary OFFICIAL PROCEEDINGS of the ELECTRICAL BOARD MEETING September 20, 1988 MEMBERS PRESENT: Dean Battley, Joe Peters, and Jim Wisner MEMBERS EXCUSED: Howard Lutz and Pat Shurtliff INSPECTOR PRESENT: Jim White The meeting was called to order at 7:00 p.m. by Acting Chairman, Dean Battley. The minutes of the previous meeting were read and approved; motion by Mr. Wisner, seconded by Mr. Peters. Motion carried HOMEOWNER PERMITS: Mr. Douglas Christy made application for an electrical permit to install 100 amp service at 514 Chilson. The Board examined all documents for proper code compliance. The permit was issued. Mr. James Finley made application for an Electrical Permit to install 100 amp service at 917 Clark Street. The Board examined all documents for proper code compliance. The permit was issued. OLD BUSINESS: The Electrical Board again discussed the fact that we are loosing one of-- our Board Members, Pat Shurtliff, because he is moving out of state. Therefore, we will be one Board Member short. NEW BUSINESS: None The meeting adjourned at 9:20 p.m. Respectfully submitted, James C. White Secretary OFFICIAL PROCEEDINGS of the ELECTRICAL BOARD MEETING October 18, 1988 MEMBERS PRESENT: Howard Lutz, Jim Wisner, Dean Battley, Joe Peters INSPECTOR PRESENT: James White The meeting was called to order at 7:00 p.m. by Chairman Lutz. The minutes of the previous meeting were read and approved. A motion was made by Mr. Battley and seconded by Mr. Wisner. Motion carried. HOMEOWNER PERMITS: Mr. Brian Estee made application for an Electrical Permit to insta 1 100 amp service at 617 W. Sheridan Road. The Electrical Board examined each and every document for code compliance. A motion was made by Mr. Peters to issue the permit, seconded by Mr. Wisner. Motion carried. Mr. George Sawaya made application for an Electrical Permit to install 100 amp service at 6348 Rosedale. The Board reviewed all prints and sketches for code compliance. A motion was made by Mr. Peters, seconded by Mr. Battley to issue the permit. Motion carried. Mr. Hugh Williams made application for an Electrical Permit to install 100 amp service at 1006 W. St. Joseph. The Board reviewed all documents for code compliance. A motion by Mr. Wisner, seconded by Mr. Battley to issue permit. Motion carried. OLD BUSINESS: None NEW BUSINESS: The Electrical Board discussed briefly the state of the E ectrica ndustry throughout the tri-county area. The meeting adjourned at 9:30 p.m. Respectfully submitted, James C. White Secretary LANSINC CITY CLERK OFFICIAL PROCEEDINGS JA4 6 AN '81 of the by _. ._ ELECTRICAL BOARD MEETING December 20, 1988 MEMBERS PRESENT: Howard Lutz, Joe Peters and Jim Wisner MEMBERS ABSENT: Dean Battley INSPECTOR PRESENT: James White The meeting was called to order at 7:00 p.m. by Chairman Lutz. The minutes of October 18, 1988, were approved. The November Board meeting was cancelled due to lack of quorum. HOMEOWNER PERMITS: Mr. Evvern Townsend, 229 E. Thomas Street, made ap—Tication for an Electrical Permits to install 100 amp service at his home. The Electrical Board examined all sketches and/or plans for code compliance. The Electrical Board granted the issuance of this permit contingent upon getting a "service spot" from the Board of Water and Light. A motion was made by Mr. Wisner to issue the permit, seconded by Mr. Peters. Motion carried. OLD BUSINESS: None NEW BUSINESS: The Electrical Board discussed at length the fine tuning of our City ordinances and approves of such action in order that we may serve the people of Lansing better with up-to-date and current information regarding electrical rules and regulations. Through these efforts, the Electrical Board suggested that we take a careful look at our fee schedules in terms of raising our Safety Inspections Fees and possibly our permit fees during this fiscal year. The meeting adjourned at 9:10 p.m. kJ espectfully submitted, ames C. White ecretary LANSING FIRE BOARD OFFICIAL PROCEEDINGS — JANUARY 14 1988 The Lansing Fire Board met in regular session at the No . 1 Fire Station , 120 East Shiawassee , Lansing, Michigan , on Thursday, January 14, 1988, and the meeting was called to order by the Chairman , John Lewis, Jr . , at 7:30 p .m. ROLL CALL Present: Commissioners Charles Green , John Lewis, Jr . , Lance Lynch , Eva Medrano , Russell Sheathelm, Rudy Wilson , and Max Zemer . (7 Members) Vacancies: One ( 1 ) . Also attending this meeting were: Acting: Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence Pung, Board Secretary Dianna Emerson , Paul Hufnagel , Jack Cushman , Al Knot, Jo Flaherty, Melvin McWilliams, Les Hunter , Justin Gehrholz , William Fercho, Wesley Frayer , Joesph Rowan , Councilman Toni Benevides, and Greg Koessel .. REVIEW OF DECEMBER 10 1987 MINUTES The Chairman , John Lewis, asked the Fire Commissioners if there were any additions or corrections to the minutes of the December 10 , 1987, meeting. Commissioner Lynch asked that the minutes reflect under General Order , Page Six , Paragraphs #7 and #81 that he requested a response from the City Attorney, Al Knot , to his two inquiries regarding the Rules and Regulations and the Fire Chief selection process at the January 14, 1988, meeting. There were not any further additions or corrections. The minutes were approved as amended by Commissioner Lynch . COMMUNICATIONS The Department has received two cash contributions for the E.M.S . Program that will be transferred into the Citizens Contribution account . $25 from Carol Shull and $100 from the Resident Governing Council of Friendship Circle . A letter from H. G. Mitchell , Executive Director of the Builders Exchange of Lansing and Central Michigan dated December 22, 1987, to the Fire Chief . "On November 24, 1987, at 6:55 a.m. , I suffered an attack as I was boarding a plane at Capital City Airport . I (hjant to thank your Depar, tmen t and espec i al 1 y the fol l ovj i n,:� people for the i r e r'v I ce be, ond ca.1 1 . The!' a u t=t•-rldl Px amp l e•_. cif peopl e that day i n , day out , prow I de a. ser•v i ce to the citizens, without recognition ! They are : Lee Sawdy, Thomas L. Shaver , Tim James, Phil Sabin , and Brian Davis. Please express my thanks to these men . " A letter from Police Captain James Heyden to Acting Chief Hopkins dated December 14 , 1987. "On December 10 , 1987, we responded to a burglary alarm at the Sparrow Health Center at 0415 hours. The first Officers at the scene saw a subject running inside the building. The building was surrounded and a search was begun for the point of entry. None could be located and since our helicopter was down , our concern focused on the roof area. A request was made to your department to respond with ladders so that we could inspect the roof . Your men were on the scene very shortly and assisted us in continuing this investigation . Two subjects were captured inside and charged with th i s burgs ary-.. The prompt response and assistance of the fal'T ow:i n g peop 1 e was greatT>_ appreciated.-. Captain M i T es- _ Green , Act i n g, Eng: n eer- Char-T es Hen dr i ck son and Firefighter William Christiansen. CDI" rTTEE REPORTS Commissioner RusseTT She atheIrn Finance Committee Chairman : reported on the December 1987 expenditures. The payrol T for the month of December amounted to $779,780 .62 and miscelTaneous expenditures were $205,585.47 for a grand total of $985,366.09. On Wednesday, January 6, 1988, the Fire Board's Finance Committee met to review the Department' s FY89 Budget proposal and alternative budgets. Commissioner Sheathelm asked Acting Chief Hopkins to speak about the Department- s preliminary budget hearing with the City Budget Director , Jan Lazar . Acting. Chief Hopkins reported on the meeting.. A discussion followed. Commissioner Green mentioned that departmental cuts could be made in areas other than specified by the Mayor 's guidelines for the alternate budget . Chairman Lewis indicated he had been thinking along the same line and he asked Commissioner Green to contact him regarding this matter . Chairman Lewis stated he would be forwarding a letter to the City Finance Department - Budget Division regarding the budget and alternative budget proposals . In accordance with the City Charter , Commissioner Wilson moved that the Lansing Fire Board of Commissioners approve the Lansing Fire Department's FY89 Budget Request as submitted to the City Finance Department . The motion was supported by Commissioners Medrano and Zemer . The motion passed unanimously. i Commissioner Lynch , Planning Committee Chairman , indicated there i,.j.as no report . Commissioner Eva Medrano , E.M . S. Committee Chairperson , provided the following E.M.S. report for activities that occurred during the month of December 1987: TRAINING: 173 people attended in—service training on the Sage needle disposal box . TRAINING PREPARATION: Required Skills Course and St. Lawrence CE course (Paramedic continuing education) , Communicable Disease course for a1T personnel with Richard Paulson assisting in the production of slides for the class. INVElA1T0RY ACTIVITIES : David Weisenberg completed production of ambulance map books after three years of hard work . The book features a unique index devised by Dave. The book predominantly lists apartment complexes. An- orientation session was conducted by- Instructor/— Coordinator- Ken Jones when.., the maps were R1 aced in—service. Lt. Jones met with the Maintenance Division on E.M.S. equipment concerns. Lost equipment was the chief to i c of the meeting. - $1607 worth of blankets have been lost during the last srx weeks from one station . All hospitals h aVe been co tact d re arding an exchangge Rde�ua�e ` nor ca�n�Iets r �Cosr�di tailons Pankets wi 1 1 not 6e E.M.S. COORDINATION ACTIVITIES: THE AIDS Task' Force met on December 2, 1987. Asst. Chief Pung has further information . Standby arrangements were made for a police drug raid operation . A reserve ambulance was temporarily upgraded to ALS status for the nine hours of the operation . No incidents requiring our assistance were reported. Discussion was held with the Michigan Department of Public Health — E.M.S. Division Officials on Engine Company response legality. An opinion is being sought from the City Attorney's Office .. Commissioner Wilson , Personnel Committee Chairperson , provided the Personnel Report . Engineer Wesley Frayer submitted a letter stating he would retire effective January 7, 1988, after 30 years of service . Commissioner Wilson moved that the following promotions be approved. Acting Chief Hopkins reported to the group that all the candidates for promotions have passed all of the requirements for the positions. Due to the retirement of Engineer Michael Miller on January 4, 1988, it is recommended that Joseph DeFors be promoted to Engineer on that date . Due to the re t i remen t of Eng i neer, tje_.1 e : Frav er on January ?, 1 'P8, , i t i s recommended that Charles. Strahan be promoted to Engineer on that date . It is recommended that the following promotions be made as a result of the retirement of Deputy Chief Justin "Gus" Gehrholz on January 21 , 1988: Captain William Wilkins to Deputy Chief Lieutenant David Pleshek to Captain Engineer Paul HufnageT to Lieutenant Firefighter Robert Wallace to Engineer Commissioner Sheathelm supported the motion to- approve the promotions listed above . The motion passed unanimously. Commissioner Zemer, Buildings and Equipment Committee Chairman , reports work wi 1 1 begin on Tuesday, January 19, taF rep-T ace• the formica counters, sink., and piping i n the ki tcherr at the *2 Fire Station. The new #8 Engine arrived on December 23, 1987. The unit has been sent to the Training Division and it should be in service the following week . ' Fi na:T i nspect i orr of Squad- '*t at the Saulsbury Fi re Equipment Corporation in TuTTy, New York, will take place on January 25. Delivery is anticipated in the first half of February 1988. OLD BUSINESS Chairman Lewis spoke about an impromptu meeting with Mayor McKane earlier in the week . The Mayor was asked if it was his intent to communicate with the Fire Board the results of the Police investigation on the Fire Chief Scheidt . The Mayor stated he would after the City Attorney had met with Mr . Scheidt's attorney. Chairman Lewis mentioned the Mayor had sent a name to the Council PS&P Committee for approval in order to fill Harlow Claggett's vacant Commissioner' s position . The Committee turned the request down . Chairman Lewis turned to City Attorney Al Knot and asked him if he had a response to the letter dated November 3, 1987, (copy attached) for the following four questions : 1 . Who appoints the Assistant Fire Chief? 2. Who removes an Asst . Fire Chief and under what circumstances? 3 . Who removes the Fire Commissioners and under what circumstances'? 4. Is the Board of Fire Commissioners =.trictl ;: advisory? AI Kn,=,t apologized for arriving 1 ate .�t the Beard meeting and said he had been meeting with Jim Scheidt' s attorney. He introduced his Chief Assistant , Melvin McWilliams , who will be attending all future Fire Board meetings. Mr . McWilliams referred to the document dated January 14, 1988, entitled "Appointment and Removal of Assistant Chiefs; Duties of Fire Board; Removal of Fire Board Members" (copy attached) . Chairman Lewis made the fcTTowing correction to the document submitted by Mr . McWilTiams. In the very first paragraph it states: "Although these questions were not presented in writing, . . . " The questions were presented in writing on November 3, 1987. Al Knot agreed with the correction stating a written request was received from the Fire Board. Commissioner Lynch asked Al Knot what would happen if the current Fire Ch.i of (J-.. Scheidt). no longer heI d that pcsi ti orr_. AT Knot statecL: _ there are two: qual:.i f i ed candidates remaining. The Mayor- can consider those two candidates or reopen the selection process. A discussion followed. — Commissioner Lynch asked the-- Ci-ty Attorney about the Lansing Fire Department current edition of: Rules and ReguTations as approved June, 1981 , with respect to "Duties of the Assistant Chief" , Page 3, Sections 11 and 12, which. states the. Assistant Chief, in absence of the Chief:, shall perform the duties of the office of- the Chief; and, Page 19, "Transfer of Command" , Section 239, states: " In the absence of the Chief the Fire Board shall fix the line of succession" . Al Knot indicated the Mayor had the authority to designate who would be Acting Chief. A discussion folTowed regarding the rule book and its interpretation . Chairman Lewis asked Al Knot when negotiations between him and Jim Scheidt's attorney would come to a conclusion . Al Knot stated "very shortly" . Chairman Lewis again asked "when?" Al Knot repeated "very shortly" . Commissioner Zemer said that if some disciplinary action should occur , the City Charter states the Fire Board shall be a participate in determining such action . Al Knot said if merited, the Board will be involved. No conclusions have been made at this time . Commissioner Zemer asked the City Attorney questions about contractur.al department heads and contract renew-)als . A discussion -Followed . C:hai rm.an Levji s expressed his appreciation to Al knot and P1e 1 v i n Mcl,.l i l l i .am_ for the i t attendance .a.t the Board meeting. Al Knot hopes the Board wi 1 1 be r e c e p t i ve to Mr• . McWilliams at future meeting_ and at anytime in the future . Chairman Lewis inquired about the Labor Relations Director , Mr . Putney, and how he fits in with the development of revised Rules and Regulations. A discussion followed. C0MMAND REPORTS Acting Chief Hopkins read the following report from Inspector Donald Sturdivant , Arson Coordinator , for fires investigated in 1987. A total of 153 fires were investigated with 124 solved (817.) a (50 arsons, 63 accidental , 25 juvenile fire play, 12 suspicious, 3 undetermined.) 44% of all arson fires were solved. There were two fi re rel ated- fatal i ties i n 1987. There were 183 veh i cl a fi res In ' 1987E wi th an estimated loss of $172,980 . The causes were: 9 arson , 3 suspicious, 3 child f ire/p-1 ay-,- iQ accidental , 3 due to closeness of combustibles, 77 mechanicaT ,. 39 electrical , 38 undetermined; and. 1 co.l T i si orr related- Acting Chief Hopkins reported on the- revision of job descriptions in the Department's Rules and Regulations Book in conjunction with the bargaining unit contract. Mr . Putney is involved with the draft stage . After the job descriptions are reviewed, they will be presented to Mr . Putney, Personnel , and then the Fire Board. Acting. Chief Hopkins spoke about the- Department's Standard Operating Procedures Committee . It is comprised of 12 people from all ranks within the Department. The group is tackling a process that is long overdue . Acting Chief Hopkins said the Department was working hard on a Hazardous Materials S.O .P. Inspector Les Hunter , who is the Fire Department's Hazardous Materials Coordinator , was introduced to the Fire Board. Inspector Hunter explained the following act to the members of the Fire Board: "Super-Fund Amendments and Reauthorization Act of 1986" ( SARA) , which was enacted into law on October 17, 1986 . A discussion followed. Assistant Chief Pung reported on M .S. U. ' s progress in developing a defensive driving class for the Fire Department . This class has been deemed necessary after the accident last July 1987 involving rigs from Stations #1 and #8 . The college initially offered three options . The option =.elected iAiouId -aI I ov.i M . s . U . to dekielop a program for L . F .D . from existing programs around the country. The total cost is not known ;yet . The City' s insurance carrier is in favor of such a program. Asst . Chief Pung hopes it will be available for presentation to the Board in the near future . Asst . Chief Pung invited the Commissioners to see the Department' s newest piece of apparatus, Engine #8, which is at Stati.on #1 for their review. Bids for the new pumper will be opened on February 9. GENERAL ORDER Chairman Lewis asked people in the audience if they had any comments to make . Paul Hufn age T , Local 421 President,. asked questions regardi ng, the budget. A- di scussi-an foT T owed. Mr. Hufnaget asked what rules cf order did the Board follow? Commissioner Lynch replied "Roberts Rules" . A discussion followed regarding the Board's procedures, which date July 1977. New procedures would be reviewed by the Ci ty Attorney and approvedL by .the C.i ty Counci 1 Commissioner Lynch made a statement that he felt Fire Department's Rules and Regulations have been circumvented by the Mayor's Office. The RuTe- Book specifically states the Assistant Chief shall act, as Chief during the Fire Chiefs absence (Page 3, Sections 11 and 12) , and per Section 239, Page 19, that " In the absence of the Chief , the Fire Board shall fix the line of succession" . Commissioner Lynch asked* that- it be shown where it states otherwise in the City Charter .- Commissioner Wilson asked to be excused from the February 11 Board meeting. Al Knot stated he looked forward to working the Fire Board. Melvin McWilliams said he plans to attend the next meeting. Commissioner Green said he looked forward to serving as Chairman of the Board's new Policy and Procedures Committee . He also looks forward to working with the City Attorneys Office . Al Knot asked for a list of members on the committee . At this time , Commissioner Green is the Chairman and Commissioner Medrano is a committee member . The January 14 , 1987, meeting of the Lansing Fire Board adjourned at 9 : 04 p .m . The next regularly scheduled session of the Lensing Fire Board will be Thursday, February 11 , 19eS , at 7. 30 p .m. The meeting will take place at the Lansing Fire Department , No. 1 Station , 120 East Shiawassee , Lansing, Michigan , in the Board Room. Dianna L. Emerson , Fire Board Secretary : Of LA """'. ^ �`r� LANSING FIRE BOARD 120 East Shiawassee Lansing, Michigan 48933 (517) 483-4563 November 3, 1987 To: Al Knot City Attorney From: John Lewis Chairman, Board of Fire Commissioners Mr. Knot: Please advise me as soon as possible if there are City Charter provisions, City Ordinances or Operating Procuedures which certify the following: 1 Who appoints Assistant Fire Chief? 0Who removes Assistant Fire Chief and under what circumstances? 3 Who removes the Fire Commissioners and under what circumstances? 4. Is- the Board of Fire Comissioners strictly advisory? Your expedious response would be greatly appreciated. Thank you. Sincerely, John Lewis Chairman Lansing Fire Board "Equal Opportunity Employer" -1 of"LA CITY of LANSING i INTEROFFICE COMMUNICATION TO: CITY OF LANSING BOARD OF FIRE COMMISSIONERS 01/14/88 DATE: FROM: MELVIN S. MCWILLIAMS, Chief Assistant City Attorney SUBJECT: OF FIRE $OARD; REMOVAL -OF FIRE BOAD MEMBERS I have been asked to respond to four questions referred to the Law Department by the Board of Fire Commissioners (hereinafter "Fire Board" ) . Although these questions were not presented in writing, it is my understanding that the questions are as follows : 1 . who appoints the Assistant Fire Chiefs? 2. who removes the Assistant Fire Chiefs? 3 . Is the Fire Board strictly an Advisory Board? 4 . who removes members of the Fire Board? Below is my opinion with respect to these questions, followed by a brief discussion of each. CONCLUSIONS Appointments to the position of Assistant. Fire Chief are the responsibility of the Fire Chief , subject to the Administrative procedures provided by Chapter 286 of the Codified Ordinances of the City of Lansing, and the Personnel Rules adopted by City Council. The responsibility for the removal of an Assistant Fire Chief rests initially with the Fire Chief as the Administrative head of the Fire Department. However, any removal by the Fire Chief of an Assistant Chief is subject to the grievance process set forth in the Personnel Rules adopted by City Council for exempt employees , and further subject to review of the Fire Board as the final authority of the City, pursuant to Section 5-401 . 6 of the Lansing Charter. Regarding whether the Fire Board is strictly an Advisory Board, Lansing Charter gives to the Fire Board all of the Advisory Board functions set forth in Section 5-106 of the Charter, plus , Pursuant to Section 57102 . 4 and 5-401, the additional duties specifically enumerated in Section 5-401 . The power to remove members of the Fire Board during their terms lies with the Lansing City Council which, pursuant to Section 2- 302 of the City Charter, is empowered to remove appointees for fixed terms by either by declaring a forfeiture of the office, or removing the appointee for cause. Memo to Fire Board 01/14/88 From M. McWilliams Page 2 DISCUSSION I . As indicated above, the Fire Chief is responsible for appointing Assistant Chiefs subject to the administrative process adopted by the Lansing . City • Council and set forth in the Personnel Rules pertaining to exempt positions . The positions of Assistant Fire Chief are exempt and not governed by any collective bargaining agreements . The City' s Personnel Ordinance ( Chapter 286 of the Lansing Code) was adopted by Council pursuant to Section 6-101 of the Lansing Charter which mandated the establishment by Ordinance of a personnel merit system. Per the Charter, personnel merit System Ordinance: "shall provide procedures to recruit, select, develop and maintain an effective work force. " Further, pursuant to Section 6-102 of the Lansing Charter, the Chief Personnel Officer of the City is given responsibility for promulgating rules pertaining to personnel transactions. As a result, the personnel rules for non-bargaining unit exempt employees were developed and approved by Lansing City Council in 1985 . Both the Ordinance adopted by Lansing City Council and the Rules places the responsibility on the department head to select and recommend the candidate to be hired or promoted. ( See Section 286 . 02 and Section 286 . 03 of the Codified Ordinances. Further, both the Ordinance and the Rules adopted by Council provide that f , .. ,the final selection shall be as administratively established by the Mayor. ; II . With respect to the removal of someone from an Assistant Chief ' s position, it too is " subject to the Personnel Rules that apply to non-bargaining unit exempt employees. The Fire Chief , being the administrative head of the department, would be the individual to initiate steps to remove an Assistant Fire Chief from his position. However, any such removal would be subject to review through the grievance procedure in the Personnel Rules adopted by the Lansing City Council and further subject to review by the Fire Board pursuant to its Charter authority. Section 5-401 . 6 of the Charter provides-as follows: "The Board shall act as final authority of the City in opposing or reviewing discipline of the department employees consistent with the terms of state law and applicable collective bargaining contracts. " E-Iemo to Firs Board 01/14/88 From M. McWilliams Page 3 Accordingly, it would appear that the Fire Board would have final . say with respect to removal of an Assistant Fire Chief from hi- position. III . You have asked whether the Fire Board is strictly an advisory board. This question is clearly answered by the following selected Charter provisions : 5-102 . 4 Types of Boards : "The Board of Fire Commissioners and the Board of Police Commissioners shall act as advisory boards with the additional responsibilities described in this Charter . " 5-401 Duties : " . 1 The Board of Fire Commissioners , hereinafter known as the Board, is established pursuant to Article 5 , Chapter 1 of this Charter and shall have all the powers, duties and responsibilities of advisory boards in addition to the following duties : . 2 The Board shall establish administrative rules for the organization and overall administration of the department, in consultation with the Chief of the Fire Department and Mayor. These administrative rules shall not be effectuated in accordance with Section 5-105 . 8 of this Charter but shall become effective upon filing with the City Clerk. . 3 The Board shall approve rules and regulations for the conduct of the members of the Department, in consultation with the Chief of the Fire Department and the Mayor. . 4 The Board in their rules shall establish a Procedure for receiving and resolving any complaint concerning the operation of the department. . 5 The Board shall review and approve the departmental budget before its submission to the Mayor. . 6 The Board shall act as the final authority of the City in imposing or reviewing discipline of the department employees consistent with the terms of State law and applicable collective bargaining contracts . . 7 The Board shall render an annual report to the Memo to Fire Board 01/14/98 From i,1. I-IcT4iliiams Paae 4 Mayor and City Council , which shall include a description and evaluation of the department ' s activities during the previous year, including the handling of crime and complaints , if any, and proposals for future plans . " Accordingly, it is apparent that the Fire Board has the additional duties set forth above. Iv. Regarding who possesses the removal power with respect to members of the Board of Fire Commissioners , Section 2-302 . 1 of the Lansing Charter provides in pertinent part as follows : "The City Council shall declare the forfeiture of the Office of any elective otficer or appointee and may remove for cause any person appointed to an office for a fixed term. In every case, there shall be a public :searing before the City Council with notice published in the same manner as notices of proposed ordinances . " Section 2-302 . 2 also sets forth the following as constituting a basis for forfeiture: " ( a) lacks at any time any qualifications required by this Charter. - (b) is convicted of a felony while holding the office or appointment. ( c ) violates a provision of this Charter punishable by forfeiture. " Finally, Section 2-302 . 3 provides that the Council ' s decisions regarding removal or forfeiture are "not reviewable by the Mayor but are subject to judicial review in a hearing de novo. " I trust the foregoing satisfactorily answers your inquires . . Kindly advise if you have other questions . Alvan P. Knot " City Attorney B y Melvin S . i�Ic,dilliams Chief Assistant City Attorney LANSING FIRE BOARD OFFICIAL PROCEEDINGS - FEBRUARY 11 , 1988 The Lansing Fire Board met in regular session at the No. 1 Fire Station , 120 East Sh i aw•assee , Lansing , Michigan , on Thursday, February 1 1 , 1968 , and the meeting was called to order by the Chairman , John Lewis. , Jr . , at 7 :S0 p .m . ROLL CALL Present : Commissioners Charles. Green , John Lewis , Jr• . , and Lance Lynch r S Members) Excused: Commi ss-i onors Eva. Medrano, Russell Sheathelm , Rudy Wilson and Max Cemer• (4 Members) Vacancies: One ( 1 ) . A quorum was not present for the February 11 th meeting of the Lansing Fire Board. The Board to 11 meet without taking any formal action on any items discussed during the meeting . Also attending this meeting were : Acting Fire Chief Sam Hopkins , Assistant Fire Chief Lawrence Pung , Board Secretary Dianna Emerson , Jo Flaherty , Melvin McWilliams, Le_. Hunter• , David P1 eshek , Ken Jones. , Todd Ness , Barry: Gaukel , Jack Cushman , Jude Salazar , Sherrie Mullaney, Lynn Pulver , Tim Sal i na.s , Gary Thomas , Ki rt Baker , and Robert Wallace . COMMUNICATIONS See attachment . PRESENTATIONS Ms. . Jude Sa.l aza.r• , an employee of the House of Represen- tatives , was in attendance on behalf cif Representatives Debbie S+_a.benow and Frank M . Fitzgerald to present Lynn Pulver and Tim Sa.l i na_. with Special Tributes from the Michigan House of Representatives . On November 25, 19 7� Ms. Salazar was involved is a. serious traffic accident that left her injured , dazed , and trapped inside her car . Lynn Pu l k:ler• and Tim .Sa.l i na_. arrived quickly at the scene . They provided comfort and reassurance that everything would tye all right . The Special Tribute proclaimed that their professional ism and genuine concern for the people they Serve so lase1 1 a.re tru1 y worthy of off i c i al reca4_n i t i on . I t also states i t i s a p t ea.sur'e tc, take this opportunity to acknowledge the efforts of all of our public •=.y.fet,::• personnel . '' "All too often we take f o r granted the good work: of pudl i c safety personnel - As i,-le go about our da.i 1 y 1 i ves , few of us consider how important C o m m u n i t y'` r lide l 1 -be i n g . Yet these individuals are to �=�Ur - I t �I t warning , and i t i s then that we Cr' I -. 1 �•e= oCCUr• U, I hCJ t:l.a.rrl I n � , servants to �. Pr' ing into action . depend upon these F�ut�l is r' •: nt=_• -F � to the The response of Mr . Pulver and Mr . Salinas ina. emergency i nvol ':1 i ng Jude Sa.l a.za.r provides eloquent testimony to their' efficiency , comPa.=._. i orl , and composure in dealing with :lust such a cr i si s . The service of Lynn Pulver , Tim '=a.1 ina.'_ , an the entire La.n=•ing Fire Department i =• apprec i a.ted . " C:h i of Hopk: i ns thanked Ms . Salazar for coming to the Boa.- d meeting and recogn i z i ng Lynn PuI ver , Tim Sal i na.'_ , and the Lans. i ng Fire Department for theirservice to the community . COMMITTEE REPORTS The Secretary , Dianna Emerson , read the Finance Committee Report . The January 1968 paYrol1 total led $19024 , 4?5. $34, 463 of that figure was for the annual ! ck 1 eave reimbursement payment . Miscellaneous expenditures amounted to $24 . 188 . The 1=ha. irm•an , ,John Lel,,ii _• , pro'.) ided the E .M.S. report . There a.re current1 Y 34 EMTs, 29 Pa.ra.medic'_ and 1 EMT Spec i a.l i st who actively ride on the ambulances . In classes ( Infection Control JJanuarytthere ��,lere two in-house 1 and Medical Emergencies) and two outside classes ( Required Skills Seminar at L . G . G . and a. Paramedic Continuing Education Course ) . Acting [:hied' Hopkins spoke about the r'eductiOn Of c1as ". at L . I_C. C. i n the Emergency He i cal Sery i ce f i el d an how th I s wi l l affect the ambulance service in the future . it is felt interest is dropping due to public a.wa.reness about the exposure to commu n i ca.t'l e diseases in th i s type of F work . Mrs . Emerson provided r's.c� the Personnel Committee Report . H 1 etter of retirement was rece i '•:'ed from Capta.i n Thomas effective ve MondaY5 Merchant , whose retirement will be _ February 15, 1 '?=,�_ . Captain Merchant has 25 yeas_. and months of s•er''.1ice with the Lansing Fire Department from December 9 , 1962 to February 15 , 1988 . The Buildings ''_ Equipment Report was read 1='y Mrs . Emerson . The interior of the 01 Fire Station will be painted during the month of February . Raymond Fel dpa.us•ch , Central Garage Superintendent , reports Squad #1 has arrived from New York and it should be placed in service in the near future . Commissioner Green , Policies/Procedures Committee Chairman , summarized his Committee` s activities . He made some initial cont.a,cts. with Melvin McWi 1 l iams from, the Ci };;. Attorney'' s Office and laid out some action plans regarding the poi i cy and procedure concerns. . Al 1 available materials W i 1 1 be gathered from what the Board c u r r e n tl ._.. has on hand as we ] l as other C:i t:y Bo.a.rd._ and the C: i ty: =. Personnel Department . Then the Comm i t tee and the Legal Department wi 1 1 identify its. concerns . Commissioner Careen hopes a report wi 1 l be available for the Fire Board by the next Beard meeting . COMMAND REPORTS Acting Chief Hopkins read the Alarm C:ompar• i sop Report statistics for _Tanua.r•, 1 ?88 vs . 1287 . CATEGORY 1 F86 1 ?8? DIFFERENCE Ambulance Alarms and Fire ,1 -, `1` + 11'•. Still a. Alarms 26; 350 — 20. Building Fires 32 24 + 233% TOTALS: 1016 1020 Acting Chief Hopkins provided th,e Fire Prevention Bureau January Report . Charles Willis had one court case involving vehicle arson , Les- Hunter and Donald Stur•di vant issued a. warrant for arson �or 'r-ea l proper-t`.�' , and Mike Dixon petitioned tour juven i l es ( three e} h r•e for fires• •_.e t �.t Eastern High School and one for a false alarm) . Acting Ch i et Hopkins indicates promotions have been delayed due to the current budgetary eta.ry conditions . The union contract doe-_ not spe l 1 out the number of positions in each rank.' . The entire matter is being discussed at this point , Assistant Chief Pung reports the new Squad is at the No . 1 Fire Station and it is available for• review following the Beard meeting . The unit will be in service within a. ( peek . A discussion followed on how the vehicle wi 1 1 be used within the Fire Department network . Inspector Les Hunter , who is the Department 's Hazardous Materia.ls. Coordinator , provided ded an updated P Fda. d report _oncerning the L . E. P. C. (Local Emergency Planning Committee ) Planning Fa.ci l i ties• . Each Commissioner received a 1i •=t Of facilities ( 17 total ) within the City 1 imi is and outs� i de the Ci tY 1 imi t• , wh, i ch i ndi c-a•te the chemi cal s a.t each fac i 1 i ty and the amount of each chemical . A discussion followed . GENERAL ORDER Chairman Lewis asked people in the audience if they had any comments to make . Commissioner Lynch asked Chairman Lewis if he had received an answer from the Mayor regarding the Fire Board" - request for a meeting . Chairman Lek,ai =_. stated he •=t i l l planned on a meeting with the Mayor , however , he had not received any communication from the Mayor regarding the Board' s request . Commissioner Lynch wondered why Robert O" Br i ere was st i l l Acting Fire Marshal . Act i ng Chief Hopk i ns rep 1 i ed the position was posted , there the Change of Status. promoting Mr . O' Brien was misplaced and a new one will be submitted tomorrow . Commissioner Lynch stated that he hoped the posting for. the Fire Chief position would be out soon . A d i scu•=s ion followed . Commissioner Careen said he has made i nqu i r i es wi th I n the Department of C:i v i 1 Service for assistance in putting together a process for interviewing perspective Fire Chief applicants. He has received a very positive response from them. Acting Chief Hopkins stated he was proud of Lynn Pulver and Tim Sal Was for carrying on the tradition of all the firefighters and he extended his thanks and gratitude . Chairman Lewisasked the Commissioners to consider setting up, a. schedule for holding Fire Board meetings at =.came of the ether fire stations . This will give the personnel at the other stations ;access to the proceedings cf the meetings . This has been done on occasion in the past . Chairman Lewis announced he would l I ke to i have a, different Commissioner sit in the position of Acting Board Chairman at future meetings until each Comml _sloner has had are opportunity to act a.s Chairman . Th I s ma.:.' be unusual , however , he believes it is important for each Board member to exper• i ence cha. i r i ng a. Board meet i rig . Chairman LeW =_ asked Melvin McW i l l i a.ms if th i - idea would present an,, problem . hip . McWi l l ia.ms said he would check into thi s. request and provide an answer- for Mr . Lewis . Chairman Lewis indicated o rl e I,f;leek a.g o on Monday, eb r U a.r y i 1988 , at approximately 3 :00 p .m . , that he a.lOng with Commissioners Green , Lynch , tali 1 son , and Zemer- met with the Mayor and his staff members.. "The object of that meeting was to hopefully clear some of the air so that we could get about the business of doing what we are all supposed to be doing_ . As you are al vle11 know there has been controversy surrounding our Department and the Ma.yor's. Office , differences of opinions , and so forth . We met and aired some feelings ; very bluntly he thought and very down to earth , and he thought it was a. . . . . good meeting . . . the Mayor requested the meeting and we thought that i t was necessary to get us off th i ._ pivotal po i nt of haggl i ng tack: and forth , wh i ch do1es•n ` t real 1 y benef i t a.nybody . And I thought that i n 1 eav i ng that meet i ng and then attending the subsequent Council meeting at 7:00 p .m . " on the same day, " that maybe we had gotten off that pivotal point and . . . . started in the right direction . At least he thought that there was a. commitment to work cooperatively together toward the common end . At this paint I am very , very, very , very, disappointed that on Saturday morning (February 6 , 1 ?88) on Channel 47 the Mayor was interviewed by Howard Lancour and I 've got to be very careful here because point blankly I am pissed. The Mayor- t,ja.s• interviewed by Howard Lancour and my, perspect i on of that i ntery i ek,,i and natural 1 y Mr- . Lancour got into" bringing up " all that controversial matter that we have been involved in here and I vioul d have thought that in 1 i gh t of our meeting on Monde_ afternoon and subsequently Monday night that the Mayor would have and should have taken a different_ approach than what he took . I taped that session and it appears to me that once igain he has taken the opportunity, of deft ami ng this Board and painting this Board in a bad 1 i gh t . I don ' t appreciate it , not one bit , And I 'm not going to get emotional about this, but I have a. 1 i ttle problem wi th a. person making a. commitment and giving their word and then back; i ng up on it . . . . . in rn.y opinion that interview was a. classic example of untrustworthiness . I have that tape and I brought it . I thought about this long and hard. I am not interested in keeping the fuel for the campfires burning. But by the same token this Board's reputation is at stake , and I think some bad things have been said about the Board and pointed at the Board . . . . and I sitting here cannot and L�,l i 1 1 not ._i t idly by and al l ot--j that to happen and I don " t case by whom . To that degree I have that tape here and it was my` intention of playing it to let you make your own decision , i f I am r i ght or i f I am virong. If I 'm wrong , which I don ' t th i nk' I am ; but i f you can demonstrate that I 'm wrong ref at i ve to that tape and the oppor- tun i ty that was seized to once again paint this Board in a. bad light , then I wouI d" 1 i ke to " hear from you . There is no excuse to say that the interview went along as such that. I couldn ' t say anything else , couldn' t do anything else " ( referr i ng to the Mayor) . "There are a lot of things that could have been done to put things in proper perspective to place this stuff behind us to where by we could have started to work; i n a pos I t i ve fash i on , bu t that v.,a.s nc,t the case . There were a lot of things he could have said which would have gotten r i ght off of that sub:iect i n 1 i ght of our meeting . He didn ` t say that . So at this point and time I am going to play that tape . Those peep l e that want to view it are welcome to . Each person can make up their own mi nd . I am very di sa.ppoi rated that an i ndi v i dual ' s word cannot be taken to heart and have meaning and substance to it . 1, The tape did not work at the appropriate speed on equipment borrowed from the Fire Prevention Bureau . Commissioner Lewis stated "we ' re going to do what we have to do . We are going to do it in compl i a.nce with the law . We are going to do it i nsp i to of the attitudes of some of the poop ' e who apparen tl ::. are _i ust i n ter t on con t i nua.l 1 y keeping the campfires burning . I would 1 I k.e nothing better than to get them put out . It just hurts me to no end that a. person would seize on an oppor tun i ty to Once again to paint us in a. bad l l gh t . I don ' t feel bad about this Board at a.l l . I fee l good abou t i t . I th i nk everybody on the Board i = of a. m i nd to do that wh i ch i posi t i ve and "i the best interests of the Lansing Fire Department and the City . What we do not need is this sort of _tuff here , t_hrov) i ng stones and that sort of th i ng , �art i cul arl `•' when the cornmi tment was made and as far as ' m concerned that I nd I v I dual ' s v:ior'd don ' t amount to a bucket of water with me . If you rive ::Four word and shake on ,, tha.t ' = all there needs to be to i t . That 's what was done and this is the result . I'v''ery point blankly , I don ' t appreciate i t . I feel bad for this Board because this is a volunteer effort here . I think: everyone on here if they didn ' t real , v:ia.nt to help to do something po=. i tik, e , I don ' t th i nk: they wool d want to be here . I don ' t th i nk they deserve the tXpe of treatment the,: have been gett i ng out of the Mayor ' s Office . I thought we were beyond that . I ' m here to tel 1 you that we are goi rig to get th I = job done i nsp i to of a.ct i i t i e= l i k:e that . We will get it done and we w i l l get it done right . We v:j i 1 1 get i t don e by work: i ng in conjunction vii th the CC t-x Attorney` _ off i ce , the Department Administration . . . . I don " t think: I ' l l say anything else because I am very upset with the whole thing. " Comm ss1 oner Lynch asked that the record show that he has =.eery the tape and that he concurs 11]IJX w1 th what Chairman Lewis has said . Jo Flaherty said she "had not seen the tape or spoken to the Mayor about the tape . I knew that there was a. program on Saturday . So I cannot make any comments on comments that he made . I can say that I know that he was p 1 eased wi th the meeting on Monday . I know he left that meeting feeling that there was a. new spirit of cooperation between the Administration , the Mayor 's Office , and the Fire Board . I also know that the Mayor has done those programs on a number of occasions . He does not know the agenda. ahead of time . It is Mr . Lancour ' s agenda. . He does not toll us what the agenda wi 11 be ahead of time . I wish I had seen it so I could make comment_ , but I haven ' t . I haven ' t spoke to him about any comments he may or may not have made or what_ his intent She i ndi ca.ted the Mayor' s Office also intends to move forward in a. posi t i lie direction . A discussion followed . Chairman Lewis. said the i n ter'•:' i ew took place five days a.-r ter• the Board met with the Mayor and the f•`1.a.yor " could have said I have met with the Board in my office on Mond,:,;- afternoon and the air has been cleared" . . . . "at this point it would not serve " to bring up these things again . . . . " i t would be self—defeating and I 'm not Going to ma.k:e a.n-,.v cornments about i t . That' s what he could have said , but he didn ' t say i t . I am very, very disappointed that he did what he di d vjhen I fel t that there v)as .lust no excuse for• � i t . " Chairman Lewis said th i s has got to stop . There was further discussion . The February 11 , 1 ?88, meet i ng of the Lans•i ng Fi re Board adjourned at 8:20 p .m. The next regularly scheduled session of the Lansing Fire Board wi l 1 be Thursday , March 10 , 1988 , at 7 :30 p .m . The meeting v!i 1 1 take place at the Lansing Fire Department , No . 1 Station , 120 East Shiawassee , Lansing , Michigan , in the Board Room . Dianna L. Emerson , Fire Board Secretary LANSING FIRE DEPARTMENT - COMMUNICATIONS JANUARY 1988 Letter from Firefighter/Paramedic Kirt Baker regarding Explorer Scout Joe Clayton. On January 10, 1988 , Joe Clayton assisted as a third man on Ambulance Run #331, which involved a cardiac arrest. Joe showed maturity and professionalism with his first exposure to this aspect of the fire service. This incident illustrates the importance of the Explorer Scout program at the Lansing Fire Department. Firefighter Baker feels Joe ' s actions indicate that he would be an excellent future recruit and reflects well on the Explorer program. January 20, 1988 Letter of appreciation from Mr. & Mrs. John Lewis, Jr. regarding the Fire Department ' s paramedics: Charles Peterson, Wendel Trowbridge, and Chuck Fulger. On Tuesday, January 19 , 1988 , these people transported Mrs. Lewis to the St. Lawrence emergency room. Mr. and Mrs. Lewis were very impressed with these men and wish n 2� to commend them for their professionalism. x H C Z H January 23 , 1988 A letter from John Domanski, President of the Riverfront Resident Council. The residents of Riverfront Towers wish to thank the crew a of Station One for their outstanding efforts during the water 1° > disaster several weeks ago. It would be impossible to put our o d appreciation into words for the concern, acts of kindness and performance of duty to Riverfront Towers. Mr. Domanski asked that their appreciation be expressed to the members of the Department. 08-Feb-88 � �a ��`0 ;1tSNti� LANSING FIRE BOARD OFFICIAL PROCEEDINGS — MARCH 10 , 1988 The Lansing Fire Board met_ in regular session at the No. 1 Fire Station , 120 East h i a.w a. s.e e , Lansing , Michigan , on Thursday, March 10 , 1988, and the meeting was called to order by the Chairman , John Lewis. , Jr . , at , : 30 p .m . ROLL CALL Present : Commissioners Charies Green , John Lewis , Jr . , Lance Lynch , Russell Shea.thelm , Max Zemer , and Gordon Steinhauer ( 6 Members) Excused: Commissioners Eva. Medrano and Rudy Wi l son ( 2 Members.) Also attending this meeting were : Assistant Fire Chief Lawrence Pung, Beard Secretary Dianna Emerson , Jo Flaherty , Michael Christensen , Joseph DeFor•s., Robert Ness , Lawrence Wahl , Thomas L . Shaver , and Douglas Simons. REVIEW OF MINUTES Chairman Lewismade the following correction to the minutes of the February 11 , 1 ?88, meeting . Under Page 4 , "General u Order " , Paragraph 1 0 , Commissioner comer w.a.s not present ant the meeting with the Mayor on February 1 , 1988 , at p .m . There were no further corrections or comment'_, so the minutes were approved as corrected. COMMUNICATIONS A letter was received from Ji id.:•' Smith , Executive Director , ref the Big Brothers•/2ig -' i =.ter•s of Clinton County , Inc . informing the Department that Paul Smith has. volunteered to serve as a. Big_ Brother . The letter states "Paul is to be congratulated for his willingness to become involved in an effort to make this a. getter. community . " The Fire Department " is to be commended for having such a. fine , public—spirited employee . " PRESENTATIONS Captain Merchant was not present to receive a. Retirement Certificate from the Board due to a previous engagement . CHAIRMAN'S REPORT Chairman Lewis spoke briefly abi u t the F i re I_h I of po_.i t j on that wi l l be posted from March 10 through March COMMITTEE REPORTS Commissioner Sheathelm , Finance Commj ttee , Chairman , reports the February 15'2,8 pa-.- rol 1 total 1 ed $5965665 . 68 and miscellaneous expenditures totalled 1109 , 671 .42 for a grand total of $706 y =3 7. 10 . There were no Planning or E .M . S . reports . Due to the absence of C•omrrissioner W; 1 son , Commis- inner Lynch , member- of the Personnel Committee , provided the Personnel Report . Acting Fire Marshal Robert. O'Brien has been approved as Fire Marshal effective October 2S, 1 ?8 . Commissioner Lynch made a motion to approve the promotion of Inspector II Michael Dixon to Inspector I'•:rl effective October 2?, 1987 , due to the promotion of Robert O'Brien . The motion was supported by Commissioner iemer- and it passed unanimously . Commissioner Lynch made a. motion that the following people Le promoted pending completion of their physical exams. �The promotions are due to the retirement of Captain Thomas hom Merchant 1n February 15, 1968 . Lieutenant Keith Pardee to Captain Engineer Jack Cushman to Lieutenant Firefighter Gary Clevenger to Engineer :.l Co.-nmi -= =.j oner Zemer and it The motion t�;.=.=. supported t;, ca.rr i ed unan imou•_•1 Y . & Equipment Committee Commissioner Z e rrl$r , Buildings Chairman , stated there was no new information to pass on regarding equipment. . At the No. 1 Fire Station an old gas tank' no longer in use in the a.l 1 ey will be f i l led with cement . The tank: had been used to fuel a. generator in the Garage/Maintenance portion o the bu I l di ng. of the Pol i c;• �'•_ Procedure=_. commissioner Green , Chairman, - Committee , reported that he received a. communication from pie v i n Mc►.:Ji 1 1 i ams , the Chief Assistant City Attorney , regarding the review of procedural rules. (Commi ssi oner Green will give a, copy to Mrs . Emer on , who wI 1 l distribute copies to all members of the Fire Board . ) Mr . McWi 1 1 i a.ms ha.s identified areas where the Board is not in comp l i a.nce teai th the C:i ty Charter or Q th other law_. . There are a. number of areas that need to be addressed and he will highlight the areas that should be taken care of first . OLD BUSINESS Commissioner Green I ndi ca.te_. the current number- of members l i =.ted for each Fire Board Committee constitutes a. quorum , which would be in violation of the State Open Meetings Act if agendas of the meetings were not posted in a. reasonable amount of time prior to the meetings . A discussion followed . It tja.-=• decided that the current committees would remain an. set up . Comm i =sloner Zemer moved that agenda.s for all Committee meetings be posted in accordance with the Open Meetings Act . The motion was supported by Commissioner'Steinhauer . Thu motion was approved una.nlmou= l '. . Commissioner Green indicated this should be rioted in the administrative rules . NEW BUSINESS None . COMMAND REPORTS Assistant Chief Pung reviewed the Alarm Comparison Report and Fire Preuent i on Report . A_.=-t . Chief Pung reports that he and Acting Chief Hopkins meet with other staff department heads regarding an immunization proposal and to get the program Into use . ,Toe DeFors has complied an excellent proposal for this issue that h _ = been presented t r the e Mayor o r and d i t w _ discussed at some 1 ength a.t yesterday"._ meeting . A discussion followed . Driving training has been an ongoing Issue . A proposal is in the Budget D i rec for " s hands , which was put together b:.• t1.a.rt.,• Ilnderh i 1 1 who i •_ aff i 1 i a.ted wi th the M . S.U. Driving School as well as the Lansing Pot i ce Department . 1t .,li 11 be a. defen_.ive , t.a.,_tica.l driving program . The extent of the program wi 1 1 depend on the amount of funds available . f-isst . Ch I of Pung states he has received some favorable comment'- on the new quad that has been in service for- about two weeks. The Department has been able to staff it with adequate people . The unit is responding to i all fire alarms in the Ci tY . A discussion fol l awed . Commissioner Steinhauer asked questions regarding the February Sick Leave Report where it specifies two employees were exposed to A . I . D.S. The Commissioner wondered if there was a routine incidence report f i t ed regarding this contact . Asst. Chief F'ung replied there was nothing unusual about this particular incident other than both employees were told prior to transporting the patient about_ the A . I . D . S . condition . The necessary items for s.a.fet_x precautions are available for the employees. Incidence report forms are f i 1 ed as a. result of this contact . Contact with H . I . D. S . patients is rare a.t the print . Asst . Chief F'ung _.aid the emplcr,:-ees general 1 •y f i nd out about. exposure after the fact . A discussion followed . GENERAL ORDER Chairman Lewis gave peop 1 e in the audience an opportun i t-v to make comments regarding the mee t i nu or on other- top i cs Doug Simons. asked Asst. Chief F'ung where the favorable feedback: about the new Squad was coming from . Asst . Chief Pung said the feedback: was received informally from Fi ref i ghtern , a Deputy i=h i of , Engi neersq and t4"lo Captains•. A few negative comments had been received as well as positive . Joe De Fors asked if it would be possible for the people in the audience to receive the a.gend-a and ether- packet information that the Board members, have at the meetings. A di =cussion followed. It was moved by C mm ! =si oner Sh,ea.thelm and supported by Commissioner Green that a. notebook: containing one cop;- of the agenda items be kept in Office #4 at the tlo. I Fire Station for a.n.yone who wishes to review information prior to each Board meeting. The motion passed unanimously. Commissioner Shea. she l m asked if there vi•a.s •a.r, item that needed to be acted on from the February meeting since a quorum was not present . The Chairman stated there were not any items that needed any action . Commissioner Steinhauer Stated that as a non Fire Board Commissioner he had received some ca.l l s regarding fire apparatus. A discussion followed. Doug Simons asked at what point v�ou l d the Platform be manned . Asst . Chief F'ung stated that tjhen the da.i I x manpower is down to 56 people , the Platform has not been manned . A discussion followed , Commissioner Green welcomed Gordan Steinhauer to the Lansing Fire Board. Commissioner Green spoke about his conversations With the Department of Civil Service regarding their assistance to the Fire Board regarding the Fire Chief interviewing process . A number of FrocesseE have been _e t up f r several local jurisdictions as well as the Cit.,: of Lansing and that information is available . Comm i ss i oner Lynch stated that this was something the Beard needed to start dealing with right away . Commissioner Lynch askedCommissioner green what had to be done to acquire th I - information . Commissioner Careen •sa. i d he intended to prov I de the Department of Cj v i l Service with the posting a start hoping - mechanism _ _ F ng� •=. could be devised that would be useful for the Ch j of j n ter i ew_. . Commissioner Lynch recommends that the Personnel Committee meet: in the near future to prepare for the interviews and review what i s available from the State . Commissioner Zemer- asked what the Mayor had in mind when he stated he wouI d a.i d i n the process . Jo F1 a.her•ty assumes that the Mayor is offering assistance of the City Attorney and the Personnel Department . Commissioner Green wi11 get a. package put together for the Personnel Committee to review. Tom Shaver asked if the Fire Chief position wa.s posted outside the City . Chairman Lewisthought that it would be . Ms. Flaherty said it had been advertised i n The La.n_ i ng State Journal and the Mi ch j ga.n Mun i c i pal League Q magazine distributed throughout Michigan ) . The Bc,a.r• d e c re ta.ry , t-1r = . Emerson , asked each Commissioner to review the information pertaining to the Commissioners' addresses and telephone numbers . Business card_ wi 1 l be printed in the near future and distributed to the Commissioners and f ire stations . Commissioner Steinhauer stated fie might to moving to I_ ik n ta_�; he main hospital In a. couple of weeks, I:':Ihli_h would change his office telephone number . C:hai rma.nr- Lewis asked Commissioner Steinhauer to review the I_•omml ttee Assignments. If there are some that he would rather be on , Chairman Lewis woulde like k: to have his input . Tom Shaver and Doug Simons i nv I ted the C: �mm I = I i oner_. to come to 1 the Stations to meet the Department's personnel and to exchange information . Chairman Lewis thanked them for the I nv I ta.t j on and said at the February meeting the Board discussed having Board meetings at various stations tc t qi Ve Pie rsc,nne l eXP,C,SUr'e to the mee t l rigs C h a i r-m-9.n Lek,,ii s a. 1 so encouraged the members to v i Si t the =•ta.t l on . The next regularly scheduled session of the Lansing Fire Board will be Thursday , Apr i 1 14 , 1988 , at : _+0 p .m . The meeting vii11 take place at the La.n= inq Fire Department , No . 1 Statlon , 120 East Shiawassee , Lansing , Michigan , in the Board Room . The March 10 , 14'S8 , meeting of the Lam i ng K r'e Board adjourned at :25 p .m . Dianna. L . Emerson , Fire Board Secreta.r.. X tl > 3 xJ H n �i cf) x C H on H CO CO O d LANSING FIRE BOARD OFFICIAL PROCEEDINGS - APRIL 14 1988 The Lansing Fire Board met in regular session at the No. 1 Fire Station , 120 East Shiawassee , Lansing, Michigan , on Thursday, April 14, 1988, and the meeting was called to order by the Chairman , John Lewis, Jr . , at 7:30 p .m. ROLL CALL Present: Commissioners Charles Green , John Lewis, . Jr. , Lance Lynch , Eva Medrano, Russell Sheathelm, Gordon Steinhauer , Rudy Wilson , and Max Zemer .- ( 8 Members) . Also attending this meeting were : Acting Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence Pung, Board Secretary Dianna Emerson , Jo Flaherty, Melvin McWilliams, Lisa Emerson , Sam Colegrove , Henderson Bodiford, Les Hunter , Andy Jackson , Marvin Heimker , William Karnes, Joe DeFors, and a representative from The Lansing State Journal . REVIEW OF MINUTES m The March 10 , 1988, Official Proceedings of the Lansing Fire Board were approved as written . CHAIRMAN'S REPORT Chairman Lewis thanked the members of the Fire Board for their support during the past year . COMMITTEE REPORTS Commissioner Sheathelm, Finance Committee , Chairman , provided the March expenditure report totalling $633,482.29. The payrolls for periods ending 3/12 and 3/26 totalled $5960331 . 52 . Miscellaneous expenditures totalled $37, 150 .77. There were no Planning or E.M.S. reports. Commissioner Wilson , Chairman of the Personnel Committee , Provided the Personnel Report . On April 4, 1988, Fran Mastrovito transferred from the Lansing Police Department - 9-1-1 Dis.patch to the Lansing Fire Dispatch Division . Commissioner Wilson indicated there are two candidates for the Fire Chief position . i Commissioner Green , member of the Personnel Committee , reported he had been working on the development of the questions for the Fire Chief interviews. A discussion followed on the process for the Chief interviews. It was decided that a special meeting would be held on Monday, April 18, 1988, to review the material and interview process in. deta.i l . Commissioner Zemer, BuiTdings- & Equipment Committee Chairman , stated Squad #3 has been removed from service and it will be sold. in the near future. A discussion followed. Commissioner Green , Chairman of the Policy & Procedures Committee , reported that the Fire Board's Rules and Procedures are one—half done and they should be completed soon . COMMAND REPORTS - Acting Chief Hopkins provided the Alarm Comparison Report and Fire Prevention's March report. The Bureau had nine call back and five overtime situations during the month . There were three court cases, one match program, one warrant, and three probate petitions. Acting Chief Hopkins reported that two crews were commended for their recent f i refighting efforts . See the attached letters written to Captain . Meredith , Engineer Gurecki , Fi ref i ghter Stewart and the Crew at Station #5; and to the #10 Engine crew consisting of Lieutenant Bissell , Engineer Droste , and Firefighter/Paramedic Pulver . Acting Chief Hopkins provided an activities update and introduced some members of the Fire Department who have been active participants in various programs. Sam Colegrove reported on the Department's Barrier Protection Program, which - includes a cleaning program for sanitizing the Department's equipment. Henderson Bodiford, a member of the Standard Operating Procedures Program, reported on the groups activities since its development in December 1987. The group is three—quarters of the way to completing the S.O.P. written material. Michael Helium has devoted personal time placing the reference material on the computer . Acting Chief Hopkins hopes the rough draft will be completed in early June . He believes the Board members wiT1 benefit from the S.O.P. and he hopes they will take a more active role in the Department's functions.. f _ I Fire Inspector and Hazardous Materials Coordinator Les Hunter provided extensive written reports regarding the Firefighters Right to Know Update and the LEPC Update . Commissioner Steinhauer asked several questions and Mr . Hunter stated he would forward more detailed information to him. Acting Chief Hopkins said both of these projects have turned- into very large , time consuming jobs. Les Hunter and Ja Flaherty, the Chairperson of the Mayor's Committee , are to be commended for the. success of these important 'projects. Hopkins reports the' Mayor has earmarked $30 ,000 for the Hazardous Materials Program in Fiscal Year 1988/1989. Acting Chief Hopkins reports that two of the new firefighter recruits have been assigned to shifts as Paramedics. The E.M.S. Instructor/Coordinator , Lt . Jones, has been ill , so further E.M.S. training for the remaining recruits i s at a temporary standstill . Acting Chief Hopkins reports that contract negiotations will being in the next week or so with the Union . Acting Chief Hopkins . reported on the inadequacies of the new Manpower Squad and the negative comments received from Department personnel . Assistant Chief Pung responded to those comments and explained- the intent for the equipment . Assistant Chief Pung reported .the new Tele—Squirt was on line . Also the recent bid opening for a new pumper indicates the apparatus will cost $161 ,000 from Seagraves. GENERAL ORDER Sam Colegrove spoke about the "Super" Squad on its affects on the E.M.S. service . Joe DeFors spoke about vacinations for hepatitis. Commissioner Lynch asked to be excused from the May meeting. Jo Flaherty said she had attended a Barrier Protection session .. She was very impressed with the quality of the material presented; it was very informative . Commissioner Medrano expressed her appreciation for the presentations made by Henderson Bodiford, Sam Colegrove , and Les Hunter . F The next regularly scheduled session of the Lansing Fire Board will be Thursday, May 12, 1988, at 7:30 p .m. The meeting will take place at the Lansing Fire Department , No. 1 Station , 120 East Shiawassee , Lansing , Michigan , in the Board Room. The April 14, 1988, meeting of the Lansing Fire Board adjourned at 9:02 p .m. Dianna L. Emerson , Fire Board Secretary s . �.� """"' s► LANSING FIRE DEPARTMENT ♦ ti'j► IICII 120 East Shiawassee v +Yi Lansing,Michigan 48933 * — _cl * (517)483-4563 �C"163 March 24 , 1988 Dear: Captain Meredith, Engineer Gurecki, Firefighter Stewart and Station #5 Crew It is always a hard thing to accept when anyone loses their life in an abrupt and tragic way such as a fire. We as firefighters recognize this and deal with that terrible thought every day. When we are poised and ready to go at the sound of the tones our every effort and thoughts are to help someone in need. Surely these thoughts are shared by all professional fire- fighters. You and Station #5 crew should be proud of your- selves though your efforts seemed unsucessful the day you so courageously attempted entry to the burning bedroom of young Carlton Merchant. You managed a rescue in remarkable time and if this baby had any chance, you provided it for him. I want to share with you your sadness , but more importantly I want to thank you and commend you for your efforts. God Bless You and all those you represent. I am very proud of all of you. Si�nc�erely, Samuel R. Hopkins, Acting Fire Chief SRH:rm cc: File "Equal Opportunity Employer" L!4,�, LANSING FIRE DEPARTMENT 120 East Shiawassee Lansing,Michigan 48933 * * (517)483-4563 �CWIGp April 12 , 1988 l t , l3%'s s eM l Dear: Firefighter Lynn Pulver It has come to my attention that in the routine of your duty you as a unit exercised and displayed firefighting technique and priorities that was only matched by what you accomplished, saving of a life. It goes without saying that car fires are routine, nothing to get excited about, and in many cases we as firefighters check for many things after the fire is out. But not you, if it was not for your alert action and not succumbing to the "candle moth syndrome" (see the fire and attack) this victim would have undoubtedly succumbed to the smoke and fire. I commend you and I ' m very proud of all of you. It gives me great pride to associate with professionals such as you. Respectfully, Samuel R. Hopkins , Acting Fire Chief Ref: Letter from D.C. Spitzley (dated 3/30/88) Fire Report #2389 Ambulance Report for Robert Benner cc: File "Equal Opportunity Employer" Fire 1 CITY of LANSING INTEROFFICE COMMUNICATION TO: Acting Fire Chief Samuel R. Hopkins DATE: FROM: Deputy Chief David A. Spitzley �• }-1 ' Lansing Fire Department SUBJECT: Incident #2389 On Sunday, March 13 , 1988 at 0346 hours , #10 Engine crew consisting of Lieutenant James Bissell , Engineer Joseph Droste, and Firefighter/Paramedic Lynn Pulver responded to a vehicle fire in parking lot at 3615 S. Logan Street. On arrival they found the engine compartment fully involved in flames. A hi-pressure line was used to attack the fire. Lieutenant Bissell gained access to the heavy smoke and heat filled passenger compartment. Inside he found 30 year old Robert Banner, slumped over on the front seat, unconscious. The victim was removed from the vehicle and medical treatment was administered by Paramedic Pulver . Ambulance #44 with Firefighters Bruce Freeman and Ron Finley arrived to aid and transport the victim to the hospital . The victim received first and second degree burns to his upper leg and thigh, and smoke inhalation. I believe the quick action taken by fire personnel responding to this incident helped save the life of Robert Benner. DAS: rm LANSING FIRE BOARD SPECIAL SESSION — APRIL 18, 1988 The Lansing Fire Board met in special session at the No. 1 Fire Station , 120 East Shiawassee , Lansing , Michigan , on Monday, April 18, 1988, and the meeting was called to order by the Chairman ,. John Lewis, Jr . , at 7:30 p .m. The purpose of the meeting is to review the materials and process for . interviewing the Fire Chief candidates by the Board members. The following people were present : Commissioners Sheathelm, Lynch , Steinhauer , Zemer , Medrano, Wilson , Green , and Lewis; Dianna Emerson , Melvin McWilliams, and Peter Sleeph from The Lansing State Journal . At 7:40 p .m . Commissioner Lynch made a motion for the Fire Board to go into Executive Session for the purpose of reviewing the interview questions for the position of Fire Chief . The motion was supported by Commissioners Medrano and Sheathelm. The motion passed unanimously . The representative from The Lansing State Journal left the Board room. Commissioner Wilson had indicated he would arrive late at the meeting. He arrived at 8:23 p .m. At 9:43 p .m . Commissioner Wilson moved that the Board return to open session . The motion was supported by Commissioner Lynch and it passed unanimously. Commissioner Lynch moved that the Fire Board accept the questions as developed by Commissioner Green for use at the interviews of the Fire Chief candidates. The motion was supported by Commissioner Wilson and Commissioner Medrano. The motion passed unanimously . Commissioner Lynch moved that members from the Fire Board meet with representatives from the Personnel Department , Legal Department , and the Mayor's Office for the purpose of presenting the material and the process that would be used in the Fire Chief interviews. The motion was supported by Commissioner Zemer . A discussion followed . The motion passed unanimously. Commissioner Lynch moved that the interviews for the Fire Chief candidates be held on Thursday, May 59 1988, in the Fire Department Board Room at the No. 1 Fire Station . A preliminary meeting will be held at 4:30 p .m . The firs t interview will be held at 5 :00 p .m . and the second interview will take place at 7: 00 p .m. The motion was amended by Commissioner Wilson : The interviews will not exceed 1 1/2 hours per candidate . The motion was supported by Commissioner Zemer as amended and it passed unanimously . Commissioner Lynch moved that the Board not tape the interview sessions . The motion was supported by Commissioner Sheathelm and it passed unanimously. It was determined that the two candidates would draw lots to determine the order of the interviews. Commissioner Lewis will personally contact the candidates and explain the procedures to them.. . Commissioner Lynch requested that a written summary of -the = in-terviews -be received prior to the May 12th Fire Board meeting. The Board- wi 1 l vote on the selection for Fire Chief at the May 12th meeting. The meeting adjourned at 10 : 1.6 p .m. o•C�.��vXQ� Dianna L. Emerson , Fire Board Secretary r i i LANSING FIRE BOARD OFFICIAL PROCEEDINGS OF MAY SPECIAL SESSION The Lansing Fire Board met in special session at the No. i Fire Station , Fire Board Room, 120 East Shiawassee , Lansing, Michigan ,. on Thursday, May 5, 1988, and the meeting was called to order by the Chairman , John Lewis, Jr . , at 4:33 p .m. for the purpose of conducting Fire Chief interviews. ROLL CALL: Commiss-ioners Charles Green , John Lewis, Lance Lynch , Eva Medrano, Russell Sheathelm, Rudy Wilson , Max Zemer , and Gordon Steinhauer — (8 Members Present) . Also present : Fire Board Secretary Dianna Emerson , Attorney Melvin McWilliams, Mayor Terry McKane , Jo Ellen Flaherty, Captain Pleshek , Lt . Larry Hufnagel , Bill Besley, Randy Game] , Mike Christensen , Tom VasiIion , Mike Jones, Engineer Ness, Bernard Robke , Acting Lt . Sharp , Sam Colegrove , Henderson Bodiford, Fire Marshal O'Brien , Lt . Paul Hufnagel , Mark Holliday, Lt. Jackson , Sue Pung, Deanna Hopkins, Claude Thomas, Orlando Brown , Les Hunter , Mr . McConnell , several citizens representing the community , and representatives from the news media: The Lansing State Journal , Channel 10 News, and WLNS 6 TV . Chairman Lewis stated the purpose for the preliminary portion of this evening's ' meeting was to review any last minute questions concerning the interview process. Al ] Fire Commissioners will participate in asking the interview questions. Commissioner Green had a written document explaining the interview process that will be read to each candidate . Commissioner Green will provide a written summary of the interviews before the regular Fire Board meeting scheduled on.'May 12, 19885 to each Fire Board Commissioner . Commissioner Steinhauer asked the Board members if any of them had a conflict of interest and if they could conduct the interviews without bias. Commissioner Green announced that he had a letter to submit as part of the minutes, which he has placed on file with the City Clerk's Office . (See attachment . ) The letter deals with a question asked of him at the April 18, 1988, special session of the Fire Board regarding potential conflict of interest . Commissioner Steinhauer said his statement was not directed at Commissioner Green . He asked that each Board member be polled to see if there is a conflict of interest . The Secretary , Mrs. Emerson , conducted a roll call poll per Commissioner Steinhauer's request . ` Commissioner Green --- No Conflict Commissioner Lewis --- No Conflict Commissioner Lynch --- No Conflict Commissioner Medrano - No Conflict Commissioner Sheathelm - No- Conflict Comm i.ss i on er W i T son - Na-_ Con+1 i c t- Commissioner Zemer --- No Conflict `Commissioner Steinhauer - No Conflict Commissioner Green presented and discussed the evaluation forms to be used, during the interviews. A discussion followed. Chairman Lewis asked the spectators to be quiet during the interviews. a to Commissioner Steinhauer also asked the wnterdference to reasonable during the interviews with little the candidates during their interviews. At 5:00 p .m. Chairman Lewis announced that the first interview would begin . Lawrence Pung s is he ton ofrst Fire andidate Ch i e+. that wi1T be interviewed for the pthe Chairman Lewis stated the Board was not taping interviews. Commissioner -Green explained the interview Chief Pung. Asst . Chief Pung asked if it process to Asst . would be possible to obtain a copy °+G the reensummary statedw written by Commissioner Green . Commissioner forward a copy to him. Asst. Chief Pung asked who formulate stated the uestions or he hadbeen the interview. Commissioner Green responsible for the development of all the questions that Commissioner Green said would- be asked of each candidate . he had selected some of the prior questions asked by Mayor McKane at the first . interviews. Other questions were available from reference materials at the State's Civil Service Department where he currently works and other area agencies. ung The first interview' concluded at 6:08 p.m. Asst . Chief asked what the Fire Board's recommendation for Fire Chief ef Commissioner Green replied it would be would be based upon . based on the interviews. There was a brief break between interviews beginning at 6: 10 p .m. The interview for the second candidate , Sam Hopkins, began at 6:30 p .m. Commissioner Green explained the interview process. The interview concluded at 7:22 p .m. Commissioner Steinhauer asked that a letter be forwarded to each candidate thanking them being interviewed , especially under such unusual circumstances with the media and audience present . Commissioner Steinhauer initiated a discussion regarding the Fire Board' s report to the Mayor regarding the interviews. He asked if the Board would recommend a single candidate . Comm i ssi oner Lynch recommended hoi ce ballot for be eFi rec s i efy each Board member indicating their c McWir. l iams from the City Attorney's Office stated that would not be possible under the Open Meetings Act.. A roll call vote would be necessary. Commissioner Lynch stated he wants the Board to show its action and recommendation as a collective body. He wants a concensus of opinion . The Commissioner Zemer discussed the Mayordifferent not followoptions. the Fire Statement was made that Board's recommendation anyway. Commissioner Green said the Board's primary concern should be that when the entire process is over - the Board needs to be in the position to support the Fire Department Administration . Commissioner Steinhauer moved that the Fire Board not forward to Mayor McKane a spee�V i ws recommendation be forwfarded too the but allow a summary of the int Mayor as a reference point as aecdombb i nCommissioner observation i onerl oGreenhA Board. The .motion was support Y d'.i scussi.on followed. Commissioner Lynch quoted from CIty Charter the It says the Board shall about the selection for Fire- Chief . recommend a candidate to the Mayor . Commissioner Steinhauer's motion puts the ent.ire responsibility on the Mayor without the Board's input . Commissioner Green stated the' Board members needed to avoid personal feelings. Commissioner Zemer stated tfa� ranking send sending thecandidates Mayor. both not a' good thing. He is in o names as qualified' candidates. A vote was taken .as Commissioner Steinhauer's motion . The motion carried with seven (7) ayes and one ( 1 ) nay. The meeting adjourned at 8:32 p .m. O7 Dianna L. Emerson , May 5, 1988 Mr. John Lewis, Jr. , Chairman Lansing Fire Board Dear Mr. Lewis: regarding a potential b Commissioner Lance Lynch, An inquiry was made recently, Y Allegations have a relative of Sam Hopkins' wife. Mr. Lynch' s conflict of interest in the Fire Chief selection process. Al eg interest. apparently been made that I am question was whether or not that would constitute a conflict of f interest. Administration Code addresses ee°shalltmake or participate Chapter 290 of the City art, "No officer or employ ee knowing Section 290.05a states in p acity as an officer or employ in making a decision in his or her cap pe, a member of the officer that the decision will provide such officer or employ It or a business with which the officer or empl11 oyee or employees immediate family participates in making is associated, a financial benefit of more than makesmoripus nature which places or may place him or her in a further states that "an officer or employee a decision under this subsection, and to mental conflict of interest, shall deliver a written statement to the gover - potent of which such officer or employee is a member or employee, mental body disclosing the potential conflict of in and pe or articipate the City Clerk, why, despite the potential conflict he or she was theppublickinterest." Y+ objectively in making the decision fairly, I In accordan ce with the provisions of this chapter of that itmbelenteredn into ethe am delivering this letter to the held onire ard May 5, 1988. I have delivered a copy official minutes of this meeting eting' s Office. of this letter to the City related to Sam related to Sam Hopkins. I am not directly I am not in any way Hopkins' wife. Hopkins' wife. My wife is a cousin to Sam defines "Immediate Family." It states that "Immediate Family" a spouse of an individual, or an individual Section 290.02(i) dependant under the means a child of an individual, spouse as a der stepbrothers, that individual °r larentsUaparents-in-law, stepparents, claimed by or the p Internal Revenue Code, or stepsisters of an individual. of the Administration Code that I believe that it is clearly shown by a reading Attorney concurs with no conflict of interest exists. The Office of the City that conclusion. public I also want to state that Iearse bMynpostion with In addition to these facts, twe all state classified employee of the State of Michigan in foremonitoringty Y Rules and Procedures. the state carries the responsibility monitoring coring of all written examinations, and appointments for complianceheish Civil Service Commission situations,I am also responsible for t ent preference in reduction-in-force s application of employment lication of Civil Service Commission Rules and ensuring-the equitable app Procedures in the selection processes. Mr. John Lewis, Jr. Page 2 May 5, 1988 I am also a member of the Oral Appraisal Board for State Executives and Professional Managers and Administrators examinations. These responsibilities carry a significant requirement oten bedfair and objective, and to possess a high degree of integrity. and arbitration cases in ° expert witness in court cases, grievbe an ance hearings, ission Rules and Procedures the matter of application of Civil Service Comm regarding selection processes. maintained a reputation for the highest level of career, I have, throughout my erformance of my duties. I took an oath when I integrity and honesty in the p accepted the appointment to the Fire Board to carry out the respoIsbelieveethat a- Commissioner in the best interest of the lCitizens Lansing. ideals of honesty my record, thus far, will verify that I apply ition that I apply to my position with the State of and integrity to this pos Michigan. by my oath to conduct myself in this position in the I shall continue to abide public interest. Sincerely, n Charles Green, Jr. cc: Rita Bauman, City Clerk LANSING FIRE BOARD OFFICIAL PROCEEDINGS - MAY 12, 1988 The Lansing Fire Board met in regular session at the No. 1 Fire Station, 120 East Shiawassee, Lansing, Michigan, on Thursday, May 12, 1988. The meeting was called to order by the Chairman, John Lewis, Jr. at 7:30 p.m. ROLL CALL Present: Commissioners Charles Green, John Lewis, Jr. , Lance Lynch, Eva Medrano, Russell Sheathelm, Gordon Steinhauer, Rudy Wilson, and Max Zemer - (8 Members) . Also in attendance were: Acting Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence Pung, Acting Board Secretary Dixie Gilmore, Jo Flaherty, Melvin McWilliams, Paul Hufnagel, Sam Colegrove, Doug Simons, several fire fighter personnel and representatives of the news media. REVIEW OF MINUTES The April 14, 1988 Official Proceedings of the Lansing Fire Board were approved as submitted. REVIEW OF COMMUNICATIONS Read into the minutes were two communications addressed to Acting Chief Sam Hopkins and Assistant Chief Larry Pung from Chairman Lewis. The letters expressed appreciation for their participation in the interviewing process. COMMITTEE REPORTS Commissioner Sheathelm, Finance Committee Chairman provided the April expenditure report totalling $645,941.55. The payrolls for periods ending 4/9 and 4/23 totalled $625,548.56. Miscellaneous expenditures totalled $20,392.99. Commissioner Medrano, E.M.S. Committee Chairperson submitted the E.M.S. report. There are currently 35 EMT's, 30 paramedics and 1 EMT specialist actively riding ambulance. There are an additional 9 EMS licensed personnel not riding ambulance. She continued that final arrangements had been made with the Emergency Room Residency program to provide ongoing education to paramedics. Addi- tionally, Tri-County EMS is reorganizing composition of their Board in order to gain State approval as a licensed medical control authority. Reorganization must be accomplished prior to l/1/89 to avoid discontinuance of paramedic-level care at LFD. There were no Planning, Personnel, Building Equipment or Policy & Procedure reports. OLD BUSINESS Chairman Lewis asked the commissioners if there were any additions or deletions to the interviewing composite to be forwarded to the Mayor. None were noted, so Chairman Lewis entertained a motion to accept the composite. It was moved by Commissioner Steinhauer and supported by Commissioner Wilson to do so. Commissioner Lynch asked for a discussion prior to the vote and said that inasmuch as he did not agree with the interviews being the sole criteria for the Board's recommendation to the Mayor, he indicated he would vote "no" on the motion. Chairman Lewis called for a roll call vote: 'Commissioner Green - yea Commissioner Lewis - yea Commissioner Lynch - nay Commissioner Medrano - yea Commissioner Sheathelm - yea Commissioner Wilson - yea Commissioner Zemer - yea Commissioner Steinhauer - yea Chairman Lewis distributed the signature page from the cover letter to accompany the composite to the Mayor's office. Commissioner Green suggested that the cover letter be read, but. Chairman Lewis took exception since the Mayor had not yet been given the opportunity to see the letter. Chairman Lewis invited comments by the other commissioners on this point. Commissioner Zemer said that although nothing sensitive had been included in the letter, he supported the Chairman's decision. Commissioner Green also said nothing controversial appeared in the letter and Commissioner Medrano re- iterated Chairman Lewis' view that as a matter of courtesy the letter should not be read. Commissioner Steinhauer echoed the same sentiment. That agreed, Chairman Lewis indicated that each of the commissioners should have a copy of the signature page for their records. Commissioner Green suggested the report be given to the Mayor's representative, Jo Flaherty. Ms. Flaherty agreed to forward the material. COMMAND REPORTS Acting Chief Hopkins provided the Alarm Comparison Report and made note of the April 5, 1988 fatality. The Bureau had six call backs and one overtime situation. There were also one court case, one match program, one warrant and two probate petitions. He also reported that "power phone" training had been completed for EMS dispatchers. Assistant Chief Pung reported that physical fitness and blood testing would begin in two to three weeks. He also made note of the upcoming memorial service at Mt. Hope Cemetery and invited the Fire Board to attend. GENERAL ORDER Sam Colegrove noted that Commissioner Lynch had been reported as saying that the Board had made its decision for a new fire chief yet news reports indicated no such decision had been reached. He questioned why Commissioner Lynch's mind had been made up and if he wished to respond. Commissioner Lynch declined comment. Chairman Lewis noted Commissioner Lynch's refusal and added that the Chair would also withhold comment. Lt. Paul Hufnagel thanked Chairman Lewis for his attendance at the May 9, 1988 City Council meeting and his comments relative to the Hepatitis B vaccinnations which are in jeopardy due to the proposed 12% budget cuts slated for the Fire Department. Lt. Hufnagel said Commissioner Lewis' comments to put the 12% back into the budget were appreciated. Commissioner Medrano expressed her relief at seeing the interviewing process brought. to completion. She made note of the excellent candidates, wished the new chief the best, and pledged the Board's support.. She further noted that although she understood the public's anger over the selection process, the Board members are also individuals entitled to expression of their opinions. She said the personal attacks over the past weeks had not been appreciated and that in the future such issues should be addressed at private meetings. Commissioner Sheathelm acknowledged mistakes had been made all around but echoed Commissioner Medrano's sentiments. Commissioner Lynch stated that regardless of his personal choice for fire chief, he pledged 100% support. Commissioner Wilson noted two of the commissioner's pictures in the meeting room had been upended and voiced his upset over the action. He stated that the Board members deserve greater consider- ation. Acting Chief Hopkins concurred. Commissioner Steinhauer thanked Commissioner Lynch for choosing not to comment on the earlier issue of the selection process and further expressed appreciation for his comments in support of the new fire chief. Commissioner Green offered no comment. Commissioner Zemer expressed his appreciation for the efforts extended by the paramedic unit responding to the electrocution incident involving a Board of Water & Light employee on May 12. He said although their efforts had been unsuccessful, they were nonetheless appreciated. Lt. Hufnagel apologized on behalf of the f iref ight.ers for wrongdoing, if any, relative to the commissioners' pictures. Acting Chief Hopkins thanked Lt. Hufnagel and said he would take steps to rectify the wrongdoing if firefighters were involved. Chairman Lewis in his closing remarks stated that he is also glad the Board's selection process had reached completion. He added that the Board would work cooperatively with the administration and City Hall to assist in maintaining one of the finest fire departments in the country. He also expressed that disagreement is a healthy factor in any process and individuals should not be subject to attack for holding different views. He added that the addition of .two new commissioners will serve to enhance the fire board. He requested that the firefighters give the Fire Board the same type of support they would like in return. Doug Simons extended an invitation to the Board members to visit the stations and commented that their understanding of the department on the blue collar level is crucial to providing informed decisions. I—' L Chairman Lewis entertained a motion to adjourn which was so moved NJ by Commissioner Wilson and supported by Commissioner Medrano. Time of adjournment was 8:07 p.m. 0h CO b l C Dixie L. Gilmore Acting For: Dianna L. Emerson Fire Board Secretary LANSING FIRE BOARD OFFICIAL PROCEEDINGS - JUNE 9. 1988 The Lansing Fire Board met in regular session at the No . 1 Fire Station , 120 East Shia.wa. see , Lansing, Michi ani Dn . Thursday, Tune 9, 1988 , and the meeting was called to b .. the Chairman , John Lewis , Jr . , at , . 0 p .m ROLL CALL Present : Commissioners Charles Green , John "Lewinji Jr . , Lance Lynch , Eva Medrano , Russell Shea.thelaq Gordon Steinhauer , and Max temer - 7 Members) . Excused: Commissioner Rudy Wilson The Secretary stated a quorum was present . Also attending this meeting were : Fire Chief Sam Hop-k: ins ;= Ass sta.nt Fi re Ch i of Lawrence Pung , Board Secretary D! Inns Emerson , Jo Flaherty, Melvin McWi 1 1 i ams, and Sam. Coi egr•ovQ REVIEW OF MINUTES - A motion was made by Comm ssioner Sheathelm to a.ppro + he May 12, 1988, proceedings of the Lansing Fire Board as 1 written as there were no additions or correct ion• _The mot i on taus supported by Comm ssi one Green and it passed unanimously. _ COMMUNICATIONS Letter of appreciation dated April 12, 1988, from Mrs , Steve Lath and fami l Y. They apprec i ated the excel l ent_ care Mr=_- Lath received at Denny' s Restaurant on South Cedar- on March 28. Personnel involved were : Tim James , Tom Cochran , and J. Moreno. Letter of tha.nks'' dated April 15, 1988, from Fire Department Administrative Assistant Rodger LaLonde to Commissioner Russell Sheathetm regarding flag pole area in front of the #1 Fire Station where the fuel tank was removed one year aga. Mr . LaLonde contacted William dripson of the Administrative Services Department , who stated -the situation : - would be taken care of soon . Letter from Patrick Coomes dated May 15 , 1983 , to Bob Burghdoff , Phil Vasil ion , Ray Enright , Carlos Vi 1 1 ega_., Tom _ Roush , and Russell Thocker . The letter states : On 5;'8 68 417 Liberty Street a fire started from a gr i 1 1 on the porch . Within fine minute=. the Lansing Fire Department had arrived and put the fire out . The house was bu i 1 t in 1892 and the damage is estimated at only $400 . Mr . Coomes thanks the crews for putting the fire out .-o quickly and preventing it from spreading to the rest of the house . A letter dated April 279 1988, from Mary Eckart , who fel I and broke her hip at her place of employment. ( 501 Louth Ca.p i tol ) on Apr i 1 5 , 19865 addressed to Mi ke Betcher , Pat Wilson , Max Anguiano , Ronald Jenkins , Tim Salinas . The last paragraph of her letter reads : "These employees, both fire =.nd a.mbu l a.ni_e , should -,_ be - highly. commended. - he I r " =t etcher-=. i de manner „ - was every rit as imp,_rr tan to me as the i r techn I ;a! _,mpe hA -. : V1F ITI.-i questi =in , comforted ml t an trot .. - ' tr.emP1 . _;o oiwi like V me . Please make sure they k r,ow hoi..•i. grnte-ru:l UK f& their case , and encourage them to co t i I- I e t r_+ i _ 666 . I! o " A l etter dated Apr i 1 7i 198% from A s i s-t_a-nt Fire Ch i of Lawrence Puny tc, the yFire Board,- regar d i ng Fire En i neer. Larry Martin who has been a: t i e i ;• involved .as. .'a, of un t eer with the Greater La.n-= i ng - Q i _. i t i ng Nurses . Larry'` a.Ct Iv i t i e=. ranged from errands, a iI a pa-; i ng toi_1 1 E. +or. elderly shut- ins. to tra.n=_�p§r�t i , ye JAY!, td .hosp i ta:l s. in Ann Arbor and De tro-i t . _ i=in Apr i ::} :.. `20 1 q`;`..,- Larry was. recognized by the Vi si t i ng T`•.qr"_es as , Volunteer of , the Year for 1987. In add t.ion , he- was also onminkled for the Tr• i -County volunteer of thy ye,, k_:_t.. Chief- Pung states Hit goes. without . '=..ayin[ that . L-arr i .__i_ontrl.but { on iscer ta. i n 1 y commendabl e and M$ he i .: dejer'-:' i ng of the recognition . ,, A 1 e t ter• from F i ref_i gh ter. A .E.:t1 T.: Chief Hopkins: commending and E .M.T. John Baker) a.nd ' Ehli ne A2 Crew: Lt .. Vasil ion , Engineer Z i of kows.k i , and F:/F: 7McKi n1 Vy) On 4/30/88 these crews responded to a. P. I . acc )-_den-t at the intersection . of North Larch and Libert::. .triW:f. ;Die* .t_ -YPMp3 lr.a.tlons it was necessary to perform ' a. cr i r_othyiii_dc,l6ml.•'_, Khl i ef Hopk i ns also i.,,ir•or_e letters to each . emp.l :`1 ter.. expre•__-ing - hiaw proud he was of the i r a.ct i ons . And ;._ Jeffre;v .Pf r,llbf;_ti,t D .Q. PGY 111 Emergency Medicine Re-_ i der� t`__fr�om. SpArraw Hosp i tal forwardeda. 1 etter commend 1 nab the .. outst.a.ndi ng performance of Paramedics Baker and Bi cker#a.ff A note from Fire Chap-1 a i n Jame=_.-._ S-chal khauser•. expressing appreciation to Marty l,.l.a.de and a.l.l_ the peop 1 e who helped vi i th his new roof . PRESENTATIONS Chairman Lewis announced that Commissioners_ Eva. Medr.e.no and Rudy Wilson would not reappointed to the Lansing Fire Board when their terms expired on June 2;0 1988. Bath Comm issioners were original I a.ppointed _Tula• 1 , 1284 . He presented Commissioner Medr•a.no- wi th _. Certificate of Appreciation . Commissioner Wi 1son`s plaque wi l l be delivered to him . Chairman Lewis expressed his gra.t i tude and best wishes to these two peop 1 e who have been outstanding t.ea.mp 1 a.yer=_. during their four year tenure . Commissioner Medr.a.no stated she had enjoyed her association with the Fire Board. CHAIRMAN'S REPORT Chairman Lewis welcomed Secretary Emerson back after her illness and stated Dixie Gilmore did a fine .jab as Acting Fire Board Secretary . - -'-n Fr i d.ay , June 10, 1988 , Chairman Lewis and Chief Hopkins -- - - V .11 meet with`hl the Mayor to review at the Fire Department' .. Rule! .IId regu Pof i ori._ and the changes that need to be made .. h -E14,um. .. h _ l ° i n Mci: i 1 1 i •y.m wi l I also be present Vt +ii.«. mreTing The Fire Board wi l l have an opportunity to rev I eIl.I of the -changes. COMMITTEE REPORTS - _ .. _Commissioner Sheathelm, Finance Committee , Chairman , -provided the Mai 1988 expenditure report t_ota.l 1 I ng S730 , 362 . The p , r'c 1 is : fDr' p*Ki.ods from n•1:,.y 1 .9SS , to May 21 , 1988, totalfeNT120 ,158. Miscellaneous e . penditure_. totalled ,109 , 40 There yjsjo Planning report . Commissi-oner ,�rarlo r1 E. .�; ,. Committee Chairperson , provided_ ttt _.e hi-gat-! i.g tlhjs from the .E .M" S . May monthly report . The _. BAR BART AT ..-. c-1 j.:.- t,tas completed, on May 20 , 1988. Four --tht,_: CaUr =e and they t;•1i 1 1 ta.H;e the State aA O tTtine, 1` andS in. Kalamazoo. am.acoo. hia-1 t :Holden- wi 1 l - complete the Lansing Community College ParamFd Y Copr je a.nd deliver• the students' graduation speech hG= - =T y-e;TlPDAns.; on : June 10 , - 7 :00 p .m . in the Dart -iudi to[-1 t]m, Tit.I mark the third consecutive year a. .1%rt= hnfi F-1r:e Department paramedic student has been chosen to ._ .. .Id e 1 I.v e r. W ^d d e C_ . L i eu Ana.rt_t_ - ken Jones E .M. S . _ _ - , E .,1. ._ -` part i c i pate& - in a Dispatch Course held at the Fire Depar amen t"=_•-:Tr•a I n I hg Aca.demy on May c and 6 . Chief Hopkins C00rd-i-na.ted this course for L .F . D. and 9-1-1 dispatchers. The course covered 'medical dispatch protocols and telephone instruction procedures. Police Off i cer C:hr i s. Magnus contacted Lt . Jones re iardi nci - pal i c i es. and procedure_- which mutual 1 y affect pol ice and fire . L. P.D, procedures are being reviewed and conversation -- centered on-dispatch and intoxicated patient issues. Commissioner Lynch , Personnel Committee Member , announced the retirement of Captain Dart.!.tyn Sample from the Maintenance Division . Captain Sample has served the Lansing Fire Department far• 26 years wi th the past 151 years as the Maintenance Supervisor . Dar ' s retirement wi 1 1 be effective July 9 1988. Commissioner Lynch made a. motion that the following personnel be promoted as a. result of Captain Hopkins' promotion to Fire Chief pending the release of paperwork by the City Personnel Department_ . The motion was supported b,,, Commissioner Zemer• and Commissioner h•ledrano . The motion c.a.rr• i ed unan i mou•_.1 y . Commissioner Green provided the report ava.i1able from the Policy L_ Procedure Committee . NEW BUSINESS Commissioner to think: about the Chairman Lewis asked each _ upcoming election for Fire Board Officers can July 14th . A discussion followed . - Commissioner- Sheathelm stated he is in favor of three members •_ery i ng on each Board Committee . A discussion fol i c,wed . Commissioner Medr'a.no said the Affirmative Action Committee should meet in the near future . Commissioner Zemer asked who was responsible for securing a. bu i 1 di ng after a. f i re . He then s i ted a. safety concern regarding the 501 Bu i 1 di ng on the 500 block of South Washington . A discussion followed . Commissioner Steinhauer felt the Mayor ' s. Representative , Jo Flaherty, should oommunica.te this problem to the Mayor . COMMAND REPORTS _ - Chief Hopkins spoke about the FY89 budget process and how a. feu,, items v.ier•e not yet final i zed. Appr•ox i mate l y $200 ,000 needs to be cut from the L . F . D. Budget . Commissioner Green - . asked questions regarding the cuts. A discussion followed. _-_ - ' ,e Chief stated that by next_ month he could probably provide -more information to the Fire Board members. Chief Hopkins provided the Alarm Comparison Report for May 1987 vs. 15-2-8. Fire Prevention's May IF88 report reveal there t.�ia.s. one court case , one match program, one t,.iarr'ant , and two probate petitions . Assistant Chief Pung reports the department wide fitness testing has been finalized. The Tele-Squirt is on order and delivery, is• expected in approximately six weeks . Asst . Chief Pung will be going to Wisconsin to inspect . the vehicle . Asst . Chief Pung spoke about his recent two-week training session at the National Fire Academy in Emittsburg, = Maryl and , wh i ch was the second phase of a three year committment . Lansing will again host_ the Michigan Fire Chiefs` Conference on July 10 , 11 , 12, and 13. Apparatus and other equipment wi 1 1 be on display at the Lansing Center . Anyone interested in attending the display can contact Him . Commissioner Steinhauer stated it was an honor for Lansing to host this conference and recommended sending a. letter to the Conference from the Lansing Fire Board. Chairman Lewis asked Commissioner Steinhauer to draft the letter . There was a discussion regarding current manpower and the minimum manning provision . Commissioner Green said he would provide Chief Hopkins with i - '-c'F' !". concerning manpower shortages and its relationship to i 1 1 ne=s.es . GENERAL ORDER Commissioner F said Sheath elm l m .a. fuel tank and pump was removed from the front of the No . 1 Fire Station . The a.re.a, need._ attention , The Commissioner contacted Administrative Assistant Rodger LaLonde and Rodger contacted E; i 1 1 Ji pson with the City' - Administrative oversight Services Department . TheIn=om incompletework : a_ an a.n d i t will be taker, - are of in the near future . ` Jo Flaherty spoke about her recent trip to Chicago for a four day Hazardous Materials School . She also spoke about L . E . F. C . and its activities . The Michigan Association o-F Counties had Lansing speak at its Frankenmu th meeting can June ?. She will be attending other conferences in the near future , such as one in Ka.nsa.s. City and another at Sugar Loaf on Jul ;. 10 , 11 , and 12. On July 14 L . E. F. C. would like to show the Board a. slide presentation . A discussio n on followed. Commissioners Green and Zemer expressed their appreciation to Commissioner Medra.no for her four years of service on the Lansing Fire Board. Asst. Chief Pung stated he had not received a copy of the report that went to Mayor McKane concerning the Fire Chief interviews. Chairman Lewis stated a. copy would be provided. Chief Hopkins thanked the Fire Board members for the part they played in the selection of Fire Chief . He stated he was happy to rece i tie the job. He we l comes the Board' s assistance and expertise . There is a lot Of work to do and he is eager to jump in . He is currently busy with negotiations, the hazardous, material =_. procedure , and the budget . There are critical areas that need attention . The Chief said he wants to be part of the team and he looks forward to working with the Fire Board. Chairman Lewis said the Board would do whatever they could to assist the Fire Administration and Fire Department . The next regularly scheduled session of the Lansing Fire Board will be Thursday, July 14, 1988, at 7: 30 p .m. The meeting will take place at the Lansing Fire Department , No. 1 Station , 120 East Shiawassee , Lansing, Michigan , in the Board Room. The June 9, 19881 meeting of the Lansing Fire Board adjourned at 82: 9 p .m. Dianna L . Emerson , Fire Board Secretary LANSING FIRE BOARD OFFICIAL PROCEEDINGS - JULY i 1, 1988 The Lansing Fire Board met in regular session at the No. 1 Fire Station, 120 East Shiawassee, Lansing, Michigan, on Thursday, July ii, 1988, and the meeting was called to order by the Chairman, John Lewis, Jr., at 7:30 p.m. ROLL CALL Present: Commissioners Charles Green, John Lewis, Jr., Connie Marin, Gordan Steinhauer, and Max Zemer - (5 Members). Excused: Commissioners Ronald Hatcher, Lance Lynch, and Russell Sheathelm - (3 Members) The Secretary stated a quorum was present. Also attending this meeting were: Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence Pung, Board Secretary Dianna Emerson, Jo Flaherty, Melvin McWilliams, Police Captain Jerry Mills, Mayor Terry McKane, Fire Inspector Les Hunter, Acting Emergency Services Director Kathy Forbes, Bob Ceru from the Ingham County Health Dept., Ed Breslin from WJIM, Captain Tom LaViolette, Lt. Larry Hufnagel, Mr. and Mrs. Darwyn Sample, Engineer Joe DeF ors, Mr. and Mrs. Carlton Meredith, Lt. Paul Hufnagel, Acting Deputy Chief Wm. Barnes, Firefighter J. Moreno, Acting Lt. Larry Wahl, and Firefighter David Coddington. ELECTION OF OFFICERS Chairman Lewis announced the election of Officers for the Lansing_ Fire Board would be held for the period July 1988 through June 1989. Chairman Lewis opened the floor for the nominations for Chairman. Commissioner Zemer nominated John Lewis, Jr. for reappoint to the position of Chairman. The nomination was supported by Commissioner Steinhauer. The nomination was supported unanimously. Chairman Lewis opened the floor for nominations for the Vice Chairman position. Commissioner Steinhauer submitted the name of Ma;: Zemer for the position of Vice Chairman. The nomination was supported by Commissioner Green. The nomination was supported unanimously. Chairman Lewis opened the floor for nominations for the position of Secretary. Commissioner Zemer nominated Dianna Emerson for reappoint as Secretary and the nomination was supported by Commissioner Steinhauer. The nomination was approved unanimously. ,,, ra The 1988/89 Officers for the Lansino Fire Board are: �^ John Lewis, Jr. - Chairman �cn Max G. Ze-mer - Vice Chairman co � Dianna Emerson - Secretary n ` � REVIEW OF MINUTES �he minutes �� t�� June �^ i9S8, meeting were appro«*d Es corrected.J�Co�missioner Green for the Board at the June mee��ng. �� S` ' =o". ^^. ._' -- he stated he had no major reportconducting u meeting onthe �ule �n� �e��l ti��sBoo�' Policy & Procedures CommztteewEs COMMUNICATIONS f ciationwritten to Department's Standard Operating The Secretary read aletter of 8opkins �embersof the Commztte* include: ��l�am Procedures Committee from � e� �� ' Florian, #ikp Bellum/ ��� James' �o�er� Wilkins Henderson Bodiford/ Ken Carter, James ' / ar Labioda^ Carlton Meredith, Barry powers, and Jack Sharp. 7h Secretary re�d a letter from former Commissioner Eva Qedrano concerning the fact she e reappointed asCommissioner (copy of letter att�che�}. wasnot On June 28 the Resident Governing Council of Friendship Manor donated 'VUJO to the Department's B.M.S. program, Chief Hopkins forwarded them a letter .. .._'_ for the generous donation. On July 7 the Lansing Fire Board sent a lettertothe membership of the Michigan Fire Chiefs' A sociation, incare of Gino B. Polidori, who is their President. The Bom`d "^p. ==� d their.- s group's decision tohold their 63rd Annua1 onferency i// L=.s^neg. ^ appreciation for the C held in last year and itispossible the 64th Conference willalso 62 end Conference held in �idland be in Lansing. Previously all conferences were , PRESENT kTIONS Chairman Lewis presented retiring Fire Department employees with Certificates of Appreciation. Both re�irees (listed below] agreed that they, would remember theircareers with nothing but good feelings. The Chairman indicated the Department was losing considerable backgrounds with a wealth of experience and knowledge. Deputy Chief Carlton Meredith - Suppression Divi sion Retirement Effective 7/8/88 - 34Years of Service Captain Darwyn Sample - Maintenance Division Retirement Effective 7/9/88 - 26 YearsofService ayor McKane and Mrs Flaherty introduced e community slide program regard�ng the Materials Emergency Planning Council and the Local Emergency Planning Hazaroou� ' -' i t the requirements set forth in SARA tansingiee (LBPC), who are responsible for carr>nngfocn86 Title III" regarding Emergency ---- �und Amendments and Beau�horization Act o z� - /�uper� d the Community Right-to-Know Act of 1986). LBPC members inthe audience were: Planning am i pJ �ills Bd Breslin (\JJIM), Bob Ceru (Inc. Co. Health), �athy Forbes Police Capta n erry i s'Director) and �ir� Inspector Les Bunter. /\ discussion followed �f\ctingBmergency �ervce / the presentation. / for the period of July i988 congratulated the new �ire Board Dfficers appointedp The Mayor congra The Mayor also Commissi �rerMarintothe,Lansing Fire Board. �hrough �une z�o�. _ - ` ' — ` Mrs. 71aherty said an c-.hour t-aining course had been developed for Command Officers by Traininn Captain David Miller. The course is scheduled for Wednesday and Thursday of ne.,t week. Chairman Lewis complimented the LEPC on their successful activities completed to date. CHAIRMAN'S REPORT Chairman Lewis stated two meetings had been held for the purpose of updating the Rules and Rp-aulations for the Department. Commissioner Green hopes this task will be completed by the next Board meeting. Copies will be available for review. COMMITTEE REPORTS There were not any Finance, Planning, and Buildings/Equipment reports for the meeting. Commissioner Green provided the E.M.S. report. The newly graduated Basic EMTs took the State licensure exams (written exam - June 21 and practical exam - June 2,6). Afterwards Jari Pufford, the Executive Director, of SWM Systems, who worked as an evaluator for the practical exam, indicated she was extremely impressed with the EMT skill level and professional attitude demonstrated by the Lansing Fire Department's personnel. Walt Holden graduated from the Advanced EMT (Paramedic) program on June 10 and he was selected to give the Student Response Address to all graduates and guests. The E.M.S. Division has made a request to purchase videoplayers for all stations utilizing donation funds. The request included the purchase of an EMS video magazine, Emergency Medical Update. The American Heat Video magazine would also be shown in the stations. This would reduce travel to the Training Academy and allow better, response coverage directly from the stations. Three paramedics have written letters to be removed from the paramedic ambulance schedule. This will occur on their six-year anniversary date per the Bargaining Agreement. The paramedics are: Brian Davis, Barry Gaukel, and Sam Colegrove. Each of these men are extremely competent paramedics and their services will be truly missed. The Emergency Department at Sparrow Hospital relayed concerns they are having with a Nursing staff shortage. The entire State of Michigan is having a problem is this area. On occasion, Sparrow Hospital has found it necessary to close the emergency department. The Fire Department has been reassured the Dispatch Center will be notified whenever this happens. Chief Hopkins provided a Personnel Report. Engineer Donald Dennany has retired effective July 13, 1988, after 33 years and 6+ months of service to the Lansing Fire Department. On June 9, 1988, a Captain IV position in the Suppression Division (Chief Hopkin's former position) was deleted from the FY09 budget in accordance with the 1.5% overall budget reductions mandated by City Council. A Fire Inspector II position in Fire Prevention was also eliminated. Consequently, these people have been promoted due to the retirement of D/C Carlton Meredith: Lt. Clyde Lickman to Captain, Engineer Jack Sharp to Lieutenant, and Firefighter Tom Roush to Engineer. Captain Vern Foess will be promoted to Deputy Chief. Lieutenant Henry Houchtaling will be promoted to Captain, replacing Captain Dar Sample, who has ,lust retired. f p n , s :'1 be approved tv the Mayor'_. Hiring C•ommitteE before the`:' are i.�._1 Jtu e r_motl_n_ mil i �ftlr:e.iiy Cs^FGe•-teu t0 the Fire E:Ja"u• 1Chief HopVins stated the vacant Assistant Fire Chief position will be posted soon. The IV,aintenan-e III position is on hold at this time. 1 (The Fire Department and Personnel Department are in the process of devEi=ping a hiring pool for new firefighters. he FY ;S F'udget has not been completely settled, more may changes could occur. !Commissioner Zemer made a motion to approve the promotion of Capt. Vern Foess to Deputy 'Chief and Lt. Henry Houghtaling to Captain. The motion was supported by Commissioners Green and Steinhauer. The motion passed unanimously. Commissioner Green reported the Policy and Procedures Committee had been working earnestly on the revisions for the L.F.D. Rules and Regulations. COMMAND REPORTS Chief Hopkins provided reports on the Fire Prevention's callback/overtime activities, court cases, warrants, and probated petitions. Chief Hopkins reported on the Mayor's Committee or AIDS and other communicable diseases. A plan is being worked on so that L.F.D. personnel can go to their own physicians for any testing and medical attention and submit bills to the City for payment. Negotiations are ongoing for a new Union bargaining agreement. Chief Hopkins asked the Commissioners to be more involved in Fire Department activities. He feels the areas of apparatus and planning need more attention. Asst. Chief Pung reported the new Engine #i (Tele-Squirt) has arrived at the Central Garage. It will be there for approximately two weeks and then be sent to the Training Academy for personnel training sessions. No. " Ladder has been sent to Clintonville for refurbishment. This will take approximately 120 to 150 days. Asst. Chief Pung provided a report on the Michigan Fire Chiefs Conference that was concluded this week. Approximately 55 to 60 L.F.D. personnel previewed the apparatus and equipment on display at the Lansing Center's Exhibition Hall. The letter sent by the Board to the Conference was well received. The Conference was a success and they may return to Lansing next year. OLD BUSINESS (Chairman Lewis thanked Chief Hopkins for his participation on the various Committees he was currently involved with. Chairman Lewis expressed his pleasure regarding the appointment of Ronald Hatcher and !Connie Marin to the Lansing Fire Board. 'The Chairman discussed the Board's Standing Committees and appointments that would have Ito be made. This should be finalized at the next Board meeting. HE stressed the Committees ishould be more active in the future. A discussion followed. GENERAL ORDER The Union's President, Lt. Paul Hufnagel, requested that he receive copies of the revisions for the Departmental Rules and Regulations before the final draft. Commissioner Green felt the draft should be available next week. Chairman Lewis thanked Commissioner Steinhauer for drafting the letter to the Michigan Chiefs Conference from the Board. Chairman Lewis welcomed Commissioner Marin to the Fire Board. She stated she was looking forward to serving on the Board. Asst. Chief Fung reported that the former Chief, Mark Holliday, had a mild heart attack on Thursday, July 7 and he was scheduled to be released from Ingham Medical on Friday, July 15. The Chairman asked the Secretary to send a card to Chief Hollliday. The next regularly scheduled session of the Lansing, Fire Board will be Thursday, August 11, at 7:30 p.m. The meeting will take place at the Lansing Fire Department, No. i Station, 12G East Shiawassee, Lansing, Michigan, in the Board Roam. The July 141 19 .C"', meeting of the Lansing Fire Board adjourned at 9:20 p.m. Fianna L. Emerson, —ire Board Secretary LANSING FIRE BOARD JULY 11 , 1988 Re v�:r�d LANSING FIRE BOARD OFFICIAL PROCEEDINGS - JULY 14, 19N ThE Lansing Fi"e Board Fiiet in regular. session at the No. 1 Fire Station, '_=_ S__t Shiawassee, Lansing, Yichioan, on Thursday, July 14, 1988, and the meeting was caned to ordEr to, the Chairman, John Levels, Jr., at 7:90 p.m. ROLL CALL Present: Commissioners Charles green, Jahn: Lewis, Jr., Connie Marin, Gordon Steinhauer, and Max Zemer - (5 Members). Excused: Commissioners Ronald Hatcher, Lance Lynch, and Russell Sheathelm - (3 Members) The Secretary stated a quorum was present. Also attending this meeting were: Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence rung, 3oard Secretary Dianna Emerson, Jo Flaherty, Melvin McWilliams, Police Captain Jerry Mills, Mayor Terry McKane, Fire Inspector Les Hunter, Acting Emergency Services Director i;athy Forbes, Bob Ceru from the Ingham County Health Dept., Ed Breslin from WJIM, Captain Tom LaViolette, Lt. Larry Hufnagel, Mr. and Mrs. Darwyn Sample, Engineer Joe DeFors, Mr. and Mrs. Carlton Meredith, Lt. Paul Hufnagel, Acting Deputy Chief Walter Barnes, Firefighter J. Moreno, Acting Lt. Larry Wahl, and Firefighter Leon Parker. ELECTION OF OFFICERS Chairman Lewis announced the election of Officers for the Lansing Fire Board would be held for the period July 1988 through June 08V Chairman Lewis opened the floor for the nominations for Chairman. Commissioner Zemer nominated John Lewis, Jr. for reappoint to the position of Chairman. The nomination was supported by Commissioner Steinhauer. The nomination was supported unanimously. Chairman Lewis opened the floor for nominations for the Vice Chairman position. Commissioner Steinhauer submitted the name of Max Zemer for the position of Vice Chairman. The nomination was supported by Commissioner Green. The nomination was supported unanimously, Chairman Lewis opened the floor for nominations for the position of Secretary. Commissioner Zemer nominated Dianna Emerson for reappoint as Secretary and the nomination was supported by Commissioner Steinhauer. The nomination was approved unanimously. The 19 c./ 9 Officers for the Lansing Fire Board are: John Lewis, Jr. - Chairman Max G. Zemer - Vice Chairman Dianna Emerson - Secretary ' ' REVIEW OF_MINUTES Ths minutes �f ths Juns 9' i98�. mee were ap�rovet as corrected. �om�issio-er Gree� stat*d he had no major report for the Board at the June meeting, Be just reported that �he �olicy 8Fr2ce.�uresCommittee was conducting a meeting on the Rule and RegulationsBoo4. COMMUNICATIONS 7he Secretary read EL letter of appreciation wri�te� to the �epartment's Standard ��e'iting Procedures Committee from Chief Sam Hopkins. Members of the Committee inclu�e: ��lliam Wilkins, Henderson Bodiford, Ken Carter, JEmes Florian, Mike Helium, Tim James, Robert Labioda, Carlton Meredith. Barry Powers, and jack Sharp. The Secretary read a letter from former Commissioner Eva Nedrano concerning the fact she was not reappointed as Commissioner (copy of letter attached). On June 28 the Resident Governing Council of Friendship Manor donated $iOD to the Department's E.M.S. program. Chief Bopkns forwarded them a letter of thanks for the generous donation. On July 7 the Lansing Fire Board sent a letter tothe membership ofthe Michigan Fire Chiefs' Association, in care of Gino B. Polidori/ who is their President. The Board expreEsed their appreciation for the group's decision to hold their 63rd Annual Conference in Lansing. The 62nd Conference was held inLansing last year and itispossible, the 64th Conference will also beinLansing^ Previously -all conferences were held in Midland. PRESENTATIONS Chairman Lewis presented retiring Fire Department employees with Certificates of Appreciation. Both retirees Oisted below) agreed that they would remember their careers with nothing but good feelings. The Chairman indicated the Department was losing considerable backgrounds with awealth of experience and knowledge. Deputy Chief Carlton Meredith - SuppressionDivision Retirement Effective 7/8/O8 - 34Years of Service Captain Darwyn Sam ple - Maintenance Division Retirement Effective - 26 Years of Service Mayor 8cKane and Mrs. Flaherty introduced the community slide program regarding the Lansing Hazardous Materials Emergency Planning Council and the Local mergency Planning Committee (LBPC)/ who are responsible for carrying out the requirements set forth in SARA (Su�erfund Amendments and Reauthorization Act of 1986 - Title III" regarding Emergency FIanning and the Community Bight-to-Know Act of 1986), LBPC members inthe audience were: Police Captain Jerry Mills, Ed Breslin (WJIM), Bob Ceru (Ing. Co. Health), Kathy Forbes (Acting Emergency Services Director), and Fire InspectorTes Hunter. A discussion followed the presentation. The Mayor conorazulated the new Fire Board Officers appointed for the period of July 1988 through June i�89, The Mayor also welcomed Commissioner &arintothe Lansing Fire Board. ' — ' - ' ' }:.'S. f iarlBrT." --aid an _-ri=Ur' _rairil-1 CcUrE•E d: u_c dt\'e:-DE'- --T'7'=T :Er_ r'airilii, tdiri David ):slier. The :DJ^. 5E is EC�_L UicC: a r- J^= - veer',. y.iiair Tiiaii Lewis comolimenteJ the LET: on t;";s4_.r L'i cOM c�s. .-- .- ---_. CHAIRMAN'S REPORT Chidlrmdri Lewis stated -wo mee inC= had lreri i._:u �Cr t_he purpCse c" Upoatlnc hE' ,,^;Uses and, PEgLlGtion 40- thE ='Epa^tmen:. -.ommisslonEr 'green hones this __ v'iii be cc^Pleted `,. the next Board meeting. Copies will be available for review. COMMITTEE REPORTS There were not any Finance-. Planning. and Buildings/Equipment reports for the meeting. C ommissioner Green provided the E.M.S. report. The newt`:' araduateb 1=a5i_ E?:1 S oo'K the State llcensure exams (written exam - June 2i and practical exam - June ter): .d.ftory,�_rdc Jari Pufford, the Executive Director of SWM Systems, who worked as an evaluator for the practical exam, indicated she was extremely impressed with the EMT skill level and professional attitude demonstrated by the Lansing Fire Department's personnel. Walt Holden Qraduated from the Advanced EM7 (Paramedic) pr-cQram on June 10 and he was selected to give the Student Response, Address to all graduates and guests.. The E.M1.S. _-7 7.__ _..= c t_ u'r'criase videoplaV:rs• tor all .stations utili_in_ donation funds. The reouest in--luded the purchase of Pn EME video magazine, Emergency Medical Update. The American Heat Video macdzine would also be shown .in the st:Lions._ This would reducE travel to the Training Academy and allow better response coveracE directly from the stations. Three paramedics have written letters to be removed from the paramedic ambulance schedule. This will occur on their sli'.-year anniversary date per the BarOai ilia Agreement. T le, paramedics are: Brian Davis, Barry Gaukel, and Sam Colegrove. Each. o4 thesE men are extremely competent paramedics and their services will be truly missed. The Emergency Department at Sparrow Hospital relayed concerns they are having with a Nursing staff shortage. The entire State of Michioan is havinga problem is this area. On occasion, Sparrow Hospital has found it necessary to close the emergency department. The Fire Department has been reassured the Dispatch Center will be notified whenever this happens. Chief Hopkins provided a Personnel Report. Engineer Donald Dennany has retired e-Hective July 13, 1988, after 33 years and e+ month=_- of service to the Lansing Fire Department. On June 5, 19=, ., a Captain IV position in the Suppression Division (Chief- Hopkin's former position) was deleted from the FY :9 budget in accordance with the 1.5% overall budget r'eductions mandated by City Council. A Fire Inspector II position in Fire Prevention was also Eliminated. Consequently, these people have been promoted due tc the retirement o- D/C Carlton Meredith: Lt. Clyde_ Lickman to Captain, Engineer Jack Sharp to Lieutenant, and Firefighter Tom Roush to Engineer. Captain ',ern Foess Will be promoted to Depu+!, `ief. Lieutenant Henry HoughitalinQ will be promoted to Captain; r�eplacinQ .Captain Dar.Sample, who: has Just retired. - - ` �l fu�ure �romct ��s �i� o� a�proved by the �avor's ��rin� �o�mi�tee belore they are �'fi --esenzec ' t d �o� �he be ��s e � stated �hs vacant �= �-ta�t ��re ` �~~ ..- �ai��e-^�ce III posi±�r is �n �c�� et thiE fzmE. o- ce,eloping e hiring �oo� 7he �zre I}epartmen� an� �e,so�� ,l ��ecartment are n ' e �rocps fo, nswfirefig�te~s. 7he ���Y B�og�t �as r:� bpen -nmMletely set1l�t, more m�� changescouldoccur. 'ac- Y-rn zoess �o De ? Commissioner %pmer made � mot t� a��r�»s `ne pr �i as ��-~rted by �ommissi- ers Chief and �t. Henry ����htaling to Caotain, The mo on w �uopu -� Green � �i��r. �e M�� p�ed ��m���^ C � ommissioner Green reported 7� n� �rscedures �ommittee had been worAing earnestly on 'he r*,isio- for t�e`~F.�. Rules and Regulations. COMM ND REPORTS activities, court Chief Hopkins provided re�orts on the Fire Prevention's cal�x�k/ovenzme , Committee p' "`+ reported the Mayor's �omm �'`"`' ^~�'~'- ' Chief Boo�ins rpp on ^`.. warrants and proo��eo p��I��'�^ � that LF�D cases' ' icable diseases. A cdan is being worAed on so ^ ^ for AI�S and other commun ' ti and medical attention and submit pe physicians for any testing biDstothe City forpayment. fo� anewDnionbarga�dng acreement. Negotiations -Are on�oin� i olved in Fire Department activities. HE Chief �{oPkin- asked the Commissioners to be mo nv re feels the �reasof appara�usandplannin' need more attention. #i [Tele-S�uir� has arrived at the Central Garage. �s � Ch���� ���l �e �w En�� ks �� � n be sent to the Training Academy for It will. be ^there for approximately two wee c personnel training sessions. o ClintonviDe for refurbishment. This will take aPProximately No. 8 Ladder has been sent t 120 to 150 days. AEs t^ Chief Pung provided a report on the Michigan Fire Chiefs Conference that was concluded ^ ��k Appr�ximately 55 to 60 L.F.D. personnel previewed the apparatus and equipment i la^ a� the Lansing Center's �xhibition Ball. The letter sent by�the Board tothe on c s� y uccess and they may return Lansing weDreceived The Conferencewasas Conference Was . next year. CILL) BUSINESS Chairman Lewis thanked Chief for his PartzczPa�zon On the various Committees he was ' currently involved with. i t t of Ronald Hatcher and Chairman Lewis expresseds ' hi oleasure regarding �he app� n men ' arn � i to the Lansing Fire Board. Conr�e - d intments that would have d the Board's Standing Committees an �ppo The Chairman. e shoul�d This bs fihalized Et the next Board meeting. ' to be-�a e, � � ' ^ ` He stressed the Committees should be more active :n the future. A discussion followed. GENERAL ORDER The Unions 'resident, it . Faul Hufnagel, requested that he receive copies. of the revisions for the Departmental FUle and Regulation=_ before the final draft. Commissionp the draft should LE a'vail r Green felt able next week. Chairman Lewis It Commissioner Steinhauer for drafting the letter to the Michigan Chiefs Conference from the Board. Chairman Lewis welcomed Commissioner Marin to the Fire Board. She stated shE was looking forward to serving on the Board. _ Asst. Chief Fung reported that the former Chief, Mark Holliday, had a mild heart attack. on Thursday, July ? and he was scheduled to be released from Ingham Medical on Friday, July; The Chairman asked the Secretary to send a card to Chief Hollliday. The next regularly scheduled session of the Lansing Fire Board will be Thursday, August 11, at 7:30 p.m. The meeting will take place at the Lansing Fire DEpartment, No. i Station, 120 East Shiawassee, Lansing, Michigan, in the Board Room. The July 14, 19"'. meeting of the Lansing Fire Board adjourned at 9:20 p.m. Dianna L. Emerson, Fire Board Secretary r. June 9, 1988 Mr. John Lewis , Chairperson Lansing Fire Board of Commissioners Lansing Fire Department 120 E. Shiawassee Lansing, MI . 48933 Dear Mr. Lewis , As you are aware, my term as a Fire Board Commissioner will expire on June 30, 1988 as Mayor McKane has chosen not to re-appoint me to the Commission. When I first entered this Board Room as a Board member four years ago, I made history by being the first Hispanic to be named to the Fire Board. I chose to serve on the Fire Board not to make history, but to serve in the best interests of all the citizens of Lansing. My term of office has been very challenging and rewarding. The past year and a half has been very difficult and contro- versial for this board, as we became involved in a situation that reached beyond the scope of the fire chief selection process . Inquisitive by nature, and investigator by pro- fession, I chose to pursue the truth and along with other board members , became embroiled in a situation that was a "political hot potato", going in as a team and coming out of the controversy as a team, in pursuit of the truth. Because of this , we were all placed on notice that there would be "gradual change--of .-membership" of this board . If the Mayor believes that not re-appointing board members of this board will eliminate problems in his office, that is his ,prerogative. He may strip us of a title, but he cannot strip us of our pride, he cannot strip us of our dignity and he certainly cannot strip the truth. As I step aside for the new board member, as Jeannie Barker and Alfreda Schmidt did before me, I challenge this board to continue to serve in the best interests of the Lansing Fire Department and the citizens of Lansing. I leave much work unfinished, but I leave in the knowledge that the dedicated and professional men and women of the finest fire department in the country will continue to provide the best of services to the citizens of Lansing . The Lansing Fire Department, as does the Lansing Police Department , will always have a special place in my heart . Sincerely, �AL Eva M. Medrano, Vice-Chairperson Lansing Fire Board of Commissioners cc : Councilman Tony Benavides t C L L� u FC � L C � h F � tr 00 CO C LANSING FIRE BOARD OFFICIAL PROCEEDINGS -AUGUST 1i, 1988 The Lansing Fire Board met in regular session at the No. 1 Fire Station, 120 East Shiawassee, Lansing, Michigan, on Thursday, August lit 1988, and the meeting was called to order by the Chairman, John Lewis, Jr., at 7:30 p.m. ROLL CALL Present: Commissioners Charles Green, Ronald Hatcher, John Lewis, Jr., Connie Marin, Russell Sheathelm, Gordon Steinhauer, and Max Zemer - (7 Members) Excused: Commissioner Lance Lynch - U Member) The Secretary stated a quorum was present. Also attending this meeting were: Fire Chief Sam Hopkins, Board Secretary Dianna Emerson, Jo Flaherty, Alvan Knot, and Captain David Miller. REVIEW OF MINUTES The Secretary indicated there were three corrections for the July 14, 1988, minutes. The date should read the 14th not the I Ith. Leon Parker was present not David Coddington. Also, the letter from former Commissioner Eva Medrano was not attached to the minutes as stated. The corrected minutes will be sent out. COMMUNICATIONS There were four communications read by the Secretary. A card was sent to Lt. Lynn Bullard, Ralph Craft, Wendall Trowbridge, Kenneth Sailor, and John Donovan from One] Salcedo of Lansing. On the night of June 25, 1988, at his daughter's wedding, he had a massive heart attack at the Elks Club. He feels the service from the Fire Department was very prompt, professional, and effective. Later on July 12 Mr. Salcedo had open heart surgery and three bypasses. A letter dated August 10, 1988, from Cheryl Adams, Community Affairs Manager for WSYM TV (Channel 47), which commends Fire Marshal Robert O'Brien for his excellent work in helping to produce a 60-second public service announcement. "Matches Are Tools Not Toys" begins airing on Thursday, August 11 during children's programming. WSYM-TV is pleased to be a part of the Fire Department's prevention efforts. They offer their assistance in the future as well. A letter received August 8, 1988, from Mike A. Bunn and family to Ernest Carpenter and Dennis Bickerstaff for the care and attention given to him. On Wednesday, July 27, Mr. Bunn was stung by a wasp and had a severe allergic reaction. They were headed for the hospital, but decided to pull into No. 4 Fire Station for immediate help. He feels his life was saved because of the quick action and help from the fire personnel, paramedics, emergency room personnel and ICU staff. Stephanie Warren from the Lansing Parks and Recreation Department (P.O.H.I. Day Camp) sent a letter dated August 8, 1988, thanking Eric Hall and Mike Jones for taking time to give her group a tour of the fire station. The campers were amazed by much of the equipment and the station itself. Both firemen did a superb job of explaining, showing and answering questions. PRESENTATIONS Jo Flaherty► representing Mayor Terry McKane, presented Training Captain David Miller with a Certificate of Recognition for the development and instruction of the Hazardous Materials Level Training Course. COMMITTEE REPORTS Finance Committee - Committee Chairman Russell Sheathelm reports the payroll from July 2 to July 30, 1988, totalled $788,775. Of that figure the Food Allowance was paid ($103,500) and Uniform Maintenance Allowance ($4,550). Miscellaneous expenditures for the first month of the new fiscal year amounted to $11,324. E.M.S. Committee - Committee Chairman Gordon Steinhauer presented the written report submitted by Kenneth Jones, E.M.S. Instructor/Coordinator. Commissioner Steinhauer focused on one portion of the report regarding Thomas Shaver, who is not currently active in the E.M.S. Division. Mr. Shaver is working on his Masters Degree and he is investigating how ambulance billings are performed as a part of his degree. This work is independent from the Lansing Fire Department and City of Lansing, and it is not being done in conjunction with a request by them. A discussion followed. Buildings and Equipment Committee - Committee Chairman Max Zemer reports blacktop work has been completed at the No. i Fire Station in the area where there used to be a gas tank. An air conditioning unit has been installed on the first floor at the No. 7 Fire Station. In the near future work may be done on the blacktop and drains at the Training Academy. Policies & Procedures Committee - Committee Chairman Charles Green discussed the draft of the Fire Department's Rules and Regulations. A discussion followed. It was decided that a separate meeting would be held for the City's Ad-Hoc Committee to review the draft. The meeting will be held on Thursday, August 25, 1988, 5:30 p.m. at the No. i Fire Station. Members from the Committee include representatives from the following departments: Legal, Mayor, Labor Relations, Personnel, Fire Administration, and the Fire Board's Policies and Procedures Committee (Commissioners Green, Steinhauer, and Zemer). CHAIRMAN'S REPORT Chairman Lewis presented the tentative Fire Board Committee Assignments for 1988/89. (See attachment.) If the Commissioners have any questions or comments regarding these assignments, they should contact him prior to the next meeting. COMMAND REPORTS Chief Sam Hopkins provided the Fire Board with reviews of the Alarm Comparison Report and data from Fire Prevention concerning July callbacks, court cases, warrants, probate petitions, and match programs. Chief Hopkins said the hot temperatures during the past few months and its affects are the firefighters has been monitored very closely. Some problems have occurred. Chief Hopkins states the Department is in a very bad situation with its apparatus. He asked the Equipment Committee to be more involved with the purchase and planning of apparatus. The new Tele-Squirt (Engine #D is at the Training Academy and it should be in-service within two weeks. Squad #i has returned to New York for work. Old Engine #i will be removed from service and its drive train will be replaced in-house, which will take approximately three months. A discussion followed. Commissioner Steinhauer recommended Commissioner Zemer read the equipment report sent to the Mayor and report tack to the Fire Board at the September meeting. GENERAL ORDER Training Captain David Miller stated the Lansing Fire Department was one of, the finest departments in the country. He extended an invitation to all Board members. to visit the Training Academy and Fire Stations at anytime. Jo Flaherty said the Police Department was reviewing a City Ordinance concerning Accidental and False Alarms. The ordinance may be revised as follows: After three accidental/false alarms, the alarm system must be checked out for working order before it will be answered a fourth time. She recommends the Fire Department contact the Police Department concerning this matter. _ Mrs. Flaherty provided a summary of the Hazardous Materials Committee's activities. The Committee is putting together a booklet and planning to hold a meeting for 30 volunteers from the Department's Hazardous Materials Response Team.- Al Knot, City Attorney, stated his office had been attending the Lansing Fire Board meetings since the Fall of 1987 and they were pleased to be of assistance to the Commissioners. Chairman Lewis said Melvin McWilliams from the Attorney's Office had contributed alot to the Board and given timely guidance whenever there was a need. Commissioner Sheathelm was thankful the blacktop work was completed in the front of the No. i Fire Station. There was a discussion on the distribution of information for each Fire Board meeting. It was decided that all information-for the Fire Board packets wouid be available after 5:00 p.m. on the Tuesday prior to the Thursday Board meeting. All divisions must submit their reports, etc., by 10 a.m. on the Monday prior to the Board meeting. Fourteen (14) copies of any and all information must be submitted to Office #14 (Administrative Office at No. 1 Fire Station). The Office will forward prepared packets to these destinations for the following people: No. 1 Fire Station Lance Lynch Russell Sheathelm Dianna Emerson Jo Flaherty Melvin McWilliams .Notebook for Audience Chief Sam Hopkins Asst. Chief Larry Pung No. 7 Fire Station John Lewis, Jr. Ronald Hatcher No. 9 Fire Station Max Zemer No. 10 Fire Station Charles Green, Jr. Connie Marin !Gordon Steinhauer Commissioner Marin asked about her responsibilities as Personnel Committee Chairperson. Chief Hopkins will contact her whenever any problems arise. Commissioner Zemer asked Chief Hopkins if the contract had been ratified. The Chief stated it had been and he would invite a representative from Labor Relations to summarize the results of the contract at the next Board meeting. Commissioner Zemer requested a copy of the contract for review. The next regularly scheduled session of the Lansing Fire Board will be Thursday, September 8, 1988, at 7:30 p.m. The meeting will take place at the Lansing Fire Department, No. i Station, 120 East Shiawassee, Lansing, Michigan, in the Board Room. Please contact the Secretary, Dianna Emerson, at 483-4808 to place items on the agenda by Wednesday, August 31, 1988. The August 111 1988, meeting of the Lansing Fire Board adjourned at 9:40 p.m. Dianna L. Emerson, y z Fire Board Secretary H C-1 z COG) H I- H rrJ 0 O CO CO LANSING FIRE BOAR OFFICIAL PROCEEDINGS -SEPTEMBER 8, 1988 The Lansing Fire Board met in regular session at the No. i Fire Station, 120 East Shiawassee, Lansing, Michigan, on Thursday, September 8, 1988, and the meeting was called to order by the Vice Chairman, Max Zemer, at 7=32 p.m. ROLL CALL Present: Commissioners Charles Green, Jr., Ronald Hatcher, Lance Lynch, Connie Marini Russell Sheathelm, and Max Zemer - (6 Members) Excused: Commissioners John Lewis, Jr. and Gordon Steinhauer - (2 Members) The Secretary stated a quorum was present. Also attending this meeting were: Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence Pung, Board Secretary Dianna Emerson, Attorney Melvin McWilliams: Captain Steve Willard, Lieutenant/Local 421 President Paul Hufnagel, and Firefighter Thomas L. Shaver. Vice Chairman Zemer acted as Chair in the absence of Chairman Lewis. REVIEW OF MINUTES The Secretary indicated there was one correction to the August 11, 1988, minutes. No. 7 Fire Station has not received a new air conditioner; the unit is currently on order. The minutes were approved as corrected. COMMUNICATIONS Secretary Emerson summarized two communications: On August 18 Jo Flaherty from the Mayor's Office forwarded an interoffice communication to Joe Defors. of the Lansing Fire Department. The memo thanks him for spending so much time discussing Hepatitis "B" with her over the last several weeks. Joe Defors has been a big help and she sincerely appreciates all of the time and effort he has put into gathering the information. A letter of commendation from Mrs. Vada O'Donnell dated August 25 regarding tier mother. She feels Paul Smith and Bruce Freeman saved her mother's life on August 15 by acting quickly, decisively, and skillfully. She conveys her heartfelt gratitude. PRESENTATIONS Richard Putney, Labor Relations Director for the City of Lansing, was present to explain the economic and non-economic changes in the "Summary of Tentative Agreement between the City of Lansing and I.A.F.F. Local 421" for the period covering July 1, 1988 through June 30, 090. Mr. Putney indicated all the Commissioners were invited to attending the formal signing of L the Labor Agreement in the Mayor's Office on Wednesday, September 14 at 2=00 p.m. The Fire Board thanked Mr. Putney for taking time to come to the meeting. COMMAND REPORTS Chief Hopkins reviewed August callbacks, which pertained to two possible arsons, juveniles playing with matches, spontaneous combustion, lightning striking a house, and an undetermined cause for a garage fire. Inspectors Ballard, Dixon, George, and Griggs have been busy investigating those incidents, The August report for court cases, warrants, and match programs, states the following: Inspectors George and Sturdivant gave depositions regarding an arson fire at 291.7 Viking that occurred on November 271 19U. Inspectors. Griggs and Sturdivant appeared in District Court regarding an August 3, 1988, fire at 815 East Cavanaugh. Inspector Griggs issued a warrant_ on the East Cavanaugh fire and Inspector Sturdivant obtained a warrant for a fire at 2005 North Larch that occurred on May 25, 1988. Inspectors Ballard and Sturdivant each gave match programs to juveniles during the month of August. Chief Hopkins provided the August 1987/1988 Alarm Comparison Report. i9E7 1988 Ambulance Alarms 683 S19 Still/Fire Alarms 296 372 Building Fires 23 23 1002 1214 The Chief reports there were not any firefighter injuries during August. During the last few weeks. the Chief has continued to work on the revision of the Department's Rules and Regulations. Chief Hopkins explained the temporary reassignment of ambulances at.the Stations. Generally the ambulances are located at three stations: #1, #4 and #5. The ambulances runs have been analyzed and in order to evenly distribute runs, different options will be tested. Some of the combinations possible are: #i, #3, #8; #3, #8, #9; or 2 out of #1 and i from #9. Chief Hopkins briefly commented on the agreement for wage differentials to be given to personnel assigned to the ambulance staff. Asst. Chief Pung reports #7 Fire Station instill in the process of being. painted. There has been several delays in the completion of the work. The City's Administrative Services Department has promised to resume work on Friday, September 9, and to stay on the job until the work is complete. The new Tele-Squirt (new Engine #1) had a mechanical failure, which caused an injury to a firefighter. A discussion followed. Old #i Engine will have some major preventative maintenance repairs done in the future, which could take 4 to 6 weeks to complete. Old #9 Engine has taken the place of #10 Squad. Asst. Chief Pung spoke about the upcoming events at the Annual Borderline Fun Fest on September 24, 19$8. For the benefit of the new Commissioners A/C Pung explained the reason for the event. COMMITTEE REPORTS The following Committee Reports were given: Policy and Procedures Committee Committee Chairman Charles Green reported on the draft of the Department's Rules and Regulations. He said those documents should be available for distributic)n to the members of the Fire Board next week. Buildings & Equipment Committee - Committee Chairman Max Green indicated his committee would be meeting on Monday► September 12th, 6 p.m. at the #i Fire Station, and that a more thorough report would be provided at the next Board meeting. Personnel Committee - Committee Chairperson Connie Marin asked her Committee to meet at the later date regarding a personnel issue given to her by Chief Hopkins. She declined to speak about the matter until it is discussed by the Committee. Finance Committee - Committee Chairman Russell Sheathelm spoke about the August expenditure report and he suggested each Commissioner take time to review it as the report provides insight to a variety of Department transactions. During August the payroll totalled $663,443.62 and the miscellaneous expenditures totalled $20,534.17, making a grand total of $683,977.79. GENERAL ORDER At the conclusion of the Committee Reports, members from the audience and the members of the Board had an opportunity to make comments. Firefighter Thomas L. Shaver encouraged the Board to visit the individual Fire Stations. He stated it was very pleasant to meet and speak with Commissioner Marin when she stopped by recently. Commissioner Sheathelm requested yellow paint on the curbs of the recently blacktopped area in front of #i Fire Station for safety purposes. A/C Pung stated he would check into the matter. Attorney Melvin McWilliams welcomed Commissioner Lynch back after his illness. Commissioner Marin said she intended to vist all of the Fire Stations by the end of the year. She has already stopped by at Stations #5 and #10. She expressed concern about the need for a property barrier at #5 Station. The Fire Department personnel are also concerned about the safety of people, especially the children, who could be harmed by apparatus leaving and returning to the station. Chief Hopkins said he would check into it. He did believe the City was aware of the situation. Secretary Emerson asked all of the Commissioners to get their identification card photographs taken at the City's Personnel Department, 119 North Washington Square Annex (corner of Ottawa) on the ist Floor (8 a.m. to 4 p.m.) any day during the week. A discussion followed. Chief Hopkins stated he appreciated the Commissioners visiting the stations. He announced there would be a Hazardous Materials Response Team meeting at the #1 Fire Station next week. LEPC would be making a small presentation and the Commissioners were welcome to come. The Apple Computer with the Cameo System (Chemical Actions Sheets) should arrive soon. Commissioner Zemer reported he was warmly received when he picked up his Fire Board packet at #9 Station. He plans to visit other stations in the future. The September 8, 1988, meeting of the Lansing Fire Board adjourned at 8:07 p.m. The next regularly scheduled session of the Lansing Fire Board will be held on Thursday, October 13, 1988, at 7:30 p.m. The meeting will take place at the Lansing Fire Department Board Room, No. i Station, 120 East Shiawassee, Lansing, Michigan. Please contact the Secretary, Dianna Emerson, at 483-4808 by Tuesday, September 27, 1988, to place items on the agenda for the October meeting. Dianna L. Emerson, Fire Board Secretary 100 aCO am a . cc) w 7 � iw � N � a cw aCf) AGENDA LANSING FIRE BOARD MEETING THURSDAY, NOVEMBER 10, 1988, AT 7.30 P.M. NO. i FIRE STATION, 120 EAST SHIAWASSEE, LANSING, MICHIGAN 1. CALL TO ORDER - ROLL CALL, 2. APPROVAL OF MINUTES - October 13, 1988, meeting. S. REVIEW OF COMMUNICATIONS. 4. PRESENTATIONS- If any. 5. COMMAND REPORTS: Chief Sam Hopkins; Asst. Chief Larry Pung. 6. COMMITTEE REPORTS: a. Emergency Medical Services, Committee Chairperson Steinhauer b. Policies & Procedures, Committee Chairperson Green c. Buildings & Equipment, Committee Chairperson Zemer d. Personnel, Committee Chairperson Marin e. Finance, Committee Chairperson Sheathelm f. Planning 7. OTHER BUSINESS. 8. GENERAL ORDER - Comments from Audience and Fire Board Members. 9. ADJOURNMENT. Commissioners John Lewis, Jr., Chairman Max Zemer, Vice Chairman Charles Green, Jr. Ronald Hatcher Lance Lynch Concepcion Marin Russell Sheathelm Gordon Steinhauer Dianna Emerson, Secretary November 1988 December 1988 January 1989 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 27 28 29 30 ,25 26 27 28 29 30 31 29 30 31 LANSING FIRE BOARD OFFICIAL PROCEEDINGS - OCTOBER 13, 1988 The Lansing Fire Board met in regular session at the No. 1 Fire Station, 120 East Shiawassee, Lansing, Michigan, on Thursday, October 13, 1988, and the meeting was called to order by the Chairman, John Lewis, Jr., at 7:30 p.m. ROLL CALL Present: Commissioners Charles Green, Ronald Hatcher, John Lewis, Lance Lynch, Connie Marin, Russell Sheathelm, and Gordon Steinhauer - (7 Members) Excused: Commissioners Max Zemer - (1 Member) The Secretary stated a quorum was present. Also attending this meeting were: Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence Pung, Board Secretary Dianna Emerson, Melvin McWilliams, Jo Flaherty, Jack Cushman, Sam Colegrove, Les Hunter, and Joe Rowan. REVIEW OF MINUTES The Septeber 8, 1988, minutes were approved as written. COMMUNICATIONS The Secretary, Dianna Emerson, read the attached newspaper letter to the Editor of The Lansing State Journal. COMMAND REPORTS Chief Hopkins provided the Fire Commissioners with an update concerning the temporary assignment of ambulances. Statistics and comparisons were given, i.e., number of runs, arrival times. Changes in the Alarm and Maintenance Divisions were discussed. The Chief briefly mentioned Fire Prevention Week and stated the 1989-90 budget process had begun. At a retirement celebration on October 12, 1988, Chief Hopkins and Commissioner Lance Lynch presented James Holcomb, who was the City of Lansing Emergency Services Director for 25 years, with a Certificate of Appreciation from the Lansing Fire Department and Fire Board. A Hazardous Materials Program update was given by Chief Hopkins. Jo Flaherty, LEPC Chairperson, presented her committee's completed document to the Board. The deadline for the finished product is Monday, October 17. During that evening at City Council, the Mayor will give special recognition to 25 people who worked on the L.E.P.C. guidelines. Chief Hopkins also provided information on the departmental rules, current vacancies, projected retirements, the Michigan Municipal League test for firefighter applicants, personnel on extended sick leave, and he passed out copies of the 1989 work schedules for both shifts. Asst. Chief Pung reports he has been working with Central Garage on upcoming apparatus purchases. A memo has been sent to all personnel requesting their input on equipment and apparatus for the FY90 budget request. New personnel within the Maintenance Division will be receiving training can self-contained breathing apparatus. Management seminars are in the planning stage for Suppression personnel. Problems related with the East Grand River fire were discussed. The Commissioners received information concerning the ambulance accident at Holmes and Washington. The vehicle was at Ingham Medical Hospital and a hospital patient drove off with it. A, car was hit and the ambulance will be out of service for approximately 6 weeks. Central Garage is considering the purchase of some anti-theft devices. Asst. Chief Pung reported on the outcome of the Borderline Fun Fest. The Fire Department won two of three trophies (one softball and one waterball). The Department came close to winning the Pistol Match. Approximately $2,f:00 will be donated to two charities 000 Club and Old Newsboys). Chief Hopkins gave the Alarm Comparison Report. COMMITTEE REPORTS The following Committee Reports were given: E.M.S. Committee Report: Committee Chairperson Gordon Steinhauer asked the Commissioners to accept the written report submitted by E.M.S. Instructor/ Coordinator, Lt. Ken Jones. Commissioner Steinhauer will be meeting with the Lieutenant on Friday, October 141 and the Committee will become more active in the immediate future. Policy and Procedures Committee - Committee Chairperson Charles Green reported on the draft of the Department's Rules and Regulations. He will be scheduling an Ad-Hoc Committee meeting. Commissioner Lewis mentioned he would like to attend that meeting. Commissioner Green feels the document will be ready for approval at the December 8, 1988 Board meeting. Personnel Committee - Committee Chairperson Connie Marin reported the Committee met on September 13, 1988. The Committee reviewed a request from Firefighter Daniel Stebbins regarding a sick leave advance. Commissioner Marin made a motion that the request be denied. The motion was supported by Commissioner Lynch. The motion was carried unanimously. Finance Committee - Committee Chairperson Russell Sheathelm submitted the September expenditure report, which covers payrolls totalling $658,711.15 and the miscellaneous expenditures totalling $99,137.40, which is a grand total of $757,848.55. 0THE'R BUSINESS Dianna Emerson asked that each Commissioner- contact former Commissioner Richard Paulson fore their, photographs for the Board Room. The Commissioners also need to ao to the City Personnel office for I.D. pictures.. C:ommis=.ioner Lewis. reported' that the exterior, paint job at the C7 Fir-e Station was. not complete. Asst. Chief Pung promised to contact the Administrative Services Department. Other problems at the station were discussed. Commissioner Lewis recommmended that safety strips be placed on the basement stairs. Commissioner Lewis inquired about the current manpower standing. Chief Hopkins stated Firefighter Christian Cook would be promoted to Engineer status due to the retirement of Donald Dennany. Commissioner Lynch moved that the Fire Board approve the promotion pending Mr. Cook's passing his physical. Commissioner Steinhauer supported the motion. The motion carried unanimously. GENERAL ORDER Commissioner Sheathelm asked that the City's Transportation Division be contacted to than; them for the yellow markings. in the area in front of #i Fire Station. Someone mentioned the Borderline Fun Fesi trophieE. were on.,display in the tdichen at #i Station. It was also noted that #5 Station needs attention from the City's Administrative Services Department. Commissioner Marin has. visited Stations #4, 5, 7, 9, and 10. She has four tationE. to visit to meet the goal she has set to visit all of the stations by the end of the year. She recently had a great lunch at 07 Station. Asst. Chief Pung reinforced the idea that visiting the stations is an excellent idea and he encouraged the other Commissioners to do so. He visited #5 Station after Commissioner Marin's visit was mentioned at the last meeting with respect to the 'attention' the building needs. The October i3, 19Kt', meeting of the Lansing Fire Board adburned at 8:45 p.m. The next regularly scheduled session of the Lansing Fire Board will be held on Thursday, November t:, at 7: 0 p.m. The meeting will take place at the Lansing Fire Department Board Room, No. i Station, 120 East Shiawassee, Lansing, Michigan. Dianna L. Emerson, Fire Board Secretary .ii te Estes Fumiture. 101 E. GRAND RIVER P.O. BOX 18136 LANSING, M148901 3 f713 72-8 71 0 Letter to the Editor Lansing State Journal 120 E . Lenawee Street Lansing, Michigan 48919 "EXCELLENCE AS WITNESSED" In the early morning hours of September 16 , 1988 the Lansing Fire Department responded to a major fire immediately adjacent to the Estes . Furniture Company, 101-119 East Grand River Avenue at North Washington Avenue, Lansing. The fire completely destroyed the adjacent building separated from my business only by a turn-of'-the-century brick and masonary wall . Fire fighters amazingly contained fire damage and destruction to only the adjacent building even though the wind was blowing against them. Not only did they contain the fire under adverse conditions, but they greatly reduced our water damage by moving furniture and covering merchandise with visquine and tarpaulins . I was truly impressed by their co-ordination of efforts and their obvious determination to minimize our losses . A major fire is something that 99% of our citizenry only have knowledge of through a brief report in your newspaper and what they will never experience is the fantastic display of professionalism by Lansing' s fire fighters in times of crisis . Estes Furniture suffered only smoke damages, but we are acutely aware that it could have been a disaster and will forever be a thankful ambassador for the Lansing Fire Department by making sure that every/one possible, is aware of their "Excellence as Witnessed" . Wayne C . Foster, President Estes Furniture Company UNIQUE GALLERIES - WHERE QUALITY IS NOT EXPENSIVE LANSING FIRE BOARD OFFICIAL PROCEEDINGS - NOVEMBER 10, 1988 The Lansing Fire Board met in regular session at the No. i Fire Station, 120 East Shiawassee, Lansing, Michigan, on Thursday, November 10, 1988, and the meeting was called to order by the Chairman, John Lewis, Jr., at 7:34 p.m. • c::) r- •- z ROLL CALL ter' Present: Commissioners Charles Green, John Lewis, Connie Marin, © r' Russell Sheathelm, Gordon Steinhauer, and Max Zemer - (6 Members) y r- = rTz Excused: Commissioners Ronald Hatcher and Lance Lynch - (2 Members) The Secretary stated a quorum was present. Also attending this meeting were: Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence Pung, Board Secretary Dianna Emerson, Melvin McWilliams, Jo Flaherty, Captain David Miller, Lieutenant Henderson Bodiford, and Deputy Chief Vern Foess. REVIEW OF MINUTES The October 13, 1988, minutes were approved as written. COMMUNICATIONS The Secretary► Dianna Emerson, read two communications: The Resident Governing Council of Friendship Manor has contributed $100 to the Department's E.M.S. program on October 18, 1988. On October 20, 1988, Allen Good, Physical Plant Supt. for the Michigan School for the Blind sent a memorandum to Chief Hopkins. It expressed the school's gratitude for the assistance received from Tom Vasilion of the Alarm Division. The school experienced problems with their fire alarm system on two occasions. Tom located the problem and restored the system to normal operating mode. Additionally, he provided them with instructions on how to set the system for a fire drill. The school has had two fire drills since then and the system performed in an excellent manner. COMMAND REPORTS Chief Hopkins introduced Training Captain David Miller, who was present to show a short video tape from "American Heat." Training videos are seen regularly now that each station has a VCR. Chief Hopkins spoke about the Department's training programs for Command Officers. Captain Miller passed out a training outline on the essentials of firefighting and examples of monthly school sheets depicting various training subjects. Jo Flaherty, L.E.P.C. Chairperson, provided an update on Firefighters Right to Know. 210 letters will be sent out Monday to businesses and they are expected to respond within 10 days. A discussion followed. The L.E.P.C.'s Executive Board has been reorganized and currently has six representatives from the Lansing Fire Department. There are eight committees of which six are chaired by members from the Fire Department. Chief Hopkins reported on ambulance runs. Assistant Chief Pung discussed station relocations and the various concepts over the past 5 - 6 years. Asst. Chief Pung said two people had been sent to breathing apparatus school. The Department will have three people certified to take care of the Scott paks. COMMITTEE REPORTS The following Committee Reports were given: E.M.S. Committee Report: Committee Chairperson Gordon Steinhauer presented the standard written report from Lt. Ken Jones. Since the last Board meeting Commissioner Steinhauer has met with Lt. Jones twice and Chief Hopkins once. There is a need to be concerned with E.M.S. staff turnover, moral, career ladder opportunities, and run priorities. He announced that Lt. Jones had submitted a letter to resign as E.M.S. Instructor/Coordinator and return to Paramedic status. A discussion followed. Commissioner Steinhauer asked the Board to be more pro-active. Buildings & Equipment Committee - Chairperson Max Zemer indicated he had met with Chief Hopkins in September and obtained a lot of good information. Personnel Committee_-. Committee Chairperson Connie Marin reported on that Captain Rodney Hunt had been placed on-duty disability pension effective October 26, 1988. As a result a motion was made to approve the following promotions pending passing the promotional physicals: Lieutenant Andy Jackson to Captain Engineer Mike Doherty to Lieutenant Firefighter Mike Christiansen to Engineer The motion passed unanimously. Commissioner Marin indicated she had received a copy of the City's Affirmative Action Plan, which she would be reviewing in the near future. Finance Committee - Committee Chairperson Russell Sheathelm reports that the payrolls for the month of October total $626,460.97 and miscellaneous expenditures total $30,038.13 for a grand total of $656#499.10. GENERAL ORDER Commissioner Sheathelm commented on the Management Seminar for Suppression personnel and said it said real progress. He also stated the Department was busy developing the new budget for Fiscal Year 1989-1990. Jo Flaherty spoke about a recent incident at B.O.C. on Willow. As L.E.P.C. Chairperson under S.A.R.A. III, she had been contacted about the situation. She stated it was good to see the process working. Chief Hopkins thanked Captain Miller for showing the video tape at the beginning of the meeting. He also thanked Commissioner Steinhauer for his comments regarding a pro-active Fire Board. Commissioner Zemer thanked Chief Hopkins for allowing the Board of Water and Light to set up voter registration tables at the Fire Stations during Public Power Week in October. The November 10, 1988, meeting of the Lansing Fire Board adjourned at 8:55 p.m. The next regularly scheduled session ❑f the Lansing Fire Board will be held on Thursday, December 81 1988, at 7:30 p.m. The meeting will take place at the Lansing Fire Department Board Room, No. i Station, 120 East Shiawassee, Lansing, Michigan. Dianna L.Emerson, Fire Board Secretary LANSING CfTY CLERK LANSING FIRE BOARD QQnn OFFICIAL PRO=DINGS - DDCEMBER 8, 1988JAN p 10 11 AN tU7 The Lansing Fire Board met in regular session at the No. 1 Fire Station, 120 E. Shiawassee, Lansing, Michigan on Thursday, December 8, 1988. Chairman John Lewis Jr. called the meeting to order at 7:31 p.m. ROLL CALL Present: Commissioners Charles Green, John Lewis, Jr. , Lance Lynch, Connie Marin and Russell Sheathelm - (5 members) Absent: Commissioners Ronald Hatcher, Gordon Steinhauer and Max Zemr - (3 members) The secretary stated a quorum was present. Also in attendance: Fire Chief Sam Hopkins, Assistant Fire Chief Lawrence Pung, Acting Secretary Dixie Gilmore, Melvin McWilliams, Jo Flaherty and Sam Colegrove. REVIEW OF MINUTES The November 10, 1988 minutes were approved as written. COMMUNICATIONS Acting Secretary, Dixie Gilmore read three communications: In a communication dated November 3, 1988, the Michigan Tissue Bank extended its appreciation to the Lansing Fire Department for its transportation assistance of their transplant team to Sparrow Hospital on October 17, 1988. All organ transplant recipients were reported to be doing well. Edie Wirtshafter, Sports Coordinator for the Michigan Special Olympics extended her thanks to Sam Colegrove in a letter dated November 21, 1988. She stated that the medical coverage at the State Poly Hockey Tournament was the best of any she has attended and expressed her appreciation of Mr. Colegrove's organizational abilities. Mayor Terry McKane and the Lansing City Council received a ccmmunica tion dated November 23, 1988 from Robert Brown of Construction Trades for the Lansing School District/Hill Academic & Vocational Center. He thanked Mike Dixon of the Lansing Fire Prevention Bureau for his talk with Mr. Brawn's construction trades class. (Commissioners Ronald Hatcher and Gordon Steinhauer joined the meting at 7:40 p.m. ) COMMAND REPORTS Chief Hopkins reported he met with Commissioner Ronald Hatcher the previous week to get plans under motion., in cooperation with the Planning Department, to discuss future station allocation and deployment of apparatus. Chief Hopkins turned the floor over to Jo Flaherty for her report on Hazardous Materials. Ms. Flaherty reported that in light of the disaster in Kansas City and the episode in Flint, she referred to the following distributed news items and materials: - 12/1/88 State Journal article reporting an investigation of the Flint plastics fire and an adjoining article noting Lansing's lack of chemical-fire training. - 12/2/88 letter from Mayor McKane which appeared on the council agenda. Mayor McKane took issue to the 12/1/88 article relating to Lansing's readiness to respond to a chemical incident. - 12/6/88 State Journal article reporting that Lansing's chemical disaster plan would serve as a model for the state of Michigan. - 12/8/88 letter from Mayor McKane to appear on the council agenda, which included the documentation from the Michigan State Police/Emergency Management Division and a summary of the Lansing fire department training from 1985-88 regarding hazardous materials. Further included was a schedule of specialized training arranged for 1989. She responded that in reference to the 12/1/88 article, training only appears to be slow in coming. She reported that Lansing leads the State and is viewed nation-wide as "top-notch" in this area. Chief Hopkins added that fire fighter right-to-know legislation has been incorporated with the SARA requirement to use as a tool to organize the fire fighter right-to-know requirement. He said that he feels this document will also serve as a. model for the State. Also, the planning for establishing a curriculum for the hazardous response people will eventually establish minimum require- ments for other departments to gauge their readiness to respond to this type of emergency. Chief Hopkins continued that although the Lansing fire department has personnel with as many training hours as other departments across the nation in this area, he feels that before Lansing can provide a hazardous materials response team, more hours of appropriate training is required to operate in offessive modes. There was no command report from Assistant Chief Pung. CaNI TTEE REPORTS The following committee reports were presented: E.M.S. Committee - Gordon Steinhauer indicated that in a report prepared by Ken Jones, EMS Instructor/Coordinator, a compliance problem with the Michigan Department of Public Health regarding the ambulances had been encountered. Commissioner Steinhauer reported the problem has been resolved. Further it was reported that Ken Jones has requested a transfer back to suppression. During the transition, plans are being made to revamp the EMS report to more clearly and precisely reflect how the ambulance is being utilized during a run. Chief Hopkins noted that fire fighter Ken Sailor had been selected to fill the vacated position on the basis of qualifications and seniority. Chief Hopkins also added that Tri-County has determined what con- stitutes a "chargeable run" which will ultimately result in a reduction Of costs to Tri-County as a result of non-transport or stand-by situations. Further, he reported that Deputy Chief Wilkins and Acting Deputy Chief Bob Schaible has been working with the Lansing police department to establish a procedure when responding to "irri- tated gunman" type scenarios. Chairman Lewis questioned reference in the report to a November 21, 1988 factory inspection which could not be conducted because the jobs were not completed upon arrival of the inspection team. Chief Hopkins responded that the inspection delay was unfortunate, but that the company was paying for a rescheduled inspection on December 18, 1988. Chairman Lewis also queried whether the Lansing fire department is having a problem with the State Department of Licensing and Regulation relating to purchase of medications without a pharmacy license. Chief Hopkins replied that at present it is a matter of interpretation and that there is no problem. Chairman Lewis also asked about an incident in which a student allegedly gave an IV to a patient. According to Chief Hopkins, the allegations were untrue, and he settled the situation with the individual. Policies & Procedures Committee - Commissioner Green reported that a committee meeting had been scheduled for December 13, 1988, however, since it was in conflict with the budget committee meeting, it would be rescheduled. He indicated that Labor Relations Director Richard Putney had advised him there were union concerns over a draft his committee is preparing. Building & Equipment - No report. Personnel - Commissioner Marin reported that information had been gathered for the annual personnel report. I She stated that a total of 427 firefighter applicants had been received, 39 of which were female and 388 male. She further reported that the test is being revised. Finance Committee - Russell Sheathelm reported a November pal-roll of $638,386.76 and incidental expenses totalling $37,460.73. November expenditures totalled $675,847.49. He noted that the November finance report provides a more detailed description, by division, of expenditures. Commissioner Sheathelm reminded budget committee members of the special meeting scheduled for Tuesday, December 13, 1988 at 11:45 a.m. at the No. 1 Fire Station. Planning Committee - Chief Hopkins advised that Commissioner Hatcher is working on his report as advised during Chief Hopkins' command report. GavEERAL ORDER Sam Colegrove referred to the November 21, 1988 communication from Michigan Special Olympics. He noted that the Lansing fire department has provided medical assistance to the program for the past five years. He said this year there were 790 athletes and 1,500 spectators chaperones, etc. at the Poly Hockey Tournament at Michigan State University. He said there were 41 incidents requiring medical atten- tion. Mr. Colegrove said that due to the excellent work provided by volunteer off-duty firefighter personnel, next year the Michigan Special Olympics would be adding swimming to their program, which had previously been suspended because of drowning fatalities. He said the swimming would be added to the program for this area only because of the excellent medical attention. Russell Sheathelm said credit should be taken for the installation of VCR's at the fire stations. He said that during his visits he has noticed they are always in use. Chief Hopkins added that the VCR's are part of a large-scale training program to introduce more stimulating and thought-provoking materials to the fire sup- pression units. Tapes of different incidents such as that in Kansas City are placed in an analytical format so that the methods can be studied and critiqued. Commissioner Sheathelm also made note of some slippery areas on the apron locations of some of the stations. Chief Hopkins said he would look into the matter. Jo Flaherty briefly noted that she and Chief Hopkins lunched that afternoon at BOC with the public relations department head, fire marshall, -assistant fire marshall and BOC environmental division head. Ms. Flaherty stated that BOC was generous in its praise of the Lansing fire department's cooperation and support. Assistant Chief Pung reminded everyone that the Old Newsboy sales were scheduled for December 9, 1988. He said 50 Lansing fire fighters would be volunteering their time. Both Assistant Chief Pung and Chief Hopkins extended happy holiday wishes. Chairman Lewis stated that he had read that Emergency Services was coming under the operation of the fire department. Chief Hopkins said that the move is currently under consideration. Chairman Lewis continued by saying he wanted to get his report completed for the Mayor before the January meeting so that the board members could review and finalize the draft. Chairman Lewis entertained a motion to adjourn. Commissioner Sheathelm so moved and Commissioner Marin seconded. The meeting adjourned at 8:16 p.m. Dixie L. Gilmore Acting for Fire Board Secretary Dianna L. Emerson LANSI14G CITY CLERK 0 C,T 1'11 1139 AM '83 BY LANSING HOUSING COMMISSION Minutes of the September 13, 1988, Commission Meeting Present: President Lopez Commissioner Jones Commissioner Payne Commissioner Bergstrom (arrived at 5 : 18 p.m. ) Vice-President Porter (arrived at 5 : 30 p.m. ) Guest: Ken Wilson, Director/Coordinator for Drug Program Staff : Chris Stuchell , Executive Director Billie C. Permoda, Administrative Secretary President Lopez called the meeting to order at 5 : 15 p.m. Director Stuchell called the roll . Commissioner Bergstrom or Vice-President Porter had not arrived. President Lopez moved for the approval of the August 9 , 1988, meeting minutes as printed. Seconded by Commissioner Jones. Ayes : Lopez , Payne, Jones Nays : None Absent: Commissioner Bergstrom (arrived at 5 : 18) Commissioner Porter (arrived at 5i30) Commissioner Bergstrom arrived at 5 : 18. Director Stuchell introduced Resolution #658 Revised-submittal of Final 1988 CIAP Application and asked for reaffirmation of telephone vote . Commissioner Bergstrom moved to ratify the telephone vote on Resolution #658 Revised. Seconded by Commissioner Jones: Ayes : Bergstrom, Lopez, Payne, Jones Nays : None Absent: Commissioner Porter (arrived at 5 : 30) -2- Director Stuchell introduced Resolution #660-Naming of Community Room at South Washington Park the WARD CAMERON ROOM. Commissioner moved for the adoption of Resolution #660. Seconded by Commissioner Jones . Ayes : Lopez, Jones, Bergstrom, Payne Nays : None Absent: Commissioner Porter (arrived at 5 : 30) The Director introduced Mr . Ken Wilson, Director/Coordinator of the Commission ' s Drug Program. He stated to the Commission that Mr . Wilson was going to inform the Commission of his progress/activities as the Director/Coordinator of the Drug Program Mr . Wilson said he was basically , at this point , getting acquainted with the residents of the developments; conducting daily site inspection in an effort to develop some rapport with them, etc. He further stated that he was beginning to see some progress , that people where asking questions of him. Additionally, he said that he will be doing some drug counseling and referral services. Mr . Wilson stated that he wants to focus on alternatives, focus on the positive without drugs and focus on drug prevention. Also, he said that he will be contacting the Police Department to determine if they can provide foot patrol at the developments after 5 :00 p.m. until midnight. Commissioner Porter arrived at 5 : 30 p.m. Discussion, by all Commissioners was held and it was emphasized by them that Mr . Wilson could come to them for help if needed. Mr . Wilson left the meeting at approximately 5 : 45 p.m. j Director Stuchell reviewed with the Commission the transfer procedures . After discussion, it was decided that transfer procedure language be studied and brought up at the next Commission Meeting. j i Commissioner Bergstrom left at 6: 06 p.m. ; ! The Director informed the Commission that he had received back the report from Testing Engineers on the wall discoloration on MI58-15 . He went over , in detail , the report and stated that he : € ; II . 1 -3- had forwarded a copy of the report to HUD Grand Rapids. He further stated that he will be meeting with the Architectural Engineer and other HUD personnel after they have had an opportunity to review the report. He additionally said that he will be sending copies to Congressman Wolpe and a representative of Senator Riegle 's Office. Director Stuchell spoke to the Vacancy Report for September and various methods to fill the vacant Senior units were discussed . Commissioner Payne offered to have the Commission' s Christmas Party in her home again. All were receptive to the idea . A date for the party will be decided at the next meeting. Commissioner Porter moved for adjournment . Seconded by Commissioner Jones . is There being no further business, the meeting adjourned at 7: 15 p.m. I I i 3 1 � i ii i i I i I 1 LANSING CITY CLERK Auc I 1115 AM '88 BY LANSING HOUSING COMMISSION Minutes of the July 6, 1988, Commission Meeting Present : President Lopez Commissioner Bergstrom Commissioner Porter Absent : Commissioner Payne Commissioner Jones (did not arrive until 6 :00 p.m. ) Staff : Chris Stuchell , Executive Director Billie Permoda, Administrative Secretary The Meeting was the Annual Meeting for the Election of Officers and was held as a dinner meeting at the Hummingbird Restaurant. President Lopez called the meeting to order at 5 :30 p.m. Director Stuchell called the roll . Commissioner Bergstrom moved for the same slate of officers for the ensuing year , Delma Lopez , President and Fred Porter , Vice- President. Seconded by Commissioner Porter . Ayes : Lopez , Bergstrom, Porter Nays : None Absent: Commissioner Payne Commissioner Jones (had not arrived) . Commissioner Bergstrom moved for the approval of the June 14, June 27 and June 28 , 1988 minutes as printed . Seconded by Commissioner Porter . Ayes : Porter, Bergstrom, Lopez Nays : None Absent : Commissioner Payne Commissioner Jones (had not arrived) -2- Director Stuchell spoke to items of information on the agenda, 1986 CIAP bids received for work at Mt . Vernon, Commission ' s Retirement System, Budget Revisions-approval by HUD and the Commission ' s Picnic July 23 , 1988 . Additionally, the Director spoke to the Vacancy Report. Commissioner Jones arrived at 6:00 p.m. The Audit which the City wants to have performed and paid for by the Commission was discussed. The Director stated that he had written a communication to Steve Duarte some weeks back asking for a copy of the contract, however , he had not received same. He further said that after making a call to Dir . Duarte ' s Office, July 6, 1988, that Mr . Duarte conveyed to Mrs . Permoda that there were three ( 3 ) major exhibits that had to be copied and this would be done the week of July 11, 1988 and that the contract and exhibits would be forthcoming the middle of the week of July 11, 1988 . Commissioner Bergstrom stated that if they were not received during the week of July 11, 1988 , that a letter should be forwarded to the City Clerk under the Freedom of Information Act asking for the contract and exhibits , along with various other documents related to the Audit, bids , etc . The Director spoke to setting up non-profit programs which would enable the Commission to house individuals , i . e . , single , homeless , that they were not presently able to because of HUD directives and guidelines . Commissioner Bergstrom moved for adjournment of the meeting . Seconded by Commissioner Porter . There being no further business , the meeting adjourned at 6:05. After adjournment of the meeting the Director presented corsages to. Commissioners Jones and Lopez and boutonnieres to Commissioners Porter and Bergstrom. Dinner followed . LANSihG CITY CLERK MI14UTES OF SPECIAL MEETING Lansing Housing Commission June 27, 1988 President Lopez called the meeting to order at 6: 00 p.m. Present: President Lopez Vice-President Porter Commissioner Bergstrom Commissioner Payne Absent: Commissioner Jones (due to a prior commitment) Staff : Billie Permoda , Administrative Secretary Guests for interviewing purposes: Edward Stacy Alan Ray President Lopez opened the meeting by stating that this meeting was a special meeting and was for the purpose of interviewing two (2) candidates for the vacant position of Executive Director for the Lansing Housing Commission . She then stated that Vice- President Porter was the Chairman of the Personnel Committee and would be asking the questions/ conducting the interviews . However , she said that any Commissioners having questions or who desired input in the interview should do so. Commissioner Porter welcomed Mr . Stacy and asked that he provide, a brief resume of his educational background and his experience in the Public Housing and related fields . Mr . Stacy stated that he obtained a Bachelor of Science Degree from the University of Wisconsin, Sociology-Psychology-English; was a Certified Public Housing Manager . Also , he had taken various other courses such as Human Behavior Housing Design, Contract Law and Construction claims and Real Estate Syndication. Mr. Stacy worked for ten (10) years as the Executive Director , Waukesha Housing Authority, Waukesha, WI . He stated that he was the first Director for that Authority and he developed and directed the growth of the Authority , particularly elderly buildings . -2- Mr . Stacy at present is Deputy Director , of the Housing Authorities of the City and County of Fresno, CA. Mr . Stacy ' s authority has 800 units of public housing-county and 1,200 units of public housing-city . Additionally, he said that Fresno has 21 units of single family homeowners and the others are comprised of 40 units up to 100 units. Question and answer period followed . President Lopez thanked Mr . Stacy for coming and stated to him that the Commission will notify him of their final decision, when reached . Mr . Stacy thanked the Commission for inviting him to be interviewed . President Lopez welcomed Alan Ray and stated to him that the purpose of this special meeting was to interview two (2 ) individuals for the vacant position of Executive Director of the Lansing Housing Commission and that one person had already been interviewed and that he was the second one . Further she stated that Vice-President Porter was Chairman of the Personnel Committee and would be asking him questions/conducting the interview . However , that other Commissioners could ask questions/provide input if they so desired. Commissioner Porter asked Mr . Ray to give a brief resume of his educational background and his experience in the Public Housing and related fields . Mr . Ray stated that he had obtained a B .A. , Administration, Chicago State University, Chicago, Illinois , Sociology, Loyola University , Chicago, Illinois and was a M.P.A. Candidate (1987 ) , University of Michigan, Ann Arbor/Flint, Michigan; Urban Studies (1980-82) Governor State University, Park Forest South, Illinois . He stated that presently he is the Executive Director of the Saginaw Housing Commission, Saginaw, Michigan . In this position, he administer Public Housing Programs that have a combined budget of six million dollars . The Commission' s units consist of 1,300 conventional , elderly, homeownership and Section 8 units . Mr . Ray stated that he has been in this position since 1983 . In the years 1982 to 1983, Mr . Ray was Deputy Director of the Saginaw Housing Commission . Prior to this , he was with the Chicago Housing Authority in various positions . -3- Question and answer period followed. President Lopez thanked Mr . Ray for coming and stated to him that the Commission will notify him of their final decision, when reached . Mr . Ray thanked the Commission for inviting him to be interviewed . Commissioner Porter moved for adjournment . Seconded by Commissioner Bergstrom. There being no further business , the meeting adjourned at 9 :28 p.m. LANSING CITY CLERK JoL I I 3 os BY MINUTES OF SPECIAL MEETING Lansing Housing Commission June 28, 1988 President Lopez called the meeting to order at 6: 00 p.m. Present: President Lopez Vice-President Porter Commissioner Bergstrom Commissioner Payne Commissioner Jones Absent: None Staff: Billie Permoda, Administrative Secretary Guests for interviewing purposes : Conrad Benson Chris Stuchell President Lopez opened the meeting by stating that this meeting was a special meeting and was for the purpose of interviewing two (2) candidates for the vacant position of Executive Director for the Lansing Housing Commission . She then stated that Vice- President Porter was the Chairman of the Personnel Committee and would be asking the questions/conducting the interviews . However , she said that any Commissioners having questions or who desired input in the interview should do so. Commissioner Porter welcomed Mr . Benson and asked that he provide , a brief resume of his educational background and his experience in the Public Housing and related fields. Mr . Benson stated that he had a B .A. in Public Administration from the University of Michigan and attended Michigan State University , Graduate Training . Additionally, had assisted in various contemporaneous consulting experiences with the Gladwin Commission , West Branch Commission , East Tawas Commission , Middleton Commission, etc . -2- He is presently the Executive Director of the Chelsea Housing Authority , Chelsea , MA which consists of 910 public housing units , 550 rental assistance units and 17 million dollar MOD Program. He has been in this position since 1982. Prior to that he was the Executive Director of the Bay City Housing Commission. Question and answer period followed . President Lopez thanked Mr . Benson for coming and stated to him that the Commission will notify him of their final decision, when reached . Mr . Benson thanked the Commission for inviting him to be interviewed . President Lopez welcomed Chris Stuchell and stated to him that the purpose of this special meeting was to interview two (2) individuals for the vacant position of Executive Director of the Lansing Housing Commission and that one person had already been interviewed today and that he was the second and last one . Additionally, she stated that on June 27 , two (2) individuals had been interviewed. Further she stated that Vice-President Porter was Chairman of the Personnel Committee and would be asking him questions/conducting the interview . However , that other Commissioners could ask questions/provide input if they so desired. Commissioner Porter asked Mr . Stuchell to give a brief resume of his educational background and his experience in the Public Housing and related fields . He also stated that because Mr . Stuchell had worked for the Commission since 1981, that they were aware of his management skills , as well as other skills . Mr . Stuchell stated that he graduated in August 1981 , from Michigan State University, College of Urban Development with a Bachelor 's Degree. He majored in Urban and Metropolitan Studies , with program area of Community Development . Minored in Public Finance . Additionally he attended Northern Michigan University and Jackson Community College. He stated that he had began working for the Commission, as an Intern in 1981 which lead to employment with the Commission upon graduation from MSU. He said that in 1985, he was promoted to Assistant Director and April 1988, he was appointed as Acting Executive Director . Questions and answers followed. President Lopez thanked Mr . Stuchell for coming . -3- Mr . Stuchell thanked the Commission for his interview. Discussion was held by the Commissioners relative to the individuals they had interviewed . Commissioner Bergstrom made the motion that the Commission appoint Mr . Chris Stuchell as the new Executive Director and that he be called back into the meeting to be so informed. Seconded by Commissioner Porter . Unanimous vote by Commissioners Payne, Porter, Lopez , Bergstrom, Jones Mr . Stuchell was called back into the meeting and told of the Commission ' s vote to appoint him the new Executive Director effectively June 29, 1988. President Lopez instructed Billie Permoda , Administrative Secretary to notify, under her signature, all individuals who had been interviewed of the Commission' s action. Also, the Mayor and City Council . Commissioner Porter moved for adjournment of the meeting . Seconded by Commissioner Bergstrom. There being no further business , the meeting adjourned at 9 : 00 p.m. LANSIpdG CITY CLERK JuL I I 3 os FM '88 6Y LANSING HOUSING COMMISSION Minutes of the June 14, 1988, Commission Meeting Present: President Lopez Commissioner Bergstrom Commissioner Payne Commissioner Porter (arrived at 5 : 25 p.m. ) Absent : Commissioner Jones Guests: Sue Eby Staff : Chris Stuchell , Acting Executive Director Billie Permoda, Administrative Secretary President Lopez called the meeting to order at 5 :20 p.m. Acting Director Stuchell called the roll . President Lopez informed the Commission that Commissioner Jones had notified her prior that she would be on vacation and thus would be unable to attend the June 14, 1988, meeting. Commissioner Bergstrom moved for the approval of the May 10, 1988 , Commission Meeting as printed. Seconded by Commissioner Payne . Ayes : Payne, Lopez , Bergstrom Nays : None Absent: Commissioner Jones Commissioner Porter (had not arrived) Commissioner Porter arrived at 5 : 25 p.m. Acting Director re-introduced Resolutions #654 and #655 which was previously voted on via telephone; Budget Revision No. 1, Low Rent Program and Budget Revision No. 1, Home Buyer Program. Both Budgets were explained by the Acting Director and general discussion followed: -2- Commissioner Bergstrom moved for the reaffirmation of Resolutions 654 and 655. Seconded by Commissioner Porter . Ayes : Porter , Bergstrom, Payne, Lopez Nays : None Absent: Commissioner Jones Acting Director Stuchell introduced Resolution #656-Statement of Personnel Policy Update with attached policy. He explained to the Commission that some language in the policy had to be changed because of the termination of City of Lansing ' s personnel services . General discussion was held on Resolution 656. Commissioner Porter moved for the adoption of Resolution 656. Seconded by Commissioner Bergstrom. Ayes : Lopez, Porter , Payne, Bergstrom Nays : None Absent: Commissioner Jones Acting Director Stuchell introduced Resolution #657-Development of an Admission Policy for Section 8 Existing Certificates and Vouchers . He stated that a directive had been received from HUD Grand Rapids requiring the LHC to implement this policy. General discussion was held on Resolution 657 . Commissioner Bergstrom moved for the adoption of Resolution 657 . Seconded by Commissioner Porter . Ayes : Porter , Payne, Lopez, Bergstrom. Nays : None Absent : Commissioner Jones Acting Director Stuchell informed the Commission that he had gone out for proposals for the re-design of offices of the Lansing Housing Commission with Christy Associates and Janet Smith Associates . He explained that one of the reasons for the redesign was to give more privacy to employees when interviewing individuals who were applying for public housing and also, that HUD had noted in their last Management Review that it was essential that the individual administering the Section 8 Program be given more room to allow privacy in interviewing potential Section 8 residents . The Acting Director asked for the Commission to authorize him to engage the services of Christy Associates , the low bidder . General discussion was held on this matter . -3- Commissioner Bergstrom moved to accept the proposal of Christy Associates . Seconded by Commissioner Porter . Ayes : Porter , Payne, Lopez , Bergstrom Nays : None Absent: Commissioner Jones Acting Director Stuchell congratulated President Lopez on her reappointment to the Lansing Housing Commission Board and stated that he was extremely pleased that she would be on the Board for five (5) more years. Mr . Stuchell said that he had sent a communication to Steve Duarte requesting a copy of the executed contract the City has with Touche Ross Co . , regarding audit services for the Commission. However , he stated , that he had not received the requested copy or any contact from Mr . Duarte. The Acting Director spoke to the Vacancy Report and the Tenant Accounting Report It was discussed and decided that the Annual Commission Meeting would be a dinner meeting for Commissioners . Commissioners were to be polled on the date in July. Commissioner Porter , Chairman of the Personnel Committee stated that he and Commissioner Bergstrom had gone over the fifteen (15) Resumes selected by the Commission at their May 10, 1988, meeting and had narrowed it down to four (4) finalists to be interviewed . He said that the finalists were selected by their education,as it related to housing and their experience , as it related to housing. Commissioner Porter directed Administrative Secretary , Billie Permoda to send letters to all individuals who had submitted Resumes , who were not one of the finalists and inform them of this . Also, to send letters and verbally communicate to the four ( 4 ) finalists that they had been selected and to make the necessary travel arrangements , if needed . It was suggested by Commissioner Bergstrom and decided by all Commissioners present that the interviews would be June 27, 1988, from 6: 00 p.m. - 10: 00 p.m. and June 28, 1988, from 6: 00 p.m.- 10 : 00 P.M. -4- Commissioner Bergstrom directed Ms . Permoda to send a communication to the Mayor and City Council informing them of the date , time and location of the interviews and invite them to attend if they so desired. Commissioner Porter moved for adjournment . Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 6: 45 p.m. LANSING HOUSING COMMISSION Minutes of the May 10, 1988, Commission Meeting Present : President Lopez Vice-President Porter Commissioner Payne Commissioner Jones Commissioner Bergstrom (arrived at 5 : 20 p.m. ) Absent : None Guests: Sue Eby Staff: Chris Stuchell , Acting Executive Director Billie C . Permoda, Administrative Secretary President Lopez called the meeting to order at 5 : 15 p.m. Acting Director Stuchell called the roll . Commissioner Payne moved for the approval of the April 5, 1988, Commission Meeting as printed. Seconded by Commissioner Jones . Ayes : Lopez , Payne, Jones , Porter Nays: None Absent: Commissioner Bergstrom (had not arrived for vote) Commissioner Bergstrom arrived at 5 :20 p.m. Acting Director Stuchell spoke to agenda item 4 . He stated that Mr . Cleophus Boyd , of the Mayor 's Office, issued a memorandum to certain Department Heads where in part he said that the Commission had declined to enter into agreement with the City for certain personnel , payroll and accounting services . Further , in Mr . Boyd 's memorandum, he advised that they should terminate their services of mail pick up and delivery, purchase of gasoline by the Commission and the use of City petty cash checks . Acting Director Stuchell stated that the Commission was now using the service of ADP for payroll services , which had been voted on by Commission Resolution. He assured the Commission that the transition was going smoothly thanks to the efforts of various Commission employees . Also, he said that Commission employee Kathy Sullivan was the contact person with ADP and called in the various hours and wages of employees each week . -2- It was stated by Acting Director Stuchell that he had been meeting with the various fringe benefit individuals and that, in most instances , the insurances , such as BC/BS would be at a reduced rate as a result of the Commission being meshed with other organizations of the same size. Also, that through the help of various employees at the Maintenance Department , the gas pump at Central Maintenance had been converted to a no lead pump, at no cost , by Mooney Oil Company and that the few vehicles that used leaded gasoline would purchase from Mooney Oil . Additionally, he stated that he is in the process of changing the Commission' s Personnel Policy which will be presented to them at their next regular meeting. Further he said that MESC had been contacted relative to the Commission using them for job referrals . The Acting Director said that the Commission has rented a mailing metering machine and has purchased a weighing machine ; has ordered petty cash checks to be used for court filings , emergencies and an account for this purpose has been established at First of America; talked to Finance Director, James Dowsett at which time Mr . Dowsett stated that he did not think there would be a problem with the Commission staying in the City ' s Retirement Program. Commissioner Bergstrom moved for the reaffirmation of Resolutions 647, 648 and 649, previously passed by telephone vote. Seconded by Commissioner Payne. Ayes: Payne, Porter , Lopez , Bergstrom, Jones Nays : None Absent: None Acting Director Stuchell introduced Resolution 650-Revision of Admission and Continued Occupancy Policy to incorporate the new income limits . Commissioner Bergstrom moved for approval of Resolution 650. Seconded by Commissioner Payne. Ayes: Porter , Payne, Bergstrom, Jones , Lopez Nays : None Absent: None Acting Director Stuchell introduced Resolution 651-0il paintings be removed from the Commission 's inventory and books of account. Commissioner Bergstrom moved for the adoption of Resolution 651. Seconded by Commissioner Jones : Ayes : Porter , Payne, Bergstrom, Jones , Lopez Nays : None Absent : None -3- Acting Director Stuchell introduced resolution 652-Write off of tenant accounts . Commissioner Jones moved for the adoption of Resolution 652. Seconded by Commissioner Payne. Ayes : Lopez , Jones , Payne, Bergstrom, Porter Nays : None Absent: None Acting Director Stuchell introduced resolution 653-Write off of tenant accounts (State of Michigan) Commissioner Jones moved for the adoption of Resolution 653. Seconded by Commissioner Payne. Ayes : Lopez , Jones , Payne, Bergstrom, Porter Nays : None Absent : None The Acting Director spoke to a matter on the agenda under items of information wherein the City had gone out for bids for the Commission ' s Audit ; that the City has stated that they will select the auditor and the Commission will have to pay for the audit . He said that he had contacted HUD Grand Rapids and received a response from Tom Jones of HUD wherein the communication it was stated that HUD had problems with the legal aspect because that did not follow the Cooperation of Agreement the City had with the Commission. Mr . Stuchell said that it was his recommendation that the Commission cooperate with the audit , but not pay for it. He said that at this point, the Commission does not know if the audit will meet with HUD approval . Commissioner Bergstrom suggested that a communication be put together stating that the Commission would cooperate with the City, but that we have been informed by HUD that payment of the audit is not in compliance with HUD regulations . That, the Commission will not pay for the audit . Acting Director Stuchell informed the Commission that Commission Attorney Dunnings had reached a settlement in the Wendy Kemp matter in the amount of $1 ,250 . Commissioner Bergstrom made a motion to settle the matter for $1 ,250 . Seconded by Commissioner Jones : Ayes : Lopez , Jones , Bergstrom, Porter, Payne Nays : None Absent: None -4- The Acting Director spoke to the Vacancy Report for May and the Tenant Accounting Report. Commissioner Bergstrom made the motion to adjourn the regular meeting. No one seconded the motion. Commissioner Bergstrom moved to rescind the motion to adjourn the regular meeting and to keep the meeting open . Seconded by Commissioner Porter . Ayes: Porter , Payne, Bergstrom, Lopez , Jones Nays : None Absent : None Acting Director Stuchell left the meeting at 5 : 45 p.m. The regular meeting continued with discussion and review of resumes received for the Executive Director position. Commissioner Lopez left the meeting at 6 : 45 p.m. to attend another previously scheduled meeting. Commissioner Bergstrom moved for adjournment of the meeting . Seconded by Commissioner Porter . There being no further business, the meeting adjourned at 7 : 45 p.m. LANSING ROUSING COMMISSIOiQ Minutes of the April 5 , 1988, Commission Meeting Present: President Lopez Vice-President Porter Commissioner Bergstrom Commissioner Payne Commissioner Jones Absent : None Guests : Sue Eby Staff: Walter Norris , Jr . , Executive Director Chris Stuchell , Assistant Director Billie C. Permoda , Administrative Secretary President Lopez called the meeting to order at 5 : 2.8 p.m. Director Norris called the roll . Commissioner Jones moved for the approval of the Minutes of the March 8 , 1988 , Commission Meeting as printed . Seconded by Commissioner Payne. Ayes : Porter , Bergstrom, Payne, Jones , Lopez Nays : None Absent : None President Lopez addressed the next action item on the agenda which was acceptance of resignation of Executive Director . Commissioner Bergstrom made the motion that the resignation of the Executive Director be accepted , with regrets . Seconded by Commissioner Porter . Ayes : Porter , Bergstrom, Payne, Jones , Lopez Nays : None Absent : None President Lopez introduced the next action item on the agenda which was approval for Director to be reimbursed for his compensatory time. -2- Director Norris spoke to the matter . He stated that as his office began to process his termination form, that it was stated to him, by the City Personnel Department that he could not carry over his 257 1/2 hours of compensatory time. That the limit that could be carried over was 60 hours . However , the Director explained to the Commission that he had sent a communication to Karen Jackson of the Personnel Department when they had initiated this rule on compensatory time and also vacation time. He stated in his communication that the Lansing Housing Commission was to be excluded from this restriction/limits , explaining that the Commission only had 31 employees and most of the time, impossible to stay within the guidelines of the City , relative to carry over of time, due to the tremendous work load of the employees . It was the general consensus of the Commission , that if the Director had the compensatory time coming that he was entitled to it . Commissioner Bergstrom moved for approval for the Director to be reimbursed for his compensatory Lime since he had previously communicated to tie Personnel Department that the Commission was not to be included in their restrictions/limits . Seconded by Commissioner Payne. Ayes : Lopez , Porter , Payne, Bergstrom, Jones Nays : None Absent : None Director Norris re-introduced Resolution #640-Commission to go with a private company, versus the City of Lansing , for payroll and personnel services . This Resolution had been tabled at the March 8 , 1988 , meeting and then voted on via telephone with a unanimous vote and was now, back on the agenda for reaffirmation . Commissioner Bergstrom moved to reaffirm Resolution #540 . Seconded by Commissioner Porter . Ayes : Lopez , Porter , Payne, Bergstrom, Jones Nays : None Absent : None Director Norris introduced Resolution 1#642-Restoration of 196 1/2 hours of compensatory time to James D. Armsted . -3- General discussion held on Resolution #642. Commissioner Porter moved in favor of restoration of compensatory time for James D. Armsted. Seconded by Commissioner Bergstrom. Ayes : Porter , Payne, Bergstrom, Jones , Lopez Nays : None Absent : None Director Norris introduced Resolution #643-Appointment of Mr . Chris Stuchell as Acting Director of the Lansing Housing Commission . Discussion was held on Resolution #643. Commissioner Payne moved for the approval of Mr . Chris Stuchell as Acting Executive Director . Seconded by Commissioner Jones . Ayes : Payne, Bergstrom, Jones, Lopez , Porter Nays : None Absent : None It was decided by all Commissioners to leave the Acting Director ' s salary where it presently is and to be acted upon before the next Commission Meeting with the salary being retroactive to April 12, 1988 . Director Norris introduced Resolution #644-Authorization for individuals to sign and co-sign checks for the Lansing Housing Commission . Discussion held on Resolution #644 . Commissioner Bergstrom moved for the adoption of Resolution #644 . Seconded by Commissioner Porter . Ayes : Lopez , Jones , Porter , Payne, Bergstrom Nays : None Absent : None Director Norris introduced Resolution #645-Operating Budget for fiscal year ending June 30 , 1989 . The Director went over the Operating Budget and explained same in detail . Commissioner Bergstrom moved for the adoption of Resolution #645 . Seconded by Commissioner Porter . -4- Ayes : Lopez , Jones ,Porter , Payne, Bergstrom . Nays : None Absent : None Commissioner Jones left at 6: 30 p.m. Director Norris introduced Resolution #646-Homebuyer Budget for fiscal year ending June 30, 1989 . The Director went over the Homebuyer Budget and explained same in detail . Commission Porter moved for the adoption of Resolution #646. Seconded by Commissioner Bergstrom. Ayes : Lopez , Bergstrom, Payne, Porter Nays : None Absent : Commissioner Jones (left at 6: 30 p.m. ) Next item for action on the agenda was determination of method to advertise the position of Executive Director and authorization for the Director to implement process . Much discussion was held on this subject . Commissioner Porter moved that the position of Executive Director be advertised in the State Journal , a Minority paper , NAHRO Monitor and City Hall , with deadlines for receipt of resumes being May 15, 1988. Seconded by Commissioner Bergstrom. Ayes : Payne, Porter , Lopez , Bergstrom Nays : None Absent : Commissioner Jones (left at 6: 30 p.m. ) Next agenda item for action-authorization for Chris Stuchell , Ellen Scarlett and Commissioner/s to attend the North Central Regional Council of NAHRO 'S 1988 Annual Conference , April 30-May 3 , 1988, Grand Rapids, MI. Commissioner Bergstrom moved for approval for Chris Stuchell , Ellen Scarlett and a Commissioner to attend the North Central Regional Council of NAHRO'S 1988 Annual Conference , April 30-May 3, 1988, Grand Rapids, MI . Seconded by Commissioner Payne . Ayes : Bergstrom, Payne, Porter , Lopez Nays : None Absent: Commissioner Jones (left at 6 : 30 p.m. ) -5- It was agreed by all Commissioners that they would sign the letter of the reappointment of Delma Lopez to Mayor McKane. Items of information a through e were brought to the attention of the Commission . Director Norris gave the Vacancy Report for April 1988 . Commissioners Bergstrom, Lopez , Payne and Porter stated to the Director that he had done a good job for the Commission and wished him the best of luck in his new position in Galveston . Director Norris told the Commissioners that it had been a real pleasure to work for them and thanked them for the knowledge they had provided to him and the support given to him over the years . Commissioner Bergstrom moved for adjournment . Seconded by Commissioner Porter . There being no further business , the meeting adjourned t 7 : 15 p.m. LANSING HOUSING COMMISSION Minutes of the March 8 , 1988 , Meeting Present : President Lopez Vice-President Porter Commissioner Payne Commissioner Jones Commissioner Bergstrom (arrived at 5: 28 p.m. ) Absent: None Guest : Stuart Dunnings , Jr . , Commission Attorney Staff : Walter Norris, Jr . , Executive Director Chris Stuchell , Assistant Director Billie C. Permoda, Administrative Secretary President Lopez called the meeting to order at 5 : 18 P.m- Director Norris called the roll . Commissioner Payne moved for the approval of the Minutes of the February 9 , 1988 , Regular Commission Meeting . Seconded by Commissioner Jones. Ayes: Lopez , Jones, Payne, Porter Nays: None Absent: Commissioner Bergstrom had not arrived Due to the fact that Attorney Dunnings was present to speak had on Resolution #641, and that he a d a previous g, othetDirectorussked only a limited time to spend that item four (4) be moved forward on the agenda. President Lopez honored ttioDlr#641 authorization to make request next an item of business Resolu passed Opinion of Attorney General relative to legality of newly City Council Ordinance. -2- Attorney Dunnings went through the Ordinance pointing out various sections where , in his opinion , were in violation of the Commission' s ACC. He said that he would like the Commission to authorize the Director to send a communication to Representative Hollister to request that he ask the Attorney General for an opinion as to the legality of the Ordinance. Attorney Dunnings said that he would like to recommend that he and the Director meet with the Mayor so as to inform him of the request for an Opinion of the Attorney General and the reason for the request . Attorney Dunnings said that the Attorney General ' s Opinion would .be quicker than pursuing the matter through the courts. General discussion was held on Resolution #641. Commissioner Porter moved for the passage of Resolution #641. Seconded by Commissioner Payne. Ayes : Lopez , Payne, Porter, Jones Nays : None Absent: Commissioner Bergstrom had not yet arrived AttorneyDunnings left at 9 approximately 5:20 p.m. Commissioner Bergstrom arrived at 5 :28 p.m. Director Norris introduced Resolution #640-authorization to hire private company to do Commission payroll . The Director stated that the City has passed a Resolution stating that they are going to assess a charge of $14,000 for 1988, for payroll and personnel services . That they stated they are going to draft a contract to this effect for the Commission ' s signature and that the Commission has to sign the contract or not have the service. Additionally, that the Commission will have to have in reserves x amount of thousands of dollars, for this purpose, on deposit at all times . Further the Director stated that he has contacted an outside company and they can offer the payroll service for $2,500 per year as opposed to the $14,000 the City is seeking. Commissioner Porter left at 5 :55 p.m. Commissioner Bergstrom stated that the Commission should wait, assuming the Commission will receive receive the contract and sit down with the appropriate individuals and say that the Commission is willing to pay $2,500, but not the inflated price of $14,000; that the Commission has some great concerns and need some explanation fdr the $14,000 figure, especially, in the area of personnel costs . -3- Director Norris stated that HUD Grand Rapids has not approved the City ' s Cost Allocation Plan and that the Commission would have to get HUD ' s approval so that they will not be in violation of Federal Law . Commissioner Jones made the motion to table Resolution #640. Seconded by Commissioner Bergstrom. Ayes : Lopez , Payne, Jones , Bergstrom Nays: None Absent: Commissioner Porter had left at 5 :55 p.m. Director Norris stated that he would like authorization for President Lopez to submit the letter on the 1986 audit response to HUD. Commissioner Bergstrom moved for the approval of President Lopez to submit the letter and responses on the 1986 audit findings to HUD Grand Rapids. Seconded by Commissioner Payne. Ayes: Payne, Jones, Lopez, Bergstrom Nays : None Absent: Commissioner Porter had left at 5 :55 p.m. Discussion was held on the City 's newly passed Ordinance wherein it was stated that they select the Auditor for the Commission and the Commission pay for it . Commissioner Bergstrom made the motion for the Commission go out for the 1987-88 audit bid solicitation and request that proposals have a time constraint of 120 days after the fiscal year to be completed. Seconded by Commissioner Payne. Ayes : Lopez , Payne, Jones, Bergstrom Nays: None Absent: Commissioner Porter had left at 5 :55 p.m. Director Norris informed the Commissioners that the funds had run out for the Teen Pregnancy Program and there would be no such program as of April 1, 1988. The Director stated that plans and specifications used for MI58- 15 have been sent to Wakely and Associations; that they will be doing a survey, relative to the discoloration of walls in MI58-15 on five (5) of the effected units . Commissioner Bergstrom moved for adjournment . Seconded by Commissioner Payne There being no further business, the meeting adjourned at 7:20 T,AMSTNG HOUSTN G CONliMTSSTON Minuier of the February 9 , 1988 t:leeting Present : President Lopez Vice-President Porter Commissioner Payne Commissioner Bergstrom (arrived at 5 : 19 p.m. ) Absent : Commissioner Jones Staff : Walter Norris , Jr . , Executive Director Chris Stuchell , Assistant Director Billie Permoda , Administrative Secretary President Lopez called the meeting to order at 5 : 16 p.m. Director Norris called the roll . Commissioner Payne moved for the approval of the Minutes of the Meeting of January 12, 1988. Seconded by Commissioner Porter . Ayes : Payne, Porter , Lopez Nays : None Absent : Commissioner Bergstrom (had not arrived) Commissioner Jones Commissioner Bergstrom arrived at 5 : 19 p.m. Director Norris spoke to items on the agenda: Item D-issues brought before the Ways and Means Committee (communication from Attorney Dunnings) Discussion was held on this issue . Commissioner Bergstrom suggested that, after Attorney Dunnings had gathered all information to present to Attorney Knot for the Ways and Means Committee, that a Special Meeting be held of the Commission and Attorney .Dunnings to go over the. material/s before presentation to the Ways and Means Committee. Director Norris informed the Commission of the meeting with Congressman Wolpe, HUD Grand Rapids and Mayor McKane on February 26 , 1988 , 10 : 30 - 12 : 00 noon . He stated that this was the meeting that he had asked for several months ago to relative to unresolved issues : Termination of MI33-KO58-001 , 1987 CIAP application and joint compound discoloration. Further he stated, -2.- President Lopez and Vice-President Porter had been invited to attend that meeting . Commissioner Bergstrom stated that he also would like to be in attendance if permissable . Director Norris answered in the affirmative relative to Commissioner Bergstrom ' s question if the Commission would be willing to participate in a Diversion Program. The Director spoke on the Safety Committee meeting/HARRG, that he had attended . He said that they have an extensive loss control program and that Lyle Marquart is in the process of working on it to put it into effect at the Commission. It was the Director ' s feeling that the meeting was very informative . Director Norris stated that a proposal had been received from Testing Engineers and Consultants , Inc . , regarding discoloration on Project MI58-15 at a cost of $9 ,700 . Additionally , he said that the proposal had been sent to HUD for their approval for the Commission to contract with Testing Engineers and Consultants , Inc . Additionally , the Director reviewed the NAHRO Legislative Conference he had attended in Washington , DC . Director Norris stated that the Staff Retreat on January 22, 1988 , was very successful and that another one , involving different staff individuals would be held on February 17, 1988, and invited all Commissioners to attend . The Director reviewed the Vacancy Report and the Tenant Accounting Report . Commissioner Porter moved for adjournment of the meeting . There being no other business , the meeting adjourned at 6: 30 p.m. MINUTES OF THE LANSING HOUSING COMMISSION MEETING JANUARY 12, 1988 Present : President Delma Lopez Commissioner Payne Commissioner Jones Commissioner Bergstrom (arrived at 5 :55 p.m. ) Absent : Vice-President Porter Staff: Walter Norris , Jr . , Executive Director Chris Stuchell , Assistant Director Billie Permoda, Administrative Secretary President Lopez called the meeting to order at 5 : 25 p.m. Director Norris called the roll . Commissioner Payne moved for the approval of the December 8 , 1987 , Commission Minutes as printed. Seconded by Commissioner Jones . Ayes : Payne, Jones , Lopez Nays : None Absent: Commissioner Porter Commissioner Bergstrom (had not arrived) It was the Commission 's desire to amend the agenda to include authorization for attendance at the Michigan Chapter of NAHRO Winter Conference. Commissioner Bergstrom moved for approval for three (3 ) individuals to attend the Michigan Chapter of NAHRO Winter Conference, February 10-12, 1988, Battle Creek , MI. Seconded by Commissioner Jones . Ayes : Jones , Payne, Lopez , Bergstrom Nays : None Absent: Commissioner Porter Director Norris spoke to the items of information on the agenda . In the Director ' s Report , the Director stated that on January 22, 1988, 12 : 00 noon to 2 : 00 p.m. , there will be a luncheon meeting for Commissioners . It will be held in the Library of the Hummingbird Restaurant located in the Clarion. He asked that the Commissioners come prepared to give some direction on what, in their opinion, Boards should be doing and what major thrust they would like for the Commission to make . He also stated that there will be workshops/staff retreats January 26 , 1988 and January 28, 1988, from 8 : 00 a .m. to 4 : 00 p.m . for Commission staff . He urged Commissioners to attend these workshops also which will address some staff planning, policy re: an Aids policy, Teen Pregnancy Program, Pest Control and Public Relations . Additionally, he stated that there will be guests speakers to address the Aids threat, expansion of the Teen Pregnancy Program and effective communications with resident 's pest control . The Director reported that he had meet with the City Attorney on various outstanding issues regarding CIAP application, utility bills , inspection fees , i . e . He urged all Commissioners to a` contact a Councilman to inform them of the importance of the passage of Resolution #23 relative to the CIAP application and explained that if action was not taken on this issue, that HUD had stated that they would take back the $112, 000 allocated. Discussion was held on the establishment of a non-profit program. Commissioner Bergstrom stated that Peeckham Industries had established a non-profit program and that they may be aware of some programs that the Commission would be entitled to. He gave the Director names of two (2) individuals to contact. Commissioner Jones reported that she had been made aware, by two (2 ) senior citizens who lived at Hildebrandt, that they were experiencing garbage being thrown at their front door , loud noises , i .e. However , they were afraid to go out doors or report the disturbances. Director Norris suggested that it was his feeling that it would be helpful to schedule a meeting with residents of Hildebrandt, featuring Commissioner Jones to come and speak . Also, he stated that he will discuss this meeting with Manager , Martha Scott. Further , he said that the curfew was not being enforced; what is needed is a strong contact to work with the Police and their assistance in getting participation of the residents . President Lopez made the Commissioners aware of the Martin Luther King Luncheon, Monday, January 18 , 1988 and also the activities -3- planned at City Hall in honor of Martin Luther King, Friday, January 15, 1988. Commissioner Bergstrom moved for the adjournment of the meeting. There being no further business, the meeting adjourned at 6:55 p.m. �p�S�FiG �11Y CLERK LANSING HOUSING COMMISSION Minutes of the October 11, 1988, Commission Meeting Present : President Lopez Vice-President Porter Commissioner Jones (arrived at 5 :45 p.m. ) Commissioner Payne Absent: Commissioner Bergstrom Guest: Jeanette Muse, Union Stewart Hiawatha Tyson, Maintenance Worker Diane Haggerty, Union Representative Staff: Chris Stuchell , Executive Director Billie C. Permoda, Administrative Secretary President Lopez called the meeting to order at 5:18 p.m. Director Stuchell called the roll . Commissioner Bergstrom was recorded as absent: Commissioner Payne moved for the approval of the September 13, 1988 , meeting minutes as printed . Seconded by Commissioner Porter . Ayes: Lopez , Payne, Porter , Jones Nays : None Absent : Commissioner Bergstrom Commissioner Jones (had not arrived for vote) Director Stuchell requested that Addendum A to the Agenda-Union Grievance Hearing regarding Lansing Housing Commission employee, Hiawatha Tyson, be heard at this time. The Union representatives , Diane Haggerty , Jeanette Muse and Housing Commission employee, Hiawatha Tyson were brought in for the Grievance Hearing. The Director stated that Mr . Tyson was given a Notice of Disciplinary Action for violation of GR-2-"Unexcused absences are prohibited" . Mr . Tyson had eight (8) unexcused absences from January 1988 to June 14, 1988. Thus, Mr . Tyson was given three (3) working days off without pay effective Monday, June 20, 1988. Commissioner Jones arrived at 5 :45 p.m. Discussions/arguments for Mr. Tyson were given by the Union and Mr . Tyson. -2- Vice-President Porter directed that the Commission's General Work Rules again be made available to all employees . Union representatives and Mr . Tyson left at 6: 05 p.m. Commissioner Porter made the motion that the disciplinary action handed out to Mr . Tyson stand. Seconded by Commissioner Payne. Ayes : Porter , Lopez, Payne, Jones Nays: None Absent: Commissioner Bergstrom The Director introduced Resolution #661-Conversion of Retirement Plan to MERS . Explanation of the Resolution was given by the Director and General discussion was held on Resolution #661 . Commissioner Porter moved for the adoption of Resolution #661. Seconded by Commissioner Payne . Ayes : Porter, Payne, Lopez , Jones Nays : None Absent: Commissioner Bergstrom On the agenda was the President 's report to Mayor McKane. Commissioner Porter moved for authorization of the President to sign the report. Seconded by Commissioner Payne. Ayes : Payne, Lopez , Jones , Porter Nays : None Absent : Commissioner Bergstrom Director Stuchell spoke to memorandum to Gertrude Jordan , relative to the wall discoloration problems existing in MI-58-15; Report on Audit , Report #88-CH-202-2177 as closed , final approval of Final Application for the 1988 CIAP program. Director Stuchell spoke to the Commission's Vacancy Report for October 1988 and the Tenant Accounting Report. It was agreed on by all Commissioners present that the Christmas party would be held Friday , December 16, 1988, 7 : 00 p.m. , at Commissioner Payne's home. Commissioner Porter moved for adjournment of the meeting. There being no further business , the meeting adjourned at 6:55 p.m. LANSING HOUSING COMMISSION Minutes of Special Commission Meeting, October 28, 1988 7: 30 a.m. Present: President Lopez Vice-President Porter Commissioner Payne Commissioner Bergstrom Absent: Commissioner Jones Guests: Jo Ellen Flaherty, Mayor 's Liaison James Riley, Former Commissioner Jeanette Muse, Union Stewart Staff: Chris Stuchell , Executive Director Billie C. Permoda, Administrative Secretary President Lopez called the meeting to order at 7:35. Director Stuchell called the roll . All Commissioners present with the exception of Commissioner Jones . President Lopez stated that Commissioner Jones had contacted her and said she would be unable to attend the meeting due to the fact that she would be at work . However , that Commissioner Jones had prepared a statement, that was included in the packets of each Commissioner, that she would like to have her statement made a matter of record in the minutes . (Commissioner Jones ' statement is attached and thus a part of the official minutes ) . The President stated that this meeting was regarding a personnel matter ; the termination of Ms . Phyllis Davis and that Vice- President Porter had asked that the meeting be called. At this time the President turned the meeting over to Vice-President Porter adding that if other Commissioners , individuals present wished to provide input, they may do so. General discussion followed with input from all Commissioners, Jo Flaherty and James Riley. All Commissioners , with the exception of Commissioner Porter, stated that the Director had made his decision and that they thought at this point in time the Commission should stand by him. Additionally, that Ms. Davis would have a chance to defend her position through the normal Union procedure. -2- Commissioner Porter made a motion that the Director 's decision be reversed and that Ms . Davis be reinstated. There was no support for the motion and thus, it did not carry. Commissioner Bergstrom moved for adjournment. Since there was no further business, the meeting adjourned at 8 : 35 a.m. LAO 31 Lansing Housing Commission Minutes of the November 8, 1988 Regular Meeting 5: 00 p.m. Present: President Lopez Vice-President Porter Commissioner Jones Commissioner Payne Commissioner Bergstrom Absent: None Guests: Phyllis Davis , Former Commission Employee Diane Haggerty, Union Representative Staff: Chris Stuchell , Executive Director Billie C. Permoda, Administrative Secretary President Lopez called the meeting to order at 5 : 00 p.m. Director Stuchell called the roll. All Commissioners present. Commissioner Jones moved for the approval of the October 11, 1988 , Regular Commission Meeting as printed . Seconded by Commissioner Payne. Ayes : Lopez , Porter, Payne, Jones, Bergstrom Nays: None Absent: None Commissioner Payne moved for the approval of the October 28, 1988, Special Meeting after correction of the Minutes to include Commissioner Bergstrom as present . Seconded by Commissioner Bergstrom. Ayes: Lopez , Porter, Payne, Jones, Bergstrom Nays: None Absent: None President Lopez stated that the next item on the agenda was Union Grievance Hearing regarding terminated employee, Ms . Phyllis Davis . Diane Haggerty , Union Representative stated that Ms . Phyllis Davis wished to tell her side of the story in her own words. -2- Ms . Davis explained her actions regarding the situation to the Commission. Director Stuchell spoke on his review and determination regarding the matter to the Commission Much discussion was held on this matter . Commissioner Porter made the motion that Phyllis Davis be given two weeks off without pay, reinstated and demoted. No second on the motion; motion dies for lack of support. Commissioner Bergstrom moved for the passage of a last chance agreement , the Commission would reduce the termination to thirty ( 30 ) day suspension; if employee , in the future had further infractions , that employee would be subject to termination without the Union grievance procedure and that employee would also sign a paper tendering her resignation effective at age 55. No second on the motion; motion dies for lack of support . Commissioner Payne made a motion that the matter of termination stand. Seconded by Commissioner Jones . Ayes : Lopez, Jones, Payne Nays : Porter , Bergstrom Absent: None Diane Haggerty and Phyllis Davis left the meeting. Director Stuchell reported on the status of City of Lansing Audit . He stated that Touche Ross had stated that they had received no direction to do the audit per HUD guidelines; they did not audit Section 8 or the Homebuyers Program. Mr . Stuchell stated that he had sent a copy of his draft communication to John Kirkwood for Mr . Duarte ' s review in September, Mr . Duarte had never replied to the communication. Further he stated that it was his recommendation to go through the Audit Bids received, pick the lowest bidder and award them the bid so that the required HUD audit could be done, thus preventing the Commission of being in breach of the ACC. Commissioner Bergstrom moved to support the Directors recommendation. Seconded by Commissioner Jones. Ayes : Lopez , Bergstrom, Payne, Porter , Jones Nays : None Absent: None -3- Director Stuchell spoke on the status of the Inspector General 's Review that was in progress at the Commission, stating in part that the Section 8 Program seemed to be the one which they were placing their greatest focus on. Director Stuchell made the Commission aware that he had a meeting with Alan Tubbs and representatives from the Planning Department relative to some uses for the Parking lot on the north side of Oliver Tower . He stated that some excellent ideas were presented on future development of that area. Director Stuchell informed and invited all Commissioners to the Human Relations Board Meeting , Mt . Vernon Park , November 10, 1988, 7 : 00 p.m. Commissioner Bergstrom moved for adjournment. There being no further business, the meeting adjourned at 6: 45 p.m. LANSING HOUSING COMMISSION Minutes of the December 13, 1988 Regular Meeting 5 : 15 p.m. Present: President Lopez Vice-President Porter Commissioner Bergstrom N Commissioner Jones r' Commissioner Payne y 0 Absent: None o sr Staff: Chris Stuchell , Executive Director W Ravinder Yalamanchi , Assistant Director G-cp '` Billie Permoda, Administrative Secretary President Lopez called the meeting to order at 5 :15 p.m Director Stuchell called the roll . All Commissioners present. Director Stuchell introduced the new Assistant Director, Ravinder (Ravi ) Yalamanchi . He stated that Mr . Yalamanchi was formerly with the Ypsilanti Housing Commission in the capacity of Finance Director and that since coming on board November 28, 1988, he had proven to be a great asset to the Commission. Commissioner Jones moved for the approval of the November 8, 1988, Regular Commission Meeting Minutes as printed. Seconded by Commissioner Payne. Ayes: Lopez , Payne, Bergstrom, Porter, Jones Nays : None Absent: None Communication from Stephen Duarte, Director of Finance, relative to exclusion of Executive Director in the City ' s Executive Pay Plan was discussed. 6 -2- Authorization for Change of Status Notice, for the Director 's salary to be sent to the Mayor for his approval was discussed. It was noted that the Director had been working, in the Executive Director position since June, under the Acting Director 's salary. Discussion was held on the salary increase. Commissioner Bergstrom moved for approval of the salary increase and the Change of Status Notice being sent to the Mayor for his approval . Seconded by Commissioner Payne. Ayes : Lopez , Payne, Jones, Bergstrom Nays : Porter Absent: None Commissioner Porter expressed his concern regarding the merit increase. Director Stuchell spoke to reorganization of Commission staff. He stated that he had sent a communication to HUD Grand Rapids outlining the need to hire three ( 3 ) permanent Intermediate Clerks to be placed on family developments and their communication in concurrence. Also, he discussed the hiring of additional personnel relative to the Section 8 Existing program and that a part-time inspector had been placed under contract for the inspection of Section 8 units. Director Stuchell introduced Resolution #651 Amended-Changing of "five (5) oil paintings" to correctly read six (6) oil paintings . Commissioner Bergstrom moved for the adoption of Resolution #651. Seconded by Commissioner Payne. Ayes: Porter , Payne, Jones, Lopez , Bergstrom Nays : None Absent: None Director Stuchell introduced Resolutions #662-Authorization for President Lopez to sign Amendment #24 to the ACC to receive funds in the amount of $868, 996 under the 1988 CIAP Program. Also Resolution # 663-Authorization for President Lopez to sign Amendment #25 to the ACC to receive funds in the amount of $42,780 under the 1988 CIAP Program. -3- Commissioner Bergstrom moved for the adoption of Resolutions 662 and 663. Seconded by Commissioner Payne. Ayes : Lopez , Porter, Payne, Jones, Bergstrom Nays : None Absent: None The Director introduced Resolution #664-Revised utility schedules to be adopted and inserted in the Commission 's Section 8 Existing Administrative Plan . Commissioner Bergstrom moved for the adoption of Resolution #664. Seconded by Commissioner Payne. Ayes: Lopez , Payne, Jones , Bergstrom, Porter Nays : None Absent: None Director Stuchell stated that Pro-Am Insurance Company had been awarded the bid for Commission property at a total premium of $41, 000 with a $1 , 000 deductible. The Director discussed the communication from HUD relative to Wall and Ceiling Discoloration for MI58-15 . He stated that he will be talking to Mr . Meyerson regarding HUD's suggestions for the problem and the retesting of the units . The main question being who is going to pay for this work . Commissioner Bergstrom asked that the Director find out the cost per unit, make an assessment where the fault lies , turn it over to Attorney Dunnings for an opinion. It was noted that Martha Scott, Housing District Supervisor of Hildebrandt Park will be retiring on February 1, 1989 . The Director informed the Commission that a meeting has been set for Wednesday , December 13 , 1989 , with a representative of Municipal Employees ' Retirement System and all Commission employees for a brief overview of the system. Discussions and concerns were reviewed relative to the Touche Ross Audit . One of the things discussed was the matter of Executive Director ' s Travel Report and the need for someone to review the Director ' s Travel Report. Additionally, that it be placed in the Personnel Policy the number of allowable hours of comp time that can be carried . Commissioner Bergstrom moved for adjournment. There being no further business, the meeting adjourned at 7: 15 P.M. OFFICIAL PROCEEDINGS of the ac oo MECHANICAL BOARD UJ >_ September 13, 1938 m MEi ERS PRESENT: Ralph Griese, Marcus Metoyer, Ernest Fox, Bill Do ns a ME BERS ABSENT: William Krejcik J Vj awn STAFF PRESENT: Ralph W. Goff The meeting was called to order at 7:30 p.m. by Vice-Chairman Ralph Griese. The minutes of the previous meeting, August 9, 1988, were read and approved by a motion from Mr. Downs, seconded by Mr. Metoyer. Motion carried. HEARING OF DELEGATES & INDIVIDUALS: None OLD BUSINESS: None NEW BUSINESS: The Board discussed briefly Consumer' s Power plan to offer its customers a service plan for $49.95 that -vjill severely affect the local contractors. The Michigan Coalition Against Unfair Utility Practices is filing suit to have an injunction issued against Consumer' s Power Company to have the program stopped. More informa- tion is forthcoming on this issue. A motion was made by Mr. Downs, seconded by Mr. Metoyer to adjourn the meeting. Motion carried. Respectfu�l�ly� submitted, GC/ 4;a 1 e W. Goff Secretary OFFICIAL PROCEEDINGS of the MECHANICAL BOARD July 12, 1988 MEMBERS PRESENT: William Krejcik, Marcus Metoyer, Ralph Griese MEMBERS ABSENT: Ernest Fox, Bill Downs STAFF PRESENT: Ralph W. Goff The meeting was called to order at 7:30 p.m. by Vice-Chairman Krejcik. The minutes of the July 14, 1988, meeting were read and approved by a motion from Mr. Griese, seconded by Mr. Metoyer Vote: Unanimous - motion carried HEARING OF DELEGATES & INDIVIDUALS: None OLD BUSINESS: The Board was reminded that we would be starting the code change process to officially adopt the 1988 mechanical code as soon as, the new books have been delivered. Hopefully, this could be complete by the first of December. There was a brief discussion about copper as a gas line material in buried locations. NEW BUSINESS: None A motion by Mr. Griese, seconded by Mr. Krejcik to adjourn the meeting. Respectfully submitted, RaeD" h G. Goff Secretary OFFICIAL PROCEEDINGS of the MECHANICAL BOARD June 14, 1988 MEMBERS PRESENT: Bill Downs, Ralph Griese, Ernest Fox MEMBERS ABSENT: Marcus Metoyer, William Krejcik STAFF PRESENT: Ralph W. Goff The meeting was called to order at 7:30 p.m. by Chairman Downs. The minutes of the previous meeting, May 10, 1988, and the minutes of the special meeting, May 17, 1988, were read and approved by a motion from Mr. Fox, seconded by Mr. Griese. Vote: Unanimous - motion carried HEARING OF DELEGATES & INDIVIDUALS: None OLD BUSINESS: None NEW BUSINESS: There was discussion on Consumers Power Company's plans to start selling and installing gas yard lights and gas grills, they also plan to again run gas lines to dryers and ranges. The Board was also advised that Consumers Power also has a test area where they are offering a $45.00 service guarantee that will guarantee the customer at no additional cost, service of their heating appliance for one year. If the test in the test area is satisfactory, they plan to offer all of their customers this same service plan. There was discussion on using copper gas lines in outside buried locations. The use of copper as a gas line is a violation of the U.M.C. The BOCA Code allows the use of copper gas lines in buried locations and there was feeling that research should be done on the matter, and maybe have the code changed to allow its use. A motion to adjourn was made by Mr. Griese, seconded by Mr. Fox. Respectfully submitted, GC/ . AR ppdhW/Goff Secretary OFFICIAL PROCEEDINGS of the MECHANICAL BOARD SPECIAL MEETING May 17, 1988 MEMBERS PRESENT: William Krejcik, Ernest Fox, Marcus Metoyer MEMBERS ABSENT: Ralph Griese and William Downs STAFF PRESENT: Ralph W. Goff The meeting was opened at 12:00 noon by Vice-Chairman, William Krejcik. Ernest Fox stated he had contacted the Bryant-Carrier Furnace Company engineers who informed him that a Federal mandate requires that all furnaces manufactured in 1988 would have a safety device placed into the draft diverter that would shut the furnace operation down if the vent did not work. The International Conference of Building Officials stated that the multi-story venting was not allowed because if the vent became plugged flue gases could leak into another apart- ment. The Board unanimously agreed that if we require all replaced furnaces in multi-story venting systems to have one of the spill switches, required by the Federal mandate, that the intent of the Code would be met. A motion was made by Marcus Metoyer, seconded by Ernest Fox to adjourn the meeting. Respectfully submitted, R ph W. Goff Secretary OFFICIAL PROCEEDINGS of the MECHANICAL BOARD May 10, 1988 MEMBERS PRESENT: William Downs, Marcus Metoyer, William Krejcik, Ralph Griese, Ernest Fox STAFF PRESENT: Ralph W. Goff The meeting was called to order at 7:30 p.m. by Chairman Downs. The minutes of the previous meeting, April 12, 1988, were read and approved by a motion from Ernest Fox, seconded by William Krejcik. Vote: Unanimous - motion carried HEARING OF DELEGATES & INDIVIDUALS: None OLD BUSINESS: There was considerable time spent discussing multi- story venting. The systems being discussed have been installed for over 20 years and were approved at the time they were installed. The Code has changed enough to not allow this type of venting today. The Board discussed some other alterantive means of providing the safety that the Code requires while still using the multi-story venting. Many suggestions have been proposed that would give the protection required by Code while still not raising the cost of installing new furnaces. The Board Members felt that we should contact the American Gas Association, International Conference of Building Officials , and some of the furnace manufacturing engineers to answer a few last questions. There was agreement to this suggestion because time is of an essence. A special meeting will be held on May 17, 1988, at 12:00 noon in the Building Safety Conference Room to final the decision. NEW BUSINESS: None A motion to adjourn was made by Ralph Griese, seconded by Marcus Metoyer. Respectfully e submitted 616 ) 4R� ph W. Goff Secretary OFFICIAL PROCEEDINGS of the MECHANICAL BOARD April 12, 1988 MEMBERS PRESENT: William Downs, Marcus Metoyer, William Krejcik, Ralph Griese, Ernest Fox STAFF PRESENT: Ralph W. Goff The meeting was called to order at 7:30 p.m. by Chairman Downs. The minutes of the previous meeting, March 8, 1988, were read and approved by a motion from Mr. Metoyer, seconded by Mr. Griese. Vote: Unanimous - motion carried HEARING OF DELEGATES & INDIVIDUALS: None OLD BUSINESS: None NEW BUSINESS: There was considerable time spent discussing multi-story venting in some existing buildings that do not meet the strict letter of the code. In the 20 or more years that these vents have been used they have not caused any serious problems. To install a new furnace into the existing vent would be a violation of Section 909-1 of the Code. It was suggested that we table a decision on this matter to give us time to recommend some alterantive ways to use this common vent and still not violate the Code. A motion was made by Mr. Griese, seconded by Mr. Metoyer to adjourn the meeting. Respectful'l'yJ submitted, 1ph W. Goff, Secretary OFFICIAL PROCEEDINGS of the MECHANICAL BOARD March 8, 1988 MEMBERS PRESENT: William Downs, Marcus Metoyer, Ralph Griese, Ernest ox MEMBERS ABSENT: William Krejcik STAFF PRESENT: Ralph W. Goff The meeting was called to order at 7:30 p.m. by Chairman Downs. The minutes of the previous meeting, February 9, 1988, were read and approved by a motion from Mr. Griese, seconded by Mr. Metoyer. Vote: Unanimous - motion carried HEARING OF DELEGATES & INDIVIDUALS: None OLD BUSINESS: None NEW BUSINESS: The Board discussed the use of unvented heaters and their acceptance by the Code. The Code prohibits the use of unvented heaters in any Group I or R Occupancy. The BOCA National Mechanical Code used by the State allows the use of these units if they are used as the directions indicate. The Board felt that with the hazards involved and the misuse of the units, we should not, at this time, consider an ordinance change to allow their use. The Board was reminded that we would be going through a Code change next year and now is the time to start the process. The Board received a copy of a letter sent to Frank Kelly, Attorney General , concerning his article in the State Journal , February 18, 1988. The Department has asked him to publish another article changing the statement that "heat exchangers almost never fail . " A motion was made by Mr. Griese, seconded by Mr. Metoyer to adjourn the meeting. Respectfully submitted, 66)c � Ral h W. Goff /f Secretary OFFICIAL . PROCEEDINGS of the MECHANICAL BOARD January 12, 1988 MEMBERS PRESENT: Bill Downs, William Krejcik, Marcus Metoyer, Ralph Griese, Ernest Fox STAFF PRESENT: Ralph W. Goff The meeting was called to order at 7:30 p.m. by Chairman, Bill Downs. There were no minutes from December because of the annual Christmas Dinner, but the minutes from November 10, 1987, were read and approved by a motion from Mr. Griese, seconded by Mr. Metoyer. Vote: Unanimous - motion carried HEARING OF DELEGATES AND INDIVIDUALS: None NEW BUSINESS: Ralph W. Goff, Chief Mechanical Inspector, gave a State of t e Mechanical Section Address. The activities of the Mechanical Section are as follows: Permits (1-5-87 to 12-31-87) 1 ,528 Resale Inspections 156 Inspections 5,794 Revenues $114,619 Two major apartment developments were built in 1987 1. Capitol Commons 8 Permits 192 Furnaces 2. Trappers Cove 9 Permits 90 Furnaces Four large apartment developments replaced all of their heating systems. I . Colonial Townhouses 8 Permits 50 Furnaces 2. Coronado Gardens 14 Permits 192 Furnaces 3. Colonial Village Twnh. 153 Permits 1,136 Furnaces 4. Canterbury Commons 61 Permits 350 Furnaces _ Active Permits: (At present time) 400 - 500 s {Jl � t" 1n Mechanical Board Minutes 1/12/88 Page 2 The Board was advised that if the Mechanical Section does not receive additional help we could find ourselves further behind in our active permits. A motion by Ralph Griese, seconded by Ernest Fox to adjourn the meeting was made. Vote: Unanimous - motion carried Respectfully submitted, Ra ' h W. Goff Secretary ANNUAL REPORT O> THE DOWNTOWN MALL ADVISORY BOARD Submitted November 1988 In addition to performing its routine duties--reviewing numerous requests for recommendation of special use permits, reviewing plans for permanent encroachments, and reviewing and renewing the maintenance contract--the board undertook some larger tasks in 1988. The board developed and implemented new guidelines for temporary encroachments on the mall; this included developing and implementing new procedures for reviewing applications for recommendation of vending permits. The question of placing vendors aroused considerable controversy in 1987 and the new procedures were designed to reduce friction between seasonal vendors and established retailers while preserving the benefits vendors bring to the mall. The new procedures involve assigning vendors to a limited number of predetermined sites. The City Council altered some of the board's original vending site choices, but in the end the new procedures functioned reasonably well and the board found no reason to alter their basic features. This was the second year under the revised boundaries of the special assessment district for mall maintenance. The board received only a few complaints about the quality of services provided within the district. One downtown merchant has requested to be excluded from the district; this question has been tabled until the boundaries of the district are reviewed again in January. State of Michigan properties in the special assessment district do not now pay an assessment. The board has requested that Torn Wilbur, special assistant to the Mayor, raise this issue with the state government. If state properties contributed to the assessment, from which they also benefit, it would reduce the burden on private businesses and others located on the mall. Another pending issue is the need to clarify procedures for enforcing compliance with requirements for temporary encroachments. Currently, when the board receives complaints these are called to the attention of the Parks and Recreation Department and the Mayor's office. It is not clear, however, who is ultimately responsible for enforcement and application of sanctions if necessary. Many who do not comply with the requirements--such as a small number of charitable organizations which solicit on the public right-of-way without permits--are simply uninformed and will readily comply once the requirements are made known to them. In the event of less tractable problems, however, clearer enforcement procedures would be useful. This issue will have to be resolved among the Lansing Police and the Parks and Recreation, Public Service, and Planning and Municipal Development departments. * Downtown Mall and Environs Advisory Board Minutes July 12, 1988 MEMBERS PRESENT: Phyllis Adams , John Decker, Phil Dorland, Kathryn Haar, Michael Smith OTHERS PRESENT: Paul McConaughy, Capital Area United Way; Doug Finley, Doug Wiley, Lee Ann Foreback, City of Lansing CALL TO ORDER: 8:35 a.m. , loth Floor Council Conference Room AGENDA Grady Porter was excused. Phil Dorland moved that Unique Furniture Shop and Second Hand Rose be added under Special Use Requests; seconded by Michael Smith. Motion carried. Kathryn Haar moved the amended agenda be approved; seconded by Phil Dorland. - Motion carried. MINUTES Kathryn Haar moved the minutes of June 14, 1988 be approved as presented; seconded by John Decker. Motion carried. SPECIAL USE REQUESTS Barry' s Place Barry's Place Restaurant, 222 S. Washington, requested a business extension to include an area 15 ' by 22' in front of their restaurant for outside seating and lunch from 7:00 a.m. to 6:00 p.m. Phil Dorland moved that the application be approved as submitted contingent upon complying with minimum requirements for business extensions in the Downtown Mall and Environs Procedures on Temporatory Encroachments and the signing of a written agreement with the City. Staff will meet with (or inform in writing) that the items on the mall must be removed between the hours of 10:00 p.m. and 7:00 a.m. , otherwise it will be turned over to the Mayor's Office as a violation. Seconded by John Decker. Motion carried. Board discussion followed centering on the Board feeling the tables could remain out all night however written arrangements should be made with the mall contractor. Phyllis Adams arrived at meeting. Michigan Festival Doug Finley of Parks and Recreation spoke to the board regarding a request to have a mini-concert series on the Washington Mall which would be tied to the Michigan Festival . The series would take place August 15-18 and August 22-25 and would showcase performances to be held that evening on the MSU campus. The concerts would feature the lead-in acts of that night' s performers and would be from 11:45 to 1 :15. The Department is researching various sites as the showmobile is to be Downtown Mall and Environs Advisory Board Page (2) July 12, 1988 used. The 100 and 200 blocks of North Washington are being checked for suitability as is the City Hall Patio. Michael Smith moved approval of the Parks and Recreation set-up of the showmobile for a concert contingent upon arriving at a mutually agreeable site, meeting minimum requirements of the Procedures on Temporary Encroachments and the signing of a written agreement with the City of Lansing or, in the absence of a written agreement, taking the proper steps to obtain insurance. Seconded by Phyllis Adams. Motion carried. Paul McConaughy, Capital Area United Way Paul McConaughy spoke to the Board regarding Capital Area United Way's request to hold a kick-off celebration on September 14 between 10:00 a.m. and 2:00 p.m. on the North Washington Mall . The exact location has not been determined. As B-O-C Plant 5 is the "pacesetter" for this campaign, ideas are being developed around the Indy Pace Car, the Aerotech Car, the QUAD 4 engine, etc. There will be no solicitation of funds. Kathryn Haar moved the request be approved as submitted subject to the minimum requirements being met and submission of a detailed plan (site and events) to Parks and Recreation Department. Seconded by John Decker. Motion carried. 00 Unique Furniture Shop, 427 E. Michigan a � The Board reviewed an application for a business extension submitted by the Unique Furniture Shop. Permission is being requested to display and sell antiques and used furniture and other miscellaneous items. All necessary documentation was o submitted with the application. Na h Phil Dorland moved the Board recommend approval of this request providing the Q business owner comply with provisions for business extensions and enter into a written agreement with the City. Seconded by Phyllis Adams. Motion carried. Second Hand Rose, 431 E. Michigan Avenue A request was received for a business extension from Second Hand Rose to display merchandise. All necessary documentation was submitted with the application. Phil Dorland moved the Board recommend approval of this request providing the business owner comply with provisions for business extensions and enter into a written agreement with the City. Seconded by Phyllis Adams. Motion carried. MAINTENANCE George Anderson could not obtain a bid bond. The contract went to the next lowest bidder. Anderson Associates will continue to be the contractor for mall maintenance. ADJOURN Phil Dorland moved the meeting adjourn at 9:30 a.m. Seconded by Kathryn Haar. Motion carried. * Downtown Mall and Environs Advisory Board Minutes June 14, 1988 MEMBERS PRESENT: Tom Cathey, John Decker, Phil Dorland; Kathryn Haar, Michael Smith OTHERS PRESENT: Julie Behovitz, Cups "R" Us; Robert Ebright, Dogs "N" Stuff; Wayne Rivet; Bernie Danowitz, R & H Shoes; Pat Lindemann, Douglas Wiley, Lee Ann Foreback CALL TO ORDER: 8:35 a.m. , 10th Floor Council Conference Room AGENDA Phyllis Adams and Grady Porter were excused. Phil Dorland requested a letter from Snell Environmental Group be added to the agenda under Staff Reports. Michael Smith moved the amended agenda be approved. Seconded by Kathryn - Haar. Motion carried. MINUTES Tom Cathey moved the minutes of May 26, 1988, be approved as submitted. Seconded by Kathryn Haar. Motion carried. PUBLIC COMMENTS & INQUIRIES; COMMUNICATIONS - None SPECIAL USE REQUESTS Julie Behovitz - Cups "R" Us Julie Behovitz has requested a change in her vending location. She is currently authorized to vend at location #6 - 300 Block of North Mall (midblock) . Ms. Behovitz would like to vend in the 300 Block of N . Washington at the south end by Ionia. Her current location is not visible to customers. This request was referred from Council to the Administration. Tom Cathey recommended that vending site #6, occupied by Julie Behovitz, Cups "R" Us, be moved to the south end of the 300 block N. Washington as requested. Seconded by John Decker. Motion carried. The board's recommendation will be forwarded to the Mayor who will refer it to City Council. Ms. Behovitz also wishes to add hotdogs as a menu item. Her .cart has been approved by the Ingham County health Department for sale of hot foods. Kathryn Haar moved the Board recommend approval of Ms. Behovitz's request to vend hotdogs in addition to previously approved items. Seconded by Michael Smith. Motion carried. Downtown Mall and Environs Advisory Board Minutes Page (2) June 14, 1988 Robert Ebright, Dogs "N" Stuff Robert Ebright has also requested a change in his food vending location. He is . currently authorized to vend at location #7 - 200 Block of South Capitol Avenue, east side, just north of Cooley Law School. Mr. Ebright would like to vend in the 200 Block of South Capitol, east side, just south of Cooley Law School. His present location is windy and shaded. He feels he would be more visible in the other location. Mr. Ebright also submitted a letter from Bunsky's Restaurant expressing support. Phil Dorland moved the Board recommend approval of. moving site #7 to the 200 Block of South Capitol Avenue, east side, just south of Cooley Law School, subject to having the vending cart setup so customers line up parallel with the street and school. This will insure the sidewalk is not blocked. Seconded by Kathryn Haar. Motion carried. Wayne Rivet, 3811 Palmer St. , Lansing Wayne Rivet submitted an application for a transient business drawing caricatures downtown. Mr. Rivet will setup two chairs, and a small sign. Mr: Rivet was Informed he would be required to vend at least 15 days per month. This is an arts and crafts use and site #3 - 200 Block of South Mall, east side (in front of Atrium Bulding) was requested. Doug Wiley left the meeting. Pat Lindemann arrived. Tom Cathey moved the Board recommend approval of arts and craft vending site #3 - 200 Block of South Mall, east side (in front of Atrium Building) contingent on Mr. Rivet paying all fees and entering into a written agreement with the city. Seconded by Kathryn Haar. Motion carried. Pat Lindemann questioned the Board as whether a state/city sales tax license and a d.b.a. were requirements. The Board agreed all these things are legitimate requirements and should be requested. The Board also felt this was a different situation than the earlier situation with food vendors/d.b.a.Is/vending sites as there is only one potential arts and craft vendor at this time and therefore no conflict over site selection. Tom Cathey amended his motion so it is contingent on payment of fees and registering with city income tax. Seconded by Phil Dorland. Motion carried. R & li Shoe Store, Bernard Danowitz Mr. Danowitz submitted an application for a business extension of R & H Shoe Store, 324 S. Washington . The display would consist of curbside shoeracks and one display table with two display racks next to the building. Michael Smith moved the Board recommend approval of this request contingent on the receipt of the building owner's permission, compliance with the minimum require- ments, and entering into a written agreement with the City. Seconded by Kathryn Haar. Motion carried. Downtown Mall and Environs Advisory Board Minutes Page (3) June 14, 1988 Discussion followed as to whether businesses could continue use. of the sidewalk while permits were in process. The Board agreed that from this point on it would not be allowed. 333 S. Washington, extension onto right-of-way The Planning Board has received a request for an extension onto the right-of-way at 333 S. Washington. This would involve construction of awnings into the public right-of-way along the corner of S. Washington and Kalamazoo St'. (329-333 S. Washington) . Also proposed is the expansion of a concrete entrance into the public right-of-way on Kalamazoo Street. It was noted that the Planning Board will hold a public hearing on this request. Phil Dorland moved the Board recommend approval of the request subject to the provision of adequate sidewalk clearance. Seconded by John Decker. Motion carried. Doug Wiley returned to meeting. Furniture Store/Antique Market Business Extension Requests These requests were received late and did not have the letter from the property owner attached. They will be acted upon at the next meeting. Kathryn Haar leaves meeting. ENFORCEMENT OF POLICIES AND PROCEDURES Any businesses who have been served notice of being in violation of the Policies and Procedures that did not make the effort to comply at this meeting should be reported to the Mayor's Office. Once notification is received, use of the right-of-way should discontinue until a permit has been issued and a written agreement signed. PROFESSIONAL SERVICES OFFSET Phil Dorland moved that all fees collected from the vendors be applied to offset the Special Assessment in those districts that the vendor is located in. Seconded by John Decker; Motion carried. MICHIGAN AVENUE BEAUTIFICATION - MAINTENANCE Snell Environmental Group was the contractor for the tree and shrubs planted in this area. The contractor is responsible for maintenance of the trees and their . health for for the next two years. The contractor is now following through on this responsibility. RIVERFEST Discussion occurred as to ways the downtown could contribute to Riverfest to help draw people into their area. Suggestions included shopping cart races or big wheel races. Board members were invited to attend the next Riverfest meeting. John Decker moved the meeting adjourn. Seconded by Michael Smith. Motion carried. ADVISROY BOARD M1NUTEb JUNE 14 1988 * Downtown Mall and Environs Advisory Board Minutes May 10, 1988 MEMBERS PRESENT: Tom Cathey, John Decker, Phil Dorland, Michael Smith OTHERS PRESENT: Mary Clark and Mike Wolfston, Catholic Social Services; Hal Fish, WIBM; Steve Widder, Michigan Run Representative from City; Julie Behovitz, Cups "R" Us; Robert Ebright, ---Dogs "N" -Stuff; : Tom Wilbur and Pam Fowler, Mayor's._ .Office; Lee Ann Foreback, Clerical Support Call to Order: 8:30 a.m. , Council_ Conference Room EXCUSED ABSENCES Phil Dorland moved Phyllis Adams, Kathryn Haar and Grady Porter be excused as they notified the Board in advance of their absence. Seconded by Michael Smith. Motion carried. AGENDA Minutes for April 29, 1988 and May_ 5, 1988 were not available. Staff Report on Policies and Procedures of Downtown Mall and Environs Advisory Board is not ready. John Decker moved the agenda-be approved. Seconded by Phil Dorland. Motion carried. PUBLIC COMMENTS & INQUIRIES; COMMUNICATIONS - .None. SPECIAL USE REQUESTS Catholic Social Services/St. Vincent Home for Children Mike Wolfston spoke to the Board requesting permission to use the mall every Friday in June and July for the exhibition of the 1988 Oldsmobile Calais that is being raffled as part of a yearly fundraiser. for St. Vincent Home. Tickets would be sold at $2.00 each or 3 for $5.00. The car would be.placed by the bank and IBM building at the northeast corner_ of Michigan and Washington as it has been for the past two years. The Board expressed concern as the Manufacturers Bank Art Festival had previously been approved for this location on June 10 and 11. Mike Wolfston explained that in previous years the car was placed in a parking space adjacent to the Mall during the festival. Tom Cathey moved the board recommend to the Mayor approval of this request. Catholic Social Services/St. Vincent is to provide a copy of their Michigan license as a non-profit organization. Catholic Social Services/St. Vincent is also to follow the minimum requirements in the Procedure on Temporary Encroachments and place the car in a metered parking spot during the Festival. Seconded by Phil Dorland. Motion carried. WIBM 94 Gold/St. Vincents Hal Fish from WIBM 94 Gold spoke to the board regarding a request to hold a Summer Kickoff Party on Friday, May 27, 1988, from 5:00 to 7:00 p.m. on the Mall which would include live music and dancing as a fundraiser for St. Vincents. The event would be held on the 100 Block of North Washington, north of the fountain. WIBM/St. Vincents is requesting a waiver of the noise ordinance and permission to park one vehicle on the mall. Downtown Mall and Environs Advisory Board Minutes Page (2) May 10, 1988 Phil Dorland moved the Board recommend approval of the request subject to a waiver of the noise ordinance. Also it was recommended the Board waive submission of a site plan as Hal Fish has met with Phil Dorland at the site. Seconded by Tom Cathey. Motion carried. Michigan Run Showmobile Setup Steve Widder, Race Representative from the City of Lansing, submitted an application for setup of the showmobile on the south side of Michigan Avenue at Washington for an announcement/information station for the Michigan Run. The Michigan Run is being held Saturday, June 11, 1988. Setup of the showmobile would occur Friday afternoon. The closing of the street for the run has been granted by Council and Lansing Police Department. Tom Cathey moved the board recommend approval of Parks and Recreation setup of the showmobile on June loth from late afternoon through June 11 on the south side of Michigan Avenue at Washington. Seconded by John Decker. Motion carried. (3-0) (P. Dorland abstained) Downtown Merchant Showmobile Setup Downtown Merchants Association of Lansing submitted an application to use the showmobile during Michigan Week Kick-off for a celebration concert from 10:30 a.m, to 3:30 p.m. on Saturday, May 21, 1988. The showmobile will be placed on the south side of Allegan at the intersection of Washington. The showmobile will be facing southward. The D.M.A. is also requesting a waiver of the noise ordinance. This use will block approximately 3/4 of a lane on Allegan and will block normal Saturday thru-traffic on Washington. Tom Cathey moved the board recommend approval of this request subject to a waiver of the noise ordinance, payment of all appropriate fees and notification of C A T A. Seconded by John Decker. Motion carried. Doug Wiley will go over the site plan with a representative from the D.M.A. TRANSIENT BUILDING SITE SELECTION The review committee had met on May 5, 1988 and reviewed the application packets of Julie Behovitz, Cups "R" Us, 6234 Gardenia, Lansing, Michigan and Robert Ebright, Dogs "N" Stuff, 1100 Sherwood, Williamston, Michigan. A revised insurance certificate is being mailed; therefore, the packets are now complete. The review committee referred the two vendors for site selection. Phil Dorland moved the Board accept the review committee's report that application packets are now in order. Seconded by Michael Smith. Motion carried. Drawing Held for Site Selection A drawing was held for site selection in accordance with the approved "Procedures on Temporary Encroachments." Julie Behovitz, Cups "R" Us, and Robert Ebright, Dogs "N" Stuff were involved in the draw. Julie Behovitz won the draw and therefore the right to select a site first. Downtown Mall and Environs Advisory Board Minutes Page (3) May 10, 1988 Food Vendor - Julie Behovitz of Cups "R" Us Julie Behovitz chose site #6 which is the 300 Block of the North Mall (midblock) . Phil Dorland moved the Board recommend approval of. the site selected to the Mayor. Seconded by Michael Smith. Motion carried. Food Vendor - Robert Ebright of Dogs "_N" Stuff Robert Ebright chose site #7 which is the 200 Block of South Capitol Avenue, east side, just north of Cooley Law School. Michael Smith moved the Board recommend approval of the site selected to the Mayor. Seconded by Phil Dorland. Motion carried. BUSINESS EXTENSIONS Woolworth John Decker had submitted a'- request for a- business extension for Woolworths which was tabled until this- meeting.-,. Permission is requested .to place live flowering and foilage plants on portable racks near .the building (4' x 50' area) and picnic tables adjacent to the grass berm (4' x .321). This will still leave the mandatory 10' pedestrian walkway. - Board discussion followed centering on the cleanup responsibilities entailed with picnic tables on the mall. _ Phil Dorland moved the Board recommend approval of this request to the Mayor subject to compliance with the minimum requirements and the signing of a lease. Seconded by Tom Cathey. Motion carried. (3-0) (John Decker abstained) Michael Smith cautioned that tables tend to get pulled out and this should be policed to insure the walkway does not get narrowed. Holden Reid Phil Dorland recommended this be tabled until the next meeting to enable a representative from Holden Reid to attend. Seconded by Tom Cathey. Motion carried. ENFORCEMENT OF POLICIES AND PROCEDURES The Board is continuing to deal with who enforces the approved policies and procedures. This is once again an issue as the Parks Department is receiving written complaints regarding signs on the Mall from Public Service. Tom Wilbur of the Mayor's Office stated that the Lansing Police Department will enforce on these issues. Downtown Mall and Environs Advisory Board Minutes Page (4) May 10, 1988 The Board discussed various steps to to inform violators. Michael Smith moved the Board write a letter to violators to inform them of the ordinance and ask for compliance within 30 days. A follow-up phone call will be made. If compliance is not attained at that stage, a visit should be paid and citation issued with a copy to the Mayor's Office. Seconded by John Decker. Motion carried. ADJOURN Tom Cathey moved the meeting adjourn. Seconded by Phil Dorland. Motion carried. 1 * Downtown Mall and Environs Advisory Board Minutes May 5, 1988 MEMBERS PRESENT: John Decker, Phil Dorland, Kathryn Haar, Michael Smith OTHERS PRESENT: Todd Behovitz, Dogs "R" Us; Pam Fowler and Tom Wilbur, Mayor's Office; Lee Ann Foreback, Clerical Support CALL TO ORDER: 9:00 a.m. ,--Parks & Recreation Conference Room EXCUSED ABSENCES Tom Cathey and Phyllis Adams had notified the Board in advance they would be absent. Kathryn Haar moved their absences be excused. Seconded by Phil Dorland. Motion carried. APPROVAL OF AGENDA John Decker moved the agenda be approved. Seconded by Phil Dorland. Motion carried. APPROVAL OF MINUTES April 12, 1988 John Decker moved the minutes of April. 12, 1988 be approved as submitted. Seconded by Kathryn Haar. - Motion carried. PUBLIC COMMENTS & INQUIRIES; COMMUNICATIONS 7 None SPECIAL USE REQUESTS Catholic Social Services/St. Vincent Home for Children tabled until 5/10/88 Transient Business Site Selection . The review committee met prior to this meeting and recommended three applicants for site selection (Julie Behovitz, Todd Behovitz, and Robert Ebright). Only one of the applicants recommended for site selection (Todd Behovitz) was present at this meeting, although all knew of it. Julie Behovitz and Robert Ebright must appear in person to select a site. A letter will be sent to Julie Behovitz and Robert Ebright informing them of the next meeting date and time. Todd Behovitz of Dogs "R" Us, 6234 Gardenia Street, Lansing, Michigan, would like a location in the 100 Block of the N. Washington Mall. Mr. Behovitz lost seniority rights due to not having submitted the required documentation prior to the April 29 meeting. Mr. Behovitz feels this was due to a lack of communication by the review committee. This was discussed at the review committee meeting held prior to this Board meeting (note attached minutes) . The Board again discussed this matter at some length. Although Board could recommend to City Council the creation of an additional site for Mr. Behovitz due to his confusion over transient business requirements, the Board does not have the authority to create an additional location for Mr. Behovitz. Phil Dorland moved the Board place Mr. Behovitz in one of the approved locations. Seconded by John Decker. Motion carried. Downtown Mall & Environs Advisory Board Minutes (5/5/88) Page (2) Todd Behovitz chose site #3 which is 200 Block of North Mall (south end by Ottawa Street) . Phil Dorland moved the Board recommend Todd Behovitz application and site selection be approved by the Mayor. Seconded by Kathryn Haar. Motion carried. Michael Smith moved the Board reccommend to City Council the creation of an additional vending space in the 100 block of North Washington between the fountain and Ottawa. Further discussion of this issue followed. Michael Smith and Kathryn Haar expressed concern over the possible precedent the Board would be creating. John Decker did not see a need to create a new space due to a misunderstanding as all information was clearly required in the letter Mr. Behovitz received. Official notification is always in written form. There was no second to the motion. Todd Behovitz expressed disappointment and stated this would have been a small compromise. Tom Wilbur arrived at the meeting. Mr. Behovitz was informed he is not authorized to vend until a permit is issued and a lease has been signed. Douglas Wiley will follow-up by contacting Mr. Behovitz when the lease is ready to be signed. Business Extension Requests Woolworths - tabled until 5/10/88 POLICIES AND PROCDURES - tabled until 5/10/88 SPECIAL ASSESSMENT DISTRICTS 1, 2 AND 3 MAINTENANCE CONTRACT Phil Dorland informed the Board that three bids had been received for the 1988-89 contract: $199,274.00 Jeff Anderson $194,700.00 George Anderson $207,369.82 Spartan, Inc. The Parks and Recreation Department must recommend the low bid as confirmed by the Purchasing Director. The totals are fairly close on the bid; however, the internal elements are very different. In the future this may be bid in two sections with the landscape maintenance bid separately from the cleanup. Copies of a proposed Resolution and the "Washington Mall and Environs Assessment Estimate for FY 88-89 and Comparison for the Prior Years" were distributed to the Board. This proposed resolution (to be referred to the Mayor and Council) will set up the boundaries of the districts, set the assessment formula and the exact amount to be assessed. It will start a three-part public hearing process. The major difference in the coming year's contract is banner placement and mall holiday decorations will be handled by the contractor. The estimates for next year's costs per lineal foot are less due to the reduction in the bid. Phil Dorland moved this resolution be adopted for referral to the Mayor and City Council. Seconded by Kathryn Haar. Motion carried. ADJOURN John Decker moved the meeting adjourn. Seconded by Michael Smith. Motion carried. * Downtown Mall and Environs Advisory Board Reveiw Committee Minutes May 5, 1988 COMMITTEE MEMBERS PRESENT: Kathryn Haar, Michael Smith, John Decker (alternate) OTHERS PRESENT: Todd Behovitz, Phil Dorland, Lee Ann Foreback CALL TO ORDER: 8:30 a.m. ; =Parks and-Recreation Conference Room The committee met to review and evaluate transient business applications as required by the Procedures on Temporary Encroachments. Phyllis Adams had notified the committee in advance she would be unable to attend. Todd Behovitz - Dogs "R" Us There were several conflicting recollections of what had transpired at the previous review committee meeting. Michael Smith and -Kathryn Haar are confident they did inform Mr. Behovitz there was an item missing from the packet, and this was to be brought in before the Friday (April 29)-meeting.. If his packet was complete, he would be assigned his chosen site. However, the seniority_ provision only held if that occurred. - - Mr. Behovitz recollected he left the meeting- feeling all was in order. The only requirement he hadn't met was who would be doing . business when he is on vacation. If he had known the only thing keeping him from the site he preferred was a d.b.a. , he would have turned it in. Mr. Behovitz thought a d.b.a. was the same thing as filing with the City Income Tax_ Division. -He feels there was a grave miscommunication. The solution would be to place his cart in the 100 N. Block of Washington also as there is room for more than one vendor. Kathryn Haar clearly remembers that Todd- was told if the completed packet was turned in, Mr. Behovitz would not need to attend the Friday meeting. However the packet (file) was not complete., Todd Behovitz remembers everyone looked at the file in the _meeting and saying everything looks good. He also feels he has been .mistreated by the city as he has been ready to vend since April 1st. John Decker stated there is still the issue of the letter. The letter is very clear in stating what is required and as a written communication should not have been overlooked. Michael Smith feels there was a difficulty in communication but the review committee and board is confident that they did what was required. The Board was not anxious to deny Mr. Behovitz seniority rights for site selection; however, to be fair to all transient business applicants approved procedures were followed. Mr. Behovitz strongly feels a compromise should be negotiated which would add an additional space in the 100 block of N. Washington for transient business. This review committee is only enpowered to act on recommending applicants to the board for site selection. The other issues are not within the jurisdiction of this committee. Michael Smith moved that the application of Todd Behovitz, Dogs "R" Us, for a transient business be referred to the Board for site selection. Seconded by John Decker. Motion carried. Downtown Mall and Environs Advisory Board Review Committee Minutes Page (2) May 5, 1988 Julie Behovitz, Cups "R" Us The file was reviewed and documentation had been received. A revised insurance certificate was being mailed. Although Ms. Behovitz was aware of the meeting, she was not present. Michael Smith moved that the application of Julie Behovitz, Cups "R" Us, for a transient business be referred to the Board for site selection. Seconded by John Decker. Motion carried. Robert Ebright - Dogs "N" Stuff The file was reviewed and documentation had been received. A revised insurance certificate was being mailed. Michael Smith recommended the application of Robert Ebright, Dogs "N" Stuff, for a transient business be referred to the Board for site selection. Seconded by John Decker. Motion carried. ADJOURN John Decker moved the meeting adjourn. Seconded by Kathryn Haar. Motion carried. Adjourned at 8:50 a.m. \ * Downtown Mall and Environs Advisory Board Minutes April 29, 1988 MEMBERS PRESENT: Phyllis Adams, John Decker, Phil Dorland, Kathryn Haar, Grady Porter, Michael Smith OTHERS PRESENT: Joe Campbell, Campbell Catering; Cheryl Levine, Tom's Mom's . Cookies; Robert Gardner, East Coast Hot Dogs; Glenn Harr, .Hawaiian Paradise; Lee Ann Foreback, clerical support CALL TO ORDER: 8:30 a.m. , City Council Conference Room AGENDA Tom Cathey was excused from this. meeting. The minutes of the April 12, 1988 meeting were not available. The revised agenda was approved. PUBLIC COMMENTS AND INQUIRIES; COMMUNICATIONS - None SPECIAL USE REQUESTS Catholic Social Services/St. Vincent Home for Children - tabled until 5/10/88 Transient Business Site Selection Discussion had just begun when a tornado drill was- called. After returning to the conference room, recommendations by .the _review -committee. were discussed. Applicant's files were once again reviewed- for completeness. (At the review committee meeting several applicants. did. not- have complete information turned in, and this was to be accomplished prior to this meeting.) Information regarding d.b.a.'s for Todd Behovitz, Julie Behovitz, and Robert Ebright was not in their files and proper insurance information was being mailed. - Also Julie Behovitz had no proof of registering with the City Income Tax Division. Some board members expressed concern over seniority vendors not having d.b.a.'s in the files as these are good for several years. A call was placed to Ingham County to verify by telephone if these d.b.a.'s had been obtained. Ingham County had no record of d.b.a.'s being issued to any of the three applicants. John Decker excused from meeting. As the files were not complete as -required in the April 20, 1988 letter to applicants, these applications were not referred for site selection. All Board recommendations to the Mayor for transient business approval are subject to appropriate State, County and City licences and/or permits being obtained, City Codes, rules and regulations being obeyed, and the signing of a lease agreement between the business owner(s) and the City of Lansing. Flower Vender - Glenn Harr of Hawaiian Paradise The review committee recommended Glenn Harr, Hawaiian Paradise, P.O. Box 25081, Lansing, Michigan for site selection as Mr. Harr has met all requirements and supplied necessary documentation. A drawing to determine order of site selection was not needed as Mr. Harr was the sole flower vendor applying. Mr. Harr chose site #1-200 Block of South Mall, Northwest end of the block (by Woolworths) . Downtown Mall and Environs Advisory Board Minutes Page (2) April 29, 1988 ` Michael Smith moved the Board accept the recommendation of the review committee and recommend approval of the site selected to the Mayor. Seconded by Kathryn Haar. Motion carried. Food Vendor - Robert Gardner The review committee recommended Robert Gardner, 1139 N. Jenison, Lansing, Michigan (East Coast Hot Dogs) for site selection as Mr. Gardner has met all requirements and has supplied the necessary documentation. Mr. Gardner was the only seniority food vendor referred for site selection; therefore, according to procedures, Mr. Gardner chose first. Mr. Gardner chose site #1-NE Corner of Michigan and Capitol Avenues (in front of City Hall) . Michael Smith moved that the board accept the recommendation of the review commitee and recommend approval of the site selected to the Mayor. Seconded by Kathryn Harr. Motion carried. Drawing Held for Site Selection A drawing was held for site selection in accordance with the approved policies and procedures of the Board. Cheryl Devine of Tom's Mom's Cookies and Joseph Campbell of Campbell Catering were involved in the draw for site selection. Cheryl Devine of Tom's Mom's Cookies won the draw and therefore the right to select a site first. Food Vendor - Tom's Mom's Cookies represented by Cheryl Devine The review committee recommended Tom's Mom's Cookies, 125 W. Washtenaw, Lansing, Michigan 48933, represented by Cheryl Devine for site selection as all the requirements had been met and the necessary documentation supplied. Ms. Devine chose site #2-100 Block of North Mall (between fountain and Ottawa Street) . Grady Porter moved the Board accept the recommendation of the review committee and recommended approval of the site selected to the Mayor. Seconded by Kathryn Harr. Motion carried. Food Vendor - Campbell Catering, Inc. represented by Joseph Campbell The review committee recommended Campbell Catering, Inc. , 4616 N. Grand River, Lansing, Michigan, represented by Joseph Campbell, for site selection as all require- ments have been met and necessary documentation supplied. Mr. Campbell- chose site #4-NE Corner of Michigan and Grand Avenues (Wentworth Park) . Michael Smith moved the Board accept the recommendation of the review committee and recommended approval of the site selected to the Mayor. Seconded by Phil Dorland. Motion carried. Woolworth Business Extension Request John Decker submitted a request for a business extension for Woolworth. Phil Dorland moved this request be tabled until the May 10, 1988 meeting. Seconded by Kathryn Haar. Motion carried. Downtown Mall and Environs Advisory Board Minutes Page (3) April 29, 1988 Lansing Lions Club Neil Housler submitted a request for the Lansing Lions Club to use the mall at various locations and place a table on the Mall at the southwest corner of Michigan and Washington for their annual white cane sale. The sale will take place today, - April 29, from 11:30 a.m. until 1:30 p.m. Phyllis Adams moved the Board recommend approval of this request. Seconded by Grady Porter. Motion carried. Additions The Board would like Mr. Harr notified that he cannot vend until a lease is signed, permit obtained from Mayor and fees paid. Julie Behovitz, Todd Behovitz and Robert Ebright are to be notified sites were not approved for their vending operations as their packets were incomplete. SPECIAL ASSESSMENT MAINTENANCE CONTRACT BID REVIEW Tabled until next meeting. ADJOURN _ _Kathryn .Harr moved. the meeting be adjourned. Seconded by Phil Dorland. Motion carried. y � * DOWNTOWN MALL AND ENVIRONS ADVISORY BOARD MINUTES April 12, 1988 MEMBERS PRESENT: Phyllis Adams , Tom Cathey, John Decker, Phil Dorland, Kathryn Haar, Grady Porter, Michael Smith OTHERS PRESENT: Jim Ruff, Planning Department; Todd Behovitz and Robert Ebright, past vendors; Lee Ann Foreback, clerical support CALL TO ORDER: 8:30 a.m. , City Council Conference Room AGENDA Agenda was approved. John Decker and Phil Dorland were not present at the beginning of the meeting. MINUTES The minutes of February 9, 1988 were approved as submitted. Phil Dorland arrived at the meeting. PUBLIC COMMENTS AND INQUIRIES; COMMUNICATIONS - None SPECIAL USE REQUESTS Catholic Social Services/St. Vincent Home for Children Phil Dorland moved this request be- tabled until the next board meeting when a representative from St. Vincent' s can further explain the request. Seconded- by Kathryn Haar. Motion carried. (4-1) (Cathey voted no) Jupiter Renovation/Act 4687 Revised Jim Ruff spoke to the board regarding the revised request on the Jupiter Renovation. Currently they want to renovate the two existing stories. The renovation costs for going onto the mall were excessive, therefore, designs have been revised. The design is similar with the pillars being -2'4" onto the mall at the greatest point of encroachment. With the tree grates in their present location, there will riot be 10' of unobstructed pedestrian walkway. Kathryn Haar moved the board recommend the tree and tree grate be removed and placed elsewhere and the column extensions at the north and south end be reduced by 8" to provide the necessary ten feet of pedestrian walkway. Seconded by Phyllis Adams. Motion carried. (4-1) (Dorland voted no) Tom Cathey excused from meeting. PROCEDURES ON TEMPORARY ENCROACHMENTS Phil Dorland distributed copies of the new procedures approved by Council including a sheet detailing the changes made by Council . Downtown Mall and Environs Advisory Board Page (2) April 12, 1988 Minutes VENDOR APPLICATIONS Copies of the new procedures will be sent to all persons who made inquiries to the department and also to past vendors . A review committee was established to review applications and meet with applicants prior to the next meeting when vending site locations will--be -assigned.- Phyllis .Adams was excused from the meeting . Grady Porter moved that Phyllis Adams, Kathryn Haar and one additional person be named to the revievi committee. Kathryn Haar amended the motion to include Michael Smith on the review committee. Seconded by Phil Dorland. Motion carried. John Decker arrived. John Decker volunteered to -serve as an alternate on the committee. -Phil Dorland moved_ that- a ' cutoff date of April 22, 1988 (5:00 p.m. ) be established for vendor applications. . Applications received after April 22 will not be considered in the initial site selection process . Seconded by John Decker. _Motion carried. Phil Dorland moved a special. meeting of the Downtown Mall and Environs Advisory Board be held on Friday, April 29, -1988 at 8:30 a.m. to allocate the sites to vendors. John Decker seconded the motion. Motion carried. h The review committee will meet Tuesday, April 19 and Tuesday, April 26 to revieta vendor applications and interview vendors. The committee will meet at 8:30 a.m. with interviews beginning at 9:00 a.m. The meeting will take place in the Parks and Recreation Department Conference Room. MAINTENANCE John Decker noticed the contractor has been pruning bushes and trees and raking; however, the berms should be reseeded or resodded. Kathryn Haar moved the board adjourn, seconded by Grady Porter. Motion carried. MARCH 1988 MEETING DID NOT HAVE QUORUM c� m C%X 7K t�:t1 3 ' W•b6 •i t 1 f r��u * Downtown Mall and Environs Advisory Board Minutes January 12, 1988 MEMBERS PRESENT: Phyllis Adams, Tom Cathey, John Decker, Phil Dorland, Kathryn Haar, Grady Porter, Michael Smith OTHERS PRESENT: None CALL 10 URDER: 9:00 a.m. , City Council Conference Room AGENDA Grady Porter moved approval of agenda; seconded by John Decker. Motion carried. MINUTES Kathryn Haar moved the minutes of December 8 be approved as printed; seconded by Grady Porter. Motion carried. PUBLIC COMMENTS AND INQUIRIES; COMMUNICATIONS - None SPECIAL USE REQUESTS - None STAFF REPORTS Board inquired as to status of recommendations made to the Mayor regarding temporary encroachments which were referred in November of 1987. The Mayor is still reviewing recommendations. BOARD COMMENTS REGARDING MAINTENANCE Generally sidewalk maintenance was good. However, cut throughs were not provided on the Mall from the parking bay to the sidewalk. This is to be done at 18' intervals with a minimum of 2 per parking bay with 4" or more of snow. TWO-WAY CONVERSION OF KALAMAZOO STREET/WASHINGTON PARKING Due to problems in the Cherry Hill area, recommendations were made by the City's Traffic Engineer to aid in converting Kalamazoo to a two-way street in the downtown area. The Engineer recommended: (1) Removing 20 on-street parking spaces on Kalamazoo between Capitol and Grand, (2) Eliminate attendant parking in 300 block S. Washington, install meters, and open street to through traffic 24 hours per day, and (3) redesign of berms in 300 block for 60° parking to add an additional 9 to 16 parking spaces. The D.M.A. responded that they are not in tavor of the Engineer's recommendation. The D.M.A. proposed (1) Kalamazoo bE converted to 2-way between Pine and Grand with the removal of 20 parking spaces to facilitate turning, (2) Eliminate attendant parking in 300 block S. Washington and open it to through traffic 24 hours per day. The D.M.A. also had several suggestions to be enacted on a trial basis such as (1) eliminating attendant parking in the 100 and 200 S. Washington Mall and open it to through traffic, (2) no meters during trial period, free parking in two hour intervals, with enforcement via tire marking and tickets, (3) delay landscaping changes until 6 months trial period is over, and (4) the City should conduct a survey during these six months to determine who is using the mall parking spaces and merchant's/customer's opinion on the effects of the project. Downtown Mall and Environs Advisory Board Minutes Page (2) January 12, 1988 If these ideas are successful at the end of the trial period, the D.M.A. recommends opening the Mall . The D.M.A. feels strongly that the increased visibility their businesses will be offered during the opening of the mall will be an asset. The Board discussed the issue of no parking attendants and free parking for six months. Enforcement would be the key to making this work, but who would be the enforcer? Also this change would mean a loss of parking. Concern was expressed that with so many changes being enacted simultaneously, the effect of each individual change would be unmeasurable. Questions were also raised as to who would fund the survey. Tom Cathey moved the Board table this issue until potential impact of these changes is known. Seconded by John Decker. Motion carried. Phil Dorland moved the meeting adjourn; seconded by Phyllis Adams. Motion carried. d O z i-3 O E z r r d c H O d HUMAN RESOURCES DEPARTMENT 'City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, December 1, 1988, at 7:30 p.m. in the Third Floor Conference Room 119 N. Washigton Square, Lansing, Michigan Roll Call: CARNEGIE, Dr. Clyde NIXON, Mrs. Betty J. JACKSON-JOHNSON, Dr. Joan RICHARDSON, Mrs. Mildred KNOWLTON, Mrs. Constance Meeting was called to order at approximately 7:40 p.m. by Chairman Carnegie with a quorum present. AMENDMENTS TO THE AGENDA: None HEARINGS OF DELEGATIONS AND INDIVIDUALS: None MINUTES (November 17, 1988): Airs. Nixon: Moved to approve the November 17, 1988 minutes as printed. Mrs. Richardson: Supported the motion. Motion carried unanimously. COMMITTEE REPORTS: None OFFICERS' REPORTS: None DIRECTOR'S REPORT: None COMMUNICATIONS: Dr. Carnegie: No. 1, the N.C.A. public hearing letter was received and placed on file; and, No. ?, the memorandum to the Mayor on the Evaluation was received and placed on file subject to further consensus actions taken, pursuant to the discussion which were: a) To modify the meeting date request to the Mayor from December to January after the January Board meeting; and b) To have the Director prepare a draft letter to the Mayor about the agenda for that meeting, in conformance with the purpose as discussed by the Board; and, c) Upon receipt of the draft letter, the Chairman and available interested Board members will meet to discuss the final letter. Human Resources Advisory Board Minutes, December 1, 1988 - 2 - UNFINISHED BUSINESS: Human Services Needs Statement Mrs. Knowlton: Moved that the Human Resources Advisory Board adopt the F.Y. 1989-90 Human Services Needs Statement. Airs. Nixon: Supported the motion. Motion carried. NEW BUSINESS: Director Warr: Explained the F.Y. 1989-90 Departmental Budget which had been distributed to the Board for this meeting. Mrs. Knowlton: Moved for the adoption of the F.Y. Departmental Budget pending the modification to the Cable Revenue Formula which had been outlined. Mrs. Richardson: Seconded the motion. Motion carried. Dr. Carnegie: Stated and requested that it be so noted for the record that the budget recommendations, not only, conform with the categorical rankings of the public and agencies, but also, are significantly weighted toward Child and Family Services, with the greatest emphasis on Emergency Services and the priority of Emergency Services being addressed is housing and homelessness. EXCUSED ABSENCES: Mrs. Roossien, Mr. Serr, and Mr. Tittle were excused from this meeting. NEXT REGULAR MEETING: The next regular meeting was announced to be at 7:30 p.m. on Thursday, Jan. 5, 1989 in the Third Floor Conference Room, City Hall Annex, 119 N. Washington Sq., Lansing, MI. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None Meeting adjourned at approximately 8:45 p.m. Respectfully submitted, Lti1 U Jacqueline Warr Human Resources Director Approved Initialed V& ( te) (Al.A.S.) HUMAN RESOURCES DEPARTMENT City-of Lansing, Michigan 1 i 9 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, November 17, 1988, at 6:30 p.m. in the Third Floor Conference Room, 119 North Washington Square, Lansing, Michigan 48933 ROLL CALL: CARNEGIE, Dr. Clyde RICHARDSON, Mrs. Mildred JACKSON-JOHNSON, Dr. Joan ROOSSIEN, Mrs. Geri KNOWLTON, Mrs. Constance SERR, Mr. Roger NIXON, Mrs. Betty Meeting was called to order at 6:45 p.m. by Clyde Carnegie, Chairman with a quorum present. AMENDMENTS TO THE AGENDA: None. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES: October 6, 1988 Regular Meeting Mrs. Nixon: Moved that the minutes be accepted as printed. Dr. Johnson: Supported the motion. Motion carried unanimously. REPORT OF OFFICERS: None. REPORT OF DIRECTOR: None. COMMUNICATIONS: None. UNFINISHED BUSINESS: None. NEW BUSINESS: F.Y. 1987-88 Human Resources Advisory Board Evaluation Report Director Warr: Explained the changes in the Report from the previous year and the rationale for the emphasis on the functional responsibilities: Mrs. Richardson: Moved to accept the annual Evaluation Report and forward it to the Mayor. Mrs. Knowlton: Supported. Motion caried unanimously. Consensus of the Board was to arrange a meeting with the Mayor, individual meetings with each Council Member, a meeting with the Council Human Services Committee, the purpose of which is to discuss the Evaluation, share the Board's views about the performance and role of the Department and explore its role in functioning with/for the City in the future, and finally have a meeting with the Committee of the Whole. HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, October 6, 1988, at 7:30 p.m. in the Third Floor Conference Room, 119 N. Washington Square, Lansing, Michigan 48933 ROLL CALL: Carnegie, Dr. Clyde Serr, Roger Nixon, Betty Tittle, Fred Richardson, Mildred Meeting was called to order at approximately 7:30 p.m. by Mildred Richardson, Vice Chairman. AMENDMENTS TO THE AGENDA: None. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES OF MEETING: (June 23, 1988) Mrs. Nixon: Moved that the minutes for June 23, 1988 be approved. Dr. Carnegie , Supported. Motion was carried. REPORT OF COMMITTEES: Gary Cunningham Awards Committee Due to the decline of the selected nominees to receive an award, the Board, by consensus deferred designation of any awards for this fiscal year. Nominations Committee Two members of the Nominations Committee, Fred Tittle and Roger Serr, held a meeting prior to the regular meeting and proposed the following slate of officers: Chairman, Clyde Carnegie, Vice Chairman, Betty Nixon, and Fred Tittle, Parliamentarian. (See Committee Report attached. ) REPORT OF OFFICERS: Election of Officers Mr. Tittle moved that the slate of officers selected for 1988 be adopted as presented by the Nominating Committee. Mr. Serr supported and the motion carried unanimously. The 1988-89 Human Resources Advisory Board officers are: Clyde Carnegie, Chairman, Betty Nixon, Vice Chairperson, and Fred Tittle, Parliamentarian. REPORT OF DIRECTOR: None. COMMUNICATIONS: The Quarterly H.R.C. Newsletter was received and placed on file. Human Resources Advisory Board Meeting, November 17, 1988 -Z- NEW BUSINESS (Cont'd.) F.Y. 1989-90 Human Services Needs Statement Mrs. Knowlton: Moved that the Human Services Needs Statement be tabled to defer it to the regular December Board meeting. Mrs. Nixon: Supported the motion. Motion carried unamiously. EXCUSED ABSENCES: Dr. Carnegie: Reported that Mr. Tittle was excused from the November meeting. NEXT REGULAR MEETING: The next regular meeting will be at 7:30 p.m. on Thursday, December 1, 1988, 3rd. Floor Conference Room, City Hall Annex, 119 N. Washington Square, Lansing, MI. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. Meeting adjourned at 7:15 p.m. Respectfully submitted,, _ �itJah� Jacqueline Warr Human Resources Director Dated�pproved HUMAN RESOURCES ADVISORY BOARD MINUTES, October 6, 1988 - 2 - UNFINISHED BUSINESS: None NEW BUSINESS: Consensus of the five Board Members present was the date of Thursday, November 17, 1988 at 6:30 p.m. was an accepted time for the next regular meeting which is to be followed by a Public Hearing on Human Service needs- at 7:30 p.m. New Contracts 1. Hospice of Lansing, Inc. Mr. Howard Schaefer, Hospice Director, stated that Hospice was glad to receive the City money to deal with indigent patients and bereaved - children' s services. Mrs. Nixon: Moved the Hospice contract be accepted for funding. Mrs. Tittle: Supported the motion. Motion was approved unanimously. 2. Justice in Mental Health Organization Mr. Richard Wellwood, J. I.M.H.O. Director, pointed out the funds are primarily targeted for services to the clients -- People who are labeled mentally ill have a comfort factor and have a family at J. I.M.H.O. Mr. Serr: Moved the J. I.M.H.O. contract be accepted for funding. Mrs. Nixon: Supported. Motion carried unanimously. EXCUSED ABSENCES: Dr. Johnson, Mrs. Knowlton, and Geri Roossien were excused from this meeting. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING: The next regularly scheduled meeting will precede the public hearing on human services at 6:30 p.m. on Thursday, November 17, 1988 and the Public Hearing will follow at 7:30 p.m. in the Council Chambers. It will be in the City Hall Annex third floor conference room as usual . Meeting adjourned at 8:00 p.m. Respectfully submitted) , U Jacqueline Warr Human Resources Director Date 't: I & Approved: // REPORT OF THE NOMINATING COMMITTEE OF THE HUMAN RESOURCES ADVISORY BOARD Meeting held at 6:30 p.m. , on Thursday, October 6, 1988 in the 3rd. Floor Conference Room, City Hall Annex, Lansing, MI PRESENT: Roger Serr Fred Tittle ABSENT: Geri Roossein The following Board members were selected as the 1988-89 slate of officers: Clyde Carnegie, Chairman Betty Nixon, Vice Chairperson - Fred Tittle, Parliamentarian City of Lansing, Michigan 119 N. Washington Sture Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Special Meeting Thursday, June 23, 2988, at 7:30 p.m. , in the Third Floor Conference Room, 119 N. Washington Square, Lansing, MI 48933 ROLL CALL: CARNEGIE, Dr. Clyde NIXON, Mrs. Betty JACKSON-JOHNSON, Dr. Joan ROOSSIEN, Mrs. Geri KNOWLTON, Mrs. Constance SERR, Mr. Roger . Meeting was called to order at approximately 7:40 p.m. AMENDMENTS TO THE AGENDA: Mrs. Warr: Added an Amendment to the Economic Crisis Center Contract, as well as a contract for the new project, Recyclers of Ingham, Eaton, and Clinton counties. HEARINGS OF DELEGATIONS AND INDIVIDUALS: No guests were present to speak who were unassociated with agenda items. MINUTES OF JUNE 3, 1988: A correction on the minutes regarding changing "Appointments Committee" to "Nominations Committee" was requested; then, the Minutes were approved as corrected. REPORT OF COMMITTEES: Gary Cunningham Awards Committee Report was tabled until after the Committee met which was scheduled immediately following this special meeting. It will be on the next regular meeting's agenda. (See attachment. ) REPORT OF OFFICERS: Election of Officers was tabled until the next regular meeting. REPORT OF DIRECTOR: Mrs. Warr: Reported on new programs and services of the Department as follows: Swimming Scholarships for the Parks and Recreation Department; Bulk Pick-Up Free Service Program for Public Service; and the Cooley Gardens Contract is a maybe. , COMMUNICATIONS: The June Housing Resource Newsletter and the Y.D.C. Quarterly Newsletter were received and placed on file. UNFINISHED BUSINESS: None. Human Resources Advisory Board, Special Meeting, June 23, 1988 - 2 - NEW BUSINESS: Presentations were made by: Paula Zimmer, out-going Director of Legal Aid of Central Michigan, and Father Ray Kacirk, Director of New Way In. Sharon Radtke, the new Executive Director of Voluntary Action Center, was present and intro- duced herself. All contracts, as well as those added to the agenda, were explained by the Director. Mrs. Nixon: Moved to accept all contracts as presented. Dr. Johnson: Supported the motion. Motion carried unanimously. EXCUSED ABSENCES: Mrs. Richardson and Mr. Tittle were officially excused from this meeting. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING: Mrs. Knowlton: Announced the next regularly scheduled meeting would be Thursday, July 7, 1988, at 7:30 p.m. in the Third Floor Conference Room, 119 N. Washington Square, Lansing, Michigan. Meeting adjourned at 8:37 p.m. Respectfully submitted, Jacqueline Warr, Director Human Reoources Department Approved id Z 1'Y Initialed )Z&4 (Date) M.A.S. HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, June 2, 1988, at 7:30 p.m. in the Third Floor Conference Room 119 North Washington Square, Lansing, Michigan 48933 ROLL CALL: JACKSON-JOHNSON, Dr. Joan RICHARDSON, Mrs. Mildred KNOWLTON, Mrs. Constance ROOSSIEN, Mrs. Geri NIXON, Mrs. Betty J. Discussion of items was held prior to the arrival of Dr. Johnson, whose arrival constituted a quorum of the Board. Meeting was called to order at approximately 8: 15 p.m. AMENDMENTS TO THE AGENDA: None. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES OF MEETING ON April 7, 1988: Consensus of the Board was to approve the Minutes as typed. COMMITTEE REPORTS: The report of the Gary Cunningham Awards Committee was tabled until the Special Meeting. A Committee Meeting will be convened prior to the Special Meeting. OFFICERS' REPORTS: Dr. Johnson: Moved that the Appointments Committee Members be Mrs. Roossien, Mr. Tittle, and Mr. Serr. Mrs. Richardson: Supported. Motion carried unanimously. DIRECTOR'S REPORT: Mrs. Warr: Requested a Special June Meeting to cover the next fiscal year's contracts. In addition, she reported on budgetary issues of interest to the Board. Consensus was that Thursday, June 23, 1988, at 7:30 p.m. would be the best time for the Special Meeting. COMMUNICATIONS: The May H.R.C. Newsletters were distributed to the Board (as available). Human Resources Advisory Board Minutes, June 9, 1988 - 2 - UNFINISHED BUSINESS: None. NEW BUSINESS: Mrs. Nixon: Moved that the nine human service contracts be approved as prepared for this agenda along with the Revised Budget. Dr. Johnson: Supported. Motion carried unanimously. EXCUSED ABSENCES: Dr. Carnegie, Mr. Serr, and Mr. Tittle were excused from this meeting. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING: Mrs. Knowlton: Announced the next regularly scheduled meeting as Thursday, July 7, 1988, 7:30 p.m. in the Third Floor Conference Room of City Hall Annex. Dr. Johnson: Requested that the Awards Committee meet at 6:30 p.m. , immediately prior to the Special Meeting at 7:30 p.m. on Thursday, June 23, 1988. (Consensus was this was the best time. ) Mrs. Nixon: Moved that the meeting be adjourned at 9:25 p.m. Motion carried unanimously. Respectfully submitted, Jacqueline Warr, Director Human Resources Department Approved��-'-7 ��Initia1ed ate ) M.A.S. ) HUMAN RESOURCES DEPARTMENT City .of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, April 7, 1988, at 7:30 p.m. in the Third Floor Conference Room, 119 N. Washington Square, Lansing, MI 48933 ROLL CALL: CARNEGIE, Dr. Clyde ROOSSIEN, Mrs. Geri JACKSON-JOHNSON, Dr. Joan TITTLE, Mr. Fred KNOWLTON , Mrs. Constance Meeting was called to order at 7:30 p.m. by Chairperson Knowlton with a quorum present. AMENDMENTS TO THE AGENDA: None. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES OF THE MEETING: February 4, 1988 Minutes were received without objection and placed on file. COMMITTEE REPORTS: The Gary Cunningham Awards Committee had not yet convened. OFFICERS' REPORTS: Human Resources Board's letter to the Mayor.. Ms. Knowlton and Dr. Johnson.: Inquired as to a response by the Mayor to their letter. Mrs. Warr: Indicated that no response letter had been received; however, the Mayor's Budget Recommendation has been forwarded to the City Council which serves as the response. Mrs. Warr, first, explained the agency allocation levels anticipated within the categorical recommendations. Discussion and explanation with the Board occurred. Mrs. Warr, then, explained the Mayor's Recommendations which reduced the lower level cuts 10%, but, increased beyond the -lower- :level or"- budget money for Emergency Ser- vices. She further explained the City-Supported Recommendations, Arts Council , and the Exhibition Authority, as well as Human Services Discretionary. DIRECTOR'S REPORTS: C.S.R.C. correspondence was received and placed on file. Budget Percentage Breakdowns were previously discussed. Human Resources Advisory Board, April 7, 1988 2 - COMMUNICATIONS: Communications A-D were received and placed on file. UNFINISHED BUSINESS: None. NEW BUSINESS: Outstate Equity Contracts (instead of Proposals) were received and placed on file, subsequent, to discussion by the Director with the Board. EXCUSED ABSENCES: The Director assumed the absences were excused for Mrs. Nixon, Mrs. Richardson, and Mr. Serr. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING: Mrs. Knowlton: Announced the next regularly scheduled meeting as Thursday, May 5, 1988, 7: 30 p.m., in the Third Floor Conference Room, 119 N. Washington Square, Lansing, Michigan. Meeting adjourned at approximately 8:48 p.m. Respectfully submitted, Jacqueline .Warr, Director (Acting Secretary) Approved = Initialed �P� ('Date) (M.A.S. ) HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, February 4, 1988, at 7:30 p.m. in the Third Floor Conference Room, 119 N. Washington Square, Lansing, MI 48933 ROLL CALL: JACKSON-JOHNSON, Dr. Joan RICHARDSON, Mrs. Mildred KNOWLTON, Mrs. Constance ROOSSIEN, Mrs . Geri NIXON, Mrs. Betty J. TITTLE, Mr. Fred Meeting was called to order at 7: 30 p.m. by Chairperson Knowlton with a quorum present. AMENDMENTS TO THE AGENDA: None. HEARINGS OF DELEGATIONS AND INDIVIDUALS: Mrs . Knowlton: Announced a delegation was present from the Daytime Resource Center. They were Judy Gardi of the Board, and Debbie Beihler, Coordinator, of the Daytime Resource Center of the Community Service and Referral project. They passed out brochures and Mrs. Gardi explained that she was president of the Center's Board of Directors and came to introduce Debbie Beihler, the Coordinator; added so many people were being seen every day. For example, today there were 110 who came homeless and/or under-housed The Daytime Resource Center provides warm coffee, fellowship, lunch, counseling, therapy, substance abuse services, Community Mental Health services; they have just started an Alcoholics Anonymous program. (Also, they work one day a month with veterans from Battle Creek. ) They are about a block from the bus station. They reported they moved all of C.S.R.C. 's services in to one central location out of which they ran all four of the major programs. The demand for warm clothes is steadily increasing and about 200 coats are given away each week. Fuel bills are still being paid for three counties from the Energy Bank program. Help is received from Consumer Power in the form of client donations, energy audits / kits, etc. Things are getting worse and it' s tough out there on the streets, many have frostbite. Concern was expressed over the loss of H.U.D. monies; C.S.R.C. had thought they would receive $6,000. (Why didn't they get it?) Mr. Harvey: Explained that decisions were made according to the Needs Statement submissions. Mrs. Gardi : Stated she was going to set up a meeting with Mrs. Warr to find out how the money was distributed. Ms. Biehler: Added she came on duty on December 31st and since that time she knew 14 of the clients were determined to have no income whatsoever, basically, it had been caused by expenses they had generated through their illnesses. Human Resources Advisory Board, February 4, 1988 - 2 - Mrs. Gardi: Called attention to the new Ordinance which had just been passed by the City that amended the "Residential Care Facility" Ordinance for the City. They changed the definition to something like. . .a Residential Care Facility (according to the Ordinance) provides 24-hour care, supervision, and treatment for. . .various types of people, including the "homeless'.'. .also, it makes it a requirement to have about 1,000 square feet for each person. She felt the definition of "homeless" had no place in this Ordinance for several reasons. It is impossible to provide such space at this time. MINUTES OF THE MEETING-December 3, 1987 Mrs . Richardson: Moved to accept the minutes of December 3, 1987 as printed. Dr. Johnson: Supported the motion. Motion carried unanimously. COMMITTEE REPORTS: None. OFFICERS' REPORTS: None. DIRECTOR'S REPORTS: None. COMMUNICATIONS: Mrs. Knowlton: Stated the three communications had been mailed to the Board and if there were no objections they would be received and placed on file. Vo objections were raised. ) UNFINISHED BUSINESS: None. NEW BUSINESS: Mr. Harvey: Explained the budget submissions to the Board members. Dr. Johnson: Moved to accept the proposed regular budget for 1988-89. Mrs. Nixon: Supported the motion. Motion carried unanimously. Consensus was the Board wished to go on record as disapproving of the Alternate Budget. Mr. Tittle: Moved the Board members get a copy of last year' s letter in this regard and send one to the Mayor as we did last year. Dr. Johnson: Supported and agreed to write a new letter. Motion carried unanimously. EXCUSED ABSENCES: Mrs . Knowlton: Dr. Carnegie and Roger Serr were excused from this meeting. Board members requested that the door buzzer be fixed, again, as one member had to (almost) break down the door tonight. •Human Resources Advisory Board, February 4, 1988 - 3 - ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING: Mrs. Knowlton: Announced the next regular meeting of the Human Resources Advisory Board as Thursday, March 3, 1988, 7: 30 p.m. in the Third Floor Conference Room of City Hall Annex. Meeting adjourned at 8: 30 p.m. Respectfully submitted, Theophi is Harvey Program Development Coordi n for Approved 7111,Pf Initialed 2�94tjl (Date) (M.A. S. ) + 4 HUMAN RELATIONS ADVISORY BOARD Proceedings of December 8 , 1988 The regular. scheduled December 8 , 1988 meeting of the Human Relations Board was called to order by the Chair, Duncan Wyeth, at 4 : 15 P.M. in Lansing City Hall , 7th Floor Conference Room. ATTENDANCE Present: Araoz , Dunnings , Johnson, Heard, Riley, Wyeth Absent: Canady, Casola , Jenkins , Jones , Olivarez-Mason, Bradford-- Porter APPROVAL OF MINUTES MOTION by Dunnings , second by Araoz , that the minutes of the November 10 , 1988 meeting at Mt. Vernon be approved. Motion passed. PETITIONS SH#1-88 - A complaint continued under investigation alleging sexual harassment in the Parks Department. Staff investigaton and conclusions were forwarded to the Mayor ' s office for. action . An appeal has been filed by the Complainant. A review panel has been assigned, according to the City of Lansing ' s Sexual - Harassment Policy and Complaint Procedure, to review the findings . Appeal continues . 1- HOUS#1-88 A complaint alleging housing discrimination based on source of income. This complaint has been ' referred to the City Attorney for further action as defined in the Fair Housing Ordinance. 1-NATIONAL ORIGIN#1-88 - A letter received requesting review of the hiring requirements , as stated "must be an American citizen" for firefighter positions and licensing for taxi cab drivers . This query has been referred to the City Attorney for response. The City Attorney advised, during this meeting, that a response would be completed by the next meeting of the Board, which is January 12 , 1989 . COMMUNICATIONS 1 . Letter received from John W. Davis , Chief Judge, 54A District Court, regarding cooperation of Human Relations Department staff in assistance with interpreters . The Director advised the Board of the allocation to the Court' s for an Interpreter in their budget. It was also noted that the request for service has remained the same from previous years . Human Relations Board Proceedings Page 2 December 8 , 1988 The Board discussed the increase of the Spanish Speaking population within the area , and that the Court should consider hiring someone within their staff to provide this service. It was further recommended that the Court contract with some organization/person to provide translation service for the Courts . The Chair recommended that a letter be drafted with these recom- mendations and forwarded to the Chief Justice of the Circuit and District Courts . 2 ) Letter received from the Lansing School District, Robert Klein, requesting involvement of Guillermo Lopez in interviewing candidates for an Elementary Principalship. 3 ) Letter. from Ms . Teri Chance, Employment Coordinator for the Michigan Indian Employment and Training Services , requesting a letter of support on behalf of that agencies . 4) Letter received from Upward Bound Program requesting a letter of support for their program. REPORTS 1) Director ' s Report Copies of the Director ' s Report were distributed. It was noted that a meeting has been scheduled for December 21 , 1988 at Mt. Vernon Housing Development with the Lansing Police Department Community Service Unit for the purpose of re-establishing a Neighborhood Watch in that community. This meeting is a follow-up to discussion at the November Board meeting held at Mt. Vernon. 2) Committee Reports a) Employment b) Housing c) Police Community Relations Dr . David Carter , of Michigan State University School of Criminal Justice spoke to the Mayor ' s Police Committee relative to the community policing philosophy. The next meeting of the Committee is scheduled for December 14 at the Clarion. d) Public Relations This committee has responsibility for. the Human Relations Dinner Program. OLD BUSINESS 1) Citizenship Requirement for Fire Department. This query is being addressed by the City Attorney 2) Human Relations Budget The Board concurred with continuing the department priorities as indicated in the budget. The Board reflected positively regarding the affirmative efforts being made to increase MBE/WBE participation in the bidding process by the City Administration. Human Relations Board Proceedings Page 3 December 8 , 1988 NEW BUSINESS 1) Human Relations Dinner. - The Board concurred with scheduling the Dinner in late February. It was concluded that the Public Relations Committee would coordinate the program for the dinner. Stuart Dunnings suggested contacting Dr. Ruth Hamilton, of Michign State University, as the guest speaker. Reniero Araoz, Jack Riley, Lelio Casola, and Joann Heard agreed to serve on the committee , which would include the review of nominations for the Hugo B. Lundberg Human Rights Award. Mr . Letts delegated Vivian Preston, as the staff person to coordinate this event. Mr . Dunnings recommended that those individuals nominated, but not selected in 1988 , be referred to the public relations committee for consideration for 1989 Human Rights Award. 2) Martin Luther. King, Jr. Program The Mayor. , City Council and Human Relations Department will again sponsor the Martin Luther King, Jr. Holiday celebration with a program on Friday, January 13 , 1989 in the City Council Chambers . R.L. Hester of the Human Relations staff is coordinating the program. Rabbi Morton Hoffman will be the Speaker. On Monday, January 16 , 1989 the City will hold a Luncheon at the Lansing Center. Mr . Letts inquired as to whether the Board would want to purchase a table. The members stated they would sit at the Human Relations table: Johnson (2) ; Dunnings (2) ; Wyeth (1) ; Heard (1) ; Riley (1) The Board concurred with the 1989 meeting schedule, which indicates that the Human Relations Board will meet on the second Thursday of each month at 4 : 00 P.M. unless otherwise posted. NEXT MEETING Mr . Dunnings advised that he would be unable to attend the February 9 , 1989 meeting . The next meeting of the Board will be held on Thursday, January 12 , 1989 . ADJOURNMENT The meeting was adjourned by the chair at 5 : 15 P .M. Respectfully submitted, Cathy "Milett, Secretary Human Relations Department Attachment: Director ' s Report LANSING HUMAN RELATIONS BOARD Proceeding of October 13, 1988 The October 13, 1988 meeting of the Human Relations Board was called to order by Board Member, Reniero Araoz at 4:00 P.M. in Lansing City Hall. PRESENT: Araoz, Jenkins, Johnson, Heard, Porter-Bradford, Riley ABSENT: Dunnings, Olivarez-Mason, Casola, Jones, Canady, Wyeth APPROVAL OF MINUTES MOTION by Johnson, second, that the minutes of the April, May, June, July, August and September meetings be approved. Motion Passed JoeAnne Heard, was introduced as a new Board Member. Ms. Heard replaces Susan Nees for a term to expire in 1989. PETITIONS 1- SH#1-88 - A complaint continued under investigation alleging sexual harassment in the Parks Department. Staff investigation and conclusions were forwarded to the Mayor's Office for action. An appeal has been filed by the Complainant. A review panel has been assigned to review the findings. Appeal continues 1- LPD#2-88 A complaint continued under investigation alleging excessive force against the Lansing Police Department. The findings of this complaint revealed that the allegations could not be substantiated. 1- HOUS #1-88 A complaint continued alleging housing discrimination based on source of income. Due to the unwillingness of the complainant to conciliate, this complaint is being referred to the City Attorney for further action, as defined in the Fair Housing Ordinance. 1- EMP#6-88 A complaint received alleging racial harassment by a Public Service employee. Investigation found that the intent of the respondent was not to racially harass the complainant, however, the effects of the act resulted in an offensive and hostile work environment. It is recommended that the respondent receive some form of disciplinary action and that the complainant be counseled in sensitivity to others. It is also recommended that supervisors report such incidents of harassment in a timely manner to the Human Relations, as well as to their department and/or divisions heads. Results are pending. 1- EMP#7-88 A complaint received alleging unlawful termination from employment based on national origin and sex against Trumark, Inc. Due to the respondents unwillingness to conciliate the allegations this complaint was referred to the Michigan Department of Civil Rights for enforcement action. There was discussion regarding the controversy on changing the names or "nicknames" of local school logo's that reference the Native American (Indian) . Mr. Letts noted that civil rights people will have to be sensitive to the backlash that could result. COMMUNICATIONS 1) Memo received advising Board of Lansing Police Awards Presentation on November 22, 1988 at 6:30 P.M. in the City Council Chambers Proceedings of Human Relations Board Page 2 October 13, 1988 2) Letter of appreciaton received from Commission on Spanish Speaking Affairs for letter of support sent by Department to Michigan Council for the Arts for FY89 grant to be used for Hispanic Heritage Month. 3) Letter of appreciation sent from MSU Human Relations Department to Director for speaking at Special Program Mr. Jenkins inquired as to who deals with Human Relations issues at CATA? It was explained that individuals could be referred to the CATA Director or the Human Relations Department. REPORTS Director's Report - (Copy Attached) The Director advised that he attended a meeting at Sexton High School regarding parents concern for the safety of their children in attending events in the community. It was reported by Sergeant Poxson that there has not been the "gang" activity as in previous years. The Director recommended that the Board consider meeting at Mt. Vernon Housing Development. NEXT MEETING MOTION by Johnson, second, that the November 10, 1988 meeting of the Human Relations Board be held at Mt. Vernon Housing Development at 7:00 P.M. Motion passed. ADJOURNMENT The meeting was adjourned by the chair at 5:10 P.M. Respectfully submitted, Cathy Miiett, Secretary Lansing Human Relations Department Attachment: HUMAN RELATIONS ADVISORY BOARD Proceedings of September 8, 1988 The September 8, 1988 meeting of the Human Relations Board was called to order by the Chairperson, Duncan Wyeth at 4:00 P.M. on the 7th Floor of City Hall ATTENDANCE Present: Araoz, Canady, Dunnings, Riley, Wyeth Absent: Casola, Jenkins, Johnson, Jones, Olivarez-Mason, Porter-Bradford The Board extended welcome to Jack Riley who is replacing Jane Tibbits for a term to expire in 1992. PETITIONS SH#1-88 A complaint continued under investigation alleging sexual harsassment in the Parks Department. Staff investigation and conclusions have been forwarded to the Mayor's office for determination. SH#2-88 A complaint received alleging sexual harassment with the Central Garage and Fire Department. A mediation hearing was held with apologies extended. This complaint has been concluded to the satisfaction of the complainant. LPD#2-88 A complaint received alleging excessive force against a Lansing Police Officer. This complaint continues under investigation. REPORTS Director's Report - Copies of the Director's Report were distributed. Mr. Letts advised the Board of lay-offs and bumping that has occurred within the department. Jackie Porter, Clerk, has been laid off, but has secured a full time position in the Parks Department. Debbie Balan, Assistant Director, has been bumped by Vivian Preston, Grants Coordinator from the Planning and Municipal Department. Debbie will be transfering to the Parks Department as Community Center_ Coordinator. COMMUNICATIONS 1. A letter received from the Hispanic Scholarship Committee re: requirements for citizenship for employment as a firefighter and to obtain a taxi license. This matter has been referred to the City Attorney for opinion. It was announced that Lee Canady has been appointed to the Board of Directors of Blue Cross Blue Shield of Michigan. Congratulations was extended to Mr. Canady. ADJOURNMENT The meeting was adjourned by the Chair at 5:07 P.M. Respectfully submitted, 1 Cathy M?lett, Secretary Human Relations Department fiA �"'LA�� LANSING HUMAN RELATIONS DEPARTMENT R"►<<``' Equal Opportunity/Affirmative Action V ■ „', � 504 Coordinator - - 7th Floor-City Hall "' ?� * Lansing, MI 48933 (517)483-4088 (TDD/VOICE) �CHis ,7n�1 PROCEEDINGS OF THE HUMAN RELATIONS BOARD August 11, 1988 The August 11, 1988 meeting of the Human Relations Board was held at Francis Park-in conjunction with the Michigan Out State Chapter of the National Association of Human Rights Workers. No business was conducted at the meeting. Respectfully suLmitted, i i �I I A i Cathy,,, �Ilildtt, Secretary Human Relations Board "Equal Opportunity Employer" PROCEEDINGS OF THE LANSING HUMAN RELATIONS BOARD JULY 14, 1988 The July 14, 1988 meeting of the Human Relations Board was called to order by the Chair, Duncan Wyeth at 4:00 P.M. in Lansing City Hall ATTENDANCE Present: Canady, Casola, Jenkins, Johnson, Wyeth Absent: Araoz, Dunnings, Jones, Olivarez-Mason, Bradford-Porter APPROVAL OF MINUTES The minutes of April 14, May 12 and June 9, 1988 were approved as printed. PETITIONS 1- HR#88/1; FEPA 10290EM09, EEOC: 23A888567; A complaint received from the Equal Employment Opportuntiv Commission and Michigan Department of Civil Rights alleging race and age discrimination against the City of Lansing. This complaint continues under investigation. 1- HR/#88-2; FEPA 103346-EM09, EEOC 23A88844 - A compliant received from the Equal Employment Opportunity Commission and Michigan Department of Civil Rights Department alleging race discrimination against the City of Lansing Fire Department. This complaint continues under investigation. 1- EMP#5/88 A complaint received from a city employee alleging discriminatory employment treatment based on sex. This complaint continues under investigation. COMMUNICATIONS 1) Copies of letters from Mayor McKane to City Council Members regarding the reappointment of Duncan Wyeth and Willie Jenkins to the Human Relations Board for terms to expire in 1992. 2) Copy of letter to Director of Ingham County Parks & Recreation from City of Lansing Director of Parks and Recreation re: racial comments from state employee. 3) Copy of letter to Director of Ingham County Parks and Recreation from Director of State Department of Natural Resoures re: employees comments. 4) Letter from Mayor on appointment of Jack Riley to Human Relations Board 5) Letter of appreciation received by Director for speaking to youth at Ingham County Juvenile Facility. 6) Letter of resignation from Human Relations Board received from Susan Nees due to moving out of City. Human Relations Board Page 2 July 14, 1988 REPORTS Director's Report- Copies of the Director's Report were distributed Subcommittee Reports - No Reports NEXT MEETING Due to members not being available for the next regular scheduled Board meeting (August 11, 1988) there was discussion to having the annual picnic on August 25th. ADJOURNMENT The meeting was adjourned by the Chair at 5:00 p.m. Respectfully submitted, Cathy V-ctt, Secretary Lansing Human Relations Department Attachment: HUMAN RELATIONS ADVISORY BOARD Proceedings of November 10, 1988 The Human Relations Board was convened by the Chair, Duncan Wyeth, on November 11, 1988 at Mt. Vernon Housing Development 3338 N. Waverly Road, at 7:00 P.M. ATTENDANCE: Present: Aaroz, Canady, Casola, Olivarez-Mason, Wyeth Richard Letts, Vivian Preston, R.L. Hester, Guillermo Lopez, Cathy Milett, Human Relations staff Absent: Dunnings, Heard, Jenkins, Johnson, Jones, Porter-Bradford, Riley This meeting was held at Mt. Vernon Housing Development at the request of residents INTRODUCTIONS: Chris Stuchel, Housing Director, opened the meeting with introductions: Joe Cochran, Employment & Training Coordinator, Greater Lansing Urban League, advised that the Urban League will be utilizing Mt. Vernon as a base for a new jobs program. Ken Wilson, Drug & Job Counselor for the Lansing Housing Commission is available to work with residents. DISCUSSION: Duncan Wyeth, Board Chair, provided an overview of the responsibilities delegated to the Human Relations Board by ordinance. Mr. Wyeth facilitated the meeting: Captain Jerry Boles, Lansing Police Liaison provided information regarding crime statistics for the Mt. Vernon area. Captain Boles further advised that if residents were not getting assistance or' response to calls they should contact his office or the Human Relations Office. (Human Relations brochures were disseminated providing telephone numbers. Resident Council President, Juanita Mitchell and Sheila VanArsdale, Vice President began the discussion on the following: - Housing Commission was not addressing problems - They have not had resident council meetings because people will not come out to meetings. - By Laws for Resident Council need to be updated. - Property damages not fixed in timely manner. (i.e. fence needs fixing, again) - Drug selling and using on premises Proceedings of Human Relations Board Page 2 November 10, 1988 - Outsiders frequenting area Fear to provide information due to retaliation. Mrs. Delma Lopez, President of the Lansing Housing Commission stated that she would assist with updating the Resident Council Bylaws. Residents were advised that they could contact the human relations staff or police department if they had information and did not want to give out their names. There was lengthy discussion regarding fear. It was concluded that Human Relations staff could assist with reactivating the Resident Council, as well as the Neighborhood Watch Program. Residents present indicated a willingness to work together to solve problems. The meeting was adjourned at 8:35 p.m. Respectfully submitted, Cathy tt, Secretary Human Relations Department o "'LASS LANSING HUMAN RELATIONS DEPARTMENT A. Equal Opportunity/Affirmative Action va` r I� f 504 Coordinator / ' L_) 7th Floor-City Hall * - * Lansing, MI 48933 '++� 0,0 (517)483-4088(TDD/VOICE) PROCEEDINGS OF THE LANSING HUMAN RELATIONS BOARD JUNE 09, 1988 The June 10, 1988 meeting of the Human Relations Board was called to order by the Chair, Duncan Wyeth at 4:00 P.M. in Lansing City Hall. ATTENDANCE Present: Araoz, Bradford, Johnson, Wyeth Staff: Balan, Letts, Milett; Lansing Police Liaison, Captain Jerry Boles Absent: Casola, Jenkins, Dunnings, Jones, Olivarez-Mason, Canady, Nees, Tibbits No official business was conducted due to the lack of a quorum. DISCUSSION: The Director informed members of the status of the FY89 Budget. At this time, it is inconclusive, as the Mayor has not provided his final decision. However, it is known that the EPA Project Compliance Coordinator, Frank Cena, last day of work with the department will be June 30, 1988. Mr. Cena will have bumping rights. It was also reported that the Department has conducted sexual harassment seminars in the Parks Department. Staff will also be presenting seminars in the Planning & Municipal Development Department. There was discussion regarding the on-going concern with the activities of youth and the impact on neighborhoods. The meeting was adjourned at 5:00 P.M. The next meeting of the Human Relations Board will be July 14, 1988 at 4:00 P.M. . Respectfully submitted, Cathy Milett, Secretary Human Relations Department Attachment: Director's Report "Equal Opportunity Employer" LANSING HUMAN RELATIONS DEPARTMENT Equal Opportunity/Affirmative Action II I 504 Coordinator .�.� 7th Floor-City Hall Lansing, MI 48933 ,dos (517)483-4088 (TDD/VOICE) CNIG�' PROCEEDINGS OF THE LANSING HUMAN RELATIONS BOARD The May 12 , 1988 meeting of the Human Relations Board was adjourned at 4 : 20 by Lelio Casola and Lee Canady due to the lack of a quorum present. The next regular scheduled meeting of the Board will be held on June 9 , 1988 at 4 : 00 p.m. Respectfully submitted, Catherine Milett, Secretary Human Relations Department "Equal Opportunity Employer" PROCEEDINGS OF THE LANSING HUMAN RELATIONS BOARD MEETTING APRIL 14, 1988 The April meeting of the Human Relations Board was called to order by the Chair, Duncan Wyeth at 4:10 P.M. in Lansing City Hall ATTENDANCE Present: Araoz, Jenkins, Johnson, Olivarez-Mason; Tibbits, Wyeth Absent: Casola, Canady, Dunning, Jones, Nees, Porter-Bradford Staff: Letts, Balan, Milett - Human Relations Staff Captain Jerry Boles, Lansing Police Department APPROVAL OF MINUTES MOTION by Johnson, second by Araoz, that the minute of February 11, 1988 be approved. Motion passed. PETITIONS 1 - HR86-2; EEOC2300865161; FEPA92423-E2 (Karen Letts vs. City of Lansing) : A complaint alleging employment discrimination based on race. (Received: 10/15/86) A resolution conference was held March 30, 1988 with MI Department of Civil Rights Representative, Sherri Booker. ( A statement was submitted by the Human Relations Department to the Michigan Department of Civil Rights December 31, 1986) . Complaint is continued under investigation. It was the Boards recommendation that a follow-up letter be instituted, as a matter of personnel procedure, relative to telephone calls to employees call back for employment. 1- HR/EMP#188; EEOC230880403 (Hill vs. City of Lansing) A complaint received of employment discrimination based on race. (Received: 2/23/88) A statement of interogatory was submitted to EEOC March 9, 1988. Complaint continues under investigation. 1- HREMP#3-88 A complaint received alleging harassment against Mary Avenue Care Center based on race. This complaint was mediated and conciliated to the satisfaction of all parties. Communication. 1) Letter from Mayor acknowledging receipt of letter from chairperson on submitting name to Lansing's Revitalization Committee. -The Mayor referred the name of Revered Melvin Jones to the Revitalization Committee as a representative from the Human Relations Board. 2. Letter from Chief Circuit Judge expressing regret from Ingham County Circuit Court Judges for not being able to attend Human Relations dinner due to conference. 3. Letter from Sexton High School student expressing appreciation for Director's presentation to classes. Proceedings of Human Relations Board Page 2 April 14, 1988 4. Letter from National Multiple Sclerosis Society announcing Director's re-election to a three year term on Board of Directors. 5. Letter from Everett High School Principals thanking department for field representatives support during a disturbance in the school area. 6. Letter of thanks from 1988 Lundberg Award recipient for her selection. 7. Letter of support from Jewish National Fund dinner honoring Larry Meyer. 8. Letter requesting support of a grant for Hispanic Heritage Week 1989. 1) Letter of support 9. Letter of thanks for serving on Lansing School District's Consumer Home Economics Advisory Committee. 10. Letter from Michigan Legislative Black Caucus expressing appreciation for Director serving as host during their Black History Month Celebration. REPORTS Director's Report - Copies of the Director's Report for February and March were distributed. The Director advised the Board of a confrontation at Kalamazoo and Butler involving approximately 70 people, which he assisted the police in disbursing. It was also reported that staff conducted a Pre-Bid Seminar for contractors doing construction business with the City. There were some 50 plus contractors participating. Subcommittee Reports a) Employment - No Report b) Housing - Fair Housing Seminar was conducted April 13, 1988 in the City Council Chambers with Thomas Higginbothan, Director of Fair Housing & Equal Opportunity, U.S. Deparment of HUD, as guest speaker. Also participating were Mayor McKane, Council President Schmidt, John Roy Castillo, Executive Director, Michigan Department of Civil Rights, Wes Pitts, Executive Director, Lansing Fair Housing Center, Tom Fullerton, Lansing Landlords Association, Guillermo Lopez, Equal Opportunity Specialist, and Richard Letts, Human Relations Director. c) Public Relations - Human Relations Dinner was held March 10, 1988 at the Lansing Center. Delia Vorhauer was the recipient of the Hugo Lundberg Human Rigtts Award. Guest Speaker was Dr. Leonard Sawisch, President, MidMichigan Chapter of Little People of America. Many compliments have been received regarding this occasion. Proceedings of Human Relations Board Page 3 April 14, 1988 d) Police Community Relations - The Mayor's PCR Committee will be meeting on May 11, 1988 in the City Council Chambers. There will be a presentation from the Lansing Police Department K-9 Unit. Audience participation will be a part of the program, therefore, members were asked to attend. The program will be aired on Channel 28. Inquiry was made as to how the police department wanted to be contacted if members came upon a situation in the street that needed police attention. Captain Boles reminded members that the telephone number the police department has been changed to 483-4600. For life threatening situations calls to 911 are appropriate. If a call is not life threatening the individual will be asked to call back to the 483-4600 number. The Chair advised that the Police have a Ride-Along Program that Board members might consider participating in. OLD BUSINESS The Board inquired as to the status of the Budget. It was reported that, at this time, the Mayor's Budget includes the Field Representative Program. There was discussion regarding the possiblity of eliminating staff. The Board was advised that regardless of what happened they would be required to continue their obligations as required by Ordinance. MOTION by Olivarez-Mason, that a letter be sent to Council and the Mayor stating that the Human Relations staff be maintained, as the duties and obligations, by ordinance, would require staff support for the Board. Motion Passed. The Board requested that they be advised when the Public Hearing is scheduled for the City Budget Volunteer Recognition Dinner - The following members indicated that they would attend Olivarez-Mason, Wyeth, Johnson, Jenkins. ADJOU10*ENT Motion: by Olivarez-Mason, second, that the meeting be adjourned. Motion passed. The April Board meeting was adjourned at 5:15 p.m. Respectfully submitted, Cathy Milett, Secretary Human Relations Department Attachments: LANSING HUMAN RELATIONS BOARD PROCEEDINGS OF FEBRUARY 16, 1988 The February 16,1988 meeting of the Human Relations Board was called to order by the Chairperson at 4:45 in Lansing City Hall. ATTENDANCE Present: Casola, Jenkins, Johnson, Jones, Nees, Olivarez-Mason, Wyeth Absent: Araoz, Canady, Dunnings, Bradford-Porter, Tibbits It was the concensus that the agenda for the meeting would include: 1) Human Relations Dinner a) Ticket Distribution b) Program Format c) Vote on Hugo B. Lundberg. Human Right Award Each Board member was asked to submit to the office, prior to March 4th, the names of persons they have contacted regarding the dinner. The Program Format was concluded to be: Introductions/MC Mary Lou Olivarez-Mason Welcome Duncan Wyeth Music Selections Reverend Melvin and Sallie Jones Remarks from Mayor Terry J. McKane Introduction of Speaker Willie Jenkins Speaker Dr. Leonard Sawisch Presentation of Award Duncan Wyeth Closing Remarks Richard Letts The Public Relations Committee gave a report on their review and recommendation for the Hugo B. Lundberg Human Rights Award. There were three nominees: Gilda Richardson, Leonard McConnell and Delia Vorhauer. MOTION: by Nees, second by Casola, that Delia Vorhauer be nominated as the recipient for the Hugo B. Lundberg Human Rights Award. Motion passsed unanimously The Public Relations Committee will meet at the Lansing Center on Thursday, February 25, at 3:30 to review the set-up for the Dinner. It was concluded that there will be accommodations made for tables of eight It was requested that the name of the recipient not be made public until the dinner. The meeting was adjourned at 5:15 p.m. Respectfully submitted, Cathy M lett, Secretary Human Relations Board PROCEEDINGS OF THE LANSING HUMAN RELATIONS BOARD MEETING JANUARY 14, 1988 The January 10, 1988 meeting of the Human Relations Board was called to order by the Chairperson, Duncan Wyeth at 4:15 P.M. on the 7th Floor of City Hall. ATTENDANCE Present: Araoz, Canady, Dunnings, Jenkins, Johnson, Olivarez-Mason, Bradford-Porter, Wyeth Absent: Casola, Nees, Tibbits APPROVAL OF MINUTES MOTION by Dunnings, second, that the minutes of November 12 and December 10, 1987 be approved. Motion passed. PETITIONS 1- Sexual Harassment #87-5 - A complaint received alleging sexual harssament against the City of Lansing Public Service Department. This complaint continues under investigation. 1- Housing #1-87: A complaint receeved alleging harassment in housing based on .race against the Regency Townhomes Managers. Complaint continues under investigation. COMMUNICATIONS ; 1) Copy of Letter from Human Relations Chair to Mayor McKane in regards to a .representative from the Human Relations Board being appointed to the Neighborhood Revitalization committee. 2) Letter from Lansing School District re: departments cooperation in providing employment for'summer youth employment program. 3) Copy of letter to Mayor McKane re: to Board's review of the budget and recommendations of progams. 4) Copy of 1987 Department Evaluation submitted by Human Relations Board 5) Letter from Dorothy Dungey requesting documentation from Director re: department's roll in affirmative action procedure. REPORTS A copy of the Director's Report was distributed to members present. Mr. Canady expressed concern that the Field Representative Program may be deleted from the Departments budget. He stated that the impact of the program can be documented by the contributions of the Program to the community in particular during the conflict with the youth gangs and their assistance at the football games the past fall. Mr. Dunnings concurred with retaining the Field Representative Human Relations Board Proceedings Page 2 January 14, 1988 Program and letting a staff position be deleted, as the Program is an area that the community is aware that the department contributes to. He further stated that the monitoring of affirmative action is important and he would not want to see that discontinued. The Director noted that the Board encourages the City to seek alternative means with other programs such as the Lansing School District, to continue the Field Representative Program. Mr. Canady indicated a "concern in not knowing what some staff do as they do not attend Board meetings. Mr. Letts explained that all staff have been crossed trained as a cost effective measure that allows each position to monitor all human relations, contract compliance and affirmative action efforts. The Director stated that there is concern regarding the liability of the Field Representatives Program as they are contract workers. The Chair concluded that there are several options that may be considered by the Mayor and City Council. The Chair noted that in reviewing the Director's Report for December it was obvious that there is a need for core staff. In further review of the report, there are nine (9) hours of crowd control activities offered by the Field Representatives, who are monitored by staff, to the Lansing School District, and which may be more appropriately funded by the School District. There was further discussion regarding paying of police officers under contract to work at athletic events and the District not paying. Field Reps. a) Public Relations Committee Board Members submitted the names of Gilda Richardson, Delia -Vorhauer, and Leonard McConnell for the Hugo Lundberg Jr. Human Rights .Awards. The names will be submitted to the Committee for review. A report will be made at the February 11, 1988 meeting of the Board for confirmation of the selected individual. Tickets for the dinner were distributed to Board members. Additional tickets are available at the Human Relations Office. Members were asked to keep track of the names of individuals they sold tickets to. The Director also made available tickets to the Martin Luther King, Jr. Luncheon on Monday, January 18th. The Human Relations Board is co-sponsoring a commemorative program honoring Dr. Martin Luther King, Jr. , Friday, January 15th at noon in the City Council Chambers. ADJOURNMENT The meeting was adjourned by the Chair at 5:30 p.m. Respectfully submitted, �aac� Cathy Mil tt, Secretary Human Relations Department Attachment: OFFICIAL PROCEEDINGS BUILDING BOARD OF APPEALS March 8, 1988 MEMBERS PRESENT: Richard Stuckman, Randall Kamm, Mark Harger, Richard Jones, Frank Throop INSPECTORS PRESENT: Robert O'Brien, Fire Marshal , and John Gillengerten The meeting was called to order by Chairman Stuckman at 2:00 p.m. The minutes from February 9, 1988, were approved by a motion from Mr. Throop, seconded by Mr. Jones. Vote: Unanimous - motion carried Appeal #88-002: Foundation Requirements - After discussion, a motion by Mr. T roop, seconded by Mr. Harger to deny the appeal . Vote: Unanimous - motion carried Appeal #88-003: Occupant Load - After discussion, a motion by Mr. Jones , seconded by Mr. Throop to allow the appeal under the following condtions. 1. The A-3 Group Use will be allowed for the auditorium if; (a) the maximum number of persons at any one time to occupy this area is limited to 275; (b) this limited occupancy number is posted adequately and policed by the congregation. 2. If the building is sold or leased, the Building Safety Division and the Fire Marshal 's Office must be contacted. Vote: Unanimous - motion carried Appeal #88-004: Mechanical Code, existing "B" Vent - After discus- sion, a motion by Mr. Jones, seconded by Mr. Kamm to allow appeal under the following conditions: 1. Safety spill detecting switches are installed in each furnace room vent location. 2. The switches are wired in series with main reset switch in an accessible area. Building Board of Appeals Minutes March 12, 1988 Page 2 3. Sign at reset location warning of possible hazardous conditions and to notify the management of the necessity to activate the reset button. 4. Keep the City of Lansing' s Chief Mechanical Inspector apprised. Vote: Unanimous - motion carried Motion to adjourn by Mr. Harger, seconded by Mr. Throop. Respectfully submitted, John S. Gillengerten OFFICIAL PROCEEDINGS . BUILDING BOARD OF APPEALS March 8, 1988 MEMBERS PRESENT: Richard Stuckman, Randall Kamm, Mark Harger, Richard Jones, Frank Throop INSPECTORS PRESENT: Robert O'Brien, Fire Marshal , and John GTTTengerten The meeting was called to order by Chairman Stuckman at 2:00 p.m. The minutes from February 9, 1988, were approved by a motion from Mr. Throop, seconded by Mr. Jones. Vote: Unanimous - motion carried Appeal #88-002: Foundation Requirements - After discussion, a motion by Mr. Throop, seconded by Mr. Harger to deny the appeal . Vote: Unanimous - motion carried Appeal #88-003: Occupant Load - After discussion, a motion by Mr. Jones , seconded by Mr. Throop to allow the appeal under the following condtions. 1. The A-3 Group Use will be allowed for the auditorium if; (a) the maximum number of persons at any one time to occupy this area is limited to 275; (b) this limited occupancy number is posted adequately and policed by the congregation. 2. If the building is sold or leased, the Building Safety Division and the Fire Marshal ' s Office must be contacted. Vote: Unanimous - motion carried Appeal #88-004: Mechanical Code, existing "B" Vent - After discus- sion, a motion by Mr. Jones, seconded by Mr. Kamm to allow appeal under the following conditions: 1. Safety spill detecting switches are installed in each furnace room vent location. 2. The switches are wired in series with main reset switch in an accessible area. Building Board of Appeals Minutes March 12, 1988 - Page 2 3. Sign at reset location warning of possible hazardous conditions and to notify the management of the necessity to activate the reset button. 4. Keep the City of Lansing's Chief Mechanical Inspector apprised. Vote: Unanimous - motion carried Motion to adjourn by Mr. Harger, seconded by Mr. Throop. Respectfully submitted, John S. Gillengerten OFFICIAL PROCEEDINGS of the BUILDING BOARD OF APPEALS t January 26, 1988 SPECIAL MEETING MEMBERS PRESENT: Richard Stuckman, Frank Throop, Richard Jones, Randall Kamm, Mark Harger INSPECTOR PRESENT: Jack Nelson, John Gillengerten and acting Fire Marshal , Ro ert O'Brien UNFINISHED BUSINESS: APPEAL #87-037: Commercial Requirements in existing Building - Part . Ceiling Height; Part B: Floor Design; Part C: Exterior Wall Opening Protection After lengthy discussions,, the following decisions were made: Part A: Motion by Mr. Throop, seconded by Mr. Jones to allow appeal . Vote: Unanimous - motion carried Part B: This was withdrawn by the Owner and his Contractor. Part C: Appeal would be granted temporarily (maximum of two (2) years) unless conditions change in either appellant's building, or adjacent building to the East, by alterations, additions or changes in use or occupancy type in either building. If any of this should happen, the appellant would have to re-apply for an appeal or provide code opening protection requirements. This motion was made by Mr. Jones, seconded by Mr. Harger and was predicated upon the following: 1. The building in question has been extensively up- graded by major electrical , mechanical , and struc- tural repairs and alterations. 2. Per Mr. Tom O'Brien's statement that the building to the East is of non-combustible construction. 3. Mr. O'Brien stated that he has conversed with the adjacent building owner and he has no objections Building Board of Appeals Minutes - Special Meeting January 26, 1988 Page 2 in allowing openings to remain as is. 4. Smoke detecting equipment/alarms have been in- stalled. Vote: Unanimous - motion carried. NEW BUSINESS: An election was held for Chairman to replace Mr. Rapp. Mr. Stuckman was nominated and accepted, by a motion from Mr. Throop, seconded by Mr. Jones. Vote: Unanimous - motion carried Mr. Jones was appointed Vice-Chairman, and accepted, by a motion from Mr. Throop, seconded by Mr. Kamm. Vote: Unanimous The meeting adjourned by a motion from Mr. Harger, seconded by Mr. Throop. Vote: Unanimous - motion carried Respec fully submte , 2vc- o hn S. Gillen9 erten Secretary is OFFICIAL PROCEEDINGS of the BUILDING BOARD OF APPEALS January 12, 1988 MEMBERS PRESENT: Richard Stuckman, Frank Throop } MEMBERS EXCUSED: Randall Kamm, Mark Harger, Richard Jones INSPECTORS PRESENT: Jack Nelson, Bob O'Brien, John Gillengerten The meeting was called to order by acting Chairman Stuckman at 2:00 p.m. Due to the lack of quorum, Appeal #87-037 could not be acted upon. By request of the Appellant a special meeting was scheduled for January 26, 1988, at 2:00 p.m. An Item #3 was added to this Appeal dealing with exterior window opening protection. Meeting adjourned. Respectfully submitted, John S. Gillengerten Secretary