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HomeMy WebLinkAbout1994 Planning Board Minutes FINAL part 3 OF L Z CITY of LA N S I N G INTEROFFICE COMMUNICATION tit., PLANNING ►�aua,n,,,o w PLANNING OFFICE ®�+ ��CAIG�►t1 � --��T-- 09-07-94A09 : 14 RCVD DATE: September 6, 1994 TO: Marilynn Slade, City Clerk FROM: Louise H. Christian, CPS cc : Eleanor K. Love, Planning Manager RE: Planning Board Minutes, 1994 Enclosed is a listing of 1994 Planning Board meetings . According to our records, we have provided the Clerk' s Office with copies of both draft and approved minutes, through the meeting of August 3 , 1994 . Would you please check your records to verify that you have indeed received the approved minutes, which in most cases were transmitted through Interdepartmental Mail . Thank you in advance for your verification; I look forward to receiving a memorandum from you soon. Enclosure c:\wp\data\planbd\marilynn.mo PLANNING BOARD MEETING DATES 1994 T W January 4 (New Years is Jan. 1, Saturday) 19 (M.L.King B'day is Mon. Jan. 17 ; CC Jan. 18) February 1 15 March 1 22 (Rescheduled Meeting) April 5 19 May 3 17 June 7 21 July 6 (Mon. is July 4 ; CC is Tue. July 5) 19 August 3 (Elections Tuesday, August 2 ) 16 Sept . 7 (Mon. Sept. 5 is Labor Day; CC is Tue. Sept. 6 ) 20 October 4 18 November 1 15 December 6 20 pF I.qy, 1116�'� Office of City Clerk City of Lansing Marilynn Slade City Clerk TO: Louise H. Christian, CPS 9/7/94 FROM: Dixie L. Gilmore, City Clerk's Office SUBJECT: Status of 1994 Planning Board Minutes In response to your recent request, please be advised that approved Planning Board minutes are on file in this office for all scheduled meetings in 1994 to date. /dlg Ninth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695 • 517-483-4131 • 517-483-4088 TDD ti- APPROVED 100494 TO CLERK 102194 Minutes of the Regular Meeting _ LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall )'" ' `' Z)'} 124 West Michigan Avenue GIiY WEDNESDAY, SEPTEMBER 7, 1994 LAIIS`1vlJ I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 37 p.m. A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Marshall, Ruge, Thelen: Eight present; none absent. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absence - None. C. Introductions . James Ruff, Zoning Administrator, introduced staff : Doris M. Witherspoon, Senior Planner, regarding CDBG hearing and Louise H. Christian, Planning Board Secretary. D. Approval of Agenda. Mr. Goolsby requested the addition under V. Urban Development Committee of B. 2 .c. Act-14-93 and d. Act-8-94 . With those additions, the agenda was approved. Ms . Love came in at this point. II . HEARINGS : A. SLU-12-94, NE Cor. W. Mt. Hope Ave. & Todd Ave. , Quality Dairy Co. , Use of Existing Parking Lot for Employee Parking SHIRLEY MURRAY, PRESIDENT, SOUTH CENTRAL NEIGHBORHOOD ORG. , 1720 BRADLEY. We request denial of the special use permit for Quality Dairy, for two reasons . We are unclear about the plans--the parking is to be for a bakery facility not yet in existence. Is the bakery going in soon? We need more information about the complete development plans before we could approve such a request. Most importantly, Quality Dairy has not been an ideal neighbor. We don't want them to have use of any more property until they show they can maintain what they now own. They have several parking lots which are trashy and unkempt and a neighborhood eyesore. Several years ago they requested a variance to acquire property behind their location on S . Washington. At that time they were required to make several improvements for that permit to be granted. One was landscaping along S. Washington; another was to enclose and screen their dumpsters . They put in some landscaping along S. Washington--some planters with plantings that survived maybe a year. They PLANNING BOARD MINUTES SEPTEMBER 7 , 1994 - PAGE 2 died of neglect; the containers fell apart; now they are gone. They have recently made changes . The dumpster enclosures were seldom locked, and now the enclosures have disappeared, and the dumpsters are out in the middle of the parking lot. We hope the special land use for Quality Dairy will not be granted. Mr. Ruff said the property is located at the northeast corner of W. Mt. Hope and Todd Avenues . It is vacant, has some asphalt parking on it, and some grass to the north. The parking area is to the south. The parking area comprises approximately two of the four lots that make up this piece of property. To the north and west is residential use; to the south is industrial use; there is a fire station to the north. The property is zoned "D-1" Professional Office District, which would require a special land use permit for the off-street parking lot to exist. They propose to use the existing asphalt surface and only improve the lot with lighting. Mr. Thelen asked for the history of the site as a hard- surfaced lot in a residential area, and for an explanation of the "D-1" Professional Office District on the site. Mr. Ruff said the lot has been there for many years ; the part of it adjacent to the alley was chunked off by the siding company next door and used for parking. There is a fence that separates that piece, which is zoned "J" Parking. The remainder of the site is zoned "D-1" Professional Office. The site had been zoned "C" Residential since 1942 ; in the past there have been other rezoning requests . It was rezoned about 6-8 years ago for office development; however, this has not occurred. Mr. Thelen asked if additional parking is required for any potential development where the offices are--is there going to be expansion there, or an influx of new employees that warrant additional parking? Mr. Ruff said that information is not in the application; it will be obtained for the staff report. Upon a visual inspection, on the site south of Mt. Hope on the west side of Washington, a number of buildings and a number of uses exist, without a great deal of existing remaining parking. If a building permit is issued for a bakery, or for modifications to the building, counts of employees will be required to verify parking requirements . At present, several uses conflict, maybe ten days a month. We are obtaining additional information. Mr. Thelen asked is 272 . 9 ' x 396 ' for the parking lot, or for the whole site? Mr. Ruff said it is the whole site . Mr. Thelen said, of the parking portion, how many spaces? t PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 3 Mr. Ruff said it is not striped, and information is not available, but it appears around 50 spaces . Mr. Thelen said because of special land use status, by state law, the Planning Board has site plan review, unlike a rezoning request. The Zoning and Ordinance Committee would like to see a landscape screening and buffering plan, along with striping, and ingress and egress locations. Mr. Fountain said the area has changed. Initially, this was used for industrial parking. Then homes were built across the street, then the zoning on this property was changed to a multiple classification, then to an office classification. Now we are considering a portion of it for continuation of parking for another use south of Mt. Hope. We are bouncing back and forth here, and it leaves another parcel of land to the north isolated between this and the residential community that would eventually be used for office use. If it were developed, it would have to have its access onto Todd Avenue. Secondly, the special land use section sets forth standards for applying for a special land use; these standards are not here. We have to have a specific site plan that is all- inclusive: a striped lot, the number of spaces, width of aisles, the landscape screening and buffering. Once that is done, based on the concerns of the neighborhood association, the general practice in the past has been to do this in advance. This is incomplete. I would move that, after this hearing, we don't consider this any further until we have a complete application, including a site plan showing striping, number of spaces, width of aisles , and landscape screening and buffering, for a special land use. Mr. Ruge seconded the motion. Mr. Goolsby said the motion is not pertinent, because this goes to the Committee by referral. It is within the purview of the committee not to move it until we get all the information we need. If the applicant is present, he can react to them. Mr. Thelen said he was in agreement with Mr. Fountain on having all the information available. The Committee will not expedite the petition. Mr. Fountain withdrew his motion; Mr. Ruge withdrew his second. Chairman LeBlanc asked if the petitioner was present. ALAN MARTIN, QUALITY DAIRY. If I thought I needed a plan, I would have submitted it. I didn't think I needed it. You make me look bad. I don' t find this easy, talking to you. It ' s no fun being in Lansing any more; PLANNING BOARD MINUTES SEPTEMBER 7 , 1994 - PAGE 4 it's hard operating a business in Lansing. We have a bakery over at Cedar and Saginaw; we are contemplating moving it to the corner of Washington at Mt. Hope in a building currently being used by H & H Wheel, and a nonprofit group called Share Mid-Michigan. We are planning to do something in 1995; we thought we would need to merge the properties to show the parking to get site plan approval . We are going to move about 40 people here. The existing .site has a number of users, primarily warehouse . We do have our office there. It was used by the forge plant to the south. The City acquired the property through nonpayment of taxes . It was then sold to three people who went through rezoning twice, but nothing worked. They tried unsuccessfully for a number of years to move the property. I didn' t overly consider landscaping the site because it is already landscaped. There is not a whole lot to do to it, but if you like, I will submit a plan. Mr. Ruge asked if plans include increasing the paved area of the four lots . Mr. Martin said it is not planned. Mr. Ruge asked if the special land use will cover the entire property, or just the southern half . Mr. Martin said we only need 40--there are 48 parking spots at present. Mr. Fountain said to clarify to Mr. Martin the need for a plan. We are not discouraging commercial or industrial expansion in the City; it needs all it can get, but it is needed in an orderly fashion that protects the changing conditions in a neighborhood such as this one. The changing conditions include the single-family homes that are built across the street, and the balance of the lot that would be isolated on the north side that only have access on Todd Avenue. One of the plans done before proposed an office building on the north side, with the parking lot where it is, with vehicular access off Mt . Hope, away from the residential area. If what you propose now happens, and the balance of the north part of lot is left, a office building could go in there, and the only access would be onto Todd, with traffic through the residential area. That is not a good idea . There is a need for a screening and buffering plan, and also a vehicular circulation plan that we and the neighborhood association can look at. It would include the lot you are proposing, and the balance of the property. Mr. Martin said you don' t know what our plans are. We just want to use the parking lot. PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 5 SUZIE COOK-STARK, PRESIDENT, RIVE RPOINT NEIGHBORHOOD ASSOCIATION. I love Quality Dairy; I go there every day. I want it to look like the Okemos store. I know the market is not there yet, but we will have the market in our neighborhood to sell fresh fruit. We are going to be more upper crust, and in order for us to attract the upper crust to live in Riverpoint and south central, it has to look like Okemos . I own a commercial building on South Washington. I know how hard it is to be in business, but I sweep, wash down, and pick up the litter in front of my store every day. I paid a man to do the rest of South Washington. We are looking pretty clean. We don't have the hookers and the drug dealers . We do have some rough-looking people. We get people stopping from Ingham Hospital, from the Capitol, but sometimes it is a little too intimidating to go in. There is nothing scary there, but for people unfamiliar with the neighborhood, it could be. I am against the extension of the parking lot. . If it looks bad, we are going to attract scummy people and bad behavior. If trash is picked up, and windows are repaired, people don't feel as comfortable doing damage to the place. I want Quality Dairy to look like Okemos . . ROSALINE K. LINE, 1840 TODD AVENUE. I live directly across the street from this area; I own one of the three newer homes that were built about nine years ago. I sent a letter to the Planning Board. (Chairman LeBlanc said the Board received it; members have copies . ) At the time I purchased my home, I .was assured that more homes like mine were going to be built there, that this area was going to be revitalized. Dana Corporation . was in the process of leaving. As the years passed, things other than single-family homes have wanted to come in there, such as rental units . When you own, you have pride of ownership. Todd Street is the only access to this property, with two openings on Todd, right in front of our homes . We were unsure of the incoming volume . Forty cars are going to be coming in, slamming doors and emptying ashtrays and trash? What hours will they work? Most bakeries work at night--are they going to be in and out various hours of the night? You mentioned a fence by Exteriors of Lansing taking part of the property. They purchased a small amount of land for their employee parking. They put up a fence that looked nice for a few years . Now employees have run into it; just the other day some children busted out a few more boards . No one replaces it, and I doubt anyone will, because it ' s not their fence, and they don't have to look at it. Only my two neighbors and I have to look at it. Think about this : PLANNING BOARD MINUTES SEPTEMBER 7 , 1994 - PAGE 6 Do we want to downgrade this area like it was before and have the people who care about it leave? PRISCILLA HOLMES, 220 REO AVENUE. I also own a property at 1811 Coleman, approximately one block from the parcel in question. I have lived at 220 Reo Avenue for 22 years and have had a long relationship with Quality Dairy. I was there when the Dairy was expanded, and when QD purchased three residential properties . Actually, at one point they had four, and the neighborhood development area purchased one on Reo Avenue and demolished it. I have been there since they moved their headquarters to the corner of Mt. Hope and Todd. I have also lived through the promises that if the neighborhood would support the expansion, they would ensure that the truck noise and traffic would not be a problem to the neighborhood, that they would enclose their dumpster, that they would landscape and maintain their property. I have spent hundreds of thousands of dollar investing in this neighborhood; the City has spent millions on the site across the street, and we now have two lovely new businesses there. I am concerned because the only blight in the South Washington area, the part that is an embarrassment to me as a property owner, and should be a embarrassment to the rest of us , are the parcels owned by Quality Dairy from the RR tracks to Woodlawn. I brought pictures (handed to Chairman LeBlanc for circulation to members) showing zoning violations , open storage, trucks without tractors attached sitting there. All summer long a truck sat behind QD with the compressor running. I could not be out in my hard li blocks away and hear the birds for the noise. I do not want a neighbor like this on another approach to my neighborhood, which is what Todd and Mt. Hope is . I was on the neighborhood development area when that was considered for parking for the Drop Forge. At that time there were six tract homes facing Mt. Hope. The position of the neighborhood has been clear: we understand that this parcel of land has not had development potential for the people who looked at it. It is not really industrial, not residential . A special use permit to allow parking on this site is saying to the neighborhood that we think parking is an acceptable use and saying to QD that we think your parking space is acceptable to us . What you see in the pictures is not what I want to see on Mt. Hope. I ask you to recommend denial for this special use permit regardless of the site plan. Chairman LeBlanc said for the record that a letter has been received from Rosaline K. Line, 1840 Todd Avenue, PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 7 dated September 7, in opposition. Board members have copies . Referred to the Zoning and Ordinance Committee September 14 , 1994 ; however, it may not be on the agenda. Check first with Mr. Ruff. Chairman LeBlanc announced the next public hearing as follows : "Now is the time for a public hearing which will provide an opportunity for citizens to express preferences for the use of federal funds to address housing and priority nonhousing community development needs in the City in preparation of the City' s consolidated strategy and plan for Fiscal Year 1995-96 . The City expects to receive a total of approximately $3,325,000 in funds through the Community Development Block Grant, Home and Emergency Shelter Grant Programs during the next Fiscal Year commencing on July 1, 1995 and ending on June 30, 1996 . "It is also appropriate at this time for citizens to comment on their needs and priorities in regard to projects that should be funded under the City' s Capital Improvements program for Fiscal Years 1996 to 2001 . "Any person in the audience that wishes to address the Planning Board on these matters should come to the microphone, state your name and address and provide us your comments . Written proposals and requests will also be accepted for consideration. It is required that all verbal proposals made at this time also be submitted in writing to the Planning Department. " B. Public hearing to encourage citizen participation at public hearings and to allow citizens an opportunity to indicate needs, views and proposals for housing needs, priority nonhousing CD needs, use of federal formula program funds and CIP needs as follows : 1 . Housing and priority nonhousing community development needs within the City of Lansing relevant to preparation of the City' s Consolidated Strategy and Plan Submission to the Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) , Emergency Shelter Grant (ESG) , and HOME Investment Partnerships (HOME) formula programs . 2 . The use of CDBG funds for Fiscal Year 1995-96 commencing July 1, 1995, and 1995 HOME and ESG Funds . PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 8 3 . Needs and priorities in the City relevant to the preparation of the Capitol Improvements Program (CIP) for Fiscal Years 1996 to 2001 . SUZIE COOK-STARK, 1147 S . WASHINGTON, PRESIDENT, RIVERPOINT NEIGHBORHOOD ASSOCIATION. From our master plan, done in 1992 , I have the demolitions we have scheduled: Priority One (in the Master Plan) 221 East South; 223 East Elm; 1025 Clear. The only other one in our Master Plan was 1003 Clear, but that was scheduled for this year. We asked for it last year, and Dennis Sykes promised me it was going to be demolished in October. My other priority Ones that are outside the Master Plan are 1122 Platt and 1116 Platt. Priority Two : 227 East South, 1130 Platt, and 1018 Clear. These demolitions are based on the assumption that we are overcrowded. We have gone through the neighborhood and identified housing that, if it were removed, it would give other lots much more space and make it more desirable to be a homeowner. Another Number One priority: we would like some help from the City to purchase the old-fashioned lights for our neighborhood. Regarding Capitol Improvements, Number One priorities are drive approaches and sidewalk repairs . Our sidewalks were redone in 1956 (supposed be redone every 15 years) . They look shabby. Also, the curbs on Elm Street are in bad repair, and since that is an entrance to our neighborhood, we would like those curbs to look better. Number Two priority would be to reroute the high tension wires, possibly through the Diamond Reo site. Another Number Two priority: The Elm Street Bridge that goes to Oldsmobile is looking very sad. It is a nice bridge, but it needs surface work. Another Number Two priority would be to have a little hill behind Capitol Hill Station along South Street, even a berm with grass on it, to shelter the neighborhood from all of the train noise. Number Three priority: In front of Mac ' s Bar on South Washington by Popoff ' s Meat Company. The sidewalk is high, and when you get out of your car, your door runs into the curb. The sidewalks at the Railroad crossing at South Washington are in disrepair. I will send the complete list in writing. JENNIFER GRAU, 201 LATHROP STREET, REPRESENTING THE LANSING NEIGHBORHOOD COUNCIL. We would like to thank you for your generous support in past years . At the end of October, we will be submitting another budget for next year. We appreciate what you have enabled us to do this PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 9 past year. With your help, we have been able to seek some other support. We hope you will be pleased with the numbers you see next month. LAROY HARVEY, 501 N. CLEMENS . I work with a nonprofit agency called Urban Options . We are involved with implementing Lansing' s Energy Fitness program, which has served over 3,000 low- and moderate-income households in the community since its inception about five years ago. The Energy Fitness Program is a partnership which involves the City of Lansing, several local businesses, and utilities, including Board of Water and Light and Consumers Power. In the past it has also involved support from the Capitol Region Community Foundation, and it is strongly dependent on partnerships with local community groups in its implementation. The Energy Fitness provides to residents energy- and water-saving improvements, energy audits and educational presentations . The program has been responsible for saving residents over one-quarter of a million dollars a year in energy and water costs . The program embodies many of the community development principles--improving our housing stock, leveraging funding from outside the community, improving the local economy and the environment, employing residents from the community. The Energy Fitness has been a success in the past five years . Our energy audits have revealed a tremendous need for more significant energy improvements such as attic insulation, wall insulation, improved heating systems, and air leak introduction. There is much work to be done and we offer our continued assistance in meeting these goals . Thank you for your past support. ROSE NORWOOD, HOUSING RESOURCE CENTER. I wish to thank you for your past support. We provide a continuum of housing counseling services, everything from homeless prevention through home ownership. One of the programs we have funded through Lansing CDBG dollars is a home buyers club, a program to help low-income . residents become home buyers through credit and budget counseling and other housing counseling skills . We present a maintenance class; we help them become prepared to become homeowners . This is a program that is working; we are achieving homeownership here in the City. Going along with this program, we have down payment assistance. This is a program funded through HOME dollars with the City of Lansing. We can actually make a grant of up to $3,000 to help a person qualify for a mortgage, to help them with the down payment in purchasing a home. People as they become homeowners are choosing to live in Lansing and are PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 10 becoming committed to Lansing. We look forward to working with you again. Personally, I live at 902 Westmoreland, in the Northwest Alliance Neighborhood, a new neighborhood organization. We don't have a wish list yet; we are working on developing it. Maybe next year we will be here asking for street lights (we are talking about the old-fashioned street lights ) to help improve the neighborhood. Thank you for your support. OFFICER MIKE McMANUS, COMMUNITY POLICING OFFICER FOR THE CITY OF LANSING IN THE NORTH STAR/NORTHTOWN NEIGHBORHOOD ASSOCIATION ON NORTH PENNSYLVANIA. We go from Saginaw to North Street; our east and west boundaries are Cleveland and the railroad tracks to the west. I only need about $50 , 000 . I am here four a couple reasons; one: I want to thank you for your future support. Our organizations are relatively young; North Star is about . six-seven months old; North Town is about a year and a half . We are looking at getting a community building. Nobody can say why it' s a bad idea, other than that there is no money around. The building is located at 1025 N. Pennsylvania, a two-story building, red-tagged, in the second phase of being slated for demolition. It is quite an eyesore, on the west side of Pennsylvania on the corner of Porter Street. There are two community policing officers in that neighborhood, myself and Officer Noel Garcia. Our border is Porter Street, so realistically, we could house both community officers in this building in the upper level . It is an excellent location, on a main street. There is high visibility on Pennsylvania, plenty of traffic . Right now it is a detriment to the community, because of its not being taken care of and the red tags on the front door. There is an alley behind this building which has been a constant problem for myself and Officer Garcia, with the amount of traffic and drug loitering in that area . That problem would be solved--we would have a community building, with people there and that want to be there, we'd have officers going in and out of that location, and I think that would solve the problem. We are a nonprofit organization, so obviously that helps . The availability of an outdoor area--it' s on an alley; it' s got a nice little backyard to this building. Some of it would have to be destroyed to make that area a little bit bigger. Right now we hold our meetings at Cristo Rey. Cristo Rey is just out of our area, and we have to go by their schedule in order to hold meetings . We have to make sure it is OK with Cristo Rey when we can hold them, and our people in our neighborhood have a hard time getting all PLANNING BOARD MINUTES SEPTEMBER 71 1994 - PAGE 11 the way up to Cristo Rey. We do offer rides, but some people just don't want to ask for them. A community building right in the center of the community, people could walk to it. That' s what we are looking for, more input from our community. It' s an information center; we'd have flyers, pamphlets, posters of upcoming City events, like the infamous network center on Michigan Avenue. We could have a wealth of information in there, as well as social facilities, people coming in and helping out the people in the neighborhood. We could have future programs like reading programs, guest speakers, senior involvement that could be the monitors or staff or role models . We could offer youth activities, such as computers, music, arts, movies, and others . We are not worried about that money. That money will come from the neighborhood; I can almost guarantee it. We have many people willing to volunteer in that area, many businesses willing to donate other items like a computer, or just their knowledge of computers . We need the building. The building was built in 1919 . In 1988 it sold for $16,900. I am working with my code compliance officer, Gary Carrick. He looked over the building; he has been in it. He thinks it is a great idea and that we could refurbish that building up to code and everything we wanted for approximately $15, 000. I thought he was a little high, but I figured he is taking the conservative approach. That way there will be no surprises . So we are talking a building with an SEV or $13,200; $15,000 to refurbish it up to code; we solicit all the donations for office furniture, and we have a place in the heart of our community helping two community policing officers . Anytime you go up and down Pennsylvania between Saginaw and Grand River, you see numerous kids running out and about. This would give them a place to go; we would have a lot of future programs . We are not talking an astronomical amount of money for all the benefits that could be obtained. Basically, the only costs I could come up with were the cost of the building, the cost of future maintenance that could not be handled by the Association, say, heaven forbid, the roof caved in. That would be something that would cost a lot of money, and obviously a young organization like ours could not deal with that type of financial responsibility. I talked again with Gary Carrick; it would have to be rezoned. He saw no problem with that being rezoned ( I am going by his word) . Gary and I work close together. My second wish list. We are talking about houses on top of one another. You have to go down to East Park Terrace. East Park Terrace, I have no idea why, but they PLANNING BOARD MINUTES SEPTEMBER 7 , 1994 - PAGE 12 just put in new sidewalks and curbs, but there is no yards . " It is like you step off the front porch, you are on the sidewalk or the curb. These houses are stacked on top of each other; there are numerous kids on this street; they have no place to go. Right behind them is Motor Wheel, a big parking lot. They play over in there, but nobody has any yards . It is an eyesore to my neighborhood because nobody takes care of the yards . It is all landlords , renters , houses on top of each other, cars are parked across sidewalks , they are everywhere. I wish I had taken a picture. If you are out and about, East Park Terrace is one block west of Pennsylvania. Take May Street, it only goes to the south. You will see some houses that are realistically too close to each other. I don't know who planned it that way back when, but these kids have no place to go; they have no front yards, no back yards, no side yards . The way I look at it is, if we went in and bulldozed every other house, it would be a nice neighborhood, and you can start at whichever end you want to start at, then they would have some nice yards and some property to take care of, and make it a really nice neighborhood. JIM SIMPSON, JUSTICE IN MENTAL HEALTH ORGANIZATION, 421 SEYMOUR STREET. We have a drop-in center located there, and also a contract with the City of Lansing to provide a drop-in center and also some support service to 200 City of Lansing residents . We do well over that, within the first month of our quarter. I did not know what to expect coming to tonight' s meeting. I got a written invitation about special needs housing, . of which the human resources and human services community services board and the group--we worked together over the last three or four years developing a long-term building plan and strategy for HUD moneys , but as I was sitting here tonight, I kept thinking I 've been barking up the wrong tree the last four years trying to find some funding for a project that JIMHO would like to do. We work with individuals that have been labeled with mental-emotional problems . Some of them have been termed "the worst chronic cases that have the most severe problems . " Like the lady back here said about rental properties, they become a blight to the City in a sense. And it is not so much that the people that are living there, sometimes it is because of the landlords . In the past I have submitted to the Human Resources Board, and they have a community needs assessment form that they send us every year and we fill out, and they also have a public hearing on those specific needs . I kept thinking, wow, this would be a great time to reiterate that some kind of incentive program with Block Grant moneys to help bring PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 13 their homes up to code. Back in the early 80s, there was something done for small businesses . I had my eye on a piece of property on the corner of North Street and Turner Street; it was an old run-down gas station from the 1920s . I see someone has gone in and refurbished that area. That was one suggestion; the other suggestion was a small funding in the amount of $10,000 which I will submit to you in writing. I had no idea you wanted it in writing, but this project I am talking about is, we have a lot of individuals we deal with in a year. We deal with maybe 200 individuals who at one time or another are at risk of losing their housing, or they don't have housing. We work closely with Rose Norwood, her agency, and other shelters in the area, so we don' t have just a beautiful number .or amount of individuals who are totally homeless, because we work with that individual until they are placed in . a shelter. My idea, and my project proposal is, we call it the JIMHO Tool Closet, to help people make repairs to their apartments . We would like to purchase tools, keep them in a closet, sign them out, have a staff member who is fairly well capable of using the tools for home repairs . I am roofing my garage now, and I am learning an awful lot about that. I 've never done it before, but I know if I have learned to do it, I can teach someone else to do it. Change light bulbs, sockets, wall sockets, and light switches . I have developed a budget and a plan and a project with it for individuals with mental and emotional problems to help them maintain and keep their housing, their apartments . People sometimes ask their landlords "I have a broken light switch; would you fix it?" Landlords sometimes don't like to be hassled; they just say, "Why don't you fix it yourself?" A lot of the people we work with are on medications; they have a difficult time seeing; they are frightened of electricity. It is something we could work together with, computer support, peer help, and we could do this and improve the housing itself from that aspect. The other was, as Rose has a program to help people purchase homes, we were looking at some assistance sometimes, because people' s Social Security checks get stolen, lost in the mail, misplaced, if they are trying to move or trying to find housing, sometimes they are holed up in a shelter until their check does come and it is difficult on them. What we would like to do is earmark a certain amount .of those funds to help people with security deposits and first month' s rent, with a statement that they would repay us, of course, to perpetuate that fund. These are some ideas we have had at JIMHO that we have been kicking around for five or six years to help with the housing situation in Lansing, but also the people that we work with, trying to help them PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 14 find safe affordable housing is one thing, but also to maintain what they have. Sometimes some of the neighborhoods are very difficult, with some of the rental units . I don't have the CHAS that went to the State, on housing in the state, but I do know that there are a lot of homeowners that own homes in the City and live out of state, so the money for the rentals leaves the state. It doesn't come back to Lansing. I say that because I need to stress that incentives need to be found, someway, somehow, to help people reinvest in Lansing again and the housing stock that we do have here. What we have here is old, yes, and there area a lot of new that are going up on the outskirts, but to revitalize the downtown is to reinvest in Lansing. To do so, we need to get homeowners and landlords of rental properties to reinvest back in Lansing. Thank you. SUSAN CHRISTIAN, 301 ALLEN, REPRESENTING LISC. I wasn' t going to speak, I was just going to send a quiet little letter, sometime in a week or so, when I got around to it. (What is the deadline for submitting comments? Ms . Witherspoon said within the next couple weeks; Ms . Love said by the first of October, because we have to have all this prepared. Ms . Christian will have it in within a week. ) I have just been putting together some thoughts , and I was going to wait until I have them a little more clearly defined, but I have been talking a lot with neighborhood groups, with Greater Lansing, with HRC, about ways and with several of the lenders in the Lansing Neighborhood Housing Corporation about ways to increase owner-occupancy in Lansing. I don't think there is a single person in this room or maybe in the whole City who would say we have enough owner-occupants in the City. The City funds , through block grants and HOME dollars, several agencies that work to support the efforts to raising the level of owner-occupancy--fund LISC, and we certainly help in those efforts . We helped to form the homeownership task force last year, which had the wildly successful trolley tour, that I think many of you were aware of, along with other things . We provide support to several of the nonprofit development corporations in town; also HRC, which has the homebuyer club that Rose Norwood talked about, Lansing Neighborhood Council (we couldn' t get along without Lansing Neighborhood Council in this community) , all of us make very strenuous efforts to raising the level of owner-occupancy. What I would like to do first of all is to thank you for your support in the past for all of us . And the reason why I didn' t want to wait to write a letter is that I wanted you to start thinking about this now. Maybe what we could do for ourselves is develop a five-year plan for PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 15 raising the level of owner-occupancy. We could start this year with the CDBG money and the HOME dollars that we have, and we could be very serious about raising the level of owner-occupancy, and we could paying these organizations that do this work enough so that they can keep the people that are very good on staff . HRC, I know, just lost a person, the Home Buyers Club. They probably wouldn't have lost that person if they had been able to pay that person enough money. I just would like to get us all thinking as a team, as a system, how can we put together a powerful system in this City, with the City and the neighborhood groups and the Neighborhood Council and the lenders and LISC, to really address the issue of owner-occupancy. The fellow who just spoke before me talked about people who own rental properties and don't even live in the City, maybe not even in the State, and all of that money just goes right out of the City. That is an income stream that we could use here. So, I don' t have any specific request at this point; but I just wanted to start all of us thinking here about how we are going to meet our goal, which I think is a universal goal of raising owner-occupancy. Thank you. Chairman LeBlanc called for anyone else wishing to comment on the CDBG funds or Capitol Improvement Program; seeing none, that concludes this public hearing. Chairman LeBlanc called attention to the calendar that was sent out on the Consolidated Strategy and Plan submission, Item 4, where it says public hearing on proposed program objectives, that will be either January 4th or January 17 . Because of the holiday, we will not be meeting on January 3, but it will be at one of the January meetings of the Planning Board. III . COMMENTS FROM THE AUDIENCE (5 minutes each) - None . IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval: August 16 , 1994 Mr. Fountain made a motion, seconded by Mr. Ruge, to approve the minutes of August 16 , 1994 . PLANNING BOARD ACTION on the motion was as follows : Fountain Yea Goolsby Yea Horne Yea Marshall Yea Ruge Yea Thelen Yea Forrest Yea LeBlanc Yea PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 16 On a roll call vote, there were: Yeas : 8 ; Nays : 0 ; carried unanimously; minutes of the meeting of August 16 , 1994 were : APPROVED B. Committee Reports : 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Next meeting Wednesday, September 14 , 1994 , at 2 : 30 p.m. , Planning Division Conference Room 2 . Urban Development Committee, Mr. Goolsby, Chair. a. East Michigan Avenue Revitalization Plan. The Urban Development Committee met in a special meeting prior to the Planning Board meeting to consider the East Michigan Avenue Revitalization Plan. At our last Board meeting, we discussed the Plan, and specifically the traffic study that is to be conducted. At that time we sent the Plan back to the Committee for further study. In the meantime, we learned there is a possibility of ISTEA funding in this year' s budget cycle if we can approve the Plan and forward it. In the special committee meeting tonight, we discussed the concerns expressed at the last Board meeting and adopted some language on pages 14 and 15 of the Plan, dealing with the fact that a traffic study is to be conducted and completed by February 1995 . Traffic concerns center on Michigan and Holmes , and on traffic flow around Pattengill . The traffic study proposes a couple different options to handle both concerns . Our hope is that the traffic study will address both options in the report and make recommendations which will be returned to the Planning Board for our review and approval . The additional language on pages 14 and 15 would do this . With this in mind, Mr. Goolsby made a motion, seconded by Mr. Fountain, to approve the East Michigan Avenue Revitalization Plan, with the addition of the language on pages 14 and 15 referring to the traffic issues . Mr. Fountain asked that the minor addenda be passed on to the other committee people on the East Michigan Revitalization Study Committee so that they had some idea of what was added and when the Planning Board acted. PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 17 Mr. Thelen said he had been concerned about approving something for which we had no traffic figures and making a decision based on having those figures . Ms . Love said any recommendations that come out of the traffic study that require Planning Board approval would come back here. She clarified that there are traffic numbers that were used in this report, it isn't that there are no traffic numbers . What is being examined now is some additional locations where traffic concerns may arise as a result of the Sparrow outpatient facility. PLANNING BOARD ACTION on the motion was as follows : Fountain Yea Goolsby Yea Horne Yea Marshall Yea Ruge Yea Thelen Yea Forrest Yea LeBlanc Yea On a roll call vote, there were: Yeas : 8; Nays : 0; carried unanimously; the East Michigan Avenue Revitalization Plan, with the addition of the language on pages 14 and 15 referring to the traffic issues was : APPROVED b. Act-14-93, 116 East Washtenaw Avenue, Sale of City-owned Land This is the old City Fish site. We thought we approved this earlier. This is a request by Foster, Swift, Collins and Smith, PC, to buy a small parcel of City-owned land for a parking lot. In reality, it is already a parking lot; they have made improvements, and they have been renting and maintaining it and paying property taxes on it. We held this in consideration of the site for the Intermodal Transportation Center, now to be located at the corner of Lenawee and Chavez. The property is no longer needed by the City; consequently, the Committee recommends approval of the sale at fair market value. Mr. Goolsby made a motion, seconded by Mrs . Horne, to approve Act- 14-93, 116 East Washtenaw Avenue, Sale of City-owned Land. PLANNING BOARD ACTION on the motion was as follows : Goolsby Yea Horne Yea Marshall Yea Ruge Yea Thelen Yea Forrest Yea Fountain Yea LeBlanc Yea On a roll call vote, there were: Yeas : 8; Nays : 0; Act-14-93, 116 East Washtenaw Avenue, Sale of City-owned Land was : APPROVED. PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 18 C. Act-8-94 , Southwest Corner Ottawa and King Blvd. , Sale of Vacant Lot This sale of vacant lot located at -1107 W. Ottawa Street was discussed at the last meeting but concern arose over actual footage, 82 .5 ' rather than 8 .251 , and the conditions that we had originally on this sale, that it be used for green space. Mr. Goolsby made a motion, seconded by Mrs . Horne, to recommend approval of Act-8-94 , Southwest Corner Ottawa and King Blvd. , Sale of Vacant Lot, with the condition that it not be hard-surfaced, that it not be used for parking, that it be used for green space, and that we improve circulation patterns between that house and the house on King Blvd. PLANNING BOARD ACTION on the motion was as follows : Horne Yea Marshall Yea Ruge Yea Thelen Yea Forrest Yea Fountain Yea Goolsby Yea LeBlanc Yea On a roll call vote, there were: Yeas : 8 ; Nays : 0 ; carried unanimously; Act-8-94 , Southwest Corner Ottawa and King Blvd. , Sale of Vacant Lot, was APPROVED. d. Next meeting Tuesday, September 13 , 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex Mr. Goolsby will be unable to attend the meeting because of a prior commitment. Ms . Love said the next meeting will be in October. 3 . Executive Committee - did not meet. Chairman LeBlanc said we should proceed with the Rules and Procedures ; Mr. Goolsby said we are waiting on the Ethics Committee. It is on the November ballot. C. Report from Planning Manager Ms . Love said we received a notice of funds available for a new kind of economic development grant from HUD only to be used by cities that want to submit a Section 108 loan application. If you already had a Section 108 loan application, you can' t go back and ask for this now, but if you have one pending, or if you want to submit one, PLANNING BOARD MINUTES SEPTEMBER 7 1994 - PAGE 19 you can apply for an additional up to 15 percent of the amount of your grant, which in our case, would be approximately $577 ,000 for economic development in three broad categories . It could be used, for instance, if our TIFA money was reduced, to payback the 108 so we didn't have to touch our CD dollars . It is a mix and match, not one or the other. Another option is we can write down loans to a developer or do public improvements such as a storm water retention system, probably underground. A third option is to use the money to help defray initial operating expenditures for new businesses, for example, a neighborhood grocery that will be providing services directly to the neighborhood. We are going to apply. The submission is due next Thursday, September 8 . We could receive grant moneys in addition to the loan. Regarding an update on the historic lights, the East Michigan Avenue Plan recommends historic lights . Riverpoint also wants them, and some of the other neighborhoods . The Public Service Board said no, they cost too much. So we are having a meeting with the new Public Service Director, and Brian Cooper from BWL, and a representative from Rate Structures . The Board is trying to spread amortization time of initial capital cost to help reduce the price of the lights . It appears now that ISTEA moneys can ,be used to. purchase the lights . It has been done in other Michigan communities . The other option to reduce cost would be to use a concrete instead of a metal pole. The Board is also investigating closer spacing and a single head, which would reduce both capital and operating cost. One of the things in the East Michigan Avenue study is related to Sparrow as a major component of the plan. I have a copy of a site analysis that would be looked at over the next few years . I have been working with Sparrow to develop a list of the things they want to ask for such as improvements along Michigan Avenue including removal of parking; extension of curb line out to where the parking used to be; installation of planters along the new deck for the cancer wing and eventually movement of the pedestrian light from its present location down to Holmes . Along Holmes, a number of actions would have to take place, including removal of parking to do the construction around the ramp on the north side of Michigan on Holmes, extension of the curb line out, and eventually the diverter (at the top right hand side) . South of Michigan, circulation elements include ( 1) Jones St. closure in about the south 1/3 of the block to be used by Bingham School to expand play space; (2) diverter on Holmes ; diverter on Bingham. These all need to be PLANNING BOARD MINUTES SEPTEMBER 7 , 1994 - PAGE 20 tied, developed and ready to be implemented at the appropriate time in order to prevent traffic in the neighborhood. Sparrow is also talking about elements going to the Board of Zoning Appeals . They said they won't touch Eureka Street--they won' t come any closer than the existing building, and it will not be higher than the existing building. That stretches the building east and west to keep the low profile and to keep it back. We will be talking to residents and soliciting information from the neighborhood, making sure they are aware when the 285 reviews come up for Jones , Bingham and Holmes Street. There are timing issues , and we don' t want to hurry at the last minute. The Commerce Center has been purchased by Cooley. They are also interested in leasing but not purchasing space in our South 'Capitol ramp, at least enough to cover their needs, depending on their tenants . D. Pending Items : Future action required 1. Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) 2 . Urban Development Committee: a. Act-8-94 , Sale of Vacant Lot, SW Cor. Ottawa & King Blvd. VI . NEW BUSINESS A. Election of Officers - Meeting of September 20, 1994 VII . COMMUNICATIONS A. MSPO Requests for Bad Planning Nominations VIII . COMMENTS FROM CHAIRPERSON Chairman LeBlanc noted that the Rules and Procedures stipulate that elections are to be held in June, but the present version says September because board members are often absent during the summer, and we are moving our elections to September, because the presence of the full board is more likely. Elections for Chair and Vice Chair will be held; the Chair will then make committee appointments . PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 21 The Chairman remarked on the Garage Mahal in Boston, an underground parking garage topped with a garden and trees . The parking costs $19 per day. It is full, with a waiting list. It has elevators faced in marble, clean public restrooms, a clean well-maintained privately-owned garage that people are using because it is nice, clean, and safe. In Seattle, there is a park, called Interstate Park, on top of a twelve-lane Interstate, with fountains and trees . It is connected to their convention center. It is full all day long and into the night. Chairman LeBlanc said she will miss the meetings of October 18 and January 4 . Ms . Love will also be away for the meeting of October 18 . IX. BOARD MEMBER COMMENTS Mrs . Horne asked South Baptist Church landscaping; Mr. Ruff said the fence that remains to be done is supposed to be done within a week; they were supposed to start Labor Day. She also asked if they posted a $30, 000 bond; answer yes . Mrs . Horne asked about progress with Schulte' s Bar on S . Washington. They put in some landscaping. Mr. Ruff said initially they graveled the whole thing. The plan calls for the fence, plus trees and also some landscaping up by the entrance, sort of a front yard island by the entrance. It looks nicer, and they have done renovations to the building facade. Mrs . Horne also asked about a parking lot on the corner of Hodge and South Cedar. Mr. Ruff said it is on his list. Mr. Ruge also will not be able to attend the October 18 meeting. Mr. Fountain will not be able to attend the Zoning and Ordinance Committee meeting on September 14 , 1994 . Regarding his motion on the Quality Dairy petition, Mr. Fountain said he did not think it was a good idea either to approve or deny something unless all the standards have been met. The applicant has to be advised that he must submit a plan to meet the standards of the special land use. If he is not advised of that, and we should, say, deny it, then he could come back and say that you did not ask for one. It leaves a vacancy there where we would be subject to improper decisions . The other thing is that if he submits a plan and shows how he is going to use the property and it does not meet the standards , then PLANNING BOARD MINUTES SEPTEMBER 7, 1994 - PAGE 22 we have justification for denial, or approval, if he does . The Code calls for a plan. To deny or approve it without the plan is not doing the right thing. Mrs . Horne said Mr. Martin has a poor track record of maintaining the Quality Dairys throughout the City, and especially on South Washington. Chairman LeBlanc said we need bonding in connection with screening and buffering. Ms . Love said it would have to be site specific . Mr. Thelen asked about removing the dumpster screens--who is responsible from the City for enforcement? Mr. Ruff said basically it is a code compliance responsibility. Mr. Goolsby asked about his comment that he did not know he needed a plan. Ms . Love said a statement at the bottom of the application makes clear he must submit a site plan. Mr. Ruff said he submitted a . mottled copy of an old survey dating from 1986 that is not at all clear. People have to understand they have to sell their own program. They have to have that responsibility. Staff should not be put in that position. Mr. Thelen complimented Mr. Ruff on receiving the Z-9-94 staff report in advance; it was very helpful . X. ADJOURNMENT was at 9 : 45 p.m. Respectfully submitted Eleanor K. Love, Secretary Lansing Planning Board c : \wp\data\planbd\9-090794 .Ag ti Regular Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall WEDNESDAY, SEPTEMBER 7, 1994 AGENDA I. OPENING SESSION A. Roll Call B . Excused Absences C. Introductions D. Approval of Agenda II. HEARINGS A. SLU-12-94, NE Cor. W. Mt. Hope Ave. & Todd Ave. , Quality Dairy Co. , Use of Existing Parking Lot for Employee Parking B. Public hearing to encourage citizen participation at public hearings and to allow citizens an opportunity to indicate needs, views and proposals for housing needs, priority nonhousing CD needs, use of federal formula program funds and CIP needs as follows: 1. Housing and priority nonhousing community development needs within the City of Lansing relevant to preparation of the City's Consolidated Strategy and Plan Submission to the Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) , Emergency Shelter Grant (ESG) , and HOME Investment Partnerships (HOME) formula programs. 2. The use of CDBG funds for Fiscal Year 1995-96 commencing July 1, 1995, and 1995 HOME and ESG Funds. 3. Needs and priorities in the City relevant to the preparation of the Capitol Improvements Program (CIP) for Fiscal Years 1996 to 2001. III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: August 16, 1994 B. Committee Reports: 1. Zoning and Ordinance Committee: a. Next meeting Wednesday, September 14, 1994, at 2:30 p.m. , Planning Division Conference Room PLANNING BOARD AGENDA SEPTEMBER 7, 1994 PAGE 2 2. Urban Development Committee: a. East Michigan Avenue Revitalization Plan b. Next meeting Tuesday, September 13, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3. Executive Committee: C. Report from Planning Manager: D. Pending Items: Future action required 1. Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) 2. Urban Development Committee: a. Act-8-94, Sale of Vacant Lot, SW Cor. Ottawa & King Blvd. VI. NEW BUSINESS VII. COMMUNICATIONS VIII. COMMENTS FROM CHAIRPERSON IX. BOARD MEMBER COMMENTS X. ADJOURNMENT FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE NOTICE 24 HOURS PRIOR TO THE MEETING BY CALLING LOUISE H. CHRISTIAN AT 483-4066 OR 483- 4088 TDD. C:\WP\DATA\PLANBD\9-090794.AG APPROVED OW794 TO CLERK 102494 Minutes of the Regular Meeting LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Tenth Floor, Lansing City Hall c; n. �, ,. 124 West Michigan Avenue �'CT L Li i'.a 1 Li u TUESDAY, AUGUST 16 , 1994 LANSlIN!G Ci Y CLERK I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 32 p.m. A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Marshall, Ruge, Thelen. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Introductions . James A. Ruff, Zoning Administrator, introduced staff present: James Sturdevant, Senior Planner, and Louise H. Christian, Planning Board Secretary. C. Approval of Agenda. The agenda was approved as printed. II . HEARINGS - None. III . COMMENTS FROM THE AUDIENCE (5 minutes each) . THOMAS J. KOSTOSKY, REPRESENTING THE OAKWOOD COMPANIES . Here regarding PRD-1-94, Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue, and also Mr. Brian Flornes from ARV Housing Group, if you have questions . BRUCE MICHAEL, FAIRFAX ARCHITECTURE, representing Z-10-94 , 306-312 W. Willow, "J" Parking and "F" Commercial Districts to "F" Commercial District, available for questions from the Board. IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval : August 3, 1994 Mr. Fountain made a motion, seconded by Mr. Thelen, to approve the minutes of August 3, 1994 . PLANNING BOARD ACTION on the motion was as follows : Fountain Yea Goolsby Yea Horne Yea Marshall Yea Ruge Yea Thelen Yea Forrest Yea LeBlanc Yea PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 2 On a roll call vote, there were: Yeas : 8; Nays : 0; carried unanimously; minutes of the meeting of August 3, 1994 were: APPROVED. B. Committee Reports 1 . Zoning and Ordinance Committee, Mr.. Thelen, Chair. a . Z-10-94 , 306-312 W. Willow, "J" Parking and "F" Commercial Districts to "F" Commercial District, 1500 sq. ft. addition onto Willow Plaza. The developer proposes to rezone property located at 306-312 West Willow from "J" Parking and "F" Commercial Districts to "F" Commercial District for construction of a 1500 sq. ft. addition onto the east side of the building for the Ingham County Health Department Office. The Committee found, based on testimony, evidence and the staff report, that the shopping center provides essential neighborhood and community services with the existing grocery store, pharmacy, coin laundry and health care offices . The proposal conforms to the Master Plan, and does not adversely impact vehicular traffic, pedestrian traffic, the environment, or future patterns of development. In committee, it was moved, seconded and carried unanimously, 4-0, to approve Z-10-94 , 306-312 W. Willow, "J" Parking and "F" Commercial Districts to "F" Commercial District, in order to construct a 1500 sq. ft. addition onto Willow Plaza, with the understanding that a landscape screening and buffering plan will be submitted and approved prior to the issuance of the building permit. Mr. Thelen made a motion, seconded by Mr. Fountain, to approve Z-10-94 , 306-312 W. Willow, "J" Parking and "F" Commercial Districts to "F" Commercial District, based on the staff report, a copy of which is attached hereto and made a part thereof, with the understanding that a landscaping, screening and buffering plan will be submitted and approved prior to the issuance of a building permit. PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 4 1 . The development shall not exceed 160 townhouse units on this 21-acre site. Accessory buildings including garages and the clubhouse shall also be allowed according to the plan submitted. 2 . All outdoor recreation facilities shall be located toward the interior of the site to avoid conflict with neighboring residential parcels as proposed on the plan. 3 . Due to the size of the project and the amount of existing vegetation on the site, a conceptual landscape screening and buffering plan shall be approved prior to the issuance of any building permits, and final approval of the landscape screening and buffering plan shall be completed prior to the occupancy of any of the townhouse units . The landscape screening and buffering plan shall provide adequate buffering to all adjacent residential properties which may need to include fencing some or all of the perimeter to protect against trespassing. 4 . The circulation plan shall be finalized in cooperation with the Lansing School District, CATA, the Transportation Division of Public Service Department, the Planning Office, and the owner of the property. The plan shall reflect the comments supplied by the Lansing School District and Transportation Division as attached, and the owner shall be responsible for the public improvements necessary. Mr. Thelen made a motion, seconded by Mrs . Horne, based on the staff report, a copy of which is attached hereto and made a part thereof, to approve PRD-1-94, Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue, with the four conditions as previously stated on p. 3 of the Zoning and Ordinance Committee report. PLANNING BOARD ACTION on the motion was as follows : Marshall Yea Ruge Yea Thelen Yea Forrest Yea Fountain Yea Goolsby Yea Horne Yea LeBlanc Yea PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 3 Mrs . Horne asked if staff had spoken to the owner on the corner. Mr. Ruff said a staff member will take care of that during the coming week. PLANNING BOARD ACTION on the motion was as follows : Horne Yea Marshall Yea Ruge Yea Thelen Yea Forrest Yea Fountain Yea Goolsby Yea LeBlanc Yea On a roll call vote, there were: Yeas : 8; Nays : 0; carried unanimously; Z-10-94, 306-312 W. Willow, "J" Parking and "F" Commercial Districts to "F" Commercial District, was APPROVED. b. PRD-1-94, Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue, Planned Residential Development. The applicant proposes to develop 160 townhouse units on the 21-acre site: half of them are proposed as two bedroom units; and half are proposed as three bedroom units . The overall proposed density is 7 . 63 units per acre. Section 1284 . 13 (a) (2) (A) of the Zoning Code requires 320 parking spaces for this development as proposed; the applicant' s plans indicate a combination of garage parking and outside parking will be used to provide a total of 325 on-site parking spaces . Access to the development is proposed from a single access driveway off Edgewood Boulevard. The Committee found, based on testimony, evidence, and the staff report, that the proposed development is in conformance with Chapter 1280, Planned Residential Development, and Chapter 1252, "DM-1" Residential District, of the Zoning Code. Further, the Committee found that the site plan allows for the preservation of wetlands and a large quantity of the existing trees on the property. Finally, the Committee found that the development is in conformance with the Master Plan. In committee, it was moved and seconded unanimously (4-0) to approve PRD-1-94, Lansing Villas Townhouses, at Edgewood Boulevard and Washington Avenue with four conditions : PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 6 Mr. Thelen asked when the traffic study would be done? Mr. Goolsby said the Committee was given no definite time frame; we understand it will be undertaken in a short period of time and completed within the next few months . Mr. Thelen said Mr. Berridge indicated he had recent traffic figures that he felt were still valid; why didn' t they appear in this report? Mr. Deardorff said the data referred to Eighth and E . Michigan. At Holmes and E. Michigan, they did not have anything that was more recent than the study done by Reed Cool, Milchalsk for the Sparrow Master Plan. We looked at the issue of whether diverting traffic at Eighth would be a problem. our traffic consultant said, based on the figures, that it was not a significant flow. That was the only additional traffic data we saw. Mr. Thelen asked how the traffic study may take place, if there was a plan to measure traffic before or during the traffic study or before any street changes or developments, and then take measurements on-going. Mr. Deardorff said there was a traffic study done in conjunction with the Sparrow Master Plan which assessed the current flow of traffic and projected the additional flow after the hospital addition. This was given to David Berridge. Based on existing data, they could project the impact of new parking and new hospital space on the area. Mr. Thelen said we are considering approving a recommendation which is approving pending future information on traffic use. We are approving something without having any data. Why do we have to approve this right now? I would prefer that we approve it later on when we have something to actually approve. Right now, we are approving something which may or may not happen in the future. I feel awkward approving something based on future action that has not occurred. Mr. Goolsby told Mr. Thelen his feelings were not that divergent from the Committee' s feelings . The Committee did not want to approve something without knowledge, so we put in the caveat regarding traffic, but in terms of signage, historical lighting, historic facades, and parking designs, we felt these are good concepts and we could readily approve them. We talked at length about these two traffic problems . Sparrow is going to pay for the traffic study. Mr. Deardorff said we did not have the budget to do the urban design part and the traffic study that encompassed the whole east side. At this time, the need for the second study originated. We are making decisions about street diversions, ingress and egress into parking decks, and we don't know what the ripple effect will be six blocks east or west about driving to the hospital for patrons and/or ambulances . It was agreed a traffic study was needed, and a request for proposal was issued. It will be done in the next weeks or months, sooner than six months . We went ahead PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 5 On a roll call vote, there were: Yeas : 8; Nays : 0; carried unanimously; PRD-1-94 , Lansing Villas Townhouses , Edgewood Boulevard and Washington Avenue was APPROVED. a. Next meeting Wednesday, September 14 , 1994 , at 2 : 30 p.m. , Planning Division Conference Room Mr. Howard Deardorff came in at this point. 5 . Urban Development Committee, Mr. Goolsby, Chair. a. East Michigan Avenue Revitalization Plan The Urban Development Committee reviewed the plan and had no problems except for two areas , ( 1) the intersection of Holmes and E . Michigan, and (2) the traffic flow pattern around Pattengill . The Committee determined that the whole issue still needs further study and that the Committee itself and the Board would like to look at , this . On Page 14 , Figure 24, the discussion about special traffic problems, the Committee is recommending, as part of the acceptance of the plan, some additional language stating that the issue of the intersection of Holmes and Michigan will be resolved based on the findings of the East Side Traffic Study (which is to be conducted and come back to us ) . We added the same language revolving around the Pattengill traffic flow. While it is important conceptually that we approve the plan, we think it important to retain some review of the plan over the next few months . Mr. Goolsby made a motion, seconded by Mr. Forrest, based on those two additions, to approve the East Michigan Avenue Revitalization Plan. Mr. Thelen said that about half of the report dealt with traffic flow and traffic patterns, both for existing and future use. Was there a reason why there was no mention of any of the three recommendations that the Committee made, and are there plans to deal with them in the near or distant future? Mr. Goolsby said we are adopting the consensus plan on traffic flow, and it needs further study as the Sparrow expansion goes forward. They don' t know what the traffic increase will be. That will be part of the East Michigan traffic study. We thought it important to consider the results of the study. PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 8 Mr. Deardorff emphasized the need to watch the funding cycle of ISTEA funding; that would be the only urgency. Mr. Ruff said he would follow up with Ms . Love. Mrs . Horne said she would like to have comments from the Board of Education (not the staff) . Mr. Goolsby suggested giving the Board of Education a copy, with a cover letter, requesting their comments by a deadline. Mr. Ruff agreed that if a letter needed to be sent, it would be sent to the Board President. b. Act-8-94, Sale of Vacant Lot, SW Cor. Ottawa & King Blvd. This is excess property from widening King Blvd. retained by the City. The applicant requests that the City sell him the vacant parcel so he may combine it with his adjacent property and maintain it. The applicant' s claim is that the City does not adequately maintain the property by keeping it mowed and litter picked up. The Committee recommends that the property be used as green space and that hard surfacing for parking purposes, or any additional structure, not be permitted as a condition of the sale. Mr. Goolsby made a motion, seconded by Mrs . Horne, that Act-8-94, Sale of Vacant Lot, SW Cor. Ottawa & King Blvd. be approved, with the two conditions, that it not be used for parking, and that it not be used for any additional structure. Mr. Ruff said in the staff report, it should be 25 ft. wide by 82 .5 (not 8 . 51 ) ft. (2,062 .5 sq. ft. ) . Originally it was a 50-ft. lot; half of it was sold to Mr. Hassouna; now we are looking at the east half; a split rail fence is over on the property now. Mr. Fountain said there is a curb cut off the south end of King Boulevard and a mishmash of ingress and egress to the property; will that be taken into consideration? You can't really close the curb cut because it serves the other property to the south. Mr. Ruff said behind the structure at 1107 there is very little rear yard space, and one car may park there for 1107 . The other one comes in from the other side, but most of it is from the adjoining property. Mr. Goolsby said for the sake of clarification, I do not see any harm in returning the item to committee to clear up confusion. The motion and second were withdrawn. Mr. Goolsby made a motion, seconded by Mrs . Horne, to return Act-8-94 , Sale of Vacant Lot, SW Cor. Ottawa & King Blvd. to the Urban Development Committee. PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 7 with this, knowing that we would be caught up on some of the traffic issues, and that is why we added the language on p. 15, to accommodate that future study. One of the first things we should give the traffic consultant is this report. Mrs . Horne asked if the study had been presented to the total Lansing School District Board of Education? Mr. Deardorff said a formal presentation had not been made to the school board. They have been represented on the committee. Ms . Horne said that is staff; they make the recommendations, and the Board sets policy. Mr. Thelen asked about the consensus plan. This appears to be the streetscape plan, not the consensus plan. Mr. Goolsby said this was incorporated into tonight' s agenda; within the plan itself, we did not have that particular blueprint that is in tonight' s packet . Mr. Thelen said the consensus plan was "C" . Mr. Thelen asked about the bumpouts and the rationale for removing them. Mr. Goolsby said the Committee did not feel bumpouts were an issue; the two issues the Committee identified were the two traffic flow issues . We accepted the streetscape plan, signage proposal, Proposal C, the consensus plan from the Eastside Revitalization Committee recommendation itself. Mr. Thelen asked about p. 15, under conclusion. Mr. Goolsby said these are replacement pages . Mr. Deardorff said two major student crosswalks are at Pennsylvania and Holmes . At those locations, the bumpouts were not removed; rather, the curb was moved out. The distance curb-to-curb is identical . We did remove a bumpout at Eighth because trucks park there, near Jon Anthony' s . Mr. Thelen said it should be stated for the record that the reason why those two intersections were chosen was because of high levels of traffic anticipated. It should also be stated in the Committee Report that the consensus plan, or plan C, is the recommended plan. Mr. Goolsby said he was willing to -hold this; it is not essential that it go forward now, particularly if the traffic study goes forward in a relatively short time. He asked for a motion to return the report to the Committee, hold it, keep an eye on the traffic study, and bring it back incorporating Mr. Thelen' s suggestions for changing language. Mr. Thelen made a motion, seconded by Mrs . Horne, to send it back to committee pending further information regarding updated traffic flow numbers and some other additional considerations . PLANNING BOARD ACTION on the motion was as follows : On a voice vote, there were: Yeas : 8; Nays : 0; carried unanimously; return to Urban Development Committee of East Michigan Revitalization Plan was APPROVED. PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 10 Mr. Goolsby said this metered lot currently serves about four businesses along Saginaw. If this parking were removed, they would be without parking. It makes no sense to remove the property from the tax rolls; however, the Committee does recommend better signage for this facility. There is nothing to indicate that this is a parking lot . Mr. Ruge asked if there was any investigation into seeing if St. Lawrence would take over the lot and still let these businesses use it. Then the . City would not have to maintain it. Mr. Goolsby said no; the lot does generate revenue for the City, because there are parking meters there. Mr. Ruge pointed out "minimal . " Mr. Ruff said it does not generate a lot of revenue, but it would become tax exempt if sold to St. Lawrence. Loss of revenue and tax exempt status were considerations at the time of the original request. Those businesses don't have any other options . St. Lawrence does own a piece of property a little farther west on Saginaw Street that in the past they had talked about making into a public lot, versus this one. The lot is low maintenance; there is no loitering or problems . Mr. Goolsby said the applicant' s claim is that the lot is under- utilized, and it would be in the best interests of the City to not have to maintain and police the property. This is not a rationale to turn over a property with no proposal for use. At no time of the day is parking in St. Lawrence ' s lot a problem. They have not identified parking as a need. PLANNING BOARD ACTION on the motion was as follows : Forrest Yea Fountain Yea Goolsby Yea Horne Yea Marshall Yea Ruge Yea Thelen Yea LeBlanc Yea A "yes" vote is a vote to deny. On a roll call vote, there were: Yeas : 8; Nays : 0; carried unanimously; Act-10-94 , NE Cor. Saginaw and Westmoreland, Sale of Vacant Lot, was DENIED. e. Next meeting Tuesday, September 13, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex. Mr. Goolsby, who will be away that day, asked for an excused absence. Mrs . Horne will attend in his place. Mr. Goolsby said, regarding the East Michigan Revitalization Plan, unless there is a problem with ISTEA funding, it probably will not be taken up at the September meeting, because the study PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 9 Mr. Fountain suggested the Committee might want to investigate how traffic circulates around this lot because it is confusing. They come in off Ottawa and in off King; it could be cleared up. PLANNING BOARD ACTION on the motion was as follows : On a voice vote, there were: Yeas : 8 ; Nays : 0; motion carried unanimously, for return to Urban Development Committee of Act-8-94 , Sale of Vacant Lot, SW Cor. Ottawa & King Blvd. ; APPROVED. C . Act-9-94 , Removal of Reverter Clause, Edmore at Walnut Street Mr. Goolsby said in the past whenever the state has deeded property to the City, they have had a reverter clause that states if the property ceases to be used for public purposes, it reverts to the state. The state is asking all municipalities that have such deeds to remove the reverter clause, because they don't want the land back. Mr. Goolsby made a motion, seconded by Mr. Forrest, to approve Act-9-94 , Removal of Reverter Clause, Edmore at Walnut Street. PLANNING BOARD ACTION on the motion was as follows : Forrest Yea Fountain Yea Goolsby Yea Horne Yea Marshall Yea Ruge Yea Thelen Yea LeBlanc Yea On a roll call vote, there were: Yeas : 8; Nays : 0; carried unanimously; Act-9-94 , Removal of Reverter Clause, Edmore at Walnut Street, was APPROVED. d. Act-10-94 , NE Cor. Saginaw and Westmoreland, Sale of Vacant Lot . This is an unspecified request from St. Lawrence Hospital to purchase the vacant lot at the northwest corner of Saginaw and Westmoreland, which is currently a City metered parking lot . No reason is given for the request. The same request was made in 1981 , and it was rejected then. The Committee would recommend that it be rejected again. Mr. Goolsby made a motion, seconded by Mrs . Horne, that Act-10-94 , NE Cor. Saginaw and Westmoreland, Sale of Vacant Lot be denied. PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 12 X. ADJOURNMENT - was at 8 : 33 p.m. Respectfully submitted 1 Eleanor K. Love Lansing Planning Board Attachments c:\wp\data\planbd\mn081694 PLANNING BOARD MINUTES AUGUST 16 , 1994 - PAGE 11 probably will not be completed by then; perhaps by October. 3 . Executive Committee: Did not meet. Mr. Goolsby said, regarding revising Planning Board policies and procedures, the revision is on hold pending an ethics ordinance. C. Report from Planning Manager: Mr. Ruff said Ms . Love was away; he had only a few remarks . Act-7-94 , a request to purchase the South Capitol parking garage probably will not be on for public hearing in September. It is a complex issue, and information gathering is not complete. Mr. Ruff is trying to arrange for a City van for a trip to the MSPO Conference in Grand Rapids September 30, 1994 . D. Pending Items : Future action required. 1 . Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) C . Z-9-94 , 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall VI . NEW BUSINESS - None. VII . COMMUNICATIONS Chairman LeBlanc said a communication was received from Tri- County Regional Planning Commission regarding the development of their long-range transportation plan for the transportation Demand Forecasting Module. Mr. Ruff said we need to know how the data was developed before we can respond. viii. COMMENTS FROM CHAIRPERSON Chairman LeBlanc presented information regarding the planning documents library. IX. BOARD MEMBER COMMENTS - None. PLANNING BOARD PAGE 2 , Z-10-94 Willow from "J" Parking and "F" Commercial Districts to "F" Commercial District for construction of a 1500 sq. ft. addition onto the east side of the building for the Ingham County Health Department Office. AGENCY RESPONSES : AMERITECH: AMERITECH does not have any objection to the proposed• rezoning or new addition. Building Office: Building addition will be subject to the City of Lansing site plan review process . Addition to be constructed in accordance with Uniform Building Code in effect at time of application. A soil report must be submitted at time of building permit application. The architect for the project shall substantiate that the area of the building is within the allowable area for the type of construction. Transportation Engineer: No requirements or conditions for approval of the rezoning. Assessor: No comments . ANALYSIS COMPATIBILITY WITH SURROUNDING LAND USE The shopping center provides neighborhood/community services with the grocery store, coin laundry and health care offices . It is at an intersection of two heavily-used collector streets with commercial land uses east of N. Grand River Avenue. South and west of the site are residential homes , and to the north is the Grand River. It is an older commercial site, developed in the early ' 60s and somewhat harsh in appearance. The owner has made recent improvements , including a new wood fence down the west border and a new canopy/facade on the building' s front. Some landscaping improvements would go a long way in softening the appearance. Z-10-94, 306-312 W. Willow "J" Parking and "F" Commercial Districts to "F" Commercial 1500 sq. ft. addition onto Willow Plaza GENERAL INFORMATION APPLICANT: Fairfax Architecture, Inc . on behalf of Jon Zumbrink STATUS OF APPLICANT: Represents owner REQUESTED ACTION: Rezoning EXISTING LAND USE: Commercial Shopping Center EXISTING ZONING: "J" Parking and "F" Commercial Districts PROPOSED ZONING: "F" Commercial District PROPERTY SIZE & SHAPE: Irregular SURROUNDING LAND USE: N: The Grand River S : Single - & Two -Family Residential E: Commercial W: Single-Family Residential SURROUNDING ZONING: N: "I" Heavy Industrial (north of river S : "C" Res . and "DM-4" Residential E: "E-2" Local Shopping W: "B" Residential MASTER PLAN DESIGNATION: Willow-Pine Plan recognizes this area as a commercial area. CASE HISTORY: 1960--Property Rezoned from Residential to "F" and "J" 1961--Portion of property rezoned from "J" to "F" 1962--Shopping Center constructed (majority) . 1963--Portion of property rezoned from "J" to "F" 1964--Far east portion of center built. SPECIFIC INFORMATION DEVELOPER' S PROPOSAL: The developer proposes to rezone property located at 306-312 West PLANNING BOARD PAGE 4 , Z-10-94 IMPACT ON FUTURE PATTERNS OF DEVELOPMENT The rezoning request does not expand the site, so it does not effectively impact future development patterns of the area. SUMMARY AND RECOMMENDATION Based upon the information gathered and testimony received, staff recommends approval of the rezoning request with the understanding that a landscape screening and buffering plan will have to be provided, approved, and implemented. c:\wp\data\pjanbd\z1094fe.djw PLANNING BOARD PAGE 31 Z-10-94 In general, the shopping center is compatible with and an integral part of the neighborhood. The anticipated addition of 1, 500 square feet of office is minor in scope and should not adversely affect the surrounding area. The center could not support much more of an addition because the use and parking are well balanced. COMPLIANCE WITH MASTER PLAN The Willow-Pine Area Development Plan recognizes this commercial land use and recommends its continuance. The Willow-Pine Area Plan does state the need for greater efforts to be made for landscape buffering and screening. The rezoning petition is only a modification of the existing site and is not an expansion of the boundaries of this commercial site. IMPACT ON VEHICULAR AND PEDESTRIAN TRAFFIC The rezoning as stated above does not change the boundaries of the site and does not impact the existing circulation pattern significantly. The proposed addition would eliminate six parking spaces , but the combination shopping center and office requires 138 spaces, according to Sections 1284 . 13 (c) ( 1) and 1284 . 13(d) ( 2) of the Zoning Code. Additional area for parking spaces is available so that if maximized for parking the site could contain approximately 180 spaces . At the public hearing, a comment was made regarding the location of the driveway off Grand River Avenue. It was said that its location, just south of the bridge over the river, should be reviewed because it may be unexpected for southbound motorists . In reviewing this driveway entrance, there appears to have been four accidents at this driveway over the past five years . Only three of these were related to the location. There are a number of factors that could contribute to these regarding visibility, but the speed limit is only 30 mph, which should help keep the accident levels low. There also is not another good location to put the drive. If the drive is moved farther south, it gets too close to the intersection and makes it more difficult for deliveries to -get to the rear. The requested rezoning should not significantly change the amount or direction of traffic flow. ENVIRONMENTAL IMPACT None anticipated. NORTR Z-10-94 , 306-312 W. WILLOW I Parking and "F" Comm. Districts to T" Comm. District, 1500 sq. ft. onto Willow Plaza A III 32 B 839.7 +F- W rr BZB.9 � � Q ❑ FRr, 827+ ezi Nau 8/7.7 n e / 3 820 zo 823 t9 20 to 5 8/9 B3Q4 a /y :a 2a/ irk 5EDMORE 8/9.7 1 S 830 azJ e rJ � azl. .�/` / T. rr 820E S 1' MOO l 827 S. 627. 923 e23 ers Fi n� .a PARKI G to ro s. 830.8 � 24B e25 5f x 8-K PLEASANT 824,7 ST" z6.J. /r 820.6 !S 10 B27. PARKING r.1r 82 /y r J i ❑ x o 824.8 e29 r.L 3 rs is ro S �p �. . - 823. 3.f. Z e 7 829 w rt r{ 511/ r1 JO .1 BS4 5� S.f• Z. 831.5 8298 ST 83Z6 830 z ZF LLCC ry 21 Nf rf 1Q • Jr ze jo � Z 838.7 n Z 3r /Ztl� ¢. Jo - 3 J r ..JJ r-lL J JJ — �!! B3E5 �r a 840.3 840 .!O w Q rJ J IJ Sy J/ J/ ❑ 34 ❑ W S6 I r.LIPAR KING w 16 U !a � x B l6 !! B3a .! 118. Z Jr Jo Sr !S IJ Sr J9 x a GRAND I .9'9 RIVER 836.4 AVE 838./ 336.5 �38 70T P,�✓/w :5p,4r-s t j � .) �,T+atJ T" 5 � 1Y (c.- �� � M Ile gov ki?, 14 8� r3F r3F df ® v z \J r --T ex,sT. �A�J C LOT J 165' WllLCLAj � r W t LLOW PL444%4 401 PLANNING BOARD PAGE 2, PRD-1-94, I,ansin Villas Townhouses Public Services: No response Fire Marshall: No Comment Board of Water and Light: No response City Attorney: No response Ameritech: No response Assessor: No comment The Purpose of a Planned Residential Development Section 1280.01 of the Zoning Code describes the intent of the PRD provisions "is to permit flexibility in the regulation of land development; to encourage innovation in land use, design and type of structures constructed; to achieve economy and efficiency in public services and utilities; to encourage useful open space; and to provide better housing developments which are particularly suited to the needs of the residents of the City." The PRD regulations allow a developer to construct multiple family housing developments at a dwelling unit density greater than the density allowed in the zoning district if specific design standards are met. These requirements address design issues ranging from building heights and setbacks to open space and energy conservation techniques. ANALYSIS ---- Planned Residential Development Section 1280.03(b) lists the information which must be provided with the development plan provided by the developer for approval of a Planned Residential Development. The most important part of this information for consideration is listed below and followed by how the development plan addresses each item. 1. The total number of dwelling units by type and bedroom count: The development plan indicates a total of 160 townhouse units, 80 of them two bedroom units, the other half as three bedroom units. On the 20.97 acre site, this creates an average density of 7.63 units per acre. 2. The proposed lot coverage for structures, streets, and parking: Structures: 124,570 sq. ft. Driveways/roadways: 101,000 sq. ft Parking: 33,000 sq. ft. Total: ' 258,570 sq. ft., equals 5.9 acres, or 28.3 percent of the site. 3. The total square footage of open space; 5.8 acres, equals 254,826 sq. ft. PRD-1-94 - Lansing Villas Townhouses GENERAL INFORMATION APPLICANT: The Oakwood Companies 2875 Northwind Drive East Lansing, MI 48823 STATUS OF APPLICANT: Agent for Walter Neller Co. REQUESTED ACTION: Approval of.Planned Residential Development Plan EXISTING LAND USE: Undeveloped residential subdivision site. LOCATION: Edgewood Blvd,just west of Washington Avenue EXISTING ZONING: "DM-1" Residential - which permits a dwelling unit density ranging from 11.4 to 19.8 units per acre. PROPERTY SIZE & SHAPE: 20.97 acres, irregular SURROUNDING LAND USE: N: Residential S: Vacant, I-96 E: Residential W: Residential/vacant SURROUNDING ZONING: N: "A' Residential S: "D-1" Professional Office and "F' Commercial E: "A" Residential and "CUP" Residential W: "DM-1" Residential MASTER PLAN DESIGNATION: The Southwest Area Comprehensive Development Plan. Future Land Use Map, designates the general vicinity of the site for high density residential development north of Edgewood Boulevard and office/commercial land uses near I-96 and Washington Avenue. The text of the Plan, on page 87, specifically identifies the area in which the subject parcel is located: "Land Area 24 is a major vacant land area recommended for multiple unit development north of the proposed Edgewood Boulevard right-of-way. Maximum density would be twenty(20) units per acre. South of the proposed street, remaining vacant land would be suitable for commercial use closest to Washington Avenue with an office development supported between established multiple development and the commercial area." SPECIFIC INFORMATION DEVELOPER'S PROPOSAL: The applicant is presently proposing to develop 160 townhouse units on the 20 acre site: half of them are proposed as two bedroom units; and half are proposed as three bedroom units. The overall proposed density is 7.63 units per acre. Section 1284.13(a)(2)(A) of the Zoning Code requires 320 parking spaces for this development as proposed: the applicant's plans indicate a combination of garage parking and outside parking will be used to provide a total of 325 on site parking spaces. Access to the development is proposed from a single access driveway off from Edgewood Boulevard. AGENCY RESPONSES: Transportation Engineer: The City's transportation engineer has raised the concern about the location of the entrance onto Edgewood Blvd. PRD-1-94 , Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue STAFF REPORT ADDENDUM This request was held in committee at the Zoning and Ordinance Committee meeting of July 13, 1994 pending information regarding outdoor recreation facilities , landscape screening and buffering, and traffic circulation. The owner has supplied information for the outdoor recreation facilities and landscape screening. The staff has received comments from the Lansing School District and the Transportation Engineer. These comments are attached. Based upon the comments in the above-supplied information, the staff recommends that the request be approved, subject to the following conditions : 1 . The development shall not exceed 160 townhouse units on this twenty-acre site. Accessory buildings including garages and the clubhouse shall also be allowed according to the plan submitted. 2 . All outdoor recreation facilities shall be located toward the interior of the site to avoid conflict with neighboring residential parcels as proposed on the plan. 3 . Due to the size of the project and the amount of existing vegetation on the site, final approval of a landscape screening and buffering plan shall be completed prior to the occupancy of any of the townhouse units . The landscape screening and buffering plan shall provide adequate buffering to all adjacent residential properties . 4 . The circulation plan shall be finalized in cooperation with the Lansing School District, CATA, the Transportation Division of Public Service Department, the Planning Office, and the owner of the property. The plan shall reflect the comments supplied by the Lansing School District and Transportation Division as attached, and the owner shall be responsible for the public improvements necessary. c : \wp\data\planbd\prdl94ad.ndm PLANNING BOARD PAGE 3, PRD-1-94, Lansing Villas Townhouses 4. the total number of off street parking spaces; 320 required, 325 proposed. 5. The heights of proposed buildings; Two stories, approximate total height of 22 feet. 6. The average square footage of each type of residential unit. The two bedroom units are 915 sq. ft., three bedroom units are 1150 sq. ft. 7. Information on the dedication of any public or private streets, alleys and other public ways; The applicant indicates that all driveways and parking area inside the development will remain private. 8. Dedication of public parks, recreation facilities, and preservation of open space; The development plans indicate preservation of the wetland areas as open space, and construction of a community building and swimming pool. All indications are that these facilities will remain private. The plans do not indicate development of any other active recreation facilities within the project. Description of Site Plan The proposed development plan (attached) shows the locations of the buildings, parking and driveway areas, and the wetland areas. It also shows the relationship between the property lines, building placement, and neighboring land uses. The developer has attempted to locate the buildings so they are not parallel to the property lines and facing directly into neighboring residential areas. The development plan also indicates wooded areas and wetland areas which are not proposed for development at this time. The plans do not presently propose development of any active recreational uses in these open space areas. In addition, no additional landscaping, screening, or buffering(other than retention of some existing trees) is proposed. SUMMARY The applicant is proposing 160 townhouse units on approximately 21 acres,for an average density of 7.63 units per acre. The present zoning of DM-1 Residential permits up to 19.8 units per acre. The site plan allows for preservation of a wetlands area, placement of buildings at an angle to adjacent residential areas, and preservation of a large number of existing trees on the property. In staffs opinion, the development plan should provide more facilities for active recreational activities on site for the residents. In addition, more detailed landscape screening and buffering plans may be_necessary for areas adjacent to existing residential uses. RECOMMENDATION Staff recommends approval with three conditions: 1. that an outdoor recreation facility plan be submitted with the site plan for review with this project. 2. that more detailed landscaping, screening and buffering plans be developed and submitted for areas of the development adjacent to single family residences. 3. that the location of the access roadway onto Edgewood Blvd be subject to approval by the City Transportation Engineer. �of u' A�S/ o CITY of LANSING INTEROFFICE COMMUNICATION TO: James Sturdevant, Planning Section FROM: David A. Berridge, Transportation Engineer , . DATE: August 4, 1994 4 SUBJECT: PRD-1-94: Lansing Villa Townhouses It is recommended that crossovers on Edgewood Boulevard be constructed by the developer in accordance with city standards as part of the development. The proposed Planned Residential Development will have access and egress from Edgewood Boulevard as proposed by the developer. Currently there are no access routes for eastbound vehicles except by driving through the Washington Avenue intersection twice and using the u-turn crossover east of Washington. Also, there is no access for the southbound to eastbound traffic movement. Therefore, construction of additional u-turn crossovers on Edgewood Boulevard is necessary. A conceptual design is attached for information purposes. Design modifications will be required in order to accommodate bus service. It has been stated by the developer that a public bus stop be provided within the PRD area. Analysis of the proposed roadway geometric design indicates an insufficient maneuvering area for buses at the present time. A meeting should be held with CATA, the developer, the Transportation Division and the Planning Office to determine feasibility and routing for the bus service and proper geometric design. attachment cc: Lenora Jadun Robert Clegg file: Edgewood Boulevard Document: pc103: C:\WP\DATA\PLANNING\STURDEVA.401 PLANNING OFFICE August 5, 1994 TO: Zoning and Ordinance Committe ning Board FROM: Jim Sturdevant, Senior Planner l RE: PRD-1-94, Lansing Villas Townhouses, Edgewood Road Comments from: Mr. Mac Dashney, Lansing School District, and Dave Berridge, City Transportation Engineer Staff has received comments from the above regarding PRD-1-94. A. Lansing School District-- has provided verbal comments to staff over the telephone. The Planning Staff has delivered to them a copy of the proposed development plan: their major concern is that the developers provide sufficient means for ingress and egress of school busses, sufficient room for bus stops, and a means for busses to avoid having to back up. The following summarizes the school district's comments: 1. It is the school district's policy to provide transportation to all children in unsafe areas as defined by high traffic areas, lack of sidewalks, or high crime areas; or to any child more than 1.5 miles walking distance from their school of enrollment as measured along the most direct route on the public streets. 2. A drive through design would be preferable to one where it may be necessary to turn a bus around (by backing up). 3. It is best to keep bus loading zones (bus stops) off the main through street of a development, and to keep the size of bus stops small. Keeping bus stops with 15 or fewer children helps avoid fighting, vandalism, and other problems. 4. For safe operation, buses need minimum 10 foot lanes and 50 foot turning radii. The average school bus is 40 feet long, has a 24 foot wheelbase, and a rear overhang of 14 feet. B. City Transportation Engineer--has provided review and comment in written form (attached). These comments include a conceptual design for the median in Edgewood Blvd and a comment that design modifications need to be made to accommodate public transportation (CATA buses). NOATH ' PRD-1-94, LANSING - HOUSES Edgewood Boulevar.- . ,c _, :+venue OANDIlvrr `gip ...,.. .�........ ;� `�� .0�®©Cl�❑ ❑� �o� ����� I ©a®moo ©D I ] ©� o ®©C3 U ©❑ T nn J � ���as �C] C��'' "�� C,�'•% L�7LLJL;kLJL� ,� IF '=� •LyL�I 7• � 0 f3p,,�, ,.«"�b p C3�i��r ❑�DEI/ ,=` J�❑`�� �' rc{err •o a `����� -- � .ems• s 4 y ,,,,,.,' ������ � ��•«�f• !��`FF El © o � aoc� a MR � p1i C7 1 °2a�e ° rE 2c•C ° kREA c ,_ \ % 7 C c o SO.O °17'l/ i e 1 ra. le 0 o °I21 12"Ct'° cl / °e-E o� I ° e i o� R= 1962.36' �4-E _ L-�58.52' A — to t � 1 95.E 2 BASIN #9 ClSTINC s 91 Slope .,EASr 06 Of CA ICH BASIN /1 CASnNO BENCH MARK n1WEST 69 ��65 05 60 D NAIL IN THE SOUTHWEST SIDE OF UTILITY POLE AT THE NORTHWEST CORNER OF WASHINGTON AND EDGEWOOD. ELEVATION 876.58 h BENCH MARK 12: 60 D NAIL IN THE SOUTHWEST SIDE OF 20' MAPLE WEST OF THE NORTHWEST CORNER OF EDGEWOOD COMMONS. ELEVATION 870.75 BENCH MARK 60 D NAIL IN THE WEST SIDE OF 20' COTTONWOOD, WEST OF GRAVEL M DRIVE AT NORTH END OF SITE. ELEVATION 868.29 E ! C BENCH MARK j4: 0 a i RAIL ROAD SPIKE IN THE SOUTHWEST SIDE OF 20" TWIN ELM 33. W _ NORTH OF EDGEWOOO BLVD. ELEVATION 867.34 CW e. BE ALL ELEVATIONS ARE 800.00 FEET PLUS P - f A — THIS PLAN WAS MADE AT THE DIRECTION OF THE PARTIES NAMED HEREON AND IS INTENDED CE FOR THEIR IMMEDIATE USE. UTIUTY INFORMATION AS SHOWN WAS OBTAINED FROM AVAILABLE PUBUC RECORDS AND FROM SUPPORTING FIELD OBSERVATION WHERE POSSIBLE AND IS SUB IECT TO VERIFICATION IN THE FIELD BY THE APPROPRIATE NOTE: AUTHORInP4Z oo1nn r.. .. lip t f4 I tt RCiC tip tm nit ' 1 TIT, -0mi, 'l ' to N tat• fal 11 tcR � I II 1 t t Ir 1 1� I , t j 1 1 1 1 1 1,4 i 1 t 11 ! � 1 1� ! G7'p [ yl , uc ar mc,nm. PI �.c,• _ eo v PREUNINARY SRE •� >UY,o•• N dt UTILITY PLAN NORTH PRD-1-94 , LANSING VILLAS_ TOWNHOUSES Edgewood Boulevard and Washington Avenue ,FX/5 7-11V/ L AIVI> IJSE-4` ;ate � .��•� _ - .. � ;'' ' -4-11 .i.: of cD.%� y✓po D L ✓L�. �, g -- LANSING `'ILLAS PROJECT PROFILE Proposed Development: A Rental Townhome Community Location: Lansing; Michigan Edgewood Blvd.. west of Cedar Street Proposed Number of Units: 160 Parking: 300 Spaces, including 80 Garages Proposed Unit Mix: Type Size Rent Rent/SF 80 A-213R 1.5B 915 SF S511 .56 80 B-3BR' 2.5B 1150 SF S589 .51 Site Area: 20 Acres +!- Building'Type: 2-Story conventional townhome Gross Building Area: 167,200 SF Gross Living Area: 165,200 SF Servicei Office Area: 2.000 SF Community Area Amenities: +Spacious Clubhouse/Leasing Office + Additional laundry, area + On-site Management + Swimming Pool/Spa + Sundeck + Volleyball + Extensive natural areas Unit Amenities + Private, individual entries + Fully equipped, optional eat-in kitchens -- First floor half-bath + Individually metered central heat and air conditioning + Spacious living/dining areas, many with woodland views + Private patios + Master bedroom walk-in closet ' — Optional private master baths + Optional garages LANSING I'ILLAS PROJECT DESCRIPTION Introduction Lansing Housing Partners proposes to construct and manage a new rental townhome community in Lansing, Michigan, catering to young families with children, single-parent households, empty nesters. and young retirees. Lansing Villas will consist of 160 rental units in a townhouse configuration. The unit mix will be as follows: 80 two bedroom, 1.5 bath townhomes (915 square feet): 80 three bedroom, 2.5 bath townhomes (1150 square feet). Average rental rates in the range of$511 to S589 will provide for a spacious two- story townhome with private individual entries, fully equipped kitchens, first-floor half- baths, master suites with walk-in closets, optional master baths, and optional garages. Groundbreaking is scheduled for August 1994, with occupancy beginning December1994. Design/Layout The project has been planned with the needs of its clientle in mind. The townhouse style buildings are located throughout the site so as to take maximum advantage of existing natural areas and to preserve existing wooded areas. As a result, we estimate that approximately 80% of the units will have a wooded or natural area view. The Community Building has been located with high visibility from the main frontage street. The community building will include the management and leasing offices, community rooms, activity areas, and locker rooms for the adjacent outdoor swimming pool. The project's circulation system has been designed to allow easy access to all units within the development, and to provide parking areas convenient to the units. The Project's two- and three-bedroom units will serve the needs of young families with children. As evidenced by the market study prepared by The Danter C'omparrv. there is a distinct lack of affordable townhome units in the Lansing market area. The project will be composed of conventional wood frame, two story townhomes configured in eight-unit buildings. The buildings will be constructed using a combination of brick and vinyl exteriors and the latest in energy saving construction methods. The townhome projects's amenity package includes washer/dryer hookups, refrigerator, dishwasher, disposal, central air conditioning, garages, community building, children's recreation area and outdoor pool. Oa- 1- - 25 q(T. . �n02 Q MAsr�R SEA t2-4' tvl1ST+�. 0-17 - a 1 Utz 13� Rgxtl° - 4°rc 100 IL !a�D FLOOR RAR SC-ZOND FLOOR FLAN . LlVthlG�lDiNlf�1G-� Ito KZ.0$ L(V1uG✓D1N1NG-� . tg 4p l2° NOOK T1Rs5r FLQ-,:?R FLAN 'FIRrDT FLdcK FLAN —N RE�E; 5p-PPF OM TICS 5tDgoam TGWN RODE- � vtyt-4cJ LANSING VILLAS PROJECT SITE DATA Location: Lansing, Michigan Edgewood Blvd.. west of Cedar Street Present Use: Vacant Current Zoning: DM-1, Multiple Family Proposed Zoning: DM-1, Multiple Family Site Topography: Flat to slightly rolling Existing Structures: None Municipal Water: 8" Water - Washington Street Municipal Sewer: 8" Sewer - Edgewood Blvd. Storm Sewer: 24" Storm- Edgewood Blvd. Natural Gas: Available from Edgewood Blvd. Electric: Available from Edgewood Blvd. Soil Conditions: Borings available upon request Proximity to Shopping/Entertainment: The site is easily accessible to the Cedar Street corridor which provides access to and around the Lansing area. The Cedar Street Street commercial corridor is the location of retail, banking, and major services. Neighborhood Shopping, grocery,and conveniences are located east of the site at the adjacent shopping center, and at the Meijers Thrifty Acres. Medical services are located along the Cedar and Pennsylvania Street corridiors. Several churches of varying denominations are located within a 10 minute radius of the site. All 0 ti; •tis iFi Isis �� �� a �e # �l 1� G Jim f 1 i� ILI m MLI q,PLI EttiC � � Rii � iti ti iQi tii p , "'. ,� .,z,4 �eEr�r° � �,� : ,, ,� 3 f ���1-� � •- .i BC6'tiAiilm .... Y :w Ir jK to It qp 1� $ %.. �� .,� -- .�v.,.f`' .x �t �F' •-,ram k., �. w r,�a.,,,,. � t #�. �a =^fiat� `� � •� '1' i�• NA ..,....�.,, ut?Brno,, PREL1MiNAR'Y sm - ,• bo q ..■ rir,aw N & �UN PLM sa w 4_ y J. . S� �t�• .� � 1 � � � � �•'`�~ i , ��ice', ,. ' •++ �.<' ~+'•.: 1 I �Y �,n�- ,� • y i �r��. .ice.! � ;, •, .�1 I •..? _ it � .(' _ .y.I'r / i' 'j/aj'�� r �� tip''•:, ; • r � ��,. 1.. °.. ly.. � � ' I !� •�•r. ' 'll� � T(IIh IIIII!I '� i. i`•�•y�" �Z.' �,1:. ';' ��i.. 'I i It TTii I: 4'.,. i ul 1 i�.n r ''�•,. , I`.I' � i I �� K. :'. ' r :1::'� _ �� �:: '9 j• l.;t :ii` , y,� .. ;j'�,1 Ij r,ij; i' ,!►'�a�j ►�. ) •� �: :"�7ti!S"`.":ram. ttt APPROVED 081694 TO CLERK 081694 Minutes of the Regular Meeting LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall 124 West Michigan Avenue WEDNESDAY, AUGUST 3, 1994 I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 37 p.m. A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Marshall, Ruge, Thelen. Eight present; none absent. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absence - None. C. Introductions . James Ruff, Zoning Administrator, introduced staff: Doris M. Witherspoon, Senior Planner, and Louise H. Christian, Planning Board Secretary. D. Approval of Agenda. The agenda was approved as printed. II . HEARINGS : A. Z-9-94, 1500 Blk. E . Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall . Ms . Witherspoon presented the petition by Church of the Resurrection, to rezone Blocks 2 & 4 bounded by Jerome on the north, Rumsey on the east, Custer on the west, and Michigan Avenue on the South, from "C" Residential, "DM- 3" Residential and "F-1" Commercial Districts to "DM-3" Residential District, remove three houses and a cafeteria building and construct a new parish hall . Chairman LeBlanc asked if there was a site plan; Mr. Ruff said removal of the cafeteria building would increase the parking area. FR. WILLIAM J. KOENIGSKNECHT, 1531 E. MICHIGAN, PASTOR, CHURCH OF THE RESURRECTION since June of 1986 . I was immediately advised of the need of a new parish hall for social functions, church dinners, wedding and anniversary celebrations, bazaars, and school functions . The gymnasium or the rectory basement which are used at present are inadequate, inconvenient, and not handicap accessible. After a delay of nine years, we did a feasibility study and hired an architect for a single- story brick building of about 13 ,000 square feet and a PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 2 capacity of 400 people, to be located on the site of the three existing houses . Resurrection Church, which was started in 1922 and has 1, 066 registered families, is a substantial part of the neighborhood; we must have a new hall to flourish as a parish. We ask your cooperation. ARTHUR C. RADKE, 1217 PARKDALE. Parishioners for over 51 years . I also assist the pastor in matters of finance and administration; I am an advocate of the new parish hall . I was in charge of the feasibility study in 1983 ; the need for the hall has grown. The project delay has had a negative effect on the parish' s well-being. The Finance Council in 1992 decided to proceed with the project, which will benefit the church, school and entire east side. We ask your help. MARGARET COSTIGAN, 2111 GROESBECK. President of the Altar Society, the major women's group at Resurrection. We know the limitations imposed by the lack of a hall . We do many social and service events for which we need a facility. Currently we share the gymnasium with school and athletic groups . The kitchen is inadequate, small and ill-equipped; wiring is insufficient. Scheduling is another problem since we share the gym with the school . The gym really belongs to the school for athletics . We ask you consider the rezoning. RIC ANSELMO, 1024 N. MAGNOLIA, ARCHITECT. Member of Resurrection Church for 36 years . I am here for a dual purpose, first as a parish member, and second representing the design part of the project. The church is one of the most stable in Lansing; the neighborhood has many long-time residents--forty and fifty years . Resurrection is one of the larger parishes in Lansing. Placement of the project within the site is a problem. We own the entire block, including the three houses, which are in poor shape. The pastor' s house is located on the corner of Rumsey and Michigan. The hall would be best placed on the north east corner of Jerome and Rumsey. Access would be from Rumsey or from Custer, with no access from Jerome. Mr. Thelen asked the height of the new structure in relation to the church and nearby houses and about landscape screening and buffering. Mr. Anselmo said it will be a one-story building with a residential appearance that will blend in with the existing neighborhood. A buffer zone from Jerome will provide a 20-foot setback, which means 35 feet from the curb. We will landscape a four-foot-high berm on Jerome. Windows will be insulated for a minimum amount of noise. PLANNING BOARD MINUTES AUGUST 31 1994 - PAGE 3 Mr. Thelen said because the entire site will be in one zoning district, the landscape plan should include the entire site. Mr. Anselmo said access will be provided from Custer and from Rumsey, but not from Jerome . The western border of the parking lot does not have room for any landscaping. Mr. Thelen asked about the old convent, who uses it and what percentage; Mr. Anselmo said some Catholic Church- associated organizations needing office space are occupying a couple floors . Mr. Radke said the building has four levels, including the basement, the first three levels are being used; however, the top level is vacant. Long-range, if the school enrollment increases , the building could be used by the school . Mr. Thelen asked about the church' s relocation plan for the tenants in the houses . Mr. Radke said they would be concerned about the residents; the house at 1526 Jerome is not occupied at present. We will help in whatever way we can. We intend to advertise for relocation of the houses to other sites to the extent of the cost of razing. Mr. Thelen said there are 108 parking spaces; the Code- required number is 169; that leaves 51 parking spaces short. The anticipated use will be greater. With 13, 000 square feet, that could mean 1, 100 people possible on- site; what is your strategy regarding parking? Mr. Anselmo said the parking lot and on-street parking spaces meets parking needs . We made a survey of parking spaces within 300 feet of the project, and submitted it to Mr. Ruff; there is more than enough public parking on-street. Mr. Thelen said one criterion for approving parking variances is hardship. Mr. Anselmo said hardship is hard to define. Prior to the 19301s , parking was not provided at all . We also made a canvas of parish members who do not drive at all; many people walk to church. Parking will be done within a 300-foot radius of the site. Mr. Thelen asked Mr. Radke about complaints during events concerning noise, public intoxication and public urination. If the facility is moved closer to the residential neighborhood, will you implement new policies or guidelines? Mr. Radke said things have happened during the annual Ox Roast Festival; steps have been taken to address the problem of misbehavior. When we move to the new facility, the situation will be relieved somewhat. The building will be more sound-proof . We don' t want to offend the neighbors . We are concerned; we PLANNING BOARD MINUTES AUGUST 3 , 1994 - PAGE 4 try to have security. Mr. Anselmo said the new building will have dining, multi-use, and toilet facilities . For events we would expect about 400 people. Theoretically, you could house over 1,000 people; that is how the Fire Marshal measures exit requirements . It is not planned to house 1, 000 people. Mr. Fountain suggested preparing a ledger sheet showing how the property is used, the number of parking spaces at present and the number left if the new addition is constructed, student enrollment, numbers and grade levels; church seating capacity with an accompanying site plan; effects of rezoning on the office uses, and a second sheet listing proposed uses with the new building addition. That would help us evaluate the proposal . Mr. Anselmo said the data has been provided to the Planning Office. DOLORES WOOD, 1521 JEROME STREET. I have lived across the street from the proposed parish hall location for over 40 years; member of the Eastside Neighborhood Organization for about 15 years . This idea threatens the quality of life of the neighborhood. This building is big; it uses more land space than the church itself . I am chairman of the Land Use Conflict Committee of ENO; the committee recommended not to support the rezoning; however, the organization passed a resolution of support. The location of the hall at this location will damage the neighborhood. This is a fragile neighborhood, three blocks deep; the hall would reduce the neighborhood to two blocks deep. May I remind you of one strategy suggested by the 1990 Comprehensive Northeast Master Plan, p. 82 : "Strategies designed to preserve or make best use of the assets, protect the integrity of established neighborhoods , and prohibit attempts to add or extend nonresidential use of land into established neighborhoods . " Please do not approve this . WAYNE WOOD, 1521 JEROME, there since 1953 . Resurrection Church as a not-for-profit institution provides various Christian services, feeding the hungry, clothing the poor, operating a private school . The commercial operations include a bingo enterprise, residential rentals and an office-rental building. If the commercial boundary is moved north to Jerome Street, the church will raze four housing units, remove a grass playground and construct a 13, 500 sq. ft. meeting hall . The building will be rented for social events; it could also be used for expanded bingo. These celebrations in the past have meant late-night noise and excessive alcohol consumption. If the commercial zone is moved north, then noise, etc. PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 5 will be one-half block closer to our house and cause deterioration of the quality of life in our block. The purpose of a zoning law is for protection of neighborhoods from commercial encroachment. Please enforce the zoning law and deny this precedent-setting threat. JOYCE TEDDER, 815 JEROME. I have attended meetings at the Foster Street School, and I was upset at the opposition of residents to the building of the facility. I was concerned about complaints regarding drunks . No alcoholic beverages should be. served on the premises . The Planning Board should take great care to see that the residents ' rights are protected. I am also concerned about the loss of housing. Please work with some agency to move the houses and be sensitive to residents ' housing needs . LOUIS TALLARICO, 1904 N. HAYFORD. Member of Resurrection Church for 45 years . I was chairman of the casino for the last five years . The first night we moved back there, we did have a problem; someone did urinate on the lawn. Since that night, I have patrolled around Jerome Street looking for these people; I have not seen them. It has been exaggerated. It would be good to remove the houses and build. something good for the neighborhood. JUNE MARTIN, 1029 KIMBERLY #8 . Member of Resurrection Church all my life. I wanted to address noise and parking. Three churches are located within a block of me, and parking may be a problem when services are held. Sometimes it is noisy, because of youth trips, but you put up with it. I lived a block from. the Marshall Street Armory, with wedding receptions and coming-out parties, with alcohol and noise and bands and singing. When you move into a neighborhood, you know you are going to have to put up with the inconveniences . RITA WALD, 1747 NORTH HAYFORD. Member of Resurrection Parish for 26 years . I have been active in church social activities, most recently setting up receptions and/or dinners for various church activities . It has been difficult to set up social activities in a gymnasium atmosphere; the facilities are inadequate. The ENO has approved building the parish hall . I ask you to approve the proposed parish hall . MAXINE MURDOCK, 411 N. CLEMENS . The neighborhood belongs to the people who live there. The viability of the neighborhood goes down drastically with the presence of rental houses . In the 2000 block of Jerome Street, where PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 6 my father lives and where I spend much of my time as his care-giver, and on North Clemens, many of the rental properties have become home-owner occupied. This has raised property values . The 1500 Block of Jerome Street will continue to deteriorate with the rental houses across the street. A nice building, in place of rental homes, will be a great asset, and will improve the north side of the street. We need the hall . VALERIE WOZNEY, 1517 JEROME. I am a single -home-owner. This issue has gotten way out of hand. I am a single person, and the thought of alcohol being served scares me . I don't want to move out of the neighborhood. Parking is a big issue; trash is a big issue. People litter. Support for the building is coming from farther away. My bedroom window looks out on Resurrection Church. More attention should be given to people on the remaining three sides . DELIA THRASHER, 1530 VINE STREET. I have been a tenant as well as a home-owner. This was a divisive issue for ENO, and by no means a unanimous vote. I am concerned about traffic, size of the building, finances, and long- term impact on the neighborhood. Please consider this proposal very seriously and the infringements on zoning requirements, in order to protect the neighborhood. DON AYERS-MARSH, 1531 JEROME. We would be on the corner directly across from the proposed structure. You are in receipt of a letter from Don and Evelyn Ayers-Marsh which addresses our concerns . The Church owns the decaying rental properties across from us; they have not taken care of them. Houses deteriorate from lack of maintenance and attention. We maintain our house and landscaping. We have found the Church obstinate in making changes to their properties, tenants and Ox Roast until problems are brought to their attention. We received no notification about the Ox Roast--it was just there. The tent went up, and the noise, crowds and drunkenness . Alcohol consumption is not appropriate in a neighborhood. Public urination and drunk driving is inevitable. Our property values are rising, because owners are taking care of the houses . The inadequacy of the present facility for handicappers, food, and other things is not an argument for the size and location of the proposed structure. I have seen no community benefit and outreach by the Church in the immediate neighborhood since I have lived there. CINDI CURRIE, 2500 TULANE DRIVE. I ask the Board to support the request to change the zoning, and to look at PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 7 the houses to be razed. They are an eyesore. I don' t believe it is the Church' s responsibility to fix up these homes, to be a landlord, to establish rentals for low- income people. The Church is trying to look ahead to positive ways to meet current needs and also encourage the Church community to grow. TIM MADDEN, 1530 VINE STREET. My wife and I are renters; we moved into the neighborhood. We moved there because it is a residential-looking, homey, family-oriented neighborhood. On my way home, I don't want to see a red brick building blocking the view of Don Ayres-Marsh' s house and his landscaping; I would rather see deteriorated houses that could be renovated rather than a large structure. Once the houses are gone, they are not going to come back. The hall has been called beautiful., but we have yet to see a model of it. JANE MARTIN, 1423 ROXBURGH, EAST LANSING. I lived on Jerome at one time; member Resurrection since 1960 . I was in charge of the pictorial directory we did four years ago. It was difficult to take the pictures of senior citizens even for those who could walk, because every nook and cranny was being used by something. I take issue about out-reach. I am a long-time supporter of the St. Vincent DePaul Society at Resurrection. They do not publicize food distributions, etc. , that they do. Chairman LeBlanc read into the record letters from Don and Evelyn Ayers-Marsh, 1531 Jerome Street, "We are not opposed to the Church building or renovating on their property, but we feel the present plan, as well as the Church' s current operation of rental houses , poses severe problems . " The second one is from David Berridge, Transportation Engineer, City of Lansing, "To the degree that on-site parking is reduced by the. proposed development, the dependence on street parking is increased during demand periods which exceed parking supplied within the complex. There will be a greater and more frequent use of on-street parking spaces if the new facility generates higher peaks . Should the proposed facility generate new demands by expanding services and activities, and these new demands exceed the on-site parking availability, then there will be a corresponding increase in the frequency of use of the on-street spaces . " The third one is from Jerome T. Martin and Esther R. Martin of 316 Rumsey Avenue. "We have no objection to the rezoning. " PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 8 The fourth one is from Christopher Costigan, who supports the rezoning of the block. The fifth one is from Arthur C. Radke, 1217 Parkdale, who is a strong advocate of the proposed parish hall . The sixth one is from Diane Dummmer, in support of the church' s efforts to build the parish hall . The seventh one is from David Muylle, 301 Rumsey Avenue, opposed to changing the zoning on this site. The eighth one is from Margaret Costigan, who is in support of the zoning change. Board members have copies of the letters . Referred to the Zoning and Ordinance Committee. Mr. Ruff said, since the issue is complex, people should check if the item is on the August 10 agenda. A short recess was declared. B. Z-10-94 , 306-312 W. Willow, Twill Parking and "F" Commercial Districts to "F" Commercial District, 1500 sq. ft. addition onto Willow Plaza. Mr. Ruff presented the case. The property was zoned that way when the plaza was built surrounded by "J" Parking to ensure adequate parking on-site. The rezoning is requested to accommodate a 1,500 square foot addition onto the Ingham County offices there. The site is at the corner of North Grand River and Willow abutting the Grand River to the north, residential properties to the west and south and commercial properties to the east. The surrounding "J" Parking prevents small improvements to the building. With parking controls at present, they are requesting the entire "J" Parking District be eliminated. Parking requirements would basically keep all the parking here in balance. BRUCE MICHAEL, ARCHITECT, FAIRFAX ARCHITECTS . Architects for the proposed addition acting as the owners ' agent tonight. We are making a minor addition for the Health Department to allow them to make an expansion. It creates a long-term relationship with the Health Department at this location. We will lose six existing spaces on the side of the building where the addition will be located. We have done some studies and generated a memo to Mr. Ruff on the parking, regarding net usable area, parking being provided, etc. , and how additional parking can be available in the rear just by striping the lot if additional parking is needed in the future. But at present there is no shortage of parking, except on the day before Thanksgiving, when Tom' s Shop-Rite is packed. Here we have an office tenant in a retail center with PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 9 different kinds of parking interactions occurring--Health Department clients come at different times of day from market or laundry customers . Construction will be similar to the existing building. Mr. Zumbrink intends to continue investing in and maintaining the property. Chairman LeBlanc asked if there are plans to close the curb cut. along Grand River; answer no. Mr. Ruff said it is the main service entrance where trucks enter for loading behind the building. Chairman LeBlanc said cars exiting here can cause a potentially hazardous situation. Mr. Fountain asked Mr. Ruff if parking would be adequate with the new addition. Mr. Ruff said the parking spaces in the rear are not striped and not generally counted. There is enough space along the northern boundary to stripe for parking and to leave room for deliveries if it is necessary. The addition is minor in comparison with the overall size of the building, so it won't substantially increase the level of activity, but parking can be organized and striped. Most parking is in front of the building, but employees could park in back. Mr. Fountain asked if the building is in the floodplain; Mr. Ruff said the northeast portion may be in the floodplain. The remainder is much higher and is out of the floodplain. It would not represent a substantial improvement to the size of the building, so there would be no conflict with the flood ordinance. Mr. Goolsby said there is always plenty of available parking. Mr. Michael said the parking spaces are ten feet wide; the ordinance allows nine-foot spaces . We could eke out another ten or twelve spaces in front just by restriping. DEBBIE BRINSON, ADOLESCENT HEALTH DIRECTOR, INGHAM COUNTY HEALTH DEPARTMENT. We are very excited about the opportunity to add on 1,500 sq. ft. to the facility. The Health Department has been at this site for the last ten years; the Board of Commissioners has authorized a resolution. We have been working on the issue of space for the last two years . The Commissioners will make a 15-year lease commitment, but if we can't get the additional space, we will look at moving out of the facility, which would be a major loss to the north side. The shopping center provides a unique opportunity, with a laundromat, a grocery, pharmacy, and health-care center as well as a teen center. PAUL M. SCOTT, 412 W. KILBORN. Vice-President of the Old Forest Neighborhood Association, speaking in favor of the rezoning. This is a very important social service to the PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 10 neighborhood, and to surrounding neighborhoods . The development is in character with the center. I would ask that the staff and petitioner work together to soften the edges with some screening and buffering. Referred to the Zoning and Ordinance Committee. III . COMMENTS FROM THE AUDIENCE TOM KOSTOSKEY, here regarding the Edgewood Townhomes site plan. Mr. Thelen said the case would not be addressed this evening. We hoped we could act on PRD-1-94; however, we have not yet received requested information, so the committee members unanimously decided to wait. We will deal with it at our next Zoning and Ordinance Committee meeting. Mr. Ruff said a report from the Transportation Engineer regarding the access to the site has not been received; in addition, comments from the School District have not been received regarding bus service through the property. The Transportation Engineer is trying to deal with ingress and egress through the boulevard. Mr. Kostoskey said the financing is in place and is awaiting approval of the City; it is contingent on the City' s approval . We are eager to get going. Mr. Ruff said one concern is that there is no more public input; it goes to Council for review and action only, so the Planning Board wants to make sure that all the necessary components are in a place so development can take place in a good, reasonable fashion. The Board anticipates action at the second meeting of this month. IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval : July 19, 1994 Mr. Fountain made a motion, seconded by Mr. Goolsby, to approve the minutes of July 19 , 1994 . PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 11 PLANNING BOARD ACTION on the motion, was as follows : Fountain Yea Goolsby Yea Horne Yea Marshall Yea Thelen Yea LeBlanc Yea On a roll call vote, there were: Yeas : 6; Nays : 0; Abstentions : 2 (Mr. Forrest and Mr. Ruge were not present so did not vote) ; carried unanimously; minutes of the meeting of July 19 , 1994 were: APPROVED. B. Committee Reports : 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Next meeting Wednesday, August 10, 1994, at 2 : 30 p.m. , Planning Division Conference Room. 2 . Urban Development Committee, Mr. Goolsby, Chair. a. Next meeting Tuesday, August 9, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex. Mr. Goolsby said the East Michigan Avenue Revitalization Study Report would be considered; members should forward comments for incorporation into the report. Also, could Act-49-92, Kaplan Street, be removed from the UDC Pending Items . Chairman LeBlanc will be away in August; Mrs . Horne agreed to attend in her place. 3 . Executive Committee - Did not meet. C. Report from Planning Manager - None. D. Pending Items : Future action required. 1 . Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) 2 . Urban Development Committee: a. East Michigan Avenue Land Use Policy VI . NEW BUSINESS - None. VII . COMMUNICATIONS VIII. COMMENTS FROM THE CHAIRMAN PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 12 Chairman LeBlanc received an agenda of the Michigan Society of Planning Officials conference. If you are interested in attending, so indicate. Chairman LeBlanc also said the Michigan Planner mentions that a documents library has been established. We should send in our Goals and Objectives, Michigan Avenue Revitalization Study Committee Report, Boys Training School Study, Seven Block Area Development Plan, Willow-Pine Plan, et cetera. If we submit ten documents in a year, we can borrow anything free. IX. BOARD MEMBER COMMENTS X. ADJOURNMENT - was at 9 : 50 p.m. Respectfully Submitted Eleanor K. Love, Secretary Lansing Planning Board c:\wp\data\p1anbd\mn080394 Regular Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall WEDNESDAY, AUGUST 3, 1994 AGENDA I. OPENING SESSION A. Roll Call B. Excused Absences C. Introductions D. Approval of Agenda II. HEARINGS A. Z-9-94, 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall B. Z-10-94, 306-312 W. Willow, "J" Parking and "F" Commercial Districts to "F" Commercial District, 1500 sq. ft. addition onto Willow Plaza III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: July 19, 1994 B . Committee Reports: 1. Zoning and Ordinance Committee: a. Next meeting Wednesday, August 13, 1994, at 2:30 p.m. , Planning Division Conference Room 2. Urban Development Committee: a. Next meeting Tuesday, August 12, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3. Executive Committee: C. Report from Planning Manager: DRAFT DRAFT TO CLERK 081294 APPROVED TO CLERK Minutes of the Regular Meeting LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall 124 West Michigan Avenue WEDNESDAY, AUGUST 3, 1994 I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 37 p.m. A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Marshall, Ruge, Thelen. Eight present; none absent. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absence - None. C . Introductions . James Ruff, Zoning Administrator, introduced staff: Doris. M. Witherspoon, Senior Planner, and Louise H. Christian, Planning Board Secretary. D. Approval of Agenda. The agenda was approved as printed. II . HEARINGS : A. Z-9-94 , 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall . Ms . Witherspoon presented the petition by Church of the Resurrection, to rezone Blocks 2 & 4 bounded by Jerome on the north, Rumsey on the east, Custer on the west, and Michigan Avenue on the South, from "C" Residential, "DM- 3" Residential and "F-1" Commercial Districts to "DM-3" Residential District, remove three houses and a cafeteria building and construct a new parish hall . Chairman LeBlanc asked if there was a site plan; Mr. Ruff said removal of the cafeteria building would increase the parking area. FR. WILLIAM J. KOENIGSKNECHT, 1531 E. MICHIGAN, PASTOR, CHURCH OF THE RESURRECTION since June of 1986 . I was immediately advised of the need of a new parish hall for social functions , church dinners, wedding and anniversary celebrations, bazaars , and school functions . The gymnasium or the rectory basement which are used at present are inadequate, inconvenient, and not handicap accessible. After a delay of nine years, we did a feasibility study and hired an architect for a single- PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 2 story brick building of about 13,000 square feet and a capacity of 400 people, to be located on the site of the three existing houses . Resurrection Church, which was started in 1922 and has 1,066 registered families, is a substantial part of the neighborhood; we must have a new hall to flourish as a parish. We ask your cooperation. ARTHUR C. RADKE, 1217 PARKDALE. Parishioners for over 51 years . I also assist the pastor in matters of finance and administration; I am an advocate of the new parish hall . I was in charge of the feasibility study in 1983; the need for the hall has grown. The project delay has had a negative effect on the parish' s well-being. The Finance Council in 1992 decided to proceed with the project, which will benefit the church, school and entire east side. We ask your help. MARGARET COSTIGAN, 2111 GROESBECK. President of the Altar Society, the major women' s group at Resurrection. We know the limitations imposed by the lack of a hall . We do many social and service events for which we need a facility. Currently we share the gymnasium with school and athletic groups . The kitchen is inadequate, small and ill-equipped; wiring is insufficient. Scheduling is another problem since we share the gym with the school . The gym really belongs to the school for athletics . We ask you consider the rezoning. RIC ANSELMO, 1024 N. MAGNOLIA, ARCHITECT. Member of Resurrection Church for 36 years . I am here for a dual purpose, first as a parish member, and second representing the design part of the project. The church is one of the most stable in Lansing; the neighborhood has many long-time residents--forty and fifty years . Resurrection is one of the larger parishes in Lansing. Placement of the project within the site is a problem. We own the entire block, including the three houses , which are in poor shape. The pastor' s house is located on the corner of Rumsey and Michigan. The hall would be best placed on the north east corner of Jerome and Rumsey. Access would be from Rumsey or from Custer, with no access from Jerome. Mr. Thelen asked the height of the new structure in relation to the church and nearby houses and about landscape screening and buffering. Mr. Anselmo said it will be a one-story building with a residential appearance that will blend in with the existing neighborhood. A buffer zone from Jerome will provide a 20-foot setback, which means 35 feet from the curb. We PLANNING BOARD MINUTES AUGUST 3 , 1994 - PAGE 3 will landscape a four-foot-high berm on Jerome. Windows will be insulated for a minimum amount of noise. Mr. Thelen said because the entire site will be in one zoning district, the landscape plan should include the entire site. Mr. Anselmo said access will be provided from Custer and from Rumsey, but not from Jerome. The western border of the parking lot does not have room for any landscaping. Mr. Thelen asked about the old convent, who uses it and what percentage; Mr. Anselmo said some Catholic Church- associated organizations needing office space are occupying a couple floors . Mr. Radke said the building has four levels, including the basement, the first three levels are being used; however, the top level is vacant. Long-range, if the school enrollment increases, the building could be used by the school . Mr. Thelen asked about the church ' s relocation plan for the tenants in the houses . Mr. Radke said they would be concerned about the residents ; the house at 1526 Jerome is not occupied at present. We will help in whatever way we can. We intend to advertise for relocation of the houses to other sites to the extent of the cost of razing. Mr. Thelen said there are 108 parking spaces; the Code- required number is 169; that leaves 51 parking spaces short. The anticipated use will be greater. With 13,000 square feet, that could mean 1, 100 people possible on- site; what is your strategy regarding parking? Mr. Anselmo said the parking lot and on-street parking spaces meets parking needs . We made a survey of parking spaces within 300 feet of the project, and submitted it to Mr. Ruff; there is more than enough public parking on-street. Mr. Thelen said one criterion for approving parking variances is hardship. Mr. Anselmo said hardship is hard to define. Prior to the 19301s, parking was not provided at all . We also made a canvas of parish members who do not drive at all; many people walk to church. Parking will be done within a 300-foot radius of the site. Mr. Thelen asked Mr. Radke about complaints during events concerning noise, public intoxication and public urination. If the facility is moved closer to the residential neighborhood, will you implement new policies or guidelines? Mr. Radke said things have happened during the annual Ox Roast Festival; steps have been taken to address the problem of misbehavior. When we move to the new facility, the situation will be relieved PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 4 somewhat. The building will be more sound-proof . We don't want to offend the neighbors . We are concerned; we try to have security. Mr. Anselmo said the new building will have dining, multi-use, and toilet facilities . For events we would expect about 400 people. Theoretically, you could house over 1, 000 people; that is how the Fire Marshal measures exit requirements . It is not planned to house 1, 000 people. Mr. Fountain suggested preparing a ledger sheet showing how the property is used, the number of parking spaces at present and the number left if the new addition is constructed, student enrollment, numbers and grade levels; church seating capacity with an accompanying site plan; effects of rezoning on the office uses, and a second sheet listing proposed uses with the new building addition. That would help us evaluate the proposal . Mr. Anselmo said the data has been provided to the Planning Office. DOLORES WOOD, 1521 JEROME STREET. I have lived across the street from the proposed parish hall location for over 40 years; member of the Eastside Neighborhood Organization for about 15 years . This idea threatens the quality of life of the neighborhood. This building is big; it uses more land space than the church itself. I am chairman of the Land Use Conflict Committee of ENO; the committee recommended not to support the rezoning; however, the organization passed a resolution of support. The location of the hall at this location will damage the neighborhood. This is a fragile neighborhood, three blocks deep; the hall would reduce the neighborhood to two blocks deep. May I remind you of one strategy suggested by the 1990 Comprehensive Northeast Master Plan, p. - 82 : "Strategies designed to preserve or make best use of the assets, protect the integrity of established neighborhoods , and prohibit attempts to add or extend nonresidential use of land into established neighborhoods . " Please do not approve this . WAYNE WOOD, 1521 JEROME, there since 1953 . Resurrection Church as a not-for-profit institution provides various Christian services, feeding the hungry, clothing the poor, operating a private school . The commercial operations include a bingo enterprise, residential rentals and an office-rental building. If the commercial boundary is moved north to Jerome Street, the church will raze four housing units, remove a grass playground and construct a 13,500 sq. ft. meeting hall . The building will be rented for social events ; it could also be used for expanded bingo. These celebrations in the past have PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 5 meant late-night noise and excessive alcohol consumption. If the commercial zone is moved north, then noise, etc. will be one-half block closer to our house and cause deterioration of the quality of life in our block. The purpose of a zoning law is for protection of neighborhoods from commercial encroachment. Please enforce the zoning law and deny this precedent-setting threat. JOYCE TEDDER, 815 JEROME. I have attended meetings at the Foster Street School, and I was upset at the opposition of residents to the building of the facility. I was concerned about complaints regarding drunks . No alcoholic beverages should be served on the premises . The Planning Board should take great care to see that the residents ' rights are protected. I am also concerned about the loss of housing. Please work with some agency to move the houses and be sensitive to residents ' housing needs . LOUIS TALLARICO, 1904 N. HAYFORD. Member of Resurrection Church for 45 years . I was chairman of the casino for the last five years . The first night we moved back there, we did have a problem; someone did urinate on the lawn. Since that night, I have patrolled around Jerome Street looking for these people; I have not seen them. It has been exaggerated. It would be good to remove the houses and build something good for the neighborhood. JUNE MARTIN, 1029 KIMBERLY #8 . Member of Resurrection Church all my life . I wanted to address noise and parking. Three churches are located within a block of me, and parking may be a problem when services are held. Sometimes it is noisy, because of youth trips , but you put up with it. I lived a block from the Marshall Street Armory, with wedding receptions and coming-out parties , with alcohol and noise and bands and singing. When you move into a neighborhood, you know you are going to have to put up with the inconveniences . RITA WALD, 1747 NORTH HAYFORD. Member of Resurrection Parish for 26 years . I have been active in church social activities, most recently setting up receptions and/or dinners for various church activities . It has been difficult to set up social activities in a gymnasium atmosphere; the facilities are inadequate. The ENO has approved building the parish hall . I ask you to approve the proposed parish hall . MAXINE MURDOCK, 411 N. CLEMENS . The neighborhood belongs to the people who live there. The viability of the PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 6 neighborhood goes down drastically with the presence of rental houses . In the 2000 block of Jerome Street, where my father lives and where I spend much of my time as his care-giver, and on North Clemens, many of the rental properties have become home-owner occupied. This has raised property values . The 1500 Block of Jerome Street will continue to deteriorate with the rental houses across the street. A nice building, in place of rental homes, will be a great asset, and will improve the north side of the street. We need the hall . VALERIE WOZNEY, 1517 JEROME. I am a single home-owner. This issue has gotten way out of hand. I am a single person, and the thought of alcohol being served scares me. I don't want to move out of the neighborhood. Parking is a big issue; trash is a big issue. People litter. Support for the building is coming from farther away. My bedroom window looks out on Resurrection Church. More attention should be given to people on the remaining three sides . DELIA THRASHER, 1530 VINE STREET. I have been a tenant as well as a home-owner. This was a divisive issue for ENO, and by no means a unanimous vote. I am concerned about traffic, size of the building, finances , and long- term impact on the neighborhood. Please consider this proposal very seriously and the infringements on zoning requirements, in order to protect the neighborhood. DON AYERS-MARSH, 1531 JEROME. We would be on the corner directly across from the proposed structure. You are in receipt of a letter from Don and Evelyn Ayers-Marsh which addresses our concerns . The Church owns the decaying rental properties across from us; they have not taken care of them. Houses deteriorate from lack of maintenance and attention. We maintain our house and landscaping. We have found the Church obstinate in making changes to their properties, tenants and Ox Roast until problems are brought to their attention. We received no notification about the Ox Roast--it was just there. The tent went up, and the noise, crowds and drunkenness . Alcohol consumption is not appropriate in a neighborhood. Public urination and drunk driving is inevitable. Our property values are rising, because owners are taking care of the houses . The inadequacy of the present facility for handicappers, food, and other things is not an argument for the size and location of the proposed structure. I have seen no community benefit and outreach by the Church in the immediate neighborhood since I have lived there. PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 7 CINDI CURRIE, 2500 TULANE DRIVE. I ask the Board to support the request to change the zoning, and to look at the houses to be razed. They are an eyesore. I don' t believe it is the Church' s responsibility to fix up these homes, to be a landlord, to establish rentals for low- income people. The Church is trying to look ahead to positive ways to meet current needs and also encourage the Church community to grow. TIM MADDEN, 1530 VINE STREET. My wife and I are renters; we moved into the neighborhood. We moved there because it is a residential-looking, homey, family-oriented neighborhood. On my way home, I don' t want to see a red brick building blocking the view of Don Ayres-Marsh' s house and his landscaping; I would rather see deteriorated houses that could be renovated rather than a large structure. Once the houses are gone, they are not going to come back. The hall has been called beautiful, but we have yet to see a model of it. JANE MARTIN, 1423 ROXBURGH, EAST LANSING. I lived on Jerome at one time; member Resurrection since 1960 . I was in charge of the pictorial directory we did four years ago. It was difficult to take the pictures of senior citizens even for those who could walk, because every nook and cranny was being used by something. I take issue about out-reach. I am a long-time supporter of the St. Vincent DePaul Society at Resurrection. They do not publicize food distributions, etc. , that they do. Chairman LeBlanc read into the record letters from Don and Evelyn Ayers-Marsh, 1531 Jerome Street, "We are not opposed to the Church building or renovating on their property, but we feel the present plan, as well as the Church' s current operation of rental houses, poses severe problems . " The second one is from David Berridge, Transportation Engineer, City of Lansing, "To the degree that on-site parking is reduced by the proposed development, the dependence on street parking is increased during demand periods which exceed parking supplied within the complex. There will be a greater and more frequent use of on-street parking spaces if the new facility generates higher peaks . Should the proposed facility generate new demands by expanding services and activities, and these new demands exceed the on-site parking availability, then there will be a corresponding increase in the frequency of use of the on-street spaces . " PLANNING BOARD MINUTES AUGUST 3 , 1994 - PAGE 8 The third one is from Jerome T. Martin and Esther R. Martin of 316 Rumsey Avenue. "We have no objection to the rezoning. " The fourth one is from Christopher Costigan, who supports the rezoning of the block. The fifth one is from Arthur C. Radke, 1217 Parkdale, who is a strong advocate of the proposed parish hall . The sixth one is from Diane Dummmer, in support of the church' s efforts to build the parish hall . The seventh one is from David Muylle, 301 Rumsey Avenue, opposed to changing the zoning on this site. The eighth one is from Margaret Costigan, who is in support of the zoning change. Board members have copies of the letters . Referred to the Zoning and Ordinance Committee. Mr. Ruff said, since the issue is complex, people should check if the item is on the August 10 agenda. A short recess was declared. B. Z-10-94 , 306-312 W. Willow, "J" Parking and "F" Commercial Districts to "F" Commercial District, 1500 sq. ft. addition onto Willow Plaza. Mr. Ruff presented the case. The property was zoned that way when the plaza was built surrounded by "J" Parking to ensure adequate parking on-site. The rezoning is requested to accommodate a 1,500 square foot addition onto the Ingham County offices there. The site is at the corner of North Grand River and Willow abutting the Grand River to the north, residential properties to the west and south and commercial properties to the east. The surrounding "J" Parking prevents small improvements to the building. With parking controls at present, they are requesting the entire "J" Parking District be eliminated. Parking requirements would basically keep all the parking here in balance. BRUCE MICHAEL, ARCHITECT, FAIRFAX ARCHITECTS . Architects for the proposed addition acting as the owners ' agent tonight. We are making a minor addition for the Health Department to allow them to make an expansion. It creates a long-term relationship with the Health Department at this location. We will lose six existing spaces on the side of the building where the addition will be located. We have done some studies and generated a memo to Mr. Ruff on the parking, regarding net usable area, parking being provided, etc . , and how additional parking can be available in the rear just by striping the PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 9 lot if additional parking is needed in the future. But at present there is no shortage of parking, except on the day before Thanksgiving, when Tom' s Shop-Rite is packed. Here we have an office tenant in a retail center with different kinds of parking interactions occurring--Health Department clients come at different times of day from market or laundry customers . Construction will be similar to the existing building. Mr. Zumbrink intends to continue investing in and maintaining the property. Chairman LeBlanc asked if there are plans to close the curb cut along Grand River; answer no. Mr. Ruff said it is the main service entrance where trucks enter for loading behind the building. Chairman LeBlanc said cars exiting here can cause a potentially hazardous situation. Mr. Fountain asked Mr. Ruff if parking would be adequate with the new addition. Mr. Ruff said the parking spaces in the rear are not striped and not generally counted. There is enough space along the northern boundary to stripe for parking and to leave room for deliveries if it is necessary. The addition is minor in comparison with the overall size of the building, so it won' t substantially increase the level of activity, but parking can be organized and striped. Most parking is in front of the building, but employees could park in back. Mr. Fountain asked if the building is in the floodplain; Mr. Ruff said the northeast portion may be in the floodplain. The remainder is much higher and is out of the floodplain. It would not represent a substantial improvement to the size of the building, so there would be no conflict with the flood ordinance. Mr. Goolsby said there is always plenty of available parking. Mr.. Michael said the parking spaces are ten feet wide; the ordinance allows nine-foot spaces . We could eke out another ten or twelve spaces in front just by restriping. DEBBIE BRINSON, ADOLESCENT HEALTH DIRECTOR, INGHAM COUNTY HEALTH DEPARTMENT. We are very excited about the opportunity to add on 1,500 sq. ft. to the facility. The Health Department has been at this site for the last ten years; the Board of Commissioners has authorized a resolution. We have been working on the issue of space for the last two years . The Commissioners will make a 15-year lease commitment, but if we can' t get the additional space, we will look at moving out of the facility, which would be a major loss to the north side. The shopping center provides a unique opportunity, with a laundromat, a grocery, pharmacy, and health-care center as well as a teen center. PLANNING BOARD MINUTES AUGUST 3 , 1994 - PAGE 10 PAUL M. SCOTT, 412 W. KILBORN. Vice-President of the Old Forest Neighborhood Association, speaking in favor of the rezoning. This is a very important social service to the neighborhood, and to surrounding neighborhoods . The development is in character with the center. I would ask that the staff and petitioner work together to soften the edges with some screening and buffering. Referred to the Zoning and Ordinance Committee. III . COMMENTS FROM THE AUDIENCE TOM KOSTOSKEY, here regarding the Edgewood Townhomes site plan. Mr. Thelen said the case would not be addressed this evening. We hoped we could act on PRD-1-94 ; however, we have not yet received requested information, so the committee members unanimously decided to wait. We will deal with it at our next Zoning and Ordinance Committee meeting. Mr. Ruff said a report from the Transportation Engineer regarding the access to the site has not been received; in addition, comments from the School District have not been received regarding bus service through the property. The Transportation Engineer is trying to deal with ingress and egress through the boulevard. Mr. Kostoskey said the financing is in place and is awaiting approval of the City; it is contingent on the City' s approval . We are eager to get going. Mr. Ruff said one concern is that there is no more public input; it goes to Council for review and action only, so the Planning Board wants to make sure that all the necessary components are in a place so development can take place in a good, reasonable fashion. The Board anticipates action at the second meeting of this month. IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval : July 19 , 1994 Mr. Fountain made a motion, seconded by Mr. Goolsby, to approve the minutes of July 19 , 1994 . PLANNING BOARD MINUTES AUGUST 3 , 1994 - PAGE 11 PLANNING BOARD ACTION on the motion, was as follows : ` Fountain Yea Goolsby Yea Horne Yea Marshall Yea Thelen Yea LeBlanc Yea On a roll call vote, there were: Yeas : 6; Nays : 0; Abstentions : 2 (Mr. Forrest and Mr;. Ruge were not present so did not vote) ; carried unanimously; minutes of the meeting of July 19 , 1994 were: APPROVED. B. Committee Reports : 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Next meeting Wednesday, August 10, 1994 , at 2 : 30 p.m. , Planning Division Conference Room. 2 . Urban Development Committee, Mr. Goolsby, Chair. a. Next meeting Tuesday, August 9 , 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex. Mr. Goolsby said the East Michigan Avenue Revitalization Study Report would be considered; members should forward comments for incorporation into the report. Also, could Act-49-92, Kaplan Street, be removed from the UDC Pending Items . Chairman LeBlanc will be away in August; Mrs . Horne agreed to attend in her place. 3 . Executive Committee - Did not meet. C. Report from Planning Manager - None. D. Pending Items : Future action required. 1 . Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) 2 . Urban Development Committee: a. East Michigan Avenue Land Use Policy VI . NEW BUSINESS - None. VII . COMMUNICATIONS VIII. COMMENTS FROM THE CHAIRMAN PLANNING BOARD MINUTES AUGUST 3, 1994 - PAGE 12 Chairman LeBlanc received an agenda of the Michigan Society of Planning Officials conference. If you are interested in attending, so indicate. Chairman LeBlanc also said the Michigan Planner mentions that a documents library has been established. We should send in our Goals and Objectives , Michigan Avenue Revitalization Study Committee Report, Boys Training School Study, Seven Block Area Development Plan, Willow-Pine Plan, et cetera. If we submit ten documents in a year, we can borrow anything free. IX. BOARD MEMBER COMMENTS X. ADJOURNMENT - was at 9 : 50 p.m. Respectfully Submitted Eleanor K. Love, Secretary Lansing Planning Board c:\wp\data\p1anbd\mn080394 APPROVED 080304 TO CLERK 082994 Minutes of the Regular Meeting LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall 124 West Michigan Avenue TUESDAY, JULY 19 , 1994 08--51 -94AO9 : 0� RCVD I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 33 p.m. A. Roll Call . Present: Fountain, Goolsby, Horne, LeBlanc, Marshall, Thelen. Excused Absences : Mr. Forrest, who was away on vacation, previously phoned a request for an excused absence. Absent: Ruge. Ex officio Councilmembers Jones and Lilly - not in attendance. Mr. Goolsby made a motion, seconded by Mr. Fountain, to excuse Mr. Ruge on account of illness; voice vote; Yeas : 6; Nays : 0; unanimous; carried; Mr. Ruge was excused. B. Introductions . Eleanor K. Love, Planning Manager, introduced staff present: Louise H. Christian, Planning Board Secretary. C. Approval of Agenda. The agenda was approved as printed, with one correction noted: Item V. A. . . . .July -- 6 , 1994 . II . HEARINGS - None. III . COMMENTS FROM THE AUDIENCE (5 minutes each) - None. IV. RECESS Mr. Thelen, Chair, Zoning and Ordinance Committee, made a motion, seconded by Mrs . Horne, for a ten-minute recess in order to hold a Zoning and Ordinance Committee meeting; voice vote; Yeas : 6 ; Nays : 0; carried; unanimous . The Planning Board went into recess . The Zoning and Ordinance Committee adjourned at 7 : 55 p.m. The Planning Board reconvened. V. BUaINESS SESSION A. Minutes for Approval : June 21, 1994 ; July -7 6 , 1994 Mr. Thelen made a motion, seconded by Mr. Fountain, to approve the minutes of June 21, 1994 . PLANNING BOARD MINUTES JULY 19 , 1994 - PAGE 2 PLANNING BOARD ACTION on the motion was as follows : Fountain Yea Goolsby Yea Horne Yea LeBlanc Yea Marshall Yea Thelen Yea On a roll call vote, there were: Yeas : 6 ; Nays : 0; carried unanimously; minutes of the meeting of June 21, 1994 were: APPROVED. Mr. Fountain made a motion, seconded by Mr. Thelen, to approve the minutes of July 6 , 1994 . A correction was noted to the agenda. The July minutes for approval date should read July 6 , rather than July 7 , 1994 . A correction was noted on P. 10, L. 7 . 83 " . . . South Central BAPTIST Church . . . " PLANNING BOARD ACTION on the motion was as follows : Goolsby Yea Horne Yea LeBlanc Yea Marshall Yea Thelen Yea Fountain Yea On a roll call vote, there were: Yeas : 6 ; Nays : 0; carried unanimously; minutes of the meeting of July 6 , 1994 were: APPROVED. B. Committee Reports 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. PRD-1-94 , Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue, Planned Residential Development - Tabled in Committee pending additional information. b. P-2-94 Lancen Village South No. 6 Subdivision, Tentative Preliminary Plat Approval This is a request by Thomas D. Mulder, representing the property owner, Geert D. Mulder and Sons, to plat a residential subdivision along the east side of Ellendale Drive in the southeast portion of the City. The proposed plat contains 1 . 251 acres, for a total of seven (7 ) lots, to be developed as single family homes . PLANNING BOARD MINUTES JULY 19 , 1994 - PAGE 3 A motion was made and seconded in committee to approve with P-2-94, Lancen Village South No. 6 Subdivision, with conditions; Yeas : 4; Nays : 0; carried; approved unanimously. The conditions are as follows : 1 . That the final plat be developed with all public improvements as required by the Lansing Subdivision Regulations and the Michigan State Plat Act. 2 . That all lots be graded so surface water will drain therefrom so as not to adversely affect adjacent properties . 3 . That the developer utilize an underground electrical distribution system as specified in Section 1238 . 08 of the Lansing Subdivision Regulations . 4 . That the necessary easement be provided for the installation of utilities . 5 . Compliance with requirements of all responding agencies . 6 . That this tentative approval of the preliminary plat is effective for a period of twelve ( 12) months . The Committee requested that the Transportation Engineer look into the traffic problem (speed and the curve on Ellendale) in this area. Mr. Thelen made a motion, seconded by Mrs . Horne, to approve P-2- 94 , Lancen Village South No. 6 Subdivision, based on the six conditions listed in the staff report, a copy of which is attached hereto and made a part thereof . PLANNING BOARD ACTION on the motion was as follows : Marshall Yea Thelen Yea Fountain Yea Goolsby Yea Horne Yea LeBlanc Yea On a roll call vote, there were: Yeas : 6 ; Nays : 0; carried unanimously; P-2-94 , Lancen Village South No. 6 Subdivision, Tentative Preliminary Plat Approval was APPROVED. PLANNING BOARD MINUTES JULY 19 , 1994 - PAGE 4 C. NCU-2-93, 812 Eureka, Class A Nonconforming Status Mr. Thelen endorsed the Finding of Fact, stating what the Committee felt were reasons for the action that it has taken in regard to this . Mr. Thelen reported out the action that the Committee has taken. The Committee voted 4-0 to recommend that the Class A request be denied. Mr. Thelen made a motion, seconded by Mr. Fountain, that NCU-2-93 , Class A Nonconforming Status, be denied, taking into consideration the action of the Committee and based on the Finding of Fact, a copy of which is attached hereto and made a part thereof . PLANNING BOARD ACTION on the motion was as follows : Thelen Yea Fountain Yea Goolsby Yea Horne Yea Horne Yea LeBlanc Yea On a roll call vote, there were: Yeas : 6; Nays : 0; carried unanimously; NCU-2-93, Class A Nonconforming Status was DENIED. d. Next meeting Wednesday, August 10, 1994, at 2 : 30 p.m. , Planning Division Conference Room 2 . Urban Development Committee, Mr. Goolsby, Chair. a. Act-6-94 Depot Street and Alley Vacation This is an Act 285 review to sell the remainder of City-owned Depot Street and to vacate an adjacent alley. These properties are relics of previous development patterns for the area along Michigan Avenue between Cedar Street and the Grand River. The property is located on the north side of East Michigan Avenue near the corner with Cedar Street. The character of Depot Street and the alley have been changed by inadvertent development in connection with the Lansing Center. The east stairwell and exit to the Lansing Center has been built over a portion of Depot Street, and a retaining wall has been constructed over the northernmost portion of the alley. Mr. Goolsby made a motion, seconded by Mr. Thelen, that Act-6-94 be approved and that Depot Street be sold to the Economic Development PLANNING BOARD MINUTES JULY 19 , 1994 - PAGE 5 Corporation for $1 and that the alley be deeded to them, based on the staff report, a copy of which is attached hereto and made a part thereof. PLANNING BOARD ACTION on the motion was as follows : Fountain Yea Goolsby Yea Horne Yea Marshall Yea Thelen Yea LeBlanc Yea On a roll call vote, there were: Yeas : 6; Nays : 0; carried unanimously; Act-6-94 , Depot Street and Alley, Sale of City-owned Depot Street, and vacation of adjacent alley was APPROVED. b. E. Michigan Revitalization Plan - Not an action item--will be considered at the August meeting. Mr. Goolsby said that ISTEA and MDOT will finance at least part of this project through ISTEA moneys . This is a bus line, and that is one criterion in terms of transportation. Ms . Love said also one part of it is historical in nature. Those costs will fall within the grant we hope to receive. We will take a look at it over the next month and have the item on for recommendation the second meeting in August. Mr. Thelen said ISTEA, the Intermodal Surface Transportation Efficiency Act, provides for nonmotorized transportation and nontraditional means of transportation. Mr. Goolsby said that the bumpouts on Michigan Avenue may be affected when the street is improved. Mr. Thelen said when the bumpouts were replaced as part of Combined Sewer Separation street work, they do not extend out as far as formerly. C. Street Lighting Proposal by BWL Mr. Goolsby said BWL was looking at the bottom line with its original recommendation. The committee believes we should recommend historic lighting for the Washington Mall area, although Lansing Community College has some hesitation. Ms . Love said she had not talked to Bruce Newman and so has nothing to report. PLANNING BOARD MINUTES JULY 19 , 1994 - PAGE 6 Mr. Goolsby said, absent their report, the Committee felt the lighting should go from Shiawassee down. The Committee also considered the finances . Because it will be more expensive, the City Council should look into a city-wide special assessment district, or decide if it should be more narrow in scope. With approximately 88, 000 meters in Lansing, the required $176, 000 would cost about $2 per meter per year. The Planning Board, not having received any communication from Lansing Community College, was going to recommend the historic lights from Shiawassee south to the Grand Trunk Railroad tracks . Mr. Goolsby further indicated that the Board would respect the wishes of Lansing Community College as to the type of lights which they would desire on their campus . Mrs . Love indicated she would be in contact with Lansing Community College to determine the type of lighting LCC desired, and that LCC ' s request would be incorporated into the overall recommendation to the Board of Water and Light. Mr. Goolsby made a motion, seconded by Mr. Thelen, to recommend to the Board of Water and Light that the historic lights be installed in the areas along East Michigan and Washington Avenue, as designated on the attached map: Washington from Shiawassee to the Grand "Trunk Railroad, and on Michigan from Larch to Pennsylvania. Mr. Goolsby further indicated that the increased cost of the historic lights could be paid for by a special assessment which would include the difference in cost to install the historic lights instead of the cobra head lights , and the annual difference in the cost of operation. Mr. Thelen offered a friendly amendment to extend the installation of historic lights in keeping with the recommendations of the East Michigan Avenue Revitalization Study Committee. The friendly amendment was accepted. PLANNING BOARD ACTION on the motion was as follows : On a voice vote, there were: Yeas : 6; Nays : 0; carried unanimously; the recommendation to the Board of Water and Light to install historic lights along East Michigan and Washington was : APPROVED. d. Section 108 Loan Application. The Department of Housing and Urban Development required a public hearing. PLANNING BOARD MINUTES JULY 19 , 1994 - PAGE 7 Mr. Goolsby said the Committee recommends approval of the Section 108 Loan Guarantee Application to HUD. Mr. Goolsby made a motion, seconded by Mrs . Horne, to recommend approval and submission to HUD of the Section 108 Loan Application. Mr. Fountain asked the status of the church and the triangle. Ms . Love said we have put a down payment on it. The reverter clause has been removed. It should go to the State Administrative Board in August. Then we are free to complete the purchase of the triangle property. We are negotiating to trade them the property the Church of Greater Joy stands on. We will trade them the land. The price of that land will reduce the price we pay for the Triangle. Mr. Thelen asked Mr. Goolsby about area residents ' concerns about their ability to repurchase houses in the Seven Block Area. Mr. Goolsby said the situation is difficult, but it is being investigated. It concerns the rights of renters, and the rights of owners, and the different kinds of relocation help they receive. PLANNING BOARD ACTION on the motion was as follows : Fountain Yea Goolsby Yea Horne Yea Marshall Yea Thelen Yea LeBlanc Yea On a roll call vote, there were: Yeas : 6 ; Nays : 0; carried unanimously; the Section 108 Loan Application was : APPROVED. e. Next meeting Tuesday, August 9, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex. 3 . Executive Committee: Did not meet. C. Report from Planning Manager: Ms . Love reported that a Seven Block CDC meeting is , scheduled for Wednesday, July 20, 1994 . The answer for Mr. Benson may be that he may have to purchase another house in the Seven Block area, fix it up, and when the cul- de-sac is available, sell it as a rehabbed house and buy the second (new) home . The City could not finance the second house, but he probably would have enough equity in the first house to swing the deal . We could help work out the details . If he rents now, he may lose something, going from owner to renter. He loses equity that he would have building at the time . He probably would be better off financially to find a house in the Seven Block area that is up PLANNING BOARD MINUTES JULY 19 , 1994 - PAGE 8 for rehab, buy and rehab it under the HOME program, and then sell it and purchase a new home in the Seven Block area. We have been working on the triangle. The last two things we have to negotiate are ( 1) a retention pond--its existence and its continued care and maintenance, and (2) the trade of the two church properties . Mr. Goolsby asked why MDOT wants the Church of Greater Joy property. Ms . Love said they want to use it for green space and to create an entrance to King Boulevard. MDOT is skeptical of Union Missionary Baptist Church' s ability to maintain a water feature. If you do not keep them up, they get to be a problem. The church is investigating what their maintenance may entail . Otherwise, it may be a green space with underground retention, a holding tank in concert with on-site drainage. So, the last two items are the detention basin and the two pieces of property. We have been moving ahead with offers to purchase properties on St. Joe, and we are working with the History Division on properties located on the north side of Kalamazoo, and on both sides of Washtenaw. We have hired a relocation specialist. We are working with the property owner on Allegan, Dr. Charles Wrigley. We will be sending a letter to homeowners in the area, telling them about HOME funds . We hcive created lists for Seven Block. We are trying to accommodate rehab projects into the existing CD schedule. The Transportation Terminal downtown is moving ahead. A Sparrow design meeting is being held tomorrow morning, to look at alternates for bridge design. We anticipate doing a strategic plan for downtown, and beginning to look at North Lansing. We have our new planner 30, Steve Hayward. I am meeting with Personnel on hiring procedures for the Planner 39 . Mr. Thelen asked about the process for a Downtown Master Plan, and about interim and ultimate moves for the Planning and Neighborhood Development Department. Ms . Love said we are close to a deal with Granger. They would purchase the annex and do the renovations on the North Capitol ramp. There are heating-ventilating and structural problems with the building. Other departments would be moving to the ramp; also, there is an internal shuffle in City Hall . There are other possibilities for moves, but they are iffy. Regarding the Downtown Master Plan, we have a preliminary outline of the plan, and data requirements . We started looking at it in response to two things : the downtown parking situation, and second- floor living quarters . The Mayor asked for the Plan by August 5, PLANNING BOARD MINUTES JULY 19 , 1994 - PAGE 9 but that was not possible. The boundaries have not even been designated. D. Pending Items : Future action required 1 . Zoning and Ordinance Committee: a. NCU-2-93 , 812 Eureka Street, Class A status b. Z-23-90, 2200 Olds Avenue (Committee Held) C. Z-3-91, 4700 Block Aurelius Road (Committee Held) d. PRD-1-94, Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue, Planned Residential Development - Tabled in Committee pending additional information 2 . Urban Development Committee: a. East Michigan Avenue Land Use Policy b. ACT-49-92, Kaplan Street VI . NEW BUSINESS - None. VII . COMMUNICATIONS - None. viiio COMMENTS FROM CHAIRPERSON - None. IX. BOARD MEMBER COMMENTS Mr. Fountain asked if BWL received a copy of what was passed out tonight? Ms . Love said she would make sure Brian Cooper gets a copy. X. ADJOURNMENT - was at 9 : 10 p.m. Respectfully submitted Eleanor K. Love Lansing Planning Board Attachments c:\wp\data\p1anbd\mn071994 0 AYE - " ':�a .-') 0 rl Ej kin, d '� 2 fj L -4 1 LJ 1, - -7 -0 . R . .-i I's ' 'I* - Fi —j LHJ L`*L--L115u251 BRADLEYSoo Lrv� :VkCMESTNUT ST..N.=. N. CA [400 coo HE UT ac ST.. S z A L WALNUT ST.. N. WALNFT7,;sT,;,:N S 1-M 400 ��o DAYIS AYE WALNUT ST S s 3�0dj L I Pic P:0:8:1 Mt— lchD ollI DD-L-;-= L LAEF -0 M SEYMOUR AV 9' SEYMOUR E TOWNSEND ST— S. TOOD AVE rn a 7-7-0 7-.0 U2 2.oj L L-i Li I IF V 12:c-�j I C2 C, c" PAR S..r" lCity Hal CAPITOL N cn vc.T n- C AVE..LPOOT m 100 TOIL ���Q\" COLEMAN AV *3, RED AVE: f t,VTOL.. fo A o-. 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JAUREILIUS R ........... 2 117 0 0 A FXTL'1A AVE 220CI • Tj S-HAYFORO AYE-, Q X —_300 = FOS' P-2-94 Lancen Village South No. 6 Subdivision GENERAL INFORMATION APPLICANT: Thomas B. Mulder 4433 W'. Saginaw Lansing, MI STATUS OF APPLICANT: Represents the property proprietor, Geert D. Mulder and Sons REQUESTED ACTION: Tentative Preliminary Plat EXISTING LAND USE: Vacant Land Use SURROUNDING LAND USE : N: Single Family Residential S : Single Family Residential E: Single Family Residential W: Single Family Residential SURROUNDING ZONING: N: "A" Residential S : "A" Residential E: "A" Residential W: "A" Residential MASTER PLAN DESIGNATION: Southeast Comprehensive Plan designates this area for low density residential development. SPECIFIC INFORMATION DEVELOPER' S PROPOSAL: Create seven lots for single family residential development along the east side of Ellendale Drive, south of Northrup Drive. AGENCY RESPONSES : Fire Marshall : No comment Building Office: No comment Assessor' s Office: See attached comments by John Grannell regarding problems with descriptions of properties along Northrup Street. ANALYSIS PLANNING BOARD PAGE 2 P-2-94 ANALYSIS This is a request by Thomas D. Mulder, representing the property owner, Geert D. Mulder and Sons, to plat a residential subdivision along the east side of Ellendale Drive in the southeast portion of the City. The proposed plat contains 1 . 251 acres, for a total of seven ( 7 ) lots , to be developed as single family homes . Evaluation The proposal must be evaluated concerning its potential impacts on the following: 1 . Surrounding land use. 2 . Circulation systems . 3 . Utility availability and capacity. 4 . Natural environment. 5 . General patterns of future development. 6 . Design standards . 1 . SURROUNDING LAND USE The proposed plat is located in an area comprised of single family homes . The seven lots to be created are similar in size to the surrounding properties . Beck Park is located to the west of the proposed plat. 2 . CIRCULATION SYSTEMS The lots are proposed along an existing residential or local street which stretches from Northrup Street to Miller Road. The street receives some through traffic. The proposed lots should not adversely impact the existing street network by adding a significant amount of traffic or a different type of traffic. Sidewalks will be required along the front of the lots to provide sidewalk access to the existing sidewalk network. 3 . UTILITY AVAILABILITY AND CAPACITY Public utilities are available to service the proposed single family development. To date, staff has not received comments from several of the utility companies . 4 . NATURAL ENVIRONMENT The property is relatively flat with some existing vegetation. Street trees will be required to be added when the houses are constructed. Performance bonds will PLANNING BOARD PAGE 3 P-2-94 be required prior to the final plat to ensure all public improvements . The development of homes on this land does not pose a significant impact to the environment. 5 . GENERAL PATTERNS OF FUTURE DEVELOPMENT The lotting pattern will represent a definite improvement to what currently exists at the southeast corner of Northrup and Ellendale, which includes very long and/or oddly configured parcels (see attached "Current Lotting Patterns" map) . As a part of this plat, the Northrup property is being split, leaving a lot that has adequate area and depth for the existing residence. This proposed plat is the continuance of Lancen Village which was begun in the mid-1970s . 6 . DESIGN STANDARDS The lot sizes meet the lot width, depth and area standards as established in the Subdivision Regulations . Generally the lots are at least 60 feet wide, and approximately 130 feet deep and 7 , 800 square feet in area. 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'". roa A. 0 0 c U\ V z 4,004 0 62 q71' 00 IC Okk —11 t 63 .106 sw- OBI vsl 6 o (it 65 YY1 -107 49 0 '13NEW 4T M 67 REVIS 46 7 31 105 60 a ouq, 0 • 05 0 b BECK 9 •! 1. %1144 '1- 69 104 PARK 1 4 041 -0 01, DR. 0 McGARRY 19 U.1 051 •0 0\ 43 t03, < I z lj";` 0 zo z 30 ST/ 331 42 71 102 L A M A Out -1 U.1 z 51 56 0 C IR. F Olt 101 '0 -0 Ck I TZ 0 13 list 326 0 52 55 0 73 '\l 1 00 K))0 zz 40 0 1 -\15 14 01 14 Ij 23 39 74 99 17 0 4 75 t 01 11 LU 0,9 5 lot • 33 15 In L.1 76 26 19 %U* NCU-2-93, 812 Eureka FINDING OF FACT The property at 812 Eureka was a 4-unit apartment dwelling in the "DM" Residential District when in 1971 it was converted to an 8- unit apartment dwelling legally. Initially, this area was placed in the "DM" District in 1942 . This action fostered the overdevelopment and overcrowding which has occurred incrementally over the years . In 1983, the Lansing Planning Board recommended, and the City Council approved, the rezoning of the majority of the Green Oaks area from "DM" and "D" Residential Districts (high density districts) and "H" Light Industrial District to "C" Residential District ( low-moderate density district) . This was done to accomplish the following goals : •To provide a zoning district that conformed to the majority of existing uses; •To provide a zoning district compatible with the Master Plan recommendations; eTo help rectify the following problems resulting from the improper zoning classifications : 1 . The conversion of homes originally designed for single family use into multiple units has created a population density in the area that the infrastructure was not designed to handle. 2 . There are many homes in this area that are not owner-occupied and are poorly maintained. 3 . The increased intensity of land use has presented severe parking problems, some of which directly affect the joint drive situation. 4 . The land values have depreciated in comparison to other areas of the City. 5 . The industrial zoning of some parcels has prohibited improvement of the residential structures . 6 . The splitting of many parcels to create additional lots which are inadequate in size to contain required areas for recreation and parking. •To discourage further land use intensification; •To stabilize the residential character of this area. At the Planning Board public hearing held April 5, 1983 regarding this petition (Z-8-83 ) that was initiated by the City Council, 5 persons spoke in favor of the request; 20 communicated their approval to the Department prior to public hearing; and a petition containing 16 signatures was also received supporting this request. As an 8-unit apartment building, it does not conform to the intent of the rezoning or the master plan. In 1989 , the building at 812 Eureka was rehabilitated by the current owner with partial use of CDBG funds to the maximum allowed (35 percent of structure value) as a Class B nonconformity. Because the building has not been adequately maintained, it needs another significant input of money to continue its viability. In 1993, the owner requested Class A status (NCU-2-93) in order to invest additional dollars into the structure and aesthetics of the building. At the Planning Board public hearing held December 7 , 1993, a representative of the applicant spoke for the petition, and a neighborhood representative spoke stating that comments would be forthcoming from the neighborhood. At subsequent Planning Board meetings, two people spoke in favor of allowing Class A status for fewer than eight units, and the petition representatives spoke in favor of the request. Much discussion took place in the Zoning and Ordinance Committee between members, neighborhood representatives, petition representatives and staff regarding this item. At their meeting on January 12, 1994, the Committee recommended Class A status be approved reducing the number of units from eight to 6 , suggesting that the upstairs units be combined and the improvements be completed within one year' s time. The item remained in committee for further research. At the committee meeting on February 9, 1994 , the committee received a recommendation from the Green Oaks TAO to deny the request. The committee rescinded its January 12 recommendation and further voted unanimously to deny the request for Class A status, finding that the Master Plan recommends density reductions . Following further investigations, the committee voted to move this item out of committee at its July 13, 1994 meeting, with this information. c:\wp\data\p1anbd\ncu293fa.ct ACT-6-94 Depot Street and Alley GENERAL INFORMATION APPLICANT: City of Lansing City Hall 124 West Michigan Avenue Lansing, MI 48933 STATUS OF APPLICANT: Owner REQUESTED ACTION: Act 285 review to sell remainder of City- owned Depot Street, and to vacate an adjacent alley EXISTING ZONING: "G-1" Business PROPERTY SIZE & SHAPE: 30 ' x 120 ' (Depot Street) ; 20 ' x 142 ' (alley) SURROUNDING LAND USE: N: Vacant, part of Lansing Center development S : East Michigan Avenue E: Vacant lot for office development, Cedar Street W: Lansing Center SURROUNDING ZONING: N: "G-1" Business S: "G-1" Business E: "G-1" Business W: "G-1" Business MASTER PLAN DESIGNATION: The River Island Comprehensive Plan Amendment 1986 , map of Proposed Land Use, designates the site and its immediate vicinity for development of central business district uses and community facilities . SPECIFIC INFORMATION Background The properties under review are relics of previous development patterns for the area along Michigan Avenue between Cedar Street and the Grand River (see Location Map) . Before the City acquired the property for development of the Lansing Center, this area was characterized by smaller buildings housing retail shops , small commercial operations, and assorted business . These smaller buildings required alleys and small side streets, some of which were privately owned, for access to off-street loading areas and the rear of businesses . Depot Street and the alley shown in PLANNING BOARD Act-6-94 PAGE 2 Figure 1 are examples of these relics that exist on paper only; -the actual physical space on which these belong has since been redeveloped and/or built upon. Figure 2 shows how a portion of the Lansing Center has been built over part of Depot Street, and a large retaining wall has been built on the north edge of the alley. The City' s Economic Development Corporation (EDC) owns the vacant lot at the northwest corner of Michigan and Cedar and wants to acquire it for development of an office building. Location The property is located on the north side of East Michigan Avenue near the corner with Cedar Street. East Michigan Avenue is part of the "Capitol Loop, " an important visual corridor leading into the Capitol Building and Lansing' s Central Business District. Character The character of Depot Street and the alley have been changed by the inadvertent development activity involving the Lansing Center. The east stairwell and exit to the Lansing Center building has been built over a portion of Depot Street. A retaining wall has been constructed over the northern most portion of the alley. Both of these locations now exist only on paper and not in the physical sense. Extent The loss of these public lands to the EDC will not hurt the City. 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PKNG 3 RIYATE`ALLE 1.4 - 1LY' IILIY I JAY ST. 4 ({ 27 1 20 12 + 13 LOT `t S' ti - L 15 14 1 26 't 15 �I 16 17 2 5 22 mil• p�� BWL � r '.• -`y.`;:., _ 18 I 24 2 3 7 '1 0 I La {n4 xs ry 2 \ B 3 v�' - �[• ate.: aF t i BWL ,VV ;y1 + oa tE` 7K e 3 is cw;; ° 1 O BWL WATER ; ra TREATMENT PLANT 4 1 4 57.75 FEET TO THE POINT OF BEGINNINU UN iHL NUKI" ` MICHIGAN AVENUE; THENCE N 00009107"E. 58.64 FEET FACE OF THE LANSING CENTER BUILDING; THENCE N 89 O�S� FEET ALONG THE NORTH FACE OF SAID BUILDING; THEN 60.77 FEET ALONG THE EAST FACE OF SAID BUILDING OF A CONCRETE RETAINING WALL: THENCE S 89-53'37" ALONG THE SOUTH FACE OF SAID RETAINING WALL TO A / C- LINE OF CEDAR STREET: THENCE S 00°05'22" W. 119.: WEST LINE TO A POINT ON THE NORTH LINE OF MICHIGI N 89°58'20" W. 149.6S FEET ALONG SAID NORTH LINE TO THE POINT OF BEGINNING. THE ABOVE DESCRIBED PARCEL CONTAINS 0.437 ACRES. N I i SCALE:1 "=40' CONCRETE RETAINING WALL 1 S 89°53'37"E I o III-Ley T BE I��GAT�y. I o . o >( I 0 Z 9'SO'53"W I 9.30' �ecT TO 9"5-6O4.D 20'X J2 0 N N 3 I 10' CONCRETE a, o N i N SIDEWALK cc LANSING CENTER o o, o BUILDING - `�' o, � In I P.O.B. I 149.65' I CONCRETE N 89°SB'20"W I /'O SIDEWALK 4' I CONCRETE SIDEWALK I '51 N LnLn I olL i Z I S 89°58'20"E 1213.47' ----�-------------------------------------,,--=- A CL MICH1GAN AVE. 2602.04' (M) �p .mrocir"cn �il SURVEYOR HEREBY CERTIFIES 1120 WY STREET. PQMrllfl" • St1E�I_ �...r vir.1lf.�M A6906 Regular Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall TUESDAY, JULY 19, 1994 AGENDA I. OPENING SESSION A. Roll Call B. Excused Absences - Mr. Forrest (vacation) C. Introductions D. Approval of Agenda II. HEARINGS - None III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: June 21, 1994; July 7, 1994 B . Committee Reports: 1. Zoning and Ordinance Committee: a. PRD-1-94, Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue, Planned Residential Development - Tabled in Committee pending additional information b. P-2-94, Lancen Village South No. 6 Subdivision, Tentative Preliminary Plat Approval C. Next meeting Wednesday, August 10, 1994, at 2:30 p.m. , Planning Division Conference Room 2. Urban Development Committee: a. Act-6-94 Depot Street and Alley Vacation b. E. Michigan Revitalization Plan - Will be considered at the August meeting c. Street Lighting Proposal by B WL d. Section 108 Loan Application e. Next meeting Tuesday, August 9, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3. Executive Committee: C. Report from Planning Manager: ,orrection,P.10 L 7,83 'In terms of the South Ceaual BAPTIST Church; APPROVED 071994 TO CLERK 082994 Minutes of the Regular Meeting LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall 124 West Michigan Avenue WEDNESDAY, JULY 6, 1994 03-31 -94A09 : 0� 2CVD I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 32 p.m. A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Thelen. Six present; two absent. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absence - Ms . Marshall (out of the country) . Mrs . Horne made a motion, seconded by Mr. Fountain, to excuse Mr. Ruge (absent because of health concerns ) ; Mr. Fountain made a motion, seconded by Mrs . Horne, to excuse Ms . Marshall . Voice voted on both motions; unanimous ; motions carried. C. Introductions . Mr. James Ruff, Zoning Administrator, introduced staff present: James Sturdevant, Senior Planner, presenting cases; and along with Emil Winnicker, will present the Section 108 Loan Guarantee application; and Louise H. Christian, Planning Board Secretary. D. Approval of Agenda. The agenda was approved as printed. II . HEARINGS: A. PRD-1-94 , Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue, Planned Residential Development Mr. Sturdevant presented the proposed development, for 160 townhouse units, half to be two-bedroom units, and half to be three-bedroom units, on a twenty-acre site located on the north side of Victor Boulevard. The site is zoned "DM-1" Residential which could allow almost 20 units per acre; however, the applicant is proposing only seven or eight units per acre. Wetlands on the property prevent more intense development. Buildings are placed on site so as not to be parallel to exterior boundaries and adjacent residential. use's . The site is heavily wooded with mature trees . Chairman LeBlanc asked the amount of buildable land; Mr. Sturdevant said approaching 15 acres . TOM KOSTOSKEY, OAKWOOD COMPANIES, 2875 NORTHWIND DR. , EAST LANSING, SUITE 220, representing the petitioner. (Distributed additional graphic materials and photographs of a similar project. ) We are trying to create an PLANNING BOARD MINUTES JULY 6, 1994 - PAGE 2 attractive living environment, taking advantage of the wetlands and woods . Eighty percent of the units will back up to wooded areas . It will be low density and take advantage of natural features of the site. We did not develop adjacent townhomes to the west. We do have an option for another twenty acres for a future Phase II . The site plan shows a maximum of 160 garages . Chairman LeBlanc asked how much setback from north and east lot lines; Mr. Ruff said at least 35 feet. JEAN SHAFFER, 6424 S . WASHINGTON. My main concern is the trees ; my other concern is I received a blank card about this hearing. Mr. Ruff said several people also phoned; we immediately sent out replacement cards . We would like to check on people who should have received cards, and if necessary, hold another public hearing while we are going through this process, to make sure we get all comments . The Planning Office would stand this expense. We did contact several people on Marywood, and also Ms . Shaffer, and we do have comments . Chairman LeBlanc read comments into the record: June 27, 1994, Mrs . Murray, 6257 Marywood, phoned in opposition. The property serves as wildlife habitat. Condos are typically police problems; June 29, Betty Hicks, 6263 Marywood, phone in opposition. It is a quiet neighborhood. The area doesn't need another townhouse development. This concludes the public hearing; PRD-1-94 is referred to Zoning and Ordinance Committee July 13, 1994 . B. P-2-94 , Lancen Village South No. 6 Subdivision, Tentative Preliminary Plat Approval Mr. Ruff presented the request by Thomas B. Mulder for tentative preliminary plat approval for seven residential lots in Lancen Village South No. 6 Subdivision. Ellendale Drive is already in place. The petitioner was not present . BARBARA BARNUM, 5640 ELLENDALE DRIVE. There is a traffic problem where the homes are going to be built. The road curves south of the home sites, and cars speed through the area. The Traffic Dept. did put a yellow line on the road, and a speed limit, but no traffic control . Three or four incidents per year occur where speedsters jump PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE 3 the curb onto the sidewalk. It would be tragic for children. The van in one speeding incident would have been in somebody' s living room. P-2-94 was referred to the Zoning and Ordinance Committee. C. Section 108 Loan Application Guarantee ( for the Seven Block Area Development Plan) Emil Winnicker, Development Office Manager, made a brief presentation of the 108 Loan Application Guarantee. The Section 108 Loan, offered by the federal government through the Dept. of Housing and Urban Development, will allow entitlement communities , such as the City of Lansing, to utilize their CDBG entitlement grant as collateral to obtain funds to carry out the same activities we are able to carry out using our CDBG dollars . The Seven Block Plan is an ambitious redevelopment plan under Act 344 of the State of Michigan, designated as a slum-blight area for redevelopment, which would require substantial resources on the part of the City to implement. The City has at its disposal substantial amounts of dollars which are coming back to the City from its Tax Increment Finance Authority, a payback for dollars spent on the Capitol Commons Area. Some of the funds we used on that area included CDBG, other entitlements, strategic planning grants, and general fund. The problem with that funding source is that it is necessary that it be paid back over an extended period of time. We get about $600, 000 per year tax increment, which is earmarked for the Seven Block Area, but it is going to be paid over a six-year period. It would be difficult to carry out the Seven Block Plan with that funding. The 108 Loan allows us to borrow money up front so we can accelerate implementation. TIFA money will be used to pay back the 108 Loan over time, with good terms . We want to borrow $3 . 8 million, the bulk of which will be used for the four major activities, acquisition, relocation, demolition, and rehab of existing housing units and public improvements . We would pay back the loan over a ten-year period. The bulk of the repayment would come from the TIFA payback. We will probably have to allocate a portion of our annual entitlement dollars to supplement those payments . While we intend to apply for a loan of $3 . 8 million, it is likely that we will not utilize all those funds . We are going into the third year of TIFA paybacks, so we have PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE 4 built up a war chest. We are not liable for repayment of any funds we do not draw down. Mr. Sturdevant said activities to be carried out with the guaranteed funds include the acquisition of the current Union Missionary Baptist Church site for development as a community center and a park, and to expand commercial development along St. Joseph Street (acquire, demo, resell, etc. ) . The Union Missionary Baptist Church will be moving to the Triangle; however, the move will not use loan funds because it is not clear that this is an eligible activity. We do have the funds to carry that out locally, on our own. It is an integral part of the plan. The next activity is development of the commercial center north of Kalamazoo, which involves demolition of dilapidated housing, and rehab of some existing housing on Butler and Allegan. The area will be a mix of residential-office use with the commercial center facing King Boulevard north of Kalamazoo. The last major portion of the project is the residential portion south of Kalamazoo across Hillsdale north of St. Joe and north of the expanded commercial development along St. Joe. This involves the bulk of the money, the bulk of the land area, the cul-de-sac in Lenawee Street, redeveloping the area by moving houses, demolishing others, and rehabing the remaining houses needing rehabilitation. The primary use of the funds is to initiate acquisition of properties , do public improvements (streets, street lights, sidewalks, etc . ) , and prepare land and site for development and sell it to a private developer for the commercial areas . Mr. Ruff asked about a timetable for use. of funds . Mr. Winnicker said we are currently in implementation, acquiring properties along St. Joe, the churches, and next along Kalamazoo, with a timetable through summer of 1995 . We hope to have acquired the two churches, the properties along St. Joe, along.Kalamazoo, and some along Washtenaw. We are engaged in active rehabilitation in that area also. People are getting tired of waiting. We sympathize, but priorities are based on windows of opportunity in some cases; in other cases, we have limited capacity to carry out these projects . We have hired a relocation firm. The total project will take between three and four years to implement. Hopefully the acquisition part will be no more than two to three years . The loan funds will allow us to accelerate activity in PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE 5 the area. We have not up to this time been restricted in the amount of funding we have. We have collected over $2 million in TIFA in the two-year interim, enough to get us going, but acquisition and relocation are expensive. HULON BENSON, 1018 WEST ST. JOE. My understanding is that the people who live in the area, if they want to relocate back, they have first rights? My house is going to be demolished; I want to move back into the area. I want to build a house on the cul-de-sac on Lenawee. Mr. Winnicker said the relocation team should take care of these inquiries . You should have received a letter. For renters, we have to find you a place to live and pay relocation costs . It is different for homeowners . If you sell your house to us, we pay your moving costs . You would take the revenues from the sale of your house and reinvest them in a new house. If you choose to move back, you will have to wait for new construction. None of the money we borrow will be used for new construction. That would be done by the private sector. You would have the opportunity to buy a new unit or rent a rental unit. Mr. Goolsby said Mr. Benson raises an excellent point. Some people will have to move out of the neighborhood. There is nothing in the plan for people like Mr. Benson who want to return to the neighborhood to be given that opportunity. How are we going to guarantee people to move back to the neighborhood? Mr. Winnicker said there is an element of new construction planned for the area. We can' t talk in terms of guarantees . People who are displaced and wish to return to the neighborhood will be given the first opportunity. There are uncertainties about what will be available. New development depends on the private sector; the City does not construct new houses . Mr. Goolsby said the City could play a role in matching up individuals who want to return to the neighborhood. The City can facilitate the process by keeping a list to afford them an opportunity to move back. Mr. Winnicker said it is an ongoing process that has to be continually taken back to the neighborhood. Mr. Benson has a legitimate concern. I can' t guarantee Mr. Benson there would be a home owner opportunity in the Seven Block area, but he will be given the opportunity for what is available . PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE 6 Mr. Benson said it is running people out of the area in a slick way. "I can' t sell my house, pay rent, and think I am going to buy a house in the Seven Block Area. Other older people can't do it, either. " ANDREW HUSBAND, 920 LENAWEE STREET. I have two parcels on Lenawee Street. Does the Planning Board know what the idea is for the Seven Block Area? There is the map plan, and now they are jumping over everything and going somewhere else, from St. Joe to Kalamazoo. Mr. Winnicker said it is a large plan, and people want to know immediately how they will be affected, but we can' t do everything at once. We set priorities and windows of opportunity, for instance, acquiring vacant parcels available now. We are trying to accomplish clearance to accommodate the commercial center, because we have a developer who is interested in the site, and we have a priority to relocate the church. If it seems we are jumping around, it is because some properties are available, and we can move more quickly on them. Also, the State Department of History has to consider every acquisition proposed in this area. Some homes designated for removal cannot be removed if the Dept. of History does not agree, and we could not spend federal moneys to do that. The plan is not set in stone; it is an ongoing plan. It is a blueprint adopted by both the Planning Board and City Council, but it is subject to change. Some things are beyond the control of the plan. LORETTA TRIPLETT, PROPERTY OWNER AT 514 SOUTH BUTLER. Regarding the Section 108 Loan Application, is it going to be mandatory, and if interest rates are going to be high, or suitable for people in the area? Will it pose a problem for those who don't want to move out of the area and give up their property? Mr. Winnicker said the plan has been developed pursuant to Act 344 which gives the City the power of eminent domain. There is a plan which has been approved, and which we are following and implementing. Don't confuse the issue of implementation with the timetable and which area we go into first. We are not changing the plan. We hope we won't have to use the power of eminent domain, that we could through negotiations carry out the plan approved by the City. ELIZABETH DUNCAN, PROPERTY OWNER AT 924 W. HILLSDALE. My husband is retired; I am ready to retire. At this point in life, we can' t acquire anything else. What happens to us on a fixed income? PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE 7 Mr. Winnicker said there are rules we have to follow in acquiring property. First, we have to get the property appraised. We can't pay less than the appraised value of the property. Properties will be purchased at the minimum appraised value of the property. The property owner can negotiate based on the appraisal . Property owners have rights guaranteed by the federal government, which we have to follow to the T. JOHN DUNCAN, 924 HILLSDALE. It is not fair for home owners to be put in debt on a loan unless it was a forgiven loan. I was told, based on income, there was to be a grant. Is the grant and the loan both forgiven? Mr. Winnicker asked if the Duncans ' home was designated for rehabilitation; answer yes . Mr. Winnicker said there are two sources of funding to finance rehabilitation in the Seven Block Area; the CDBG program and the HOME program. In these two, all loans which are given are deferred loans . We will make the loan to rehab the house, and there will be no interest on the loan. It will be deferred until such time as you sell the house. It will not result in any payment to you, as long as you occupy the house as a homeowner. Mr. Duncan said we were told if you lived in the house for ten years, it was forgiven. Someone else said if you lived in the house for seven years, it was forgiven. I am trying to find out the difference between the loan and the grant. Mr. Winnicker said we don't have a grant program. We have a deferred loan program which is a lien on your property--you never have to make payments . Mr. Duncan said property taxes have to be up to date. Mr. Goolsby said he was at the meeting when this was discussed, within the last month; the speaker, who seemed to know the subject matter, may have been talking about MSHDA. Mr. Winnicker said he did not know of such MSHDA program. HULON BENSON. Won't we lose the federal funds if we don't get something started? Chairman LeBlanc said the item will be referred to the Urban Development Committee meeting July 12, 1994 . Mr. Goolsby said he understood we were going to take action tonight; Mr. Ruff said the item could be reported out at the next meeting, and it would be all right. PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE B III . COMMENTS FROM THE AUDIENCE - None. IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval : June 7 , 1994 Mr. Fountain made a motion, seconded by Mr. Thelen, to approve the minutes of June 7 , 1994 . Mrs . Horne said on page 10, Line 9 , the period was omitted after "Mr" , before Mr. Fountain' s name. PLANNING BOARD ACTION on the motion, was as follows : Fountain Yea Goolsby Yea Horne Yea LeBlanc Yea Thelen Yea On a roll call vote, there were: Yeas : 5; Nays : 0; Abstention: 1 (Mr. Forrest was not present so did not vote) ; carried unanimously; minutes of the meeting of June 7 , 1994 were: APPROVED. B. Committee Reports : 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Next meeting Wednesday, July 13, 1994 , at 2 : 30 p.m. , Planning Division Conference Room. 2 . Urban Development Committee, Mr. Goolsby, Chair a. Next meeting Tuesday, July 12 , 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3 . Executive Committee - Did not meet. C. Report from Planning Manager - None. D. Pending Items : Future action required. 1 . Zoning and Ordinance Committee: a. NCU-2-93, 812 Eureka Street, Class A status b. Z-23-90, 2200 Olds Avenue (Committee Held) C . Z-3-91, 4700 Block Aurelius Road (Committee Held) 2 . Urban Development Committee : a. East Michigan Avenue Land Use Policy b. ACT-49-92 , Kaplan Street PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE 9 VI . NEW BUSINESS - None. VII . COMMUNICATIONS Chairman LeBlanc said a telephone communication was received from Mr. Forrest, who will be on vacation for the meeting of July 19 , 1994 . Mr. Goolsby made a motion, seconded by Mr. Fountain, to excuse Mr. Forrest for July 19 , 1994; voice vote; unanimous ; carried. The other communication was a letter referred by Ms . Love; everybody has a copy. viii. COMMENTS FROM THE CHAIRMAN - none. IX. BOARD MEMBER COMMENTS Mr. Fountain commented on the communication referred by Ms . Love, because the remarks by Mr. Paul Scott concerned him. At first, it was hard to accept; however, he has worked with professionals all his life, and this is out of that realm. Regarding his reappointment, he is being used as a hostage, for whatever reason. "When my appointment is being kicked around, I am going to defend myself . " Concerning the last four points, regarding: ;the potential for conflict of interest in decision-making, Mr. Fountain does not present a conflict . He has no personal interest or any personal monetary interest and has stated that to the Board and to the City Council . •arbitrary decision-making--arbitrary is a standard cliche used in the planning field at every conference. "If he had used the word 'planning' . . . . " •the City' s Zoning Ordinance as written and administered, "I understand it, and administered it better, than any Zoning Administrator the City has ever had. I was probably the best, up until Mr. Ruff took over; now he is the best. It is unfortunate that a man of his status, being an administrator himself, has to attack somebody in another unit. I don't know the man that well, and he doesn' t know me. There has definitely been some coaching. " •demonstrating a willingness to serve all planning interests in the City, and not just those of former colleagues, developers or other special interests, "I have probably given this City 110 percent all my life, and I figured I have a lot more to give this City, and that ' s why I applied to serve on this Board. As far as working with former colleagues , I am not going to change. I will continue to work with those people; they are professional people. They hand down decisions based on special information available to them PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE 10 before we actually get the case. We depend on them; if they ask me a question, I am going to give them some advice. I am not going to change that. If I am appointed to a board, they expect me to do the job, and I will do the job. Unfortunately, I did not get this memo until just before the committee meeting the other day, or I could have made a better response to them, too. It was handed to me at the table. The thing that neutralized it for me was that Mr. Scott has attacked one of the best, and is also attacking one of the best who is left. " "Regarding ' early retirement, ' I was a City employee for 32 years who was offered the early out and would have been foolish not to take it. If I had not, other people would have been laid off. I looked at all those things in an unselfish way. " Chairman LeBlanc said she also found the letter full of misstruths, slanted- and half-truths . Mr. Fountain has been a good addition to this board, mainly because of his history on the staff. He has contributed answers to questions about physical properties . His background has been a very good addition to this board. "I was sorry to see this letter. " Mrs . Horne, as chairman of the Board at the time of Mr. Fountain' s appointment, said he would be the person to guide us through this transition, and an asset. "I asked Mayor Crawford to appoint Vern. " Mr. Fountain was supposed to be on either the Board of Zoning Appeals or Planning Board. Mrs . Horne asked that Mr. Fountain be placed on the Planning Board, instead of on the Board of Zoning Appeals . Mr. Goolsby said he too was distressed to see the letter, regarding the potential for conflict of interest in decision- making, because he could be accused of conflict of interest since he lives near the Seven Block Area. "That is ludicrous on its face, but it is easy to do. " "In terms of the South Central BAPTIST Church, regarding front yard parking and setbacks, those things did not exist twenty years ago; they have to be grandfathered in. My understanding is that 1993 was the first opportunity to enforce the screening and buffering. The fact is, the statements regarding the church are absolutely ludicrous on their face because the church was grandfathered into the ordinance, and the screening and buffering, for example, could only be done when they came back to ask for the rezoning. That needs to be cleared up. " "Regarding conflict of interest, it is easy to say. Conflict of interest is very technical thing. If you took it to court, PLANNING BOARD MINUTES JULY 6 , 1994 - PAGE 11 it would be next to impossible to prove, unless you had some pecuniary interest in a matter. Each and every one of us has a conflict of interest, and we have to be our own judges in our own mind, whether a particular issue presents a conflict of interest, or a potential conflict of interest, and if we feel that it does, we have to ask to be excused from voting on that. " "I have known Vern both as a staff and as a Board member. I always found his information to be enlightening. I didn't always agree with him, and don't always agree with him on the Board, but Vern has been very careful since coming on the Board to ask for excuses from issues . Some issues I did not feel you had a conflict of interest, but you wanted to be excused, because you may have had some conversation regarding it. " "We have to be careful about using 'conflict of interest' loosely. Vern has bent over backwards to avoid any appearance, let alone an actual conflict of interest. " Mr. Fountain said, regarding the landscape screening and buffering of South Baptist, since it has been completed, it is one of the biggest assets ever to come to the neighborhood. Two neighbors in the area who at one time opposed it agreed. Mr. Ruff wished to comment for the record. One element that has not as yet been installed is fencing along the west line. ",I have been in contact with the neighbor, and the landscape architect for South Baptist. We have met at the site and discussed the options . South Baptist is going to be putting in the fence; they have already made the contract. I have asked for it to be done immediately. " Mr. Goolsby said the amount of traffic around Coscarelli ' s is appalling. The Planning Board did the right thing voting that down, and the City Council should be ashamed of themselves for letting that happen. I saw fifty cars on both streets the other night. X. ADJOURNMENT - was at 9 : 11 p.m. Respectfully Submitted Eleanor K. Love, Secretary Lansing Planning Board c:\wp\data\p1anbd\mn070694 Regular Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall WEDNESDAY, JULY 6, 1994 AGENDA I. OPENING SESSION A. Roll Call B. Excused Absences Member Marshall requests an excused absence. C. Introductions D. Approval of Agenda II. HEARINGS A. PRD-1-94, Lansing Villas Townhouses, Edgewood Boulevard and Washington Avenue, Planned Residential Development B. P-2-94, Lancen Village South No. 6 Subdivision, Tentative Preliminary Plat Approval C. Section 108 Loan Application Guarantee (for the Seven Block Area Development Plan) III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: June 7, 1994 B. Committee Reports: 1. Zoning and Ordinance Committee: a. Next meeting Wednesday, July 13, 1994, at 2:30 p.m. , Planning Division Conference Room 2. Urban Development Committee: a. Next meeting Tuesday, July 12, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3. Executive Committee: C. Report from Planning Manager: PLANNING BOARD AGENDA JULY 6 1994 PAGE 2 D. Pending Items: Future action required 1 . Zoning and Ordinance Committee: a. NCU-2-93, 812 Eureka Street, Class A status b. Z-23-90, 2200 Olds Avenue (Committee Held) C. Z-3-91, 4700 Block Aurelius Road (Committee Held) 2. Urban Development Committee: a. East Michigan Avenue Land Use Policy b. ACT-49-92, Kaplan Street VI. NEW BUSINESS VII. COMMUNICATIONS VIII. COMMENTS FROM CHAIRPERSON IX. BOARD MEMBER COMMENTS X. ADJOURNMENT FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE NOTICE 24 HOURS PRIOR TO THE MEETING BY CALLING LOUISE H. CHRISTIAN AT 483-4066 OR 483- 4088 TDD. C:\WP\DATA\PLANBD\7-070694.AG APPROVED 110294 « TO CLERK 110494 Minutes of the Regular Meeting LANSING PLANNING BOARD Lt. - J lit 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall 124 West Michigan Avenue LArShi, u TUESDAY, OCTOBER 18, 1994 "`� �� I . OPENING SESSION Vice Chairman Garry Goolsby called the meeting to order at 7 : 40 p.m. A. Roll Call . Present: Forrest, Goolsby, Horne, Marshall, Thelen; five members present. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absences - Vernon C. Fountain, Helen LeBlanc, John Ruge. Ms . LeBlanc and Mr. Ruge were previously granted, excused absences . Mr. Fountain requested an excused absence; on a motion by Mrs . Horne, seconded by Mr. Forrest, voice vote, carried unanimously, Mr. Fountain was granted an excused absence. Chairman Goolsby announced that, since three members are absent, Z-11-94, 5300 S. Cedar Street, "F" Commercial and "J" Parking Districts to "F" Commercial District, NABI Bio Medical Center will not be taken up, because six members of the Planning Board must be present to pass a zoning matter. The case will be held on the agenda until the next scheduled Board meeting. C. Introductions . James A. Ruff, Zoning Administrator, introduced staff present: James Sturdevant, Senior Planner; Louise H. Christian, Planning Board Secretary. D. Approval of Agenda. The agenda was approved as printed, with the addition of two items, under. Communications, ( 1) Memorandum from Associate City Attorney Burt Burleson regarding accessory uses and height limitations, referring to Z-9-94 , 1500 Blk. E. Michigan, licit Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall; and (2 ) meeting highlights of Lansing Historic District Commission held on October 6 , 1994, both sent as requested at the meeting of October 4 , 1994 . II . HEARINGS - None. III . COMMENTS FROM THE AUDIENCE (5 mi_Zutes each) - None. IV. RECESS - None. PLANNING BOARD MINUTES OCTOBER 18 , 1994 - PAGE 2 V. BUSINESS SESSION A. Minutes for Approval : Tuesday, October 4 , 1994 Mrs . Horne made a motion, seconded by Mr. Thelen, to approve the minutes of October 4 , 1994 . PLANNING BOARD ACTION on the motion was as follows : On a voice vote, there were: Yeas : 5 ; Nays : 0; carried unanimously; the minutes of October 4 , 1994 were APPROVED. B. Committee Reports 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Election of Chair and Vice Chair Mr. Thelen reported the results of Zoning and Ordinance Committee elections held at the October 12 , 1994 meeting: Mr. Thelen, Chair; Mr. Fountain, Vice Chair. b. Z-11-94 , 5300 S . Cedar Street, "F" Commercial and "J" Parking Districts to "F" Commercial District, NABI Bio Medical Center This case will not be addressed this evening because only five members are present. Chairman Goolsby remarked about the concerns expressed by the petitioner at the last meeting, namely, their ability to get work started before winter weather closes in. Apparently they have been accommodated. Mr. Ruff will address this later under Planning Manager comments . C . SLU-13-94 , 5430 S . Washington Ave . , Cristo Rey Church, Expansion of Parking onto Consumers Power Right-of-Way The Church wishes to expand parking onto a portion of the Consumers Power right-of-way. The property is zoned "A" Residential District, which may be used for parking if granted a special land use permit . In committee, based on testimony, evidence, and the staff report, it was found that : PLANNING BOARD MINUTES OCTOBER 18, 1994 - PAGE 3 Based upon the analysis of the special land use permit, it meets all of the nine principles required. The proposed special land use is harmonious with the character of adjacent property and surrounding uses . The proposed special land use will not change the essential character of the surrounding property. The proposed special land use will not interfere with the general enjoyment of adjacent properties . The proposed special land use will not be hazardous to adjacent properties . The proposed special land use will not place any demands on public services and facilities in excess of current capacities . The proposed special land use is consistent with the intent of the zoning code and objectives of the current comprehensive plan. In committee, it was moved and seconded to approve the special land use, subject to approval of the landscape, screening and buffering plan that shall include landscaping to the interior of the parking lot boundaries , buffering around the dumpster and perimeter landscaping during the site plan review process; the removal of four parking spaces for interior circulation drive aisle; and approval of the landscape plan by the Board of Water and Light. Motion carried unanimously, 4-0; SLU-13-94 was approved in committee. Mr. Thelen made a motion, seconded by Mrs . Horne, to approve SLU- 13-94, 5430 S . Washington Ave. , Cristo Rey Church, Expansion of Parking onto Consumers Power Right-of-Way, based on the staff report, a copy of which is attached hereto and made a part thereof, and subject to the seven conditions in the staff report. PLANNING BOARD ACTION on the motion was as follows : Marshall Yea Thelen Yea Forrest Yea Horne Yea Goolsby Yea PLANNING BOARD MINUTES OCTOBER 18, 1994 - PAGE 4 On a roll call vote, there were: Yeas : 5; Nays : 0 ; carried unanimously; SLU-13-94 , 5430 S . Washington Ave . , Cristo Rey Church, Expansion of Parking onto Consumers Power Right-of-Way was : APPROVED. d. SLU-12-94 , NE Cor. W. Mt. Hope Ave. & Todd Ave . . Quality Dairy Co. , Use of Existing Parking Lot for Employee Parking The applicant desires to use an existing parking lot for employees of their business located at 111 W. Mt . Hope Avenue . The "D-1" Professional Office zone requires a Special Land Use Permit for an off-street parking lot. The only proposed improvement is parking lot lights . In committee, Mr. Fountain requested an abstention to avoid the appearance of conflict; granted. The Committee, found, based on testimony, evidence, and the staff report, that the Southwest Area Comprehensive Development Plan designates the general vicinity of the site for industrial land use with community facilities and medium density residential in adjacent areas to the north and west. The Physical Development Plan, Neighborhood Development Area 4 (May 1981) , designates similar development for the site under review. Further, the Committee found: 1 . IS THE PROPOSED SPECIAL LAND USE DESIGNED, CONSTRUCTED, OPERATED AND MAINTAINED IN A MANNER HARMONIOUS WITH THE CHARACTER OF ADJACENT PROPERTY AND THE SURROUNDING USE? The parking lot is presently in a state of disrepair. Existing landscaping and shrubbery is not well maintained, and weeds are growing through cracks in the pavement. There is no on-site lighting at this time. The erection of any parking lot lights will need to be carefully reviewed to avoid negative impacts on adjacent residential neighborhoods . The need for additional landscaping, as well as operational, maintenance, and security procedures should also be addressed. 2 . WILL THE PROPOSED SPECIAL LAND USE CHANGE THE ESSENTIAL CHARACTER OF THE SURROUNDING PROPERTY? Proposed changes in lighting may potentially have the greatest impact on the area ' s character. PLANNING BOARD MINUTES OCTOBER 18, 1994 - PAGE 5 3 . WILL THE PROPOSED SPECIAL LAND USE INTERFERE WITH THE GENERAL ENJOYMENT OF ADJACENT PROPERTY? The Planning Board may wish to consider that, if the lighting is not properly designed and the applicant is not conscientious about maintenance and security at the lot, the adjacent properties may be adversely affected. 4 . WILL THE PROPOSED SPECIAL LAND USE REPRESENT AN IMPROVEMENT TO THE USE OR CHARACTER OF THE SUBJECT PROPERTY AND THE SURROUNDING AREA IN GENERAL, AND WILL THE USE BE IN KEEPING WITH THE NATURAL ENVIRONMENT OF THE LOT? Use of the lot provides an opportunity to improve upon its present state of neglect. 5 . WILL THE PROPOSED SPECIAL LAND USE BE HAZARDOUS TO ADJACENT PROPERTIES OR INVOLVE USES, ACTIVITIES, MATERIALS OR EQUIPMENT WHICH ARE DETRIMENTAL TO THE HEALTH, SAFETY OR WELFARE OF PERSONS OR PROPERTY THROUGH THE EXCESSIVE PRODUCTION OF TRAFFIC, NOISE, SMOKE, ODOR, FUMES OR GLARE? While the parking lot will produce additional traffic on Todd Avenue, the bakery would likely generate less traffic than many potential uses for which the site is presently zoned. 6 . CAN THE PROPOSED SPECIAL LAND USE BE ADEQUATELY SERVED BY ESSENTIAL PUBLIC SERVICES AND FACILITIES OR IS IT DEMONSTRATED THAT THE PERSON RESPONSIBLE FOR THE PROPOSED SPECIAL LAND USE IS ABLE TO CONTINUALLY PROVIDE ADEQUATELY FOR THE SERVICES AND FACILITIES DEEMED ESSENTIAL TO THE SPECIAL LAND USE UNDER CONSIDERATION? The essential public services for this use are already in place. If the Board believes that maintenance and security are essential to the use, the applicant should address how these services will be provided. 7 . WILL THE PROPOSED SPECIAL LAND USE PLACE DEMANDS ON PUBLIC SERVICES AND FACILITIES IN EXCESS OF CURRENT CAPACITY? Not if the site is properly maintained and policed. 8 . IS THE PROPOSED SPECIAL LAND USE CONSISTENT WITH THE INTENT AND PURPOSE OF THE ZONING CODE AND THE OBJECTIVES OF THE CURRENT COMPREHENSIVE PLAN? Yes . The Comprehensive Plan foresees industrial development for this site. PLANNING BOARD MINUTES OCTOBER 18, 1994 - PAGE 6 9 . WILL THE PROPOSED SPECIAL LAND USE MEET THE DIMENSIONAL REQUIREMENTS OF THE DISTRICT IN WHICH THE PROPERTY IS LOCATED? Yes . There are no special dimensional requirements that apply here. In committee, a motion was made and seconded to approve SLU-12-94 , Quality Dairy Co. , Use of Existing Parking Lot for Employee Parking with conditions; carried; Yeas : 3; Nays : 0; Abstentions : 1 . Approval was based on the following conditions : 1 . That a detailed, professional lighting plan be prepared that provides the Planning.staff adequate assurance that there will be no glare or undue interference from these lights on the neighboring residential uses ; 2 . That the applicant address maintenance and security at the parking lot to the satisfaction of the Planning Board; 3 . That no truck or trailer parking be permitted on this lot; 4 . That use of this lot be limited to Quality Dairy Company employees while at work. 5 . That the size of the parking lot be limited to the site plan as submitted; 6 . That landscape screening and buffering to be added to north side of the parking lot; 7 . That street trees be added along Todd Avenue in accordance with the Forestry Division requirements ; 8 . That the improvements be made by May 31, 1995 . Mr. Thelen made a motion, seconded by Mrs . Horne, based on the staff report, a copy of which is attached hereto and made a part thereof, to approve SLU-12-94 , NE Cor. W. Mt. Hope Ave . & Todd Ave. , Quality Dairy Co. , Use of Existing Parking Lot for Employee Parking based on conditions . Mrs . Horne offered a friendly amendment for additional conditions, No. 9 , that a communication be sent to the Code Compliance Officer to monitor the site for enforcement of codes and ordinances, and the above eight stipulations . Mr. Thelen accepted the friendly amendment. PLANNING BOARD ACTION on the motion, with the nine conditions and incorporation of analysis and criteria used in the determination, was as follows : PLANNING BOARD MINUTES OCTOBER 18, 1994 - PAGE 7 Thelen Yea Forrest Yea Horne Yea Marshall Yea Goolsby Yea On a roll call vote, there were: Yeas : 5; Nays : 0; carried unanimously; SLU-12-94 , NE Cor. W. Mt. Hope Ave. & Todd Ave. , Quality Dairy Co. , Use of Existing Parking Lot for Employee Parking was : APPROVED. e. Next meeting Wednesday, November 9 , 1994 , at 3 : 30 p.m. , Planning Division Conference Room (NOTE: THIS MEETING MAY BE CANCELED) 2 . Urban Development Committee, Ms . Marshall, Vice Chair. a. Election of Chair and Vice Chair Ms . Marshall reported the results of Urban Development Committee elections held at this evening' s meeting: Mr. Ruge, Chair; Ms . Marshall, Vice Chair. b. Act-10-94, NE Cor. Saginaw & Westmoreland, Sale of City Parking Lot #14 Ms . Marshall noted that when the matter was previously before the Committee, no plans were submitted, and the Committee recommended that the petition not be approved. The petitioner has submitted new information, to be presented by Mr. Sturdevant. Mr. Sturdevant said that St. Lawrence has entered into negotiations with the adjacent property owners to the west across Westmoreland and on the north side of Saginaw for sale of property to the business owners for parking so that they can become conforming uses and meet the requirements of the Zoning Code as to parking. The concern of the Planning Board that the businesses would have no parking if City Parking Lot #14 were sold is no longer a factor. That clears the way for sale of the lot to St . Lawrence Hospital . The business owners and St. Lawrence Hospital are drafting the agreements, and they will be finalized according to the conditions in the staff report. It is recommended that the Planning PLANNING BOARD MINUTES OCTOBER 18, 1994 - PAGE 8 Board approve the sale subsequent to these conditions being fulfilled. Ms . Marshall made a motion, seconded by Mr. Forrest, to recommend approval of Act-10-94 , NE Cor. Saginaw and Westmoreland, Sale of City Parking Lot #14 , subject to the three conditions listed, plus one additional condition, namely, that St. Lawrence apply to rezone the property to 11DM-4" Residential District, which would allow the private hospital use of the parking lot. Mrs . Horne said, as a reminder, that the lot be sold at fair market value. Mr. Ruff brought up a procedural point, because the matter has previously been before the Board under the same case number. The previous action should be rescinded. The proper procedure should be to move to reconsider Act-10-94, the Board' s earlier action. Ms . Marshall, rephrasing, made a motion, seconded by Mrs . Horne, to reconsider the previous action concerning Act-10-94 , NE Cor. Saginaw and Westmoreland, Sale of City Parking Lot #14 . PLANNING BOARD ACTION on the motion, was as follows : On a voice vote, there were: Yeas : 5; Nays : 0; carried unanimously; previous action was reconsidered concerning Act-10-94, NE Cor. Saginaw and Westmoreland, Sale of City Parking Lot #14, and the case was returned to the floor for further action. The Board considered Act-10-94 on the floor; Ms . Marshall ' s motion recommending approval was now in order. PLANNING BOARD ACTION on the motion, was as follows : Forrest Yea Horne Yea Marshall Yea Thelen Yea Goolsby Yea On a roll call vote, there were: Yeas : 5 ; Nays : 0; carried unanimously; Act-10-94 , NE Cor. Saginaw and Westmoreland, Sale of City Parking Lot #14 , was APPROVED. C . Next meeting Tuesday, November 8 , 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex (NOTE: THIS MEETING MAY BE CANCELED) 3 . Executive Committee: Did not meet. PLANNING BOARD MINUTES OCTOBER 18, 1994 - PAGE 9 C. Report from Planning Manager: In the absence of Ms . Love, who was away, Mr. Ruff remarked first on the agenda for the Zoning and Ordinance Committee. No public hearings are scheduled for November, so the Zoning and Ordinance Committee would have no reason to meet in November. Urban Development Committee will possibly be considering two items, one for release of a piece of property that was purchased on Berwick and Hillborn. It would have been on for October, except that Mr. Maldonado had a heart attack and the matter was postponed for a month. The other item covers the donation of property on Marcus Street to the City of Lansing without City approval . Whether or not to accept it will be considered. The City Council on Monday night moved their meeting of Monday, October 31 (Halloween) , to Tuesday, November 1, the regularly scheduled date of the Planning Board. Since no public hearings are scheduled, the Board would meet on Wednesday, November 2, to take action on Z-11-94 and perhaps other things that may come up in the meantime. It should be a short meeting. We will reschedule the meeting if agreeable to the Board. Mr. Goolsby alluded to Z-11-94, 5300 S. Cedar Strut. The petitioner was concerned about the timing of construction before winter sets in. We have accommodated NABI by allowing them, at their own responsibility, to install the foundation and pad which would be constructed if approved. If it is not approved, either by the City Council or the Board of Zoning Appeals, it would be an expensive parking space. They understand and they accept that. No structure above grade is going to be constructed until the Board of Zoning Appeals takes action, and -the City Council approves . Mr. Thelen asked about 110 Clifford Street . Dan David, the Code Compliance Officer, phoned information. Mr. Jerome O'Neill removed a structure from the lot; he was required to provide a plan, and also do landscape screening and buffering and parking. He has yet to provide a plan, yet he has paved now, in a rush to complete paving before the end of the season. He was informed that he was required to provide a plan showing drainage and landscape screening and buffering. Dan David is addressing the issue with the Attorney' s Office and with Mr. O'Neill . Mary Margaret Woll phoned about Dr. Wacker on Ferguson Street, where he removed a home and requested rezoning PLANNING BOARD MINUTES OCTOBER 18, 1994 - PAGE 10 for parking. He has graded the site and planted trees and grass . D. Pending Items : Future action required. 1 . Zoning and Ordinance Committee : a. Z-23-90 , 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) Letters have been written to the applicants of these cases requesting withdrawal; no response has as yet been received. Follow-up letters will state that if responses are not received by a date certain, the Planning Office will close the cases . VI . NEW BUSINESS - None. VII . COMMUNICATIONS Chairman Goolsby referred to the two communications sent in the packet, already mentioned under I . D. above. VIII . COMMENTS FROM CHAIRPERSON - None. IX. BOARD MEMBER COMMENTS Mr. Forrest said he has a conflict and will be unable to attend the Rescheduled Meeting on November 2 , 1994 . He requested an excused absence for November 2 , 1994 . Mrs . Horne made a motion, seconded by Mr. Thelen, to excuse Mr. Forrest from the November 2 , 1994 Planning Board meeting; voice vote; unanimous, carried. Mrs . Horne made a motion, seconded by Ms . Marshall, that because of the City Council meeting being held on Tuesday, November 1, that the Planning Board meeting will be held on Wednesday, November 2, and that the announcement will be posted; voice vote; unanimous; carried. X. ADJOURNMENT - was at 8 : 10 p.m. Respectfully submitted Eleanor Eleanor K. Love, Secretary Lansing Planning Board Attachments c:\wp\data\p1anbd\mn101894 SLU-13-94 5430 S. Washington Ave. Right-of-Way GENERAL INFORMATION APPLICANT: Father Frederick L. Thelen STATUS OF APPLICANT: Represents Cristo Rey Church 5430 S. Washington Ave. Lansing, MI 48911 REQUESTED ACTION: Special Land Use EXISTING LAND USE: Church EXISTING ZONING: All Residential PROPERTY SIZE & SHAPE: 165 ' wide X 255 ' deep (42, 075 sq. ft. or . 96 of an acre) SURROUNDING LAND USE: N: Residential S: Residential E: Residential W: Residential SURROUNDING ZONING: N: "A" Residential District S: "A" Residential District E: "A" Residential District W: "A" Residential District MASTER PLAN DESIGNATION: Southwest Master Plan designates this area for low density residential: 0-7 du/acre. SPECIFIC INFORMATION Developer' s Proposal: Expand parking onto a portion of the Consumers Power right-of-way. The property is zoned "A" Residential District, which may be used for parking if granted a special land use permit. PLANNING BOARD PAGE 2 AGENCY RESPONSES: Board of Water & Light Electric Uility- The Electric Utility has no objectiions or concerns regarding the request for a special land use permit at 5430 S. Washington Avenue. Water Utility- Site plan approved. Electric Planning and System Studies- Need to see final landscape plan for berm and tree location. May conflict with BWL 138kV overhead line access and maintenance. Fire Marshal : No comment. Ameritech: None. Consumers Power Company: C. P. Co. has lease with Church which allows parking. Continental Cablevision: This project does not involve us at this time. Assessor: No Comments Transportation Engineer: Eliminate four proposed parking spaces to create an internal parking lot circulation aisle between parking bays--see attachments. ANALYSIS The Special Use Permit request is for the use of residentially zoned land to be used by Cristo Rey Church for parking. The land is a 165 foot wide Consumers Power right-of-way. An easement has been granted to Cristo Rey by Consumers Power to use the right-of-way for parking. A copy of the easement is attached. PLANNING BOARD PAGE 3 Evaluation Section 1282 . 03 (f) (i) -(9) sets forth the criteria which must be used to evaluate a Special Land Use permit request. The criteria and evaluation are as follows. 1 . COMPATIBILITY WITH SURROUNDING LAND USE The area surrounding the church is primarily single family in character. The use of the 165 foot wide Consumers Power right-of-way appears to be a good use of this underutilized property just north of the Cristo Rey Church provided landscape, screening and buffering is installed where it abuts residential areas. 2 . CHANGE IN THE ESSENTIAL CHARACTER OF THE AREA The use of the Consumers Power right-of-way will not change the essential character of this area as a single family residential area. 3 . INTERFERENCE WITH GENERAL ENJOYMENT OF ADJACENT PROPERTIES The use of the area should not adversely impact the general enjoyment of adjacent properties. A 2 foot high berm will be placed along the north property line which will include a pine tree buffer to be planted by the Cristo Rey Church. 4 . IMPROVEMENT TO PROPERTY AND SURROUNDING AREA The proposed special land use would represent a positive change to the property and the surrounding area. Washington Avenue is currently being widened to a three lane street with curb and gutter. Previously, people parked along the shoulder of the street. The expanded parking lot for the church will eliminate this situation and make the property more attractive. 5. ENVIRONMENTAL IMPACTS The use of the Consumers Power right-of-way should not result in any adverse environmental impacts. The entire parking lot will be improved with a layer of tailings which is ground up asphalt material that will allow for seepage of run-off. 6 . IMPACT ON PUBLIC SERVICES No additional public services are required for this special land use permit. PLANNING BOARD PAGE 4 7 . IMPACT ON UTILITIES No negative impact on utilities is anticipated for this special land use permit. 8 . COMPLIANCE WITH MASTER PLAN The Southwest Master Plan designates this area as a low density residential area. Churches are generally considered to be compatible with residential areas and are permitted by special land use permit. This proposal is therefore in compliance with the master plan. 9 . COMPLIANCE WITH ZONING DISTRICT REGULATIONS The expansion of the parking area would increase parking by 98 spaces. The site plan shows 71 parking spaces on the Cristo Rey site. An additional 98 spaces are located in the right- of-way. Total number of spaces is 169 spaces. The parking space requirement, which is based on the lineal footage of pews within the Church, is 75 parking spaces. The additional parking spaces would accommodate the special events that are often held at the church. SUMMARY Based upon the analysis of the special land use permit, it meets all of the nine principles required. The proposed special land use is harmonious with the character of adjacent property and surrounding uses. The proposed special land use will not change the essential character of the surrounding property. The proposed special land use will not interfere with the general enjoyment of adjacent properties. The proposed special land use will not be hazardous to adjacent properties. The proposed special land use will not place any demands on public services and facilities in excess of current capacities. The proposed special land use is consistent with the intent of the zoning code and objectives of the current comprehensive plan. PLANNING BOARD PAGE 5 RECOMMENDATION Staff recommends that the special land use as requested be approved subject to the approval of the landscape, screening and buffering plan submitted for review for the site plan review process and to be approved by the Board of Water and Light. i t ON N Obp \��..0ii•••�•�•iii•�•i•�"i•••••iyli Rl`\ 1�71 1�'•ON�•••••••� ••••••••!•ni IIIIII �I�:i !� �! �� •••••e.:�10-•�•�•••••••1:1504N OWN �,�,�� CR low �!0tr••••.:::••••�•. . mam �`���II A• ^ 'I . ,'y� �wt��►��•O•••••J'f!Al��i!�4:•i-i;L,•�t;D O,. IIIIII ���►\\II,,.. l,��•• In • •'�'•'•'�•ip� - ��r��rss��r ����•� ANS FFol ��•Cr 7.i C cz Will ' i APPROVED WITH ONE CORRECTION I. C. David J F. Greiner APPROVED 011095 TO CLERK 012395 Minutes of the Regular Meeting LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall 124 West Michigan Avenue TUESDAY, DECEMBER 20, 1994 I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 33 p.m. A. Roll Call - Present: Forrest, Greiner, LeBlanc, Marshall, Thelen; Walker; six present, two absent. B. Excused Absences - Goolsby; Ruge. At the last meeting, Mr. Goolsby and Mr. Ruge requested and were granted excused absences . C. Introductions - Chairman LeBlanc introduced new members David J F. Greiner and Art Walker. D. Approval of Agenda - The agenda was approved as printed. II . HEARINGS - None. III . COMMENTS FROM THE AUDIENCE (5 minutes each) - None. IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval : December 6, 1994 1 . Chairman LeBlanc said that minutes consideration would be deferred to the next meeting. B. Committee Reports : 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Next meeting WEDNESDAY, JANUARY 18, 1995, at 3 : 30 p.m. , Planning Division Conference Room. Chairman LeBlanc announced that Mr. Greiner and Mr. Walker have been assigned to the Zoning and Ordinance Committee. 2 . Urban Development Committee, Ms . Marshall, Vice Chair. a. Next meeting TUESDAY, JANUARY 17, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 2 3 . Executive Committee - did not meet. C . Report from Planning Manager - Ms . Love. Ms . Love said we have been busy working on the budget and the work program and also preparing three rezoning cases which will be coming before the Board in January. D. Pending Items : Future action required 1 . Zoning and Ordinance Committee: a. Z-3-91, 4700 Block Aurelius Road (Committee Held per continuance request) 2 . Planning Board: a. Z-9-94, 1500 Blk. E . Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall - (Planning Board Tabled 092094 ) VI . NEW BUSINESS A. Approval of Budget and Work Plan for FY 1995-6 . Ms . Love explained that the fiscal year runs from July 1 to June 30; Fiscal Year 1994-5 ends through June 30 , 1995 . We are still in FY 1994, which is half through, ending June 30, 1995 . We are estimating what will occur in the next six months . To carry out the Budget and Work Plan relating to FY 1995-6 , we start in July of 1995 and go through June 30, 1996 . During December, departments prepare their budgets . Each of the offices within the Planning and Neighborhood Development Department will submit budgets to Mr. Sykes ; in the Planning Office, we are working toward developing a final work plan submission and budget. Once we finish our budget, it is submitted to the mayor who holds his own hearings . Each department has to justify its requests . The mayor then makes decisions as to what he wants to present to the City Council . The Council holds hearings on Saturday mornings through April; during the first part of May they deliberate with the aim of settling on a budget in order to have it in place by July 1, 1995 . PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 3 That is the general process . Because the Planning Board has a significant role in directing planning activities for the City, it is a requirement that our Board look at the budget and work plan that we propose for the next year. One major item at the top of the list is the baseball stadium. Work on the stadium has changed the amount of time we have to devote on other things . The second thing is that because of the baseball stadium, we have reduced the amount of time we spend on neighborhood plans and master plan activities . We hope that with new staff, we will be able to rectify this situation. We have now started the North Lansing-Old Town Master plan that previously we did not have staff to work on. Another thing we are making a priority in our budget is providing computers for all staff . We NEED to be computerized. The Zoning Administrator does not have a even an old computer, nor is there a computer for a vacant secretarial position to be filled. We have a new principal planner coming on staff; however, I have no computer for that person. It is a major concern. The Planning Office is divided into two major divisions, the land use control component, and the comprehensive or master plan component, which is long range planning. It has been two years since we have had time to do any long range planning. Three different neighborhoods want to have a master plan done in their neighborhood. This should happen. We do not have the staff available to do this at this time. In terms of management, I am the manager of the Planning Office, responsible for the direction of the staff members . I work with Mr. Sykes on projects for the mayor and City Council as directed. I also work with a variety of other departments to coordinate activities, with Public Service, and with Board of Water and Light. A new priority in the work program is the baseball stadium. The conceptual design is completed and financing is in place, and the City Council has approved it. We are moving into Phase II . They will finish the design and initiate the construction process next March, with completion in April of 1996 in time to play baseball for the 1996 season. It is an ambitious schedule. There are several comprehensive planning activities we want to get back to. In comprehensive planning, first we define the geographic area, then we decide how the plan will be developed, and' in what order the tasks will be PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 4 done. In January, our new planner will delineate the areas and begin planning for the first phase of the revised Master Plan. The first part was River Island, including downtown and the west side, bounded by the river on the south, east and north and by Clare Street on the west, including Oldsmobile, downtown, the near north side and the east side. We anticipate using the same order; however, this is not finalized yet. We also have neighborhood plans, for example, the River Point Plan. We would like to do more neighborhood studies . The BTS Plan is done, but we need to implement the plan by purchasing the land from the state. Regarding the East Michigan Revitalization Plan, we are applying for ISTEA funds to do enhancement grants for development of the amenities along the street, and for reduction of the width. The School for the Blind study has been postponed--the State has voted not to send the School to Flint. Regarding the Capital Improvements Program, we have formulated a committee with members from each of the five boards who have a great interest in the Capital Improvements Program, namely, the Public Service Board, and Police, Fire, Planning, and Parks Boards . Each of the boards is making a presentation. The committee will make a recommendation to the Planning Board on January 24 . This is the first time that citizens have been involved in the CIP process and have begun to understand the magnitude of the problem. We have not done any improvements to the infrastructure in eleven years . Under Downtown Revitalization Activities, the Seven Block Plan has been approved by City Council; the Section 108 loan application has been completed, and we are waiting to hear from HUD as to whether or not we will be receiving the grant. We are in the process of buying the Triangle, which the Union Missionary Baptist Church in turn is interested in buying from the City. We are continuing to move along in acquiring structures for business expansion. We are moving to buy state properties on Fairview, Ferris, Comstock and Groesbeck. We are hopeful that we will soon be able to commit to an agreement . With regard to generalized land use studies , we would like to do formalized land use studies for the below- listed areas; however, again, we have not had time to do this . In the Waverly corridor, we are involved in a law PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 5 suit; consequently, we cannot change the land use while litigation is on-going. The East Grand River corridor may move forward. We have a number of people who have businesses or live in close proximity to E. Grand River east of Cedar-Larch and near Pennsylvania, High Street, Kalamazoo Street near Ramon's . There has been a great deal of interest by people in the area who have been involved in the North Lansing-Old Town area, but we do not have the resources to do this, not in conjunction with the North Lansing plan. Concerning Historic Resources Planning, we are heavily into this . We have submitted an application to do an intensive historic survey of North Lansing-Old Town, South Washington and the East Michigan area around the baseball stadium. This mirrors the three TIFA districts in the City. We are continuing to monitor the new Historic District Ordinance which went to Council December 12 . We hope it is in compliance with state law. We will soon be receiving certification that makes us eligible for state funding from the state Bureau of History. We continue to work for rehab of historic buildings . We just yesterday got a request by the owners of Jim' s Tiffany to tear it down. They want to put up an office building and a parking lot. We are looking at the new ordinance to determine what the ramifications of that will be relative to the Historic District Commission (the Commission does not want it torn down, but it is not on a register presently) . We are reviewing the new Historic District ordinance to see what our options are for that project. We are continuing to support the historic designation for North Lansing. The Consolidated Plan is a new HUD agreement that replaces the CHAS (Comprehensive Housing Assistance Strategy) which replaces HAP (Housing Assistance Program) , etc . This will be coming to the Planning Board in January for approval . Concerning waterfront development, the Economic Development Corporation recently committed $2 million to waterfront development around the Lansing Center with construction hopefully beginning in the spring. For Act 285 Review, we do Act 285 review for all City- owned public land. We also do regional coordination with Tri-County Regional Planning Commission and GTAC, and Ground Water Management Board for groundwater protection. PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 6 GTAC is looking at a model ordinance to be passed by all the local units of government to protect our drinking water supply. In Ingham County, we get all our drinking water from groundwater wells; also, we use more groundwater from the wells than any other county in Michigan, and we have to protect that resource. We must regulate the land uses above the aquifer. On Capitol Loop Coordination, we continue working with the state. Hopefully, they will be buying some land from us to develop the Capitol Loop. Concerning the Downtown Parking Program, we do not have that much to do with it other than to encourage businesses to help provide some of their own parking when they are developed. Regarding grant preparation as assigned by the Director, formerly, we did not do that much grant preparation, but now we are doing a tremendous number of grant applications, and we will continue this activity. There are several grants we will have to write relative to the baseball stadium, to streets, and to moving Cedar and Larch. We are also considering applying for an All- American City Designation. With a big computer, we can begin to provide census information to people phoning for it. Hopefully, we will also be able to provide graphics to go along with this information. AUTOCAD will provide zoning maps ; information service goes along with this . Our new planner is working to provide data regarding zoning and land use. This represents a major step for comprehensive planning. The Land Use Controls area is another large area that we work on, things that are more current, for a medium range plan. We estimate we will do 24 rezonings by the end of this year. Another thing we are going to ask for is a sign person who would devote full time to the sign code, issuing permits , citing violations and monitoring sign code compliance throughout the City. This would free the time of four or five other staff people now pursuing these activities and will generate enough revenue to pay for the person on an annual basis . Right now there are illegal signs, signs put up without permits or inspections, and signs in violation of the code. Even the applications that we do receive take a lot of time in terms of researching the records, visiting the site, and doing the computations and the analysis necessary to issue the sign permit. We could do better enforcement of PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 7 the sign code too, and free up inspectors and building inspectors rather than have them do sign inspections, if we had a person who could devote full time to signs . Regarding technical staff support to Boards and Committees, Chairman LeBlanc noted that Board Chairs should be added to the list. The Chairmen of the Planning Board, Board of Zoning Appeals, River and Waterfront Board, and Historic District Commission meet, usually on the fourth Friday of each month, to go over various problems, to keep in touch with each other, to network and communicate. Mr. Thelen said, regarding East Michigan Revitalization, he has been meeting with people on Clemens and Fairview at the Network Center regarding fires in garages, an alley, and issues in the neighborhood. Residents are working with the Community Policing Officers and Dan David. They want to put a gate in the alley. Ms . Love said Public Service agreed to put a gate in the alley for the residents; more meetings will be held in January about the matter. We also work on Nonconforming Land Uses . Class B limits the amount of value of work the applicant can do on a nonconforming structure. If the building is damaged by fire, a building permit cannot exceed 50 percent of the value of the building unless the building is changed to a Class A status . With regard to Flood Plain Regulations, we do a lot of flood plain work. We were recently recertified by FEMA, the Federal Emergency Management Agency, which confirmed that we are in conformance with their regulations . Zoning Code Amendments that need to be done include things such as home occupations, which need a major overhaul . Parking requirements may Pe too restrictive. Regarding groundwater regulations, there is nothing in the code that talks about groundwater at all, nothing to protects the resource or prevent certain kinds of detrimental uses, for instance, from being placed over aquifers . The residential care facilities area needs strengthening, and the landscape screening and buffering section is not strong enough; it does not force people to do what they are supposed to do unless we take them to court. If they have to post a performance bond, we could use the bond money if they don't perform. Child care regulations are by right in "A" Residential Districts; however, that did not carry over to the other districts . PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 8 We also review building permits, wrecking permits, and site plan reviews, and we furnish administrative and enforcement for the sign ordinance. This takes an incredible amount of time. We provide legal support on land use issues . Last year we had only two cases--we were in court only twice. Hopefully, we can stay out of court as much as possible; however, we do have to go to court for legal issues . On Special. Land Use Conditions and Landscape Requirement Follow-up, we make conditions when we issue special land use permits , and we have to make sure we have a tickler file to follow through on in these matters so we do not have any Clifford St. situations . Under Office Services, the City Charter requires that we have the Planning Board minutes to the Clerk within eight working days . Sometimes this is difficult. The Planning Office needs another clerical position. The Departmental Budget Summary gives you budget figures, original and actual, for Fiscal Year 1994 , and estimates for FY 1995 and 1996 . We budgeted $416 ,570 for FY 1994 , the actual figure for this fiscal year was $324,912 . 65 . For Fiscal Year 1995, we have $434, 907 budgeted. I cannot give you actual numbers as yet because they have not accounted for the month of December. Our request for next year is $442,245, which includes our fringe benefits for the first time--other budgets have not done this . Multiplying the base salary figure by 40 percent adds $119 ,024 to the budget. Under NEW PROGRAMS is a secretarial position. Equipment is the largest new request item: three new computers, a new camera, and an ink jet color plotter printer which will allow us to computer-generate zoning maps, rather than doing them by hand. Our total for new programs would be $50 ,494 with the base salaries that we have presently. On the equipment prioritization sheet, we need three new personal computers , so that all staff members have a computer. At present, I do not have even a dinosaur computer for our zoning administrator to use . We want a Canon still video camera kit to take pictures for presentations at Board meetings . Formerly, our graphics person went to the field and took pictures of application sites for presentation to the Board. This would replace the camera, film, and film development costs . We could take the pictures, put the disk in the computer, and the PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 9 information would be transferred into the text of the report. Once you have that computer image, you can play with it, see how it would look with a variety of enhancements . It would be important in imaging and visualizing the impacts of the case. This would be a wonderful technological addition; Public Service would be willing to pay for the use of it, as would Assessor' s Office. A third piece of equipment would be a color ink jet plotter printer. This could be use by almost every department in the City for graphic reproductions . We would charge them for the usage. Other expenses would include the postage hike, which has increased our postage charges . I have increased our graphics supplies and maintenance and repair. I am running higher on several items--legal advertising costs are higher. I have added a line for records management, which includes microfilming. Our voluminous records could be better managed on microfilm. Mr. Thelen said he was pleased about the new planner, new secretarial staff, and new computers, and about computer equipment having capability for land use and graphics . He inquired about the qualifications of the principal planner. Ms . Love said the position required experience in economic development and supervision; it is a position for which the City put out a job description. The person would direct the activities of individual planners in comprehensive planning efforts . Regarding comprehensive plans, neighborhood plans, and master planning activities, Mr. Thelen said he was concerned about the comprehensive plans that expired in 1990 . We are going to be postponing comprehensive plans for another year or two. We are behind in our comprehensive plans . This could affect the quality of our city and the awarding of grant moneys and other economic rewards . Mr. Thelen said he was concerned about neighborhoods and support services . Neighborhoods never seem to have a high priority. East Michigan Avenue and South Washington Corridor could be support service areas for residents of the near south side. They are important areas that need to be addressed, and we should do this before 1997 or 1998 . Regarding priorities, Ms . Marshall asked if the potential for revenue generation plays into this? Based on different priorities, some projects have the potential for paying for themselves . Could we get funding in PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 10 historic areas? Ms . Love said it plays a part. We have to do are things that are legally mandated, regardless of the cost; rezonings, special land uses, etc . , are the things we have to do first. We are legally mandated to have comprehensive planning; in January we will begin that. The neighborhood plans are identified in a larger master planning effort as things we have to pay closer attention to. That does not bring us any money. The plotter printer will begin to pay for itself immediately. We can charge other departments for the use of it. We also get requests from realtors for zoning and for floodplain information. We could sell maps . It will begin to pay for itself immediately. It will allow us to do customer service and sell products to more people. Mr. Thelen asked about the River Island Master Plan. It was the first master plan that was done in 1977 . Ms . Marshall said she was concerned about letting these things get so many years behind. Ms . Love said the mayor has asked for a strategic plan. This is comprehensive planning. We are moving along on that aspect of the program. It may be the No. 1 priority of our new planner. Ms . Love observed that in 1983 , the Planning Division had 34 people. Mr. Walker asked has lack of staff hampered grant writing? Ms . Love said in the past the City did not actively pursue grants . During the McKane administration, we went after a UDAG grant and a Michigan Equity grant and the CD grant. I cannot see spending our own money if we can match and double our money with grant funds . It takes time to write a grant, but it is time well spent. The problem is finding the time. Mr. Walker advised tapping into any available resources out there, because grantsmanship is a competitive activity, anyway. Ms . Love said she has a new subscription to a service that provides information about grants available and application methodology. Another good source is the National Downtown Association. There are grants for program moneys or for administration. Mr. Thelen said the Community Development Block Grant moneys can be used for staff . Chairman LeBlanc said an item that should be added to the work plan is an estimate of Board hours spent on the three boards , commission, subcommittees, and Board chairs meetings . Chairman LeBlanc said she also participated on the Ground Water Task Force that led to the development of the ordinance that is to be voted on soon at the local government level . We should also show how the City' s PLANNING BOARD MINUTES DECEMBER 20, 1994 - PAGE 11 budget is enhanced by these contributions . Ms . Marshall pointed out citizens ' contributions to the CIP process . Ms . Marshal made a motion, seconded by Mr. Thelen, that the Board has reviewed the work plan and budget for FY 1995-96 as attached hereto and made a part thereof and concurs therein; voice vote; Yeas : 6; Nays : 0; unanimous; motion carried; the Work Plan and Budget for FY 1995-96 was APPROVED. VII . COMMUNICATIONS VIII . COMMENTS FROM CHAIRPERSON Commenting about a report that Detroit has been awarded an Empowerment City grant, and three other Michigan communities have won Enterprise City grants, Ms . Love said that regardless of whether we get the designation, it was a very good process to go through, because it got people started talking and networking. It is bearing fruit already in the provision of funding for homeless people, the HUPPA grant for people with AIDS, the new building CACS has put up on Donora Street, and the community facilities and community development the City is going to do. Bankers are talking to people and to each other about business activities, starting minority businesses and small businesses . It was a good process . IX. BOARD MEMBER COMMENTS Mr. Thelen requested an excused absence for the January 10 meeting because he will away on business . He will also be away on January 18 and so unable to attend the Zoning and Ordinance Committee meeting on that date. Mr. Forest made a motion, seconded by Mr. Walker, to excuse Mr. Thelen from the January 10, 1995 meeting; voice vote; Yeas : 6 ; Nays : 0; unanimous; motion carried. Mr. Thelen offered a commendation to Mrs . Emly Horne for her many years of service on the Board, numerous committee meetings and extra work over the years . Chairman LeBlanc said we are planning a fete for outgoing Board members . Mrs . Horne has been recommended to fill a vacancy on the Board of Zoning Appeals . X. ADJOURNMENT - was at 9 : 20 p.m. Respectfully submitted Eleanor K. Love, Secretary Lansing Planning Board c:\wp\data\p1anbd\mn122094 Regular Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall TUESDAY, DECEMBER 20, 1994 AGENDA I. OPENING SESSION A. Roll Call B. Excused Absences C. Introductions D. Approval of Agenda II. HEARINGS - None III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: December 6, 1994 B . Committee Reports: 1. Zoning and Ordinance Committee: a. Next meeting WEDNESDAY, JANUARY 18, 1995, at 3:30 p.m. , Planning Division Conference Room 2. Urban Development Committee: a. Next meeting TUESDAY, JANUARY 17, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3. Executive Committee: C. Report from Planning Manager: D. Pending Items: Future action required 1. Zoning and Ordinance Committee: a. Z-3-91, 4700 Block Aurelius Road (Committee Held per continuance request) 2. Planning Board: a. Z-9-94, 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall - (Planning Board Tabled 092094) PLANNING BOARD AGENDA DECEMBER 20, 1994 PAGE 2 VI. NEW BUSINESS A. Approval of Budget and Work Plan for FY 1995 VII. COMMUNICATIONS VIII. COMMENTS FROM CHAIRPERSON IX. BOARD MEMBER COMMENTS X. ADJOURNMENT FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE NOTICE 24 HOURS PRIOR TO THE MEETING BY CALLING LOUISE H. CHRISTIAN AT 483-4066 OR 483-4088 TDD. c:\wp\data\p1anbd\12-12209.4ag APPROVED 011095 TO CLERK 012395 Minutes of the Regular Meeting LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall 124 West Michigan Avenue TUESDAY, DECEMBER 6, 1994 I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 32 p.m. A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Thelen; Ruge; seven members present, one absent. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absences - Jane Marshall . Ms . Marshall phoned a request for an excused absence. Mr. Thelen made a motion, seconded by Mr. Fountain, to excuse Ms . Marshall; voice vote; unanimous; Ms . Marshall was given an excused absence. C. Introductions . Eleanor K. Love, Planning Manager, introduced staff present: James A. Ruff, Zoning Administrator; Donna J. Wynant, Senior Planner; and Louise H. Christian, Planning Board Secretary. D. Approval of Agenda. The agenda was approved as printed. II . HEARINGS A. Z-12-94, 1236 Turner St. & 306 Clinton St. , "H" Lt. Industrial to "G-1" Business District Mr. Ruff presented information concerning the rezoning. Mr. Ruge asked how many apartments are proposed. Mr. Ruff said he did not have the exact number at this time but would check the application. Mr. Thelen asked about parking? Mr. Ruff said the plan is adequate to meet code requirements . Mr. Ruge asked about public parking in the area. Mr. Ruff said this should say unmetered parking (on page 2 of the report, Parking) . MARILYN FRYE, 222 LESLIE STREET, petitioner. These buildings are old, but my partner and I are developing them to have artist studios on the ground floor. Artists will use them as independent agents . Usage will be light in the total amount of traffic. There will be a gallery in the Turner Street Building that will face on the street. In the Turner Street building, there are to be PLANNING BOARD MINUTES DECEMBER 6 , 1994 - PAGE 2 four apartments with a maximum allowable of nine people, probably six, in two 1-bedroom and two 2-bedroom apartments , and on Clinton a ceramics studio on the first floor and one combination efficiency apartment and art studio upstairs . Our main concern is how we can meet the off-street parking requirement of the "H" Light Industrial Zoning. We did think the two buildings that back up to each other, ( ? ) we might build one or more buildings on the land, and that would make it impossible to meet the parking requirements . Our needs do not make parking a concern. Mr. Ruge asked Turner Street would have a small gallery; in the back; there would be space in the back and on the side? Ms . Frye said yes . On Clinton Street there will be a ceramics studio . On the upper floor there will be a private residence that will be a combination apartment and studio. Mr. Ruge asked if there would be workshops in the Turner Street Building. Ms . Frye said yes . This development was consistent with the other development in the Old Town Area. Extension of "G-1" Business makes sense for the general uses . ROBERT BUSBY, 12161 TURNER STREET, representing the Old Town Business and Art Association. I am here in support of the rezoning of 1236-38 Turner and 306 Clinton Street. I also represent some of the other property owners who support the change. Some time we want to approach the Planning Board to change area zoning. "H" Light Industrial is inappropriate for the uses in the area. Chairman LeBlanc said this concludes the public hearing. The petition will be taken up in the Zoning and Ordinance Committee meeting during in the recess . III . COMMENTS FROM THE AUDIENCE (5 minutes each) - none. IV. RECESS Mr. Thelen made a motion, seconded by Mrs . Horne, to recess for a meeting of the Zoning and Ordinance Committee, to consider Z-12-94 , 1236 Turner St. & 306 Clinton St. , "H" Lt . Industrial to "G-1" Business District; voice vote; 7-0 , unanimous ; carried; motion APPROVED. At this point the Planning Board reconvened in Business Session, with a call to order at 8 : 20 p.m. PLANNING BOARD MINUTES DECEMBER 6 , 1994 - PAGE 3 V. BUSINESS SESSION A. Minutes for Approval : Tuesday, November 15, 1994 Mr. Fountain made a motion, seconded by Mr. Ruge, to approve the minutes of November 15, 1994 . PLANNING BOARD ACTION on the motion was as follows : Goolsby Yea Horne Yea Ruge Yea Thelen Yea Forrest Yea Fountain Yea LeBlanc Yea On a roll call vote, there were: Yeas : 7; Nays : 0; carried unanimously; minutes of November 15, 1994 were APPROVED. B. Committee Reports 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Z-12-94, 1236 Turner St. & 306 Clinton St. , "H" Lt. Industrial to "G-1" Business District. The North-East Area Comprehensive Development Plan designates the general vicinity of the site for commercial use with residential uses (8-14 units/acre) in adjacent areas to the north. The applicant desires to rehabilitate two buildings for mixed residential and commercial use, with an art studio on the ground floor of one building and a ceramic studio in the other. The second floor of both buildings is proposed for apartments . The current "H" Light Industrial zoning does not permit the residential use BY RIGHT; the "G-1" zone does permit the residential use. In addition, the "G-1" zone does not require provision of off- street parking. The applicants are requesting rezoning of two small commercial/apartment buildings from industrial to general business . If granted, the rezoning would permit restoration of these buildings to their original uses of commercial on the ground floor and residential on the upper floors . Though it is not required by the "G-1" zoning district, the applicants ' plans indicate provision of on-site parking PLANNING BOARD MINUTES DECEMBER 6 , 1994 - PAGE 4 sufficient to serve the proposed uses . The proposed zoning and land use are consistent with recent trends in redevelopment of the North Lansing/Old Town area, and will be in keeping with the historic nature of the neighborhood. Staff recommends approval . In committee, Z-12-94 , 1236 Turner St. & 306 Clinton St. , "H" Lt. Industrial to "G-l" Business District was approved 4-0 . Based on the foregoing, Mr. Thelen made a motion, seconded by Mrs . Horne, according to testimony, evidence, the staff report, and the three reasons mentioned by Mr. Fountain that were discussed in committee, a copy of which is attached hereto and made a part thereof, to approve Z-12-94 , 1236 Turner St. & 306 ,Clinton St. , "H" Lt. Industrial to "G-1" Business District. Mr. Ruge said he was concerned about parking, specially if the area is developed. Mr. Thelen said there was much discussion on parking. We should clarify that "G-1" does not require the applicant to require parking. Parking as provided is something the applicant is doing and is more than sufficient for the use. Mrs . Love said that we have begun a revitalization plan for Old Town. A major issue to be addressed is adequate parking for all uses near the Grand River Avenue and Turner Street commercial area. PLANNING BOARD ACTION on the motion was as follows : Horne Yea Ruge Yea Thelen Yea Forrest Yea Fountain Yea Goolsby Yea LeBlanc Yea On a roll call vote, there were: Yeas : 7 ; Nays : 0 ; carried unanimously; Z-12-94, 1236 Turner St. & 306 Clinton St. , "H" Lt. Industrial to "G-1" Business District was APPROVED. b. Z-23-90, 2200 Olds Avenue - Acceptance of withdrawal request Mr. Thelen made a motion, seconded by Mrs . Horne to accept the withdrawal request. PLANNING BOARD ACTION on the motion was as follows : On a voice vote, there were: Yeas : 6 ; Nays : 0 ; Abstention: 1; carried; withdrawal of Z-12-90 was APPROVED. PLANNING BOARD MINUTES DECEMBER 6 , 1994 - PAGE 5 C. Next meeting Wednesday, January 18, 1995, at 3 : 30 p.m. , Planning Division Conference Room. 2 . Urban Development Committee, Mr. Ruge, Chair. d. Next scheduled meeting is Tuesday, January 17 , 1995,at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex. 3 . Committee of the Whole: a. Historic District Ordinance Mr. Thelen made a motion, seconded by Mr. Goolsby, to go into the Committee of the Whole; Yeas : 7 ; Nays : 0; carried unanimously. Donna Wynant, Senior Planner, presented the changes suggested by the Bureau of History of the State of Michigan; the changes, mostly in definitions, have been incorporated. We had to bring our definitions into congruence with Act 46 . The Historic District Commission put the revisions in place. Mr. Goolsby made a motion, seconded by Mrs . Horne, that we arise from the Committee of the Whole; voice vote; Yeas : 7 ; Nays : 0; motion carried unanimously. Chairman LeBlanc announced that the Planning Board was in session. Mr. Goolsby presented the report of the Committee of the Whole. The Committee of the Whole has met and discussed changes that have been made to the Historic District ordinance, changes that require compliance with the 1992 Public Act 46, changes made since October, and changes to bring it into compliance with the state law. Mr. Goolsby made a motion, seconded by Mr. Fountain, that Planning Board once again reaffirm its support for the proposed Historic District ordinance. PLANNING BOARD ACTION on the motion was as follows : On a voice vote, there were Yeas : 7 ; Nays : 0; carried unanimously; proposed Historic District ordinance was APPROVED. Ms . Love thanked Ms . Wynant and the Historic District Commission for the amount of work to put the ordinance together and incorporate all the recommendations and changes that were requested by the History Division and Assistant City Attorney. Congratulations are in order. PLANNING BOARD MINUTES DECEMBER 6 , 1994 - PAGE 6 C. Report from Planning Manager: Ms . Love said she and Ms . Wynant spent time last week putting together a historic preservation grant. The problem with the baseball stadium is that the MSU locker room may be located over a potential archaeological site, the site of the first school in Ward 4 , Larch Street School, at the corner of Ottawa and Larch Street. The school was built in the 1800s and demolished in 1956 . Subsequently Ottawa Street has been constructed over part of it and Paramount Coffee over another portion of it, leaving two walls possibly intact, if they are still there. We do not know if it is significant. We are submitting information regarding all of the structures and all of the people who have lived in the neighborhood and a more thorough review of the literature regarding that school site. If it is determined to be significant, we will be required to do a Phase II test, which is to take a back hoe and a tooth brush and dig a trench on the site in the middle of the Paramount Coffee parking lot to determine if any walls remain there . We do not own Paramount Coffee, so it would be bad form to dig up their parking lot. The State suggested that we apply for a grant they have available, a 60-40 match grant for historical preservation. It allows for archaeological Phase II testing to be done. We estimate it will cost about $5 , 000 . 2 . We are going to apply for this grant in North Lansing as well . We are proposing two basic studies , the archaeological study beginning in February and ending in March; the second an extensive historic and archaeological study beginning in February and ending the first of October. The total amount of the whole grant would be $41,450 to do an intensive inventory of 735 structures and to do the archaeological $5 ,000 study. We hope to find out if we received the grant by the first of February. If we get it, we will have all of North Lansing, Old Town, and the depot-baseball stadium area, and South Washington from Michigan through Lenawee will be done . Because these are areas where the City has indicated it will commit money for economic development, we don't want any surprises at the last minute. 3 . The areas to be involved are the three TIFA areas where the City anticipates working with various types of federal dollars . Mr. Ruge asked if this will interfere with the timetable and getting the construction done in 1996 . Ms . Love said they estimate they will be out in March. We are going to take a back hoe and dig up the walls that will have to be excavated anyway. PLANNING BOARD MINUTES DECEMBER 6 , 1994 - PAGE 7 There will be a vacation of Ottawa Street and Anderson street, to be vacated between Cedar and Larch. There will be a baseball town meeting on baseball town meeting on December 8 in the Lansing Center at 5 : 30 p.m. , and another December 15 at 11 : 00 in the Lansing Center. The architect and construction manager for Phase II were selected. The Architect is HNTB, Kansas City; Clark Construction is the construction manager. This is why the budget and work program got blown out of the water. We will have to have another meeting in December, because the budget is due January 3, 1995 . Another thing regarding location of the Central Garage is finding a new site for it, and for Park Equipment Maintenance. We have two new rezonings, and one more, that Mr. Neller is requesting, between WILX and the Expressway from "D-1" Professional Office to "F" Commercial . He is looking at large users who are interested in large parcels . Mr. Thelen asked when is next Old Town Meeting; Ms . Wynant said next Wednesday, December 14 at the Comfort Station. Chairman LeBlanc directed members ' attention to Pending Items . D. Pending Items : Future action required. 1 . Zoning and Ordinance Committee: a. Z-3-91, 4700 Block Aurelius Road (Committee Held) VI . NEW BUSINESS A. Proposed schedule of 1995 meeting dates . B. Regarding scheduling a second December meeting, Mrs . Horne made a motion, seconded by Mr. Forrest, to reschedule Tuesday, December 20, 1994 ; voice vote; Yeas : 7 ; Nays : 0; carried unanimously. Mr. Goolsby and Mr. Ruge requested excused absences for December 20 . Mrs . Horne made a motion, seconded by Mr. Forrest, to excuse Mr. Goolsby and Mr. Ruge; voice vote; Yeas : 7 ; Nays : 0; unanimous; carried; scheduling a second December meeting was APPROVED. C. Regarding the January meeting schedule, Mr. Ruge made a motion, seconded by Mrs . Horne, to schedule January meetings for January 10 and 24, 1995 in order to PLANNING BOARD MINUTES DECEMBER 6 , 1994 - PAGE 8 accommodate the Development Office time table for CDBG objectives and activities statement hearings for the coming year; voice vote; Yeas : 7 ; Nays : 0; unanimous; carried; January meeting schedule was APPROVED. D. Regarding adoption of the 1995 meeting schedule, Mr. Forrest made a motion, seconded by Mr. Goolsby, to adopt the meeting schedule for 1995 as presented; voice vote; Yeas : 7 ; Nays : 0; unanimous; carried; the meeting schedule for 1995 was APPROVED. VII . COMMUNICATIONS Chairman LeBlanc said that in addition to the 1995 meeting schedule, the packet also contained two reprints, one from the American Planning Association Journal, "Rethinking Zoning to Accommodate the Elderly in Single Family Housing" and the other from Zoning News, "Dealing with Bias and Conflicts of Interest. " VIII . COMMENTS FROM CHAIRPERSON Chairman LeBlanc noted a mention in Historic Network of restoration of historic buildings taking place in North Lansing. The spring conference is April 21 and 22 in Muskegon. IX. BOARD MEMBER COMMENTS X. ADJOURNMENT - was at 9 : 20 p.m. Respectfully submitted J Eleanor K. Love, Secretary Lansing Planning Board c:\wp\data\p1anbd\mn120694 Regular Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall TUESDAY, DECEMBER 6, 1994 AGENDA I. OPENING SESSION A. Roll Call B. Excused Absences C. Introductions D. Approval of Agenda II. HEARINGS A. Z-12-94, 1236 Turner St. & 306 Clinton St. , "H" Lt. Industrial to "G-1" Business District III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS - Committee meetings V. BUSINESS SESSION A. Minutes for Approval: November 15, 1994 B. Committee Reports: 1. Zoning and Ordinance Committee: a. Z-12-94, 1236 Turner St. & 306 Clinton St. , "H" Lt. Industrial to 11G-1" Business District b. Z-23-90, 2200 Olds Avenue - Acceptance of withdrawal request C. Next meeting WEDNESDAY, JANUARY 18, 1995, at 3:30 p.m. , Planning Division Conference Room 2. Urban Development Committee: a. Next meeting TUESDAY, JANUARY 17, 1994 at 4 p.m. , Planning Division Conference Room, . Second Floor, Washington Square Annex 3. Committee of the Whole: a. Historic District Ordinance 4. Executive Committee: C. Report from Planning Manager: PLANNING BOARD AGENDA DECEMBER 6, 1994 PAGE 2 D. Pending Items: Future action required 1. Zoning and Ordinance Committee: a. Z-3-91, 4700 Block Aurelius Road (Committee Held per continuance request) 2. Planning Board: a. Z-9-94, 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall - (Planning Board Tabled 092094) VI. NEW BUSINESS A. Proposed schedule of 1995 meeting dates. Please note second and fourth Tuesday January dates, scheduled to accommodate the time frame for hearing on the Draft Statement of Community Development Objectives and Projected Uses of Funds. VII. COMMUNICATIONS VIII. COMMENTS FROM CHAIRPERSON IX. BOARD MEMBER COMMENTS X. ADJOURNMENT FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE NOTICE 24 HOURS PRIOR TO THE MEETING BY CALLING LOUISE H. CHRISTIAN AT 483-4066 OR 483-4088 TDD. C:\WP\DATA\PLANBD\12-12069.4ag APPROVED 120694 TO CLERK 120794 Minutes of the Regular Meeting LANS I NG PLANNING BOARD 7 : 30 p.m. , City Council Chambers ° ' D Tenth Floor, Lansing City Hall "' CEC f �;,� : 06 124 West Michigan Avenue TUESDAY, NOVEMBER 15 , 1994LPrt I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 30 p.m. . A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Marshall, Ruge, Thelen; eight members present. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absences - none. 1 . Introductions . Eleanor Love, Planning Manager, introduced staff present: Louise H. Christian, Planning Board Secretary. C. Approval of Agenda. The agenda was approved as printed. II . HEARINGS - None. III . COMMENTS FROM THE AUDIENCE (5 minutes each) - None. IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval : Wednesday, November 2 , 1994 Mr. Fountain made a motion, seconded by Mr. Thelen, to approve the minutes of Wednesday, November 2 , 1994 . Mr. Ruge, who arrived at 7 : 45 on November 2, asked that the minutes be changed to reflect the fact that he was present. PLANNING BOARD ACTION on the motion was as follows : On a roll call vote, there were: Yeas : 7 ; Abstentions : 1 (Mr. Forrest was not present and so abstained) ; Nays : 0; carried unanimously; the minutes of Wednesday, November 2 , 1994 were: APPROVED. B. Committee Reports 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Next meeting Wednesday, December 14, 1994, at 3 : 30 p.m. , Planning Division Conference Room PLANNING BOARD MINUTES NOVEMBER 15 , 1994 - PAGE 2 2 . Urban Development Committee, Mr. Ruge, Chair. Rescheduled Meeting held 6 :45 p.m. , Tuesday, November 15, 1994 , City Council Chambers, prior to Planning Board meeting. a. Act-13-94 , Marcus Street, Land Deeded to City. Tabled in committee to get more information. b. Act-16-94 , 300 S . Capitol, Sale of Parcel Behind Commerce Center to Cooley Law School . Tabled in committee to get more information. C . Act-12-94 , Request to Purchase Vacant City- Owned Land, Berwick & Hillborn In committee, it was moved and seconded to sell the property for fair market value, based on the fact that it did not appear that the property was needed for adequate access to the site. Mr. Ruge made a motion, seconded by Mr. Thelen, that the Planning Board approve the sale for fair market value and whatever restrictions are necessary for the City to sell the property. Mr. Ruge said there is enough space for a cul-de-sac, there was adequate access from Glenbrook, and Hillborn does not go through. The cul-de-sac will be coming from the north instead of from the south. Mr. Fountain said he saw a problem--if you have a street, such as Glenbrook, that parallels a major arterial, people will take the parallel street to get by a traffic light. He mentioned the possible desirability of a long-term lease in order to control the property. Having no options for the future is not a good idea. PLANNING BOARD ACTION on the motion, was as follows . A yes vote is a vote to approve the appeal . Goolsby Yea Horne Nay Marshall Yea Ruge Yea Thelen Yea Forrest Yea Fountain Nay LeBlanc Yea On a roll call vote, there were: Yeas : 6 ; Nays : 2 ; carried; Act-12-94 , Request to Purchase Vacant City-Owned Land, Berwick & Hillborn was APPROVED. d. Next meeting Tuesday, December 13 , 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex PLANNING BOARD MINUTES NOVEMBER 15, 1994 - PAGE 3 3 . Executive Committee : Did not meet. C. Report from Planning Manager: Ms . Love reported interviewing nine candidates for the Principal Planner position. If all approvals are obtained, we will offer the job and have someone hired no later than January 1, 1995 . Regarding the budget, Ms . Love will be preparing for the first meeting in December a preliminary work plan and a preliminary budget for our division. We are also working on a new CIP process that will provide more citizen input than in the past. This year we will utilize a member from the major boards-- Planning, Public Service, Fire, Police, and Parks--that have major impacts on the CIP process . A member from each board will sit on the panel (the Planning Board member is Jane Marshall) . The panel will listen to requests , try to develop a proactive list, look at ways to attack problems, and find other sources of funds . The process will take about 45 days; we are shooting for a recommendation to the Mayor from this Board for the meeting of January 17 . Ms . Love transmitted some information about the status of the baseball stadium, and about the revitalization plan for Old Town which will hold a meeting on November 30 at the North Presbyterian Church. In connection with stadium construction, the Central Garage will be moved, possibly to the Diamond Reo site, which the City already owns . Mr. Fountain said Paramount Coffee and Detroit Ball Bearing would be natural activities, very compatible with the Diamond Reo site because they are warehouse and wholesale operations . D. Pending Items : Future action required. 1 . Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) Letters have been written to the applicants of these cases requesting withdrawal; no response has as yet been received. Follow-up letters will state that if responses are not received by a date certain, the Planning Office will close the cases . VI . NEW BUSINESS - None . PLANNING BOARD MINUTES NOVEMBER 15, 1994 - PAGE 4 VII . COMMUNICATIONS The Chairman noted receipt of two letters , one regarding Z-23- 90 from Enprotech, and the other regarding Z-3-91 from Dean Transportation. Mr. Goolsby made a motion, supported by Mrs . Horne, to accept the letters; carried unanimously, referred to Zoning and Ordinance Committee . Revised lists were distributed containing Planning Board members names and addresses . Mr. Ruge expressed appreciation for the reprint of "Toward a Longer View and Higher Duty for Local Planning Commissions" from the Journal of the American Planning Association_ and for MSPO publications previously received. VIII . COMMENTS FROM CHAIRPERSON Ms . LeBlanc transmitted information on the ECHO plan for senior citizens which buys you built prefab housing if home owners wish to have their elderly parents come to live with them. IX. BOARD MEMBER COMMENTS Some discussion ensued regarding dates for upcoming meetings . The meeting for December 20 was canceled, as was the January 3, 1995 meeting. Mr. Goolsby made a motion, seconded by Mrs . Horne, to cancel the December 20, 1994 meeting and also the regularly scheduled meeting for January 4 , 1995, and to direct Planning staff to schedule a meeting for Wednesday, January 18, 1995 in order to hold a hearing on the Draft Statement of Community Development Objectives and Projected Uses of Funds; on a voice vote, the motion carried unanimously; APPROVED. X. ADJOURNMENT - was at 8 : 35 p.m. Respectfully submitted Eleanor K. Love, Secretary Lansing Planning Board Attachments c:\wp\data\p1anbd\mn111594 Regular Meeting ( ; '•.� _ LANSING PLANNING BOARD 7:30 m. Tenth Floor : Lt�� f; p• ki r �, rl! .J" �l,� City Council Chambers, Lansing City Hall Tuesday, NOVEMBER 15, 1994 �{U-��ISliIG CI l i CLERif AGENDA I. OPENING SESSION A. Roll Call B . Excused Absences C. Introductions D. Approval of Agenda II. HEARINGS - None III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: November 2, 1994 B. Committee Reports: 1. Zoning and Ordinance Committee: a. Next meeting Wednesday, December 14, 1994, at 3:30 p.m. , Planning Division Conference Room 2. Urban Development Committee, Rescheduled Meeting (6:45 p.m. , Tuesday, November 15, 1994, City Council Chambers) a. Act-12-94, Request to Purchase Vacant City-Owned Land, Berwick & Hillborn b. Act-13-94, Marcus Street, Land Deeded to City C. Act-16-94, 300 S. Capitol, Sale of Parcel Behind Commerce Center to Cooley Law School d. Next meeting Tuesday, December 13, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3. Executive Committee: C. Report from Planning Manager: D. Pending Items: Future action required 1. Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) PLANNING BOARD AGENDA NOVEMBER 15, 1994 PAGE 2 Letters have been written to the applicants of these cases requesting withdrawal; no response has been received. Follow-up letters state that if responses are not received by November 11, the Planning Office will close the cases. 2. Planning Board: a. Z-9-94, 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall - (Planning Board Tabled 092094) VI. NEW BUSINESS VII. COMMUNICATIONS A. Revised Planning Board Member Lists. B. "Toward a Longer View and Higher Duty for Local Planning Commissions." VIII. COMMENTS FROM CHAIRPERSON IX. BOARD MEMBER COMMENTS X. ADJOURNMENT FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE NOTICE 24 HOURS PRIOR TO THE MEETING BY CALLING LOUISE H. CHRISTIAN AT 483-4066 OR 483- 4088 TDD. C:\WP\DATA\PLANBD\11-11159.4aq DRAFT DRAFT TO CLERK 112994 APPROVED TO CLERK Minutes of the Regular Meeting LANSING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall 124 West Michigan Avenue TUESDAY, NOVEMBER 15, 1994 I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 30 p.m. A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Marshall, Ruge, Thelen; eight members present. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absences - none. 1 . Introductions . Eleanor Love, Planning Manager, introduced staff present: Louise H. Christian, Planning Board Secretary. C. Approval of Agenda. The agenda was approved as printed. II . HEARINGS - None. III . COMMENTS FROM THE AUDIENCE (5 minutes each) - None. IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval : Wednesday, November 2 , 1994 Mr. Fountain made a motion, seconded by Mr. Tia-elen, to approve the minutes of Wednesday, November 2, -p9k, Mr. Ruge, who arrived at 7 :45 on November 2, ag3ced' that the minutes be changed to reflect the fact that h'e was present. PLANNING BOARD ACTION on the motion was as follows : r `•=' On a roll call vote, there were: Yeas : 7 ; Abstentions . 1 (Mr. Forrest was not present and so abstained) ; Nays : 0; carried unanimously; the minutes of Wednesday, November 2 , 1994 were : APPROVED. B. Committee Reports 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. PLANNING BOARD MINUTES NOVEMBER 15 , 1994 - PAGE 2 a. Next meeting Wednesday, December 14 , 1994 , at 3 : 30 p.m. , Planning Division Conference Room 2 . Urban Development Committee, Mr. Ruge, Chair. Rescheduled Meeting held 6 : 45 p.m. , Tuesday, November 15, 1994, City Council Chambers, prior to Planning Board meeting. a. Act-13-94 , Marcus Street, Land Deeded to City. Tabled in committee to get more information. b. Act-16-94 , 300 S . Capitol, Sale of Parcel Behind Commerce Center to Cooley Law School . Tabled in committee to get more information. C . Act-12-94 , Request to Purchase Vacant City- Owned Land, Berwick & Hillborn In committee, it was moved and seconded to sell the property for fair market value, based on the fact that it did not appear that the property was needed for adequate access to the site. Mr. Ruge made a motion, seconded by Mr. Thelen, that the Planning Board approve the sale for fair market value and whatever restrictions are necessary for the City to sell the property. Mr. Ruge said there is enough space for a cul-de-sac, there was adequate access from Glenbrook, and Hillborn does not go through. The cul-de-sac will be coming from the north instead of from the south. Mr. Fountain said he saw a problem--if you have a street, such as Glenbrook, that parallels a major arterial, people will take the parallel street to get by a traffic light. He mentioned the possible desirability of a long-term lease in order to control the property. Having no options for the future is not a good idea. PLANNING BOARD ACTION on the motion, was as follows . A yes vote is a vote to approve the appeal . Goolsby Yea Horne Nay Marshall Yea Ruge Yea Thelen Yea Forrest Yea Fountain Nay LeBlanc Yea On a roll call vote, there were: Yeas : 6 ; Nays : 2 ; carried; Act-12-94 , Request to Purchase Vacant City-Owned Land, Berwick & Hillborn was APPROVED. PLANNING BOARD MINUTES NOVEMBER 15 , 1994 - PAGE 3 d. Next meeting Tuesday, December 13, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3 . Executive Committee: Did not meet. C. Report from Planning Manager: Ms . Love reported interviewing nine candidates for the Principal Planner position. If all approvals are obtained, we will offer the job and have someone hired no later than January 1, 1995 . Regarding the budget, Ms . Love will be preparing for the first meeting in December a preliminary work plan and a preliminary budget for our division. We are also working on a new CIP process that will provide more citizen input than in the past . This year we will utilize a member from the major boards-- Planning, Public Service, Fire, Police, and Parks--that have major impacts on the CIP process . A member from each board will sit on the panel (the Planning Board member is Jane Marshall) . The panel will listen to requests, try to develop a proactive list, look at ways to attack problems, and find other sources of funds . The process will take about 45 days; we are shooting for a recommendation to the Mayor from this Board for the meeting of January 17 . Ms . Love transmitted some information about the status of the baseball stadium, and about the revitalization plan for Old Town which will hold a meeting on November 30 at the North Presbyterian Church. In connection with stadium construction, the Central Garage will be moved, possibly to the Diamond Reo site, which the City already owns . Mr. Fountain said Paramount Coffee and Detroit Ball Bearing would be natural activities , very compatible with the Diamond ' Reo site because they are warehouse and wholesale operations . D. Pending Items : Future action required. 1 . Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) Letters have been written to the applicants of these cases requesting withdrawal; no response has as yet been received. Follow-up letters will state that if responses are not received PLANNING BOARD MINUTES NOVEMBER 15 , 1994 - PAGE 4 by a date certain, the Planning Office will close the cases . VI . NEW BUSINESS - None . VII . COMMUNICATIONS The Chairman noted receipt of two letters , one regarding Z-23- 90 from Enprotech, and the other regarding Z-3-91 from Dean Transportation. Mr. Goolsby made a motion, supported by Mrs . Horne, to accept the letters; carried unanimously, referred to Zoning and Ordinance Committee . Revised lists were distributed containing Planning Board members names and addresses . Mr. Ruge expressed appreciation for the reprint of "Toward a Longer View and Higher Duty for Local Planning Commissions" from the Journal of the American Planning Association and for MSPO publications previously received. VIII . COMMENTS FROM CHAIRPERSON Ms . LeBlanc transmitted information on the ECHO plan for senior citizens which buys you built prefab housing if home owners wish to have their elderly parents come to live with them. IX. BOARD MEMBER COMMENTS Some discussion ensued regarding dates for upcoming meetings . The meeting for December 20 was canceled, as was the January 3 , 1995 meeting. Mr. Goolsby made a motion, seconded by Mrs . Horne, to cancel the December 20 , 1994 meeting and also the regularly scheduled meeting for January 4 , 1995 , and to direct Planning staff to schedule a meeting for Wednesday, January 18 , 1995 in order to hold a hearing on the Draft Statement of Community Development Objectives and Projected Uses of Funds ; on a voice vote, the motion carried unanimously; APPROVED. X. ADJOURNMENT - was at 8 : 35 p.m. Respectfully submitted Eleanor K. Love, Secretary Lansing Planning Board Attachments c:\wp\data\p1anbd\mn111594 CLERK OF Lq�-A FOR POSTING S CITY of LANSING * * E C[IVr D INTEROFFICE COMMUNICATION 'p�ppDDD IIlI!! 'y�cui�ad' CT 2 G L��P�SI;gG m orandum To: PLANNING BOARD MEMBERS CC: Eleanor K. Love, Planning Manager From: James A. Ruff, Zoning Administrator Date: October 20, 1994 Subject: RESCHEDULED PLANNING BOARD MEETING The regular meeting of the Planning Board scheduled to be held Tuesday, November 1, 1994, has been rescheduled to Wednesday, November 2, 1994. The meeting will be held as usual at 7:30 p.m. in the City Council Conference Room, Tenth Floor, City Hall, 124 W. Michigan Avenue, Lansing, Michigan. c:\wp\data\planhd\mcresche.dmt APPROVED AS PRINTED WITH ONE CHANGE: JOHN RUGS REQUESTED TO BE SHOWN AS PRESENT UNDER I.A.Roll Call. APPROVED 111594 TO CLERK 111894 Minutes of the Rescheduled Meeting LANS ING PLANNING BOARD 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall o, 5 124 West Michigan Avenue WEDNESDAY, NOVEMBER 2 , 1994 (;!E I . OPENING SESSION At 7 : 30 p.m. , Chairman Helen LeBlanc called the meeting to order as a rescheduled meeting (rescheduled from Tuesday, November 1, 1994 ) . A. Roll Call . Present: Fountain, Goolsby, Horne, LeBlanc, Marshall, Thelen; RUGE; &i-x SEVEN members present, age absent, and Forrest excused. Ex officio Councilmembers Jones and Lilly -not in attendance. B. Excused Absences - Ted Forrest. At the October 18 meeting, Mr. Forrest requested and was granted an excused absence for the rescheduled meeting of Wednesday, November 2 , 1994 , because of a conflicting engagement . 1 . Introductions . In the absence of both Eleanor K . Love , Planning Manager, and James A. Ruff, Zoning Administrator, the Chairman introduced Doris M. Witherspoon, Senior Planner, and Louise H. Christian, Planning Board Secretary. C. Approval of Agenda. The agenda was approved as printed. II . HEARINGS - None. III . COMMENTS FROM THE AUDIENCE (5 minutes each) GEORGE SWANSON, 1562 GREENCREST, EAST LANSING, REPRESENTING NABI . Do Board members have any questions on the request. There were no questions . Chairman LeBlanc pointed out that the Board of Zoning Appeals would have to consider a variance; Mr. Swanson said he was aware of that fact. IV. RECESS - None. V. BUSINESS SESSION A. Minutes for Approval : Tuesday, October 18, 1994 Mr. Thelen made a motion, seconded by Mr. Fountain, to approve the minutes of October 18, 1994 . PLANNING BOARD MINUTES NOVEMBER 2 , 1994 - PAGE 2 PLANNING BOARD ACTION on the motion was as follows : Fountain Abstain Goolsby Yea Horne Yea Marshall Yea Thelen Yea LeBlanc Abstain On a roll call vote, there were: Yeas : 4 ; Nays : 0; Abstentions because of absence : 2; carried; the minutes of October 18, 1994 were APPROVED. B. Committee Reports 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a . Z-11-94, 5300 S . Cedar Street, "F" Commercial and "J" Parking Districts to "F" Commercial District, NABI Bio Medical Center The petitioner proposes construction of a walk-in freezer at the rear of the building for additional blood and plasma storage space. The construction of the freezer, to the rear of the building, would encroach into the 25 ' rear yard setback. Therefore, an application to the Board of Zoning Appeals for a rear yard setback variance is needed. Section 1278 . 08 (b) and 1268 . 08 of the Zoning Code requires a 25 ' rear yard setback in the "F" ( "J" ) Districts . COMMITTEE ACTION: The Committee found, based on testimony, evidence, and the staff report, that the proposed zoning change is in conformance with the Master Plan, and is compatible with the surrounding land use. The Southeast Area Comprehensive Plan designates this area for commercial use. Further, the Committee found that: The proposed use is compatible with surrounding land uses . The proposed use is compatible with the Southeast Area Comprehensive Plan. The Food and Drug Administration requires the storage of blood and plasma in an indoor freezer. The walk-in freezer should have no adverse environmental impacts . There should be no negative impacts on vehicular and pedestrian traffic. PLANNING BOARD MINUTES NOVEMBER 2 , 1994 - PAGE 3 There should be no negative impacts on future developments . The construction of a billboard would be a concern. In committee, it was moved and seconded to rezone the rear 30 ft. for the construction of a walk-in freezer at the rear of the building for the storage of additional blood and plasma; motion carried unanimously. Z-11-94 was approved in committee. NOTE : Approval was given with the understanding that the owner will provide for proper disposal of bandage waste; also, driveway circulation clarification needs were noted. It was also understood that to construct the freezer, approval by the Board of Zoning Appeals will be necessary. Mr. Thelen made a motion, seconded by Mr. Fountain, based on the staff report and the five conditions, a copy of which is attached hereto and made a part thereof, to approve Z-11-94 , 5300 S . Cedar Street, "F" Commercial and "J" Parking Districts to "F" Commercial District, for NABI Bio Medical Center. Mr. Fountain offered as a point of clarification, that the petition deals only with the back portion of the property, and not with the front. The rear 30 feet of the "J" Parking is where the freezer is to be constructed. PLANNING BOARD ACTION on the motion was as follows : Goolsby Yea Horne Yea Marshall Yea Thelen Yea Fountain Yea LeBlanc Yea On a roll call vote, there were: Yeas : 6; Nays : 0; carried unanimously; Z-11-94, West 30 feet of the property at 5300 S . Cedar Street, rezoned from "J" Parking District to "F" Commercial District, NABI Bio Medical Center, was APPROVED as modified from the petition. Chairman LeBlanc explained to the petitioner that the petition will be sent to the City Council with the Planning Board' s recommendation for approval . The next step is the Board of Zoning Appeals Thursday, November 10, 1994 . The City Council will hold a public hearing later and make a decision. Mr. Swanson said the waste problem has already been addressed. b. A November meeting will not be held. Next meeting Wednesday, December 14, 1994 , at 3 : 30 p.m. , Planning Division Conference Room. PLANNING BOARD MINUTES NOVEMBER 2 , 1994 - PAGE 4 2 . Urban Development Committee, Ms . Marshall, Vice Chair. C. Next scheduled meeting is Tuesday, November 8, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex; however, the date may be postponed later in November. 3 . Executive Committee: Did not meet. C. Report from Planning Manager: In the absence of Ms . Love, Ms . Witherspoon reported on several matters . The Urban Development Committee meeting may be postponed until later in November. Ms . Witherspoon distributed a map outlining some of the downtown projects for 1994 , 1995 and 1996 . The Planning Staff will provide information of the projects listed. (Mr. Ruge arrived at this point. ) A public meeting for the purpose of discussing Phase I of the baseball facility will be held on December 2, 1994 at the Governor' s Room at the Lansing Center. Mr. Thelen asked about the Master Plan for Old Town. Ms . Witherspoon said Donna Wynant, Jim Sturdevant and Steve Hayward are working on the project. Mr. Thelen said an informational meeting will be held Thursday, November 10, 1994 at 7 p.m. at the North Presbyterian Church, 108 W. Grand River Avenue, northwest corner of Washington and Saginaw. Ms . Witherspoon said there is a Old Town Forum meeting on Sunday, November 6, 1994 between 4 and 6 p.m. at the Comfort Station in North Lansing. Mr. Thelen said he is going to the meeting. Chairman LeBlanc said Ms . Love indicated it would be desirable for an Urban Development Committee member to work on the Master Plan; Mr. Goolsby said he would be willing to do this; however, he will be out of town at the time of the first meeting. . Mr. Goolsby said, regarding UDC meetings on Tuesdays, he has conflicts during the afternoon. He suggested holding the UDC meeting immediately prior to the regular Planning Board meeting, or at a different time of day. PLANNING BOARD MINUTES NOVEMBER 2 , 1994 - PAGE 5 D. Pending Items : Future action required. 2 . Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) Letters have been written to the applicants of these cases requesting withdrawal; no response has as yet been received. Follow-up letters state that if responses are not received by November 11, the Planning Office will close the cases . VI . NEW BUSINESS - None. VII . COMMUNICATIONS Planning Board member lists were mailed with the packet. Chairman LeBlanc said members should check for errors, and ward representations should be verified. VIII . COMMENTS FROM CHAIRPERSON Chairman LeBlanc directed members ' attention to the map depicting proposed projects within the City of Lansing for 1994, 1995 and 1996 . At the Board Chairs meeting, Ms . Love said she wanted to get together Planning Board, Board of Zoning Appeals, Historic District, River and Waterfront Board, Public Service, Parks, and any other Board that is concerned with this, to hold one meeting, because the architects are coming from out of town, and cannot go before each and every board. Chairman LeBlanc also asked if the meeting could be videotaped for later subsequent viewing. Ms . LeBlanc is on the Capital Improvements Plan Committee for the Waterfront for the Parks Department Five-Year Plan. We talked about what the stadium means for the downtown portion of the River Trail and river development. This is a great opportunity to tie in with the stadium development--the entertainment center, North Town Revitalization. We should try to get all the various interests in the City to get things done. PAUL SCOTT, 412 KILBORN, offered information. Mr. Goolsby made a motion, seconded by Mrs . Horne to allow a comment by Mr. Paul Scott; voice vote; Yeas : 7; Nays : 0; carried; unanimous . A presentation was made by Mr. Sykes to the City Council Committee of the Whole several weeks ago concerning most of the items on the map. According to the presentation, the development planned for the area bounded by Seymour, PLANNING BOARD MINUTES NOVEMBER 2 , 1994 - PAGE 6 Shiawassee, Capitol and Ionia is a private development, solely apartments, with maybe some commercial at ground level and parking underground. The LCC development will be at the corner of Shiawassee and Chavez; they have federal moneys . IX. BOARD MEMBER COMMENTS Mrs . Horne offered her thanks for "The Community Planning Process" publication from MSPO, distributed tonight. X. ADJOURNMENT - was at 8 : 08 p.m. Respectfully submitted Eleanor K. Love, Secretary Lansing Planning Board Attachments c:\wp\data\p1anbd\mn110294 Z-11-94 , 5300 S . Cedar Street "F" Commercial and "J" Parking Districts to "F" Commercial District, NABI Bio Medical Center GENERAL INFORMATION APPLICANT: NABI Bio Med Center 5300 S. Cedar Lansing, MI 48911 STATUS OF APPLICANT: Lessee REQUESTED ACTION: Rezone property located at 5300 S. Cedar EXISTING LAND USE: Medical Center EXISTING ZONING: "J" Parking and "F" Commercial PROPOSED ZONING: "F" Commercial PROPERTY SIZE & SHAPE: 100 ' x 308 .4 ' = 30, 840 sq. ft. SURROUNDING LAND USE: N: Comerica Bank S: Insider Car Wash E: Ingham County Health Department W: Jolly Cedar Court SURROUNDING ZONING: N: "J" Parking and "F" Commercial S: "F" Commercial E: "D-1" Professional Office W: "F" Commercial MASTER PLAN DESIGNATION: The Southeast Area Comprehensive Area Plan designates this area for commercial use. CASE HISTORY: City Council passed the following resolutions : 5/14/62 Rezoned property from "A" One Family Residence to "F" Commercial and "J" Parking, and 5/20/68 Rezoned a 5 ' x 15 ' area from "J" Parking and "F" Commercial for the purpose of erecting a free standing advertising sign SPECIFIC INFORMATION DEVELOPER' S PROPOSAL: The petitioner is proposing the construction of a walk-in freezer at the rear of the building for additional storage space for blood and plasma. PLANNING BOARD PAGE 3 ENVIRONMENTAL IMPACT The construction of the walk-in freezer should have no negative impact on the environment since its purpose is for the storage of blood. It will also serve as a safety precaution for the employees . NABI is responsible for receiving blood and storing it in a freezer. A potential environmental concern is the proper disposal of bandages and gauges containing blood. These waste materials should be disposed of inside the facility in a trash receptacle. IMPACT ON FUTURE PATTERNS OF DEVELOPMENT There should be no impact on future patterns of development. There are opportunities for a billboard at 5300 S . Cedar. If the owners decide to construct a billboard on-site, it may be best to retain the zoning -( Ili" Parking) for the front of the building and only rezone the rear of the property. OTHER The construction of the freezer to the rear of the building would encroach into the 25 ' rear yard setback. Therefore, an application to the Board of Zoning Appeals for a rear yard setback variance is needed. Section 1278 . 08 (b) and 1268 . 08 of the Zoning Code requires a 25 ' rear yard setback in the "F" ( "J" ) Districts . Due to the type of facility, there should be signage to instruct customers of on-site trash receptacles to dispose of waste materials (i .e. bandages, etc. ) SUMMARY The proposed use is compatible with surrounding land uses . The proposed use is compatible with the Southeast Area Comprehensive Plan. The Food and Drug Administration requires the storage of blood and plasma in an indoor freezer. The walk-in freezer is proposed to be constructed at the rear of the building and should have no adverse environmental impacts . There should be no negative impacts on vehicular and pedestrian traffic. There should be no negative impacts on future developments . The construction of a billboard would be a concern. NORTH Z-11-94 , 5300 S . Cedar Street '•F" Commercial and "T Parking Districts to '•F" Commercial District NABI Bio Medical Center O 4 a Q 1$0l uj I UMo •--� �� 3rs.ss' O PRIVATE DR. (ACKGR uN'E)' 7 _ 14S.f.4 f 1o0' COYYIi�ee-vC 1 C L oq roa.Y 200 .i I _� " Oro 15 51 C .r ` : a G 6' • �,� f1 ^' '4n IA PY ♦ L� �..n a♦ I I I i 42I Yb aysTRC � ' I ARMS ' i RESCHEDULED Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall WEDNESDAY, NOVEMBER 2, 1994 AGENDA I. OPENING SESSION A. Roll Call B. Excused Absences - Ted Forrest C. Introductions D. Approval of Agenda II. HEARINGS - None III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: October 18, 1994 B. Committee Reports: 1. Zoning and Ordinance Committee: a. Z-11-94, 5300 S. Cedar Street, "F" Commercial and "J" Parking Districts to 'IF" Commercial District, NABI Bio Medical Center. Please see October 18, 1994 report for information. b. Next meeting Wednesday, December 14, 1994, at 3:30 p.m. , Planning Division Conference Room 2. Urban Development Committee: a. Next meeting Tuesday, November 8, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3. Executive Committee: C. Report from Planning Manager: D. Pending Items: Future action required 1. Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) Letters have been written to the applicants of these cases requesting withdrawal; no response has been received. Follow-up letters state that if responses are not received by November 11, the Planning Office will close the cases. PLANNING BOARD AGENDA NOVEMBER 2, 1994 PAGE 2 2. Planning Board: a. Z-9-94, 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall - (Planning Board Tabled 092094) VI. NEW BUSINESS VII. COMMUNICATIONS Revised Planning Board Member Lists with new committee assignments. For any changes, phone Louise, 483-4219. VIII. COMMENTS FROM CHAIRPERSON IX. BOARD MEMBER COMMENTS X. ADJOURNMENT FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE NOTICE 24 HOURS PRIOR TO THE MEETING BY CALLING LOUISE H. CHRISTIAN AT 483-4066 OR 483- 4088 TDD. C:\WP\DATA\PLANBD\11-11029.4aq i.❖.•.•��.•�•�•�•�••••i�•••�•••••14��������i�i/i�ri•44iiiiiiiii��•iii•�•� A♦••••••••••v•••6►♦ IIIII HBO, \���\���.\\�1���.�•�•�•�•�•�•�!�•�•�•••�•�•�•�•Z•Z� � � � 1. /� r�♦••ice:..•••♦ MEMO IM IV, i �i�i�ii�i �i�ii�i�i�� a , t� d1h�i�•�•�i�i�i�i�iiiZ�'�Z����i�i�il '�i ��� ►�►� �� �1111����!i!iAiAiAiAi i a •'�iAiAiAiA:Ao� IIIII � �II�a ����,z�/�o'•�•�•�•�•�«;�'�'�•�•�•�•�•��� / �� � {-I,� a,�,,iiiiiiiii•���iijiiiiiiiiwi� ••••••.-.•.►-.'.•••••�- :.!� gill AA•A•A•A•C•�����yA•A•A•A��r� I ..:. '.` �! \\II ``Q�11 v vv sA•A•AAA•A�•��t-:4.,to,.4 �A�•� ON IIIII � �:�li ` n ,►.�_�.�•�•�•� ►;, ;►,;�i�i�ie Mir Fe,—DLX I64 L _i HFLEN cfe zz e���, mot-tee./�z / I LICENSE FILE 2926 IT IS HEREBY AGREED Between CONSUMERS POWER COMPANY, a Michigan corporation, 212 West Michigan Avenue, Jackson, Michigan 49201, Licensor, and ROMAN CATHOLIC BISHOP OF THE DIOCESE OF LANSING, 300 W. Ottawa, Lansing, MI, Licensee, as follows: The said Licensor, in consideration of the covenants herein specified, does hereby GRANT to Licensee the LICENSE and PERMIT to use the following described premises situated and being in the City of Lansing, County of Ingham and State of Michigan, to wit: The North 50 feet of the East 1,177.2 feet of the South 710 feet of the NE 1/4 of Section 5, T3N, R2W. on the terms and conditions hereinafter mentioned, to be occupied and used for landscaping, driveway, parking and playground area and building encroachment purposes and in no case to be used for any purpose deemed extra hazardous on account of fire. It is expressly understood that the license hereby granted may be terminated at any time after the date hereof by Licensor or Licensee on written notice to the other party, and, upon termination of this license, Licensee shall promptly quit the said premises, and Licensor, its certain attorneys, successors and assigns may put out Licensee and each and every other occupant, and Licensee hereby waives any claim for damages as a result of such removal; provided, however, that, in event of termination by Licensor, Licensee shall be permitted to enter upon the land as may be necessary for the purpose of removing personal property thereon at the time of termination; and provided further that, if such removal has not been completed within three (3) months after the termination hereof, such personal property shall be deemed to have been abandoned and shall become the property of Licensor. Licensee shall be refunded pro rata thereafter any unearned consideration paid in advance. The said Licensee does hereby agree to perform the conditions and covenants herein contained and pay Licensor the sum of Ten and no/100 ($10.00) Dollars annually, payable in advance. Licensee shall be entitled to the use and possession of the premises as herein permitted as against all persons except the Licensor. Licensor expressly retains the right to the use and possession of the premises for its purposes, including, without limitation, electric and gas transmission and distribution lines and communication lines and all appurtenances used or usable in connection therewith, and the right to enter upon said premises at all times for the purpose of maintaining, operating and patrolling said lines and constructing and maintaining roadways for the purpose of carrying on such maintenance operations and patrols. This license is granted by Licensor and accepted by Licensee subject to the following conditions: 1. It is expressly understood that Licensee shall not cut or remove any merchantable timber from said premises. 2. Licensee agrees that it will, without expense to Licensor, cut and remove from said premises all thistles and noxious weeds such as are now required or may hereafter be required to be cut by law. 3. Licensee shall not fence said premises or any part thereof without the prior written consent of Licensor. 4. Licensee acknowledges that this instrument is a license and as such is not assignable. 5. It is expressly understood that Licensee will at all times keep and maintain said premises in a clean and sanitary condition and shall comply with all laws, rules and regulations of the United States or its agencies or the laws, rules and regulations of this state, or any regulatory body of the United States or of the State of Michigan, or of any other governmental or governing body which may now or hereafter have jurisdiction over the subject matter which are now or may hereafter be made effective while this license remains in effect. 6. It is understood and agreed that Licensor, it successors and assigns, agrees to pay any increased personal property taxes resulting from improvements placed on said land by Licensor, and Licensee agrees to pay any increased real or personal property taxes resulting from improvements placed on said land by Licensee. 7. Licensor hereby agrees that Licensee may grade and gravel the said premises, and the Licensee agrees that all work will be done in a workmanlike manner satisfactory to Licensor and at the sole expense of Licensee and according to such plan for grading and graveling as is submitted to and approved by Consumers Power Company's Land and Electric Right of Way Department, Jackson, Michigan, at least thirty (30) days in advance of such work. S. Licensee agrees that the commencement of any of the grading and graveling work is conditioned upon Licensee giving Licensor at least five (5) days' notice in advance of the beginning of said grading and graveling work, and such notice shall be directed to Electric Superintendent, Consumers Power Company, Lansing, Michigan. 9. Licensee agrees that in connection with any work done on grading and graveling the said premises, either with its original construction or the maintenance thereof, which necessitates working underneath or adjacent to the Licensor's electric or telephone lines with machinery, such machinery shall be so restricted that no portion of same shall be done in connection with grading and graveling the said premises, either with its original construction or the maintenance thereof, which shall in any way affect or interrupt the continuity of service of Licensor as provided by its electric transmission and telephone lines. 10. Licensee hereby agrees to protect the towers, pole structures, poles, anchors, supports and other structures as now or hereafter located upon said premises by the erection and maintenance of barricades or such other suitable means of protection as may be deemed to be required by the engineers of the Licensor, and Licensee agrees that the erection and maintenance thereof shall be at its sole cost and expense. 11. In case Licensor shall find it necessary to change any towers, pole structures, poles, supports or other structures of Licensor now or hereafter located on said premises in order to facilitate any work to be done in connection with the use of said premises by Licensee, Licensor shall be reimbursed by Licensee for its actual cost and expense incurred thereby. Any of said work shall be done at a time to least inconvenience Licensor, and at least five (5) days' notice shall be given in advance to Licensor for any temporary removal or relocation of any of its lines or structures which may be required in connection with the use by Licensee of said premises. Said notice shall be directed to Electric Superintendent, Consumers Power Company, Lansing, Michigan. 12. It is expressly understood by and between the parties that Licensee accepts said premises in their present condition, and Licensee shall keep said premises in a proper and safe condition; and Licensee agrees that it will at all times during the exercise of the privileges hereby granted, assume all liability for and protect, indemnify and save Licensor harmless from and against all actions, claims, demands, judgments, losses, expenses of. suits or actions and attorney fees for injury to or death of any person or persons and loss or damage to the property of any person or persons whomsoever, including the parties hereto and their agents, contractors, subcontractors, employees and invitees, arising in connection with or as a direct or indirect result of the use and occupancy of said premises or the exercise of the within privileges, except Licensee shall not be required to indemnify Licensor for injury to persons or damage to property caused by the sole negligence of Licensor. 13. So long as this license remains in effect, Licensee shall at its sole expense, secure and maintain in force in the name of Licensee, a policy or policies of insurance of the following type: Owners' , Landlords' and Tenants' Liability Insurance, with bodily injury limits of not less than One Hundred Thousand Dollars ($100,000) for each person, and not less than Three Hundred Thousand Dollars ($300,000) for each accident, and with property damage limits at all times of not less than Fifty Thousand Dollars ($50,000) per accident. The premises shall be described in such policy or policies in the same manner as in the description set forth in this license, including the entire grounds and all equipment used thereon. The policy or policies must also contain the following endorsement: "This insurance will not be canceled nor any changes made which change, restrict or reduce the insurance provided, or change the name of the insured without first giving ten (10) days' notice in writing to Consumers Power Company, Jackson, Michigan, as evidenced by receipt of registered letter." Said policy or policies shall name Consumers Power Company as an additional insured. Certified copies of such policies of insurance are to be forwarded to the Land and Electric Right of Way Department of Consumers Power Company for its approval. OR THE FOLLOWING MAY BE FURNISHED IN LIEU OF THE ABOVE; Comprehensive General Liability Insurance with bodily injury limits of not less than One Hundred Thousand Dollars ($100,000) for each person, and not less than Three Hundred Thousand Dollars ($300,000) for each accident, and with property damage limits at all times of not less than Fifty Thousand Dollars ($50,000) per accident. A certificate of insurance on a form supplied by Licensor evidencing either of the above coverages, together with the above cancellation clause endorsement, is sufficient evidence of coverage for this type of liability. Such certificate is to be forwarded to Land and Electric Right of Way Department of Consumers Power Company for its approval. 14. Any notice required or permitted to be given hereunder shall be in writing and mailed, postage prepaid, by certified or registered U.S. mail, return receipt requested, to the address set forth herein for each such notice. In the event no address is set forth for a given notice, it shall be mailed to the address of the party as set forth in the first paragraph of this lease, or such other address as the party to whom such notice is to be given may specify from time to time by notice to the other party. Notices shall be deemed to have been given when mailed, as evidenced by receipt for said mailing. IN WITNESS WHEREOF, the said parties Jaj executed or caused thi • license to be executed in duplicate as of the 7 47'ay of h �,�—; 19_9 CONSUMERS POWER COMPANY Z w .Z S !1 � . f- t { ) '< O ~ OO By_ n Manager of Land and Electric > Right of Way �h N o Cv a O LICENSOR Q Roman Catholic Bishop of the Diocese of Lansing LICENSEE NORTH SLU-13-94, 5430 S . Washington Ave. Cristo Rey Church, Expansion of Parking onto Consumers Power Right-of-Way 1 °~ ^ 53 40 /l1 I G).eG' I 'LL' I LLI /✓1' IY9' q22 P/+I 9oB 902. B3(. 83o B2o ST. o 92S 415 709 903 83/ $LS 8I1 Of 33• r V\ 52 41 I/' Io 1' LL.�� L4' •• „ LL' 1.7. I14' M O 26 25 24 U) \ \ a 51 42 \� • N IV 4835 1G1 ° ; Z51 Zq1 ` 2 Gi. r• 27 I� /7/ 1 n /G/ /B/ 20/ 28 23 ~a o0\ 49 44 '•. j?B.G - �• T G G � 31 35 34 33 32 31 29 ZZ/ �r +," °. \0\ �/ 48 ' 45 — �tJ7 - F 30 2// 47` 46 e is � r1e.7• 6CS' 14 O191 � Ld Sao , o s ^,? IA C/ws�o ecY Cfki�►z8 Z A2. 2 mW� AVE. 929 6e' e' SLU-12-94 NE Cor. W. Mt. Hope Ave. & Todd Ave. Quality Dairy Co. , Use of Existing Parking Lot for Employee Parking GENERAL INFORMATION APPLICANT: Quality Dairy Co. 111 W. Mt . . Hope Avenue Lansing, MI 48910 STATUS OF APPLICANT: Owner by option. REQUESTED ACTION: Special Land Use permit for additional parking space on lot northeast corner of Todd and W. Mt. Hope Avenues EXISTING LAND USE: Vacant parking lot and vacant grass lot. LOCATION: Northeast corner of W. Mt. Hope and Todd Avenues . EXISTING ZONING: "D-1" Professional Office PROPERTY SIZE: Approximately 272 . 9 feet by 396 feet (approximately 39, 149 sq. ft . ) SURROUNDING LAND USE : N: Community Facility S : Industrial E: Commercial and Residential W: Residential SURROUNDING ZONING: N: "DM-3 " Multiple Family Residential S: "I" Heavy Industrial E: "J" Parking and "F" Commercial W: "C" Residential MASTER PLAN DESIGNATION: The Southwest Area Comprehensive Development Plan designates the general vicinity of the site for industrial land use with community facilities and medium density residential in adjacent areas to the north and west. The Physical Development Plan, Neighborhood Development Area 4 (May 1981) , designates similar development for the site under review. DEVELOPER' S PROPOSAL: The applicant desires to use an existing parking lot for employees of their business located at 111 W. PLANNING BOARD PAGE 2 , SLU-12-94 Mt. Hope Avenue. The "D-1" Professional Office zone requires a Special Land Use permit for an off- street parking lot. The only proposed improvement is parking lot lights . AGENCY RESPONSES : Transportation: Any further pedestrian accommodation expenses due to employees crossing Mt. Hope Avenue shall be the responsibility of the property owner. Fire Marshall : No comment. Assessor: No comments . BWL: No objections or concerns . CASE HISTORY OF SITE In 1943 , the subject property was zoned from two family residential zoning to apartment zoning. In 1986, it was zoned from "DM-3" multiple family residential (up to 39 . 6 units per acre) to "C" residential (single family and duplexes ) and "J" parking. In 1987 , the portion of the property zoned "C" Residential was rezoned to "D-1" Professional Office to permit construction of office facilities on the site. The rezoning at this time was supported by the South Central Neighborhood Organization. Copies of staff reports from the two latest rezonings are attached for your information. The existing parking lot on the property was used in the 1970s and early 1980s as parking for industrial use to the south at 209 W. Mt. Hope Avenue. Applicant's Proposal The applicant desires to use the existing parking lot for employees of the business located to the south at 111 W. Mt. Hope Avenue. The property at 111 W. Mt. Hope is divided among several users; however, the applicant has plans for relocating the Quality Dairy Company' s bakery operation to a portion of this location. This site is a "recycled" industrial property that was rebuilt many decades ago. The applicant has provided a plot plan of the industrial site (attached) and a table indicating the various industrial users , the square footage of the building they occupy, and the number of employees on the largest shift. PLANNING BOARD PAGE 3, SLU-12-94 The plot plan also indicates the approximate location and number of on-site parking spaces at 111 W. Mt. Hope . An assessment of current parking spaces, building square footage, and the number employees provided by the applicant indicates that this site meets the current standards for off-street parking as required by Section 1284 . 13 (e) of the Zoning Code; however, the parking spaces are erratically spaced on the site, creating a need for improvements to the availability and location of employee parking. The proposed lot north of Mt. Hope is approximately 300 feet from the Quality Dairy Company offices . The applicant has indicated that the bakery will operate two shifts, one with approximately 40 employees, and the second with approximately twenty employees . The applicant has also provided a site plan of the existing parking lot for which the Special Land Use permit is requested. This parking lot has two access driveways to Todd Avenue and contains 45 parking spaces . The paved lot itself occupies approximately one half of the property. ANALYSIS Special Land Use Criteria Section 1282 . 03 ( f) ( 1) - ( 9 ) sets forth the criteria which must be used to evaluate a request for a Special Land Use permit . The criteria and evaluation are as follows : 1 . IS THE PROPOSED SPECIAL LAND USE DESIGNED, CONSTRUCTED, OPERATED AND MAINTAINED IN A MANNER HARMONIOUS WITH THE CHARACTER OF ADJACENT PROPERTY AND THE SURROUNDING USE? The parking . lot is presently in a state of disrepair. Existing landscaping and shrubbery is not well maintained and weeds are growing through cracks in the pavement. There is no on-site lighting at this time. The erection of any parking lot lights will need to be carefully reviewed to avoid negative impacts on adjacent residential neighborhoods . The need for additional landscaping, as well as operational, maintenance and security procedures should also be addressed. 2 . WILL THE PROPOSED SPECIAL LAND USE CHANGE THE ESSENTIAL CHARACTER OF THE SURROUNDING PROPERTY? Proposed changes in lighting may potentially have the greatest impact on the area' s character. 3 . WILL THE PROPOSED SPECIAL LAND USE INTERFERE WITH THE GENERAL ENJOYMENT OF ADJACENT PROPERTY? The Planning Board may wish to consider that, if the lighting is not properly designed and the applicant is not conscientious about maintenance and security at the PLANNING BOARD PAGE 4, SLU-12-94 lot, the adjacent properties may be adversely affected. 4 . WILL THE PROPOSED SPECIAL LAND USE REPRESENT AN IMPROVEMENT TO THE USE OR CHARACTER OF THE SUBJECT PROPERTY AND THE SURROUNDING AREA IN GENERAL, AND WILL THE USE BE IN KEEPING WITH THE NATURAL ENVIRONMENT OF THE LOT? Use of the lot provides an opportunity to improve upon its present state of neglect. 5 . WILL THE PROPOSED SPECIAL LAND USE BE HAZARDOUS TO ADJACENT PROPERTIES OR INVOLVE USES, ACTIVITIES, MATERIALS OR EQUIPMENT WHICH ARE DETRIMENTAL TO THE HEALTH, SAFETY OR WELFARE OF PERSONS OR PROPERTY THROUGH THE EXCESSIVE PRODUCTION OF TRAFFIC, NOISE, SMOKE, ODOR, FUMES OR GLARE? While the parking lot will produce additional traffic on Todd Avenue, the bakery would likely generate less traffic than many potential uses for which the site is presently zoned. 6 . CAN THE PROPOSED SPECIAL LAND USE BE ADEQUATELY SERVED BY ESSENTIAL PUBLIC SERVICES AND FACILITIES OR IS IT DEMONSTRATED THAT THE PERSON RESPONSIBLE FOR THE PROPOSED SPECIAL LAND USE IS ABLE TO CONTINUALLY PROVIDE ADEQUATELY FOR THE SERVICES AND FACILITIES DEEMED ESSENTIAL TO THE SPECIAL LAND USE UNDER CONSIDERATION? The essential public services for this use are already in place. If the Board believes that maintenance and security are essential to the use, the applicant should address how these services will be provided. 7 . WILL THE PROPOSED SPECIAL LAND USE PLACE DEMANDS ON PUBLIC SERVICES AND FACILITIES IN EXCESS OF CURRENT CAPACITY? Not if the site is properly maintained and policed. 8 . IS THE PROPOSED SPECIAL LAND USE CONSISTENT WITH THE INTENT AND PURPOSE OF THE ZONING CODE AND THE OBJECTIVES OF THE CURRENT COMPREHENSIVE PLAN? Yes . The Comprehensive Plan foresees industrial development for this site. 9 . WILL THE PROPOSED SPECIAL LAND USE MEET THE DIMENSIONAL REQUIREMENTS OF THE DISTRICT IN WHICH THE PROPERTY IS LOCATED? Yes . There are no special dimensional requirements that apply here. PLANNING BOARD PAGE 5 SLU-12-94 SUMMARY The Special Land Use permit is requested to use an existing Parking lot for employees of a business located at 111 W. Mt . Hope Avenue. Staff ' s major concern is the proper design of lighting, maintenance and security. While the site at 111 W. Mt. Hope appears to meet code for the number of required parking spaces, the applicant expresses a need for additional employee parking; use of this lot seems to be a reasonable means of providing additional employee parking for the complex of buildings located at 111 W. Mt. Hope. RECOMMENDATION Staff recommends approval with the following conditions : 1 . That a detailed, professional lighting plan be prepared that provides the Planning staff adequate assurance that there will be no glare or undue interference from these lights on the neighboring residential uses; 2 . That the applicant address maintenance and security at the parking lot to the satisfaction of the Planning Board; 3 • That no truck or trailer parking be permitted on this lot; 4 • That use of this lot be limited to Quality Dairy Company employees while at work. c:\wp\data\p1anbd\s1u1294f.ejs 5 ®��� � 1 MEN now aEl 11 m Mal- ON ic IRA NORTH SLU-12-94 Northeast corner of W. Mt. Hope and Todd Avenues BARNES AVE. . .. 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RE-5TRIPED. `0 � bli I4�EXIST.POLE � . 156.75' 71 AMERICAN MOUNTAIN ASH , rE , EX15T PLANTER I AMERICAN o MOUNTAIN O A-SH 9 PARKIN6 SPACES I'-O=B " I I I CREEPING EXIST.FENCE ELI .UNlFER \ \J, i Q l2 PARKING SPACES=I06'-0" I O I GREEPIN6,UNIPER - —` AMERICAN MOUNTAIN ASH ' I . EX15T 12 PARKING 5PAGE5 DRIVE tr 9' r PARKINb-TOTAL-45 GARS ' Wyq a ,516N 5EE 10 PARKIN&5PAGE5+O HANDICAP �L DE7 IL ' N 1 12°mi LOCUST AMERICAN MTN.ASH k CREEPING JLNIPE i W ' U � '- GREEPIN6-LWIFER AMERICAN MOUNTAIN ASH 12"m LOC4/r7 EXIST PLANTERS CREEPING EX15T 510EAALK 1.2"9 LOCUST ¢ MT HOPE AVE. PLOT PLAN LANSING MICHIGAN MT. HOPE AVENUE 75 Parking Spaces QUALITY DAIRY COMPANY P III W.MT.HOPE AVE. -2020-2100 S.WASHINGTON FyP / STORY QDC-Maintenance,Grocery Distribution, H &H Wheel Ofrice,Various Small office Tenants Warehouse _ in CD 1"=100' ca ? _ North OPEN _41 v 302 Total Employee Parking Spaces / HABI I AREA ?` c aManufacturing � n 27 ti p �Pv a � C /DR oR I.I wry o`' e 25 Parking Spacesi_� ���� Share Mid-Michigan Warehouse o?a oocic I30 Parking Spaces Hills Pet Food Warehouse Accu Bite Warehouse Michigan Polymer Production Warehouse "LSB Various Small O� 10 Parking Spaces Storage Tenants y T.F.M.Office&Production C� C.T.I.Warehouse QDC Plastics-Production&Warehouse / - a - Qa���a9 Montgomery Wards � Warehouse 0 10 Parking Spaces 50 Parking Spaces 18 1019.17' )D 111 W. Mt. Hope • Lansing,MI 48910 • Phone:(517) 3714955 • Fax:(517)484-6747 _ October 4, 1994 City of Lansing Department of Planning Attn: Jim Sturdevant Washington Square Annex, Second Floor 119 North Washington Square Lansing, MI 48933-1668 Subject: SLU-12-94 Corner of W. Mt. Hope at Todd Dear Mr. Sturdevant, At the meeting on September 7th we dealt with use of the parking lot. Some questions did arise as to the location of the future bakery. We intend to use the existing H & H Wheel and 2/3's of the existing Share Mid-Michigan Warehouse as a bakery production facility. We expect to use 25,000 S.F. of space and employ 40 people during the morning shift and 20 people during the afternoon shift. These people currently work at the corner of Saginaw at Cedar. The proposed facility will receive ingredients and other items at the one truck dock now located at the North East comer of the building, now used by H & H Wheel. The outgoing product will be shipped from the four truck docks and one drive-in door located on the South side of the building, now being utilized by Share Mid-Michigan. Our bakery produces baked rolls, donuts, cookies and decorated cakes for both our stores and several wholesale accounts. The building will receive very minor exterior alterations. Alterations to the interior primarily involve ceiling, wall and floor 'resurfacing to bring the facility into a food grade quality. The rest of the building at 111 W. Mt. Hope will continue with its current use. We cannot predict if 2100, 2110 and 2120 S. Washington will have any significant changes in use over the next few years but increased use as a production facility is quite possible. If you have any other concerns feel free to call at your convenience. Sincerely, Alan S. Martin TENANT AREA USED EMPLOYEES 111 W. Mt. Ho e Suite A- H& H Wheel-Warehouse 10,000 4 Suite B - R. Dickinson Office 300 1 Suite C- Data Card-Office 300 1 Suite D - Penn Environment- Office 1 000 2 Suite E- Habitat for Humanities -Office 900 2 Suite F- QD Office 6 000 20 Suite G -QDC Mairrtenance 6 000 2 Suite H-QDC Grocery Distribution 30 000 10 Suite I - HABI Manufacturi 20 000 5 2010 &2020 S. Wash. -Share Mid-Michi an 25 000 4 2100 S. Washington Suite A-Hills Pet Food-Storacie 8000 0 Suite B -Accu Bite - Warehouse 15 000 25 Suite C -Michigan Polymer- Production 15 000 3 Suite D- Henfligg Transmission- Storage 800 0 Suite E- Round Ball- Storage 800 0 Suite F- Emanuel Lutheran -Storage 800 0 Suite G - Greater Lansing Cony. Bu. -Storage 800 p Suite H -Vacant Suite 1 - Lansing Electric IA-tor-Storage 5 000 0 Suite J- F.E. Ha es- Stor e 5 000 0 2110 S. Washington Suite A -T.F.M. - Production&Office 35,000 25 Suite B-Vacant Suite C -Customized Transportation Inc.-Whse 16,000 6 Suite D-QDC Plastic - Production 40 000 40 2120 S. Washington Montgomery Wards- Warehouse 110 000 3 Total 311 700 123 Regular Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall TUESDAY, OCTOBER 18, 1994 AGENDA I. OPENING SESSION A. Roll Call B. Excused Absences - Helen LeBlanc, John Ruge. C. Introductions D. Approval of Agenda II. HEARINGS - None III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: Tuesday, October 4, 1994 B. Committee Reports: 1. Zoning and Ordinance Committee: a. Election of Chair and Vice Chair b. Z-11-94, 5300 S. Cedar Street, "F" Commercial and "J" Parking Districts to "F" Commercial District, NABI Bio Medical Center C. SLU-13-94, 5430 S. Washington Ave. , Cristo Rey Church, Expansion of Parking onto Consumers Power Right-of-Way d. SLU-12-94, NE Cor. W. Mt. Hope Ave. & Todd Ave. . Quality Dairy Co. , Use of Existing Parking Lot for Employee Parking e. Next meeting Wednesday, November 9, 1994, at 3:30 p.m. , Planning Division Conference Room (NOTE: THIS MEETING MAY BE CANCELED) 2. Urban Development Committee at 7:15 p.m. October 18, 1994: a. Election of Chair and Vice Chair b. Act-10-94, NE Cor. Saginaw & Westmoreland, Sale of City Parking Lot #14 C. Next meeting Tuesday, November 8, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex (NOTE: THIS MEETING MAY BE CANCELED) 3. Executive Committee: C. Report from Planning Manager: PLANNING BOARD AGENDA OCTOBER 18, 1994 PAGE 2 D. Pending Items: Future action required 1. Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) Letters have been sent to the applicants requesting withdrawal of these two items. VI. NEW BUSINESS VII. COMMUNICATIONS VIII. COMMENTS FROM CHAIRPERSON IX. BOARD MEMBER COMMENTS X. ADJOURNMENT FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE NOTICE 24 HOURS PRIOR TO THE MEETING BY CALLING LOUISE H. CHRISTIAN AT 483-4066 OR 483- 4088 TDD. C:\WP\DATA\PLANBD\10-10189.4aq APPROVED 101894 TO CLERK 1M994 Minutes of the Regular Meeting LANS ING PLANNING BOARD C E I V F F, 7 : 30 p.m. , City Council Chambers Tenth Floor, Lansing City Hall : !r CT 124 West Michigan Avenue OCTOBER 4, 1994 LAINSi`�G GIIY CLERK' I . OPENING SESSION Chairman Helen LeBlanc called the meeting to order at 7 : 38 p.m. A. Roll Call . Present: Forrest, Fountain, Goolsby, Horne, LeBlanc, Marshall, Ruge, Thelen. Eight present; none absent. Ex officio Councilmembers Jones and Lilly - not in attendance. B. Excused Absence - None. C. Introductions . Eleanor K. Love, Planning Manager, introduced staff present, Donna J. Wynant, Senior Planner, presenting the proposed Historic District Ordinance; and Louise H. .Christian, Planning Board Secretary. D. Approval of Agenda. The agenda was accepted as printed. Mr. Goolsby suggested the Chairman announce that it has been requested, regarding Z-9-94 , 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall, that the matter be held. Chairman LeBlanc read the following letter: "Dear Mrs . LeBlanc: As you know, at the last Planning Board meeting, the above entitled rezoning request (Z-9-94 ) was tabled. At this time, we are requesting that the matter continue to stay on the table for a short time longer. The purpose of the delay will allow for further study and review by our finance committee. Thank you for your attention and cooperation with this matter. (Signed) Fr. William Koenigsknecht. " Chairman LeBlanc observed that she could not promise what the Committee reaction would be but that probably the Board will continue to table the item until further notice. She did not anticipate any action or decision this evening. The neighborhood will be notified when the matter is again on the agenda. E. Committee Assignment Preferences Chairman LeBlanc collected members ' preferred committee assignments and meeting times and dates . The Urban Development Committee will consist of John Ruge, Ted Forrest, Jane Marshall and Garry Goolsby; the Zoning and PLANNING BOARD MINUTES OCTOBER 4, 1994 - PAGE 2 Ordinance Committee will be Vernon C. Fountain, Helen LeBlanc, Emly Horne and Ron Thelen. II . HEARINGS A. Z-11-94, 5300 S . Cedar Street, "F" Commercial and "J" Parking Districts to "F" Commercial District, NABI Bio Medical Center. Ms . Love said the request is by NABI Bio Medical Center to change the zoning on their property to consolidate the zoning districts on this site to a single district . The site is used for a plasma center; they propose to construct a walk-in freezer at the rear of the building for the storage of additional blood and plasma, not a permitted use in the "J" Parking District. The site map shows the building completely surrounded by "F" Commercial and "J" Parking Districts . To allow for more flexibility and future expansion, the petitioner is requesting "F" Commercial for the entire site . GEORGE SWANSON, 1562 GREENCREST, EAST LANSING, REPRESENTING OWNERS . The owners are requesting rezoning in order to put in a freezer as required by law to store blood. They are short on space and possibly would have to move from this site. The site is restricted, pinpointed in a way that allows no expansion. Behind the property is vacant; they will lose two spaces, but there are 51 spaces at present. Parking is short term--clients are in and out. The adjacent building has two employees . The maximum number of Bio ,Med employees is twenty. The temperature of the freezer maintains the blood at 40' below zero. It is necessary that they have this ; they cannot store it inside, partly due to temperature requirements and space requirements inside the building. Mr. Fountain said we do not have a specific site plan. With the addition to the rear, will the rear yard requirement be met? Mr. Swanson had a site plan with him to show Mr. Fountain. Chairman LeBlanc asked if the parking would meet the provisions of the code. Mrs . Horne said she was concerned about traffic associated with both the blood bank and food stamp center. It is a congested area. Markings and arrows are needed to control traffic; it is dangerous . Ms . Love said we can look at the number of driveways . PLANNING BOARD MINUTES OCTOBER 4, 1994 - PAGE 3 MICHAEL McNULTY, 1017 BUSHNELL, REPRESENTING NABI . It is a structured facility. It is to be directional with arrows and lines; however, the job was substandard, and the contractor will redo it. Traffic flows in a circular pattern with the food stamp store next door. Less than five minutes is an average time. Employee parking is in the rear. Parking there should not be a problem and could be handled with directional markings . WILLIAM LEVY, 4670 - 36TH ST SE, GRAND RAPIDS, LANSING REALTY. NABI and the food stamp store are tenants of mine; I represent the owners of the property. We are concerned that if this is not allowed, this tenant will in fact leave the facility, and it would remain empty. We are in favor of this . Mr. Fountain said the intent is not to intensify use in terms of numbers of employees, it is only to create additional storage for blood plasma. REFERRED TO ZONING AND ORDINANCE COMMITTEE, meeting at 3 : 30 p.m. , Wednesday, October 12, 1994 . B. SLU-13-94 , 5430 S. Washington Ave. , Cristo Rey Church, Expansion of Parking onto Consumers Power Right-of-way. Ms . Love said this request by is Cristo Rey Church, located between Northrup and Jolly Roads on the west side of S . Washington and south of the 160 ft. Consumers Power right-of-way. The land is vacant, but Consumers Power will not allow structures to be built on the property. The church wants to create parking on the site. The land is zoned "A" Residential; code permits installation of parking facilities in the "A" Residential District with a special land use permit. This is the applicant' s request. Mr. Thelen said this is a right-of-way and not an easement; Consumers owns it. Did they grant the church permission to do this? Ms . Love corrected the mis- statement: Consumers Power owns the land; they have granted an easement for parking to Cristo Rey. Mr. Thelen asked that a copy of the document be included in the Zoning and Ordinance Committee packet. Mr. Thelen asked how many additional parking space will be provided, and does it fulfill a current need or future needs? Ms . Love said existing parking has not been paved in the past, and this will take care of about 96 spaces . Mr. Thelen asked the figure to be confirmed for the Z&O report. PLANNING BOARD MINUTES OCTOBER 4, 1994 - PAGE 4 FR. FRED L. THELEN, 820 MEL AVENUE, PASTOR, CRISTO REY CHURCH. The 96-space figure is correct, to meet current needs . We have been maintaining the land, mowing it . We have had the lease for 15 years now. There has been informal overflow parking there. Mr. Thelen asked, since you do not have the parking lot, are the 96 additional vehicles being parked on Washington Avenue or Mel Street, or on shared parking? Fr. Thelen said now with Washington Avenue being redone, no parking is allowed on Washington Avenue. Mel Street and Washington Avenue have been the overflow areas , and informal parking on the adjacent grassy area on the subject property. Washington is being widened to three lanes . Previously, people could park on the shoulder where there was plenty of room to park. Now it is being eliminated, with the three lanes and curb and gutter. Mr. Thelen said sometimes the Board has asked for landscaping islands in parking lots; however, it would be nearly impossible in this situation, but would shrubs be part of the screening and buffering plan? Mrs . Horne asked if the church owned the property across Mel Street; Fr. Thelen said no, only the land surrounding the church. The current plans call for landscaping around the parking lot between the church and the neighbor to the north, and buffer zones along the street. REFERRED TO THE ZONING AND ORDINANCE COMMITTEE. MICHAEL McNULTY. We are not interested in putting a freezer on the back of the facility to increase traffic or donations . We are subject to much federal government regulation. With new testing requirements., we must freeze all human-source blood or plasma, and we do draw both there, as well as a variety of special products that must be stored and maintained at a temperature greater than -300 Celsius . The freezer must go down to -40' Celsius because of constant traffic flow in and out of the freezer; it is not a matter of convenience. The statements made about moving the facility is not boastful talk. We have to upgrade these freezers because of FDA requirements . What is the time frame here? Chairman LeBlanc said the next meeting of the Zoning and Ordinance Committee is October 12 , 1994 at 2 : 30 in the Planning Division Conference Room. If the Committee acts at that meeting, the case will be returned to the Planning Board on October 18 , 1994 , and thence to City Council . Mr. McNulty asked about installing footings; PLANNING BOARD MINUTES OCTOBER 4, 1994 - PAGE 5 Ms . Love said you can only dig holes without a building permit. A building permit cannot be signed off until the zoning is completed. Mr. Swanson said it would be advantageous to put foundations in before bad weather. Mr. Thelen said Mr. Fountain has requested the Z&O Committee meeting start at 3 : 30 rather than 2 : 30 on October 12, if agreeable to members . Mr. McNulty was so informed. III . COMMENTS FROM THE AUDIENCE (5 minutes each) TONY J. GARZINSKI, 301 LESLIE ST. , MEMBER, HISTORIC DISTRICT COMMISSION. I encourage you to endorse our ordinance this evening. We have been working under an extension granted by City Council in December 1993 . We have worked closely with Ms . Love and with the City Attorney. It is an enabling ordinance to comply with legislation passed in 1992 (we are two years behind, but we wanted to do it right) . This is not social legislation, for change or rehabilitation, it is an enabling ordinance that allows the Historic District Commission to operate under the authority of both the City and the state. Our public hearing is scheduled for Thursday, October 6, 1994 . Please endorse it tonight; our one-year extension lapses in December. We don't want to have to ask Council for another extension. Chairman LeBlanc asked that the item be moved from VI . New Business to the first item under the Business Session. Mr. Thelen made a motion, seconded by Mrs . Horne, to move the Historic District Commission ordinance presentation from Item VI to the beginning of the Business Session; voice vote; Yeas : 8; Nays : 0; unanimous, motion approved. Mrs . Horne acknowledged the presence of another Historic District Commissioner, Ms . Stephanie Whitbeck. STEPHANIE WHITBECK, 620 W. IONIA, MEMBER, HISTORIC DISTRICT COMMISSION. We proceeded paragraph by paragraph to make the ordinance conform with the statute. There were things in our discussions that we wanted, but the statute directed and limited what we had to do and could do. We believe that what we have for consideration is as close as possible to the statute and to plain english and presented in ordinance fashion. If you choose to endorse it, we hope you do it tonight. IV. RECESS - None . V. BUSINESS SESSION PLANNING BOARD MINUTES OCTOBER 4 , 1994 - PAGE 6 A. Historic District Commission public hearing October 6 , 1994 regarding Historic District Ordinance Amendments Presentation: Donna J. Wynant, Senior Planner The purpose of the ordinance is to bring it into compliance with Public Act 96 . The proposed changes should eliminate conflicts between our ordinance and the new state statute. Over the last few years, the City of Lansing has been denied certified local government status because of the configuration of our ordinance. This has deprived us of funds from the State of Michigan Bureau of History. Funds can only be distributed to certified local governments . Revision of our ordinance will bring it into compliance, and also will bring funds for historic preservation in Lansing. Certification will also provide for expanded local participation and identification, evaluation and protection of historic properties , which is now the sole purview of the state. Some changes were made in definitions . A major definition added was demolition by neglect; notice to proceed was defined, as was situation of extreme emergency. A substantial change makes it easier to establish historic districts . First the research is done, a public hearing is held; the Council introduces the ordinance; and a petition signed by a majority of owners is presented endorsing the historic district. Then the City Clerk records the ordinance with the Ingham County Register of Deeds . Composition of the Historic District Commission has been increased to nine members from the current seven. The powers and duties of the commission have been expanded. There is a possibility of interior work being reviewed if it will change the exterior appearance of the structure (typically the Commission only deals with the exterior of a structure) . Another provision deals with filing an appeal of a decision before the State Historic Preservation Review Board. Review of permits and plans are according to the Secretary of Interior standards for rehabilitation and guidelines for rehabilitation of historic buildings . Other provisions in the new ordinance include conditions that must prevail for the granting of a certificate of approval for any proposed demolition and removal of a district resource (any structures within the district) . An important concept is demolition by neglect . Neglected structures deteriorate; eventually they are demolished. The concept of demolition by neglect tries to preserve and enforce the issue of preservation in historic PLANNING BOARD MINUTES OCTOBER 4, 1994 - PAGE 7 districts . When a structure is threatened by demolition by neglect, the Commission can require the owner to repair all conditions contributing to demolition by neglect. If repairs are not made within a reasonable time, the Commission or the City can enter the property and make repairs as necessary to prevent demolition by neglect. The cost of the work shall be charged to the owner and shall be levied as a special assessment against the property. Yard variance requirements are as before. The Commission can recommend variances to setback requirements to the Board of Zoning Appeals . A new addition to the ordinance is penalties . If there is a violation of the ordinance, it would be a civil violation with fines not to exceed $5,000 . Mr. Thelen asked what makes the document in compliance with state law? Mr. Garzynski said every change we made to the ordinance, indicated by boldface all-capitals type, is to comply with the state statute. Ninety percent is taken directly from the state statute. Some customizing was done to fit the needs of the City of Lansing, Historic District Commission, Department of Planning and Neighborhood Development, and City Council. Practically everything is in compliance with the statute. The problem is, if we are not in compliance, an opportunity is opened to attack the statute or our ordinance. We went over the document closely to make sure of compliance. Mr. Thelen asked about districts . At present, Cherry Hill with 23 structures; the other is on Ottawa with 4 structures . Old Town in North Lansing has applied, and Mayor Hollister has made recommendations for the study committee. Some work has begun. Another possible district is the Maurer-Foster Building at 615 Capitol . Ms . Love said we are initiating the North Lansing or Old Town Plan amendment to the Master Plan. We will have the first meeting of the entire area toward the end of October. Owners of residential and commercial property and tenants will be invited. We will be initiating a Master Plan. Boundaries will be recommended; zoning will be used as a facilitating tool . Mrs . Horne made a motion, seconded by Mr. Fountain, that the Historic District ordinance amendments be approved. Mr. Fountain said he would like the staff to make sure that no complications are involved with action before the public hearing. PLANNING BOARD MINUTES OCTOBER 4, 1994 - PAGE 8 It should not be delayed. Mr. Goolsby said all we can do is recommend; it is up to City Council to adopt the ordinance. There is no difficulty with our making our recommendation. Mr. Fountain requested a summary of the highlights of the public hearing be placed in the next Planning Board packet. Mr. Goolsby asked about the $5 ,000 fine. Mr. Garzynski said that is taken from the statute. Mr. Goolsby asked what triggers the penalty; Mr. Garzynski said any alteration to a resource without approval or against the disapproval--in contravention to what we say. Mr. Goolsby said that applies to residents within the District, whether or not they approved the District? Mr. Garzynski said yes; it is an ownership issue. If a historic district is approved with a 51 percent margin, and there is an activity to modify a structure without Historic District Commission approval, the alteration activity could be subject to the penalty. Mr. Goolsby said he wanted that on the record. PLANNING BOARD ACTION on the motion was as follows : Forrest Yea Fountain Yea Goolsby Yea Horne Yea Marshall Yea Ruge Yea Thelen Yea LeBlanc Yea On a roil call vote, there were: Yeas : 8; Nays : 0; carried unanimously; Historic District ordinance amendments were APPROVED. Ms . Whitbeck invited Planning Board members to the hearing Thursday, October 6 , 1994 at 7 p.m. in Council Chambers . B. Minutes for Approval : September 7 and September 20, 1994 Mr. Fountain made a motion, seconded by Mr. Thelen, to approve the minutes of September 7 , 1994 . PLANNING BOARD ACTION on the motion was as follows : Horne Yea Marshall Yea Ruge Yea Thelen Yea Forrest Yea Fountain Yea Goolsby Yea LeBlanc Yea On a roll call vote, there were: Yeas : 8; Nays : 0; carried unanimously; Minutes of September 7., 1994 were APPROVED. Mr. Thelen made a motion, seconded by Mr. Goolsby, to approve the minutes of September 20, 1994 . PLANNING BOARD MINUTES OCTOBER 4 1994 - PAGE 9 PLANNING BOARD ACTION on the motion was as follows : Goolsby Yea Horne Yea Marshall Yea Ruge Yea Thelen Yea Forrest Abstain Fountain Yea LeBlanc Yea On a roll call vote, there were: Yeas : 7 ; Abstentions : 1;APPROVED. carried; Minutes of September 20, 1994 were C. Committee Reports : 1 . Zoning and Ordinance Committee, Mr. Thelen, Chair. a. Next meeting Wednesday, October 12, 1994, at 3 : 30 p.m. , Planning Division Conference Room 2 . Urban Development Committee, Mr. Goolsby, Chair. a. Next meeting Tuesday, October 11, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex Chairman LeBlanc asked committees to hold elections at those meetings for Chair and Vice Chair. 3 . Executive Committee did not meet. C. Report from Planning Manager - Nothing to report this evening. D. Pending Items : Future action required 3 . Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) 4 . Planning Board: „ „ a. Z-9-94, 1500 Blk. E. Michigan, C Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall - (Planning Board Tabled 092094 ) VI . NEW BUSINESS Ms . Marshall asked what are the boundaries of the Old Town area? Ms . Love said the boundaries proposed for the study area would be C&O Railroad tracks on the east, curving to Seagar Street, down Seagar Street with a jog to Grand River, across . the river to Willow, then down Willow to Washington, PLANNING BOARD MINUTES OCTOBER 4, 1994 - PAGE 10 down Washington to Saginaw and across Saginaw to the railroad tracks . . Some natural barriers exist in the area, but we wanted to be inclusive and not leave any gaps . There is residential, near Reasoner Park, and industrial, and mixed uses . We will be looking at expansion of uses of Turner- Dodge, at the residential properties along the river that the Global Village people are interested in, and at commercial uses, too. The team, led by Donna Wynant, and including Jim Sturdevant and Steve Hayward, will be meeting with Mrs . Love on Friday, October 7 , 1994 to go over a preliminary time line, time, place and agenda for the first meeting. It would be similar to other master planning committees in that property owners, residents and occupants identified from assessor' s records will be invited to the first meeting to be held in November. Then data gathering will begin, and some meetings; then more meetings in January; more information and research; and be done by June, 1995 . VII . COMMUNICATIONS Mr. Fountain asked as a point of order if we acknowledged the letter from Church of the Resurrection. Chairman LeBlanc said two communications were received, the first from the Church of the Resurrection; Board members have copies . The second is a memorandum from Burt Burleson. The Chairman asked that it be copied and placed in next meeting' s packets . She read the last sentence: "In conclusion, it is clear that the construction of a parish hall would constitute an accessory structure or use and that the height restriction would not be applicable as noted for the reasons stated above. " Mr. Thelen said an accessory structure associated with a church does not fall under accessory structure by itself . Chairman LeBlanc said the intent of our ordinance addresses garages . Intent was important. Michigan case law indicates when legislative intent is in doubt, that the ordinance should be interpreted in favor of the property owner. Mr. Thelen said, regarding lot density and lot coverage that could not exceed 40 percent, one was 39 percent, and the second one was including the buildings and the parking lot could not exceed 60 percent, and they were at 73 percent. Will they need to ask for a variance from the BZA on this? Ms . Love will check on this with Mr. Burleson. Mr. Fountain said the intent of the ordinance regarding land coverage both for parking and building was directed toward residential uses in the "DM-3" District; however, it clearly applies to nonresidential uses, too. We might want to do a minor amendment to that district that would clearly separate the PLANNING BOARD MINUTES OCTOBER 4, 1994 - PAGE 11 two. Right now it applies to both, and that is not the intent, to require the same amount of open space for a nonresidential use as for a residential use. Chairman LeBlanc said we should add this to our list of amendments . Mr. Fountain said, in fairness to the church and residents, that we don't get a letter three days before our meeting asking us to take action, we should put on a limit of two weeks, so that if they want us to take action, we should be notified within two weeks to give the staff and citizens ample time to react, too. Chairman LeBlanc said we should vote on whether we are accepting this letter, agreeing to keep the item tabled. Mr. Goolsby said it is not a matter of accepting the letter to keep the item tabled. The item is tabled until a motion is made, seconded and approved to take it from the table, so they can tell us three days before they want us to take action on it. That doesn't mean we have to take action on it. Chairman LeBlanc said she would request, as a courtesy, that we would like timely notice if they wish us to act. VIII. COMMENTS FROM CHAIRPERSON Chairman LeBlanc said she would have to miss the next meeting; Ms . Love and Mr. Ruge will also be away. Mr. Ruge was previously excused; Chairman LeBlanc requested an excused absence. Mr. Goolsby made a motion, seconded by Mrs . Horne, that Chairman LeBlanc be given an excused absence from the October 18, 1994 meeting. Voice vote, Yeas : All; Nays : none; carried unanimously; approved. Chairman LeBlanc was given an excused absence from the October 18, 1994 meeting. Chairman LeBlanc said MSPO has a publication for planning commissioners costing $4-5 . It is on their publication list; each member of the Planning Board should have a copy. It covers such things as conflict of interest, making motions, et cetera. Ms . Love indicated that these would be ordered for all Board members . IX. BOARD MEMBER COMMENTS Mr. Thelen said the MSPO conference was very worthwhile. X. ADJOURNMENT was at 9 : 04 p.m. Respectfully submitted Eleanor K. Love Planning Manager c:\wp\data\p1anbd\mn100494 . ,, ,�; ,- _ _ �. _ .� - ;. ' � . ' � . ti � - -, - .. .1: .. ��� 7 Regular Meeting LANSING PLANNING BOARD 7:30 p.m. , Tenth Floor City Council Chambers, Lansing City Hall OCTOBER 4, 1994 AGENDA I. OPENING SESSION A. Roll Call B . Excused Absences C. Introductions D. Approval of Agenda E. Committee Assignment Preferences II. HEARINGS A. Z-11-94, 5300 S. Cedar Street, "F" Commercial and "J" Parking Districts to "F" Commercial District, NABI Bio Medical Center B. SLU-13-94, 5430 S. Washington Ave. , Cristo Rey Church, Expansion of Parking onto Consumers Power Right-of-way III. COMMENTS FROM THE AUDIENCE (5 minutes each) IV. RECESS V. BUSINESS SESSION A. Minutes for Approval: September 7 and September 20, 1994 B. Committee Reports: 1. Zoning and Ordinance Committee: a. Next meeting Wednesday, October 12, 1994, at 2:30 p.m. , Planning Division Conference Room 2. Urban Development Committee: a. Next meeting Tuesday, October 11, 1994 at 4 p.m. , Planning Division Conference Room, Second Floor, Washington Square Annex 3. Executive Committee: C. Report from Planning Manager: D. Pending Items: Future action required 1. Zoning and Ordinance Committee: a. Z-23-90, 2200 Olds Avenue (Committee Held) b. Z-3-91, 4700 Block Aurelius Road (Committee Held) PLANNING BOARD AGENDA OCTOBER 4, 1994 PAGE 2 2. Planniing Board: a. Z-9-94, 1500 Blk. E. Michigan, "C" Residential, "DM-3" Residential and "F-1" Commercial Districts to "DM-3" Residential District; Church of the Resurrection, Remove three houses and cafeteria building and construct new parish hall - (Planning Board Tabled 092094) VI. NEW BUSINESS Historic District Commission public hearing October 6, 1994 regarding Historic District Ordinance Amendments Presentation: Donna J. Wynant, Senior Planner VII. COMMUNICATIONS VIII. COMMENTS FROM CHAIRPERSON IX. BOARD MEMBER COMMENTS X. ADJOURNMENT FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE NOTICE 24 HOURS PRIOR TO THE MEETING BY CALLING LOUISE H. CHRISTIAN AT 483-4066 OR 483- 4088 TDD. C:\WP\DATA\P1ANBD\10-10049.4ag