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Home My WebLink About2019 Lansing Housing Commission Minutes FINAL LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission January 30, 2019 Rescheduled: February 5, 2019 Call to Order 1. Roll Call. 2. Approval of Minutes of November 28, 2018 3. RAID Presentation — Doug Fleming Action Items: Resolution No. 1303 —Approval of Contract Between Great Lakes Elevator and LHC Resolution No. 1304—Approval of Chesapeake Community Advisors, Inc. as Consultant and Codeveloper RAID Transformation Resolution No. 1305 —Approval to Increase the LIPH Flat Rate Rent to HUD HUD Published 2019 Fair Market Resolution No, 1306 —Approval to Use Updated LIPH Utility Allowances Informational Items. a. Finance Report November 2018 Dawn Allman b. Finance Report December 2018 Dawn Allman c. Housing Choice Voucher Report November 2018 d. Housing Choice Voucher Report December 2018 e. Asset Management Report November 2018 f. Asset Management Report December 2018 TDD/TTY#: 1-800-545-1833 Ext. 919 '.Equal Housing Opportunity" Lansing I lousing Commission Board Meeting January 30,2019 ROJChedn1Cd Vebnmry 5.2019 ;Agenda Page I ol'2 LHC CONIMISS10\1 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Other Business. 8. Adjournment. TDDn7Y#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity'd Lansing Housing Commission Board Meeting.lanuan•30.?019 RcsClly(lulyd Fehr uu),i.2019 AcOida haLe 2 o1 tiP�s�14G HpLsl�G, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of the November 28, 2018 Commissioner Baltimore called the meeting to order promptly at 5:35 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Baltimore, Hall, Robinson were present at roll call and Commissioner's Sober and Warren attended by phone. STAFF: Marcus Hardy Kimberly Gillespie Marshall Brice Kim Shirey Douglas Fleming_ Andrea Bailey Dawn Allman Jackquelynn Bates Guests: Patricia Spitzley Commissioner Robinson moved and Commissioner Hall 2nd a motion to approve the minutes of the October 24, 2018 commission meeting. The Motion was approved by all members present. ;Commissioner Robinson moved and Commissioner Hall 2nd a motion to approve Resolution 1300-Approval to Enter Agreement with MERS and Mercer to Provide Other Post-Employment Benefits (OPEB) and Exchange Services. The Motion was approved by all members present. :; Doug explained the proposed OPEB changes. The Resolution allows the Executive Director or his designee to endorse all documents required to change the OPEB benefits for Lansing Housing Commission employees/retirees. Commissioner Warren had several questions. She would like a report in the next fiscal year that shows how this benefits LHC. Written Informational Reports were provided as follows: A. Finance Report - September 2018 - Dawn Allman - Mrs. Allman provided a brief overview of the Finance Reports for October 2018. Commissioner Baltimore asked about the property across the street from the Cherry Street office. He wanted to TDDM*Y#:1-800-545-1833 Ext.919 1� -Equal Housing Opportunity"® Lansing Housing Commission Minutes November 28,2018 Board Meeting January 30,2019 Rescheduled February 5,2019 Page 1 of 5 roUs// v ��C LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 know if LHC had looked into it selling the property. Mr. Fleming explained that all LHC properties would be considered when working on the RAID project. B. Housing Choice Voucher (HCV) Report —October 2018 - Kim Shirey, provided a brief overview of the October 2018 HCV Reports. HCV opened a new waiting list in October 2018. 2,298 applications were received and were sorted with 650 applicants being placed on the new wait list. There are 180 vouchers which are still shopping. They oriented almost 100 people. They completed a grant application to fund the FSS Coordinator. Request for Proposals (RFP) for new Supportive Services. They received two (2) responses to the RFP which they are reviewing. C. Asset Management Report— October 2018 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Kim Gillespie MVP had an occupancy rate of 98% at the end of October. There are four (4) vacancies, zero (0) market ready, two (2) will move in a few weeks. All four (4) are pre leased. There are 16 open work orders. Oldest work order is September 21. Yesterday the site provided a petting zoo. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily The current occupancy rate is 97%. There are six (6) vacancies, zero (0) market ready, with two (2) to be completed in a short time. They are waiting on City of Lansing permits to complete some of the work. Average age is 45 days. The Kiwanis Club gave turkey baskets to the tenants. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice LRF The current occupancy rate is 93%. There are four (4) vacancies in rehab Status and two vacant units will be ready by the end of the week. There are 205 open work orders which is a high number however, the staff is working as many as they can. The furniture tune-up is completed. LRF was also given turkey baskets. There are 12 new furnaces and water heaters with 21 to be completed by the end of the week. TDDn7Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity LL J I.ansinw I[ousine Commission 1-linmes November 28,2018 Board Heeling January 30.2019 Resehciluled Pebruar} 5,2019 Pay*c 2 of 5 �,X G I-I%S' i LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy The current occupancy rate is 98%. There are four (4) vacant and one (1) market ready as of tomorrow. The other three (3) will be ready sometime next week. There are currently 120 work orders. That number will increase due to upcoming inspection dates. Average work order time is 46 days. Resident Council had a Thanksgiving luncheon with football on the TV. Discussion Items: • Rental Assistance Demonstration Program (RAD) Request for Proposal (RFP) • There is one consultant group coming in next week. • Mr. Fleming wanted to know if the Board wanted to be involved in this process (i.e. selection, etc.) and whether the Board wanted training on the RAD process. Commissioner Baltimore said that LHC should follow the procurement process and the Board should be involved when required by the policy. • Commissioner Robinson said that he wants to be part of the process and help with discussions but recuse himself from votes due to his job and possible conflicts. He said the Board will have to vote on RAD since there are significant dollars related to this project. Commissioner Robinson suggested that all Commissioners seek out training/education on this process. He also suggested that we may need to bring someone in to train Asset Managers, Commissioners, etc. This process will not happen without the residents approving it. Executive Director's Comments: Meetings: MERS/Mercer Employment Benefits • OPEB City Council Meeting • Status update of LHC - they are happy with our progress City Inspections • Brian McGrain - Director, Economic Development & Planning & Planning Mr. Fleming asked for a listing of open permits and the AMPs are working the Items from the lists. In many cases, we are waiting on the Inspectors. We are moving into the scattered sites for inspections. We are having short-term pain for long-term gain. • First Contracting — Issues and Budgets TDDrM#: 1-800-545-1833 Ext. 919 6� "Equal Housing Opportunity"I � Lansing Housing Commission\minutes November 28,2018 Board Nlecting human,30.2019 Rescheduled Fchruan j.2019 Page 3 o 1'5 c r-► C� c� � r LHC C01vtMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Conferences • PHADA — Executive Director and Commissioners' Conference Jan 6-9th • Novogradac RAD Conference Jan 9-11th Dickie May— Finance Contract - 2-Week Visit for Training Non-Profit Meeting — Housing Choice Vouchers • non-profits want our vouchers, but we are hanging onto them. Union Negotiations • Three meetings — Next meeting December 41h — LHC has a tentative agreement. Our current agreement ends on December 31, 2018 HUD Meeting • Dec Items Review- all items are verbally cleared, or HUD has asked for additional documents which we can provide. We will be sending the information soon to close this out. Major Activities • Site visits to LHC properties • Video Surveillance — Webinar and quotes— all staff went attended a webinar. The video systems being set-up are build out systems which can enlarge as needed. LHC has capital funds for this project. • Coordination of Scatter Site energy inspections —There will be a press conference soon on this. $580,000 of free equipment: high efficiency furnaces and hot water heaters will be installed. This will bring in less costs for tenant utilities and less maintenance costs for LHC. • Meeting with Architects. • We are going to take three (3) fire units offline which should increase our occupancy rate at SWP. • LIPH Staff Meeting (met twice) • LHC has worked with our cellular provider and reduce our cell phone bill by about $2,000. • LHC also worked with our Workers Compensation provider to correct to correct our staffing class. This discussion resulted in in a refund of about $6,000. • Capital Communication —Telephone system • Issue RFP for RAD Process • Commissioner Robinson asked when Dickie May would be completed. Dawn stated that we need to get through the Oliver Garden year-end and it should decrease significantly over the next few months. TDDn-TY#: 1-800-545-1833 Ext.919 1+ "Equal Housing Opportunity" L ' L.ansinc 110using Commission Minutes November 2S.2018 Board Mcctin hinuan•30.2019 Rescheduled Februan 5,2019 Niue 4 or5 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 President's Comments: W� Commissioner Baltimore wl everyone a Happy Thanksgiving and stated that we have made many improvements since Mr. Fleming came on board. Other Commissioner's provided their own holiday wishes. Kim Shirey asked what was happening with the executive search? Commissioner Baltimore said we needed to get through the holidays. Kim asked if Mr. Fleming would stay past January? Mr. Fleming said he would stay for a while. Commissioner Baltimore said that now is not a good time for an executive search. Public Comment: limit 3 minutes per person — none Other Business — none Adjournment: The meeting was adjourned at 6:55 p.m. wy,::W� Date A a t Tony Baltim , Chair Date n Allman, Acting Secretary TDDfrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Minutes Novcrul,cr 28,2018 Board Meeting January 30,2019 Keschcdulcd I'chruar},5,201r) Page-,oi'5 S� LHC COMMISSION 419 Cherry Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 January 30, 2019 Rescheduled: February 5, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to execute a Contract between Great Lakes Elevator and Lansing Housing Commission (LHC) to modernize and replace the elevator(s) at So. Washington Park- Resolution No.1303 RECOMMENDATION: Staff recommends approval of Resolution No.1303, which authorizes Douglas E. Fleming acting in his capacity as Executive Director of LHC to enter into a contract with Great Lakes Elevator modernize and replace the elevator(s) at So. Washington Park. CONTACT PERSON: Douglas E. Fleming Executive Director (517) 372-7996 SUMMARY: Authorization of this Resolution constitutes the Commission's formal approval of a lump sum contract, in the amount of$180,000.00 with Great Lakes Elevator to modernize and replace the elevator(s). BACKGROUND: So. Washington Park's Management Team has identified the elevator(s) at the site are no longer safe due to the age of elevators, numerous service calls for maintenance, loss of service and the safety of the residents. FINANCIAL CONSIDERATION: Contractor Name: Great Lakes Elevator Amount: $180,000.00 TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"'.L. Lansing Housing Commission Board Meeting January 30,2019 Rescheduled February 5, 2019 Transmittal—Contract LHC&Great Lakes Elevator Resolution No. 1303 Page 1 of 2 POLICY CONSIDERATIONS: The recommended action is in compliance with applicable HUD Procurement Regulations and LHC's Procurement Policy. Respectfully Submitted /� P Y D` a E. Fleming, Secr # to the Board Lansing Housing Commission TDD/TTY#: 1-600-545-1833 Ext. 919 "Equal Housing Opportunity'.(: Lansing Housing Commission Board Meeting January 30,2019 Rescheduled February 5,2019 Transmittal—Contract LHC&Great Lakes Elevator Resolution No. 1303 Page 2 of 2 s LUC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Resolution No. 1303 Adopted by the Lansing Housing Commission January 30, 2019 Rescheduled: February 5, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Douglas E. Fleming, in his capacity as Executive Director or his designee, is authorized to enter into a contract between the Lansing Housing Commission and Great Lakes Elevator to modernize and replace the elevator (s) at So. Washington Park. The contact amount is not to exceed $180,000.00 to be expended over the next year. , JXX-4� Tony Bal ore, Chair Yeas Nays Abstentions Attest Secretary For Clerks Use Only Resolution No: 1303 Date Adopted: 2/5/2f019 TDD/TTY#; 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"LL ' Lansing Housing Commission Board Meeting January 30,2019 Rescheduled February 5,2019 Resolution 1303 X14G ►-►car �Hlc CONIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 January 30, 2019 Rescheduled: February 5, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to negotiate a consultant and co-development agreement with Chesapeake Community Advisors, INC (CCA). RECOMMENDATION: Staff recommends the Board authorize Doug Fleming, acting in his capacity as Executive Director or his designee, to negotiate and seek legal advice and review to develop a contract with Chesapeake Community Advisors, INC (CCA) for them to provide services related to RAD transformation of the LHC. CONTACT PERSON: Douglas Fleming Interim Executive Director SUMMARY This resolution will allow the ED to develop terms for a contract to work with CCA to be our partner throughout the RAD conversion. BACKGROUND Authorized by Congress under the FY12 HUD appropriations act, the Rental Assistance Demonstration (RAD) allows public housing agencies (PHAs) and owners of other HUD-assisted properties to convert units from their original sources of HUD financing to project-based Section 8 contracts. Public housing units across the country need more than $26 billion in repairs. HUD refers to these repair costs as capital needs. Congress has not provided enough funding for PHAs to keep up with capital needs. As a result, PHAs have had to make tough choices between things like repairing roofs and replacing plumbing—or worse, demolishing public housing. RAD provides PHAs a way to rehabilitate, or repair, units without depending on additional money from Congress. TDDfTTY#: 1-800-545-1833 Ext. 919 n "Equal Housing Opportunity'l_L� Lansing Housing Commission Board Meeting January 30,2019 Rescheduled February 5, 2019 Transmittal Approval Chesapeake Community Advisors, Inc. (CCA)Resolution 1304 Page 1 of 2 LHC CON11M[SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 FINANCIAL CONSIDERATIONS A proposed final contract will come back to the board for approval at the February meeting. The only financial impact would be legal fees to review and advise during negations. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, Board approval is being requested due the financial consideration of future capital needs within LHC. Respectfully Submitted, Doug, Ie' ing, Secretary to they_ and Lansing-ousing Commission TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"ILi Lansing Housing Commission Board Meeting January 30,2019 Rescheduled February 5,2019 Transmittal Approval Chesapeake Community Advisors, Inc.(CCA)Resolution 1304 Page 2 of 2 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Resolution No. 1304 Adopted by the Lansing Housing Commission January 30, 2019 Rescheduled: February 5, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Douglas E. Fleming, in his capacity as Executive Director or his designee, is authorized to negotiate a Consultant and Co-development Agreement between the Lansing Housing Commission and Chesapeake Community Advisors, Inc. (CCA) for them to provide services related to RAD transformation of the LHC. ,k L7�M, 169�� — Tony Baltim e, Chair Yeas Nays Abstentions Attest Secretary For Clerks Use Only Resolution No: 1304 Date Adopted: 2/5/2019 TDDrFTY#: 1-800-545-1833 Ext. 919 2 "Equal Housing Opportunity"& Lansing Housing commission Board Meeting January 30,2019 Rescheduled February 5,2019 Resolution 1304 I �Hlc COMMISSION 410 Cherry St„ Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 February 5, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to increase the LIPH Flat Rent to the HUD Published 2019 Fair Market Rent - Resolution No. 1305. RECOMMENDATION: Staff recommends the Board authorize Doug Fleming, acting in his capacity as Executive Director or his designee, approve the recommended change to the LIPH flat rent rate for use in all rental calculations. CONTACT PERSON: Doug Fleming Executive Director SUMMARY This resolution authorizes LHC to use the 2019 Published Fair Market Rents as the LIPH flat rent standard established by the U.S. Department of Housing & Urban Development ("HUD") in compliance with PIH Notice 2015-13. BACKGROUND: HUD publishes the fair market rents for each market area in the United States (see part 888 of this title). The PHA must adopt a flat rent schedule. The Lansing Housing Commission must offer its residents the option to either pay an income-based rent option of 30% or a flat rent. By choosing the flat rent options families may request the following: A. Families who opt for the flat rent may request to go through the income re- examination process every three (3) years, rather than the annual review they would otherwise undergo. TDDlTTY#: 1-800-545-1833 Ext.919L-72 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting February 5,2019 Transmittal Approving LHC's 2019 LIPH Flat Rent Payment Standards Resolution No. 1305 Page 1 of 2 B. Families who opt for the flat rent may request to have a re-examination and return to the formula-based method at any time for any of the following reasons: 1. The family's income has decreased 2. The family's circumstances have changed increasing their expenses for child care, medical care, etc. 3. Other circumstances creating a hardship on the family such as the formulas method would be more financially feasible for the family. PHA's must obtain Board approval for the agency's Flat rent. The 2019 HUD approved Fair Market rents are as follows: Final FY 2019 FMRs By Unit Bedrooms Efficiency One- Two- Three- Four- Bedroom Bedroom Bedroom Bedroom $660 $730 $908 $1,201 $1,345 The Lansing Housing Commission proposed payment standards are as follows: Effective 4/1/2019 LHC Flat Rent By Unit Bedroom One- Two- Three- Four- Efficiency Bedroom Bedroom Bedroom Bedroom $660 $730 $908 $1,201 $1,345 FINANCIAL CONSIDERATIONS If LHC fails to gain Board approval of LIPH Flat Rent payment standards it can result in an audit finding with HUD. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. Respectfully Submitted, Doug Fleming, Secretary to the Board Lansing Housing Commission TDD/TTY#: 1-800-545-1833 Ext.919 LEI "Equal Housing Opportunity"I� I Lansing Housing Commission Board Meeting February 5,2019 Transmittal Approving LHC's 2019 LIPH Flat Rent Payment Standards Resolution No. 1305 Page 2 of 2 Si LHC COi\ (MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Resolution No. 1305 Adopted By the Lansing Housing Commission February 5, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Doug Fleming, acting in the capacity of Executive Director, is authorized to approve the increase of the LIPH Flat Rent Rate to the HUD Published 2019 Fair Market Rate. ._--- , J_9�_ 4664�1, Tony Balti tF, Chair Yeas Nays Abstentions Attest Secretary For Clerks Use Only Resolution No: 1305 Date Adopted: 2-5-2019 TDDITTY#: 1-800-545-1833 Ext.919 `+ -Equal Housing Opportunity"I : I.unsine I lousing Contntissian f3oard lMecting February i,2019 1,11111 Flat Rent Increase to I101:)Published 2019 Fair Market hate Resolution 1305 Paec I of I !�)1/S�� LHC COMMISSION 410 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 February 5, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to use the updated LIPH utility allowances per the November 2017 Nelrod 2018-2019 Utility Study. - Resolution No. 1306. RECOMMENDATION: Staff recommends the Board authorize Doug Fleming, acting in his capacity as Executive Director or his designee, approve the recommended change to the LHC utility allowance for use in all LIPH calculations. CONTACT PERSON: Doug Fleming Executive Director SUMMARY This resolution authorizes LHC to use utility allowances established by the 2018-2019 Nelrod utility study for all LIPH calculations. BACKGROUND The utility allowance schedule must be determined based on the typical cost of utilities and services paid by energy-conservative households that occupy housing of similar size and type in the same locality. In developing the schedule, the PHA must use normal patterns of consumption for the community as a whole, and current utility rates. The utility allowance must include the utilities and services that are necessary in the locality to provide housing that complies with housing quality standards. Costs for telephone, cable/satellite television, and internet services are not included in the utility allowance schedule. TDDn-TY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"& Lansing Housing Commission Board Meeting February 5,2019 Transmittal Approval of the 20,19 LIPH Utility Allowance Schedule Resolution No. 1306 Page 1 of 2 In the utility allowance schedule, the PHA must classify utilities and other housing services according to the following general categories: space heating; air conditioning; cooking; water heating; water; sewer; trash collection; other electric; cost of tenant- supplied refrigerator; cost of tenant-supplied range; and other specified housing services. See attached 2019 Utility Sheets to become effective April 1. 2019. FINANCIAL CONSIDERATIONS If LHC fails to gain Board approval of the updated utility allowances, it could become an audit finding. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, Board is being requested due the financial consideration they have on program operations. Respectfully Submitte t� , Doug R e ing, Secretary to the ward Lansing- ousing Commission TDDn-FY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"ks Lansing Housing commission Board Meeting February 5,2019 Transmittal Approval of the 20119 LIPH Utility Allowance Schedule Resolution No. 1306 Page 2 of 2 LHIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Resolution No. 1306 Adopted By the Lansing Housing Commission February 5, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Doug Fleming, acting in the capacity of Executive Director, is authorized to approve the 2019 LIPH Utility Allowances per the November 2017 Nelrod 2018-2019 Utility Study. Tony Balti re, Chair Yeas Nays Abstentions Attest Secretary For Clerks Use Only Resolution No: 1306 Date Adopted: 2-5-2019 TDD/TTY#: 1-800-545-1833 Ext. 919 e — I "Equal Housing Opportunity'LL� Lansius I lousine Commission Board klecting Fcbm ary 5.2011) 2019 1.11111 I Itility Allowance Schedule Resolution 1306 Page 1 or I Lansing Housing Commission Summary Results for NOVEMBER FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington UPH Total COCC HCV REVENUE: Total Revenue Variance-Fav(unfav) 6,740 (22,510) (35,799) (167,036) (218,605) 3,060 65,893 Tenant Revenue Variance 2,086 4,525 (2,005) 3,897 8,503 - - HUD Revenue Variance 4,075 5,048 4,538 2,879 16,540 2,590 64,265 Capital Fund Income (1,044) (34,326) (34,326) (174,326) (244,023) - - Other Income 1,623 2,244 (4,006) 514 375 470 1,626 Other - - - 0 0 0 Budgeted Revenue 142,373 164,182 151,812 259,751 718,117 64,295 887,403 %Variance fav(unfav) 5% -14% -24% -64% -30% 5% 7% EXPENSES: Total Expense Variance Unfav(Fav) 9,395 8,616 24,169 196 42,376 (10,021) 24,583 Contributing Factors: MERS Contribution Special - Adjusted Expense Variance 9,395 8,616 24,169 196 42,376 (10,021) 24,583 -Overspend(Under spend] Salary Expenses (9,409) (6,927) (5,428) (564) (22,328) (18,803) (619) Employee Benefit Expenses (3,570) (3,692) (1,624) (1,262) (10,148) (4,062) (3,683) Utilities (1,072) (5,318) (1,931) (2,846) (11,167) (569) Write-offs 2,120 1,398 2,014 999 6,531 - Legal (26) 1,109 236 458 1,778 (42) - Professional Services 358 956 475 (649) 1,140 12,579 862 Administrative Services 1,117 - - 1,117 - - Insurance 81 (558) 767 1,228 1,519 4,151 (3,936) Sundry/Postage/Office Supplies (1,402) 653 (211) 178 (782) 363 (229) Management Fee 665 598 (288) 357 1.332 1,279 HAP Expense 45,398 Inspections (50) (200) (600) - (850) - (621) Maintenance Costs 29,555 23,853 7,675 4,289 65,372 172 7 Maintenance Contract-Unit Turns (6,190) (1,465) 28,575 1,445 22,365 - Other (2,783) (1,791) (5,492) (3,437) (13,502) (3,809) (13,876) Budgeted Expense 102,031 111,609 110,275 102,086 426,002 54,347 890,733 %Variance fav(unfav) -9% -8% -22% 0% -10% 18% -3% Curr Mo.Actual Net Income(Loss) $ 37,687 $ 21,447 $ (18,432) $ (9,568) $ 31,134 $ 23,029 $ 37,980 YTD Actual Net Income(Loss)Net of CWIP $ (23,568) $ 94,572 $ (568) $ (57,338) $ 13,098 $ 270,556 $ (62,830) Prior YR YTD Net Income(Loss) 5 64,462 $ 89,581 $ 44,015 $ (77,565) $ 120,493 $ 69,865 $ (494,124) CashBalance-November $ 462,400 $ 505,628 $ 754,242 $ 229,098 $1,951,368 $ 1,024,538 $ 908,295 Cash Balance-October $ 398,350 $ 417,846 S 752,346 S 331,316 1,899 858 $ 1,010,183 $ 876,869 Cash Balance-September $ 462,659 $ 398,534 $ 746,513 $ 347,131 $ 1,954,837 $ 1,013,399 $ 837,787 C:\Users\cynithac\AppOata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\IGY4P6NM\Summary-November.xlsx\Summary 2/5/2019 9:24 AM Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for November 2018 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 34,257.30 1010-0000-111111 Chase Checking 64,050.71 462,400.37 1010-0000-112200 Accounts Receivable (2,140.95) 5,012.55 1010-0000-112201 Allowance for Doubtful Accounts 214.09 (501.26) 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 44•84 1010-5005-115700 Intercompany (30,007.65) (27,546.80) 1010-0000-116201 Investments Savings - 128,981.45 1010-0000-121100 Prepaid Insurance (5,870.06) 52,830.49 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - - 1010-3000-144000 Construction in Progress 10,620.00 33,282.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,469,122.26) 1010-1010-148100 Accumulated Depreciation-Build - (125,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00) 1010-0000-150300 Deferred Outflow-MERS - 17,763.00 TOTAL ASSETS 36,865.94 3,968,619.37 LIABILITIES 1010-0000-200000 OPEB Liability - 387,825.00 1010-0000-200300 Pension Liability - 80,664.00 1010-0000-210000 Construction Costs Payabe - 29,708.00 1010-0000-211100 Accounts Payable - (1,171.38) 1010-0000-211400 Tenant Security Deposits 699.00 34,267.30 1010-0000-211999 Tenant Refunds (124.00) 6,938.07 1010-0000-212000 Accrued Payroll - 7,699.80 1010-0000-213400 Utility Accrual - 14,675.35 1010-0000-213500 Accrued Comp Absences-Curr - 1,572.77 1010-0000-213700 Payment in Lieu of Taxes 1,435.17 23,947.51 1010-0000-214000 Accrued Comp Absences-non curr - 8,912.39 1010-0000-260600 Note Payable Non Curr-PNC (2,830.86) 390,412.08 1010-0000-260601 Note Payable-Curr-PNC - 33,900.97 TOTAL LIABILITIES (820.69) 1,019,351.86 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 815,922.65 1010-0000-282000 Income and Expense Clearing 37,686.63 (1,872,336.84) 1010-0003-282000 Income and Expense Clearing - (77•99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,591,532.63 TOTAL EQUITY 37,686.63 2,949,267.51 TOTAL LIABILITES&EQUITY 36,865.94 3,968,619.37 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for November 2018 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 32,313.19 1020-0000-111111 Chase Checking 87,781.87 505,627.74 1020-0000-112200 Accounts Receivable (985.47) 8,871.78 1020-0000-112201 Allowance for Doubtful Accounts 98.54 (887.18) 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany (61,658.32) (48,439.92) 1020-0000-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 45,837.54 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress - 14,683.83 1020-3000-144000 Construction in Progress - 281,928.92 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 49,867.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow-MERS - 14,875.00 TOTAL ASSETS 20,143.56 5,107,001.38 LIABILITIES 1020-0000-200000 OPEB Liability - 203,010.00 1020-0000-200300 Pension Liability - 67,551.00 1020-0000-210000 Construction Costs Payabe - 24,878.00 1020-0000-211100 Accounts Payable - (2,219.62) 1020-0000-211400 Tenant Security Deposits 958.00 34,841.19 1020-0000-211999 Tenant Refunds 0.93 4,231.97 1020-0000-212000 Accrued Payroll - 4,988.82 1020-0000-213400 Utility Accrual - 11,891.99 1020-0000-213500 Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 2,456.06 34,597.28 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr-PNC (4,718.11) 650,686.77 1020-0000-260601 Note Payable-Curr-PNC - 56,501.61 TOTAL LIABILITIES (1,303.12) 1,100,064.17 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (85.251.34) 1020-0000-282000 Income and Expense Clearing 21,446.68 (1,239,844.18) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,612,289.73 TOTAL EQUITY 21.446.68 4,006,937.21 TOTAL LIABILITES &EQUITY 20,143.56 6,107,001.38 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for November 2018 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 35,095.06 1080-0000-111111 Chase Checking 575.50 752,921.68 1080-0000-112200 Accounts Receivable (3,196.84) 11,971.24 1080-0000A12201 Allowance for Doubtful Accounts 417.87 (1,098.94) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 44.84 1080-5005-115700 Intercompany (9,898.29) (2,145.22) 1080-0000-116201 Investments Savings - 128,981.45 1080-0000-121100 Prepaid Insurance (7,134.07) 64,206.63 1080-0000-140000 Land - 499,084.00 1080-3000-144000 Construction in Progress - 435,014.83 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798,636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130,795.00) 1080-0000-150300 Deferred Outflow-MERS - 19,232.00 TOTAL ASSETS (19,235.83) 4,827,039.14 LIABILITIES 1080-0000-200000 OPEB Liability - 326,894.00 1080-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-OODD-211100 Accounts Payable (338.42) (2,528.88) 1080-GOOD-211400 Tenant Security Deposits (1,411.00) 34,678.06 1080-0000-211999 Tenant Refunds 2,294.33 6,257.98 IOMOOOD-212000 Accrued Payroll - 7,627.57 1080-0000-213400 Utility Accrual - 12,846.41 1080-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 1,438.10 29.338.04 1080-000D-214000 Accrued Comp Absences-non curr - 9,654.14 1080-OOOD-224000 Tenant Prepaid Rent - 254.93 1080-000D-260600 Note Payable Non Curr-PNC (2,786.97) 384,359.17 1080-OOOD-260601 Note Payable-Curr-PNC - 33,375.37 TOTAL LIABILITIES (803.96) 963,962.47 EQUITY 1080-ODOD-280100 Invest C - 4,031,104.00 108D-0000-280500 Unrestricted Net Assets - 95,736.25 108D-0000-282000 Income and Expense Clearing (18,431.87) (1,279,772.24) 1080-108D-282000 Income and Expense Clearing - (26,635.00) 108D-3000-282000 Income and Expense Clearing - 1,042,643.66 TOTAL EQUITY (18,431.87) 3,863,076.67 TOTAL LIABILITES&EQUITY (19,235.83) 4,827,039.14 Lansing Housing Commission 1090 South Washington Park Balance Sheet for November 2018 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 31,578.50 1090-0000-111111 Chase Checking (102,218.05) 229,097.83 1090-0000-112200 Accounts Receivable 9,868.82 13,959.07 1090-0000-112201 Allowance for Doubtful Accounts (986.89) (1,395.91) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 44.82 1090-5005-115700 Intercompany 93,358.51 78,394.54 1090-0000-116201 Investments Savings - 128.981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 34,879.59 1090-0000-140000 Land - 231,584.00 1090-3000-144000 Construction in Progress - 182,460.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29,817.00) 1090-0000-150300 Deferred Outflow-MERS - 17,726.00 TOTAL ASSETS (3,853.12) 3,210,348.36 LIABILITIES 1090-0000-200000 OPEB Liability - 201,953.00 1090-0000-200300 Pension Liability - 80,499.00 1090-0000-210000 Construction Costs Payabe - 29,647.00 1090-0000-211100 Accounts Payable - (3,372.16) 1090-0000-211400 Tenant Security Deposits 972.00 35,003.50 1090-0000-211999 Tenant Refunds 5,124.48 17,278.01 1090-0000-212000 Accrued Payroll - 6,601.58 1090-0000-213400 Utility Accrual - 39,209.42 1090-0000-213500 Accrued Comp Absences-Curr - 3,159.64 1090-0000-213700 Payment in Lieu of Taxes 254.31 (2,007.11) 1090-0000-214000 Accrued Comp Absences-non curr - 17,904.60 1090-0000-260600 Note Payable Non Curr-PNC (636.40) 87,767.07 1090-0000-260601 Note Payable-Curr-PNC - 7,621.15 TOTAL LIABILITIES 5,714.39 521,264.70 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 97,916.44 1090-0000-282000 Income and Expense Clearing (9,567.51) (1,254,646.10) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 768,039.32 TOTAL EQUITY (9,567.51) 2,689,083.66 TOTAL LIABILITES&EQUITY (3,853.12) 3,210,348.36 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for November 2018 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account (1,151.08) 41,469.68 5005-0000-111111 Chase Checking 15,505.85 983,068.26 5005-0000-112954 Accounts Receivables-Misc 225.00 225.00 5005-1010-115700 Intercompany 30,007.85 27,546.80 5005-1020-115700 Intercompany 61,658.32 48,439.92 5005-1080-115700 Intercompany 9,898.29 2.145.22 5005-1090-115700 Intercompany (93,358.51) (78,394.54) 50054001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (10,812.95) (11,669.81) 5005-8002-115700 Intercompany 7,350.99 7,599.74 5005-8005-115700 Intercompany (60.17) (4,529.86) 5005-8010-115700 Intercompany 5,765.03 10,887.01 5005-8021-116700 Intercompany - 1.00 5005-9101-115700 Intercompany 782.93 46,171.67 5005-0000-121100 Prepaid Insurance (6,921.44) 51,156.50 5005-0000-121200 Prepaid-Other - 1,440.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (976,947.26) 5005-0000-150102 Investment in OG - 251,104.00 5005-0000-150300 Deferred Outflow-MERS - 12,436.00 TOTAL ASSETS 18,890.11 2,583,898.41 LIABILITIES 5005-0000-200000 OPEB Liability - 191,365.00 5005-0000-200300 Pension Liability - 56,475.00 5005-0000-210000 Construction Costs Payabe - 20,799.00 5005-0000-211100 Accounts Payable - 12,195.07 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211704 Health Insurance W/H 991.04 5,247.58 5005-0000-212000 Accrued Payroll - 11,497.74 5005-0000-213400 Utility Accrual - 975.36 5005-0000-213500 Accrued Comp Absences-Curr - 3,028.60 5005-0000-214000 Accrued Comp Absences-non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent (455.00) 2,315.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,674.71) (142,806.28) 5005-0000-260701 Note Payable-Curr-Davenport - 300,777.21 TOTAL LIABILITIES (4,138.67) 479,031.34 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 322,679.00 5005-0000-282000 Income and Expense Clearing 23,028.78 1,753,639.78 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 23,028.78 2,104,867.07 TOTAL LIABILITES&EQUITY 18,890.11 2,583,898.41 Lansing Housing Commission Housing Choice Voucher Balance Sheet for November 2018 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 21,381.47 481,869.50 8002-0000-111111 Chase Checking 14,409.60 236,626.02 8004-0000-111111 Chase Checking - - 8002-0000-112200 Accounts Receivable - (204.00) 8002-0000-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany 10.812.95 11,669.81 8002-5005-115700 Intercompany (7,350.99) (7,599.74) 8004-5005-115700 Intercompany - - 8001-0000-121100 Prepaid Insurance (1,272.62) 11,453.58 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS 37,980.41 762,769.17 LIABILITIES 8001-0000-200000 OPEB Liability - 554,873.00 8001-0000-200300 Pension Liability - 83,152.00 8001-0000-210000 Construction Costs Payabe - 30.625.00 8001-0000-211100 Accounts Payable - (56.29) 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 13,548.79 8001-0000-213400 Utility Accrual - 16.89 8001-0000-213500 Accrued Comp Absences-Curr - 3,468.99 8001-0000-214000 Accrued Comp Absences-non curr - 19,657.60 TOTAL LIABILITIES - 705,285.98 EQUITY 8001-0000-280500 Unrestricted Net Assets - (326,093.99) 8001-0000-282000 Income and Expense Clearing 30,921.80 147,280.82 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing 7,058.61 38,863,855.62 8002-8002-282000 Income and Expense Clearing - (39,233,747.34) 8004-0000-282000 Income and Expense Clearing - - 8004-8004-282000 Income and Expense Clearing - - TOTAL EQUITY 37,980.41 57,483.19 TOTAL LIABILITES&EQUITY 37,980.41 762,769.17 Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending November 30,2018 YTD Amount YTD Budget YTO Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 152,230 $ 147,805 $ 4,425 $ 137,434 $ 354.732 $ 206,927 Tenant Revenue-Other 16,325 13,300 3,025 15,285 31,920 18,620 Total Tenant Revenue $ 168,555 $ 161.105 $ 7,450 $ 152,720 $ 386,652 $ 225,547 HUD PHA Operating Grants 394.055 375,694 18,361 359,541 901,665 525,971 CFP Operational Income 65,856 35,000 30,856 12,499 35,000 - Fraud Recovery and Other 2,047 1,628 419 3,966 6,408 4,780 Total Operating Revenue $ 630,514 $ 573,427 $ 57,087 $ 528,725 $ 11329,725 $ 756,298 Administrative Salaries $ 36,015 $ 36,126 $ (112) $ 36,381 $ 85,390 $ 49,263 Auditing Fees - 2,500 (2,500) 2,500 5,000 2,500 Management Fees 101,622 47,695 53,927 47,842 114,468 66,773 Bookkeeping Fees 7,359 7,275 84 7,299 17,460 10,185 Employee Benefits Contributions -Admin 12,069 11,744 325 12,285 26,085 16,341 Office Expenses 9,486 25,785 (16,299) 19,745 53,658 27,873 Legal 12,597 8,540 4,057 7,107 21,140 12,600 Travel 628 325 303 300 780 455 Other 911 7,700 (6,789) 556 18,000 10,300 Tenant Services-Other 12,044 - 12,044 8,350 - Water 36,024 38,394 (2,370) 38,472 91,281 52,887 Electricity 17,327 16,715 612 18,062 35,455 18,741 Gas 11,139 16,500 (5,361) 6,201 39,500 23,000 Other Utilities Expense 9 250 (241) 98 6,050 5,800 Ordinary Maintenance and Operations-Labor 44,883 63,485 (18,603) 32,352 150.056 86,571 Ordinary Maintenance and Operations-Materiz 47,259 30,050 17,209 21,719 67,500 37,450 Ordinary Maintenance and Operations-Contra, 239.151 103,415 135,736 121,076 260,165 156,750 Employee Benefits Contributions -Ordinary 21,912 35,179 (13,267) 18,387 84,254 49,074 Protective Services-Other Contract Costs 1,008 1,000 8 968 2,400 1,400 Property Insurance 19,580 18,880 700 17,073 45,312 26,432 Liability Insurance 7,197 6,335 862 5,974 15,204 8,869 Workers Compensation 141 1,240 (1,099) 577 2,976 1,736 All Other Insurance 880 930 (50) 1,696 2,232 1,302 Other General Expenses 21,055 - 21,055 19,567 - - Compensated Absences - _ - Payment in Lieu of Taxes 7,561 7,330 231 7,168 18,154 10,824 Bad debt-Tenant Rents 12,134 2,900 9,234 3,024 6,960 4,060 Interest Expense 7,374 7,374 - 9,485 17,293 9,919 Total Operating Expenses $ 687,365 $ 497.667 $ 189,698 $ 464.263 $ 1.188,772 $ 691,105 Net Income(Loss) $ (56,850) $ 75,760 $ (132,610) $ 64,462 $ 140,953 $ 65,192 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending November 30,2018 YTD Amount YTD Budget YTO Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 175,490 $ 172,510 $ 2,980 $ 153.812 $ 414,024 $ 241,514 Tenant Revenue-Other 15,094 8,120 6,974 12,623 20,015 11,895 Total Tenant Revenue $ 190,584 $ 180,630 $ 9,954 $ 166,435 $ 434,039 $ 253,409 HUD PHA Operating Grants 488,198 465.343 22,855 490,976 1,116,824 651,480 CFP Operational Income 70,154 35.000 35,154 12,499 35.000 - Fraud Recovery and Other 1,981 1,618 363 583 6,384 4,766 Total Operating Revenue $ 750.917 $ 682,591 $ 68,326 $ 670,494 $ 1,592,246 $ 909,655 Administrative Salaries $ 35,600 $ 35,550 $ 50 $ 34,865 $ 84,026 $ 48,477 Auditing Fees - 2,500 (2,500) 2,500 5,000 2,500 Management Fees 110,714 52,366 58,348 52,513 125,679 73,312 Bookkeeping Fees 8,064 7,988 77 8,012 19,170 11,183 Employee Benefits Contributions -Admin 11,281 17,619 (6,338) 15,678 42,186• 24,567 Office Expenses 14,026 16,447 (2,421) 18,744 34,314 17,867 Legal 11,065 7,400 3,665 8,232 20,160 12,760 Travel 215 400 (185) 271 960 560 Other (399) 1,220 (1,619) (1,194) 2,220 11000 Tenant Services-Other 11.360 8,900 2,460 7,990 21,100 12,200 Water 39,082 41,600 (2,518) 36,556 98,700 57,100 Electricity 14,019 13,750 269 16,044 30,200 16,450 Gas 1,866 9,800 (7,934) 3,788 55,500 45,700 Other Utilities Expense - 60 (60) - 6,590 6,530 Ordinary Maintenance and Operations-Labor 22,603 60,308 (37,705) 42,146 143,228 82,920 Ordinary Maintenance and Operations-Material 33,021 26,150 6,871 22,221 64,200 38,050 Ordinary Maintenance and Operations-Contrac 256,652 162,185 94,467 212,487 405,535 243,350 Employee Benefits Contributions -Ordinary 12,546 27,651 (15,105) 21,203 66,246 38,595 Protective Services-Other Contract Costs 1,671 1,500 171 1,536 3,600 2,100 Property Insurance 17,405 19,750 (2,345) 17,565 47,400 27,650 Liability Insurance 5,907 5,160 747 4,927 12,384 7,224 Workers Compensation 153 820 (667) 629 1,968 1,148 All Other Insurance 812 830 (18) 1,576 1,992 1,162 Other General Expenses 22,067 10,084 11,983 19,602 22,255 12,171 Compensated Absences - Payment in Lieu of Taxes 11,965 10,286 1,679 9,164 21,882 11,596 Bad debt-Tenant Rents 2,360 4,500 (2,140) 8,051 10,800 6,300 Interest Expense 12,290 12,290 - 15,808 28,821 16,532 Total Operating Expenses $ 656,345 $ 557,112 $ 99,233 $ 580,913 $ 1,376,116 $ 819,004 Net Income(Loss) $ 94,572 _$ 125,479 $ (30,907) $ 89,581 $ 216,130 $ 90,651 Lansing Housing Commission Budget vs.Actual La Roy Froh For the Period Ending November 30,2018 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 145,193 $ 153,745 $ (8,552) $ 157,463 $ 368,988 $ 215,243 Tenant Revenue-Other 12,001 11,850 151 11,171 28,440 16,590 Total Tenant Revenue $ 157,194 $ 165,595 S (8,401) $ 168,634 $ 397,428 $ 231,833 HUD PHA Operating Grants 438,903 418.368 20,535 436,409 1,004,082 585,715 CFP Operational Income 70,154 35,000 35,154 12,499 35,000 Fraud Recovery and Other 967 1,658 (691) 1,186 6,480 4,822 Total Operating Revenue S 667,218 $ 620,621 $ 46,597 $ 618,728 $ 1,442,990 $ 822,369 Administrative Salaries $ 35,303 $ 39,711 S (4,408) S 17,418 S 93,863 $ 54,152 Auditing Fees - 2,500 (2,500) 2,500 5,000 2,500 Management Fees 105,206 49,908 55,298 50,252 119.778 69,871 Bookkeeping Fees 7,253 7,613 (360) 7,666 18,270 10,658 Employee Benefits Contributions -Adman 17,310 13,819 3,491 6,694 33,055 19,236 Office Expenses 13,825 16,770 (2,945) 16,914 39,483 22,713 Legal 12,774 10,000 2,774 8,511 24,000 14,000 Travel 66 315 (249) - 756 441 Other 6,686 3,000 3,686 14,220 7,200 4,200 Tenant Services-Other 9,936 10,900 (964) 9,689 26,160 15,260 Water 27,206 28,500 (1,294) 27,927 68,400 39,900 Electricity 18,030 16,290 1,740 16,650 39,096 22,806 Gas 2,772 21,800 (19,028) 5,896 59,300 37,500 Other Utilities Expense 130 275 (145) 123 12,660 12,385 Ordinary Maintenance and Operations-Labor 44,935 72,837 (27.901) 45,833 172,159 99,323 Ordinary Maintenance and Operations-Material 51,195 40,990 10,205 34,684 98,856 57,866 Ordinary Maintenance and Operations-Contrac 195,665 130,385 65,280 206,842 319,820 189.435 Employee Benefits Contributions -Ordinary 25,061 35,438 (10,377) 27,666 84,848 49,410 Protective Services-Other Contract Costs 1,475 1,500 (25) 1,475 3,600 2,100 Property Insurance 24,657 21,695 2,962 20,252 52,068 30,373 Liability Insurance 7,777 6,530 1,247 6,205 15,672 9,142 Workers Compensation 148 790 (642) 819 1,896 1,106 All Other Insurance 5,983 1,175 4,808 1,927 2,820 1,645 Other General Expenses 23,544 11,393 12,151 19,793 24,749 13,356 Compensated Absences _ _ _ Payment in Lieu of Taxes 8,177 8,416 (238) 10,175 19,499 11,084 Bad debt-Tenant Rents 15,412 3,000 12,412 5,243 7,200 4,200 Interest Expense 7,260 7,259 0 9,338 17,024 9,765 Total Operating Expenses S 667,786 $ 562,807 $ 104,979 $ 574,713 S 1,367,232 $ 804,425 Net Income(Loss) $ (568) $ 57,814 _$ (58,382) $ 44,015 $ 75,758 S 17,944 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending November 30,2018 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 155,326 $ 147,810 $ 7,516 $ 139,827 $ 354,744 $ 206,934 Tenant Revenue-Other 9,648 10,290 (643) 11,960 24,696 14,406 Total Tenant Revenue $ 164,973 $ 158,100 $ 6,873 $ 151,787 $ 379,440 $ 221,340 HUD PHA Operating Grants 278,351 265,427 12,924 234.540 637,025 371,598 CFP Operational Income 65,856 175,000 (109,144) 12,499 175,000 - Fraud Recovery and Other 5,460 1.793 3,667 2,728 6,804 5,011 Total Operating Revenue $ 514,640 $ 600,320 $ (85,680) $ 401,554 $ 1,198,269 $ 597,949 Administrative Salaries $ 26,534 $ 37,615 $ (11,081) $ 35,360 $ 88,909 $ 51,294 Auditing Fees - 2,500 (2,500) 2,500 5.000 2,500 Management Fees 100,296 47,449 52,847 47,006 113,878 66,429 Bookkeeping Fees 7.163 7,238 (75) 7,172 17.370 10,133 Employee Benefits Contributions -Admin 12,754 18,386 (5,632) 15,137 44,023 25.636 Office Expenses 12,740 13.199 (459) 15.534 32,259 19.060 Legal 11.630 13.605 (1,975) 12,213 32,652 19,047 Travel (716) - (716) - Other 16,930 - 16,930 4,413 - Tenant Services-Other 6,085 7,000 (915) 5,800 16,800 9.800 Water 85,417 78,075 7,342 76,270 187,380 109,305 Electricity 47,437 43,240 4,197 45,055 103,776 60,536 Gas 9,068 11,800 (2,732) 3.468 46,750 34,950 Other Utilities Expense 111 159 (48) 159 1,455 1,296 Ordinary Maintenance and Operations-Labor 57,782 75,844 (18,062) 68.444 179,268 103,424 Ordinary Maintenance and Operations-Material 41,353 21,855 19,498 27,805 52,292 30.437 Ordinary Maintenance and Operations-Contrac 61,965 37,665 24,300 40,524 93,776 56,111 Employee Benefits Contributions -Ordinary 25,083 37.361 (12,278) 28,660 89,455 52,094 Protective Services-Other Contract Costs 1,551 700 851 700 1,680 980 Property Insurance 10,153 3,585 6,568 5.127 8,604 5,019 Liability Insurance 7,683 6,890 793 6,537 16,536 9,646 Workers Compensation 138 750 (612) 776 1,800 1,050 All Other Insurance 642 485 157 1,225 1,164 679 Other General Expenses 25,306 7,915 17,391 22,183 18,996 11,081 Compensated Absences _ _ _ Payment in Lieu of Taxes 1,132 1,220 (88) 1,086 1.084 (136) Bad debt-Tenant Rents 2,084 2,500 (416) 3,832 6.000 3,500 Interest Expense 1,658 1,658 (0) 2,132 3.888 2,230 Total Operating Expenses $ 57i,979 $ 478,693 $ 93,286 $ 479,119 $ 1,164,793 $ 686,100 Net Income(Loss) $ (57,338) $ 121,627 $ (178,966) $ (77,565) $ 33,476 $ (88,151) Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending November 30,2018 YTD Amount YTO Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 628,239 $ 621.870 $ 6,369 $ 588,536 $ 1,492,488 $ 870,618 Tenant Revenue-Other 53,067 43,560 9,507 51,039 105,071 61,511 Total Tenant Revenue $ 681,306 $ 665,430 $ 15,676 $ 639,575 $ 1,597,559 $ 932,129 HUD PHA Operating Grants 1,599,507 1,524,832 74,675 1,521.466 3.659,596 2,134,764 CFP Operational Income 272,021 280,000 (7,979) 49,997 280,000 - Fraud Recovery and Other 10,455 6,697 3,758 8,463 26,074 19,377 Total Operating Revenue $ 2,563,289 $ 2,476,959 $ 86,330 $ 2,219,501 $ 5,563,229 $ 3,086,271 Administrative Salaries $ 133,452 $ 149.002 $ (15,551) $ 124.025 $ 352,187 $ 203.185 Auditing Fees - 10,000 (10,000) 10,000 20,000 10,000 Management Fees 417,838 197,418 220,420 197,613 473,802 276,385 Bookkeeping Fees 29,839 30,113 (274) 30,149 72,270 42,158 Employee Benefits Contributions-Admintsbativx 53,414 61.568 (8,154) 49,794 147,349 85,781 Office Expenses 50,077 72,201 (22,124) 70,937 159,714 87,513 Legal Expense 48,067 39,545 8,522 36,063 97,952 58,407 Travel 193 1,040 (847) 571 2,496 1,456 Other 24,128 11,920 12,208 17,995 27,420 15,500 Tenant Services-Other 39,425 26.800 12,625 31,829 64,060 37,260 Water 187,730 186,569 1,161 179,225 445.761 259.192 Electricity 96,813 89.995 6,818 95,811 208,527 118,533 Gas 24,846 59,900 (35,054) 19,353 201.050 141.150 Other Utilities Expense 250 744 (494) 380 26,755 26,011 Ordinary Maintenance and Operations-Labor 170.203 272,474 (102,271) 188,776 644.711 372,238 Ordinary Maintenance and Operations-Material 172,828 119.045 53,783 106,429 282,848 163,803 Ordinary Maintenance and Operations-Contrac 753,433 433.650 319,783 580.929 1,079.296 645,646 Employee Benefits Contributions-Ordinary 84,601 135,628 (51,027) 95,917 324,802 189,174 Protective Services-Other Contract Costs 5,705 4,700 1,005 4,679 11,280 6,580 Property Insurance 71,794 63.910 7,884 60,017 153,384 89,474 Liability Insurance 28,563 24,915 3,648 23,642 59,796 34,881 Workers Compensation 580 3,600 (3,020) 2,801 8,640 5,040 All Other Insurance 8,317 3,420 4,897 6,425 8,208 4,788 Other General Expenses 91,972 29,392 62,580 81,145 66,000 36,608 Compensated Absences - _ _ _ _ _ Payments in Lieu of Taxes 28,835 27,251 1,585 27,592 60,619 33,368 Bad debt-Tenant Rents 31,990 12,900 19,090 20,149 30,960 18,060 Interest Expense 28,581 28,580 0 36,763 67,026 38,445 Total Operating Expenses $ 2,583,474 $ 2,096,279 $ 487,195 $ 2,099,009 $ 5,095,913 $ 3,000,634 Net Income(Loss) $ (20,185) $ 3801680 $ (400,865) $ 120,492 $ 466,316 $ 85,636 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending November 30,2018 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 499,966 $ 412,887 $ 87,079 $ 269,199 $ 794,928 $ 382,041 Bookkeeping Fees Income 29,839 30,113 (274) 30,149 72,270 42,158 Fraud Recovery and Other 30,789 18,475 12,314 20,991 58,470 39,995 Total Operating Revenue $ 560,593 $ 461,474 $ 99,119 $ 320,339 $ 925,668 $ 464.194 Administrative Salaries $ 126,619 $ 172,568 $ (45.949) $ 136.344 $ 407,889 $ 235,321 Auditing Fees - 2,500 (2,500) 2,500 5,900 3,400 Employee Benefits Contributions -Admin 30,452 47,540 (17,088) 34,851 113,617 66,077 Office Expenses 20,550 20,744 (194) 22,567 45,809 25,065 Legal 750 660 90 345 2,304 1,644 Travel 4,755 4,395 360 760 7,325 2,930 Other 17,498 7,976 9,522 9,655 28,245 20,269 Tenant Services-Other - _ _ Water 5,301 665 4,636 976 1,596 931 Electricity 4,688 4,375 313 4,238 10,500 6,125 Gas (4,910) 945 (5,854) 101 2,268 1,323 Other Utilities Expense 208 120 88 191 288 168 Ordinary Maintenance and Operations-Materia 124 450 (326) 3 450 - Ordinary Maintenance and Operations-Contras 2,705 5,279 (2,574) 1,770 9,267 3,988 Protective Services-Other Contract Costs 388 315 73 313 315 - Property Insurance 725 520 205 1,208 1,248 728 Liability Insurance 226 - 226 - - _ Workers Compensation 42 465 (423) 364 1,116 651 All Other Insurance 33,551 11,900 21,651 12,945 28,560 16,660 Other General Expenses 44,154 18,200 25,954 16,676 43,200 25,000 Compensated Absences _ _ _ _ _ Interest Expense 2,209 2,209 - 4,668 4,223 2,014 Total Operating Expenses $ 290,037 $ 301,826 $ (11,789) $ 250,474 $ 714,120 $ 412,294 Net Income(Loss) $ 270,556 $ 159,648 $ 110,908 $ 69,865 $ 211,548 $ 51,900 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending November 30,2018 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 4,653,058 $ 4,434,450 $ 218,608 $ 3,882,497 $ 10.642,680 $ 6,208,230 Other Revenue 92 - 92 170 - - Fraud Recovery and Other 6,610 2,565 4,045 10,061 6,156 3,591 Total Operating Revenue $ 4,659,760 $ 4,437,015 $ 222,745 $ 3,892,729 $ 10,648,836 $ 6,211,821 Administrative Salaries $ 131.849 $ 130,962 $ 887 $ 112,101 $ 309,064 $ 178,102 Auditing Fees - 12,500 (12,500) 12,500 25,000 12,500 Management Fees 82,128 75,469 6,659 71,586 181,126 105,657 Bookkeeping Fees _ _ _ _ _ Employee Benefits Contributions -Admin 30,930 49,253 (18,323) 37,397 117.805 68,553 Office Expenses 60,949 54,301 6,648 62,858 99,036 44,735 Legal Expense _ _ _ _ _ - Travel 257 - 257 - _ _ Other 37 30,000 (29.963) 16 72,000 42,000 Tenant Services-Other _ _ Water Electricity _ _ _ Gas 17 - 17 30 - - Other Utilities Expense 252 - 252 190 Ordinary Maintenance and Operations-Materie - _ _ _ _ Ordinary Maintenance and Operations-Contra, 20,772 1,740 19,032 14,371 4,176 - Protective services-Other Contract Costs 259 - 259 209 - _ Property Insurance _ _ _ - Liability Insurance 6,952 7,750 (798) 7,388 18,600 10,850 Workers Compensation 1,115 5,930 (4,815) 4,680 14,232 8,302 All Other Insurance - 334 Other General Expenses 11,555 8,639 2,916 9,624 22,316 13,677 Compensated Absences _ _ Housing Assistance Payments 4,375,520 4,057.105 318,415 4.053.569 9,737,052 5,679,947 Bad Debt-Tenant Rents _ _ Interest Expense _ - _ Total Operating Expenses $ 4,722,590 $ 4,433,648 $ 288,942 $ 4,386.852 $ 10,600,407 $ 6,166,758 Net Income(Loss) $ (62,830) $ 3,367 $ (66,1? $ (494,124) $ 48,429 $ 45,063 Summary Results for DECEMBER FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV REVENUE: Total Revenue Variance-Fav(Unfav) 103,189 97,795 95,130 313,907 610,022 3,35E 69,815 Tenant Revenue Variance 3,268 3,249 (1,101) 2,924 8,340 - - HUD Revenue Variance 13,618 16,866 15,163 9,621 55,269 2,473 69,901 Capital Fund Income 85,875 75,875 80,875 298,074 540,699 - Other Income 428 1,805 192 3,289 5,715 885 (86) Other (0) 0 (0) (0) (0) (0) Budgeted Revenue 108,936 131,095 118,375 86,314 444,719 71,360 887,403 %Variance fav(unfav) 95% 75% 80% 364% 137% 5% 8% EXPENSES: Total Expense Variance Unfav(Fav) 36,882 9,331 100,047 36,050 182,311 (3,171) 88,329 Contributing Factors: MERS Contribution Special - Adjusted Expense Variance 36,882 9,331 100,047 36,050 182,311 (3,171) 88,329 -Overspend(Underspend) Salary Expenses (7,425) (4,751) (3,802) (6,161) (22,139) (17,774) (627) Employee Benefit Expenses (3,695) (4,146) (4,537) (1,796) (14,173) (3,653) (2,248) Utilities 1,745 (2,708) (13,672) (1,251) (15,887) (767) 104 Write-offs 3,108 1,041 463 261 4,873 - - Legal (1,050) (1,500) (2,000) (2,721) (7,271) (492) Professional Services 737 559 1,106 687 3,090 15,267 (1,026) Administrative Services - _ - _ Insurance 979 362 1,678 2,092 5,111 4,725 (266) Sundry/Postage/Office Supplies 609 421 (916) (257) (142) (373) (515) Management Fee 359 496 (33) 408 1,230 1,279 HAP Expense - 88,972 Inspections - (200) (600) - (800) - (553) Maintenance Costs 21,661 15,208 107,237 45,974 190,100 (2) (13) Maintenance Contract-Unit Turns 21,335 4,247 18,055 (625) 43,013 - - Other (1,501) 302 (2,934) (561) (4,694) (103) 3,223 Budgeted Expense 102,308 110,317 122,446 99,503 434,574 58,488 876,971 %Variance fav(unfav) -36% -81yo -82% -36% -42% 5% -10% Curr Mo.Actual Net Income(Loss) $ 72,935 $ 109,241 $ (8,989) $ 264,669 $ 437,856 $ 19,401 $ (8,082) YTD Actual Net Income(Loss)Net of CWIP $ 16,085 $ 203,814 $ (9,557) $ 207,330 $ 417,671 $ 289,957 $ (70,899) Prior YR YTD Net Income(Loss) $ 66,765 $ 113,432 $ 64,312 $ (81,601) $ 162,908 $ 94,839 $ (525,659) Cash Balance-December $ 509,631 $ 562,762 $ 732,360 $ 563,876 S 2,368,629 S 1,081,431 $ 881,008 Cash Balance-November S 462,400 S 505,628 $ 754,242 S 229,098 S 1,951,368 S 1,024,538 $ 908,295 Cash Balance-October $ 398,350 $ 417,846 $ 752,346 $ 331,316 $ 1,899,858 $ 1,010,183 $ 876,869 C:\Users\cynithac\AppData\local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\IGY4P6NM\Summary-December.xlsx\Summary, 2/5/2019 9:23 AM Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for December 2018 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 34,257.30 1010-0000-111111 Chase Checking 47,230.66 509,631.03 1010-0000-112200 Accounts Receivable 1,041.16 6,053.71 1010-0000-112201 Allowance for Doubtful Accounts (104.11) (605.37) 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 44.84 1010-5005-115700 Intercompany 28,809.32 1,262.52 1010-0000-116201 Investments Savings - 128,981.45 1010-0000-121100 Prepaid Insurance (5,870.06) 46,960.43 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - - 1010-3000-144000 Construction in Progress - 33,282.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,469,122.26) 1010-1010-148100 Accumulated Depreciation-Build - (125,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00) 1010-0000-150300 Deferred Outflow-MERS - 17,763.00 TOTAL ASSETS 71,106.97 4,039,726.34 LIABILITIES 1010-0000-200000 OPEB Liability - 387,825.00 1010-0000-200300 Pension Liability - 80,664.00 1010-0000-210000 Construction Costs Payabe - 29,708.00 1010-0000-211100 Accounts Payable - (1,171.38) 101D-0000-211400 Tenant Security Deposits (85.00) 34,182.30 1010-0000-211999 Tenant Refunds - 6,938.07 1010-0000-212000 Accrued Payroll - 7,699.80 1010-0000-213400 Utility Accrual - 14,675.35 1010-0000-213500 Accrued Comp Absences-Curr - 1,572.77 1010-0000-213700 Payment in Lieu of Taxes 1,097.09 25,044.60 1010-0000-214000 Accrued Comp Absences-non curr - 8,912.39 1010-0000-260600 Note Payable Non Curr-PNC (2,840.51) 387,571.57 1010-0000-260601 Note Payable-Curr-PNC - 33,900.97 TOTAL LIABILITIES (1,828.42) 1,017,523,44 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 815,922.65 1010-0000-282000 Income and Expense Clearing 72,935.39 (1,799,391.45) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,591,532.63 TOTAL EQUITY 72,935.39 3,022,212.90 TOTAL LIABILITES&EQUITY 71,106.97 4,039,736.34 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for December 2018 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 32,313.19 1020-0000-111111 Chase Checking 57,133.81 562,761.55 1020-0000-112200 Accounts Receivable 4,329.37 13,201.15 1020-0000-112201 Allowance for Doubtful Accounts (432.94) (1,320.12) 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany 51,237.04 2,797.12 1020-OOOb-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 40,744.48 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress - 14,683.83 1020-3000-144000 Construction in Progress - 281,928.92 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment- Ranges& - 49,867.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow-MERS - 14,875.00 TOTAL ASSETS 107,174.22 5,214,175.60 LIABILITIES 1020-0000-200000 OPEB Liability - 203,010.00 1020-0000-200300 Pension Liability - 67.551.00 1020-0000-210000 Construction Costs Payabe - 24,878.00 1020-0000-211100 Accounts Payable - (2,219.62) 1020-0000-211400 Tenant Security Deposits 31.00 34,872.19 1020-0000-211999 Tenant Refunds 574.00 4,805.97 1020-0000-212000 Accrued Payroll - 4,988.82 1020-0000-213400 Utility Accrual - 11,891.99 1020-0000-213500 Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 2,062.07 36,659.35 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr-PNC (4,734.18) 645,952.59 1020-0000-260601 Note Payable-Curr-PNC - 56,501.61 TOTAL LIABILITIES (2,067.11) 1,097,997.06 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (85,251.34) 1020-0000-282000 Income and Expense Clearing 109,241.33 (1,130,602.85) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,612,289.73 TOTAL EQUITY 109,241.33 4,116,178.54 TOTAL LIABILITES& EQUITY 107,174.22 5,214,175.60 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for December 2018 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 35,095.05 1080-0000-111111 Chase Checking (20,561.46) 732,360.22 1080-0000-112200 Accounts Receivable 3,255.23 15,226.47 1080-0000-112201 Allowance for Doubtful Accounts (458.61) (1,557.55) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 44.84 91 12,4 1080-5005-115700 Intercompany 14,594. 49.69 1080-0000-116201 Investments Savings - 128,981.45 1080-000D-121100 Prepaid Insurance (7,134.07) 57,072.56 1080-0000-140000 Land - 499,084.00 1080-3000-144000 Construction in Progress - 435,014.83 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520.795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798,636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130.795.00) 1080-0000-150300 Deferred Outflow-MERS - 19,232.00 TOTAL ASSETS (10,304.00) 4,816,735.14 LIABILITIES 1080-0000-200000 OPEB Liability - 326,894.00 1080-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-0000-211100 Accounts Payable - (2,528.88) 1080-0000-211400 Tenant Security Deposits (301.00) 34,377.06 1080-0000-211999 Tenant Refunds 305.00 6,562.98 1080-0000-212000 Accrued Payroll - 7,627.57 1080-0000-213400 Utility Accrual - 12,846.41 1080-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 1,477.63 30,815.67 1080-0000-214000 Accrued Comp Absences-non curr - 9,654.14 1080-000D-224000 Tenant Prepaid Rent - 254.93 1080-0000-260600 Note Payable Non Curr-PNC (2,796.48) 381,562.69 1080-0000-260601 Note Payable-Curr- PNC - 33,375.37 TOTAL LIABILITIES (1,314.85) 962,647.62 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 95,736.25 1080-0000-282000 Income and Expense Clearing (8,989.15) (1,288,761.39) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - _ 1,042,643.66 TOTAL EQUITY (8,989.15) 3,854,087.52 TOTAL LIABILITES&EQUITY (10,304.00) 4,816,735.14 Lansing Housing Commission 1090 South Washington Park Balance Sheet for December 2018 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 31,578.50 1090-0000-111111 Chase Checking 334,778.01 563,875.84 1090-0000-112200 Accounts Receivable 80.00 14,039.07 1090-0000-112201 Allowance for Doubtful Accounts (8.00) (1,403.91) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 44.82 1090-5005-115700 Intercompany (67,643.94) 10,750.60 1090-0000-116201 Investments Savings - 128,981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 31,004.08 1090-0000-140000 Land - 231,584.00 1090-3000-144000 Construction in Progress 39,197.00 221,657.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment- Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29,817.00) 1090-0000-150300 Deferred Outflow-MERS - 17,726.00 TOTAL ASSETS 302,527.56 3,512,875.92 LIABILITIES 1090-0000-200000 OPEB Liability - 201,953.00 1090-0000-200300 Pension Liability - 80,499.00 1090-0000-210000 Construction Costs Payabe - 29,647.00 1090-0000-211100 Accounts Payable - (3,372.16) 1090-0000-211400 Tenant Security Deposits (979.00) 34,024.50 1090-0000-211999 Tenant Refunds 208.00 17,486.01 1090-0000-212000 Accrued Payroll - 6.601.58 1090-0000-213400 Utility Accrual - 39,209.42 1090-0000-213500 Accrued Comp Absences-Curr - 3,159.64 1090-0000-213700 Payment in Lieu of Taxes 71.56 (1,935.55) 1090-0000-214000 Accrued Comp Absences-non curr - 17,904.60 1090-0000-260600 Note Payable Non Curr-PNC (638.56) 87,128.51 1090-0000-260601 Note Payable-Curr- PNC - 7,621.15 TOTAL LIABILITIES (1,338.00) 519,926.70 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 97,916.44 1090-0000-282000 Income and Expense Clearing 303,865.56 (950,780.54) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 768,039.32 TOTAL EQUITY 303,865.56 2,992,949.22 TOTAL LIABILITES& EQUITY 302,527.56 3,512,875.92 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for December 2018 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account 49,570.80 91,040.48 5005-0000-111111 Chase Checking 7,322.56 990,390.82 5005-0000-112954 Accounts Receivables-Misc 326.25 551.25 5005-1010-115700 Intercompany (28,809.32) (1,262.52) 5005-1020-115700 Intercompany (51,237.04) (2,797.12) 5005-1080-115700 Intercompany (14,594.91) (12,449.69) 5005-1090-115700 Intercompany 67,643.94 (10,750.60) 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (1,165.84) (12,848.10) 5005-8002-115700 Intercompany (7,807.01) (207.27) 5005-8005-115700 Intercompany 409.77 (4,107.64) 5005-8010-115700 Intercompany (6,647.47) 4,239.54 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 46,171.67 5005-0000-121100 Prepaid Insurance (6,921,44) 44,235.06 5005-0000-121200 Prepaid-Other - 1,440.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction In Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364.287.34 5005-0000-148100 Accumulated Depreciation-Build - (976,947.26) 5005-0000-150102 Investment in OG 8,805.00 259,909.00 5005-0000-150300 Deferred Outflow-MERS - 12,436.00 TOTAL ASSETS 16,895.29 2,600,793,70 LIABILITIES 5005-0000-200000 OPEB Liability - 191,365.00 5005-0000-200300 Pension Liability - 56,475.00 5005-0000-210000 Construction Costs Payabe - 20,799.00 5005-0000-211100 Accounts Payable - 12,195.07 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211704 Health Insurance W/H 372.26 5,619.84 5005-0000-212000 Accrued Payroll - 11,497.74 5005-0000-213400 Utility Accrual - 975.36 5005-0000-213500 Accrued Comp Absences-Curr - 3,028.60 5005-0000-214000 Accrued Comp Absences-non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent 1,590.00 3,905.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,684.06) (147,490.34) 5005-0000-260701 Note Payable-Curr-Davenport - 300,777.21 TOTAL LIABILITIES (2,721.80) 476,309.54 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 322,679.00 5005-0000-282000 Income and Expense Clearing 19,617.09 1,773,256.87 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 19,617.09 2,124,484.16 TOTAL LIABILITES&EQUITY 16,895.29 2,600,793.70 Lansing Housing Commission Housing Choice Voucher Balance Sheet for December 2018 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 17,281.45 499,150.95 8002-0000-111111 Chase Checking (33,063.26) 203,562.76 8004-0000-111111 Chase Checking - - 8002-0000-112200 Accounts Receivable - (204.00) 8002-0000-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany 1,165.84 12,848.10 8002-5005-115700 Intercompany 7,807.01 207.27 8004-5005-115700 Intercompany - - 8001-0000-121100 Prepaid Insurance (1,272.62) 10,180.96 8001-0000-146500 Dwelling Equipment- Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS (8,081.58) 754,700.04 LIABILITIES 8001-0000-200000 OPEB Liability - 554,873.00 8001-0000-200300 Pension Liability - 83,152.00 8001-0000-210000 Construction Costs Payabe - 30,625.00 8001-0000-211100 Accounts Payable - (56.29) 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 13,548.79 8001-0000-213400 Utility Accrual - 16.89 8001-0000-213500 Accrued Comp Absences-Curr - 3,468.99 8001-0000-214000 Accrued Comp Absences- non curr - 19,657.60 TOTAL LIABILITIES - 705,285.98 EQUITY 8001-0000-280500 Unrestricted Net Assets - (326,093.99) 8001-0000-282000 Income and Expense Clearing - 164,467.94 8001-0003-282000 Income and Expense Clearing 17,174.67 (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953,00 8002-0000-282000 Income and Expense Clearing (25,256.25) 38,838,599.37 8002-8002-282000 Income and Expense Clearing - (39,233,747.34) 8004-0000-282000 Income and Expense Clearing - - 8004-8004-282000 Income and Expense Clearing - - TOTAL EQUITY (8,081.58) 49,414.06 TOTAL LIABILITES& EQUITY (8,081.58) 754,700.04 Lansing Housing Commission Budget vs.Actual ML Vernon For the Period Ending December 31,2018 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining _ Budget Tenant Rental Revenue $ 185,059 $ 177.366 $ 7.693 $ 167,529 $ 354,732 $ 177,366 Tenant Revenue-Other 19,525 15,960 3,565 18,832 31,920 15,960 Total Tenant Revenue $ 204,584 $ 193,326 $ 11,258 $ 186,362 $ 386,652 $ 193.326 HUD PHA Operating Grants 482,812 450,833 31,980 432,354 901,665 450,833 CFP Operational Income 151,731 35,000 116,731 13,374 35,000 Fraud Recovery and Other 3,512 3,204 308 5,673 6,408 3,204 Total Operating Revenue $ 842,639 $ 682,363 $ 160,277 $ 637,762 $ 1,329,725 $ 647.362 Administrative Salaries $ 42,554 $ 42,695 $ (141) $ 42,950 $ 85,390 $ 42,695 Auditing Fees - 2,500 (2,500) 2,500 5,000 2,500 Management Fees 111,520 57.234 54,286 57.430 114.468 57,234 Bookkeeping Fees 8,814 8.730 84 8,762 17,460 8,730 Employee Benefits Contributions -Admin 13,673 14,042 (369) 15,444 28,085 14,042 Office Expenses 11,299 30,268 (18,970) 21,625 53,658 23,390 Legal 12,597 9,590 3,007 7,107 21,140 11,550 Travel 642 390 252 323 780 390 Other 877 9,100 (8,223) 2,185 18,000 8,900 Tenant Services-Other 13,244 - 13,244 10,150 - Water 42,983 45,750 (2,767) 46,070 91.281 45,532 Electricity 20,782 20,767 15 21,660 35,455 14,689 Gas 18,896 21,500 (2,604) 16,552 39,500 18,000 Other Utilities Expense 41 300 (259) 98 6,050 5.750 Ordinary Maintenance and Operations-Labor 49,029 75,028 (25.999) 40,315 150,056 75,028 Ordinary Maintenance and Operations-Material 52,831 35,500 17,331 26,408 67,500 32,000 Ordinary Maintenance and Operations-Contrac 308,821 129,505 179.316 150,161 260,165 130,660 Employee Benefits Contributions -Ordinary 25,859 42,127 (16.267) 22,676 84,254 42,127 Protective Services-Other Contract Costs 1,201 1,200 1 1,161 2,400 1,200 Property Insurance 23,878 22,656 1.222 20,849 45,312 22,656 Liability Insurance 8,769 7,602 1,167 7,240 15,204 7,602 Workers Compensation 291 1,488 (1,197) 1.153 2,976 1.488 All Other Insurance 1,316 1,116 200 2.314 2,232 1,116 Other General Expenses 23,337 - 23,337 22,157 - Compensated Absences - - _ _ Payment in Lieu of Taxes 8,658 8,587 71 7,669 18,154 9,567 Bad debt-Tenant Rents 15,822 3,480 12,342 6,554 6,960 3,480 Interest Expense 8,820 8,820 - 9.485 17,293 8.473 Total Operating Expenses $ 826,554 $ 599,974 $ 226,680 $ 570,998 $ 1,188,772 $ 588,798 Net Income(Loss) $ 16,085 $ 82,388 $ (66,303) $ 66,765 $ 140,953 $ 58,564 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending December 31,2018 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 213,241 $ 207,012 $ 6,229 $ 186,969 $ 414,024 $ 207,012 Tenant Revenue-Other 18,705 10,070 8,635 _ 16,099 20,015 9,945 Total Tenant Revenue $ 231,946 $ 217,082 S 14,864 $ 203.068 S 434,039 S 216,957 HUD PHA Operating Grants 598,133 558,412 39,721 590,418 1,116,824 558,412 CFP Operational Income 146,029 35,000 111,029 13,374 35,000 Fraud Recovery and Other 3,699 3,192 507 2,201 6,384 3,192 Total Operating Revenue $ _ 979,807 $ 813,686 $ 166,121 $ 809,062 $ 1,592,246 $ 778,560 Administrative Salaries $ 42,118 $ 42,013 $ 104 $ 41,166 $ 84,026 $ 42,013 Auditing Fees - 2,500 (2,500) 2,500 5,000 2,500 Management Fees 121,683 62,839 58,843 62,937 125,679 62,839 Bookkeeping Fees 9,677 9,585 92 9,602 19,170 91585 Employee Benefits Contributions -Admin 13,363 21,093 (7,730) 19,054 42,186 21,093 Office Expenses 15,704 17,819 (2,115) 19,823 34,314 16,495 Legal 11,065 8,900 2,165 8,232 20,160 11,260 Travel 215 480 (265) 308 960 480 Other 187 1,420 (1,233) (283) 2,220 800 Tenant Services-Other 12,960 10,600 2,360 9,690 21,100 10,500 Water 47,879 50,100 (2,221) 45,081 98,700 48,600 Electricity 16,447 16,150 297 18,548 30,200 14,050 Gas 5,864 16,800 (10,936) 14,079 55,500 38,700 Other Utilities Expense - 90 (90) - 6,590 6,500 Ordinary Maintenance and Operations-Labor 28,854 71,364 (42.510) 46,587 143,228 71,864 Ordinary Maintenance and Operations-Materia 37,372 31,700 5,672 23,564 64,200 32,500 Ordinary Maintenance and Operations-Contrac 307,403 192.785 114,618 258,199 405,535 212,750 Employee Benefits Contributions -Ordinary 15,246 33,104 (17,858) 24,743 66,246 33,142 Protective Services-Other Contract Costs 1,978 1,800 178 1,843 3,600 1,800 Property Insurance 21,225 23,700 (2,475) 21,686 47,400 23,700 Liability Insurance 7,180 6,192 988 5,958 12,384 6,192 Workers Compensation 317 984 (667) 1,256 1,968 984 All Other Insurance 1,228 996 232 2,154 1,992 996 Other General Expenses 25,001 12,459 12,542 24,919 22,255 9,796 Compensated Absences - Payment in Lieu of Taxes 14,028 11,856 2,171 10,124 21.882 10,026 Bad debt-Tenant Rents 4,301 5,400 (1,099) 8,051 10,800 5,400 Interest Expense 14,700 14,700 - 15,808 28,821 14,121 Total Operating Expenses $ 775,993 $ 667,429 $ 108,564 S 695,630 S 1,376,116 $ 708.687 Net Income(Loss) S�203,814 $ 146,256 $ 57,557 $ 113, 332 $ 216,130 $ 69,873 Lansing Housing Commission Budget vs.Actual LeRoy Froh For the Period Ending December 31,2018 YTD Amount YTD Budget YTD Variance Prior YTO Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 174,841 $ 184,494 $ (9,653) $ 189,446 $ 368,988 $ 184,494 Tenant Revenue-Other 14,469 14,220 249 15,630 28,440 14,220 Total Tenant Revenue $ 189,309 $ 198,714 $ (9,405) $ 205.076 $ 397.428 $ 198,714 HUD PHA Operating Grants 537,740 502,041 35,699 524,792 1,004,082 502,041 CFP Operational Income 151,029 35,000 116,029 13,374 35,000 - Fraud Recovery and Other 2,644 3,240 (596) 2,966 6,480 3,240 Total Operating Revenue $ 880,722 $ 738,995 $ 141,727 $ 746,209 $ 1,442.990 $ 703,995 0 Administrative Salaries $ 42,137 $ 46,931 $ (4,794) $ 20,714 $ 93,863 $ 46,931 Auditing Fees - 2,500 (2,500) 2,500 5,000 2,500 Management Fees 115.155 59,889 55,266 60,135 119,778 59,889 Bookkeeping Fees 8,716 9,135 (419) 9,174 18,270 9,135 Employee Benefits Contributions -Admin 20,121 16,528 3,594 8,570 33,055 16,528 Office Expenses 15,218 20,796 (5,578) 20,066 39,483 18,687 Legal 12,774 12,000 774 8,511 24,000 12,000 Travel 66 378 (312) - 756 378 Other 6,786 3,600 3,186 16,540 7,200 3,600 Tenant Services-Other 11,136 13,080 (1,944) 10,889 26,160 13,080 Water 32,932 34,200 (1,268) 33,447 68,400 34,200 Electricity 21,351 19,548 1,803 19,590 39,096 19,548 Gas 7,534 28,300 (20,766) 9,686 59,300 31,000 Other Utilities Expense 162 12,330 (12,168) 154 12,660 330 Ordinary Maintenance and Operations-Labor 54,763 86,080 (31,316) 53,762 172,159 86,080 Ordinary Maintenance and Operations-Materia 64,656 49,428 15,228 37,396 98,856 49,428 Ordinary Maintenance and Operations-Contrac 339,942 154.610 185,332 246,158 319,820 165,210 Employee Benefits Contributions -Ordinary 27,407 42,424 (15,016) 33,706 84,848 42,424 Protective Services-Other Contract Costs 1,770 1,800 (30) 1,770 3,600 1,800 Property Insurance 30,069 26,034 4,035 24,591 52,068 26,034 Llabinty Insurance 9,499 7,836 1,663 7,511 15,672 7,836 Workers Compensation 307 948 (641) 1,426 1,896 948 All Other Insurance 6,407 1,410 4,997 2,581 2,820 1,410 Other General Expenses 26,558 13,301 13,257 22,733 24,749 11,448 Compensated Absences _ - _ Payment in Lieu of Taxes 9,655 9,885 (230) 11,753 19,499 9,615 Bad debt-Tenant Rents 16,475 3,600 12,875 9,197 7,200 3,600 Interest Expense 8,683 8,683 0 9,338 17,024 8,341 Total Operating Expenses $ 890,279 $ 685,2 33 $ 205,026 $ 6817896 $ 1,367,232 $ 681,979 Net Income(Loss) $ (8,557) $ 53,742 $ 64,312 $ 75,758 $ 22,015 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending December 31,2018 YT13 Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 187,812 $ 177,372 $ 10,440 $ 169.1 88 $ 354.744 $ 177,372 Tenant Revenue-Other 14,162 12,348 1,814 14240 24,696 12,348 Total Tenant Revenue $ 201,973 $ 189,720 $ 12,253 $ 183,388 $ 379,440 $ 189,720 HUD PHA Operating Grants 341.057 318,513 22,544 281.991 637,025 318,513 CFP Operational Income 363,930 175,000 188.930 13,374 175,000 - Fraud Recovery and Other 7,902 3,402 4,500 4,989 6,804 3,402 Total Operating Revenue $ 914,862 0 $ 228,228 $ 483,742 $ 1,198,269 $ 511,634 Administrative Salaries $ 31,922 $ 44,454 $ (12,532) $ 40,885 $ 88,909 $ 44,454 Auditing Fees - 2,500 (2,500) 2,500 5,000 2,500 Management Fees 110,194 56,939 53,255 56,545 113,878 56,939 Bookkeeping Fees 8,618 8,685 (67) 8,627 17,370 8,685 Employee Benefits Contributions -Admin 16,293 22,011 (5,718) 18,305 44,023 22,011 Office Expenses 14,035 15,773 (1,738) 16,708 32,259 16,486 Legal 11,630 16,326 (4,696) 12,213 32,652 16,326 Travel (716) - (716) - - - Other 16,930 - 16,930 5,834 - - Tenant Services-Other 7,785 8,400 (615) 6,879 16,800 8,400 Water 100,292 93,690 6,602 89,705 187,380 93,690 Electricity 54,524 51,888 2,636 52,306 103,776 51,888 Gas 18,116 19,800 (1,684) 12,985 46,750 26,950 Other Utilities Expense 167 212 (45) 159 1,455 1,243 Ordinary Maintenance and Operations-Labor 66,862 89,634 (22,772) 78,662 179,268 89,634 Ordinary Maintenance and Operations-Materia 44,485 26,146 18,339 29,404 52,292 26,146 Ordinary Maintenance and Operations-Contrac 117,288 46,738 70,550 47,758 93,776 47,038 Employee Benefits Contributions -Ordinary 30,739 44,727 (13,988) 35,304 89,455 44,727 Protective Services-Other Contract Costs 1,710 840 870 840 1,680 840 Property Insurance 12,381 4,302 8,079 5,843 8,604 4,302 Liability Insurance 9,330 8,268 1,062 7,914 16,536 8,268 Workers Compensation 286 900 (614) 1,340 1,800 900 All Other Insurance 1,052 582 470 1,729 1,164 582 Other General Expenses 27,576 9,498 18,078 25,877 18,996 9,498 Compensated Absences - - _ Payment in Lieu of Taxes 1,203 899 304 1,029 1,084 184 Bad debt-Tenant Rents 2,845 3,000 (155) 3,859 6,000 3,000 Interest Expense 1,983 1,983 (0) 2,132 3,888 1,905 Total Operating Expenses $ 707,532 $ 578,196 $ 129,336 $ 565,343 $ 1,164,793 $ 586,596 Net Income(Loss) $ 207,330 9 $ 98,891 $ (81,601) $ 33,476 $ (74,962) Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending December 31,2018 YTD Amount YTD Budget YTO Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 760.953 $ 746,244 $ 14,709 $ 713.092 $ 1,492,488 $ 746,244 Tenant Revenue-Other 66,860 52,598 14,262 64,801 105,071 52,473 Total Tenant Revenue $ 827,813 $ 798,842 $ 28,971 $ 777,893 $ 1,597,559 $ 798,717 HUD PHA Operating Grants 1.959,742 1,829,798 129,944 1,829,555 3,659,596 1,829,798 CFP Operational Income 812,720 280,000 532,720 53,497 280,000 - Fraud Recovery and Other 17,756 13,038 4,718 15,829 26,074 13,036 Total Operating Revenue $ 3,618,030 $ 2,921,678 $ 696,352 $ 2,676,774 $ 5,563,229 $ 2,641,551 Administrative Salaries $ 158,731 $ 176,094 $ (17,363) $ 145,715 $ 352,187 $ 176,094 Auditing Fees - 10,000 (10,000) 10,000 20,000 10,000 Management Fees 458,552 236,901 221,650 237,047 473,802 236.901 Bookkeeping Fees 35,825 36,135 (310) 36,165 72,270 36,135 Employee Benefits Contributions-Administrativ. 63,450 73,674 (10,224) 61,373 147,349 73,674 Office Expenses 56,256 84,656 (28.400) 78,222 159,714 75,058 Legal Expense 48,067 46,816 1,251 36,063 97,952 51,136 Travel 207 1,248 (1,041) 631 2,496 1,248 Other 24,780 14,120 10,660 24,276 27,420 13,300 Tenant Services-Other 45,125 32,080 13,045 37,608 64,060 31,980 Water 224,085 223,740 345 214,304 445,761 222,022 Electricity 113,103 108,353 4,751 112,103 208,527 100,175 Gas 50,410 86,400 (35,990) 53,302 201,050 114,650 Other Utilities Expense 370 12,932 (12.562) 411 26,755 13,823 Ordinary Maintenance and Operations-Labor 199.508 322.106 (122,597) 219,326 644,711 322,606 Ordinary Maintenance and Operations-Materia 199,344 142.774 56,570 116.771 282,848 140.074 Ordinary Maintenance and Operations-Contrac 1,073.453 523,638 549,815 702.276 1.079,296 555.658 Employee Benefits Contributions-Ordinary 99,252 162,382 (63.130) 116,429 324,802 162.420 Protective Services-Other Contract Costs 6,660 5,640 1,020 5,615 11,280 5,640 Property Insurance 87,553 76,692 10,861 72,970 153,384 76,692 Liability Insurance 34,777 29,898 4,879 28,623 59,795 29,898 Workers Compensation 1,202 4,320 (3,118) 5,176 8,640 4,320 All Other Insurance 10,003 4,104 5,899 8,778 8,208 4,104 Other General Expenses 102,473 35,258 67,215 95,685 66,000 30,742 Compensated Absences - - - - - - Payments in Lieu of Taxes 33,544 31,227 2,316 30,574 60,619 29,392 Bad debt-Tenant Rents 39,443 15,480 23,963 27,660 30,960 15,480 Interest Expense 34,186 34,186 0 36,763 67,026 32,840 Total Operating Expenses $ 3 200,359 $ 2,530,853 $ 669,506 $ 21513,866 $ 5,096,913 $ 2,566,060 Net Income(Loss) $ 417,671 $ 390,825 $ 26,846 $ 162,908 $ 466,316 $ 75,491 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending December 31,2018 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 557,053 $ 467,464 $ 89,589 $ 322,831 $ 794,928 $ 327,464 Bookkeeping Fees Income 35,825 36,135 (310) 36,165 72,270 36,135 Fraud Recovery and Other 42,434 29,235 13,199 39,161 58,470 29,235 Total Operating Revenue $ 635,311 $ 532.834 $ 102,477 $ 398,157 $ 925,668 $ 392,834 Administrative Salaries $ 140,222 $ 203,945 $ (63,723) $ 160,712 $ 407,889 $ 203.945 Auditing Fees - 2,500 (2,500) 2,500 5,900 3,400 Employee Benefits Contributions -Admin 36,067 56,809 (20,742) 41,668 113,617 56,809 Office Expenses 22,740 23,570 (830) 24,510 45,809 22,239 Legal 750 1,152 (402) 345 2,304 1,152 Travel 4,755 4,395 360 967 7,325 2,930 Other 24,195 14,512 9,683 16,640 28,245 13,733 Tenant Services-Other - _ _ Water 5,387 798 4,589 1,195 1,596 798 Electricity 4,910 5,250 (340) 5,116 10,500 5,250 Gas (4,790) 1,134 (5,924) 306 2,268 1,134 Other Utilities Expense 234 144 90 215 288 144 Ordinary Maintenance and Operations-Material 124 450 (326) 3 450 - Ordinary Maintenance and Operations-Contrac 3,180 5,755 (2,575) 3,068 9,267 3,512 Protective Services-Other Contract Costs 388 315 73 313 315 - Property Insurance 884 624 260 1,312 1,248 624 Liability Insurance 226 - 226 _ - _ Workers Compensation 136 558 (422) 722 1,116 558 All Other Insurance 40,600 14,280 26,320 15,021 28,560 14,280 Other General Expenses 62,821 21,600 41,221 23,129 43,200 21,600 Compensated Absences - - _ - _ _ Interest Expense 2,525 2,525 - 5,577 4,223 1,698 Total Operating Expenses $ 345,354 $ 360,314 $ (14,960) $ 303,318 $ 714,120 $ 353.806 Net Income(Loss) $ 289,957 $ 172,520 $ 117,437 $ 94,839 $ 211,548 $ 39,028 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending December 31,2018 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 5,609,849 $ 5,321,340 $ 288,609 $ 4,730.647 $ 10,642,680 $ 5,321,340 Other Revenue 127 - 127 196 - - Fraud Recovery and Other 7,015 3,078 3,937 10,839 6,156 3,078 Total Operating Revenue $ 5,616,991 $ 5,324,418 $ 292,573 $ 4,741,682 $ 10,648,836 $ 5,324.418 Administrative Salaries $ 154,792 $ 154,532 $ 260 $ 130,863 $ 309,064 $ 154,532 Auditing Fees - 12,500 (12,500) 12,500 25,000 12,500 Management Fees 98,501 90,563 7,938 85,784 181,126 90,563 Bookkeeping Fees - _ _ _ Employee Benefits Contributions -Admin 38,332 58,903 (20,571) 44,541 117,805 58,903 Office Expenses 69,637 60,282 9,355 69,562 99,036 38,754 Legal Expense _ _ _ - Travel 257 - 257 - _ _ Other 37 36,000 (35,963) 16 72,000 36,000 Tenant Services-Other - _ Water Electricity _ _ - _ Gas 17 - 17 107 Other Utilities Expense 355 - 355 285 Ordinary Maintenance and Operations-Material - _ _ - _ Ordinary Maintenance and Operations-Contrac 26,553 2,088 24,465 17,749 4,176 - Protective services-Other Contract Costs 259 - 259 209 - _ Property Insurance _ _ _ Liability Insurance 8,224 9,300 (1,076) 8.935 18,600 9,300 Workers Compensation 2,312 7,116 (4,804) 9,249 14,232 7,116 All Other Insurance _ 334 Other General Expenses 12,700 10,810 1,890 12,404 22,316 11,506 Compensated Absences _ _ Housing Assistance Payments 5,275,913 4,868,526 407,387 4,874,803 9,737,052 4,868,526 Bad Debt-Tenant Rents _ _ Interest Expense _ _ _ _ Total Operating Expenses $ 5,687,890 $ 5,310,619 $ 377,2 11 $ 5,267,341 $ 10,600,407 $ 5,289,787 Net Income(Loss) $ (70.899) $ 13,799 $ (84,698) $ (525,659) $ 48,429 $ 34,631 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 January 30, 2018 Rescheduled: February 5, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: November Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator submitted the grant for funding for a Coordinator position. The Coordinator asked for some additional information which has been submitted. Awards are usually issued in late December/January. HCV Orientations: LHC had three (3) orientation during the month of November 2018 and four (4) vouchers were issued. One (1) VASH orientation was held for the month of November, and eight (8) Vouchers were issued. Waiting List: The 2017 waiting list has been exhausted. There are currently 130 vouchers on the street searching. As that number decreases, we will begin processing off the most recent waiting list. Department Initiatives: In the HCV Program there are currently 1,800 vouchers housed in all its programs. Fifty-eight participants are with the Shelter Plus Care Program (S+C), 79 are housed under the Permanent Supportive Housing Program (PSH), and 140 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,523 are housed under the regular Housing Choice Voucher Program. TDDITTY#: 1-800-545-1833 Ext. 919 `+ "Equal Housing Opportunity"A ' Lanslnu l-lousina Connnission Hoard Ivieclin,,Ianuary 30.2019 Rescheduled Fchnruv 5.2019 1-10using Choice Voucher Report Novemhcr 2018 Page 1 of 6 .%;.4G 1-1()Cj c' � LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Voucher Utilization October Voucher Program Total Units 1,863 October Traditional HCV Utilization 1,650 October % Utilized Units 89% November Voucher Program Total Units 1,863 November Traditional HCV Utilization 1,663 November % Utilized Units 92% Voucher Disbursement HUD October HAP Disbursement $825,994 LHC October HAP/UAP Disbursement $830,748 % Voucher Funding Utilization 101% HUD November HAP Disbursement $825,075 LHC November HAP/UAP Disbursement $817,471 % Voucher Funding Utilization 99% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 18 rent reasonables for the fiscal year 2019. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TOD/TTY#: 1-800-545-1833 Ext.919 E "Equal Housing Opportunity"I_I, I-ansin-,I lousing Commission Board Nleeting hmttar% 30.2019 Rescheduled February 5.20 IQ I lousing Choice Voucher Report November 201 S Pag:c 2 of 6 �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Rent Reasonableness PIC Scoring Internal Scoring NIA 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances will be presented for board approval at the December 2018 meeting. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. A new study has been completed and will go before the board for approval. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all TDDlTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_L ' Lansing 1 lousing Contrnissioll Huard Nleeting.lanuary 30.2019 Rescheduled February i.2019 Housing Choice Voucher Report November 1-01 S Paee 3 ol'G P�r1G LHIC CON11MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were (3) 24-hour deficiencies and (38) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. New FMRS were approved by the Board at the September 2018 meeting. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of November 30, 2018, the reporting rate is 99%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 TDDn-FY#: 1-800-545-1833 Ext.919 u "Equal Housing Opportunity"IUL! Lansing I lousing Commission Board Mcetin-.lanuary 30.2019 K"chcduled Fchruary 5.2019 1 lousing Choice Voucher Rcport November 2018 I'age 4 or G ,ti�r`G l+Or�si f� LHC CONINIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 99%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization TDD/TTY M 1-800-545-1833 Ext. 919 _Z "Equal Housing Opportunity"1. � LansinU I lousing Commission Board MeethiL,.kintlary A 2019 Rescheduled Pchruary 2019 1 lousing Choice Voucher Report November 201 S Page 5 of 6 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 38 mandatory slots, 19 slots/households or (50%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 56% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of eight (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 11/30/2018 TDDIT7Y#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity"L( 1 l.amsill_L,I lousing Commission Board�IMMtin�,.lanuan•30.2019 R"CIM1111ed February 5.2019 1 lousing Choice Voucher Report November 2018 Page 6(11,6 I�c COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 January 30, 2019 Rescheduled: February 5, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: December Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator grant has been submitted, we now must wait to see if we've been approved for part-time funding. If awarded the grant total is $37,500.00. The awards are usually issued late January early February, however, may be later this year due to the current government shutdown. HCV Orientations: LHC had zero (0) orientation during the month of December 2018 and zero vouchers issued. Zero (0) VASH orientation was held for the month of December, and zero (0) Vouchers were issued. Waiting List: There has been no movement of the current waiting list since opening. Staff is currently working to complete and house the 80 vouchers still out shopping before determining when to pull the next batch of applicants. Department Initiatives: In the HCV Program there are currently 1,801 vouchers housed in all its programs. Fifty-two participants are with the Shelter Plus Care Program (S+C), 82 are housed under the Permanent Supportive Housing Program (PSH), and 140 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,667 are housed under the regular Housing Choice Voucher Program. ff TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"l-L Lansing I lousing Commission lioard mecting.Imnmry-10,2019 Rescheduled February i.2019 Housing Choice Voucher Repon December 2018 Pane I of(I �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Voucher Utilization November Voucher Program Total Units 1,863 November Traditional HCV Utilization 1,663 November % Utilized Units 89% December Voucher Program Total Units 1,863 December Traditional HCV Utilization 1,667 December % Utilized Units 89% Voucher Disbursement HUD November HAP Disbursement $825,075 LHC November HAP/UAP Disbursement $817,471 % Voucher Funding Utilization 99% HUD December HAP Disbursement $874,925 LHC December HAP/UAP Disbursement $835,193 % Voucher Funding Utilization 95% HUD Held Reserves as of September 2018 $897,936 HCV did request a withdrawal from our HUD Held Reserve account on 10/04/2018, While our full request was not granted, they did provide us with $53,000 on October 10, 2018 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 i TDDfM#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I ' LanshiL,Housing Commission Roard ytccling,Ianuan•30.2019 Rescheduled I:cbruary 5.2019 !-lousing Choice Voucher Report December 2018 I'aee 2 of 6 r�.�NG 1-1()( `p ' I r. LHIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 18 rent reasonables for the fiscal year 2019. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2018. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. A new study has been completed and will go before the board for approval at the January 2019 meeting. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. McCright will be starting QC inspections in late January, early February. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"IL ' Lansing I lousing Commission Board Nfectin2 hnuar} 30.21119 Rescheduled Fehruany�,2019 I lousing Choice Voucher Report December 2018 Pacc 3 of 6 �G FIpLS( v n LHic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were (0) 24-hour deficiencies and (35) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. New FMRS were approved by the Board at the September 2018 meeting. PIC Scoring Internal Scoring N/A 5 HE TDD/TTY#: 1-800-545-1833 Ext.919C-72 "Equal Housing Opportunity" L � Lansing Flouring Commission Board Mcclin-L'January 30.2019 lUscheduled February S.2019 1lousing Choice Voucher Rep�rl December 2018 Page 4 ol"6 LHC COMNUSSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of December 31, 2018, the reporting rate is 99%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 TDDrM 4: 1-800-545-1833 Ext. 919 121 "Equal Housing Opportunity"1 Lansing I lousing Commission Board?vlccting lanuarN 30.2019 Rescheduled February j.2019 Housing Choice Voucher Report December 2018 Page 5 of 6 S� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 13- Program Utilization The department utilization rate during this reporting period is 95%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 38 mandatory slots, 19 slots/households or (50%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 56% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of eight (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 12/31/2018 TDD/rrY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L� Lansing Iiousingcommission Board\lcclin2 Januan 30.2019 Rescheduled February i.2019 I lousing clioicc Voucher 1:cport December 20I S Pave 6 or6 fnc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 January 30, 2019 Rescheduled: February 5, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: November 2018 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 96% (not including the modernization units) at the end of November. LHC Unit Months Leased (UML) was 797 (with units in MOD) or 96% occupancy rate. LHC maintained a 96% occupancy level, which meets the 96% recovery plan occupancy goal. Much of the activity this month surrounded the completion of work related to the City of Lansing unit inspections. Mt. Vernon Park occupancy was 96 at the end of November. There were one (1) households moved in, four (4) residents moved out, and three (3) unit transfer. The UML was 193 which equals 96%. At the end of November, Mt. Vernon had a total of eight (16) open work orders. Hildebrandt Park occupancy was 97% at the end of November. There were four (4) households moved in, five (5) resident moved out, and zero (0) unit transfers. The UML was 215 which equals 97%. At the end of November, Hildebrandt had a total of 184 open work orders. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity I- -I Lansing I lousing Commission Board Heeling Ianuany 30.2019 Rescheduled February 5.2019 Monthly Asscl Management Report November 2018 hat?c. I ol'7 ~`rG 11%s! C11 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LaRoy Froh occupancy was 94% at the end of November. There were seven (7) households moved in, s ix (6) residents moved out, one (1 ) unit transfers. The UML was 197 which equals 94%. At the end of November, LaRoy Froh had a total of 130 open work orders. South Washington Park occupancy was 98% at the end of November. There were four (4) households moved in, four (4) resident moved out, and one (1) unit transfer. The UML was 192 which equals 98%. At the end of November, South Washington had a total of 109 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units including Occupancy Ins Outs Units Units MOD units rate) Mt Vernon 202 193 96% 1 4 3 0 Hildebrandt 220 215 98% 4 5 0 0 LaRoy Froh 213 197 93% 7 6 1 3 S. Washington 197 192 98% 4 4 1 0 Totals 832 797 96% 16 19 5 3 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 31,731 $ 39,449 $ 7.688 125% Hildebrandt $ 38,682 $ 44,779 $ 6,097 116% LaRoy Froh $ 28.627 $ 31.643 $ 3,016 110% S. Washington $ 32,009 $ 31,353 $ 656 98% Totals $ 131,049 $ 147,224 $17,457 113% TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"I_L.` Lansing Housing Commission Board Meeting January 30.2019 Rescheduled Februar% ;.2019 Monthly asset Nlanaeement Report November 2018 I'•tge 2 of 7 I:�IC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Cost for Vacancies over 20 days Vacate Date 102-3812 Wilson 1 2-14-18 296 11-8-18 $2,392 12-10-18 paint scraped ceiling and walls cleaned, 12-6-18 interior doorways trim, and exterior brick molding installed 11-23-18 window installation 11-14-18 C&D Living Room drywall installed 11-9/13 B&D electric boxes & living room drywall installed. 3520 Waverly 2 11-20-18 10 TBD $2,170 12-7-18 painting started 12-3-18 Rose 15-day follow- up 11-20-18 evicted 11-8-18 flea extermination and clean out 3800 Wilson 1 11-28-18 3 12-14-18 Pending 12-7-18 painting starting VAWA transfer allows 7 days to mover/rehab access 506 Chestnut 11-19-18 12 12-14-18 Pending 12-10-18 floors started 12-7-18 painting started 3214 Waverly 11-29-18 1 TBD Pending 12-10-18 painting started No move out notice given, keys turned in 3424 Waverly 11-30-18 1 TBD Pending 12-10-18 painting started 3260 Waverly 11-30-18 1 12-21-18 Pending 12-7-18 painting started. VAWA transfer allows 7 days to move/rehab access 3524 Waverly 1-30-18 1 12-21-18 Pending 12-7-18 painting started. VAWA transfer allows 7 days to move/rehab access TDD/TTY#:1-800-545-1833 Ext.919 121 "Equal Housing Opportunity"' '� Lansing 1lousing Conunission(bard Mectinn.lanuary 30.2014 Rescheduled February;.2019 Monthly Asset Management Report November 2018 Page 3 of 7 S� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3116 B Turner 4 7-1-18 153 NA pending 12-1-18 Wood floors done, sending out scope for remaining items today. 11-19-18 the floors will be completed, then carpet will be laid. 935 Dakin 4 11-1-18 30 12-28-18 $6,000 12-13-18 all carpentry except kitchen and bath will be completed, 11-15-18 floors completed 11-8-18 painting. 2147 Forest 2 11-13-18 17 12-28-18 $4,000 12-10-18 all other work will be completed. 11-16-18 painting completed TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"& Lansing I lousing Commission Board Mccting.lanuarN•30.2019 Rescheduled Pcbruaii 2019 Monthly Asset Managcmcnt Report November 2018 Paae 4 ol'7 tBC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2438 3 2-19-18 254 TBD Pending 6-18 Fire @2436 Reo minor Reo damage to the unit damaged 2-19-18 Resident moved out. 111-2434 3 1-18-18 316 7-14-18 Pending 6-18 Fire @2436 Reo minor Reo damaged to the unit damaged. 1-18-18 Resident moved out. 111-2436 3 6-7-18 257 TBD Pending Fire Unit-offline Reo 111-3409 W 3 7-27-18 153 10-17-18 $3,840 11-6/7-18 Unit has been Jolly painted, scheduled for floors to be sanded and polyed. 11/8 floors complete walking with contractor to get quote for pricing. 111-1001 3 8-31-18 122 TBD10-17- $3,840 11-8-18 Started painting, Belaire 18 floors completed, stated process for general contractor quote. 11-5-18 Supplies are in to start work on unit. Contractor hired. 111- 4638 43 8-3-18 95 12-15-18 Pending 12-6-18 Pending applicant Christiansen getting utility in name. 111-5419 2 9-14-18 18 10-19-18 $4800 Unit complete pending Waverly transfer 11/7-walked unit and it is 98% complete. Looking through files to find an applicant 11-7-18 TDD/TTY#: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity'L�;I I.Ml$ItlL Housing Commission Board Meeting Innunm 30.2019 Rescheduled February;.2019 Monthh,Asset NlnnaLwnient Report November 2018 Pate i ol'7 �'4�-Nc, 1-1()(IS'i LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 111-5603 3 8-22-18 41 TBD $2,800 12-7-18leased Picardy 11/7-wallked unit 11/8 had unit cleaned out, contractor started paintin 111-1007 3 9-10-18 22 TBD $2,800 12-7-18 floors and paint Belaire completed, pending contract for general work 11-7-18 Original contractor declined work, in talks with another contractor 11-2-18 Contractor viewed unit will start work on 11-5- 18. 111-6217 3 9-12-18 20 TBD TBD 11-21-18leased Grovenburg 11/7 floors complete need items installed and then cleaned 11-6-18 floors to be sanded /polyed 10-31-18 unit painted 111-5840 2 9-12-18 19 TBD TBD 11-20-18leased Pheasant 11/8-wrote up scope, paint in unit and working on contractor to paint the unit, will be looking through files for applicant 2332 Reo 2 11-5-18 20 TBD $3,500 11-5-18 Transfer from MVP, painted, floors sanded and of ed 2216 Reo 3 11-9-18 20 TBD $2,500 11-9-18 floors sanded and polyed 1738 W Jolly 2 10-9-18 40 TBD Pending 12-11-18 floors completed pending general contracting, should be ready this week. 2701 Newark 2 12-10-18 2 TBD Pending 12-11-18 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" ! Lansing I lousing Commission Board Mccting,lanuary 30,2019 Rescheduled February i.2019 �9omhly r\ssct N1la1jagcment Rcporl November 2018 Paee 6 ol'7 VIC)(4Sj� �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 6923 Richard 4 11-19-18 15 TBD $2,800 12-11-18 contractor to Rd complete next week 12-7-18 floors completed 12-5-18 painting South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S. Washington 1 11-29-18 1 12-14-18 In 537 house turn 112-3200 S. Washington 1 11-19-18 12 12-14-18 In 505 house turn 112-3200 S. Washington 1 10-11-18 50 12-11-18 In 10-11-18 Tenant signed 518 house lease to transfer to MVP. turn Did not return keys to SWP until 11-1-18. 112-3200 S. Washington 1 11-20-18 10 12-14-18 In 127 house turn 112-3200 S. Washington 1 11-26-18 4 12-14-18 In 540 house turn TDDrrTY#: 'I-800-545-1833 Ext.919 "Equal Housing Opportunity•1 Lansing liuusing Cununission Board I4eeting lanuar. .;0.2019 Rescheduled February;.2019 Nlunthly Asset,Management Report Nbvernher 2018 Paue 7 ol'7 c, r-IC s'1 v � G LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 January 30, 2019 Rescheduled: February 5, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: December 2018 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 97% (not including the modernization units) at the end of December. LHC Unit Months Leased (UML) was 800 (with units in MOD) or 97% occupancy rate. LHC maintained a 97% occupancy level, which meets the 96% recovery plan occupancy goal. Much of the activity this month surrounded the completion of work related to the City of Lansing unit inspections. Mt. Vernon Park occupancy was 94 at the end of December. There were two (2) households moved in, three (3) residents moved out, and three (3) unit transfer. The UML was 190 which equals 94%. At the end of December, Mt. Vernon had a total of (47) open work orders. Hildebrandt Park occupancy was 98% at the end of December. There were two (2) households moved in, two (2) resident moved out, and zero (0) unit transfers. The UML was 216 which equals 98%. At the end of December, Hildebrandt had a total of 178 open work orders. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"'I.�!"I Lansing I lousing Commission Board Mecting Ainuarp 30,2019 Rescheduled February 5,2019 monthly Asset Manavement Report December 2013 Page I or7 s�rc t iuc� 1J, s'�C LHC COMMISSLON 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 LaRoy Froh occupancy was 95% at the end of December. There were three (3) households moved in, zero (0) residents moved out, two (2) unit transfers. The UML was 203 which equals 95%. At the end of December, LaRoy Froh had a total of 130 open work orders. South Washington Park occupancy was 97% at the end of December. There were four (4) households moved in, four (4) resident moved out, and one (1) unit transfer. The UML was 191 which equals 97%. At the end of December, South Washington had a total of 133 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units including Occupancy Ins Outs Units Units MOD units rate) Mt Vernon 202 190 94% 2 3 3 0 Hildebrandt 220 216 98% 2 2 0 0 LaRoy.Froh 213 203 95% 3 0 2 3 S. Washington 197 191 97% 4 4 1 0 Totals 832 800 97% 11 9 6 3 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 41,527 $ 33,702 $ 863 94% Hildebrandt $ 41,527 $ 38,578 $ 2,949 93% LaRoy Froh $ 31,356 $ 33,201 $ 1,845 106% S. Washington $ 32,968 $ 35,323 $ 2,355 108% Totals $ 147,378 $ 140,804 $8,012 96% TDD/TTY#; 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"�L Lansing Ilousing Commission Board Meeting January 30.2019 Rescheduled Fehraan i,2019 Nlonthly Asset Mmizigement Report Dcceniher 2018 Page 2 or7 \�,,G I tous��, ti LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Cost for Vacancies over 20 days Vacate Date 102-3812 Wilson 1 2-14-18 296 11-8-18 $2,392 12-10-18 paint scraped ceiling and walls cleaned, 12-6-18 interior doorways trim, and exterior brick molding installed 3520 Waverly 2 11-20-18 10 TBD $2,170 12-7-18 painting started 12-3-18 Rose 15-day follow- up 3800 Wilson 1 11-28-18 3 12-14-18 Pending 12-7-18 painting starting VAWA transfer allows 7 days to mover/rehab access 506 Chestnut 11-19-18 12 12-14-18 Pending 12-10-18 floors started 12-7-18 painting started 3214 Waverly 11-29-18 1 TBD Pending 12-10-18 painting started No move out notice given, keys turned in 3424 Waverly 11-30-18 1 TBD Pending 12-10-18 painting started 3260 Waverly 11-30-18 1 12-21-18 Pending 12-7-18 painting started. VAWA transfer allows 7 days to move/rehab access 3524 Waverly 1-30-18 1 12-21-18 Pending 12-7-18 painting started. VAWA transfer allows 7 days to move/rehab access TDDn-TY#: 1-800-545-1833 Ext.919 LZI "Equal Housing Opportunity"L( Lansing Housing Commission Board Mecting.lanuary 30.2019 Rescheduled Fchruaty.5,2019 \lonlhly Asset Management Report Decemher 201 S Fawe 3 ol'7 LHic COMINIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3116 B Turner 4 7-1-18 153 NA pending 12-1-18 Wood floors done, sending out scope for remaining items today. 935 Dakin 4 11-1-18 30 12-28-18 $6,000 12-13-18 all carpentry except kitchen and bath will be completed. 3124-E-Turner 5 11-5-18 60 1-30-19 pending 12-28-19 Carpentry completed, cleaning to be done this week. Move in ready by 1-7-19 3126-A-Turner 3 12-11-18 21 1-18-19 pending Carpentry to be completed by 1-10-19, plumbing to be completed by 1-19-19, unit cleaning will be completed by 1-20-18. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"l.� l Lansing I lousing Commission 13onrd Meeting.lanuary 30.2019 Rescheduled February i,2019 Month1p Assel t mmaement Report December 2014 pane 4 or7 1 J11C COMNIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2438 3 2-19-18 254 TBD Pending 6-18 Fire @2436 Reo minor Reo damage to the unit damaged 2-19-18 Resident moved out. 111-2434 3 1-18-18 316 7-14-18 Pending 6-18 Fire @2436 Reo minor Reo damaged to the unit damaged. 1-18-18 Resident moved out. 111-2436 3 6-7-18 257 TBD Pending Fire Unit-offline Reo 111-3409 W 3 7-27-18 153 10-17-18 $3,840 12/10/18 Leased Jolly 111-1001 3 8-31-18 122 TBD10-17- $3,840 1-9-19 unit is being cleaned, Belaire 18 once completed City of Lansing will need to inspect. 12/10/18 Still under construction. 111- 4638 43 8-3-18 95 12-15-18 Pending 12-10-18 leased. Christiansen 12-6-18 Pending applicant getting utility in name. 111-5419 2 9-14-18 18 10-19-18 $4800 12-10-18leased. Waverly 111-5603 3 8-22-18 41 TBD $2,800 12-10-18leased. Picardy 12-7-16 leased TDD/TTY#: 1-800-545-1833 Ext. 919 1:21 "Equal Housing Opportunity" Lansin IlousingCrIrnmissinn Board�1cc[ine.lanuan (1.?019 Rescheduled Fehruary i,2019 Mollibly Asset manacemcnr Rcptrrt Decemher 2018 Iaec5ur7 Inc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 111-1007 3 9-10-18 22 TBD $2,800 1-9-19, Unit ready for Belaire occupancy. 12-10-18 under construction, pending parts. 12-7-18 floors and paint completed, pending contract for general work 111-6217 3 9-12-18 20 TBD TBD Leased Grovenburg 111-5840 2 9-12-18 19 TBD TBD Leased Pheasant 2332 Reo 2 11-5-18 20 TBD $3,500 1-4-19 Leased 2216 Reo 3 11-9-18 20 TBD $2,500 Leased 1738 W Jolly 2 10-9-18 40 TBD Pending 1-9-19 Pending transfer from SWP 12-11-18 floors completed pending general contracting, should be ready this week. 2701 Newark 2 12-10-18 2 TBD Pending 1-8-18 scope of work completed, pending assignment of contractor. 12-15-18 unit has been painted. 6923 Richard 4 11-19-18 15 TBD $2,800 1-4-19 leased Rd 12-11-18 contractor to complete next week 12-7-18 floors completed 12-5-18 painting TDD/TTY#: 1-800-545-1833 Ext.919 -7 "Equal Housing Opportunity"f l Lansing 1 lousin,Commission Board Mccting Janunn•30.2019 Rescheduled February 5,2019 ,monlhlp Assist M1im uenient Report December 201 fi S LHC C01MMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S. Washington 1 11-29-18 31 1-28-19 In Transfer resident has to 537 house move stuff turn 112-3200 S. Washington 1 12-4-18 27 1-28-19 In need applicant 516 house turn 112-3200 S. Washington 1 12-18-18 13 1-28-19 In 315 house turn 112-3200 S. Washington 1 11-20-18 40 1-28-19 In had water leak 127 house turn 112-3200 S. Washington 1 12-6-18 25 1-28-19 In Needed applicant 131 house turn 112-3200 S. Washington 1 12-7-18 24 1-28-19 In Needed applicant 429 house turn TDDlTTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"A Lansing Housing Cominis ion Board Mecting lanuan 30.2019 Roscheduled Februan 5.2019 4lontlth,Asset Management Report Deccmhcr 201 S I'aec 7 or7 1IOUS� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 January 2019 Rescheduled: February 5, 2019 Executive Director's Report Activities DEC update • February 4th letter of closure LRF Fire Units • Units have been released back to LHC for repair City Inspections • SWP, LRF, Hoyt, Forest and Hildebrandt all released • Mt. Vernon being finalized • Inspection 2-year renewal- February of 2021 Conferences • PHADA— Novogradac Conferences - RAD Staff Changes New Manager Mt. Vernon — Marcel Jackson New Assistant Mgr. LRF — Kenna Totten Assistant Mgr. Hildebrandt— Open New Maintenance Techs — Jose Ringo (SWP), Brandon Ondrias (MVP) Comcast Agreement • Door fees ($100/unit) • Quarterly compensation based on participation Union Negotiations • Waiting on counter proposal — Feb board meeting Capital improvements • SWP elevator • Hildebrandt roofs • Video surveillance all AMPS • Kitchen renovations all AMPS TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity' Lansing Housing Commission Board Meeting January 30.2019 Rescheduled February 5, 2019 Interim Director Report Page 1 of 2 I: Ulc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Major Activities • Site visits to LHC properties • Furnace installation • Oliver Gardens management change • Staff Meeting LIPH (3) • Financial empowerment program with COL • Procurement/Management Training • RAD interviews/visits TDD/TTY#: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity"k6t Lansing Housing Commission Board Meeting January 30,2019 Rescheduled February 5,2019 Interim Director Report Page 2 of 2 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 LHC Board Sign-In Sheet Date of Meeting: January 30, 2019 Rescheduled: February 5, 2019 Name Organization Phone # E-mail (7 -� ' 1(JCf lac v r /�1_vv_1 17 Q C Ilk `i a I. �I. iC'C2�JC' /.Z i" / ' // %l- '� `�.7.LS <% i fit" 9' TDDITTY#; 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"IL ! Lansing Housing Commission Board Meeting Januarl,31,2019 Rescheduled February i.2019 Sian-In Slice( Page I of 1 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Agenda Lansing Housing Commission February 27, 2019 Call to Order 1. Roll Call. 2. Approval of Minutes of February 5, 2019 (Rescheduled Board Meeting: January 30, 2019) 3. Plante Moran — Presentation Audited Financial Statements Action Items: Resolution No. 1307 — Approval of Contract Between LHC and Chesapeake Community Advisors, Inc. (CCA) Informational Items. a. Finance Report January 2019 Dawn Allman b. Housing Choice Voucher January 2019 c. Asset Management Report January 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items 4. Executive Director's Comments. TDDfM#: 1-800-545-1833 Ext. 919 127 "Equal Housing Opportunity" .L l Lansing Housing Commission Board Nleeiing Febnmry 27,2019 Agenda Paw I of 2 �SX14G l-ior jsr LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Other Business. 8. Adjournment. TDDrM#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"� : Lansing I lousing Commission Board Nlectine Februan,27.2019 Agenda Page 2 ol'2 ti�S1OG NoG�r�G� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of the January 30, 2019 (Rescheduled to February 5, 2019) Commissioner Baltimore called the meeting to order promptly at 5:30 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Baltimore, Hall, Robinson, Sober were present at roll call and Commissioner's Huyck was absent. STAFF: Marcus Hardy Marcel Jackson Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Dawn Allman Guests: Commissioner Robinson moved and Commissioner Hall 2nd a motion to approve the minutes of the November 28, 2018 commission meeting. The Motion was approved by all members present. RAD Presentation — Douglas Fleming • Mr. Fleming explained that Rental Assistance Demonstration (RAD) is a voluntary program brought by HUD. • There is an estimate of a $26 billion shortage of funding for housing. HUD came up with the RAD program which makes it budget neutral to the government. Most RAD adopters are choosing to use the Section 8 program. RAD allows the company to assume debt to make the capital improvements needed. The cap is 225,000 units right now. Residents are required to be part of the process. Some residents may have to move but we may also be able to make the improvements with the client in place. • We will also perform portfolio planning to determine what we want to do and what we need to do. TDDIT7Y#: 1-800-545-1833 Ext.919 "Equal Housing opportunity" L, j Lansing Housing Commission Board Meeting February 27,2019 Lansing l lousing Commission Minutes.lanuary 30,2019(Rescheduled Februan•i.2019) Passe t of 7 y�49ll.IG HpU�r�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • There is a possibility of moving some of our scattered site to home ownership by the residents. In addition, any sites we sell, we will need to find new units to buy or build to have the same number of units. There are two programs: 4% non-competitive or 9% Commissioner Robinson moved and Commissioner Hall 2nd a motion to approve Resolution 1303- Approval of Contract Between Great Lakes Elevator and LHC • Douglas Fleming explained the proposed contract. • The resolution allows for repairs to the South Washington elevators. • Commissioner Robinson suggested that we conditionally approve this item while waiting to determine what we are going to do with the building as part of Rad. • Commissioner Sober asked if we had 60-90 days left on the elevators. Marcus Hardy said that the issue is not the elevator condition but more the upkeep of the elevators. We are working under an old elevator maintenance agreement and it is not being completed as required. • Commissioner Robinson moved for conditional approval given discussion with RAID consultants and Commissioner Sober seconded. The Motion was approved by all members present. Commissioner Robinson moved and Commissioner Hall 2nd a motion to approve Resolution 1304- Approval of Chesapeake Community Advisors, Inc. as Consultant and Codeveloper RAID Transformation • Douglas Fleming explained the original Request for Proposal (RFP). We received five (5) timely application but only two (2) met the qualifications as requested in the RFP. He explained the interview process and explained the proposed partnership. He is suggesting that we use CCA. If approved, our next step would be to negotiate the actual fees for the contract. Mr. Fleming would negotiate the terms which he would then bring back to the Board to approve. • We discussed some social service programs which could also be included in the RAID process. TDDrrTY#: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity"F& Lansing Housing commission Board Meeting February 27,2019 Lansing blousing Commission Minutes January 30,2019(Rescheduled Februm 5,2019) Paec 2 or 7 yP4sjZ.IG HpLsl�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • Commissioner Robinson noted that this is one of the items that he will abstain from since there is a possibility of future investment by his employer in the project. Commissioner Sober moved and Commissioner Hall seconded. The Motion was approved by all members present except Robinson who abstained. Commissioner Robinson moved and Commissioner Hall 2nd a motion to approve Resolution 1305- Approval to Increase the LIPH Flat Rate Rent to HUD Published 2019 Fair Market • Kim Shirey explained the proposed rent changes. • Commissioner Robinson moved and Commissioner Sober seconded. The Motion was approved by all members present. Commissioner Robinson moved and Commissioner Hall 2nd a motion to approve Resolution 1306- Approval to Use Updated LIPH Utility Allowances • Kim Shirey explained the proposed utility allowance changes. This would be effective April 1, 2019. • Commissioner Robinson moved and Commissioner Sober seconded. The Motion was approved by all members present. Written Informational Reports were provided as follows: A. Finance Report— November and December 2018 - Dawn Allman - Mrs. Allman provided a brief overview of the December 2018 Finance Report and noted the November report could also be reviewed upon request. Dawn also discussed the new sheet of financial ratios which will be given to the board going forward. • Insurance expenses have been higher than budgeted for several months. Commissioner Robinson asked if we were insured by AIM or pooled. Dawn will check into this. Mr. Fleming stated that he has several insurance companies which he can put out to bid to get a more competitive bid as each insurance policy comes up for renewal. • Commissioner Robinson asked about the issues related to the snow storm that we had last week and whether we expected an increase in expenses. Mr. Fleming discussed the issues that resulted from the cold weather and noted that we would have to see if expenses increased. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I ! Lansing Housing Commission Board Meeting February 27,2019 Lansinu Ilousing Commission Minutes January 30,2019(Rescheduled February i,2019) Pane 3 of 7 91�G NpUsl�C LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 B. Housing Choice Voucher (HCV) Report— November and December 2018 - Kim Shirey, provided a brief overview of the November and December 2018 HCV Reports, HCV barely made it through the government shutdown. We have been telling people that we guaranteed money for March but not for April. We receive our HCV money monthly. We are processing only those vouchers that we have on the streets but not putting out new vouchers since we don't know if we will be given money. Douglas Fleming said that if the government shut down again, he is confident that it will not impact us before others start calling for the government to re-open. C. Asset Management Report— November and December 2018 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson MVP had an occupancy rate of 96% at the end of November. There was one (1) move-in, four (4) move -outs and three (3) transfers. There were 16 open work orders. MVP had an occupancy rate of 94% at the end of December. There were two (2) move-ins, three (3) move -outs and three (3) transfers. There were 16 open work orders. The current occupancy rate is 95%. There are 10 vacancies, two (2) market ready, Two (2) will move in a few weeks. There are 62 open work orders. Average work Order is 36 days old. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily HP had an occupancy rate of 97% at the end of November. There were four (4) move-ins, five (5) move-outs and zero (0) transfers. There were 184 open work orders. HP had an occupancy rate of 98% at the end of December. There were two (2) move-ins, two (2) moveouts and three (3) transfers. There were 16 open work orders. The current occupancy rate is 98%. There are four (4) vacancies, two (2) market ready There are 81 open work orders with an oldest mid-October day. Order is 36 days old. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice LRF TDDn'TY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L�, Lansing Housing Commission Board Meeting February 27,2019 Lansing I lousing Commission Minutes January 30,2019(Reschedulat February 5,2019) Page 4 or 7 s1l.1G HOuSl�C LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LRF had an occupancy rate of 94% at the end of November. There were seven (7) move-ins, six (6) move-outs and one (1) transfers. There were 130 open work orders. LRF had an occupancy rate of 95% at the end of December. There were three (3) move-ins, zero (0) move-outs and two (2) transfers. There were 139 open work orders. The current occupancy rate is 95%. There are 10 vacancies. Two (2) move ins and two (2) move-outs, one (1) transfer. We are working down the number of work orders with 139 open. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy SWP had an occupancy rate of 98% at the end of November. There were four (4) move-ins, four (4) move-outs and one (1) transfers. There were 109 open work orders. SWP had an occupancy rate of 98% at the end of November. There were four (4) move-ins, four (4) move-outs and one (1) transfers. There were 133 open work orders. The current occupancy rate is 99%. There were two vacancies.124 work orders that are open. Average work order time is 82 days. There are security deposits for seven (7) units. Discussion Items: none Executive Director's Comments: Activities DEC update — February 4th letter of closure LRF Fire Units — Units have been released back to LHC for repair City Inspections • SWP, LRF, Hoyt Forest and Hildebrandt all released • Mt. Vernon being finalized • Inspection 2-year renewal-February of 2021 Conferences — PHADA, Novogradac Conferences, RAD Staff Changes • New Manager Mt. Vernon — Marcel Jackson • New Assistant Manager— Kenna Totten • Assistant Manager— Hildebrandt - Open TDDIM#: 1-800-545-1833 Ext. 919 0 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting February 27,2019 Lansing Housing Commission Minutes January 30,2019(Rescheduled Febniary>,2019) Pau 5 or 7 y�-�Xsl1.IG NO(,Sf�G� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • New Maintenance Tech — Jose (Ringo) (SWP), Brandon Ondrias (MVP) Comcast Agreement • Door fees ($100/unit) • Quarterly compensation based on participation • It is not an exclusive agreement, but will give us wi-fi as well as the other items note above Union Negotiations —Waiting on counter proposal hopefully by Friday. Mr. Fleming hoped to have additional information by the February Board meeting Capital improvements • SWP elevator • Hildebrandt roofs • Video surveillance all AMPS • Kitchen renovations all AMPS Major Activities • Site visits to LHC properties • Furnace installation — replaced 85 furnaces and over 50 water heaters • Oliver Gardens management change — Commissioner said that this should be brought up to the OG Board. • Staff Meeting LIPH (3) • Financial empowerment program with City of Lansing • Procurement/Management Training • RAD interviews/visits President's Comments: Commissioner Baltimore commented that he appreciated all the reports and explained that last week's meeting was cancelled due to the weather. Commissioner Baltimore stated he appreciated that the RAD program is getting completed since this has been talked about for several years. Public Comment: limit 3 minutes per person — Commissioner Hall stated that her management property is working on a RAD process. She is about 60% finished and it is a good program. Commissioner Robinson stated that the DEC audit has been a long road and getting the letter closing the process is very exciting. He said it is appropriate that both the DEC closure letter and the RAD consultant came in on the same day. He said he is very TDDrM#: 1-800-545-1833 Ext.919 l "Equal Housing Opportunity"L� Lansing Housing Commission Board Meeting February 27,2019 Lansing Housing Commission i\linutes January 30,2019(Rescheduled febmaro S.2019) Page 6 of 7 4el�4o 1-100Sr LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 proud of the work being done. He hopes to see a complete transformation of the business in the next five (5) years. Other Business — none Adjournment: The meeting was adjourned at 7:10 p.m. • Date 447 11, Tony Balti o 6, Chair Date n Allman`, Acting Secretary TDD/TTY#: 1-800-545-1833 Ext.919 0 "Equal Housing Opportunity' L� Lansing Housing Commission Board Meeting February 27,2019 Lansing I lousing Commission Minutes January 30,2019(Rescheduled February 5,2019) Page 7 of �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 February 27, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval of Consultant and Co-Development Contract with Chesapeake Community Advisors, Inc. (CCA). RECOMMENDATION: Staff recommends the Board approve the contract with CCA for them to provide services related to RAD transformation of the LHC properties. CONTACT PERSON: Douglas Fleming Interim Executive Director SUMMARY This transmittal will allow the LHC to begin administrative and financial negotiations to process RAD documents with HUD and other interests in conjunction with our Consultant and Co-Developer CCA. BACKGROUND Authorized by Congress under the FY12 HUD appropriations act, the Rental Assistance Demonstration (RAD) allows public housing agencies (PHAs) and owners of other HUD-assisted properties to convert units from their original sources of HUD financing to project-based Section 8 contracts. Public housing units across the country need more than $26 billion in repairs. HUD refers to these repair costs as capital needs. Congress has not provided enough funding for PHAs to keep up with capital needs. As a result, PHAs have had to make tough choices between things like repairing roofs and replacing plumbing—or worse, demolishing public housing. RAD provides PHAs a way to rehabilitate, or repair, units without depending on additional money from Congress. TDD/TTY#: 1-800-545-1833 Ext.919 � "Equal Housing Opportunity"F Lansing Housing Commission Board Meeting February 27,2019 Transmittal Approval of LHC and Chesapeake Community Advisors,Inc.(CCA)Contract Resolution 1307 Page 1 of 2 UP�S'�14G HouSl�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 FINANCIAL CONSIDERATIONS This agreement will bind CCA and LHC under the terms of the contract for the development of our properties through RAD. The terms will extend to all LHC properties who we choose to process through the RAD program. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, Board approval is being requested due the financial consideration of future capital needs within LHC. Respectfully Submitted, �o ming, Sect`etary to ��e Board Lansi Housing Commissi TDDFrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting February 27.2019 Transmittal Approval of LHC and Chesapeake Community Advisors, Inc.(CCA)Contract Resolution 1307 Page 2 of 2 5�.1G HoLsl�Gl LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Resolution No. 1307 Adopted by the Lansing Housing Commission February 27, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Douglas E. Fleming, in his capacity as Executive Director or his designee, is authorized to enter into a contract between the Lansing Housing Commission and Chesapeake Community Advisors, Inc. (CCA) for RAD transformation of the LHC. Tony BaI66ore, Chair Yeas L, Nays Abstentions Attest Secretary For Clerks Use Only Resolution No: 1307 Date Adopted: 2/27/2019 TDDfTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L Lansing Housing Commission Board Meeting February 27,2019 Resolution 1307 Lansing Housing Commission Summary Results for JANUARY FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV REVENUE: Total Revenue Variance-Fav(unfav) 10,957 8,863 (727) 2,414 21,507 3,348 44,786 Tenant Revenue Variance 3,564 7,555 (475) 2,804 13,448 - - HUD Revenue Variance 198 79 (402) (209) (334) 2,298 43,797 Capital Fund Income 875 875 875 875 3,500 - Other lncome 6,320 354 (725) (1,055) 4,894 1,050 989 Other - - _ - - 0 Budgeted Revenue 107,373 129,082 116,812 84,751 438,017 64,295 987,403 %Variance fav(unfav) 10% 7% -1% 3% 5% 5% 51". EXPENSES: Total Expense Variance Unfav(Fav) 37,419 81,861 65,208 45,801 230,289 4,310 158,948 Contributing Factors: MERS Contribution Special _ Adjusted Expense Variance 37,419 81,861 65,208 45,801 230,289 4,310 158,948 -Overspend(Underspend) Salary Expenses (203) 2,338 2,510 5,319 9,964 (10,629) 13,250 Employee Benefit Expenses (2,426) 7,259 5,058 20,084 29,975 (4,939) 44,665 Utilities (594) 825 11,918 2,312 14,460 819 - Write-offs 6,019 322 (494) 269 6,115 - Legal (1,666) 2,318 306 862 1,820 (42) - Professional Services 255 730 (169) 1,575 2,391 5,158 1,007 Administrative Services - 247 - - 247 - - Insurance 551 (47) 1,263 1,688 3,456 4,443 (209) Sundry/Postage/Office Supplies (26) 156 (44) 77G 863 1,070 870 Management Fee 155 496 171 255 1,077 1,279 HAP Expense - 73,535 Inspections - 519 (600) - (81) (221) (1,160) Maintenance Costs 25,641 57,630 34,256 7,199 124,726 229 (1) Maintenance Contract-Unit Turns 8,OG9 6,740 8,102 3,245 26,155 - - Other 1,642 2,327 2,932 2,218 9,120 8,422 25,712 Budgeted Expense 115,332 135,448 113,456 101,727 465,964 52,812 880,159 %Variance fav(unfav) -32% -60% -57% -45% -49% -8% -18% Curr Mo.Actual Net Income(Loss) $ (34,423) $ (79,365) $ (62,579) $ (60,363) S (236,728) $ 10,521 $ (106,918) YTD Actual Net Income(Loss)Net of CWIP $ (18,336) $ 124,665 $ (72,136) $ 146,967 $ 181,160 $ 300,478 $ (177,817) Prior YR YTD Net Income(Loss) $ 41,137 $ 81,206 $ 35,604 $ (115,022) $ 42,925 $ 106,800 $ (524,182) Cash Balance-January S 522,325 $ S55,173 $ 741,816 $ 533,080 $2,352,394 $ 1,009,126 $ 730,100 Cash Balance-December $ S09,631 $ S62,762 $ 732,360 S S63,876 $2,368,629 S 1,0B1,431 $ 881,008 Cash Balance-November $ 462,400 $ 505,628 $ 754,242 S 229,098 S 1,951,368 $ 1,024,538 908,295 R:\000C\COCC-Board of Commissioners\Board Documents\2019\February 2019\Summary-January.xlsx\Summary 2/26/2019 12:32 PM Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for January 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 34,257.30 1 01 0-0000-1 1 1 1 1 1 Chase Checking 12,693.96 522,324.99 1010-0000-112200 Accounts Receivable 2,452.62 8,506.33 1010-0000-112201 Allowance for Doubtful Accounts (245.26) (850.63) 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 44.84 1010-5005-115700 Intercompany (9,181.43) (7,918.91) 1010-0000-116201 Investments Savings - 128,981.45 1010-0000-121100 Prepaid Insurance (5,870.06) 41,090.37 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - - 1010-3000-144000 Construction in Progress 7,740.00 41,022.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,469,122.26) 1010-1010-148100 Accumulated Depreciation-Build - (125,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00) 1010-0000-150300 Deferred Outflow-MERS - 17,763.00 TOTAL ASSETS 7,589.83 4,047,316.17 LIABILITIES 1010-0000-200000 OPEB Liability - 388,980.00 1010-0000-200300 Pension Liability - 80,664.00 1010-0000-210000 Construction Costs Payabe - 29,708.00 1010-0000-211100 Accounts Payable 34,643.44 24,466.38 1010-0000-211343 Accounts Payable Misc - 10,177.06 1010-0000-211400 Tenant Security Deposits 1,008.00 35,190.30 1010-0000-211999 Tenant Refunds (67.00) 6,871.07 1010-0000-212000 Accrued Payroll - 7,699.80 1010-0000-213400 Utility Accrual - 14,675.35 1010-0000-213500 Accrued Comp Absences-Curr - 1,572.77 1010-0000-213700 Payment in Lieu of Taxes 1,536.60 26,581.20 1010-0000-214000 Accrued Comp Absences-non curr - 8,912.39 1010-0000-260600 Note Payable Non Curr-PNC (2,850,19) 384,721.38 1010-0000-260601 Note Payable-Curr-PNC - 33,900.97 TOTAL LIABILITIES 34,270.85 1,054,120.67 EQUITY 1 0 1 0-0000-2801 00 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 815,922.65 1010-0000-282000 Income and Expense Clearing (26,681.02) (1,828,408.85) 1010-0003-282000 Income and Expense Clearing - (77.99) 1 01 0-1 01 0-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,591,532.63 TOTAL EQUITY (26,681.02) 2,993,195.50 TOTAL LIABILITES&EQUITY 7,589.83 4,047,316.17__ Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for January 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 32,313.19 1020-0000-111111 Chase Checking (6,568.94) 555,172.87 1020-0000-112200 Accounts Receivable (47.44) 13,153.71 1020-0000-112201 Allowance for Doubtful Accounts 4.75 (1,315.37) 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany (12,701.96) (9,904.84) 1020-0000-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 35,651.42 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress - 14,683.83 1020-3000-144000 Construction in Progress 33,648.00 315,576.92 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges & - 49,867.04 1020-1020-146500 Dwelling Equipment- Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow-MERS - 14,875.00 TOTAL ASSETS 9,241.35 5,222,397.21 LIABILITIES 1020-0000-200000 OPEB Liability - 203,615.00 1020-0000-200300 Pension Liability - 67,551.00 1020-0000-210000 Construction Costs Payabe - 24,878.00 1020-0000-211100 Accounts Payable 57,834.77 46,579.54 1020-0000-211343 Accounts Payable Misc - 11,255.23 1020-0000-211400 Tenant Security Deposits (476.00) 34,396.19 1020-0000-211999 Tenant Refunds 133.00 4,938.97 1020-0000-212000 Accrued Payroll - 4,988.82 1020-0000-213400 Utility Accrual - 11,891.99 1020-0000-213500 .Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 2,216.40 38,875.75 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr-PNC (4,750,32) 641,202.27 1020-0000-260601 Note Payable-Curr- PNC - 56,501.61 TOTAL LIABILITIES 54,957.85 1,155,779.53 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (85,251.34) 1020-0000-282000 Income and Expense Clearing (45,716.50) (1,180,163.71) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,612,289.73 TOTAL EQUITY (45,716.50) 4,066,617.68 TOTAL LIABILITES&EQUITY 9,241.35 6,222,397.21 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for January 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 35,095.06 1080-0000-111111 Chase Checking 9,455.49 741,815.71 1080-0000-112200 Accounts Receivable 1,405.00 16,631.47 1080-0000-112201 Allowance for Doubtful Accounts (105.60) (1,663.15) 1080-0000-112500 Accounts Receivable HUD - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 44.84 1080-5005-115700 Intercompany (18,800.03) (6,350.34) 1080-0000-116201 Investments Savings - 128,981.45 1080-0000-121100 Prepaid Insurance (7,134.07) 49,938.49 1080-0000-140000 Land - 499,084.00 1080-3000-144000 Construction in Progress 21,512.00 456,526.83 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798,636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130,795.00) 1080-0000-150300 Deferred Outflow- MERS - 19,232.00 TOTAL ASSETS 6,332.79 4,823,067.93 LIABILITIES 1080-0000-200000 OPEB Liability - 327,868.00 1080-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-0000-211100 Accounts Payable 48,660.36 37,516.27 1080-0000-211343 Accounts Payable Misc - 10,805.67 1080-0000-211400 Tenant Security Deposits 563.00 34,940.05 1080-0000-211999 Tenant Refunds (225.00) 6,337.98 1080-0000-212000 Accrued Payroll - 7,627.57 1080-0000-213400 Utility Accrual - 12,846.41 1080-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 1,207.71 32,023.38 1080-0000-214000 Accrued Comp Absences-non curr - 9,654.14 1080-0000-224000 Tenant Prepaid Rent - 254.93 1080-0000-260600 Note Payable Non Curr-PNC (2,806.00) 378,756.69 1080-0000-260601 Note Payable-Curr-PNC - 33,375.37 TOTAL LIABILITIES 47,400.07 1,013,212.15 EQUITY 00 1080-0000-280100 Invest C - 4,0 9 , . 1080-0000-280500 Unrestricted Net Assets - 5,736.25 1080-0000-282000 Income and Expense Clearing (41,067.28) (1,332,993.13) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,042,643.66 TOTAL EQUITY (41,067.28) 3,809,855.78 TOTAL LIABILITES&EQUITY 6,332.79 4,823,067.93 Lansing Housing Commission 1090 South Washington Park Balance Sheet for January 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 31,578.50 1090-0000-111111 Chase Checking (30,795.67) 533,080.17 1090-0000-112200 Accounts Receivable (64.44) 13,974.63 1090-0000-112201 Allowance for Doubtful Accounts 6.45 (1,397.46) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 44.82 1090-5005-115700 Intercompany (18,087.27) (7,336.67) 1090-0000-116201 Investments Savings - 128,981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 27,128.57 1090-0000-140000 Land - 231,584.00 1090-3000-144000 Construction in Progress 8,208.00 229,865.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment- Ranges & - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29,817.00) 1090-0000-150300 Deferred Outflow-MERS - 17,726.00 TOTAL ASSETS (44,608.44) _ 3,468,267.48 LIABILITIES 1090-0000-200000 OPEB Liability - 280,499.00 .00 1090-0000-200300 Pension Liability - ,29 1090-0000-210000 Construction Costs Payabe - 29,64747.00 1090-0000-211100 Accounts Payable 9,833.90 192.93 1090-0000-211343 Accounts Payable Misc - 9,640.97 1090-0000-211400 Tenant Security Deposits - 34,024.50 1090-0000-211999 Tenant Refunds (154.00) 17,332.01 1090-0000-212000 Accrued Payroll - 6,601.58 1090-0000-213400 Utility Accrual - 39,209.42 1090-0000-213500 Accrued Comp Absences-Curr - 3,159.64 1090-0000-213700 Payment in Lieu of Taxes (1,492.83) (3,428.38) 1090-0000-214000 Accrued Comp Absences-non curr - 17,904.60 1090-0000-260600 Note Payable Non Curr-PNC (640.74) 86,487.77 1090-0000-260601 Note Payable-Curr-PNC - 7,621.15 TOTAL LIABILITIES 7,546.33 531,447.19 EQUITY 1090-0000-280100 Invest C - 3,097,912.44 1090-0000-280500 Unrestricted Net Assets - 06,905.44 1090-0000-282000 Income and Expense Clearing (52,154.77) (1,006,072.00) 1090-1090-282000 Income and Expense Clearing - 8,039.32 1090-3000-282000 Income and Expense Clearing - 936,820.29 TOTAL EQUITY (52,154.77) 2,936,820.29 TOTAL LIABILITES& EQUITY (44,608.44) 3,468,267.48 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for January 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account (20,112.86) 70,927.62 5005-0000-111111 Chase Checking (52,192.66) 938,198.26 5005-0000-112954 Accounts Receivables-Misc 45.00 596.25 5005-1010-115700 Intercompany 9,181.43 7,918.91 5005-1020-115700 Intercompany 12,701.96 9,904.84 5005-1080-115700 Intercompany 18,800.03 6,350.34 5005-1090-115700 Intercompany 18,087.27 7,336.67 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 25,710.94 12,862.84 5005-8002-115700 Intercompany 514.71 307.44 5005-8005-115700 Intercompany 571.18 (3,536.46) 5005-8010-115700 Intercompany 486.50 4,726.04 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 46,171.67 5005-0000-121100 Prepaid Insurance (6,921.44) 37,313.62 5005-0000-121200 Prepaid-Other 2,683.00 4,123.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (976,947.26) 5005-0000-150102 Investment in OG - 259,909.00 5005-0000-150300 Deferred Outflow- MERS - 12,436.00 TOTAL ASSETS 9,555.16 2,610,348.86 LIABILITIES 5005-0000-200000 OPEB Liability - 191,935.00 5005-0000-200300 Pension Liability - 56,475.00 5005-0000-210000 Construction Costs Payabe - 20,799.00 5005-0000-211100 Accounts Payable 2,670.51 (449.49) 5005-0000-211343 Accounts Payable Misc - 15,401.29 5005-0000-211704 Health Insurance W/H 51.94 5,671.78 5005-0000-212000 Accrued Payroll - 11,497.74 5005-0000-213400 Utility Accrual - 975.36 5005-0000-213500 Accrued Comp Absences-Curr - 3,028.60 5005-0000-214000 Accrued Comp Absences-non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent 1,005.00 4,910.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,693.43) (152,183.77) 5005-0000-260701 Note Payable-Curr-Davenport - 300.777.21 TOTAL LIABILITIES (965.98) 475,999.78 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 322,679.00 5005-0000-282000 Income and Expense Clearing 10,521.14 1,783,121.79 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 10,521.14 2,134,349.08 TOTAL LIABILITES&EQUITY 9,556.16 2,610,348.86 Lansing Housing Commission Housing Choice Voucher Balance Sheet for January 2019 Period Amount Balance ASSETS 28 8001-0000-111111 Chase Checking (33,989.30) 161,573.46 8002-0000-111111 Chase Checking (33,989.30) 169,573.46 8004-0000-111111 Chase Checking 8002-0000-112200 Accounts Receivable (276.00) (480.00) 8002-0000-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany (25,710.94) (12,862.84) 8002-5005-115700 Intercompany (514.71) (307.44) 8004-5005-115700 Intercompany 8001-0000-121100 Prepaid Insurance (1,272.62) 8,908.34 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS (98,941,24) 655,758.80 LIABILITIES 556,525.00 8001-0000-200000 OPEB Liability - 8001-0000-200300 Pension Liability - 0,625. 00 .00 3 8001-0000-210000 Construction Costs Payabe - ,34444 8001-0000-211100 Accounts Payable 7,231.42 .48 8002-0000-211100 Accounts Payable 8002-8002-211100 Accounts Payable _ 6,886.94 8001-0000-211343 Accounts Payable Misc - 13,548.79 8001-0000-212000 Accrued Payroll 16.89 8001-0000-213400 Utility Accrual 3,468.99 8001-0000-213500 Accrued Comp Absences-Curr 19,657.60 8001-0000-214000 Accrued Comp Absences-non Curr 7,231.42 714,225.69 TOTAL LIABILITIES EQUITY (326,093.99) 8001-0000-280500 Unrestricted Net Assets 8001-0000-282000 Income and Expense Clearing (71,392.65) 91,367.00(1,038.20) 8001-0003-282000 Income and Expense Clearing _ (1,038.20) 8001-3000-282000 Income and Expense Clearing _ 2,130.72 8002-0000-280100 Invest C - 153,047.00 00 8002-0000-280400 Restricted Net Assets _ 152,357.00 8002-0000-280500 Unrestricted Net Assets 38, 53,953.00 8002-0000-282000 Income and Expense Clearing (34,780.01) (38,803,819.36 8002-8002-282000 Income and Expense Clearing - 8004-0000-262000 Income and Expense Clearing _ 8004-8004-282000 Income and Expense Clearing (106,172.66) (58,466.89) TOTAL EQUITY TOTAL LIABILITES& EQUITY (98,941.24) 655,758.80 Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending January 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 218,184 $ 205.927 $ 11,257 $ 196,815 $ 354,732 $ 147,805 Tenant Revenue-Other 28,405 18,620 9,785 19,938 31,920 13,300 Total Tenant Revenue $ 246,589 $ 225,547 $ 21,042 $ 216,753 $ 386,652 $ 161,105 HUD PHA Operating Grants 558,149 525,971 32,178 503,381 901,665 375,694 CFP Operational Income 152.606 35,000 117,606 14,249 35,000 - Fraud Recovery and Other 3,624 3,217 407 5,777 6,408 3,191 Total Operating Revenue $ 960,969 $ 789,735 $ 171,234 $ 740,160 $ 1,329,725 $ 539,989 Administrative Salaries $ 54,818 $ 49,263 $ 5,555 $ 49,518 $ 85,390 $ 36,126 Auditing Fees 3,500 5,000 (1,500) 5,000 5,000 - Management Fees 121,214 66,773 54,441 66,871 114,468 47,695 Bookkeeping Fees 10,239 10,185 54 10,202 17,460 7,275 Employee Benefits Contributions -Admin 16,499 16,341 158 18,989 28,085 11,744 Office Expenses 14,270 34,018 (19,748) 26,304 53,658 19,640 Legal 13,831 12,490 1,341 11,415 21,140 8,650 Travel 685 455 230 349 780 325 Other 911 10,500 (9,589) 2,331 18,000 7,500 Tenant Services-Other 14,444 - 14,444 10,350 - - Water 50,574 52,515 (1,941) 53,564 91,281 38,767 Electricity 24,321 23,806 516 25,154 35,455 11,650 Gas 18,925 24,500 (5,575) 16,732 39,500 15,000 Other Utilities Expense 6.591 5,800 791 5,644 6,050 250 Ordinary Maintenance and Operations-Labor 54,674 86,571 (31,897) 48,331 150,056 63,485 Ordinary Maintenance and Operations-Material 77,297 42,650 34,647 36,060 67,500 24,850 Ordinary Maintenance and Operations-Contrac 356,934 161.105 195,829 192,600 260,165 99,060 Employee Benefits Contributions -Ordinary 29,854 49,074 (19,220) 27,433 84,254 35,179 Protective Services-Other Contract Costs 1,395 1,400 (5) 1,355 2,400 1,000 Property Insurance 28,176 26,432 1,744 24,625 45,312 18,880 Liability Insurance 10,341 8,869 1,472 8,507 15,204 6,335 Workers Compensation 450 1,736 (1,287) 2,031 2,976 1,240 All Other Insurance 1,316 1,302 14 2,500 2,232 930 Other General Expenses 25,173 - 25,173 26,149 - - Compensated Absences - - - - - - Payment in Lieu of Taxes 10,194 10,205 (10) 9,488 18,154 7,949 Bad debt-Tenant Rents 22,421 4,060 18,361 6,489 6,960 2,900 Interest Expense 10,257 10,257 - 11,032 17,293 7,036 Total Operating Expenses $ 979,305 $ 715,306 $ 263,999 $ 699,023 $ 1,108,772 $ 473,466 Net Income(Loss) $ (18,336) $ 74,429 $ (92,765) $ 41,137 $ 140,953 $ 66,523 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending January 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 255,298 $ 241,514 $ 13,784 $ 221.359 $ 414,024 $ 172,510 Tenant Revenue-Other 20,658 11.570 9,088 18,070 20,015 8,445 Total Tenant Revenue $ 275,956 $ 253,084 $ 22,672 $ 239,429 $ 434,039 $ 180,955 HUD PHA Operating Grants 691,281 651,480 39,800 685,698 1,116,824 465,343 CFP Operational Income 146,904 35,000 111,904 14.249 35,000 - Fraud Recovery and Other 3,610 3.203 407 2,214 6,394 3,181 Total Operating Revenue $ 1,117,751 $ 942.767 $ 174,984 $ 941,791 $ 1,592,246 $ 649,479 Administrative Salaries $ 51,904 $ 48,477 $ 3,427 $ 47.467 $ 84,026 $ 35,550 Auditing Fees 3,500 2.500 1,000 5,000 5,000 2,500 Management Fees 132,652 73.312 59,339 73.410 125,679 52,366 Bookkeeping Fees 11,290 11,183 108 11,200 19,170 7,988 Employee Benefits Contributions -Admin 15,510 24,567 (9,057) 22.430 42,186 17.619 Office Expenses 18,838 22,722 (3,884) 24,994 34,314 11,592 Legal 15,282 10.800 4.482 12,011 20,160 9,360 Travel 297 560 (263) 380 960 400 Other 434 1,620 (1,186) (733) 2,220 600 Tenant Services-Other 14,667 12,300 2,367 10,390 21,100 8.800 Water 63,050 58,200 4,850 59,763 98,700 40,500 Electricity 18,826 18,550 276 21,104 30,200 11,650 Gas 14,138 24,800 (10.662) 17,279 55,500 30.700 Other Utilities Expense - 6,590 (6,590) - 6,590 - Ordinary Maintenance and Operations-Labor 38,925 82.420 (43,495) 50,657 143,228 60.808 Ordinary Maintenance and Operations-Materia 44,515 36.900 7,615 26.687 64,200 27,300 Ordinary Maintenance and Operations-Contrac 416,464 238,685 177,779 343.582 405,535 166,850 Employee Benefits Contributions -Ordinary 29,285 38,557 (9,272) 28,662 66,246 27,689 Protective Services-Other Contract Costs 2,286 2,100 186 2.251 3.600 1,500 Property Insurance 25,045 27,650 (2,605) 25,635 47.400 19,750 Liability Insurance 8,452 7,224 1.228 6,990 12.384 5.160 Workers Compensation 490 1.148 (658) 1,419 1,968 820 All Other Insurance 1,228 1.162 66 2,320 1,992 830 Other General Expenses 27,363 14,090 13.273 28,651 22,255 8,165 Compensated Absences - - - Payment in Lieu of Taxes 16.244 13,366 2,878 12,147 21,882 8.516 Bad debt-Tenant Rents 5,523 6.300 (777) 8,504 10,800 4.500 Interest Expense 17,094 17,094 - 18,387 28,821 11.727 Total Operating Expenses $ 993.302 $ 802,877 $ 190,425 $ 860,584 $ 1,376,116 $ 573,239 Net Income(Loss) $ 124.449 $ 139,890 $ (15,441) $ 81,20E $ 216,130 $ 76,240 Lansing Housing Commission Budget vs.Actual La Roy Froh For the Period Ending January 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 205,115 $ 215,243 $ (10,128) $ 220,063 $ 368.988 $ 153,745 Tenant Revenue-Other 16,112 16,590 (478) 18,645 28,440 11,850 Total Tenant Revenue $ 221,226 $ 231.833 $ (10.607) $ 238,708 $ 397,428 $ 165,595 HUD PHA Operating Grants 621,012 585.715 35,297 609,816 1,004,082 418,368 CFP Operational Income 151,904 35,000 116,904 14,249 35.000 - Fraud Recovery and Other 2,664 3,259 (595) 3,039 6,480 3,221 Total Operating Revenue $ 996,807 $ 855,807 $ 141,000 $ 865,812 $ 1,442.990 $ 587,183 Administrative Salaries $ 51,044 $ 54,152 $ (3,107) $ 24,009 $ 93,863 $ 39,711 Auditing Fees 3,500 2,500 1,000 5.000 5,000 2.500 Management Fees 125,308 69.871 55,437 69,871 119,778 49,908 Bookkeeping Fees 10,209 10.658 (449) 10,659 18,270 7.613 Employee Benefits Contributions -Admin 22,748 19.236 3,511 9,913 33.055 13,819 Office Expenses 18,502 23,962 (5,460) 24,270 39,483 15,521 Legal 15,081 14,000 1,081 12,099 24,000 10,000 Travel 66 441 (375) - 756 315 Other 6,786 4,200 2,586 20.172 7,200 3,000 Tenant Services-Other 12,488 15.260 (2,772) 11,089 26,160 10,900 Water 39,279 39,900 (621) 39,107 68,400 28,500 Electricity 25,002 22,806 2,196 22.791 39,096 16,290 Gas 15,627 37,400 (21,773) 16,649 59.300 21.900 Other Utilities Expense 12,102 12,385 (283) 11,316 12,660 275 Ordinary Maintenance and Operations-Labor 68.829 99,323 (30,494) 63,759 172,159 72,837 Ordinary Maintenance and Operations-Materia 78.407 57,566 20,841 47,682 98,856 41,290 Ordinary Maintenance and Operations-Contrac 402,948 180,675 222,273 299,453 319,820 139,145 Employee Benefits Contributions -Ordinary 39,534 49,410 (9,876) 38,624 84,848 35,438 Protective Services-Other Contract Costs 2,065 2,100 (35) 2,065 3,600 1,500 Property Insurance 35.481 30,373 5,108 28,931 52,068 21.695 Liability Insurance 11,220 9,142 2,078 8,817 15.672 6,530 Workers Compensation 474 1,106 (632) 1,584 1,896 790 All Other Insurance 6,407 1.645 4,762 2,816 2,820 1,175 Other General Expenses 28,297 15,209 13,088 26,370 24.749 9,540 Compensated Absences - - _ - - Payment in Lieu of Taxes 10,863 11.094 (231) 13.247 19.499 8,406 Bad debt-Tenant Rents 16,580 4,200 12,380 9,055 7,200 3,000 Interest Expense 10,098 10,097 0 10,861 17,024 6.927 Total Operating Expenses $ 1,056,943 $ 798,709 $ 270,234 $ 830,208 $ 1.367,232 $ 568,523 Net income(Loss) $ (72,136) $ 57,097 $ (129,234) $ 35,604 $ 75,758 $ 18,660 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending January 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 220,177 $ 206,934 $ 13,243 $ 199243 $ 354,744 $ 147,810 Tenant Revenue-Other 14,687 14,408 281 15,520 24,696 10,290 Total Tenant Revenue $ 234,864 $ 221,340 $ 13,524 $ 214,763 $ 379,440 $ 158,100 HUD PHA Operating Grants 393.933 371.598 22,335 325,976 637,025 265,427 CFP Operational Income 364,805 175,000 189,805 14,249 175,000 - Fraud Recovery and Other 8,426 3,448 4,978 5,466 6,804 3,356 Total Operating Revenue $ 1,002,028 $ 771,386 $ 230,642 $ 560,454 $ 1,198,269 $ 426.883 Administrative Salaries $ 42,292 $ 51,294 $ (9,001) $ 47,724 $ 88,909 $ 37,615 Auditing Fees - 2,500 (2,500) 5,000 5,000 2,500 Management Fees 119,939 66,429 53,510 65.986 113,878 47,449 Bookkeeping Fees 10,051 10,133 (82) 10,067 17,370 7,238 Employee Benefits Contributions -Admin 19,567 25.636 (6,070) 21,3a0 44,023 18,386 Office Expenses 18,463 19,143 (680) 22,103 32,259 13,116 Legal 15213 19,047 (3,834) 17.514 32,652 13,605 Travel (716) - (716) - - - Other 16,947 - 16,947 6,004 - - Tenant Services-Other 9,385 9,800 (415) 6,079 16,800 7,000 Water 117.194 109,305 7,889 106,961 187,380 78,075 Electricity 62,672 60,536 2,136 60,414 103,776 43,240 Gas 27,570 27,800 (230) 20,406 46,760 16,950 Other Utilities Expense 1,322 1,296 26 1,295 1,455 159 Ordinary Maintenance and Operations-Labor 82,440 103,424 (20.984) 88,936 179,268 75,844 Ordinary Maintenance and Operations-Materia 48,516 30,837 17,679 32,554 52,292 21,455 Ordinary Maintenance and Operations-Contrac 136,853 55,811 81,042 61,576 93,776 37,965 Employee Benefits Contributions -Ordinary 58,541 52,094 6,447 41,201 89,455 37,361 Protective Services-Other Contract Costs 1,869 980 889 980 1,680 700 Property Insurance 14.610 5,019 9.591 6,560 8,604 3,585 Liability Insurance 10.977 9,646 1,331 9,292 16,536 6,890 Workers Compensation 441 1,050 (609) 1,487 1,800 750 All Other Insurance 1,052 679 373 1.826 1,164 485 Other General Expenses 34.234 11,081 23,153 30,698 18,996 7,915 Compensated Absences - - - Payment in Lieu of Taxes (289) 579 (869) 723 1,084 505 Bad debt-Tenant Rents 3,613 3,500 113 4,229 6,000 2,500 Interest Expense 2,306 2,306 (0) 2,480 3,888 1,582 Total Operating Expenses $ 655,061 $ 679.923 $ 175,137 $ 675,476 $ 1,164,793 $ 484,869 Net Income(Loss) $ 146,967 $ 91,463 $ 55,505 $ (115,022) $ 33,476 $ (57,9861 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending January 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 898,774 $ 870,618 $ 28,156 $ 837,480 $ 1,492,488 $ 621,870 Tenant Revenue-Other 79,861 61,186 18,675 72,173 105,071 43,885 Total Tenant Revenue $ 978,635 $ 931,804 $ 46,831 $ 909,652 $ 1,597,559 $ 665,755 HUD PHA Operating Grants 2,264,375 2.134,764 129.610 2.125,071 3,659,596 1,524,832 CFP Operational Income 816,220 280,000 536.220 56,997 280.000 - Fraud Recovery and Other 18,325 13,127 5,198 16,496 26,074 12,947 Total Operating Revenue $ 4,077,555 $ 3,359,695 $ 717,859 $ 3,108,216 $ 5,563, 229 $ 2,203,534 Administrative Salaries $ 200,058 $ 203.185 $ (3,127) $ 168.719 $ 352.187 $ 149,002 Auditing Fees 10,500 12,500 (2,000) 20,000 20,000 7,500 Management Fees 499,113 276,385 222,728 276,138 473,802 197,418 Bookkeeping Fees 41,789 42,158 (369) 42,128 72,270 30,113 Employee Benefits Contributions-Administrativ. 74,323 85,781 (11,458) 72,712 147,349 61,568 Office Expenses 70,073 99,845 (29,772) 97,672 159,714 59,869 Legal Expense 59,408 56,337 3,071 53,039 97,952 41,615 Travel 332 1,456 (1,124) 729 2,496 1,040 Other 25,079 16,320 8,759 27,774 27,420 11,100 Tenant Services-Other 50,984 37,360 13,624 39,908 64,060 26,700 Water 270,098 259,920 10,178 259,394 445,761 185,842 Electricity 130,821 125,698 5,123 129,463 208,527 82,830 Gas 76,260 114,500 (38.240) 71,066 201,050 86,550 Other Utilities Expense 20,015 26,071 (6,056) 18,255 26,755 684 Ordinary Maintenance and Operations-Labor 244,868 371,738 (126,869) 251,683 644,711 272,974 Ordinary Maintenance and Operations-Materia 248,735 167,953 80,782 142.983 282,848 114.895 Ordinary Maintenance and Operations-Contrac 1,313,199 636.276 676,923 897.211 1,079,296 443,020 Employee Benefits Contributions-Ordinary 157,214 189,135 (31,921) 135,920 324.802 135,666 Protective Services-Other Contract Costs 7,614 6,580 1,034 6,651 11,280 4,700 Property Insurance 103,313 89,474 13,839 85,750 153,384 63,910 Liability Insurance 40,990 34,881 6,109 33,605 59,796 24,915 Workers Compensation 1,854 5,040 (3,186) 6,520 8,640 3,600 All Other Insurance 10,003 4,788 5,215 9,461 8,208 3,420 Other General Expenses 115,067 40,380 74,687 111,868 66,000 25,620 Compensated Absences - - - - - - Payments in Lieu of Taxes 37,011 35,244 1,767 35,604 60,619 25,375 Bad debt-Tenant Rents 48,138 18,060 30,078 28,277 30,960 12,900 Interest Expense 39,754 39,754 0 42,760 67,026 27,272 Total Operating Expenses $ 3,896,611 $ 2.996,816 $ 899,795 $ 3,065,291 $ 5,096,913 $ 2,100,097 Net Income(Loss) $ 180,944 $ 362,879 $ (181,935) $ 42,925 $ 466.316 $ 103,437 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending January 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 613,987 $ 522.041 $ 91,945 $ 376,286 $ 794.928 $ 272,887 Bookkeeping Fees Income 41,789 42,158 (369) 42,128 72,270 30,113 Fraud Recovery and Other 47,179 32,930 14,249 42,521 58,470 25,540 Total Operating Revenue $ 702,954 $ 597,129 $ 105,826 $ 460,935 $ 925,668 $ 328,539 Administrative Salaries $ 160,969 $ 235.321 $ (74,352) $ 185,486 $ 407,889 $ 172,568 Auditing Fees 3,500 2.500 1,000 5,000 5,900 3,400 Employee Benefits Contributions -Admin 40,396 66,077 (25,680) 45,732 113,617 47,540 Office Expenses 27,118 27,234 (116) 32,164 45,809 18,575 Legal 750 1,194 (444) 345 2,304 1,110 Travel 7,736 4,395 3,341 3,368 7,325 2,930 Other 25,526 14,843 10,683 17,234 28,245 13,402 Tenant Services-Other 1,076 - 1,076 - - - Water 5,633 931 4,702 1,195 1,596 665 Electricity 6,403 6,125 278 5,222 10,500 4,375 Gas (4,488) 1.323 (5,811) 632 2,268 945 Other Utilities Expense 234 168 66 215 288 120 Ordinary Maintenance and Operations-Material 300 450 (150) 319 450 - Ordinary Maintenance and Operations-Contrac 3,859 6,381 (2,522) 5,741 9,267 2,886 Protective Services-Other Contract Costs 388 315 73 438 315 - Property Insurance 1,044 728 316 1,415 1,248 520 Liability Insurance 226 - 226 - - - Workers Compensation 234 651 (417) 814 1,116 465 All Other Insurance 47,363 16,660 30,703 16,853 28,560 11,900 Other General Expenses 71,379 25,000 46,379 25,485 43,200 18,200 Compensated Absences - - - - - - Interest Expense 2,831 2,831 - 6,478 4,223 1.392 Total Operating Expenses $ 402,476 $ 413,126 $ (10,650) $ 354, 335 $ 714,120 $ 300.994 Net Income(Loss) $ 300.478 $ 184.003 $ 116,475 $ 106,800 $ 211,548 $ 27,545 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending January 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 6,540,536 $ 6,208,230 $ 332,305 $ 5,631.021 $ 10,642,680 $ 4,434,450 Other Revenue 148 - 148 225 - - Fraud Recovery and Other 8,496 3,591 4,905 12,141 6,156 2,565 Total Operating Revenue $ 6,549,180 $ 6,211,821 $ 337,359 $ 5,643.388 $ 10,648,836 $ 4,437,015 Administrative Salaries $ 191,612 $ 178,102 $ 13,510 $ 153,823 $ 309.064 $ 130,982 Auditing Fees 17,500 12,500 5,000 25,000 25,000 12,500 Management Fees 114,874 105,657 9,217 100,148 181,126 75,469 Bookkeeping Fees _ _ _ _ - _ Employee Benefits Contributions -Admin 92,646 68,553 24,094 53,917 117,805 49,253 Office Expenses 88,889 70,451 18,438 85,529 99,036 28,585 Legal Expense - _ _ - _ _ Travel 257 - 257 - _ - Other 37 42,000 (41,963) 16 72,000 30,000 Tenant Services-Other _ _ Water Electricity - _ _ _ Gas 17 - 17 107 - - Other Utilities Expense 355 - 355 285 - - Ordinary Maintenance and Operations-Material - - - _ _ Ordinary Maintenance and Operations-Contrac 31,741 2,436 29,305 19,088 4,176 - Protective services-Other Contract Costs 259 - 259 209 - - Property Insurance - - _ _ - _ Liability Insurance 9,497 10,850 (1,353) 10,482 18,600 7,750 Workers Compensation 3,566 8,302 (4,736) 10,434 14,232 5,930 All Other Insurance - 334 Other General Expenses 14,878 11,981 2,897 14,893 22,316 10,335 Compensated Absences _ _ _ _ Housing Assistance Payments 6,160,124 5,679,947 480,177 5.693,304 9,737,052 4.057,105 Bad Debt-Tenant Rents - _ Interest Expense _ _ - _ Total Operating Expenses $ 6,726,253 $ 6,190.778 $ 535,474 $ 6,167,570 $ 10,600,407 $ 4,409,628 Net Income(Loss) $ (177,072) $ 21,043 $ {198,115) $ (524,182} $ 48,429 $ 27,387 vPN s iioUSf�GI LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 February 27, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: January Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator grant has been submitted, we now must wait to see if we've been approved for part-time funding. If awarded the grant total is $37,500.00. The awards are usually issued late January early February, however, may be later this year due to the current government shutdown. HCV Orientations: LHC had zero (0) orientation during the month of January 2018 and zero vouchers issued. Zero (1) VASH orientation was held for the month of January, and zero (5) Vouchers were issued. Waiting List: There has been no movement of the current waiting list since opening. Staff is currently working to complete and house the 80 vouchers still out shopping before determining when to pull the next batch of applicants. The uncertainty of the government shutdown has hindered the ability to process applications. Department Initiatives: In the HCV Program there are currently 1,817 vouchers housed in all its programs. Fifty-six participants are with the Shelter Plus Care Program (S+C), 81 are housed under the Permanent Supportive Housing Program (PSH), and 144 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,536 are housed under the Housing Choice Voucher Program. r'€ TDDi rTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I : Lansin_a Flousin;Commission Board vteetina February 27.2019 lousine Choice Voucher Report January 2019 Noe 1 of 6 y��S1T1G HO�Sl�G� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Voucher Utilization December Voucher Program Total Units 1,863 December Traditional HCV Utilization 1667 December % Utilized Units 89% January Voucher Program Total Units 1,863 January Traditional HCV Utilization 1,680 January % Utilized Units 90% Voucher Disbursement HUD December HAP Disbursement $874,925 LHC December HAP/UAP Disbursement $835,193 % Voucher Funding Utilization 95% HUD January HAP Disbursement $848,821 LHC January HAP/UAP Disbursement $839,561 % Voucher Funding Utilization 99% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 18 rent reasonables for the fiscal year 2019. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#: 1-800-545-1833 Ext.919 21 -Equal Housing Opportunity"Imo". Lansing Housing Commission Board;Meeting February 27,2019 Housing Choice Voucher Report January 2019 Paue 2 or 6 v�-4SlTIG HpUs�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period two (2) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates thfe�contract. This TDDrTY#: 1-800-545-1833 Ext.919L=j "Equal Housing Opportunity"I "J Lansing Housing Commission Board Mecting February 27,2019 1-lousing Choice Voucher Report.lanuary 2019 D......2'If r OG HOUSf�GI C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were two (2) 24-hour deficiencies and (32) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing O portunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of January 31, 2019, the reporting rate is 99%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 TDD(rTY#: 1-800-545-1833 Ext.919 v "Equal Housing Opportunity" Lansing I lousing Commission Board IvIceting Februan•27.2019 Housing Choice Voucher Report Januan 2019 Pa.2c 4 or6 vP�OG Hp(j,l�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 99%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"i6; Lansing 1 lousin.Commission Board Mceting February 27.2019 1 lousing Choice Voucher Report January 2019 P:ur S nl'( 9,�14G HpUSl�G, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 38 mandatory slots, 19 slots/households or (50%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 56% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of eight (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 01/31/2019 TDD/TTY#:1-800-545-1833 Ext.919 121 "Equal Housing Opportunity" Lansing Housing Commission Board Mecting February 27,2019 Housing Choice Voucher Report January 2019 ` D"—4„r K vP�S,ZtlG H00% I�Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 January 30, 2019 Rescheduled: February 5, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: January 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 98% (not including the modernization units) at the end of January. LHC Unit Months Leased (UML) was 808 (with units in MOD) or 98% occupancy rate. LHC maintained a 98% occupancy level, which meets the 96% recovery plan occupancy goal. Much of the activity this month surrounded the completion of work related to the City of Lansing unit inspections. Mt. Vernon Park occupancy was 95% at the end of January. There were three (3) household moved in, three (3) residents moved out, and zero (0) unit transfers. The UML was 193 which equals 95%. At the end of January, Mt. Vernon had a total of (49) open work orders. Hildebrandt Park occupancy was 98% at the end of January. There were two (2) households moved in, five (5) resident moved out, and zero (0) unit transfers. The UML was 216 which equals 98%. At the end of January, Hildebrandt had a total of 130 open work orders. TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity" I. Lansing Housing Commission Board\leeting February 27,2019 N1011thiv Asset Alanagemcnt Report January 2019 I'mae 1 ol'7 S11.IG NOuS,�G1 �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 LaRoy Froh occupancy was 95% at the end of January. There was one (1) household moved in, two (2) residents moved out, two (2) unit transfers. The UML was 203 which equals 95%. At the end of January, LaRoy Froh had a total of 133 open work orders. South Washington Park occupancy was 100% at the end of January. There were eight (8) households moved in, 14) resident moved out, and zero (0) unit transfer. The UML was 196 which equals 100%. At the end of January, South Washington had a total of 106 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units including Occupancy Ins Outs Units Units MOD units rate) Mt Vernon 202 193 95% 3 3 0 0 j Hildebrandt 220 216 98% 2 5 0 0 LaRoy Froh 213 I 203 95% 1 2 2 3 S. Washington 197 196 100% 8 14 0 0 Totals 832 808 1 98% 14 24 2 3 RENT COLLECTION: . . Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon 32,697 $ 33,127 $3,756 93% Hildebrandt $ 40,577 $ 44,869 $ 4,292 111% LaRoy Froh $ 31,653 $ 30,667 $ 5,986 103% S. Washington $ 32,968 $ 32,185 $ 783 98% Totals $ 137,895 $ 140,848 $14,817 103% TDDn-TY#: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity"f.�". Lansing blousing Commission Board Meeting February 27,2019 Monthly Asset Management Report January 2019 page 2 of 7 SlrIG HOtjsl�G� LHIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 102-3812 Wilson 1 2-14-18 369 2-1-19 $7,431 Aaron's needs to complete plumbing work. 3520 Waverly 2 11-2-18 110 Ready $4,555 Unit is ready, assigned. 3800 Wilson 1 11-28-18 80 1 Ready N/A Ready to lease, offer �macle.2 3214 Waverly 3 11-19-18 80 2-7-19 $4,800 S&S to completed unit by 2-6-19, Cleaning to be done after, 3424 Waverly 3 11-30-18 79 2-14-19 $5,267 Brad Perkins completing work in unit, 3524 Waverly 3 11-30-18 79 Ready $2,080 I Unit Ready. Pulling from waitlist, 3830 Waverly 1 12-7-18 73 Read N/A Unit offer sent. 3884 Wilson 3 12-17-18 62 2-8-19 $6,600 1-22-19 First Contracting 3246 Waverly 2 1-24-19 26 3-1-19 Pending Contacting JDK for rehab 3510 Waverly 4 1-10-19 29 TBA Pending Serious water damage throughout first floor 3230 Waverly 2 1-24-19 26 3-15-19 Pending Contacting S&S for rehab TDDfFrY#: 1-800-545-1833 Ext.919 2 'Equal Housing Opportunity" L� Lansin,Housing.,Commission Board\-leetin2 February 27.2019 Monthly Asset,Ylanagenient Report January 2019 I'ase 3 or7 S1T1G NpUSJ�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3216-D Turner 2 2-4-2019 10 2-28-19 Henry2-11-19 Painting 103-3202-C Turner 3 1-4-2019 41 2-28-19 Assigned LRF. St. 103-2143 Forest 11-29-19 16 Gray 12-14-19 Painting 103-644 Hayford 3 1-8-19 37 Assigned 2-22-19 UT will be. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity& Lansing f lousinu Commission Board Meetimg February 27,2019 4lonthly Asset Management Report.lawary 2019 Page 4 of 7 �SlV4G Flo(,S, J11C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2438 3 2-19-18 254 TBD Pending 6-18 Fire @2436 Reo minor Reo damage to the unit damaged 2-19-18 Resident moved out. 111-2434 3 1-18-18 316 7-14-18 Pending 6-18 Fire @2436 Reo minor Reo damaged to the unit damaged. 1-18-18 Resident moved out. 111-2436 3 6-7-18 257 TBD Pending Fire Unit-offline Reo 111-1001 3 8-31-18 150 TBD10-17- $3,840 2-18-19 unit has been Belaire 18 released from the city and is pending applicant walk through. 1-9-19 unit is being cleaned, once completed City of Lansing will need to inspect, 111-1007 3 9-10-18 22 TBD $2,800 1-9-19, Unit ready for Belaire occupancy, 12-10-18 under construction, pending parts. 12-7-18 floors and paint completed, pending contract for general work 2701 Newark 2 12-10-18 2 TBD Pending 1-8-18 scope of work completed, pending assignment of contractor. 12-15-18 unit has been painted. 111-4520 2 10-26-18 75 Pending 2-18-19 unit has minor Hughes scope work to complete, estimated completion of ice€ TDD1TrY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L_"I Lansing Housing Commission Board Mecting February 27,2019 Monthly Asset Management Report January 2019 Page 5 of 7 U�,g�4G HOuSf�G� I'�Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 entire unit is 2-20. Possible transfer from SWP. 111-2218 3 12-12-18 20 $3,500 2-18-19 unit is complete Reo 111-201 W. 3 2-1-19 12 Pending 2-18-19 unit has been Northrup painted, vinyl flooring is being installed, and once flooring is installed then sand/poly sand/poly will be completed 111-6211 3 1-14-19 6 Pending 2-18-19 unit has a broken Grovenburg pipe which has been fixed, but extensive damage was done due to water damage 111-908 W 3 2-1-19 12 Pending 2-18-19 extensive damage Miller done to unit. Unit has been painted and is pending san/poly of floors. Estimated completion 3-1. 111-2428 3 2-1-19 12 Pending 2-18-19 unit has been Reo painted floorshave been polyed. Scope work to begin the week of 2-18-19. 111-325 3 1-29-19 14 Pending 2-18-19 unit has been Fenton painted and flooring is also completed 111-2444 3 1-4-19 14 Pending 2-18-19 unit is completed Reo and pending an over housed transfer TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L Lansine I Ibusing Commission Board Meeting February 27,2019 1119onlhly Asset Management Report.lanuary 2019 Page 6 of 7 s11.1G NpClS,f�� \Q LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S. Washington 1 1-24-19 7 2-18-191- In 537 28-19 house turn TDDn7Y#: 1-800-545-1833 Ext.919 L= "Equal Housing Opportunity"lam i Lansing I lousing Commission Board Meeting February 27,2019 \lonthly Asset management Report January 2019 P•i,c 7 of 7 �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 February 27, 2019 Executive Director's Report Activities City Council update • Submission of Financial Report LRF Fire Units • Finalizing re-construction costs City of Lansing Programs • Financial empowerment • Housekeeping skills City Inspections • Permit violations have been signed and submitted to COL • Mt. Vernon has four permits that have been scheduled Staff Changes • New assistant manager— Hildebrandt Union Negotiations • Tentative agreement union vote 2/27 Capital improvements • Hildebrandt roofs • Video surveillance all AMPS • Kitchen renovations all AMPS Major Activities • Site visits to LHC properties • Staff Meeting LIPH • Procurement/Management Training —2 days • Project Management—Vic Verchereau • Paint Agreement— O'Leary • REAC — 2-week notice TDDFTTY 9: 1-800-545-1833 Ext.919 1:21 "Equal Housing Opportunity'l(!�! Lansing Housing Commission Board Meeting February 27,2019 Interim Director Report Page 1 of 1 yZ,�S1r1G HO(TS,l�G1 imc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 LHC Board Sign-In Sheet Date of Meeting: February 27, 2019 Name Or anization Phone # E-mail i 'H6 V 1517 W 7 0�c (51_�) 3-) '2 41 ID(f f—> 6�` �, act;C.c 17 Cl fc iCY} L r 1 f c e(j CI 6,7 S h( d_9 IA-D aS •~v ov) LC TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"FLS. Lansinm I lousinm Commission Board Mecting February 27.2019 Simi-In Shcet Pa_c I of I J ,r LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission March 28, 2019 Call to Order 1. Roll Call 2. Closed executive session — Lawsuit by former employee 3. Approval of Minutes of February 27, 2019 Action Items: Resolution No. 1308 —Approval of negotiated Collective Bargaining Agreement between Lansing Housing Commission and AFSCME Local 1390. Informational Items. a. Finance Report February 2019 Dawn Allman b. Housing Choice Voucher February 2019 c. Asset Management Report February 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items 4. Executive Director's Comments. TDD/TTY#: 1-800-545-1833 Ext. 919 n "Equal Housing Opportunity"L� Lansing Housing Commission Board klccting March 28,2019 Agenda Pale 1 ol'2 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Other Business. Recognition of Tony Baltimore for his years of service on the Board of Commissioners to the Lansing Housing Commission. 8. Adjournment. TDD/TTY#: 1-800-545-1833 Ext. 919 n "Equal Housing Opportunity"I_L Lansing Housing Commission Board Meeting March 28.2019 rlecnda Page 2 ol'2 S LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Minutes of the February 27, 2019 Commissioner Baltimore called the meeting to order at 5:33 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Tony Baltimore, Ryan Robinson, Rhett Huyck, Don Sober and Loria Hall. STAFF: Marcus Hardy Marcel Jackson Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Dawn Allman Kenna Totten Guests: Lisa Vargo — via phone Annie Jenkins — via phone See list Commissioner Robinson moved and Commissioner Sober 2nd a motion to approve the minutes of the February 5, 2019 commission meeting. The Motion was approved by all members present. LHC FY 2018 Audit— Lisa Vargo and Annie Jenkins We were able to get the process completed by mid-December 2018. This was a marked improvement from prior years. Financial Statements through 6/30/18 — Management Discussion and Analysis is a great overview. • PHA had to implement GASB 75. This required some adjustments. It did not cause a significant material adjustment to our financial statements beginning balances. • The opinion letter is unmodified. • The LHC financials include Oliver Gardens which is a discretely presented component unit. In 2018 there are no longer any tax credits for this unit. TDDrrTY#: 1-800-545-1833 Ext.919 1� "Equal Housing Opportunity"C�� Lansing Housing Commission Board Meeting March 28,2019 Lansing Housing Commission iNlinutcs FebalUry 27,2019 l'aae I of 7 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • Footnote 2 does include future pronouncements. There will be GASB 87 which means operating leases need to be included on the balance sheet starting 2021. Single Audit Report—Audit in accordance with OIG. This is compliance driven audit testing. • The major program was Section 8. Materiality is not applicable for the. • It is an unmodified opinion although there was one finding. There was some incomplete filling out of forms. • P&M would report any internal control issues. They don't test internal controls, they assess them. None were identified this year. End of audit letter— Did P&M have any challenges or post or pass any journal entries? There were no disagreements with management, and it was a "boring" letter with not much to be noted. Action Items Resolution 1307- Approval of Contract Between LHC and Chesapeake Community Advisors, Inc. (CCA) CCA Presentation • There is an agreement is principal. • The CCA group is here from Baltimore to present to the Board. They gave us a PowerPoint document for their presentation. • This will give us tax credits which will allow us to update our fixed assets and charge higher rents. • Radresource.net is a great resource to learn about RAD. • From the tenants' perspective, the amount of rent does not change. There are many protections for residents. Residents have the right to the real estate if they are complying. TDDn7Y#: 1-800-545-1833 Ext.919 f2l "Equal Housing Opportunity"lL l Lansing Housing Commission Board Meeting March 28,2019 Lansing I lousing Commission%minutes I:chruary 27.2019 1'igc 2 of 7 �S�T1Ci t-1(a�IS'� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 • There are multiple tools that we can use to make sure we do what we need to for our portfolio. • They will do the portfolio analysis in the next 60-90 days. • We can do non-competitive 4% bonds or 9% competitive bonds. About 3-4 prospective developers will apply for each one that gets selected. They will look at each property for each of the two types of bonds. • LHC will determine which property we want to start with for our RAID process. • LHC will form an LLC as a general partner. • It is 1-1.5 years to close and then 15 months or so to get construction done and then 6-9 months to get the items final closed. • We are in a robust period for getting tax credits. The tax credit partnerships last for 15 years but the tax credits are only for 10 years. • If we co-general partner with CCA, we will get 10 points based on their experience rather than going it alone. • The next round of 9% credits for us is 10/01/19. The timeline is on page 29 of the presentation. It takes HUD about 60 days to get CHAPs out the door. • Residents must get an information notice probably within the next 60-90 days, There must also be 2 resident meetings prior to applying for RAD. • Capital funds can be used for pre-development expenses. It is an allowed expense. There are also options for pre-development financing. Resolution 1307 discussion • The contract is to agree to work together for a 5-year period on all four AMPS. Fee of 55% to CCA and 45% to LHC if a non-co-general partner situation. If co- general partner 65% to CCA and 35% to LHC. These are very typical fee splits. Would like to stay with the 55%/45% split if possible. TDDn7Y#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting March 28,20'19 Lansing Housing C0mmissiort minutes February 27,2019 Passe 3 o1'7 LC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 • Commissioner Hall asked if we were set on going for the 9% bond structure. Commissioner Robinson said we do not know yet until we perform our review. • Commissioner Robinson noted he would abstain from the vote. Commissioner Sober moved and Commissioner Hall seconded a motion to approve Resolution 1307. Commissioner Robinson abstained. The Motion was approved by all remaining members present. Written Informational Reports were provided as follows: Finance Report— January 2049 - Dawn Allman - Mrs. Allman provided a brief overview of the January 2019 Finance Reports. Dawn also discussed the new sheet of financial ratios. Housing Choice Voucher (HCV) Report— January 2019 - Kim Shirey, provided a brief overview of the January 2019 HCV Reports. • HCV received a Family Self Sufficiency grant. We were only eligible for a part time position for $37,500. • We did not receive this grant last year. Asset Management Report— January 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson MVP had an occupancy rate of 95% at the end of January. There was three (3) move-in, three (3) move -outs and zero (0) transfers. There were 49 open work orders. The current occupancy rate is 95%. There are 11 vacancies, four (4) market ready. There are 30 open work orders. Average work order is 47 days old. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily HP had an occupancy rate of 98% at the end of January. There were two (2) move-ins, five (5) move-outs and zero (0) transfers. There were 130 open work orders. The current occupancy rate is 98%. There are four (4) vacancies, two (2) market Ready. There are 58 open work orders. Average work order is 60 days old. TDDITTY#: 1-800-545-1833 Ext. 919 2 "Equal Housing Opportunity"i.L Lansing Housing Commission Board Meeting March 28.2019 Lansine I lousine Commission Minutes February 27.2019 Paec.4 of 7 �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice LRF had an occupancy rate of 95% at the end of January. There were one (1) move-in, two (2) move-outs and two (2) transfers. There were 133 open work orders. The current occupancy rate is 96%. There are ten (10) vacancies. One (1) move ins and zero (0) move-outs, zero (0) transfer. We are working down the number of work orders with 115 open. There are a lot of inspections. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy SWP had an occupancy rate of 100% at the end of January. There were eight (8) move-ins, fourteen (14) move-outs and zero (0) transfers. There were 106 open work orders. The current occupancy rate is 99%. There were two (2) vacancies.111 work orders that are open. Average work order time is 86 days. There are security deposits for seven (7) units. There should be an increase in police presence at night because they are using one of our rooms as a break room. Discussion Items: none Executive Director's Comments: Activities • City Council update — Submission of Financial Report • LRF Fire Units — Finalizing re-construction costs, getting quotes done now • City of Lansing Programs Financial empowerment—training for those behind on rent Housekeeping skills — Joan Jackson will be presenting tomorrow to the AMP leadership City Inspections • Permit violations have been signed and submitted to COL • Mt. Vernon has four permits that have been scheduled • We are down to re-inspection and all permits pulled are closed TDDn-TY#: 1-800-545-1833 Ext,919 2 "Equal Housing Opportunity"LU`1 Lansing Housing Commission Board Meeting March 28,2019 Lansing Housing Commission Minutes February 27,2019 Page 5 of ,�Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Staff Changes • New Assistant Manager— Kenna Totten from LaRoy Froh who has been here two months Union Negotiations • Tentative agreement has been reached, the union will vote on 2/27 Capital improvements • Hildebrandt roofs • Video surveillance all AMPS • Kitchen renovations all AMPS Major Activities • Site visits to LHC properties • Staff Meeting LIPH • Procurement/Management Training — 2 days • Paint Agreement— O'Leary • REAC — 2-week notice for inspections rather than 3-4 months President's Comments: Welcome to Rhett Huyck Commendation to the staff for a wonderful job in the last few months in turning the ship around, Brian McGrain says nothing but positive comments. Commissioner Sober stated that he is in agreement with what has been said. Commissioner Robinson said LHC continues to make improvements. Commissioner Hall says every meeting gets better. Commissioner Huyck needs to take some training, there is a HUD training that was given a few years ago which was very beneficial. TDDrM#: 1-800-545-1833 Ext.919 v "Equal Housing Opportunity"L6 l Lansing Housing commission Board Meeting March 28,2019 Lansing I lousing Commission Minutes February 27.2019 Pate 6 of 7 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Public Comment: limit 3 minutes per person — Councilwomen said the turn-around time on the maintenance issue is the most disturbing thing to her. She is happy with what Mr. Fleming brought to the Council on Monday. Other Business Doug's contract— He is more than four months out. He has agreed to stay on in a self- renewing manner and timing about 6 more months. We should consider for our future agenda with CCA to determine when to start looking for an ED. Adjournment: The meeting was adjourned at 7:33 p.m. Date I Tony Bal re, Chair rt , Date / y li awn Allman, Acting Secretary ' TDDn7Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity' Lansing Housing Commission Board Meeting March 28,2019 Lansing Housing Commission Minutes February 27,2019 Page 7 u1'7 1fpU, I� yam. LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 March 28, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval of Collective Bargaining Agreement between Lansing Housing Commission and Lansing Housing Commission Employees' Chapter of Local 1390.11 and Michigan Council #25, AFSCME, AFL-CIO. RECOMMENDATION: Staff recommends the Board approve the Collective Bargaining Agreement between Lansing Housing Commission and Lansing Housing Commission Employees' Chapter of Local 1390.11 and Michigan Council #25, AFSCME, AFL-CIO. CONTACT PERSON: Douglas Fleming Interim Executive Director SUMMARY This transmittal will allow the LHC to implement all changes to the Collective Bargaining Agreement. • Grievance Procedure — added provision requiring the parties to attempt to select a mutually acceptable arbitrator to avoid paying the American Arbitration Association an administrative fee. • Seniority— added language to allow Commission to extend new employee probationary period one time for up to 180 days. • Eliminated Maintenance Worker Classification from Schedule. TDD/TTY#: 1-800-545-1833 Ext. 919 121 "Equal Housing Opportunity"[_�J Lansing Housing Commission Board Meeting March 28,2019 Transmittal Approval of Collective Bargaining Agreement between LHC and AFSCME,Local 1390.11 Resolution 1308 Page 1 of 2 ��NG r-fcJljS LRIC COMIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 BACKGROUND The Lansing Housing Commission entered into a Collective Bargaining Agreement with Lansing Housing Employees' Chapter of Local 1390.11 and Michigan Council #25, AFSMCE, AFL-CIO which is renegotiated every three years. The duration of the current negotiated Agreement will be January 1, 2019 through December 31, 2021. FINANCIAL CONSIDERATIONS This agreement will implement the following • Wages o Effective upon ratification 2.5% across the board increase o Effective January 1, 2020 2.5 % across the board increase o Effective January 1, 2021 2.5% across the board increase • Hours and Overtime — Increased weekly on-call pay from $80 to $100. • Insurance — Increased current employees' contribution to health insurance from 7.5% to 10% of the cost of coverage. • Insurance — Employees hired on or after January 1, 2019 will not be entitled to any retiree health insurance or any payments in lieu of retiree health insurance. Previously implemented OPEB Plan. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, Board approval is being requested due to the financial consideration of future capital needs within LHC. Respectfully Submitted, p Y Do }�9g� erring, Secretary to the and t �ads`In Housing Commission TDD/TTY#: 1-800-545-1833 Ext. 919 12r "Equal Housing Opportunity"Iv�J Lansing Housing Commission Board Meeting March 28,2019 Transmittal Approval of Collective Bargaining Agreement between LHC and AFSCME,Local 1390.11 Resolution 1308 Page 2 of 2 ��,�o tloziSi �lc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Resolution No. 1308 Adopted by the Lansing Housing Commission March 28, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Douglas E. Fleming, in his capacity as Executive Director or his designee, is authorized to approve the negotiated Collective Bargaining Agreement between the Lansing Housing Commission and Lansing Housing Commission Employees' Chapter of Local 1390.11 and Michigan Council #25, AFSCME, AFL-CIO. VlJ v - Tony Ba t ore, Chair Yeas Nays C Abstentions J� Attest Secret` For Clerks Use Only Resolution No: 1308 Date Adopted: 3/28/2019 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I� 1 Lansing Housing Commission Board Meeting March 28.2019 Resolution 1308 Lansing Housing Commission Summary Results for FEBRUARY FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV REVENUE: Total Revenue Variance-Fav(Unfav) 4,162 8,875 (111) 4,544 17,470 3,326 62,774 Tenant Revenue Variance 2,644 7,475 (1,315) 2,713 11,518 - - HUD Revenue Variance 198 79 (402) (209) (334) 2,276 61,234 Capital Fund Income 875 875 875 875 3,500 - - Other lncome 445 446 731 1,165 2,786 1,050 1,540 Other - (0) - - - - (0) Budgeted Revenue 107,373 129,082 116,812 84,751 438,017 64,295 887,403 %Variance fav(unfav) 4% 7% 0% 5% 4% 5% 7% EXPENSES: Total Expense Variance Unfav(Fav) 32,871 (9,794) 23,049 (7,035) 39,092 1,761 115,775 Contributing factors: MERS Contribution Special Adjusted Expense Variance 32,871 (9,794) 23,049 (7,035) 39,092 1,761 115,775 -Overspend(Underspend) Salary Expenses (5,986) (6,601) (6,111) (6,429) (25,126) (17,497) (378) Employee Benefit Expenses (1,077) (2,495) (3,824) (2,522) (9,917) (4,280) (2,430) Utilities 8,657 (3,173) 989 (6,298) 176 (792) 103 Write-offs (162) (410) (412) (994) (1,977) Legal 382 (615) 1,194 301 1,262 6S6 Professional Services 1,604 1,855 1,358 1,466 6,283 7,482 (426) Administrative Services - - - Insurance 551 (47) 1,263 1,688 3,456 (30,191) (209) Sundry/Postage/Office Supplies 1,147 1,124 1,080 (469) 2,883 1,001 1,286 Management Fee 2 496 324 255 1,077 1,279 HAP Expense - 123,832 Inspections 250 - 440 - 690 45,224 (3,799) Maintenance Costs 28,880 (2,273) 19,605 3,303 49,515 (46) (13) Maintenance Contract-Unit Turns (3,621) 1,678 9,794 1,765 9,615 Other 2,244 666 (2,652) 897 1,155 204 (3,469) Budgeted Expense 101,217 125,077 117,638 102,297 446,228 55,597 892,698 %Variance fav(unfav) -32% 8% -20% 7% -9% -3% -13% Curr Mo.Actual Net Income(Loss) $ (22,553) $ 22,673 $ (23,986) $ (5,967) $ (29,833) $ 10,263 $ (58,296) YTD Actual Net Income(Loss)Net of CWIP $ (40,890) $ 147,339 $ (96,123) $ 141,001 $ 151,327 $ 311,401 $ (236,113) Prior YR YTD Net Income(Loss) S 79,799 $ 144,791 $ 74,710 $ 41,456 $ 340,756 S 266,983 $ (492,739) Cash Balance-February $ 469,630 $ 518,483 $ 670,867 $ 517,109 $ 2,176,090 $ 1,069,927 $ 685,019 Cash Balance-January $ 522,325 $ 555,173 $ 741,816 $ 533,080 $ 2,352,394 $ 1,009,126 $ 730,100 Cash Balance-December $ 509,631 $ 562,762 $ 732,360 $ 563,876 $2,368,629 $ 1,081,431 $ 881,008 C:\Users\KarenC\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\JU3MFCWG\Summary 1902\Summary 3/21/2019 12:27 PM f+lk.int; Points-updated for February results LIPH Program Revenue Variance Revenue was$17K or 4%above budget Tenant revenue was$12Kabove budget Capital Fund revenue was$4K above budget-unbudgeted amount Other revenue was$3K above budget-various Expense Variance Expense Variance AMP Bgt Act Fav(Unfav) Expenses were$39K or 9%above budget MVP 101,217 134,088 (32,871) Key expense factors- HP 125,077 115,283 9,794 Salary Expense was$25K below budget-open positions LRF 117,638 140,687 (23,049) Benefit Expense was$10K below budget-open positions SWP 102,297 95,262 7,035 Professional Services were$6K above budget-2 months HP Total 446,228 485,320 (39,092) Maintenance Costs were$50K above budget -yet Maintenance Costs-Unit Turns were$10K above budget Less:CAP MGT 0 446,228 485,320 (39,092) Net Income Variance lWithout BLI 1410 -9% Net Income-Budget vs Actual AMP Bgt Act Fav unfav BLI1406 MVP 6,156 (22,553) (28,709) HP 4,OOS 22,673 18,669 LRF (826) (23,986) (23,160) 5WP (17,545) (5,967) 11,579 Total $ (8,211) $ (29,833) $ (21,622) $ COCC Revenue Variance Revenue was$3K or 5%above budget HUD Revenue was$2K above budget Other Income was$1K above budget Expense Variance Expense Variance Expenses were$2K or 3%above budget Comp Bgt Act Fav(Unfav) Salary expense was$17K below budget-open positions COCC 55,597 57,358 (1,761) Benefit expense was$4K below budget-open positions -3% Professional Services was$7K above budget-ED contractor Insurance Expense was$30K below budget-incorrect posting of inspections Inspections Expense was$45K above budget-COL inspections charged to this year Net Income Variance Net Income-Budget vs Actual Comp pmt Act Fav unfav COCC 8,698 10,263 1,565 HCV Program Revenue Variance Revenue was$63K or 7%above budget Program Income was 537K above budget-increased vouchers Admin Fee Income was$24K above budget-increased vouchers Expense Variance Expenses were$116K or 13%above budget Expense Variance HAP expenses were$124k above budget-increased vouchers Comp Bgt Act Fav(Unfav) HCV 892,698 1,009,473 (115,775) -13% Net Income Variance Comp Bit Act Fav unfav 80xx (5,295) 5,295 Admin 8001 27,265 27,265 Prgm 8002 (85,561) (85,561) Total (5,295) (58,296) (53,001) C:\Users\KarenC\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.0utlook\JU3MFCWG\5ummary 1902\Talking Points 3/25/2019 12:27 PM February Ratios HCV Ratios Number of Vouchers Used 1,848 HCV 8002 Expenses $ 935,253.42 Average Cost Per Voucher $ 506.09 UPH Ratios Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 194 215 195 191 795 Number of Possible Units 202 220 210 198 830 Year-to-Date Occupancy Rate 96.0% 97.7% 92.9% 96.5% 95.8% Average Revenue Per Occupied Unit Total LIPH Revenue $ 111,534.68 $ 137,956.81 $ 116,701.00 $ 89,294.98 $ 455,487.47 Average Revenue Per Occupied Unit $ 574.92 $ 641.66 $ 598.47 $ 467.51 $ 572.94 Average Tenant Revenue Per Occupied Unit Total Tenant Revenue $ 32,205.00 $ 41,977.00 $ 29,434.09 $ 32,275.48 $ 135,891.57 Average Tenant Revenue Per Occupied Unit 166.01 195.24 $ 150.94 168.98 170.93 YTD Average Monthly Expenses $ 139,174.15 $ 138,546.15 $ 151,203.77 $ 118,790.30 $ 547,714.37 Average Cost Per Occupied Unit S 717.39 644.40 775.40 621.94 688.95 Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 469,630.35 $ 518,483.36 $ 670,867.38 $ 517,108.99 $ 1,069,926.76 $ 469,755.66 YTD Expenses $ 1,113,393.16 $ 1,108,369.18 $ 1,209,630.19 $ 950,322.42 $ 459,173.86 $ 632,870.49 Number of Months 8 8 8 8 8 8 Average Monthly Expenses $ 139,174.15 $ 138,546.15 $ 151,203.77 $ 118,790.30 $ 57,396.73 $ 79,108.81 Number of Months of Operating Reserves(would like to have 4 months of operating reserves) 3.37 3.74 4.44 4.35 18.64 5.94 C:\Users\KarenC\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\IU3MFCWG\Summary 1902\Ratios 3/25/2019 12:28 PM Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for February 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 34,257.30 1010-0000-111111 Chase Checking (52,694.64) 469,630.35 1010-0000-112200 Accounts Receivable 4,180.81 12,687.14 1010-0000-112201 Allowance for Doubtful Accounts (418.08) (1,268.71) 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 44.84 1010-5005-115700 Intercompany 4,561.51 (3,357.40) 101 D-0000-116201 Investments Savings - 128,981.45 1010-0000-121100 Prepaid Insurance (5,870.06) 35,220.31 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress (8,217.83) (8,217.83) 1010-3000-144000 Construction in Progress - 41,022.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,469,122.26) 1010-1010-148100 Accumulated Depreciation-Build - (125,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00) 1010-0000-150300 Deferred Outflow-MERS - 17,763.00 TOTAL ASSETS (58,458.29) 3,988,857.88 LIABILITIES 1010-0000-200000 OPEB Liability - 388,980.00 1010-0000-200300 Pension Liability - 80,664.00 1010-0000-210000 Construction Costs Payabe - 29.708.00 1010-0000-211100 Accounts Payable (34,643.44) - 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits 356.00 35,546.30 1010-0000-211999 Tenant Refunds 191.00 7,062.07 1010-0000-212000 Accrued Payroll - 7,699.80 1010-0000-213400 Utility Accrual - 14,675.35 1010-0000-213500 Accrued Comp Absences-Curr - 1,572.77 1010-0000-213700 Payment in Lieu of Taxes 1,051.47 27,632.67 1010-0000-214000 Accrued Comp Absences-non curr - 8,912.39 1010-0000-260600 Note Payable Non Curr-PNC (2,859.91) 381,861.47 1010-0000-260601 Note Payable-Curr-PNC - 33,900.97 TOTAL LIABILITIES (35,904.88) 1,018,215.79 EQUITY 00 1010-0000-280100 Invest C - 2,815,9 1010-0000-280500 Unrestricted Net Assets - 815,922..65 1010-0000-282000 Income and Expense Clearing (22,553.41) (1,850,962.26) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,591,532.63 TOTAL EQUITY (22,553.41)_ 2,970,642.09 TOTAL LIABILITES&EQUITY (58,458.29) 3,986,857.88 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for February 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 32,313.19 1 020-0000-1 1 1 1 1 1 Chase Checking (36,689.51) 518,483.36 1020-0000-112200 Accounts Receivable (2,990.87) 10,162.84 1020-0000-112201 Allowance for Doubtful Accounts 299.09 (1,016.28) 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany 6,904.19 (2,784.45) 1020-0000-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 30,558.36 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress - 14,683.83 1020-3000-144000 Construction in Progress - 315,576.92 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 49,867.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow-MERS - 14,875.00 TOTAL ASSETS (37,570.16) 5,185,043.25 LIABILITIES 1020-0000-200000 OPEB Liability - 267,551.00 .00 1020-0000-200300 Pension Liability - .24878.00 1020-0000-210000 Construction Costs Payabe - 24878 1020-0000-211100 Accounts Payable (57,834.77) - 1020-0000-211343 Accounts Payable Misc - 1020-0000-211400 Tenant Security Deposits 694.00 35,090.19 1020-0000-211999 Tenant Refunds (665.52) 4,273.45 1020-0000-212000 Accrued Payroll - 4,988.82 1020-0000-213400 Utility Accrual - 11,891.99 1020-0000-213500 Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 2,329.18 41,204.93 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr-PNC (4,766.51) 636,435.76 1020-0000-260601 Note Payable-Curr- PNC - 56,501.61 TOTAL LIABILITIES (60,243.62) 1,095,535,91 EQUITY 00 1020-0000-280100 Invest - 3,(85, . 1020-0000-280500 Unrestricted Net Assets - 85,25151.34) 1020-0000-282000 Income and Expense Clearing 22,673.46 (1,157,274.05) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,612,289.73 TOTAL EQUITY 22,673.46 4,089,507.34 TOTAL LIABILITES&EQUITY (37,570.16) 5,185,043.25 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for February 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 35,095.06 1080-0000-111111 Chase Checking (70,948.33) 670,867.38 1080-0000-112200 Accounts Receivable (5,738.99) 10,892.48 1080-0000-112201 Allowance for Doubtful Accounts 573.90 (1,089.25) 1080-0000-112500 Accounts Receivable HUD - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 44.84 1080-5005-115700 Intercompany 9,926.42 3,576.08 1080-0000-116201 Investments Savings - 128,981.45 1080-0000-121100 Prepaid Insurance (7,134.07) 42,804.42 1080-0000-140000 Land - 499,084.00 1080-3000-144000 Construction in Progress - 456,526.83 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798,636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130,795.00) 1080-0000-150300 Deferred Outflow-MERS - 19,232.00 TOTAL ASSETS (73,321.07) 4,749,746.86 LIABILITIES 1080-0000-200000 OPEB Liability - 327,868.00 1080-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-0000-211100 Accounts Payable (48.321.94) - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits 685.00 35,625.06 1080-0000-211999 Tenant Refunds - 6.337.98 1080-0000-212000 Accrued Payroll - 7,627.57 1080-0000-213400 Utility Accrual - 12,846.41 1080-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 1,117.56 33,140.94 1080-0000-214000 Accrued Comp Absences-non curr - 9,654.14 1080-0000-224000 Tenant Prepaid Rent - 254.93 1080-0000-260600 Note Payable Non Curr-PNC (2,815.58) 375,941.11 1080-0000-260601 Note Payable-Curr-PNC - 33,375.37 TOTAL LIABILITIES (49,334.96) 963,877.19 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 95,736.25 1080-0000-282000 Income and Expense Clearing (23,986.11) (1,356,979.24) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,042,643.66 TOTAL EQUITY (23,986.11) 3,785,869.67 TOTAL LIABILITES &EQUITY (73,321.07) .74 49,746.86 Lansing Housing Commission 1090 South Washington Park Balance Sheet for February 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 31,578.50 1090-0000-111111 Chase Checking (15,971.18) 517,108.99 1090-0000-112200 Accounts Receivable (1,665.00) 12,309.63 1090-0000-112201 Allowance for Doubtful Accounts 166.50 (1,230.96) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 44.82 1090-5005-115700 Intercompany 8,154.89 818.22 1090-0000-116201 Investments Savings - 128,981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 23,253.06 1090-0000-140000 Land - 231.584.00 1090-3000-144000 Construction in Progress - 229,865.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 � 090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29.817.00) 1090-0000-150300 Deferred Outflow-MERS - 17.726.00 TOTAL ASSETS (13,190.30) 3,455.077.1E LIABILITIES 1090-0000-200000 OPEB Liability - 202,555.00 1090-0000-200300 Pension Liability - 80,499.00 1090-0000-210000 Construction Costs Payabe - 29,647.00 1090-0000-211100 Accounts Payable (9,833.90) - 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits 710.00 34,734.50 1090-0000-211999 Tenant Refunds 642.52 17,974.53 1090-0000-212000 Accrued Payroll - 6,601.58 1090-0000-213400 Utility Accrual - 39,209.42 1090-0000-213500 Accrued Comp Absences-Curr - 3,169.64 1090-0000-213700 Payment in Lieu of Taxes 1,900.58 (1,527.80) 1090-0000-214000 Accrued Comp Absences-non curr - 17,904.60 1090-0000-260600 Note Payable Non Curr-PNC (642.92) 85,844.85 1090-0000-260601 Note Payable-Curr-PNC - 7,621.15 TOTAL LIABILITIES (7,223.72) 524,223.47 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 97,912.44 1090-0000-282000 Income and Expense Clearing (5,966.58) (1,012,872.05) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 768,039.32 TOTAL EQUITY (5,966.58) 2,930,853.71 TOTAL LIABILITES&EQUITY (13,190.30) 3,455,077.18 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for February 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account 194.25 71,121.87 5005-0000-111111 Chase Checking 60,606.63 998,804.89 5005-0000-112954 Accounts Receivables-Misc 326.25 922.50 5005-1010-115700 Intercompany (4,561.51) 3,357.40 5005-1020-115700 Intercompany (6,904.19) 2,784.45 5005-1080-115700 Intercompany (9,926.42) (3,576.08) 5005-1090-115700 Intercompany (8,154.89) (818.22) 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (13,523.52) (660.68) 5005-8002-115700 Intercompany 3,404.96 4,457.40 5005-8005-115700 Intercompany (2,542.49) (6,078,95) 5005-8010-115700 Intercompany 101.28 4,082.32 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 46,171.67 5005-0000-121100 Prepaid Insurance 28,071.22 12,895.84 5005-0000-121200 Prepaid-Other (44,990.95) - 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (976,947.26) 5005-0000-150102 Investment in OG - 259,909.00 5005-0000-150300 Deferred Outflow-MERS - 12,436.00 TOTAL ASSETS 2,100.62 2,600,612.23 LIABILITIES 5005-0000-200000 OPEB Liability - 191,935.00 5005-0000-200300 Pension Liability - 56,475.00 5005-0000-210000 Construction Costs Payabe - 20,799.00 5005-0000-211100 Accounts Payable (2,670.51) - 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211704 Health Insurance W/H (424.20) 5,247.58 5005-0000-212000 Accrued Payroll - 11,497.74 5005-0000-213400 Utility Accrual - 975.36 5005-0000-213500 Accrued Comp Absences-Curr - 3,028.60 5005-0000-214000 Accrued Comp Absences-non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent (365.00) 4,545.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,702.81) (156,886.58) 5005-0000-260701 Note Payable-Curr-Davenport - 300,777.21 TOTAL LIABILITIES (8,162.52) 455,555.97 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 322,679.00 5005-0000-282000 Income and Expense Clearing 10,263.14 1,793,828.97 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 10,263.14 2,145,056.26 TOTAL LIABILITES&EQUITY 2,100.62 2,600,612.23 Lansing Housing Commission Housing Choice Voucher Balance Sheet for February 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 7,782.38 469,755.66 8002-0000-111111 Chase Checking (81,849.95) 87,723.61 8004-0000-111111 Chase Checking - - 8002-0000-112200 Accounts Receivable (306.00) (786.00) 8002-0000-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany 13,523.52 660.68 8002-5005-115700 Intercompany (3,404.96) (4,457.40) 8004-5005-115700 Intercompany - - 8001-0000-121100 Prepaid Insurance (1,272.62) 7,635.72 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS (65,527.63Z 589,486.17 LIABILITIES 8001-0000-200000 OPEB Liability - 556,525.00 8001-0000-200300 Pension Liability - 83,152.00 8001-0000-210000 Construction Costs Payabe - 30,625.00 8001-0000-211100 Accounts Payable (7,231.42) - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 13,548.79 8001-0000-213400 Utility Accrual - 16.89 8001-0000-213500 Accrued Comp Absences-Curr - 3,468.99 8001-0000-214000 Accrued Comp Absences-non curr - 19,657.60 TOTAL LIABILITIES (7,231.42) 706,994.27 EQUITY 8001-0000-280500 Unrestricted Net Assets - (326,093.99) 8001-0000-282000 Income and Expense Clearing 27,264.70 118,631.70 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing (85,560.91) 38,717,513.45 8002-8002-282000 Income and Expense Clearing - (39,233,747.34) 8004-0000-282000 Income and Expense Clearing - 8004-8004-282000 Income and Expense Clearing - TOTAL EQUITY (58,296.21) (117,508.10) TOTAL LIABILITES& EQUITY (65,527.63) 589,486.17 Lansing Housing Commission Budget vs.Actual ML Vernon For the Period Ending February 28,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 250,389 $ 236,488 $ 13,901 $ 226,918 $ 354,732 $ 118,244 Tenant Revenue-Other 29,583 21,280 8,303 20,921 31,920 10,640 Total Tenant Revenue $ 279.972 $ 257,768 $ 22,204 $ 247,838 $ 386,652 $ 128,884 HUD PHA Operating Grants 633.486 601,110 32,376 574,408 901,665 300.555 CFP Operational Income 153.481 35,000 118.481 107,081 35,000 - Fraud Recovery and Other 5,564 3,230 2,334 5,885 6,408 3,178 Total Operating Revenue $ 1,072,504 $ 897,108 $ 175,396 $ 935,212 $ 1,329,725 $ 432,617 Administrative Salaries $ 61,347 $ 55,832 $ 5,516 $ 56,396 $ 85,390 $ 29,558 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 130,755 76,312 54,443 110,260 114,468 38,156 Bookkeeping Fees 11,642 11,640 2 11,665 17,460 5,820 Employee Benefits Contributions -Admin 20.699 18,640 2,059 21.996 28,085 9,445 Office Expenses 17,016 38,284 (21,268) 28,206 53,658 15.374 Legal 15,263 13,540 1,723 11,415 21,140 7,600 Travel 711 520 191 406 780 260 Other 1.710 11,900 (10,190) 2,361 18,000 6,100 Tenant Services-Other 15,644 - 15,644 14,645 - - Water 58,901 59,580 (679) 61,910 91,281 31,702 Electricity 28,401 26.338 2,053 29,305 35,455 9,117 Gas 27,791 27,500 291 27,863 39,500 12,000 Other Utilities Expense 6,624 5,850 774 5,675 6,050, 200 Ordinary Maintenance and Operations-Labor 60,270 98,114 (37,844) 53,146 150,056 51,943 Ordinary Maintenance and Operations-Material 93,440 48,300 .45,140 40,647 67,500 19,200 Ordinary Maintenance and Operations-Contrac 402,367 189,570 212,797 242,424 260,165 70,595 Employee Benefits Contributions -Ordinary 33,823 56,022 (22,199) 32,257 84,254 28,232 Protective Services-Other Contract Costs 1,588 1,600 (12) 1,548 2,400 800 Property Insurance 32,474 30,208 2,266 28,402 45,312 15,104 Liability Insurance 11,913 10,136 1,777 9,773 15,204 5,068 Workers Compensation 608 1,984 (1,376) 2,279 2,976 992 All Other Insurance 1,316 1,488 (172) 2,687 2,232 744 Other General Expenses 28,322 - 28.322 25.474 - - Compensated Absences - - - _ Payment in Lieu of Taxes 11,246 11,843 (597) 10,082 18,154 6,311 Bad debt-Tenant Rents 22,839 4,640 18,199 7,020 6.960 2.320 Interest Expense 11,683 11,683 - 12,570 17,293 5,609 Total Operating Expenses $ 1,113,393 _$ 816,523 $ 296,870 $ 855,413 $ 1,188,772 $ 372,249 Net Income(Loss) $ (40,890) $ 80,585 $ (121,475) $ 79,799 $ 140,953 $ 60,367 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending February 28,2019 YTD Amount YTD Budget YTD Variance Prior YM Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 297,275 $ 276,016 $ 21,259 $ 257,319 $ 414.024 $ 138,008 Tenant Revenue-Other 22,551 13,070 9,481 20,387 20,015 6,945 Total Tenant Revenue $ 319,826 $ 289,086 S 30,740 $ 277,706 $ 434.039 $ 144,953 HUD PHA Operating Grants 784.428 744.549 39,879 781,379 1,116,824 372,275 CFP Operational Income 147,779 35,000 112,779 109,898 35,000 - Fraud Recovery and Other 3,675 3,214 461 2,483 6,384 3,170 Total Operating Revenue $ 1,255,708 $ 1,071,849 $ 183,859 $ 1,171,465 $ 1,592,246 $ 520,397 Administrative Salaries $ 55,656 $ 54,940 $ 715 $ 54,221 S 84,026 $ 29,086 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 143,621 83,786 59,835 120,354 125,679 41,893 Bookkeeping Fees 12,903 12,780 123 12,775 19,170 6,390 Employee Benefits Contributions -Admin 18,167 28,041 (9,874) 25,732 42,186 14,144 Office Expenses 21,974 24,380 (2,406) 26,060 34,314 9,934 Legal 16,328 12,460 3,868 12,076 20,160 7,700 Travel 349 640 (291) 474 960 320 Other 503 1,620 (1,117) (703) 2,220 600 Tenant Services-Other 16,317 14,000 2,317 15,375 21,100 7,100 Water 71,008 66,200 4,808 67,492 98,700 32,500 Electricity 21,381 20,950 431 23,936 30,200 9,250 Gas 21,853 35,800 (13,947) 28,312 55,500 19,700 Other Utilities Expense - 6,590 (6,590) - 6,590 - Ordinary Maintenance and Operations-Labor 46,092 93,476 (47,384) 54,793 143.228 49,752 Ordinary Maintenance and Operations-Materia 47,973 42,100 5,873 32,349 64,200 22,100 Ordinary Maintenance and Operations-Conlrac 458,184 279,285 178,899 402,139 405.535 126.250 Employee Benefits Contributions -Ordinary 33,061 44,010 (10,949) 31,699 66,246 2-2,236 Protective Services-Other Contract Costs 2,593 2,400 193 2,558 3,600 1,200 Property Insurance 28,866 31,600 (2,734) 29,584 47,400 15,800 Liability Insurance 9,725 8,256 1,469 8,021 12,384 4,128 Workers Compensation 662 1,312 (650) 1,581 1,968 656 All Other Insurance 1,228 1,328 (100) 2,485 1,992 664 Other General Expenses 30,869 15,741 15,128 27,324 22,255 6,514 Compensated Absences _ _ _ Payment in Lieu of Taxes 18,573 14,587 3,987 13,583 21,882 7,295 Bad debt-Tenant Rents 6,013 7,200 (1,187) 8,504 10,800 3,600 Interest Expense 19,472 19,472 - 20,951 28,821. 9,349 Total Operating Expenses S 1,108,369 $ 927,954 $ 180,415 S 1,026.674 $ 1,376,116 $ 448,162 Net Income(Loss) $ 147,339 $ 143,895 $ 3,444 S 144,791 S 216,130 $ 72,235 0 Lansing Housing Commission Budget vs.Actual LeRoy Froh For the Period Ending February 28,2019 YTD Amount YTD Budget YTO Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 234,549 $ 245,992 $ (11,443) $ 249,710 $ 368,988 $ 122,998 Tenant Revenue-Other 19,075 18,960 115 20,571 28,440 9,480 Total Tenant Revenue $ 253,623 $ 264.952 $ (11,329) $ 270,281 $ 397,428 $ 132,476 HUD PHA Operating Grants 704,284 669,388 34,896 694,841 1,004,082 334.694 CFP Operational Income 152,779 35,000 117,779 109,898 35,000 Fraud Recovery and Other 2,821 3,278 (457) 3,276 6,480 3,202 Total Operating Revenue $ 1,113508 $ 972,618 $ 140,889 $ 1,078,295 $ 1,442,990 $ 470,372 Administrative Salaries $ 57,686 $ 61,372 $ (3,686) $ 27,513 $ 93,863 $ 32,491 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 135,614 79,852 55,762 116,372 119,778 39,926 Bookkeeping Fees 11,702 12,180 (478) 12,167 18,270 6,090 Employee Benefits Contributions -Admin 23,809 21,945 1,864 11,308 33,055 11,111 Office Expenses 21,309 27,719 (6,410) 25,826 39,483 11,764 Legal 18,275 16,000 2,275 12,099 24,000 8,000 Travel 66 504 (438) 66 756 252 Other 7,018 4,800 2,218 22,384 7,200 2,400 Tenant Services-Other 13,895 17,440 (3,545) 15,674 26,160 8,720 Water 45,546 45,600 (54) 45,887 68,400 22,800 Electricity 28,310 26,064 2,246 26,314 39,096 13,032 Gas 24,121 45,500 (21,379) 17,382 59,300 13,800 Other Utilities Expense 12,134 12,440 (306) 11,347 12,660 220 Ordinary Maintenance and Operations-Labor 76,540 112.566 (36,026) 72,643 172,159 59,594 Ordinary Maintenance and Operations-Materia 88,922 65,704 23,218 53,181 98,856 33,152 Ordinary Maintenance and Operations-Contrac 460,148 208,740 251,408 372,336 319,820 111,080 Employee Benefits Contributions -Ordinary 44,343 56,396 (12,053) 44,019 84,848 28,451 Protective Services-Other Contract Costs 2,495 2,400 95 2,360 3,600 1,200 Properly Insurance 40,893 34,712 6,181 33,270 52,068 17,356 Liability Insurance 12,942 10,448 2,494 10,122 15,672 5,224 Workers Compensation 641 1,264 (623) 1,741 1,896 632 All Other Insurance 6,407 1,680 4,527 3,050 2,820 940 Other General Expenses 31,563 17,117 14,446 24,987 24,749 7,632 Compensated Absences - - _ _ Payment in Lieu of Taxes 11,980 12,403 (423) 15,108 19,499 7,096 Bad debt-Tenant Rents 16,769 4,800 11,969 91055 7,200 2,400 Interest Expense 11,502 11,502 0 12,376 17,024 5,522 Total Operating Expenses $ 1,209,630 $ 916,347 $ 293,283 $ 1,003.585 $ 1.367,232 $ 450.885 Net Income(Loss) $ (96,123) $ 56,271 $ (152,394) $ 74,710 $ 75,758 $ 19,486 Lansing Housing Commission Budget vs,Actual South Washington Park For the Period Ending February 28,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 252,453 $ 236,496 $ 15,957 $ 228,659 $ 354,744 $ 118,248 Tenant Revenue-Other 17,355 16A64 891 17,035 24,696 8,232 Total Tenant Revenue $ 269,807 $ 252.960 $ 16,847 $ 245,694 $ 379.440 $ 126,480 HUD PHA Operating Grants 446,809 424.684 22,125 369,961 637,025 212,342 CFP Operational Income 355,680 175,000 190,680 223,050 175,000 Fraud Recovery and Other 9,027 3,494 5,533 5,756 6,804 3,310 Total Operating Revenue $ 1,091,323 $ _8_56,138 $ 235,186 $ 844,460 _$ 1,198,2fi9 $ 342131 Administrative Salaries $ 49,205 $ 58,133 $ (6,927) $ 54,903 $ 88,909 $ 30,776 Auditing Fees - 5,000 (5,000) 5,000 5,000 Management Fees 129,684 75,918 53,766 109,277 113,878 37,959 Bookkeeping Fees 11,484 11,580 (96) 11,515 17,370 5,790 Employee Benefits Contributions -Admin 23,220 29,261 (6,041) 24,536 44,023 14,761 Office Expenses 20,490 22,015 (1,525) 23,382 32,259 10,244 Legal 18,235 21,768 (3,533) 17,611 32,652 10,884 Travel (716) - (716) - Other 16,782 - 16,782 6,434 - Tenanl Services-Other 10,785 11,200 (415) 9,537 16,800 5,600 Water 135,027 124,920 10,107 125,172 187,380 62,460 Electricity 70,825 69,184 1,641 70,138 103,776 34,592 Gas 27,570 35,800 (8,230) 29,851 46,750 10,950 Other Utilities Expense 1,354 1,349 6 1,348 1,455 106 Ordinary Maintenance and Operations-Labor 89,727 117,214 (27,487) 98,656 179,268 62,054 Ordinary Maintenance and Operations-Materia 53,605 35,128 18,477 35,281 52,292 17,164 Ordinary Maintenance and Operations-Contrac 150.409 64,884 85,525 71,394 93,776 28,892 Employee Benefits Contributions -Ordinary 63,357 59,461 3,896 46,497 89,455 29,994 Protective Services-Other Contract Costs 2,028 1,120 908 1,120 1,680 560 Property Insurance 16,838 5,736 11,102 7,276 8,604 2,868 Liability Insurance 12,624 11,024 1,600 10,669 16,536 5,512 Workers Compensation 596 1,200 (604) 1,633 1,800 600 All Other Insurance 1,052 776 276 1,922 1,164 388 Other General Expenses 38,784 12,664 26,120 32,578 18,996 6,332 Compensated Absences - Payment In Lieu of Taxes 1,611 259 1,352 (106) 1,084 825 Bad debt-Tenant Rents 3,120 4,000 (880) 4,555 6,000 2,000 Interest Expense 2,626 2,626 (0) 2,826 3,888 1,261 Total Operating Expenses $ 950,322 $ 782,220 $ 168,102 $ 803,004 $ 1,164,793 $ 382,572 Net Income(Loss) $ 141,001 $ 73,917 $ 67,083 $ 41,456 $ 33,476 $ (40,44a Lansing Housing Commission Budget vs,Actual AMP Consolidated For the Period Ending February 28,2019 YTD Amount YTD Budget YTD Variance Prior YM Actual Annual Budget Remaining Budget _ Tenant Rental Revenue $ 1.034,666 $ 994,992 $ 39,674 $ 962,605 $ 1.492.488 $ 497,496 Tenant Revenue-Other 88,563 69,774 18,789 _ 78,913 105,071 35,297 Total Tenant Revenue $ 1,123,229 $ 1,064,766 $ 58,463 $ 1,041,519 $ 1,597,559 $ 532,793 HUD PHA Operating Grants 2,569,007 2,439,731 129,276 2.420.587 3,659.596 1,219.865 CFP Operational Income 819,720 280,000 539,720 549,927 280,000 - Fraud Recovery and Other 21,087 13,216 7,871 17,400 26,074 12,858 Total Operating Revenue $ 4.533.042 $ 3,797,713 $ 735,330 $ 4,029,433 $ 5,563,229 $ 1,765,517 Administrative Salaries $ 223,895 $ 230,276 $ (6,382) $ 193,034 $ 352,187 $ 121,911 Auditing Fees 15,000 20,000 (5,000) 20,000 20,000 - Management Fees 539,674 315,868 223,805 456,262 473,802 157,934 Bookkeeping Fees 47,731 48,180 (449) 48,122 72,270 24,090 Employee Benefits Contributions-Administrative 85,895 97,687 (11,992) 83,572 147,349 49,462 Office Expenses 80,790 112,398 (31,608) 103.473 159,714 47,316 Legal Expense 68,100 63,768 4,332 53,201 97,952 34,184 Travel 410 1,664 (1,254) 946 2,496 832 Other 26,013 18,320 7,693 30,476 27,420 9,100 Tenant Services-Other 56,641 42,640 14,001 55,231 64,060 21,420 Water 310,482 296,300 14,182 300,460 445,761 149,462 Electricity 148,916 142.536 6,380 149,693 208,527 65,991 Gas 101.335 144,600 (43,265) 103,408 201,050 56,450 Other Utilities Expense 20,112 26,229 (6,116) 18,370 26,755 526 Ordinary Maintenance and Operations-Labor 272.628 421.369 (148,741) 279,238 644.711 223.342 Ordinary Maintenance and Operations-Materia 283,939 191,232 92,707 161,457 282.848 91,616 Ordinary Maintenance and Operations-Contrac 1,471,108 742,479 728,629 1.088,293 1,079,296 336.817 Employee Benefits Contributions-Ordinary 174.584 215,889 (41,305) 154.471 324,802 108,913 Protective Services-Other Contract Costs 6,704 7,520 1,184 7,586 11,280 3,760 Property Insurance 119,072 102,256 16,816 98,531 153,384 51,128 Liability Insurance 47,204 39,864 7,340 38,585 59,796 19,932 Workers Compensation 2,505 5,760 (3,255) 7,235 8,640 2,880 All Other Insurance 10,003 5,472 4,531 10,145 8,208 2,736 Other General Expenses 129,537 45,522 84,015 110.363 66,000 20,478 Compensated Absences - - - - - _ Payments in Lieu of Taxes 43,410 39,092 4,319 38,666 60,619 21,527 Bad debt-Tenant Rents 48,741 20,640 28,101 29,135 30,960 10,320 Interest Expense 45284 45,284 0 48,723 67,026 21,742 Total Operating Expenses $ 4,381,715 $ 3,443,045 $ 938,670 $ 3,688,676 $ 5,096,913 $ 1,653,868 Net Income(Loss) $ 151,327 $ 354,668 $ (203,341) $ 340,756 $ 466,316 $ 111,648 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending February 28,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 670.921 $ 576,618 $ 94,302 $ 570,774 $ 794,928 $ 218.309 Bookkeeping Fees Income 47,731 48,180 (449) 48,122 72,270 24,090 Fraud Recovery and Other 51,924 36,625 15,299 46,561 58,470 21,845 Total Operating Revenue $ 770,575 $ 661,423 $ 109,152 $ 665,457 $ 925,668 $ 264,244 Administrative Salaries $ 174,848 $ 266,697 $ (91,848) $ 211,538 $ 407,889 $ 141.192 Auditing Fees 5,000 5,000 5,000 5,900 900 Employee Benefits Contributions -Admin 44,724 75,345 (30,621) 52,547 113,617 38,272 Office Expenses 32,530 31,519 1,011 35,623 45,809 14,290 Legal 1,448 1,236 212 345 2,304 1,068 Travel 8,317 4,395 3,922 3,368 7,325 2,930 Other 25,922 14,953 10,969 17,481 28,245 13,292 Tenant Services-Other 1,286 - 1,286 - _ Water 5,633 1,064 4,569 1,312 1,596 532 Electricity 6,403 7,000 (597) 6,050 10,500 3,500 Gas (4,085) 1,512 (5,596) 1,201 2,268 756 Other Utilities Expense 260 192 68 239 288 96 Ordinary Maintenance and Operations-Material 300 450 (150) 398 450 - Ordinary Maintenance and Operations-Contrac 49,557 6,901 42,656 5,795 9,267 2,366 Protective Services-Other Contract Costs 388 315 73 438 315 - Property Insurance 1,203 832 371 1,518 1,248 416 Liability Insurance 226 - 226 _ _ _ Workers Compensation 332 744 (412) 907 1,116 372 All Other Insurance 19,491 19,040 451 19,044 28,560 9,520 Other General Expenses 82,261 28,400 53,861 28,606 43,200 14,800 Compensated Absences - - - _ Interest Expense 3,128 3,128 - 7,063 4,223 1,095 Total Operating Expenses $ 459,174 $ 468,722 $ (9,549) $ 398.474 $ 714,120 $ 245,397 Net Income(Loss) $ 311,401 $ 192,701 $ 118,700 $ 266,983 $ 211,548 $ 18,847 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending February 28,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 7.488.660 $ 7,095,120 $ 393,540 $ 6,543.787 $ 10,642,680 $ 3,547,560 Other Revenue 167 - 167 249 - _ Fraud Recovery and Other 10,530 4,104 6,426 13,983 6,156 2,052 Total Operating Revenue $ 7.499,357 $ 7,099,224 $ 400,133 $ 6,558,019 $ 10,648,836 $ 3,549,612 Administrative Salaries $ 214.804 $ 201,673 $ 13,131 $ 156,146 $ 309,064 $ 107,391 Auditing Fees 25,000 25,000 - 25,000 25,000 - Management Fees 131,247 120,750 10,497 114,512 181,126 60,375 Bookkeeping Fees - _ _ _ _ Employee Benefits Contributions -Admin 99,867 78,203 21,664 45,754 117,805 39,603 Office Expenses 101,217 79,963 21,254 95,177 99.036 19,073 Legal Expense _ _ - - Travel 257 - 257 _ _ _ Other 37 48,000 (47.963) 250 72,000 24,000 Tenant Services-Other _ - Water - Electricity _ _ - _ - Gas 17 - 17 107 Other Utilities Expense 458 - 458 381 Ordinary Maintenance and Operations-Material - - _ - _ Ordinary Maintenance and Operations-Contrac 34,276 2,784 31,492 23,211 4,176 - Protective services-Other Contract Costs 259 - 259 209 - _ Property Insurance _ _ - - _ Liability Insurance 10,769 12,400 (1,631) 12,030 18,600 6,200 Workers Compensation 4,820 9,488 (4,668) 11,619 14,232 4,744 All Other Insurance - 334 Other General Expenses 16,319 13,848 2,471 16,800 22,316 8,468 Compensated Absences - - _ _ Housing Assistance Payments 7,096,122 6,491,368 604,754 6,549.228 9.737,052 3,245.684 Bad Debt-Tenant Rents _ _ Interest Expense _ _ Total Operating Expenses $ 7,735,471 $ 7,083,477 $ 651,994 $ 7,050,758 $ 10,600,407 $ 3,516,930 Net Income(Loss) $ (236,113) $ 15,747 $ (251,861) $ (492,739) $ 48,429 $ 32,682 Lansing Housing Commission Interfund Balances February 2019 Required Action 1010-5005-115700 Intercompany (3,357.40) Transfer funds from Mt Vernon to COCC 1020-5005-115700 Intercompany (2,784.45) Transfer funds from Hildebrandt to COCC 1080-5005-115700 Intercompany 3,576.08 1090-5005-115700 Intercompany 818.22 ,Cc toi, ;:}-.tF;;;.� 4001-5005-115700 Intercompany (879,491.00) Take no action 8001-5005-115700 Intercompany 660.68 8002-5005-115700 Intercompany (4,457.40) Transfer funds from HCV Restricted to COCC 8005-5005-115700 Intercompany 6,078.95 Take no action 8010-5005-115700 Intercompany (4,082.32) Transfer funds from PSH/SPC to COCC (883,038.64) I�lc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 March 28, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: February Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): LHC has been awarded the Family Self Sufficiency grant for a part time staff person. This grant will be worked into our 2019-2020 budget to cover the salary of this staff member. HCV Orientations: LHC had zero (0) orientation during the month of February 2019 and zero vouchers issued. One (1) VASH orientation was held for the month of February, and seven (7) Vouchers were issued. Waiting List: There has been no movement of the current waiting list since opening. Staff is currently working to complete and house the 80 vouchers still out shopping before determining when to pull the next batch of applicants. The vouchers out shopping will expire the beginning to the middle of March, and HCV staff will evaluate pulling more applicants. Department Initiatives: In the HCV Program there are currently 1,848 vouchers housed in all its programs. Fifty-four participants are with the Shelter Plus Care Program (S+C), 80 are housed under the Permanent Supportive Housing Program (PSH), and 139 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,575 are housed under the Housing Choice Voucher Program. TDDrrTY#: 1-800-545-1833 Ext. 919 121 "Equal Housing Opportunity"I.6 Lansing Housin_I:ommission Board Meeting,March 28,2019 I lousing Choice Voucher Report Fchruary 201 pm-,c 1 of 6 S LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Voucher Utilization January Voucher Program Total Units 1,863 January Traditional HCV Utilization 1680 January % Utilized Units 90% February Voucher Program Total Units 1,863 February Traditional HCV Utilization 1,714 February % Utilized Units 92% Voucher Disbursement HUD January HAP Disbursement $848,821 LHC January HAP/UAP Disbursement $839,561 % Voucher Funding Utilization 99% HUD February HAP Disbursement $885,614 LHC February HAP/UAP Disbursement $862,413 % Voucher Funding Utilization 97% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 18 rent reasonables for the fiscal year 2019. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDDrM M 1-800-545-1833 Ext. 919 "Equal Housing Opportunity' L:msin,I lousing,Commission Guard Meetin_March 28,2019 1 lousing Choice Voucher Report February 2019 h:rre2nfC, ��y,NC t IC�r�si LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period two (2) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This 'ay TDD/TTY#: 1-800-545-1833 Ext.919 2 "Equal Housing Opportunity"1 f_6 Lansing I lousing Crnnmis>ion Board Meeting March 29.2019 i lousing choice Voucher Report February 2019 Paue 3 ol•G ��S,�1G HOZlsi LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were five (5) 24-hour deficiencies and (40) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of February 28, 2019, the reporting rate is 98%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 TDD/TTY#: 1-800-545-1833 Ext.9191:21 "Equal Housing Opportunity'A Lansing I10tlSin2 Conitllission Board Meeting March'8,2019 1 lousing Choice Voucher Report Fcbruan•3019 Pau,c 4 of 6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 98%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 TDDfTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L Lansing Rousing,Commission 11oard mecling imarch 28,2019 Housing Choice Voucher Rcporl February 2019 Niee 5 orG LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 38 mandatory slots, 19 slots/households or (50%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 56% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of eight (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 02/28/2019 TDDrrTY#; 1-800-545-1833 Ext. 919 `+ "Equal Housing Opportunity'�L�! Lmising I lousing Commission Roard Mccling March 28.2019 1 lousing Choice Voucher Report February 2019 Page 0 of 6 LHC COM1MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 March 28, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: February 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 98% (not including the modernization units) at the end of February. LHC Unit Months Leased (UML) was 808 (with units in MOD) or 98% occupancy rate. LHC maintained a 98% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 95% at the end of February. There were three (3) household moved in, three (3) residents moved out, and zero (0) unit transfers. The UML was 193 which equals 95%. At the end of February, Mt. Vernon had a total of (60) open work orders. Hildebrandt Park occupancy was 98% at the end of February. There were two (2) households moved in, five (5) resident moved out, and zero (0) unit transfers. The UML was 216 which equals 98%. At the end of February, Hildebrandt had a total of 130 open work orders. TDD/TTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity"I_ 1 Lansing Rousing Commission Board Meeting March 2S.2019 Monthly Asset Management Report February 2019 Page I or7 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 LaRoy Froh occupancy was 95% at the end of February. There was one (1) household moved in, two (2) residents moved out, two (2) unit transfers. The UML was 203 which equals 95%. At the end of February, LaRoy Froh had a total of 133 open work orders. South Washington Park occupancy was 100% at the end of February. There were eight (8) households moved in, 14) resident moved out, and zero (0) unit transfer. The UML was 196 which equals 100%. At the end of February, South Washington had a total of 106 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 193 95% 3 3 1 0 Hildebrandt 220 216 98% 2 5 0 0 LaRoy Froh 213 206 97% 4 1 3 3 S. Washington 197 196 100% 8 14 0 0 Totals 832 808 98% 14 24 2 3 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 32,595 $ 34,703 $7,799 94% Hildebrandt $ 40,577 $ 44,869 $ 4,292 111% LaRoy Froh $ 30,667 $ 42,975 $ 12,308 140% S. Washington $ 32,968 $ 32,185 $ 783 98% Totals $ 137,895 $ 140,848 $14,817 103% TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_�! Lansing Housing Commission Boar M d Meeting arell 1-8,2019 Monthly/lsset hlanaaenwnt Report February 2019 Page 2 or7 1��1r{Ci t IS,' �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 3520 Waverly 2 11-2-18 110 Ready $4,555 Move in by 3/15/19 3214 Waverly 3 11-19-18 80 2-7-19 $4,800 Aaron's to work by 3/13/19 3524 Waverly 3 11-30-18 79 Ready $2,080 Unit Ready. Pulling from waitlist, 3830 Waverly 1 12-7-18 73 Read $500 Moved in on 2/5/19 3884 Wilson 3 12-17-18 62 2-8-19 $6,600 Moved in on 3/1/19 3246 Waverly 2 1-24-19 52 3-1-19 $1400 Chris White completing rehab 3510 Waverly 4 1-10-19 60 TBA $12,000 First Contracting completing rehab 3230 Waverly 2 1-24-19 52 3-15-19 $4800 S&S completing rehab TDD/TTY At: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"[(' Lansing I lousinu Commission Board Nlceting Nlarelt 2s,2019 tilonthly Asset imanaeement Report February 2019 1'aae 3 of 7 �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3216-D Turner 2 2-4-2019 10 2-28-19 Henry2-11-19 Painting 103-3202-C Turner 3 1-4-2019 41 2-28-19 Assigned LRF. St. 103-2143 Forest 11-29-19 16 Gray 12-14-19 Painting 103-644 Hayford 3 1-8-19 37 Assigned 2-22-19 UT will be. TDDfT7Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity' Lansing(Mousing Commission Board,\Meeting March 28,2019 Monthh!Asset\Management Report Fehruary 2019 Pace 4 of 7 S� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2438 3 2-19-18 254 TBD Pending 6-18 Fire @2436 Reo minor Reo damage to the unit damaged 2-19-18 Resident moved out. 111-2434 3 1-18-18 316 7-14-18 Pending 6-18 Fire @2436 Reo minor Reo damaged to the unit damaged. 1-18-18 Resident moved out. 111-2436 3 6-7-18 257 TBD Pending Fire Unit-offline Reo 111-1001 3 8-31-18 150 TBD 10-17- $3,840 3/1/19— Unit is leased up Belaire 18 111-1007 3 9-10-18 22 TBD $2,800 3/1/19— Unit is leased up Belaire 2701 Newark 2 12-10-18 2 TBD Pending 3/1/19— Unit is ready for lease up (LRF transfer pending 111-4520 2 10-26-18 75 Pending 3/1/19— Unit is leased up Hughes with SWP transfer 111-2218 3 12-12-18 20 $3,500 3/1/19 — Unit was leased up Reo pending eviction of current resident. 111-201 W. 3 2-1-19 12 Pending 3/1/19 — Unit is in the Northrup process of completing scope of work. Will be leased up by 3/22/19 111-6211 3 1-14-19 6 Pending 3/1/19 — Unit needs scope of Grovenburg work completed and plumbing permit after kitchen plumbing repair completion. Estimated completion lease read 3/22/19 TDD/TTY#: 1-800-545-1833 Ext.919 u "Equal Housing Opportunity"15- 1-ansing I lousing Commission Board Mecting March 2S.2019 i%4onthly Asset Management Report February 2019 Pace 5 of'7 1AC COI\WISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 111-908 W 3 2-1-19 12 Pending 3/1/19— Unit has basement Miller plumbing concrete work that will be completed by 3/22/19. Still need scope of work completed but after plumbing repairs. Estimated com letion 4/1/19. 111-2428 3 2-1-19 12 Pending 3/1/19 — Unit is ready and Reo has been shown to applicants, but none have taken the offer. 111-325 3 1-29-19 14 Pending 3/1/19— Unit has been Fenton leased up from MVP transfer. 111-2444 3 1-4-19 14 Pending 3/1/19 — Unit has been Reo leased up with a LRF transfer. 6103 3 3-11-19 3 3/11/19— Unit has been Grovenburg painted and floors/scope of work are scheduled for the work on 3/18/19 6048 Haag 3 2-22-19 14 3/1/19 — Unit has been Rd painted and floors/scope of work are completed, pending review of completion. Estimated completion date 3/22/19 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LLI Lansin,_l lousine Commission!bard Mcelina March 28.2019 \lonthly Asset\lanagcmenl Report February 2011) Paec 6 ol'7 'N,4G I rc�/_/1 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S. Washington 1 1-24-19 7 2-18-191- In 537 28-19 house turn TDD/TTY#: 1-800-545-1833 Ext. 919 —7 "Equal Housing Opportunity"LL.. Lansim,I-lousing Commission Board\meeting marceh 2S,20I99 \4ontltly Asset imamwemenl Report 1�chruary 2011) Pace 7 ol'7 P�S,�IG 1-lot, LHIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 March 28, 2019 Executive Director's Report Activities Board of Water & Light • Investigate program opportunities LRF Fire Units • Finalizing re-construction costs Staff Changes • New assistant manager— Michael Jackson • Maintenance opening - LRF Capital improvements • Kitchen renovations all AMPS • Computer Systems Maior Activities • Site visits to LHC properties • Staff Meeting LIPH TDD[ M#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity' Lansing Housing commission Board Meeting March 28,2019 Interim Director Report Page 1 of 1 lrCj NO("s, LC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 LHC Board Sign-In Sheet Date of Meeting: March 28, 2019 Name Or anization Phone # E-mail bnl t ti LCccz�G� 5 r7iC tr(u5 ilr� l 1f� T '06If (h6-r— D /Ce"v".�" { 3-7 Z- -71yS CA� � 1't �+cV TDDfTTY#: 1-800-545-1833 Ext. 919 f2l ..Equal Housing Opportunity"I_�' Lansing I lousing Commission Ronrd Vlecting iMarch 28.2019 siun-111 Slice[ PeLc I of I LUC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission April 24, 2019 Call to Order 1. Roll Call 2. Approval of Minutes of March 28, 2019 Action Items: Informational Items: a. Finance Report March 2019 Dawn Allman b. Housing Choice Voucher March 2019 c. Asset Management Report March 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. TDD/TTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity" L ' 1_ansing I lousing commission 13uartl Mec(ing April 24.2019 Agenda Page 1 01,2 .�4G Not�T, ti. LHC CON/IMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Other Business. All Board Members to sign the Conflict of Interest Disclosure Form 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I(Lv Lansing Mousing commission 11oanl 4lccting April 24.2019 Aacnda llmw 2 ol'2 Not 51, LHic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of the March 28, 2019 Commissioner Baltimore called the meeting to order at 5:30 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Tony Baltimore, Ryan Robinson, Rhett Huyck arrived at 5:31 pm, Don Sober and Loria Hall. STAFF: Marcus Hardy Michael Jackson Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Dawn Allman Guests: See List Closed Executive Session — Lawsuit by former employee Commissioner Sober moved and Commissioner Huyck seconded a motion to approve the minutes of the February 27, 2019 commission meeting. The Motion was approved by all members present. Action Items Resolution 1308- Approval of negotiated Collective Bargaining Agreement between Lansing Housing Commission and AFSCME Local 1390 • The Lansing Housing Commission entered into a Collective Bargaining Agreement with Lansing Housing Employees' Chapter of Local 1390.11 and Michigan Council #25, AFSMCE, AFL-CIO which is renegotiated every three years. The duration of the current negotiated Agreement will be January 1, 2019 through December 31, 2021. • This transmittal will allow LHC to implement all changes to the Collective Bargaining Agreement. TDDrM#: I-800-545-1833 Ext.919 "Equal Housing Opportunity"lL`l Lansing Housing Commission Board Meeting April 24,2019 1,1111s111g.I 1011slnL;C01j11111ssion Nolin11tes March 28.2019 Page I orG 1,1C� 1-1041s, LHC CONINILSSION 419 Cherry St., Lansing, M► 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 o Grievance Procedure — added provision requiring the parties to attempt to select a mutually acceptable arbitrator to avoid paying the American Arbitration Association an administrative fee. o Seniority — added language to allow Lansing Housing Commission to extend new employee probationary period one time for up to 180 days. o Eliminated Maintenance Worker Classification from Schedule. o Wages ■ Effective upon ratification 2.5% across the board increase • Effective January 1, 2020 2.5% across the board increase • Effective January 1, 2021 2.5% across the board increase o Hours and Overtime — Increased weekly on-call pay from $80 to $100. o Insurance — Increased current employees' contribution to health insurance from 7.5% to 10% of the cost of coverage. o Insurance — Employees hired on or after January 1, 2019 will not be entitled to any retiree health insurance or any payments in lieu of retiree health insurance. Previously implemented OPEB plan. • The old contract tied raises to the subsidy payment as well as a 7-step plan based on longevity. . Commissioner Robinson moved and Commissioner Sober seconded a motion to approve Resolution 1308. The Motion was approved by all members present. Written Informational Reports were provided as follows: Finance Report — February 2019 - Dawn Allman - Mrs. Allman provided a brief overview of the February 2019 Finance Reports. Dawn also discussed the new sheet of financial ratios. TDD/TTY#: 1-800-545-1833 Ext. 919 _ "Equal Housing Opportunity" L�; Lansing Housing Commission Board Meeting April 24,2019 ursins I lousinc C:ommission Minut"Niarclr 28,2019 llaaw 2 orG LHic CON/11MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Per Mr. Fleming we are looking at unit turn around costs and have dramatically reduced the number of open work orders. We have much lower employee costs due to many new employees. There was a question of where are we with the City of Lansing Fees? Per Mr. Fleming there are no new fees but a few inspection items to be closed. We were asked what the total cost of City of Lansing inspection fees and maintenance due to COL inspections. Mr. Fleming did not know for sure but felt that $200,000 or so was an appropriate number. The audited submission was submitted in January. Housing Choice Voucher (HCV) Report — February 2019 - Kim Shirey, provided a brief overview of the February 2019 HCV Reports. • We processed the first 100 waitlist applications received last fall. • The prospective tenants have until tomorrow to get us the applications, but we have only received 35 applications back as of today. Asset Management Report — February 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 —Andrea Bailey, MVP had an occupancy rate of 95% at the end of February. There was three (3) move-in, three (3) move -outs and zero (0) transfers. There were 60 open work orders. The current occupancy rate is 98%. There are 3 vacancies, two (2) market ready. There are 42 open work orders. Average work order is 50 days old. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 98% at the end of February. There were two (2) move-ins, five (5) move-outs and zero (0) transfers. There were 130 open work orders. The current occupancy rate is 98%. There are three (3) vacancies, two (2) market Ready. There are 42 open work orders. Average work order is 50 days old. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 97% at the end of February. There were four (4) move-in, one (1) move-outs and three (3) transfers. There were 133 open work TDD/TTY#: 1-800-545-1833 Ext. 919 1� "Equal Housing Opportunity"�c .i Lansing Housing Commission Board Meeting April 24, 2019 L,msing I lousing('onunission Minutes Nlareh 28.2019 Ilage 3 o1'6 LC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 orders. The current occupancy rate is 98%. There are four (4) move-in and one (1) move- outs. We are working down the number of work orders with 40-50 open. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 99% at the end of February. There were three (3) move-ins, one (1) move-out and two (2) transfers. There were 53 open work orders. The current occupancy rate is 98%. There were four (4) vacancies. 90 work orders that are open. Average work order time is 60 days. Visiting Physicians came out to talk about programs. Discussion Items: none Executive Director's Comments: Activities • Board of Water & Light — Investigate program opportunities — RAD green opportunities, etc. • LRF Fire Units — Finalizing re-construction costs. Staff Changes • New Assistant Manager— Michael Jackson • Maintenance opening — LRF team member leaving as of Friday 3-29-19 Capital improvements • Kitchen renovations all AMPS — need to decide how many will be done • Computer Systems — complete audit on computer systems, met with Providence on the old 3-year plan which was never implemented, COCC moved over to Box so we can now change the server, some computers will need to be updated or replaced Major Activities • Site visits to LHC properties — visited all properties a few times • Staff Meeting LIPH - staff all trained this week on rent calculations, trying to get a handle on social programs across the AMPs TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" (!'' Lansing Housing Commission Board Meeting April 24,2019 Lansing Housing Commission N,1inmes March 28,2019 t'agc 4 o1'6 G 1-1q(.l S LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • RAID update — not a lot of activity yet, not set on timelines yet and resident meetings have not been scheduled • Commissioner Robinson asked what was being done to complete the backlog of work orders. Some of the maintenance staff have been helping other AMPs. Mr. Fleming wants no work orders more than 60 days old and most under 30 days. 48 hours for health and safety items. The AMPs are working on inspections which generate many work orders. Next Wednesday at our staff meeting we will discuss a target date for getting down to these benchmarks. • Commissioner Robinson asked about spring clean-up at the sites. We are putting out an RFP for snow and lawn care. We are going to look next week at curb appeal. Have we ever partnered with MSU to use students for this? We lost contact but if Commissioner Robinson has a contact, that would help. AARP reached out and could pay people to perform the work if we could bring them out. President's Comments: This is Commissioner Baltimore's last meeting. He noted that it has been an honor to serve. Public Comment: limit 3 minutes per person — Jaquelyn Lewis submitted a letter to Mr. Fleming. She lives at one of the scattered sites and would like to become a homeowner. She knows that Mr. Fleming has discussed this before. Other Business Recognition of Tony Baltimore for his years of service on the Board of Commissioners to the Lansing Housing Commission. Commissioner Robinson gave Mr. Baltimore a plaque and gift card. Commissioner Baltimore is excited about RAD. City of Lansing says the charter is silent on electing a new Chairman. Commissioner Baltimore said it was always done as an election. We may want to establish that in the by-laws. Normally this vote is done at the annual meeting. We also need to address Oliver Gardens since Commissioner Baltimore is on that Board as well. Commissioner Baltimore motions Commissioner Robinson as the new Chair and Commissioner Huyck TDD/TTY M 1-800-545-1833 Ext.919 v "Equal Housing Opportunity"1 Lansing Housing Commission Board Meeting April 24, 2019 Lansim,I ionsing Commission minutes march 28.2011) I'am�c a ol'6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 seconded. There was then a request to decide on the Vice Chair who would lead the meeting in the absence of Commissioner Robinson. Commissioner Sober volunteered. Commissioner Huyck moved and Commissioner Hall Seconded. Adjournment: The meeting was adjourned at 6:30 p.m. Date Ryan Robinson, Chair Date -DavOrrFA man, Acting Secretary TDDfrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity I L-i Lansing Housing Commission Board Meeting April 24,2019 Lansing IiousiMa Canunission�linutcs March 28.2019 Page 6 or6 Lansing Housing Commission Summary Results for MARCH FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV REVENUE: Total Revenue Variance-Fav(Unfav) (6,937) 7,560 (3,264) 4,626 1,984 7,197 81,383 Tenant Revenue Variance (6,962) 8,311 (567) 3,618 4,400 - - HUD Revenue Variance (1,616) (2,163) (2,407) (1,482) (7,668) 6,072 80,383 Capital Fund Income 961 961 961 961 3,845 - - Other Income 327 451 (1,253) 1,529 1,055 1,125 1,000 Other 352 (0) - 352 - 0 Budgeted Revenue 108,935 131,589 118,374 86,314 445,213 64,295 887,403 %Variance fav(unfav) -6% 6% -3% 5% 0% 11% 9% EXPENSES: Total Expense Variance Unfav(Fav) (9,685) (27,734) (31,614) (30,836) (99,868) (31,421) 100,921 Contributing Factors: MERS Contribution Special Adjusted Expense Variance (9,685) (27,734) (31,614) (30,836) (99,868) (31,421) 100,921 -Over spend(Underspend) Salary Expenses (13,423) (12,801) (16,676) (19,642) (62,541) (29,629) (15,182) Employee Benefit Expenses (7,264) (3,883) (4,614) (7,824) (23,585) (5,052) (4,470) Utilities 4,206 576 4,259 2,843 11,884 255 Write-offs 820 (1,035) (601) 822 6 - Legal (1,517) 440 (1,105) (598) (2,780) (492) - Professional Services 2,617 3,127 1,630 894 8,268 4,519 (973) Administrative Services - _ _ Insurance 986 370 1,686 2,099 5,141 355 (209) Sundry/Postage/Office Supplies (390) (755) (1,028) 132 (2,042) 380 (728) Management Fee 104 547 375 357 1,383 4,725 HAP Expense - 117,817 Inspections - - (400) - (400) - (1,352) Maintenance Costs 8,524 (6,536) 981 (7,999) (5,030) (155) 8 Maintenance Contract-Unit Turns (3,341) (10,553) (15,480) 33S (29,039) - Other (1,007) 2,769 (642) (2,256) (1,135) (1,602) 1,286 Budgeted Expense 107,791 125,761 124,182 109,883 467,616 76,673 889,647 %Variance fav(unfav) 9% 22% 25% 28% 21% 41% -11% Curr Mo.Actual Net Income(Loss) $ 3,891 $ 41,122 $ 22,542 S 11,893 S 79,449 $ 26,240 $ (21,783) YTD Actual Net Income(Loss)Net of CWIP $ (35,077) $ 190,383 $ (71,659) $ 154,816 $ 238,463 S 337,641 $ (257,896) Prior YR YTD Net Income(Loss) $ 68,369 $ 153.720 $ 69,282 $ 10,221 $ 301,592 S 262,344 $ (511,328) Cash Balance-March $ 487,868 $ 564,080 $ 696,279 $ 530,589 $2,278,815 $ 1,095,669 $ 661,524 Cash Balance-February $ 469,630 $ 518,483 $ 670,867 $ 517,109 $ 2,176,089 $ 1,069,927 $ 685,019 Cash Balance-January S 522,325 $ 555,173 $ 741,816 $ 533,080 $2,352,394 $ 1,009,126 S 730,100 C:\Users\KarenC\Box\COCC\COCC-Board of Com mission ers\Board Documents\2019\April 2019\Summary 1903\Summary 4/23/2019 2:46 PM ; .,ink- upd;!ted for March resUlts LIPH Program Revenue Variance Revenue was$2K or 0%below budget HUD revenue was$7K below budget-Operating Subsidy Expense Variance Expense Variance Expenses were$100K or 21%below budget AMP Bgt Act Fav(Unfav) Key expense factors- MVP 107,791 98,106 9,685 Salary Expense was 563K below budget-open positions&1 extra pay budgeted HP 125,761 98,027 27,734 Benefit Expense was$24K below budget-open positions&1 extra pay budgeted LRF 124,182 92,568 31,614 Utilities were$12K above budget-incorrectly budgeted SWP 109,883 79,047 30,836 Professional Services were$8K above budget-BDO and copier charges Total 467,616 367,748 99,868 Insurance Expense were$5K above budget-incorrectly budgeted 21% Maintenance Costs were$5K below budget-less work&invoices not submitted Less:CAP MGT Maintenance Costs-Unit Turns were$29K below budget-using staff&invoices 0 - not submitted 467,616 367,748 99,868 Without BLI 1410 21% Net Income Variance Net Income-Budget vs Actual AMP 139t Act Fav unfav BLI1406 MVP 1,144 3,891 2,747 HP 5,829 41,122 35,294 LRF (5,807) 22,542 28,350 SWP (23,569) 11,893 35,462 Total $ (22,404) $ 79,449 $ 101,853 $ COCC Revenue Variance Revenue was$7K or 11%above budget HUD Revenue was$6K above budget Expense Variance Expense Variance Expenses were$31K or 41%below budget Comp Bgt Act Fav(Unfav) Salary expense was$30K below budget-open positions&1 extra pay budgeted COCC 76,673 45,252 31,421 Benefit expense was$5K below budget-open positions&1 extra pay budgeted 41% Net Income Variance Net Income-Budget vs Actual Comp BBt Act Fav unfav COCC (12,378) 26,240 38,618 HCV Program Revenue Variance Revenue was$81K or 9%above budget Program Income was$74K above budget-increased vouchers Admin Fee Income was$6K above budget-increased vouchers Expense Variance Expenses were$101K or 11%above budget Expense Variance Salary expense was$15K below budget-1 extra pay budgeted Comp Bgt Act Fav(Unfav) HAP expenses were$118k above budget-increased vouchers HCV 889,647 990,568 (100,921) -11% Net Income Variance Comp RgAt Act Fav unfav 80xx (2,244) 2,244 Admin 8001 21,090 21,090 Prgm 8002 (42,873) (42,873) Total (2,244) (21,783) (19,538) C:\Users\KarenC\Box\COCC\COCC-Board of Commissioners\Board Documents\2019\April 2019\Summary 1903\Talking Points 4/23/2019 2:46 PM March Ratios HCV Ratios Prior Months Number of Vouchers Used 1,806 02/19 $ 506.09 HCV 8002 Expenses $ 929,237.89 01/19 $ 487.04 Average Cost Per Voucher $ 514.53 06/18 $ 507.80 LIPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vemon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 193 215 196 192 796 02/19 95.8% Number of Possible Units 202 220 210 _198 830 01/19 95.8% Year-to-Date Occupancy Rate 95.5% 97.7% 93.3% 97.0% 95.9% 06/18 96.4% Average Revenue Per Occupied Unit 02/19 $ 572.94 Total LIPH Revenue $ 101,997.94 $ 139,149.32 $ 115,109.69 $ 90,940.02 $ 447,196.87 01/19 $ 578.02 Average Revenue Per Occupied Unit $ 528.49 $ 647.21 $ 587.29 $ 473.65 $ 561.81 06/18 $ 899.87 Average Tenant Revenue Per Occupied Unit g02/19 $ 170.93 Total Tenant Revenue $ 22,599.00 $ 42,813.00 $ 30,182.46 $ 33,190.00 $ 128,774.46 01/19 $ 173.36 Average Tenant Revenue Per Occupied Unit 117.09 $ 199.13 153.99 $ 172.81 $ 161.78 06/18 $ 169.77 Average Cost Per Occupied Unit 02/19 $ 688.95 YTD Average Monthly Expenses $ 134,397.55 $ 133,830.51 $ 144,475.13 $ 114,160.85 $ 526,864.05 01/19 $ 700.16 Average Cost Per Occupied Unit 696.36 622.47 737.12 594.59 661.89 06/18 $ 789.16 Company Ratios Operating Reserves Mt.Vernon Hildebrandt La Roy Froh S.Washington COCC HCV Admin Bank Account Balance $ 487,867.57 $ 564,079.67 $ 696,278.63 $ 530,588.99 $ 1,095,669.22 $ 489,989.35 YTD Expenses $ 1,209,577.98 S 1,204,474.59 $ 1,300,276.19 $ 1,027,447.65 S 504,425.79 $ 694,200.75 Number of Months 9 9 .9 9 9 9 Average Monthly Expenses $ 134,397.55 $ 133,830.51 $ 144,475.13 $ 114,160.85 $ 56,047.31 $ 77,133.42 Number of Months of Operating Reserves(would like to have 4 months of operating reserves) 3.63 4.21 4.82 4.65 19.55 6.35 Prior Months 02/19 3.37 3.74 4.44 4.35 18.64 5.94 01/19 3.73 3.91 4.86 4.36 17.55 5.78 06/18 5.25 3.43 6.79 4.34 17.43 12.09 C.\Users\dailman\Box\My Box Files-Dawn Allman\Board Documents\Board Meeting 1903\Summary 1903.xisx\Ratios(2) 4/23/2019 2:00 PM Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for March 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 34,257.30 1010-0000-111111 Chase Checking 18,237.22 487,867.57 1010-0000-112200 Accounts Receivable (12,567.69) 119.45 1010-0000-112201 Allowance for Doubtful Accounts 1,256.76 (11.95) 1010-0000-112500 Accounts Receivable HUD - - 1 01 0-0000-1 1 4500 Accrued Interest Receivable - 44.84 1010-5005-115700 Intercompany (3,468.45) (4,904.22) 1010-0000-116201 Investments Savings - 128,981.45 1010-0000-121100 Prepaid Insurance (5,670.06) 29,350.25 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - (8,217.83) 1010-3000-144000 Construction in Progress 2,400.00 43,422.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,469,122.26) 1010-1010-148100 Accumulated Depreciation-Build - (125,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00) 1010-0000-150300 Deferred Outflow-MERS - 17,763.00 TOTAL ASSETS (12.22) 3,990,767.29 LIABILITIES 1010-0000-200000 OPEB Liability - 388,980.00 1010-0000-200300 Pension Liability - 80,664.00 1010-0000-210000 Construction Costs Payabe - 29,708.00 1010-0000-211100 Accounts Payable - - 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits (1,602.00) 33,944.30 1010-0000-211999 Tenant Refunds 648.00 7,710.07 1010-0000-212000 Accrued Payroll - 7,699.80 1010-0000-213400 Utility Accrual - 14,675.35 1010-0000-213500 Accrued Comp Absences-Curr - 1,572.77 1010-0000-213700 Payment in Lieu of Taxes 389.69 28,022.36 1010-0000-214000 Accrued Comp Absences-non curr - 8,912.39 1010-0000-260600 Note Payable Non Curr-PNC (5,739.30) 376,122.17 1010-0000-260601 Note Payable-Curr-PNC - 33,900.97 TOTAL LIABILITIES (6,303.61) 1,011,912.18 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 815,922.65 1010-0000-282000 Income and Expense Clearing 6,291.39 (1,842,749.24) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19.356.80) 1010-3000-282000 Income and Expense Clearing - 1,591,532.63 TOTAL EQUITY A 6,291.39 2,978,855.11 TOTAL LIABILITES& EQUITY (12.22) 3,990,767.29 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for March 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 32,313.19 1020-0000-111111 Chase Checking 37,909.80 564,079.67 1020-0000-112200 Accounts Receivable 2,222.00 12,384.84 1020-0000-112201 Allowance for Doubtful Accounts (222.20) (1,238.48) 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany 282.73 (8,266.60) 1020-0000-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 25,465.30 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress - 14,683.83 1020-3000-144000 Construction in Progress 10,569.60 326,146.52 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 49,867.04 1020-1020-146500 Dwelling Equipment- Ranges & - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow-MERS - 14,875.00 TOTAL ASSETS 45,668.87 5,232,633.75 LIABILITIES 1020-0000-200000 OPEB Liability - 203,615.00 1020-0000-200300 Pension Liability - 67,551.00 1020-0000-210000 Construction Costs Payabe - 24,878.00 1020-0000-211100 Accounts Payable - - 1020-0000-211343 Accounts Payable Misc. - - 1020-0000-211400 Tenant Security Deposits 1,347.00 36,437.19 1020-0000-211999 Tenant Refunds (63.00) 4,210.45 1020-0000-212000 Accrued Payroll - 4,988.82 1020-0000-213400 Utility Accrual - 11,891.99 1020-0000-213500 Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 2,258.51 43,463.44 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr- PNC (9,565.52) 626,870.24 1020-0000-260601 Note Payable-Curr-PNC - 56,501.61 TOTAL LIABILITIES (6,023.01) 1,089,512.90 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (85,251.34) 1020-0000-282000 Income and Expense Clearing 51,691.88 (1,103,660.54) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,612,289.73 TOTAL EQUITY 51,691.88 4,143,120.85 TOTAL LIABILITES & EQUITY 45,668.87 5,232,633.75 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for March 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 35,095.06 1080-0000-111111 Chase Checking 25,411.25 696,278.63 1080-0000-112200 Accounts Receivable (7.65) 10,884.83 1080-0000-112201 Allowance for Doubtful Accounts 0.77 (1,088.48) 1080-0000-112500 Accounts Receivable HUD - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 44.84 1080-5005-115700 Intercompany 353.78 5,851.49 1080-0000-116201 Investments Savings - 128,981.45 1080-0000-121100 Prepaid Insurance (7,134.07) 35,670.35 1080-0000-140000 Land - 499,084.00 1080-3000-144000 Construction in Progress 21,415.00 477,941.83 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798,636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130,795.00) 1080-0000-150300 Deferred Outflow- MERS - 19,232.00 TOTAL ASSETS 40,039.08 4,791,707.57 LIABILITIES 1080-0000-200000 OPEB Liability - 327,868.00 1080-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-0000-211100 Accounts Payable - - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits 498.00 36,123.06 1080-0000-211999 Tenant Refunds 160.00 6,497.98 1080-0000-212000 Accrued Payroll - 7,627.57 1080-0000-213400 Utility Accrual - 12,846.41 1080-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 1,074.34 34,215.28 1080-0000-214000 Accrued Comp Absences-non curr - 9,654.14 1080-0000-224000 Tenant Prepaid Rent - 254.93 1080-0000-260600 Note Payable Non Curr-PNC (5,650.32) 370,290.79 1080-0000-260601 Note Payable-Curr-PNC - 33,375.37 TOTAL LIABILITIES (3,917.98) 959,959.21 EQUITY 1080-0000-280100 InvestC - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 95,736.25 1080-0000-282000 Income and Expense Clearing 43,957.06 (1,311,100.55) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,042,643.66 TOTAL EQUITY 43,957.06 3,831,748.36 TOTAL LIABILITES& EQUITY 40,039.08 4,791,707.57 Lansing Housing Commission 1090 South Washington Park Balance Sheet for March 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 31,578.50 1090-0000-111111 Chase Checking 13,480.00 530,588.99 1090-0000-112200 Accounts Receivable 948.00 13,257.63 1090-0000-112201 Allowance for Doubtful Accounts (94.80) (1,325.76) 1090-0000-112500 Accounts Receivable HUD - 44.82 1090-0000-114500 Accrued Interest Receivable 1090-5005-115700 Intercompany (1,196.43) 1,543.41 1090-0000-116201 Investments Savings 128,981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 19,377.55 1090-0000-140000 Land 231,584.00 1090-3000-144000 Construction in Progress 2,400.00 232,265.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment- Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29,817.00) 1090-0000-150300 Deferred Outflow-MERS - 17,726.00 TOTAL ASSETS 11,661.26 3,468,660.06 LIABILITIES _ 202,555.00 1090-0000-200000 OPEB Liability 80,499.00 1090-0000-200300 Pension Liability _ 29,647.00 1090-0000-210000 Construction Costs Payabe 1090-0000-211100 Accounts Payable _ 1090-0000-211343 Accounts Payable Misc 1090-0000-211400 Tenant Security Deposits 85.00 18,185.53 1090-0000-211999 Tenant Refunds 211.00 16,601.53 58 1090-0000-212000 Accrued Payroll - 9,201.42 1090-0000-213400 Utility Accrual - 33,159.64 1090-0000-213500 Accrued Comp Absences-Curr 1,872.59 1090-0000-213700 Payment in Lieu of Taxes (344.79) (1,904.60 1090-0000-214000 Accrued Comp Absences-non curr - 85,199.73 1090-0000-260600 Note Payable Non Curr-PNC (645.12) 87,621.15 1090-0000-260601 Note Payable-Curr- PNC 7,521.56 TOTAL LIABILITIES (693.91} 523,529.56 EQUITY _ 3,083,846.00 1090-0000-280100 Invest C - 97,912.44 1090-0000-280500 Unrestricted Net Assets 1090-0000-282000 Income and Expense Clearing 12,355.17 (998,595.26) 00) 1090-1090-282000 Income and Expense Clearing - ,0 1090-3000-282000 Income and Expense Clearing 768,039..32 TOTAL EQUITY 12,355.17 2.945.130.50 TOTAL LIABILITES& EQUITY 11,661.26 3.468.660.06_ Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for March 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account 176.01 71,297.88 5005-0000-111111 Chase Checking 25,566.45 1,024,371.34 5005-0000-112954 Accounts Receivables-Misc 118.25 1,040.75 5005-1010-115700 Intercompany 3,468.45 4,904.22 5005-1020-115700 Intercompany (282.73) 8,266.60 5005-1080-115700 Intercompany (353.78) (5,851.49) 5005-1090-115700 Intercompany 1,196.43 (1,543.41) 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (2,229.40) (2,890.08) 5005-8002-115700 Intercompany (5,014.64) (557.24) 5005-8005-115700 Intercompany 1,107.03 (4,971.92) 5005-8010-115700 Intercompany 593.14 4,675.46 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 46,171.67 5005-0000-121100 Prepaid Insurance (2,547.36) 10,348.48 5005-0000-121200 Prepaid-Other - - 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364.287.34 5005-0000-148100 Accumulated Depreciation-Build - (976,947.26) 5005-0000-150102 Investment in OG - 259,909.00 5005-0000-150300 Deferred Outflow-MERS - 12.436.00 TOTAL ASSETS 21,797.86 2,622,410.08 LIABILITIES 5005-0000-200000 OPEB Liability - 191,935.00 5005-0000-200300 Pension Liability - 56,475.00 5005-0000-210000 Construction Costs Payabe - 20,799.00 5005-0000-211100 Accounts Payable - - 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211704 Health Insurance W/H - 5,247.58 5005-0000-212000 Accrued Payroll - 11,497.74 5005-0000-213400 Utility Accrual - 975.36 5005-0000-213500 Accrued Comp Absences-Curr - 3,026.60 5005-0000-214000 Accrued Comp Absences-non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent 270.00 4,815.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,712.22) (161,598.80) 5005-0000-260701 Note Payable-Curr-Davenport - 300,777.21 TOTAL LIABILITIES (4,442.22) 451,113.75 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 322,679.00 5005-0000-282000 Income and Expense Clearing 26,240.07 1,820,069.04 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 26,240.07 2,171,296.33 TOTAL LIABILITES& EQUITY 21,797.85 2,622,410.08 Lansing Housing Commission Housing Choice Voucher Balance Sheet for March 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 20,133.69 489,889.35 8002-0000-111111 Chase Checking (45,629.46) 42,094.05 8004-0000-111111 Chase Checking - - 8002-0000-112200 Accounts Receivable - (786.00) 8002-0000-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany 2,229.40 2,890.08 8002-5005-115700 Intercompany 5,014.64 557.24 8004-5005-115700 Intercompany - - 8001-0000-121100 Prepaid Insurance (1,272.62) 6,363.10 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS (19,524.35) 569,961.82 LIABILITIES 8001-0000-200000 OPEB Liability - 556,525.00 8001-0000-200300 Pension Liability - 83,152.00 8001-0000-210000 Construction Costs Payabe - 30,625.00 8001-0000-211100 Accounts Payable - - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 13,548.79 8001-0000-213400 Utility Accrual - 16.89 8001-0000-213500 Accrued Comp Absences-Curr - 3,468.99 8001-0000-214000 Accrued Comp Absences-non curr - 19,657.60 TOTAL LIABILITIES - 706,994.27 EQUITY 8001-0000-280500 Unrestricted Net Assets - (326,093.99) 8001-0000-282000 Income and Expense Clearing 21,090.47 139,722.17 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing (40,614.82) 38,676,898.63 8002-8002-282000 Income and Expense Clearing - (39,233,747.34) 8004-0000-282000 Income and Expense Clearing - 8004-8004-282000 Income and Expense Clearing - - TOTAL EQUITY (19,524.35) (137,032.45) TOTAL LIABILITES & EQUITY (19,524.35) 569,961.82 Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending March 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 272,988 $ 266,049 $ 6,939 $ 257,408 $ 354,732 $ 88,683 Tenant Revenue-Other 34,349 23,940 10,409 22,913 31,920 7,980 Total Tenant Revenue $ 307,337 $ 289.989 $ 17,348 $ 280,321 $ 386,652 $ 96,663 HUD PHA Operating Grants 707,009 676.249 30,760 645.434 901,665 225.416 CFP Operational Income 154.443 35,000 119.443 107,956 35,000 - Fraud Recovery and Other 5,712 4,806 907 7.613 6,408 1,602 Total Operating Revenue $ 1,174,501 $ 1,006,043 $ 168.458 $ 1,041.324 $ 1,329,725 $ 323.681 Administrative Salaries $ 67,989 $ 65,684 $ 2,305 $ 66,373 $ 85,390 $ 19,705 Auditing Fees 5,000 5.000 -47 115,000 5,000 - Management Fees 140,398 85,851 54,59.897 114,468 28,617 Bookkeeping Fees 13,060 13,095 (35) 13,135 17,460 4,365 Employee Benefits Contributions -Admin 21,516 21,189 326 24,732 28,085 6,896 Office Expenses 18,209 42,193 (23,984) 31,587 53,658 11.465 Legal 17,146 16,940 206 14,918 21,140 4,200 Travel 755 585 170 433 780 195 Other 1,710 13,300 (11,590) 5,114 18,000 4,700 Tenant Services-Other 16,844 - 16,844 15,900 - - Water 62,958 67,125 (4,167) 70.397 91,281 24,156 Electricity 31,865 28,871 2,995 32,896 35,455 6,585 Gas 37,571 30,500 7,071 37,415 39,500 9,000 Other Utilities Expense 6,656 5,900 756 5,675 6,050 150 Ordinary Maintenance and Operations-Labor 67,372 115,428 (48,056) 59,696 150,056 34,628 Ordinary Maintenance and Operations-Material 101.726 53,250 48,476 50,150 67,500 14,250 Ordinary Maintenance and Operations-Contrac 425,654 213,145 212,509 273,146 260.165 47,020 Employee Benefits Contributions -Ordinary 35,681 63,411 (27,730) 35,470 84,254 20,843 Protective Services-Other Contract Costs 1,782 1,800 (18) 1.742 2,400 600 Property Insurance 36,772 33,984 2,788 32,178 45,312 11,328 Liability Insurance 13,485 11,403 2.082 11,040 15,204 3.801 Workers Compensation 766 2,232 (1,466) 2,428 2,976 744 All Other Insurance 1,751 1,674 77 3,304 2,232 558 Other General Expenses 32,520 - 32,520 27,973 - - Compensated Absences - - - - - - Payment in Lieu of Taxes 11,635 13,433 (1,798) 10,968 18,154 4,720 Bad debt-Tenant Rents 24,240 5,220 19,020 5,769 6,960 1,740 Interest Expense 14,517 13,100 1,417 15,620 17,293 4,192 Total Operating Expenses $ 1,209,578 $ 924.314 $ 285,264 $ 972,955 $ 1,188,772 $ 264,458 Net Income(Loss) $ (35,077) $ 81,729 $ (116,806) $ 68,369 $ 140,953 $ 59,223 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending March 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 340,088 $ 310,518 $ 29,570 $ 296,295 $ 414,024 $ 103,506 Tenant Revenue-Other 25,346 15,515 9,831 23,576 20,015 4,500 Total Tenant Revenue $ 365,434 $ 326,033 $ 39,401 $ 319.872 $ 434,039 $ 108,006 HUD PHA Operating Grants 875,333 837,618 37,716 876.859 1,116,824 279,206 CFP Operational Income 148,740 35,000 113,740 110.773 35,000 - Fraud Recovery and Other 5,349 4,788 562 4,053 6,384 1,596 Total Operating Revenue $ 1,394,857 $ 1,203.438 $ 191,419 $ 1,311,556 $ 1.592,246 $ 388,808 Administrative Salaries $ 60,239 $ 64,636 $ (4,396) $ 64,040 $ 84,026 $ 19,391 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 154,641 94,259 60,382 130,827 125,679 31,420 Bookkeeping Fees 14,523 14,378 146 14,373 19,170 4,793 Employee Benefits Contributions -Admin 20,465 31,763 (11,298) 28,475 42,186 10,423 Office Expenses 23,995 27,273 (3,278) 30,341 34,314 7,041 Legal 18,768 14,460 4,308 17,949 20,160 5,700 Travel 381 720 (339) 586 960 240 Other 548 1,620 (1,072) (703) 2,220 600 Tenant Services-Other 17,967 15,700 2,267 17,161 21,100 5,400 Water 78,359 74,200 4,159 75,676 98,700 24,500 Electricity 23,743 23,450 293 26,439 30,200 6,750 Gas 32,215 44,800 (12,585) 37,553 55,500 10,700 Other Utilities Expense - 6,590 (6,590) - 6,590 - Ordinary Maintenance and Operations-Labor 54,987 110,060 (55,073) 60,876 143,228 33,168 Ordinary Maintenance and Operations-Materia 51,534 47,450 4,084 40,056 64,200 16,750 Ordinary Maintenance and Operations-Conlrac 475.062 313,685 161,377 441,484 405,535 91,850 Employee Benefits Contributions -Ordinary 36,477 49,886 (13,409) 34,486 66,246 16,360 Protective Services-Other Contract Costs 2,900 2,700 200 2,865 3,600 900 Property Insurance 32,686 35,550 (2,864) 33,533 47,400 11,850 Liability Insurance 10,997 9,288 1,709 9,053 12,384 3,096 Workers Compensation 834 1,476 (642) 1,968 1,968 492 All Other Insurance 1,645 1,494 151 3,064 1,992 498 Other General Expenses 35,602 17,347 18,255 30,376 22,255 4,908 Compensated Absences - - - Payment in Lieu of Taxes 20,832 15,997 4,835 15,478 21,882 5,886 Bad debt-Tenant Rents 5,879 8,100 (2,221) 10,847 10,800 2,700 Interest Expense 24,196 21,834 2,362 26,034 28,821 6,987 Total Operating Expenses $ 1,204,475 $ 1,053,715 $ 150,760 $ 1,157,837 $ 1,376,116 $ 322,401 Net Income(Loss) $ 190,383 $ 149.723 $ 40,659 $ 153.720 $ 216,130 $ 66,407 Lansing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending March 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 264,731 $ 276,741 $ (12,010) $ 283,536 $ 368,988 $ 92,247 Tenant Revenue-Other 19,974 21,330 (1,356) 22,192 28,440 7,110 Total Tenant Revenue $ 284,705 $ 298.071 $ (13.366) $ 305.728 $ 397,428 $ 99,357 HUD PHA Operating Grants 785,551 753,062 32,489 779,865 1.004,082 251.021 CFP Operational Income 153,740 35,000 118.740 110.773 35,000 - Fraud Recovery and Other 4,621 4,860 (238) 4,392 6,480 1,620 Total Operating Revenue $ 1.228.617 $ 1,090.992 $ 137.625 $ 1,200.758 $ 1,442,990 $ 351,998 Administrative Salaries $ 64,328 $ 72,202 $ (7,874) $ 33,610 $ 93,863 $ 21,661 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 145,971 89,834 56,137 126,403 119.778 29,945 Bookkeeping Fees 13,202 13,703 (501) 13,697 18,270 4,568 Employee Benefits Contributions -Admin 25,222 24,930 292 12,826 33,055 8,126 Office Expenses 22,444 30,765 (8,321) 29,192 39,483 8,718 Legal 19,170 18,000 1,170 16,298 24,000 6,000 Travel 66 567 (501) 100 756 189 Other 7,018 5,400 1,618 24,999 7,200 1,800 Tenant Services-Other 15,095 19,620 (4,525) 16,932 26,160 6,540 Water 51,874 51,300 574 52,529 68,400 17,100 Electricity 31,726 29,322 2,404 29,613 39,096 9,774 Gas 33,818 51,700 (17,882) 36,210 59,300 7,600 Other Utilities Expense 12,167 12,495 (328) 11,377 12,660 165 Ordinary Maintenance and Operations-Labor 83,917 132,430 (48,513) 85,011 172,159 39,729 Ordinary Maintenance and Operations-Materia 92,417 74,142 18,275 57,611 98,856 24,714 Ordinary Maintenance and Operations-Contra( 477,436 236,965 240,471 405,233 319,820 82,855 Employee Benefits Contributions -Ordinary 48,794 63,889 (15,095) 49,261 84,848 20,959 Protective Services-Other Contract Costs 2,790 2,700 90 2,655 3,600 900 Property Insurance 46,306 39,051 7,255 37,609 52,068 13,017 Liability Insurance 14,664 11,754 2,910 11,428 15,672 3,918 Workers Compensation 807 1,422 (615) 1,899 1,896 474 All Other Insurance 6,830 2,115 4,715 3,704 2,820 705 Other General Expenses 35,101 19,025 16,076 28,200 24,749 5,724 Compensated Absences - - - - - Payment in Lieu of Taxes 13,055 13,902 (847) 15,614 19,499 5,597 Bad debt-Tenant Rents 16,768 5,400 11,368 9,088 7,200 1,800 Interest Expense 14,292 12,897 1,396 15,378 17,024 4,127 Total Operating Expenses $ 1.300.276 $ 1,040,528 $ 259,748 $ 1,131.476 $ 1,367,232 $ 326,704 Net Income(Loss) $ (Uat50.464 $ (122,123) $ 69,282 $ 75,758 $ 25,294 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending March 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 285,633 $ 266,058 $ 19,575 $ 258,004 $ 354.744 $ 88,686 Tenant Revenue-Other 20,433 18,522 1,911 19,497 24,696 6,174 Total Tenant Revenue $ 306.065 $ 284.580 $ 21,485 $ 277,501 $ 379,440 $ 94,860 HUD PHA Operating Grants 498.412 477,769 20,643 413,945 637,025 159,256 CFP Operational Income 366,641 175,000 191,641 223,925 175,000 - Fraud Recovery and Other 11,144 5,103 6,042 8,538 6,804 1,701 Total Operating Revenue $® $ 942,452 $ 239,812 $ 9237909 $ 1,198,269 $ 255,817 Administrative Salaries $ 56,118 $ 68,391 $ (12,273) $ 63,772 $ 88,909 $ 20,517 Auditing Fees - 5,000 (5,000) 5,000 5,000 - Management Fees 139.531 85,408 54,123 118.767 113,878 28,469 Bookkeeping Fees 12,932 13,028 (96) 12,963 17,370 4,343 Employee Benefits Contributions -Admin 24,662 33,148 (8,486) 27,769 44,023 10,875 Office Expenses 21,244 24,576 (3,332) 27,356 32,259 7,683 Legal 20,358 24,489 (4,131) 22,001 32,652 8,163 Travel (716) - (716) - - - Other 16,947 - 16,947 6,434 - - Tenant Services-Other 11,585 12,600 (1,015) 10,791 16,800 4,200 Water 152,182 140.535 11,647 141,502 187.380 46,845 Electricity 80,462 77,832 2,630 77,832 103,776 25,944 Gas 35,883 43,800 (7,917) 37,003 46,750 2,950 Other Utilities Expense 1,354 1,349 6 1,348 1,455 106 Ordinary Maintenance and Operations-Labor 96,053 137,898 (41,845) 113,974 179,268 41,370 Ordinary Maintenance and Operations-Materia 51,791 39,419 12,372 36,296 52,292 12,873 Ordinary Maintenance and Operations-Contrac 155,475 73,307 82,168 84,255 93,776 20,469 Employee Benefits Contributions -Ordinary 65,872 67,355 (1,482) 52,315 89,455 22,100 Protective Services-Other Contract Costs 2,187 1,260 927 1,260 1,680 420 Property Insurance 19,067 6,453 12,614 7,992 8,604 2,151 Liability Insurance 14,270 12,402 1,868 12,047 16,536 4,134 Workers Compensation 750 1,350 (600) 1,780 1,800 450 All Other Insurance 1,463 873 590 2,426 1,164 291 Other General Expenses 41,260 14,247 27,013 40,769 18,996 4,749 Compensated Absences - -Payment in Lieu of Taxes 1,266 (61) 1,327 (289) 1,084 1,145 Bad debt-Tenant Rents 4,442 4,500 (58) 4,815 6,000 1,500 Interest Expense 2,945 2,945 (0) 3,512 3,888 942 Total Operating Expenses $ 1,029,386 $ 892.103 $ 137,282 $ 913,689 $ 1,164.793 $ 272,689 Net Income(Loss) $ 152,878 $ 50,348 $ 102,529 $ 10,221 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending March 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 1,163,440 $ 1,119.366 $ 44,074 $ 1,095,242 $ 1,492.488 $ 373,122 Tenant Revenue-Other 100,101 79,307 20,794 88,178 105,071 25,764 Total Tenant Revenue $ 1.263,541 $ 1,198,673 $ 64,868 $ 1,183,421 $ 1,597.559 $ 398.886 HUD PHA Operating Grants 2,866,306 2,744,697 121,609 2,716.103 3.659,596 914.899 CFP Operational Income 823.565 280,000 543,565 553.427 280,000 - Fraud Recovery and Other 26,828 19,555 7,272 24,597 26,074 6,519 Total Operating Revenue $ 4,980,239 S 4,242.925 $ 737,314 S 4,477.547 $ 5,563,229 S 1.320,304 Administrative Salaries $ 248,675 $ 270,913 $ (22,238) $ 227.795 $ 352,187 $ 81.274 Auditing Fees 15,000 20,000 (5,000) 20,000 20,000 - Management Fees 580,541 355,352 225,189 495,893 473,802 118,451 Bookkeeping Fees 53,717 54,203 (486) 54,168 72,270 18,068 Employee Benefits Contributions-Administrativ 91,864 111,030 (19,165) 93,802 147,349 36,319 Office Expenses 85,892 124,807 (38,915) 118,476 159,714 34,907 Legal Expense 75,442 73,889 1,553 71,166 97,952 24,063 Travel 486 1,872 (1,386) 1,119 2,496 624 Other 26,223 20,320 5,903 35,843 27,420 7,100 Tenant Services-Other 61,491 47,920 13,571 60,785 64,060 16,140 Water 345,374 333.160 12,214 340,104 445.761 112,601 Electricity 167,796 159,475 8,322 166,780 208,527 49,053 Gas 139,487 170.800 (31,313) 148,180 201,050 30,250 Other Utilities Expense 20,177 26,334 (6,157) 18,401 26,755 421 Ordinary Maintenance and Operations-Labor 302,328 495,816 (193,488) 319,557 644,711 148,895 Ordinary Maintenance and Operations-Materia 297,459 214,261 83,208 184,113 282,848 68,587 Ordinary Maintenance and Operations-Contras 1.533,627 837,102 696,525 1,204,118 1,079,296 242,194 Employee Benefits Contributions-Ordinary 186,825 244,541 (57,716) 171,532 324,802 80,261 Protective Services-Other Contract Costs 9,659 8,460 1,199 8,522 11,280 2.820 Property Insurance 134,831 115,038 19,793 111,312 153,384 38,346 Liability Insurance 53,417 44,847 8,570 43,567 59,796 14,949 Workers Compensation 3,157 8,480 (3,323) 8,075 6,640 2,160 All Other Insurance 11,688 6.156 5,532 12,498 8,208 2,052 Other General Expenses 144,483 50,619 93,864 127,318 66,000 15,381 Compensated Absences - - - - - - Payments in Lieu of Taxes 46,788 43.271 3,517 41,770 60,619 17,348 Bad debt-Tenant Rents 51,328 23,220 28,108 30,519 30,960 7.740 Interest Expense 55,951 50,776 5,174 60,544 67,026 16,249 Total Operating Expenses $ 4,743,714 $ 3,910.661 S 833,054 $ 4.175.956 $ 5,096,913 $ 1,186,252 Net Income(Loss) $ 236,525 S 332.264 $ (95,740) $ 301,591 $ 466,316 S 134.052 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending March 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 731,607 $ 631,196 $ 100,411 $ 624,898 $ 794.928 $ 163,732 Bookkeeping Fees Income 53,717 54,203 (486) 54,168 72,270 18,068 Fraud Recovery and Other 56,744 40,320 16,424 50,391 58,470 18,150 Total Operating Revenue $ 842.067 $ 725,718 $ 116,349 $ 729.457 $ 925,668 $ 199,949 Administrative Salaries $ 192,283 $ 313,761 $ (121,477) $ 249,819 $ 407,889 $ 94,128 Auditing Fees 5,000 5,000 - 5,000 5,900 900 Employee Benefits Contributions -Admin 50,140 85,813 (35,673) 59,892 113,617 27,804 Office Expenses 33,189 34,245 (1,057) 39,374 45,809 11,564 Legal 1,448 1,728 (280) 715 2,304 576 Travel 8,317 4,395 3,922 6,557 7,325 2,930 Other 33,303 21,489 11,814 23,959 28,245 6,756 Tenant Services-Other 1,286 - 1,286 - - - Water 5,758 1,197 4,561 1,562 1,596 399 Electricity 7,184 7,875 (691) 7,634 10,500 2,625 Gas (3,515) 1,701 (5,216) 1,602 2,268 567 Other Utilities Expense 260 216 44 239 288 72 Ordinary Maintenance and Operations-Material 300 450 (150) 115 450 - Ordinary Maintenance and Operations-Contrac 50,103 7,602 42,501 6,634 9,267 1,665 Protective Services-Other Contract Costs 388 315 73 492 315 - Property Insurance 1,362 936 426 1,621 1,248 312 Liability Insurance 226 - 226 - - - Workers Compensation 431 837 (406) 1,000 1,116 279 All Other Insurance 22,166 21,420 746 21,121 28,560 7,140 Other General Expenses 91,380 33,000 58,380 32,714 43,200 10,200 Compensated Absences - - - - - - Interest Expense 3,416 3,416 - 7,063 4,223 807 Total Operating Expenses $ 504,426 $ 545,396 $ (40.970) $ 467,113 $ 714,120 $ 168,724 Net Income(Loss) $ 337,641 $ 180,323 $ 157,319 $ 262,344 $ 211,548 $ 31,225 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending March 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 8,455,933 $ 7,982.010 $ 473,923 $ 7,449,888 $ 10,642,680 $ 2,660,670 Other Revenue 190 - 190 284 _ _ Fraud Recovery and Other 12,020 4,617 7,403 15,908 6,156 1,539 Total Operating Revenue $ 8.468.143 $ 7,986,627 $ 481,516 $ 7.466,080 $ 10,648,836 $ 2,662,209 Administrative Salaries $ 236,302 $ 238.353 $ (2,051) $ 192,529 $ 309,064 $ 70,711 Auditing Fees 25,000 25,000 - 25,000 25,000 - Management Fees 151,066 135.844 15,222 129,005 181,126 45,281 Bookkeeping Fees _ _ _ _ - _ Employee Benefits Contributions -Admin 106,049 88,855 17,194 56,101 117,805 28,950 Office Expenses 105.623 83,811 21,812 104,675 99,036 15,225 Legal Expense - _ _ _ _ - Travel 257 - 257 23 - - Other 37 54,000 (53,963) 250 72,000 18,000 Tenant Services-Other - - _ _ _ _ Water Electricity - _ _ _ Gas 17 - 17 107 - - Other Utilities Expense 458 - 458 381 - - Ordinary Maintenance and Operations-Material - - - _ _ Ordinary Maintenance and Operations-Contrac 39,281 3,132 36,149 26,059 4,176 - Protective services-Other Contract Costs 259 - 259 209 - - Property Insurance - - - _ - _ 42 13 Liability Insurance 12,0 ,950 (1,908) 13,577 18,600 4,650 Workers Compensation 6,074 10,674 (4,600) 12,804 14,232 3,558 All Other Insurance - 334 Other General Expenses 18,213 16,715 1,498 19,937 22,316 5,601 Compensated Absences - _ _ _ Housing Assistance Payments 8,023,102 7.302,789 720,313 7,396,417 9,737,052 2,434,263 Bad Debt-Tenant Rents - _ _ _ Interest Expense - _ _ _ Total Operating Expenses $ 8,723,781 $ 7.973.124 $ 750,657 $ 7,977.408 $ 10,600,407 $ 2,627,283 Net Income(Loss) $ (255,638) $ 13,503 $ (269,141) $ (511,328) $ 48,429 $ 34,926 i LHC C01MI MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 April 24, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: March Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): LHC graduated one FSS participant in March. Due to her successful completion of program requirements she received the funds in her FSS escrow account which was $10,923.81. She is going to use a large portion of this money to secure more reliable transportation. The FSS Coordinator is going to use this success story to try and gain more interest in the program during her orientation presentations. HCV Orientations: LHC had zero (0) orientation during the month of March 2019 and zero vouchers issued. One (1) VASH orientation was held for the month of March, and zero (5) Vouchers were issued. Waiting List: 100 applications were pulled with a due date of March 29, 2019. Approximately 50 applications were returned for processing. Files have been distributed for processing of eligibility. The first orientation for qualified applications will be on April 23, 2019. Department Initiatives: In the HCV Program there are currently 1,806 vouchers housed in all its programs. Fifty-five participants are with the Shelter Plus Care Program (S+C), 83 are housed under the Permanent Supportive Housing Program (PSH), and 142 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,525 are housed under the Housing Choice Voucher Program. TDDFFTY 9; 1-800-545-1833 Ext.9'19 � "Equal Housing Opportunity"l�✓ ' Lansing I lousing Commission Board Meeting\4arch 29,2019 Housing Choice voucher Report February 2019 Page 1 of t-4-7�Na V F] (; LHC COS N,HSSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Voucher Utilization February Voucher Program Total Units 1,863 February Traditional HCV Utilization 1714 February % Utilized Units 92% March Voucher Program Total Units 1,863 March Traditional HCV Utilization 1668 March % Utilized Units 90% Voucher Disbursement HUD January HAP Disbursement $885,614 LHC January HAP/UAP Disbursement $862,413 % Voucher Funding Utilization 97% HUD March HAP Disbursement $881,659 LHC March HAP/UAP Disbursement $884,048 % Voucher Funding Utilization 101% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 18 rent reasonables for the fiscal year 2019. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#; 1-800-545-1833 Ext. 919 .'Equal Housing opportunity"LL ' Lansing I lousin¢Conuuission Huard mceting March 28.2019 I lousing,Choice Vomcher Repon February 2019 Page 2 of G �S\T4(i 1-IO(J CONINIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period two (2) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not TDDrFrY#: 1-800-545-1833 Ext.919 .'Equal Housing Opportunity"l_ Lansing I lousing Commission Board Meeting Mach 29,2019 I lousing Choice Voucher Report February-2019 Page 3 of G �41`NG "Y' �Ulc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were six (6) 24-hour deficiencies and (55) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of March 31, 2019, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 TDDrrTY#: 1-500-545-1833 Ext. 919 "Equal Housing Opportunity"1 Lansing I lousing Commission Board Mcctin March 29,2019 Housing choice Voucher Reporl February 201) Page 4 orG S LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 92%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 _ f , TDDffTY 9: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL I Lansing I lousing Commission Board Meciing March 29,2019 I lousing Choice Voucher Rcporl FcbrmirY 2019 1ace 5 orG LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 38 mandatory slots, 19 slots/households or (50%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 56% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of eight (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 03/31/2019 TDDr TY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I. ; Lansina Housing Commission Linard Meeting Mauch 29.2019 l lousing Choice Vnucher Report February 2019 Paige 6 o1*6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 April 24, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: March 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 97% (not including the modernization units) at the end of March. LHC Unit Months Leased (UML) was 808 (with units in MOD) or 97% occupancy rate. LHC maintained a 97% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 94% at the end of March. There were four (4) households moved in, two (2) residents moved out, and zero (0) unit transfers. The UML was 191 which equals 94%. At the end of March, Mt. Vernon had a total of (11) open work orders. Hildebrandt Park occupancy was 99% at the end of March. There were four (4) households moved in, two (2) resident moved out, and zero (0) unit transfers. The UML was 217 which equals 99%. At the end of March, Hildebrandt had a total of 42 open work orders. LaRoy Froh occupancy was 99% at the end of March. There was one (1) household moved in, zero (0) residents moved out, two (2) unit transfers. The UML was 209 TDDfT7Y#: 1-800-545-1833 Ext.919 L=j "Equal Housing Opportunity"IL�I Lansing i iousing Commission 13oaril A9cctim,April 24.2019 Monthly Asset Management Report\-larch 2019 Paec 1 n1'7 5,T�G t-iousf� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 which equals 99%. At the end of March, LaRoy Froh had a total of 52 open work orders. South Washington Park occupancy was 98% at the end of March. There were three (3) households moved in, five (5) resident moved out, and zero (0) unit transfer. The UML was 193 which equals 98%. At the end of March, South Washington had a total of 89 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 191 94% 4 1 2 0 0 Hildebrandt 220 217 99% 4 2 0 0 LaRoy Froh 213 209 99% 1 0 2 3 S. Washington 197 193 98% 3 5 0 1 0 Totals 832 808 97% 12 9 2 3 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 32,697 $ 38,298 $2,746 111% Hildebrandt $ 43,100 $ 47,825 $ 0 111% LaRoy Froh $ 31,271 $ 36,417 $ 5,146 116% S. Washington $ 30,357 $ 40,884 $ 10,527 135% Totals $ 137,425 $ 163,424 $.18,419 1190/) TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"161 Lansing Housing Commission Board ti►ccting April 24.2019 Monthh•Assct Nlana enrcnt Report March 2019 v0c 1-1oc"sal LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 102-3812 Wilson 1 2-14-18 369 2-1-19 $7,431 Aaron's needs to complete plumbing work. 3520 Waverl 2 11-2-18 110 Ready $4,555 Unit is ready, assigned. 3800 Wilson 1 11-28-18 80 1 Ready N/A Ready to lease, offer made.2 3214 Waverly 3 11-19-18 80 2-7-19 $4,800 S&S to completed unit by 2-6-19, Cleaning to be done after, 3424 Waverly 3 11-30-18 79 2-14-19 $5,267 Brad Perkins completing work in unit, 3524 Waverly 3 11-30-18 79 Ready $2,080 Unit Ready. Pulling from waitlist, 3830 Waverly 1 12-7-18 73 Read N/A Unit offer sent. 3884 Wilson 3 12-17-18 62 2-8-19 $6,600 1-22-19 First Contractin 3246 Waverly 2 1-24-19 26 3-1-19 Pending Contacting JDK for rehab 3510 Waverly 4 1-10-19 29 TBA Pending Serious water damage throu hout first floor 3230 Waverly 2 1-24-19 26 3-15-19 PendingContactingS&S for rehab _0101— TDD/TTY#: 1-800-545-1833 Ext.919 L=J"Equal Housing Opportunityl.�� Lansing Housing Commission Board Meeting April 2d.2014 4hnrthly Asset Management Report March 2019 Page 3 of 7 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6650 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3124-E 5 3-6-19 39 4-3-19 $350 Lease ready, applicant Turner became ineligible for this bedroom size, processing new applicant. 103-3124-D 2 3-4-19 41 4-25-19 $1650 Painted and floors Turner St. completed, waiting on carpentry. 103-1906 Hoyt 2 3-4-19 41 4-12-19 $2900 One more week for floors and maintenance then ready for move in. TDD/TTY n: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"IL L,ansine I lousing Commission Board Nfeeting April 2-1.2019 Rlontlil} Asset Niana enumit Report N4mch 2011) 1'aoe 4 of 7 "IG F-tUC/SJ� �C LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2438 3 2-19-18 254 TBD Pending 6-18 Fire @2436 Reo minor Reo damage to the unit damaged 2-19-18 Resident moved out. 111-2434 3 1-18-18 316 7-14-18 Pending 6-18 Fire @2436 Reo minor Reo damaged to the unit damaged. 1-18-18 Resident moved out. 111-2436 3 6-7-18 257 TBD Pending Fire Unit-offline Reo 111-908 W 3 2-1-19 12 Pending 2-18-19 extensive damage Miller done to unit. Unit has been painted and is pending san/poly of floors. Estimated completion 3-1. 4/5/19 pending concrete work for porch. Maintenance is completing scope of work. Estimated completion 4/19. 111-2502 3 4/8/19 10 4-19 unit has been painted Reo and floors have been completed. Scope of work will be completed 4-19. 111-2202 2 4/5/19 6 4-15 unit has been painted Reo and floors have been completed. Maintenance will complete the remaining work estimated completion 4/19. TDD/TTY#: -I-800-545-1833 Ext.919 L=J "Equal Housing Opportunity"I_L , Lansing Housing Commission Board Meeting April 24,2019 Monthly Asset Manw, niont Report March 2019 Page 5 of 7 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 111-1610 W 3 4/3/19 8 4-15 unit has been painted Miller and floors are to be completed 4-15 and scope of work is estimated completion by 4-19. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity' Lansing Housing Commission Board Meeting April 24,2019 Monthly Asset Management Report March 2019 Pare 6 or7 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 105 1 3/28/201 3 4/19/2019 In 9 house turn 112-3200 S Washington 138 1 3/4/2019 27 4/2/2018 In Delayed plumbing issues house turn 112-3200 S Washington 416 1 3/25/201 6 4/8/2019 In 9 house turn 112-3200 S Washington 529 1 3/8/2019 23 4/1/19 In Transfer house turn TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"�I Lansing I lousin-Commission Board Meetin-April 24,2019 Monthly Asset Management Report March 2019 Pazc 7 or7 `'OG N()(J it 4 i C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 April 24, 2019 Executive Director's Report Activities Staff Training • Davis-Bacon • Rent Calc Capital Projects • Security Cameras • Kitchen/Bath • Elevator • Reo Road Renovations Staff Changes • Dawn Allman resignation • Maintenance opening - LRF Major Activities • Site visits to LHC properties • Staff Meeting LIPH • Transfer to Box • Budget development 2019 • Annual Plan revisions 2019 • RAD planning • Board Emails TDD/TTY#: 1-800-545-1833 Ext. 919 � "Equal Housing Opportunity"LL Lansing Housing Commission Annual Plan and Public Hearing Meeting Lansing Housing Commission Board Meeting April 24, 2019 Interim Director Report Page 1 of 1 SX;dG No �� (jSi LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 LHC Board Sign-In Sheet Date of Meeting: April 24, 2019 Name Organization Phone # E-mail Speaking YIN A 37Z 7 1�y 4/P ry� ---- vy Mar cet Suc,Kson PtA ITu^r0.y L-1P '✓! J�� 4`1 murc.iS ®IGnS�''c-° U C— c- -� TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"�&I Lansing Housing Connnission Annual Plan and Public Hearin-Meeting Lansing I lousing Commission 13oard Mccting April 24.2019 Sign-In Shea Paco 1 01,1 NNG 1-1C)�J LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Agenda Lansing Housing Commission May 21, 2019 Call to Order 1. Roll Call 2. Approval of Minutes of April 24, 2019 Action Items: Resolution No. 1311 — LHC Procurement Policy Resolution No. 1312 — Kitchen and Bath Reno Informational Items: a. Review and approve the following LHC Policies: LHC Electronic File storage Policy LHC FOIA Policy LHC Investment Policy LHC Process for Write-offs and Collections Policy LHC Social Security Confidentiality Policy LHC Workplace Misconduct Policy b. Finance Report April 2019 Steven Raiche c. Housing Choice Voucher April 2019 d. Asset Management Report April 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 TDD/TTY#: 1-600-545-1833 Ext.919 "Equal Housing Opportunity"�( , Lansing Ilousing Commission Board R1ectina May 21.20 M Agcnda 11,we 1 01'2 I�Ulc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Discussion Items: Other Items: Doug Fleming's Contract 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext. 919 n "Equal Housing Opportunity"LL5' Lansing Mousing Commission Board Mecting May 21,2019 Aecnda ll;ww 2 ol'2 C��`rG I-lU<lSlll LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Far,: (517)487-6977 Minutes of the April 24, 2019 Commissioner Robinson called the meeting to order at 5:46 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Rhett Huyck, Don Sober, Emma Henry and Loria Hall - absent. STAFF: Marcus Hardy Marcel Jackson Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Dawn Allman Guests: See List Commissioner Sober moved and Commissioner Huyck seconded a motion to approve the minutes of the March 28, 2019 commission meeting. The Motion was approved by all members present. Written Informational Reports were provided as follows: Finance Report— March 2019 - Dawn Allman Mrs. Allman provided a brief overview of the March 2019 Finance Reports. Dawn also discussed the new sheet of financial ratios. There were issues with the amount of Operating Subsidy and HCV income received. Dawn sent requests to HUD for explanations but has not received a reply before the Board meeting. Commissioner Robinson asked Dawn to send any HUD explanations back to the Board once received. Commissioner Robinson asked that Dawn explain the OPEB payment made in April that will show in next month's Board meeting packet. Housing Choice Voucher (HCV) Report— March 2019 Kim Shirey provided a brief overview of the March 2019 HCV Reports. • HCV gave 17 families vouchers at the first orientation meeting. TDDrFTY 9: 1-800-545-1833 Ext. 919 L—Zj "Equal Housing Opportunity" L � Lansing Housing Commission Board Meeting May21,2019 Lansing Housing Commission Minutcs April 24.2011) Page 1 orS S�r �Ulc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • Kim gave a short explanation of the VASH program..We now have 162 VASH vouchers. HCV housed 145 veterans and 10 others are shopping for housing. The veterans must be honorably discharged and be receiving medical care through the VA. The VA determines eligibility. Asset Management Report— March 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 94% at the end of March. There was four (4) move-in, two (2) move -outs and zero (0) transfers. There were 11 open work orders. The current occupancy rate is 95%. There are 11 vacancies, five (5) market ready. There are 47 open work orders. Average work order is 25 days old. Maintenance has been helping LaRoy Froh get their work orders completed. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 99% at the end of March. There were four (4) move-ins, two (2) move-outs and zero (0) transfers. There were 42 open work orders. The current occupancy rate is 98%. There are 42 open work orders. Average work order is 45 days old. HP is ready to start the summer feeding program. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 99% at the end of March. There was one (1) move-in, zero (0) move-outs and two (2) transfers. There were 52 open work orders. The current occupancy rate is 99%. We are working down the number of work orders with 68 open. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 98% at the end of March. There were three (3) move-ins, five (5) move-out and zero (0) transfers. There were 89 open work orders. The current occupancy rate is 99%. There were two (2) vacancies. 81 work orders that are open. Average work order time is 77 days. All cables are run for security TDDTM#: '1-800-545-1833 Ext. 919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting May21,2019 Lansinc liousinl Commission A4inul"April 24.2011) Page 2 oF5 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 cameras to be added. Commissioner Henry asked if there was a plan to fix the plumbing issues at South Washington. Marcus explained that the plumbing is behind concrete walls making correction difficult. It is expected that this issue would be resolved as part of RAD. Action Items: None Discussion Items; None Executive Director's Comments: Activities • Davis-Bacon — HUD came in to train COCC and LIPH staff. • Rent Calc. Capital improvements • Security Cameras — starting with South Washington and then the other sites, we are working on determining resolutions to power source issues and may have to change the plan to some extent. • Kitchen/Bath — First Contracting won the bid. We will prioritize the kitchens at each site. • Elevator—We had approved a contractor for South Washington. We found out the contractor is disbarred so we are moving to a second contractor. • Reo Road Renovations Staff Changes • Dawn Allman resignation — 2-week notice as of Monday. We have an accounting person who will step in to do maintenance as well as Dickey May. We will be looking for the right person for this position. The position has been posted. • Maintenance opening — LRF —We are struggling to find qualified applicants. Major Activities • Site visits to LHC properties • Staff Meeting LIPH • Transfer to Box • Budget development 2019 —working on making the staff more responsible for the budget • Annual Plan revisions 2019 TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"LL � Lansing Housing Commission Board Meeting May21,2019 Lomsina I lousing Commission minulcs April 34,?DID) Paac 3 ol'5 �7 �Hlc CO!MNIISSIO\ 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 • RAD planning —working with CCA on all requests and are tracked as completed in a spreadsheet • Board Emails — added an email address for each Board member • Conflict of Interest forms — all Board members and staff need to complete, staff completed at our last all staff meeting • Maintenance and snow contract • Parking lot at COCC repairs — this is necessary since we rent out spaces in our lots • Meeting with City of Lansing on coordinating more fully for our summer activities Commissioner Robinson asked for a timeline for application to RAD. We need two resident meetings before we go forward. CCA is still gathering data for our pre-scoring. Doug is meeting with CCA in Baltimore in June. We want to submit our application in October. Commissioner Henry asked some questions on RAD. Mr. Fleming answered the items as needed. South Washington is in an opportunity zone. President's Comments: • Doug's contract—The initial contract was effective 09/04/18 for 4 months. Doug is interested in staying longer. Ryan Robinson would like to offer a 12-month contract and give some overlap when the new person comes on board. The Board would start the search to meet these deadlines. The contract would not be auto-renewing but would give the option to extend as needed. Ryan will put it on next month's Board meeting agenda for review on the contract draft. • Commissioner Robinson would like to create a separate support services contract where Doug repays us for non-LHC work that he does within LHC using LHC's resources. This would include space and material resources. Commissioner Robinson and Mr. Fleming does not want any look of impropriety. The contract draft will be put on next month's agenda. • Commissioner Robinson asked the Asset Managers to please include notices for site events to the Board. He is planning monthly site visits and will attend city council meetings when he can. TDDfTTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"A Lansing Housing Commission Board Meeting May2•I,2019 Lansing;Housing Commission Nlinutrs April 24.2019 I't_c 4 or.; tRC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • Commissioner Robinson gave out a spreadsheet of PHAS and REAC scores for the last four years as well as a packet explaining the PHAS scores. • Commissioner Robinson also gave out a document on the RAD Revolution. • Commissioner Robinson thanked Dawn for her time with LHC. Public Comment: limit 3 minutes per person — none Other Business: All Board Members to sign the Conflict of Interest Disclosure Form — Please sign these before you leave. Adjournment: The meeting was adjourned at 6:50 p.m. Date 'yan Robinson, Chair Date Doug eming, Acti ecret y I TDDn7Y#: 1-800-545-1833 Ext.919 "Equal Housing opportunity"L Lansing Housing Commission Board Meeting May21, 2019 I;rasing Housing c,ommissiun Minutes rlpri1 24.2011) P•,�c S ol'S t LHC CUVIN41SSION 419 Cherry Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 May 21, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval of LHC's Revised Procurement Policy- Resolution No. 1311 RECOMMENDATION: Staff recommends adoption of Resolution No.1311, which authorizes Douglas E. Fleming, acting in his capacity as Executive Director, to implement the attached Revised Procurement Policy. CONTACT PERSON: Douglas E. Fleming Executive Director 517.372.7996 SUMMARY: Approval of this resolution provides direction on the implementation of Lansing Housing Commission's ("LHC's") revised Procurement Policy. BACKGROUND: LHC staff reviewed current 2 CFR 200.317-326 policy, with NAHRO and Procurement Standards instructor Jim Ingles for guidance on how to revise its Procurement Policy to ensure it was updated to represent current best practices and compliant with HUD requirements. As a result of this collaboration the attached revised policy achieves this goal. LHC policy currently breaks down procurement purchases as follows: 1. Petty Cash $0-100 2. Micro Purchase $101-3000 3. Small Purchase $3001-99,999 4. RFP/Board approval $100,000 and up HUD recently revised their procurement threshold to $250,000 for PHA's to complete a Request for Proposal (RFP) and then need board approval. This resolution requests we TDDiTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"IJ Lansing Housing commission Board Meeting May 21,2019 Transmittal—Procurement Policy Revision Resolution No. 1311 Page 1 of 2 move LHC policy to $250,000 for mandatory RFP process and board approval. The resolution also requests that we move the Micro purchase threshold to $10,000 and adjust the Small Purchase limits to fit within these new requirements. The new policy would be as follows: 1. Petty Cash $0-100 2. Micro Purchase $101-10,000 3. Small Purchase $10,001-249,999 4. Board Approval $150,000 5. RFP $250,000 and up Staff training to review this policy is scheduled June 12, 2019. As such, staff will be immediately prepared to implement this policy. FINANCIAL CONSIDERATION: There are not financial considerations. POLICY CONSIDERATIONS: One of the major governance responsibilities of the Board is to set policy for LHC. Staff compliments the Board's governance responsibility by periodically reviewing and updating policies for review and approval by the Board. Approval of this policy is consistent with the Board's responsibility to exercise that governance responsibility. Respectfully Submit4rga ming, e Board Lansing Hous' g Commission TDDrM#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"h� ' Lansing Housing Commission Board Meeting May 21,2019 Transmittal—Procurement Policy Revision Resolution No. 1311 Page 2 of 2 fpL,si 4: LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Resolution No. 1311 Adopted by the Lansing Housing Commission May 21, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Douglas E. Fleming, in his capacity as Executive Director or his designee, is authorized to implement and administer Lansing Housing Commission's reviewed updated Procurement Policy. R an Robinson, Chair Yeas Nays V Abstentions Attest i SecretaZJ6 '6 For Clerks Use Only Resolution No: 1311 Date Adopted: 5/21/2019 TDDn-TY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"l.� l Lansing Housing Commission Annual Plan and Public Hearing Meeting May 21,2019 Resolution 1311 Page 1 of 1 I r LHC COMMISSION 419 Cherry Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 May 21, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to execute a Contract between First Contracting and Lansing Housing Commission (LHC) for the Kitchen and Bath Renovations - Resolution No.1312 RECOMMENDATION: Staff recommends approval of Resolution No.1312, which authorizes Douglas E. Fleming acting in his capacity as Executive Director of LHC to enter into a contract with First Contracting for the Kitchen and Bath Renovations at LaRoy Froh, S. Washington, Mt Vernon Park and Hildebrandt Park. CONTACT PERSON: Douglas E. Fleming Executive Director (517) 372-7996 SUMMARY: Authorization of this Resolution constitutes the Commission's formal approval of a contract of $280,000 to renovate kitchen and baths at each LHC amp. BACKGROUND: Capital funds were allocated for 2019 to complete kitchen and bathroom renovations at each of the LHC amps. An architect was used in the process and a qualifying RFP was issued. The winning bid was submitted by First Contracting of Ovid, MI. The individual amp allocations were $70,000 each for Mt. Vernon, Hildebrandt, LaRoy Froh and South Washington. Each asset manager will determine the specific addresses/units of the renovations and their decision will be based on greatest need. TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting May 21,2019 Transmittal—Contract LHC&First Contracting Resolution No. 1312 Page'I of 2 FINANCIAL CONSIDERATION: Contractor Name: First Contracting Amount: $280,000 POLICY CONSIDERATIONS: The recommended action is in compliance with applicable HUD Procurement Regulations and LHC's Procurement Policy. Respectfully Submitted, Dou �s E. FI ' g, Secretary to the Board �Lans 0 Housing Commission i TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity" _6�1 Lansing Housing Commission Board Meeting May 21,2019 Transmittal—Contract LHC&First Contracting Resolution No. 1312 Page 2 of 2 �,�1G t totJs� . C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Resolution No. 1312 Adopted by the Lansing Housing Commission May 21, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Douglas E. Fleming, in his capacity as Executive Director or his designee, is authorized to enter into a contract between Lansing Housing Commission and First Contracting for Kitchen and Bath Renovations at Hildebrandt, LaRoy Froh, Mt Vernon and S Washington. The contract amount is $280,000 to renovate kitchen and baths at each LHC amp. Ryan Robinson, Chair Yeas Nays Cl) Abstentions Attest Secre For Clerks Use Only Resolution No: 1312 Date Adopted: 5/21/2019 TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"_61 Lansing Housing Commission Annual Plan and Public Hearing Meeting May 21,2019 Resolution 1312 Page 1 of 1 Lansing Housing Commission Summary Results for APRIL FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV REVENUE: Total Revenue Variance-Fav(Unfav) 3,964 8,097 (2,314) 3,788 13,536 4,096 81,774 Tenant Revenue Variance 1,772 7,289 (1,283) 2,552 10,330 - - HUD Revenue Variance (890) (2,163) (2,407) (1,482) (6,942) 2,936 80,383 Capital Fund Income 875 875 875 875 3,500 - - Other Income 2,207 2,097 501 1,843 6,648 1,160 1,391 Other - - - - - - 0 Budgeted Revenue 107,373 129,082 116,812 84,751 438,017 64,295 887,403 %Variance fav(unfav) 4% 6% -2% 4% 3% 6% 9% EXPENSES: Total Expense Variance Unfav(Fav) 30,561 37,554 30,872 28,615 127,601 14 110,112 Contributing Factors: MERS Contribution Special - Adjusted Expense Variance 30,561 37,554 30,872 28,615 127,601 14 110,112 -Overspend(Under spend) Salary Expenses (4,389) (2,560) (6,175) (5,320) (18,444) (14,497) (1,587) Employee Benefit Expenses 14,109 10,052 8,841 12,646 45,648 (2,475) 483 Utilities 9,280 5,487 6,199 7,321 28,288 977 102 Write-offs 2,578 369 1,669 434 5,050 - - Legal 79 49 723 (534) 317 5,791 - Professional Services 992 550 75 504 2,122 4,084 (765) Administrative Services - - - - - Insurance 709 125 1,429 1,843 4,107 167 1,045 Sundry/Postage/Office Supplies 24 (30) (192) 2,142 1,945 (421) 437 Management Fee 206 649 579 255 1,689 1,238 HAP Expense - 110,803 Inspections 845 (135) 2,508 - 3,218 - (6,000) Maintenance Costs 2,843 19,087 (2,663) 7,493 26,760 1,135 (215) Maintenance Contract-Unit Turns 3,925 3,139 15,643 1,760 24,467 - Other (643) 772 2,235 71 2,435 5,254 4,572 Budgeted Expense 88,222 106,709 109,658 91,156 395,745 55,535 873,972 %Variance fav(unfav) -35% -35% -28% -31% -32% 0% -13% Curr Mo.Actual Net Income(Loss) S (7,446) S (7,084) $ (26,032) $ (31,232) $ (71,794) $ 12,843 $ (14,907) YTD Actual Net Income(Loss)Net of CWIP $ (42,522) $ 183,298 $ (97,690) $ 123,584 $ 166,669 $ 350,484 $ (272,803) Prior YR YTD Net Income(Loss) $ 89,083 $ 140,976 $ 76,056 $ 41,641 $ 347,756 $ 286,100 $ (511,328) Cash Balance-April $ 504,316 $ 572,962 $ 693,766 $ 517,780 $ 2,288,824 $ 1,049,218 $ 727,214 Cash Balance-March $ 487,868 $ 564,080 $ 696,279 $ 530,589 $ 2,278,816 $ 1,095,669 $ 661,S2d CashBalance-February $ 469,630 $ 518,483 $. 670,867 $ 517,109 $ 2,176,089 $ 1,069,927 $ 685,019 C:\Users\KarenC\AppData\Local\Microsoft\Windows\Temporary Internet Files\COntent.Outlook\lU3MFCWG\Summary 1904\Summary 5/20/2019 2:36 PM :Ikinit Points-updatv(l for April results LIPH Program Revenue Variance Revenue was 3%above budget for the month of April Expense Variance Expense Variance Expenses were$128K or 32%above budget AMP Bgt Act Fav(Unfav) Key expense factors- MVP 88,222 118,782 (30,561) Benefit Expense was$46K above budget-Pension payments HP 106,709 144,263 (37,554) Utilities were$28K above budget-weather related/budget calculations LRF 109,658 140,530 (30,872) Write offs were$5K above budget-Part of a strategic effort to clean these up SWP 91,156 119,771 (28,615) Insurance Expense were$4K above budget-incorrectly budgeted Total 395,745 523,347 (127,601) Maintenance Costs were$27K above budget-plumbing at HP -32% Maintenance Costs-Unit Turns were$24K above budget less:CAP MGT 0 395,745 523,347 (127,601) Without BLI 1410 -32% Net Income Variance Net Income-Budget vs Actual AMP Bgt Act Fav unfav BLI1406 MVP 19,151 (7,446) (26,596) HP 22,372 (7,084) (29,457) LRF 7,154 (26,032) (33,186) SWP (6,405) (31,232) (24,827) Total $ 42,272 $ (71,794) $ (114,066) $ COCC Revenue Variance Revenue was$4K or 6%above budget HUD Revenue was$3K above budget Expense Variance Expense Variance Expenses were consistent with budget Comp Bgt Act Fav(Unfav) Salary and benefit expense is below budget yet offset by higher professional fees COCC 55,535 55,548 (14) Legal expenses surrounding union negotiations no/ Net Income Variance Net Income-Budget vs Actual Comp BRI: Act Fav unfav COCC 8,760 12,843 4,082 HCV Program Revenue Variance Revenue was$81K or 9%above budget Program Income was$74K above budget-increased vouchers Admin Fee Income was$6K above budget-increased vouchers Expense Variance _ Expenses were$110K or 13%above budget Expense Variance HAP expenses were$111k above budget-increased vouchers Comp Bgt Act Fav(Unfav) HCV 873,972 984,084 (110,112) -13% Net Income Variance Comp egt Act Fav unfav 80xx 13,431 (13,431) Admin 8001 13,886 13,886 Prgm 8002 (28,793) (28,793) Total 13,431 (14,907) (28,338) C:\Users\KarenC\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\JU3MFCWG\Summary 1904\Talking Points 5/20/2019 2:36 PM April Ratios HCV Ratios Prior Months Number of Vouchers Used 1,802 03/19 $ 514.53 HCV 8002 Expenses $ 915,746.52 02/19 $ 506.09 Average Cost Per Voucher $ 508.18 01/19 $ 507.80 LIPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt La Roy Froh S.Washington Total YTD Average Number of Units Leased 193 215 196 192 796 03/19 95.9% Number of Possible Units 202 220 210 198 830 02/19 95.8% Year-to-Date Occupancy Rate 95.5% 97.7% 93.3% 97.0% 95.9% 01/19 95.8% Average Revenue Per Occupied Unit 03/19 $ 561.81 Total LIPH Revenue $ 111,336.80 $ 137,179.06 $ 114,497.87 $ 88,539.13 $ 451,552.86 02/19 $ 572.94 Average Revenue Per Occupied Unit $ 576.87 $ 638.04 $ 584.17 $ 461.14 $ 567.28 01/19 $ 578.02 Average Tenant Revenue Per Occupied Unit 03/19 $ 161.78 Total Tenant Revenue $ 31,684.65 $ 41,791.00 $ 29,466.00 $ 32,114.00 $ 135,055.65 02/19 $ 170.93 Average Tenant Revenue Per Occupied Unit $ 164.17 194.38 150.34 $ 167.26 169.67 01/19 $ 173.36 Average Cost Per Occupied Unit 03/19 $ 661.89 YTD Average Monthly Expenses $ 132,836.04 $ 134,873.80 $ 144,080.57 $ 114,721.98 $ 526,512.29 02/19 $ 688.95 Average Cost Per Occupied Unit 688.27 627.32 735.10 597.51 661.45 01/19 $ 700.16 Company Ratios Operating Reserves Mt.Vernon Hildebrandt La Roy Froh S.Washington COCC HCV Admin Bank Account Balance $ 504,316.44 $ 572,961.77 $ 693,766.39 $ 517,779.73 $ 1,049,217.61 $ 513,905.50 YTD Expenses $ 1,328,360.39 $ 1,348,738.03 $ 1,440,805.73 $ 1,147,218.76 $ 559,974.24 $ 762,538.50 Number of Months 10 10 10 30 10 10 Average Monthly Expenses $ 132,836.04 $ 134,873.80 $ 144,080.57 $ 114,721.88 $ 55,997.42 $ 76,253.85 Number of Months of Operating Reserves(would like to have 4 months of operating reserves) 3.80 4.25 4.82 4.51 18.74 6.74 Prior Months 03/19 3.63 4.21 4.82 4.65 19.55 6.35 02/19 3.37 3.74 4.44 4.35 18.64 5.94 06/18 5.25 3.43 6.79 4.34 17.43 12.09 C:\Users\KarenC\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.OutlookVU3MFCWG\Summary 1904\Ratios(2) 5/20/2019 2:36 PM Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending April 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 304,673 $ 295.610 $ 9,063 $ 289,213 $ 354,732 $ 59,122 Tenant Revenue-Other 38,324 26,600 11,724 24,848 31,920 5,320 Total Tenant Revenue $ 342,997 $ 322.210 $ 20,787 $ 314,060 $ 386,652 $ 64,442 HUD PHA Operating Grants 781,258 751,388 29,871 731.268 901.665 150,278 CFP Operational Income 155,318 35,000 120,318 108,969 35,000 - Fraud Recovery and Other 6,266 4,819 1,447 10,045 6,408 1,589 Total Operating Revenue $ 1,285,838 $ 1,113,416 $ 172,422 $ 1,164.341 $ 1,329,725 $ 216,309 Administrative Salaries $ 74,631 $ 72,253 $ 2,379 $ 73,259 $ 85,390 $ 13,137 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 150,143 95,390 54,753 129.633 114,468 19,078 Bookkeeping Fees 14,493 14,550 (57) 14,620 17,460 2,910 Employee Benefits Contributions -Admin 23,895 23,488 407 30,036 28,085 4,597 Office Expenses 22,666 46,526 (23,860) 32,561 53,658 7,132 Legal 18,625 18,340 285 16,144 21,140 2,800 Travel 807 650 157 433 780 130 Other 1,710 14,700 (12.990) 7,773 18,000 3,300 Tenant Services-Other 18,044 - 18,044 17,100 - - Water 72,163 74,177 (2,014) 77,398 91,281 17,104 Electricity 35,859 30,897 4,962 36,415 35,455 4,559 Gas 45,781 33,500 12,281 46,623 39,500 6,000 Other Utilities Expense 6,656 5,950 706 5,675 6,050 100 Ordinary Maintenance and Operations-Labor 74,452 126,971 (52,519) 65,892 150,056 23,086 Ordinary Maintenance and Operations-Material 110,742 57,900 52,842 55,928 67,500 9,600 Ordinary Maintenance and Operations-Contrac 445,780 229,685 216,095 300,199 260,165 30,480 Employee Benefits Contributions -Ordinary 56,657 70,359 (13.701) 39,655 84,254 13,895 Protective Services-Other Contract Costs 1,975 2,000 (25) 1,935 2,400 400 Property Insurance 41,070 37,760 3,310 35,954 45,312 7,552 Liability Insurance 15,057 12,670 2,387 12,306 15,204 2,534 Workers Compensation 1.082 2,480 (1,398) 2,577 2,976 496 AllOtherinsurance 1,751 1,860 (109) 3,156 2,232 372 Other General Expenses 35.057 - 35,057 30,785 - - Compensated Absences - - - - - - Payment in Lieu of Taxes 12,347 15,124 (2,776) 12,301 18,154 3,030 Bad debt-Tenant Rents 27,398 5,800 21,598 6,278 6,960 1,160 Interest Expense 14,517 14,508 10 15,620 17,293 2,785 Total Operating Expenses $ 1,328,360 $ 1,012,536 $ 315,824 $ 1,075,259 $ 1,188,772 $ 176,236 Net Income(Loss) $ (42,522) $ 100,880 $ (143,402) $ 89,083 $ 140,953 $ 40,072 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending April 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 381,879 $ 345.020 $ 36,859 $ 336,075 $ 414,024 $ 69,004 Tenant Revenue-Other 28,254 17,015 11,239 28,931 20,015 3,000 Total Tenant Revenue $ 410,133 $ 362,035 $ 48,098 $ 365.007 $ 434,039 $ 72,004 HUD PHA Operating Grants 966,239 930,686 35,552 964,334 1,116,824 186,137 CFP Operational Income 149,615 35,000 114,615 111.785 35,000 - Fraud Recovery and Other 6,050 4,799 1,251 4,575 6,384 1,585 Total Operating Revenue $ 1,532,036 $ 1,332,520 $ 199,516 $ 1,445,701 $ 1,592.246 $ 259,726 Administrative Salaries $ 67,151 $ 71,099 $ (3,949) $ 71,002 $ 84,026 $ 12,927 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 165,763 104,732 61,031 141,448 125,679 20,946 Bookkeeping Fees 16,158 15,975 183 15,993 19,170 3,195 Employee Benefits Contributions -Admin 26,858 35,237 (8,379) 32,441 42,186 6,949 Office Expenses 27,982 28,891 (909) 32,711 34,314 5,423 Legal 20,817 16,460 4,357 20,100 20,160 3,700 Travel 410 800 (390) 586 960 160 Other 544 1,820 (1,276) 10,677 2,220 400 Tenant Services-Other 19,617 17,400 2,217 19,285 21,100 3,700 Water 86,883 82,700 4,183 83,374 98,700 16,000 Electricity 26,167 25,700 467 29,341 30,200 4,500 Gas 43,005 50,300 (7,295) 43,410 55,500 5,200 Other Utilities Expense - 6,590 (6,590) - 6,590 - Ordinary Maintenance and Operations-Labor 63,035 121,116 (58,081) 65,396 143.228 22,112 Ordinary Maintenance and Operations-Materia 57,910 52,650 5,260 40,171 64,200 11,550 Ordinary Maintenance and Operations-Contrac 525,712 342,585 183,127 508.595 405,535 62,950 Employee Benefits Contributions -Ordinary 49,064 55,340 (6,275) 37,729 66,246 10,906 Protective Services-Other Contract Costs 3,207 3,000 207 3,172 3,600 600 Property Insurance 36,507 39,500 (2,993) 37,482 47,400 7,900 Liability Insurance 12,270 10.320 1,950 10,084 12,384 2,064 Workers Compensation 1,178 1,640 (462) 2,131 1,968 328 All Other Insurance 1,645 1,660 (16) 2,895 1,992 332 Other General Expenses 37,804 18,998 18,806 33,448 22,255 3,267 Compensated Absences - - - Payment in Lieu of Taxes 22,710 17,732 4,978 17,579 21,882 4,150 Bad debt-Tenant Rents 7,147 9,000 (1,853) 14,643 10,800 1,800 Interest Expense 24,196 24,179 16 26,034 28,821 4,642 Total Operating Expenses $ 1,348,738 $ 1,160,424 $ 188,314 $ 1,304,725 $ 1,376,116 $ 215,692 Net Income(Loss) Q $ 172,095 $ 11,203 $ 140,976 $ 216,130 $ 44,035 Lansing Housing Commission Budget vs.Actual La Roy Froh For the Period Ending April 30,2019 YTD Amount YTO Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 294,197 $ 307,490 $ (13,293) $ 316,961 $ 368,988 $ 61,498 Tenant Revenue-Other 22,793 23,700 (907) 29,364 28,440 4,740 Total Tenant Revenue $ 316,990 $ 331,190 $ (14,200) $ 346,324 $ 397.428 $ 66.238 HUD PHA Operating Grants 866,818 836,735 30,083 859.486 1,004,082 167,347 CFP Operational Income 154,615 35,000 119,615 111.785 35,000 - Fraud Recovery and Other 4,692 4,879 (186) 5,475 6,480 1,601 Total Operating Revenue $ 1,343,115 $ 1,207,804 $ 135,311 $ 1,323.070 $ 1,442,990 $ 235.186 Administrative Salaries $ 71,370 $ 79,422 $ (8,052) $ 33,734 $ 93,663 $ 14,440 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 156,532 99,815 56,717 136,385 119,778 19,963 Bookkeeping Fees 14,732 15,225 (493) 15,220 18,270 3,045 Employee Benefits Contributions -Admin 27,986 27,638 347 14,756 33,055 5,417 Office Expenses 27.059 32,811 (5,752) 31.002 39,483 6,672 Legal 21,893 20,000 1,893 18,287 24,000 4,000 Travel 66 630 (564) 100 756 126 Other 7,018 6,000 1,018 15,707 7,200 1,200 Tenant Services-Other 16,295 21,800 (5,505) 18,132 26,160 4,360 Water 57,673 57,000 673 58,222 68,400 11,400 Electricity 35,312 32,580 2,732 32,974 39,096 6,516 Gas 43,212 55,300 (12.088) 44,111 59,300 4,000 Other Utilities Expense 12,199 12,550 (351) 11,439 12,660 110 Ordinary Maintenance and Operations-Labor 91,163 145,673 (54.510) 93,119 172,159 26,486 Ordinary Maintenance and Operations-Materia 99,527 82,280 17,247 64,397 98,856 16,576 Ordinary Maintenance and Operations-Contrac 525,761 265,330 260,431 455,847 319,820 54,490 Employee Benefits Contributions -Ordinary 64,566 70.875 (6,310) 55,025 84,848 13,972 Protective Services-Other Contract Costs 3,085 3,000 85 2,950 3.600 600 Property Insurance 51,718 43,390 8,328 41,948 52,068 8,678 Liability Insurance 16,386 13,060 3,326 12,734 15,672 2,612 Workers Compensation 1,141 1,580 (439) 2,056 1,896 316 All Other Insurance 6,830 2,350 4,480 3.604 2,820 470 Other General Expenses 37,084 20,933 16,151 31,882 24,749 3,816 Compensated Absences - - - - - Payment in Lieu of Taxes 13,871 15,661 (1,790) 17,258 19,499 3.838 Bad debt-Tenant Rents 19,037 6,000 13,037 15,747 7,200 1,200 Interest Expense 14,292 14,282 10 15,378 17,024 2.742 Total Operating Expenses $ 1,440,806 $ 1,150,186 $ 290,620 $ 1,247,014 $ 1,367,232 $ 217,046 Net Income(Loss) $ (HIM90 $ 57,618 $ (155,308) $ 76,056 $ 75,758 $ 18,140 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending April 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 317,747 $ 295,620 $ 22,127 $ 287,737 $ 354,744 $ 59,124 Tenant Revenue-Other 23,905 20,580 3,325 20,272 24,696 4,116 Total Tenant Revenue $ 341,651 $ 316,200 $ 25,451 $ 308.009 $ 379,440 $ 63,240 HUD PHA Operating Grants 550,016 530,855 19,161 494,333 637.025 106,171 CFP Operational Income 367,516 175,000 192,516 224,938 175,000 - Fraud Recovery and Other 11,619 5,149 6,471 8,550 6,804 1,655 Total Operating Revenue $ 1,270,802 $ 1,027,203 $ 243,599 $ 1.035.829 $ 1.198,269 $ 171,066 Administrative Salaries $ 61,232 $ 75,231 $ (13,999) $ 70,872 $ 88,909 $ 13,678 Auditing Fees - 5,000 (5,000) 5,000 5,000 - Management Fees 149,276 94,898 54,378 128,060 113,878 18,980 Bookkeeping Fees 14,365 14,475 (110) 14,381 17,370 2,895 Employee Benefits Contributions -Admin 33,185 36,773 (3,588) 31,171 44,023 7,250 Office Expenses 27,044 27,137 (93) 29,059 32,259 5,122 Legal 22,545 27,210 (4,665) 23,378 32,652 5,442 Travel (716) - (716) - - - Other 16,947 - 16,947 6,434 - - Tenant Services-Other 12,968 14,000 (1,033) 11,991 16,800 2,800 Water 168,476 156,150 12,326 158.955 187,380 31,230 Electricity 89,181 86,480 2,701 84,811 103,776 17,296 Gas 43,702 45,050 (1,348) 37,003 46,750 1,700 Other Utilities Expense 1,410 1,402 8 1,348 1,455 53 Ordinary Maintenance and Operations-Labor 104,311 151.688 (47,377) 123,509 179.268 27,580 Ordinary Maintenance and Operations-Materia 61,112 43,710 17,402 39,594 52,292 8,582 Ordinary Maintenance and Operations-Contrac 166,345 80,130 86,215 89,561 93,776 13,646 Employee Benefits Contributions -Ordinary 80,986 74,721 6,265 59,321 89,455 14,733 Protective Services-Other Contract Costs 2,346 1,400 946 1,400 1,680 280 Property Insurance 21,296 7,170 14,126 8,709 8,604 1,434 Liability Insurance 15,917 13,780 2,137 13,424 16,536 2,756 Workers Compensation 1,060 1,500 (440) 1,926 1,800 300 All Other Insurance 1,463 970 493 2,188 1,164 194 Other General Expenses 43,347 15,830 27,517 43,606 18,996 3,166 Compensated Absences - - - Payment in Lieu of Taxes 1,101 294 807 215 1,084 790 Bad debt-Tenant Rents 5,375 5,000 375 4,762 6,000 1,000 Interest Expense 2,945 3,261 (316) 3,512 3,888 626 Total Operating Expenses $ 1,147,219 $ 983,260 $ 163,959 $ 994,188 $ 1,164,793 $ 181,533 Net Income(Loss) $ 123,584 $ 43,944 $ 79,640 $ 41,641 $ 33,476 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending April 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 1,298,496 $ 1,243.740 $ 54,756 $ 1,229,985 $ 1,492,488 $ 248,748 Tenant Revenue-Other 113,275 87,895 25,380 103,415 105,071 17,176 Total Tenant Revenue $ 1,411,771 $ 1,331,635 $ 80,136 $ 1,333,400 $ 1,597,559 $ 265,924 HUD PHA Operating Grants 3,164,330 3,049,664 114,667 3,049,421 3,659,596 609,933 CFP Operational Income 827,065 280.000 547,065 557.477 280,000 - Fraud Recovery and Other 28,627 19,644 8.982 28,644 26,074 6,430 Total Operating Revenue $ 5,431,792 $ 4,680.943 $ 750,849 $ 4,968,941 $ 5,563,229 $ 882,287 Administrative Salaries $ 274,384 $ 298,005 $ (23,621) $ 248,867 $ 352,187 $ 54,183 Auditing Fees 15,000 20,000 (5,000) 20,000 20,000 - Management Fees 621,714 394,835 226,878 535,525 473,802 78,967 Bookkeeping Fees 59,748 60,225 (477) 60,214 72,270 12,045 Employee Benefits Contributions-Administrativ 111,924 123.136 (11.212) 108,404 147,349 24,213 Office Expenses 104.751 135,365 (30,614) 125,333 159,714 24,349 Legal Expense 83,880 82.010 1,870 77.909 97,952 15,942 Travel 567 2,080 (1,513) 1,119 2,496 416 Other 26,219 22,520 3,699 40,590 27.420 4,900 Tenant Services-Other 66,924 53,200 13,724 66.508 64.060 10,860 Water 385.195 370,027 15,168 377.949 445,761 75,734 Electricity 186,518 175,657 10,862 183,540 208.527 32,871 Gas 175,700 184,150 (8,450) 171,148 201,050 16,900 Other Utilities Expense 20.265 26.492 (6,227) 18,463 26,755 263 Ordinary Maintenance and Operations-Labor 332,960 545.448 (212.487) 347,915 644.711 99.264 Ordinary Maintenance and Operations-Materia 329,290 236,540 92,750 200.089 282,848 46,308 Ordinary Maintenance and Operations-Contrac 1,663,597 917.730 745,867 1.354,202 1,079.296 161,566 Employee Benefits Contributions-Ordinary 251,273 271,295 (20,021) 191,730 324,802 53.507 Protective Services-Other Contract Costs 10,614 9,400 1,214 9,458 11,280 1,880 Property Insurance 150,591 127,820 22,771 124,093 153,384 25,564 Liability Insurance 59,630 49,830 9,800 48.548 59,796 9,966 Workers Compensation 4,461 7,200 (2,739) 8,691 8,640 1,440 AllOtherinsurance 11,688 6,840 4,848 11,844 8,208 1,368 Other General Expenses 153,292 55.761 97,531 139.721 66,000 10,239 Compensated Absences - - - - - - Payments in Lieu of Taxes 50,029 48,811 1,219 47.352 60,619 11,808 Bad debt-Tenant Rents 58,958 25,800 33,158 41.431 30,960 5.160 Interest Expense 55,951 56.231 (280) 60,544 67.026 10,795 Total Operating Expenses $ 5,265,123 $ 4,306,406 $ 958,717 $ 4,621,186 $ 5,096,913 $ 790,507 Net Income(Loss) $ 166,669 $ 374,537 $ (207,867) $ 347,755 $ 466,316 $ 91,780 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending April 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 789,112 $ 685,773 $ 103,338 $ 679,023 $ 794,928 $ 109,155 Bookkeeping Fees Income 59,748 60,225 (477) 60,214 72,270 12,045 Fraud Recovery and Other 61,599 44,015 17,584 54,321 58,470 14,455 Total Operating Revenue $ 910,458 $ 790,013 $ 120,445 $ 793,558 $ 925,668 $ 135,655 Administrative Salaries $ 209,162 $ 345,137 $ (135,975) $ 269,989 $ 407,889 $ 62,752 Auditing Fees 5,000 5,000 - 5,000 5,900 900 Employee Benefits Contributions -Admin 56,933 95,081 (38,148) 68,420 113,617 18,536 Office Expenses 44,601 37,981 6,619 42,199 45,809 7,828 Legal 7,281 1,770 5,511 1,395 2,304 534 Travel 8,317 7,325 992 7,715 7,325 - Other 33,499 21,599 11,900 24,347 28,245 6,646 Tenant Services-Other 1,286 - 1,286 - - - Water 1,299 1,330 (31) 1,562 1,596 266 Electricity 8,688 8,750 (62) 7,634 10.500 1,750 Gas 1,613 1,890 (277) 1,602 2,268 378 Other Utilities Expense 285 240 45 263 288 48 Ordinary Maintenance and Operations-Material 300 450 (150) 73 450 - Ordinary Maintenance and Operations-Contrac 51,835 8,198 43,637 7,653 9,267 1,069 Protective Services-Other Contract Costs 388 315 73 492 315 - Property Insurance 1,521 1,040 481 1,724 1,248 208 Liability Insurance 226 - 226 - - - Workers Compensation 627 930 (303) 1,093 1,116 186 All Other Insurance 24,554 23,800 754 22,618 28,560 4,760 Other General Expenses 98,864 36,400 62,464 35,740 43,200 6,800 Compensated Absences - - - - - - Interest Expense 3,694 3,694 - 7,939 4,223 528 Total Operating Expenses $ 559,974 $ 600,930 $ (40,956) $ 507,458 $ 714.120 $ 113,190 Net Income(Loss) $ 350,484 $ 189,083 $ 161,401 $ 286,100 $ 211,548 $ 22,465 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending April 30,2019 YTD Amount YTD Budget YTD Varlance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 9,423,206 $ 8,868,900 $ 554,306 $ 8,319,188 $ 10,642,680 $ 1,773,780 Other Revenue 208 - 208 314 - - Fraud Recovery and Other 13.906 5,130 8,776 17,555 6,156 1,026 Total Operating Revenue $ 9,437,320 $ 8.874,030 $ 563,290 $ 8,337,057 $ 10,648,836 $ 1.774,806 Administrative Salaries $ 258,286 $ 261,923 $ (3,638) $ 215,072 $ 309,064 $ 47,141 Auditing Fees 25,000 25,000 - 25,000 25,000 - Management Fees 167,398 150,938 16,460 143,498 181,126 30,188 Bookkeeping Fees _ _ _ _ _ _ Employee Benefits Contributions -Admin 116,182 98,505 17,677 66,526 117,805 19,300 Office Expenses 113,917 87,097 26,820 114,989 99,036 11,939 Legal Expense - _ - _ _ _ Travel 257 - 257 23 - - Other 37 60,000 (59,963) 297 72,000 12,000 Tenant Services-Other - - _ _ _ _ Water Electricity - _ _ _ Gas 17 - 17 107 - - Other Utilities Expense 560 - 560 478 - - Ordinary Maintenance and Operations-Material - - - _ _ Ordinary Maintenance and Operations-Contrac 39,414 3,480 35,934 28,336 4,176 - Protective services-Other Contract Costs 259 - 259 209 - - Property Insurance - - _ _ _ - Liability Insurance 13,315 15,500 (2,185) 15,124 18,600 3,100 Workers Compensation 8,582 11,860 (3,278) 13,989 14,232 2,372 All Other Insurance - _ Other General Expenses 19,314 18.582 732 21,393 22,316 3,734 Compensated Absences - - _ _ Housing Assistance Payments 8,947,585 8,114,210 833,375 8,268,991 9,737,052 1,622.842 Bad Debt-Tenant Rents - - - - Interest Expense _ _ _ - Total Operating Expenses $ 9,710.123 $ 8.847.096 $ 863,027 $ 8,914.032 $ 10,600,407 $ 1,753,311 Net Income(Loss) $ (272,803) $ 26,934 $ (299,737) $ (576,975} $ 48,429 $ 21,495 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for April 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 34,257.30 1010-0000-111111 Chase Checking 16,448.87 504,316.44 1010-0000-112200 Accounts Receivable 1,540.85 1,660.30 1010-0000-112201 Allowance for Doubtful Accounts (154.08) (166.03) 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 44.84 1010-5005-115700 Intercompany (15,619.37) (20,523.59) 1010-0000-116201 Investments Savings - 128,981.45 1010-0000-121100 Prepaid Insurance (5,870.06) 23,480.19 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - (8,217.83) 1010-3000-144000 Construction in Progress - 43,422.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406.217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,469.122.26) 1010-1010-148100 Accumulated Depreclation-Build - (125,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00) 1010-0000-150300 Deferred Outflow-MERS - 17,763.00 TOTAL ASSETS (3,653.79) 3,987,113.50 LIABILITIES 1010-0000-200000 OPEB Liability - 388,980.00 1010-0000-200300 Pension Liability - 80.664.00 1 0 1 0-0000-21 0000 Construction Costs Payabe - 29,708.00 1010-0000-211100 Accounts Payable - - 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits 2,019.00 35,963.30 1010-0000-211999 Tenant Refunds 1,061.00 8,771.07 1010-0000-212000 Accrued Payroll - 7,699.80 1010-0000-213400 Utility Accrual - 14,675.35 1010-0000-213500 Accrued Comp Absences-Curr - 1,572.77 1010-0000-213700 Payment in Lieu of Taxes 711.82 28,734.18 1010-0000-214000 Accrued Comp Absences-non curr - 8,912.39 1010-0000-260600 Note Payable Non Curr-PNC - 376,122.17 1010-0000-260601 Note Payable-Curr-PNC - 33,900.97 TOTAL LIABILITIES 3,791.82 1,015,704.00 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 815,922.65 1010-0000-282000 Income and Expense Clearing (7,445.61) (1,850,194.85) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,591,532.63 TOTAL EQUITY (7,445.61) 2,971,409.50 TOTAL LIABILITES&EQUITY (3,653.79) 3,987,113.50 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for April 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 32,313.19 1020-0000-111111 Chase Checking 8,882.10 572,961.77 1020-0000-112200 Accounts Receivable (1,693.43) 10,691.41 1020-0000-112201 Allowance for Doubtful Accounts 169.34 (1,069.14) 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany (6,466.84) (14,733.44) 1020-0000-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 20,372.24 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress - 14,683.83 1020-3000-144000 Construction in Progress - 326,146.52 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment- Ranges & - 49,867.04 1020-1020-146500 Dwelling Equipment- Ranges & - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow-MERS - 14,875.00 TOTAL ASSETS (4,201.89) 5,228,431.86 LIABILITIES 1020-0000-200000 OPEB Liability - 203,615.00 1020-0000-200300 Pension Liability - 67,551.00 1020-0000-210000 Construction Costs Payabe - 24,878.00 1020-0000-211100 Accounts Payable - - 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits 1,002.00 37,439.19 1020-0000-211999 Tenant Refunds 2.00 4,212.45 1020-0000-212000 Accrued Payroll - 4,988.82 1020-0000-213400 Utility Accrual - 11,891.99 1020-0000-213500 Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 1,878.49 46,341.93 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr-PNC - 626,870.24 1020-0000-260601 Note Payable-Curr-PNC - 56,501.61 TOTAL LIABILITIES 2,882.49 1,092,395.39 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (85,251.34) 1020-0000-282000 Income and Expense Clearing (7,084.38) (1,110,744.92) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,612,289.73 TOTAL EQUITY (7,084.38) 4,136,036.47 TOTAL LIABILITES& EQUITY (4,201.89) 5,228,431.86 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for April 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 35,095.06 1080-0000-111111 Chase Checking (2,512.24) 693,766.39 1080-0000-112200 Accounts Receivable (1,067.50) 9,817.33 1080-0000-112201 Allowance for Doubtful Accounts 106.75 (981.73) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 44•84 1080-5005-115700 Intercompany (14,927.35) (9,075.86) 1080-0000-116201 Investments Savings - 128,981.45 1080-0000-121100 Prepaid Insurance (7,134.07) 28,536.28 1080-0000-140000 Land - 499,084.00 1080-3000-144000 Construction in Progress - 477,941.83 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798,636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130,795.00) 1080-0000-150300 Deferred Outflow-MERS - 19,232.00 TOTAL ASSETS (25,534.41} 4,766,173.16 LIABILITIES 1080-0000-200000 OPEB Liability - 327,868.00 1080-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-0000-211100 Accounts Payable - - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits 1,538.00 37,661.06 1080-0000-211999 Tenant Refunds (1,602.00) 4,895.98 1080-0000-212000 Accrued Payroll - 7,627.57 1080-0000-213400 Utility Accrual - 12,846.41 1080-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 816.19 35,031.47 1080-0000-214000 Accrued Comp Absences-non curr - 9,654.14 1080-0000-224000 Tenant Prepaid Rent (254.93) - 1080-0000-260600 Note Payable Non Curr-PNC - 370,290.79 1080-0000-260601 Note Payable-Curr-PNC - 33,375.37 TOTAL LIABILITIES 497.26 960,456.47 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 95,736.25 1080-0000-282000 Income and Expense Clearing (26,031.67) (1,337,132.22) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,042,643.66 TOTAL EQUITY _ (26.031.67) 3,805,716.69 TOTAL LIABILITES & EQUITY (25,534.41}_ 4,766,173.16 Lansing Housing Commission 1090 South Washington Park Balance Sheet for April 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 31,578.50 1090-0000-111111 Chase Checking (12,809.26) 517,779.73 1090-0000-112200 Accounts Receivable 1,106.99 14,364.62 1090-0000-112201 Allowance for Doubtful Accounts (110.70) (1,436.46) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 44.82 1090-5005-115700 Intercompany (14,939.60) (11,458.19) 1090-0000-116201 Investments Savings - 128,981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 15,502.04 1090-0000-140000 Land - 231,584.00 1090-3000-144000 Construction in Progress - 232,265.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges & - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29,817.00) 1090-0000-150300 Deferred Outflow- MERS - 17,726.00 TOTAL ASSETS (30,628.08) 3,439,969.98 LIABILITIES 1090-0000-200000 OPEB Liability - 202,555.00 1090-0000-200300 Pension Liability - 80,499.00 1090-0000-210000 Construction Costs Payabe - 29,647.00 1090-0000-211100 Accounts Payable - - 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits 322.00 35,141.50 1090-0000-211999 Tenant Refunds 447.00 18,632.53 1090-0000-212000 Accrued Payroll - 6,601.58 1090-0000-213400 Utility Accrual - 39.209.42 1090-0000-213500 Accrued Comp Absences-Curr - 3,159.64 1090-0000-213700 Payment in Lieu of Taxes (165.10) (2,037.69) 1090-0000-214000 Accrued Comp Absences-non curr - 17,904.60 1090-0000-260600 Note Payable Non Curr-PNC - 85,199.73 1090-0000-260601 Note Payable-Curr-PNC - 7,621.15 TOTAL LIABILITIES 603.90 524,133.46 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 97,912.44 1090-0000-282000 Income and Expense Clearing (31,231.98) (1,027,889.24) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 768,039.32 TOTAL EQUITY (31,231.98) 2,915,836.52 TOTAL LIABILITES & EQUITY (30,628.08) 3,439,969.98 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for April 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account 125.15 71,423.03 5005-0000-111111 Chase Checking (46,576.76) 977,794.58 5005-0000-112954 Accounts Receivables-Misc 251.30 1,292.05 5005-1010-115700 Intercompany 15,619.37 20,523.59 5005-1020-115700 Intercompany 6.466.84 14,733.44 5005-1080-115700 Intercompany 14,927.35 9,075.86 5005-1090-115700 Intercompany 14,939.60 11,458.19 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 8,857.79 5,967.71 5005-8002-115700 Intercompany (5,875.38) (15,098.20) 5005-8005-115700 Intercompany 505.15 4,198.81 5005-8010-115700 Intercompany 107.86 4,783.32 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 46,171.67 5005-0000-121100 Prepaid Insurance (2,547.36) 7,801.12 5005-0000-121200 Prepaid-Other 1,200.00 1,200.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (976,947.26) 5005-0000-150102 Investment in OG - 261,847.00 5005-0000-150300 Deferred Outflow-MERS - 12,436.00 TOTAL ASSETS 8,000.91 2,630,410.99 LIABILITIES 5005-0000-200000 OPEB Liability - 191,935.00 5005-0000-200300 Pension Liability - 56,475.00 5005-0000-210000 Construction Costs Payabe - 20,799.00 5005-0000-211100 Accounts Payable - - 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211704 Health Insurance W/H - 5,247.58 5005-0000-212000 Accrued Payroll - 11,497.74 5005-0000-213400 Utility Accrual - 975.36 5005-0000-213500 Accrued Comp Absences-Curr - 3,028.60 5005-0000-214000 Accrued Comp Absences- non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent (120.00) 4,695.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,721.64) (166,320.44) 5005-0000-260701 Note Payable-Curr-Davenport - 300,777.21 TOTAL LIABILITIES (4,841.64) 446,272.11 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 322,679.00 5005-0000-282000 Income and Expense Clearing 12,842.55 1,832,911.59 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 12,842.55 2,184,138.88 TOTAL LIABILITES&EQUITY 8,000.91 2,630,410.99 Lansing Housing Commission Housing Choice Voucher Balance Sheet for April 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 24,016.15 513,905.50 8002-0000-111111 Chase Checking (35,268.31) (4,098.07) 8004-0000-111111 Chase Checking - - 8002-0000-112200 Accounts Receivable 786.00 - 8002-0000-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany (8,857.79) (5,967.71) 8002-5005-115700 Intercompany 5,875.38 15,098.20 8004-5005-115700 Intercompany - - 8001-0000-121100 Prepaid Insurance (1,272.62) 5,090.48 8001-0000-146500 Dwelling Equipment- Ranges & - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS (14,721.19) 552,982.40 LIABILITIES 8001-0000-200000 OPEB Liability - 556,525.00 8001-0000-200300 Pension Liability - 83,152.00 8001-0000-210000 Construction Costs Payabe - 30.625.00 8001-0000-211100 Accounts Payable - - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable 186.00 186.00 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 13,548.79 8001-0000-213400 Utility Accrual - 16.89 8001-0000-213500 Accrued Comp Absences-Curr - 3,468.99 8001-0000-214000 Accrued Comp Absences-non curr - 19,657.60 TOTAL LIABILITIES 186.00 707,180.27 EQUITY 8001-0000-280500 Unrestricted Net Assets - (326,093.99) 8001-0000-282000 Income and Expense Clearing 13,885.74 153,607.91 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing (28,792.93) 38,645,847.47 8002-8002-282000 Income and Expense Clearing - (39,233,747.34) 8004-0000-282000 Income and Expense Clearing - 8004-8004-282000 Income and Expense Clearing - TOTAL EQUITY (14,907.19) (154.197.87) TOTAL LIABILITES& EQUITY (14,721.19) 552,982.40 IG Iipt�s'/ L� COININUSSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 May 21, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: April Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The next FSS orientation will be held in May for all interested participants. The FSS Coordinator is currently reviewing 3 files which may be closed due to meeting their graduation requirements. HCV Orientations: LHC had one (1) orientation during the month of April 2019 and fifteen (15) vouchers issued. One (1) VASH orientation was held for the month of April, and two (2) Vouchers were issued. Waiting List: 100 applications were pulled with a due date of March 29, 2019. Approximately 50 applications were returned for processing. Files have been distributed for processing of eligibility. The first orientation for qualified applications will be on April 23, 2019. Department Initiatives: In the HCV Program there are currently 1,802 vouchers housed in all its programs. Fifty-five participants are with the Shelter Plus Care Program (S+C), 84 are housed under the Permanent Supportive Housing Program (PSH), and 143 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,520 are housed under the Housing Choice Voucher Program. TDDn7Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" I_ans r(I Meetine May 2I.2019 I Iousin,Choice Voucher Report April 2019 Page I nrG ,,�G rlotlS�L r LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Voucher Utilization March Voucher Program Total Units 1,863 March Traditional HCV Utilization 1668 March % Utilized Units 92% April Voucher Program Total Units 1,863 April Traditional HCV Utilization 1663 April % Utilized Units 92% Voucher Disbursement HUD March HAP Disbursement $881,659 LHC March HAP/UAP Disbursement $884,048 % Voucher Funding Utilization 101% HUD April HAP Disbursement $885,614 LHC April HAP/UAP Disbursement $887,159 % Voucher Funding Utilization 100% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 18 rent reasonables for the fiscal year 2019, This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity' Lansing Housing Commission Board Meeting May 21,2019 1 lousing Choice voucher rtepart April 2019 Poee 2 or0 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 .Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period thirty (30) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting May 21.2019 Housing Choice Vouchcr Report April 2019 I'ugc 3 nl G �,XrtG I-1()(J LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 indicates there were twenty three (23) 24-hour deficiencies and forty three (43) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of March 31, 2019, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 TDD/TTY#: 1-800-545-1833 Ext.919 [ — . "Equal Housing Opportunity"L(! Lansing housing Commission Board tMecting May 21.2019 Housin,Choice Voucher Rcpori April 2019 P;ige 4 ol'G n LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 92%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L�l Lansing Housing Commission Board Meeting May 21,2019 Housing Choice Voucher Report April 2019 Page 5 ol'G ��,�Nc lacws� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 38 mandatory slots, 19 slots/households or (50%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 56% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of eight (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 03/31/2019 TDD/TTY#: 1-800-545-1833 Ext.919 -Equal Housing Opportunity' uk� Lansing Housing Commission Beard Mating May 21.2019 I lousing Choice Voucher Report April 2019 Page 6 ol'6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 May 21, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: April 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 98% (not including the modernization units) at the end of April. LHC Unit Months Leased (UML) was 811 (with units in MOD) or 98% occupancy rate. LHC maintained a 98% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 96% at the end of April. There were eight (8) households moved in, two (2) residents moved out, and zero (0) unit transfers. The UML was 195 which equals 96%. At the end of April, Mt. Vernon had a total of (33) open work orders. Hildebrandt Park occupancy was 99% at the end of April. There were three (3) households moved in, th ree (3) resident moved out, and zero (0) unit transfers. The UML was 217 which equals 99%. At the end of April, Hildebrandt had a total of 42 open work orders. LaRoy Froh occupancy was 99% at the end of April. There was two (2) household moved in, th r e e (3) residents moved out, two (2) unit transfers. The UML was 204 TDD/TTY#: 1-800-545-1833 Ext. 919 '.Equal Housing Opportunity'[(�i kw ing Flousin.Commission noartl Mcctin<_May 21.2019 Monthiv Asset Pimwgement Report April 2019 l'agc 1 ore �lz�Sx,46 1.1( IS,/ LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 which equals 97%. At the end of April, LaRoy Froh had a total of 34 open work orders. South Washington Park occupancy was 99% at the end of April. There were four (4) households moved in, one (1 ) resident moved out, and one (1) unit transfer. The UML was 195 which equals 99%. At the end of April, South Washington had a total of 69 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Number g Total Site day of month MOD Move Move Transfer of Units Ins Outs Units MOD u including Occupancy Units MOD units rate) Mt Vernon 202 195 96% 8 ? -0 -0 Hildebrandt 220 217 99% 3 0 0 LaRoy Froh 213 204 97% 2 S. Washington 197 195 99% 4 1 1 0 Totals 832 811 98% 17 9 3 3 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 36,057 $ 38,603 $ 2.546 107% Hildebrandt $ 43,398 $ 49,353 $ 5,955 11 1% LaRoy Froh $ 30,429 $ 35,610 $ 5,181 117% S. Washington $ 32,486 $ 34,494.01 $ 2008.01 107% Totals $ 142,370 $ 173,060.01 $30,690.01 122% TDDIM#: '1-800-545-1833 Ext.919 L —7 "Equal Housing Opportunity" 1,allsin�S I'lollsilh C.,0111111issio❑Boar(l meeting may 21,2619 Monthly Asset MMI419en lei't Rcport April 21)19 Page 2 ol'C X'IG 1-1(-)t, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3230 N Waverly 3 1-10-19 99 5-15-19 $4,100 MVP Transfer. LHC completing Minor repairs. Awaiting approval for Plumbing repairs. 3842 Wilson 1 3-1-19 60 Read $1,400 Move in 5-3-19 1717 Glenrose 3 2-22-19 66 6-1-19 TBA First Contracting to complete rehab in addition to the kitchen 3508 N Waverly 4 3-21-19 22 5-15-19 and bathroom remodel $3,000 Abraham Alvarez- Nodarse completing 1449 Comfort 3 4-1-19 29 5-15-19 rehab. $4,160 S&S completing rehab. 3866 Wilson 1 4-1-19 29 Read Unit offer accepted. 4248 Glenburne 3 4-1-19 29 Read $750 Findin a licant $3,800 Unit offer sent. TDD/TTY#: 1-800-545-1833 Ext. 919 LEI"Equal Housing Opportunity"I& Lansing I lousing Commission[3o;irci Meeting Mery 21.2019 Monthly Asset Managentenl Reporl April 2019 I'age 3 ol'6 LHC COiMNIISSM 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comm ents*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 da s 103-3124-E 5 3-6-19 39 4-3-19 $350 Lease ready, Turner became , applicant ineligible for this bedroom size, processing new a plicant. 103-3124-D 2 3-4-19 56 5-7-19 $1650 Painted and floors Turner St. completed, waiting on car entrx,. 103-1906 Hoyt 2 3-4-19 56 5-7-19 $2900 One more week for floors and maintenance then rt=;;rIv for move in. TDD/TTY*: I-800-545-1833 Ext. 919L-72 "Equal Housing Opportunity"IQI Lansing I lousing Commission Board Meeting May 21,2019 �Iunthiy Asset Manuocmcnl Report April 2019 Page 4 ol'( I•� LHC COYIIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2438 3 2-19-18 254 TBD Pending 6-18 Fire @2436 Reo minor Reo damage to the unit damaged 2-19-18 Resident moved out. 111-2434 3 1-18-18 316 7-14-18 Pending 6-18 Fire @2436 Reo minor Reo damaged to the unit damaged. 1-18-18 Resident moved 111-2436 3 6-7-18 257 TBD Pending Fire Unit-offline 5/17/19 Reo contract signed 5/10/19 111-908 W 3 2-1-19 12 demolition has started Pending 2-18-19 extensive damage Miller done to unit. Unit has been painted and is pending san/poly of floors. Estimated completion 3-1. 4/5/19 pending concrete work for porch. Maintenance is completing scope of work. Estimated completion 4/19. 5/17/19 pending concrete work, unit was offered to 111-2502 3 10 internal transfer 4/8/19 Reo 5/17/19 unit is completed and pending applicant 111-2202 2 4/5/19 6 orientation Reo Leased up 111-1610 W 3 4/3/19 8 Leased up Miller TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"__J Lansing Housing Commission Board Mccling May 2I,2U 19 Monthly Asset NIMM"enient Report April 2t)19 I'aac 5 nl'6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 312 1 4/11/19 19 5/17/19 In house turn 112-3200 S Washington 115 1 4/8/19 22 5/1J19 In Had to wait on applicant house turn TDDfM#: 1-800-535-1833 Ext,919 121 "Equal Housing Opportunity" 1_:nuing Iirnrsim fbmuussion t3o,-ml klecting 11t. -1,201I1 Nlonthl%Assct management Rupon April 2019 lame 6 of 0 t K fir;, LUC G NANIISSiON 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 May 21, 2019 Executive Director's Report Activities Capital Projects • Security Cameras • Kitchen/Bath • Elevator • MVP basketball court • Landscaping —All Locations • Asphalt repairs —All Locations • Federal Labor Standards Compliance/Compliance Officer Staff Changes • Maintenance opening — LRF • Finance director update RAD Activities 1. Disposal of Scattered Sites 2. RAD application submission o Resident meetings o Resident Information Notices (RIN) 3. Development team 4. Develop timelines/responsibilities 5. HUD repositioning meeting 6. City of Lansing meeting June 19th with Brian McGrain Other Activities • Site visits to LHC properties • AP processing revisions/improvements • Budget development 2019 • COL summer program • Unemployment hearing • COL Award — Ending Veteran Homelessness • Paychex Consulting • Technology Updates (Computers, Servers, Elite, Happy) TDDnTY#: 1-800-545-1833 Ext, 919 1:21 "Equal Housing Opportunity""—,— Lansing Housing Commission Annual Plan and Public Hearing Meeting Lansing Housing Commission Board Meeting May 21, 2019 Interim Director Report Page 1 of 1 ��, C:, NO(I LHC COM1MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax; (517)487-6977 LHC Board Sign-In Sheet Date of Meeting: May 21, 2019 Name Organization Phone # E-mail Speaking Y/N A,Nvorea A��cea L1��/ 517 Z-7/L15 �a�s�c.oYq M c e, 1 'rocr.k)n L x P N 5 t I - 51"I l-) m a ke I i oJq(or,, )5m) is (O CC. SS��e:.t �1,,) 0 KI r� 51�r e ��Ct1 )`lvYi SU J(Ar)51y,, y c„ TDD/TTY#: 1-800-545-1833 EA 919 "Equal Housing Opportunity"�4�! Lan ili-,I lollsina Commission Annual 11llin and Public Hearin,meeting Lansing I Ihusill Commission Board;\meeting Slav 21.2019 sium-In Siect Pagc I or 1 .�,1G HUGS% ti i LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 June 26, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: May Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator is in the process of putting the final touches on a quarterly newsletter for the FSS participants. The first newsletter will focus on summer events for both kids and families. Upcoming topics may include upcoming events, resources, financial money saving tips, interviewing tips, and success stories of program completion. The FSS Coordinator also recently participated in a 3 series web training which provided some great tips and suggestions on creating more successful program. HCV Orientations: LHC had two (2) orientations during the month of May 2019 and twenty-six (26) vouchers issued. One (1) VASH orientation was held for the month of May, and six (6) vouchers were issued. Waiting List: This fiscal year the waiting list has a 48% successful lease up rate for all vouchers issued. LHC has issued 188 vouchers since July 2018 with 38 vouchers still out searching. 15% of participants lease up in less than 30 days, 25% lease up between 30-60 days, 22% between 60-90 days, 17% lease between 90-120, and 21% lease between 120-150 days. Department Initiatives: In the HCV Program there are currently 1,804 vouchers housed in all its programs. Fifty-two participants are with the Shelter Plus Care Program (S+C), 81 are housed under the Permanent Supportive Housing Program (PSH), and 145 are housed under TODlTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"ISi Lansing,►-lousing Commission Board Meetini-I June 26.2019 I-lousing Choice Voucher Report%4ay 2019 Pagc I orG -- LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 the HUD Veterans Affairs Supportive Housing (VASH). 1,526 are housed under the Housing Choice Voucher Program. Voucher Utilization April Voucher Program Total Units 1,863 April Traditional HCV Utilization 1663 April % Utilized Units 89% May Voucher Program Total Units 1,863 May Traditional HCV Utilization 1671 May % Utilized Units 90% Voucher Disbursement HUD April HAP Disbursement $881,659 LHC April HAP/UAP Disbursement $887,159 % Voucher Funding Utilization 100% HUD May HAP Disbursement $911,668 LHC April HAP/UAP Disbursement $888,691 % Voucher Funding Utilization 97% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 TDD/TTY#: 1-800-545-1833 Ext.9'19 "Equal Housing Opportunity'IUL Lansing Housing Commission Board Meeting June 26,2019 I lousing Choice Vouclicr Report May 2019 Paue 2 ol'G SANG Hot" . ,SQL COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 18 rent reasonables for the fiscal year 2019. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period thirty (30) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. TDD/TTY#: 1-800-545-1833 Ext.919 1!�l "Equal Housing Opportunity"& Lansin_Housing Commission 130:11-d MCetIM June?b,2019 Housing choice voucher Report May 2019 Page 3 ol'G S� LHIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were twenty-three (23) 24-hour deficiencies and forty three (43) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_UL Lansing Flnusin Commission Board,\lectina,June 26.2019 - hlousin_s Choice Vouclier Report N1ay 2019 Page 4 ol'G `1 �l LHC - COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487 69r7 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 1 Aas 10 of a posO19,Siblethe 10 points. reporting rate is 98%. Based on PIC, LHC records this nd cat Annual Reexaminations I PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent I PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections nspected each unit under contract at least bi-annually. This indicator shows if LHC has i As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections Internal Scoring PIC Scoring 10 10 Indicator 13- Program utilization The department utilization rate during this reporting period is 92%. In an effort to participants p g .11 ilization rate will maximize the number of articl ants that are housed, the ro ram s ut TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity' Lansing 1 lrnisinc Conurtission Board viectine June 26,2019 liuusint;Chuice vouclier Report May 2019 Pace ol'G ��1G 1-IOIiS, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 38 mandatory slots, 22 slots/households or (58%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 63% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of eight (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 05/31/2019 TDDIM#: 1-800-545-1833 Ext.919 2 "Equal Housing Opportunityd(!�i Lansing 1 lousing Commission 13oard Meeting hme 26.2019 I lousing Choice Voucher Report May 2019 11age 6 nl 6 V LHC CON111\11ISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 June 26, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: May 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 97% (not including the modernization units) at the end of May. LHC Unit Months Leased (UML) was 809 (with units in MOD) or 97% occupancy rate. LHC maintained a 97% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 96% at the end of May. There were five (5) households moved in, two (2) residents moved out, and zero (0) unit transfers. The UML was 194 which equals 96%. At the end of May, Mt. Vernon had a total of (12) open work orders. Hildebrandt Park occupancy was 99% at the end of May. There were four (4) households moved in, four (4) resident moved out, and zero (0) unit transfers. The UML was 217 which equals 99%. At the end of May, Hildebrandt had a total of 59 open work orders. LaRoy Froh occupancy was 96% at the end of May. There was two (2) household moved in, three (3) residents moved out, three (3) unit transfers. The UML was 205 TDDfT7Y#: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity" 6 I.ansin"Housing Connnission Board Vlccting,.lunc 26,2019 mombly.,\ssct Alanagcmcnt Rcport May 2019 Paec 1 nr(i .S CONIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 which equals 96%. At the end of May, LaRoy Froh had a total of 29 open work orders. South Washington Park occupancy was 98% at the end of May. There were four (4) households moved in, six (6) resident moved out, and zero (0) unit transfer. The UML was 193 which equals 98%. At the end of May, South Washington had a total of 61 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units Ins Outs Units including Occupancy Units MOD units rate) Mt Vernon 202 194 96% 5 2 0 0 Hildebrandt 220 217 99% 4 4 0 0 LaRoy Froh 213 205 96% 2 3 3 2 S. Washington 197 193 98% 4 6 0 0 Totals 1 832 809 97% 15 15 3 2 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 37,731 $ 41,025 $ 3,139 108% Hildebrandt $ 41,032 $ 50,712.76 $ 0 124% LaRoy Froh $ 28,615 $ 36,738 $ 8,123 128% S. Washington $ 34,033 $ 35,024 $ 991 103% Totals $ 141,411 $ 163,499.76 $12,253 116%0 TDD/TTY#: ,I-800-545-1833 Exl. 919 "Equal Housing Opportunity"I imnsing Housing Commission Board Meet ing.lune 26,2019 Monthly Asset Mana-,ament Rvpoi t?vhy 2019 Ilzme 2 o1'6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3230 N Waverly 3 1-10-19 141 5-15-19 $4,100 MVP Transfer. COL Plumbing inspection on 6- 12-19 4132 Balmoral 3 5-28-19 7 6-30-19 TBD Looking for contractor 2915 Delta River 3 5-1-19 33 6-30-19 $4,800 S&S completing rehab. Fire damage, mold remediation. 1717 Glenrose 3 2-22-19 101 Ready $3,300 Chris White completing rehab. 3262 N Waverly 2 5-28-19 9 6-30-19 $1,300 Chris White completing rehab. 3820 Wilson 1 5-1-19 63 Ready $800 LRF Transfer on by 6-21- 19. 4312 Glenburne 2 5-28-19 9 6-30-19 $1,600 Abraham Alvarez- Nodarse completing rehab. 4248 Glenburne 3 4-1-19 63 Ready $3,800 Move in by 6-12-19 TDD/TTY#: 1-800-545-1833 Ext.919 1:21 "Equal Housing Opportunity"' i.ansinu I Iousins Commission Board N9ectins.lure 26.2019 A9inrild� Assct Management Report May 2019 Page 3 of 6 G IIO(/ l i LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3124-E 5 3-6-19 39 4-3-19 $350 Will be leased up before Turner the end of the month 103-3212-C 4 5-26-19 4 6-26-19 $2400 Painting and floors Turner St. completed; carpentry work out for quotes 103-11636 High 3 5-18-19 12 6-26-19 $1900 All work completed by 6- 14-19 Cleaning needed. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity'k Lansin,Housing Commission Board lMeeting,tune 26.2019 \4ontltly.,\sset Management Report Nlay 2019 Page 4 or( I�Hl COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2438 3 2-19-18 254 TBD Pending 06-13 Unit is clean and Reo being shown to applicants. 111-2434 3 1-18-18 316 7-14-18 Pending 6-13 applicant assigned to Reo unit. Will lease up the week of 6-24 111-2436 3 6-7-18 257 TBD Pending 6-13 Unit is under Reo construction. 111-908 W 3 2-1-19 12 Pending 6-13 Leased up/transfer Miller 111-2502 3 4-8-19 10 6-13 Leased up Reo 111-4911 3 6-10-19 3 6-13 in process of scope and Christiansen assigning contractor 111-2334 3 6-11-19 3 6-13 in process of scope and Reo assigning contractor 111-6405 S 4 05-28-19 4 6-13 unit is done with rehab, Washington touch up work being completed. Will call/schedule time for applicants to view unit 6-14 111-2322 4 6-6-19 4 6-13 unit has been painted; Reo floors/scope work are being completed this week. Applicant had orientation and is pending unit completion. 111-2526 2 5-29 2 6-13 unit is ready for SWP Reo transfer for 6-14. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_ Lansing I lousing Commission Board Mceling.ltitle 26,2019 Monthly Asset Management Report May 2019 Page S of 6 n �v: LHC CON4NIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 307 1 5-14-19 17 6-25-19 In Waiting on applicant house turn 112-3200 S Washington 227 1 5-28-19 2 6-25-19 In Waiting on applicant house turn 112-3200 S Washington 430 1 5-14-19 17 6-25-19 In Waiting on applicant house turn 112-3200 S Washington 104 1 5-9-19 22 6-25-19 In Floor needs to be replaced house turn TDD/TTY#: 1-800-545-1833 Ext.919 E "Equal Housing Opportunity'166 1_ansin,1 Iousin4;Cununission Bmird Meeting June 26,2019 Monthly Asset Management Report May 2019 Page 6 or( �.\11G f-I%S'i N F] �Uc CO`VAISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 June 26, 2019 Executive Director's Report Activities Capital Projects • MVP basketball court • Landscaping —All Locations • Asphalt repairs —All Locations RAD Activities 1. Disposal of Scattered Sites 2. RAD application submission o Resident meetings o Resident Information Notices (RIN) 3. Develop timelines/responsibilities 4. City of Lansing/MSHDA meeting n Other Activities • Site visits to LHC properties • COL summer program • Paychex/ADP Consulting TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L�!J Lansing Housing Commission Annual Plan and Public Hearing Meeting Lansing Housing Commission Board Meeting June 26,2019 Interim Director Report Page 1 of 1 U S �Ulc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LHC Board Sign-in Sheet Date of Meeting: June 26, 2019 Name Organization Phone # E-mail Speaking YIN /fu,_c�Qs A, j; 7-S�,:,Z- v PS s= 1?_re,4It 01«,SA� YGvcSl� �� I, 1-5 TDD/TTY#: 1-800-545-1833 Ext.919 ■ — , "Equal Housing Opportunity 16�J Lansing I lousing Commission Annual flan and Public Hearinc Meeting Lansing Housing Commission Board Mccting.lunc 26,2019 sium-In Shea Pac 1 ul'1 Hp(j � LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission June 26, 2019 Call to Order 1. Roll Call 2. Approval of Minutes of May 21, 2019 Action Items: Approve the following LHC Policies presented last month for review: LHC Electronic File storage Policy LHC FOIA Policy LHC Investment Policy LHC Process for Write-offs and Collections Policy LHC Social Security Confidentiality Policy LHC Workplace Misconduct Policy Resolution No. 1313 - Review and approval of the 2020-2021 Budget. Informational Items: a. Policies for your review and approval at our next meeting: LHC Bed Bug Policy LHC Code of Conduct Policy LHC Credit Card Policy LHC HCV De-Concentration Policy LHC Smoke Free Property Policy LHC Smoke Free Workplace Policy LHC Substance Abuse and Drug Free Workplace LHC Vehicle Policy b. Finance Report May 2019 Steven Raiche c. Housing Choice Voucher May 2019 TDD/TTY#: 1-800-545-1833 Ext.919 1� "Equal Housing Opportunity"_� f Lansing 1 luusins CUn ill i�SiL511 11OW'd Mcetine lime 26.2()I1) Awida Page I ol'2 ..X,4ci Floc, Z, �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 d. Asset Management Report May 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 LEI "Equal Housing Opportunity'LL' Lansing Housing Commission I.;oard mcming Anne 20.20N Agenda I'•nw 2 ol'2 ��\-!G I-IOU IS'/ -1 LUC CON4MISSlON 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of the May 21, 2019 Commissioner Robinson called the meeting to order at 5:32 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober - phone and Loria Hall, Rhett Huyck - absent. STAFF: Marcus Hardy Marcel Jackson Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Steven Raiche Guests: See List Commissioner Henry moved and Commissioner Sober seconded a motion to approve the minutes of the April 24, 2019 commission meeting. The Motion was approved by all members present. Action Items: Resolution No. 1311 — LHC Procurement Policy HUD made recent changes to the Procurement Policy; the limits have been increased. LHC is requesting to increase limits as well. HUD revised limit to $250,000 for which the PHA would complete an RFP for Board Approval. Micro Purchase request to increase to $10,000, Small Purchase $10,000-$249,999. Anything over $250,000 requires RFP and Board approval. Ryan request an amendment to policy to include Board threshold at $150,000. Commissioner Sober supports. Commissioner Harvey Supports also. Commissioner Robinson motioned for approval, Commissioner Sober seconded. Approved by all members present. Resolution No. 1312 — Kitchen and Bath Reno This project is already budged for, it is currently in the approved capital plan. Board approval needed. LHC has had three bidders, First Contracting was awarded the bid. This renovation includes $70,000 for each AMP. Each AMP manager identified, by address, units requested to be completed. No renovations to the scattered sites due to movement to RAD. LHC plans to release the scattered sites. TDDn-TY 9: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity' Lansing Housing Commission Board Meeting June26,2019 Lansing I lousing Commission minMCJ May 21,2019 Paec 1 0l'8 v \ \ LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Commissioner Henry motioned for approval, Commissioner Sober seconded. Approved by all members present. Informational Item: Review and approve the following LHC Policies: LHC Electronic File Storage Policy LHC FOIA Policy LHC Investment Policy LHC Process for Write-Offs and Collections Policy LHC Social Security Confidentiality Policy LHC Workplace Misconduct Policy Commissioners acknowledge receipt of policies. NOTE: Commissioners can review and amend these policies at any time. Commissioners agree to review policies over the next couple of weeks and will be prepared to include next month as an action item. Written Informational Reports were provided as follows: Finance Report—April 2019 — Steven Raiche Mr. Raiche provided a brief overview of the April 2019 Finance Reports. Steven also discussed the sheet of financial ratios. • Occupancy rates are up this year; this is reflected in the favorable revenue numbers compared to that budgeted. • Salary expense is down compared to budget all year. • Benefit package payment made in April and is reflected in this report. • Maintenance costs continue to occur throughout the year compared to what has been budgeted. The big picture is that this brings AMPS up to standards. • Ratio: prior months there were numbers presented in June of 2018, these numbers were skewed. This is the fiscal year end and can make numbers difficult to compare. • Commissioner Robinson states that Commissioner Henry and Hall will attend finance meetings. TDDr M#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"IL A Lansing Housing Commission Board Meeting June26,2019 Lansine Housing Commission Minutes May 21,2019 Pane 2 or8 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Housing Choice Voucher (HCV) Report — April 2019 Kim Shirey provided a brief overview of the April 2019 HCV Reports. • As of last week, HCV was invited from the City of Lansing to attend a program to celebrate efforts achieved to address veterans' homelessness. An award was given to LHC — HCV. • Doug — 5 groups were awarded for their contribution to end veteran homelessness. Three Continuums of Care locations in State of Michigan, we have systems in place to identify, house and provide services to continue living in housing for veterans. LHC — HCV was very instrumental in building this. • HCV will attend a Stand Down put on by Holy Cross Services —This is where several agencies provide necessities for daily living to veterans —this will be held 5/22/19 at UAW Hall on Clare St. HCV will supply toilet paper at the Stand Down. • A Shelter Plus Care Program —this is a separate voucher program designated to provide housing and supportive services for homeless persons with disabilities. CMH does the referrals to HCV for this program. HCV currently houses 55 households under this program. Asset Management Report — March 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 94% at the end of April. There was four (4) move-in, two (2) move -outs and zero (0) transfers. There were 16 open work orders. The current occupancy rate is 96%. There are 8 vacancies, two (2) market ready. There are 16 open work orders. Average work order is 21 days old. Positive Note: Basketball court construction will begin next week. Hildebrandt (HP) & Scattered Sites, AMP 103 — Andrea Baily, HP had an occupancy rate of 99% at the end of April. There were three (3) move-ins, three (3) move-outs and zero (0) transfers. There were 42 open work orders. The current occupancy rate is 98%. There are 46 open work orders. Average work TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunily" Lansing Housing Commission Board Meeting June26.2019 Lansing I loosing Commis ion\minutcs May 21.2019 Page 3 or LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 order is 30 days old. Positive Note: Hildebrandt Park began a food program for the residents May 13th 2019. Residents have the opportunity to take items they are in need of. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 99% at the end of April. There was one (1) move-in, zero (0) move-outs and two (2) transfers. There were 52 open work orders. The current occupancy rate is 98%. Two (2) residents will move in by 5/31/19. There were 40 open work orders. Positive Note: Community LED lighting has been installed. Fire unit construction is underway, will begin 5/28/19. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 98% at the end of April. There were three (3) move-ins, five (5) move-out and zero (0) transfers. There were 89 open work orders. The current occupancy rate is 98%. There were four (4) vacancies. 73 work orders that are open. Average work order time is 63 days. Positive Note: Received flyers for health bus coming to SWP June 11th, 2019. Doug — Mulch will be added to all the sites by the end of the month. Discussion Items: None Other Items: Doug Fleming's Contract Independent Contractor Agreement: Doug reviewed this with attorney, no edits have been made. This Contract is for Doug's interim to be extended for a 12-month period. Commissioner Henry moved, Commissioner Sober seconded. Approved by all members present. Also discussed was the agreement for Doug to use LHC space and supplies when he is on site for other work. Doug agreed to this with the assistance of legal counsel. No changes or amendments made. Commissioner Henry moved, Commissioner Sober seconded. Approved by all members present. TDDrM#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"tL l Lansing Housing Commission Board Meeting June26,2019 Lansing I lousing Commission Minulcs May 21,2019 Page 4 of*8 �,\C4(; 1-1O(j LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Executive Director's Comments: Activities • Security Cameras o Completed most of the work at SWP, the contractor will then move to the next AMP. • Kitchen/Bath o This RFP has been approved. • Elevator o Moving forward with this project, will be implementing in the next couple of weeks. • MVP basketball court o Will be resurfaced next week, summer recreational program for LHC residents and community members will begin Mid-June. • Landscaping o All Locations will be done • Asphalt repairs —All locations o Current finalizing asphalt repairs, contractors marked driveways and parking lots. Concrete contractor did preliminary work last fall and grinded down trip hazards. This work is in relation to REAC inspections to increase REAC score. Staff Changes • Maintenance opening — LRF o Continued opening, maintenance from other sites have assisted to keep LRF work orders down. • Finance director update o Steven is presently filling in for this position. Looking at other alternatives for this position, some skill sets may not be required. Will potentially outsource HR for payroll. RAD Activities • Disposal of Scattered Sites o Researching how this will be done, HUD and Doug are in communication regarding Section 18 — outright sale of the properties and can use capital in the RAD process to reduce debt in sites. o As stated previously, the current residents will have an option to buy the unit. The current residents could also work with MSHDA for assistance with buying the home. TDDrM#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"i�,!_ Lansing Housing Commission Board Meeting JUne26,2019 Lansing liousin6 Commission\Ginulcs May 21,2019 Paec.5 of8 LHC CONIN/IISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 o Commissioner Henry asked if the scattered homes would be sold at market value, this has yet to be determined. RAD application Submission • Resident Meetings o These are required prior to submitting the application. • Resident Information Notices (RIN) o This is also required prior to submission. o A relocation specialist will be included in the resident meetings to ensure that HUD guidelines are being met. Development team • Team of consultants — wide variety such as environmental, architect, contractors, etc. This team will begin to be built. This will be procured in alignment with the Procurement Policy. • Criteria for each vendor will be developed also. Develop timelines/responsibilities • This is in the works. HUD repositioning meeting • HUD repositioning meeting (conference call with HUD, Doug, CCA) to discuss repositioning of the assets. City of Lansing Meeting • Will meet with City of Lansing staff Brian McGrain — Economic Development on June 19t" CCA will present information to the City of Lansing. LHC will look for areas to partner with the City of Lansing. City council approval may be required for some items. SWP and MVP scored the best as most likely to be funded, submission in October for these two properties. HP and LRF will be submitted at a future date (April or May of 2020). Other Activities: • Site visits to LHC properties o Ryan joined Doug on a couple site visits this past month. • AP processing revision/improvements o System will be implemented to get invoices paid faster TDDrM#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"'L ' Lansing Housing Commission Board Meeting June26,2019 Lansing 1 lousing Commission Minutes A1my 21,2019 Pane 6 oI'S -L I J11C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • Budget development 2019 o 99-9% completed, Dickie May has joined again with Dawn's absence. • COL summer program o Mentioned above. • Unemployment hearing • COL Award Ending Veteran Homelessness o Mentioned above by Kim • Paychex Consulting o Providing a proposal for services for benefits. • Technology Updates (computers, servers, Elite & Happy) o Will update 10 computers and software needs to be updated. A server died and another server is dying. President's Comments: Reminder: Commissioners would like a heads up for onsite activities so that they have the opportunity to join. Happy to see progress on work orders, low numbers and low average, Search for new ED is tabled at the moment. Skillset of ED for RAD will be different than the LIPH Model. The Mayor wants to continue to be in the process of this search. Public Comment: limit 3 minutes per person — none Other Business: None TDDn-TY P 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting June26,2019 I_ansine I knising C'nnnnission Minutes May 21,2019 Page 7 48 -ICY Nou LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Adjournment: The meeting was adjourned at 6:26 p.m. 7� - Date 61 Rya h Robinson, Chair Date — —� `DodU Fl fging, Acting Secreta ll TDDn-TY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"�L .l Lansing Housing Commission Board Meeting June26,2019 Lansing I lousing commission Minutes May 21,2019 Pa,c 8 ors LHC COMMISSION 419 Cherry Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 June 26, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval of Lansing Housing Commission's FY2020 Operating Budgets Resolution No. 1313 RECOMMENDATION: Staff recommends approval of Resolution No.1313 which approves Lansing Housing Commission's FY2020 Fiscal Year Operating Budget for all Programs, Low Income Public Housing AMPS, Housing Choice Voucher, and Central Office Cost Center. CONTACT PERSON: Doug Fleming Executive Director (517) 372-7996 SUMMARY: The program budgets reflect anticipated expenditures based on prior year actuals, anticipated rate changes and program changes. BACKGROUND: The Code of Federal Regulations under Title 24 Part 990 (The Public Housing Operating Fund Program) requires Board approval of all operating budgets before the fiscal year commences. The resulting Board resolution must be filed at the local field office as HUD-form 52574. The attached budgets for the Low Income Public Housing Program ("LIPH"), Housing Choice Voucher Program ("HCV") and Central Office Cost Center ("COCC") are compliant with this HUD requirement. FINANCIAL CONSIDERATION: These budget projections are based on last year's actual operating expenses, projected staffing configurations, and HUD funding projections. The budget for each business unit projects a break even or better position. TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting June 26, 2019 Transmittal—LHC FY2020 Operating Budget Resolution No. 1313 Page 1 of 2 POLICY CONSIDERATIONS: One of the major governance responsibilities of the Board is to set policy for LHC. Approval of the budget falls within the Board governance responsibilities. Respectfully Submitted, Doug'F\le 'ing, Secretar�,to the h6ard Lansing ousing Commission J TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting June 26,2019 Transmittal—LHC FY2020 Operating Budget Resolution No. 1313 Page 2 of 2 4 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Resolution No. 1313 Adopted by the Lansing Housing Commission June 26, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: The Lansing Housing Commission's FY2020 Annual Budget for Low Income Public Housing, Housing Choice Voucher and Central Office Cost Center, are approved as presented. Doug Fleming, in his capacity as the Executive Director or his designee is authorized to administer the budgets in accordance with HUD rules, regulations and guidelines. Ryan Robinson, Chair Yeas Nays Abstentions Attes Secreta! For Clerks Use Only Resolution No: 1313 Date Adopted: 6/26/2019 TDDrrTY#: 1-800-545-1833 Ext.919 1:21 "Equal Housing opportunity"�! Lansing housing Commission 1'loard Meeting Inns 26,201) :lnnual 13udects F1'2020 Resolution 1313 Page 1 01'1 LANSING HOUSING COMMISSION MT VERNON Budget forFY2020 Summary Account Total Prior Yr Proi Diff Inc(Dec) %Cha INCOME: 1Tenant Rental Revenue Total 381,524 365,608 15,916 4% 2Tenant Revenue -Other Total 31,500 45,989 (14,489) -52% Bookkeeping Fees Income Total - - - 00/ CFP Operational Income Total 90,000 186,381 (96,381) -52% Fraud Recovery and Other Total 6,908 7,519 (611) -25'% HUD PHA Operating Grants Total 882,273 937,510 (55,237) -6% Management Fees Income Total - - - 0 330011 Administrative Fees - - 340200 HUD PHA Grants(hard costs) - 52,107 (52,107) -100% TOTAL OPERATING INCOME 1,392,205 1,595,113 (202,908) -13% EXPENSES: 01Administrative Salaries Total 90,189 89,558 631 1io 02Auditing Fees Total 5,000 5,000 - -100% 03Management Fees Total 117,550 118,286 (736) -1;0 0413ookkeeping Fees Total 17,280 17,392 (112) -1% 05Employee Benefits Contributions -Admin Total 22,683 28,674 (5,991) -25% 060ffice Expenses Total 29,667 28,539 1,128 361% 071-egal Total 17,800 22,351 (4,551) -20';0 08Travel Total 960 968 (8) -.1% 090ther Total - 2,026 (2,026) -200% 10Tenant Services -Other Total 18,200 21,653 (3,453) -161Y, 11WaterTotal 96,300 86,595 9,705 21% 12Electricity Total 43,600 43,031 569 1% 13Gas Total 49,570 54,937 (5,367) -10% 140ther Utilities Expense Total 6,400 7,987 (1,587) -20 150rdinary Maintenance and Operations -Labor Total 90,848 89,342 1,506 2 160rdinary Maintenance and Operations -Material Total 68,050 140,465 (72,415) -189% 170rdinary Maintenance and Operations -Contracts Total 361,375 526,047 (164,672) 199% 18Employee Benefits Contributions -Ordinary Total 51,194 67,989 (16,795), -255� 19.11-lousing Assistance Payments Total - - - 0 19Protective Services -Other Contract Costs Total 2,400 2,370 ' 30 1% 20Property Insurance Total 55,876 49,284 6,592 13% 21Liability Insurance Total 19,174 18,069 1,106 646 22Workers Compensation Total 2,976 1,298 1,678 129% 23AI1 Other Insurance Total 2,232 2,101 131 Ego 240ther General Expenses Total 18,931 19,573 (642). -3% 26Payment in Lieu of Taxes Total 17,285 14,817 2,469 1790 2713ad debt-Tenant Rents Total 19,200 32,877 (13,677) -42% 29Depreciation Expense Total - - - 0% 301nterest Expense Total 15,871 17,421 (1,550) -9% OPERATING EXPENSES 1,240,612 1,508,651 (268,039) -18: Total Net Income/(Loss) 151,592 86,462 65,131 75% Total Net Income/(Loss) w/o Depreciation 151,592 86,462 65,131 LANSING HOUSING COMMISSION HILDEBRANDT Budget for FY2020 Summary Account Total Prior Yr Pro] Diff Inc(Dec) %Cha INCOME: 1Tenant Rental Revenue Total 490,116 458,255 31,861 79� 2Tenant Revenue-Other Total 25,415 33,905 (8,490) -83% Bookkeeping Fees Income Total - - - 00/0, CFP Operational Income Total 80,000 179,538 (99,538) -559"0' Fraud Recovery and Other Total 6,384 7,259 (876) -39;'� HUD PHA Operating Grants Total 1,090,856 1,159,486 (68,631) -6 Management Fees Income Total - - - 01,110 330011 Administrative Fees - - - 340200 HUD PHA Grants (hard costs) - 53,061 (53,061) -100% TOTAL OPERATING INCOME 1,692,770 1,891,505 (198,735) -11% EXPENSES: 01Administrative Salaries Total 91,588 80,581 11,007 14% 02Auditing Fees Total 5,000 - 5,000 - -100% 03Management Fees Total 129,795 131,873 (2,078) -2% 0413ookkeeping Fees Total 19,080 19,390 (310) -2% 05Employee Benefits Contributions -Admin Total 28,726 32,230 (3,504) -5% 060ffice Expenses Total 38,815 33,875 4,940 -1050 071-egal Total 26,865 24,980 1,885 8% 08Travel Total 960 492 468 95% 090ther Total - 1,297 (1,297) -200% 10TenantServices-Other Total 20,600 23,540 (2,940) -12% 11 Water Total 96,916 94,151 2,765 6% 12Electricity Total 31,882 31,400 482 2% 13Gas Total 54,065 51,606 2,459 5% 140ther Utilities Expense Total 6,590 10,109 (3,519) -35;% 150rdinary Maintenance and Operations -Labor Total 99,518 75,642 23,876 32% 160rdinary Maintenance and Operations -Material Total 76,100 74,062 2,038 -11% 170rdinary Maintenance and Operations-Contracts Total 489,200 624,863 (135,663) -1769b 18Employee Benefits Contributions -Ordinary Total 45,241 58,877 (13,636) 8% 19.1Housing Assistance Payments Total - - - 0% 19Protective Services -Other Contract Costs Total 3,696 3,849 (153) -4% 20Property Insurance Total 49,660 43,808 5,852 13% 21Liability Insurance Total 15,518 14,724 794 5% 22Workers Compensation Total 1,968 1,414 554 39510 23AI1 Other Insurance Total 1,740 1,973 (233) -12% 240ther General Expenses Total 20,182 22,868 (2,686) -12% 26Payment in Lieu of Taxes Total 29,645 27,252 2,393 9% 2713ad debt-Tenant Rents Total 10,800 8,577 2,223 26% 29Depreciation Expense Total - - - 0% 301nterest Expense Total 26,452 29,035 (2,583) -9°a OPERATING EXPENSES 1,420,603 1,527,467 (106,865) -7% Total Net Income/(Loss) 272,167 364,037 (91,870) -25% Total Net Income/(Loss) w/o Depreciation 272,167 364,037 (91,870) LANSING HOUSING COMMISSION LaROY FROH Budget for FY2020 Summary Account Total Prior Yr Proi Diff Inc(Dec) %Cha INCOME: 1Tenant Rental Revenue Total 351,108 353,037 (1,929) -1% 2Tenant Revenue-Other Total 28,680 27,351 1,329 76% Bookkeeping Fees Income Total - - - 011I CFP Operational Income Total 185,000 185,538 (538) 0'1'0 Fraud Recovery and Other Total 6,480 5,631 849 6% HUD PHA Operating Grants Total 975,198 1,040,182 (64,983) -65. Management Fees Income Total - - - 0% 330011 Administrative Fees - - - 340200 HUD PHA Grants (hard costs) - 51,512 (51,512) -10040 TOTAL OPERATING INCOME 1,546,466 1,663,251 (116,785) -7% EXPENSES: 01Administrative Salaries Total 90,487 85,644 4,843 6% 02Auditing Fees Total 5,000 5,000 - -100% 03Management Fees Total 124,285 120,796 3,489 30,a 04Bookkeeping Fees Total 18,270 17,678 592 3% 05Employee Benefits Contributions -Admin Total 22,777 33,583 (10,806) -34% 060ffice Expenses Total 36,155 43,285 (7,130) 93% 071-egal Total 24,000 26,271 (2,271) -9% 08Travel Total 850 79 771 978% 090ther Total 2,000 2,825 (825) -62% 10Tenant Services-Other Total 14,400 19,555 (5,155) -26% 11 Water Total 68,400 69,208 (808) -65"0' 12Electricity Total 43,900 42,374 1,526 4% 13Gas Total 59,200 51,855 7,345 14°,6 140ther Utilities Expense Total 12,684 14,639 (1,955) -13% 150rdinary Maintenance and Operations - Labor Total 97,591 109,395 (11,804) -11% 160rdinary Maintenance and Operations-Material Total 101,300 129,419 (28,119) 16% 170rdinary Maintenance and Operations -Contracts Total 505,810 615,708 (109,898) 140% 18Employee Benefits Contributions -Ordinary Total 53,321 77,479 (24,158) 41 19.11-iousing Assistance Payments Total - - - 01/0 19Protective Services -Other Contract Costs Total 3,600 3,702 (102) -3% 2013roperty Insurance Total 70,356 62,062 8,294 13% 21Liability Insurance Total 20,996 19,663 1,333 7 22Workers Compensation Total 1,896 1,369 527 39"0 23AI1 Other Insurance Total 5,115 8,196 (3,081) -38% 240ther General Expenses Total 22,896 22,005 891 4% 2613ayment in Lieu of Taxes Total 15,901 16,645 (744) -4% 2713ad debt-Tenant Rents Total 20,600 22,845 (2,245) -10% 29Depreciation Expense Total - - - 0010 301nterest Expense Total 15,625 17,151 (1,526) -990 OPERATING EXPENSES 1,457,415 1,638,429 (181,014) -11% Total Net Income/(Loss) 89,051 24,822 64,229 2595. Total Net Income/(Loss) w/o Depreciation 89,051 24,822 64,229 LANSING HOUSING COMMISSION 50.WASHINGTON Budget for FY2020 Summary Account Total Prior Yr Proj Diff Inc(Dec) %Cha INCOME: 1Tenant Rental Revenue Total 390,276 381,296 8,980 2% 2Tenant Revenue -Other Total 21,312 28,685 (7,373) -165% Bookkeeping Fees Income Total - - - 0%o CFP Operational Income Total 214,299 441,020 (226,721) -51% Fraud Recovery and Other Total 6,978 13,943 (6,965) -102% HUD PHA Operating Grants Total 619,236 660,019 (40,783) -6% Management Fees Income Total - - - 0% 330011 Administrative Fees - - - 340200 HUD PHA Grants (hard costs) - 59,766 (59,766) -100",, TOTAL OPERATING INCOME 1,252,101 1,584,729 (332,628) -21 EXPENSES: 01Administrative Salaries Total 93,170 73,478 19,692 27% 02Auditing Fees Total 5,000 5,000 - -IM 03Management Fees Total 118,162 117,246 916 1% 0413ookkeeping Fees Total 17,370 17,238 132 1% 05Employee Benefits Contributions -Admin Total 35,175 39,822 (4,647) 2% 060ffice Expenses Total 29,183 ' 51,534 (22,351) -264% 071-egal Total 30,202 27,054 3,148 1296 08Travel Total - (859). 859 0% 090ther Total - 1,256 (1,256) -100°b 10Tenant Services -Other Total 9,600 15,561 (5,961) -38% 11 Water Total 212,820 202,171 10,649 1.1% 12Electricity Total 107,016 107,017 (1) 0% 13Gas Total 46,305 52,442 (6,137) -12% 140ther Utilities Expense Total 1,485 1,692 (207) -12% 150rdinary Maintenance and Operations- Labor Total 99,032 125,173 (26,141) -21% 160rdinary Maintenance and Operations -Material Total 66,548 77,338 (10,790) 117% 170rdinary Maintenance and Operations -Contracts Total 127,735 195,610 (67,875) -379% 18Employee Benefits Contributions -Ordinary Total 53,534 97,184 (43,650) -63% 19.11-lousing Assistance Payments Total - - - 0410 19Protective Services -Other Contract Costs Total 1,908 2,815 (907) -32% 20Property Insurance Total 28,977 25,555 3,422 135. 21Liability Insurance Total 20,093 19,101 993 5% 22Workers Compensation Total 1,800 1,272 528 41% 23AI1 Other Insurance Total 1,880 1,756 124 + 7% 240ther General Expenses Total 19,733 23,520 (3,787)' -16% 26Payment in Lieu of Taxes Total 1,814 1,322 492 37% 2713ad debt-Tenant Rents Total 6,000 6,451 (451) -7% 29Depreciation Expense Total - - - 0% 301nterest Expense Total 3,568 3,926 (358), -9% OPERATING EXPENSES 1,138,110 1,291,673 (153,563) -12% Total Net Income/(Loss) 113,990 293,055 (179,065) -61% Total Net Income/(Loss) w/o Depreciation 113,990 293,055 (179,065) LANSING HOUSING COMMISSION LIPH CONSOLIDATED Budget for FY2020 Summary Account Total Prior Yr Proj Diff Inc(Dec) %Cha INCOME: 1Tenant Rental Revenue Total 1,613,024 1,558,195 54,829 4% 2Tenant Revenue-Other Total 106,907 135,930 (29,023) -141% Bookkeeping Fees Income Total - - - 0% CFP Operational Income Total 569,299 992,478 (423,179) -43`X, Fraud Recovery and Other Total 26,749 34,352 (7,603) -46% HUD PHA Operating Grants Total 3,567,563 3,797,196 (229,634) -6b Management Fees Income Total - - - 0% 330011 Administrative Fees - - - 340200 HUD PHA Grants (hard costs) - 216,447 (216,447) -100% TOTAL OPERATING INCOME 5,883,541 6,734,597 (851,056) -13% EXPENSES: 01Administrative Salaries Total 365,434 329,260 36,174 11% 02Auditing Fees Total 20,000 20,000 - -100°t, 03Management Fees Total 489,792 488,201 1,591 0% 0413ookkeeping Fees Total 72,000 71,698 302 0°% 05Employee Benefits Contributions -Admin Total 109,362 134,309 (24,947) -15% 060ffice Expenses Total 133,820 157,233 (23,412) 122°0 071-egal Total 98,867 100,656 (1,789) -2% 08Travel Total 2,770 680 2,090 307% 090ther Total 2,000 7,404 (5,404) -73% 10Tenant Services -Other Total 62,800 80,309 (17,509) -22% 11 Water Total 474,436 452,125 22,311 9°113 12Electricity Total 226,398 223,822 2,576 1% 13Gas Total 209,140 210,840 (1,700) -1% 140ther Utilities Expense Total 27,159 34,427 (7,268) -210, 150rdinary Maintenance and Operations -Labor Total 386,989 399,553 (12,564). -3% 160rdinary Maintenance and Operations - Material Total 311,998 421,284 (109,286) -47`Xb 170rdinary Maintenance and Operations -Contracts Total 1,484,120 1,962,228 (478,108) -1.87% 18Employee Benefits Contributions -Ordinary Total 203,290 301,528 (98,238) -354f, 19.1Housing Assistance Payments Total - - - 0% 19Protective Services -Other Contract Costs Total 11,604 12,736 (1,132) -9% 20Property Insurance Total 204,869 180,709 24,160 13% 21Liability Insurance Total 75,782 71,556 4,226 69" 22Workers Compensation Total 8,640 5,353 3,287 61% 23AI1 Other Insurance Total 10,967 14,026 (3,059) -22% 240ther General Expenses Total 81,742 87,966 (6,224) -7% 2613ayment in Lieu of Taxes Total 64,645 60,035 4,610 81,110 27Bad debt-Tenant Rents Total 56,600 70,749 (14,149) -20% 2913epreciation Expense Total - - - 0% 301nterest Expense Total 61,515 67,533 (6,017) -9« OPERATING EXPENSES 5,256,740 5,966,220 (709,481) -12°G Total Net Income /(Loss) 626,801 768,377 (141,575) 18 Total Net Income/(Loss) w/o Depreciation 626,801 768,377 (141,575) LANSING HOUSING COMMISSION HCV CONSOLIDATED Budget for FY2020 Summary Account Total Prior Yr Proj Diff Inc(Dec) %Cha INCOME: 1Tenant Rental Revenue Total - - - 0% 2Tenant Revenue-Other Total - - - 0% Bookkeeping Fees Income Total - - - 0% CFP Operational Income Total - - - 0% Fraud Recovery and Other Total 7,306 8,888 (1,582) -169% HUD PHA Operating Grants Total 11,574,480 11,307,847 266,633 4% Management Fees Income Total - - - 0% 330011 Administrative Fees - - - 340200 HUD PHA Grants (hard costs) - - - TOTAL OPERATING INCOME 11,581,786 11,316,735 265,051 2% EXPENSES: 01Administrative Salaries Total 304,337 309,943 (5,606) -2% 02Auditing Fees Total 25,000 25,000 - -100% 03Management Fees Total 195,982 200,878 (4,896) -2% 0413ookkeeping Fees Total - - - 0% 05Employee Benefits Contributions -Admin Total 129,885 139,419 (9,534) 15°0 060ffice Expenses Total 147,420 136,700 10,720 595% 071-egal Total - - - 0% 08Travel Total - 309 (309) -100% 090ther Total 64,000 43,527 20,518 -53% 10Tenant Services-Other Total - - - 0% 11 Water Total - - - 0% 12Electricity Total - - - 0% 13Gas Total - 20 (20) -100:o 140ther Utilities Expense Total 630 672 (42) -6% 150rdinary Maintenance and Operations -Labor Total - - - 0% 160rdinary Maintenance and Operations -Material Total - 88 (88) -10035 170rdinary Maintenance and Operations-Contracts Total 2,964 3,499 (535) -5 18Employee Benefits Contributions -Ordinary Total - 227 (227) -100% 19.1Housing Assistance Payments Total 10,594,572 10,737,102 (142,530) -1% 19Protective Services -Other Contract Costs Total 300 311 (11) -3 5,:', 20Property Insurance Total - - - 0 21Liability Insurance Total 15,582 15,978 (396) -2% 22Workers Compensation Total 15,048 10,298 4,750 46:b 23AI1 Other Insurance Total - - - Ot-o 240ther General Expenses Total 22,548 23,177 (629) -3% 26Payment in Lieu of Taxes Total - - - 0% 2713ad debt-Tenant Rents Total - - - 0% 29Depreciation Expense Total - - 0511 301nterest Expense Total - - - 0% OPERATING EXPENSES 11,518,267 11,647,148 (128,858) -1% Total Net Income/(Loss) 63,519 (330,413) 393,910 Total Net Income/(Loss) w/o Depreciation 63,519 (330,413) 393,910 LANSING HOUSING COMMISSION cocc Budget for FY2020 Summary Account Total Prior Yr Proi Diff Inc(Dec) %cha INCOME: 1Tenant Rental Revenue Total - - - 05o 2Tenant Revenue-Other Total - - - 00M Bookkeeping Fees Income Total 71,971 71,698 274 090 CFP Operational Income Total - - - 01/0 Fraud Recovery and Other Total 71,070 73,919 (2,849) -430 HUD PHA Operating Grants Total - - - 0% Management Fees Income Total 911,297 903,813 7,484 -1% 330011 Administrative Fees - - - 340200 HUD PHA Grants (hard costs) - - - TOTAL OPERATING INCOME 1,054,338 1,049,429 4,909 0% EXPENSES: 01Administrative Salaries Total 233,633 250,995 (17,362) -7% 02Auditing Fees Total 5,900 5,900 - -100% 03Management Fees Total - - - 0% 04Bookkeeping Fees Total - - - 0% 05Employee Benefits Contributions -Admin Total 75,063 68,319 6,744 2 3% 060ffice Expenses Total 54,801 53,073 1,728 1163% 071-egal Total 2,300 8,738 (6,438) -74% 08Travel Total 12,480 9,981 2,499 255'. 090ther Total 47,344 94,443 (47,099) -32°0 10Tenant Services-Other Total 1,500 1,544 (44) -39% 11WaterTotal 1,596 1,559 37 6% 12Electricity Total 10,500 10,425 75 1010 13Gas Total 2,268 1,936 332 17% 140ther Utilities Expense Total 408 342 66 19Xo 150rdinary Maintenance and Operations -Labor Total - - - 01,10 160rdinary Maintenance and Operations -Material Total 500 394 106 710, 170rdinary Maintenance and Operations -Contracts Total 5,899 7,899 (2,000) -357% 18Employee Benefits Contributions -Ordinary Total - - - 0% 19.1Housing Assistance Payments Total - - - 01)0 19Protective Services -Other Contract Costs Total 400 466 (66) -14% 2013roperty Insurance Total 1,920 1,825 95 5% 21Liability Insurance Total 240 271 (31) -11% 22Workers Compensation Total 1,200 752 448 59% 23AI1 Other Insurance Total - 29,465 (29,465) -100°0 240ther General Expenses Total 227,800 118,637 109,163 92so 26Payment in Lieu of Taxes Total - - - 0% 2713ad debt-Tenant Rents Total - - 0% 29Depreciation Expense Total - - - 0% 301nterest Expense Total 2,373 4,433 (2,060) -46910 OPERATING EXPENSES 688,124 671,398 16,727 2% Total Net Income/(Loss) 366,213 378,031 (11,818) -390 Total Net Income/(Loss) w/o Depreciation 366,213 378,031 (11,818) Lansing Housing Commission Summary Results for MAY FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV REVENUE: Total Revenue Variance-Fav(Unfav) 31,911 23,077 20,371 9,381 84,740 4,354 303,003 Tenant Revenue Variance 11,905 6,882 (S,238) 3,128 16,677 HUD Revenue Variance (2,342) (2,163) (2,407) (1,482) (8,394) 3,229 297,891 Capital Fund Income 5,954 5,954 5,9S4 5,954 23,815 - - Other Income 16,394 12,405 22,061 1,782 52,641 1,125 5,112 Other - - - - - (0) Budgeted Revenue 107,373 129,082 116,812 84,751 438,017 64,295 887,403 %Variance fav(unfav) 30% 18% 17% 11% 19% 7% 34% EXPENSES: Total Expense Variance Unfav(Fav) 40,031 39,618 51,760 77 131,486 7,602 128,640 Contributing Factors: MERS Contribution Special - Adjusted Expense Variance 40,031 39,618 S1,760 77 131,486 7,602 128,640 -Overspend(Underspend) Salary Expenses (2,690) (3,333) (10,073) (6,398) (22,493) (16,132) (1,901) Employee Benefit Expenses (3,128) (2,847) (6,311) (3,137) (1S,423) (3,786) (3,564) Utilities (284) 16,495 3,8S6 4,999 2S,066 (25) Write-offs 2,970 (768) (886) 1,125 2,441 - Legal (475) (585) 302 (777) (1,534) 1,154 - Professional Services 6,663 6,035 5,55S 5,895 24,148 7,931 (967) Administrative Services - - - - - - Insurance 393 (219) 1,096 1,534 2,804 (30) (1,463) Sundry/Postage/Office Supplies (6,750) (3,579) (942) (13,862) (25,132) 14,685 (2,687) Management Fee 410 598 528 408 1,944 1,238 HAP Expense - 139,303 Inspections 158 (100) (140) (83) 1,200 (6,000) Maintenance Costs 28,440 10,312 55,984 8,741 103,477 303 116 Maintenance Contract-Unit Turns 11,205 16,090 4,536 10 31,841 - Other 3,119 1,520 (1,746) 1,538 4,431 2,301 4,565 Budgeted Expense 91,378 107,422 108,588 90,741 398,129 54,714 878,502 %Variance fav(unfav) -44% -37% -48% 0% -33% -14% -15% Curr Mo.Actual Net Income(Loss) $ 7,874 $ 5,119 $ (23,165) $ 3,314 $ (6,858) $ 6,333 $ 183,264 YTD Actual Net Income(Loss)Net of CWIP $ (34,648) $ 188,418 $ (120,8S6) $ 126,898 $ 1S9,812 5 3S6,817 $ (89,539) Prior YR YTD Net Income(Loss} $ 92,803 $ 162,943 $ 109,802 5 34,633 $ 400,181 $ 301,010 $ (600,689) Cash Balance-May $ 481,672 $ 60S,381 $ 7S9,S76 $ 501,471 $2,348,041 $ 1,092,704 $ 932,273 Cash Balance-April $ 504,316 $ S72,962 5 693,766 $ 517,780 $2,288,824 $ 1,049,218 $ 727,214 Cash Balance-March $ 487,868 $ 564,080 $ 696,279 $ 530,589 $2,278,816 $ 1,095,669 661,524 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1905\Summary 1905\Summary MTD 6/19/2019 12:42 PM Lansing Housing Commission Summary Results YTD for MAY FY2019 Description MT Vernon Hildebrandt La Roy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(unfav) 204,333 222,594 155,682 252,981 835,590 124,799 73,613 792,680 Tenant Revenue Variance 20,968 43,741 (18,531) 25,254 71,433 - - - HUD Revenue Variance 27,529 33,389 27,676 17,679 106,273 106,091 59,517 792,680 Capital Fund Income 126,272 120,569 125,569 198,470 570,880 _ _ _ Other Income 29,565 24,894 20,967 11,577 87,003 18,709 14,096 Other _ (0) 0 Budgeted Revenue 1,220,789 1,461,601 1,324,615 1,111,955 5,118,960 854,308 835,802 8,925,631 %Variance fav(unfav) 17% 15% 12% 23% 16% 15% 9% 9% EXPENSES: Total Expense Variance Unfav(Fav) 355,856 227,931 342,379 164,037 1,090,203 (33,354) 18,990 972,677 Contributing Factors: MERS Contribution Special _ Adjusted Expense Variance 355,856 227,931 342,379 164,037 1,090,233 (33,354) 18,990 972,677 -Over spend(Under spend) Salary Expenses (52,830) (65,363) (72,635) (67,774) (258,602) (152,106) (5,539) - Employee Benefit Expenses (16,422) (17,501) (12,273) (460) (46,656) (35,573) 9,902 Rent - - 38,500 - Utilities 15,651 9,645 (5,177) 18,685 38,804 (350) 577 Write-offs 24,568 (2,621) 12,151 1,501 35,599 - _ Legal (189) 3,771 2,195 (5,441) 336 6,666 - Professional Services 24,334 24,840 21,706 28,412 99,292 70,395 (234) Administrative Services 1,117 247 9,012 15,901 26,276 - - Insurance 4,583 (1,739) 16,790 17,850 37,484 1,129 (6,927) Sundry/Postage/Office Supplies (7,556) 925 (4,980) (10,254) (21,864) 29,433 (2,970) Management Fee 55,163 61,628 57,245 54,786 228,823 - 17,698 - HAP Expense - - - 972,677 Inspections 293 (1,136) (1,792) - (2,636) 46,203 (29,765) - Maintenance Costs 252,445 190,208 259,125 103,321 805,098 (1,013) (449) Maintenance Contract-Unit Turns 52,090 22,638 59,204 9,090 143,022 - - Other 2,610 2,388 1,809 (1,580) 5,227 1,863 (1,804) - Budgeted Expense 1,103,914 1,267,847 1,258,774 1,074,001 4,704,535 655,644 799,967 8,925,631 %Variance fav(unfav) -32% -18% -27% -15% -23% S% -2% -11% YTD Actual Net Income(Loss)Net of CWIP $ (34,648) $ 188,418 $ (120,856) $ 126,898 $ 159,812 $ 356,817 $ 90,459 $ (179,997) YTD Budgeted Net Income(Loss) $ 116,875 $ 193,755 $ 65,841 $ 37,954 $ 414,425 $ 198,664 $ 35,835 $ PriorYR YTD Net Income(Lass) $ 92,803 $ 162,943 $ 109,802 $ 34,633 $ 400,181 $ 301,010 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1905\Summary 1905\Summary YTD 6/19/2019 12:42 PM May Ratios HCV Ratios Prior Months Number of Vouchers Used 1,804 04/19 $ 508.18 HCV 8W2 Expenses $ 950,723.72 03/19 $ 514.53 Average Cost Per Voucher $ 527.01 02/19 $ 506.09 0 UPH Ratios Prior Months Year-to-Date Occupancy Rate ML Vernon Hildebrandt La Roy Froh S.Washington Total YTD Average Number of Units Leased 193 216 197 192 798 04/19 95.9% Number of Possible Units 202 220 210 198 830 03/19 95.91y. Year-to-Date Occupancy Rate 95.5% 98.2% 93.8% 97.0% 96.1% 02/19 95.8% Average Revenue Per Occupied Unit 04/19 $ 567.28 Total UPH Revenue $ 139,283.53 $ 152,158.94 $ 137,182.24 $ 94,132.89 $ 522,757.60 03/19 $ 561.81 Average Revenue Per Occupied Unit $ 721.69 $ 704.44 $ 696.36 $ 490.28 $ 655.08 02/19 $ 572.94 Average Tenant Revenue Per Occupied Unit 04/19 $ 169.67 Total Tenant Revenue $ 41,465.91 $ 41,384.19 $ 25,511.32 $ 32,689.69 $ 141,051.11 03/19 $ 161.78 Average Tenant Revenue Per Occupied Unit 214.85 191.59 129.50 170.26 176.76 02/19 $ 170.93 Average Cost Per Occupied Unit 04/19 $ 661.45 YTD Average Monthly Expenses $ 132,706.35 $ 135,979.79 $ 145,559.40 $ 112,548.84 $ 526,794.37 03/19 $ 661.89 Average Cast Per Occupied Unit 687.60 629.54 738.88 586.19 660.14 02/19 $ 688.95 Company Ratios Operating Reserves ML Vernon Hildebrandt La Roy Froh S.Washington COCC HCV Admin Bank Account Balance $ 481,671.86 $ 605,380.81 $ 759,516.43 $ 501,471.46 $ 1,092,703.69 $ 533,022.15 YTD Expenses $ 1,459,769.82 $ 1,495,777.64 $ 1,601,153.38 $ 1,238,037.19 $ 622,290.38 $ 818,956.59 Number of Months it 11 11 11 11 11 Average Monthly Expenses $ 132,706.35 $ 135,979.79 $ 145,559.40 $ 112,548.84 $ 56,571.85 $ 74,450.60 Number of Months of Operating Reserves (would like to have 4 months of operating reserves) 3.63 4.45 5.22 4.46 19.32 7.16 Prior Months 04/19 3.80 4.25 4.82 4.51 18.74 6.74 03/19 3.63 4.21 4.82 4.65 19.55 6.35 05/18 5.25 3.43 6.79 4.34 17.43 12.09 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1905\Summary 1905\Ratios All 6/19/201912:42 PM Lansing Housing Commission Budget vs.Actual ML Vernon For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 346,139 $ 325,171 $ 20,968 $ 322.309 $ 354,732 -$7 29,561 Tenant Revenue-Other 43,293 29,260 _ 14,033 28,675 31,920 2,660 Total Tenant Revenue $ 389,432 $ 354,431 $ 35,001 $ 350,984 $ 386,652 $ 32,221 HUD PHA Operating Grants 854,055 826.526 27,529 820,099 901.665 75,139 CFP Operational Income 161,272 35,000 126,272 119,734 35.000 Fraud Recovery and Other 20.363 4,832 15,532 10,522 6,408 1,576 Total Operating Revenue $ 1,425.122 $ 1,220,789 $ 204,333 $ 1,301,339 $ 1,329,725 $ 108,936 Administrative Salaries $ 81,320 $ 78,821 $ 2,499 $ 79,951 $ 85,390 $ 6,568 Auditing Fees 5,000 5,000 - 5.000 5,000 - Management Fees 160,092 104,929 55,163 139,418 114,468 9,539 Bookkeeping Fees 15,956 16,005 (49) 16,113 17,460 1,455 Employee Benefits Contributions -Admin 25,930 25,786 144 32,958 28,085 2,299 Office Expenses 26,117 50,575 (24,458) 34,548 53,658 3,083 Legal 19,551 19,740 (189) 19.019 21,140 1,400 Travel 926 715 211 458 780 65 Other (4,189) 16,250 (20,439) 7,773 18,000 1,750 Tenant Services-Other 19,244 - 19,244 18,500 - - Water 72,229 81,723 (9,493) 85,263 91,281 9,558 Electricity 35,947 33,429 2,518 39,979 35,455 2,026 Gas 56,925 36,500 20.425 60,564 39,500 3,000 Other Utilities Expense 8,202 6,000 2,202 5,706 6,050 50 Ordinary Maintenance and Operations-Labor 83,185 138,514 (55,329) 72,718 150.056 11.543 Ordinary Maintenance and Operations-Material 127,561 62,550 65.011 61,113 67,500 4,950 Ordinary Maintenance and Operations-Contrac 492,669 248,625 244,044 342,668 260,165 11,540 Employee Benefits Contributions -Ordinary 60,740 77,306 (16,566) 43,636 84,254 6,948 Protective Services-Other Contract Costs 2,362 2,200 162 2,129 2,400 200 Property Insurance 45,368 41,536 3,832 39,731 45,312 3,776 Liability Insurance 16,629 13,937 2,692 13,573 15,204 1,267 Workers Compensation 1,082 2,728 (1,646) 2,727 2,976 248 All Other Insurance 1,751 2,046 (295) 3,342 2,232 186 Other General Expenses 43,301 - 43,301 42,967 Compensated Absences - - - Payment in Lieu of Taxes 15,009 16.714 (1,705) 14,280 18,154 1,440 Bad debt-Tenant Rents 30,948 6,380 24,568 7,274 6,960 580 Interest Expense 15,915 15,905 10 17,132 17,293 1,388 Total Operating Expenses $ 1,459,770 $ 1,103,914 $ 355,856 $ 1,208,537 $ 1,188,772 $ 84,858 Net Income(Loss) $ (34,648) $ 116,875 $ (151,523) $ 22,803 $ 140,953 $ 24,078 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 423.263 $ 379.522 $ 43,741 $ 374,129 $ 414,0 44 $ 34,502 Tenant Revenue-Other 31,960 18,515 13,445 32,509 20,015 1,500 Total Tenant Revenue $ 455,223 $ 398,037 $ 57,186 $ 406,639 $ 434.039 $ 36,002 HUD PHA Operating Grants 1,057,144 1.023.755 33,389 1,074.362 1,116,824 93,069 CFP Operational Income 155,569 35,000 120,569 122,551 36,000 - Fraud Recovery and Other 16,259 4,810 11,449 4,590 6,384 1,574 Total Operating Revenue $® $ 1,461,601 $ 222,594 $ 1.608,141 $ 1,592.246 $ 130,645 Administrative Salaries $ 74,062 $ 77,563 S (3,501) $ 77,857 $ 84,026 $ 6,464 Auditing Fees 5,000 5,000 - 5,000 5,000 Management Fees 176,834 115,205 61,628 151,823 125,679 10,473 Bookkeeping Fees 17,786 17,573 214 17,576 19,170 1,598 Employee Benefits Contributions -Admin 30,447 38,711 (8,264) 35,870 42,186 3,474 Office Expenses 31,579 31,378 201 35,958 34,314 2,936 Legal 21,631 17,860 3,771 22,615 20,160 2,300 Travel 456 880 (424) 628 960 80 Other (1,966) 2,020 (3,986) (703) 2,220 200 Tenant Services-Other 21,217 19,200 2,017 21,085 21,100 1,900 Water 104,296 90,700 13,596 92,336 98,700 8,000 Electricity 32,287 27,950 4,337 32,018 30,200 2,250 Gas 49,417 53,500 (4,083) 52,375 55,500 2,000 Other Utilities Expense - 6,590 (6,590) - 6,590 - Ordinary Maintenance and Operations-Labor 70,310 132,172 (61,862) 69,682 143,228 11,056 Ordinary Maintenance and Operations-Maleria 66,882 57,850 9,032 41,659 64,200 6,350 Ordinary Maintenance and Operations-Contrar 580.352 374,385 205.967 579,330 405,535 31,150 Employee Benefits Contributions -Ordinary 51,556 60,793 (9,237) 40,470 66,246 5,453 Protective Services-Other Contract Costs 3,822 3,300 522 3,749 3,600 300 Property Insurance 40,327 43,450 (3,123) 41,430 47,400 3,950 Liability Insurance 13,543 11,352 2,191 11,116 12,384 1,032 Workers Compensation 1,178 1,804 (626) 2,518 1,968 164 All Other Insurance 1,645 1,826 (182) 3,060 1,992 166 Other General Expenses 45,469 20,629 24,840 45,943 22,255 1,626 Compensated Absences _ _ - Payment in Lieu of Taxes 23,844 19,747 4,097 18,982 21,882 2,135 Bad debt-Tenant Rents 7,279 9,900 (2,621) 14,267 10,800 900 Interest Expense 26,525 26,509 16 28,553 28,821 2,313 Total Operating Expenses $ 1,495,778 $ 1,267,847 $ 227,931 $ 1.445.198 $ 1,376.116 $ 108,270 Net Income(Loss) $ 193,755 $ (5,337). $ 162,9 33 $ 216.130 $ 22,375 Lansing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 319.708 $ 338.239 $ (18.531) $ 349,799 $ 368,98a $ 30,749 Tenant Revenue-Other 25,676 26,070 (394) 30,284 28.440 2,370 Total Tenant Revenue $ 345,385 S 364,309 _$ (18,924) $ 380,082 S 397.428 S 33,119 HUD PHA Operating Grants 948.085 920,409 27,676 958,407 1,004,082 83,674 CFP Operational Income 160,569 35,000 125,569 122.551 35,000 - Fraud Recovery and Other 26,259 4,898 21,361 5,551 6,480 1,582 Total Operating Revenue $ 11 480,297 $ 1,324,615 $ 155,682 $ 1,466,591 $ 1,442,990 $ 118,375 Administrative Salaries $ 78,118 $ 86,642 $ (8,524) $ 35,452 $ 93,863 $ 7,220 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 167,042 109.797 57,245 146,317 119,778 9,982 Bookkeeping Fees 16,255 16,748 (493) 16,735 18,270 1,523 Employee Benefits Contributions -Admin 29,367 30,347 (980) 15,630 33,055 2,709 Office Expenses 29,964 36,437 (6,473) 32,566 39,483 3,046 Legal 24,195 22,000 2,195 21,145 24,000 2,000 Travel 66 693 (627) 100 756 63 Other 6,469 6,600 (131) 29,284 7,200 600 Tenant Services-Other 17,495 23,980 (6,485) 19,332 26,160 2,180 Water 63,089 62,700 389 64,084 68,400 5,700 Electricity 39,028 35,838 3,190 36,360 39,096 3,258 Gas 48,878 57,300 (8,422) 52,055 59,300 2,000 Other Utilities Expense 12,272 12,605 (334) 11,472 12,660 55 Ordinary Maintenance and Operations-Labor 94,805 158,916 (64,111) 100,742 172,159 13,243 Ordinary Maintenance and Operations-Materia 121.166 90,418 30,748 68,718 98,856 8,438 Ordinary Maintenance and Operations-Contrac 600,531 292.495 308,036 477.816 319,820 27,325 Employee Benefits Contributions -Ordinary 66,568 77,861 (11,293) 59,988 84,848 6,986 Protective Services-Other Contract Costs 3,675 3,300 375 3,245 3,600 300 Property Insurance 57,130 47,729 9,401 46,288 52,068 4,339 Liability Insurance 18,107 14,365 3,741 14,039 15,672 1,306 Workers Compensation 1,141 1,738 (597) 2,214 1,896 158 All Other Insurance 6,830 2,585 4,245 3,839 2,820 235 Other General Expenses 44,547 22,841 21,706 44,714 24,749 1,908 Compensated Absences - - - - - Payment in Lieu of Taxes 14,996 17,560 (2,584) 16,771 19,499 1,919 Bad debt-Tenant Rents 18,751 6,600 12,151 16,019 7,200 600 Interest Expense 15,668 15,658 10 16,866 17,024 1,366 Total Operating Expenses $ 1,601,153 $ 1,258,774 S 342,379 $ 1,356,789 $ 1,367,232 $ 108,458 Net Income(Loss) $ (120,856) $ 65,841 $ (186,697) $ 109,802 $ 76,758 $ 9,916 Lensing Housing Commission Budget vs.Actual South Washington Park For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 350,436 $ 325,182 $ 25,254 $ 316.982 $ 354.744 $ 29,562 Tenant Revenue-Other 27,060 22,638 4.422 21,747 24,696 2,058 Total Tenant Revenue S 377,496 s 347,820 $ 29,676 $ 338,729 $ 379,440 $ 31,620 HUD PHA Operating Grants 601,619 583,940 17,679 557,091 637,025 53,085 CFP Operational Income 373,470 175,000 198,470 235.703 175.000 - Fraud Recovery and Other 12,350 5,195 7,155 9,620 6,804 1,609 Total Operating Revenue $ 1,364,935 $ 1,111,955 $ 252,981 $ 1,141,142 s 1,198,269 $ 86,314 Administrative Salaries $ 68,222 s 82,070 $ (13,847) $ 76,271 S 88,909 $ 6,839 Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 159,174 104,388 54,786 137,451 113,878 9,490 Bookkeeping Fees 15,820 15,923 (103) 15,814 17,370 1,448 Employee Benefits Contributions -Admin 36,565 40,398 (3,833) 34,182 44,023 3,625 Office Expenses 30.904 29,698 1,206 32,014 32,259 2,561 Legal 24,490 29,931 (5,441) 27,645 32,652 2,721 Travel (716) - (716) - . Other 3,430 - 3,430 7,541 - Tenant Services-Other 14,188 15,400 (1,213) 13,191 16,800 1,400 Water 183,705 171,765 11,940 175,434 187.380 15,615 Electricity 96,757 95,128 1,629 91,887 103.776 8,648 Gas 51,008 45,900 5,108 49,204 46,750 850 Other Utilities Expense 1,410 1.402 8 1,404 1,455 53 Ordinary Maintenance and Operations-Labor 111.552 165.478 (53,927) 133.624 179,268 13,790 Ordinary Maintenance and Operations-Maleria 69,452 48,001 21,451 44,938 52.292 4,291 Ordinary Maintenance and Operations-Contrar 177.739 86,953 90,786 102,064 93,776 6,823 Employee Benefits Contributions -Ordinary 85,461 82,088 3,373 64,952 89,455 7,367 Protective Services-Other Contract Costs 2,664 1,540 1,124 1,540 1,680 140 Property Insurance 23,524 7,887 15,637 9,425 8,604 717 Liability Insurance 17,564 15,158 2,406 14,802 16,536 1.378 Workers Compensation 1,060 1,650 (590) 2,073 1,800 150 All Other Insurance 1,463 1,067 396 2,285 1,164 97 Other General Expenses 45,825 17,413 28,412 56,183 18,996 1,583 Compensated Absences - _ Payment in Lieu of Taxes 1,197 689 508 (364) 1,084 395 Bad debt-Tenant Rents 7,001 5,500 1,501 4,101 6,000 500 Interest Expense 3,578 3,576 2 3,851 3,888 312 Total Operating Expenses $ 1,238,037 $ 1,074,001 s 164,037 $ 1.106,509 $ 1.164,793 $ 90,792 Net Income(Loss) $ 126,898 $ 37,954 3 88,944 $ 34,633 $ 33,476 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 1,439,547 S 1,368,114 $ 71,433 $ 1,363,218 $ 1,492,468 $ 124.374 Tenant Revenue-Other 127.989 96,483 31,506 113,215 105,071 8,588 Total Tenant Revenue $ 1,567.536 $ 1,464,597 $ 102,939 S 1,476,433 S 1,597,559 S 132,962 HUD PHA Operating Grants 3,460,903 3,354,630 106,273 3,409,959 3,659,596 304,966 CFP Operational Income 850,880 280,000 570,880 600,538 280,000 - Fraud Recovery and Other 75,230 19,733 55,497 30,283 26,074 6,341 Total Operating Revenue $ 5,954,550 S® $ 835,590 $ 5,517.2 33 $ 5,563,229 $ 444,269 Administrative Salaries $ 301,722 $ 325.096 $ (23,374) S 269.631 $ 352,187 $ 27,091 Auditing Fees 20,000 20,000 - 20,000 20,000 - Management Fees 663.142 434,319 228.823 575.008 473,802 39,484 Bookkeeping Fees 65,817 66,240 (431) 66,238 72,270 6,023 Employee Benefits Contributions-Administrativ 122,309 135,242 (12,934) 118.640 147,349 12,106 Office Expenses 118,564 148,088 (29,524) 135,085 159,714 11,626 Legal Expense 89,867 89,531 336 90,423 97,952 8,421 Travel 732 2,288 (1,556) 1,185 2,496 208 Other 3,744 24,870 (21,126) 43,895 27,420 2,550 Tenant Services-Other 72,144 58,580 13,564 72,108 64,080 5,480 Water 423,319 406,888 16,431 417.116 445,761 38,874 Electricity 204,019 192,345 11,674 200.244 208,527 16,182 Gas 206,228 193.200 13,028 214,198 201,050 7,850 Other Utilities Expense 21,883 26,597 (4,714) 18,581 26,755 158 Ordinary Maintenance and Operations-Labor 359,852 595,080 (235,228) 376.766 644,711 49,632 Ordinary Maintenance and Operations-Materia 385,062 258,819 126,243 216,427 282,848 24,029 Ordinary Maintenance and Operations-Contra< 1,851,291 1,002,458 848,833 1,501.878 1.079.296 76,838 Employee Benefits Contributions-Ordinary 264,326 298,048 (33,723) 209.046 324,802 26,754 Protective Services-Other Contract Costs 12,523 10,340 2,183 10,663 11,280 940 Property Insurance 166.350 140,602 25,748 136,874 153,384 12,782 Liability Insurance 65,844 54,813 11,031 53,529 59,796 4,983 Workers Compensation 4,461 7,920 (3,459) 9,531 8,640 720 All Other insurance 11,688 7,524 4,164 12,527 8,208 684 Other General Expenses 179,143 60,883 118,260 189,807 66,000 5,117 Compensated Absences - - - - - _ Payments in Lieu of Taxes 55,046 54,730 316 49,669 60,619 5,889 Bad debt-Tenant Rents 63,979 28,380 35,599 41,661 30,960 2,580 Interest Expense 61,686 61,647 38 66,402 67,026 5,378 Total Operating Expenses S 5,794.738 $ 4,704,535 S 1,090.203 $ 5,117.033 S 5.096.913 $ 392.378 Net Income(Loss) $ 159,812 $ 414.425 S (254,613? $ 400,180 $ 466,316 $ 51,892 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 846,872 $ 740,350 $ 106,521 $ 733,172 $ 794.928 $ 54,577 Bookkeeping Fees Income 65,817 66,248 (431) 66,238 72,270 6,023 Fraud Recovery and Other 66,419 47,710 18,709 58,241 58,470 10,760 Total Operating Revenue $ 979,107 $ 854,308 $ 124,799 $ 857,651 $ 925,668 $ 71,360 Administrative Salaries $ 224.407 $ 376,513 $ (152,106) $ 290,928 $ 407,889 $ 31,376 Auditing Fees 5,000 5,900 (900) 5,000 5,900 - Employee Benefits Contributions -Admin 62,414 104,349 (41,935) 75,210 113,617 9,268 Office Expenses 53,031 43,083 9,948 46,756 45,809 2,726 Legal 8,478 1,812 6,666 1,580 2,304 492 Travel 8,317 7,325 992 7,715 7,325 - Other 48,167 21,709 26,458 26,905 28,245 6,536 Tenant Services-Other 1,286 - 1,286 675 - - Water 1,426 1,463 (37) 1,813 1,596 133 Electricity 9,413 9,625 (212) 9,049 10,500 875 Gas 1,957 2,079 (122) 2,011 2,268 189 Other Utilities Expense 285 264 21 263 288 24 Ordinary Maintenance and Operations-Material 300 450 (150) 73 450 - Ordinary Maintenance and Operations-Contrac 53,787 8,647 45,140 9,001 9,267 620 Protective Services-Other Contract Costs 388 315 73 492 315 - Property Insurance 1,680 1,144 536 1,827 1,248 104 Liability Insurance 226 - 226 - - - Workers Compensation 627 1,023 (396) 1,295 1,116 93 All Other Insurance 26,943 26,180 763 24,450 28,560 2,380 Other General Expenses 110,195 39,800 70,395 42,791 43,200 3,400 Compensated Absences - - - - - - Interest Expense 3,963 3,963 - 8,807 4,223 259 Total Operating Expenses $ 622,290 $ 655,644 $ (33,354) $ 556,641 $ 714,120 $ 58,476 Net Income(Loss) $ 356,817 $ 198,664 $ 158,153 $ 301.010 $ 211,548 $ 12,884 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 10,607,987 $ 9,755.790 $ 852,197 $ 9,223,348 $ 10,642,680 $ 886,890 Other Revenue 227 - 227 339 - - Fraud Recovery and Other 19,512 5,643 13,869 20,164 6,156 513 Total Operating Revenue $ 10,627,726 $ 9,761,433 $ 866,293 $ 9,243,851 $ 10,648,836 $ 887,403 Administrative Salaries $ 279.955 $ 285,494 $ (5,539) $ 238,136 $ 309,064 $ 23,570 Auditing Fees 25,000 25,000 - 25,000 25,000 - Management Fees 183,730 166,032 17,698 158.164 181,126 15,094 Bookkeeping Fees - _ - _ _ _ Employee Benefits Contributions -Admin 122,268 108,155 14,113 76,171 117,805 9,650 Office Expenses 123,611 94,913 28,698 125,551 99,036 4,123 Legal Expense - - - - _ - Travel 257 - 257 23 - - Other 37 66,G00 (65,963) 747 72,000 6,000 Tenant Services-Other - - - _ - _ Water Electricity - _ - - Gas 17 - 17 107 - Other Utilities Expense 560 - 560 478 - - Ordinary Maintenance and Operations-Material - - - _ - Ordinary Maintenance and Operations-Contrac 39,877 3,828 36,049 29,370 4,176 - Protective services-Other Contract Costs 259 - 259 209 - - Property Insurance - - _ _ - _ Liability Insurance 14,587 17,050 (2,463) 16,671 18,600 1,550 Workers Compensation 8,582 13,046 (4,464) 15,174 14,232 1.186 All Other Insurance - - Olher General Expenses 20,215 20,449 (234) 24,261 22,316 1,867 Compensated Absences - - _ _ Housing Assistance Payments 9,898.308 8,925,631 972,677 9,134,477 9.737,052 811,421 Bad Debt-Tenant Rents - - _ _ Interest Expense - - _ - Total Operating Expenses $ 10,717,265 $ 9,725,598 $ 991,667 $ 9,844.540 $ 10.600,407 $ 874,809 Net Income(Loss) $ (89,539) $ 35,835 $ (125,374) $ (600.689) $ 48,429 $ 12,594 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for May 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 34,257.30 1010-0000-111111 Chase Checking (22,644.58) 481,671.86 1010-0000-112200 Accounts Receivable 13,026.28 14,686.58 1010-0000-112201 Allowance for Doubtful Accounts (628.29) (794.32) 1010-0000-112500 Accounts Receivable HUD - - 1010-000D-114500 Accrued Interest Receivable - 44.84 1010-5005-115700 Intercompany 24,695.99 4,172.40 1010-0000-116201 Investments Savings - 128,981.45 1010-0000-121100 Prepaid Insurance (5,870.06) 17,610.13 1010-0000-140000 Land - 245,012,00 1010-0000-144000 Construction in Progress - (8,217.83) 1010-30OD-144000 Construction in Progress - 43,422.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-000D-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,469,122.26) 1010-1010-148100 Accumulated Depreciation-Build - (125,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00) 1010-0000-150300 Deferred Outflow-MERS - 17,763.00 TOTAL ASSETS 8,579.34 3,995,692.84 LIABILITIES 1010-0000-200000 OPEB Liability - 388,980.00 1010-0000-200300 Pension Liability - 80,664.00 1010-000D-210000 Construction Costs Payabe - 29,708.00 1010-0000-211100 Accounts Payable - - 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits (1,791.70) 34,171.60 1010-0000-211999 Tenant Refunds 2,724.44 11,495.51 1010-000D-212000 Accrued Payroll - 7,699.80 1010-0000-213400 Utility Accrual - 14,675.35 1010-000D-213500 Accrued Comp Absences-Curr - 1,572.77 1010-0000-213700 Payment in Lieu of Taxes 2,661.75 31,395.93 1010-0000-214000 Accrued Comp Absences-non curr - 8,912.39 1010-0000-260600 Note Payable Non Curr-PNC (2,889.25) 373,232.92 1010-000D-260601 Note Payable-Curr-PNC - 33,900.97 TOTAL LIABILITIES 705.24 1,016,409.24 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 815,922.65 1010-000D-282000 Income and Expense Clearing 7,874.10 (1,842,320.75) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-30OD-282000 Income and Expense Clearing 1,591,532.63 TOTAL EQUITY 7,874.10 2,979,283.60 TOTAL LIABILITES&EQUITY 8,579.34 3,996,692.84 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for May 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 32,313.19 1020-0000-111111 Chase Checking 32,419.04 605,380.81 1020-0000-112200 Accounts Receivable (1,988.65) 8,702.76 1020-0000-112201 Allowance for Doubtful Accounts 140.58 (928.56) 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany (972.17) (15,705.61) 1020-0000-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 15,279.18 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress (23,475.72) (8,791.89) 1020-3000-144000 Construction in Progress 29,111.66 355,258.18 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 49,867.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow-MERS - 14,875.00 TOTAL ASSETS 30,141.68 5,258,573.64 LIABILITIES 1020-0000-200000 OPEB Liability - 203,615.00 1020-0000-200300 Pension Liability - 67,551.00 1020-0000-210000 Construction Costs Payabe - 24,878.00 1020-0000-211100 Accounts Payable - - 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits (1,529.19) 35,910.00 1020-0000-211999 Tenant Refunds 1,121.19 5,333.64 1020-0000-212000 Accrued Payroll - 4,988.82 1020-0000-213400 Utility Accrual - 11,891.99 1020-0000-213500 Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 1,134.12 46,476.05 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr-PNC (4,815.42) 622,054.82 1020-0000-260601 Note Payable-Curr- PNC - 56,501.61 TOTAL LIABILITIES (4,089.30) 1,088,306.09 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (85,251.34) 1020-0000-282000 Income and Expense Clearing 34,230.98 (1,076,513.94) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,612,289.73 TOTAL EQUITY 34,230.98 4,170,267.45 TOTAL LIABILITES&EQUITY 30,141.68 6,258,573.54 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for May 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 35,095.06 1080-0000-111111 Chase Checking 65,750.04 759,516.43 1080-0000-112200 Accounts Receivable (6,139.33) 3,678.00 1080-0000-112201 Allowance for Doubtful Accounts 286.00 (695.73) 1080-0000-112500 Accounts Receivable HUD - 1080-0000-112954 Accounts Receivables-Misc - - IOM0000-114500 Accrued Interest Receivable - 44.84 1080-5005-115700 Intercompany 15,957.94 6,882.08 1080-0000-116201 Investments Savings - 128,981.45 1080-0000-121100 Prepaid Insurance (7,134.07) 21,402.21 1080-0000-140000 Land - 499,084.00 1080-3000-144000 Construction in Progress (93,114.92) 384,826.91 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798,636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130,795.00) 1080-0000-150300 Deferred Outflow-MERS - 19,232.00 TOTAL ASSETS (24,394.34) 4,741,778.82 LIABILITIES 1080-0000-200000 OPEB Liability - 327,868.00 1080-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-0000-211100 Accounts Payable - - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits (1,202.06) 36,459.00 1080-0000-211999 Tenant Refunds 1,692.06 6,588.04 1080-0000-212000 Accrued Payroll - 7,627.57 1080-0000-213400 Utility Accrual - 12,846.41 1080-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 1,125.52 36.156.99 1080-0000-214000 Accrued Comp Absences-non curr - 9,654.14 1080-0000-224000 Tenant Prepaid Rent - - 1080-0000-260600 Note Payable Non Curr-PNC (2,844.45) 367,446.34 1080-0000-260601 Note Payable-Curr-PNC - 33,375.37 TOTAL LIABILITIES (1,228.93) 959,227.54 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 95,736.25 1080-0000-282000 Income and Expense Clearing (23,165.41) (1,360,297.63) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,042,643.66 TOTAL EQUITY (23,165.41) 3,782,551.28 TOTAL UABILITES&EQUITY (24,394.34) 4,741,778.82 Lansing Housing Commission 1090 South Washington Park Balance Sheet for May 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 31,578.50 logo-0000-111111 Chase Checking (16,308.27) 501,471.46 1090-0000-112200 Accounts Receivable (5,366.28) 8,998.34 1090-0000-112201 Allowance for Doubtful Accounts 76.47 (1,359,99) 1090-0000-112500 Accounts Receivable HUD 1090-0000-114500 Accrued Interest Receivable - 44.82 1090-5005-115700 Intercompany 5,273.67 (6,184.52) 1090-0000-116201 Investments Savings - 128,981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 11,626.53 1090-0000-140000 Land - 231,584.00 1090-3000-144000 Construction in Progress - 232,265.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29,817.00) 1090-0000-150300 Deferred Outflow- MERS 17,726.00 TOTAL ASSETS (20,199.92) 3,419,770.06 LIABILITIES 202,555.00 1090-0000-200000 OPEB Liability 1090-0000-200300 Pension Liability - ,647.00 29 1090-0000-210000 Construction Costs Payabe - 29, 47.00 1090-0000-211100 Accounts Payable 1090-0000-211343 Accounts Payable Misc 1090-0000-211400 Tenant Security Deposits (9,885.50) 25,256.00 1090-0000-211999 Tenant Refunds (12,429.53) 6,203.00 1090-0000-212000 Accrued Payroll - 6,601.58 1090-0000-213400 Utility Accrual - 39,209.42 1090-0000-213500 Accrued Comp Absences-Curr - 3,159.64 1090-0000-213700 Payment in Lieu of Taxes 95.29 (1,942.40) 1090-0000-214000 Accrued Comp Absences-non curr - 17,904.60 1090-0000-260600 Note Payable Non Curr- PNC (1,294.64) 83,905.09 1090-0000-260601 Note Payable-Curr-PNC 7,621.15 TOTAL LIABILITIES (23,514.38) 500,619.08 EQUITY _ 3,083,846.00 1090-0000-280100 Invest C _ 97,912.44 1090-0000-280500 Unrestricted Net Assets 3,314.46 (1,024,574.78) 1090-0000-282000 Income and Expense Clearing _ (4,574.78) 1090-1090-282000 Income and Expense Clearing - 7(6,072.00 1090-3000-282000 Income and Expense Clearing 3,314.46 2,768,039.32 TOTAL EQUITY TOTAL LIABILITES& EQUITY (20,199.92) 3,419,770.06 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for May 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account 274.12 71,697.15 5005-0000-111111 Chase Checking 43,211.96 1,021,006.54 5005-0000-112954 Accounts Receivables-Misc 180.00 1,472.05 5005-1010-115700 Intercompany (24.695.99) (4,172.40) 5005-1020-115700 Intercompany 972.17 15,705.61 5005-1080-115700 Intercompany (15,957.94) (6,882.08) 5005-1090-115700 Intercompany (5,273.67) 6,184.52 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (7,968.66) (2,000.95) 5005-8002-115700 Intercompany 22,253.87 7,155.67 5005-8005-115700 Intercompany (6,597.88) (2,399.07) 5005-8010-115700 Intercompany (166.80) 4,616.52 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany (14,250.05) 31,921.62 5005-0000-121100 Prepaid Insurance (2,547.36) 5,253.75 5005-000D-121200 Prepaid-Other 11,688.00 12,888.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (976,947.26) 5005-0000-150102 Investment in OG - 261,847.00 5005-0000-150300 Deferred Outflow-MERS - 12,436.00 TOTAL ASSETS 1,121.77 2,631,532.76 LIABILITIES 5005-0000-200000 OPEB Liability - 15 ,475.00 5005-0 20 000-200300 Pension Liability - , .00 5005-0000-210000 Construction Costs Payabe - 20,79999.00 5005-0000-211100 Accounts Payable - 5005-0000-211343 Accounts Payable Misc - 58 5005-0000-211704 Health Insurance W/H - 1,497. - 174 975 5005-0000-212000 Accrued Payroll , . 5005-0000-213400 Utility Accrual - 75.36 5005-0000-213500 Accrued Comp Absences-Curr - 3,028.60 5005-0000-214000 Accrued Comp Absences-non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent (480.00) 4,215.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,731.09) (171,051.53) 5005-0000-260701 Note Payable-Curr-Davenport - 300,777.21 TOTAL LIABILITIES (5,211.09) 441,061.02 EQUITY 5005-0000-280100 Invest C - 2,679.00 32 5005-0000-280500 Unrestricted Net Assets - 2, 79.00 6005-0000-282000 Income and Expense Clearing 6,332.86 1,839,244.45 5005-3000-282000 Income and Expense Clearing - (233.906.71) TOTAL EQUITY 6,332.86 2,190,471.74 TOTAL LIABILITES&EQUITY 1,121.77 2,631,532.76 Lansing Housing Commission Housing Choice Voucher Balance Sheet for May 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 19,116.65 533,022.15 8002-0000-111111 Chase Checking 179,519.61 175,421.54 8004-0000-111111 Chase Checking - - 8002-0000-112200 Accounts Receivable - - 8002-000D-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany 7,968.66 2,000.95 8002-5005-115700 Intercompany (22,253.87) (7,155.67) 8004-5005-115700 Intercompany - - 8001-0000-121100 Prepaid Insurance (1,272.62) 3,817.86 8001-0000-146500 Dwelling Equipment-Ranges & - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS 183,078.43 736,060.83 LIABILITIES 8001-0000-200000 OPEB Liability - 556,525.00 8001-0000-200300 Pension Liability - 83,152.00 8001-0000-210000 Construction Costs Payabe - 30,625.00 8001-0000-211100 Accounts Payable - 8002-0000-211100 Accounts Payable - 8002-8002-211100 Accounts Payable (186.00) - 8001-0000-211343 Accounts Payable Misc - 8001-0000-212000 Accrued Payroll - 13,548.79 8001-0000-213400 Utility Accrual - 16.89 8001-0000-213500 Accrued Comp Absences- Curr - 3,468.99 8001-0000-214000 Accrued Comp Absences-non curr - 19,657.60 TOTAL LIABILITIES (186.00) 706,994.27 EQUITY 8001-0000-280500 Unrestricted Net Assets - (326,093.99) 8001-0000-282000 Income and Expense Clearing 25,812.69 179,420.60 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing 157,451.74 38,803,299.21 8002-8002-282000 Income and Expense Clearing - (39,233,747.34) 8004-0000-282000 Income and Expense Clearing - 8004-8004-282000 Income and Expense Clearing - TOTAL EQUITY 183,264.43 29,066.56 TOTAL LIABILITES&EQUITY 183,078.43 736,060.83 N-"�c r-r0US��I r v C LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission July 24, 2019 Call to Order 1. Roll Call 2. Approval of Minutes of June 26, 2019 Action Items: Approve the following LHC Policies presented last month for review: LHC Bed Bug Policy LHC Code of Conduct Policy LHC Credit Card Policy LHC HCV De-Concentration Policy LHC Smoke Free Property Policy LHC Smoke Free Workplace Policy LHC Substance Abuse and Drug Free Workplace LHC Vehicle Policy Informational Items: a. Policies for your review and approval at our next meeting: LHC Computer and Electronic Equipment Policy LHC Conflict of Interest Policy LHC Davis-Bacon and Related Acts Compliance Policy LHC Discriminatory Harassment Policy LHC Electronic Communication Social Media Policy LHC Family and Medical Leave Policy LHC Gift and Gratuities Policy b. Finance Report June 2019 Steven Raiche c. Housing Choice Voucher June 2019 TDD/TTY#: 1-800-545-1833 Ext. 919 LEJ "Equal Housing opportunity"—� Lansing I lousing Commission lioard imcclin!, lul} 24,201 Aucnda I'u"'u I o1'2 �r,-,%iG I-IOU , I J11C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 d. Asset Management Report June 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I Lansing.I lousing Commission Board Mecting July 24,2019 Agenda Page 2 ol'2 1, LUC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Minutes of the June 26, 2019 Commissioner Robinson called the meeting to order at 5:35 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober, Loria Hall and Rhett Huyck— by Phone. STAFF: Marcus Hardy Marcel Jackson Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Steven Raiche Guests: See List Commissioner Henry moved and Commissioner Sober seconded a motion to approve the minutes of the May 21, 2019 commission meeting. The Motion was approved by all members present. Action Items: Approve the following LHC Policies presented last month for review: LHC Electronic File Storage Policy LHC FOIA Policy LHC Investment Policy LHC Process for Write-offs and Collections Policy LHC Social Security Confidentiality Policy LHC Workplace Misconduct Policy Commissioner Sober motioned to approve all policies, Commissioner Huyck seconded the motion. Motion was approved by all members present. Resolution No. 1313 — Review and Approval of the 2020-2021 Budget • Doug gave an overview of the budget to be approved. LHC and HCV staff developed their budget. The guideline of the budget is included in the Board Packet. The budget has been approved by all of the staff with the assistance of Dickey May. Doug went through a review of the line items for COCC and LIPH: TDDrFFY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"C� i Lansing Housing Commission Board Meeting July24,2019 I.amsing I loosing Commission Minutes.Tune 26,2019 Paee 1 or LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 ■ Tenant Revenue — revenue generated from tenant income ■ Tenant Revenue Other— maintenance charges, court costs ■ CFC — Capital Fund Contributions — money taken from CF that was sent to us and given to the AMPS to fulfill their operational ■ Fraud Recovery/Other— money received from being taken to court ■ Admin Salaries — salaries for LIPH staff+ 3% merit increase ■ Bookkeeping fees - $7.50 per unit per month reimbursement for COCC ■ Employee Benefit— health/medical/vision 8% increase coming in September ■ Other general expenses — contractors — provided by outside vendors (employment verification, phone, background check, ect.). ■ PILOT—taxes that we pay to COL based on calculation of tenant revenue ■ HCV's Administrative fees— to operate the program ■ Housing Assistance Payment— money given to landlords to pay for HCV units. Doug continued to go over a few additional line items in the budget for each AMP. Commissioner Hall motioned for approval of Resolution 1313, Commissioner Sober seconded. Approved by all members present. Informational Item: Review and approve the following LHC Policies: LHC Bed Bug Policy LHC Code of Conduct Policy LHC Credit Card Policy LHC Smoke Free Property Policy LHC Smoke Free Workplace Policy LHC Substance Abuse and Drug Free Workplace Policy TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity".1- Lansing Housing Commission Board Meeting July24,2019 Lansine I lousing Commission iminutcs June 26,2019 ll ,e2or7 -.%,? r►otfsll COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LHC Vehicle Policy Commissioners acknowledge receipt of policies. NOTE: Commissioners can review and amend these policies at any time. Commissioners agree to review policies over the next couple of weeks and will be prepared to include next month as an action item. Written Informational Reports were provided as follows: Finance Report— May 2019 — Steven Raiche Mr. Raiche provided a brief overview of the May 2019 Finance Reports. Steven also discussed the sheet of financial ratios. • May Summary Results consistent with the past reports. HUD revenue variance is a high item — HCV is almost $300,000. HUD did a 3 month look back and caught LHC up with the increase in payments LHC made due to the increase in vouchers. • Doug entered into an agreement with Comcast, this will enable us to get additional revenue. This will show up on other income line at the AMPS. • Expense — Sundry/Office Supplies — Last week of fiscal year. Dickey May and Steve Raiche cleaned up the books. Variances in June are not uncommon due to year end. Housing Choice Voucher (HCV) Report— May 2019 Kim Shirey provided a brief overview of the May 2019 HCV Reports. • HCV has a couple exciting things; HUD has requested that HCV take on 20 additional vouchers beginning in September for a property opting out of the housing program. • HCV was invited to participate in the Hero festival in August at the Cooley Law Stadium for veterans. There will be vendors/food and games for the youth. HCV will put together a gift basket to raffle out. • 100 applications went out last Friday, they are due back July 8tt, TDD/TTY#: 1-800.545-1833 Ext. 919 "Equal Housing Opportunity"ILI Lansing Housing Commission Board Meeting July24,2019 I insinr I lousing Commission viinutcs.Tune 26,2019 Page 3 of 7 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Asset Management Report — March 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 98% at the end of May. There was four (4) move-in, two (2) move - outs and zero (0) transfers. There were 25 open work orders. The current occupancy rate is 96%. There are 4 vacancies, two (2) market ready. There are 16 open work orders. Average work order is 21 days old. Positive Note: Basketball court project was pushed back but is underway and the morning program has a good participation of 5-15 kids Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 99% at the end of May. There were three (3) move-ins, three (3) move-outs and zero (0) transfers. There were 42 open work orders. The current occupancy rate is 98%. There are 46 open work orders. Average work order is 30 days old. Positive Note: Hildebrandt Park summer program participation averages 15-20. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 99% at the end of May. There was one (1) move-in, zero (0) move- outs and two (2) transfers. There were 52 open work orders. The current occupancy rate is 98%. Two (2) residents will move in by 5/31/19. There were 54 open work orders. Positive Note: Fire units are almost completed. 2 units adjacent to the fire units are now leased up. Assistant Manager Kenna Totten is coordinating a community event. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 98% at the end of May. There were three (3) move-ins, five (5) move- out and zero (0) transfers. There were 89 open work orders. The current occupancy rate is 97%. There were seven (7) vacant units, 6 will be leased up by Friday and 86 work orders that are open. Average work order time is 63 days. TDDfM M 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"k�i Lansing Housing Commission Board Meeting July24,2019 Lansing I lousing(_onunission\9inutcs Junc 26.2019 Page 4 of 7 �-Oc, r-foos�l COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Positive Note: A 4t" of July cookout will take place on Monday from 12PM - 2PM. July 1st Grand Meres will do an adult day program and will bring dessert and visiting physicians for the residents. The flowers will be planted on this day as well. Discussion Items: None Other Items: None Executive Director's Comments: Activities • Security Cameras • Kitchen/Bath • Elevator • MVP basketball court o Currently underway, first coat on Friday second coat Monday, cracks filled at HP on Tuesday, will have the lines painted soon. • Landscaping o Currently underway, continue to beautify curb side appeal. • Asphalt repairs —All locations o Parking lot repairs still on schedule to be completed, • Federal Labor Standards Compliance/Compliance Officer Staff Changes • Finance director update RAD Activities • Disposal of Scattered Sites o Section 18 — outright sale of the properties and can use capital in the RAD process to reduce debt in sites. o Conference call Monday 7-1-19 to get guidance from HUD to understand what is needed for approval. This is a separate process from RAD, but these units will NOT qualify for RAD. If HUD approves, the current residents will have an option to buy the unit. RAD application Submission • Resident Meetings o There was a good turnout, about 60 at MVP and 35-40 at every other site. 1 TDDrrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_L � Lansing Housing Commission Board Meeting July24,2019 1_ansing I lousin,,Commission\•linutcs lunc 26,2019 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • Resident Information Notices (RIN) o We will send residents the questions and answers that were asked at the RAD Resident meetings. Development team • Chesapeake Community Advisors (CCA) Develop timelines/responsibilities • SWP at 9% and the other 3 AMPS may be 4%. RFP for an architect and capital needs assessment. SWP 9% is a hard deadline. 10-1-19. The 4% AMPS has a rolling application. If 2 applications are submitted, LHC may RFP 2 contractors. HUD Repositioning meeting City of Lansing meeting June 19th with Brian McGrain Other Activities • Site visits to LHC properties • AP processing revisions/improvements • Budget development 2019 • COL summer program —AM and PM programs at HP and MVP • Unemployment hearing • COL Award — Ending Veteran Homelessness • Paychex Consulting — looking at consulting for HR services • Technology Updates (Computers, Servers, Elite and Happy) President's Comments: Commissioner Robinson believes RAD will be good investment. Single largest investment for low income housing in 25 years. Public Comment: limit 3 minutes per person — None Other Business: None TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity".�✓ � Lansing Housing Commission Board Meeting July24,2019 Lansing I fous ill 6('ommissiOil 4l ill utrs June 26,2019 Page 6 or 7 ��ra ►-►c�U. s�L LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Adjournment: The meeting was adjourned at 6:58 p.m. _ v Date Ryan Robinson, Chair Date Dou ming, Acting Se tary TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L�' Lansing Housing Commission Board Meeting July24,2019 Lnnsine l lnusin�Commission�4inutcs.1unc 26,2015) Paec 7 ol'7 Lansing Housing Commission Summary Results for JUNE FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV REVENUE: Total Revenue Variance-Fav(Unfav) 5,764 (13,124) 8,208 8,244 9,092 5,802 107,282 Tenant Revenue Variance 5,824 7,082 (3,916) 2.110 11,100 - - HUD Revenue Variance (3,524) (21,215) (17,327) 5,050 (37.015) 4,477 106,446 Capital Fund Income 875 875 28,075 875 30,700 - - Other Income 2,589 134 1,375 209 4,308 1,325 836 Other - - - (0) - 0 Budgeted Revenue 108,936 130,645 118,375 86,314 444,269 71,360 887,403 %Variance fav(unfav) 5% -10% 7% 10% 2 8% 12% EXPENSES: Total Expense Variance Unfav(Fav) 58,815 68,015 79,758 12,105 218,693 12,587 154,204 Contributing Factors: MERS Contribution Special - Adjusted Expense Variance 58.815 68,015 79,758 12,105 218,693 12,587 154,204 -Overspend(Underspend) Salary Expenses (4,202) (3,902) (8,904) (8,086) (25,094) (18,840) 534 Employee Benefit Expenses (2,999) (557) (5,060) (3,835) (12,450) (4,114) (1,901) Utilities (3,686) 2,380 1,667 1,937 2,298 (1,088) 115 Write-offs 3,126 135 1,165 (500) 3,926 - Legal 162 (69) 313 1,049 1,454 (72) - Professional Services 2,076 1,679 1,463 570 5,788 30,222 (507) Administrative Services - - - - 2,123 - Insurance 1,006 146 6,470 2,135 9,757 127 (1,947) Sundry/Postage/Office Supplies (3,792) 922 139 (1,072) (3,802) (410) 2,082 Management Fee 461 598 1,701 408 3,168 1,240 HAP Expense - 124,139 Inspections 630 65 2,856 - 3,551 1,680 10,581 Maintenance Costs 48,576 59,959 73,493 15,703 197,731 (29) Ill Maintenance Contract-Unit Turns 13,601 4,SS7 1,760 2,715 22,632 - Other 3,856 2,102 2,694 1,080 9,732 2,989 19,757 Budgeted Expense 84,858 108,270 108,458 90,792 392,378 58,476 874,809 %Variance fav(unfav) -69% -63% -74% -13% -56% -22% -18% Cum Mo.Actual Net Income(Loss) S (28,973) $ (58,764) $ (61,633) $ (8,339) $ (157,709) $ 6,099 $ (34,328) YTO Actual Net Income(Lass)Net of CWIP $ (63,621) $ 129,654 $ (209,689) $ 118,559 $ (25,097) $ 362,916 $ (123,867) PriorYR YTD Net Income(Loss) $ 127,557 $ 200,134 $ (37,662) $ 56,445 $ 346,474 $ 352,140 $ (617,863) Cash Balance-June $ 476,914 $ 543,444 $ 712,467 $ 504,430 S 2,237,254 $ 1,029,023 818959 Cash Balance-May $ 481,672 $ 605,381 $ 759.516 $ 501.471 $2,348,041 $ 1,092,704 932,27 Cash Balance-April $ 504,316 $ 572,962 $ 693.766 $ 517,780 $ 2,288,824 $ 1,049,218 $ 727,214 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1906\Summary 1906\Summary MTD 7/19/2019 1:26 PM Lansing Housing Commission Summary Results YTD for JUNE FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(unfav) 210,097 209,470 136,690 261,224 817,482 130,602 80,648 892,927 Tenant Revenue Variance 26,792 50,823 (22,447) 27,364 82,533 - - - HUD Revenue Variance 24,005 12,175 10,350 22,729 69,258 110,568 65,716 892,927 Capital Fund Income 127,147 121,444 126,444 199,345 574,380 - - _ Other Income 32,154 25,028 22,343 11,786 91,311 20,034 14,932 Other - (0) (0) (0) - (0) Budgeted Revenue 1,329,725 1,592,246 1,442,990 1,198,269 5,563,229 925,668 911,784 9,737,052 %Variance fav(unfav) 16% 13% 9% 22% 15% 14% 9% 9% EXPENSES: Total Expense Variance Unfav(Fav) 414,670 295,947 422,137 176,142 1,308,895 (20,767) 49,055 1,096,816 Contributing Factors: MERS Contribution Special - Adjusted Expense Variance 414,670 295,947 422,137 176,142 1,308,895 (20,767) 49,055 1,096,816 -Over spend(Under spend) Salary Expenses (57,032) (69,265) (81,539) (75,860) (283,696) (170,946) (5,005) - Employee Benefit Expenses (19,422) (18,058) (17,333) (4,294) (59,107) (45,507) 8,001 Rent 42,000 Utilities 11,965 12,809 (3,510) 20,622 41,886 (1,437) 692 Write-offs 27,694 (2,486) 13,317 1,001 39,525 - - Legal (28) 3,702 2,508 (4,392) 1,790 6,594 - Professional Services 26,410 26,519 23,169 28,982 105,080 100,617 (742) Administrative Services 1,117 247 9,012 15,901 26,276 2,123 - Insurance 5,589 (1,593) 23,260 19,985 47,241 1,256 (8,873) Sundry/Postage/Office Supplies (11,347) 2,370 (4,841) (11,325) (25,144) 33,629 16,102 Management Fee 55,624 62,226 58,947 55,194 231,991 - 18,938 - HAP Expense - - - 1,096,816 Inspections 923 (1,071) 1,064 - 916 47,883 (19,194) - Maintenance Costs 301,021 250,167 332,618 119,023 1,002,830 (1,042) (338) Maintenance Contract-Unit Turns 65,691 27,195 60,963 11,805 165,654 - - Other 6,466 3,183 4,503 (500) 13,652 6,066 (2,537) - Budgeted Expense 1,188,772 1,376,116 1,367,232 1,164,793 5,096,913 714,120 863,355 9,737,052 %Variance fav(unfav) -35% -22% -31% -15% -26% 3% -6% -11% YTD Actual Net Income(Loss)Net of CWIP $ (63,621) $ 129,654 $ (209,689) $ 118,559 $ (25,097) $ 362,916 $ 80,023 $ (203,889) YTD Budgeted Net Income(Loss) $ 140,953 $ 216,130 $ 75,758 $ 33,476 $ 466,316 $ 211,548 $ 48,429 $ - Prior YR YTD Net Income(Loss) $ 127,557 $ 200,134 5 (37,662) $ 56,445 $ 346,474 $ 352,140 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1906\Summary 1906\Summary YTD 7/19/2019 1:26 PM June Ratios HCV Ratios Prior Months Number of Vouchers Used 1,827 05/19 $ 527.01 HCV 8002 Expenses S 935,560.12 04/19 $ 508.18 Average Cost Per Voucher $ 512.07 03/19 $ 514.53 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 194 216 198 192 800 05/19 96.1% Number of Possible Units 202 220 210 198 830 04/19 95.9% Year-to-Date Occupancy Rate 96.0% 98.2% 94.3% 97.0% 96.4% 03/19 95.9% Average Revenue Per Occupied Unit 05/19 $ 655.08 Total LIPH Revenue $ 114,700.12 $ 117,521.00 $ 126,582.43 $ 94,557.98 $ 453,36153 04/19 $ 567.28 Average Revenue Per Occupied Unit $ 591.24 $ 544.08 $ 639.31 $ 492.49 $ 566.70 03/19 $ 561.81 Average Tenant Revenue Per Occupied Unit OS/19 $ 176.76 Total Tenant Revenue $ 35,385.00 $ 41,584.00 $ 26,833.00 $ 31,672.00 $ 135,474.00 04/19 $ 169.67 Average Tenant Revenue Per Occupied Unit 182.40 $ 192.52 135.52 $ 164.96 169.34 03/19 $ 161.78 Average Cost Per Occupied Unit 05/19 $ 660.14 YTD Average Monthly Expenses S 133,620.20 $ 139,338.56 $ 149,114.10 $ 111,744.51 $ 533,817.37 04/19 $ 661.45 Average Cost Per Occupied Unit 688.76 645.09 753.10 582.00 667.27 03/19 $ 661.89 Company Ratios Operating Reserves Mt.Vemon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 476,914.11 $ 543,443.93 $ 712,466.69 $ 504,429.52 $ 1,029,023.39 $ 541,558.62 YTD Expenses $ 1,603,442.45 $ 1,672,062.66 $ 1,789,369.15 $ 1,340,934.15 $ 693,352.91 $ 912,409.37 Number of Months 12 12 12 12 12 12 Average Monthly Expenses $ 133,620.20 $ 139,338.56 $ 149,114.10 $ 111,744.51 $ 57,779.41 $ 76,034.11 Number of Months of Operating Reserves(would like to have 4 months of operating reserves) 3.57 3.90 4.78 4.51 17.81 7.12 Prior Months 05/19 3.63 4.45 5.22 4.46 19.32 7.16 04/19 3.80 4.25 4.82 4.51 18.74 6.74 03/19 3.63 4.21 4.82 4.65 19.55 6.35 06/18 S.2S 3.43 6.79 4.34 17.43 12.09 C:\Users\Stevenr\Box\My Box Files-Steven Ralche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1906\Summary 1906\Ratios All 7/19/2019 1:26 PM Lansing Housing Commission Budget vs.Actual Mt Vernon For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Tenant Rental Revenue $ 381.524 $ 354,732 $ 26,792 $ 354,697 $ 354,732 $ Budget Tenant Revenue-Other 47,688 31,920 15,768 29,659 31,920 Total Tenant Revenue $ 429,212 $ 386,652 $ 42,560 $ 384,356 $ 386,652 $ HUD PHA Operating Grants 925,670 901,665 24,005 897,926 901,665 - CFP Operational Income 162,147 35,000 127,147 124,936 35,000 - Fraud Recovery and Other 22,794 6,408 16,386 28,404 6,408 - Total Operating Revenue $ 1,539,822 $ 1,329,725 $ 210,097 $ 1,435,621 $ 1,329,725 $ Administrative Salaries $ 86,536 $ 85,390 $ 1,146 $ 86,826 $ 85,390 $ - Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 170.092 114,468 55,624 149,252 114,468 - Bookkeeping Fees 17,426 17,460 (34) 17,613 17,460 - Employee Benefits Contributions -Admin 28,161 28,085 76 36,282 28,085 - Office Expenses 31,966 53,658 (21,692) 37,259 53,658 - Legal 21,112 21,140 (28) 20,549 21,140 - Travel 1,115 780 335 573 780 Other (8,017) 18,000 (26,017) 8,455 18,000 Tenant Services-Other 19,728 - 19,728 20,900 - - Water 79,035 91,281 (12,247) 92,635 91,281 - Electricity 39,901 35,455 4,446 42,979 35,455 - Gas 57,114 39,500 17,614 60,641 39,500 - Other Utilities Expense 8,202 6,050 2,152 5,706 6,050 - Ordinary Maintenance and Operations-Labor 90,359 150,056 (59,698) 79,043 150,056 - Ordinary Maintenance and Operations-Material 150,954 67,500 83,454 69,932 67,500 - Ordinary Maintenance and Operations-Contrac 548,665 260,165 288.500 370,757 260,165 - Employee Benefits Contributions -Ordinary 64,756 84,254 (19,498) 47,800 84,254 - Protective Services-Other Contract Costs 2,556 2,400 156 2,322 2,400 - Property Insurance 49,666 45,312 4,354 43,507 45,312 - Liability Insurance 18,201 15,204 2,997 14,839 15,204 - Workers Compensation 1,021 2,976 (1,955) 2,727 2,976 - AII Other Insurance 2,424 2,232 192 3,964 2,232 - Other General Expenses 46,923 - 46,923 49,760 - - Compensated Absences - - - - - - Payment in Lieu of Taxes 17,082 18,154 (1,072) 16,647 18,154 - Bad debt-Tenant Rents 34,654 6,960 27,694 7,758 6,960 - Interest Expense 17,293 17,293 0 18,617 17,293 - Total Operating Expenses $ 1,601,923 $ 1,188,772 $ 413,151 $ 1,312,344 $ 1,188,772 $ Net Income(Loss) $ (62,101) $ 140,953 $ (203,054) $ 123,277 $ 140,953 $ - Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 464,847 $ 414,024 $ 50.823 $ 411.141 $ 414,024 $ Tenant Revenue-Other 33.494 20,015 13,479 35,214 20.015 Total Tenant Revenue $ 498,341 $ 434,039 $ 64,302 $ 446,355 $ 434.039 $ HUD PHA Operating Grants 1,128,998 1,116,824 12.175 1.170.760 1,116,824 CFP Operational Income 156.444 35,000 121,444 127,752 35.000 Fraud Recovery and Other 17,933 6,384 11,549 6,284 6.384 - Total Operating Revenue $ 1,801,716 $ 1,592,246 $ 209,470 $ 1,751.152 $ 1.592,246 $ Administrative Salaries $ 82.733 $ 84.026 $ (1,293) $ 87,616 $ 84,026 $ - Auditing Fees 5,000 5,000 - 5.000 5,000 - Managemenl Fees 187,905 125,679 62,226 162,395 125,679 - Bookkeeping Fees 19,414 19,170 244 19.189 19,170 - Employee Benefits Contributions -Admin 34.928 42,186 (7,257) 39.332 42,186 - Ofice Expenses 36,557 34,314 2,243 37,431 34.314 - Legal 23.862 20,160 3,702 23,966 20.160 - Travel 576 960 (384) 699 960 Other (1,216) 2,220 (3,436) (488) 2.220 Tenant Services-Other 22,498 21,100 1,398 23,885 21,100 Water 112.966 98,700 14,266 100.678 98.700 Electricity 34.713 30,200 4,513 34,538 30,200 - Gas 52,951 55,500 (2,549) 56.381 55.500 - Other Utilities Expense - 6,590 (6,590) - 6,590 - Ordinary Maintenance and Operations-Labor 78,016 143,228 (65,212) 74,261 143,228 Ordinary Maintenance and Operations-Maleria 74.851 64,200 10,651 48.821 64,200 Ordinary Maintenance and Operations-Contrac 674,662 405.535 269,127 637.351 405,535 Employee Benefits Contributions -Ordinary 55,446 66.246 (10,800) 43.209 66.246 - Proteclive Services-Other Contract Costs 4,435 3,600 835 4,192 3,600 - Property Insurance 44,148 47.400 (3,252) 45,379 47.400 - Liability Insurance 14,815 12,384 2,431 12,147 12.384 - Workers Compensation 1,112 1,968 (856) 2,518 1.968 - AII Other Insurance 2.076 1.992 84 3,642 1,992 - Other General Expenses 48,774 22,255 26,519 53.105 22,255 - Compensated Absences - - _ Payment in Lieu of Taxes 26.465 21,882 4,582 24,219 21,882 Bad debt-Tenant Rents 8,314 10.800 (2,486) 15,923 10,800 Interest Expense 28,821 28,821 0 31,028 28,821 Total Operating Expenses $ 1.674,823 $ 1,376,116 $ 298,706 $ 1.586.415 $ 1,376,116 $ Net Income(Loss) $ 126.894 $ 216.130 $ (89,236) $ 164.736 $ 216,1 00 $ - Lansing Housing Commission Budget vs.Actual LeRoy Froh For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 346.541 $ 368,988 $ (22,447) $ 382,661 $ 368.988 $ Tenant Revenue-Other 29,378 28,440 938 34,084 28,440 Total Tenant Revenue $ 375,920 $ 397,428 $ (21,508) $ 416,744 $ 397,428 $ HUD PHA Operating Grants 1,014.432 1,004.082 10,350 1,045.074 1,004.082 - CFP Operational Income 161,444 35,000 126,444 127,753 35.000 - Fraud Recovery and Other 27,884 6,480 21,404 7,304 6,480 - Total Operating Revenue $ 1 - ,579,680 $ 1,442,990 $ 136,690 $ 1 596 875 $ 1,442.990 $ o Administrative Salaries $ 84,566 $ 93,863 $ (9,297) $ 38,867 $ 93,863 $ - Auditing Fees 5,000 5,000 - 5.000 5.000 - Management Fees 178.725 119,778 58,947 156.200 119,778 - Bookkeeping Fees 17,793 18,270 (477) 18,243 18,270 - Employee Benefits Contributions -Admin 31,142 33,055 (1,914) 16,227 33,055 - Olfice Expenses 37.497 39.463 (1,986) 34,545 39,483 - Legal 26,508 24.000 2,508 22,286 24,000 - Travel 66 756 (690) 109 756 - Olher 7.145 7.200 (55) 30,062 7,200 Tenant Services-Other 17,695 26.160 (8,465) 21.532 26,160 - Water 68,256 68,400 (144) 70,128 68,400 - Electricily 42,504 39.096 3,408 39,568 39,098 - Gas 52,846 59.300 (6,454) 55,996 59,300 - Olher Utilities Expense 12,340 12,660 (320) 11,504 12,660 - Ordinary Maintenance and Operations-Labor 99,616 172,159 (72,543) 110,041 172.159 - Ordinary Maintenance and Operations-Malaria 134,323 98.856 35,467 78.443 98,856 - Ordinary Maintenance and Operations-Contrac 702.231 319,820 382.411 493,171 319.820 - Employee Benefits Contributions -Ordinary 69,428 84.848 (15,419) 68.544 84,848 - Protective Services-Other Contract Costs 3,970 3.600 370 3.540 3,600 - Property Insurance 62.543 52,068 10,475 50,627 52,068 - Liability Insurance 19,829 15,672 4,157 15.345 15.672 - Workers Compensation 1,076 1,896 (820) 2.214 1,896 - AII Other Insurance 12.268 2,820 9,448 4,497 2,820 - Other General Expenses 47.918 24,749 23,169 51,739 24,749 - Compensated Absences - - - - - Payment in Lieu of Taxes 16,242 19.499 (3,257) 23.588 19,499 - Bad debt-Tenant Rents 20,517 7,200 13,317 19.287 7,200 - Interest Expense 17,025 17.024 1 18,328 17,024 - Total Operating Expenses $ 1,789.068 $ 1,367.232 $ 421,836 $ 1,459,651 $ 1,367,232 $ Net Income(Loss) $ (209,388) 8 $ (285,146) $ 137,225 $ 75,758 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 382,108 $ 354.744 $ 27.364 $ 346.414 $ 354.744 $ - Tenant Revenue-Other 28,820 24.696 4,124 23,005 24,696 - Total Tenant Revenue $ 410,929 $ 379,440 $ 31,489 $ 369,419 $ 379,440 $ HUD PHA Operating Grants 659.754 637,025 22,729 612,077 637,025 CFP Operational Income 374,345 175,000 199,345 241.954 175.000 - Fraud Recovery and Other 14.465 6,804 7.662 11.237 6,804 - Total Operating Revenue $ 1,459.493 $ 1,198,269 $ 261,224 $ 1.234,686 $ 1,198,269 $ Administrative Salaries $ 73,810 $ 88.909 $ (15,099) $ 78,460 $ 88.909 $ - Auditing Fees 5,000 5,000 - 5,000 5,000 - Management Fees 169,072 113.878 55.194 146.646 113,878 - Bookkeeping Fees 17,275 17.370 (95) 17,217 17,370 - Employee Benefits Contributions -Admin 39.902 44,023 (4,120) 36,855 44,023 - Office Expenses 35,988 32.259 3.729 34,511 32,259 - Legal 28,260 32.652 (4,392) 28,509 32,652 - Travei (716) - (716) - - - Other 1,308 - 1,308 15.575 - - Tenant Services-Other 15,188 16,800 (1,613) 14,391 16,800 - Water 198,921 187,380 11.541 193,855 187,380 - Electricity 104.503 103.776 727 98,734 103,776 - Gas 55,091 46.750 8,341 49,204 46,750 - OtherUtilitiesExpense 1,468 1,455 13 1,459 1,455 - Ordinary Maintenance and Operations-Labor 118,693 179,268 (60,575) 142,707 179,268 - Ordinary Maintenance and Operations-Materia 76,624 52,292 24,332 47.919 52,292 - Ordinary Maintenance and Operations-Contrac 200,015 93,776 106,239 113,160 93,776 - Employee Benefits Contributions -Ordinary 89,281 89,455 (174) 70.491 89,455 - Protective Services-Other Contract Costs 2.823 1,680 1,143 1,680 1.680 - Property Insurance 25,753 8,604 17,149 10,142 8,604 - Liability Insurance 19,211 16,536 2,675 16.179 16,536 - Workers Compensation 1,001 1,800 (799) 2,073 1,600 - Ai101herinsurance 2.124 1,164 960 2,792 1,164 - Other General Expenses 47,978 18,996 28,982 64,517 18,996 - Compensaled Absences - - - Payment in Lieu of Taxes 1.659 1.084 575 836 1,084 - Bad debt-Tenant Rents 7,001 6,000 1.001 3,734 6.000 - Interest Expense 3,887 3.888 (0) 4,185 3.888 - Total Operating Expenses $ 1,341,121 $ 1.164.793 $ 176,328 $ 1.200,831 $ 1,164,793 $ Net Income(Loss) $ 118,372 $ 33,476 $ 84.896 $ 33,855 $ 33,476 $ Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue S 1,575,021 $ 1,492,488 S 82,533 $ 1,494.912 $ 1.492.488 $ Tenant Revenue-Other 139.381 105,071 34,310 121,961 105,071 Total Tenant Revenue $ 1,714,402 $ 1,597,559 $ 116,843 $ 1,616,874 $ 1,597,559 $ - HUD PHA Operating Grants 3,728,854 3,659,596 69,258 3.725.837 3,659,596 - CFP Operational Income 854.380 280.000 574.380 622,395 280.000 - Fraud Recovery and Other 83,075 26,074 57,001 53,229 26,074 - Total Operating Revenue $ 6,380.711 $ 5,563.229 $ 817.482 $ 6,018,334 $ 5,563.229 $ Administrative Salaries $ 327.644 $ 352.187 $ (24,543) $ 291,790 $ 352,187 $ Auditing Fees 20,000 20,000 - 20,000 20,000 Management Fees 705.794 473.802 231,991 614,492 473,802 - Bookkeeping Fees 71,908 72,270 (362) 72,262 72,270 - EmployeeBenefitsConlributions-Administraliv 134,133 147.349 (13,216) 128,696 147.349 - Office Expenses 142,009 159,714 (17.705) 143,747 159,714 - Legal Expense 99,742 97.952 1,790 95.309 97,952 - Travel 1,041 2,496 (1,455) 1,381 2,496 - Olher (780) 27.420 (28,200) 53.605 27.420 - Tenant Services-Other 75,108 64,060 11,048 80,708 64,060 - Water 459,179 445,761 13,418 457,296 445.761 - Electricity 221,621 208,527 13,094 215,819 208,527 - Gas 218,001 201,050 16,951 222,221 201,050 Other Utilities Expense 22,009 26,755 (4,745) 18,669 26,755 Ordinary Maintenance and Operations-Labor 386,685 644.711 (258,027) 406.053 644.711 Ordinary Maintenance and Operations-Materia 436,752 282,848 153.904 245.115 282,848 - Ordinary Maintenance and Operations-Conlrac 2.125,573 1,079,296 1,046,277 1.614,440 1,079,296 - Employee Benefits Contributions-Ordinary 278,911 324.802 (45,891) 230,045 324,802 - Protective Services-Other Contract Costs 13,785 11,280 2,505 11.734 11,280 - Property Insurance 182,109 153,384 28,725 149,655 153,384 - Liability Insurance 72,057 59,796 12,261 58,510 59,796 - Workers Compensation 4,210 8,640 (4,430) 9,531 8,640 - AII Other Insurance 18,893 8,208 10,685 14,895 8,208 - Other General Expenses 191.593 66,000 125,593 219,120 66,000 - Compensated Absences - - - - - Payments in Lieu of Taxes 61.448 60,619 829 65,290 60,619 - Bad debt-Tenant Rents 70,485 30,980 39,525 46.701 30.960 Interest Expense 67,026 67,026 0 72,158 67,026 - Total Operating Expenses $ 6,406.935 $ 5,096,913 $ 1,310,022 $ 5,559,241 $ 5,096,913 $ Net Income(Loss) $ (26,224) $ 466,316 $ (492,540) $ 459,094 $ 466,316 $ Lansing Housing Commission Budget vs.Actual COCC For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 905,858 $ 794,928 $ 110.930 $ 794,413 $ 794,928 $ - Bookkeeping Fees Income 71,908 72,270 (362) 72,262 72,270 - Fraud Recovery and Other 78,504 58,470 20,034 69,296 58,470 - Total Operating Revenue $ 1,056,269 $ 925,668 $ 130,602 $ 935.971 $ 925,668 $ - Administrative Salaries $ 231,112 $ 407,889 $ (176,777) $ 315,103 $ 407,889 $ - Auditing Fees 5,000 5,900 (900) 5,000 5,900 - Employee Benefits Contributions -Admin 67,568 113,617 (46,049) 80,517 113,617 - Office Expenses 54,226 45,809 8,417 56,974 45,809 - Legal 8,898 2,304 6,594 1,793 2,304 - Travel 9,139 7,325 1,814 8,535 7,325 - Other 54,593 28,245 26,348 36,740 28,245 - Tenant Services-Other 4,684 - 4,684 - - Water 1,426 1,596 (170) 1,813 1,596 - Electricity 9,413 10,500 (1,087) 9,049 10,500 - Gas 2,061 2,268 (205) 2,165 2,268 - Other Utilities Expense 314 288 26 287 288 - Ordinary Maintenance and Operations-Material 300 450 (150) 73 450 - Ordinary Maintenance and Operations-Contrac 56,057 9,267 46,790 11,547 9,267 - Protective Services-Other Contract Costs 388 315 73 617 315 - Property Insurance 1,840 1,248 592 1,930 1,248 - Liability Insurance 226 - 226 - Workers Compensation 589 1,116 (527) 1,295 1,116 All Other Insurance 29,525 28,560 965 26,569 28,560 - Other General Expenses 145,940 43,200 102,740 46,122 43,200 - Compensated Absences - - - - Interest Expense 4,223 4,223 - 10,859 4,223 - Total Operating Expenses $ 687,522 $ 714,120 $ (26,598) $ 616,988 $ 714,120 $ - Net Income(Loss) $ 368,747 $ 211,548 $ 157,199 $ 318.983 $ 211,548 $ - Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending May 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget RemainingBudget HUD PHA Operating Grants $ 11,601,323 $ 10,642,680 $ 958,643 $ 10,162,964 $ 10,642,680 $ Other Revenue 249 - 249 363 - Fraud Recovery and Other 20,839 6,156 14,683 20,987 6,156 Total Operating Revenue $ 11,622.411 $ 10,648,836 $ 973,575 $ 10,184,314 $ 10,648,836 $ - Administrative Salaries $ 304,096 $ 309,064 $ (4,968) $ 261,726 $ 309,064 $ - Auditing Fees 25,000 25,000 25,000 25,000 - Management Fees 200,064 181.126 18,938 179,921 181,126 Bookkeeping Fees - _ Employee Benefits Contributions -Admin 130.017 117.805 12,211 84,997 1 99, - Office Expenses 149,516 99,036 50,480 132.726 99,036 036 Legal Expense - (71, _ Travel 257 - 257 23 _ Other 95 72,000 905) 331 72,000 Tenant Services-Other - - Water Electricity Gas 17 - 17 107 Other Utilities Expense 675 - 675 580 Ordinary Maintenance and Operations-Material - - - 76 Ordinary Maintenance and Operations-Contrac 56,917 4,- 52,259 741 30,209 9 4,- Protective services-Other Contract Costs 259 Property Insurance - _ Liability Insurance 15,860 18,600 (2,740) 18,219 18,600 Workers Compensation 8,099 14,232 (6,133) 15,174 14,232 All Other Insurance Other General Expenses 21,574 22,316 (742) 25,723 22,316 = Compensated Absences _ 52 1 Housing Assistance Payments 10,833,868 9,737,0 ,096,816 10,012,212 9,737,052 - Bad Debt-Tenant Rents Interest Expense - Total Operating Expenses $ 11,746,315 $ 10,600,407 $ 1,145,908 $ 10,787,477 $ 10,600,407 $ - Net Income(Loss) $ (123,904) $ 48,429_ $ (172,333) $ (603,164) $ 46,429 $ - Lansing Housing Commission 3010 Mt.Vernon Park Balance Sheet for May 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits 1,234.30 76,91 .11 1010-0000-111111 Chase Checking (1,423.57 416,110.11 1010-0000-112200 Accounts Receivable 1 816.69 16,111.01 1010-0000-112201 Allowance for Doubtful Accounts {816.69) (1,611 01) 1010-0000-112500 Accounts Receivable HUD 44.84 1010-0000-114500 Accrued Interest Receivable ., 910.65) (2 24, 073825) 1010-5005-115700 Intercompany (24,910.65) 1010-0000-116201 Investments Savings 12 ,738 11, .981.25 45 1010-0000-121100 Prepaid Insurance (5,870.06) 07 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - (8,217.83) 1010-3000-144000 Construction in Progress - 43,422.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 _ 8,823.96 1010-3000-146500 Dwelling Equipment-Ranges& _ (10,468,823.96) 1010-0000-148100 Accumulated Depreciation-Build - (469,122.26) 1010-1010-148100 Accumulated Depreciation-Build - (5,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00 1010-0000-150300 Deferred outflow-MERS (33,697.28) 3 961,995.56 TOTAL ASSETS LIABILITIES _ 388,980.00 1010-0000-200000 OPEB Liability _ 80,664.00 1010-0000-200300 Pension Liability _ 29,708.00 1010-0000-210000 Construction Costs Payabe _ - 1010-0000-211100 Accounts Payable _ - 1010-0000-211343 Accounts Payable Misc. 1,320.00 35,491.60 1010-0000-211400 Tenant Security Deposits (5,208.93) 6,286.58 1010-0000-211999 Tenant Refunds (1,519.45) 6,180.35 1010-0000-212000 Accrued Payroll _ 14,675.35 1010-0000-213400 Utility Accrual _ 1,572.77 1010-0000-213500 Accrued Comp Absences-Curr 2,073.G6 33,468.99 1010-0000-213700 Payment in Lieu of Taxes _ 8,912.39 1010-0000-214000 Accrued Comp Absences-non curt (4,577.53) 368,655.39 1010-0000-260600 Note Payable Non Curr-PNC 1,668.63 35,569.60 1010-0000-260601 Note Payable-Curr-PNC (6,244.22) 1,010,165.02 TOTAL LIABILITIES EQUITY _ 2,433,904.00 1010-0000-280100 Invest C _ 815.922.65 1010-0000-280500 Unrestricted Net Assets (27,453.06) (1,869,773.81) 1010-0000-282000 Income and Expense Clearing - (77.99) 1010-0003-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-1010-282000 Income and Expense Clearing - 1,591,532.63 1010-3000-282000 Income and Expense Clearing (27,453.06) 2,951,830.54 TOTAL EQUITY 33 697.28) 961 995.56 TOTAL LIABILITES&EQUITY ( , 3 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for May 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits 3,934.81 36,248.00 1020-0000-111111 Chase Checking (61,936.88) 543,443.93 1020-0000-112200 Accounts Receivable 2,676.63 11,379.39 1020-0000-112201 Allowance for Doubtful Accounts (209.38) (1,137.94) 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany (2,282.59) (17,988.20) 1020-0000-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 10,186.12 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress - (8,791.89) 1020-3000-144000 Construction in Progress - 355,258.18 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 49,867.04 1020-1020-146500 Dwelling Equipment- Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow-MERS - 14,875.00 TOTAL ASSETS (62,910.47) 5,195,663.07 LIABILITIES 1020-0000-200000 OPEB Liability - 203,615.00 1020-0000-200300 Pension Liability - 67,551.00 1020-0000-210000 Construction Costs Payabe - 24,878.00 1020-0000-211100 Accounts Payable (230.00) (230.00) 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits 338.00 36.248.00 1020-0000-211999 Tenant Refunds (2,026.90) 3,306.74 1020-0000-212000 Accrued Payroll 2.759.92 7,748.74 1020-0000-213400 Utility Accrual - 11.891.99 1020-0000-213500 Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 2,620.56 49,096.61 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr-PNC (7,629.17) 614,425.65 1020-0000-260601 Note Payable-Curr- PNC 2,781.06 59,282.67 TOTAL LIABILITIES (1,386.53) 1,086,919.56 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (85,251.34) 1020-0000-282000 Income and Expense Clearing (61,523.94) (1,138,037.88) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,612,289.73 TOTAL EQUITY (61,523.94) 4,108,743.51 TOTAL LIABILITES&EQUITY (62,910.47) 5,195,663.07 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for May 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits 2,668.94 37.764.00 1080-0000-111111 Chase Checking (47,049.74) 712,466.69 1080-0000-112200 Accounts Receivable 4,443.76 8,121.76 1080-0000-112201 Allowance for Doubtful Accounts (116.45) (812.18) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 44.84 1080-5005-115700 Intercompany (16,149.62) (9,267.54) 1080-0000-116201 Investments Savings - 128,981.45 1080-0000-121100 Prepaid Insurance (7,134.07) 14,268.14 1080-0000-140000 Land - 499,084.00 1080-3000-144000 Construction in Progress (1,132.00) 383,694.91 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment- Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798,636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130,795.00) 1080-0000-150300 Deferred Outflow-MERS - 19,232.00 TOTAL ASSETS (64,469.18) 4,677,309.64 LIABILITIES 1080-0000-200000 OPEB Liability - 327,868.00 1080-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-0000-211100 Accounts Payable - - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits 1,305.00 37,764.00 1080-0000-211999 Tenant Refunds (2,522.64) 4,065.40 1080-0000-212000 Accrued Payroll (300.80) 7,326.77 1080-0000-213400 Utility Accrual - 12,846.41 1060-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 1,245.57 37,402.56 1080-0000-214000 Accrued Comp Absences-non curr - 9,654.14 1080-0000-224000 Tenant Prepaid Rent - - 1080-0000-260600 Note Payable Non Curr-PNC (4,506.53) 362,939.81 1080-0000-260601 Note Payable-Curr-PNC 1,642.76 35,018.13 TOTAL LIABILITIES (3,136.64) 956,090.90 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 95,736.25 1080-0000-282000 Income and Expense Clearing (61,332.54) (1,421,630.17) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,042,643.66 TOTAL EQUITY (61,332.54) 3,721,218.74 TOTAL LIABILITES&EQUITY (64,469.18) 4,677,309.64 Lansing Housing Commission 1090 South Washington Park Balance Sheet for May 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits (7,230.50) 24,348.00 1090-0000-111111 Chase Checking 2,958.06 504,429.52 1090-0000-112200 Accounts Receivable 2,649.99 11,648.33 1090-0000-112201 Allowance for Doubtful Accounts 195.16 (1,164,83) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 44.82 1090-5005-115700 Intercompany (6,645.50) (11,830.02) 1090-0000-116201 Investments Savings - 128,981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 7,751.02 1090-0000-140000 Land - 231,584.00 1090-3000-144000 Construction in Progress - 232,265.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment- Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29,817.00) 1090-0000-150300 Deferred Outflow-MERS - 17,726.00 TOTAL ASSETS (10,948.30) 3,408,821.76 LIABILITIES 1090-0000-200000 OPEB Liability - 202,555.00 1090-0000-200300 Pension Liability - 80,499.00 1090-0000-210000 Construction Costs Payabe - 29,647.00 1090-0000-211100 Accounts Payable - - 1090-0000-211343 Accounts Payable Misc. - - 1090-0000-211400 Tenant Security Deposits (908.00) 24,348.00 1090-0000-211999 Tenant Refunds (1,510.09) 4,692.91 1090-0000-212000 Accrued Payroll 186.69 6,788.27 1090-0000-213400 Utility Accrual - 39,209.42 1090-0000-213500 Accrued Comp Absences-Curr - 3.159.64 1090-0000-213700 Payment in Lieu of Taxes 462.72 (1,479.68) 1090-0000-214000 Accrued Comp Absences-non curr - 17,904.60 1090-0000-260600 Note Payable Non Curr-PNC (1,029.07) 82,876.02 1090-0000-260601 Note Payable-Curr-PNC 375.12 7,996.27 TOTAL LIABILITIES (2,422.63) 498,196.45 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 97,912.44 1090-0000-282000 Income and Expense Clearing (8,525.67) (1,033,100.45) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 768,039.32 TOTAL EQUITY (8,525.67) 2,910,625.31 TOTAL LIABILITES& EQUITY (10,948.30) 3,408,821.76 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for May 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account 686.34 72,383.49 5005-0000-1 1 1 1 1 1 Chase Checking (64,366.64) 956,639.90 5005-0000-112954 Accounts Receivables-Misc - 1,472.05 5005-1010-115700 Intercompany 24,910.65 20,738.25 5005-1020-115700 Intercompany 2,282.59 17,988.20 5005-1080-115700 Intercompany 16,149.62 9,267.54 5005-1090-115700 Intercompany 5,645.50 11,830.02 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 18,366.42 16,365.47 5005-8002-115700 Intercompany (8,847.48) (1,691.81) 5005-8005-115700 Intercompany (332.57) (2,731.64) 5005-8010-115700 Intercompany (27.15) 4,589.37 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance (2,547.36) 2,706.40 5005-0000-121200 Prepaid-Other - 12.888.00 5005-0000-140000 Land - 190.000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (976,947.26) 5005-0000-150102 Investment in OG 8,929.00 270,776.00 5005-0000-150300 Deferred Outflow-MERS - 12,436.00 TOTAL ASSETS 848.92 2,632,381.68 LIABILITIES 5005-0000-200000 OPEB Liability - 191,935.00 5005-0000-200300 Pension Liability - 56,475.00 5005-0000-210000 Construction Costs Payabe - 20,799.00 5005-0000-211100 Accounts Payable - - 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211704 Health Insurance W/H - 5,247.58 5005-0000-212000 Accrued Payroll (5,830.91) 5,666.83 5005-0000-213400 Utility Accrual - 975.36 5005-0000-213500 Accrued Comp Absences-Curr - 3,028.60 5005-0000-214000 Accrued Comp Absences-non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent (510.00) 3.705.00 5005-0000-260700 Note Payable Non Curr-Davenport 238,405.10 67,353.57 5005-0000-260701 Note Payable-Curr-Davenport (243,145.65) 57,631.56 TOTAL LIABILITIES (11,081.46) 429,979.56 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 322,679.00 5005-0000-282000 Income and Expense Clearing 11,930.38 1,851,174.83 5005-30GO-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 11,930.38 2,202,402.12 TOTAL LIABILITES&EQUITY 848.92 2,632,381.68 Lansing Housing Commission Housing Choice Voucher Balance Sheet for May 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 8,536.47 541,558.62 8002-0000-1 1 1 1 1 1 Chase Checking (32,072.76) 143,348.78 8004-0000-111111 Chase Checking - - 8002-0000-112200 Accounts Receivable - - 8002-0000-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany (18,366.42) (16,365.47) 8002-5005-115700 Intercompany 8,847.48 1,691.81 8004-5005-115700 Intercompany - - 8001-0000-121100 Prepaid Insurance (1,272.62) 2,545.24 8001-0000-146500 Dwelling Equipment- Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS (34,327.85) 701,732.98 LIABILITIES 8001-0000-200000 OPEB Liability - 556,525.00 8001-0000-200300 Pension Liability - 83,152.00 8001-0000-210000 Construction Costs Payabe - 30,625.00 8001-0000-211100 Accounts Payable - - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll 37.16 13,585.95 8001-0000-213400 Utility Accrual - 16.89 8001-0000-213500 Accrued Comp Absences-Curr - 3,468.99 8001-0000-214000 Accrued Comp Absences-non curr - 19,657.60 TOTAL LIABILITIES 37.16 707,031.43 EQUITY 8001-0000-280500 Unrestricted Net Assets - (326,093.99) 8001-0000-282000 Income and Expense Clearing (11,139.73) 168,280.87 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing (23,226.28) 38,780,073.93 8002-8002-282000 Income and Expense Clearing - (39,233,747.34) 8004-0000-282000 Income and Expense Clearing - 8004-8004-282000 Income and Expense Clearing - TOTAL EQUITY (34,365.01) (5,298.45) TOTAL LIABILITES& EQUITY (34,327.85) 701,732.98 vC N h: i LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 July 24, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: June Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): During the month of June, the FSS Coordinator graduated one participant who had completed her contract and met all of her goals. The Lansing Housing Commission was able to issue her check for $16,366.91. The participant indicates that she wishes to eventually buy a home, however first she would like to use some of the money to start a small business. She didn't indicate what type of business that would be, but she would like to help women who were in similar situations as her. HCV Orientations: LHC had zero (0) orientations during the month of June 2019 and zero (0) vouchers issued. One (1) VASH orientation was held for the month of June, and five (5) vouchers were issued. Waiting List: 100 vouchers were pulled off from the waiting list for processing. Their return date was July 8, 2019. Approximately 45 applications were returned to determine eligibility. Department Initiatives: In the HCV Program there are currently 1,827 vouchers housed in all its programs. Fifty-one participants are with the Shelter Plus Care Program (S+C), 81 are housed under the Permanent Supportive Housing Program (PSH), and 142 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,553 are housed under the Housing Choice Voucher Program. TDD/TTY#: 1-800-545-1833 Ext.919 Equal Housing Opportunity"N Lansing I lousing Commission Board blcctin .lul}'24,2019 liuusima,Choice Voucher Report Junc 2019 Pa,c I of 6 r��Nc r-roUs LHC COMM[SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Voucher Utilization May Voucher Program Total Units 1,863 May Traditional HCV Utilization 1671 May % Utilized Units 90% June Voucher Program Total Units 1,863 June Traditional HCV Utilization 1695 June % Utilized Units 91% Voucher Disbursement HUD May HAP Disbursement $991,668 LHC May HAP/UAP Disbursement $888,691 % Voucher Funding Utilization 97% HUD June HAP Disbursement $911,668 LHC June HAP/UAP Disbursement $907,182 % Voucher Funding Utilization 99% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waitin List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 205 rent reasonable for the fiscal year 2019. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#: 1-800-545-1833 Ext.9'19 "Equal Housing opportunity"k�j l.:msine 110using Caromission BowMeeting July?-I.2019 I t0usim_,Chuicc Voucher Report June 2019 Pake 2 u1'6 .%�1G NUIJS�� i LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period thirty (30) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity" Lansing I lousing Commission floard 21.2019 1 lousin;Choice voucher Report.lone 2019 Page 3 ot'6 Is r. LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 indicates there were twenty-three (23) 24-hour deficiencies and forty-three (43) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring _ N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of June 30, 2019, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent TDD/TTY#: 1-800-545-1833 Ext.919 _Equal Housing opportunity"I��, 1_ansing I lousin Conunission Board Mecting JUl1 24,2f119 I lousim_s choice voucher Report Junc_019 l'aee 4 of 6 �S�tG 4 S� LHC COj\,INIISS]ON 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 100%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 38 mandatory slots, 22 slots/households or (58%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. TDDFM#: 1-800-545-1833 Ext.9,19 121 "Equal Housing opportunity"L� Lonsin_l lousin,Cnnunission liaard!lceting.luh 24.2fi19 1lausin Choice voucher itcport,lone 2019 I'aee 5 nrG 4, r. LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax. (517)487-6977 Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 63% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of eight (5) points. Participants w/ Escrows Internal Scoring N/A 5 *Please note all PIC data is of 06/30/2019 TDDMY#: 1-800-545-1833 Ext.919 LEI "Equal Housing Opportunity"I�� I.:msina I IOUSIII2 LOI11U1ISSi('"Boa1'(I pvICeIIn July 24,2019 I luusin Choice Voucher Report June 2019 Passe 6 urG LHC CON/liMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 July 24, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: June 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 98% (not including the modernization units) at the end of June. LHC Unit Months Leased (UML) was 817 (with units in MOD) or 98% occupancy rate. LHC maintained a 98% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 97% at the end of June. There were five (5) households moved in, three (3) residents moved out, and zero (0) unit transfers. The UML was 197 which equals 97%. At the end of June, Mt. Vernon had a total of 29 open work orders. Hildebrandt Park occupancy was 99% at the end of June. There was one (1 ) households moved in, two (2) resident moved out, and zero (0) unit transfers. The UML was 217 which equals 99%. At the end of June, Hildebrandt had a total of 66 open work orders. LaRoy Froh occupancy was 98% at the end of June. There was five (5) household moved in, two (2) residents moved out, one (1) unit transfers. The UML was 208 TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity" Lansin_Housing Canunissinn Board n4celin-July 24.2019 Nlowlfly Asset Rlanagement Report June 2019 I'aec I nf6 ^��NG hlOC�si LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 which equals 98%. At the end of June, LaRoy Froh had a total of 34 open work orders. South Washington Park occupancy was 99% at the end of June. There were six (6) households moved in, two (2) resident moved out, and two (2) unit transfer. The UML was 195 which equals 99%. At the end of June, South Washington had a total of 59 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 197 97% 5 3 0 0 Hildebrandt 220 217 99% 1 2 0 0 LaRoy Froh 213 208 98% 5 2 1 2 S. Washington 197 195 99% 6 2 2 0 Totals 832 817 980/, 17 9 3 2 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 37,075 $ 39,494 $ 0 106% Hildebrandt $ 39,798 $ 40,848.06 $ 1050.06 103% LaRoy Froh $ 28,851 $ 27,966 $ 885 103% S. Washington $ 33,693 $ 31,143.79 $ 2,549 92% Totals $ 139,417 $ 139,451.85 $4,484.06 100% TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"A!c 'l Lansing liousin,Conttnission Board Meeting July 24,2019 \4on1111v Assel Ntlonagcntcnl kcpnrt.hme 2019 I'tec 2 ol'G LHC CONIJI IISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 4132 Balmoral 3 5-28-19 7 6-30-19 TBD Looking for contractor 2915 Delta River 3 5-1-19 60 7-31-19 $4,800 S&S completing rehab. Unit offer accepted. 3266 N Waverly 3 6-26-19 7 7-24-19 $1,650 Abraham Alvarez- Nodarse completing rehab. 3820 Wilson 1 5-1-19 63 Ready $800 LRF Transfer on by 6-21- 19. 3804 Wilson 1 7-1-19 1 Ready $800 Offer accepted. Move in by 7-3-19. TDD/TTY* 1-800-545-1833 Ext.919 -Equal Housing opportunity"L�"' 1,i1715111$11pt1stll L CC1111nlItisIO11 1;oilr(1 Meeting July 24.2019 MonihlY Asset Ivtanagealcnt Rerun Jtmc 2019 PaLe 3 of G LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3124-E 5 3-6-19 105 4-3-19 $350 Will be leased up 7-25-19 Turner due to applicant living in a subsidized community already 103-3212-C 4 5-26-19 45 7-5-19 $2400 Move in ready 7-5-19, Turner St. unable to finish unit before end of month due to contractor schedules 103-3128-D 3 6-10-19 12 6-30-30 $1900 No response from Turner applicant, next applicant had 7 days, this moved her move in date to Jul TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity" Lansing 1lousiug C'onunission Board Meeting July 24.2019 \,lonthly Asset Ib;III ttgentent Report.lone 2019 Paue 4 of 6 WC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487 6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2436 3 6-7-19 257 TBD Pending 6-13 Unit is under construction. 7-18 unit has Reo drywall and has been painted, pending kitchen cabinets. Estimated completion is 8-30-19 6-13 in process of scope and 111-4911 3 6-10-19 3 assigning contractor 7-18 Christiansen unit is ready for occupancy, pending transfer resident to clear up outstanding utility bills. 3121 3 7-2-19 12 7-18 unit has been cleaned 111- 111- out, painted, pending Viking plumbing upgrades, and scope of work 111-2534 2 6-20-19 20 7-18 unit is ready for Reo occupancy. Pending LRF transfer 7-26 estimated date of transfer. 111-4640 3 TBD 7-18 resident has transferred to a 4 bedroom and is in Christiansen transition with moving items. Estimated release date 8-2- 19. 111-942 2 5-2019 7-18 unit has cabinets Vincent Ctr installed, drywall installed, windows installed. Pending countertops and appliances. Estimated release date 7-26- 19. LRF transfer already assigned. 7-18 unit has been painted, 111-2342 3 7-8-19 scope of work has been Reo completed, pendin cleaner. TDD/TTY#: '1-800-545-1833 Ext. 919 "Equal Housing opportunity"L� ` L.nnsin_I lousing Conunission 13rnud\,Ieeting.luly 24.2019 Monthly Asset\4unagcment Report June 2019 plige 5 of 6 LHC C01\,11%1IISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit needed for Vacancies Date Days Ready Vacate Date Cost over 20 days., In 112-3200 S Washington 200 1 6-13-19 17 7-22-19 house turn In 112-3200 S Washington 506 1 6-13-19 17 7-8-19 house turn L .' TDDlTTY#: 1-800-545-1833 Ext.919 LEJ "Equal Housing Opportunity' Lansing Fluusing Conunission Board Nlecting.luh•24.2019 �lunthlp!\s;ct m nagement Report Jute 2019 Pace 0 of 6 Svoc' 1-fous'' LHC COMM[SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 July 24, 2019 Executive Director's Report Activities Capital Projects • Security Cameras • Kitchen/Bath • Elevator Staff Changes • Maintenance Tech — Demetreon Young RAD Activities 1. Disposal of Scattered Sites 2. RAD application submission o Application submitted 7-16 o Resident Questions returned o RFP Architect due today 3. City of Lansing meeting June 26th w/Mayor Other Activities • Site visits to LHC properties • Inventory Management review • COL summer program • Lisa Parsons issue • Paychex/ADP Consulting • RFP Pest Management • Scattered Site Inspections/Renewals TDDfTTY#: 1-800-545-1833 Ext. 919 "Equal Housing opportunity"1611 Lansing Housing Commission Annual Plan and Public Hearing Meeting Lansing Housing Commission Board Meeting July 24,2019 Interim Director Report Page 1 of 1 LHC CON1110ISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 LHC Board Sign-In Sheet Date of Meeting: July 24, 2019 - Name Organization Phone # E-mail Speaking Y/N ANnrra 7 M a(c,e l a cysc)r L a rc e 1 j0lar bw-jo -7 - vat z. /N6Iy� -37 i/� li_ 6.7 -1YY I`1 iC,.�"IMSJ-t_rlU l I 1 / 7 '331,/vu� L�Nrrm� ��49n51�c TDDrrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L`1.' Lansinc I lousing Commission Annual Plan and Puhlic I Icaring Mecling Lansing I lousing Commission l3oard Mccling July 24,2019 Sien-In Sheet Paec 1 or I i COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission August 28, 2019 Call to Order 1. Roll Call 2. Approval of Minutes of July 24, 2019 Action Items: Approve the following LHC Policies presented last month for review: LHC Computer and Electronic Equipment Policy LHC Conflict of Interest Policy LHC Davis-Bacon and Related Acts Compliance Policy LHC Discriminatory Harassment Policy LHC Electronic Communication Social Media Policy LHC Family and Medical Leave Policy LHC Gift and Gratuities Policy Resolution 1314 —Approval to submit SEMAP Certification with a score of 145 to HUD. Informational Items: a. Policies for your review and approval at our next meeting: LHC Accounts Payable Internal Accounting Control Policy LHC Capitalization Policy LHC Customer Service Policy LHC Ethics Policy LHC Manual Journal Entry Policy LHC Political Activity Policy LHC Travel Policy b. Finance Report July 2019 Steven Raiche TDDMY#: 1-800-545-1833 Ext.919 LEI "Equal Housing Opportunity'IL�, 1,mtsing I lousing Commission Board Meeting August 28,2019 Agenda ��Nc ►►c�r�Si LHC CONIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 c. Housing Choice Voucher July 2019 d. Asset Management Report July 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: a. Project Based Vouchers RFP b. RAD Presentation — Sam Spadafore Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Iiousinu Commission Board ivicctinu,August 28.2019 Aecnda Page 2 ol'2 G HOC/p! LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Minutes of the July 24, 2019 Commissioner Robinson called the meeting to order at 5:29 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober, Loria Hall —Absent and Rhett Huyck—Absent. STAFF: Marcel Jackson Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Steven Raiche - Phone Guests: See List Commissioner Henry moved and Commissioner Sober seconded a motion to approve the minutes of the June 26, 2019 commission meeting. The Motion was approved by all members present. Action Items: Approve the following LHC Policies presented last month for review: LHC Bed Bug Policy LHC Code of Conduct Policy LHC Credit Card Policy LHC HCV De-Concentration Policy LHC Smoke Free Property Policy LHC Smoke Free Workplace Policy LHC Substance Abuse and Drug Free Workplace LHC Vehicle Policy Commissioner Sober motioned to approve all policies, Commissioner Henry seconded the motion. Motion was approved by all members present. Informational Item: Review and approve the following LHC Policies: TDD/TTY#: 1-800-545-1833 Ext.919 11� "Equal Housing Opportunity"LL , Lansing Housing Commission Board Meeting August 28,2019 km,;inr I lousing Commission 4linutcs.1uh?4.2019 Yaec I ol,5 ,X,4c, ►-roUS��L LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LHC Computer and Electronic Equipment Policy LHC Conflict of Interest Policy LHC Davis-Bacon and Related Acts Compliance Policy LHC Discriminatory Harassment Policy LHC Electronic Communication Social Media Policy LHC Family and Medical Leave Policy LHC Gift and Gratuities Policy Commissioners acknowledge receipt of policies. NOTE: Commissioners can review and amend these policies at any time. Commissioners agree to review policies over the next couple of weeks and will be prepared to include next month as an action item. Written Informational Reports were provided as follows: Finance Report— June 2019 — Steven Raiche - Phone Mr. Raiche provided a brief overview of the June 2019 Finance Reports. Steven also discussed the sheet of financial ratios. • Depreciation numbers are not included in the June financial reports. Also, accounts payable as of June 30, 2019 are not included. Housing Choice Voucher (HCV) Report— June 2019 Kim Shirey provided a brief overview of the June 2019 HCV Reports. • Kim is working with Steve to determine where HCV is falling short in budget vs actual. If HCV feels more money is needed, HCV has the option to submit a request. • There was a huge difference in February's budget vs actual. Kim will meet with Steve this week to create a better prediction of the budget for HCV. • Family Self Sufficiency — is a separate 5-year program when voucher holders work with a coordinator and set personal goals such as school enrollment, clearing up credit, etc. LHC places an amount of money to the residents close to their rental amount and places the money in a savings account for the residents to have after their 5-year FSS program limit. The coordinator meets with people monthly who have expressed interest, about 38 openings, 15 slots in use. E l TDDnTY P 1-800-545-1833 Ext.919 "Equal Housing Opportunity"�LJ Lansing Housing Commission Board Meeting August 28,2019 Lansing I IousinI Conunission Minutes lily 24,2019 Pagc 2 of 5 ^�S`rc, r roU s�LC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Positive note: City of Lansing delivered 22 cases of water to be delivered to the sites. Asset Management Report—June 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 98% at the end of June. There was four (4) move-in, two (2) move - outs and zero (0) transfers. There were 25 open work orders. The current occupancy rate is 97%. There are 5 vacancies, four (4) market ready. There are 25 open work orders. Average work order is 28 days old. Positive Note: Pretty quiet summer at MVP Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 99% at the end of June. There were three (3) move-ins, three (3) move-outs and zero (0) transfers. There were 42 open work orders. The current occupancy rate is 98%. There are 46 open work orders. Average work order is 45 days old. Positive Note: Summer program has a trip to the Lugnuts and a visit to the City Hall Monday July 29, 2019. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 98% at the end of June. There was one (1) move-in, zero (0) move- outs and two (2) transfers. There were 28 open work orders. The current occupancy rate is 98%. Two (2) residents will move in by 5/31/19. There were 54 open work orders. Positive Note: Community day is August 6, 2019, Leadership academy will set up recruiting booth Monday for fall enrollment. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy presented by Andrea Bailey, SWP had an occupancy rate of 98% at the end of June. There were three (3) move-ins, five (5) move-out and zero (0) transfers. There were 89 open work orders. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"16.1 Lansing Housing Commission Board Meeting August 2a, 2019 I.:uisin:`,Housing C'munission Minulrs July 24.2019 1arr 3 ol'.5 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 The current occupancy rate is 97%. There were six (6) vacant units, 6 will be leased up by Friday and 57 work orders that are open. Average work order time is 75 days. Positive Note: Grand Mere's Adult Day Health Club came and had an ice cream social and will be starting their adult day program. Discussion Items: None Other Items: None Executive Director's Comments: Activities • Security Cameras — completed at SWP. Next phase is to install new servers that have a stamp technology that is accepted by the court system. LRF is next. • Kitchen/Bath — Still in the works at HP, MVP and LRF. Cabinets will be in within the next couple of weeks. • Elevator— Contract has been assigned to begin these repairs. This will be a 6- month process, one elevator will be done at a time. Staff Changes • Maintenance Tech — Demetreon Young new LRF staff, currently fully staffed at all sites. RAID Activities • Disposal of Scattered Sites o Scattered sites have a deed to the COL but a declaration of trust that states HUD and LHC owns the properties. Meeting with the Mayor to work this out. Cannot move forward until this is cleared up. RAD application Submission • Resident Meetings o Application submitted 7-16-19 o Resident Questions returned and a list of these questions have been delivered to residents. o RFP Architect due today— Fusco, Schaffer & Pappas Inc. from Ferndale MI and M.C. Smith from Grand Rapids were the only two companies to respond to the RFP. TDD/TTY#: 1-800-545-1833 Ext.919 gym+ 'Equal Housing opportunity"I Lansing Housing Commission Board Meeting August 28,2019 L:uisin^_I lousing Conunissiun N1inulcs.lulu 24,2019 l'.lee 4 orS v LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 City of Lansing meeting June 26th with the Mayor— requesting a PILOT renewal, bring him up to date with RAD. Other Activities • Site visits to LHC properties • Inventory Management review— determine what LHC owns and begin tracking what is coming in and what is going out. • COL summer program — at HP and MVP, averaging a total of 50 youths a day, Commissioner Spitzley will meet with them Monday before the Lugnuts games. • Lisa Parsons issue —depositions, no resolutions, request that has not been countered. This is being handled by the legal department. • Paychex/ADP Consulting — Karen is currently doing HR, looking to hire outside for HR services instead of being completed internally. • RFP Pest Management— Done again, Rose was awarded this project. • Scattered Site Inspections/Renewals —fees waived for non-renewal of license fees; these scattered sites will be inspected soon. • Approached by 3 groups to purchase vouchers (8-10 at a time) and turn them into project-based vouchers. Our ACOP allows us to sell up to 5%. This means that 84 vouchers can be project based. 54 vouchers could be allocated, 30 are currently at Oliver Gardens. President's Comments: None Public Comment: limit 3 minutes per person — None Other Business: None Adjournment: The meeting was adjourned at 6:30 p.m. 'T Date �� Z �Z Ryan Robinson, Chair Date ��6 bouq F ing, Actin'ecretary TDDfTTY#: 1-800.545-1833 Ext. 919EJ "Equal Housing Opportunity"l_LI Lansing Housing Commission Board Meeting August 28,2019 L:msing li(uising Commission Nlinuies.lulu 24,2019 Page 5 of'IN ��1Ci IIU� .LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 August 28, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to Submit the Lansing Housing Commission's 2019 Housing Choice Voucher Management Assessment Program ("SEMAP") Certification to HUD- Resolution No. 1314. RECOMMENDATION: Staff recommends the Board authorize Douglas Fleming, acting in his capacity as Executive Director or his designee, to submit LHC's 2019 SEMAP scores to HUD. CONTACT PERSON: Kim Shirey Housing Choice Voucher Supervisor SUMMARY: This resolution authorizes LHC to submit its SEMAP self-certified score of 145, to the U.S. Department of Housing & Urban Development ("HUD") in compliance with 24 CFR sec. 985.101. BACKGROUND: 24 CFR sec 985.101 requires PHAs that administer a Housing Choice Voucher tenant- based rental assistance program to submit an annual SEMAP Self Certification to HUD within 60 days after the end of the fiscal year. PHA's must obtain Board approval prior to submission of the SEMAP Certification. PHAs, which do not submit their SEMAP score within the 60-day timeframe, will be designated as a "troubled agency" which leads to corrective actions taken by HUD. These corrective actions could be but are not limited to onsite HUD audits, sanctions, and /or, TDD/ TY#: 1-800-545-1833 Ext.919 :21 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting August 28, 2019 Transmittal to Approve Annual SEMAP Certification Resolution No. 1314 Page 1 of 2 various other additional requirements as set forth by the HUD field office. In order to complete the self-certification for SEMAP, the PHA must evaluate its performance against 14 benchmarks: - Proper selection of applicants from the housing choice voucher waiting list - Sound determination of reasonable rent for each unit leased - Establishment of payment standards within the required range of the HUD Fair market rent - Accurate verification of family income - Timely annual reexaminations of family income - Correct calculation of the tenant share of the rent and the housing assistance payment - Maintenance of a current schedule of allowances for tenant utility costs - Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts - Timely annual housing quality inspections - Performing of quality control inspections to ensure housing quality - Ensure that landlords and tenants promptly correct housing quality deficiencies - Ensure that all available housing choice vouchers are used - Expand housing choice outside areas of poverty or minority concentration - Enroll families in the family self-sufficiency (FSS) program as required and help - FSS families achieve increases in employment income After evaluating our performance against these 14 benchmarks, we have determined we are a high performer with a score of 145. FINANCIAL CONSIDERATIONS If LHC fails to submit the SEMAP score there is no financial consideration. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, 24 CFR sec 985.101 requires governing body approval of LHC's submission to HUD. 1 1 Respectfully Submitted; L C- Do g s Fleming, ecretary to the and TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL J Lansing Housing Commission Board Meeting August 28,2019 Transmittal to Approve Annual SEMAP Certification Resolution No. 1314 Page 2 of 2 LHC COMi/fISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Resolution No. 1314 Adopted by the Lansing Housing Commission August 28, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Douglas Fleming, acting in the capacity of Executive Director, is authorized to submit the attached SEMAP Certification, with a score of 145, to the U. S. Department of Housing & Urban Development. Chair Yeas Nays Abstentions c ttest: Secreta For Clerk Use Only Resolution No. 1314 Date Adopted 08/28/19 TDD/TTY#: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity"I_L Lansing Housing Commission Board Meeting August 28,2019 Resolution No. 1314 Page 1 of 1 Lansing Housing Commission Summary Results for1ULY FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 22,498 (2,034) 9,519 27,763 57,746 3,196 11,157 30,663 Tenant Revenue Variance 13,526 (4,859) (2,515) (1,565) 4,587 - HUD Revenue Variance 8,531 2,213 3,032 9,918 23,695 2,926 9,673 28,787 Capital Fund Income - - Other Income 440 613 9,001 19,410 29,464 270 1,484 1,876 Other (0) - Budgeted Revenue 108,054 134,659 112,915 85,948 441.576 67,874 82,072 882,894 %Variance fav(unfav) 21% -2% 8% 32% 13% 5% 14% 3% EXPENSES: Total Expense Variance Unfav(Fav) (4,093) (22,794) (14,339) (14,266) (55,493) (18,775) (18,579) 70,871 Contributing Factors: MERS Contribution Special Adjusted Expense Variance (4,093) (22,794) (14,339) (14,266) (55,493) (18,775) (18,579) 70,871 -Overspend(Underspend) Salary Expenses (555) 665 72 (392) (2111 (7,094) 1,803 - Employee Benefit Expenses (447) 1,727 (2,421) (1,325) (2,966) (7,369) (7,753) Utilities 775 (104) 674 (188) 1,157 921 115 Write-offs 824 482 7,333 (603) 8,036 - Legal (1,250) (764) (1,900) (2,517) (6,430) 1,251 Professional Services (158) (487) (698) (583) (1,925) (9,394) (1,145) Recreation/Other Services 3,792 (1,277) (1,200) (800) 515 4,860 Insurance (434) (163) (580) (270) (1,447) 2,267 (1,280) Sundry/Postage/Office Supplies 414 (649) (179) 773 358 (10,377) (2,391) Management Fee 306 153 306 102 867 1,934 HAP Expense - - 70,871 Inspections - 1,732 - 1,732 480 (5,500) Maintenance Casts 830 (7,874) (807) (2,396) (10,246) (424) (371) Maintenance Contract-Unit Turns (8,235) (10,724) (14,065) (2,565) (35,589) - - Other 45 (3,779) (2,606) (3,003) (9,343) 6,103 (3,992) - Budgeted Expense 99,672 112,734 115,088 89,773 417,267 65,114 72,880 882,881 %Variance fav(unfav) 4% 20% 12% 16% 13% 29% 25% -8% Curr Mo.Actual Net Income(Loss) $ 34,973 $ 42,685 $ 21,684 $ 38,204 $ 137,547 $ 24,731 $ 38,928 $ (40,195) YTD Actual Net Income(Loss)Net of CWIP S 34,973 S 42.685 5 21,684 5 38.204 $ 137,547 $ 24,731 $ 38,928 5 (40,1.95) Prior YR YTD Net Income(Loss) $ 16,186 $ 35,321 $ 29,397 $ (6,019) $ 74,885 $ 18,802 S 15,688 $ (249,514) Cash Balance-July $ 512,383 $ 588,306 $ 721,632 $ SS0,463 $2,372,784 $ 991,707 $ 573,765 $ 106,600 Cash Balance-June $ 476,914 $ 543,444 $ 712,467 $ 504,430 $2,237,254 $ 1,029,023 $ 541,559 $ 143,349 Cash Balance-May $ 431,672 5 605,381 $ 759,516 $ 501,471 $2,348,041 $ 1,092,704 $ 533,022 175422 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1907\Summary 1907\Summary MTD 8/28/2019 10:39 AM July Ratios HCV Ratios Prior Months 1,794 06/19 $ 512.07 7Expenses d 05/19 $ 527.01 $ 953,751.91 04/19 $ 508.18 r $ 531.63 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 198 215 206 19S 814 06/19 96.1% 202 220 210 198 830 05/19 96. % Number of Possible Units 04/19 95.9% Year-to-Date Occupancy Rate 98.0% 97.7% 98.1% 98.5% 98.1% 06/19 $ 566.70 Average Revenue Per Occupied Unit Total LIPH Revenue $ 130,551.94 $ 132,624.86 $ 122,433.56 $ 113,711.18 $ 499,321.54 05/19 $ 67.08 5 Average Revenue Per Occupied Unit $ 659.35 S 626.86 $ 594.34 $ 583.13 $ 613.42 04/19 $ 67.2E 06/19 $ 169.34 Average Tenant Revenue Per Occupied Unit Total Tenant Revenue $ 45,320.00 $ 36,833.68 $ 26,744.10 $ 30,958.00 $ 139, 71..81 04/19 $ 176.76 Average Tenant Revenue Per Occupied Unit 228.89 171.32 129.83 158.76 171.81 04/19 $ 169.67 06/19 $ 667.27 Average Cost Per Occupied Unit $ 95,578.73 $ YTD Average Monthly Expenses 89,939.69 $ 100,749.32 $ 75,507.07 $ 361,444.44 04/19 $ 660.45 Average Cost Per occupied Unit 482.72 418.32 489.07 387.22 444.44 04/19 $ 61. Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 512,383.28 $ 588,305.71 $ 721,631.93 $ 550,463.06 $ 991,706.64 $ 573,764.98 YTD Expense. $ 95,578.73 $ 89,939.69 $ 100,749.32 $ 75,507.07 $ 46,339.20 $ 54,300.36 Number of Months 1 1 1 1 1 Average Monthly Expenses $ 95,578.73 $ 89,939.69 $ 100,749.32 $ 75,507.07 $ 46,339.20 $ 54,300.36 Number of Months of Operating Reserves (would like to have 4 months of operating 7.16 7.29 21.40 30.57 reserves) 5.36 6.54 Prior Months 06/19 3.57 3.90 4.78 4.51 17.81 7.12 05/19 3.63 4.45 5.22 4.46 19.32 7.16 04/19 3.80 4.25 4.82 4.51 18.74 6.74 06/18 5.25 3.43 6.79 4.34 17.43 12.09 C:\Users\Stevenr\Box\My Box files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1907\Summary 1907\11atios All 8/22/2019 2:31 PM Lansing Housing commission Budget vs.Actual ML Vernon For the Period Ending July 31,2019 Remaining YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Budget 45,320 $ 31,794 $ 13,526 $ 30,911 $ 381.524 $ 349,730 Tenant Rental Revenue $ 2 625 1,537 41439 31,500 28,875 Tenant Revenue-Other 4,162 35,349 $ 413,024 $ 378.605 Total Tenant Revenue $ 49,482 $ 34,419 $ 15,054 $ 82,054 73,523 8,531 78,982 882,273 808,750 HUD PHA Operating Grants - - 90,000 90,000 CFP Operational Income 113 (1,097) 18 6,908 6.795 Fraud Recovery and Other (984) - 1,392,205 $ 1.284.150 Total Operating Revenue $ 130,552 $ 108,054 $ 22,498 $ 114,349 $ 6,735 $ 0 $ 6.875 $ 90,189 $ 83,454 Administrative Salaries $ 6,735 $ - - 5,000 5.000 Auditing Fees g 79S 306 10,153 117,550 107.754 Management Fees 10.102 45 1,485 1.440 1.493 17,280 15,840 Bookkeeping Fees 157,8 191 3,483 22,683 20,792 Employee Benefits Contributions -Admin 2,048 1 191 (1,535) 875 29,667 27,543 Office Expenses 589 3,822 17,800 16,550 1,250 (1,250) 960 880 Legal _ 80 (80) - - Travel 1100 - 1,100 (153) 16,600 Other 1600 3,792 500 18,200 , Tenant Services-Other 5,392 8.0S8 96,300 87.500 9,004 8,800 204 39,900 Water 65 3,635 43,600 3,765 3,700 47,070 Electricity 2.500 522 2.315 49,570 6,350 Gas 3,034 32 6,400 Other Utilities Expense 34 50 (15) 90,848 84.117 6,176 6,731 {555) 7,683 Ordinary Maintenance and Operations-Labor 5,250 5,298 5.439 68,050 62,800 Ordinary Maintenance and Operations-Material 10,548 30.560 (12,766) 26.583 361,375 330.815 Ordinary Maintenance and Operations-Contrac 17,794 4,562 51,194 46.611 3,979 4,583 (200) 2,400 2,200 Employee Benefits Contributions -Ordinary _ 200 (200) 194 Protective Services-Other Contract Costs 4 298 4 298 - 3.343 55,876 51,578 Property Insurance 1 298 0 1.240 19.174 17,602 Liability Insurance 1,572 - 2,976 2,728 Workers Compensation - 186 (248) 223 2 232 2,046 AllOtherinsurance 181 (158) 18,931 17,350 1,423 1,581 {158) 1,398 Other General Expenses _ _ - Compensated Absences - 1 519 1,191 1,332 17,285 15,766 Payment in Lieu of Taxes 2,710 824 2,424 1,600 3,574 19,200 17,600 Bad debt-Tenant Rents 1,378 - 1,493 15,871 14,493 Interest Expense 1,378 $ 95,579 $ 99.672 $ (4,093) $ 98,164 $ 1,240,612 $ 1,140,940 Total Operating Expenses Net Income(Loss) $ 34,973 $ 8,383 $ 26,591 $ 16,186 $ 151,592 $ 143,210 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending July 31,2019 Remaining YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Budget 349551 $ 490,116 $ 448,423 Tenant Rental Revenue $ 41,693 $ (4 606) $ 786 25,415 23,365 2,656 2,050 Tenant Revenue-Other 35.337 5 515_531 5 471,788 Total Tenant Revenue $ 39.490 $ 43.743 $ (4,253) $ 2,213 97,829 1,090,856 999,951 HUD PHA Operating Grants 93,118 90,- - _ 80,000 80,000 CFP Operational income -17 11 6 14 6,384 6,373 Fraud Recovery and Other 132,625 $ 134,659 S (2.034): $ 133,181 $� $ 1,55811,__1 Total Operating Revenue $ 0 $ 6.464 $ 91,588 $ 84,677 Administrative Salaries $ 6,911 $ 6,911 $ - - 5,000 5,000 Auditing Fees 153 10,969 129.795 118,979 10,613 11,590 1,613 19.080 17,490 Management Fees 1 613 1 590 23 Bookkeeping Fees 4 014 (699) 2,058 28.726 24.713 Employee Benefits Contributions -Admin 3,315 4.014 (2,225) 1.554 38,815 36,172 Office Expenses 418 1,799 26,865 25,065 Legal 1,036 1,800 60 ((40) 47 960 880 Travel 40 191 (389) _ (389) 18,900 Other 423 1,700 (1,277) 900 20,600 Tenant Services-Other 8 705 8 766 (61) 10.463 96,916 88,150 Water 2 532 (116) 2,551 31,882 29,350 2,603 52,565 Electricity 1,500 103 1,481 54,065 Gas 1,603 - 6,590 6,560 Other Utilities Expense 30 (30) 3,482 99,518 92,024 8,158 7,494 664 Ordinary Maintenance and Operations-Labor 7,100 (2,886) 5,984 76.100 69,000 Ordinary Maintenance and Operations-Materia 4,214 35.501 489,200 450.300 16,674 Ordinary Maintenance and Operations-Conlrac 22.226 38,900 ( 2 426 2,779 45,241 41,626 6,041 3,615 307 3,696 3,388 Employee Benefits Contributions -Ordinary 308 (308) Protective Services-Other Contract Costs 0 2.972 49.660 45,840 3,820 3,820 1,045 15,518 14,246 Property Insurance 1,273 1,272 1 1.804 Liability Insurance - 164 (164) - 1,968 Workers Compensation _ 198 1,740 1,740 All Other Insurance 1,196 - 1,683 (487) 1,636 20,182 18,499 Other General Expenses _ Compensated Absences 273 2,800 (527) 2.241 29,645 26,846 2 Payment in Lieu of Taxes 900 482 (865) 10,800 9.900 Bad debt-Tenant Rents 1.382 - 2,489 26,452 24,155 Interest Expense 2,296 2,296 Total Operating Expenses S 89.940 $ 112,734 $ (22,784) 5 97,860 $ $ 1,307,869 Net Income(Loss) $ 21,925 20,760$ $ 35,321 �167 $ 250,24 3 Lansing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending July 31,2019 Remaining YTO Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Budget ,515 $ 29,973 $ 351,108 $ 2� $ 29,259 $ ( ) 2,347 28,680 ?6,31U Tenant Rental Revenue 11 052 2,370 8.682 379,788 $ 348,159 Tenant Revenue-Other � $ 31 629 $ 6,167 $ 32,320 $ Total Tenant Revenue 975,198 893.932 84,299 _ 185,000 81,267 3,032 87,953 185,000 HUD PHA Operating Grants - - 640 6,480 6,461 CFP Operational Income 338 19 319 Fraud Recovery and Other 1,546,486 $ 3 551 112,915 $ 9,519 2 120,913 $ Total Operating Revenue 6,731 $ 90,487 $ 83,646 $ 7,148 $ 6,841 $ - $ - 5,000 5,000 Administrative Salaries - 10,051 124,285 113.928 Auditing Fees 10,663 10,357 323 18 270 16,748 Management Fees 1,523 23 1,478 19,824 1,545 2,953 (1,208) 2,229 22,777 Bookkeeping Fees 1 746 4,305 36,155 34,000 Employee Benefits Contributions -Adman 597 2.111 (1,900) 24,000 22,000 Office Expenses 2,000 (1,900) 1,77 850 770 Legal - 80 (80) 77 2 000 2,000 Travel 200 - 200 200 14,400 1, 13,200 200 Other - 1,200 (1,200) 69,400 62,700 Tenant Services-Other 5,700 207 3,76 40,300 5,907 3,764 43,900 Water 3,545 3,600 (56) 59,200 57,550 Electricity 2,545 1,650 569 2,032 12,627 12,684 Gas 10 57 (47) 8,132 97,591 90,230 Other Utilities Expense 7,126 7,361 (235) 11 086 101.300 92,600 Ordinary Maintenance and Operations-Labor 12 621 8,700 3,921 505,810 463,650 Ordinary Maintenance and Operations-Materia 42,160 (17,118) 15,301 49,075 23,032 4,246 (1,213) 5,29 53,60 Ordinary Maintenance and Operations-Contrac 3,033 295 3,600 3,300 Employee Benefits Contributions -Ordinary 300 (300) 4 210 70,356 64,944 Protective Services-Other Contract Costs 5,412 5,412 0 20,996 19,275 1 1,722 - 1,896 Property Insurance 721 1 158 (158) 1,306 1,738 Liability Insurance 280 5,115 4,692 Workers Compensation 423 (423) 1 571 22,896 20,988 All Other Insurance 1.210 1,908 (698) - - - Other General Expenses - - 1 799 15,901 14,230 Compensated Absences 614 1,671 (1,057) 20,600 19,000 8,933 1,470 15,625 Payment in Lieu of Taxes 1,600 7,333 159 14,269 Bad debt-Tenant Rents 1,356 1,356 - Interest Expense 1,457,415 $ 1.342,326 115,088 $ (14,339) $ 91,516 Total Operating Expenses 29 397 $ 89,051 $ 21,684 $ (2,174) $ Net Income(Loss) Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending July 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 30,958 $ 32.523 $ (1,565) $ 30,918 $ 390,276 $ 357,753 Tenant Revenue-Other 1,650 1.776 (126) 2,050 21,312 19.536 Total Tenant Revenue $ 32,608 S 34.299 $ (1,691) $ 32.978 S 411,588 S 377,289 HUD PHA Operating Grants 61.521 51,603 9.918 55,800 619.236 567,633 CFP Operational Income - - - - 214,299 214,299 Fraud Recovery and Other 19,582 46 19,536 1,321 6,978 6,932 Total Operating Revenue $ 113.711 $ 85,948 $ 27,763 $ 90.099 $ 1,252.101 $ 1.166,153 Administrative Salaries S 6.944 $ 7,006 $ (62) $ 3,681 $ 93,170 $ 86.164 Auditing Fees - - 5.000 5,000 Management Fees 9.949 9,847 102 9,898 118,162 108,315 Bookkeeping Fees 1,529 1,448 82 1.455 17,370 15,923 Employee Benefits Contributions -Admin 3,365 4.530 (1,164) 2,702 35.175 30,645 Office Expenses 485 2,307 (1,822) 1.264 29,183 26,876 Legal - 2,517 (2,517) 1.391 30,202 27,685 Travel - - - Other 625 - 625 4,221 - - Tenant Services-Other - 800 (800) 1,400 9,600 8,800 Water 17.271 17,735 (464) 20.353 212.820 195.085 Electricity 8,687 8,918 (231) 8,858 107,016 98,098 Gas 1.374 871 503 1.214 46,305 45,434 Other Utilities Expense 58 55 3 - 1.485 1,430 Ordinary Maintenance and Operations-Labor 7.031 7,361 (330) 10.480 99.032 91,671 Ordinary Maintenance and Operations-Materia 3,738 5,879 (2,141) 10,412 66,548 60,669 Ordinary Maintenance and Operations-Contrac 5,259 8,958 (3,699) 7.519 127,735 118,777 Employee Benefits Contributions -Ordinary 3,623 4,283 (661) 5,495 53,534 49,251 Protective Services-Other Contract Costs - 159 (159) 140 1.908 1,749 Property Insurance 2,229 2,229 (0) 1,733 28,977 26,748 Liability Insurance 1,647 1,647 (0) 1,371 20,093 18,446 Workers Compensation - 150 (150) - 1,800 1,650 All Other Insurance - 120 (120) 115 1,880 1,760 Other General Expenses 1.112 1.694 (583) 1,541 19,733 18,039 Compensated Absences - Payment in Lieu of Taxes 373 450 (77) (5) 1,814 1,364 Bad debt-Tenant Rents (103) 500 (603) 541 6,000 5,500 Interest Expense 310 310 - 336 3,568 3,258 Total Operating Expenses $ 75,507 $ 89,773 $ (14,266) $ 96.117 $ 1,138.110 $ 1,048,337 Net Income(Loss) $ 38,204 $ (3,825) $ 42,029 $ (6,019) $ 113,990 $ 117.816 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending July 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 139,856 $ 135,269 $ 4.587 $ 126.353 $ 1,613,024 $ 1,477,755 Tenant Revenue-Other 19,521 8,821 10,700 9,632 106,907 98,086 Total Tenant Revenue $ 159,376 $ 144,090 $ 15,287 $ 135,984 $ 1,719,931 $ 1,575,841 HUD PHA Operating Grants 320,992 297,297 23.695 320,564 3,567,563 3,270,266 CFP Operational Income - - - - 569,299 569,299 Fraud Recovery and Other 18,953 189 18,764 1,994 26,749 26.560 Total Operating Revenue $ 499,322 $ 441,576 $ 57,746 $ 458.542 $ 5.883,541 $ 5.441,965 Adminlstrative Salaries $ 27,739 $ 27,493 $ 246 $ 23,750 $ 365.434 $ 337,941 Auditing Fees - - - - 20.000 20,000 Management Fees 41,683 40,816 867 41,071 489.792 448,976 Bookkeeping Fees 6,172 6,000 172 6,039 72,000 66.000 Employee Benefits Contributions-Administrativ. 10,474 13.388 (2,914) 10,473 109,362 95.973 Office Expenses 2,089 9,185 (7,096) 7,998 133,820 124,635 Legal Expense 1,136 7,567 (6,430) 8,796 98,867 91.300 Travel 40 240 (200) 124 2,770 2,530 Other 1,536 - 1,536 5,918 2.000 2.000 Tenant Services-Other 5.815 5,300 515 3,000 62.800 57,500 Water 40,888 41,001 (113) 44,861 474,436 433,435 Electricity 18,413 18,750 (338) 18,808 226,398 207,648 Gas 8,218 6,521 1,697 7,091 209,140 202,619 Other Utilities Expense 102 192 (90) 65 27,159 26,967 Ordinary Maintenance and Operations-Labor 28,491 28,947 (456) 29,777 386,989 358.042 Ordinary Maintenance and Operations-Materia 31,121 26,929 4,192 32.922 311,998 285.069 Ordinary Maintenance and Operations-Contrac 70,322 120,578 (50,256) 85.144 1,484,120 1,363,542 Employee Benefits Contributions-Ordinary 16,676 16,727 (52) 18,138 203.290 186.562 Protective Services-Other Contract Costs - 967 (967) 936 11,604 10,637 Property Insurance 15,759 15,759 0 12.258 204,869 189,110 Liability Insurance 6,213 6,212 1 4,962 75,782 69,570 Workers Compensation - 720 (720) - 8.640 7.920 All Other Insurance - 729 (729) 816 10,967 10,238 Other General Expenses 4,941 6,866 (1,925) 6.147 81.742 74.876 Compensated Absences - - - - - - Payments In Lieu of Taxes 5,970 6.440 (470) 5,368 64,645 58,205 Bad debt-Tenant Rents 12,636 4.600 8.036 3,408 56,600 52,000 Interest Expense 5,340 5.340 - 5,788 61.515 56,175 Total Operating Expenses $ 361.775 $ 417.267 $ (55,493) $ 383.657 $ 5.256,740 $ 4.839,472 Net Income(Loss) $ 137,547 $ 24.308 $ 113,239 $ 74.885 $ 626,801 $ 602,493 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending July 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 59,949 $ 57,131 $ 2,818 $ 55,737 $ 911,297 $ 854,165 Bookkeeping Fees Income 6,106 5,998 108 6,039 71,971 65,974 Fraud Recovery and Other 5,015 4,745 270 3,500 71,070 66,325 Total Operating Revenue $ 71,070 $ 67,874 $ 3,196 $ 65,276 $ 1,054,338 $ 986,464 Administrative Salaries $ 10,565 $ 17,659 $ (7,094) $ 23,503 $ 233,633 $ 215,974 Auditing Fees - - - - 5,900 5,900 Employee Benefits Contributions -Admin 1,851 9,220 (7,369) 5,348 75,063 65,843 Office Expenses 12,767 6,698 6,069 3,272 54,801 48,103 Legal 1,251 - 1,251 - 2,300 2,300 Travel - 100 (100) 461 12,480 12,380 Other 258 10,450 (10.192) 2,029 47,344 36,894 Tenant Services-Other 4,860 - 4,860 - 1,500 - Water 278 133 145 4,864 1,596 1,463 Electricity 1,803 875 928 887 10,500 9,625 Gas 42 189 (147) (4,691) 2,268 2,079 Other Utilities Expense 29 34 (5) - 408 374 Ordinary Maintenance and Operations-Material - 200 (200) - 500 300 Ordinary Maintenance and Operations-Contrac 558 352 206 166 5,899 5,547 Protective Services-Other Contract Costs - - - - 400 400 Property Insurance 159 160 (1) 124 1,920 1,760 Liability Insurance - 20 (20) 113 240 220 Workers Compensation - 100 (100) - 1,200 1,100 All Other Insurance 2,388 - 2,388 6,207 - - Other General Expenses 9,281 18,675 (9,394) 3,338 227,800 209,125 Compensated Absences - - - - - - Interest Expense 250 250 (0) 852 2,373 2,123 Total Operating Expenses $ 46,339 $ 65,114 $ (18,775) $ 46,474 $ 688,124 $ 621,510 Net Income(Loss) $ 24,731 $ 2,760 $ 21,971 $ 18,802 $ 366,213 $ 364,954 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending July 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 1.003,000 $ 964,540 $ 38,460 $ 683,553 $ 11,574,480 $ 10,609,940 Other Revenue 23 - 23 20 - - Fraud Recovery and Other 3,763 413 3,350 2,095 7,306 6,893 Total Operating Revenue $ 1,006.786 $ 964,953 $ 41,833 $ 685,668 $ 11,581,786 $ 10,616,833 Administrative Salaries $ 24,671 $ 22,868 $ 1,803 $ 26,298 $ 304.337 $ 281,469 Auditing Fees - - - - 25,000 25,000 Management Fees 18,266 16,332 1.934 14,666 195,982 179,650 Bookkeeping Fees - - - - - - Employee Benefits Contributions -Admin 4,539 12,291 (7,753) 10,917 129.885 117,593 Office Expenses 4,752 11,335 (6,583) 8,278 147,420 136,085 Legal Expense - - - - - - Travel - - - - - - Other 200 5,500 (5,300) - 64,000 58,500 Tenant Services-Other - - - - Water - - - - - - Electricity - - - - - Gas - - - - - - Other Utilities Expense 115 - 115 - 630 630 Ordinary Maintenance and Operations-Material - - - - - Ordinary Maintenance and Operations-Contrac (124) 247 (371) 1,520 2,964 - Protective services-Other Contract Costs - - - - 300 300 Property Insurance - - - - - - Liability Insurance 1,273 1,298 (26) 1,567 15,582 14,283 Workers Compensation - 1,254 (1,254) - 15,048 13,794 All Other Insurance - Other General Expenses 609 1,754 (1,145) 2,327 22,548 20,794 Compensated Absences - - - - Housing Assistance Payments 953,752 882.881 70,871 860,792 10,594,572 9,711,691 Bad Debt-Tenant Rents - - - - Interest Expense - - - - Total Operating Expenses $ 1,008,052 $ 955,761 $ 52,292 $ 926.365 $ 11,518,267 $ 10,562,506 Net Income(Loss) $ (1,267) $ 9,192 $ (10,459) $ (240,696) $ 63,519 $ 54,327 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for July 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 35,491.60 1010-0000-111111 Chase Checking 35,469.17 512,383.28 1010-0000-112200 Accounts Receivable 8,920.21 25,030.36 1010-0000-112201 Allowance for Doubtful Accounts (892.03) (2,503.04) 1010-0000-112500 Accounts Receivable HUD (930.00) - 1010-0000-114500 Accrued Interest Receivable - 44.84 1010-5005-115700 Intercompany (20,600.90) (41,339.15) 1010-0000-116201 Investments Savings - 128,981.45 1010-0000-121100 Prepaid Insurance (5,870.06) 5,870.01 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress 5,761.00 (2,456.83) 1010-3000-144000 Construction in Progress 35,200.00 78,622.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27.589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,469,122.26) 1010-1010-148100 Accumulated Depreciation-Build - (125,946.00) 1010-1010-148300 Accumulated Depreciation-Equip - (6,928.00) 1010-0000-150300 Deferred Outflow-MERS - 17,763.00 TOTAL ASSETS 67,057.39 4,019,982.95 LIABILITIES 1010-0000-200000 OPEB Liability - 388,980.00 1010-0000-200300 Pension Liability - 80,664.00 1010-0000-210000 Construction Costs Payabe - 29,708.00 1010-0000-211100 Accounts Payable - - 1010-0000-211343 Accounts Payable Misc (12.467.33) - 1010-0000-211400 Tenant Security Deposits (235.00) 35,256.60 1010-0000-211999 Tenant Refunds (215.00) 6,071.58 1010-0000-212000 Accrued Payroll - 6,180.35 1010-0000-213400 Utility Accrual - 21,658.66 1010-0000-213500 Accrued Comp Absences-Curr - 1,572.77 1010-0000-213700 Payment in Lieu of Taxes 2,710.49 36,179.48 1010-0000-214000 Accrued Comp Absences-non curr - 8,912.39 1010-0000-260600 Note Payable Non Curr-PNC (2,908.98) 365,746.41 1010-0000-260601 Note Payable-Curr-PNC - 35,569.60 TOTAL LIABILITIES (13,115.82) 1,016,499.84 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 815,922.65 1010-0000-282000 Income and Expense Clearing 70,173.21 (1,946,543.74) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,719,955.13 TOTAL EQUITY 70,173.21 3,003,483.11 TOTAL LIABILITES&EQUITY 57.057.39 4,019,982.95 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for July 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 36,248.00 1020-0000-111111 Chase Checking 44,861.78 588,305.71 1020-0000-112200 Accounts Receivable (1,137.88) 10,241.51 1020-0000-112201 Allowance for Doubtful Accounts 113.79 (1,024.15) 1020-0000-112500 Accounts Receivable HUD (28,135.00) - 1020-0000-114500 Accrued Interest Receivable - 44.84 1020-5005-115700 Intercompany (10,472.44) (28,460.64) 1020-0000-116201 Investments Savings - 128,981.45 1020-0000-121100 Prepaid Insurance (5,093.06) 5,093.06 1020-0000-140000 Land - 389,091.00 1020-0000-144000 Construction in Progress (309.47) (9,101.36) 1020-3000-144000 Construction in Progress - 382,463.18 1020-0000-146000 Dwelling Structures - 14,382,826.73 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment- Ranges& - 49,867.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,359,683.58) 1020-1020-148100 Accumulated Depreciation-Build - (160,804.00) 1020-1020-148300 Accumulated Depreciation-Equip - (60,900.00) 1020-0000-150300 Deferred Outflow- MERS - 14,875.00 TOTAL ASSETS (172.28) 5,260,830.79 LIABILITIES 1020-0000-200000 OPEB Liability - 203,615.00 1020-0000-200300 Pension Liability - 67,551.00 1020-0000-210000 Construction Costs Payabe - 24,878.00 1020-0000-211100 Accounts Payable - - 1020-0000-211343 Accounts Payable Misc (40,986.95) - 1020-0000-211400 Tenant Security Deposits 705.00 36,953.00 1020-0000-211999 Tenant Refunds - 3,306.74 1020-0000-212000 Accrued Payroll - 7,748.74 1020-0000-213400 Utility Accrual - 17,610.46 1020-0000-213500 Accrued Comp Absences-Curr - 1,365.77 1020-0000-213700 Payment in Lieu of Taxes 2,272.80 51,369.41 1020-0000-214000 Accrued Comp Absences-non curr - 7,739.39 1020-0000-260600 Note Payable Non Curr-PNC (4,848.30) 609,577.35 1020-0000-260601 Note Payable-Curr-PNC - 59,282.67 TOTAL LIABILITIES (42,857.45) 1,090,997.53 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (85,251.34) 1020-0000-282000 Income and Expense Clearing 42,685.17 (1,262,482.38) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,787,823.98 TOTAL EQUITY 42,685.17 4,159,833.26 TOTAL LIABILITES&EQUITY (172.28) 5,250,830.79 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for July 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 37,764.00 1080-0000-111111 Chase Checking 9,165.24 721,631.93 1080-0000-112200 Accounts Receivable (1,412.25) 6,709.51 1080-0000-112201 Allowance for Doubtful Accounts 141.23 (670.95) 1080-0000-112500 Accounts Receivable HUD (930.00) - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 44.84 1080-5005-115700 Intercompany (625.62) (9,893.16) 1080-0000-116201 Investments Savings - 128,981.45 1080-0000-121100 Prepaid Insurance (7,134.07) 7,134.07 1080-0000-140000 Land - 404,837.08 1080-3000-144000 Construction in Progress - 477,941.83 1080-0000-146000 Dwelling Structures - 12,256,857.57 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,798.636.04) 1080-1080-148100 Accumulated Depreciation-Build - (130,795.00) 1080-0000-150300 Deferred Outflow-MERS - 19,232.00 TOTAL ASSETS (795.47) 4,677,444.17 LIABILITIES 1080-0000-200000 OPEB Liability - 327,868.00 1OBD-0000-200300 Pension Liability - 87,337.00 1080-0000-210000 Construction Costs Payabe - 32,165.00 1080-0000-211100 Accounts Payable - - 1080-0000-211343 Accounts Payable Misc (20,047.87) - 1080-0000-211400 Tenant Security Deposits (236.00) 37,528.00 1080-0000-211999 Tenant Refunds 54.00 4,119.40 1080-0000-212000 Accrued Payroll - 7,326.77 1080-0000-213400 Utility Accrual - 19,823.43 1080-0000-213500 Accrued Comp Absences-Curr - 1,703.68 1080-0000-213700 Payment in Lieu of Taxes 614.04 38,016.60 1080-0000-214000 Accrued Comp Absences-non curr - 9,654.14 1080-0000-260600 Note Payable Non Curr- PNC (2,863.88) 360,075.93 108D-0000-260601 Note Payable-Curr-PNC - 35,018.13 TOTAL LIABILITIES (22,479.71) 960,636.08 EQUITY 4,031,104.00 1080-0000-280100 Invest C - 1080-0000-280500 Unrestricted Net Assets - 95,736.25 1080-0000-282000 Income and Expense Clearing 21,684.24 (1,576,167.82) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,192,770.66 TOTAL EQUITY 21,684.24 3,716,808.09 TOTAL LIABILITES &EQUITY (795.47) 4,677,444.17 Lansing Housing Commission 1090 South Washington Park Balance Sheet for July 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 24,348.00 1090-0000-111111 Chase Checking 46,033.54 550,463.06 1090-0000-112200 Accounts Receivable (3,110.92) 8,537.41 1090-0000-112201 Allowance for Doubtful Accounts 311.09 (853.74) 1090-0000-112500 Accounts Receivable HUD (930.00) - 1090-0000-114500 Accrued Interest Receivable - 44.82 1090-5005-115700 Intercompany (6,420.86) (18,250.88) 1090-0000-116201 Investments Savings - 128,981.44 1090-0000-121100 Prepaid Insurance (3,875.51) 3,875.51 1090-0000-140000 Land - 231,584.00 1090-3000-144000 Construction in Progress - 232,265.05 1090-0000-146000 Dwelling Structures - 9,389,227.20 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges & - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,365,914.90) 1090-1090-148100 Accumulated Depreciation-Build - (29,817.00) 1090-0000-150300 Deferred Outflow-MERS - 17,726.00 TOTAL ASSETS 32,007.34 3,441,759.10 LIABILITIES 1090-0000-200000 OPEB Liability - 202,555.00 1090-0000-200300 Pension Liability - 80,499.00 1090-0000-210000 Construction Costs Payabe - 29,647.00 1090-0000-211100 Accounts Payable - - 1090-0000-211343 Accounts Payable Misc (5,660.64) - 1090-0000-211400 Tenant Security Deposits (519.00) 23,829.00 1090-0000-211999 Tenant Refunds 264.00 4,956.91 1090-0000-212000 Accrued Payroll - 6,788.27 1090-0000-213400 Utility Accrual - 48,277.38 1090-0000-213500 Accrued Comp Absences-Curr - 3,159.64 1090-0000-213700 Payment in Lieu of Taxes 372.83 (1,106.85) 1090-0000-214000 Accrued Camp Absences-non curr - 17,904.60 1090-0000-260600 Note Payable Non Curr-PNC (653.96) 82,222.06 1090-0000-260601 Note Payable-Curr- PNC - 7,996.27 TOTAL LIABILITIES (6,196.77) 506,728.28 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 97,912.44 1090-0000-282000 Income and Expense Clearing 38,204.11 (1,355,698.69) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,115,043.07 TOTAL EQUITY 38,204.11 2,935,030.82 TOTAL LIABILITES&EQUITY 32,007.34 3,441,759.10 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for July 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account 45,957.05 118,340.54 5005-0000-111111 Chase Checking (83,273.80) 873,366.10 5005-0000-112500 Accounts Receivable HUD 6,500.00 6,500.00 5005-0000-112954 Accounts Receivables-Misc - 1,472.05 5005-1010-115700 Intercompany 20,600.90 41,339.15 5005-1020-115700 Intercompany 10,472.44 28,460.64 5005-1080-115700 Intercompany 625.62 9,893.16 5005-1090-115700 Intercompany 6,420.86 18,250.88 50054001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 440.65 16,806.12 5005-8002-115700 Intercompany 3,446.07 1,754.26 5005-8005-115700 Intercompany (1,564.61) (4,296.25) 5005-8010-115700 Intercompany 4,616.94 9,206.31 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance (282.36) 2,424.04 5005-0000-121200 Prepaid-Other - - 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (976.947.26) 5005-0000-150102 Investment in OG - 270,776.00 5005-0000-150300 Deferred Outflow-MERS - 12,436.00 TOTAL ASSETS 13,959.76 2,633,453.44 LIABILITIES 5005-0000-200000 OPEB Liability - 191,935.00 5005-0000-200300 Pension Liability - 56,475.00 5005-0000-210000 Construction Costs Payabe - 20,799.00 5005-0000-211100 Accounts Payable - - 5005-0000-211343 Accounts Payable Misc (5,056.01) - 5005-0000-211704 Health Insurance W/H - 5,247.58 5005-0000-212000 Accrued Payroll - 5,666.83 5005-0000-213400 Utility Accrual - 1,692.89 5005-0000-213500 Accrued Comp Absences-Curr - 3,028.60 5005-0000-214000 Accrued Comp Absences-non curr - 17,162.06 5005-0000-224000 Tenant Prepaid Rent (965.00) 2,740.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,750.03) 62,603.54 5005-0000-260701 Note Payable-Curr-Davenport - 57,631.56 TOTAL LIABILITIES (10,771.04) 424,982.06 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 322,679.00 5005-0000-282000 Income and Expense Clearing 24,730.80 1,857,244.09 5005-3000-282000 Income and Expense Clearing - -233,906.71 TOTAL EQUITY 24,730.80 2,208,471.38 TOTAL LIABILITES&EQUITY 13,969.76 2,633,463.44 Lansing Housing Commission Housing Choice Voucher Balance Sheet for July 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 32,206.36 573.764.98 8002-0000-111111 Chase Checking (36,748.97) 106,599.81 8002-0000-112200 Accounts Receivable - - 8002-0000-112954 Accounts Receivables-Misc - 10,643.00 8001-5005-115700 Intercompany (440.65) (16,806.12) 8002-5005-115700 Intercompany (3,446.07) (1,754.26) 8001-0000-121100 Prepaid Insurance (1,272.62) 1,272.62 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 18,311.00 TOTAL ASSETS (9,701.95) 692,031.03 LIABILITIES 8001-0000-200000 OPEB Liability - 556.525.00 8001-0000-200300 Pension Liability - 83,152.00 8001-0000-210000 Construction Costs Payabe - 30.625.00 8001-0000-211100 Accounts Payable - - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc (8,435.36) - 8001-0000-212000 Accrued Payroll - 13,585.95 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 3,468.99 8001-0000-214000 Accrued Comp Absences-non curr - 19,657.60 TOTAL LIABILITIES (8,435.36) 707,014.54 EQUITY 8001-0000-280500 Unrestricted Net Assets - (326,093.99) 8001-0000-282000 Income and Expense Clearing 38,928.45 198,790.85 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing (40,195.04) 47,404,572.61 8002-8002-282000 Income and Expense Clearing - (47,898,441.06) TOTAL EQUITY (1,266.59) (14,983.51) TOTAL LIABILITES& EQUITY (9,701.95) 692,031.03 i LUC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 August 28, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: July Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): During the month of July, the FSS Coordinator graduated one participant who had completed her contract and met all of her goals. The Lansing Housing Commission was able to issue her check for $5,602.03. Two new participants will be enrolled effective 8/1 and another on 9/1. Looking ahead to August and September there will be 3 more possible graduates. HCV Orientations: LHC had zero (0) orientations during the month of July 2019 and zero (0) vouchers issued. Three orientations are scheduled for August. One (1) VASH orientation was held for the month of July, and five (5) vouchers were issued. Waiting List: We are currently on waiting list number 200 out of 650. We anticipate another large pull in late August/September. Department Initiatives: In the HCV Program there are currently 1,794 vouchers housed in all its programs. Fifty-one participants are with the Shelter Plus Care Program (S+C), 82 are housed under the Permanent Supportive Housing Program (PSH), and 139 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,522 are housed under the Housing Choice Voucher Program. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity'LL�� Lansing Housing Commission Board Meeting August 28,2019 I lousing Choice Voucher Report July 2019 D...... I „rr. COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Voucher Utilization June Voucher Program Total Units 1,863 June Traditional HCV Utilization 1695 June % Utilized Units 91% July Voucher Program Total Units 1,863 July Traditional HCV Utilization 1661 July % Utilized Units 90% Voucher Disbursement HUD June HAP Disbursement $991,668 LHC June HAP/UAP Disbursement $907,182 % Voucher Funding Utilization 99% HUD July HAP Disbursement $911,668 LHC July HAP/UAP Disbursement $921,361 % Voucher Funding Utilization 101% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 205 rent reasonable for the fiscal year 2019. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY M 1-800-545-1833 Ext.919 — "Equal Housing Opportunity"f 6 Lansins I lousing Commission Board Meeting Au_ust 28,2019 Housing Choice Voucher Report.luly 2019 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 18 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2019. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period thirty (30) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review TDD/TTY#: 1-800-545-1833 Ext. 919 Equal Housing Opportunity" Lansing Housing Commission Board Wcetin,-,Aug u l 28,2014 I lousim-,Choice Voucher Report Aily 2019 Pnnr I nr6 �n LHC CONIM[SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 indicates there were five (5) 24-hour deficiencies and fifty-seven (57) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of June 30, 2019, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent TDDlTTY#: 1-800-545-1833 Ext.9*19 "Equal Housing Opportunity"I(�': L.ansin,I lousin COnunission Board Meeting August 28,2019 Housin<,uioice Voucher Report.Iuly 2019 Pag,c 4 ol'6 y � i LHC CONIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 100%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. TDD/TTY#: 1-600-545-1833 Ext.919LEJ "Equal Housing Opportunity"I_L Lansing I lousin Contnti sion Board lMecting August 28,2019 Housing Choice Voucher Repon July 2019 fame S or6 S�`.1G l-101i5, v n tMC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 07/31/2019 TDDITTY#: 1-800-545-1833 Ext.919 � "Equal Housing Opportunity"I� Lansing I lousing Commission 13oard Mecting August 28,2019 I Icnisii,Choice Voucher Report July 2019 Paee 6 ol'G v �;SSG LHC WNINUSSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 August 28, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: July 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 97% (not including the modernization units) at the end of July. LHC Unit Months Leased (UML) was 809 (with units in MOD) or 97% occupancy rate. LHC maintained a 97% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 98% at the end of July. There were three (3) households moved in, four (4) residents moved out, and zero (0) unit transfers. The UML was 198 which equals 98%. At the end of July, Mt. Vernon had a total of 10 open work orders. Hildebrandt Park occupancy was 99% at the end of July. There was six (6) households moved in, four (4) resident moved out, and one (1) unit transfers. The UML was 217 which equals 99%. At the end of July, Hildebrandt had a total of 84 open work orders. LaRoy Froh occupancy was 96% at the end of July. There was one (1) household moved in, five (5) residents moved out, zero (0) unit transfers. The UML was 204 TWITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"[-Ll I I-ansing I knisin,CUmmiSslOtt Huard Heeling August 28.2019 Monthly Assct romagcment Report July 2019 Page 1 4W7 , v f�S LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 which equals 96%. At the end of July, LaRoy Froh had a total of 34 open work orders. South Washington Park occupancy was 96% at the end of July. There were zero (0) households moved in, six (6) resident moved out, and zero (0) unit transfer. The UML was 190 which equals 96%. At the end of July, South Washington had a total of 55 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units including Occupancy Ins Outs Units Units MOD units rate) Mt Vernon 202 198 98% 3 4 0 0 Hildebrandt 220 217 99% 6 4 0 0 LaRoy Froh 213 204 96% 1 5 0 1 S. Washington 197 190 96% 0 6 0 0 Totals 832 809 97% 10 19 0 1 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 36,023 $ 38,605 $ 0 107% Hildebrandt $ 37,236 $ 43,229.26 $ 0 116% LaRoy Froh $ 26,857 $ 35,587.30 $ 8,730.30 133% S. Washington $ 32,637 $ 34,461 $ 0 106% Totals $ 132,753 $ 151,882.56 $8,730.30 114% TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L Lansine I lousing Commission 130ard�9eetin August 3S.?()I') Monthly Asset R4anagen ent Report.luly 2019 Page 2 o1"7 �S�Nc, riots tBC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487 6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3266 N Waverly 2 6-26-19 35 Ready $1,650 -Looking for applicant 2915 Delta River 3 5-1-19 88 7-22-19 $4,800 S&S completing rehab. Unit offer accepted. i TDDITTY#: '1-800-545-1833 Ext.919 "Equal Housing Opportunity"I� I l..ansing I lousin,,Connnission Board Mcctimg August 28.2019 Monthly Asset Mamagcmcnl Report July 2019 11w_,C 3 ol'7 1� _ imc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487 6550 Fax. (517) 487-6977 Hildebrandt Park Vacant Unit Status: Comments*Details Address BR Vacate Total Projected Cost Unit turn needed for Vacancies Date Days Ready over 20 da s Vacate Date NA 103-1247 Allen 2 7.16-19 14 8-31- ,100 19 $1,900 NA 103-2137 Forest. ,I TDDII—rY#: 'I-800-545-1833 Ext.919 "Equal Housing opportunity"I. ! Lansing Housing Commission Board Mating August 29.2019 Monthly Asset Management Report Jul} 2019 pasc 4 of 7 V �lrti tBC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Comments*Details needed Address BR Vacate Total Projected Unit turn for Vacancies over 20 days Date Days Ready Date Cost Vacate 6-13 Unit is under 111-2436 3 6-7-19 257 TBD Pending construction. 7-18 unit has Reo drywall and has been painted, pending kitchen cabinets. Estimated completion is 8-30-19 8-16 Unit is pending minor 111-6061 3 7-27-19 16 parts before moving to the Schafer cleaning stage. Estimated completion is 8-23-19. Already assigned to a new a licant. 8-16 Unit is being treated for 111-2350 3 8-2-19 10 bedbugs, once completed Reo the rehab rocess will be in. 8-16 Unit is getting 111-6523 4 7-29-19 14 rehabbed. This unit was Somerset destroyed by prior tenant and the labor and materials is causing this unit to go beyond a usual turn around. Unit is assigned to a LRF VAWA transfer. 8-16 Unit is near completion, 111-2336 3 8-1-19 12 pending minor scope work Reo from MT and then on to the cleaner. Unit is already assi ned. 8-16 Unit has been cleaned 111-2540 2 8-2-19 10 out and is scheduled to be Reo painted the week of 8-19. Unit is assigned to internal transfer. 8-16 Unit is being painted, 111-2402 1 8-12-19 4 floors sanded and Reo polyurethane, and scope TDDITTY#: 1-800 545-1833 Ext.919 LEI "Equal Housing Opportunity°LPL l 1.a17Slnt;tluusing(:'imtmistiion Iauard i%9cctinu Auguvt 29.2019 �luntlily ASiel tvlanw ement KepnrL)uly 2011) Pace 5(10 V-OG 1-101i5. WC 487-6977 - COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487 6550 Fax: 517) work completed by MT. Assigning unit to internal transfer. 7-18 unit has been painted, 111-2342 3 7-8-19 scope of work has been Reo completed,pending cleaner. 8-16 Unit is scheduled to be 111-6115 3 $-9-19 2 cleaned out and once that is Grovenburg done painting the week of 8- 19. �r✓�l 7DDlT'TY#: 'I-B00-545-'1833 Ext.919 "Equal Housing opportunity"!. Lansing liousin'Commission Board Ivteeling August 29.2019 i�•lunthly Asset vinnagement Report July 2019 Pave 6 of 7 �S�rG t►oC�s, 487-6977 COiVINiIISSION 419 Cherry St., Lansing, MI Mc 48933 Telephone: (517} 487-6550 Fax: (517) South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 da s In 112-3200 S Washington 515 1 7-18-19 13 8-10-19 house turn 10-19 In 112-3200 S Washington 519 1 7-1-19 19 8- house turn In 112-3200 S Washington 518 1 7-18-19 13 8-25-19 house turn 112-3200 S Washington 218 1 7-18-19 13 8-25-19 In house turn 8-25-19 In 112-3200 S Washington 532 1 7-24-19 7 house turn In 112-3200 S Washington 426 1 7-14-19 17 8-25-19 house turn 112-3200 S Washington 215 1 7-11-19 20 8-25-19 Inhouse turn TDDlTTY#: '1-800-545-1833 Ext.919 f�l "Equal Housing Opportunity" Ljmsing hkxising Cununissiun 13oartl N,jeeling August 28.2019 %•funlhly Assel t`4anugement Report July 2019 Paee 7 ol'7 iAcx: 517 487-6977 CONI\MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fa ( ) August 28, 2019 Executive Director's Report Activities Capital Projects • Security Cameras • Kitchen/Bath • Elevator Staff Changes • Maintenance Tech — Demetreon Young RAD Activities 1. Disposal of Scattered Sites 2. RAD application submission o Application submitted 7-16 o Resident Questions returned o RFP Architect due today 3. City of Lansing meeting June 26th w/Mayor Other Activities • Site visits to LHC properties • Inventory Management review • COL summer program • Lisa Parsons issue • Paychex/ADP Consulting • RFP Pest Management • Scattered Site Inspections/Renewals TDDlTTY#: 1-800-545-1833 Eat.919 ..Equal Housing Opportunity"�__..._._ Lansing Housing Commission Annual Plan and Public Hearing Meeting Lansing Housing Commission Board Meeting August 28,2019 Interim Director Report Page 1 of 1 �7 � HOUSi I:�fflc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LHC Board Sign-In Sheet Date of Meeting: August 28, 2019 Name Organization Phone # E-mail Speaking YIN tict�'c,�t �t�c.!<5on L�P�-!. 5��► - s��- �&a`t ma�c.�l,�otans�..o� �Tt 7 -7J�7 or I AM S'AoC�,pE LI1 C D7-71Z-739r7 SAMS QLANSHC.46 � TDDrFTY#: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity"LU Lansing Housing Commission Annual Plan and PUblic Bearing Mccting Lansing I IOUSinj!CIa1lmiSsinn Board Mcctine August 28.2019 sign-hi sheet Page I or 1 [*)tjS�, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission September 25, 2019 Call to Order 1. Roll Call 2. Approval of Minutes of August 28, 2019 Action Items: Approve the following LHC Policies presented last month for review: LHC Accounts Payable Internal Accounting Control Policy LHC Capitalization Policy LHC Customer Service Policy LHC Ethics Policy LHC Manual Journal Entry Policy LHC Political Activity Policy LHC Travel Policy Resolution 1315 — New Payment Standards Resolution 1316 — New Utility Allowances Informational Items: a. Policy for your review and approval at our next meeting: LHC By-Laws b. Finance Report August 2019 Steven Raiche c. Housing Choice Voucher August 2019 d. Asset Management Report August 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 TDD(7Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"l.L i i.ansing I lousing Commission Board Meeting September 25.2019 ALenda Page I ol'2 y�Nc t IU1� LHC CONTIMISSIO\ 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: a. Project Based Vouchers RFP b. RAD Presentation — Sam Spadafore Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity' Lansing Housing Commission Board Meeting Sepicmber 25,2019 Agenda NIL,e 2 of 2 �I• LUC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Minutes of the August 28, 2019 Commissioner Robinson called the meeting to order at 5:30 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober, Loria Hall and Rhett Huyck —Absent. STAFF: Marcel Jackson Sam Spadafore - Contractor Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Steven Raiche — Contractor Guests: See List Commissioner Henry moved and Commissioner Sober seconded a motion to approve the minutes of the July 28, 2019 commission meeting. The Motion was approved by all members present. Action Items: Approve the following LHC Policies presented last month for review: LHC Computer and Electronic Equipment Policy LHC Conflict of Interest Policy LHC Davis-Bacon and Related Acts Compliance Policy LHC Discriminatory Harassment Policy LHC Electronic Communication Social Media Policy LHC Family and Medical Leave Policy LHC Gift and Gratuities Policy Commissioner Henry motioned to approve all policies; Commissioner Hall seconded the motion. Motion was approved by all members present. Resolution 1314 —Approval to submit SEMAP Certification with a score of 145 to HUD Resolution is for submission of the HCV SEMP — score must be submitted to HUD tomorrow. HCV is proposing to submit a score of 145, this will make HCV high performer. This snapshot is provided for the board TDDITTY k 1-800-545-1833 Ext.919 "Equal Housing Opportunity"( Lansing Housing Commission Board Meeting September 25,2019 Lansing I lousing Commission Minutes August 28,2019 Page I u['7 c,1NG IJC7(l6, ` 4 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 monthly. This score is around the same as last year. It is based on the FSS numbers that fluctuates depending on HCV FSS program graduates. Commissioner Sober motioned to approve, Commissioner Henry supported the motion. Motion was approved by all members present. Informational Item: Review and approve the following LHC Policies: LHC Accounts Payable Internal Accounting Control Policy LHC Capitalization Policy LHC Customer Service Policy LHC Ethics Policy LHC Manual Journal Entry Policy LHC Political Activity Policy LHC Travel Policy Commissioners acknowledge receipt of policies. NOTE: Commissioners can review and amend these policies at any time. Commissioners agree to review policies over the next couple of weeks and will be prepared to include next month as an action item. Written Informational Reports were provided as follows: Finance Report— July 2019 — Steven Raiche Mr. Raiche provided a brief overview of the July 2019 Finance Reports. Steven also discussed the sheet of financial ratios. • This is the first report of the new year. LHC is favorable on the tenant side which means we are over 96% in occupancy across the board for the month number 1 (July), we are well within our budget. The numbers on this report are all positive. • We are positive in fraud recovery, LHC is doing a fine job at getting the payments for delinquent residents and filing when necessary. • Months of operating reserves has increased, LHC goal is to maintain 4 months of operating expenses. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"lL` Lansing Housing Commission Board Meeting September 25,2019 Lansing I lousing Commission Minutes August 28,2019 P•tee 2 or7 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Housing Choice Voucher (HCV) Report— July 2019 Kim Shirey provided a brief overview of the June 2019 HCV Reports. • This month's HCV finished SEMAP scoring as discussed earlier. • A few buildings have been tagged in Lansing for noncompliance with COL rental certifications, LHC has 10 voucher holders there and 9 are with the veteran's program. Kim is working with the VA to get a handle on the anxiety it is causing the residents. The city has reached out to the management several times with no response, the VA is working on getting places to house the veterans. They have until 9-27-19. • The next property has 12 voucher holders. This location has until 9-13-19 to comply. They were encouraged by the city to put their rent in escrow. Brian McGrain from the COL says it is not their intent to empty the propertied but cooperation from the management is necessary. • HCV requested money from the reserve fund for the shortage of funds in HAP expenses. HCV was rewarded this but the future (Sept/Oct) months HAP expenses were decreased. Asset Management Report — July 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 94% at the end of July. There was three (3) move-in, four (4) move - outs and zero (0) transfers. There were 33 open work orders. The current occupancy rate is 94%. There are 11 vacancies, four (4) market ready. There are 33 open work orders. Average work order is 31 days old. Positive Note: Security cameras installed Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 99% at the end of July. There were six (6) move-ins, four (4) move-outs and one (1) transfers. There were 60 open work orders. The current occupancy rate is 99%. There are 60 open work orders. Average work order is 35 days old. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"l.L _ Lansing Housing Commission Board Meeting September 25,2019 Lansing liuusing Canunission Minules August?S,2019 Page 3 of 7 X14G, Vlou r L LHC COMIIIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Positive Note: HP participated in Connect 4 Kids and provided a donation to help with back to school supplies and clothing. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 97% at the end of July. There was one (1) move-in, five (5) move- outs and zero (0) transfers. There were 30 open work orders. The current occupancy rate is 97%. There were 30 open work orders. Positive Note: Community day was August 16, 2019 with help from HCV So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 97% at the end of July. There were zero (0) move-ins, six (6) move- out and zero (0) transfers. There were 88 open work orders. The current occupancy rate is 97%. There were six (6) vacant units, 3 units are pre- leased and 88 work orders that are open. Average work order time is 64 days. Positive Note: GED classes will begin after Labor Day Discussion Items: • Project Based Vouchers RFP o LHC has the ability to provide project-base vouchers. Three developers are requesting HCV vouchers for their properties. A requirement to do this requires an RFP, LHC will put this RFP out next week. The total project- base vouchers for this RFP is 54. LHC will limit the number of vouchers to 12 vouchers per property to expand affordable housing in the Lansing area. Commissioner Sober motioned to approve; Commissioner Henry supported the motion. Motion was approved by all members present. • RAD Presentation — Sam Spadafore o Beginning 8-28-19, Sam will provide board presentations over the time period of the RAD process TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity"�_L . Lansing Housing Commission Board Meeting September 25,2019 Lansing I lousing Commission Minutes August 28,2019 Page 4 or7 \-lG 1.10f✓,pi LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • This slide show presentation provided an overview of LHC's repositioning strategic plan. • LHC plans to leverage 2 HUD repositioning initiatives to support investment requirements for a better future for low-income residents ■ Rental Assistance Demonstration and Section 8 Demolition and Disposition ■ LHC has a total of 214 scattered sites including in the Section 8 Demolition and Disposition initiative ■ RAD Phase 1 (MVP and SWP) applications to HUD are due in the next couple of months. (10-1-19 for SWP and 11-15-19 for MVP) ■ LHC will renew the PILOT's by 9-30-19 ■ An announcement from HUD for the approval will be in January 2020 ■ This PowerPoint will be provided to the Board Other Items: None Executive Director's Comments: Activities • Security Cameras — In at all sites, next Wednesday a training for all staff on how to use cameras. There is also an embedded code in the video that the court system accepts. Doug met the new police chief and he communicated with Kasha Osborne, the LPD will return with a recommended setting information on what the LPD needs to assist LPD in criminal cases. • Kitchen/Bath — Units walked today at LRF and HP, will be completed in 6-8 weeks. • Elevator— Preliminary work began, construction to start soon. Staff Changes • Maintenance Tech — Demetreon Young hired at LRF • Assistant Manager— Kenna T. no longer working with LHC TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity IL � Lansing Housing Commission Board Meeting September 25,2019 Lansing l lousing,Commission Minutes August 28.2019 Page Sol'7 ` lr LUC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • MVP Maintenance — injured and cannot lift more than 3lbs. He has been helping downtown and helping at other sites. RAD Activities • Disposal of Scattered Sites RAD application Submission • Resident Meetings o Application submitted 7-16-19 o Resident Questions returned and a list of these questions have been delivered to all residents at all AMPS. o RFP Architect due City of Lansing meeting with the Mayor and Brian McGrain next week — hoping to have a signed PILOT by the end of next week. Other Activities • Site visits to LHC properties • Inventory Management review • COL summer program • Lisa Parsons issue • Paychex/ADP Consulting — Sam is working on this • RFP Pest Management • Scattered Site Inspections President's Comments: None Public Comment: limit 3 minutes per person — None TDD/TTY#: 1-800-545-1833 Ext.919 f2l "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 25,2019 Lansing Housing Commission Nlinutes August 29.2019 Page 6 or 7 i LHC CONIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Other Business: None Adjournment: The meeting was adjourned at 6:45 p.m. Date l- 2 S l Ryan Robinson, Chair Ot A/ Date _ ZS ofag ming, Acti g Secre TDD/TTY#: 1-800.545-1833 Ext.919 "Equal Housing Opportunity"C_� 1 Lansing Housing Commission Board Meeting September 25,2019 Lansing I lousing Commission Minutes August 28,2019 Page 7 ol'7 ��1.1Ci 11Q1.I LHC COMMISSION 410 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 September 25, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to use a higher payment standard than the HUD Published 2020 Fair Market Rent - Resolution No. 1315. RECOMMENDATION: Staff recommends the Board authorize Doug Fleming, acting in his capacity as Interim Executive Director or his designee, to approve the recommended change to the LHC payment standards for use in all Housing Choice Voucher rental calculations. CONTACT PERSON: Kim Shirey Housing Choice Voucher Supervisor SUMMARY This resolution authorizes LHC to use payment standards which are 10% higher than the published fair market rents as established by the U.S. Department of Housing & Urban Development ("HUD") in compliance with 24 CFR sec. 982.503 BACKGROUND: 24 CFR 982.503(A) states, Payment standard schedule. (1) HUD publishes the fair market rents for each market area in the United States (see part 888 of this title). The PHA must adopt a payment standard schedule that establishes voucher payment standard amounts for each FMR area in the PHA jurisdiction. For each FMR area, the PHA must establish payment standard amounts for each "unit size." Unit size is measured by the number of bedrooms (zero-bedroom, one-bedroom, and so on). SEMAP Indicator 8 also measures the PHA's compliance in setting its payment standards within the basic range, or other amount approved by HUD. The PHA's voucher program payment schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). i TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"ILI Lansing Housing Commission Board Meeting September 25,2018 Transmittal Approving LHC's 2020 Payment Standards Department of Housing and Urban Development-Resolution No. 1315 Page 1 of 2 PHA's must obtain Board approval for the agency's payment standards as recommended during the 2015 HUD Office of Inspector General Audit. The 2020 HUD approved Fair Market rents are as follows: Final FY 2020 FMRs By Unit Bedrooms One- Two- Three- Four- Efficiency Bedroom Bedroom Bedroom Bedroom $682 $722 $893 $1168 $1280 The Lansing Housing Commission proposed payment standards are as follows: LHC Payment Standards By Unit Bedroom One- Two- Three- Four- Efficiency Bedroom Bedroom Bedroom Bedroom $750 $794 $982 $1284 $1408 i FINANCIAL CONSIDERATIONS If LHC fails to gain Board approval of HCV payment standards it can result in an audit finding with HUD. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, Board approval was a required corrective action in the 2015 Office of Inspector General Audit. Respectfully Submitted, ' Do ming, Se retary to e Board �L siHousing Commission TDDrrTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity"LL Lansing Housing Commission Board Meeting September 25, 2018 Transmittal Approving LHC's 2020 Payment Standards Department of Housing and Urban Development-Resolution No. 1315 Page 2 of 2 i LHC COMMISSION Housing Choice Voucher Program 419 Cherry St Lansing,(Al 48933(517)487-65500 Fax(517)487-6977 Resolution No. 1315 Adopted by the Lansing Housing Commission September 25, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Doug Fleming, acting in the capacity of Executive Director, is authorized to approve the payment stands for the Housing Choice Voucher Program as stated. R_ ✓ Chair Yeas Nays Abstentions 4ttest: Secr For Clerk Use Only Resolution No. 1315 Date Adopted 09/25/2019 TDD/TTY# 1-800-545-1833 Ext.919 "Equal Housing Opportunity" MC COMMISSION410 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 September 25, 2019 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to use the updated utility allowances per the July 2019 Nelrod Utility Study. - Resolution No. 1316. RECOMMENDATION: Staff recommends the Board authorize Doug Fleming, acting in his capacity as Executive Director or his designee, approve the recommended change to the LHC utility allowance for use in all Housing Choice Voucher rental calculations. CONTACT PERSON: Kim Shirey Housing Choice Voucher Supervisor SUMMARY This resolution authorizes LHC to use utility allowances established by the 2019/2020 Nelrod utility study for all Housing Choice Voucher Calculations. BACKGROUND Per 24CFR982.517 a PHA-established utility allowance schedule is used in determining family share and PHA subsidy. The PHA must maintain a utility allowance schedule for (1) all tenant-paid utilities, (2) the cost of tenant-supplied refrigerators and ranges, and (3) other tenant-paid housing services such as trash collection. The utility allowance schedule must be determined based on the typical cost of utilities and services paid by energy-conservative households that occupy housing of similar size and type in the same locality. In developing the schedule, the PHA must use normal patterns of consumption for the community as a whole, and current utility rates. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" 1 Lansing Housing Commission Board Meeting September 25,2019 Transmittal Approval of the 2020 Utility Allowance Schedule Department of Housing and Urban Development-Resolution No. 1316 Page 1 of 2 The utility allowance must include the utilities and services that are necessary in the locality to provide housing that complies with housing quality standards. Costs for telephone, cable/satellite television, and internet services are not included in the utility allowance schedule. In the utility allowance schedule, the PHA must classify utilities and other housing services according to the following general categories: space heating; air conditioning; cooking; water heating; water; sewer; trash collection; other electric; cost of tenant- supplied refrigerator; cost of tenant-supplied range; and other specified housing services. See attached 2020 Utility Sheets to become effective November 1, 2019. FINANCIAL CONSIDERATIONS If LHC fails to gain Board approval of the updated utility allowances it will be become an audit finding, and a SEMAP submission reduction. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, Board is being requested due the financial consideration they have on program operations. Respectfully Submitted, �au�ngsi' ggming, Seer ary to th and NJ�using Commission TDD/TTY#: 1-800-545-1833 Ext.919 LEJ "Equal Housing opportunity"!.L�. Lansing Housing Commission Board Meeting September 25,2019 Transmittal Approval of the 2020 Utility Allowance Schedule Department of Housing and Urban Development-Resolution No. 1316 Page 2 of 2 v.%,;$ HU�S'�C� LHC COMMISSION Housing Choice Voucher Program 419 Cherry St Lansing,MI 48933 (517)487-65500 Fax(517)487-6977 Resolution No. 1316 Adopted by the Lansing Housing Commission September 25, 2019 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Doug Fleming, acting in the capacity of Executive Director, is authorized to approve the 2020 Utility Allowances for the Housing Choice Voucher Program as stated. Ch it Yeas Nays Abstentions ttest: Ae �- ecr ar(S For Clerk Use Only Resolution No. 1316 Date Adopted September 25, 2019 TDDTrY#1-800-545-1833 Ext.919 'Equal Housing Opportunity"F& Utility Allowance Schedule U.S.Department of Housing and OMB Approval Urban Development No.2577-0169 See Public Reporting and Instructions on back. Office of Public and Indian Housing exp.7/31/2022 The following allowances are used to determine the total cost of Date(mm/dd/yyyy): tenant-furnished utilities and appliances. Locality: Unit Type: High-Rise/Apartment Ingham County Housing Commission, MI Utility or Service: 0 BR 1 BR 2 BR I 3 BR I 4 BR 5 BR 6 BR Monthly Dollar Allowances Heating a. Natural Gas $16.001 $19.00 $23.00 $26.00 $29.00 $33.00 $35.00 b. Bottle Gas/Propane c. Electric(avg) $30.00 $35.00 $47.00 $60.00 $73.00 $85.00 $92.00 d. Electric Heat Pump (avg) $26.00 $31.00 $37.00 $41.00 $46.00 $50.00 $54.00 e. Oil/Other Cooking a. Natural Gas $2.00 $2.00 $3.00 $4.00 $5.00 $6.00 $6.00 b. Bottle Gas/Propane c. Electric(avg) $7.001 $8.00 $11.00 $15.00 $18.001 $21.00 $23.00 Other Electric&Cooling Other Electric(Lights&Appliances) (avg) 1 $25.001 $29.00 $41.001 $52.001 $63.001 $75.001 $81.00 Air Conditioning (avg) 1 $4,001 $5.001 $7.001 $9.001 $11.001 $13.001 $14.00 Water Heating a. Natural Gas $4.00 $5.00 $8.00 $9.00 $12.001 $14.00 $16.00 b. Bottle Gas/Propane c. Electric(avg) $17.00 $20.00 $26.00 $32.00 $37.00 $43.00 $46.00 d. Oil/Other Water,Sewer,Trash Collection Water(Board of Water&Light) $30.00 $31.00 $37.00 $43.00 $50.00 $56.00 $60.00 Sewer(City of Lansing) $44,001 $46.00 $59.00 $73.00 $87.00 $100.00 $109.00 Trash Collection (CART) $16.001 $16.00 $17.00 $17.00 $17.00 $17.00 $17.00 Tenant-supplied Appliances Range/Microwave Tenant-supplied 1 $11.001 $11.001 $11.001 $11.001 $11.001 $11.001 $11.00 Refrigerator Tenant-supplied I $12.00t $12.001 $12.001 $12.001 $12.001 $12.001 $12.00 Other--specify: Monthly Charges Electric Charge$12.71 (avg) 1 $13.001 $13.00 $13.001 $13.00 $13.001 $13.00 Natural Gas Charge$14.99 1 $15.001 $15.00 $15.00 $15.00 $15.00 $15.001 $15.00 Actual Family Allowances Utility or Service per month cost To be used by the family to compute allowance. Complete below for the actual Heating $ unit rented. Cooking $ Name of Family Other Electric $ Air Conditioning $ Water Heating $ Address of Unit Water $ Sewer $ Trash Collection $ Range/Microwave $ Refrigerator $ Other Is Number of Bedrooms I Other 1$ Total Is Ccr[ified Cmnpllancef i01 f' adapted from form HUD-52667 The Nelrod Company 7/2019 Update (7/2019) Utility Allowance Schedule U.S. Department of Housing and OMB Approval Urban Development No.2577-0169 See Public Reporting and Instructions on back, Office of Public and Indian Housing exp.7/31/2022 The following allowances are used to determine the total cost of Date(mm/dd/yyyy): tenant-furished utilities and appliances. Locality: Unit Type: Row House/Townhouse/Semi- Ingham County Housing Commission, MI Detached/Duplex Utility or Service: 0 BR 1 BR 2 BR 1 3 BR 1 4 BR 1 5 BR I 6 BR Monthly Dollar Allowances Heating a. Natural Gas $21.001 $24.00 $29.00 $33.00 $36.00 $41.00 $44.00 b. Bottle Gas/Propane c. Electric(avg) $43.00 $50.00 $66.00 $81.00 $97.00 $113.00 $122.00 d. Electric Heat Pump(avg) $32.00 $37.00 $45.00 $50.00 $55.00 $61.00 $66.00 e. Oil/Other Cooking a. Natural Gas $2.00 $2.00 $3.00 $4,00 $5.00 $6.00 $6.00 b. Bottle Gas/Propane c. Electric(avg) $7.001 $8.00 $11.00 $15.00 $18.001 $21.00 $23.00 Other Electric&Cooling Other Electric(Lights&Appliances) (avg) $31.001 $37.00 $51.001 $65.001 $80.00 $94.001 $105.00 Air Conditioning (avg) 1 $4.001 $5.001 $8.001 $12.001 $16.001 $19.001 $20.00 Water Heating a. Natural Gas $6.00 $6.00 $9.00 $12.00 $15.00 $17.00 $19.00 b. Bottle Gas/Propane c. Electric(avg) $22.00 $25.00 $33.00 $40.00 $47.00 $54.00 $58.00 d. Oil/Other Water,Sewer,Trash Collection Water(Board of Water&Light) $30.001 $31.001 $37.001 $43.001 $50.00 $56.00 $60.00 Sewer(City of Lansing) $44.001 $46.001 $59.001 $73.001 $87,001 $100,00 $109.00 Trash Collection (CART) $16.001 $16.001 $17.001 $17.001 $17,001 $17.001 $17.00 Tenant-supplied Appliances Range/Microwave Tenant-supplied $11.00 $11.00 $11.001 $11.001 $11.001 $11,001 $11.00 Refrigerator Tenant-supplied 1 $12.001 $12.001 $12.001 $12.001 $12.001 $12.001 $12.00 Other--specify: Monthly Charges Electric Charge$12.71 (avg) 1 $13.001 $13.00 $13,001 $13.00 $13.001 $13.00 Natural Gas Charge$14.99 1 $15.001 $15.00 $15.00 $15 . 00.00 $15 $15.001 $15.00 Actual Family Allowances Utility or Service per month cast To be used by the family to compute allowance. Complete below for the actual Heating $ unit rented. Cooking $ Name of Family Other Electric $ Air Conditioning $ Water Heating $ Address of Unit Water $ Sewer $ Trash Collection $ Range/Microwave $ Refrigerator $ Other $ Number of Bedrooms j Other $ Total Is Ccrtillad Compllancc•t` adapted from form HUD-52667 The Nelrod Company 7/2019 Update (7/2019) Utility Allowance Schedule U.S.Department of Housing and OMB Approval Urban Development No.2577-0169 See Public Reporting and Instructions on back. Office of Public and Indian Housing exp.7/31/2022 The following allowances are used to determine the total cost of Date(mm/dd/yyyy): tenant-furished utilities and appliances. Locality: Unit Type: Detached House/Mobile Home Ingham County Housing Commission, MI Utility or Service: 0 BR 1 BR 2 BR 1 3 BR 1 4 BR 1 5 BR I 6 BR Monthly Dollar Allowances Heating a. Natural Gas $24.00 $28.00 $33.00 $37.00 $42.00 $47.00 $51.00 b. Bottle Gas/Propane c. Electric(avg) $70.00 $83.00 $97.00 $111.00 $126.00 $140.00 $151.00 d. Electric Heat Pump(avg) $37.00 $44.00 $52.00 $59.00 $65.00 $72.00 $77.00 e. Oil/Other Cooking a. Natural Gas $2.00 $2.00 $3.00 $4.00 $5.00 $6.00 $6.00 b. Bottle Gas/Propane c. Electric(avg) $7.001 $8.00 $11.00 $15.00 $18.001 $21.00 $23.00 Other Electric&Cooling Other Electric(Lights&Appliances) (avg) 1 $36.001 $43.001 $59.001 $76.001 $93.00 $111.001 $120.00 Air Conditioning (avg) 1 $3.001 $4.001 $9.001 $13.001 $18.001 $23.001 $25.00 Water Heating a. Natural Gas $6.00 $6.00 $9.00 $12.00 $15.00 $17.00 $19.00 b. Bottle Gas/Propane c. Electric(avg) $22.00 $25.00 $33.00 $40.00 $47.00 $54.00 $58.00 d. Oil/Other Water,Sewer,Trash Collection Water(Board of Water&Light) $30.00 $31.00 $37.00 $43,00 $50.00 $56.00 $60.00 Sewer(City of Lansing) $44.001 $46.00 $59.00 $73.00 $87.00 $100.00 $109.00 Trash Collection (CART) $16.001 $16.00 $17.00 $17.00 $17.001 $17.00 $17.00 Tenant-supplied Appliances Range/Microwave Tenant-supplied 1 $11.001 $11.001 $11.001 $11.001 $1 1.001 $11.001 $11.00 Refrigerator Tenant-supplied 1 $12.001 $12.001 $12.001 $12.001 $12.001 $12.001 $12.00 Other--specify: Monthly Charges Electric Charge$12.71 (avg) 1 $13.001 $13.00 $13.001 $13.00 $13.00 $13.00 $13.00 Natural Gas Charge$14.99 1 $15.001 $15.00 $115.001 $15.00 $15.001 $15.001 $15.00 Actual Family Allowances Utility or Service per month cost To be used by the family to compute allowance. Complete below for the actual Heating $ unit rented. Cooking $ Name of Family Other Electric $ Air Conditioning $ Water Heating $ Address of Unit Water $ Sewer $ Trash Collection $ Range/Microwave $ Refrigerator $ Other $ Number of Bedrooms Other $ Total Is Sell n/ Certified compliance. 2019 adapted from form HUD-52667 The Nelrod Company 7/2019 Update (7/2019) yP�gl�OC' HpLS�G� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Amended and Restated Bylaws Lansing Housing Commission ARTICLE I - THE COMMISSION Section 1. Name of Commission The name of the Commission is, "The Lansing Housing Commission." Section 2. Office of Commission The principal office of the Commission is 419 Cherry St. in the City of Lansing, Michigan, and may be located at some other place in the City of Lansing as may be periodically determined by the Board of Commissioners ("Board"). ARTICLE II - BOARD OF COMMISSIONERS Section 1. Number; Method of Appointment; Term The Board shall consist of five commissioners, who shall be appointed by the Mayor of the City of Lansing ("Mayor"). One commissioner shall be a resident of the Commission's public housing or subsidized housing ("resident Commissioner"). The first Board shall have one commissioner appointed to each of the following terms: one year, two years, three years, four years, and five years. Subsequently, successors shall be appointed to five-year terms to fill each vacancy created by an expiring term. Each commissioner shall hold office until his term expires and his successor is appointed and qualified, until he resigns, or until he is removed from office. Section 2. Vacancies; Removal If a vacancy occurs, in the resident commissioner position, the Chief Executive Officer of the Commission shall send written notice of a vacancy on the Board to the president of each resident organization. The notice shall be provided to each resident. Any vacancy on the Board shall be filled by the Mayor for the remainder of the unexpired term. A commissioner may be removed before the expiration of her/his term by the Lansing City Council upon recommendation by the Mayor prior to the expiration of his term. Lansing Housing Commission Bylaws Page 7 of 6 Resolution 349 Effective Date 09/07/1976 Revised 2/28/2018 ARTICLE III — BOARD OFFICERS AND COMMITTEES; COMMISSION EMPLOYEES Section 1. Officers The officers of the Board shall consist of a President, a Vice President, and any other officers designated by the Board. The officers shall perform the duties and functions prescribed by these Bylaws and any other duties or functions as may be established by resolution of the Board. Section 2. President the President shall preside at all Board meetings and perform all other duties incident to the office of President. Section 3. Vice President The Vice President shall perform the duties of the President in the absence or incapacity of the President. If the office of President becomes vacant, the Vice President shall serve as President until the Board elects a new President. Section 4. Election The President, Vice President, and any other officers shall be elected by the Board from among the commissioners. The officers shall be elected to one year terms at the Board's annual meeting. Officers shall hold office until their terms expire and their successors are elected and qualified. Section 5.Vacancies If any office becomes vacant, the Board shall elect a successor from among the commissioners at the next regular meeting. The successor shall serve for the remainder of the unexpired term. Section 6. Committees The Board may establish, by resolution, any special or permanent committees for the purpose of assisting the Board in the discharge of its duties. The resolution establishing the committee shall state the purpose of the committee and the duties and responsibilities of its members. Section 7. Fiduciary Obligations Commissioners shall have a fiduciary obligation to act in the best interest of the Commission. Commissioners shall abstain from voting on or influencing any business in which they have a conflict of interest. Each commissioner shall execute a Conflict of Interest Disclosure, as required by law. Commissioners shall notify the Board in writing when there is an item of Commission business in which the commissioner has a conflict of interest. Section 8. Employees The employees of the Commission shall consist of an Executive Director and such other employees as may be necessary. The Commission may, from time to time, employ engineers, architects, and consultants. Section 9. Executive Director The Board shall appoint an Executive Director by resolution, who shall serve at the pleasure of the Board. Commissioners are ineligible to serve as Executive Director. To the extent required by law or by the Board, the Executive Director shall give a bond for the faithful performance of his duties. The Executive Director shall have general supervision over the administration of the Lansing Housing Commission Bylaws Page 2 of 6 Resolution 349 Effective Date 09/07/1976 Revised 2/28/2018 Commission's affairs, in accordance with the operational, fiscal, personnel, and other policies adopted by the Board and all other laws. The Executive Director shall also serve as secretary of the Commission, carry out all policies adopted by the Board, and perform such other duties as the Board may direct. At each Board meeting, the Executive Director or the Executive Director's designee shall submit recommendations and information concerning the affairs of the Commission, takes minutes, record all votes, and keep a record of the Board proceedings in a journal maintained for such purpose. The Executive Director shall also keep all records of the Commission, keep or cause to be kept regular books of accounts showing receipts and expenditures, and, upon request of the Board, render an accounting of the transactions of the Commission and its financial condition. ARTICLE IV— MEETINGS _Section 1. Annual Meeting the Annual Board meeting shall be the first regular meeting in February, at the regular meeting place or such other place as the Board may establish by resolution. Section 2. Regular Meetings Regular Board meetings shall be held on the fourth Wednesday of each month at such time as may be fixed by the Board. Section 3.Special Meetings Special meetings may be called by the Board President or at the written request of two commissioners. At special meetings, no business shall be considered other than that specified in the notice. Section 4. Notice of Meetings The Executive Director shall give public notice of all Board meetings, in compliance with the Open Meetings Act, being MCL 15.261 et seq. Within ten days of the first Board meeting each calendar year, a schedule of the regular Board meetings, stating the dates, times, and places of such meetings, shall be posted at the principal office of the Commission and at Lansing City Hall. Any changes in the schedule of regular meetings shall be posted within three days of the meeting at which the change was made. Public notice of a rescheduled regular meeting or a special meeting, stating the date, time, and place of the meeting, shall be posted at least eighteen hours before the meeting. The notice for a special meeting or a rescheduled regular meeting shall also be personally delivered to each commissioner or sent by facsimile, electronic mail or overnight mail to the business or home address designated by each commissioner, not less than 24 hours prior to the time of such meeting. Section 6. Quorum Three commissioners shall constitute a quorum for the transaction of business. Unless otherwise provided in these Bylaws or required by law, all actions of the Board shall be taken by majority vote. All resolutions shall be in writing and shall be made a part of the Commission's records. Lansing Housing Commission Bylaws Page 3 of 6 Resolution 349 Effective Date 09/07/1976 Revised 2/28/2018 Section 6.Attendance by Conference Telephone A Commissioner may participate in a meeting using a landline-based telephone or use video based conferencing or other audio-based conferencing where all persons participating in the meeting may communicate with the other participants. This type of participation constitutes presence in person at the meeting. All participants will be advised of the kind of communication equipment being used. The names of the participants in the conference will be disclosed to all participants at the time of the meeting. Section 7. Public Meeting; Order of Business The business performed by the Board shall be conducted at a public meeting held in compliance with the Open Meetings Act. At regular Board meetings, the Board may conduct business on any matters properly before it, and the order of business shall be as follows: 1. Call to Order- Roll Call 2. Approval of Agenda 3. Approval of Minutes of Previous Meeting 4. Action Items 5. Information Reports 6. Commissioner Comments 7. Staff Comments 8. General Public Comments 9. Adjournment Section 8. Voting; Manner of Voting Each commissioner shall have the right to vote on all matters before the Board, absent a conflict of interest. Voting shall be by live voice. Any commissioner may demand a vote by roll call. Section 9. Signing of Minutes, The minutes of all Board meetings shall be signed by the Board President and the Executive Director-Secretary or designee. ARTICLE V - PUBLIC PARTICIPATION Section 1. Policy Members of the public shall be afforded the opportunity to speak on any agenda item of substantive nature after they are first recognized by the Board President. Prior to speaking, each member of the public shall state his or her name in a clear and audible tone of voice. All remarks shall be addressed to the Board as a whole. Section 2. Time Limit Individuals will have three minutes to address the Board. Designated spokespersons for groups or organizations will have five minutes to address the Board. Additional time may be requested by any speaker and will be granted only with the permission of the President, subject to the consent of the Board. ARTICLE VI - EXECUTION OF CHECKS AND DOCUMENTS; ANNUAL REPORTS Section 1. Signing of Checks All checks, drafts, and orders for the payment of Lansing Housing Commission Bylaws Page 4 of 6 Resolution 349 Effective Date 09/07/1976 Revised 2/28/2018 money shall be signed on behalf of the Commission by the Executive Director and the Finance Department. Section 2. Execution of Contracts The Executive Director or the Executive Director's designee shall have the authority to execute contracts, leases, and other documents which have been approved by the Board. Residential Unit leases may be executed by Asset Managers. All agreements regarding real property other than agreements with residents or facility managers, contracts for the purchase of necessary materials, or contracts related to the Commission's powers and duties under Section 12 of the Housing Facilities Act, being MCL 125.662, must be executed after requisite approvals are granted. Contracts with residents or facility managers shall be executed in the name of the Commission. Section 3. Annual Reports The Commission shall make an annual written report of its activities to the Lansing City Council and such other reports as the City may require, in compliance with Section 260.03 of the Lansing Codified Ordinances. The Commission shall also have an annual audit made of its financial transactions, in compliance with Section 260.07(d) of the Lansing Codified Ordinances. The Executive Director shall also prepare such reports as the Board may require, including informational reports on the Commission's performance against benchmarks established by the United States Department of Housing and Urban Development ("HUD"). ARTICLE VII -AMENDMENTS These Bylaws may be amended by majority vote of the Board. ARTICLE VIII - INDEMNIFICATION Whenever any claim is made or any civil action is commenced against a commissioner or a Commission employee for damages caused by an act or acts of the commissioner or employee within the scope of his or her authority and while in the course of his or her duties as a commissioner or his or her employment with the Commission, the Commission may pay for, engage, or furnish the services of an attorney to advise the commissioner or employee as to the claim and to appear for and represent the commissioner or employee in the action. The selection of the attorney will be made by the Commission in the manner the Commission determines. The Commission may compromise, settle, and pay a claim before or after the commencement of any civil action. Whenever any judgment for damages caused by the actor acts of the commissioner or employee covered under this Article is awarded against the commissioner or employee as the result of the civil action, the Commission may indemnify the commissioner or employee or may pay, settle, or compromise the judgment. Any agreement by the Commission under this Article is contingent upon the commissioner or employee giving prompt notice of the commencement of an action and cooperating in the preparation, defense, and settlement of the action. This Article does not cover acts of commissioners or employees that amount to fraud; dishonesty; willful, intentional, or deliberate violation of the law or breach of fiduciary duty; or a criminal act. This Article does not abrogate or diminish governmental immunity. Lansing Housing Commission Bylaws Page 5 of 6 Resolution 349 Effective Date 09/07/1976 Revised 2/28/2018 ARTICLE IX - COMMISSION CONFLICT OF INTEREST POLICY The Commission has adopted a conflict of interest policy applicable to all commissioners, employees, and any persons and firms who do business with the Commission and incorporated herein. The conflict of interest policy mandates compliance with the City's Ethics Ordinance, being Chapter 290 of the Lansing Codified Ordinances; the state Incompatible Public Offices Act, being MCL 15.181 et seq.; all other local, state, and federal law; the Annual Contributions Contract between the Commission and HUD; and any other contractual provisions applicable to the Commission. ARTICLE X - RULES OF ORDER Except as otherwise provided in these Bylaws, matters of parliamentary procedure at all Board meetings shall be determined in accordance with Robert's Rules of Order. Lansing Housing Commission Bylaws Page 6 of 6 Resolution 349 Effective Date 09/07/1976 Revised 2/28/2018 LHic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 September 25, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: August Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator presented the program. Voucher holders must be housed before they can enroll in the program. The FSS Coordinator will follow up with all those that indicated interest once they are housed to determine if they qualify. HCV Orientations: LHC had three (3) orientations during the month of August 2019 and twenty-five (25) vouchers issued. One (1) VASH orientation was held for the month of August, and four (4) vouchers were issued. Waiting List: We are currently on waiting list number 200 out of 650. We anticipate another large pull in early October. Department Initiatives: In the HCV Program there are currently 1,789 vouchers housed in all its programs. Fifty participants are with the Shelter Plus Care Program (S+C), 79 are housed under the Permanent Supportive Housing Program (PSH), and 136 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,524 are housed under the Housing Choice Voucher Program. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"IL I Lansing lluusing Commission[3oard Mcctin�Scplcmbcr 2�,2019 Housing choice vouclier Report Augusl 2011) Page I ol'6 " n LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Voucher Utilization July Voucher Program Total Units 1,863 July Traditional HCV Utilization 1661 July % Utilized Units 90% August Voucher Program Total Units 1,863 August Traditional HCV Utilization 1660 August % Utilized Units 90% Voucher Disbursement HUD July HAP Disbursement $911,668 LHC July HAP/UAP Disbursement $921,361 % Voucher Funding Utilization 101% HUD August HAP Disbursement $911,668 LHC August HAP/UAP Disbursement $915,650 % Voucher Funding Utilization 101% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is onArack to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDDrrTY#: 1-800-545-1833 Ext.919 `Equal Housing Opportunity" L I Lansing housing Commission Board imecling September 25.2019 1lousi till Choicc Voucher Report August 2019 Page 2 of G v �Nr�l-ro(,sr`' LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 0 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2020. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 03/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL Lansing Flouring Commission Hoard Meetin<,September 25.2019 I lousin"Choice Vouchcr Report August 2019 Page 3 or( 1-IO(J.% 5 l I�Hlc CONINIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 indicates there were five (5) 24-hour deficiencies and fifty-seven (57) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing O portunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of August 30, 2019, the reporting rate is 97%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent TDD/TTY#: 1-800-545-1833 Ext.919 � "Equal Housing Opportunity"IL�i Lansing 11(AlSing(.omilik,,ion Board Meeting September 25.2019 Housing Choice VOneher Report An_L'nSI 2019 Page 4 of 6 l;4c t-lc>oS�L LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 100%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. i TDD/TTY#: 1-600-545-1833 Ext.9*19 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting,Septemher 25.2019 I lousing Choice voticher Report August 2019 Page 5 oC6 �L s� "6 LHic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 08/31/2019 TDD/TTY#: 1-800-545-1633 Ext.9'19 "Equal Housing opportunity"l�1�j Lansing I lousine Commission Board Meeting seplember 25.2019 Housing Chaicc Voucher Rcporl August 2019 Page 6 ol'6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 September 25, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: August 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 97% (not including the modernization units) at the end of August. LHC Unit Months Leased (UML) was 809 (with units in MOD) or 97% occupancy rate. LHC maintained a 97% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 95% at the end of August. There were one (1) households moved in, six (6) residents moved out, and zero (0) unit transfers. The UML was 191 which equals 95%. At the end of August, Mt. Vernon had a total of 14 open work orders. Hildebrandt Park occupancy was 99% at the end of August. There was one (1) households moved in, one (1) resident moved out, and zero (0) unit transfers. The UML was 218 which equals 99%. At the end of August, Hildebrandt had a total of 84 open work orders. LaRoy Froh occupancy was 97% at the end of August. There was two (2) household moved in, one (1) residents moved out, zero (0) unit transfers. The UML TDDlTTY#; 1-800-545-1833 Ext.919 -Equal Housing Opportunity"I Lansing 1-Iousing Commission l3oard Meeting September 2-.2019 Monthly Asset Management Repuit August 2019 Paee I orG �lydG 1-1OCi s LHC C'ONINIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 was 207 which equals 97%. At the end of August, LaRoy Froh had a total of 36 open work orders. South Washington Park occupancy was 98% at the end of August. There were seven (7) households moved in, three (3) resident moved out, and zero (0) unit transfer. The UML was 193 which equals 98%. At the end of August, South Washington had a total of 80 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units including Occupancy Ins Outs Units Units MOD units rate) Mt Vernon 202 191. 95% 1 6 0 0 Hildebrandt 220 218 99% 1 1 0 0 LaRoy Froh 213 207 97% 2 1 0 1 S. Washington 197 193 98% 7 3 0 0 Totals 832 809 97% 11 11 0 1 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 3 5,0 15 $ 30,335 $ 4,680 87% Hildebrandt $ 36,518 $ 46,541.71 $ 0 127% LaRoy Froh $ 27,102 $ 32,092.10 $ 0 123% S. Washington $ 32,072 $ 31,580 $ 492 99% Totals S 130,707 S 140,548.81 $5,172 108% TDD/TTY#: 1-800-545-1833 Ext, 919 "Equal Housing Opportunity" Lansing I lowing Commission Board Nleeunc September 25,2019 I mithly Asset Management Rcport August 2019 Page 2 ol'6 S�rIG IIC)or'' LHC CON/IMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comm ents*DetaiIs Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3864 Wilson 1 7-18-19 39 Read $950 MVP transfer 2915 Delta River 3 5-1-19 116 7-22-19 $4,800 Unit is ready. 3816 Wilson 1 7-18-19 39 Read $400 Unit is ready. 1503 Robertson 3 8-5-19 29 9-5-19 TBA Roach infestation. Treatment was completed on 8-29-19. 4341 Glenburne 2 8-5-19 29 9-5-19 $2,750 Abraham Alvarez- Nodarse completing rehab. Unit offer accepted. 4220 Lochinver 2 8-12-19 15 9-12-19 $3,200 Eviction — Chris White completing rehab. Unit offer accepted. 3248 N Waverly 4 8-19-19 15 9-12-19 TBA Eviction — Pulling from waitlist. 4223 Balmoral 2 8-19-19 9 9-19-19 TBA Eviction — Pulling from waitlist. 1317 Christopher 2 8-19-19 9 9-19-19 TBA Eviction — Pulling from waitlist. 3352 N Waverly 4 8-19-19 9 9-19-19 TBA Eviction — Pulling from waitlist. 3270 N Waverly 2 8-19-19 9 9-19-19 TBA Pulling from waitlist. TDD/TTY#: '1-800-545-1833 Ext.919 "Equal Housing Opportunity"IL-"'� Lansing Housing Commission Board Mecting 5eptenibcr 25.2019 Montbl),,lsset i\4anagement Report August 2019 Page 3 ol'G LHC COMIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-1247 Allen 4 7-15-19 45 9-5-19 $4,100 Extreme amount of work to be done in this unit, outdated and unable to reuse old materials. 103-2141 Forest 2 8-13-19 17 9-13-19 $2,300 NA TDDfTTY M 1-800-545-1833 Ext.919 "Equal Housing Opportunity"�_ ' I.ansim:I lousine Conuuission 13aard\-Iceting September 25,2019 Monthly Asset Management Report Au^_ust 2019 Page 4 ol'6 1r1G f IOC/p�J � l LHC COi N/lISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2436 3 6-7-19 257 TBD Pending 6-13 Unit is under Reo construction. 7-18 unit has drywall and has been painted, pending kitchen cabinets. Estimated completion is 10-2019 111-2540 2 8-2-19 10 09-20-19 Unit is pending Reo cleaning, once completed internal transfer will happen. 111-2402 1 8-12-19 4 9-20-19 pending resident Reo transfer from over/under housed list. 111-6115 3 8-9-19 2 9-20-19 Unit is in the Grovenburg cleaning stages. 111-4639 4 9-10-19 9-20-19 Unit has scope work Christiansen being completed and painting will follow. 111-400 3 9-10-19 9-20-19 Unit has scope work Dadson being completed and painting will follow. 111-2536 2 9-10-19 9-20-19 Scope and clean out Reo completed. Pending contractor for painting, 111-2518 2 8-21-19 9-20-19 Scope work and Reo painting completed, pending cleaning. TDD/TrY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I Lansin,Housing Commission Board Meetino September 25,2019 Nionthly Asset Managcnnrnt Report August 2019 Page S of G LHC CONNISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comm ents*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 517 1 8-14-19 17 9-10-19 In house turn 112-3200 S Washington 230 1 8-1-19 30 9-10-19 In Waiting on applicant to house sign lease turn 112-3200 S Washington 222 1 8-9-19 22 9-10-19 In Had to be treated for pest house turn 112-3200 S Washington 231 1 8-29-19 2 9-10-19 In house turn TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"_L 'I Lansing housing Commission Board Meeting September 25.2019 Monthlp Asset Mannuenu:nl Report August 2019 Naze 6 46 LHIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 September 25, 2019 Executive Director's Report Activities Capital Projects • Security Cameras • Kitchen/Bath • Elevator Staff Changes • Maintenance Tech — open position • LRF —Assistant Manager RAD Activities 1. Disposal of Scattered Sites 2. PILOT Renewed Other Activities • Site visits to LHC properties • Inventory Management review • Paychex/ADP Consulting • Emphasis Software upgrades • MI-NAHRO Conference • PHADA Conference — Jan 5-9, 2020 • 2018-19 Audit TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"[.41 Lansing Housing Commission Annual Plan and Public Hearing Meeting Lansing Housing Commission Board Meeting September 25,2019 Interim Director Report Page 1 of 1 ��\fir, r-rot�si COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 LHC Board Sign-In Sheet Date of Meeting: September 25, 2019 Name Organization Phone # E-mail Speaking YIN ti N n Y C,- � r,rOtt _� L l2»skc Icul 5)"Y-, -y f re ,Q LE P 1 5—/7- YC,,, Uy5 5- An"tI-e"s /n 6�1cr&+5lie, i— J(A(,KSov) L_T_QI� TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity" L.ansine fhnisin.Commission r\nnual Plan and Public Bearing Meeting Lansing Housing Commission Board Meeting September 25.2011) Si!tn-In Sheet Page 1 of i Lansing Housing Commission Summary Results for AUGUST FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 20,604 (2,450) 6,363 6,328 30,845 1,230 146 385,363 Tenant Revenue Variance 7,136 (6,398) (2,669) (3,082) (S,013) - - _ HUD Revenue Variance 8,531 2,213 3,032 9,918 23,695 1,025 10 384,687 Capital Fund Income 9SS 9S5 955 955 3,820 - - _ Other income 3,981 781 5,044 (1,463) 8,343 205 136 676 Other Budgeted Revenue 107,954 134,894 112,915 85,948 441,711 67,874 82,172 882,894 %Variance fav(unfav) 19% -2% 6% 7% 7% 2% 0% 44% EXPENSES: Total Expense Variance Unfav(Fav) 10,027 (4,438) 22,612 6,663 34,864 (8,968) 625 56,055 Contributing Factors: MERS Contribution Special - Adjusted Expense Variance 10,027 (4,438) 22,612 6,663 34,864 (8,968) 625 56,055 -Overspend(Underspend) Salary Expenses (4,062) (355) (2,353) (162) (6,932) (10,810) 286 - Employee Benefit Expenses 581 2,292 639 1,115 4,627 (18) (3,295) Utilities (2,109) 257 (1,716) (918) (4,486) (30) (105) Write-offs 17,357 (1,473) 5,272 (403) 20,753 - Legal (2,100) (1,760) (2,000) (2,517) (8,377) Professional Services 4,015 3,889 3,591 (109) 11,386 (3,131) 4,527 Recreation/Other Services (7,888) (1,266) (695) 200 (9,648) (854) - Insurance (28S) (1) 66 (124) (344) 85 (97) Sundry/Postage/Office Supplies (24) (49) (303) (846) (1,222) 6,293 132 Management Fee 412 372 266 (100) 950 - 2 HAP Expense - - 56,OSS Inspections 1,09S - 1,140 - 2,23S - (674) Maintenance Costs 2,273 (3,970) 16,299 4,018 18,620 (174) 41 Maintenance Contract-Unit Turns (2,372) (2,833) S,269 4,445 4,508 - - Other 3,134 458 (2,862) 2,064 2,794 (329) (192) _ Budgeted Expense 106,772 125,282 127,947 99,392 459,393 71,443 102,785 882,881 %Variance fav(unfav) -9% 4% -18% -7% -8% 13% -1% -6% Curr Mo.Actual Net Income(Loss) $ 11,759 $ 11,600 $ (31,281) $ (13,779) $ (21,702) $ 6,629 $ (21,093) $ 329,321 YTD Actual Net Income(Lass)Net of CWIP $ 46,732 $ 54,285 $ (9,597) $ 24,42S $ 11S,845 $ 31,360 $ 17,836 $ 289,126 Prior YR YTD Net Income(Loss) $ (2,611) 5 36,839 $ 7,581 $ (20,5321 5 21,277 5 18,034 $ (8,S21) $ (334,478) Cash Balance-August $ 496,305 $ S54,340 $ 642,246 $ 544,971 $2,237,863 $ 995.826 5 567,S15 $ 435,588 Cash Balance-July $ 512,383 $ 588,306 $ 721,632 $ 550,463 $2,372,784 $ 991,707 $ 573,765 106,60 Cash Balance-June $ 476,914 $ 543,444 $ 712,467 $ 504,430_ $2,237,254 $ 1,029,023 541,55 $ 143,349 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1908\Summary 1908\Summary MTD 9/20/2019 12:54 PM Lansing Housing Commission Summary Results YTD for AUGUST FY2019 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 43,101 (4,483) 15,882 34,091 88,591 4,426 11,302 416,026 Tenant Revenue Variance 20,663 (11,257) (S,184) (4,647) (426) - - - HUD Revenue Variance 17,063 4,426 6,065 19,837 47,390 3,951 9,683 413,474 Capital Fund Income 955 955 955 955 3,820 - - - Other Income 4,421 1,393 14,046 17,946 37,807 475 1,619 2,552 Other - - - - - - - 0 Budgeted Revenue 216,009 269,552 225,829 171,896 883,286 135,748 164,244 1,765,788 %Variance fav(unfav) 20% -2% 7% 201Y. 10% 3% 7% 24% EXPENSES: Total Expense Variance Unfav(Fav) 5,934 (27,232) 8,273 (7,603) (20,628) (27,743) (17,954) 126,925 Contributing Factors: MERS Contribution Special Adjusted Expense Variance 5,934 (27,232) 8,273 (7,603) (20,628) (27,743) (17,954) 126,925 -over spend(Under spend) Salary Expenses (4,617) 310 (2,281) (554) (7,143) (17,904) 2,089 - Employee Benefit Expenses 134 4,019 (1,782) (710) 1,662 (7,387) (11,048) Rent - - - Utilities (1,334) (60) (1,043) (1,106) (3,542) 891 10 Write-offs 18,181 (991) 12,605 (1,006) 28,789 - Legal (3,350) (2,524) (3,900) (5,034) (14,807) 1,251 - Professional Services 3,857 3,403 2,893 (692) 9,460 (12,525) 3,382 Insurance (719) (164) (514) (395) (1,791) 2,352 (1,377) Sundry/Postage/Office Supplies 390 (3,715) (482) (73) (3,881) 5,747 (3,227) Management Fee 718 525 572 2 1,817 - 1,936 - HAP Expense - - 126,925 Pilot 1,597 (1,042) (3,047) (253) (2,745) - - Inspections 1,095 2,872 - 3,967 480 (6,174) Maintenance Casts 3,104 (11,844) 16,466 1,622 9,348 (597) (330) Maintenance Contract-Unit Turns (10,607) (13,557) (8,797) 1,880 (31,081) - - Other (2,513) (1,593) (5,290) (1,285) (10,682) (50) (3,216) - Budgeted Expense 206,444 238,016 243,035 189,165 876,661 136,557 175,665 1,765,762 %Variance fav(unfav) -3% 11% -3% 4% 2% 20% 10% -7% YTD Actual Net Income(Loss)Net of CWIP $ 46,732 $ 54,285 $ (9,597) $ 24,425 $ 115,84S $ 31,360 $ 17,836 $ 289,126 YTD Budgeted Net Income(Lass) $ 9,565 $ 31,536 $ (17,206) $ (17,269) $ 6,626 $ (809) $ (11,421) $ 26 Prior YR YTD Net Income(Lass) $ (2,611) $ 36,839 $ 7,581 $ (20,532) $ 21,277 S 18,034 $ (8,521) $ (334,478) C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1908\Summary 1908\Summary YTD 9/20/2019 12:54 PM August Ratios HCV Ratios Prior Months Number of Vouchers Used 1,789 07/19 $ 531.63 HCV 8002 Expenses $ 938,935.56 06/19 $ 512.07 Average Cost Per Voucher $ 524.84 05/19 $ 527.01 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 198 216 205 192 811 07/19 98.1% Number of Possible Units 202 220 210 198 830 06/19 96.4% Year-to-Date Occupancy Rate 98.0% 98.2% 97.6% 97.0% 97.7% 05/19 96.1% Average Revenue Per Occupied Unit g P 07/19 $ 613.42 Total LIPH Revenue $ 128,558.18 $ 132,444.08 $ 119,277.49 $ 92,275.78 $ 472,555.53 06/19 $ 566.70 Average Revenue Per Occupied Unit $ 649.28 $ 613.17 $ 581.84 $ 480.60 $ 582.68 05/19 $ 655.08 Average Tenant Revenue Per Occupied Unit 07/19 $ 171.81 Total Tenant Revenue $ 38,930.00 $ 35,295.00 $ 26,590.00 $ 29,441.00 $ 130,256.00 06/19 $ 169.34 Average Tenant Revenue Per Occupied Unit 196.62 S 163.40 179.71 153.34 160.61 05/19 $ 176.76 Average Cost Per Occupied Unit 07/19 $ 444.44 YTD Average Monthly Expenses $ 106,189.15 $ 105,392.05 $ 125,653.91 $ 90,781.03 $ 428,016.12 06/19 $ 667.27 Average Cost Per Occupied Unit 536.31 487.93 622.95 5 472.82 527.76 05/19 $ 660.14 Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy,Froh S.Washington COCC HCV Admin Bank Account Balance $ 496,305.45 $ 554,339.68 $ 642,246.35 $ 544,971.43 $ 995,826.02 $ 567,515.25 YTD Expenses $ 212,378.29 $ 210,784.09 $ 251,307.81 $ 181,562.05 $ 108,814.36 $ 157,710.64 Number of Months 2 2 2 2 2 2 Average Monthly Expenses $ 105,189.15 $ 105,392.05 $ 125,653.91 $ 90,781.03 $ 54,407.18 $ 78,855.32 Number of Months of Operating Reserves (would like to have 4 months of operating resew( 4.67 5.26 5.11 6.00 19.30 7.20 Prior Months 07/19 5.36 6.54 7.16 7.29 21.40 10.57 06/29 3.57 3.90 4.78 4.51 17.81 7.12 05/19 3.63 4.45 5.22 4.46 19.32 7.16 06/18 5.25 3.43 6.79 4.34 17.43 12.09 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1908\Summary 1908\Ratios All 9/20/201912:54 PM Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending August 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 84,250 $ 63,587 $ 20,663 $ 63,208 $ 381,524 $ 317,937 Tenant Revenue-Other 9,666 5,250 4,416 7,946 31,500 26,250 Total Tenant Revenue $ 93,916 $ 68,837 $ 25,079 $ 71,153 $ 413,024 $ 344,187 HUD PHA Operating Grants 164,108 147,046 17,063 157.006 882,273 735,228 CFP Operational Income 955 - 955 2,213 90,000 90,000 Fraud Recovery and Other 131 126 5 164 6,908 6,782 Total Operating Revenue $ 259,110 $ 216,009 $ 43,101 $ 230,536 $ 1,392,205 $ 1.176,196 Administrative Salaries $ 16,838 $ 16,997 $ (159) $ 17,187 $ 90,189 $ 73,192 Auditing Fees - - - - 5,000 5,000 Management Fees 20,310 19,592 718 20,102 117,550 97,958 Bookkeeping Fees 2,970 2,880 90 2,956 17,280 14,400 Employee Benefits Contributions -Admin 4,626 4,008 617 6,263 22,683 18,675 Office Expenses 4,830 5,865 (1,034) 5,006 29,667 23,803 Legal - 3,350 (3,350) 4,753 17,800 14,450 Travel 93 160 (67) 459 960 800 Other 1,100 - 1,100 446 - _ Tenant Services-Other (696) 3,400 (4,096) 2,100 18,200 14,800 Water 16,187 16,800 (613) 15,773 96,300 79,500 Electricity 7,306 7,200 106 7,270 43,600 36,400 Gas 4,640 5,400 (760) 5,177 49,570 44,170 Other Utilities Expense 34 100 (66) 9 6,400 6,300 Ordinary Maintenance and Operations-Labor 12,369 16,827 (4,458) 17,937 90,848 74,021 Ordinary Maintenance and Operations-Material 19,007 11,400 7,607 12,061 68,050 56,650 Ordinary Maintenance and Operations-Contrac 46,141 58,260 (12,119) 79,231 361,375 303,115 Employee Benefits Contributions -Ordinary 8,544 9,027 (484) 9,173 51,194 42,167 Protective Services-Other Contract Costs 387 400 (13) 387 2,400 2,000 Property Insurance 8,596 8,596 - 6,686 55,876 47,280 Liability Insurance 3,144 3,144 0 2,481 19,174 16,030 Workers Compensation 149 496 (347) 151 2,976 2,480 All Other Insurance - 372 (372) 445 2,232 1,860 Other General Expenses 6,983 3,126 3,857 5,328 18,931 15,805 Compensated Absences - - - - _ - Payment in Lieu of Taxes 4,695 3,099 1,597 2,911 17,285 14,187 Bad debt-Tenant Rents 21,381 3,200 18,181 5,877 19,200 16,000 Interest Expense 2,746 2,746 - 2,977 15,871 13,125 Total Operating Expenses $ 212,378 $ 206,444 $ 5,934 $ 233,147 $ 1,240,612 $ 1,034,168 Net Income(Loss) $ 46,732 $ 9,565 $ 37,167 $ (2,611) $ 151,592 $ 142,028 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending August 31,2019 YTD Amount YTD Budget YTD Variance Prior YM Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 72,129 S 83,386 $ (11,257) S 67,286 S 490, 116 $ 408,730 TenantRevenue-Other 5,713 4,335 1,378 3,388 25,415 21,080 Total Tenant Revenue $ 77,842 S 87,721 S (9,879) $ 70,674 S 515,531 $ 427.810 HUD PHA Operating Grants 186,235 181.809 4,426 194,471 1,090,856 909.046 CFP Operational Income 955 - 955 2,213 80,000 80,000 Fraud Recovery and Other 37 22 15 31 6,384 6,362 Total Operating Revenue $ 265,069 $ 269,552 0 $ 267.389 So S 1,423,218 Administrative Salaries $ 17,278 $ 17,278 $ 0 $ 16,159 S 91,588 $ 74,310 Auditing Fees - - - - 5,000 5,000 Management Fees 22,157 21,632 525 21,887 129,795 108,162 Bookkeeping Fees 3,241 3,180 61 3,218 19,080 15,900 Employee Benefits Contributions -Admin 7,399 6,513 886 5,184 28,726 22,214 Office Expenses 5,311 7,228 (1,917) 7,906 38,815 31,587 Legal 1,036 3,560 (2,524) 3,492 26,865 23,305 Travel 154 160 (6) 47 960 800 Other (389) - (389) 222 - _ Tenant Services-Other 857 3,400 (2,543) 2,800 20,600 17,200 Water 17,413 17,266 147 18,840 96,916 79,650 Electricity 5,063 5,032 31 5,158 31,882 26,850 Gas 2,455 2,450 5 2,616 54,055 51,615 Other Utilities Expense - 30 (30) - 6,590 6,560 Ordinary Maintenance and Operations-Labor 19,045 18,735 310 9,702 99,518 80,783 Ordinary Maintenance and Operations-Materia 7,936 13,300 (5,364) 10,905 76,100 62,800 Ordinary Maintenance and Operations-Contrac 63,079 83,850 (20,771) 93,491 489,200 405,350 Employee Benefits Contributions -Ordinary 10,961 7,828 3,133 5,591 45,241 37,413 Protective Services-Other Contract Costs 622 616 6 614 3,696 3,080 Property Insurance 7,641 7,640 1 5,943 49,660 42,020 Liability Insurance 2,545 2,544 1 2,089 15,518 12,974 Workers Compensation 162 328 (166) 164 1,968 1,640 All Other Insurance - - - 395 1,740 1,740 Other General Expenses 6,789 3,386 3,403 5,659 20,182 16,796 Compensated Absences - - _ Payment in Lieu of Taxes 4,642 5,684 (1,042) 4,296 29,645 23,962 Bad debt-Tenant Rents 809 1,800 (991) (793) 10,800 9,000 Interest Expense 4,576 4,576 - 4,962 26,452 21,876 Total Operating Expenses $ 210,784 $ 238,016 $ (27,232) S 230 94 S 1,420,603 S 1,182,587 Net Income(Loss) $ 54,285 $ 31,536 $ 22,749 $ 36,839 S 272,167 $ 240,631 Lansing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending August 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 53,334 $ 58,518 S (5,184) $ 58,401 $ 351,108 $ 292,590 Tenant Revenue-Other 18,558 4,740 13,818 6,974 28.680 23,940 Total Tenant Revenue $ 71,892 S 63,258 $ 8,634 S 65,375 S 379,788 $ 316,530 HUD PHA Operating Grants 168,598 162,533 6,065 174,840 975,198 812,665 CFP Operational Income 955 - 955 2,213 185,000 185,000 Fraud Recovery and Other 266 38 228 630 6,480 6,442 Total Operating Revenue $ 241,711 S 225,829 S 15,882 $ 243.058 $ 1,546,466 S 1,320.637 Administrative Salaries $ 15,939 $ 17,103 $ (1,164) $ 16.828 $ 90.487 $ 73,384 Auditing Fees - - - - 5,000 5,000 Management Fees 21.286 20,714 572 20,051 124.285 103.571 Bookkeeping Fees 3,068 3,045 23 2,948 18.270 15.225 Employee Benefits Contributions -Admin 4,419 4.891 (472) 4,456 22,777 17,886 Office Expenses 4,889 7,355 (2,466) 8,635 36,155 28,800 Legal 100 4,000 (3,900) 4.388 24,000 20,000 Travel - 160 (160) 98 850 690 Other 54 500 (446) 3,831 2,000 1.500 Tenant Services-Other 505 2,400 (1,895) 1.400 14,400 12,000 Water 11,360 11,400 (40) 12.045 68,400 57,000 Electricity 7,110 7,200 (90) 7,828 43.900 36,700 Gas 3,657 4.500 (843) 2,080 59,200 54,700 Other Utilities Expense 44 114 (70) 65 12,684 12,570 Ordinary Maintenance and Operations-Labor 17,286 18.403 (1,117) 20,558 97,591 79,188 Ordinary Maintenance and Operations-Materia 33,482 17,400 16,082 23,098 101,300 83,900 Ordinary Maintenance and Operations-Contrac 77.961 84,320 (6,359) 61.762 505,810 421.490 Employee Benefits Contributions -Ordinary 7.994 9,304 (1,309) 10,920 53,321 44,017 Protective Services-Other Contract Costs 590 600 (10) 590 3,600 3,000 Property Insurance 10,825 10,824 1 8,420 70,356 59,532 Liability Insurance 5,009 3,442 1,567 2,611 20.996 17,554 Workers Compensation 157 316 (159) 159 1.896 1,580 All Other Insurance 1.923 (1,923) 5,496 5,115 3.192 Other General Expenses 6,709 3,816 2,893 6.264 22,896 19,080 Compensated Absences - _ _ _ _ Payment in Lieu of Taxes 155 3,202 (3,047) 3,159 15.901 12,699 Bad debt-Tenant Rents 16,005 3,400 12,605 4.855 20.600 17.200 Interest Expense 2.703 2,703 - 2.931 15,625 12,922 Total Operating Expenses S 251,308 $ 243,035 S 8,273 S 235,476 S 1,457,415 S 1,214,379 Net Income(Loss) $ (9,597Z $ (17, 1 $ 7609 $ 7 206 , ,581 $ 89,051 $ 106,257 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending August 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 60,399 $ 65,046 $ (4,647) $ 59,909 $ 390,276 $ 325,230 Tenant Revenue-Other 1,383 3,552 (2,169) 4,277 21,312 17,760 Total Tenant Revenue $ 61,782 $ 68,598 $ (6,816) $ 64,186 $ 411,588 $ 342,990 HUD PHA Operating Grants 123,043 103,206 19,837 110,924 619,236 516,030 CFP Operational Income 955 - 955 2,213 214,299 214,299 Fraud Recovery and Other 20,207 92 20,115 1,791 6,978 6,886 Total Operating Revenue $ 205,987 $ 171,896 $ 34,091 $ 179,114 $ 1,252,101 $ 1.080,205 Administrative Salaries $ 17,360 $ 17,515 $ (155) $ 9,202 $ 93,170 $ 75,655 Auditing Fees - - - - 5,000 5,000 Management Fees 19,696 19,694 2 19,694 118,162 98,469 Bookkeeping Fees 2,947 2,895 52 2,895 17,370 14,475 Employee Benefits Contributions -Admin 8,257 7,557 700 5,333 35,175 27,618 Office Expenses 4,931 4,784 147 6,454 29,183 24,399 Legal - 5,034 (5,034) 3,855 30,202 25,169 Travel - - - 31 - - Other 247 - 247 8,341 - - Tenant Services-Other 1,000 1,600 (600) 2,800 9,600 8,000 Water 31,550 35,470 (3,920) 35,888 212.820 177,350 Electricity 18,983 17,836 1,147 19,884 107,016 89,180 Gas 3,407 1,742 1,665 3,406 46,305 44,563 Other Utilities Expense 58 55 3 56 1,485 1,430 Ordinary Maintenance and Operations-Labor 18,202 18,602 (400) 25,074 99,032 80,430 Ordinary Maintenance and Operations-Materia 9,365 11,358 (1,993) 13,740 66,548 55,190 Ordinary Maintenance and Operations-Contrac 25,707 21,416 4,291 18,108 127,735 106,319 Employee Benefits Contributions -Ordinary 7,781 9,192 (1,411) 11,007 53,534 44,342 Protective Services-Other Contract Costs 318 318 - 280 1,908 1,590 Property Insurance 4,457 4,458 (1) 3,467 28,977 24,519 Liability Insurance 3,294 3,294 (0) 2,742 20,093 16,799 Workers Compensation 146 300 (154) 148 1,800 1,500 All Other Insurance - 240 (240) 231 1,880 1,640 Other General Expenses 2,597 3,289 (692) 5,501 19,733 16,445 Compensated Absences - - - Payment in Lieu of Taxes 647 900 (253) (12) 1,814 914 Bad debt-Tenant Rents (6) 1,000 (1,006) 852 6,000 5,000 Interest Expense 617 617 - 669 3,568 2,951 Total Operating Expenses $ 181,562 $ 189,165 $ (7,603) $ 199,646 $ 1,138.110 $ 948.945 Net Income(Loss) $ 24,425 $ (17,269) $ 41,694 $ (20,532) $ 113,990 $ 131,260 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending August 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining _ Budget Tenant Rental Revenue $ 270,112 $ 270.537 $ (426) $ 248,803 $ 1,613,024 $ 1,342.487 Tenant Revenue-Other 35,321 17,877 17,444 22,585 106,907 89,030 Total Tenant Revenue $ 305,432 $ 288,414 S 17,018 S 271.388 $ 1,719.931 S 1,431,517 HUD PHA Operating Grants 641,984 594.594 47,390 637,241 3,567,563 2,972.969 CFP Operational Income 3,820 - 3,820 8,853 569,299 569,299 Fraud Recovery and Other 20,641 278 20,363 2,615 26,749 26,471 Total Operating Revenue $ 971,877 $ 883,286 $ 88,591 $ 920,096 $ 5,883,541 $ 5,000,255 O Administrative Salaries $ 67,415 $ 68,893 $ (1,478) $ 59,376 $ 365.434 S 296,541 Auditing Fees - - - - 20,000 20,000 Management Fees 83,449 81,632 1,817 81,734 489,792 408.160 Bookkeeping Fees 12,226 12,000 226 12,017 72,000 60.000 Employee Benefits Contributions-Administrativ. 24,702 22,969 1,732 21,236 109,362 86,392 Office Expenses 19,962 25,232 (5,270) 28,001 133,820 108,589 Legal Expense 1,136 15,944 (14,807) 16,488 98,867 82,924 Travel 247 480 (234) 635 2,770 2,290 Other 1,012 500 512 12,840 2,000 1,500 Tenant Services-Other 1,667 10,800 (9,133) 9,100 62,800 52,000 Water 76,510 80,936 (4,426) 82,546 474,436 393.500 Electricity 38,461 37,268 1,193 40,141 226.398 189,130 Gas 14,159 14,092 67 13,278 209,140 195,048 Other Utilities Expense 136 299 (163) 129 27,159 26,860 Ordinary Maintenance and Operations-Labor 66,902 72,567 (5,665) 73,271 386,989 314.422 Ordinary Maintenance and Operations-Materia 69,790 53,458 16,332 59,804 311,998 258.540 Ordinary Maintenance and Operations-Contrac 212,888 247,846 (34,958) 252,592 1,484,120 1,236,274 Employee Benefits Contributions-Ordinary 35,281 35,351 (71) 36,692 203.290 167.938 Protective Services-Other Contract Costs 1,918 1,934 (16) 1,872 11,604 9,670 Properly Insurance 31,519 31,518 1 24,516 204,869 173.351 Liability Insurance 13,993 12,424 1,569 9,923 75,782 63,358 Workers Compensation 615 1,440 (825) 622 8,640 7,200 All Other Insurance - 2,535 (2,535) 6,568 10,967 8,432 Other General Expenses 23,077 13,617 9,460 22,752 81,742 68,125 Compensated Absences - - _ - Payments in Lieu of Taxes 10,139 12,884 (2,745) 10,354 64,645 51,761 Bad debt-Tenant Rents 38,189 9,400 28,789 10.791 56,600 47,200 Interest Expense 10,642 10,642 - 11,541 61,515 50,874 Total Operating Expenses $ 856,032 _S 876,661 $ (20,628) S 898,819 S 5.256,740 S 4,380.079 Net Income(Loss) $ 115,845 S 6,626 S 109.219 $ 21,278 S 626,801 S 620,176 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending August 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 118,049 $ 114,263 $ 3,786 $ 118,157 $ 911,297 $ 797,034 Bookkeeping Fees Income 12,160 11,995 165 12,017 71,971 59,976 Fraud Recovery and Other 9,965 9,490 475 7,000 71,070 61,580 Total Operating Revenue $ 140,174 $ 135,748 $ 4,426 $ 137,174 $ 1,054,338 $ 918,590 Administrative Salaries $ 26,416 $ 44,320 $ (17,904) $ 59,119 $ 233,633 $ 189,312 Auditing Fees - - - - 5,900 5,900 Employee Benefits Contributions -Admin 8,347 15,734 (7,387) 14,690 75,063 59,329 Office Expenses 18,459 11,402 7,057 9,542 54,801 43,399 Legal 1,251 - 1,251 - 2,300 2,300 Travel - 1,585 (1,585) 1,944 12,480 10,895 Other 13,169 16,900 (3,731) 10,339 47,344 30,444 Tenant Services-Other 4,006 - 4,006 - 1,500 - Water 418 266 152 5,115 1,596 1,330 Electricity 2,832 1,750 1,082 3,026 10,500 8,750 Gas 74 378 (303) (4,656) 2,268 1,890 Other Utilities Expense 29 68 (39) 39 408 340 Ordinary Maintenance and Operations-Material - 200 (200) - 500 300 Ordinary Maintenance and Operations-Contrac 1,137 1,104 33 1,131 5,899 4,795 Protective Services-Other Contract Costs - - - - 400 400 Property Insurance 318 320 (2) 248 1,920 1,600 Liability Insurance 113 40 73 226 240 200 Workers Compensation 93 200 (107) 94 1,200 1,000 All Other Insurance 2,388 - 2,388 10,703 - - Olher General Expenses 29,275 41,800 (12,525) 6,376 227.800 186,000 Compensated Absences - - _ - - - Interest Expense 490 491 (1) 1,205 2,373 1,882 Total Operating Expenses $ 108,814 $ 136,557 $ (27,743) $ 119,140 $ 688,124 $ 550,067 Net Income(Loss) $ 31,360 $ (809) $ 32,169 $ 18,034 $ 366,213 $ 368,523 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending August 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining _ Budget HUD PHA Operating Grants $ 2,352,237 $ 1,929,080 $ 423,157 $ 1,589,355 $ 11,574,480 $ 9,645,400 Other Revenue 51 - 51 36 - Fraud Recovery and Other 5,072 926 4,146 3,008 7,306 6,380 Total Operating Revenue $ 2.357,360 $ 1,930,005 $ 427,354 $ 1,592,399 $ 11,581,786 $ 9,651.780 Administrative Salaries $ 60,772 $ 58,683 $ 2,089 $ 62,614 $ 304,337 $ 245,654 Auditing Fees - - - - 25,000 25,000 Management Fees 34,600 32,664 1,936 36,423 195,982 163,318 Bookkeeping Fees - _ - _ _ Employee Benefits Contributions -Admin 13,279 24,326 (11,048) 17,816 129,885 105.559 Office Expenses 33,637 40,280 (6,643) 38,344 147,420 107,140 Legal Expense _ _ _ _ Travel _ Other 200 10,500 (10,300) - 64,000 53,500 Tenant Services-Other _ _ Water _ - Electricity - Gas - Other Utilities Expense 115 105 10 149 630 525 Ordinary Maintenance and Operations-Material - _ - - Ordinary Maintenance and Operations-Contrac 4,490 494 3,996 5,870 2,964 - Protective services-Other Contract Costs - - - - 300 300 Property Insurance _ _ _ Liability Insurance 2,545 2,597 (52) 3,134 15,582 12,985 Workers Compensation 1,183 2,508 (1,325) 1,197 15,048 12,540 All Other Insurance _ Other General Expenses 6,890 3,508 3,382 4,512 22,548 19,040 Compensated Absences - _ Housing Assistance Payments 1.892,687 1,765.762 126,925 1,772,211 10,594,572 8,828,810 Bad Debt-Tenant Rents _ Interest Expense _ _ Total Operating Expenses $ 2,050,398 $ 1,941,427 $ 108,971 $ 1.942,269 $ 11,518,267 $ 9,576,840 Net Income(Loss) $ 305,962 $ (11,421) $ 318, 883 $ (349,870) $ 63,519 $ 74,940 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for August 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 35,491.60 1010-0000-111111 Chase Checking (16,077.83) 496,305.45 1010-0000-112200 Accounts Receivable (12,313.49) 12,716.87 1010-0000-112201 Allowance for Doubtful Accounts 1,231.35 (1,271.69) 101 0-0000-1 12300 AIR-Due from Oliver Gardens - 1,672.00 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany 20,550.35 (45,333.72) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance (5,870.06) (0.05) 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress 3,850.00 17,828.83 101D-3000-144000 Construction in Progress 32,131.00 110,753.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 23,501.32 3,856,064.12 LIABILITIES 1010-0000-200000 OPEB Liability - 181,088.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - 1010-0000-211100 Accounts Payable - " 1010-0000-211343 Accounts Payable Misc (4,094.22) - 1010-0000-211400 Tenant Security Deposits (828.00) 34,428.60 1010-0000-211999 Tenant Refunds (24.00) 6,047.58 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 21,658.66 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes (12,523.19) 23,125.16 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (2,918.89) 362,827.52 1010-0000-260601 Note Payable-Curr-PNC - 35,569.60 TOTAL LIABILITIES (20,388.30) 932,496.63 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 101 C-000D-280500 Unrestricted Net Assets - 801,692.03 1010-0000-282000 Income and Expense Clearing 43,889.62 (2,012.228.74) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,719,955.13 TOTAL EQUITY 43,889.62 2,923,567.49 TOTAL LIABILITES&EQUITY 23,601.32 3,866,064.12 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for August 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 36,248.00 1020-0000-111111 Chase Checking (33,966.03) 554,339.68 1020-0000-112200 Accounts Receivable (3,649.21) 6,592.30 1020-0000-112201 Allowance for Doubtful Accounts 364.92 (659.23) 1020-0000-112300 AIR-Due from Oliver Gardens - 3,278.57 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany 367.83 (54,843.03) 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance (5,093.06) - 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress 28,477.87 59,094.55 1020-3000-144000 Construction In Progress 48,676.25 149,210.51 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 35,178.57 5,076,767.91 LIABILITIES 1020-0000-200000 OPEB Liability - 94,792.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable - - 1020-0000-211343 Accounts Payable Misc (2,230.00) - 1020-0000-211400 Tenant Security Deposits 299.00 37,252.00 1020-0000-211999 Tenant Refunds - 3,306.74 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 17,610.46 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes (18,301.54) 32,823.89 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr-PNC (4,864.82) 604,712.53 1020-0000-260601 Note Payable-Curr-PNC - 59,282.67 TOTAL LIABILITIES (25,097.36) 1,082,995.87 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (86,047.10) 1020-0000-282000 Income and Expense Clearing 60,275.93 (1,427,747.84) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,787,823.98 TOTAL EQUITY 60,275.93 3,993,772.04 TOTAL LIABILITES&EQUITY 35,178.57 5,076,767.91 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for August 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 37,764.00 1080-0000-111111 Chase Checking (79,385.58) 642,246.35 1080-0000-112200 Accounts Receivable 768.62 7,478.13 1080-0000-112201 Allowance for Doubtful Accounts (53.96) (724.91) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany (4,827.67) (40,879.54) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance (7,134.07) - 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress 35,725.04 35,725.04 1080-3000-144000 Construction in Progress 15,902.50 86,029.50 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520.795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155,143.00 TOTAL ASSETS (39,005.12) 4,590,865.43 LIABILITIES 1080-0000-200000 OPEB Liability - 152,638.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable - - 1080-0000-211343 Accounts Payable Misc (1,195.00) - 1080-0000-211400 Tenant Security Deposits 254.00 37,782.00 1080-0000-211999 Tenant Refunds (54.00) 4,065.40 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 19,823.43 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes (19,757.98) 17,560.92 1 OBD-0000-214000 Accrued Comp Absences-non curr - 5,636.66 1080-0000-260600 Note Payable Non Curr-PNC (2,873.64) 357,202.29 1080-0000-260601 Note Payable-Curr-PNC - 35,018.13 TOTAL LIABILITIES (23,626.62) 914,486.03 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 134,241.63 1080-0000-282000 Income and Expense Clearing (15,378.50) (1,655,101.89) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,192,770.66 TOTAL EQUITY (15,378.50) 3,676,379.40 TOTAL LIABILITES& EQUITY (39,005.12) 4,590,865.43 Lansing Housing Commission 1090 South Washington Park Balance Sheet for August 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 24,348.00 1090-0000-111111 Chase Checking (5,491.63) 544,971.43 1090-0000-112200 Accounts Receivable (1,104.92) 7,432.49 1090-0000-112201 Allowance for Doubtful Accounts 110.49 (743.25) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany (4,098.50) (46,416.52) 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance (3,875.51) - 1090-0000-140000 Land - 180.543.00 1090-3000-144000 Construction in Progress 11,474.25 156,002.25 1090-0000-146000 Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges & - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566.612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow-MERS - 142,995.00 TOTAL ASSETS (2,985.82) 3,336,192.91 LIABILITIES 1090-0000-200000 OPEB Liability - 94,299.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable - - 1090-0000-211343 Accounts Payable Misc (1,026.43) - 1090-0000-211400 Tenant Security Deposits 728.00 24,557.00 1090-0000-211999 Tenant Refunds - 4,956.91 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual - 48,277.38 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes 273.75 (4,302.54) 1090-0000-214000 Accrued Comp Absences-non curr - 14.218.74 1090-0000-260600 Note Payable Non Curr- PNC, (656.19) 81,565.87 1090-0000-260601 Note Payable-Curr-PNC - 7,996.27 TOTAL LIABILITIES (680.87) 535,737.77 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 103,079.44 1090-0000-282000 Income and Expense Clearing (2,304.95) (1,495,441.37) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,115,043.07 TOTAL EQUITY (2,304.95)_ 2,800,455.14 TOTAL LIABILITES& EQUITY (2,985.82) 3,336,192.91 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for August 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account (48,550.74) 69,874.64 5005-0000-111111 Chase Checking 52,585.32 925,951.42 5005-0000-112500 Accounts Receivable HUD - 6,500.00 5005-0000-112954 Accounts Receivables-Misc - 1,472.05 5005-101 D-115700 Intercompany (20,550.35) 45,333.72 5005-1020-115700 Intercompany (367.83) 54,843.03 5005-1080-115700 Intercompany 4,827.67 40,879.54 5005-1090-115700 Intercompany 4,098.50 46.416.52 5005�001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 13,570.40 (13,480.65) 5005-8002-115700 Intercompany 335.86 40,151.09 5005-8005-115700 Intercompany 297.52 (5,796.53) 5005-8010-115700 Intercompany (4,559.93) 4,646.38 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 31,921.62 5005-OD00-121100 Prepaid Insurance 1,062.89 3,486.93 5005-0000-121200 Prepaid-Other - - 5005-0000-140000 Land - 190.000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083.579.77) 5005-0000-150102 Investment in OG - 270,776.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS 2,749.31 2,711,467.07 LIABILITIES 5005-000D-200000 OPEB Liability - 89,355.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable - - 5005-0000-211343 Accounts Payable Misc - - 5005-000D-211704 Health Insurance WIH - - 5005-000D-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,692.89 5005-000D-213500 Accrued Camp Absences-Curr - 1,250.89 5005-000D-214000 Accrued Comp Absences-non curr - 7,088.33 5005-000D-224000 Tenant Prepaid Rent 880.00 3,620.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,759.53) 57,844.01 5005-000D-260701 Note Payable-Curr-Davenport - 57,631.56 TOTAL LIABILITIES (3,879.53) 402,944.32 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-000D-280500 Unrestricted Net Assets - 327,575.00 50C5-OOOD-282000 Income and Expense Clearing 6,628.84 1,952,399.46 5005-30OD-282000 Income and Expense Clearing - -233,906.71 TOTAL EQUITY 6.628.84 2,308,522.75 TOTAL LIABILITES&EQUITY 2,749.31 2,711,467.07 Lansing Housing Commission Housing Choice Voucher Balance Sheet for August 2014 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking (6,249.73) 567,515.25 8002-0000-111111 Chase Checking 329,699.51 435,587.72 8002-0000-112200 Accounts Receivable (42.50) (42.50) 8002-0000-112954 Accounts Receivables-Mist - - 8001-5005-115700 Intercompany (13,570.40) 13,480.65 8002-5005-115700 Intercompany (335.86) (40,151.09) 8001-0000-121100 Prepaid Insurance (1,272.62) - 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS 308,228.40 1,124,098.03 LIABILITIES 8001-0000-200000 OPEB Liability - 259,087.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable - - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES - 554,351.18 EQUITY 8001-0000-280500 Unrestricted Net Assets - (311,896.99) 8001-0000-282000 Income and Expense Clearing (21,092.75) 489,418.63 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing 329,321.15 47,685,189.79 8002-8002-282000 Income and Expense Clearing - (47,899,152.66) TOTAL EQUITY 308,228.40 569,746.85 TOTAL LIABILITES& EQUITY 308,228.40 1,124,098.03 ��\Nc 1-l()(j rL �Hl COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission November 20, 2019 Call to Order 1. Roll Call 2. Approval of Minutes of September 25, 2019 Action Items: Approve the following LHC Policies presented in September for review: LHC By-Laws Informational Items: a. Finance Report September & October 2019 Steven Raiche b. Housing Choice Voucher September & October 2019 c. Asset Management Report September & October 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: a. RAD Presentation — Sam Spadafore b. Community Services Coordinator— Kristine Ranger �., TDD/TfY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_L : Lansing,I tousing Conmtission lioard Nlccting Novcmbcr 20,2019 Agcnda I'ac 1 ol'2 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 c. 2018 Audit— Steven Raiche Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDDFrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"_( Lansine I lousing Commission Board Meeting Novembcr 20,2019 Agenda PaLe 2 of 2 v�\rIG LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of the September 25, 2019 Commissioner Robinson called the meeting to order at 5:29 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober, Loria Hall and Rhett Huyck. STAFF: Marcel Jackson Doug Fleming - Contractor Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Steven Raiche — Contractor Guests: See List Commissioner Henry moved and Commissioner Hall seconded a motion to approve the minutes of the August 28, 2019 commission meeting. The Motion was approved by all members present. Action Items: Approve the following LHC Policies presented last month for review: LHC Accounts Payable Internal Accounting Control Policy LHC Capitalization Policy LHC Customer Service Policy LHC Ethics Policy LHC Manual Journal Entry Policy LHC Political Activity Policy LHC Travel Policy Commissioner Sober motioned to approve all policies; Commissioner Robinson seconded the motion. Motion was approved by all members present. Resolution 1315 — New Payment Standards • Payment standards decreased $6-$10 depending on bedroom size. Beginning 11/1/2019 this payment standard will be in place. Anyone renewing after 12/1/2019 will receiving a letter that states the payment TDDfTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL� Lansing Housing Commission Board Meeting November 20,2019 Lansing housing Commission i1inutes September 25.2019 Page I of'( �SlrlCi 1-fQUr! / IN l t COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 standard has dropped. They will receive a one-year notice per HUD standards. Commissioner Henry motioned to approve, Commissioner Huyck supported the motion. Motion was approved by all members present. Resolution 1316 — New Utility Allowances • LHC partnered with Ingham County Housing Commission complying with the HUD guideline of the utility study that is evaluated on a yearly basis. NelRod was used for the study which showed the allowance will increase in the 1 bedroom $48 to $50. 3 bedrooms allowance is decreasing from $298 to $296. The larger bedroom sizes have a decrease of$10. Commissioner Huyck motioned to approve, Commissioner Hall supported the motion. Motion was approved by all members present. Informational Item: Review and approve the following LHC Policies: LHC By-Laws Commissioners acknowledge receipt of policy. NOTE: Commissioners can review and amend this policy at any time. Commissioners agree to review policy over the next couple of weeks and will be prepared to include next month as an action item. Written Informational Reports were provided as follows: Finance Report —August 2019 — Steven Raiche Mr. Raiche provided a brief overview of the August 2019 Finance Reports. Steven also discussed the sheet of financial ratios. • Revenue: LHC requested and received additional money from HUD for HCV vouchers. Overall ahead of last year and budget is improved for all locations. Cash balances fluctuate from time to time but are not reaching a low point that indicate current funding is insufficient for LHC goals. TDD/TTY#: '1-800-545-1833 Ext.919 ^= "Equal Housing Opportunity"L � Lansing Housing Commission Board Meeting November 20,2019 Lansing iiousing Commission Minutes September 25.2019 Page 2 or6 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Housing Choice Voucher (HCV) Report—August 2019 Kim Shirey provided a brief overview of the July 2019 HCV Reports. • HUD reached out to HCV for vouchers at Aspen Hollow last month, update there was originally 10 families, there are now 2 families. LHC is trying to contact regarding these vouchers. • Updating the resolutions brought forth tonight that will change the number of participants and hopefully increased numbers from the waiting list. • Red Tag update: two properties were red tagged; Willow Woods have been cleared. 927 Washington was possibly given a 30-day extension. LHC HCV staff will inspect the units tomorrow to check for housing quality standard violations or immediate emergencies that will prevent HCV from paying their portion for October. Asset Management Report—August 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 95% at the end of August. There was one (1) move-in, six (6) move - outs and zero (0) transfers. There were 18 open work orders. The current occupancy rate is 95%. There are 10 vacancies, three (3) market ready. There are 39 open work orders. Average work order is 37 days old. Positive Note: Asphalt job completed. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 98% at the end of August. There were six (6) move-ins, four (4) move-outs and one (1) transfers. There were 62 open work orders. The current occupancy rate is 98%. There are 4 vacancies. There are 6 open work orders. Average work order is 35 days old. Positive Note: Cameras are now recording. TDD/TTY#: 1-800-545-1833 Ext.919 " "Equal Housing Opportunity" Lansing Housing Commission Board Meeting November 20,2019 Lansin,housing Commission minutes septcmbcr 25.2019 Paae 3 or6 i \ CONIMISSIOiN 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 97% at the end of August. There was two (2) move-in, one (1) move- outs and zero (0) transfers. There were 19 open work orders. The current occupancy rate is 97%. There were 30 open work orders. Positive Note: Asphalt started, cameras up and running. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 97% at the end of August. There were seven (7) move-ins, three (3) move-out and zero (0) transfers. There were 91 open work orders. The current occupancy rate is 97%. There were six (6) vacant units, 3 units are pre- leased and will be leased before the end of the month. 91 work orders that are open. Average work order time is 80 days. Positive Note: All the cameras are up and running and can access cameras on their phones. Discussion Items: • Project Based Vouchers RFP o Our policy allows us to project base 5% of vouchers, we have 54 vouchers. 2 responses, PK Housing and a Senior Building in Charlotte. Both met the criteria. Award letters were sent to both groups on Monday. The senior building in Charlotte was unable to accept the vouchers because they were not approved for their PILOT. • RAD Presentation — Sam Spadafore ■ Phase II Presentation ■ This PowerPoint will be provided to the Board Other Items: None TDD/'fTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L Lansing Housing Commission Board Meeting November 20,2019 1,nnsing I lousing Conunission Minutes September 25.2019 Page 4 orG ,ANC, Not j v G �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Executive Director's Comments: Activities Capital Projects • Security Cameras • Kitchen/Bath • Elevator • Asphalt project wrapping up at the AMPS and will begin at COCC Staff Changes • Maintenance Tech — open position • Assistant Manager— LRF new hire to begin 10/14/19 RAD Activities • Disposal of Scattered Sites • PILOT Renewed —wording in the PILOT did not change Other Activities • Site visits to LHC properties • Inventory Management review— Brandon O assisting Sam Spadafore in this project • Paychex/ADP Consulting — consultant firms for benefits, looking at who can do a better job for the employees regarding healthcare • Emphasis Software upgrades — Emphasis software has not been updated in years, LHC is 6 versions behind in upgrades. LHC is trying to accelerate this process. LHC should be up to date by the beginning of 2020 • MI-NAHRO Conference —Attended by Doug, Sam, Marcel, Marcus and Andrea • PHADA Conference —Jan 5-9, 2020 — 3-day conference for Board Members • 2019-19 Audit— Steve is working on this audit with Plante Moran • Grant for Resident Services coordinator will be put in, this is a 3-year grant that will assist with resident services. Contractor hired to assist with resident services President's Comments: Commissioner Robinson will be out of town for next months Board meeting. He will call in. Another commissioner will need to run the meeting. Public Comment: limit 3 minutes per person — None 'eo-P TDD/TTY#: 1-800-545-1833 Ext.919 U�l "Equal Housing Opportunity"LL� Lansing Housing commission Board Meeting November 20,2019 Lansing liousin__conunission Minutes Scptcmbcr 25,20111) P•ro S or6 LUC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Other Business: None Adjournment: The meeting was adjourned at 6:42 p.m. z "Z Date Ryan Robinson, Chair Date `D- �)leming, Ac ing Sectary TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" LI Lansing Housing Commission Board Meeting November 20,2019 Lansing Housing Commission Minutes September 25.2019 I'aet:!of() Lansing Housing Commission Summary Results for SEPTEMBER FY2020 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPHTotal COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 16,181 2,914 6,660 7,693 33,447 10,870 777 25,046 Tenant Revenue Variance 123 (7,916) (4,397) (4,482) (16,672) - HUD Revenue Variance 10,603 4,780 5,340 11,383 32,107 40 10 23,584 Capital Fund Income - - - Other Income 5,454 6,050 5,716 792 18,012 10,830 767 1,462 Other - - - 10) Budgeted Revenue 162,791 194,177 170,631 141,207 658,806 293,593 82,372 882,894 %Variance fav(unfav) 101: 2% 41' 596 5% 41% 1% 3% EXPENSES: Total Expense Variance Unfav(Fav) 7,1SS (3,4631 I0,616 8,791 33,099 8,479 (12,981) 49,303 Salary Expenses 124 678 (3,729) (2,350) (5,276) (7,225) (566) - Employee Benefit Expenses 212 3,029 608 1,363 5,211 (3,388) (2,5631 Utilities 1,236 967 (1,279) 2,766 3,690 (1,038) Write-offs 1,756 1,636 (233) 787 3,946 Legal 719 (59) 2,167 (34) 2,793 5,122 - Professional Services 5,937 5,943 5,638 4,813 22,331 9,803 (2,203) Recreation/Other Services (1,200) (1,000) (800) 200 (2.800) Insurance 59 (92) (801 (70) (182) (187) (1,370) Sundry/Postage/Office Supplies 5 (567) 168 1,362 967 (778) 796 Management Fee 0 365 (151) (153) 61 - 2 HAP Expense 49,303 Inspections 500 - 3.720 4,220 (5,000) Maintenance Costs 2,141 (10,457) 15,018 (1,895) 4,806 (8) 107 Maintenance Contract-Unit Turns (1,890) (9,1441 (2,899) 215 (13,718) - Other (2,443) 5,239 2,468 1,756 7,050 6,179 (2,184) - Budgeted Expense 151,231 170,799 166,108 138,220 626,357 56,064 75,108 882.881 %Variance fav(unfav) -5% 2% -12% •6% -5% -IS,/ 1751 •6% Curr Mo.Actual Net Income(Loss) 5 20,585 5 29,755 S (9,432) S 1,889 $ 42,797 $ 239.921 S 21,022 $ (24,244) YTD Actual Net Income(Loss)Net of CWIP 5 67,317 S 84,040 5 (19.029) 5 26,314 5 158,641 5 271,280 5 38,857 5 264,882 Prior YR YTD Net lnccme Ross) S (17,482) 5 57,513 5 27,578 S 123,716) 5 33,993 5 249,133 3301 S (121,091) Cash Balance-September S 491,072 $ 539,387 5 5.74 633 S 509149 S 2,034,841 S 1,306,995 S 615.9 5 412,919 Cash Balance•August $_t96,305 $ 5S 4.340 $ 642,246 $ 544,971 5 2,237,863 99S H26 567,515 435,588 Cash Balance-July S 512,383 $ 598,306 5 771,632 S 550,463 5 2,372,794 5 991,707 573,765 $ 106,600 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1909\Summary 1909\Summary MTO 10/18/2019 11:11 AM Lansing Housing Commission Summary Results YTD for SEPTEMBER FY2020 Description MT Vernon Hildebrandt La Roy Froh So Washington LIPH Total COCC HCVAdmin HCV REVENUE: Total Revenue Variance-Fay(Unfav) 59,282 (1,570) 22,542 41,784 122,038 15,296 12,080 441,072 Tenant Revenue Variance 20,786 (19,173) (9,581) (9,129) (17,097) - - HUD Revenue Variance 27,666 9,206 11,405 31,220 79,497 3,991 9,693 437,058 Capital Fund Income 955 955 955 955 3,820 Other Income 9,875 7,443 19,762 18,738 55,818 11,305 2,387 4,014 Other - - - (0) 0 Budgeted Revenue 378,800 463,730 396,461 313,103 1,552,093 429,341 246,616 2,648,682 %Variance fav(unfav) 16% 0°/, 6% 13% 8% 4% 5% 179/ EXPENSES: Total Expense Variance Unfav(Fay) 13,090 (30,695) 28,888 1,188 12,471 (19,264) (30,935) 176,229 Salary Expenses (4,493) 988 (6,010) (2,904) (12,419) (25,129) 1,523 - Employee Benefit Expenses 345 7,048 (1,173) 653 6,873 (9,479) (18,261) - Utilities (98) 1,159 (2,322) 1,661 399 (147) 10 - Write-offs 19,936 645 12,372 (219) 32,735 - - Legal (2,631) (2,583) (1,733) (5,067) (12,015) 6,372 - - Professional Services 9,794 9,346 8,530 4,121 31,791 (2,722) 1,179 - Insurance (659) (256) (593) (4641 (1,973) 2,165 (2,747) Sundry/Postage/Office Supplies 395 (4,282) (314) 1,289 (2,9121 10,444 (740) - Management Fee 718 889 421 (151) 1,878 1,939 - HAP Expense - - - 176,229 Pilot 422 (1,843) (1,796) (928) (4,144) - - Inspections 1,595 6,592 - 8,187 480 (11,1741 - Maintenance Costs 5,245 (22,301) 31,984 (273) 14,654 (605) (223) - MaintenanceContract-UnitTurns (12,497) 122,701) (11,696) 2,095 (44,7991 - - Other (4,982) 3,196 (5,373) 1,375 (5,785) (642) (2,441) - Budgeted Expense 357,675 409,815 409,143 327,385 1,503,018 192,621 250,773 2,648,643 %Variance fav(unfav) -4% 8% -7% 0% -1% 10% 12% -7% YTD Actual Net Income(Loss)Net of CWIP $ 67,317 $ 84,040 $ (19,029) S 26,314 $ 158,641 S 271,280 $ 3B,857 $ 264,882 YTD Budgeted Net income(Loss) $ 21,124 $ 54,915 S (12,682) $ 114,282) $ 49,075 $ 236,720 S (4,1571 $ 39 PriorYR YTD Net Income(Loss) $ (17,482) $ 52,513 S 22,579 $ 123,716) $ 33,893 $ 249,133 $ 3,301 $ (121,091) C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1909\Summary 1909\Summary YTD 10/18/2019 11:11 AM September Ratios HCV Retlos Prior Months Number of Vouchers Used 1,783 08/19 $ 524.84 HCV SW2 Expenses $ 938,93556 07/19 $ 531.63 Average Cost Per Voucher S 526.60 D6/19 $ 512.07 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTO Average Number of Units teased 296 217 204 191 808 08/19 97.7% Numberof Possible Units 202 220 212 198 832 07/19 98.1% Year-to-Date Occupancy Rate 97.0% 9&6% 96.2% 96.5% 97.1% 06/19 96.4% Average Revenue Per Occupied Unit 08/19 $ 582.68 Total UPH Revenue $ 178,971.25 5 197,09091 $ 177,291.09 $ 148,899.99 5 702,253.24 07/19 S 613A2 Average Revenue Per Occupied Unit 5 913.12 S 9o8.75 869.07 $ 77958 S 869.13 06/19 $ 566.70 Average Tenant Revenue Per Occupied Unit 08/19 $ 160.61 Total Tenant Revenue $ 31,917.00 $ 33,777.D0 $ 24,861.90 $ 28,041.00 $ 118,59690 07/19 $ 171.81 Average Tenant Revenue Per Occupied Unit 162.84 155.65 121.87 14681 146.78 D6/19 S 16934 Average Cost Per Occupied Unit 08/19 $ 527.76 YTD Average Monthly Expenses $ 123,588.21 $ 126,03999 $ 146,030.42 $ 109,524.34 S 505,162.94 07/19 $ 444A4 Average Cost Per Occupied Unit 630.55 58083 715.74 W.1.43 1 625.20 06/19 $ 667.27 Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 491,071.50 S 539,387.25 $ 544,633.06 $ 509,749.00 $ 1,306,995.44 $ 615,SS990 YTD Expenses $ 370,764.63 $ 378,219.98 $ 438,031.20 $ 328,573.01 $ 173,357.29 $ 219,338.03 Numberof Months 3 3 3 3 3 3 Average Monthly Expenses $ 123,538.22 $ 126,039.99 $ 146,010.40 $ 109,524.34 S 57,785.76 $ 73,279.34 Number of Months of Operating Reserves )would like to have 4 months of operating reserves) 3.97 4.28 3.73 4.65 22.62 840 Prior Months 08/19 4.67 5.26 5.11 6.00 18.3 7.2 07/19 5.36 6.54 7.16 7.29 21.40 10.57 06/19 3.57 3.90 4.78 4.51 17.81 7.12 06/18 5.25 3.43 6.79 4.34 17.43 1LD9 C:\Usen\Stevenr\Box\My Box Fllas-Steven Relche\My Box Files-Daum Anman\Board Documents\Board Meeting 1909\Summary 19D9\Ratios All 10/18/201911:11 AM Lensing Housing Commission Budget vs.Actual ML Vernon For the Period Ending Soptember 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 116,167 $ 95,381 $ 20.760 $ 90.859 $ 381,524 $ 280,143 Tenant Revenue-Other 14,916 7,875 7,040 10,095 31,500 23,625 Total Tenant Revenue $ 131,082 $ 103,256 $ 27,626 $ 100,954 $ 413,024 $ 309,788 HUD PHA Operating Grants 248,234 220,568 27.686 234,758 682,273 661,7D5 CFP Operational Income 65,691 90,000 (34.309) 57,946 90,000 - Fraud Recovery and Other 3,074 239 2,835 1,988 6,908 6,669 Total Operating Revenue $ 438,081 $ 414,063 $ 24.018 $ 305,624 $ 1,392.205 $ 976,141 Administrative Salaries $ 23,639 $ 23.838 $ (199) $ 24,062 $ 90,189 $ 68,351 Auditing Fees - - - 5,000 5,000 Management Fees 84.042 20.388 55.455 61,622 117.550 68,163 Bookkeeping Fees 4.403 4,320 83 4,419 17,280 12,980 Employee Benefits Contributions -Admin 6.575 5,803 T73 7.176 22,683 16,881 Office Expenses 9.442 11.508 (2,067) 6,320 29,667 18.159 Legal 2,869 5,500 (2,831) 7,348 17.800 12,300 Travel 157 240 (83) 560 960 720 Other 1,100 - 1,100 484 - - Tenant Services-Other (490) 4,800 (5,296) 4,228 16,200 13,400 Water 23,780 24,300 (520) 21.118 96,300 72,000 Electricity 10.924 10,800 124 10.071 43,600 32,800 CBS 5.815 5.435 380 4,192 49,570 44,135 Other UtIlltles Expense 68 150 (82) (24) 6,400 6,250 Ordinary Maintenance and Operations-Labor 19,397 23,691 (4,294) 37,469 90,64a 67.157 Ordinary Maintenance and Operations-Material 29,693 19,450 10.243 19.141 68,050 48,600 Ordinary Maintenance and Operations-Contrac 74,282 88,295 (14,013) 127,243 361,375 273,080 Employee Benefits Contributions -Ordinary 12.737 13,164 (427) 12,859 51.194 38,030 Protective Services-Other Contract Costs 387 600 (213) 581 2,400 1,600 Property Insurance 6.596 13,324 (4,728) 11.352 55.876 42,552 Liability Insurance 3,144 4,747 (1,603) 4.053 19,174 14,427 Workers Compensation 298 744 (446) 301 2,976 2,232 All Other insurance 344 558 (214) 88D 2,232 1,674 Other General Expenses 14,501 4,707 9,794 10,292 18,031 14,224 Compensated Absences - - - - - Payment In Lieu of Taxes 5,427 5,005 422 4.730 17,285 12.281 Bad debt-Tenant Rents 24,736 4,800 19,936 8,176 19,200 14.400 Interest Expense 4.103 4,103 - 4.453 15,871 11.768 Total Operating Expenses $ 370,765 $ 309,270 $ 61,494 $ 413,100 $ 1,240,612 $ 931,342 Not Income(Loss) $ 67.317 $ 104,793 $ (37,476) $ (17,482) $ 151,592 $ 46,799 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending September 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Bud9st Tenant Rental Revenue S 105.906 S 125,079 $ (19.173) $ 1D0,610 S 490.116 $ 365.037 Tenant Revenue-Other 12,139 6,290 5,649 6,843 25,415 19,125 Total Tenant Revenue S 118,045 $ 131,369 $ (13,324) S 107,453 $ 515,531 S 384,182 HUD PHA Operating Grants 281.920 272,714 9,206 290,774 1,090,856 618,142 CFP Operational Income 60,569 80,DOO (19.431) 62,244 6D,D00 Fraud Recovery and Other 1,027 33 1,594 1,099 6,384 6,351 Total Operating Revenue S 482,180 S 484,116 S (21,1158) S 462,370 S 1,692,770 S 1,208,854 Administrative Salaries $ 24,189 S 24,189 $ 0 S 22,622 $ 91,588 $ 67,399 Auditing Fees - - 5,000 5.ODO Management Fees 92,952 32,449 60,503 88,674 129.705 07,346 Bookkeeping Fees 4,876 4,770 108 4,823 19,060 14,310 Employee Benefits Contributions-Admin 11,494 8,676 2,818 6,960 28,726 20,050 Office Expenses 13,021 11,026 1,995 9,292 38.815 27,769 Legal 3,337 5,920 (2,583) 3,402 28,665 20,945 Travel 258 240 18 96 960 720 Other (393) - (393) 280 - - Tenant Services-Other 1,557 5,100 (3,543) 3,917 20.800 15,5DO Water 26,126 25,766 360 25,743 96,916 71,150 Electricity 7,699 7,432 267 7,151 31,882 24,450 Gas 3,458 2,905 553 2,690 54,085 51,160 Other Utilities Expense - 60 (60) - 0,590 6,53017 26,2 Ordinary Maintenance and Operations-Labor 27,229 988 13,669 99,518 73,289 Ordinary Maintenance and Operations-Malaria 14,0D4 19,650 (5,646) 12,630 78,1DO 58,450 Ordinary Maintenance and Operations-Contrac 69,815 128,100 (38,285) 159,983 489,200 361,100 Employee Benefits Contributions-Ordinary 15,674 11,444 4,230 6,702 45,241 33,798 Protective Services-Other Contract Costs 622 924 (302) 922 3,698 2,772 Property Insurance 7,641 11,842 (4,201) 10,822 49,660 37,818 Liability Insurance 2,545 3,641 (1,296) 3,362 15,518 11,677 Workers Compensation 325 492 (167) 328 1,968 1,476 All Other Insurance 344 435 (91) 812 1,740 1,305 Other General Expenses 14,390 5,044 9,346 10,700 20,162 15,138 Compensated Absences - -45 21,- Payment In Lieu of Taxes 6,785 8,628 (1,843) 6,642 29,6018 Bad debt-Tenant Rents 3,345 2,700 645 86 10,8D0 8.100 Interest Expense 6,039 6,839 7,421 26,452 19,613 Total Operating Expenses S 378,120 $ 354,701 $ 23,419 S 409,857 S 1,420,603 $ 1,065,902 Not Income(Loss) $ e4,040 S 129,415 S (45,375) S 52,513 S 272,167 S 142,752 Lensing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending September 30,2019 YTD Amount YTO Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budgudg Bet Tenant Rental Revenue $ 78,198 b 87,777 $ (9,581) $ 67,742 $ 351,108 $ 263,331 Tenant Revenue-Other 24,711 7,110 17,601 7,797 28,680 21,570 Total Tenant Revenue $ 102,907 $ 94,887 $ 8,020 $ 96,530 $ 379,788 $ 264,901 HUD PHA Operating Grants 255,205 243,1100 11,405 261,422 975,198 731,399 CFP Operational Income 58,672 105,000 (126,328) 02,244 105,DOD - Fraud Recovery and Other 2,218 57 2,161 3,603 6,480 6,423 Total Operating Revenue $ 419,002 $ 523,744 $ (104,741) $ 422,707 $ 1,648,48E $ 1,022,722 Administrative Salaries $ 19,584 $ 23,944 $ (4,360) $ 25,105 $ 9D,487 $ 66,543 Auditing Fees - - - - 5,000 5,000 Management Fees 89,209 31,071 58,138 85,818 124.286 93,214 Bookkeeping Fees 4,606 4,568 39 4,403 18,270 13,703 Employeo Benefits Contributions-Admin 6,632 6,495 337 6,436 22,777 16,283 Office Expenses 8,733 9,390 (663) 10,649 36,155 26,759 Legal 4,267 8,000 (1.733) 4,388 24,000 18,000 Travel - 240 (240) 21 B50 610 Other 100 500 (400) 4,277 2,6Da 1,500 Tenant Services-Other 905 3,600 (2,695) 2,520 14,400 10,800 Water 17,426 17,100 326 15,523 68,400 51,300 Electricity 10,923 10,900 23 10,009 43,900 33,000 Gas 4,822 7,400 (2,678) 2,588 59,200 51,800 Other Udllties Expense 78 171 (03) 65 12,684 12,513 Ordinary Maintenance and Operations-Labor 24,114 25,764 (1,650) 28,241 97,591 71,827 Ordinary Maintenance and Operations-Malone 51,884 26,400 25,484 26,145 101.300 74,900 Ordinary Maintenance and Operations-Contrac 126.383 126.480 (97) 106,485 505.810 379,330 Employee Benefits Contrtbu0on5-Ordinary 12,D40 13,550 (1,510) 14,181 53,321 39,771 Protective Services-Other Contract Costs 690 900 (310) 885 3,600 2,700 Property Insurance 10,825 16,777 (5,953) 13,781 70,358 63,579 Llebllity Insurance 5,009 5,197 (108) 4,333 20,996 15,799 Workers Compensation 314 474 (160) 318 1,096 1,422 All Other Insurance 344 2,348 (2,002) 5,983 5,115 2,769 Other General Expenses 14,254 6,724 8,530 11,610 22,896 17,172 Compensated Absences - - - - Payment In Lieu of Taxes 2,902 4,698 (1,796) 5,315 15,901 11,203 Bad debt-Tenant Rents 17,772 5,400 12,372 5,607 20,600 15,200 Interest Expense 4,040 4,D40 - 4,383 15,625 11,585 Total Operadng Expenses $ 437,956 $ 359,134 $ 78,822 $ 400,129 $ 1,457,415 $ 1,098,280 Net Income(Loss) $ (18,954) b 164,609 $ (183,503) $ 22,578 S BB,051 $ (75,558) Lansing Housing Commission Budget vs,Actual South Washington Park For the Period Ending September 30.2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 88,440 $ 97,569 $ (9,129) $ 89,731 $ 390,278 $ 292,707 Tenant Revenue-Other 3,616 5,328 (1,712) 6,152 21,312 15,984 Total Tenant Revenue $ 92,056 $ 102,807 $ (10,841) $ 95,883 $ 411,588 $ 308,691 HUD PHA Operating Grants 186.029 154.809 31,220 165,855 619,230 464,427 CFP Operational Income 54,607 214,299 (159,691) 57,946 214,299 Fraud Recovery and Other 22,105 1,745 20,450 3,011 6,978 5,234 Total Operating Revenue $ 354,887 $ 473,749 $ (118,862) $ 323,594 $ 1,252,101 $ 778,352 Administretivo Salaries $ 22.533 $ 24,617 $ (2,084) $ 12,696 $ 93,170 $ 68,553 Auditing Fees - - - 5,000 5,000 Management Fees 83,042 29,541 53,502 61,D61 118,162 88,622 Bookkeeping Fees 4,299 4,343 (44) 4,335 17,370 13,028 Employee Benefits Contributions-Admin 12,186 10,239 1,947 6,726 35,175 24,935 Office Expenses 11,235 7,091 4,144 8,115 29,103 22,092 Legal 2.403 7,551 (5,067) 3,855 30,202 22,652 Travel 277 - 277 31 - - Other 247 247 15,938 - - Tenant Services-Other 2,OW 2,40D (4DO) 3,785 9,600 7,200 Water 47,851 53,205 (5,354) 51,305 212,820 159,615 Electricity 31,164 26,754 4,410 28,770 107.016 60,262 Gas 6,211 2,613 2,598 2,999 46,305 43,692 Other U080os Expense 117 110 7 56 1,485 1,375 Ordinary Maintenance and Operations-Labor 25,276 26,096 (820) 34,297 99,032 72,936 Ordinary Malntenence and Operations-Malerle 13,471 16,837 (3,368) 20,905 66,548 49,711 Ordinary Maintenance and Operations-Contrac 34,661 30,774 3,787 26,166 127,735 96,051 Employee Benefits Contributions-Ordinary 12,184 13,478 (1,296) 13,492 53,534 40,056 Protective Services-Other Contract Costs 318 477 (159) 420 1,908 1,431 Property Insurance 4,457 6,910 (2,453) 4,352 28,g77 22,067 Uability Insurance 3,294 4,974 (1,680) 4,389 20,093 16,119 Workers Compensation 292 45D (158) 295 1,800 1,350 All Other insurance 344 650 (306) 642 1,880 1,230 Other General Expanses 9,104 4,983 4,121 11,421 19,733 14,750 Compensated Absences - - - Payment In Lieu of Taxes 422 1,350 (928) 600 1,014 464 Bad debt-Tenant Rents 1,281 1,500 (219) 658 6,0D0 4,500 Interest Expense 922 922 - 1,001 3,568 2,645 Total Operating Expenses $ 326,573 $ 277,865 $ 50,708 $ 347,310 $ 1,138,110 $ 860,246 Not Income(Loss) $ 26,314 b 196,884 $ (189,571) $ (23,718) $ 113,990 $ (81,694) Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending September 30,2019 YTD Amount YTO Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 388.709 $ 405,808 S (17.097) $ 366,941 $ 1,613,024 $ 1.207,218 Tenant Revenue•Other 55,381 26,603 28,778 30,887 106,907 00,304 Total Tenant Revenue $ 444,090 $ 432,409 $ 11,681 $ 399,B28 $ 1,719,931 3 1,257,522 HUD PHA Operating Grants 971,387 891'891 70,407 952,806 3,567,663 2,675,672 CFP Operational Income 229.539 559,299 (339,759) 240,380 569,209 - Fraud Recovery and Other 29,114 2,074 27,040 11,282 26,749 24,676 Total Operating Revenue S 1,874,130 $ 1,895,672 S (221=�541) $ 1,604,296 S 5,883,641 S 3,987,869 Administrative Salaries $ 89,945 $ 96,588 $ (6,643) $ 84,485 $ 365.434 $ 268,846 Auditing Fees - - - - 20,000 20,000 Management Fees 350.045 122,448 227.597 337.175 489,792 367,344 Bookkeeping Fees 18,194 18,000 184 17,980 72,Ot10 54,000 EmployeeBenefiitsContributions-Adminlstrativn 37,087 31,213 5,074 27,300 109,362 78,149 Office Expenses 42,430 39,021 3,409 34,376 133,020 94,799 LegelExpense 12,956 24,971 (12,015) 10,082 98,867 73,697 Travel 691 720 (29) 708 2,770 2,050 Other 1,054 500 554 20,958 2.000 1,500 Tenant Services-Other 3,967 16,900 (11,933) 14,450 62,800 46,900 Water 115.183 120,371 (5,188) 113,690 474,436 354.065 Electricity 60,710 56,886 4,624 56,661 226,396 170,612 Gas 19,306 18,353 953 12,469 209,140 190,787 Other Utilities Expense 263 491 (228) 97 27,159 26,668 Ordinary Maintenance and Operations-Labor 98,004 101,760 (5,776) 113,676 385,960 285,209 Ordinary Malnlonanco and Operations-Malerla 109,053 82,337 20,716 87,821 311,098 229,661 Ordinary Maintenance and Operation-Conlrac 325.041 373,649 (48,608) 410,675 1,484,120 1,110,471 Employee Benefits Contributions-Ordinary 62,636 61,636 999 47,293 203,29D 151,653 Protective Services-Other Contract Costs 1,918 2,901 (984) 2,807 11,604 8,703 Property Insurance 31,510 46,853 (17.334) 40,307 204.860 156.016 LlabilllyInsurance 13,993 18,760 (4,788) 16,137 75,782 57,022 Workers Compensation 1,230 2,160 (930) 1,243 8,640 6,480 All Other Insurance 1,377 3,989 (2,612) 6,317 10,967 6,978 Other General Expenses 52,250 20,458 31,791 44,224 81,742 61,284 Compensated Absences - - - - - Payments In Lleu of Taxes 15,536 19,680 (4,144) 17,287 64,645 44,965 Bad debt-Tenant Rents 47,135 14,400 32,735 14,727 66,600 42,200 Interest Expense 15,9D5 15,905 - 17,258 61,515 45,611 Total Operating Expenses $ 1,515,414 $ 1,300,970 S 214,444 $ 1,670,402 S 5,258,740 $ 3,955,770 Not Income(Loss) $ 158, 118 $ 594,702 $ (435,8851 $ 33,693 $ 626,801 S 32,100 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending September 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income S 4013,979 $ 397,113 $ 3,866 $ 388,264 S 911.297 $ 514,183 Bookkeeping Fees Income 18,118 17,993 125 17,980 71,971 53,978 Fraud Recovery and Other 25,540 14,235 11,305 20,824 71,070 56,635 Total Operating Revenue $ 444,638 $ 429,341 $ 15,296 $ 427,067 $ 1,D54,338 Administrative Salaries $ 37,144 $ 62,274 $ (25,129) $ 76,471 $ 233.633 $ 171,359 Auditing Fees - - - - 5,900 5,900 Employee Benefits Contributions -Admin 10,637 21,411 (10,774) 19,647 75,063 53,652 Office Expenses 28,339 15,065 13,274 12,389 54,801 39,736 Legal 6,947 575 6,372 - 2,300 1,725 Travel 84 1,685 (1,601) 2,941 12,480 10,795 Other 19,644 23,776 (4,132) 17,033 47,344 23,568 Tenant Services-Other 4,006 - 4,006 - 1,500 - Water 418 399 19 5,012 1,596 1,197 Electricity 2,984 2,625 359 2,324 10,500 7,875 Gas 115 567 (451) (4,647) 2,268 1,701 Other Utilities Expense 29 102 (73) 39 408 306 Ordinary Maintenance and Operations-Material 200 (200) - 500 300 Ordinary Maintenance and Operations-Contrac 1,631 1,606 25 1,559 5,899 4,293 Protective Services-Other Contract Costs - 400 (400) 313 400 - Property Insurance 318 480 (162) 12,982 1,920 1,440 Liability Insurance 113 60 53 226 240 160 Workers Compensation 165 300 (115) 142 1,200 900 All Other Insurance 2,308 - 2,388 15,476 - Other General Expenses 57,653 60,375 (2,722) 14,477 227,800 167,425 Compensated Absences Interest Expense 721 722 (1) 1,549 2,373 1,651 Total Operating Expenses $ 173,357 S 192,621_ $ (19,264) $ 177,935 $ 688,124 $ 494,003 Net Income(Loss) $ 271,280 $ 236.720 $ 34,560 $ 249,133 $ 366,213 $ 130,993 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending September 30,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining 9 Budget HUD PHA Operating Grants $ 3.340.371 $ 2,893,620 $ 446,751 $ 2,749,579 $ 11,574,480 $ 8.880,860 Other Revenue 84 - 84 54 - - Fraud Recovery and Other 7,995 1.039 8,356 3,64E 7,306 5.667 Total Operating Revenue $ 3,348.449 S 2,895,259 S 453,190 $ 2,753.281 S 11.581,78E S 8,888,527 Administrative Salaries $ 83,199 $ 81,676 $ 1.523 $ 85.782 $ 304,337 $ 222,661 Auditing Fees - 25,000 25.000 Management Fees 50,934 48,995 1.039 51.089 195.982 146.988 Bookkeeping Fees - - - - Employee Benefits Contributions -Admin 20,761 34,371 (13,611) 18.603 129.885 95,514 Office Expenses 46,765 54.965 (8,200) 45,730 147,420 92,455 Legal Expense - - - - Travel 469 - 469 250 - - Other 200 15,500 (15.300) 37 84,000 48,500 Tenant Services-Other - - Water - - Electricity ' Gas - - 17 - - Other Utilities Expense 115 106 10 149 630 525 Ordinary Maintenance and Operations-Material - - - - 44 741 4. Ordinary Maintenance and Operations-Contrac 4.8103 9,62D 2,064 - Protective services-Other Contract Costs - 300 (300) 209 300 - Property Insurance - - - ' Uablllty Insurance 2,545 3,805 (1,350) 3.134 15,582 11,686 Workers Compensation 2,365 3,762 (1,397) 2.391 15,048 11,286 All Other Insurance Other General Expenses 7,641 6,462 1,179 6,648 22,548 16,086 Compensated Absences - - - Housing Assistance Payments 2.824.872 2,648,643 176.229 2,649.242 10.594,572 7,945,929 Bad Debt-Tenant Rents - - - Interest Expense - Total Operating Expenses $ 3,044,710 S 2,899,416 $ 145,204 $ 2,873,099 $ 11,518,267 S 8,618,851 Net Income(Loss) $ 303,740 $ (4,157) $ 307.897 S (119.818) $ 63,519 $ 67,676 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for September 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 35,491.60 1010-0000-111111 Chase Checking (5,218.27) 491,087.18 1010-0000-112200 Accounts Receivable 2,762.21 15,479.08 1010-0000-112201 Allowance for Doubtful Accounts (277.79) (1,549.48) 1010-0000-112300 AIR-Due from Oliver Gardens - 1,672.00 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany 24,117.40 (21,216.32) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance - (0.05) 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - 17,828.83 1010-3000-144000 Construction in Progress - 110,753.50 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 21,383.55 3,877,447.67 LIABILITIES 1010-0000-200000 OPEB Liability - 181,088.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable 3,125.00 3,125.00 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits (109.00) 34,319.60 1010-0000-211999 Tenant Refunds (20.00) 6.027.58 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 21,658.66 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes 731.48 23,856.64 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (2,928.84) 359,898.68 1010-0000-260601 Note Payable-Curr-PNC - 35,569.60 TOTAL LIABILITIES 798.64 933,295.27 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 801,692.03 1010-0000-282000 Income and Expense Clearing 20,584.91 (1,991,643,83) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,719,955.13 TOTAL EQUITY 20,584.91 2,944,152.40 TOTAL LIABILITES&EQUITY 21,363.65 3,877,447.67 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for September 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 36,248.00 1020-0000-111111 Chase Checking (14,936.02) 539,403.66 1020-0000-112200 Accounts Receivable 7,084.06 13,676.36 1020-0000-112201 Allowance for Doubtful Accounts (710.05) (1,369.28) 1020-0000-112300 A/R-Due from Oliver Gardens - 3,278.57 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany 35,277.14 (19,565.89) 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance - - 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 59,094.55 1020-3000-144000 Construction in Progress - 149,210.51 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment- Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 26,716.13 6,103,483.04 LIABILITIES 1020-0000-200000 OPEB Liability - 94,792.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable - 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits (461.00) 36,791.00 1020-0000-211999 Tenant Refunds 160.00 3,466.74 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 17,610.46 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes 2,142.51 34.966.40 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr-PNC (4,881.40) 599,831.13 1020-0000-260601 Note Payable-Curr-PNC - 59,282.67 TOTAL LIABILITIES (3,039.89) 1,079,955.98 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (86,047.10) 1020-0000-282000 Income and Expense Clearing 29,755.02 (1,397,992.82) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,787,823.98 TOTAL EQUITY 29,755.02 4,023,527.06 TOTAL LIABILITES& EQUITY 26,716.13 6,103,483.04 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for September 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 37,764.00 1080-0000-111111 Chase Checking (97,596.01) 544,650.34 1080-0000-112200 Accounts Receivable 1,640.27 9,118.40 1080-0000-112201 Allowance for Doubtful Accounts (188.66) (913.57) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany 35,494.79 (5,384.75) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance - - 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress 52,000.00 87,725.04 1080-3000-144000 Construction in Progress - 86,029.50 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges & - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155,143.00 TOTAL ASSETS (8,649.61) 4,582,215.82 LIABILITIES 1080-0000-200000 OPEB Liability - 152,638.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits 949.00 38,731.00 1080-0000-211999 Tenant Refunds (30.00) 4,035.40 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 19,823.43 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes 2.747.12 20,308.04 1080-0000-214000 Accrued Comp Absences-non curr - 6,636.66 1080-0000-260600 Note Payable Non Curr-PNC (2,883.43) 354,318.86 1080-0000-260601 Note Payable-Curr-PNC - 35,018.13 TOTAL LIABILITIES 782.69 915,268.72 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 134,241.63 1080-0000-282000 Income and Expense Clearing (9,432.30) (1,664,534.19) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,192,770.66 TOTAL EQUITY (9,432.30) 3,666,947.10 TOTAL LIABILITES & EQUITY (8,649.61) 4,582,216.82 Lansing Housing Commission 1090 South Washington Park Balance Sheet for September 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 24,348.00 1090-0000-111111 Chase Checking (35,207.65) 509,763.78 1090-0000-112200 Accounts Receivable 3,125.52 10,558.01 1090-0000-112201 Allowance for Doubtful Accounts (314.03) (1,057.28) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany 34,177.19 (12,239.33) 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance - - 1090-0000-140000 Land - 180,543.00 1090-3000-144000 Construction in Progress - 156,002.25 1090-0000-146000 Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges & - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566,612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow-MERS - 142.995.00 TOTAL ASSETS 1,781.03 3,337,973.94 LIABILITIES 1090-0000-200000 OPEB Liability - 94,299.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable - 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits 66.00 24,623.00 1090-0000-211999 Tenant Refunds 709.00 5,665.91 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual - 48,277.38 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes (224.58) (4,527.12) 1090-0000-214000 Accrued Comp Absences-non curr - 14,218.74 1090-0000-260600 Note Payable Non Curr- PNC (658.42) 80,907.45 1090-0000-260601 Note Payable-Curr-PNC - 7,996.27 TOTAL LIABILITIES (108.00) 535,629.77 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 103,079.44 1090-0000-282000 Income and Expense Clearing 1,889.03 (1,493,552.34) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,115,043.07 TOTAL EQUITY 1,889.03 2,802,344.17 TOTAL LIABILITES& EQUITY 1,781.03 3,337,973.94 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for September 2019 Period Amount Balance ASSETS 5005-0000-111105 LHC-Payroll Account 1,313.03 71,187.67 5005-0000-1 1 1 1 1 1 Chase Checking 309,856.35 1,235,807.77 5005-0000-112500 Accounts Receivable HUD 15,875.00 22,375.00 5005-0000-112954 Accounts Receivables-Misc - 1,472.05 5005-1010-115700 Intercompany (24,117.40) 21,216.32 5005-1020-115700 Intercompany (35,277.14) 19,565.89 5005-1080-115700 Intercompany (35,494.79) 5,384.75 5005-1090-115700 Intercompany (34,177.19) 12,239.33 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 27,322.86 13,842.21 5005-8002-115700 Intercompany 1,474.53 41,625.62 5005-8005-115700 Intercompany 5,783.29 (13.24) 5005-8010-115700 Intercompany (49.01) 4,597.37 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance - 3,486.93 5005-0000-121200 Prepaid-Other 480.00 480.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG 2,147.00 272,923.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS 235.136.53 2,946,603.60_ LIABILITIES 5005-0000-200000 OPEB Liability - 89,355.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable - - 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211704 Health Insurance W/H - - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,692.89 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent (15.00) 3,605.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,769.05) 53,074.96 5005-0000-260701 Note Payable-Curr-Davenport - 57,631.56 TOTAL LIABILITIES (4,784.05) 398,160.27 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 327,575.00 5005-0000-282000 Income and Expense Clearing 239,920.58 2,192,320.04 5005-3000-282000 Income and Expense Clearing - -233,906.71 TOTAL EQUITY 239,920.58 2,548,443.33 TOTAL LIABILITES &EQUITY 235,136.53 2,946,603.60 Lansing Housing Commission Housing Choice Voucher Balance Sheet for September 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 48,344.65 615,859.90 8002-0000-111111 Chase Checking (22,769.19) 412,818.53 8002-0000-112200 Accounts Receivable - (42.50) 8002-0000-112954 Accounts Receivables-Misc - - 8001-5005-115700 Intercompany (27,322.86) (13,842.21) 8002-5005-115700 Intercompany (1,474.53) (41,625.62) 8001-0000-121100 Prepaid Insurance - - 8001-0000-146500 Dwelling Equipment-Ranges & - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS (3,221.93) 1,120,876.10 LIABILITIES 8001-0000-200000 OPEB Liability - 259.087.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable - - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES - 554,351.18 EQUITY 8001-0000-280500 Unrestricted Net Assets - (311,896.99) 8001-0000-282000 Income and Expense Clearing 21,021.79 510,440.42 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing (24,243.72) 47,660,946.07 8002-8002-282000 Income and Expense Clearing - (47,899,152.66) TOTAL EQUITY (3,221.93) 566,524.92 TOTAL LIABILITES& EQUITY (3,221.93) 1,120,876.10 Lansing Housing Commission Summary Results for OCTOBER FY2020 Descr Lon � - P IV1TVerr4on Hildebrandt: LaRoYfroh SaWashington ` L'IPHTatal` GOCC HCVAdmfn HN REVENUE ;, - Total Revenue Variance-Fav(Unfav) 14,205 5,595 B,518 24,813 43,130 767 397 24,626 Tenant Revenue Variance (1,706) (7,528) (6,999) (2,195) (18,428) - _ HUD Revenue Variance 12,403 7,479 7,478 10,755 37,114 297 10 23,584 Capital Fund Income 6,132 6,601 6,419 6,028 25,190 Other Income (1,625) (957) 1,620 225 (737) 470 387 1,042 Other Budgeted Revenue 109,517 136,202 114,478 85,948 446,145 67,874 82,372 882,894 %Variance fav(unfav) 13% 4% laz -- `�` ` � � 1 % 10% o�y�,�•�'`+°" �f � ` ir•�"± eee��^ 3% E3(PE[V5E5 F -i k - �T a l a�x�� W ti Jt��iCpR]IrX IM Total Expense Variance Unfav(Fav) 20,513 22,513 22,407 18,598 84,031 28,054 (2,537) 73,172 Salary Expenses (4,134) (91) (1,532) 517 (5,241) (7,385) (204) - Employee Benefit Expenses 336 1,783 (1,844) 39 313 4,605 (7,687) Utilities 436 (866) (1,419) (4,573) (6,422) 2,261 (105) Write-offs 2,153 (745) 613 15 2,036 - Legal 1,831 304 (1,920) 329 544 306 Professional Services 5,989 5,871 5,674 5,612 23,146 9,053 7,665 Recreation/Other Services (1,300) (1,200) (800) 200 (3,100) Insurance (3,250) (1,635) (3,208) 5,198 (2,895) 66 (2,575) Sundry/Postage/Office Supplies 785 1,782 (1,194) 1,794 3,167 (129) (463) Management Fee 103 211 106 (153) 267 _ 2 HAP Expense - 73,172 Inspections 75 - 2,318 - 2,393 (303) Maintenance Costs 10,140 12,990 18,079 10,023 51,231 22,289 145 Maintenance Contract-Unit Turns 5,954 7,154 7,327 720 21,154 Other 1,396 (3,044) 208 11,123) (2,564) (3,013) 987 _ Budgeted Expense 100,464 117,057 124,014 94,750 436,285 54,709 68,672 882,881 %Variance fav(unfav) -20% -19% -18% -20% -19% -51% 4% -8% w Curr Mo.Actual Net Income(Loss) S 2,745 $ 2,227 $ (23,425) $ (12,588) $ (31,042) $ (14.122) $ 16,635 $ (48,533} YTD Actual Net Income(Loss)Net of cWIP $ 70,061 $ 86,266 $ (43,617) $ 13,726 $ 126,437 $ 257,158 $ 55,492 S 216,349 Prior YR YTD.Net Income(Loss) 5 (61,255) $ 73r126 17`864 S (47:771) S (18:036) 247.52 15 784 $ (1165951 Cash Balance "October 44 569 S 495 445 509` 5 431 2B0 410 12214 3 609"50 366 974. Cash Balance-September 49107Z 5 539 387.. 544 633 $ 509 749 2 084 1 1 0 995 615 860 412 19 Cash Baiance-Au¢ust . �496 305 S ;:554 340; 642 24fi -$ ;., .,.544 971 _ 237 63 95 8Zb 567 15t.,S 5 43% 88. C:\Users\S&N Accounting\Downloads\Summary 1910\Summary MTD 11/18/2019 5:27 AM Lansing Housing Commission Summary Results YTD for OCTOBER FY2020 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 73,487 4,025 31,059 56,597 165,168 16,063 12,477 465,698 Tenant Revenue Variance 19,080 (26,701) (16,580) (11,324) (35,525) HUD Revenue Variance 39,069 16,684 18,883 41,975 116,611 4,288 9,703 460,642 Capital Fund Income 7,087 7,556 7,374 6,983 29,000 Other Income 8,250 6,486 21,382 18,963 55,082 11,775 2,774 5,056 Other (0) Budgeted Revenue 488,317 599,931 510,938 399,051 1,998,237 497,215 328,988 3,531,576 %Variance fav(unfav) 15% 1% 6% 14% 8% 3% 4% 13% EXPENSES: Total Expense Variance Unfav(Fav) 33,603 (8,182) 52,458 19,786 97,665 8,790 (33,472) 249,401 Salary Expenses (8,627) 897 (6,410) (2,387) (16,527) (32,514) 1,319 Employee Benefit Expenses 681 8,831 (2,987) 691 7,217 (6,817) (25,947) Utilities (3,741) (2,912) (5,732) 2,114 Write-offs 22,089 (100) 12,985 (204) 34,771 (95) Legal (800) (2,279) (3,653) (4,738) (11,471) 6,678 Professional Services 15,783 15,217 14,204 9,733 54,938 6,331 8,845 Insurance (3,910) (1,891) (3,801) 4,734 (4,868) 2,231 (5,322) Sundry/Postage/Office Supplies 1,180 (3,891) (1,508) 3,083 (1,137) 9,786 (940) Management Fee 822 1,100 527 (303) 2,145 1941 HAP Expense , - Pilot 1,169 (2,685) (4,108 - 249,401 (820) (6,443) Inspections 1,670 8,910 - 10,580 480 (11,477) Maintenance Costs 15,385 (9,312) 50,562 9,750 66,385 21,684 (77) Maintenance Contract-Unit Turns (6,543) (15,548) (4,369) 2,815 (23,645) Other (5,633) 894 - (4,154) 344 (8,549) (1,183) (1,717) - Budgeted Expense 458,139 525,872 533,157 422,135 1,939,303 247,330 319,445 3,531,524 %Variance fav(unfav) -7% 2% -10% -5% -5% -4% 10°6 7/, YTD Actual Net Income(Loss)Net of CWIP S 70,061 $ 86,266 $ (43,617) $ 13,726 $ 126,437 5 257,158 $ 55,492 $ 216,349 YTD Budgeted Net Income(Loss) $ 30,178 $ 74,059 $ (22,219) $ (23,084) $ 58,934 $ 249,885 $ 9,543 $ 52 PriorYR YTD Net Income(Loss) $ (61,255) $ 73,126 $ 17,864 $ (47,771) $ (19,036) $ 247,527 S 15,784 $ (116,595) C:\Users\S&N Accounting\Downloads\Summary 1910\Summary YTD 11/18/2019 5:27 AM October Ratios HCV Ratios Prior Months Number of Vouchers Used 1,784 .60 /19 $ 526 HCV 8002 Expenses $ 938,935.56 0O9/19 $ 52 .84 Average Cost Per Voucher 07/19 $ 531.63 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 19S 216 204 191 806 09/19 97.1% Number of Possible Units 202 220 212 198 832 08/19 97.7% Year-to-Date Occupancy Rate 96.5% 98.2% 96.2% 96.5% 96.9% 07/19 98.1% Average Revenue Per Occupied Unit 09/19 $ 869.13 Total LIPH Revenue $ 123,722.19 $ 141,796.47 $ 122,995.10 $ 100,760,62 $ 489,274.38 08/19 $ 582.68 Average Revenue Per Occupied Unit $ 634.47 $ 656.47 $ 602.92 $ 527.54 $ 607.04 07/19 $ 613.42 Average Tenant Revenue Per Occupied Unit 09/19 $ 146.78 Total Tenant Revenue $ 30,098.00 $ 34,165.00 $ 22,260.00 $ 30,328.00 $ 116,841.00 08/19 $ 160.61 Average Tenant Revenue Per Occupied Unit 154.30 158.17 109.12 158.79 144.96 07/19 $ 171.81 Average Cost Per Occupied Unit 09/19 $ 625.20 YTD Average Monthly Expenses $ 222,935.54 $ 129,422.47 $ 146,403.66 $ 110,480.32 $ 509,241.99 08/19 $ 527.76 Average Cost Per Occupied Unit 5 630.44 S 599.18 717.67 S 578.43 631.81 07/19 $ 444.44 Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 448,569.20 $ 495,445.04 $ 509,115.50 $ 431,279.77 $ 1,221,403.33 $ 609,505.89 YTD Expenses $ 491,742.17 $ 527,689.88 $ 585,614.64 $ 441,921.27 $ 256,120.26 $ 285,972.69 Number of Months 4 4 4 4 4 4 Average Monthly Expenses $ 122,935.54 $ 129,422.47 $ 146,403.66 $ 110,480.32 $ 64,030.o7 $ 71,493.17 Number of Months of Operating Reserves (would like to have 4 months of operating reserves) 3.65 3.83 3.48 3.90 19.08 8.53 Prior Months 08/19 3.97 4.28 3.73 4.65 22.62 8.4 08/19 4.67 5.25 5.11 6.00 18.3 7.2 07/19 5.36 6.54 7.16 7.29 21.40 10.57 06/19 3.57 3.90 4.78 4.52 17.81 7.12 C:\Users\S&N Accounting\Downloads\Summary 1910\Ratios All 11/18/2019 5:27 AM Lansing Housing Commission Budget vs.Actual ML Vernon For the Period Ending October 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 146.255 $ 127,175 $ 19.080 $ 120,584 S 381.524 $ 254,349 Tenant Revenue-Other 18.060 10,500 7.560 12,043 31,500 21,000 Total Tenant Revenue $ 164.315 $ 137,675 $ 26.641 $ 132,627 $ 413.024 $ 275,349 HUD PHA Operating Grants 333.160 294,091 39,069 314.842 882,273 588,182 CFP Operational Income 61.824 90.000 (28.176) 65.183 90.000 Fraud Recovery and Other 2.505 1.815 690 2,033 6,908 5.093 Total Operating Revenue S 581.804 S 223.581 $ 38,223 $ 514,884 $ 1,392,205 $ 888,624 Administrative Salaries $ 30.463 $ 30.679 $ (216) $ 30,987 $ 90.189 $ 59,510 Audlting Fees - - 5,000 5.000 Management Fees 94.741 39.183 55,558 91.418 117.550 78,367 Bookkeeping Fees 5,851 5,760 91 5.859 17.280 11,520 Employee Benefits Contributions-Admin 8.141 7.597 544 10,156 22.683 15.087 Office Expenses 12.232 12,082 (751) 8,406 29.667 16.685 Legal 6,000 6.800 (800) 11,573 17,8W 11.000 Travel 247 320 (73) 628 960 640 Other 1,119 - 1,119 436 Tenant Services-Other (196) 6,400 (6,596) 10.644 18.200 11,800 Water 23.780 32.100 (8,320) 28,936 96.300 64.200 Electricity 10.942 14,400 (3.458) 13.735 43,600 29.200 Gas 5.815 8,735 (2,920) 7,223 49.570 40,835 Other Utilities Expense 102 200 (98) 9 6,400 8,200 Ordinary Maintenance and Operations-Labor 22.144 30,555 (8.411) 41,208 90,848 60,293 Ordinary Maintenance and Operations-Matede 33.667 24.700 9.167 29,132 68.050 43,350 Ordinary Maintenance and Operations-Contrar 113,913 114,095 (182) 203.791 361,375 247.280 Employee Benefits Contributions -Ordinary 17.439 17.301 138 18,149 51,194 33,892 Protective Services-Other Contract Costs 774 800 (26) 814 2.400 1,600 Property Insurance 15,700 18,052 (2,352) 15.282 55.876 37,824 Liability Insurance 5,930 6,350 (420) 5.625 19.174 12,824 Workers Compensation (122) 992 (1,114) 452 2.976 1,984 All Other Insurance 721 744 (24) 880 2.232 1,488 Other General Expenses 25,343 6.252 19.091 19,116 18,931 12.679 Compensated Absences - - - - - Payment In Lieu of Taxes 7.723 6,554 1.169 6.125 17.285 10.731 Bad debt-Tenant Rents 28,489 6.400 22.089 9,434 19,200 12,800 Interest Expense 5,451 5,451 5.918 15.871 10.420 Total Operating Expenses $ 476,607 $ 403,404 S 73,203 S 575,939 S 1 240,812 $ 837,209 Net Income(Loss) $ 85.197 $ 120.177 S (34,981) S (81,255) $ 1519592 $ 31,415 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending October 31,2019 YTD Amount Y Budget YTD Variance Prior YTD Actual Annual Budget Remaining TO Budget S 140,071S 16 ,772 $ STenant Rental Revenue 490.116 S 323,344 Tenant Revenue-Other 14,744 8,320 6,424 11,254 25,415 17,095 Total Tenant Revenue S 154,815 $ 175,092 $ (20,277) S 147,717 S 515,531 S 340,439 HUD PHA Operating Grants 380,303 363,619 16,684 39D,082 1,090,858 727.237 CFP Operational income 67,170 80,000 (12,830) 69,460 80,000 Fraud Recovery and Other 1,670 1,607 63 1,966 6,384 4,777 Total Operating Revenue S 803,956 S 620,318 S (16,361) S 609,245 S 1,692,770 $ 1,072,453 Administrative Salaries $ 31,225 S 31,103 $ 32 $ 29,121 $ 91,588 $ 60,395 Auditing Fees - - - - 5,D00 5,000 Management Fees 103.979 43,265 60,714 99,643 129.795 86,530 Bookkeeping Fees 6.489 6,360 129 6,436 19,080 12,720 Employee Benefits Contributions-Admin 14,192 10,843 3,348 9,080 28,728 17,8W Office Expenses 16,732 15,519 1,213 12,834 38,615 23,296 Legal 6.186 8.465 (2,279) 8,355 26,865 18,400 Travel 340 320 20 la2 960 640 Other (393) - (393) (2,344) - - her Tenant Services-Ot 2,057 6,800 (4.743) 9,550 20,600 13,800 Water 34,324 33,666 658 33,412 96.916 83,250 Electricity 10,195 9,932 263 9,498 31,882 21,950 Gas 3,450 4,065 (607) (124) 54,065 50,000 Other Utilities Expense 60 (60) 6,590 6,530 Ordinary Maintenance and Operations-Labor 34,587 33,723 664 18,489 99,518 85,795 Ordinary Maintenance and Operations-Materiel 22,917 25,850 (2,933) 24,166 76,100 50,250 Ordinary Maintenance and Operations-Contrac 145,818 166,650 (20.832) 208.500 469,200 322,550 Employee Benefits Contributions-Ordinary 20,541 15,059 5,483 9,511 45,241 30,182 Protective Services-Other CordmcliCosts 1,245 1,232 13 1,364 3,698 2,464 Property Insurance 14,90g 16,044 (1,135) 13,564 49,660 33,616 Liability Insurance 5,262 5,139 123 4,634 15,518 10,380 Workers Compensation (133) 656 (789) 493 1,968 1,312 Al Other Insurance 344 435 (91) 812 1,740 1,305 Other General Expenses 21,964 6,747 15,217 19,460 20,182 13,435 Compensated Absences - Payment ln Ueu of Taxes 8,866 11,551 (2,665) 9,509 29.645 18,094 Bad debt-Tennant Rents 3,500 3,600 (100) 62 10,800 7,200 Interest Expense 9,086 9,088 - 9,863 26,452 17,366 Total Operating Expenses $ 517,690 S 466,259 $ 51,431 $ 536,119 $ 1,420,603 $ 954,343 , S 14,059 $ (87,792) S 73128 Net Income(Loss) S 272,167 S 118,109 Lansing Housing Commission Budget vs.Actual LeRoy Froh Forthe Period Ending October31,2019 YTO Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 100.456 $ 1 77.036 $ (18.580) $ 116,449 S 3 11.108 S 234,072 TonantRevenue-Other 30,169 9,480 20,689 10,973 28,680 19,200 Total Tenant Revenue S 130,625 S 126,515 S 4,109 $ 127,422 S 379,788 $ 253,272 HUD PHA Operating Grants 343,949 325.066 18.863 350.691 975,108 650,132 CFP Operational Income 65,091 185,000 (119,909) 68,480 185.000 Fraud Recovery and Other 2,333 1,639 694 3,612 6,480 4,841 Total Operating Revenue S 541.997 S 638,221 $ (96,224) $ 551,205 S 1,W456 $ 908,245 AdminlstraUvo Salaries $ 24,404 S 30,785 S (6,381) $ 28,450 $ 90,487 $ 59,702 Auditing Fees - - - - 5,OD0 5,000 Management Fees 99,672 41,428 58.244 95,512 124,285 62,656 Bookkeeping Fees 6,136 6,D90 46 5,028 18.270 12,180 Employee Benefits Contributions-Admin 7,590 8,498 (908) 14,740 22,777 14,279 Office Expenses 10,223 11,787 (1,564) 12,520 36,155 24,368 Legal 4,347 8,000 (3,6W) 10,538 24,000 16,000 Travel - 320 (320) 21 850 530 Other 1D0 1,000 (900) 7,025 2,000 1,000 Tenant Services-Other 1,305 4,800 (3,495) 8,736 14,400 9,6D0 Weler 32,489 22,800 9,689 21,226 68,400 45,600 ElectriGty, 18275 14,600 3,575 14,597 43,900 29,300 Gas 8,546 10,400 (1,854) 436 59,200 48,800 Other UtIlUes Expense 112 228 (116) 97 12,664 12,456 Ordinary Maintenance and Operations-Labor 33,096 33,125 (29) 36,753 97,591 64,466 Ordlnary Maintenance and Operations-Materiel 64,030 35,1D0 28,930 42,210 101.300 66,200 Ordinary Melnlenarco and Operations-Conlrac 195,005 168,240 26,765 135,629 505,810 337,670 Employee Benefits Contributions-Ordinary 15,717 17,796 (2,079) 19,560 53,321 35,525 Protective Services-Other Contract Costs 1,180 1,2D0 (20) 1,160 3,600 2,400 Property Insurance 20,253 22,730 (2,477) 19,244 70,356 47,628 Llabluty Insurance 8,390 6,953 1,438 6,055 20,996 14,043 Workers Compensation (129) 632 (761) 477 1,8% 1,264 All Other Insurance 344 2,346 (2,002) 5,983 5,115 2,769 Other General Expenses21,836 7,632 14,204 21,161 22,896 15,264 Compensated Absences Payment in Lieu of Taxes 2,076 6,194 (4,108) 6,739 15,901 9,717 Bad debt-Tenant Rents 20,385 7,400 12,985 12,798 20,600 13,200 Interest Expense 5,367 5,367 - 5,826 15,625 10,258 Total Operating Expenses S 800,750 S 475,441 S 125,309 $ 533,341 S 1,457,415 S 981,974 Net Income(Loss) S (58,753) S 162,78D $ (221,533) $ 17,664 S 89,051 $ (73,729) Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending October 31,2019 YM Amount YM Budget YTO Variance Prior YM Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 118,768 $ 130.092 $ (11.324) S 121.866 $ 390,276 $ 260.184 TenantRevenue-Other 5,650 7,104 (1,454) 7,998 21,312 14,208 Total Tenant Revenue $ 124,418 $ 137,196 S (12,778) $ 129,664 $ 411,588 S 274,392 HUD PHA Operating Grants 248,387 206,412 41,975 222,387 619.236 412.824 CFP Operations]Income 60,1336 214,299 (153,663) 65,183 214.299 - Freud Recovery and Other 22,207 1,791 20,417 4,492 6,978 5,188 Total Operating Revenue $ 455,648 $ 559,697 S (104,049) $ 421,925 $ 1,252,101 $ 692,404 Administrative Salaries $ 29,540 S 31,833 $ (2,293) $ 19,530 S 93,170 $ 61,337 Auditing Fees 5,000 5,000 Management Fees 92,735 39,387 53,349 90,449 118,162 78,775 Bookkeeping Fees 5,717 5,790 (73) 5,715 17,370 11,580 Employee Betels Contributions-Admin 14,327 12,924 1,402 9,204 35,175 22,250 Office Expenses 14,907 9,968 4,939 11,041 29,183 19,215 Legal 5.330 10,057 (4,738) 8,452 30,202 20,135 Travel 277 277 (716) - Other 247 - 247 16,830 - TenanlServices-Other 3,000 3,200 (200) 4,985 9,600 6,400 Water 62,065 70,940 (8,875) 69,755 212,820 141,880 Eledrldty 40,927 35,672 5,255 38,024 107.016 71,344 Gas 6,184 5,483 701 3,827 48,305 40,822 Other Utilllles Expense 117 110 7 111 1,485 1,375 Ordinary Maintenance and Operations-Labor 33,497 33,590 (03) 44,721 99,032 85,442 Ordinary Maintenance and Operations-Materiel 23,941 22,316 1,625 38,165 66,548 44,232 OrdinaryMalntenanceandOperations-Contrac 49,309 40,132 9,177 48,198 127.735 87,603 Employee Benefits Contributions-Ordinary 17,054 17,765 (711) 18,904 63,534 35,769 Protective Services-Other Contract Costs 636 638 1,392 1,908 1,272 Property Insurance 13,769 9,362 4,407 7,924 28,977 19,615 Llabllity Insurance 7,830 6,654 977 8,038 20,093 13,440 Workers Compensation (120) 600 (720) 443 1,800 1,200 All Other Insurance 721 650 71 642 1.880 1,230 Other General Expenses 16,311 6,578 9,733 24,372 19,733 13,156 Compensated Absences Payment In Ueu of Taxes 780 1,600 (820) 878 1,814 214 Bad debt-Tenant Rents 1,796 2,000 (204) 585 6,000 4,000 Interest Expense 1,225 1,225 - 1,330 3,568 2,342 Total Operating Expenses $ 441.921 $ 388,482 $ 73,439 $ 469,696 $ 1,138,110 S 769,628 Not Income(Loss) S 13,728 S 191,215 $ (177,458) S (47,771) S 113.990 $ (77,224) Lansing Housing Commission Budget vs.Actual AMP Consolldated For the Period Ending October31,2019 YTD Amount YTD Budget YTO Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue S 505,550 -37 541,075 b (35,525) b 495,361 S 1,613,024 $ 1,071,949 Tenant Revenue-Other 68,623 35,404 33,219 42,267 106,907 71,503 Total Tenant Revenue S 574,172 $ 576,479 $ (2,306) S 537,629 S 1,719.931 $ 1,143,452 HUD PHA Operating Grants 1,305,799 1.189,168 116,611 1,278,001 3,587.563 2,378.375 CFP Operational Income 254,719 569.299 (314,570) 269,326 569.299 Fraud Recovery and Other 28,714 6,852 21,863 12,104 26,749 19,897 Total Operating Revenue S 2,163,405 b 2,341,816 $ (178,412) S 2,097,059 S 5,8W,541 $ 3,541,725 Adminlstrallve Salaries $ 115.632 $ 124,490 $ (8,858) $ 108,088 $ 365.434 $ 240,944 Auditing Fees - - - - 20,000 20,000 Management Fees 391,128 163,264 227,664 377,022 489,792 326,528 Bookkeeping Foes 24,193 24,000 193 23,838 72,000 48,000 Employee Benefits Contributions-Adminlstrativx 44,248 39,862 4,386 43,180 109,362 69,499 Office Expenses 54,094 50,256 3,837 44,800 133,820 83,564 Legal Expense 21,862 33,332 (11,471) 38,918 98.867 65,535 Travel 863 960 (97) 116 2,770 1,810 Other 1,073 1,000 73 21,946 2,000 1,000 Tenant Services-Other 6,167 21,200 (15,033) 33,925 62,800 41,600 Water 152.657 159,508 (6,849) 153,331 474,436 314,930 Electricity 80,= 74,604 5,734 78,753 226.398 151,794 Gas 24,003 28,683 (4,880) 11,361 209,140 180,457 OtherUUIIUes Expense 331 598 (267) 217 27,159 26,581 Ordinary Maintenance and Operations-Labor 123,324 130,993 (7,669) 141,172 385,989 255,996 Ordinary Maintenance and Operations-Malorial 144,755 107,966 36,789 131,674 311,99E 204,032 Ordinary Malnlenenco and Operations-Conlrae 504.045 489,117 14,928 596.118 1,484.120 995,003 Employee Benefits Contributions-Ordinary 70,752 67,921 2,831 66,124 203.290 135,369 Protective Services-Other Contract Costs 3,835 3,808 (33) 4,750 11,604 7,736 Property Insurance 64,632 66,188 (1,556) 56,035 204,869 138.681 Liability Insurance 27,213 25,096 2,117 22,350 75,782 50,68E Workers Compensation (505) 2,880 (3,385) 1,885 8,640 5,760 All Other Insurance 2,130 4,175 (2,048) 8,317 10,987 6,792 Other General Expenses 65,454 27,209 58,246 84,129 81,742 54,533 Compensated Absences - - - - 45 25,888 (6,Payments In Lleu of Taxes 19,4443) 23,252 64,645 38,757 Bad debt-Tenant Rents 54,171 19,400 34,771 22,878 56,600 37,200 Interest Expense 21,129 21,129 - 22,938 61,515 40,366 Total Operating Expenses b 2,036,988 $ 1,713,586 b 323,382 b 2,115,095 $ 5,256,740 $ 3,543,153 Net Income(Loss) $ 126,437 S 628,230 $ (501,793) b 418,036) $ 62�8y1 S Ll,429) Lansing Housing Commission Budget vs.Actual COCC For the Period Ending October 31,2019 YTO Amount YTO Budget YTD Variance Prior YTO Actual Annual Budget Remaining Budget Management Fees Income $ 458.396 $ 454,245 $ 4,152 $ 442,777 $ 911,297 $ 457,052 Bookkeeping Fees Income 24,127 23,990 136 23,838 71,971 47,981 Fraud Recovery and Other 30,755 18,980 11,775 26,624 71,070 52,090 Total Operating Revenue $ 513,279 $ 497,215 $ 16,063 $ 493,238 $ 1,054,338 $ 557,123 Administrative Salaries $ 47,713 $ 80,227 $ (32,514) $ 114,D47 $ 233,633 $ 153,406 Auditing Fees - - 5,900 5,900 Employee Benerds Contributlons -Admin 20,919 27,088 (6,169) 25,246 75,063 47,975 Office Expenses 34,507 21,663 12,644 18,363 54,801 32,938 Legal 7,253 575 6,678 750 2,300 1,725 Travel 661 4,655 (3,974) 4,755 12,480 7,825 Other 19,644 24,226 (4,582) 17,498 47,344 23,118 Tenant Services-Other 4,006 - 4,006 - 1,500 - Waler 707 532 175 5,264 1,596 1,064 Electricity 5,196 3,500 1,696 4,D86 10,500 7,000 Gas 962 756 206 (4,924) 2,268 1,512 Other Utilities Expense 172 136 36 208 408 272 Ordinary Maintenance and Operations-Mateda - 200 (200) 124 500 3C0 Ordinary Maintenance and Operations-Contrac 24,472 2,158 22,314 2,029 5,899 3,741 Protective Services-Other Contract Costs 313 400 (87) 388 400 - Property Insurance 700 640 60 566 1,920 1,280 Liablydy Insurance 339 80 259 226 240 160 Workers Compensation (76) 400 (476) 236 1,200 800 All Other Insurance 2,39E - 2,388 26,789 - Other General Expenses 85,281 78,950 6,331 28,175 227,800 148.850 Compensated Absences - - - - Interest Expense 943 944 (1) 1,883 2,373 1,429 Total Operating Expenses $ 256,120 $ 247,330 $ 8,790 $ 245,711 $ 688,124 $ 439.294 Net Income(Loss) $ 257.158 $ 249,885 $ 7,273 $ 247,527 $ 366,213 $ 117,828 0 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending October 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining ng Budget HUD PHA Operating Grants S 4.328,505 S 3,858,160 $ 470,345 $ 3,701,903 S 11,574,480 $7,718,320 Other Revenue 113 - 113 79 - - Fraud Recovery and Other 10.121 2,352 7.769 4,482 7,306 4.954 Total Operating Revenue 3 4.338,739 S 3.8 00.512 b 478.227 b 3.706,464 9 11.5 11,786 37,721,274 Adminlstrative Salaries $ 106,113 $ 104,794 $ 1.319 b 108.897 $ 304,337 $ 199.643 Auditing Fees - - - 25.000 25,000 Management Fees 67,268 65,327 1.941 65.755 195,982 130.654 Bookkeeping Fees - - - - - Employee Benefits Contributions -Admin 23,522 44,820 (21.297) 24.9W 129,885 85.065 Office Expenses 54,598 63,080 (8,482) 54.310 147.420 84,340 Legal Expenso - - Travel 1,066 1,066 257 - - Other 200 20,500 (20.300) 37 64,000 43,500 Tenant Services-Other - Water Electricity Gas - 17 Other Utilities E)q)ense 115 210 (95) 252 630 420 Ordinary Maintenance and Operations-Mslerie - Ordinary Maintenance and Operations-Contrar 9,934 968 8,846 15,038 2,964 - Prolective services-Other Contract Costs 209 300 (91) 259 300 Property Insurance - - Liability Insurance 5,858 5.194 885 5.679 15.582 10.388 Workers Compensation (971) 5,018 (5,987) 3.588 15,048 10,032 All Other Insurance Other General Expenses 18,061 9.216 8.845 9.522 22.548 13.332 Compensated Absences - - Housing Assistance Payments 3,780.925 3,531,524 249,401 3.518.700 10,594,572 7,063,048 Bad Debt•Tenant Rents - - - - Inlerest Expense - - Total Operating Bgwses $ 4,066,897 S 3, 550,969 $ 215,929 $ 3.807.275 S 11,518,267 $7.667.298 Net Income(Loss) S 2 11.842 S 9,543 $ 262.298 $ (100,811) $ 63.519 $ 53,976 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for October 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 35,491.60 1010-0000-111111 Chase Checking (42,517.98) 448,569.20 1010-0000-112200 Accounts Receivable 1,122.84 16,601.92 1010-0000-112201 Allowance for Doubtful Accounts (110.71) (1,660.19) 1010-0000-112300 A/R-Due from Oliver Gardens - 1,672.00 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany 18,314.38 (2,901.94) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance 49,436.26 49,436.21 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - 17,828.83 1010-3000-144000 Construction in Progress 21,779.25 132,532.75 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 48,024.04 3,925,471.71 LIABILITIES 1010-0000-200000 OPEB Liability - 181,088.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable 8,872.56 11,997.56 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits (911.00) 33,408.60 1010-0000-211999 Tenant Refunds 1,046.00 7,073.58 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 21,658.66 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes 2,296.25 26,152.89 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (2,938.82) 356,959.86 1010-0000-260601 Note Payable-Curr-PNC - 35,569.60 TOTAL LIABILITIES 8,364.99 941,660.26 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 801,692.03 1010-0000-282000 Income and Expense Clearing 39,659.05 (1,951,984.78) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,719,955.13 TOTAL EQUITY 39,659.05 2,983,811.45 TOTAL LIABILITES&EQUITY 48,024.04 3,926,471.71 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for October 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 36,248.00 1020-0000-111111 Chase Checking (43,958.62) 495,445.04 1020-0000-112200 Accounts Receivable (5,100.05) 8,576.31 1020-0000-112201 Allowance for Doubtful Accounts 516.55 (852.73) 1020-0000-112300 A/R-Due from Oliver Gardens - 3,278.57 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany 16,254.53 (3,311.36) 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance 49,931.86 49,931.86 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 59,094.55 1020-3000-144000 Construction in Progress 14,472.00 163,682.51 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11.582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 32,116.27 5,135,599.31 LIABILITIES 1020-0000-200000 OPEB Liability - 94,792.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable 18.184.37 18,184.37 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits 297.00 37,088.00 1020-0000-211999 Tenant Refunds (247.00) 3,219.74 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 17,610.46 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes 2,081.37 37,047.77 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr-PNC (4,898,04) 594,933.09 1020-0000-260601 Note Payable-Curr-PNC - 59,282.67 TOTAL LIABILITIES 15,417.70 1,095,373.68 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets - (86.047.10) 1020-0000-282000 Income and Expense Clearing 16,698.57 (1,381,294.25) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,787,823.98 TOTAL EQUITY 16,698. 77 4,040,225.63 TOTAL LIABILITES& EQUITY 32,116.27 5,135,599.31 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for October 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 37,764.00 1080-0000-111111 Chase Checking (35,534.84) 509,115.50 1080-0000-112200 Accounts Receivable 2,070.55 11,188.95 1080-0000-112201 Allowance for Doubtful Accounts (205.33) (1,118.90) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany (28,281.05) (34,828.69) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance 64,047.66 64,047.66 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress (29,120.00) 58,605.04 1080-3000-144000 Construction in Progress 12,326.25 98,355.75 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155,143.00 TOTAL ASSETS (14,696.76) 4,566,356.17 LIABILITIES 1080-0000-200000 OPEB Liability - 152,638.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable 15,358.74 15,358.74 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits 145.00 38,876.00 1080-0000-211999 Tenant Refunds (247.00) 3,788.40 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 19,823.43 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes (825.89) 19,482.15 1080-0000-214000 Accrued Comp Absences-non curr - 5,636.66 1080-0000-260600 Note Payable Non Curr-PNC (2,893.26) 351,425.60 1080-0000-260601 Note Payable-Curr-PNC - 35,018.13 TOTAL LIABILITIES 11,537.59 926,806.31 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 134,241.63 1080-0000-282000 Income and Expense Clearing (26,234.35) (1,691,931.43) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,192,770.66 TOTAL EQUITY (26,234.35) 3,639,549.86 TOTAL LIABILITES&EQUITY (14,696.76) 4,566,356.17 Lansing Housing Commission 1090 South Washington Park Balance Sheet for October 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 24,348.00 1090-0000-111111 Chase Checking (78,484.01) 431,279.77 1090-0000-112200 Accounts Receivable (51.90) 10,506.11 1090-0000-112201 Allowance for Doubtful Accounts 6.67 (1,050.61) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany (594.33) (12,833.66) 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance 68,230.66 68,230.66 1090-0000-140000 Land - 180,543.00 1090-3000-144000 Construction in Progress 128.968.00 284,970.25 1090-0000-146000 Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566,612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow- MERS - 142,995.00 TOTAL ASSETS 118,075.09 3,456,049.03 LIABILITIES 1090-0000-200000 OPEB Liability - 94,299.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable 2,126.84 2.126.84 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits (589.00) 24,034.00 1090-0000-211999 Tenant Refunds 460.00 6,125.91 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual - 48,277.38 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes 357.56 (4,169.56) 1090-0000-214000 Accrued Comp Absences-non curr - 14,218.74 1090-0000-260600 Note Payable Non Curr- PNC (660.67) 80,246.78 1090-0000-260601 Note Payable-Curr-PNC - 7,996.27 TOTAL LIABILITIES 1,694.73 537,324.50 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets - 103.079.44 1090-0000-282000 Income and Expense Clearing 116,380.36 (1,377,171.98) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,115,043.07 TOTAL EQUITY 116,380.36 2,918,724.53 TOTAL LIABILITES&EQUITY 118,075.09 3,456,049.03 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for October 2019 Period Amount Balance ASSETS 5005-0000-111101 General Fund Checking 7,222.00 7,222.00 5005-0000-111105 LHC-Payroll Account 435.12 69,588.83 5005-0000-111111 Chase Checking (15,275.51) 1,221,403.33 5005-0000-112500 Accounts Receivable HUD - 22,375.00 5005-0000-112954 Accounts Receivables-Misc - 1,472.05 5005-1010-115700 Intercompany (18,314.38) 2,901.94 5005-1020-115700 Intercompany (16,254.53) 3,311.36 5005-1080-115700 Intercompany 28,281.05 34,826.69 5005-1090-115700 Intercompany 594.33 12.833.66 50054001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 72,673.94 86,516.15 5005-8002-115700 Intercompany (78,937.83) (37,312.21) 5005-8005-115700 Intercompany (1,646.88) (1,660.12) 5005-8010-115700 Intercompany 1,104.88 5,702.25 5005-8021-115700 Intercompany - 1.00 5005-9101-115700 Intercompany - 31.921.62 5005-0000-121100 Prepaid Insurance 1,695.65 5,182.58 5005-0000-121200 Prepaid-Other - 460.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG - 272,923.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS (18,422.16)_ 2,928,181.44 LIABILITIES 5005-0000-200000 OPEB Liability - 89,355.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable 23.40 23.40 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211704 Health Insurance W/H - - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,692.89 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent 455.00 4,060.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,778.59) 48,296.37 5005-0000-260701 Note Payable-Curr-Davenport - 57,631.56 TOTAL LIABILITIES (4,300.19) 393,860.08 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets - 327,575.00 5005-0000-282000 Income and Expense Clearing (14,121,97) 2,178,198.07 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY (14,121.97)_ 2,534,321.36 TOTAL LIABILITES&EQUITY (18,422.16) 2,928,181.44 Lansing Housing Commission Housing Choice Voucher Balance Sheet for October 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking (6,354.01) 609,505.89 8002-0000-111111 Chase Checking (45,844.38) 366,974.15 8002-0000-112200 Accounts Receivable 42.50 - 8002-0000-112954 Accounts Receivables-Misc - - 8001-5005-115700 Intercompany (72,673.94) (86,516.15) 8002-5005-115700 Intercompany 78,937.83 37,312.21 8001-0000-121100 Prepaid Insurance 16,573.75 16,573.75 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS (29,318.25) 1,091,557.85 LIABILITIES 8001-0000-200000 OPEB Liability - 259,087.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable 2,580.10 2,580.10 6002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non Curr - 15,086.33 TOTAL LIABILITIES 2,580.10 556,931.28 EQUITY 8001-0000-280500 Unrestricted Net Assets - (311,896.99) 8001-0000-282000 Income and Expense Clearing (65,034.30) 445,406.12 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing 33,135.95 47,694,082.02 8002-8002-282000 Income and Expense Clearing - (47,899,152.66)_ TOTAL EQUITY (31,898.35) 534,626.57 TOTAL LIABILITES & EQUITY (29,318.26) 1,091,557.85 v �G� COMMISSION 419 Cherry St, Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 November 20, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: September Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator is in the process of renewing the FSS Coordinator grant which is due for submission in October. HCV Orientations: LHC had zero (0) orientations during the month of September 2019 and zero (0) vouchers issued. One (1) VASH orientation was held for the month of September, and two (2) vouchers were issued. Waiting List: We are currently on waiting list number 200 out of 650. We anticipate another large pull in early October. Department Initiatives: In the HCV Program there are currently 1,783 vouchers housed in all its programs. Forty-Seven participants are with the Shelter Plus Care Program (S+C), 79 are housed under the Permanent Supportive Housing Program (PSH), and 141 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,516 are housed under the Housing Choice Voucher Program. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"& Lansing Housing Commission Board Meeting November 20,2019 I lousing Choice Voucher Report September 2019 Paec F of 6 S�}•lG f-Ip ti, n LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Voucher Utilization Aug Voucher Program Total Units 1,863 Aug Traditional HCV Utilization 1660 Aug % Utilized Units 90% September Voucher Program Total Units 1,863 September Traditional HCV Utilization 1657 September % Utilized Units 89% Voucher Disbursement HUD Aug HAP Disbursement $911,668 LHC Aug HAP/UAP Disbursement $915,650 % Voucher Funding Utilization 101% HUD September HAP Disbursement $911,668 LHC September HAP/UAP Disbursement $901,343 % Voucher Funding Utilization 99% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDDrrTY#: 1-800-545-1833 Ext.919 Lai -Equal Housing opportunity"I_(L,J Lansing Housing Commission Bond Niceling November 20,2019 housing Choice Voucher Report September 2019 Nwe 2 of-6 S n �Hlc CONIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 0 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2020. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period ten (10) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review l TDDfT7Y#: 1-800-545-1833 Ext.919LEI "Equal Housing Opportunity" I L.Umsin,,I lousing Cununission Board Meeting November 20,2019 liousin Choice Voucher Report September 2019 I'aee 3 o1'6 LUC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 indicates there were three (3) 24-hour deficiencies and thirty-four (34) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of September 30, 2019, the reporting rate is 97%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent TDDITTY#: 1-800-545-1833 Ext.919 L= -Equal Housing Opportunity" 6� Lansing Housing Commission Board Meeting t\ovemher20,2019 I lousing Choice Vouchcr Report September 2019 Paee 4 of G COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 99%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. TDD/TTY#: 1-800-545-1833 Ext.919 „Equal Housing Opportunity" 41� Lansing Iiuusing Commission Board Meeting November 20,2019 Housing Choice Vuuchcr Report September 2019 Page 5 cW6 v�.`j.}G 1-JOu�'�� \ n LHic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 09/30/2019 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL1 L;HlSlttt;I lousingg Conuni sign Board Ivlceling November 20,2019 i-ionsing Choice Voucher Report Septenthcr 2019 „'r. S� v5 n LHC COrMMISS10N 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 November 20, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: October Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator has been reviewing and processing participant files to determine eligibility to exit the program. It is anticipated 2 participants have successfully completed the program and will be receiving their escrow checks in November. The FSS coordinator grant was submitted in October and a decision should be announced in late December or January. HCV Orientations: LHC had zero (0) orientations during the month of October 2019 and zero (0) vouchers issued. One (1) VASH orientation was held for the month of October, and four (4) vouchers were issued. Waiting List: We are currently on waiting list number 301 out of 650. Department Initiatives: In the HCV Program there are currently 1,784 vouchers housed in all its programs. Forty-Seven participants are with the Shelter Plus Care Program (S+C), 80 are housed under the Permanent Supportive Housing Program (PSH), and 141 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,516 are housed under the Housing Choice Voucher Program. � ff TDDITTY#: 1-800-545-1833 Ext.919 Ud "Equal Housing Opportunity"ILI LanslnC Housing Commission Board Meeting November 20,2019 housing Choice Voucher Report September 2019 n...... i _r i COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Voucher Utilization September Voucher Program Total Units 1,863 September Traditional HCV Utilization 1667 September % Utilized Units 89% October Voucher Program Total Units 1,863 October Traditional HCV Utilization 1657 October % Utilized Units 89% Voucher Disbursement HUD September HAP Disbursement $911,668 LHC September HAP/UAP Disbursement $901,343 % Voucher Funding Utilization 99% HUD October HAP Disbursement $906,465 LHC October HAP/UAP Disbursement $906,834 % Voucher Funding Utilization 100% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#: 1-800-545-1833 Ext.919 L= "Equal Housing Opportunity"iu�'l Lansing I lousing Commission I3oartl Ntectine November 20,2019 i iousing Choice Voucher Report September 2019 13--7 nr(, 715 �r G 1-10(j COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 0 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2020. Adjusted Income PIC Scoring Internal Scoring NIA 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period ten (10) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not TDD/TTY#: 1-800-545-1833 Ext,919 1 "Equal Housing Opportunity„16 Lansing I lousing Commission Board Meeting November 20,2019 Housing Choice Voucher Report September 2019 11n,",1 nt'G . y v � n LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were three (3) 24-hour deficiencies and thirty-four (34) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of October 31, 2019, the reporting rate is 97%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records TDD/TTY#: 1-800-545-1833 Ext.919 =J "Equal Housing Opportunity" L`1. Lansing Iiousing Commission Board tvlcetine November 20,2019 Housing Choice Voucher Report September 2019 ��NC; r-toU LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 99%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_, L;msing I Irnising Conunission 13onrd Meeting Noventher 2(l,21119 I lousing Choice Voucher Report Sepientber 2019 u......r..r i J11C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 10/31/2019 TDDfi-rY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"l.L ' Lansing Housing Commission Board Meeting Novenhber 20,2019 t Iousilm,Choice Voucher Report Septemher 2019 n—,,.r,„CA C�5`,-iG Not,, tnc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 October 23, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: September 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 97% (not including the modernization units) at the end of September. LHC Unit Months Leased (UML) was 809 (with units in MOD) or 97% occupancy rate. LHC maintained a 97% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 95% at the end of September. There were four (4) households moved in, five (5) residents moved out, and zero (0) unit transfers. The UML was 192 which equals 95%. At the end of September, Mt. Vernon had a total of 30 open work orders. Hildebrandt Park occupancy was 99% at the end of September. There was zero (0) households moved in, three (3) resident moved out, and two (2) unit transfers. The UML was 218 which equals 99%. At the end of September, Hildebrandt had a total of 39 open work orders. LaRoy Froh occupancy was 97% at the end of September. There was two (2) household moved in, one (1) residents moved out, zero (0) unit transfers. The UML TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"�.0 � Lansing I lousing Commission 13oard iNleeting October 23,2019 Monthly Asset Management Report September 2019 v � G LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 was 207 which equals 97%. At the end of September, LaRoy Froh had a total of 36 open work orders. South Washington Park occupancy was 98% at the end of September. There were four (4) households moved in, four (4) resident moved out, and zero (0) unit transfer. The UML was 192 which equals 98%. At the end of September, South Washington had a total of 95 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 192 95% 4 5 0 0 Hildebrandt 220 218 99% 0 3 2 0 LaRoy Froh 213 207 97% 2 1 0 1 S. Washington 197 192 98% 4 4 0 0 Totals 832 809 97% 11 11 0 1 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 31,51.8 $ 36,590 $ 0 116% Hildebrandt $ 33,372 $ 35,408.37 $ 0 106% LaRoy Froh $ 27,102 $ 32,092.10 $ 0 123% S. Washington $ 29,444 $ 27,580 $ 1,864 94% Totals $ 130,707 $ 140,548.81 $1,864 -T- 108% TDD/TTY#: 1-800-545-1833 Ext.919 L "Equal Housing Opportunity"I_--I Lansing Housing Cununission Shard Meeting Oclohcr 23.2019 Monthly Asset iNianagement Report September 2019 Paec 2 ol'6 1AC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 2915 Delta River 3 5-1-19 151 Ready $4,800 Pulling from waitlist. 3402 N Waverly 4 9-3-19 29 10-23-19 $5,000 Pulling from waitlist. 1503 Robertson 3 8-5-19 63 Ready $3,000 Roach infestation. Treatment was completed on 8-29-19. MVP Transfer 3248 N Waverly 4 8-12-19 50 9-27-19 $1,500 Pulling from waitlist. Unit offer accepted 4223 Balmoral 2 8-19-19 44 Ready $1,800 Eviction — Chris White completing rehab. Unit offer accepted. 1317 Christopher 2 8-19-19 44 10-23-19 $3,000 Eviction — Pulling from waitlist. 3352 N Waverly 4 8-19-19 44 10-23-19 $3,430 Eviction — Pulling from waitlist. Unit offer accepted 3270 N Waverly 2 8-19-19 44 Ready $1,200 Eviction — Pulling from waitlist. Unit offer accepted 4237 Balmoral 2 9-10-19 20 10-23-19 TBA Eviction — Pulling from waitlist. 3416 N Waverly 4 9-30-19 1 10-30-19 TBA Pulling from waitlist. i TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I� i Lansing Housing Commission Board Meeting October 23.2019 Monthly Asset Nlanagement Report September 2019 Pace 3 ol'6 ��tiZ.IG )-10Ctp� LHC CONIMMION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-1247 Allen 4 7-15-19 45 9-5-19 $4,100 Extreme amount of work to be done in this unit, outdated and unable to reuse old materials. 103-2141 Forest 2 8-13-19 17 9-13-19 $2,300 Floors completed, cleaning will be completed soon. TDD/TTY#: 1-800-545-1833 Ext.919 L=J "Equal Housing Opportunity" Lansing I lousinc c mmission Board Meeting October 23.2019 tvtonthh•Asset\iamwement Keport September 2019 Pace 4 ol'G v- t1s\-OG �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2436 3 6-7-19 257 TBD Pending 6-13 Unit is under Reo construction. 7-18 unit has drywall and has been painted, pending kitchen cabinets. Estimated completion is 10-2019 111-2540 2 8-2-19' 10 09-20-19 Unit is pending Reo cleaning, once completed internal transfer will happen. 111-2402 1 8-12-19 4 9-20-19 pending resident Reo transfer from over/under housed list. 111-6115 3 8-9-19 2 9-20-19 Unit is in the Grovenburg cleaning stages. 111-4639 4 9-10-19 9-20-19 Unit has scope work Christiansen being completed and painting will follow. 111-400 3 9-10-19 9-20-19 Unit has scope work Dadson being completed and painting will follow. 111-2536 2 9-10-19 9-20-19 Scope and clean out Reo completed. Pending contractor for painting. 111-2518 2 8-21-19 9-20-19 Scope work and Reo painting completed, pending cleaning. t�pj I I TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" ��-j Lansing f lousin Commission I3onrd\leering Octiiber 23.2019 Nionthh Asset Management Report September 2019 Pace 5 ol'G LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 517 1 8-14-19 46 9-10-19 In Applicant turned down unit house turn 112-3200 S Washington 429 1 9-19-19 11 10-18-19 In house turn 112-3200 S Washington 413 1 9-19-19 11 10-18-19 In house turn 112-3200 S Washington 308 1 9-16-19 14 10-18-19 In house turn 112-3200 S Washington 309 1 9-16-19 14 10-18-19 In house turn NO I l TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing l lousin"C'omission 13onmd Mceting 000ber 23.2019 Momhly Asset managemcm itepurt September 2019 Paec 6 ul'6 v rAr COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 November 20, 2019 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: October 2019 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 96% (not including the modernization units) at the end of October. LHC Unit Months Leased (UML) was 802 (with units in MOD) or 96% occupancy rate. LHC maintained a 96% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 95% at the end of October. There were two (2) households moved in, three (3) residents moved out, and zero (0) unit transfers. The UML was 191 which equals 95%. At the end of October, Mt. Vernon had a total of 12 open work orders. Hildebrandt Park occupancy was 98% at the end of October. There was three (3) households moved in, two (2) resident moved out, and zero (0) unit transfers. The UML was 215 wh ich equals 98%. At the end of October, Hildebrandt had a total of 88 open work orders. LaRoy Froh occupancy was 96% at the end of October. There was zero (0) household moved in, one (1) residents moved out, zero (0) unit transfers. The UML TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"Lc ! t.:msing I lousin"Commission lianrd Mccting Novcmhcr 20,2019 Monthly Asset Managcnlcnt IZChort Ociohcr 2019 Pauc 1 ul'6 i \ LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 was 204 which equals 96%. At the end of October, LaRoy Froh had a total of 33 open work orders. South Washington Park occupancy was 98% at the end of October. There were four (4) households moved in, four (4) resident moved out, and zero (0) unit transfer. The UML was 192 which equals 98%. At the end of October, South Washington had a total of 107 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units including Occupancy Ins Outs Units Units MOD units rate) Mt Vernon 202 191 95% 2 3 0 0 Hildebrandt 220 215 98% 3 2 0 0 LaRoy Froh 213 204 96% 0 1 0 1 S. Washington 197 192 98% 4 4 0 0 Totals 832 802 96% 9 10 0 1 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 30,042 31,061 $ 0 103% Hildebrandt $ 33,844 $ 45,341.?8 $ 0 134% LaRoy Froh $ 23,197 $ 30,266 ( $ 0 130% S. Washington $ 31,931 $ 32,764.98 $ 0 103% Totals $ 119,014 $ 139,43126 $0 117% TDD/TT"Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L.anSi112 Housing.Commission Board kiectim!November 20.2019 NlomIlly Asset\lana enient Report October 2019 pal-e 2 ol'6 `-�IO HOZJ'sI LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 2915 Delta River 3 5-1-19 178 Ready $4,800 Unit is Ready. 3402 N Waverly 4 9-3-19 56 11-22-19 $5,000 Unit offer accepted. Move in by 11-22-19. 1503 Robertson 3 8-5-19 80 Ready $3,000 Repairing Foundation issue. 3248 N Waverly 4 8-12-19 78 Ready $1,800 Unit offer accepted Move in by 11-6-19. 3836 Wilson 1 10-14-19 15 11-14-19 $1,600 Unit offer accepted. Move in by 11-11-19 1317 Christopher 2 8-19-19 72 12-1-19 $3,800 Eviction — Pulling from waitlist. 3270 N Waverly 2 8-19-19 72 Ready $1,200 Unit offer accepted. Move in by 11-22-19 3416 N Waverly 4 9-30-19 29 11-22-19 $2,500 Unit offer accepted. Move in by 11-22-19. 4237 Balmoral 2 9-10-19 49 11-22-19 $1,800 Unit offer pending. 3426 N Waverly 3 1 10-7-19 22 12-1-19 TBA Pulling from waitlist. 3330 N Waverly 4 10-14-19 15 11-22-19 $1,900 tPulling from waitlist. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_L`J 1_11nsing Commission Board Meeting November 20,2019 Monthh•Asset Manzi_ement Report October 2019 Paec 3 ofG v �C LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3128-A 3 9-12-19 45 10-31-19 $1,680 Applicant did not return Turner SD in time, pulling new applicants. 103-3206-1 2 10-4-19 27 10-30-19 $900 Waiting on flooring to be Turner completed. 103-1914 Hoyt 2 10-16-19 14 10-31-19 $3,100 103-811 N 2 9-15-19 45 10-25-19 $450 Window part on back Pennsylvania order. 103-3216-C 2 9-25-19 40 11-30-19 $10,000 + Fire Renovation Turner TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"� "1 Lansing 1-I0using Canunission Board Meeting November 20,2019 Monthly Asset Management Report October 2019 Page 4 or6 S,,/ LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2436 3 6-7-19 257 TBD Pending 11-14 unit is getting furnace Reo and water heater installed. Unit should be ready within the next few weeks. 111-2402 1 8-12-19 81 9-20-19 pending resident Reo transfer from over/under housed list. 111-2518 2 8-21-19 72 9-20-19 Scope work and Reo painting completed, pending cleaning. 111-5852 2 10-1-19 42 11-14 unit is pending doors Picardy and cleaning and will be ready by end of next week. 111-3213 4 10-21-19 15 11-14 unit is pending flooring Avalon and completion of scope work. Estimated completion is end of next week. 111-2446 4 11-1-19 14 11-14 unit has been painted Reo and is pending scope work completion. 111-6270 4 11-1-19 14 11-14 unit is pending Cooper painting and scope work. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity' L,ansina Housing Commission hoard Mvethm November 20.2019 \11onthly Asset Manaecntent Report October 2019 Page 5 o1'6 ��,�NG r-ror,rsi �Rlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 316 1 10-17-19 14 11-22-19 In house turn 112-3200 S Washington 237 1 10-17-19 14 11-15-19 In house turn 112-3200 S Washington 429 1 9-19-19 42 11-15-19 In Unit was turned down house waiting on applicant turn 112-3200 S Washington 522 1 10-1-19 30 11-22-19 In Waiting on applicant house turn 112-3200 S Washington 136 1 10-16-19 15 12-15-19 In house turn TDDlTTY#: 1-800-545-1833 Ext.919 ';-- A "Equal Housing Opportunity"f_cl 1.ansinw I lolls ing Commission Board mccling Novcmhcr 20,2019 \-hmlhly Asscl\4anagcmcnt Rcpon Octohcr 2019 fame 6 ol'6 .�rG Hots LHC COMNIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 November 20, 2019 Executive Director's Report Activities Capital Projects • Security Cameras • Kitchen/Bath • Elevator • Asphalt fixes Staff Changes • LRF Assistant Manager - Open RAD Activities 1. Disposal of Scattered Sites (Section 18) o Meeting with the Mayor ■ Deed changes ■ Affordability o Meeting with Brian McGrain 9-10-19 2. Tax Credit application submission (8/15) o SWP Intent to apply application (9% credits) o MVP Intent to apply application (4% credits) 3. PILOT update 4. Architect— Fusco, Shaffer, & Pappas, INC 5. Environmental RFP returned 8-23-2019 Other Activities • Site visits to LHC properties • Inventory Management review • New vehicles proposals • Service coordinator— Kristine Ranger • RAD conference -HUD • Insurance renewal (property/liability) TDDrFTY#: 1-800-545-1833 Ext.919 a^ .,Equal Housing opportunity'h6 Lansing Housing commission Board Meeting November 20,2019 Director Report Page 1 of 1 �,,�G W)u LHC CON/11�MISS[ON 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LHC Board Sign-In Sheet Date of Meeting: November 20, 2019 Name Organization Phone # E-mail Speaking Y/N i�l l ✓u.yutt�r m a a'`��t� ��. • ,• .,ate ��`l-ZSC r: DA-C, 4 -SVI r z� r-\NDI-F71 u , ray (.1 (A(kcce 3r✓nSo0-) TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity"LL'1'' Lansing I lousin,Commission Annual flan and Public 1-lcaring Mccting Lansing llousinc Commission Board Meeting November 20,2019 Sian-In Sheet Paec I of I