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2020 Lansing Housing Commission Minutes FINAL
P� del LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission January 22, 2020 Call to Order 1. Roll Call 2. Approval of Minutes of November 20, 2019 Action Items: Resolution 1317 — Contract between Lansing Housing Commission and Northern Home Improvement Company for Window Replacement at all LHC amps. Informational Items: a. Finance Report December 2019 Steven Raiche b. Housing Choice Voucher December 2019 c. Asset Management Report December 2019 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: a. RAD Update TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"IL� Lansing Housing Commission noard Meeting Januar}-22,2020 Acenda I'r11 I oi'Z Inc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL Lansing Mousing Commission Hoard Meeting January 22.2020 Agenda Page 2 of 2 r arc; 1-ic�U COMN41SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Minutes of the November 20, 2019 Commissioner Robinson called the meeting to order at 5:31 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober, Loria Hall. STAFF: Marcel Jackson Doug Fleming - Contractor Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Steven Raiche — Contractor Sam Spadafore — Contractor Kristine Ranger- Contractor Guests: See List Commissioner Rhett Huyck has resigned from his position on the Lansing Housing Commission Board effective 11-18-19 Commissioner Henry moved and Commissioner Hall seconded a motion to approve the minutes of the September 25, 2019 commission meeting. The Motion was approved by all members present. Action Items: Approve the following LHC Policies presented in September for review: LHC By-Laws Commissioner Hall motioned to approve; Commissioner Henry seconded the motion. Motion was approved by all members present. Informational Item: Written Informational Reports were provided as follows: Finance Report— September and October 2019 — Steven Raiche TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting January 22,2020 Lansing l iousing Commission Minutes November 20,2019 11age 1 0 f 6 s HIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Mr. Raiche provided a brief overview of the September and October 2019 Finance Reports. Steven also discussed the sheet of financial ratios. • Revenue: Across the board LHC is above what was budgeted. The expense side is up and down month to month. HCV and the Admin side are positive. • Overall LHC did a much better job budgeting this year. There is additional funding from HUD that LHC is sitting on but can be used. LHC is in a good position as the occupancy is up. • 2019 AUDIT: The audit is completed as of 11/18/19. The final copy has not been given to LHC yet. The audit shows the financial records are in better standing than they were a few years ago. Each year the audit findings have improved. LHC has instituted a 'double check' process, a compliance officer has been reviewing files so that LHC can continue to improve in the audit findings in the future. Housing Choice Voucher (HCV) Report— September and October 2019 Kris Whipple provided a brief overview of the August and September 2019 HCV Reports. • HCV pulled 100 applications and 51 people responded. There are 350 people left on the list. An orientation will be done Friday 11/22/19 and 12/5/19 so vouchers can be issued. • Good Note — LHC employees donated a Thanksgiving basket as well as 'the morning after breakfast' to a family at the EVE shelter on Monday 11/18/19. Asset Management Report— September and October 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 96% at the end of October. There was one (1) move-in, six (6) move - outs and zero (0) transfers. There were 18 open work orders. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity'(.�1 Lansing Housing commission Board Meeting January 22,2020 1.ansine I loosing Conunission Minutes November 20.2019 Page 2 of C LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 The current occupancy rate is 96%. There are 8 vacancies, four (4) market ready. There are 43 open work orders. Average work order is 30 days old. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 98% at the end of August. There were six (6) move-ins, four (4) move-outs and one (1) transfers. There were 62 open work orders. The current occupancy rate is 98%. There are 5 vacancies. 2 will be leased up before the month end. There are 65 open work orders. Average work order is 32 days old. Positive Note: Kiwanis Club of Lansing will donate Thanksgiving baskets to 50 residents next week. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 97% at the end of August. There was two (2) move-in, one (1) move- outs and zero (0) transfers. There were 19 open work orders. The current occupancy rate is 96%. There were 33 open work orders. 3 applicants waiting to be housed before the end of the month. Positive Note: LRF passed REAC, the inspection was held last week. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 97% at the end of August. There were seven (7) move-ins, three (3) move-out and zero (0) transfers. There were 91 open work orders. The current occupancy rate is 96%. There were seven (7) vacant units, 2 units are pre- leased and will be leased before the end of the month. 102 work orders that are open. Average work order time is 80 days. Positive Note: An additional AARP worker started at SWP this month, SWP now has a total of 2 AARP workers. Discussion Items: A. RAD Presentation — Sam Spadafore (a) This PowerPoint will be provided to the Board TDDlTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L ' Lansing Housing Commission Board Meeting January 22,2020 Lansinu Mousing Commission Minutes November 20,2019 Page 3 ol'( L COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 (b) RAD — Rental Assistance Registration updates: • The decision for approval or denial for MVP and SWP will be given 01/2020. Early indicators are positive to receive LIHTC. HP and LRF decisions are likely to be given July 2020 • Section 18 (scattered sites) — continued work with the City of Lansing to complete deed transfer. • LHC will make a local press announcement once the approval from HUD is given. B. Community Services Coordinator— Kristine Ranger (a) This PowerPoint will be provided to the Board (b) Kristine created a survey gathering resident feedback and ideas about their personal needs, barriers and interests. There was a 17% return rate of roughly 500 residents. Common needs are transportation, food pantry and computer skills. Other Items: None Executive Director's Comments: Activities Capital Projects • Security Cameras • Kitchen/Bath • Elevator • Asphalt project wrapping up at the AMPS and will begin at COCC Staff Changes TDDfM#: 1-800-545-1833 Ext.919 LEI "Equal Housing Opportunity" L Lansing Housing Commission Board Meeting January 22,2020 Lansing Housing Commission Minute,November 20,2019 Page 4 ol'6 r `, f`� fir;•. LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • Maintenance Tech — open position • Assistant Manager— LRF new hire to begin 10/14/19 RAD Activities • Disposal of Scattered Sites • PILOT Renewed —wording in the PILOT did not change Other Activities • Site visits to LHC properties • Inventory Management review — Brandon O assisting Sam Spadafore in this project • Paychex/ADP Consulting — consultant firms for benefits, looking at who can do a better job for the employees regarding healthcare • Emphasis Software upgrades — Emphasis software has not been updated in years, LHC is 6 versions behind in upgrades. LHC is trying to accelerate this process. LHC should be up to date by the beginning of 2020 • MI-NAHRO Conference —Attended by Doug, Sam, Marcel, Marcus and Andrea • PHADA Conference — Jan 5-9, 2020 — 3-day conference for Board Members 2019-19 Audit— Steve is working on this audit with Plante Moran • Grant for Resident Services coordinator will be put in, this is a 3-year grant that will assist with resident services. Contractor hired to assist with resident services President's Comments: Commissioner Robinson will be out of town for next months Board meeting. He will call in. Another commissioner will need to run the meeting. Public Comment: limit 3 minutes per person — None Other Business: None Adjournment: The meeting was adjourned at 6:42 p.m. Date Ryan Robinson, Chair TDD/TTY#:1-800-545-1833 Ext.919 LEO "Equal Housing Opportunity"Alj1 Lansing Housing Commission Board Meeting January 22,2020 Lansing I lousing Commission Minutes Nowinher 20,2019 Paae j of 6 ,\-"IG 1.1Ou LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 f / Date Dou Ul:�,emin�--,-Acting k retary TDD/TTY M 1-800-545-1833 Ext.919 "Equal Housing Opportunity"(.L Lansing Housing Commission Board Meeting January 22,2020 Lhnsing Housing Commission Minmes November 20,2019 11112c 6 of6 Sti:�AG rtoUs�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Resolution No. 1317 Adopted by the Lansing Housing Commission January 22, 2020 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Doug Fleming, acting in the capacity of Executive Director, is authorized to enter into a contract between Lansing Housing Commission and Northern Home Improvement Company for Window Replacement at Hildebrandt, LaRoy Froh, Mt. Vernon and S. Washington. The contract amount is $213,755.00 for all LHC amps. yan Robinson, Chair Yeas (� Nays Abstentions %ttest,: .� ea For Clerk Use Only Resolution No. 1317 Date Adopted January 22, 2020 TDD/T1Y#: 1-800-545-1833 Ext.919 2 "Equal Housing Opportunity"& Lansing Housing Commission Pa cc 1 0r I tlCi 1In ��c,1 CiS�r�l LHC COtNIMISSION 419 Cherry Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 January 22, 2020 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to execute a Contract between Northern Home Improvement and Lansing Housing Commission (LHC) for the Window Replacement- Resolution No.1317 RECOMMENDATION: Staff recommends approval of Resolution No.1317, which authorizes Douglas E. Fleming acting in his capacity as Executive Director of LHC to enter into a contract with Northern Home Improvement for window replacements at LaRoy Froh, S. Washington, Mt Vernon Park and Hildebrandt Park. CONTACT PERSON: Douglas E. Fleming Executive Director (517) 372-7996 SUMMARY: Authorization of this Resolution constitutes the Commission's formal approval of a contract of$213,755 to replace windows at each LHC amp. BACKGROUND: 2019 Capital funds are being used to complete window replacements at each of the LHC amps. Three quotes were obtained. The winning bid was submitted by Northern Home Improvement of Lansing, MI. The individual amp allocations are $12,310 for Mt. Vernon, $21,592 for Hildebrandt, $81,132 LaRoy Froh and $93,926 for South Washington and $4,795 additional exterior materials. TDD/TTY#: 1-800-545-1833 Ext.919 121 '.Equal Housing O l� q 9 Opportunity" tY��---- Lansing Housing commission Board Meeting January 22,2020 Transmittal—Contract LHC&Northern Home Improvement Resolution No. 1317 Page 1 of 2 FINANCIAL CONSIDERATION: Contractor Name: Northern Home Improvement Amount: $213,755 POLICY CONSIDERATIONS: The recommended action is in compliance with applicable HUD Procurement Regulations and LHC's Procurement Policy. Respectfully Submitted, N', 1 Douglq�-lI. Flemii , Secretat�i t the Board 4-LarvsO TI-ousing Commission TDDrrTY#: 1-800-545-1833 Ext.919 LEI "Equal Housing Opportunity' Lansing Housing Commission Board Meeting January 22,2020 Transmittal—Contract LHC&Northern Home Improvement Resolution No. '1317 Page 2 of 2 Lansing Housing Commission Summary Results for DECEMBER FY2020 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(unfav) 34,214 15,042 12,140 10,670 72,066 85,377 7,816 97,022 Tenant Revenue Variance (2,771) (10,551) (3,590) (6,126) (23,038) - - HUD Revenue Variance 12,673 10,075 9,714 8,676 41,139 71 (528) 95,392 Capital Fund Income 940 940 940 940 3,760 - - - Other Income 23,372 14,577 5,076 7,180 50,205 85,306 8,344 1,630 Other - - - - - - - Budgeted Revenue 109,517 136,572 189,558 87,555 523,201 74,939 82,372 882,894 %Variance fav(unfav) 31% 11% 6% 12% 14% 114% 9% 11% EXPENSES: Total Expense Variance Unfav(Fav) (23,227) 21,056 (18,352) (3,611) (24,135) 2,170 (4,438) 46,711 Salary Expenses (3,923) 262 866 (271) (3,125) (6,104) (661) - Employee Benefit Expenses 1,029 129 1,486 1,268 3,912 (2,245) (2,849) Utilities (19,619) 8,157 (3,297) (6,131) (20,891) 1,329 (105) - Write-offs (1,971) 295 (1,861) (201) (3,738) - - Legal 1,163 616 1,353 286 3,418 621 Professional Services 415 (151) 253 494 1,012 6,754 43 Recreation/Other Services (592) (1,200) (800) 200 (2,392) (1,500) - Insurance (2,055) (1,021) (1,802) 1,896 (2,982) (239) (277) Sundry/Postage/Office Supplies (158) (1,012) (50) 415 (805) (662) (2,546) Management Fee 52 263 (99) (51) 165 - (106) - HAP Expense - 46,711 Inspections 88 - 75 - 163 - (1,102) - Maintenance Costs 4,674 14,765 (5,062) (3,187) 11,189 124 89 Maintenance Contract-Unit Turns (4,200) 1,459 (8,845) 1,505 (10,081) - - Other 1,869 (1,447) (569) 16S 19 4,092 3,076 - Budgeted Expense 103,467 115,463 120,882 98,443 438,255 57,896 69,189 882,881 %Variance fav(unfav) 22% -18% 15% 4% 6% -4% 6% -5% Curr Mo.Actual Net Income(Loss) $ 63,492 $ 15,095 $ 99,167 $ 3,393 $ 181,148 $ 100,250 $ 25,437 $ 50,325 YTD Actual Net Income(Loss)Net of CWIP $ 143,246 $ 128,568 $ 34,715 $ 12,345 $ 318,874 $ 370,673 $ 48,977 $ 249,549 Prior YR YTD Net Income(Loss) $ 16,085 $ 203,814 $ (9,557) 5 207,330 $ 417,672 $ 289,957 $ 61,718 $ (132,617) Cash Balance-December $ 524,451 $ 527,213 $ 584,017 $ 429,59 $2,065,272 $ 1,373,601 611,480 407,984 Cash Balance-November $ 467,120 $ 517,607 $ 518,022 $ 432,557 1935 306 $ 1,283,148 $ 591,910 358,69 Cash Balance-October $ 448,569 $ 495,445 $ 509,116 $ 431,280 $1,884,410 $ 1,221,403 S 609,506 366,97 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1912\Summary 1912\Summary MTD 1/16/2020 3:55 PM Lansing Housing Commission Summary Results YTD for DECEMBER FY2020 Description MT Vernon Hildebrandt La Roy Froh $o Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 97,872 5,063 52,198 73,238 228,371 8,403 12,324 658,608 Tenant Revenue Variance 9,669 (50,175) (26,492) (22,696) (89,694) - - - HUD Revenue Variance 59,940 30,959 33,117 59,327 183,343 4,078 8,647 651,426 Capital Fund Income 16,459 16,927 16,745 16,354 66,485 - - - Other Income 11,804 7,353 28,828 20,253 68,237 4,325 3,677 7,182 Other - - - - - _ 0 Budgeted Revenue 705,889 871,162 813,490 572,553 2,963,094 640,028 493,532 5,297,364 %Variance fav(unfav) 14% 1% 6% 13% 8% 1% 2% 12% EXPENSES: Total Expense Variance Unfav(Fav) 14,287 9,535 56,927 15,993 96,741 11,868 4,586 409,136 Salary Expenses (16,822) 3,278 (5,123) (2,251) (20,917) (45,990) 92 - Employee Benefit Expenses 1,728 9,138 (1,987) 2,647 11,526 (7,267) (29,573) Utilities (31,225) (1,933) (13,260) (15,331) (61,750) 2,314 (74) Write-offs 19,634 (483) 11,979 788 31,919 - - Legal (688) (4,463) 143 (6,968) (11,976) 10,035 - Professional Services 30,117 26,082 25,262 18,104 99,565 17,759 10,426 Insurance (7,044) (3,421) (6,908) 9,910 (7,463) 2,108 (5,312) Sundry/Postage/Office Supplies 1,168 (5,511) (1,636) 3,555 (2,424) 9,910 7,844 Management Fee 772 1,626 432 (661) 2,168 - 1,729 - HAP Expense - - 409,136 Pilot 2,100 (4,694) (2,537) (929) (6,060) - - Inspections 2,795 - 9,335 - 12,130 480 (8,530) Maintenance Costs 30,319 785 67,135 1,789 100,029 21,693 261 Maintenance Contract-Unit Turns (12,756) (12,488) (18,799) 3,880 (40,163) - - Other (5,811) 1,619 (7,110) 1,461 (9,842) 826 27,724 - Budgeted Expense 668,974 754,653 777,408 624,489 2,825,524 358,711 459,718 5,297,286 %Variance fav(unfav) -2% -1% -7% -3% -3% -3% -1% -8% YTD Actual Net Income(Loss)Net of CWIP $ 143,246 $ 128,568 $ 34,715 $ 12,345 $ 318,874 $ 370,673 $ 48,977 $ 249,549 YTD Budgeted Net Income(Loss) $ 36,915 $ 116,509 $ 36,082 $ (51,936) $ 137,570 $ 281,318 $ 33,814 $ 78 Prior YR YTD Net Income(Loss) $ 16,085 $ 203,814 $ (9,557) $ 207,330 $ 417,672 $ 289,957 $ 61,718 $ (132,617) Additional Income-Accounting Adjustments 22,747 16,531 3,361 7,036 49,675 92,821 7,425 TBD C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1912\Summary 1912\Summary YTD 1/16/2020 3:55 PM December Ratios HCV Ratios Prior Months Number of Vouchers Used 1,778 11/19 $ 559.34 HCV 8002 Expenses $ 927,056.56 10/19 $ 534.98 Average Cost Per Voucher $ 521.40 09/19 $ 526.60 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 192 216 200 191 799 11/19 95.3% Number of Possible Units 202 220 212 198 832 10/19 96.9% Year-to-Date Occupancy Rate 95.0% 98.2% 94.3% 96.5% 96.0% 09/19 97.1% Average Revenue Per Occupied Unit 11/19 $ 607.59 Total UPH Revenue $ 143,731.63 $ 151,613.13 $ 201,697.83 $ 98,224.66 $ 595,267.25 10/19 $ 607.04 Average Revenue Per Occupied Unit $ 748.60 $ 701.91 $ 1,008.49 $ 514.27 $ 745.02 09/19 $ 869.13 Average Tenant Revenue Per Occupied Unit 11/19 5 131.32 Total Tenant Revenue $ 29,023.00 $ 31,142.00 $ 25,669.00 $ 26,397.00 $ 112,231.00 10/19 $ 144.96 Average Tenant Revenue Per Occupied Unit 151.16 144.18 128.35 S 138.20 140.46 09/19 $ 146.78 Average Cost Per Occupied Unit 11/19 $ 632.57 YTD Average Monthly Expenses $ 113,876.81 $ 127,364.67 $ 139,055.76 $ 106,747.03 $ 487,044.26 10/19 $ 631.81 Average Cost Per Occupied Unit 593.21 589.65 695.28 558.88 609.57 09/19 $ 625.20 Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 524,450.60 $ 527,212.55 $ 584,017.08 $ 429,591.85 $ 1,373,600.59 $ 611,479.64 YTD Expenses $ 683,260.83 $ 764,198.01 $ 834,334.54 $ 640,482.16 $ 370,579.00 $ 464,303.89 Number of Months 6 6 6 6 6 6 Average Monthly Expenses $ 113,876.81 $ 127,364.67 $ 139,055.76 $ 106,747.03 $ 61,763.17 $ 77,383.98 Number of Months of Operating Reserves (would like to have 4 months of operating reserves) 4.61 4.14 4.20 4.02 22.24 7.90 Prior Months 11/19 3.87 4.12 3.54 3.96 20.66 7.41 10/19 3.65 3.83 3.48 3.90 19.08 8.53 09/19 3.97 4.28 3.73 4.65 22.62 8.40 06/19 3.58 3.90 4.78 4.51 17.81 7.12 C:\Users\Stevenr\Box\My Box Flies-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 1912\Summary 1912\Ratios All 1/16/20203:55 PM Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending December 31,2019 YTO Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 200.431 $ 190.762 $ 9,669 $ 185,059 $ 381,524 $ 190,762 Tenant Revenue-Other 27,118 15,750 11,368 19,525 31,500 15,750 Total Tenant Revenue $ 227,549 $ 206,512 $ 21,037 $ 204,584 $ 413,024 $ 206,512 HUD PHA Operating Grants 501,076 441,137 59,940 482,812 882,273 441,137 CFP Operational Income 71,195 90,000 (18,805) 151,731 90,000 - Fraud Recovery and Other 26,687 3,504 23,183 3,512 6,908 3,404 Total Operating Revenue $ 826,507 $ 741,153 $ 85,355 $ 842,639 S 1,392,205 $ 651,052 Administrative Salaries $ 44.300 $ 44,553 S (253) $ 42,554 $ 90,189 $ 45,636 Auditing Fees 5,150 2.500 2,650 - 5,000 2.500 Management Fees 114,283 58.775 55,508 111,520 117,550 58,775 Bookkeeping Fees 8,709 8,640 69 8,814 17,280 8,640 Employee Benefits Contributions -Admin 12,703 11,190 1,513 13,673 22,683 11,493 Office Expenses 18,521 17,510 1,011 11,299 29,667 12,157 Legal 8,212 8,900 (688) 12,597 17,800 8,900 Travel 381 480 (99) 642 960 480 Other 1,921 - 1,921 877 - - Tenant Services-Other 828 9,200 (8,372) 13,244 18.200 9,000 Water 32,922 48,100 (15,178) 42,983 96,300 48,200 Electricity 14,837 21,500 (6,663) 20,782 43,600 22,100 Gas 11,412 20,535 (9,123) 18,896 49,570 29,035 Other Utilities Expense 139 400 (261) 41 6,400 6,000 Ordinary Maintenance and Operations-Labor 27,714 44,283 (16,569) 49,029 90,848 46,565 Ordinary Maintenance and Operations-Material 57,737 35,500 22,237 52,831 68.050 32,550 Ordinary Maintenance and Operations-Contrac 176,676 176,855 (179) 308,821 361,375 184.520 Employee Benefits Contributions -Ordinary 25,791 25,576 215 25.859 51,194 25,618 Protective Services-Other Contract Costs 968 1,200 (232) 1,201 2,400 1,200 Property Insurance 22,805 27,508 (4,703) 23,878 55,876 28,368 Liability Insurance 8,716 9,556 (841) 8,769 19,174 9,618 Workers Compensation 105 1,488 (1,383) 291 2,976 1,488 All Other Insurance 999 1,116 (117) 1.316 2,232 1,116 Other General Expenses 38.868 9,553 29,315 23,337 18,931 9,378 Compensated Absences - - - - - - Payment in Lieu of Taxes 11,203 9,103 2,100 8,658 17.285 8,183 Bad debt-Tenant Rents 29,234 9,600 19,634 15,822 19,200 9,600 Interest Expense 8,127 8,117 10 8.820 15,871 7,754 Total Operating Expenses S 683,261 S 611,738 $ 71,523 S 826,554 $ 1,240,612 S 628,8 44 Net Income(Loss) $ 143, 446 S 129,415 $ 13,832 $ 16,085 $ 151,592 $ 22,178 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending December 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 199,983 $ 250,158 $ (50.175) $ 213.241 $ 490,116 $ 239,958 Tenant Revenue-Other 19,256 12,770 _ 6,486 18,705 25,415 12,645 Total Tenant Revenue $ 219,239 $ 262.928 $ (43,689) $ 231.946 $ 515,531 $ 252,603 HUD PHA Operating Grants 576,386 545,428 30,959 598,133 1.090,856 545.428 CFP Operational Income 76,541 80,000 (3,459) 146.029 80,000 - Fraud Recovery and Other 20,590 3,192 17,398 3,699 6,384 3,192 Total Operating Revenue $ 892,756 $ 891,548 $ 1,208 $ 979.807 $ 1,692,770 $ 801,222 Administrative Salaries $ 45,265 $ 45,201 $ 64 $ 42,118 $ 91,588 $ 46,387 Auditing Fees 5,150 - 5,150 - 5,000 5,000 Management Fees 126.137 64,897 61,239 121,683 129,795 64,897 Bookkeeping Fees 9,729 9,540 189 9,677 19,080 9,540 Employee Benefits Contributions -Admin 19,273 15,177 4,096 13,363 28,726 13,550 Office Expenses 23,704 20,915 2,789 15,704 38,815 17,900 Legal 10,402 14,865 (4,463) 11,065 26,865 12,000 Travel 576 480 96 215 960 480 Other 323 - 323 187 - Tenant Services-Other 3,072 10,200 (7,128) 12,960 20,600 10,400 Water 50,478 48,166 2,312 47,879 96,916 48,750 Electricity 11,999 16,832 (4,833) 16,447 31,882 15,050 Gas 10,102 10,265 (163) 5,864 54,065 43,800 Other Utilities Expense - 90 (90) - 6,590 6,500 Ordinary Maintenance and Operations-Labor 52,064 48,850 3,214 28,854 99,518 50,668 Ordinary Maintenance and Operations-Material 43,945 38,600 5,346 37,372 76,100 37,500 Ordinary Maintenance and Operations-Contrac 224,805 241.050 (16245) 307.403 489,200 248.150 Employee Benefits Contributions -Ordinary 27,335 22,293 5,042 15,246 45,241 22,948 Protective Services-Other Contract Costs 1,556 1,848 (292) 1,978 3,696 1,848 Property Insurance 22,178 24,448 (2,270) 21,225 49,660 25,212 Liability Insurance 7,978 7,734 244 7,180 15,518 7,785 Workers Compensation 114 984 (870) 317 1,968 984 All Other Insurance 344 870 (526) 1,228 1,740 870 Other General Expenses 36,939 10,857 26,082 25,001 20,182 9,325 Compensated Absences - - _ Payment in Lieu of Taxes 12,255 16,950 (4,694) 14,028 29,645 12,696 Bad debt-Tenant Rents 4,917 5,400 (483) 4,301 10,800 5,400 Interest Expense 13,545 13,528 17 14,700 26,452 12,923 Total Operating Expenses $ 764,188 $ 690.040 $ 747148 $ 775,993 $ 1,420,603 $ 730,563 Net Income(Loss) $ 128,568 $ 201,508 $ (72,940) $ 203 1414 $ 272,167 $ 70,659 Lansing Housing Commission Budget vs.Actual LeRoy Froh For the Period Ending December 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 149,062 $ 175,554 $ (26,492) $ 174,841 $ 351,108 $ 175.554 Tenant Revenue-Other 37,567 14,380 23,187 14,469 28,680 14,300 Total Tenant Revenue $ 186.629 $ 189,934 $ (3,305) $ 189,309 $ 379,788 $ 189,854 HUD PHA Operating Grants 520,717 487,599 33,117 537,740 975,198 467,599 CFP Operational Income 149,462 185,000 (35,538) 151.029 185,000 - Fraud Recovery and Other 12,242 3,240 9,002 2,644 6,480 3,240 Total Operating Revenue $ 869,049 $ 865,773 $ 3,276 $ 880,722 $ 1,546,466 $ 680,693 Administrative Salaries $ 39,114 $ 44,687 $ (5,573) $ 42,137 $ 90,487 $ 45,800 Auditing Fees 5,150 - 5,150 - 5,000 5,000 Management Fees 120,291 62,142 58,149 115,155 124,285 62,142 Bookkeeping Fees 9,151 9,135 16 8,716 18,270 9,135 Employee Benefits Contributions -Admin 11,554 11,710 (155) 20,121 22,777 11,068 Office Expenses 16,251 18,469 (2,218) 15,218 36,155 17,686 Legal 12,143 12,000 143 12,774 24,000 12,000 Travel - 420 (420) 66 850 430 Other 1,051 1,000 51 6,786 2,000 1,000 Tenant Services-Other 2,120 7,200 (5,080) 11,136 14,400 7,200 Water 36,427 34,200 2,227 32,932 68,400 34,200 Electricity 17,461 22,000 (4,539) 21,351 43,900 21,900 Gas 11,607 22,400 (10.793) 7,534 59,200 36,800 Other Utilities Expense 187 12.342 (12,155) 162 12,684 342 Ordinary Maintenance and Operations-Labor 48,298 47,847 451 54,763 97,591 49,744 Ordinary Maintenance and Operations-Material 78,989 50,000 28,989 64,656 101,300 51,300 Ordinary Maintenance and Operations-Contrac 283,312 255,560 27,752 339,942 505,810 250,250 Employee Benefits Contributions -Ordinary 24,456 26,288 (1,832) 27,407 53,321 27,032 Protective Services-Other Contract Costs 1,475 1,800 (325) 1,770 3,600 1,800 Property Insurance 29,682 34,637 (4,954) 30,069 70,356 35,719 Liability Insurance 11,772 10,464 1,308 9,499 20,996 10,533 Workers Compensation 110 948 (838) 307 1,896 948 All Other Insurance 344 2,769 (2,425) 6,407 5,115 2,346 Other General Expenses 36,710 11,448 25,262 26,558 22,896 11,448 Compensated Absences - - - - - Payment in Lieu of Taxes 6,099 8,635 (2,537) 9,655 15,901 7,265 Bad debt-Tenant Rents 22,579 10,6tx1 11,979 16,475 20,600 10,000 Interest Expense 8,001 7,991 10 8,683 15,625 7,634 Total Operating Expenses $ 834,335 $ 726,692 $ 107,642 $ 890,279 $ 1,457,415 $ 730,722 Net Income(Loss) $ 34,715 $ 139,081 $ (104,366) $ (9,557) $ 89,051 $ (50,030) Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending December 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 172,442 $ 195,138 $ (22,696) $ 187,812 $ 390,276 $ 195,138 Tenant Revenue-Other 9,279 10,656 (1,377) 14,162 21,312 10,656 Total Tenant Revenue $ 181,721 $ 205,794 $ (24,073) $ 201,973 $ 411,588 $ 205,794 HUD PHA Operating Grants 368,945 309.618 59,327 341,057 619,236 309,618 CFP Operational Income 70,007 214,299 (144.292) 363,930 214,299 - Fraud Recovery and Other 32,154 3,489 28,665 7,902 6,978 3,489 Total Operating Revenue $ 652,827 $ 733,200 $ (80,372) $ 914,862 $ 1,252,101 $ 518,901 Administrative Salaries $ 42,588 $ 46,265 $ (3,677) $ 31,922 $ 93,170 $ 46,905 Auditing Fees 5,150 - 5,150 - 5,000 5,000 Management Fees 112,072 59,081 52,991 110.194 118,162 59,081 Bookkeeping Fees 8,545 8,685 (140) 8,618 17,370 8,685 Employee Benefits Contributions -Admin 19,552 18,294 1,258 16,293 35,175 16,880 Office Expenses 21,513 15.341 6,172 14,035 29,183 13,842 Legal 8,133 15,101 (6,968) 11,630 30,202 15,101 Travel 277 - 277 (716) - - Other 587 - 587 16,930 - - Tenant Services-Other 5,015 4,800 215 7,785 9,600 4,800 Water 93,031 106,410 (13,379) 100,292 212,820 106,410 Electricity 58,005 53,508 4,497 54,524 107,016 53,508 Gas 15,548 20,858 (5,310) 18,116 46,305 25,447 Other Utilities Expense 181 1,320 (1,139) 167 1,485 165 Ordinary Maintenance and Operations-Labor 50,004 48,578 1,426 66,862 99,032 50,454 Ordinary Maintenance and Operations-Material 35,088 33,274 1,814 44,485 66,548 33,274 Ordinary Maintenance and Operations-Contrac 66,731 64,953 1,768 117,288 127,735 62,772 Employee Benefits Contributions -Ordinary 27,727 26,337 1,389 30,739 53,534 27,197 Protective Services-Other Contract Costs 795 954 (159) 1,710 1,908 954 Property Insurance 23,081 14,266 8,815 12,381 28,977 14,711 Liability Insurance 11,967 10,014 1,953 9,330 20,093 10,080 Workers Compensation 103 900 (797) 286 1,800 900 All Other Insurance 999 1,060 (61) 1,052 1,880 820 Other General Expenses 27,971 9,867 18,104 27,576 19,733 9,867 Compensated Absences - - - Payment in Lieu of Taxes 207 1,136 (929) 1,203 1,814 677 Bad debt-Tenant Rents 3,788 3,000 788 2,845 6,000 3,000 Interest Expense 1,827 1,825 2 1,983 3,568 1,743 Total Operating Expenses $ 640,482 $ 565,837 $ 74,645 $ 707,532 $ 1,138,110 $ 572,273 Net Income(Loss) $ 12,345 $ 167,363 $ (155,018) $ 207,330 $ 113,990 $ (53,372) Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending December 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 721,918 $ 611,612 $ (89,694) $ 760,953 $ 1,613,024 $ 801,412 Tenant Revenue-Other 93,221 53,556 39,665 66,860 106,907 53,351 Total Tenant Revenue $ 815,138 $ 865,168 $ (50.030) $ 827,813 $ 1,719,931 $ 854,763 HUD PHA Operating Grants 1.967,124 1,783,781 183,343 1.959.742 3,567.563 1,783,781 CFP Operational Income 367,204 569,299 (202.094) 812,720 569.299 - Fraud Recovery and Other 91,673 13,425 78,248 17,756 26,749 13,324 Total Operating Revenue $ 3,241,140 $ 3,231,673 $ 9,467 $ 3,618,030 $ 5,883,541 $ 2,651,868 Administrative Salaries $ 171.267 $ 180.706 $ (9,439) $ 158.731 $ 365,434 $ 184,728 Auditing Fees 20,600 2,500 18,100 - 20,000 17,500 Management Fees 472.783 244,896 227,887 458.552 489.792 244,896 Bookkeeping Fees 36,134 36,000 134 35,825 72,000 36,000 Employee Benefits Contributions-Administrativc 63,082 56,371 6,711 63,450 109,362 52,991 Office Expenses 79,989 72,235 7,754 56,256 133,820 61,585 Legal Expense 38,890 50,866 (11.976) 48,067 98,867 48,001 Travel 1,233 1,380 (147) 207 2,770 1,390 Other 3,882 1,000 2,882 24,780 2,000 1,000 Tenant Services-Other 11,036 31,400 (20,365) 45,125 62,800 31,400 Water 212,858 236,876 (24,018) 224,085 474,436 237,560 Electricity 102,302 113,840 (11,538) 113.103 226,398 112,558 Gas 48,669 74,058 (25,389) 50,410 209,140 135,082 Other Utilities Expense 507 14,152 (13,645) 370 27,159 13,007 Ordinary Maintenance and Operations-Labor 178,080 189,558 (11,478) 199,508 386,989 197,431 Ordinary Maintenance and Operations-Material 215,760 157,374 58,386 199,344 311,998 154,624 Ordinary Maintenance and Operations-Conlrac 751,524 738,428 13,096 1,073,453 1,484,120 745,692 Employee Benefits Contributions-Ordinary 105,309 100,494 4,815 99,252 203,290 102,795 Protective Services-Other Contract Costs 4,794 5,802 (1,008) 6,660 11,604 5,802 Property Insurance 97,745 100,858 (3,113) 87,553 204,869 104,011 Liability Insurance 40,433 37,768 2,665 34,777 75,782 38,015 Workers Compensation 432 4,320 (3,888) 1,202 8,640 4,320 All Other Insurance 2,687 5,815 (3,129) 10,003 10,967 5,152 Other General Expenses 140,488 41,725 98,763 102,473 81,742 40,018 Compensated Absences - - - - - - Payments in Lieu of Taxes 29,764 35,824 (6,060) 33,544 64,645 28,821 Bad debt-Tenant Rents 60,519 28,600 31,919 39,443 56,600 28,000 Interest Expense 31,500 31,461 39 34,186 61,515 30,054 Total Operating Expenses $ 2,922,266 $ 2,594,307 $ 327,959 $ 3,200,359 $ 5,256,740 $ 2,662,433 Net Income(Loss) $ 318,874 $ 637,366 $ (318,492) $ 417,671 $ 626,801 $ (10,565) Lansing Housing Commission Budget vs.Actual COCC For the Period Ending December 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 572,503 $ 568,508 $ 3,996 $ 557,053 $ 911,297 $ 342,789 Bookkeeping Fees Income 36,068 35,986 82 35,825 71,971 35,986 Fraud Recovery and Other 132,681 35,535 97.146 42,434 71,070 35,535 Total Operating Revenue $ 741,252 $ 640,028 $ 101,224 $ 635,311 $ 1,054,338 $ 414,309 Administrative Salaries $ 70,144 $ 116.134 $ (45,990) $ 140,222 $ 233,633 $ 117,499 Auditing Fees 5,150 2,500 2,650 - 5,900 3,400 Employee Benefits Contributions -Admin 27,848 38,443 (10,595) 36,067 75,063 36,620 Office Expenses 45,725 28,555 17,170 22,740 54,801 26,246 Legal 11,185 1,150 10,035 750 2,300 1,150 Travel 2,555 6,240 (3,685) 4,755 12.480 6,240 Other 29,614 31,552 (1,938) 24,195 47,344 15,792 Tenant Services-Other 4,006 1,500 2,506 - 1,500 - Water 978 798 180 5,387 1,596 798 Electricity 7,228 5,250 1,978 4,910 10,500 5,250 Gas 1,290 1,134 156 (4,790) 2,268 1,134 Other Utilities Expense 204 204 (0) 234 408 204 Ordinary Maintenance and Operations-Materia - 350 (350) 124 500 150 Ordinary Maintenance and Operations-Contras 25,335 2.862 22,473 3,180 5,899 3,037 Protective Services-Other Contract Costs 313 400 (87) 388 400 - Property Insurance 1,082 960 122 884 1,920 960 Liability Insurance 565 120 445 226 240 120 Workers Compensation 65 600 (535) 136 1,200 600 All Other Insurance 2,077 - 2,077 40,600 - - Other General Expenses 133.859 116,100 17,759 62,821 227,800 111,700 Compensated Absences - - - - - - Interest Expense 1,357 1,359 (2) 2,525 2,373 1,014 Total Operating Expenses $ 370,579 $ 356,211 $ 14.368 $ 345,354 $ 688,124 $ 331,914 Net Income(Loss) $ 370,673 $ 283.818 $ 86,856 $ 289,957 $ 366,213 $ 82.396 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending December 31,2019 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 6,447,313 $ 5,787,240 $ 660,073 $ 5,609,849 $ 11,574,480 $ 5,787,240 Other Revenue 7,622 - 7,622 127 - - Fraud Recovery and Other 14.318 3,578 10,740 7,015 7,306 3,728 Total Operating Revenue $ 6,469.253 $ 5.790,818 $ 678,435 $ 5,616,991 $ 11,581,786 $ 5,790,968 Administrative Salaries $ 151,217 $ 151,125 $ 92 $ 154,792 $ 304,337 $ 153,212 Auditing Fees 25,750 - 25,750 - 25,000 25,000 Management Fees 99,720 97,991 1,729 98,501 195,982 97,991 Bookkeeping Fees - _ _ _ _ _ Employee Benefits Contributions -Admin 38,128 64,919 (26,791) 38,332 129,885 64,966 Office Expenses 90,408 84,547 5,861 69,637 147,420 62,873 Legal Expense _ _ _ _ - _ Travel 1,066 - 1,066 257 - _ Other 200 32,000 (31.800) 37 64,000 32,000 Tenant Services-Other _ _ Water - _ Electricity _ _ _ _ Gas - _ - 17 _ - Other Utilities Expense 241 315 (74) 355 630 315 Ordinary Maintenance and Operations-MateriE - - _ _ _ Ordinary Maintenance and Operations-Contra, 25,213 1,482 23,731 26,553 2,964 - Protective services-Other Contract Costs 209 300 (91) 259 300 - Property Insurance 1,657 - 1,657 - - _ Liability Insurance 7,515 7,791 (276) 8,224 15,582 7,791 Workers Compensation 831 7,524 (6,693) 2,312 15,048 7,524 All Other Insurance - Other General Expenses 22,150 11,724 10,426 12,700 22,548 10,824 Compensated Absences _ _ - _ Housing Assistance Payments 5.706.422 5,297,286 409,136 5,275,913 10,594,572 5,297,286 Bad Debt-Tenant Rents _ - Interest Expense _ - _ _ Total Operating Expenses $ 6,170,726 $ 5,757,004 $ 413,723 $ 5,687,890 $ 11,518,267 $ 5,761,263 Net Income(Loss) $ 298,527 $ 33,814 $ 264.712 $ (70.899) $ 63,519 $ 29,705 0 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for December 2019 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 35,491.60 1010-0000-111111 Chase Checking 57,330.58 524,450.60 1010-0000-112200 Accounts Receivable 3,419.63 15,035.65 1010-0000-112201 Allowance for Doubtful Accounts (341.96) (1,503.56) 1010-0000-112300 A/R-Due from Oliver Gardens - 1,672.00 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany (8,779.60) (25,929.88) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance (2,192.58) 42,298.55 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - 17,828.83 1010-3000-144000 Construction in Progress 13,222.20 145,754.95 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 62,658.27 3,983,000.07 LIABILITIES 1010-0000-200000 OPEB Liability - 181,088.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable (13,872.75) 204.00 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits (8.00) 34,980.60 1010-0000-211999 Tenant Refunds - 5,969.58 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 21,658.66 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes 2,783.40 29,632.42 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (2,958.89) 351,062.15 1010-0000-260601 Note Payable-Curr-PNC 35,569.60 TOTAL LIABILITIES (14,056.24) 927,916.52 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets - 1,047,270.92 1010-0000-282000 Income and Expense Clearing - (2,126,291.57) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing 76,714.51 1,719,955.13 TOTAL EQUITY 76,714.51 3,055,083.55 TOTAL LIABILITES&EQUITY 62,658.27 3,983,000.07 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for December 2019 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 36,248.00 1020-0000-111111 Chase Checking 9,413.62 527,212.55 1020-0000-112200 Accounts Receivable (8,056.95) 4,375.13 1020-0000-112201 Allowance for Doubtful Accounts 805.70 (437.51) 1020-0000-112300 A/R-Due from Oliver Gardens - 3,278.57 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany 8,621.62 215.04 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance (2,292.03) 42,647.40 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 59,094.55 1020-3000-144000 Construction in Progress 20,888.01 184,570.52 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 _ TOTAL ASSETS 29,379.97 6,180,710.81 LIABILITIES 1020-0000-200000 OPEB Liability - 94,792.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable (8,546.94) - 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits (210.00) 37,093.00 1020-0000-211999 Tenant Refunds 123.05 3,452.79 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 17,610.46 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes 653.80 40,437.00 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr-PNC (4,931.49) 585,103.56 1020-0000-260601 Note Payable-Curr-PNC - 59,282.67 TOTAL LIABILITIES (12,911.58) 1,070,987.06 EQUITY 1020-0000-280100 Invest C - 3,815,930.00 1020-0000-280500 Unrestricted Net Assets - (86,047.10) 1020-0000-282000 Income and Expense Clearing - (1,581,749.94) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing 42,291.55 2,006,736.79 TOTAL EQUITY 42,291.55 4,109,723.75 TOTAL LIABIUTES& EQUITY 29,379.97 5,180,710.81 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for December 2019 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 37,764.00 1080-0000-111111 Chase Checking 66,187.09 584,017.08 1080-0000-112200 Accounts Receivable (3,342.98) 7,018.06 1080-0000-112201 Allowance for Doubtful Accounts 329.19 (701.81) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany 2,210.43 (18,385.01) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance (3,781.55) 53,861.15 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress - 58,605.04 1080-3000-144000 Construction in Progress 17,406.20 115,761.95 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155,143.00 TOTAL ASSETS 79,008.38 4,661,167.32 LIABILITIES 1080-0000-200000 OPEB Liability - 152,638.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable (36,196.33) - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits 511.00 39,924.00 1080-0000-211999 Tenant Refunds (2.00) 3,820.40 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 19,823.43 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes 1,035.26 23,504.85 1080-0000-214000 Accrued Comp Absences-non curr - 5,636.66 1080-0000-260600 Note Payable Non Curr-PNC (2,913.02) 345,619.32 1080-0000-260601 Note Payable-Curr-PNC - 35,018.13 TOTAL LIABILITIES (37,565.09) 910,743.99 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets - 134,241.63 1080-0000-282000 Income and Expense Clearing - (1,661,407.63) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing 116,573.47 1,273,120.33 TOTAL EQUITY 116,573.47 3,750,423.33 TOTAL LIABIL.ITES &EQUITY 79,008.38 4,661,167.32 Lansing Housing Commission 1090 South Washington Park Balance Sheet for December 2019 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 24,348.00 1090-0000-111111 Chase Checking (2,964.89) 429,591.85 1090-0000-112200 Accounts Receivable 3,328.08 17,008.27 1090-0000-112201 Allowance for Doubtful Accounts (335.51) (1,700.83) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany 3,373.89 (10,467.74) 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance (4,468.19) 56,938.32 1090-0000-140000 Land - 180,543.00 1090-3000-144000 Construction in Progress 42,405.58 327,375.83 1090-0000-146000, Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment- Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566,612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow-MERS - 142,995.00 TOTAL ASSETS 41,338.96 3,493,692.21 LIABILITIES 1090-0000-200000 OPEB Liability - 94,299.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable (2,764.09) - 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits (124.00) 24,347.00 1090-0000-211999 Tenant Refunds 43.00 6,456.91 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual - 48,277.38 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes (949.63) (4,742.11) 1090-0000-214000 Accrued Comp Absences-non curr - 14,218.74 1090-0000-260600 Note Payable Non Curr- PNC (665.18) 78,920.93 1090-0000-260601 Note Payable-Curr-PNC - 7.996.27 TOTAL LIABILITIES (4,459.90) 533,943.26 EQUITY 1090-0000-280100 Invest C - 3,032,805.00 1090-0000-280500 Unrestricted Net Assets - 103,079.44 1090-0000-282000 Income and Expense Clearing - (1,480,299.53) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing 45,798.86 1,310,236.04 TOTAL EQUITY 45,798.86 2,959,748.95 TOTAL LIABILITES& EQUITY 41,338.96 3,493,692.21 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for December 2019 Period Amount Balance ASSETS 5005-0000-111101 General Fund Checking - 7,222.00 5005-0000-111105 LHC-Payroll Account 506.41 70,675.19 5005-0000-111111 Chase Checking 89,946.24 1,295,703.40 5005-0000-112500 Accounts Receivable HUD 8,975.00 40,950.00 5005-0000-112954 Accounts Receivables-Misc - 5005-1010-115700 Intercompany 8,779.60 25,929.88 5005-1020-115700 Intercompany (8,621.62) (215.04) 5005-1080-115700 Intercompany (2,210.43) 18,385.01 5005-1090-115700 Intercompany (3,373.89) 10,467.74 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (2,171.63) 12,528.92 5005-8002-115700 Intercompany (958.31) 47,391.60 5005-8005-115700 Intercompany 2,647.48 (2,522.97) 5005-8010-115700 Intercompany (4.46) 4,596.53 5005-8021-115700 Intercompany (1.00) - 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance (303.84) 4,574.90 5005-0000-121200 Prepaid-Other - 480.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - 5005-0000-146000 Dwelling Structures - 737,970.74 500&0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG 1,860.00 274.783.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS 95.069.55 3,031,362.09 LIABILITIES 5005-0000-200000 OPEB Liability - ,3 5005-0000-200300 Pension Liability - 178,305.00 5.00 5005-0000-210000 Construction Costs Payabe - 5005-0000-211100 Accounts Payable (547.33) - 5005-0000-211343 Accounts Payable Misc - 5005-0000-211704 Health Insurance W/H - - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,692,89 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent 165.00 3,335.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,797.72) 38,710.51 5005-0000-260701 Note Payable-Curr-Davenport - 57,631.56 TOTAL LIABILITIES (5,180.05) 383,525.82 EQUITY 5005-0000-280100 Invest C - , 5.00 327 5005-0000-280500 Unrestricted Net Assets - 327,575.00 5005-0000-282000 Income and Expense Clearing - 1,921,039.82 5005-3000-282000 Income and Expense Clearing 100,249.60 136,766.45 TOTAL EQUITY 100,249.60 2,647,836.27 95069.55 3,031,362.09 TOTAL LIABILITES&EQUITY , Lansing Housing Commission Housing Choice Voucher Balance Sheet for December 2019 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 19,569.80 611,479.64 8002-0000-111111 Chase Checking 49,292.63 407,984.43 8002-0000-112200 Accounts Receivable - - 8002-0000-112954 Accounts Receivables-Misc - - 8001-5005-115700 Intercompany 2,171.63 (12,528.92) 8002-5005-115700 Intercompany 958.31 (47,391.60) 8001-0000-121100 Prepaid Insurance (1,656.62) 13,260.51 8001-0000-146500 Dwelling Equipment- Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147.708.00 TOTAL ASSETS 70,335.75 1,120,612.06 LIABILITIES 8001-0000-200000 OPEB Liability - 259,087.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable (5,425.33) - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES (5,425.33) 554,351.18 EQUITY 8001-0000-280500 Unrestricted Net Assets - (311,896.99) 8001-0000-282000 Income and Expense Clearing - 471,582.93 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing 25,510.14 46,920.31 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets - 453,953.00 8002-0000-282000 Income and Expense Clearing - 47,400,912.94 8002-8002-282000 Income and Expense Clearing 50,250.94 (47.649,677.11) TOTAL EQUITY 75,761.08 566,160.88 TOTAL LIABILITES&EQUITY 70,335.75 1,120,512.06 LHC COMNUSSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 January 22, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: December Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator has received notification that LHC has been awarded the FSS Coordinator funding for 2020. HCV Orientations: LHC had two (2) orientations during the month of November 2019 and fourteen (14) vouchers issued. HCV is in the process of pulling another 100 vouchers off the waiting list. One (1) VASH orientation was held for the month of November, and four (4) vouchers were issued. Waiting List: We are currently on waiting list number 301 out of 650. Once the part time person is established the primary goal will be to process the rest of the 2018 waiting list so that a new list may be open by spring. Once the new list is established it is anticipated that better response to pulls will happen. Department Initiatives: In the HCV Program there are currently 1,778 vouchers housed in all its programs. Fifty-one participants are with the Shelter Plus Care Program (S+C), 78 are housed under the Permanent Supportive Housing Program (PSH), and 142 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,507 are housed under the Housing Choice Voucher Program. TDDMY#: 1-800-545-1833 Ext.919 LEJ "Equal Housing opportunity"& Lansing Housing Commission Board Meeting, Imwary 22,2020 1 jousin^.Choice voueher Report Deeember 2019 Page I ofG G I Fj C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Voucher Utilization November Voucher Program Total Units 1,863 November Traditional HCV Utilization 1648 November % Utilized Units 89% December Voucher Program Total Units 1,863 December Traditional HCV Utilization 1649 December % Utilized Units 89% Voucher Disbursement HUD November HAP Disbursement $978,273 LHC November HAP/UAP Disbursement $927,008.48 Voucher Funding Utilization 100% HUD December HAP Disbursement $978,273.00 LHC November HAP/UAP Disbursement $927,699.16 % Voucher Funding Utilization 95% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 'I- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based TDD/TTY#: 1-800-545-1833 Ext.919 LEJ "Equal Housing Opportunity"L Lansing Housing Commission Board Mccting January 22.2020 1lousing Choice Voucher Report December 2019 Ilage 2 orG Mc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 0 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2020. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period one (1) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity' L�J Lansing I lousing Commission Board hdceling lanuaq,22,2020 Housing Choice Voucher Report December 2019 Page 3 ol'G �.VNG Mot,,, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were zero (0) 24-hour deficiencies and thirty-two (32) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of December 31, 2019, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L L1115in1 Flousine Commission Lioard Meeting.lunuary 22.2020 I lousing Choice voucher Report December 2019 Page 4 orG ��5`.SCi 1-1Ca�jL S LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 95%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 TDDTTTY#: 1-800-545-1833 Ext.919 �* -Equal Housing Opportunity"L� ' Lansing I lousing Commission Board Meeting January 22,2020 Housing Choice Voucher Report December 2019 Page 5 oi'G ��`�G F1QllSl, LHic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 12/31/2019 TDDn7Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"& Lansing Ilotising Commission Board Meeting January 22,2020 t lousing Choice Voucher Report December 2019 Paec 6 of 6 t-IO(/ tRC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 January 22, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: December 2020 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 97% (not including the modernization units) at the end of November. LHC Unit Months Leased (UML) was 805 (with units in MOD) or 97% occupancy rate. LHC maintained a 97% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 96% at the end of December. There were two (2) households moved in, one (1) residents moved out, and zero (0) unit transfers. The UML was 194 which equals 96%. At the end of December, Mt. Vernon had a total of 19 open work orders. Hildebrandt Park occupancy was 97% at the end of December. There was zero (0) households moved in, two (2) resident moved out, and zero (0) unit transfers. The UML was 213 which equals 97%. At the end of December, Hildebrandt had a total of 120 open work orders. LaRoy Froh occupancy was 95% at the end of December. There was zero (0) household moved in, two (2) residents moved out, two (2) unit transfers. The UML TDDn-TY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"IL � lmllsinL Housing Conimission Bon-d Meting hutuery 22,2020 Monthly Asset Management Report Deeeniher 2020 Page I ot'G ,r \ LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 was 204 which equals 95%. At the end of December, LaRoy Froh had a total of 10 open work orders. South Washington Park occupancy was 96% at the end of December. There were four (4) households moved in, four (4) resident moved out, and one (1) unit transfer. The UML was 189 which equals 96%. At the end of December, South Washington had a total of 67 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Move Move Transfer Total Site Total Number day of month MOD MOD of Units Ins Outs Units Units including Occupancy MOD units rate) Mt Vernon 202 194 96% 2 1 0 0 Hildebrandt 220 213 97% 0 2 0 0 LaRoy Froh 213 204 95% 0 2 2 0 S. Washington 197 189 96% 4 4 1 0 Totals 1 832 800 96% 6 9 3 0 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 27,658 $ 27,147 $ 534 98% Hildebrandt $ 30,443 $ 46,714.50 $ 0 121% LaRoy Froh $ 24,513 $ 40,520.94 $ 0 165% S. Washington $ 28,680 $ 25,904.50 $ 2775.50 90% Totals $ 111,294 $ 140,286.94 $3349.50 126% TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I& Lansing Housing Commission Board Mecting January 22.2020 Monthly Asset Management Report December 2020 Pace 2 ol'G LHC CON/11MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3846 Wilson 1 12-9-19 15 Ready $1,990 Unit offer pending. 1503 Robertson 3 8-5-19 128 Ready $3,000 Transfer pending. 3520 N Waverly 2 12-9-19 15 1-10-20 $1,900 Unit offer accepted. 1317 Christopher 2 8-19-19 128 12-27-19 $3,800 Pulling from waitlist. 3426 N Waverly 3 10-17-19 78 TBA TBD Requesting to take this unit offline. Foundation issue. 3330 N Waverly 4 10-14-19 63 Ready $1,900 Unit transfer pending 3348 N Waverly 3 10-29-19 55 1-3-20 $3,640 Unit offer accepted. 3342 N Waverly 4 10-29-19 55 1-25-20 TBD Pulling from waitlist. TDDITTY#: '1-800-545-1833 Ext.919 "Equal Housing Opportunity"�� 1 Lansing I lousing,Commission Board Meeting January 22.2020 \gontbly Asset Management Report December 2020 Page 3 of 6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3130-A 2 11-7-19 58 12-15-19 $2350 Unable to complete Turner scope due to All Hands- on Deck for REAC. 103-1914 Hoyt 2 10-16-19 72 10-31-19 $3,100 Multiple windows vandalized, will not be in until 12-13-19. Unable to complete scope due to All Hands-on Deck for REAC. 103-1928 Hoyt 2 11-6-19 55 12-15-19 $2800 Window part on back order. Unable to complete scope due to All Hands- on Deck for REAC. 103-3216-C 2 9-25-19 92 12-10-19 $1199+ Fire Renovation will be Turner completed in December. 103-3116-C 3 11-26-19 35 1-31-20 $3200 Unable to complete Turner scope due to All Hands- on Deck for REAC. 103-2163 Forest 2 12-3-19 28 1-21-20 $1200 NA 103-3218-D 2 12-13-19 17 1-21-20 $1500 NA Turner TDD/TTY#: 1-800-545-1833 Ext.919 0 -Equal Housing opportunity"I Lansing I-lousing Commission 13oard Meeting.lanuary 22.2020 Monthly Asset Management Report meember 2020 Page 4 orG I: Hlc COMI\ MION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-2348 Reo 3 11-18-19 17 12-11 Unit is pending scope work. 1-17 Unit is pending cleaning and has potential applicant assigned. 111-2332 Reo 2 11-8-19 23 12-11 unit is pending cleaning then ready to be leased up. 111-2524 Reo 2 12-1-19 7 12-11 unit has been cleaned out and is pending paint. 1- 17 unit is ready for occupancy. 111-3508 2 11-21-19 14 12-11 unit is pending scope Burchfield work. 1-17 minor work has been completed and pending unit transfer. 111-121 W 3 12-1-19 7 12-11 unit is pending clean Northrup out. 1-17 unit needs a cleaning and will be leased u . 111-3415 W 3 1-6-20 9 01-17 unit is getting scope Jolly work done, estimated time for completion is 1-24. 111-6065 3 12-20-19 20 1-17 unit is getting scope Southbrook work done, estimated time for com letion is 1-24. TDDMY#: 1-800-545-1833 Ext.919 Lzi "Equal Housing Opportunity"�`!_i Lansing I lousing Commission Board Mecting January 22.2020 Monthly Asset Ninnagumcnl Report December 2020 Niue 5 ore 4'} LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 136 1 10-16-19 76 1-24-20 In Mold Issues house turn 112-3200 S Washington 514 1 11-07-19 55 1-24-20 In Transfer house turn 112-3200 S Washington 331 1 11-20-19 42 1-20-20 In Unit is ready house turn 112-3200 S Washington 421 1 10-11-19 81 1-24-20 In Resident passed away house didn't know turn 112-3200 S Washington 100 1 11-27-19 35 1-24-20 In Resident passed away house turn 112-3200 S Washington 205 1 12-03-19 28 1-20-20 In Finishing turn house turn 112-3200 S Washington 419 1 12-23-19 8 1-24-19 In house turn 112-3200 S Washington 120 1 12-5-19 26 1-24-20 In Transfer house turn TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"Ltj Lnnsine I lousing Commission Board Meeting January 22.2020 Monthly Asset Management Report December 2020 Page 6 ot-6 .,�G Ff n C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 January 22, 2020 Executive Director's Report Activities Capital Projects • Elevator • Windows — Scattered Sites • SWP boiler • Mt. Vernon boiler • New Vehicles for AMPs Staff Changes • LRF — Manager Open • Southside Restructuring RAD Activities 1. Disposal of Scattered Sites (Section 18) o RFP for environmental o Deed research 2. Tax Credit Applications for LRF and Hildebrandt Park 3. HUD conference calls 4. Significant Amendment - ACOP Other Activities • Site visits to LHC properties • Phone systems install • PHADA annual ED and Commissioners Conference • ADP conversion • IT upgrades— Elite upgrade, Scanner, software • MOU with Family and Child Services • Community Mental Health • MILK table • REAC inspections — all AMPs • Public Relations firm • Website Re-Design TDDlTTY#: 1-800-545-1833 Ext.919 L=J "Equal Housing Opportunity"Il Lansing Housing Commission Board Meeting January 22, 2020 Director Report Page 1 of 1 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LHC Board Sign-In Sheet Date of Meeting: January 22, 2020 Name Organization Phone # E-mail Speaking YIN J:::� lJ.�.S� r,4 ,rYuS lYIG.'�SNC.�r' AJIVl'� �jyc -3 7 Z I4 (1161 LoIJ�tunSn� h' r'�14/j C.e11�I r1 C,(11 b"LL 6t, I }IBC I e(JFl f TDDtTTY#: 1-800-545-1833 Ext.919 LZI "Equal Housing Opportunity"[ Lansing I-lousina Commission Annual Plan and Public Hearing N'lecting Lansing I lousing Commission Board 11vlceling Januan 22,2020 Sign-In Shect Paac I of 1 v�7�Sir1G HO(iS��G, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission March 25, 2020 Call to Order 1. Roll Call 2. Approval of Minutes of January 22, 2019 Action Items: Approval to install Air Conditioning at South Washington Park. Informational Items: a. Finance Report January & February 2020 Steven Raiche b. Housing Choice Voucher January & February 2020 c. Asset Management Report January & February 2020 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: a. RAD Update a. Hildebrandt— LaRoy Froh tax credit submission TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" LL' Lansing Housing Commission Board Meeting March 25.2020 Agenda Page I nr2 v 7 S HOLS'�C� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDDnTY#:1-800-545-1833 Ext.919 "Equal Housing Opportunity" L Lansing Housing Commission Board Meeting Maroh 25,2020 Agenda - Page 2 of 2 S,NG Hot/ \GZ LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of the January 22, 2020 Commissioner Robinson called the meeting to order at 5:33 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober, Loria Hall and Michael McKissic. STAFF: Marcel Jackson Marcus Hardy Marshall Brice Kim Shirey Douglas Fleming Andrea Bailey Steven Raiche — Contractor Sam Spadafore — Contractor Kristine Ranger- Contractor Vic Verchereau - Contractor Guests: See List Commissioner Henry moved and Commissioner Sober seconded a motion to approve the minutes of the November 20, 2019 commission meeting. The Motion was approved by all members present. Action Items: Resolution 1317 — Contract between Lansing Housing Commission and Northern Home Improvement Company for Window Replacement at all LHC amps. Funding is from 2018 Capital Funds Commissioner Henry motioned to approve; Commissioner McKissic seconded the motion. Motion was approved by all members present. Informational Item: Written Informational Reports were provided as follows: Finance Report— December 2019 Steven Raiche Mr. Raiche provided a brief overview of the December 2019 Finance Reports. Steven also discussed the sheet of financial ratios. �/�q TDDrrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"tom.' Lansing Housing Commission Board Meeting March 25,2020 Lansing I lousing Commission Minutes January 22.2019 Nee 1 of 6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • LHC is in a Really good position compared to the prior year's budget. Revenue is up 8% due to the increase in occupancy and the consistency in occupancy. The AMPS are under budget on the expenses, COCC and HCV are close as well. There are 4 months' worth of funding to cover each AMP. • There is an ongoing audit for Oliver Gardens with Plante Moran. The report should be provided at the next board meeting. Housing Choice Voucher (HCV) Report— December 2019 Kim Shirey provided a brief overview of the November and December 2019 HCV Reports. • At the end of last week,100 applicants were pulled from the waiting list. The applications are due at the end of January. There are 250 people remaining on the waiting list. • HCV partnered with Gateway to use services — LHC has established a business practice to reduce the homeless population and offer a voucher to those aging out of foster care. LHC now has a contact for this, the organization LHC is partnering with will aide as supportive services for the youth aging out of foster care. Hopefully this leads to the following: after ever 5 vouchers are issued, 1 will be issued to a young person aging out of foster care. HCV is applying for a new program to receive 25 vouchers from HUD for youth aging out of foster care, these are called Sunsetting Vouchers. These vouchers have term limits. Asset Management Report — December 2019 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 96% at the end of December. There was three (3) move-in, one (1) move -outs and zero (0) transfers. There were 22 open work orders. The current occupancy rate is 96%. There are 8 vacancies, one (1) market ready. There are 22 open work orders. Average work order is 46 days old. TDD/TTY#:1-800-545-1833 Ext.919 � "Equal Housing opportunity"Iv"'. Lansing Housing commission Board Meeting March 25,2020 Lansing Housing Commission Minutes January 22,2019 Page 2 or v�5`NG Hot, %�__Q LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 97% at the end of December. There were zero (0) move-ins, two (2) move-outs and zero (0) transfers. There were 80 open work orders. The current occupancy rate is 97%. There are 6 vacancies. 4 will be leased up before the month ends. There are 80 open work orders. Average work order is 40 days old. Positive Note: REAC inspection: 81, 23-point increase from last year inspection. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marshall Brice, LRF had an occupancy rate of 95% at the end of December. There was two (2) move-in, two (2) move-outs and two (2) transfers. There were 10 open work orders. The current occupancy rate is 95%. There were 10 open work orders. 3 applicants approved. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 95% at the end of December. There were four (4) move-ins, four (4) move-out and one (1) transfers. There were 89 open work orders. The current occupancy rate is 95%. There were ten (10) vacant units, 1 unit is pre- leased and 7 will be leased before the end of the month. 7 applicants have deposits paid. 89 work orders that are open. Average work order time is 64 days. Positive Note: 2 new boilers have been installed. Discussion Items: 1. RAD Presentation — Sam Spadafore (a) This PowerPoint will be provided to the Board (b) RAD —All 4 AMPS will undergo RAD • Phase 1 — SWP and MVP - The Tax Credit has been received for SWP. LHC received unofficial approval for MVP to move to RAD. Next step is to finalize the paperwork and begin construction. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity" & Lansing Housing commission Board Meeting March 25,2020 Lansing 1-lousing Commission Nlim tcs January 22.2019 Pace 3 of 6 v�StirtG 1-10(j Gl LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • Phase 2 — HP and LRF - The application will begin in the Fall and Winter of 2020 and Spring and Summer of 2021. 2. Section 18 (scattered sites) — Scattered sites will be sold. (a) Residents will be informed of this the Summer of 2020. (b) The sale of the scattered sites is expected to be the Winter of 2020. 3. LHC (a) The employees (managers and maintenance) at the site transitioning to RAD will become employees of the 31d party managing group the day of closing. (b) The records and other resident information will be transferred to the 31d party managing group. (c) Accounting will also need to transfer paperwork, transactions and journals to the 3rd party managing group. (d) All software will be transitioned to the 3rd party managing group. (e) The 3rd party management group RFP or RFQ will be completed within the next 2 months. During this time, terms will be discussed. EX: if the transition or employees is temporary or permanent. Other Items: None Executive Director's Comments: Activities Capital Projects • Elevator— almost complete, project is moving slower than anticipated. • Windows — Scattered Sites windows will be replaced, see Resolution 1317 • SWP boiler- $120,000 rebate on both boilers. LHC total to replace the boilers was about $50,000 and are 96% efficiency. TDDn7Y#:1-800-545-1833 Ext.919 "Equal Housing Opportunity"Lam' Lansing Housing Commission Board Meeting March 25,2020 Lansing Flouring Commission NNIL tCr January 22,2019 Page 4 orb P�$�14 i HO(j f� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • Mt. Vernon boiler— MVP had a boiler go down, LHC got a small rebate off a boiler and put in a 96% efficiency boiler. • New Vehicles for AMPs —This contract has now been finalized, they are on order. 6 new vehicles will be coming in. 2 trucks are three quarter ton trucks. Staff Changes • LRF — Manager Open — Marshall will be leaving LHC January 31, 2020. • Southside Restructuring — Marcus will manage LRF and SWP. The maintenance, Asset Manager and the Assistant Asset Managers on the south side will float between the two sites. One Assistant Manager will work part time at LRF and part time with HCV. RAD Activities • Disposal of Scattered Sites (Section 18) o RFP for environmental and environmental will be completed on all 230 homes. o Deed research — moving forward with this process. • Tax Credit Applications for LaRoy Froh and Hildebrandt • HUD conference calls — these are being held biweekly with HUD staff • Significant Amendment - ACOP Other Activities • Site visits to LHC properties • Phone systems install — new phone system effective • PHADA annual ED and Commissioners Conference — Emma and Doug attended. • ADP conversion — LHC is transitioning from Paychex to ADP • IT upgrades — Elite upgrade, New Scanner, software updated. • MOU with Family and Child Services. • Community Mental Health • MLK table — LHC staff and board members attended • REAC inspections — all AMPs have completed their REAC inspections. • Public Relations firm — interviewed 2 Public Relations Firms to assist with general press releases. • Website Re-Design —will add press releases and resident stories. • Social Media — LHC will begin to expand social media presence. • Crisis Management Plan — LHC will design and put in place a Crisis Management Plan TDDtTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" 6 Lansing Housing Commission Board Meeting March 25,2020 Lansing Housing Commission MillL11CS January 22,2019 PaL,e 5 orG v�1�5XIOG 1-10(jS,l�G1 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 • Oliver Gardens — Management has been transitioned to a 3rd party management company effective January 1, 2020. • Summer Program — scheduling for the summer program has been underway. LHC is looking to engage the youth in the community in addition to LHC residents. President's Comments: It is a big deal that SWP has been approved for RAD. This is monumental. There has not been an investment like this in 40+ years. Thanks to everyone who has been a part of the transition to RAD. Doug and President Robinson walk the sites monthly. Anyone is invited to join. Public Comment: limit 3 minutes per person — None Other Business: None Adjournment: The meeting was adjourned at 7:03 p.m. Date Ryan Robinson, Chair f; Date oug ing, Actin ,.. ecret TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"Lam" Lansing Housing commission Board Meeting March 25,2020 Lansing Iiuusing Commission Nlinutcs January 22.2019 Page 6 ol'6 OG notj v n LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 March 25, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: February Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): During the month of February, the FSS Coordinator sent out invitations to attend an orientation in the month of March. During this orientation voucher holders learn more about the FSS program, what is expected of them, and what the outcome is once they reach their goals. If after hearing the requirements of the program and they wish to participate, an appointment is scheduled for them to sign their FSS Contract which includes what goals they wish to accomplish over the next 5 years. HCV Orientations: LHC had one (1) orientation during the month of February 2020 and thirteen (13) vouchers issued. Information has been returned from the 100 application which were pulled. LHC received approximately 48 responses. Orientations are being scheduled in February for qualified applicants. One (1) VASH orientation was held for the month of February 2020, and five (5) vouchers were issued. Waiting List: We are currently on waiting list number 400 out of 650. Once the part time person is established the primary goal will be to process the rest of the 2018 waiting list so that a new list may be open by spring. Once the new list is established it is anticipated that better response to pulls will happen. Department Initiatives: In the HCV Program there are currently 1,768 vouchers housed in all its programs. Fifty participants are with the Shelter Plus Care Program (S+C), 74 are housed under TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"176- Lansin 1-lousing Commission Board Meeting March 25.2020 1lousine Choice Voucher Report February 2020 Pace 1 of 6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 the Permanent Supportive Housing Program (PSH), and 143 are housed under the HUD Veterans Affairs Supportive Housing (VASH). 1,501 are housed under the Housing Choice Voucher Program. Voucher Utilization January Voucher Program Total Units 1,863 January Traditional HCV Utilization 1649 January % Utilized Units 89% February Voucher Program Total Units 1,863 February Traditional HCV Utilization 1644 February % Utilized Units 89% Voucher Disbursement HUD January HAP Disbursement $957,472 LHC January HAP/UAP Disbursement $875,699.18 % Voucher Funding Utilization 91% HUD February HAP Disbursement $957,472.00 LHC February HAP/UAP Disbursement $893,528.16 % Voucher Funding Utilization 93% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based TDDlTTY#:1-800-545-1833 Ext.919 _ "Equal Housing Opportunity"IN Lansing liousing Commission Board Meeting March 25,2020 Housing Choice Voucher Report February 2020 Page 2 or6 7014G HOC, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 0 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2020. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period one (1) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all TDDITTY#:1-800-545-1833 Ext.919 I = "Equal Housing Opportunity"l_u"1 Lansing Housing Commission Board Mceting March 25,2020 Housing Choice Voucher Report February 2020 Page 3 of C �S1rlG HOBS'! LHC COMMISSION 419 Cherry St., Lansing, Ml 48933 Telephone: (517)487-6550 Fax: (517)487-6977 other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were zero (0) 24-hour deficiencies and twenty-three (23) 30-day deficiencies. All corrected, abated, or terminated as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 M Indicator 9-Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of January 31, 2020, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 TDD/TTY*: 1-800-545-1833 Ext.919 UZI "Equal Housing Opportunity" Lansing t lousing Commission Board Meeting March 25,2020 Housing Choice Voucher Report February 2020 Page 4 orG ��S,NG 1-IpLsi LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 91%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 TDD/TTY#:1-800-545-1833 Ext.919 121 .'Equal Housing Opportunity"I& Lansine Ilousine Commission Board Nlecting March 25.'020 I lousing Choice Voucher Report Febmary 2020 Pine 5 ol'G v��S j14G HO(jS,'�G� LHC COMMISSION 419 Cherry St., Lansing, Ml 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of(10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 02/29/2020 TDD/TTY#:1-800-545-1833 Ext.919 "Equal Housing Opportunity"Lk Lansing Housing Commission Board Meeting N4arch 25,2020 Housing Choice Voucher Report February 2020 Page 6 of 6 vP�Str1G FIO(,S,,�Gl LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 March 25, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: February 2020 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 96% (not including the modernization units) at the end of February. LHC Unit Months Leased (UML) was 797 (with units in MOD) or 96% occupancy rate. LHC maintained a 96% occupancy level, which meets the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 96% at the end of February. There were three (3) households moved in, two (2) residents moved out, and one (1) unit transfers. The UML was 194 which equals 96%. At the end of February, Mt. Vernon had a total of 50 open work orders. Hildebrandt Park occupancy was 97% at the end of February. There was three (3) households moved in, zero (0) resident moved out, and one (1) unit transfers. The UML was 213 which equals 97%. At the end of February, Hildebrandt had a total of 49 open work orders. LaRoy Froh occupancy was 97% at the end of February. There was two (2) household moved in, zero (0) residents moved out, one (1 ) unit transfers. The UML TDDrFTY*: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"N Lansing housing Commission[hoard Meeting March 25,2020 Monthly Asset Management Report February 2020 Page 1 of 7 $tt vP� o>toUSr�G� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 was 206 which equals 97%. At the end of February, LaRoy Froh had a total of 17 open work orders. South Washington Park occupancy was 93% at the end of February. There were zero (0) households moved in, three (3) resident moved out, and two (2) unit transfer. The UML was 184 which equals 93%. At the end of February, South Washington had a total of 55 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 194 96% 3 2 1 0 Hildebrandt 220 213 97% 3 0 1 0 LaRoy Froh 213 206 97% 2 0 1 0 S. Washington 197 184 93% 0 3 2 0 Totals 832 797 96% 8 5 5 0 RENT COLLECTION: Site Rent Charged Receivables TotalUncollected Collection Rate Mt Vernon $ 30,512 $ 33,058 $ 0 148% Hildebrandt $ 31,541 $ 38,667.25 $ 0 123% LaRoy Froh $ 74,922 $ 30,102 $ 0 121% S. Washington $ 27,659 $ 30,483.52 $ 0 1 10% Totals S 114,634 $ 132,310.77 SO 115% TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"!J Lansing!-lousing Commission Board Mecting March 25,2020 Monthly Asset Management Report February 2020 Pape 2 o1'7 v�S1r1G Housl�Gl LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3242 N Waverly 2 1-21-20 29 3-12-20 $2,450 Unit offer accepted. 1503 Robertson 4 8-5-19 168 Ready $1,800 Pulling from waitlist, 3228 N Waverly 3 1-13-20 26 Ready $1,900 Vacant due to RAD 4151 Glenburne 2 2-10-20 15 3-1-20 $2,900 Transfer pending. 3426 N Waverly 3 10-17-19 127 TBD TBD Vacant due to RAD 3342 N Waverly 4 10-29-19 94 Ready TBD Vacant due to RAD 3336 N Waverly 4 1-6-20 43 TBD TBD Vacant due to RAD 4351 Balmoral 3 2-10-20 15 Ready $2,900 Transfer pending. TDDn-TY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing liousing Commission Board Meeting March 25,2020 Monthly Asset Management Report Febniary 2020 Page 3 ol'7 vP�5�r1G Hp(JS'� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3126-A 3 2-24-20 17 3-28-20 $3600 Ready for move in, Turner currently reviewing applicants. 103-3116-B 4 1-2-20 45 3-26-20 $1850 2 transfer denials- Turner processing waitlist applicants 103-1218 High 2 3-3-20 14 2-29-20 $1125 Processing waitlist applicants. 103-1520 High 2 1-13-20 60 3-24-20 $100 Ready for move in, currently reviewing applicants. 103-2149 Forest 2 2-5-20 45 3-6-20 $1400 Awaiting BB treatment TDDrrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing I lousing Commission Board Meeting March 25,2020 Monthly Asset Management Report February 2020 Page 4 or7 S�1.lCi HptjS,�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-3508 3 11-18-19 75 11-25 unit has been cleaned Burchfield out and painting has started. 12-2 scope work is next and should be started this week. 12-9 vinyl flooring in process. 12-16 scope work is underway. 12-23 pending cleaning then ready for LRF transfer over/under housed list. 12-30 cleaning completed and pending minor touch ups. 1-21 unit is ready for LRF transfer. 1-27 transfer did not accept transfer. Pending new a licant. 111-2312 Reo 2 12-13-20 55 12-23 paint has been Rd completed and pending sand/poly and scope work. 12-30 scope work still pending due to parts being needed. 1-14 minor scope work still ongoing. Estimated completion 1-17-20. 1-21 minor work still need completing. 1-27 needs to be cleaned then ready for occupancy. 111-6065 2 12-20-19 55 Needs touch up work for Southbrook painting and needs a policant. 111-3415 W 3 1-6-20 40 01-07 unit has been cleaned Jolly out and scope completed. Pending parts to start painting unit. 1-14 paint is underway. Scope work will TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"N Lansing Housing Commission Mud Meeting March 25,2020 \Monthly Asset Management Report February 2020 Ilage 5 0f 7 �S`NG H0(j LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 start 1-16-20. 1-21 scope work is underway. 1-27 unit has to be cleaned and then ready for occupancy. 111-2424 Reo 3 2-5-20 24 Rd 111-2524 Reo 2 12-1-19 89 Ready waiting on applicant. Rd 111-2334 Reo 2 1-15-20 45 Ready waiting on applicant. Rd TDDn7Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"N Lansing I lousing Conunission Board Meeting March 25,2020 Monthly Asset Management Report Febmary 2020 New 6 or7 v�S,NG HotjSr�G� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 514 1 11-7-19 116 1-13-20 In Transfer house turn 112-3200 S Washington 421 1 10-11-19 143 1-13-20 In Was not notified tenant house deceased. turn 112-3200 S Washington 100 1 11-27-19 96 1-13-20 In Tenant deceased. house turn 112-3200 S Washington 502 1 1-2-20 60 1-20-20 In Unit needs to be put back house together. turn 112-3200 S Washington 535 1 1-8-20 54 1-28-20 In Had to get unit cleaned house out. turn 112-3200 S Washington 419 1 12-23-19 70 1-28-20 In Bed bugs in unit. house turn 112-3200 S Washington 515 1 1-30-20 32 1-28-20 In Waiting on unit to be house completed turn 112-3200 S Washington 508 1 1-30-20 32 1-28-20 In Waiting on unit to be house completed turn 112-3200 S Washington 113 1 1-30-20 32 1-28-20 In Waiting on unit to be house completed turn 112-3200 S Washington 225 1 1-28-20 34 1-28-20 In Waiting on unit to be house completed turn 112-3200 S Washington 325 1 2-4-20 25 3-27-20 In Waiting on unit to be house completed turn TDD/TTY#:1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing I lousing Commission Board Meeting N-larch 25,2020 Monthly Asset Management Report February 2020 Page 7 of7 ��S�Nc,r-rv�si LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission Annual Plan Public Hearing May 27, 2020 Call to Order 1. Roll Call 2. Informational Items. a. Proposed Administrative Plan Changes b. Proposed ACOP Plan Changes c. Overview Resident Advisory Board (RAB) 3. Public Comment 4. Action Items: Resolution 1318 - Approval of 2020-2021 Annual Plan 5. Adjournment TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"! ' Lansing Housing Commission Annual Plan and Public Hearing Meeting Ma} 27.2020 Agenda Page I or I Notice Lansing Housing Commission Annual Meeting and I Jac Regular Meeting May 27th, 2020 CON4N1ISS10N Due to the extension of the stay at home order through May 28th, the Lansing Housing Commission will conduct its Annual Meeting and Regular Board Meeting virtually on Wednesday May 271h, 2020 Join Us For a Virtual Annual and Regular Board Meeting Wednesday May 27th, 2020, 5:30pm EDT To support safety, health, and wellness, the meeting will be conducted virtually via Zoom meeting link and phone number provided below: Virtual Meeting Link: https://us02web.zooni.us/i/86999694158?pwd=YTRVZ1 MvUGITbHIHMUNrMVRqKzlldzO9 Telephone Dial in Option: +1 312 6266799 OR +1 929 2056099 Required Meeting ID: 869 9969 4158 To assist you, please note the following instructions for joining a Zoom meeting. Note that this option requires downloading Zoom software or an app to your computer or phone, so please allow a few extra minutes before the meeting to complete this step. If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store. If joining from a computer for the first time you will need to download a small application file before entering the meeting. This process is easy to complete on all commonly used browsers by following the prompts. It is possible to use a combination of computer for video and phone for audio. If using this option, enter by computer first and select the Join By Phone tab when the audio pop-up window appears, The mission of LHC is to compassionately deliver healthy, affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. which will display the dial in number for you, as well as the prompt for your Meeting and Participant ID. Entering the numbers allows your video and audio to be synchronized. During the meeting, non-speakers who wish to ask a question can use the Raise Hand option to make it known to the Host that you would like to speak. To raise your hand during the meeting for MAC use Option Y and for windows use ALT Y. If you join by phone to raise your hand during the meeting dial *9. Alternately, you can use the Chat option to send a question to all participants or privately to specific participants. The mission of LHC is to compassionately deliver healthy,affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. G Lansing Housing Commission (LHC) Annual Plan Meeting IRC May 2020 COMMISSION Overview LUC Present LHC's annual and 5 year plan focusing on significant changes Present changes related to Public Housing plan Present changes related to Housing Choice Voucher plan Annual and 5 year plans include the leveraging of 2 HUD initiatives to L C drive LHC's strategic plan HUD Initiative Site Details Benefits O Mount ernon • Updated units and communities Rental all •_• - • Rehabilitation of existing Simplified and stabilized HUD funding _ communities Leverages low-income Resident rents remain 30% of D_ • • income © Southhousing tax credit program Buildings / units satisfy current ADA Washington (MSHDA) regulations • Long-term sustainability QLaRoy Froh r Capital influx Section 18i Redirect capital to higher value I Disposition activities ® • Scattered Sale of existing single family i Elimination of ineffective segments of contiguous Siteshomes and duplexes portfolio - Reduction of city violations and E resident complaints tied to LHC 3 LHC's annual and 5 year plans outline its strategic plan which includes LHC RAID and Section 18 initiatives AMPs RAID and Section 18 Unit I Ty■ Conversion Current Future Br . - • - . - M1058000102 MVP FY2021 Family Family PBRA-RAD 51 25 25 0 4 105 M1058000102 MVP FY2021 Family Family PBRA-Section 18 0 0 0 29 6 35 M1058000112 SWP FY2021 Family Senior PBRA-RAD 182 5 0 0 0 187 M1058000112 SWP FY2021 Family Senior PBRA-Section 18 0 0 0 0 0 0 M1058000103 HP FY2021 Family Family PBRA-RAD 10 33 27 0 5 75 M1058000103 HP FY2021 Family Family PBRA-Section 18 0 0 12 13 0 25 M1058000111 LRF FY2021 Family Family PBRA-RAD 10 33 27 0 5 75 M1058000111 LRF FY2021 Family Family PBRA-Section 18 0 0 12 13 0 25 Scattered Site Section 18 • • i i,j. 1:1O58000102 MVP FY2022 0 29 24 9 1 63 M1058000112 SWP FY2022 0 1 3 7 0 11 M1058000103 HP FY2022 0 12 38 15 3 68 M1058000111 LRF FY2022 0 19 78 10 6 93 { a. LHC's annual plan includes additional details and changes 1AC • An additional document is available with the annual plan to provide further details related to the RAID Conversion and Section 18 for AMPs and scattered sites RAID Conversion The additional document includes: and Section 18 • Overview of RAD Conversion / Section 18 for AMPS Details • RAID Conversion Resident Rights • Section 18 Disposition of Scattered Sites • Section 18 List of Scattered Sites to be Dispositioned . - Request • South Washington Park has been approved to transition to an elderly preferred facility �� �rm r.d Letter The transition to an elderly preferred facility will take place over time, the change will not impact any existing residents housing status 5 Overview LHC cu !aussle Present changes related to Public Housing plan r Public Housing: Chapter 2 Fair Housing and Equal Opportunity LHC Change Details Added • . . . LHC will not use approval or denial to subject anyone to sexual harassment Revised • Applicants or tenant families who believe that they have been subject to unlawful discrimination may notify the LHC either orally or in writing • Within 10 business days of receiving the complaint, LHC will provide a written notice to those alleged to have violated the rule • LHC will also send a written notice to the complainant informing them that notice was sent to those alleged to have violated the rule, as well as information on how to complete and submit a housing discrimination complaint form to HUD's Office of Fair Housing and Equal Opportunity (FHEO) • The PHA will attempt to remedy discrimination complaints made against the PHA and will conduct an investigation into all allegations of discrimination • Within 10 business days following the conclusion of the PHA's investigation, the PHA will provide the complainant and those alleged to have violated the rule with findings and either a proposed corrective action plan or an explanation of why corrective action is not warranted • The PHA will keep a record of all complaints, investigations, notices, and corrective actions 7 l Public Housing: Chapter 3 Eligibility LHC Change Details Added _ If a child under age six has been added to an applicant farnily within the six months prior to program r _ admission, an otherwise eligible family may be admitted to the program and must disclose and document the child's SSN within 90 days of admission Revised • LHC will admit an otherwise-eligible family who was evicted from federally- assisted housing within the past three years for drug-related criminal activity • A conviction will be given more weight than an arrest. A record of arrest(s) will not be used as the basis for the denial or proof that the applicant engaged in disqualifying criminal activity Public Housing: Chapter 6 Income and Rent Determinations LHC COMIMISSION Change Details Added • Benefits under Section 1780 of the School Lunch Act and Child Nutrition Act of 1966, including WIC • Deferred disability benefits from the Department of Veterans Affairs, whether received as a lump sum or in monthly prospective amounts • Payments, funds, or distributions authorized, established, or directed by the Seneca Nation Settlement Act of 1990 • A lump sum or periodic payment received by an individual Indian pursuant to the Class Action Settlement Agreement in the United States District Court case entitled Elouise Cobell et al. v. Ken Salazar et al., for a period of one year from the time of receipt of that payment as provided in the Claims Resolution Act of 2010 • Benefits under the Indian Veterans Housing Opportunity Act of 2010 (only applies to Native American Housing Programs • Payments received under 38 U.S.C. 1833(c) to children of Vietnam veterans born with spinal bifida, children of women Vietnam veterans born with certain birth defects, and children of certain Korean service veterans born with spinal bifida 9 Public Housing: Chapter 6 Income and Rent Determinations LUC COMMISSION Change Details Added • Amounts of scholarships funded under Title IV of the Higher Education Act of 1965, including awards under federal work-study programs or under the Bureau of Indian Affairs student assistance programs (20 U.S.C. 1087uu). For Section 8 programs, the exception found in § 237 of Public Law 109-249 applies and requires that the amount of financial assistance in excess of tuition shall be considered income in accordance with the provisions codified at 24 CFR 5.609(b)(9), except for those persons with disabilities as defined by 42 U.S.C. 1437a(b)(3)(E) (Pub. L. 109-249) • Any amount of crime victim compensation (under the Victims of Crime Act) received through crime victim assistance (or payment or reimbursement of the cost of such assistance) as determined under the Victims of Crime Act because of the commission of a crime against the applicant under the Victims of Crime Act (42 U.S.C. 10602) • Any amounts in an "individual development account" as provided by the Assets for Independence Act, as amended in 2002 • Payments made from the proceeds of Indian tribal trust cases as described in Notice PIH 2O13-30, "Exclusion from Income of Payments under Recent Tribal Trust Settlements" (25 U.S.C. 117b(a)) • Major disaster and emergency assistance received under the Robert T. Stafford Disaster Relief and Emergency Assistance Act and comparable disaster assistance provided by states, local governments, and disaster assistance organizations • Distributions from an ABLE account, and actual or imputed interest on the ABLE account balance 30 ._tom• i , Public Housing: Chapter 7 Verification LEC CO>nuS>1c�% Chanqe Details Revised • - Upfront Income Verification Using HUD's Enterprise Income Verification (EIV) System (Mandatory) • • LHC must use HUD's EIV system in its entirety as a third-party source to verify tenant employment and - income information during mandatory reexaminations or recertifications of family composition and income • in accordance with 24 CRF 5.236 and administrative guidance issue by HUD. HUD's EIV system contains date showing earned income, unemployment benefits, social security benefits, and SSI benefits for participant families. The following policies apply to the use of HUD's EIV System. Revised • - Upfront Income Verification Using HUD's Enterprise Income Verification (EIV) System (Mandatory) • When LHC determines an income discrepancy through EIV reports and third-party verification that a -•. resident has concealed or underreported income, the resident's name will be placed on a list of"false -.. positive" reviews. To avoid multiple reviews in this situation, residents appearing on this list will be eliminated from discrepancy processing until a subsequent interim or annual reexamination has been completed. 11 Public Housing: Chapter 8 Leasing and Inspections LHC Change Details Revised Rent Payments •' _ The tenant rent is due and payable at the LHC-designated location on the first of every month. If the first falls on a weekend or holiday, the rent is due and payable on the first business day thereafter. Added • LHC must operate with minimum heating standards and use their respective local standards for public housing dwelling units. For LHC where state or local minimum heating standards do not exist, LHC must use the HUD-prescribed heating standards specified in Notice PIH 2O18-19. • LHC must maintain state or local residential heating standards and will utilize those standards for public • - ; housing units. Therefore, the LHC's minimum heating standards are as follows: • Minimum temperature: If the PHA controls the temperature, the minimum temperature in each unit must be at least [68 Degrees Fahrenheit]. If the resident controls the temperature, the heating . . . equipment must have the capability of heating to at least [68 Degrees Fahrenheit]. • Minimum temperature capability:[LHC residents are permitted to keep the minimum temperature to their desired comfort level. Note, the design day temperature refers to the lowest expected outdoor temperature a heating system was designed to accommodate. • Measurement: Temperature measurements must be taken according to the following methodology: Thermostat readings and/or heat gun if necessary. 12 ti-, Nry Public Housing: Chapter 9 Reexaminations LAIC Change Details Added The PHA may conduct an interim reexamination at anytime in order to correct an error in a previous reexamination, or to investigate a tenant fraud complaint �j Public Housing: Chapter 13 Lease Terminations LHC Chanqe Details Revised • Assessment completed at annual or interim reexamination • If deemed over-income (based on table below) LHC will begin tracking status • If over-income conditions still exist for 12 months following identification a notification will be sent • If over-income occurs for another 12 consecutive months following the notification LHC over-income policies will apply • Over-income policies include a rent that is the higher of the applicable fair market rent (FMR) or the amount of monthly subsidy for the unit • - . - • New rent amount will be effective 30 days following notification • Residents can request an interim redetermination if income amounts drop below over-income levels Over-Income Limits ' • - $67,440 $77,040 $86,640 $96,240 $10,4040 $111,720 $119,400 $127,080 For families larger than 8 persons, the over-income limit will be calculated by multiplying the applicable very- low income limit by 2.4. 14 Public Housing: Chapter 13 Lease Terminations LHC (0114v11."0„ Change Details Added Exclusion of Culpable Household Member • - Additionally, under the Violence against Women Reauthorization Act of 2013, the LHC may bifurcate a lease in order to terminate the tenancy of an individual who is a tenant or lawful occupant of a unit and • engages in criminal activity directly related to domestic violence, dating violence, sexual assault, or • • stalking. 15 Public Housing: Chapter 15 Program Integrity LHC Change Details Added • Committing sexual harassment or other harassment based on race, color, religion, national origin, familial status, disability, sexual orientation, or gender identity, either quid pro quo (supervisory harassment) or hostile environment _ • Allowing sexual harassment or other harassment based on race, color, religion, national origin, familial status, disability, sexual orientation, or gender identity, either quid pro quo (supervisory harassment) or hostile environment, where the PHA knew or should have known such harassment was occurring • Retaliating against any applicant, resident, or staff reporting sexual harassment or other harassment based on race, color, religion, national origin, familial status, disability, sexual orientation, or gender identity, either quid pro quo (supervisory harassment) or hostile environment 16 v. Overview LHC t'�MMISSION Present changes related to Housing Choice Voucher plan 17 Housing Choice Voucher: Chapter 3 LHC ri��iwSSI(r% Change Details Added A family member will not be re-added to the household after being requested to be removed from the • - • • voucher twice :�8 Housing Choice Voucher: Chapter 4 LHC Change Details Added • One household as referred from Community Mental Health, who will be housed with supportive services, • ' -• - Foster Care individuals will be secured from the State of Michigan Department of Human Services Foster • Care Office or another local agency which works with those aging out of Foster Care Added • Okemos • Potterville • Charlotte 10 't Housing Choice Voucher: Chapter 7 LHC Change Details Removed Self certification must be made in the presence of an LHC representative or Notary (of potential resident's • -• • " choice) Added Accepting Affidavit of parentage Added • LHC Standard Operating Procedure: LHC will verify all current preferences at time of application review • ' and/or selection • Earnings: Social Security/SSI benefits • • 120 Day verification requirement Removed • LHC does not maintain a preference listing • 60 day verification date requirement 20 Housing Choice Voucher: Chapter 7 LHC SSP.N Change Details _ Removed Entire selection has it relates to taking all reasonable efforts to collect monies due. LHC does not require child support enforcement that is handled through DHHS and the FOG _ Added LHC will run quarterly an EIV report for each household claiming zero income to ensure no monies have been reported on behalf of the family _ Added LHC Standard Operating Procedure: LHC will use the current DHHS childcare rates for licensed and non- . licensed provided depending which is applicable to determine if the out of pocket day care expenses are reasonable 21. Housing Choice Voucher: Chapter 8 1114C Change Details Revised • Error to bi-annually vs biennially Added • • Interior doors cannot contain outside locks. For example, bedroom doors can not be locked from the outside Added • LHC Standard Operating Procedure: Non-working hot water heaters are considered a 24-hour violation of " HQS Revised • The maximum length of time that a HAP can be abated is 60 days to 180 days Housing Choice Voucher: Chapter 9 C Change Details Added Can be submitted via email z3 Housing Choice Voucher: Chapter 17 �' � Hou g Change Details Revised . . - When selecting proposals via a Request for Proposals (RFP), LHC may advertise its RFP in the local newspaper and will post the RFP, proposal submission requirements, rating and ranking procedures on • - ••• - the LHC website. In order for the proposal to be considered, the owner must submit the proposal to LHC - - • by the published deadline date and the proposal must address all requirements. LHC will rate and rank proposals based on the established criteria outlined in the RFP. Proposals selected must comply with all HUD prograrn and regulatory 7 t. Housing Choice Voucher: Chapter 18 LRC Change Details New • Added new chapter outlining the RAID program which is new to LHC 25 i LHC -6977 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone. (517)487-6550 Fax. (517)487 Resolution No. 1318 Adopted by the Lansing Housing Commission May 27, 2020 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Doug Fleming, acting in the capacity of Executive Director, or his designee, is authorized to submit the Lansing Housing Commission's 2020 Annual Plan to the U.S. Department of Housing and Urban Development. In addition, the Commission Approves the 2020 Annual Plan including Admissions and Continued Occupancy and Administrative Plan changes as presented. Ryan Robinson, Chair Yeas ) Nays v Abstentions Attest ecr a For Clerk Use Only Resolution No. 1318 Date Adopted May 27 2020 TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity'L� lansilig Klausing Commission I'aae I of I LHC _ 17 487-6977 Fax: 5 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487 6550 F ( ) Minutes of the Annual Plan Meeting May 27, 2020 Doug Fleming called the meeting to order 5:31 p.m. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober and Loria Hall. STAFF: Marcus Hardy Marcel Jackson Kim Shirey Andrea Bailey Sam Spadafore — Contractor Douglas Fleming Steven Raiche — Contractor Victor Verchereau - Contractor Kristine Ranger— Contractor Katrina Greeley - Contractor Guests: None Action Items: Resolution 1318 —Approval of 2020-2021 Annual Plan Commissioner Henry moved Commissioner Sober seconded motion to approve. The Motion was approved by all member present. Informational Items: Proposed Administrative Plan Changes — Sam Spadafore presented See attached power point Proposed ACOP Plan Changes — Andrea Bailey, Marcel Jackson and Marcus Hardy presented See attached power point Housing Choice Voucher— Kim Shirey presented proposed changes See attached power point Public Comment: none Adjournment: The meeting was adjourned at 5:52 p.m. LI TDD(TTY#: 1-800-545-1833 Ext.919 -Equal Housing opportunity"L_ Lansing Housing Commission Annual plan Meeting May 27,2020 L.ansine Flnusing Commission\.linutes I\1ay 27.2020 p ige I ol'2 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 v Date Z -Z Ryan Robinson, Chair Date (9 (Dou ing, Acti g Secretary e f TDDn7Y#: 1-800-545-1833 Ext.919 'Equal Housing opportunity"LL Lansing Housing Commission Annual Plan Meeting May 27,2020 Lansin.,I lousing,Commission Minutes May 27,2020 Noe 2 of 2 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission May 27, 2020 Call to Order 1. Roll Call 2. Approval of Minutes of March 25, 2019 Action Items: a. SWP — Air Conditioning RFP b. SWP— Roof Replacement RFP c. SWP — Parking Lot RFP Informational Items: a. Finance Report March 2020 Steven Raiche b. Housing Choice Voucher March 2020 c. Asset Management Report March 2020 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 TDD/TTY#: 1-800-545-1833 Ext.919 LEI "Equal Housing Opportunity" 61 I-unsmg I-Lousing Commission Board\Meeting lMay 27,2020 Agenda Nlc,w I ol'2 Ic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Discussion Items: a. RAD Update b. IT Presentation - Malware Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"'(S' Lansing I lousing Commission Board N4ccting 19ay 27,2020 Acenda Page 2 o l•2 Notice Lansing Housing Commission Annual Meeting and MC Regular Meeting May 2711, 2020 CONIN11SSION Due to the extension of the stay at home order through May 28th, the Lansing Housing Commission will conduct its Annual Meeting and Regular Board Meeting virtually on Wednesday May 27th, 2020 Join Us For a Virtual Annual and Regular Board Meeting Wednesday May 27t", 2020, 5:30pm EDT To support safety, health, and wellness, the meeting will be conducted virtually via Zoom meeting link and phone number provided below: Virtual Meeting Link: https://us02web.zoom.us/'/86999694158?pwd=YTRVZ1 MvUGITbHIHMUNrMVRgKzl1 dz09 Telephone Dial in Option: +1 312 6266799 OR +1 929 2056099 Required Meeting ID: 869 9969 4158 To assist you, please note the following instructions for joining a Zoom meeting. Note that this option requires downloading Zoom software or an app to your computer or phone, so please allow a few extra minutes before the meeting to complete this step. If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store. If joining from a computer for the first time you will need to download a small application file before entering the meeting. This process is easy to complete on all commonly used browsers by following the prompts. It is possible to use a combination of computer for video and phone for audio. If using this option, enter by computer first and select the Join By Phone tab when the audio pop-up window appears, The mission of LHC is to compassionately deliver healthy,affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. which will display the dial in number for you, as well as the prompt for your Meeting and Participant ID. Entering the numbers allows your video and audio to be synchronized. During the meeting, non-speakers who wish to ask a question can use the Raise Hand option to make it known to the Host that you would like to speak. To raise your hand during the meeting for MAC use Option Y and for windows use ALT Y. If you join by phone to raise your hand during the meeting dial *9. Alternately, you can use the Chat option to send a question to all participants or privately to specific participants. The mission of LHC is to compassionately deliver healthy,affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. G I I0l�S �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Minutes of the March 25, 2020 Commissioner Robinson called the meeting to order at 5:30 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober. Loria Hall and Michael McKissic absent. STAFF: Marcel Jackson Marcus Hardy Kim Shirey Andrea Bailey Douglas Fleming Katrina Greeley - Contractor Steven Raiche— Contractor Sam Spadafore — Contractor Guests: None Commissioner Sober moved and Commissioner Henry seconded a motion to approve the minutes of the January 22, 2020 commission meeting. The Motion was approved by all members present. Action Items: Approval to install Air Conditioning at South Washington Park. As a strategic plan with the RAD conversion at SWP, Capital Funds will be used to complete major items. LHC is taking care of as many things as possible before RAD construction begins. SWP does not currently have central air but an air moving system. 3 AC units will be necessary to cool SWP and the common areas. LHC has about $400,000 left to spend with Capital Funds that needs to be contracted by June 31st. This project is estimated to be $205,000. LHC is seeking three bids, we currently have one bid. This action item is for Board approval for Doug to move forward with the capital expenditure to replace the AC units at SWP. Commissioner Robinson motioned to approve (if the amount for bids received is under $250,000); Commissioner Sober seconded the motion. Motion was approved by all members present. TDD/TTY{I: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L ! Lansing Housing commission Board Meeting March 25,2020 Lamina I lousin,,Commission Minutes Novembcr 20,2019 I'agc I ol'7 C; J \ l �lc C0NEMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Informational Item: Written Informational Reports were provided as follows: Finance Report— January & February 2020 Steven Raiche There have been disruptions in LHC which has affected the Financial Report, so the reporting packet has not been submitted for this meeting. LHC continues to receive funding from HUD, pay the employees and pay the vendors. There are currently no disruptions in the finance area. Housing Choice Voucher (HCV) Report— January & February 2020 Kim Shirey provided a brief overview of the January and February 2020 HCV Reports. • There have been some challenges, but HCV has done the best they can. HCV was awarded the self-sufficiency coordinator grant as a full-time position which is $68,152, this is to be used over the next twelve months. This position has been increased from part time to full time due to the self-sufficiency enrollment increase. HCV has moved forward on their waiting list. Pulled 100 applications, there was a response from around 50, orientation has been rescheduled due to COVID-19. Doug — Inspections for HCV has been withheld for recertifications, HCV will continue to inspect housing for new move ins. Asset Management Report—January and February 2020 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 96% at the end of February. There was three (3) move-in, two (2) move outs and one (1) transfer. There were 50 open work orders. The current occupancy rate is 96%. There are 8 vacancies, one (1) market ready. There are 50 open work orders. Average work order is 37 days old. TDD/TTY#: 1-800.545.1833 Ext.919 "Equal Housing Opportunity" 6, Lansing Housing Commission Board Meeting March 25,2020 I..ansinr_I lousing,Commission Minulcs November 20,2010 Pace 2 oF7 �Rlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 97% at the end of February. There were three (3) move-ins, zero (0) move-outs and one (1) transfer. There were 49 open work orders. The current occupancy rate is 97%. There are 5 vacancies. 1 will be leased up before the month ends. There are 49 open work orders. Average work order is 30 days old. Positive Note: Sodexo paired up with Lansing School District and provided breakfast and lunch to families in need of meals due to the Coronavirus. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marcus Hardy, LRF had an occupancy rate of 97% at the end of February. There was two (2) move-in, zero (0) move-outs and one (1) transfers. There were 17 open work orders. The current occupancy rate is 97%. There are 7 vacancies. 6 move-in ready. There were 17 open work orders. Pulling from the waitlist soon. Positive Note: Window project for LRF is completed. So. Washington (SWP) & Scattered Sites, AMP 112— Marcus Hardy, SWP had an occupancy rate of 93% at the end of February. There were zero (0) move-ins, three (3) move-out and two (2) transfers. There were 55 open work orders. The current occupancy rate is 93%. There were eleven (11) vacant units, 7 will be leased before the end of the month. 55 work orders that are open. Positive Note: SWP scattered sites windows are completed. Doug — SWP and MVP will not house any new residents in preparation for RAD Construction. LHC is currently operating with 2 maintenance, a Day time maintenance and a nighttime maintenance. Maintenance will do emergency work orders only. All residents have received notification of this new protocol. Managers are meeting with residents by appointment only. All managers are practicing Social Distancing as instructed by the Governor. Staff are currently working remotely. A backlog for routine work orders are expected but managers and maintenance will tackle this as it comes. LHC will document in a letter that LHC staff are essential, this will be given to all employees to carry at all times. TDDJTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" LI Lansing Housing Commission Board Meeting March 25,2020 L,ansin Iiousinu Commission ylinutes November 20,2019 Page 3 of 7 � y LHC CON41MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Discussion Items: 1. RAD Presentation — Sam Spadafore (a) This PowerPoint will be provided to the Board (b) RAD—All 4 AMPS will undergo RAD • Phase 1 — awards given to LHC, LHC is currently in the closing stage. These dates are late summer for MVP and fall for SWP. • Phase 2 — HP and LRF — Tax Credit submission. This application has been moved up from fall of 2020 to the summer of 2020. MSHDA just moved out all their due dated from June to July. Dates may continue to move if the Coronavirus Stay Home order is extended. • MVP - $79,000 per unit (4% deal) • Centralized air will be added to each unit. Additional windows will be added to the upstairs bedrooms. Each building will be designed by adding a color, there will be multiple colors throughout the property. • SWP - $50,000 per unit $15.7 million total development (9% deal) • HP - $84,000 per unit $14.5 million total development (4% deal) • LHC is preparing to get RFP 2. Due to economic downfall there could be a scenario where LHC will fall short of what was originally modeled. LHC is working through this to determine the next steps if this does occur. A positive side of the economic shift is that interest rates have dropped and are now 50% lower than the expected rate. 3. Board President Robinson — By having our closing time frame 6-7 months out from the current economy, there will be time for the economy to recover and for TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity Iv Lansing Housing Commission Board Meeting March 25,2020 1..;111Si1W Iinusin 4('onunission\luurtes November 20.2019 Pace 4 al'7 LHC COIL NIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 LHC to receive in funding, close to what is expected. Board President Robinson advised that LHC wait 30 days before going out for pricing. 4. Commissioner Henry — Currently, Lansing is interpreting the Governor's Executive Order that housing construction should not be happening going forward. 5. Next steps for RAD —Another set of resident meetings and Section 18 (sale of the scattered sites). 6. LHC is working through selecting an environmental partner. LHC is shill working on getting the ordinance so that LHC will be listed as the owners of the scattered sites. 7. April 131h — Introduce draft to the City Council (this date may be pushed back due to the Coronavirus. Other Items: None Executive Director's Comments: Activities Capital Projects • Elevator— Near completion, the elevator company has committed to get some things done in the next couple of weeks. This project is moving slower than expected, payment will be released to contractor once the work is completed. • SWP roof— Securing bids for the roof to be redone, working with architects to come up with specs for what we want the roof to look like. LHC is looking to add solar panels to the roof which will reduce costs. • COCC roof— Securing bids, roof is leaking. The long-term plan is to knock down the building and build a new one with affordable housing attached. • Mt. Vernon drain — Camera scope was conducted from MVP to the road to ensure future problems will not occur with plumbing. If anything is noticed during this scope, this will be worked on. Staff Changes ti TDDITTY#:1-800-545-1833 Ext.919 "Equal Housing Opportunity" 6 Lansing Housing commission Board Meeting March 25,2020 L.ansin_e I musing Commission Minutes No%•cnthcr 20,2010 Paec 5 ol'7 � 1 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 • Hildebrandt Maintenance — Put in offer this week. • Assistant Manager LRF/ SWP — Marcus is overseeing LRF and SWP. Geanee Davis is the new assistant asset manager. Kendra is working for the HCV program part time and LIPH part time. • Relocation and Construction Manager— Katrina Greeley has been on board for a couple of weeks. She is working on the roof project for SWP and lighting for the AMPS. I she has experience working with architects. Malware Attack • March 2nd, we realized that there was a Malware attack. LHC is continuing to assess this. Tenant software company Elite Emphasys was not used during this time, IT wanted to ensure the network was secure. • It took about one week to get COCC back up, roughly a week and a half to get LIPH back up. • Insurance — it is currently under legal review. • S-RM doing a forensic review. • Two party authentication — Sentinel Software —this was implemented as a result of this attack to prevent future attacks. Sentinel Software looks at how each individual works on the computer, they will notify us if something is out of character. This software will notify the user, and message IT if possible, of suspicious behavior. This will help to improve the security of the programs. • The long-term goal is to determine how the hackers got in. The preliminary analysis is that no information was taken but this is not the official report. Coronavirus • Working remotely since March 161n • Office is closed to walk ins — appointments only. • Maintenance staff are currently working only on emergency items. • Cleaning company cleaned SWP due to the number of common areas, maintenance will repeat the cleaning on high touch surface areas daily. RAD Activities • Disposal of Scattered Sites (Section 18) o Ordinance preparation with the City of Lansing. • Significant Amendment—ACOP, LHC is currently working on this. • Scope of work meetings (phase 2) — SWP and MVP. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L I Lansing Housing Commission Board Meeting March 25,2020 I..:msine 1lousinu Commission Minutes November 20,2011) Pugs 6 or7 ��y`tiC i 1'f r)t>SI n �r LC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • Doug will make his annual presentation April 13th at 5:00 pm and cover scattered site plans and RAD preparation. This meeting may be held even during the Stay Home Order, social distancing will be practiced. Other Activities • Site visits to LHC properties — visited each site within the past two weeks, proud of the staff and how the employees and residents operated under the change. • Mental Health First Aid Training for all employees March 11th (completed) March 181h (will be rescheduled to a later date due to Coronavirus) • Edge Communications — Facebook page has been re-done. • Website Update — Have tested product, this is currently being reviewed by staff. • HCV program review— Quadrel Consulting • Summer Spectacular— planning for this is ongoing. President's Comments: President Robinson commended employees and residents. Everyone is doing an outstanding job. Good job to everyone. Let's continue to not let up on the communication side. Public Comment: limit 3 minutes per person Brian Weston SWP Public Comment— Recognizes the efforts of sanitation of the building. It is appreciated very much. Questions concerning RAD as well. Other Business: None Adjournment: The meeting was adjourned at 6:52 p.m. Date Ryan Robin's6n, Chair ^, Date 4�-U- ing, Actigg Secretary TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing commission Board Meeting March 25,2020 Lansing i iousine Commission Minutes November 20,2019 Maize 7 o 1 7 Lansing Housing Commission Summary Results for APRIL FY2020 Description MT Vernon Hildebrandt La Roy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) (1,475) (18,316) (7,098) (2,055) (28,943) (1,440) 12,562 54,240 Tenant Revenue Variance (2,690) (15,201) (5,042) (5,706) (28,639) - - - HUD Revenue Variance 1,800 (2,662) (1,761) 3,568 946 (395) 13,076 53,992 Capital Fund Income 854 854 854 854 3,415 - - - Other Income (1,439) (1,307) (1,149) (771) (4,665) (1,045) (514) 248 Other - _ _ Budgeted Revenue 107,954 132,859 112,915 85,948 439,676 67,874 82,422 882,894 %Variance fav(unfav) -1% -14% -6% -2% -7% -2% 15% 6% EXPENSES: Total Expense Variance Unfav(Fav) (3,947) (31,469) (50,026) 7,252 (78,190) (3,294) (10,586) (13,794) Salary Expenses (1,709) (2,342) (2,539) 1,956 (4,633) (5,430) (1,630) Employee Benefit Expenses 563 304 (383) 1,743 2,226 (2,592) (5,537) Utilities SS2 3,858 (639) 2,305 6,076 209 (105) Write-offs (20) (672) (1,485) (267) (2,443) - Legal (1,400) (2,400) (1,493) (2,517) (7,810) 385 Professional Services 1,124 1,629 798 1,109 4,661 8,711 (1,170) Recreation/Other Services (1,200) (1,200) (800) 200 (3,000) - - Insurance (1,820) (671) (1,462) 2,542 (1,410) 24 (896) Sundry/Postage/Office Supplies 572 (244) 359 (114) 573 215 31718 Management Fee (102) 314 106 (512) (194) - (161) HAP Expense - - (13,794) Inspections - 374 (500) - (126) - (4,517) Maintenance Costs 4,062 (14,607) (24,945) 6,292 (29,198) (417) (162) Maintenance Contract-Unit Turns (2,700) (13,331) (15,525) (3,000) (34,556) - Other (1,869) (2,481) (1,520) (2,485) (8,355) (4,399) (127) (0) Budgeted Expense 96,275 112,686 121,569 88,510 419,040 52,685 68,172 882,881 %Variance fav(unfav) 4% 29% 41% -8% 19% 6% 16% 2% Curr Mo.Actual Net Income(Loss) S 14,152 $ 33,327 $ 34,274 $ (11,869) $ 69,883 $ 17,043 $ 37,398 $ 68,048 YTD Actual Net Income(Loss)Net of CWIP $ 83,903 $ 158,321 $ 61,617 $ (58,231) $ 245,611 $ 431,658 $ 117,378 $ 353,724 Prior YR YTD Net Income(Loss) $ (42,522) $ 183,298 $ (97,690) $ 123.584 $ 166,670 $ 350,484 52.56 $ (325,369) Cash Balance-April $ 472,453 S 552,274 $ 583,317 S 401,635 $2,009,680 $ 1,131,607 705 142 $ 487,432 Cash Balance-March S 504,213 S 579,021 5 565,019 S 447,108 S 2,095,361 $ 1,024.133 S 733,686 403,544 Cash Balance-January $ 551,519 $ 513,168 S 613,701 $ 464,631 S 2,143,014 S 1,222,920 S 658,192 S 450,769 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2004\Summary 2004 Alternative\Summary MTD 5/22/2020 9:44 AM Lansing Housing Commission Summary Results YTD for APRIL FY2020 Description MT Vernon Hildebrandt La Roy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 119,489 (21,759) 48,071 87,882 233,683 7,940 23,114 926,821 Tenant Revenue Variance 3,789 (92,159) (45,992) (46,033) (180,395) - - HUD Revenue Variance 84,297 39,144 43,239 89,867 256,546 3,900 19,863 917,267 Capital Fund Income 19,959 20,427 20,245 19,854 80,485 - - - Other Income 11,444 10,829 30,579 24,194 77,047 3,940 3,251 9,554 Other - _ - _ - Budgeted Revenue 1,139,469 1,405,104 1,266,711 917,952 4,729,235 911,525 822,970 8,828,940 %Variance fav(unfav) 10% -2% 4% 10% 5% 1% 3% 10% EXPENSES: Total Expense Variance Unfav(Fav) 101,329 (9,119) (17,410) 59,681 134,481 1,316 (47,009) 573,227 Salary Expenses (22,075) (8,117) (10,433) 2,669 (37,956) (77,739) (2,834) - Employee Benefit Expenses 5,376 10,512 (394) 8,936 24,429 (17,779) (47,617) Utilities 9,911 15,696 (887) (17,290) 7,431 3,670 (203) Write-offs 16,855 (2,070) 8,873 1,242 24,900 - Legal (2,575) (2,992) (2,946) (10,470) (18,984) 14,111 Professional Services 553 (4,034) (6,711) (3,300) (13,491) 17,266 8,589 Admin Services 12,000 12,000 12,000 36,000 19,380 - Management Improvement 19,959 20,427 20,245 19,854 80,485 - Insurance (9,618) (1,877) (10,020) 24,375 2,860 7,766 (7,713) Sundry/Postage/Office Supplies 2,316 (10,732) (1,048) 2,653 (6,811) 15,766 12,204 Management Fee 1,134 2,522 804 (1,940) 2,520 - 1,196 - HAP Expense - - 573,227 Pilot (2,209) (10,245) (4,162) (2,990) (19,604) - Inspections 2,968 640 9,488 4,975 18,071 2,887 (12,647) Maintenance Costs 108,057 15,026 31,475 20,213 174,770 21,157 368 Maintenance Contract-Unit Turns (31,718) (43,815) (50,724) 3,785 (122,472) - Other (9,605) (2,060) (12,970) 6,969 (17,666) (5,169) 1,648 - Budgeted Expense 1,096,473 1,250,674 1,273,935 1,011,421 4,632,502 579,212 783,139 8,828,810 %Variance fav(unfav) -9% 1% 1% -6% -3% 0% 6% -6% YTD Actual Net Income(Loss)Net of CWIP $ 83,903 $ 158,321 $ 61,617 $ (58,231) $ 245,611 5 431,658 $ 117,378 $ 353,724 YTD Budgeted Net Income(Loss) $ 42,996 $ 154,430 $ (7,224) $ (93,469) $ 96,734 $ 332,313 $ 39,831 $ 130 Prior YR YTD Net Income(Loss) $ (42,522) S 183,298 $ (97,690) $ 123,584 $ 166,670 S 350,484 $ 52,566 $ (325,369) Additional Income-Accounting Adjustments 22,747 16,531 3,361 7,036 49,675 92,821 7,425 64,610 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2004\Summary 2004 Alternative\Summary YTO 5/22/2020 9:44 AM APRIL Ratios HCV Ratios Prior Months Number of Vouchers Used 1,760 03/20 $ 531.81 HCV 8002 Expenses $ 867,126.89 01/20 $ 516.10 Average Cost Per Voucher $ 492.69 12/19 $ 521.40 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt La Roy Froh S.Washington Total YTD Average Number of Units Leased 193 216 203 188 800 03/20 95.6% Number of Possible Units 202 220 213 198 833 01/20 95.7% Year-to-Date Occupancy Rate 95.5% 98.2% 95.3% 94.9% 96.0% 12/19 96.0% Average Revenue Per Occupied Unit 03/20 $ 531.75 Total UPH Revenue $ 106,479.97 $ 114,542.95 $ 105,816.33 $ 83,893.02 $ 410,732.17 01/20 $ 629.15 Average Revenue Per Occupied Unit $ 551.71 $ 530.29 $ 521.26 $ 446.24 $ 513.42 12/19 $ 745.02 Average Tenant Revenue Per Occupied Unit 03/20 $ 140.55 Total Tenant Revenue $ 29,104.00 $ 24,792.00 $ 24,217.00 $ 26,817.00 $ 104,930.00 01/20 $ 139.60 Average Tenant Revenue Per Occupied Unit 150.80 114.78 119.30 142.64 13L16 12/19 $ 140.46 Average Cost Per Occupied Unit 03/20 $ 617.83 YTD Average Monthly Expenses $ 119,780.14 $ 124,155.41 $ 125,652.52 $ 107,110.15 $ 476,698.22 O1/20 $ 619.77 Average Cost Per Occupied Unit 620.62 574.79 518.98 569.73 595.87 12/19 $ 609.57 Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 472,453.29 $ 552,273.82 $ 583,317.22 $ 401,635.26 $ 1,131,606.74 $ 705,141.82 YTD Expenses $ 1,197,901.36 $ 1,241,554.12 $ 1,256,525.18 $ 1,071,101.54 $ 580,528.38 $ 736,130.60 Number of Months 30 30 10 10 10 30 Average Monthly Expenses $ 119,780.14 $ 124,155.41 $ 125,652.52 $ 107,110.15 $ 58,052.84 $ 73,613.06 Number of Months of Operating Reserves (would like to have 4 months of operating reserves) 3.94 4.45 4.64 3.75 19.49 9.58 Prior Months 03/20 4.10 4.49 4.29 4.13 17AS 9.73 O1/20 4.46 3.93 4.61 4.37 19.95 8.5 12/19 4.61 4.14 4.2 4.02 22.24 7.9 06/19 3.58 3.90 4.78 4.51 17.81 7.12 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2004\Summary 2004 Alternative\Ratios All 5/22/2020 9:44 AM Lansing Housing Commission Budget vs.Actual ML Vernon For the Period Ending April 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 321,726 $ 317,937 $ 3,789 $ 304,673 $ 381,524 $ 63,587 Tenant Revenue-Other 37,082 26,250 10,832 38,324 31,500 5,250 Total Tenant Revenue $ 358,808 $ 344.187 $ 14,622 $ 342,997 $ 413.024 $ 68,837 HUD PHA Operating Grants 819,524 735.228 84,297 781.258 882.273 147,046 CFP Operational Income 74,695 90,000 (15,305) 155.318 90,000 - Fraud Recovery and Other 28,677 5,319 23,359 6,266 6,908 1,589 Total Operating Revenue $ 1,281,705 $ 1,174,733 $ 106,972 $ 1.285.839 $ 1,392,205 $ 217,472 Administrative Salaries $ 75,898 $ 76,097 $ (199) $ 74,631 $ 90,189 $ 14,092 Auditing Fees 5,150 5,000 150 5,000 5,000 - Management Fees 153,828 97,958 55,870 150,143 117,550 19,592 Bookkeeping Fees 14,493 14,400 93 14,493 17,280 2,880 Employee Benefits Contributions -Admin 24,109 18,959 5,150 23,895 22,683 3,724 Office Expenses 29,340 25,999 3,340 22,666 29,667 3,668 Legal 12,425 15,000 (2,575) 18,625 17,800 2,800 Travel 470 800 (330) 807 960 160 Other 1,921 - 1,921 1,710 - - Tenant Services-Other 1,628 14,800 (13,172) 18,044 18,200 3,400 Water 85,943 81,000 4,943 72,163 96,300 15,300 Electricity 36,555 36,200 355 35,859 43,600 7,400 Gas 48,292 44,570 3,722 45,781 49,570 5,000 Other Utilities Expense 7,091 6,200 891 6,656 6,400 200 Ordinary Maintenance and Operations-Labor 54,372 76,248 (21,876) 74,452 90,948 14,600 Ordinary Maintenance and Operations-Material 97,067 58,200 38,867 110.742 68,050 9,850 Ordinary Maintenance and Operations-Contrac 341,873 299,675 42,198 445,780 361,375 61,700 Employee Benefits Contributions -Ordinary 42,979 42,753 226 56,657 51,194 8,441 Protective Services-Other Contract Costs 1,742 2,000 (258) 1,975 2,400 400 Property Insurance 37,070 46,420 (9,350) 41,070 55,876 9,456 Liability Insurance 14,287 15,968 (1,681) 15,057 19,174 3,206 Workers Compensation 254 2,480 (2,226) 1,082 2,976 496 All Other Insurance 999 1,860 (861) 1,751 2,232 372 Other General Expenses 52,015 15,805 36,210 35,057 18,931 3,126 Compensated Absences - - - - - - Payment in Lieu of Taxes 11,808 14,017 (2,209) 12,347 17,285 3,269 Bad debt-Tenant Rents 32,855 16,000 16,855 27,398 19,200 3,200 Interest Expense 13,337 13,327 10 14,517 15,871 2,544 Total Operating Expenses $ 1.197.801 $ 1,041,737 $ 156,064 $ 1,328.358 $ 1,240,612 $ 198,875 Net Income(Loss) $ 83,903 $ 132,996 $ (49,092) $ (42,519) $ 151.592 $ 18,597 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending April 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 317,971 $ 410,130 $ (92,159) S 381,879 $ 490,116 $ 79,986 Tenant Revenue-Other 31,250 21,515 9,735 28,254 25,415 3,900 Total Tenant Revenue $ 349,221 $ 431,645 $ (82,424) $ 410,133 $ 515,531 $ 83,886 HUD PHA Operating Grants 948,190 909,046 39,144 966.239 1,090,856 181,809 CFP Operational Income 80,041 80,000 41 149,615 80,000 - Fraud Recovery and Other 22,424 4,799 17,625 6,050 6,384 1,585 Total Operating Revenue $ 1,399,875 $ 1,425,490 $ 1,532,037 $ 1,692,770S 267,260 Administrative Salaries $ 77,532 $ 77,160 $ 372 $ 67,151 $ 91,588 $ 14,428 Auditing Fees 5,150 5,000 150 5,000 5,000 - Management Fees 170,298 108,162 62,135 165,763 129,795 21,632 Bookkeeping Fees 16,187 15,900 287 16,158 19,080 3,180 Employee Benefits Contributions -Admin 30,684 24,319 6,365 26,858 28,726 4,408 Office Expenses 35,234 34,177 1,057 27,982 38,815 4,638 Legal 19,573 22,565 (2,992) 20,817 26,865 4,300 Travel 642 800 (158) 410 960 160 Other (51) - (51) 544 - - Tenant Services-Other 5,247 17,000 (11,753) 19,617 20,600 3,600 Water 97,852 80,466 17,386 86,883 96,916 16,450 Electricity 26,315 26,932 (617) 26,167 31,882 4,950 Gas 44,275 41,065 3,210 43,005 54,065 13,000 Other Utilities Expense - 6,590 (6,590) - 6,590 - Ordinary Maintenance and Operations-Labor 75,438 83,928 (8,490) 63,035 99,518 15,590 Ordinary Maintenance and Operations-Material 61,760 63,550 (1,790) 57,910 76,100 12,550 Ordinary Maintenance and Operations-Contrac 386,036 412,150 (26,114) 525,712 489,200 77,050 Employee Benefits Contributions -Ordinary 41,939 37,792 4,146 49,064 45,241 7,449 Protective Services-Other Contract Costs 2,801 3,080 (279) 3,207 3,696 616 Property Insurance 36,715 41,255 (4,541) 36,507 49,660 8,404 Liability Insurance 13,411 12,924 487 12,270 15,518 2,595 Workers Compensation 276 1,640 (1,364) 1,178 1,968 328 All Other Insurance 344 1,305 (961) 1,645 1,740 435 Other General Expenses 49,714 16,821 32,893 37,804 20,182 3,361 Compensated Absences - - - - - Payment in Lieu of Taxes 15,022 25,267 (10,245) 22,710 29,645 4,379 Bad debt-Tenant Rents 6,930 9,000 (2,070) 7,147 10,800 1,800 Interest Expense 22,229 22,212 17 24,196 26,452 4,240 Total Operating Expenses $ 1.241.554 $ 1,191.061 S 50,493 $ 1,348,740 $ 1,420,603 $ 229,542 Net Income(Loss) $ 158,321 $ 234.429 $ (76,10a $ 183,297 $ 272,167 Lansing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending April 30,2020 YTD Amount YT13 Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 246,598 $ 292,590 $ (45,992) $ 294,197 $ 351,108 $ 58,518 Tenant Revenue-Other 48,475 23,860 24,615 22,793 28,680 4,820 Total Tenant Revenue $ 295,073 $ 316.450 $ (21.377) $ 316.990 $ 379.788 $ 63,338 HUD PHA Operating Grants 855,904 812,665 43,239 866,818 975,198 162,533 CFP Operational Income 152,962 185.000 (32.038) 154,615 185,000 - Fraud Recovery and Other 14,204 4,879 9,325 4,692 6,480 1,601 Total Operating Revenue $ 1,318,143 $ 1.318,994 $ (851) $ 1,343.115 $ 1,546,466 $ 227,472 Administrative Salaries $ 68,252 $ 76,395 $ (8,143) $ 71,370 $ 90,487 $ 14,092 Auditing Fees 5,150 5,000 150 5,000 5,000 - Management Fees 162,092 103,571 58,521 156,532 124.285 20,714 Bookkeeping Fees 15,265 15,225 40 14,732 18,270 3,045 Employee Benefits Contributions -Admin 20,841 19,467 1,374 27,986 22,777 3,310 Office Expenses 27,762 29,853 (2,091) 27,059 36,155 6,302 Legal 17,054 20,000 (2,946) 21,893 24,000 4,000 Travel 64 695 (631) 66 850 155 Other 1,412 2,000 (588) 7,018 2,000 - Tenant Services-Other 3,720 12,000 (8,280) 16,295 14,400 2,400 Water 58,219 57,000 1,219 57,673 68,400 11,400 Electricity 36,400 36,700 (300) 35,312 43,900 7,200 Gas 41,233 55,400 (14.167) 43,212 59,200 3,800 Other Utilities Expense 12,931 12,570 361 12,199 12,684 114 Ordinary Maintenance and Operations-Labor 79,995 82,285 (2,290) 91,163 97,591 15,306 Ordinary Maintenance and Operations-Material 103,220 83,600 19,620 99,527 101,300 17,700 Ordinary Maintenance and Operations-Contrac 392,796 424,460 (31,664) 525.761 505.810 81,350 Employee Benefits Contributions -Ordinary 42,814 44,582 (1,768) 64,566 53,321 8,739 Protective Services-Other Contract Costs 2,655 3,000 (345) 3,085 3,600 600 Property Insurance 48,540 58,450 (9,909) 51,718 70,356 11,906 Liabtllty Insurance 18,534 17,485 1,048 16,386 20,996 3,511 Workers Compensation 268 1,580 (1,312) 1,141 1,896 316 All Other Insurance 344 4,692 (4,348) 6,830 5,115 423 Other General Expenses 49,114 19,080 30,034 37,084 22,896 3,816 Compensated Absences - - - - - - Payment In Lieu of Taxes 8,447 12,609 (4,162) 13,871 15,901 3,292 Bad debt-Tenant Rents 26,273 17,400 8,873 19,037 20,600 3,200 Interest Expense 13,130 13,120 10 14,292 15,625 2,504 Total Operating Expenses $ 1,256,525 $ 1,228,219 $ 28,306 $ 1,440,808 $ 1,457.415 $ 229,196 Net Income(Loss) $ 61,617 $ 90.775 $ (29,157) $ (97,693) $ 89,051 $ (1,723) Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending April 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 279,197 $ 325.230 $ (46,033) $ 317,747 $ 390,276 $ 65,046 Tenant Revenue-Other 17,263 17.760 (497) 23.905 21,312 3,552 Total Tenant Revenue $ 296,460 $ 342,990 $ (46.530) $ 341.652 $ 411,588 $ 68,598 HUD PHA Operating Grants 605,897 516,030 89,867 550.016 619,236 103,206 CFP Operational Income 73,507 214,299 (140,792) 367.516 214,299 - Fraud Recovery and Other 37,006 5.280 31,726 11,619 6.978 1,699 Total Operating Revenue $ 1.012,870 $ 1,078,598 $ (65,728) $ 1,270,803 $ 1,252,101 $ 173,503 Administrative Salaries $ 75.525 $ 78,738 $ (3,213) $ 61,232 $ 93,170 $ 14,432 Auditing Fees 5,150 5.000 150 - 5.000 - Management Fees 150,181 98.469 51,713 149,276 118,162 19,694 Bookkeeping Fees 14.118 14,475 (357) 14,365 17,370 2,895 Employee Benefits Contributions -Admin 35,837 29,664 6,172 33,185 35.175 5,510 Office Expenses 36.665 24,569 12,095 27,044 29,183 4,614 Legal 14,698 25,169 (10,470) 22,545 30,202 5,034 Travel 277 - 277 (716) - Other (422) - (422) 16,947 - - Tenant Services-Other 9,015 8,000 1,015 12.968 9,600 1,600 Water 156,092 177.350 (21.258) 168.476 212,820 35,470 Electricity 96.423 89.180 7,243 89.181 107,016 17,836 Gas 41,200 44.563 (3,363) 43,702 46,305 1,742 Other Utilities Expense 1.519 1,430 89 1,410 1,485 55 Ordinary Maintenance and Operations-Labor 89.324 83,442 5,882 104,311 99,032 15,590 Ordinary Maintenance and Operations-Material 54.411 55,590 (1,179) 61,112 66,548 10,958 Ordinary Maintenance and Operations-Contrac 133,905 106,733 27,172 166,345 127.735 21,002 Employee Benefits Contributions -Ordinary 47,439 44,675 2,764 80,986 53,534 8,859 Protective Services-Other Contract Costs 1,431 1,590 (159) 2.346 1.908 318 Property Insurance 41,704 24,073 17.631 21,296 28,977 4,904 Liability Insurance 20.640 16,734 3,907 15,917 20,093 3,360 Workers Compensation 249 1,500 (1,251) 1,060 1,800 300 All Other Insurance 1,059 1,470 (411) 1,463 1.880 410 Other General Expenses 37.499 16,445 21,054 43,347 19,733 3,289 Compensated Absences - - - - Payment in Lieu of Taxes (2,076) 914 (2,990) 1,101 1,814 900 Bad debt-Tenant Rents 6,242 5.000 1,242 5,375 6,000 1,000 Interest Expense 2,998 2,996 2 2,945 3,568 572 Total Operating Expenses $ 1.071.102 $ 957.768 $ 113,334 $ 1,147.219 $ 1.138,110 $ 180,342 Net Income(Loss) $ (58,231) $ 120,830 $ (179,061) $ 123,584 $ 113,990 $ Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending April 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 1,165,492 $ 1,345,887 $ (180,395) $ 1,298,496 $ 1,613,024 $ 267,137 Tenant Revenue-Other 134.070 89.385 44,685 113,276 106.907 17.522 Total Tenant Revenue $ 1.299,562 $ 1,435,272 $ (135,710) $ 1,411,772 $ 1,719.931 $ 284,659 HUD PHA Operating Grants 3.229,515 2,972,969 256,546 3.164,331 3,567,563 594.594 CFP Operational Income 381,204 569,299 (188.094) 827,064 569.299 - Fraud Recovery and Other 102,311 20,275 82,036 28.627 26,749 6.474 Total Operating Revenue $ 5.012.593 $ 4,997,814 $ 14,778 $ 5,431,794 $ 5,883.541 $ 885.727 Administrative Salaries $ 297,208 $ 308,390 $ (11,182) $ 274.384 $ 365,434 $ 57,044 Auditing Fees 20,600 20,000 600 15,000 20,000 - Management Fees 636,399 408,160 228,239 621,714 489,792 81,632 Bookkeeping Fees 60,063 60,000 63 59.748 72,000 12,000 Employee Benefits Contributions-Administraliv4 111,471 92,410 19,082 111,924 109,362 16,952 Office Expenses 129,001 114,598 14,402 104.751 133.820 19.222 Legal Expense 63,750 82,734 (18,984) 83.880 98,867 16,134 Travel 1,453 2,295 (842) 567 2,770 475 Other 2,860 2,000 860 26.219 2,000 - Tenant Services-Other 19.611 51,800 (32,190) 66,924 62,800 11.000 Water 398,106 395,816 2,290 385.195 474,436 78,620 Electricity 195,693 189.012 6,681 186,519 226,398 37.386 Gas 175,000 185,598 (10,598) 175,700 209.140 23.542 Other Utilities Expense 21,541 26,790 (5,249) 20,265 27,159 369 Ordinary Maintenance and Operations-Labor 299,129 325,903 (26,774) 332,961 386,989 61.086 Ordinary Maintenance and Operations-Material 316,457 260,940 55,517 329,291 311,998 51,058 Ordinary Maintenance and Operations-Contrac 1,254,610 1,243.018 11,592 1,663,598 1,484.120 241,102 Employee Benefits Contributions-Ordinary 175.170 169,803 5,367 251,273 203.290 33.487 Protective Services-Other Contract Costs 8,629 9,670 (1,041) 10.613 11,604 1,934 Property Insurance 164,029 170,199 (6,170) 150,591 204,869 34.670 Liability Insurance 66.872 63,111 3,761 59,630 75,782 12,672 Workers Compensation 1,047 7,200 (6,153) 4,461 8,640 1,440 All Other insurance 2,747 9,327 (6,581) 11,689 10,967 1.640 Other General Expenses 188,342 68,150 120,192 153,292 81.742 13,592 Compensated Absences - - - - - - Payments in Lieu of Taxes 33,202 52,806 (19,604) 50.029 64,645 11.839 Bad debt-Tenant Rents 72,300 47.400 24,900 58,957 56,600 9,200 Interest Expense 51.694 51.655 39 55,950 61,515 9,860 Total Operating Expenses $ 4,766,982 $ 4,418,784 $ 348,198 $ 5,265,125 $ 5.256,740 $ 837,955 Net Income(Loss) $ 245,611 $ 679.030 $ (333.419) $ 166.669 $ 626,801 $ 47,772 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending April 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 800,913 $ 797,034 $ 3,880 $ 789,112 $ 911,297 $ 114,263 Bookkeeping Fees Income 59,997 59,976 21 59,748 71,971 11,995 Fraud Recovery and Other 151,276 54,515 96,761 61,599 71,070 16,555 Total Operating Revenue $ 1.012.186 $ 911.525 $ 100,661 $ 910.459 $ 1.054,338 $ 142,813 Administrative Salaries $ 119,566 $ 197,305 $ (77,739) $ 209,162 $ 233,633 $ 36,327 Auditing Fees 5,150 5,000 150 5,000 5,900 900 Employee Benefits Contributions -Admin 41,575 63,132 (21,557) 56,933 75,063 11,931 Office Expenses 64,080 45,709 18,370 44,601 54,601 9,092 Legal 15,836 1,725 14,111 7,281 2,300 575 Travel 6,706 10,895 (4,189) 8,317 12,480 1,585 Other 41,793 40,018 1,775 33,499 47,344 7,326 Tenant Services-Other 4,006 1,500 2,506 1,286 1,500 - Water 1,511 1,330 181 1,299 1,596 266 Electricity 11,362 8,750 2,612 8,688 10,500 1,750 Gas 2,745 1,890 856 1,613 2,268 378 Other Utilities Expense 361 340 21 285 408 68 Ordinary Maintenance and Operations-Materia 45 500 (455) 300 500 - Ordinary Maintenance and Operations-Contra( 29,885 5,195 24,690 51,835 5,899 704 Protective Services-Other Contract Costs 475 400 75 388 400 - Property Insurance 1,846 1,600 246 1,521 1,920 320 Liability Insurance 1,016 200 816 226 240 40 Workers Compensation 1,127 1,000 127 627 1,200 200 All Other Insurance 2,077 - 2,077 24,554 - - Other General Expenses 227,295 190.650 36,645 98,864 227,800 37,150 Compensated Absences - - - - - - Interest Expense 2,070 2,073 (3) 3,694 2,373 300 Total Operating Expenses $ 580.528 $ 579,212 $ 1,316 $ 559,973 $ 688,124 $ 108,912 Net Income(Loss) $ 431,658 $ 332,313 $ 99,345 $ 350,486 $ 366,213 $ 33,901 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending April 30,2020 YM Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining _ Budget HUD PHA Operating Grants $ 10,582.530 $ 9,645,400 $ 937,130 $ 9,423,206 $ 11,574,480 $ 1,929,080 Other Revenue 7,775 - 7,775 208 - - Fraud Recovery and Other 18,965 6,380 12,585 13,906 7,306 926 Total Operating Revenue $ 10,609,270 $ 9,651.780 $ 957.490 $ 9,437,320 $ 11,581,786 $ 1,930,006 Administrative Salaries $ 254,519 $ 257,353 $ (2,834) $ 258,286 $ 304.337 $ 46,984 Auditing Fees 25,750 25,000 750 25,000 25,000 - Management Fees 164,514 163,318 1,196 167,398 195,982 32,664 Bookkeeping Fees - - _ _ - Employee Benefits Contributions -Admin 64,320 109,156 (44,836) 116.182 129,885 20,729 Office Expenses 137,598 128,453 9,145 113.917 147,420 18,967 Legal Expense - - - _ _ Travel 1,066 - 1,066 257 - - Other 200 52,000 (51,800) 37 64,000 12,000 Tenant Services-Other - - - _ _ Water - - - _ - Electricity - - - _ - Gas - - - 17 - - Other Utilities Expense 322 525 (203) 560 630 105 Ordinary Maintenance and Operations-Materie - - - - Ordinary Maintenance and Operations-Contra. 42,191 2,470 39,721 39,414 2,964 - Protective services-Other Contract Costs 209 300 (91) 259 300 - Property Insurance 1,657 - 1,657 - - Liability Insurance 14,142 12,985 1,157 13,315 15,582 2,597 Workers Compensation 2,013 12,540 (10,527) 8,582 15,048 2,508 All Other Insurance - Other General Expenses 27,629 19,040 8,589 19,314 22,548 3,508 Compensated Absences - - _ _ Housing Assistance Payments 9,402,037 8,828,810 573,227 8,947,585 10,594,572 1.765,762 Bad Debt-Tenant Rents - - _ _ Interest Expense - - _ _ Total Operating Expenses $ 10,138,167 $ 9,611,949 $ 526,218 $ 9.710,123 $ 11,518,267 $ 1,906.318 Net Income(Loss) $ 471,102 $ 39,831 $ 431,271 $ (272,803) $ 63,519 $ 23,688 0 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for April 2020 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 35,491.60 1010-0000-111111 Chase Checking (31,760.05) 472,453.29 1010-0000-112200 Accounts Receivable 8,210.75 19,573.40 1010-0000-112201 Allowance for Doubtful Accounts (821.07) (1,957.34) 1010-0000-112300 AIR-Due from Oliver Gardens - 1,672.00 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany 38,913.06 (40,115.60) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance (4,945.08) 22,543.23 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - 17,828.83 1010-3000-144000 Construction in Progress 7,287.74 170,392.80 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10.742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 16,885.35 3,925,783.64 LIABILITIES 1010-0000-200000 OPEB Liability - 181,088.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable (1,423.92) 323.95 1010-0000-211343 Accounts Payable Misc - 1010-0000-211400 Tenant Security Deposits (1,108.00) 33,312.60 1010-0000-211999 Tenant Refunds - 6,012.58 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 21,658.66 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes 977.24 30,238.02 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (2,999.44) 339,125.38 1010-0000-260601 Note Payable-Curr-PNC - 35,569.60 TOTAL LIABILITIES (4,554.12)_ 915,080.30 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets 21,439.47 1,002,890.61 1010-0000-282000 Income and Expense Clearing - (2,126,291.57) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,719,955.13 TOTAL EQUITY 21,439.47 3,010,703.24 TOTAL LIABILITES&EQUITY 16,885.35 3,925,783.54 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for April 2020 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 36,248.00 1020-0000-111111 Chase Checking (26,746.76) 552,273.82 1020-0000-112200 Accounts Receivable 4,671.00 13,263.86 1020-0000-112201 Allowance for Doubtful Accounts (419.90) (1,326.39) 1020-0000-112300 A/R- Due from Oliver Gardens - 3,278.57 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany 48,134.27 (15,452.28) 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance (4,992.43) 22,702.68 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 69,703.98 1020-3000-144000 Construction in Progress 11,452.16 382,789.15 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 32,098.34 5,386,987.95 LIABILITIES 1020-0000-200000 OPEB Liability - 94,792.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable (7,057,88) 777.82 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits (633.00) 37,651.00 1020-0000-211999 Tenant Refunds (384.99) 3,856.80 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 17,610.46 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment In Lieu of Taxes 394.38 43,203.77 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr- PNC (4,999.06) 565,208.97 1020-0000-260601 Note Payable-Curr-PNC - 59,282.67 TOTAL LIABILITIES (12,680.55) 1,055,599.07 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets 44,778.89 405,571.84 1020-0000-282000 Income and Expense Clearing - (1,581,749.94) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,787,823.98 TOTAL EQUITY 44,778.89 4,331,388.88 TOTAL LIABILITES& EQUITY 32,098.34 5,386,987.95 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for April 2020 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 37,764.00 1080-0000-111111 Chase Checking 18,298.29 583,317.22 1080-0000-112200 Accounts Receivable 7,672.30 20,052.15 1080-0000-112201 Allowance for Doubtful Accounts (767.24) (2,005.22) 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc. - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany 11,983.23 (38,106.80) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance (6,404.96) 28,266.31 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress - 111,737.04 1080-3000-144000 Construction in Progress 39,561.99 297,897.47 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888,71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155.143.00 TOTAL ASSETS 70,343.61 4,862,149.03 LIABILITIES 1080-0000-200000 OPEB Liability - 152,638.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable (1,704.29) 341.59 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits 423.00 40,456.00 1080-0000-211999 Tenant Refunds - 4,293.40 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 19,823.43 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes 742.11 25,853.39 1080-0000-214000 Accrued Comp Absences-non curr - 5,636.66 1080-0000-260600 Note Payable Non Curr-PNC (2,952.93) 333,867.63 1080-0000-260601 Note Payable-Curr-PNC - 35,018.13 TOTAL LIABILITIES (3,492.11) 902,687.43 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets 73,835.72 423,629.57 1080-0000-282000 Income and Expense Clearing - (1,661,407.63) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,192,770.66 TOTAL EQUITY 73.835.72 3,959,461.60 TOTAL LIABILITES &EQUITY 70,343.61 4,862,149.03 Lansing Housing Commission 1090 South Washington Park Balance Sheet for April 2020 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 24,348.00 1090-0000-111111 Chase Checking (45,472.45) 401,635.26 1090-0000-112200 Accounts Receivable 3,122.29 23,189.18 1090-0000-112201 Allowance for Doubtful Accounts (312.23) (2,318.92) 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany 31,468.66 (35,339.59) 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance (6,824.15) 29,666.72 1090-0000-140000 Land - 180,543.00 1090-3000-144000 Construction in Progress 45,808.61 489,008.03 1090-0000-146000 Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566,612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow-MERS - 142,995.00 TOTAL ASSETS 27,790.73 3,580,787.19 LIABILITIES 1090-0000-200000 OPEB Liability - 94,299.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable (6,465.82) 317.54 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits 951.00 24,584.00 1090-0000-211999 Tenant Refunds 406.00 6,907.91 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual - 48,277.38 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes (365.39) (7,025.07) 1090-0000-214000 Accrued Comp Absences-non curr - 14,218.74 1090-0000-260600 Note Payable Non Curr-PNC (674.28) 76,237.50 1090-0000-260601 Note Payable-Curr-PNC - 7,996.27 TOTAL LIABILITIES (6,148.49) 529,982.41 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets 33,939.22 338,287.24 1090-0000-282000 Income and Expense Clearing - (1,480,299.53) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,115,043.07 TOTAL EQUITY 33,939.22 3,050,804.78 TOTAL LIABILITES&EQUITY 27,790.73 3,580,787.19 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for April 2020 Period Amount Balance ASSETS 5005-0000-111101 General Fund Checking - 7,222.00 5005-0000-111105 LHC-Payroll Account (68.21) 72,659.43 5005-0000-111111 Chase Checking 107,473.40 1,131,606.74 5005-0000-112500 Accounts Receivable HUD 79,380.00 181,237.24 5005-0000-112954 Accounts Receivables-Misc - - 5005-1010-115700 Intercompany (38,913.06) 40,115.60 5005-1020-115700 Intercompany (48,134.27) 15,452.28 5005-1080-115700 Intercompany (11,983.23) 38,106.80 5005-1090-115700 Intercompany (31.468.66) 35,339.59 50054001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (62,781.84) 31,237.66 5005-8002-115700 Intercompany 16,069.06 22,665.32 5005-8005-115700 Intercompany 3,246.14 (1,945.99) 5005-8010-115700 Intercompany (10,746.96) 4,693.06 5005-8021-115700 Intercompany - - 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance 512.00 5,359.02 5005-0000-121200 Prepaid-Other - - 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG - 272,984.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS 2,584.37_ 3,077,144.68 LIABILITIES 5005-0000-200000 OPEB Liability - 89,355.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable (9,967.03) 25.00 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211703 Union Dues Payable (255.00) (850.00) 5005-0000-211704 Health Insurance W/H - - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,692.89 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non Curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent 600.00 8,245.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,836.22) 19,423.48 5005-0000-260701 Note Payable-Curr-Davenport - 57,631,56 TOTAL LIABILITIES (14,458.25) 368,323.79 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets 17,042.62 759,232.78 5005-0000-282000 Income and Expense Clearing - 1,921,039.82 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 17,042.62 2,708,820.89 TOTAL LIABILITES&EQUITY 2,584.37 3,077,144.68 Lansing Housing Commission Housing Choice Voucher Balance Sheet for April 2020 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking (28,544.30) 705,141.82 8002-0000-111111 Chase Checking 83,887.86 487,431.96 8002-0000-112200 Accounts Receivable 75.00 75.00 8002-0000-112954 Accounts Receivables-Misc - - 8001-5005-115700 Intercompany 62,781.84 (31,237.66) 8002-5005-115700 Intercompany (16,069.06) (22,665.32) 8001-0000-121100 Prepaid Insurance (1,656.62) 6,634.03 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS 100,474.72 1,293,087.83 LIABILITIES 8001-0000-200000 OPEB Liability - 259,087.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable (4,816.87) - 8002-0000-211100 Accounts Payable (60.00) - 8002-8002-211100 Accounts Payable (94.00) - 8001-0000-211343 Accounts Payable Misc - - 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES (4,970.87) 554,351.18 EQUITY 8001-0000-280500 Unrestricted Net Assets 37,397.79 (194,519.00) 8001-0000-282000 Income and Expense Clearing - 471,582.93 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets 68,047.80 807,677.36 8002-0000-282000 Income and Expense Clearing - 47,400,912.94 8002-8002-282000 Income and Expense Clearing - (47,899,152.66) TOTAL EQUITY 105,445.59 738,736.65 TOTAL LIABILITES&EQUITY 100,474.72 1,293,087.83 LHic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 May 27, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: April Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): Nothing new to report for April. HCV Orientations: LHC had zero (0) orientation during the month of April 2020 and zero (0) vouchers issued. All scheduled orientations had to be cancelled due to COVID-19. Zero (0) VASH orientation was held for the month of April 2020, and zero (0) vouchers were issued. Waiting List: We are currently on waiting list number 400 out of 650. Department Initiatives: In the HCV Program there are currently 1,760 vouchers housed in all its programs. Fifty participants are with the Shelter Plus Care Program (S+C), 75 are housed under the Permanent Supportive Housing Program (PSH), and 143 are housed under the HUD Veterans Affairs Supportive Housing (VASH) 1,492 are housed under the Housing Choice Voucher Program. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L Lansing 1-I0using Commission Roar)kleeting%fay 27.2020 1-lousing Choice voucher Kcpurt April 2020 Page 1 of 6 NCi IIC)tj �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Voucher Utilization March Voucher Program Total Units 1,863 March Traditional HCV Utilization 1641 March % Utilized Units 88% April Voucher Program Total Units 1,863 April Traditional HCV Utilization 1642 April % Utilized Units 88% Voucher Disbursement HUD March HAP Disbursement $957,472 LHC March HAP/UAP Disbursement $894,433.94 % Voucher Funding Utilization 93% HUD April HAP Disbursement $957,472.00 LHC April HAP/UAP Disbursement $896,777.00 % Voucher Funding Utilization 94% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#: 1-800-545-1833 Ext.919 LEJ "Equal Housing Opportunity" L Lansing I lausin Commission 13oard electing N4ay_7,2020 1lousine Choice Voucher Rerun April 2020 Pa^e 2 ot'G LHic CONVOISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 54 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2020. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"7 t.ansing Housing Commission no:1rd�lceun,'\lay 27,2020 Housing Choice Voueher Report April 2020 Page 3 of 6 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 indicates there were zero (0) 24-hour deficiencies and zero (0) 30-day deficiencies. All corrected, abated, or terminated, as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of April 30, 2020, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent n' TDD/TTY#: 1-800-545-1833 Ext.919 ' -� "Equal Housing Opportunity"N 1_ansina Housnte Commission Board ibleenng May 27.2020 I lousine Choice Voucher Report April 2020 1'asc 4 orb 1 c Ilc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 94%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L i,insing liousing Commission Board Niecting May 27.2020 I lousing Choice Voucher Report April 2020 I;tgciol'G ^SX-OG It()( Ilc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of(10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 04/30/2020 TDD/TTY#: 1-800-545-1833 Ext.919 � „Equal Housing Opportunity"N Lansing Housing Commission Board Mceting May 27,2020 liousin<,Choice Voucher Report April 2020 paee6ol'6 ��N,�yCi 1-1O(j% LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 May 27, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: April 2020 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 96% (not including the modernization units) at the end of February. LHC Unit Months Leased (UML) was 792 (with units in MOD) or 95% occupancy rate. LHC maintained a 95% occupancy level, which does not meet the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 92% at the end of April. There were zero (0) households moved in, four (4) residents moved out, and zero (0) unit transfers. The UML was 186 which equals 92%. At the end of April, Mt. Vernon had a total of 40 open work orders. Hildebrandt Park occupancy was 99% at the end of April. There was zero (0) households moved in, one (1) resident moved out, and zero (0) unit transfers, The UML was 217 wh ich equals 99%. At the end of April, Hildebrandt had a total of 51 open work orders. La Roy Froh occupancy was 96% at the end of April. There was zero (0) household moved in, one (1) residents moved out, zero (0) unit transfers. The UML was 204 TDDITTY#: 1-800-545-1833 Ext.919 tia "Equal Housing Opportunity"NQ I.on5in I lousing Commission Board imceting May 27,2020 Monthly AsScl N-lanagcment Report April 2020 Nags I ot'R LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 which equals 96%. At the end of April, LaRoy Froh had a total of 34 open work orders. South Washington Park occupancy was 94% at the end of April. There were three (3) households moved in, two (2) resident moved out, and zero (0) unit transfer. The UML was 185 which equals 94%. At the end of April, South Washington had a total of 60 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 186 92% 0 4 0 0 Hildebrandt 220 217 99% 0 1 0 0 LaRoy Froh 213 204 96% 0 1 0 0 S. Washington 197 185 94% 3 2 0 0 Totals 832 792 95% 3 8 0 0 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 29,551 $ 26,550 $ 3,001 90% Hildebrandt $ 25,272 $26,550 $ 0 122% LaRoy Froh $ 24,691 $ 28,080.70 $0 1 13% S. Washington $ 28,044 $ 26,628 $ 1,416 95% Totals $ 107,558 $ 107,808.70 $4,417 100% TDD/TTY#: 1-800-545-1833 Ext.919 L= "Equal Housing Opportunity" L'1 Lansing l loushi,Commission i1mrd NIccling May 27.2020 Monthly Asset Numucmcnl I cport April 2020 Page 2 ol'S LHC C:ONJIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 1503 Robertson 3 8-5-19 240 Ready $1,800 Pulling from waitlist 3228 N Waverl 3 1-13-20 98 Read $1,900 Vacant due to RAD 3426 N Waverly 3 10-17-19 199 TBD N/A Vacant due to RAD 3844 Wilson 1 3-2-20 65 TBD N/A Vacant due to RAD 3342 N Waverl 4 10-29-19 161 TBD $4,000 Vacant due to RAD 4351 Balmoral 3 2-10-20 87 4-21-20 $4,900 Transfer pending 3336 N Waverl 4 1-6-20 115 TBD N/A Vacant due to RAD 3852 Wilson 1 3-16-20 59 TBD N/A Vacant due to RAD 3822 Wilson 1 3-16-20 59 TBD N/A Vacant due to RAD 1125 Glenn 3 3-16-20 59 4-30-20 st000 Pulling from waitlist 3808 Wilson 1 3-23-20 45 TBD N/A Vacant due to RAID 3258 N Waverly 2 3-23-20 45 TBD N/A Vacant due to RAD 3326 N Waverly 2 4-13-20 37 TBD N/A Vacant due to RAD 3878 Wilson 1 4-21-20 130 TBD N/A Vacant due to RAD TDD/TTY'1: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L_." LansingFlrn�sin,Commission Board INIcctinu klay 27.2020 ,Monthk Asset iNinnagemcnt Report i%pril 2020 Page 3 nl 8 LHC CUi\CMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-3116-B 4 1-2-20 80 3-26-20 $1850 Processing waitlist Turner applicants. 103-1218 High 2 3-3-20 39 2-29-20 $1125 Processing waitlist applicants. 103-2149 Forest 2 2-5-20 60 3-6-20 $1400 BB treatment scheduled; waitlist applicant ready. TDDITTY#: 1-800-545-1833 Ext.919 L= "Equal Housing Opportunity"LL� I.ansin I IUUSInC C0Mllli5SIC1it Board\meeting\may 27,2020 Amonthly Asset Nmmiage tile lit Report April i02o Pape 4 ol'8 ���j.SCi 11()Ui IMC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-3508 3 11-18-19 155 11-25 unit has been cleaned Burchfield out and painting has started. 12-2 scope work is next and should be started this week. 12-9 vinyl flooring in process. 12-16 scope work is underway. 12-23 pending cleaning then ready for LRF transfer over/under housed list. 12-30 cleaning completed and pending minor touch ups. 1-21 unit is ready for LRF transfer. 1-27 transfer did not accept transfer. Pending new applicant. 111-2312 Reo 2 12-13-20 129 12-23 paint has been Rd completed and pending sand/poly and scope work. 12-30 scope work still pending due to parts being needed. 1-14 minor scope work still ongoing. Estimated completion 1-17-20. 1-21 minor work still need completing. 1-27 needs to be cleaned then ready for occupancy. 111-6065 2 12-20-19 123 Needs touch up work for Southbrook painting and needs applicant. 111-2400 2 3-13-20 48 Pollard TDD/TTY#:1-800-545-1833 Ext.919 "Equal Housing Opportunity"_L Lansing I lousing Commission noard Meeting IMay 27.2020 Monthly Asset iimanagenient Rcpon April 2020 I'aue 5 01,8 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 111-2424 Reo 3 2-5-20 77 Completing Rehab Rd 111-2524 Reo 2 12-1-19 137 Ready waiting on applicant. Rd 111-2334 Reo 2 1-15-20 76 Ready waiting on applicant. Rd 111-630 3 3-2-20 59 Completing Rehab Armstrong 11-2370 Reo 1 4-1-20 31 Completing Rehab Rd TDD/TTY#: 1-800-545-1833 Ext.919 + "Equal Housing Opportunity"L Lansing I lousing commission 13oard Meeting May 27.2020 \Monthly Msct N9anagement Report April 2020 Vaae 6 of 8 N���r16 I-IpnU�f�� ' I i LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 514 1 11-7-19 174 4-10-20 In Transfer house turn 112-3200 S Washington 502 1 1-2-20 118 4-10-20 In Unit needs to be put back house together. turn 112-3200 S Washington 535 1 1-8-20 112 4-10-20 In Had to get unit cleaned house out. turn 112-3200 S Washington 300 1 2-4-20 85 4-1-20 In Waiting on unit to be house completed turn 112-3200 S Washington 515 1 1-30-20 90 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 508 1 1-30-20 90 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 113 1 1-30-20 90 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 225 1 1-28-20 92 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 325 1 2-4-20 87 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 340 1 2-6-20 83 4-10-20 In Waiting on unit to be House completed turn 112-2328 Clifton 4 2-3-20 86 4-10-20 In Waiting on applicant House turn 112-3200 S Washington 416 1 2-4-20 85 4-10-20 In Waiting on unit to be House completed turn TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"NQ Lansing dousing Commission Board Meeting May 271.2020 Monthly Asset Management Report April 2020 Page 7 01,8 i „d NAHRO National Association of Housing& Redevelopment Officials 169TempbrAve.•Pinckney,N1148169 nm-w.miaahro.ore COMMISSIONERS! EXECUTIVE DIRECTORS! The Michigan Chapter holds exclusive licensing from National NAHRO to offer high-quality NAHRO professional development programs for Commissioners right here in Michigan. Commissioners can obtain the training they need to effectively discharge their responsibilities on the Board and save time without breaking the bank(and the budget)traveling to high-priced venues in other parts of the country. Commissioners'Fundamentals and Ethics and the Housing and Community Development Commissioner trainings are being scheduled to take place in Port Huron,Michigan. Completion of both seminars qualifies commissioners to receive certification from NAHRO,as a NAHRO Certified Commissioner(NCC). Participants may attend either seminar at a cost of $350,or the combined seminars at a cost of$600. Space is limited. Sign up soon! Host: Port Huron Housing Commission Dates: August 19-21, 2020 Cost: $600 per person for combined training $350 per person for individual seminar training (lunch included on Thursday and Friday) Location: Hosted by: Port Huron Housing Commission Re-Investment Center 3013 24`s Street Port Huron, MI 48060 Accommodations: Attendees will be responsible for their own housing arrangements. Local hotels and numbers: Holiday Inn Express:2021 Water St, Port Huron, MI 48060 PH: (810)662-3400. Fairfield Inn by Marriott: 1635 Yeager St, Port Huron,MI 48060 PH: (810)982-8500 Please see attached for curriculum& registration information r�HRo ri.>;logetker Commissioners' Fundamentals and Ethics Seminars Location: Port Huron Housing Commission Re4nvestment Center 3013 24th Street Port Huron,MI48060 Schedule-Day One: 12:30 p.m. registration— 1:00 p.m.-S:00 p.m. class(Fundamentals p.m) Day Two: 8:30 a.m.—S:00 p.m. (Fundamentals—all day) Day Three: 8:30 a.m. —4:30 p.m. (Ethics-all day) (Continental br vaRfast and hunch included on Thursday and Friday) Commissioners'Fundamentals(Half Day Wednesdav and Ali Day Thursdav): The commissioner has many roles and responsibilities.Participants who attend this session will enhance their understanding of the commissioner's multi-faceted position as an advocate,leader,team-builder,strategist—and more. Among other toplcs,the course explores the intricacies of board-staff relationships and boundaries.This program provides an excellent training foundation and Is designed for new,as well as seasoned commissioners who would like to update their current knowledge.(1.2 CEU) Program Topics: • Welcome,Introductions and Expectations,Program Purpose and Objectives • CE Instructions and Agenda Review • Diversity in Operations:An Introduction • Housing and Community Development and Redevelopment Programs:Historical and Current Environment Perspectives • Board Functions and Individual Commissioner's Roles:An Overview • Commissioner's Role,Responsibility and Relationships:Community Stakeholders • Commissioner's Role,Responsibility and Relationships:Stewardship—the Public Trust • Commissioner's Role,Responsibility and Relationships:Inca-Organizational Issues • Board Composition and Dynamics:Building Productive and Effective Working Relationships • Board Governance • Conclusion:The End of the Beginning • Closing Remarks • Post-Assessment and Program Evaluation Ethics and the Housing and Community Development Commissioner(AU Day Friday): Ethics plays a significant role in the life of a commissioner. This seminar increases the commissioner's understanding of professional conduct guidelines,and the ability to recognize and appropriately address ethics-related issues and problems that may occur. Participants learn about industry laws and regulations that may impact ethical conduct,and how to build capacity as a board member. This course,intended for the new commissioner and a refresher for the veteran,uses practical applications and skills assessment exercises to reinforce ethical concepts.(65 CEUs) Program Topics: • Introduction: Global Perspectives on Ethics • History,laws and Regulations.Code of Professional Conduct • Defining Ethics and Ethical Conduct • Fiduciary Duty,Conflicts of Interest,Ethical Decision Making • Ethical Dilemmas • Ethicall.eadership Registration-must be received no later than August 3,2020 Registration Form sadhawtorn Commissioners' Fundamentals and Ethics Seminars August 19-21, 2020 Port Huron, Michigan Registration information Name: (as you would like it to appear on your certificate) Agency: Address Phone Number. E-mail Address: Amount Enclosed: Check Number: Checks Payable to"Wehigan NAHRO" Plem check one.• Commissioners'Fundamentals only:(Half day Wednesday and all day Thursday) - $350 payment enclosed Commissioners'Ethics only: (All day Friday) - S350 payment enclosed Combined Commissioners'Fundamentals and Ethics: $600 payment enclosed Check# Remit Registration and Payment to: Cheryl Anne Farmer State Service Officer MI NAHRO 169 Templar Ave. Pinckney,MI 48169 Registrations must be received no later than August 1 2020 � G i-lQr.rS�I I tAC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Agenda Lansing Housing Commission June 24, 2020 Call to Order 1. Roll Call 2. Approval of Minutes of May 27, 2020 Action Items: a. Resolution 1319 —Approval of Lansing Housing Commission 2021 Operating Budget Informational Items: a. Finance Report May 2020 Steven Raiche b. Housing Choice Voucher May 2020 c. Asset Management Report May 2020 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: a. RAD Update � sq i TDD/TTY#: 1-800-545-1833 Ext.919 1—"J "Equal Housing Opportunity"�L.."� Lansins I jOusiu�Commission Board�Icctin .Iunc 24.2020 Awida Pai-,e I ol'2 ��\-�,IG I-1 ot,LHC i i COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Other Items: 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 L= "Equal Housing Opportunity"lL� Lansing housing Commission Board N1c eting.lttne 24.2020 Agenda page 2 M'2 Notice �`,• F_115�,1, Lansing Housing Commission lilic Regular Meeting June 24th, 2020 COMMISSION Due to the current situation around COVID, the Lansing Housing Commission will continue to provide virtual options for its Regular Board Meeting virtually on Wednesday June 24th, 2020 Join Us For a Virtual Regular Board Meeting Wednesday June 24t", 2020, 5:30pm EDT To support safety, health, and wellness, the meeting will be conducted virtually via Zoom meeting link and phone number provided below: Virtual Meeting Link: https://us02web.zoom.us/i/82165757256 Telephone Dial in Option: +1 312 6266799 OR +1 929 2056099 Required Meeting ID: 821 6575 7256 To assist you, please note the following instructions for joining a Zoom meeting. Note that this option requires downloading Zoom software or an app to your computer or phone, so please allow a few extra minutes before the meeting to complete this step. If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store. If joining from a computer for the first time you will need to download a small application file before entering the meeting. This process is easy to complete on all commonly used browsers by following the prompts. It is possible to use a combination of computer for video and phone for audio. If using this option, enter by computer first and select the Join By Phone tab when the audio pop-up window appears, which will display the dial in number for you, as well as the prompt for your Meeting and Participant ID. Entering the numbers allows your video and audio to be synchronized. The mission of LHC is to compassionately deliver healthy,affordable,safe, quality housing options without discrimination,with exceptional customer service while meeting high performance standards. During the meeting, non-speakers who wish to ask a question can use the Raise Hand option to make it known to the Host that you would like to speak. To raise your hand during the meeting for MAC use Option Y and for windows use ALT Y. If you join by phone to raise your hand during the meeting dial *9. Alternately, you can use the Chat option to send a question to all participants or privately to specific participants. The mission of LHC is to compassionately deliver healthy,affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. v r\;.0 Ito(�S'1 LHC COMMISSION 419 Cherry St„ Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Minutes of the May 27, 2020 Commissioner Robinson called the meeting to order at 5:53 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober. Loria Hall and Michael McKissic absent. STAFF: Marcel Jackson Marcus Hardy Kim Shirey Andrea Bailey Douglas Fleming Katrina Greeley - Contractor Steven Raiche — Contractor Sam Spadafore — Contractor Kristine Ranger— Contractor Victor Verchereau - Contractor Guests: None Commissioner Sober moved and Commissioner Hall seconded a motion to approve the minutes of the March 25, 2020 commission meeting. The Motion was approved by all members present. Action Items: South Washington Park - Air Conditioning RFP The extent of the previous plan exceeded $300,000 Limit. An RFP is required. LHC is proposing to put in a new air system as well as a duct system. This will allow for cooler air to be circulated into the units. Commissioner Hall moved and Commissioner Sober seconded a motion to approve. The motion was approved by all members present. South Washington Park— Roof Replacement RFP The extent of the previous plan exceeded $300,000 limit an RFP is required. The AC duct work is on the roof. The roof and the AC should be done around the same time because they build into each other. This will be the most efficient way to go about it. ' TDD/TTY#: 1-200-545-1633 Ext.919 Equal Housing Opportunity" I v Lansing Housing Commission Board Meeting May 27,2020 Lansing HOUSIMU Ctln11niNSiO❑Minutes\-larch 25•2019 Pace 1 i11,7 •ri ll COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Commissioner Henry moved and Commissioner Hall seconded a motion to approve. The motion was approved by all member present. South Washington Park — Parking Lot RFP The extent of the previous plan exceeded $300,000 limit an RFP is required. South Washington Park has 187 units and 75 parking spots available. LHC is looking at additional parking on the south side of the building, approximately 20. Instead of waiting until RAD, this will be completed pre-RAD and will take care of landscaping and drainage as well. More parking spots may be added during RAD. Commissioner Sober moved and Commissioner Hall seconded a motion to approve. The motion was approved by all members present. Informational Item: Written Informational Reports were provided as follows: Finance Report —April 2020 Steven Raiche This month's numbers are trending in the direction anticipated given the fact that RAD is in process. Our fiscal year ends 6-30-2020 and the numbers are in line with what we have budgeted. LHC is in a positive position considering it is Year-End. Housing Choice Voucher (HCV) Report —April 2020 Kim Shirey provided a brief overview of the March and April 2020 HCV Reports. • HCV has not really moved much on the waiting list due to figuring out the procedures under COVID-19. HCV is now ready to move forward. Next week the remaining waiting list (249 applicants) will be sent their voucher letters. Doug — LHC is working on opening the back area of the COCC. This area is much smaller and contained and will be easier to sanitize. HCV will have staff rotating to respond to those who come to this entry. A room in this area will be dedicated to having HCV orientations and one on one meetings. Sri � TDDn7Y#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L� Lansing Housing Commission Board Meeting May 27,2020 Lansing liousine Connnission Minutes March 2>.2019 11w_,c 2 01'7 LUC CONI'IISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Asset Management Report—April 2020 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 92% at the end of April. There was zero (0) move-in, four (4) move outs and zero (0) transfer. The current occupancy rate is 92%. There are 16 vacancies, two (2) market ready. Vacancies will continue to increase due to RAD and no longer moving in any new residents onsite. Recently completed a 3 and 4 bedroom pull to have scattered sites leased up by the end of June. There are 45 open work orders. Average work order is 66 days old. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 98% at the end of April. There were one (1) move-ins, four (4) move-outs and zero (0) transfer. The current occupancy rate is 98%. There are 4 vacancies. There are 51 open work orders. Average work order is 70 days old. Positive Note: Lansing School District will continue to serve meals to families through the end of June. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marcus Hardy, LRF had an occupancy rate of 96% at the end of April. There was zero (0) move-in, one (1) move- outs and zero (0) transfers. The current occupancy rate is 96%. There are 9 vacancies. 4 move-in ready. There were 34 open work orders. Pulling from the waitlist and currently processing application to fill units. Positive Note: Window project for LRF is completed. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 94% at the end of April. There were three (3) move-ins, two (2) move- out and zero (0) transfers. The current occupancy rate is 94%. There were twelve (12) vacant units, 1 is a scattered site. There are 60 open work orders. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting May 27,2020 Lansing liuusint_Commission Minutes\larch 2.).2019 Page 3 or7 r���Nci 11��5 COMIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Positive Note: Tabernacle of David and the Alphas gave out free masks to residents who wanted them. LSD/Sodexo gave out fruits and vegetables to the residents this week. Discussion Items: 1. RAD Presentation — Sam Spadafore and Katrina Greeley (a) This PowerPoint will be provided to the Board (b) SWP and MVP looking to close on RAD October 2020 (c) HP and LRF is looking to turn in RAD application in June 2020. If the Stay Home Order is lifted, we will have the General Information Letter sent to residents. 2. Katrina Greeley— Discussions with architects with staff to ensure everyone is part of planning. Accessibility will be improved. ADA units will be added. Playgrounds, basketball courts will be updated. The sites will have 3 or 4 color pallets on the exterior. There will be boarders added so that the buildings will have a single-family look. Traces of asbestos in the drywall mud were found so all the units will be completely new drywalled. New electrical will be added throughout the unit. Cabinets and countertop space will be added. Units with 2 or more bedrooms will have a dishwasher. All units will have an over the range microwave. Wood floors will be refinished, and plank floors will be added to units without wood floors. 3. Privacy fences will have concrete added. Dormers will be added to make entryways more inviting. 4. SWP will remove the existing gazebo and create a shaded patio area. A new gazebo will be added to the back of the building with a patio added. This will decrease street traffic. Trees will be added to help shade/cool the building. Staff offices will be added to the front entrance. Food pantry and classrooms will be added to SWP. All the pluming will be replaced, and a new intercom system will be installed. New flooring, countertops, and bathrooms will also be installed. The laundry room will have a lounge added. TDD/TTY#: 1-800-545-1833 Ext.919 L= "Equal Housing Opportunity"& Lansing Housing Commission Board Meeting May 27.2020 Lansing I lousinc Commission Minutes%L•irch 25,2019 I'agc 4 of 7 v IS. LC CUM MISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 5. Ordinance 260— LHC is not allowed to own the property, it is owned by the City of Lansing. LHC is working to update this ordinance to say LHC can own the property. The day to day operation control needs to be given to LHC so that it aligned with the operations of today. A public hearing was held May 11th ,2020 and May 18th 2020. LHC received an amendment allowing LHC to own said properties and modifying the language to reflect this. 6. IT Presentation — Malware o Doug Fleming — formal report provided options on how to proceed. o A number of investigations were completed. Providence completed and analysis as well as SMR and the police department. The hackers were in the system in November 2019 and made their attack in March 2020. Investigators checked the dark web to see if any LHC information was on there, no information was found. All reports completed yielded similar results — low risk. There was a 48-hour period where the activity was labeled as unknown, there is little risk and no follow up data exfiltration was found. A total of$122,000 has been submitted to insurance and is expected to be covered in full. Other Items: None Executive Director's Comments: Activities Capital Projects • SWP Solar— reviewing information to add solar panels to SWP • New trucks arrived two (2) and has been distributed to the sites. Staff Changes • Hildebrandt Maintenance — open position • LRF Maintenance — open position RAID Activities • Disposal of Scattered Sites (Section 18) TDD/TTY#: 1-800-545-1833 Ext.919 L= "Equal Housing Opportunity" 6" Lansing Housing Commission Board Meeting May 27.2020 LanNmg I Jousin_c Cnminksinn Minutes\1arch 25,2019 1'a,e;or7 It()(J l r� �1.. LHic CUMIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 o Ordinance amendments approved by City of Lansing on 5-18-20, everyone supported this. City of Lansing gave LHC immediate effect for this ordinance o Quick Claim Deeds prepared • EPC contract buyout $1.2 Million —this debt must be paid in order to go through RAD. The EPC contracts (one per AMP). There is money in the deals to pay off these debts but because there is back end paperwork, taking only one AMP out at a time will be less efficient. The total debt for all AMPS will be paid prior to MVP conversion to RAD. Other Activities • Site visits to LHC properties — completed for each site. • Mental Health First Aid Training — first half completed, second half to be rescheduled in a video format. • Revised Website — Phase 11 adding new functionality to the website. • HCV program — Office re-configuration. • CARES ACT funding PH/HCV— this gave every PH/HCV more subsidy for COVID -19 related changes. • COCC Roof repair— continues to leak and a bid $100,000 was received. Doug is reaching out to vendors to discuss other options. • Budget for 2020-21 - will be presented in the June board meeting. • Gardens at AMPS — located at LRF and SWP. A garden will be placed at MVP. • RAD voucher training for HCV and AMPs — staff went through 3 days of training in preparation for RAD. President's Comments: The progress made with the City Council is a big step. President Robinson is very proud of everyone's efforts Public Comment: limit 3 minutes per person Other Business: None Adjournment: The meeting was adjourned at 7:32 p.m. TDD/TTY#:1-800-545-1833 Ext.919 "Equal Housing Opportunity" 61 Lansing Housing commission Board Meeting May 27,2020 Lansing Flouring connnission Minutes March 25,2019 Inge 6 of 7 r��`NC i 11O(�Si COMNIISSI0N 419 Cherry rg, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Date Ryan Robinson, Chair Date Dszug- I ing, Act ng Secretary TDDITTY#: 1-800-545-1833 Ext.9'19 "Equal Housing Opportunity'& Lansing Housing Commission Board Meeting May 27,2020 1..01151n',liousine Commission tomes\•larch 25,2011) V Page 7 01'7 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Resolution No. 1319 Adopted by the Lansing Housing Commission June 24, 2020 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: The Lansing Housing Commission's FY2021 Annual Budget for Low Income Public Housing, Housing Choice Voucher and Central Office Cost Center, are approved as presented. Doug Fleming, in his capacity as the Executive Director or his designee is authorized to administer the budgets in accordance with HUD rules, regulations and guidelines. Ryan Robinson, Chair Yeas Nays Abstentions Attest: 1 ti gecre a ry For Clerk Use Only Resolution No. 1319 Date Adopted June 24, 2020 TDD/TTY#: 1-800-545-1833 Ext.919 � "Equal Housing Opportunity" ��I Lansing:Housing.Commission face I ot'1 �7 �� J� C O NINLISSION 419 Cherry Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 June 24, 2020 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval of Lansing Housing Commission's FY2021 Operating Budgets Resolution No. 1319 RECOMMENDATION: Staff recommends approval of Resolution No.1319 which approves Lansing Housing Commission's FY2021 Fiscal Year Operating Budget for all Programs, Low Income Public Housing AMPS, Housing Choice Voucher, and Central Office Cost Center. CONTACT PERSON: Doug Fleming Executive Director (517) 372-7996 SUMMARY: The program budgets reflect anticipated expenditures based on prior year actuals, anticipated rate changes and program changes. BACKGROUND: The Code of Federal Regulations under Title 24 Part 990 (The Public Housing Operating Fund Program) requires Board approval of all operating budgets before the fiscal year commences. The resulting Board resolution must be filed at the local field office as HUD-form 52574. The attached budgets for the Low Income Public Housing Program ("LIPH"), Housing Choice Voucher Program ("HCV") and Central Office Cost Center ("COCC") are compliant with this HUD requirement. FINANCIAL CONSIDERATION: These budget projections are based on last year's actual operating expenses, projected staffing configurations, and HUD funding projections. The budget for each business unit projects a break even or better position. TDD/TTY#: 1-800-545-1333 Ext.919 �:�� "Equal Housing Opportunity"ly Lansing Housing commission Board Meeting June 24.2020 Transmittal—LHC FY2020 Operating Budget Resolution No. 1319 Page 1 of 2 POLICY CONSIDERATIONS: One of the major governance responsibilities of the Board is to set policy for LHC. Approval of the budget falls within the Board governance responsibilities. Respectfully Submitted p Y Doug ' le 'ng, Secretary to the Boa `Lat�'sing , using Commission TDD/TTY#: 1-600-545-1833 Ext.919 E-1 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting June 24.2020 Transmittal—LHC FY2020 Operating Budget Resolution No. 1319 Page 2 of 2 Demonstration of a Successful Conversion to Asset Management(Stop-Loss)Submission Kit Board Resolution Approving the AMP Budgets PHA Board Resolution OMB No.2577-0026 Approving Approving Operating Budget (exp.10/31/2009) U.S.Department of Housing and Urban Development Office of Publlc and Indian Housing Real Estate Assessment Center(PIH-REAC) Previous editions are obsolete form HUD-52574 (08/2005)Public reporting burden for this collection of information is estimated to average 10 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.This agency may not collect this information,and you are not required to complete this form,unless it displays a currently valid OMB control number.This information is required by Section 6(c)(4)of the U.S. Housing Act of 1937.The information is the operating budget for the low-income public housing program and provides a summary of the proposed/budgeted receipts and expenditures,approval of budgeted receipts and expenditures,and justification of certain specified amounts.HUD reviews the information to determine if the operating plan adopted by the public housing agency(PHA)and the amounts are reasonable,and that the PHA is in compliance with procedures prescribed by HUD.Responses are required to obtain benefits.This information does not lend itself to confidentiality. PHA Name: Lansing Housing Commission PHA Code: MI-058 PHA Fiscal Year Beginning: 2021-2022 Board Resolution Number: 1319 Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's approval of(check one or more as applicable): DATE ® Operating Budgets(for COCC and all Projects) approved by Board resolution on: 6/24/20 m Operating Budget submitted to HUD, if applicable, on: ❑ Operating Budget revision approved by Board resolution on: ❑ Operating Budget revision submitted to HUD, if applicable,on: I certify on behalf of the above-named PHA that: 1.All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4.The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(e)and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.325. 1 hereby certify that all the information stated within,as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.(18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) PTva ' t Board Chairman' a : Signature: Date: c� 0 n 7o I O 6" ZS - Z Z Previous editions are obsolete form HUD-52574(08/2005) 18 Lansing Housing Commission Summary Results for MAY FY2020 Description MT Vernon Hildebrandt La Roy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) (6,060) (20,170) (8,039) (7,185) (41,454) 595 983 42,041 Tenant Revenue Variance (7,146) (19,197) (5,655) (5,813) (37,811) - - - HUD Revenue Variance 1,800 (2,662) (1,761) 3,568 946 (337) 501 41,145 Capital Fund Income 1,831 1,831 1,831 (3,169) 2,325 - - - Other Income (2,546) (143) (2,454) (1,771) (6,914) 932 482 896 Other 0 - - - (0) Budgeted Revenue 197,9S4 212,859 222,995 300,247 934,055 67,874 82,072 882,894 %Variance fav(unfav) -3% -9% -4% -2% -4% 1% 1% 5% EXPENSES: Total Expense Variance Unfav(Fav) (13,266) (29,373) (49,131) (14,270) (106,041) 2,433 (12,887) 85,825 Salary Expenses 1,054 (2,733) (4,811) 224 (6,266) (7,440) (1,230) - Employee Benefit Expenses 568 467 (382) 1,704 2,358 (2,493) (3,574) Utilities 3,334 (1,347) 3,451 2,712 8,150 (1,002) Write-offs (2,934) (1,349) (4,761) (381) (9,425) - Legal (340) (1,052) (1,721) (1,851) (4,964) 1,537 - Professional Services 1,562 1,520 1,096 1,369 5,547 15,272 (450) Recreation/Other Services (1,400) (1,300) (800) - (3,500) - Insurance (1,820) (671) (1,462) 2,542 (1,410) 24 (896) - Sundry/Postage/Office Supplies (366) 198 (308) (97) (572) (572) (1,194) Management Fee (256) 263 157 (307) (143) - (161) - HAP Expense - - 85,825 Inspections - - 500 - 500 - (4,929) - Maintenance Costs (5,454) (9,130) (21,039) (14,636) (50,258) (234) (175) Maintenance Contract-Unit Turns (6,415) (14,700) (16,210) (3,000) (40,325) - - Other (800) 461 (2,941) (2,551) (5,730) (2,661) (280) - Budgeted Expense 98,026 116,394 115,169 91,795 421,383 52,062 71,787 882,881 %Variance fav(unfav) 14% 25% 43% 16% 25% -5% 18% -10% Curr Mo.Actual Net Income(Loss) $ 107,135 $ 105,668 $ 148,918 $ 215,537 $ 577,258 $ 13,974 $ 24,155 $ (43,770) YTD Actual Net Income(Loss)Net of CWIP $ 191,039 $ 263,989 $ 210,535 $ 157,306 $ 822,869 $ 445,632 $ 141,533 $ 309,954 Prior YR YTD Net Income(Loss) $ (34,648) $ 188,418 $ (120,856) $ 126,898 $ 159,812 $ 356,817 S 79,379 $ (167,917) Cash Balance-May $ 597,499 S 680,537 $ 702,593 $ 610,595 $2,591,224 $ 1,033,707 $ 882,228 $ 512,S90 Cash Balance-April $ 472,453 S 552,274 $ 583,317 $ 401,635 $2,009,680 $ 1,131,607 705,142 487,432 Cash Balance-March S 504,213 S 579,021 $ 565,019 $ 447,108 $2,095,361 $ 1,024,133 S 733,686 S 403,544 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2005\Summary 200S Alternative\Summary MTD 6/18/20201:28 PM Lansing Housing Commission Summary Results YTD for MAY FY2020 Description MT Vernon Hildebrandt La Roy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 113,429 (41,930) 40,032 80,697 192,229 8,436 24,097 968,863 Tenant Revenue Variance (3,356) (111,356) (51,647) (51,846) (218,206) - - _ HUD Revenue Variance 86,097 36,482 41,478 88,435 252,492 3,563 20,364 958,412 Capital Fund Income 21,790 22,2S8 22,076 21,685 87,810 - - _ Other Income 8,899 10,686 28,125 22,423 70,133 4,873 3,732 10,451 Other 0 - - 0 - - 0 0 Budgeted Revenue 1,337,423 1,617,962 1,489,705 1,218,199 S,663,290 979,399 905,042 9,711,834 %Variance fav(unfav) 8% -3% 3% 7% 3% 1% 3% 10% EXPENSES: Total Expense Variance Unfav(Fav) 88,062 (38,492) (78,540) 45,411 16,440 3,749 (59,896) 659,052 Salary Expenses (21,020) (10,851) (15,244) 2,892 (44,222) (85,179) (4,064) - Employee Benefit Expenses 5,944 10,979 (776) 10,640 26,787 (22,672 (51,191) Utilities 13,245 14,698 (9,436) (14,577) 3,929 2,669 (203) Write-offs 13,921 (3,419) 4,112 961 15,475 - - Legal (2,916) (4,044) (4,667) (12,321) (23,948) 15,649 - Professional Services 284 (4,345) (7,446) (3,762) (15,268) 26,844 8,140 Admin Services 12,000 12,000 12,000 36,000 25,074 - Management Improvement 21,790 22,258 22,076 21,685 87,809 - Insurance (11,438) (2,S48) (11,482) 26,917 1,449 7,790 (8,609) Sundry/Postage/Office Supplies 1,950 (11,528) (1,356) 2,556 (8,378) 15,024 10,633 Management Fee 878 2,784 961 (2,246) 2,377 - 1,035 HAP Expense - - 6S9,052 Pilot (2,969) (10,075) (4,602) (5,665) (23,311) - Inspections 2,968 640 9,988 4,975 18,571 2,887 (17,576) - Maintenance Costs 102,603 5,896 10,936 5,577 12S,012 20,923 193 Maintenance Contract-Unit Turns (38,133) (58,515) (66,934) 785 (162,797) - - Other (11,045) (2,422) (16,671) 7,093 (23,044) (S,259) 1,745 - Budgeted Expense 1,194,498 1,367,067 1,401,104 1,103,215 5,065,885 631,274 854,927 9,711,691 %Variance fav(unfav) -7% 3% 6% -4% 0% -1% 7% -7% YTD Actual Net Income(loss)Net of CWIP $ 191,039 $ 263,989 $ 210,535 $ 157,306 $ 822,869 $ 445,632 $ 141,533 $ 309,954 YTD Budgeted Net Income(Loss) $ 142,925 $ 250,895 $ 88,602 $ 114,984 $ 597,405 $ 348,12S $ 50,115 $ 143 Prior YR YTD Net Income(Loss) $ (34,648) $ 188,418 $ (120,856) $ 126,898 $ 159,812 $ 356,817 $ 78,379 $ (167,917) Additional Income-Accounting Adjustments 22,747 16,531 3,361 7,036 49,675 92,821 7,425 64,610 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2005\Summary 2005 Alternative\Summary YTD 6/18/2020 1:28 PM MAY Ratios HCV Ratios Prior Months Number of Vouchers Used 1,760 04/20 $ 492.69 HCV 8002 Expenses $ 967,626.13 03/20 $ 531.81 Average Cost Per Voucher $ 549.79 02/20 $ 548.63 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 193 216 203 188 800 04/20 96.0% Number of Possible Units 202 220 213 198 833 03/20 95.6% Year-to-Date Occupancy Rate 95.5% 98.2% 95.3% 94.9% 96.0% 02/20 96.4% Average Revenue Per Occupied Unit 04/20 $ 513.42 Total UPH Revenue $ 101,894.66 $ 112,688.52 $ 104,955.77 $ 83,762.66 $ 403,301.61 03/20 $ 531.75 Average Revenue Per Occupied Unit $ 527.95 $ 521.71 $ 517.02 $ 445.55 $ SO4.13 02/20 $ 542.98 Average Tenant Revenue Per Occupied Unit 04/20 $ 131.16 Total Tenant Revenue $ 24,648.00 $ 20,796.00 $ 23,604.00 $ 26,710.00 $ 95,758.00 03/20 $ 140.55 Average Tenant Revenue Per Occupied Unit 127.71 96.28 116.28 142.07 S 119.70 02/20 $ 143.85 Average Cost Per Occupied Unit 04/20 $ 595.87 YTD Average Monthly Expenses $ 116,596.41 $ 120,779.53 $ 120,233.02 $ 104,420.54 $ 462,029.49 03/20 $ 617.83 Average Cost Per Occupied Unit 604.13 559.16 592.28 555.43 577.54 02/20 $ 616.56 Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 597,498.92 $ 690,537.40 $ 702,592.77 $ 610,594.95 $ 1,033,707.06 $ 882,228.09 YTD Expenses $ 1,282,560.54 $ 1,328,574.79 $ 1,322,563.22 $ 1,148,625.89 $ 635,023.59 $ 795,030.77 Number of Months 11 11 11 11 11 11 Average Monthly Expenses $ 116,596.41 $ 120,779.53 $ 120,233.02 $ 104,420.54 $ 57,729.42 $ 72,275.52 Number of Months of Operating Reserves (would like to have 4 months of operating reserves) 5.12 5.63 5.84 5.85 17.91 12.21 Prior Months 04/20 3.94 4.45 4.64 3.75 19.49 9.58 03/20 4.10 4.49 4.29 4.13 17.45 9.73 02/20 4.00 4.26 3.67 4.12 21.08 8.80 06/19 3.58 3.90 4.78 4.51 17.81 7.12 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2005\Summary 2005 Altemative\Ratios All 6/18/20201:28 PM Lansing Housing Commission Budget vs.Actual Mt.Vernon Forthe Period Ending May 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 346,374 $ 349,730 $ (3,356) $ 346.139 $ 381,524 $ 31,794 Tenant Revenue-Other 37.144 28,875 8,269 43.293 31,500 2,625 Total Tenant Revenue $ 383.518 $ 378,605 $ 4,913 $ 389.432 $ 413.024 $ 34,419 HUD PHA Operating Grants 894,847 808,750 86.097 854,055 882,273 73,523 CFP Operational Income 166,526 90,000 76.526 161,272 90,000 - Fraud Recovery and Other 28,708 5,332 23,376 20,363 6,908 1,576 Total Operating Revenue $ 1,473,599 $ 1,282,687 $ 190,912 $ 1,425.122 $ 1,392.205 $ 109,517 Administrative Salaries $ 82,964 $ 83,143 $ (179) $ 81.320 $ 90.189 $ 7,046 Auditing Fees 5,150 5,000 150 5.000 5,000 - Management Fees 163,368 107,754 55,614 160.092 117.550 9.796 Bookkeeping Fees 15,888 15,840 48 15.956 17,280 1,440 Employee Benefits Contributions -Admin 26,882 20,821 6,061 25,930 22,683 1,862 Office Expenses 31,414 28,143 3,270 26,117 29,667 1,524 Legal 13,484 16,400 (2,916) 19,551 17,800 1,400 Travel 470 880 (410) 926 960 80 Other 1,921 - 1,921 (4,189) - - Tenant Services-Other 1,828 16,400 (14,572) 19,244 18,200 1,800 Water 93,820 88,800 5,020 72,229 96,300 7,500 Electricity 40,378 39,700 678 35,947 43,600 3,900 Gas 53,783 47,070 6,713 56,925 49,570 2,500 Other Utilities Expense 7,134 6,300 834 8,202 6.400 100 Ordinary Maintenance and Operations-Labor 62,707 83,548 (20,841) 83,185 90.848 7,300 Ordinary Maintenance and Operations-Material 100.381 63,075 37,306 127,561 68,050 4,975 Ordinary Maintenance and Operations-Contrac 360.854 328,975 31,879 492,669 361,375 32,400 Employee Benefits Contributions -Ordinary 46,857 46,973 (117) 60.740 51.194 4,220 Protective Services-Other Contract Costs 1,742 2,200 (458) 2,362 2,400 200 Property Insurance 40.622 51,148 (10,526) 45,368 55,876 4,728 Liability Insurance 15,680 17,571 (1,891) 16,629 19,174 1,603 Workers Compensation 254 2,728 (2,474) 1.082 2,976 248 All Other Insurance 999 2,046 (1,047) 1,751 2.232 186 Other General Expenses 55.158 17,386 37,772 43,301 18,931 1,545 Compensated Absences - - - - - - Paymenl in Lieu of Taxes 12,687 15,656 (2,969) 15,009 17,285 1,629 Bad debt-Tenant Rents 31,521 17,600 13,921 30,948 19,200 1,600 Interest Expense 14,614 14,604 10 15,915 15,871 1,267 Total Operating Expenses $ 1.282.561 $ 1.139,763 $ 142.798 $ 1.459,770 $ 1.240,612 $ 100.849 Net Income(Loss) $ 191,039 $ 142,925 $ 48,114 $ (34,648) $ 151,592 $ 8,668 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending May 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 338,767 $ 450.123 $ (111.356) $ 423,263 $ 490,116 $ 39,993 Tenant Revenue-Other 33,062 23.465 9.597 31,960 25.415 1,950 Total Tenant Revenue $ 371.829 $ 473.588 $ (101,759) $ 455.223 $ 515.531 $ 41,943 HUD PHA Operating Grants 1,036,433 999,951 36,482 1.057,144 1,090,856 90,905 CFP Operational Income 161.872 80,000 81,872 155,569 80,000 - Fraud Recovery and Other 22,430 4,810 17,621 16,259 6,364 1,574 Total Operating Revenue $ 1,592,564 $ 1,558,348 S 34.215 $ 1,684,195 $ 1,692.770 $ 134,422 Administrative Salaries $ 84,867 $ 84,374 S 493 $ 74.062 $ 91.588 S 7,214 Auditing Fees 5,150 5,000 150 5,000 5,000 - Management Fees 181,377 118,979 62.398 176,834 129,795 10,816 Bookkeeping Fees 17,807 17.490 317 17.786 19,080 1,590 Employee Benefits Contributions -Admin 33,418 26,523 6.896 30.447 28,726 2,204 Office Expenses 37,836 35,795 2,041 31,579 38,815 3,020 Legal 20.521 24,565 (4,044) 21,631 26,665 2,300 Travel 642 880 (238) 456 960 80 Other (51) - (51) (1,966) - - Tenant Services-Other 5.747 18.800 (13,053) 21,217 20,600 1,800 Water 97,852 88,816 9.036 104.296 96,916 8,100 Electricity 26,315 29,482 (3,167) 32,287 31,882 2,400 Gas 44,275 50,065 (5,790) 49.417 54,065 4,000 Other Utilities Expense - 6,590 (6,590) - 6.590 - Ordinary Maintenance and Operations-Labor 80,379 91,723 (11,344) 70,310 99,518 7,795 Ordinary Maintenance and Operations-Material 65,530 69,750 (4,220) 66,882 76,100 6,350 Ordinary Maintenance and Operations-Contrac 403.350 451.000 (47,650) 580.352 489,200 38,200 Employee Benefits Contributions -Ordinary 45,600 41,517 4,083 51,556 45,241 3.724 Protective Services-Other Contract Costs 2.801 3.368 (587) 3,822 3,696 308 Property Insurance 40,349 45,458 (5,109) 40,327 49,660 4,202 Liability Insurance 14,769 14,221 548 13,543 15,518 1,297 Workers Compensation 276 1,804 (1,528) 1,178 1,968 164 All Other Insurance 344 1,305 (961) 1,645 1,740 435 Other General Expenses 52,917 18,504 34,413 45,469 20.182 1,678 Compensated Absences - - - - - - Payment in Lieu of Taxes 17,111 27,186 (10,075) 23,844 29,645 2,459 Bad debt-Tenant Rents 6,481 9.900 (3,419) 7,279 10,800 900 Interest Expense 24,357 24,340 17 26.525 26,452 2,111 Total Operating Expenses $ 1.310,021 $ 1,307.454 $ 2,567 $ 1.495.778 $ 1.420.603 $ 113.148 Net Income(Loss) $ 282.542 $ 250,894 $ 31,648 $ 188.417 0 Lansing Housing Commission Budget vs.Actual LeRoy Froh For the Period Ending May 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 270,202 $ 321,849 $ (51,647) $ 319,708 $ 351,108 $ 29,259 Tenant Revenue-Other 48,485 26.310 22,175 25,676 28,680 2,370 Total Tenant Revenue $ 318,687 $ 348,159 $ (29.472) $ 345.384 $ 379,788 $ 31,629 HUD PHA Operating Grants 935,409 893,932 41,478 948,085 975.198 81,267 CFP Operational Income 264,793 185,000 79,793 160,569 185,000 - Fraud Recovery and Other 14,209 4,898 9,312 26,259 6,480 1,582 Total Operating Revenue $ 1,533,098 $ 1,431,988 $ 101,110 $ 1.480,297 $ 1.546,466 $ 114,478 Administrative Salaries $ 74,479 $ 83,441 $ (8,962) $ 78,118 $ 90,487 $ 7,046 Auditing Fees 5,150 5,000 150 5,000 5,000 - Managemenl Fees 172,606 113,928 58,678 167,042 124,285 10,357 Bookkeeping Fees 16,803 16,748 56 16,255 18,270 1,523 Employee Benefits Contributions -Admin 23,033 21,122 1,911 29,367 22,777 1,655 Office Expenses 29,086 33,394 (4,308) 29,964 36,155 2,761 Legal 17,333 22,000 (4,667) 24,195 24,000 2,000 Travel 64 770 (706) 66 850 80 Other 1,412 2,000 (588) 6,469 2,000 - Tenant Services-Other 4,120 13,200 (9,080) 17,495 14,400 1,200 Water 64,468 62,700 1,768 63,089 68,400 5,700 Electricity 39,885 40,300 (415) 39,028 43,900 3,600 Gas 46,456 57,550 (11,094) 48,878 59,200 1,650 Other Utilities Expense 12,931 12,627 304 12,272 12,684 57 Ordinary Maintenance and Operations-Labor 83,656 89,938 (6,282) 94,805 97,591 7.653 Ordinary Maintenance and Operations-Material 104,201 92,300 11,901 121,166 101,300 9,000 Ordinary Maintenance and Operations-Contrac 404,624 465,450 (60,826) 600,531 505,810 40,360 Employee Benefits Contributions -Ordinary 46,264 48,951 (2,687) 66,568 53,321 4,369 Protective Services-Other Contract Costs 2,655 3,300 (645) 3,675 3,600 300 Property Insurance 53,255 64,403 (11,148) 57,130 70,356 5,953 Liability Insurance 20,224 19,241 983 18,107 20,996 1,755 Workers Compensation 268 1,738 (1,470) 1,141 1,896 158 All Other Insurance 344 4,692 (4,348) 6,830 5,115 423 Other General Expenses 52,118 20,988 31,130 44,547 22,895 1,908 Compensated Absences - - - - - - Payment in Lieu of Taxes 9,628 14,230 (4,602) 14,996 15,901 1,671 Bad debt-Tenant Rents 23,112 19,000 4,112 18,751 20,600 1,600 Interest Expense 14,388 14.378 10 15,668 15,625 1,247 Total Operating Expenses $ 1,322,563 $ 1,343.388 $ (20.825) $ 1,601.153 $ 1,457.415 $ 114,027 Net Income(Loss) $ 210,535 $ 88,600 $ 121,935 $ (120,856) $ 89,051 $ 451 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending May 31,2020 YTD Amount YTD Budget YTD Variance Prior YTO Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 305,907 $ 357,753 $ (51,846) $ 350,436 $ 390,276 $ 32,523 Tenant Revenue-Other 17,310 19,536 (2,226) 27.060 21,312 1,776 Total Tenant Revenue $ 323.217 $ 377,289 $ (54,072) $ 377.496 $ 411,588 $ 34,299 HUD PHA Operating Grants 661,068 567,633 93,435 601,619 619,236 51,603 CFP Operational Income 284,637 214.299 70,338 373,470 214,299 - Fraud Recovery and Other 37.010 5,326 31,684 12,350 6,978 1,653 Total Operating Revenue $ 1,305,932 $ 1,164.546 $ 141,386 $ 1,364.935 $ 1.252,101 $ 87.555 Administrative Salaries $ 82.934 $ 85,954 $ (3,020) $ 68,222 $ 93,170 $ 7,216 Auditing Fees 5,150 5.000 150 5,000 5,000 - Management Fees 159.721 108,315 51.406 159,174 118.162 9,847 Bookkeeping Fees 15,513 15,923 (410) 15,820 17,370 1,448 Employee Benefits Contributions -Admin 39.976 32,419 7,557 36,565 35,175 2,755 Office Expenses 39,642 26,876 12.766 30.904 29,183 2,307 Legal 15,364 27,685 (12,321) 24,490 30.202 2,517 Travel 277 - 277 (716) - - Olher (422) - (422) 3.430 -00 - Tenant Services-Other 9.815 8,800 1,015 14.188 9.6 800 Water 181,907 195,085 (13,178) 183,705 212,820 17,735 Electricity 107,148 98,098 9.050 96,757 107.016 8,918 Gas 53,504 45.434 8,070 51,008 46.305 871 Other Utilities Expense 1,519 1,485 34 1,410 1,485 - Ordinary Maintenance and Operations-Labor 97,150 91,237 5.913 111,552 99.032 7,795 Ordinary Maintenance and Operations-Material 54,616 61.069 (6,453) 69,452 66,548 5.479 Ordinary Maintenance and Operations-Contrac 133,362 118.984 14,378 177,739 127,735 8,751 Employee Benefits Contributions -Ordinary 52,188 49,105 3,083 85.461 53,534 4,429 Protective Services-Other Contract Costs 1,431 1.749 (318) 2,664 1,908 159 Property Insurance 46,360 26,525 19,835 23,524 28,977 2.452 Liability Insurance 22,809 18,413 4,395 17.564 20,093 1,680 Workers Compensation 249 1,650 (1,401) 1.060 1,800 150 All Other Insurance 1,059 1,470 (411) 1,463 1,880 410 Other General Expenses 40,562 18,139 22,423 45,825 19.733 1,594 Compensated Absences - - - - Payment in Lieu of Taxes (4,301) 1,364 (5,665) 1,197 1.814 450 Bad debt-Tenant Rents 6.361 5,500 861 7.001 6,000 500 Interest Expense 3,285 3,283 2 3,578 3,568 285 Total Operating Expenses $ 1,167.179 $ 1,049,563 $ 117,617 $ 1,238.037 $ 1,138,110 $ 88.548 Net Income(Loss) $ 138.753 $ 114,983 $ 23.769 $ 126,898 $ 113.990 $ (993) Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending May 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 1.261,250 $ 1,479.455 $ (218,206) $ 1,439.546 $ 1,613,024 $ 133,569 Tenant Revenue-Other 136,001 98,186 37,815 127,989 105,907 8,721 Total Tenant Revenue $ 1,397,251 $ 1,577,641 $ (180,390) $ 1,567,535 $ 1.719,931 $ 142,290 HUD PHA Operating Grants 3,527,758 3,270,266 257,492 3.460,903 3,567,563 297,297 CFP Operational Income 877,828 569,299 308,529 850,880 569,299 - Fraud Recovery and Other 102,357 20,364 81,993 75,231 26,749 6,385 Total Operating Revenue $ 5,905,193 $ 5.437,570 $ 467,623 $ 5.954,549 $ 5.883,541 $ 445,971 Administrative Salaries $ 325,243 $ 336.912 $ (11,669) $ 301,722 $ 365,434 $ 28,522 Auditing Fees 20,600 20.000 600 20,000 20.000 - Management Fees 677,072 448,976 228.096 663,142 489,792 40,816 Bookkeeping Fees 66,011 66.000 11 65,817 72,000 6,000 Employee Benefits Contributions-Administrativf 123,310 100,886 22,424 122.309 109,362 8,476 Office Expenses 137.978 124,208 13,770 118,564 133,820 9,612 Legal Expense 66,702 90.650 (23,948) 89,867 98,867 8,217 Travel 1,453 2,530 (1,077) 732 2,770 240 Other 2,860 2,000 860 3,744 2,000 - Tenant Services-Other 21,511 57.200 (35,690) 72,144 62,800 5,600 Water 438.047 435,401 2,646 423,319 474,436 39,035 Electricity 213,726 207,580 6,146 204,019 226,398 18,818 Gas 198,019 200,119 (2,100) 206.228 209,140 9,021 Other Utilities Expense 21,584 27,002 (5,418) 21,894 27,159 157 Ordinary Maintenance and Operations-Labor 323,893 356,446 (32,553) 359,852 386,989 30,543 Ordinary Maintenance and Operations-Material 324,729 286,194 38,535 385,061 311,998 25,804 Ordinary Maintenance and Operations-Contrac 1,302,191 1,364,409 (62,218) 1,851,291 1,494,120 119,711 Employee Benefits Contributions-Ordinary 190.909 186.546 4,363 264,325 203,290 16,744 Protective Services-Other Contract Costs 8,629 10,637 (2,008) 12,523 11,604 967 Property Insurance 180,585 187,534 (6,949) 166,349 204,869 17,335 Liability Insurance 73,482 69,447 4,036 65,843 75,782 6,336 Workers Compensation 1.047 7.920 (6,873) 4,461 8,640 720 All Other Insurance 2,747 9,513 (6,767) 11,689 10,967 1.454 Other General Expenses 200,755 75,017 125,739 179.142 81,742 6,725 Compensated Absences - - - - - - Payments in Lieu of Taxes 35,125 58,436 (23,311) 55,046 64,645 6,209 Bad debt-Tenant Rents 67,475 52.000 15,475 63,979 56,600 4,600 Interest Expense 56.644 56,605 39 61,686 61,515 4.910 Total Operating Expenses $ 5,082,324 $ 4.840,167 $ 242,157 $ 5,794,738 $ 5,266,740 $ 416,572 Net Income(Loss) $ 822,859 $ 597,403 $ 225,466 $ 159,811 $ 626,801 $ 29,399 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending May 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 857,757 $ 854.165 $ 3,592 $ 846,872 $ 911.297 $ 57,131 Bookkeeping Fees Income 65,945 65,974 (29) 65,817 71,971 5,998 Fraud Recovery and Other 156,954 59,260 97,694 66,419 71,070 11,810 Total Operating Revenue $ 1,080,656 $ 979,399 $ 101,257 $ 979.108 $ 1,054.338 $ 74,939 Administrative Salaries $ 130,277 $ 215.455 $ (85,179) $ 224,407 $ 233,633 $ 18,177 Auditing Fees 5,150 5,000 150 5,000 5,900 900 Employee Benefits Contributions -Admin 45,046 69,096 (24,050) 62,414 75,063 5,967 Office Expenses 67,766 50,107 17,659 53,031 54,801 4,694 Legal 17,374 1,725 15,649 8,478 2,300 575 Travel 6,706 13,865 (7,159) 8,317 12,480 (1,385) Other 42,230 40,468 1,762 48,167 47,344 6,876 Tenant Services-Other 4,006 1,500 2,506 1,286 1,500 - Water 1,511 1,463 48 1,426 1,595 133 Electricity 11,362 9,625 1,737 9,413 10,500 875 Gas 2,975 2,079 896 1,957 2,268 189 Other Utilities Expense 361 374 (13) 285 408 34 Ordinary Maintenance and Operations-Materia 63 500 (417) 300 500 - Ordinary Maintenance and Operations-Contras 29,965 5,697 24,268 53,787 5,899 202 Protective Services-Other Contract Costs 475 400 75 388 400 - Property Insurance 2,037 1,760 277 1,680 1,920 160 Liability Insurance 1,129 220 909 226 240 20 Workers Compensation 1,127 1,100 27 627 1,200 100 All Other Insurance 2,077 - 2,077 26,943 - - Other General Expenses 261,143 209,225 51,916 110,195 227,800 18,575 Compensated Absences -24 2 - - - - - Interest Expense 2,2 ,237 (13) 3,963 2,373 136 Total Operating Expenses $ 635.024 $ 631,897 $ 3,126 $ 622,290 $ 688,124 $ 56,227 Net Income(Loss) $ 445,632 $ 347,502 $ 98,131 $ 356,818 $ 366,213 $ 18,712 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending May 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 11,587,411 $ 10,609,940 $ 977,471 $ 10,607.987 $ 11,574.480 $ 964,540 Other Revenue 7,801 - 7,801 227 - - Fraud Recovery and Other 20,742 6,793 13,949 19,512 7,306 513 Total Operating Revenue $ 11,615,955 $ 10,616.733 $ 999,222 $ 10,627,726 $ 11,581,786 $ 965,053 Administrative Salaries $ 276,742 $ 280,806 $ (4,064) $ 279,955 $ 304,337 $ 23,531 Auditing Fees 25,750 25,000 750 25,000 25,000 - Management Fees 180,685 179,650 1,035 183,730 195,982 16,332 Bookkeeping Fees - - - - - - Employee Benefits Contributions -Admin 71,110 119,520 (48,409) 122,268 129,885 10,365 Office Expenses 145,904 139,538 6,366 123,611 147,420 7,882 Legal Expense - - - - - - Travel 1,066 - 1,066 257 - - Other 200 58,000 (57,600) 37 64,000 6,000 Tenant Services-Other - - - - - - Water - - - - - - Electricity - - - - - - Gas - - - 17 - - Other Utilities Expense 322 525 (203) 560 630 105 Ordinary Maintenance and Operations-Materia - - - - - Ordinary Maintenance and Operations-Contra 43,334 2,717 40,617 39,877 2,964 - Protective services-Other Contract Costs 209 300 (91) 259 300 - Property Insurance 1,657 - 1,657 - - - Liability Insurance 15,798 14,283 1,515 14,587 15,582 1,298 Workers Compensation 2,013 13,794 (11,781) 8,582 15,048 1,254 All Other Insurance - Other General Expenses 28,934 20,794 8,140 20,215 22,548 1,754 Compensated Absences - - - - Housing Assistance Payments 10,370,743 9,711,691 659,052 9.898,308 10,594,572 882,881 Bad Debt-Tenant Rents - - - - Interest Expense - - - - Total Operating Expenses $ 11,164,468 $ 10,566,618 $ 597.850 $ 10,717,263 $ 11.518,267 $ 951.649 Net Income(Loss) $ 451,487 $ 50,115 $ 401,371 $ (89,537) $ 63,519 $ 103,404 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for May 2020 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 35,491.60 1010-0000-111111 Chase Checking 125.045.63 597,498.92 1010-0000-112200 Accounts Receivable (3,320.58) 16,252.82 1010-0000-112201 Allowance for Doubtful Accounts 332.06 (1,625.28) 1010-0000-112220 A/R Repayment Agreement 815.00 815.00 1010-0000-112300 A/R-Due from Oliver Gardens - 1,672.00 1010-0000-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany (8,508.96) (48,624.56) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance (4,945.08) 17,598.15 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - 17,828.83 1010-3000-144000 Construction in Progress 35,833.00 206,225.80 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 145,251.07 4,071,034.61 LIABILITIES 1010-0000-200000 OPEB Liability - 181,088.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable 1,024.82 1,348.77 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits - 33,312.60 1010-0000-211999 Tenant Refunds (6,286.58) (274.00) 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 21,658.66 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes 879.01 31,117.03 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (3,009.66) 336,115.72 1010-0000-260601 Note Payable-Curr-PNC - 35,569.60 TOTAL LIABILITIES (7,392.41) 907,687.89 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets 152,643.48 1,155,534.09 1010-0000-282000 Income and Expense Clearing - (2,126,291.57) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,719,955.13 TOTAL EQUITY 152,643.48 3,163,346.72 TOTAL LIABILITES&EQUITY 145,261.07 4,071,034.61 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for May 2020 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 36,248.00 1020-0000-111111 Chase Checking 128,263.58 680,537.40 1020-0000-112200 Accounts Receivable (4,378.99) 8,884.87 1020-0000-112201 Allowance for Doubtful Accounts 437.90 (888.49) 1020-0000-112220 A/R Repayment Agreement 935.00 935.00 1020-0000-112300 AIR-Due from Oliver Gardens - 3,278.57 1020-0000-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany (1,445.43) (16,897.71) 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance (4,992.43) 17,710.25 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 69,703.98 1020-3000-144000 Construction in Progress - 382,789.15 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133,50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 118,819.63 5,505,807.58 LIABILITIES 1020-0000-200000 OPEB Liability - 94,792.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable 650.69 1,428.51 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits 172.00 37,823.00 1020-0000-211999 Tenant Refunds (3,294.74) 562.06 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 17,610.46 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes 2,088.49 45,292.26 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr-PNC (5,016.10) 560,192.87 1020-0000-260601 Note Payable-Curr-PNC - 59,282.67 TOTAL LIABILITIES (5,399.66) 1,050,199.41 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets 124,219.29 529,791.13 1020-0000-282000 Income and Expense Clearing - (1,581,749.94) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,787,823.98 TOTAL EQUITY 124,219.29 4,455,608.17 TOTAL LIABILITES& EQUITY 118,819.63 5,505,807.58 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for May 2020 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 37,764.00 1080-0000-111111 Chase Checking 119,275.55 702,592.77 1080-0000-112200 Accounts Receivable 582.60 20,634.75 1080-0000-112201 Allowance for Doubtful Accounts (58.26) (2,063.48) 1080-0000-112220 AIR Repayment Agreement 3,075.51 3,075.51 1080-0000-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany 26,597.51 (11,509.29) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance (6,404.96) 21,861.35 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress - 111,737.04 1080-3000-144000 Construction in Progress - 297,897.47 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155,143.00 TOTAL ASSETS 143,067.95 5,005,216.98 LIABILITIES 1080-0000-200000 OPEB Liability - 152,638.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable (2.15) 339.44 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits - 40,456.00 1080-0000-211999 Tenant Refunds (4,065.40) 228.00 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 19,823.43 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes 1,180.77 27,034.16 1080-0000-214000 Accrued Comp Absences-non Curr - 5,636.66 1080-0000-260600 Note Payable Non Curr-PNC (2,963.00) 330,904.63 1080-0000-260601 Note Payable-Curr-PNC - 35,018.13 TOTAL LIABILITIES (5,849.78) 896,837.65 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets 148,917.73 572,547.30 1080-0000-282000 Income and Expense Clearing - (1,661,407.63) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,192,770.66 TOTAL EQUITY 148,917.73 4,108,379.33 TOTAL LIABILITES &EQUITY 143,067.95 5,006,216.98 Lansing Housing Commission 1090 South Washington Park Balance Sheet for May 2020 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 24,348.00 1090-0000-111111 Chase Checking 208,959.69 610.594.95 1090-0000-112200 Accounts Receivable 2,194.02 25,383.20 1090-0000-112201 Allowance for Doubtful Accounts (219.40) (2,638.32) 1090-0000-112220 AIR Repayment Agreement 43.79 43.79 1090-0000-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany (15,091.36) (50,430.95) 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance (6,824.15) 22,842.57 1090-0000-140000 Land - 180,543.00 1090-3000-144000 Construction in Progress 35,833.00 524,841.03 1090-0000-146000 Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566,612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow-MERS - 142,995.00 TOTAL ASSETS 224,895.59 3,805,682.78 LIABILITIES 1090-0000-200000 OPEB Liability - 94,299.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable 55.95 373.49 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits (215.00) 24,369.00 1090-0000-211999 Tenant Refunds (4,860.23) 2,047.68 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual - 48,277.38 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes (2,225.41) (9,250.48) 1090-0000-214000 Accrued Comp Absences-non curr - 14,218.74 1090-0000-260600 Note Payable Non Curr- PNC (676.59) 75,560.91 1090-0000-260601 Note Payable-Curr-PNC - 7,996.27 TOTAL LIABILITIES (7,921.28) 522,061.13 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets 232,816.87 571,104.11 1090-0000-282000 Income and Expense Clearing - (1,480,299.53) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,115,043.07 TOTAL EQUITY 232,816.87 3,283,621.65 TOTAL LIABILITES&EQUITY 224,895.59 3,805,682.78 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for May 2020 Period Amount Balance ASSETS 5005-0000-111101 General Fund Checking - 7,222.00 5005-0000-111105 LHC-Payroll Account (958.40) 71,701.03 5005-0000-111111 Chase Checking (97,899.68) 1,033,707.06 5005-0000-112500 Accounts Receivable HUD 71,400.00 252,637.24 5005-0000-112954 Accounts Receivables-Misc 17,374.00 17,374.00 5005-1010-115700 Intercompany 8,508.96 48,624.56 5005-1020-115700 Intercompany 1,445.43 16,897.71 5005-1080-115700 Intercompany (26,597.51) 11,509.29 5005-1090-115700 Intercompany 15,091.36 50,430.95 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (51,754.42) (20,516.76) 5005-8002-115700 Intercompany 68,928.71 91,594.03 5005-8005-115700 Intercompany 880.98 (1,065.01) 5005-8010-115700 Intercompany (1,025.67) 3,667.39 5005-8021-115700 Intercompany - - 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance 2,896.96 8,255.98 5005-0000-121200 Prepaid-Other - - 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG - 272,984.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS 8,290.72 3,085,435.40 LIABILITIES 5005-0000-200000 OPEB Liability - 89,355.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable 702.34 727.34 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211703 Union Dues Payable (255.00) (1,105.00) 5005-0000-211704 Health Insurance W/H - - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,692.89 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent (1,285.00) 6,960.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,845.89) 14,577.59 5005-0000-260701 Note Payable-Curr-Davenport - 57,631.56 TOTAL LIABILITIES (5,683.55) 362,640.24 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets 13,974.27 773,207.05 5005-0000-282000 Income and Expense Clearing - 1,921,039.82 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 13,974.27 2,722,795.16 TOTAL LIABILITES&EQUITY 8,290.72 3,086,435.40 Lansing Housing Commission Housing Choice Voucher Balance Sheet for May 2020 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 177,086.27 882,228.09 8002-0000-111111 Chase Checking 25,158.27 512,590.23 8002-0000-112200 Accounts Receivable - 75.00 8002-0000-112954 Accounts Receivables-Misc - - 8001-5005-115700 Intercompany 51,754.42 20,516.76 8002-5005-115700 Intercompany (68,928.71) (91,594.03) 8001-0000-121100 Prepaid Insurance (1,656.62) 4,977.41 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS 183,413.63 1,476,501.46 LIABILITIES 8001-0000-200000 OPEB Liability - 259,087.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable 784.64 784.64 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - 8001-0000-211343 Accounts Payable Misc - - 8001-2010-211998 Deferred Income 202,244.57 202,244.57 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES 203,029.21 757,380.39 EQUITY 8001-0000-280500 Unrestricted Net Assets 24,154.86 (170,364.14) 8001-0000-282000 Income and Expense Clearing - 471,682.93 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets (43,770.44) 763,906.92 8002-0000-282000 Income and Expense Clearing - 47,400,912.94 8002-8002-282000 Income and Expense Clearing - (47,899,152.66) TOTAL EQUITY (19,615.58) 719,121.07 TOTAL LIABILITES& EQUITY 183,413.63 1,476,501.46 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 June 24, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: May Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): Nothing new to report for April. HCV Orientations: LHC had zero (0) orientation during the month of May 2020 and zero (0) vouchers issued. All scheduled orientations had to be cancelled due to COVID-19. Zero (0) VASH orientation was held for the month of May 2020, and three (3) vouchers were issued with the assistance of community partners. Waiting List: Our waiting list was emptied and all those remaining on the waiting list were issued offer letters to complete the next steps. They have until June 19, 2020 to return. Department Initiatives: In the HCV Program there are currently 1,760 vouchers housed in all its programs. Fifty participants are with the Shelter Plus Care Program (S+C), 75 are housed under the Permanent Supportive Housing Program (PSH), and 142 are housed under the HUD Veterans Affairs Supportive Housing (VASH) 1,493 are housed under the Housing Choice Voucher Program. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LLI Lansing 1lousing Commission Board tvteeling June 24,2020 Housing Choice Voucher Rcport klay 2020 Paee I ol'G �45N.1Ci I1()rJ�'� .� �,jc LIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Voucher Utilization April Voucher Program Total Units 1,863 April Traditional HCV Utilization 1642 April % Utilized Units 88% May Voucher Program Total Units 1,863 May Traditional HCV Utilization 1635 May % Utilized Units 87% Voucher Disbursement HUD April HAP Disbursement $957,472 LHC April HAP/UAP Disbursement $896,777 % Voucher Funding Utilization 94% HUD May HAP Disbursement $957,472 LHC May HAP/UAP Disbursement $931,041 % Voucher Funding Utilization 97% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1-Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#: 1-800.545-1833 Ext.919 _ "Equal Housing Opportunity" L t.;uisine I lousing Commission Board Meeting huie 24.2020 Housing Choice Voucher Rcpnrt May 2020 Pagc 2 ol'6 �5\r1Ci Ito(,j �Rlc COMMISSION 419 Cherry 5t., Lansing, MI 48933 Telephone: (517)487-6550 Fax; (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 54 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2020. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This TDD/TTY#: 1-800-545-1833 Ext.919 LEJ -Equal Housing Opportunity"l_L Lansin_c I(uusur_Commission nonrd mecung June 2.1.2020 1-10using ChuicC Voucher Report May 2020 Ilaae 3 or6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were zero (0) 24-hour deficiencies and zero (0) 30-day deficiencies. All corrected, abated, or terminated, as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9-Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of April 30, 2020, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L Lansing I lousing commission 13ourd mecong June 2-1.2020 I lausing Choice VOLicher Report flay 2020 Pane 4 orG LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 94%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L Lansing Fluusin2 Commission Board Mruting June 24,2020 Housing Chuicc voucher Report\lay 2020 Paso 5 of G [( (j . � c I1C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 05/31/2020 TDD/TTY#: 1-800-545-1833 Ext.919 „Equal Housing Opportunity"L�1 l.:ut::mc Iiousiir_Commission Board\gecting Jmw 24.2u2U I ousing Chuicc Vouelicr Repun May 202o Page 6 of 6 1n LHC COMIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 June 24, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: May 2020 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 95% (not including the modernization units) at the end of May. LHC Unit Months Leased (UML) was 791 (with units in MOD) or 95% occupancy rate. LHC maintained a 95% occupancy level, which does not meet the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 92% at the end of May. There were zero (0) households moved in, zero (0) residents moved out, and one (1) unit transfers. The UML was 186 which equals 92%. At the end of May, Mt. Vernon had a total of 38 open work orders. Hildebrandt Park occupancy was 99% at the end of May. There was zero (0) households moved in, one (1) resident moved out, and zero (0) unit transfers. The UML was 217 which equals 99%. At the end of May, Hildebrandt had a total of 54 open work orders. LaRoy Froh occupancy was 96% at the end of May. There was zero (0) household moved in, one (1) residents moved out, zero (0) unit transfers. The UML was 204 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L Lansinn liousmgCommission Board N4eetineJune24.2020 N4onthly Asset Management Report May 2020 Pane I of 8 rC 1tiCi l t(.)(j LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (5,17)487-6977 wh i c h equals 96%. At the end of May, LaRoy Froh had a total of 40 open work orders. South Washington Park occupancy was 94% at the end of May. There were zero (0) households moved in, one (1 ) resident moved out, and zero (0) unit transfer. The UML was 184 which equals 93%. At the end of May, South Washington had a total of 67 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 186 92% 0 1 0 1 0 Hildebrandt 220 217 99% 0 1 0 0 LaRoy Froh 213 204 96% 0 1 0 0 S. Washington 197 184 93% 0 1 0 0 Totals 832 791 95% 0 3 1 0 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 24,665 $ 26,696 $0 108% Hildebrandt $ 20,981 $ 31,417.50 $ 0 122% LaRoy Froh $ 24,002 $ 28,390 $ 0 1 18% S. Washington $ 28,576 $ 21,1 19 $ 7,457 74% r7Totals $ 98,224 $ 107,622.50 $7,457 110% TDD(TTY#: 1-800-545-1833 Ext.919 LEO "Equal Housing Opportunity"L� L.unsing I lousing Commission 13oarc1 A•lceting Junc24.2020 Atonthly msct 4hmugcmcnt Rcrort\lay 2020 Ilagc 2 a1*8 r,c Ci 1dO(JS% 4. ijic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 1503 Robertson 3 8-5-19 270 Ready $1,800 Pulling from waitlist 3228 N Waverly 3 1-13-20 128 Ready $1,900 Vacant due to RAD 3426 N Waverly 3 10-17-19 227 TBD N/A Vacant due to RAD 3844 Wilson 1 3-2-20 95 TBD N/A Vacant due to RAD 3342 N Waverly 4 10-29-19 191 TBD $4,000 Vacant due to RAD 4351 Balmoral 3 2-10-20 117 4-21-20 $4,900 Transfer pending 3336 N Waverly 4 1-6-20 145 TBD N/A Vacant due to RAD 3852 Wilson 1 3-16-20 89 TBD N/A Vacant due to RAID 3822 Wilson 1 3-16-20 89 TBD N/A Vacant due to RAD 1125 Glenn 3 3-16-20 89 4-30-20 $1,000 Pulling from waitlist 3808 Wilson 1 3-23-20 75 TBD N/A Vacant due to RAID 3258 N Waverly 2 3-23-20 75 TBD N/A Vacant due to RAID 3326 N Waverly 2 4-13-20 67 TBD N/A Vacant due to RAID 3878 Wilson 1 4-21-20 60 TBD N/A Vacant due to RAD TDD/TTY#:1.800-545-1833 Ext.919 LEJ "Equal Housing opportunity" Lantiing I ImIstng Commission Board:'Noting.tunc24,2020 Monthly Asset Management Report\lay 2020 Pave 3 or8 �-X�fG I I()US' LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-1231 3 4-13-20 65 6-19-20 $2750 Transfer 6-19-20 Regent 103-315 5 5-7-20 40 7-17-20 TBD Resident destroyed entire Hylewood unit, cabinets, drywall, doors, flooring all removed and destroyed. D.y TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lt Lcinsine I Iaosine Cornmission Board Meeting kwe24.2020 -tonthl}'Assn vlanatamcn[Report klay 2020 11age 4 ot'8 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax, (517)487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-3508 3 11-18-19 186 11-25 unit has been cleaned Burchfield out and painting has started. 12-2 scope work is next and should be started this week. 12-9 vinyl flooring in process. 12-16 scope work is underway. 12-23 pending cleaning then ready for LRF transfer over/under housed list. 12-30 cleaning completed and pending minor touch ups. 1-21 unit is ready for LRF transfer. 1-27 transfer did not accept transfer. Pending new applicant. 111-6044 3 5-3-20 28 Completing rehab. Haag 111-6065 2 12-20-19 154 Needs touch up work for Southbrook painting and needs applicant. 111-2400 2 3-13-20 79 Completing rehab. Pollard 111-2424 Reo 3 2-5-20 108 Completing Rehab Rd 111-2524 Reo 2 12-1-19 168 Ready waiting on applicant. Rd 111-2334 Reo 2 1-15-20 107 Ready waiting on applicant. Rd TDD/TTY#: 1-800-545-1833 Ext.919 � "Equal Housing Opportunity" Lansing liousing Commission l3oard\fleeting.lune24,2020 \gonlhly Asset Mzmm.:emcnt Report Nlm 2020 Paae 5 nr8 S71 % � LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 111-630 3 3-2-20 90 Completing Rehab Armstrong 11-2370 Reo 1 4-1-20 62 Completing Rehab Rd TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" LL L.unsinc liousing Commission Board Meeting Jnnc24,2020 Monthly Asset Nlanagcmcnt Report May 2020 Pace 6 or8 If( tj . LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over20 days 112-3200 S Washington 514 1 11-7-19 174 4-10-20 In Transfer house turn 112-3200 S Washington 502 1 1-2-20 118 4-10-20 In Unit needs to be put back house together. turn 112-3200 S Washington 535 1 1-8-20 112 4-10-20 In Had to get unit cleaned house out. turn 112-3200 S Washington 300 1 2-4-20 85 4-1-20 In Waiting on unit to be house completed turn 112-3200 S Washington 515 1 1-30-20 90 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 524 1 5-18-20 13 6-1-20 In Waiting on unit to be house completed turn 112-3200 S Washington 113 1 1-30-20 90 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 225 1 1-28-20 92 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 325 1 2-4-20 87 4-10-20 In Waiting on unit to be house completed turn 112-3200 S Washington 211 1 2-6-20 83 4-10-20 In Waiting on unit to be House completed turn 112-2328 Clifton 4 2-3-20 86 4-10-20 In Waiting on applicant House turn 112-3200 S Washington 416 1 2-4-20 85 4-10-20 In Waiting on unit to be House completed turn TDD/TTY#: 1-800-545-1833 Ext.919 LET "Equal Housing Opportunity"��_`.l Lansing I-lousing Commission hoard ivIeeting Jttne24,2020 Monthly Asset\9anagentcnt Iteport May 2020 Page 7 or8 \�1Ci llp�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 112-3200 S Washington 209 1 4-6-20 56 6-1-20 In Vacant for RAID House turn TDD/TTY#:1-800-545-1833 Ext.919 C "Equal Housing Opportunity" .L I_anSln_L liuusing Commission 13oard Meeting Rme24,2020 ,Nlonthh 1\ssct�lanagcmcnt Report May 2020 Page 8 01'8 ct�C' H�U V C' Lansing Housing Commission (LHC) RAD and Section 18 Update J14C June 2020 COMMISSION Topics LHC Review progress on RAD Discuss plan to pay off debt with PNC for past Energy Performance Contracts (EPC) Describe the resident experience moving through RAD Cover highlights for the FY21 budget LHC continues to make progress on RAD conversion at all 4 properties MC and is approaching significant milestones for each Develop Conduct Portfolio Submit Conduct Receive Close Start Strategy RIN Award / LIHTC GIN LIHTC Financing Construction HUD CHAP App. Decision Initiative Site Mount 1 1 1 1 1 1 1 I I 1 I I I 1 1 1 1 I I 1 I ® ✓ ,% Sept 1 Oct 1 Vernon ~} 2020 2020 1 I 1 • , 1 1 1 1 I I 1 _A 1 I 1 1 1 1 1 I 1 I I I 1 I 1 1 1 Phase South 1 1 1 I 1 1 1 © Washingt on a r' I`i �/ Oct 1 Nov 1 2020 2020 1 1 1 1 1 1 I I 1 I 1 1 1 I I I 1 1 1 1 1 1 1 1 I 1 1 1 1 I 1 1 1 1 1 1 1 I I I I 1 I I 1 I 1 1 I 1 I -------------- Hildebrandt Aug 1 August Fall Winter Spring © ' 1 ' � 2020 2020 2020 2021 2021 RAID 1 1 I 1 1 I 1 1 1 1 1 1 1 1 1 1 I 1 1 I I Phase 1 .. • ,% Aug 1 August Fall Winter Spring O 2020 2020 ; 2020 2021 2021 I 1 I I I I I I 1 I 1 1 1 1 I 1 1 1 1 1 1 I I 1 1 1 1 1 I 1 1 I 1 I 1 3 Mount Vernon will have general contractor and equity partners selected in LHC the near future following an RFP process and evaluation RFP # of Invites Active Participants Selection Date Additional Comments Initial walk through with G Fisher, Northern Home OLVER�NE ; a-�� Improvement, and Wolverine h y BUILDING GROUP have been completed 1 1 1 § uiy = 1 V 1 L RFP responses due July 6 17-� �� Selection points of emphasis budget, capacity, time, y .� experience, other NORTHERN s considerations ' -----------------------------------------r----------------------------------- ---------------------r--------__ 1 1 1 _._-. _ 1 1 1 -,..-....•<..ue._.,....-„v,_.-...::..-...-�.w. ,.m...:u-ems I 1 1 Ai I i a nt RFP sent out modeled at ClA P I T A 1 $0.94 per $1.00 of LIHTC, goal of$0.90 Jul %a RFP responses due by July 1 7 \cinnaire ; ADVANCING COMMUNITIES °\ r� " • Selection points of emphasis THE � � ; a pricing, schedule, terms, IS..,ItCHMAN experience, other 1 1 1 1 considerations RO U I , «C. ; awa n...a.J South Washington will have general contractor and equity partners LHC selected in the near future following an RFP process and evaluation RFP # of Invites Active Participants Selection Date Additional Comments ' y Initial walk through with G Fisher, Oakwood, and WOLVERINE Y Wolverine completed week of BUILDING GROUP' June 15 JI y 4 RFP responses due July 6 17 Selection points of emphasis 1 � budget, capacity, schedule, 1 1 1 ' experience, other ' considerations 1 1 I d I 1 1 I 1 I Alliant 1 1 s RFP sent out modeled at C; F' 11- A I � $0.93 per $1.00 of LIHTC, ti 1 � goal of$0.90 I July, `C 1 nn a 0 re � RFP responses due by July 1 1 1 _ s , y 3 ADVANCING CoMNWNI i iss � i '< 1 Selection points of emphasis ' THE 15 1 S p p PCHMAN I pricing, schedule, terms,experience, other RO U R INC. considerations 1 1 I 1 I , . 5 The following criteria will be used to evaluate to score and evaluate the LHC Ci1`.?UfLRi\ general contractor and equity investor RFPs RFP Criteria Description Weighting* _ Total cost estimates for project and historic performance on past projects 40% . Number and timing of ongoing projects ®20% compared to candidates stated project max Ability to meet stated schedules and historic performance on past projects 020% Experience Firm leadership and staff experience, as ' 10% well as HUD, MSHDA, buildingtype Other Past experience with candidates / referrals 10% Considerations Value engineering, contingencies, etc. ; 0% 100% ------------------------------------------------r----------------------------------------------------- ------------------------------------ • Cents on the dollar for the LIHTC ; ' (proposed $0.94 at proposed $0.93 40% • - Agreement to the equity pay in schedule ®20% _ Agreement to other terms proposed in RFP 20% (closingcosts, cash flows, etc. Experience Firm leadership and staff experience, as ' 10% well any other partners involved Other Past experience with candidates / referrals 10% Considerations Incentives and opportunities -A 0% 100% *Initial weightings subject to change but prior to RFP submission date 6 LHC needs to address the debt with PNC and relationship with Honeywell I1;H[C which is linked to a past HUD sponsored energy performance contract • HUD sponsored program enabling PHAs to access debt for energy specific equipment • PHA takes on debt to purchase the capital required to achieve specified energy savings • PHA works with contractor to purchase and install equipment • PHA shares go forward energy savings with contractor to payback installation discounts • Audit rules and reporting requirements are clearly defined • LHC selected PNC as its lending source for capital to purchase the equipment needed for savings • LHC received a loan a 15 year loan in the amount of$2.1 M from PNC ' • The loan was spread across the 4 AMPS based on equipment needs • LHC selected Honeywell as a partner for the equipment and installation • The loan was used to pay Honeywell (and its partners) for the equipment • Honeywell installed the equipment at a discount in exchange for % of the energy savings • LHC pays Honeywell $30K - $40K in energy savings, based on audits and reports defined by HUD • Though HUD allows the debt to be transitioned through RAD, this method creates a significant set of challenges for LHC to access different fund pools to pay off in the future .. - • LHC is recommending to clear all PNC debt prior to the close of MVP on September 1, 2020 • Enables the available AMP funds to be used appropriately - ► • HUD and PNC have agreed to this approach in theory • Honeywell has been contacted, but has not responded in a valuable way to end the partnership LHC will clear all PNC debt by using existing AMP cash prior to Mount LHC Vernon Park close on September 1st Site Cash On Hand Outstanding Debt Remaining Cash on Hand Hildebrandt r a Park - $680K $619Kx $61 K �v= ---------- --- -------------------------------------- ---------------------------------- © • 'Y $702K $366K ? $336K Aoi , ------------------------------------------------------------- ---------------------------- �l = Mount © Vernon $597K Park $372K $225K ------------------------------------------------------------- -------------------------------------- ---------------------------------- South 40 F"Washington $626K $84K $542K Park `Numbers are based on June data `'' LHC is committed to providing support and enhancing communications to LHC making the resident experience positive with minimal disruption Fundamentals of Resident Experience Fundamentals of Resident • Hold Resident Information Notice meeting to inform residents of RAID and their rights • Held June 121h 2019 for all AMPS • Hold General Information Notice meeting to j ornmunicate inform residents of progress and their rights • Held Nov. 51h for MVP and SWP • Presented RAID update on May 191h, 2020 _ Resident Sent resident survey (MVP and SWP) in ExperienceComJune, 2020 to gather information about family size and other needs • • - Schedule individual meetings with residents •- to assess survey results and discuss move -- timing and needs Improve Notify resident designated number of days prior to move • Provide agreed to moving services • Support Choice-Mobility, which provides • ' ' residents the right to move with tenant-based •• rental assistance after a period of time from HAP effective date or the move-in date FY21 budget to FY20 budget notable comparisons for LIPH LHC Highlight Description Operating I Despite HUD funding rate of 83% in FY21 versus 85% in FY20, the actual dollar amount Amounts Stable for FY21 to FY20 will be similarIncome Down a Tenant Rental 3 y • Projected income of $1.3M in FY21 versus $1.6M in FY20 because of expected decreased income level for tenants Occu� : -_mains Expected occupancy of 96% did not change from FY20, HUD continues to pay subsidy for Rate Rvacancies related to RAID Sameat9• i , • Projected annualized salary increases of 3% in FY21 (same as FY20) for Site Managers Admin Salaries Increase , and Assistant Managers • Overall amount lower than FY20 due to turnover resulting in lower starting salary Maintenance . Negotiated annualized salary increases of 2.5% in FY21 (same as FY20) for Maintenance Salaries Team Increase ' , • Overall amount lower than FY20 due to turnover resulting in lower starting salary IncreaseUtility Expense Utility expense budget increase expected of$34K, $944K in FY21 compared to $910K in FY20 i PILOT - PILOT expense budget decrease of$31 K, $33K in FY21 compared to $64K in FY20, due of ' . to tenant rental income drop of $300K l0 FY21 budget to FY20 budget notable comparisons for COCC LH� Highlight Description Management F. Management Fee budget increase of$28K, $932K in FY21 compared to $904K in FY20, Fee Increase of , large portion due to increase in billing rates charged to LIPH Admin and Salary Expense Admin and Salary expense decrease of $121 K, $188K in FY21 compared to $309K in Decrease FY20, primarily due to shift from fulltime employees to consultant support ExpensesOther General Other General expense increase of$85K, $313K in FY21 compared to $228K in FY20, Increase of 37% primarily due to shift from fulltime employees to consultant support 1 ' FY21 budget to FY20 budget notable comparisons for HCV WC ru�nm.u,� Highlight Description Program Management Remains consistent from FY20 to FY21, minimal change in number of vouchers managed Fees Stable 1dmin Increaseffing -of Admin staffing expense increase of$26K, $330K in FY21 compared to $304K in FY20, due to increase of Y2 FTE 12 v 4S`NG Hou n C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission July 22, 2020 Call to Order 1. Roll Call 2. Approval of Minutes of June 24, 2020 Action Items: Employee bonus review Informational Items: a. Finance Report June 2020 Steven Raiche b. Housing Choice Voucher June 2020 c. Asset Management Report June 2020 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: a. RAD Update Other Items: TDDn-TY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" 61 LanSlnfl dousing Commission Board lMeeting July 22.2020 Agenda Page I o1'2 ��S��tc 1`ror✓S��c� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" SI-1' Lansing Housing Commission Board NICC611L July 22,2020 Agenda Page 2 of r"y��c� I lc,��S' Notice Lansing Housing Commission Regular Meetings 2020 COMMISSION Due to the current situation around COVID, the Lansing Housing Commission will continue to conduct its Regular Board Meetings virtually. Regular Board Meetings are held on the fourth Wednesday of each month at 5:30PM ET. Join Us For Virtual Regular Board Meetings On the Fourth Wednesday of the month @ 5:30pm ET To support safety, health, and wellness, the meeting will be conducted virtually via Zoom meeting link and phone number provided below: Virtual Meeting Link: https://us02web.zoom.us/i/82165757256 Telephone Dial in Option: +1 312 6266799 OR +1 929 2056099 Required Meeting ID: 821 6575 7256 To assist you, please note the following instructions for joining a Zoom meeting. Note that this option requires downloading Zoom software or an app to your computer or phone, so please allow a few extra minutes before the meeting to complete this step. If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store. If joining from a computer for the first time you will need to download a small application file before entering the meeting. This process is easy to complete on all commonly used browsers by following the prompts. It is possible to use a combination of computer for video and phone for audio. If using this option, enter by computer first and select the Join By Phone tab when the audio pop-up window appears, which will display the dial in number for you, as well as the prompt for your Meeting and Participant ID. Entering the numbers allows your video and audio to be synchronized. The mission of LHC is to compassionately deliver healthy,affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. During the meeting, non-speakers who wish to ask a question can use the Raise Hand option to make it known to the Host that you would like to speak. To raise your hand during the meeting for MAC use Option Y and for windows use ALT Y. If you join by phone to raise your hand during the meeting dial *9. Alternately, you can use the Chat option to send a question to all participants or privately to specific participants. The mission of LHC is to compassionately deliver healthy,affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. S�-IG 1-Ip LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Minutes of the June 24, 2020 Commissioner Robinson called the meeting to order at 5:53 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober. Loria Hall and Michael McKissic absent. STAFF: Marcel Jackson Marcus Hardy Kim Shirey Andrea Bailey Douglas Fleming Katrina Greeley - Contractor Steven Raiche — Contractor Sam Spadafore — Contractor Kristine Ranger— Contractor Victor Verchereau - Contractor Guests: None Commissioner Henry moved and Commissioner Hall seconded a motion to approve the minutes of the May 27, 2020 commission meeting. The Motion was approved by all members present. Action Items: Resolution 1319 —Approval of Lansing Housing commission 2021 Operating Budget a. Because of the impending RAID conversion, these budgets are the last we may have for LIPH. MVP will only operate under this budget for about 2 months. b. Dickey May is working on 5-year budgets based on operating in the new environment. There may be a presentation in July on what we expect the budget to look like 5 years from now. c. Sam Spadafore — see budget presentation attached. Commissioner Hall moved and Commissioner Robinson seconded a motion to approve Resolution 1319. The Motion was approved by all members present. TDDn7Y#: 1-800-545-1833 Ext.919 i�- "Equal Housing Opportunity"I_L I Lansing Housing Commission Board Meeting July 22,2020 Lmishm I lousing C(1n1n1iSSioll N•lintltO.Mic 24.2020 Page I ul*; �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Informational Items: Finance Report May 2020 Steven Raiche Our numbers are positive and in line. We are starting to see the benefits of a long-term plan. Maintenance cost are down, occupancy is high. This translates to positive amounts of reported financial information. We are working diligently to wrap up the fiscal year that ends June 30tn Housing Choice Voucher May 2020 Kim Shirey provided a brief overview of the May 2020 HCV Reports. • Cleared out the waiting list. 249 offer letters were sent to applicants. 88 were returned. This list is about 18 months old, so this is not uncommon. Staff are working diligently to get these applications processed and to have the first orientation by middle to late July. This is dependent on when the COVID set up can be completed (new office with COVID guidelines applied). Kim joined a committee with Holy Cross last week to help tenants with Affordable Housing who need assistance with their balances after 3-1-2020. • Holy Cross and the City of Lansing received money to help residents in Public Housing and Affordable Housing who are behind in rent. Asset Management Report— May 2020 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 92% at the end of May. There was zero (0) move-in, zero (0) move outs and one (1) transfer. The current occupancy rate is 92%. There are 16 vacancies, three (3) market ready. Vacancies will continue to increase due to RAD and no longer moving in any new residents onsite. There are 35 open work orders. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 99% at the end of May There were zero (0) move-ins, one (1) move-outs and zero (0) transfer. TDD/TTY 1F: 1-800-545-1833 Ext.919 R "Equal Housing Opportunity's I(�. Lansing Housing Commission Board Meeting July 22,2020 Lansing I lousing(.'onnnission\dinut�i.lone 24.2020 Pawc 2 ol'S i LHic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 The current occupancy rate is 99%. There are 2 vacancies. There are 57 open work orders. Positive Note: Summer Spectacular is beginning we have youth in the community who are excited and have already signed up. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marcus Hardy, LRF had an occupancy rate of 96% at the end of May. There was zero (0) move-in, one (1) move- outs and zero (0) transfers. The current occupancy rate is 96%. There are 7 vacancies. 1 move-in ready. There were 35 open work orders. Processing applicants to get them approved. Positive Note: Capital Needs Assessment completed next week. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 94% at the end of May. There were zero (0) move-ins, one (1) move- out and zero (0) transfers. The current occupancy rate is 94%. There were twelve (12) vacant units, 1 is a scattered site. There are 50 open work orders. Positive Note: New AC units have begun to be installed in all units; these are now free of charge instead of charging residents as in the past. Discussion Items: RAD Presentation — Sam Spadafore (a) PowerPoint will be provided to the Board (b) MVP closing date is approaching, 65 days (c) SWP closing date is approaching, 30 days (d) HP and LRF closing date will be Spring 2021 Other Items: None TDD/TTY#: 1.800-545-1833 Ext.919 "Equal Housing Opportunity(( Lansing Housing Commission Board Meeting July 22,2020 L ursine Flousin_Connnission Minutes.hate 2.1,2020 Rase 3 ol'S �1 COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Executive Director's Comments: Activities Capital Projects • SWP Roof RFP and General contractor RFP are both due tomorrow. • Thermostats in the units are being finalized. • All residents will have AC within the next 5-6 days. Staff Changes • MVP Maintenance — open (MVP staff will be transferred to HP for the new fiscal year) • LRF Maintenance — open position RAD Activities • Disposal of Scattered Sites (Section 18) O Ordinance amendments approved by City of Lansing on 5-18-20, o Quick Claim Deeds prepared —working on this resolution with the City Legal Counsel. • EPC contract buyout $1.2 Million • Name change for Mt Vernon will be in place. Right now, "Waverly Place" is the placeholder name. Other Activities • Revised Website — Phase II • Kristine Ranger is working with the AMP managers on change sessions as the managers are going through a lot of changes. • HCV program — Office re-configuration for COVID 19. • CARES ACT funding — Funding provided for PH/HCV. • COCC Roof repair • Gardens at AMPS — MVP and SWP Kristine Ranger is working with amps for their gardens. • Mobile Farmers Market (Northwest Initiative) will visit HP and MVP effective 7- 10-2020. • Summer Spectacular— this year there will be changes due to COVID 19. Vic and Kristine are now doing a series of activities to keep the youth involved during the summer. TDD/TTY#: 1-800-545-1833 Ext.919 'Equal Housing Opportunity"IL Lansing Housing Commission Board Meeting July 22, 2020 Lansing liuusin°Commission Nlinmes.tune 24,2020 Page 4 of'5 i LHC CON1N11SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • Kristine Ranger and Emma Henry worked together to help provide tools for residents to complete home projects and garden projects. • RAD voucher training for HCV and AMPs. President's Comments: Commissioner Robinson continues to be impressed with the process and the work of the staff. Public Comment: limit 3 minutes per person Other Business: None Adjournment: The meeting was adjourned at 6:44 p.m. c �J Date ,) y Robinson, Chair C _ 1 Date Dou ming, Acti6b-,8ecreta TDDlTTY#: '1-800-545-1833 Ext.919 �UU "Equal Housing Opportunity"ILI Lansing Housing Commission Board Meeting July 22,2020 Lansinc I luusin CUnlnliSSl6n\linulcs.lunc 24,2020 I'sgc 5,ul'5 Lansing Housing Commission Summary Results for JUNE FY2020 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 68,799 47,032 52,232 91,891 259,954 9,39S 22,332 47,828 Tenant Revenue Variance (8,375) (19,360) (9,249) (11,044) (48,028) - - HUD Revenue Variance 70,426 58,851 55,267 94,566 279,110 25 22,375 47,360 Capital Fund Income 8,553 8,553 8,553 8,553 34,213 - - - Other Income (1,806) (1,012) (2,340) (183) (5,341) 9,370 (43) 468 Other 0 (0) - 0 0 (0) 0 Budgeted Revenue 109,517 134,422 114,478 87,555 445,971 74,939 82,172 882,894 %Variance fav(unfav) 63% 35% 46% 105". 58% 13% 27% 55. EXPENSES: Total Expense Variance Unfav(Fav) (18,178) 7,220 (5,135) 23,534 7,442 29,870 21,995 63,559 Salary Expenses 41 (3,992) (3,40) (152) (7,572) (7,574) (11201) - Employee Benefit Expenses 1,406 742 (12) 2,383 4,521 (2,245) (4,322) Utilities (1,554) 6,535 6,103 (490) 10,594 329 302 Write-offs (367) 1,332 (1,957) (2,113) (3,105) - - Legal (1,400) (2,300) (1,284) (2,417) (7,401) (575) - Professional Services 10,581 10,189 8,743 8,798 38,311 34,250 3,322 Recreation/Other Services (1,300) (650) (400) 800 (1,550) - - Insurance (994) (314) (1,113) 2,862 441 378 3,623 Sundry/Postage/Office Supplies 0 1,032 (845) (111) 76 (300) 1,340 Management Fee (25G) 263 157 (307) (143) 201 HAP Expense - - G3,559 Inspections 75 - 75 395 545 - (5,526) Maintenance Costs (11,9G8) (3,685) 1,831 10,135 (3,687) (125) (190) Maintenance Contract-Unit Turns (13,600) 153 (13,485) 310 (26,622) - - Other 1,158 (2,085) 520 3,441 3,034 5,732 24,445 - Budgeted Expense 100,849 113,148 114,027 88,548 416,572 56,850 68,768 882,881 %Variance fav(unfav) 18% -6% 5% -27% -2% -53% -32% -7% Curr Mo.Actual Net Income(Lass) $ 95,645 $ 61,084 $ 57,817 $ 67,365 S 281,911 $ (2,386) $ 13,741 $ (15,718) YTD Actual Net Income(Loss)Net of CWIP $ 286,683 $ 325,073 $ 268,352 $ 224,671 $ 1,104,780 $ 443,246 $ 15S,274 $ 294,236 Prior YR YTD Net Income(Loss) $ (63,621) S 129,654 $ (209,6891 $ 118,559 $ (25,097) $ 3G2,916 $ 79,868 $ (203,735) Cash Balance-May $ 586,642 $ 691,966 $ 675,747 $ 625,621 $2,579,975 $ 856,102 $ 827,066 $ 496,344 Cash Balance-April $ 597,499 $ 680,537 $ 702,593 $ 610,595 $2,591,224 $ 1,033,707 $ 882,228 $ 512,590 Cash Balance-March $ 472,453 $ 552,274 $ 583,317 $ 401,635 $2,009,680 S 1,131,607 $ 705,142 $ 487,432 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2006\Summary 2006 Alternative\Summary MTD 7/16/2020 2:10 PM Lansing Housing Commission Summary Results YTD for JUNE FY2020 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 182,228 5,102 92,264 172,589 452,182 17,831 46,429 1,016,691 Tenant Revenue Variance (11,731) (130,716) (60,896) (62,890) (266,233) - - - HUD Revenue Variance 156,523 95,333 96,745 183,001 S31,601 3,588 42,740 1,005,772 Capital Fund Income 30,343 30,811 30,629 30,238 122,022 - - - Other Income 7,093 9,674 25,786 22,239 64,792 14,243 3,689 10,919 Other (0) - - - - 0 Budgeted Revenue 1,446,941 1,752,384 1,604,183 1,305,753 6,109,261 1,054,338 987,214 10,594,728 %Variance fav(unfav) 13% 0% 6% 13% 7% 2% 5% 10% EXPENSES: Total Expense Variance Unfav(Fav) 69,884 (31,272) (83,675) 68,944 23,881 33,619 (37,901) 722,611 Salary Expenses (20,979) (14,843) (18,713) 2,741 (51,794) (92,753) (5,265) - Employee Benefit Expenses 7,350 11,721 (787) 13,023 31,307 (22,862) (53,457) Utilities 11,691 21,650 (3,333) (15,067) 14,940 2,998 100 Write-offs 13,554 (2,088) 2,155 (1,252) 12,369 - - Legal (4,316) (6,344) (5,952) (14,738) (31,350) 15,074 - Professional Services 2,312 (2,709) (7,255) (3,517) (11,170) 28,571 11,462 Admin Services 12,000 12,000 12,000 36,000 76,172 - Management Improvement 30,343 30,811 30,629 30,238 122,022 - Insurance (12,432) (2,863) (12,594) 29,779 1,891 8,168 (4,986) Sundry/Postage/Office Supplies 1,950 (10,017) (2,201) 2,445 (7,822) 16,163 12,705 Management Fee 622 3,047 1,118 (2,553) 2,234 - 1,236 - HAP Expense - 722,611 Pilot (4,212) (14,617) (5,947) (4,376) (29,152) - - Inspections 3,043 640 10,063 5,370 19,116 2,887 (23,102) Maintenance Costs 90,635 2,211 13,267 15,712 121,825 20,799 3 Maintenance Contract-Unit Turns (51,733) (58,361) (80,419) 1,095 (189,419) - - Other (9,943) (1,S11) (15,706) 10,045 (17,11G) (21,596) 23,404 - Budgeted Expense 1,295,348 1,480,216 1,515,130 1,191,763 5,482,457 688,124 923,695 10,594,572 %Variance fav(unfav) -5% 2% 6% -6% 091. -5% 4% -7% YTD Actual Net Income(Loss)Net of CWIP $ 286,683 $ 32S,073 $ 268,3S2 $ 224,671 $1,104,780 $ 443,246 $ 155,274 $ 294,236 YTD Budgeted Net Income(Loss) S 151,593 $ 272,168 $ 89,053 $ 113,991 $ 626,804 $ 366,213 $ 63,519 $ 156 Prior YR YTD Net Income(Loss) $ (63,621) $ 129,654 S (209,689) $ 118,559 $ (25,0971 S 362,916 S 79,868 $ (203,735) Additional Income- -Accounting Adjustments 22,747 16,531 3,361 7,036 49,675 92,821 7,425 64,610 -COVID 19 Funding 62,074 56,411 50,655 84,853 253,993 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2006\Summary 2006 Alternative\Summary YTD 7/16/2020 2:10 PM TUNE Ratios HCV Ratios Prior Months Number of Vouchers Used 1,762 05/20 $ 549.79 HCV 8002 Expenses $ 945,360.82 04/20 S 492.69 Average Cost Per Voucher $ 536.53 03/20 $ 531.81 Q LIPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 192 216 203 188 799 05/20 96.0% Number of Possible Units 202 220 213 198 833 04/20 96.0% Year-to-Date Occupancy Rate 95.0% 98.2% 95.3% 94.9% 95.9% 03/20 95.6% Average Revenue Per Occupied Unit 05/20 $ 504.13 Total LIPH Revenue $ 116,242.32 $ 125,042.23 $ 116,054.07 $ 94,592.99 $ 451,931.61 04/20 $ 513.42 Average Revenue Per Occupied Unit $ 605.43 $ 578.90 $ 571.69 $ 503.15 $ 565.62 03/20 $ 531.75 Average Tenant Revenue Per Occupied Unit 05/20 $ 119.70 Total Tenant Revenue $ 23,419.00 $ 20,633.00 $ 20,010.00 $ 21,479.00 $ 85,541.00 04/20 $ 131.16 Average Tenant Revenue Per Occupied Unit 121.97 95.52 98.57 114.25 207.06 03/20 $ 140.55 Average Cost Per Occupied Unit 05/20 $ 577.54 YTD Average Monthly Expenses $ 113,769.35 $ 120,745.31 $ 119,287.92 $ 105,058.94 $ 458,861.51 04/20 $ 595.87 Average Cost Per Occupied Unit 592.55 559.01 587.63 SS8.82 574.29 03/20 $ 617.83 Company Ratios Operating Reserves Mt.Vernon Hildebrandt La Roy Froh S.Washington COCC HCV Admin Bank Account Balance $ 586,641.88 $ 691,965.60 $ 675,746.89 $ 625,620.54 $ 856,102.30 $ 827,066.09 YTD Expenses $ 1,365,232.14 $ 1,448,943.74 $ 1,431,455.03 $ 1,260,707.24 $ 721,743.68 $ 885,794.08 Number of Months 12 12 12 12 12 12 Average Monthly Expenses $ 113,769.35 $ 120,745.31 $ 119,287.92 $ 105,058.94 $ 60,145.31 $ 73,816.17 Number of Months of Operating Reserves (would like to have 4 months of operating reserves) 5.16 5.73 5.66 5.95 14.23 11.20 Prior Months 05/20 5.12 5.63 5.84 5.85 17.91 12.21 04/20 3.94 4.45 4.64 3.75 19.49 9.58 03/20 4.10 4.49 4.29 4.13 17.45 9.73 06/19 3.58 3.90 4.78 4.51 17.81 7.12 C:\Users\Stevenr\Box\My Box Flies-Steven Ralche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2006\Summary 2006 Alternative\Ratios All 7/16/2020 2:10 PM Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending June 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 369,793 $ 381,524 $ (11,731) $ 381,524 $ 381,524 $ - Tenant Revenue-Other 37,914 31,500 6,414 47,688 31,500 - Total Tenant Revenue $ 407,707 $ 413.024 $ (5,317) $ 429,212 $ 413,024 $ HUD PHA Operating Grants 976,722 882.273 94,449 925.670 882.273 - CFP Operational Income 175,079 90,000 85,079 162,147 90,000 - Fraud Recovery and Other 30,333 6,908 23,425 22,794 6,908 - Total Operating Revenue $ 1,589.842 $ 1.392,205 $ 197,637 $ 1,539,823 $ 1.392,205 $ - Administrative Salaries $ 68,834 $ 90,189 $ (21,355) $ 86,536 $ 90,189 $ - Auditing Fees 5,150 5,000 150 5.000 5,000 - Management Fees 172,908 117.550 55,358 170.092 117,550 - Bookkeeping Fees 17,283 17,280 3 17,426 17,280 - Employee Benefits Contributions -Admin 21,430 22,683 (1,253) 28,161 22,683 - Office Expenses 35,225 29,667 5,558 31,966 29,667 - Legal 13,484 17,800 (4,316) 21,112 17,800 - Travel 470 960 (490) 1,115 960 - Olher 2,003 - 2,003 (8,017) - - Tenant Services-Other 2,328 18,200 (15.872) 19,728 18,200 - Water 100,172 96,300 3,872 79,035 96,300 - ElecUicity 43,664 43,600 64 39,901 43,600 - Gas 59,472 49,570 9,902 57,114 49,570 - Other Utilities Expense 7,134 6,400 734 8,202 6,400 - Ordinary Maintenance and Operations-Labor 49,169 90,848 (41,680) 90,359 90,848 - Ordinary Maintenance and Operations-Material 102,391 68,050 34,341 150,954 68,050 - Ordinary Maintenance and Operations-Contrac 370,907 361.375 9,532 548.665 361.375 - Employee Benefits Contributions -Ordinary 39,854 51,194 (11.339) 64,756 51.194 - Protective Services-Other Contract Costs 1,935 2,400 (465) 2,556 2,400 - Property Insurance 44,259 55,876 (11.617) 49,666 55,876 - Liability Insurance 17,073 19,174 (2,101) 18,201 19,174 - Workers Compensation 823 2,976 (2,153) 1,021 2,976 - All Other Insurance 1,170 2,232 (1,062) 2,424 2,232 - Other General Expenses 67,284 18,931 48,353 46,923 18,931 - Compensated Absences - - - - - Payment In Lieu of Taxes 13,073 17,285 (4,212) 17,082 17,285 - Bad debt-Tenant Rents 32,754 19,200 13,554 34,654 19,200 - interest Expense 15,871 15,871 0 17,293 15,871 - Total Operating Expenses $ 1.306.121 $ 1,240,612 $ 65,509 $ 1.601.925 $ 1,240.612 $ - Net Income(Loss) $ 283,721 $ 151,592 $ 132,128 $ (62,102) $ 151,592 $ - Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending June 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 359,400 $ 490,116 $ (130,716) $ 464,847 $ 490,116 $ - Tenant Revenue-Other 33,957 25,415 8,542 33,494 25,415 - Total Tenant Revenue $ 393,357 $ 515.531 $ (122,174) $ 498,341 $ 515,531 $ - HUD PHA Operating Grants 1.129,777 1,090,856 38,922 1,128,998 1,090.856 - CFP Operational Income 170,425 80,000 90,425 156.444 80,000 - Fraud Recovery and Other 24,047 6,384 17,663 17,933 6,384 - Total Operating Revenue $ 1,717,606 $ 1,692,770 $ 24,836 $ 1,801,716 $ 1,692,770 $$-- Administrative Salaries $ 70,198 $ 91,588 $ (21,390) $ 82,733 $ 91,588 $ - Auditing Fees 5,150 5,000 150 5,000 5,000 - Management Fees 192,456 129.795 62,661 187,905 129,795 - Bookkeeping Fees 19,427 19,080 347 19,414 19,080 - Employee Benefits Contributions -Admin 28,043 28,726 (684) 34,928 28,726 - Office Expenses 44,669 38,815 5,854 36,557 38,815 - Legal 20,521 26,865 (6,344) 23,862 26,865 - Travel 642 960 (318) 576 960 - Other (53) - (53) (1,216) - Tenant Services-Other 6,897 20,600 (13,703) 22,498 20,600 Water 119,278 95,916 22,362 112,966 96,916 Electricity 31,630 31,882 (252) 34,713 31,882 Gas 57,123 54,065 3,058 52,951 54,065 - Other Utilities Expense - 6,590 (6,590) 6,590 - Ordinary Maintenance and Operations-Labor 68,652 99,518 (30.866) 78,016 99,518 - Ordinary Maintenance and Operations-Material 68,559 76,100 (7,541) 74,851 76,100 - Ordinary Maintenance and Operations-Contrac 441,026 489,200 (48,174) 674,662 489.200 - Employee Benefits Contributions -Ordinary 38,705 45,241 (6,536) 55,446 45,241 - Protective Services-Other Contract Costs 3,112 3,696 (584) 4,435 3,696 - Property Insurance 43,983 49,660 (5,677) 44,148 49,660 - Liability Insurance 16,127 15,518 609 14,815 15,518 - Workers Compensation 897 1,968 (1,071) 1,112 1,968 - All Other Insurance 516 1,740 (1,224) 2,076 1,740 - Other General Expenses 64,784 20,182 44,602 48,774 20,182 - Compensated Absences - - - - - Payment in Lieu of Taxes 15,028 29,645 (14,617) 26,465 29,645 - Bad debt-Tenant Rents 8,712 10,600 (2,088) 8,314 10,800 - Interest Expense 26,452 26,452 0 28,821 26,452 - Total Operating Expenses $ 1,392,532 $ 1,420,603 $ (28,070) $ 1,674,822 $ 1,420,603 $ Net Income(Loss) $ 325,073 $ 272,167 $ 52,906 $ 126,894 $ 272,167 $ Lansing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending June 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 290,212 $ 351,108 $ (60,896) $ 346,541 $ 351,108 $ - Tenant Revenue-Other 48,459 28,680 19,779 29.378 28,680 - Total Tenant Revenue $ 338,671 $ 379,788 $ (41,117) $ 375,919 $ 379.788 $ - HUD PHA Operating Grants 1,021.288 975,198 46,090 1.014,432 975.198 - CFP Operational Income 273.346 185,000 88,346 161,444 185,000 - Fraud Recovery and Other 15,847 6,480 9,368 27,884 6,480 - Total Operating Revenue $ 1,649,152 $ 1,546,466 $ 102,686 $ 1.579.679 $ 1,546,466 $ - Administrative Salaries $ 62,143 $ 90,487 $ (28,344) $ 84,566 $ 90,487 $ - Auditing Fees 5,150 5,000 150 5,000 5,000 - Management Fees 183,120 124,285 58,835 178,725 124,286 - Bookkeeping Fees 18,341 18,270 71 17,793 18,270 - Employee Benefits Contributions -Admin 18.942 22,777 (3,835) 31,142 22.777 - Office Expenses 33,355 36,155 (2,800) 37,497 36,155 - Legal 18,048 24,000 (5,952) 26,508 24,000 - Travel 64 850 (786) 66 850 - Olher 1,815 2,000 (185) 7,145 2.000 - Tenant Services-Other 4,920 14,400 (9,480) 17,695 14,400 - Water 71,919 68,400 3,519 68,256 68,400 - Electricity 43,984 43,900 84 42,504 43,900 Gas 52,017 59,200 (7,183) 52,846 59,200 - Other Utilities Expense 12,931 12,684 247 12,340 12,684 - Ordinary Maintenance and Operations-Labor 74,149 97,591 (23,442) 99,616 97,591 - Ordinary Maintenance and Operations-Material 107,325 101,300 6,025 134,323 101,300 - Ordinary Maintenance and Operations-Contrac 438.815 505,810 (66.995) 702,231 505.810 - Employee Benefits Contributions -Ordinary 38,843 53,321 (14,478) 69,428 53,321 - Protective Services-Other Contract Costs 2.950 3,600 (650) 3,970 3,600 - Property Insurance 57.969 70,356 (12,387) 62,543 70,356 - Liability Insurance 21,915 20,996 . 918 19,829 20,996 Workers Compensation 868 1,896 (1,028) 1,076 1,896 All Other Insurance 516 5,115 (4,599) 12,268 5,115 - Other General Expenses 62,770 22,896 39,874 47,918 22,896 - Compensated Absences - - - - - Payment in Lieu of Taxes 9,954 15,901 (5,947) 16,242 15,901 - Bad debt-Tenant Rents 22,755 20,600 2,155 20,517 20,600 Interest Expense 15,625 15,625 0 17,025 15,625 - Total Operating Expenses $ 1,381,203 $ 1,457,415 $ (76,212) $ 1.789,069 $ 1,457.415 $ Net Income(Loss) $ 267.949 $ 89,051 $ 178,898 $ (209,390) $ 89,051 $ Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending June 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 327,386 $ 390,276 $ (62,890) $ 382,108 $ 390,276 $ Tenant Revenue-Other 17,521 21.312 (3,791) 28,820 21.312 Total Tenant Revenue $ 344,907 $ 411.588 $ (66.681) $ 410,928 $ 411,588 $ HUD PHA Operating Grants 722,384 619.236 103,148 659,754 619,236 - CFP Operational Income 293,190 214,299 78.891 374,345 214.299 - Fraud Recovery and Other 40,044 6,978 33,066 14,465 6,978 - Total Operatng Revenue $ 1,400,525 $ 1,252.101 $ 148,424 $ 1.459,492 $ 1,252.101 $ - Administrative Salaries $ 68,115 $ 93,170 $ (25,055) $ 73,810 $ 93,170 $ - Auditing Fees 5,150 5,000 150 5,000 5,000 - Management Fees 169,261 118,162 51,099 169,072 118,162 Bookkeeping Fees 16,908 17,370 (462) 17,275 17,370 Employee Benefits Contributions -Admin 31,876 35.175 (3,298) 39,902 35,175 Office Expenses 43,925 29.183 14,742 35,988 29,183 - Legal 15,464 30,202 (14,738) 28.260 30,202 - Travel 277 - 277 (716) - - Other 1,310 - 1,310 1.308 - - Tenant Services-Other 11,415 9,600 1,815 15.188 9,600 - Water 187,514 212.820 (25,306) 198.921 212,820 - Electricity 113.600 107,016 6,584 104,503 107,016 - Gas 47.045 46.305 740 55,091 46,305 - Olher Utilities Expense 1,519 1.485 34 1.468 1,485 - Ordinary Maintenance and Operations-Labor 78,524 99,032 (20,508) 118.693 99,032 - Ordinary Maintenance and Operations-Material 59.434 66,548 (7,114) 76,624 66,548 - Ordinary Maintenance and Operations-Contrac 143,909 127,735 16.174 200,015 127,735 - Employee Benefits Contributions -Ordinary 43,131 53,534 (10,403) 89.281 53,534 - Protective Services-Other Contract Costs 1,590 1.908 (318) 2,823 1,908 - Properly Insurance 51,015 28,977 22,038 25,753 28,977 - Liability Insurance 24,977 20,093 4,884 19,211 20,093 - Workers Compensation 807 1.800 (993) 1,001 1,800 All Other Insurance 1.230 1.880 (650) 2,124 1,880 - OtherGeneralExpenses 50,954 19,733 31,221 47.978 19,733 - Compensated Absences - - - - Payment in Lieu of Taxes (2,562) 1.814 (4,376) 1.659 1,814 - Bad debt-Tenant Rents 4,748 6,000 (1,252) 7.001 6.000 - Interest Expense 3,568 3.568 (0) 3,887 3,568 - Total Operating Expenses $ 1,174,705 $ 1.138,110 $ 36,595 $ 1.341,120 $ 1,138,110 $ Net Income(Loss) $ 225,820 $ 113,990 $ 111,830 $ 118.372 $ 113.990 $ - Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending June 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 1.346,791 $ 1,613,024 $ (266,233) $ 1.575,020 $ 1,613,024 $ - Tenant Revenue-Other 137,851 106,907 30,944 139,380 106,907 - Total Tenant Revenue $ 1,484,642 $ 1.719,931 $ (235,289) $ 1,714,400 $ 1,719,931 $ - HUD PHA Operating Grants 3,850,171 3.567,563 282,608 3,728,854 3,567,563 - CFP Operational Income 912,040 569,299 342.742 854,380 569,299 - Fraud Recovery and Other 110,271 26,749 83,523 83,076 26,749 - Total Operating Revenue $ 6,357,124 $ 5,883,541 $ 473,584 $ 6.380,710 $ 5,883,541 $ Administrative Salaries $ 269,290 $ 365,434 $ (96,144) $ 327,645 $ 365,434 $ - Auditing Fees 20,600 20,000 600 20,000 20,000 - Management Fees 717,745 489,792 227.953 705,794 489,792 - Bookkeeping Fees 71,959 72,000 (41) 71,908 72,000 - Employee Benefits Contributions-Administrativr 100,291 109,362 (9,071) 134,133 109.362 - Office Expenses 157,174 133,820 23,354 142,008 133.820 - Legal Expense 67.518 98,867 (31,350) 99,742 98,867 - Travel 1,453 2,770 (1,317) 1,041 2,770 - Olher 5,074 2,000 3,074 (780) 2,000 - Tenant Services-Other 25,561 62,800 (37.240) 75.109 62,800 - Waler 478,883 474,436 4,447 459.178 474.436 - Electricity 232.877 226,398 6,479 2.21,621 226,398 - Gas 215,657 209.140 6,517 218,002 209,140 - Other Utilities Expense 21.584 27.159 (5,575) 22.010 27,159 - Ordinary Maintenance and Operations-Labor 270,493 386,989 (116.496) 386,684 386,989 - Ordinary Maintenance and Operations-Material 337,709 311,998 25.711 436,752 311,998 - Ordinary Maintenance and Operations-Contrac 1,394,657 1.484,120 (89,463) 2,125,573 1,484,120 - Employee Benefits Contributions-Ordinary 160,633 203,290 (42,757) 278.911 203,290 - Protective Services-Other Contract Costs 9,588 11,604 (2,017) 13.784 11,604 - Preperty Insurance 197,227 204.869 (7,642) 182,110 204,869 - Liabilily Insurance 80,092 75,782 4,310 72,056 75,782 - Workers Compensation 3,396 8,640 (5,244) 4,210 8,640 - AII Other Insurance 3,432 10,967 (7,535) 18,892 10,967 - Other General Expenses 245,792 81,742 164,050 191,593 81,742 - Compensated Absences - - - - - - Payments in Lieu of Taxes 35,493 64,645 (29,152) 61,448 64,645 - Bad debt-Tenant Rents 68,969 56,600 12,369 70.486 56,600 - Interest Expense 61,515 61,515 0 67,026 61,515 - Total Operating Expenses $ 5,254,561 $ 5,256.740 $ (2,178) $ 6.406.936 $ 5.256.740 $ - Net Income(Loss) $ 1.102,563 $ 626,801 $ 475,762 $ (26,226) $ 626,801 $ - Lansing Housing Commission Budget vs.Actual COCC For the Period Ending June 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 914,963 $ 911,297 $ 3,667 $ 905.858 $ 911,297 $ - Bookkeeping Fees Income 71,893 71,971 (79) 71,908 71,971 - Fraud Recovery and Other 178,134 71,070 107,064 78,504 71,070 - Total Operating Revenue $ 1.164,990 $ 1,054,338 $ 110,652 $ 1,056.270 $ 1,054,338 $ - Administrative Salaries $ 140,880 $ 233,633 $ (92,753) $ 231.112 $ 233,633 $ - Auditing Fees 5,150 5,900 (750) 5,000 5,900 - Employee Benefits Contributions -Admin 48,768 75,063 (26,295) 67,568 75,063 - Office Expenses 77,852 54,801 23,051 54,226 54,801 - Legal 17,374 2,300 15,074 8,898 2,300 - Travel 6,706 12,480 (5,774) 9,139 12,480 - Other 48,656 47,344 1,312 54,593 47,344 - Tenant Services-Other 4,006 1,500 2,506 4,684 1,500 - Water 2,177 1,596 581 1,426 1,596 - Electricity 12,116 10,500 1,616 9,413 10,500 - Gas 3,079 2,268 811 2,061 2,268 - Other Utilities Expense 398 408 (10) 314 408 - Ordinary Maintenance and Operations-Materia 254 500 (246) 300 500 - Ordinary Maintenance and Operations-Contra( 30,381 5,899 24,482 56,057 5,899 - Protective Services-Other Contract Costs 585 400 185 388 400 - Property Insurance 2,228 1,920 308 1,840 1,920 - Liability Insurance 1,242 240 1,002 226 240 - Workers Compensation 1,481 1,200 281 589 1,200 - AII Other Insurance 2,077 - 2,077 29,525 - - Other General Expenses 313,967 227,800 86,167 145,940 227,800 - Compensated Absences - - - - - - Interest Expense 2,368 2,373 (5) 4,223 2,373 - Total Operating Expenses $ 721,744 $ 688,124 $ 33,619 $ 687,522 $ 688,124 $ - Net Income(Loss) $ 443,246 $ 366,213 $ 77,032 $ 368,748 $ 366,213 $ - Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending June 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 12,600,316 $ 11,574,480 $ 1,025,836 $ 11,601,323 $ 11,574,480 $ - Other Revenue 7,829 - 7,829 249 - - Fraud Recovery and Other 21,666 7,306 14,360 20,839 7,306 - Total Operating Revenue $ 12.629,810 $ 11.581,786 $ 1,048,024 $ 11,622,411 $ 11,581,786 $ - Administrative Salaries $ 299.072 $ 304,337 $ (5,265) $ 304,096 $ 304,337 $ - Auditing Fees 25,750 25,000 750 25,000 25.000 - Management Fees 197,218 195,982 1,236 200,064 195,982 - Bookkeeping Fees - - - - - - Employee Benefits Contributions -Admin 77,154 129,885 (52,731) 130,017 129,885 - Office Expenses 158,047 147.420 10,627 149,516 147,420 - Legal Expense - - - - - - Travel 1,056 - 1,066 257 - - Other 200 64,000 (63,800) 95 64,000 - Tenant Services-Other - - - - - - Water - - - - - - Electricity - - - - - - Gas - - - 17 - - Other Utilities Expense 730 630 100 675 630 - Ordinary Maintenance and Operations-Materia - - - - - Ordinary Maintenance and Operations-Contra. 43,865 2,964 40,901 56,917 2,964 - Protective services-Other Contract Costs 209 300 (91) 259 300 - Property Insurance 1,657 - 1,657 - - - Liability Insurance 17,455 15,582 1,873 15,860 15,582 - Workers Compensation 6,532 15,048 (8,516) 8.099 15,048 All Other Insurance - Other General Expenses 34,010 22,548 11,462 21,574 22,548 - Compensated Absences - - - - Housing Assistance Payments 11,317,183 10,594,572 722,611 10.833,868 10,594,572 - Bad Debt-Tenant Rents - - - Interest Expense - - - - Total Operating Expenses $ 12,180,147 $ 11,518.267 $ 661.880 $ 11,746.314 $ 11.518,267 $ - Net Income(Loss) $ 449,664 $ 63,519 $ 386,144 $ (123,903) $ 63,519 $ - Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for June 2020 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 35,491.60 1010-0000-111111 Chase Checking (10,938.62) 586,560.30 1010-0000-112200 Accounts Receivable 6,545.03 22,797.85 1010-0000-112201 Allowance for Doubtful Accounts (1,182.00) (2,807.28) 1010-0000-112220 A/R Repayment Agreement (349.00) 466.00 1010-0000-112300 A/R-Due from Oliver Gardens (1,672.00) - 1010-0000-112500 Accounts Receivable HUD 75.00 75.00 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany 10,982.74 (37,641.82) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance (4,945.08) 12,653.07 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress 3,452.00 21,280.83 1010-3000-144000 Construction in Progress - 206,225.80 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-000D-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742.197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 1,968.07 4,073,002.68 LIABILITIES 1010-0000-200000 OPEB Liability (72,436.00) 108,652.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable (633,48) 715.29 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits (16.00) 33,296.60 1010-0000-211999 Tenant Refunds 6,171.67 5,897.67 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual (2,726.29) 18,932.37 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes (18,043.90) 13,073.13 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (4,512.31) 331,603.41 1010-0000-260601 Note Payable-Curr-PNC 1,482.38 37,051.98 TOTAL LIABILITIES (90,713.93) 816,973.96 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets 92.682.00 1,248,216,09 1010-0000-282000 Income and Expense Clearing - (2,126,291.57) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,719,955.13 TOTAL EQUITY 92,682.00 3,256,028.72 TOTAL LIABILITES&EQUITY 1,968.07 4,073,002.68 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for June 2020 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 36,248.00 1020-0000-111111 Chase Checking 11,428.20 691,965.60 1020-0000-112200 Accounts Receivable 9,274.32 18,159.19 1020-0000-112201 Allowance for Doubtful Accounts 2,084.78 1,196.29 1020-0000-112220 A/R Repayment Agreement (223.00) 712.00 1020-0000-112300 A/R-Due from Oliver Gardens (3,278.57) - 1020-0000-112500 Accounts Receivable HUD 56.25 56.25 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany (7,583.23) (43,034,38) 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance (4,992.43) 12,717.82 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 69,703.98 1020-3000-144000 Construction in Progress 17,561.90 400,351.05 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment- Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 24,328.22 5,511,582.36 LIABILITIES 1020-0000-200000 OPEB Liability (37,917.00) 56,875.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable 731.90 2,160.41 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits 384.00 38,207.00 1020-0000-211999 Tenant Refunds 9,003.47 9,565.53 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual 3,844.56 21,455.02 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes (25,315.01) 19,977.25 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr-PNC (7,520.51) 552,672.36 1020-0000-260601 Note Payable-Curr-PNC 2,470.63 61,753.30 TOTAL LIABILITIES (54,317.96) 995,881.45 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets 78,646.18 589,883.87 1020-0000-282000 Income and Expense Clearing - (1,581,749.94) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 1,787,823.98 TOTAL EQUITY 78,646.18 4,515,700.91 TOTAL LIABILITES& EQUITY 24,328.22 5,511,582.36 Lansing Housing Commission 1080 La Roy Froh Townhomes Balance Sheet for June 2020 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 37,764.00 1080-0000-111111 Chase Checking (27,248.88) 675,343.89 1080-0000-112200 Accounts Receivable 12,639.20 33,273.95 1080-0000-112201 Allowance for Doubtful Accounts - (2,063.48) 1080-0000-112220 A/R Repayment Agreement (641.89) 2,433.62 1080-0000-112500 Accounts Receivable HUD 56.25 56.25 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany 8,628.97 (2,880.32) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance (6,404.96) 15,456.39 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress - 111,737.04 1080-3000-144000 Construction in Progress 17,561.90 315,459.37 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155,143.00 TOTAL ASSETS 4,690.69 5,009,807.57 LIABILITIES 1080-0000-200000 OPEB Liability (61,056.00) 91,582.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable 210.09 549.53 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits (134.00) 40,322.00 1080-0000-211999 Tenant Refunds 7,869.75 8,097.75 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual 2,787.96 22,611.39 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes (17,080.42) 9,953.74 1080-0000-214000 Accrued Comp Absences-non curr - 5,636.66 1080-0000-260600 Note Payable Non Curr-PNC (4,442.35) 326,462.28 1080-0000-260601 Note Payable-Curr-PNC 1,459.40 36,477.53 TOTAL LIABILITIES (70,385,57) 826,452.08 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets 74,976.16 647,523.46 1080-0000-282000 Income and Expense Clearing - (1,661.407.63) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,192,770.66 TOTAL EQUITY 74,976.16 4,183,355.49 TOTAL LIABILITES&EQUITY 4,590.59 5,009,807.57 Lansing Housing Commission 1090 South Washington Park Balance Sheet for June 2020 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 24,348.00 1090-0000-111111 Chase Checking 13,293.59 623,888.54 1090-0000-112200 Accounts Receivable 1,373.16 26,756.36 1090-0000-112201 Allowance for Doubtful Accounts (2,238.00) (4,776.32) 1090-0000-112220 A/R Repayment Agreement (41.58) 2.21 1090-0000-112500 Accounts Receivable HUD 75.00 75.00 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany 32,089.71 212.20 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance (6,824.15) 16,018.42 1090-0000-140000 Land - 180,543.00 1090-3000-144000 Construction in Progress 89,055.50 613,896.53 1090-0000-146000 Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566,612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow-MERS - 142,995.00 TOTAL ASSETS 126,783.23 3,951,019.45 LIABILITIES 1090-0000-200000 OPEB Liability (37,720.00) 56,579.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable 3,728.95 4,102.44 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits (1,285.00) 23,084.00 1090-0000-211999 Tenant Refunds 7,331.28 9,378.96 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual (1,153.91) 47,123.47 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes 1,739.30 (7,511.18) 1090-0000-214000 Accrued Comp Absences-non curr - 14,218.74 1090-0000-260600 Note Payable Non Curr-PNC (1,014.41) 74,546.50 1090-0000-260601 Note Payable-Curr-PNC 333.24 8,329.51 TOTAL LIABILITIES (28,040.55) 494,020.58 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets 154,823.78 744,481.33 1090-0000-282000 Income and Expense Clearing - (1,480,299.53) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,115,043.07 TOTAL EQUITY 154,823.78 3,456,998.87 TOTAL LIABILITES& EQUITY 126,783.23 3,951,019.45 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for June 2020 Period Amount Balance ASSETS 5005-0000-111101 General Fund Checking (7,222.00) 5005-0000-111105 LHC-Payroll Account (100.20) 71,600.83 5005-0000-111111 Chase Checking (249,205.80) 784,501.26 5005-0000-112500 Accounts Receivable HUD 115,133.25 367,770.49 5005-0000-112954 Accounts Receivables-Misc 67,632.25 85,006.25 5005-1010-115700 Intercompany (10,982.74) 37,641.82 5005-1020-115700 Intercompany 7,583.23 43,034.38 5005-1080-115700 Intercompany (8,628.97) 2,880.32 5005-1090-115700 Intercompany (32,089.71) (212,20) 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 54,813.66 34,296.90 5005-8002-115700 Intercompany (603.31) 90,990.72 5005-8005-115700 Intercompany 1,065.00 (0.01) 5005-8010-115700 Intercompany 927.21 4,594.60 5005-8021-115700 Intercompany - - 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance 489.92 8,745.90 5005-0000-121200 Prepaid-Other 10,896.00 10,896.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG 14,130.00 287,114.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS (36,162.21) 3,049,273.19 LIABILITIES 5005-0000-200000 OPEB Liability (35,742.00) 53,613.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable 6,984.93 7,712.27 5005-0000-211343 Accounts Payable Misc - - 5005-0000-211703 Union Dues Payable 1,105.00 - 5005-0000-211704 Health Insurance W/H - - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual (218.26) 1,474.63 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent (1,050.00) 5,910.00 5005-0000-260700 Note Payable Non Curr-Davenport (6,254.04) 8,323.55 5005-0000-260701 Note Payable-Curr-Davenport 1,398.46 59,030.02 TOTAL LIABILITIES (33,775.91) 328,864.33 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets (2,386.30) 770,820.75 5005-0000-282000 Income and Expense Clearing - 1,921,039.82 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY (2,386.30) 2,720,408.86 TOTAL LIABILITES&EQUITY (36,162.21) 3,049,273.19 Lansing Housing Commission Housing Choice Voucher Balance Sheet for June 2020 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking (55,162.00) 827,066.09 8002-0000-111111 Chase Checking (16,246.40) 496,343.83 8002-0000-112200 Accounts Receivable (75.00) - 8002-0000-112954 Accounts Receivables-Misc - 8001-5005-115700 Intercompany (54,813.66) (34,296.90) 8002-5005-115700 Intercompany 603.31 (90,990.72) 8001-0000-121100 Prepaid Insurance (1,656.62) 3,320.79 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596,00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS (127,350.37) 1,349,161.09 LIABILITIES 8001-0000-200000 OPEB Liability (103,635.00) 155,452.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable (367.63) 417.01 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - 8001-0000-211343 Accounts Payable Misc - - 6001-2010-211998 Deferred Income (21,370.36) 180,874.21 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES (125,372.99) 632,007.40 EQUITY 8001-0000-280500 Unrestricted Net Assets 13,740.71 (156,623.43) 8001-0000-282000 Income and Expense Clearing - 471,582.93 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets (15,718.09) 748,188.83 8002-0000-282000 Income and Expense Clearing - 47,400,912.94 8002-8002-282000 Income and Expense Clearing - (47,899,152.66) TOTAL EQUITY (1,977.38) 717,143.69 TOTAL LIABILITES&EQUITY (127,350.37) 1,349,151.09 v'5�T G 110(l n LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 July 22, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: June Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): Nothing new to report for June. HCV Orientations: LHC had zero (0) orientation during the month of June 2020 and zero (0) vouchers issued. All scheduled orientations had to be cancelled due to COVID-19. Zero (0) VASH orientation was held for the month of June 2020, and two (2) vouchers were issued with the assistance of community partners. Waiting List: The last of 208 waiting list is being processed. HCV will reopen its waiting list as soon as the HAPPY software update is complete which is scheduled for June 22, 2020. Department Initiatives: In the HCV Program there are currently 1,762 vouchers housed in all its programs. Fifty participants are with the Shelter Plus Care Program (S+C), 75 are housed under the Permanent Supportive Housing Program (PSH), and 151 are housed under the HUD Veterans Affairs Supportive Housing (VASH) 1,490 are housed under the Housing Choice Voucher Program. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"I_�"� Lansing blousing Commission Board Meeting July 22,2020 I lousing Choice Voucher Report June 2020 Page 1 or6 n C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Voucher Utilization May Voucher Program Total Units 1,863 May Traditional HCV Utilization 1635 May % Utilized Units 87% June Voucher Program Total Units 1,863 June Traditional HCV Utilization 1637 June % Utilized Units 88% Voucher Disbursement HUD May HAP Disbursement $957,472 LHC May HAP/UAP Disbursement $931,041 % Voucher Funding Utilization 97% HUD June HAP Disbursement $957,472 LHC June HAP/UAP Disbursement $927,758 % Voucher Funding Utilization 96% HUD Held Reserves as of September 2018 $897,936 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDDrF Y#:1-800-545-1833 Ext.919 = "Equal Housing Opportunity"IS] Lansing Housing Commission Board Meeting July 22,2020 Housing Choice Voucher Report June 2020 Page 2 or6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 54 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2020. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This TDD/TTY#:1-800-545-1833 Ext.919 "Equal Housing Opportunity"l U"J Lansing Housing C0111111iS5i0n Board Meeting July 22,2020 Flousing Choicc Voucher Report June 2020 Paee 3 of G 5tr1G Hpos'� n LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were zero (0) 24-hour deficiencies and zero (0) 30-day deficiencies. All corrected, abated, or terminated, as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9-Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of June 30, 2020, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent TDDITTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity"L "J Lansing Housing Commission Board J9eeting July 22,2020 Housing Choice Voucher Report June 2020 Page 4 of G S.�r1G t-JO(jS,'�G, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 96%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. TDD/TTY#: 1-800-545-1833 Ext.919 I= "Equal Housing Opportunity"16 Lansing Flousing Commission Board Meeting July 22,2020 1-Iousing Choice Voucher Report June 2020 Page 5 ol'6 svNG HOLs'�G� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of(10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 06/30/2020 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity"&I l,ansing blousing Commission Hoard Meeting July 22,2020 blousing Choice Voucher Report June 2020 Page 6 or6 �St�o froUsi vP 'LG� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 July 22, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: June 2020 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 95% (not including the modernization units) at the end of June. LHC Unit Months Leased (UML) was 794 (with units in MOD) or 95% occupancy rate. LHC maintained a 95% occupancy level, which does not meet the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 92% at the end of June. There were two (2) households moved in, one (1) residents moved out, and zero (0) unit transfers. The UML was 187 which equals 92%. At the end of June, Mt. Vernon had a total of 15 open work orders. Hildebrandt Park occupancy was 98% at the end of June. There was two (2) households moved in, two (2) resident moved out, and one (1) unit transfers. The UML was 216 which equals 98%. At the end of June, Hildebrandt had a total of 56 open work orders. LaRoy Froh occupancy was 97% at the end of June. There was three (3) household moved in, zero (0) residents moved out, one (1 ) unit transfers. The UML was 207 TDD/TTY#: 1-800-545-1833 Ext.919 LEJ"Equal Housing Opportunity"N Lansing Housing Commission BoaM Meeting July22,2020 Monthly Asset Management Report June 2020 Page t ol'6 U�S`NU HoC,s��� LHC COMMISSION 419 Cherry St., Lansing, MI 43933 Telephone: (517)487-6550 Fax: (517)487-6977 which equals 97%. At the end of June, LaRoy Froh had a total of 32 open work orders. South Washington Park occupancy was 94% at the end of June. There were two (2) households moved in, two (2) resident moved out, and zero (0) unit transfer. The UML was 184 which equals 93%. At the end of June, South Washington had a total of 66 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 187 92% 2 1 0 0 Hildebrandt 220 216 98% 2 2 1 0 LaRoy Froh 213 207 97% 3 0 1 0 S. Washington 197 184 93% 2 2 0 0 Totals 832 794 95% 9 5 2 0 RENT COLLECTION: Site Rent Charged Receivables Total Uncollected Collection Rate Mt Vernon $ 23,419 $ 31,392 $ 0 134% Hildebrandt $ 20,558 $ 29,636 $ 0 122% LaRoy Froh $ 24,236 $ 27,698 $ 0 1 14% S. Washington $ 26.676 $ 31,625.94 $ 0 1 19% Totals S 94,889 $ 120,351.94 $0 127% TDDnTY#:1-800-545-1833 Ext.919 "Equal Housing Opportunity"LJ Lansing Mousing Commission Board Meeting 1uly22.2020 Monthly Asset Management Report June 2020 Page 2 orG LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 1503 Robertson 3 8-5-19 300 Ready $1,800 Moved in on 6-30-20 3228 N Waverly 3 1-13-20 182 Ready $1,900 Vacant due to RAD 3426 N Waverly 3 10-17-19 257 TBD N/A Vacant due to RAD 3844 Wilson 1 3-2-20 125 TBD N/A Vacant due to RAD 3342 N Waverly 4 10-29-19 191 TBD $4,000 Vacant due to RAD 3304 N Waverly 3 5-18-20 162 TBD N/A Vacant due to RAD 3260 N Waverly 3 2-10-20 147 TBD N/A Vacant due to RAD 3336 N Waverly 4 1-6-20 175 TBD N/A Vacant due to RAD 3852 Wilson 1 3-16-20 119 TBD N/A Vacant due to RAD 3822 Wilson 1 3-16-20 119 TBD N/A Vacant due to RAD 1125 Glenn 3 3-16-20 119 7-19-20 $1,000 Move in by 7-19-20 3808 Wilson 1 3-23-20 105 TBD N/A Vacant due to RAD 3258 N Waverly 2 3-23-20 105 TBD N/A Vacant due to RAD 3326 N Wave rl 2 4-13-20 97 TBD N/A Vacant due to RAD 3878 Wilson 1 4-21-20 97 TBD N/A Vacant due to RAD TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Blousing Commission Board Meeting July22,2020 Monthly Asset Management Report June 2620 Page 3 of 6 �,�4G r loUsi v �G� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-1243 Allen 3 6-30-20 15 7-31-20 $2750 N/A 103-315 5 5-7-20 40 7-17-20 TBD Resident destroyed entire Hylewood unit, cabinets, drywall, doors, flooring all removed and destroyed. 103-1938 Hoyt 2 6-25-20 20 8-5-20 $3500 103-2117 Forest 2 6-15-20 30 7-29-20 $2450 Floor work required which led to a delay in getting other work started TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity" L WI-Sing Housing Commission naval ivlecting July22,2020 Monthly Asset Manogemcnl Report June 2020 page 4 or6 �SO4c Hoo LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-6044 3 5-3-20 58 Completing rehab. Haag 111-6065 2 12-20-19 184 Needs touch up work for Southbrook painting and needs applicant. 111-2424 Reo 3 2-5-20 138 Completing Rehab Rd 111-2524 Reo 2 12-1-19 198 Ready waiting on applicant. Rd 111-6215 3 3-2-20 120 Completing Rehab Grovenburg 11-2370 Reo 1 4-1-20 92 Completing Rehab Rd TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lc Lansing Housing Commission Board 110ectine July22,2020 Monthly Asset vianagement Report June 2020 Page 5 ol'G 5tr1G HOCIS,f�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 211 1 3-31-20 90 7-31-20 112-3200 S Washington 225 1 1-28-20 153 7-31-20 112-3200 S Washington 226 1 3-10-20 111 7-31-20 112-3200 S Washington 320 1 6-1-20 28 7-31-20 112-2716 Fireside 4 6-1-20 28 7-31-20 112-3200 S Washington 402 1 4-30-20 60 7-31-20 112-3200 S Washington 416 1 2-4-20 146 7-31-20 112-3200 S Washington 514 1 11-7-19 235 7-31-20 112-3200 S Washington 515 1 1-30-20 151 7-31-20 112-3200 S Washington 524 1 5-18-20 42 7-31-20 112-3200 S Washington 535 1 1-8-20 173 7-31-20 112-3200 S Washington 301 1 3-15-20 106 7-31-20 TDD/TTY#: 1-800-545-1833 Ext.919 ■ — . "Equal Housing Opportunity' L� i.ansing i-iousing Commission Hoard Meeting July22,2020 Monthly Asset Management Report June 2020 Page 6 of6 Lansing Housing Commission (LHC) July Board Meeting July 22, 2020 _tC 11 it, Agenda LUC COMMISSION Provide an overview of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) and its use by the Lansing Housing Commission Discuss and approve plan for employee one-time COVID Hazard Pay Bonus using the CARES Act Provide a brief RAD update, specifically on project schedules and general contractor selections Provide an initial look at LHC's financial outlook and changes over the next 3 years Friday May 1st, 2020 HUD allocates 2nd wave of CARES Act funds LHC COMMISSION providing $685M to Public Housing Authorities across the Nation What is the CARES Act? Why does it matter to Public Housing Authorities? • Program designed to provide fast and direct economic assistance for • Targeted program designated American workers, families, $685M of funds specifically for businesses and preserve jobs Public Housing Authorities Coronavirus ' • • $2 Trillion broad package Relief, ' • Funds to be used to prepare, Economicprevent, and respond to • Targeted funds and programs were Security Coronavirus outbreak designed for effective application and use of the $2 Trillion 66 A What impact does it have on LHC? • LHC as a Public Housing Authority receives funds via the CARES Act • LHC can leverage funds for COVID, operational, and capital expenses • LHC will leverage in support of its residents, employees, partners, and other stakeholders • Funds are drawn down when used and subject to HUD approval 3 COMMISSION additional LHC has used $417K of the $848K CARES Act funds resulting in an LUC 431 K available for use Low Income Public Housing Housing Choice Voucher Program $204K Total Available Funds $848K CARES Act Expenses To Date General • • - • II Third Party Services Office Activities and Supplies $4K Total Expenses to Date $280K CARES Act Notable Fut_�j.1,11wreOne-Time COVID Hazard Pay Bonus $117K enses k. HCV Office Upgrade $20K Total Notable Future Expenses $137K LHC team has developed a plan to use —$117K of the CARES Act Funds COMMISSION C to provide employees with one-time COVID hazard bonus pay % of Annual Distribution Distribution Wages Earned Total Amount # of Employees Method Timing • •V I D 80% Cash 10% $117K 24 Fall 2020 = • 20% 401 K ay ------------------------------------------------------------------------------------------------------------------------------------------ Annual $3.2K Cash ages 10% $4K 1 Fall 2020 �_ -- - -- L- $0.8K 401 K Earned - I 4 5 LHC continues to make progress on RAD conversion at all 4 properties WC COMMISSION and is approaching significant milestones for each Develop Conduct Portfolio Submit Conduct Receive Close Start Strategy RIN Award / LIHTC GIN LIHTC Financing Construction HUD Site CHAP App. Decision Initiative , 1 1 1 I I I 1 Mount 1 1 1 I 1 t 1 1 1 1 1 I 1 t S Vernon 1 1 1 I 1 1 2020 i 2020ept 1 Oct 1 ' 1 I 1 I I I 1 � � 1 1 1 I 1 1 1 1 1 1 1 1 I 1 Phase I I I I 1 I I South I I I 1 1 I 1 © Oct 1 ; Nov 1 Washington1 I I I I 1 I 2020 2020 I 1 1 1 1 1 I 1 I 1 ( 1 I I I I I 1 1 1 I 1 1 I I 1 1 1 I I 1 I I 1 I I I 1 I t 1 1 1 1 1 I 1 I 1 I 1 1 1 1 1 1 © Hildebrandt r. - Aug 15 August Fall Winter Spring ' '' V 2020 ; 2020 ; 2020 2021 ; 2021 1 1 1 . I I 1 1 I 1 1 1 I 1 1 I I 1 I 1 1 1 I 1 1 Phase 1 1 1 1 I 1 1 Aug 15 ; August ; Fall ; Winter ; Spring LaRO • • 2020 2020 2020 2021 2021 1 1 1 I 1 1 I 1 1 1 1 1 1 1 I I I 1 1 I 1 1 1 1 1 1 t I 6 The following criteria and process was used to select general contractors LHC COMMISSION, for Mount Vernon Park and South Washington Park RFP Criteria Description Weighting* _ • Total cost estimates for project and historic ; 40% performance on past projects • Number and timing of ongoing projects compared ° r - to candidates stated project max 20/° _ Ability to meet stated schedules and historic - 20% performance on past projects ; Experience Firm leadership and staff experience, as well as .10% HUD, MSHDA, building type I I Other E- Value st experience with candidates / referrals 10% Considerations engineering, contingencies, etc. -2 1 I 0% 100% Participants RFPs Submitted Round 1 Questions Interviews Decision Made NORTHERN ; July 8 July 16 July 17 j July 20 r WOLVERINE Li -_- BUILDING GROUP 7 .�\iC 1117, With an average score of 3.80, Oakwood Construction will be selected as LHC the General Contractor for Mount Vernon Park COMMISSION RFP Scores Next Steps Minimum Score = 0; Maximum Score = 5 3.80 • Inform Oakwood Construction of the intent to move forward as the General Contractor for MVP WOLVERINE 3.37 • Negotiate preliminary terms of the deal BUILDING GROUP • Inform other participants that another firm has been selected as the General Contractor for MVP • Engage Oakwood Construction with 2.33 Fusco Shaffer & Pappas • Finalize plans and schedules NORTHERN 2.18 8 With an average score of 3.27, G. Fisher will be selected as the General LHC COXITIISSMN Contractor for South Washington Park RFP Scores Next Steps Minimum Score = 0; Maximum Score = 5 3.27 • Inform G. Fisher of the intent to move forward as the General Contractor for SWP • Negotiate preliminary terms of the deal 0 3.00 • Inform other participants another firm has been selected as the General Contractor for SWP • Engage G. Fisher with Fusco Shaffer & WOLVERINE 2.93 Pappas BUILDING GROUP • Finalize plans and schedules THER NA NR N 9 SWP Front Elevation Options LHC COMMISSION OptionsFront Elevation ILI ITO- g � 7rr I SCHEME I ELEVATION •- :Gu1H WASH IHctG 11 SCHEME 4 ELEVATION SOUTH WASHING ON PA0.11 APARTM[N11 ., IA0.K APA0.TMFN11 v.o c c Option 1 Option 2 • Team has narrowed selection to 2 options • Additional evaluations are underway for cost, feasibility, and other benefits/risks • Additional feedback will be gathered from G. Fisher • Any feedback from the Board of Commissioners? i0 SWP Sign Concepts LUC COMMISSION Sign Concept Options 0'ROUTED LETTERS• SIGN PANEL•SIGN FOAM OR LOCATION _- EQUIVALENT. F.10UNT V11Th1 1AX HEIGHT STANDOFFS BACK TO METAL •t'ROUTED LETTERS- ---SIGN PANEL-SIGN FOAM GALVANIZED F. GALVANIZED METAL PANEL. ADDRESS G'-0'hJUC HEIGHT OR EQUIVALENT.MOUNT PLATE FRAME � i _ 30 WITH STANDOFFS BACK TO METAL PANEL GALV.PLATE TO (s'sxe'-0'I COVER LIGHT COVE IA'DIA'LHC l LOGO - --- -- -' ! 6'ROUTED LETTERS- 14'DIA-LHC'LOGO I I �! i I ! I I LOCATION INSTALLED ON EQUAL HOUSING AND I I • , I I. L' PERFORATED METAL ACCESSIBILITY LOGOS_- - 3200 S.WASII . ,.AVE. 4'ROUTED LETTERS- /�.-�'. PANELS ADDRESS I • ' LI3C I •.. - -- - SIGN PANEL-SIGN FOAM CAST STONE + ' EQUAL HOUSING AND ;�� OR EQUIVALENT. MOUNT MASONRY PIER 00 ! ACCESSIBILITY LOGOS 3200&WASHINGTON AVE. WITH STANDOFFS BACK js �•' 1 TO METAL PANEL X ROUTED LETTERS• i _s- - WRAP SIGN PANEL CONTACT NUMBERS - -- { i AROUND CORNERS V I+ PERFORATED METAL GRADE PANEL(V BEAM) W ROUTED LETTERS- INSTALLED VERT I_ Iff-a"WIDTH ( CONTACT NUMBERS —•,-•-- '" GRADE I I I POUR ED CONCRETE 6'-0'WIDTH I L_-- -__ _____ -- —____-- ELEVATION I I ELEVATION SCALE:1l2"=V-0• I SCALE:112--1'-0' POURED CONCRETE FOOTING L — — — — — — — — — — — J Option 1 Option 2 • Team has selected option 1 as the preferred sign at all sites, option 2 is a second selection • Additional evaluations are underway for option 1 including cost and design with a reduction in size • Additional evaluations are underway for option 2 including cost and design with a change in softer materials • Additional feedback will be gathered from general contractors about both options and costs • Any feedback from the Board of Commissioners? 11 LHC consolidated income and expenses will transform over the next few MC COMMISSION years ' 00 Income I YRO I YR1 , YR2 ' YR3 � YR4 Total Income_ , $19,265 $23,067 $25,035 $15,856 $15,856 Expenses Total Expenses $18,491 $17,601 $16,139 A$'16,040 $16,062 Net Income / (Loss) Total Net Income $773 $5,46fi $8,896 Number of Public Housing Units Total Public Housing Units (end of year) 833 306 62 62 62 RAID Scattered Conversion COCC income and expenses will transform over the next few yearsLHC ($000}:. Income ' RAID Dev and Management Fees $0 $3,600 $90 $90 $90 Property Management Fees $737 $547 $67 $54 $54 Bookkeeping Fees $72 $44 $7 $5 $5 HCV Program Fees $195 $199 $228 $228 $228 Gain (Loss) Fixed Asset Sale $0 $1 ,800 $9,000 $0 $0 Other Income $80 $80 $80 $80 $80 Expenses Net • • Number ofPublicHousing Units Total PublicHousing • of i ;e • • . • • RAID Scattered Conversion Site Sale 13 . ver the next 3 years the MVP AMP will close and its income and LUC expensesCOMMISSION change ', 1 1 Y'czsclr�acrtic�r�l at t Income � YRO I YR1 I YR2 I YR3 I YR4 Operating Subsidy '►914 • $1 '► 1 HUD ` 1 1 '► 1 '► 1 '► 1 Expenses To#a1 Expenses $1,375 $869 $45 $0 $0 Net Income / (Loss) Total Net Income $73 $45 ($5) $0 $0 Number of Public Housing Units To#at Public Housing UnitRAD Scattered AMP s (end of year) 202 fit 0 0 0 • -• Conversion closeOver the next 3 years the SWP AMP will • its incomeand LHC expensesCOMMISSION will change 1 1 1 S' ira Cl3t PG Income ( YRO I YR1 l YRZ � YR3 � YR4 HUD PHA Grant $228 $228 ! '► 1 1 Other Income • i 1 ,r Expenses Total Expenses $1 ,165 $489 $'t 3 $0 Net Income / (Loss) Total Net Income $76 $197 {$2) $0 $0 Number of Public Housing Units Total Public Housing Units RAID Scattered AMP fiend of year) 198 11 0 0 0 • -• Conversion Over - next 3 years - • • • will • - I • its income and LUC COMMISSION expenses change $000) Rfi'�Gi� ml id Income I YRO � YR1 I YR2 I YR3 I YR4 Other Income '► • • '► 1 '► 1 -Totatlncome _ .i ., 't; 474 $1,320 $133 $0 $0 Expenses Total Expenses $1,392 $1,340 $10'i $0 . $0 a NMI / (Loss) To#al Net income $82 ($20) $32 $� $0 RAD Scattered AMP Number of Public Housing Units Total Public Housing Units (end of year) 214 114 1Q 0 0 • • • -• HP will be the only remaining AMP for public housing, and its income LHC and expenses will transform over the next few years COMMISSION ($000) Income Yr.' r. r r r Dwelling Rental $371 $329 $99 $100 $100 Operating Subsidy $1 ,059 $940 $281 $286 $286 HUD PHA Grant $80 $80 $19 $43 $43 Other Income $34 $31 $14 $33 $33 Expenses Net Income • • • Number of Public Housing Units Total Public • Housing • ofear) ! , ! • ! RAD Scattered u AMPs Conversion Site Sale Consolidated a7 incomeHCV net will increase improveover the next few years COMMISSION crsic:rclir�ct Income I YR0 I YR1 I YR2 , YR3 I YR4 Section • • / 1 I • ► • I • Other • $ ,► '1 ,► $12 Expenses Total Expenses $12,416 $12,421 $14,812 $14,828 $14,842 Net Income ! (Loss) Total Net Income $59 $77 $125 $109 $95 „ �IG tiot,i s I:�Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Agenda Lansing Housing Commission August 26, 2020 Call to Order 1. Roll Call 2. Approval of Minutes of July 22, 2020 Action Items: SWP — Roof Replacement Change Order Informational Items: a. Finance Report July 2020 Steven Raiche b. Housing Choice Voucher July 2020 c. Asset Management Report July 2020 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 Discussion Items: a. RAD Update Other Items: TDD/TTY#: 1-800-545-1833 Ext. 919 "Equal Housing Opportunity” i-ansing I lousing commission Board Meeting August 26,2020 Agendn Page I ol'2 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 4. Executive Director's Comments. 5. President's Comments 6. Public Comment— limit 3 minutes per person. 7. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"�� Lansing Housing GOmmissiun Board Meetin',August 26,2020 Agenda Page 2 of 2 Notice Lansing Housing Commission MC Regular Meetings 2020 COMNIISSION Due to the current situation around COVID, the Lansing Housing Commission will continue to conduct its Regular Board Meetings virtually. Regular Board Meetings are held on the fourth Wednesday of each month at 5:30PM ET. Join Us For Virtual Regular Board Meetings On the Fourth Wednesday of the month @ 5:30pm ET To support safety, health, and wellness, the meeting will be conducted virtually via Zoom meeting link and phone number provided below: Virtual Meeting Link: https:Hus02web.zoom.us/l/82165757256 Telephone Dial in Option: +1 312 6266799 OR +1 929 2056099 Required Meeting ID: 821 6575 7256 To assist you, please note the following instructions for joining a Zoom meeting. Note that this option requires downloading Zoom software or an app to your computer or phone, so please allow a few extra minutes before the meeting to complete this step. If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store. If joining from a computer for the first time you will need to download a small application file before entering the meeting. This process is easy to complete on all commonly used browsers by following the prompts. It is possible to use a combination of computer for video and phone for audio. If using this option, enter by computer first and select the Join By Phone tab when the audio pop-up window appears, which will display the dial in number for you, as well as the prompt for your Meeting and Participant ID. Entering the numbers allows your video and audio to be synchronized. The mission of LHC is to compassionately deliver healthy, affordable,safe, quality housing options without discrimination,with exceptional customer service while meeting high performance standards. During the meeting, non-speakers who wish to ask a question can use the Raise Hand option to make it known to the Host that you would like to speak. To raise your hand during the meeting for MAC use Option Y and for windows use ALT Y. If you join by phone to raise your hand during the meeting dial *9. Alternately, you can use the Chat option to send a question to all participants or privately to specific participants. I The mission of LHC is to compassionately deliver healthy, affordable,safe, quality housing options without discrimination,with exceptional customer service while meeting high performance standards. �',_'\zIG Woo LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Minutes of the July 22, 2020 Commissioner Robinson called the meeting to order at 5:53 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober. Loria Hall absent and Michael McKissic. STAFF: Marcel Jackson Marcus Hardy Kim Shirey Andrea Bailey Douglas Fleming Katrina Greeley - Contractor Steven Raiche — Contractor Sam Spadafore — Contractor Victor Verchereau - Contractor Guests: None Commissioner Henry moved and Commissioner Sober seconded a motion to approve the minutes of the June 24, 2020 commission meeting. The Motion was approved by all members present. Action Items: Employee bonus review • The Cares Act was designed to provide fast and direct economic assistance for American workers, families, and business to respond to the Coronavirus outbreak. Public Housing received $645,000 from the Cares Act. HCV received $204,000. $280,000 has been used already for general operations, third party services (sanitizing SWP) and office activities and supplies. $137,000 to be discussed for one-time COVID Hazard Pay Bonus and $20,000 used to upgrade HCV office. Total funds remaining is $431,000. • The Hazard Bonus Pay recommended is 10% of annual wages earned. It is recommended that 80% is provided in cash and 20% provided to employees 401 K. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL Lansing Housing Commission Board Meeting August 26, 2020 Lansing I lousing C'ommissiun Minutcs Jul% „ 2020 Page 1 ol'G LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Commissioner Sober moved and Commissioner McKissic seconded a motion to approve Hazard Bonus Pay. The Motion was approved by all members present. Informational Items: Finance Report May 2020 Steven Raiche • June 30th was the end of LHC's fiscal year. These numbers, once they are cleaned up and audited, will be available for a long time going forward. Line Item is the line item where COVID expenses were used for Operation ? • A sum of money was used to put into a plan where the cash balances are used to pay for the post employee benefit plan. This is the insurance coverage used for employees after they retire. Funds were taken from HCV and each AMP to fund the retirees. • Doug — 2 years ago the benefit program was switched so that future employees cannot enter into this retirement program. • Plante Moran will begin the audit the first week of September. They will return the last week of September. Steve is optimistic this process will go smoothly as it has in the past. Housing Choice Voucher May 2020 Kim Shirey provided a brief overview of the May 2020 HCV Reports. • HCV held their first post-pandemic orientation today (7-22-20). 13 families who were supposed to be given their vouchers the week of the COVID 19 shutdown were provided vouchers. The orientation overall was extremely successful. • Hand sanitizers, masks and social distancing were all able to be included/practiced during the orientation. • HCV must submit a SEMAP where they rate themselves based on 15 categories. HCV will then be given a ranking. Due to COVID, HUD is carrying over the status TDD/TTY#: 1-800.545-1833 Ext.919 L= "Equal Housing opportunity"� Lansing Housing Commission Board Meeting August 26,2020 I_.unsing 110U.Sioe C'ununission Minuses.sulk 2'' 2020 I'as 2 ot'6 471�.rG rdc������ COININIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 from last year. This means that HCV will begin this fiscal year with high standards again. Asset Management Report— June 2020 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 92% at the end of June. There was two (2) move-in, one (1) move out and zero (0) transfer. The current occupancy rate is 92%. There are 14 vacancies, all scatter site units are occupied. There are 35 open work orders. Average open work orders are 40 days old. Positive Note: Food Program and the Summer Spectacular program seems to be going well, lots of attendance from the youth. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 98% at the end of June. There were two (2) move-ins, two (2) move-outs and one (1) transfer. The current occupancy rate is 98%. There are 4 vacancies. There are 49 open work orders. Average open work orders are 28 days old. Positive Note: Youth Haven programming is getting lots of youth involved. The activities are held outside the office while practicing social distancing. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marcus Hardy, LRF had an occupancy rate of 97% at the end of June. There was three (3) move-in, zero (0) move- outs and one (1) transfers. The current occupancy rate is 97%. There are 6 vacancies. 1 move-in ready. There are 50 open work orders. Positive Note: Nutrition Class that began yesterday, Marcus is looking to have increased numbers for this class in the future. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 94% at the end of June. There were two (2) move-ins, two (2) move- out and zero (0) transfers. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L& Lansing Housing Commission Board Meeting August26.2020 Lansing l lousing C:onunission Minulcs.Iuly 22.2020 Page 3 of 6 i St: tRC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 The current occupancy rate is 94%. There were twelve (12) vacant units, 1 is a scattered site. There are 93 open work orders. Positive Note: Beginning 7-21-2020 there was a nutrition class and a couple of people attended the 6-week course. This is a partnership between LHC and MSU. Discussion Items: RAD Presentation — Sam Spadafore (a) PowerPoint will be provided to the Board (b) Sam and Katrina presented a power point discussing the following: • Each AMP's projected closing date • General contractor selection process — Oakwood Construction had the highest score and LHC will look to move forward with Oakwood Construction as the MVP General Contractor. • SWP Office Construction • RAD sign concepts • LHC long term financial outlook Katrina met with the contractors who will be completing the roof work for SWP. The contractors have confirmed that this work can be expected to be completed before SWP converts to RAD. Other Items: None TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity"IL Lansing Housing Commission Board Meeting August 26.2020 L.;uising I Inuring Commission Minutes Ally 22.2020 Yale 4 of(i LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Executive Director's Comments: Activities Capital Projects • ERU (air conditioning unit) install is 30 days out at SWP — meeting today to have the electricians, plumbers, and roofers to coordinate their schedules to complete this work. Staff Changes • MVP Maintenance — open position • LRF Maintenance — open position RAD Activities • Disposal of Scattered Sites (Section 18) o Quick Claim Deeds prepared and sent to the City of Lansing. o City Council Resolution Monday July 27t" that will give LHC control of all LHC properties, o Indemnify agreement between LHC and COL completed — protects both groups as a result of the transfer of the property. • Management transition committee — lead by Andrea Bailey working with Michigan Asset Group (MAG) to ensure the transition is smooth. This includes moving to a 3rd Party Management and transitioning software. • Weekly development and architect/GC meetings. Other Activities • Site visits to LHC properties • HCV program — Office re-configuration for post COVID to begin around August 1 st • Revised COVID office hours Mon, Tue, Thu, Fri 8:30 am to Noon. Wed 1 pm to 5 pm • General Capital Visit to Review COCC and Scattered sites —A presentation within the next 60-90 days for plans for Forest, Hoyt, and Oliver Gardens. A different form of RAD may be completed at these locations. • State of Michigan — Eviction Diversion Program — Money to assist tenants who have fallen behind in rent. 90% of the debt can be paid by this program. The last 10% can be placed in a repayment agreement over a 12-month program. TDD/TTY it: 1-800-545-1833 Ext.919 LEI "Equal Housing opportunity Lansing Housing Commission Board Meeting August 26, 2020 I,llllSln_1 liouSinc Commission\'linutcs_lul% 22.2020 I'aaae 5 o1`6 �L X, rG r1()t���I COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 • Mobile Farmers Market (Northwest Initiative) will visit HP and MVP effective 7- 10-2020. • Summer Spectacular—this year there will be changes due to COVID 19. Vic and Kristine are now doing a series of activities to keep the youth involved during the summer. President's Comments: None Public Comment: limit 3 minutes per person Other Business: None Adjournment: The meeting was adjourned at 6:55 p.m. U � Date � 2 y Ryan R binson, Chair f, Date 1 u. -ZU D ug le g, Acting ecretary TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity"I� � Lansing Housing Commission Board Meeting August 26,2020 Lunsin,Housing C:onunission MiffiftS July 22.2020 Page 6 o1'6 Lansing Housing Commission Summary Results for JULY FYZ021 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 7,895 (4,631) (7,972) 3,957 (751) 457 10,764 (27,686) Tenant Revenue Variance (5,406) (9,392) (9,654) (1,422) (25,874) - - HUD Revenue Variance 6,735 5,284 6,557 6,328 24,904 202 10,220 (27,215) Capital Fund Income - - - _ _ _ _ _ Other Income 6,565 (524) (4,874) (948) 219 255 S44 (471) Other _ _ _ 0 _ (0) Budgeted Revenue 107,681 121,338 109,400 83,919 422,338 67,899 81,131 958,471 %Variance fav(unfav) 7% -4% -7% 5% 0% 1% 13% -3% EXPENSES: Total Expense Variance Unfav(Fav) (45,805) (34,498) (S5,739) (19,302) (155,344) (25,311) (21,643) (4,679) Salary Expenses 1,311 (2,334) (2,120) 2,478 (666) 138 (2,904) Employee Benefit Expenses (3,399) (5,409) (5,621) (3,189) (17,618) (1,846) (7,140) Utilities (2,598) 471 173 (1,977) (3,931) (29) Write-offs (2,500) (800) (2,200) (750) (6,2S0) - Legal (1,700) (1,720) (2,500) (1,375) (7,295) (300) - Professional Services (660) (1,218) (1,115) (861) (3,85S) (1,269) (941) Admin Services - - (19,2S6) (953) Recreation/Other Services (1,533) (1,933) (1,533) (1,000) (5,999) - - Insurance (631) (587) (582) (571) (2,370) (300) (700) Sundry/Postage/Office Supplies 625 615 (7) (222) 1,012 (3,775) (848) Management Fee (273) 356 146 (275) (47) 307 HAP Expense - - (4,679) Inspections 75 - (125) (50) - (7,200) Maintenance Costs (19,645) (12,903) (24,100) (8,831) (65,479) (452) (281) Maintenance Contract-Unit Turns (15,000) (6,594) (14,000) (3,000) (38,594) - - - Other 123 (2,442) (2,154) 271 (4,202) 1,778 (983) (0) Budgeted Expense 120,659 122,970 119,906 99,574 463,108 60,280 89,571 957,456 %Variance fav(unfav) 38% 28% 46% 19% 34% 42% 24% 0% MAO Curr Mo.Actual Net Income(Loss) $ 40,722 $ 28,235 $ 37,262 $ 7,604 $ 113,823 $ 33,387 S 23,967 $ (21,992) YTD Actual Net Income(Loss)Net of CWIP $ 40,722 $ 28,235 $ 37,262 $ 7,604 $ 113,823 $ 33,387 $ 23,967 $ (21,992) Prior YR YTD Net Income(Loss) $ 34,973 S 42.685 $ 21,684 $ 38,204 S 137,547 $ 24.731 $ 38,928 $ (40,195) Cash Balance-July $ 639,965 $ 692,884 $ 737,580 $ 666,407 $ 2,736,836 $ 630,348 862,79 $ 480,304 Cash Balance-June $ 586,642 $ 691,966 $ 675,747 S 625,621 S 2,579,975 $ 856,102 $ 827,066 496,3 Cash Balance-May 5 597,499 $ 680,537 702,59 $ 610,595 S 2,591,224 $ 1,033,707 882,22 $ 512,590 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2007\Summary 2007\Summary MTO 8/19/2020 4:06 PM JULY Ratios HCV Ratios Prior Months Number of Vouchers Used 1,754 06/20 $ 536.53 HCV 8002 Expenses $ 951,709.47 05/20 $ 549.79 Average Cost Per Voucher $ 542.59 04/20 $ 492.69 UPH Ratios Prior Months Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total YTD Average Number of Units Leased 187 216 205 183 791 06/20 95.9% Number of Possible Units 202 220 213 198 833 05/20 96.0% Year-to-Date Occupancy Rate 92.6% 98.2% 96.2% 92.4% 95.0% 04/20 96.0% Average Revenue Per Occupied Unit 06/20 $ 565.62 Total UPH Revenue $ 115,575.70 $ 116,706.79 $ 101,428.35 $ 87,876.36 $ 421,587.20 05/20 $ 504.13 Average Revenue Per Occupied Unit $ 618.05 $ 540.31 $ 494.77 $ 480.20 $ 532.98 04/20 $ 513.42 Average Tenant Revenue Per Occupied Unit 06/20 $ 107.06 Total Tenant Revenue $ 24,312.00 $ 21,488.00 $ 15,605.71 $ 24,878.00 $ 86,283.71 05/20 $ 119.70 Average Tenant Revenue Per Occupied Unit $ 130.01 $ 99.48 $ 76.13 135.95 $ 109.08 04/20 $ 131.16 Average Cost Per Occupied Unit 06/20 $ 574.29 YTD Average Monthly Expenses $ 74,853.43 $ 88,472.04 $ 64,166.33 $ 80,272.07 $ 307,763.87 05/20 $ 577.54 Average Cost Per Occupied Unit 409.29 409.59 323.01 438.65 389.08 04/20 $ 595.87 Company Ratios Operating Reserves Mt.Vernon Hildebrandt La Roy Froh S.Washington COCC HCV Admin Bank Account Balance $ 639,964.78 $ 692,894.15 $ 737,580.04 $ 666,407.42 $ 630,347.59 $ 862,794.92 YTD Expenses $ 74,853.43 $ 88,472.04 $ 64,166.33 $ 80,272.07 $ 34,968.75 $ 67,927.73 Number of Months 1 1 1 1 1 1 Average Monthly Expenses $ 74,853.43 $ 88,472.04 $ 64,166.33 $ 80,272.07 $ 34,968.75 $ 67,927.73 Number of Months of Operating Reserves(would like to have 4 months of operating reserves) 8.55 7.83 11.49 8.30 18.03 12.70 Prior Months 06/20 5.16 5.73 5.66 5.95 14.23 11.20 05/20 5.12 5.63 5.84 5.85 17.91 12.21 04/20 3.94 4.45 4.64 3.75 19.49 9.58 06/19 3.58 3.90 4.78 4.51 17.81 7.12 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2007\Summary 2007\Ratios All 8/19/2020 4:06 PM Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending July 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 24,312 $ 29,718 $ (5,406) $ 45,320 $ 356,616 $ 326,898 Tenant Revenue-Other 697 2,525 (1,828) 4,162 30,300 27,775 Total Tenant Revenue $ 25,009 $ 32,243 $ (7,234) $ 49,482 $ 386,916 $ 354,673 HUD PHA Operating Grants 82,058 75,323 6,735 82,054 903,876 828,553 CFP Operational Income - - - - 150,000 150,000 Fraud Recovery and Other 8,508 115 8,393 (984) 7,106 6,991 Total Operating Revenue $ 115,576 $ 107,681 $ 7,895 $ 130,552 $ 1,447,898 $ 1,340,217 Administrative Salaries $ 10,598 $ 10,625 $ (27) $ 6,735 $ 93,485 $ 82,860 Auditing Fees - - - - 5,665 5,665 Management Fees 9,677 9,950 (273) 10,102 119,403 109,453 Bookkeeping Fees 1,403 1,455 (52) 1,485 17,460 16,005 Employee Benefits Contributions -Admin 1,962 3,601 (1,639) 2,048 38,203 34,602 Office Expenses 2,839 2,709 130 589 45,338 42,629 Legal - 1,700 (1,700) - 18,700 17,000 Travel - 100 (100) - 1,200 1,100 Other - - - 1.100 - - Tenant Services-Other - 1,533 (1,533) 5,392 18,396 16,863 Water 8,217 9,400 (1,183) 9,004 109,600 100,200 Electricity 3,997 3,700 297 3,765 44,100 40,400 Gas 1,688 3.400 (1,712) 3,022 57,900 54,500 Other Utilities Expense - - - 34 7,200 7,200 Ordinary Maintenance and Operations-Labor 10,949 9,611 1,338 6.176 85,040 75,429 Ordinary Maintenance and Operations-MateriE 812 7,175 (6,363) 10,548 80,000 72,825 Ordinary Maintenance and Operations-Contra, 11,256 38,700 (27,444) 17,794 435,240 396,540 Employee Benefits Contributions -Ordinary 3,157 4,917 (1,760) 3,979 50,097 45,179 Protective Services-Other Contract Costs 339 300 39 - 3,200 2,9GO Property Insurance 3,552 3,609 (57) 4,298 46,917 43,308 Liability Insurance 1,393 1,393 (0) 1.572 18,109 16,716 Workers Compensation - 149 (149) - 1,788 1,639 All Other Insurance - 425 (425) - 1,700 1,275 Other General Expenses 718 1,378 (660) 1,423 20,486 19,108 Compensated Absences - - - - - - Payment in Lieu of Taxes 1,041 1,072 (31) 2,710 11,502 10,430 Bad debt-Tenant Rents - 2,500 (2,500) 2,424 30,000 27,500 Interest Expense 1,257 1,257 - 1,378 14,389 13,132 Total Operating Expenses $ 74,653 $ 120,659 $ (45,805) $ 95,579 $ 1,375,116 $ 1,254,458 Net Income(Loss) $ 40,722 $ (12,978) $ 53,700 $ 34,973 $ 72,782 $ 85,759 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending July 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 21,488 $ 30,880 $ (9,392) $ 36,834 $ 370,560 $ 339,680 Tenant Revenue-Other 1.655 2.150 (495) 2,656 27.000 24,850 Total Tenant Revenue $ 23,143 $ 33,030 $ (9,887) $ 39,490 $ 397,560 $ 364,530 HUD PHA Operating Grants 93,527 88,243 5.284 93,118 1,058,916 970.673 CFP Operational Income - - - - 80,000 80,000 Fraud Recovery and Other 36 65 (29) 17 7,090 7,025 Total Operating Revenue $ 116,707 $ 121,338 $ (4.631) $ 132.625 $ 1,543.566 $ 1.422,228 Administrative Salaries $ 11,002 $ 10,933 $ 69 $ 6,911 $ 95,744 $ 84,811 Auditing Fees - - - - 5,665 5,665 Management Fees 11,178 10,822 356 10,969 129,866 119,044 Bookkeeping Fees 1,620 1,583 38 1,613 18,990 17,408 Employee Benefits Contributions -Admin 1,868 3,382 (1,515) 3,315 35.508 32.126 Office Expenses 3,349 3,316 33 418 48,660 45,344 Legal 80 1,800 (1,720) 1,036 27,215 25,415 Travel - 80 (80) 40 960 880 Other - - - (389) 300 300 Tenant Services-Other - 1.933 (1,933) 423 23,196 21,263 Water 9,365 8.800 565 8.705 110,550 101,750 Electricity 2,431 3.000 (570) 2,416 32,720 29,720 Gas 2,096 1,620 476 1,603 57,520 55,900 Other Utilities Expense - - - - 8,050 8,050 Ordinary Maintenance and Operations-Labor 7,984 10.387 (2,403) 8,158 91.473 81,086 Ordinary Maintenance and Operations-Material 5.315 7,200 (1,885) 4,214 81,710 74,510 Ordinary Maintenance and Operations-Contrac 21,080 39,600 (18,520) 22,226 485,750 446,150 Employee Benefits Contributions -Ordinary 2,433 6,328 (3,894) 6,041 64,887 58,559 Protective Services-Other Contract Costs 311 315 (4) - 3.780 3,465 Property Insurance 3,634 3,634 0 3,820 47,242 43,608 Liability Insurance 1,358 1,358 0 1,273 17,654 16,296 Workers Compensation - 162 (162) - 1.944 1,782 All Other Insurance - 425 (425) - 1,700 1,275 Other General Expenses 514 1,732 (1,218) 1,196 26,439 24,707 Compensated Absences - - - Payment in Lieu of Taxes 760 1.666 (906) 2,273 16,017 14,351 Bad debt-Tenant Rents - 800 (800) 1,382 9.600 8,800 Interest Expense 2,094 2,094 - 2,296 23,981 21,887 Total Operating Expenses $ 85,472 $ 122.970 $ (34,498) $ 89,940 $ 1.467,121 $ 1,344,151 Net Income(Loss) $ 28,235 $ (I632) $ 29,866 $ 42,685 $ 76,445 $ 78,077 Lansing Housing Commission Budget vs.Actual LeRoy Froh For the Period Ending July 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 15,606 $ 25,260 $ (9,654) $ 26,744 $ 303,120 $ 277,860 Tenant Revenue-Other (246) 4,520 (4,766) 11,052 54,240 49,720 Total Tenant Revenue $ 15,360 $ 29,780 S (14,420) $ 37,796 $ 357,360 $ 327,580 HUD PHA Operating Grants 86,062 79,505 6,557 84,299 954.060 874,555 CFP Operational Income - - - - 155.000 155,000 Fraud Recovery and Other 6 115 (109) 338 7,806 7,691 Total Operating Revenue $ 101,428 $ 109,400 $ (7,972) $ 122,434 S 1.474.226 $ 1,364,826 Administrative Salaries $ 9,410 $ 10,585 $ (1,176) $ 7,148 $ 92,679 $ 82,094 Auditing Fees - - - - 5,665 5,665 Management Fees 10,609 10,463 146 10,663 125.558 115,095 Bookkeeping Fees 1,538 1,530 8 1,545 18,360 16,830 Employee Benefits Contributions -Admin 1,917 4,482 (2,565) 1,746 46,681 42,199 Office Expenses 2,201 3,074 (873) 597 39,241 36,167 Legal - 2,500 (2,500) 100 30,000 27,500 Travel - - - - _ Other - 500 (500) 200 6,000 5,500 Tenant Services-Other - 1,533 (1,533) - 18,396 16,863 Water 6,009 6,000 9 5,907 73,500 67,500 Electricity 3,637 3,800 (163) 3,545 47,600 43,800 Gas 2,578 2,200 378 2,219 40,700 38,500 Other Utilities Expense - 50 (50) 10 13,500 13,450 Ordinary Maintenance and Operations-Labor 6,995 11,084 (4,089) 7,126 97,648 86,564 Ordinary Maintenance and Operations-Material 2,700 8,200 (5,500) 12,621 94,400 86,200 Ordinary Maintenance and Operations-Contrac 2,251 35,100 (32,849) 25,042 417,200 382,100 Employee Benefits Contributions -Ordinary 2,263 5,319 (3,056) 3,033 58,195 52,876 Protective Services-Other Contract Costs 395 300 95 - 3,600 3,300 Property Insurance 4,714 4,714 0 5,412 61,282 56,568 Liability Insurance 1,691 1,691 (0) 1,722 21,983 20,292 Workers Compensation - 157 (157) - 1,884 1,727 All Other Insurance - 425 (425) - 1,700 1,275 Other General Expenses 540 1,655 (1,115) 1,210 24,360 22,705 Compensated Absences - - - - - Payment in Lieu of Taxes 338 1,106 (768) 614 11,492 10,386 Bad debt-Tenant Rents - 2,200 (2,200) 8,933 26,400 24,200 Interest Expense 1,237 1,237 1,356 14,166 12,929 Total Operating Expenses $ 61,022 $ 119,905 S (58,884) $ 100,749 $ 1.392.191 $ 1,272.285 Net Income(Loss) _$ 40,406 $ (10,508) $ 50,912 $ 21,684 $ 82,035 $ 92,541 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending July 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 24,878 $ 26,306 $ (1,422) $ 30,958 $ 315,600 $ 289.300 Tenant Revenue-Other 786 2,040 (1,254) 1,650 24,480 22,440 Total Tenant Revenue $ 25,664 $ 28,340 $ (2,676) $ 32,608 $ 340,080 $ 311,740 HUD PHA Operating Grants 61,499 55,171 6,328 61,521 662,052 606,881 CFP Operational Income - - - - 227,623 227.623 Fraud Recovery and Other 714 408 306 19,582 11,022 10,614 Total Operating Revenue $ 87,876 $ 83,919 $ 3.957 $ 113.711 S 1,240,777 $ 1,156,858 Administrative Salaries $ 11,113 $ 8,257 $ 2,856 $ 6,944 $ 73,230 $ 64,973 Auditing Fees - - - - 5,665 5,665 Management Fees 9,470 9,745 (275) 9,949 116.941 107,196 Bookkeeping Fees 1,373 1,425 (52) 1,529 17,100 15,675 Employee Benefits Contributions -Admin 3,299 3,778 (478) 3,365 41,741 37,963 Office Expenses 3,847 2,963 884 485 41,249 38,286 Legal - 1,375 (1,375) - 16,500 15,125 Travel - - _ _ _ Other - - 625 - - Tenant Services-Other - 1,000 (1,000) - 12,000 11,000 Water 15,009 17,600 (2,591) 17,271 204,200 186.600 Electricity 9,433 9,000 433 8,687 118,500 109,500 Gas 1,141 900 241 1,374 47,000 46,100 Other Utilities Expense - 60 (60) 58 1,515 1,455 Ordinary Maintenance and Operations-Labor 14,953 12,187 2,766 7,031 106,684 94,497 Ordinary Maintenance and Operations-Material 226 5,896 (5,670) 3,738 66,752 60,856 Ordinary Maintenance and Operations-Contrac 2,454 9,510 (7,056) 5,259 117,225 107.715 Employee Benefits Contributions -Ordinary 3,123 5,833 (2,710) 3,623 59,225 53,392 Protective Services-Other Contract Costs 159 170 (11) - 2,040 1,870 Property Insurance 4,656 4,656 (0) 2,229 60,528 55,872 Liability Insurance 2,168 2,168 0 1,647 28,184 26,016 Workers Compensation - 146 (146) - 1,752 1,606 All Other Insurance - 425 (425) - 1,700 1,275 Other General Expenses 781 1,642 (861) 1,112 19,104 17,462 Compensated Absences - _ - Payment in Lieu of Taxes (70) (195) 125 373 (6,310) (6,115) Bad debt-Tenant Rents - 750 (750) (103) 9,000 8,250 Interest Expense 282 282 - 310 3,235 2,952 Total Operating Expenses $ 83.416 $ 99,574 S (16,157) $ 75.507 S 1,164,767 S 1,065.187 Net Income(Loss) S 4,460 $ (15,655) S 20,115 S 38,204 S 76,016 $ 91,671 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending July 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 86,284 $ 112,158 $ (25,874) $ 139,856 $ 1.345,896 $ 1.233,738 Tenant Revenue-Other 2,692 11,235 (8,343) 19,521 136,020 124,785 Total Tenant Revenue $ 89,176 $ 123,393 $ (34,217) $ 159.376 $ 1,481,916 $ 1,358,523 HUD PHA Operating Grants 323,146 298,242 24,904 320,992 3,578,904 3,280,662 CFP Operational Income - - - - 612,623 612,623 Fraud Recovery and Other 9,265 703 8,562 18,953 33,024 32,321 Total Operating Revenue $ 421,587 $ 422,338 $ (751) $ 499,322 $ 5.706.467 $ 5,284,129 Administrative Salaries $ 42,123 $ 40,401 $ 1,722 $ 27,739 $ 355.139 $ 314,738 Auditing Fees - - - - 22,660 22,660 Management Fees 40,934 40,981 (47) 41,683 491,769 450,788 Bookkeeping Fees 5,934 5,993 (59) 8,172 71,910 65,916 Employee Benefits Contributions-Administralivc 9,046 15,243 (6,197) 10,474 162,133 146,890 Office Expenses 12,236 12,062 174 2,089 174,488 162,426 Legal Expense 80 7,375 (7,295) 1,136 92,415 85,040 Travel - 180 (180) 40 2,160 1,980 Other - 500 (500) 1,536 6,300 5,800 Tenant Services-Other - 5,999 (5,999) 5,815 71,988 65,989 Water 38,599 41,800 (3,201) 40,888 497,850 456.050 Electricity 19,498 19,500 (2) 18,413 242,920 223,420 Gas 7,502 8,120 (618) 8,218 203,120 195,000 Other Utilities Expense - 110 (110) 102 30,265 30,155 Ordinary Maintenance and Operations-Labor 40,881 43,269 (2,388) 28,491 380,845 337,576 Ordinary Maintenance and Operations-Material 9,053 28,471 (19,418) 31,121 322,862 294.391 Ordinary Maintenance and Operations-Contrac 37,041 122,910 (85,869) 70,322 1.456,415 1,332,505 Employee Benefits Contributions-Ordinary 10,976 22,397 (11,421) 16,676 232,404 210.007 Protective Services-Other Contract Costs 1,204 1,085 119 - 12,620 11,535 Property Insurance 16,557 16,613 (56) 15,759 215,969 199,356 Liability Insurance 6,610 6,610 (0) 6,213 85,930 79,320 Workers Compensation - 614 (614) - 7,368 6,754 All Other Insurance - 1,700 (1,700) - 6,800 5,100 Other General Expenses 2,552 6,407 (3,855) 4,941 90,389 83,982 Compensated Absences - - - - - Payments in Lieu of Taxes 2,068 3,649 (1,580) 5,970 32,701 29,052 Bad debt-Tenant Rents - 6,250 (6,250) 12,636 75,000 68,750 Interest Expense 4,870 4,870 - 5,340 55,770 50,900 Total Operating Expenses $ 307,764 $ 463,108 $ (155.344) $ 361.775 $ 5,399,189 $ 4.936.081 Net Income(Loss) $ 113,823 $ (40,770) $ 154,593 $ 137,547 $ 307,278 $ 348,047 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending July 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 57,467 $ 57,207 $ 260 $ 59,949 $ 931,532 $ 874,325 Bookkeeping Fees Income 5,934 5,993 (59) 6,106 71,910 65,918 Fraud Recovery and Other 4,955 4,700 255 5,015 79,530 74,830 Total Operating Revenue $ 68,356 $ 67,899 $ 457 $ 71,070 $ 1,082,972 $ 1,015,073 Administrative Salaries $ 16,467 $ 16,329 $ 138 $ 10,565 $ 143,359 $ 127,030 Auditing Fees - - - - 5,665 5,665 Employee Benefits Contributions -Admin 2,470 4,315 (1,846) 1,851 45,022 40,707 Office Expenses 6,099 5,007 1,092 12,767 77,419 72,412 Legal - 300 (300) 1,251 17,600 17,300 Travel - - - - 8,100 8,100 Other 11 5,000 (4,989) 258 30,704 25,704 Tenant Services-Other - - - 4,860 - - Water 175 145 30 278 1,740 1,595 Electricity 1,719 1,800 (81) 1,803 14,400 12,600 Gas 72 50 22 42 2,815 2,765 Other Utilities Expense - - - 29 500 500 Ordinary Maintenance and Operations-Materia - - - - - - Ordinary Maintenance and Operations-Contrac 357 509 (152) 558 6,708 6,199 Protective Services-Other Contract Costs - - - - 665 665 Property Insurance 191 191 (0) 159 2,483 2,292 Liability Insurance 113 113 (0) - 1,469 1,356 Workers Compensation - 300 (300) - 3,600 3,300 All Other Insurance - - - 2,388 - - Other General Expenses 7,161 26,086 (18,925) 9,281 313,032 286,946 Compensated Absences - - - - - - Interest Expense 135 135 - 250 970 835 Total Operating Expenses $ 34,969 $ 60,280 $ (25,311) $ 46,339 $ 676,251 $ 615,971 Net Income(Loss) $ 33,387 $ 7,620 $ 25,768 $ 24,731 $ 406,721 $ 399,101 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending July 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 1,021,592 $ 1,038,587 $ (16,995) $ 1,003,000 $ 12,463,044 $ 11,424.457 Other Revenue 7 - 7 23 _ _ Fraud Recovery and Other 1,081 1.015 66 3,763 12,180 11.165 Total Operating Revenue $ 1,022,680 $ 1.039,602 $ (16,922) $ 1,005,786 $ 12,475,224 $ 11,435,622 Administrative Salaries $ 36,598 $ 39.502 $ (2,904) $ 24,671 $ 330.281 $ 290,779 Auditing Fees - - - - 28,325 28,325 Management Fees 16,533 16,226 307 18,266 194,714 178,488 Bookkeeping Fees - _ - - _ _ Employee Benefits Contributions -Admin 2,995 10,134 (7,140) 4,539 104,548 94,413 Office Expenses 9,355 12,139 (2,784) 4,752 146,630 134,491 Legal Expense - - _ _ - _ Travel - _ _ Other - 7,200 (7,200) 200 60,200 53,000 Tenant Services-Other - - _ _ _ _ Water - - _ _ Electricity - - - - Gas - - - - - _ Other Utilities Expense - - - 115 400 400 Ordinary Maintenance and Operations-Materit - - - _ - Ordinary Maintenance and Operations-Contra 57 338 (281) (124) 4,056 - Proteclive services-Other Contract Costs - - - - 200 200 Property Insurance - _ _ - - _ Liability Insurance 1,657 1,657 (0) 1,273 21,541 19,884 Workers Compensation - 700 (700) - 8,400 7,700 All Other Insurance - Other General Expenses 734 1,675 (941) 609 27,020 25,345 Compensated Absences - - _ _ Housing Assistance Payments 952,777 957.456 (4,679) 953,752 11,489.472 10,532,016 Bad Debt-Tenant Rents - - _ _ Interest Expense - _ _ _ Total Operating Expenses $ 1,020,705 $ 1,047,027 $ (26,322) $ 1,008,052 $ 12,415.787 $ 11,368,760 Net Income(Loss) $ 1,975 $ (7,425) $ 9,400 $ (1,267} $ 59,437 $ 66,862 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for July 2020 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 33,296.60 1010-0000-111111 Chase Checking 51,127.90 639,964.78 1010-0000-112200 Accounts Receivable (1,924.50) 20,873.35 1010-0000-112201 Allowance for Doubtful Accounts (36.00) (9,383.12) 1010-0000-112220 A/R Repayment Agreement (126.00) 340.00 1010-2010-112500 Accounts Receivable HUD - 75.00 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany (14,660.94) (49,421.62) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance (4,945.08) 7,707.99 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - 21,280.83 1010-3000-144000 Construction in Progress - 206,225.80 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 29,435.38 4,098,860.94 LIABILITIES 1010-0000-200000 OPEB Liability - 108,652.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable 1,659.94 2,375.23 1010-0000-211343 Accounts Payable Misc (10,376.63) - 1010-0000-211400 Tenant Security Deposits (581.00) 32,715.60 1010-0000-211999 Tenant Refunds - 5,897.67 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 18,932.37 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes 1,041.01 14,114.14 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (3,030.21) 328,573.20 1010-0000-260601 Note Payable-Curr-PNC - 37,051.98 TOTAL LIABILITIES (11,286.89) 816.063.70 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets 40,722.27 842,414.30 1010-0000-282000 Income and Expense Clearing - (1,946,524.56) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,972,758.43 TOTAL EQUITY 40,722.27 3,282,797.24 TOTAL LIABILITES&EQUITY 29,435.38 4,098,860.94 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for July 2020 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 38,207.00 1020-0000-111111 Chase Checking 2,877.55 692,884.15 1020-0000-112200 Accounts Receivable (126.00) 18,033.19 1020-0000-112201 Allowance for Doubtful Accounts (432.34) (7,877.61) 1020-0000-112220 AIR Repayment Agreement (95.00) 617.00 1020-2010-112500 Accounts Receivable HUD - 56.25 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany 21,286.15 (21,748.23) 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance (4,992.43) 7,725.39 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 69,703.98 1020-3000-144000 Construction in Progress - 400,351.05 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 18,517.93 5,521,458.73 LIABILITIES 1020-0000-200000 OPEB Liability - 56,875.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable 609.12 2,769.53 1020-0000-211343 Accounts Payable Misc (5,910.30) - 1020-0000-211400 Tenant Security Deposits (125.00) 38,082.00 1020-0000-211999 Tenant Refunds - 9,565.53 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 21,455.02 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes 759.71 20,736.96 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr- PNC (5,050.35) 547,622.01 1020-0000-260601 Note Payable-Curr- PNC - 61,753.30 TOTAL LIABILITIES (9,716.82) 992,074.93 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets 28,234.75 (6,771.35) 1020-0000-282000 Income and Expense Clearing - (1,351,228.62) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 2,167,640.77 TOTAL EQUITY 28,234.75 4,529,383.80 TOTAL LIABILITES& EQUITY 18,517.93 6,521,458.73 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for July 2020 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 40,322.00 1080-0000-111111 Chase Checking 64,391.15 737,580.04 1080-0000-112200 Accounts Receivable 4,732.00 37,410.95 1080-0000-112201 Allowance for Doubtful Accounts (200.00) (13,598.37) 1080-0000-112220 A/R Repayment Agreement (622.00) 1,811.62 1080-2010-112500 Accounts Receivable HUD - 56.25 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany (40,121.41) (43,001.73) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance (6,404.96) 9,051.43 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress - 111,737.04 1080-3000-144000 Construction in Progress - 315,459.37 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155,143.00 TOTAL ASSETS 21,774.78 5,020,055.46 LIABILITIES 1080-0000-200000 OPEB Liability - 91,582.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable 287.04 836.57 1080-0000-211343 Accounts Payable Misc (16,571.55) - 1080-0000-211400 Tenant Security Deposits 298.00 40,620.00 1080-0000-211999 Tenant Refunds - 7,502.75 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 22,611.39 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes 338.26 10,292.00 1080-0000-214000 Accrued Comp Absences- non curr - 5,636.66 1080-0000-260600 Note Payable Non Curr- PNC (2,983.23) 323,479.05 1080-0000-260601 Note Payable-Curr-PNC - 36,477.53 TOTAL LIABILITIES (18,631.48) 823,797.15 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets 40,406.26 174,647.89 1080-0000-282000 Income and Expense Clearing - (1,605,961.61) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,623,103.03 TOTAL EQUITY 40,406.26 4,196,258.31 TOTAL LIABILITES& EQUITY 21,774.78 5,020,055.46 Lansing Housing Commission 1090 South Washington Park Balance Sheet for July 2020 Period Amount Balance ASSETS 23,084.00 1090-0000-111102 Cash-Security Deposits 39,522.88 666,407.42 1090-000o-111111 Chase Checking 2,706.19 29,462.55 1090-0000-112200 Accounts Receivable 308.69) (11,278.80) 1090-0000-112201 Allowance for Doubtful Accounts ( _ 1090-0000-112220 AIR Repayment Agreement (2.21) _ 75.00 1090-2010-112500 Accounts Receivable HUD 116.05 1090-0000-114500 Accrued Interest Receivable (44,739.79) (47,408.73) 1090-5005-115700 Intercompany 130,750.52 logo-0000-116201 Investments Savings (6,824.15) 9,194.27 logo-0000-121100 Prepaid Insurance _ 180,543.00 logo-0000-140000 Land _ 2,745.50 logo-0000-144000 Construction in Progress _ 611,151.03 1090-3000-144000 Construction in Progress _ 9,530,995.25 1090-0000-146000 Dwelling Structures _ 118,722.00 logo-1090-146000 Dwelling Structures - 134,245.45 1090-0000-146500 Dwelling Equipment-Ranges& _ 16,575.68 1090-0000-147000 Nondwellin Structures _ (7,566,612.44) 1090-0000-148100 Accumulated Depreciation-Build - (37,732.00) 1090-10M148100 Accumulated Depreciation-Build 142,995.00 1090-0000-150300 Deferred Outflow-MERS (g,645.77) 3,934,030.75 TOTAL ASSETS LIABILITIES _ 56,579,00 1090-0000-200000 OPEB Liability _ 254,153.00 1090-0000-200300 Pension Liability _ 1090-0000-210000 Construction Costs Payabe (446.37) 3,656.07 1090-0000-211100 Accounts Payable (12,911.75) - 1090-0000-211343 Accounts Payable Misc 4.00 23,088.00 1090-0000-211400 Tenant Security Deposits _ 9,378.96 1090-0000-211999 Tenant Refunds _ 7,506.94 logo-0000-212000 Accrued Payroll - 47,123.47 1090-0000-213400 Utility Accrual 2,509.20 1090-0000-213500 Accrued Comp Absences-Curr (70.49) (7,581.67) 1090-0000-213700 Payment in Lieu of Taxes _ 14,218.74 1090-0000-214000 Accrued Comp Absences-non curr (6B1.21) 73,865.29 1090-0000-260600 Note Payable Non Curr-PNC 8,329.51 1090-0000-260601 Note Payable-Curr-PNC (14,105.82) 492,826.51 TOTAL LIABILITIES EQUITY _ 3,083,846.00 1090-0000-280100 Invest C 4,460.05 56,498.49 1090-0000-280500 Unrestricted Net Assets _ -1,484,032.85 1090-0000-282000 Income and Expense Clearing _ (6,072.00) 1090-1090-282000 Income and Expense Clearing 1,7g0,964.60 1090-3000-282000 Income and Expense Clearing 4,460.05 3,441,204.24 TOTAL EQUITY TOTAL LIABILITES&EQUITY (9,645.77) 3,934 30.75 ,0 _ Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for July 2020 Period Amount Balance ASSETS 5005-0000-111101 General Fund Checking - 5005-0000-111105 LHC-Payroll Account (100.00) 71,501.04 5005-0000-111111 Chase Checking (154,153.67) 630,347.59 5005-0000-112500 Accounts Receivable HUD 73,840.00 548.747.99 5005-0000-112954 Accounts Receivables-Misc (114,918.75) (29,912.50) 5005-1010-115700 Intercompany 14,660.94 49,421.62 5005-1020-115700 Intercompany (21,286.15) 21,748.23 5005-1080-115700 Intercompany 40,121.41 43,001.73 5005-1090-115700 Intercompany 44,739.79 47,408.73 50054001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany 22,044.47 56,341.37 5005-8002-115700 Intercompany 5,952.45 96,943.17 5005-8005-115700 Intercompany (1,065.01) (1,065.02) 5005-8010-115700 Intercompany 39.11 4,633.71 5005-8021-115700 Intercompany - - 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance 574.76 9,320.66 5005-0000-121200 Prepaid-Other 774.00 11,670.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG - 287,114.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS (88,776.65) 3,067,634.26 LIABILITIES 5005-0000-200000 OPEB Liability - 53,613.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable (5,028.78) 2,683.49 5005-0000-211343 Accounts Payable Misc (111,014.83) - 5005-0000-211703 Union Dues Payable - (255,00) 5005-0000-211704 Health Insurance W/H - - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,474.63 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent (1,255.00) 4,655.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,865.29) 3,458.26 5005-0000-260701 Note Payable-Curr-Davenport - 59,030.02 TOTAL LIABILITIES (122,163.90) 317,460.26 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets 33,367.25 360,962.25 5005-0000-282000 Income and Expense Clearing - 2,360,663.45 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 33,387.25 2,750,173.99 TOTAL LIABILITIES&EQUITY (88,776.65) 3,067,634.25 Lansing Housing Commission Housing Choice Voucher Balance Sheet for July 2020 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 35,728.83 862,794.92 8002-0000-111111 Chase Checking (16,039.82) 480,304.01 8002-0000-112200 Accounts Receivable - - 8002-0000-112954 Accounts Receivables-Misc - - 8001-5005-115700 Intercompany (22,044.47) (56,341.37) 8002-5005-115700 Intercompany (5,952.45) (96,943.17) 8001-0000-121100 Prepaid Insurance (1,656.62) 1,664.17 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS (9,964.53) 1,339,186.56 LIABILITIES 8001-0000-200000 OPEB Liability - 155,452.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable 917.47 1,334.48 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc (8,520.66) - 8001-2010-211998 Deferred Income (4,336.49) 172,803.11 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES (11,939.68) 624,853.77 EQUITY 8001-0000-280500 Unrestricted Net Assets 23,967.42 (287,929.57) 8001-0000-282000 Income and Expense Clearing - 622,070.44 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets (21,992.27) 431,960.73 8002-0000-282000 Income and Expense Clearing - 57,031,957.83 8002-8002-282000 Income and Expense Clearing - (57,235,961.72) TOTAL EQUITY 1,975.15 714,332.79 TOTAL LIABILITES&EQUITY (9,964.53) 1,339,186.56 .%�c r-io�rjs LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 August 26, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: July Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): Nothing new to report for July. HCV Orientations: LHC had one (1) orientation during the month of July 2020 and eleven (11) vouchers issued. Orientations are resuming mid-August 2020. Zero (0) VASH orientation was held for the month of July 2020, and five (5) vouchers were issued with the assistance of community partners. Waiting List: The last of 2018 waiting list is being processed, with the first orientation being given mid-August. HCV waiting list will reopen in August 2020. Department Initiatives: In the HCV Program there are currently 1,754 vouchers housed in all its programs. Fifty participants are with the Shelter Plus Care Program (S+C), 75 are housed under the Permanent Supportive Housing Program (PSH), and 146 are housed under the HUD Veterans Affairs Supportive Housing (VASH) 1,483 are housed under the Housing Choice Voucher Program. TDD/TTY#: 1-800-545-1833 Ext.919 U_zj "Equal Housing Opportunity'l.��i L.ansin�1 I sousing Conunission Board Mcctin,August 26,2020 Housing choice Voucher Report d%2020 r�sN-,,jG raat�S�� LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Voucher Utilization June Voucher Program Total Units 1,863 June Traditional HCV Utilization 1637 June % Utilized Units 87% July Voucher Program Total Units 1,863 July Traditional HCV Utilization 1629 July % Utilized Units 87% Voucher Disbursement HUD June HAP Disbursement $930,024 LHC June HAP/UAP Disbursement $927,758 % Voucher Funding Utilization 99% HUD July HAP Disbursement $930,024 LHC July HAP/UAP Disbursement $923,085 % Voucher Funding Utilization 99% HUD Held Reserves as of August 2020 $2,678,131 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#: 1-800-545-1833 Ext.919 LEI "Equal Housing Opportunity"I�I Lansing I10using COn7ntiiSlUn Board Meeting Aupust 26.2020 Housing,Choice Voucher Renon.luly 2020 ���;Ci --1 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 0 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2021. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring NIA 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL-! Lansing I lousina Commission l3oard Meeting August 26,2020 (lousing Choice Voucher Repon hily 2020 Hplis, P� � COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were zero (0) 24-hour deficiencies and zero (0) 30-day deficiencies. All corrected, abated, or terminated, as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9-Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of July 31, 2020, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. Annual Reexaminations PIC Scoring Internal Scoring 10 10 TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L"1 Lansing Housing Commission Board itlecting August 26.2020 1lousing Choice Voucher Report.luly 2020 G 1-I0r;15��I, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 99%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. Program Utilization PIC Scoring Internal Scoring N/A 20 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"l�L�i Lansing liousine Commission Board Meeting August 26,2020 Housing Choice Voucher Report hilly 2020 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 07/31/2020 TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"(L I.:ansing I IOUSIng COnlnll5510n 13oard ivleeting August 26,2020 IiousinlI Choice Voucher Report Jul%.2020 G H()(/S, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 August 26, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: July 2020 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 95% (not including the modernization units) at the end of July. LHC Unit Months Leased (UML) was 794 (with units in MOD) or 95% occupancy rate. LHC maintained a 95% occupancy level, which does not meet the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 93% at the end of July. There was one (1) households moved in, two (2) residents moved out, and zero (0) unit transfers. The UML was 187 which equals 93%. At the end of July, Mt. Vernon had a total of 20 open work orders. Hildebrandt Park occupancy was 98% at the end of July. There was zero (0) households moved in, zero (0) resident moved out, and one (1) unit transfers. The UML was 216 which equals 98%. At the end of July, Hildebrandt had a total of 31 open work orders. LaRoy Froh occupancy was 97% at the end of July. There was one (1) household moved in, one (1) residents moved out, zero (0) unit transfers. The UML was 207 which equals 97%. At the end of July, LaRoy Froh had a total of 40 open work orders. TDDITTY#: 1-800-545-1833 Ext.919 „Equal Housing opportunity"L�! I Lansing I lousing CcnnmissioM Board Mcctina August 26.2020 Monthly Assct G1anu2cment Report Jul%•2020 Pau I orb LHC COMN/fISS1ON 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 South Washington Park occupancy was 93% at the end of July. There were zero (0) households moved in, one (1 ) resident moved out, and zero (0) unit transfer. The UML was 184 which equals 93%. At the end of July, South Washington had a total of 21 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units including Occupancy Ins Outs Units Units MOD units rate) Mt Vernon 202 187 93% 1 2 0 0 Hildebrandt 220 216 98% 0 0 1 0 LaRoy Froh 213 207 97% 1 1 0 0 S. Washington 197 184 93% 0 1 0 0 Totals 1 832 794 95% 2 4 1 0 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 24,557 $ 31,899 $ 0 130% Hildebrandt $ 21,550 $ 31,423.34 $ 0 146% LaRoy Froh $ 23,011 $ 21,848 $ 1,163 95% S. Washington $ 25,539 $ 24,023 $ 1,515.50 94% Totals $ 94,657 $109,193.34 j $2,678.50 115010 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L Lansing Housing COnuuission Board\gccting August 26.2020 MoT1 hly r\ssct Rcpon July 2020 Paee 2 orG Q17< �Hlc CON/11M 1SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3228 N Waverly 3 1-13-20 212 TBD $1,900 Vacant due to RAD 3426 N Waverly 3 10-17-19 287 TBD N/A Vacant due to RAD 3844 Wilson 1 3-2-20 155 TBD N/A Vacant due to RAD 3342 N Waverly 4 10-29-19 221 TBD $4,000 Vacant due to RAD 3304 N Waverly 3 5-18-20 192 TBD N/A Vacant due to RAD 3260 N Waverly 3 2-10-20 177 TBD N/A Vacant due to RAD 3336 N Waverly 4 1-6-20 205 TBD N/A Vacant due to RAD 3852 Wilson 1 3-16-20 149 TBD N/A Vacant due to RAD 3822 Wilson 1 3-16-20 149 TBD N/A Vacant due to RAD 3808 Wilson 1 3-23-20 135 TBD N/A Vacant due to RAD 3258 N Waverly 2 3-23-20 135 TBD N/A Vacant due to RAD 3326 N Waverly 2 4-13-20 137 TBD N/A Vacant due to RAD 3878 Wilson 1 4-21-20 137 TBD N/A Vacant due to RAD 3340 N Waverl 3 8-3-20 11 TBD N/A Vacant due to RAD 3868 Wilson 1 8-3-20 11 TBD N/A Vacant due to RAD TDD/TTY#: '1-800-545-1833 Ext.919 "Equal Housing Opportunity"�� 1 L..utsing Commission Board,\gecting August 26.2020 Nlonthly Assct\management Report July 2020 Page 3 u1'6 G F-Ipt" ,�. SQL LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-1243 Allen 3 7-1-20 45 8-27-20 $2750 This is a transfer, transfer date at EOM 3208-E Turner 4 8-1-20 17 9-18-20 $700 103-1938 Hoyt 2 6-25-20 53 9-3-20 $3500 Took longer due to floor damages. Move in will be in early September 103-2117 Forest 2 6-15-20 63 8-27-20 $2450 Move in scheduled at EOM TDD(TTY#: 1-800-545-1833 Ext.919 LEJ "Equal Housing Opportunity" Lansing Housins Commission Board Meetim,Atlaust 26.2020 IN-lonthly Asset Management Report July 2020 Page 4 or6 LHC COtNIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-6044 3 5-3-20 89 Completing rehab. Haag 111-6065 2 12-20-19 215 Needs touch up work for Southbrook painting and needs applicant. 111-2424 Reo 3 2-5-20 169 Completing Rehab Rd 111-2524 Reo 2 12-1-19 229 Ready waiting on applicant. Rd 111-6215 3 3-2-20 151 Completing Rehab Grovenburg 11-2370 Reo 1 4-1-20 123 Completing Rehab Rd TDD/TTY#: 1-800-545.1833 Ext.919 "Equal Housing Opportunity" Lansing liousing Commission Board Meeting Ampist 26.2020 Monthly Asset Nlanneement Report.luly 2020 Paee 5 01,6 �NG No(,sl , I 11C COMIN-1ISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 211 1 3-31-20 120 7-31-20 112-3200 S Washington 226 1 3-10-20 141 7-31-20 112-3200 S Washington 301 1 3-15-20 137 7-31-20 112-3200 S Washington 320 1 6-1-20 59 7-31-20 112-2716 Fireside 4 6-1-20 59 7-31-20 112-3200 S Washington 402 1 4-30-20 91 7-31-20 112-3200 S Washington 409 1 4-6-20 133 7-31-20 112-3200 S Washington 416 1 2-4-20 177 7-31-20 112-3200 S Washington 514 1 11-7-19 266 7-31-20 112-3200 S Washington 515 1 1 1-30-20 182 7-31-20 112-3200 S Washington 524 1 5-18-20 73 7-31-20 112-3200 S Washington 535 1 1-8-20 204 7-31-20 112-3200 S Washington 533 1 7-20-20 11 TDD/TTY*: 1-800-545-1833 Ext.919 T-21 "Equal Housing Opportunity"I L Lansing I-iousin,Commission Board Mcctin,Aumust 26.2020 Monthh•Asset ManaLcment Report Jule 2020 Nwe 6 orfi Lansing Housing Commission LHC r- August Board Meeting August 26, 2020 COVMISSIOIUl ►genda LHC Provide update on the RAD process for each property Discuss the relocation plan and requirements Highlight specific details and activities designed to support residents .HC continues to make progress on RAD conversion at all 4 properties MC COMMISSION Ind is approaching significant milestones for each Develop Conduct Portfolio Submit Conduct Receive Close Start Strategy RIN Award / LIHTC GIN LIHTC Financing Construction JUD CHAP App. Decision nitiative Site I I 1 I I 1 1 Mount I I 1 I I 1 1 I I I I 1 1 1 1 1 I 1 I I 1 0,1 • % Sept 30 Oct 31 Vern1 �' 2020 2020 I 1 1 1 t'' I I I I I I I 1 1 ' I 1 I 1 I 1 1 I I 1 I I I I 1 I 1 I I I 1 South I 1 1 I 1 © - . . a Oct 31 Nov 30 ,,: 2020 ; 2020 1 1 I 1 I 1 I I I I 1 I 1 I I ............... ______________________________L___________J____________1____________L___________J____________1____________L______________ I I I 1 1 I I 1 I I 1 1 1 I I I I I 1 1 I I I I 1 I I I I I I 1 1 1 1 HildebrandtAugust Fall Winter Spring 2020 2020 2021 2021 1 1 1 I I 1 1 1 I 1 1 1 1 1 I I I I 1 1 I " I August Fall Winter Spring O 2020 ; 2020 2021 2021 I I I 1 1 I I 1 1 1 1 1 I 1 I I I I 1 I 1 I I I 1 I I I I I I I I I I 3 ► relocation plan is a RAD requirement to support rights, as well as setup COLHC ION ►ublic housing agencies for successful conversions Overviewelocation Plan telocation Plan • 33 Pages YEA i, • 4 Main Sections that • Inform residents of the project fable of Contents outline the RAD and and impact on their lives ntroductlon. ................................................................................................................................................. rehabilitation - .. - • Document information for plan Project Location and Description.............................................................................................................. process related to execution and future reference • , _ _scr , relocation Satisfy HUD requirements for .. C.Gel I.Relocation Needs Assessment...................................._....._..................................................................1 RAD conversion A.Housing Mix........................................................................................................................................1 . Attachments with B.Pro ...1 C.Oc 1 resident rights, D.Te acem Relocation :' FAQs, and other E.RePlent Housing Needs.............................................................._........................... 1 F.Resident Race and Ethnicity................................................................................................................1 G.H communications III.Mou Resources Housing IV.Relo ...1 A.Program Objertives,Standards and Assurances...............................................................................12 . Additional figures, B.Relocation Advisory Assistance..........................................................................................................1 C.R� Relocation Program .1 facts, and relevant I.D.Th ...7 data F.Over-Housed Tenants..........................................................................................................................1 . Provide to HUD for approval Post- G.Termi CNp during RAD conversion process H.Terminatlo List of Figures I.Terminatlon Figure 1:Regional Project Site Setting......................................................................................................... J.Record KeeFigure 2:South Washington Park Site......................... • • Post on LHC website I IC Relocation Figure3:Aerial Viewof Project Vicinity........................................................................................................ • Review relevant parts with L Grievance M.Eviction FI List ofTables tenants during meetings N.Immigrati Table 1:2010 Census Population-City o(LHC and Imparted Tract............................................................ O.Citizen Rig P.Non-DiDiscn able 2:2O10 Census Housing Units-City of LHC and Impacted Traci........................................................ a Project Tin able 3:Housing Units and Bedroom Sizes(140 Units)............................................................................. I R.Estimated I able 4:Tenant Income Levels(133 Households).....................................................................................1 Table S:Race and Ethnlciry lnfarmation(396 Individuals)--, Table 6:Availability and Cost of Replacement Rental Housing. ............4..............................1 Table 7:Sample Computation of Rental Assistance Payments..................................................................2 4 ►s outlined in the relocation plan, residents can expect significant LHC COMMISSION upport from the LHC team in a number of critical areas Plan Support • LHC will conduct formal 1:1 meetings (via zoom/phone) and written communications • • • LHC teams are available for informal meetings and questions throughout the process • Quarterly newsletters with general RAID updates are provided to residents • Goal is to not have anyone move offsite during the rehabilitation • Goal is to have most residents move only 1 time • Moving services are provided to residents • • •• • Licensed moving company will move resident's belonging from one unit to another • Packing services and supplies are available to residents upon request • LHC teams will work with residents to support the transition of utilities and services • - • LHC will work with residents to ensure families are in right sized homes H C team will use the relocation plan to guide residents through a COMHIC rocess for residents leverage resources and minimize disruptions Individual Resident RAD Meetings - Conduct 1:1 meetings with residents to identify housing needs • Block Move Schedule Estimates -, • Receive schedule for block unit moves based on address - • Understand the initial schedule are based on estimates only and intended to give residents an idea of move timelines but not exact dates Latest move date information and additional instructions Receive communication with move date updates and instructions related to moving services • Receive new address information s , Final move date, new address, and pack/move instructions . Receive communication with move date updates and instructions related to moving services • Schedule utility and other service providers (as needed) and address information Verbal Check-in Conduct conversation with resident to address any final question Move to New Unit - • Execute move to new unit with the moving services identified in the needs assessment - • Confirm utilities and other services are setup properly and running as expected 5 Mile planning and goals are great for preparation, projects of this do LHC COMMISSION of come without potential challenges :hallenge Description Mitigation Minimal number and turnover of 4 and 5 bedroom units _ Difficult to have enough vacancies to Identifying potential scattered sites with 4 move families in 4 and 5 bedroom units to and 5 bedrooms as temporary locations vacant one hotels) • Investigating other alternatives (i.e. • Result might be an offsite move or multiple on-site moves • Communicating with residents to stay • Significant outstanding utility bill balances current and/or catch up on these bills Organizing conversations with could create problems when moving organizations who can aide in situations service to new address where significant outstanding balances may exist • Residents have concerns moving to a new unit because of bugs at multiple Working with Rose to create a schedule • locations for evaluating and treating units prior to • These concerns should be offset prior to unit construction dates unit construction dates and moves Inc COMN,I ISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Agenda Lansing Housing Commission September 23, 2020 1. Call to Order a. Roll Call b. Approval of Minutes of August 26, 2020 2. Action Items: a. Resolution 1320 —Approval of Payment Standards 2021 b. Resolution 1321 —Approval of Utility Allowances 2021 3. Informational Items: a. Finance Report August 2020 Steven Raiche b. Housing Choice Voucher August 2020 c. Asset Management Report August 2020 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 TDDn-rY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L . Laming I lousing Commission Board Meeting Ssptemhcr 23'.2020 A-endn Page 1 (11*2 ��S�Nc r-ior,S� L LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 4. Discussion Items: a. RAD Update 5. Other Items: 6. Executive Director's Comments, 7. President's Comments 8. Public Comment— limit 3 minutes per person. 9. Adjournment. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"k I.ansim,Housing Commission Board k1ceting Septcmhcr 23.2020 ;1<gcnda Page 2 or2 Notice Lansing Housing Commission LHC Regular Meetings 2020 CON4N1ISS10N Due to the current situation around COVID, the Lansing Housing Commission will continue to conduct its Regular Board Meetings virtually. Regular Board Meetings are held on the fourth Wednesday of each month at 5:30PM ET. Join Us For Virtual Regular Board Meetings On the Fourth Wednesday of the month @ 5:30pm ET To support safety, health, and wellness, the meeting will be conducted virtually via Zoom meeting link and phone number provided below: Virtual Meeting Link: https://us02web.zoom.us/i/82165757256 Telephone Dial in Option: +1 312 6266799 OR +1 929 2056099 Required Meeting ID: 821 6575 7256 To assist you, please note the following instructions for joining a Zoom meeting. Note that this option requires downloading Zoom software or an app to your computer or phone, so please allow a few extra minutes before the meeting to complete this step. If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store. If joining from a computer for the first time you will need to download a small application file before entering the meeting. This process is easy to complete on all commonly used browsers by following the prompts. It is possible to use a combination of computer for video and phone for audio. If using this option, enter by computer first and select the Join By Phone tab when the audio pop-up window appears, which will display the dial in number for you, as well as the prompt for your Meeting and Participant ID. Entering the numbers allows your video and audio to be synchronized. The mission of LHC is to compassionately deliver healthy,affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. During the meeting, non-speakers who wish to ask a question can use the Raise Hand option to make it known to the Host that you would like to speak. To raise your hand during the meeting for MAC use Option Y and for windows use ALT Y. If you join by phone to raise your hand during the meeting dial *9. Alternately, you can use the Chat option to send a question to all participants or privately to specific participants. The mission of LHC Is to compassionately deliver healthy, affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (51 7) 487-6977 Minutes of the August 26, 2020 Commissioner Robinson called the meeting to order at 5:30 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober. Loria Hall absent and Michael McKissic absent. STAFF: Marcel Jackson Marcus Hardy Kim Shirey Andrea Bailey Douglas Fleming Katrina Greeley - Contractor Steven Raiche — Contractor Sam Spadafore — Contractor Victor Verchereau - Contractor Guests: None Commissioner Henry moved and Commissioner Sober seconded a motion to approve the minutes of the July 22, 2020 commission meeting. The Motion was approved by all members present. Action Items: SWP — Roof Replacement Change Order ERU (Air Conditioning Unit) —Allows SWP to have central air in the common areas (hallways, community room). The ERU unit will be placed on the roof. Duct work will need to be placed on top of the roof that requires some stabilizing, so it does not blow away. The roof job and the installation of the ERU will need to be done simultaneously. The cost to do this simultaneously is a $10,000 increase which exceeds the 10% increase that our policy states can happen without Board approval. This is the most efficient route to take. Commissioner Sober moved and Commissioner Robinson seconded a motion to approve the Change Order for the Roof Replacement. The Motion was approved by all members present. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"lam`_' Lansing Housing Commission Board Meeting September 23,2020 Lansing liousin Commission Minutes Au;ust 26,2020 Page 1 ol'G rS��.iG FIOUS'� NZ C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Informational Items: Finance Report July 2020 Steven Raiche • Seeing consistent trends that was seen in the previous months. Slightly lower tenant revenue that falls in line with residents losing employment due to the change in the economy. Also, there is a lower expense amount per unit that has been noted. • Finance is working on the audit. Confirmation that Pension and OPEB liability are down from a year ago. • Doug Fleming — The amount of money from subsidy has increased due to the resident portion decreasing. • Our records show that the average for repairs per unit is $389 in terms of expense in July 2019 this was $445 per unit. • President Robinson —The audit is currently in process, the first month of our fiscal year seems to be going smoothly. Housing Choice Voucher May 2020 Kim Shirey provided a brief overview of the May 2020 HCV Reports. • HCV has moved back into the office and they are excited to be back. • 4 orientations were done last week, 48 vouchers were issued. These were all done in compliance with the recent COVID guidelines (no more than 10 people in one room). • HCV opened and closed the waiting list last week and received almost 2,000 applicants. A random lottery for almost 500 slots were assigned so now the applicants have positions to the waiting list. TDD(TTY#: '1-800-545-1833 Ext.919 L "Equal Housing 01)porhmity"16�1 Lansing Housing Commission Board Meeting September 23, 2020 L:uuing I lothhIg C'onnnission Minutes August 26,2020 I' gc2ol'6 N�G l 1O(j LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Asset Management Report —June 2020 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 93% at the end of July. There was one (1) move-in, two (2) move outs and zero (0) transfer. The current occupancy rate is 93%. There are 19 vacancies. There are 18 open work orders. Average open work orders are 25 days old. Positive Note: COVID testing onsite, high turn out from residents with the onsite farmers market. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 98% at the end of July. There were zero (0) move-ins, zero (0) move-outs and one (1) transfer. The current occupancy rate is 98%. There are 4 vacancies. There are 49 open work orders. Average open work orders are 35 days old. Positive Note: Summer Wrap up with City Life for the youth in the community on Friday August 28, 2020 from 1 PM — 2PM. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marcus Hardy, LRF had an occupancy rate of 97% at the end of July. There was one (1) move-in, one (1) move- outs and zero (0) transfers. The current occupancy rate is 97%. There are 6 vacancies. 1 move-in ready. There is 77 open work orders. Average open work orders are 81 days. Positive Note: LRF received their first check from the Eviction Diversion Program. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 93% at the end of July. There were zero (0) move-ins, one (1) move- out and zero (0) transfers. The current occupancy rate is 93%. There were sixteen (16) vacant units, 1 is a scattered site. There are 45 open work orders. Average work orders are 96 days. Positive Note: SWP received their first check from the Eviction Diversion Program. TDD/TTY#: 1-800-545-1833 Ext.919 LXW "Equal Housing Opportunity"L Lansing Housing Commission Board Meeting September 23,2020 l,nnsine 1lausine 01111nliS$i011 Minutes August 26.2020 Nme 3 o l'G ��XJ Ci I.1 c)(j I COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Discussion Items: RAD Presentation — Sam Spadafore (a) PowerPoint will be provided to the Board (b) Sam and Katrina presented a power point discussing the following: • See attached presentation Other Items: None Executive Director's Comments: Activities Capital Projects • ERU (air conditioning unit) install at SWP • Roof Replacement at SWP • RFP for tuck pointing at SWP — Several issues with SWP brick work that has let to leaking issues. • Valve installation at SWP — Installing shut off valves in each unit so that we do not need to turn off water for the entire floor/building when completing repairs. Staff Changes • MVP Maintenance — open position • LRF Maintenance — open position • HP Maintenance — open position RAD Activities • Disposal of Scattered Sites (Section 18) o Quick Claim Deeds prepared and sent to the City of Lansing. o City Council Resolution Monday July 31st— Doug meeting with City Council Monday night in regard to Disposal of Scattered Sites. • Management transition committee — lead by Andrea Bailey working with LIPH staff, HCV staff and Michigan Asset Group (MAG) staff to open up the door between the three so that we are ready to go once we close with RAD. • Weekly development and architect/GC meetings — discussions for HP and LRF for architect work is in the works. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity LL I Lansing Housing Commission Board Meeting September 23,2020 Lansing I lousing Commi siim il linutes August 26.2020 Pape 4 ol"G �.%;.tG t-lot, s 1, �Hlc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Other Activities • Site visits to LHC properties • Revised COVID office hours Mon, Tue, Thu, Fri 8:30 am to Noon. Wed 1 pm to 5 pm • Meeting with Haven House on housing needs — Haven House is in the Lansing community that provides services to those in need. • SWP and Mt. Vernon resident ZOOM meetings. • Meeting with LPD on security and physical needs — Met to discuss providing a physical location so that LPD can meet and have an office on LHC properties. LPD has funds to add surveillance through Lansing, they may assist with LHC surveillance. We would like to have it where our technology and LPD technology can interact. • Insurance renewal —There was an increase in deductible from $10,000 to $25,000. This is common for large housing projects. • Resident eviction diversion program. • Garden — Expanded SWP garden, partnered with LRF existing garden project and created one with MVP. • LHC working with CAHP to provide support with those wanting to purchase one of LHC scattered sites. This may also be offered to the residents onsite as well. • Financial Empowerment— City of Lansing program that will help residents be financially responsible. Working to determine how to improve this program. • MSU Diet Nutrition Program —4 residents attended all 6 classes. Pre and Post analysis and all residents indicated significant changes in their buying of groceries. • Site staff attending Real Estate Training, anyone outside of HP will be leasing units is now mandated to take this training. • Veggie Boxes — Boxes of fresh vegetables donated, there is $25-$35 worth of food in the boxes. Really well received by LHC families. President's Comments: • Attended firs LHC Board meeting 5 years ago this month. What was accomplished in the past 5 years, and even in the past 2 years is amazing. We are days away from transactions that will change the lives of our residents and future residents as well as the entire City of Lansing. • 1 am so excited for what the next 12 months and beyond will look like for LHC. I am proud to be a part of this. TDD/TTY#: 1-800-545-1833 Ext.919 UEJ "Equal Housing opportunity" Lansing Housing Commission Board Meeting September 23,2020 Lvuina I luusin Conmiksiun Minutes August 3G.20'_(i IJ11C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Public Comment: limit 3 minutes per person Other Business: None Adjournment: The meeting was adjourned at 6:31 p.m. Date ky'n bbinson, Chair Date bug ing, Acti ecreta TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" ' Lansing Housing Commission Board Meeting September 23, 2020 LansinLI I lousing Commission N4inutes AuIusl 26.2020 Page 6 01,6 Lansing Housing Commission (LHC) August Board Meeting August 26, 2020 J H" C 0 %'1 NI I S S I ON Agenda LUC Provide update on the RAD process for each property P p p Y ass s. ���� ��.,� �+r �� � �r 1�'r .✓sue-ys�� al �,.. �.: s. Discuss the relocation Ian and requirements ......r. .�.u�'��utt7n� ik Y��'���St ,x�ar, YY�€v�h a�i'S•fL�^.�iS�s�i� e r'.. h _air � ��: s Highlight specific details and activities designed to support residents LHC continues to make progress on RAD conversion at all 4 properties LHC and is approaching significant milestones for each Develop Conduct Portfolio Submit Conduct Receive Close Start Strategy RIN Award / LIHTC GIN LIHTC Financing Construction HUD Site CHAP App. Decision Initiative 1 I I I 1 I I Mount I I 1 I 1 1 1 1 t 1 1 t t 1 I 1 1 1 1 1 1 I 1 1 1 _ / ; �' Sept 30 Oct 31 • V. , k,' 1 1 1 1 1 1 1� 1 I 1 1 1 1 2020 1 2020 . I 1 I I 1 t I 1 1 1 1 I 1 1 1 South © r} Oct 31 Nov 30 Washington 2020 2020 I 1 I 1 I I 1 I 1 1 1 1 1 1 I 1 1 1 I I 1 I I 1 I 1 I I 1 1 1 1 1 1 1 1 I I I 1 1 1 1 1 1 I © Hildebrandt / ,- August Fall Winter Spring ' ' 2020 2020 2021 2021 La I 1 I 1 1 I 1 I 1 1 1 1 1 I I I I I 1 1 I Roy August Fall Winter Spring Q 2020 ; 2020 2021 2021 1 1 1 1 1 I 1 I I I 1 I 1 1 1 I I 1 1 1 I I I 1 1 1 I A relocation plan is a RAD requirement to support rights, as well as setup L.HC public housing agencies for successful conversions Overview Relocation Relocation Plan 33 Pages 4 Main Sections that Inform residents of the project rable of Contents outline the RAD and and impact on their lives rehabilitation _ • Document information for plan I Pto,C t/dKat.,,andDext;plwo...._......_......._....................................._..._..._.............__........_.... process related to execution and future reference 11-A'In relocation Satisfy HUD requirements for C. RAD conversion 11.R!IIKa,idn NeedtAsuttrnenl.............._............-.....__.._...._..—........._......._..._....._........__.....1 a.Nd.LnglA...._.....-_.... ........ ........................._...._._._.._.._._._.._...-.___...------..__._.._._........,, . Attachments with 1k _ _ I It resident rights, TeNeeds 1' FAQs, and other C.ReataCemenl tlouvng 3JPtCi............_...._.__........._...:_....___...._......—......._.........................1 F.Rt•s:d<nlll—and Clnr.�titY--..._.__............._........................................_..........._..,...............3 communications G.N 1. I1.He. Housing Resources .1 V.RO. 1 A PmtlamOble%i s.StandardsandAssurances._.........._...................._._......._...........-......_,1 Additional figures, BRt!otabon Advisory Asslstarrce.._.......__................._............................_.........................................I e.Rr Relocation facts, and relevant I It Program U.The .1 data F.Dvrr.Ho.,.dT.nam,.._..._.......__...._..................._..........._....._......_...................._............._...... . Provide to HUD for approval G.Post•ottup H.Tum,nalid List of Figures during RAD conversion process 1.Termmatwn rlgute 1:Regbnal ProleK[Fte Setting..._................................_......._.......................... .! J.Rrcurd Ke< ..........._..__ ._riglre7:S..hWash!ngton Pat«Sit.............. _ ._ — ...... . - K.Rebcatron Figure 3:Anial V—of Proiett Vinnity.....................--......................................... 1 G--4 Review relevant parts with M.Nikcl p LtstofTables tenants during meetings N.Immig.at abk 1:2t310 Census Pop,laGon-Cdy of lNC and Impacted Tract.........................................._.... .... o.Gtiran Ri Table 2:2010 Census Housing Units-Cafe of LNC and Impaced Tract.._.......___.._......_._.._............... P,Hen-ofun. - q.Protect Tin Table 3:Housing Unn,and Brdrdom Sixes 11A0 Umttl•----- - --...._._.__.....__.........................1 R. :cd JTable a:Tenant lneonle Lmelif133 NouuMldtl............................._............_..._......_._._..........._.....1 Table 5:Rate and tthn--y Information f3%Indmdwisl...........__...__..._.........._._..__...................1 ab!e B:Availed.,,and Cost of Rrbfa--Rental Nou,ir•.g...,..,...._....._.„_............_....„................ 3 ab;e 7:SamZ!c Con,;—lmn of Rental Assivanee Payments...............................................................2. i�. Ilr,l As outlined in the relocation plan, residents can expect significant LHC support from the LHC team in a number of critical areas SupportRelocation Plan • LHC will conduct formal 1:1 meetings (via zoom/phone) and written communications Communications LHC teams are available for informal meetings and questions throughout the process • Quarterly newsletters with general RAID updates are provided to residents • Goal is to not have anyone move offsite during the rehabilitation • Goal is to have most residents move only 1 time Moving services are provided to residents litePacking Licensed moving company will move resident's belonging from one unit to another services and supplies are available to residents upon request • LHC teams will work with residents to support the transition of utilities and services • - LHC will work with residents to ensure families are in right sized homes S LHC team will use the relocation plan to guide residents through a LHC cu\i�nssi��x process for residents leverage resources and minimize disruptions Individual Resident RAID Meetings Conduct 1:1 meetings with residents to identify housing needs 9- Block Move Schedule Estimates ®x � • Receive schedule for block unit moves based on address ® - • Understand the initial schedule are based on estimates only and intended to give residents an idea of move timelines but not exact dates Latest move date information and additional instructions - • Receive communication with move date updates and instructions related to moving services • Receive new address information Final move date, new address, and pack/move instructions • Receive communication with move date updates and instructions related to moving services Schedule utility and other service providers (as needed) and address information Verbal Check-in - Conduct conversation with resident to address any final question � O O O - Move to New Unit a - • Execute move to new unit with the moving services identified in the needs assessment 2 - - • Confirm utilities and other services are setup properly and running as expected c�� While planning and goals are great for preparation, projects of this do LHC not come without potential challenges Challenge Description Mitigation • Minimal number and turnover of 4 and 5 bedroom units • Identifying potential scattered sites with 4 :4 and 5 Bedroom • Difficult to have enough vacancies to and 5 bedrooms as temporary locations Units move families in 4 and 5 bedroom units to vacant one • Investigating other alternatives (i.e.• Result might be an offsite move or hotels) multiple on-site moves • Communicating with residents to stay • Significant outstanding utility bill balances current and/or catch up on these bills could create problems when moving • Organizing conversations with organizations who can aide in situations service to new address where significant outstanding balances may exist • Residents have concerns moving to a new unit because of bugs at multiple • Working with Rose to create a schedule • locations for evaluating and treating units prior to • These concerns should be offset prior to unit construction dates unit construction dates and moves 7 �"MG vP�G� C COMMISSION Housing Choice Voucher Program 419 Cherry St Lansing,MI 48933 (517)487.65500 Fax(517)487.6977 Resolution No. 1320 Adopted By the Lansing Housing Commission September 26, 2020 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Doug Fleming, acting in the capacity of Executive Director, is authorized to approve the payment standards for the Housing Choice Voucher Program as stated. Chair Yeas Nays V Abstentions fttes I ecret For Clerk Use Only Resolution No. 1320 Date Adopted 09/23/2020 TDDn7Y#1-800-545-1833 Ext.919 e ` " "Equal Housing Opportunity"F r\�X-,4 i 110(. LHC COMMISSION 410 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 September 26, 2020 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to use a higher payment standard than the HUD Published 2021 Fair Market Rent - Resolution No. 1320. RECOMMENDATION: Staff recommends the Board authorize Doug Fleming, acting in his capacity as Interim Executive Director or his designee, to approve the recommended change to the LHC payment standards for use in all Housing Choice Voucher rental calculations. CONTACT PERSON: Kim Shirey Housing Choice Voucher Supervisor SUMMARY This resolution authorizes LHC to use payment standards which are 10% higher than the published fair market rents as established by the U.S. Department of Housing & Urban Development ("HUD") in compliance with 24 CFR sec. 982.503 BACKGROUND: 24 CFR 982.503(A) states, Payment standard schedule. (1) HUD publishes the fair market rents for each market area in the United States (see part 888 of this title). The PHA must adopt a payment standard schedule that establishes voucher payment standard amounts for each FMR area in the PHA jurisdiction. For each FMR area, the PHA must establish payment standard amounts for each "unit size." Unit size is measured by the number of bedrooms (zero-bedroom, one-bedroom, and so on). SEMAP Indicator 8 also measures the PHA's compliance in setting its payment standards within the basic range, or other amount approved by HUD. The PHA's voucher program payment schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). _ I I TDDrTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 23,2020 Transmittal Approving LHC's 2021 Payment Standards Department of Housing and Urban Development-Resolution No. 1320 Page 1 of 2 PHA's must obtain Board approval for the agency's payment standards as recommended during the 2015 HUD Office of Inspector General Audit. The 2020 HUD approved Fair Market rents are as follows: Final FY 2020 FMRs By Unit Bedrooms One- Two- Three- Four- Efficiency Bedroom Bedroom Bedroom Bedroom $710 $740 $909 $1171 $1264 The Lansing Housing Commission proposed payment standards are as follows: LHC Payment Standards By Unit Bedroom One- Two- Three- Four- Efficiency Bedroom Bedroom Bedroom Bedroom $781 — $814 $999 $1288 $1390� FINANCIAL CONSIDERATIONS If LHC fails to gain Board approval of HCV payment standards it can result in an audit finding with HUD. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, Board approval was a required corrective action in the 2015 Office of Inspector General Audit. Respectfully Submitted, , 4ule ing, Secre to the Board H sing Commission TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity" . .I Lansing Housing Commission Board Meeting September 23,2020 Transmittal Approving LHC's 2021 Payment Standards Department of Housing and Urban Development-Resolution No. 1320 Page 2 of 2 vP�5�r1G HUVS��G, LHC COMMISSION Housing Choice Voucher Program 419 Cherry St Lansing,MI 48933 (517)487-65500 Fax(517)487-6977 Resolution No. 1321 Adopted By the Lansing Housing Commission September 26, 2020 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Doug Fleming, acting in the capacity of Executive Director, is authorized to approve the 2021 Utility Allowances for the Housing Choice Voucher Program as stated. Chair Yeas Nays Abstentions Attest: Se reta For Clerk Use Only Resolution No. 1321 Date Adopted September 23, 2020 TDDrrTY#1-800-545-1833 Ext.919 LL--U 'Equal Housing Opportunity"� LHC COMN1ISSi0N 410 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 September 26, 2020 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION: SUBJECT: Approval to use the updated utility allowances per the July 2019 Nelrod Utility Study. - Resolution No. 1321. RECOMMENDATION: Staff recommends the Board authorize Doug Fleming, acting in his capacity as Executive Director or his designee, approve the recommended change to the LHC utility allowance for use in all Housing Choice Voucher rental calculations. CONTACT PERSON: Kim Shirey Housing Choice Voucher Supervisor SUMMARY This resolution authorizes LHC to use utility allowances established by the 2020/2021 Nelrod utility study for all Housing Choice Voucher Calculations. BACKGROUND Per 24CFR982.517 a PHA-established utility allowance schedule is used in determining family share and PHA subsidy. The PHA must maintain a utility allowance schedule for (1) all tenant-paid utilities, (2) the cost of tenant-supplied refrigerators and ranges, and (3) other tenant-paid housing services such as trash collection. The utility allowance schedule must be determined based on the typical cost of utilities and services paid by energy-conservative households that occupy housing of similar size and type in the same locality. In developing the schedule, the PHA must use normal patterns of consumption for the community as a whole, and current utility rates. TDDlTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 23,2020 Transmittal Approval of the 2020 Utility Allowance Schedule Department of Housing and Urban Development-Resolution No. 1321 Page 1 of 2 The utility allowance must include the utilities and services that are necessary in the locality to provide housing that complies with housing quality standards. Costs for telephone, cable/satellite television, and internet services are not included in the utility allowance schedule. In the utility allowance schedule, the PHA must classify utilities and other housing services according to the following general categories: space heating; air conditioning; cooking; water heating; water; sewer; trash collection; other electric; cost of tenant- supplied refrigerator; cost of tenant-supplied range; and other specified housing services. See attached 2021 Utility Sheets to become effective November 1. 2020. FINANCIAL CONSIDERATIONS If LHC fails to gain Board approval of the updated utility allowances it will be become an audit finding, and a SEMAP submission reduction. POLICY CONSIDERATIONS: LHC has no specific policy regarding this action. However, Board is being requested due the financial consideration the ve on program operations. Respectfully Submitted, ougla ming, Secre o r t ry to the B Lansin I ing Commission TDDnTY#: 1-800-545-1833 Ext.919 � "Equal Housing Opportunity`k� Lansing Housing Commission Board Meeting September 23,2020 Transmittal Approval of the 2020 Utility Allowance Schedule Department of Housing and Urban Development-Resolution No. 1321 Page 2 of 2 Lansing Housing Commission Summary Results for AUGUST FY2021 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 2,846 (3,491) (3,101) 5,813 2,066 512 2,353 (27,345) Tenant Revenue Variance (5,617) (9,377) (8,515) (4,137) (27,646) - - HUD Revenue Variance 7,682 6,231 7,503 7,274 28,689 202 1,534 (27,215) Capital Fund Income 1,750 1,750 1,750 1,750 7,000 - - - Other Income (969) (2,094) (3,839) 926 (5,977) 310 819 (130) Other - - - 0 - - 0 Budgeted Revenue 107,581 121,608 109,400 83,869 422,458 67,899 81,131 958,471 %Variance fav(unfav) 3% -3% -3% 7% 0% 1% 3% -3% EXPENSES: Total Expense Variance Unfav(Fav) (41,547) (11,915) (23,141) 3,694 (72,909) (5,166) (6,663) 9,811 Salary Expenses (1,678) (2,003) (1,895) (292) (5,868) (171) (2,351) - Employee Benefit Expenses (3,142) 1,485 (414) 3,847 1,776 444 (2,183) Utilities (2,305) 563 457 1,633 347 (1,191) 128 Write-offs (3,731) 1,291 (2,351) (591) (5,382) - Legal (1,900) (1,760) (2,479) (1,375) (7,514) (3,800) - Professional Services 1,193 1,186 723 912 4,015 (2,291) 535 Admin Services 1,185 1,185 1,185 - 3,555 75 239 Recreation/Other Services (1,239) (1,283) (564) (100) (3,186) - Insurance (206) (162) (157) (146) (670) (413) (700) Sundry/Postage/Office Supplies 107 (219) (32) (508) (652) 248 1,306 Management Fee (324) 356 249 (326) (46) - 307 - HAP Expense - - 9,811 Inspections 75 (3S0) - (275) - (4,841) - Maintenance Costs (15,948) (7,414) (8,568) 1,056 (30,873) (429) (266) Maintenance Contract-Unit Turns (15,000) (6,974) (7,125) (2,465) (31,564) - - - Other 1,365 1,833 (1,820) 2,049 3,427 2,361 1,164 (0) Budgeted Expense 111,211 117,580 113,124 92,353 434,269 53,987 87,913 957,456 %Variance fav(unfav) 37% 10% 20% -4% 17% 10% 8`Yo -1% Curr Mo.Actual Net Income(Lass) $ 40,762 $ 12,453 $ 16,316 $ (6,365) $ 63,165 S 19,591 $ 2,234 $ (36,141) YTD Actual Net Income(Loss)Net of CWIP $ 81,484 $ 40,687 $ 53,578 $ 1,239 $ 176,988 $ 52,978 $ 26,201 $ (58,133) Prior YR YTD Net Income(Loss) $ 46,732 S 54,285 $ (9,597} $ 24,425 $ 115,845 $ 31,360 $ 17,836 $ 289,126 Cash Balance-August $ 680,613 $ 705,657 S 739,794 $ 646,637 $ 2,772,701 $ 569,796 1 094 916 $ 445,049 Cash Balance-July $ 639,965 $ 692,884 $ 737,580 $ 666,407 $ 2,736,836 $ 630,348 $ 862,795 480,30 Cash Balance-June $ 586,642 $ 691,966 $ 675,747 $ 625,621 $ 2,579,975 $ 856,102 $ 827,066 $ 496,344 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2008\Summary 2008\Summary MTD 9/17/2020 2:13 PM Lansing Housing Commission Summary Results YTD for AUGUST FY2021 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 10,740 (8,122) (11,073) 9,770 1,315 968 13,117 (55,031) Tenant Revenue Variance (11,023) (18,769) (18,169) (5,559) (53,520) - - HUD Revenue Variance 14,417 11,515 14,060 13,602 53,593 403 11,754 (54,430) Capital Fund Income 1,750 1,750 1,750 1,750 7,000 - - - Other Income 5,596 (2,618) (8,713) (23) (5,758) 565 1,363 (601) Other - - - (0) _ _ 0 Budgeted Revenue 215,262 242,946 218,800 167,788 844,796 135,799 162,262 1,916,942 %Variance fav(unfav) 5% -3% -5% 6% 0% 1% 8% -3% EXPENSES: Total Expense Variance Unfav(Fav) (87,352) (46,413) (78,880) (15,608) (228,253) (30,478) (28,306) 5,132 Salary Expenses (367) (4,337) (4,015) 2,186 (6,534) (33) (5,255) - Employee Benefit Expenses (6,541) (3,924) (6,036) 658 (15,842) (1,401) (8,438) - Utilities (4,903) 96 630 (344) (4,522) (1,220) 128 - Write-offs (6,231) 491 (4,551) (1,341) (11,632) - - Legal (3,600) (3,480) (4,979) (2,750) (14,809) (4,100) - - Professional Services 532 (32) (392) 51 160 (3,561) (406) - Admin Services 1,185 1,185 1,185 - 3,555 (19,181) - - Management Improvement - - - - - _ _ Insurance (837) (748) (739) (717) (3,041) 3,787 (1,401) - Sundry/Postage/Office Supplies 732 (2,529) (39) (730) (2,566) (2,024) 255 Management Fee (598) 712 395 (601) (92) - 614 - HAP Expense - - 5,132 Pilot (235) (2,029) (1,457) (386) (4,108) - - Inspections 150 (475) - (325) - (12,041) Maintenance Costs (35,593) (20,317) (32,668) (7,774) (96,352) (881) (547) - Maintenance Contract-Unit Turns (30,000) (13,568) (21,125) (5,465) (70,158) - - - Other (1,048) 2,068 (4,614) 1,606 (1,988) (1,863) (1,215) - Budgeted Expense 231,870 240,550 233,030 191,927 897,376 114,267 177,484 1,914,912 %Variance fav(unfav) 38% 19% 34% 8% 25% 27% 16% Oho YTD Actual Net Income(Loss)Net of CWIP $ 81,484 $ 40,687 $ 53,578 $ 1,239 $ 176,988 $ 52,978 $ 26,201 $ (58,133) YTD Budgeted Net Income(Loss) $ (16,608) $ 2,396 $ (14,230) $ (24,139) $ (52,580) $ 21,532 $ (15,222) $ 2,030 Prior YR YTD Net Income(Loss) $ 46,732 $ 54,285 $ (9,597) 5 24,425 $ 115,845 $ 31,360 S 17,836 $ 289,126 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2008\Summary 2008\Summary YTD 9/17/2020 2:13 PM AUGUST Ratios HCV Ratios Prior Months Number of Vouchers Used 1,750 07/20 $ 542.59 HCV 8002 Expenses $ 967,266.70 06/20 $ 536.53 Average Cost Per Voucher $ 552.72 05/20 $ 549.79 UPH Ratios Prior Months PY Aug Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total Total YTD Average Number of Units leased 186 216 206 182 790 811 07/20 95.0% Number of Passible Units 202 220 213 198 833 830 06/20 95.9% Year-to-Date Occupancy Rate 92.1% 98.2% 96.7% 91.9% 94.8% 97.7%05/20 96.0% Average Revenue Per Occupied Unit 07/20 $ 532.98 Total LIPH Revenue $ 110,426.50 $ 118,117.25 $ 106,298.77 $ 89,681.63 $ 424,524.15 $ 472,555.53 06/20 $ 565.62 Average Revenue Per Occupied Unit $ 593.69 $ 546.84 $ 516.01 $ 492.76 $ 537.37 $ 582.68 05/20 $ 504.13 Average Tenant Revenue Per Occupied Unit 07/20 $ 109.08 Total Tenant Revenue $ 24,101.00 5 21,503.00 $ 16,745.00 $ 22,162.91 $ 84,511.91 $ 130,256.00 06/20 $ 107.06 Average Tenant Revenue Per Occupied Unit 129.58 99.55 81.29 121.77 $ 106.98 $ 160.61 05/20 $ 119.70 Average Cost Per Occupied Unit 07/20 $ 389.08 YTD Average Monthly Expenses $ 72,258.93 $ 97,068.39 $ 77,074.77 $ 88,159.48 $ 334,561.57 $ 428,016.12 06/20 $ 574.29 Average Cost Per Occupied Unit 398.49 449.39 374.15 484.39 423.50 $ 527.76 05/20 $ 577.54 Company Ratios Operating Reserves Mt.Vernon Hildebrandt LaRoy Froh S.Washington COCC HCV Admin Bank Account Balance $ 680,612.56 $ 705,657.27 $ 739,793.73 $ 646,637.12 $ 569,795.74 $ 1,094,916.37 YTD Expenses $ 144,517.86 $ 194,136.78 $ 154,149.53 $ 176,318.96 $ 83,789.11 $ 149,178.13 Number of Months 2 2 2 2 2 2 Average Monthly Expenses $ 72,258.93 $ 97,068.39 $ 77,074.77 $ 88,159.48 $ 41,894.56 $ 74,589.07 Number of Months of Operating Reserves(would like to have 4 months of operating reserves) 9.42 7.27 9.60 7.33 13.60 14.68 Prior Months 07/20 8.55 7.83 11.49 8.30 18.03 12.70 06/20 5.16 5.73 5.66 5.95 14.23 11.20 05/20 5.12 5.63 5.94 5.85 17.91 12.21 06/19 3.58 3.90 4.78 4.51 17.81 7.12 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2008\Summary 2008\Ratios All 9/17/2020 2:13 PM Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending August 31,2020 YTD Amount YTO Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 48,413 $ 59,436 $ (11,023) $ 84,250 $ 356,616 $ 297,180 Tenant Revenue-Other 2,211 5,050 (2,839) 9,666 30,300 25,250 Total Tenant Revenue $ 50,624 $ 64.466 $ (13,862) $ 93,916 $ 386.916 $ 322,430 HUD PHA Operating Grants 165,063 150,646 14,417 164.108 903,876 753,230 CFP Operational Income (1,750) - (1,750) 955 150,000 150,000 Fraud Recovery and Other 8,565 130 8,435 131 7,106 6,976 Total Operating Revenue $ 222,502 $ 215 6262 $ 7,240 $ 259,110 $ 1,447,898 $ 1,232,636 Administrative Salaries $ 17,663 $ 17,708 $ (45) $ 16,838 $ 93,485 $ 75,777 Auditing Fees - - - - 5,665 5,665 Management Fees 19,303 19,901 (598) 20,310 119,403 99,503 Bookkeeping Fees 2,798 2,910 (112) 2,970 17,460 14,550 Employee Benefits Contributions -Admin 2,125 6,691 (4,566) 4,626 38,203 31,512 Office Expenses 8,018 7.848 170 4,830 45,338 37,490 Legal - 3,600 (3,600) - 18,700 15,100 Travel - 200 (200) 93 1,200 1,000 Other - - - 1,100 - - Tenant Services-Other 294 3,066 (2,772) (696) 18,396 15,330 Water 15,469 18,000 (2,531) 16,187 109,600 91,600 Electricity 8.020 7,200 820 7,306 44,100 36,900 Gas 2,707 5,900 (3,193) 4,640 57,900 52,000 Other Utilities Expense - - - 34 7,200 7,200 Ordinary Maintenance and Operations-Labor 15.765 16,087 (322) 12,369 85,040 68,953 Ordinary Maintenance and Operations-Materic 2,014 14,350 (12,336) 19,007 80,000 65,650 Ordinary Maintenance and Operations-Contra. 25,119 75,560 (50,441) 46,141 435,240 359,680 Employee Benefits Contributions -Ordinary 7,006 8,981 (1,974) 8,544 50,097 41,116 Protective Services-Other Contract Costs 532 600 (68) 387 3,200 2,600 Property Insurance 7,104 7,218 (114) 8,596 46,917 39,699 Liability Insurance 2,786 2,786 (0) 3,144 18,109 15,323 Workers Compensation - 298 (298) 149 1.788 1,490 All Other Insurance - 425 (425) - 1,700 1,275 Other General Expenses 3,238 2,705 532 6,983 20,486 17,780 Compensated Absences - - - - - - Payment in Lieu of Taxes 2,099 2,334 (235) 4,695 11,502 9,168 Bad debt-Tenant Rents (1,231) 5,000 (6,231) 21,381 30,000 25,000 Interest Expense 2,503 2,503 - 2,746 14,389 11,886 Total Operating Expenses $ 143,333 $ 231,870 $ (88,537) $ 212,380 $ 1,375,116 $ 1,143.246 Net Income(Loss) $ 79,169 $ (16,608) $ 95,777 $ 46,730 $ 72,782 $ 89,390 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending August 31,2020 YTD Amount YTD Budget YT13 Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 42,991 $ 61,760 $ (18,769) $ 72,129 $ 370,560 $ 308.800 Tenant Revenue-Other 2.038 4,600 (2,562) 5,713 27,000 22,400 Total Tenant Revenue $ 45,029 $ 66,360 $ (21,331) $ 77,842 S 397,560 $ 331,200 HUD PHA Operating Grants 188,001 176,486 11,515 186,235 1,058,916 882,430 CFP Operational Income (1,750) - (1,750) 955 80,000 80,000 Fraud Recovery and Other 44 100 (56) 37 7,090 6,990 Total Operating Revenue S 231,324 $ 242,946 $ (11,622) S 265,069 S 1,543,566 S 1,300,620 Administrative Salaries $ 18,337 $ 18,221 $ 116 $ 17,278 $ 95,744 $ 77,523 Auditing Fees - - - - 5,665 5,665 Management Fees 22,356 21,644 712 22,157 129,866 108,222 Bookkeeping Fees 3,240 3,165 75 3,241 18,990 15,825 Employee Benefits Contributions -Admin 4,248 6.249 (2,001) 7.399 35,508 29,260 Office Expenses 7,937 6,182 1,755 5,311 48,660 42,478 Legal 80 3,560 (3,480) 1,036 27,215 23,655 Travel - 160 (160) 154 960 800 Other - - - (389) 300 300 Tenant Services-Other 650 3,866 (3,216) 857 23,196 19,330 Water 19,046 17,450 1,596 17,413 110.550 93,100 Electricity 5,032 5,650 (618) 5.063 32,720 27,070 Gas 2,776 2,720 56 2,455 57,520 54,800 Other Utilities Expense - - - - 8,050 8,050 Ordinary Maintenance and Operations-Labor 12,858 17,311 (4,453) 19,045 91.473 74.162 Ordinary Maintenance and Operations-Material 9,687 14,400 (4,713) 7,936 81,710 67.310 Ordinary Maintenance and Operations-Contrac 55,382 84,400 (29,018) 63,079 485.750 401,350 Employee Benefits Contributions -Ordinary 9,616 11,539 (1,923) 10.961 64,887 53,347 Protective Services-Other Contract Costs 622 630 (8) 622 3,780 3,150 Property Insurance 7,268 7268 0 7,641 47,242 39,974 Liability Insurance 2,716 2,716 0 2,545 17,654 14,938 Workers Compensation - 324 (324) 162 1.944 1,620 All Other Insurance - 425 (425) - 1,700 1,275 Other General Expenses 3,432 3,464 (32) 6.789 26,439 22,975 Compensated Absences - - - Payment in Lieu of Taxes 1,405 3,434 (2,029) 4,642 16,017 12,583 Bad debt-Tenant Rents 2,091 1,600 491 809 9.600 8,000 Interest Expense 4,171 4,171 - 4,576 23,981 19,810 Total Operating Expenses S 192,952 $ 240,550 $ (47,598) S 210.782 $ 1,467,121 $ 1.226.571 Net Income(Loss) $ 38,372 S 2,396 S 35,976 S 54,287 $ 76,445 $ 74.049 Lansing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending August 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 32,351 $ 50,520 $ (18,169) $ 53,334 $ 303,120 $ 252,600 Tenant Revenue-Other 424 9,040 (8,616) 18.558 54,240 45,200 Total Tenant Revenue $ 32,775 $ 59,560 $ (26,785) $ 71,892 S 357.360 $ 297.800 HUD PHA Operating Grants 173,070 159,010 14,060 168,598 954,060 795,050 CFP Operational Income (1,750) - (1,750) 955 155.000 155,000 Fraud Recovery and Other 132 230 (98) 266 7.805 7,576 Total Operating Revenue $ 204,227 S 218,800 $ (14,573) $ 241,711 S 1.474,226 $ 1,255,426 Administrative Salaries $ 20,923 $ 17,642 $ 3,282 $ 15,939 $ 92,679 $ 75.038 Auditing Fees - - - - 5,665 5,665 Management Fees 21.321 20,926 395 21,286 125,558 104,632 Bookkeeping Fees 3,091 3,060 31 3,068 18,360 15,300 Employee Benefits Contributions -Admin 4,264 8,247 (3,983) 4.419 46,681 38,435 Office Expenses 6,444 9.348 (2,904) 4,889 39,241 29,893 Legal 21 5,000 (4,979) 100 30,000 25.000 Travel - _ Other - 1,000 (1,000) (96) 6,000 5.000 Tenant Services-Other 969 3,066 (2,097) 505 18,396 15,330 Water 12,657 12,000 657 11,360 73,500 61.500 Electricity 7,383 7.600 (217) 7,110 47,600 40,000 Gas 3,910 3,700 210 3,657 40,700 37.000 Other Utilities Expense 80 100 (20) 44 13,500 13,400 Ordinary Maintenance and Operations-Labor 11,177 18,474 (7,297) 17,286 97,648 79,174 Ordinary Maintenance and Operations-Material 4,292 16,000 (11,708) 33,482 94,400 78.400 Ordinary Maintenance and Operations-Contrac 28.867 70,200 (41,333) 78,111 417,200 347,000 Employee Benefits Contributions -Ordinary 8,010 10,062 (2,053) 7,994 58,195 48,133 Protective Services-Other Contract Costs 690 600 90 590 3.600 3,000 Property Insurance 9,429 9,428 1 10,825 61,282 51,854 Liability Insurance 3,381 3,382 (1) 5,009 21,983 18,601 Workers Compensation - 314 (314) 157 1,884 1,570 All Other Insurance - 425 (425) - 1,700 1,275 Other General Expenses 2,918 3,310 (392) 6,709 24,360 21,050 Compensated Absences - - - _ - Paymenl in Lieu of Taxes 825 2,282 (1,457) 155 11.492 9,210 Bad debt-Tenant Rents (151) 4,400 (4,551) 16,005 26,400 22,000 Interest Expense 2,464 2,464 - 2.703 14,166 11,702 Total Operating Expenses $ 152,965 $ 233,030 S (80,055) $ 251.307 $ 1,392.191 S 1.159.161 Net Income(Loss) $ 51,263 $ (14.230) S 65,492 S (9.596) $ 82.035 $ 96,265 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending August 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 47,041 $ 52,600 S (5,559) $ 60,399 $ 315,600 $ 263.000 Tenant Revenue-Other 3,334 4,080 (746) 1,383 24,480 20,400 Total Tenant Revenue $ 50,375 $ 56,680 $ (6,305) $ 61,782 $ 340,080 $ 283.400 HUD PHA Operating Grants 123,944 110,342 13,602 123.043 662,052 551,710 CFP Operational Income (1,750) - (1,750) 955 227,623 227.623 Fraud Recovery and Other 1,489 766 723 20,207 11,022 10,256 Total Operating Revenue $ 174,058 $ 167,788 $ 6,270 $ 205,987 $ 1,240,777 $ 1,072,989 Administrative Salaries $ 13,460 $ 13,762 $ (302) $ 17,360 $ 73,230 $ 59,468 Auditing Fees - - - - 5,665 5,665 Management Fees 18,889 19,490 (601) 19,696 116,941 97,451 Bookkeeping Fees 2,738 2,850 (112) 2,947 17,100 14,250 Employee Benefits Contributions -Admin 7,170 7,184 (13) 8,257 41,741 34,557 Office Expenses 9,561 8,596 965 4,931 41,249 32,653 Legal - 2,750 (2,750) - 16,500 13,750 Travel _ _ Other - - - 247 - - Tenanl Services-Other 900 2,000 (1,100) 1,000 12,000 10,000 Water 31,070 33,200 (2,130) 31,550 204,200 171,000 Electricity 20,767 19,300 1,467 18,983 118,500 99,200 Gas 2,110 1,800 310 3,407 47,000 45,200 Other Utilities Expense 69 60 9 58 1,515 1,455 Ordinary Maintenance and Operations-Labor 22,798 20,310 2,488 18,202 106,684 86,374 Ordinary Maintenance and Operations-Material 2,501 11,392 (8,891) 9,365 66,752 55,360 Ordinary Maintenance and Operations-Contrac 15,818 19,020 (3,202) 25,707 117,225 98,205 Employee Benefits Contributions -Ordinary 11,252 10,581 672 7,781 59,225 48,645 Protective Services-Other Contract Costs 318 340 (22) 318 2,040 1,700 Property Insurance 9,312 9,312 (0) 4,457 60,528 51,216 Liability Insurance 4,337 4,336 1 3,294 28,184 23,848 Workers Compensation - 292 (292) 146 1,752 1,460 All Other Insurance - 425 (425) - 1,700 1,275 Other General Expenses 3,235 3,184 51 2,597 19,104 15,920 Compensated Absences - _ _ _ Payment in Lieu of Taxes (706) (320) (386) 647 (6,310) (5,990) Bad debt-Tenant Rents 159 1,500 (1,341) (6) 9,000 7,500 Interest Expense 563 563 - 617 3,235 2,672 Total Operating Expenses $ 176,319 $ 191,927 S (15,608) $ 181.561 $ 1,164.761 $ 972,834 Net Income(Loss) S (2,261} $ (24,139) S 21,878 $ 24,426 S 76,016 $ 100,155 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending August 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 170,796 $ 224,316 $ (53,520) $ 270,112 $ 1,345,896 $ 1,121,580 Tenant Revenue-Other 8,007 22,770 (14.763) 35,320 136.020 113,250 Total Tenant Revenue $ 178,803 $ 247,086 $ (68.283) $ 305,432 $ 1,481,916 $ 1.234.830 HUD PHA Operating Grants 650,077 596,484 53,593 641,984 3,578,904 2,982.420 CFP Operational Income (7,000) - (7,000) 3,820 612,623 612,623 Fraud Recovery and Other 10,231 1.226 9,005 20,641 33,024 31,798 Total Operating Revenue $ 832,111 $ 844,796 $ (12,685) $ 971.877 $ 5,706,467 $ 4,861,671 Administrative Salaries $ 70,383 $ 67,333 $ 3,050 $ 67,415 $ 355,139 $ 287,806 Auditing Fees - - - - 22,660 22,660 Management Fees 81.869 81,961 (92) 83,449 491,769 409.807 Bookkeeping Fees 11.867 11,985 (118) 12,226 71,910 59.925 Employee Benefits Contributions-Administrativr 17,607 28,370 (10.563) 24.701 162,133 133,763 Office Expenses 31,961 31,974 (13) 19.961 174,488 142.514 Legal Expense 101 14,910 (14,809) 1,136 92,415 77,505 Travel - 360 (360) 247 2,160 1,800 Other - 1,000 (1,000) 862 6.300 5.300 Tenant Services-Other 2.813 11,998 (9,185) 1.666 71,988 59,990 Water 78,242 80,650 (2,408) 76,510 497,850 417,200 Electricity 41,202 39.750 1,452 38,462 242,920 203,170 Gas 11,503 14,120 (2,617) 14,159 203.120 189,000 Other Utilities Expense 149 160 (11) 136 30,265 30,105 Ordinary Maintenance and Operations-Labor 62,598 72,182 (9,584) M902 380,845 308,663 Ordinary Maintenance and Operations-Material 18.493 56.142 (37,649) 69,790 322.862 266.720 Ordinary Maintenance and Operations-Conlrac 125,186 249,180 (123,994) 213,038 1,455,415 1,206,235 Employee Benefits Contributions-Ordinary 35,885 41.163 (5,278) 35,280 232,404 191,241 Protective Services-Other Contract Costs 2,163 2,170 (8) 1,917 12,620 10,450 Property Insurance 33,113 33,226 (113) 31,519 215,969 182,743 Liability Insurance 13,220 13,220 (0) 13,992 85,930 72,710 Workers Compensation - 1,228 (1,228) 614 7.368 6,140 All Other Insurance - 1,700 (1,700) - 6,800 5,100 Other General Expenses 12,824 12,664 160 23,078 90,369 77,725 Compensated Absences - - - - - - Payments in Lieu of Taxes 3,622 7,730 (4,108) 10,139 32,701 24,971 Bad debt-Tenant Rents 868 12,500 (11,632) 38,189 75,000 62.500 Interest Expense 9,700 9,700 - 10,642 55,770 46,070 Total Operating Expenses $ 665.568 $ 897,376 $ (231.808) $ 856,030 $ 5.399,189 $ 4,501,813 Net Income(Loss) $ 166,543 $ (52,580) $ 219,123 $ 113,847 $ 307.278 $ 359,858 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending August 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 114,935 $ 114,414 $ 521 $ 118,049 $ 931,532 $ 817,118 Bookkeeping Fees Income 11,867 11,985 (118) 12,160 71910 59,925 Fraud Recovery and Other 8,855 9,400 (545) 9,965 79,530 70,130 Total Operating Revenue $ 135,657 $ 135,799 $ (142) $ 140,174 $ 1,082,972 $ 947,173 Administrative Salaries $ 27,182 $ 27,215 $ (33) $ 26,416 $ 143,359 $ 116,144 Auditing Fees - - - 5,665 5,665 Employee Benefits Contributions -Admin 6,339 7,940 (1,601) 8,347 45,022 37,082 Office Expenses 14,366 12,064 2,302 18,459 77,419 65,355 Legal - 4,100 (4,100) 1,251 17,600 13,500 Travel - - - - 8,100 8,100 Other 11 5,000 (4,989) 13,169 30,704 25,704 Tenant Services-Other - - - 4,006 - - Water 175 290 (115) 418 1,740 1,450 Electricity 1,719 2,900 (1,181) 2,832 14,400 11,500 Gas 105 100 5 74 2,815 2,715 Other Utilities Expense 71 - 71 29 500 500 Ordinary Maintenance and Operations-Materia 200 - 200 - _ _ Ordinary Maintenance and Operations-Contrac 37,787 1,018 36,769 1,137 6,708 5,690 Protective Services-Other Contract Costs 100 - 100 - 665 665 Property Insurance 382 382 (0) 318 2,483 2,101 Liability Insurance 113 226 (113) 113 1,469 1,243 Workers Compensation - 600 (600) 93 3,600 3,000 All Other Insurance - - - 2,388 - - Other General Expenses 36,186 52,172 (15,986) 29,275 313.032 260,860 Compensated Absences - - _ - - _ Interest Expense 260 260 - 490 970 710 Total Operating Expenses $ 124,994 $ 114,267 $ 10,727 $ 108,815 $ 676.251 $ 561,984 Net Income(Loss) $ 10,663 $ 21,532 $ (10,869) $ 31,359 $ 406,729 $ 385,189 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending August 31,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget HUD PHA Operating Grants $ 2,034,498 $ 2,077,174 $ (42,676) $ 2,352,237 $ 12,463,044 $ 10,385,870 Other Revenue 16 - 16 51 - - Fraud Recovery and Other 2,776 2,030 746 5,072 12,180 10,150 Total Operating Revenue $ 2,037,290 $ 2,079,204 $ (41,914) $ 2,357,360 $ 12,475,224 $ 10,396,020 Administrative Salaries $ 61,832 $ 64,303 $ (2,472) $ 60,772 $ 330,281 $ 265,978 Auditing Fees - - - - 28,325 28,325 Management Fees 33,066 32,452 614 34,600 194,714 162,262 Bookkeeping Fees _ _ _ _ _ - Employee Benefits Contributions -Admin 12,031 18.457 (6,427) 13,279 104,548 86,091 Office Expenses 40,261 40,336 (75) 33.637 146,630 106,294 Legal Expense - - _ - _ - Travel _ _ Other - 13,200 (13,200) 200 60,200 47,000 Tenant Services-Other - - Water _ Electricity Gas _ _ _ Other Utilities Expense 228 100 128 115 400 300 Ordinary Maintenance and Operations-Mated, - - - _ _ Ordinary Maintenance and Operations-Contra 1,288 676 612 4,490 4,056 - Protective services-Other Contract Costs - - - - 200 200 Property Insurance - _ _ _ _ - Liability Insurance 3,313 3,314 (1) 2,645 21,541 18,227 Workers Compensation - 1,400 (1,400) 1,183 8,400 7,000 All Other Insurance _ _ Other General Expenses 2,839 3,245 (406) 6,890 27,020 23,775 Compensated Absences _ _ _ _ - Housing Assistance Payments 1.920,044 1,914,912 5,132 1,892,687 11,489,472 9,574,560 Bad Debt-Tenant Rents - _ _ _ _ Interest Expense - _ _ _ - Total Operating Expenses $ 2,074,902 $ 2,092.396 $ (17,495) $ 2,050,398 $ 12,415,787 $ 10,323,391 Net Income(Loss) $ (37,611) $ (13,192) $ (24,419) $ 306,962 $ 59,437 $ 72,629 Lansing Housing Commission 2010 Mt.Vernon Park Balance Sheet for August 2020 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 33,296.60 1010-0000-111111 Chase Checking 26,647.78 666,612.56 1010-0000-112200 Accounts Receivable (989.05) 19,884.30 1010-0000-112201 Allowance for Doubtful Accounts 1,230.56 (8,152.56) 1010-0000-112220 A/R Repayment Agreement (126.00) 214.00 1010-2010-112500 Accounts Receivable HUD (75.00) - 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany 12,662.88 (36,758.74) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance (5,402,32) 2,305.67 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - 21,280.83 1010-3000-144000 Construction in Progress - 206,225.80 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501,502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 33,948.85 4,132,809.79 LIABILITIES 1010-0000-200000 OPEB Liability - 108,652.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable (2,375.23) - 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits (802.00) 31,913.60 1010-0000-211999 Tenant Refunds 662.00 6,559.67 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 18,932.37 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes 1,057.55 15,171.69 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (3,040.54) 325,532.66 1010-0000-260601 Note Payable-Curr-PNC - 37,051.98 TOTAL LIABILITIES (4,498.22) 811,565.48 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets 38,447.07 880,861.37 1010-0000-282000 Income and Expense Clearing - (1,946,524.56) 1010-0003-282000 Income and Expense Clearing - (77.99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,972,758.43 TOTAL EQUITY 38,447.07 3,321,244.31 TOTAL LIABILITES&EQUITY 33,948.86 4,132,809.79 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for August 2020 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 38,207.00 1020-0000-111111 Chase Checking 12,773.12 705,657.27 1020-0000-112200 Accounts Receivable 5,851.00 23,884.19 1020-0000-112201 Allowance for Doubtful Accounts (1,914.91) (9,792,52) 1020-0000-112220 A/R Repayment Agreement (78.00) 539.00 1020-2010-112500 Accounts Receivable HUD (56.25) - 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany (8,555.17) (30,303.40) 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance (4,992.43) 2,732.96 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 69,703.98 1020-3000-144000 Construction in Progress - 400,351.05 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment-Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 3,027.36 5,524,486.09 LIABILITIES 1020-0000-200000 OPEB Liability - 56,875.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable (2,769.53) - 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits (242.00) 37,840.00 1020-0000-211999 Tenant Refunds 324.00 9,889.53 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 21,455.02 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes 644.94 21,381.90 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr-PNC (5,067.56) 542,554.45 1020-0000-260601 Note Payable-Curr-PNC - 61,753.30 TOTAL LIABILITIES (7,110.15) 984,964.78 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets 10,137.51 3,366.16 1020-0000-282000 Income and Expense Clearing - (1,351,228.62) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 2,167,640.77 TOTAL EQUITY 10,137.51 4,539,521.31 TOTAL LIABILITES& EQUITY 3,027.36 5,524,486.09 Lansing Housing Commission 1080 La Roy Froh Townhomes Balance Sheet for August 2020 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 40,322.00 1080-0000-111111 Chase Checking 2,213.69 739,793.73 1080-0000-112200 Accounts Receivable (9,744.00) 27,666.95 1080-0000-112201 Allowance for Doubtful Accounts 2,254.92 (11,343.45) 1080-0000-112220 A/R Repayment Agreement (584.00) 1,227.62 1080-2010-112500 Accounts Receivable HUD (56.25) - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany 22,917.96 (23,228.01) 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance (6,404.96) 2,646.47 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress - 111,737.04 1080-3000-144000 Construction in Progress - 315,459.37 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow- MERS - 155,143.00 TOTAL ASSETS 10,597.36 5,027,508.58 LIABILITIES 1080-0000-200000 OPEB Liability - 91,582.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable (836.57) - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits (8.00) 40,612.00 1080-0000-211999 Tenant Refunds (52.00) 7,450.75 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 22,611.39 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes 486.76 10,778.76 1080-0000-214000 Accrued Comp Absences-non curr - 5,636.66 1080-0000-260600 Note Payable Non Curr-PNC (2,993.40) 320,485.65 1080-0000-260601 Note Payable-Curr- PNC - 36,477.53 TOTAL LIABILITIES (3,403.21) 820,393.94 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets 14,000.57 185,504.22 1080-0000-282000 Income and Expense Clearing - (1,605,961.61) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,623,103.03 TOTAL EQUITY 14,000.57 4,207,114.64 TOTAL LIABILITES&EQUITY 10,697.36 6,027,608.58 Lansing Housing Commission 1090 South Washington Park Balance Sheet for August 2020 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 23,084.00 1090-0000-111111 Chase Checking (19,770.30) 646,637.12 1090-0000-112200 Accounts Receivable 381.66 29,844.21 1090-0000-112201 Allowance for Doubtful Accounts (957.33) (12,236.13) 1090-0000-112220 A/R Repayment Agreement - - 1090-2010-112500 Accounts Receivable HUD (75.00) - 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany 11,930.25 (32,334.24) 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance (6,595.15) 2,599.12 1090-0000-140000 Land - 180,643.00 1090-0000-144000 Construction in Progress - 2,745.50 1090-3000-144000 Construction in Progress - 611,151.03 1090-0000-146000 Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment- Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,675.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566,612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow-MERS - 142,995.00 TOTAL ASSETS (16,085.87) 3,922,089.12 LIABILITIES 1090-0000-200000 OPEB Liability - 56,579.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable (3,656.07) - 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits (78,00) 23.010.00 1090-0000-211999 Tenant Refunds (167.04) 9,211.92 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual - 47,123.47 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes (635.97) (8,217.64) 1090-0000-214000 Accrued Comp Absences-non curr - 14,218.74 1090-0000-260600 Note Payable Non Curr-PNC (683.53) 73,181.76 1090-0000-260601 Note Payable-Curr- PNC - 8,329.51 TOTAL LIABILITIES (5,220.61) 487,605.90 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets (9,865.26) 49,777.47 1090-0000-282000 Income and Expense Clearing - (1,484.032.85) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,790,964.60 TOTAL EQUITY (9,865.26) 3,434,483.22 TOTAL LIABILITES&EQUITY (15,085.87i 3,922,089.12 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for August 2020 Period Amount Balance ASSETS 5005-0000-111101 General Fund Checking - - 5005-0000-111105 LHC-Payroll Account (100.00) 71,401.04 5005-0000-1 11 1 1 1 Chase Checking (60,551.85) 569,795.74 5005-0000-112500 Accounts Receivable HUD 51,921.25 600,669.24 5005-0000-112954 Accounts Receivables-Misc 25,912.50 (4,000.00) 5005-1010-115700 Intercompany (12,662.88) 36,758.74 5005-1020-115700 Intercompany 8,555.17 30.303.40 5005-1080-115700 Intercompany (22,917.96) 23,228.01 5005-1090-115700 Intercompany (11,930.25) 32,334.24 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (4,777.95) 51,563.42 5005-8002-115700 Intercompany 813.59 97,756.76 5005-8005-115700 Intercompany (5,682.23) (6,747.25) 5005-8010-115700 Intercompany (16,54) 4,617.17 5005-8021-115700 Intercompany - - 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance 899.28 10,219.94 5005-0000-121200 Prepaid-Other - 11,670.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 737,970.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364.287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG - 287,114.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS (30,537.87) 3,037,09fi.38 LIABILITIES 5005-0000-200000 OPEB Liability - 53,613.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable (2,683.49) - 5005-0000-211343 Accounts Payable Misc - 5005-0000-211703 Union Dues Payable (255.00) (510.00) 5005-0000-211704 Health Insurance W/H - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,474.63 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent - 4,655.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,875.02) (1,416.76) 5005-0000-260701 Note Payable-Curr-Davenport - 59,030.02 TOTAL LIABILITIES (7,813.51) 309,646.75 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets (22,724.36) 338,237.89 5005-0000-282000 Income and Expense Clearing - 2,360,663.45 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY (22,724.36) 2,727,449.63 TOTAL LIABILITES&EQUITY (30,637.87) 3,037,096.38 Lansing Housing Commission Housing Choice Voucher Balance Sheet for August 2020 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking 232,121.45 1,094,916.37 8002-0000-111111 Chase Checking (35,255.12) 445,048.89 8002-0000-112200 Accounts Receivable (72.13) (72.13) 8002-0000-112954 Accounts Receivables-Misc - - 8001-5005-115700 Intercompany 4,777.95 (51,563.42) 8002-5005-115700 Intercompany (813.59) (97,756.76) 8001-0000-121100 Prepaid Insurance (1,656.62) 7.55 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS 199,101.94 1,538,288.50 LIABILITIES 8001-0000-200000 OPEB Liability - 155,452.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable (1,334.48) - 8002-0000-211100 Accounts Payable - - 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-2010-211998 Deferred Income 240,023.00 412,826.11 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES 238,688.52 863,542.29 EQUITY 8001-0000-280500 Unrestricted Net Assets (3,445.74) (291,375.31) 8001-0000-282000 Income and Expense Clearing - 622,070.44 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets (36,140.84) 395,819.89 8002-0000-282000 Income and Expense Clearing - 57,031,957.83 8002-8002-282000 Income and Expense Clearing - (57,235,961.72) TOTAL EQUITY (39,586.58) 674,746.21 TOTAL LIABILITES& EQUITY 199,101.94 1,638,288.50 �N-tc, 1-10(iSi v �i\ n LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 September 23, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: August Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator is working on scheduling new participant orientations for the month of October. The goal is to enroll several more participants. HCV Orientations: LHC had four (4) orientations during the month of August 2020 and forty (40) vouchers were issued. Zero (0) VASH orientation was held for the month of August 2020, and three (3) vouchers were issued with the assistance of community partners. Waiting List: The waiting list was open from August 13 to August 17, 2020. The electronic applications took in approximately 1300 applications. Department Initiatives: In the HCV Program there are currently 1,750 vouchers housed in all its programs. Forty nine participants are with the Shelter Plus Care Program (S+C), 75 are housed under the Permanent Supportive Housing Program (PSH), and 144 are housed under the HUD Veterans Affairs Supportive Housing (VASH) 1,482 are housed under the Housing Choice Voucher Program. TDDMY#: 1-800-545-1833 Ext.919 'Equal Housing opportunity" Lansing Housing Conmtission Board mecling September 23.2020 I lousing.Choice Voucher Rcport August 2020 Pafle I orG v C LHC COMMMION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Voucher Utilization July Voucher Program Total Units 1,863 July Traditional HCV Utilization 1629 July % Utilized Units 87% August Voucher Program Total Units 1,863 August Traditional HCV Utilization 1626 August % Utilized Units 86% Voucher Disbursement HUD July HAP Disbursement $930,024 LHC July HAP/UAP Disbursement $923,085 % Voucher Funding Utilization 99% HUD August HAP Disbursement $930,024 LHC August HAP/UAP Disbursement $915,868.35 % Voucher Funding Utilization 99% HUD Held Reserves as of August 2020 $2,678,131 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring N/A 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDDlTTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LLJ Lansing Housing Commission Board Meeting September 23,2020 Housing Choice Voucher Report August 2020 Paue 2 orG COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 0 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2021. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 11/01/2019, This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"LL � Lansing liousing Commission Board Mcclims Scplemhcr 23.2020 I Iousing Choice Vouchcr Rcporl August 2020 Pane 3 of 6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were four (4) 24-hour deficiencies and twenty-two (22) 30-day deficiencies. All corrected, abated, or terminated, as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of August 31, 2020, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L�. Lansing(lousing Commission Board i%'tcCtln'z,'ticptcmbcr23.2020 I lousin:;C:hoicc Voucher Report August 2020 �CS�;.C; HOCIS�t i \ LHC COUIIbIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 98%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"C ..1 1,11ISJ112 I lowing.(:onunission Board Nlectin Sepiemher 23,2020 liuusin_lclioice Voucher Repon Aucusl 2020 I'aec 5 of G �tiNc I-rc:�r� j s LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 08/31/2020 TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"b� Lansing Flousins Conunission Board\4ectine Septcmhcr 23.2020 1-10usine Choice Voucher Report August 2020 Paae 6 ol'G "G NO(I�i� r LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 September 23, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: August 2020 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 95% (not including the modernization units) at the end of August. LHC Unit Months Leased (UML) was 789 (with units in MOD) or 95% occupancy rate. LHC maintained a 95% occupancy level, which does not meet the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 90% at the end of August. There was zero (0) households moved in, one (1) residents moved out, and zero (0) unit transfers. The UML was 183 which equals 90%. At the end of August, Mt. Vernon had a total of 16 open work orders. Hildebrandt Park occupancy was 98% at the end of August. There was one (1) households moved in, zero (0) resident moved out, and zero (0) unit transfers. The UML was 216 which equals 98%. At the end of August, Hildebrandt had a total of 34 open work orders. LaRoy Froh occupancy was 97% at the end of August. There was zero (0) household moved in, zero (0) residents moved out, zero (0) unit transfers. The UML was 207 which equals 97%. At the end of August, LaRoy Froh had a total of 57 open work orders. TDDn7Y#: 1-800-545-1833 Ext.919 "Equal Housing Oppotiunity"LL i Lansing Housing Commission Board meeting septcnilm-)i.2020 Monthly Asset Management Report Atiotm 2020 Page I ol'0 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 South Washington Park occupancy was 93% at the end of August. There were one (1) households moved in, two (2) resident moved out, and one (1) unit transfer. The UML was 183 which equals 93%. At the end of August, South Washington had a total of 30 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site day of month MOD MOD of Units including Occupancy Ins Outs Units Units MOD units rate) Mt Vernon 202 1 183 91% 0 1 1 0 0 Hildebrandt 220 216 98% 1 0 0 0 LaRoy Froh 213 207 97% 0 0 0 0 S. Washington 197 183 93% 1 2 1 0 Totals 832 789 95% 2 3 1 0 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 24,830 $ 29,315 $ 0 118% Hildebrandt $ 21,395 $ 23,554.25 $ 0 110% LaRoy Froh $ 23,055 $ 39,117 $ 0 170% S. Washington $ 25,403 $ 26,618.98 $ 0 105% Totals $ 94,683 $118,605.23 $ 0 125% 10^41- TDD/TTY#: -I-800-545-1833 Ext.919 "Equal Housing Opportunity"I_L I.ansim_I lousing Commission Board Nleeting September 23.2020 ;Monthly Asset\ganagcmeul Report August 2020 Pace 2 nr6 LHC CONIMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3228 N Waverly 3 1-13-20 231 TBD $1,900 Vacant due to RAD 3426 N Waverly 3 10-17-19 319 TBD N/A Vacant due to RAD 3844 Wilson 1 3-2-20 182 TBD N/A Vacant due to RAD 3342 N Waverly 4 1 10-29-19 307 TBD $4,000 Vacant due to RAD 3304 N Waverly 3 5-18-20 105 TBD N/A Vacant due to RAD 3260 N Waverly 3 2-10-20 203 TBD N/A Vacant due to RAD 3336 N Waverly 4 1-6-20 238 TBD N/A Vacant due to RAD 3852 Wilson 1 3-16-20 168 TBD N/A Vacant due to RAD 3822 Wilson 1 3-16-20 168 TBD N/A Vacant due to RAD 3808 Wilson 1 3-23-20 161 TBD N/A Vacant due to RAD 3258 N Waverly 2 3-23-20 161 TBD N/A Vacant due to RAD 3326 N Waverly 2 4-13-20 140 TBD N/A Vacant due to RAD 3878 Wilson 1 1 4-21-20 132 TBD N/A Vacant due to RAD 3340 N Waverly 3 8-3-20 28 TBD N/A Vacant due to RAD 3868 Wilson 1 8-3-20 28 TBD N/A Vacant due to RAD 3340 N Waverly 3 8-3-20 21 TBD N/A Vacant due to RAD 3356 N Waverly 4 6-4-20 83 TBD N/A Vacant due to RAD 3858 Wilson 1 7-1-20 41 TBD N/A Vacant due to RAD 3868 Wilson 1 7-30-20 30 TBD N/A Vacant due to RAD TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity"Lh1 Lansing I-lousing commission Board electing September 23,2020 Monthly Asset Management Report August 2020 Page 3 ui'(, LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-1243 Allen 3 7-1-20 75 9-30-20 $4260 This is a transfer, transfer date at EOM 3208-E Turner 4 8-1-20 45 9-18-20 $4100 103-2117 Forest 2 6-15-20 85 9-18-20 $2450 Move in scheduled at EOM TDD/TTY#: '1-800-545-1833 Ext.919 "Equal Housing opportunity L' Lansing liousing Commission Board Mccting ScI i r 23,2U20 Monthly Asset Management Report August 2020 Paee 4 ol'f �-x-,4G 1-10(;S� c. LHC - COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487 69r7 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate Completing rehab. 111-6044 3 5-3-20 113 Haag 111-6065 2 12-20-19 245 Needs touch up work for Southbrook painting and needs applicant. 111-2424 Reo 3 2-5-20 199 Completing Rehab Rd 111-2524 Reo 2 12-1-19 259 Ready waiting on applicant. Rd 111-6215 3 3-2-20 181 Completing Rehab Grovenburg 11-2370 Reo 1 4-1-20 180 Completing Rehab Rd TDD(TTY#: 1-800-545-1833 Ext.919 "Equal Housing opportunity"�L1 Lansing I-lousine conttrrission iloard Heeling Sepleniber 23,2020 Monthly Asset IN kill ager let'l Report August 2020 pa,,c 5 of ��rc r-tc�tsi i \ tmC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 211 1 3-31-20 153 112-3200 S Washington 226 1 3-10-20 174 112-3200 S Washington 301 1 3-15-20 169 112-3200 S Washington 320 1 6-1-20 91 112-2716 Fireside 4 6-1-20 91 112-3200 S Washington 402 1 4-30-20 123 112-3200 S Washington 409 1 4-6-20 147 112-3200 S Washington 115 1 8-5-20 26 112-3200 S Washington 514 1 11-7-19 298 112-3200 S Washington 515 1 1-30-20 214 112-3200 S Washington 524 1 5-18-20 105 112-3200 S Washington 535 1 1-8-20 236 112-3200 S Washington 533 1 7-20-20 42 112-3200 S Washington 509 1 8-13-20 18 112-3200 S Washington 527 1 8-18-20 13 112-3200 S Washington 333 1 8-21-20 10 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"& Lansing Housing Commission Board N'lecaing September 23.2020 Nlonthlp Asset Management Report August 2020 Page 6 o1'6 y,Nc Not., �L 5 LHIC CONVOISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Agenda Lansing Housing Commission October 28, 2020 1. Call to Order a. Roll Call b. Approval of Minutes of September 23, 2020 2. Action Items: a. Resolution 1322 - MERS Defined Benefit Plan Adoption Agreement b. ED Contract Extension 3. Informational Items: a, Finance Report September 2020 Steven Raiche b. Housing Choice Voucher September 2020 c. Asset Management Report September 2020 • Mt. Vernon (MVP) & Scattered Sites AMP 102 • Hildebrandt (HP), Forrest, Hoyt AMP 103 • LaRoy Froh (LRF) & Scattered Sites AMP 111 • South Washington (SWP) & Scattered Sites AMP 112 TDDITTY#: 1-800-545-1833 Ext. 919 —ZJ "Equal Housing Opportunity" `1: Lansim,housing Commission Board A1ccting Octobcr 28,2021) Aecnda Paso I or? ^\_���c; ►��(�Si Notice Lansing Housing Commission 1AC Regular Meetings 2020 COi\INIISSIO`' Due to the current situation around COVID, the Lansing Housing Commission will continue to conduct its Regular Board Meetings virtually. Regular Board Meetings are held on the fourth Wednesday of each month at 5:30PM ET. Join Us For Virtual Regular Board Meetings On the Fourth Wednesday of the month @ 5:30pm ET To support safety, health, and wellness, the meeting will be conducted virtually via Zoom meeting link and phone number provided below: Virtual Meeting Link: https://us02web.zoom.us/m/82165757256 Telephone Dial in Option: +1 312 6266799 OR +1 929 2056099 Required Meeting ID: 821 6575 7256 To assist you, please note the following instructions for joining a Zoom meeting. Note that this option requires downloading Zoom software or an app to your computer or phone, so please allow a few extra minutes before the meeting to complete this step. If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store. If joining from a computer for the first time you will need to download a small application file before entering the meeting. This process is easy to complete on all commonly used browsers by following the prompts. It is possible to use a combination of computer for video and phone for audio. If using this option, enter by computer first and select the Join By Phone tab when the audio pop-up window appears, which will display the dial in number for you, as well as the prompt for your Meeting and Participant ID. Entering the numbers allows your video and audio to be synchronized. The mission of LHC is to compassionately deliver healthy,affordable,safe, quality housing options without discrimination,with exceptional customer service while meeting high performance standards. During the meeting, non-speakers who wish to ask a question can use the Raise Hand option to make it known to the Host that you would like to speak. To raise your hand during the meeting for MAC use Option Y and for windows use ALT Y. If you join by phone to raise your hand during the meeting dial *9. Alternately, you can use the Chat option to send a question to all participants or privately to specific participants. The mission of LHC is to compassionately deliver healthy,affordable,safe,quality housing options without discrimination,with exceptional customer service while meeting high performance standards. LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Minutes of the September 23, 2020 Commissioner Robinson called the meeting to order at 5:32 p.m. Mr. Fleming, called the roll. PRESENT AT ROLL CALL: Commissioners Ryan Robinson, Emma Henry, Don Sober. Loria Hall present 5:37pm and Michael McKissic. STAFF: Marcel Jackson Marcus Hardy Kim Shirey Andrea Bailey Douglas Fleming Katrina Greeley - Contractor Steven Raiche — Contractor Sam Spadafore — Contractor Guests: None Commissioner Sober moved and Commissioner Hall seconded a motion to approve the minutes of the August 26, 2020 commission meeting. The Motion was approved by all members present. Action Items: Resolution 1320 —Approval of Payment Standards 2021 Payment standards for HCV programs. This is an increase from last year. A 10% maximum increase is allowed by HUD. Kim provided the request for an increase to the Board. These are used to determine rent calculations and approval for new housing. These standards are the basis on how HCV does rental calculations Commissioner Sober moved and Commissioner Hall seconded a motion to approve Resolution 1320 Payment Standards. The Motion was approved by all members present. Resolution 1321 —Approval of Utility Allowances 2021 This is based on a utility standard study required by HUD annually. The Utility cost in our jurisdiction has increased by more than 6%. The study was made available to Board TDUM#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"& Lansing Housing Commission Board Meeting October 28,2020 Lansim_dousing Connnission Minutes September 23.2020 I'aac 1 or6 1 � LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 members prior to todays meeting. LHC — HCV is requesting approval of these utility allowances to help determine the amount for rental calculation. Commissioner Hall moved and Commissioner Sober seconded a motion to approve Resolution 1321 Utility Allowances. The Motion was approved by all members present. Added Action Item: Approval of RFP for Tuck-Pointing at SWP — Katrina Greeley RFP to get Brick Facade at SWP resolved. Three bids were received. One from a Davenport group, a second from Pulmon Masonry, the third from RAMs services. Pulmon and RAM both came in very close in price. RAM had significantly more square foot of what they would replace this year and included cleaning in the ceiling and the exterior. (When it comes to masonry outside, weather must maintain 50 degrees) Both provided an estimate of how much of the building they could complete before snowfall this year. RAM — cost is $352,000 to complete 50% of building. Pulmon — can only complete 25% of building before first snow fall. Doug — Tuck-Pointing capital work has been approved by HUD already for Capital Funds. This will also help with the roof repairs because completing the tuck-pointing work will resolve leak concerns. Only half can be completed now with Capital Funds, the remaining 50% will be completed during RAD. LCH would like to select RAM for the tuck-pointing repairs for $352,000 for the use of Capital Funds, Commissioner Sober moved and Commissioner Hall seconded a motion to approve the Tuck-pointing at SWP with RAM. The Motion was approved by all members present. Informational Items: Finance Report August 2020 Steven Raiche • August numbers continue to be ahead of budget. All LHC locations are profitable each month. A couple items look like they are slightly out of sync, but this is due to timing issues. TDD/TTY M '1-800-545-1833 Ext.919 N "Equal Housing Opportunity" Lansing Housing Commission Board Meeting October 28,2020 Lansing I luusine commission Minutes September 23.2020 Page 2 orG ,1T,IG Not., J HL COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 • Doug Fleming —A number of residents completed interims as a result of COVID related income loss. There was an Eviction Moratorium in June/July that prevented LHC from adding late fees and evicting residents. At the end of July, the Eviction Diversion Program began which is assisting residents with back payment. About 3 weeks ago, the CDC announced that if residents meet the criteria, they cannot be evicted. If LCH can prove that the statement is untrue, the eviction can continue. • Steven Raiche —Audit update: We are in the middle of the yearend audit. Auditors came out the week of Labor Day. Primary focus was on HCV program and the vouchers issued. There is currently one open item that is in the process of being wrapped up. Beginning Monday of next week, they will focus on the year end numbers. All requested documents have been given to the auditors. There will be a better update next month on where the auditors are as well as finalizing the audit. The target is to have the audit completed by December 1st Housing Choice Voucher August 2020 Kim Shirey provided a brief overview of the August 2020 HCV Reports. • HCV is working on getting the audit information for the auditors. This is the first year there was an audit with the new scanning system. This went more smoothly that anticipated. Finished off old waitlist, 2 orientations were held yesterday and will hold 2 more tomorrow. This closes out the 2018 waiting list. • 50 applicants were pulled from the new waiting list that was opened about a month ago. Offers will be sent out by the end of the week. • The national average is about 5.5 months from the time you pull someone off the waiting list to when you house them. Asset Management Report—June 2020 Mt. Vernon (MVP) & Scattered Sites, AMP 102 — Marcel Jackson, MVP had an occupancy rate of 89% at the end of August. There was zero (0) move-in, one (1) move outs and zero (0) transfer. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"l_L Lansing Housing Commission Board Meeting October 28,2020 kansing I lousing Commission N,llnvles September 23,2020 Paue 3 ol'G FlpI/ LHic CUMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 The current occupancy rate is 89%. There are 21 vacancies. There are 20 open work orders. Average open work orders are 20 days old. Positive Note: COVID testing will be onsite next week, all residents have been notified. Hildebrandt (HP) & Scattered Sites, AMP 103 —Andrea Baily, HP had an occupancy rate of 98% at the end of August. There were one (1) move-ins, zero (0) move-outs and zero (0) transfer. The current occupancy rate is 98%. There are 3 vacancies. There are 41 open work orders. Average open work orders are 35 days old. Positive Note: Onsite COVID testing at Hildebrandt Park in 2 weeks. LaRoy Froh (LRF) & Scattered Sites, AMP 111 — Marcus Hardy, LRF had an occupancy rate of 94% at the end of August. There was zero (0) move-in, zero (0) move-outs and zero (0) transfers. The current occupancy rate is 94%. There are 6 vacancies. 1 move-in ready. There are 57 open work orders. Positive Note: COVID testing at LRF tomorrow between 2PM and 3PM. So. Washington (SWP) & Scattered Sites, AMP 112 — Marcus Hardy, SWP had an occupancy rate of 92% at the end of August. There were one (1) move-ins, two (2) move-out and one (1) transfer. The current occupancy rate is 92%. There were fifteen (15) vacant units, Units will begin to be rehabbed to clear stats for when construction starts. There are 30 open work orders. Positive Note: COVID testing onsite today, 24 residents were tested. Discussion Items: RAD Presentation — Sam Spadafore (a) PowerPoint will be provided to the Board • See attached presentation TDDMY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L� Lansing Housing Commission Board Meeting October 28,2020 Lansing I lousing,Commission Minutes 5cpicinbur 23,2020 Past 4 u l'G LUC COWMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Other Items: None Executive Director's Comments: Activities Capital Projects • ERU (air conditioning unit) install at SWP — currently being finalized, working on for the last 4-6 weeks. • Roof Replacement at SWP — currently being finalized, working on for the last 4-6 weeks. • RFP for tuck pointing at SWP — this is scheduled to begin Monday. • Valve installation at SWP — active project, currently being completed. Staff Changes — open positions, began looking at resumes the last couple of weeks. Looking for another Senior Maintenance staff for LHC. • MVP Maintenance — open position • LRF Maintenance — open position • HP Maintenance — open position RAID Activities • Disposal of Scattered Sites (Section 18) o Quick Claim Deeds and MOU at City of Lansing for signatures. o Weekly development and architect/General Contractors meetings. Other Activities • Resident eviction diversion program — CDC guidance — management working with EDP to ensure residents receive assistance during this challenging time. • Meeting with MAG on new management—working with Michigan Asset Group (MAG) for the transition of management staff to MAG staff • Lansing Chamber meeting —There will be a publishing where Doug and Ryan were interviewed, look for this through the Lansing Chamber • Applied Imaging — copy/scanner replacement—the scanners and copiers we currently have are 9 years old. These need to be replaced soon so LHC is looking to do this. • Mikkie Droste — Development Potential — associated with CARP, in talks about development ideas for the area. TDD/TTY#: 1-800-545-1833 Ext.919 'Equal Housing Opportunity"IL Lansing Housing commission Board Meeting October 28,2020 Lansing liousing C:onunission\11inu10 September 23.2020 11aue 5 or6 �r�rSG l►pt�si LHC CONINIISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 • General Capital Group — Development potential, in talks with about development ideas for the area. • COL — Development potential, met with COL and had dinner with Brian McGrain about things that can be done in the future for affordable housing. LHC name is out there for talks regarding new affordable housing developments. • SWP residents were requested to submit names for a name change. Names have been submitted. The winner will get a prize package. The only requirement for the name change is that "Senior" be included in the name. • Working with LSD to use cities as study centers for children who do not have WiFi so that they can complete their classwork. • Quarterly newsletter will go out next week. • Doug is reviewing Oliver Gardens budget with MAG.LHC properties will be used as locations for free COVID testing, residents may even receive gift cards and flu testing as well. President's Comments: September marks Doug's 2-year anniversary with the Housing Commission. Public Comment: limit 3 minutes per person Other Business: None Adjournment: The meeting was adjourned at 6:37 p.m. Date I Ry n Robins n, Chair G c Date DoLtFle i , Acting Sec 6tary TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" L ' Lansing Housing Commission Board Meeting October 28,2020 Lansing 11ousing Commission A4inutcs 5cplember 23.2020 1'aau 6 orG ��S��G HOUS f� V C' Lansing Housing Commission (LHC) September Board Meeting Jj September 22, 2020 I---J-- c COMMISSION Agenda LHC l UNUISSION Provide update on the RAD process for each site Discuss significant changes at the time of the MVP financial close Review construction budget scenario planning process Provide update on property ownership process with City of Lansing and Section 18 LHC has experienced delays in the closing process for both Mount LHC Vernon Park and South Washington Park Develop Conduct Portfolio Submit Conduct Receive Close Start Strategy RIN Award / LIHTC GIN LIHTC Financing Construction HUD Site CHAP App. Decision Initiative I I 1 1 1 1 I I 1 I 1 I I I 1 1 Mount O _ p" �" NOV ; Dec • ^� 2020 2020 , . . I 1 1 I 1 I 1 1 1 I I I I I Phase 1 1 I 1 1 1 South Washington ,� ; �:r ; �w ; � I �' ' Dec Dec r:, 2020 20210 imo`i--------------------------- -- - ------ I I , I I 1 I I I I Hildebrandt �' ; Fall Winter Spring V 2020 2021 2021 RAID . 1 I 1 1 1 1 I I I I Phase Fall Winter Spring OLaRoy . 4 ,�-' I I ,g 1 '�f y.'• I ' 20 I I 02 2021 2021 1 1 I I I I 1 1 I I 1 I I 1 1 I 1 1 I I J At the time of the MVP close LHC will realign site management and LHC maintenance teams from AMP based model to a new operating model BasedAMP a • - Future State Operating • - Community Scattered Team Community Scattered Team Units Sites Units Sites Hil • _• • • Manager(1) • Manager (1) 152* 68 • Asst. Manager (1) . 240 0 • Asst. Manager (2) Park • Maintenance (2) • Maintenance (2) • Manager(1) • Manager(1) LaRoy Froh100 106 • Asst. Manager (1) . 287 0 •Asst. Manager (2) • Maintenance (2) • Maintenance (2) Mount • Manager (1) _ _• • Manager(1) VernonScatt140 62 • Asst. Manager (1) 52* 227 • Asst. Manager (1) Sites • Maintenance (2) • Maintenance (1) C • • Manager(1) Shared ' Washin• . 187 11 • Asst. Manager (1) 0 0 • Maintenance (1) Support • Maintenance (2) `Includes Forest and Hoyt as community sites Prior to MVP close LHC will address the debt with PNC and relationship LHC with Honeywell which is linked to a past HUD sponsored energy contract _ HUD sponsored program enabling PHAs to access debt for energy specific equipment PHA takes on debt to purchase the capital required to achieve specified energy savings • PHA works with contractor to purchase and install equipment • PHA shares go forward energy savings with contractor to payback installation discounts • Audit rules and reporting requirements are clearly defined • LHC selected PNC as its lending source for capital to purchase the equipment needed for savings _ LHC received a loan a 15 year loan in the amount of$2.1 M from PNC The loan was spread across the 4 AMPS based on equipment needs • LHC selected Honeywell as a partner for the equipment and installation The loan was used to pay Honeywell (and its partners) for the equipment _ Honeywell installed the equipment at a discount in exchange for % of the energy savings LHC pays Honeywell $30K - $40K in energy savings, based on audits and reports defined by HUD • LHC will clear all PNC debt prior to the close of MVP in November 2020 _ Enables the available AMP funds to be used appropriately HUD and PNC have agreed to this approach Honeywell has been notified and agreed to the termination of the relationship with no known further obligations for both parties Days before MVP close, LHC will clear all PNC debt by using existing AMP LHC cash Site Cash On Hand Outstanding Debt Remaining Cash on Hand (does not consider other activities impacting cash) OHildebrandt .- � �, $706K $589K $117K l: _____________________________________________________________ ______________________________________ __________________________________ © - '• $740K $348K $392K ----------------------- ------------------------------------ ---------- © Mount Vernon $681 K $353KPark $328K ------------------------------------------------------------- -------------------------------------- ---------------------------------- f 0 -ark- $647K $79K $568K . 0 B-11 'Numbers are based on August and September data 6 Finalizing the construction budget is a process where LHC works to LHC provide residents with significant long-term value at the site Budget Step Work scope development Wish list of items for the site includes must haves, should haves, and nice to haves a - Target budget based on financial models • Dollars allotted for hard construction based on sources and uses proforma Initial budgets provided by general contractor based on work scope • LHC, architects, and general contractor finalize plans • Team gathers more detailed bids from subcontractors • The initial work scope usually comes in over budget Value engineering with experts • LHC, architects, general contractors, and subcontractors review and revise plans Team identifies more effective ways to meet the work scope 4 Value based decisions • LHC consults with architects, general contractors and subcontractors to identify and eliminate nice to haves • Team focuses on excluding work scope items that do not add long term value to residents and site LHC has selected unit interiors for South Washington Park WashingtonSouth J. 3 Ceiling Paint High Reflective White { , Wall Paint Accessible Beige Luxury Vinyl Flooring Kitchen Countertops Shaw Terrain II Nest Wilsonart Bainbrook Grey YY, - Vinyl Sheet Flooring TBD Vanity Top Kitchen and Vanity Cabinets Cultured Marble Smart Lexington Slate The City of Lansing recently approved the transfer of properties LHC administered by LHC to LHC Event Purpose • • Met with city officials and council members to informally introduce LHC's strategic plan involvement and • Defined the changes needed to Ordinance 260 awareness • Involved HUD throughout the process to confirm requirements were to be satisfied Formal • Made formal presentation to the Committee of the Whole to introduce Ordinance 260 Amendments and Introduction request public hearing $ • • • Scheduled public hearing for May 11 Public HearingMay 11 • Attended formal public hearing for comments on Ordinance 260 Action on the Amen • Received approval for amendments to Ordinance 260 which allows LHC the ability to own property and •ments May 18 modify language to reflect current operational status P i Public • Scheduled Informed a public hearing would be required to prior to the official transfer of property to LHC August i HearingPublic Attended public hearing for the official transfer of property to LHCAugust 31 Vote to Transfer M • • Received necessary votes for the transfer to properties administered by LHC to LHC September 14 Gather market data for scattered sites to understand and evaluate Section 18 Disposition opportunitieslij !� Dispose of properties and form strategic partnerships with organizations $ Imo..�+.�+.,,»x-.,.....,.....: .,................w...w�a.:,_.--.+w.w.s .......•..r..:o...w..�.....w....weaa...-.._..., ... ...�..w..,.,cws,,............:�.-+.-..n .-.-...--.,E.,m... .-.--....,Y....:�,,.: 9 'k;"Ic; J Inic COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 Resolution No. 1322 Adopted by the Lansing Housing Commission October 28, 2020 BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: The Lansing Housing Commission's Defined Benefit Plan Adoption Agreement Addendum are approved as presented. Doug Fleming, in his capacity as the Executive Director or his designee is authorized to submit the Defined Benefit Plan Adoption Agreement Addendum for all Divisions 33110111, 33110110 & 33110101. j Ryan Robinson, Chair Yeas ``I l Nays Abstentions Attest: ecre For Clerk Use Only Resolution No. 1322 Date Adopted October_28, 2020 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"& Lansing Housim-Commission Page I of I �S�NG VIC)(, i, IJ11C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 October 28, 2020 Lansing Housing Commission 419 Cherry St. Lansing, Michigan 48933 HONORABLE MEMBERS IN SESSION SUBJECT: Lansing Housing Commission's Request to Approve the Defined Benefit Plan Adoption Agreement— Resolution No. 1322. RECOMMENDATION: Staff recommends adoption of Resolution No.1322 which authorizes Lansing Housing Commission to adopt and administer the Defined Benefit Plan Adoption Agreement. (See Attached Form) CONTACT PERSON: Douglas E. Fleming Executive Director (517) 372.7996 SUMMARY: This Resolution approves the Defined Benefit Plan Adoption Agreement. BACKGROUND: The Lansing Housing Commission (the employer) agrees to adopt and administer the MERS Defined Benefit Plan provided by the Municipal Employees' Retirement System of Michigan, in accordance with MERS Plan Document, as both may be amended, subject to the terms and conditions herein for all Divisions. 33110111 Exempt Emp hired before 5/1/2012, 33110101 General and 33001001 New hires after 5/1/2012. FINANCIAL CONSIDERATION: There are no financial considerations. TDD/M#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"�4 ) Lansing Housing Commission Transmittal Defined Benefit Plan Adoption Agreement Addendum Resolution No. 1322 Page 1 of 2 f()(�s' LHIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 POLICY CONSIDERATIONS; One of the major responsibilities of the Board is to provide governance over the operations of the LHC. Adopting Resolution 1322 fulfills the Board's fiduciary responsibility to provide governance to LHC. Respectfully Submitted, DouPousing E. Flemin ecretary to die Board Lansi Commission TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"f6�*i Lansing Housing commission Transmittal Defined Benefit Plan Adoption Agreement Addendum Resolution No. 1322 Page 2 of 2 ✓IJUU131911 -JI'J-J IUL'I'✓f VI_VHJ U U✓U Doff sett Beneiii, Plan Adoption Agreement- Addendum � ME S+ : . Municipal Employees'Reliremenl Syslem — - -,i 1 , !(6Y. Its ,• 1 I c yp � -, t If �r� _ ^; The employer, a participating municipality or court within the state of Michigan, hereby agrees to adopt and administer the MERS Defined Benefit (DB) Plan provided by the Municipal Employees' Retirement System of Michigan, as authorized by 1996 PA 220, in accordance with MERS Plan Document, as both may be amended, subject to the terms and conditions herein. I. Effective Date The effective date shall be the first day of January, 2021. II. Employer name Lansing He Municipality number 331101 This is an amendment of the existing Adoption Agreement for the MERS Defined Benefit. Any changes to plan provisions apply to employees in the division on the effective date, as well as to new hires ongoing. Definitions will apply for all service accrued after the effective date. Division number 33110110 Division name on file with MERS Nei,/ Hi res after 5/1/2012 III. Plan Eligibility Only those employees eligible for MERS membership may participate in the MERS Defined Benefit, If an employee classification is included in the plan, then employees that meet this definition will receive service credit if they work the required number of hours to meet the service credit qualification defined below. All eligible employees must be reported to MERS. Using your Division Name above, expand on the employee classifications that are eligible to participate in MERS. For example, if Division is "General," please insert specific classifications that are eligible for MERS such as "Clerical Staff," "Elected Officials," "Library Director," etc.: ALL EMPLOYEES Employee classification contains public safety employees: [71 Yes No Public safety employees include: law enforcement, parole and probation officers, employees responsible for emergency response (911 dispatch, fire service, paramedics, etc.), public works, and other skilled support personnel (equipment operators, etc.). 06-r:UO(version 2020-09-10) Page 1 of 6 ""U"=�'"IV"°p"'".^"""4'' '-J="—"'°"'UL^`="="~^=""= Defined BeO ~'' p|8O AdOOt'OO 8O[eeDle| ' 8dd8DH0Dl ' � If you elect to include a special classification (chart belmw), then the employee will be required to meet the Service Credit Qualification as defined Linder section |V (Provisions) in order to earn a month of service. Excluded C|aSsiUoaU0n will require additional information below. Tb further define eligibility (select all that apply): Temporary Employees:Those who will work for the municipality fewer than montli � r pa - /~ � p|�yo-Dmouwk m��od »o�fewer Nnn e '"' Employees:~"' ' �regularly�= �� _-__--. Seasonal Employees:Those who will work for the municipality L� 7 |mmiuon|� - 'Voter-Elected Officials _ L�/ | ��/ Appointed Officials:Am official oppoin�d�xvoie�WmXodoU�n - ' �� �_-�_\' Contra Employees � �_� � _L�j Probationary periods ixa|act one): �1 Service will begin after the probationary period has been satisfied. Probationary periods are allowed in one-month increments, no longer than 12 months. During this probationary period' the employer will not report Vr provide service. The probationary period will b8 rOoDth(s). Comments: [X| Service will begin with the employee's date uf hire (no Probationary Period). Effective with the date Of hi[e, vv8geS paid and any 8GSOCi8t8d CUDt[{bUdOnS must be submitted to MERG. L4 Vl.LI JII.�11 I_IIVCIVjJC IV. 4VVU4e I I'VC.11-YJI".J-J I VL-1-L11 VLUh JCIUUV Defined Beim f it plan Adoption Agreement Addendum 11...... .. b^4nP"C •T T•. T4 77'7nr,?ST-'+l".'..K^L...- ......._.. EMPLOYER NAME: Lansing HC Olv:33110110 IV. Provisions 1. Service Credit Qualification To clarify how eligible employees earn service credit, please indicate how many hours per month an eligible employee needs to work. For example, if you require 10 eight-hour days, this would be 80 hours per month. If an 'hour per day' has been defined (like ten 7-hour days), electing 70 hours will be required. Employees must meet the definition of Plan Eligibility in order to earn service credit under the plan. To receive one month of service credit, an employee shall work (or be paid for as if working) 80 hours in a month. 2. Leaves of Absence Indicate by checking the boxes below, whether the potential for service credit will be allowed if an eligible employee is on one of the following types of leave, regardless of meeting the service credit qualification criteria. Regardless whether an eligible employee is awarded service credit while on the selected type(s) of leave: • MERS will skip over these months when determining the FAC amount for benefit calculations. • Third-party wages are not reported for leaves of absence. • Employers are not required to remit employer contributions based on leaves of absence when no wages are paid by the employer. However, an employer may submit additional voluntary contributions for the period of the leave in an amount determined by the employer. • For contributory divisions, employee contributions are required for service credit to be retained. Employee contributions will be collected based on the Service Credit Qualification. Employers will calculate employee contributions due using the employee's current hourly rate (prior to leave). For example if 120 hours is required for service credit, then employee contributions shall be equal to 120 hours times the employee's hourly rate. Employees have three times the length of leave, to a maximum of five years, to pay required employee contributions. Leaves of absence are required to be reported to MERS, including the employee's start and end date per month, along with the employee's hourly rate. Ifflez I'% Short- and Long Term Disability ! x 1 777 Workers' Compensation [x Unpaid Family Medical Leave Act (FMLA) I � Other: I Lam' For example,sick and accident,administrative,educational,sabbatical,etc. Other 2: i l^ Additional leave types as above Leaves of absence due to military service are governed by the Federal Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA), IRC 414(u), effective January 1, 2007, IRC 401(a)(37). f:..... ___"_..---..:,,. .:_.:._ �:,_._�_��...._..��' .-:__�..._,._.z._?�_. �..1:�*.j:'��r"_,a>>.r=:�'.� t,,rs>,>rttt,;- +'a+T�T•- a;d>.. DB-000(version 2020-09-10) Page 3 of 6 V,JLLJJIlyl1 L:IIVU1Uj.'C ILJ.GUVVLI r 1-:1L:1/-4.7r J-:1 It:L-I V ULVt%:Jukj J7 Defined Benefit Plan Adoption Acgreenient Addendum EMPLOYER NAME: Lansing HC DIV:331101.10 3. Definition of Compensation The Definition of Compensation is used to calculate a participant's final average compensation and is used in determining both employer and employee contributions. Wages paid to employees, calculated using the elected definition, must be reported to MERS. Select your Definition of Compensation here. If you choose to customize your definition, skip this table F" f�r � itx r FE) sin;rr qS and proceed to page 5. . N, raayy :; Types of Compensation Regular Wages All Regular Wages All Regular Wages All Regular Waycs Salary or hourly wage X hours included included included PTO used(sick,vacation,personal,bereavement,holiday(rave,or unclassified) DlPcall pay Other Wages Excluded All Other Wages AllO1herWager. Shllt differentials included Included Overtime Severance issued aver time(weekly/bi-weekly) i Lump Sum Payments Excluded All Lrnnp Swn At Lump Sum PTO cash-out Payments included Payments included Longevity Bonuses Merit pay j Job certifications Educaliarlel degrees Moving expenses Sick payouts Severance(if issued as lump suit) Taxable Payin ant s Excluded AI Taxable Al Taxable Travel through a non-accountable plan(0,mileage not tracked for reimbursement) Payments included Payments included Prizes,gift cards Personal use of a company car Car allowance Reimbursement of Nontaxable Expenses(as defined by the IRS) Excluded Excluded Excluded Gun,tools,equipment,uniform Phone Fitness Mileage reimbursement Travel through an accountable plan(i.e.tracking mileage for reimbursement) Types of Deferrals Elective Deferrals of Employee Premiums/Contributions All Elective Excluded All Elective Deferrals 457 employee and employer contributions Deferrals Included included 125 cafeteria plan,FSAs and HSAs IRA contributions Types of Benefits Nontaxable Fringe Benefits of Employees All fontaxable Excluded All Nontaxable Ilealth plan,dental,vision benefits Fringe Benefits Fringe Benefits l,'orkcrs compensation premiums included included Short-or Long-term disability premiums Group term or vrhole life insurance<S50,000 Mandatory Contributions All Mandatory Excluded All Mandatory Defined Benefit employee contributions Contributions Contributions ` MERS Health Care Savings Program employee contributions included included I Taxable Fringe Benefits Excluded Excluded All Taxable Fringe Clothing reimbursement Benefits Included Stipends for Inea1U1 insurance opt out payments r Group term life insurance:S50,000 Other Benefits/Lump Sum Payments Excluded Excluded All Other Lump Sum s Workers compensation settlement payments Benefits included P DB-000(version 2020.09.10) Page 4 of 6 LA"OV I envtnuye w.cuuuci r i-ue i -ti�r;r-o ioe-rurueunaouuy Defined Benefit Plan Adoption Agreement Addendum EMPLOYER NAME: Lansing HC Dw.. 33110110 SKIP THIS TABLE if you selected one of the standard definitions of compensation on page 4. CUSTOM' i.''-:u:,..' � . . ,r P Yo, dtf f It option,You m*self; uo ire eaoh.section you would like to4ncl�ttd�`in yfwr Deft(It 'of _.. _... Compans;,atlon.You dill be.respalsible far additional reporting:details totrack�ustam.deflriitIons. _. fflar Wages - Salary or hourly wage X hours On-call pay PTO used(sick,vacatian,pamonal,bereavement holiday leave,or unclassified) ❑ Other. Other Wages apAr VESO NO S(D 13 ShItt differentials Severance Issued aver lime(weftibi-weakly) C3Overtime Ott= Lump Sum Payments apply:YES M NO . PTO cash-out ❑ Educatlanaidegrees Longevity Moving expenses Bom ws Sick payouts QMertl pay � Severartce(tl Issued as lump sum) Job certiffcalions; OUker: Taxable Payments apply:.no NO 0 Travel through a non-accountable plan o.e.mileage rwl tracked for reimbursement) Prizes,gtft lords Car allowance Personal Lisa of a company car Other 8eimlowument of Nontwm fe Expenses(as dellned by the IRS)apply: C N0E3 ------ - -- - Gkm,toots,equipment untform Mileage reimbursement Phone Travel through an accountable plan(Le.tracking Waage for reimbursement) Rtness Other types ot,DeferTals Elective Deferrals of Employee Premlums/Contributlons apply:YESD NOQ 457 employee end employer contribuBmrs ❑ IRA contributions 125 cafeteria plan,FSAs and HSAs Other. Nontaxable Fringe Benaffts of Employees apphr YEB(9 N093 Health plan,dental,vWon benefits Workers comp tsatton premiums Group term or while Iife Insurance<$50,000 Short-or Long-term dtsaWNty premiums Other. Mandatory Cantrtbutlans apply:YESO NO Defined Benefit employee contributions 0 MERS Health Care Savings Program employee contrlbuttons Other. Taxable Fringe Benaft apply:YI3 N0E— Vothing reimbursement Group term We Insurance>$50.000 Upends for health Insurance opt out payments C) GUw. Other Benefits/Uorw Sum Payrrkerds apply:YFS C. NOgJ 13 Workers cempersatton settlement payments -- -� Other --- DB-O00(version 2020-09-10) Page 5 of 6 auwa,91 i u woiuNa iu.cuuuca r i-uc it-tior:-v 9 oc-ru#ucwwouua Defined Benefit Plan Adoption Agreement Addendum WPLM NAME'Lansing HE W33110110 V. Execution: Authorized Designee of Governing Body of Municipality or Chief Judge of Court This foregoing Addendum is hereby approved by Lansing Housing commission at a Board Meeting which took place on: 10/28/2020 (mm/@d/yyyy) Authorized Signature: Printed Name: Title: Date: I understand that approved board minutes are required to complete this request. Board minutes should be sent to: DataCollectionProject@mersofmich.com DB-000(version 2020.09-10) Page 6 of 6 Lansing Housing Commission Summary Results for SEPTEMBER FY2021 Description MT Vernon Hildebrandt LaRoy Froh So Washington LIPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 11,788 (2,732) (9,637) 4,131 3,549 21,271 16,047 (8,534) Tenant Revenue Variance 5,445 (8,246) (13,630) (3,287) (19,718) - - HUD Revenue Variance 7,638 6,344 7,510 6,987 28,479 858 15,684 (7,797) Capital Fund Income - - - - - - _ Other Income (1,295) (830) (3,518) 431 (5,212) 20,412 363 (737) Other - - - - - - - Budgeted Revenue 109,288 122,903 111,007 85,526 428,723 67,900 81,131 958,471 %Variance fav(unfav) 11% -2% -9% 5% 1% 31% 20% -1% EXPENSES: Total Expense Variance Unfav(Fav) (42,740) (34,542) (32,342) (6,391) (116,015) (5,772) (1,456) (4,708) Salary Expenses (2,795) (2,717) (1,483) (490) (7,486) (24) (2,408) Employee Benefit Expenses 1,696 519 (520) 3,226 4,922 83 (1,429) Utilities (1,752) (331) 212 (4,125) (5,996) (36) 141 Write-offs 1,009 1,865 (1,640) (138) 1,095 - Legal 394 375 (1,156) 2,015 1,628 (300) Professional Services (507) (506) (1,090) (1,031) (3,135) (3,039) (3,587) Admin Services 185 185 185 40 595 863 (3,878) Recreation/Other Services 29 (21) (133) - (126) - Insurance 271 1,072 (533) 2,619 3,429 3,947 (1,041) Sundry/Postage/Office Supplies 1,637 (822) 529 (720) 624 (20) (2,613) Management Fee (428) 356 249 (430) (254) - 1,202 HAP Expense - (4o708) Inspections - 175 - 175 774 (2,901) Maintenance Costs (22,200) (18,800) (12,234) (2,062) (55,296) (563) 11,963 Maintenance Contract-Unit Turns (15,000) (10,310) (13,150) (3,000) (41,460) - - Other (5,278) (5,406) (1,753) (2,294) (14,731) (7,456) 3,093 (0) Budgeted Expense 120,011 127,407 114,704 94,957 457,080 60,918 74,726 957,456 %Variance fav(unfav) 36% 27% 28% 7% 25% 9% 2% 035 Curr Mo.Actual Net Income(Loss) $ 43,803 $ 27,306 $ 19,007 $ 1,090 $ 91,206 $ 34,024 $ 23,909 $ (2,812) YTD Actual Net Income(Loss)Net of CWIP $ 125,294 $ 67,993 $ 72,584 $ 2,329 $ 268,201 $ 87,002 $ 50,110 $ (60,939) PriorYR YTD Net Income(Loss) $ (17,482) S 52,513 $ 22,578 $ (23,716) $ 33,893 $ 249,133 3,301 $ (121,091) Cash Balance-September S 732,962 $ 627,948 S 639,815 $ 592,266 $ 2,S91,991 $ 617,301 $ 1,085,503 5 448,980 Cash Balance-August $ 680,613 $ 705,657 5 739,794 $ 646,637 2 772 701 $ S69,796 $ 1,094,916 $ 445,049 Cash Balance-July $ 639,965 S 692,884 $ 737,580 $ 666,407 $ 2,736,836 $ 630.348 5 862,795 $ 480,304 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2009\Summary 2009\Summary MTD 10/21/2020 8:17 AM Lansing Housing Commission Summary Results YTD for SEPTEMBER FY2021 Description MT Vernon Hildebrandt LaRoy Froh So Washington UPH Total COCC HCV Admin HCV REVENUE: Total Revenue Variance-Fav(Unfav) 22,534 (10,854) (20,710) 13,901 4,871 22,239 29,164 (63,560) Tenant Revenue Variance (5,578) (27,015) (31,799) (8,846) (73,238) - HUD Revenue Variance 22,055 17,859 21,570 20,589 82,072 1,261 27,438 (62,227) Capital Fund Income 1,750 1,750 1,750 1,750 7,000 - - Other Income 4,308 (3,447) (12,231) 408 (10,963) 20,977 1,726 (1,333) Other - - - - - _ Budgeted Revenue 324,550 365,849 329,807 253,314 1,273,519 203,699 243,393 2,875,413 %Variance fav(unfav) 7% -3% -6% 5% 0% 11% 12% -2% EXPENSES: Total Expense Variance Unfav(Fav) (130,092) (80,955) (111,222) (21,999) (344,268) (36,249) (29,762) 424 Salary Expenses (3,162) (7,054) (5,498) 1,695 (14,020) (57) (7,663) - Employee Benefit Expenses (4,844) (3,405) (6,555) 3,884 (10,920) (3,318) (8,542) Utilities (6,655) (837) 842 (4,469) (11,119) (1,256) 269 - Write-offs (5,221) 2,356 (6,191) (1,480) (10,537) - Legal (3,206) (3,105) (6,135) (735) (13,181) (4,400) Professional Services 25 (538) (1,482) (980) (2,975) (6,600) (3,992) Admin Services (630) (630) (630) 40 (1,850) (18,318) Insurance (566) 324 (1,272) 1,902 388 7,734 (2,441) Sundry/Postage/Office Supplies 2,369 (1,982) 490 (1,450) (572) (3,287) (3,778) Management Fee (1,026) 1,067 644 (1,031) (346) - 1,815 - HAP Expense - - - 424 Pilot 1,706 (2,234) (2,310) (365) (3,202) - - Inspections 150 (300) - (150) 774 (14,942) Maintenance Costs (57,792) (39,117) (44,902) (9,836) (151,647) (1,445) 11,416 Maintenance Contract-Unit Turns (45,000) (23,878) (34,275) (8,465) (111,618) - Other (6,239) (1,924) (3,647) (709) (12,519) (6,076) (1,904) - Budgeted Expense 351,881 367,957 347,734 286,884 1,354,456 175,185 252,210 2,872,368 %Variance fav(unfav) 37% 22% 32% 8% 25% 21% 12% 0% YTD Actual Net Income(Loss)Net of CWIP $ 125,294 $ 67,993 $ 72,584 $ 2,329 $ 268,201 $ 87,002 $ 50,110 $ (60,939) YTD Budgeted Net Income(Loss) $ (27,332) $ (2,108) $ (17,928) $ (33,571) $ (80,938) $ 28,513 $ (8,817) $ 3,045 Prior YR YTD Net Income(Loss) $ (17,482) $ 52,513 $ 22,578 $ (23,716) $ 33,893 $ 249,133 $ 3,301 $ (121,091) C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2009\Summary 2009\Summary YTD 10/21/2020 8:17 AM SEPTEMBER Ratios HCV Ratios Prior Months Number of Vouchers Used 1,755 08/20 5 552.72 HCV 8002 Expenses $ 950,973.31 07/20 $ 542.59 Average Cost Per Voucher $ 541.87 06/20 $ 536.53 UPH Ratios Prior Months Py SEP Year-to-Date Occupancy Rate Mt.Vernon Hildebrandt LaRoy Froh S.Washington Total Total YTD Average Number of Units Leased 186 216 206 182 790 808 08/20 94.8% Number of Possible Units 202 220 213 198 833 832 07/20 95.0% Year-to-Date Occupancy Rate 92.1% 98.2% 96.7% 91.9% 94.8% 97.1%06/20 95.9% Average Revenue Per Occupied Unit 08/20 $ 582.68 Total LIPH Revenue $ 121,075.15 $ 120,171.22 $ 101,369.11 $ 89,656.40 $ 432,271.88 $ 476,534.24 07/20 $ 532.98 Average Revenue Per Occupied Unit $ 650.94 $ 556.35 $ 492.08 $ 492.62 $ 547.18 $ 589.77 06/20 $ 565.62 Occupied Average Tenant Revenue Per Unit B P 08/20 $ 160.61 Total Tenant Revenue $ 35,163.00 $ 22,634.00 $ 11,630.19 $ 23,013.00 $ 92,440.19 $ 118,596.90 07/20 $ 109.08 Average Tenant Revenue Per Occupied Unit 189.65 $ 104.79 $ 56.46 $ 126.45 $ 117.01 5 146.78 06/20 $ 107.06 Average Cost Per Occupied Unit 08/20 $ 527.76 YTD Average Monthly Expenses $ 73,929.88 $ 95,667.34 $ 78,837.24 $ 88,295.05 $ 336,729.51 $ 429,923.27 07/20 $ 389.08 Average Cost Per Occupied Unit 39777 442.90 382.71 485.14 426.24 532.08 06/20 $ 574.29 Company Ratios Operating Reserves Mt.Vernon Hildebrandt La Roy Froh S.Washington COCC HCV Admin Bank Account Balance $ 732,961.64 $ 627,947.91 $ 638,815.38 $ 592,266.18 $ 617,300.93 $ 1,085,503.26 YTD Expenses $ 221,789.64 $ 287,002.01 $ 236,511.73 $ 264,885.15 $ 138,935.67 $ 222,447.30 Number of Months 3 3 3 3 3 3 Average Monthly Expenses $ 73,929.88 $ 95,667.34 $ 78,837.24 $ 88,295.05 $ 46,311.89 $ 74,149.10 Number of Months of Operating Reserves(would like to have 4 months of operating reserves) 9.91 6.56 8.10 6.71 13.33 14.64 Prior Months 08/20 9.42 7.27 9.60 7.33 13.60 14.68 07/20 8.55 7.83 11.49 8.30 18.03 12.70 06/20 5.16 5.73 5.66 5.95 14.23 11.20 06/19 3.58 3.90 4.78 4.51 17.81 7.12 C:\Users\Stevenr\Box\My Box Files-Steven Raiche\My Box Files-Dawn Allman\Board Documents\Board Meeting 2009\Summary 2009\Ratios All 10/21/2020 8:17 AM Lansing Housing Commission Budget vs.Actual Mt.Vernon For the Period Ending September 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 83,576 $ 89,154 $ (5,578) $ 116,167 $ 356.616 $ 267,462 Tenant Revenue-Other 3,506 7,575 (4,069) 14,915 30,300 22,725 Total Tenant Revenue $ 87,082 $ 96,729 $ (9,647) $ 131,082 $ 386.916 $ 290.187 HUD PHA Operating Grants 248,024 225,969 22,055 248,234 903.876 677,907 CFP Operational Income 1,750 - 1,750 55,691 150,000 150,000 Fraud Recovery and Other 10,228 1,852 8,377 3,074 7,106 5,255 Total Operating Revenue $ 347,084 $ 324,550 $ 22,534 $ 438.081 $ 1,447,898 $ 1,123,349 Administrative Salaries $ 24,728 $ 24,791 $ (63) $ 23,639 $ 93,485 $ 68,694 Auditing Fees - - - 5,665 5,665 Management Fees 28,825 29,851 (1,026) 84,842 119,403 89,552 Bookkeeping Fees 4,178 4,365 (187) 4,403 17,460 13,095 Employee Benefits Contributions -Admin 7,875 9,781 (1,906) 6,575 38,203 28,422 Office Expenses 9,493 15,057 (5,564) 9,442 45,338 30,281 Legal 2,194 5,400 (3,206) 2,869 18,700 13,300 Travel - 300 (300) 157 1,200 900 Other 3,557 - 3,557 1,100 - - Tenant Services-Other 856 4,599 (3,743) (496) 18,396 13,797 Water 23,266 26,400 (3,134) 23,780 109,600 83,200 Electricity 12,111 10,900 1,211 10,924 44,100 33,200 Gas 3,627 8,400 (4,773) 5,815 57,900 49,500 Other Utilities Expense 41 - 41 68 7,200 7,200 Ordinary Maintenance and Operations-Labor 19,464 22,563 (3,099) 19,397 85,040 62,477 Ordinary Maintenance and Operations-MateriE 3,705 22,275 (18,570) 29,693 80,000 57,725 Ordinary Maintenance and Operations-Contra• 31,299 113,460 (82,161) 74,282 435,240 321,780 Employee Benefits Contributions -Ordinary 10,106 13,044 (2,938) 12,737 50,097 37,052 Protective Services-Other Contract Costs 726 900 (174) 387 3,200 2,300 Property Insurance 11,482 11,188 294 12,147 46,917 35,729 Liability Insurance 4,430 4,318 112 4,537 18,109 13,791 Workers Compensation - 447 (447) 298 1,788 1,341 All Other Insurance 4,400 425 3,975 344 1,700 1,275 Other General Expenses 4,109 8,584 (4,475) 14,501 20,486 11,902 Compensated Absences - - - - - Payment in Lieu of Taxes 5,302 3,595 1,706 5,427 11,502 7,906 Bad debt-Tenant Rents 2,279 7,500 (5,221) 24,736 30,000 22,500 Interest Expense 3,738 3,738 - 4,103 14,389 10,650 Total Operating Expenses $ 221.790 $ 351.881 $ (130,092) $ 375.707 $ 1,376,116 $ 1,023,235 Net Income(Loss) $ 125.294 $ (27,332) $ 152,626 $ 62,374 $ 72,782 $ 100,114 Lansing Housing Commission Budget vs.Actual Hildebrandt For the Period Ending September 30,2020 YM Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 65,625 $ 92,640 $ (27,015) $ 105,906 $ 370,560 $ 277,920 Tenant Revenue-Other 3.376 6,700 (3,324) 12.139 27,000 20.300 Total Tenant Revenue $ 69,001 $ 99,340 $ (30.339) $ 118.045 $ 397.560 $ 298,220 HUD PHA Operating Grants 282.588 264,729 17,859 281,920 1,058,916 794,187 CFP Operational Income 1,750 - 1.750 60,569 80,000 80.000 Fraud Recovery and Other 1,657 1.780 (123) 1,627 7,090 5,310 Total Operating Revenue $ 354,995 $ 365,849 $ 00,854) $ 462,161 $ 1,543,566 $ 1.177.717 Administrative Salaries $ 25,671 $ 25,509 $ 162 $ 24,189 $ 95.744 $ 70,235 Auditing Fees - - - 5.665 5,665 Management Fees 33,534 32,467 1,067 92,952 129,866 97,400 Bookkeeping Fees 4.860 4,748 113 4.876 18.990 14,243 Employee Benefits Contributions -Admin 6.295 9.115 (2,820) 11,494 35.508 26.393 Office Expenses 9,333 13.948 (4,615) 13,021 48,660 34,712 Legal 2,815 5,920 (3,105) 3,337 27,215 21,295 Travel - 240 (240) 258 960 720 Other 2.370 - 2.370 (393) 300 300 Tenant Services-Other 1,562 5,799 (4,237) 1,557 23,196 17,397 Water 26.343 26,250 93 26.126 110,550 84,300 Electricity 9,378 8,300 1,078 7,699 32,720 24.420 Gas 3,352 3,820 (468) 3,458 57,520 53,700 Other Utilities Expense - - - 8,050 8,050 Ordinary Maintenance and Operations-Labor 17,018 24,235 (7,217) 27,217 91.473 67,238 Ordinary Maintenance and Operations-Material 12,603 20,600 (8,197) 14,004 81.710 60,910 Ordinary Maintenance and Operations-Contrac 74,298 129.100 (54,802) 89,815 485.750 356,650 Employee Benefits Contributions -Ordinary 16,166 16,751 (585) 15,674 64,887 48,136 Protective Services-Other Contract Costs 1,484 945 539 622 3,780 2,635 Property Insurance 11,826 11,265 560 11,276 47,242 35,977 Liability Insurance 4.507 4,210 297 3,903 17,654 13,444 Workers Compensation - 486 (486) 325 1.944 1,458 All Other Insurance 4,878 425 4,453 344 1.700 1,275 Other General Expenses 4,768 9,806 (5,038) 14,390 26.439 16.633 Compensated Absences - - - Payment In Lieu of Taxes 2,953 5,187 (2,234) 6,785 16.017 10.830 Bad debt-Tenant Rents 4.756 2,400 2,356 3,345 9.600 7,200 Interest Expense 6,231 6,231 - 6,839 23,981 17,750 Total Operating Expenses $ 287.002 $ 367,957 $ (80.955) $ 383.113 $ 1,467.121 $ 1,099,164 Net Income(Loss) $ 67.993 $ (2,108) $ 70,101 $ 79,048 $ 76.445 $ 78.553 Lansing Housing Commission Budget vs.Actual LaRoy Froh For the Period Ending September 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 43,981 $ 75,780 $ (31,799) $ 78.196 $ 303.120 S 227,340 Tenant Revenue-Other 1,535 13,560 (12,025) 24.711 54.240 40.680 Total Tenant Revenue $ 45,516 $ 89,340 $ (43,824) $ 102.907 S 357.360 $ 268.020 HUD PHA Operating Grants 260,085 238,515 21,570 255.205 954.060 715,545 CFP Operational Income 1.750 - 1,750 58.672 155.000 155,000 Fraud Recovery and Other 1.745 1,952 (207) 2,218 7,806 5,855 Total Operating Revenue $ 309,096 $ 329.807 $ (20,710) $ 419.002 $ 1.474.226 $ 1,144.420 Administrative Salaries $ 29.343 $ 24,698 $ 4,645 $ 19.584 $ 92,679 $ 67.982 Auditing Fees - - - 5,665 5,665 Management Fees 32.033 31,389 6" 89,209 125,558 94,168 Bookkeeping Fees 4.644 4,590 54 4,606 18,360 13,770 Employee Benefits Contributions -Admin 6,436 12,011 (5,575) 6,832 46,681 34.670 Office Expenses 8,281 12,522 (4,241) 8,733 39.241 26,719 Legal 1,365 7,500 (6,135) 4,267 30,000 22,500 Travel - - Other 2,370 1,500 870 100 6.000 4,500 Tenant Services-Other 1,369 4,599 (3,230) 905 18,396 13,797 Water 18,964 18,000 964 17.426 73.500 55,500 Electricity 10.932 11,400 (468) 10.923 47,600 36,200 Gas 5,074 4,700 374 4,822 40,700 36,000 Other Utilities Expense 122 150 (28) 78 13,500 13,350 Ordinary Maintenance and Operations-Labor 15,720 25.864 (10,144) 24,114 97.648 71,784 Ordinary Maintenance and Operations-Material 8,539 23,800 (15,261) 51,884 94.400 70,600 Ordinary Maintenance and Operations-Contrac 43,759 105,300 (61,541) 126,383 417,200 311,900 Employee Benefits Contributions -Ordinary 13,825 14,806 (980) 12,040 58,195 43,389 Protective Services-Other Contract Costs 985 900 85 590 3,600 2,700 Property Insurance 14,465 14,613 (149) 15,539 61,282 46,669 Liability Insurance 5,114 5,242 (128) 6,700 21.983 16,741 Workers Compensation - 471 (471) 314 1,884 1,413 All Other Insurance 4,400 425 3,975 344 1,700 1,275 Other General Expenses 3.483 9,465 (5,982) 14,254 24,360 14,895 Compensated Absences - - - - Payment in Lieu of Taxes 1,199 3,506 (2,310) 2,902 11,492 7.984 Bad debt-Tenant Rents 409 6.600 (6,191) 17,772 26,400 19,800 Interest Expense 3.681 3.681 - 4.040 14,166 10,486 Total Operating Expenses $ 236.512 $ 347,734 $ (111.222) $ 444.361 $ 1.392.191 $ 1,044.457 Net Income(Loss) $ 72.585 S (17,928) $ 90.512 $ (25.359) $ 82.035 S 99.963 Lansing Housing Commission Budget vs.Actual South Washington Park For the Period Ending September 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 70,054 $ 78,900 $ (8,846) $ 88,440 $ 315,600 $ 236,700 Tenant Revenue-Other 5,434 6,120 (686) 3,616 24,460 18,360 Total Tenant Revenue $ 75,488 $ 85,020 $ (9,532) $ 92,056 $ 340,080 $ 255,060 HUD PHA Operating Grants 186,102 165.513 20,589 186.029 662,052 496,539 CFP Operational Income 1,750 - 1,750 54,607 227.623 227.623 Fraud Recovery and Other 3,875 2,781 1,094 22,195 11,022 8,242 Total Operating Revenue $ 267,214 $ 253.314 $ 13,901 $ 354.887 $ 1,240,777 $ 987,463 Administrative Salaries $ 18,976 $ 19,364 $ (388) $ 22,533 $ 73,230 $ 53,867 Auditing Fees - - - 5,665 5,665 Management Fees 28,204 29,235 (1,031) 83,042 116,941 87,706 Bookkeeping Fees 4,088 4,275 (187) 4,299 17,100 12,825 Employee Benefits Contributions -Admin 10,646 10,597 49 12,186 41,741 31,144 Office Expenses 11,031 12,559 (1,528) 11,235 41,249 28,690 Legal 3,390 4,125 (735) 2,483 16,500 12,375 Travel - - - 277 - - Other 40 - 40 247 - Tenant Servioes-Other 1,900 3,000 (1,100) 2,000 12,000 9,000 Water 46,057 50,800 (4,743) 47,851 204,200 153.400 Electricity 31,286 31,300 (14) 31,164 118,500 87,200 Gas 3,038 2,700 338 5,211 47,000 44,300 Other Utilities Expense 70 120 (50) 117 1,515 1,395 Ordinary Maintenance and Operations-Labor 30,517 28,434 2,083 25,276 106,684 78,250 Ordinary Maintenance and Operations-Material 6,828 16,888 (10.060) 13,471 66,752 49,864 Ordinary Maintenance and Operations-Contrac 20,978 28,530 (7,552) 34,561 117,225 88,695 Employee Benefits Contributions -Ordinary 19,164 15,328 3,836 12,184 59,225 43,897 Protective Services-Other Contract Costs 477 510 (33) 318 2,040 1,530 Property Insurance 13,094 14,434 (1,340) 9,112 60,528 46,094 Liability Insurance 5,949 6,721 (772) 5,462 28,184 21,463 Workers Compensation - 438 (438) 292 1,752 1,314 All Other Insurance 4,877 425 4,452 344 1,700 1,275 Other General Expenses 3,846 4,826 (980) 9,104 19,104 14,278 Compensated Absences - - - Paymenl in Lieu of Taxes (1,180) (815) (365) 422 (6,310) (5,495) Bad debt-Tenant Rents 770 2,250 (1,480) 1,281 9,000 6,750 Interest Expense 840 840 - 922 3,235 2,394 Total Operating Expenses $ 264.885 $ 286,884 $ (21,999) $ 335,394 $ 1,164,761 $ 877,876 Net Income(Loss) $ 2,329 $ (33,571) $ 35,900 $ 19,493 $ 76,016 $ 109,587 Lansing Housing Commission Budget vs.Actual AMP Consolidated For the Period Ending September 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Tenant Rental Revenue $ 263,236 $ 336,474 $ (73.238) $ 388.709 $ 1.345,896 $ 1,009,422 Tenant Revenue-Other 13.851 33.955 (20.104) 55,381 136,020 102,065 Total Tenant Revenue $ 277,087 $ 370,429 $ (93.342) $ 444,090 $ 1,481.916 $ 1,111,487 HUD PHA Operating Grants 976,798 894.726 82.072 971.388 3.578,904 2,684,178 CFP Operational Income 7,000 - 7,000 229.539 612.623 612,623 Fraud Recovery and Other 17,504 8,364 9,141 29.114 33,024 24,661 Total Operating Revenue S 1,278,390 $ 1,273,519 $ 4.877 $ 1.674.131 S 5,706,467 $ 4.432,948 Administrative Salaries $ 98,718 $ 94,361 $ 4.357 $ 89,945 $ 355,139 $ 260,777 Auditing Fees - - - - 22,660 22,660 Management Fees 122,596 122,942 (346) 350,045 491,769 368,826 Bookkeeping Fees 17,770 17,978 (208) 18,184 71.910 53.933 Employee Benefits Contributions-Administralivf 31,252 41.504 (10,252) 37,087 162,133 120.629 Office Expenses 38,138 54,086 (15,948) 42.431 174.488 120,402 Legal Expense 9,764 22.945 (13,181) 12,956 92,415 69.470 Travel - 540 (540) 692 2,160 1.620 Other 8,337 1.500 6.837 1,054 6,300 4,800 Tenant Services-Other 5,686 17,997 (12,311) 3,966 71,988 53,991 Water 114,630 121,450 (6,820) 115,183 497.850 376,400 Electricity 63,707 61,900 1,807 60,710 242,920 181,020 Gas 15,090 19,620 (4,530) 19,306 203,120 183,500 Other Utilities Expense 233 270 (37) 263 30.265 29,995 Ordinary Maintenance and Operations-Labor 82.720 101,096 (18,376) 96.004 380,845 279,749 Ordinary Maintenance and Operations-Material 31,676 83,763 (52,087) 109,052 322,862 239,099 Ordinary Maintenance and Operations-Contrac 170,334 376,390 (206,056) 325,041 1,455,415 1,079,025 Employee Benefits Contributions-Ordinary 59,261 59,929 (668) 52,635 232,404 172,475 Protective Services-Other Contract Costs 3,671 3,255 416 1,917 12,620 9,365 Property Insurance 50,867 51,500 (634) 48,074 215.969 164,469 Liability Insurance 20,000 20,491 (491) 20,602 85,930 65,439 Workers Compensation - 1,842 (1,842) 1,229 7,368 5,526 All Other Insurance 18,555 1,700 16,855 1,376 6,800 5.100 Other General Expenses 16,206 32.681 (16,475) 52,249 90,369 57,708 Compensated Absences - - _ - _ - Paymenls in Lieu of Taxes 8,273 11,475 (3,202) 15,536 32,701 21,225 Bad debt-Tenant Rents 8,213 18.750 (10,537) 47.134 75,000 56,250 Interest Expense 14,490 14,490 - 15,904 55,770 41,280 Total Operating Expenses S 1.010.189 $ 1.354,456 $ (344,266) $ 1.538,575 $ 5,399,189 $ 4,044,733 Net Income(Loss) $ 268.201 $ (80.938) $ 349,139 $ 135.556 S 307,278 $ 388,215 Lansing Housing Commission Budget vs.Actual COCC For the Period Ending September 30,2020 YTD Amount YTO Budget YTD Variance Prior YTD Actual Annual Budget Remaining Budget Management Fees Income $ 173.090 $ 416,670 $ (243,580) $ 400,979 $ 931,532 $ 514,862 Bookkeeping Fees Income 17,770 17,978 (208) 18,118 71,910 53,933 Fraud Recovery and Other 35,077 14,100 20,977 25,540 79,530 65,430 Total Operating Revenue $ 225,937 $ 448,747 $ (222.810) $ 444.637 $ 1,082,972 $ 634,225 Administrative Salaries $ 38,044 $ 38,101 $ (57) $ 37,144 $ 143,359 $ 105.258 Auditing Fees - - - - 5,665 5,665 Employee Benefits Contributions -Admin 10,047 11,565 (1,518) 10.637 45,022 33,457 Office Expenses 15,564 21,086 (5,522) 28,339 77,419 56,333 Legal - 4,400 (4,400) 6,947 17,600 13,200 Travel - 1,620 (1,620) 84 8,100 6,480 Other 6,451 11,426 (4,975) 19,644 30,704 19,278 Tenant Services-Other - - - 4,006 - Water 289 435 (146) 418 1,740 1,305 Electricity 2,899 4,000 (1,101) 2,984 14,400 10,400 Gas 105 225 (120) 115 2,815 2,590 Other Utilities Expense 111 - 111 29 500 500 Ordinary Maintenance and Operations-Materia 200 - 200 - - - Ordinary Maintenance and Operations-Contra( 1,006 1,677 (671) 1,631 6,708 5,031 Protective Services-Other Contract Costs 628 175 453 - 665 490 Property Insurance 563 592 (29) 318 2,483 1,891 Liability Insurance 113 350 (237) 113 1,469 1,119 Workers Compensation - 900 (900) 185 3,600 2,700 All Other Insurance 4,400 - 4,400 2,388 - - Other General Expenses 58,140 78,258 (20,118) 57,653 313,032 234,774 Compensated Absences - - _ - _ - Interest Expense 375 375 - 721 970 595 Total Operating Expenses $ 138.936 $ 175.185 $ (36,249) $ 173,356 $ 676,251 $ 501,066 Net Income(Loss) $ 87,002 $ 273,562 $ (186,560) $ 271.281 $ 406,721 $ 133,159 Lansing Housing Commission Budget vs.Actual Housing Choice Voucher For the Period Ending September 30,2020 YTD Amount YTD Budget YTD Variance Prior YTD Actual Annual Budget Remaining _ Budget HUD PHA Operating Grants $ 3,080,972 $ 3,115,761 $ (34,789) $ 3,340,371 $ 12,463,044 $ 9,347,283 Other Revenue 25 - 25 84 - - Fraud Recovery and Other 3,414 3,045 369 7.995 12,180 9,135 Total Operating Revenue $ 3,084,411 $ 3,118,806 $ (34,395) $ 3.348,450 $ 12,475,224 $ 9,356,418 Administrative Salaries $ 81,443 $ 89,105 $ (7,663) $ 83,199 $ 330,281 $ 241,176 Auditing Fees - - - - 28,325 28,325 Management Fees 50,494 48,679 1,815 50,934 194,714 146,036 Bookkeeping Fees - - - - - _ Employee Benefits Contributions -Admin 16,028 26,780 (10,752) 20,761 104,548 77,768 Office Expenses 47,684 51,225 (3,541) 46,765 146,630 95,405 Legal Expense - - - - - - Travel - - - 469 - - Other - 18,200 (18,200) 200 60,200 42,000 Tenant Services-Other - - - - _ - Water - - - - _ Electricity - - - - Gas - - - - - - Other Utilities Expense 369 100 269 115 400 300 Ordinary Maintenance and Operations-Materie - - - - - Ordinary Maintenance and Operations-Contra 15,688 1,014 14,674 4,844 4,056 - Protective services-Other Contract Costs 269 200 69 - 200 - Property Insurance - - - - - - Liability Insurance 4,795 5,137 (341) 4,394 21,541 16,404 Workers Compensation - 2,100 (2,100) 2,365 8,400 6,300 All Other Insurance - Other General Expenses 5,678 9,670 (3,992) 7,641 27,020 17,350 Compensated Absences - - - - - Housing Assistance Payments 2,872,792 2,872,368 424 2,824.872 11,489,472 8,617,104 Bad Debt-Tenant Rents - - - - Interest Expense - - - - - Total Operating Expenses $ 3,095,240 $ 3,124,578 $ (29,338) $ 3.046,559 $ 12,415,787 $ 9,291,209 Net Income(Loss) $ (10,829) $ (5,772) $ (5,057) $ 301.891 $ 59,437 $ 65,209 Lansing Housing Commission 1010 Mt.Vernon Park Balance Sheet for September 2020 Period Amount Balance ASSETS 1010-0000-111102 Cash-Security Deposits - 33,296.60 1010-0000-111111 Chase Checking 52,342.48 732,961.64 1010-0000-112200 Accounts Receivable 4,411.00 24,295.30 1010-0000-112201 Allowance for Doubtful Accounts (1,808.51) (9,961.07) 1010-0000-112220 AIR Repayment Agreement 299.00 513.00 1010-2010-112500 Accounts Receivable HUD - - 1010-0000-114500 Accrued Interest Receivable - 116.07 1010-5005-115700 Intercompany (77,547.65) (125,991.39) 1010-0000-116201 Investments Savings - 130,750.53 1010-0000-121100 Prepaid Insurance 66,247.09 68,552.76 1010-0000-140000 Land - 245,012.00 1010-0000-144000 Construction in Progress - 21,280.83 1010-3000-144000 Construction in Progress - 206,225.80 1010-0000-146000 Dwelling Structures - 12,674,946.26 1010-1010-146000 Dwelling Structures - 501.502.00 1010-0000-146500 Dwelling Equipment-Ranges& - 406,217.97 1010-1010-146500 Dwelling Equipment-Ranges& - 27,589.00 1010-3000-146500 Dwelling Equipment-Ranges& - 8,823.96 1010-0000-148100 Accumulated Depreciation-Build - (10,742,197.46) 1010-1010-148100 Accumulated Depreciation-Build - (159,379.00) 1010-1010-148300 Accumulated Depreciation-Equip - (8,767.00) 1010-0000-150300 Deferred Outflow-MERS - 143,287.00 TOTAL ASSETS 43,943.41 _ 4,179,074.80 LIABILITIES 1010-0000-200000 OPEB Liability - 108,652.00 1010-0000-200300 Pension Liability - 254,674.00 1010-0000-210000 Construction Costs Payabe - - 1010-0000-211100 Accounts Payable - - 1010-0000-211343 Accounts Payable Misc - - 1010-0000-211400 Tenant Security Deposits (343.00) 31,570.60 1010-O000-211999 Tenant Refunds 331.00 6,890.67 1010-0000-212000 Accrued Payroll - 7,161.87 1010-0000-213400 Utility Accrual - 18,932.37 1010-0000-213500 Accrued Comp Absences-Curr - 887.35 1010-0000-213700 Payment in Lieu of Taxes 3,202.94 18,374.63 1010-0000-214000 Accrued Comp Absences-non curr - 5,028.29 1010-0000-260600 Note Payable Non Curr-PNC (3,050.90) 322,481.76 1010-0000-260601 Note Payable-Curr-PNC - 37,051.98 TOTAL LIABILITIES 140.04 811,705.52 EQUITY 1010-0000-280100 Invest C - 2,433,904.00 1010-0000-280500 Unrestricted Net Assets 43,803.37 926,986.34 1010-0000-262000 Income and Expense Clearing - (1,946,524.56) 1010-0003-282000 Income and Expense Clearing - (77•99) 1010-1010-282000 Income and Expense Clearing - (320.14) 1010-1010-282000 Income and Expense Clearing - (19,356.80) 1010-3000-282000 Income and Expense Clearing - 1,972,758.43 TOTAL EQUITY 43,803.37 3,367,369.28 TOTAL LIABILITES&EQUITY 43.943.41 4,179,074.80 Lansing Housing Commission 1020 Hildebrandt Park Balance Sheet for September 2020 Period Amount Balance ASSETS 1020-0000-111102 Cash-Security Deposits - 38,207.00 1020-0000-111111 Chase Checking (77,709.36) 627,947.91 1020-0000-112200 Accounts Receivable 6,499.91 30,384.10 1020-0000-112201 Allowance for Doubtful Accounts (2,664.96) (12,457.48) 1020-0000-112220 A/R Repayment Agreement (122.00) 417.00 1020-2010-112500 Accounts Receivable HUD - - 1020-0000-114500 Accrued Interest Receivable - 116.07 1020-5005-115700 Intercompany 28,490.87 490.47 1020-0000-116201 Investments Savings - 130,750.53 1020-0000-121100 Prepaid Insurance 69,831.50 72.564.46 1020-0000-140000 Land - 440,132.00 1020-0000-144000 Construction in Progress - 69,703.98 1020-3000-144000 Construction in Progress 35,833.00 436,184.05 1020-0000-146000 Dwelling Structures - 14,571,637.42 1020-1020-146000 Dwelling Structures - 640,279.00 1020-0000-146500 Dwelling Equipment-Ranges& - 40,799.04 1020-1020-146500 Dwelling Equipment- Ranges& - 242,488.00 1020-0000-148100 Accumulated Depreciation-Build - (11,582,133.50) 1020-1020-148100 Accumulated Depreciation-Build - (203,490.00) 1020-1020-148300 Accumulated Depreciation-Equip - (77,066.00) 1020-0000-150300 Deferred Outflow-MERS - 119,994.00 TOTAL ASSETS 60,158.96 5,586,948.05 LIABILITIES 1020-0000-200000 OPEB Liability - 56,875.00 1020-0000-200300 Pension Liability - 213,273.00 1020-0000-210000 Construction Costs Payabe - - 1020-0000-211100 Accounts Payable - - 1020-0000-211343 Accounts Payable Misc - - 1020-0000-211400 Tenant Security Deposits 556.00 38,396.00 1020-0000-211999 Tenant Refunds - 9,877.53 1020-0000-212000 Accrued Payroll - 8,480.83 1020-0000-213400 Utility Accrual - 21,455.02 1020-0000-213500 Accrued Comp Absences-Curr - 1,719.26 1020-0000-213700 Payment in Lieu of Taxes 1,548.81 22,930.71 1020-0000-214000 Accrued Comp Absences-non curr - 9,742.49 1020-0000-260600 Note Payable Non Curr-PNC (5,084.84) 537,469.61 1020-0000-260601 Note Payable-Curr-PNC - 61,753.30 TOTAL LIABILITIES (2,980.03) 981,972.75 EQUITY 1020-0000-280100 Invest C - 3,764,889.00 1020-0000-280500 Unrestricted Net Assets 63,138.99 68,820.15 1020-0000-282000 Income and Expense Clearing - (1,351,228.62) 1020-1020-282000 Income and Expense Clearing - (45,146.00) 1020-3000-282000 Income and Expense Clearing - 2,167,640.77 TOTAL EQUITY 63.138.99 4,604,975.30 TOTAL LIABILITES&EQUITY 60,158.96 5,586,948.05 Lansing Housing Commission 1080 LaRoy Froh Townhomes Balance Sheet for September 2020 Period Amount Balance ASSETS 1080-0000-111102 Cash-Security Deposits - 40,322.00 1080-0000-111111 Chase Checking (100,966.35) 638,815.38 1080-0000-112200 Accounts Receivable 1,364.75 29,031.70 1080-0000-112201 Allowance for Doubtful Accounts (559.55) (11,903.00) 1080-0000-112220 A/R Repayment Agreement (521.00) 706.62 1080-2010-112500 Accounts Receivable HUD - - 1080-0000-112954 Accounts Receivables-Misc - - 1080-0000-114500 Accrued Interest Receivable - 116.07 1080-5005-115700 Intercompany 41,306.27 20,405.26 1080-0000-116201 Investments Savings - 130,750.53 1080-0000-121100 Prepaid Insurance 74,471.67 77,118.14 1080-0000-140000 Land - 499,084.00 1080-0000-144000 Construction in Progress - 111,737.04 1080-3000-144000 Construction in Progress 35.833.00 351,292.37 1080-0000-146000 Dwelling Structures - 12,636,231.93 1080-1080-146000 Dwelling Structures - 520,795.00 1080-0000-146500 Dwelling Equipment-Ranges& - 35,510.04 1080-0000-148100 Accumulated Depreciation-Build - (9,988,888.71) 1080-1080-148100 Accumulated Depreciation-Build - (165,515.00) 1080-0000-150300 Deferred Outflow-MERS - 155,143.00 TOTAL ASSETS 50,928.79 5,080,752.37 LIABILITIES 1080-0000-200000 OPEB Liability - 91,582.00 1080-0000-200300 Pension Liability - 275,743.00 1080-0000-210000 Construction Costs Payabe - - 1080-0000-211100 Accounts Payable - - 1080-0000-211343 Accounts Payable Misc - - 1080-0000-211400 Tenant Security Deposits - 40,612.00 1080-0000-211999 Tenant Refunds (1,281.00) 6,169.75 1080-0000-212000 Accrued Payroll - 8,021.49 1080-0000-213400 Utility Accrual - 22,611.39 1080-0000-213500 Accrued Comp Absences-Curr - 994.71 1080-0000-213700 Payment in Lieu of Taxes 373.48 11,152.24 1080-0000-214000 Accrued Comp Absences-non curr - 5,636.66 1080-0000-260600 Note Payable Non Curr- PNC (3,003,60) 317,482.05 1080-0000-260601 Note Payable-Curr-PNC - 36,477.53 TOTAL LIABILITIES (3,911.12) 816,482.82 EQUITY 1080-0000-280100 Invest C - 4,031,104.00 1080-0000-280500 Unrestricted Net Assets 54,839.91 242,659.13 1080-0000-282000 Income and Expense Clearing - (1,605,961.61) 1080-1080-282000 Income and Expense Clearing - (26,635.00) 1080-3000-282000 Income and Expense Clearing - 1,623,103.03 TOTAL EQUITY 54,839.91 4,264,269.55 TOTAL LIABILITES & EQUITY 50,928.79 5,080,752.37 Lansing Housing Commission 1090 South Washington Park Balance Sheet for September 2020 Period Amount Balance ASSETS 1090-0000-111102 Cash-Security Deposits - 23,084.00 1090-0000-111111 Chase Checking (54,370.94) 592,266.18 1090-0000-112200 Accounts Receivable 1,492.00 31,336.21 1090-0000-112201 Allowance for Doubtful Accounts (611.72) (12,847.85) 1090-0000-112220 A/R Repayment Agreement - - 1090-2010-112500 Accounts Receivable HUD - - 1090-0000-114500 Accrued Interest Receivable - 116.05 1090-5005-115700 Intercompany 682.53 (28,151.71) 1090-0000-116201 Investments Savings - 130,750.52 1090-0000-121100 Prepaid Insurance 59,341.73 61,940.85 1090-0000-140000 Land - 180,543.00 1090-0000-144000 Construction in Progress (6,500.00) (3,754.50) 1090-3000-144000 Construction in Progress 319,121.00 930,272.03 1090-0000-146000 Dwelling Structures - 9,530,995.25 1090-1090-146000 Dwelling Structures - 118,722.00 1090-0000-146500 Dwelling Equipment-Ranges& - 134,245.45 1090-0000-147000 Nondwellin Structures - 16,575.68 1090-0000-148100 Accumulated Depreciation-Build - (7,566,612.44) 1090-1090-148100 Accumulated Depreciation-Build - (37,732.00) 1090-0000-150300 Deferred Outflow-MERS - 142,995.00 TOTAL ASSETS 319,164.60 4,244,743.72 LIABILITIES 1090-0000-200000 OPEB Liability - 56,579.00 1090-0000-200300 Pension Liability - 254,153.00 1090-0000-210000 Construction Costs Payabe - - 1090-0000-211100 Accounts Payable - - 1090-0000-211343 Accounts Payable Misc - - 1090-0000-211400 Tenant Security Deposits 50.00 23,060.00 1090-0000-211999 Tenant Refunds 53.00 9,264.92 1090-0000-212000 Accrued Payroll - 7,506.94 1090-0000-213400 Utility Accrual - 47,123.47 1090-0000-213500 Accrued Comp Absences-Curr - 2,509.20 1090-0000-213700 Payment in Lieu of Taxes (473.75) (8,691.39) 1090-0000-214000 Accrued Comp Absences-non curr - 14,218.74 1090-0000-260600 Note Payable Non Curr-PNC (685.86) 72,495.90 1090-0000-260601 Note Payable-Curr-PNC - 8,329.51 TOTAL LIABILITIES (1,056. 11)_ 486,549.29 EQUITY 1090-0000-280100 Invest C - 3,083,846.00 1090-0000-280500 Unrestricted Net Assets 320,211.21 373,488.68 1090-0000-282000 Income and Expense Clearing - (1,484,032.85) 1090-1090-282000 Income and Expense Clearing - (6,072.00) 1090-3000-282000 Income and Expense Clearing - 1,790,964.60 TOTAL EQUITY 320,211.21 3,758,194.43 TOTAL LIABILITES&EQUITY 319,154.60 4,244,743.72 Lansing Housing Commission 5005 Central Office Cost Center Balance Sheet for September 2020 Period Amount Balance ASSETS 5005-0000-111101 General Fund Checking - - 5005-0000-111105 LHC-Payroll Account (100.00) 71,301.04 5005-0000-111111 Chase Checking (23,795.85) 545,999.89 5005-0000-112500 Accounts Receivable HUD 39.959.50 640,628.74 5005-0000-112954 Accounts Receivables-Misc - (4,000.00) 5005-1010-115700 Intercompany 77,547.65 125,991.39 5005-1020-115700 Intercompany (28,490.87) (490.47) 5005-1080-115700 Intercompany (41,306.27) (20,405,26) 5005-1090-115700 Intercompany (682.53) 28,151.71 5005-4001-115700 Intercompany - 879,491.00 5005-8001-115700 Intercompany (7,348.62) 38,535.47 5005-8002-115700 Intercompany 6,603.31 104,354.27 5005-8005-115700 Intercompany 4,975.35 3,913.23 5005-8010-115700 Intercompany (26.96) 4,590.21 5005-8021-115700 Intercompany - - 5005-9101-115700 Intercompany - 31,921.62 5005-0000-121100 Prepaid Insurance 1,353.06 11,573.00 5005-0000-121200 Prepaid-Other (774.00) 10,896.00 5005-0000-140000 Land - 190,000.00 5005-0000-144000 Construction in Progress - - 5005-0000-146000 Dwelling Structures - 775,620.74 5005-0000-146500 Dwelling Equipment-Ranges& - 364,287.34 5005-0000-148100 Accumulated Depreciation-Build - (1,083,579.77) 5005-0000-150102 Investment in OG - 287,114.00 5005-0000-150300 Deferred Outflow-MERS - 100,321.00 TOTAL ASSETS 27,913.77 3,106,215.15 LIABILITIES 5005-0000-200000 OPEB Liability - 53,613.00 5005-0000-200300 Pension Liability - 178,305.00 5005-0000-210000 Construction Costs Payabe - - 5005-0000-211100 Accounts Payable (32.78) (32.78) 5005-0000-211343 Accounts Payable Misc. - 5005-0000-211703 Union Dues Payable (212.50) (722.50) 5005-0000-211704 Health Insurance W/H - - 5005-0000-212000 Accrued Payroll - 6,156.64 5005-0000-213400 Utility Accrual - 1,474.63 5005-0000-213500 Accrued Comp Absences-Curr - 1,250.89 5005-0000-214000 Accrued Comp Absences-non curr - 7,088.33 5005-0000-224000 Tenant Prepaid Rent (980.00) 2,565.00 5005-0000-260700 Note Payable Non Curr-Davenport (4,884.77) (6,301.53) 5005-0000-260701 Note Payable-Curr-Davenport - 59,030.02 TOTAL LIABILITIES (6,110.05) 302,426.70 EQUITY 5005-0000-280100 Invest C - 262,455.00 5005-0000-280500 Unrestricted Net Assets 34,023.82 414,576.71 5005-0000-282000 Income and Expense Clearing - 2,360,663.45 5005-3000-282000 Income and Expense Clearing - (233,906.71) TOTAL EQUITY 34,023.82 2,803,788.45 TOTAL LIABILITES&EQUITY 27,913.77 3,106,215.15 Lansing Housing Commission Housing Choice Voucher Balance Sheet for September 2020 Period Amount Balance ASSETS 8001-0000-111111 Chase Checking (9,413.11) 1,085,503.26 8002-0000-111111 Chase Checking 3,930.85 448,979.74 8002-0000-112200 Accounts Receivable (84.07) (156.20) 8002-0000-112954 Accounts Receivables-Misc - - 8001-5005-115700 Intercompany 7,348.62 (38,535.47) 8002-5005-115700 Intercompany (6,603,31) (104,354.27) 8001-0000-121100 Prepaid Insurance 16,300.81 16,308.36 8001-0000-146500 Dwelling Equipment-Ranges& - 27,596.00 8001-0000-148100 Accumulated Depreciation-Build - (27,596.00) 8002-0000-148100 Accumulated Depreciation-Build - - 8001-0000-150300 Deferred Outflow-MERS - 147,708.00 TOTAL ASSETS 11,479.79 1,665,453.42 LIABILITIES 8001-0000-200000 OPEB Liability - 155,452.00 8001-0000-200300 Pension Liability - 262,531.00 8001-0000-210000 Construction Costs Payabe - - 8001-0000-211100 Accounts Payable - - 8002-0000-211100 Accounts Payable 55.00 55.00 8002-8002-211100 Accounts Payable - - 8001-0000-211343 Accounts Payable Misc - - 8001-2010-211998 Deferred Income (9,672,61) 403,153.50 8001-0000-212000 Accrued Payroll - 14,984.55 8001-0000-213400 Utility Accrual - - 8001-0000-213500 Accrued Comp Absences-Curr - 2,662.30 8001-0000-214000 Accrued Comp Absences-non curr - 15,086.33 TOTAL LIABILITIES (9,617.61) 853,924.68 EQUITY 8001-0000-280500 Unrestricted Net Assets 23,908.93 (261,787.05) 8001-0000-282000 Income and Expense Clearing - 622,070.44 8001-0003-282000 Income and Expense Clearing - (1,038.20) 8001-3000-282000 Income and Expense Clearing - (2,130.72) 8002-0000-280100 Invest C - 3,047.00 8002-0000-280400 Restricted Net Assets - 152,357.00 8002-0000-280500 Unrestricted Net Assets (2,811,53) 393,014.16 8002-0000-282000 Income and Expense Clearing - 57,031,957.83 8002-8002-282000 Income and Expense Clearing - (57,235,961.72) TOTAL EQUITY 21,097.40 701,528.74 TOTAL LIABILITES& EQUITY 11,479.79 1,555,453.42 tnc COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 October 28, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: September Housing Choice Voucher (HCV) Monthly Report CONTACT PERSON: Kim Shirey HCV Supervisor Family Self Sufficiency (FSS): The FSS Coordinator has reached out to interested participants to determine their accessibility to Zoom. There is one Zoom session, and one in person session scheduled for November. HCV Orientations: LHC had four (4) orientations during the month of September 2020 and thirty-eight (38) vouchers were issued. Zero (0) VASH orientation was held for the month of September 2020, and two (2) vouchers were issued with the assistance of community partners. Waiting List: Selections 1-50 were sent offer letters. Only 24 responses were returned. Staff is processing these files to determine eligibility. Department Initiatives: In the HCV Program there are currently 1,755 vouchers housed in all its programs. Forty nine participants are with the Shelter Plus Care Program (S+C), 74 are housed under the Permanent Supportive Housing Program (PSH), and 145 are housed under the HUD Veterans Affairs Supportive Housing (VASH) 1,487 are housed under the Housing Choice Voucher Program. TDDITTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" I-arsine I lousing Commission Board klectin<g October 28.2020 I luusin_Choice Voucher Report September 2020 11-- 1 r,PG LHC CONIM[SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Voucher Utilization August Voucher Program Total Units 1,863 August Traditional HCV Utilization 1626 August % Utilized Units 86% September Voucher Program Total Units 1,863 September Traditional HCV Utilization 1632 September % Utilized Units 88% Voucher Disbursement HUD August HAP Disbursement $930,024 LHC August HAP/UAP Disbursement $915,868.35 % Voucher Funding Utilization 99% HUD September HAP Disbursement $949,659 LHC September HAP/UAP Disbursement $896,072 % Voucher Funding Utilization 94% HUD Held Reserves as of September 2020 $2,678,131 SEMAP Indicators Indicator 1- Selection from the Waiting List This indicator measures whether LHC has written policies in its administrative plan for selecting applicants from the waiting list. This indicator is not scored by PIC but is based on an internal review. LHC is on track to receive all points for this indicator out of a possible 15 as it does have written policy. Waiting List PIC Scoring Internal Scoring NIA 15 Indicator 2- Rent Reasonableness LHC has a method for determining the rent (for each unit leased) is reasonable based on current rents charged for comparable unassisted units. LHC reviewed 15 rent reasonable for the fiscal year 2020. This indicator is not scored by PIC but based on an internal review. LHC will self-score 20 points for this indicator our of a possible 20. TDD/TTY#: 1-800-545-1833 Ext.919 L= "Equal Housing Opportunity" Lansing housing Commission Board Meeting October 28.2020 Housing,Choice Voucher Report September 2020 Nae 2 of G �.\;�c Ilea, �Rlc CONIN/lISSIONt 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Rent Reasonableness PIC Scoring Internal Scoring N/A 20 Indicator 3- Determination of Adjusted Income This indicator measures if, at the time of admission and reexamination, LHC verifies and correctly determines adjusted annual income for each assisted family, and if LHC uses the appropriate utility allowance(s). This indicator is not scored in PIC but is based on an internal review and scoring. LHC completed 0 file audits with a requirement of 26 to be reviewed for scoring purposes. Therefore, LHC will self-score 20 points out of 20 for the fiscal year ending June 2021. Adjusted Income PIC Scoring Internal Scoring N/A 20 Indicator 4- Utility Allowance The new Utility Allowances were approved and are effective 12/01/2020. This indicator is not scored through PIC but is based on an internal review. Based on the internal review, LHC would receive five (5) of the possible five (5) points for this indicator by the end of the fiscal year. Utility Allowance PIC Scoring Internal Scoring N/A 5 Indicator 5- HQS Quality Control Inspections The number of Quality Control Inspections needed for the year is 28. During this reporting period zero (0) quality control inspections were conducted. This indictor is not scored by PIC but is based on an internal review. Based on the internal review LHC will self-score a five (5) out of the five (5) possible points. Quality Control Inspections PIC Scoring Internal Scoring N/A 5 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity"L(St Lansing Rousing Commission Board Nlecting October N.2020 Housing Choice Voucher Report September 2020 n......z,.rr. LHic CONIPAISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Indicator 6- HQS Enforcement Following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life threatening HQS deficiencies are corrected within 24-hours and all other cited HQS deficiencies are corrected within 30 days. If deficiencies are not corrected timely LHC stops (abates) HAP payment or terminates the contract. This indicator is not scored by PIC but is determined from an internal review. LHC's review indicates there were ten (10) 24-hour deficiencies and thirty-eight (38) 30-day deficiencies. All corrected, abated, or terminated, as necessary. HQS Enforcement PIC Scoring Internal Scoring N/A 10 Indicator 7- Expanding Housing Opportunities LHC adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty and minority concentration. This indicator is not scored in PIC but is based on an internal review. As of this reporting period, LHC records this indicator as receiving five (5) of a possible five (5) Housing Opportunities PIC Scoring Internal Scoring N/A 5 Indicator 8- Payment Standards This indicator shows whether LHC has adopted a current payment standard schedule for the voucher program by unit size. During this reporting period, the HCV Payment Standards were increased to 110%. The current payment standards have received Board approval. This indicator is not scored by PIC but is based on an internal review. As of this reporting period, LHC records indicate a five (5) out of a possible five (5) points will be received. PIC Scoring Internal Scoring N/A 5 Indicator 9- Annual Reexamination This indicator is used to determine if LHC has completed a reexamination for each participating family at least every 12 months. As of September 30, 2020, the reporting rate is 96%. Based on PIC, LHC records this indicator as 10 of a possible 10 points. TDD/TTY M 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing l lousilm,Commission L;uard Meeting October 29.2020 i lousing owice Voucher Deport September 2020 I'mm-4 of G �����c; r-►c�r�S�L I:JIC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Annual Reexaminations PIC Scoring Internal Scoring 10 10 Indicator 10- Correct Tenant Rent Calculation This indicator shows if LHC correctly calculates tenants' rent and the family share of the rent to the owner in the voucher program. As of this reporting period, PIC records indicate LHC will receive 100%. According to PIC records there are no tenant rent calculation discrepancies to report. Based on PIC, LHC records this indicator as receiving five (5) of a possible five (5) points. Correct Tenant Rent PIC Scoring Internal Scoring 5 5 Indicator 11- Pre-Contract HQS Inspections This indicator shows if newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive five (5) of a possible five (5) points. Pre-Contract HQS PIC Scoring Internal Scoring 5 5 Indicator 12-Inspections This indicator shows if LHC has inspected each unit under contract at least bi-annually. As of this reporting period, PIC recorded this indicator as receiving 100%. Based on PIC LHC would receive 10 of the possible 10 points. Inspections PIC Scoring Internal Scoring 10 10 Indicator 13- Program Utilization The department utilization rate during this reporting period is 94%. In an effort to maximize the number of participants that are housed, the program's utilization rate will continue to be closely monitored without exceeding funding capacity. SEMAP certification requires LHC to report the status of efforts in providing Housing Choice Vouchers and leasing units based on funds awarded by HUD. TDDTTTY#: 1-800-545-1833 Ext.919 LEJ "Equal Housing Opportunity"[611 Lansing Housing conlinission Board Meeting October 28.2020 I lousing,Choice Voucher Report September 2020 I1O Is, fir;. LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Program Utilization PIC Scoring Internal Scoring N/A 20 Indicator 14-Family Self Sufficiency As of this reporting period, the Family Self Sufficiency (FSS) Program has 37 mandatory slots, 19 slots/households or (51%) are enrolled. SEMAP certification requires the LHC to report the status of enrollment for the FSS program. Enrollment and Escrow Accounts are documented by Indicator 14. As of this reporting period, LHC would receive five (5) of 10 points. FSS Enrollment PIC Scoring Internal Scoring N/A 5 Currently 54% of the FSS participants enrolled in the program have escrow accounts. The maximum allowable points are five of (10) points. LHC is currently doing an internal rating of five (5) points. Participants w/ Escrows PIC Scoring Internal Scoring N/A 5 *Please note all PIC data is of 09/30/2020 40 TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" I.ansing I lousing Commission Board Mcctin`_October 28.2030 l lousinz Choice VUnCher Report September 2020 Pa�_,e 6 of 6 �.X-"IG 1-10(" LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 October 28, 2020 HONORABLE MEMBERS IN SESSION Lansing Housing Commission 419 Cherry St. Lansing Michigan 48933 SUBJECT: September 2020 Asset Management Monthly Report CONTACT PERSON: Doug Fleming Executive Director 517-487-6550 Ext. 111 OVERVIEW: Lansing Housing Commission ("LHC") communities had an overall occupancy rating of 95% (not including the modernization units) at the end of September. LHC Unit Months Leased (UML) was 789 (with units in MOD) or 95% occupancy rate. LHC maintained a 95% occupancy level, which does not meet the 96% recovery plan occupancy goal. Mt. Vernon Park occupancy was 89% at the end of September. There were zero (0) households moved in, one (1) resident moved out, and two (2) unit transfers. The UML was 181 which equals 89%. At the end of September, Mt. Vernon had a total of 20 open work orders. Hildebrandt Park occupancy was 99% at the end of September. There were three (3) households moved in, one (1) resident moved out, and zero (0) unit transfers. The UML was 218 which equals 99%. At the end of September, Hildebrandt had a total of 49 open work orders. LaRoy Froh occupancy was 98% at the end of September. There was one (1) household moved in, zero (0) residents moved out, zero (0) unit transfers. The UML was 208 which equals 98%. At the end of September, LaRoy Froh had a total of 83 open work orders. xroplku TDD/TTY#: 1-800-545-1833 Ext.919L=j "Equal Housing Opportunity"��♦ Lansine l lousing Cunimission Board iMeeting 0dol cr 28.2020 �lunthl� r1ssG Rlanagement[Zepurt Srptemher2u2p Pace I o1 S�. 1- LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 South Washington Park occupancy was 92% at the end of September. There were one (1 ) household moved in, one (1 ) resident moved out, and zero (0) unit transfer. The UML was 182 which equals 92%. At the end of September, South Washington had a total of 36 open work orders. OCCUPANCY: UML Gross Occupied 1st (including Total Total Number Move Move Transfer Site of Units day of month MOD Ins Outs Units MOD including Occupancy Units MOD units rate) Mt Vernon 202 181 89% 0 1 2 0 Hildebrandt 220 218 99% 3 1 1 0 0 LaRoy Froh 213 208 98% 1 0 0 0 S. Washington 197 182 92% 1 1 0 1 0 Totals 832 789 95% 5 3 2 0 RENT COLLECTION: Site Rent Charged Receivables Total Collection Rate Uncollected Mt Vernon $ 24,251 $ 35,871 $ 0 147% Hildebrandt $ 22,896 $ 31,280 $ 0 137% LaRoy Froh $ 19,703 $ 21,904.50 $ 0 111% S. Washington $ 25,216 $ 24,798 $ 418 98% Totals $ 92,066 $113,853.50 $ 418 124% TDD/TTY#: 1-800-545-1833 Ext.919 t "Equal Housing Opportunity"I.L . Lansing,1lousin Commission Board Meeting October28.2020 p-lonthly Asset Mana--ement Report September 22020 face 2 ol'6 LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Mt. Vernon Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacant Date over 20 days 3228 N Waverly 3 1-13-20 261 TBD $1,900 Vacant due to RAD 3426 N Waverly 3 10-17-19 369 TBD N/A Vacant due to RAD 3844 Wilson 1 3-2-20 212 TBD N/A Vacant due to RAD 3342 N Waverly 4 10-29-19 337 TBD $4,000 Vacant due to RAD 3304 N Waverly 3 5-18-20 135 TBD N/A Vacant due to RAD 3260 N Waverly 3 2-10-20 238 TBD N/A Vacant due to RAD 3336 N Waverly 4 1-6-20 268 TBD N/A Vacant due to RAD 3852 Wilson 1 3-16-20 198 TBD N/A Vacant due to RAD 3822 Wilson 1 3-16-20 198 TBD N/A Vacant due to RAD 3808 Wilson 1 3-23-20 191 TBD N/A Vacant due to RAD 3258 N Waverly 2 3-23-20 191 TBD N/A Vacant due to RAD 3326 N Waverly 2 4-13-20 170 TBD N/A Vacant due to RAD 3878 Wilson 1 4-21-20 162 TBD N/A Vacant due to RAD 3340 N Waverly 3 8-3-20 58 TBD N/A Vacant due to RAD 3868 Wilson 1 8-3-20 58 TBD N/A Vacant due to RAD 3340 N Waverly 3 8-3-20 51 TBD N/A Vacant due to RAD 3356 N Waverly 4 6-4-20 113 TBD N/A Vacant due to RAD 3858 Wilson 1 7-1-20 71 TBD N/A Vacant due to RAD 3868 Wilson 1 7-30-20 60 TBD N/A Vacant due to RAD 3508 N Waverly 4 9-16-20 33 TBD N/A Vacant due to RAD — Resident evicted due to poor housekeeping 4151 Glenburne 2 9-9-20 31 TBD TBD Resident transferred to Hildebrandt TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" I .asing I lousing Commission Board Meeting October 29.2020 Monthlc As>ct Managemcm Report September 2020 Pagc 3 or6 LHC COMM[SSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517) 487-6977 Hildebrandt Park Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details Date Days Ready Cost needed for Vacancies Vacate Date over 20 days 103-1135 Leslie 3 10-7-20 13 11-20-20 $1420 103-1944 Hoyt 2 10-5-20 15 11-20-20 $1000 103-2220 Turner 3 9-20-20 30 11-10-20 $2800 Floors in unit = all tile, lots of work needed. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" ; Lansing I lousing Commission Board Meeting Ocinhcr 28.2020 Nlonlhk Asset to nagcmcnt Report September 2020 1� \ I J11C COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 LaRoy Froh Vacant Unit Status: Address BR Vacate Total Projected Unit turn Comments*Details needed Date Days Ready Date Cost for Vacancies over 20 days Vacate 111-6044 3 5-3-20 143 Completing rehab. Haag 111-6065 2 12-20-19 275 Needs touch up work for Southbrook painting and needs applicant. 111-2424 Reo 3 2-5-20 229 Completing Rehab Rd 111-6215 3 3-2-20 211 Completing Rehab Grovenburg 11-2370 Reo 1 4-1-20 210 Completing Rehab Rd TDDrrTY#: 1-800-545-1833 Ext.919 UV "Equal Housing Opportunity"A Ltmsing Housing Commission Board itilecline October 28,2020 \9ont16 Assct Management Report September 2020 Page 5 orC �,\;1G t-rO(/ LHC COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517)487-6977 South Washington Park Vacant Unit Status: Address Br Vacate Total Projected Unit Comments*Details Date Days Ready turn needed for Vacancies Vacate Date Cost over 20 days 112-3200 S Washington 211 1 3-31-20 183 112-3200 S Washington 226 1 3-10-20 204 112-3200 S Washington 301 1 3-15-20 199 112-3200 S Washington 320 1 6-1-20 121 112-2716 Fireside 4 6-1-20 121 112-3200 S Washington 402 1 4-30-20 153 112-3200 S Washington 409 1 4-6-20 177 112-3200 S Washington 115 1 8-5-20 56 112-3200 S Washington 514 1 11-7-19 328 112-3200 S Washington 515 1 1-30-20 244 112-3200 S Washington 524 1 5-18-20 135 112-3200 S Washington 310 1 9-30-20 0 112-3200 S Washington 533 1 7-20-20 72 112-3200 S Washington 509 1 8-13-20 48 112-3200 S Washington 527 1 8-18-20 43 112-3200 S Washington 333 1 8-21-20 40 i TDD/-TY#: 1-800-545-1833 Ext.919 CKI "Equal Housing opportunity"Ic l Lansing I-lousing Commission Board Mecting October 28.2020 Monthly Asset mmwgement Report September 2020 Pa¢e 6 ofG