HomeMy WebLinkAbout2001 Public Service Board Minutes FINAL INFORMATIONAL MEETING ONLY
BOARD OF PUBLIC SERVICE
MINUTES OF MAY 10, 2001
PRESENT: Dale Copedge, Rita Klein, June Knostman, and Kendall Perry
ABSENT: Ron Bloomberg, Rick Kibbey, Gilda Richardson, and Don Stypula
STAFF: Michael Navabi and Faith Rach
VISITORS: None
CALL TO ORDER- The meeting was called to order at 11:50 a.m. by Chair Copedge at the Wastewater
Treatment Plant Administration Office.
1) ROLL CALL - No quorum present.
With no quorum present, an informational meeting was held.
2) CITIZEN COMMENTS - None.
3) REPORT OF OFFICERS -
Engineering Division - None.
Wastewater Division - None.
Solid Waste Section - Mr. Perry's written report was deferred until the June meeting.
Operations & Maintenance Section - None.
4) DIRECTOR'S REPORT- Copies of the April Monthly Activity Report were distributed to Board
members and Mr. Navabi presented the following information:
A. Mayor Hollister will run for re-election. Mr. Navabi reviewed a few of the highlights of the
Mayor's administration and noted the Mayor hopes to expand e-commerce industry in the City
of Lansing.
B. Due to the 2000 Census data, a reduction in state revenue sharing is expected. The City of
Lansing lost 6% in population. The impact of the reduction will decrease ACT 51 monies
received which are used for street construction and maintenance. Mr. Navabi noted some
corrections in the current budget will need to be made. There will be a shortfall of
approximately $1 Million. However, economic development is helping to overcome losses
which include infrastructure recovery from GM and Jackson National Life along with others.
No immediate problems are anticipated that would affect staffing levels. Purchase orders will
be looked at very closely. Only essential purchases will be allowed.
BOARD OF PUBLIC SERVICE
Minutes of May 10, 2001, 2001
Page 2
C. The Committee of the Whole has fully approved the Public Service Department budget with
minor exceptions. Mr. Navabi briefly reviewed the budget items that were approved.
1. General Fund - $2.4 Million, represents approximately 4-8% of total budget for
Public Service. Highlights include:
• One additional engineering 36 position. This position has always existed in the
Department's position summary but was left unfilled when the stormwater fund
was lost 2 years ago. The number of total employees for the department
remains unchanged at 227. This position will assist with duties associated with
at least two federal mandates; non-point source pollution prevention, sanitary
sewer overflows, and greater oversight of contractors.
• Road and stormwater rehabilitation programs
• Bridge, pedestrian overpass, and sidewalk repairs and stormwater issues
2. Act 51 Major Streets - $9.2 Million, major change involves shifting $500,000 to Act 51
local streets. The fund will be used primarily for the road maintenance program,
pedestrian overpass repairs, Elm Street Bridge funding match, and Capitol Loop
funding match.
3. Act 51 Local Streets - $4.3 Million which will be increased by the shifting of funds from
Major Street funding. Highlights include increasing service level on winter operations.
4. Sewage Fund - $31.6 Million have been appropriated for the largest fund in the
department which represents nearly 40% of all funds. There are dual functions
associated with the fund. One is to meet the national pollutants discharge elimination
system and pay for the sewer service and wastewater collection pumping and
treatment. This fund is also utilized to pay for the CSO program. Sewage rates will
increase 5% this fiscal year. Mr. Navabi noted that because of the loss of the
stormwater funding, the sewage rates will continue to increase in order to continue
funding the CSO program. The other option would be to find another dedicated source
of funding. Many municipalities have a dedicated fund for stormwater activities. Mr.
Perry suggested as an alternative to raising fees, the City may need to re-evaluate
budget priorities and pull programs that are not absolutely necessary. For example, the
City Beautification project. The City could recruit volunteer services and business and
neighborhood organizations could partner to do the project rather than using city funds.
A new sewage T.V. truck will be purchased as a capital improvement.
5. Refuse Fund - $1.3 Million, status quo. This fund will also help pay partly for the O & M
building expansion.
6. Recycling Fund - $3 Million. A $2.50 rebate in the recycling fee was proposed but has
been tabled by the Council for possible increase to a $5.00 rebate.
7. Service Garage Fund - This fund has decreased by 25% and pays for maintaining over
500 pieces of equipment. A major part of the fund will go to help fund the O&M
BOARD OF PUBLIC SERVICE
Minutes of May 10, 2001, 2001
Page 3
building expansion and to cover higher fuel costs.
8. CIP Programs -
• Road maintenance plan - $6.89 Million. We are currently beginning year seven
of the 8Year/$7Million road program. Mr. Navabi noted the amount of funding
has decreased due to inflation not being taken into account, and expanding the
program to eight years. Some of the money has gone to federally funded
projects. $150,000 has been approved for a pavement management study.
• $400,000 will fund the sidewalk improvement program, half of which will be
distributed among the four wards. Sidewalks will be repaired on a worst first
basis.
• $100,000 will go toward alley repairs
• Capital Loop - $600,000
• N. Washington Square Mall reconstruction - $1.06 Million
Mr. Navabi continued to discuss funding for other programs.
D. Staffing - A recommendation has been made for the Plant Engineer position. Engineer 34
position remains vacant.
E. Plow into spring - Principal Shopping District sponsored local commercial.
F. Sweeping Operations - Operations started about four weeks ago. All major streets have been
done. It will take three to four more weeks to finish local streets. Part of the challenge is due
to having only three, older vehicles to perform these operations. Crews have been hand-
picking trash in public rights-of-way. Mr. Navabi noted that trash in the right-of-way is a
problem around fast food restaurants. Ms. Klein stated publicity is needed urging the public to
keep areas cleaner and dispose of trash in the appropriate place. Mr. Navabi stated he may
be working on a public service announcement asking residents to keep catch basins clear of
debris.
4) OTHER -
a. Ms. Klein noted there is possible legislation on land use. A component of one of the
bills, is the ability to sell developmental rights. Instead of developing farmland, the
development right would transfer into receiving areas within cities to allow for greater
density within the city. The object is to try and preserve resources and land and to help
prevent urban sprawl. Mr. Navabi indicated he would track down additional information.
12.45 p.m. Mr. Copedge left the meeting to attend to other obligations.
b. Ms. Knotsman asked about the City's leaf compost availability indicating Mr. Campfield
BOARD OF PUBLIC SERVICE
Minutes of May 10, 2001, 2001
Page 4
has stated the compost is not yet ready for distribution. Granger continues to sell
composted materials dropped off by the City. The City's own compost pile should be
ready for distribution to residents. Mr. Navabi indicated he would follow-up on the
delay.
C. Ms. Knotsman noted the traffic circle installed on Pattengill at Moores River Drive is a
traffic hazard and a great inconvenience for traffic flowing through this area. Mr.
Navabi indicated he would investigate how the decision came about to install the circle.
d. Ms. Knotsman stated that CSO contractors left a stretch of Barnes Avenue, from
Washington Avenue to Martin Luther King Blvd., with temporary asphalt which is in very
bad condition and very difficult to drive. CSO activities may not be completed in this
area. The road has been in this condition for over a year. Mr. Navabi stated he will
investigate this area.
5) ADJOURNMENT -The meeting adjourned at 1:10 p.m.
Respectfullly- submitted,
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\05-10-01 MINUTES
INFORMATIONAL MEETING ONLY
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 12, 2001 !
PRESENT: Ron Bloomberg, Dale Copedge, Rick Kibbey, and Rita Klein
ABSENT: June Knostman, Kendall Perry, Gilda Richardson, and Don Stypula
STAFF: Faith Rach and Jimmy Spangler
VISITORS: Eugene Buckley
CALL TO ORDER- The meeting was called to order at 11:55 a.m. by Chair Copedge at the Wastewater
Treatment Plant Administration Office.
1) ROLL CALL - No Quorum present.
With no quorum present, an informational meeting was held.
2) CITIZEN COMMENTS - Mr. Buckley made reference to the Eastside referring to problems with over
flooding barriers and having the Kalamazoo Street Bridge open allowing flood water to run down the
street and into the Urbandale neighborhood. Mr. Buckley suggested utilizing a huge retainage bag
that could be placed across the street. The flood water could fill the bag and create a flood barrier.
The bag could be stored under the bridge when not in use. Mr. Buckley noted the flood control on the
Eastside is ineffective since the water runs down the street filling the neighborhood anyway. Mr.
Kibbey noted there has been a problem encouraging the MDEQ to withdraw a portion of land from the
flood plain.
Mr. Buckley indicated his claim is still open regarding the damage that was done to his house in
relation to CSO activities in his neighborhood four years ago. He stated that his basement is still
flooding because the footing drains were plugged. Mr. Buckley said all damage was documented on
video. The video shows the street covered by dirt after contractors used the compactor/vibrator,
damage done to the house, and contractors paving the street. The house continues to deteriorate
due to the damage. No correction has been made and the ground continues to sink. Mr. Buckley
stated his insurance company offered $300 to settle the claim but that amount is not acceptable
indicating the damage has been estimated at $70,000 and he believes the insurance company
falsified engineering reports with regard to his claim.
Mr. Kibbey noted these are policy issues and he wasn't sure how the Board could assist with
resolving the claim. Mr. Buckley said he filed a claim with the City which was rejected and referred
him back to the contractor. However, he has not had any resolution from the contractor or any
assistance from the City in getting the claim resolved.
Mr. Buckley stated that McKenzie sued him for monies they claim he owed them. He in turn, counter
sued. The matter was dropped due to lack of progress. Mr. Buckley said since he originally filed the
suit, the case could be reopened. Mr. Buckley said he was of the understanding that the Public
Service Department is still reviewing the claim.
BOARD OF PUBLIC SERVICE
Minutes of April 12, 2001
Page 2
Mr. Kibbey asked if there was any action the Board could take to help resolve this issue. Mr.
Bloomberg noted the Board serves as an advisory body and does not hear claims. The Board is not
in a position to award damages or to make a recommendation.
Mr. Buckley stated he is not asking the City for any money or even to approve the claim. But since
this work was done under a City contract, asked if the City could persist in getting McKenzie to settle
the claim. Mr. Buckley stated he spoke with the Engineer who was presenting information at the
Moores Park CSO public information meeting. Mr. Buckley said the engineer he spoke with intimated
that the City is still working on the claim.
Mr. Bloomberg suggested if Mr. Buckley wants to preserve his legal rights, he may want to seek the
advice of an attorney, rather than waiting for a disposition of the claim, due to the risk of the statute of
limitations running out.
Mr. Spangler stated he would check with Mr. Gamble regarding the disposition of the claim and
contact Mr. Buckley with an update.
3) REPORT OF OFFICERS -
Engineering Division - Mr. Bloomberg reported that the Public Service Committee will be meeting to
discuss the proposed Recycling Ordinance revisions on April 17, 2001, 1:00 p.m., in the Council
Conference Room on the 10`' floor of City Hall.
Ms. Klein announced that the Michigan Recycling Coalition anticipates nominating the City of Lansing
Public Recycling Program for an award for 2001. The City of Lansing operates one of the few
municipally owned comprehensive recycling programs. Ms. Klein added that she is very proud of the
Recycling Division and the effort that is put into public education.
4) DIRECTOR'S REPORT - Copies of the March Monthly Activity Report were distributed to Board
members. Mr. Spangler announced that Mr. Navabi would not be attending the Board meeting today
in order to meet other obligations. Mr. Spangler presented the following Director's Report:
A. Street sweeping status - crews have been out for about three weeks working on the major
streets and will begin working in the residential areas soon, during the evenings. Because of
the great amount of snow this winter, there is an unusually large amount of dirt and debris.
B. Regional stormwater group - as of March 23, 2001, the direction of the group is to proceed on
a regional basis for the stormwater development plan, voluntary permit with MDEQ, and the
development of a watershed management plan. This month, a sub-committee will be bringing
the recommendation to the full committee that the Tri-County Drain Board be the lead agency
in pursuing the watershed management plan. The advantage of this method is the ability of
the Drain Board to make assessments in districts, based on the watershed boundaries. This
will assist in funding the project. In addition to the Red Cedar Watershed Plan, the Remy
Chandler and Grand River Watershed Plans will be added. Development of the watershed
management plans is a requirement of the voluntary permit. The regional communities will
work together to establish consistent pollution controls throughout the region.
BOARD OF PUBLIC SERVICE
Minutes of April 12, 2001
Page 3
Mr. Kibbey asked how the Sycamore Creek fits into this project. Mr. Spangler stated he is
uncertain how far back the Red Cedar Plan is encompassing the Sycamore Creek. Part of the
Red Cedar Plan is assessing the impact of what is being contributed by the Sycamore Creek
into the Red Cedar. Mr. Kibbey requested that the Public Service Department find out how the
Sycamore Creek will be handled.
Mr. Spangler continued to discuss details and structure of the program and how other entities
are brought into the process. Ms. Klein asked how school districts get represented. Mr.
Spangler explained that Michigan State University is a separate body unto itself, but their
property falls under East Lansing and Meridian Township. They may or may not be an area
that is considered under EPA requirements. This has not yet been decided. Under the State's
program, which haven't finalized their rules, colleges, school districts and other entities, are
listed parties of the stormwater program. Colleges have an option of allowing the area that
they are contained within, to maintain and operate their own systems. MSU has their own
stormwater system and will run their permits themselves. However, other schools that are
maintained within municipal, corporate collection systems, will fall under the local governmental
structure. Schools with property within multiple boundaries, will be dealt with under the
regional plan. MDOT and county road commissions were also listed, however, the EPA did not
list drain commissioners in the program. The EPA plan can be done in tandem with the state
requirements.
Mr. Spangler indicated that in developing the voluntary permit, the group of nine communities
established a cost distribution plan based on varying population and area. One caveat that the
Cities of Lansing and East Lansing have, is a lot of this area is under combined sewers and
under a correction program with NPDES permits. These areas are exempted from EPA and
state rules for stormwater. We should not incorporate the population or the area of the CSO
sections. This item will be discussed at the April Regional Committee meeting.
Mr. Kibbey noted that a big problem with the non-point source pollution are the rural areas.
Bringing the Drain Board into the mix, has provided a funding mechanism for assessing costs.
Mr. Spangler added education is a big component of the requirements and there will be
significant public education done prior to making assessments. The education process has not
yet begun. Training workshops have been developed for anyone interested in watershed
management plan development, particularly in the Red Cedar. This will be a four to six week,
one night a week, training course, to go over watershed plans and programs, tentatively
scheduled for the Fall. Mr. Spangler indicated he would keep Board members informed of
upcoming dates.
C. Budget -
1. Some items include: flood control, storm sewer maintenance, alley maintenance, alley
snow, and the Common Ground Festival. Also incorporated into the budget program
was the stipulation that in cases where there is a flooding incident or storm sewer major
maintenance problem that will require the Department to spend in excess of the
budget, we will proceed to do the work and make an automatic transfer from other
funding resources.
BOARD OF PUBLIC SERVICE
Minutes of April 12, 2001
Page 4
2. Enterprise account had very little changes. All budgets were submitted meeting
established guidelines.
3. The Mayor's approved budget incorporated a staff engineer back into the funding
range. Mr. Spangler noted in addition, there are still two vacant engineering positions
in the Public Service Department, that have remained vacant for over a year due to a
lack of prospective applicants.
4. CIP - Road Program: $6.7 million was approved for the road program. The Department
will be working mainly on residential projects this year. The Department is beginning
year six of the 8Year/$7million road program. Approval was given for a pavement
management study. The last study was completed in 1995.
5) OTHER - Mr. Copedge asked about traffic flow on local streets in conjunction with the 1-496
construction. Mr. Spangler reported there have been some traffic shifts but no major traffic back-ups.
The Transportation Division has been evaluating traffic lights and made adjustments as needed in
order to accommodate better traffic flow.
Ms. Klein noted her appreciation for the memo sent to the City T.V. manager regarding the reception
of public service announcements on the city government t.v. channel.
Mr. Spangler announced that the Operations and Maintenance Division (O & M) held a ground
breaking ceremony April 11. Remodeling the O & M office facilities begins April 13, 2001.
6) ADJOURNMENT -The meeting adjourned at 1:00 p.m.
Respectfully submitted,
13C�_AA ( ,,—) ;Y
Faith Rach
Secretary to the Board
U-\PUBSVCBD\MINUTES\04-12-01 MINUTES
REGULAR MEETING
OF THE
BOARD OF PUBLIC SERVICE
MINUTES OF MARCH 8, 2001 33
PRESENT: Ron Bloomberg, Dale Copedge, Rick Kibbey, Rita Klein, June
Knotsman, Kendall Perry and Gilda Richardson
ABSENT: Don Stypula
STAFF: Michael Navabi and Faith Rach
VISITORS: None
CALL TO ORDER- The meeting was called to order at 11:45 a.m. by Chair Copedge at the
Wastewater Treatment Plant Administration Office.
1) ROLL CALL - Quorum present.
2) APPROVAL OF MINUTES - Meetings held January 11, January 25, and February 21, 2001
Ms. Klein moved, Mr. Bloomberg seconded,
Ms. Klein noted a correction to the meeting minutes for January 11, 2001. Page 2, 4th
para, should state, "Maintaining the current rate of 20 miles"
Ms. Klein noted a correction to the minutes for January 25, 2001. Page 1, 4th line from the
bottom should state, "Mr. Navabi said this is very specialized work that involves special skills
and equipment"
Ms. Klein noted a correction to the minutes for February 21, 2001. Page 1, under 3.A.1., 61h
line should state, "But currently, there are no resources for those who"
MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for January 11,
January 25, and February 21, 2001 with the noted corrections.
3) CITIZEN COMMENTS - None.
4) ACTION ITEMS None
5) REPORT OF OFFICERS -
Engineering Division - None.
Wastewater Division- None
Solid Waste Division - None
BOARD OF PUBLIC SERVICE
Minutes of March 8, 2001
Page 2
Operations & Maintenance - Ms. Knotsman noted she had no report but had a question
regarding which streets are scheduled for improvement during the next construction
season. Mr. Navabi stated a construction map which delineates these streets, will be
prepared and distributed to Board members the first part of May.
6) DIRECTOR'S REPORT -
Mr. Navabi reported the following information:
A. Winter Operations - Budget is 100% utilized. FEMA reconsidered their original
decision to not provide any funding assistance for activities associated with the
blizzard in December 2000. Ingham County and the City of Lansing will receive up
to 75% of two days worth of overtime. This amounts to approximately $75,000 for
the City of Lansing. The total winter operations budget is approximately $1.27
million. Four Public Service technicians issued 346 snow removal warnings and 155
violations.
There are five lessons the Department learned from this winter's activities:
1. Develop an "Alert Resolution." In the event that we have a threat of a major
blizzard, this will allow us to ticket vehicles parked on the street. A scouting
sport utility vehicle will enter streets in front of plowing vehicles to find any
vehicles stuck in the street. Plows can avoid getting stuck by avoiding
streets where other vehicles are stuck in the street. Mr. Copedge asked if
any vehicles were towed. Mr. Navabi indicated the police were involved at
some level, but he would have to check to find out if vehicles were towed.
2. Update answering machine equipment for the emergency hotline phone
number.
3. In the month of May, Public Service receptionist staff will be sent to a
telephone skills training class.
4. Urgent inter-departmental posting - Employees from other departments can
sign the posting and if they have the proper qualifications, may be called
upon to work overtime during a snow emergency once the list of Public
Service staff has been exhausted.
5. With every weather related incident, the Public Service Department will fax
an announcement to City Council members, the Mayor's office and the news
sources so citizens will be kept informed of the type of snow removal
activities such as hills, stops, full plow, partial plow, etc.
B. Flood of January 2000 - Mr. Navabi described some of the activities associated with
the flood. Mr. Kibbey asked if the Potter Park Zoo was utilized as a retention area.
Mr. Navabi indicated sandbags were put in place to keep Pennsylvania Avenue from
BOARD OF PUBLIC SERVICE
Minutes of March 8, 2001
Page 3
flooding. The park area floods naturally but the animals are kept safe.
There were many ponding areas as a result of the flood. Large sewer systems
backed-up, many of which were attributed to city sewer systems. Because of the
recent Midland ruling, a municipality may be held accountable for sewage back-ups
attributed to a failure in city sewer systems. Claims are still being compiled. Mr.
Navabi referred to a map noting the chronic flood areas. Mr. Copedge asked if any
comparisons were made or if staff checked to see if the areas that sustained heavy
flooding, were adjacent to CSO lines.
C. Budget- Only $3.2 million CIP will be approved from the general fund budget for the
next fiscal year. The 8 year/$7 Million road program will continue. Mr. Navabi
explained that he had been hopeful the Public Service Department could receive
greater funding to off-set inflation, assessment monies the Council approved that we
should pay from our own funds, and the match monies we have been paying for
federal jobs. Mr. Navabi explained our road program has been relatively aggressive.
D. Staffing - There is still a shortage of engineering staff. The Public Service
Department has hired a professional recruiter to assist with filling these positions.
E. CSO Projects - There are five major areas. Mr. Navabi described four indicators
utilized to track the progress of the overall project. The indicators show that the 30
year program is on schedule and approximately 30% complete. Mr. Navabi reported
there will be no disruption of traffic due to CSO activities during the Phase I portion
of 1-496 construction.
F. 100 Block North Washington Avenue - As a result of a study conducted by the
Mayor's Blue Ribbon Committee, the 100 block of N. Washington Avenue will be
opened to vehicular traffic upon Council's approval of funding. The project will cost
approximately $1.5 million which includes all associated work. There is significant
utility and sewer work required.
G. Critical Bridges - There are four critical bridges - The Elm Street Bridge will be
completed next fiscal year. Three additional critical bridges include E. Grand River
Bridge in Oldtown, S. Pennsylvania Avenue Bridge and Beech Street Bridge. The
Public Service Department has requested funding assistance from MDOT.
H. Capitol Loop Project- This landscaping, streetscaping and beautification project was
initiated by the State of Michigan and will involve a number of streets in the
downtown area as you get off the highway. The Public Service Department is
working with the State so that CSO improvements will be completed in conjunction
with capitol loop beautification activities. This will save the City a considerable
amount money in street restoration.
I. Non-Point Source Pollution Prevention Project-A regional committee made up of
BOARD OF PUBLIC SERVICE
Minutes of March 8, 2001
Page 4
nine municipalities, has been meeting and will proceed with an application for a
voluntary permit. The scope of participants will likely broaden with watershed
planning activities to include other governmental entities.
J. Crew 7 - Is ready to start this spring for skin patching, pothole filling, etc. A
supervisor still needs to be hired.
K. Street Sweeping - Activities will begin once temperatures reach 400.
Ms. Klein mentioned the City's jobs listing which airs on City Channel 12, is very
difficult to read. The contrast between the script and background should be
improved making the listing readable. Mr. Navabi indicated he would contact the
City T.V. Manager with the concern.
7) OTHER
A. Mr. Copedge made reference to an e-mail he received regarding the Clean Air Act.
The MDEQ is exploring how they will proceed with guidelines.
B. Mr. Navabi explained the results of the phone poll on the proposed Recycling
Ordinance changes.
Mr. Copedge asked if definitions were incorporated into the final draft. Mr. Navabi
noted that they were.
Mr. Bloomberg reported that he had forwarded a question regarding sweeping
leaves into the street in the process of picking them up. Mr. Chalker contacted Mr.
Bloomberg and clarified the language in the ordinance. Mr. Perry noted concern
with regard to enforcement and suggested that language should be added to this
section of the ordinance so that it is clear both to the citizens and enforcement
officers as to what is not permitted. Mr. Perry explained the rules may not be clear
to enforcement personnel and citizens may be ticketed erroneously causing an
added annoyance. Ms. Klein explained that the section was included in the
ordinance in Lansing specifically because other communities allow citizens to rake
leaves into the street. Ms. Klein noted it was important to make known that
sweeping the leaves into the street is prohibited. Enforcement officers are Public
Service Department employees and are knowledgeable of the ordinance. Police
officers generally do not enforce these rules. Mr. Navabi stated that the Public
Service Department has asked the City Attorney for guidance with regard to the
decriminalizing section of the ordinance and how enforcement should be applied
and with what penalties. Mr. Perry stated he agreed with adding the warning and
putting people on notice.
Mr. Perry asked for clarification on the section of the ordinance making landlords
responsible for educating tenants on the recycling rules and for the distribution of
recycling educational materials. Mr. Navabi noted we are asking landlords to
BOARD OF PUBLIC SERVICE
Minutes of March 8, 2001
Page 5
educate tenants on recycling procedures. The Public Service Department can
furnish the landlords with the information if they request it. The intention is to require
landlords to provide the educational information to their tenants and to provide the
appropriate recycling containers in order to encourage the habit of recycling. Mr.
Navabi noted the language has been left somewhat vague in order to explore the
process and make adjustments as needed. Ms. Klein explained that this process
began when the recycling program was first started. Packets of materials were
available for landlords. Historically, landlords were responsible for preparing the
materials. Now the city will prepare the materials and the landlords can request the
packets for distribution to new tenants at the time they sign their lease. By making
the distribution of the materials a requirement, tenants can be sure to receive the
information and participate in the recycling process. Ms. Klein noted this subject
was a topic of a focus group that met four years ago where tenants of rental units
complained that they never received any information regarding the recycling
program. Currently, there are no provisions to cover rental units except asking
landlords to distribute the information to their tenants.
Mr. Perry felt it would be helpful if a process was established to send the information
to the landlords rather than forcing the landlords to seek out the information.
Landlords could make the distribution of the packet as a part of their inventory
check-list. Ms. Knotsman thought the trash/recycling ordinance information should
be given to tenants at the same time they sign their lease. Ms. Knotsman also
thought it may be useful if the City could initiate a process similar to the Carts
program, whereby providing a receptacle that is labeled for the specific types of
material accepted. This may make it easier for the landlords and tenants to comply
with the ordinance.
Mr. Copedge referred to the Board's discussion last month noting the issue of pre-
sorting the materials hasn't been done due to contamination of materials. At this
Board meeting, it was decided the City would develop the educational materials for
the landlords.
Ms. Knotsman stated the recycling program should have a presence in the schools.
Ms. Klein said it has been difficult to interest school administrators in the recycling
program.
Mr. Bloomberg asked if the Landlord's Association has a web-site that could possibly
be linked to the City's web-site providing a convenient place to post information that
deals with certain municipal requirements. This information could be posted in such
a manner that the landlord could print it for distribution. This would be an
inexpensive and efficient way to distribute this information, making it easier for
landlords to comply with the regulations rather than creating an extra burden.
Mr. Perry indicated he disagrees with the statement if landlords are not involved,
then no recycling will occur. Mr. Perry explained that tenants are residents and it
may seem easier for the City to contact the landowner of record, but there is nothing
BOARD OF PUBLIC SERVICE
Minutes of March 8, 2001
Page 6
to prevent the City from giving the information directly to the resident at an address.
Mr. Perry said he thinks the City should hold individual citizens or tenants
accountable for their behavior. The information should be sent directly from the City
to the resident of that specific address. Mr. Kibbey noted when there is a trash
violation, the violation goes to the landlord. Mr. Perry stated if it is the landlord's
trash receptacle. There has been a recent push for landlords to be obligated to
provide trash receptacles for tenants. This action was opposed by the Landlords of
Mid-Michigan because not all landlords pay for trash collection. If the tenants are
putting trash in the right-of-way, they should be held responsible for the trash. Mr.
Kibbey stated they should be but they are not because the law indicates the landlord
is held accountable. Mr. Copedge explained that it is probably not within the Board's
purview to make assumptions on how or who should be fined. Mr. Navabi
suggested that once the proposed changes go before the Public Service Committee,
this may be the time to express concerns. Ms. Klein noted that when you read the
ordinance, you'll find that it is limited in scope.
Mr. Copedge wondered if the City could engage in an activity that would attract the
schools' interest in the recycling program. Mr. Navabi noted the Recycling Division
spends time in the schools making presentations in order to encourage recycling.
Ms. Klein added that in many individual classrooms, recycling is being done, but on
a school-wide basis, there doesn't seem to be the interest.
Ms. Knotsman suggested having recycling drop-off locations on City property at
various locations around the City, may encourage recycling efforts by providing
greater convenience.
C. Ms. Klein raised concerns regarding the recent press coverage of Wolverine
Pipeline's proposed intentions of routing the line through the southern part of the
City noting there is a large population concentration is this area with several
businesses, churches, housing projects, and other public buildings. Ms. Klein
explained that she believes its critical that the Public Service Board be aware of the
activities of Wolverine Pipeline and opposition should be expressed now. Mr.
Navabi reported that Wolverine has not made any official submittal of plans to the
City of Lansing. Wolverine has gone to the Public Service Commission (PSC) and
the media in attempt to get the message out themselves rather than submitting the
information directly to the City and to those who oppose the proposed activities. City
officials are very concerned regarding this issue. Wolverine has not yet made any
official submittal of plans for review. Mr. Kibbey asked if it is prudent to wait until
they are through the PSC. Ms. Klein pointed out that the opposition in Meridian
Township was well organized and successful in opposing the pipeline and that
citizen's in Lansing need to follow suit. Mr. Bloomberg explained there will probably
be a potential for rehearings and appeals to the PSC decision. Mr. Bloomberg
stated he has concern where the pipeline will be located and how it is constructed
but wondered if pursuing the concern is an appropriate function of Public Service
Board. Mr. Bloomberg suggested concerns may be more effectively addressed
through the City Council. Mr. Kibbey explained that the pipeline is an issue that
BOARD OF PUBLIC SERVICE
Minutes of March 8, 2001
Page 7
concerns the rights-of-way which is within the purview of the Board.
D. Ms. Knotsman asked what agency monitors the Grand River for water quality. Mr.
Navabi explained on an overall basis, the State of Michigan but the state requires
individual municipalities to implement non-point source pollution prevention in the
future. Ms. Knotsman indicated she recently saw a mustard colored effluent going
into the river near Frances Park. Mr. Navabi stated the City has been notified by
MDEQ regarding an unknown liquid in the river. In one case we were able to identify
the source of the substance and notified the industry responsible for the discharge.
On another occasion, we were unable to identify the source. Mr. Bloomberg stated
he has made inquiries as to the periodic testing of the water quality and believes the
County Health Department does this testing. Mr. Bloomberg suggested calling the
County Health Department and they may be able to provide this information.
8) ADJOURNMENT - The meeting was adjourned at 1:10 P.M.
Respectfully submitted, W
Faith Rach
Secretary to the Board
WPUBSVCBD\MINUTES\03-08-01 MINUTES
s CITY OF LANSING
, PUBLIC SERVICE DEPARTMENT
rLr 124 W. Michigan Ave.
732 City Hall
C- Lansing, MI 48933
David C. Hollister, Mayor Phone No. (517)483-4455
Fax No. (517)483-6082
January 15, 2002
Debbie Miner
City Clerk
City Hall
Lansing, Michigan
Re: Board of Public Service Approved Minutes
Dear Mr. Dougan:
Attached are the approved Board of Public Service minutes from the meeting held
December 13, 2001.
Please place these minutes on file.
Respectfully s mitted,
�'A
Faith Rach
Recording Secretary
Enclosure
U:\wp\ferdocs\PubSvcBd\mi ntran.Itr
REGULAR MEETING
OF THE
BOARD OF PUBLIC SERVICE
MINUTES OF DECEMBER 13, 2001
PRESENT: Ron Bloomberg, Dale Copedge, Rick Kibbey, Rita Klein, and June Knostman
ABSENT: Kendall Perry, Gilda Richardson, and Don Stypula
STAFF: Michael Navabi and Faith Rach
VISITORS: Robert Swanson, City of Lansing Finance Director, and David Wiener, Executive
Assistant to the Mayor, City of Lansing
CALL TO ORDER- The meeting was called to order at 12:00 p.m. by Chair Copedge at the
Wastewater Treatment Plant Administration Office.
1) ROLL CALL - Quorum present.
2) EXCUSED ABSENCES - Mr. Copedge excused all absences.
3) APPROVAL OF MINUTES - Meeting held November 8, 2001: (delayed until the arrival of Mr.
Kibbey).
Mr. Bloomberg moved, Mr. Kibbey seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for November 8, 2001.
4) CITIZEN COMMENTS - None.
5) ACTION ITEMS - None.
6). REPORT OF OFFICERS -
Engineering Division - None.
Wastewater Division - None.
Solid Waste Division - None.
Operations & Maintenance - Ms. Knostman reported the road condition is very poor on W.
St. Joe, at M-99/Martin Luther King Jr. Blvd. Mr. Bloomberg said that he frequently drives
this stretch of road and noted the roadway is particularly bad when you approach the
stoplight, in both left turn lanes, about 15 feet before you stop at the intersection. Mr. Navabi
stated he would investigate who is responsible for the intersection and report back. Mr.
Navabi said a consultant is completing a complete street condition inspection which should
be ready by February 2002. Mr. Navabi will share the information with the Board when it
becomes available.
DARD OF PUBLIC SERVICE
inutes of December 13, 2001
age 2
7). DIRECTOR'S REPORT- Mr. Navabi distributed copies of the November Activity Report and
the Public Service Department Annual Achievements and Challenges Report for 2001. Mr.
Navabi provided a highlight of the accomplishments contained in the report and asked Board
members to review the material. A special budget meeting will be held in January.
Ms. Knostman asked if the Public Service Department has prepared a "wish list" for next
year. Mr. Navabi stated he has prepared a wish list which is added to the lists received from
other departments. Mr. Navabi talked about the Capitol Loop Project. Ms. Knostman stated
she would like to serve on the "Beautification Planning Committee" in conjunction with the
Capitol Loop Project.
12:25 Mr. Kibbey, Mr. Swanson and Mr. Wiener arrived.
Mr. Navabi introduced Mr. Wiener and Mr. Swanson explaining he invited them to answer
questions Board members may have regarding the Mayor's priorities and shortfalls in Act 51
monies.
Mr. Wiener- Mr. Wiener thanked Board members for their service on the Board. Mr.
Wiener explained he has come to answer questions or discuss issues of interest to Board
and provided the following information:
• Discussions have begun with Michigan State University regarding partnering with the
City's recycling center.
• A big challenge continues to be to provide funding for the sewer separation project.
This project is critical for the environment and the community and funding has been
difficult. The City is now funding most of the CSO project through sewer rates. We
are looking for other options which will be presented in the budget for next fiscal year.
• This year, the Mayor's State of the City Address will focus on families and
neighborhoods. We want to emphasize how important neighborhoods are to the
City. We are looking at different aspects of neighborhood services or the services
departments provide to the neighborhoods.
• Mr. Wiener mentioned discussions regarding the snow removal ordinance. We came
to a decision to implement existing ordinances. We have the authority to declare a
snow emergency and require streets be clear in order to plow. Mr. Wiener explained
that the City has been asked by City Council and citizens to look into whether it may
be feasible for the City to be responsible for clearing all city sidewalks.
Ms. Klein asked how the City would implement the current ordinance. Mr. Wiener
explained we would establish a team of people who will go out and inspect whether
vehicles have been left on the street.
Mr. Copedge stated the Board would like to thank Mr. Navabi and his staff for the
service they have provided to the Board.
,OARD OF PUBLIC SERVICE
linutes of December 13, 2001
'age 3
Ms. Knostman explained the Board currently enjoys the most stability she has
experienced since she began her service in 1987. Ms. Knostman noted that the
Board is planning to invite City Council members to join us in meetings in order that
they may be educated on Public Service Department issues and budget concerns.
Ms. Knostman stressed the importance of maintaining the necessary funding levels
for the Public Service Department to operate adequately.
Mr. Bloomberg stated he echo's Mr. Copedge statements regarding Mr. Navabi and
his staff. Mr. Bloomberg explained that since he has served on the Board and long
before that, an important concern has been the status of the 7 Year/$7 Million road
program. This remains a top priority for the Board among the issues that we
address. The Board was instrumental in getting the program started. We have been
very concerned that over the last three years there has been a deferral of some of
that work and the tendency to allocate road funds to different priorities that come up.
We think that it is very important to stick to those goals that were set. Mr. Bloomberg
also mentioned it is admirable that the City might consider taking on the challenge of
clearing all sidewalks. Mr. Bloomberg explained that he rather see the priority go to
funding streets and improve them to a level that they need to be at before taking on
new priorities. Mr. Bloomberg stated he understands the safety concerns in keeping
sidewalks clear, particularly for children. He noted he would continue to stress the
implementation of the existing ordinance and keeping the responsibility with the land
owner. But whatever alternative is considered with regard to clearing sidewalks, this
has nothing to do with clearing the streets. Home owners can shovel or repave
sidewalks but are not allowed to repave the streets. Mr. Bloomberg stated the streets
remain a very high priority and we continue to impress this upon the Mayor and City
Council to keep this priority high.
Mr. Wiener stated that the road program is a priority for the Mayor. This Department
established the 7Year$7 Million road program, now eight year road program. The
only change has been extending it by one year. We still feel road conditions are
critical and there is no thought to move away from this priority.
Mr. Kibbey noted one item of particular concern to him is hiring students from outside
of the Lansing area to come into the City to do work. It makes much more sense to
hire students from Lansing's schools. We use local labor and the money is spent
locally. On the sidewalk snow removal issue, Mr. Kibbey noted that about 20% of all
households on the eastside do not have a car. The question of plowing sidewalks is
critical for the safety of children going to school, people who use wheelchairs and
those that walk as a mode of transportation. Mr. Kibbey stated he has seen snow
from parking lots being plowed onto the sidewalks.
Mr. Wiener mentioned that the Mayor issued an executive order last year which gives
preference to local firms for any business. The City is bound by statute to award
contracting work to the lowest bidder. However, if a local firm comes in at 5% of the
lowest bid, we inform them and give them the opportunity to meet the lower bid. This
way we are consistent with the mandate and give local firms the chance to meet the
OARD OF PUBLIC SERVICE
linutes of December 13, 2001
age 4
lower bid.
Mr. Swanson -
• Mr. Swanson noted that with regard to roads, the City is meeting the dollar
amount that we originally committed to. However, this may not translate to
road mileage. For example, the City had to utilize road money for the
Sheridan Road project because the township refused to participate in the
program and assess their residents. Rather than turn back federal dollars
and assess city residents, the City paid for the cost of the reconstruction.
• Mr. Swanson noted that the economy is stronger in mid-Michigan than
anywhere else in the state. The unemployment rate is 3%. Income tax
revenue is holding up. The local economy is in good shape. Local
development is beginning to pay-off through an increased property tax base.
• The State has enacted a tax-cut which will cause revenue sharing to decrease
even further. Since February, there have been five revenue sharing cuts.
The first was after the census figures came out. The City lost $900,000 in the
last fiscal year. This loss in revenue sharing will continue for the next ten
years or until the next census is completed. The City will.likely receive less
than $20 million in revenue sharing this year. This is a loss of nearly$3.5
million from the Governor's original proposal. ACT 51 dollars were reduced
by about $500,000. Revenue sharing will probably be even less next year.
Ms. Klein explained that part of the reason the roads are in such bad condition is
because infrastructure was not given the priority it needed in past budget shortfalls.
This made a situation where the City was playing catch-up. With the budget
constraints that will be imposed now, how will that affect infrastructure vs.
beautification. Mr. Wiener stated that we are committed both by federal and state
requirements and by our own priorities, to maintain the infrastructure particularly with
regard to sewers and roads. Mr. Swanson added that back in the 70's and 80's, cuts
were made in the infrastructure that were never restored.
Ms. Klein emphasized that by extending the road program by another year, you again
delay infrastructure needs. As you delay, the cost to make needed repairs will
increase. Completing a specified number of miles each year keeps the program on
track. Ms. Klein added, when talking about implementing programs, that takes
personnel. Unless there are funds available to pay staff to do the work, the work
can't be done.
The Board thanked Mr. Wiener and Mr. Swanson for coming to the meeting and
sharing information.
1:15 Mr. Copedge left the meeting to attend to other obligations
BOARD OF PUBLIC SERVICE
Minutes of December 13, 2001
Page 5
9). COMMUNICATIONS - Board Meeting Schedule for 2002
Mr. Bloomberg mentioned Board members may want to contact Ms. Rach if there are any
schedule conflicts.
10). PENDING ITEMS -
a. Letter to Mike Rogers - Tabled.
b. Ideas regarding recycling - Ms. Knostman and Ms. Klein continue to work on this
project.
C. Inviting a Council member to a Board meeting - Ms. Knostman stated that the Board
should have a planned agenda for this meeting. Ms. Knostman will work with Mr.
Kibbey on this activity.
11). OTHER - None.
12). ADJOURNMENT-The meeting was adjourned at 1:20 p.m.
Respectfully submitted,
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\12-13-01 MINUTES
1
CITY OF LANSING
PUBLIC SERVICE DEPARTMENT
fj 124 W. Michigan Ave.
F 732 City Hall
C H I Lansing, MI 48933
David C. Hollister, Mayor Phone No. (517)483-4455
Fax No. (517)483-6082
December 3, 2001
Steve Dougan
City Clerk
City Hall
Lansing, Michigan
Re: Board of Public Service Approved Minutes
Dear Mr. Dougan:
Attached are the approved Board of Public Service minutes from meetings held
November 8, 2001.
Please place these minutes on file.
Respectfully submitted,
JC%lt
Faith Rach
Recording Secretary
Enclosure
cc: Mayor David Hollister
UAwp\ferdocs\Pu bSvcBd\m intran.Itr
REGULAR MEETING
OF THE r
BOARD OF PUBLIC SERVICE
MINUTES OF NOVEMBER 8, 2001 t'S
PRESENT: Ron Bloomberg, Dale Copedge, Rick Kibbey, Rita Klein, and June Knostman
ABSENT: Kendall Perry, Gilda Richardson, and Don Stypula
STAFF: Michael Navabi and Faith Rach
VISITORS: None
CALL TO ORDER - The meeting was called to order at 11:50 a.m. by Chair Copedge at the
Wastewater Treatment Plant Administration Office.
1) ROLL CALL - Quorum present.
2) EXCUSED ABSENCES - Mr. Copedge excused all absences.
3) APPROVAL OF MINUTES - Meeting held October 11, 2001:
Mr. Bloomberg moved, Mr. Kibbey seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for October 11, 2001.
4) CITIZEN COMMENTS - None.
5) ACTION ITEMS - None.
6). REPORT OF OFFICERS -
Engineering Division - None.
Wastewater Division - None.
Solid Waste Division - Ms. Klein reported the following:
a. Lori Thomas, Assistant Recycling Coordinator, has accepted a position as Director of
Recycling for the City of Santa Fe, New Mexico. Ms. Klein noted this is a loss for the
City of Lansing.
b. The revised Green Sheet is much more useful for citizens. Recycling staff should be
commended for their efforts.
Mr. Kibbey asked if the Appliance Drop-off event was successful. Ms. Klein said
there was a very long line. This is the first free drop-off that has been offered. Ms.
Klein noted that the people taking the items were very helpful and courteous. Mr.
Navabi stated that more consideration will be given to traffic for the next drop-off.
3OARD OF PUBLIC SERVICE
Minutes of November 8, 2001
'age 2
Operations & Maintenance - Ms. Knostman mentioned the importance of training the Council
members on the operations of the Public Service Department. The Fourth Ward has a new
Council member. Ms. Knostman stated we must get these elected officials to attend a
meeting. Ms. Knostman and Mr. Kibbey will work together to put forward an agenda
sometime between now and January. In the meantime, Ms. Knostman asked that the Board
secretary prepare a letter inviting the Chair of the Public Service Committee to our February
meeting. Mr. Copedge noted that Larry Meyer made the condition of City streets a topic of
concern for his campaign. Ms. Knostman explained that the Board should send a brief letter
to each member of City Council stating that they must preserve the street rehabilitation
funding. The downtown area in particular, is in very bad shape. Ms. Knostman explained it
may be helpful to meet with the Public Service Engineer that is setting up the street
rehabilitation schedule. We as a Board, can ask specific questions of staff and should have
greater input into the City plans. Ms. Knostman stated we have not put our tax dollars to the
best use.
Mr. Navabi explained the State of Michigan has been giving the downtown area
consideration in planning the Capitol Loop Project which is still on-going. The proposed
project has been delayed until the year 2004. The Capitol Loop encompasses all entry ways
into the City which will create a loop around the State Capitol. This project is funded by
State and local match dollars.
Mr. Copedge discussed the subject of inviting a City Council member to a Board meeting.
Perhaps we could present an invitation to Councilmember Larry Meyer at a City Council
meeting. Mr. Kibbey reminded Board members that the reason the 7 for 7 program was
made possible depended on the dedication and extraordinary efforts on the part of one
Councilmember. Mr. Kibbey suggested Mr. Meyer may be the potential candidate to take on
this role. Mr. Copedge asked that a letter be drafted in time for our December meeting and
suggested this be presented at a City Council meeting in January 2002.
Mr. Kibbey noted the other piece of information that should be included with the letter is the
city-wide inventory of street conditions. Mr. Kibbey suggested waiting for this information to
submit with the letter. Mr. Kibbey also noted that the City had less money when the plan was
originally implemented than is available now. Mr. Kibbey stated the City could get a lot of
mileage out of the general fund because of the potential of match dollars. General fund cuts
have enormous ramifications.
Ms. Klein said it is important to include in the letter, the fact that money set aside for street
funding, gets siphoned off to pay for last minute projects. This recurrent situation makes it
increasingly important to place a greater emphasis on setting goals and sticking to them
rather than going off on last minute tangents.
To recap, Mr. Kibbey stated we should focus the presentation on the following:
• the impact of dollar match for general fund monies
• long term ramifications of 7/7
• can't keep taking money away from funding infrastructure needs
• good fiscal policy to take care of the needs rather than putting them off
30ARD OF PUBLIC SERVICE
Ainutes of November 8, 2001
'age 3
• stop relying on "quick fix" solutions
Mr. Kibbey noted we may also want to discuss or listen to the Council members' ideas on
future funding for CSO activities.
7). DIRECTOR'S REPORT - Mr. Navabi presented the following information:
a. Election results.
b. Aftermath of September 11, 2001, terrorist attack.
C. Michigan Municipal League sponsored a course on water. Several Public Service
Department staff will attend.
d. Staffing -The Engineer 36 position was filled by the promotion of Dan Danke. The
Superintendent position for the Wastewater Treatment Plant is vacant. Ms. Best has
accepted a Superintendent position with the City of Saginaw. Both Engineer 34
positions are vacant. Still working on filling the administrative position for Operations
and Maintenance Division.
e. CSO projects have gone well and work is being wrapped up for the season. Mr.
Bloomberg asked about the concerns with the Northeast Interceptor. Mr. Navabi
stated there is still 1,200 linear foot of pipe left to finish next year.
f. Flood in Groesbeck- referring township claims to Lansing Township.
g. N. Washington Avenue street project, 100 block-The 100 block of N. Washington
Avenue is now complete. Mr. Navabi noted he has been asked to come up with a
plan and dollar estimate for the rest of North Washington Avenue.
h. Winter operations - Mr. Navabi commended O & M staff for their snow clearing
efforts after the heavy snowfall last year. Ms. Klein explained a problem in the area
where she lives involves private parking lot owners who push snow onto the median
or the public right-of-way. Mr. Navabi noted the Department is currently working on
ordinance changes with regard to snow removal. It is illegal to push snow into the
public right-of-way. Problems with plowing become compounded due to parked
vehicles on the street. When a snow advisory occurs, parked vehicles must be
removed from the street within 12 hours or be fined. Mr. Navabi continued that last
year, he assigned four technicians to ticket residences and business that were not
clearing snow from the sidewalk adjacent to their home or business. The amount of
the tickets range $20.00 - $60.00. Due to the small amount of the fine, most
businesses ignore the violation notice. The Department has considered proposing to
increase the amount of the fine for commercial property based on the request of
certain Council members. Mr. Navabi highlighted five activities he has been involved
with in order to help address concerns during heavy snow storms:
IOARD OF PUBLIC SERVICE
Minutes of November 8, 2001
'age 4
• Resolution
• Fax information to every major stake holder
• Telephone skills training for staff taking complaints
• Emergency inter-departmental overtime list
• Scouting team
Mr. Navabi announced that a community meeting is scheduled for November 20,
2001, to bring groups together and clearly delineate snow removal responsibilities.
The City approved $40,000 for use by the Principal Shopping District for snow
removal in downtown area blocks. Mr. Kibbey asked if the Department has been
communicating with the Lansing School District about clearing sidewalks. Mr. Navabi
explained he met with a school district administrator last year. There is $2,000
earmarked for Cristo Rey Community Center Snow Angels who have volunteers that
help clear sidewalks for those in need. The money pays for supplies like shovels,
gloves, salt, etc. Ms. Klein asked if there is any effort being made to contact private
snow removers so that they are made aware of the proper standards and rules.
i. Non-Point Source Pollution Prevention - The consultant is currently working on
developing the application that is required by state and federal government. The
Cities of Lansing and East Lansing, along with Drain Commissioners from Ingham,
Eaton and Clinton Counties, are working to develop an intergovernmental agreement
in order to cooperatively implement a watershed management plan. We are working
with MSU to achieve a grant from the EPA which will help with the public education
component requirements.
j. Crew 7 continue to make minor street repairs.
k. Robots in the sewer- City staff met with CityNet personnel. We are developing a
model contract to be tailored to meet the needs and requirements of the City of
Lansing. Mr. Navabi will provide periodic updates.
I. WWTP - Meeting and surpassing discharge requirements. This is the last year in
developing the SCADA system.
M. Alley Task Force - Still in progress.
n. Mr. Navabi commented on the annual Public Service Department Tailgate Party.
o. Holiday party- Plans are underway.
P. Separate water meter passed - The ordinance was passed allowing residents to
install a separate meter which measures water for outside use.
q. Bridge and skywalk inspections - Biennial inspections of all skywalks and bridges are
complete. Many of the skywalks that look like they are in disrepair, are structurally
sound, but several need painting. It would cost approximately $70,000 to $80,000 to
paint each one. This amount would really add up.
3OARD OF PUBLIC SERVICE
Minutes of November 8, 2001
'age 5
9). COMMUNICATIONS - None.
10). PENDING ITEMS -
a. Letter to Mike Rogers - Tabled.
b. Ideas regarding recycling - Ms. Knostman and Ms. Klein continue to work on this
project.
C. Inviting a Council member to a Board meeting - Ms. Knostman stated that the Board
should have a planned agenda for this meeting. Ms. Knostman will work with Mr.
Kibbey on this activity.
11). OTHER - None.
12). ADJOURNMENT-The meeting was adjourned at 1:00 p.m.
Respectfully submitted,
CL�:1 1J
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\11-08-01 MINUTES
raj CITY OF LANSING
PUBLIC SERVICE DEPARTMENT
f 124 W. Michigan Ave.
C G p 732 City Hall
H I Lansing, MI 48933
David C. Hollister, Mayor Phone No. (517)483-4455
Fax No. (517)483-6082
December 3, 2001
Steve Dougan
City Clerk
City Hall
Lansing, Michigan
Re: Board of Public Service Approved Minutes
Dear Mr. Dougan:
Attached are the approved Board of Public Service minutes from meetings held
October 11, 2001.
Please place these minutes on file.
Respectfully s mitted,
t �a c'r/j
Faith Rach
Recording Secretary
Enclosure
cc: Mayor David Hollister
U Awp\ferdocs\P ubSvcBd\mi ntran.Itr
Gl
REGULAR MEETING
OF THE '
BOARD OF PUBLIC SERVICE t
MINUTES OF OCTOBER 11, 2001
PRESENT: Ron Bloomberg, Dale Copedge, June Knostman, Kendall Perry, Gilda Richardson
and Don Stypula
ABSENT: Rita Klein and Rick Kibbey
STAFF: William Brunner, Michael Navabi and Margaret Pollard
VISITORS: None
CALL TO ORDER - The meeting was called to order at 11:45 a.m. by Chair Copedge at the
Wastewater Treatment Plant Administration Office.
Mr. Navabi introduced Mr. Brunner, Plant Engineer of the Wastewater Treatment Plant.
1) ROLL CALL - Quorum present.
2) EXCUSED ABSENCES - Mr. Copedge excused Ms. Klein.
3) APPROVAL OF MINUTES - Meeting held August 9, 2001
Mr. Perry noted the following corrections:
a. Page 3, 7b, second paragraph, second line, second sentence should state, "Mr.
Kibbey noted sewer problems have been in the Groesbeck area for a very long time."
b. Page 4, Mr. Perry stated the first full sentence is a bit long, cumbersome, and
awkward. Mr. Perry did not suggest any rewording but asked that before a final draft
is submitted, the sentence be re-worded.
C. Page 4, last sentence in item c, "the contractor's performance" should be changed to
"a contractor's performance."
d. Page 5, second paragraph under Discussion, "Rick" should be changed to "Mr.
Kibbey."
e. Page 5, letter d, last line, delete the last word "in."
f. Page 5, last line of the page should state, "live at the other end of the street usually
do not get plowed out by City plows."
Mr. Stypula moved, Mr. Bloomberg seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for August 9,2001, with the
noted corrections.
BOARD OF PUBLIC SERVICE
Minutes of October 11, 2001
'age 2
3) CITIZEN COMMENTS - None.
4) ACTION ITEMS - None.
6). REPORT OF OFFICERS -
Engineering Division - None.
Wastewater Division -
Mr. Stypula provided the following information:
a. The Michigan Supreme Court heard arguments on two cases involving sewer back-
ups. Farmington Hills and Allen Park are the two cities involved. Mr. Stypula will e-
mail information to Mr. Navabi and Mr. Spangler as it becomes available.
b. Discussion continues in the Legislature on a piece of legislation that would restore
some limits to liability for municipalities with regard to individual instances of sewer
back-ups. Mr. Stypula will pass on information to Mr. Navabi and Mr. Spangler as it
becomes available.
C. As a result of the events of September 11 and the associated economic fall-out, there
appears to be a renewed effort in Congress to pass an economic recovery act.
Congress is apparently interested in making both drinking water infrastructure and
wastewater infrastructure a part of the act. There may be dramatic sources of new
money put into the loan program which the City of Lansing has taken advantage of
very successfully. Right now is not the time to go to Congress and whine for
anything. Mr. Stypula stated he receives periodic calls from Congressman Roger's
office seeking particular information on numbers that may work for Michigan. The
Municipal League provides the requested information without begging and pleading.
d. Congress will pass a significant amount of new money, which will be available
through EPA, to allow both water utilities and wastewater utilities to upgrade security.
Solid Waste Division - Mr. Perry submitted a written report. The report was received and
placed on file.
Operations & Maintenance - Ms. Knostman stated she stopped by the Operations &
Maintenance facilities to check the progress of building construction. The Division is
continuing to operate efficiently in very limited space. Ms. Knostman commended
Operations and Maintenance staff for their efforts.
Video on urban sprawl broadcast on WKAR - Ms. Knostman referred to a program on urban
sprawl broadcast by WKAR public television. Through the efforts of Ms. Klein, the League of
Women Voters is very interested in showing the film. Ms. Knostman added the League of
Women Voters is hoping to make the informational film available throughout the State of
Michigan.
BOARD OF PUBLIC SERVICE
Minutes of October 11, 2001
Page 3
Ideas Regarding Recycling Promotion - Ms. Knostman announced a meeting is scheduled
for October 20, 2001, to begin the planning sessions. Ms. Knostman stated a concrete plan
will be presented at the November Board meeting. Ms. Knostman stated if the City's
recycling program is to be improved, and the EPA is promoting cleaner water and less
waste, we must improve promotional activities.
7). DIRECTOR'S REPORT - Mr. Navabi presented the following information:
a. September 11, 2001, terrorist attack - emergency management personnel have met
with state officials to receive information and develop plans to provide security. The
Wastewater Treatment Plant could be a potential target. Cameras will be installed
and gates will be closed at night. The new Operation and Maintenance facility will be
equipped with security systems. Cameras will also be facing underground fuel
storage tanks as well as having a security person watching full time.
The Human Relations and Community Services Department has been very active to
ensure ethnic intimidation is controlled.
Mayor Hollister is working to establish an employee ID system for entrance into City
Hall.
b. Staffing - The Engineer 36 position remains vacant. The Engineer 34 position has
been placed on hold due to budget shortfalls.
The position of Administrative Assistant/Accountant for Operations and Maintenance
Division - This position was ranked at a level 30. The Department believes the
position should be ranked at a higher level to cover financial and accounting
responsibilities. Hopefully the job will be filled in four to five months.
C. CSO projects - 5 projects in progress, all are going well. One exception is the
Northeast interceptor which is due to contractor issues.
d. Suit with Lansing Township over sewer service for Eyde Development- Mr. Navabi
explained that based on a contract with Lansing Township, the City of Lansing has
exclusive rights to provide sewer service to Lansing Township. The City of Lansing
pursued the issue in Court. Mr. Navabi reported the City of Lansing has prevailed in
this issue.
e. Groesbeck flooding - Mr. Navabi stated claims from within Lansing Township have
been routed to Lansing Township officials for processing. The City of Lansing has
processed approximately 76 claims that are within the City. The City of Lansing
insurance carrier has reported that they have paid approximately $50,500, and
settled about 24 claims of the 76. The average claim amount is $2,100.
30ARD OF PUBLIC SERVICE
Minutes of October 11, 2001
'age 4
f. North Washington Square street project - Mr. Navabi noted that the project is
substantially complete. Landscaping and tree installation is currently being finished.
A ribbon cutting ceremony will be held November 1, 2001, at 10:00 a.m. and all
Board members are invited.
g. NPDES - Mr. Navabi provided an update of efforts on non-point source pollution
prevention activities. The Regional Committee has amended a contract with Tetra
Tech to complete the voluntary permit application. The City of Lansing's portion is
approximately $41,000. We are working with eight other municipalities in this
combined effort.
h. Crew Seven -The crew was fully operational last June. They are working on skin
patching and other street maintenance. The City will complete 7.25 miles of road
rehabilitation this fiscal year. Act 51 monies will decrease in the future due to a
decline in population.
Mr. Stypula added, a communication is being sent from the Michigan Municipal
League which states the cuts to ACT 51 monies will be greater than originally
anticipated. The reduction in revenue sharing will be across cities and townships.
i. Mr. Navabi noted construction of the Operation and Maintenance facility is 30%
complete.
j. City Net/it Robots in the sewers - Meetings with City Net personnel to discuss a
potential contract have been scheduled for later in October. Mr. Navabi will provide
future updates.
k. Boiler plate contract - Revisions of the boiler contract have been made. The
revisions will provide the Public Service Department with greater leverage over
contractors working for the City.
I. Leaf collection - Yard waste pick-up continues and leaf collection will begin soon.
M. Winter operations -We are prepared for a harsh winter. All vehicles are being
checked and tuned. We have a standing contract through the State of Michigan
which will allow the City to receive approximately 9,000 tons of salt. The state gives
the City up to 20% beyond this amount. Mr. Navabi noted however, there is a
statewide shortage of salt. Even though the City has a standing contract with the
state, we may not get all the salt we need. We currently have contingency supplies
of salt and sand.
n. Wastewater Treatment Plant is meeting and exceeding all discharge requirements.
o. Alley Task Force - Mr. Navabi explained the task force was formed to address
citizens' concerns regarding the condition of alleyways. A survey was sent to all
residents and property owners adjacent to alleyways. The task force wants to know
how important alleyways are to residents. The task force has driven and filmed all
BOARD OF PUBLIC SERVICE
Minutes of October 11, 2001
'age 5
alleyways. Responses from residents will be entered into a database for analysis
purposes. Once all information is compiled, a final report and recommendation will
be made.
P. Snow plowing of dead-end streets - Mr. Campfield will review these streets with
crews and make sure they are not missed in the future.
q. Safety issue regarding City trucks with attached trailers - Mr. Campfield will review
safety procedures with staff at the next Division safety meeting.
8). PRESENTATION BY CHAD GAMBLE, CSO PROJECT ENGINEER
Mr. Gamble showed a video and gave a presentation on CSO construction. One of the
challenges involves dealing with new and innovative products and means by which we
construct pipes. Other challenges include hydraulic limitations and permitting, design, noise,
cost, installation duration, and meeting the needs of residents and businesses during
installation. Mr. Gamble provided examples of how team efforts met challenges leading to
CSO construction successes. Board members thanked Mr. Gamble for his presentation.
1:02 p.m. Mr. Perry left to attend to other obligations.
9). COMMUNICATIONS - None.
10). PENDING ITEMS -
a. Letter to Mike Rogers - Placed on hold.
b. Ideas regarding household sanitary/storm separation -A request has been submitted
to the City Attorney suggesting multiple options to deal with this issue. One option
proposed involves older homes built with foundation drains where a sump pump
could be installed in the basement or to physically disconnect the foundation drain
systems and hook them into the storm sewer. The disadvantage is the cost. Another
option involves installing a back-flow preventer. All options require legal review.
C. Ideas regarding recycling - see information above, "Report of Officers."
d. Inviting a Council member to a Board meeting - Ms. Knostman stated that the Board
should have a planned agenda for this meeting. Ms. Knostman will work with Mr.
Kibbey on this activity.
11). OTHER
a. Mr. Copedge asked about the utility cut on Grand Avenue between Kalamazoo and
Washtenaw.
b. Mr. Gamble announced there will be a Project Meeting of Area 037, to be held at
30ARD OF PUBLIC SERVICE
Minutes of October 11, 2001
'age 6
Elmhurst Elementary School, on October 17, 2001, from 7:00 p.m. - 9:00 p.m.
C. Ms. Knostman explained, if we are going to be faced with drastic cuts in the budget,
after the struggle the Board and Public Service Department staff have had with
funding for street maintenance, is there any way the Board can receive information
regarding which streets are planned for maintenance for the up coming season. Mr.
Navabi indicated he would advise the Board of the streets to be done. Mr. Navabi
also stated he would ask Jane Dykema to attend a future meeting to give a
presentation. Mr. Navabi suggested that a staff member could attend future
meetings to provide educational information.
12). ADJOURNMENT-The meeting was adjourned at 1:09 p.m.
Respectfully submitted,
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\10-11-01 MINUTES
s 11�C, CITY OF LANSING
PUBLIC SERVICE DEPARTMENT
r 124 W. Michigan Ave.
P C 732 City Hall
H I Lansing, MI 48933
David C. Hollister, Mayor Phone No. (517)483-4455
Fax No. (517)483-6082
October 11, 2001
Steve Dougan
City Clerk
City Hall
Lansing, Michigan
Re: Board of Public Service Approved Minutes
Dear Mr. Dougan:
Attached are the approved Board of Public Service minutes from meetings held
August 9, 2001.
Please place these minutes on file.
Rpectfully subfitted,
Faith Rach
Recording Secretary
Enclosure
cc: Mayor David Hollister
Joseph Graves, Chief of Staff
City Council
U Awp\ferdocs\P ubSvcBd\m intran.Itr
REGULAR MEETING
OF THE
BOARD OF PUBLIC SERVICE
MINUTES OF AUGUST 9, 2001 -
PRESENT: Ron Bloomberg, Dale Copedge, Rick Kibbey, Rita Klein, June Knostman, and
Kendall Perry
ABSENT: Gilda Richardson and Don St ula z
Yp ;- ..
STAFF: Jimmy Spangler and Faith Rach
VISITORS: None
CALL TO ORDER - The meeting was called to order at 11:40 a.m. by Chair Copedge at the
Wastewater Treatment Plant Administration Office.
1) ROLL CALL - Quorum present.
2) EXCUSED ABSENCES - Mr. Copedge excused Ms. Richardson.
3) APPROVAL OF MINUTES - Meeting held July 12, 2001
Ms. Knostman noted two amendments:
a. Page 3, second full paragraph should state:
"When Bob Clegg was City Engineer, he and his staff worked weeks and formulated
a plan, with inflation built into that plan, which said that these monies each year, for
seven years, would bring Lansing streets to a manageable but not a perfect level.
At early budget hearings, it was evident that Council members were not in
agreement.
Then Bob Clegg came to this Board. The Board met with the new Mayor Hollister
while he had his lunch. He made no promises, but he understood our problem.
This Board was asked to appear in support of the budget request and the plan, at a
Saturday budget hearing. Board members were given the opportunity to speak. The
Council said no more money.
The second year, Board members returned to Council hearings on the budget and
did the same thing all over again. Through these efforts, a plan was formed which
would improve the streets to the point where only routine street maintenance would
be necessary rather than heavy and costly reconstruction. Ms. Knostman explained
that Councilmember Novak had a 5% inflation rate built into the 7Year/$7Million road
program."
BOARD OF PUBLIC SERVICE
Minutes of August 9, 2001
Page 2
b. Page 4, letter"d" should state, "While inflation was built into the seven year plan, and
this was to be $7Million for 7 years average, other City issues have taken money
away from the program."
C. Mr. Copedge indicated he had let the Board know in advance that he would not be
attending the July meeting and asked for an excused absence. Board members
reviewed a copy of Rules of Administrative Procedure for the Board of Public Service.
Ms. Klein indicated that the minutes should reflect that Mr. Copedge's absence for
the July meeting is excused.
Ms. Klein, Mr. Bloomberg seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for July 12, 2001, with the
noted amendments.
11:45 Mr. Kibbey arrived.
4) CITIZEN COMMENTS -
Ms. Klein made reference to a recycling article published in the Lansing State Journal on
August 8, 2001, and noted that the state is below the national average. Ms. Klein explained
that she hoped that people become more aware of the necessity of recycling and that state
and city government will be receptive to recycling efforts.
Ms. Knostman referred to a program aired on WKAR TV August 8, 2001, that covered
financial problems facing the Cities of Detroit and Grand Rapids. Ms. Knostman suggested
that the Public Service Board may want to see if a copy of the film is available for viewing by
City Council and for other City viewing. The film explores the desperate straits that cities are
facing largely caused by urban sprawl. When urban sprawl intensifies, infrastructure dollars
are taken away from inner city programs to develop additional services for the outer urban
areas. This phenomenon has increased since WWII. Areas that were considered suburbs a
few decades ago are now facing infrastructure deficiencies. Ms. Knostman explained that
the program on WKAR portrayed this situation without bias providing two real-life situations
and how each community is or is not dealing with the problem.
Mr. Spangler reminded Board members of the Tri-County Regional Planning Commission
workshops that will be addressing the topic of land use issues.
5) ACTION ITEMS - None.
6). REPORT OF OFFICERS -
Engineering Division - None.
Wastewater Division - None.
Solid Waste Division - None.
30ARD OF PUBLIC SERVICE
Minutes of August 9, 2001
'age 3
Operations & Maintenance - Ms. Knostman noted that the solid waste facility and transfer
station are a bee hive of activity. Ms. Knostman also noted that there is a shortage of land
and space for the operations. If recycling activities become more popular within the city, the
facility won't have enough physical space to handle an increase in capacity. Ms. Knostman
emphasized the importance of increasing the level of recycling locally, statewide and
nationally. Ms. Knostman suggested that Board members should visit the facility.
Mr. Kibbey asked where one can legally park at the waste reduction and recycling facilities.
7). DIRECTOR'S REPORT - Mr. Spangler indicated Mr. Navabi is away from the office today
and presented the Director's Report in Mr. Navabi's absence.
a. SSO - The City has received a letter from MDEQ with regard to basement backups.
MDEQ will be visiting the City soon based on the materials the City has provided
them, and to establish an administrative consent order. A regulated time line will be
established to complete tasks. The City will work with MDEQ to negotiate an
agreement. These activities will have an impact on the sewage fund. This will take
care of the major problem areas, though there are still other areas to be addressed.
EPA modifications may not be available until the first of next year. The rules for the
federal requirements will be more expansive than the state requirements with
collections systems. They will be requiring improvements in our management
monitoring, data collection, and control of our collection system. Mr. Spangler noted
the City of Lansing approved funding for a GIS administrator in this year's budget.
b. Lawsuit with Lansing Township - The City of Lansing has filed a lawsuit against
Lansing Township regarding the Eyde property development agreement with the City
of East Lansing. The City of Lansing has an exclusive agreement with Lansing
Township to provide service.
Public Service staff are currently filling FOIA requests in relation to the Groesbeck
back-ups. Mr. Kibbey noted sewer problems have been in the Groesbeck area for a
very long time. Part of the solution to these problems was the installation of the
Tollgate Drain that was supposed to handle the excess and treatment. Mr. Kibbey
wondered if the Public Service Department has any information as to whether that
project may have contributed to, or helped solve the flooding problem. Mr. Spangler
explained that Public Service Department staff didn't see a surface flooding problem
but did note the sanitary sewer overflow problem. Surface water was reasonably
handled.
C. Footing drain removal - Mr. Spangler asked Board members for their thoughts on a
program to push for the elimination of footing drains and installation of a back-flow
preventer. Mr. Spangler indicated the cost ranges from $3,000 - $5,000 per house to
remove footing drains by putting them into a sump and closing them out and putting a
back-flow preventer on the sanitary. The back-flow valve runs about $500. Mr.
Spangler noted the problem with back-flow valves is that they are only 30% - 50%
reliable. Mr. Spangler explained a possible solution may be to remove service to
BOARD OF PUBLIC SERVICE
Minutes of August 9, 2001
image 4
elevations lower than the grade. This would provide the home owner with protection
whereby, if you have no connection with the sanitary sewer in the basement, unless it
comes back through a check valve and a pump and then through the system, it has
no way to get into the basement. If the sewer actually surcharges, it will come out of
the manholes in the street. This would be the ultimate fix and may be a cost effective
solution rather than creating a retention basin. Mr. Spangler said this is an issue
faced all over the country and handled in a variety of ways. In a couple of cases,
grants have been provided to residents along with a list of qualified contractors. The
residents actually hire the contractor to get the permit and do the work. This process
ensures the city isn't doing public work on private property and makes the city
exempt from liability with regard to a contractor's performance.
d. Change in EJCDC program - Mr. Spangler provided an update on the changes to the
front-end document which will provide more control over contractors the City utilizes.
Document revisions are on schedule. The revised document should be ready by the
time the next CSO contractors are secured.
e. Robots in the Sewer- Two meetings are scheduled in September to develop and
conclude a contract.
f. CSO activities - Mr. Spangler provided a brief update of CSO activities in various
areas around the City.
g. Mr. Spangler described the open cut process across the Grand River in North
Lansing in conjunction with MLK bridge reconstruction activities. It took contractors
only one week to get across the river which was possible due to cooperative weather.
Ms. Klein suggested bringing pictures of this activity to a meeting when City Council
members attend. This may be a drawing card to encourage them to come. Mr.
Spangler will try to get pictures for the next meeting.
8). UNFINISHED BUSINESS
a. Letter to Mike Rogers - Remains under pending.
b. Ideas regarding household sanitary/storm separation -A request will be submitted to
the City Attorney's office to review the legal aspects of creating this type of program
and how it may be incorporated into the City Charter.
C. Ideas regarding recycling - Remains under pending awaiting further investigation.
Ms. Klein mentioned a meeting will be held October 24, 2001, 10:30 a.m., at her
home, in order to discuss strategy. Ms. Knostman and Ms. Klein will report their
findings at the November Board meeting. Ms. Klein also mentioned that the City of
Lansing received a statewide award for their recycling educational program being the
most successful in the entire state. Ms. Klein expressed dismay that this honor was
not mentioned anywhere in the local newspaper. Mr. Copedge indicated he has
asked several times if the City is engaging in any type of promotional activity.
BOARD OF PUBLIC SERVICE
Minutes of August 9, 2001
'age 5
9). COMMUNICATIONS - None.
10). OTHER
a. Mr. Bloomberg asked for clarification on a procedural issue with regard to the Rules
of Administrative Procedure and asked if there was a designated individual to receive
calls or make calls to Board members. The Board designated Ms. Rach.
b. Ms. Klein moved, Mr. Bloomberg seconded, that the Board invite at least the Chair of
the Public Service Committee and any other Council member that may be interested,
to attend the meeting in which we view the film on the river crossing.
Discussion -
Mr. Kibbey explained if we have a meeting with Council members in attendance,
Board members should spend time to decide what we want on the agenda for that
meeting, what points we need to make, and in what manner we want them
presented.
Ms. Klein added an amendment to her motion that an ad hoc committee be formed to
plan for this meeting and report back to the rest of the Board. Mr. Kibbey agreed to
work on this activity with Ms. Knostman and with assistance from the Public Service
Director.
MOTION CARRIED UNANIMOUSLY.
C. Mr. Kibbey made reference to the Red Cedar Short Course information which was
distributed at the last meeting indicating he would be interested in attending and
wondered if the Department had any funds for this activity. Two Board members
expressed an interest in attending. Mr. Spangler said he would check into it and
have the designated representative let them know.
d. Ms. Knostman volunteered to track down the film she viewed on WKAR and
wondered who she would contact at the City. Mr. Spangler explained that the
Department does not have control over the City cable channel. It could be viewed at
another function. Mr. Bloomberg suggested that WKAR may show the film again and
that way, reach a broader audience. Ms. Klein wondered if showing the film could be
an event co-sponsored with the League of Women Voters. Mr. Spangler suggested
the Tri-County Regional Planning Commission may be interested in co-sponsoring
the event since it fits with activities in which they are currently engaged.
12:50 Mr. Kibbey left to attend to other obligations.
e. Mr. Perry had a concern regarding snow removal explaining that on Wayne Road, off
of Aurelius and between Mt. Hope and Jolly, a private resident plows his driveway
moving the snow down to the end of the road. A senior citizen and two other citizens
who live at the other end of the street usually do not get plowed out by City plows. It
30ARD OF PUBLIC SERVICE
Minutes of August 9, 2001
'age 6
may be that the street appears plowed to City workers. Mr. Perry asked that this
information be passed onto City staff that take care of snow removal.
f. Mr. Copedge mentioned he saw a city vehicle with the pick-up trailer that was not
properly secured.
g. Ms. Klein asked to be excused from the September and October Board meetings.
11). ADJOURNMENT-The meeting was adjourned at 1:00 p.m.
Respectfully su fitted,
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\08-09-01 MINUTES
s 1� CITY OF LANSING
,. PUBLIC SERVICE DEPARTMENT
124 W. Michigan Ave.
732 City Hall
� C
I� I C� Lansing, MI 48933
David C. Hollister, Mayor Phone No. (517)483-4455
Fax No. (517)483-6082
September 5, 2001
Steve Dougan
City Clerk
City Hall
Lansing, Michigan
Re: Board of Public Service Approved Minutes
Dear Mr. Dougan:
Attached are the approved Board of Public Service minutes from meetings held
July 12, 2001.
Please place these minutes on file.
Respectfully s itted,
Faith Rach
Recording Secretary
Enclosure
cc: Mayor David Hollister
Joseph Graves, Chief of Staff
City Council
U AwpWerdocs\PubSvcBd\m intran.Itr
REGULAR MEETING
OF THE
BOARD OF PUBLIC SERVICE
MINUTES OF JULY 12, 2001
PRESENT: Ron Bloomberg, Rita Klein, June Knostman, Kendall Perry, Gilda Richardson
and Don Stypula
ABSENT: Dale Copedge and Rick Kibbey
STAFF: Michael Navabi and Faith Rach
VISITORS: None
CALL TO ORDER - The meeting was called to order at 11:45 a.m. by Vice-Chair Klein at
the Wastewater Treatment Plant Administration Office.
1) ROLL CALL - Quorum present.
2) APPROVAL OF MINUTES - Meeting held June 14, 2001
Ms. Knostman noted a correction to the spelling of her last name.
Mr. Bloomberg moved, Mr. Stypula seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for June 14, 2001, with
the noted correction.
3) CITIZEN COMMENTS - Ms. Klein wished to convey thanks from the Senior Coffee
attendees at St. Casimir Church on July 11, 2001, to Jane Dykema of the Public
Service Department, for her excellent presentation on street construction.
4) ACTION ITEMS - None.
5) REPORT OF OFFICERS -
Engineering Division - None.
Wastewater Division - Mr. Stypula reported information pertaining to sewer back-up
liability on private property and how this issue is moving through the state legislative
process.
There are four pieces of legislation that have been introduced since January that
deal with municipal, public corporation liability. One document, Senate Bill 109,
passed in the Senate last April. The Municipal League and cities foresaw a problem
with this legislation due to its onerous nature. The Bill was then forwarded to the
1OARD OF PUBLIC SERVICE
linutes of July 12, 2001
'age 2
House Conservation Committee. The Chair of this Committee has agreed to hold
the Bill on the calendar in the Committee. The Chair also agreed to appoint a task
group of interested parties, which includes the Michigan Municipal League, Michigan
Township Association, Association of Counties, and drain commissioners, to meet
through the summer to see if some of the contentious issues can be resolved. On
one side are the cities and local units of government that pay claims and are getting
bombarded with class action law suits. On the other side are tax payers or"victims."
The first meeting will be held on Wednesday, July 18, 2001.
Another bill introduced deals with sanitary sewer overflows (SSO). This policy states
that if a community experiences an overflow or back-up from a sanitary sewer
system onto private property or into the environment, the community has 24 hours to
report the event to the MDEQ, local health department, and downstream
communities. A workgroup has been formed to work with the MDEQ to determine
and establish guidance on reporting basement back-ups. Under this law, the MDEQ
is going to require reporting of basement back-ups to the district office, on an annual
basis. This program will be phased in gradually. Organization of the rest of the
program is still pending.
After Senate Bill 109 passed and was sent to the House, Bill 4960 was introduced
that would make local municipal government 100% strictly liable for storm and
sanitary sewer back-ups, regardless of cause. There is no defense under this Bill.
Bill 4960 was introduced by Bruce Patterson of Wayne County, at the request of the
trial lawyers.
Mr. Perry asked if there is something under existing law that should be
communicated to home owners that demonstrates what the government expects
home owners' responsibilities are that can help to prevent sewer back-ups. Mr.
Stypula noted this is a good suggestion but wasn't sure if there is information
available in existing law that communicates the importance of the home owner's
responsibility. Mr. Perry suggested this type of information could be included on
monthly water and sewage bills.
Ms. Knostman commented that the Public Service Board is very fortunate to have
Mr. Stypula as a member. His background and public exposure provides first hand
information which is an advantage for the City and the Board. Ms. Knostman
thanked Mr. Stypula for his insightful and analytic opinion.
Solid Waste Division - None.
Operations & Maintenance - Ms. Knostman explained that a few years ago, the
Public Service Board was concerned about the amount of negative citizen input
being generated due to the poor condition of Lansing streets. Ms. Knostman noted
that every year, the Board was forced to succumb to Lansing City Council's reduction
BOARD OF PUBLIC SERVICE
linutes of July 12, 2001
'age 3
of street construction/maintenance funding. Finally, one Council representative, Paul
Novak, began to attend Public Service Board meetings and listened to Board
members' concerns. With considerable effort and strategic planning, Mr. Novak was
able to find the money in the City budget and helped to formulate a plan that would
fund street rehabilitation over the course of seven years.
When Bob Clegg was City Engineer, he and his staff worked weeks and formulated a
plan, with inflation built into that plan, which said these monies each year, for seven
years, would bring Lansing streets to a manageable but not perfect level.
At early Budget Hearings, it was evident Council members were not in agreement.
Then Bob Clegg came to this Board. The Board met with the new Mayor Hollister
while he had his lunch. He made no promises, but he understood our problem.
This Board was asked to appear in support of the Budget Request and the Plan, at a
Saturday Budget hearing. Board members were given the opportunity to speak. The
Council said no more money.
The second year Board members returned to Council hearings on the budget and did
the same thing all over again. Through these efforts, a plan was formed which would
improve the streets to the point where only routine street maintenance would be
necessary rather than heavy and costly reconstruction. Ms. Knostman explained that
Councilmember Novak had a 5% inflation rate built into the 7Year/$7Million road
program.
Ms. Knostman continued, the program has now been extended to eight years. Ms.
Knostman asked Mr. Navabi if it is possible to go back to the original plan that was
formulated, agreed upon, and passed, and provide an update on this plan.
Ms. Knostman indicated there has been a lack of attention on the part of the City
pertaining to other areas such as tree trimming and street sweeping. Ms. Knostman
reported that she has heard from numerous residents that claim to have made
complaints to City personnel but never receive any response. Ms. Knostman noted
that since right-of-way issues are the primary concern of the Public Service Board,
we should have a working knowledge of where we stand with our street master plan
that was approved by Council several years ago. Ms. Knostman asked where the
money has been spent. Ms. Knostman noted that a City Council member should be
present at each Public Service Board meeting in order to help educate Council
members on civic matters. The Public Service Department is one of the largest
budget items and the Council needs to understand these concerns.
Mr. Navabi acknowledged Ms. Knostman's concerns and indicated there are seven
1OARD OF PUBLIC SERVICE
linutes of July 12, 2001
'age 4
reasons that explain why the street program has either been misunderstood or
changed from the original plan passed six years ago:
a. Federal monies are augmented to specific areas that are decided
through the Tri-County Regional Planning Commission. The money
isn't always allocated to areas of greatest need. The City diverts
money to these areas as match money in order to not lose federal
money.
b. CSO - When completing CSO jobs, we try to utilize the 8Year/$7 Million
money to do roads in conjunction with these projects. These roads
may not be the worst roads.
C. Assessment monies - The City received federal money for Sheridan
Road but the surrounding community failed to cooperate by assisting
with match money generated by assessing residents living on the north
side of Sheridan Road. The City decided to pay all assessments for
this project rather than only assessing residents that live on the south
side of the street and within the City limits.
d. While inflation was built into the seven year plan and this was to be
$7Million for 7 years average, other City issues have taken money
away from the program.
e. Loss of the stormwater enterprise fund - When this ruling occurred, the
Council decided to extend the road program by one year. As a result,
the City changed the overall scope of the program.
f. The City of Lansing has lost revenue sharing dollars due to the decline
in the City's population made evident by the 2000 Census.
g. Misunderstanding -At times, various groups believe that when a road is
repaired, its is done all at once. In fact, there may be some additional
work to be done including providing the final cap. The final cap is
usually placed several weeks later to assure that possible settlement
can be repaired. Some think that the road without the cap is the final
product.
Mr. Navabi explained that even though the City's road program had a change in
scope due to financial constraints it has been very successful and extremely
aggressive when compared to other municipalities. As of the end of the next
construction season, we will have completed 151 miles. Future efforts will require
action from Board members and the City constituency to communicate the high
OARD OF PUBLIC SERVICE
linutes of July 12, 2001
age 5
priority of road maintenance to Council members and the Mayor.
Mr. Navabi noted only 7.25 miles will be completed this construction season. Ms.
Knostman asked where the money has been spent. Mr. Navabi noted the City has
lost revenue due to the decrease in population and is receiving less money from
ACT 51. In past years, money utilized for the road program came from ACT 51 and
the General Fund as well as other sources.
Mr. Stypula explained that there are two occurrences that have had a significant
impact on ACT 51 dollars for the City of Lansing. First, ACT 51 has a calculation that
is tied to populations. Secondly, there was an overall reduction for everyone who
receives ACT 51 funding due to a reduction in the overall allocation from the
Governor's Office.
Ms. Knostman indicated that this is the time for some creative thinking. Ms.
Knostman noted this Board is composed of intelligent people with a wide variety of
experience and we should be able to come up with another plan.
Mr. Stypula explained that Congressman Mike Rogers is a member of the
Transportation and Infrastructure Committee in the U.S. House of Representatives.
We as individual voters can communicate with Congressman Rogers that the road
program is a priority and ask him to fight for more money from the federal
government. Mr. Stypula suggested he could prepare a letter to Congressman
Rogers from the Board with separate signature blocks, which addresses the Board's
concern regarding road funding. Mr. Navabi suggested the Mayor's signature may
be appropriate as well.
6) DIRECTOR'S REPORT - Mr. Navabi indicated the monthly activity report for June
2001 will be mailed to Board members.
a. Mr. Navabi distributed copies of road construction maps for the current
construction season. There have been significant reductions in the number of
roadway miles to be completed. Reductions are due in part to money that
was diverted to cover the cost for the 1-496 match. Matching dollars are also
required for the Capital Loop project. To date, 140 roadway miles have been
completed. By the end of the current construction season, the total will be
151 miles.
b. Washington Avenue improvements are being fully funded by the City of
Lansing General Fund monies. The CSO portions are funded by sewer funds.
The Board of Water and Light pays for their steam and water line only. The
project is progressing on schedule.
C. Capitol Loop project has been delayed to FY2004 however, planning is still
3OARD OF PUBLIC SERVICE
Ainutes of July 12, 2001
'age 6
on-going.
d. All Crew 7 positions have been filled and activities are continuing.
12:25 Mr. Bloomberg left to attend to other obligations.
e. Mr. Navabi indicated he has requested information from the City Attorney as
to the feasibility of the City requiring each household to have backflow
preventer, have a sump pump system installed or be disconnected from
sanitary sewer. Mr. Navabi explained he has asked the City Attorney to
explore the possibility of a system similar to the bulk item subsidy program.
Residents who meet certain income criteria, may qualify to receive assistance
for the disconnection. Mr. Stypula noted that the City Attorney may conclude
that the current City Charter may have a provision stipulating the City is
unable to provide this type of service because the City would be using public
money for private purposes.
Mr. Stypula indicated there is currently a bill in the House, HB 4799, which
passed unanimously, allowing communities like the City of Lansing, to
participate in programs that provide similar types of services or assistance.
The State law would have higher authority than the City Charter.
Mr. Navabi noted the activity can be expensive. The object would be for
households to disconnect footing drains from the sanitary system in order to
prevent future sewage back-ups. Mr. Perry noted that area plumbers may be
overwhelmed by a City-wide effort like this. Mr. Perry suggested a program
that provided a graduated rate for lower income households. Ms. Klein
mentioned that the inspection process to discover whether households need
to be disconnected or were previously disconnected could be done on a
neighborhood wide basis where residents could share the costs. Ms. Klein
added that if this program was something the plumbers knew about ahead of
time, they could plan accordingly. Ms. Klein suggested low costs loans may
be a possible consideration.
f. CSO - Projects are going well. Some are ahead of schedule. The Northeast
Interceptor project on the north end of town, is the only one facing liquidated
damages. This project will move on to Lake Lansing Road and begin
sometime in August.
g. Contract compliance - Mr. Navabi made reference to common boilerplate
contracts which require contractor compliance or the relationship can be
severed. In investigating the City's boilerplate contract, Mr. Navabi found that
the document is over 20 years old and needs to be revamped. Mr. Navabi
indicated he is seeking to incorporate EJCDC document which is a joint
3OARD OF PUBLIC SERVICE
Jlinutes of July 12, 2001
'age 7
document by engineers, contractors and municipal entities. Mr. Navabi noted
he has provided a draft of this document to the other City directors and
hopefully by August or September, it will be ratified and implemented this fall.
h. Groesbeck flooding - As a cooperative gesture, the Mayor offered to help the
residents of Lansing Township, contingent upon taking the matter to
arbitration. Due to the City facing a class-action suit, the offer was rescinded.
City claims have begun to be paid and all Lansing Township claims have been
turned over to the Township for processing.
i. Non-point source pollution prevention/Phase II - The Regional Committee has
decided to continue service of the consultant to complete the voluntary permit
application. The City of Lansing's portion of this activity is $41,200. The total
amount of the application preparation is approximately $100,000. The
purpose of the application is to perform the minimum measures. At the same
time, the Regional Committee has asked the tri-county drain commissioners to
develop watershed management plans for the Red Cedar, Remy Chandler,
and Grand River Watersheds. The drain commissioners will be able to raise
money through the petition process. Mr. Navabi distributed information
regarding a watershed short course being offered this fall.
j. Street sweeping - Two rounds of street sweeping have been completed and a
third round is in progress.
k. 0 & M Building - Construction is about 10% complete.
I. The Recycling Ordinance was fully ratified with an indefinite end date.
M. Salt shed - The roof over the salt shed has been repaired.
n. Information Technology - Mr. Navabi reported he has introduced an initiative
to Lansing for the expansion of information technology which utilizes our
sewer systems. Mr. Navabi explained there are four companies world-wide
that have contracted to run cables through sanitary sewers which will reduce
the need to do costly and cumbersome road cuts which causes traffic
congestion, etc. The cables are placed through sewer pipes, via the use of
robots. The City of Indianapolis, Albuquerque, and Omaha have acquired
this technology. One advantage for the City would occur due to required
easements to facilitate the system, which in turn, will clean sewer pipes twice
a year. Another advantage is the City will receive 2.5% of the gross revenue
generated by the service. This service will also provide the City with free
Geographic Information System (GIS) mapping of sewer systems and
additional assistance in funding or construction of some of the structurally
defective sewer systems. Mr. Perry dubbed the system "robots in the sewer."
30ARD OF PUBLIC SERVICE
Ainutes of July 12, 2001
'age 8
7) UNFINISHED BUSINESS
a. Ms. Klein noted that she and Ms. Knostman will work on addressing recycling
promotional activities. Information will be presented at the August meeting.
8) COMMUNICATIONS
a. Street Construction Maps - The street construction maps were received and
placed on file.
9) OTHER
a. Ms. Klein announced the Tri-County Regional Planning Commission will be
conducting four town forums entitled, "Regional Growth: Choices for our
Future." The object is to seek input from local residents on their vision of
public transit and land use options for the future. The dates are July 23 - 26,
2001, and all sessions are open to the public.
b. Ms. Knostman asked if telephone books will be recycled this summer. Ms.
Klein indicated that the Transfer Station will be accepting phone books for
recycling during the entire month of July.
C. Ms. Knostman asked if the river water in the area of the Brenke Fish Ladder
will pass through the water treatment plant or if this water will move
downstream and out of town. Ms. Knostman indicated there is a very strong
odor which hangs imminently in the air. Mr. Navabi explained this is an area
of cascade aeration which provides automatic treatment of the water. In
wastewater treatment, water is aerated by cascading which can produce an
unpleasant odor.
d. Mr. Stypula noted there was a utility cut on Michigan Avenue and Grand
Avenue where the surface is sinking. Mr. Navabi indicated the area will be
investigated.
10) ADJOURNMENT - The meeting was adjourned at 1:10 p.m.
Respectfully s ted,
Faith Rach
Secretary to the Board
CITY OF LANSING
, PUBLIC SERVICE DEPARTMENT
124 W. Michigan Ave.
732 City Hall
Lansing, MI 48933
David C. Hollister, Mayor Phone No. (517)483-4455
Fax No. (517)483-6082
July 27, 2001
Steve Dougan
City Clerk
City Hall
Lansing, Michigan
Re: Board of Public Service Approved Minutes
Dear Mr. Dougan:
Attached are the approved Board of Public Service minutes from meetings held
June 14, 2001.
Please place these minutes on file.
Respectfully sub itted,
Faith Rach
Recording Secretary
Enclosure
cc: Mayor David Hollister
Joseph Graves, Chief of Staff
City Council
U Awp\ferdocs\PubSvcBdlm intran.ltr
REGULAR MEETING
OF THE
BOARD OF PUBLIC SERVICE
MINUTES OF JUNE 14, 2001
PRESENT: Ron Bloomberg, Dale Copedge, Rick Kibbey, Rita Klein, June
Knostman, Kendall Perry and Gilda Richardson
ABSENT: Don Stypula
STAFF: Michael Navabi and Faith Rach
VISITORS: None
CALL TO ORDER - The meeting was called to order at 11:45 a.m. by Vice-Chair Klein at
the Wastewater Treatment Plant Administration Office.
1) ROLL CALL - Quorum present.
2) APPROVAL OF MINUTES - Meetings held March 8, April 12, and May 10, 2001
Mr. Bloomberg moved, Ms. Richardson seconded,
Mr. Bloomberg noted a correction to the minutes submitted for March 8, 2001 on
Page 3, 1"full paragraph, should state, " Because of the recent Midland ruling, a
municipality may be held accountable for sewage back-ups which may be attributed
to a failure in the City sewer system."
MOTION CARRIED UNANIMOUSLY, to approve the minutes for March 8, 2001, with
the noted correction.
Ms. Knotsman moved, Ms. Richardson seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for April 12, 2001, as
submitted.
Mr. Perry moved, Ms. Richardson seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for May 10, 2001, as
submitted.
11:50 a.m. Mr. Copedge arrived.
2) CITIZEN COMMENTS - None.
3) ACTION ITEMS - Election of Officers
3OARD OF PUBLIC SERVICE
Minutes of June 14, 2001
'age 2
Chairperson: Ms. Knotsman moved to nominate Mr. Copedge to serve as
Chair. Mr. Bloomberg seconded the motion. Ms. Richardson
moved to close nominations, Mr. Bloomberg seconded. Mr.
Copedge was elected to serve as Chair by unanimous vote.
Vice-Chair: Mr. Perry moved to nominate Ms. Klein to serve as Vice-Chair.
Ms. Knotsman seconded the motion. Ms. Richardson moved to
close nominations, Mr. Copedge seconded. Ms. Klein was
elected to serve as Vice-Chair by unanimous vote.
Secretary: Mr. Klein moved to nominate Ms. Rach to serve as Secretary.
Mr. Perry seconded the motion. Ms. Klein moved to close
nominations, Mr. Bloomberg seconded. Ms. Rach was elected
to serve as Secretary by unanimous vote.
4) REPORT OF OFFICERS -
Engineering Division - None.
Wastewater Division- None
Solid Waste Division - Mr. Perry distributed copies of the May report, deferred from
the May meeting. Board members reviewed the report. Ms. Klein noted it was an
excellent report. Ms. Klein indicated she asked Mr. Chalker to provide comparative
costs of recycling and composting services provided by others in the industry. In
general, the investigation revealed that services provided by the City of Lansing are
considerably less expensive and an excellent value. Ms. Knotsman suggested
publishing the comparative costs and volunteered to work on creating some type of
publication that communicates the information and what a great value the City
services are. Ms. Knotsman will work with Ms. Klein to coordinate figures and
information.
Mr. Perry's report was received and placed on file. Board members thanked Mr.
Kendall for the effort.
Operations & Maintenance - None.
5) DIRECTOR'S REPORT -
Mr. Navabi distributed copies of the May Monthly Activity Report and provided the
following information:
A. Staffing - The Plant Engineer 37 position for the Wastewater Treatment Plant
BOARD OF PUBLIC SERVICE
Minutes of June 14, 2001
Page 3
has been filled. The Engineering Division still has a vacant Engineer 34
position. The Engineer 36 position has been added back into the budget and
the Department will be making preparations to have the position posted. It
may be several months before the Engineer 36 position is filled.
12:05 p.m. Mr. Kibbey arrived.
B. CSO -All projects are progressing on schedule. The contractor working in
Old Town North East is still presenting challenges by delaying work. The
contractors working in other locations are performing above expectations.
C. North Washington Mall Street Project - The project was approved by City
Council. The intent is to open the mall of the 100 block of N. Washington
Avenue. Two bids have been received and a contractor has been chosen.
Engineering staff have been conducting pre-construction meetings and will act
as project managers. This contractor worked as a sub-contractor for the City
on the construction of Fire Station No. 6 and has favorable references. Mr.
Navabi noted this is an extremely high profile project. Ms. Knotsman asked
why the project is so expensive. Mr. Navabi explained that the project is very
complicated. The project involves replacing very old water lines which are
probably lead base, other utility work, and landscaping activities as well. Ms.
Knotsman asked if the trees that are currently there, can be saved. Mr.
Navabi noted he wasn't sure if the current trees could be saved. Landscaping
design includes replacing any trees that are removed.
D. Capitol Loop Project - Meetings are on-going. The project involves
streetscaping improvements, and encompasses utility, CSO, sanitary,
stormwater and landscaping work.
E. SSO - The City has received a letter from MDEQ regarding the City's SSOs.
The Public Service Department will be meeting with MDEQ to devise a
schedule of implementation to make corrections. Mr. Navabi noted he will
provide periodic updates.
F. Non-Point Source Pollution Prevention Regional Committee - Meetings have
been on-going and are proceeding successfully. We are at the point where
we will be completing permit applications as a regional effort.
G. Crew 7 - All positions have been filled. Skin patching is in progress.
H. Street Sweeping - One complete round of street sweeping has been
completed. The second round of local street sweeping was started 14 days
ago.
BOARD OF PUBLIC SERVICE
Minutes of June 14, 2001
Page 4
I. Recycling Ordinance - Public Service Department staff have met with industry
leaders in order to come up with degrees of compromise. The next
Committee of the Whole meeting is scheduled for Thursday, June 21.
J. Barnes Avenue and New Roundabout - Engineering has waited to apply the
final surface to see if there would be any additional settling. Now that testing
is complete, the final surface will be applied The roundabout will have another
surface applied as well.
K. Compost Update - Mr. Navabi explained he contacted Mr. Campfield
regarding the availability of City compost and found that the compost is not
ready for distribution. This is our first experience developing compost. The
compost should be ready for distribution next year.
L. Groesbeck Flooding - Mr. Navabi distributed copies of a report and map
prepared by consulting engineers from Tetra Tech. The Public Service
Department has received a large number of phone calls and claims regarding
the flooding. Mr. Navabi discussed the map and the rain fall data gathered.
The rainfall was tracked as lasting for 30 hours. The Groesbeck area
received 6"- 8" of rainfall. The data was gathered by rain gages and national
weather radar statistics.
Crews that were dispatched to Groesbeck found no signs of sewage clogs,
and mains were running. Mr. Navabi described the flow of water and sewage
in the Groesbeck area and the pump stations that are utilized. Mr. Copedge
asked if the consulting engineers did any infiltration studies of the soil or any
mounding studies? Mr. Navabi noted that all pipes were running fine as well
as pump stations which were functioning at 100%. There was a tremendous
amount of rainfall and the equalization basin located in the Harton Street
Pump Station was full. Mr. Navabi indicated the Wastewater Treatment Plant
did not exceed capacity but the pump stations were overwhelmed and were
receiving 95,000,000 gallons of flow per day. There was no failure of any
system which ran continuously throughout the flood.
Mr. Navabi noted that the problem can be attributed to footing drains which
are still connected to sanitary sewer. Many homes built prior to 1975, still
have footing drains that have not been disconnected. Individual households
have the responsibility to disconnect footing drains. This requirement has not
been enforced because it is very expensive to have them removed. Mr.
Navabi indicated the decision was made to allow some footing drain flow to
sanitary sewer as long it doesn't exceed a 25 year rainfall frequency.
Unfortunately, the flooding was a 100-200 year event. Mr. Navabi explained
in order to enforce a requirement for houses built prior to 1975, we would
BOARD OF PUBLIC SERVICE
Minutes of June 14, 2001
'age 5
need to consider the households that are low income. In these instances, we
may need to consider some type of a subsidized program, similar to our
subsidized bulk sticker program.
Mr. Navabi explained that the Groesbeck sewer system was managed, built,
designed and installed by others, not the City of Lansing. The City of Lansing
has a Sewer Service Agreement with Lansing Township that stipulates that
the City of Lansing monitors or transports the flow from the Township's
sanitary sewer system, and treat it. The agreement is subject to further
clarification with regard to sewer ownership. Mr. Navabi explained that as a
gesture of good will, Mayor Hollister indicated to the Township that the City of
Lansing would offer assistance, contingent upon arbitration as to liability.
Mr. Copedge asked if an investigation has been completed as to whether a 50
year or 75 year flood would cause the same amount of problems. Mr. Navabi
stated that the engineering report claims that even if the system was three
times as large as the existing system, it still would not be able to handle the
flood capacity.
Mr. Navabi noted the City has received approximately 350 claims so far. Not
all basement back-ups are sanitary sewer back-ups. Some were stormwater
back-ups. The City's insurance company has not yet determined if they will
consider any claims from Lansing Township.
Mr. Copedge asked what number of homes in Lansing are still connected to
footing drains. Mr. Navabi indicated he did not have an exact figure however,
Lansing is an old municipality and the majority of homes in Lansing were built
prior to 1975. Mr. Navabi estimated that approximately 50% of homes in
Lansing may be connected to footing drains. Ms. Klein noted that many
homes were "grand parented' into the City prior to any existence of codes.
Mr. Kibbey made the observation that before the installation of the Harton
Street Pump Station, the last time there was major flooding, there was 12' of
water in the Urbandale area. Mr. Navabi noted there has been improvement
in this area. Mr. Kibbey added, the upstream flooding is new phenomenon.
Mr. Kibbey also relayed that the Groesbeck area was Mr. Pat Lindemann's
project. Mr. Kibbey indicated he didn't understand why Mr. Lindemann said
what he said, or made comments attributing blame. Mr. Kibbey asked if
anyone from the City has talked with Mr. Lindemann to find out why he said
what he said.
Mr. Kibbey asked if someone has analyzed the impact of this project on
stormflow. Mr. Navabi explained this is an extremely protected system and
illustrated that there are very large pipes that take the water from the
BOARD OF PUBLIC SERVICE
Minutes of June 14, 2001
Page 6
Groesbeck area to a common point where the flow is then divided where there
is CSO separation.
Mr. Copedge suggested it may be a good idea to keep a data base of flooding
events in order to reveal areas that repeatedly flood. It may be worth while to
disconnect these footing drains rather than having to deal with the repeat
flood claims, year after year. Mr. Copedge also suggested providing a tax
reprieve to those who voluntarily disconnect from the footing drains.
Mr. Navabi reported that the City's current insurance carrier will no longer be
insuring cities for basement flooding. Our service ends the first of July. Ms.
Knotsman suggested municipalities may need to self-insure through a pool.
This type of insurance pool is done in other industries and helps control costs
and risks.
6) NEW BUSINESS
Ms. Knotsman deferred her issue until the July meeting.
7) COMMUNICATIONS
The letter to Eugene Buckley regarding his basement claim was received and placed
on file.
8) ADJOURNMENT- The meeting was adjourned at 1:10 p.m.
Respectfully su 'tted,
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\06-14--01 MINUTES
INFORMATIONAL MEETING ONLY
BOARD OF PUBLIC SERVICE
MINUTES OF FEBRUARY 21, 2001
PRESENT: Dale Copedge, Rick Kibbey, and Gilda Richardson
ABSENT: Ron Bloomberg, Rita Klein, June Knostman, Kendall Perry, and Don Stypula
STAFF: Steve Chalker, Michael Navabi, and Faith Rach
VISITORS: Cara Clore, Michigan Recycling Coalition
CALL TO ORDER- The meeting was called to order at 11:50 a.m. by Chair Copedge at the
Wastewater Treatment Plant Administration Office.
1) ROLL CALL - No Quorum present.
With no quorum being present, an informational meeting was held.
2) CITIZEN COMMENTS - See below- presentation by Ms. Cara Clore.
3) ACTION ITEMS -
A. Mayor's Advisory Committee on Recycling - Recycling Code
Recommendations
Mr. Chalker introduced Ms. Clore, representative from the Mayor's Advisory
Committee on Recycling, who provided an explanation of the Committee's
recommendations:
1. Ms. Clore made reference to a letter addressed to Mayor Hollister, dated
December 11, 2000, from Kerrin O'Brien. Ms. Clore noted that the
Advisory Committee has suggested the development of a drop-off area
to provide a minimum level of service to businesses and multi-family
units. The current ordinance require businesses to perform some level
of recycling as well as multi-family units. But currently, there are no
resources for those who don't have the service available. Ms. Clore
explained that the concern is that the Ordinance requires these two
entities to recycle but we are not providing the means for them to do so.
The Committee felt that establishing a drop-off site for minimum amount
of materials would provide a benefit. The Committee has heard from a
number of apartment dwellers expressing concern that they have not
been provided with any options to recycle. The Granger drop-off site is
on the north side of the City which is inconvenient for those who live in
the southern part of the City. The Committee believes it would be
beneficial to have a drop-off site at the Transfer Station. Mr. Chalker
Public Service Board Meeting Page 2
February 21, 2001
indicated the drop-off site was in the Mayor's budget a couple of years
ago but never developed. Mr. Chalker explained that simple drop-off
services could be developed for approximately $6,000. Mr. Navabi
noted there are traffic design issues that would need to be considered,
though the Public Service Department administration is supportive of the
concept.
2. Ms. Clore explained in reviewing the Ordinance language, it was noted
that the wording that was approved by voters on August 2, 1990 in
Chapter 1060.01, was excluded when the Ordinance was published.
Mr. Chalker noted this language is verbatim from the initiative ballot.
3. 1060.02 - The Committee wanted to add "with the exception of fruit and
vegetable matter properly composted." The concern is that the exclusion
of this language may discourage composting of these materials.
Composting of these materials is also a good way of diverting waste.
Mr. Chalker noted this would not alter any of the regulations with regard
to Code Compliance enforcement. For example, if a pile was creating a
nuisance, the inclusion of this language would not deter Code
Compliance from enforcing the clean-up of the compost pile.
1060.02 - The current wording regarding materials accepted be
corrected to the materials that the City is currently collecting based on
variations in the market.
4. 1060.03 - The Committee wanted to include the organic material for
backyard composting.
5. 1060.04 - This language emphasizes that materials should be properly
prepared which will discourage contamination. Mr. Chalker clarified by
noting the present Ordinance requires that recyclable and yard waste
materials be separated from solid waste prior to collection. But it does
not specify that recyclable materials and yard waste be properly
prepared. Unless it is properly prepared, it is still refuse.
6. 1060.05 - The Committee recommends the section be amended to
include the City's refuse carts, rigid containers labeled "compostable"
and kraft paper collection bags for yard waste.
7. 1060.10 - The Committee suggested changing current wording to
"Distribute Public Service Department generated recycling education
materials to residential, multiple residential and non-residential sites of
generation within 45 days of licensure or license renewal. Educate
customers on how to prepare and set up a collection system for solid
waste recyclable materials and yard waste."
Public Service Board Meeting Page 3
February 21, 2001
8. 1060.10 a. - Provide graduated opportunities for City customers to pay
for solid waste disposal services through a unit-based pricing system.
9. Ordinance 676.02 of Sanitary Code - Seeks to add wording "organic
matter that can be properly composted" in order to encourage the
practice of composting.
10. Ms. Clore explained the Committee has also discussed the concept of
working regionally to increase services to outlying communities. The
Committee believes there may be opportunities to provide these services
to surrounding townships and communities and would be a tremendous
opportunity for the City of Lansing to step forward as a leader and help
guide other communities by expanding services. An important
component of this concept would be the City develop and enhance its
processing capacity to be able to accept materials from outside of the
immediate Lansing area.
B. Staff Recycling Code Recommendations
Mr. Chalker presented staff recommendations.
1. Mr. Chalker noted that staff concur with the recommendations of the
Mayor's Citizens Advisory Committee on Recycling noting that the
Committee had to prepare their recommendations within a very short
time period and there were items excluded.
2. 1060.02 - The reference to green glass needs to be eliminated.
3. 1060.03.c. - In reference to non-residential recycling - currently refers to
all non-residential entities. The passage requires these entities to collect
four items from a list that has been compiled by the Public Service
Department, and telephone directories. Telephone directories is the only
item mentioned specifically. It is difficult to dispose of telephone
directories. Staff recommend deleting the reference to telephone
directories and leave the reference to recycle four items from the list,
adding telephone directories as one of the four items listed. The
concept is to allow people the option to collect telephone directories but
not make it mandatory.
4. Multi-family units - The current provision states recycling services at
multi-family dwellings be as convenient as trash collection services. This
provision is not obtainable since trash is usually mixed in with recycling
materials causing these materials to become refuse. Mr. Chalker noted
that he has talked with numerous landlords who have attempted to
provide separate recycling containers to tenants, but trash still gets
Public Service Board Meeting Page 4
February 21, 2001
mixed with the recyclable materials. The recommendation is to provide
other recycling alternatives to landlords, approved by the Public Service
Director, which include recycling drop-off one day a month. Mr. Chalker
noted it is not appropriate to initiate any enforcement action against
these landlords because they have demonstrated an effort, but it hasn't
worked out. If the City was operating a drop-off center in south central
Lansing, it could provide a convenient option for people to travel to a
nearby recycling drop-off center. This would also allow landlords who
have collected recyclable materials to bring them to our drop-off center
and meet the nature of the Ordinance as it is currently written.
5. Multi-family units - Another provision relates to providing educational
materials to those in multi-family dwellings. Currently, landlords are
required to provide some educational materials to tenants. However, the
Ordinance does not specify what those materials should be. Staff
recommend that educational materials be provided to all new tenants
upon their signing of the lease, and every six months thereafter. Mr.
Chalker indicated the City could prepare and provide materials to
landlords for distribution to tenants. Mr. Chalker noted that providing
good educational materials is the cornerstone of a successful recycling
program.
6. 1060.05.b and 1060.10 - In some areas of the current Ordinance it refers
specifically to City trash bags left in the right-of-way but doesn't address
the City's blue carts or private haulers' trash carts. Trash, carts, or
containers in the right-of-way are an eye sore or nuisance. If it is trash, it
is a health concern regardless of where it came from. Staff recommend
all references to the word "City trash bags or private carts" be altered to
the word "containers" which will provide for uniform enforcement. Mr.
Copedge asked if there is a definition of the word "container." Mr.
Chalker indicated "containers" will need to be defined in the definitions
section. Staff also recommend that language should be included
stipulating that all containers must not be set out before
7:00 p.m. the evening before pick-up and must be removed by
7:00 a.m. the day after pick-up. This concept is in keeping with the
current intent. Staff recommend that the violation language be altered
allowing enforcement officers to ticket violators of this particular section
on that same day.
Staff recommend requiring all private, licensed companies to provide
pick-up service to their customers on the same day that City crews do,
resulting in only one day per week when neighborhoods will have to
experience the sounds and traffic of collection vehicles. Enforcement of
regulations regarding items in the right-of-way will be expedited as well.
Staff recommend that private licensed waste haulers should be required
Public Service Board Meeting Page 5
February 21, 2001
to provide to their residential customers, educational materials on the
City's recycling and garbage collection programs, upon signing up for
new service, and by the 315t of July, to all customers on their customer
list as of July 1. Currently, we have no way of knowing if this is actually
being done or what types of materials are being distributed.
Mr. Copedge stated he believes that it is a good idea for the City to
develop and provide educational materials to the waste haulers for
distribution
Mr. Kibbey moved, Ms. Richardson seconded,
MOTION CARRIED UNANIMOUSLY, to support the Advisory Committee
and Staff recommendations, which should be incorporated into one
document, and forwarded to the remaining Board members. A phone
poll is to be conducted of the Board members not in attendance for their
vote on the forwarded recommendations. If supported by a majority of
Board members, the recommendations should be forwarded to the
Mayor for consideration and referral to City Council.
4. ADJOURNMENT -The meeting was adjourned at 1:10 p.m.
Respectfully submitted,
J- paze,
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\02-21-01 MINUTES
1
SPECIAL BUDGET MEETING _
OF THE
BOARD OF PUBLIC SERVICE
MINUTES OF JANUARY 25, 2001 ;
PRESENT: Ron Bloomberg, Dale Copedge, Rita Klein, June Knostman,
Kendall Perry, and Don Stypula
ABSENT: Richard Kibbey and Gilda Richardson
STAFF: Jeanette Best, Jim Campfield, Michael Navabi, and Faith Rach
VISITORS: None
CALL TO ORDER - The meeting was called to order at 11 A5 a.m. by Chair Copedge at the
Wastewater Treatment Plant Administration Office.
1) ROLL CALL - Quorum present.
2) CITIZEN COMMENTS - None.
3) ACTION ITEMS -
A. Public Service Department Budget Proposal- FY 2002. Mr. Navabi distributed copies of
the Proposed Budget for FY 2002 and copies of Road Construction Projects Update.
1. General Fund - Mr. Navabi explained what the general fund is and how the
Department utilizes these funds. Mr. Navabi noted that changes in the General
Fund request are attributed to the two stormwater positions. The increase in
Supplies/Expenses includes the cost to do a complete pavement management
program study. Mr. Navabi referred to the construction maps which show the
streets that have been completed and those projected to be completed. We
want to do a re-evaluation of where we are at with this program. Mr. Perry asked
how much the study would cost. Mr. Navabi said $100,000 - $150,000. Ms.
Knotsman asked if the study would be done by an outside firm and wondered if
there were staff in-house that could conduct the evaluation. Mr. Navabi
indicated the Department will hire an outside firm, there is not sufficient in-house
staff to conduct the study. Ms. Knotsman asked if the Department had the staff,
would the Department do the study in-house? Mr. Navabi said this is very
specialized work that involves special skills and equipment. It is more cost
effective to have the study done by an outside consultant. Our engineering
personnel are more contract administrators and project managers than those
that can get out and do the design work.
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Mr. Campfield explained the biggest component changes to the General Budget
for the Operations and Maintenance Division. One change is moving the cost of
Enforcement Workers to the General Fund. They were previously part of the
Recycling Fund which was not the appropriate place to charge them because of
extensive work they perform in the right-of-way. Charging them to the General
Fund is more appropriate.
Mr. Campfield explained additional funding has been proposed to cover
chemical costs at the Diamond Reo site.
Mr. Campfield noted the changes in the equipment budget will provide new
equipment for the new 0& M building addition.
B. Act 51 - Mr. Navabi explained that ACT 51 monies are basically road money. It is
derived from the state gas tax. The money is utilized in part to fund activities on major
and local streets, maintenance, and winter operations.
Mr Campfield explained that some funds have shifted from major to local streets in an
attempt to equalized rehabilitation efforts between local and major streets. Currently,
the percentage impact to major street efforts is far greater. The result has caused more
major streets than local streets to be repaired.
C. Sewage Budget - Mr. Navabi explained this budget is utilized to meet NPDES
requirements in the wastewater treatment collection. It is also utilized to fund all CSO
projects. Sewer repairs, replacements, and maintenance are also funded.
D. Refuse Budget - Mr. Navabi noted the budget is utilized for solid waste pick-up, bulk
pick-up and the blue cart program. Mr. Campfield indicated there will be approximately
a $.15 increase for green bags in July. Bulk will stay level at $25.00 per item. Mr.
Campfield indicated that a $.42 surcharge per cubic foot has been approved by
communities within Ingham County. The City of Lansing and East Lansing have not
voted, but a 2/3 mark was reached without our voice. The surcharge will probably be
made law. This will have a significant impact on costs and may provide a greater
impetus for recycling efforts.
E. Recycling and Composting Budget - Mr. Campfield explained the increase in equipment
will go toward funding new furniture and computers for the new 0 & M building. A pilot
program will be initiated for dropping-off corrugated cardboard.
F. Service Garage Budget - Mr. Navabi indicated the budget is utilized for the
maintenance and operation of over 500 types of equipment. Ms. Klein asked what
impact the rise in fuel costs will have on the budget. Mr. Campfield said that the budget
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reflects the higher costs to some degree. Historically, 15% is budgeted for higher
costs. Mr. Campfield continued to answer Board members' questions.
Mr. Bloomberg asked in light of the pending decision of the Supreme Court regarding
potential rain fee refunds, does the City have a contingency plan. Mr. Navabi stated
the City has considered this situation and the City may issue a special bond or borrow
the money if the need arises.
G. CIP Budget requests - Mr. Navabi reviewed departmental priorities:
a. Office infrastructure improvements
b. 8yr/$7million road improvements
C. Stormwater NPDES permit which includes restoration of funding for two
engineering positions
d. CSO stormwater improvements
e. Elm Street bridge/historic preservation and beautification
f. Local match for 1-496
g. Salt storage building
h. Capitol Loop project
i. Sewage fund CIP's - includes CSO work and City's share of sanitary sewers
j. SSO mandates - complete sewer system study
k. Roof repairs of 0 & M buildings that house equipment
Mr. Bloomberg referred to the draft evaluation letter noting there is a significant
increase for funding from the Sewage Fund between FY 2002 and 2003 and wondered
why the significant increase. Mr. Navabi explained that the funding is for SSO
discharges.
Mr. Navabi and Mr. Campfield answered Board members' questions. Mr. Perry asked if
the requests were ranked in priority order noting that Mr. Kibbey had raised concerns
regarding the baler issue in prior meetings. Mr. Navabi stated all items have top
priority. Ms. Knotsman asked for a reiteration of the explanation of why this Committee
should not be in favor of going forward and pushing for the purchase of the baler.
Mr. Stypula moved, Mr. Bloomberg seconded,
MOTION CARRIED UNANIMOUSLY, to approve the budget as recommended by the
Public Service Department.
Mr. Stypula moved, Ms. Knotsman seconded,
MOTION CARRIED UNANIMOUSLY, to accept the evaluation letter as presented and
forward it on to the Mayor and City Council.
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Ms. Knotsman commended Public Service Department staff for their efforts and hard
work and especially for the thorough explanation of all items.
4) OTHER BUSINESS - Mr. Navabi noted that the Recycling Committee will be presenting their
proposed Recycling Code Ordinance recommendations to the Public Service Board at the
February 2001 meeting.
13) ADJOURNMENT - The meeting was adjourned at 1:10 p.m.
Respectfully submitted,
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\01-25-01 MINUTES
REGULAR MEETING
OF THE
BOARD OF PUBLIC SERVICE
MINUTES OF JANUARY 11, 2001
PRESENT: Dale Copedge, Rick Kibbey, Rita Klein, June Knostman,
Kendall Perry, Gilda Richardson and Don Stypula
ABSENT: Ron Bloomberg
STAFF: Michael Navabi, Faith Rach, and Jimmy Spangler
VISITORS: None
CALL TO ORDER - The meeting was called to order at 11:45 a.m. by Chair Copedge at the
Wastewater Treatment Plant Administration Office.
1) ROLL CALL - Quorum present.
2) APPROVAL OF BOARD MINUTES -
Klein moved, Perry seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for the meeting held
July 13, 2000, as presented.
Klein moved, Perry seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for the meeting held
October 12, 2000, as presented.
Klein moved, Perry seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes for the meeting held
December 14, 2000, as presented.
3) CITIZEN COMMENTS - Mr. Stypula commended Public Service Department employees for
their tireless efforts during the snow storm.
4) ACTION ITEMS -
A. Public Service Department Board Evaluation
Mr. Navabi distributed copies of the Public Service Department Achievements, Initiative
and Challenges in Year 2000. Mr. Navabi referred to a draft letter from the Board
which includes a list of proposed budget priorities. Mr. Navabi summarized the
recommendations and offered to answer Board members' questions.
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Ms. Knotsman noted that Board members are a group of laymen and most City Council
members are not too far removed from our status because so many are new and do not
have a background in the type of work performed by the Public Service Department.
One of the most remarkable components of the Public Service Department is city
streets. Ms. Knotsman indicated that she re-worked the section of the report covering
city streets into a simpler form that may be easier for the laymen and City Council
members to understand. Ms. Knotsman read from the document.
"Streets
The Department currently maintains 410.6 miles of road, vital to keeping this valuable
infrastructure in good working condition.
The City's street system deteriorates at a rate of 17 to 21 miles each year, based on
typical life of 20 to 25 years.
Maintaining the current rate of 20 miles, it can average nearly 21 years to complete the
cycle.
This year we reconstructed 20 miles of our streets at a cost of$
The estimated cost to maintain the system and to clear the backlog at current levels is
approximately $7 million each year. It is imperative the funding for this important
program continue until the backlog of streets is caught up.
Equally important is the continued perpetual funding for the maintenance of city streets,
or$ "
Ms. Knotsman noted that she felt that this information may be more accessible for the
layman. The Board suggested that Ms. Knotsman's comments should be incorporated
into the letter the Board forwards to City Council that will accompany the Evaluation.
Ms. Klein explained her desire is to highlight the needs for funding infrastructure
activities which should be given higher priority than some of the cosmetic suggestions
made by City Council for example, greater street sweeping and increased mowing.
Mr. Spangler provided a brief summary of the draft letter and highlighted eight budget
priorities.
1. Continuation of the 8Year/$7 Million Road Program to eliminate the back-
log
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2. CIP funding to address Sanitary Sewer Overflows, including basement
flooding
3. Continue with CSO program on schedule and on budget
4. Restore funding for an Engineer and an Engineer Technician and
continue funding for Stormwater NPDES Permit requirements
5. Funding to build a new salt storage bin at 0 & M
6. Issues surrounding the recycling program and the baling of materials be
concluded so the program can move forward
7. Take advantage of any funding sources including ACT 51 to address the
critical condition of bridges - (Grand River Avenue/Old Town; South
Pennsylvania by Lansing General Hospital; and Beech Street close to
0 & M facilities)
8. Repair/replace roof on buildings which house expensive 0 & M
equipment
12:15 Mr. Kibbey arrived.
Mr. Spangler noted that the continued road program remains a number one priority and
provided a detailed explanation of each recommendation.
Ms. Klein suggested that the report should reflect what normal staff levels are noting
that the Recycling Division continues to have less than normal staff levels. Handing
work over to private contractors doesn't mean that we have decreased the need to get
the work done, and it increases costs.
Ms. Knotsman added that work loads have increased and staff levels remain below
normal.
Mr. Perry asked if there was a snow removal budget surplus from last fiscal year. Mr.
Navabi noted there was some surplus but it went towards funding other Public Service
activities.
Mr. Copedge suggested the report needs to place greater emphasis on the new
federal mandates and the importance of funding for those positions that will oversee
activities associated with complying with federal mandates.
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5) SPECIAL COMMITTEES/SPECIAL REPORT - None.
6) REPORT OF OFFICERS -
Engineering Division - None
Wastewater Division - Mr. Stypula reported the following items:
a. A new rule was recently signed that governs Sanitary Sewer Overflows. This new rule
will be published in the Federal Register. There will be 120 days to comment after
publication.
b. A package of legislation dealing with sewer issues will be introduced to the State
Senate at the end of this month. This package deals with sanitary sewer overflows and
an attempt to increase funding through the state revolving fund.
C. Grant programs for combined sewer communities and sanitary sewer communities were
passed by Congress.
d. Sewer back-ups in basements - Part of the legislation being introduced at the end of
the month proposes to address this issue, restoring certain liability protection for
municipalities. Mr. Stypula reported that the State Supreme Court has agreed to re-
hear the Midland case. Ms. Klein asked what percentage of sewage entering
basements has been from a City problem or from the home owners problem. Mr.
Spangler said he did not have that information, but in the five year period prior to July
2000, there were approximately 380 cases where the back-up was a problem in the
City line. The City's position in the past has been, until we are aware of the problem,
the City was not liable. The claims typically range from $2,000 - $3,000.
Solid Waste Section - None.
Operations & Maintenance - None.
12:40 p.m. Mr. Navabi left the meeting to attend to other obligations.
7) DIRECTORS REPORT - Mr. Spangler presented the Director's report.
a. The opening ceremony for the Martin Luther King Jr. Blvd. (MLK) bridge will take place
on Monday, January 15, 2001, at 10:00 a.m.
b. Staffing - The Department still have a vacant Engineer 34 position and a vacant Plant
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Engineer position. The process to hire a recruiter to help fill these two positions, has
been completed. These two positions are independent of the two requested in the
proposed budget.
C. CSO bids are due in January for the next round of construction in area 13-South. This
area is north of the Grand River, adjacent to the MLK bridge, and east of MLK.
Construction will begin next summer.
d. Planning is underway to re-open the 100 block of N. Washington Square Mall to
vehicular traffic.
e. Capital Loop Project - This work encompasses a street scape project west of MLK to
the Cedar/Larch intersection. MDOT will begin construction in Spring 2003. The City
has revised the CSO construction schedule to fall in conjunction with the Capital Loop
project. We received concurrence from MDEQ so this activity will not impact funding.
The City will realize savings in not having to pay for any of the reconstruction activities
that occur above ground, ie: sidewalks, curbs and gutters, street resurfacing, etc.
8) UNFINISHED BUSINESS -
a. Ms. Knotsman asked if street resurfacing was completed on Barnes Avenue in both the
east and west bound lanes, in the area where sewer crews had worked last year. This
stretch of roadway is very rough and difficult to drive and perhaps a sign should be
posted cautioning motorists to slow down. Mr. Spangler indicated that the area has not
been completed. Crews attempted to patch as well as they could with the early winter
season. Mr. Spangler indicated staff would look at the area.
9) OTHER BUSINESS -
1) Mr. Spangler reminded Board members there will be a Board meeting January 25,
2001, to go over the Public Service Department budget proposal for fiscal year 2001-
02.
2) Ms. Knotsman noted that the Board has been skipping meetings due to a lack of a
quorum and asked if the Board could have a monthly meeting regardless of whether
there is a quorum. Ms. Knotsman thought this would improve attendance.
Mr. Stypula moved, Ms. Klein seconded,
MOTION CARRIED UNANIMOUSLY, to meet on a monthly basis regardless of
whether there is a quorum, in order to maintain an informational meeting.
Mr. Spangler added that he believes that it is important for either Mr. Navabi or himself
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to meet with the Board on a monthly basis regardless of whether there is a quorum.
The Board serves as an important link to the public. Mr. Copedge added, members
from the Public Service administration have always been present when the Board has
met for informational meetings.
b. Ms. Knotsman asked if the Board could continue the policy of inviting a Council
member to the Board meetings. Ms. Knotsman suggested inviting the new appointee
for the 4th Ward to the February meeting.
10) COMMUNICATIONS - None.
11) LATE ITEMS - None.
13) ADJOURNMENT - The meeting was adjourned at 1.10 p.m.
Respectfully submitted,
-. a 41 t�2
Faith Rach
Secretary to the Board
U:\PUBSVCBD\MINUTES\01-11-01 MINUTES