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HomeMy WebLinkAbout2000 Public Service Board Minutes FINAL CITY OF LANSING ,. PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. 1 732 City Hall Lansing, MI 48933 David C. Hollister, Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 January 23, 2001 Debbie Miner :? Deputy City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are the approved Board of Public Service minutes from meetings held July 13, 2000, October 12, 2000 and December 14, 2000. January 11, 2001 was the first Board meeting with a quorum since the July meeting, hence the delay in getting approved minutes to the City Clerk's office. Please place these minutes on file. Respectfully submitted, 3ax�f, CA, Faith Rach Recording Secretary Enclosure CC' Mayor David Hollister Joseph Graves, Chief of Staff City Council U:\wp\ferdocs\PubSvcBd\mintran.itr INFORMATIONAL MEETING ONLY BOARD OF PUBLIC SERVICE r MINUTES OF DECEMBER 14, 2000 r ., PRESENT: Ron Bloomberg, Dale Copedge, Rita Klein, and Don Stypula 7 ABSENT: Rick Kibbey, June Knostman, Kendall Perry, and Gilda Richardson r-� STAFF: Dean Johnson, Michael Navabi, and Faith Rach VISITORS: None. CALL TO ORDER - The meeting was called to order at 11:45 a.m. by Chair Copedge at the Wastewater Treatment Plant Administration Office. 1) ROLL CALL - No Quorum present. With no quorum being present, an informational meeting was held. 2) CITIZEN COMMENTS - None. 3) DIRECTOR'S REPORT- Mr. Johnson distributed copies of the November Monthly Report. A. Staffing - Mr. Johnson reported that a vacant Engineering Technician position has been filled. Project Engineer and Plant Engineer positions are still vacant. B. Road Projects - Mr. Johnson indicated that most road projects have been completed for the year. The Martin Luther King Bridge should be completed and opened by the end of the month. Engineering staff are helping to coordinate efforts which will alleviate traffic on the east/west streets impacted by activities associated with the 1-496 construction project scheduled to begin next spring. The Public Service Department has agreed to limit construction activities to local streets and streets that won't impact the proposed detour routes. Lake Lansing Road is projected to be one of the detour routes. However, Lake Lansing will be under construction and the traffic will have to be re-routed somewhere else. MDOT has been engaged in public relations activities to inform the public of the situation. A significant incentive has been offered to complete the project ahead of schedule. The Capital Loop, along with streetscaping, will be reconstructed by MDOT in 2003. The City will piggy-back that project and complete CSO activities in that area. This will have a big impact on downtown traffic. We have revised the CSO schedule to take advantage of the joint venture. Ms. Klein asked about the lead limit at the Paulson site and how contaminated materials were disposed of. Mr. Johnson explained that tree stumps were chipped and buried on-site under the plate cap. The contamination in the aquifer is showing signs of drifting off-site. Greater BOARD OF PUBLIC SERVICE Minutes of December 14, 2000 Page 2 investigation needs to be done to identify the source of the contaminates and who is responsible. Mr. Johnson noted that it tends to drift toward the river. The Board of Water and Light is no longer using the water well that is in the area. 11:55 Mr. Navabi arrived. Mr. Bloomberg asked about the status of the O& M Building. Mr. Navabi reported that the project has been bid and is expected to be completed at the end of 2001. Mr. Johnson reported that the proposed Public Service Department budget for FY2002 will be presented to the Board at a separate meeting in January. Mr. Navabi will also ask the Recycling Committee to present their Recycling Ordinance recommendations at the same meeting. Mr. Navabi noted that he wants to present the Recycling Ordinance recommendations Committee, to the Board first, and then make a final recommendation to the Mayor which reflects the support of both the Recycling Committee and the Public Service Board. Mr. Navabi announced that the sunset date on the Recycling Ordinance is July of 2001. B. Mr. Navabi noted that the Recycling issue and the baler will be discussed again by the new Ways and means Committee starting 2001. C. Board members discussed snow removal and the process the Public Service Department utilizes to enforce snow removal from sidewalks. Mr. Bloomberg noted that students walking to school are walking in the right-of-way on Jolly Road because sidewalks are not cleared. This situation jeopardizes their safety. Mr. Bloomberg asked if the City could remind citizens to clear sidewalks. Mr. Navabi explained that a news release went out yesterday urging residents and business owners to clear their sidewalks. Mr. Navabi discussed snow plowing activities and noted that credit should be given to the O & M Division crews for their tireless efforts in getting streets cleared. It was stressed that vehicles should not be stored on the streets because they impede plowing efforts. D. Mr. Navabi presented highlights of new proposed budget programs for FY 2002. 1. Reinstating two positions - Engineer 36 and Engineering Technician 28. These two positions are critical in assisting with the new non-source point pollution prevention mandates, SSO requirements, CSO project, flood control activities, and provide greater oversight of contractors. 2. Beautification - increase rate of street sweeping and mowing activities. 3. Council priorities include - a. Paving gravel roads - 2 per ward, per year. This would involve an assessment to the residents living on the street b. Alleys re-paved BOARD OF PUBLIC SERVICE Minutes of December 14, 2000 Page 3 C. All sidewalks repaired d. Separation of water meters for residential irrigation e. Move the effective date for sewer rate increases to October f. Use 1% of CSO that comes from General Funds E. Mr. Navabi reported that another new program involves the opening of North Washington Square Mall which will eventually stretch from Michigan Avenue north to Shiawassee. The Blue Ribbon Committee recommended that the mall be re-opened to two lanes of traffic. Funding will come from CIP funds, CSO funds because it involves some CSO work, and the Board of Water & Light due to water relocation. The Department will request that the majority of the funding come from the General Fund. F. Mr. Navabi presented highlights of CIP Requests - 1. The Department is asking for$9 million to keep the $7mil/8year road program on track. 2. Stormwater NPDES permit $200,000 3. CSO - 4. Elm Street Bridge Match - $500,000 which involves historic preservation 5. Local match for I-496 - $500,000 (this figure is still an estimate) 6. Aurelius Landfill system evaluation and repair- $250,000 7. Annual bridge rehabilitation - $280,000 8. Paulson site remediation - $710,000 9. Pedestrian overpass - $250,000 10. Salt storage building for O & M The total request is for$22 million. Mr. Navabi noted that 23.3 miles of roads were reconstructed in the last construction season. In the past 5 years the total is 126 miles. 4) OTHER - Mr. Navabi announced that the Public Service Department proposed budget will be presented to the Public Service Board on January 25, 2001, at 11:30 a.m. BOARD OF PUBLIC SERVICE Minutes of December 14, 2000 Page 4 Mr. Stypula reported that the State Senate killed the amendments to the Michigan Drain Code. 5) ADJOURNMENT -The meeting was adjourned at 1:05 p.m. Respectfully submitted, Faith Rach Secretary to the Board UAPUBSVCBD\MINUTES\12-14-OOMINUTES INFORMATIONAL MEETING ONLY BOARD OF PUBLIC SERVICE MINUTES OF =� OCTOBER 12, 2000 PRESENT: Ron Bloomberg, Dulles Dale Copedge, Rita Klein, June KnostrnA.h, ABSENT.• Rick Kibbey, Kendall Perry, Gilda Richardson, Don Stypula c: STAFF: Michael Navabi, Margaret Pollard OTHERS: Sue Eby, Citizens for Public Recycling Cara Clore, Michigan Recycling Coalition (1) ROLL CALL - No Quorum present. With no quorum being present, an informational meeting was held. (2) CITIZENS REMARKS- Sue Eby said she is President of the Citizens for Public Recycling Committee, the organization which originally started up and succeeded in the drive to put public recycling on the ballot. Ms. Eby said she is a "happy user" of the program. She noted that the Recycling Ordinance that was passed stated that the city would collect, process, salvage and market the materials. She spoke in support of making changes that will improve the program, such as the proposed baler system. Cara Clore said she had come to the meeting to hear the board's views on the baler issue. (A) DISCUSSION OF RECYCLING ISSUES There was discussion of the recycling operation and the question of the city's obtaining a baler. Ron Bloomberg noted that the board confirmed support of the baler last year in their annual evaluation of the Public Service Department in which the board recommended to the Mayor and City Council that a baler be purchased. Bloomberg also stated he would be willing, if his schedule permits, to attend the Ways and Means Committee meetings and reiterate the board's continued support of this item. The other board members present affirmed their willingness to attend the committee meeting in support of the baler. They requested written reports and information supporting the costs BOARD OF PUBLIC SERVICE MINUTES OF OCTOBER 12, 2000 Page 2 and advantages to the Recycling program that would be realized due to purchase of the baler. Mr. Navabi said he would provide the requested documentation. Navabi stated that the Recycling Ordinance will reach its sunset by July, 2001. He said the Recycling Committee has been working on this for some time, and will make a recommendation which he will bring to the Public Service Board for their input. His goal for this to be taken up by Council is January or February, 2001. (3) DIRECTOR'S REPORT Phase II Nonpoint Source Pollution Prevention Regional Committee - Michael Navabi reported on the Phase II Nonpoint Source Pollution Prevention Regional Committee. He noted that he had initiated a regional effort, involving eight other communities, to form this committee. The goal is to comply with the EPA mandate of October, 1999. All municipalities with the characteristics of Lansing are required to obtain a National Pollutant Discharges Elimination System (NPDES) permit to dispose of treated pollutants into the bodies of water. It is called nonpoint because it is all the water that comes from streets, parking lots, agricultural lands, industrial facilities, etc. This is a new requirement. After looking at several options, it was determined that by going through the voluntary approach set by the Michigan Department of Environmental Quality, we could obtain better benefits and save money. In order to do that, a regional committee was formed. The committee is now going very strong. Four Engineering firms were interviewed by the committee and Tetra Tech-MPS was selected. Initial funds in the amount of $150,000 have been approved for the fiscal year to implement this project. More funding will be necessary at a later date. There are six measures required to comply with this ruling. One component is significant public participation, such as educating the people regarding pollution of rivers and wise use of pesticides. Other aspects include eliminating illicit discharges into the storm sewer, best management practices such as more vigorous street and catchbasin cleaning, pre and post-construction erosion control measures. Navabi said he would add the Public Service Board to the committee mailing list so they would get the information and attend upcoming meetings if they have an opportunity to do so. Old Town - Grand River Avenue is now open. The Mayor will have a ceremony tomorrow morning at 9:00 a.m. at Ramon's. Page 2 of 3 BOARD OF PUBLIC SERVICE MINUTES OF OCTOBER 12, 2000 Page 3 Capitol Loop - This major project is an MDOT project coming in 2003-2004 involving enhancements, beautfication, and widening of the streets near the Capitol from the highway at Larch and Cedar. We have met with them, and have re-prioritized some of our CSO work, to work in conjunction with that project. Paulson Road Landfill- This was a trash dump and we are putting a cap on it, which is going well. We are also addressing the groundwater aspects. Street sweeping - We have done 5 rounds of street sweeping. Crews are preparing for the next step which will be leaf collection. Beautification Committee - The committee is getting ready to submit a report, which will recommend hiring additional workers to do additional sweeping as well as mow along highways. This will be submitted in the budget as a New Program. Mr. Navabi said he would introduce this to the board soon. Council Budget Priority-They have asked us to add 2 gravel roads per ward per year to the list for paving. This will also be requested in the budget under New Programs. There will be curb and gutter and special assessments involved. Division Reports - Mr. Navabi distributed the reports and written responses to questions which had been posed by Rita Klein at an earlier date. (4) NEW BUSINESS: Rita Klein brought up the need to revisit the set time for the monthly board meetings. She noted that possibly more members could attend an evening meeting, thus improving the attendance and opportunity to attain a quorum. This informational meeting ended at 1:10 p.m. Respectfully submitted, Margaret H. Pollard (Acting)Secretary to the Board V:I USERSIMHPIWPIWPDOCSI PSB12000110-12-00.MIN.wpd Page 3 of 3 REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MINUTES OF JULY 13, 2000 PRESENT: Ron Bloomberg, Dale Copedge, Rita Klein, June Knostman, Kendall Perry, and Gilda Richardson ABSENT: Rick Kibbey and Don Stypula r , STAFF: Jeanette Best, Michael Navabi, and Faith Rach - t VISITORS: Eugene T. Buckley , , o, CALL TO ORDER - The meeting was called to order at 11-.50 a.m. by Chair Copedge at the Wastewater Treatment Plant Administration Office. 1) ROLL CALL - Quorum present. 2) APPROVAL OF BOARD MINUTES - JUNE 8, 2000 Klein moved, Perry seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes from the meeting held June 8, 2000, 3) CITIZEN COMMENTS - Mr. Buckley indicated that he has a video which shows contractors putting cement into his footing drains. He stated he was advised it would be at his expense to hire a contractor to dig up this area again in order to connect his footing drains located in the back of his house, to the storm sewer. Mr. Buckley said he could not remember who advised him and stated that his understanding is that contractors stopped doing this because the storm sewer is at about the same level as the footing drains. Mr. Buckley noted that contractors did not use a vibrator when completing the backfill on his property. Contractors had to tear out the fence and still could not get the backhoe all the way into the backyard. Mr. Buckley noted that contractors did a nice job on the street but once they got beyond the curb, they were not doing anything to take care of residents' property. With the settling, areas have sunk down and in terms of backfilling, contractors did not meet any standard. Mr. Buckley requested a copy of the City video of his property and indicated that he would like to refile his claim with the City and will stop by the office to pick up the forms. Mr. Buckley made reference to guardrails installed on Clippert Street by Frandor explaining that it is difficult for drivers to see south down Clippert when exiting from the Rite Aid driveway. Mr. Buckley also suggested that the center turn lane should be blocked off so drivers cannot make a left turn due to lack of visibility. Mr. Buckley noted concern regarding traffic flow on northbound Larch Street at Michigan 30ARD OF PUBLIC SERVICE Minutes of July 13, 2000 71age 2 Avenue. Two lanes were closed when the curb and gutter were replaced in this area which caused a traffic back-up that degenerated into civil disobedience. Mr. Buckley expressed concern regarding sign trash in the public right-of-way and suggested appointing a tri-county sign enforcement officer . 4) ACTION ITEMS - None. 5) SPECIAL COMMITTEES/SPECIAL REPORT - None. 6) REPORT OF OFFICERS - Engineering Division - None Wastewater Division - None. Solid Waste Section - None. Operations & Maintenance - Ms. Knostman expressed that the yards at Operations and Maintenance facilities appear very well kept and the streets are also clean. The collection points for recycling services are well maintained. 0 & M staff should be commended for their efforts. Ms. Knostman asked about the time line for completing the remodeling of 0 & M facilities. Mr. Navabi explained the process is still in the design stages. Ms. Knostman suggested that a more positive approach to promoting the City in the Lansing State Journal may be beneficial. 7) DIRECTORS REPORT - Mr. Navabi welcomed Ms. Best, Superintendent of the Wastewater Treatment Plant, and reported that Ms. Best recently received an award as Outstanding Municipal Plant Operator from the Water Environment Federation. Ms. Best discussed the award and also mentioned that Dan Leveque, Industrial Pretreatment Supervisor, received an award for the Industrial Pretreatment Program. The committee congratulated Ms. Best. Mr. Navabi referenced the June Monthly Activity Report and provided a brief summary. A. Staffing - Mr. Navabi noted that the Public Service Department is still in the process of trying to recruit engineers. The Department recently hired Ross Tooker to fill the vacant Engineer 33 position. Engineer 34, WWTP Plant Engineer, WWTP Assistant Superintendent, and Engineering Technician positions are still vacant. Only half of the Crew 7 positions have been filled. 30ARD OF PUBLIC SERVICE Minutes of July 13, 2000 'age 3 B. Projects - • Jackson National Life forced main pump station is completed and ready for use. • Governor's Club - 425 Agreement - Meetings continue. • Four CSO projects are in progress. • Road projects continue. • Hope Soccer Complex ceremony will take place in August. • Bridge work is on schedule. • RFQ for the Baler is due in July. More information may be available next month. • Beautification Committee will be making recommendations soon. • Washington Mall - Public Service Department will be removing nine berms. • Common Ground Festival activities - Public Service Department has been helping to stabilize an abandoned railroad bridge that runs across the river into Riverfront Park. C. New Mandates - • Non-Point Source Pollution Prevention Program - A joint governmental entity has been formed to address the requirements of the mandate and at the same time, conserve financial resources. Mr. Navabi discussed six measures that must be taken into consideration when fulfilling the requirements of the mandate. • Sanitary Sewer Overflow (SSO) Requirements - This is a separate piping system. Occasionally, these systems get overloaded and are released into the river. The mandate requires a listing of SSO locations that are areas of concern. MDEQ will compile information received and may at some time, require the City to establish a funding mechanism to improve failing systems. D. Midland Court Decision - In a recent court decision, the City of Midland was held responsible for sewer back-ups in residences. The impact of this decision may make municipalities liable for sewer back-ups when an outdated sewer system is responsible. If the problem is in the home owner's lead, then the responsibility would be the home owner's. If the problem is in the trunk sewer, the City may be liable. E. Ingham County Solid Waste Requirements - Ingham County has devised a Plan which increases competitiveness among haulers and incorporates better land applications. Two thirds majority of all communities in Ingham County must ratify the Plan before it can be placed into effect. The Plan includes a surcharge per cubic yard of solid waste. The surcharge may meet with some opposition from private industry. The Public Service Department has given its recommendation for the Plan with the exception of the funding aspects which warrant further investigation. 3OARD OF PUBLIC SERVICE Minutes of July 13, 2000 'age 4 F. Sewer Rate Increase - Mr. Navabi reported that City Council approved a two year plan which incorporates a 5% incremental rate increase for fiscal year 2001 and 2002. Ms. Knotsman suggested that the message on the monthly sewer billing be revised to reflect what the fee is paying for. Mr. Navabi explained the Board of Water and Light limits the number of words the City can use on the billing statement. G. Six Mile Radius Issue - A new state law which prohibits residency requirements for certain workers, may impact staffing requirements for certain emergency response positions at the Wastewater Treatment Plant and 0 & M Division. 8) UNFINISHED BUSINESS - A. Policy Issues - Mr. Navabi distributed a draft copy of Policy Issues from Public Service Board Meeting held June 8, 2000, noting he would be happy to answer questions. Mr. Bloomberg emphasized that this is a draft document not intended for public dissemination at this point. Mr. Navabi provided a brief overview. 1. Compactor/vibrator use in residential areas - Compactors are allowed in residential areas as per MDOT standards. There are some restrictions on the use of vibrators. 2. The City requires contractors to provide proof of insurance and are held fully responsible for the entire integrity of the construction and for any damage caused to property in the course of completing the work. 3. Claims procedures for CSO construction problems are reviewed with everyone in attendance at CSO neighborhood meetings. On all other matters, the claims procedure is communicated by City staff. Mr. Bloomberg made the following comments. 1. Footing drains - Important to clarify that it is not City policy to instruct the contractor to either remove the footing drains or plug the drains with any material. Mr. Bloomberg requested that this information be clearly communicated to residents attending CSO neighborhood meetings, prior to a project being undertaken and also emphasized that the City should communicate the policy to the contractor as well. 2. Vibrator/Compactor - Mr. Bloomberg wondered if the City should impose further 30ARD OF PUBLIC SERVICE Jlinutes of July 13, 2000 Sage 5 restrictions on the use of this equipment. Mr. Navabi explained that the City is following state requirements but offered to investigate the possibility. Mr. Buckley suggested that Board members observe a demonstration of the equipment while it is in use, particularly on residential streets. Mr. Bloomberg asked if the City has received any claims with regard to the use of compactor/vibrators and also asked if the Public Service Department could find out if any other governmental agencies impose further restrictions. Mr. Navabi will submit a report for the next meeting. 3. Contractor Liability - Mr. Bloomberg highlighted the section that deals with contractor liability noting this is critical information which stipulates the burden is on the contractor. Mr. Bloomberg recommended that the Public Service Department continue and review its practice of providing residents with as much information as possible regarding what to do if there is a problem. Information given to residents may include advising them to take pictures of or videotape their property prior to construction. 1.25 p.m. Mr. Perry left the meeting to attend to other obligations. 9) NEW BUSINESS - None. 10) OTHER BUSINESS - 1) Mr. Bloomberg noted that the Michigan Supreme Court has granted Leave to Appeal on the issue of refunding rain fee revenues. Also at issue, is whether Mr. Bolt had standing to file a class action suit on behalf of all residents. Ms. Knostman asked Mr. Bloomberg to prepare an editorial comment that addresses the negative financial impact on the residents if the City is required to issue refunds. 2) Ms. Klein made reference to the sunset clause in the last part of the Recycling Code and distributed copies of a letter sent by Marilyn Shapiro to Marilyn Slade, dated June 1, 2000, which calls attention to the omission of Section 1060.01. Ms. Klein highlighted the missing language which states that the Public Service Department shall collect at curbside, process, warehouse, and market such salvageable materials. Ms. Klein noted that this was a citizen initiative which was inadvertently left out of the Code. 3) Ms. Klein mentioned the education component of the EPA mandate noting that it is critical to increase citizen awareness and provide education so that people understand what activities are harmful to the environment. Ms. Klein reported that the Recycling Division needs volunteers to help with promotion efforts at the Common Ground Festival. BOARD OF PUBLIC SERVICE Minutes of July 13, 2000 Page 6 11) COMMUNICATIONS - 1) Letter to Julie Smith - Ms. Klein and Ms. Knotsman thanked Mr. Navabi for the letter prepared to Ms. Smith indicating they felt the letter was very effective in explaining issues in layman terms. The letter was received and placed on file. 2) Check Valve - Storm Drains - Mr. Bloomberg asked that the communication remain on the agenda as Unfinished Business for the next Board meeting. All agreed that the item should remain under Unfinished Business for the next Board meeting. 12) LATE ITEMS - Letter from Mr. Bloomberg to Councilmember Carol Wood - Mr. Bloomberg shared a copy of a letter he wrote to Councilmember Wood informing her that the Public Service Board has begun a practice of inviting Council members to Board meetings. Ms. Knotsman stressed the importance of teaching visiting City Council members about issues that confront the Public Service Department. The letter was received and placed on file. 13) ADJOURNMENT - The meeting was adjourned at 1:40 p.m. Respectfully submitted, Faith Rach Secretary to the Board U:\PUBSVCBD\MINUTES\07-13-OOMINUTES tiP s I �� CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. 732 City Hall c H I G Lansing, MI 48933 David C. Hollister, Mayor Phone No. (517) 4834455 Fax No. (517) 483-6082 r c� C- C- July 28, 2000 ` ', a Marilynn Slade City Clerk City Hall Lansing, Michigan Re: Board of Public Service Minutes Dear Ms. Slade: Attached are the Board of Public Service meeting minutes from the meeting held on June 8, 2000. Please place these minutes on file. Respectfully submitted, �6U �'� Faith Rach, Recording Secretary cc: David Hollister, Mayor Joe Graves, Chief of Staff Lansing City Council Enclosure U:\wp\ferdocs\pubsvcbd\rninutetransmittaI REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MINUTES OF JUNE 8, 2000 PRESENT: Ron Bloomberg, Dale Copedge, Rick Kibbey, Rita Klein, Kendall Perry, Gilda Richardson, and Don Stypula ABSENT: June Knostman STAFF: Dean Johnson, Michael Navabi, and Faith Rach VISITORS: Eugene T. Buckley CALL TO ORDER- The meeting was called to order at 11:45 p.m. by Chair Bloomberg at the Wastewater Treatment Plant Administration Office. 1) ROLL CALL - Quorum present. 2) APPROVAL OF BOARD MINUTES - MAY 18, 2000 Mr. Perry recommended the following revisions: a) page 1, item 1, second line: the word "be" should be eliminated. b) page 2, 6th bullet: should read, "Four skywalks will be scheduled for rehabilitation in fiscal year 2001." c) page 3, item 7, third para: the hyphen should be removed from the word "through-out" and should read "throughout" d) page 4, second para: should read, "We will be working on 24 miles rather than 25 miles" Kibbey moved, Perry seconded, MOTION CARRIED, to approve the minutes from the meeting held May 18, 2000 with the recommended revisions. 3) CITIZEN COMMENTS - Eugene T. Buckley, 818 N. Hayford, Lansing Mr. Buckley reported that CSO construction was completed on his street three years ago and in the process, $60,000 worth of damage was done to his house and property. Mr. Buckley explained that his sewer was originally in the rear of his property. CSO construction crews dug a 10' tunnel which ran very close to his porch. The crews did not backfill the hole properly causing his porch to collapse into the hole which created a wide crack down the center of his porch. Crews also plugged his and his neighbors' footing drains. The neighborhood is now experiencing flooding. Mr. Buckley indicated that he videotaped the entire construction process. He has footage of crews putting cement into his footing drains. He also videotaped crews constructing and paving the street, and documented damage to the porch. Mr. Buckley stated that crews were told to plug footing drains BOARD OF PUBLIC SERVICE Minutes of June 8, 2000 Page 2 since footing drains are supposed to be connected from the sanitary sewer to the storm drain. However, the storm drain was higher than the footing drains and the water flows back onto the property rather than draining off. Mr. Buckley continued to describe damage caused by compactor/vibrator equipment utilized on the streets by the contractor. The use of this equipment caused the whole house to shake and it was at this time damage occurred to his foundation. Mr. Buckley indicated that he has learned that compactor/vibrators are not to be used in residential areas. McKenzie was the contractor using the equipment. Compactors/vibrators were also used by Barnhart construction crews last summer on Jerome Street which caused damage to every property. Mr. Buckley noted the damage to his property includes a collapsed porch, cracked foundation, plugged footing drains, garage cracked in half, improperly poured driveway, and cracked sidewalk. Damage has been estimated at $50,000 - $60,000. Mr. Buckley stated contractors have returned three times to fill his backyard which still sinks down. Other neighbors have complained that footing drains have been completely removed and are now experiencing basement flooding. Many of the neighbors are unwilling to get involved. Damage to other properties caused by the use of compactor/vibrator equopment, should be identified and corrected. If the contractor continues to use this equipment, more houses will be damaged. Mr. Buckley indicated that in a conversation he had with an East Lansing Public Service engineer, it was noted that any house on a street where the compactor/vibrator was utilized, has suffered foundation damage. Mr. Buckley said he filed a claim with the City which was rejected as not being a City problem. He hired an attorney who sued McKenzie. The case was dismissed for lack of progress. He initially contacted his insurance company who produced three engineering reports rejecting his claim. Mr. Buckley indicated he plans to meet with the Attorney General regarding the matter. 11:55 Mr. Copedge arrived. Mr. Kibbey noted several policy issues raised in Mr. Buckley's concerns and thought they should be brought to the Board's attention. a. Footing drain policy b. Vibrator/compactor use policy C. Backfill policy d. Clarification of the claims review process In addition to Mr. Kibbey's observations, Mr. Bloomberg stated that from the Board's perspective, there are a number issues raised on a policy, contract, and practice basis that should be considered. Mr. Bloomberg highlighted the following issues: a. Policy or the contract covering footing drains b. Policy covering backfilling C. Policy covering the use of compactor/vibrator in residential areas d. Claims review process BOARD OF PUBLIC SERVICE Minutes of June 8, 2000 Page 3 e. Contract provisions with regard to contractor liability or the relationship of the contractor/City when damage is caused to adjoining properties f. What information is provided to residents living in a work zone area, that explains the procedures to file a claim g. What steps should a resident take if they notice practices that may lead to damage Mr. Bloomberg asked that the Public Service Department investigate these issues and report their findings to the Board at the next meeting. Mr. Bloomberg asked that this information be communicated to Mr. Buckley as well. Mr. Bloomberg thanked Mr. Buckley for sharing his views and explained the Board is not in a position to make compensation or adjustments with regard to the issues Mr. Buckley raised. 12:05 Ms. Richardson arrived. 4) ACTION ITEMS - Election of Officers Chairperson: Mr. Kibbey moved to nominate Mr. Copedge to serve as Chair. Ms. Klein seconded the motion. Ms. Klein moved to close nominations. Mr. Copedge was elected to serve as Chair by unanimous vote. Vice-Chair: Mr. Kibbey moved to nominate Ms. Klein to serve as Vice-Chair. Ms. Richardson seconded the motion. Ms. Richardson moved to close nominations. Ms. Klein was elected to serve as Vice-Chair by unanimous vote. Secretary: Mr. Kibbey moved to nominate Ms. Rach to serve as Secretary. Ms. Richardson seconded the motion. Ms. Richardson moved to close nominations. Ms. Rach was elected to serve as Secretary by unanimous vote. Ms. Klein recommended Mr. Perry to serve as Officer for the Solid Waste Section. Mr. Perry accepted the recommendation to serve as Officer for the Solid Waste Section. Mr. Copedge recommended Mr. Bloomberg to serve as Officer for the Engineering Section. Mr. Bloomberg accepted the recommendation to serve as Officer for the Engineering Section. 5) SPECIAL COMMITTEES/SPECIAL REPORT - None. 6) REPORT OF OFFICERS - 1) Engineering Division - None 2) Wastewater Division - Mr. Stypula reported on a new policy issued from the Michigan Department of Environmental Quality (MDEQ). Two new Bills were passed through the legislative process. These Bills are Nos.1201 and 1216 and deal with sanitary sewer overflow. In an instance when sanitary sewer conveyance is over capacity and discharges BOARD OF PUBLIC SERVICE Minutes of June 8, 2000 Page 4 unintentionally either to the land or a body surface water, is called a sanitary sewer overflow. These Bills provide a mechanism for reporting each sanitary overflow instance to the MDEQ, local health department and the health department in the county immediately downstream. Whenever there is an instance of a public sewer overflowing, the public corporation that owns that section of the sewer collection system, is required to report the overflow to MDEQ and provide notice to the local newspaper. The second piece of legislation requires that MDEQ report on their web page, all of those instances referenced above. 3) Solid Waste Section - Ms. Klein noted that a large volume of composting has been picked up. Ms. Klein commended Solid Waste staff on their pick-up efforts during the holidays. 4) Operations & Maintenance - None 7) COMMUNICATIONS - Email Message from Julie Smith Mr. Navabi explained that Ms. Smith wrote regarding the high cost of sewer rates. Mr. Navabi mentioned that City Council approved a 15% sewer rate increase for FY2000 due in part to the loss of the stormwater enterprise funding. The email was submitted for the Board's information. Mr. Bloomberg noted that Ms. Smith raises a number of questions. Mr. Bloomberg explained that several articles have appeared in the newspaper regarding the quality of water in the river and asked if the Public Service Department responds to citizens when these types of issues are raised. Mr. Perry asked that a draft letter be prepared and mailed to Board members prior to the next meeting. The email message from Julie Smith was received and placed on file. 8) DIRECTOR'S REPORT- Mr. Navabi referenced the Monthly Activity Report. 1) Staffing issues - Mr. Navabi explained that the Public Service Department has not been successful in filling the vacant engineering positions. The recruitment process, salary, and benefits are currently under review to see if adjustments need to be made. Crew 7 recruitment continues. 2) Major projects - Mr. Navabi provided an update of major projects. 3) The RFQP for the baler went out a couple of weeks ago and responses must be received by mid July. 4) Beautification Committee - The committee is looking for ways to give more attention to targeted areas that have greater traffic and are strategically located. 5) Blue Ribbon Committee - This committee has been working to provide some revolutionary changes to downtown Lansing to attract more business. The Public Service Department has been given the duty to remove nine islands on S. Washington which will create more parking . � �, c`� BOARD OF PUBLIC SERVICE Minutes of June 8, 2000 Page 5 spaces. Ms. Klein asked what time frame has been established to receive public input on the proposed changes before they are enacted. Mr. Navabi noted that this is outside the jurisdiction of the Public Service Department and suggested that specific questions be referred to the Principal Shopping District. 6) SSO - Mr. Navabi noted that the Public Service Department will provide MDEQ with a report of the City of Lansing sanitary sewer overflows. There may be additional costs involved with this process. Mr. Stypula mentioned that the 1978 Headlee Amendment bars the state from imposing a mandate without funding. When the courts set the guidelines for this amendment, it was narrowed to a point that makes the legislation functionless. Mr. Stypula noted that the new Bills Nos. 1201 and 1216 are not covered by the Headlee Amendment. Mr. Johnson explained that the new language is part of the original Clean Water Act which existed prior to the Headlee Amendment. 7) Mr. Navabi reported he would be meeting with regional communities to ratify a resolution for the establishment of the Greater Lansing Area Regional Stormwater Management Committee. 8) Safety Report- Employee injuries for the Public Service Department have decreased significantly since 1997. 9) Ingham County is investigating the possibility of imposing a solid waste surcharge to municipalities and industries within the county. The purpose of the surcharge collection is driven by the desire to hire more employees for the County Health Department. The proposal would regionalize their recycling efforts and increase their monitoring of various landfills. 9) CITY ENGINEER'S REPORT - Mr. Johnson referred to the Monthly Activity Report and provided a brief summary of the Engineering section. 10) UNFINISHED BUSINESS: - None. 11) NEW BUSINESS - None. 12) OTHER BUSINESS - Mr. Copedge asked if the City has a Risk Management Plan. Mr. Navabi indicated that Mr. Greg Martin, Fire Chief, is in charge of Emergency Services for the City. Mr. Kibbey inquired about the status of ACT 51. Mr. Stypula reported that ACT 51 is concluded. The Bill, which passed in both houses, removes the Sunset of September 30, 2000, and the funding portion stays in place forever. The Summer Track starts June 9, 2000, and deals with all recommendations of the MDOT Study Committee. Mr. Perry asked if MDOT is planning to add an eastbound lane just east of Pennsylvania to Trowbridge as part of the 1-496 construction. Mr. Johnson explained there are some planned improvements beyond repairs but specific information is not yet available. Mr. Perry requested that the inquiry be made with regard to adding a lane just east of Pennsylvania near the Aurelius bridge to Trowbridge or just west of Trowbridge due to traffic congestion. BOARD OF PUBLIC SERVICE Minutes of June 8, 2000 Page 6 Mr. Bloomberg asked about the Water Quality/Wastewater Treatment Plant Open House. Ms. Klein reported that the tour was very interesting however, attendance was poor. Ms. Klein suggested inviting science teachers and classes for future events. Mr. Kibbey asked about installing a check valve on the storm drains that run under 1-496 because the river comes up through the storm drain. He suggested that the check valve may serve as a mediation strategy to get Urbandale out of the flood plain. Mr. Kibbey requested follow-up on this issue. Ms. Klein reported that having the west entrance to Frances Park closed presents a great inconvenience for visitors traveling from the west who want to visit the park. Mr. Bloomberg explained that construction appears to be on schedule and should be completed by August. Ms. Klein asked that the west entrance be re-opened. 13) ADJOURNMENT - The meeting was adjourned at 1:05 p.m. Respectfully submitted, ca Faith Rach Secretary to the Board U:\PUBSVCBD\MINUTES\06-08-OOMINUTES tiA � Sj �G' CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Avenue • Lansing, MI 48933• (517) 483-4455 • FAX:(517)483-6082 http://ci.lansing.mi.us/depts/pubserv/pubserv.html fcHIGP David C. Hollister, Mayor MAY, 2000 MONTHLY ACTIVITY REPORT DEPUTY DIRECTOR The following is a short summary of the administrative activities fro the month of May, 2000. • Prepare and attend budget discussion with Councilmember Adado and Finance on cash status of Sewage Fund, project reserved funds, status of capital projects, when will funds be expended that are budgeted. • Revised third quarter expenditure report to indicate fourth quarter estimate of spending for budget accounts, new process started by Finance this year. • Prepare and attend Council Budget Hearing on 5/4/00 on Public Service Budget. It went quite well this year, no items held over for budget wrap-up. • Resolved problems with new version of sewage rate model with Black & Veatch, can now enter this years material for test run and develop directions to use it. • Attended Water Environment Federation Conference on wet weather issues with sewers. Co- authored paper presented by K. VanderTuig at conference. • Spent a few days at WWTP assisting J. Best. With no Plant Engineer or Assistant Superintendent, will be needing more help. Working on selection process for Asst. Supt. and capital projects. • Negotiation session with Teamster 580 CTP group, another tentative contract was reached on 5/12/00. This one was ratified and approved by Council. • Request comments and issues from Division for upcoming negotiations with UAW. • Attended MWEA Executive Committee meeting on 5/16/00. • Attend Mayor's employee recognition luncheon on 5/16/00 for employees with 20 years. • Continued following Senate Bills 1201 & 1216 on SSO reporting, passed Senate unanimously and now moved to House. • Attended CARTS, CSO, and other routine meetings. • Investigate funding issues, need for funds, prepare transfers, other budgetary activity. • Attend Administration Employee Relations Issue Committee meeting to discuss our Engineering Assistant position and its position review. Bargaining unit issue. • Began review of SSO information received concerning where DEQ is going in short term to identify and address the issue. • Working with Finance on service area extension issue in Lansing Township. • Separate water meters for lawn watering discussed at Council Public Services Committee. Option for across the board summer reduction discussed, must research impact and why it was eliminated before. • Review General Fund accounts for possible carry-forward, year end transfer need. • Routine meetings such as CSO with MPS, staff meeting, Director meeting. Page 1 of 7 ENGINEERING DIVISION STATUS June 2, 2000 ADMINISTRATION ecommendation made for Engineer-34. Interviews for Engineer-33 will be completed this Engineer 33/34: R week. Engineering Technician 28: Written tests completed by both refers s. ill start in one week. Seasonal Technicians: One seasonal has been hired. The second seasonal w STREET PROJECTS 01046 1999 Local Streets#1 - Contractor & Massachusetts construe de Project complete preparing final change order. Speed humps on New York 01047 1999 Local Streets#2 - Project Engineer: Danke Construction Started on October 4, 1999 Completed streets: Conrad, Richwood, Marywcod, Hillcrest,Truxton, Grenville, Guilford Complete to leveling course: Feriey, Ora and Potter, Harold and Palmer Pulverized: Cooley, Lucie 01048 1999 Street Reconstruction - N BaMLK to Construction, on tru tion, Project Engineer: Dykema Completed: Olds Avenue Pine Street (Genesee to Saginaw) Cleo Street (Oakland to Willow) Iverness Avenue (Ionia to Shiawassee) Curb &gutter and leveling course complete: Kirby Drive (M.L.King to M.L.King) Valencia (M.L. King to west end) Clifton Ave (Mt Hope to Pacific) Intersection of Capitol & Dwight Edison St (Cedar to Ray) Grant St (Riley to North end) Schedule to start June 19: Lenawee St (Butler to M.L. King) 01053 2000 O & M Overlay - Project Engineer: Danke Work completed Fall 1999: Mary- Pleasant Grove to Richmond Braeburn - Monticello to E. End Monticello - Coachlight to E. End Cabot- Deerfield to 2903 Cabot Dansbury Common - Monticello to E. End Penrose -Radford - Mortice o to Etalpa Deerfield - Fielding to S. of Cabot Rayborn - Malibu to Continental Greenbelt- Ingham to Deerfield Scotmar- Miller to Maisonette Independence - Coachlight to E. End Viola-Wexford to Catalpa Ingham - Fielding to Hillcrest Waycross- Norburn to E. End MacDougal - Glenburne to Cul -de-sac Wafarer- Coachlight to Foxpoint Maisonette - Scotmar to E. End Marscot- Waycross to Miller Work completed this Spring: Ridgefield - Meadowlane to Glencoe Biltmore - Marquette to Green Oak Vickie - Davidson to Stabler Davidson -Vickie to Holmes Diehm - M.L. King to Hollywood Marquette - Hollywood to Biltmore Streets to complete: Gatsby- Delta River to N. End Brad -Washington to W. End Pheasant- Pollard to Newark Calson - Donson to Dadson Picardy-Webster to Pollard Chesapeake -Warrington to Raritan Raritan - Chesapeake to Ellendale Coolidge- N. Grand River to S. End Venison - Dadson to S. End Dadson - Meese to E. End Warrington- Ellendale to Chesapeake Delaware -Annapolis to Chesapeake Ellendale- Northrup to Miller Page 2 of 7 01054 2000 Major Street Resurfacing- Project Engineer: Dykema Bonds and insurances submitted with contract by L&L. Contract is being processed through the City. Precon held 6/2/00. Planned start June 19. 01055 Washtenaw- Capital to Grand & Shiawassee- Larch to Pennsylvania (STP) - Project Engineer: Dykema Final plans submitted to MDOT . Mill & Resurface. June bid letting. 01056 2000 Local Street Resurfacing- Contractor-Spartan Asphalt, Project Engineer: Danke Contracts signed by Mayor and Notice to Proceed issued. Pulverized: Young Avenue from Lafayette to Grand River 01057 2000 Local Street Reconstruction- Project Engineer: Danke Bid date May 16, 2000 Apparent low bidder L&L Construction. Lesher- Genesee to north end Dorrance- Genesee to Shiawassee Ray- Riley to Mt. Hope Woodrow- Ray to Cedar Clifton - Pacific to the south end Heald - Hosmer to Lamed Leawood -Wabash to north of Fireside PI 3 approved by Council for Heald and Leawood. Public Hearing set for 6/12/00. 01058 2000 Major Street Reconstruction - Project Engineer: Dykema Ottawa Street- Bid date June 13. 15079 M.L. King - Grand River Ave to Sheridan (STP) - Project Engineer: Danke 5/5/00 MDOT bid letting. Apparent low bidder C&D Hughes. Discussed RR crossing with DLZ. DLZ is setting up pecon meeting. PI 3 approved by Council. Public Hearing set for 6/12/00. 16070 Sheridan Road (STP - east of Turner St) - Project Engineer: Dykema Public Meeting held April 18 at Sheridan Elementary. Scheduled for June 9 MDOT bid letting, planned construction start date July 31. Final plans to MDOT on March 31. 27058 May & Prudden Streets- Contractor:, E.T. MacKenzie- Project Engineer: Gamble Phase III design being completed, scheduled construction for this season, ROW issues to be solved. 44027 Moores River Drive Shoreline Improvements & Street Reconstruction - Project Engineer: Dykema Bank stabilization complete, piers complete, storm drainage facilities complete, machine grading on trail complete and trail paved. Curb and gutter installed. Working on retaining wall. 58029 Forest Road Bike Lanes- Contractor: Spartan Asphalt- Project Engineer: Dykema/Danke Construction complete, punch list prepared 5/5/00, spot restoration needed. 67063 Pennsylvania Ave - S. Dexter to Cavanaugh (STP) - Project Engineer: Dykema July MDOT bid letting. 68046 Jolly Road - Pinetree to Dunckel (STP) - Project Engineer: Dykema DEQ wetlands permit submitted. MDOT June bid letting. 78025 Jolly Road - Collins to Pinetree (STP) - Contractor: C&D Hughes- Project Engineer: Ahmad Leveling courses installed and road opened to traffic with temp pvmt marking. Top course will be placed with the adjoining section (i.e., Pinetree to Dunckel) in Summer 2000. 74087 Miller Road - Waverly to Pleasant Grove (STP) -Contractor: Cadwell Bros. - Project Engineer:Ahmad From Waverly Road to Coach Light Commons: Sanitary and storm sewer installation and leveling course completed last year. Wearing course on this section and the remaining construction between Pleasant Grove and Wise Road resumed April 10, 2000. Subgrade and catch basin work in progress. Expected completion July 1, 2000. MDOT Mill/Resurface of Cedar& Larch: Danke Construction is proceeding between Michigan Avenue and Red Cedar River bridge. BRIDGE PROJECTS 46106 M.L.King Bridge over Grand river- Project Engineer: Johnson Beams being removed for rehabilitation. 46119 Elm Street Bridge over Grand River- Project Engineer: Ahmad Selected for Critical Bridge Funding, letter issued by MDOT on April 6, 2000. RFP invited for June 27, 2000. SEWER PROJECTS 25089 CSO Ph Seg 5- Lansing Ave Pump Station - Contractor: Davis Const- Project Engineer: Johnson Project is substantially complete. Working on punch list and close-out items. Page 3 of 7 35056 CSO Ph II Seg 4-022 Area Separation - Contractor: K& R- Project Engineer: Gamble City is reviewing final documents and preparing final balancing change order. Contractor has been directed to replace non-conforming sections of sewer on Verlinden. 27059 CSO Ph III Seg 1 - Northeast Sanitary Interceptor- Contractor: Lanzo - Project Engineer: Gamble Detour for Grand River Avenue between Center Street and High Street in place, also High Street detour from Grand River Avenue to Lake Lansing Road in place. East lane of Larch Street from Maple Road to Liberty Street closed, taper and signage in place. West lane of Cedar Street from Maple Road to Liberty Street closed, taper and signage in place. Installing 8-inch sanitary between Cedar Street and Larch Street from manhole No. 8 to manhole No. 6. Drying and preparing aggregate base between Center Street and Cedar Street. Paving of bituminous base and leveling courses is scheduled for 7 a.m. Monday, June 5. Adjusting manhole castings between the Grand River and Center Street. Paving of bituminous wearing course is scheduled for 7 a.m. Monday, June 5. Boring pit at McKinley Street and High Street complete. Setting boring machine in pit. Boring work scheduled to begin Saturday, June 3. Driving sheet piling at the intersection of Grand River Avenue and Larch Street. Temporary water installation on Ballard Street. 37066 CSO Ph III Seg 1 - Red Cedar G/H Sub Area - Contractor: Barnhart & Son - Project Engineer: Gamble Traffic along Michigan Avenue shifted to the north side, three lanes. Traffic signals and signage in place. Regent, Leslie, Shepard, Allen, and Lathrop Streets closed between Kalamazoo Street and Michigan Avenue. Completed sanitary and storm system on Leslie and Regent Streets. Completed curb & gutter and concrete driveway approaches on Regent Street. Aggregate base started. Working on sanitary sewer on Shepherd Street. Completed jack and bore work on Lathrop Street. 27061 CSO PH III Seg 2- Red Cedar Area K- Contractor: E.T. MacKenzie - Project Engineer: Gamble Marshall Street closed between Grand River Avenue and Saginaw Street. North lane of Saginaw Street closed west of Marshall Street to Maryland Avenue and east to Clemens Avenue. Working on Sanitary sewer in City Park located on the north side of Saginaw Street and west of Marshall Street. Continued sanitary east of Marshall Street on Saginaw. Finished storm on Marshall Street. 46115 CSO PH III Seg 2 - Moores Park Trunk Sewer Contractor: E.T. MacKenzie - Project Engineer: Gamble Installed dewatering conduit under roadway at intersection of Moores River Drive and Bradley Avenue. Tentative start date is now June 5, 2000, with borings at Moores River Drive and Bradley Avenue. Traffic on Moores River Drive at Bradley Avenue will be curtailed starting June 5, 2000. Utility relocated in progress on Bradley and Mt. Hope Avenues. 00044 Alaiedon Township Trunk Sewer- Contractor: Scarlett- Project Engineer: Gamble Construction and restoration of force main is complete. Awaiting funding to add air injection station located at Jolly and Aurelius Road to contract. Leslie/Elizabeth Storm Sewer issue - Danke Located concept repair plans. Met with property owner at 605 Leslie. Told him we were working at resolving the issue. ENVIRONMENTAL 78023 Hope Soccer Complex- Contractor: E.T. McKenzie Company- Project Engineer: Ahmad Additional work for ditch grading and drainage improvement culverts complete. Construction complete 12113/99. Punch list items being completed. Opening expected August 2000. 46093 Diamond Reo Deep Acqu. Remed.: Contr. - Great Lakes Carbon Treatment- Project Engineer-Ahmad Construction and test operations complete. Final pay-estimate to be completed. 17042 Paulson Landfill Cap- Project Engineer-Ahmad Landfill Cap Construction. Bid received June 1, 2000. 46118 O&M Complex RAP - Project Engineer-Ahmad Met with MDEQ on March 17, 2000 for RAP guidelines. Scope of work for RAP submitted by SEG on April 2, 2000. Authorization for$18,325 awaited for SEG to proceed. Page 4 of 7 SIDEWALK PROJECTS 01051 1999 Sidewalk Repairs A- Contractor: S&N Construction- Project Engineer: Danke Contractor has completed neighborhood work and are finishing Michigan Avenue/Friendship Court. They will complete the work by the church next week. 55049 1999 Sidewalk Repairs B- Project Engineer: Danke G&M submitted contract with bonds and insurances. Funding for the project will be available 7/1/00. Neighborhood bound by Holly Way, S. Holly Way, Revere, Peggy, Quincy, Boston and Pleasant Grove. 36294 1999 Washington Square Stamped Concrete- Able Concrete- Project Engineer: Danke Punch list work remains.. 66056 2000 Sidewalk Area A- New area to be Stafford, Vans Ct, Laurie, Ora, Potter, Everettdale, Kessler, Pinewood, and Graham. Contract has been put together for review by Purchasing. 37063 Michigan Ave Streetscape Phase 2- L & L Concrete Construction - Project Engineer: Dykema Construction complete, preparing final change order. MISCELLANEOUS PROJECTS 46117 GM Infrastructure Improvements- Contractor: Angelo lafrate - Project Engineer: Gamble Awaiting approval from Human Relations to release final pay estimate. Signed Change Order#4 and forwarded to the Director for his signature. Pedestrian Skywalk Repairs- Davis Specialty Contractors- Project Engineer: Danke Repairs to the MLK @ Webster/Newark structure will be done after school is out in the summer of 2000. Letter of Intent Projects 1. Arbor Drugs- Cavanaugh and Cedar- Storm sewer in Cavanaugh and replacement of Jessop Drain under parking lot has been completed, location of the replaced Jessop Drain needs to be described for modification to the easement. 2. Okemos Road Pump Station - Backfilled the pump station to within 12" of final grade. Placing concrete and other restoration items next week including water service by the BWL. Tentative pump testing and approval set for week of June 12'. 3. Chiller utility: BWL bidding phase A. Have not heard if Phase B has been awarded. Meeting with BWL, Public Service, and the Principal Shopping District was held to discuss how the construction of the Chiller Utility impacts downtown. BWL 30" Water Main: Danke No action this week. BW&L Chiller Project: Danke Construction commenced week of 6/5/2000. OPERATIONS & MAINTENANCE DIVISION I: ADMINISTRATION: A: Items Accomplished Month of May 2000: 1. Began the FY01 Budget presentation to the City Council. 2. Investigated and responded to 5 claims. 3. Met with Accounting to review the Trunkline reports. 4. Attended Accident Investigation Training. 5. Worked on the master site plan for the O&M Complex. 6. Monitored the river due to the rain events. 7. Responded to Citizen's complaints about the Grubs. 8. Met with the Parks Dept. concerning the Riverwalk in Old Town. II. SEWER MAINTENANCE: A: Items Accomplished Month of May 2000: Page 5 of 7 1. Cleaned 108,451 ft. of sanitary sewer. 2. Cleaned 1,730 ft. of storm sewer. 3. Cleaned 460 catchbasins. 4. Cleaned 32 manholes. 5. Televised 4,042 ft. of sewer. 6. Repaired 5 catchbasins. 7. Repaired 86 ft. of sanitary sewers. 8. Repaired 20 manholes. 9. Hauled 18 loads of debris from O&M Yards. 10. Reconstructed 4 catchbasins. 11. Adjusted 89 manholes for paving. 12. Reconstructed 1 manhole. 13. Installed 2 sewer taps. 14. Performed flood control for 1 day. 15. Cabled 5 sets of sewers. 16. Changed 8 Bio bags. III. STREET MAINTENANCE: A• Items Accomplished Month of May 2000: 1. Utility Cuts Local & Major Streets- 4,639 sq. ft. 2. Potholes Local & Major Streets - 67.61 tons 3. Low Utility Cuts - 1,791 sq. ft 4. Utility Cuts after Sewer- 267 sq. ft. 5. Utility Cuts after Contractor- 2,640 sq. ft. 6. Concrete removal - 1,600 sq. ft. 7. Set concrete forms- 25 In. ft. 8. Adjusted 49 manholes for paving. 9. Sawcutting - 720 inch ft. 10. Recondition after Curb & Gutter- 125 In. ft. 11. Bituminous resurfacing - 4,360.4 tons 12. Wedge after Contractor- 190 sq. ft. 13. Graded gravel shoulders- 16.78 In. miles 14. Hand skinpatching - 63.44 tons 15. Pouring concrete sidewalk- 240 sq. ft. IV. SURFACE MAINTENANCE: A• Items Accomplished Month of May 2000: 1. Swept LocalWlajor routes- 963 curb miles 2. Flushing Local & Major routes- 33 routes 3. Trash Run - 12 days 4. Picked up 4 violations in the Right of Way. 5. Picked up 159 items of debris in the Right of Way. 6. Handfilled gravel shoulders- 4.3 miles 7. Graded gravel streets- 11 miles 8. Brushed out Alleys & Dead-ends-600 linear ft. 9.. Mowed and performed weed control - 147.5 Acres 10. Delivered and retrieved barricades for 5 events 11. Hauled 89 loads of debris from O&M Yards 12. Repaired th fence on Edgewood Blvd. 13. Removed the mulch netting on Oakland. 14. Miscellaneous complaints- 55 V. SERVICE GARAGE: Page 6 of 7 A: Items Accomplished Month of May 2000: 1. Opened 287 Work Orders, 30 PM's 2. Replaced the timing chain in Unit#601. 3. Rebuilt the packing ram on Unit#953. 4. Replaced the hydraulic pump on Units#923 &#980. 5. Replaced the head gasket on Unit#959. 6. Replaced the packing cylinders in Units#918 &#920. V: SOLID WASTE: A: Items Accomplished Month of May 2000: 1. Green baps: Cases sold - 266 Half Cases sold - 24 2. Stickers sold - 310 3. Bulk stops: 183 Bulk items: 206 4. Refrigerators: 22 5. Percentage Metals: 21.75% (average) 6. Compost Yards - Compost Delivered - 1,862 yds. 7. Refuse Yards- Refuse Delivered - 1,494 yds. 8. Recycle Tons of Recycle delivered - 458.5 tons 9. Violations Violation written - 132 Violations Reinspected - 145 Page 7 of 7 -1 WASTEWATER DIVISION MONTHLY STATUS REPORT MAY 2000 OPERATIONS _ --_____ _ PLANT INFLUENT SHEET FLOW BOD-5 SS TOTAL-P VSS NH3-N ORG-N TKN CHLOR- TOTAL MIN MAX TEMP pH ------- _ -- ME DAY MGD MGD MGD DEC F SU m L 2 m L 2 m LBS m m LBS e m MEAN 25.20 1 17.00 34.74 60 7.4 115 220 279 599 4.0 763 154 11.7 2122 11.2 233 213.0 MIN 1539 1 10.00 19.00 57 1 6.8 28 - _ 92 1-552 2.6 &0 17A 193.0 MAX 7035 1 58.00 95.00 62 83 239 665 1232 3139 7.7 1768 472 22-5 3129 175 34.4 235.0 FINAL EFFLUENT _ FINAL CARBON BOD-5 SS TOTAL-P VSS TROD NH3-N NO2 NO3 FLOW REMOV REMOV -��REMOV DAY MGD m LHS % m LBS - % m LBS % m m m LBS m e tA TOTAL 83855 6225 22168 3316 365.1 MEAN 27.05 1 _ 231 98.9 3.5 764 _ 99.0 0.49 114- 85.0 2.7 l 0.061 12.6 MIN 17.48 1 1.2 031 1.0 1 0.020 MAX 4935 2 513 995 9.0 1649 99.8 0.77 230 95.0 72 2 0 244 4/2 FINAL EFFLUENT _ pH DISSLV FECAL COLIFORM CLOR- OXYGEN SAMPLE FLOW COUNT IDE DAY SU m TIME MGD N/loaML --_ forA TOTAL 1 MEAN 7.7 .1 - - -- --L- 28 - -- - I- - 1- 193 ---- ---- --� 6 - - I430 55--. JS - -- - -r -- - I ---- 703 705 IJ 0 170 MIN 7-3 ---i--6A _--MAX 8.1 93 -- ---+ - RETENTION BASIS OVERFLOW-SOUTH OVER BOD-5 SS TOTAL-P- VSS DISSLV �pH CL CL FECAL NH3 N � FLOW 4 �_� - - I OXYGEN - -_ ____-_FEED RESID COLIF -_ -- - 1---- - - - - ---- -DAY MGD I �n LB3--_ I mP�L f_ LBS �_ LBS m m SU i LES MCA N/100ML TOTAL .86 _-_ 21379 13798 377 _ �2 10 - _ --- - MEAN 10.95 57 7126 49 4599 13 126 27 6.9 7.9 221 0.79 61 5.7 LIME STABILIZATION__ ----- -.-T_ INFLUENT SLUDGE STABILIZED SLUDGE TO STORAGE - �� BIOSOLIDS SUPERNATANT FLOW TS TS pH FLOW T pH TS TS I VS VS FLOW BOD-5 SS j VSS P___ TOT-P N-NH3 DAY KGAL % KLBS SU KCAL SU 9 - _ KLBS L.-_ / KLBS J KGAL m m % SU e TOTAL 3240 1321 3240 1481 689 MEAN 180 4.9 53 180 55 47.1 4%5 759 635 10.0 263 3939 SLUDGE DEWATERING ANDRITZ PRESS_ _ ____ ___ INFLUENT SLUDGE BELT FILTER PRESS CAKE ANDRI7Z If DEWATERING FILTRATE WET -�FL TS TS 1 PH OPER 1 YIELD I TS _ TS VS VS r FLOW BODS SS VSS -pH_- - TOT P GKE DAY �/ --_�-_ _._t SU - HRS___1 KLB/HR L . _ KLBS -�-- / I- KLBS Il KGAL mg/l mBA '/. SU m KLBS --- - TOTAL 203 93 31 192 0 MEANJ. 68 5.4 53 10 25.7 56.6 4313 2503 555 5.6 l39 PROJECTS INDUSTRIAL PRETREATMENT SCADA Project A: we now have auto control of tertiary fitters and the screen building. Cooperative effort with O&M Division,Engineering,and Building and Plumbing Code office to re Operators have received hands on training and are running the tertiary process by sewer line problems from restaurant grease Is on going. by computer. The screening operation control is ready for operator training. Reviewing City Ordinance for comptainoe with Federal regulations with respect to Industrial Pretre Lansing Avenue Pump Station-working with the contractor and McNamee on the punch list Reviewing Mercury minimization plan for the need to Include school laboratories to the t This project Is very near completion and sign off. targeted mercury discharger list. MAINTENANCE Rehabilitation of influent flow bar screens is continuing. Work on the last two is nearly finished. TRAINING PROVIDED Completing purchase of all budgeted equipment for FY2000 Training on the use and implementation of the first phase of SCADA has been completed. All operators and supervisors directly responsible for tertiary treatment process operation have been trained. Supervisor training of personnel management and supervisory responsibilities regarding Human Relations issues has been scheduled for all supervisory staff. Training should be complete by the end of June. ABBREVIATIONS/DEFINITIONS Influent-untreated sewage coming into the plant Effluent-Treated water discharged from the plant BOD-Biochemical Oxygen Demand SS-suspended solids Total P-total phosphorus VSS-volatile suspended solids NH3-N-Ammonia Nitrogen Org-N-Organic Nitrogen TKN-total Kjedahl nitrogen mg/1-milligrams per liter(=parts per million) MGD-million gallons per day NO2-nitrite NO3-nitrate TS-total solids VS-(total)volatile solids KLBS-pounds x 1000 SCADA-Supervisory Control and Data Acquisition v� S I CITY OF LANSING „ DI SERVICE DEPARTMENT 124 W. Michigan Ave. 732 City Hall c H I G Lansing, MI 48933 David C. Hollister, Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 June 16, 2000 Marilyn Slade City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Slade: Attached are the approved Board of Public Service meeting minutes from the meeting held on May 18, 2000. Please place these minutes on file. Respectfully submitted, 4L � 6 Faith Rach Recording Secretary Enclosure cc: Mayor David Hollister Joseph Graves, Chief of Staff City Council U:1wp\ferdocs\PubSvcBd\mintran.Itr REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MINUTES OF MAY 18, 2000 PRESENT: Ron Bloomberg, Dale Copedge, Rick Kibbey, June Knostman, and Kendall Perry ABSENT: Rita Klein, Gilda Richardson, and Don Stypula STAFF: Jim Campfield, Steve Chalker, Dean Johnson, Michael Navabi, Faith Rach, and Jimmy Spangler VISITORS: Councilmember Larry Meyer CALL TO ORDER- The meeting was called to order at 11:45 p.m. by Chair Bloomberg at the Wastewater Treatment Plant Administration Office. 1) ROLL CALL- Quorum present. Mr. Bloomberg welcomed Mr. Meyer to the Board meeting. Mr. Bloomberg proposed adjusting the agenda due to time constraints. Approval of the minutes was deferred to later in the meeting. 2) CITIZEN COMMENTS - None. 3) ACTION ITEMS - None. 4) SPECIAL COMMITTEES/SPECIAL REPORT - None. 5) REPORT OF OFFICERS - A. Engineering Division - None B. Wastewater Division - None C. Solid Waste Division - None D. Operations & Maintenance - None 6) DIRECTOR'S REPORT - A. Mr. Navabi welcomed Mr. Meyer to the meeting. B. Staffing - Mr. Navabi noted that two Engineering positions and one Engineering Technician position are still vacant. The Assistant Superintendent and Plant Engineer positions at the Wastewater Treatment Plant are currently vacant. Recruitment to fill these positions continues. Recruitment for the Crew 7 should be completed soon. C. Major Projects - Mr. Navabi presented a brief summary of major construction projects. IOARD OF PUBLIC SERVICE 11inutes of May 18, 2000 'age 2 • Jackson National Life - the force main has been installed and the pump station is still in progress. • Mr. Navabi indicated that the Public Service Department is currently working on a new pump station on Hagadorn Road near Jolly Road which will accommodate future development including but not limited to the Governors Club, Alaiedon Township and Meridian Township. • GM site involves a contribution from the City of Lansing toward the infrastructure. • CSO - There are four major projects: -Northeast Interceptor in Old Town and Lake Lansing -G/H project north and south of Sparrow Hospital - Moores Park - Area K which is close to Oakland Avenue east of city Mr. Navabi referenced street construction maps provided to Board members. • Bridges - Construction has begun on the MLK bridge over the Grand River. It is anticipated that the bridge will be ready for utilization before the spring 2001. The city has received grant funding for construction of the Elm Street Bridge which serves as an entry way to GM. Mr. Meyer indicated that it is important to "think historic" when planning a design for the Elm Street Bridge. Mr. Navabi reported that 1-496 improvements to be performed by MDOT will impact the timing of scheduling construction on the Elm Street Bridge. GM has asked the City to honor their construction scheduling as well. Construction of the Elm Street Bridge will probably begin some time around August or September of 2001. • Four skywalks will be scheduled for rehabilitation in fiscal year 2001. • A bid opening is scheduled on the Paulson site. • The 0 & M building project is progressing. • There is $6.2 million budgeted for improvements to the Waste Water Treatment Plant. • The Waste Water Treatment Plant will be hosting a Water Quality Awareness Celebration on June 2, 2000. • The Hope Soccer Field Celebration will be held August 24, 2000. • RFQP for recycling/baler has been finalized and is ready to be bid. • Street sweeping and compost pick-up continues. • The EPA has issued new Sanitary Sewer Overflow (SSO) mandates. Mr. Spangler provided a detailed explanation of this mandate. • The department is close to finishing its bi-annual bridge assessment. There are two bridges that are in critical condition. )ARD OF PUBLIC SERVICE nutes of May 18, 2000 ige 3 • A Beautification Committee has been established to find ways to improve the appearance of the city. • CSO Assumptions - This information will be presented at a later time. 7) DISCUSSION ON BALER AND OTHER ISSUES • Mr. Meyer noted that an increase in recycling fees was approved in the FY 2001 budget. Mr. Campfield noted that fees will increase to $57.50 effective July 1, 2000. Blue cart fees will increase effective in October 2000. • Mr. Meyer explained that the baler is a large capital expense and its capacity will be at 50%. One can look at the business of recycling, and the community pressure from the commitment to keep recycling regardless of the cost. Mr. Meyer noted he is not sure if the community supports the additional tax costs. Recycling volume has been declining over time. Mr. Meyer indicated that Ingham County is looking to do something with regard to recycling and our business plan may be to incorporate the county volume. Volume is an important issue. Mr. Meyer noted that after an evaluation of the current contract we have with the supplier, it appears to be a two-way contract in that as prices increase we don't receive the benefit but as prices decrease, we absorb the loss which is not a favorable contract. The RFQ will tell us if there is a vendor that can do the work we want at a market price that is reasonable. Mr. Kibbey asked what potential volume could be expected from Ingham County. Mr. Chalker indicated 200 tons which is pretty low. Mr. Chalker noted that the material collected from the county is from non-staffed drop-off centers. These materials are not sorted and we are not capable of handling this material. Mr. Kibbey asked if there were any ideas on the volume issue. Mr. Chalker explained that the promotion and education budget was increased by $30,000. Promotion of recycling is increasing through out the city and in particular, in the schools. There is currently a pilot program at Dwight Middle School. We intend to promote the use of PET containers in schools and at public events. Mr. Campfield explained that the 50% additional capacity is a design issue. We brought this to Council to show an optimum number. We can install a baler with less capacity and still get by. With regard to the volume question, when we are successful in educating the public, this doesn't mean volume will increase. When we are doing a good job educating, volumes will reduce because of re-use. This is why volumes have stayed steady. To bring more volume into the Transfer Station and maintain a steady volume, we will need more inter-governmental participation such as East Lansing, Delta, MSU and the Post Office and other regions. Mr. Perry suggested that if a different recycling campaign is initiated, Board members should be given information regarding the campaign so they can compare it with other campaigns. When the "Recycler of the Week" campaign began, the instructions were quite detailed. It might be better if instructions are simpler. Mr. Chalker explained that the materials that are collected must be specifically prepared in order to send them to the market. Recycling truck ►ARD OF PUBLIC SERVICE -iutes of May 18, 2000 ge 4 drivers are indicating that participation has improved, bins are better and the quality of the materials picked up is better. Mr. Perry suggested highlighting one product each week to inspire more interest and participation. Mr. Meyer asked about participation at the schools. Mr. Chalker indicated participation is good, particularly from the middle schools. • Mr. Kibbey mentioned that the 7 Year/$7 Million Road Program was turned into eight years. Mr. Meyer explained that the program was deliberately increased to eight years because of the loss of stormwater money. Mr. Spangler noted that the $7 million is still there but part of it was diverted for street maintenance. There is $6.5 million for road improvement this year. We will be working on 24 miles rather than 25 miles. By taking a mile off for four years, we end up taking one more year to catch up. Mr. Bloomberg expressed that the Road Program is a very important issue for the Board, which was also reflected in the Public Opinion Poll conducted by the Lansing State Journal. • Discussion ensued regarding the rain tax. Mr. Meyer noted he still looks at stormwater as being a utility explaining the rain tax was very good by recognizing an amount of asphalt would be put down in an urban environment and he didn't think of that as an unfair utility type of tax. We have now put this on a volumetric water tax. This will be important because as we continue to raise rates, citizens will begin to revolt. This is already being made evident by the interest in the separate water meter issue. We should have an on-going discussion of the idea that run-off water ought to be a utility. Mr. Kibbey explained that success does not exist with higher volumes but with lower volumes. We need to find a way to reward ourselves for lessening the burden that we are placing on the system. By putting the emphasis on volume, we are creating a disincentive to reduce. Mr. Kibbey emphasized this aspect applies to every system that we use. 12:40 p.m. Mr. Meyer had to leave the meeting to attend to other obligations. g) CITY ENGINEER'S REPORT - Copies of Monthly Divisional Reports were distributed to Board members and Mr. Johnson provided a brief summary of the Engineering section. MDOT will begin construction next year on 1-496. It is likely that the roadway will be shut down completely in both directions. The city will try to focus on local streets during this period. Construction on the Elm Street Bridge is contingent on work being done at the GM site and MDOT's work on 1-496. The Board discussed various issues with regard to the contractor performing CSO construction on Grand River. Mr. Navabi noted that the construction in Old Town should be completed by August. Mr. Perry asked if there is a provision in the contract that addresses the issues of deadlines and if there are sanctions written into the contract. Mr. Johnson explained that the contract has a deadline and if the contractor has not completed the work by the deadline date, then damages do take effect on a daily basis. There are no established intermediate deadlines. Mr. Johnson indicated that one reason there are not incentives written into contracts is because they are state funded. We pursue a loan for the amount of the contract and there is no provision in those loans to pay additional money for work completed on an accelerated schedule. Mr. Perry suggested erecting signs that communicate start/end dates 30ARD OF PUBLIC SERVICE /linutes of May 18, 2000 'age 5 within construction zones. This type of signage may be helpful to those users of the thorough fare who may not have received any other notice. 9) UNFINISHED BUSINESS - BALER- Mr. Bloomberg referenced the copy of the RFQP that was distributed to Board members. Mr. Bloomberg noted that this item can be removed from unfinished business. 10) APPROVAL OF BOARD MINUTES - APRIL 13, 2000 Mr. Bloomberg recommended three revisions: 1) page 2, under 7,13 - last sentence should read 'outside vendors the opportunity to respond." 2) page 4, under H. - the third line should read, " obtain a permit to control non-source" 3) page 5, last sentence in second para should read, "The road budget has been reduced to $6.4 million due to the loss of the stormwater enterprise fund." Kibbey moved, Knostman seconded, MOTION CARRIED, to approve the minutes from the meeting held April 13, 2000 with the recommended revisions. 11) NEW BUSINESS - None. 12) OTHER BUSINESS - None. 13) COMMUNICATIONS - Memorandum from Jane Dykema, Assistant City Engineer Mr. Navabi noted that the memorandum is in response to roadway issues raised by Ms. Knostman at the April meeting. The memorandum was received and placed on file. 14) ADJOURNMENT-The meeting was adjourned at 1:05 p.m. Respectfully submitted, -� CUA- Faith Rach Secretary to the Board U:\PUBSVCBD\MINUTES\05-18-OOMINUTES S r CITY OF LANSING PUBLIC SERVICE DEPARTMENT ■ 124 W. Michigan Avenue • Lansing, MI 48933• (517) 483-4455 • FAX:(517)483-6082 http://ci.lansing.mi.us/depts/Pubserv/pubserv.html �rfCH G I David C. Hollister, Mayor APRIL, 2000 MONTHLY ACTIVITY REPORT ADMINISTRATION Deputy Director The following is a short summary of the administrative activities for the month of April, 2000. • Attended Wet Weather Treatment Seminar by MWEA. Current methods and equipment for treating storm and combined sewer flows for particular pollutant concerns. • Attended DEQ Nonpoint Source Advisory Committee representing MML. Will be having subcommittee meetings next on sources associated with urban & urbanizing areas, agriculture, forestry, and transportation. • Negotiation sessions with Teamster 580, tentative contract reached on April 12, 2000. • Attended Water Environment Federation (WEF) Exchange Meeting April 6 - 8, in Cincinnati, Ohio. Included meeting or regional members of the Board of Directors. • Worked on budget issues preparing for Council Hearings. Fourth quarter estimates for year end expenditures. Sewage rates and what appears to be a reserve were major issues. Most of what shows up as reserve in year end audit report for FY 1999 is designated in FY 2000. Summarized capital projects, status, timing, funding. Worked with Finance on defining those issues. • With MPS, resolved questions on what DEQ SRF Loan paid for Ingham County Drain Commission Tollgate Project as part of CSO. Ready to meet with Finance now to determine debt payment schedule for the Drain Commission for their part. • Worked with staff on funding issues, transfers, finding funding, multiple projects and funding sources. • Brainstorming session with MPS and Wastewater Division personnel on projects for CSO Phase III, Segment 5 for the treatment plant that will meet eligibility requirements. • Meet with Finance and Internal Audit on providing separate water meters for lawn watering, irrigation systems. Impact on revenue. • Review, discuss, and comment on proposed legislation and sewer discharges, SB1201 & SB1216, with D. Stypula. Could be considerable impact. • Investigate status of funding through 1994 and 1998 Sewage Fund Revenue Bonds. What projects left, how fund other considerations such as General Motors in Delta Township. • Met with subcommittee of regional watershed group to discuss next step in addressing Phase II Stormwater requirements. CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Avenue . Lansing, MI 48933• (517) 483-4455 • FAX:(517)483-6082 http://ci.lansing.mi.us/depts/pubserv/pubserv.html C I David C. Hollister, Mayor ENGINEERING DIVISION STATUS May 12, 2000 ADMINISTRATION Engineer 33/34: Testing completed by four individuals. Engineering Technician 28: Have two referrals from Personnel. Will set up testing. Seasonal Technicians: Re-Requested approval to hire two seasonals. STREET PROJECTS 01046 1999 Local Streets #1 - Contractor: Spartan Asphalt- Project Engineer: Dykema Speed humps on New York& Massachusetts constructed. Project complete, preparing final change order. 01047 1999 Local Streets #2 - Project Engineer: Danke Construction Started on October 4, 1999 Completed streets: Conrad, Richwood, Marywood, Hillcrest, Truxton, Grenville, Guilford Complete to leveling course: Ferley, Ora and Potter, Harold and Palmer Pulverized: Cooley, Lucie 01048 1999 Street Reconstruction -Contractor: L&L Construction, Project Engineer: Dykema Completed: Olds Avenue (N.B. MLK to Middle St) Pine Street (Genesee to Saginaw) Cleo Street (Oakland to Willow) Iverness Avenue (Ionia to Shiawassee) Curb &gutter and leveling course complete: Kirby Drive (M.L.King to M.L.King) Valencia (M.L. King to west end) Clifton Ave (Mt Hope to Pacific) Intersection of Capitol & Dwight Edison St (Cedar to Ray) Grant St (Riley to North end) On hold Lenawee St (Butler to M.L. King) 01053 2000 O & M Overlay -Project Engineer: Danke Work completed Fall 1999: Braeburn - Monticello to E. End Mary- Pleasant Grove to Richmond Cabot- Deerfield to 2903 Cabot Monticello - Coachlight to E. End Dansbury Common - Monticello to E. End Penrose -Wexford to Catalpa Deerfield - Fielding to S. of Cabot Radford - Monticello to E. End Greenbelt- Ingham to Deerfield Rayborn - Malibu to Continental Independence - Coachlight to E. End Scotmar- Miller to Maisonette Ingham - Fielding to Hillcrest Viola -Wexford to Catalpa MacDougal - Glenburne to Cul -de-sac Waycross- Norburn to E. End Maisonette - Scotmar to E. End Wayfarer- Coachlight to Foxpoint Marscot- Waycross to Miller Work completed this Spring: Biltmore - Marquette to Green Oak Davidson -\,,.-Kie to Holmes Ridgefield - N iowlane to Glencoe Diehm - M.L. King to Hollywood Vickie- Davidson to Stabler Marquette- Hollywood to Biltmore Streets to complete: Brad -Washington to W. End Gatsby- Delta River to N. End Calson - Donson to Dadson Pheasant- Pollard to Newark Chesapeake-Warrington to Picardy-Webster to Pollard Raritan Raritan - Chesapeake to Coolidge- N. Grand River to S. Ellendale End Vernson - Dadson to S. End Dadson - Meese to E. End Warrington - Ellendale to Chesapeake Delaware-Annapolis to Chesapeake Ellendale - Northrup to Miller 01054 2000 Major Street Resurfacing -Project Engineer: Dykema Contract to Purchasing for review. Bid date of 5/9/00. Apparent low bidder is L&L Concrete Construction 01055 Washtenaw-Capital to Grand & Shiawassee - Larch to Pennsylvania (STP) - Project Engineer: Dykema Final plans submitted to MDOT . Mill & Resurface. June bid letting. 01056 2000 Local Street Resurfacing -Contractor-Spartan Asphalt, Project Engineer: Danke Precon held 5/5. Anticipate June 1 start. 01057 2000 Local Street Reconstruction-Project Engineer: Danke Bid date May 16, 2000 Apparent low bidder L&L Construction. Lesher- Genesee to north end Dorrance - Genesee to Shiawassee Ray- Riley to Mt. Hope Woodrow- Ray to Cedar Clifton - Pacific to the south end Heald - Hosmer to Larned Leawood - Wabash to north of Fireside Final plans complete, PI II for Leawood, Heald Place approved by council. Bid date May 16. 01058 2000 Major Street Reconstruction -Project Engineer: Dykema Ottawa Street- Final plans received, preparing bid documents. 15079 M.L. King -Grand River Ave to Sheridan (STP) - Project Engineer: Danke 5/5/00 MDOT bid letting. Apparent low bidder C&D Hughes. Discussed RR crossing with DLZ. 16070 Sheridan Road (STP -east of Turner St) -Project Engineer: Dykema Public Meeting held April 18 at Sheridan Elementary. Scheduled for June 9 MDOT bid letting, planned construction start date July 31. Final plans to MDOT on March 31. 27058 May& Prudden Streets -Contractor: E.T. MacKenzie - Project Engineer: Gamble Working on project closeout with MDOT. Submitted final paperwork for changes on December 14, 1999. Phase III design being completed, scheduled construction for this season, ROW issues to be solved. 44027 Moores River Drive Shoreline Improvements & Street Reconstruction -Project Engineer: Dykema Bank stabilization complete, piers complete, storm drainage facilities complete, machine grading started. Curb and gutter on south side installed this week. Working on retaining wall. 58029 Forest Road Bike Lanes -Contractor: Spartan Asphalt-Project Engineer: Dykema/Danke Construction complete, punch list prepared 5/5/00, spot restoration needed. 67063 Pennsylvania Ave -S. Dexter to Cavanaugh (STP) - Project Engineer: Dykema July MDOT bid letting. 68046 Jolly Road - Pinetree to Dunckel (STP) -Project Engineer: Dykema DEQ wetlands permit submitted. Agreement reached with property owner at PineTree to acquire R.O.W. GI held on 3/31. Plans submitted to MDOT for June bid letting. 78025 Jolly Road -Collins to Pinetree (STP) -Contractor: C&D Hughes -Project Engineer: Ahmad Leveling courses installed and road opened to traffic with temp pvmt marking. Top course will be placed with the adjoining section (i.e., Pinetree to Dunckel) in Summer 2000. 74087 Miller Road -Waverly to Pleasant Grove (STP) -Contractor: Cadwell Bros. -Project Engineer: Ahmad From Waverly Road to Coach Light Commons: Sanitary and storm sewer installation and leveling course completed IG ,ear. Wearing course on this section and remaining construction between Pleasant Grove and Wise Road resumed April 10, 2000. Subgrade and catch basin work in progress. Expected completion July 1, 2000. MDOT Mill/Resurface of Cedar& Larch: Danke Start date 4/3/00. BRIDGE PROJECTS 46106 M.L. King Bridge over Grand River-Project Engineer: Johnson Construction commenced may 1, 2000. Contractor Davis Construction. 46119 Elm Street Bridge over Grand River- Project Engineer: Ahmad Selected for Critical Bridge Funding, letter issued by MDOT on April 6, 2000. RFP being prepared for TS&L study and design. Coordinating schedule with GM SEWER PROJECTS 25089 CSO Ph Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const -Project Engineer: Johnson Project is substantially complete. Working on punch list and close-out items. 35056 CSO Ph II Seg 4-022 Area Separation -Contractor: K& R-Project Engineer: Gamble City is reviewing final documents and preparing final balancing change order. 27059 CSO Ph III Seg 1 -Northeast Sanitary Interceptor- Contractor: Lanzo -Project Engineer: Gamble Detour for Grand River between Center Street and Larch Street in place, also High Street detour for Grand River to Lake Lansing Road in place. Starting Monday, east lane closure along Larch Street from Maple Road to Liberty Street, also Grand River railroad tracks to Larch Street. North side parking lane of Grand River Avenue closed from Case Street to railroad tracks. Installing 27-inch sanitary sewer between Cedar and Larch Streets. Cutting sub-grade between Center Street and Cedar Street. Excavating boring pit on High Street at McKinley Street. Removed pavement at receiving pit location on High Street at North Street. Excavated for water service boxes along High, North, and Ballard Streets 37066 CSO Ph III Seg 1 - Red Cedar G/H Sub Area -Contractor: Barnhart & Son - Project Engineer: Gamble Traffic along Michigan Avenue shifted to the north side, three lanes. Traffic signals and signage in place. Regent, Leslie, Shepard, and Allen Streets closed between Kalamazoo Street and Michigan Avenue. Poured curb and gutter from Clemens Avenue to Leslie Street along south side of Michigan Avenue. Completed sanitary sewer and storm sewer leads along south side of Michigan Avenue. Completed bore at Marshall/Shepard Streets, across Michigan Avenue. Installed sanitary sewer and storm sewer along Regent Street south of Michigan Avenue. Set MH Nos. 36 and 37. 27061 CSO PH III Seg 2 -Red Cedar Area K-Contractor: TBD -Project Engineer: Gamble Notice to Proceed issued. Marshall Street closed between Grand River Avenue and Saginaw Street. Began boring and pit at Marshall Street and Saginaw Street. Installing sanitary sewer south along Marshall Street from Grand River Avenue. Set MH No. SA-25. Will close north lane on Saginaw Street east and west of Marshall Street for four weeks starting Monday, May 15, 2000. 46115 CSO PH III Seg 2 - Moores Park Trunk Sewer Contractor: TBD - Project Engineer: Gamble Notice to Proceed issued. Tentative start date is May 22, 2000, with bore at Moores Park. Utilities relocated in progress along Mt. Hope Avenue. Traffic will be curtailed on Moores River Drive at Moorse Park and Bradley Avenue. 00044 Alaiedon Township Trunk Sewer-Contractor: Scarlett - Project Engineer: Gamble Construction and restoration of force main is complete. Awaiting funding to add air injection station located at Jolly and Aurelius Road to contract. ENVIRONMENTAL 78023 Hope Soccer Complex -Contractor: E.T. McKenzie Company -Project Engineer: Ahmad Additional work for ditch grading and drainage improvement culverts in progress. Construction complete 12/13/99. Punch list items being completed. First fertilizing and mowing in progress, second application L_ ate spring. Opening expected August 2C 46093 Diamond Reo Deep Acqu. Remed.: Contr. -Great Lakes Carbon Treatment-Project Engineer- Ahmad Construction and test operations complete. Plant currently closed for want of appropriate chemical feeds being arranged by WWTP. Final pay-estimate to be completed. 17042 Paulson Landfill Cap -Project Engineer-Ahmad Work specifications reviewed. Aerial survey complete, typographic maps and design in progress by SEG, expected bid date May 30, 2000. 46118 O&M Complex RAP - Project Engineer-Ahmad Met with MDEQ on March 17, 2000 for RAP guidelines. Scope of work for RAP submitted by SEG on April 2, 2000. Authorization for$18,325 awaited for SEG to proceed. SIDEWALK PROJECTS 01051 1999 Sidewalk Repairs A-Contractor: S&N Construction - Project Engineer: Danke Contractor continuing to replace sidewalk. PI IV for Michigan Avenue/Friendship Court approved 5/8/00. 55049 1999 Sidewalk Repairs B - Project Engineer: Danke G&M read low bidder on the project. Neighborhood bound by Holly Way, S. Holly Way, Revere, Peggy, Quincy, Boston and Pleasant Grove. PI IV approved, received bid recommendation, Notice of award and contract books prepared. 35059 Seven Block Sidewalk-Contractor: Butler Restoration - Project Engineer: Danke Project completed and closed. 36294 1999 Washington Square Stamped Concrete - Able Concrete -Project Engineer: Danke Punch list work remains.. 66056 2000 Sidewalk Area A- New area to be Stafford, Vans Ct, Laurie, Ora, Potter, Everettdale, Kessler, Pinewood, and Graham 37063 Michigan Ave Streetscape Phase 2 - L& L Concrete Construction - Project Engineer: Dykema Construction complete, preparing final change order. MISCELLANEOUS PROJECTS 46117 GM Infrastructure Improvements -Contractor: Angelo lafrate - Project Engineer: Gamble Awaiting approval from Human Relations to release final pay estimate. Contract has been balanced and Pay Estimate#20 is awaiting signature and notarization. Pedestrian Skywalk Repairs - Davis Specialty Contractors - Project Engineer: Danke Repairs to the MLK @ Webster/Newark structure will be done after school is out in the summer of 2000. Letter of Intent Projects 1. Arbor Drugs- Cavanaugh and Cedar- Storm sewer in Cavanaugh and replacement of Jessop Drain under parking lot has been completed, location of the replaced Jessop Drain needs to be described for modification to the easement. 2. Okemos Road Pump Station - Set can station and wet well, also set two ,&okted between bottom of station and support slab. Cored holes in wet well for inlet pipes. Began backfill around units. This project will be constructed as a hybrid letter-of-intent by Jackson National Life and will be turned over to the City for operation and maintenance after construction and property acquisition has been executed. 3. Hall of Justice-This project is complete. 4. Chiller utility: BWL bidding phase A. Have not heard if Phase B has been awarded. Meeting with BWL, Public Service, and the Principal Shopping District was held to discuss how the construction of the Chiller Utility impacts downtown. BWL 30"Water Main: Danke No action this week. sr �� ,. CITY OF LANSING PUBLIC SERVICE DEPARTMENT f 124 W. Michigan Avenue • Lansing, MI 48933. (517) 483-4455 • FAX:(517)483-6082 http://ci.lansing.mi.us/depts/pubserv/pubserv.html David C. Hollister, Mayor OPERATIONS & MAINTENANCE DIVISION I: ADMINISTRATION A: Items Accomplished Month of April 2000: 1. Authorized to replace 120 manhole castings in the Tecumseh River area. 2. Set up training for Accident investigation for the Supervisors. 3. Attended a APWA Snow Conference. 4. Attended a CSO progress meeting. 5. Responded to a citizens complaint about a Alley. 6. Met with the Parks Dept. to discuss the grub problem and to establish a policy to deal with the problem. 7. Monitored the river levels due to a 3" rain fall. II. SEWER MAINTENANCE: A: Items Accomplished Month of April 2000: 1. Cleaned 114,440 ft. of sanitary sewer. 2. Cleaned 400 ft. of storm sewer. 3. Cleaned 460 catchbasins. 4. Cleaned 35 manholes. 5. Televised 6,835 ft. of sewer. 6. Repaired 15 catchbasins. 7. Repaired 5 ft. of sanitary sewers. 8. Hauled 5 loads of debris from O&M Yards. 9. Reconstructed 5 catchbasins. 10. Adjusted 67 manholes for paving. 11. Abandoned 1 structures. 12. Cabled 4 sets of sewer. 13. Removed and installed 1 new manhole. 14. Attended training for Confined Space Entry. III. STREET MAINTENANCE: A: Items Accomplished Month of April 2000: 1. Utility Cuts Local & Major Streets - 5,307 sq. ft. 2. Potholes Local & Major Streets - 67.42 tons 3. Low Utility Cuts - 891 sq. ft 4. Utility Cuts after Sewer- 310 sq. ft. 5. Utility Cuts after Contractor- 486 sq. ft. 6. Curb & Gutter repair 109 In. ft. 7. Concrete removal - 170 sq. ft. 8. Set concrete forms - 180 sq. ft. 9. Sawcutting - 600 inch ft. 10. Recondition after Curb & Gutter- 20 In. ft. 11. Prismo seal - .4 Im. - 630 lbs. 12. Made hot asphalt- 37 tons 13. Wedged manholes - 58 14. Sidewalk repair- 352 sq. ft. 15. Hand skin patching - 75 tons IV. SURFACE MAINTENANCE: A: Items Accomplished Month of April 2000: 1. Swept Local\Major routes - 757 curb miles 2. Flushing Local & Major routes - 11 routes 3. Trash Run - 12 days 4. Picked up 9 violations in the Right of Way. 5. Picked up 96 items of debris in the Right of Way. 6. Handfilled gravel shoulders - 1.8 miles 7. Graded gravel streets - 1.75 miles 8. Graded gravel streets - 11 miles 9. Applied chloride to gravel streets - 1.5 miles 10. Brushed out Alleys & Dead-ends - 900 linear ft. 11. Mowed and performed weed control - 10 Acres 12. Delivered and retrieved barricades for 6 events 13. Hauled 134 loads of debris from O&M Yards 14. Salted on Majors\Bridges - 4 tons 15. Removed 4 salt bodies form trucks 16. Filled potholes on Major streets - 2 tons 17. Miscellaneous complaints - 55 V. SERVICE GARAGE: A: Items Accomplished Month of April 2000: 1. Opened 190 Work Orders, PM's 30 2. Painted Unit#951. 3. Repaired the rear door damage on Unit#966. 4. Replaced the hydraulic pump on Units #920 &#972. 5. Rebuilt the mower deck on Unit#682. 6. Rewired the packing controls on Unit#923. V: SOLID WASTE: A: Items Accomplished Month of April 2000: 1. Green bags: Cases sold - 256 Half Cases sold - 13 2. Stickers sold - 245 3. Bulk stops: 157 Bulk items: 188 4. Refrigerators: 12 5. Percentage Metals: 23.75% (average) 6. Compost Yards - Compost Delivered - 2,144 yds. 7. Refuse Yards - Refuse Delivered - 1,516 yds. 8. Recycle Tons of Recycle delivered - 390 tons 9. Violations Violation written - 122 Violations Reinspected - 121 CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Avenue • Lansing, MI 48933• (517) 483-4455 • FAX:(517)483-6082 http://ci.lansing.mi.us/depts/pubserv/pubserv.htmi cHIG David C. Hollister, Mayor WASTEWATER DIVISION Projects Training Provided SCADA project B (second phase) Notice to Finishing up the training of staff on Hoist Proceed signed and issued May 1, 2000. Swan operation. Lock-out/Tag-out, Accident Electric will begin planning construction schedule Investigation, confined Space Entry, Personal immediately. SCADA Project A is moving Protective Equipment. forward. Auto control of tertiary filters has begun. Operators will receive hands on training beginning Training on the use and implementation of the the week of May 8. Lansing Avenue Pump first phase of SCADA will begin next week. Station -working with the contractor and McNamee on the punch list. Abbreviations/Definitions Maintenance Influent- Untreated sewage coming into plant Effluent-Treated water discharged from plant Rehabilitation of influent flow bar screens is BOD - Biochemical Oxygen Demand continuing. SS - Suspended solids Total P - Total phosphorus Plant wide spring cleaning is underway; grounds VSS - Volatile suspended solids and buildings. Plant participated in "Clean Your NH3 -Ammonia Nitrogen Files"week and cleaned out the stockroom. Org-N - Organic Nitrogen Meaningless paper records from 20-30 years ago TKN - Total Kjedahl nitrogen were sent to recycling. mg/I - Milligrams per liter(=parts per million) MGD - Million gallons per day Industrial Pretreatment NO2 - Nitrite NO3 - Nitrate Continuing to work with Engineering and TS - Total solids contractors to complete the Diamond Reo site VS - (Total) volatile solids remediation system. Operational problems are KLBS - pounds x 1000 being resolved. SCADA- supervisory Control and Date Acquisition Cooperative effort with O & M Division, Engineering, and Building and Plumbing Code office to resolve sewer line problems from restaurant grease is going well. A plan has been developed and is being implemented. OPERATIONS PLANT INFLUENT SHEET SUPERINTENDENTS SIGNATURE FLOW BOD-5 SS TOTAL-P VSS NH3-N I ORG-N TKN CHLOR- TOTAL MIN MAX TEMP PH IDE DAY MGD MGD MGD DEG F SU m L 2 m L m LBS m m LBS m m m PA TOTAL 68/.07 _ 5781 10071 21138 70670 MEAN n70 12-9 22M 58 7.3 137 231' 205 360 4S 755 139 16.2 2617A21523 16.1 31.85 224.8 MIN 13 7i 9.00 16 00 55 7.0 54 124 1.8 92 3.4 8.4 15.26 210.0 MAX 6036 18.00 37.00 59 7.7 214 359 500 976 6.2 1166 252 23.1 3457.07595 22.8 42.76 234.0 FINAL EFFLUENT FINAL CARBON BOD-S SS TOTAL-P VSS TBOD NH3 N FLOW' REMOV REMOV REMOV DAY MGD m LBS Y• m LBS % m LBS % m m m LBS TOTAL 669.56 4616 10321 1363 567.8 MEAN 2232 1 195 0.0 20 369 0.0 0.299 49 0.0 1.6 1 0.105 203 MIN 1176 1 0 2 0.t22 0.2 1 0.014 MAX 46.80 1 391 0.0 5 8 983 0.0 1.024 118 0.0 4.4 2 0.749 191.E FINAL EFFLUENT _ - pH DISSLV i FECAL COLIFORM _ CLOR- CLOR- CLOR- CLOR- CLOR- CLOR- OXYGEN SAMPLE T FLOW COUNT IDE I - DAY SU m - TIME- MGD M/100_ML ---- -------- TOTAL - T- - - -. - - - - -- - -_---- - - __ - -- - - i r _ _ _ . MEAN 73 _ 8.7 - - -- - -- - -- ----- 216 MIN 6.7 -7S. ----.. 1 - - -- .T _ _ - -- -. _- _198 -}- _.._-- --- -- -- - --- -- - -- --- - -- --- --j - - --- - ----- I _ 22 1 715 12 0 MAX 8.2 9.6 t- _ - 237 -r- -- - - --- - - - 1630 i 55 I 92 RETENTION _V OUT _ BASIS OVERFLOW-SOUTH _- -11 OVER - 800.5 i SS -- - TOTAIrP - VSS DISSLV - pH - 1 Cl- CL F�__NH3-N FLOW T OXYFEED REBID C --�MGD _DAY mg/1 _ LBS__ f-� LBS _�-�L-I___ LBS _i t^PLI- -9A SU LBS l k/100ML j mz/L f - TOTAL 1157 13355 5683 165 - -- -- - -_MEAN 5.79 I 235 6678 100 2842 2 83 56 6.2 6.9 159 0.66 I 8.690 --- -- --- - - - ----- 15 - --- - L I LIME STABILIZATION SUPERINTENDENTS SIGNATURE _ INFLUENT SLUDGE -� STABILIZED SLUDGE TO STORAGE BIOSOLIDS SUPERNATANT -- UD - - - FLOW-TS TS pH FLOW pH TS TS VS VS FLOW 800.5 SS VSS H DAY KCAL 'A KLIiS SU KGAL SU ! KLBS '/. KLBS KCAL m m •/. SU 1 m m - - ff --- - P TOT-P N-NH3 -- 1 U % _ - - -- .. . ---- - - - - -TOTAL 0 --�--L MEAN 43 5.4 4.9 57.1 11 3131 708 627 10.9 29.0 155.0 _--0 SLUDGE DEWATERING ANDRITZ PRESS_ SUPERINTENDENTS SIGNATURE _ INFLUENT SLUDGE 11 BELT FILTER PRESS CAKE ANDRITZ DEWATERING FILTRATE WET PH_ OPER -- YIELD TS TS VS _ _ FLOW TS TS ( 11 ll{ VS I FLOW _ BOD 5 r- SS -- --- VSS - .-- - ---- - - --1 - 1f- I --� -- - _. { - f - -- -- �-- pH � TOT P CAKE .. _ - DAY KCAL !G _L KERB SU (--HRS- KLB/HR % KLBS /. _ KLBS _ K_CAL m�/1_� mg/I •/. SU m KLBS 5.6 0 -- - - 26.0 62.5 _ I 0=TOTAL 0 _ _ MEAN 4.9 0 5 3529 2149 59.5 5.9 128 II ttt 0 0 S I CITY OF LANSING ,. PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. " ' `'{ G t" 0. 36 1 732 City Hall Lc�'i C jj j G P Lansing, MI 48933 David C. Hollister, Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 May 24, 2000 Marilynn Slade City Clerk City Hall Lansing, Michigan Re: Board of Public Service Minutes Dear Ms. Slade: Attached are the Board of Public Service meeting minutes from the meeting held on April 13, 2000. Please place these minutes on file. Respectfully submitted, Faith Rach, Recording Secretary cc: David Hollister, Mayor Joe Graves, Chief of Staff Lansing City Council Enclosure U:\wp\ferdocs\pubsvcbd\minutetransmittaI REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MINUTES OF APRIL 13, 2000 PRESENT: Ron Bloomberg, Rick Kibbey, Rita Klein, June Knostman, Kendall Perry and Don Stypula ABSENT: Dale Copedge and Gilda Richardson STAFF: Dean Johnson, Michael Navabi, and Faith Rach VISITORS: None. CALL TO ORDER- The meeting was called to order at 11:45 p.m. by Chair Bloomberg at the Wastewater Treatment Plant Administration Office. 1) ROLL CALL- Quorum present. Mr. Bloomberg welcomed Mr. Perry as a new second ward board member. 2) APPROVAL OF BOARD MINUTES - Mr. Bloomberg recommended that on page 3 under "City Engineer's Report" the word "committee" be changed to "board" members. Klein moved, Stypula seconded, MOTION CARRIED, to approve the minutes from the meeting held February 10, 2000 with the recommended revision. 3) CITIZEN COMMENTS - None. 4) ACTION ITEMS - None. 5) SPECIAL COMMITTEES/SPECIAL REPORT- None. 6) REPORT OF OFFICERS - A. Engineering Division - None B. Wastewater Division - None C. Solid Waste Division - Ms. Klein reported that the Recycling Committee is researching the Recycling ordinance due to limitations and because the ordinance will need approval again next year. The Recycling Committee is considering modifications. Ms. Klein also reported that yard waste pick-up began last weekend. BOARD OF PUBLIC SERVICE Minutes of April 13, 2000 Page 2 D. Operations & Maintenance - • Ms. Knotsman noted that the worm bin on the 9th floor presents a negative approach for encouraging composting. Ms. Knostman suggested that using plexi-glass or plastic for the bin may be more presentable and stimulate an interest in composting. Ms. Knostman recommended that the current bin should be removed. Ms. Klein indicated she would investigate the possibilities. • Ms. Knotsman reported that major streets are very clean and commended the 0 & M staff for their spring street cleaning efforts. • Ms. Knostman expressed concern with regard to future street construction. During this time of the year, the number of out-of-town visitors to the city increases. Ms. Knostman noted that she still hears complaints that the streets in Lansing are a nightmare. We need to dispel this image. The areas where visitors most often come to should have priority on the street resurfacing program. Mr. Navabi noted that the Board of Public Service provided the impetus that helped established the 7 Year/$7 Million program. The poor road conditions can be attributed to two factors. First, past neglect. However, in the past two years there has been a significant improvement. Second, there was a decision by Council to extend this program by one year because of the loss of the stormwater fund. This reduced the appropriation for road improvement activity. By 2003, we should be able to eliminate all of the backlog. Ms. Klein indicated that some delays are due to the desire to coordinate street construction with sewer replacement. If the department is going to dig up the streets to replace sewers, it is more cost effective and efficient to wait to repair streets at that time. • Ms. Knotsman indicated that there are two particular areas of concern. One is an area located on W. Mt. Hope, between Cedar and S. Washington, 2 blocks west of the railroad tracks as you travel west. This spot is like driving on an unplowed field. The other area is on Baker Street, from the railroad tracks to Cedar Street, heading west and Allegan Street near the Federal Building. 7) DIRECTOR'S REPORT- A. Mr. Navabi welcomed Mr. Perry as a new member to the board. B. Status of Bailer-An RFQP has been completed. Mr. Navabi noted that he met with the Purchasing Office in an effort to modify the RFQP document. Copies of the modified document were made available to board members. The RFQP will be advertised forbids. The bids will be tabulated and compared with our own capabilities. At that point, we can go back to Ways and Means to report the bid and qualification results. Mr. Navabi explained that the Ways and Means Committee directed the Public Service Department to prepare the RFQP to allow outside vendors the opportunity to respond. BOARD OF PUBLIC SERVICE Minutes of April 13, 2000 Page 3 Mr. Kibbey asked if this is a market study in the form of an RFP. Mr. Navabi explained that we are letting outside companies know that we have to bale our materials and leave it open to find out which is the best way to handle these activities. Mr. Kibbey asked if the RFP includes the option of privatizing the collection. Mr. Navabi noted that the city staff would continue to do the pick-up of materials from the residential neighborhoods and bring to our facilities or possibly the vendor's facility. From there, the vendor may take materials for further baling, and/or marketing. Mr. Kibbey stated that it appears that a policy change is being contemplated. Mr. Navabi indicated that the City Council and the Mayor's office is aware of the position taken by the Board of Public Service. Mr. Kibbey expressed that if we are going to make a policy on this, it should be highlighted as a clear policy decision. The full range of policy notifications should be reviewed before a decision is made. Mr. Navabi noted that the first step is for the board to review the RFQP presented and to provide him with input. Secondly, the qualification results will be presented for the board to review once they are available. Mr. Kibbey indicated that he hoped there would be some form of assessment to prevent the city from accepting a vendor who comes in with a low bid and then later increases the price. Ms. Klein asked that copies of the Recycling ordinance be distributed to board members for their careful review. Ms. Klein explained that the ordinance states that the city is the collection agency. Mr. Navabi asked board members to provide input by next week. Mr. Kibbey asked when a response is expected from bidders. Mr. Navabi indicated that the time line is the decision of the Purchasing Office. Mr. Kibbey asked that this issue remain on the agenda for next month. Mr. Bloomberg indicated that he wanted to follow-up in reference to Mr. Kibbey's comments. Mr. Bloomberg stated that his understanding of this question was whether to purchase a baler. It seems that the response to that limited inquiry was whether to provide baler services, and what the price and conditions would be to continue to provide the services. Mr. Bloomberg noted that based on the description, he is not sure whether the scope of the RFQP is limited in that respect or goes beyond that. C. Staffing - Mr. Navabi noted that two Engineer positions are still vacant. There is still one vacant Engineering Technician position as well. Recruitment for the Crew 7 has begun and should be completed by the end of May. D. Major Projects - • Mr. Navabi indicated that the department is currently working on a new pump station on Hagadorn near Jolly Road and the Governor's Club. • GM has signed a new 425 Agreement with Delta Township. The City of Lansing will provide about $1,000,000 towards construction of a sanitary sewer. • 8 Year/$7 Million Road Plan - We will be adding Prudden Street between Oakland and BOARD OF PUBLIC SERVICE Minutes of April 13, 2000 Page 4 Saginaw for access. • There are four major CSO contracts. • Water Quality Awareness Week will be the first week of May. The Wastewater Treatment Plant will be hosting a celebration the first week in June to correspond with Be a Tourist in Your Own Town. E. Street sweeping operations began in February this year due to a mild winter. F. Recycling will no longer pick-up green glass. 0 & M staff have begun to distribute brochures which provides information on the blue carts. Other promotional activities are underway as well. 12:25 p.m. Mr. Stypula left the meeting to attend to other obligations. G. There are several community events that will be occurring through-out the summer. One celebration is a POW WOW that will take place June 171h and 18th and a concert series which will occur the last week of July. The City of Lansing will be providing trash removal at these two events. H. Phase II Storm Water Regulations - Last October a new mandate was issued by the EPA that all municipalities and communities with similar characteristics to the City of Lansing, must obtain a permit to control non-source point pollution from all surfaces. It is required to have the permit three years and three months from last October. Meetings have been held with tri- county communities to make everyone aware of the mandate and to find ways of addressing the requirements collectively. A sub-committee has been formed to answer the technical questions. MDEQ has a voluntary program for implementation which allows those who participate to take advantage of CMI funding which acts as an incentive. Funding for the mandate and other stormwater activities continues to be a challenge. Ms. Klein explained that we are going to have to work very hard on public education. There have been clean water proposals in a lot of places and very few people are interested in them. Mr. Navabi noted that if we work on a regional level, we can share costs. Mr. Kibbey asked for a review of assumptions for CSO projects. Mr. Kibbey noted that the Public Service Department does not get the adequate publicity it deserves. Ms. Klein mentioned that it is very difficult to get publicity prior to an event. Stories are generally run after the event has occurred. 12:55 p.m. Mr. Kibbey left the meeting to attend to other obligations. I. Lanzo Construction activities in Old Town - Mr. Navabi noted that CSO construction activities in progress in Old Town to Lake Lansing Road have become a center of media attention in the last several months. Mr. Navabi explained a few issues that are related to this project. The city was approached at the last minute by the Ingham County Drain Commissioner and asked BOARD OF PUBLIC SERVICE Minutes of April 13, 2000 Page 5 to piggy back their storm sewer project with the city's project. There were a series of funding complications associated with this activity which caused delays. Last year, the contractor had problems with equipment which added to the frustration of the business owners. We have tried to work very closely with the contractor to improve supervision and efficiency. Mr. Navabi discussed 13 steps that have been implemented to help improve the process and efficiency and prevent delays. Mr. Bloomberg asked if there is any new information on the Bolt appeal. Mr. Navabi stated that there is no new information. Mr. Bloomberg asked how the budget process is progressing for next year. Mr. Navabi noted that the budget approved by the board was submitted to the Mayor who is recommending reductions to the requested budget due to shortfalls and other city wide priorities. Mr. Navabi explained that some revenues have been reduced and some service costs (insurance) have increased impacting departmental funds. A few of the items requested were either denied completely or reduced in amount. The road budget has been reduced to $6.4 million due to loss of the stormwater enterprise fund. Ms. Knotsman provided a historical background of the board's involvement in helping to establish a road improvement program by working with Paul Novak, a past City Council member. Ms. Knotsman stated that through Mr. Novak's efforts of working with the budget, funding was found which was then earmarked for the road improvement program. Mr. Novak helped to give the road improvement program a high priority with the understanding of positive future impacts. Ms. Knotsman noted that the road program is again being whittled away to fund other projects. Ms. Knotsman indicated that it is very important that the board get a City Council member to understand the importance of this issue and understand that we must keep our city on an even keel. The board needs to establish an ear on City Council and get someone to attend the board meeting and hear and understand the critical business of Public Service. Ms. Knostman asked that a City Council member be present at the next board meeting. Mr. Johnson noted that the department needs to analyze our status on the street program because the projections look like we might fall short of our goal of eight years due to inflation. Mr. Navabi noted that the format of the Engineering Report has been revised to include a monthly report from all the divisions within the department. This information along with minutes from the board meeting, will be submitted to the Council. 8) CITY ENGINEER'S REPORT - Copies of the Engineering Report were distributed to board members and Mr. Johnson provided a brief summary. Mr. Johnson noted there will be a new bridge project. The department received MDOT funding for the MLK bridge which was badly needed. The Hope Soccer Complex is now completed and a ribbon cutting event is scheduled for August. 9) UNFINISHED BUSINESS - None. BOARD OF PUBLIC SERVICE Minutes of April 13, 2000 Page 6 10) NEW BUSINESS - None. 11) OTHER BUSINESS - A. Ms. Knotsman asked if the Public Service Department was involved with the re-design of Moores River Drive between the two entrances to Frances Park or on the traffic problems. Mr. Johnson indicated that the Public Service Department was involved in the design of the roadway. Ms. Knostman wondered how straightening the road would slow down traffic. Mr. Navabi noted that the Planning and Neighborhood Development Department will be installing speed humps. Ms. Knotsman said that Moores River Drive is one of the few areas in Lansing that is park and river oriented and to put this kind of impediment on the public has the effect of driving people out. It is especially bad for people who live in the area. Mr. Navabi explained that the traffic problems in this area were a public safety issue which were referred to the Public Safety Committee. The Transportation Division gave a presentation on speed humps which the Public Safety Committee approved for this area. Mr. Johnson noted that there are always competing interests on these kinds of issues. B. Mr. Kendall asked how to get a copy of the city budget and suggested that the Public Service Department web-site should be included on their letterhead. Mr. Kendall asked about future recruitment for the board. 12) COMMUNICATIONS - None. 13) ADJOURNMENT -The meeting was adjourned at 1:30 p.m. Respectfully submitted, C1 Faith Rach Secretary to the Board U:\PUBSVCBD\MINUTES\04-13-OOMINUTES CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Avenue • Lansing, MI 48933• (517) 483-4455 • FAX:(517)483-6082 http://ci.lansing.mi.us/depts/Pubserv/pubserv.htmi �f C G �� HI David C. Hollister, Mayor APRIL, 2000 MONTHLY ACTIVITY REPORT ADMINISTRATION Deputy Director The following is a short summary of the administrative activities for the month of April, 2000. • Attended Wet Weather Treatment Seminar by MWEA. Current methods and equipment for treating storm and combined sewer flows for particular pollutant concerns. • Attended DEQ Nonpoint Source Advisory Committee representing MML. Will be having subcommittee meetings next on sources associated with urban & urbanizing areas, agriculture, forestry, and transportation. • Negotiation sessions with Teamster 580, tentative contract reached on April 12, 2000. • Attended Water Environment Federation (WEF) Exchange Meeting April 6 - 8, in Cincinnati, Ohio. Included meeting or regional members of the Board of Directors. • Worked on budget issues preparing for Council Hearings. Fourth quarter estimates for year end expenditures. Sewage rates and what appears to be a reserve were major issues. Most of what shows up as reserve in year end audit report for FY 1999 is designated in FY 2000. Summarized capital projects, status, timing, funding. Worked with Finance on defining those issues. • With MPS, resolved questions on what DEQ SRF Loan paid for Ingham County Drain Commission Tollgate Project as part of CSO. Ready to meet with Finance now to determine debt payment schedule for the Drain Commission for their part. • Worked with staff on funding issues, transfers, finding funding, multiple projects and funding sources. • Brainstorming session with MPS and Wastewater Division personnel on projects for CSO Phase III, Segment 5 for the treatment plant that will meet eligibility requirements. • Meet with Finance and Internal Audit on providing separate water meters for lawn watering, irrigation systems. Impact on revenue. • Review, discuss, and comment on proposed legislation and sewer discharges, SB1201 & SB1216, with D. Stypula. Could be considerable impact. • Investigate status of funding through 1994 and 1998 Sewage Fund Revenue Bonds. What projects left, how fund other considerations such as General Motors in Delta Township. • Met with subcommittee of regional watershed group to discuss next step in addressing Phase II Stormwater requirements. S I CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Avenue • Lansing, MI 48933• (517) 483-4455 • FAX:(517)483-6082 http://ci.lansing.mi.us/depts/Pubserv/pubserv.html �f C G �� HI David C. Hollister, Mayor ENGINEERING DIVISION STATUS May 12, 2000 ADMINISTRATION Engineer 33/34: Testing completed by four individuals. Engineering Technician 28: Have two referrals from Personnel. Will set up testing. Seasonal Technicians: Re-Requested approval to hire two seasonals. STREET PROJECTS 01046 1999 Local Streets #1 -Contractor: Spartan Asphalt -Project Engineer: Dykema Speed humps on New York& Massachusetts constructed. Project complete, preparing final change order. 01047 1999 Local Streets #2 -Project Engineer: Danke Construction Started on October 4, 1999 Completed streets: Conrad, Richwood, Marywood, Hillcrest, Truxton, Grenville, Guilford Complete to leveling course: Ferley, Ora and Potter, Harold and Palmer Pulverized: Cooley, Lucie 01048 1999 Street Reconstruction - Contractor: L&L Construction, Project Engineer: Dykema Completed: Olds Avenue (N.B. MLK to Middle St) Pine Street (Genesee to Saginaw) Cleo Street (Oakland to Willow) Iverness Avenue (Ionia to Shiawassee) Curb &gutter and leveling course complete: Kirby Drive (M.L.King to M.L.King) Valencia (M.L. King to west end) Clifton Ave (Mt Hope to Pacific) Intersection of Capitol & Dwight Edison St (Cedar to Ray) Grant St (Riley to North end) On hold Lenawee St (Butler to M.L. King) 01053 2000 O & M Overlay -Project Engineer: Danke Work completed Fall 1999: Braeburn - Monticello to E. End Mary- Pleasant Grove to Richmond Cabot- Deerfield to 2903 Cabot Monticello- Coachlight to E. End Dansbury Common - Monticello to E. End Penrose -Wexford to Catalpa Deerfield - Fielding to S. of Cabot Radford - Monticello to E. End Greenbelt- Ingham to Deerfield Rayborn - Malibu to Continental Independence - Coachlight to E. End Scotmar- Miller to Maisonette Ingham - Fielding to Hillcrest Viola -Wexford to Catalpa MacDougal - Glenburne to Cul -de-sac Waycross- Norburn to E. End Maisonette - Scotmar to E. End Wayfarer- Coachlight to Foxpoint Marscot-Waycross to Miller Work completed this Spring: Biltmore- Marquette to Green Oak Davidson -Vickie to Holmes Ridgefield - M. .owlane to Glencoe Diehm - M.L. King to Hollywood Vickie - Davidson to Stabler Marquette - Hollywood to Biltmore Streets to complete: Brad -Washington to W. End Gatsby- Delta River to N. End Calson - Donson to Dadson Pheasant- Pollard to Newark Chesapeake-Warrington to Picardy-Webster to Pollard Raritan Raritan - Chesapeake to Coolidge - N. Grand River to S. Ellendale End Vernson- Dadson to S. End Dadson - Meese to E. End Warrington - Ellendale to Chesapeake Delaware-Annapolis to Chesapeake Ellendale - Northrup to Miller 01054 2000 Major Street Resurfacing -Project Engineer: Dykema Contract to Purchasing for review. Bid date of 5/9/00. Apparent low bidder is L&L Concrete Construction 01055 Washtenaw-Capital to Grand &Shiawassee -Larch to Pennsylvania (STP) -Project Engineer: Dykema Final plans submitted to MDOT . Mill & Resurface. June bid letting. 01056 2000 Local Street Resurfacing -Contractor-Spartan Asphalt, Project Engineer: Danke Precon held 5/5. Anticipate June 1 start. 01057 2000 Local Street Reconstruction- Project Engineer: Danke Bid date May 16, 2000 Apparent low bidder L&L Construction. Lesher- Genesee to north end Dorrance - Genesee to Shiawassee Ray- Riley to Mt. Hope Woodrow- Ray to Cedar Clifton - Pacific to the south end Heald - Hosmer to Lamed Leawood - Wabash to north of Fireside Final plans complete, PI II for Leawood, Heald Place approved by council. Bid date May 16. 01058 2000 Major Street Reconstruction -Project Engineer: Dykema Ottawa Street- Final plans received, preparing bid documents. 15079 M.L. King -Grand River Ave to Sheridan (STP) - Project Engineer: Danke 5/5/00 MDOT bid letting. Apparent low bidder C&D Hughes. Discussed RR crossing with DLZ. 16070 Sheridan Road (STP -east of Turner St) -Project Engineer: Dykema Public Meeting held April 18 at Sheridan Elementary. Scheduled for June 9 MDOT bid letting, planned construction start date July 31. Final plans to MDOT on March 31. 27058 May & Prudden Streets -Contractor: E.T. MacKenzie - Project Engineer: Gamble Working on project closeout with MDOT. Submitted final paperwork for changes on December 14, 1999. Phase III design being completed, scheduled construction for this season, ROW issues to be solved. 44027 Moores River Drive Shoreline Improvements & Street Reconstruction - Project Engineer: Dykema Bank stabilization complete, piers complete, storm drainage facilities complete, machine grading started. Curb and gutter on south side installed this week. Working on retaining wall. 58029 Forest Road Bike Lanes -Contractor: Spartan Asphalt-Project Engineer: Dykema/Danke Construction complete, punch list prepared 5/5/00, spot restoration needed. 67063 Pennsylvania Ave -S. Dexter to Cavanaugh (STP) - Project Engineer: Dykema July MDOT bid letting. 68046 Jolly Road -Pinetree to Dunckel (STP) -Project Engineer: Dykema DEQ wetlands permit submitted. Agreement reached with property owner at PineTree to acquire R.O.W. GI held on 3/31. Plans submitted to MDOT for June bid letting. 78025 Jolly Road -Collins to Pinetree (STP) -Contractor: C&D Hughes -Project Engineer: Ahmad Leveling courses installed and road opened to traffic with temp pvmt marking. Top course will be placed with the adjoining section (i.e., Pinetree to Dunckel) in Summer 2000. 74087 Miller Road -Waverly to Pleasant Grove (STP) -Contractor: Cadwell Bros. -Project Engineer: Ahmad ' From Waverly Road to Coach Light Commons: Sanitary and storm sewer installation and leveling course completed IG_. year. Wearing course on this section and remaining construction between Pleasant Grove and Wise Road resumed April 10, 2000. Subgraoe and catch basin work in progress. Expected completion July 1, 2000. MDOT Mill/Resurface of Cedar& Larch: Danke Start date 4/3/00. BRIDGE PROJECTS 46106 M.L. King Bridge over Grand River-Project Engineer: Johnson Construction commenced may 1, 2000. Contractor Davis Construction. 46119 Elm Street Bridge over Grand River-Project Engineer: Ahmad Selected for Critical Bridge Funding, letter issued by MDOT on April 6, 2000. RFP being prepared for TS&L study and design. Coordinating schedule with GM SEWER PROJECTS 25089 CSO Ph Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer: Johnson Project is substantially complete. Working on punch list and close-out items. 35056 CSO Ph 11 Seg 4-022 Area Separation -Contractor: K& R -Project Engineer: Gamble City is reviewing final documents and preparing final balancing change order. 27059 CSO Ph III Seg 1 -Northeast Sanitary Interceptor- Contractor: Lanzo - Project Engineer: Gamble Detour for Grand River between Center Street and Larch Street in place, also High Street detour for Grand River to Lake Lansing Road in place. Starting Monday, east lane closure along Larch Street from Maple Road to Liberty Street, also Grand River railroad tracks to Larch Street. North side parking lane of Grand River Avenue closed from Case Street to railroad tracks. Installing 27-inch sanitary sewer between Cedar and Larch Streets. Cutting sub-grade between Center Street and Cedar Street. Excavating boring pit on High Street at McKinley Street. Removed pavement at receiving pit location on High Street at North Street. Excavated for water service boxes along High, North, and Ballard Streets 37066 CSO Ph III Seg 1 -Red Cedar G/H Sub Area -Contractor: Barnhart& Son -Project Engineer: Gamble Traffic along Michigan Avenue shifted to the north side, three lanes. Traffic signals and signage in place. Regent, Leslie, Shepard, and Allen Streets closed between Kalamazoo Street and Michigan Avenue. Poured curb and gutter from Clemens Avenue to Leslie Street along south side of Michigan Avenue. Completed sanitary sewer and storm sewer leads along south side of Michigan Avenue. Completed bore at Marshall/Shepard Streets, across Michigan Avenue. Installed sanitary sewer and storm sewer along Regent Street south of Michigan Avenue. Set MH Nos. 36 and 37. 27061 CSO PH III Seg 2 -Red Cedar Area K-Contractor: TBD -Project Engineer: Gamble Notice to Proceed issued. Marshall Street closed between Grand River Avenue and Saginaw Street. Began boring and pit at Marshall Street and Saginaw Street. Installing sanitary sewer south along Marshall Street from Grand River Avenue. Set MH No. SA-25. Will close north lane on Saginaw Street east and west of Marshall Street for four weeks starting Monday, May 15, 2000. 46115 CSO PH III Seg 2 -Moores Park Trunk Sewer Contractor: TBD -Project Engineer: Gamble Notice to Proceed issued. Tentative start date is May 22, 2000, with bore at Moores Park. Utilities relocated in progress along Mt. Hope Avenue. Traffic will be curtailed on Moores River Drive at Moorse Park and Bradley Avenue. 00044 Alaiedon Township Trunk Sewer-Contractor: Scarlett - Project Engineer: Gamble Construction and restoration of force main is complete. Awaiting funding to add air injection station located at Jolly and Aurelius Road to contract. ENVIRONMENTAL 78023 Hope Soccer Complex-Contractor: E.T. McKenzie Company -Project Engineer: Ahmad Additional work for ditch grading and drainage improvement culverts in progress. Construction complete 12/13/99. Punch list items being completed. First fertilizing and mowing in progress, second application �.je late spring. Opening expected August 2 J. 46093 Diamond Reo Deep Acqu. Remed.: Contr. -Great Lakes Carbon Treatment- Project Engineer- Ahmad Construction and test operations complete. Plant currently closed for want of appropriate chemical feeds being arranged by WWTP. Final pay-estimate to be completed. 17042 Paulson Landfill Cap -Project Engineer-Ahmad Work specifications reviewed. Aerial survey complete, typographic maps and design in progress by SEG, expected bid date May 30, 2000. 46118 O&M Complex RAP -Project Engineer-Ahmad Met with MDEQ on March 17, 2000 for RAP guidelines. Scope of work for RAP submitted by SEG on April 2, 2000. Authorization for$18,325 awaited for SEG to proceed. SIDEWALK PROJECTS 01051 1999 Sidewalk Repairs A-Contractor: S&N Construction -Project Engineer: Danke Contractor continuing to replace sidewalk. PI IV for Michigan Avenue/Friendship Court approved 5/8/00. 55049 1999 Sidewalk Repairs B - Project Engineer: Danke G&M read low bidder on the project. Neighborhood bound by Holly Way, S. Holly Way, Revere, Peggy, Quincy, Boston and Pleasant Grove. PI IV approved, received bid recommendation, Notice of award and contract books prepared. 35059 Seven Block Sidewalk-Contractor: Butler Restoration - Project Engineer: Danke Project completed and closed. 36294 1999 Washington Square Stamped Concrete - Able Concrete -Project Engineer: Danke Punch list work remains.. 66056 2000 Sidewalk Area A- New area to be Stafford, Vans Ct, Laurie, Ora, Potter, Everettdale, Kessler, Pinewood, and Graham 37063 Michigan Ave Streetscape Phase 2 -L& L Concrete Construction - Project Engineer: Dykema Construction complete, preparing final change order. MISCELLANEOUS PROJECTS 46117 GM Infrastructure Improvements -Contractor: Angelo lafrate - Project Engineer: Gamble Awaiting approval from Human Relations to release final pay estimate. Contract has been balanced and Pay Estimate#20 is awaiting signature and notarization. Pedestrian Skywalk Repairs -Davis Specialty Contractors - Project Engineer: Danke Repairs to the MLK @ Webster/Newark structure will be done after school is out in the summer of 2000. Letter of Intent Projects 1. Arbor Drugs- Cavanaugh and Cedar- Storm sewer in Cavanaugh and replacement of Jessop Drain under parking lot has been completed, location of the replaced Jessop Drain needs to be described for modification to the easement. 2. Okemos Road Pump Station - Set can station and wet well, also set two -,Gaokted between bottom of station and support slab. Cored holes in wet well for inlet pipes. Began backfill around units. This project will be constructed as a hybrid letter-of-intent by Jackson National Life and will be turned over to the City for operation and maintenance after construction and property acquisition has been executed. 3. Hall of Justice-This project is complete. 4. Chiller utility: BWL bidding phase A. Have not heard if Phase B has been awarded. Meeting with BWL, Public Service, and the Principal Shopping District was held to discuss how the construction of the Chiller Utility impacts downtown. BWL 30"Water Main: Danke No action this week. tiP � SI �G' .. CITY OF LANSING PUBLIC SERVICE DEPARTMENT �l 124 W. Michigan Avenue • Lansing, MI 48933• (517) 483-4455 • FAX:(517)483-6082 http://ci.lansing.mi.us/depts/pubserv/pubserv.html David C. Hollister, Mayor OPERATIONS & MAINTENANCE DIVISION I: ADMINISTRATION A: Items Accomplished Month of April 2000: 1. Authorized to replace 120 manhole castings in the Tecumseh River area. 2. Set up training for Accident investigation for the Supervisors. 3. Attended a APWA Snow Conference. 4. Attended a CSO progress meeting. 5. Responded to a citizens complaint about a Alley. 6. Met with the Parks Dept. to discuss the grub problem and to establish a policy to deal with the problem. 7. Monitored the river levels due to a 3" rain fall. ll. SEWER MAINTENANCE: A: Items Accomplished Month of April 2000: 1. Cleaned 114,440 ft. of sanitary sewer. 2. Cleaned 400 ft. of storm sewer. 3. Cleaned 460 catchbasins. 4. Cleaned 35 manholes. 5. Televised 6,835 ft. of sewer. 6. Repaired 15 catchbasins. 7. Repaired 5 ft. of sanitary sewers. 8. Hauled 5 loads of debris from O&M Yards. 9. Reconstructed 5 catchbasins. 10. Adjusted 67 manholes for paving. 11. Abandoned 1 structures. 12. Cabled 4 sets of sewer. 13. Removed and installed 1 new manhole. 14. Attended training for Confined Space Entry. III. STREET MAINTENANCE: A: Items Accomplished Month of April 2000: 1. Utility Cuts Local & Major Streets - 5,307 sq. ft. 2. Potholes Local & Major Streets - 67.42 tons 3. Low Utility Cuts - 891 sq. ft 4. Utility Cuts after Sewer- 310 sq. ft. 5. Utility Cuts after Contractor- 486 sq. ft. 6. Curb & Gutter repair 109 In. ft. 7. Concrete removal - 170 sq. ft. 8. Set concrete forms - 180 sq. ft. 9. Sawcutting - 600 inch ft. 10. Recondition after Curb & Gutter- 20 In. ft. 11. Prismo seal - .4 Im. - 630 lbs. 12. Made hot asphalt- 37 tons 13. Wedged manholes - 58 14. Sidewalk repair- 352 sq. ft. 15. Hand skin patching - 75 tons IV. SURFACE MAINTENANCE: A: Items Accomplished Month of April 2000: 1. Swept Local\Major routes - 757 curb miles 2. Flushing Local & Major routes - 11 routes 3. Trash Run - 12 days 4. Picked up 9 violations in the Right of Way. 5. Picked up 96 items of debris in the Right of Way. 6. Handfilled gravel shoulders - 1.8 miles 7. Graded gravel streets - 1.75 miles 8. Graded gravel streets - 11 miles 9. Applied chloride to gravel streets - 1.5 miles 10. Brushed out Alleys & Dead-ends - 900 linear ft. 11. Mowed and performed weed control - 10 Acres 12. Delivered and retrieved barricades for 6 events 13. Hauled 134 loads of debris from O&M Yards 14. Salted on Majors\Bridges - 4 tons 15. Removed 4 salt bodies form trucks 16. Filled potholes on Major streets - 2 tons 17. Miscellaneous complaints - 55 V. SERVICE GARAGE: A: Items Accomplished Month of April 2000: 1. Opened 190 Work Orders, PM's 30 2. Painted Unit#951. 3. Repaired the rear door damage on Unit#966. 4. Replaced the hydraulic pump on Units #920 &#972. 5. Rebuilt the mower deck on Unit#682. 6. Rewired the packing controls on Unit#923. V: SOLID WASTE: A: Items Accomplished Month of April 2000: 1. Green bags: Cases sold - 256 Half Cases sold - 13 2. Stickers sold - 245 3. Bulk stops: 157 Bulk items: 188 4. Refrigerators: 12 5. Percentage Metals: 23.75% (average) 6. Compost Yards - Compost Delivered - 2,144 yds. 7. Refuse Yards - Refuse Delivered - 1,516 yds. 8. Recycle Tons of Recycle delivered - 390 tons 9. Violations Violation written - 122 Violations Reinspected - 121 t� SI �G' CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Avenue • Lansing, MI 48933• (517) 483-4455 • FAX:(517)483-6082 f P� http://ci.lansing.mi.us/depts/pubserv/pubserv.html cHIG David C. Hollister, Mayor WASTEWATER DIVISION Projects Training Provided SCADA project B (second phase) Notice to Finishing up the training of staff on Hoist Proceed signed and issued May 1, 2000. Swan operation. Lock-out/Tag-out, Accident Electric will begin planning construction schedule Investigation, confined Space Entry, Personal immediately. SCADA Project A is moving Protective Equipment. forward. Auto control of tertiary filters has begun. Operators will receive hands on training beginning Training on the use and implementation of the the week of May 8. Lansing Avenue Pump first phase of SCADA will begin next week. Station -working with the contractor and McNamee on the punch list. Abbreviations/Definitions Maintenance Influent- Untreated sewage coming into plant Effluent-Treated water discharged from plant Rehabilitation of influent flow bar screens is BOD - Biochemical Oxygen Demand continuing. SS - Suspended solids Total P - Total phosphorus Plant wide spring cleaning is underway; grounds VSS -Volatile suspended solids and buildings. Plant participated in "Clean Your NH3 -Ammonia Nitrogen Files"week and cleaned out the stockroom. Org-N - Organic Nitrogen Meaningless paper records from 20-30 years ago TKN -Total Kjedahl nitrogen were sent to recycling. mg/1 - Milligrams per liter(=parts per million) MGD - Million gallons per day Industrial Pretreatment NO2- Nitrite NO3 - Nitrate Continuing to work with Engineering and TS -Total solids contractors to complete the Diamond Reo site VS - (Total) volatile solids remediation system. Operational problems are KLBS - pounds x 1000 being resolved. SCADA- supervisory Control and Date Acquisition Cooperative effort with O & M Division, Engineering, and Building and Plumbing Code office to resolve sewer line problems from restaurant grease is going well. A plan has been developed and is being implemented. OPERATIONS PLANT INFLUENT SHEET SUPERINTENDENTS SIGNATURE FLOW BOD-5 SS TOTAL.P VSS NH3-N ORG-N TKN CHLOR- TOTAL MIN MAX TEMP pH ME DAY MGD MGD MGD DEG F SU m L 2 m L 2 m LBS m m LBS m m m gn TOTAL 681.07 9 10071 21138 261770.46270 MFAN 70 125 22S8 137 15 23 16.1 31.85 224.8MI 13.76 9.00 16.00 54 124 1.8 92 3.4 8.4 15.26 210.0 MAX 6036 13.80 1 37.00 1 59 I 7.7 I211 359 500 -76 6.2 1166 252 23.1 3457.07595 22 8 42 76 234.0 FINAL EFFLUENT FINAL CARBON BOD-5 SS TOTAL-P VSS TROD NH3-N FLOW REMOV REMOV REMOV DAY MGD m LBS % m LES % m LBS % m m MO LBS TOTAL 669.56 4616 10321 1363 567 8 MEAN 2232 t 185 0.0 2 0 369 0.0 0.299 49 0.0 1.6 1 0.105 203 MIN 13.76 1 0.2 0.122 0.2 1 0.014 MAX 46M 1 391 0.0 S.8 993 0.0 L024 118 0.0 4.4 2 0.749 191.6 FINAL EFFLUENT PH I DLSSLV i - _ FECAL COLIFORM CLOR- CLDR- CLOR- CLOR- CLOR- CLOR- OXYCEN -SU SAMPLE FLOW COUNT DAY m TIME MGD N/100ML m TOTAL �-- - ---� -- MEAN 73 3.7 1238 22 1 ---- MIN 6.7 73 r--- - t - --j -- - --- - -- - -- - - 19 - ---- --- -- - - ---- -- - -- MAX 8.2 .6 f 1630 1 55 92 I 237 -- - _RETENTIONBASIS OVERFLOW-SOUTH --'--- _ -- --- OVER TOTAL P _ VSS -=r= =-=T- --T= -- - j_ - ___ _ � _D[SSLV pH _ CL � CL _FECAL NH3-N ---- I me/L --LBS -m } LBS mg/1 -RESID - - -- ---- - FLOW _ - OXYGEN FEED RESID COLIF DAY MGD m LBS _ _ L m SU LBS mpJl I N/100ML me/L TOTAL 1157 13355 5683 165 ---MEAN 5.79 ----- - 317_ -- i 235 ' _6678 t00 2842 2.910 ----� - 1- ---L._. --L---�----= 83 -�--- =- --- LIME STABILIZATION. _ SUPERINTENDENTS SIGNATURE _ INFLUENT SLUDGE _ _ __ STABILIZED SLUDGE TO STORAGE --- - _ BIOSOLIDS SUPERNATANT FLOW Ts TS T pH FLOW pH- _ Ts TS -VS - - VS FLOW BOD-S _ SS VSS pH , TOT-P N-NH3 DAY KCAL y. I -KCBs 1 SU KGAL SU % - KLB_S % - -KCBs KGAL_. �- mg/1 mg/I '/. - --SU m - m TOTAL 0 0 ------ --- -0 -- i0��--- ----- MEAN 43 - 5.4 4.9 57.1 I 3t31 708 62.7 1 10.9 29.0 155.0 SLUDGE DEWATERING ANDRITZ PRESS _ _ ___ SUPERINTENDENTS SIGNATURE __ _ - -- --- - - QNFLUENTSLUDCE _ _ BELT FILTER PRESS CAKE ANDRITZ _ DEWATERING FILTRATE __ _ WET FLOW TS I TS I pH OPER YIELD_ TS TS VS VS FLOW BOD-5 SS VSS _ H TOT.P CAKE i - DAY KGAL 8A -t om --SU - - - ----- _ PJI � � P � --_ HRS KLB/HR Ji KLBS j �- KLBS KGAL m m •/. SU m KLBS AL --- -T 0 4.9 0 --' - 6 - -- - - - 0 3529 - -� - -- - ---- :.. � - 26.0 62.5 I. 2I49 593 5.9 I28 CITY OF LANSING ,. PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. j 732 City Hall C 'R j G Lansing, MI 48933 David C. Hollister, Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 April 17, 2000 __ Marilyn Slade - ci City Clerk71 �! , City Hall Lansing, Michigan w Re: Board of Public Service Approved Minutes Dear Ms. Slade: Attached are the approved Board of Public Service meeting minutes from the meeting held on February 10, 2000. Please place these minutes on file. Respectfully bmitted, �(�� a Faith Rach Recording Secretary Enclosure CC' Mayor David Hollister Joseph Graves, Chief of Staff City Council U:\wp\ferdocs\PubSvcBd\mintran.itr REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 10, 2000 PRESENT: Ron Bloomberg, Dale Copedge, Rich Kibbey, Rita Klein, and June Knostman ABSENT: Gilda Richardson and Don Stypula STAFF: Dean Johnson, Michael Navabi, and Faith Rach VISITORS: Kendall Perry CALL TO ORDER - The meeting was called to order at 11:45 p.m. by Chair Bloomberg at the Wastewater Treatment Plant Administration Office. 1) ROLL CALL- Quorum present. 2) APPROVAL OF BOARD MINUTES - Knostman moved, Klein seconded, MOTION CARRIED, to approve the minutes from the meeting held January 13, 2000. Copedge moved, Klein seconded, MOTION CARRIED, to approve the minutes from the meeting held January 27, 2000. 3) CITIZEN COMMENTS - Mr. Navabi introduced Mr. Perry who is a potential Board candidate for Ward 2. Mr. Perry presented a brief summary of his employment and educational background and interests. The committee welcomed Mr. Perry. 4) ACTION ITEMS - a. Mr. Navabi presented a letter that the Public Service Department prepared in response to the concerns raised by Ms. Kate Koskinen at the January 13, 2000 Public Service Board meeting. The committee discussed various aspects of the letter. On the section that addressed the issue of placing all overhead wires underground, Mr. Kibbey asked the Public Service Department to research the feasibility of installing 8" pipes underground where two separate conduits could be placed. One conduit could house telecommunication wires and the other power lines. Mr. Johnson explained that this is not his area of expertise and the Board of Water and Light would be a better source for this information. Mr. Copedge suggested that the sentence stating "people like shared driveways," should be removed from the letter. Mr. Navabi noted that the City does not allow shared leads. Mr. Kibbey explained that we need to provide some general guidance as to what the City's policy is when a shared lead exists. There is a shared lead in Ms. Koskinen's front yard and she spent a great deal of money to take care of it. Ms. Koskinen has her own lead to the main but her neighbor's sewer BOARD OF PUBLIC SERVICE Minutes of February 10, 2000 Page 2 was stubbed into Ms. Koskinen's lead. The committee continued to discuss the letter and suggested minor revisions. Mr. Kibbey offered to assist with this process. Bloomberg moved, Klein seconded, MOTION CARRIED, to forward the letter prepared by the Public Service Department to Ms. Koskinen with the revisions that were discussed. b. Mr. Bloomberg distributed a draft letter addressed to the City Council regarding the Department's need to purchase a baler for Recycling Services. Mr. Copedge suggested the inclusion of the additional maintenance costs incurred from storing equipment out-of-doors. Copedge moved, Knotsman seconded, MOTION CARRIED, to forward the letter to the City Council with the revision. 5) SPECIAL COMMITTEES/SPECIAL REPORT - None. 6) REPORT OF OFFICERS - None. 7) DIRECTOR'S REPORT - 1) Mr. Navabi discussed the status of staff vacancies in the Department. There are two vacant Engineering positions. Approval has been given to fill positions that make up the Crew 7. These positions will be filled sometime in May. 2) Rain Fee Decision - Mr. Bolt has appealed the Appellate Court's decision to the Michigan Supreme Court. 3) Major Projects - • Jackson National Life project is making progress. • Meetings are being held to explore future development in the Lansing area. • G.M. is considering another plant location in the area. • Developing a work plan for the 8 Year/$7 Million program for next fiscal year. • CSO projects are all going well. • Hope Soccer Field project is completed. An opening ceremony will be held sometime this spring. • 425 Agreement- Still waiting to hear from Engineer of the Governor's Club. d. During the month of May 2000, the Public Service Department is planning a water quality awareness week celebration at the Wastewater Treatment Plant. e. Meetings are still being held regarding the purchase of the baler for the Recycling Services. The Department has hired a company from Grand Rapids who will bring in BOARD OF PUBLIC SERVICE Minutes of February 10, 2000 Page 3 an unmounted compactor to compact the back-log of recycling materials and have it hauled away. f. Funding for winter activities (snow removal, etc.) are still at sufficient levels. To date, $500,000 has been spent. This represents a little less than half of the annual allocation for these services. g. O & M building addition is on schedule and we are currently in the final design stages. h. The Department is continuing to work with the Board of Water and Light to address individual needs of each entity by combining these needs into one contract. i. Public Service administrative and engineering staff will be attending a satellite video program, along with other municipalities, for training on the Phase II Non-point Source Pollution Control project. We are still advocating the restoration of the Stormwater Engineer position and the Engineering Technician position along with additional consultant work to assist in administering this program. 8) CITY ENGINEER'S REPORT - Copies of the Engineering Report were distributed to board members. Mr. Johnson provided a summary of the Engineering Report. a. Staffing - Mr. Johnson noted the following staffing issues. • One vacant Engineer 34 position has been filled with an internal candidate, Dan Danke, which created a vacancy for a Engineer 33. A recommendation has been made for a second candidate to fill the vacant Engineer 34 position. The Technician 28 position is still vacant. Mr. Johnson noted that he has reorganized his staff. Bob Rose will be supervising the Engineering Technicians and Engineering Assistant. Michele Greko has been hired to fill the vacant Senior Clerk 23 position. (12:45 Mr. Copedge left to attend to other commitments.) b. Construction activities - • MLK north from Grand River Avenue to Sheridan Road and the MLK Bridge - Construction work will make this area very busy. Mr. Johnson indicated that traffic will be re-routed. A press release will be distributed to the general public. Area schools will be notified if classes are still in session. Ms. Klein noted that the City needs to clearly communicate to the public which bridge this is. • Michigan Avenue - Mr. Kibbey asked if this is the last of the construction on Michigan Avenue. Mr. Johnson stated he would have to double check. • Shoreline improvement project on Moores River Drive - Mr. Navabi indicated this project is about 20% complete. Mr. Johnson indicated that this is currently a study area for traffic calming. BOARD OF PUBLIC SERVICE Minutes of February 10, 2000 Page 4 Mr. Johnson continued to discuss the details contained in the report. 9) UNFINISHED BUSINESS - None. 10) NEW BUSINESS - None. 11) OTHER BUSINESS - a. Ms. Knostman asked about the status of the video on water indicating that she would like to present it to a mid-Michigan group. Mr. Navabi indicated that the video has not yet been prepared. MDEQ has not yet released all pertinent information. It will probably be a couple of months before most of the information is gathered. The video will be produced in two parts; one which will be based on CSO activities and the other Phase II Non-source Point Pollution. The video should be very accessible by the general public, however it will be awhile before the video will be ready. Mr. Bloomberg noted that the Michigan Municipal League may be a good source for information. Mr. Johnson mentioned that the Michigan Municipal League has an extensive video library. b. Ms. Knostman suggested that a member of the City Council be invited to join a Board meeting so that they have a better understanding of what the largest budget item in the City budget is and how well informed the committee members are. Mr. Bloomberg stated he will try to arrange to have a Council member present at the next meeting. C. Ms. Knostman suggested that Board members visit the 0 & M Division and see how well the Division is run. Ms. Knostman complimented Mr. Campfield for his ability to keep operations running smoothly and efficiently. The work is varied and the work is offered to anyone who is capable of doing the work. Ms. Knostman noted that Mr. Campfield is wise to build reserves each year so there are funds available when the need arises to replace equipment that has depreciated. If we could have City Council members familiar with the work that this Department performs perhaps there would be greater support for what the Department is trying to accomplish. The better informed City Council can be, the less difficulty the Department will have in trying to put forth a good, solid idea. d. Mr. Kibbey mentioned that he hopes we continue to make explicit this Board's support. Mr. Kibbey noted two things: 1)its not a good idea to micro-manage acquisition contracts 2)the City should establish a replacement fund for equipment. Many of the other departments refer to general maintenance or worn equipment as capital improvement items. Mr. Johnson noted that this is a problem the Public Service Department faces with the budget. There is a small amount of money used across the City for capital improvements and other departments have needs that the Council feels have greater priority thereby pushing Public Service requests to a lower position on the list. Mr. Kibbey explained there are items submitted by other departments that shouldn't be on the capital improvements list because they are not capital improvements. BOARD OF PUBLIC SERVICE Minutes of February 10, 2000 Page 5 12) COMMUNICATIONS - None. 13) ADJOURNMENT-The meeting was adjourned at 1:15 p.m. Respectfully submitted, Faith Rach Secretary to the Board UAPUBSVCBDWIINUTES\02-10-OOMINUTES SI �' PUBLIC SERVICE DEPARTMENT 732 City Hall 124 W.Michigan Ave. Lansing,MI 48933 (517)483-4455 FAX:(517)483-6082 jcHIO �' MARCH, 2000 David C. Hollister, Mayor MONTHLY ACTIVITY REPORT ADMINISTRATION The following is a short summary of administrative activities for the month of March, 2000. • Financing investigation looking for funds in environmental accounts for an item at Crego Park • Meetings on major projects such as Jackson National Life, Meridian Township 425, and Delta/GM proposal. Mostly looking for funding options and system needs. • CSO projects, planning, design, construction, funding. Assisting coordination of BWL water projects with CSO projects using same consultant and contractors to share savings in project cost and reduce their entry into areas we have just completed. • Completed Sewage Fund Rate Model and submitted to Finance reflecting most recent considerations such as loss and gain in system use due to changes at GM Plants. • Completed review of Sewage Fund CIP projects, status, funding, anticipated long term needs. (Life to date on multi-year projects does not function on the financial management system, so it takes some time to evaluate these projects.) • Ordinance change processed through City Council to make discharge of downspouts and roof drains from residential properties to combined sewers a violation. This action required through the NPDES Permit implementing a new state law. • Continued work on Phase II Stormwater, watershed issues. Working with regional group. Investigate grant funding options. • Two job content committee meetings for Teamster 580 positions. • Prepare a paper titled "Private Property Inflow Removal- A Tale of Two Cities, Lansing & Port Huron, Michigan". It will be presented at the Collection Systems Wet Weather Pollution Control: Looking into Public, Private, and Industrial Issues Conference in Rochester, NY on May 9, 2000. The conference is sponsored by the Water Environment Federation. • Two days in negotiations with Teamster 580 bargaining units. • Work on FY 2001 Budget modification and review of Finance written material for presentation to Council. • Responses to issues for tize and ot$er de artments. qua �pportunity Employer" ENGINEERING CONSTRUCTION STATUS April 13, 2000 Administration Engineer 33/34: Received responses for Engineer 33. Have approval to use responses to Engineer 33 for both positions. Engineering Technician 28: Waiting for referrals from Personnel. Seasonal Technicians: Requested to Personnel to hire two seasonals. STREET PROJECTS 01046 1999 Local Streets #1 -Contractor: Spartan Asphalt-Project Engineer: Dykema Completed, except for speed humps on New York& Massachusetts 01047 1999 Local Streets #2 - Project Engineer: Danke Construction Started on October 4, 1999 Completed streets: Conrad, Richwood, Marywood, Hillcrest, Truxton, Grenville, Guilford Streets to be completed in Spring 2000: Cooley, Ferley,Harold, Palmer, Potter, Lucie, Ora Construction to resume this month, asphalt plants open April 17 01048 1999 Street Reconstruction - Contractor: L&L Construction, Project Engineer: Dykema Completed: Olds Avenue (N.B. MLK to Middle St) Pine Street (Genesee to Saginaw) Cleo Street (Oakland to Willow) Iverness Avenue (Ionia to Shiawassee) Curb & gutter and leveling course complete: Kirby Drive (M.L.King to M.L.King) Valencia (M.L. King to west end) Clifton Ave (Mt Hope to Pacific) Intersection of Capitol & Dwight Start April 17: Edison St (Cedar to Ray) Grant St (Riley to North end) Lenawee St (Butler to M.L. King) (on hold) 01053 2000 O & M Overlay - Project Engineer: Danke Work completed: Braeburn - Monticello to E. End Mary- Pleasant Grove to Richmond Cabot- Deerfield to 2903 Cabot Monticello - Coachlight to E. End Dansbury Common - Monticello to E. End Penrose - Wexford to Catalpa Deerfield - Fielding to S. of Cabot Radford - Monticello to E. End Greenbelt- Ingham to Deerfield Rayborn - Malibu to Continental Independence - Coachlight to E. End Scotmar- Miller to Maisonette Ingham - Fielding to Hillcrest Viola - Wexford to Catalpa MacDougal - Glenburne to Cul -de-sac Waycross- Norburn to E. End Maisonette - Scotmar to E. End Wayfarer- Coachlight to Foxpoint Marscot- Waycross to Miller Work remaining, O&M started raising castings: Biltmore - Marquette to Green Oak Gatsby- Delta River to N. End Brad - Washington to W. End Marquette- Hollywood to Biltmore Calson - Donson to Dadson Pheasant- Pollard to Newark Chesapeake - Warrington to Raritan Picardy- Webster to Pollard Coolidge- N. Grand River to S. End Raritan - Chesapeake to Ellendale Dadson - Meese to E. End Ridgefield - Meadowlane to Glencoe Davidson - Vickie to Holmes Vernson - Dadson to S. End Delaware -Annapolis to Chesapeake Vickie - Davidson to Stabler Diehm - M.L. King to Hollywood Warrington - Ellendale to Chesapeake Ellendale - Northrup to Miller 01054 2000 Major Street Resurfacing - Project Engineer: Dykema Contract to Purchasing for review. Bid date of 5/9/00. Page 1 of 4 signage. Switched traffic over to north side of Michigan Avenue, three lanes and shut down south side of Michigan Avenue. 27061 CSO PH III Seg 2 - Red Cedar Area K-Contractor: TBD - Project Engineer: Gamble Project awarded to E.T. MacKenzie. Construction start set for April 24 on project areas South of Grand River Ave. 46115 CSO PH III Seg 2 -Moores Park Trunk Sewer Contractor: TBD - Project Engineer: Gamble Project awarded to E.T. MacKenzie. Construction start set for April 24 on project areas in Moores Park. 00044 Alaiedon Township Trunk Sewer-Contractor: Scarlett - Project Engineer: Gamble We are processing change order to add an air injection station to this contract. This station will be located South of the intersection of Aurelius and Jolly Roads. All work associated with the force mains, with the exception of restoration, is complete. ENVIRONMENTAL 78023 Hope Soccer Complex - Contractor: E.T. McKenzie Company -Project Engineer: Ahmad Construction complete 12/13/99. Punch list items being completed. Contractor to mow and fertilize playgrounds till Spring 2000. 46093 Diamond Reo Deep Acqu. Remed.: Contr. -Great Lakes Carbon Treatment - Project Engineer-Ahmad Construction complete, Treatment system test operations started on 9/30/99. Contractor is coordinating with WWTP for smooth operation & removal of bottlenecks. Completion of punch list items in progress. Final pay- estimate to be completed. 17041 Paulson Landfill Cap - Project Engineer-Ahmad Aerial survey complete, typographic maps and design in progress by SEG, prelim design expected by mid April, expected bid date third week of May 2000. SIDEWALK PROJECTS 01051 1999 Sidewalk Repairs A - Contractor: S&N Construction - Project Engineer: Danke Tecumseh River, Edgebrook and Wesley concrete placed. Princeton and Chicago removals and forming. 55049 1999 Sidewalk Repairs B - Project Engineer: Danke G&M read low bidder on the project. Neighborhood bound by Holly Way, S. Holly Way, Revere, Peggy, Quincy, Boston and Pleasant Grove. 35059 Seven Block Sidewalk - Contractor: Butler Restoration - Project Engineer: Danke Working of final change order closing of the project. 36294 1999 Washington Square Stamped Concrete - Able Concrete - Project Engineer: Danke Punch list work started 3/31/00. 66056 2000 Sidewalk Area A- New area to be Stafford, Vans Ct, Laurie, Ora, Potter, Everettdale, Kessler, Pinewood, and Graham 37063 Michigan Ave Streetscape Phase 2 -L & L Concrete Construction - Project Engineer: Dykema Construction complete, preparing final change order. MISCELLANEOUS PROJECTS 46117 GM Infrastructure Improvements - Contractor: Angelo lafrate - Project Engineer: Gamble Final pay estimate has been prepared and we are awaiting approval from Human Relations to release final retaining and the final payment to the contractor. Two punch list items will be added to separate contract this Spring. Pedestrian Skywalk Repairs - Davis Specialty Contractors - Project Engineer: Danke Repairs at the Gr. River @ Massachusetts, Kendon @ Penn, Cedar @ Kaynorth, and the Kalamazoo @ Holmes St. structures are complete. Repairs to the MLK @ Webster/Newark structure will be done after school is out in the summer of 2000. Emergency welding was performed on the ped bridge at Grand River and Delta River. Letter of Intent Projects 1. Arbor Drugs - project is complete 2. Jackson National Life - Sanitary Sewer to Main Building - complete 3. Okemos Road Pump Station - This project will be constructed as a hybrid letter-of-intent by Jacksion National Life and will be turned over to the City for operation and maintenance after construction and property acquisition has been executed. 4. Hall of Justice - Project is complete Page 3 of 4 01055 Washtenaw-Capital to Grand&Shiawassee -Larch to Pennsylvania(STP) -Project Engineer: Dykema Final plans submitted to MDOT . Mill & Resurface. June bid letting. 01056 2000 Local Street Resurfacing - Project Engineer: Dykema Bid April 11, apparent low bidder Spartan Asphalt. 01057 2000 Local Street Reconstruction- Project Engineer: Dykema Final plans comple, PI II for Leawood, Heald Place approved by council. Bid date May 16. 01058 2000 Major Street Reconstruction -Project Engineer: Dykema Ottawa Street- Public Meeting held on February 24 to get input on street width/ parking options. Street width varies 31'to 41' - new design will be 31'throughout. Goal - June bid letting. 15079 M.L. King -Grand River Ave to Sheridan (STP) -Project Engineer: Danke 5/5/00 MDOT bid letting. 16070 Sheridan Road (STP -east of Turner St) - Project Engineer: Dykema Public Meeting scheduled for April 18 at Sheridan Elementary. GI took place on February 11, Scheduled for June 9 MDOT bid letting, Revised target construction start date July 31. PI II approved Feb. 14. Final plans to MDOT on March 31. 27058 May & Prudden Streets -Contractor: E.T. MacKenzie - Project Engineer: Gamble Phase III design completed. Awaiting completion of Bid package and acquisition of property. Scheduled construction for this season. 44027 Moores River Drive Shoreline Improvements & Street Reconstruction - Project Engineer: Dykema Bank stabilization complete, piers complete, storm drainage facilities complete, machine grading started. Grading for curb on south side. Completion date: mid July. 58029 Forest Road Bike Lanes -Contractor: Spartan Asphalt -Project Engineer: Dykema/Danke Construction complete, punch list items to be completed in the Spring. 67063 Pennsylvania Ave -S. Dexter to Cavanaugh (STP) -Project Engineer: Dykema CCE preparing final plans. No easements or assessments required! GI held on 3/31. July MDOT bid letting. 68046 Jolly Road - Pinetree to Dunckel (STP) - Project Engineer: Dykema DEQ wetlands permit submitted. Agreement reached with property owner at PineTree to acquire R.O.W. GI held on 3/31. Plans submitted to MDOT for June bid letting. 78025 Jolly Road -Collins to Pinetree (STP) - Contractor: C&D Hughes - Project Engineer: Ahmad Work started on 8/3/99, base and leveling courses installed, opened to traffic with temp pvmt marking on 9/3/99. Guardrail and seed/mulch has been completed. Wearing course will be placed Spring 2000. 74087 Miller Road -Waverly to Pleasant Grove (STP) -Contractor: Cadwell Bros. - Project Engineer: Ahmad Sanitary and Storm sewer installation between Waverly Road and Coach Light Commons complete. Road base and leveling courses installed, opened to traffic for the winter season. Wearing course on this section and remaining construction on section between Pleasant Grove and Wise Road work resumed April 10. MDOT Mill/Resurface of Cedar& Larch: Danke Start date 4/3/00. BRIDGE PROJECTS 46106 M.L. King Bridge over Grand River- Project Engineer: Gamble Pre-construction scheduled April 17. Contractor awarded to Davis Construction. XXXX Received Critical Bridge Funds for Elm Street Bridge SEWER PROJECTS 35056 CSO Ph II Seg 4 -022 Area Separation -Contractor: K& R - Project Engineer: Gamble City is reviewing final documents and preparing final balancing change order. Punch list items were found after reviewing sewer video tapes. Minor repairs may be necessary early this Spring. 27059 CSO Ph III Seg 1 - Northeast Sanitary Interceptor- Contractor: Lanzo - Project Engineer: Gamble Set up detour for Grand River Avenue,between Center and Larch Streets. Cut and capped W.M. on north side of Grand River Avenue at Center Street. Installed dewatering wells along north side of Grand River Avenue,between Center and Larch Streets. Located potential environmentally impacted soil at approximately sta. 14+50 to east,along Grand River Avenue. Soil samples taken between Center and Cedar Streets. Environmental Consultant DLZ onsite and performing investigation of soil and ground water. Began sanitary sewer at ME No.4 to east,had to remake MH No. 413. Began bore and jacking pit east of Cedar Street on Grand River Avenue, approximate location of MH No. 6. 37066 CSO Ph III Seg 1 - Red Cedar G/H Sub Area -Contractor: Barnhart& Son -Project Engineer: Gamble Removed bump outs on the north side of Michigan Avenue at intersections of Fairview and Clemens. Rebuilt flow channel in ME No. 29A per W.C.D. No. 110. Stripped Michigan Avenue from Fairview to Holmes and set-up traffic control Page 2 of 4 5. Chiller utility: BWL to open bids on 4/14/00. BWL 30"Water Main: Danke Work is completed except for testing. Attended meeting with BWL about modify procedure for future large projects. BWL agreed to letter of intent and 3`d party materials testing. S:\WP\DATA\PROGRESS\CON00-Apr10.wpd Page 4 of 4 . y�N SING PUBLIC SERVICE DEPARTMENT 732 City Hall 124 W.Michigan Ave. -i Lansing,MI 48933 (517)483-4455 FAX:(517)483-6082 fcHIC �' David C. Hollister, Mayor OPERATIONS AND MAINTENANCE DIVISION I. SEWER MAINTENANCE: A. Items Accomplished Month of March 2000: 1. Cleaned 158,705 ft. of sanitary sewer. 2. Cleaned 195 ft. of storm sewer. 3. Cleaned 417 catchbasins. 4. Cleaned 37 manholes. 5. Televised 2,765 ft. of sewer. 6. Repai.red 6 catchbasins. 7. Repaired 43 ft . of sanitary sewers. 8. Repaired 5 manholes. 9. Hauled 27 loads of debris from O&M Yards. 10. Reconstructed 6 catchbasins. 11. Adjusted 13 manholes for paving. 12. Abandoned 2 structures. 13. Cabled 6 sets of sewer. II. STREET MAINTENANCE: A: Items Accomplished Month of March 2000: 1. Utility Cuts Local & Major Streets - 4,568 sq. ft. 2. Potholes Local & Major Streets - 80.96 tons 3. Low Utility Cuts --- 2,811 sq. ft 4. Utility Cuts after Sewer - 289 sq. ft. 5. Curb & Gutter repair 44 ln. ft. 6. Concrete removal - 200 sq. ft. 7. Set concrete forms - 180 sq. ft. 8. Recondition after Curb & Gutter - 56 ln. ft. 9. Hauled 5 loads of debris form O&M Yards. 10. Priso Seal - 3 lm. - 3,870 lbs. 11. Made hot asphalt - 29 tons 12. Sidewalk repair - 180 sq. ft. 13. Fixed 9 mailboxes. 14. Removed snow fence. 15. Concrete sawing - 528 inch ft. 16. Graded gravel shoulders - 3 miles "Equal Opportunity Employer" III. Surface Maintenance: A: Items Accomplished Month of March 2000: 1. Swept Local\Major routes - 899 curb miles 2. Flushing Local & Major routes - 4 routes 3. Trash Run - 12 days 4. Picked up 5 violations in the Right of Way. 5. Picked up 53 items of debris in the Right of Way. 6. Handfilled gravel shoulders - 1 mile 7. Cleaned 105 catchbasins. 8. Brushed out Alley & Dead-ends - 4,500 linear ft. 9. Hauled 200 loads of debris from O&M Yards. 8. Salted on Majors\Bridges - 18 tons 9. Filled potholes - 20.9 tons 10. Repaired guardrail - 60 linear ft. 11. Miscellaneous complaints - 90 IV. Administration: A: Items Accomplished Month of March of 2000: 1. Investigated a safety hazzard concerning on the Trucks. 2. Worked on the building layout. It was revised due to Building Code requirements. 3. Prepared 2 cost estimates for the removal and replacement of manhole Castings & sweeping around Plant 1 for the new Building addition. 4. Set up training for Accident Investigation for the Supervisors. V: Solid Waste• A. Items Accomplished Month of March 2000: 1. Green bags: Cases sold - 201 Half Cases sold - 22 2. Stickers sold - 225 3. Bulk stops: 191 Bulk items: 233 4. Refrigerators: 29 5. Percentage Metals: 28% (average) 6. Compost Yards -Compost Delivered - 0 7. Refuse Yards - Refuse Delivered - 1,534 yds. 8. Recycle Tons of Recycle delivered - 487.3 tons 9. Violations Violation written - 104 Violations Reinspected - 99 VI. SERVICE GARAGE: A: Items Accomplished Month of March 2000: 1. Opened 164 Work Orders, 17 PM's 2. Prepared the Composts Trucks for the Compost season. 3. Replaced the brakes on various trucks. 4. Replaced the burner in Unit #737. 5. Repaired and painted the cab damage to Unit #968. 6. Replaced the drive system to the side box on Unit #959. SI � PUBLIC SERVICE DEPARTMENT 732 City Hall 124 W.Michigan Ave. Lansing,MI 48933 (517)483-4455 FAX:(517)483-6082 David C. Hollister, Mayor WASTEWATER DIVISION "Equal Opportunity Employer" OPERATIONS wAs I LVVA ILK UIVISIUN MONTHLY STATUS REPORT MARCH 2O00 / PLAN•ITINFLUENT SHEET SOERINTENDENTS SIGNATURE FLOW _ BOD-5 SS TOTAL-P VSS NH3-N ORG-N TKN CHLOR- TOTAL MIN MAX TEMP pH IDE DAY MGD MGD I MCD DEG F SU -ZAI LBS 2 .14 LBS 0 LBS mA mA m -TOTAL-A, 112.04 6427 9072 22604 79116 1636 26.63 57 't.° 7.2. 145 207 205 293 5.1 729 142 1&0 _ 25M 14.0 33.19 1953 MiN I4.82 12.00 20.00 55 7.0 90 120 2.2 88 4.8 82 2L67 112.0 MAX 22.47 1 21.00 39.00 58 7A 197 327 456 736 1;.4 933 300 15.4 3716 19.2 39.07 256.0 FINAL EFFLUENT SUPERINTENDENT'S SIGNATURE FINAL CARBON BOD-5 SS TOTAL-P VSS TBOD NH3-N NO2 NO3 FLOW REMOV REMOV REMOV DAY MGD m LBS % m LBS % mrJI LBS % -rA mn LBS MA 7:MM AL 531.92 4439 5015 2771 6615 N 17.16 1 143 993 1.1 162 995 0.627 89 373 1.0 1 0.144 213 N 14.74 1 98.9 0.3 98.9 0.258 74.0 03 I 0.019 X 21.97 1 193 ".5 6.4 876 99.9 1.160 158 95.7 6.0 1 0.961 158.6 FINAL EFFLUENT pH DISSLV FECAL COLIFORM CLOR- ABBREVIATIONS/DEFINITIONS OXYGEN SAMPLE FLOW COUNT IDE Influent-untreated sewage coming into the plant DAY SU TIME MGD f!/100ML Effluent-Treated water discharged from the plant TOTAL BOD-Biochemical Oxygen Demand MEAN 73 SA 1152 18 1 203 SS-suspended solids MIN 7.0 73 715 9 0 194 Total P-total phosphorus MAX 73 9.7 1715 29 37 zz4 VSS-volatile suspended solids NH3-N-Ammonia Nitrogen SLUDGE DEWATERING ANDRITZ PRESS Org-N-Organic Nitrogen INFLUENTSLUDGE 0 BELT FILTER PRESS CAKE ANDRI'IZ TKN-total Kjedahl nitrogen FLOW IS TS pH OPER YIELD TS TS VS VS m /l-milligrams r liter - arts g g per (-p per million) DAY KGAL % KLBS SU HRS KLB/HR % KLBS % KLBS MGD-million gallons per day TOTAL I085:: e:..299. los 2» 0 NO2-n'Rrite MEAN 136 3.6 5.9 14 25.8 73.1 NO3-nitrate MIN 82 IA 5.7 12 22.7 70.0 TS-total solids MAX 191 6.2 41 6.2 15 29.7 44 75.2 VS-(total)volatile solids KLBS-pounds x 1000 LIME STABILIZATION INFLUENT SLUDGE STABILIZED SLUDGE TO STORAGE FLOW TS TS pH FLOW pH TS TS VS VS DAY KGAL % KLBS SU KGAL SU % KLBS % KLBS TOTAL 2640 865 2640 987 570 elAlZAKr�-.-,_17f w:". -..:.•3-!:.._ 3.i 176 43. 573 MIN 120 25 53 60 1 33 48.4 MAX 240 53 86 6.0 240 123 1.7 98 62.7 56 PROJECTS INDUSTRIAL PRETREATMENT SCADA project B(second phase)bid opening was February 29,2000 Working with Engineering and contractors to complete the Diamond Reo Low bid was Swan Electric-$2.517 M site remediation system. Operational problems are being resolved. Recomendation of contract award forwarded to finance. Working with O&M Division,Engineering,and Building and Plumbing Code office to resolve Lansing Avenue Pump Station-working with the contractor and McNamee on the punch list sewer line problems from restaurant grease. Developing a plan of coordination to eliminate overflow of grease from grease traps which are poorly managed by restaurants. New telephone system installed and operational Completed annual IPP status report to the MDEQ and submitted it. MAINTENANCE Gathered information for FOIA request from Tetra Tech on GMC ammonia and grease and oil discharges. Rehabilitation of influent flow bar screens. Original manufacturer(Fairfield)has been contracted to Request was fulfilled, provide replacement structures and perform the work. Two of the four are completed. The repair of the remaining two will be started in approximately two weeks. TRAINING PROVIDED Plant wide spring cleaning is underway; grounds and buildings. Hoist operation; Lock-out/tag-out;Accident Investigation,Confined Space Entry;Personal Protective Equipment �P � SIB CITY OF LANSING PUBLIC SERVICE DEPARTMENT 1` ~� 124 W. Michigan Ave. 732 City Hall �Jl i,;'; v(I C H j G Lansing, MI 48933 David C. Hollister, Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 February 21, 2000 Marilyn Slade City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Slade: Attached are the approved Board of Public Service meeting minutes from the meetings held on January 13 and January 27, 2000. Please place these minutes on file. Respectfully submitted, Faith Rach Recording Secretary Enclosure cc: Mayor David Hollister Joseph Graves, Chief of Staff U:\wp\ferdocs\PubSvcBd\mintran.itr REGULAR MEETING _ OF THE BOARD OF PUBLIC SERVICEJ SPECIAL MEETING ^r MINUTES OF CITY CLEMlk JANUARY 27, 2000 PRESENT: Ron Bloomberg, Dale Copedge, Rita Klein, June Knostman, and Don Stypula ABSENT: Richard Kibbey and Gilda Richardson STAFF: Jim Campfield, Michael Navabi, Faith Rach, and Jimmy Spangler VISITORS: Norbert Klein CALL TO ORDER- The meeting was called to order at 11:45 p.m. by Chair Bloomberg at the Wastewater Treatment Plant Administration Office. 1) ROLL CALL - Quorum present. 2) CITIZEN COMMENTS - None. 3) ACTION ITEMS - a. Public Service Budget FY 2000-2001 Mr. Navabi and Mr. Spangler gave an overview of the proposed budget, with division head Campfield discussing his specific fund. Mr. Navabi discussed each funding category. Mr. Navabi noted that the department has lost 12-15 positions since 1991 and has gained at least four new programs since 1991. These programs include: since 1992 CSO Elimination Program; since 1993 Recycling and Composting Program; since 1998 Keep GM campaign; and with FY 2001 we will be adding a new program called the National Watershed Phase II Non-point Source Pollution Control Program. Staffing additions to the proposed budget include restoring the Stormwater Engineer and Technician positions in order of perform activities associated with fulfilling requirements of the National Watershed mandates. Another program included in the budget for FY 2001 includes funding for a consultant who will design the stormwater program. Discussions continued on various aspects of the budget proposal. Stypula moved, Copedge seconded, MOTION CARRIED UNANIMOUSLY, to approve the Department's budget submission as presented and to approve submittal of a resolution with the following specific recommendations: (a) Continuation of the 8 Year/$7 Million Road Program to eliminate the back-log. (b) CIP funding to improve the Sycamore-Lindbergh sanitary sewer due to basement flooding. (c) Continue with the CSO program on schedule and on budget. (d) Restore funding for two stormwater positions. (e) Purchase a baler as soon as possible. (f) Take advantage of any funding sources including ACT 51 to address the critical condition of bridges. BOARD OF PUBLIC SERVICE Minutes of January 27, 2000 Page 2 (g) Repair the block and Quonset building which holds expensive 0 & M equipment. (h) Funding to build a new salt storage bin. (4) UNFINISHED BUSINESS - a. Public Service Board Evaluation Board members discussed and all agreed on revisions to the Board Evaluation letter. All members agreed that the letter should accompany the final budget proposal. ADJOURNMENT -The meeting was adjourned at 1:30 p.m. Respectfully submitted, `ja'ik q Faith Rach Secretary to the Board U:\PUBSVCBD\MINUTES\01-27-OOMINUTES REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MINUTES 40 JANUARY 3O 000 �.,',`�,r;°r �,11)'CLS'a�� PRESENT: Ron Bloomberg, Dale Copedge, Rita Klein, June Knostman, and Don Stypula ABSENT: Richard Kibbey and Gilda Richardson STAFF: Chad Gamble, Dean Johnson, Michael Navabi, and Faith Rach VISITORS: Kate Koskinen CALL TO ORDER - The meeting was called to order at 11:45 p.m. by Chair Bloomberg at the Wastewater Treatment Plant Administration Office. 1) ROLL CALL - Quorum present. Board members viewed a video on the Public Service Department that conveys general information on all operational aspects of the department and provides an overview of the CSO Program. The video was produced in December 1999. 2) APPROVAL OF BOARD MINUTES - Stypula moved, Klein seconded, MOTION CARRIED, to approve the minutes from the meeting held October 21, 1999. Klein noted three corrections: (1) item 6, Solid Waste Division; should state that "Mr. Chalker presented a cost effective analysis for a new baler station." (2) item 6, Solid Waste Division; "wether" should read "whether" (3) item 8, Mr. Copedge's comments regarding fiber optics should be given separate designation as letter'T'. The minutes were approved as revised. Klein moved, Stypula seconded, MOTION CARRIED, to approve the minutes from the meeting held December 16, 1999. Ms. Klein noted the following correction: Item 7.k. "member" should read "members". The minutes were approved as revised. Ms. Knostman asked the date of the music festival noted under item 7.i in the December minutes. Mr. Navabi stated that the festival will take place the last week of July 2000. Mr. Stypula asked if the origin of the acid spill that occurred on December 12, 1999 had been revealed. Mr. Navabi explained that it is possible an entity outside of the city ran the acid through a manhole on the southwest side of the city. Interviews with local industries have been conducted and the incident has been reported to the police. Tests were conducted near many industries to find traces of chemicals. Nothing more conclusive is known at this time. Ms. Knostman made reference to item 7.11. of the December minutes and asked if the budget figure for the road program will stay in tact for FY 2001. Mr. Navabi noted that this issue will be discussed at a later time in the meeting. 3) CITIZEN COMMENTS - Ms. Koskinen, residing at 1409 Jerome Street, made reference to road and sewer construction that took place over the past two years in her neighborhood and several concerns BOARD OF PUBLIC SERVICE Minutes of January 13, 2000 Page 2 that arose from these activities. 1. Reported that Barnhart and Sons were phenomenal during the CSO construction last summer. They were very professional and helpful during the time they worked in her neighborhood. 2. Expressed concern regarding the lack of City jurisdiction over the utility companies working in the public right-of-way. Recent activities of the Board of Water and Light and Consumer's Energy were of greatest concern. The Board of Water and Light came through without any warning or consideration for area residents. When Board employees were asked what they were doing, they were non-responsive and uncaring. Ms. Koskinen stated that utility company employees working in her neighborhood last summer and the summer prior were unpleasant, rude, dirty, poor workers, and poor examples for those who watched them, especially the children. Ms. Koskinen noted that there were at least two instances where city Public Service workers were seen operating heavy equipment without wearing hard hats and smoking. She noted seeing city workers without shirts as well. One incident occurred the summer of 1998 during the Ferguson Street resurfacing project. This was a maintenance project not part of CSO. Ms. Koskinen indicated that there are three schools located on Jerome Street. Kids walking up and down the streets see or hear workers wearing no shirts, cussing, and smoking. Ms. Koskinen stated this is not a good image for the city to portray. The right-of-way belongs to the city not the utility companies. Ms. Koskinen asked how do we get jurisdiction over these entities that seem to have a total disregard for the citizenry they're suppose to be serving. 3. The telephone company left the telephone lines wound up in the trees for months after CSO was completed. The company was not responsive to citizens' concerns. Residents on the street lost their phone service with no idea when service would be restored. One cable was left in the tree that continually fell out. This was a hazard for the children who kicked it. There were wires down on the block for months. Ms. Koskinen asked why weren't the wires reinstalled immediately after the crews were finished with the crane in a particular area. 4. Suggested that the power lines should have been buried when the work was done. The effort would beautify the area. Annually, forestry employees must trim city trees in order to accommodate the power lines The trees eventually look very ugly. Ms. Koskinen noted that she has lived in her house for seven years and this is the first winter she has not lost power. A long term plan to bury the lines may be expensive up front, but more cost effective in the long run. 5. Explained that it is clearly stated in the master plan to eliminate shared driveways. Road reconstruction in her neighborhood provided the perfect opportunity to make these changes. Curb cuts could have easily been done at this time. Ms. Koskinen stated that residents were told that each curb cut and apron would cost $500.00. How do you convince people to separate a driveway when it is cost prohibitive. 6. The gas company dug up four front yards because they couldn't find the gas main. They dug a huge trench shoulder deep in her front yard and never barricaded it. The gas company BOARD OF PUBLIC SERVICE Minutes of January 13, 2000 Page 3 promised to restore lawns which never happened. 7. Immediately before CSO work began, city employees video taped residential property after the gas company had already gone through the neighborhood. Properties were not represented in their original condition and many were still torn up from gas company activities. Mr. Stypula asked for a clarification on the identity of the workers. Ms. Koskinen explained that Public Service employees were the shirtless, smokers, swearers. Mr. Gamble explained that there should not have been any excavation by city staff. This type of work is typically done by the contractors. Ms. Koskinen clarified that it was a city crew doing asphalt patching. Mr. Gamble indicated that a project close-out meeting is scheduled with the Board of Water and Light where these concerns will be brought up noting that the Public Service Department has struggled for years with the Board on large-scale projects. The 30" water main project was approached as a training project to address these types of concerns. We're also checking to make sure back-filling trenches or replacing asphalt is performed in the appropriate manner. We've done a lot of work this year in handling these types of complaints. Mr. Navabi reiterated the areas of concerns noting that the city does not tolerate such behavior from the construction crews that are utilized or from city employees. An investigation will be conducted. To the degree that it is within our power, we do work with the utility companies. Over the past several months we have worked closely with the utilities as a joint effort to overcome these problems. Mr. Navabi noted that several of the issues Ms. Koskinen raised are complex and the explanation would be very lengthy. Mr. Navabi indicated he will prepare a written response to Ms. Koskinen's concerns no later than the next Public Service Board meeting. Ms. Klein explained that these concerns are not isolated. Other similar complaints have been made. Part of the difficulty is the autonomy of the Board of Water and Light, Consumer's Energy, and the telephone companies. They do leave things in a bit of a mess. Ms. Klein added that we receive many complaints from residents wondering why roads are torn up to accommodate utility work shortly after a road has been repaired or reconstructed. Mr. Gamble noted that trying to get the non-emergency activities planned into the program has been difficult. The Public Service Department is working to coordinate these activities and is experiencing small success. Often times, the Board of Water and Light will have to dig up a street to fix a water main but will not restore the street properly. Ms. Klein suggested that it may be the utility companies that are trimming trees around the power lines rather than Parks Department employees. Mr. Bloomberg asked if there is an existing departmental policy regarding crew behavior who work in the field. Who would a citizen call to register an observation or complaint. Mr. Navabi stated that all complaints can be directed to the Mayor's office or various divisions of the Public Service Department. He will provide contact numbers in his written response to Ms. Koskinen. Mr. Johnson asked Ms. Koskinen if she had tried contacting the Public Service Department or if she attended the neighborhood meetings prior to the CSO construction process. Contact phone numbers BOARD OF PUBLIC SERVICE Minutes of January 13, 2000 Page 4 were distributed at these meetings. Ms. Koskinen noted residents weren't given anything during the resurfacing and were told this activity was just regular maintenance. Ms. Koskinen indicated that there were neighborhood meetings prior to CSO construction. However, there was a great deal of confusion regarding who was the appropriate party to call when circumstances arose. Mr. Johnson explained that the department is the primary contact point because we do have control over the right- of-way. If the city isn't doing the work, we'll still have knowledge of the activity. Calling the Public Service Department directly will be the quickest way to get a response. The city can usually act as a go-between when problems aren't being addressed by the consultant or contractor. Mr. Bloomberg asked if there is a separate pricing range for a curb cut and apron if the roads are already under construction. Mr. Gamble explained the process and cost in detail. Mr. Gamble stated that when the CSO public meetings are held, residents are asked to review the maps and indicate if they have driveways that need to be moved or any similar plans or changes so that this may be incorporated into the plans. Some changes can be made in the course of a contract. Mr. Bloomberg noted that citizens may approach the Board of Water and Light directly or the Board of Commissioners. Citizens can register complaints regarding utility companies with the Michigan Public Service Commission which is very responsive to citizen concerns. 4) ACTION ITEMS - Board of Evaluation for 1999/FY2001 Budget Recommendations Mr. Navabi provided a summary of divisional reports and the Public Service Department Achievements, Initiatives, and Challenges in 1999 which were submitted for Board review and approval. The report was presented in three parts: 1. Departmental Achievements - For 1999 there was a strong focus on inter-governmental efforts. A few of these efforts include the GM infrastructure, Jackson National Life sewer extensions, joint project with the Ingham County Drain Commission, and the Hope Soccer Field. Added to this is the continuing 8 year/$7 Million Road Project, CSO, and sidewalks. The Public Service web-site has been expanded and provides information regarding services and activities of the department. Mr. Navabi continued to discuss other achievements presented in the report. 2. Challenges - The Engineering Division lost some very talented people over the past year. Bob Clegg, former City Engineer, retired and Jon Dowling, former Assistant City Engineer, accepted a position with the City of Jackson. Dean Johnson was promoted to City Engineer and Jane Dykema was promoted to Assistant City Engineer. Completed 4th year of the road rehabilitation program to reduce back-logs. This program needs to continue for the next four years. It is our goal that by year 2003, all backlog will be eliminated and all of our roads will be in good shape. From that point on, a smaller percentage of roads will need annual rehabilitations and other routine maintenance. BOARD OF PUBLIC SERVICE Minutes of January 13, 2000 Page 5 Bridges - We have received funding to work on the MLK bridge over the Grand River. There are other bridges that require attention as well. It takes several years to receive funding from the State of Michigan for these projects. Sidewalks - An analysis conducted in 1986 revealed that we need to spend $600,000 - $650,000 a year on sidewalks. We never get close to that amount. We need to design, construct and install a major relief sewer coming from the southeast of the city running to the north. The CSO project needs to be continued for the next year on schedule. We are facing new federal mandates regarding the Phase II Non-point Source Pollution Control for storm water. It is critical that funding be restored for two positions needed to perform activities associated with fulfilling requirements of the mandate. Mr. Navabi continued his discussion of challenges contained within the report. 3. Eight Items Needing Board Support a. Continuation of the 8 Year/$7 Million Road Program to eliminate the back-log. b. CIP funding to improve the Sycamore-Lindbergh sanitary sewer due to basement flooding. C. Continue with the CSO program on schedule and on budget. d. Restore funding for the two stormwater positions. These positions are critical in meeting new federal stormwater mandates of Phase II of the National Watershed Program. e. Purchase a baler as soon as possible. f. Take advantage of any funding including ACT 51 to address the critical condition of our bridges. g. Repair the block and Quonset building which holds all large 0 & M equipment. This building has been leaking for years and will potentially damage the very expensive equipment being stored there. h. Funding to build a new salt storage bin. Stypula moved, Knotsman seconded, MOTION CARRIED, directing Mr. Bloomberg to work with Mr. Navabi to prepare a draft evaluation letter for the Board's review and approval, which supports the divisional reports and eight budget items as presented. Yeas: 5 Nays: 0 BOARD OF PUBLIC SERVICE Minutes of January 13, 2000 Page 6 5) SPECIAL COMMITTEES/SPECIAL REPORT- None. 6) REPORT OF OFFICERS - None. 7) DIRECTOR'S REPORT - Mr. Navabi presented divisional reports with regard to the Board of Public Service annual evaluation, (see above). Mr. Bloomberg asked about the improvements to the 0 & M building. Mr. Navabi noted that progress is being made and the design is almost complete. The department is attempting to increase the loan amount to cover necessary structural elements. It is anticipated that the building should be completed within the next year. Mr. Navabi reported that there were no Y2K problems. Ms. Knostman asked if there was anyway that the CSO portion of the video viewed today could be pulled from the total production so it could be available for viewing by organizations and other groups interested in clean water issues. Mr. Navabi explained that there is a tape available however, some of the information may not be current. Mr. Navabi suggested that it may be useful to produce a new tape that covers not only CSO issues but also the newly mandated Phase II Non-point Source Pollution Control for stormwater. Mr. Stypula volunteered to help with this project. Mr. Navabi indicated funds were available for this activity. Mr. Stypula mentioned that there may funding available through the Water and Environment Federation. 8) CITY ENGINEER'S REPORT - Copies of the Engineering Report were distributed to committee members. 9) UNFINISHED BUSINESS - None. 10) NEW BUSINESS - None. 11) OTHER BUSINESS - 1) Mr. Bloomberg reminded Board members of the Special Committee meeting scheduled for January 27, 2000. 2) Mr. Stypula noted that on January 24th the Mayors of Lansing, Detroit and Grand Rapids will be joined by other urban Mayors and the Michigan Municipal League to launch a petition drive to place a Constitutional Amendment on the November 2000 ballot that deals with limiting the ability of the state legislature to enact laws or change or amend any statute that impedes upon a local government's authority to enact or enforce ordinances unless the legislature can achieve a 2/3's vote in each chamber. BOARD OF PUBLIC SERVICE Minutes of January 13, 2000 Page 7 3) Mr. Stypula announced that the City of Berkley, Michigan, will be faced with a lawsuit that challenges their stormwater enterprise utility. 4) Mr. Stypula reported that the Supreme Court heard oral arguments on a case involving the City of Midland and the back-up of sanitary sewage into a business. Mr. Stypula noted that we (the Michigan Municipal League) will bring back into this process the concept of comparative negligence. 12) COMMUNICATIONS - None. 13) ADJOURNMENT -The meeting was adjourned at 1:35 p.m. Respectfully submitted, Jatti-QNrA Faith Rach Secretary to the Board U:\PUBSVCBD\MINUTES\01-13-OOMINUTES CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Avenue • Lansing, MI • (517) 483-4455 . FAX:(517)483-6082 1 Q, cHIG David C. Hollister, Mayor REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE THURSDAY, JANUARY 27, 2000 11:30 A.M. - 1:00 P.M. *******SPECIAL MEETING NOTICE******* _LOCATION:ADMINISTRATION OFFICE.WASTEWATER TREATMENT PLANT TRAINING ROOM, 1ST FLOOR AGENDA (1) Roll Call (2) Citizen Comments - Please limit comments to 5 minutes YT� (3) Action Items a. Budget Request for Fiscal Year 2001 m aV (4) Unfinished Business - a. Public Service Board Evaluation- Letter Review and Signatures (5) Adjourn NOTE TO MEMBERS: PLEASE CONFIRM YOUR ATTENDANCE ANY DAY PRIOR TO 12:00 NOON THE WEDNESDAY PREVIOUS TO THE MEETING BY CALLING FAITH R 483-4457. FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE 24 HOUR NOTICE PRIOR TO THE MEETING BY CALLING MS. RACH AT 483-4457 OR 483-4479 TDD. PUBLIC SERVICE BOARD 2000 OFFICERS: Ron Bloomberg, Chair Dale Copedge, Vice Chair Faith Rach, Secretary 1ST APPOINT WARD NAME/ADDRESS PHONE TERMS EXPIRED REAPPOINTMENT TERM EXPIRES•:--; Dec. 86 lst Richard Kibbey ;•; 300 Shepard St. , 485-1154 (Home) 89, 93 & yes Lansing, MI 48912 485-2732 (Work) June, 1997 NO Feb. 00 2nd Kendall B. Perry 224 Crest Street. , #2 241-4389 (Work) June, 2004 Lansing, MI 48910 887-0608 (Home) July, 95 3rd Rita Klein 882-2160 (Hm/wk) June, 1999 YES June, 2003 3318 Glenbrook Dr Lansing, MI 48911 Oct, 96 4th Ronald Bloomberg 485-6867 (Home) June,2000 232 S.Capitol Ave Ste 1000 482-2400 (Work) Lansing MI 48933 482-7277/482-6604 (FAX) Nov, 97 At Large Dale Copedge 1912 Holly Way Lansing, MI 48910 335-0383 (Work) 6-98, 6, 02 YES June, 2002 June, 94 At Large Gilda Richardson 3024 Colchester Rd 6/03 Lansing, MI 48906 323-2012 (Home) 6/95 & 6/99 YES June, 2003 July, 88 At Large June Knostman 1521 Cambridge Lansing, MI 48911 485-8387 (Home) 6/92 & 6/1996 NO July, 95 At Large Don Stypula 482-5927 (Home) MICHIGAN MUN LEAGUE 485-1314 (Work) June 30, 2001 320 N WASHINGTON SQ STE 110 Lansing, MI 48933 372-7476 (FAX) PUBLIC SERVICE STAFF: Michael Navabi, Director, Public Service Dept. 483-4455; Jimmy Spangler, P.S. Deputy Director 483-4157; Dean Johnson, City Engineer, 483-4463; Jeanette Best WWTP Supt. 483-4531; Jim Campfield, O&M Supt.483-4161; Faith Rach, P. S. Administrative Aide, Secretary to the Board, 483-4457 Margaret H. Pollard, P.S. Admin. Office Manager 483-4453 U:\PUBSVG8D\MEMTERM.00.wpd