Loading...
HomeMy WebLinkAbout1997 Public Service Board Minutes FINAL rCH1G� Office of City Clerk Marilynn Slade City of Lansing S Ci TY CLERK City Clerk TO: Margaret Pollard, Public Service Department FROM: Dixie Gilmore, City Clerk' s Office DATE: November 25, 1997 SUBJECT: 1997 Public Service Board Minutes A review of our records indicates the following board minutes are not on file in the Clerks' s Office : `414 LgI( ) � 11- 1-9 draft only 4 7, 6- 2, 7-10, 8^34 & 10- ; The last board minutes placed on file with our office were for the meeting of 5-13 . Would you please either provide the missing minutes or advise us of their status? Thank you for your cooperation in bringing this file up to date . /dlg O Office of City Clerk Marilynn Slade City of Lansing City Clerk TO: Margaret Pollard, Public Service Department FROM: Dixie Gilmore, City Clerk' s Office DATE : November 25, 1997 SUBJECT: 1997 Public Service Board Minutes A review of our records indicates the following board minutes are not on file in the Clerks' s Office : 1-9 draft only, 4-17, 6-12, 7-10, 8-14 & 10-9 The last board minutes placed on file with our office were for the meeting of 5-13 . Would you please either provide the missing minutes or advise us of their status? Thank you for your cooperation in bringing this file up to date . /dlg 124 W. Michigan Ave. Nt=!!�r Lansing, MI 48933-1691 LANSING MICHIGAN (517)483-4455 FAX (517)483-6082 REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE THURSDAY, OCTOBER 09, 1997 - 11 :30 A.M. - 1 :00 P.M. LOCATION: SOUTH POLICE PRECINCT **CONFERENCE ROOM A G E N D A ( 1) Roll Call A) Absences (2) Approval of Public Service Board Minutes : Meeting of July 10, 1997 (3) Citizen Comments - Please limit comments to 5 minutes . (4) ACTION ITEM(S) : A) None. (5) Special Committees/Special Report (6) Report of Officers : Engineering Division VACANT Wastewater Division Don Stypula Solid Waste Section Rita Klein Transportation Division Ron Bloomberg Operations & Maintenance Div. June Knostman (7) Director's Report (8) City Engineer's Report (9) Unfinished Business ( 10) New Business ( 11) Other Business ( 12) Communications A) Letter of Resignation - Fred Rieger ( 13) Adjourn NOTE TO MEMBERS: PLEASE CONFIRM YOUR ATTENDANCE ANY DAY PRIOR TO 12 :00 NOON THE WEDNESDAY PREVIOUS TO THE MEETING BY CALLING MARGARET 483-4453 . BOARD OF PUBLIC SER VICE MINUTES OF JULY 10, 1997 PRESENT: Ron Bloomberg, Rick Kibbey, Rita Klein, June Knostman, Fred Rieger, Don Stypula ABSENT. Gilda Richardson, 1 vacancy STAFF. Doug Rubley, OTHERS. None. CALL TO ORDER - The meeting was called to order at 11:35 a.m t y Vice Chair Rita Klein. ROLL CALL - Quorum present. APPROVAL OF MINUTES.- MINUTES OF FEB. 27, 1997 - STYPULA MOVED, BLOOMBERG SUPPORTED, MOTION TO APPROVE MINUTES. ALL AYES. MINUTES APPROVED. MINUTES OF MAY 13, 1997 -KIBBEY MOVED, REIGER SUPPORTED, MOTION TO APPROVE. ALL AYES. MINUTES APPROVED. CITIZEN COMMENTS- Rita Klein said she was pleased to see something in the Lansing State Journal on the need for cleaning up-the river. Rita said she also appreciates the Mayor's comments in the Lansing Magazine in June regarding the sewerage progect. She felt these were two positive media items. ACTION ITEMS: A) ELECTION OF OFFICERS. BLOOMBERG MOVED TO RESUBMIT CURRENT SLATE OF OFFICERS, REIGER SECONDED. NO OTHER NOMINATIONS BEING HEARD, THE CHAIR ASKED FOR A VOTE ON THE MOTION. THE BOARD VOTED UNANIMOUSLY TO RE-ELECT CURRENT SLATE OFF OFFICER. SPECIAL COMMITTEES/SPECIAL REPORTS- C+c,n„la rnnnrFnrl nn Ala 0+o+„o —.r+L,o ...,o..l:.,e +.,., ,., +1,n Tt.-.- I..,., I,-- , .. 1-+ Page 2 bill. Stypula said he expected that a 4 cent increase will pass, bringing the gas tax up to 19 cents to be divided up the same way as now, which is 40% for the State, 40% for Counties, and 20% for Cities and Villages. (Stypula left at 2:00 p.m.) REPORT OF OFFICERS: SOLID WASTE - Rita Klein reported that she had talked to Bob Moye and they are still shorthanded due to injuries. That's an ongoing problem that they work around. The Carts program is going well. People in other neighborhoods are inquiring when the Carts will be offered to them. The Recycling Committee is working on ordinance changes regarding composting and additional materials that could be collected. Committee members have been more visible by attending community functions and discussing recycling with attendees. Knostman asked how the Board could help getting more recycling information into the community, particularly the schools. She noted she doesn't see any recycling containers outside the school nearby her house. Klein noted that Lori Thomas has done some excellent work in the classrooms to encourage the children to recycle. Knostman said she is willing to go and talk to the principal of the school across from her house. Klein said she would take the concerns back to the committee. DIRECTOR'S REPORT.• COMPOSTING CONTRACT - Doug Rubley reported that the composting contract with Granger expired June 30, 1997. We are requesting an extension until a new contract can be negotiated. CSO STUDY-City Council and the Mayor had agreed earlier in the year to hire an independent consultant to do a review of the CSO Project Plan. Camp, Dresser, &McKee was selected to do the study and make recommendations. Rubley said he and the Internal Auditor willl jointly manage the contract and report to City Council through the Public Services Committee. The Committee normally meets every other Wednesday, and on the off Wednesdays, they will meet regarding the CSO Project plan. Rubley invited any Board members who would like to attend to do so or a formal representative could attend. He said he could be available to filter information directly to a designated Board member who could report to the Board if the Board so wished. The Board has the choice of the format it would prefer. SPECIAL ASSESSMENT - Rubley said there has been complaints regarding the dual burden of special assessments being owed at the same time as the stormwater fee. Under consideration is the possibility of using the stormwater fee against the special assessment during the period of time the property owner has the assessment. The Public Services Committee recommended that the special assessment for Cavanaugh Road be waived. We will have to pick up that funding out of existing road monies. Council has asked that the Council and Mayor develop a special assessment policy. Rubley said he has some ideas about this which he Page 3 would like to formulate and bring to the Board prior to submitting to Council. He plans to do that within the next sixty days. FACILITY STUDY-Rubley said that with the sale of the Washington Square Annex, the City is leasing first and third floor and basement. It is the city's intent to vacate the first and third floors within six months. The Facility Study that is being done will provide the information needed to make the decisions where to move the affected departments as well as which city-owned buildings to keep and which to sell. AURELIUS ROAD LANDFILL - We met and gave a presentation to the Ingham County Administrative Services Committee about a month ago. The presentation was regarding using the landfill for recreational purposes. We will return to that committee on Tuesday of next week.. June Knostman asked if the City could bring the residents up to date on the progress that has been made by the$7 Million for 7 Years Streets Program. We're almost mid-way through that program, and June feels it would be timely to update the residents as to the work that has been accomplished. Rubley said he has called Steve Crosby of the Lansing State Journal a couple of times to see about getting a feature story. Rita Klein suggested a color coded map showing which roads are state or city owned. There was discussion of putting an insert in the newspaper, and/or using the public access channels. Kibbey noted that the contractors who are doing the work may be willing to help fund the costs for a nice quality insert showing street and CSO work and schedule. Knostman suggested using direct advertising on the city's trash receptacles by placing stickers advertising the weekly cost of the city's recycling program. MEETING ADJOURNED - The meeting was adjourned at 1:10 p.m. Respectfully submitted, Margaret H. Pollard Approved as Submitted g Minutes pp Secretary to the Board Board Meethig of: 1 - Signed: Margaret H. Pollard w, NZZ7 Lansing, MI 48933-1691 LANSING MICHIGAN (517)483-4455 FAX (517)483-6082 REGULAR MEETING OF THE i-- BOARD OF PUBLIC SERVICE THURSDAY, SEPTEMBER 11, 1997 - 11 :30 A.M. - 1 :00 P't. '-) LOCATION: SOUTH POLICE PRECINCT c> **CONFERENCE ROOM �' `' - `_, A G E N D A m N :�O Ell ( 1) Roll Call A) Absences (2) Approval of Public Service Board Minutes : Meeting of July 10, 1997 (3) Citizen Comments - Please limit comments to 5 minutes (4) ACTION ITEM(S) : A) None. (5) Special Committees/Special Report (6) Report of Officers : Engineering Division VACANCY Wastewater Division Don Stypula Solid Waste Section Rita Klein Transportation Division Ron Bloomberg Operations & Maintenance Div. June Knostman (7) Director's Report (8) City Engineer's Report (9) Unfinished Business ( 10) New Business ( 11) Other Business ( 12) Communications ( 13) Adjourn NOTE TO MEMBERS: PLEASE CONFIRM YOUR ATTENDANCE ANY DAY PRIOR TO 12 :00 NOON THE WEDNESDAY PREVIOUS TO THE MEETING BY CALLING MARGARET 483-4453 . Lansing, MI 98933-1`69" (517) 983-4955�IilJIf�G CITY CLERK MICHIGAN FAX (517) 983-60 * **N O T I C E * * * *MEETING CANCELLATION* * * THE REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE SCHEDULED FOR THURSDAY, SEPTEMBER 11, 1997 AT 11 : 30 AM HAS BEEN CANCELLED DUE TO A LACK OF QUORUM. LOCATION: SOUTH PRECINCT "CONFERENCE ROOM F Ila PUBLIC SERVICE DEPARTMENT Phone No. (517) 483-4455 Fax No. (517) 483-6082 DAVID C.HOLLISTER MAYOR ***MEETING CANCELLATION"* * THE REGULAR MEETING OF THE BOARD OF PUBLIC 5ER VICE SCHEDULED FOR THURSDAY, JUNE 12, 1997 AT 11:30 AM HAS BEEN CANCELED DUE TO A LACK OF QUORUM. THE NEXT REGULAR MEETING IS SCHEDULED FOR THURSDAY, JULY 10, 1997 AT 11:30 A.M. IBy.: 9�2Q,yQ„t ��d (517)g8�u4S3. BOARD OF PUBLIC SERVICE MINUTES OF LANSING C;I Y CLERK MAY13, 1997 PRESENT: Ron Bloomberg, June Knostman, Gilda Richardson, Fred Rieger, Don Stypula ABSENT: Rick Kibbey, Rita Klein, 1 vacancy STAFF.• Doug Rubley, Jimmy Spangler OTHERS: List attached (arriving at various times). -------------------------------------------------------------------------- CALL TO ORDER-The meeting was called to order at 6:15 p.m. Quorum present. Stypula asked that the minutes reflect the Board's best wishes to Rita Klein for a speedy recovery. APPROVAL OFMINUTES OFAMRCH13, 1997-Corrections: Ron Bloomberg pointed out that on top of Page 4, "Application of the permit" should be changed to "Application for." BLOOMBERG MOVED, KNOSTMAN SUPPORTED, APPROVAL OF THE MINUTES. ALL AYES. MOTION PASSED. CITIZEN COMMENTS-None. ACTION ITEMS: A) BUDGET STATUS Doug Rubley, Interim Public Service Director, gave an update on the status of the budget for FY 97-98. He said the City Council held their final hearing on Saturday. Overall, the Mayor's recommendations for the Public Service Department budget remained intact, with only a few modifications. Regarding the street program, this will be the third year of the $7 Million for 7 Years road program. In planning the road funding, they included in the forecast an extra $200,000 from the State in some form of a gas tax. If a gas tax increase is not passed by the State Legislature, the City would reduce the amount going into the City stabilization fund by $200,000. Other Public Service Department items: there are monies in the General Fund and the Stormwater Fund to develop a GIS System, which is a system to put our sewer maps on line so we can utilize the current CAD system to have our sewer maps overlay with other city maps. The Council determined that the Assessor's maps will be the ones to begin the process. We should be able to begin conversion of our maps after the Assessor's maps are completed in FY98. During the hearings, Council asked that we consider the fact that Michigan Department of Transportation currently is mapping all the counties, and asked if we could get in with them and not have to reproduce our own. Also, the Tri-County Regional Planning may also be doing the same thing. We agreed to work cooperatively with them and if there are cost savings to be realized_ we will utilize those before nroceedinia. Stvnula interiected that Page 2 on to the electric system. That project includes the entire Lansing metropolitan area and is about four-fifths done. He said he could get names of persons to contact at Consumers Energy. Rubley said three positions were proposed at the request of Council, with 50/50 percent funded from Stormwater Fund and Wastewater Fund. These positions were Asst. City Engineer, Engineer, and Engineer Technician. They were to work specifically on stormwater. Council wanted to rely less on consultants and handle in-house. Council asked Public Service to get with our consultants and get specifics of what the consultant would stop doing and in- house employees would begin doing. Council referred this item to committee for further review. The Recycling positions that we requested to be changed from Seasonal Workers to Full-time were approved. In addition to recycling duties, they will be doing some crackfilling. Also, the Mayor recommended a one-time $5 recycling rebate; Council approved a $7.50 rebate. The Recycling Coordinator has resigned, and we are seeking a replacement. Rubley said we just signed an interim agreement with Ingham County to receive and transfer household hazardous waste items such as paint cans, etc. The Parking system positions were approved. Rubley said he is quite pleased that the department's budget remained mostly unchanged from what was recommended. Rubley reported that one of the key items we will be emphasizing in the next few months is building maintenance. We have hired a consultant who is currently doing a facilities study. The consultant will give a recommendation regarding what buildings are needed, and which ones we should not keep. They will also set up a schedule of preventative maintenance for the buildings. Building maintenance has not been adequately funding during the past 30-40 years. Problems that have been experienced in the basement of city hall have resulted in putting this item on a higher priority that it has previously been. Rubley said his role is as an interim director only. He is not a civil engineer as required by ordinance to be Public Service Director; his expertise is in finance. Rubley said he anticipates holding the interim position until they can find a permanent director. He noted one of the major reasons someone from outside the department was placed as interim was to keep from burdening the department by taking one of the division heads away from their current positions. Richard Fiser said he understands that Lansing Gardens is not going to accept the City's leaves anymore because there is so much trash mixed in with the leaves. Stypula said that a piece of legislation has been introduced in the State House by the Chair of the House Taxation Committee to eliminate plastic bags entirely for use in bagging yard waste and composting. Page 3 CITY ENGINEER'S REPORT: Rubley reported for Mr. Clegg who could not be present. Rubley reported that recently he did a press release regarding the$7 Million for 7 Years Streets Program. He noted that in the press release he thanked everyone, but inadvertently neglected to mention the Board of Public Service, which is where the plan began when the department brought it through. He wanted to rectify that omission, and thanked the Board for their participation and hard work. Clegg attended (as did all division heads) the Council budget hearings and responded to their questions. Right now Mr. Clegg is working on the process for filling the vacant Engineering Technician-30 position which was vacated by Bob Rose who was promoted within the Division. PEDESTRIAN OVERPASS REPAIRS - the Fairview/Grand River repairs are complete, with Lansing Township being invoiced for half of the costs. Walnut St. and Martin L. King Jr. repairs are done. City Hall basement Phase I repairs are almost complete; Phase II work is starting and there will be considerable noise involved. Rubley said he is meeting Thursday with the contractor to discuss the stages of work and when cars can get back in the basement, especially for the purpose of unloading prisoners. We purchased from Ingham County a cooling tower for City Hall at about 1/10 of the cost of a new one. The old one was completely gone, and the new one has been placed on the roof and is being installed. The City Engineer and Building Maintenance worked hand in hand and did a spectacular job of getting the basement and cooling tower placement coordinated. 1996 STREET REPAIR PROGRAM - Almost 26 miles of streets have been rehabilitated. Nine-three percent of what was planned under the 96 fiscal year, and the rest will be completed shortly. 1997 STREET REPAIR PROGRAM-We expect to rehabilitate over 25 miles. So far the bids have been in line with the Engineer's estimates. CSO - City Council approved our transfers on the Tollgate Drain project and I-J Separation. That work is being done through the Ingham County Drain Commission. STORMWATER PROGRAM - The General Services Committee recommended 100% credit to five properties, based on the fact that the properties fronted gravel streets and did not have access to our current stormwater system. We are in the process of redoing the 1996 appeals; there are over 100 where the primary issues is a fee versus a tax and we are taking the position that it is a fee, based on the Appellate Court. Responses will be mailed out soon. For the others who appealed in 1996, we are reviewing the current methodology as to how credits were granted in the past, and revisiting that issue to arrive at what may be better rules. No decision has been made on those, but expect Page 4 to have those done in a week to ten days. CONSTRUCTION STATUS REPORT - Report distributed. ACT 51 REPORT - Report distributed. Clegg has been watching the Act 51 funding. We are close to what we projected; revenues are down about 1.5 percent. BUILD MICMGAN II- Stypula reported that Governor Engler introduced last week a plan called 'Build Michigan II." This is the governor's plan to change significantly the way we deal with road construction, maintenance, and rehabilitation in the state. It consists of two principal components;the first being a 4 cent increase in the Motor Fuels tax(brings it up to 19 cents). The 19 cents and the revenue it produces will go into a separate fund called the Road Fund. Ten cents will go to the State of Michigan, with the remaining 9 cents being split between the County Road Commissions and the Cities and Villages. The 9 cents for Local Streets would be split 5.5 cents for Counties; 3.5 cents for Cities and Villages. Gov. Engler and MDOT estimate that the net increase for Cities and Villages is approximately 74 percent over the current situation. There is some dispute with those numbers, but basically the entire package could reach that figure. The second part in addition to the funding, would be having MDOT take over the responsibility for a significant amount of mileage of county roads and main thoroughfares within Cities and Villages. The governor is interested in having MDOT take over responsibility for funding out of the 10 cent per gallon portion they would be getting from the 19 cent gas tax. This would amount to about 3,500 - 4,000 miles of roads in Cities and Villages and a significant amount of mileage now handled by Counties. Stypula also related that with the State's early retirement plan, they will lose approximately 1,000 employees, and only a small portion of those will be replaced. If the governor's Build Michigan II does pass, it is possible that MDOT will contract with County Road Commissions and Cities and Villages to do the construction, maintenance, etc. Stypula said that if this occurs and the State is doing design in Cities and Villages, it is extremely important for them to listen to local input for how the streets are designed and constructed. The governor has set a July 1 deadline to get this item handled. Stypula said he could get copies and encouraged those present to contact their State Representatives and/or State Senators to express their feelings on the plan. Rubley inquired as to how this plan will affect the maintenance of traffic signals, and how the transfer from Major Streets to Local Streets and whether the revenue currently received will be lost in the shuffle. Stypula said these issues will have to be resolved. MOTION TO ADJOURN-KNOSTMAN MOVED, RIEGER SUPPORTED, A MOTION TO ADJOURN. ALL AYES. MEETING ADJOURNED AT 6:55. Respectfully submitted, I ,�r p Minutes Approved s ubmitted AA _ . _ - I_ .71' Lf l Rn�ril RAnMinn —4. �..�t. bf), 19R7 LzLk w. riacnigan ve pp Lansing, MI 48933- 1� W S FAX (517)48346o4AhS1140 CITY CLERK LANSING MICHIGAN N O T I C IE: -J-- REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE SCHDULED FOR THURSDAY, APRIL 10 HAS BEEN RESCHEDULED TO: THURSDAY, APRIL 17, 1997 - 11:30 - 1:00 P.M. LOCATION: S. PRECINCT COMMUNITY ROOM A G E N D A ( 1) Roll Call A) Absences (2) Approval of Public Service Board Minutes : Meeting of March 13, 1997 (3) Citizen Comments - Please limit comments to 5 minutes (4) ACTION ITEM(S) : A) Board Evaluation B) Update on Council Budget Process (5) Special Committees/Special Report A) Review of CSO work for 1997 (6) Report of Officers : Engineering Division Fred Rieger Wastewater Division Don Stypula Solid Waste Section Rita Klein Transportation Division Operations & Maintenance Div. June Knostman (7) Directors Report (8) City Engineer's Report (9) Unfinished Business ( 10) New Business : 11) Other Business : 12) Communications : 13) Adjourn TOTE TO MEMBERS: PLEASE CONFIRM YOUR ATTENDANCE ANY DAY PRIOR TO 12 :00 NOON OF THE DATE PREVIOUS TO THE MEETING BY CALLING MARGARET 483-4453. FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE 24 HOUR NOTICE PRIOR Vl t..V BOARD OF PUBLIC SERVICE A'f % ) R-1 2: 15 MINUTES OF MARCH 13, 1997 LAi"SWIG CITY CLERK PRESENT: Ron Bloomberg, Rick Kibbey, Rita Klein, June Knostman, Gilda Richardson, Don Stypula ABSENT: Fred Rieger, 1 vacancy STAFF: Bob Clegg, Lenora Jadun, Jimmy Spangler OTHERS: Heather Morgan, Lansing State Journal Thomas Hernly Sandy Allen, Councilmember Greg Koessel, Internal Audit Michael Barker Howard Jones, Councilmember Tom Stanton, Michigan Public Service Commission ACTION ITEM#1 - PRESENTATION BY JIMMY SPANGLER- NPDES PERMIT PRESENTATION BEGAN AT 11:35 A.M. -NO QUORUM PRESENT. Spangler distributed an information sheet regarding the permit and discussed the particulars. He noted the following points: • National Pollutant Discharge Elimination System (NPDES)was originally part of PL-92500 which was passed in 1972 and created the United States Environmental Protection Agency (EPA). The portion and its subsequent amendments covering NPDES are commonly known as the Clean Water Act. • The Permit establishes the parameters and limitations that the City of Lansing must meet to comply with the Clean Water Act and other Michigan parameters and programs relative to surface water quality. • The Permit runs for a term of five years and the City must reapply to continue the authority to discharge from its facilities. • The current permit expires October 1, 1997 and the City has to submit an application for a new permit by April 1, 1997. • The permit application contains a significant amount of detail about the facilities of the City and its discharges. Mr. Spangler reviewed in detail the items requested. 0 Once the application is received at the Department of Environmental Quality (DEQ) (they have been delegated MIN UTE6 UJU 1V1AHq-t1 1.5, IYY Page 2 for review. • The DEQ gives public notice in the local paper and letters are sent to adjacent property owners. • The DEQ will only hold a public hearing when there is a request to do so by third parties or the City. • If the City still has objections to the Permit after it is issued, a Contested Case on the issues must be filed with the DEQ and a hearing requested. In this event, the new Permit takes effect when issued with the exception of the portions contested. • Once issued, the new NPDES Permit becomes the rules and limitations that the City must abide by to be in compliance with the Clean Water Act and the Michigan Water Quality Standards. Mr. Spangler explained the Great Lakes Initiatives (GLI). EPA established criteria for toxic discharges to the Great Lakes which were finalized about two years ago. It was a six year process. Mr. Spangler said his application is complete except the IPP part and the Tox part. They will be completed before Public Services Committee next week. After he finalizes the program, it will go to the Mayor for signature and submittal to the DEQ by the last week of March in order to meet the timeline we have. DISCUSSION: QUESTION: Sandy Allen asked how the Great Lakes Initiative will affect our reapplication for current permit. RESPONSE: Mr. Spangler said it does not affect it. The only question is whether they will get it passed in this state and be implemented before our issue date in October. If it is passed, we will see some change in discharge criteria for toxic chemicals; some may go up, and others may go down slightly or considerably. Mr. Stypula said he would not expect our October 1, 1997 permit will contain any GLI parameters. QUESTION: Sandy Allen asked when the first permit under the Clean Water Act was issued to Lansing. RESPONSE: Spangler said he believed that was 1974. The Law was passed in 1972. QUESTION: Sandy Allen asked what changes in requirements have occurred, have they become more stringent? lYlll\V 1L'O Vl` 1V1[11\\.11 1J, Page 3 RESPONSE: Spangler said, extremely. Due to the improved testing instruments and ability that we now have, the state and feds keep pushing us to lower discharge levels. QUESTION: Allen asked that with the objections that have been raised to the CSO project as we are doing it now by separating stormwater and sewer, how does this affect the permit that we will be applying for? Will that be one of those contested areas? RESPONSE: Spangler said the current permit has a time schedule and an accepted timeline, and we must comply with that. The new permit will have the same plan in it unless we submit a request for amendment, and the DEQ approves that amendment. So, two things can happen. One, we are going to submit an amendment to defer by two phases the retention basin at Lansing Avenue Pump Station. If we change our mind because of the Study, then we will have to submit a program amendment to the State. If that doesn't happen before August, it won't be incorporated in this permit. But when it does happen and when they do approve it, then we would request an amendment to our current permit. DEQ would then address the portion we want to modify. So, if we were going to change the schedule from separation to retention to whatever, DEQ would change the language to incorporate the new approved program and reissue it. QUESTION: Allen asked how long a time we have to do that now. RESPONSE: Spangler responded that can happen anytime. The permit we are under now has been reissued twice in the past five years. Both by DEQ request, not ours. There was a change in IPP requirements passed by EPA, and DEQ had to incorporate those into the programs. We can do the same thing if we want to make a change in a program. If we were going to make a change in the CSO program, we would have to submit it and they would have a new public notice of the new permit incorporating that change . QUESTION: Allen asked Spangler to explain how we have been told we do not need a permit because Lansing is exempt. RESPONSE: Spangler responded that is a different permit. EPA has multiple areas; surface water is ours, which is the Clean Water Act. There are sewage related issues, and there are stormwater related issues. This permit which we are reviewing is only for sanitary sewage issues. It has nothing to do with the stormwater permit which we are currently deferred on until EPA makes new rules. Mr. Clegg added that there is a provision that says whenever the DEQ deems that we are a "priority community" they can order us to apply for a Stormwater Permit within 180 days. That is why the Public Service Department has consistently recommended that we have a budget available for N111N U I.E6 UV 1V1AM-11 Is, IVY/ Page 4 i la` application o the permit in case that happens. QUESTION: Ms. Allen inquired what the criteria is for a "priority community." RESPONSE: Mr. Clegg responded that DEQ would have to answer that. QUESTION: Howard Jones asked if DEQ conducts any onsite inspections. Jones also asked that Council be provided a brief synopsis of what the different permits cover and what they are for. RESPONSE: Spangler said we are inspected twice annually by DEQ. One is a process inspection where they inspect our plant, operations, maintenance, laboratory, our field systems, everything. That is usually a one or two day inspection. The second is when we have a specific inspection for the Industrial Pretreatment Program. Spangler and Stypula discussed mercury and the discharge requirements. Stanton added that forty percent of mercury in this area is caused by coal burning by utilities. STYPULA RECOGNIZED A QUORUM PRESENT AT 12:00 P.M. Stypula asked Jim Spangler what his qualifications are to be a certified operator. Spangler responded with the following: State requirements are eight years of broad based experience, two years of which may be a minimum of an Associates Degree or a preferred Bachelor's Degree in Science or Engineering (Spangler's is Engineering), and a minimum of four years of practical operational experience in Wastewater Treatment Plants; this followed by passing an eight hour exam. Before you get to Spangler's level(A), you have to advance through the D, C, B (which are for smaller facilities or less complicated). In addition, Spangler is also a Professional Engineer(P.E.)which means he has met the requirements to be certified as licensed engineer. Spangler said it is rare to be both an Engineer as well as an Operator; usually Operators come up through the ranks at wastewater treatment plants. In addition, the Lansing plant has three other Class A Operators. QUESTION: Allen said she read where the EPA is going to be recommending through Congress higher standards for clean air. Allen said she is concerned how that is going to affect the City of Lansing. RESPONSE: Spangler explained what the impact to the wastewater treatment plant might be. He said if EPA forces the volatile organic compounds (VOC's) numbers down, and if we become a non-attainment zone, the probability exists that we will have to cover every tank that we have, capture and treat every air exhaust coming out of every tank. Clegg said the transportation system would also be impacted. It would seriously impact our ability MTVUlEN UY MAK(UH 13, 199 Page 5 to make road improvements, and we would have to begin a process of trading; that is, if we want to improve a road's capacity in one place, we would have to trade and reduce road capacity at another spot. It would be handled on a regional basis, and we could find ourselves in a pulling and pushing match with our municipal and suburban neighbors. Clegg said it would affect our flexibility to do road projects. QUESTION: Jones asked if that wasn't the same as they have in the plants now, where they can trade pollution credits. RESPONSE: Stypula said there is a trading system that has been developed, and EPA is interested in moving towards that on a watershed basis. He noted that with the revised air quality standards, there may be an effort to try to negotiate with the EPA and bring the parameters to a more reasonable level as relates to ground level ozone, and particulate matter or to have congress pass legislation that reverses EPA's action. There is some discussion of this on Capitol Hill. STYPULA INVITED QUESTIONS OR COMMENTS FROM THE CITIZENS PRESENT PRIOR TO THE BOARD'S TAKING ACTION. COMMENT: Thomas Hernley questioned why with so many people that had been discussing the whole stormwater and permit issue, we would end up with a 2x2 notice in the paper and no communication to the public. He expressed his frustration and concern about the City of Lansing and their credibility and honesty. He said he was previously told this is locked in five years, and now from the comments just made, he hears it can be changed. He doesn't know why that was never brought forth before. RESPONSE: Spangler responded that at the first and second presentation to the Public Services Committee he presented that information. COMMENT: Hernley asked, if this is for sewage only, why has it been referenced all the way through the Stormwater Enterprise Fund as a federal requirement by the permit. RESPONSE: Spangler said the permit requires the project. We submitted a program that was approved by DEQ and the City Council. It was incorporated into our permit, the NPDES permit we are talking about here, requiring us to proceed with the CSO separation. Council's policy was to split the cost of that project 50/50 of the sanitary sewage fund, general fund, or alternative source of funding. Council adopted an alternate source of funding: the stormwater fund. Council adopted the separate funding source, the stormwater fee, for that other 50% to meet the requirement for completing the CSO Program. So the CSO Separation Program was a requirement in the current NPDES Permit for the sanitary side; but because of Council's policies, the stormwater fee is going to provide 50% of the MLN UTES UY MAKUH 13, 1997 Page 6 funding to complete that task. And that's where the connection was made between the two. COMMENT: Hernley said if you go back and get all the federal books on it, on the CSO Project and everything else, the only mandate we have is the mandate we made with the DEQ, which is through this permit. We had the option of doing what we wanted in recommending to them. They may not have accepted it, but we had the option of doing it. And it became a mandate when we submitted it and the State accepted it. Prior to that it was not mandated. RESPONSE: Spangler: "Yes, it was. Let me explain: We were mandated in the permit before that to separate or capture and treat to meet water quality standards. Those were our two choices. That was the mandate: separate or capture and treat to meet water quality standards. We did the study, we came up with the cost effective solution at that time, which was to separate. We submitted that plan to the State as mandated in our permit, we submitted that program to the City Council as required in the process to go about our business, both of those accepted our plan, eventually, and we received a 30- year time frame to complete the project -- which is the only one in the State, because we are earlier than some communities, and that approved plan was then incorporated in our next permit, and that's our current mandate. We have to comply with the requirements of the permit, to follow with the separation project." COMMENT: Kibbey said that there is really no difference between what Hernley and Spangler were saying. Kibbey said the mandate was to clean it up. He served on the Ad Hoc Committee and the options were reviewed; he noted that considering the community's reaction to the idea of a 10 million gallon holding tank in their back yard influenced the committee's decision to support the separation option. Also, the cost was prohibitive. We chose the one method, and having chose it, it then became a mandate. We chose it as the best of available options. COMMENT: Klein pointed out that every committee meeting where this was discussed, materials and information were available. COMMENT: Hernley said he wasn't blaming the committee,just the people that work for the City, and they know the people concerned and should have notified them. COMMENT: Jadun said in the past, the application was just reviewed by the mayor and sent in. We have been in Public Services Committee for maybe 1 1/2 years, and had discussions about the permit and even had a presentation by McNamee Porter & Seeley about a month ago at Rick Lilly's request. That committee is a subcommittee of City Council. Harold Leeman and Rick Lilly have always known what the deadlines were. It has been no secret to City Council and the committees. We have made the process more open by bringing it to the Public Service Board. Jadun said she wanted to have a 1V1LV U I Eb UP 1VIAM-M 13, lyY/ Page 7 couple of review points before it was sent in. Jadun said she did not know any other way to inform the general public other than putting it in the newspaper. This is what the Planning Department does when they have rezonings, etc. It will also be in the newspaper about the Public Services Committee meeting next week. Mr. Spangler will have a more complete report as his application will be completed by then. COMMENT: Hernley repeated his belief that more people should have been notified. COMMENT: Stypula said that when Lenora first told him she was going to bring this to the Public Service Board, he had his staff at Michigan Municipal League research and see if any other cities have gone to these lengths to make the public aware of the NPDES Permit process. He said they didn't find any, and this is unique. COMMENT: Howard Jones said maybe this would be an issue that could be on Channel 28 with a call-in program. COMMENT: Jadun said that should be suggested to Harold Leeman. Klein said on March 19, 2:30 - 4:00 p.m. there will be a teleconference at the Ingham County Animal Shelter. The League of Women Voters, together with the Ingham Conservation District, the Bureau of Environmental Health, will sponsor the program regarding The Clean Water Act and groundwater contamination. Stypula said he had sent a letter to the Lansing State Journal to Mark Nixon, and suggested that the State Journal partner with one of the broadcast outlets, preferably Channel 23, to develop some type of a town hall meeting on the issue. Jadun said that City Council pulled our Stormwater/CSO video from Channel 28. We have revised the statements they asked us to. We have since been up twice with the revised script, and still have not gotten their approval. They keep coming back with another change. Jadun said the video describes the whole process, and would be helpful to the public. Jones said he would check with Harold and see if he will put it on and then contact her. (Sandy Allen left 1:10 p.m.) MOTION#1: BLOOMBERG MOVED TO COMMEND MR. SPANGLER FOR HIS USUAL EXCELLENT JOB, AND SUPPORT TRANSMITTAL OF THE APPLICATION FOR THE NPDES PERMIT TO THE MAYOR. KNOSTMAN SUPPORTING. ALL AYES. MOTION PASSED. (Citizens left - 1:20 P.M.) 1V1111%U 1 it J Vr 1v11tii%l.II 1-1, 177 1 Page 8 AGENDA ITEM#2 - STORMWATER-REPEAL OF ORDINANCE 925 MOTION#2: KIBBEY MOVED, KLEIN SUPPORTED, A MOTION TO RESPOND TO CITY COUNCIL REFERRAL AS FOLLOWS: THE BOARD WILL AWAIT MAKING A REVIEW AND RECOMMENDATION UNTIL WE RECEIVE THE REPORT AND RECOMMENDATION OF THE CONSULTANT WHO WILL BE HIRED TO STUDY THIS ISSUE. FURTHER, THE BOARD NOTES WITH CONCERN THE FISCAL IMPACT IF THIS ORDINANCE IS REPEALED WITHOUT A REPLACEMENT SOURCE OF REVENUE. OUR ESTIMATE OF THE FISCAL IMPACT WOULD BE $6,050,000. WE LOOK FORWARD TO WORKING WITH THE CITY ON THIS ISSUE. ALL AYES. MOTION PASSED. ADJOURNMENT- The meeting was adjourned at 1:25 P.M. Respectfully submitte , Margaret H. Pollard Secretary to the Board c:\wp\data\psb\97-03-13.min fl+InUter,Approved aseG 2Ecr£b (Co212i'moAi 13©ard Meeting or:_ 3 / 7 Cigned: Margaret H. Po rd - 124 W. Michigan Ave. Lansing, MI 48933-1691 (517)483-4455 FAX (517)483-6082 LANSING MICHIGAN N O T = C E RESCHEDULED MEETING OF THE BOARD OF PUBLIC SERVICE THURSDAY, FEBRUARY 27, 1997 - 11:30 - 1:00 P.M. LOCATION: SOUTH PRECINCT **CONFERENCE ROOM A G E N D A ( 1) Roll Call A) Absences (2) Approval of Public Service Board Minutes : Meeting of January 9, 1997 (3) Citizen Comments - Please limit comments to 5 minutes (4) ACTION ITEM(S) : A) Review of P.S . Board Evaluation (5) Special Committees/Special Report A) Review of Proposed Road Work Construction for Summer 1997 (6) Report of Officers : _ -- Engineering Division Fred Rieger Wastewater Division * Don Stypula Solid Waste Section Rita Klein Transportation Division Ron Bloomberg -� Operations & Maintenance Div. June Knostman r- m � (7) *Director Respond to Questions re Report �7 (8) *City Engineer Respond to Questions re Report (9) Unfinished Business (10) New Business (11) Other Business (12) Communications ( 13) Adjourn *Reports will be mailed with packet. Please review prior to meeting. **CONFERENCE ROOM IS AT LOWER LEVEL BEHIND THE OFFICER'S DESK (NOT THE COMMUNITY ROOM) NOTE TO MEMBERS: PLEASE CONFIRM YOUR ATTENDANCE ANY DAY PRIOR TO 12:00 NOON OF THE DATE PREVIOUS TO THE MEETING BY CALLING MARGARET 483-4453. of the "'7, "` ` r,�+i J C;BOARD OF PUBLIC SERVICE 2; MINUTES OF L �I ?v Cr'i Y CLERK FEBRUARY 27, 1997 PRESENT: Ron Bloomberg, Rick Kibbey, Rita Klein, June Knostman, Don Stypula ABSENT: Gilda Richardson, Fred Rieger, 1 vacancy STAFF: Bob Clegg, Lenora Jadun CITIZENS: None. ------------------------------------------------------------------ MEETING CALLED TO ORDER The meeting was called to order by Chair Don Stypula at 11:45 A.M. at the South Police Precinct Community Room. QUORUM PRESENT. MINUTES APPROVED JANUARY 9, 1997-THE CHAIR ENTERTAINED A MOTION TO APPROVE THE MINUTES OF JANUARY 9, 1997. KIBBEY SO MOVED,WITH KLEIN SUPPORTING. DON STYPULA NOTED CORRECTION SHOULD BE MADE TO SHOW HIM PRESENT AT THE MEETING. ALL AYES. MOTION PASSED WITH CORRECTION DULY NOTED. ACTION ITEM: REVIEW OF PUBLIC SERVICE BOARD ANNUAL EVALUATION Not ready for review. Tabled to later meeting. SPECIAL COMMITTEES/SPECIAL REPORTS REVIEW OF PROPOSED ROADWORK CONSTRUCTION FOR SUMMER 1997 Clegg asked if there were questions regarding the report. Jadun said we are still trying to reach the $7 million for roads. Stypula suggested meeting with the Mayor to discuss the board's support of the $7 million. Jadun said we would contact the Mayor's office and make arrangements for a luncheon meeting and those who are able to make it can attend. MINUTES OF FEBRUARY 27, 1997 Page 2 all the way to the west city limits. Clegg reported the City will receive $105,000 in federal monies in extra appropriations not used by other jurisdictions. Jadun said the City also received from the State of Michigan $549,800 to use for economic development type roads. We put in a new road access into the Prudden Building. GAS TAX- Stypula gave an update of the status of the gas tax in the State Capitol and Washington. He said there is a flurry of activity on this issue, and the possibility exists of a petition drive to get a gas tax on the ballot. Governor Engler is going to Washington with the legislative leadership next week to talk to the congressional delegation about road funding. The next day, Stypula said he would be with about 200 elected officials from around the state who will be going to Washington to have mass meetings with all the congressional representatives on an individual basis. They will also be meeting with key members (committee chairs and subcommittee chairs) in the House and Senate. Stypula noted there are a lot of things developing regarding increasing road funding, and he is more confident that something may happen this year. He said he would keep the board informed of what is happening in the Legislature and Congress on the issue. June Knostman praised Don's understanding and expertise in the legislative area and expressed appreciation for his updates. EARLY RETIREMENT (STATE OF MICHIGAN) - Stypula said he expects that the Michigan Department of Transportation and the DEQ will lose many people. For every four retiring, they expect to hire back only one employee. REPORT OF OFFICERS: WASTEWATER DIVISION - Stypula reported that the State Senate Agriculture Committee yesterday unanimously reported to the Senate floor, legislation that the Michigan Municipal League was instrumental in writing. It sets out the state-wide sludge to land recycling program. It makes the regulation of that program more uniform across the state. SOLID WASTE -Rita Klein reported that the Carts program seems to be picking up. There have been some complaints regarding the quality of the green bags. She said if anyone's neighbors make that complaint, they can return the bags to the store where they bought them or to the O&M office and they will be replaced. The Recycling Committee met yesterday and the City plans to participate in a strong way in Earth Day celebrations. There will also be a "Kids to the Rescue" program Lansing will participate in, which is the same day as a clean-up cooperation with East Lansing. Klein said the Recycling Committee has had a quorum at meetings during the past few months, which she attributes to the committee's being more actively involved. MINUTES OF FEBRUARY 27, 1997 Page 3 Knostman asked.what kind of programs are going on within the public schools. Klein said Lorie held a teacher education program and only three teachers showed up. Lorie also has several programs that she takes directly into the schools herself. She has put together a "traveling trunk" containing all kinds of resource materials that is available to the teachers. Jadun said Saturday, April 19 will be the Clean-up Day East Lansing. This is usually geared towards high school students. A party in downtown East Lansing is held for them the day after the clean-up. Lenora said Lansing has dovetailed with that program and will involve the three high schools in Lansing. Our students who participate will go to the non-alcoholic party at East Lansing. TRANSPORTATION INFRASTRUCTURE SEVEN MILLION FOR SEVEN YEARS STATUS REPORT - YEAR TWO KLEIN MOVED, KIBBEY SUPPORTED, APPROVAL OF THE STREET REPORT AND RECOMMENDED SENDING TO THE MAYOR WITH A COVER LETTER. ALL AYES. MOTION PASSED. (Stypula left 1:00 p.m.) TRANSPORTATION DIVISION - Ron Bloomberg reported that renovations at the N. Capitol ramp are continuing. Most of the carpet is installed and they are on punch list items. The Traffic Calming program is continuing and they are sending mailings to target neighborhoods. Ron noted there is a nice article in the State Journal today on traffic calming. The division has received some new computers in conjunction with traffic control. O&M REPORT-Knostman reported that the division has position vacancies and that Mr. Campfield and Lenora have been working on the testing and interview process. There was discussion of the City's hiring process and the length of time it takes to write a process, and conduct tests and interviews. ADJOURNMENT- The meeting was adjourned at 1:20 P.M. Respectfully submitted, i Minutes Approved S� bmitted Board Meeting of: Margaret H. Pollard Signed: Margaret . Po rd�� Qprrptary to flip Rnaril 732 City Hall 124 W. Michigan Ave. Lansing, MI 48933-1691 (517)483-4455 neF FAX (517)483-6082 LANSING MICHIGAN N O T = C E � VIC ME E T T NG CANC E LL JAL T = ON� THE REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE SCHEDULED FOR THURSDAY, FEBRUARY 13, 1997 AT 11:30 AM HAS BEEN CANCELLED DUE TO A LACK OF QUORUM. LOCATION: SOUTH PRECINCT **CONFERENCE ROOM c-1 -= If you have questions, please call Margaret Pollard at 483-4453 . BOARD OF PUBLIC SERVICE MINUTES OF JANUARY 9, 1997 PRESENT: Ron Bloomberg, Rick Kibbey (12:20 p.m.), Rita Klein, Fred Rieger Don Stypula ABSENT: June Knostman, Gilda Richardson, 1 vacancy STAFF: Bob Clegg, Jimmy Spangler, David Berridge, Jim Campfield CITIZENS: None. ---------------------------------- 11:30 A.M. - No quorum present. While waiting for a quorum, Dave Berridge distributed report on Traffic Calming and led discussion. Mr. Berridge explained that the principle of Traffic Calming is to discourage non-local traffic using neighborhood shortcuts. He said in the Fall of 1995 a process called Neighborhood Studies and Traffic Calming was begun. The neighborhoods were studied as units and the Transportation Division began to gather baseline data of volumes and speeds. The division worked with the Planning Department in defining neighborhoods, and the result was that the city was divided into 36 neighborhoods. Three areas have been studied and data gathered. The Traffic Board and Planning Board will co-sponsor meetings with the neighborhoods to present the findings and get their input. After this meeting the Transportation Division will refine the plan and prepare a final report with recommendations to correct traffic problems through means of traffic control and calming devices. This report will be presented again to the neighborhoods, then to the Traffic and Planning Boards, after which it will be submitted to City Council. MEETING CALLED TO ORDER The meeting was called to order by Chair Don Stypula at 12:20 P.M. at the Transportation Division's Conference Room. QUORUM PRESENT. Mr. Berridge responded to questions regarding the Traffic Calming Report. MINUTES APPROVED DECEMBER 4, 1996 - THE CHAIR ENTERTAINED A MOTION TO APPROVE THE MINUTES OF DECEMBER 4, 1996. KIBBEY SO MOVED, WITH KLEIN SUPPORTING. ALL AYES. MOTION PASSED. ALL AYES. MOTION PASSED. ACTION ITEM BUDGET FY 97-98- RESOLUTION THERE WAS DISCUSSION OF THE RESOLUTION AS PREPARED. THERE WERE A FEW MINOR CHANGES SUGGESTED; AND WITH THE INCORPORATION OF THESE CHANGES, RIEGER MOVED, KIBBEY SUPPORTED A MOTION TO APPROVE THE RESOLUTION AS AMENDED. ALL AYES. MOTION PASSED. SPECIAL COMMITTEES/SPECIAL REPORTS STORMWATER/SEWER RATES UPDATES - Spangler said these items are still in committee. Regarding sewer rates, he said the administration has prepared an alternate proposal that would take residential back into a commodity based program. Many of the committee meetings were canceled during December, so things have not moved along as hoped. Regarding Stormwater, the Public Service Department has responded in writing to every appeal submitted to the department. City Council has about 500+ appeals submitted to them, and about 200 have not been acted on. Clegg noted that the Engineering staff has prepared a report of the timelines, with the status of the appeals. Clegg said there are concerns about appeals that have not received a response from City Council, particularly because it is time for the second billing to be mailed out. OPERATIONS & MAINTENANCE DIVISION REPORT Jim Campfield reported that the Carts mailing got 11.6 o response. Approximately 718 people are currently signed up for the program. This was the first week of actual collection, and a few operational problems occurred, but they are being worked out. The billings are expected to go out the first week of February. (Stypula left at 12:57 p.m. ) Vice Chair Klein presided over the remainder of the meeting. REPORT OF OFFICERS ENGINEERING - Fred Rieger reported that he has been reviewing the budget with Mr. Clegg, and he is glad to see the creation of a project engineer being requested. He said he feels it is necessary with the size of the street program we have. TRAT\TgPnRTATTC)N - Rnn Rlnnm-hPrsr rPnnrtPc3 that work is going on at the North 1Y11114 v 11:U lJl' OL11`I VL'1161 vJ, 100 Capitol Ramp. Dry wall, painting and light fixtures are being installed. The covered pedestrian walkway near the Cooley Center is supposed to be coming down soon. He reported that Mr. Berridge has been in meetings regarding the events pertaining to the Oldsmobile 100th Anniversary and 150th Anniversary for the Capitol. SOLID WASTE - Rita Klein suggested that the Solid Waste and Operations & Maintenance Division should be put under one person for reporting. Regarding the Carts program, Klein said that the projections of 1,500 was based on the total households in the area, rather than total households who were using the City's green bag system. She said it will be interesting to see if new customers can be picked up through the use of Carts. Klein said that with a full staff in the Recycling section now, they plan to work more comprehensively with the school programs. ENGINEERING REPORT Clegg reported that Act 51 revenues through October are down 4 o as compared to last year. After November, revenues will be down 5 0 (not reflected on the written report as figures not received in time) . Clegg said there is a lag time of a couple of months in receiving the monies. Clegg is hopeful we will see some recovery in the Act 51 revenues. Clegg said because the Build Michigan Program is over, he doesn't expect the revenues to show any growth, which means we will have to look at our expenditures for the second 6 months. This could have ramifications for our Seven Year Seven Million Plan, but it is too early to predict. OTHER BUSINESS Dave Berridge offered a tour of the offices for those members who were interested. ADJOURNMENT - The meeting was adjourned at 1:10 P.M. Respectfully submitted, eg � � a(rgMinutes A rov ,-` adret H. Pollard Approved as Subm Board Meeting of: 1 Secretary to the Board a�71q� , Signed: Margaret H. PollF rd `u"Au Ur' PUBLIC SERVICE JANUA'RY 9, 1997 WHEREAS, the Board of Public Service has reviewed the Department of Public Service proposed budget for 1997-98; and WHEREAS, the Department 's Budget was consistent with the Board policies; 'and WHEREAS, the Board requests that the Mayor maintain the $7 Million for 7-Year Program which hislcominouncil will be its third year; and g year WHEREAS, it is imperative that emphasis remain on funding of infrastructure including building maintenance, road and sidewalk maintenance, computer upgrades, and technology upgrades; and WHEREAS, consistent funding year after year will bring this City out of the -deferred maintenance condition; and WHEREAS, consistent funding is tied directly to the economic viability of this community; and WHEREAS, persons, residents, businesses, and developers want clean neighborhoods, good streets, clear and appropriate traffic computers, convenient parking faili facilities, e, updated constructed and maintained structures; and facilities, and well WHEREAS, the Department of Public Service energy program u proposes an ongoing will save the City money o ndlu utilize lessll and oenergyther lthatuthe Boa that Public Service requests be continued indefinitely; e Board of q and WHEREAS, the City_ must maintain a stable funding of the Clean Water Act of 1987 requirements; NOW, THEREFORE, BE IT RESOLVED, that the Board of Public Service supports and recommends the approval of the Department of Public Service proposed budget for FY 1997-98 which is comprised of the Transportation and Parking Division; Sewage Fund; Administration and Engineering Division; Operations and Maintenance Division; and the Stormwater Fund. i certify that the above Resolution passed by unanimous motion at the regular meeting of the Board of Public Service on January 9, 1997. ✓ham.-ram �J. �,�,�,�.,� Margaret/H. Pollard, Secretary to the Board PUBLIC SERVICE DEPARTMENT L - 732 City Hall _ 124 W. Michigan 'AvQ -r 10 Pik 4: 32 Lansing, MI 48933'=�691" (517)483-445 ,�1�a3�r�� CITY CLERK LANSING MICHIGAN FAX (517)483-6L ***N O T I C E** **MEETING CANCELLATION*** THE MEETING OF THE BOARD OF PUBLIC SERVICE SCHEDULED FOR WEDNESDAY, DECEMBER 10, 1997 AT 6 :00 PM HAS BEEN CANCELLED DUE TO A LACK OF QUORUM. If you have questions, please call Margaret Pollard at 483-4453 . PUBLIC SERVICE DEPARTMENT 732 City Hall 11;0 �' ; I ( _ e n. 124 W. Michigan Ave.. A? 0. L29 LAF:SiILG CITY CLEW"sing, MI 48933-1691 LANSING MICHIGAN (517)483-4455 FAX (517)483-6082 BOARD OF PUBLIC .SERVICE MEETING DATE/LOCATION CHANGE THE REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE SCHEDULED FOR THURSDAY, DECEMBER 11, 1997, HAS BEEN RESCHEDULED TO WEDNESDAY, DECEMBER 10, 1997 AT 6 :00 P.M. IN THE PUBLIC SERVICE DEPARTMENT CONFERENCE ROOM, 7TH FLOOR, CITY HALL. A G E N D A ( 1) Roll Call A) Absences (2) Approval of Public Service Board Minutes : Meeting of November 12, 1997 (3) Citizen Comments - Please limit comments to 5 minutes (4) ACTION ITEM(S) : A) Recycling Ordinance review (5) Director's Report (6) City Engineer's Report (7) Unfinished Business (8) New Business (9) Other Business (10) Communications ( 11) Adjourn NOTE TO MEMBERS : PLEASE CONFIRM YOUR ATTENDANCE AT LEAST 1 DAY PREVIOUS TO THE MEETING BY CALLING MARGARET 483-4453 . FOR SPECIAL ACCOMMODATIONS, PLEASE GIVE 24 HOUR NOTICE PRIOR TO THE MEETING BY CALLING MS. POLLARD AT 483-4453 OR 483-4479 TDD. CITY OF LANSING TRANSMITTAL TO: 2 3 4 FOR ACTION AS INDICATED ❑ SIGNATURE ❑ REPLY-MY SIGNATURE ❑ NOTE AND FORWARD ❑ APPROVAL ❑ REPLY-COPY TOME ❑ NOTE AND FILE ❑ ACTION ❑ PLEASE SUMMARIZE ❑ NOTE AND RETURN ❑ COMMENTS ❑ PLEASE INVESTIGATE ❑ PLEASE PHONE ME ❑ INFORMATION ❑ FORWARDED PER REQUEST❑ PLEASE SEE ME REMARKS: CJ& FROM DATE L A��,