HomeMy WebLinkAbout1996 Public Service Board Minutes FINAL Office of City Clerk
City of Lansing
Marilynn Slade
City Clerk
TO: Margaret Pollard, Public Service Department
FROM: Dixie Gilmore, City Clerk's Office
DATE: December 27, 1996
SUBJECT: 1996 Public Service Board Minutes
A review of our records indicates the following board minutes are
not on file in the Clerk' s Office:
October 9 October 18 (special) November 20
December December 11
The last board minutes placed on file with our office were for the
meeting of September it (draft only) .
Would you please either provide the missing minutes or advise us of
their status?
Thank you for your cooperation in bringing this file up to date.
/dlg
732 City Hall
124 W. Michigan Ave. ? _. ! f` j ;
Lansing, MI 48933-1691
(517)483-4455 { 0:
FAX (517)483-6082
LANSING MICHIGAN `, ,C,,rr"in CITY
I t CLERIK�r -A-N O T I C E '"'' � -&-
RESCHEDULED MEETING OF THE
BOARD OF PUBLIC SERVICE
WEDNESDAY, DECEMBER 04, 1996 - 11:30 - 1:00 P.M.
LOCATION: SOUTH PRECINCT POLICE STATION CONFERENCE ROOM
A G E N D A
( 1) Roll Call
A) Absences
(2) Approval of Public Service Board Minutes : Meeting of September 11, 1996
and October 18, 1996
(3) Cit,izen Comments - Please limit comments to 5 minutes
(4) ACTION ITEM(S) :
A) -Preliminary Budget Report
1) Requests for support
2) Input from members
(5) Special Committees/Special Report
A) None.
(6) Report of Officers :
Engineering Division Fred Rieger
Wastewater Division Don Stypula
Solid Waste Section Rita Klein
Transportation Division Ron Bloomberg
Operations & Maintenance Div. June Knostman
(7) *Director Respond to Questions re Report
(8) *City Engineer Respond to Questions re Report
(9) Unfinished Business
( 10) New Business t
( 11) Other Business
( 12) Communications
( 13) Adjourn
*Reports were mailed several weeks ago in packet. Please review prior to
meeting.
NOTE TO MEMBERS: PLEASE DO NOT FORGET TO CONFIRM YOUR ATTENDANCE ANY DAY
PRIOR TO 12:00 NOON OF THE DATE PREVIOUS TO THE MEETING
BY CALLING MARGARET 483-4453.
Of the — , �, 1 'c{r;(.j
BOARD OF PUBLIC SERVICE
MINUTES OF r
DECEMBER 04, 1996
LAN
S)'NG CITY CLERI{
PRESENT: Ron Bloomberg, Rick Kibbey,
Richardson, Fred Rieger, Don St Rita Klein, June Knostman, Gilda
ypula
ABSENT: 1 Vacancy
STAFF: Lenora Jadun, Bob Cle
John McComb (at 12:07gg' Jimmy Spangler, Pat Bush, Pat Engle,
p.m.)
CITIZENS: None.
The meeting was called to order by Chair Don Stypula at 11:50 A.M. at the South
Precinct Police Station.
QUORUM PRESENT.
APPROVAL OF MINUTES
SEPTEMBER 11, 1996 MINUTES APPROVED - Klein moved, Kibbey seconded
to approve the minutes of September 11, 1996. ALL AYES. MOTION PASS
a motion
OCTOBER 18,;1996 MINUTES APPROVED - June Knostman discussed the ED.
City to attract businesses and to keep the infrastructure and public services shape. e need for the
p She said businesses will not come to an area that appears es in good
deteriorating. After discussion, Richardson moved, Knostman Supported, to be
to approve the minutes of October 18, 1996. ALL AYES. MOTION PASSED motion
ACTION ITEM:
BUDGET FY-97-98
Lenora Jadun began the discussion on the department's
explained that she wants to present the budget to the board learlier his get She
reviewing several funds at this meeting,
presenting other funds at the subsequent meetings. She felt this would year, by
and requesting action on those funds, and
4-5 hour meeting reviewing the whole budget at one sitting at a later date.
noted that she had asked the division heads to run the funds within 4% of ,`,event a
final figures will be, and that is what the Also, she
department's final budget will not be completed until the middle of January.hat the
y prepared to present to the board. The
invited board members to set an appointment to come in to the office an
parts of the budget for which they wish more detail. She
d review any
Rick Kibbey asked a procedural question regarding voting fora partial
said he didn't recall voting for a partial budget before and expressed a
for voting for the total budget. He added that if we could not et budget. He
a preference
date,v_ ,
and it became necessary_ rATo a aunr,,,,,
_---
ADMINISTRATION/ENGINEERING DIVISION BUDGET -
Bob Clegg presented the Administration and Engineering Division's Operating
Budget from General Fund. He point out that personnel costs show an increase of
nearly 6 0. That is not due to raises, but because of the new employees that have
been hired and they are entitled to regular merit increases. Most of the items are
at the rate of inflation, with the exception of fringe benefits. Equipment expense
include computer replacements which the board has consistently recommended in
prior budgets. Clegg discussed changes to the CSO implementation plan. Some of
the activities being done by consultants presently are being recommended to be done
by hiring three new City employees. In addition, these new employees could do some
other environmental work and assist in meeting demands of the everchanging
environmental rules. Clegg said he doesn't think there will be a significant increase
in cost to the City.
Stypula said in future budgets, proposed new EPA ozone transport rulings may
require regulatory and enforcement activities by the City and other agencies, and
that it is something to keep in mind and plan for.
Kibbey inquired into the status of GIS in the City's plan. Jadun said currently it
is not moving and was not considered in this year's budget. She said she would like
to be able to proceed with it, but has not been able to get adequate funding for it.
STORMWATER FUND -
Clegg led the discussion. Because we have received low interest loans we have a
seven percent increase in debt service. Capitol Improvements are increased 441%
because current fiscal year CIP is just for the ineligible share, or cash costs of the
project cost. In the proposed budget, the budget shows 100% cash. We are making
the assumption that the SRF loans will not be available in the next fiscal year. If
they become available, we will pursue the loans. This is the same method used for
the past year, and we did go after and obtain the low interest SRF loan and as a
result, 30 o credits were given to citizens in FY97, but obtaining the SRF loan cannot
be depended on at this point.
TRAFFIC ENGINEERING BUDGET -
Jadun led the discussion. She noted that the FY 98 Budget is a continuation of past
years, with approximately a 5% increase in expenses except for equipment. We are
asking for improved traffic signalization. The Honeywell computer is 25 years old
and needs replacing. CIP requests include modernization of 20 intersections and
upgrades to the traffic signal interconnect system, as well as three other new
projects: Eureka Street traffic diverters; CATA GTC signal modernizations; and
Michigan/Holmes traffic signal installation.
Pat Bush updated the board on the status of neighborhood traffic calming program.
Last year, $50,000 was approved for a study and that has been done. Traffic
improvements will be made in five different neighborhoods. Bush said they tried to
pick neighborhoods with the greatest amounts of traffic problems.
PARKING SYSTEM -
Jadun led the discussion. She noted that the Parking System is doing much better
than it was two years ago. The debt service was restructured. Jadun said that
increased parking activity hds been taxing on the division. Changes have been made
in the permit system, resulting in a need for additional employee training. New items
such as credit card payment, renew-by-mail permit processing, cash key sales, and
VIP debit card sales and renewals were added with existing staff, and one new
employee is being requested in the Service Center to address this.
Jadun said the parking ramps have major maintenance needs which must be
addressed.
SEWAGE FUND -
Jimmy Spangler led the discussion. He said there are no major changes from last
year's budget. Because of operational changes, reassignments, technology, etc. ,
there are staff reductions currently being made, resulting in lower operations costs
in FY 98. The bio-solids land application program has been instituted and the
storage facility is being used. Building and roof replacements are requested in the
amount of $637,000 and design and implementation on Supervisory Control and Data
Acquisitions (SCADA) system in the amount of $900,000 (year 2 of a multi-year
program) . Eighty-eight percent of equipment costs are for replacements to maintain
what we have. Overall, costs are being held at the rate of inflation.
REPORT OF OFFICERS
ENGINEERING REPORT - Bob Clegg noted that his report was mailed several weeks
ago with the packet. In that report, he stated that three of the streets had not been
paved. Before the end of the construction season, all the streets were completed.
SOLID WASTE REPORT - Rita Klein reported that the Recycling Committee is
reviewing the ordinance and will be making suggestions. Klein said she suggested
that they report their recommendations to this board. Their review and
recommendations process will take several months. The new carts are displayed in
the City Hall lobby. Approximately 600 people had responded the last report she
had. Expected start-up date is January 6, 1997. Rita says she is still very
concerned about the public relations aspect. Jadun said another mailing is planned
and that should help get the information out.
TRANSPORTATION - Ron Bloomberg reported that work is being done in the suites
of the North Capitol Ramp. Panels were removed from the S. Capitol Ramp. Liskey's
and Spartan Inn parking lot has been paved and striped. Silver Bells materials have
been taken down.
OTHER BUSINESS
June Knostman inquired into the status of the turnbacks from General Fund for the
Streets Fund. John McComb said as soon as the accounting is done from the baseball
fund and the Civic Center proceeds, he will be able to put the money in the streets
accounts.
Lenora said the next meeting is scheduled for next Wednesday. Harold Leeman has
asked if the board meetings can be moved to Thursdays as it conflicts with the
Council Public Services Committee. He could attend some of the board meetings if
they were held on Thursday. It was agreed to change the next meeting to next
Thursday, 12/12 at the City Club.
ADJOURNMENT
The meeting was adjourned at 1:30 P.M.
Respectfully submitted,
Margaret H. Pollard
Secretary to the Board
Minutes Approved Sub
Board Meeting tted
signed: g of: , �17
g Margaret . Pollard
141i V V JLL116 1111i Ju 1 XIN l7
of the
BOARD OF PUBLIC SERVICE
MINUTES OF
DECEMBER 12, 1996
PRESENT: Ron Bloomberg, Rick Kibbey, Rita Klein, June Knostman, Gilda
Richardson, Fred Rieger
ABSENT: Don Stypula, 1 Vacancy
STAFF: Lenora Jadun, Bob Clegg, Jimmy Spangler, David Berridge,
Jim Campfield
CITIZENS: None.
The meeting was called to order by Vice Chair Rita Klein at 11:55 A.M. at the
Lansing Center. QUORUM PRESENT.
ACTION ITEM:
BUDGET FY 97-98- OPERATIONS & MAINTENANCE DIVISION
Jim Campfield gave an overview of his division's budget requests. He noted
that the Building Maintenance budget reflects a 6% increase primarily due to
additional janitorial needs, and efforts to improve the cleanliness and appearance of
City Hall.
He explained the new programs he is requesting. A street maintenance crew
was cut in 1991 due to a reduction of Act 51 monies. He is requesting reinstatement
of this crew, which would allow a higher level of performance in preventative
maintenance for streets. With the seven million dollar funding in streets, the need
to protect the investment with preventative maintenance techniques is now greater
than before.
Also, in the compost collection program, it is being requested that an
additional four full time solid waste operators be hired. The would eliminate
continuous training required each year when seasonal workers return or choose not
to take the compost collection job. This has proved costly in overtime and poor
service to the users, as well as an overall higher accident rate than other services.
The additional four workers could be used in the Building Maintenance section
during the off season. They could perform lower skilled maintenance duties and
MINUTES OF DECEMBER 12, 1996
The new Carts pilot program is scheduled to being the first week of January
1997. If successful, it is planned to be expanded throughout the city.
The final new program is for an Energy Manager for the City of Lansing. This
would provide a dedicated staff person to deal with energy concerns for city-owned
facilities as well as being involved in city wide energy programs to promote better
use of energy and, consequently, creating savings to taxpayers and businesses.
ADJOURNMENT
The meeting was adjourned at 12:34 P.M.
Respectfully submitted
1
Margaret H. Pollard
Secretary to the Board
ACT 51-LOCAL STREET REVENUES
MONTH 94-95 95-96 96-97 % fib
INCREASE INCREASE
quarterly data 96 vs 95 97 vs 96
JULY $132.903 $137,142 $138,171 3.19% 0.75%
AUGUST $114,891 $122,423 $117,621 6.56% -3.92%
SEPTEMBER $130,161 $155.595 $124,857 19.54% -19.75%
1 ST QTR. $377,956 $415,160 $380,649 9.84% -8.31%
OCTOBER $81,812 $92,784 $105,533 13.41% 13.74%
NOVEMBER $110,331 $113,128 2.53%
DECEMBER $108,555 $105,667 -2.66%
2ND QTR. $300,699 $311,579 $105,533 3.62% -66.13%
1 ST 6 MONTH $678,654 $726,739 7.09%
JANUARY $105,040 $116,604 11.01%
FEBRUARY $127,767 $136,674 6.97%
MARCH $154,972 $113,583 -26.71%
3RD QTR. $387,779 $366,861 $0 -5.39%
1ST 9 MONTH $1,066,433 $1,093,600 2.55%
APRIL $109,744 $108,074 -1.52%
MAY $117,082 $113,967 -2.66%
JUNE $129,023 $120,076 -6.93%
4TH QTR. $355,849 $342,117 $0 -3.86%
TOTAL $1,422,282 $1,435,717 $0 0.94%
MONTH 94-95 95-96 96-97 %
INCREASE INCREASE
cumulative data 96 vs 95 97 vs 96
JULY $132,903 $137,142 $138,171 3.19% 0.75%
AUGUST 247,794 $259,565 $255,792 4.75% -1.45%
SEPTEMBER 377,956 $415,160 $380.649 9.84% -8.31%
OCTOBER 459,768 $507,944 $486,182 10.48% -4.28%
NOVEMBER 570,099 $621,072 8.94%
DECEMBER 678,654 $726,739 7.09%
JANUARY 783,695 $843,343 7.61%
FEBRUARY 911,462 $980,017 7.52%
MARCH 1,066.433 $1,093,600 2.55%
APRIL 1.176.178 $1,201,674 2.17%
MAY 1,293,259 $1,315,641 1.73%
JUNE 1,422,282 $1,435,717 0.94%
ACT 51-MAJOR STREET REVENUES
MONTH 94-95 95-96 96-97 gib %
INCREASE INCREASE
quarterly data 96 vs 95 97 vs 96
JULY $456,233 $469,804 $473,675 2.97% 0.82%
AUGUST $394,337 $419,379 $403,242 6.35% -3.85%
SEPTEMBER $446,728 $533,008 $428,043 19.31% -19.69%
1STQTR. $1,297,299 $1,422,191 $1,304,961 9.63% -8.24%
OCTOBER $280,785 $317,842 $361,789 13.20% 13.83%
NOVEMBER $378,532 $387,533 2.38%
DECEMBER $370,796 $361,975 -2.38%
2NDQTR. $1,030,112 $1,067,350 $361,789 3.61% -66.10%
1ST 6MONTH $2,327,411 $2,489,541 $1,666,750 6.97%
JANUARY $360,372 $399,441 10.84%
FEBRUARY $438,286 $468,195 6.82%
MARCH $531,711 $389,083 -26.82%
3RD QTR. $1,330,369 $1,256,718 $0 -5.54%
1ST9MONTH $3,657,779 $3,746.259 $1,666.750 2.42%
APRIL $396,535 $370,214 -6.64%
MAY $401,698 $390,405 -2.81%
JUNE $442,630 $411,280 -7,08%
4TH QTR. $1,240.862 $1,171,898 $0 -5.560A
TOTAL $4.898,642 $4,918,158 $1,666,750 0.40%
MONTH 94-95 95-96 96-97 % %
INCREASE INCREASE
cumulative data 96 vs 95 97 VS 96
JULY $456,233 $469,804 $473,675 2.97% 0.82%
AUGUST 850,570 889,183 876,917 4.54% -1.38%
SEPTEMBER 1,297,299 1,422,191 1,304,961 9.63% -8.24%
OCTOBER 1,578,083 1,740,033 1,666,750 10.26% -4.21%
NOVEMBER 1.956,615 2,127,566 8.74%
DECEMBER 2,327,411 2,489,541 6.97%
JANUARY 2,687,782 2,888,982 7.49%
FEBRUARY 3,126,068 3.357,176 7.39%
MARCH 3,657,779 3,746,259 2.42%
APRIL 4,054,314 4,116,473 1.53%
MAY 4.456.012 4,506,878 1.14%
JUNE 4,898,642 4,918,158 0.40%
FISCAL YEAR 1992-96
ACT51-COMBINED REVENUES
MONTH 94-95 95-96 96-97 0/0 0/0
INCREASE INCREASE
quarterly data 96 vs 95 97 vs 96
$589,136 $606,946 $611,846 3.02% 0.81%
AUGUST 509,228 $541,801 $520,863 6.40% -3.86%
SEPTEMBER 576,890 $688,603 $552,901 19.36% -19.710.5
1STQTR. $1,675,254 $1,837,350 $1.685,610 9.68% -8.26%
OCTOBER $362,597 $410,626 $467,322 13.25% 13.81%
NOVEMBER 488,863 500,661 $0 2.41%
DECEMBER 479,351 467,642 $0 -2.44%
2ND QTR. $1,330,811 $1,378,929 $467.322 3.62%
1 ST 6 MONTH $3,006,065 $3,216,280 6.99%
JANUARY $465,412 $516,045 $0 10.88%
FEBRUARY $566,053 $604,869 $0 6.86%
MARCH $686,683 $502,666 $0 -26.80%
3RD QTR. $1.718,148 $1,623,580 $0 -5.50%
1ST 9 MONTH $4,724,213 $4,839,859 2.45%
APRIL $506,279 $478.288 $0 -5.53%
MAY 518,780 504,372 0 -2.78%
JUNE 571,653 531,356 0 -7.05%
4TH QTR. $1,596,711 $1,514,016 $0 -5.18%
TOTAL $6,320,924 $6,353,875 0.52%
MONTH 94-95 95-96 96-97 fib gib
INCREASE INCREASE
cumulative data 96 vs 95 97 vs 96
JULY $589.136 $606.946 $611,846 3.02% 0.81%
AUGUST 1,098,364 1,148,747 1,132,709 4.59% -1.40%
SEPTEMBER 1,675,254 1,837,350 1,685,610 9.68% -8.26%
OCTOBER 2,037,851 2,247,977 2,152,932 10.31% -4.23%
NOVEMBER 2,526,714 2,748,638 8.78%
DECEMBER 3,006,065 3,216,280 6.99%
JANUARY 3,471,477 3,732,324 7.51%
FEBRUARY 4,037,530 4,337,193 7.42%
MARCH 4,724.213 4,839,859 2.45%
APRIL 5,230,492 5,318,147 1.68%
MAY 5,749,271 5,822,519 1.27%
JUNE 6.320,924 6,353,875 0.52%
W%"t!F 124 W. Michigan Ave.
Lansing, MI 48933-1691 r`,! ! ie;.4 u 5 }
(517)483-4455
LANSING MICF3IGAN `
FAX (517)483-6082 r ��t
'/N\
?ItYt1( Y L�
N O T
RESCHEDULED MEETING OF THE
BOARD OF PUBLIC SERVICE
WEDNESDAY, NOVEMBER 20, 1996 - 11:30 - 1:00 P.M.
LOCATION: SOUTH PRECINCT POLICE STATION CONFERENCE ROOM
A G E N D A
( 1) Roll Call
A) Absences
(2) Approval of Public Service Board Minutes : Meeting of September 11, 1996
and October 18, 1996
(3) Citizen Comments - Please limit comments to 5 minutes
(4) ACTION ITEM(S) :
A) Preliminary Budget Report
1) Requests for support
2) Input from members
(5) Special Committees/Special Report
A) None .
(6) Report of Officers :
Engineering Division Fred Rieger
Wastewater Division Don Stypula
Solid Waste Section Rita Klein
Transportation Division Ron Bloomberg
Operations & Maintenance Div. June Knostman
(7) *Director Respond to Questions re Report
(8) *City Engineer Respond to Questions re Report
(9) Unfinished Business
( 10) New Business
( 11) Other Business
( 12) Communications
( 13) Adjourn
*Reports were mailed with last week's packet. Please review prior to
meeting.
NOTE TO MEMBERS: PLEASE DO NOT FORGET TO CONFIRM YOUR ATTENDANCE ANY DAY
PRIOR TO 12 :00 NOON OF THE DATE PREVIOUS TO THE MEETING
BY CALLING MARGARET 483-4453.
Lansing,MI 48933
(517)483-4455
% FAX:(517)483-6082 ;� r J I
cHI �
David C. Hollister, Mayor
`REVISEID'k'K
BOARD OF PUBLIC SERVICE
REGULAR MEETINGS
DATES & PLACES FOR 1996
October 09 , 1- 996
Tour/Meeting Operations 8z Maintenance
Facility
601 E _ South Street
November 13 , 1996
Conference Roorn
South Precinct Police Station
December 11 , 1996
1Pu-blic Service Conference Room
7tlz Floor , City Hall
REGULAR MEETINGS OF THE BOARD OF
PUBLIC SERVICE ARE SCHEDULED FOR
THE SECOND WEDNESDAY , 11 : 30 A _ A4 _ -
1 : 00 PM UNLESS OTHERWISE NOTED ON
T H E M O N T H L Y M E E T I N G
NOTICE/AGENDA _
732 City Hall
g 'l i l
ViE7 124 W. Michigan Ave. 2: 11
Lansing, MI 48933-1691
(517)483-4455 IJI!' +'ITY GLERilit
LANSING MICHIGAN FAX (517)483-6082
O T = C E -A-
SPECIAL MEETING OF THE
BOARD OF PUBLIC SERVICE
FRIDAY, OCTOBER 18, 1996 - 12 :00 P.M.
LOCATION: WASTEWATER TREATMENT PLANT
1625 SUNSET AVE.
ADMINISTRATION BUILDING - CONFERENCE ROOM
A G E N D A
( 1) Roll Call
A) Absences
2) Sewer Rates
3) Adjourn
W. sue
BOARD OF PUBLIC SERVICE i
MINUTES OF
OCTOBER 18, 1996 LANSING CITY CLERK
PRESENT: Ron Bloomberg, June Knostman, Gilda Richardson, Fred Rieger
Don Stypula
ABSENT: Rick Kibbey, Rita Klein, 1 Vacancy
STAFF: Jimmy Spangler
CITIZENS: None.
------------------------------------------------------------------------------
------------------------------------------------------------------------------
The meeting was called to order by Chair Don Stypula at 12:00 P.M. at the
Wastewater Treatment Plant Administration Building training room. QUORUM
PRESENT.
ACTION ITEM:
SEWAGE RATES -
Jimmy Spangler led a discussion on sewer rates and responded to questions
from the Board. He gave an explanation of why the Public Service Department
supports maintaining the current system. Spangler said that the I/I
(inflow/infiltration) portion of the current fixed commodity methodology comes from
groundwater from footing drains, leaking manholes, clean-outs, house leads, etc.
There is no relationship between the cost of transporting and processing the I/I and
how much water residents use in their houses. Since it has no relationship to
commodity, it shouldn't be charged to commodity. That is the reason for using a
split charge.
Spangler displayed charts showing that in the residential neighborhood there
are 9,000 linear ft. of main line; 26,900 linear ft. of footing drains; and 9,800 linear
ft. of sewer leads, totalling almost 46,000 ft. of sewer pipe to service the residential
area. Additionally, there are 32 manholes to be serviced. In comparison, the same
amount of area in a commercial property (Meijer on S. Pennsylvania), there are 1,500
linear ft. of sewer, 700 ft. of footing drains, 800 ft. of sewer drains for a total of
3,000 ft. of sewer, and 8 manholes to service the same size area. Spangler said that
they tried to come up with a fair way to divide the cost between the two types of
Council elected to change to a 50/50% split.
There was discussion of the drafted letter with the Board's recommendations
to be sent to the Mayor and City Council along with a Resolution. RIEGER MOVED,
RICHARDSON SUPPORTED, A MOTION THAT STYPULA WOULD FINETUNE THE
DRAFT LETTER AND RESOLUTION TO INCORPORATE THE BOARD'S INPUT, AND
SEND IT ON TO MAYOR AND CITY COUNCIL. FRED RIEGER SO MOVED, WITH
GILDA RICHARDSON SUPPORTING. ALL AYES. MOTION PASSED.
ADJOURNMENT
The meeting was adjourned at 1:30 P.M.
Respectfully submitted,
MargaZet H. Pollard
Secretary to the Board
,Minutes Apprro„n,j es Su��ect
Board Meetii 1Q. ut;i 2.y
Signed: =Viarg�ret �,, pollard
nvtinL yr Y V MAILI arts.v ll.jr,
MINUTES OF
SEPTEMBER 11, 1996
PRESENT: Rick Kibbey, June Knostman, Rita Klein, Gilda Richardson,
Fred Rieger
ABSENT: Don Stypula, 2 VACANCIES
STAFF: Lenora Jadun, Director; Bob Clegg, City Engineer;
John McComb, Budget Analyst
CITIZENS: None.
------------------------------------------------------------------------------
------------------------------------------------------------------------------
The meeting was called to order by Vice Chair Rita Klein at 11:40 A.M. at the Scott
House Living Room. QUORUM PRESENT.
APPROVAL OF MINUTES:
The Chair entertained a motion to approve minutes of the August 14, 1996 meeting.
Two corrections were discussed: 1) Rick Kibbey was not present although the draft
minutes showed him present; and 2) Language was cleared up on p. 3, under the
Transportation Division report, regarding disposal of parking lots. MINUTES
APPROVED AS CORRECTED.
ACTION ITEM:
None.
SPECIAL COMMITTEES/REPORTS
BOARD TRAINING
Jadun led the Board Training session. She began by giving an overview of the
City's demographics and relating some interesting facts about Lansing. There was
discussion of the Board Responsibilities that Jadun presented. Kibbey disagreed
that the Board should be required to "support the Public Service Department staff,"
as outlined in the Board Responsibilities. Jadun said she would make a friendly
amendment changing the language to "Assist in Program delivery and work with City
staff." She noted that her effort inputting this together was to give guidance to the
board and was not intended as restrictive lnnini2ae- Tt was discussed to acid nnntbar
There was also discussion regarding each board member taking a division's budget
and meeting with the division head, and being able to explain issues during yearly
discussion of the proposed budget.
JOHN MCCOMB, BUDGET ANALYST
John McComb discussed the budget process, noting that the Public Service
Department spends 42.97 0 of all money going through the City Treasurer. He
illustrated the competing needs and difficulty the decision makers have in
determining how much cut of the pie goes for different programs, some of which are
very critical. He acknowledged that the needs are greater than the money, and some
needs do not get met.
After the presentations, the board thanked the presenters for their efforts.
ADJOURNMENT
The meeting was adjourned at 1:30 P.M.
Respectfully submitted,
J -7��(
Margaret H. Pollard
Secretary to the Board
MONTH 94-95 95-96 96-97 % %
INCREASE INCREASE
quarterly data 96 vs 95 97 vs 96
JULY $456,233 $469,804 $473,675 2.97% 0.82%
AUGUST $394,337 $419,379 6.35%
SEPTEMBER $446,728 $533,008 19.31%
1STQTR. $1,297,299 $1,422,191 $473,675 9.63% -66.69%
OCTOBER $280,785 $317,842 13.20%
NOVEMBER $378,532 $387,533 2.38%
DECEMBER $370,796 $361,975 -2.38%
2ND QTR. $1,030,112 $1,067,350 $0 3.61%
1 ST 6 MONTH $2,327,411 $2,489,541 $473,675 6.97%
JANUARY $360,372 $399,441 10.84%
FEBRUARY $438,286 $468,195 6.82%
MARCH $531,711 $389,083 -26.82%
3RD QTR. $1,330,369 $1,256,718 $0 -5.54%
1ST 9 MONTH $3,657,779 $3,746,259 $473,675 2.42%
APRIL $396,535 $370,214 -6.64%
MAY $401,698 $390,405 -2.81%
JUNE $442,630 $411.280 -7.08%
4TH QTR. $1,240,862 $1,171,898 $0 -5.56%
TOTAL $4,898,642 $4,918,158 $473,675 0.40%
MONTH 94-95 95-96 96-97
INCREASE INCREASE
cumulative data 96 vs 95 97 VS 96
JULY $456,233 $469,804 $473,675 2.97% 0.82%
AUGUST 850,570 889,183 4.54%
SEPTEMBER 1,297,299 1,422,191 9.63%
OCTOBER 1,578,083 1,740,033 10.26%
NOVEMBER 1,956,615 2,127,566 8.74%
DECEMBER 2,327,411 2,489,541 6.97%
JANUARY 2,687,782 2,888,982 7.49%
FEBRUARY 3,126,068 3,357,176 7.39%
MARCH 3,657,779 3,746,259 2.42%
APRIL 4,054,314 4,116,473 1.53%
MAY 4,456,012 4,506,878 1.14%
JUNE 4,898,642 4,918,158 0.40%
MONTH 94-95 95-96 96-97
INCREASE INCREASE
quarterly data 96 vs 95 97 vs 96
JULY $132,903 $137,142 $138,171 3.19% 0.75%
AUGUST $114,891 $122,423 6.56%
SEPTEMBER $130,161 $155,595 19.54%
1STQTR. $377,956 $415,160 $138,171 9.84% -66.72%
OCTOBER $81,812 $92,784 13.41%
NOVEMBER $110,331 $113,128 2.53%
DECEMBER $108,555 $105,667 -2.66%
2NDQTR. $300,699 $311,579 $0 3.62%
1ST 6 MONTH $678,654 $726,739 7.09%
JANUARY $105,040 $116,604 11.01%
FEBRUARY $127,767 $136,674 6.97%
MARCH $154,972 $113,583 -26.71%
3RD QTR. $387,779 $366,861 $0 -5.39%
1ST9MONTH $1,066,433 $1,093,600 2.55%
APRIL $109,744 $108,074 -1.52%
MAY $117,082 $113,967 -2.66%
JUNE $129,023 $120,076 -6.93%
4TH QTR. $355,849 $342,117 $0 -3.86%
TOTAL $1,422,282 $1,435,717 $0 0.94%
MONTH 94-95 95-96 96-97 % gib
INCREASE INCREASE
cumulative data 96 vs 95 97 vs 96
JULY $132,903 $137,142 $138,171 3.19% 0.75%
AUGUST 247,794 $259,565 4.75%
SEPTEMBER 377,956 $415,160 9.84%
OCTOBER 459,768 $507,944 10.48%
NOVEMBER 570,099 $621,072 8.94%
DECEMBER 678,654 $726,739 7.09%
JANUARY 783,695 $843,343 7.61%
FEBRUARY 911,462 $980,017 7.52%
MARCH 1,066,433 $1,093,600 2.55%
APRIL 1,176,178 $1,201,674 2.17%
MAY 1,293,259 $1,315,641 1.73%
JUNE 1,422,282 $1,435,717 0.94%
MONTH 94-95 95-96 96-97
INCREASE INCREASE
quarterly data 96 vs 95 97 vs 96
JULY $589,136 $606,946 $611,846 3.02% 0.810/0
AUGUST 509,228 $541,801 $0 6.400/o
SEPTEMBER 576,890 $688,603 $0 19.36%
1STQTR. $1,675,254 $1,837,350 $611,846 9.68%
OCTOBER $362,597 $410,626 $0 13.25%
NOVEMBER 488,863 500,661 0 2.41%
DECEMBER 479,351 467,642 0 —2.44%
2ND QTR. $1,330,811 $1,378,929 $0 3.62%
1 ST 6 MONTH $3,006,065 $3,216,280 6.990/b
JANUARY $465,412 $516,045 $0 10.88%
FEBRUARY $566,053 $604,869 $0 6.86%
MARCH $686,683 $502,666 $0 —26.80%
3RD QTR. $1,718,148 $1,623,580 $0 —5.500/b
1 ST 9 MONTH $4,724,213 $4,839,859 2.450/o
APRIL $506,279 $478,288 $0 —5.53%
MAY 518,780 504,372 0 —2.78%
JUNE 571,653 531,356 0 —7.05%
4TH QTR. $1,596,711 $1,514,016 $0 —5.18%
TOTAL $6,320,924 $6,353,875 0.52%
MONTH 94-95 95-96 96-97
INCREASE INCREASE
cumulative data 96 vs 95 97 vs 96
J U LY $589,136 $606,946 $611,846 3.02% 0.81
AUGUST 1,098,364 1,148,747 4.59%
SEPTEMBER 1,675,254 1,837,350 9.680/0
OCTOBER 2,037,851 2,247,977 10.31%
NOVEMBER 2,526,714 2,748,638 8.780/b
DECEMBER 3,006,065 3,216,280 6.99%
JANUARY 3,471,477 3,732,324 7.51%
FEBRUARY 4,037,530 4,337,193 7.420/a
MARCH 4,724,213 4,839,859 2.45%
APRIL 5,230,492 5,318,147 1.68%
MAY 5,749,271 5,822,519 1.270/a
JUNE 6,320,924 6,353,875 0.52%
BOARD OF PUBLIC SERVICE
MINUTES OF
LF-`,t ISIi I`i CITY Y C Err% AUGUST 17, 1996
PRESENT: Rita Klein, June Knostman, Gilda Richardson, Fred Rieger,
Don Stypula
ABSENT: Rick Kibbey, 2 VACANCIES
STAFF: Lenora Jadun, Director; Bob Clegg, City Engineer;
CITIZENS: Ron Bloomberg
The meeting was called to order by Chair Don Stypula at 11 :40 A.M. at the Scott
House Sun Room. QUORUM PRESENT.
APPROVAL OF MINUTES:
The Chair entertained a motion to approve minutes of the July 17, 1996 meeting.
GILDA RICHARDSON SO MOVED, RITA KLEIN SUPPORTED. ALL AYES. MOTION
PASSED.
ACTION ITEM:
The meeting schedule for the next 9 months was reviewed and discussed. Any
agenda items should be called to Margaret at least one week before the meeting.
SPECIAL COMMITTEES/SPECIAL REPORTS:
SEWER RATES - Jadun reported that not much action has taken place because of
summer months. We are still held up in Ways & Means Committee where it has been
about 8 weeks. She noted that this fiscal year's budget was approved in May, which
had the expenditures and revenues plan. Technically, we are expending funds we
don't know if we have the revenues behind them. Jadun said we have worked with
the internal auditor on a plan showing a three-year sewer rate increase so it isn't
have to be done on an annual basis, which should add some stability to the system.
STORMWATER - Jadun said no word has been received from the Court of Appeals.
The first appeal responses letters will be sent next week. We are preparing for the
next billing cycle.
REPORT OF OFFICERS:
ENGINEERING DIVISION - Fred Rieger reported. The Engineer-34 vacancy has
been filled and the new person will come on board early in September. The process
has begun to fill the Engineer-33 and the Engineering Technician-32 is being
developed. Rieger said it is important that the En�x_ineerinR: Division be fullv staffed
MAPLEWOOD SCHOOL PEDESTRIAN BRIDGE - The school and community want to see
the bridge replaced as soon as possible. The original structure was 14'10." MDOT
has verified it can be put back at 1516".
MOORES' RIVER DRIVE SOIL EROSION PROBLEM - Knostman related that natural
water erosion is a problem along the river on the strip of street on Moores' River
Drive, beginning at the bottom of the hill and the east entrance of Frances Park and
continues to where Moores' River Drive joins W. Mt. Hope. She says this is a
minipark and she has concerns that someone using the parklike areas may get hurt.
She noted that prevention now may save serious problems later.
Rita Klein says she canoes in that area and agrees that there is an erosion problem
but she believes it is caused by the boats using excess speed, particularly with
waterskiers. She noted this causes a wake that can be dangerous to canoers. She
wanted to know who is in charge of that. She said the sheriff and police departments
don't want to deal with it.
CAPITOL LOOP - Knostman inquired about the master plan for the $7 Million for 7
Years funding. She stressed that the Capital loop leads people into the city and
should be the best looking streets we can make them. Also, the entries and exits
onto and off the expressways are highly visible and should be in good condition.
Clegg responded that we are currently working on St. Joe, but we are only working
in areas that belong to the city. All of the Capital Loop is owned by the State of
Michigan, and they are aware of the needs, but many areas have to vie for the
funding. Clegg noted that Jadun has added some of the downtown streets to the
streets projects and they will be done. Jadun added that she and the Finance
Director have gone to the State several times in the last six months, particularly
referencing the gravel parking lots on Allegan. She said the appearance is really
bad and she has asked the State to put up landscaping and buffers to improve the
appearance. The State has indicated that would be next year's project. Lenora said
at a later meeting she will ask Andy Irwin from MDOT, and someone from the Capitol
Initiative Committee to come to a board meeting. Jadun noted that due to extremely
heavy snowfall in the UP last winter, the State expended large amounts of funding
for that.
GRAND AND MICHIGAN AVE. - Jadun reported that Grand and Michigan Avenue will
see improvements. The brick work on Michigan Ave. will be redone next spring.
WASTEWATER DIVISION - Stypula had no report, but updated the board on the
gas tax debate. There is support building in the capitol for an increase in the motor
fuels tax. He doesn't expect a huge increase initially, but there is some interest in
indexing to inflation, so that in future years, there would be modest incremental
automatic increases based on the price index.
SOLID WASTE - Klein said she, Fred Rieger, and Rick Kibbey went to O&M to look
at the new carts. Moye has the results of the survey. There was a 22.5%
participation, and one of the surprising results was that many people wanted the
larger carts. Markets are down. Rita said when the carts program starts up she is
hopeful we can get some positive publicity from the State Journal.
at the University of Arizona, showing the recycling containers they are using on
campus to encourage recycling. June said she lives across the street from a grade
school where there is a large dumpster, but no signs of recycling containers to
encourage the children to recycle. Gilda Richardson said she could make contact
with school administrators to see what more can be done to teach and practice
recycling.
TRANSPORTATION DIVISION - Jadun said hand held ticket writers will be in use
by the end of December. Also, Jadun reported that we are looking at disposing some
of the outlying lots. Report will be reviewed with the Board at a later date. We are
still waiting to hear about the grant upgrading the signals computer. Council did
allocate about $600,000 additional funds in the CIP program to replace most of the
master controls throughout the city. Traffic calming is being looked at in the
neighborhoods.
DIRECTOR'S REPORT
Jadun said her goal is that she and Clegg can get their reports in the mail with the
agenda packets, and their reports will consist of answering questions the board may
have regarding the information. Because she was on vacation last week, her report
did not get mailed so she reviewed a few of the items.
STREETSCAPE GRANT - A grant was received for streetscaping along Michigan
Avenue from the stadium to the railroad tracks by Clara's. Improvement will consist
of bricks, trees, and grates. A second grant has just been received for the section
from the railroad tracks almost to Holmes Street. The second section will continue
next summer.
SOUTH CEDAR CLEAN-UP - This was pretty effective. Will start earlier next year
working with businesses.
FACILITIES STUDY - Ready to release the RFPQ for getting 177 buildings
investigated on a phased approach as to what the infrastructure needs are, and
prioritize the needs.
ENVIRONMENTAL PROGRAMS - Starting environmental bond issue. We will move for
closure at Paulson Street; there is remediation that still needs to be done. The
consultant's first study has been done regarding Aurelius Rd. Landfill. We will
recommend a remediation plan to the MDEQ. Risk analysis is being done, and the
next phase is a public/private partnership to bid it out for some useful purpose.
INTERDEPARTMENTAL COMPUTERIZATION - Before October we expect to connect
the divisions and the director. This will allow transfer of files between offices and
expedite budget work.
SALE OF EXCESS PROPERTIES - These need to be unloaded to save cost of upkeep.
CITY ENGINEER'S REPORT
Clegg distributed updated street construction report. Clegg said he is working
street have been rehabilitated (of the estimated 27.7 miles planned for this year) .
That,represents 66.o of the program, and we are well on schedule. For FY 97, Clegg
pointed out that City Council intends to authorize $5,722,392 of City funds, and
coupled with grant money, this amounts to $7,022,000. However, the budget book
only identifies $3,339,000 of the city funds because part of the funds Council has
said they will commit are estimated turnbacks from FY 96. The turnbacks won't be
available until October, and that funding for streets isn't there until that happens.
The process for selecting streets for FY 97 has not yet begun due to staffing
shortages. Clegg intends to begin that process once the new engineer starts work.
Pavement management reports are all in, so that will be the basis to begin
assimilating the needs list.
STREET LIGHTS INQUIRY - Gilda Richardson asked who to contact regarding a
burned out street light on her corner. Clegg said he would report to the Board of
Water & Light.
ADJOURNMENT - The meeting was adjourned at 1:00 p.m.
Respectfully submitted,
Margaret H. Pollard
Secretary to the Board
Minutes Approved as
Board Meeting of: cl[ 11 �
Signed: Margaret H. 1011ard
rlthatNT: Rick Kibbey, June Knostman, Rita Klein, Gilda Richardson,
Fred Rieger, Don Stypula
ABSENT: 2 VACANCIES
STAFF: Lenora Jadun, Director; Bob Clegg, City Engineer;
Steve Anspach, O&M Sr. Maintenance Supervisor
The meeting was called to order by Vice Chair Gilda Richardson at 7:15 P.M. in the
Council Conference Room. QUORUM PRESENT.
APPROVAL OF MINUTES The Vice Chair entertained a motion to approve minutes
of the June 12, 1996 meeting. RITA KLEIN SO MOVED, FRED RIEGER SUPPORTED.
ALL AYES. MOTION PASSED.
ACTION ITEM
A) Election of Officers
REIGER MOVED, KNOSTMAN SUPPORTED, NOMINATION OF DON STYPULA AS
CHAIR. MOTION PASSED UNANIMOUSLY.
KNOSTMAN NOMINATED RITA KLEIN AS VICE CHAIR, WITH STYPULA
SUPPORTING THE NOMINATION. MOTION PASSED UNANIMOUSLY.
There was discussion of the role and importance of the board. Jadun says she plans
to develop a board orientation program.
SPECIAL COMMITTEES/SPECIAL REPORTS
TREE COMMITTEE - May 2nd was the most recent meeting. Jadun said she has
requested that problems be reported immediately, and that there has been a great
deal of improvement overall.
REPORT OF OFFICERS
WASTEWATER DIVISION REPORT - Stypula reported. He discussed the meeting that
was held with the USEPA and DEQ regarding understanding the rules and
compliance. He said it appears we'll be getting into stormwater issues and he wants
to see if we can do a regional watershed approach.
RECYCLING - Klein reported. She noted that there is discussion of getting the
Neighborhood Council involved in encouraging recycling. Jadun discussed the carts
pilot program and the status of it.
DIRECTOR'S REPORT Jadun said she is formulating training for board members,
and hopes to be able to present it in September.
Jadun reported status of sewer rates. She noted that when Council approves the
Jadun reported the status of the Stormwater Fund. She said that she and Clegg had
attended the Michigan Court of Appeals hearing in Detroit on July 1st. Smiertka
presented the City's case: 1) whether we are in compliance with Headlee; and 2) is
it a fee or a tax.
Jadun discussed the Facility Study she is drafting. There are 177 structures and
a study needs to be done to see what types of problems there are and what the needs
are.
Jadun reported that we have applied for a Transportation Economic Development
grant and road access for the Prudden Building which has been vacant 6 years.
Sparrow Hospital and the North Precinct are looking at moving to that building.
Jadun discussed the pre-deployment traffic light system grant. She said we have
applied so we can do a study, and have been notified that we have been successful
in obtaining three environmental quality site assessment grants: Heatherwood
Farms, Drake's Refinery, and Estes Warehouse projects. These are non-match
grants, and with these grants we can obtain enough information to develop a
remediation plan and move forward with the clean-up.
CITY ENGINEER REPORT Robert Clegg distributed the report for the Engineering
Division and highlighted the status of projects. He thanked the board members for
supporting and participating in the Shiawassee Bridge opening.
NEW BUSINESS None.
OTHER BUSINESS Stypula said he would like to bring before the board at another
meeting the issues and materials regarding watershed management and pollution
prevention.
Steve Anspach discussed in detail the activities his crew has been involved in during
the past six months such as sweeping streets, cleaning and maintaining catchbasins.
Steve said typically street sweeping is done on a 5 week rotation. He said the
sweepings are landfilled at Granger at 11.00 per cubic yard.
Knostman thanked Lenora for the invitation to the Lugnuts game. It was thoroughly
enjoyed by those who attended.
The meeting was adjourned at 9:00 p.m.
Respectfully submitted,
Margaret H. Pollard
Secretary to the Board Minutes Approved an Submitted
Board Meeting of: 9y
Signed: Margaret H. P (lard �� � �
C 2 TY OF LANS 2 ��__ J PH �! 0
PUBLIC SERVICE DEPARTME117LA Il�JG CITY CLERK
124 W. Michigan Ave.
732 City Hall
Lansing, MI 48933
P Phone No. (517) 483-4455
David C. Hollister, Mayor Fax No. (517) 483-6082
ME E T T NG RE S C H E DUL E D
r E REGULAR MEET=NG O F TH E B OARD
O F P UBL 2 C S E RV I C E , S C H E DUL E D F O R
WEDNES1DAY 1 O 1. 9 9 6 2 S
RE S C H E DUL E D TO WE DNE S DAY �TULY
1 7 1 9 9 6 AT 7 0 0 P . M _ I N TH E 1 0 TH
F L 00 R C ONF E RE NC E ROOM
INUTES OF
JUNE 12, 1996
PRESENT: Cinda Eltzroth, June Knostman, Rita Klein, Gilda Richa�A; b S GITY "CLERK
Fred Rieger
ABSENT: Rick Kibbey, Don Stypula, 1 VACANCY
STAFF: Lenora Jadun, Director
Bob Clegg, City Engineer
The meeting was called to order by Chair Eltzroth at 7:10 P.M. in the South Precinct
Conference Room. No quorum was present.
Robert Clegg distributed an updated $7 Million - 7 Years report and noted that
Council has approved $7,022,392 for the coming fiscal year. The streets have not
yet been identified; that process will be done in the late summer and fall.
(Gilda Richardson arrived 7:15 p.m. - Quorum present.)
APPROVAL OF MINUTES
MOTION #1: The Chair entertained a motion to approve minutes of the April
10, 1996 meeting. RITA KLEIN SO MOVED, JUNE KNOSTMAN
SUPPORTED. ALL AYES. MOTION PASSED.
ACTION ITEM:
A) None.
SPECIAL COMMITTEES/SPECIAL REPORTS:
TREE COMMITTEE
Rita Klein reported that she believes the committee, after all the discussions, has
come to realize that the Public Service Department is doing everything they can tb
improve the situation with trees. The committee requested that the inspectors be
empowered on an ongoing basis to shut down the work if necessary. Klein said she
hopes this will satisfy citizens that we are doing everything we can to save the
trees.
REPORT OF OFFICERS. Suspended.
Rita Klein did make the comment for the board to review the Solid Waste report and
make note that the numbers are going down. She has concerns about this.
CITY ENGINEER REPORT:
Page 2
DIRECTOR'S REPORT:
Jadun agreed that progress has been made with the Tree Committee, mostly relating
to empowerment of the inspectors. Lenora praised the board for doing a great job
of helping to keep street and infrastructure needs at the forefront for the
administration and council to consider. This is the second year of the $7 million
range funding.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
OTHER BUSINESS:
Chair Cinda Eltzroth announced her resignation from the board, effective after the
Shiawassee Street Bridge dedication on July 1st. She noted that that was where she
began working on the board, with review and recommendation for design and
rebuilding of the Shiawassee Street Bridge.
MOTION #2 Motion to adjourn at 7:25 p.m. KNOSTMAN MOVED, RIEGER
SUPPORTED. ALL AYES. PASSED.
As many members as were able to attend, removed to City Hall to the Public Services
Committee meeting where proposed sewer rates were being discussed.
Respectfully submitted,
Margaret H. Pollard Minutes Approved as ubmitted
Secretary to the Board Board Meeting of: l"1 19 9`-
Signed: Margaret . P (lard v�x
PUBLIC SERVICE DEPARTMENT
� 124 W. Michigan Ave.
732 City Hall
Lansing, MI 48933
P Phone No. (517) 483-4455
Fax No. (517) 483-6082
David C. Hollister, Mayor
B OA RD O F PUBL I C S E RV I C E
MEET =NG CANCELLA rip 2ON
TH E R E GULA R ME E T =NG O F TH E
BOARD O F P UB L I C S E RV I C E ,
S C H E DUL E D F O R WE DNE S DAY
MAY 08 , 1 9 9 E I S CANC E LL E D
DUE TO A LAC K O F QUO RUM
TH E NE X T R E GULAR MEET= NG 2 S
S C H E DUL E D F O R DUNE 1 2 , 1 9 9 6
AT 7 0 0 P _ M _ 2 N TH E 1 0 TH
F LO O R C ONF E RE NC E RO OM , C = T Y
C') W
MINUTES OF
APRIL 10, 1996i ?: (j
PRESENT: Cinda Eltzroth, June Knostman, Rita Klein, Gilda Rleliard CLERK
Don Stypula
ABSENT: Rick Kibbey, Fred Rieger, 1 VACANCY
STAFF: Lenora Jadun, Director
The meeting was called to order by Chair Eltzroth at 7:09 P.M. in the 10th Floor
conference room.
LATE ITEM:
Lenora Jadun requested the addition of the 7 Year Road Program as an update and
action item. Approved.
APPROVAL OF MINUTES
The Chair entertained a motion to approve minutes of the February 21, 1996 meeting.
DON STYPULA SO MOVED, GILDA RICHARDSON SUPPORTED. ALL AYES. MOTION
PASSED.
ACTION ITEM:
A) PUBLIC SERVICE BOARD EVALUATION
There was discussion of the board evaluation. Knostman commended the division
heads for doing a great job of compiling and preparing the technical data for the
report in terms that could be easily understood. She noted that the board's
evaluation did not reflect any accomplishments of the Operations & Maintenance
Division and the Transportation Division, and discussion ensued about what changes
should be made.
AFTER DISCUSSION, RICHARDSON MOVED, KLEIN SECONDED, A MOTION TO
APPROVE THE BOARD EVALUATION WITH MINOR CHANGES AS SUGGESTED. ALL
AYES. MOTION PASSED.
B) SOLID WASTE ENFORCEMENT
Jadun reported that Tonia Olson, Recycling Coordinator, is working on solid waste
enforcement issues. Klein noted that the Recycling Committee has made strong
recommendations about this, but also emphasized positive reinforcement for those
residents who are doing a good job. Eltzroth suggested a sticker to put on the
recycling bins showing they are being recognized for good compliance. Jadun said
the best time to proceed with enforcement should be when the Carts pilot program
beLrins.
Page 2
7 YEAR ROAD PROGRAM -
Jadun expressed appreciation to the board for their constant support of the road
program. She praised the board's efforts in helping to keep this issue at the
forefront. She also recognized Paul Novak's backing for street funding.
(Paul Novak arrived at 7:34 p.m.)
Mr. Clegg's updated 7-Year report was discussed. Street needs will be 16.6 miles
of major streets, and 35.1 miles on local streets. Total needs have gone down
slightly, a little less than 5 miles because of the deterioration rate and the conditions
that the roads are in. Seven million dollars will be needed to take care of those
needs. Jadun requested that the board approve the report and forward it to the
Mayor and City Council with a letter requesting that they fund the $7 million if at all
possible.
Novak related that it would be a good idea to bring to budget hearings a graph
showing the cost of maintaining roads in their current condition for the past five
years. He further noted that the cost of not spending 7 million dollars a year on
streets is much higher than spending 7 million dollars a year.
Novak said he would like to see a policy passed in the budget process this year that
says that any surplus funds identified after the end of the fiscal year, that 75 o goes
to street improvements and 25 o go to the rainy day fund.
STYPULA MOVED, RICHARDSON SECONDED, A MOTION TO APPROVE THE 7-YEAR
ROADS REPORT AND FORWARD IT TO THE MAYOR AND CITY COUNCIL. ALL
AYES. MOTION PASSED UNANIMOUSLY.
SPECIAL COMMITTEES/SPECIAL REPORTS
STORMWATER ENTERPRISE REVIEW - Jadun reported the status of the Stormwater
Utility Fund. $4.6 million have been paid. 27,000 bills have been paid of the 42,000
bills mailed. 580 appeals have been received that were paid and ready to proceed
through the appeals process. About 150 persons have sent appeals without paying
the bill.
Jadun said last Monday night, a new section to ordinance 1050 was introduced at City
Council. This new language would allow persons to appeal before having to pay the
bill, and should be acted upon sometime in May. Eltzroth said the Stormwater
Committee never recommended that payment had to be made prior to being able to
appeal.
Jadun said that Administrative Rules have been drafted to give relief to some
property owners in certain categories. The Public Service Department has the
authoritv to abply these rules to all those nronerties that aualifv_ ThP recnliitinn
Page 3
REPORT OF OFFICERS
WASTEWATER DIVISION - Eltzroth reported that the alternate disinfection affluent
flow began being put through an ultraviolet disinfection system as of 3/7/96;
resulting in shutdown of the chlorine and SOZ. She said she thinks that is major
news.
Stypula discussed the reuse of biosolids. He said legislation will soon be introduced
to set up a state-wide biosolids management program run by the Department of
Environmental Quality; and also a bill will be introduced dealing with septage,
encouraging septic haulers to take the materials to wastewater treatment plants.
There would be financial incentives for the wastewater treatment plants to retrofit
to be able to take this type of nutrient.
Stypula congratulated the City of Lansing because there was not a single violation
of the NPDES permit last year.
SOLID WASTE - Klein reported that bid for carts will be going out after the budget
is approved. It will be tried on a small basis first. She said she hopes that by next
meeting she will have the results of the neighborhood survey that is being
conducted. The committee is faring better since the committee has been cut back to
eight members. She said after June, several members will be at the end of their
second terms, and may not be reappointed. Rita invited the board out to DeWitt to
the Kids' Day on Earth Day, April 20. The Recycling Committee members have
volunteered to help out at that activity.
OPERATIONS & MAINTENANCE - Knostman referred the board to page six of the
evaluation, Jim Campfield's report. She said he did a fantastic job summarizing of
the activities, problems, and plans for his division. She noted that his report was
clear, concise, factual, and very well done.
June reported that the bricks at Michigan and Washington need fixing. Jadun said
a project is being put together to take care of that area this summer. June also
commented that the lane lines in the Capitol area need attention, and she is
particularly interested in the downtown area being in the best condition possible.
Jadun said some of the streets in the downtown area will be paved with TIP monies,
and some restriping will be done.
DIRECTOR'S REPORT
Jadun reported that the department's budget hearing will be April 18 from 3 - 6 p.m.
and invited board members to come if that can and offer support.
Novak said it would be helpful if board members could come to the hearing and
address two issues: street funding and preventative maintenance to buildings. He
said an overall plan is needed for maintenance of the City's public facilities.
Page 4
cost in the neighborhood of $200,000.
Stypula said he would send a fax to city managers in the state to see what the trend
is in other communities.
Jadun said the City is turning in on Friday about six site assessment fund grants to
the Michigan Department of Environmental Quality. We are looking at getting site
assessments done for problem brownfields such as the Heatherwood Farms site,
Lindell Forge site, old Estes' warehouse in Old Town, Drake's gas station on Martin
Luther King Blvd. , and the Shell gas station at Oakland/Penn.
Streetscaping will be done on Michigan from Larch towards Hosmer this summer, and
will be applying next week for Michigan Department of Transportation to do the
section from Hosmer going east towards East Lansing.
There will be an Open House on April 20 at the Harton Street Pump Station.
A letter of interest is being prepared for May 11, which will include Lansing, East
Lansing, Michigan State University to upgrade traffic signals. MDOT will be the
applicant.
June asked if improvements could be made at the City limits area to beautify the
signage area. She said she knew an organization that would be interested in
participating and using greenery indicative of Michigan. Lenora said a proposal
could be put together for next year.
NEW BUSINESS
SEWER RATES - Jadun said water consumption is up this year. A 6 o increase will
be recommended. Rates will be passed during the budget process this year.
PARKING RATES - Ramp rates have not been raised in over five years. Those rates
will be increased this year during the budget process.
The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
LAjAj�jj 7J70,,
Margaret H. Pollard
Secretary to the Board
PUBLIC SERVICE DEPARTMENT
124 W. Michigan Ave.
732 City Hall
Lansing, . MI 48933
P Phone No. (517) 483-4455
Fax No. (517) 483-6082
David C. Hollister, Mayor
MEET 2 NG C ANC E L LAT I O N
TH E R E GULA R MEETING O F TH E B OARD
O F P UBL I C S E RV I C E , S C H E DUL E D F O R
wI-LDNE SDAY MARLH 1 3 1 9 9 6 I S
C ANC E L L E D DUE TO A LAC K O F
QUO RUM
THE NEXT RE GZJLAR ME E T = NG I S
S C H E DUL E D F O R APR I L 1 0 1 9 9 6 AT
7 0 0 P _ M _ =N TH E 1 0 TH F L O O R
C O NF E R E NC E ROOM C I T Y HALL
DVLinIJ Vr rV.DJA1%- 02,IL V ll.E, I b t..LJ
MINUTES OF
FEBRUARY 21, 1996
PRESENT: Cinda Eltzroth, June Knostman, Rick Kibbey, Rita Klein, Gilda
Richardson, Don Stypula
ABSENT: Fred Rieger, J e u + ........, 1 VACANCY
STAFF: Lenora Jadun, Director;
Bob Clegg, City Engineer
------------------------------------------------------------------------------
------------------------------------------------------------------------------
The meeting was called to order by Chair Eltzroth at 7:30 P.M. in the 7th Floor
conference room.
APPROVAL OF MINUTES
The Chair entertained a motion to approve minutes of the December 13 and January
10 meeting. RITA KLEIN SO MOVED, GILDA RICHARDSON SUPPORTED. ALL
AYES. MOTION PASSED.
ACTION ITEM:
A) VOLUNTEERS TO ASSIST WITH RESOLUTION OF AD HOC TREE REPORT
Jadun explained the purpose is to finalize the Ad Hoc Tree Committee report that was
never adopted by City Council. Rick Kibbey and Rita Klein volunteered to serve on
this committee.
SPECIAL COMMITTEES/SPECIAL REPORTS:
A) STORMWATER ENTERPRISE - REVIEW
Kibbey reported that the Public Services Committee asked for people to come to
committee and give an update. He reported that nothing new was brought up.
Jadun said that she and the Finance Director, Bob Swanson, and the City Attorney,
Jim Smiertka, went to the Attorney General's office a few weeks ago and gave their
testimony on this issue.
Jadun reported that a stormwater video is being developed, and that Stypula is
working with Kolt and Serkaian on it.
B) FEDERAL/STATE ROAD FUNDING
Bob Clegg distributed a revised Project Status list. The City was going to receive
d•i A . _—__J _.__ _._d91 ___ ___---- 6— --^ r A— . -- ..
a11ia�V 1 L.J V1 1 LL14V�1141 41, 1JJV
Page 2
this, Mt. Hope will not be done.
Clegg discussed how streets are ranked for repair or replacement needs. He said
it takes three to four months to put the list together, and to mesh it with the amount
of funding available.
DIRECTOR'S REPORT
Jadun reported that she has been working on property inventory with Robert Engel
of the Development Division to determine what our excess properties are, and to
work towards unloading unnecessary properties. A committee is also looking at the
space utilization of city buildings and consider how to consolidate departments to
make the most efficient use of available space.
Lenora reported that the Mayor of East Lansing contacted her and indicated he would
like to streamline three collection systems to two. She said they would meet and
discuss it further.
The cart pilot program is still in the budget. She is anticipating it will be approved
to begin in July.
Our landfill contract will be ending in December this year, and we will be negotiating
a new contract. We will be putting our an RFP for services in April.
Jadun reported that the Engineering Division has placed two engineers over the past
12 months, but they were internal candidates, so there are still have two vacancies.
Also, the O&M Division has experienced a turnover in their accounts payable and
payroll clerk positions.
The Sr. Building Maintenance Supervisor position is currently posted. Ron Borseth
retired after many years of valuable service to the City of Lansing. Jadun said she
hopes that position will be filled within the next six weeks.
CITY ENGINEER REPORT:
Clegg distributed and discussed a Construction Status Report and maps of scheduled
sidewalk work. He noted that bids will be opened on the sidewalk project on March
19, 1996. In addition, there will be a downtown sidewalk project which will be bid
on April 30. The 1995 Sidewalk Project that was begun last year will be completed
in the spring. Clegg said we are getting earlier bid dates this year so there
shouldn't be a carryover situation.
Shiawassee Street Bridge - This project is progressing nicely. The west abutment
is l nn0 nnm-n1n+n and n11 1-- +-11-A IT11— 4--- -4.-- t--- .-a___.--1 �1— I--
aaii�v iLV vl' 1'L'L14VC11L1 G1, 1.7.70
Page 3
Major Streets - Bid opening will be April 30.
Local Streets - The 1995 carryover list will be completed by June 30. The intended
bid opening list for the 1996 list is planned for April 30, and construction should
commence in the spring.
Clippert St. Stormwater Pump Station - moving along very well. Pumps will be set
this week. Clegg noted we are close to getting another stormwater pump station
online.
West Side Interceptor Phase III - This is the third and last phase of improvement to
the west side major sanitary interceptor. Work will begin March 30, 1996.
There will be a meeting with citizens concerned about Merrill Street. Merrill Street
will be excavated due to work on the CSO project. Clegg said he wants to rebuild
the street; there is a complication caused by the lack of right of way acquisition.
UNFINISHED BUSINESS:
A) ANNUAL BOARD EVALUATION
Jadun presented to the Chair a draft copy of the divisions' annual reports to be used
in the development of the board's evaluation of the department. Eltzroth said she
would take this information and prepare a summary for the board's approval at the
next meeting. Kibbey suggested three issues that should be part of the summary:
identify declining market share of solid waste stream and recommend the carts pilot
program; identify success with street funding; stormwater funding.
There was discussion about the difficulty the division heads have in compiling the
technical data for the annual evaluation at the same time they are preparing a
complicated budget.
The meeting was adjourned at 9:10 p.m.
Respectfully ,submitted,
� -C<'
Margaret H. Pollard
Secretary to the Board
�{I�i�tas Approved � 'u mitted (i
yard �Pleeti��� i�t: ID 71
9lgn9d; Margaret H. Pollard
(517)483-4455
FAX:(517)483-6082
rcHl � �'
David C. Hollister, Mayor
ME E T T NG C ANC E L LAT T O N
TH E R E GLJLAR ME E T T NG O F TH E B OARD
O F P U B L T C S E RV I C E , S C H E DUL E D F O R
WE D NE S DAY F E B RUARY 1 4 1 9 9 6 T S
CANC E LL E D DUE TO A LAC K O F
QUO RUM _
T H E ME E T = NG T S RE S C H E DUL E D F O R
FEBRLJARY 21 , 1- 996 AT 7 : 0 0 P _ M _ TN
T H E 7 T H F L Co O R C O N F E R E NC E ROOM
P UB L T C S E RV I C E D E PA RTME NT _
BOARD OF PUBLIC SERVICE
MINUTES OF L '.r :1i � (� (;!_ �{
JANUARY 10, 1996
PRESENT: Cinda Eltzroth, Rick Kibbey, Rita Klein, Gilda Richardson, Don
Stypula
ABSENT: Fred Rieger, June Knostman, 1 VACANCY
STAFF: Lenora Jadun, Director;
------------------------------------------------------------------------------
------------------------------------------------------------------------------
The meeting was called to order by Chair Eltzroth at 7:10 P.M. in the 9th Floor
conference room.
ACTION ITEM:
FY 96-97 PUBLIC SERVICE DEPARTMENT BUDGET REVIEW
Director Jadun distributed a two page summary to help clarify some of the budget
detail.
Jadun led a discussion of the budget and answered questions.
Jadun distributed a resolution which she had prepared for the board to approve or
revise according to whatever action they wished to take.
After discussion, KIBBEY MOVED, STYPULA SUPPORTED, APPROVAL OF THE
RESOLUTION AS WRITTEN REFLECTING THE BOARD'S APPROVAL OF THE
DEPARTMENT'S PROPOSED BUDGET FOR FISCAL YEAR 96-97 AS PRESENTED.
The meeting was adjourned at 8:45 P.M.
Respectfully submitted,
Margardt H. Pollard
Secretary to the Board
Minutes Approved as Submitted
Board Meeting of;A.
_ -,2j c�
Signed: Margaret H. Pollard
I
i
RESOLUTION, PUBLIC SERVICE BOARD
JANUARY 10, 1996
Whereas, the Public Service Board has reviewed the Public Service I
budget for 1996-97 at their regular meeting of January 10, 1996;
Whereas, the Departmental Budget is consistent with the Board
policies;
Whereas, the Board requests that the Mayor and City Council
maintain the $7 Million for 7 year program which this coming year
will be its second year;
Whereas, it is imperative that emphasis remain on funding of
infrastructure including building maintenance, road and sidewalk
maintenance, computer upgrades, and technology upgrades; i
Whereas, consistent funding year after year will bring this City
out of the deferred maintenance condition; '
Whereas, consistent funding is tied directly to the economic i
viability of this community; ,
Whereas, persons, residents, businesses , developers want good
streets, good signage, good traffic computers, good parking
facilities, good structures;
Whereas, the Public Service Department p proposes sound environmental
program expansion for utilizing a variable size refuse cart program
that the Public Service Board requests be included as a new program
1996-97;
Whereas, the Public Service Department proposes an innovative,
efficient system for collecting bulk items which includes a
prentice lift with only requirement for one operator therefore
reducing operational costs that the Public Service Board requests
be included as a new program in 1996-97;
Whereas, the Public Service Department proposes an ongoing energy
program upgrade for City Hall and other City buildings that will
save the City money and utilize less energy that the Public Service
Board requests be continued indefinitely;
NOW, THEREFORE BE IT RESOLVED that the Public Service Board hereby
Approves the Department of Public Services proposed budget for FY
1996-97.
LANSING MICHIGAN
To: Public Service Board
From: Lenora Jadun, P.E.,Public Service Dire or
RE: Fiscal Year Budget, 1996-97
Date; January 10, 1996
For your consideration and approval is the budget summary provided. It is requested that the Public Service
Board take action to approve the "DRAFT" budget this date, January 10, 1996.
General Fund
General Fund makes up just a portion of the Department's budget. Of a departmental budget of over $40
Million we make up about $4.1 Million in General Fund.
The Administration & Engineering: $868,370.00
Infrastructure Design & Construction Management; Pen-nits; Environmental Programs including landfill
monitoring, site cleanup monitoring. Stormwater Enterprise fund management.
Two additional positions are included in this year's budget. This is the Stormwater Engineer and Technician.
Geographic System Development Phase I and continued upgrade for computer equipment.
Operations & Maintenance: $3,010,090.00
This includes various functions such as Alley Maintenance, Flood Control, Pumping Stations, Alley Snow
Removal, Environmental Activities at the Aurelius Road Landfill and Diamond Reo site. There is also a refuse
subsidy of $40,000.00. Building Maintenance activities are accounting for the scheduled & unscheduled
maintenance activities.
Transportation Division: $205,300.00
Maintenance of the Transportation system. Mainly the match amounts to the funding that is allocated by the
Act 51 system. This program maintains and operates the traffic control system as well as traffic studies, and
provision for festival and event assistance.
Key changes: The Stormwater Activity instated some $850,000 that was funded by Act 51.
Transportation - Parking System $7,708,500.00
The Parking System operates all parking related such as ramps, lots, permitting, ticketing, and other activities.
The system is requested a $1.2 Million increase over last year's budget mainly for requests in upgrade of
equipment, Major Maintenance activities in the ramps, and fully funding Major maintenance reserves.
Major improvements include: North Capitol lease space refurbishing to net $100,000 annually, improved audit
control equipment, baseball operations and Evening and Saturday Parking activities.
Sewage Fund: $21,876,997.00
The sewage fund is somewhat in better shape than last year. Revenues are up due to increased consumption.
It is anticipated that the sewer rate increase for this year will be less than 10% as compared to last year's 12%.
Again, if "Cash Funding" was initiated, the rates would be stabilized due to less debt retirement.
Operationally we held the line at a 2% increase for expenditures. We are catching up with Capital projects
including an Automated Plant control system, and Final Tank Replacements. Debt service for the CSO program
was just over $6.1 Million with at 27% increase over last year.
Refuse: $1,262,110.00
This program continues to loose users. It is proposed that we would institute a cart program which is under
review in the Finance Department. Increased marketing more options could boost the program.
Additionally, it is being considered that a more efficient method be utilized for picking up bulk materials be
implemented.
Recyclingli $2,509,565.00
The Recycling markets were "bullish" at the beginning of the year. Additionally the regional recycling program
with East Lansing has worked wonderfully, as well as the "work hardening" program with the Transfer Station.
We will continue to see the same for this coming year.
Service Garage: $3,115,415
the Service Garage is a stable operation providing for the maintenance of vehicles, purchase of new equipment.
3tormwater Fund: $6,519,050
rhE'. Ctnrm-,vntPr film n,,,,r...—A ... 1-. - 1 nnc "L- r _
ACT 51—MAJOR STREET REVENUES
MONTH 93-94 94-95 95-96 0h 0h
INCREASE INCREASE
quarterly data 95 vs 94 96 vs 95
JULY $435,995 $456,233 $469,804 4.64% 2.97%
AUGUST 415,659 $394,337 $419,379 —5.13% 6.35%
SEPTEMBER 411,210 $446,728 $533,008 8.64% 19.31%
1ST QTR. $1,262,864 $1,297,299 $1,422,191 2.730h 9.630h
OCTOBER $323,006 $280,785 $317,842 —13.07% 13.200h
NOVEMBER $367,142 $378,532 $387,533 3.100h 2.38%
DECEMBER 348,901 $370,796 $361,975 6.28% —2.38%
2ND QTR. $1,039,050 $1,030,112 $1,067,350 —0.86% 3.61%
1ST 6 MONTH $2,301,914 $2,327,411 $2,489,541 1.110/0 6.97%
JANUARY $372,812 $360,372 17.56%
FEBRUARY 348,901 $438,286 52.40%
MARCH 485,875 $531,711 9.43%
3RD QTR. $1,207,588 $1,330,369 10.17%
1ST 9 MONTH $3,509,502 $3,657,779 4.230h
APRIL $431,316 $396,535 —8.060/0
MAY 350,531 $401,698 14.60%
JUNE 400,286 $442,630 10.58%
4TH QTR. $1,182,132 $1,240,862 $0 4.97%
TOTAL $4,691,634 $4,898,642 $0 4.410h
MONTH 93-94 94-95 95-96 % 0h
INCREASE INCREASE
cumulative data 95 vs 94 96 vs 95
JULY $435,995 $456,233 $469,804 4.640h 2.97%
AUGUST 851,654 850,570 889,183 —0.13% 4.54%
SEPTEMBER 1,262,864 1,297,299 i,422,191 2.73% 9.630/0
OCTOBER 1,585,870 1,578,083 1,740,033 —0.49% 10.26%
NOVEMBER 1,953,012 1,956,615 2,127,566 0.180h 8.740h
DECEMBER 2,301,914 2,327,411 2,489,541 1.110/0 6.97%
JANUARY 2,674,726 2,687,782 0.490h
FEBRUARY 3,023,627 3,126,068 3.390/b
MARCH 3,509,502 3,657,779 4.230rb
APRIL 3,940,918 4,054,314 2.88%
MAY 4.291,348 4,456,012 3.840h
JUNE 4,691,634 4,898,642 4.41%
ACT 51 —LOCAL STREET REVENUES
MONTH 93-94 94-95 95-96
INCREASE INCREASE
quarterly data 95 vs 94 96 vs 95
JULY $127,002 $132,903 $137,142 4.650ib 3.19%
AUGUST 121,075 $114,891 $122,423 —5.11% 6.56%
SEPTEMBER 119,779 $130,161 $155,595 8.67% 19.54%
1STQTR. $367,856 $377,956 $415,160 2.750/b 9.84%
OCTOBER $94,087 $81,812 $92,784 —13.05% 13.41%
NOVEMBER 106,947 $110,331 $113,128 3.160rb 2.530/b
DECEMBER 101,633 $108,555 $105,667 6.81% —2.66%
2ND QTR. $302,667 $300,699 $311,579 —0.65% 3.62%
1ST6MONTH $670,523 $678,654 $726,739 1.21Gh 7.09%
JANUARY $108,703 $105,040 —3.37%
FEBRUARY 124.474 $127,767 2.65%
MARCH 141,600 $154,972 9.44%
3RD QTR. $374,777 $387,779 $0 3.47%
1ST9MONTH $1,045,300 $1,066,433 2.020/b
APRIL $125,708 $109.744 —12.70%
MAY 102,163 $117,082 14.60%
JUNE 116,687 $129,023 10,57%
4TH QTR. $344,558 $355,849 3.28%
TOTAL $1,389,858 $1,422,282 2.33%
MONTH 93-94 94-95 95-96 %
INCREASE INCREASE
cumulative data 95 vs 94 96 vs 95
JULY $127,002 $132,903 $137,142 4.65% 3.19%
AUGUST 248.077 247,794 $259,565 —0.11% 4.75%
SEPTEMBER 367,856 377,956 $415,160 2.75% 9.84%
OCTOBER 461,943 459,768 $507,944 —0.47% 10.48%
NOVEMBER 568,890 570,099 $621,072 0.21% 8.94%
DECEMBER 670,523 678,654 $726,739 1.21% 7.09%
JANUARY 779,226 783,695 0.57%
FEBRUARY 903,700 911,462 0.86%
MARCH 1,045,300 1,066,433 2.02%
APRIL 1,171,008 1,176.178 0.440/b
MAY 1,273,171 1,293,259 1.58%
JUNE 1,389,858 1,422,282 2.33%
ACT51—COMBINED REVENUES
MONTH 93-94 94-95 95-96
INCREASE INCREASE
quarterly data 95 vs 94 96 vs 95
JULY $562,997 $589,136 $606,946 4.640/b 3.02%
AUGUST 536,733 509,228 $541,801 —5.120ib 6.40%
SEPTEMBER 530,989 576,890 $688,603 8.64% 19.36%
1STQTR. $1,630,720 $1,675,254 $1,837,350 2.73% 9.68%
OCTOBER $417,093 $362,597 $410,626 —13.07% 13.25%
NOVEMBER 474,089 488,863 500,661 3.12% 2.410/b
DECEMBER 450,535 479,351 467,642 6,40% —2.44%
2ND QTR. $1,341,716 $1,330,811 $1,378,929 —0.81% 3.62%
1ST 6 MONTH $2,972,436 $3,006,065 $3,216,280 1.13% 6.99%
JANUARY $481,515 $465,412 —3.34%
FEBRUARY 473.375 $566,053 19.58%
MARCH 627,475 $686,683 9.44%
3RD QTR. $1,582,366 $1,718,148 8.58%
1ST 9 MONTH $4,554,802 $4,724,213 3.72%
APRIL $557,024 $506,279 —9.110ib
MAY 452,693 518,780 14.60%
JUNE 516,973 571,653 10.58%
4TH QTR. $1,526,690 $1,596,711 4.590/b
TOTAL $6,081,492 $6,320,924 3,94%
MONTH 93-94 94-95 95-96 % %
INCREAS INCREASE
cumulative data 95 vs 94 96 vs 95
JULY $562,997 $589,136 $606,946 4.64% 3.02%
AUGUST 1,099,731 1,098,364 1,148,747 —0.12% 4.59%
SEPTEMBER 1,630,720 1,675,254 1,837,350 2.73% 9.68%
OCTOBER 2,047,813 2,037,851 2,247,977 —0.490i6 10.31%
NOVEMBER 2,521.902 2,526,714 2.748,638 0.19% 8.78%
DECEMBER 2,972,436 3,006,065 3,216,280 1.130/b 6.99%
JANUARY 3,453,951 3,471,477 0.51%
FEBRUARY 3,927,327 4,037,530 2.81%
MARCH 4,554,802 4,724,213 3.72%
APRIL 5,111,826 5,230,492 2.32%
MAY 5,564,519 5,749,271 3.32%
JUNE 6,081,492 6,320,924 3.94%
Public Service Department
Operations and Maintenance Division
Solid Waste Section
Progress Report--January 1996
ACTIVITY SUMMARY:
I. Promotions
A. Holiday news release to local media via Kolt & Serkaian.
II. Education
A. Continuing efforts to provide (MUCC) WISE training for Lansing teachers.
B. Observed Woldumar staff providing recycling education presentations at LSD.
C. Planning Kids to the Rescue--Mid-Michigan's largest Earth Day celebration for children
co-sponsored by the City of Lansing. This event will be held Saturday, April 20, at
DeWitt High School from 10 a.m. to 3 p.m.
III. Marketing
A. Research--feasibility of adding#1 PET plastic to curbside collection program.
B. Finalized arrangements for processing Christmas trees collected curbside from 1/8-1/20.
IV. Coordination
A. Developing unit title, mission, goals, and objectives.
B. Made arrangements for Potter Park Zoo to utilize equipment purchased for Lansing
School District recycling program that was not needed.
C. Working with Operations people at Oldsmobile Stadium to design recycling program.
D. Attended East Lansing Project Pride meeting to get ideas and look at options for
expanding the program into the Lansing community.
E. Continuing to assist MSU graduate student with facing-block study.
V. Enforcement
A. Violations--116
B . Re-inspections--168
:EFUSE SYSTEM BAG SALES
FU MBER OF BAGS SOLD
' ONI TH FY 95 FY 96 %GH_�4NGE r
!r case li0 95 150 96 VS.9 FY 96 o CRAuNGE
5 SlsO/EA. $ISQrEA. 9611S.95
each51,50 SI.50
onthl y totals
JLY 64,050
7 54,300 -15.?.'3%• 596,075 UGLST 69,750 69,300 -0.65�1 S81,450 -15.22%
--PTEMBER 66,900 63000 $104,625 $103,950 -0.65%
CIOBER 5 839a W0,350 S94,500 -5 83%59,IQ{1 53,1i}0 -10.15°la $88,650 $79,650
DVEM13E,R 64,950 67,650 -10.16%
EOEMBER 66,000 ,6 195% 597,425 $101,475 4.1610
�VUARY 59�70Q 57,450 -1295% $99,000 386,175 -12957o
:BRUARY 50,700 �8,500 -1s1% $89,550 '$88 M -151%
kRC1 69,750
'RE- 55,500
kY 75,150
NE 64,350
:FUSE SYSTEM BAG SALES
TAMER OF RAGAS SOLD
MONTH FY 95 FY 96 % CHANGE FY 95
case 150 FY 96 % CHA_�TGE
Bch slso $lso L50 9b VS.95 $130/EA. $1.50/FA. 96 VS.95
7ulat,ive totals
�Y 64,050 54,300 -L5.22%
1�, $81,450
-GUST 133,800 -7.62ho �96,075 -15.22%
123,600 $200�700
''IEMBER 200,700 $185,400 -7.62%
-7.03% $301,050 $279,900 -7.0%
TOBER 259,800 239,700 -7.74% $389,700
VFN13ER 324,750 307',350 -536% $359,554 -7.74go
CEIAOER 390,7a0 $W,125 $451,05 -5.36%
364,800 -6.64% $547,200
JARY 450,450 423,600 -5.96`7e $�8612s -6.64%
MUARY 501,150 $675,675 $635,400 _5.96%
RCH 570,900 $751,725
UL 626,400 S856,350
y701,550 $�9,600
765,900
$1,148,850
R-CYCLABLE COMMODrn ES
IvfO?VT13 FY 95 FY 96 % CHANGE
TOTALS TONS REVEINUTE TONTS REVENUE 96 VS.95
LY 262,09 $6,{10632 302.7522,424.11 I5 51%
;Gi;ST 290.09 $6,509.11 280.92 $22,678 27 -3.16%
PTEMBER 307.61 'T' 26122
70BER 272.39 $5,754.41 230.18 S 4,464.78 -15.50%
�VEIMBER Z67.42 $5,846 50 321L8 37,25053 2029%
CEMBER 332-44 $6,972.55 310.35 $11,604.63 -6.645E
+NARY 254.68 $3,46133 270.14 $8,646.94 6.07%
3RUARY 217.03 $4,337.81
.RCH 308.67 $5,53256
31L 277-53 $5,748.81
'Y 344.16 $16,35092
4E 39724 $6,422.24
CYCLABLE COMMODTITES
KMULA.TIVE FY 95 FY 96 %CHANGE
TOTALS TONS REVENUE TONS RE-VENUE %VS.95
Y 262.09 $6,00632 302.75 $22,424.11 15.51%
XTST 552-18 $12,515.42 583.67 $45,102.38 5.70°I TEMBER 859.79 318,956.89 844.89 $56,99735
OBER 1,132.18 $24,71130 1,075.07 $61,462.13 -5.04%
/EMBER 1,399.60 530,557.80 1,396.75 $68,712.66 -5.04%
MBA 1,732.04 $37,53035 1,7D7.10 $80,31729 -1.44%
UARY 1,936.72 S40,991.68 1,97724 W,964 91 -0.48%
RUARY 2,203.75 545,3295'0
ZCH 2,512.42 $5062.06
2,799.95 556,110.87
3,134,11 572,461.79
E 3,52135 $78,884.03
CITY OF LANSING TRANSMITTAL
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