HomeMy WebLinkAbout1995 Public Service Board Minutes FINAL vl Div City of Lansing ID :517-483-4483 SEP 06 '95 8 :39 No .002 P .02
CITY OF LANSING
Public Service Department
Operations and Maintenance division
Solid Waste Section
Progress Report--August 1995
Projects;
-Initial Contact with Michigan State University regarding regional recycling opportunities.
Began education program and delivering new containers for City Government recycling program. Also,
continued and on-going support and training for janitorial service collecting recyclables at City Hall.
-Developed time line and action plan to meet request of DNR to show significant improvement in recycling and
yard waste collection .and processing.
-Nonresidential recycling literature prepared for mailing.
-Revitalized Francis Park compost demonstration site for future education opportunities and for the Parks
Department to utilize.
Tour of Great lakes Compost facility. Initial discussion with Great takes management regarding necessary
processing changes by the end of the current contract agreement.
,Meeting with MUCC to plan for WISE curriculum training in Lansing Schools District.
-East Lansing regional recycling-statement of activity (attached).
-Neighborhood Clean ups (year to date)
NEIGHBORHOOD CUBIC YARDAGE
United in Action 190
FAB Acres 84
Riverpoint 50.
Potter-Walsh East 157
West Side #1 116
West Side #2 124
Potter Walsh West 148
Walnut Neighpors 26
Neighborhood Watch #130 & #143 50
Oak Park NA 35
Sparrow Estates NA 51
Barnard Block Club 16
Green Oaks NC 85
Westside #3 66
Northwest NA 99
N Fairview Street 17
Eastfield NA 49
Capitol Hill NW 16
Old Forest NA 50
Leslie Street NA 25
Gonossee NA 60
I Div City of Lansing ID :517-483-4483 SEP 06 '95 8 :39 No .002 P .03
Materials Collected (August 1995);
Week ending August 3- August 31
MATERIAL. AMOUNT AVERAGE
Compost 927.00 YD83 185.40 YDS3
Recyclables 447.88.TONS 89.56 TONS
Refuse 1,851.00 YDS3 370.20 YDS9
Bulk Stops 298.00 59.60
Bulk Items 326.00 65.20
Sales
SAG CASES STICKERS
Sold 484 365
Recelved 280 0
Inventory 261 2225
Enforcement
Violations 223
Igo-inspections 217
I Div City of Lansing ID :517-483-4483 SEP 06 '95 8 :40 No .002 P .04
Revenue and Expense Statement
City of Last Lansing ---— May 1995 (May 11— May 31)
Revenue:
Wei ht Prico Gross Revenue
Material (in tolis) er ton wei qht x rice
ONP 4
6/,70 $11.30 $527.71
17
•�N,.� n�.nfn xn�e:
:.::.r...:...:..:.vn.n.r � >.t.w,r.cn.:nvn• -;s r.^r.
��%iv:�..xw::t ..%•..
n,..,.,.v.,.nY. a
MOP 9.60 $52 50 $504.00
rcii:^..ny
.:.n.:...n.nv>:n.,n.n.:.r:.,•.,.n:.n.::n.. n.::.:::�>:......>:::,:�:�.::•rn
...... n........:.........Y..Ynx.s:,.v. ,y•%:;;::vv;n�,.x•..,...,K�.,...•,
clear
9.130 $27 53 $269.7y
rccn 4.20
0 S
S 3
MIXy ' ,:",:x h<>M'h X::x.%.x :>rxa%are>:sx:Lr o:.x:::•;•,:...;;.. ,:,:,•.);xn.
z.z.
t...1::..:
. . �tl::v
yy
$140.00 >.. .. $98.00:.
.( (�� x:YY:Ix.::r'.::;:v�
.r...<..x a?�aV��tt``..w.%.,x.:,..::: .. .... ...... ,:,;.,xo::.)x.>:r.:orx.:a..r,.n:::.r1
aluminum 0.00 $520.00 $0.00
Sub total- 99.10 3,b b.44
Total Gross Revenue $3�656.44
R1l111111lilli >< ;;: >
T.
r�:t'i'
Y
n
n
E ense:
Rate Porcwntage P.xpense
Pursonnul included Put Throw h rate x ut th o u
25%Supervisor 22 0% 229.61
U ]
... ...,:.:,.).:,:.:n.x>:...,e.:.•n•.xo»x.xn:,x...�Y..n:.,.�.:.:;:.:Y:,.a,,.:..•...::a•n..n...,,n�nY.,: :isri x>ai:<x:i:x:rv:x:)w.i1�.%�iY:fl.:
12.5%Clerk :...,..>.....:.....:............. ..
• . $336,41...-_ 22,1(1% $74.35
Sub total $4,432.66 x979.69
Monthly Lrense Parcantago Expense
Transfer Station YTD #months Put Throw h (Mo.x put throtiab o
1v1i8c.t?rcrxtmg 626.01 22.10% $138.36
%'ANTI F+M.[rnn•:yµ�l M A�ivNi�I rr
•7•��:.: -
...............
�J•x x Y4%><�R.,•n,•n�rn�n•>nvn�.,
u v ..
n, iinrn:.�vn�I;J Q� �• yv
.nv}+.v, M�i:in:r•%n%.rx..x%a%.>X.xv):: 1 "'^:Y
..r..............:.................v.,.........:.:....r..... f..>.n....>•,.K.:.
n.w•
Supplies v.Y.. $35.45 22.10% $7.84
n. >
E::
Utilities $500.51
.............................�.....
22.1 0% $�110.62
.zittlotxia
..
lnsurancoand Bonds $160.10 22.10% $35.43
Suh total 55,503.17 22.10% -- S1,216.29
Total ExponRcs $2,195.97
Total Gross Revenue Credit $37656.44
Total 'Transfer Station Expcnee ($2,195.97)
Net Revenue $1,460.47
IM DlV I LAty of Lansing TD :517-483-4483 SEP 06 '95 8 :41 No .002 P .05
Revenue and Expense Statement
City of East Lansing June 1995
Revenue:
Weight Gr�s-zRa"nue
Material in ions (ver ton) (weight x Rrice)
ON I) 93,10 $11.30 $1,052.03
.:Mop: 9.40 $52SO $493.50
cloar 22.30 $25-00
aj
-16
. . .
........ .
.................... . $3.00 .40
hYT: 0-
W-2
CHDPE 170 $140.00 $168.00
M.
..........
' 'ill K4
aluminum $520.00 $0,,0.0
Sub total 179.20 $6,294.23
'I'otal Gross Revenue $6,29.41.23
... ........
77
Expense:
Rate Percentage l:xponso
.,]rl;onnel (benefits included) Put Through "gut through %)
25%,Supervisor 30.02% $415.83
.....................
1, , " :�:,, -4
12.5%Clerk $268.29 30.02%. $80,54,
Sub total $5,729.95 $1 Y720.15
Monthly Expense Percentage Expense
Transfer Station (Yl'))/#months) Put Tltroup-h (Mo.LLut through%)
Misc. Operating 919.34 ..30.02alo $27.1.99
W
Supplies
M AAF
$42.83 30.02% $12.86
2
Utilities $538.60 30 n,
'V
.02% il6l,.69
wl�
...... .............
................
Lln"ran(!c and Bonds 30.02%Sub total $5,561.86 30.02% $11669.69
Total Expensos 3 389.83
Total Grosr, Revcnuc Crcdjt $6,294.23
Total Transfer Station Expense ($3,389.83)
Net Revenue $2,904.40
DIV Ulty of Lansing ID :517-483-4483 SEP 06 '95 8 :41 No .002 P .06
Revenue and Expense Statement
City of East Lansing —— July 1995
Revenue:
Weight Price Grim Revenue
Material in tons (Per tan) wei ht x rice
ON P 68.80 $105.00 $7,224.00
:...:,..:..,:...a.........:.:.a.:>::;:.n.. ::.<,•:::.,.:Y.x.>:..x.,}.�i.` •,...« Y:;x
M013 11.70 $.52,SQ $614.2.5
,
clear 15.50 $2.j.00 $387.50
green 4.90 $3.00 $14.70
S:.S::::j:::>:;:;;;•:,:t•:�• <:Y.;x:i::.<:x;.�.>:>:n,.R.,n.. v.frv .
1:11 1:
>
CI IDPP. 1,10 $140.00 $154.00
t'
xY6.\v
4-4
aluminum 0120 $900,00 $180,00
Sub total — - 141.60 $11,827.65
Total Gross Revenue $11 827.65
t.
f
Monthly Rate Percentage L+apensa
Pcrsonncl benefits includod Put Throw h rato x Put ihrou ell %
15%n Superynor $1385.1.7 31.277 $433.17
f m:xa:xa
12.5%n Clerk 4
• •••..__.__$448.55 —•• .31.27°l0 _ $140.27
Sub total $5,910.21 $1,848.25
Monthly Evense Percentago Lrxpense
Transfer Station YTD months Put Throe h nl() x u roe
Misc.Operating $0.00 31.27%, •0,00
x� nY
�i�d inisxra:tiv t ;K°x�':>�...�:vn�x:>� '� Y.�.,
...�. ... .......7}`,'.:�.,.,.. „......... ... •�.�/.1.. ,x n,.,:,,,n,: x �I7f1'•��. :..:,, x xxnxx xY•5 yyj, f��{
Supplies ;n.,v $0.00 31.27% $0.00
. it1 tiai '
.::,.......
Utilities $0.00 31,27% $0.00
AP
`tttt:1#ax�l :l ry T
Inauranw and BuTiL& $0.00 3l27%. $0.00
Sub total $0.00 31.27% $0.00
Total Expenses $l,f3AK.2S
Total Gross Revenue Credit $11,827.65
Total Transfer Station 1lxpense ($1,848.25)
Net Revenue $9,979.40
I Div City of Lansing ID :517-483-4483 SEP 06 '95 8 :23 No .001 P .04
Revenge and Expense statement
City Of East Lansing May 1995 (May I— May 31)
Revenue:
V►+aibht Price - Gross Revenue
Material (nor ton)in to s ,
(�NI' lit x
46.70;:}.t.,.M.if.f::.:C.::::).:.1.::.',..:;::::..::.,:.::v:::t::.tT.v:.:::.:.:.,..:.•...:T:Tt..,:a:;.'
}.::,t:v:..:t.:}....%}t�..:::?...::•..;:..'x:.:.:•}.'.%}::•:..<;.n�......:.,..,::....:...::.:.::.:.,..:.:..,.;::.:.y<.,,..:.:,..,..>..•..::.....:.a•:.:.:::...v:..}.%::::%:....:x•a..::.,t..%..n.>�.:x;}}.Y:,....:%:y:...vt::.:t.<.t:..,x•%.x.>x.:.x.:x}}::,.n::,:.:.t�%.Y:t,Y..a^x%.%vv}t;:v
n:..t.,%tY.v..t:.x..snxnxxv.x.n n,.xx a::n.%.%.x>.%.n%.n.::.Yvv.:n.:Y*.:.,•..::'v:;..._<%n�..an•...%:`.%;.:..2...........:.;,.:.....�
n%>}n%%::}vr,%:.„.}.:Yn.;t..%•.x•..:n:azv,:.,<%::.}:tx...<x:n.;�..x.x�:%x.��:�<,..:�},.%,v:K�t:.xx::;;:Y:�:
]1,3U
..x:on,xv:n
�724onn
7
9.60 25o5 $SD4:
...
.a�07o1
[0
clear 9.R? •......•.. $27_S3 79
: %. 0a$4.2U $2.Z30.53
14.xYh =$
4,
0.70 $98.Uo,00
....,..,
fllumiium ... 0.00 $ .Sub total $0,00
99.70 1
,f
a.
•`$3,656.44
'Total Gross Revenue
,-$3.656.44
4.1w}{�i�::��:.:J�}
r
........:ce::..a...:......•..!'. .a::.:.:.,:...n„,aaxax.aax Y xGx„xaa.=xor' 33 '
Expense:
_ Rate Percentage .Expense
Po onnel benefits eluded PDT ThrouLph 11mig.x nut throw h'x
25%Supervisor U38.88
r '{:t ._At..a..r:.::..::.....nv...,...:,T,..:%<.:Ya..x,_.:...:Y.,:t:.y.v::.:.:a.:_v;x,:.K•;.• .. :.x
Rxa.t?
125% Clerk $.3.3�6,y4.1. 2�
j2.]�0%Sub total �V �nvn>.a�xx;!•t:.�:Y.....'....
f r y
.. .. _ $74�SY
4,432,6tS 979.69
Monthly Expense Percentage Expense
7'ranslcr Station !all #months Put 11trou h mo x Dut throw h o
Misc.O
perutfns..•,_.• 626,0
,
... 138,36
....lies
.v
22.109'0 $7,84
:.,..%A....:.
Utilitica $50051 .;:. : . ...:<... , •r���fJ7.1'�
txi me.
ttt:'1�e�.U,
A-4. ....:.......,. ..v::x+,•::.}%.xnv.v%.T}}:��•:M..:!y1.1'/.�.t t:;.C%ih 7�yJ�`�1([j�]�1
Yhsurancc and Bonds .Y ....:..........�/. ,... .:.� >: ,�..:.
Sub total ,503.17 2Z 1U $35.43
55 22,1U%n $1,216.29
Total Expenses _ $2,19S.97
Total Gross Revenue Credit .5
,6644
Net
Transfer Station Expense {$3, 5 .44
et Revenue _$11460,4?
n llly Uity of Lansing 1ll :517-483-4483 SEP 06 '95 8 :24 No .001 P . 05
Revenue and Expense Stittement
City of East Lansing —— June 1995
Revenue:
1Noight price Gross Revenue
in tens Der ion
ON1� wei hi x rice
93. b
1
11.3
.M UP ..:�. K��E#QOil.�i
9.40 n$52.50' S
41�)
claar .•2..:.. Y. ..v%•..a .w:.%:"�:.::.:.�^ .%. A.)nr:y:%�vx ��J:��IH.�::
>}, 22.3a $25.00 s5 5
n.:. :.::.::::.,:.:,...,.:......,...
a..,.•.. ail.
green
6.80
$3.00 �Y$20.40
:CMDPE
y x
20 $140.00Aft
... .•.%v%.):<.x:,vs:r:E:.v.... �<.:%%ttl%r,`•s):.}Kf a�:�.r!..�, 4�{,
aluminum ,.. : �...:.... ,
0.00 ;:.0...:....
.. . .......:
Sub total -.. . _—.. .. .. _. .- _$.520.00 ... ...
179.20 S6,294_23
Total Gross Revenue
$6,294.23
i}Sr}r:Sn JRY
s.
1(3x enae:
Rate Percentage nso .._
Verso not benefits'ncluded put ou h rain xLult throe h%
2S%Surervisor S1,385:17 30.02°h
$415.8-1
NCO
12.5% Clerk 8 .. :0... ..rrc�.A. 'T 7;
$268.29 V 90_OZ% „V $80.54
Sub total S5,729.95 - •
$1,720.15
Monthly Li7Cponse Porcentagu F,xpease
Transfer Station YTD #months Put T rpu zh mo,x Dut through
Esc. Operating $919.34
x.vn.,.......
Mf
Supplies ._.,...., 12 �) , ....
PP.....:..... $42 83
30.02%`
12.8
G
utilities
:.:.:.::....... ::...:....... $538.60
u� 3n,o2% ,$161,69�
r�e�f lie k%.> `4`
Insurance and Bonds _ $195.92 x�..''.:.`:�........`.
-- 30.02% $SS_81
Sub total �- -_ -. -_
5,561.86 30.02% - $.1,669.69
Total Exponses
Total Gross Revenue Credit $67294.23
Total Transfer Station Expense ($3,389.83)
Net Revenue
$2,904.40
DIV Ulty Of Lansing ID :517-483-4483 SEP 06 '95 8 :25 No .001 P .06
Revenue and Expense Statement
City of East .Lansing ---- July 1995
Revenue:
Weight Price Gross Revenue
Matcrix) in tans cr tan wei t x rice
,.ON .......:... ..:...:.,.....,...._..._
MNMOP x,%> . y/ j K.%% ......,..,,r..
11.70
Yr��:►S:r�"
r,.,:,.:.:........
$S2 S0 $614.15
:.:..... .:.,..:..r::�:t.,.T.........,..r�w <.<:t.x:�.,.x.>x.}:<.rn..:.........
..:,.•.}..,::v:;p;^.:F.i..v.,.:>} '1 ..rx.>Nvx..Y..%:.x>:)x.x.., y7,,
clear
�pv:• wY$.i5 �Gt�q
n..................
:.,..,.n.nr.,.,.... 15 50 $25.00 g387.50
lr��+utr:<.>}t: .rf.rxoT,r::•:nY...r.x>„
...:.:....>+•;,r...r: .....:.x.:}.>.::x.xc}>:.x:..n.,.,.>. KxRx.x.)ryn.x.)•.T�x�:.t�v;�
.green a:, :>4.9(lw.�.�_.,..
:.}:..::.......... ... n......
r
3V'x1131-'l-:.a. $3.00 �$14.'70
K.CIv:sR.n-r
}. :..W.•yygq
.. �Y fn'v%
cl-�ur�1: ......:. ..:::..: ..Y.x.a.�:•X.}r:,i:nvr� ....... .: %}T ..,.v%%1�:.K
1.10 $140,00 $1 4.00
S
��� �}.�F�I ��y x.%t•i„•
alum_ inum_ 0.2U
Sub total $900,00 $180.U0
i41.6o �11,8Z7.65
'fatal Gross Revenuq
1}i:):<:x.•%•Y:.
nxva >vn �4n
■■11:T.����h
7 E ense:
- Monthly Ra1a P'orcentage Evonse
vrsounct benefits includodl lFut Through rate 13ut through %
25%Supervil4nr
v.:... .:....:..
t- 7 31.273'0 $4,13.17
12.5% Clerk __._..... ...... s n r.�} • 7A 8A
.,.nr
... xry • n�.,.n..r..
Sub total $44f3._SS 31.27% $140.27
�5,�10,21 -- $1,848.25
- -- Monthly I?xpGrtse Porccutagc Expense
l'ransfcr Station Y II) #months Put Thrnu-ph too.x ut throw•h%
Misc.Operating; %,:,.>..>..,:.........
.>...r.,:.,..w,x.,.,t.%,....,..
0.
• ......:>::.. ..:. ,>.>..::.;:T:y:. ��1� K xw s•% XyK.'.
Supplies n...•' 7 xa x,.IK .
yy� i� $0.00 U:
n.;..
Utilities A ou
t(i fnen' 31.27°�r
... ............
]naurancc and Bonds $0,00 _ 31.27
Sub total 31,27%, �O.Op
Total Expcnsus —. $1,i346.25
Total Gross Revenue Credit $11,1327.65
Total Transfer Station Expense (
Net Revenue $1,848.25)
$9,979.40
i.M_
in
0;;T (_;, 2: !;,9 BOARD OF PUBLIC SERVICE
MINUTES OF
U'J"I''SINIG IC! I Y CLERK' AUGUST 9, 1995
PRESENT: Cinda Eltzroth, Rick Kibbey, Rita Klein, June Knostman, Fred Rieger,
Gilda Richardson, Don Stypula
ABSENT: Tracey Hampton
STAFF: Lenora K. Jadun, Director
Murray Britton, Acting Secretary
Bob Clegg, City Engineer
The meeting was called to order by Chair Eltzroth at 7:30 p.m. in the 9th Floor
Conference Room. Two new members, Rita Klein and Don Stypula were introduced.
APPROVAL OF MINUTES OF JUNE 14, 1995
MOTION #1: TO APPROVE MINUTES OF JUNE 14 AS PRESENTED. ALL AYES.
PASSED.
ACTION ITEMS - A) ELECTION OF OFFICERS
CHAIRPERSON - June Knostman nominated Cinda Eltzroth to serve a second term as
Chair. Rieger seconded the motion. ALL AYES. MOTION PASSED.
VICE CHAIR - Knostman nominated Gilda Richardson as Vice Chair. Rieger seconded
the motion. ALL AYES. MOTION PASSED.
B) STORMWATER UTILITY REPORT
Clegg reported that the committee has submitted its final report, and reviewed the
proposed ordinance at the last meeting. Jadun introduced a draft Resolution she had
prepared for the Public Service Board to consider. Councilman Novak had requested
that the Board take action tonight. Jadun read an amendment to the resolution to
reflect "that the Public Service Board recommends that the current operations and
maintenance costs and the capital improvement costs be included in the section
1043.03 Stormwater Service Charge." After discussion, a motion was made:
MOTION #2: KIBBEY MOVED TO APPROVE THE RESOLUTION AS AMENDED,
STYPULA SUPPORTED. ALL AYES. PASSED.
C) USE OF CARTS
Jadun said the Board studied and approved this issue last year, but that there have
been modifications to the plan. The purpose is to be more competitive with the
private sector by making the program more user-friendly by providing the option
of using carts.
MOTION #3: KIBBEY MOVED THAT ADDITIONAL OPTIONS REGARDING THE
CART PROGRAM AND OTHER ALTERNATIVES BE PRESENTED
AT ANOTHER MEETING. ALL AYES. PASSED.
BOARD OF PUBLIC SERVICE
MINUTES OF AUGUST 09, 1995
Page 2
SPECIAL COMMITTEES
O&M DIVISION - Knostman reported that in Mr. Campfield's absence, she talked to
Ron Kreinbrink, Assistant Superintendent. She asked him about job vacancies.
There are two supervisory jobs, Sewer and Street Maintenance Supervisors that
need to be filled. Knostman said she had thought the procedures for filling
vacancies was supposed to have been streamlined last year; however, the
department/divisions are still being required to develop and administer their own
selection process. Jadun interjected that one entry-level clerk vacancy in the
department has required testing and interviewing 26 applicants. In that case, the
test is about 1.5 hrs. which requires someone to set up appointments, administer and
grade the tests. Jadun said she believes there should be professionals doing this
for the departments. Jadun said she would draft a resolution regarding this issue.
Knostman brought up the problem of having employees on Worker's Compensation for
a long extended period and the department's being unable to fill their positions.
Knostman asked if the new Recycling Coordinator, Tonia Olson, could come to a
meeting to meet the board and discuss some issues the board is interested in.
DIRECTOR'S REPORT -
Jadun asked if the board would be agreeable to having the Recycling Committee
handle the Solid Waste issues, and leave policy issues with the Public Service Board.
She would work with them on the cart and alternatives and see what feedback they
would provide. The Board agreed to think about it, but no action was taken.
Rita Klein was appointed as the Board member to sit on the Recycling Committee.
Jadun said the ACT 51 monies are up slightly. Jadun said she has been soliciting
donations from private industries for the City Hall lobby improvement project. She
plans to have the fountain restored. She said she also plans to research restoring
the Board of Water & Light mural that has been painted over.
Jadun said we have received several grants: $200,000 grant to do streetscaping on
E. Michigan Ave. , and also an Energy Efficiency grant.
The meeting was adjourned at 8:40 p.m.
Respectfully submitted,
Margar�t H. Pollard MHWON APPrOved a Submitted
Secretary to the Board Ng Weth loaf: . 0li`�t a i 3rd j��j�
i r+l r����
BOARD OF PUBLIC SERVICE
(."l T Y CLEiir'i MINUTES OF
JUNE 14, 1995
PRESENT: Cinda Eltzroth, Rick Kibbey, June Knostman, Fred Rieger,
Gilda Richardson
ABSENT: Tracey Hampton, 2 vacancies
STAFF: Lenora Jadun, Director ( 7 :40 p.m. )
Bob Clegg, City Engineer
Margaret Pollard, P.S. Adm.
-----------------------------------------------------------------
-----------------------------------------------------------------
The meeting was called to order by Chair Eltzroth at 7 : 10 p.m.
in the 9th Floor Conference Room.
AP P ROVAL OF M I NiJTE S OF MAY 1 O
IL995
MOTION #1 : RIEGER MOVED, KNOSTMAN SECONDED, TO APPROVE
MINUTES OF MAY 10 AS PRESENTED. ALL AYES. PASSED.
REPORT O F S P E C 1AL C OMM=TTE E S
STORMWATER UTILITY STUDY COMMITTEE - Eltzroth and Kibbey made
comments regarding the status of this committee. Eltzroth said
there had not been any changes since the last board meeting. The
City Council has apparently decided that Act 51 monies that have
been used for stormwater should go for roads . The Stormwater
Committee ' s recommendation will include $613, 000 of General Funds
that have been used for stormwater so far. Kibbey and Eltzroth did
not vote in favor of that because they did not feel it is an
equitable and appropriate way to run a utility. The average
homeowner will pay 17% more than businesses or nonprofit
organizations .
Eltzroth and Kibbey commended the efforts of the committee for
their hard work, and feel the report is excellent except for that
issue with which they disagree.
Eltzroth proposed that the Public Service Board take an official
stand on the report, and that it be placed on the next agenda.
C =TY E NG=NE E R • S RE PORT
ACT 51 - Bob Clegg reported that April revenues were down slightly.
Clegg said he believes we will still experience about a 2 .2%
increase for the year, which is very close to original
projections,but he needs another month' s figures to confirm this .
MAJOR STREETS PROJECTS - Construction is underway. Currently doing
reconstruction work on Martin Luther King Jr. Blvd. between Ionia
and Saginaw. Vine St. reconstruction began this week between
Clippert and Homer. That project will be completed before work on
Clippert begins . Bids for Clippert St. ( from Michigan to Saginaw)
will be received the last week of July, and will be funded 80% by
federal funds and 20% local .
Eltzroth asked if, with the new funds approved for this fiscal
year, more work will be done this construction year. Clegg said
some additional work will get done, but that some of the authorized
funds are matching federal monies which will not be available until
October 1, which will not allow that work to be completed this
construction year. But the goal is to bid those in January or
February, 96, to be done early in the next construction season. In
addition, some of the funds allocated in the budget are not
available on July 1, because they are turnbacks, which are
estimates, and we have to wait until the books are nearer to being
closed. Clegg said he is negotiating now to see how much they will
allow us so we can get started with some of that work. He
estimated that in 1995 calendar year, Engineering will expend about
$2 . 0 million, and in 1996 calendar year, $4 . 3 million.
Bid opening for the Cedar/Larch project is July 11 . That work is
to move the road to accommodate stadium construction. Jolly Rd.
from Washington to Ora is the next street on the Major Streets list
after Vine St. is completed.
LOCAL STREETS - Clegg said the 0&M Division will be resurfacing
about two miles of street resurfacing before the end of this
construction season. They did a list in the Spring, and will be
doing a second list with the new money this year. Jadun named some
of the streets to be done this summer: Colchester, Fairfield,
Darrien Dr. , Lyman Dr. , Fairway Lane, Stonewood Dr. , Dakin St.
Clegg said East St. , Glenburne, Massachusetts, and possibly Harding
are under design.
SEWER PROJECTS - RFP ' s are out to select consultant to do design
for the West Side Interceptor final phase. That was a three phase
project. The Wastewater Treatment Plant now has full use of its
entire sewer system because of that project and it has added
versatility to our ability to redirect flow during heavy rain
events .
Construction is complete for the north branch of the Hilliard-
Holmes Drain.
There was discussion of the Shiawassee St. Bridge. This is a $5 .4
million project and is well underway. Clegg said the new structure
will be completed in June 96 .
BOARD OF PUBLIC SERVICE
MINUTES OF JUNE 14, 1995
Page 3
REPORT OF O7F'F =CERS
O&M DIVISION - June Knostman reported that she spoke to Jim
Campfield. Campfield said he hopes to be able to do 6 sweepings
this season, and they are now in the middle of the second round.
June said the last street sweeping on her street, the curb area was
not swept clean and needed more attention. Jadun said grass
clippings are prone to washing into the curb area, and also maybe
more training is necessary.
Knostman inquired about the snow clearing method used in Germany
where a spray is used to prevent ice forming. Campfield advised
June he has a sample of the product in his office. Clegg said he
believes usage of such a product would be in violation of the
City' s stormwater permit, and also that it would be cost-
prohibitive.
D= RECTOR ' S REPORT
GAS & WEIGHT TAX - Lenora Jadun said she has been lobbying for the
state' s increase in the weight gas tax, and thinks it' s gaining
momentum. Governor Engler wants a 7 cent increase, and Jadun said
she ' s hoping it will be closer to 10 cents, which would result in
approximately $3 . 0 million annually for the city.
ENERGY MANAGEMENT CONTRACT - Jadun reported that the city is going
out for bid for a new Energy Management Services Contract. Jadun
said upgrades are needed to the cooling towers and heating
elements, energy efficient lighting is needed, and equipment for
managing energy surges needs to be revamped in City Hall . The
current energy contract expires this summer. The savings over a
ten-year period will pay for the improvements, offset by an amount
dedicated by the General Fund each year.
TRAINING - Jadun said the city is doing a lot more training than in
previous years . Just completed supervisory training for all
supervisors .
The meeting was adjourned at 8 : 45 p.m.
Respectfully submitted,
Margaret H. Pollard Minutes Approved as Submitted
Secretary to the Board Board Meeting of:
Signed: Margaret H,
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BOARD OF PUBLIC SERVICE - ` -' °. 23
MINUTES OF ��r�Cit•t(' n,_,.`� }�
MAY 10, 1995 ,ia�r,;� �!! i CLERIK
PRESENT: Cinda Eltzroth, Rick Kibbey, June Knostman, Fred Rieger,
Gilda Richardson
ABSENT: Tracey Hampton, 2 vacancies
STAFF: Bob Clegg, City Engineer
Margaret Pollard, P. S .
-----------------------------------------------------------------
-----------------------------------------------------------------
The meeting was called to order by Chair Eltzroth at 7 : 30 p.m.
in the 9th Floor Conference Room.
APPROVAL OF M=NiJTES OF APRIL 19
MOTION #1 : KIBBEY MOVED, RICHARDSON SECONDED, TO APPROVE
MINUTES OF APRIL 19 AS PRESENTED. ALL AYES .
PASSED.
AC T = O N I T E M — F O R APPROVAL.
BOARD OF PUBLIC SERVICE EVALUATION OF THE PUBLIC SERVICE DEPARTMENT
The Board discussed the draft evaluation and suggested
changes . It was agreed to use the two-page evaluation Lenora Jadun
had prepared and attach the detailed activities prepared by the
divisions as an Appendix. After discussion, RICHARDSON MOVED,
KIBBEY SUPPORTED TO APPROVE THE EVALUATION WITH CHANGES AS
SUGGESTED. ALL AYES. PASSED.
C I TY E NG=NE E R • S REPORT
Clegg distributed a memo he had prepared regarding Street
Rehabilitation Funding and discussed the different sources that are
proposed for the streets funding in the upcoming fiscal year.
Kibbey praised the O&M crew for the professional job they did
on some work near his house.
ACT 51 - Clegg said revenues are 4 . 2% ahead in the first nine
months for Major Streets, compared to last fiscal year. Local
Streets are running 2% over last fiscal year.
BOARD OF PUBLIC SERVICE
MINUTES OF MAY 10, 1995
Page 2
Knostman reported that at M-43 to Oakland Ave. to the spur at
Grand River going north and Oakland continuing to Pennsylvania, the
curbs and street are in very poor shape. Clegg said that road will
be involved in CSO sewer work in 1996, and he has recommended to
MDOT that they reconstruct it after the sewer work. MDOT seems to
be agreeable to that and are working to see if funds would be
available.
REPORT OF S P E C 3E AL COMMITTEE S
STORMWATER UTILITY STUDY COMMITTEE - Eltzroth and Kibbey made
comments regarding the status of this committee. Eltzroth said she
and Kibbey are still of the minority viewpoint on the committee as
relates to the General Fund and the Act 51 monies . They are
concerned about the cost distribution among users, and want to see
that the cost is distributed equitably.
Clegg said his task now is to incorporate the changes the
committee made to the draft report and mail the revisions to
members for review prior to the next meeting.
UNF =N= SHE D BUS I NE S S
Cinda said she thinks one of the board vacancies will be
filled by next month.
The meeting was adjourned at 8 : 40 p.m.
Respectfully submitted,
Margaret H. Pollard
Secretary to the Board
Minutes Approved as Submitted
Board Meeting of: /Y l9 5.
Signed: Margaret H. Pollard
BOARD OF PUBLIC SERVICE
MINUTES OF
APRIL 19, 1995
PRESENT: Cinda Eltzroth, Tracey Hampton, Rick Kibbey,
June Knostman, Gilda Richardson
ABSENT: Fred Rieger, 2 Vacancies
STAFF: Lenora Jadun, Director
Murray Britton, Adm. Asst.
------------------------------------------------------------------------------
------------------------------------------------------------------------------
The meeting was called to order by Chair Eltzroth at 7:20 p.m. in the 9th Floor
Conference Room.
APPROVAL OF MINUTES OF MARCH 8
1995 :
MOTION #1: MOTION TO APPROVE MINUTES OF MARCH 8 AS PRESENTED.
ALL AYES. PASSED (5-0) .
ACTION ITEMS
A) BOARD EVALUATION
There was discussion of the evaluation. Board members had concerns about the
evaluation being too technical, and expressed a need to have it more readable. After
considerable discussion, Lenora Jadun said she would prepare the evaluation based
on the comments, and present it at next month's meeting.
There were complaints regarding the utility cuts. Jadun said due to early
retirements, supervisory and crew make-up has changed a lot, and quality control
still needs improvement. She said over the 12-18 next months, that should show
improvement.
SPECIAL COMMITTEES
/ SPECIAL REPORT S
A) STORMWATER UTILITY STUDY COMMITTEE
Eltzroth reported that the committee is in favor of funding the utility either on a
cash basis, or low-interest bonds less than the rate of inflation if they are available.
The committee also agreed that all users would be required to pay a share. The
exact mix of how to fund has not been worked out yet. Cinda said that she and
Kibbey have pushed to have Act 51 and General Fund monies that have been used for
CSO put back into streets. The majority decision did not agree with that concept.
Kibbey added that he and Cinda have pushed for the stormwater fees to pay only
stormwater costs -- a self contained funding source whereby the fee structure
reflects the costs. He said they will continue efforts to pass this.
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 19, 1995
Page 2
B) STREET NEEDS
Eltzroth reported that she attended the Ways and Means Committee today. She said
she and Clegg talked about streets and were given lots of time and attention by the
committee. She believes the Ways and Means Committee are very interested and are
taking street needs very seriously. Cinda said she has talked to a number of
citizens who have written street complaint letters to the department or the State
Journal. She reported she has gotten mostly positive responses.
DIRECTOR ' S IE;t EPORT
Jadun said we have been working cooperatively with East Lansing to finalize a three-
year agreement to collect and market their recyclables from our facility. It is
attractive to both cities; with a larger volume, both cities benefit from a better
market share and pricing. It doesn't add appreciably to Lansing's costs.
The department's budget hearing is scheduled for April 26 at 12:30 p.m. and will last
the afternoon.
Jadun reported that Baseball is off the ground, and once construction begins, will
be moving into more routine activities, which will relieve staff to do other things,
such as the road program. Bidding for the Major and Local Streets will begin earlier
this year. Shiawassee Street Bridge work will begin in June.
Knostman asked if there would be street improvements made to the Capitol Loop this
season. Jadun said only the utility cuts done last winter by Consumers' Power
Company will be dug out and repaved. She said that would result in some
improvement, but not a major one.
REPORT OF OFFICERS
OPERATIONS AND MAINTENANCE - Knostman reported that Campfield's operation
is very busy with sewer maintenance, potholes, utility cuts, removing snow fences,
grading, etc.
Tonia Olson was introduced. Tonia is the new Recycling Coordinator, replacing
Marshall Klaus.
The meeting was adjourned at 8:35 p.m.
Respectfully submitted,
Minutes Approved as Submitted
Board Meeri- ; of: At_
Signed: Margaret H. Po r Ig9J
Margar t H. Pollard rd
Secretary to the Board
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PUBLIC SERVICE DEPARTMENT
732 City Hall
124 W. Michigan Ave.
Lansing, MI 48933-1691 �f I
(517)483-4455
FAX (517)483-6082
APR 10 At! 9; 02
LMglpG MICHIGAN LANSING CITY CLERK
-&- N O T I C I -A- -,k- -A-
M E E T 11 N G
R E S C H E D U L. E D
THE REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE, SCHEDULED FOR APRIL 12
HAS BEEN RESCHEDULED TO WEDNESDAY, APRIL 19, AT 7:00 P.M.
9TH FLOOR CONFERENCE ROOM, CITY HALL
AGENDA
(1) Roll Call
A) Absences
(2) Approval of Public Service Board Minutes: Meeting of March 8, 1995
(3) Citizen Comments - Please limit comments to 5 minutes
14) ACTION ITEM(S) :
A) Board Evaluation - For Approval
(5) Special Committees/Special Reports
A) STATUS - Storm Water Utility Study Committee
B) STATUS - Streets Needs, Funding efforts
(6) Report of Officers:
Engineering Division Fred Rieger
Wastewater Division Cinda Eltzroth
Solid Waste Section Bob Trezise
Transportation Division Tracey Hampton
Operations & Maintenance Div. June Knostman
(7) Unfinished Business
(8) Communications
(9) New Business
(10) Other Business
(11) Adjourn
NOTE TO MEMBERS: PLEASE CONFIRM YOUR ATTENDANCE ANY DAY PRIOR TO 12:00
NOON ON DATE OF MEETING BY CALLING MARGARET 483-4453.
B ARD OF PUBLIC SERVICE
17 IJ I MINUTES OF
L;r;.�;f`y`3 CIS i CE EKE( MARCH 08, 1995
PRESENT: Cinda Eltzroth, Tracey Hampton, Rick Kibbey, Gilda Richardson, Fred
Rieger, Bob Trezise, Jr.
ABSENT: June Knostman, 1 Vacancy
STAFF: Lenora Jadun, Director
Bob Clegg, City Engineer
-----------------------------------------
The meeting was called to order by Chair Eltzroth at 7:13 p.m. in the 9th Floor
Conference Room. NO QUORUM PRESENT.
With no quorum being present, it was agreed to continue with an informational
meeting until a quorum was achieved.
Lenora Jadun began a discussion of the Public Service Department's Proposed
Budget for FY 95-96. Lenora apologized for having given the entire budget to the
board rather than a condensed summary.
(Richardson and Hampton arrived 7:15 p.m. ) QUORUM PRESENT.
APPROVAL OF MINUTES OF NOVEMBER 9, 1994 & JANUARY 31, 1995
KIBBEY MOVED, TREZISE SECONDED, TO APPROVE MINUTES AS PRESENTED.
ALL AYES. PASSED.
ACTION ITEMS:
BUDGET FY 95-96
It was agreed by the board to consider and vote on each section of the budget as it
was discussed, and upon completion to approve the total budget.
General Fund - Jadun led a discussion of the proposed budget and noted that the
General Fund recommended total for the department is $4.6 million. The increase
($370,000 approx.) from last year's budget is attributable in large part to the
substantial increase in fringe benefit rates. Also included in the General Fund
request are computer equipment requests for a network, CAD stations, pc work
stations, and pc notebooks. After discussion, TREZISE MOVED, RICHARDSON
SUPPORTED, APPROVAL OF THE GENERAL FUND BUDGET AS SUBMITTED. ALL
AYES. MOTION CARRIED.
Act 51 - Clegg led discussion. Clegg said both the Major and Local Street Revenues
are estimated to be lower in FY 96 compared to FY 95 due to the end of Governor
Engler's Build Michigan program. These funds were received in FY 93, 94, and 95.
Approximately $500,000 in Major Streets and $150,000 in Local Street revenues will
: . no longer be available.
1,4
BOARD OF PUBLIC SERVICE
MINUTES OF MARCH 08, 1995
Page 2
Expenditures for FY 96 are proposed to be lower than 95, due primarily to the
reduction of the Build Michigan funds, and some carryforward funds from the
previous year that will be spent in 95. Staff shortages prevented the Engineering
Division from expending the funds the previous year, and Clegg said he is hopeful
the projects can proceed in 95.
Total construction costs for Major Streets next year is estimated at $680,000, and
$575,000 for Local Streets.
KIBBEY MOVED, TREZISE SECONDED, APPROVAL OF THE PROPOSED ACT 51
BUDGET AS SUBMITTED. ALL AYES. MOTION CARRIED.
Municipal Parking System - Jadun led discussion. The parking system budget is
over last year's budget by $1.7 million. One million dollars is due to debt service.
Other contributing factors are the increased fringe benefit rates and equipment
upgrades.
Kibbey questioned whether the parking system contributed monies to the baseball
stadium. Jadun confirmed that with the parking refinance, $1.6 million will be used
for parking on Michigan Avenue for the baseball stadium.
KIBBEY MADE A MOTION THAT THE BOARD BE ON RECORD AGAINST USING
MONEY FROM THE PARKING SYSTEM TO PAY FOR OTHER PROJECTS, AND ANY
BONDING SHOULD BE USED TO FUND ONLY THE PARKING SYSTEM. AND
FURTHER, THAT NEXT MEETING'S AGENDA INCLUDE A REPORT OR
PRESENTATION ON FUNDING FOR THE PARKING SYSTEM. TREZISE SECONDED
THE MOTION. ALL AYES. MOTION PASSED.
TREZISE MOVED, RIEGER SUPPORTED, TO APPROVE THE MUNICIPAL PARKING
SYSTEM PROPOSED BUDGET AS SUBMITTED. ALL AYES. MOTION PASSED.
Sewage Fund - Jadun led discussion. The proposed budget for this fund is $19.7
million, a $50,000 increase over last year's budget. Spangler projects that a 15%
increase in revenues is needed to cover the debt service, fringe benefits, and other
operational costs. Also, Spangler includes in that 15% amount, a plan to cash fund
a portion of ever increasing costs to develop a sinking fund to moderate sewer rate
increases in future years.
Clegg said another contributing problem the sewage fund has is the drop in
consumption.
After discussion, TREZISE MOVED, RICHARDSON SECONDED, TO APPROVE THE
SEWAGE FUND PROPOSED BUDGET AS SUBMITTED. ALL AYES. MOTION PASSED.
Kibbey said the board needs to look at this item at another time to help everyone
understand it better.
SOLID WASTE FUND - Jadun noted that the $3.6 million proposed budget is slightly
BOARD OF PUBLIC SERVICE
— MINUTES OF MARCH 08, 1995
Page 3
less than last year's. AFTER DISCUSSION, RIEGER MOVED, TREZISE SECONDED,
TO APPROVE THE SOLID WASTE FUND PROPOSED BUDGET AS SUBMITTED. ALL
AYES. MOTION PASSED.
SERVICE GARAGE FUND - Jadun led discussion. After discussion, TREZISE
MOVED, RICHARDSON SECONDED, TO APPROVE THE SERVICE GARAGE
PROPOSED BUDGET AS SUBMITTED. ALL AYES. MOTION PASSED.
Discussion of the budget being completed, KIBBEY MOVED, RICHARDSON
SUPPORTED, APPROVAL OF THE TOTAL PROPOSED BUDGET FOR FY 95-96 FOR
THE PUBLIC SERVICE DEPARTMENT. ALL AYES. MOTION PASSED.
SPECIAL COMMITTEES/REPORTS
STORM WATER UTILITY STUDY COMMITTEE - Eltzroth and Kibbey are members of
the committee. Eltzroth reported that the committee has had three meetings so far,
with four more scheduled. The committee has been receiving information, and the
next meeting will consist of looking at the issue conceptually.
STREETS NEEDS, FUNDING EFFORTS - There was discussion of the newspaper
article concerning streets that appeared in the Lansing State Journal last week.
Jadun said some awareness has been raised in the community, but the issue still
needs to be emphasized. She said she is notifying neighborhood associations that
we have street needs information available if they are interested in receiving it.
Eltzroth requested that board members contact their council person to discuss this
important matter. Jadun said she strongly agreed.
REPORT OF OFFICERS
KIBBEY MOVED TO SUSPEND THESE REPORTS, SUPPORTED BY TREZISE. ALL
AYES. MOTION PASSED.
UNFINISHED BUSINESS
PUBLIC SERVICE BOARD EVALUATION - Copies of the divisions' reports for the
evaluation were distributed. Kibbey asked if the division heads could include a
highlight of one or two critical issues they think are of particular relevance, and
include the routine performance of the division as an appendix. Kibbey felt this
would make it more readable and more likely to be read. Lenora said she is expecting
to have the evaluation completed and approved by the April meeting. She agreed to
have sent or faxed a summary as Rick had suggested, with all edits and changes to
be made prior to the next meeting.
OTHER BUSINESS
BOARD MEETINGS ATTENDANCE, DATES, ETC. - Cinda discussed the need for self
evaluation, i.e. , how the board itself is performing. She said she would be bringing
this up at future meetings. She said she would also be discussing with the Mayor's
BOARD OF PUBLIC SERVICE
MINUTES OF MARCH 08, 1995
Page 4
staff board orientation and development.
Eltzroth discussed the need for a quorum at meetings, and said if members are
having a problem with the day of the week or week of the month, they should bring
it up for discussion.
SITE RECLAMATION GRANT - Jadun said that she and the Engineering staff put
together the application for the $1.3 million grant for the baseball stadium site clean-
up. The City will receive that grant, and the announcement will be March 13. The
City has also lobbied with MDOT for road work on Cedar and Larch. Jadun said it
appears we will receive $600,000 from MDOT for this purpose.
NEXT MEETING - There was discussion regarding the need for having a Special
Meeting to approve tonight's minutes because of the approval of the budget.
RICHARDSON MOVED, KIBBEY SUPPORTED, THAT TONIGHT'S MINUTES (MARCH
8) BE MAILED OR FAXED TO BOARD MEMBERS FOR REVIEW, AND A TELEPHONE
POLL BE TAKEN BY THE SECRETARY TO TAKE A VOTE TO APPROVE OR MAKE
CHANGES TO THE MINUTES BY MARCH 22. ALL AYES. MOTION PASSED.
The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Malgaret H. Pollard
Secretary to the Board
Minutes Approved as Sub miffed
Board Meeting of: 4,
Signed: Margaret H. ollard
,
SPECIAL MEETING 4?
BOARD OF PUBLIC SERVICE
MINUTES OF LA'!SIN" CITY Y CLERIK
JANUARY 31, 1995
The meeting was called to order by Chair Eltzroth at 7:03 p.m. in
the 9th Floor Conference Room.
PRESENT: Cinda Eltzroth, Tracey Hampton, Rick Kibbey, June
Knostman, Gilda Richardson, Fred Rieger, Bob Trezise, Jr.
ABSENT: 1 Vacancy
STAFF: Lenora Jadun, Director
Bob Clegg, City Engineer
OTHERS : Paul Dykema, Parks Dept.
Ed Eckart
Mary Margaret Murphy Woll
Clyde Blackwell
AGENDA ITEM: TREE REPORT
Director Lenora Jadun began the discussion of the report of the Ad
Hoc Committee on Tree Preservation by giving some background. The
report was referred from the Committee on Physical Development to
the Public Service Board for review and comment.
Jadun said the report, which was submitted to Council by the ad hoc
committee in October, 1993, was never adopted by Council, and that
in April, 1994, the Public Service Department requested the status
of the report.
Bob Clegg said he served as a staff member of the ad hoc committee
and thinks the report is an excellent document, and he learned a
lot through participation. Since that time, the Engineering
Division has worked diligently to mitigate damage to trees, and
has, whenever possible, altered sewer design to effect that goal .
He said he has worked closely with the Forestry Manager and the
tree consultant to achieve the goals of the ad hoc committee. He
and Engineering staff have conducted many neighborhood meetings to
inform the residents of what they can expect from sewer work that
will be conducted in their neighborhood. Some of the meetings have
been as much as 26 months in advance of the work. Clegg expressed
his preference for using the report as a guideline, rather than
City policy. Clegg noted that situations could occur where new
construction technology might permit improved tree preservation
efforts that are not laid out in the report. Clegg also gave an
example where the City's tree consultant recommended a different
solution than was recommended in the report, and he spoke of the
benefits of having that flexibility.
Clegg distributed a draft of a resolution for the Board to consider
which outlined the department ' s position regarding the ad hoc
committee ' s report.
Jadun and Trezise expressed that they did not want to see the level
of funding for street and sidewalk needs reduced because of
additional unfunded construction costs that may be mandated on non-
CSO projects by the ad hoc report. Eltzroth and Knostman expressed
agreement.
CITIZEN COMMENTS
Paul Dykema, City Forestry Manager, Mary Margaret Murphy Woll, Ad
Hoc Tree Preservation Committee member, Ed Eckart, and Clyde
Blackwell spoke in favor of adopting the report as written. Dykema
said at the time the committee wrote the report, mistakes had been
made and the ad hoc committee intentionally wrote the
recommendations in such a way to ensure that mistakes would not
reoccur.
BOARD DISCUSSION
The Board worked through the draft resolution. Changes were made
as collectively agreed upon.
MOTION #1 : KIBBEY MOVED, TREZISE SUPPORTED, A MOTION TO
APPROVE THE DRAFT RESOLUTION WITH REVISIONS AS
NOTED. PASSED BY UNANIMOUS VOTE (7-0) .
Eckart expressed appreciation for the opportunity to speak and the
reception given them.
The meeting was adjourned at 9 : 20 p..m.
Respectfully submitted,
q �
I Minutes Approved as Submitted
Margaret H. Pollard Board Meeting of:1nq, jc1S
Secretary to the Board Signed: Margaret H. Pollard
WHEREAS, the Mayor and the City Council recommended that the Ad Hoc
Committee on Tree Preservation be created to work with City Staff
on development of a clear policy to save as many trees as possible
during CSO construction projects; and
WHEREAS, on October 18, 1993, the Committee presented its Tree
Preservation Report containing the findings and recommendations,
and which commended the responsiveness of the Forestry Manager and
the Public Service Department; and
WHEREAS, said Report was referred to the Committees on Physical
Development and Ways and Means; and
WHEREAS, said Committees propose to resolve to adopt, as City
policy, for all construction projects, the recommendations of the
Tree Preservation Report; and
WHEREAS, the Committee on Physical Development referred a draft of
the above resolution to the Public Service Board for review and
comment; and
WHEREAS, the Public Service Board has reviewed the said resolution;
and
WHEREAS, the goals of the Public Service Department are to provide
the citizens of this community with necessary public improvements
and to eliminate sewer discharges to the City' s rivers; and
WHEREAS, the health and safety of the general public and
construction personnel is critical during the construction of said
improvements; and
WHEREAS, the Public Service Department desires to accomplish the
above goals with as little impact as possible to the City's Tree
Resources, the Public Service Board recommends the following with
regards to adoption of the Tree Preservation-Report as City Policy
on all construction projects :
I . Design and Planning
The Public Service Board recommends adoption of this
section of the Report for all construction projects . The
Public Service Department has been following the
recommendations of this section.
II . Staff, Coordination and Budget
The Public Service Department is currently complying with
all of the recommendations of this section for all CSO
projects . However, a funding source has not been
identified to include these recommendations on all City
construction projects . The Public Service Board supports
compliance if City Council will earmark specific
additional General Fund monies to implement.
III . Technical Considerations
The Public Service Department is currently complying with
all of the recommendations of this section, with the
exception of item-4 which recommends instituting the
"Recommendations for Inclusion in Contract
Specifications" section. This would not allow any
flexibility to enhance the specifications in the future.
This has already been done by the Forestry Manager with
regards to creation of a special provision for trees that
is included in all construction contracts .
If the Tree Report were adopted as policy, the above
special provision would not be allowed without a revision
to the Report or Policy.
Also, the above "Recommendations for Inclusion in
Contract Specifications" allow the Public Service
Department to authorize tree removals on an emergency
basis . This authority is not granted in the Tree Report
for CSO contracts . If the Report is adopted as policy for
all projects, a discrepancy as described above would
exist .
Consequently, the Public Service Board cannot recommend
adopting this section of the Tree Report as City Policy
for the above reasons .
IV. Notice and Citizen Reaction
The Public Service Department is currently complying with
the recommendations of this section of the Tree Report
for all CSO projects . On major non-CSO projects with
significant impact to trees, the Department will notify
property owners and provide informational materials as
staffing and funding allows . Where construction work has
minimal impact on street trees, contact with the property
owner will be initiated by means of an informational
packet left at the residence where the tree impact may
occur and an effort to speak to the residents face to
face.
V. Implications beyond the CSO project
Item six recommends adding summer seasonal employees to
maintain new trees planted on CSO projects . This is not
necessary since the current contract specifications
require the contractor to maintain and warrant trees for
a two-year establishment period. Consequently, it is not
recommended to adopt this section as City policy.
RECOMMENDATIONS FOR INCLUSION IN CONTRACT SPECIFICATIONS
As mentioned above, adopting this section as policy
creates a conflict with another section as to whom is
allowed to authorize tree removals .
The Public Service Department is currently complying with
the recommendations of this section. For clarification
of this issue, please refer to the City Ordinance.
WHEREAS, the Public Service Board recommends that its limited
infrastructure funding be used to address Public Infrastructure
needs, and that other funding sources be used to address tree
maintenance; and
WHEREAS, the Parks and Recreation Board should develop its strategy
for long term funding of their tree maintenance program without
shifting our limited Infrastructure Funds; and
NOW, THEREFORE BE IT RESOLVED that the professionals of the Public
Service and Parks Departments continue to work administratively
towards achieving the goals set forth in the Tree Preservation
Report and that the Tree Preservation Report be used as a guide in
achieving those goals and not as strict City policy.
(Adopted by the Board of Public Service by unanimous vote on January 31, 1995.
by Margaret Pollard, Secretary)
DATE : September 8, 1995
TO: Public Service Board
FROM: Robert Moye, Solid Waste Supervisor
cc: Lenora Jadun, Public Service Director
RE: Container/Roll out cart subscription program
*******************************************************************
The Solid Waste Operations of the Public Service Department is
proposing a second program of refuse collection to compliment the
green city bag program. The Subscription system would offer three
different size official city container/carts for refuse collection
without the use of green city bags, unlike the first proposal that
still required use of green city bags . The customer can still use
green city bags for any cart overflow when the necessity arises .
The approximate sizes to be offered are a twenty (20) gallon
plastic barrel with lid, a 32 gallon wheeled cart and a 64 gallon
wheeled cart. The volumes are in line with our present customer
base bag usage and will offer the smaller 20 gallon volume for an
increased incentive for waste reduction and recycling. By offering
a waste reduction incentive and a cart option to the citizens of
Lansing, an increase in customer market share is anticipated. With
a larger customer base, fixed and variable cost can be spread out
more so that our unit cost will not rise and hopefully our unit
price can be lowered.
Recommendations for container option to supplement Green Bag
Service.
• Start up of Service Monday July 1, 1996
• Base Service Level
20 gallon barrel $4 . 00/month
32 gallon cart $7 . 20/month _
64 gallon cart $14 . 40/month
Lansing has had variable volume rates for many years in the form of
City refuse bags . In the last few years many more cities are
offering variable volume rates to their citizens . Many of the
cities have offered cans and roll out carts of various sizes when
they switched from a flat rate based system. Some of the cities do
their own collection or franchise all or parts of the city to
private haulers which follow the rates set by the city.
1
Seattle, Washington which franchises collection, offers
a 20 gallon mini-can for $11 . 50/month and a 30 gallon
cart for $14 . 98/month. Each additional cart cost $14 . 98 .
Grand Rapids, Michigan offers a 30 gallon City bag, a 30
gallon or pound tag, or a 30 gallon city can. Private
haulers such as Waste Management charge $15/month for a
64 gallon cart and $17/month for a 104 gallon cart. Able
Sanitation offers a 90 gallon cart for $17 . 35/month.
San Jose, which franchises collection, offers a 32 gallon
cart with lid fully closed for $13 .50/month. Stickers
are sold for $3 . 50 each to put on standard 32 gallon
trash bags if a customer cannot fit all their refuse in
the cart.
Tacoma, Washington which has mandatory use of their city
run refuse program charges $17/month for a 60 gallon cart
and $25 . 50 for a 90 gallon cart.
Fremont, California exclusively franchises with BFI , who
offers a 20 gallon container for $16 . 73/month, a 32
gallon container for $16 . 99/month, a 64 gallon container
for $18 . 20/month and a 96 gallon container for $25 . 22 .
Oakland, California exclusively franchises with Waste
Management, who has a 20 gallon container for
$10 . 08/month and a 32 gallon container for $13 . 74 month.
Each additional 32 gallon can costs $16 . 49/month.
Portland, Oregon sets the refuse rates for the 55 private
haulers operating in the city. The weekly collection
rate for a 20 gallon can is $14 . 60/month, $17 . 60/month
for a 32 gallon can, $19 . 30/month for a 35 gallon cart,
$24 . 05/month for a 60 gallon cart and a 90 gallon cart
costs $27 . 10/month.
The introduction plan would start in December with media releases
and advertisements about the new refuse options . Information on
procedures and pricing would be sent out with a form to return if
a citizen wanted to use the cart system. This will give an
approximation of the number of container/carts needed.
There could be a deposit required that equals 50% of our cost of
containers or carts . The estimated cost at this time of a 20
gallon plastic imprinted barrel with a lid is $30. 00 . A 32 gallon
roll out cart with a City logo would be about $45 . 00 and a 64
gallon cart will cost approximately $70 . 00 . Before initiating the
sign up period, prices can be checked-again or bids could have been
let on an estimated number to get a firm cost because the plastic
2
resin market is so volatile right now.
Another option would be to charge a flat fee deposit of $10, $20,
$30 for the respective 20 gallon, 32 gallon and 64 gallon size
container.
The third option would not charge owner occupied residences a
deposit but tenant/renters would be required to submit a deposit
before a container(s) would be delivered.
Upon approval of a cart program, Public Service staff would do a
survey (phone & in person) to get more citizens input on the type
and sizes of containers that are desired. The type and sizes
stated earlier are prevalent in the availible date and seemed
adequate to residents in informal talks the public service staff
has had with the public .
Reservations for the cart program would be taken from December 95
until May 96 and then charged on the July 96 city property tax
statement. Computer and Communication Services has been contacted
about the feasibility of adding another field on the summer and
winter tax statements for the six ( 6 ) month cart billings and
hopefully can have the process completed by May 96 . The fees would
appear in the same manner as the recycling fee. For customers
wanting to start in December 96 , reservations would be taken until
October. The Employee(s) at Solid Waste Services would be able to
be on line also, to add or delete the customer fee. An account
will be set up so that cart service prepayment could be accepted or
refunded in between the summer and winter tax statements . Account
payments or refunds would have to be for a minimum of two months to
keep billing costs from becoming excessive. The possibility does
exist that a clerk may need to be hired and that part of his/her
time would be dedicated to container inventory and transactions .
Proposed monthly charges for the three size options reflect the
additional or lesser cost changes due to equipment and landfill
fees . Each of the containers could not be overfilled and require
the lid to be closed and not bulging. Any amount of refuse in
excess of the container size could be put in regular green city
bags for collection.
20 gallon barrel ($1 . 00 wk) $4 . 00/month
32 gallon cart ( $1 . 80 wk) $7 . 20/month
64 gallon cart ( $3 . 60 wk) $14 .40/month
An additional 32 gallon cart used would be charged at $10 . 00 a
month and customers wanting the use of an additional 64 gallon cart
3
would be charged another $20 . 00 per month as an incentive for waste
reduction. The increased landfill fee, the capitalization of the
carts, the billing costs, and the increased rental rate of the cart
dumper equipped trucks add to the price increase above the regular
30 gallon City bag. The 20 gallon barrel charge reflects a lesser
landfill fee, less capitalization, no flipper rental increase and
offers a monetary incentive for waste reduction and increased
recycling.
4
IMPLEMENTATION SCHEDULE
Oct. - Nov. 95 Residential survey & Developing
introduction program & pre education
packets . ie. to determine system most
preferred by customers with regard to
actual collection, billing, containers,
etc.
Oct. 95 - May 96 Billing system developed - tax billing
and revolving revenue account.
Depends on data processing schedule.
Dec. 95 - May 96 Media advertising & sign up with deposit.
Dec. 95 - Jan. 96 Develop bid specs and put out RFQB for
containers & flippers with and without
distribution, for one ( 1) month.
Feb. 96 Open bids
Award contract
May 96 Receive carts
Install flippers on vehicles
June 96 Phased in delivery of carts and
information.
July 96 Start collection.
5
Some other considerations for the container program include a
possible ID tracking for billing and data analysis, the purchase of
a universal type cart that will work with either a semi automatic
tipping system or a fully automatic tipping system, including
distribution in the cart purchase, and a off curb service for
physically challenged citizens at an additional charge .
A bar code reader system from Syscon Corporation cost about $29 , 150
to equip eight refuse packers . The rental rate of the vehicle
would increase by $2 . 04/hr. A radio frequency transponder cart ID
system, Smart Way I from Toter Corporation, would increase the
packer rental rate by $4 . 77 per hour.
A universal cart is one that can be dumped using a flipper after
the cart is brought to it or grabbed around with a remote arm from
the driver seat by the operator. The companies that promote the
automatic system claim the arm takes 25% less time to use as the
semi automatic system. If a universal cart is purchased now, we
would be able to convert to an automatic system within the next 10-
15 years without purchasing new carts .
Including distribution in a purchase bid as a separate item could
possible save on distribution costs . When the recycling bins were,
purchased some of the companies offered a price per bin to
distribute then for us . At that point in time, the less expensive
way was for us to distribute the bins . The refuse containers will
be difficult and time consuming to distribute, so the bid this time
will include a separate item.
Physically challenged citizens can utilize an off the curb option
for an additional $10/month. The solid waste operator will pick up
and return the customers container from the front porch or side
door area. The operators will not go into customers back yards .
A City of Lansing container system is beneficial to both the Public
Service Department and to citizen customers, present and future.
for the following reasons :
A. Convenience
1 . Roll-out, not "carry-out" full bags ; convenient for
children, elderly and physically - challenged
individuals .
2 . Recycling bin could be put in the cart, or on top
for only one trip to the curb.
3 . Overweight bags would be collected without injury
to Solid Waste Operators when customers accidently
overfill .
4 . Customer will not run out of city refuse bags .
5 . If a customer has occasion to use more than the
container volume, they can set out city bags by the
6
cart for collection.
B. Storage
1 . For the customer who doesn't have a garage or
limited space to store bags before collection.
2 . Multi family apartments (4 units or less) -
customers can store and take care of their own
bags/carts . Single buildings with more units could
be serviced.
3 . No odor, mice or insects outside or in garage.
C. Curbside
1 . Reduced number of "missed" pick up calls - cart is
easier to see than a bag. Also, the cart can be
pulled back from the curb for the following week
without the worry (with increased odor) of vermin
tearing the bag apart.
2 . Customers can put carts out night before and not
worry about their refuse bag getting torn open and
scattered.
3 . Wind won't blow away light weight bags .
4 . Wind won't scatter trash from torn bags by animals .
5 . Pest Control :
a. Rats, squirrels, raccoons, opossums, dogs,
cats and birds will not tear open bags/scatter
garbage.
b. Reduced insect problems .
C. Customers with pest problems will not need to
buy or use bleach, ammonia or pepper in, or on
the bags .
6 . Neater appearance to the neighborhood.
a. Less scattered trash from bags that are torn,
overfilled or untied.
b. Customers will tend to put carts out the night
before, not a day or two before collection
day, as with bags to eliminated odor or pest
problems .
7
CITYWIDE CONTAINER PROGRAM - POTENTIAL PROBLEMS
- Lack of interest in new City carts & container
- Excess demand for carts from current customers (20, 000)
- Carts left out all week in the city right-of-way
- Writing of more violations for cart violations
- People driving by and putting loose trash in carts
- Children pushing carts into the street
- Cart users putting a lot of extra refuse items in carts , causing
over filling and non pickup until situation is corrected
- Carts containing loose trash with no bags
- Citizens not recycling; just dumping recyclables into cart
- City will replace broken carts free of charge
- Citizens will have to pay new deposit if a cart is stolen
- Cart flipper is "another moving part to break down"
- Empty carts blown into streets on windy days
8
CITY WIDE CART PROGRAM - BUDGET IMPACT ' 97
If 5 routes, the flipper purchase would be approximately $25,200
for seven units .
Rental rate for packers with flippers would go up $ . 50/hr.
Borderline cases of the number of packers needed would increase
hours of rental up to 2 hours .
Revenue account & refund account will have to be established for
deposit and fee transactions .
Administration of carts might not be within present time lines once
initial issue is completed.
Cart delivery anticipated to cost approximately $4,000 for 10,000
carts to $8,000 for 20, 000 carts unless distribution included in
bid ad is less costly.
Additional 7 hour packer days & 8 hour Solid Waste Operator days
for each additional route will cost approximately $108, 000/year.
Until we reach the level of collecting 5,000 carts per week with
50% of those users being new customers no additional routes would
have to be added above five (5) .
At the 5, 000 cart use & 50% new customers an additional route ( 6 )
would be needed at a cost of approximately $108, 000 per year.
At 7,500 cart use and 25% new customers an additional route ( 6 )
would be needed at the $108, 000/year cost.
9
BAGS CARTS & BAGS CARTS
Cost to Lansing Bags - reimbursed Carts & bags reimbursed City pays & receives
for containers cost over 10 years
Utilization Pure volume based Pure volume based Semi volume based
Labor Costs Solid Waste Operators Solid Waste Operators Solid Waste Operators,
& bag distribution & bag distribution lots of clerk time needed
employee. No billing employee. Some clerk for adding & subtracting
clerk. time needed to take & customers especially for
refund deposits, person summer & winter tax bills .
to deliver & pick up Employee to pick up &
carts for new & quitting deliver carts .
customers .
Equipment Costs Refuse packers Refuse packers Refuse packers
Carts 3 types containers
Cart flippers Cart flippers
Possibly some type of
containers ID system.
Cost to Citizens Variable with bag usage Refundable deposit on Refundable deposit on
depending on how much of cart & then variable with container variable from
waste stream is recycled. bag usage. $4 .00/month to $14.40/month
usage. for base service.
10
BOARD OF PUBLIC SERVICE
MINUTES OF + ? i n., ''• n
DECEMBER 13, 1995J c`
PRESENT: Cinda Eltzroth, Rick Kibbey, Rita Klein, June Knostman, Fred Rieger,
Don Stypula
ABSENT: Gilda Richardson, 1 VACANCY
STAFF: Lenora Jadun, Director; Robert Clegg, City Engineer
------------------------------------------------------------------------------
------------------------------------------------------------------------------
(No quorum was present when the meeting began at 5:35 P.M. in the 9th Floor
conference room. )
DIRECTOR'S REPORT
STORMWATER ENTERPRISE FUND - Lenora Jadun gave a report on the stormwater
enterprise fund. She noted that the bills would be sent on Friday, and she expected
once the bills were received, the department would experience a considerable
increase in phone calls. She reported that Mayor Hollister has requested a ruling
from the Attorney General. In the meantime, Jadun said the city is going forward
with the program.
BUDGET - Jadun reported that the division heads are feverishly working on their
budgets, and she expects they will be ready by December 31 to present the budget
to the Mayor. She said the department did not have to do the budget monitoring
process that was required last year, and that made things go easier.
Lenora said efforts are being made to increase security at City Hall.
Jadun reviewed items that were on her report card from the Mayor. She said they
are taking another look at the LCC night parking issue. Also, Jadun has been
working on getting help from the State for improved street signage prior to the
opening of the stadium.
CITY ENGINEER REPORT
Bob Clegg distributed an updated streets list and reviewed it with the Board. Clegg
noted that he would have to wait until the actual bids are in to see if he will be able
to do the complete list.
Clegg said he is waiting for the report from the consultant regarding the study done
using the PMS system. The consultant has ridden all the streets in order to compile
the study.
Clegg said last year he reported there were 56.2 miles of street need at an estimated
cost of $19.4 million. If the bids come in right and federal dollars hold, he expects
the street miles to drop to 51.5 miles at a cost of $18.4 million.
Jadun said of the monies Council authorized for roads, she has requested that
$180,000 be used for crack sealing, which will help extend the life of the pavement.
(Rick Kibbey arrived 6:05 p.m.)
Minutes Approved ass Submitted c�
p rd meeting of: 1�
S,Igned: Marclaret H. Pollard k1K
BOARD OF PUBLIC SERVICE
MINUTES OF DECEMBER 13, 1995
Page 2
Don Stypula reported on the status of the Gas Tax. He said the parties were very
close, within 1/2 cent. (Cinda Eltzroth arrived 6:18 p.m.)
After discussion, KIBBEY MOVED, KLEIN SUPPORTED, A MOTION TO
ACKNOWLEDGE THE $7 MILLION APPROVED IN THE FY 95-96 BUDGET, AND BRING
TO THE MAYOR'S ATTENTION, THAT DURING THE BUDGET PROCESS THAT HE
CONTINUE TO BE VERY AWARE OF THE NEED TO FUND AN APPROPRIATE LEVEL
FOR STREET NEEDS FOR NEXT FISCAL YEAR. ALL AYES. MOTION PASSED.
The Board discussed bringing to the Mayor's attention the need for infrastructure
improvements through the CIP process. Kibbey said he would like to see an
innovative approach such as using technology to save labor effort.
STYPULA MOVED, KNOSTMAN SECONDED, A MOTION TO SEND A LETTER TO THE
MAYOR REGARDING GIVING ATTENTION TO INFRASTRUCTURE NEEDS THROUGH
THE CIP PROCESS, AND TO STRESS THAT THE ECONOMIC DEVELOPMENT OF THE
CITY IS INTERCONNECTED TO THE CONDITION OF THE INFRASTRUCTURE. ALL
AYES. MOTION PASSED.
Jadun said she would see about setting up a luncheon meeting with the Mayor to
discuss these issues.
There was discussion about Board development to assist board members in
understanding the process, and to help them be more effective board members.
MINUTES OF OCTOBER 11, 1995 - KLEIN MOVED, STYPULA SECONDED A MOTION
TO APPROVE THE MINUTES AS PRESENTED. ALL AYES. MOTION PASSED.
June Knostman brought up the need for better snow removal in the downtown area;
she particularly noted that yesterday in the 100 block of S. Washington it was almost
impossible to get across the ice banked at the curb. Jadun said she called O&M for
curb backs this morning.
Rita Klein reported that the Recycling Committee continues to experience a lack of
quorum at meetings due to vacancies. She also said the survey done raised concerns
regarding the percentage of people regularly using the recycling system, and hopes
that when the vacant position in that office is filled, they will be able to stimulate
interest for the recycling program. Jadun said she would work with Tonia Olson on
that.
The meeting was adjourned at 6:55 P.M.
Respectfully submitted,
Minutes Approved as Submitted
Margaret H. Pollard
Board Meeting of: �� " l
Signed: Margaret H. Pollard
Secretary to the Board
BOARD OF PUBLIC SERVICE
MINUTES OF �
OCTOBER 11, 1995 r, �,
�}1ai`i.J�i a'7 Lr�I I G.—E1\i,
PRESENT: Cinda Eltzroth, Rick Kibbey, Rita Klein, June Knostman, Fred Rieger,
Don Stypula
ABSENT: Gilda Richardson, 1 VACANCY
STAFF: Robert Clegg, City Engineer
------------------------------------------------------------------------------
------------------------------------------------------------------------------
The meeting was called to order by Chair Eltzroth at 7:05 p.m. in the 9th Floor
Conference Room.
APPROVAL OF MINUTES
Discussion: Knostman referred to page 2 prior to the Director's report,
where she said the question was raised (but not reflected in the
minutes) regarding adding new items to the recycling program.
She said with Tonia Olson, Recycling Coordinator, present, it
seemed like a timely question. Clegg said he recalled that Tonia
responded by discussing the challenge of finding space for
another item on the trucks, and also assuring that there is a
stable market for a new item.
MOTION #1: KIBBEY MOVED, KLEIN SUPPORTED A MOTION TO APPROVE
MINUTES OF SEPTEMBER 13 AS PRESENTED. ALL AYES.
PASSED.
SPECIAL COMMITTEES / SPECIAL
REPORT S
SOLID WASTE COMMITTEE REPORT
The Chair appointed Rita Klein as the officer to report for Solid Waste.
Klein reported that the Recycling Committee has experienced difficulty achieving a
quorum at meetings due to four vacancies on the committee.
Klein said a large scale random sample survey is being conducted to determine the
number of persons contracting with private or city refuse collection service; the
type of recycling and/or composting they are doing; utilization of drop-off
opportunities; test level of knowledge of existing programs offered by the city; and
determine problems, needs, and recommendations to help people become more
knowledgeable about recycling.
Klein agreed the program cannot be expanded until a market can be found for other
materials. Klein said it is difficult to see where additional materials can be handled
at our recycling transfer station without considerable modifications.
BOARD OF PUBLIC SERVICE
MINUTES OF OCTOBER 11, 1995
Page 2
There was discussion of plastic vs. paper bag usage for composting. Knostman said
she recently saw in Evanston, Illinois, a biodegradable, 39 gallon bag. Clegg said
he had used this type of bag on a trial basis. Clegg said the negative is the plastic
breaks down and is almost invisible, but plastic particles are still present.
Eltzroth announced that Tracey Hampton has resigned from the Board. She said she
would advise the Mayor of the vacancy and the need to fill the position.
CITY ENGINEER ' S REPORT
STORMWATER ENTERPRISE FUND - Bob Clegg reported that the Stormwater
Enterprise Fund Ordinance was approved by City Council. He distributed a copy
to each member and discussed the changes from what they had reviewed in previous
months. He noted this fund will generate about $6 million per year. He said the
rates that are set will provide sufficient revenue to cash fund all except the very
peak years, and because we can get SRF loans this final year, it may provide enough
money so that when there is a first peak, it may not be necessary to bond. The
rates are also sufficient to pay the $900,000 of Act 51 funds. The Public Service
Department will be authorized to spend that amount on street repairs during the
second half of this fiscal year, and this fund will then take over street sweeping,
catchbasin cleaning, etc. There will be a $600,000 General Fund subsidy for O&M
and CIP. Cinda asked if that will go up if the costs go up. Clegg said it was not
specified.
Kibbey noted that on an annual basis a methodology for recalculation must be
submitted, and that issue should be addressed in the methodology recommendation,
and that he believes it should stay a flat figure. Clegg said this board will review
any recommendation on rates that is sent to Council.
MOTION #2: KIBBEY MOVED, STYPULA SUPPORTED, A MOTION THAT THE
BOARD RECOMMEND THAT THE RATE BE HELD FLAT AT
$600,000. ALL AYES. PASSED.
STREET FUNDING UPDATE: Clegg reported that in FY 96 we will commit to roads
$7,240,000. He pointed out that some of this figure is based on bid prices that have
not been received yet for the spring work for CSO; another portion of the money
is for Cedar and Larch, which is for the State. However, the State will give us
$430,000 for our roads to make up for a part of that.
Stypula gave an update on the gas tax. Governor Engler has decided to consider a
gas tax increase in 1996.
Clegg distributed ACT 51 revenues report and discussed it. He noted there is a 5 0
increase in revenues through August. Inasmuch as that is without the Build
Michigan program funds this year, that is more growth than he anticipated.
BOARD OF PUBLIC SERVICE
MINUTES OF OCTOBER 11, 1995
Page 3
CONSTRUCTION STATUS REPORT - Clegg distributed and discussed. He said the
Shiawassee Bridge work is moving along well. Due to the redesign which saved
$100,000, the savings have been offset by discovering more contaminated soil than
anticipated when installing the box culvert. Disposing of that will cost $130,000.
Projections are to open the bridge July 1, 1996.
SNOW ON SIDEWALKS - Rita Klein asked what the reality is of enforcing the snow
clearing sidewalks ordinance. Clegg said an effort is being made to decriminalize
infractions to some of the building codes, but that is still in the debate stage. The
same thing is being considered for failing to comply with removal of snow on
sidewalks. There was discussion of problems of snow/ice build-up in the downtown
areas along the sidewalk by the parking meters.
OTHER BUSINESS
Kibbey said he questioned at the last meeting about BW&L sludge pits. Clegg said
he did not get a chance to prepare the information.
The meeting was adjourned at 9:06 P.M.
Respectfully submitted,
�1c"'J JJ rmazt-
Margiret H. Pollard
Secretary to the Board
Mint tes Approved as
S3bmiTed
Board Meeting of:
Signed: Margaret H. Pollard
BOARD OF PUBLIC SERVICE
MINUTES OF
SEPTEMBER 13, 1995
CI1" CLckr+
PRESENT: Rick Kibbey, Rita Klein, June Knostman, Fred �•It1i "4—r, Uilda
Richardson
ABSENT: Cinda Eltzroth, Tracey Hampton, Don Stypula
STAFF: Lenora K. Jadun, Director, Robert Clegg, City Engineer
Robert Moye, Solid Waste Supv. , Tonia Olson, Recycling Coord.
------------------------------------------------------------------------------
------------------------------------------------------------------------------
The meeting was called to order by Vice Chair Richardson at 7:15 p.m. in the 9th
Floor Conference Room.
APPROVAL OF MINUTES
MOTION #1: KIBBEY MOVED, KLEIN SUPPORTED A MOTION TO APPROVE
MINUTES OF AUGUST 9 AS PRESENTED. ALL AYES. PASSED.
ACTION ITEMS — A> USE OF CARTS
Robert Moye, Solid Waste Supervisor, gave an overview of a proposed alternative
cart program. This alternative does not require a green bag. There are three sizes
of carts to choose from: 20 gallon cart (smaller than the 30 gallon city bag), 32
gallon cart, and a 64 gallon cart (equals 2 bags) . Moye noted that the convenience
of the cart may increase participation in the city's solid waste program.
After discussion, a motion was made:
MOTION #2: KIBBEY MOVED, RIEGER SECONDED, THAT THERE BE NO
DEPOSIT REQUIRED ON THE CARTS, AND THAT THE COST BE
KEPT LOWER THAN OTHERS OFFERING CART PROGRAMS. ALL
AYES. PASSED.
RECYCLING REPORT
Tonia Olson, Recycling Coordinator, highlighted some of the activities she has been
involved with since coming to work for the City. She returned today from the
National Recycling Coalition in Kansas City, and said she returns with renewed
enthusiasm.
Tonia reported that she has been working with the Lansing School District with the
recycling program and continuing education for the students.
The City entered into a cooperative agreement with East Lansing to bring their
recyclables to the Lansing transfer facility. Tonia said that is going well.
New members are being recruited to fill vacancies on the Recycling Committee so the
committee can be more active.
Tonia said she has been involved in the final stages of the Nonresidential Recycling
program. Final compliance forms are due back to the division by the middle of the
BOARD OF PUBLIC SERVICE
MINUTES OF SEPTEMBER 13, 1995
Page 2
month. 2,500 of the estimated 6,000 are in complete compliance.
Tonia has been working with the baseball stadium designers/builders to assure they
are keeping recycling in their plans
Tonia reported she has been working on market contracts with our buyers. Also,
she has been preparing an action plan for the DNR to show how we are keeping our
commitment to our recycling and composting goals.
Granger Waste Management has begun providing Lansing schools with all waste
management services. In addition, they will be implementing the recycling program
in the schools. Olson said this has been long awaited.
Olson has been working with Urban Options to do compost training for staff members
so they can help educate residents.
DIRECTOR'S REPORT
Jadun asked members for support at the stormwater enterprise hearing scheduled
for Monday night. A call-in show is scheduled on Channel 28 tomorrow night where
residents can call and ask the participants questions regarding stormwater issues.
Also, a hotline number (694-3278) has been established, and the consultant will be
answering questions on that line.
Jadun reported that a joint meeting was held with the Personnel Director and the
four division heads where the hiring process was discussed. She thinks it was
helpful, and meetings will continue on a monthly basis.
Jadun said a plan is being developed to consolidate the garages. The consultant,
David M. Griffith & Associates, is gathering data for a study of the Central Garage
relocation.
Security of City Hall is a concern, and meetings are being held to come up with a
plan to improve security.
CITY ENGINEER ' S REPORT
Bob Clegg distributed and discussed his construction status report. He noted that
on Foster Street, construction is close to completion, and will be paved next week.
Clegg said we received 1 o more Act 51 funds than projected.
The meeting was adjourned at 9:15 p.m.
Respectfully submitted,
Minutes A
ppro%red as Submitted
Margaret H. Pollard Board Meemig of:_
Mar
Secretary to the Board Signed: s.
9 Margaret H. t'ollard �� i
1 Div City of Lansing ID :517-483-4483 OCT 06 '95 14 :20 No .001 P . 02
CITY OF LANSING
Public Service Department
Operations and Maintenance Division
Solid Waste Section
Progress Report--September 1995
Projects:
-Conducting recycling and yard waste participation studies.
-Developing survey plan with Michigan State University Institute for Public Polley and Social Research.
-Cosponsored and assisted with planning for Ingham County tire recycling Collection.
Initial planning for phone directory recycling collection. Possible options; drop-off collection, collaboration with
Lensing School District.
-Enforcement Officer training, including: discussion with Ingham County Solid Waste Officials, and back yard
composting education.
Working on process to fill vacant Recycling Information Specialist professional position.
-Promote Tri-County area Master Composter Program to be held for five weeks beginning October 12.
-Contract renewal plans with Urban Options and Woldumar Nature Center established.
-Initial planning for the "Great Leaf Campaign^--more details to come soon!
-Neighborhood Clean ups (year to date)
NEIGHBORHOOD CUBIC YARDAGE
Unitedinion 1190
FAB Acres 84
Riverpoint 550
Potter-Walsh East 157
West Side #1 116
West Side #2 124
Potter Walsh West 148
Walnut Neighbors 25
Neighborhood Watch #130 & #143 50
Oak Park NA 35
Sparrow Estates NA 51
Barnard Block Club 16
Green Oaks NO 85
Westside #3 gg
Northwest NA gg
N Fairview Street 17
Eastfield NA 49
Capitol Hill NW 16
Old Forest NA 50
Leslie Street NA 25
Gonessee NA 60
I Div City of Lansing ID :517-483-4483 OCT 06 '95 14 :21 No .001 P .03
1
Materials Collected (September 1995):
Week ending September 7-September 28
MATERIAL AMOUNT AVERAGE
Compost 572.50 YDS3 143.12 YDS"
Recyclables 408.58 TONS 102.15 TONS
Refuse 1324.00 YDS3 331.05 YDS3
Bulk Stops 208.00 52.00
Bulk Items 250.00 62.50
Sales
BAG CASES STICKERS
Sold 404 275 �-
Received 780 0
Inventory 628 1925
Enforcement
Violations 153
Fie-inspections 148