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HomeMy WebLinkAbout2005 Public Service Board minutes FINAL SI � ti CITY OF LANSING , PUBLIC SERVICE DEPARTMENT r 124 W. Michigan Ave. I C 732 City Hall H j Lansing, MI 48933 Virg Bernero,Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 _ January 18, 2006 Chris Swope City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from the meeting held December 8, 2005. Please place these minutes on file. Respectfully submitted, Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.Itr i `0- REGULAR MEETING �- OF THE ' BOARD OF PUBLIC SERVICE DECEMBER 8, 2005 PRESENT: Ron Bloomberg, Matt Flechter, Shirley Rodgers, Alfreda Schmidt and Brian Surgener ABSENT: Paul Baerman, Dale Copedge, and Nancy Norton STAFF: Bill Bergman, Chad Gamble, Dean Johnson, Victor Rose, Brian Ross, and Janette Tate VISITORS: None 1) CALL TO ORDER— Chair Flechter called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Flechter welcomed everyone. Mr. Flechter excused absences for Mr. Baerman and Ms. Norton. 11:55 a.m. Ms. Schmidt arrived. 2) APPROVAL OF MUNUTES - November 10, 2005 Mr. Bloomberg moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for the meeting held November 10, 2005, as submitted. 3) CITIZEN COMMENTS— None. 4) ACTION ITEMS —None. 5) REPORT OF OFFICERS— Monthly divisional reports were distributed in Board Packets. Engineering Division—A discussion regarding the US 127 Noise Wall Barrier ensued. Wastewater Division—Mr. Flechter suggested that Board members tour the Wastewater Treatment Plant. Mr. Ross recommended setting up the tour during warmer weather. Mr. Ross added he would be pleased to review the overall plant map. Public Service Board Page 2 December 8, 2005 Solid Waste Section —Ms. Rodgers reported that Waste Reduction Services (WRS) publications are not being distributed to apartment complexes or condominiums where there are more than four units. WRS offer services that residents living in apartments or condominiums could utilize. Operations & Maintenance Division—No additional information was reported. 6) DIRECTOR'S REPORT—Mr. Bergman reported the following information: •A new Public Service Department Director should be announced within the next few weeks. -Mr. Gamble provided a PowerPoint presentation of the CSO Control Program. 7) OTHER ITEMS—None. 8) COMMUNICATIONS— -How Communities Address SSO? Was received and placed on file. -Higher Gas Prices Mean Less Money for Roads Was received and placed on file. 9) ADJOURNMENT— The meeting adjourned at 1:45 p.m. Respectfully 1Submitted, l Faith Rach Recording Secretary P:\PUBS VCBD\Minutes\12-08-05 ENGINEERING DIVISION STATUS November 30, 2005 PERSONNEL/ADMINISTRATION Administrative Aide — 28: Vacant. Hiring process on hold — might fill by transfer. Capital Projects Engineer-40: Hiring process underway. Developing electio MISCELLANEOUS (Last Updated 10/13/05) n process. Storm Water Phase-Il: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution (SWPPI)within the first permit cycle (5-yrs) Prevention Initiative Second annual report submitted October 1, 2005. CMI— IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth,representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street, along with Stafford Avenue south of Cavanaugh,is scheduled or base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3`d and discussed the plan. STREET PROJECTS Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85058 S. Washington Ave Reconstruction—Project Engineer—Dykema/Par Reconstruct Washington Ave from Miller to Edgewood. STP project ry Updated 11/3/05 closeout is underway . Construction is complete, ro'ect 85059 S. Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 11/3105 p 1 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. obligated and will proceed to bids in January 2006. Final Plans were turned in to MDOT October 7,awaitingpermits MDOT and ICRC. The funds have been Cavanaugh Road-Aurelius to Dunckel (STP) -Project Engineer—Dykema Updated 10/13/05 from Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Updated 10/13/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project will be sent to the Public Service Committee. The right of way will still be obtained from the BWL. 45045 Moores River Drive—Dykema/Parry. Updated 11/3105 The sanitary sewer and culvert lining are complete. The road has been temporarily spring,the remainder of the work, including watermain replacement, milling and resurfacing between Cambridge and Frances Park, and total road reconstruction from Cambridge to West of Pettis to bayed for the winter. In the the ROW and the guard rail will be worked out over the winter. e completed. Issues with 36307 200 Block South -Washington Square Streetscape-Project Engineer—Dykema/Parry Updated 11/3/05 Construction by O&M crews is complete. Remaining work includes installation of benches. Benches will be - 1 - installed on November 7. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman November 5,2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BW L relocated power mid-April,so there was no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer,and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd.-Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues. MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9/04.Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. [Last Updated November 2, 2005]. 26071 East Grand River Avenue Bridge over the Grand River- Project Engineer—Project Engineer: Gamble FTC&H retained for Design and Construction Engineering Services. MDOT Grade inspection held on 10/21/2005. Preliminary plans under preparation. [Last Updated November 2, 2005]. SEWER PROJECTS 25089 CSO Ph II Seg 5 - Lansing Ave Pump Station -Contractor: Davis Const- Project Engineer:Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044-Contractor: -E.T. MacKenzie -Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project is complete. Contractor working on completing the punch list. [Last Updated November 2, 2005]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Underground work completed. All streets have base course of paving. Final paving to occur next two weeks. Project is nearing completion. Last Updated November 3, 2005 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Gamble East Street final paved. Gier paved. Storm sewer and sanitary sewer completed on Banghart. Restoration work Call, Gier and East. Parking lot at Chen's paved. Last updated 10/17/05. 36311 Printers Row(formerly Kerr House Development): Water main installed. Sewer being installed. . Last Updated October 17, 2005 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie-Project Engineer: Danke Work on Larch completed. Beaver Street bore completed. Underground work on East and Meckinley completed. McKinley base paved. East St being prepared for paving. Last Updated November 3, 2005 16077 CSO PH IV SEG 3—013 West—Design Final plans are being reviewed. Neighborhood meeting held on 11/2/05 with attendance by approximately 30 residents. Project to be bid in December with a January, 2006 bid opening. Last Updated November 3, 2005 36309 CSO PH IV SEG 3—023—Design—Project Engineer: Danke - 2 - Final plans are being reviewed and readied for bidding. Neighborhood meeting scheduled for 11/17/05. Noise waiver public hearing scheduled for 11/21/05. Bid opening scheduled for 12/20/05. Streetscape plans are being developed for the Michigan Ave. corridor that includes the use of rain gardens and other streetscape improvements. Access plans for businesses are being developed as well as signing for businesses. Met with Sparrow about access issues. . Last Updated November 3, 2005 xxxx 2005 Misc. Sewer Construction - Project Engineer: Ahmad Cost estimates prepared. Project includes Eight sanitary and One storm sewer locations. Bid opening 11/29/05". [Last Updated November 2, 2005]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad 32 segments of root treatment;25 segments of Grouting;and 21 segments of CIPP lining complete.[Last Updated November 2, 2005]. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad Sewer installation and road paving 100%complete. Restoration work and punch list completion in progress. .[Last Updated November 2, 2005]. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer—Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance under process. B: Procurement Contract:Cost revision/reduction finalized with Amitech USA and contract preparation in progress. [Last Updated November 2, 2005]. 6B0001 BRPS, Contractor: - E.T. MacKenzie, Project Engineer—Ahmad Force Main between BRPS and NAPS complete. Concrete and masonry work for PS building and Electrical / Mechanical installation and outside / grading work substantially complete. Transformer installed by BWL, energized. [Last Updated November 2, 2005]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01078 2005 Manhole Insert Program—Project Engineer: Danke Final Report submitted August 2005. Over 1700 inserts installed reducing inflow by an 5.0 cfs. Since 2002, the inflow has been reduced 26.6 CFS. Last Updated October 17, 2005 01078 2005 Manhole Insert Program— Project Engineer: Danke 2000 inserts ordered for delivery in January. Area for placement to be determined. Last updated November 3, 2005, 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke O&M is unable at this time to complete the cleaning of the catch basins at the Zoo due to work load. Camera issue is unresolved. Last Updated November 3, 2005 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Project Complete. [Last Updated November 2, 2005]. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02,scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE].. [Last Updated November 2,2005]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. . [Last Updated November 2, 2005]. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer—Ahmad. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01.Additional/Remaining - 3 - scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. [Last Updated November 2, 2005]. 66050 Fire Station#9-Environmental Investigations/Site closure- Consultant DLZ - Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. "Last Updated November 2, 2005". 46093 Diamond Reo RAP -Consultant DLZ -Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. "Last Updated November 2,2005". * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk -Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits) and North Side Jolly Rd (Tranter to Dunckel)were on the original contract. Prudden Street(Saginaw to May), S. Cedar(East Side from Hazel to 1-496)and S. Cedar(West Side from Baker to Bridge over CN Railroad)were added to the contract- Project Complete. Last Updated October 17, 2005. 01079 2005 Sidewalk Repair"A"—Project Manager: Brian Love An area bounded by the streets of Wood, Northampton Way, Barritt and Post Oak Lane and an additional area bounded by Maple Hill, Cavanaugh, Cedar and Hunter Blvd. Spot repair of concrete sidewalk and installation of sidewalk ramps. Contract awarded to Audia Concrete Construction. Project Complete. Last updated November 30, 2005. 01080 2005 New Sidewalk-Project Manager: Brian Love S. Cedar(Miller to Kaynorth), S. Martin Luther King (Northrup to Jolly)and N. Martin Luther King (Bridge over the Grand River to N. Grand River Ave)- Low bidder is H&C Earthworks. Public Hearing for the project is scheduled for December 5. Project to begin in Spring 2006. Last Updated November 30, 2005. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated November 3, 2005. 75124 Gilkey Drain enclosing—Project Engineer: Danke Survey of the section of drain to be enclosed completed. Last updated November 3, 2005. LETTER OF INTENT PROJECTS 56001 Governor's Collection (College Fields):-Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. "Last Updated November 2,2005". 15085 Bioport Sewer Acceptance—Project Engineer: Danke The State of Michigan is producing plans for extending the sanitary sewer on N. ML King so that Bioport will have a sanitary sewer lead separate from the State Health Lab. Last updated 11/3/05. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards:Construction complete. Centerline resolution of relocated American Road sent to Council 11/2/05. Last Updated November 3, 2005. - 4 - Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R.V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village -Boys Training site: Working with developer on road acceptance. Last Updated November 3, 2005 27066 Motor Wheel Saginaw Aquifer Remediation:Drury/Ballard/High force main project: Project under review. Construction planned for this winter. Last Updated November 3, 2005 28050 US 127 Noise Wall—Project Manager—Bill Bergman MDOT funding approved. Project estimate near$5,000,000. City share estimated at$500,000. Design completed by MDOT week of July 5. Award delayed pending resolution of Lansing Township funding to help with City share. Meeting with DDA on September 7 and October 5, 2005 not productive. Still negotiating with Township. Need to determine a funding plan before public meeting. MDOT will still need several months of administrative and detail work after the local funding is determined and prior to award. Failure to award during this Sate fiscal year (October 2006)will result in forfeit or the grant. Last Updated October 13,2005. 34032 Ionia Street Sanitary Sewer Extension - Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved, work not yet started by developer. "Last Updated October 17, 2005". T:\data\WP\DATA\PROGRESS\05PROGRPTSINovember 3, 2005.DOC - 5 - r �� w, Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services November 2005 OPERATIONS AND MAINTENANCE Street Section • Completed the list of lead line utility cuts for the BWL which consisted of saw cutting and removing the existing material and filling with hot asphalt. • Pouring concrete sidewalks and curbs for the City of Lansing and BWL. • Crack sealing is being done when weather permits. • Completed paving list for 2005 season. • Paved two drives at the pump stations for wastewater. • Mounted saltboxes in trucks for the Service Garage. • Wedged in handicap ramps and driveways for sidewalk contractor. • Will continue routine winter operations such as salting of bridge sidewalks and skywalk landings. Surface Section • Other routine maintenance included; hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • Picking up leaves continued through the month of November. We were able to get through the City of Lansing once and are I the middle of the second pass. • We set out our chloride/sand barrels at the designated corners. • We have experienced our first few salting activities of the winter. Sewer Section • Cleaned 95,9601f. of sanitary main with jet trucks. • De-rooted 2048 If. of sanitary main with cable machines. • Televised 3, 4571f. of sewer mains. 0 Cleaned 17 manholes with vac truck. • Cleaned debris from 313 catch basins structures in local streets. • Patched brickwork on 98 catch basins (preventative maintenance). • Reconstructed 5 catch basins. • Installed 4 new taps on sanitary main for new sewer services. • Repaired 18 If of storm sewer main. • Repaired 15 If. of sanitary sewer main. • Prepared trucks for winter maintenance activates. • Salted 50 cross walks after the first snow event. • Plowed city maintained sidewalks twice during the Holiday weekend. Waste Reduction Services • Decorated curbside recycling truck for Silver Bells Parade on November 181n • Confirmed Spring Home & Garden Show promotion. Athletic shoes,household batteries and cell phones will be collected on-site. A mercury thermometer exchange is being considered. • America Recycles Display in WRS office from November 1-15th, collected and sent in pledge cards. • Shipped out 32 gaylord boxes of athletic shoes through the Reuse-A-Shoe program on November 9tn • Started process of implementing a recycling poster contest for Lansing schools. • Continue planning for 4th annual Waste Reduction Awards Program(WRAP). • Attended a seminar on solid waste management planning sponsored by the Michigan Recycling Coalition. • Took 3529 phone calls on our Hotline. • Provided excellent service to our 4467 Blue Billy Trash Cart Customers and the many thousands of households which use our Blue Trash Bags. • Collection tonnages are not available for November as of this date of 12-1-05. Service Garage Section • N/A L SING WASTEWATER DIVISI%-,j MONTHLY STATUS REPORT NOVEMBER 2005 OPERATIONS • Throughout 11/2005. Synagro at WWTP to remove and transport biosolids to land application sites. • Throughout 11/2005. Operations taking North Plant Secondary Aeration tanks out of service for fine bubble air diffusion stone cleaning. • Throughout 11/2005. BioRem Odor Control unit for Biosolids Storage tanks continues to shutdown. Has to be reset often. Company representative here twice in the month of November to perform system checks anq work through problems. MAINTENANCE • 11/9/05. Number 8 Tertiary Filter surface wash line came apart in the filter bed and damaged the underdrain system. Taking down for inspection and repair. • Throughout 11/2005. Maintenance repairing leaking air headers in North Secondary Aeration tanks. • 11/16/05. Wise Road Pump Station #1 pump removed for repair. ADMINISTRATION • 11/10/2005. Staff attends the MWEA Water Resources Management Seminar, Workforce Teleconference, and the APWA WEBcast on Strategic Communications AWWA Shrinking • Throughout 11/2005. Administration working on FY 07 budget. • 11/3/05. Staff writes Michigan Industrial Wastewater Treatment Certification Exams. • 11/8/05, 11/22/05, and 11/29/05. Staff Meetings at O&M Division facility for budget discussions. • 11/7/05. Completed United Way Campaign for the Division. • Throughout 11/2005. Staff conducts plant tours for Lansing Community College students. 4 . l Opinion How should communities address SSO? How should newspapers report it? By Eric W Witte Commissioner of Water and Sewerage City ofMelvindale v� anitary Sewer service providers are pens are allow it to backup into basements being portrayed as villains by the (totally unacceptable)or discharge it to the media.Sewer service providers are lakes and rivers.This method is also not ac- I am in favor of(lean water,free from not promoting or advocating increased dis- ceptable as a permanent solution. pollution both from sanitary sewers charges of untreated sewerage to the lakes The volume of water infiltrating into and streams of Michigan,or the rest of the a closed sanitary sewer system is directly and urban runoff from storm sewers, United States.To understand the complexi- related to the design of the original system. ties,and costs associated with these issues People need to realize that these sewers are which actually has a greater impact would require actual unbiased investigation not necessarily broken,they are operating on Michigan's waterways. But I am and fair reporting without resorting to sen- the way they were designed and installed sationalistic headlines designed to invoke many years ago.No sewer provider is ad- also mindful of the costs versus the public outcry and sell newspapers without vocating not repairing broken or damaged reporting the true facts.The continued dis- sewers.What the public must be informed benefits. charge,at current levels,of totally untreated of is the consequences of regulatory costs on sewerage comes with unacceptable health the sewer systems.Basement backups dur- risks and must be addressed. ing rainfall events are the result of capacity limitations at the sewerage treatment plants, Problems with current systems and the amount of excess precipitation find- Many public sewer systems within ing its way into sewers due the design of Michigan were built and installed 75 to 100 the system.Systems need to be installed im- years ago.At that time the practice was to mediately to reduce and eliminate basement quickly and efficiently transport sewerage backups caused by rainfall events. and precipitation to the nearest waterway Systems also need to be designed and and discharge it without treating it.We have installed to address wet weatheroverflows. certainly progressed since then.The Detroit This is where hysteria and uninformed Water and Sewerage system transports and decisions are being perpetrated by the me- treats over 1 billion gallons of sewerage dai- dia.The regulations we are objecting to ly.This process is so effective that the treat- would triple existing high sewerage bills ed discharges meet all secondary water qual- with a very minimal impact on overall ity standards in dry weather.The problem water quality from what sewer providers is that overflows occur when the sewers de- are proposing.We do not want to ignore liver more water and sewerage to the plants the problems.Sewerage blending does not in wet weather than they were designed to increase pollution over what is currently handle.The current choices when this hap- being done.These methods would control 0 MI-APWA Great Lakes Reporter untreated overflows in wet weather a. connecting these footing drains in exist- would be released.Instead these overflows fraction of the cost that current allowable ing houses range from$4,000 to$8,000 would be screened and disinfected or given regulations require.What sewer providers per house,in addition to the disruption initial primary,treatment.This would remove are objecting to is stopping sewer overflows involved going into each person's home, the visible"gross"component of the sewer- immediately regardless of consequences to breaking out a portion of the basement age and would also make the water safe for basements, the overall cost,or the impact floor and installing a sump pump that the human contact by disinfecting and killing to the receiving waters.And tax payers homeowner would be required to maintain all of the harmful bacteria and viruses that and sewer rate payers should be concerned and could fail leading to basement flooding may be present in the sewerage.This method about the ultimate decisions as it will great- during blackouts or times when the pump would benefit our state's overall water qual- ly affect their costs for the next 30 years. doesn't work.This cost would be either ity tremendously over current conditions at a paid directly by the affected home owners fraction of the cost associated with trying to Methods of addressing SSO problems totaling billions of dollars or could be done comply with the current regulations that pro- The possible long term solutions to with public sewer system dollars which, hibit this method of limited treatment of ex- capacity and treatment problems are where after considering the costs associated cessive wet weather flows.These methods can differing methods and solutions can occur. with sewer systems borrowing the money, also be installed relatively quickly improving The thoughts of building bigger plants does would effectively double the overall costs. water quality sooner than the current meth- not always work for many reasons.The cost And these costs would still be paid by the ods allowed by state and federal regulators. of construction is extremely high and would homeowners in the form of 300 percent raise current sewerage rates tremendously. increases in their sewer bills for the next Balancing overall costs The availability of land adjacent to the exist- 20-30 years.These methods would also Sewer providers are realistically trying to ing plants is limited.The possibility of locat- take many years to install during which address overflows by balancing overall costs ing new plants near new population centers time untreated sewerage overflows would to the final impact to the environment.Citi- would not be tolerated 6y the residents in the continue to occur.The benefits of this zens as rate payers should not be encouraged vicinity of the proposed new locations.And endeavor do not justify the astronomical to support methods that are not scientifically treatment technologies require a constant costs associated with it.But we also do not or realistically justified especially since the steady flow.Sewage plants do not function advocate the environmental costs of doing costs for these systems would be new costs properly on wildly fluctuating flows depend- nothing to change the current practice of over and above the costs currently being paid. ing on wet or dry weather. discharging untreated sewerage in many We as sewer providers are not advo- Another method of addressing over- wet weather conditions. cating doing nothing.We are asking for flows would be to reduce and eliminate ,changes in the existing unrealistic regula- sources of wet weather inflow and infiltra- Rainfall events can surpass capacities tions that have no concern to the ultimate tion to the system.Currently communities No matter how big a plant or stor- financial cost to the citizens or justification are expending money inspecting and re- age tank is built,a rainfall event can occur based upon science.The existing regulations ducing these types of inflows that are read- which will surpass the design capacity of the mandate that all sewer overflows be totally ily addressable. Some examples are down facility.When this happens a sewer overflow eliminated regardless of the cost,frequency, spouts and gutters, or parking lot drains occurs.The method most sewer providers volume,or impact on receiving waters.This connected to sanitary sewers.But the big- are recommending would be an efficient and sounds admirable but is not feasible without gent wet weather source of inflow in older cost effective method to capture overflows huge expenditures to be paid by all sewer communities are basement footing drains during most wet weather events,and provide customers.Instead we as sewer providers are that are connected to the sanitary sewers. localized screening and disinfection of sur- proposing modifications such as"blending" These systems were installed in all homes plus overflows prior to discharging during or"capture with a treat and release system". that were built prior to sump pump sys- extremely wet weather and torrential down- This would prevent basement back ups and tems being required and installed in today's pours.This method would capture virtually eliminate current untreated overflows of raw newer homes.If you have a home with a all current sewer overflows 90 percent of the sewerage from reaching any lakes or rivers at basement without a sump pump you have time.It would also capture a large portion an affordable price which would not bank- basement footing drains that are discharg- of the current overflows during the extreme, rupt the average sewer system and its custom- ing clean ground water to your city's sani- every 2-5 years or even less frequent events. ers.This could be implemented in most cases tary sewer system causing sewer overflows Additionally when these extreme wet weather far quicker than other alternatives and would in wet weather.The various costs for dis- events would occur no untreated sewerage Continued on page 37 Fall 2005 11 i0's cont'd from page 11 abili my customers to pay for it.Fair and until the a trenches and subgrade have )ntrol the vast majority of current sewer accurate reporting should present both sides been approved.Curbs and-pavement can- rerflows.It is a reasonable and affordable of an issue and not promote lofty idealistic not be placed until the aggregate base is ap- )al that could be met relatively quickly. goals with no regard to the cost,or actual proved.Materials not placed in accordance benefit above what is proposed,or means of with"Release to Place"documents may be edia need to be responsible achievement or implementation.Sewer pro- required to be removed and replaced. Newspapers and the media would be do- viders are trying to come up with the best ig the citizens of this state a far greater and possible solution to an old smelly problem, Construction Progress in Canton lore valuable service by fully understanding while being mindful that all ultimate deci- The table on page 24 depicts the sig- ie costs and implications of all existing and sions and corrections will be paid for by their nificant number of new utility and road roposed methods of addressing this issue.Re- customers...you. construction projects recorded in Canton's orting erroneous"facts"promotes and fosters Direct your questions or comments to: database over the last five years.As evidenced armful and prejudicial opinions that allow Eric W.Witte City of Melvindale Water De- by the table below,the majority of the road .notions to rule over reality and science. partment,313-429-1064 or commissioner@ construction is privately owned. The last sentence of the Detroit News melvindale.org. Canton's web-enabled database and road rticle of February 10,2005,"Metro area inspection process have proved to be effec- werage problems grow',directly and mil- tive tools for managing the quality of private adingly caused three follow up letters to the Women in PW cont'd from page 19 development within the Township.The ditor on February 14,2005,"New sewage en and other minorities,is present in the Canton Projects Information System Web olicy comes with serious health risks". workforce?Workforce diversity brings more Site provides up-to-date project information The Detroit News erroneously reported creativity which,in turn,can lead to more that is easily accessible and the Private Road iat"sewage blending"could send more effective problem-solving strategies.When Inspection Program provides Canton assur- ontaminants to the Detroit River or Lake working as a team for a common goal,we ance that their roads are being properly Con- t.Clair.This is wrong;"sewage blending" bring with us our differing backgrounds, structed.Both tools will help Canton manage would reduce the overall number,frequency, cultures,and personalities.These differences its growth for years to come. nd volume of raw untreated sewerage over- bring new ideas about tackling a design or lows from what is currently reaching the installation.The next time you sit down for waterways.It would also immediately reduce a design meeting or plan review,notice the MPSI cont'd from page 19 he amount of contaminants that are now diversity around you.It is important for us Doing community service time caching these waterways. to ensure that our communitys diversity is Friday morning's closing centered on I'am in favor of clean water,free from reflected in our workforce. Mike Roon of the City of Wyoming and his pollution both from sanitary sewers and ur- More info:kris%Ocityoo gastonia.com. "Water for People Campaign"as well as the ian runoff from storm sewers,which actu- community service time done by other mu- lly has a greater impact on Michigan's wa- nicipal employees. erways.But I am also mindful of the costs D-base Canton cont'd from page 24 Paul Turner,Senior Crew leader of ,ersus the benefits.We want better roads,but Canton Township,created"Release to Place" the City of Wyoming has more than done to not want to pay higher gas taxes.We are documents to establish an inspection pro- his part in the community outreach in his beady complaining about high sewage bills, gram similar to county and state procedures. area,helping kids that need help.Paul is the vithout having addressed the overflow issue. The documents outline the relationships founder of"Wyoming Employee Commu- [he state has been cutting our revenue shar- and responsibilities between the developer, nity Outreach." ng,jeopardizing existing programs,so storm their contractors, inspectors,field engineer, On the other side of the building,Den- vater initiatives or sanitary sewer over flow geotechnical technicians and the township nil Pitchellis heads up the Toys for Tots for slues will require new funding. engineer.The parties agree the roads will be the city as well as helping Mike and Paul I will continue to meet with regula- constructed to Wayne County standards, with their public service ventures. ors to address this problem and work to and receive sample inspection guidelines MPSI is the place to be,the last full :onstruct a system for my community that and checklists.Contractors may not proceed week of July each year.The knowledge and vill reduce our current infrequent sewer with each phase of road construction until skills shared during this week each session overflows in a cost effective manner without receiving written approval from Wade Trim. will undoubtedly reward your investment eopardizing the environment or the financial For instance,aggregate cannot be placed for years to come. 37 :all 2005 _\ ^ > J ijX' +� Counties. Net classification required for Higher Gas P ri cF - Mean this project is 198 N9-6K. Completio date is May 24,2006. Item do crack sealing — 12.mi Miles of Less Money for Roads overhand crack sealing and microsurfac- ing on 1-75 northbound and southbound from the Otsego south county line Motorists may see deeper potholes Bair also. noted that recent dips in northerly to M-32,Otsego County.A 2006 and greater congestion across the state car sales in Michigan are hitting the highway preventive maintenance project. this winter as higher gasoline prices second largest source of road mainte- Net classification required for this projectis have driven down consumption of fuel, nance dollars in Michigan, the vehicle 200641 N9-31. Completion date is June 2, resulting in fewer dollars available to registration fee or `license plate' fee. Item No. 0511 030 — 17.61 Miles of pave,plow and maintain county roads. "We're really seeing a double-wham- microsurfacing and 16.32 miles of over- "Despite what many people think, my in terms of state-collected road band crack fill on M-22 from south of 1st higher gas prices actually mean less funds,"he added. Street northerly to south of M-115,on M- money for road construction and With less revenue comingin 22 from north of Cherry Bend Road repairs because the as tax is a flat 19 >RCOC northerly to south of Lakeview Hills Road, p g will not undertake any simple road on M-32 from east of M-66 easterly to B01 cents a gallon," said John D. Niemela, resurfacing projects,known as"preser- to 10011 and on M-37 from north of Front director of the County Road vation overlays" in 2006 or thereafter. Street northerly to north of Bower Harbor Association of Michigan(CRAM). These are resurfacing projects that add Road in Traverse the village ,ande of Elberta,East Jordan,Gad Higher gas prices mean drivers buy 1.5 inches of new asphalt to the surface Traverse, Leelanau, Benzie and fewer gallons of gas. Because the gas of a road that is in moderately good Charlevoix Counties. A 2006 highway tax is fixed at 19 cents per gallon,every shape, extending the useful life of the preventive maintenance project. Net gallon that is not sold means less rev- road by about 10 years. classification required for this project is enue deposited into the Michigan "The impact of this cut will not be 867 N9-31. Completion date is 23 work Transportation Fund (MTF). Count days. road commissions are expecting to see seen immediately," Bair explained, Item No. 0511 031 — 11.88 Miles of at least$8.5 million less for the main- "but over the next several years, guardrail upgrade on M-68 from US-31 tenance and repairs of their roads in the motorists will begin to see more and eas in theerly to village ast of of Alanlson,urgeon Emmety and fiscal year that began October 1, more roads crumbling." Cheboygan Counties. Net classification Niemela said. The Michigan Department of required for this project is 343 N9-6L. In all, MTF revenues—the primary Transportation distributes the revenue Completion date is August 11,2006. source of road maintenance dollars in generated from fuel taxes and vehicle Item No. 0511 032— 0.99 Mile of road Michigan—were down more than $98 registration fees to county road agen- widening, realignment, and r million for the 12 months ending cies according to a constitutionally lion with curb and gutter onn Willow illow Highway from Creyts Road to Elmwood August 31, compared to the preceding mandated formula. Under the formula, Road, along with turn lanes and traffic 12 months. This is the equivalent of a 39.1 percent goes to the Michigan signal installation on Elmwood Road at 2-cent reduction in the gas tax. Department of Transportation, 39.1 Willow Highway intersection, Eaton "When the public asks why roads percent goes to county road commis- County. 10%Net classification Erequi ed fo'on require .rr this project are crumbling, considering what they sions, and 21.8 percent to cities and is 1842 Ea. In addition to the above mini- have to pay at the pump, the reason is villages. mum prequalification requirement for the funding for maintenance and Adding insult to injury for county prime contractors,this project includes a improvements just isn't there," said road commissions, after its passage by subclassification of Cb. Completion date Brent Bair, managing director of the both the state House and Senate, is Itctober em No. 051111 033 — 1.7 Miles of hot Road Commission for Oakland County Governor Jennifer Granholm recently (RCOC). "Our county roads are suffer- mix asphalt,cold milling,resurfacing and �+ signed House Bill 4082 into law, shift- drainage improvements on Berg Street, ing. ing funding from the MTF to the West Chicago Street, Cecil Street, Mack Secretary of State's Office—to the tune Street and East Vernor Street, in the city of Detroit,Wayne County. 10% DBE par- of$21 million through 2007, Niemela ticipation required for this project is 917 said. Cb. In addition to the above minimum vert replacements,.1 structure replace- "It's a simple equation:Less funding prequalification requirement for prime ment and guardrail work on M-52 from means less road construction and contractors, this project includes a sub- the state line to the village of Jasper, repairs. Road agencies across Mich- classification of J. Completion date is Lenawee County. 10% DBE participation i an are expecting to et 2 August 31,2006. required. Net classification required for g Pe g g $ 5 million Item No.0511 034— 1.29 Miles of dedi- this project is 5741 Cb or 5741 Ea.In addi- less from the state.That obviously will cated turn lanes on State Road at tion to the above minimum prequalifica- have an impact," he said. "Along with Chandler Road, resurfacing on East State tion requirement for prime contractors, less funding coming in from the gas tax Road from east of Wood Road to this project includes subclassifications of revenue and vehicle registration fee, Chandler Road, dedicated turn lanes on Cb and Ea. Completion date is October Dewitt Road from State Road to Stoll 15,2006. the state's decision to `rob Peter to pay Road,and resurfacing and placing aggre- Item No. 0511 036— Railroad crossing Paul'is definitely going to hurt county gate shoulders on Dewitt Road from reconstruction with Indiana Northeastern road commissions and their ability to State Road to Stoll Road,Clinton County. Railroad Company and associated provide basic services for their com- 5%DBE participation required.Net classi- approach work at the railroad crossings fication required for this project is 457 Cb. on M-49 and M-99 in the city of munities." In addition to the above minimum pre- Jonesville, Hillsdale County. Net classifi- The County Road Association of qualification requirement for prime con- cation required for this project is 307 N5. Michigan represents the interests and tractors,this project includes a subclassi- In addition to the above minimum pre- concerns of Michigan's 83 county road ficati2006. tractors, of Ea.Completion date is June 3, qualification requirement for prime con- agencies, CRAM works to ensure safe tractors,this project includes a subclassi- and efficient roads for all who travel in Item No. 0511 035— 5.08 Miles of rub- fication of Ba. Completion date is June blizing,hot mix asphalt resurfacing,6 cul- 30,2006. Michigan. Michigan Roads and Construction,October 13,2005 3 .7 ENGINEERING DIVISION STATUS November 30, 2005 PERSONNEL/ADMINISTRATION Administrative Aide —28: Vacant. Hiring process on hold — might fill by transfer. Capital Projects Engineer-40: Hiring process underway. Developing selection process. MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-ll: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initia (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. tive CMI—IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth, representative from South Lansing Physical Environment Committee attended a Previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street,along with Stafford Avenue south of Cavanaugh,is scheduled or base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3`d and discussed the plan. STREET PROJECTS Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85058 S. Washington Ave Reconstruction—Project Engineer—Dykema/Parry Updated 11/3/05 Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is complete, ro'ect closeout is underway 85059 S. Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 11/3/05 p J Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The funds have been obligated and will proceed to bids in January 2006. Final Plans were turn MDOT and ICRC. ed in to MDOT October 7,awaitin er Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer—Dykema Updated 10/13/05 g p mits from Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Updated 10/13/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project will be sent to the Public Sery obtained from the BWL. ice Committee. The right of way will still be 45045 Moores River Drive—Dykema/Parry. Updated 11/3/05 The sanitary sewer and culvert lining are complete. The road has been temporarily spring,the remainder of the work, including watermain replacement, milling and resurfacing between Cambridge and Frances Park, and total road reconstruction from Cambridge to West of Pettis to paved for the winter. In the the ROW and the guard rail will be worked out over the winter. a completed. Issues with 36307 200 Block South -Washington Square Streetscape -Project Engineer—Dykema/Parry Updated 11/3/0 Construction by O&M crews is complete. Remaining work includes installation of benches. Benches will be - 1 - installed on November 7. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman November 5,2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BWL relocated power mid-April,so there was no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer,and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd.-Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues.MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9/04.Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. [Last Updated November 2, 2005]. 26071 East Grand River Avenue Bridge over the Grand River- Project Engineer—Project Engineer: Gamble FTC&H retained for Design and Construction Engineering Services. MDOT Grade inspection held on 10/21/2005. Preliminary plans under preparation. [Last Updated November 2, 2005]. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer:Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044 -Contractor: -E.T. MacKenzie -Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project is complete. Contractor working on completing the punch list. [Last Updated November 2,2005]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Underground work completed. All streets have base course of paving. Final paving to occur next two weeks. Project is nearing completion. Last Updated November 3, 2005 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Gamble East Street final paved. Gier paved. Storm sewer and sanitary sewer completed on Banghart. Restoration work Call, Gier and East. Parking lot at Chen's paved. Last updated 10/17/05. 36311 Printers Row(formerly Kerr House Development): Water main installed. Sewer being installed. . Last Updated October 17, 2005 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie -Project Engineer: Danke Work on Larch completed. Beaver Street bore completed. Underground work on East and Meckinley completed. McKinley base paved. East St being prepared for paving. Last Updated November 3, 2005 16077 CSO PH IV SEG 3—013 West—Design Final plans are being reviewed. Neighborhood meeting held on 11/2/05 with attendance by approximately 30 residents. Project to be bid in December with a January, 2006 bid opening. Last Updated November 3, 2005 36309 CSO PH IV SEG 3—023—Design—Project Engineer: Danke 2 - Final plans are being reviewed and readied forbidding. Neighborhood meeting scheduled for 11/17/05. Noise waiver public hearing scheduled for 11/21/05. Bid opening scheduled for 12/20/05. Streetscape plans are being developed for the Michigan Ave. corridor that includes the use of rain gardens and other streetscape improvements. Access plans for businesses are being developed as well assigning for businesses. Met with Sparrow about access issues. . Last Updated November 3, 2005 xxxx 2005 Misc. Sewer Construction - Project Engineer: Ahmad Cost estimates prepared. Project includes Eight sanitary and One storm sewer locations. Bid opening 11/29/05". [Last Updated November 2, 2005]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad 32 segments of root treatment;25 segments of Grouting;and 21 segments of CIPP lining complete.[Last Updated November 2, 2005]. 14142 TRPS, SSO Elimination /Open-Cut Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad Sewer installation and road paving 100%complete. Restoration work and punch list completion in progress. .[Last Updated November 2, 2005]. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer-Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance under process. B: Procurement Contract:Cost revision/reduction finalized with Amitech USA and contract preparation in progress. [Last Updated November 2, 2005]. 6B0001 BRPS, Contractor: - E.T. MacKenzie, Project Engineer-Ahmad Force Main between BRPS and NAPS complete. Concrete and masonry work for PS building and Electrical / Mechanical installation and outside / grading work substantially complete. Transformer installed by BWL, energized. [Last Updated November 2, 2005]. XXXX Sanitary Sewer System Master Plan Study 2003-Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks"like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01078 2005 Manhole Insert Program -Project Engineer: Danke Final Report submitted August 2005. Over 1700 inserts installed reducing inflow by an 5.0 cfs. Since 2002, the inflow has been reduced 26.6 CFS. Last Updated October 17, 2005 01078 2005 Manhole Insert Program-Project Engineer: Danke 2000 inserts ordered for delivery in January. Area for placement to be determined. Last updated November 3, 2005. 47066 Potter Park 1/1 Study-Consultant-Malcolm Pirnie/DC Engineering - Project Engineer: Danko O&M is unable at this time to complete the cleaning of the catch basins at the Zoo due to work load. Camera issue is unresolved. Last Updated November 3, 2005 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer-Ahmad. Project Complete. [Last Updated November 2, 2005]. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3115/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE].. [Last Updated November 2,2005]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer-Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. . [Last Updated November 2, 2005]. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer-Ahmad. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01.Additional/Remaining - 3 - scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. [Last Updated November 2, 2005]. 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ - Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. "Last Updated November 2,2005". 46093 Diamond Reo RAP -Consultant DLZ -Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. "Last Updated November 2,2005". * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk- Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits) and North Side Jolly Rd (Tranter to Dunckel)were on the original contract. Prudden Street(Saginaw to May), S. Cedar(East Side from Hazel to 1-496)and S. Cedar (West Side from Baker to Bridge over CN Railroad)were added to the contract- Project Complete. Last Updated October 17, 2005. 01079 2005 Sidewalk Repair"A!'—Project Manager: Brian Love An area bounded by the streets of Wood, Northampton Way, Barritt and Post Oak Lane and an additional area bounded by Maple Hill, Cavanaugh, Cedar and Hunter Blvd. Spot repair of concrete sidewalk and installation of sidewalk ramps. Contract awarded to Audia Concrete Construction. Project Complete. Last updated November 30, 2005. 01080 2005 New Sidewalk - Project Manager: Brian Love S. Cedar(Miller to Kaynorth), S. Martin Luther King (Northrup to Jolly) and N. Martin Luther King (Bridge over the Grand River to N. Grand River Ave)- Low bidder is H&C Earthworks. Public Hearing for the project is scheduled for December 5. Project to begin in Spring 2006. Last Updated November 30, 2005. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated November 3, 2005. 75124 Gilkey Drain enclosing —Project Engineer: Danke Survey of the section of drain to be enclosed completed. Last updated November 3, 2005. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields):-Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. "Last Updated November 2,2005". 15085 Bioport Sewer Acceptance—Project Engineer: Danke The State of Michigan is producing plans for extending the sanitary sewer on N. ML King so that Bioport will have a sanitary sewer lead separate from the State Health Lab. Last updated 11/3/05. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards:Construction complete. Centerline resolution of relocated American Road sent to Council 11/2/05. Last Updated November 3, 2005. - 4 - Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete.A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R.V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes:Working on easements. Last Updated November 3, 2005 37075 East Village -Boys Training site: Working with developer on road acceptance. Last Updated November 3, 2005 27066 Motor Wheel Saginaw Aquifer Remediation:Drury/Ballard/High force main project: Project under review. Construction planned for this winter. Last Updated November 3, 2005 28050 US 127 Noise Wall—Project Manager—Bill Bergman MDOT funding approved. Project estimate near$5,000,000. City share estimated at$500,000. Design completed by MDOT week of July 5. Award delayed pending resolution of Lansing Township funding to help with City share. Meeting with DDA on September 7 and October 5, 2005 not productive. Still negotiating with Township. Need to determine a funding plan before public meeting. MDOT will still need several months of administrative and detail work after the local funding is determined and prior to award. Failure to award during this Sate fiscal year(October 2006)will result in forfeit or the grant. Last Updated October 13,2005. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved, work not yet started by developer. "Last Updated October 17,2005". T:\data\WP\DATA\PROGRESS\05PROGRPTS1 November 3, 2005.DOC - 5 - Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services November 2005 OPERATIONS AND MAINTENANCE Street Section • Completed the list of lead line utility cuts for the BWL which consisted of saw cutting and removing the existing material and filling with hot asphalt. • Pouring concrete sidewalks and curbs for the City of Lansing and BWL. • Crack sealing is being done when weather permits. • Completed paving list for 2005 season. • Paved two drives at the pump stations for wastewater. • Mounted saltboxes in trucks for the Service Garage. • Wedged in handicap ramps and driveways for sidewalk contractor. • Will continue routine winter operations such as salting of bridge sidewalks and skywalk landings. Surface Section • Other routine maintenance included; hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • Picking up leaves continued through the month of November. We were able to get through the City of Lansing once and are I the middle of the second pass. • We set out our chloride/sand barrels at the designated corners. • We have experienced our first few salting activities of the winter. Sewer Section • Cleaned 95,9601f. of sanitary main with jet trucks. • De-rooted 20481f. of sanitary main with cable machines. • Televised 3, 457 If. of sewer mains. 0 Cleaned 17 manholes with vac truck. • Cleaned debris from 313 catch basins structures in local streets. • Patched brickwork on 98 catch basins (preventative maintenance). • Reconstructed 5 catch basins. • Installed 4 new taps on sanitary main for new sewer services. • Repaired 18 If of storm sewer main. • Repaired 15 If of sanitary sewer main. • Prepared trucks for winter maintenance activates. • Salted 50 cross walks after the first snow event. • Plowed city maintained sidewalks twice during the Holiday weekend. Waste Reduction Services • Decorated curbside recycling truck for Silver Bells Parade on November 18th • Confirmed Spring Home & Garden Show promotion. Athletic shoes, household batteries and cell phones will be collected on-site. A mercury thermometer exchange is being considered. • America Recycles Display in WRS office from November 1-15th, collected and sent in pledge cards. • Shipped out 32 gaylord boxes of athletic shoes through the Reuse-A-Shoe program on November 9tn • Started process of implementing a recycling poster contest for Lansing schools. • Continue planning for 4th annual Waste Reduction Awards Program (WRAP). • Attended a seminar on solid waste management planning sponsored by the Michigan Recycling Coalition. • Took 3529 phone calls on our Hotline. • Provided excellent service to our 4467 Blue Billy Trash Cart Customers and the many thousands of households which use our Blue Trash Bags. • Collection tonnages are not available for November as of this date of 12-1-05. Service Garage Section • N/A L.? -SING WASTEWATER DIVISI I ,AONTHLY STATUS REPORT NOVEMBER 2005 OPERATIONS • Throughout 11/2005. Synagro at WWTP to remove and transport biosolids to land application sites. • Throughout 11/2005. Operations taking North Plant Secondary Aeration tanks out of service for fine bubble air diffusion stone cleaning. • Throughout 11/2005. BioRem Odor Control unit for Biosolids Storage tanks continues to shut down. Has to be reset often. Company representative here twice in the month of November to perform system checks anq work through problems. MAINTENANCE • 11/9/05. Number 8 Tertiary Filter surface wash line came apart in the filter bed and damaged the underdrain system. Taking down for inspection and repair. • Throughout 11/2005. Maintenance repairing leaking air headers in North Secondary Aeration tanks. • 11/16/05. Wise Road Pump Station #1 pump removed for repair. ADMINISTRATION • 11/10/2005. Staff attends the MWEA Water Resources Management Seminar,Workforce Teleconference, and the APWA WEBcast on Strategic Communications AWWA Shrinking • Throughout 11/2005. Administration working on FY 07 budget. • 11/3/05. Staff writes Michigan Industrial Wastewater Treatment Certification Exams. 11/8/05, 11/22/05, and 11/29/05. Staff Meetings at O&M Division facility for budget discussions. 11/7/05. Completed United Way Campaign for the Division. Throughout 11/2005. Staff conducts plant tours for Lansing Community College students. Opinion How should communities address SSO? How should newspapers report it? By Eric W Witte Commissioner of Water and Sewerage City ofMelvindale anitary Sewer service providers are pens are allow it to backup into basements being portrayed as villains by the (totally unacceptable)or discharge it to the media.Sewer service providers are lakes and rivers.This method is also not ac- I am in favor of clean water,free from not promoting or advocating increased dis- ceptable as a permanent solution. pollution both from sanitary sewers charges of untreated sewerage to the lakes The volume of water infiltrating into and streams of Michigan,or the rest of the a closed sanitary sewer system is directly and urban runoff from storm sewers, United States.To understand the complexi- related to the design of the original system. ties,and costs associated with these issues People need to realize that these sewers are which actually has a greater impact would require actual unbiased investigation not necessarily broken,they are operating on Michigan's waterways. But I am and fair reporting without resorting to sen- the way they were designed and installed sationalistic headlines designed to invoke many years ago.No sewer provider is ad- also mindful of the costs versus the public outcry and sell newspapers without vocating not repairing broken or damaged reporting the true facts.The continued dis- sewers.What the public must be informed benefits. charge,at current levels,of totally untreated of is the consequences of regulatory costs on sewerage comes with unacceptable health the sewer systems.Basement backups dur- risks and must be addressed. ing rainfall events are the result of capacity limitations at the sewerage treatment plants, Problems with current systems and the amount of excess precipitation find- Many public sewer systems within ing its way into sewers due the design of Michigan were built and installed 75 to 100 the system.Systems need to be installed im- years ago.At that time the practice was to mediately to reduce and eliminate basement quickly and efficiently transport sewerage backups caused by rainfall events. and precipitation to the nearest waterway Systems also need to be designed and and discharge it without treating it.We have installed to address wet weatheroverflows. certainly progressed since then.The Detroit This is where hysteria and uninformed Water and Sewerage system transports and decisions are being perpetrated by the me- treats over 1 billion gallons of sewerage dai- dia.The regulations we are objecting to ly.This process is so effective that the treat- would triple existing high sewerage bills ed discharges meet all secondary water qual- with a very minimal impact on overall ity standards in dry weather.The problem water quality from what sewer providers is that overflows occur when the sewers de- are proposing.We do not want to ignore liver more water and sewerage to the plants the problems.Sewerage blending does not in wet weather than they were designed to increase pollution over what is currently handle.The current choices when this hap- being done.These methods would control 0 MI-APWA Great Lakes Reporter untreated overflows in wet weather ai connecting these footing drains in exist- could be released.Instead these overflows fraction of the cost that current allowable ing houses range from$4,000 to$8,000 would be screened and disinfected or given regulations require.What sewer providers per house,in addition to the disruption initial primary.treatment.This would remove are objecting to is stopping sewer overflows involved going into each persolA home, the visible"gross"component of the sewer- immediately regardless of consequences to breaking out a portion of the basement age and would also make the water safe for basements, the overall cost, or the impact floor and installing a sump pump that the human contact by disinfecting and killing to the receiving waters.And tax payers homeowner would be required to maintain all of the harmful bacteria and viruses that and sewer rate payers should be concerned and could fail leading to basement flooding may be present in the sewerage.This method about the ultimate decisions as it will great- during blackouts or times when the pump would benefit our state's overall water qual- ly affect their costs for the next 30 years. doesn't work.This cost would be either ity tremendously over current conditions at a paid directly by the affected home owners fraction of the cost associated with trying to Methods of addressing SSO problems totaling billions of dollars or could be done comply with the current regulations that pro- The possible long term solutions to with public sewer system dollars which, hibit this method of limited treatment of ex- capacity and treatment problems are where after considering the costs associated cessive wet weather flows.These methods can differing methods and solutions can occur. with sewer systems borrowing the money, also be installed relatively quickly improving The thoughts of building bigger plants does would effectively double the overall costs. water quality sooner than the current meth- not always work for many reasons.The cost And these costs would still be paid by the ods allowed by state and federal regulators. of construction is extremely high and would homeowners in the form of 300 percent raise current sewerage rates tremendously. increases in their sewer bills for the next Balancing overall costs The availability of land adjacent to the exist- 20-30 years.These methods would also Sewer providers are realistically trying to ing plants is limited.The possibility of locat- take many years to install during which address overflows by balancing overall costs ing new plants near new population centers time untreated sewerage overflows would to the final impact to the environment.Citi- would not be tolerated by the residents in the continue to occur.The benefits of this zens as rate payers should not be encouraged vicinity of the proposed new locations.And endeavor do not justify the astronomical to support methods that are not scientifically treatment technologies require a constant costs associated with it.But we also do not or realistically justified especially since the steady flow.Sewage plants do not function advocate the environmental costs of doing costs for these systems would be new costs properly on wildly fluctuating flows depend- nothing to change the current practice of over and above the costs currently being paid. ing on wet or dry weather. discharging untreated sewerage in many We as sewer providers are not advo- Another method of addressing over- wet weather conditions. cating doing nothing.We are asking for flows would be to reduce and eliminate changes in the existing unrealistic regula- sources of wet weather inflow and infiltra- Rainfall events can surpass capacities tions that have no concern to the ultimate tion to the system. Currently communities No matter how big a plant or stor- financial cost to the citizens or justification are expending money inspecting and re- age tank is built,a rainfall event can occur based upon science.The existing regulations ducing these types of inflows that are read- which will surpass the design capacity of the mandate that all sewer overflows be totally ily addressable.Some examples are down facility.When this happens a sewer overflow eliminated regardless of the cost,frequency, spouts and gutters,or parking lot drains occurs.The method most sewer providers volume,or impact on receiving waters.This connected to sanitary sewers.But the big- are recommending would be an efficient and sounds admirable but is not feasible without gest wet weather source of inflow in older cost effective method to capture overflows huge expenditures to be paid by all sewer communities are basement footing drains during most wet weather events,and provide customers.Instead we as sewer providers are that are connected to the sanitary sewers. localized screening and disinfection of sur- proposing modifications such as"blending" These systems were installed in all homes plus overflows prior to discharging during or"capture with a treat and release system". that were built prior to sump pump sys- extremely wet weather and torrential down- This would prevent basement back ups and tems being required and installed in today's pours.This method would capture virtually eliminate current untreated overflows of raw newer homes.If you have a home with a all current sewer overflows 90 percent of the sewerage from reaching any lakes or rivers at basement without a sump pump you have time.It would also capture a large portion an affordable price which would not bank- basement footing drains that are discharg- of the current overflows during the extreme, rupt the average sewer system and its custom- ing clean ground water to your city's sani- every 2-5 years or even less frequent events. ers.This could be implemented in most cases tary sewer system causing sewer overflows Additionally when these extreme wet weather far quicker than other alternatives and would in wet weather.The various costs for dis- events would occur no untreated sewerage Continued on page 37 Fall 2005 11 ;O's cont'd from page 11 abil my customers to pay for it.Fair and until the r trenches and subgrade have ,ntrol the vast majority of current sewer accurate reporting should present both sides been appro,.s. Curbs and pavement can- 'erflows.It is a reasonable and affordable of an issue and not promote lofty idealistic not be placed until the aggregate base is ap- ,al that could be met relatively quickly. goals with no regard to the cost,or actual proved.Materials not placed in accordance benefit above what is proposed,or means of with"Release to Place"documents may be edia need to be responsible achievement or implementation.Sewer pro- required to be removed and replaced. Newspapers and the media would be do- viders are trying to come up with the best g the citizens of this state a far greater and possible solution to an old smelly problem, Construction Progress in Canton .ore valuable service by fully understanding while being mindful that all ultimate ded- The table on page 24 depicts the sig- e costs and implications of all existing and sions and corrections will be paid for by their nificant number of new utility and road -oposed methods of addressing this issue.Re- customers...you. construction projects recorded in Canton's )rting erroneous"facts"promotes and fosters Direct your questions or comments to: database over the last five years.As evidenced rrmfirl and prejudicial opinions that allow Eric W.Witte City of Melvindale Water De- by the table below,the majority of the road notions to rule over reality and science. partment,313429-1064 or commissioner@ construction is privately owned. The last sentence of the Detroit News melvindale.ore. Cantons web-enabled database and road title of February 10,2005,"Metro area inspection process have proved to be effec- werage problems grow",directly and mis- tive tools for managing the quality of private adingly caused three follow up letters to the Women in PW cont'd from page 19 development within the Township.The litor on February 14,2005,"New sewage en and other minorities,is present in the Canton Projects Information System Web Acy comes with serious health risks". workforce?Workforce diversity brings more Site provides up-to-date project information The Detroit News erroneously reported creativity which,in turn,can lead to more that is easily accessible and the Private Road rat"sewage blending"could send more effective problem-solving strategies.When Inspection Program provides Canton assur- )ntaminants to the Detroit River or Lake working as a team for a common goal,we ante that their roads are being properly Con- t.Clair.This is wrong;"sewage blending' bring with us our differing backgrounds, strutted.Both tools will help Canton manage ,ould reduce the overall number,frequency, cultures,and personalities.These differences its growth for years to come. ad volume of raw untreated sewerage over- bring new ideas about tackling a design or ows from what is currently reaching the installation.The next time you sit down for raterways.It would also immediately reduce a design meeting or plan review,notice the MPS[cont'd from page 19 ie amount of contaminants that are now diversity around you.It is important for us Doing community service time inching these waterways. to ensure that our community's diversity is Friday morning's closing centered on I am in favor of clean water,free from reflected in our workforce. Mike Roon of the City of Wyoming and his ollution both from sanitary sewers and ur- More info:krisVjceci ofgastonia.com. "Water for People Campaign"as well as the an runoff from storm sewers,which actu- community service time done by other mu- ay has a greater impact on Michigaris wa- nicipal employees. :rways.But I am also mindful of the costs D-base Canton cont'd from page 24 Paul Turner,Senior Crew leader of ersus the benefits.We want better roads,but Canton Township,created"Release to Place" the City of Wyoming has more than done o not want to pay higher gas taxes.We are documents to establish an inspection pro- his part in the community outreach in his [ready complaining about high sewage bills, gram similar to county and state procedures. area,helping kids that need help.Paul is the rithout having addressed the overflow issue. The documents outline the relationships founder of"Wyoming Employee Commu- lie state has been cutting our revenue shar- and responsibilities between the developer, nity Outreach." ig,jeopardizing existing programs,so storm their contractors, inspectors,field engineer, On the other side of the building,Den- rater initiatives or sanitary sewer over flow geotechnical technicians and the township nis Pitchellis heads up the Toys for Tots for sues will require new funding. engineer.The parties agree the roads will be the city as well as helping Mike and Paul I will continue to meet with regula- constructed to Wayne County standards, with their public service ventures. ors to address this problem and work to and receive sample inspection guidelines MPSI is the place to be,the last full onstruct a system for my community that and checklists.Contractors may not proceed week of July each year.The knowledge and All reduce our current infrequent sewer with each phase of road construction until skills shared during this week each session ,verflows in a cost effective manner without receiving written approval from Wade Trim. will undoubtedly reward your investment �opardizing the environment or the financial For instance,aggregate cannot be placed for years to come. 37 all 2005 .. ,a-. x. 1, r Counties. Net classification required f this project is 198 N9-6K. Completior Higher Gas P ri c^s Mean date is May 24,2006. Item do crack sealing — 12.mi Miles - Less Money for Roads overhand crack sealing and microsurfac- ing on 1-75 northbound and southbound from the Otsego south county line Motorists may see deeper potholes Bair also noted that recent dips in northerly to M-32,Otsego County.A 2006 and greater congestion across the state car sales in Michigan are hitting the highway preventive maintenance project. this winter as higher gasoline prices second largest source of road mainte- Net classification required for this project have driven down consumption of fuel, nance dollars in Michigan, the vehicle is 1541 N9-31.Completion date is June 2, P g 2006. resulting in fewer dollars available to registration fee or `license plate' fee. Item No. 0511 030 - 17.61 Miles of pave,plow and maintain county roads. "We're really seeing a double-wham- microsurfacing and 16.32 miles of over- "Despite what many people think, my in terms of state-collected road band crack fill on M-22 from south of 1st higher gas prices actually mean less funds,"he added. Street northerly to south of M-115,on M- money for road construction and 22 from north of Cherry Bend Road With less revenue coming in,RCOC re northerly to south of Lakeview Hills Road, pairs because the gas tax is a flat 19 will not undertake any simple road on M-32 from east of M-66 easterly to B01 cents a gallon," said John D. Niemela, resurfacing projects,known as"preser- to 10011 and on M-37 from north of Front director of the County Road vation overlays" in 2006 or thereafter. Street northerly to north of Bower Harbor Association of Michigan(CRAM). 'These are resurfacing projects that add Road in the village of Elberta, cities of Higher gas prices mean drivers buy 1.5 inches of new asphalt to the surface Traverse City and East Jordan, Grand fewer gallons of gas. Because the gas Traverse, Leelanau, Benzie and of a road that is in moderately good Charlevoix Counties. A 2006 highway tax is fixed at 19 cents per gallon,every shape, extending the useful life of the preventive maintenance project. Net gallon that is not sold means less rev- classification required for this project is enue deposited into the Michigan road by about 10 years. 867 N9-31. Completion date is 23 work Transportation Fund (MTF). County "The impact of this cut will not be days. road commissions are expecting to see seen immediately," Bair explained, Item No. 0511 031 - 11.88 Miles of at least$8.5 million less for the main- "but over the next several years, guardrail upgrade on M from tenance and repairs of their roads in the motorists will begin to see more and easterly to east of Little Sturgeon Riverver in in the village of Alanson, Emmet and fiscal Y g year that began October 1, more roads crumbling." Cheboygan Counties. Net classification Niemela said. The Michigan Department of required for this project is 343 N9-6L. In all, MTF revenues-the primary Transportation distributes the revenue Completion date is August 11,2006. source of road maintenance dollars in generated from fuel taxes and vehicle Item No. 0511 032- 0.99 Mile of road Michigan-were down more than $98 registration fees to county road agen- widening, realignment, and reconstruc- million for the 12 months ending cies according to a constitutionally tion with curb and gutter on Willow Highway from Creyts Road to Elmwood August 31, compared to the preceding mandated formula. Under the formula, Road, along with turn lanes and traffic 12 months. This is the equivalent of a 39.1 percent goes to the Michigan signal installation on Elmwood Road at 2-cent reduction in the gas tax. Department of Transportation, 39.1 Willow Highway intersection, Eaton "When the public asks why roads percent goes to county road commis- County. 10% DBE participation required. are crumbling, considering what they requiredNet classification sions, and 21.8 ercent to cities and is1842 Ea. In add tiontothe abovem nit have to pay at the pump, the reason is villages. P mum prequalification requirement for the funding for maintenance and Adding insult to injury for county prime contractors,this project includes a improvements just isn't there," said road commissions, after its passage by subclassification of Cb. Completion date Brent Bair, managing director of the both the state House and Senate, is October 1,2006. Road Commission for Oakland County Item No. 0511 033 - 1.7 Miles of hot (RCOC). "Our county roads are suffer- Governor Jennifer Granholm recently mix asphalt,cold milling,resurfacing and ing" signed House Bill,4082 into law, shift- drainage improvements on Berg Street, ing funding from the MTF to the West Chicago Street, Cecil Street, Mack Secretary of State's Office—to the tune Street and East Vernor Street, in the city of Detroit,Wayne County. 10% DBE par- of$21 million through 2007, Niemela ticipation required for this project is 917 said. Cb. In addition to the above minimum vert replacements,.1 structure replace- "It's a simple equation:Less funding prequalification requirement for prime ment and guardrail work on M-52 from means less road construction and contractors, this project includes a sub- the state line to the village of Jasper, repairs. Road agencies across Mich- classification of J. Completion date is Lenawee County. 10% DBE participation August 31,2006. required. Net classification required for igan are expecting to get $25 million Item No.0511 034— 1.29 Miles of dedi- this project is 5741 Cb or 5741 Ea.In addi- less from the state.That obviously will cated turn lanes on State Road at tion to the above minimum prequalifica- have an impact,"he said. `Along with Chandler Road,resurfacing on East State tion requirement for prime contractors, less funding coming in from the gas tax Road from east of Wood Road to this project includes subclassifications of registration fee, re revenue and vehicle Chandler Road, dedicated turn lanes on Cb and Ea. Completion date is October g Dewitt Road from State Road to Stoll 15,2006. the state's decision to `rob Peter to pay Road,and resurfacing and placing aggre- Item No. 0511 036— Railroad crossing Paul'is definitely going to hurt county gate shoulders on Dewitt Road from reconstruction with Indiana Northeastern road commissions and their ability to State Road to Stoll Road,Clinton County. Railroad Company and associated provide basic services for their com- 5%DBE participation required.Net classi- approach work at the railroad crossings fication required for this project is 457 Cb. on M-49 and M-99 in the city of munities." In addition to the above minimum pre- Jonesville, Hillsdale County. Net classifi- The County Road Association of qualification requirement for prime con- cation required for this project is 307 N5. Michigan represents the interests and tractors,this project includes a subclassi- In addition to the above minimum pre- concerns of Michigan's 83 county road fication of Ea.Completion date is June 3, qualification requirement for prime con- agencies, CRAM works to ensure safe 2006. tractors,this project includes a subclassi- Item No. 0511 035— 5.08 Miles of rub- fication of Ba. Completion date is June and efficient roads for all who travel in blizing,hot mix asphalt resurfacing,6 cul- 30,2006. Michigan. Michigan Roads and Construction,October 13,2005 3 ���� ,. e REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE NOVEMBER 109 2005 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, Alfreda Schmidt and Brian Surgener ABSENT: Nancy Norton and Shirley Rodgers STAFF: Bill Bergman, David Berridge, Dean Johnson, Victor Rose, and Brian Ross VISITORS: None 1) CALL TO ORDER— Vice-Chair Bloomberg called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. The approval of minutes was deferred until a quorum was present. Mr. Bloomberg excused the absence for Ms. Norton. Mr. Berridge introduced and welcomed Mr. Victor Rose, Assistant Superintendent of Operations and Maintenance Division. Mr. Rose briefly discussed his background and past experience working for other municipalities and counties. Board members welcomed Mr. Rose. 2) CITIZEN COMMENTS — None. 3) ACTION ITEMS —None. 4) REPORT OF OFFICERS — Monthly Divisional reports were distributed in Board Packets. Engineering Division —Mr. Bloomberg noted that the Moores River Drive project was added to the project list. Ms. Schmidt wondered why the Cavanaugh Road street project had been rescheduled to 2007 noting there has been a increase of traffic. Mr. Johnson explained the project has been postponed in order to properly configure the intersection at Cavanaugh and Dunkel. Mr. Berridge added the project will begin Spring 2007. Public Service Board Page 2 November 10, 2005 Wastewater Division—No additional information was reported. Solid Waste Section—Mr. Berridge reported that use of the Blue Billy Program steadily increases. Mr. Berridge noted street sweeping generally runs for a four to six week period in the fall. The weather determines how long the process is able to continue. Mr. Berridge reported that as of November 4, 2005, compost collections were on schedule. There is generally a period when pick-up falls a little behind due to the large volume of leaves to be picked up. Press releases will be issued as information updates. An advisory has been posted urging residents not to sweep leaves into the street. Operations & Maintenance Division—Mr. Rose noted that all operations are currently being reviewed in order to provide better services in the most efficient manner. 12:08 p.m. Mr. Copedge and Mr. Flechter arrived. Mr. Flechter assumed the role of Chair. 5) APPROVAL OF MINUTES: October 13, 2005 Mr. Bloomberg asked that a revision be made on page 2, second paragraph, noting the word"residents" should read "customers." All Board members concurred. Mr. Bloomberg moved, Mr. Baerman seconded, to approve the minutes submitted for October 13, 2005, with the noted amendment. MOTION CARRIED UNIANIMOULSY. 6) DIRECTOR'S REPORT—Mr. Berridge reported the following information: -CSO Control Program Brochure - Mr. Berridge referred to a Draft copy of the"CSO Control Program"brochure. The purpose of the brochure is to act as the "first communication' when CSO is scheduled to begin in the near future in any particular neighborhood. Mr. Berridge asked Board members to review the document and provide any suggestions to Ms. Rach. •CIP Infrastructure System - Mr. Berridge referred to the Infrastructure System Capital Improvement Program Overview which was distributed in the Board packets and provided a PowerPoint presentation of the material. 1:20 p.m. Mr. Berridge had to leave the meeting to attend to another obligation. -Public Service Department Infrastructure Funding Requirements—Mr. Johnson distributed a draft copy of Infrastructure Funding Requirements dated November 2005 and discussed the material presented in the document. Public Service Board Page 3 November 10, 2005 7) OTHER ITEMS —Proposed Meeting Schedule: 2006 Mr. Flechter distributed a proposed meeting schedule for 2006. All Board members concurred with the proposed schedule. 8) COMMUNICATIONS —None. 9) ADJOURNMENT— The meeting adjourned at 1:30 p.m. Respectfully Submitted, Faith Rach Recording Secretary PAPUBSVCBD\Minutes\11-11-05 ENGINEERING DIVISION STATUS November 2, 2005 PERSONNEL/ADMINISTRATION Administrative Aide — 28: Vacant. Hiring process on hold — might fill by transfer. Capital Projects Engineer-40: Hiring process underway. Developing selection process. MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI— IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth,representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street,along with Stafford Avenue south of Cavanaugh,is scheduled for base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3`d and discussed the plan. STREET PROJECTS Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85058 S.Washington Ave Reconstruction—Project Engineer—Dykema/Parry Updated 11/3105 Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is complete, project closeout is underway 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 11/3/05 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The funds have been obligated and will proceed to bids in January 2006. Final Plans were turned in to MDOT October 7,awaiting permits from MDOT and ICRC. Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer—Dykema Updated 10/13/05 Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Updated 10/13/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project will be sent to the Public Service Committee. The right of way will still be obtained from the BWL. 45045 Moores River Drive—Dykema/Parry. Updated 1113/05 The sanitary sewer and culvert lining are complete. The road has been temporarily paved for the winter. In the spring,the remainder of the work,including watermain replacement,milling and resurfacing between Cambridge and Frances Park, and total road reconstruction from Cambridge to West of Pettis to be completed. Issues with the ROW and the guard rail will be worked out over the winter. 36307 200 Block South -Washington Square Streetscape-Project Engineer—Dykema/Parry Updated 1113/05 Construction by O&M crews is complete. Remaining work includes installation of benches. Benches will be - 1 - installed on November 7. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman November 5,2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BW L relocated power mid-April,so there was no longer a conflict. Claims for vibration damage and car damaged settled, but anew claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer,and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd. -Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues. MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9/04. Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. [Last Updated November 2, 2005]. 26071 East Grand River Avenue Bridge over the Grand River-Project Engineer—Project Engineer: Gamble FTC&H retained for Design and Construction Engineering Services. MDOT Grade inspection held on 10/21/2005. Preliminary plans under preparation. [Last Updated November 2, 20051. SEWER PROJECTS 25089 CSO Ph II Seg 5- Lansing Ave Pump Station -Contractor: Davis Const- Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044-Contractor: -E.T. MacKenzie-Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project is complete. Contractor working on completing the punch list. [Last Updated November 2, 2005]. 11 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Underground work completed. All streets have base course of paving. Final paving to occur next two weeks. Project is nearing completion. Last Updated November 3, 2005 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Gamble East Street final paved. Gier paved. Storm sewer and sanitary sewer completed on Banghart. Restoration work Call, Gier and East. Parking lot at Chen's paved. Last updated 10/17/05. 36311 Printers Row(formerly Kerr House Development): Water main installed. Sewer being installed. . Last Updated October 17, 2005 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie -Project Engineer: Danke Work on Larch completed. Beaver Street bore completed. Underground work on East and Meckinley completed. McKinley base paved. East St being prepared for paving. Last Updated November 3, 2005 16077 CSO PH IV SEG 3—013 West—Design Final plans are being reviewed. Neighborhood meeting held on 11/2/05 with attendance by approximately 30 residents. Project to be bid in December with a January, 2006 bid opening. Last Updated November 3, 2005 36309 CSO PH IV SEG 3—023—Design—Project Engineer: Danke - 2 - Final plans are being reviewed and readied for bidding. Neighborhood meeting scheduled for 11/17/05. Noise waiver public hearing scheduled for 11/21/05. Bid opening scheduled for 12/20/05. Streetscape plans are being developed for the Michigan Ave. corridor that includes the use of rain gardens and other streetscape improvements. Access plans for businesses are being developed as well as signing for businesses. Met with Sparrow about access issues. . Last Updated November 3, 2005 xxxx 2005 Misc.Sewer Construction -Project Engineer: Ahmad Cost estimates prepared. Project includes Eight sanitary and One storm sewer locations.Bid opening 11/29/05". [Last Updated November 2, 2005]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad 32 segments of root treatment;25 segments of Grouting;and 21 segments of CIPP lining complete.[Last Updated November 2, 2005]. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad Sewer installation and road paving 100%complete.Restoration work and punch list completion in progress. .[Last Updated November 2, 2005]. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer-Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance under process. B: Procurement Contract:Cost revision/reduction finalized with Amitech USA and contract preparation in progress. [Last Updated November 2, 2005]. 6B0001 BRPS, Contractor: -E.T. MacKenzie, Project Engineer-Ahmad Force Main between BRPS and NAPS complete. Concrete and masonry work for PS building and Electrical / Mechanical installation and outside / grading work substantially complete. Transformer installed by BWL, energized. [Last Updated November 2, 2005]. XXXX Sanitary Sewer System Master Plan Study 2003-Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01078 2005 Manhole Insert Program-Project Engineer: Danke Final Report submitted August 2005. Over 1700 inserts installed reducing inflow by an 5.0 cfs. Since 2002, the inflow has been reduced 26.6 CFS. Last Updated October 17, 2005 01078 2005 Manhole Insert Program- Project Engineer: Danke 2000 inserts ordered for delivery in January. Area for placement to be determined. Last updated November 3, 2005. 47066 Potter Park 1/1 Study-Consultant-Malcolm Pirnie/DC Engineering -Project Engineer: Danke O&M is unable at this time to complete the cleaning of the catch basins at the Zoo due to work load. Camera issue is unresolved. Last Updated November 3, 2005 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer-Ahmad. Project Complete. [Last Updated November 2, 2005]. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02,scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE]..[Last Updated November 2,20051. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer-Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. . [Last Updated November 2, 2005]. 46118 O&M Complex RAP -Consultant DLZ - Project Engineer-Ahmad. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01.Additional/Remaining 3 - scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. [Last Updated November 2, 2005]. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ -Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. "Last Updated November 2, 2005". 46093 Diamond Reo RAP-Consultant DLZ -Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. "Last Updated November 2,2005". * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk-Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits)and North Side Jolly Rd (Tranter to Dunckel)were on the original contract. Prudden Street(Saginaw to May), S. Cedar(East Side from Hazel to 1-496)and S. Cedar(West Side from Baker to Bridge over CN Railroad)were added to the contract- Project Complete. Last Updated October 17, 2005. 01079 2005 Sidewalk Repair"A!'—Project Manager: Brian Love An area bounded by the streets of Wood, Northampton Way, Barritt and Post Oak Lane and an additional area bounded by Maple Hill, Cavanaugh, Cedar and Hunter Blvd. Spot repair of concrete sidewalk and installation of sidewalk ramps. Contract awarded to Audia Concrete Construction. Work began on October 24, 2005, project to be completed by Mid-November. Last updated November 2, 2005. 01080 2005 New Sidewalk-Project Manager: Brian Love S. Cedar(Miller to Kaynorth), S. Martin Luther King (Northrup to Jolly)and N. Martin Luther King (Bridge over the Grand River to N. Grand River Ave)-Apparent low bidder is H&C Earthworks. PI III setting the Public Hearing for this project was sent to Council on November 2. Public Hearing is proposed for December 5. Project to begin in Spring 2006. Last Updated November 2, 2005. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated November 3, 2005. 75124 Gilkey Drain enclosing—Project Engineer: Danke Survey of the section of drain to be enclosed completed. Last updated November 3, 2005. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields):-Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. "Last Updated November 2, 2005". 15085 Bioport Sewer Acceptance—Project Engineer: Danke The State of Michigan is producing plans for extending the sanitary sewer on N. ML King so that Bioport will have a sanitary sewer lead separate from the State Health Lab. Last updated 11/3/05. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards:Construction complete. Centerline resolution of relocated American Road sent to Council 11/2/05. Last 4 - Updated November 3, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R.V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village - Boys Training site: Working with developer on road acceptance. Last Updated November 3, 2005 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Project under review. Construction planned for this winter. Last Updated November 3, 2005 28050 US 127 Noise Wall—Project Manager—Bill Bergman MDOT funding approved. Project estimate near$5,000,000. City share estimated at$500,000. Design completed by MDOT week of July 5. Award delayed pending resolution of Lansing Township funding to help with City share. Meeting with DDA on September 7 and October 5, 2005 not productive. Still negotiating with Township. Need to determine a funding plan before public meeting. MDOT will still need several months of administrative and detail work after the local funding is determined and prior to award. Failure to award during this Sate fiscal year(October 2006)will result in forfeit or the grant. Last Updated October 13, 2005. 34032 Ionia Street Sanitary Sewer Extension - Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8" Sanitary Sewer in Ionia ROW approved, work not yet started by developer. "Last Updated October 17,2005". T:\data\WP\DATA\PROGRESS\05PROGRPTSINovember 3, 2005.DOC - 5 - .. � .til ' �, Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services October 2005 OPERATIONS AND MAINTENANCE Street Section • Continued working with the Board of Water and Light (BWL) filling cuts from their lead service replacement. • Pouring concrete sidewalks and curbs for the City of Lansing and BWL. • Constructed concrete sidewalk at Georgetown and Graves Parks for the cities Parks and Rec.Dept. • Crack sealing is being done on MLK from Main to the bridge over the Grand River. • The Operations Division partnered with the MDOT to rehabilitate Main Street between Clare Street and Martin L. King Blvd. The Division removed the asphalt conducted concrete joint repair and resurfaced the roadway in 3-day's. • We worked with L&L Construction to rotomill parts of Jolly Rd and Aurelius Rd from Dell to Willoughby Rd. We then repaved these areas. • We also worked with C.D. Hughes to mill and repaved Baker for Cedar to Lyons. • Along with our routine activities such as filling potholes, skin patch complaints and sewer and contractor cuts through out the city. Surface Section • Other routine maintenance included; hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • Street sweeping on a regular basis comes to an end in late October. For the calendar year we swept the local streets four times, the major streets eleven times and trunklines eight times. • Picking up leaves from the streets began October 24. We started in route one, which is between Tecumseh River Dr. and Delta River Dr. There is a total of thirty routes for picking up leaves and as the end of the month we had completed five. • Preparation for winter started toward the end of the month, this includes getting salt trucks ready, putting plows in their correct stalls stocking up on salt and chloride sand to name a few. • The mowing season came to an end and we said goodbye to our seasonal employees for the winter. Sewer Section • Derooted 1703 If. of sanitary main with cable machines. • Cleaned 131,138 If. of sanitary main and 28 sanitary man holes utilizing the jet/vac truck. • Cleaned 314 catch basins structures with dipper truck. • Televised 3743 If. of sanitary main. • Repaired 861f. of sanitary main(this includes 441f. of main at the Lansing Ave. pump station requested by Engineering Dept. to fix grade issues). • Repaired 59 catch basins structures. • Repaired 9 man hole structures. Waste Reduction Services • Coordinated and sponsored first WRAP workshop, held on October 25th. Over 30 local businesses, schools, and other organizations attended to learn about the America Recycles Campaign. • Conducted paper making activity at Woodcreek School. Approximately 40, 3rd grade students participated. • Attended Wisdom &Wellness Expo. Provided staff, display, information, worm bin and other materials. • Began working with Principal Shopping District and Ingham County to recover used books from downtown law offices at the Spring 2006 book recycling collection. • Requested shipment of 31 gaylords of old athletic shoes to Nike's processing facility through the Reuse-A-Shoe program • Set tentative dates for Spring Regional Recycling Collections: Book Recycling: April 8, 2006; EWaste: April 22, 2006 • Took 3304 phone calls on the WRS hotline • Serviced 4,502 Blue Billy Trash Cart customers (inactive: 4, 21 gal: 124, 32 gal: 1121, 65 gal: 2539, 95 gal: 714); and thousands of bag customers. • Collected 208.79 tons of recyclables. Service Garage Section 0 N/A L. SING WASTEWATER DIVISION MONTHLY STATUS REPORT OCTOBER 2005 OPERATIONS • 10/4/05. Operations staff gas cleaning north plant#1 aeration tank fine bubble diffusion stones. • 10/25/05. Operations working with Plant Maintenance and O&M Sewer staff to locate an underground pipe break causing approximately 70,000 gallons of plant effluent water to discharge to soils and storm sewer on the plant site. • 10/25/05. Waste Activated Sludge system on north secondary experienced water hammer causing piping shifts and some component failures. Plant Maintenance and Operations investigating system for integrity and repairs. MAINTENANCE • 10/4/05. Technical maintenance staff performing start-up (with rep) of new VFD's at Frances park pump station. • 10/25/05. Lansing Avenue Pump Station pump#3 is back in service after repairs.Pump#2 has been taken out of service for repair work. • 10/25/05. Working with carbon supplier to change out the spent carbon for odor control units at Pump Stations. • l l/1/05. Hot water heating system piping in north secondary tunnel has numerous leaks. Bannasch Welding into repair. • 11/1/05. Bid opening for valves is November 3,2005. • 1111105. BioRem Odor Control Unit rep here to conduct startup of new steam generator, do system check-out and provide training to staff. • l l/l/05. HydroDynamics Company reps performing installation of new pumps at North Holding Basin building. ADMINISTRATION • Throughout 10/2005. Staff attends the National Biosolids Partnership—Environmental Management Systems workshop, Health&Safety seminar, Industrial Pretreatment seminar,The Shrinking Workforce teleconference, and the Storm Water Pollution Prevention Initiative workshop. • Throughout 10/2005. Administration working on FY 07 budget preliminaries. • 10/11/05. Lansing Wastewater Division hosted the MWEA Process Seminar and plant tours. • 10/12/05. Conducted pre-proposal meeting with consultants for the Tertiary Building project. • 10/13/05. Staff Meeting at O&M Conference facility for budget discussions. • 10/17/05-10/28/05. Met with individual consultants to tour and review Tertiary Building project work. • 10/25/05. Plant Operations Supervisor 33 position is posted to fill vacancy. • 11/2/05. Completed QBS process for selection of Biosolids Management Services contractor. Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services October 2005 OPERATIONS AND MAINTENANCE Street Section • Continued working with the Board of Water and Light (BWL) filling cuts from their lead service replacement. • Pouring concrete sidewalks and curbs for the City of Lansing and BWL. • Constructed concrete sidewalk at Georgetown and Graves Parks for the cities Parks and Rec. Dept. • Crack sealing is being done on MLK from Main to the bridge over the Grand River. • The Operations Division partnered with the MDOT to rehabilitate Main Street between Clare Street and Martin L. King Blvd. The Division removed the asphalt conducted concrete joint repair and resurfaced the roadway in 3-day's. • We worked with L&L Construction to rotomill parts of Jolly Rd and Aurelius Rd from Dell to Willoughby Rd. We then repaved these areas. • We also worked with C.D. Hughes to mill and repaved Baker for Cedar to Lyons. • Along with our routine activities such as filling potholes, skin patch complaints and sewer and contractor cuts through out the city. Surface Section • Other routine maintenance included; hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • Street sweeping on a regular basis comes to an end in late October. For the calendar year we swept the local streets four times, the major streets eleven times and trunklines eight times. • Picking up leaves from the streets began October 24. We started in route one, which is between Tecumseh River Dr. and Delta River Dr. There is a total of thirty routes for picking up leaves and as the end of the month we had completed five. • Preparation for winter started toward the end of the month, this includes getting salt trucks ready, putting plows in their correct stalls stocking up on salt and chloride sand to name a few. • The mowing season came to an end and we said goodbye to our seasonal employees for the winter. Sewer Section • Derooted 1703 If of sanitary main with cable machines. • Cleaned 131,138 If. of sanitary main and 28 sanitary man holes utilizing the jet/vac truck. • Cleaned 314 catch basins structures with dipper truck. • Televised 3743 If. of sanitary main. • Repaired 861f. of sanitary main (this includes 441f. of main at the Lansing Ave. pump station requested by Engineering Dept. to fix grade issues). • Repaired 59 catch basins structures. • Repaired 9 man hole structures. Waste Reduction Services • Coordinated and sponsored first WRAP workshop, held on October 25th. Over 30 local businesses, schools, and other organizations attended to learn about the America Recycles Campaign. • Conducted paper making activity at Woodcreek School. Approximately 40, 3rd grade students participated. • Attended Wisdom & Wellness Expo. Provided staff, display, information, worm bin and other materials. • Began working with Principal Shopping District and Ingham County to recover used books from downtown law offices at the Spring 2006 book recycling collection. • Requested shipment of 31 gaylords of old athletic shoes to Nike's processing facility through the Reuse-A-Shoe program • Set tentative dates for Spring Regional Recycling Collections: Book Recycling: April 8, 2006; EWaste: April 22, 2006 • Took 3304 phone calls on the WRS hotline • Serviced 4,502 Blue Billy Trash Cart customers (inactive: 4, 21 gal: 124, 32 gal: 1121, 65 gal: 2539, 95 gal: 714); and thousands of bag customers. • Collected 208.79 tons of recyclables. Service Garage Section • N/A L. SING WASTEWATER DIVISION MONTHLY STATUS REPORT OCTOBER 2005 OPERATIONS • 10/4/05. Operations staff gas cleaning north plant#1 aeration tank fine bubble diffusion stones. • 10/25/05. Operations working with Plant Maintenance and O&M Sewer staff to locate an underground pipe break causing approximately 70,000 gallons of plant effluent water to discharge to soils and storm sewer on the plant site. • 10/25/05. Waste Activated Sludge system on north secondary experienced water hammer causing piping shifts and some component failures. Plant Maintenance and Operations investigating system for integrity and repairs. MAINTENANCE • 10/4/05. Technical maintenance staff performing start-up(with rep) of new VFD's at Frances park pump station. • 10/25/05. Lansing Avenue Pump Station pump#3 is back in service after repairs.Pump#2 has been taken out of service for repair work. • 10/25/05. Working with carbon supplier to change out the spent carbon for odor control units at Pump Stations. • l l/l/05. Hot water heating system piping in north secondary tunnel has numerous leaks. Bannasch Welding in to repair. • 1111105. Bid opening for valves is November 3, 2005. • 1111105. BioRem Odor Control Unit rep here to conduct startup of new steam generator, do system check-out and provide training to staff. • 1111105. HydroDynamics Company reps performing installation of new pumps at North Holding Basin building. ADMINISTRATION • Throughout 10/2005. Staff attends the National Biosolids Partnership—Environmental Management Systems workshop, Health&Safety seminar,Industrial Pretreatment seminar,The Shrinking Workforce teleconference, and the Storm Water Pollution Prevention Initiative workshop. • Throughout 10/2005. Administration working on FY 07 budget preliminaries. • 10/11105. Lansing Wastewater Division hosted the MWEA Process Seminar and plant tours. • 10/12/05. Conducted pre-proposal meeting with consultants for the Tertiary Building project. • 10/13/05. Staff Meeting at O&M Conference facility for budget discussions. • 10/17/05-10/28/05. Met with individual consultants to tour and review Tertiary Building project work. • 10/25/05. Plant Operations Supervisor 33 position is posted to fill vacancy. • 11/2/05. Completed QBS process for selection of Biosolids Management Services contractor. REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE OCTOBER 13, 2005 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: Nancy Norton and Brian Surgener STAFF: Bill Bergman and David Berridge VISITORS: None 1) CALL TO ORDER— Chair Flechter called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Flechter noted that due to a lack a quorum, an informational meeting will be held. Approval of minutes was deferred until a quorum was present. Mr. Flechter excused the absences for Ms. Norton and Mr. Surgener. 2) CITIZEN COMMENTS — None. 3) ACTION ITEMS —None. 4) REPORT OF OFFICERS— Monthly Divisional reports were distributed and additional information was reported and discussed. Engineering Division— Mr. Bloomberg noted that the Moores River Drive Project has not been added to the monthly status report. Mr. Bloomberg asked if Engineering staff have yet responded to questions raised by Ms. Eveleth at the August Public Service Board meeting. Mr. Baerman noted that there are items that repeat monthly on the Engineering and Wastewater Reports and wondered if a note could be added to items that are unchanged or indicate when an item was last updated so Board members will not need to re-read duplicate information each month. Public Service Board Page 2 October 13, 2005 Wastewater Division—Mr. Bloomberg had questions regarding the RFQP for the sewer rate modeling. Mr. Bergman explained that the revised rate model will need to incorporate fee exemptions provided to entities that use water as part of their manufacturing production. Mr. Berridge added that the revised rate model will provide a view of a longer time period which will improve efficiency and provide better working information when preparing rate projections. 12:00 Mr. Copedge arrived. 12:05 Ms. Schmidt arrived. Solid Waste Section —Ms. Rodgers asked how the public is notified of collection events. Ms. Rodgers wondered if information could be disseminated to those residents that reside in apartments and condominiums whom are generally missed and who may be interested in participating. Mr. Berridge noted that the Greensheet publication is distributed to all customers and lists all City sponsored events. The book recycling event currently scheduled is a County event and the City is helping by co-sponsoring. The County disseminated information for this event. Mr. Berridge noted that Board members could be added to the electronic email/fax group that receives news releases. Mr. Berridge added that the City T.V. channel routinely scrolls through a six month calendar of events which includes the collection events. The information is also available on the City Web- site at littp://cityoflansingmi.com/index.jsp. Mr. Flechter noted that information is also generally available through the Parks and Recreation Department. Operations & Maintenance Division—Ms. Rodgers discussed the City of Lansing's relationship with Ingham County. Mr. Baerman noted that the roadway on Main Street and St. Joseph by Martin Luther King Jr. Blvd. (MLK), is in very bad condition. Roadway is especially bad on MLK southbound right before the expressway on-ramp. Mr. Berridge explained that exits/entrances in the MLK and St. Joseph area(east and west) are the City's footage. Mr. Berridge explained that the Department is working to implement new restoration procedures this fall. Rather than bid out this work, the City is planning to do it in-house with City staff and rent the necessary equipment. The City would like MDOT to contribute to this effort. 5) APPROVAL OF MINUTES: September 8, 2005 Mr. Bloomberg asked that a revision be made to the third paragraph under item 6, on page 2, ending the last sentence at the word "experience." Ms. Rodgers moved, Ms. Schmidt seconded, to approve the minutes submitted for September 8, 2005, with the noted amendment. MOTION CARRIED UNIANIMOULSY. 6) DIRECTOR'S REPORT—Mr. Berridge reported the following information: -Garage Consolidation Update—Mr. Berridge provided an update on the progress of the Garage Consolidation Plan. Public Service Board Page 3 October 13, 2005 -Mr. Berridge reported that the Public Service Department held a Snow Conference at Operations and Maintenance facilities on October 8, 2005. Operations and Maintenance employees were invited to attend to discuss existing winter maintenance policies and procedures in an effort to find ways to improve snow maintenance strategies without incurring additional costs. Eleven employees participated. A useful dialog was established with those that attended and staff made constructive suggestions in trying to find different and efficient ways to approach snow removal. A discussion regarding the City's Snow Policy ensued. Mr. Berridge provided a brief summary of the policy. -Sidewalk Network—Mr. Berridge provided an update on the progress of sidewalk repair and construction and future plans. -Targeted Incentive Retirement (TIR)—Mr. Berridge reported that 47 City, Fire, and Police employees retired under the plan. Eleven employees were from the Public Service Department. 7) PENDING ITEMS -None. 8) COMMUNICATIONS—None. 9) ADJOURNMENT— The meeting adjourned at 1:15 p.m. Respectfully Submitted, �Ccv� Faith Rach Recording Secretary P APUBSVCBD\Minutes\10-13-05 v� s I CITY OF LANSING , PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. f C P� 732 City Hall H I G Lansing, MI 48933 Tony Benavides,Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 December 1, 2005 Debbie Miner City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from the meeting held October 13, 2005. Please place these minutes on file. Respectfully submitted, Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.itr ENGINEERING DIVISION STATUS October 7, 2005 PERSONNEL/ADMINISTRATION (Last Updated 10/13/05) Administrative Aide —28: Vacant. Hiring process on hold — might fill by transfer. Capital Projects Engineer-40: Hiring process underway. Applications closed 10/14/05. MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI—IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. STREET PROJECTS 01074 Gravel Streets, No.1 —Project Engineer—Parry Updated 10/13/05 Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Construction is complete, project close out complete. Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85058 S.Washington Ave Reconstruction—Project Engineer—Dykema/Parry Updated 10/13/05 Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is complete, with only punch list items remaining. 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 10/13/05 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The funds have been obligated and will proceed to bids in December 2005. Final Plans were turned in to MDOT October 7. Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer—Dykema Updated 10/13/05 Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Updated 10/13/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project will be sent to the Public Service Committee. The right of way will still be obtained from the BWL. 45045 Moores River Drive—Dykema/Parry. Updated 10/13/05 This project is currently under construction,with only the sanitary sewer and culvert lining being completed this fall. In the spring, the remainder of the work, including watermain replacement, milling and resurfacing between Cambridge and Frances Park,and total road reconstruction from Cambridge to West of Pettis to be completed in the spring. Issues with the ROW and the guard rail will be worked out over the winter. - 1 - 36307 200 Block South-Washington Square Streetscape-Project Engineer—Dykema/Parry Updated 10/13/05 Construction is complete. Remaining work includes installation of benches. A quote for coring and installation was received on October 3. Benches will be installed this fall. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5,2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BWL relocated power mid-April,so there was no longer a conflict. Claims for vibration damage and car damaged settled, but anew claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer,and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd.-Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues.MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan.DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9104.Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. [Last Updated November 2, 2005]. 26071 East Grand River Avenue Bridge over the Grand River-Project Engineer—Project Engineer: Gamble FTC&H retained for Design and Construction Engineering Services.MDOT Grade inspection held on 10/21/2005. Preliminary plans under preparation. [Last Updated November 2, 2005]. SEWER PROJECTS 25089 CSO Ph 11 Seg 5-Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. Last Updated October 17,2005. 38072 CSO PH III Seg 5 -044 -Contractor: -E.T. MacKenzie -Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated October 17, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project is complete. Contractor working on completing the punch list. [Last Updated November 2,2005]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Sewer in Whyte completed—leveling course placed.Project nearing completion. Last Updated October 17,2005 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Gamble Project is ahead of schedule. Almost all scheduled sewers planned to be installed this year are complete or are being worked on now. 36311 Printers Row(formerly Kerr House Development): Water main installed. Sewer being installed. . Last Updated October 17, 2005 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie-Project Engineer: Danke Working with CSX to match road grades on Larch. Curb and Gutter installed on Larch north of tracks. Rebuilding North East Street south of Lake Lansing. Leveling course place in McKinley from High to old railroad grade. Sewer work continues on McKinley between Larch and the railroad grade.Last Updated October 17,2005 36309 CSO PH IV SEG 3—013 West—Design - 2 - Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3—023—Design—Project Engineer: Danke Final plans are being reviewed and readied for bidding. Noise waiver public hearing scheduled for 11/21/05. Bid opening scheduled for 12/20/05. Streetscape plans are being developed for the Michigan Ave. corridor that includes the use of rain gardens and other streetscape improvements. Access plans for businesses are being developed as well as signing for businesses. Met with Sparrow about access issues.. Last Updated October 17, 2005 xxxx 2005 Misc.Sewer Construction - Project Engineer: Ahmad Cost estimates prepared. Project includes Eight sanitary and One storm sewer locations. Bid opening 11/29/05". [Last Updated November 2, 2005]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad 32 segments of root treatment;25 segments of Grouting;and 21 segments of CIPP lining complete.[Last Updated November 2, 2005]. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad Sewer installation and road paving 100%complete.Restoration work and punch list completion in progress..[Last Updated November 2, 2005]. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer—Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance under process. B:Procurement Contract:Cost revision/reduction finalized with Amitech USA and contract preparation in progress. [Last Updated November 2, 2005]. 6B0001 BRPS,Contractor: -E.T. MacKenzie, Project Engineer—Ahmad Force Main between BRPS and NAPS complete. Concrete and masonry work for PS building and Electrical / Mechanical installation and outside / grading work substantially complete. Transformer installed by BWL, energized. [Last Updated November 2, 2005]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks"like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01078 2005 Manhole Insert Program—Project Engineer: Danke Final Report submitted August 2005. Over 1700 inserts installed reducing inflow by an 5.0 cfs. Since 2002, the inflow has been reduced 26.6 CFS. Last Updated October 17, 2005 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke O&M is unable at this time to complete the cleaning of the catch basins at the Zoo due to work load. Camera issue is unresolved. Last Updated October 17, 2005 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Project Complete. [Last Updated November 2,2005]. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02,scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004.[NO CHANGE].. [Last Updated November 2,2005]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2,2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. . [Last Updated November 2, 2005]. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer—Ahmad. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01.Additional/Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. [Last Updated - 3 - November 2,2005]. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ- Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. "Last Updated November 2,2005". 46093 Diamond Reo RAP -Consultant DLZ-Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &W WTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]'. "Last Updated November 2,2005". * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk-Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits)and North Side Jolly Rd (Tranter to Dunckel)were on the original contract. Prudden Street(Saginaw to May), S. Cedar(East Side from Hazel to 1-496)and S. Cedar (West Side from Baker to Bridge over CN Railroad)were added to the contract- Project Complete. Last Updated October 17, 2005. 01079 2005 Sidewalk Repair"A!'—Project Manager: Brian Love An area bounded by the streets of Wood, Northampton Way, Barritt and Post Oak Lane and an additional area bounded by Maple Hill, Cavanaugh, Cedar and Hunter Blvd. Spot repair of concrete sidewalk and installation of sidewalk ramps. Contract awarded to Audia Concrete Construction. Work to begin October 24, 2005 and be completed this year. Last updated October 17, 2005. 01080 2005 New Sidewalk-Project Manager: Brian Love S. Cedar(Miller to Kaynorth), S. Martin Luther King (Northrup to Jolly)and N. Martin Luther King(Bridge over the Grand River to N. Grand River Ave)-Apparent low bidder is H&C Earthworks. Project to begin in Spring 2006. Last Updated October 17,2005. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated October 17, 2005. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields):-Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05,construction on North side yet to start, held up due to changes by developer. "Last Updated November 2,2005". Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards:Construction complete. Working on centerline description of relocated American Road. Last Updated October 17, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction 4 - Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes:Working on easements. Last Updated October 17, 2005 37075 East Village -Boys Training site: Working with developer on road acceptance. Last Updated October 17, 2005 27066 Motor Wheel Saginaw Aquifer Remediation:Drury/Ballard/High force main project: Project under review. Last Updated October 17, 2005 28050 US 127 Noise Wall—Project Manager—Bill Bergman MDOT funding approved. Project estimate near$5,000,000. City share estimated at$500,000. Design completed by MDOT week of July 5. Award delayed pending resolution of Lansing Township funding to help with City share. Meeting with DDA on September 7 and October 5, 2005 not productive. Still negotiating with Township. Need to determine a funding plan before public meeting. MDOT will still need several months of administrative and detail work after the local funding is determined and prior to award. Failure to award during this Sate fiscal year(October 2006)will result in forfeit or the grant. Last Updated October 13,2005. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved, work not yet started by developer. "Last Updated October 17,2005". T:\data\WP\DATA\PROGRESS\05PROGRPTSIOctober 7 2005.DOC - 5 - Public Service Department Monthly Status .Report Sfree4 Surface, Sewer and 'Waste Reduction Services September 2005 OPERATIONS AND MAINTENANCE Street Section • Worked with4h, Board pf Water and Light(BWL)to restore dozens of Lead Service replacement open road cuts. • Also worked closely with the Board on the Oakland Drive Lane Closures and Concrete Road Restorations. The BWL W met with'the`Assistant Operations Superintendent and has requested more Detailed Billing and-.cost comparisons to their staff and general contractors. The Operations Division welcomes the opportunity to work with the Board to cut cost and create accountability, • Operations has continued the asphalt resurfacing projects throughout the city along with the wedging.art d="'kzn paving that is heeded on many rosds. -, • The Qperatioiis- ivision-partnered with the.NMOT to rehabilitate Main Street between Clare Street 4 id .. and 11!Caitin.L ing Blvd:' The Division removed the asphalt conducted concrete joint repair and resurfaced�thejr'aidway in'3-day's. • We continue to evaluate`StfiEf training,procedural and process review to determine if there are any areas, we mighfbe able to i'mprove quality, work smarter and safer, cut cost and increase productivity 'ti ', is is ongoing. b . • The open Oo ns,idivision conducted crack sealing;throughout the Sanitary Treatment Plant Complex to protect the11­ .new asphalt hat was placed over it year ago. The sealing will add numerous years of life expectancy`to thp.asphalt. a .a .. ii; Day!to uay;acIM'nes included, pothole patrol patching and 24-hour pothole response, sidewalk • : wedging,erapk-seal.ing ci. de and State Highway� B Y Maint. 1,i. `1 Waste deduction Services • Held Regional E-waste Collection in Recycling Transfer Station on 17'h: collected 33,895 lbs. of computers;television sets, and,other electronic waste from 325 vehicles • Held Regiondl:Zbok and,Textile Collection at Ingham County Road Commission Garage on 24'h: .Collected 28 02,Q ibs of books; 6500 lbs of clothes,4340 lbs of magazines and catalogs,2480 lbs of phonebooks Tina 1,1201bs of cardboard from 33 5 vehicles. • Provided school-wide recycling program kick-off assemblies at Sankofa Shule Charter School, Appx.200 children,,K-B; Woodcreek Elementary school, 6 presentations made to appx.250 children,K -S and Forest View Elementary school, Appx.250 children,K-5,included dernonstration-of curbside.recycling truck. • ' ' 13egan'schobl Yecycling.poster design project whereby a vendor will be selected to develop and produce postefs-which v M be used to promote recycling in Lansing schools. • Com'Wed`}e"project wherelij NikeGrind material was used to resurface the playground area at .Potter Park.,�T, , eGrind,is composed of ground up athletic shoes like those collected in our Reuse- :. , ; ,'.,�,;.,; �1-Shoe r.�gr , 'the project was partially funded by a$20,000 grant from Nike. I _ • Working w s ng Homeland Garden Show, annually held at the MSU Pavilion, to promote ,:. Reuse-A-Sb,oe.prograrri,:We rVill be giving away basketballs made from recycled athletic shoes on t; =.3. opening day,.and collecting shoes throughout the event, which is scheduled for March 16-19,2006. • Sponsored and. osted tie:'"national awareness campaign, America Recycles Michigan Kick Off vend;'a wprkih'op on hour to champion and promote recycled content purchasing in an prganizatio Continue plat nin'g for t}e'Tri-County Waste Reduction Awards Program. Mailed "WItAP'er" • newsletter to ocaJ.businesses acid other organizations to help promote the America Recycles wo kshop.'to'.'l crheld ori'Octol er 25,2005. - • <WRAP.is.fa}fegionfil.programinvolving COL,1:L,and Ingham,Eaton and Clinton Counties. Awards are.given'in :five eate9ories for recycling and waste reduction related activities. • Took 335i3'p one calls on the WRS hotline. • Serviced our 44.62M e'Billy Trash Cart customers and thousands of bag customers. .ors • Collecfed-360'toris'of yard waste. • Collected 2 .9 tons,of ryclables . -j, i;•y 'tFt, ! £). . ,. ens:: r, LANSYNG WASTEWATER DIVISION P 1THLY STATUS REPORT SEPTEM 3ER 2005 OPERATIONS • Biosolids management contractor continued to haul stabilized biosolids to land application sites. • Working with the technical maintenance staff to automate the operation of the lime transfer,mixing, and feed system through SCADA for biosolids stabilization. • Operations staff is taking grab influent samples to form a 24 hour composite mixed sample for lab analysis. Maintenance working on obtaining a new sample pump. • Operations staff replacing lost(through backwashing)tertiary filter media with new carbon. MAINTENANCE • Technical maintenance staff continuing work on installation of VFDs at frances park pump station. • Electricians working with contractors to perform cleaning and testing of major electrical contacts on South Plant. • Replacing carbon at odor control systems for Frances Park Pump Station,Lansing Avenue Pump Station, and Okemos Road Pump Station. • Replacing pumps at Potter Park Pump Station. • Plant maintenance working with operations staff to complete cleaning of fine air bubbler systems in North and South Plants Aeration Tanks. • Technical maintenance staff coordinating the installation of the new electrical energy conditioning unit with plant lab staff. • Corrosive atmosphere causing problems with the electrical switchgear at Scott Park Pump Station. Timers for tie-breakers failed. In process of replacing timers. • #3 pump at lansing avenue pump station back in service after rebuilding completed. Harton street pump station elevator work completed and checked out. ADMINISTRATION Michael Peiffer,Plant Operations Supervisor 33,Douglas Hartson,Equipment Operator 01/400,and Donald Adcock,Plant Operator 03/500,have retired under the TRI. Mechanical screen project: meeting with CTE Consultants to discuss proposal. Received two(2)proposals for Biosolids Management contract services. Proposals under review. Cheryl Kreindler of CH2M here to perform initial assessment of biosolids operations for National Biosolids Partnership— Environmental Management System(NBP-EMS) certification program. Review of Emergency Response Plan with Brian O'Boyle, City Safety Director. Division safety committee meeting. Defibrillator(AED)presentation. Began working on budget for FY 07. Working on RFQP for sewer rate modeling. Plant staff attends part three of four part NBP-EMS certification workshop. Contracting with FTC&H to complete the IPP MAHL Study with MDEQ. ENGINEERING DIVISION STATUS October 7, 2005 PERSONNEL/ADMINISTRATION (Last Updated 10/13/05) Administrative Aide — 28: Vacant. Hiring process on hold — might fill by transfer. Capital Projects Engineer-40: Hiring process underway. Applications closed 10/14/05. MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI —IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. STREET PROJECTS 01074 Gravel Streets, No.1 —Project Engineer— Parry Updated 10/13/05 Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Construction is complete, project close out complete. Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85058 S.Washington Ave Reconstruction —Project Engineer— Dykema/Parry Updated 10/13/05 Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is complete, with only punch list items remaining. 85059 S. Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 10/13/05 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The funds have been obligated and will proceed to bids in December 2005. Final Plans were turned in to MDOT October 7. Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer—Dykema Updated 10/13/05 Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Updated 10/13/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project will be sent to the Public Service Committee. The right of way will still be obtained from the BWL. 45045 Moores River Drive—Dykema/Parry. Updated 10/13/05 This project is currently under construction,with only the sanitary sewer and culvert lining being completed this fall. In the spring, the remainder of the work, including watermain replacement, milling and resurfacing between Cambridge and Frances Park,and total road reconstruction from Cambridge to West of Pettis to be completed in the spring. Issues with the ROW and the guard rail will be worked out over the winter. - 1 - 36307 200 Block South -Washington Square Streetscape-Project Engineer—Dykema/Parry Updated 10/13/05 Construction is complete. Remaining work includes installation of benches. A quote for coring and installation was received on October 3. Benches will be installed this fall. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5,2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BW L relocated power mid-April,so there was no longer a conflict. Claims for vibration damage and car damaged settled, but anew claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer,and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd. -Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues. MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9/04. Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. [Last Updated November 2, 2005]. 26071 East Grand River Avenue Bridge over the Grand River-Project Engineer—Project Engineer: Gamble FTC&H retained for Design and Construction Engineering Services. MDOT Grade inspection held on 10/21/2005. Preliminary plans under preparation. [Last Updated November 2, 2005]. SEWER PROJECTS 25089 CSO Ph II Seg 5 - Lansing Ave Pump Station -Contractor: Davis Const -Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. - Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044-Contractor: - E.T. MacKenzie - Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated October 17, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. - Project Engineer: Ahmad Project is complete. Contractor working on completing the punch list. [Last Updated November 2, 2005]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Sewer in Whyte completed—leveling course placed.Project nearing completion. Last Updated October 17,2005 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Gamble Project is ahead of schedule. Almost all scheduled sewers planned to be installed this year are complete or are being worked on now. 36311 Printers Row (formerly Kerr House Development): Water main installed. Sewer being installed. . Last Updated October 17, 2005 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie - Project Engineer: Danke Working with CSX to match road grades on Larch. Curb and Gutter installed on Larch north of tracks. Rebuilding North East Street south of Lake Lansing. Leveling course place in McKinley from High to old railroad grade. Sewer work continues on McKinley between Larch and the railroad grade. Last Updated October 17,2005 36309 CSO PH IV SEG 3—013 West—Design - 2 - Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3—023—Design—Project Engineer: Danke Final plans are being reviewed and readied forbidding. Noise waiver public hearing scheduled for 11/21/05. Bid opening scheduled for 12/20/05. Streetscape plans are being developed for the Michigan Ave. corridor that includes the use of rain gardens and other streetscape improvements. Access plans for businesses are being developed as well as signing for businesses. Met with Sparrow about access issues. . Last Updated October 17, 2005 xxxx 2005 Misc. Sewer Construction - Project Engineer: Ahmad Cost estimates prepared. Project includes Eight sanitary and One storm sewer locations. Bid opening 11/29/05,,. [Last Updated November 2, 20051. 14141 TRPS, SSO Elimination /Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad 32 segments of root treatment;25 segments of Grouting;and 21 segments of CIPP lining complete.[Last Updated November 2, 2005]. 14142 TRPS, SSO Elimination /Open-Cut Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad Sewer installation and road paving 100%complete. Restoration work and punch list completion in progress. .[Last Updated November 2, 2005]. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer—Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance under process. B: Procurement Contract: Cost revision/reduction finalized with Amitech USA and contract preparation in progress. [Last Updated November 2, 2005]. 6B0001 BRPS, Contractor: -E.T. MacKenzie, Project Engineer—Ahmad Force Main between BRPS and NAPS complete. Concrete and masonry work for PS building and Electrical / Mechanical installation and outside / grading work substantially complete. Transformer installed by BWL, energized. [Last Updated November 2, 2005]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01078 2005 Manhole Insert Program —Project Engineer: Danke Final Report submitted August 2005. Over 1700 inserts installed reducing inflow by an 5.0 cfs. Since 2002, the inflow has been reduced 26.6 CFS. Last Updated October 17, 2005 47066 Potter Park 1/1 Study—Consultant— Malcolm Pirnie/DC Engineering -Project Engineer: Danke O&M is unable at this time to complete the cleaning of the catch basins at the Zoo due to work load. Camera issue is unresolved. Last Updated October 17, 2005 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Project Complete. [Last Updated November 2, 2005]. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE].. [Last Updated November 2,2005]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ-Project Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. . [Last Updated November 2, 2005]. 46118 O&M Complex RAP -Consultant DLZ - Project Engineer—Ahmad. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01.Additional/Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. [Last Updated - 3 - November 2, 2005]. 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ-Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. "Last Updated November 2,2005". 46093 Diamond Reo RAP -Consultant DLZ - Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. "Last Updated November 2, 2005". * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk - Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits) and North Side Jolly Rd (Tranter to Dunckel)were on the original contract. Prudden Street (Saginaw to May), S. Cedar(East Side from Hazel to 1-496) and S. Cedar(West Side from Baker to Bridge over CN Railroad)were added to the contract- Project Complete. Last Updated October 17, 2005. 01079 2005 Sidewalk Repair"A"—Project Manager: Brian Love An area bounded by the streets of Wood, Northampton Way, Barritt and Post Oak Lane and an additional area bounded by Maple Hill, Cavanaugh, Cedar and Hunter Blvd. Spot repair of concrete sidewalk and installation of sidewalk ramps. Contract awarded to Audia Concrete Construction. Work to begin October 24, 2005 and be completed this year. Last updated October 17, 2005. 01080 2005 New Sidewalk - Project Manager: Brian Love S. Cedar(Miller to Kaynorth), S. Martin Luther King (Northrup to Jolly) and N. Martin Luther King (Bridge over the Grand River to N. Grand River Ave)-Apparent low bidder is H&C Earthworks. Project to begin in Spring 2006. Last Updated October 17, 2005. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements— Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated October 17, 2005. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields): - Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. "Last Updated November 2,2005". Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards:Construction complete. Working on centerline description of relocated American Road. Last Updated October 17, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction - 4 - Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes: Working on easements. Last Updated October 17, 2005 37075 East Village -Boys Training site: Working with developer on road acceptance. Last Updated October 17, 2005 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Project under review. Last Updated October 17, 2005 28050 US 127 Noise Wall—Project Manager—Bill Bergman MDOT funding approved. Project estimate near$5,000,000. City share estimated at$500,000. Design completed by MDOT week of July 5. Award delayed pending resolution of Lansing Township funding to help with City share. Meeting with DDA on September 7 and October 5, 2005 not productive. Still negotiating with Township. Need to determine a funding plan before public meeting. MDOT will still need several months of administrative and detail work after the local funding is determined and prior to award. Failure to award during this Sate fiscal year (October 2006)will result in forfeit or the grant. Last Updated October 13, 2005. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved, work not yet started by developer. "Last Updated October 17,2005". T:\data\WP\DATA\PROGRESS\05PROGRPTSI October 7 2005.DOC - 5 - ICT-07-2005 08:09' From:CITY OF LANSING 0&M 517 483 4483 To:517 483 60U-� Public Service Department Monthly Status .Report Street, Surface, Sewer and 'Waste Reduction Services September 2005 OPERATIONS AND MATNT.ENANCE Strect Section • Worked with the Board of Water and Light(B WL)to restore dozens of Lead Service replacement open road cuts. • Also worked closely with the Board on the Oakland Drive Lane Closures and Concrete Road Restorations. • The BWL,has'met witlA e"Assistant Operations Superintendent and has requested more Detailed Billing and cost comparisons to their staff and general contractors. The Operations Division welcomes the opportunity to work with the Board to cut cost and create accountability. • Operations has continued the asphalt resurfacing projects throughout the city along with the wedging and`skin paving that is needed on many roads. • The Operations Division partnered with the MDOT to.rehabilitate Main Street between Clare Street and Martin L- King.Blvd.I The Division removed the asphalt conducted concrete joint repair and resurfaced the roadway in 3-day's. • We continue to evaluate,,iaff trai.n.ing, procedural and process review to determine if there are any areas, we might-be able to improve quality, work smarter and safer, cut cost and increase productivity, .,'[has is ongoing. • The operations division conducted crack sealing, throughout the Sanitary Treatment Plant Complex to protect l'he new asphalt that was placed over. a year ago. The sealing will add numerous years of life expectancy to the asphalt. . • DaY'to dr actiwi tes included, Pothole Patrol patching and 24-hour pothole response, sidewalk wedging,,crack sealing citywide and State Highway Maint, A t- F Ul.1-yj I-cuuD e1O;uv r ram;1.1 IT Ur LHIV51NLZ1 U&I'I J1 f 40,) `t`tOJ I O Jl f `tOJ Ol'JOG Waste Reduction Services • Held Regional E-waste Collection in Recycling Transfer Station on 17'h: collected 33,895 lbs, of computers,television sets, and.other electronic waste from 325 vehicles • Held Regiondl:.Bbok and:Textile Collection at Ingham County Road Commission Garage on 241h: _Collected 28,020 lbs of books, 6500 lbs of clothes,4340 lbs of magazines and catalogs, 2480 lbs of phonebooks` iid 1,22011is of,cardboard from 335 vehicles. • Provided school-wide recycling program kick-off assemblies at Sankofa Shule Charter School, Appx. 200 children,K-8; VNoodcreek Elementary school,6 presentations made to appx. 250 children,K-5 'rand Forest View Elementary school, Appx.250 children,K-5, included demonstratiowof curbside recycling truck. • Began school recycling poster design project whereby a vendor will be selected to develop and produce posters,which u►ill be used to promote recycling in Lansing schools. • Completed the project whereby NikeGrind material was'used to resurface the playground area at Potter Pork.,NikeGrind,is composed of ground up athletic shoes like those collected in our Reuse- A-Shoe:'aragr}a ti, `I he project was partially funded by a$20,000 grant from Nike. • Working with1ansing Home"find Garden Show, annually held at the MSU Pavilion, to promote Reuse-A-Sboe,Program. We will be giving away basketballs made from recycled athletic shoes on Opening day and collecting shoes throughout the event, which is scheduled for March 16-19,2006. • S ponsgirpd rind hosted th6 national awareness campaign, "America Recycles"Michigan'Kick Off Event,'a workshop on how to champion and promote recycled content purchasing in an organization, • Conti.nue pl an ning for the`Tri-County Waste Reduction Awards Program. Mailed "WRAP'er" newsletter ta`local businesses and other organizations to help vromote the America Recycles workshop t6be held on`October 25,200S. • W.RAP,is a regional program,involving COL, EL, and Ingham,:Eaton and Clinton Counties. Awards are given in,Five categories £or recycling and waste reduction related activities. • Took 3353 pone dills on the WRS:[iodine. • Serviced our...4462 Blue Billy Trash Cart customers and thousands of bag customers. • Collecfed,360 tons'of;yard waste. • Collected 2�--Ions of recyclables LANSYNG WASTEWATER DIVISION N_ iTHLY STATUS REPORT SEPTEMBER 2005 OPERATIONS Biosolids management contractor continued to haul stabilized biosolids to land application sites. Working with the technical maintenance staff to automate the operation of the lime transfer,mixing, and feed system through SCADA for biosolids stabilization. Operations staff is taking grab influent samples to form a 24 hour composite mixed sample for lab analysis. Maintenance working on obtaining a new sample pump. Operations staff replacing lost(through backwashing) tertiary filter media with new carbon. VIAINTENANCE Technical maintenance staff continuing work on installation of VFDs at frances park pump station. Electricians working with contractors to perform cleaning and testing of major electrical contacts on South Plant. Replacing carbon at odor control systems for Frances Park Pump Station, Lansing Avenue Pump Station,and Okemos Road Pump Station. Replacing pumps at Potter Park Pump Station. Plant maintenance working with operations staff to complete cleaning of fine air bubbler systems in North and South Plants Aeration Tanks. Technical maintenance staff coordinating the installation of the new electrical energy conditioning unit with plant lab staff. Corrosive atmosphere causing problems with the electrical switchgear at Scott Park Pump Station. Timers for tie-breakers failed. In process of replacing timers. #3 pump at lancing avenue pump station back in service after rebuilding completed. Harton street pump station elevator work completed and checked out. VDMINISTRATION Michael Peiffer, Plant Operations Supervisor 33, Douglas Hartson, Equipment Operator 01/400, and Donald Adcock, Plant Operator 03/500, have retired under the TRI. Mechanical screen project: meeting with CTE Consultants to discuss proposal. Received two (2)proposals for Biosolids Management contract services. Proposals under review. Cheryl Kreindler of CH2M here to perform initial assessment of biosolids operations for National Biosolids Partnership— Environmental Management System(NBP-EMS) certification program. Review of Emergency Response Plan with Brian O'Boyle, City Safety Director. Division safety committee meeting. Defibrillator(AED)presentation. Began working on budget for FY 07. Working on RFQP for sewer rate modeling. Plant staff attends part three of four part NBP-EMS certification workshop. Contracting with FTC&H to complete the IPP MAHL Study with MDEQ. v� S I CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. 732 City Hall II I Lansing, MI 48933 Tony Benavides,Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 November 3, 2005 `J Debbie Miner City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from the meeting held September 8, 2005. Please place these minutes on file. Respectfully submitted, Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.Itr REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE SEPTEMBER 8, 2005 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Nancy Norton, Shirley Rodgers, Alfreda Schmidt, and Brian Surgener ABSENT: Matt Flechter STAFF: Bill Bergman and David Berridge VISITORS: None 1) CALL TO ORDER— Vice-Chair Bloomberg called the meeting to order at 11:45 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Bloomberg noted that the agenda stands as submitted. Mr. Bloomberg excused the absence for Mr. Flechter. 2) CITIZEN COMMENTS— None. 3) APPROVAL OF MINUTES —August 18, 2005 Ms. Schmidt moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for the meeting held August 18, 2005, as presented. 4) ACTION ITEMS —None. 5) REPORT OF OFFICERS — Monthly Divisional reports were distributed in Board packets. Additional information was reported and discussed. Engineering Division — a. Lansing Avenue Pump Station- Mr. Berridge provided a brief summary of the on- going Davis Construction litigation. Public Service Board Page 2 September 8, 2005 b. US 127 Noise Wall—List was not updated. Mr. Bergman reported that Lansing Township has changed their position with regard to their share of funding for this project. c. Moores River Drive—Mr. Baerman noted that the Moores River Drive Project needs to be added to the Streets Projects section in the Engineering report. d. Mr. Bloomberg asked if a response was ever sent to Ms. Eveleth regarding road repair questions raised at the August meeting. Mr. Berridge reported that Mr. Rose, Operations and Maintenance (O &M), Assistant Superintendent, checked on the concern that was raised regarding the newly resurfaced area on Mt. Hope Avenue. Mr. Rose has made a recommendation noting that the paving mixes are stable. Wastewater Division—Nothing additional was reported. Solid Waste Section—Nothing additional was reported. Operations & Maintenance Division—Ms. Rodgers reported that Mr. Jim Campfield, O &M Superintendent, will be retiring September 14, 2005. 6) DIRECTOR'S REPORT—Mr. Berridge reported the following information: •Moores River Drive—Mr. Berridge noted the project involves a 2,000 foot stretch of roadway where reconstruction and restoration will occur. Sewer relocation is also planned as part of this project. Effort is being made to complete the project this year. A discussion ensued regarding the project. -Targeted Retirement Incentive—Mr. Berridge explained that the retirement incentive was offered in an effort to help balance the budget. To date, 41 employees have applied. It is anticipated that 45-50 will be leaving under the program. September 14, 2005, is the final day to participate. Mr. Berridge continued to explain that the budget was funded with vacancies already in place so there will be 75 days of payroll that will need to be covered. -Mr. Berridge reported that Mr. Campfield will be retiring after 25 years with the City, 13 of which were at the O & M Division. Mr. Victor Rose was selected to fill the vacant Assistant Superintendent position. Mr. Berridge noted that Mr. Rose has 25 years of experience. -Garage Consolidation—Mr. Berridge explained that a new Executive Order for 2005 was issued whereby the City's 3 garages would eventually be consolidated into one under the supervision of a fleet manager. Mr. Baerman asked if there were any potential buyers for City property that may become available. Mr. Berridge stated there is some interest. There are particular challenges in moving the Oak Park Complex to another facility. Mr. Surgener asked if buildings were deteriorating that will need to be fixed or if the goal is to just save money. Mr. Berridge Public Service Board Page 3 September 8, 2005 stated some buildings have deteriorated due to lack of maintenance and age. There will be a reduction in personnel which translates to a savings. Mr. Surgener noted that the savings on infrastructure is not evident since spending will be necessary in order to repair facilities. Mr. Surgener noted that the only savings appeared to be from a reduction in staff. Mr. Berridge noted that it is still to be determined if all three group field functions can be achieved at one site. Mr. Berridge noted that the Oak Park staff has gone from eleven to four and much of the work has moved away from this facility to O &M's Service Garage. This has accounted for an accrual in savings due to not filling vacant positions. Mr. Berridge reported that there will be a public hearing September 12, 2005. Mr. Berridge referred to a copy of the Garage Consolidation Plan that was distributed in Board packets asking Board members to review the material. -Mr. Copedge asked if Waverly Road, south of Jolly and north of Moores River Drive, is scheduled for repair. 7) PENDING ITEMS -None. 8) COMMUNICATIONS —None. 9) ADJOURNMENT— The meeting adjourned at 1:07 p.m. Respectfully Submitted, jift-��� Faith Rach Recording Secretary P:\PUBSVCBD\Minutes\9-8-05 ENGINEERING DIVISION STATUS August 31, 2005 PERSONNEL/ADMINISTRATION Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle(5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. STREET PROJECTS 01074 Gravel Streets, No.1 -Project Engineer-Parry Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Construction is complete, project close out is underway. 01076 Gravel Streets, No.2-Project Engineer-Parry Paving Gravel Streets Kenbrook LaBelle to MILK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg This project has been discontinued, due to resident opposition Collins Road Reconstruction- Project Engineer- Dykema Project has been rescheduled for 2008 Federal Funding 85058 S.Washington Ave Reconstruction-Project Engineer-Dykema/Parry Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is complete,with only punch list items remaining. 85059 S.Washington Ave Reconstruction Project Engineer-Dykema/Parry Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The funds have been obligated and will proceed to bids. Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer-Dykema Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue-Parry Revised plans were received. The Act 285 review is completed and right of way can be obtained. Final plans are being worked on. The BW L issues have been addressed and we are working with them to get the transfer of jurisdiction. A meeting with residents is scheduled for September 14, 2005 to discuss the project. - 1 - 36307 200 Block South -Washington Square Streetscape - Project Engineer- Dykema Construction is complete. Remaining work includes installation of benches. The kiosks were installed in November. City O&M crews performed all of the removal work. L&L Construction poured the new curbs and sidewalk. City O&M crews placed the asphalt and performed restoration work.The project was coordinated with transportation to place new meter poles during the sidewalk pour. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. DLZ reserving Task V shop drawing review funds(-$4,000)even though Tasks I-IV exceed contract limit. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BWL relocated power mid-April, so there is no longer a conflict. Claims for vibration damage and car damaged settled, but anew claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication recommended to MDOT. All concrete poured. Remaining work is painting,guardrail,some grading and seeding, and clean up. Expect opening to traffic August 8. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd. -Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues. MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan.DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 219/04.Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. 26071 East Grand River Avenue Bridge over the Grand River-Project Engineer- Project Engineer: Gamble Design and Construction Engineering Services RFP received on June 16,2005. Recommendation of FTCH was forwarded to the Mayor for his signature. Kickoff meeting with stakeholders tentatively scheduled for September 9, 2005. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. 38072 CSO PH III Seg 5 -044-Contractor: -E.T. MacKenzie - Project Engineer: Danke The final pay estimate and final change order is being circulated for signature. 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project is complete. Contractor working on completing the punch list. 27064 CSO PH IV SEG 1 -018E-Contractor: E.T. MacKenzie-Project Engineer: Danke Massachusetts south of Lake Lansing repaved. Sewer in Vermont completed-leveling course placed. Storm sewer replaced in New York between Whyte and North. Flat work completed on this section of New York. Sewer main installed on North between Vermont and New York. 17043 CSO PH IV SEG 2-018N A-Contractor: Dunigan Brothers -Project Engineer: Gamble Project is ahead of schedule. Almost all scheduled sewers planned to be installed this year are complete or are being worked on now. 36311 Printers Row (formerly Kerr House Development): Separation plan of St. Joseph between Grand and Cherry was moved forward to coordinate infrastructure development for this project. This activity will be added to 018N-part Ajob. Work will begin in Mid-September. 17044 CSO PH IV SEG 2-018N B-Contractor: E.T. MacKenzie-Project Engineer: Danke Bore in McKinley being performed. Sanitary sewer and water installed in Larch between Grand River and Liberty. Old brick sewer in Larch to be replaced. 2 - 36309 CSO PH IV SEG 3—013 West—Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3—023—Design Commercial investigations are substantially complete. Walk thru was completed and final plans are being drafted. Streetscape plans are being developed for the Michigan Ave. corridor that includes the use of rain gardens and other streetscape improvements. xxxx 2005 Misc. Sewer Construction -Project Engineer: Ahmad Cost estimates prepared. Project includes eight sanitary and two storm sewer locations, scope to be finalized per availability of funds. 14141 TRPS, SSO Elimination /Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad 32 segments of root treatment; 25 segments of Grouting; and 21 segments of CIPP lining complete.Work was suspended after 12/22/04 for about six months to observe root treatment effects and resumed on 5/31/05. Expected completion July 15, 2005. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad Sewer installation and road paving 100% complete. Restoration work and punch list completion in progress. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer—Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance and availability of funds under review. B: Procurement Contract: Cost revision/reduction finalized with Amitech USA. Contract to be signed in conjunction with Installation Contract outcome. 6B0001 BRPS, Contractor: -E.T. MacKenzie, Project Engineer—Ahmad Force Main between BRPS and NAPS mostly complete. Concrete and masonry work for PS building complete. Roof, Electrical/Mechanical installation and outside/grading work in progress. Transformer pad design issues being resolved with BWL. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01078 2005 Manhole Insert Program— Project Engineer: Danke Report submitted June of 2005 with the work completed to date. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering - Project Engineer: Danke Study awarded. Task 1- Condition assessment is ongoing. Sewer taping, plan inspection and dye testing ongoing. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Project Complete. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ-Project Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer—Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01.Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ - Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. - 3 - 46093 Diamond Reo RAP -Consultant DLZ -Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk - Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits), North Side Jolly Rd (Tranter to Dunckel) Notice of Award given to Tom's Advanced Paving. Project to begin Late April/Early May 2005 MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2005 when site demolition is complete. Pole location and sidewalk location laid out in the field. Working with MDOT on ROW issues. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields):-Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Working on acceptance of relocated American Road. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes:Working on easements Race Mill: Extension of storm sewer. Reviewing as-builts. 37075 East Village -Boys Training site: Letter sent regarding notices of non-compliance. Working with developer to complete these items. XXXX Motor Wheel Saginaw Aquifer Remediation project: Project under construction. Project is substantially complete. 28050 US 127 Noise Wall—Project Manger—Bill Bergman MDOT funding approved. City share not determined. Design completed by MDOT week of July 5. The planned contract award date of early January 2006 can be met. Steve Hayward told Bergman on April 25, 2005 that Lansing Township will not fund the local share as they had previously offered. Need to determine a funding plan before public meeting. Plan to schedule public meeting late August. 34032 Ionia Street Sanitary sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application submitted for construction of 237 feet of 8" Sanitary Sewer in Ionia ROW. T:\data\WP\DATA\PROGRESS\05PROGRPTSJAugust 31, 2005.DOC - 4 - LANSYNG WASTEWATER DIVISION i\ 1THLY STATUS REPORT AUGUST 2005 OPERATIONS • Attempting to identify the inert material settled in the bottom of the south aeration tanks. The material is compacted and very difficult to remove. Operations staff working to break up and remove the material from the tanks. • Biosolids management contractor continued to haul stabilized biosolids to land application sites. • Working with the technical maintenance staff to automate the operation of the lime transfer,mixing, and feed system through SCADA for biosolids stabilization. MAINTENANCE • Technical maintenance staff continuing work on installation of variable frequency drives (VFDs)at Frances Park pumping station. • Corrosion causing some HVAC failures at Scott Park pumping station. Corrosive atmosphere causing problems with the electrical switchgear also. • #3 pump at Lansing Avenue pumping station pulled and dismantled for rebuild. • Harton street pumping station elevator work nearly complete. • Plant maintenance staff completed installation of new collection equipment in three primary clarifiers. ADMINISTRATION • Melvin Johnson, Utility Maintenance Worker 02/400 retired under the early incentive plan. • Eric Fogg,HVAC Specialist 30 froze his retirement and left employment. • Don Adock,WW plant operator 03/500 retiring on Sept 141'(last official day). Mechanical screen project: meeting with EarthTech Consultants to discuss proposal. • Re-submitted(after changes)the"request for qualifications proposal'(RFQP) for biosolids management to the Finance Department for processing. • Submitted RFQP for the tertiary filter building improvements project to the Finance Department for processing. • Held two division staff strategic brainstorming meetings at O&M in preparation for FY07 budget year. • Industrial Pretreatment Program(IPP) staff scheduling training for completion of"maximum allowable headworks loading" (MARL) study with MDEQ. • Division safety committee meeting. • Lab completed DMR QA 25 certification through MDEQ/EPA. p ENGINEERING DIVISION STATUS August 31, 2005 PERSONNEL/ADMINISTRATION Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ.Working on short term improvements referenced in the ACO. STREET PROJECTS 01074 Gravel Streets, No.1 —Project Engineer—Parry Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Construction is complete, project close out is underway. 01076 Gravel Streets, No.2— Project Engineer—Parry Paving Gravel Streets Kenbrook LaBelle to MLK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg This project has been discontinued, due to resident opposition Collins Road Reconstruction—Project Engineer— Dykema Project has been rescheduled for 2008 Federal Funding 85058 S.Washington Ave Reconstruction—Project Engineer—Dykema/Parry Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is complete,with only punch list items remaining. 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The funds have been obligated and will proceed to bids. Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer-Dykema Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Revised plans were received. The Act 285 review is completed and right of way can be obtained. Final plans are being worked on. The BWL issues have been addressed and we are working with them to get the transfer of jurisdiction. A meeting with residents is scheduled for September 14, 2005 to discuss the project. - 1 - 36307 200 Block South -Washington Square Streetscape -Project Engineer- Dykema Construction is complete. Remaining work includes installation of benches. The kiosks were installed in November. City O&M crews performed all of the removal work. L&L Construction poured the new curbs and sidewalk. City O&M crews placed the asphalt and performed restoration work.The project was coordinated with transportation to place new meter poles during the sidewalk pour. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. DLZ reserving Task V shop drawing review funds(-$4,000)even though Tasks I-IV exceed contract limit. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BWL relocated power mid-April, so there is no longer a conflict. Claims for vibration damage and car damaged settled, but anew claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication recommended to MDOT. All concrete poured. Remaining work is painting,guardrail,some grading and seeding, and clean up. Expect opening to traffic August B. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd.-Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues.MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9/04.Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. 26071 East Grand River Avenue Bridge over the Grand River- Project Engineer-Project Engineer: Gamble Design and Construction Engineering Services RFP received on June 16, 2005. Recommendation of FTCH was forwarded to the Mayor for his signature. Kickoff meeting with stakeholders tentatively scheduled for September 9, 2005. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const- Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. - Project Engineer: Gamble Project is Complete. 38072 CSO PH III Seg 5 -044 -Contractor: -E.T. MacKenzie - Project Engineer: Danke The final pay estimate and final change order is being circulated for signature. 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project is complete. Contractor working on completing the punch list. 27064 CSO PH IV SEG 1 -01 BE-Contractor: E.T. MacKenzie-Project Engineer: Danke Massachusetts south of Lake Lansing repaved. Sewer in Vermont completed-leveling course placed. Storm sewer replaced in New York between Whyte and North. Flat work completed on this section of New York. Sewer main installed on North between Vermont and New York. 17043 CSO PH IV SEG 2-018N A-Contractor: Dunigan Brothers -Project Engineer: Gamble Project is ahead of schedule. Almost all scheduled sewers planned to be installed this year are complete or are being worked on now. 36311 Printers Row(formerly Kerr House Development): Separation plan of St. Joseph between Grand and Cherry was moved forward to coordinate infrastructure development for this project. This activity will be added to 018N-part Ajob. Work will begin in Mid-September. 17044 CSO PH IV SEG 2-018N B-Contractor: E.T. MacKenzie - Project Engineer: Danke Bore in McKinley being performed. Sanitary sewer and water installed in Larch between Grand River and Liberty. Old brick sewer in Larch to be replaced. 2 - 36309 CSO PH IV SEG 3—013 West— Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3—023—Design Commercial investigations are substantially complete. Walk thru was completed and final plans are being drafted. Streetscape plans are being developed for the Michigan Ave. corridor that includes the use of rain gardens and other streetscape improvements. xxxx 2005 Misc. Sewer Construction - Project Engineer: Ahmad Cost estimates prepared. Project includes eight sanitary and two storm sewer locations, scope to be finalized per availability of funds. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad 32 segments of root treatment; 25 segments of Grouting; and 21 segments of CIPP lining complete.Work was suspended after 12/22/04 for about six months to observe root treatment effects and resumed on 5/31/05. Expected completion July 15, 2005. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad Sewer installation and road paving 100%complete. Restoration work and punch list completion in progress. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer—Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance and availability of funds under review. B: Procurement Contract: Cost revision/reduction finalized with Amitech USA. Contract to be signed in conjunction with Installation Contract outcome. 6B0001 BRPS, Contractor: - E.T. MacKenzie, Project Engineer—Ahmad Force Main between BRPS and NAPS mostly complete. Concrete and masonry work for PS building complete. Roof, Electrical/Mechanical installation and outside/grading work in progress. Transformer pad design issues being resolved with BWL. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks"like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01078 2005 Manhole Insert Program—Project Engineer: Danke Report submitted June of 2005 with the work completed to date. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Study awarded. Task 1-Condition assessment is ongoing. Sewer taping, plan inspection and dye testing ongoing. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Project Complete. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ-Project Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. 46118 O&M Complex RAP -Consultant DLZ- Project Engineer—Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ -Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. - 3 - 46093 Diamond Reo RAP -Consultant DLZ - Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk - Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits), North Side Jolly Rd (Tranter to Dunckel) Notice of Award given to Tom's Advanced Paving. Project to begin Late April/Early May 2005 MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2005 when site demolition is complete. Pole location and sidewalk location laid out in the field. Working with MDOT on ROW issues. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields):- Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Working on acceptance of relocated American Road. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes: Working on easements Race Mill: Extension of storm sewer. Reviewing as-builts. 37075 East Village -Boys Training site: Letter sent regarding notices of non-compliance. Working with developer to complete these items. XXXX Motor Wheel Saginaw Aquifer Remediation project: Project under construction. Project is substantially complete. 28050 US 127 Noise Wall—Project Manger—Bill Bergman MDOT funding approved. City share not determined. Design completed by MDOT week of July 5. The planned contract award date of early January 2006 can be met. Steve Hayward told Bergman on April 25, 2005 that Lansing Township will not fund the local share as they had previously offered. Need to determine a funding plan before public meeting. Plan to schedule public meeting late August. 34032 Ionia Street Sanitary sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application submitted for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW. T:\data\WP\DATA\PROGRESS\05PROGRPTSJAugust 31, 2005.DOC - 4 - LANST1vG WASTEWATER DIVISION M THLY STATUS REPORT AUGUST 2005 OPERATIONS • Attempting to identify the inert material settled in the bottom of the south aeration tanks. The material is compacted and very difficult to remove. Operations staff working to break up and remove the material from the tanks. • Biosolids management contractor continued to haul stabilized biosolids to land application sites. • Working with the technical maintenance staff to automate the operation of the lime transfer,mixing, and feed system through SCADA for biosolids stabilization. MAINTENANCE • Technical maintenance staff continuing work on installation of variable frequency drives(VFDs) at Frances Park pumping station. • Corrosion causing some HVAC failures at Scott Park pumping station. Corrosive atmosphere causing problems with the electrical switchgear also. • #3 pump at Lansing Avenue pumping station pulled and dismantled for rebuild. • Harton street pumping station elevator work nearly complete. • Plant maintenance staff completed installation of new collection equipment in three primary clarifiers. ADMINISTRATION • Melvin Johnson,Utility Maintenance Worker 02/400 retired under the early incentive plan. • Eric Fogg,HVAC Specialist 30 froze his retirement and left employment. • Don Adock, WW plant operator 03/500 retiring on Sept 14t'(last official day). Mechanical screen project: meeting with EarthTech Consultants to discuss proposal. • Re-submitted(after changes) the"request for qualifications proposal"(RFQP) for biosolids management to the Finance Department for processing. • Submitted RFQP for the tertiary filter building improvements project to the Finance Department for processing. • Held two division staff strategic brainstorming meetings at O&M in preparation for FY07 budget year. • Industrial Pretreatment Program(IPP) staff scheduling training for completion of"maximum allowable headworks loading" (MARL) study with MDEQ. • Division safety committee meeting. • Lab completed DMR QA 25 certification through MDEQ/EPA. CITY OF LANSING ti Gl .. PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. - " CLEF ; j 732 City Hall C H L Cs P Lansing, MI 48933 Tony Benavides,Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 September 14, 2005 Debbie Miner City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from the meeting held August 18, 2005. Please place these minutes on file. Respectfully submitted, ljd'60��� Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.Itr REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE AUGUST 18, 2005 PRESENT: Ron Bloomberg, Matt Flechter, Shirley Rodgers, Alfreda Schmidt, and Brian Surgener ABSENT: Paul Baerman, Dale Copedge, and Nancy Norton STAFF: Bill Bergman, David Berridge, and Dean Johnson VISITORS: Donald M. Cote and Martha Eveleth 1) CALL TO ORDER— Chair Bloomberg called the meeting to order at 11:42 a.m., at the Wastewater Treatment Plant Administration Office. Due to the lack of a quorum, Mr. Bloomberg noted the Board will conduct an informal, Committee of the Whole meeting until other members arrive. Mr. Bloomberg thanked Board members for changing their schedules to meet today. Mr. Bloomberg excused absences for Mr. Baerman, Mr. Copedge, and Ms. Norton. 2) CITIZEN COMMENTS — Ms. Eveleth, speaking on behalf of the South Lansing Physical Environment Committee, noted concern about the bad condition of City streets and asked if the administration has ever considered a millage to be used exclusively for street maintenance and repair. Mr. Berridge explained that he is unaware if this discussion has occurred at the policy level, however, departmental staff have discussed the idea of a road millage. The only public vote on a street bond issue occurred in 1986. The purpose of this funding was to catch up with street repairs. The public vote was obligatory in order to receive ACT 51 funding. Mr. Berridge noted the bond expired in 2001. The gas tax paid the principal and interest on the bond; not tax dollars. Ms. Eveleth noted that the majority of the members of the South Lansing Physical Environment Committee are seniors and are willing to support a millage to pay for street maintenance and repair. Ms. Eveleth noted that Stabler Street has not been resurfaced since 1956. The street is very busy with hospital and daily traffic. The street has seriously deteriorated and is in dire need of repair. Ms. Eveleth asked how the Committee could take the issue of a millage, further. Public Service Board -Page 2 August 18, 2005 Mr. Johnson explained that Stabler and Stafford are on the list for re-surfacing this year. This will not be a total reconstruction however. There will be a base repair on the outside lanes and a milling project adjacent to curbs. Ms. Eveleth wanted to know if all of Stabler would be done or just south of Holmes. Ms. Eveleth also noted that the area where Willard intersects with Stabler is in very bad condition. Mr. Johnson stated he would check on the location limits of this resurface. Ms. Eveleth explained that there is concern with regard to the manner in which potholes are filled explaining that crews apply the asphalt and don't tamp it into place. Mr. Cote noted that there is heavy truck traffic on Stafford and Syringa. Mr. Cote stated that he has observed adequate personnel for traffic safety while filling potholes but the technique utilized is not adequate. The filled potholes are not tamped down which creates a series of bumps and rough roadway. Mr. Cote mentioned he has contacted the City on several occasions seeking information on the pothole filling procedure but has never received a call back. Mr. Cote noted there is not adequate inspection during or after the work has been performed. Ms. Eveleth explained that Mt. Hope Avenue was just completed and the edges of the roadway are already beginning to crumble. Ms. Eveleth asked if staff go back to make sure work has been done properly. Ms. Eveleth also wanted to know if some of the work is performed by contractors. Mr. Berridge noted that there is constant review by maintenance staff and engineers are available at anytime to inspect. Mr. Berridge explained that there is quality control in place during and after construction. Mr. Berridge also noted that repairs are complaint driven as well. Mr. Johnson stated that each year, an overall street assessment is completed. Ms. Eveleth asked for a list of all the streets that have been repaired; something that lists when streets were repaired and if every street is included. Mr. Johnson stated that the creation of such a list is a recent endeavor. The software tracking this information is new and as the work is completed, the list is updated. The software will help to track street conditions and deterioration schedule. 12:05 p.m. Ms. Rodgers arrived. Mr. Cote asked about the composition of materials used for pothole filling and resurfacing activities. A discussion regarding materials ensued. Mr. Cote pointed out that the street in front of a senior home located at 201 Jolly, has had several potholes filled recently but yet the surface is very rough. The whole surface is in need of repair. Mr. Berridge noted that this stretch of road is scheduled for repair before the end of the current construction season. Mr. Cote asked what has contributed to the humps and large gaps in the roadway surface. Mr. Johnson explained this is due to a lack of maintenance in a timely manner. Rutting is a sign of wear. Mr. Johnson explained there are approximately 400 miles of major and Public Service Board Page 3 August 18, 2005 local streets. Generally, the life expectancy of a roadway is 20 years. The roadway life can be extended if re-capped at the right time. Experience has shown that at least $7 million is needed annually to keep up with maintenance; and that is only if spent in the most efficient manner. Funding has not been consistent. Recently, general fund monies for street repair and maintenance have been taken away. Roadway repair and construction runs in conjunction with CSO projects which is reliant on terms and conditions of SRF loans for this program. The loans will only pay for the center portion of the roadway. Funding for the outer portion of the roadway must come from the City road budget. Ms. Rodgers explained that over the past six to seven years, the Legislature has mandated several activities but without funding. Municipalities and local agencies are compelled to carryout these mandates without receiving any additional funding so must utilize whatever funds that are at the agency's disposal. The public doesn't see where their money is being spent and assumes that monies are not being utilized for the good of the community. Generally, the public doesn't know about or understand these mandates. The funding limitations exist and representatives of public agencies must struggle with public perception and expectations. Mr. Cote stated he would like the Board to consider a tax for street maintenance. Mr. Surgener noted that citizens need to get involved in this process through complaints and communication. Ms. Eveleth stated she would support a"roads only" millage. Mr. Surgener explained there is the potential to make this happen through a public referendum. Mr. Berridge also noted that it is important to put together information that shows how far behind we are in keeping up with road repairs in order to justify a millage. Ms. Eveleth noted it would help for both groups to work together on this issue. Mr. Surgener explained that the citizens in Lansing want good roads. This has been a priority that the Public Service Board has been struggling with. The CSO program is a mandated program which takes the road dollars. However, all roads will be done eventually. Currently, there isn't enough money to keep up with repairs and maintenance. Mr. Bloomberg pointed out that road funding comes from the gas tax. Some of the money is earmarked for roads. As the gas tax dollars decrease, so does the state funding share to municipalities. The City's $8million/8year program was successful in focusing more attention on the problem. Roads have always been a big concern for the Public Service Department and the Public Service Board. If the public doesn't want general fund dollars to slip away from road funding, it is critical that they make this known. Mr. Bloomberg encouraged the idea of continuing to push for a road millage. Mr. Bloomberg asked that the Department get back with Ms. Eveleth on the limits of the current planned street repairs and get back with both the Board and Ms. Eveleth on the condition of the recent construction on Mt. Hope Avenue. Public Service Board Page 4 August 18, 2005 Mr. Surgener noted that members of the Public Service Board are willing to attend public meetings. 3) APPROVAL OF MINUTES—July 14, 2005 Mr. Flechter moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for the meeting held July 14, 2005, as presented. 4) ACTION ITEMS—Annual Election of Officers Mr. Surgener moved to nominate Mr. Flechter to serve as Chair, Mr. Bloomberg seconded and asked that nominations be closed. MOTION CARRIED UNANIMOUSLY. Ms. Rodgers moved to nominate Mr. Bloomberg to serve as Vice-Chair, Ms. Schmidt seconded and asked that nominations be closed. MOTION CARRIED UNANIMOULSY. Mr. Flechter assumed the position of Chair for the remainder of the meeting. 5) REPORT OF OFFICERS— Engineering Division -Mr. Bloomberg volunteered to continue as Engineering Division Officer. Wastewater Division - Mr. Surgener volunteered to continue as Wastewater Division Officer. Solid Waste Section - Ms. Schmidt volunteered to continue as Solid Waste Section Officer. Operations & Maintenance Division—Ms. Rodgers volunteered to serve as the Operations &Maintenance Division Officer. 6) DIRECTOR'S REPORT—Mr. Berridge reported the following information: -The Public Service Department has received a Grant from the Clean Michigan Initiative through MDEQ for$339,000 to assist with the Illicit Discharge Elimination Program. The Department expects to spend the grant money over the next 27 months. These funds will be used to cover Phase II stormwater activities through the permit program for the Grand River and the Grand River, Looking Glass, and Red Cedar Watersheds. In-house staff will be used to walk all water bodies to locate storm drains, pipes, and outfalls that drain to these water bodies in order to make certain there are no illicit discharges and to take action if there are. Also, there will be an inventory made of all outfalls. The goal is to make the flow to the Grand River and the watersheds as clean as possible and to Public Service Board Page 5 August 18, 2005 establish Best Management Practices. Mr. Berridge explained this is part of a coordinated regional effort that involves 20 communities in the Greater Lansing area. -Targeted Retirement Incentive (TRI)—Mr. Berridge explained that in an effort to downsize City government, City Council approved a budget with a targeted personnel reduction. The Public Service Department wage account was reduced by 10%. The TRI was offered to all workgroups with the exception of Department Heads and 911 employees. To date, the Retirement Office has received 62 notices of interest in the program. So far, 14 or 15 have actually signed up to retire. There are four more weeks for people to exercise the option to retire with this incentive. A large number of those showing interest in the option are Public Service Department employees. The administration will continue to look at areas to consolidate and re-assign duties. All vacated positions will stay in a holding pattern until after September 14, 2005. -Garage Consolidation—The City Council will be considering a proposal to consolidate garage activities which has an immediate potential savings for the City. -Construction Activities- --Work on S. Washington Avenue @ Edgewood Blvd. is completed. --Pennsylvania Avenue Bridge opening ceremony occurred August 8, 2005. •US-127 Noisewall—The City is close to scheduling a public meeting. -Wood Street Truck Traffic Issue—Mr. Berridge noted there have been several meetings at the staff and policy level. Sidewalk installation is currently under consideration. There has been a shift in focus from truck traffic to sidewalks. Because there are four separate entities that have various jurisdiction along Wood Street, figuring out how to fund sidewalk installation will be challenging. -Gravel Streets—Mr. Berridge reported that improvements to three gravel streets were rejected by City Council because of public outcry regarding the assessments. These streets are in areas where CSO work will never occur. -Low Income Sewer Credit—Mr. Berridge noted that thus far, 37 people have applied for and received sewer credits through the Sewer Credit Program. 2,500 people were potentially eligible to participate. The sewer credit should show up on their next Board of Water and Light billing statement. 7) PENDING ITEMS a. Report on Establishing Special Measuring for Sewer Rates—Mr. Bergman discussed information regarding the Board of Water and Light steam sale collections. b. Legislation Regarding Mandatory Recycling Fee—Mr. Flechter discussed this issue. Public Service Board Page 6 August 18, 2005 C. Update of QD Resolution—The CSO work has been completed in this location. The driveways were not modified. This may be a future safety project for the Planning and Neighborhood Development, Transportation Division. d. Update on CSO Grass Restoration—Mr. Bergman explained that the City is gathering information from other communities and MSU on grass reseeding to improve restoration efforts in areas where CSO work is completed. One important aspect of restoration is that the homeowner actively engage in the process by watering and maintaining the reseeded area. Suggested improvements with regard to top soil and seed will be incorporated into future CSO budgets. 8) COMMUNICATIONS — A letter from Ms. Anita O. Beavers, President of the Colonial Village Neighborhood Association, dated August 10, 2005, was received and placed on file. 9) ADJOURNMENT— The meeting adjourned at 1:20 p.m. Respectfully Submitted, Faith Rach Recording Secretary P:\PUBSVCBD\Minutes\8-18-05 ENGINEERING DIVISION STATUS July 29, 2005 PERSONNEL/ADMINISTRATION Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle(5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. STREET PROJECTS 01074 Gravel Streets, No.1 —Project Engineer—Parry Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Construction is complete, project close out is underway. 01076 Gravel Streets, No.2— Project Engineer—Parry Paving Gravel Streets Kenbrook LaBelle to MLK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg Bid opening was April 21,2005,with Tom's Advanced Paving being the low bidder. The public Hearing was held June 27. Several residents oppose the project and the assessments. A meeting with residents was held July 26,with many residents opposing the project. Collins Road Reconstruction—Project Engineer— Dykema Project has been rescheduled for 2008 Federal Funding 85058 S.Washington Ave Reconstruction—Project Engineer— Dykema/Parry Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is nearly complete. 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. Plans were submitted and the Grade Inspection held. The SHPO (State Historic Preservation Office) application was submitted July 22. Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer-Dykema Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Revised plans were received. The Act 285 review is completed and right of way can be obtained. Final plans are being worked on. The BW L issues have been addressed and we are working with them to get the transfer of jurisdiction. - 1 - 36307 200 Block South -Washington Square Streetscape-Project Engineer- Dykema Construction is complete. Remaining work includes installation of benches. The kiosks were installed in November. City O&M crews performed all of the removal work. L&L Construction poured the new curbs and sidewalk. City O&M crews placed the asphalt and performed restoration work.The project was coordinated with transportation to place new meter poles during the sidewalk pour. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. DLZ reserving Task V shop drawing review funds(—$4,000)even though Tasks I-IV exceed contract limit. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BWL relocated power mid-April, so there is no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication recommended to MDOT. All concrete poured. Remaining work is painting,guard rail,some grading and seeding, and clean up. Expect opening to traffic August 8. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd. -Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues. MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9/04. Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. East Grand River Avenue Bridge over the Grand River-Project Engineer—Project Engineer: Gamble Design and Construction Engineering Services RFP received on June 16, 2005. RFPs Under review and finalization for recommendation process.Award targeted for July 18, 2005. SEWER PROJECTS 25089 CSO Ph II Seg 5 - Lansing Ave Pump Station -Contractor: Davis Const -Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble The final pay estimate and final change order have been signed and are being processed. 38072 CSO PH III Seg 5 -044-Contractor: - E.T. MacKenzie -Project Engineer: Danke The final pay estimate and final change order is being circulated for signature. 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project is largely complete and some sections of remaining final paving in progress. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Massachusetts south of Lake Lansing repaved. Sewer in Vermont completed—leveling course placed. Storm sewer replaced in New York between Whyte and North. Flat work completed on this section of New York. Sewer main installed on North between Vermont and New York. 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Gamble Sanitary sewer in Lake Lansing installed. Bore in Harris Street. Water Main in Randall. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie-Project Engineer: Danke Bore in McKinley being performed. Sanitary sewer and water installed in Larch between Grand River and Liberty. Old brick sewer in Larch to be replaced. 36309 CSO PH IV SEG 3—013 West—Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3—023—Design Commercial investigations are substantially complete. The basis of design was presented to the Department - 2 - and the MDEQ on March 2, 2005. Walk thru scheduled for June. xxxx 2005 Misc. Sewer Construction -Project Engineer: Ahmad Cost estimates prepared. Project includes eight sanitary and two storm sewer locations, scope to be finalized per availability of funds. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad 32 segments of root treatment; 25 segments of Grouting; and 21 segments of CIPP lining complete. Work was suspended after 12/22/04 for about six months to observe root treatment effects and resumed on 5/31/05. Expected completion July 15, 2005. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad Sewer installation and road paving 100% complete. Restoration work and punch list completion in progress. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer-Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance and availability of funds under review. B: Procurement Contract: Cost revision/reduction finalized with Amitech USA. Contract to be signed in conjunction with Installation Contract outcome. 6B0001 BRPS, Contractor: - E.T. MacKenzie, Project Engineer-Ahmad Force Main between BRPS and NAPS mostly complete. Concrete and masonry work for PS building complete. Roof, Electrical/Mechanical installation and outside/grading work in progress.Transformer pad design issues being resolved with BWL. XXXX Sanitary Sewer System Master Plan Study 2003-Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system will be presented on April 7, 2005. 01078 2005 Manhole Insert Program-Project Engineer: Danke Work completed for the winter. Report due by June. 47066 Potter Park III Study-Consultant-Malcolm Pirnie/DC Engineering -Project Engineer: Danke Study awarded. Task 1- Condition assessment is ongoing. Sewer taping, plan inspection and dye testing ongoing. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer-Ahmad. Installation of gate completed. Change order quantities provided to WWTP for incorporation to project accounts. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 - requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer-Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer-Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ - Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. 46093 Diamond Reo RAP - Consultant DLZ- Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. - 3 - * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk- Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits), North Side Jolly Rd (Tranter to Dunckel) Notice of Award given to Tom's Advanced Paving. Project to begin Late April/Early May 2005 MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2005 when site demolition is complete. Pole location and sidewalk location laid out in the field. Working with MDOT on ROW issues. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields):- Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Working on acceptance of relocated American Road. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes:Working on easements Race Mill: Extension of storm sewer. Reviewing as-builts. 37075 East Village -Boys Training site: Letter sent regarding notices of non-compliance. Working with developer to complete these items. Kerr House Development: Redevelopment of St. Joseph between Grand and Cherry. Working with the developer on St. Joseph vacation. St. Joseph sewer separation in design. Due June. X)= Motor Wheel Saginaw Aquifer Remediation project: Project under construction. Project is substantially complete. 28050 US 127 Noise Wall —Project Manger—Bill Bergman MDOT funding approved. City share not determined. Design completed by MDOT week of July 5. The planned contract award date of early January 2006 can be met. Steve Hayward told Bergman on April 25, 2005 that Lansing Township will not fund the local share as they had previously offered. Need to determine a funding plan before public meeting. Plan to schedule public meeting late August. 34032 Ionia Street Sanitary sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application submitted for construction of 237 feet of 8" Sanitary Sewer in Ionia ROW. T:\data\WP\DATA\PROGRESS\05PROGRPTS\July 8, 2005.DOC - 4 - Public Service liepartment Monthly Status Report Street, Surface, Sewer, Recycling, Service Garage and Solid Waste July 2005 OPERATIONS AND MAINTENANCE Street Section • Potholes and utility cuts were repaired and restored. • Sawed, removed concrete, poured concrete sidewalks and curbs for the City and BWL. • Crack sealing and sidewalk wedging is being done when weather permits. • We worked with contractors to fill cuts involved with the lead line replacement for BWL. • We have paved numerous sections of local streets such as follows: Pleasant Grove/Jolly Glenbrook Pennsylvania/Jolly Woodlyn Pennsylvania Cavanaugh to Jolly Lyncott Pennsylvania/Miller Hillborn Southgate Ave. Kentfield Kendon Berwick Allison Brighton Surface Section • Other routine maintenance including: hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • We checked and maintained five Methane burners located in the Hope Soccer Complex. • Graded gravel streets again. • We are supplying barricades for one to three events on a weekly basis. The events are parades,block parties and various running events. • Four crews are out every day mowing. Three crews have regular mowing routes and one crew is dedicated only to the dead-end • Street sweeping continues. We have completed the Trunklines and Major streets 6 times and are sweeping the residential streets for the third time. Sewer Section • Four Sewer cleaning trucks cleaned 138,364 If of sanitary sewer mains. • Cleaned 143 catch basins structures (limited job assignment due to shortage of persomlel). • Cleaned 3201f. of storm sewers with the jet truck. • Televised 49501f. of sewers (searching to find problem areas in main lines). • The repair crews replaced 32 If. of sanitary main and 32 If. of storm main, they also reconstructed nine catch basins and five manholes. • We hauled 34 five yd loads of debris to the landfill from the street sweeper. Recycling • Provided entries in the Fourth of July parade, including RePete. • Made over 2000 contacts at our booth at the Common Ground Music Festival. • Worked with Transition North on training for maintenance of mid-scale worm composting bins. • Continued development of mid-scale composting bin for Post Oak Elementary School. • Participated in regional meetings of the WRAP Awards group and the Regional Recycling Coordination Committee (R2C2). • Responded to 3285 requests for information through our WRS Hotline. • Served our 4349 Blue Billy Trash Cart customers and the many thousands more using our Blue Bag service. • WRS collected 240 tons of recyclables in June 2005. July tonnages are not yet available. • We collected 444 tons of yard waste in July. • We collected 30,000 pounds of trash at Common Ground and diverted another 10,000 lbs, for a diversion rated of 25%. Waste Reduction Services • Common Ground was the biggest thing of the month. We took in 99 cubic yards of compacted trash. • No Neighborhood Clean-Ups this month. The money was pulled for other things. • We loaned Elle's Race 44 Blue Billy's for trash and recycling to advertise at the community event. • We loaned, with option to buy, thirty two 21 gallon Blue Billy carts to Building Maintenance for City Hall trash. • Ordered and received from Cascade Carts, two hundred 95 gallon and three hundred 65 gallon Blue Billy carts. • A full time SWO 400 referral was received and sent back to Personnel. We are still waiting on the official hiring word. On the 18th a new seasonal was sent for training and testing. His time for acceptance ends on 5 Aug. 05. Service Garage Section • 98 work orders. • 31 preventive maintenance services. • Rebuilt steering pump on Units# 642. • Replaced brakes on Units#122, #123, #146, #164, #264, #310, #413, #647, #934, 4962,#P430 &#P615. • Replaced intake manifold gaskets on Unit#413. • Replaced steering gear on Units# 929. • Repaired body damage on Unit#420. LANSIr WASTEWATER DIVISION MO_ HLY STATUS REPORT DULY 2005 OPERATIONS Total Million Gallons Treated: 434.80 Average Million Gallons Treated per Day: 14.03 Total Million Gallons Overflow South Basin: 0.0 Total Million Gallons Overflow North Basin: 0.0 Total Million Gallons Stabilized Biosolids Processed: 2.109 Total Million Gallons Pressed Sludge to Landfill: 0.620 • BioRem odor control representatives replaced the steam generator—unit still under warranty. • Operating belt filter press and lime stabilization of biosolids processes concurrently. New procedure instituted with a goal tc process up to 180,000 gallons of blended sludge per day(this will triple current production). • Final effluent phosphorus concentration was up and down throughout the month. Plant influent phosphorus concentration ranged from a low of 3.6 mg/1 to a high of 12.5 mg/l. Attempting to optimize chemical feed and biological systems for phosphorus removal. Industrial pretreatment personnel investigating potential sources. • Operations staff continues to clean ceramic fine bubble diffusion stones in south plant secondary aeration tanks. • Biosolids management contractor continued to haul stabilized biosolids to land application sites. • Jet cleaning and televising the biosolids supernatant drain line to on-site recycle pumping station. Having O&M crew perform this work. Finding that the drain pipe is partially plugged and difficult to open up with cleaning. • Recycle pumping station wet well is full of solids. Investigating ways and methods of cleaning this tank. MAINTENANCE • Technical Maintenance staff continuing work on installation of variable frequency drives(VFDs) at Frances Park pumping station. This project will u • #10 Final clarifier drive unit installed and placed into operation. Later in the month the drive unit failed; maintenance currently investigating cause of failure. • Flushed the odor control system at Lansing Avenue pumping station. • Technical Maintenance staff and pumping station staff working together to correct problems with Lansing Avenue pumping station pump operation. Pump problems include;high bearing temperatures, corroded electrical contacts,wear ring/impeller noise,programmable logic controller, and variable frequency drive. • Major preventive maintenance service work performed on final clarifier drives#1 and#2. • Plant maintenance staff began replacing primary clarifier drive sprockets. • Removed#2 pump at Clippert Street stormwater pumping station for rebuild. • Receiving quotes for ferric chloride chemical feed pumps replacement at south plant. ADMINISTRATION • Pre-bid meeting for replacement of numerous deteriorated concrete steps/stairs was conducted on July 15th. • Plant staff toured the Port Huron WWTP to view the operation of the Headworks bar screens. • Working on amendments to the odor control&basin flushing project and the digester remediation project. Consultation with MDEQ regarding State Revolving Fund(SRF) qualifying projects. • Submitted the RFQP for biosolids management to the Finance Department for review and processing. • Continuing review and evaluation of mechanical bar screen replacement project proposals. • Staff attended the Michigan Public Service Institute (MPSI)training program. • Lab conducting DMR QA25 certification required by the EPA through MDEQ. • Completed fixed asset inventory for Operational Services Division. • Division safety committee meeting was held(minutes are available upon request). • Meeting with Malcolm Pirnie Engineers to discuss various options of remediation of old digesters. • Attempting to get all as-built drawings for the wastewater treatment plant on CD-ROM. Discussing the need to GPS the plant piping. • "Hearing Protection Required" signs were placed at entrances to low air pressure blower buildings. • Division staff conducted several plant tours throughout the month. • The Division is hosting an Upward Bound Work Study Student. The student began work in mid July and will work through August 19th. • As-needed Industrial Pretreatment Program services proposal from FTC&H engineers is under review. • Division staff attended the one-day Hazwoper refresher course. MAY-19-2005 17:11 BD OF WATER LIGHT 1 `l�/ Cig aj/aruing, highanl 4nd Ewan CoGwir..<• Michigon , Sn9,X30.000 Water Sapp(r. Saari mid l-irclric Uriliry S✓rinn Revenne RrjcrrrdluX floads. Se4eje 2003A Steam Utility(l) Steam Sales (Per 1,000 Pounds)And Percent Sold By Classification - Years Ended Juna 30 1998 1999 2000 2001 2092_ Classification: Residential........................... 2,618 2,323 2,833 2.763 2,390 Commercial............................ 431,319 441,538 476,670 497.113 488,714 Industrial............................1.111,694 1,513,117 1,523.538 1,4S3,771 1,644.733 Other................................. 57.998 53.550 68,673 66.all 4a,992 Total...............................1.603,629 2,010,528 2.071.714 2,020.058 2.180,829 Classification: Residential.......................... 0.16% 0.12% 0.14% 0.14% 0.11k Commercial........................... 26.90% 21.96k 23.01; 24.61% 22.41: Industrial...':.A...................... 69.32% 75.26k 73.54% 71.97% 75.42t Other. .:...:'S': ................. 3.62% 2.66x 3.31k 3.29k 2.0¢}c Total.............................. 1100_00k 100.UD% 100.00k 100.00% 100.00% Note: (1) Source: Lansing Board of Water and Light. Steam Utility(!) Steam Operatjng Revenues And Percent Of Revenue By Classification Years Ended June 30 1998 1999 7000 2001 _2DO2 Classification: Residential........................ S 18,163 $ 16.400 $ 18,806 $ 18,317 S 17,879 Commercial......................... 2.907.808 2,960,143 3,102.655 3,213,179 3,500,779 Industrial.......................... 7.813.594 11,069,044 11,504,017 10,821,944 12,632,640 Other............................... 402,063 371.868 461-.370 427,695 319.534 Total......_:,. ...........I....... $11.141.628 114,418.260 $15.086,849 S14,481,135 $16,470,832 Classification: Residential...... .... 0.16% 0.11% 0.124 0.13% 0.11% Commercial..... ...................... 26.1Os 20.53s 20.57% 22.19s 21.25% Industrial........................... 70.11% 76.78k 76.254 74.73; 76.70% Other........................... lk 7.5B+t 3.06y 2.95% 1. 4k Total...........:.................. 1100.00k 100.00% 100.00% 100.001 100.00% Note: (1) Source: Lansing Board of Water and Light. Ten Largest Steam Customers(!) Name Year Ended June 30 2002 Pradu ervice Revenue MlkSrz) per Mlbs(2) GM-NOA-LAD.................................Automotive Manufacturing.............. $12,615,272 1,644.733 S7.67010 State of Michi9i0.......................... State Government...................... 1,065.306 149,400 7.13056 Lansing Community College..................Education............................. 313.391 43.325 7.23350 LEKA._..................................... Entertainment......................... 170,099 23,786 7.15123 City of Lansing (2)........................MuniCipal Government.................. 152,823 21,213 7.20423 Boji Building,.................... Real Estate Management ................ 96,073 12,665 7.58570 Eyde Construction...1.......................Real Estate Developer........I........ 87,936 11,549 7.61418 Lansing School District...................:Education ....................... 69,752 9.694 7.19535 Grand Towgr,........,......................Real Estate Management..............., 67,494 9,385 7.19164 State FJnployees Credit Union...............Banking............................... 57,928 7-�-022 7.53744 Total.................................... ...................................... 514,691.073 1,932.772 Notes: (1) Source: Lansing Board of Water and Light. (2) Thousand pounds (Mlbs). 33 TOTAL P.03 MAY-19-2005 17:11 BD OF WATER LIGHT City of Lansing, lttghruu and Eatntt Cotuuir-v, Michigan P9.X30.000 W[arr.Fgppt'• Sneann dlyd Elrclric 1lti6ry SVrtrur Revenue Refinulhig ilondxt Seriet 2003A Steam Utility(]) Steam Sates (Per 1,000 Pounds)And Percent Sold By Classification Years Ended June 30 1998 1999 noo 2002 Classification: Residential........................... 2,618 2,323 2,833 2,763 2.390 Commercial............................ 431,319 441,538 476,670 497.113 488,714 Industrial............................1.111,694 1,513,117 1,523,538 1,453,771 1,644.733 Other................................. 57,998 53.550 68.673 66,411 44,992 Total...............................1.603,629 2,010,528 2,071.714 2,020.058 2.180,829 Classification: Residential.......................... 0.16% 0.12% 0.14% 0.14% 0.11% Commercial........................... 26,9Dk 21.96k 23.013 24.61% 22.41: Industrial...":.:.::.................. 69.32k 75.26k 13.54=c 71.97% 75.42% Other.._...,.......................... 3.62% 2.66* 3.311c 3.29k 2•06X Total.............................. 1100-OM 100.00% 100.00k 100.00% 100.00s Note: (1) Source: Lansing Board of Water and Light. Steam Utility(]) Steam Operating Revenues And Percept Of Revenue By Classification Years Ended June 30 1998 1299 2000 2001 2002 Classification: Residential........................ S 18,163 S 16,400 S 18,806 $ 18,317 $ 17,879 Commercial......................... Z.907,808 2,960,148 3,102.655 3,213.179 3,500,779 Industrial.......................... 7,813.594 11.069.844 11.504,017 10,821,944 12,632,640 Other.............................. 402,063 371.868 4611370 427,695 319,554 Total........=,............I....... $11.141.628 S14,418,260 $15,086.849 S14,481,135 S16,470,832 Classification: Resident al......::.................. 0.16% 0.11% 0.12k 0.13% 0.11% Comnercial............................. 26.10s 20.53i 20.57k 22.19% 21.25% Industrial........................... M IR 76.784 75.29% 74.7n 76.70% Other................................ 1,61% 2.58k 3.061. 2.95% 1.94% Total............:................. I100.ODk 100.00k 100.00% 100.00% 100.00% Note: (1) Source: Lansing Board of Water and Light- Ten Largest Steam Customers(!) Year Ended June 30, 2002 Name Prnducj/Service Revenue M1 2 Per Mlbs(2) GM-NOA-LAD.................................Automotive Manufacturing.............. $12,615,272 1.644.733 S7.67010 State of MichiP4.......................... State Government ......... 1,065,306 149.400 7.13056 Lansing Community College..................Education..........................,_. 313.391 43.325 7.23350 LEPFA.............r........................ Entertainment......................... 170,099 23,786 7.15123 City of Lansing (23........................Municipal Government.................. 152,823 21,213 7.204Z3 Soji Building..............................Real Estate Management ................ 96.073 12,665 7.58570 Eyde Construction_........................Real Estate Developer................. 87,936 11,549 7.61418 Lansing School District...................:Education ............................. 69,752 9,694 7.19535 Grand Towgr,....,.,.,......................Real Estate Management................ 67,494 9,385 7.19164 State 8nployees Credit Union...............Banking............................... 52.928 l,,-022 7.53744 Total.................................... $14,691.073 1,932,772 Notes: (1) Source: Lansing Board of Water and Light- (2) Thousand pounds (M16s). 33 TOTAL P.03 08/10/•2005 21:25 517-482-7227 LOOMIS LAW F iKM F.U. rr�ut nl August 10, 2005 _ =1 2 - 3010 Boston Blvd Lansing, MI 48910 Ronald Bloomberg, Chair Public Service Board 232 S. Capital Ave s0te. 1000 w: Lansing, MI 48933 Dear Mr. Bloomberg: Ther:South Lansing, Physical Environment Committee plans. to send. two representatives to the board meeting on August 18, 2005 to discuss the city` s process of determining which streets are to be repaired and whether a specific millage or fee has ever been considered for street repairs. Sincerely, „ ,t i :.,An . .President Colonial Village Neighborhood Association VC vV e �1 i 03/10/2005 21:25 517-482-7227 LOOMIS LAW FiHM H.L. rr�ut nl �0Cd August 10, 2005 _ _I.2`_� - 3010 Boston Blvd Lansing, MI 48910 Ronald Bloomberg, Chair Public Service Board 232 S. Capital Ave Su1;te 1000 Lansing, MI 48933 Dear.Mr. Bloomberg: The, South Lansing Physical Environment Committee plans - to send two, representatives to the board meeting on August 18, 2005 to discuss the city' s process of determining which streets are to be repaired and whether a specific millage or fee has ever been considered for street repairs. Sincerely, AnHt An -a-.. Beavers -:;,.President Colonial Village Neighborhood Association C vim. . . Dc �, ENGINEERING DIVISION STATUS July 29, 2005 PERSONNEL ADMINISTRATION Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle(5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ.Working on short term improvements referenced in the ACO. STREET PROJECTS 01074 Gravel Streets, No.1 — Project Engineer—Parry Paving Gravel Streets 1 Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Construction is complete, project close out is underway. 01076 Gravel Streets, No.2—Project Engineer—Parry Paving Gravel Streets Kenbrook LaBelle to MLK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg Bid opening was April 21,2005,with Tom's Advanced Paving being the low bidder. The public Hearing was held June 27. Several residents oppose the project and the assessments. A meeting with residents was held July 26, with many residents opposing the project. Collins Road Reconstruction—Project Engineer— Dykema Project has been rescheduled for 2008 Federal Funding 85058 S.Washington Ave Reconstruction—Project Engineer—Dykema/Parry Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is nearly complete. 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. Plans were submitted and the Grade Inspection held. The SHPO (State Historic Preservation Office)application was submitted July 22. Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer-Dykema Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Revised plans were received. The Act 285 review is completed and right of way can be obtained. Final plans are being worked on. The BWL issues have been addressed and we are working with them to get the transfer of jurisdiction. - 1 - 36307 200 Block South -Washington Square Streetscape - Project Engineer- Dykema Construction is complete. Remaining work includes installation of benches. The kiosks were installed in November. City O&M crews performed all of the removal work. L&L Construction poured the new curbs and sidewalk. City O&M crews placed the asphalt and performed restoration work.The project was coordinated with transportation to place new meter poles during the sidewalk pour. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. DLZ reserving Task V shop drawing review funds(—$4,000)even though Tasks I-IV exceed contract limit. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BWL relocated power mid-April, so there is no longer a conflict. Claims for vibration damage and car damaged settled, but anew claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication recommended to MDOT. All concrete poured. Remaining work is painting,guardrail,some grading and seeding, and clean up. Expect opening to traffic August 8. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd. -Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues.MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9/04. Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. East Grand River Avenue Bridge over the Grand River- Project Engineer—Project Engineer: Gamble Design and Construction Engineering Services RFP received on June 16, 2005. RFPs Under review and finalization for recommendation process. Award targeted for July 18, 2005. SEWER PROJECTS 25089 CSO Ph II Seg 5 - Lansing Ave Pump Station -Contractor: Davis Const -Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble The final pay estimate and final change order have been signed and are being processed. 38072 CSO PH III Seg 5 -044-Contractor: -E.T. MacKenzie -Project Engineer: Danke The final pay estimate and final change order is being circulated for signature. 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. - Project Engineer: Ahmad Project is largely complete and some sections of remaining final paving in progress. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Massachusetts south of Lake Lansing repaved. Sewer in Vermont completed—leveling course placed. Storm sewer replaced in New York between Whyte and North. Flat work completed on this section of New York. Sewer main installed on North between Vermont and New York. 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Gamble Sanitary sewer in Lake Lansing installed. Bore in Harris Street. Water Main in Randall. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie -Project Engineer: Danke Bore in McKinley being performed. Sanitary sewer and water installed in Larch between Grand River and Liberty. Old brick sewer in Larch to be replaced. 36309 CSO PH IV SEG 3—013 West—Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3—023—Design Commercial investigations are substantially complete. The basis of design was presented to the Department - 2 - and the MDEQ on March 2, 2005. Walk thru scheduled for June. xxxx 2005 Misc. Sewer Construction -Project Engineer: Ahmad Cost estimates prepared. Project includes eight sanitary and two storm sewer locations, scope to be finalized per availability of funds. 14141 TRPS, SSO Elimination /Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad 32 segments of root treatment; 25 segments of Grouting; and 21 segments of CIPP lining complete. Work was suspended after 12/22/04 for about six months to observe root treatment effects and resumed on 5/31/05. Expected completion July 15, 2005. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad Sewer installation and road paving 100% complete. Restoration work and punch list completion in progress. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer—Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance and availability of funds under review. B: Procurement Contract: Cost revision/reduction finalized with Amitech USA. Contract to be signed in conjunction with Installation Contract outcome. 6B0001 BRPS, Contractor: - E.T. MacKenzie, Project Engineer—Ahmad Force Main between BRPS and NAPS mostly complete. Concrete and masonry work for PS building complete. Roof, Electrical/Mechanical installation and outside/grading work in progress. Transformer pad design issues being resolved with BWL. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system will be presented on April 7, 2005. 01078 2005 Manhole Insert Program—Project Engineer: Danke Work completed for the winter. Report due by June. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Study awarded. Task 1-Condition assessment is ongoing. Sewer taping, plan inspection and dye testing ongoing. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Installation of gate completed. Change order quantities provided to WWTP for incorporation to project accounts. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer -Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. 46118 O&M Complex RAP -Consultant DLZ - Project Engineer—Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01.Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ -Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. 46093 Diamond Reo RAP -Consultant DLZ -Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 1014/02 on well inventory and groundwater sampling activities that was reviewed by Engineering & WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. - 3 - * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk- Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits), North Side Jolly Rd (Tranter to Dunckel) Notice of Award given to Tom's Advanced Paving. Project to begin Late April/Early May 2005 MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2005 when site demolition is complete. Pole location and sidewalk location laid out in the field. Working with MDOT on ROW issues. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields): -Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Working on acceptance of relocated American Road. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes:Working on easements Race Mill: Extension of storm sewer. Reviewing as-builts. 37075 East Village -Boys Training site: Letter sent regarding notices of non-compliance. Working with developer to complete these items. Kerr House Development: Redevelopment of St. Joseph between Grand and Cherry. Working with the developer on St. Joseph vacation. St. Joseph sewer separation in design. Due June. XXXX Motor Wheel Saginaw Aquifer Remediation project: Project under construction. Project is substantially complete. 28050 US 127 Noise Wall —Project Manger—Bill Bergman MDOT funding approved. City share not determined. Design completed by MDOT week of July 5. The planned contract award date of early January 2006 can be met. Steve Hayward told Bergman on April 25, 2005 that Lansing Township will not fund the local share as they had previously offered. Need to determine a funding plan before public meeting. Plan to schedule public meeting late August. 34032 Ionia Street Sanitary sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application submitted for construction of 237 feet of 8" Sanitary Sewer in Ionia ROW. T:\data\WP\DATA\PROGRESS\05PROGRPTS\July 8, 2005.DOC - 4 - Public Service Department Monthly Status Repor, Street, Surface, Sewer, Recycling, Service Garage and Solid Waste July 2005 OPERATIONS AND MAINTENANCE Street Section • Potholes and utility cuts were repaired and restored. • Sawed, removed concrete,poured concrete sidewalks and curbs for the City and BWL. • Crack sealing and sidewalk wedging is being done when weather permits. • We worked with contractors to fill cuts involved with the lead line replacement for BWL. • We have paved numerous sections of local streets such as follows: Pleasant Grove/Jolly Glenbrook Pennsylvania/Jolly Woodlyn Pennsylvania Cavanaugh to Jolly Lyncott Pennsylvania/Miller Hillborn Southgate Ave. Kentfield Kendon Berwick Allison Brighton Surface Section • Other routine maintenance including: hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • We checked and maintained five Methane burners located in the Hope Soccer Complex. • Graded gravel streets again. • We are supplying barricades for one to three events on a weekly basis. The events are parades,block parties and various running events. • Four crews are out every day mowing. Three crews have regular mowing routes and one crew is dedicated only to the dead-end • Street sweeping continues. We have completed the Trunklines and Major streets 6 times and are sweeping the residential streets for the third time. Sewer Section • Four Sewer cleaning trucks cleaned 138,3641f. of sanitary sewer mains. • Cleaned 143 catch basins structures (limited job assignment due to shortage of personnel). • Cleaned 320 If of storm sewers with the jet truck. • Televised 49501f. of sewers (searching to find problem areas in main lines). • The repair crews replaced 321f. of sanitary main and 321f. of storm main, they also reconstructed nine catch basins and five manholes. • We hauled 34 five yd loads of debris to the landfill from the street sweeper. Recycling • Provided entries in the Fourth of July parade, including RePete. • Made over 2000 contacts at our booth at the Common Ground Music Festival. • Worked with Transition North on training for maintenance of mid-scale worm composting bins. • Continued development of mid-scale composting bin for Post Oak Elementary School. • Participated in regional meetings of the WRAP Awards group and the Regional Recycling Coordination Committee (R2C2). • Responded to 3285 requests for information through our WRS Hotline. • Served our 4349 Blue Billy Trash Cart customers and the many thousands more using our Blue Bag service. • WRS collected 240 tons of recyclables in June 2005. July tonnages are not yet available. • We collected 444 tons of yard waste in July. • We collected 30,000 pounds of trash at Common Ground and diverted another 10,000 lbs, for a diversion rated of 25%. Waste Reduction Services • Common Ground was the biggest thing of the month. We took in 99 cubic yards of compacted trash. • No Neighborhood Clean-Ups this month. The money was pulled for other things. • We loaned Elle's Race 44 Blue Billy's for trash and recycling to advertise at the community event. • We loaned, with option to buy, thirty two 21 gallon Blue Billy carts to Building Maintenance for City Hall trash. • Ordered and received from Cascade Carts, two hundred 95 gallon and three hundred 65 gallon Blue Billy carts. • A full time SWO 400 referral was received and sent back to Personnel. We are still waiting on the official hiring word. On the 18th a new seasonal was sent for training and testing. His time for acceptance ends on 5 Aug. 05. Service Garage Section • 98 work orders. • 31 preventive maintenance services. • Rebuilt steering pump on Units # 642. • Replaced brakes on Units #122, #123, 9146, #164, 9264, #310, #413, #647, #934, #962, #P430 &#P615. • Replaced intake manifold gaskets on Unit#413. • Replaced steering gear on Units# 929. • Repaired body damage on Unit#420. LANSIP' WASTEWATER DIVISION MO. ._fILY STATUS REPORT JULY 2005 OPERATIONS Total Million Gallons Treated: 434.80 Average Million Gallons Treated per Day: 14.03 Total Million Gallons Overflow South Basin: 0.0 Total Million Gallons Overflow North Basin: 0.0 Total Million Gallons Stabilized Biosolids Processed: 2.109 Total Million Gallons Pressed Sludge to Landfill: 0.620 • BioRem odor control representatives replaced the steam generator—unit still under warranty. • Operating belt filter press and lime stabilization of biosolids processes concurrently. New procedure instituted with a goal tc process up to 180,000 gallons of blended sludge per day(this will triple current production). • Final effluent phosphorus concentration was up and down throughout the month. Plant influent phosphorus concentration ranged from a low of 3.6 mg/l to a high of 12.5 mg/l. Attempting to optimize chemical feed and biological systems for phosphorus removal. Industrial pretreatment personnel investigating potential sources. • Operations staff continues to clean ceramic fine bubble diffusion stones in south plant secondary aeration tanks. • Biosolids management contractor continued to haul stabilized biosolids to land application sites. • Jet cleaning and televising the biosolids supernatant drain line to on-site recycle pumping station. Having O&M crew perform this work. Finding that the drain pipe is partially plugged and difficult to open up with cleaning. • Recycle pumping station wet well is full of solids. Investigating ways and methods of cleaning this tank. MAINTENANCE • Technical Maintenance staff continuing work on installation of variable frequency drives (VFDs) at Frances Park pumping station. This project will u • #10 Final clarifier drive unit installed and placed into operation. Later in the month the drive unit failed;maintenance currently investigating cause of failure. • Flushed the odor control system at Lansing Avenue pumping station. • Technical Maintenance staff and pumping station staff working together to correct problems with Lansing Avenue pumping station pump operation. Pump problems include; high bearing temperatures, corroded electrical contacts,wear ring/impeller noise,programmable logic controller, and variable frequency drive. • Major preventive maintenance service work performed on final clarifier drives#1 and#2. • Plant maintenance staff began replacing primary clarifier drive sprockets. • Removed#2 pump at Clippert Street stormwater pumping station for rebuild. • Receiving quotes for ferric chloride chemical feed pumps replacement at south plant. ADMINISTRATION • Pre-bid meeting for replacement of numerous deteriorated concrete steps/stairs was conducted on July 15th. • Plant staff toured the Port Huron WWTP to view the operation of the Headworks bar screens. • Working on amendments to the odor control&basin flushing project and the digester remediation project. Consultation with MDEQ regarding State Revolving Fund(SRF) qualifying projects. • Submitted the RFQP for biosolids management to the Finance Department for review and processing. • Continuing review and evaluation of mechanical bar screen replacement project proposals. • Staff attended the Michigan Public Service Institute(MPSI)training program. Lab conducting DMR QA25 certification required by the EPA through MDEQ. Completed fixed asset inventory for Operational Services Division. Division safety committee meeting was held(minutes are available upon request). Meeting with Malcolm Pirnie Engineers to discuss various options of remediation of old digesters. Attempting to get all as-built drawings for the wastewater treatment plant on CD-ROM. Discussing the need to GPS the plant piping. "Hearing Protection Required" signs were placed at entrances to low air pressure blower buildings. Division staff conducted several plant tours throughout the month. The Division is hosting an Upward Bound Work Study Student. The student began work in mid July and will work through August 19th. As-needed Industrial Pretreatment Program services proposal from FTC&H engineers is under review. Division staff attended the one-day Hazwoper refresher course. PY-19-2005 17:11 BD OF WATER LIGHT Ciry of 4nsing, hrghaai and Eaton Coawira. Michigan 529,130,000 Warvr.Sapp/v. Sncnm and Airdrie UN1uy SJslrnr Revenne Refundlux/Toads. SeeieA!2003A Steam Utili[y(1) Steam Sales (Per 1,000 Pounds)And Percent Sold By Classification Years Ended Junp 30 1998 1999 noo 2001 2092_ Classification: Residential........................... 2.618 2,323 2,833 2.763 2.390 Commercial............................ 431,319 441,538 476,670 497,113 988,714 industrial............................1.111,694 1,513.117 1.523.538 1,4S3,771 1,644,733 Other................................. 57,998 53,550 68,673 66,411 44.992 Total...............................1.603,629 2,010,528 2,071.714 2,020.058 2.180,829 Classification: Residential.......................... 0.16% 0.12% 0.14% 0.14% 0.11% Commercial........................... 26.90% 21.9" 23.01; 24.61% 22.41; Industrial V .... 69.32% 7S.26% 73.54fs 71.97% 75.42% Other............. :..............I... 3.62% 2,66- 3.31k 3-29t 2.061; Total.............................. 1100_00% 100.004 100.00t 100.DO% 100.00% Note: (1) Source: Lansing Board of Water and Light. Steam Utility(]) Steam Operating Revenues And Percent Of Revenue By Classification Years Ended June 30 1998 1299 2000 2001 002 Classification: Residential--. .............. S 18,163 S 16.400 S 18,806 S 18,317 S 17,879 Commercial......................... 2.907.808 2,960,148 3,102,655 3,213,179 3,500,779 Industrial......................... 7.813.594 11,069,844 11.504,017 10,821.944 12,632.640 Other.............................. 402,063 371,568 461:370 427,695 319,534 Total...-- $11.141.628 S14,418,260 $15,086.849 S14,481,135 $16,470.832 Classification: Residential............................ 0.16% 0.11% 0.12k 0.13% 0.11% Commercial..,,, ..................... 26.10's 20.53i 20.57% 22.19; 21.25% Industrial........................... 70.131 76.78% 76.25% 74.733 76.70% Other................................ 1,61% 2.5m. 3-06L' _ilk 1•94% Total..........:.:................. 1100.00§ 100.00% 100.00% 100.00% 100.00% Note: (1) Source: Lansing Board of water and Light_ Ten Largest Steam Customers(]) Year Ended June 30, 2002 Name Pradu ervice Revenue M1 Z Per Mlbs(2) GM-NOA-LAD.................................Automotive Manufacturing.............. $12,615,272 1,644,733 S7.67010 State of Michi9a0..........................State Government...................... 1,065.306 149,400 7.13US6 Lansing Community College..................Education............................, 313,391 43,325 1.23350 LEPFA....................................... Entertainment......................... 170,099 23,786 7.15123 City of Lansing (2)........................Municipal Govement.................. 152,823 21.213 7,20423 Boji Build rn Building..............................Real Estate Management ................ 96.073 12,665 7.58S70 Eyde Construction..,,......................Real Estate Developer................. 87,936 11,549 7.61418 Lansing School District...................:Education............................. 69,752 9,694 7.19S35 Grand Towgr.................................Real Estate Management................ 67.494 9,385 7.19164 State 6nployees Credit Union...............Banking............................... 57,928 l,,-022 7.53744 Total................................. $14.691.073 1,932,772 Notes: (1) Source: Lansing Board of Water and Light- (2) Thousand pounds (Mlbs). 33 TOTAL P.03 S 1 �G� CITY OF LANSING ,. PUBLIC SERVICE DEPARTMENT 1 R,a j 124 W. Michigan Ave. -• `,' 732 City Hall CH j UG � Lansing, MI 48933 Tony Benavides,Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 August 18, 2005 Debbie Miner City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from the meeting held July 14, 2005. Please place these minutes on file. Respectfully submitted, ja 46'j" Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.itr REGULAR MEETING - OF THE BOARD OF PUBLIC SERVICE JULY 149 2005 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter,Nancy Norton, Shirley Rodgers, Alfreda Schmidt, and Brian Surgener ABSENT: None STAFF: Bill Bergman, David Berridge, and Christopher Mumby VISITORS: None 1) CALL TO ORDER—Chair Bloomberg called the meeting to order at 11:45 a.m., at the Wastewater Treatment Plant Administration Office. Ms. Schmidt requested that current legislation requiring the public in all cities to pay for recycling services, be added to the Agenda as an item under"Other." 2) APPROVAL OF THE MINUTES —June 9, 2005 Mr. Bearman moved, Mr. Flechter seconded, to approve the minutes for the meeting held June 9, 2005, as presented. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS—None. 4) REPORT OF OFFICERS— Mr. Bloomberg made reference to the monthly reports that were emailed, distributed in the Board packet, and at the meeting. Mr. Berridge reported additional information. Engineering Division— -Noise Wall—The design schedule was anticipated to be completed by July 8, 2005. Lansing Township has withdrawn their offer to pay for the local portion. The City of Lansing will have to pay this portion if the Township does not pay it. No funds have been budgeted for FY 06 for this portion which would become an unfunded expense. Digging will be required in order to get to soil for the appropriate installation of the pylons. Wastewater Division—There was no additional information to report. Public Service Board age 2 July 14, 2005 Solid Waste Section— -Mr. Berridge stated all funded vacancies will be filled. One supervisor position was deleted from the table of vacancies. -Mr. Surgener wanted to know if there were recycling bins or composting bins at Post Oak Elementary School. Mr. Flechter stated that Urban Options is working with the schools and staff from the City's Waste Reduction Services Division to establish worm bin composting and food/paper waste composting. Mr. Berridge added that the City of Lansing pays for Urban Option's education and marketing portion. Operations &Maintenance Division—There was no additional information to report. 5) DIRECTOR'S REPORT—Mr. Berridge reported the following information: A. Winter Maintenance Report—The conclusion of the PowerPoint presentation on Winter Maintenance Activities was provided. Mr. Berridge explained budgeting, snow removal enforcement activities, equipment,provided a list of future evaluation/discussion topics, and answered Board member's questions. 6)COMMUNICATIONS — A. Correspondence from the Ingham County Road Commission: Notice of Public Informational Meeting: July 21, 2005 Mr. Berridge explained that the Ingham County Road Commission is holding a public informational meeting to discuss the possible prohibition of truck traffic on Wood Street between Lake Lansing Road and Grand River Avenue. Mr. Berridge noted that this section of Wood Street was designed and built to carry truck traffic. The Transportation and Parking Office is working on a report that will show the potential impacts if this change were to occur. Mr. Copedge stated that it is important for members of the Public Service Board to attend the public informational meeting. Mr. Copedge explained there is a perception that there is an adverse relationship between the Public Service Board and the Road Commission. No communication has been established between the Public Service Board and the Road Commission regarding this issue. Mr. Copedge added that the Road Commission is directing its criticism toward the Board. The public informational meeting would provide an opportunity to establish a protocol for communication between the Board and the Road Commission. Ms. Rodgers asked why there hasn't been any prior communication on this issue noting that the Road Commission should know where to direct their communication. Mr. Berridge indicated the breakdown in communication is being investigated. Nothing has been directed to the Public Service Department. Mr. Berridge explained that he became aware of the issue through a County Commissioner, did some research, and has asked that the Public Service Department be added to the Road Commission's mailing list. Public Service Board Wage 3 July 14, 2005 Ms. Rodgers noted there are many businesses along Wood Street that use big trucks. Several of these businesses were there long before a residential area was established. Ms. Rodgers asked if it is practical to re-route truck traffic to other streets that might be even busier and pose a greater risk for accidents. Mr. Surgener added that there are limited options for safely re-directing truck traffic. Mr. Baerman explained that traffic and safety is under the purview of the Planning and Neighborhood Development Department (PND), through the Transportation Division and Traffic Engineer. These particular issues have no relevance under the Public Service Board and should be directed by PND. Mr. Berridge stated that a safety concern arises because there are no sidewalks along Wood Street. However, there is a wide shoulder between pedestrians and vehicular traffic. A discussion ensued regarding the proposed prohibition. Mr. Copedge asked that the Board stay involved with this issued adding it is very impractical not be able to use Wood Street for truck traffic. 1:20 p.m. Mr. Copedge left the meeting to attend to other obligations. Ms. Rodgers moved, Ms. Schmidt seconded, that the Public Service Board take a position opposing the Ingham County Road Commission eliminating all truck traffic on Wood Street between Lake Lansing Road and Grand River Avenue. Discussion Mr. Flechter stated that the Public Service Board is not the appropriate place for this motion. This issue should be taken up by the Traffic Board. Mr. Flechter continued to say there is not enough information available to deal with the issue and it is premature to pass a resolution without additional information and a public hearing. Mr. Surgener noted the Board does have an interest because of the involvement of the public roadway. Mr. Baerman suggested preparing a brief communication to the Road Commission indicating that the Public Service Board does not have ultimate responsibility to consider this issue but does have an interest in aspects of roadway and traffic safety. Motion Amendment Mr. Baerman offered a friendly amendment to the original motion,Ms. Schmidt seconded, due to the potential negative impact on areas of responsibility of the Board of Public Service, the Board opposes the proposal to eliminate all truck traffic on Wood Street between Lake Lansing Road and Grand River Avenue. MOTION CARRIED. 5 Yeas 1 Nay (Matt Flechter) Public Service Board gage 4 July 14, 2005 Mr. Bloomberg stated he would prepare a letter to the Road Commission communicating the Board's action taken today. 1:30 p.m. Ms. Norton left the meeting to attend to other obligations. 7) OTHER— • Mr. Flechter asked for updates on the QD Resolution and the CSO restoration issues. • Legislation Regarding Mandatory Recycling Fee—To be discussed at a future meeting. 8) PENDING— A. Election of Officers—Due to the late hour, Mr. Bloomberg stated this will be the first order of business at the next Board meeting. B. Report on Establishing Special Measuring for Sewer Rates—Mr. Bergman distributed a document showing steam utility sales and operating revenues which will be discussed at a future meeting. 9) ADJOURNMENT— The meeting adjourned at 1:40 p.m. Respectfully submitted, �a"4, �3N Faith Rach, Recording Secretary P:\PUBSVCBD\Minutes\7-14-05 ENGINEERING DIVISION STATUS July 8, 2005 PERSONNEL/ADMINISTRATION Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. STREET PROJECTS 01074 Gravel Streets, No.1 —Project Engineer—Parry Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Devonshire, Sidney and Renee are all complete. Wayne St. construction is complete with only punch list items remaining. 01076 Gravel Streets, No.2—Project Engineer—Parry Paving Gravel Streets Kenbrook LaBelle to MLK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg Bid opening was April 21,2005,with Tom's Advanced Paving being the low bidder. The public Hearing was held June 27. Several residents oppose the project and the assessments. The project is on hold until further meetings with the residents occur. Collins Road Reconstruction— Project Engineer— Dykema Project has been rescheduled for 2008 Federal Funding 85058 S. Washington Ave Reconstruction—Project Engineer—Dykema/Parry Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction of the storm sewer leads is underway. Completion of the project is expected to be mid-August. 85059 S. Washington Ave Reconstruction Project Engineer—Dykema/Parry Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. Plans were submitted and the Grade Inspection held. The SHPO (State Historic Preservation Office) application is being put together. Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer-Dykema Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Revised plans were received. The Act 285 review is completed and right of way can be obtained. Final plans are - 1 - being worked on. The BW L issues have been addressed and we are working with them to get the transfer of jurisdiction. 36307 200 Block South -Washington Square Streetscape-Project Engineer- Dykema Construction is complete. Remaining work includes installation of benches. The kiosks were installed in November. City O&M crews performed all of the removal work. L&L Construction poured the new curbs and sidewalk. City O&M crews placed the asphalt and performed restoration work.The project was coordinated with transportation to place new meter poles during the sidewalk pour. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. DLZ reserving Task V shop drawing review funds(-$4,000)even though Tasks I-IV exceed contract limit. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. BW L relocated power mid-April,so there is no longer a conflict. Total of three businesses filed claims for damage resulting from pile driving. One claim filed for detour sign blowing onto automobile. DLZ submitted request for increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication,but documentation is not complete. Deck poured June 16. Complaint the week of June 13 of excess water running from the new embankment at the NW corner of the project; DLZ to recommend correction. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd.-Project Engineer-Ahmad Bridge completed and opened to traffic on June 7,2003.MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues.MDOT requesting City release of retainage by 8/26/05.Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DDJ letter to DLZ dated 2/9/04. Location and extent of ponding verified by deck flooding using O&M water lorry on 6/24/05, DLZ requested to focus on a remedy. East Grand River Avenue Bridge over the Grand River-Project Engineer-Project Engineer: Gamble Design and Construction Engineering Services RFP received on June 16, 2005. RFPs Under review and finalization for recommendation process. Award targeted for July 18, 2005. SEWER PROJECTS 25089 CSO Ph II Seg 5 - Lansing Ave Pump Station -Contractor: Davis Const- Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. - Project Engineer: Gamble The final pay estimate and final change order have been signed and are being processed. 38072 CSO PH III Seg 5 -044 -Contractor: -E.T. MacKenzie -Project Engineer: Danke The final pay estimate and final change order is being circulated for signature. 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. - Project Engineer: Ahmad Project is largely complete and some sections of remaining final paving in progress. 27064 CSO PH IV SEG 1 -018E-Contractor: E.T. MacKenzie-Project Engineer: Danke Massachusetts south of Lake Lansing repaved. Sewer in Vermont completed-leveling course placed. Storm sewer replaced in New York between Whyte and North. Flat work completed on this section of New York. Sewer main installed on North between Vermont and New York. 17043 CSO PH IV SEG 2-018N A-Contractor: Dunigan Brothers -Project Engineer: Gamble Sanitary sewer in Lake Lansing installed. Bore in Harris Street. Water Main in Randall. 17044 CSO PH IV SEG 2-018N B-Contractor: E.T. MacKenzie -Project Engineer: Danke Bore in McKinley being performed. Sanitary sewer and water installed in Larch between Grand River and Liberty. Old brick sewer in Larch to be replaced. 36309 CSO PH IV SEG 3-013 West-Design Commercial investigations are substantially complete. The basis of design was presented to the Department - 2 - and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3—023—Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005.Walk thru scheduled for June. xxxx 2005 Misc. Sewer Construction - Project Engineer: Ahmad Cost estimates prepared. Project includes eight sanitary and two storm sewer locations, scope to be finalized per availability of funds. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad 32 segments of root treatment; 25 segments of Grouting; and 21 segments of CIPP lining complete.Work was suspended after 12/22/04 for about six months to observe root treatment effects and resumed on 5/31/05. Expected completion July 15, 2005. 14142 TRPS, SSO Elimination !Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad Sewer installation and road paving 100% complete. Restoration work and punch list completion in progress. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer—Ahmad. A) Installation Contract. Bids received on 5/19/05. Bid acceptance and availability of funds under review. B: Procurement Contract: Cost revision/reduction finalized with Amitech USA. Contract to be signed in conjunction with Installation Contract outcome. 6B0001 BRPS, Contractor: - E.T. MacKenzie, Project Engineer—Ahmad Force Main between BRPS and NAPS mostly complete. Concrete and masonry work for PS building complete. Roof, Electrical / Mechanical installation and outside/grading work in progress. Transformer pad design issues being resolved with BWL. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system will be presented on April 7, 2005. 01078 2005 Manhole Insert Program—Project Engineer: Danke Work completed for the winter. Report due by June. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Study awarded. Task 1- Condition assessment is ongoing. Sewer taping, plan inspection and dye testing ongoing. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Installation of gate completed. Change order quantities provided to WWTP for incorporation to project accounts. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer—Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ - Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]*. 46093 Diamond Reo RAP - Consultant DLZ-Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well - 3 - inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. * A new RFP has been prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk- Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits), North Side Jolly Rd (Tranter to Dunckel) Notice of Award given to Tom's Advanced Paving. Project to begin Late April/Early May 2005 MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2005 when site demolition is complete. Pole location and sidewalk location laid out in the field. Working with MDOT on ROW issues. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields):-Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004-05, construction on North side yet to start, held up due to changes by developer. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Working on acceptance of relocated American Road. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30104 to discuss matters regarding outstanding repairs and televising. SOS retained by R.V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes: Working on easements Race Mill: Extension of storm sewer. Reviewing as-builts. 37075 East Village - Boys Training site: Letter sent regarding notices of non-compliance. Working with developer to complete these items. Kerr House Development: Redevelopment of St. Joseph between Grand and Cherry. Working with the developer on St. Joseph vacation. St. Joseph sewer separation in design. Due June. )0000 Motor Wheel Saginaw Aquifer Remediation project: Project under construction. Project is substantially complete. 28050 US 127 Noise Wall—Project Manger—Bill Bergman MDOT funding approved. City share not determined. Design underway by MDOT. Although one month behind schedule now, MDOT expects to catch up and finish by July 8, 2005. Steve Hayward told me on April 25, 2005 that Lansing Township will not fund the local share as they had previously offered. Meeting with MDOT and Public Service on May 27, 2005 to present preliminary plans. Meeting week of June 13 to review utility conflicts. 34032 Ionia Street Sanitary sewer Extension - Project Engineer-Ahmad MDEQ PA 451 Permit Application submitted for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW. T:\data\WP\DATA\PROGRESS\05PROGRPTS\July 8, 2005.DOC - 4 - Public Service D , artment Monthly Status Report Street, Surface, Sewer, Recycling, Service Garage and Solid Waste June 2005 OPERATIONS AND MAINTENANCE Street Section • Potholes and utility cuts were filled with hot asphalt. • Poured concrete sidewalks and curbs for the City and BWL. • Crack sealed is being done when weather permits. • Worked with contractors to fill cuts involved with the lead line replacement for BWL. • Have paved major streets such as: Walnut, St. Joseph to Kalamazoo Pine, St. Joseph to Washtenaw Mt. Hope, Washington to Pattengill Jolly, Pleasant Grove to Wise Pennsylvania, Michigan to Shiawassee Surface Section • Other routine maintenance including: hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city,collection of refuse violations, and filled potholes. • A large amount of brushing in Alleys took place this month. The alley between High and New York was one of the Alleys completed. • We performed weed control and added 9 yards of rock to riverbank at the dead end of Coolidge. • Graded gravel streets again. • We are supplying barricades for one to three events on a weekly basis. The events are parades,block parties and various running events. • Personnel attended Confined Space Training. • Four crews are out every day mowing. Three crews have regular mowing routes and one crew is dedicated only to dead ends. We mow and trim roughly 9.5 acres a day. • Street sweeping continues. We have completed the Trunklines and Major streets 4 times and are about a week away from completing the local streets for the second time. Sewer Section • Hydro cleaned 110,819 If of sanitary sewer mains and 8271f. of storm sewer main. • Reassigned two employees to night shift to clean sanitary mains on major streets, 379071f. in addition, four manholes were cleaned. • Cleaned 202 catch basins with dipper or clam truck. • Cleaned 23 manholes to remove solids as a result of Hydro cleaning. • Televised 58021f of sewers for investigation of known and unknown problems. • Repaired sanitary sewers in nine locations with a total of 641f. repaired. • Repaired storm sewers in two locations with a total of six If.repaired. • Patched 26 catch basins and reconstructed nine catch basins. • Installed two taps to sanitary main (one was for a new Habitat for Humanity House). • Ten employees attended a Confined Space Entry Class (this class is required by MIOSHA). Recyclin • Continued work on a bid document for the processing and marketing of our recyclables. • Continued development of mid-scale composting bin for Post Oak Elementary School. • Worked with Transition North on training for maintenance of worm composting bins. • Provided program at Allen Neighborhood Center. • Participated in regional meetings of the WRAP Awards group and the Regional Recycling Coordination Committee (R2C2). • Responded to 2961 requests for information through our WRS Hotline. • Served our 4296 Blue Billy Trash Cart customers. 0 WRS collected 217 tons of recyclables in May 2005. June tonnages are not yet available. Waste Reduction Services • We did three (3)Neighborhood Clean-Ups in June for a total of 422 cubic yards collected: Old Forest--82, Coachlight(their first)--80,Neighbours United--180. • We dropped a 30 cubic yard roll-off container at River Front for the Native American Pow Wow and dumped 15 cubic yards. • Thirty five Blue Billy 32 gallon carts we loaned to the Principle Shopping District for their first Cruising the Gut of the summer. • Fifty 32 gallon Blue Billy carts were loaned to the Parks Dept. for the Chilli Cook Off. • Administrative Services has borrowed thirty two 21 gallon Blue Billy carts for City Hall trash. If the carts work out they will be purchased and permanently placed in the restrooms. • The new priced Bulk item stickers were delayed because Printing was unable to order the crack and peel paper necessary to print them until July 1. We will be placing a label with the new price on the old stickers. • One Solid Waste Operator position was filled. We are waiting for the referral list for the other and also a seasonal replacement. Our SWO who is on workers compensation will hopefully be evaluated in July to determine if he will be able to return to us or his job will have to be filled by posting. Service Garage Section • 170 work orders. • 41 preventive maintenance services. • Rebuilt side tray motors on Units#968 &#970. • Replaced brakes on Units# 107, # 137, #249, #268,#410, #414, # 950 &#961. • Replaced springs on Units#931 &# 969. • Replaced power divider in Units# 934. • Rebuilt packing ram for Unit# 931. • Painted&installed new front fender on Unit#915. • Rebuilt hydraulic pumps on Units#641 &#P510. 0 Completed inventory of stock room. LANSING -'ASTEWATER DIVISION MON'-i . Y STATUS REPORT JUNE 2005 ►PERATIONS otal Million Gallons Treated: 421.68 .verage Million Gallons Treated per Day: 14.06 otal Million Gallons Overflow South Basin: 0.0 otal Million Gallons Overflow North Basin: 0.0 otal Million Gallons Stabilized Biosolids Processed: 2.937 otal Million Gallons Pressed Sludge to Landfill: 0.271 Problems with BioRem odor control unit at biosolids storage. Working with consultant and manufacturer to resolve. A new steam generator will be provided under warranty. The manufacturer will provide a representative to replace the steam generator—als0o under warranty. Operations performing cleaning of south aerations tanks ceramic air diffuser stones with hydrogen chloride(HCL)gas. Operating BFP and biosolids stabilization processes concurrently. New procedure instituted with a goal to process up to 180,000 gallons of blended sludge per day. Final Phosphorus concentrations began to creep up throughout the month of June and into July. Attempting to optimize chemical feed and biological systems phosphorus removal. Cleaning out#10 secondary clarifier- in preparation to install of rebuilt drive unit(replaced under warranty). [AINTENANCE Technical maintenance staff working on installation of VFDs at Frances Park Pump Station(with significant cost savings). Working on plan development for buildings roof maintenance and repair. Working on specifications for replacement steps/stairs around the plant. Harton Street pumping station elevator work is in progress. PVC cylinder has been ordered for the elevator base. South plant primary scum pumps installations complete(services 28-33 primary clarifiers). Sludge dewatering and incineration building mixer#1 repair is complete and can be put into service. Annual maintenance crib inventory completed. Replaced compressor unit for upstairs air conditioning in administration building. Plant maintenance continues to work on surface wash systems for tertiary filters. Working on ferric chloride feed system. Investigating pump replacement to optimize feed and reduce chemical cost. Pumps are 20 years old and worn out. DMINISTRATION SSO at Grand Tower parking structure at the corner of Grand Avenue and Kalamazoo Street—reported to MDEQ. SSO at Indiana pumping station force main at the corner of Indiana Avenue and North Street(CSO Project)—reported to MDEQ. Held discussion with contractor and inspecting consultant. Working on sewer rate change notification letter. Continuing review and evaluation of Mechanical Screen Replacement Project proposals. Draft of RFQP for Tertiary Building is nearing completion. Fine tuning RFQP for Biosolids Management Services. Malcolm Pirnie Engineers sampled old digesters 7& 8 to determine concentration of pollutants. This is part of the digester remediation project. Division Safety Committee met. Granger landfill personnel to begin hauling belt filter pressed solids beginning August 1. They will also provide liners for the sludge roll-off containers. Division administration attended the MWEA State Conference awards presentation dinner to receive an award for the SCADA technical paper and presentation called the James R.Rumsey award. Several Division staff wrote state certification exam in May. Attempting to ID the gritty-looking material settled in the bottom of the south eeration tanks. Had an independent lab analyze material against possible industrial sources. Some communication problems with pipe lining contractor notification to plant personnel that lining chemicals will be in collection system pump station. Styrene in pumping station wet wells. The Division purchased a new digital camera. Division IPP is looking at Ordinance language changes affecting the Industrial Pretreatment Program. Met with Parks &Recreation staff to discuss long range plans for WWTP landscaping and grounds maintenance. S I CITY OF LANSING ,. PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. 732 City Hall C H I G Lansing, MI 48933 Tony Benavides,Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 July 18, 2005 Debbie Miner UD ` City Clerk City Hall -- Lansing, Michigan N e ' GrJ Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from the meeting held June 9, 2005. Please place these minutes on file. Respectfully submitted, Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.itr REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE JUNE 99 2005 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, Shirley Rodgers and Alfreda Schmidt ABSENT: Nancy Norton and Brian Surgener STAFF: Bill Bergman and Christopher Mumby VISITORS: None 1) CALL TO ORDER—Chair Bloomberg called the meeting to order at 11:45 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Bloomberg excused Mr. Surgener's absence. Mr. Bloomberg noted the agenda stands as presented. 2) APPROVAL OF THE MINUTES—April 14, 2005, and May 12, 2005 April 14, 2005 —Revised Draft Mr. Flechter moved, Mr. Baerman seconded, to approve the revised minutes for the meeting held April 14, 2005, as presented. MOTION CARRIED UNANIMOUSLY. May 12, 2005 — Mr. Bearman moved, Mr. Flechter seconded, to approve the minutes for the meeting held May 12, 2005, as presented. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS—None. 4) ELECTION OF OFFICERS— In light of the June 2005 term expirations for Mr. Surgener and Ms. Norton, Mr. Bloomberg suggested tabling the election of Officers until the Board received a definite indication regarding Mr. Surgener and Ms. Norton's service on the Board. Public Service Board gage 2 June 9, 2005 Ms. Schmidt moved, Mr. Flechter seconded, to defer the election of Officers until the Board has received a definite indication regarding the service of Mr. Surgener and Ms. Norton and their availability to potentially serve in one of these positions and that the current Officers will serve through the next meeting. MOTION CARRIED UNANIMOUSLY. The Board commenced a discussion regarding the status of the Executive Order. Ms. Rodgers asked why elections are held in mid June when terms expire at the end of June. 5) REPORT OF OFFICERS — Mr. Bloomberg made reference to the monthly reports that were distributed in the Board packet. Engineering Division—There was no additional information to report. Wastewater Division—There was no additional information to report. Sold Waste Section—Ms. Schmidt wanted to know why vacant Solid Waste Operator positions are not being filled. These positions are critical and the waste has to be picked up. Mr. Mumby noted that there are no plans to cancel any routes. However, every department in the City is looking at reducing the number of staff for budget purposes. No services will be canceled. Mr. Bergman noted that a few staff are asked to work double shifts. Ms. Schmidt noted that two seasonal positions have been cut. Mr. Bloomberg wanted to know the correct number of vacancies and how many positions will be left vacant. Board members had additional questions. Mr. Bergman stated Mr. Berridge will be available at the next Board meeting and can answer these questions. Operations &Maintenance Division—There was no additional information to report. 6) DIRECTOR'S REPORT—Mr. Bloomberg announced that Mr. Berridge was attending a special Committee of the Whole meeting and is not able to attend the Board meeting today. Mr. Bloomberg also noted that Mr. Berridge will conclude the presentation of the Winter Maintenance Report at a future meeting. Mr. Bergman reported the following information. A. Gaps in Sidewalks—Mr. Bergman reported the City is concentrating on closing the gaps between sidewalks before replacing any existing ones. By closing the gaps we mean to install sidewalks in the in-between spots where a sidewalk stops and then picks up again within a few feet, yards, or blocks. Mr. Baerman asked for a copy of the report that contains this information including costs, locations, and how the Department is prioritizing replacement. Mr. Bergman explained that the goal is to finish all of these areas this season. The need to fill these gaps became especially apparent after the traffic fatality that occurred on Saginaw Street this past winter. Public Service Board Wage 3 June 9, 2005 Ms. Rodgers wanted to know how the decision is made as to what sidewalks are installed/replaced, etc. Ms. Rodgers also wondered if the Public Service Board has a role or function as the first line of community people to provide input to City Council. Mr. Bloomberg explained that in the instance noted above, the Board didn't give input however, the Board is given information and provided an opportunity to have input. In unusual situations, the Department and City Council are under a lot of pressure to act quickly to address a problem or safety risk. Mr. Bloomberg explained that the Board also has the opportunity to provide input on general maintenance issues. A discussion ensued regarding the role of the Public Service Board and its involvement in the decision making process with regard to policy and other actions. Mr. Bloomberg mentioned that the information to be presented in the Winter Maintenance Report will be helpful. Mr. Baerman commented that from a community standpoint, the Public Service Board helps to guide policies within the Department. He asked if there are other large topics and/or decisions the department is struggling with that the Board can assist with. Mr. Baerman stated that the Board tends to receive information on past actions rather than to be a part of actions or decisions as they occur. He also wondered if the Board could act as a resource as problems arise. Mr. Baerman asked if there was something that the Board could be looking at in a forward opportunity and to participate in the assistance process rather than just receive information on what has been done. Mr. Bergman noted the City will have on-going revenue problems. The CSO project is a perennial issue and problems with restoration will come up on occasion. The engineering staff work with the consultants and contractors to correct these issues as they arise and will continue to do so over the course of the program. However, through experience, restoration techniques and public relations continue to improve. The City Council has directed the Department to come up with resolutions to citizen concerns with regard to the CSO restoration issue. Mr. Bloomberg wanted to know if there is a policy stipulating restoration guidelines in CSO locations. Mr. Bergman stated that there is but part of the problem is that they follow MDOT specifications of turf restoration which is intended to grow along the highway. Also, during construction, top soil is compromised which means the restoration may not be as fast and not always as nice as the service was prior to the restoration. The City relies to some extent, on the cooperation of the citizens to water areas of restoration while the grass grows. The cost of restoration may be prohibitive if the City was to provide the water for restoration. Mr. Flechter suggested blending top soil with City compost material in restoration efforts. 12:35 p.m. Mr. Copedge arrived B. US-127 Noise Wall—Mr. Bergman reported that Lansing Township has backed out of paying 10% toward the noise wall construction on US-127 due to a lack of funding. Construction of the wall will proceed regardless. Public Service Board Wage 4 June 9, 2005 C. Mr. Mumby announced that the NIKE Grant for the playground service was approved. There were only two or three playgrounds in the entire country that were approved and Lansing has one. Mr. Flechter explained that the NIKE Grant provides the means for old tennis shoes to be collected and ground up into recyclable material which can be used in playground materials. NIKE awarded the City of Lansing a grant which required matching funds from the Parks Department to use in the playground that is in front of the Potter Park Zoo. Mr. Flechter noted this is an honor for the City of Lansing. 7) COMMUNICATIONS — Correspondence Received from Paul H. Beerman, RLA: RE: Affidavit of Disclosure as per Sec. 5-505.1 of the City Charter The document was received and placed on file. 8) OTHER— Pennsylvania Avenue Bridge—Ms. Schmidt wanted to know the construction status of the Pennsylvania Avenue Bridge expressing concern that there seems to be long periods when no activity is occurring. Mr. Bergman reported that the bridge construction is on schedule and explained that the long periods of inactivity are due to heat restrictions and to avoid chemical reactions. Work progression is tied to the nature of the materials they are working with. Also, rain can delay activity. 9) ADJOURNMENT - The meeting adjourned at 1:05 p.m. Respectfully submitted, Faith Rach, Recording Secretary P:\PUBSVCBD\Minutes\6-9-05 LANSING WASTEWATER DIVISION T NTHLY STATUS REPORT APRIL 2005 )PERATIONS -otal Million Gallons Treated: 431.89 lverage Million Gallons Treated per Day: 14.40 Iotal Million Gallons Overflow South Basin: 0.0 -otal Million Gallons Overflow North Basin: 0.0 .otal Million Gallons Stabilized Biosolids Processed: 1.693 'otal Million Gallons Pressed Sludge to Landfill: 0.985 Mix Liquor(MXLQ)to North aeration basins 1 and 2 flowing through"C" inlet passes. "A"passes were found plugged with grit. Desire MXLQ flow through pass"A" on each tank. Operations unplugged"A"pass inlets to these tanks and reconfigured flow. Operations staff working on unplugging and cleaning pre-aeration tanks at South plant grit and primary settling area. Coordination with plant maintenance to accommodate mechanical contractor work on North retention basin drain pumps piping and valves. Received nine(9)new 4 yd. grit/screenings/scum containers and three(3)new 3 yd. grit containers. Continue to experience problems with BioRem odor control unit at biosolids storage. Working with consultant and manufacturer to resolve. Unit is still under warranty, and expected to be repaired at no cost. Twice in the month of April,while supernating the biosolids storage tanks, operations experienced drain system plugging and resulting biosolids spills to pavement areas and ground surface. Each time the areas were cleaned up and spills reported to Michigan Department of Environmental Quality(MDEQ). No biosolids were discharged to surface waters for either event. 4AINTENANCE Pump station staff rebuilding pumps at Kaplan(Sunset Ave.)pump station. Mechanical contractor completed work in North basin building replacing pump piping, suction valves, discharge valves and check valves. Plant maintenance continues to work on surface wash systems for tertiary filters. Otis Elevator Company load tested the South plant blower building elevator. Test report indicates the elevator is acceptable for use. Plant maintenance working on replacement of South plant primary scum pumps. Conducted pre-bid meeting for overhead door replacement at building/yard maintenance workshop. Transformer for the Duall odor control unit in the dewatering building has failed. Unit is under warranty and waiting complete replacement. Technical maintenance crew has installed a temporary transformer. Technical maintenance staff working with the Board of Water&Light to coordinate electrical feed shutdown to tie in main power disconnects. Shutdown anticipated for approximately four(4)hours on weekend of May 14-15,2005. A new voltage suppression unit has been ordered for the plant laboratory for use on circuits to sensitive laboratory instruments. Sampling of old digesters 6, 9, and 10 indicate that the oil layer in each tank is not as thick as previously estimated. Plant engineering working with Malcolm Pirnie consultants to characterize the oil for disposal options. ADMINISTRATION WWTP budget presented and discussed with the Committee of the Whole. Industrial Pretreatment Program(IPP)Annual Mercury Minimization Report to MDEQ was completed and submitted. Staff turned in City vehicles on May 1 as part of the new policy that vehicles will no longer be taken home. Continuing review and evaluation of"mechanical screen replacement project"proposals. Draft letter recommending consultant/engineer on this project is complete and under review with Director of Public Service. Ten(10)employees from the Wastewater Division attended the MWEA Regional Operators Meetings the last week in April. Working on"Request for Qualifications-Proposal"(RFQP) for a five (5)—year biosolids land application agreement with qualified firms. Anticipate publishing complete RFQP by June 2005. Gathering data and numbers necessary to begin development of long range financial plan for the Sewage Fund. Evaluating cost savings suggestions submitted by employees. Meeting scheduled for May 16'11 in Public Service. Nine(9)Safety Committee members attended the Michigan Safety Conference at the Lansing Center on the April 19-20 v� S I CITY OF LANSING .. PUBLIC SERVICE DEPARTMENT ; ,?�'� 1 ? ; g: 30 124 W. Michigan Ave. 1 732 City Hall C H I G Lansing, MI 48933 Tony Benavides,Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 July 7, 2005 Debbie Miner City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from meetings held April 14, 2005 and May 12, 2005. Please place these minutes on file. Respectfully submitted, j(�-06,5� Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.Itr REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE APRIL 14, 2005 PRESENT: Paul Baerman, Ron Bloomberg,Dale Copedge,Matt Flechter,Nancy Norton and Alfreda Schmidt ABSENT: Shirley Rodgers and Brian Surgener STAFF: Bill Bergman, David Berridge, Jim Campfield, Steve Chalker, Lori Miller, and Christopher Mumby VISITORS: None 1) CALL TO ORDER-Chair Bloomberg called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Bloomberg excused absences for Ms. Rodgers and Mr. Surgener. Due to a lack of a quorum when the meeting started, agenda items were taken out of order. All members present agreed to begin with the Director's Report. 2) DIRECTOR'S REPORT - • Report on Establishing Special Measuring for Sewer Rates Mr. Bergman referred to the Report On Establishing Special Measuring For Sewer Rates that was included in the Board packet and presented the following information. A problem of exemptions was brought to the attention of the current administration by two users in 2003. Some manufacturers are paying sewer fees based on water usage that never enters the sewer system The City Ordinance requires a particular protocol for measuring. Any change in that protocol would require Council approval which would then be administered by the Department Director. If an alternative measuring method is established,many businesses will see a reduction in their sewer fees. This reduction could amount to $1 Million in lost revenue. General Motors is the largest manufacturer to be impacted. However,there is the potential to gain an additional $2 Million in revenue by charging the Board of Water and Light(BWL) for condensation created by steam. This condensation ultimately ends up in the sewer system. The City is currently subsidizing the cost of capturing this condensation. Charging the BWL for this service would increase their fees approximately 8.8%. Steam heat is most commonly used by customers in the downtown area. Mr. Bergman continued to say that a change in the measuring method would be difficult to administer in that oversight would be necessary to make sure those receiving the benefit are in compliance. This might require staff to make regular inspections. The charge for a different metering system into the building would be a nominal amount. However,the fees associated with requesting and implementing the service will discourage frivolous requests. Ms. Schmidt asked if the increased rate to the BWL will in turn cause them to increase their 30ARD OF PUBLIC SERVICE Page 2 dinutes of April 14, 2005 customer rates. Mr. Bergman responded that any increase in fees would be between the BWL and their steam customers. Mr. Bergman explained that there is a potential for a reduction in fees for some business customers but administrative costs to the city would increase. Mr. Bergman noted that in discussions with business groups, the BWL was the only entity that was displeased with the plan and objected to the proposed additional charges for their condensation that enters the sanitary sewer system. Some customers may make estimates for condensation on coolers. Rather than measure the condensation,the BWL could meter water going to the cooler and be charged a percentage based on this amount which is estimated. Production records would then have to be evaluated to make sure estimates are fairly accurate. Meters are not always accurate. Mr. Berridge asked if the report takes into account the closing of the GM plant in the downtown area. With the closing of this plant, the City stands to loose one third of sewer fees currently collected. Mr. Berridge also pointed out that the GM plant consumes 75% of the BWL steam production. If steam production goes down by 75%,the potential increased fees being charged to the BWL would have to be re-evaluated 12:05 p.m. Mr. Copedge arrived. A discussion ensued regarding the Report and special measuring for sewer rates. It was noted by Mr. Bloomberg that evaluation of this process could be split up. One option would be to create a special measuring device and the second option is to charge the BWL additional fees for condensation. The impact of one needs to be considered when looking at the other. Mr. Bloomberg continued to explain that those entities that are using less of the sewer system may have a basis for a claim. There is already a difference in the rates for I&I. Mr. Baerman noted he likes the three standard flat rate approach rather than separate fees for each individual case. Mr. Bergman will continue to research this rate structure and report back to the Board. 3) APPROVAL OF MINUTES -March 10, 2005 Ms.Norton moved,Mr. Baerman seconded, to approve the minutes for the meeting held March 10, 2005, as presented. MOTION CARRIED UNANIMOUSLY. 4) CITIZEN COMMENTS -None 5) REPORT OF OFFICERS - Mr. Bloomberg made reference to the monthly status reports that were distributed to Board members. There was no additional information to report. 30ARD OF PUBLIC SERVICE Page 3 vlinutes of April 14, 2005 DIRECTOR'S REPORT CONTINUED-Mr. Berridge continued with the Director's Report. • Executive Orders - Mr. Berridge noted that Executive Orders 2005-1 and 2005-2 are still being deliberated by City Council. Executive Orders automatically take effect within 90 days if no action is taken by the City Council or it can be approved by City Council with a 6/2 vote. A public hearing was held on April 4, 2005 to address the two Executive Orders. • Parkin Issues s�-Mr. Berridge noted that the parking system has been brought to the forefront in that it remains a catalyst to downtown business and customer service. Mr. Berridge suggested that the Board of Public Service may wish to form a three member sub-committee to look at parking issues and make recommendations. Items to consider may include Parking System image and operational issues. Mr. Baerman, Mr. Bloomberg, and Ms.Norton volunteered to serve on the Parking Issues Sub-Committee. 1:00 Mr. Flechter arrived. • Budget Issues -Mr. Berridge reported that in an effort to help with budget shortfalls,the Mayor has asked all Department Heads to take a 5%wage reduction. In addition, Department Heads will no longer have the use of a City vehicle however, they will be reimbursed for using their own vehicles for City related business. • Mr. Berridge explained that the problems with the budget shortfall is critical. The Mayor has submitted a balanced budget to City Council. A few of the details include the following: —Potter Park Zoo, Golf, and LEPFA will experience a$900,000 reduction —A savings of$400,000 in eliminating work redundancies —Administration is looking for a reduction in labor costs amounting to $2.5 Million Mr. Berridge indicated that balancing the budget will be an on-going issue due to shared state revenues and income tax receipts which are continuing to decline. 6) OTHER BUSINESS- A. Board Meeting Times -Board members discussed Board meeting times and all agreed that the current meeting time, 11:30 a.m. seemed to be the most suitable for everyone's schedule. Mr. Bloomberg noted that holding the meeting during the lunch hour has been effective in obtaining a quorum. Mr. Bloomberg also suggested that in view of the budget problems facing the City, it may be fiscally appropriate for the City to discontinue paying for lunch for the Board meetings. Ms. Schmidt moved,Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY,to continue conducting Public Service Board meetings at 11:30 a.m. and that Board members will each contribute a designated amount of money to cover the cost of their lunch. B. Ms.Norton explained that she had concerns regarding the turn lane from Grand River Avenue 30ARD OF PUBLIC SERVICE Page 4 Minutes of April 14, 2005 onto southbound N. Pennsylvania Avenue and the turn only lane on High Street while traveling north. Ms.Norton indicated that a driver must make the lane change too quickly and that the traffic lights are not sequenced properly. Mr. Berridge stated he would contact the Transportation Engineer regarding these concerns. 1:20 p.m. Mr. Campfield arrived 7) ACTION ITEMS- A. Recycling-Drop-Off Center Mr. Chalker referred to the Drop-off Recycling Center Proposal Executive Summary that was distributed in the Board packets and asked for questions and comments regarding the proposal. Mr. Flechter asked if it may be possible to operate the drop-off center without staffing which would help to lower the cost of the proposed center. Mr. Campfield explained that staffing was necessary to make sure contaminated or improper materials are not dropped off. The cost to sort through material would end up being more than if quality control staffing is provided at the drop-off point. Mr. Berridge added that in order to run the operation properly, staffing at the drop-off point is necessary. MR. COPEDGE MOVED,MS. NORTON SECONDED,to approve the Drop-off Center Proposal Executive Summary, as presented, and that the document be forward to the Mayor and Lansing City Council for their consideration. MOTION CARRIED. 5 Yeas 0 Nays and 1 Abstention-Mr. Bloomberg 8) ADJOURNMENT The meeting adjourned at 2:05 p.m. Respectfully submitted, V Faith Rach Secretary to the Board P:\Rach\PUBSVCBD\Minutes\04-14-05 REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MAY 12,2005 PRESENT: Paul Baerman,Ron Bloomberg, Dale Copedge, Matt Flechter,Nancy Norton, Shirley Rodgers, and Brian Surgener ABSENT: Alfreda Schmidt STAFF: Bill Bergman and Christopher Mumby VISITORS: Denver Surgener 1) CALL TO ORDER-Chair Bloomberg called the meeting to order at 11:45 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Bloomberg excused Ms. Schmidt's absence. 2) APPROVAL OF THE MINUTES -April 14, 2005 Mr. Bloomberg referred to page 3, the fourth bullet under the Director's Report, and asked for clarification of the information reported noting that the figures do not add up to $6 Million. Mr. Bergman stated the numbers will need to be reviewed and clarification will be provided at the next Board meeting. Mr. Bloomberg tabled approval of the April 14, 2005 minutes until the May Board meeting. 3) CITIZEN COMMENTS-Mr. Bloomberg welcomed Mr. Surgener's nephew Denver Surgener,who attends Oakland University and is visiting for the summer. 4) REPORT OF OFFICERS - Mr. Bloomberg made reference to the monthly status reports that were distributed to Board members. There was no additional information to report. 5) DIRECTOR'S REPORT -Mr. Bergman reported the following information. A. Pending Report on Establishing Special Measuring for Sewer Rates - Mr. Bergman noted the Board of Water and Light(BWL)have mentioned that they may want to raise customer rates if they are charged a fee for the discharge of condensation into the sewer system. At this time, the General Motors plant closing accounts for one third of the evaporated water lost, Eg., air conditioning. Ms. Rodgers noted that most of the steam customers are downtown customers and that it may not be feasible for them to convert. Ms. Rogers also explained that most of the downtown buildings utilizing steam are governmental buildings. The additional costs would be passed directly onto the citizens who support the cost to run government buildings through taxes. Mr. Bergman indicated he would take into consideration the number of downtown governmental buildings using steam and incorporate this additional information into the revised Report. Mr. Flechter noted that sewer rates are based on volume of water used and wondered if the City could charge based on surcharge. Mr. Bergman explained that there is only one BOARD OF PUBLIC SERVICE Page 2 Minutes of May 12, 2005 customer that is charged based on the surcharge of ammonia. Mr. Bergman continued to say it would be very difficult to tailor charges based on this discharge type. Mr. Surgener asked if the BWL is increasing or decreasing its steam heat customer base with new development. Mr. Bergman indicated he would research this question. Mr. Bergman reported that there are currently 300 customers using steam heat. Mr. Bergman noted that the loss of the GM plant and steam issues have overwhelmed the whole study. We will try to resolve steam issue before resubmitting the study. Mr. Bergman reported that the City pays the BWL $1,000,000 annually for their billing services. Discussion regarding the study and business exemptions ensued. Ms. Rogers asked why wouldn't concrete companies or other like companies receive an exemption when they come on-line. Mr. Bergman explained that the City didn't know this was the case. The BWL has prepared a report showing that 400 customers are being billed for water but not for sanitary sewer service. The BWL has not provided an explanation for this situation. Forty of these customers are known to have septic tanks. The City is holding off billing other customers until we can work out these details. The City is planning a mailing to thirty of the biggest water users to see what kind of response it generates. Mr. Bergman explained that similar research was done twenty-five years ago which led to a recommendation to begin collecting sewer fees from more than 300 customers. No action was taken on the recommendation however or additional accounts were started without sewer fees. Ms. Rodgers asked if there is some way to check to see if any of the 300 businesses that were part of the study done twenty-five years ago, are still in business. Mr.Bergman stated it would be too difficult to analyze now. Mr. Surgener asked how other cities handle this type of billing. Mr. Bergman noted that most cities do have a procedure to reduce sewer bills for evaporated water but most businesses don't take advantage of the process. In Delta Township, Lowe's takes advantage of the special metering rates. Mr. Baerman stated that paying the BWL$1,000,000 for annual billing services seems exorbitant particularly since they have to do the billing anyway for water service. Mr. Baerman asked if this rate was negotiated. Mr. Baerman also wondered if the meter data could be purchased from the BWL and then have the billing done in-house or hire a consultant so the billing is done at a reduced cost. Mr Bergman replied that Mr. Ross recently did a study on changing the billing procedures, and we will pursue these changes. Ms. Rodgers noted that the $1,000,000 must cover the whole process and not just the billing piece. Mr. Bergman confirmed that this price includes a share of the metering data and replying to customer inquiries. B. Intersection of Pennsylvania/High Street/Grand River Avenue-Mr. Bergman reported that Mr. Berridge checked on the concern at this intersection reported by Ms. Norton at the April meeting. The Transportation Division has received several similar concerns and are in the process of re-evaluating the design of intersection. Two options include restriping to three lanes one of which would be a center turn lane. Another consideration involves making 30ARD OF PUBLIC SERVICE Page 3 vlinutes of May 12, 2005 four lanes and removing the turn only lane. C. Budget Report-Mr. Bergman distributed two budget related documents: 2005106 Budget Walk-Across and FY06 Engineering Division Proposed Operational Changes. Mr. Bergman reported that no layoffs are proposed for the Public Service Department. The Department has shifted$310,000 in design and consultant work to in-house personnel. This work will be charged to project accounts. $47,000 of in-house personnel costs will be charged to sewer projects for the Down Spouts Removal Program. The City is looking to fill the gap with the reduction of City staff. Mr. Baerman asked what are the current city reserves. Mr.Bergman indicated approximately$8 Million. Ms. Rodgers noted that the proposed changes indicate the reduction of 244 positions would bring the budget in line. Page 3 of the 2005-06 Budget Walk-Across document shows the impact to service. Mr. Bergman explained that alternatives to layoff are shown by changes in structure. 6) OTHER A. Ms. Rodgers suggested that the Department look at possible modifications to the inflow notifications. The letter is very verbose and technical and wondered what the citizen is suppose to learn from these letters. Mr. Bergman noted that wording in these letters could be reviewed. The intent is to communicate information to the public. B. Ms. Rodgers expressed that it is important to look at Judge Manderfield's recent ruling on Okemos Road project and the Open Meetings Act. The Ingham County Road Commission is appealing the decision. This ruling could be a potential problem for the City of Lansing if the City doesn't heed the requirement. 7) ADJOURNMENT The meeting adjourned at 12:45 p.m. Respectfully submitted, Faith Rach Secretary to the Board P:\Rach\PUBSVCBD\Minutes\05-12-05 SI CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. 732 City Hall H I G Lansing, MI 48933 Tony Benavides,mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 April 19, 2005 Debbie Miner City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from the meeting held March 10, 2005. Please place these minutes on file. Respectfully submitted, Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.Itr REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MARCH 10, 2005 PRESENT: Paul Baerman,Ron Bloomberg,Dale Copedge,Matt Flechter, Gilda Richardson, Shirley Rodgers, Alfreda Schmidt, and Brian Surgener ABSENT: Nancy Norton STAFF: Bill Bergman, David Berridge, Christopher Mumby,Brian Ross, and Janette Tate VISITORS: Faye Johnson 1) CALL TO ORDER- Chair Bloomberg called the meeting to order at 11:39 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Bloomberg excused Ms. Norton's absence. Mr. Bloomberg welcomed new member Ms. Rodgers to the Board of Public Service. Ms.Rodgers briefly discussed her background and current community service activities. 11:43a.m. Mr. Flechter arrived. Mr. Berridge also welcomed Ms. Rodgers to the Board of Public Service. Mr. Berridge presented Ms. Richardson with a Proclamation from Mayor Benavides in honor of her 10 years of service on the Board of Public Service, 18 1/2 years of service on the Lansing Board of Education and as well as her volunteering for several other community services such as the Lansing Urban League and Big Brothers and Big Sisters. In honor of Ms. Richardson's dedication to the Lansing community, Mayor Benavides proclaimed Thursday,March 10, 2005, as Gilda Richardson Day. Ms. Richardson stated that she appreciates the honor and being afforded the opportunity to serve on the Board of Public Service and to serve in the Lansing community. She considers it a privilege and an honor to do so. Mr. Bloomberg extended best wishes to Ms. Richardson noting that she has worked with the Board as they tackled a number of issues and recognized her contribution. 2) APPROVAL OF MINUTES -February 10, 2005 Ms. Schmidt moved,Mr. Baerman seconded, to approve the minutes for meetings held February 10, 2005, as presented. MOTION CARRIED UNANIMOUSLY 3) CITIZEN COMMENTS -None 12:05 p.m. Mr. Copedge arrived. 4) ACTION ITEMS-None BOARD OF PUBLIC SERVICE Page 2 Minutes of March 10, 2005 5) REPORT OF OFFICERS - Mr. Bloomberg made reference to the monthly status reports that were distributed in the Board packets. a. Engineering Section-There was no additional information. b. Wastewater Section -Mr. Ross distributed copies of an updated report. C. Solid Waste Section- Ms. Schmidt asked about the Blue Cart Program and wondered if there were new customers signing up for service. Mr. Berridge reported that the Blue Cart Program is progressing especially since the addition of the 95 gallon cart. Mr. Berridge noted a comparison chart will be included in the upcoming publication of the Greensheet. The comparison study shows that the City of Lansing provides the most cost effective service to the citizens of Lansing as well as providing the greatest variety of services among all competitors. The Program continues to struggle with breaking even with expenses and revenue but we are confident that we can successfully compete in the market. The Department remains committed to providing high quality products and services to the citizens at competitive prices. Mr. Berridge mentioned the recognition program for the waste reduction award ceremony to be held April 21,2005, at the Cadillac Club. Mr. Berridge asked that Board members who are interested in attending the ceremony, contact Mr. Mumby. Mr. Berridge reported that the City has gone out to bid for the acquisition of new carts because the program is growing and the demand is there. d. Operations and Maintenance Section-There was no additional information. 6) DIRECTOR'S REPORT-Mr. Berridge reported the following information: • Mayor Benavides has issued Executive Orders regarding reorganizing activities for the City of Lansing. The first Executive Order 2005-1 refers to the transfer of the Transportation and Parking Office from the Planning and Neighborhood Development Department back to the Public Service Department. • Executive Order 2005-2 deals with the reorganization of functions in the Parks,Finance, Management Services, and Public Service Departments and the Creation of a City Public Information Officer position. Mr. Berridge provided details of each of these changes. There was a press release issued on February 25, 2005 regarding the changes. Among these changes involves the elimination of the Management Services Department which covered Central Garage, Computer and Communication Services, Operational Services and Building Maintenance. The Building Maintenance function will be placed in the Public Service Department under a new Property Management Division. This will include a Division Head level position for a Property Manager who will oversee the activities of the Building Maintenance Division as well as working toward managing all of the City's properties. Computer and Communication Services will be moved to the Finance Department. Many of BOARD OF PUBLIC SERVICE Page 3 Minutes of March 10, 2005 this Division's functions center around activities involving income tax. Management of Operational Services will go back to the Business Manager in the Finance Department who also manages all purchasing functions. The last major component involves the consolidation of the all garages and the fleet maintenance program. There are currently three distinct facilities that include the Parks and Recreation Department located at Oak Park on Shiawassee Street, the Central Garage which is behind the ball stadium, and the third is the Service Garage facility that is part of the Operations and Maintenance Division facility located on South Street. A Fleet Maintenance Division to fall under the Public Service Department will be developed. A Fleet Manager will be hired to oversee fleet management. The long term goal is to find a facility large enough to house all of these functions under one roof. Ms. Schmidt suggested that the GM Plant site located on Verlinden Street may be a possible location. Mr. Berridge noted there hasn't been a definite time line established in centralizing the fleet functions at one location. However, it is anticipated that the two Division Heads positions will be filled within 90 days. Mr. Berridge continued to discuss some of the operational changes that will occur. Mr. Berridge explained that this is a Mayor's Initiative according to the City Charter and takes effect in 90 days. If the City Council is in agreement, they have the option of expediting the reorganization by way of a resolution. We are hoping this will occur so we can move forward on these initiatives. The last item is the creation of a Public Information Officer position. The Public Information Officer will work in the Mayor's office to coordinate and oversee all public information generated by the City. Mr. Bloomberg asked if the Public Service Board will be involved in making decisions on issues that are referred to the Transportation and Parking Office. Mr. Berridge stated these issues will continue to be under the purview of the Traffic Board. Mr. Flechter asked Mr. Berridge to elaborate on why decisions made on traffic and parking issues cannot be handled by the Board of Public Service. Mr. Berridge explained that the City Ordinance that governs traffic related issues is very restrictive with regard to following a specific protocol for handling these issues. The function of the Board of Public Service is to review departmental issues on a broader level. The function of the Traffic Board is of a more narrow nature and its function is defined specifically in the City Ordinance. • Mr. Berridge reported that on the March 7, 2005 City Council authorized the City to submit a request for a$20,000 Reuse-a-Shoe Grant. The grant monies will be used for park improvements. • Mr. Berridge provided a Power Point presentation of winter maintenance activities and explained how costs are distributed. This is the same material presented to Council members at a recent Committee of the Whole meeting. Mr. Berridge stated that there are approximately 444 miles of city streets; 33 miles of state trunkline, 106 of major streets and 305 miles of local streets that are maintained during winter. When salting is done, approximately 139 miles of streets are salted. The magnitude of snow removal varies depending on the amount of snowfall. Mr. Berridge explained the criteria used that trigger the type and magnitude of snow maintenance activities and staffing levels during snowfall BOARD OF PUBLIC SERVICE Page 4 Minutes of March 10, 2005 periods. Mr. Berridge continued the presentation and answered Board member's questions as they arose. The presentation was stopped early due to time constraints. Mr. Berridge offered to complete the presentation at a later date if requested. • Mr. Berridge discussed staffing levels for the Department. There are 244 positions in the Public Service Department which includes 17 seasonal positions. There 19 positions that are vacant and of these, 6 positions are on hold but funded and 7 positions are unfunded. • Mr. Berridge discussed the sidewalk snow shoveling policy. Fines in high traffic areas are greater than in lower traffic areas. Property owners must have snow removed from the sidewalk within 24 hours after the snow has stopped falling. Only one warning is issued per year. After that, a violation notice is automatically issued if there is a violation. Those that fail to clear the snow from the sidewalk will receive an increase in the fine with the second and third offense. Mr. Bloomberg asked what the cost is to plow the streets. Mr. Berridge stated a full plow is approximately$150,000 and a partial plow is approximately$30,000. Ms. Schmidt wondered if pothole maintenance is funded from monies left over from winter maintenance noting there seems to more potholes this year than in prior years and that they seem to be deeper. Ms. Schmidt suggested that some streets, such as S. Pennsylvania onto Alton and Cedar Brook, were not constructed to take such heavy traffic. Ms. Schmidt asked that the pothole crews visit this area more frequently since there are several holes that have been reported and not filled within a four day period. There are many potholes and they are deep. Mr. Berridge explained we have had a hard winter which has taken a toll on the streets. Monies to fill potholes do come from winter maintenance funding. Mr. Berridge also indicated that a different material to fill potholes is being tested on half of the City streets which we are hoping will have better durability. Potholes are generally filled on a complaint basis and not routinely at this time. The 24-hour pothole hotline is 483-4161. Mr. Berridge continued to discuss the pothole filling process. 7) ADJOURNMENT The meeting adjourned at 1:21 p.m. Respectfully submitted, ® , Faith Rach Secretary to the Board P:\Rach\PUBSVCBD\Miiiutcs\03-10-05 ENGINELRING DIVISION STATUS March 4, 2005 PERSONNEL/ADMINISTRATION Office Manager (Departmental Coordinator -34): Position filled November 22, 2004. Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ.Working on short term improvements referenced in the ACO. STREET PROJECTS 01071 2003 Street Rehabilitation—Contractor L&L Project Engineer—Dykema Streets completed: Francis Street from Kalamazoo Street to Michigan Avenue Moores River Drive from MLK Blvd to Washington Avenue Kalamazoo Street from Mlk to McPherson Mark Twain Drive from Haag Road to Ashley Drive Winterset Drive from Miller Road to Haverhill Drive Haverhill Drive from Haag Road to Ashley Drive Ashley Drive from Haag Road to Northrup Street Traffic Calming items completed: Speed Humps are completed Beal &Smith Traffic Circle Moores River Drive Raised Crosswalk Harding Curb Realignment 01074 Gravel Streets, No.1 —Project Engineer—Parry Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Devonshire, Sidney and Renee are all complete.Wayne St. is to be done in the spring of 2005. 01076 Gravel Streets, No.2—Project Engineer—Parry Paving Gravel Streets Kenbrook LaBelle to MLK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg Final plans prepared by Capital Consultants. Assessment Rolls are being prepared 01077 Waverly Road Concrete Pavement Repair—Contract SixS Project Engineer—Dykema/Gatehouse Project work is complete. Change Orders and pay estimates are being processed. Collins Road Reconstruction—Project Engineer— Dykema - 1 - 3/2/05. 27064 O PH IV SEG 1 —018E—Contractor: E.T. cKenzie—Project Engineer: Danke Neighborhood meeting scheduled for 3/9/05. 17043 CSO PH IV SEG 2—018N A—Project Engineer: Gamble Bids opened. Dunigan Brothers read low bidder. Neighborhood meeting scheduled for 3/16/05. Construction will begin Spring of 2005. 17044 CSO PH IV SEG 2—018N B—Project Engineer: Danke Bid opened. E.T. MacKenzie read low bidder. Neighborhood meeting scheduled for 3/16/05. Construction will begin Spring of 2005. 36309 CSO PH IV SEG 3—013 West—Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3—023—Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. xxxx 2005 Misc.Sewer Construction - Project Engineer: Ahmad List of candidate sites/specs to be finalized [project not active]. 14141 TRPS, SSO Elimination/Trenchless Rehab,Consultant Wilcox Assc. -Project Engineer-Ahmad 32 segments of root treatment; 25 segments of Grouting; and 12 segments of CIPP lining complete.Work at site suspended after 12/22/04 for about six months to observe root treatment effects and to be resumed on 5/31/05. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad Work started on 9/1/04. Sewer work completed in all sections, Leveling course installed on ALL streets in the project.Wearing course to be installed in Spring 2005. Progress is biweekly updated on City's website. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer—Ahmad. A) Installation Contract. Bids due on 1/20/05 canceled, new bid package reissued, New bid date 3/10/05. B: Procurement Contract: Project specs/cost being finalized with Amitech USA for Polycrete structures. 6B0001 BRPS, Contractor: -E.T. MacKenzie, Project Engineer—Ahmad Force Main along Hagadorn Road 95% complete.Work on main PS building started 7/6/04 and after remaining dormant for several months due to sheet piling problems is now in active progress since third week of December 04. Base slab poured 1/21/05, 7 day break OK. Dry and wet well walls poured 02/18/05. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks"like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system will be presented on April 7, 2005. 01078 2005 Manhole Insert Program—Project Engineer: Danke As of 2/28/05: Map 1 (Miller/Waverly/Jolly/MLK), Map 2 (Jolly/Holmes/Pleasant Grove/Waverly), Map 3 (Waverly/Pleasant Grove/Holmes/Mt. Hope)and Map 7(Jolly/MLK/Hughes)completed except manholes in parkways. Crews working on Map 4,5 and 6. 1113 large inserts and 9 small inserts installed. 32 manholes were odd size and could not take inserts. 77 manholes were not found (buried underground or snow). 60%of the manholes visited.. 47066 Potter Park 1/1 Study—Project Engineer: Danke Still working with Purchasing with negotiations with the consultant. Project to start when a consultant is o9 board. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Installation of gate completed in 12/04. Change order under preparation for accounts finalization. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available - 3 - Waste Reduction Services • The slogan for the Blue Billy signs has not been finalized yet. • Blue Billy cart bids have been received and should be tabulated by Tuesday the I"of February. • Christmas tree collection is winding down. The second pass through the City was completed Saturday the 29th. The week of the 31 st we will be doing complaints and call-ins. There are still a few trees buried enough from the last snowstorm that the residents or two-crew member will have to dig them out. • The Neighborhood Clean-ups are scheduled to start, Saturday, the 16th of April and will go through Saturday, the 15th of October, 2005. • Pink tagging of carts that are 30 days overdue on payment started Monday, the 31". The carts will be dumped and a pink tag-telling customers they need to pay will be left on the carts. Next week,non- payment customers will have their carts Red tagged telling them to pay up and the carts will not be dumped. If the customers still have not paid their bill by the 10 of February,we will start repossession of the Blue Billy carts. Service Garage Section • 152 work orders. • 22 preventive maintenance services. • Replaced radiators in Units#P599, 615 & 693. • Replaced brakes on Units # 605, 642 & 933. • Rebuilt loading conveyor in Unit#627. • Replaced rear main seal in Unit#P424. '�• I�' � I 0. p, - � I "t .� • �• i i LANSn,4G WASTEWATER DIVISION MONTHLY STATUS REPORT JANUARY 2005 OPERATIONS Total Million Gallons Treated: Average Million Gallons Treated per Day: Total Million Gallons Overflow South Basin: Total Million Gallons Overflow North Basin: Total Million Gallons Stabilized Biosolids Processed: Total Million Gallons Pressed Sludge to Landfill: Note: When this report was generated the above wastewater and solids processing data was not completely compiled for the month of January 2005. o Coordination of problem resolution for"Odor Control and Basin Flushing project"equipment is ongoing. Odor control units at screen building and biosolids storage experiencing some malfunctions. Working with supplier and engineer to correct. o Synagro Company here to haul liquid biosolids to agricultural land application sites. o Synagro also cleaned out the blended sludge storage tank. Outlet line became plugged with grit and rags. Storage tank was placed back in service and currently working well. o Snow melt and rains over the period of 1/12/05— 1/14/05 created high flow conditions and resulted in retention basins overflowing to the Grand River(this is an authorized and permitted CSO discharge allowed by MDEQ). o Sump pump in heater building#2 failed, causing basement flooding—no damage to equipment. o Plant Effluent Water(PEW)used to thaw biosolids storage tank inlet lines caused erosion to soil/rock shoring at north wall of the west biosolids storage tank. O &M Division assisting in restoration. MAINTENANCE o New valve actuators installed on north secondary blowers completed. o New wet well access doors installed at Harton Street pump station,Lansing Avenue pump station, and Frances Park pump station. o New valve installed on outlet line of blended sludge storage tank(old digester#5). o Installed new sump pump in heater building#2. o Wear rings replaced on pumps at Lansing Avenue pump station. o Working with construction contractors on problems with BioRem odor control unit for biosolids storage,and odor control and ventilation unit at the screen building. ADMINISTRATION o Some staff attended the Mayor's State of the City address on January 24`�. Wastewater set up information/educational booth at event. o Tim Roath has been hired as Wastewater Plant Operator 04/600. o Paul Hartwig,Plant Operations Supervisor retired on January 21, 2005 after 21 years of service. o Maximum Allowable Headworks Loading Study(MARL)was completed and submitted. Both Compatible and Toxics studies currently under MDEQ review,awaiting approval. o Bill Brunner attended a workshop on construction contracts, scheduling and project management. o Bill Brunner,Brian Ross, Chad Gamble and John Green are reviewing engineering proposals for proposed replacement of the treatment plant headworks screening mechanisms. o Brian Ross and Dan LeVeque attended the National Biosolids Partnership Environmental Management Systems (EMS)two-day workshop. o The Wastewater Division reported a total of twelve(12) SSO events as a result of the wet weather flows during the period 1/12/05— 1/14/05. Of the twelve events,two(2)were at pump stations, eight(8)were in the collection system, and two (2)were in Lansing Township. o Working on budgetary year end estimates,and the sewer rate model for the sewage fund. o Eddie Hunter,WWTP Custodial Worker 100,accepted a position with the City Transportation Department. Eddie's last day at Wastewater is Feb. 4th. Public Service partment Monthly Status Repor` Street, Surface, Sewer, Service Garage and Solid Wa-.e January 2005 OPERATIONS AND MAINTENANCE Street Section • Continued filling potholes on Major and Trunklines. • Continued filling utility and contractor cuts. • Involved in two full plows and one partial plow. • Salted and plowed bridge sidewalks and skywalks. n • Repairing mailbox complaints after plows. Surface Section • Routine maintenance including;hand-filled gravel shoulders,gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Participated in two full plow operations. • Haul sweeper dumps. • During and after each plow operation we check every plow for wear and damage. A list is made and the repairs are made. • Filled the sand/chloride barrels twice this month. • Participated in five salt operations along with five salting of the Hills and Stops. • Grading gravel streets become difficult due wet conditions and or frozen ground. Instead of grading in these situations,we will fill the holes with limestone. • Many days during the winter months are spent dealing with slippery roads due to ice and snow. These activities include responding to complaints, salting Trunklines and Major roads, salting the hills and stops in the local streets and plowing. • Maintained and cleaned the parking barns in the O&M complex. Sewer Section • The sewer crews spent most of their time this month working in winter maintenance. Activities my staff assisted in was two partial plows and two full plows. Five days were spent clearing snow and ice from crosswalks and State and City owned sidewalks. • On several occasions staff was assisted to salting operations. • The snow melted and along with rain early in the month,resulted in basement flooding due to I&I (mostly footing drain water). As a result,by-pass pumping of overloaded sanitary mains was required. • A joint project between Terta Tech and O&M began this month. This project consisted of the installation of inflow shields in sanitary manholes to prevent I&I, and completing an inventory of the manhole structure, including location, condition and inverts of pipes. • Other routine cleaning and repairs were performed on a limited basis, resulting in lower productivity number for the month. Recycling • Worked with staff for Parks Department to develop grant application for funding to install a rubberized playground surface at Potter Park and Zoo through Nike Reuse-A-Show program. • Provided assistance to Potter Park Zoo staff to develop signage and displays for expanded recycling effort. • Continued work on Greensheet newsletter. • Provided assembly at Averill School for Kindergarten recycling program. • Coordinated effort with Urban Options to develop another mid-scale vermicomposting program, at Post Oak Elementary. • Provided materials and advice to Allen Street School for recycling lessons. • Coordinated efforts with MDEQ and R2C2 for WRAP to be held in conjunction with MDEQ's Earth Day event to be held at Constitution Hall on April 21,2005. • Responded to 3224 requests for information through our WRS Hotline. • Served our 3980 Blue Billy Trash Cart customers. • WRS collected 226.25 tons of recyclables in December 2004 and derived revenue in the amount of $13,682.44 from their sale to vendors. January tonnages are not yet available. Waste Reduction Services • The slogan for the Blue Billy signs has not been finalized yet. • Blue Billy cart bids have been received and should be tabulated by Tuesday the 15`of February. • Christmas tree collection is winding down. The second pass through the City was completed Saturday the 29`h.The week of the 31st we will be doing complaints and call-ins. There are still a few trees buried enough from the last snowstorm that the residents or two-crew member will have to dig them out. • The Neighborhood Clean-ups are scheduled to start, Saturday,the 16`h of April and will go through Saturday,the 15`h of October, 2005. • Pink tagging of carts that are 30 days overdue on payment started Monday, the 315`. The carts will be dumped and a pink tag-telling customers they need to pay will be left on the carts. Next week,non- payment customers will have their carts Red tagged telling them to pay up and the carts will not be dumped. If the customers still have not paid their bill by the 14`h of February,we will start repossession of the Blue Billy carts. Service Garage Section • 152 work orders. • 22 preventive maintenance services. • Replaced radiators in Units#P599,615 &693. • Replaced brakes on Units#605, 642 &933. • Rebuilt loading conveyor in Unit#627. • Replaced rear main seal in Unit#P424. r LANSII. WASTEWATER DIVISION MONTHLY STATUS REPORT JANUARY 2005 OPERATIONS �,�#t'� Total Million Gallons Treated: Average Million Gallons Treated per Day: Total Million Gallons Overflow South Basin: Total Million Gallons Overflow North Basin: Total Million Gallons Stabilized Biosolids Processed: Total Million Gallons Pressed Sludge to Landfill: Note: When this report was generated the above wastewater and solids processing data was not completely compiled for the month of January 2005. o Coordination of problem resolution for"Odor Control and Basin Flushing project"equipment is ongoing. Odor control units at screen building and biosolids storage experiencing some malfunctions. Working with supplier and engineer to correct. o Synagro Company here to haul liquid biosolids to agricultural land application sites. o Synagro also cleaned out the blended sludge storage tank. Outlet line became plugged with grit and rags. Storage tank was placed back in service and currently working well. o Snow melt and rains over the period of l/12/05— 1/14/05 created high flow conditions and resulted in retention basins overflowing to the Grand River(this is an authorized and permitted CSO discharge allowed by MDEQ). o Sump pump in heater building#2 failed,causing basement flooding—no damage to equipment. o Plant Effluent Water(PEW)used to thaw biosolids storage tank inlet lines caused erosion to soil/rock shoring at north wall of the west biosolids storage tank. O&M Division assisting in restoration. MAINTENANCE o New valve actuators installed on north secondary blowers completed. o New wet well access doors installed at Harton Street pump station,Lansing Avenue pump station, and Frances Park pump station. o New valve installed on outlet line of blended sludge storage tank(old digester#5). o Installed new sump pump in heater building#2. o Wear rings replaced on pumps at Lansing Avenue pump station. o Working with construction contractors on problems with BioRem odor control unit for biosolids storage, and odor control and ventilation unit at the screen building. ADMINISTRATION o Some staff attended the Mayor's State of the City address on January 240'. Wastewater set up information/educational booth at event. o Tim Roath has been hired as Wastewater Plant Operator 04/600. o Paul Hartwig,Plant Operations Supervisor retired on January 21,2005 after 21 years of service. o Maximum Allowable Headworks Loading Study(MAID.)was completed and submitted. Both Compatible and Toxics studies currently under MDEQ review, awaiting approval. o Bill Brunner attended a workshop on construction contracts, scheduling and project management. o Bill Brunner,Brian Ross,Chad Gamble and John Green are reviewing engineering proposals for proposed replacement of the treatment plant headworks screening mechanisms. o Brian Ross and Dan LeVeque attended the National Biosolids Partnership Environmental Management Systems(EMS)two-day workshop. o The Wastewater Division reported a total of twelve (12) SSO events as a result of the wet weather flows during the period 1/12/05— 1/14/05. Of the twelve events,two (2)were at pump stations, eight(8)were in the collection system, and two(2)were in Lansing Township. o Working on budgetary year end estimates, and the sewer rate model for the sewage fund. o Eddie Hunter,WWTP Custodial Worker 100,accepted a position with the City Transportation Department. Eddie's last day at Wastewater is Feb.4th. ENGINEERING DIVISION STATUS February 4, 2005 CiN I + --If 19 02 PERSONNEL/ADMINISTRATION Office Manager (Departmental Coordinator-34): Position filled November 22, 2004. Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. STREET PROJECTS 01071 2003 Street Rehabilitation—Contractor L&L Project Engineer—Dykema Streets completed: Francis Street from Kalamazoo Street to Michigan Avenue Moores River Drive from MLK Blvd to Washington Avenue Kalamazoo Street from Mlk to McPherson Mark Twain Drive from Haag Road to Ashley Drive Winterset Drive from Miller Road to Haverhill Drive Haverhill Drive from Haag Road to Ashley Drive Ashley Drive from Haag Road to Northrup Street Traffic Calming items completed: Speed Humps are completed Beal & Smith Traffic Circle Moores River Drive Raised Crosswalk Harding Curb Realignment 01074 Gravel Streets, No.1 —Project Engineer—Parry Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St.to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Devonshire, Sidney and Renee are all complete. Wayne St. is to be done in the spring of 2005. 01076 Gravel Streets, No.2—Project Engineer—Parry Paving Gravel Streets Kenbrook LaBelle to MLK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg Final plans being prepared by Capital Consultants. Plan to Bid in Mid-March. PI II to Council.Assessment Rolls are being prepared 01077 Waverly Road Concrete Pavement Repair—Contract Six-S Project Engineer—Dykema/Galehouse Project work is complete. Change Orders and pay estimates are being processed. - 1 - Collins Road Reconstruction-Project Engineer- Dykema Project is being designed by City of Lansing staff for 2005 construction schedule. STP project S.Washington Ave Reconstruction-Project Engineer-Dykema Reconstruct Washington Ave from Miller to Edgewood. STP project, Final plans submitted to MDOT, January MDOT bid opening, Spring 2005 construction Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer-Dykema Project to be rescheduled, 25094 Muskegon Avenue-Parry Plans are being prepared by Capital Consultants. Act 285 review needs to be completed to acquire ROW from Board of Water and Light and 1901 Comfort. 36307 200 Block South -Washington Square Streetscape- Project Engineer- Dykema Construction is complete. Remaining work includes installation of benches. The kiosks were installed in November. City O&M crews performed all of the removal work. L&L Construction poured the new curbs and sidewalk. City O&M crews placed the asphalt and performed restoration work.The project was coordinated with transportation to place new meter poles during the sidewalk pour. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. DLZ reserving Task V shop drawing review funds(-$4,000)even though Tasks I-IV exceed contract limit. DLZ increase request of$44,000 counter offered $34,000 1/27/05. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. January 5,2005 Ron Woolfe informed Bill Bergman that--$4,800 increase to Hardman will be needed for clearing of brush prior to fill; also, drainage from local business will require a pipe to carry the flow through the fill area,which will also be an extra. January 6,2005 Ron Woolfe informed Bergman that BWL is requesting changes to the contract allowed electric outage—BWL now desires that the contractor should work nights and weekends to reduce risk of power failure to parts of the city during business hours. Meeting on electric issue conducted January 10 1 PM at BWL on Alpha Access. BWL preparing design to relocate the service away from the bridge during construction. However,moving the poles and wires will take perhaps a few weeks,the full extent of which is not yet known. Hardman is requesting an increase to the contract cost and time extensions,which cannot be quantified until BWL completes the change in electric configuration. For work underway now,the Contractor is estimating-$1200/day for inefficiencies. This will double when structural steel demolition begins. As of 1/27/05 BWL did de-energize the lines for Hardman to work. AT 1/26/05 progress meeting, Hardman announced that the foundation removal on the plans is not sufficient to clear the MSE tie backs. DLZ to check if another design would have worked, to avoid the extra, or if the foundations should be removed. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd.-Project Engineer- Ahmad Bridge completed,opened to traffic on June 7,2003.Creep study report to evaluate drainage issues awaited from DLZ.Accounts being finalized with MDOT. Contractor claims under MDOT review. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 16072 CSO PH III Seg 2-013 South (Part B) -Contractor: E.T. MacKenzie -Project Engineer: Danke Project complete. Contractor has completed punch list and final balancing Change Order and Pay Estimate are being created. 55050 CSO PH III Seg 3-037 South (Part A) -Contractor: Barnhart and Sons -Project Engineer: Gamble Project is complete. Contractor has completed punch list and final balancing Change Order and Pay Estimate are being created. - 2 - 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. - Project Engineer: Gamble Punch list items are being completed. Final balancing Change Order and Pay Estimate are being created 38072 CSO PH III Seg 5 -044 -Contractor: -E.T. MacKenzie -Project Engineer: Danke Project completed. Punch list work is being completed. Claims of 6/14/04 (total of 4)are being processed for payment. 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. - Project Engineer: Ahmad Leveling course in Pennsylvania Ave in ALL four stages complete. Road opened to traffic.Wearing course to be installed in Spring 2005,with some spot repairs.Two underground storage tanks(UST)with 1200 gallons of liquid removed on 11/3/2004 for Consumers to complete utility work. Change order quantities being updated. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Sewer and water main work completed as well as road final paved for Grand River Avenue. Bore at New York and Whyte completed. Sewer construction on High Street and south end of Massachusetts completed. Construction for the season completed. 17043 CSO PH IV SEG 2—018N A—Project Engineer: Gamble Project out to bid. Pre-Bid Meeting scheduled for January 6, 2005. Construction will begin Spring of 2005 17044 CSO PH IV SEG 2—018N B—Project Engineer: Danke Project out to bid. Pre-Bid Meeting scheduled for January 6, 2005. Construction will begin Spring of 2005 36309 CSO PH IV SEG 3—013 West—Design Business meeting held to inform local business of up coming CSO project targeted for 2006-2007 construction. One business representative attended the meeting. Design, and I & I inspections continuing. 36309 CSO PH IV SEG 3—023—Design Business meeting held to inform local business of up coming CSO project targeted for 2006-2007 construction. Approximately eight business representatives attended the meeting. Design and I & I inspections continuing xxxx 2004 Misc. Sewer Construction -Project Engineer: Ahmad List of candidate sites/specs being finalized. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad 32 segments of root treatment; 25 segments of Grouting; and 12 segments of CIPP lining complete.Work at site suspended after 12/22/04 for about six months to observe root treatment effects and to be resumed on 5/31/05. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. - Project Engineer-Ahmad Work started on 9/1/04. Sewer work completed in all sections, Leveling course installed on ALL streets in the project.Wearing course to be installed in Spring 2005. Progress is biweekly updated on City's website. 35063 Westside Interceptor Polycrete Manhole Rehab. Consultant TT. -Project Engineer-Ahmad Project details being worked out with GM. TT developing specs. Sole source to Amitech for Polycrete being considered. 6B0001 BRPS, Contractor: - E.T. MacKenzie, Project Engineer—Ahmad Pre-con held on May 10, 2004. Directional Drilling of Fore Main along Hagadorn Road complete.Work on main PS building started 7/6/04 and after remaining dormant for several months due to sheet piling problems is now in active progress since third week of December 04. Foundation steel in advanced stage of completion, expected concreting on 01/06/05. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis. 01078 2005 Manhole Insert Program—Project Engineer: Danke Inserts have been purchased and are at O&M. Installation to start the week of 1/10/04. XXXX Potter Park 1/1 Study— Project Engineer: Danke RFQP recommendation was sent to Purchasing 12/13/04. Project to start this month when consultant is on board. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. - 3 - Repeated efforts were made to receive an acceptable bid, the scope was added to WWTP current contract with Christman. Installation completed in 12/04, accounts to be finalized. 35063 Westside Interceptor Phase Iv-C, Manhole And Junction Chamber Replacement, Engineer—Ahmad. Bid opening 02/01/05. Pre bid on 01/07/05.A separate sole source procurement contract is affiliated with this project to be finalized with Amitech, USA. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ - Project Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer—Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ - Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]. 46093 Diamond Reo RAP -Consultant DLZ-Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]. SIDEWALK PROJECTS 01075 2004 New Sidewalk -Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits), North Side Jolly Rd (Tranter to Dunckel) Apparent low bidder is Tom's Advanced Paving. Project to begin Spring 2005 01073 2004 Sidewalk Repair—Contractor Audia Concrete Construction - Project Manager: Brian Love Sidewalk contract"A" (PS#01073)Area bounded by Wood St, Montego, Hopkins, and the City Limits, also an area bounded by Grand River Ave, Clark St., Taft St. and Maryland. Project work is complete. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2005 when site demolition is complete. Working with MDOT on ROW issues. LETTER OF INTENT PROJECTS 56001 Governor's Collection:- Project Engineer-Ahmad Sewer/road construction on South side in progress, construction on North yet to start, is held up due to change in lay out by developer. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Working on acceptance of relocated American Road. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer - 4 - extension for the proposed FBO facility substantially complete.A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R.V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Lowes:Working on easements Race Mill: Extension of storm sewer. Reviewing as-builts. 37075 East Village-Boys Training site: Public sanitary and storm sewer completed and await completion of video review. Roads in lower section have had leveling course placed. XOOC Motor Wheel Saginaw Aquifer Remediation project: Project under construction. Project is substantially complete. 28050 US 127 Noise Wall-Project Manger-Bill Bergman MDOT funding approved. City share not determined. Design underway by MDOT. Presently doing survey and soil borings to determine footprint of wall. Internal meeting requested to Rob Leppala at MDOT 12/21/04 to strategize and inform PS Director, postpone until first pass at design is ready. Meeting scheduled for February 4, 2005 with MDOT, Lansing Twp. and Bergman to discuss Twp. Participation. T:\data\W P\DATA\P ROG RESS\05P ROG RPTS\February 4 2005.DOC - 5 - _ �.. i f`�`y r'l�� i �� •L_:' � .. .. 1 ' I � � I vP S I CITY OF LANSING PUBLIC SERVICE DEPARTMENT 124 W. Michigan Ave. j cc, 732 City Hall H I G Lansing, MI 48933 Tony Benavides,Mayor Phone No. (517) 483-4455 Fax No. (517) 483-6082 February 23, 2005 Debbie Miner City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from meetings held November 18, 2004 and January 13, 2005. Please place these minutes on file. Respectfully submitted, Jv,� G�o6� Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.Itr INFORMATIONAL MEETING OF THE BOARD OF PUBLIC SERVICE MINUTES OF JANUARY 13,2005 PRESENT: Paul Baerman,Ron Bloomberg,Nancy Norton, and Brian Surgener ABSENT: Dale Copedge, Matt Flechter, Gilda Richardson,and Alfreda Schmidt STAFF: Bill Bergman,David Berridge, and Faith Rach VISITORS: None 1) CALL TO ORDER-Chair Bloomberg called the meeting to order at 12:05 p.m., at the Wastewater Treatment Plant Administration Office. In the absence of a quorum, an informational meeting was held. Mr. Bloomberg excused absences for Dale Copedge,Matt Flechter, Gilda Richardson, and Alfreda Schmidt. 2) APPROVAL OF MINUTES -November 18, 2004-Deferred 3) CITIZEN COMMENTS-None 4) ACTION ITEMS -None 5) REPORT OF THE OFFICERS -Mr. Bloomberg noted that he was very pleased that the written divisional status reports were included in the packets so that they could be reviewed prior to the Board meeting. The officers had nothing additional to report. 6) DIRECTOR'S REPORT- Mr. Bergman reported the following information: ► Pennsylvania Avenue Bridge Project-The contract was awarded December 22, 2004 and construction is scheduled to begin December 27, 2004. The City received a grant not to exceed$3,105,000 for 80% of the cost. The City must pay the balance. The City received a low interest loan from MDOT for the City share. A utility problem arose and the Board of Water and Light are investigating relocating a few power lines in order for construction to proceed. Complaints have been received from businesses that aren't located in the detour area. The Department will utilize the news media to keep the public and local businesses informed of activities and will strive to keep any disruptive impact at a minimum. Businesses will be provided with maps that can be given to their patrons which will delineate routes to the business during construction. There will be access to all businesses to the north and south of the bridge. ► Free Bulk Sticker Distribution-The Public Service Department will be moving distribution of free bulk stickers to the Waste Reduction Services (WRS) office located at 601 E. South Street, effective May 16, 2005. Residents who can show low income status are entitled to receive two free bulk stickers each year for the removal of bulk items. WRS will be handling all requests for low income bulk stickers that were formerly handled by the Public Service Administrative and Engineering office on the 7"floor of City Hall. Regularly priced bulk stickers will also be available for purchase at the WRS office. The Department intends to !OARD OF PUBLIC SERVICE Page 2 41nutes of January 13, 2005 work with news media to get the word out. The information will also be included in the next issue of the Green Sheet which will be distributed in early spring. ► Blue Cart Service -Mr. Bergman reported that the Blue Billy Cart Program is steadily increasing particularly since adding the 95 gallon cart to the program. Mr. Berridge reported the following information: ► Mayor's 2020 Infrastructure Task Force-The Final Draft of the Task Force Report will be presented to the Committee of the Whole on January 19, 2005, at 5:30 p.m. The presentation will be broadcast live on city cable television(Channel 12) and rebroadcast at later dates as well. Representatives from the Public Service Department will be available to address questions or issues that arise. The City Council will hold a public hearing on January 31, 2005. The public will have the opportunity to provide input and ask questions at both the Committee of the Whole meeting and the Public Hearing. Mr. Berridge asked Board members to attend the Public Hearing and offer their support of the program. Mr.Berridge noted that staff have worked closely with stakeholders in order to address issues and concerns that may have arisen through this process. Informational letters regarding both the Committee of the Whole meeting and the Public Hearing have been mailed to 4,000 potential stakeholders. Mr. Berridge noted that we are hopeful this experience has established a positive framework for future construction projects. ► Budget for FY 2006 -Mr. Berridge reported that the Public Service Board budget presentation scheduled for January 27, 2005 may have to be postponed until the regular Board meeting in February. There is a$600,000,000 deficit at the State. The impact on local governments is unknown at this time. Local income tax is not as strong as it has been in the past. ► Snow Removal-Mr. Baerman wondered if snowplow drivers clear catch basins when they are doing the curb backs. Mr. Berridge noted that snowplow drivers make every effort to prevent large blocks of ice from blocking the catch basins. ► Public Service Telephone Reception Service-Public Service Department Administrative and Engineering reception phone services (483-4455),have been moved to the Operations and Maintenance Division (483-4161). Mr. Berridge asked that everyone be aware of service levels to be sure the same level of service is provided to the public and other city offices seeking Public Service Department services. Mr. Berridge noted that several processes have been streamlined with regard to complaints. The Public Service Administrative and Engineering office is down to three support staff positions. This will become apparent in the budget presentation. ► Low Income Sewer Service Fee Credit-Mr. Ross,Wastewater Division Superintendent,has been working with the Treasurer's Office to develop a Low Income Sewer Service Fee Credit. We're anticipating a process will be introduced in approximately six months. We are working to find a way to prevent landlords from putting utilities in low income tenants' names just to take advantage of the program. If the utility is in the tenant's name and they are low income, they may qualify. It will depend on whose name the utility is placed. OARD OF PUBLIC SERVICE Page 3 Iinutes of January 13, 2005 ► Marketing_Graphics for WRS Trucks -WRS staff are designing new marketing graphics to be placed on the new trash trucks. Sign boards are also being designed for the older trash vehicles. ► Holidgy Tree Pick-U -Mr. Berridge mentioned that holiday tree pick-up has been extended by one week. ► CSO Projects -All projects have ceased for the winter. Three bids will open next week. They include 018 North A&B, and the Northside Interceptor. Plans are underway to replace failing manhole covers with a new prefabricated product. ► Sewer Cleaning Service for MSU-Mr. Berridge reported that the Public Service Department is engaged in exploratory discussions with representatives from MSU to provide sewer cleaning services to MSU's sewer system. We are currently looking at possibly providing cleaning services on a biannual basis for a fee. The Operations and Maintenance Division may have to add a crew or simply fill vacancies. ► Healthcare Funding-Mr.Berridge reported that as of January 1, 2005, the City has moved to a system of self-funded healthcare. Healthcare costs have risen considerably in the past few years. New healthcare cards will be issued. Healthcare service coverage will remain the same. Finance is currently negotiating with PHP to participate. The Finance Director is look at everything to find ways to cut spending. 7) OTHER ► Mr. Bloomberg noted that at the last Public Service Board meeting, Mr. Flechter had requested revisions to the Solid Waste Report to include more substantive information about the program and not just statistics. Mr. Bloomberg wondered if progress has been made in this effort. ► Mr. Bloomberg asked how the depleted budget will impact the Road Program. Mr. Berridge noted that the near future doesn't look very positive for the Road Program which will probably be targeted for cuts. A lot will depend on how well the City is able to contain other expenses. 8) ADJOURNMENT The meeting adjourned at 12:40 p.m. Respectfully submitted, ��_ a4a� Faith Rach Secretary to the Board P:\Rach\PUBSVCBD\Minutes\1-13-05 ENGINEERING DIVISION STATUS January 4, 2005 PERSONNEL/ADMINISTRATION Office Manager (Departmental Coordinator-34): Position filled November 22, 2004. Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle(5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ.Working on short term improvements referenced in the ACO. STREET PROJECTS 01071 2003 Street Rehabilitation—Contractor L&L Project Engineer—Dykema Streets completed: Francis Street from Kalamazoo Street to Michigan Avenue Moores River Drive from MLK Blvd to Washington Avenue Kalamazoo Street from Mlk to McPherson Mark Twain Drive from Haag Road to Ashley Drive Winterset Drive from Miller Road to Haverhill Drive Haverhill Drive from Haag Road to Ashley Drive Ashley Drive from Haag Road to Northrup Street Traffic Calming items completed: Speed Humps are completed Beal &Smith Traffic Circle Moores River Drive Raised Crosswalk Harding Curb Realignment 01074 Gravel Streets, No.1 —Project Engineer—Parry Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St.to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Devonshire, Sidney and Renee are all complete.Wayne St. is to be done in the spring of 2005. 01076 Gravel Streets, No.2—Project Engineer—Parry Paving Gravel Streets Kenbrook LaBelle to MLK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg Plans being prepared by Capital Consultants. This project will not be built this year. 01077 Waverly Road Concrete Pavement Repair—Contract Six-S Project Engineer—Dykema/Gatehouse Project work is complete. Change Orders and pay estimates are being processed. Collins Road Reconstruction—Project Engineer— Dykema - 1 - Project is being designed by City of Lansing staff for 2005 construction schedule. STP project S.Washington Ave Reconstruction-Project Engineer-Dykema Reconstruct Washington Ave from Miller to Edgewood. STP project, Final plans submitted to MDOT, January MDOT bid opening, Spring 2005 construction Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer-Dykema Project to be rescheduled, 36307 200 Block South -Washington Square Streetscape-Project Engineer-Dykema Construction is complete. Remaining work includes installation of benches. The kiosks were installed in November. City O&M crews performed all of the removal work. L&L Construction poured the new curbs and sidewalk. City O&M crews placed the asphalt and performed restoration work.The project was coordinated with transportation to place new meter poles during the sidewalk pour. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. DLZ reserving Task V shop drawing review funds (-$4,000) even though Tasks I-IV exceed contract limit. DLZ increase request of$44,000 being reviewed. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. SIB loan for$1,266,000 by MDOT finalized December 21,2004. Neighborhood meeting held December 9. Follow up to determine why some did not receive mailing indicated that these four residents were outside the 300 foot mailing zone. Notice and map sent to local businesses to help keep. customers to their doors and out of local streets. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. January 5,2005 Ron Woolfe informed Bill Bergman that--$4,800 increase to Hardman will be needed for clearing of brush prior to fill; also,drainage from local business will require a pipe to carry the flow through the fill area, which will also be an extra. Hospital fabricating its own signs to clarify routes to the two different campuses. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd.-Project Engineer- Ahmad Bridge completed,opened to traffic on June 7,2003.Creep study report to evaluate drainage issues awaited from DLZ.Accounts being finalized with MDOT. Contractor claims under MDOT review. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 16072 CSO PH III Seg 2 -013 South (Part B) -Contractor: E.T. MacKenzie-Project Engineer: Danke Project complete. Contractor has completed punch list and final balancing Change Order and Pay Estimate are being created. 55050 CSO PH III Seg 3 -037 South (Part A) -Contractor: Barnhart and Sons -Project Engineer: Gamble Project is complete. Contractor has completed punch list and final balancing Change Order and Pay Estimate are being created. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Punch list items are being completed. Final balancing Change Order and Pay Estimate are being created 38072 CSO PH III Seg 5-044-Contractor: -E.T. MacKenzie-Project Engineer: Danke Project completed. Punch list work is being completed. Claims of 6/14/04 (total of 4)are being processed for payment. 37073 CSO PH IV Seg 1 -025-Contractor: Dunnigan Bros. -Project Engineer: Ahmad Leveling course in Pennsylvania Ave in ALL four stages complete. Road opened to traffic.Wearing course to be installed in Spring 2005,with some spot repairs.Two underground storage tanks(UST)with 1200 gallons of liquid removed on 11/3/2004 for Consumers to complete utility work. Change order quantities being updated. 27064 CSO PH IV SEG 1 -018E-Contractor: E.T. MacKenzie-Project Engineer: Danke Sewer and water main work completed as well as road final paved for Grand River Avenue. Bore at New York and Whyte completed. Sewer construction on High Street and south end of Massachusetts completed. Construction for the season completed. 17043 CSO PH IV SEG 2-018N A-Project Engineer: Gamble 2 - Project out to bid. Pre-Bid Meeting scheduled for January 6, 2005. Construction will begin Spring of 2005 17044 CSO PH IV SEG 2—018N B—Project Engineer: Danke Project out to bid. Pre-Bid Meeting scheduled for January 6, 2005. Construction will begin Spring of 2005 36309 CSO PH IV SEG 3—013 West—Design Business meeting held to inform local business of up coming CSO project targeted for 2006-2007 construction. One business representative attended the meeting. Design, and I & I inspections continuing. 36309 CSO PH IV SEG 3—023—Design Business meeting held to inform local business of up coming CSO project targeted for 2006-2007 construction. Approximately eight business representatives attended the meeting. Design and I &I inspections continuing xxxx 2004 Misc. Sewer Construction -Project Engineer: Ahmad List of candidate sites/specs being finalized. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assn. -Project Engineer-Ahmad gments of CIPP lining complete.Work at 32 segments of root treatment;25 segments of Grouting; and 12 se site suspended after 12/22/04 for about six months to observe root treatment effects and to be resumed on 5/31/05. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad Work started on 9/1/04. Sewer work completed in all sections, Leveling course installed on ALL streets in the project.Wearing course to be installed in Spring 2005. Progress is biweekly updated on City's website. 35063 Westside Interceptor Polycrete Manhole Rehab. Consultant TT. -Project Engineer-Ahmad Project details being worked out with GM. TT developing specs. Sole source to Amitech for Polycrete being considered. 6B0001 BRPS, Contractor: -E.T. MacKenzie, Project Engineer—Ahmad Pre-con held on May 10, 2004. Directional Drilling of Fore Main along Hagadorn Road complete.Work on main PS building started 7/6/04 and after remaining dormant for several months due to sheet piling problems is now in active progress since third week of December 04. Foundation steel in advanced stage of completion, expected concreting on 01/06/05. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis. 01078 2005 Manhole Insert Program—Project Engineer: Danke Inserts have been purchased and are at O&M. Installation to start the week of 1/10/04. XXXX Potter Park 1/1 Study—Project Engineer: Danke RFQP recommendation was sent to Purchasing 12/13/04. Project to start this month when consultant is on board. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer—Ahmad. Repeated efforts were made to receive an acceptable bid, the scope was added to WWTP current contract with Christman. Installation completed in 12/04, accounts to be finalized. 35063 Westside Interceptor Phase Iv-C, Manhole And Junction Chamber Replacement, Engineer—Ahmad. Bid opening 02/01/05. Pre bid on 01/07/05.A separate sole source procurement contract is affiliated with this project to be finalized with Amitech, USA. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15102, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. 3 - 17043 Paulson Landfill Groundwater Monitoring -Consultant DLL-Project Engineer-Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. 46118 O&M Complex RAP -Consultant DLZ-Project Engineer-Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ -Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]. 46093 Diamond Reo RAP-Consultant DLZ-Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &W WTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]. SIDEWALK PROJECTS 01075 2004 New Sidewalk-Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits), North Side Jolly Rd (Tranter to Dunckel) Apparent low bidder is Tom's Advanced Paving. Project to begin Spring 2005 01073 2004 Sidewalk Repair-Contractor Audia Concrete Construction - Project Manager: Brian Love Sidewalk contract"A" (PS#01073)Area bounded by Wood St, Montego, Hopkins, and the City Limits, also an area bounded by Grand River Ave, Clark St.,Taft St. and Maryland. Project work is complete. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements-Project Engineer: Danke Sidewalk to be constructed in spring of 2005 when site demolition is complete. Working with MDOT on ROW issues. LETTER OF INTENT PROJECTS 56001 Governor's Collection:- Project Engineer-Ahmad Sewer/road construction on South side in progress, construction on North yet to start, is held up due to change in lay out by developer. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Working on acceptance of relocated American Road. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete.A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R.V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Lowes:Working on easements Race Mill: Extension of storm sewer. Reviewing as-builts. 37075 East Village -Boys Training site: Public sanitary and storm sewer completed and await completion of video review. Roads in lower section have had leveling course placed. XXXX Motor Wheel Saginaw Aquifer Remediation project: Project under construction. Project is substantially complete. 28050 US 127 Noise Wall-Project Manger-Bill Bergman MDOT funding approved. City share not determined. Design underway by MDOT. Presently doing survey and soil borings to determine footprint of wall. Internal meeting requested to Rob Leppala at MDOT 12/21/04 to strategize and inform PS Director. 4 - Public Service Department Monthly Status Report Street, Surface, Sewer, Service Garage and Solid Waste December 2004 OPERATIONS AND MAINTENANCE Street Section • Completed temporary sidewalks for Consumers Power. • Filled Utility and Contractor's cuts with high performance cold patch for winter months. • Potholed Major and Local streets. • Erected snow fence at various locations. • Started general winter maintenance including: 1. Salting Routes 2. Salting quadrants 3. Hills and stops 4. Salting bridge sidewalks 5. Salting skywalks Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Finished our leaf pickup program for the year. • Street sweeping ends in December due the cold temperatures. • Haul sweeper dumps. • Completed mowing for the year. • Set out 55 chloride/sand barrels that Crossing Guards can use during slippery conditions. • Now that street sweeping and leaf pickup have come to an end,we are able to catch up on Guardrail and attenuator repairs. Four repairs were done. • Grading gravel streets become difficult due wet conditions and or frozen ground. Instead of grading in these situations,we will fill the holes with limestone. • Many days during the winter months are spent dealing with slippery roads due to ice and snow. These activities include responding to complaints, salting Trunklines and Major roads, salting the hills and stops in the local streets and plowing. • Maintained and cleaned the parking barns in the O&M complex. 0 Responded to several miscellaneous complaints. Sewer Section • Sewer maintenance is a year round activity. In order to reach our goal of cleaning sanitary mains the 12" and smaller lines every 2 years. We continue to assign three cleaning crews to this activity. Below freezing conditions can effect this operation. Our equipment can be used in these conditions but the productivity is effected. Sewer repairs continued through out the month several"buried" manholes were located and raised to grade and one deteriorated manhole was replaced with a new pre- cast manhole. • Winter finally made it to the Lansing area this month with colder temperatures and snow. As a result, our winter duties took priority over our sewer maintenance activities. Our truck drivers were assigned to plowing and or salting several times during the month. One of the main reasonability of our section during winter is providing clean and safe crosswalks at approx. 60 locations as determined by the Lansing School District. We were called to action several times during the month to accomplish this service. The state of Michigan also pays the City of Lansing to maintain varies sidewalk this work was also done. Service Garage Section • 170 work orders. • 35 preventive maintenance services. Work Accomplished • Replaced steering gear on Unit#966. • Replaced brakes on Unit# 109, 123,432,961,P583. • Replaced rear springs on Unit# 928. • Replaced winch cable on Unit#981. • Installed &tested salt spreaders in Units#616, 693 &692. • Rebuilt rear differential in Unit#254. Waste Reduction Services • Christmas tree collection started on Monday, January 3 and is planned to end on the 14t'. • Missed and call-in's will be done from the 17`h to the 21" • Only Christmas trees will be collected. No yard waste. The trees will be ground into pine mulch. • Kamps Pallets was awarded the PO for$1.50/cyd. We expect to collect about 200 cyd again this year. • One person was hired and another is still waiting on approval from the hiring committee. A posting for the terminated employee has gone on the board. One fill requisition has been put in and another is waiting until a SWO has been approved by the hiring committee to become a truck driver. • Preliminary design for the Blue Billy packer signs were received. • We still have one of the new refuse packers at the dealer for warranty problems but the other packer appears to finally be fixed after four months. • Christmas tree collection has fallen behind due to lack of employees. A few of the night crew that are recent packer operators were being utilized during the day. We had to stop using them because the day shift is not in their time of responsibility. Any of the people in WRS that will want to work overtime will still be allowed to work in the afternoon. Collection probably will be extending for another week until we have gone through the City twice. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT NOVEMBER 2004 OPERATIONS Total Million Gallons Treated: 424.04 Average Million Gallons Treated per Day: 14.13 Total Million Gallons Overflow South Basin: 0.00 Total Million Gallons Overflow North Basin: 0.00 Total Million Gallons Stabilized Biosolids Processed: 2.52 Total Million Gallons Pressed Sludge to Landfill: 0.283 o Coordination of construction activities and process operations while Odor Control and Basin Flushing project is ongoing. Working on punch-list items. Project nearing completion. o Coordinated investigation with Plant Maintenance of#2 and #4 Digesters outlet piping. Piping is found to have accumulation of grit causing plugging. Maintenance will dismantle the piping to further investigate extent. o Working on a Primary Settled Solids pumping schedule to optimize solids production, energy consumption and man-hours. o Working on building cleaning schedule. Will assign a building to a specific operations employee to take responsibility for cleaning. o Working on development of SOP for sludge judging secondary clarifiers to create greater consistency between operator readings. MAINTENANCE o Repaired the Lightening Mixer at the Lime Storage Tank. Replaced drive gears and intermediate bearings. o New Screw Conveyor at Dewatering Building is completely assembled. Removal of the old conveyor and installation of the new conveyor has begun. o Sole-source paperwork to purchase both Primary Clarifier sludge collection equipment (the "resin composite material'for the clarifier gear sprocket and chain), and chopper pumps for South Plant Scum handling has come back approved. o Harton Street Pump Station elevator needs major repair and is currently under evaluation. Consulting with manufacturers and engineers on best way to proceed with repair work. o Currently rebuilding two (2) pumps at the Sunset Pump Station (located on Kaplan St.). o Pumps at West Jolly Road Pump Station are now rebuilt. ADMINISTRATION o Working on Budget for FY 06. o Maximum Allowable Headworks Loading (MAHL) Study for incompatible pollutants is complete. Staff is reviewing before submission to MDEQ. o Gerald Williams, Plant Maintenance Worker 04/600 retires. o Troy Amon, Seasonal Worker last day of work was November 19, 2004. o Digester Remediation Study project consultant work awarded to Malcolm Pirnie. o Bar Screen Replacement Project RFQP announcement out to consultants. Information meeting held at Wastewater Division for consultants. o Tertiary Building Project under review. Will likely combine asbestos abatement work and necessary structural improvements into one Project. Preparing RFQP to consultants. o Chris Mumby is new Office Manager in Public Service Department 7th Floor Administration. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT DECEMBER 2004 OPERATIONS Total Million Gallons Treated: 496.34 Average Million Gallons Treated per Day: 16.01 Total Million Gallons Overflow South Basin: 0.00 Total Million Gallons Overflow North Basin: 0.00 Total Million Gallons Stabilized Biosolids Processed: 2.52 Total Million Gallons Pressed Sludge to Landfill: 0.00 o Coordination of construction activities and process operations while Odor Control and Basin Flushing project is ongoing. Working on punch-list items. Project very close to completion. o Synagro Company here to haul liquid biosolids to agricultural land application sites. o Investigating the replacement of South Plant raw sludge centrifugal pumps with positive displacement pumps. o Working with maintenance to plan replacement of one of the large pumps at the Raw Sewage Pump Building with a smaller capacity pump. This will allow us to handle lower flows (flows to that station have been much lower in the past 3 years), thus reducing the frequent pump cycling. MAINTENANCE o New Screw Conveyor at Dewatering Building is completely assembled and partially installed. o Working with construction contractors on problems with BioRem Odor Control Unit for biosolids storage, and odor control and ventilation unit at the Screen Building. o Contacted Bornor Restoration, Inc. to schedule inspections for Division buildings roofs. o Installed the repaired Lightening Mixer for#1 sludge mix tank at Dewatering Building. o Repaired the stationary electrical generator at Sommerset Pump Station. ADMINISTRATION o Completed preparation of Wastewater Division Budget for FY 06. o Division Christmas Party on December 16`n o Preparation for an arbitration hearing, and the actual hearing on December 17th. o Bar Screen Replacement Project bids received. JAN, 18. 2005 9:48AM LANSING PUBLIC SVC N0, 924 P. 1 CITY OF LANSING PUBLIC SERVICE DEPARTMENT ' 124 W. Michigan Avenue • Lansing, MI 48933• (517) 483-4455 . FAX:;517)483-6082 ' http://ci.Lansing,mi.us/depts/pubsery/pubserv.htmI r— _ _- Tony 8enavides, Mayor PLEASE POST PUBLIC SERVICE BOARD MEETING SCHEDULED FOR JAN UARY 27, 2005 HAS BEEN CANCELED JAN-18-2005 07:41 517 483 6082 99i P.01 Public Servh Jepartment Monthly Status Rel t Street, Surface, Sewer, Recycling, Service Garage and Solid Waste April 2005 OPERATIONS AND MAINTENANCE Street Section • Potholes and utility cuts were filled with hot asphalt. • Poured concrete sidewalks and curbs for the City and BWL. • Crack sealed Aurelius road north of I96 Bridge. • Completed temporary sidewalk complaints from the winter. • Saw cut utility cuts for the BWL to be repaired by city crews later. • Salted bridges on Saturday April 23' Surface Section • Other routine maintenance including: hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • Winter maintenance activities end in April and spring activities begin. • Grading gravel streets were completed once and due to the dry spell, calcium chloride was applied to control the dust. • Sections of three guardrail systems were repaired. • Picked up all of the sand barrels at the school crossings. • Our seasonal staff arrived April 18 and started going through their mowing routes and picking up the debris that has collected since last fall. They also topsoiled and seeded the ruts and low spots as well. • Street sweeping began. As of April 22 the trunklines (Cedar, MLK, Saginaw, etc.)have been swept twice and the City's Major streets once. • Local street sweeping was started in the north end of town and we currently have completed five routes out of a total of twenty in Lansing. • Training was completed for all new employees on mowing and weed whipping activities. Sewer Section • Completed bi-monthly cleaning of sanitary sewer trouble sports (grease build-up). • Cleaned sanitary river crossing#9 located on river trail near dead-end of Museum Dr. • Televised sewers for investigation and preventive maintenance. • Assisted in sewer repairs at Hope Soccer Complex. • Confirmed sanitary lead service for 1343 S. Waverly. • Repaired storm sewer outlet at River St. and the Grand River. This repair will help with surface flooding on River St. - • Located and raised several buried manholes. • Reconstructed six catch basins. Recycling • Participated in 3rd Annual Waste Reduction Award Program(WRAP)held in conjunction with MDEQ's Earth Day event at Constitution Hall on April 21st. • We were awarded a$20,000 grant from Nike's Reuse-A-Shoe program to help pay for a recycled surface play area at the Potter Park Zoo. • Continued work with staff of Post Oak School and Urban Options to establish another mid-scale vermicomposting bin as part of their natural area restoration program. • Staffed a booth at the MDEQ's Earth Day event at Constitution Hall on April 21 st. • Participated in a regional book and textile recycling collection April 9th. The collection was our biggest of this variety to date: 600 cars came to the event and we collected 50,000 pounds of books, phonebooks, magazines and boxboard. We also filled two trucks from Volunteers of America with used clothing and textiles. • Provided a special electronics-recycling event on April 23rd. We serviced 550 participants and collected 80,000 pounds of material. • Responded to 3516 requests for information through our WRS Hotline. • Served our 4108 Blue Billy Trash Cart customers. • WRS collected 178.5 tons of recyclables in April 2005. • Collected 4088 cubic yards of yard waste. Waste Reduction Services • Neighborhood Organization clean-ups started April 16. • Loaves and Fishes did a clean up of the area behind the Volunteers of America using the homeless people living there. We later hauled out the truckload of bags that were collected. • Yard waste collection was heavy for the first four weeks but has lightened up now. Once people started cutting their lawns the volume will again raise. • We finally got all of the Solid Waste Seasonals (6). The last two will finish training the first week of May. • There is still one Solid Waste Operator Position to be filled. A referral will be sent up next week. • Some 65 gal and 95 gal Blue Billy trash carts from the new vendor, Cascade Engineering, should be here by the middle of May. Additional carts will be ordered in July. Service Garalle Section • 111 work orders. • 35 preventive maintenance services. • Replaced packing ram in Unit#930. • Replaced brakes on Units# 139, # 255,# 650, #721 &# 966. • Replaced injection control valve on Unit#931. • Replaced springs on Units# 966,#969 &#P542. • Replaced grapple knuckle on Unit#P542. • Removed salt spreaders &prep for storage Units#163,#164,#183, #248, #255, #612, #615 &#617. • We are currently entering parts inventory data into our new Fleet Management System. ENGINEERING DIVISION STATUS May 6, 2005 PERSONNEL/ADMINISTRATION Account Clerk-25: vacant/unfunded Senior Clerk-23: vacant/indefinite hold. Engineer-34: Candidate interviews completed. MISCELLANEOUS Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) First annual report submitted October 1, 2004. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. STREET PROJECTS 01071 2003 Street Rehabilitation—Contractor L&L Project Engineer—Dykema Streets completed: Francis Street from Kalamazoo Street to Michigan Avenue Moores River Drive from MLK Blvd to Washington Avenue Kalamazoo Street from Mlk to McPherson Mark Twain Drive from Haag Road to Ashley Drive Winterset Drive from Miller Road to Haverhill Drive Haverhill Drive from Haag Road to Ashley Drive Ashley Drive from Haag Road to Northrup Street Traffic Calming items completed: Speed Humps are completed Beal &Smith Traffic Circle Moores River Drive Raised Crosswalk Harding Curb Realignment 01074 Gravel Streets, No.1 —Project Engineer—Parry Paving Gravel Streets Wayne Street Aurelius to East end Devonshire Barr St. to Shirley Sidney St. Jolly to Reo Renee St. Jolly to Midwood Devonshire, Sidney and Renee are all complete. Wayne St. construction began April 18 and is expected to be complete by mid June 01076 Gravel Streets, No.2—Project Engineer—Parry Paving Gravel Streets Kenbrook LaBelle to MLK Annetta Kenbrook to east end LaBelle Edgewood to Grovenburg Bid opening was April 21,2005,with Tom's Advanced Paving being the low bidder. Assessment Rolls are being prepared. 01077 Waverly Road Concrete Pavement Repair—Contract Six-S Project Engineer—Dykema/Gatehouse Project work is complete. Change Orders and pay estimates are being processed. - 1 - Collins Road Reconstruction-Project Engineer- Dykema Project has been rescheduled for 2008 Federal Funding S.Washington Ave Reconstruction-Project Engineer-Dykema Reconstruct Washington Ave from Miller to Edgewood. STP project. Pulverized the existing road. Construction of the water main began April 18. Washington Avenue is closed to through traffic for the duration of the project, expected to be completed before August 1. The contractor has provided prices for the proposed storm sewer leads. The City is evaluating the prices. A PI III will be prepared for submittal. Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer-Dykema Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue-Parry Plans were Act 285 review needs to be completed to acquire ROW from Board of Water and Light and 1901 Comfort. 36307 200 Block South -Washington Square Streetscape -Project Engineer-Dykema Construction is complete. Remaining work includes installation of benches. The kiosks were installed in November. City O&M crews performed all of the removal work. L&L Construction poured the new curbs and sidewalk. City O&M crews placed the asphalt and performed restoration work.The project was coordinated with transportation to place new meter poles during the sidewalk pour. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. DLZ reserving Task V shop drawing review funds(-$4,000)even though Tasks I-IV exceed contract limit. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22,2004. Bridge closed December 27,2004 and construction started. Relocation of power lines began week of April 4, 2005. BWL relocated power mid-April, so there is no longer a conflict. Total of three businesses filed claims for damage resulting from pile driving. DLZ submitted request for increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication. LDZ requested to provide more details for the steel inspection. DLZ $34,000 amendment to PE sent to MDOT 3/10/05 for advance review prior to obtaining the mayor's signature. MSE wall completed week of April 8, 2005. Contract modification pending for$4,220 for deeper foundation due to error in design. Steel beams scheduled for delivery May 5-9, 2005, but not permit application received yet. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge&Marine Ltd.-Project Engineer- Ahmad Bridge completed, opened to traffic on June 7, 2003. MDOT's Final Acceptance Form not signed off by the City due to unresolved drainage issues, MDOT informed accordingly. Deck drainage solution presented by DLZ on 2/4/05 needs scoping and implementation plan. DLZ notified via minutes of the meeting and also by DJ's letter to DLZ dated 2/9/04. Construction accounts being finalized with MDOT. Contractor claims under MDOT's review, contractor to provide requested clarifications. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. - Project Engineer: Gamble The final pay estimate and final change order have been signed and are being processed. 38072 CSO PH III Seg 5 -044 -Contractor: -E.T. MacKenzie -Project Engineer: Danke The final pay estimate and final change order is being circulated for signature. 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Installing sanitary sewer on Eureka west of Pennsylvania. Installing sanitary sewer on Hosmer south of the RR tracks. Hickory partially graveled. Hillsdale ready for paving. 2 - 27064 CSO PH IV SEG 1 -018E-Contractor: E.T. MacKenzie-Project Engineer: Danke Water main and sewer installed on Massachusetts south of Lake Lansing. Sanitary sewer installed on New York between Whyte and Oak. Water main installed on North between Indiana and New York. Sewer and pavement installed on Clark Street. 17043 CSO PH IV SEG 2-018N A-Contractor: Dunigan Brothers - Project Engineer: Gamble Notice to proceed issued. Contractor to start mobilizing the week of 5/9/05. Lake Lansing to close between East and High the week of 5/16/05. 17044 CSO PH IV SEG 2-018N B-Contractor: E.T. MacKenzie -Project Engineer: Danke Notice to proceed issued. Contractor to start the week of 5/9/05. Contractor to start on Grand River at Larch and work north. 36309 CSO PH IV SEG 3-013 West-Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. 36309 CSO PH IV SEG 3-023-Design Commercial investigations are substantially complete. The basis of design was presented to the Department and the MDEQ on March 2, 2005. Walk thru scheduled for mid-May. xxxx 2005 Misc. Sewer Construction -Project Engineer: Ahmad List of candidate sites/specs to be finalized [project not active]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad 32 segments of root treatment; 25 segments of Grouting; and 12 segments of CIPP lining complete.Work at site suspended after 12/22/04 for about six months to observe root treatment effects and to be resumed on 5/31/05. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer-Ahmad Work started on 9/1/04. Sewer work completed in all sections, Leveling course installed on ALL streets in the project.Wearing course to be installed in Spring 2005. Progress is biweekly updated on City's website. 35063 Westside Interceptor Phase Iv-C, Manhole and Junction Chamber Replacement, Engineer-Ahmad. A) Installation Contract. Bids due on 1/20/05 canceled, new bid package reissued, New bid date 3/10/05. B: Procurement Contract: Project specs/cost being finalized with Amitech USA for Polycrete structures. 6B0001 BRPS, Contractor: -E.T. MacKenzie, Project Engineer-Ahmad Force Main along Hagadorn Road 95% complete. Work on main PS building started 7/6/04 and after remaining dormant for several months due to sheet piling problems is now in active progress since third week of December 04. Base slab poured 1121/05, 7 day break OK. Dry and wet well walls poured 02/18/05. XXXX Sanitary Sewer System Master Plan Study 2003-Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system will be presented on April 7, 2005. 01078 2005 Manhole Insert Program-Project Engineer: Danke Work completed for the winter. Report due the end of May. 47066 Potter Park 1/1 Study-Consultant-Malcolm Pirnie/DC Engineering -Project Engineer: Danke Study awarded. Task 1- Condition assessment is ongoing. Sewer taping, plan inspection and dye testing ongoing. 46123 Installation Of Sluice Gate on Sycamore-Lindberg Sanitary Siphon System, Engineer-Ahmad. Installation of gate completed in 12/04. Change order under preparation for accounts finalization. ENVIRONMENTAL 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer-Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE]. - 3 - 17043 Paulson Landfill groundwater Monitoring -Consultant DLZ - rroject Engineer—Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE]. 46118 O&M Complex RAP -Consultant DLZ- Project Engineer—Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE]*. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ -Project Engineer-Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE]". 46093 Diamond Reo RAP -Consultant DLZ -Project Engineer-Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. [NO CHANGE]*. * A new RFP is being prepared to for closure of miscellaneous small environmental sites. SIDEWALK PROJECTS 01075 2004 New Sidewalk- Project Manager: Neal Galehouse Pierpont, Mercantile Way, Lake Lansing Rd (Massachusetts Ave to City Limits), North Side Jolly Rd (Tranter to Dunckel) Notice of Award given to Tom's Advanced Paving. Project to begin Late April/Early May 2005 MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2005 when site demolition is complete. Pole location and sidewalk location laid out in the field. Working with MDOT on ROW issues. LETTER OF INTENT PROJECTS 513001 Governor's Collection (College Fields):-Project Engineer-Ahmad Sewer/road construction on South side in progress, construction on North yet to start, is held up due to changes by developer. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Working on acceptance of relocated American Road. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction Management Consultants Inc. representing bonding company. O&M completed final review of the sewer televising. Lowes: Working on easements Race Mill: Extension of storm sewer. Reviewing as-builts. 37075 East Village -Boys Training site: Letter sent regarding notices of non-compliance. Working with developer to complete these items. Kerr House Development: Redevelopment of St. Joseph between Grand and Cherry. Working with the developer on St. Joseph vacation. St. Joseph sewer separation in design. Due mid-May. XQOC Motor Wheel Saginaw Aquifer Remediation project: Project under construction. Project is substantially complete. 28050 US 127 Noise Wall—Project Manger—Bill Bergman MDOT funding approved. City share not determined. Design underway by MDOT. Although one month behind schedule now, MDOT expects to catch up and finish by July 8, 2005. Presently doing survey and soil borings to determine footprint of wall. Internal meeting requested to Rob Leppala at MDOT 12/21/04 to strategize and inform PS Director, postpone until first pass at design is ready. Steve Hayward told me on 4 - April 25, 2005 that Lansing Township will not fund the local share as they had previously offered. T:\data\WP\DATA\PROGRESS105PROGRPTS\May 6 2005.DOC - 5 - LANSIN6 WASTEWATER DIVISION MONTHLY STATUS REPORT FEBRUARY 2005 OPERATIONS Total Million Gallons Treated: 606.32 Average Million Gallons Treated per Day: 21.65 Total Million Gallons Overflow South Basin: 0.0 Total Million Gallons Overflow North Basin: 0.0 Total Million Gallons Stabilized Biosolids Processed: 3.06 Total Million Gallons Pressed Sludge to Landfill: 0.48 • Coordinating problem resolution for Odor Control and Basin Flushing project equipment. Odor control units at screen building and biosolids storage area are experiencing malfunctions. Contractor is working under warranty to solve issues. • Coordinating tertiary building bypass to accommodate maintenance activities. Maintenance is installing a replacement check valve and replacing nozzles on the spray wash arms. • HESCO representative here to assist in calibrating flow measurement devices; influent flow flumes, and effluent flow flume. • Expansion Joint failure at South Plant Equalization Basin wall causing isolated SSO—where approximately 2500 gallons of primary effluent wastewater was discharged onto the ground and about 400 gallons entered the storm sewer. This was reported to Chuck Bennett from the MDEQ. MAINTENANCE • Performed various maintenance tasks in the tertiary building; replaced check valves, replaced suction valves,replaced discharge valves, rebuilt surface wash arms, replaced surface wash arm nozzles, pump/motor alignment, and inspected clear wells. • Working with manufacturer representative on warranty issues for the ventilation unit at the Screen Building. Issues include; smoke alarm, freeze-stat, and copper tubing. • New sodium hypochlorite pumps installed. These pumps are operational,working well, and incorporated into the SCADA system. • Backwashed odor control system at Lansing Avenue pumping station. Backwash discharge very high in acid. Hydrogen sulfide concentration in pump room causing corrosion of electrical contacts at pump controls. • Scott Park Pump Station#1 pump was rebuilt. • Electricians replacing emergency lighting in administration building. • Working with elevator contractor to resolve Harton Street pumping station elevator problem. ADMINISTRATION • Working on Sewer Rate Model for FY06 Budget year—base model run completed. • Lansing WWTP is committing to participate in a cost/benefit analysis study of biosolids through WERF. • Daniel LeVeque and Paul Stokes participated in training for"Weapons of Mass Destruction Awareness and Incident Command Center/Emergency Operations Center Interfacing". Ongoing discussions with MDEQ and TetraTech regarding Maximum Allowable Headworks Loading study for compatible and toxic pollutants. Several plant personnel attended the MWEA/AWWA Joint Expo at the Lansing Center. Regarding tertiary filter building project: asbestos removal bid very high. Project will now combine both the required environmental and structural work for a single bid. RFQP under development by plant engineer. Regarding digester remediation study: kick-off meeting with Malcolm Pirnie scheduled for March. Prioritized remaining SCADA project items. Met with Tetra Tech to discuss in detail. Public Service partment Monthly Status Repor Street, Surface, Sewer, Recycling, Service Garage and Soliu Waste February 2005 OPERATIONS AND MAINTENANCE Street Section • Continued filling potholes on Major and Trunklines. • Continued filling utility and contractor cuts. • Salted and plowed bridge sidewalks and skywalks. • Repairing mailbox complaints after plows. Surface Section • Other routine maintenance including;hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Participated in two full plow operations. • Haul sweeper dumps. • During and after each plow operation we checked every plow for wear and damage. A list is made and the repairs where made. • Filled the sand/chloride sand once this month. • Participated in four salt operations along with five salting of the Hills and Stops. • Grading gravel streets become difficult due wet conditions and or frozen ground. Instead of grading in these situations,we will fill the holes with limestone. • Many days during the winter months are spent dealing with slippery roads due to ice and snow. These activities include responding to complaints, salting trunklines and major roads, salting the hills and stops in the local streets and plowing. 0 Painted needed areas on all three floors of the O&M complex. Waste Reduction Services • The new refuse packers have been completed for warranty work. The two new trucks, in addition to 2 other packers have had:signs placed on them by Discount Signs. • The slogan, "Great Service, Great Price, For over 90 years"has been selected and will be placed on the back of packers. It will appear around the Blue Billy logo, along with the WRS Hotline#. • The Blue Billy cart bids have been tabulated and will be submitted for approval of the PO soon. Cascade engineering was recommended. Prices are as follows: 32 gal. =$33.25; 65 gal.=$39.25; 95 gal. =$44.45. • Christmas trees are still being collected on a call in basis. • There was still a shortage of staff due to injury,transfers,vacancies and scheduled time off. A vacancy was finally filled on the 28�h,by a seasonal (from last summer). Another vacancy is to be filled March 7 by a person requiring 3 weeks training. They will have to pass the training period and accept the position. Two other operators were released to become truck drivers on the other O&M. crews. • To date, five neighborhood cleanups have been scheduled. • Blue Billy cart repo's have taken place for non-payment of their trash service bill. A total of 89 carts were retrieved. Service Garage Section • 111 work orders. • 23 preventive maintenance services. • Replaced auger chain in Unit# 612.09. • Replaced brakes on Units# 125, 144, 268,412, 604, 927 & 930. • Rebuilt loading conveyor in Unit#624. • Repaired body damage to Units# 168 & 167. • Replaced rear differential in Unit# 692. • Replaced air compressor on Unit#958. XXXX Motor Wheel Saginaw Aquifer Rerr "ation project: Project under construction. Prniect is substantially complete. 28050 US 127 Noise Wall—Project Manger—Bill Bergman MDOT funding approved. City share not determined. Design underway by MDOT. Presently doing survey and soil borings to determine footprint of wall. Internal meeting requested to Rob Leppala at MDOT 12/21/04 to strategize and inform PS Director, postpone until first pass at design is ready. Meeting scheduled for February 4,2005 with MDOT, Lansing Twp. and Bergman to discuss Twp. Participation. T:\data\WP\DATA\PROGRESS\05PROGRPTS\March 4 2005.DOC 5 - CITY OF LANSING ,. PUBLIC SERVICE DEPARTMENT f ¢� 124 W. Michigan Ave. 732 City Hall C H I G Lansing, MI 48933 Tony Benavides,Mayor Phone No. (517) 483-4455 ut Fax No. (517) 483-6082 co Si( April 7, 2005 -� ram-' X f C� r Debbie Miner City Clerk City Hall Lansing, Michigan Re: Board of Public Service Approved Minutes Dear Ms. Miner: Attached are approved Board of Public Service minutes from the meeting held February 10, 2005. Please place these minutes on file. Respectfully submitted, �a,� PQ10-1� Faith Rach Recording Secretary Enclosure U:\wp\ferdocs\PubSvcBd\mintran.Itr REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 10,2005 PRESENT: Paul Baerman,Ron Bloomberg,Dale Copedge,Matt Flechter,Nancy Norton,Alfreda Schmidt, and Brian Surgener ABSENT: Gilda Richardson STAFF: Bill Bergman, Dean Johnson, Christopher Mumby,Faith Rach, and Brian Ross VISITORS: None 1) CALL TO ORDER-Chair Bloomberg called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. Mr.Bloomberg excused Ms. Richardson's absence. Mr. Bloomberg noted the agenda will be adjusted to include a Board review of the letter composed to accompany the Public Service Department Annual Report for 2004. All Board members concurred. Mr.Bergman introduced Christopher Mumby, the new Public Service Departmental Coordinator. Board members introduced themselves and welcomed Mr.Mumby to the Department. 2) APPROVAL OF MINUTES-November 18, 2004, and January 13,2005 Mr. Flechter moved,Mr. Baerman seconded, to approve the minutes for meetings held November 18, 2004 and January 13, 2005, as presented. MOTION CARRIED UNANIMOUSLY 3) CITIZEN COMMENTS -None 12:00 p.m. Mr. Copedge arrived. 4) ACTION ITEMS - A) Public Service Department Budget Proposal for Fiscal Year 2006 Mr. Bergman reported that Mr. Berridge could not attend the Board meeting today due to another urgent obligation. Mr. Bergman,Mr. Johnson, and Mr.Ross presented the Public Service Department Budget Proposal for fiscal year 2005-06.Mr.Bergman noted that specific fund detail follows the summary. A discussion ensued regarding the budget proposal. Mr. Flechter mentioned that last year's budget was originally presented with an increase in recycling fees and potential cuts in yardwaste collection and that he could not find the information specific to the yardwaste and the recycling fee increase in the current budget proposal. Mr. Bergman explained that the recycling fee increases were incorporated in the final budget figures for the last fiscal year. The fee increase occurs over a two year period JARD OF PUBLIC SERVICE Page 2 inutes of February 10, 2005 and services remain unchanged. Mr. Bergman noted that the fee increase and projected revenue is reflected in the current budget proposal. The projected budget is expected to cover expenses for the next two years. This issue will be addressed again in the proposed budget for fiscal year 2007. Mr.Bloomberg noted that the proposed budget still shows a deficit in this area. Mr. Bergman explained there are residuals that will carry over from prior years. Mr. Flechter asked about the use of a public relations firm. Mr. Bergman indicated that the use of the public relations firm has been terminated. Mr.Bergman stated he wasn't aware of the City using any public relations firm. Board members had questions regarding the Sewage Fund. Mr.Ross explained the 2006 sewer rate model will become effective in March 2005. Sewer rates are presented to City Council later in the budget preparation process. The rate model is reviewed every year and Council approval is needed before the rate model can be implemented. Mr. Ross continued to explain that City Council approved a five year rate model in 2002 which included a 4% annual sewer rate increase restraint. The time span is 2003 -2007. The 4%rate of annual increase will be reevaluated during the fiscal year 2008 budget preparation process. Mr. Bloomberg asked when the residential low income sewer fee program will be implemented. Mr.Ross explained that a press release is scheduled for next week announcing details of the program. The plan will provide for sewer fee rebates to families whose annual sewer bill exceeds 2% of their annual household income. It is anticipated that the program will impact revenue by$120,000 and will affect approximately 2,000 customers annually. The program is intended for owner occupied homes. This program is a City Council priority. Mr. Surgener had questions regarding the road program and asked why less money was spent than was budgeted. Mr. Surgener noted that in fiscal year 04, over$5 million was budgeted but only$4 million was utilized. Mr. Surgener wanted to know how the funding gets carried over to fiscal year 05 and what happens to the unused portion. Mr.Bergman explained that projects that are not yet completed have funding carried over into the next fiscal year. Mr. Bloomberg referred to page 30 of the report which provides information on the working forecast and how one can track fund balances. Mr. Johnson added that the amount of local and major street funding is somewhat dependent on the use of winter maintenance monies. Mr. Surgener asked why Personnel costs increased$500,000 from 2004 to 2006. Mr. Johnson explained that there was a large number of vacancies in the Operations and Maintenance Division,many of which have been filled. The additional expense is for these filled positions. Mr. Surgener ask why there has been an increase in the principal for debt service and the interest paid. Mr. Ross explained that at the end of 2003 the City took out a$40 million bond to refinance remaining 1994 and 1998 loans at a lower interest rate of 4.1%. $30 million was new money.The City is paying interest on the loan but is also receiving interest at the same time. The rate of interest received cannot exceed the amount of interest paid. Mr. Surgener referred to page 48 which shows that the sewage fund is 42% of the budget and wondered what the debt service is for the whole Department.Mr. Ross noted that most of the debt service is related to the Sewage Fund but also includes the State Revolving Fund(SRF) construction draws. DARD OF PUBLIC SERVICE Page 3 mutes of February 10, 2005 Mr. Surgener asked about the unused funding for sidewalk repairs that showed up two years ago. Mr. Johnson replied that carry over funds were used. Sidewalk funding continues to be very low. However,there are two projects going out forbid this Spring. Mr. Bloomberg noted that the equipment expenditure under the CIP portion is practically nothing. Mr. Ross explained that smaller equipment will be purchased that doesn't fall under the "CIP" category. This budget does include approximately$120,000 in vehicle purchases for the Wastewater Treatment Plant. Mr. Johnson added that some equipment purchases are built into the supplies operational expense. Mr. Bloomberg asked where the discretionary funds for road improvement stands.Mr. Johnson explained that each year the road program is the last item to be funded. The target is to budget$7 million which will only keep pace with deterioration. Mr. Baerman added that there is a built in conflict when considering the CSO program. The roads that are removed in order to perform the CSO improvements have to be restored, which utilizes most of the road program funding. These roads may not be the roads in greatest need of repair but have to be reconstructed in conjunction with the CSO project. Mr. Johnson noted that the Department has made a request to use the MDOT STP program funds to help cover the SRF non-eligible portion of the street program in the CSO areas. Mr. Bloomberg asked if the recommendations contained in the Mayor's 2020 Infrastructure Task Force Final Report are funded. Mr. Johnson indicated,that if the recommendations in the Final Report are adopted,they will be implemented beginning in 2006. The budget has been structured to include these costs. Board members continued to discuss items contained in the proposed budget. Mr. Copedge moved,Mr. Flechter seconded, to support the Public Service Department Budget Proposal for FY 2006, as submitted, and directed staff to forward the Budget Proposal to the Mayor and the Lansing City Council for consideration. MOTION CARRIED UNANIMOUSLY. B) Public Service Department-Annual Report for 2004 Mr. Flechter noted he was very pleased with the information and detail in the report with regard to the Recycling and Waste Reduction Services section and would like to see this kind of detail in the monthly reports. Mr. Surgener pointed out errors in the complaint numbers on page 11. Mr. Bergman noted the corrections will be made. Board members discussed the letter Mr. Bloomberg had composed to accompany the Annual Report. A few minor changes were made and the Board members were all in agreement with the content of the revised letter. Mr. Copedge moved,Mr. Surgener seconded, to approve the Public Service Department Achievements, Initiatives, and Challenges Report for 2004 with the noted corrections, and directed staff to forward both the cover letter OARD OF PUBLIC SERVICE Page 4 linutes of February 10, 2005 prepared by Mr. Bloomberg and the Report to the Mayor and City Council for consideration. MOTION APPROVED UNANIMOUSLY. 5) DIRECTOR'S REPORT-Mr.Bergman reported the following information: • Noise Wall on US-127 -MDOT has approved the project and technical work has already begun. Lansing Township is expected to contribute the total local share of costs associated with the project. The actual construction should begin in Spring of 2006. A State arborist is evaluating trees that are currently there in order to save those that are worth keeping. 6) ADJOURNMENT The meeting adjourned at 1:30 p.m. Respectfully submitted, Faith Rach Secretary to the Board P:\Rach\PUBSVCBD\Minutes\02-10-05