HomeMy WebLinkAbout2008 Public Service Board minutes FINAL REGULAR MEETING _: E I%'rr
OF -B C 12: 19
BOARD OF PUBLIC SERVICE
FEBRUARY 14, 2008
PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter,James Marshall, Shirley
Rodgers, Alfreda Schmidt and Jessica Yorko
ABSENT: None
STAFF: Chad Gamble, Dean Johnson, Victor Rose, and Paul Stokes
VISITORS: Harold Leeman
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:45 a.m., at the Public Service Department
Wastewater Treatment Plant.
a. Absences: None
Mr. Bloomberg asked to add the Board Resolution as an Action Item. All members concurred.
2) APPROVAL OF BOARD MINUTES: January 10, and January 24, 2008:
The Board deferred approval of minutes.
3) CITIZEN COMMENTS: Mr. Harold Leeman, 435 N. Francis,thanked Board members and
staff for their commitment to the City.
4) ACTION ITEMS:
A. Resolution: Board of Public Service Budget and Policy Priorities
Mr. Bloomberg distributed copies of the proposed Board Resolution based on member's
suggestions. The Board Resolution supports City Council Budget Policies and Priorities with
additional Board priorities.
Mr. Baerman moved, Ms. Schmidt seconded,
MOTION CARRIED UNANIMOUSLY,to accept the Board of Public Service Budget and
Policy Priorities, as presented.
11:55 Mr. Copedge arrived.
5) REPORT OF OFFICERS:
Engineering Division: There were no additions to the report.
Wastewater Division: There were no additions to the report.
Solid Waste Section: Ms. Schmidt wanted to know the status of Granger's proposal that was
presented at the meeting held January 10, 2008. Mr. Rose indicated no action has been taken
noting there is not much support for proposed legislation. Mr. Flechter stated that more
Public Service Board Page 2
February 14, 2008
information will be available next week. He will be able to report on the issue at the next Board
meeting.
Mr. Gamble stated it is a Council objective to review cost effectiveness of the Crego park facility.
Waste Reduction Services staff are creating a mix of sand and yard waste collected curbside and
producing high quality topsoil. Contractors may be required to use the topsoil for City projects.
Mr. Marshall asked about recent legislation regarding composting facility management. Mr.
Flechter explained that Public Act 212 deals with composting facility management requirements.
Registration requirements will become effective March 26, 2008. The registration fee will be
$600 due every three years.
Operations and Maintenance Section: Mr. Rose reported that City salt quantities are lower than
normal for this time of the year. The City is working with other municipalities to help with the
shortages. Mr. Baerman asked Mr. Gamble to brief the Board on news reports about street
plowing. Mr. Rose explained that the Administration made the decision not to plow local streets
because weather reports forecasted warmer weather within 36-48 hours. However,the snow did
not melt as quickly as anticipated. The City budgets funds four full plows per year and there has
been three so far this year. Mr. Johnson added that the snow event occurred on a Friday. Traffic
volumes would be reduced and schools would be closed.
Mr. Baerman asked for updates on potholes. Mr. Rose noted there was a double thaw in January.
The freeze is deep. It is possible the pavers will be brought out sooner this spring. There are six
pothole crews out today trying to keep up with the worst areas.
12:05 Ms. Rodgers arrived.
6) DIRECTOR'S REPORT:
Mr. Gamble presented the following highlights:
-This is a very busy construction season. The Department is stepping up PR efforts. There will
be a mass mailing of the next issue of the CSO Observer.
-By March, there will billboards announcing the closing of Grand Avenue and detours along I-
496. There will be special signage letting the public know that downtown businesses are open.
Efforts will be made to maintain two-way traffic on Grand Avenue.
-The CSO/SSO Executive Summary is not complete.
•A Wet weather Program RFP will be going out next week.
-Staff continues to work on the SSO plan to be submitted to MDEQ by December 2008. An RFP
will be issued to identify the appropriate consultant to have a draft plan ready by September.
-Mr. Gamble provided a PowerPoint presentation of the 2008 CSO and road program. The
sidewalk program plan is not completed. Mr. Marshall asked if there is a possible delay of
startup due to weather conditions, can liquidated damages be assessed against contractors for
failing to meet completion deadlines and if completion deadlines would be extended if weather
prevents contractors from starting on time. Mr. Gamble explained if the start date is moved back
due to soil compaction, completion dates would be taken into consideration.
Public Service Board Page 3
February 14, 2008
12:50 Mr. Copedge arrived
Mr. Baerman made the following comments: there is an enormous amount of politics associated
with current construction projects and that he feels strongly that it is very important that this
Board communicate to City Council that the highest priority is the safety and welfare to the
City. Engineers cannot afford to allow politics to overrule the importance to adhere to health and
safety requirements as set forth in engineering certification and mandates of the license. Politics
should not be played at the engineering level. The health, welfare, and safety of the citizens are
the engineer's main priority. Mr. Baerman suggested adding a 6°i item to the Budget Priority
Resolution communicating these concerns.
Ms. Yorko stated she would draft a resolution that communicates that the Board of Public Service
expects engineering practices not deviate from the health and safety requirements and mandates
set forth in engineering licensing, and circulate the draft resolution to Board members.
Mr. Bloomberg asked if a Board member could attend the next Public Services Committee
meeting to convey the Board's concerns.
1:20 Mr. Baerman and Ms. Yorko had to leave to attend to other obligations.
There was a motion requesting a Board member attend the Public Services Committee
meeting on February 20, 2008, to address the Board's position on meeting the health and
safety requirements as set forth in engineering licensing requirements.
Ms. Schmidt moved, Mr. Flechter seconded,
MOTION CARRIED UNANAMOUSLY,that a Board member attend the next Public Services
Committee meeting to communicate the Board's position on meeting required engineering safety
standards.
(7) PENDING ITEMS: None
(8) COMMUNICATIONS: None
(9) OTHER: None
The meeting adjourned at 1:25 p.m.
Respectfully Submitted,
' 16At�
Faith Rach
Secretary to the Board
PUBSV CBD\Minutes: 02/14/08
ENGINEERING DIVISION STATUS
February 7, 2008
PERSONNEL/ADMINISTRATION
MISCELLANEOUS
Storm Water Phase-II: (updated 2/5/08)
• Permit Compliance: The Fourth Annual Watershed Management Progress Report and the city's updated
Storm Water Pollution Prevention Initiative were submitted to the DEQ for approval on 9/28/07. The GLRC
received permission to extend the compliance date of the Red Cedar Watershed Management Plan (WMP) to
April 1, 2008 to match the due date of the Grand River and Looking Glass River WMPs.
o PEP Committee is developing educational articles on stormwater and water quality for placement in
local community newspapers.
o IDEP committee scheduled a February meeting to discuss progress in each communitie's illicit
discharge elimination program and to review a software program for tracking stormwater information.
o Reviewed new proposed general stormwater permit and submitted comments on the new stormwater
general permit to the GLRC for inclusion in the committee's letter to MDEQ.
o Minor revisions were made to the Memorandum of Agreement for the GLRC. City Council needs to
accept this by April 30, 2008.
• Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field
investigation of the City's permitted storm water discharge pipes for evidence of illicit discharge. Work
continued.
o llllicit Discharges identified in a business on Kalamazoo Street. Investigation continues to identify
culpability (City or resident). Investigation almost completed: awaiting historical water billing
information from the Board of Water and Light.
o Septic system inventory work continued.
o Stormwater inventory—sample system was rolled out to IT/technical personnel. Now being
reviewed/commented on.
SSO/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. *Through the
Evaluation Process for the CSO Program (currently being conducted in conjunction with consulting engineers, Malcolm
Pirnie), the City is investigating whether an integrated approach/technology is the cost-effective alternative for
controlling both CSOs and SSOs (see the following comments regarding the"CSO Program Evaluation-2007").
[Updated 1/7/2008]
Soil Erosion: (updated 1/7/08)
• Many personnel from Public Service are up for renewal of their soil erosion and sedimentation control (SESC)
certification. Six personnel from engineering and O&M took the 2-1/2 day training and the exam. Five of the
personnel will take the February series of classes.
• The second permit was issued for a portion of the Parks Riverwalk Trail. This will be a project that will require
a lot of man hours for inspection, meetings, and monitoring. Work continues on both permit areas. Tree
clearing work south of Mount Hope—non-soil disturbing work—will be allowed this month. Also, this area may
be permitted for trail construction. Review to begin on submitted information.
• 2721 Grand River(Ed Liebler)—silt fence in compliance. Will work on other erosion issues in spring/as
weather dictates. S. MLK(Reid Machinery) 2721 is in compliance for sedimentation control. SESC permit still
needed. Reid has hired a consultant to develop a plan.
• GM—meetings continue to assess and monitor stormwater and SESC issues in demolition project areas.
- 1 -
Drainage Issues: (updated 1/7/08)
• No new issues.
REQUEST FOR PROPOSALS (RFP)
Central/Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad-
DLZ selected, project kick off May 30, 2007. Preliminary Report received 7/31/07, reviewed and discussed
8/29/07, City's comments sent to DLZ on 9/13/07, post-comments meeting held with DLZ on 9/19/07.
Response to DLZ on supplementary proposal for remaining /additional tasks and various submittals received
during October-November 2007 send on 11/30/07, DLZ responded back identifying the remaining tasks on
1/15/08, City's recommendations on these tasks sent to DLZ 2/1/08 [Updated 2/7/2008].
City of Lansing CSO Program Evaluation-2007. Engineer: Johnson - Final draft completed by Malcolm
Pirnie November, 2007. Presentation for the Mayor was held on Dec. 17, 2007. The results of the study are
currently being reviewed and considered internally. [Updated 1/7/2008]
Design and Construction Engineering Services : i)Aurelius Road Bridge over the Red Cedar River;
and ii)Aurelius Road Bridge over Grand Trunk Railroad. Engineer: Ahmad. RFP, first draft prepared
10/15/07, scope to be finalized in conjunction with MDOT funding [Updated 2/7/2008].
2008 Bridge Structure Inventory and Appraisal and Update Local Bridge Program Funding
Applications. Engineer: Ahmad. RFP issued, to be received on 2/21/08 [Updated 2/7/2008].
STREET PROJECTS
36313 Michigan Avenue Streetscape-Contractor: Aggregate Industries/Eastlund-Project Engineer: Danke
• Construction completed for the winter. Plantings and punch list items to be completed in May 2008.
(updated 2/7/2008)
69015 Collins Road Reconstruction- Project Engineer-Parry (updated 1/7/2008)
• Engineering by Fitzgerald-Henne,
• Bid letting September 28, 2007, C&D Hughes is the contractor and is scheduled to begin on May 5,
2008
75125 Haag Road Reconstruction-Project Engineer-Parry (updated 2/7/2008)
• Reconstruction between MLK and Miller Road is complete
• Punch list items work is suspended until spring.
01086 2006 Crush &Shape- Parry (updated 1/7/2008)
• Construction Complete on original project
• Picardy reconstruction has been completed
• Project closeout in progress
01087 2007 Local Street Rehabilitation (Crush &Shape)-Parry (updated 1/7/2008)
• Construction is complete
• Project closeout in progress
01095 2008 Street Resurfacing (Crush &Shape)-Parry (updated 2/7/2008)
• Streets include: South Cambridge Road, Bedford Road, Westchester Rd, East Westchester Rd, Cooper,
Artisan and Callihan
2 -
• Project design in progress
• Mid-March Bid letting is targeted
86065 Edgewood Bus Turn-Around-Parry (updated 1/7/2008)
• A temporary turn around was installed by City O&M crews.
15090 Martin Luther King,Jr. Boulevard Reconstruction-Parry (updated 1/7/2008)
• Project limits are from the Grand River to Marquette Street
• Hoffman Construction plans to begin work on May 5, 2008
36315 Washington Square, 200 &300 North Blocks-Dykema (updated 2/5/2008)
• Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway,
streetscape elements and rain gardens
• Construction Began Mid-June
• Contractor is Abbott Construction
• 200 & 300 Block & Shiawassee opened to traffic on January 21s`. Work to resume in the Spring
0 Remaining work includes landscape plantings, some concrete sidewalk replacement and bus lane
construction on Shiawassee
76134 Northup -Cedar to Washington - Dykema/Parry (updated 2/5/2008)
• Design services by FTC&H
• 2008 Construction, STP Project
• Third Public Meeting held December 18, 2007
• Project in design, GI plans submitted January 18`n
44029 Moores River Drive-Mt. Hope to Francis Park- Dykema (updated 2/7/2008)
• Design Services by C2AE
• 2008 Construction, STP Project
• Public Meeting held October 23.
• Public Meeting held November 27.
• Plans submitted to MDOT
BRIDGE PROJECTS
46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine- Project Engineer: Ahmad
• Deck surface drainage problems to be resolved. DLZ provided remedial action plan, scheduled to be
implemented by June 08. [Updated 2/7/2008].
46126 Beech Street Bridge over the Grand River- Project Engineer-Project Engineer: House
• All Beams will be in place the week of October 1s'
• Deck pour scheduled for around Oct 121n
• On schedule for completion on Nov. 26
SEWER PROJECTS
27064 CSO PH IV SEG 1 -018E-Contractor: E.T. MacKenzie-Project Engineer: Danke
Project is being closed out. (updated 2/7/2008)
17043 CSO PH IV SEG 2-018N A-Contractor: Dunigan Brothers -Project Engineer: Danke
The project is complete and is being closed out. (updated 2/7/2008)
17044 CSO PH IV SEG 2-018N B-Contractor: E.T. MacKenzie - Project Engineer: Danke
The project is complete and is being closed out. (updated 2/7/2008)
16077 CSO PH IV SEG 3-013 West-Contractor: E.T. MacKenzie -Project Engineer: Ahmad
This project is complete including final paving on all streets, restoration and tree plantation [Updated
2/7/2008].
- 3 -
36309 CSO PH IV SEG 3-023-Contractor: K&R-Project Engineer: Danke
Punch list items and CIPP lining remain. (updated 2/7/2008)
36316 CSO PH IV SEG 4-Downtown-Contractor: K&R-Project Engineer: Malvetis
The work on this project was substantially complete on Nov. 15, 2007. The contractor is currently working to
address remaining punch list items. [Updated 1/7/2008]
27067 CSO PH IV SEG 4-018 SE-Contractor: K&R-Project Engineer: Malvetis
All work slated for completion during the first year of this two-year project was completed on Nov. 5. In
addition, some work planned for completion in 2008, including construction on Farrand St. and Porter St., was
completed during the 2008 construction season. [Updated 1/7/2008]
37076 CSO PH IV SEG 4-020-Contractor: E.T. MacKenzie-Project Engineer: Danke
Construction completed for the season. Haag Ct and the 900 block of Vine Street base paved and reopened
to traffic. 800 blocks of Vine and Jerome and the 200 block of N. Hosmer will be constructed in the Spring of
2008. (updated 2/7/2008)
15088 CSO PH IV SEG 4-013 NW-Contractor: Six-S-Project Engineer: Brunner
All paving and restoration work is done. Awaiting Spring to continue construction. [Last Updated: 2/5/2008].
16079 CSO PH IV SEG 5-013 NE- Design-Project Engineer: Bill Brunner
Design is complete. Hoffman Brothers is the apparent low bidder. Tetra Tech will evaluate the bid to determine
if the bid is responsive and responsible. CSO 013 NE is roughly bounded by Gier Park, Turner Street,
Sheridan and the Granger Landfill. Meetings with business continue to discuss access issues. [Last Updated:
2/5/2008].
26072 CSO PH IV SEG 5-018 SW- Design-Project Engineer: Malvetis
The bid opening for this project was held on Dec. 20. The low-bidder is Posen Construction out of Shelby
Twp., Macomb County. [Updated 1/7/2008]
37078 CSO PH IV SEG 5-045- Design-Project Engineer: Danke
CSO separation to be designed in 2007 for 2008-9 construction. CSO 045 is roughly Saginaw between Larch
and Pennsylvania. Bids are being reviewed. E.T. MacKenzie was read low. (updated 2/7/2008)
36317 CSO PH IV SEG 5-2008 Downtown Projects-Design-Project Engineer: Malvetis
The bid opening for this project was held on Jan. 3. The apparent low-bidder is Dunigan Bros. out of Jackson.
[Updated 1/7/2008]
55054 CSO PH IV SEG 5-034 A- Design - Project Engineer: Danke
CSO separation to be designed in 2007 for 2008-9 construction. CSO 034 A is roughly bounded by MLK,
Lenore, Osband and Dunlap. Bids are being reviewed. (updated 2/7/2008)
00075 2007 Miscellaneous Sewer Projects -Contractor: Sandborn Construction- Project Engineer: Ahmad
Notice to Proceed issued 10/31/07, Sewer installation and leveling course complete on Division 3 (Plymouth);
Work on Division 4 (Jewel/Rita) substantially complete. Work on remaining Divisions to resume after winter
[Updated 2/7/2008].
35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad.
• Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of
rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete. Odor
control seals installed on three hatches of JC on 11/28/07 [Updated 2/7/2008].
• Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the
Junction Chamber(Structure. #81) after installation needs internal modifications, scheduled for end
of January 2008 [Updated 2/7/2008].
XXXX Sanitary Sewer System Master Plan Study 2003-Project Engineer: Gamble
Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO
alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts
throughout the Public Service Department. The City's GIS system is up and operational.
01093 2007 Manhole Insert Program-Project Engineer: Danke
2008 inserts currently being installed. (updated 2/7/2008)
ENVIRONMENTAL PROJECTS
4 -
78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad.
Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of
groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells
re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Comments received from MDEQ 3/12/2007
were responded by letter report dated May 23, 2007. Second round of groundwater sampling was conducted
in June 2007, analysis and report preparation in progress, report expected from CDM by mid-February 08.
CDM conducted Landfill gas survey October 2-3, 2007 in coordination with the City for staff training. [Updated
2/7/2008].
17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ - Project Engineer: Brunner.
• Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to
determine screen intervals to complete groundwater sampling.
• DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize
off site plume migration, report provided to Granger.
• Met with Granger and consultant. The City drafted an RFP developed for joint work between City and
Granger. Comments from Granger were incorporated. Draft 2 is in review. Discussons continue
between Public Service and Granger. [Last Updated 2/5/08].
46118 O&M Complex-Environmental Investigations/Site closure-Consultant DLZ-Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007. (last updated 2/5/07).
Some field findings: O&M 525: The flushmount cover on one existing well needs to be replaced. Two existing
monitoring wells were dry and three could not be located. An amendment to cover the costs of installing one
flushmount cover and 2 monitoring wells is pending.
66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ-Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007. The flushmount covers on five existing
wells need to be replaced. An amendment to cover the costs of installing five flushmount covers is pending.
(last updated 2/5/08).
46093 Diamond Reo RAP - Environmental Investigations/Site closure - Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007. (last updated 2/5/08).
Central Garage-Environmental Investigations/Site closure- Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007. City is investigating if part of berm
installation in the north part of the baseball stadium resulted in the excavation and removal of contaminated
soil from the Central Garage site adjacent. Two of the four wells could not be located and two of the wells
were dry. In addition one of the wells will needs a new flushmount cover. An amendment to cover the costs of
installing one flushmount cover, 3 monitoring wells and remobilizing to sample the wells is pending. (last
updated 2/5/08).
Baseball Stadium -Environmental Investigations/Site closure - Project Engineer: Brunner.
(last updated 2/5/08). Work continues.
Other Environmental Projects - Project Engineer: Brunner.
During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street
Plating and Craegel Park. Closure work pending as time allows. (last updated 2/5/08).
SIDEWALK PROJECTS
01090 2007 Sidewalk Repair A- Project Manager: Brian Love
Contract has been awarded to H&C Earthworks
Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave.
Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St.
Construction is in progress and will be suspended until spring.
01091 2007 Sidewalk Repair B - Project Manager: Brian Love
Contractor is Audia Concrete
Project is Completed
(3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave.,
Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr.
- 5 -
Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd.
01092 2007 New Sidewalk- Project Manager: Brian Love
PI I resolution passed 02/19/07
Currently under design.
Area: west side of N. Larch between Thomas and Douglas;
Both sides of Douglas between Larch and Benjamin;
South side of Miller Rd. between S. Penn. Ave. and Beechfield
MISCELLANEOUS PROJECTS
27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke
Sidewalk to be constructed in a 2008 new sidewalk contract.. (updated 2/7/2008)
DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425)
513001 College Fields (Old Governor's Collection) -Project Engineer: Ahmad.
The development has been divided into seven phases in the area south of Bennett Road. Work in all phases
is substantially complete except for Phase V, site plans were reviewed in 12/2006 and comments sent.
Building /sewer permits are being issued for the lots in completed phases. No work has been started in the
area north of Bennett Road [Updated 2/7/2008].
LETTER OF INTENT PROJECTS
LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept.
Menards: Construction complete. Centerline resolution of relocated American Road sent to Council.
Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues.
Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer
extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the
City, Airport has completed the remaining repairs based on City's review of the sewer televising and provided
new televising reports in 3/07. City is working with CRAA to complete remaining formalities prior to take over
sewer O&M per sewer service agreement. [Updated 2/7/2008].
Lowes: Working on easements.
Speedway Gas Station Rebuild—Brunner. Speedway to move 18" sanitary sewer to allow demolition of the
current gas station and former Sugar Bowl Restaurant. A new Speedway was rebuilt in a new location on site.
Act 451 permit submitted to MDEQ on 9/5/07. Letter of intent done, easement submitted, sewer construction
completed, access road completed, draft as-builts submitted. Awaiting updates to as-builts. (updated 2/5/08.)
37075 East Village -Boys Training site: Working with developer on road and sewer acceptance.
28050 US 127 Noise Wall— Project Manager—MDOT
• MDOT contract is proceeding with construction.
77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad.
• Work is 100% complete, accounts finalized, sewer easements complete, sidewalk easement pending.
SESC bonds released 11/29/2007 [Updated 2/7/2008].
P:\Monthly Progress\2-5-2008.DOC
6 —
Public Service Department Monthly Status Report
Street, Surface, Sewer and Waste Reduction Services
January 2008
OPERATIONS AND MAINTENANCE
Street Section:
Overlaid: Suspended for winter
Utility Cuts: Filled 1832 sq. ft. of utility cuts and 264 sq. ft. of sewer cuts with UPM (high
performance cold patch for winter repair.)
Sidewalk Repair:
Crack Sealed: We will continue cracksealing through out the winter as weather and tempatures
allow
Skin Patch: Suspended for winter
Pothole: Currently working on trunklines, majors, and locals used over 82 ton of upm
Sidewalk Grinding: Has been completed for now.
WINTER: Plow and salt bridge sidewalks and skywalks as needed, along with group effort
for salting routes,hills and stops, and plowing as conditions exist.
Surface Section
• Performed the Misc. trash pickup route every Monday and Thursday along with picking up the
recycling from City Hall every Wednesday.
• We did receive a couple of warm days so we continued with leaf pick up, we were able to pick up
another 500 yards.
• Most of January was spent dealing with snow and ice related activities. We participated in 1-salting
of quadrants, 12-salting of nine routes, 4-salt and sanding of hills and stops, 1-chloride sanding of
gravel streets, 1-partial plows and 0-full plows for the month.
• With all the snow related activities mentioned above comes a great deal of vehicle maintenance. A
number of employees were dedicated to cleaning, checking and fixing all the trucks on a daily basis.
Others were dedicated to checking plows and changing blades and curb blocks as necessary.
• We participated in potholing in January, putting down over 38 tons of Coldpatch.
Sewer Section
Sewer Cleaning Activities:
LANSING WASTEWATER DIVISION
MONTHLY STATUS REPORT
JANUARY 2008
ADMINISTRATION
All regulatory reports submitted on time. Plant is in full compliance with the NPDES permit.
Interim Superintendent has been indoctrinated with the budget process.
INDUSTRIAL PRETREATMENT
Several meetings with the demolition contractor(MCM) for GM Plant 2 and Plant 3. There are
flooded basement areas in both plants that must be dewatered for demolition to occur. Discharge
permits for this water will be issued if all regulatory requirements are satisfied.
Barnes Aerospace is expanding their operation. Installing a new process line and increasing
production. We are working with them to update their discharge permit.
LAB
The laboratory technicians rotated job assignments. They rotate annually.
Microscopic viewing of the activated sludge systems has expanded with the use of additional
techniques, thus providing more definitive evaluations.
OPERATIONS
Corrective actions continue in the north plant secondary treatment. The activated sludge process
is out of the preferred operating range but is slowly improving. This is the biological treatment
process. It takes time for the "good" biologics to overtake the "bad".
The sludge dewatering operation is in full operation. With only one press and one operator,
overtime work has been required to keep up. We anticipate the trainee position will be filled in
February(a transfer from O&M). Once trained, overtime will be greatly reduced and production
increased.
MAINTENANCE
Edgewood Pump Station underground electrical service failed during the rain/snow melt event
early in the month. Operation was maintained by portable generator for four(4) days while
repairs were made. There was no loss of service to residents.
G�i`,i'
SPECIAL MEETING �! 1 , 20
OF THE , . ..�; f ,._
BOARD OF PUBLIC SERVICE
JANUARY 24, 2008
PRESENT: Paul Baerman, Ron Bloomberg,Dale Copedge, Matt Flechter,James Marshall,
Shirley Rodgers, Alfreda Schmidt and Jessica Yorko
ABSENT: None
STAFF: Chad Gamble, Dean Johnson, Victor Rose, and Paul Stokes
VISITORS: None
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:55 a.m., at the Public Service Department
Wastewater Treatment Plant.
a. Absences: None
2) PUBLIC COMMENT: None
Mr. Bloomberg reported that budget information is not yet available for Board review.
Mr. Gamble expects to provide budget information at the next Board meeting.
3) ACTION ITEMS:
A. 2007 Annual Report
Mr. Bloomberg distributed a draft copy of the letter to accompany the Annual Report.
The Board discussed highlights of the 2007 Annual Report:
-Mr. Copedge asked if there is any pending litigation. Mr. Gamble stated that the Chantal
Buchner litigation is at the Supreme Court level.
-The screen building and tertiary filter building updates are two big projects taking place at the
Waste Water Treatment Plant.
-The Annual Report reflects how business practices have become more efficient. The Waste
Reduction Services (WRS)Division had an evaluation conducted of the overall practices of the
Division. Changes put into practice in 2007 include creating recycling partnerships with other
communities, increasing marketability, upgrading services provided, and competition.
-The Engineering Division continues to work with Malcolm Pirnie on the CSO/SSO Program
evaluation. The CSO/SSO programs are unfunded mandates. The purpose of the program
evaluation is to determine the most economical and efficient manner to continue the programs.
Public Service Board Page 2
January 24, 2008
Preparation of the executive summary is still in progress. Mr. Gamble stated he is uncertain when
the Executive Summary will be available for Board review.
-Operations and Maintenance (O&M) has increased visibility by providing various services at
public functions. Cross training is helping to streamline processes.
•Increased public relations efforts are underway regarding Grand Avenue construction activities.
-Road program—the Road Soft Program has been established. The idea is to maintain roads by
"making the right fix at the right time". Ms. Rodgers expressed concern that road program
information is reported to the Board as a done deal without any input from the Board. Ms.
Rodgers explained that local streets should be the focus of the "right fixes at the right times". Ms.
Rodgers wanted to know if the road program has been developed and how does it relate to the
budget. Ms. Rodgers stated as the budget is prepared, road program options should be brought to
the Board allowing the Board to participate in the decision making process. Mr. Gamble stated
the Department is open to suggestions as to which streets should be given priority. Mr. Johnson
explained that 75% of the budget goes toward major streets and 25%to locals. The concept is
that major streets receive a greater amount of traffic and deteriorate more quickly. Mr. Johnson
explained the methodology used to determine the major/local street mix. Ms. Rodgers asked if
the damage caused to local streets by the City operations, is taken into consideration when
developing the annual road program. Mr. Johnson explained that every August, Engineering staff
reviews all streets in the City and if there is local street damage, that would be factored in. Ms.
Rodgers suggesting waiting until winter is over to address potholes so the repairs will last longer
rather.
Is there a step in the Road Soft program that can include the Board's recommendations? A
discussion ensued regarding road soft program as it appeared in the engineering report.
12:25 p.m. Mr. Flechter arrived.
Mr.Marshall stated that Dunkel Road is in very poor condition. Mr. Gamble explained Dunkel
and Collins Road are under consideration. In 2009, MDOT will perform widening of the bridge,
roadway will be rebuilt on Dunkel and roundabouts installed on Collins Road.
Ms. Yorko stated the Annual Report is very impressive particularly with regard to the
environmental portion. Ms. Yorko suggested that the public should know how effective
the Department has been in mediating pollution. Ms. Yorko asked that bike lanes be kept
clear and clean for public use. Mr. Flechter said the letter should state that all public
infrastructures be properly maintained.
Mr. Bloomberg asked Board members to email comments to him with regard to changes to the
cover letter he prepared as well as proposed budget priorities. Mr. Bloomberg asked Board
members to email the information to him by Monday. Mr. Bloomberg will draft a copy of budget
priorities based on the comments.
Mr. Baerman referred to item number 2 in the letter asking the appropriate way to express the
amount of sidewalk completed. The Board decided to use linear feet.
Ms. Rodgers said any money saved through departmental efficiencies should be kept by
Department and not directed to other areas of need.
Public Service Board Page 3
January 24, 2008
Motion:
Mr. Baerman moved, Ms. Rodgers seconded to approve the 2007 Annual Report as amended and
the transmittal letter as amended,
MOTION CARRIED UNANIMOUSLY, to approve the 2007 Annual Report and the
transmittal letter, as amended.
12:45p.m. Mr. Copedge left to attend to other obligations.
(4) OTHER:
-Ms. Schmidt asked if there is any interest in restoring the Hillsdale Fire Station.
•A discussion of sidewalks ensued.
-Mr. Gamble asked Board members to give the guidelines on what the Department's mission
should be.
-Ms. Schmidt asked if there are any meetings scheduled with Lansing Township. Mr. Gamble
stated he is not aware of any.
-Mr. Gamble stated the Department is looking for suggestions on ways to educate the public and
achieve greater visibility. The CSO Observer will be distributed to 63,000 residences.
The meeting adjourned at 1:15 p.m.
Respectfully Submitted,
aa,� �_�
Faith Rach
Secretary to the Board
PUB S V CBD\Minutes: 01/24/08
r-^i..'f' jr
REGULAR MEETING
1
i i
OF THE
BOARD OF PUBLIC SERVICE
JANUARY 10, 2008
PRESENT: Ron Bloomberg, Dale Copedge, Matt Flechter,James Marshall, Shirley Rodgers,
Alfreda Schmidt and Jessica Yorko
ABSENT: Paul Baerman
STAFF: Rob Antekier, Steve Chalker, Chad Gamble, Dean Johnson, Lori Miller, Victor Rose,
Paul Stokes
VISITORS: Tonia Olson, Granger; Ralph Numberg, Granger; John Daher, Lansing Township; Steven
Hayward, Lansing Township; Taylor Heinz, City of Lansing
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:45 a.m., at the Public Service Department
Wastewater Treatment Plant.
a. Absences: Mr. Bloomberg excused Mr. Baerman
Mr. Gamble introduced Mr. James Marshall, newly appointed Board member filling the I"Ward
vacancy. Mr. Marshall discussed his experience and background. Board members welcomed Mr.
Marshall.
2) PUBLIC COMMENT:
Mr. Steven Hayward, Director of Planning and Development for Charter Township of Lansing,
addressed the Board. Mr. Hayward expressed concerns regarding Ingham County Road
Commission ownership of sidewalks located on South Waverly Road.
Mr. Hayward discussed sanitary sewer service requests made to the City of Lansing since 2003.
In August 2006, Eastwood DDA made a request to the City of Lansing for sanitary sewer service
for development in the area of 3010 Wood Street, Mr. Hayward explained that in 2004, a sanitary
sewer lead was constructed to serve this development site. Mr. Hayward expressed concern that
the Township has not received a response from the City with regard to this request. Mr. Hayward
distributed a packet of correspondence and various information to Board. Mr. Daher,Township
Supervisor,wanted to make sure Board members were aware of the service requests.
Mr. Gamble explained that there are many outstanding issues around the Lake Lansing corridor.
Lansing Township has requested forming a liaison committee to address these issues. To date,
there is no City representation on the committee.
Mr. Bloomberg explained that the Board is not familiar with the information distributed by Mr.
Hayward nor do they have sufficient background regarding the concerns raised by Mr. Hayward.
Mr. Bloomberg stated that the Board would take the information in into account and discuss it
with the Public Service Department.
Public Service Board Page 2
January 10, 2008
11:55 Mr. Copedge arrived.
12:15 Ms. Yorko arrived.
12:15 Ms. Rodgers arrived
3) PRESENTATION: GRANGER
Mr. Rose introduced Mr. Ralph Numberg and Ms. Tonia Olson from Granger. Ms. Olson
provided a Power Point presentation. Ms. Olson distributed a publication titled,Policy Brief on
"Examining Increased Renewable Energy Production from Landfill Gas in Michigan", stating
that Senator Patty Birkholz introduced SB864 that deals with the issue of Renewable Resources.
Ms. Olson explained the bill proposes that renewable energy resources can be captured by
dumping yard waste into the landfill rather than composting yard waste. Ms. Olson explained
that by dumping yard waste into the landfill, a percentage of methane gas that is a by-product of
this process, can be captured and converted into energy. A discussion ensued.
Mr. Rose explained that the rates for the City would increase significantly. Currently,the City
pays $7.41 per cubic yard for waste dumped at Granger. If the materials are mixed,then the rate
increases to $10.47 per cubic yard dumped at Granger. Mr. Chalker expressed concern that there
would no longer be a composting facility at Granger. Mr.Numberg noted there would be a
facility but on a much smaller scale. Mr. Rose asked if there would be a reduced rate for
compost. Mr. Numberg stated there is no reduced rate to dump compost.
Mr. Rose asked if the City still continues to separate materials source, will the City be able to use
Granger. Mr.Numberg stated that Granger would not have the ability to accept yard waste.
Ms. Miller had questions regarding the efficiency rates of capturing the methane gas indicating
she has read that some facilities have a maximum capture rate of 20%. Ms. Olson explained that
Granger has a 70% - 85% efficiency rate. Ms. Olson did not know the efficiency rates of other
plants around the State. Mr. Chalker explained that methane gas not captured by this energy
renewable production process is released into the atmosphere as greenhouse gases. Mr. Chalker
noted that yard waste composted in an appropriate manner, does release methane gas.
4) APPROVAL OF MINUTES: December 13,2007
Ms. Rodgers moved, Mr. Flechter seconded,
MOTION CARRIED UNANIMOUSLY,to approve the minutes for December 13, 2007, as
presented.
5) REPORT OF OFFICERS:
Engineering Division: There were no additions to the report. Mr. Marshall had a question
regarding the distinction between major and local streets.
Wastewater Division: Mr. Gamble introduced Mr. Paul Stokes who will be serving as Interim
Superintendent of Wastewater Treatment Plant. Mr. Stokes indicated there was a recent sanitary
sewer overflow even at the South Retention basin for approximately 24 hours. There was a major
power failure at the Edgewood Pump Station that is still running on generators.
Operations and Maintenance Division: There were no additions to the report.
Public Service Board Page 3
January 10, 2008
(6) DIRECTOR'S REPORT:
Mr. Gamble presented the following highlights:
*Flooding issues: Rivers are expected to crest late in the morning on January 11,2008.
♦STP reports
+Dunkel Road at Collins Road has been added to the road program for 2008. The Department is
currently in the process of planning design of all construction activities for the whole year.
*The CSO/SSO Evaluation Report is still in the development process.
*Developing budget priorities and asked for the Board's budget objectives:
Ms. Schmidt indicated she submitted a list of priorities at the December meeting.
Ms. Rodgers stated that a greater portion of the street budget should be used for local streets
rather than focusing on major streets that are primarily used to move people out of the City.
There should be greater focus on local streets used by Lansing citizens.
Ms. Yorko stated there should be an emphasis on non-motorized plans for the City.
Mr. Flechter would like to see enhancements to the Recycling Program and expand opportunities
for multi-unit dwellings.
Mr. Gamble referred to Council budget priorities noting there was not sufficient money directed
toward roads. Mr. Copedge asked if the City evaluates contractors' roadwork. Mr. Gamble
explained that the specifications stipulate requirements including the products to be used,
technical specs, and a limitation on flexibility.
*Mr. Gamble reports that the Annual Report for 2007 will be available for review at the next
Board meeting.
(7) PENDING ITEMS: None
(8) COMMUNICATIONS: None
(9) OTHER: None
The meeting adjourned at 1:25 p.m.
Respectfully Submitted,
Faith Rach
Secretary to the Board
PUBS VCBD\Minutes: 01/10/08
ENGINEERING DIVISION STATUS
January 7, 2008
PERSONNEL/ADMINISTRATION
MISCELLANEOUS
Storm Water Phase-II: (updated 1/7/08)
• Permit Compliance: The Fourth Annual Watershed Management Progress Report and the city's updated
Storm Water Pollution Prevention Initiative were submitted to the DEQ for approval on 9/28/07.The GLRC
received permission to extend the compliance date of the Red Cedar Watershed Management Plan (WMP)to
April 1, 2008 to match the due date of the Grand River and Looking Glass River WMPs.
o Adapted the SWPPI to include that we will investigate methods to ensure that privately-owned facilities
maintain appropriate protections against stormwater pollution.
o The State approved the SWPPI.
o PEP Committee is developing educational articles on stormwater and water quality for placement in
local community newspapers.
o Received new watershed brochures. They are on display on 7th floor, in the lobby of City Hall, and at
the WWTP.
o Received the signs that remind pet owners to pickup after their pets. Parks will install in the spring.
o New stormwater general permit is posted by MDEQ for public review and comment by January 31,
2008.
o Bill Brunner signed up as a presenter for the Children's Water Festival at MSU on May 8, 2008.
o Bill Brunner nominated and approved as head of IDEP committee.
o Minor revisions were made to the Memorandum of Agreement for the GLRC. City Council needs to
accept this by April 30, 2008.
o Associate membership now available for$2,000.
o Presentation by Mid-Meac. They are looking for financing to support their river sampling program.
• Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field
investigation of the City's permitted storm water discharge pipes for evidence of illicit discharge. Work
continued.
o Illlicit Discharges identified in a business on Kalamazoo Street. Investigation beginning to identify
culpability(City or resident).
o Septic system inventory work continued.
o Stormwater inventory—sample system was rolled out to IT/technical personnel. Now being
reviewed/commented on.
SSO/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. *Through the
Evaluation Process for the CSO Program (currently being conducted in conjunction with consulting engineers, Malcolm
Pirnie), the City is investigating whether an integrated approach/technology is the cost-effective alternative for
controlling both CSOs and SSOs (see the following comments regarding the"CSO Program Evaluation-2007").
[Updated 1/7/2008]
Soil Erosion: (updated 1/7/08)
Bill Brunner gave SESC training to O&M supervisory staff.
Second permit issued for a portion of the Parks Riverwalk Trail. This will be a project that will require a lot of
man hours for inspection, meetings, and monitoring. Work continues on both permit areas.
2721 Grand River (Ed Liebler)—silt fence in compliance. Will work on other erosion issues in spring/as
weather dictates. S. MLK (Reid Machinery) 2721 is in compliance for sedimentation control. SESC permit still
needed.
- 1 -
• GM—meetings continue to assess and monitor stormwater and SESC issues in demolition project areas.
Drainage Issues: (updated 1/7/08)
• No new issues.
REQUEST FOR PROPOSALS (RFP)
Central/Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad -
DLZ selected, project kick off May 30, 2007. Preliminary Report received 7/31/07, reviewed and discussed
8/29/07, City's comments sent to DLZ on 9/13/07, post-comments meeting held with DLZ on 9/19/07.
Response to DLZ on supplementary proposal for remaining/additional tasks and various submittals received
during October-November 2007 send on 11/30/07, DLZ to respond back identifying the additional tasks
[Updated 1/7/2008].
City of Lansing CSO Program Evaluation-2007. Engineer: Johnson - Final draft completed by Malcolm
Pirnie November, 2007. Presentation for the Mayor was held on Dec. 17, 2007. The results of the study are
currently being reviewed and considered internally. [Updated 1/7/2008]
Design and Construction Engineering Services : i)Aurelius Road Bridge over the Red Cedar River;
and ii)Aurelius Road Bridge over Grand Trunk Railroad. Engineer: Ahmad. RFP, first draft prepared
10/15/07, being reviewed [Updated 1/7/2008].
2008 Bridge Structure Inventory and Appraisal and Update Local Bridge Program Funding
Applications. Engineer: Ahmad. RFP, first draft prepared 11/21/07, under review[Updated 1/7/2008].
STREET PROJECTS
36313 Michigan Avenue Streetscape-Contractor: Aggregate Industries/Eastlund- Project Engineer: Danke
• Construction completed for the winter. Plantings and punch list items to be completed in May 2008.
(updated 1/7/2008)
69015 Collins Road Reconstruction- Project Engineer-Parry(updated 1/7/2008)
• Engineering by Fitzgerald-Henne,
• Bid letting September 28, 2007, C&D Hughes is the contractor and is scheduled to begin on May 5,
2008
75125 Haag Road Reconstruction-Project Engineer-Parry (updated 1/7/2008)
• Reconstruction between MLK and Miller Road is complete
• Punch list items are being worked on.
01086 2006 Crush &Shape-Parry(updated 1/7/2008)
• Construction Complete on original project
• Picardy reconstruction has been completed
• Project closeout in progress
01087 2007 Local Street Rehabilitation (Crush &Shape)-Parry(updated 1/7/2008)
• Construction is complete
• Project closeout in progress
01095 2008 Street Resurfacing (Crush &Shape)-Parry (updated 1/7/2008)
- 2 -
• Streets include: South Cambridge Road, Bedford Road, Westchester Rd, East Westchester Rd, Cooper,
Artisan and Callihan
• Project design in progress
• Mid-February Bid Letting is targeted
86065 Edgewood Bus Turn-Around — Parry (updated 1/7/2008)
A temporary turn around was installed by City O&M crews.
15090 Martin Luther King, Jr. Boulevard Reconstruction— Parry (updated 1/7/2008)
• Project limits are from the Grand River to Marquette Street
• Hoffman Construction plans to begin work on May 5, 2008
36315 Washington Square, 200 &300 North Blocks— Dykema (updated 1/7/2008)
• Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway,
streetscape elements and rain gardens
• Construction Began Mid-June
• Contractor is Abbott Construction
• Underground work is complete and site grading and construction of rain gardens in progress
76134 Northup -Cedar to Washington — Dykema/Parry (updated 1/7/2008)
• Design services by FTC&H
• 2008 Construction, STP Project
• Third Public Meeting held December 18, 2007
• Project in design, submittal by mid January
44029 Moores River Drive— Mt. Hope to Francis Park—Dykema (updated 1/7/2008)
Design Services by C2AE
• 2008 Construction, STP Project
• Public Meeting held October 23.
• Public Meeting held November 27.
Final design in progress
BRIDGE PROJECTS
46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge & Marine- Project Engineer: Ahmad
• Deck surface drainage problems unresolved. DLZ urged to provide remedial action.
• Project accounts finalized, DLZ to reimburse City non participating costs [Updated 1/7/2008].
46126 Beech Street Bridge over the Grand River- Project Engineer— Project Engineer: House
• All Beams will be in place the week of October 1st
• Deck pour scheduled for around Oct 12tn
• On schedule for completion on Nov. 26
SEWER PROJECTS
27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie— Project Engineer: Danke
Project is being closed out. (updated 1/7/2008)
17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Danke
The project is complete and is being closed out. (updated 1/7/2008)
17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie- Project Engineer: Danke
The project is complete and is being closed out. (updated 1/7/2008)
16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie- Project Engineer: Ahmad
This project is complete including final paving on all streets, restoration and tree plantation [Updated
— 3 —
1/7/2008].
36309 CSO PH IV SEG 3—023—Contractor: K&R— Project Engineer: Danke
Punch list items and CIPP lining remain. (updated 1/7/2008)
36316 CSO PH IV SEG 4—Downtown—Contractor: K&R—Project Engineer: Malvetis
The work on this project was substantially complete on Nov. 15, 2007. The contractor is currently working to
address remaining punch list items. [Updated 1/7/2008]
27067 CSO PH IV SEG 4—018 SE—Contractor: K&R—Project Engineer: Malvetis
All work slated for completion during the first year of this two-year project was completed on Nov. 5. In
addition, some work planned for completion in 2008, including construction on Farrand St. and Porter St., was
completed during the 2008 construction season. [Updated 1/7/2008]
37076 CSO PH IV SEG 4—020—Contractor: E.T. MacKenzie—Project Engineer: Danke
Construction completed for the season. Haag Ct and the 900 block of Vine Street base paved and reopened
to traffic. 800 blocks of Vine and Jerome and the 200 block of N. Hosmer will be constructed in the Spring of
2008. (updated 1/7/2008)
15088 CSO PH IV SEG 4—013 NW—Contractor: Six-S—Project Engineer: Brunner
All paving and restoration work is done. [Last Updated: 1/7/2008].
16079 CSO PH IV SEG 5—013 NE—Design —Project Engineer: Bill Brunner
CSO separation to be designed in 2007 for 2008-9 construction. CSO 013 NE is roughly bounded by Gier
Park, Turner Street, Sheridan and the Granger Landfill. Meetings with business continue to discuss access
issues. [Last Updated: 1/7/2008].
26072 CSO PH IV SEG 5—018 SW—Design—Project Engineer: Malvetis
The bid opening for this project was held on Dec. 20. The low-bidder is Posen Construction out of Shelby
Twp., Macomb County. [Updated 1/7/2008]
37078 CSO PH IV SEG 5—045—Design—Project Engineer: Danke
CSO separation to be designed in 2007 for 2008-9 construction. CSO 045 is roughly Saginaw between Larch
and Pennsylvania. Bid opening in January 2008. (updated 1/7/2008)
36317 CSO PH IV SEG 5—2008 Downtown Projects—Design—Project Engineer: Malvetis
The bid opening for this project was held on Jan. 3. The apparent low-bidder is Dunigan Bros. out of Jackson.
[Updated 1/7/2008]
55054 CSO PH IV SEG 5—034 A—Design— Project Engineer: Danke
CSO separation to be designed in 2007 for 2008-9 construction. CSO 034 A is roughly bounded by MLK,
Lenore, Osband and Dunlap. Bid opening in January 2008. (updated 1/7/2008)
00075 2007 Miscellaneous Sewer Projects -Contractor: Sandborn Construction- Project Engineer: Ahmad
Notice to Proceed issued 10/31/07, Sewer installation and leveling course complete on Division 3 (Plymouth);
Work on Division 4 (Jewel/Rita)substantially complete. Work on remaining Divisions to resume after winter
[Updated 1/7/2008].
35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad.
• Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of
rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete. Odor
control seals installed on three hatches of JC on 11/28/07 [Updated 1/7/2008].
• Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the
Junction Chamber(Structure. #81) after installation needs internal modifications, scheduled for end
of January 2008 [Updated 1/7/2008].
XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble
Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO
alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts
throughout the Public Service Department. The City's GIS system is up and operational.
01093 2007 Manhole Insert Program —Project Engineer: Danke
Report has been accepted. Manhole data base installed. Inserts to be installed in January 2008 fore the 2008
program. (updated 1/7/2008)
ENVIRONMENTAL PROJECTS
4 -
78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM - Project Engineer: Ahmad.
Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of
groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells
re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Comments received from MDEQ 3/12/2007
were responded by letter report dated May 23, 2007. Second round of groundwater sampling was conducted
in June 2007, analysis and report preparation in progress, report expected from CDM by mid-January'08.
CDM conducted Landfill gas survey October 2-3, 2007 in coordination with the City for staff training. [Updated
1/7/2008].
17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ- Project Engineer: Brunner.
• Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to
determine screen intervals to complete groundwater sampling.
• DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize
off site plume migration, report provided to Granger.
• Met with Granger and consultant. The City drafted an RFP developed for joint work between City and
Granger. Comments from Granger were incorporated. Draft 2 is in review. Discussons continue
between Public Service and Granger. [Last Updated 1/7/08].
46118 O&M Complex RAP- Consultant DLZ- Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007. (last updated 1/7/07).
Some field findings: O&M 525: The flushmount cover on one existing well needs to be replaced.Two existing
monitoring wells were dry and three could not be located. An amendment is being produced to cover the costs
of installing one flushmount cover and 2 monitoring wells.
66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ- Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007.The flushmount covers on five existing
wells need to be replaced. An amendment is being produced to cover the costs of installing five flushmount
covers. (last updated 1/7/08).
46093 Diamond Reo RAP - Consultant DLZ- Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007. (last updated 1/7/08).
Central Garage- Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007. City is investigating if part of berm
installation in the north part of the baseball stadium resulted in the excavation and removal of contaminated
soil from the Central Garage site adjacent.Two of the four wells could not be located and two of the wells
were dry. In addition one of the wells will needs a new flushmount cover. An amendment is being produced
to cover the costs of installing one flushmount cover, 3 monitoring wells and remobilizing to sample the wells.
(last updated 1/7/08).
Baseball Stadium - Project Engineer: Brunner.
Project kickoff was held. Site work began week of December 3, 2007. (last updated 1/7/08). City is
investigating if part of berm installation in the north part of the site resulted in the excavation and removal of
contaminated soil from the Central Garage site adjacent.
Other Environmental Projects - Project Engineer: Brunner.
During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street
Plating and Craegel Park. Closure work pending as time allows. (last updated 1/7/08).
SIDEWALK PROJECTS
01090 2007 Sidewalk Repair A- Project Manager: Brian Love
Contract has been awarded to H&C Earthworks
Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave.
Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St.
Construction is in progress and will be suspended until spring.
01091 2007 Sidewalk Repair B - Project Manager: Brian Love
Contractor is Audia Concrete
5 —
Project is Completed
(3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave.,
Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr.
Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd.
01092 2007 New Sidewalk- Project Manager: Brian Love
PI I resolution passed 02/19/07
Currently under design.
Area: west side of N. Larch between Thomas and Douglas;
Both sides of Douglas between Larch and Benjamin;
South side of Miller Rd. between S. Penn. Ave. and Beechfield
MISCELLANEOUS PROJECTS
27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke
Brick manhole rehabilitation was completed as part of CSO 020 work. This work was needed so that a private
parking lot could be constructed for the Prudden development. Sidewalk to be constructed in a 2008 new
sidewalk contract.. (updated 1/7/2008)
DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425)
5B001 College Fields (Old Governor's Collection) - Project Engineer: Ahmad.
The development has been divided into seven phases in the area south of Bennett Road. Work in all phases
is substantially complete except for Phase V, site plans were reviewed in 12/2006 and comments sent.
Building/sewer permits are being issued for the lots in completed phases. No work has been started in the
area north of Bennett Road [Updated 1/7/2008].
6B001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie- Project Engineer: Ahmad
• Pump Station and force main 100% complete. Certificate of substantial completion issued. Project
accounts finalized[Updated 1/7/2008].
LETTER OF INTENT PROJECTS
LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept.
Menards: Construction complete. Centerline resolution of relocated American Road sent to Council.
Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues.
Capital City Airport Sanitary Sewer Repair: Repair to existing sewer system and construction of a new sewer
extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the
City, Airport has completed the remaining repairs based on City's review of the sewer televising and provided
new televising reports in 3/07. City is working with CRAA to complete remaining formalities prior to take over
sewer O&M per sewer service agreement.
Lowes: Working on easements.
Speedway Gas Station Rebuild—Brunner. Speedway to move 18" sanitary sewer to allow demolition of the
current gas station and former Sugar Bowl Restaurant. A new Speedway was rebuilt in a new location on site.
Act 451 permit submitted to MDEQ on 9/5/07. Letter of intent done, easement submitted, sewer construction
completed, access road completed, draft as-builts submitted. Final easement description and as-builts in
review. (updated 1/7/08.)
37075 East Village- Boys Training site: Working with developer on road and sewer acceptance.
28050 US 127 Noise Wall—Project Manager—MDOT
• MDOT contract is proceeding with construction.
77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad.
• Work is 100% complete, accounts finalized, sewer easements complete, sidewalk easement pending.
SESC bonds released 11/29/2007 [Updated 1/7/2008].
— 6 —
Public Service Department Monthly Status Report
Street, Surface, Sewer and Waste Reduction Services
December 2007
OPERATIONS AND MAINTENANCE
Street Section:
Overlaid: Suspended for winter
Utility Cuts: Filled 2067 sq. ft. of utility cuts and 357 sq. ft. of sewer cuts with UPM (high
performance cold patch for winter repair.)
Sidewalk Repair: Replaced sidewalk and curb at fire station#1 for sewer department
Crack Sealed: We will continue cracksealing through out the winter as weather and tempatures
allow
Skin Patch: Suspended for winter
Pothole: Currently working on trunklines majors and locals
Sidewalk Grinding: Has been completed for now.
WINTER: Plow and salt bridge sidewalks and skywalks as needed, along with group effort
for salting routes, hills and stops, and plowing as conditions exist.
Surface Section
• Performed the Misc. trash pickup route every Monday and Thursday along with picking up the
recycling from City Hall every Wednesday.
• Due to the weather we were only able to pick up leaves for three days in December. This allowed us
to complete all the routes once. Normally we would pick up the earlier routes a second time,
however winter changed our plans. Consequently, there may be more leaves than normal in the
streets this coming spring.
• Most of December was spent dealing with snow and ice related activities. We participated in 2-
salting of quadrants, 4-salting of nine routes, 4-salt and sanding of hills and stops, 1-chloride
sanding of gravel streets, 2-partial plows and 2-full plows for the month.
• With all the snow related activities mentioned above comes a great deal of vehicle maintenance. A
number of employees were dedicated to cleaning, checking and fixing all the trucks on a daily basis.
Others were dedicated to checking plows and changing blades and curb blocks as necessary.
• The mowing violations finally came to an end in early December. We received 1607 violations for
The year.
Sewer Section
Sewer Cleaning Activities:
• One Jet/Vac and one jet truck combined for 61310 l.f of sanitary main cleaned.
• 354 catch basin structures cleaned by removing solids utilizing two dipper trucks.
• Removed debris from 38 sanitary manholes with vac truck.
Sewer Construction Activities:
• Reconstructed five catch basins and patched sixteen.
• Reconstructed one manholes.
• Spot repaired a total of 41f of storm sewer in one locations
• Spot repaired a total of 821f of sanitary main in four locations(Separated sewer leads at#1 fire
station).
• Repaired watermain at WWTP.
• Inspection Activities:
• A total 77671.f. of sanitary main was televised. This televising is used to identify problems within
the system.
• Two Inspectors responded to 296 sewer related calls, completed 54 Miss Dig Stakeouts and
inspected 8 sewer repairs made by private contractors.
• Winter Maintenance Activities:
• Personnel participated in varies street snow removal activities.
• Plowed sidewalks two times following snow event.
• Salted crosswalks three times.
Waste Reduction Services
• Solar Power Worm Bin celebration at Woodcreek Magnet School. WRS a key partner in this
effort. Staff spoke at presentation.
• Staff continues to contribute to Go Green, Go Lansing initiative
o Green Holiday event held at City Hall. WRS staffed display/information table.
o Information,personal pledge to appear in Spring Greensheet
o Collaboration on Earth Day event
• Staff participated in Regional Recycling Coordinators Committee (R2C2)
o Discussion continues regarding a more formal way of organizing committee, including
applying for 501 C3 status
• Staff assisting others in Public Service Department on the development of a mobile display unit
• Audit began. Staff in process of providing data and other information to consultants.
• Staff presented information on WRS programs and services to PSB.
• 215 households were switched from Monday collections for trash, recycling and yardwaste to
Tuesdays without any problems or complaints.
• There are currently 5084 Blue Cart customers and we sold 18,075 Blue Trash Bags to our retail
vendors.
• 169 tons of recyclables were delivered to vendors.
LANSING WASTEWATER DIVISION
MONTHLY STATUS REPORT
DECEMBER 2007
LAB
The results of the Whole Effluent Toxicity (WET) Test from ERM laboratory are back. Passed
all. Notification letter has been sent to the MI DEQ that we have completed the WET Testing
and Chemistry Scans for November of 2007.
Staff getting involved in the microscopic analysis of our activated sludge (biological treatment).
Another tool for monitoring the "health" of the system.
OPERATIONS
Corrective actions being taken in the north plant secondary treatment. The activated sludge
process is out of the preferred operating range. The lab's microscopic evaluations are helping to
confirm our diagnosis and corrective actions.
Temporary shut down of the Dewatering building due to a potable water line break. O&M came
out to uncover break below parking lot. Repairs made. Back in operation.
MAINTENANCE
Lime transfer pump rebuilt.
Harton Street pump station grinder pump repaired and back in operation.
West Side interceptor bypass valve actuator repaired; located on rising chamber just prior to the
Screening building.
ADMINISTRATION
Superintendent Brian Ross passing on as much information as possible to Interim Assistant
Superintendent Paul Stokes in hope that Paul will be able to keep the plant moving forward.
Page 1 of 1
Steven Hayward
From: Steven Hayward [shayward@lansingtownship.org]
Sent: Monday, September 24, 2007 12:04 PM
To: 'Bob Rose'; 'Zubair Ahmad'; 'Dean Johnson'; 'Chad Gamble'
Cc: 'David Walker'; 'Angel Whitman'; 'Terry Pearson'; 'Mark Mattson'; 'John Salman'; 'Dayna e-
mail'; 'Jim Sohn Qimsohn@sohnlinen.com)'; 'Joe Droste'; 'John Daher
oohndaher@lansingtownship.org)'; 'kgranger e-mail'; 'LWMILLSY@aol.com';
nuppal@dtnmgt.com; 'Steve Wickens (smwickens@aol.com)'; 'Sue Rosenberger
(fanfinds@hotmail.com)'
Subject: LEDY sanitary sewer request
Attachments: Lansing SS Flow Stand.pdf; Lansing SS Flow calc.pdf; Itr-chad gamble.pdf
Chad, Dean, Bob and Zubair,
I hope all is well. Over one month ago Dave Walker from LEDY CC'd me on the attached
request for sanitary sewer capacity on the CASE Credit Union property. Would you please
provide me with an update on where you are in your review process? Also, has communicated
to the Public Service Department a revised basis of design and a subsequent follow up letter.
None of which have been responded to. Will you please provide me with guidance as to
where this review is at, or any response being anticipated?
Thanks
Steve
Steven L. Hayward,AICP PCP
Director of Planning+Development
DDA Executive Director
Charter Township of Lansing
3209 W.Michigan Avenue
Lansing,MI 48917
(517)827-1082
(517)485-3276 fax
shayward lansingtownship.org
www.EastwoodDDA.or9
August 21,2007
Mr. Chad Gamble,PE
Public Service Director
City of Lansing
124 W. Michigan Avenue
Lansing,Michigan 48933
Re: Sanitary Sewer for 3010 Wood Street
Please recall that on July 18a',you and I had a phone conversation regarding a proposed site for a
Holiday Inn Express at 3010 Wood Street in Lansing Township. A sanitary sewer lead was
constructed to this site as part of the Wood Street reconstruction in 2004. During our
conversation,you informed me that the northeast interceptor sewer,downstream of the site, is
under an administrative order by the MDEQ due to sanitary sewer overflows. Consequently,the
City is studying the problem and is awaiting information from Lansing Township regarding the
expected flows from planned development within the service area. Therefore,until the study is
completed, a new connection for a use such as the proposed hotel could not be approved by the
City at this time.
At the time of our conversation,I did not have any information to provide regarding the proposed
flows from the proposed hotel site. However,to follow-up,I have calculated the anticipated
flows for the site,including the proposed 83-room hotel and a potential,future,4000 sq. ft. office
building. The average flow of 8,840 gallons per day,25 gallons per minute peaked, is based on
the City of Lansing Sanitary Sewer Flow Standards for the appropriate uses(attached).
I am providing this information because our client is involved in purchase option negotiations and
would like to confirm whether sanitary sewer service is available to the site. I am also hoping
that you may re-confirm,with the benefit of actual flow information,whether an application for a
permit to connect to the sanitary sewer would be issued for the site at this time,assuming an
approved site plan. Our client is requesting this confirmation in writing as part of their due-
diligence towards the land purchase.
If I may provide any additional information,please contact me at your convenience.
Respectfully,
David S. Walker,PE
Cc: Sajid Chaudhry, Starbest Hotels
Douglas Funk,Peninsular Properties
JOB Room,/ )Aj),j Fxptk�r-S�'
LEDY COMPANIES
3135 Pine Tree Rd., Ste. C SHEET NO. OF
LANSING, MI 48911 CALCULATED BY 5 DATE 7
//i�/o 7
(517) 393.3773
FAX (517) 393-9450 CHECKED BY DATE
SCALE
.....................
.............- ....................... .......... .............................. ......... ................. ............
............ ........................ ................................ ................................................... .....
......... ...................... ....
......... ...... ............
Si
77 Y66 i T15-0
............. .............. ............. ............ ................. ........ ..................................... ...........
........................ ........................
............. . ...... ................... .......... 4......... ....................4...................... ........................ ...........
.................
rPO�/iZ-
rp I-,—
................ ................................ .................... .......... ..... ............ .......... .................I............
/00 1.6
p....................... ............... ........... ............................ ................. .................. ...........
........................
............................. .............•.......... ....... ........... .... ........................ ........... ...................................... ............ ....................... ........... ........................... ..........
y C)o
'0 if �61
....................
. ................................. ...................... .............. ... .........................
i ........................ r............ ................... ..........
........... ..............................
.............. ............ ...... ............................................... ......
10
............ .......... 14-41-151
.................................. -.1............ ............ ........................ ............ ........... '!........... ... ......... ........... ... ............
.......... ........... .......... ........ ........... ...........
..... ..........i............. .......... .......................... ................... ....................
................................ . ........ .................................... ..................... -]............. ........ ............
i............................. .......... .............
... . .............................. j./ .......... ,LOY&
...................... ...........
......................... ................. ............ ............ ............ ...................I ................. -------
Vb 2-17 &ILAV-3 OP
......................... Irk I-&
................................... ................. .. .......... .........
2 0i 19 e6Z�ei
...........................I. -
..................... ...................... .................... .................... ............
.......... ......................
.............................................. ...I........................ ....... ...... .................... ............ ............ ...........
240 1), 2—
............ ............. 71,8'
........... Zi....................................r--........ --------...........1 . .......... ........................
r...................... .................... .............
------------ ...... ..............................
------ ................... ...................... -4-.......... ........................ .... ...........
1
...........
—4 .—A...........I........... ........ ..........I......... ...... ................................
.............................. ............
..................... ...........I...._....: ........ .......... ............... ..................... ...
.........i..........
............. -------4............
...... ................. . ............4..................................I I F.............-- I
...........I........... ....................... ............ ........ ...........
4--1
-,f-l-L 1 127LOq '. ' 512-1 12-q, 5,6. 16 7 -..p ............
...................... ........................4.......... -------- . ................ L�......... ..........
..............
....................... .......... ...................... ..................................................... ........i ........L.................... ..........
.......... .............. ..........
.0fr
....... ... ........... ....... .......... .... ........................ ...................... ...... ............ ......... ............
.............L ....................... ......................r..........
.........................i............. .......................................... ........
-...-.I. I..........
......�..._...
............
'Vol 10-1-01-k' ...........
L/
...... ......................... .......... ...
..................
.-j.......... .............
-.1111. .................... ......... ...............................
1 -4............ .................... ........... ..........................
.......... ............ .......... ......................................... ........... .........
............. ......... .......... ..........................
............ ..__._a.....--- ........... i............. .......... ..................... .......... ........... ........ ........... ........... ......
...........
.......... ...........i-....................... ............ ............. ........................................ ............ .......................................... ...... ..................... ....
..... ...
............I....... .....
.......... ... ....................... ............ ................... ........... ......................... ........... . ...... ........ .........t ................. ...... ....... i i..................................
........... .......... ........................
..........................................i
I................................. ..................................t.................. ...... ......................i
................... ............ .... .............. .......... ........ ...........................
............1 . ..... ............
..... .... ........... ........................ .......... ............ ........................1. .......................I............
.............
...................... ............ .............. ............i. ................. ............................................... ...........t.......................
............ ............................................... .............................- .... .............
.................................... ............ .............. ........... ........
f
�— JUL. 18, 2007 2:24PM LANSING PUBLIC SVC NO. 422 P. 2
CITY OF LANSING
SANITARY SEWER FLOW STANDARDS
G LO pRDY
P E
250 Per unit for peaking assume
�pAgTMENTS (3 persons/unit)
2 Per Seat
ASSMOLY HALLS 75 per Lane
BOWLING ALLEYS (no food Service) 4 per SanotuarY Seat
Churches (small) 6 per Sanattiary Seat
Churches (large with kitchen) 50 Per Member
country Clubs 2 per Person
Dance Malls 5 per Car Space
Drive-In Theaters 25 Per Employee
Factories (no showers) 35 Per Employee
Factories. (with showers)
Food Service Operations 35 per Seat
Ordinary Restaurant (no 24 hour) 35 per Seat
50
24-11OUr Restaurant 5 per Seat
Banquet Rpom5 100 Per Seat `
Restaurant along Freeway 35 per Seat
Tavern (very little food service) 5 Per Car Space
Club Service (drive-in) 100 Per Seat
Vending Machine Restaurants 1p0 , per Capita {assume 3.5/unit}
Homes in Subdivisions ersannel) 300 Per Bed
Hospitals (no resident p 100 per Person
Institutions (residents) 400 per stand. Size Machine
Laundries (coin operated) 300 per Mobile Rome Space
Mobile_Home_Parks 100 per Unit
Mptels ... --- - --- der---Fa-tient- -._ _.
15 0 _ - - ---
Nursing and Rest Homes 100 Per Resident Employee
Nursing and Rest Homes 50 Per Non-Resident FTP.
per Employee
Nursing and Rest domes 20
Per Trailer or Tent Sp
.Office Buildings 125 ace
Recreational Vehicle parks & Carps 20 Per �s`mpZoYee
Retail Store 15 Per Pupil
Schools - Elementary 20 Per pupil island
_ agh & junior High 1,000 First Bay or Pump
Is.
Sol-vice Stations 500 Additional BAY or Pump
Shopping Centers (no food service 0 .2 per Sq. ft of Floor Space
or laundries) 4 Per Swimmer
Swimming Pools (average) 6 per Swimmer
with hot water shower 25 per Trailer or Tent Space
Travel Trailer ParkS & CampS 50 Per Person
vacation Cottages so per Person
Youth and Recreation Camps
"14 S ' "� Department of Law _
MEMORANDUM
TO: Chad Gamble, Director of Public Service
FROM: Don Kulhanek, Asst. City Attorney
DATE: May 3,2007
RE: Lansing Twp. Sanitary Sewer Service Agreement Zuestions
Chad:
Via Bob Rose, you have asked the following questions. I have only considered the
questions asked without context. I have reviewed the 1993 Sewer Service Agreement
between the City and Township, the 1995 Amendment to that Agreement, and the 2001
Settlement Agreement with Lansing Township and Land One. Based on those
documents, my answers are below:
1. Does the City have first right of refusal regarding sewer service requests from the
Township?
The property described is in the Lake Lansing Road service area, and falls into two
categories: 1. the Service Area, which includes the entire Lake Lansing Road service
area as defined in the 1993 Sewer Service Agreement; and 2. the Development
Property, which includes only the Eyde (Land One) property as defined in the 2001
Settlement Agreement and Release. The Development Property is located entirely
within the Service Area.
The City is obligated to provide service to the Service Area, less the Development
Property. This is an obligation, and not a right of first refusal. The Settlement
Agreement reads in pertinent part:
"Lansing Township acknowledges that,pursuant to the tenns and
conditions within the [1993] Sewer-Agreement, the City of
Lansing is obligated to provide sanitary sewer service, and has the
exclusive right to provide sanitary sewer service, within the
"Service Area," as that term is defined in the [1993] Sewer
Agreement, except as otherwise provided within this [2001]
Agreement." Page 6, Section 8, of the 2001•Agreement.
With regard to the Development Property (some of which I understand is not already
served by East Lansing), it appears that any "User" (which is defined as Land One
and its successors on p. 3) can elect to receive service fTom the City of Lansing if it
determines Lansing can provide service more efficiently. Section 7,page 5. In that
event, "The City of Lansing shall provide such service,pursuant to the procedures,
terms, and conditions contained within the Sewer Agreement, or ay amendment
thereto." The Cily is therefore obligated to provide service to the Development
property upon the user's request.
2. 11'so, what are the criteria for refusal?
As set forth above, there is no right of refusal of service, except perhaps as set forth
below.
3. Can the City unilaterally deny service to the Township without cause?
No. However,the Township does have to follow the procedures set forth in the 1993
Agreement.
Section 4,p. 5, of the 1993 Agreement sets forth the procedures for building the
Collection System. For new, extended, or upgraded service,.the Twp. may construct
or build the improvements subject to:
a. Twp.providing a written request to construct, including a legal description of
the area to be served, anticipated volumes, names of landowners, a land use
plan for the area,preliminary cost estimates, and detail plans and
specifications prepared by a registered engineer of the proposed construction
job, topography, tributary lines, and like information; and
b. City has 90 days to study the feasibility of the proposed construction,
including among other things the "capacity of the City sewer system to accept
additional flow."
"Capacity" is not defined anywhere and, as we know from the A&D litigation, is a
vague teen subject to various interpretations.
The very next paragraph,however, states that "The City's approval or disapproval of
any plan submitted for construction of sewers within the Township may utilize any
criteria for approval or rejection as may be available within the City for City
customers provided the customers located within the Township shall not be subject to
any criteria which are not applicable within the City."
The City cannot treat a request for service in the Township any differently than if it
were within the City. Assuming we have used a"first come, first served"process in
the past for City residents, that is the process which needs to be used for Township
property. We caimot define capacity differently for the Township. If capacity exists
for City residents,then it must exist for Township residents.
Note,however, that the agreement also provides that "upon completion of review, the
City shall in its sole and unreviewable discretion, through the City Engineer' approve
or reject the project. One might surmise, therefore, that we can_just say no without
any possibility of judicial review. I thiiulc it is highly unlikely that this would
withstand judicial scrutiny, e.g., if we deny based on our interpretation of capacity, I
thiidc a judge would look at how reasonable we were regardless of the "sole and
unreviewable" language,
In conclusloil, if capacity exists to serve City property, it appears we have to serve the
Township on a first come first served basis.
4, If the City denies service, for whatever reason, how is that denial communicated
to the Township (written, verbal...)?
The Agreement provides on P. 6, that an approval shall be in writing. It is silent on
how a denial is communicated and therefore it may be either written or verbal. (It
does say that the Letter of Intent procedure is used, which may require a written
denial although I am not familiar with that procedure.)
If you have already verbally denied, then I believe that was a denial under the
contract.
If you have not yet denied service, I would recommend a written denial.
cc. Bob Rose
F r-'
C PUBLIC SERVICE DEPARTMENT ? _CE fit;/Et^;
732 City Hall
1 A� 124 West Michigan Avenue
Lansing, Michigan 48933 J"(' 1' c 1ni In: r--
(517)483-4455
FAX:(517)483-6082
�
\, http://publicservice.cityoflansingmi.com
ti
\j C G
Virg Bernero,Mayor
January 23, 2009
Mr. Chris Swope
City Clerk
City Hall
Lansing, Michigan
RE: Board of Public Service: Approved Minutes
Dear Mr. Swope:
Attached are approved minutes from the Board of Public Service meetings held
November 13, 2008 and December 11, 2008.
Please place these minutes on file.
Re ectfully submitted,
Janette Tate
Recording Secretary
Attachment
"Equal Opportunity Employer"
i
CEI�;rP?
REGULAR MEETING
OF -
BOARD OF PUBLIC SERVICE
November 13, 2008
PRESENT: James Marshall, Shirley Rodgers, Matt Flechter, Dale Copedge, Jessica Yorko,
and Paul Baerman
ABSENT: Ron Bloomberg, and Alfreda Schmidt
STAFF: Dean Johnson, Chad Gamble, Scott House, Victor Rose, and Paul Stokes
VISITORS: None
1) CALL TO ORDER:
Vice Chair Baerman called the meeting to order at 11:46 a.m., at the Lansing Public
Service Department Wastewater Treatment Plant.
a. Excused Absences: Ron Bloomberg, and Alfreda Schmidt
APPROVAL OF BOARD MINUTES: October 9, 2008
Ms. Rodgers moved, Ms. Yorko seconded, MOTION CARRIED UNANIMOUSLY, to
approve the minutes submitted for October 9, 2008.
2) PUBLIC COMMENTS: None
4) ACTION ITEMS: None
5) REPORT OF OFFICERS:
Engineering Section: A written report was distributed. Mr. Marshall started the
discussion of the Engineering Division Status Report and referred to Mr. Johnson any
requests the board may have for additional details and clarifications. The Board discussed
the LID (Low income Development) location, function, etc. The Board requested that the
City provide a more detailed list of Street Projects: such as which ones have been done,
which ones will be done this year, and which ones will start in the spring.
Wastewater Treatment Plant: A written report was distributed. Mr. Gamble proudly
announced that the DMR-QA 28 report came back with 100% acceptable results.
Public Service Board Page 2
November 13, 2008, 2008
Solid Waste Section:
Mr. Rose informed the Board that a third Recycle bin will be added to the South Street
Location.
The Board discussed the Bottle Bill: including the proposals, the Industry and Retail pros
and cons, bottle return fraud, etc.
The Board discussed the Lansing State Journal story about the City: how it was
misleading solid waste verses recycle, and the importance for the City to clear the
confusion.
Operations and Maintenance Section: A written report was distributed.
Mr. Copedge asked if the City had reviewed the damage from the water main, in the
sidewalk on Jolly Road, which he reported last meeting. Mr. Johnson apologized that the
City has not checked on that location, but will be doing so soon.
The Board discussed the sidewalk, on the bridge that crosses over the Grand River, on
Waverly Road: who is responsible for clearing it, if it will be closed down in the winter,
and what can be done to have it cleared. Ms. Rodgers will discuss at Ingham County
Road Commission meeting.
12:50 p.m. Mr. Copedge left
6) DIRECTOR'S REPORT:
Mr. Gamble presented before and after pictures of projects. He also informed the Board
that the City is interested in reviewing their Budget priorities.
The Board had some discussion on the following topics:
a. Reviewing City Charter
b. Board function
C. Setting Board goals
d. Number of meetings needed
Mr. Flechter moved to take the majority of the December meeting to review and discuss
the City Charter, Board function, Board goals, and scheduled meetings. Ms. Rodgers
seconded, MOTION CARRIED UNAMINOUSLY.
7) PENDING ITEMS: The following topics to be discussed next meeting: City Charter,
Public Service Board Function/Goals, scheduled meetings, and information on letter sent
to Council.
Public Service Board Page 3
November 13, 2008, 2008
8) COMMUNICATIONS: Ms. Rodgers shared with the Board Members a letter sent by
the Mayor to the Tri County Chair.
9) OTHER: None
The meeting adjourned at 1:34 p.m.
Respectfully submitted,
Janette Tate, Recording Secretary
REGULAR MEETING
OF
BOARD OF PUBLIC SERVICE
December 11, 2008
PRESENT: James Marshall, Shirley Rodgers, Matt Flechter, Ron Bloomberg, Alfreda
Schmidt, and Paul Baerman
ABSENT: Jessica Yorko, and Dale Copedge
STAFF: Dean Johnson, Chad Gamble, Scott House, Victor Rose, and Paul Stokes
VISITORS: Harold Leeman, and Michael Morofsky, Representative from Neighborhood and
Village Association.
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:44 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
a. Excused Absences: Jessica Yorko, and Dale Copedge
APPROVAL OF BOARD MINUTES: November 13, 2008
Per Mr. Morofsky request, Mr. Gamble recommended the following revision:
• Pg 2, Para 5, Second line: "that it is closed down every winter" changed to "if it
will be closed down in the winter".
Mr. Marshall recommended the following addition:
• Pg. 1, Engineering Section, Second sentence: "Mr. Marshall started the discussion
of the Engineering Division Status Report and Referred to Mr. Johnson any
requests the board may have for additional details and clarifications."
Ms. Rodgers recommended the following revision:
• Pg 2, Para 5, Third line: "Ms. Rodgers will discuss at Lansing Township meeting"
changed to "Ms. Rodgers will discuss at Ingham County Road Commission
meeting".
The Board will review the revisions and approve the minutes of November 13, 2008, next
meeting.
2) PUBLIC COMMENTS: Mr. Morofsky voiced his concerns about the bridge that
crosses over the Grand River, on Waverly Road not being cleared. He stated that the City
of Lansing cleared the sidewalk until last winter, and it is the citizens of Lansing that
Public Service Board Page 2
December 11, 2008
want to use the sidewalk. Therefore, he is requesting that the City work together with the
Township and the Ingham County Road Commission on clearing the sidewalk.
Mr. Gamble stated that the bridge is on a very dangerous and treacherous road. For
liability purposes and the fact the City does not own that sidewalk it would not be in the
best interest for the City to keep clearing it. The City would like to see Ingham County
extend the sidewalk, and the City is scheduled to meet with the County to discuss all
these issues.
Ms. Rodgers stated Mr. Morofsky made this presentation at the Ingham County Road
Commission meeting. The Road Commission did not make a decision but plans to at it's
December 181h meeting. The Road Commission does not have funding for clearing
sidewalks. Ms. Rodgers would like to have a report on the meeting between the County
and the City.
4) ACTION ITEMS:
a. The Board reviewed and discussed the City Charter.
b. The Board reviewed and discussed their function as members of the Public
Service Board
C. The Board discussed with the Department how they could better advise
and assist.
d. The Board discussed not spending time on issues they have no control
over such as: Wastewater Treatment Plant, because it is so highly
regulated.
e. The Board recommended that the Board Officers meet with the individual
staff to discuss reports and recommendations.
f. The Board discussed setting goals, and to have further discussion next
meeting, with proposed motions.
g. Mr. Bloomberg had no update for the Board on the status of the letter to
City Council.
5) REPORT OF OFFICERS:
Engineering Section: A written report was distributed.
Wastewater Treatment Plant: No written report was distributed.
Solid Waste Section:
Operations and Maintenance Section: A written report was distributed.
Public Service Board Page 3
December 11, 2008
6) DIRECTOR'S REPORT:
The Department is still looking forward to recommendations from the Board on Budget
Priorities at next meeting. The Board discussed streets, sidewalks, and recycling as
priorities, will have more discussion next meeting.
The Board and the Department had some discussion on the Roundabout Project on Cedar
Street, Pennsylvania Avenue and American Road: high priority, very expensive, money
raising stages, Transportation Department project, and lobbying MDOT (Michigan
Department of Transportation) to cover Edgewood Blvd. traffic and the highway. All
agreed to have further discussion as an Agenda item for next month meeting.
7) PENDING ITEMS: The following topics to be discussed next meeting: Review and
adopt Annual Public Service Board Report, Budget Priority recommendations, continued
discussion on Public Service Board goals, review changing policies and scheduled
meetings, and discuss lobbying MDOT on roundabout.
8) COMMUNICATIONS:
9) OTHER: None
The meeting adjourned at 1:27 p.m.
Respectfully submitted,
Janette Tate, Recording Secretary
�X", ' PUBLIC SERVICE DEPARTMENT
r, 732 City Hall
124 West Michigan Avenue
Lansing, Michigan 48933
(517)483-4455 '
f FAX:(517)483-6082 '' i
http://pubIicservice.cityoflansingmi.com
Virg Bernero, Mayor
I^?' o
November 18, 2008
Mr. Chris Swope
City Clerk
City Hall
Lansing, Michigan
n
RE: Board of Public Service: Approved Minutes
h
Dear Mr. Swope:
Attached are approved minutes from the Board of Public Service meetings held
September 11, 2008 and October 9, 2008.
Please place these minutes of file.
Respectfully submitted,
Janette Tate
Recording Secretary
Attachment
"Equal Opportunity Employer"
r�
REGULAR MEETING
OF �
BOARD OF PUBLIC SERVICE
SEPTEMBER 119 2008
PRESENT: James Marshall, Shirley Rodgers, Matt Flechter, Jessica Yorko, Paul Baerman,.,
and Alfreda Schmidt
ABSENT: Ron Bloomberg, and Dale Copedge
STAFF: Dean Johnson, Victor Rose, and Paul Stokes
VISITORS: None
1) CALL TO ORDER:
Vice Chair Baerman called the meeting to order at 11:54 a.m., at the Lansing Public
Service Department Wastewater Treatment Plant.
a) Absences: Vice Chair Baerman excused Ron Bloomberg.
APPROVAL OF BOARD MINUTES: August 14, 2008
Ms. Rodgers recommended the following revision:
• Pg. 3, Para. 3, last line "an informant" changed to "a presenter".
Mr. Marshall recommended the following revisions:
• Pg. 2, Para 2, change to: Mr. Marshall asked about the silt fence not in
compliance, and should corrective action be taken to address the problem. Mr.
Gamble stated that the City could take corrective action, but instead feels that
educating by having a compliance meeting, is more effective."
• Pg. 2, Para. 4, change to "Mr. Marshall stated years should be recorded in the
engineering report for the file,to avoid questions in the future. Mr. Johnson
agreed with that recommendation."
• Pg. 2, Para. 6 add"Mr. Rose stated his brother-in-law worked on the project and
the underground fuel tanks were replaced at the time of the rebuild."
Mr. Flechter moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY,
to approve the minutes submitted for August 14, 2008, as amended.
2) PUBLIC COMMENTS: None
4) ACTION ITEMS: None
Public Service Board Page 2
September 11, 2008
5) REPORT OF OFFICERS:
Engineering Section: A written report was distributed.
Mr. Marshall questioned parts of the report, wondered if it was new information or the
same information that was on last month's report. Mr. Johnson stated that each section of
this report has a date listed in parentheses of the last update, so some information on this
report is the same as last month. Mr. Marshall also commented (again)that it would be
helpful to have percentages listed of the progress on projects. Mr. Johnson stated that this
would necessitate additional Staff work, but if it is meaningful information that the board
would like, we will do that.
Ms. Rodgers asked the expected start date of the road work listed under Street Projects
(01100) Local Street Rehabilitation. Mr. Johnson stated work will start this fall but
because the work will start so late, some roads will be finished in the spring. He believes
the emergency road funded streets will take priority. Ms. Rodgers questioned what
qualifies a road to be on the emergency road funding list. Mr. Johnson stated that roads
falling apart because of spring break-up qualify for the emergency priority list. Ms.
Rodgers commented that she has never liked the engineering report and believes it is
confusing to the average person who is not an engineer. It is very hard to tell what has
been done, and what has not. She understands that it meets the engineering staff needs,
but feels it should meet the needs of the public.
12:15 p.m. Ms. Yorko arrived
Mr. Flechter asked about the status of weeding the rain gardens,thought some
community groups were getting involved. Mr. Johnson believes that the contractor that
put in the rain garden was responsible for the initial weeding, and that Adopt a Rain
Garden was being coordinated. Mr. Flechter would like an update on that coordination,to
see if the Board could help facilitate public involvement. Mr. Flechter commented that
when the Board of Water and Light does road work, no notification goes out to the
citizens. The City of Lansing is being blamed by the public because they do not see a
difference between the Board of Water and Light and the City of Lansing. He suggested
that because the City worked so hard to have good public relations through the CSO
project that the City should meet with the Board of Water and Light to inform them and
ask for their participation.
Mr. Baerman questioned what the purpose of the Habitat Committee is, it shows in this
report they met to discuss compliance issues. Ms. Yorko stated she attended that meeting,
and it is a sub-committee of Greater Lansing Regional Committee (GLRC), which deals
with storm water for the whole greater Lansing region. The Habitat committee was
formed specifically to monitor habitat conditions of the river.
Ms. Schmidt had concerns over the article on the 100 year flood. She stated several
citizens in the Urbandale area, which was listed in the article as a floodplain area, were
questioning her on flood insurance, etc. Ms. Schmidt asked what information can be
Public Service Board Page 3
September 11, 2008
given to these homeowners with questions. Mr. Jolulson stated that the Planning
Department would be the best resource for questions on the flood plain areas. He said the
article was created from an interview with personnel that are preparing an emergency
action plan for a 100 year flood.
Sidewalk Gap Closure discussion/update: A written report was distributed. Mr. Johnson
gave a brief rundown of the report. The Board had discussion on the report update. Mr.
Flechter moved to have Ms. Yorko draft a letter to City Council on the sidewalk gap
closure by the next Board meeting, for review. Mr. Rodgers seconded, MOTION
CARRIED UNANIMOUSLY.
Wastewater Treatment Plant: No written report was distributed. Ms. Stokes stated the
public notice for the NPDES permit ended,there were no public comments. Everything is
on schedule for the State to issue our new discharge permit starting October 1, 2008. The
Bar screen project bids open today at 2:00 p.m., the screens are already on site.
Operations and Maintenance Section: A written report was distributed. Ms. Rodgers
questioned two contractors listed for milling. Mr. Rose stated L & L Construction is the
contractor for milling. The only reason Ingham County Road Commission was involved
is because they took the asphalt in trade for hauling it.
Ms. Rodgers commented that if the side walk repair, machine skin patch, is completed on
Jolly Road (Collins to the west) why is the washboard still there. Mr. Rose was not sure
and will check into it.
Ms. Yorko thanked the Operation Division for how quickly they remove graffiti.
Solid Waste Section:
Ms. Schmidt asked about the Waste Reduction Awards Program (WRAP) Committee.
Mr. Rose gave a brief description of the purpose of the committee.
Mr. Flechter asked about the status of the Neighborhood clean-up and how to set one up.
Mr. Rose stated that Planning and Development is in charge of that clean-up and to
contact that department.
6) DIRECTOR'S REPORT: Mr. Rose stated that everything points to Single Stream
Recycling as our best option to move forward with, it is easier because there is no
separation required. Ms. Schmidt voiced her concern over Government entities taking
business away from private companies within the city. Mr. Rose stated the City's
intention is not to take business away from the private companies, whom deal mostly
with refuse, but to improve citizen's participation in recycling. Ms. Yorko agrees that
single stream recycling will create more participation because most citizens do not
recycle because the sorting is time consuming. Ms. Rodgers stated that when the City
started the recycling program in the early 1990's, the privately owned company that the
citizens used, went out of business, which is a perfect example of what this change will
Public Service Board Page 4
September 11, 2008
cause. Mr. Rose stated that the City had several discussions with Granger and they have
no plans to move toward more recycling services or Single Stream Recycling. This will
have little to no impact on the current private businesses. All agreed to further discuss in
next months meeting.
1:21 p.m. Ms. Rodgers left.
7) PENDING ITEMS: The following topics to be discussed next meeting: Bottle Bill,
Recycle, letter drafted by Ms. Yorko, and Rain Garden report.
8) COMMUNICATIONS: None
9) OTHER: None
The meeting adjourned at 1:24 p.m.
Respectfully submitted,
Janette Tate, Recording Secretary
REGULAR MEETING
OF
BOARD OF PUBLIC SERVICE
OCTOBER 9, 2008
PRESENT: James Marshall, Shirley Rodgers, Ron Bloomberg, Dale Copedge, Jessica Yotko,
Paul Baerman, and Alfreda Schmidt
ABSENT: Matt Flechter _ F c•3 =-;
STAFF: Dean Johnson, Chad Gamble, Scott House, Victor Rose, and Paul Stokes-
.
VISITORS: None
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:50 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
APPROVAL OF BOARD MINUTES: September 11, 2008
Mr. Marshall recommended the following revisions:
• Pg. 2, Para 1, add at end: "Mr. Johnson stated that this would necessitate
additional Staff work, but if it is meaningful information that the board would
like, we will do that."
Mr. Bloomberg recommended the following revisions:
• Pg. 2, Para 3, Second line: "Ms Yorko" changed to "Ms. Yorko".
11:55 a.m. Ms. Rodgers arrived.
Ms. Schmidt moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY,
to approve the minutes submitted for September 11, 2008, as amended.
2) PUBLIC COMMENTS: None
4) ACTION ITEMS: None
5) REPORT OF OFFICERS:
Engineering Section: No written report was distributed. Mr. Johnson gave a brief verbal
report on status of CSO Project.
12:00 p.m. Mr. Copedge arrived.
I
Public Service Board Page 2
October 9, 2008
The Board had discussion on the request for TIP Amendment which provides for the
Grand Avenue Amendment Project, and the availability of the information provided by
the City on TIP requests. Mr. Baerman moved to have the City provide a quarterly
summary of the City's TIP Amendments, Mr. Marshall seconded, MOTION CARRIED
UNANIMOUSLY.
The Board reviewed the drafted Sidewalk Completion letter and the recommended
revision letter, and after some discussion agreed upon the revision letter with a few added
changes for clarification. Mr. Bloomberg will complete the revised letter and send to
Council.
Mr. Copedge informed the City of a location that has a water main causing extreme
sidewalk damage. The City will check into this information.
Wastewater Treatment Plant: A written report was distributed.
Mr. Gamble proudly announced that Paul Stokes received the Employee of the Month
award, and that he is now the permanent Superintendent of the Wastewater Division. The
Board congratulated Mr. Stokes on his new position. Mr. Gamble stated that with Mr.
Stokes unbelievable amount of knowledge and expertise he was the most qualified for the
position, and is well liked by the employees. Mr. Gamble informed the board of the
retirement at the end of the month, of a long time (30 +years) Laboratory Supervisor,
Allen Albert.
Ms. Rodgers and Mr. Copedge both agree that the City needs to find ways to be more
diverse in the Administration in the Department and the job selection process.
1:00 p.m. Mr. Copedge left
Solid Waste Section:
Ms. Schmidt voiced her concern on the Single Stream Recycling Proposal. Mr. Gamble
assured the Board that based on environment and cost this is the best course for the City
to follow. Ms. Yorko stated that the Single Stream Recycling was one of the
recommendations from a large group of City residence at an environment meeting she
attended.
1:10 p.m. Mr. Marshall left.
Operations and Maintenance Section: A written report was distributed.
The Board discussed the cleaning of the Rain Gardens, done by the Division, and when the
Adopt a Rain Garden volunteer program would start.
6) DIRECTOR'S REPORT:
Public Service Board Page 3
October 9, 2008
Mr. Gamble announced that the last CSO Barbeque is Tuesday, October 14, 2008, at the
corner of May and Johrison Streets; from 4:00 p.m. to 6:30 p.m. Mr. Gamble announced the
finishing of Northrup Street celebration on Thursday, October 23, 2008, at Beck Park,from
4:00 p.m. to 6:30 p.m.
7) PENDING ITEMS: The following topics to be discussed next meeting: Bottle Bill, and
Budget Priorities.
8) COMMUNICATIONS: None
9) OTHER: None
The meeting adjourned at 1:20 p.m.
Respectfully submitted,
Janette Tate, Recording Secretary
S
PUBLIC SERVICE DEPARTMENT u�
/ 732 City Hall
124 West Michigan Avenue �.
Lansing,Michigan 48933 ,
(517)483-4455
FAX:(517)483-6082 �!
http://publicservice.cityoflansingmi.com
. G <n
Virg Bernero,Mayor f
September 25, 2008
Mr. Chris Swope
City Clerk
City Hall
Lansing, Michigan
RE: Board of Public Service: Approved Minutes
Dear Mr. Swope:
Attached are approved minutes from the Board of Public Service meetings held
August 14, 2008.
Please place these minutes of file.
Respectfully submitted,
4
Janette Tate
Recording Secretary
Attachment
"Equal Opportunity Employer"
REGULAR MEETING
OF
BOARD OF PUBLIC SERVICE
AUGUST 149 2008
PRESENT: James Marshall, Matt Flechter, Jessica Yorko, Shirley Rodgers, Paul Baerman,
and Alfreda Schmidt
ABSENT: Ron Bloomberg, and Dale Copedge
STAFF: Dean Johnson, Victor Rose, Paul Stokes, Chad Gamble, and Lori Miller
VISITORS: None
1) CALL TO ORDER:
Vice Chair Baerman called the meeting to order at 11:58 a.m., at the Lansing Public
Service Department Wastewater Treatment Plant.
a) Absences: Vice Chair Baerman excused Ron Bloomberg.
Vice Chair Baerman noted that the terms for Mr. Bloomberg and Mr. Baerman expired
on June 30, 2008. He proposed that he participate in today's meeting. Ms. Schmidt
moved that both Mr. Baerman and Mr. Bloomberg participate in all meetings until terms
are reinstated or otherwise notified. Ms. Rodgers seconded, MOTION CARRIED
UNANIMOUSLY, to approve participation by both Mr. Baerman and Mr. Bloomberg in
all meetings until reinstatement of terms or otherwise notified.
APPROVAL OF BOARD MINUTES: July 10, 2008
July 10, 2008: Mr. Baerman moved, Ms. Schmidt seconded,
MOTION CARRIED UNANIMOUSLY,to approve the minutes submitted for June 12,
2008.
2) PUBLIC COMMENTS: None
4) ACTION ITEMS: None
5) REPORT OF OFFICERS:
Engineering Section: A written report was distributed. Mr. Marshall wanted to know if
the Rain Gardens were part of the beautification project. Mr. Johnson stated that the Rain
Gardens were funded by Grants from the State. Although we think they look beautiful,
Public Service Board Page 2
August 14, 2008
they are actually functional. They are intended to filter the contaminants from storm
water run-off before it flows into the Grand River.
Mr. Marshall asked about the silt fence not in compliance, and should corrective action
be taken to address the problem. Mr. Gamble stated that the City could take corrective
action, but instead feels that educating by having a compliance meeting, is more
effective.
Mr. Marshall asked about the purpose of a public meeting on a noise waiver for a sewer
project. Mr. Gamble stated the ordinance limits construction activity during the hours of
7:00 a.m. and 8:00 p.m., Monday thru Friday. If the City needs to have a contractor work
beyond that time, such as a Saturday, we need to go to council to get permission to waive
the noise ordinance requirements. Part of the process is notifying the affected people and
giving them a chance to voice their concerns at a public hearing.
Mr. Marshall stated years should be recorded in the engineering report for the file,to
avoid questions in the future. Mr. Johnson agreed with that recommendation.
Mr. Marshall wanted to know in the areas where the report states projects are nearly
complete, why it does not have a percentage of completion. Project percentage based on
how much work has been done based on contract value and amount of dollars paid to the
contractor. Mr. Johnson stated in the areas that state nearly completed, the construction is
done and what's remaining is project close down, paper work, and final change order.
Mr. Marshall inquired about the current projects which do not show percentages either.
Mr. Johnson stated the City has discussed that before and weighed the benefits of
tracking that information. We have that information available to us, it would take
additional staff time to get that information on this report.
Mr. Marshall asked if the underground fuel tanks were replaced with the rebuild of the
Speedway Gas Station under the Letter of Intent Projects section of the report. Mr.
Johnson said he could not answer that, he did not know what was involved. There would
have been a site plan submitted, that would have shown that. Ms. Rodgers stated that
when the construction was being done she paid close attention to the rebuild and did not
think that they replaced the underground fuel tanks. Mr. Rose stated his brother-in-law
worked on the project and the underground fuel tanks were replaced at the time of the
rebuild.
Ms. Rodgers requested to have an update,in the engineering report, on the Sidewalk
Projects; New Sidewalk Project, and Gap Closure Program, where the city is on
completing these, if we are meeting our target dates. Mr. Gamble stated Mr. Johnson will
have that at the next meeting. The Board would also like to have further discussion on
this at the next meeting, to determine if a letter to council is necessary.
Ms. Schmidt commented that the River Trail between Cavanaugh and Jolly is just
wonderful,but is concerned about lighting on the trail, currently there are no lights on the
trail.
Public Service Board Page 3
August 14, 2008
Wastewater Treatment Plant: A written report was distributed. Ms. Rodgers wanted to
know how the training position was filled. Mr. Stokes stated that the training position was
set up years ago to give inexperienced people a chance to enter the Wastewater field.
Current Operation jobs require wastewater experience and certification, never giving
employee's the chance to move to higher positions. This position was posted to all
employees, with no experience necessary in the wastewater field, and the top senior
person received the position. Janice Wildermuth accepted the position and has been here
several weeks. She is doing very well. Ms. Rodgers stated she was glad to see that a
woman received the training position, but still feels that the City needs to improve on the
diversity of the work force, especially in Supervisory and Management positions. She
will continue to question filled positions for these reasons.
Operations and Maintenance Section: A written report was distributed.
No comments were made at this time.
Solid Waste Section:
Expanding Michigan's Bottle Bill: Ms. Schmidt wanted to know how the city stood on
this issue. Mr. Rose stated other States without any bottle deposits, have more business in
recyclables. He stated we would need more information on the subject to make a decision
on the issue. All decided to put this discussion on the October meeting agenda, and the
City to try to bring in a presenter on the subject.
Mr. Gamble gave Recycle presentation"City of Lansing Waste Reduction Services
Program Audit and Review"
Highlights of the presentation:
Improve Recycling, Service and Cost.
Marketing-New customer review.
Options for recycling—Single Stream, Dual Stream
Strategy- recommended recycling upgrades
Request for Expression of Interest (RFEI)
Recycling Program Improvement Goals and Results
Recommendations—Short term and Long term
The Board had a short discussion on the presentation; all agreed they would like more
information on the subject. Further discussion and presentation will be included in the
September meeting.
6) DIRECTOR'S REPORT: See above.
7) PENDING ITEMS: Recycle Presentation, Sidewalk Gap Closure, and 100 Year Flood
to be discussed at next meeting. Bottle Bill to be discussed in the October meeting.
8) COMMUNICATIONS: None
Public Service Board Page 4
August 14, 2008
9) OTHER: None
The meeting adjourned at 1:45 p.m.
Respectfully submitted,
Janette Tate, Recording Secretary
ti PUBLIC SERVICE DEPARTMENT
732 City Hall
124 West Michigan Avenue
Lansing,Michigan 48933
,• (517)483-4455
FAX:(517)483-6082
�Tt http://publieservice.cityoflansingmi.com
yet
Virg Bernero, Mayor
August 26, 2008
Mr. Chris Swope
City Clerk
City Hall
Lansing, Michigan
RE: Board of Public Service: Approved Minutes
Dear Mr. Swope:
Attached are approved minutes from the Board of Public Service meetings held
July 10, 2008.
Please place these minutes of file.
Respectfully submitted,,- --
Janette Tate
Recording Secretary
Attachment
Vy
"Equal Opportunity Employer"
REGULAR MEETING
OF
BOARD OF PUBLIC SERVICE
DULY 109 2008
PRESENT: Ron Bloomberg, James Marshall, Matt Flechter, Paul Baerman, Dale Copedge,
and Alfreda Schmidt
ABSENT: Shirley Rodgers, and Jessica Yorko
STAFF: Dean Johnson, Victor Rose, Paul Stokes, Steven Chalker, and Lori Miller
VISITORS: Stan Shuck
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:51 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
a) Absences: Chair Bloomberg excused Jessica Yorko and Shirley Rodgers.
Chair Bloomberg noted that the terms for Mr. Baerman and Mr. Bloomberg expired on
June 30, 2008. He proposed they participate in today's meeting. Ms. Schmidt moved that
recommendation, Mr. Flechter seconded, MOTION CARRIED UNANIMOUSLY, to
approve participation by both Mr. Baerman and Mr. Bloomberg in today's meeting even
though terms have expired.
APPROVAL OF BOARD MINUTES: June 12, 2008
June 12, 2008: Mr. Bloomberg recommended the following revision: Pgs 2-5 date
heading, "April 10, 2008" changed to "June 12, 2008". Pg 3, fourth Para, fourth and sixth
lines, "arrogated" changed to "irrigated". Pg 4, Para B, tenth line "ground service"
change to "ground level". Mr. Flechter recommended the following revision: Pg 3, fourth
Para, first line, "The Rain Gardens (downtown)have been started this week" changed to
"Planting of the Rain Gardens (downtown)has been started this week".
Ms. Schmidt moved, Mr. Fletcher seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes
submitted for June 12, 2008, as amended.
3) PUBLIC COMMENTS: Mr. Shuck discussed bringing refuse back in house and what it
means to him as a Citizen and as an Employee of the City of Lansing.
12:04 p.m. Mr. Copedge arrived
Public Service Board Page 2
July 10, 2008
Mr. Rose announced that the Audit Report is still not ready to be presented to the Board.
The audit is still under modification. A date for presentation to the Board is unknown at
this time.
4) ACTION ITEMS:
Election of Officer
Chair: Mr. Baerman nominated Mr. Bloomberg, Mr. Fletcher seconded,
MOTION CARRIED UNANIMOUSLY, for Mr. Bloomberg to serve as Chair.
Vice Chair: Mr. Fletcher nominated Mr. Baerman, Mr. Copedge seconded,
MOTION CARRIED UNANIMOUSLY, for Mr. Baerman to serve as Vice Chair.
Officers: Mr. Baerman nominated all the officers to be re-elected. Mr. Bloomberg
requested a discussion. He suggested that Mr. Marshall be appointed to serve as Officer
of the Engineering Division. Mr. Baerman nominated Mr. Marshall to serve as the
Officer of Engineering Division, Mr. Fletcher to serve as the Officer of Wastewater
Division, Ms. Schmidt to serve as Officer of the Solid Waste Section, and Ms. Rodgers
to serve as the Officer of Operations & Maintenance Division.
MOTION CARRIED UNANIMOUSLY, for the above Officers.
5) REPORT OF OFFICERS:
Engineering Section: A written report was distributed. Mr. Johnson apologized for not
having it available sooner for the Board's review.
Wastewater Treatment Plant: No written report was distributed. Mr. Stokes gave a brief
verbal report on the status of the NPDES Discharge Permit.
Operations and Maintenance Section: A written report was distributed.
No comments were made at this time.
Solid Waste Section:
Mr. Chalker informed the Board that the purchase of a roll off container for expanding
service to the drop off center had to be delayed because of budget concerns. They are
currently in the process of having the roll off container rebid, because the cost of steel
keeps rising, which caused the vender from the past bid to be unable to honor that price
today. They expect to have a new roll off by next month.
Mr. Chalker also reported that the City's Cart Program continues to grow. Just this week
the number of customers in this program increased to over 5,300. Even with the
cancellations and moves, the number of customers has increased. Most of the
cancellations received are people moving out of state, not to nearby towns.
Public Service Board Page 3
July 10, 2008
6) DIRECTOR'S REPORT:
Mr. Johnson invited the Board to the City Employee Recognition Picnic on August 22,
2008, at Frances Park Pavilion.
Mr. Rose apologized to the Board for Mr. Gamble's absence. Mr. Gamble intended to
report information on the traffic circle and give an update on the Rain Gardens. That
information will be given at the next meeting.
7) PENDING ITEMS: None
8) COMMUNICATIONS: None
9) OTHER: None
The meeting adjourned at 12:40 p.m.
Respectfully submitted,
Janette Tate, Recording Secretary
REGULAR MEETING
F
BOARD OF PUBLIC SERVICE
JUNE 129 2008
PRESENT: Ron Bloomberg, James Marshall, Jessica Yorko, Matt Flechter, Shirley
Rodgers, and Alfreda Schmidt
ABSENT: Dale Copedge, and Paul Baerman
STAFF: Chad Gamble, Dean Johnson, Victor Rose, and Paul Stokes
VISITORS: None
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:46 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
Chair Bloomberg excused Paul Baerman's absence from the meeting.
2) APPROVAL OF BOARD MINUTES: April 10, 2008
April 10, 2008: Mr. Marshall and Ms. Rodgers recommended the following
revision: Pg 4, first Para, and fourth line, "Boards behave" changed to "Board's behalf'
Ms. Schmidt moved, Mr. Fletcher seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes
submitted for April 10, 2008, as amended.
3) PUBLIC COMMENTS: None
4) ACTION ITEMS: None
5) REPORT OF OFFICERS:
Engineering Section: No written report was distributed. Mr. Johnson gave a brief verbal
report on the status of construction projects. Mr. Johnson informed the Board that
construction is complete on Collins Road between Jolly and Dunkel. Northup will
be under construction until mid July. Bridge deck problems were completed this week.
Ms. Rodgers wanted to know if both lanes were open on Collins Road, now that it is
completed. Mr. Johnson believes so,but did not want to say for sure. Ms. Rodgers stated
her concern over the traffic back-ups on Dunkel when the construction was being done,
and wondered how the problem could have been eliminated. Mr. Johnson stated drivers
were not following the construction signs, which further exasperates the problems.
Public Service Board Page 2
June 12,2008
Wastewater Treatment Plant: No written report was distributed. Mr. Stokes gave a
brief verbal report on status of projects.
No comments were made at this time.
Operations and Maintenance Section:
No comments were made at this time.
Solid Waste Section:
Mr. Rose stated the audit is nearing completion. There has been some Administrative and
Executive discussion as well as some meetings with the Unions regarding future
possibilities that we have available. Mr. Rose hoped to have had a partial preview
available to present today, however, other priorities prevented that from happening- it
will be forthcoming soon. Solid waste crews will be picking up brush on a continual
basis,until it is completed. Brush from the storms will be picked up free of charge,but,
unfortunately, some citizens are leaving other items as well. Ms. Yorko gave the
comment that it is great that the City is doing this free of charge. Ms. Rodgers also
commented that this service gives positive press.
6) DIRECTOR'S REPORT:
Mr. Gamble presented the following highlights:
• Things have been very busy with studies and projects. The CSO/SSO Wet
Weather contract should be presented to the Mayor next week. This is a huge
contract, and two proposals have been received. A presentation should take place
this month, unless something changes.
12:02 p.m. Mr. Flechter arrived
• Mr. Gamble informed the Board of the unfortunate accident about Abel Gonzales,
a City Employee for the Operations and Maintenance Division, who was backed
over with a truck. He was removed from life support and passed away on Friday,
June 6, 2008 - continued prayers for his family and City staff thru this hardship
are appreciated. Mr. Marshall wanted to know if the truck's back up alarm was
working. Mr. Gamble confirmed that the alarm was working at the time of this
accident and explained (to the Board) the actions of the employees leading up to
the accident. The employees were switching trucks and the driver saw Abel pass
by but did not see that Abel dropped some paperwork and went back to pick it up,
at which point he was run over.
• Mr. Gamble announced lots of construction going on through out the city,
presenting many challenges along Grand Avenue and elsewhere. The re-opening
of the Michigan/Grand intersection is hopeful—in close coordination with the
beginning of the Common Ground event. Overall CSO construction is going very
well - all things considered.
Public Service Board Page 3
June 12, 2008
• The Parks and Recreation Department worked very hard Saturday doing cleanup
from Friday's storms that hit the area. By the time Sunday's storms hit,
department man-hours had been exhausted,resulting in several Public Service
personnel working on clean-up after Sunday's storms. Ms. Rodgers asked about
exhausting their hours, particularly how many are worked before hours are
exhausted. Mr. Gamble replied that 16 hours worked (continual) is the limit.
• The City of Lansing website has a new look. Some links are not fully functional;
however, Mr. Gamble believes this (current)website looks much better than the
previous one and encouraged the Board to look at it if they haven't already.
• Mr. Gamble handed out Construction Discount cards which contain a map of the
current construction sites and discounts to businesses in the construction areas.
• Planting of the Rain Gardens (downtown) has been started this week-trees were
started a few weeks ago. Everything should be taking shape; there will be a lot
more accented colors to set the mood and tone of festival atmosphere(s),
ultimately creating more activities in the downtown area. Ms. Yorko asked if the
irrigated planter gardens are the ones in the center circle. Mr. Gamble responded
that all the gardens between Grand and Capital are irrigated gardens. Ms. Rodgers
wanted to know why the fountain was not placed yet. Mr. Gamble said that it is
still being designed—much thought and consideration was being directed toward
the decision-making process as to which fountain would work with all factors
involved. Ms. Rodgers asked if the thought of feeding water to the fountain is part
of the current work. Mr. Gamble said yes, the current construction is meeting the
needs of the fountain, despite the fountain not being placed yet. Ms. Rodgers
asked if there were rules and/or regulations on what can be planted. Mr. Gamble
stated there is not a written document of rules or regulations,but the City works
with Contractors and Landscapers to make sure height, traffic, etc. are factored in
before planting.
• The old Zimpro Building at the Wastewater Treatment Plant has a lot of stainless
steel in it and has been out of service for approx 20 years. Steel prices are at an
all-time high; we want to take advantage of the (scrap)money to build a
maintenance shop.
12:19 p.m. Ms. Rodgers left
• Two packets of information were passed out, one being the Executive Summary
of the CSO/SSO Study, the other, Chapter 10 of the Report—which is the core of
what will be discussed today. A little more than a year ago, the City began a study
to confirm that the sewer separation program was still cost effective, as well as
allow consultants an avenue to identify additional ways or measures to streamline
the(current) CSO/SSO programs. It was confirmed that monitoring and
examining the CSO program is still the most cost effective way to address the
Public Service Board Page 4
June 12, 2008
Clean Water Act requirements that the City is responsible for meeting per the
(City's)NPDES Permit. The real challenge of the report (then)became how best
to provide analysis of(the)blending of the CSO and SSO programs, better known
as the Wet Weather Program. Chapter 10 defines which alternatives were looked
at, as well as the different ways (identified)to address the wet weather issues:
A. The first alternative is to build a CSO capture and a CSO/SSO
deep tunnel. Shallower tunnels run approximately 35 to 55 feet
deep, and roughly 5 to 10 feet in diameter. Deep tunnels typically
run 75 feet (in depth), and are (basically) for transmission and
storage of the wet weather event flows that are required to be met
per the Administrative Consent Order that we entered into in
January 3, 2004.
B. The second alternative is treatment shafts, essentially vertical
storage basins. These are about 50 to 75 feet in diameter and
approximately 100 feet deep. Similar options have been
implemented in the Detroit area, although (currently), only a
couple of them have been built. Mr. Fletcher wanted to know if the
shafts are sealed and/or do they percolate through the ground. Mr.
Gamble answered that(no) they are not sealed and they do not
allow percolation, as they are concrete structures, and (they)
typically just go straight down along way. Mr. Bloomberg wanted
to know if the shafts came up to ground level. Mr. Gamble
answered that they do, and that would be another challenge of
where these infrastructures would be placed.
Mr. Gamble presented pictures of the two alternatives: tunnels and shafts, to the
Board. Ms. Yorko stated she understands why we have CSO events but wanted to
know what causes SSO events. Mr. Gamble explained that SSO events are caused
by footing drain backflow(s). The City is required by our ACO to address all SSO
issues that are in the dormant season that pertain to the 25 year, 24-hour storm
event, which equates to approximately 4.06 inches of water falling on the City of
Lansing during the dormant season (summer). Within 18 months, the FDD
Program (Footing Drain Disconnection) will be implemented, at which point
successes and failures will be measured, and alternatives options will be
addressed. The FDD Program will consist of addressing low-line areas first (in
areas) where citizens have frequent back-ups. This first leg of the program will be
funded by the City—and residents will have footing drains (which connect to the
sanitary sewer) re-routed to a sump-pump (per building codes for new homes
construction). Mr. Gamble had the Board reference a table in the packet that
showed the pollutants that are present as a result of CSO, SSO, and storm water.
The SSO pollutants are so insignificant it does not appear in the table, yet the
Government and the DEQ is requiring the City to pay millions and millions to
stop the overflow events. As the ACO is written (currently), there is a 15- year
requirement to complete the SSO program. The report also contains an
Public Service Board Page 5
June 12, 2008
affordability study—stating DEQ limitations based on medium house hold
income as it relates to the cost of regulatory programs. These costs are not to
exceed 2% of the medium household income. The CSO and SSO Programs
(combined) together exceed that limitation. Mr. Johnson added that when we
renegotiate the terms of the Administrative Consent Order, we will try to have the
15-year requirement relaxed by presenting these studies and reports, and to also
have alternative recommendations to present.
Reference guide
CSO— Combined Sewer Overflow
SSO—Sanitary Sewer Overflow
FDD—Footing Drain Disconnect
TSS— Total Suspended Solids
BOD—Biochemical Oxygen Demand
DEQ—Department of Environment Quality
ACO—Administrative Consent Order
NPDES—National Pollutant Discharge Elimination System
7) PENDING ITEMS: None
8) COMMUNICATIONS: None
9) OTHER:
Ms. Yorko passed out Discover Lansing Pamphlets.
Mr. Bloomberg complimented the City on the wonderful job on the storm clean up.
The meeting adjourned at 1:05 p.m.
Respectfully submitted,
Janette Tate, Recording Secretary
y�y s
PUBLIC SERVICE DEPARTMENT '
732 City Hall C5 7-3
124 West Michigan Avenue
Lansing, Michigan 48933 "
(517)483-4455 �� r
FAX:(517)483-6082 .—
lt http://publicservice.cityoflansingmi.com _ t
Virg Bernero,Mayor t'
June 13, 2008
Mr. Chris Swope
City Clerk
City Hall
Lansing, Michigan
RE: Board of Public Service: Approved Minutes
Dear Mr. Swope:
Attached are approved minutes from the Board of Public Service meetings held
April 10, 2008.
Please place these minutes of file.
Respectfully submitted,
CL-
Janette Tate
Recording Secretary
Attachment
"Equal Opportunity Employer"
REGULAR MEETING r
M ,;, C)
�
OF
BOARD OF PUBLIC SERVICE e �
APRIL 10, 2008 , ,
PRESENT: Paul Baerman, Ron Bloomberg, Matt Flechter, James Marshall, Shirley
Rodgers, and Alfreda Schmidt
ABSENT: Dale Copedge and Jessica Yorko
STAFF: Chad Gamble, Dean Johnson, Christopher Mumby, Victor Rose, and Paul
Stokes
VISITORS: None
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:45 a.m., at the Public Service
Department Wastewater Treatment Plant.
2) APPROVAL OF BOARD MINUTES: March 13, 2008
The Board deferred approval of the minutes until a quorum was present.
3) PUBLIC COMMENTS: None
4) ACTION ITEMS: None
5) REPORT OF OFFICERS:
Engineering Section: No comments were made at this time
Wastewater Treatment Plant: No comments were made at this time.
Operations and Maintenance Section:
Ms. Rodgers gave compliments on the street crew efforts in repairing the numerous
pot holes in the City streets. Ms. Rodgers also had the opportunity to thank two crews
personally when she encountered them on the street. Ms. Rodgers raised concern
about vehicle maintenance, as the two crews she encountered, one crews vehicle was
trying to jump start another crew's vehicle. Ms, Rodgers asked if the vehicle
maintenance went down after the centralization of the garages.
Public Service Board Page 2
April 10, 2008
Mr. Gamble thanked Ms. Rodgers for taking the time to thank the workers and stated
that the worker's seldom get personalized thanks from the public like they should.
Mr. Gamble agreed that the crew's efforts were appreciated and recognized with an
award that was presented to the Division along with a Pizza Party to celebrate. Mr.
Gamble stated that the Employee of the Month also came from that Division, and was
the first person from Public Service to win the Employee of the Month City Contest.
Mr. Gamble explained that every effort to keep vehicles maintained is being met.
That the centralization of the garages was a cost saving to the City and it does mean
that the one garage services all the City vehicles, therefore service of vehicles are
shared.
Solid Waste Section:
Ms. Schmidt questioned the date in the Waste Reduction Services report, it states
April 19th is the date for Document Destruction event. In the Women's Life Style
Magazine she brought it states April 22nd is the date for the event. Mr. Gamble said he
would have to check on the correct date. Ms. Rodgers stated that April 19th is a
Saturday and that April 22nd is a Tuesday and that a Saturday seemed like an unusual
date for such an event. All agreed that the 22nd must be the correct date.
Mr. Gamble announced that the Waste Reduction and CSO Study will be presented
and read at the next meeting. He asked the Board how they would like that presented.
Mr. Baerman stated that Administrative would be fine with him. Ms. Rogers wanted
to know who was given the presentation before them. Mr. Gamble said the Mayor's
office and Administration. Mr. Gamble also announced that Mr. Rose will be doing
the presentation as he will be on Vacation during the next board meeting.
6) DIRECTOR'S REPORT:
Mr. Gamble presented the following highlights:
• Presented the CSO Communications Plan and informed the Board that a
lot of planning and work was done to create this plan. It explains how to
get around the construction areas. Media was called and invited for the
presentation that was held at the Radisson. New Logo and Mascot was
created. Current competition is being held to help name the Mascot.
• Presented the Public Service Proposed Budget. Thanked the support staff
that worked on creating the proposal. Explained how we started the
current proposed budget with a deficit and that this proposed budget relies
on team partners and their help of healthcare cost. Negotiations on such
issues are being discussed.
12:10 p.m. Mr. Flechter arrived
Public Service Board Page 3
April 10, 2008
• The presented budget allows for all our continued programs. Discussed the
Capital Improvement Projects that would be currently under this proposed
budget: such as Street repairs, bridge rehabilitation, and Bar screen
building projects. Ms. Rodgers questioned the Act 51 Funds verses the
General Funds and noted that no money's were being used for streets out
of the General Fund. Mr. Gamble said according to this information that is
correct however, the General Fund is paying interest on Road Bonds. Ms.
Rodgers stated that this does not ignore the fact we are not getting any
money to repair the roads, and believes that this is a problem. Ms. Rodgers
informed Mr. Gamble she will speak to the City Council on this issue. Mr.
Gamble gave Ms. Rodgers his support in doing so, and stated the Road
Fund has been under funded for many years. Other projects mentioned
were selling of the SRF Bonds and Rehabilitation of the Interceptors.
• Discussion and questions on the Budget are as follows. Ms. Schmidt in
view of the pie presentation noticed that the Public Service Department
receives the greatest amount of monies and wanted to know if
Transportation was a part of the Public Service Department Pie Diagram.
Mr. Gamble informed the Board that Transportation was not part of the
Public Service Department Budget. That Transportation is still under the
Planning and Neighborhood budget, although some Act 51 monies do go
to Transportation projects. Ms. Schmidt wanted to know how that would
compare with the implementation of Traffic Calming projects, if it would
continue or not. Mr. Gamble said that all is working together to keep this
project moving forward and it has been successful. Ms Schmidt also
wondered about the fee increase for Solid Waste Recycle if that was
included in the budget or not. Mr. Gamble stated the fee increase is right
around $3.00 and was not sure if that was in this proposed budget or not.
Mr. Baerman questioned the dollar amount for sidewalks, $150,000 if that
was the total amount for new and repairing existing. Mr. Gamble said it
was for repairing only that the amount of$230,000 in the budget is for
new sidewalks. Ms. Rodgers questioned the use of Act 51 money for
sidewalk construction that was not connected to a street project. Mr. Rose
stated his belief that the use was appropriate.
12:39 p.m. Mr. Marshall arrived
Mr. Bloomberg questioned the City Budget verses Capital Improvements
program and notice they do not match. Mr. Gamble agreed to check
with budget department as to why.
• Mr. Gamble discussed the ACT 51 Street Funds and how monies had to be
pulled from the fund to balance budget for street repairs and it would not
be available next year. Ms. Rodgers recommended the Board write a letter
to Council on this situation after the approval of the Budget. Mr.
Bloomberg indicated that it might be better to do it before the Budget is
passed. Ms. Rodgers agreed and stated if all monies from savings are used
this year nothing will be left for the future. Mr. Baerman suggested instead
Public Service Board Page 4
April 10, 2008
of writing a letter a Board member could speak with a Council member.
Ms. Rodgers volunteered to talk to Mr. Hewitt, First Ward Council
Member. Mr. Flechter made motion for Ms. Rodgers to speak to Mr.
Hewitt, City Council Member, on the Board's behalf to discuss the issues
presented today, mostly about the moving of the fund balance to pay for
major streets.
Mr. Flechter moved, Ms. Schmidt seconded,
MOTION CARRIED UNANIMOUSLY
• Mr. Gamble gave a presentation of the Public Service Department's new
look on the City Website.
7) PENDING ITEMS: None
8) COMMUNICATIONS: None
9) OTHER:
Ms. Schmidt voiced her concern that City Council conveys to the public
that information is not given in a timely manner, therefore they do not
have adequate time to review the information. She states this is not true
and dishonest. Example, discussed was Frances Park Improvement project
that the Council voted down. Ms. Schmidt knows they had that
information at least a month before a decision needed to be made.
Discussion on design of Northrup Street and the issues behind the original
design including: bike lanes, width, safety, and turning maneuvers.
With a quorum present, the Board returned to Approval of the Minutes.
March 13, 2008: Mr. Baerman recommended the following revision:
Pg. 2, first Para, first line, "Mr. Baerman" changed to "Mr. Marshall"
Ms. Schmidt moved, Mr. Baerman seconded,
MOTION CARRIED UNANIMOUSLY, to approve the minutes
submitted for March 13, 2008, as amended.
The meeting adjourned at 1:35 p.m.
Respectfully submitted,
Janette Tate, Recording Secretary
Sr �1�
C� PUBLIC SERVICE DEPARTMENT
732 City Hall
124 West Michigan Avenue
p Lansing,Michigan 48933
(517)483-4455
FAX:(517)483-6082
http://publicservice.cityoflansingmi-com
C Q
b.
Virg Bernero,Mayor
May 7, 2008
rj
Mr. Chris Swope
City Clerk e Y-
City Hall
Lansing, Michigan
�_. C.0
RE: Board of Public Service: Approved Minutes
Dear Mr. Swope:
Attached are approved minutes from the Board of Public Service meetings held
March 13, 2008.
Please place these minutes of file.
Respectfully submitted,
Faith Rach
Recording Secretary
Attachment
"Equal Opportunity Employer"
REGULAR MEETING 4_.1
OF ^�
BOARD OF PUBLIC SERVICEt-0 Fill
MARCH 139 2008 -- i
_J
PRESENT: Paul Baerman,Ron Bloomberg, Dale Copedge,James Marshall, --�
Shirley Rodgers, and Alfreda Schmidt
ABSENT: Matt Flechter and Jessica Yorko
STAFF: Chad Gamble, Dean Johnson,Victor Rose, and Paul Stokes
VISITORS: None
1) CALL TO ORDER:
Chair Bloomberg called the meeting to order at 11:45 a.m., at the Public Service Department
Wastewater Treatment Plant.
a. Absences: Mr.Bloomberg excused Mr. Flechter and Ms.Yorko
2) APPROVAL OF BOARD MINUTES: January 10,January 24, and February 14, 2008
The Board deferred approval of the minutes until a quorum was present.
3) PULIC COMMENTS: None
4) ACTION ITEMS: None
5) REPORT OF OFFICERS:
Engineering Section: No comments were made at this time.
Wastewater Treatment Plant: Ms. Schmidt had a question about processing of sludge. Mr.
Stokes explained septage is an anaerobic system and is partially decomposed.
11:55 Mr. Copedge and Ms. Rodgers arrived
With a quorum present,the Board returned to Approval of the Minutes.
January 10,2008: Mr. Bloomberg recommended the following revisions:
Pg. 1, last Para, second line, "any"be changed to "sufficient"
Pg. 2, 2nd Para, second line, remove the word"foot",third line, change the word"foot"to
"cubic"
Pg. 2, 4th Para, change"Chalked"to"Chalker"
Public Service Board Page 2
March 13, 2008
Ms. Schmidt moved, Mr. Copedge seconded,
MOTION CARRIED UNANIMOUSLY,to approve the minutes submitted for January 10,
2008, as amended.
January 24,2008: Mr. Bloomberg recommended the following revisions:
Pg 2, 41h Para,toward the bottom, "review"be changed to"reviews"
Pg 2, 5`h Para,remove the first sentence. After the word ensured add"regarding the Road Soft
Program mentioned in the Engineering Report"
Pg. 2, 8`h Para, second line,remove the word"the"before the word how
Pg. 3,2nd Para, add the word"not"before the word"directed"
Mr. Baerman moved, Ms. Schmidt seconded,
MOTION CARRIED UNANIMOUSY,to approve the minutes submitted for January 24,2008,
as amended.
February 14,2008: Mr.Bloomberg recommended the following revisions:
Pg. 1, correct the spelling of FEBRUARY
Pg. 2, 1"Para, second line, eliminate the word"stated"
Pg. 2, last Para, change the word"contracts"to"contractor"
Pg. 3, 1"Para, change"early"to"on time"
Mr. Baerman moved,Ms. Schmidt seconded,
MOTION CARRIED UNANIMOUSLY,to approve the minutes submitted for February 14,
2008, as amended.
The Board retuned to the Report of Officers:
Engineering Section: Mr.Bloomberg reported that he attended the Public Services Committee
meeting held February 20,2008,to convey the Board's concern regarding the importance of
meeting engineering standards and certification requirements to protect public safety when
engineering construction projects. Mr.Bloomberg noted that Committee members did not make
any comments.
Ms. Schmidt stated she was impressed with the CSO Observer publication. Ms. Rodgers stated
the City did a very nice job on the Grand River Bridge in Old Town. Mr. Gamble noted the
placement of the plaque was a wonderful tribute to Robert Busby.
Wastewater Division: There were no additions to the report.
Operations and Maintenance Section: Mr. Copedge raised concerns about current methods used
to fill potholes that are not a good use of resources. Mr. Gamble explained that crews are
working around the clock to address the pothole problem the best way we can. The alternative is
to do nothing. The City has the responsibility to do what ever can be done until conditions permit
appropriate methods. Mr.Rose noted that this is the first week since September that there has not
been any rain. In lieu of the alternative,these methods are better than nothing even though it has
not been cost effective. Mr. Rose continued to say that asphalt plants will open this week due to
MDOT projects. Operations and Maintenance will take advantage of this window period to start
to address the pothole problem. Ms.Rodgers agreed that Mr. Copedge's representation is
accurate. She has observed pothole crews dumping cold patch into the pothole and not tapping it
down and by the end of the day,the material is gone.
Public Service Board Page 3
March 13, 2008
Mr.Marshall added that he recognizes the effort but suggested that crews remove the water from
the hole before filling it with the cold patch. Mr.Rose explained that there are limited products
available,the teams are short staffed, and safety is a factor. Rolling the cold patch into the hole
means a bigger crew.
Mr. Marshall asked if no pothole complaints received, do crews watch for potholes that need to
be filled. Mr. Gamble explained that there are roaming crews. Mr. Rose added that there are 20
routes around the City. Mr.Rodgers suggested that night crews could make extra efforts. Mr.
Rose stated there are usually three to six crewmembers during the day that work until 3:00 pm.
There is a crew of two to three working in the evening.
Ms. Schmidt asked if a street could be closed until_the problem can be properly addressed. Mr.
Rose explained that the City has liability if they are not responding. Jolly Road and South
Pennsylvania have large areas of failure and rough road signs were installed along these areas.
Mr.Rose noted for the last 15 years road infrastructure has been under funded. The snowfall for
the month of February is the heaviest on record.
Mr. Marshall noted that there was no sign to indicate rough road on Mt.Hope west of
Pennsylvania. Mr. Marshall asked about roller criteria. Mr.Rose stated the roller equipment is
used when there is large area to be repaired. Mr. Marshall mentioned that the roadway conditions
on Northrup are very poor and asked if potholes will be filled until road construction begins. Mr.
Copedge asked about areas on Northrup without curb and gutter. Mr. Johnson stated assessments
were waived for this project.
Solid Waste Section: There were no additions to the report.
6) DIRECTOR'S REPORT:
Mr. Gamble presented the following highlights:
-Provided an update on the discussions with Lansing Township. There are 15-20 issues being
discussed. The discussions have been helpful in considering each agency's needs and mutual
interests. The two parties are working toward an agreement that will not hurt the City's
competitive edge. Mr. Baerman noted that the media is reporting that there are no capacity
issues. Mr. Gamble explained that the City of Lansing must monitor capacity requirements. As
of last spring it was determined that there was not the capacity needed for increased flow. There
was nothing said that we had the capacity for downstream flow.
-Billboards have been installed along I-496 announcing the closure of Grand Avenue in two
weeks. Z cards will be distributed that will explain street closures and offer discounts at various
downtown businesses. Mr. Gamble stated PR binders have been developed. The binders will be
brought to the next Board meeting.
-Green Sheets will be out within the next two weeks.
12:45 Mr. Copedge left to attend to attend to other obligations.
-Met with the Board of Water and Light to improve the coordination of projects taking place in
the same areas. We will be able to piggyback on projects which will enhance efficiencies.
Public Service Board Page 4
March 1.3,2008
•The Waste Reductions Services Study will be available for review at the April Board meeting.
-The CSO/SSO Executive Summary should be available for review at the April meeting.
•RFP will be issued within the next week for the remainder of the PHV segments. The projected
cost for the PHIV CSO project is $23,000,000. The largest CSO project to date is to begin this
summer.
•A pothole repair blitz is to begin soon. This process will meet with many challenges due to the
reduction in road construction infrastructure.
-Wastewater Treatment Plant—The bar screen is close to going out to bid. This screening will
assist with operating and maintenance in the Bar Screen Building. This is the third step in the
filtration process where waste if funneled through sand, stone and fine gravel before materials go
to processing.
-Mr.Bloomberg asked for an update on the proposed Granger legislation. Mr. Rose stated that
the legislation is not moving.
-Mr. Gamble stated the Mayor's budget would be presented to the Board at the next meeting.
-Mr. Johnson is the Public Service representative on the City's Master Plan committee that will
explore waterfront development opportunities. Federal funding has been requested for the study.
Mr. Johnson noted that the Master Plan has not been updated since 1958. Efforts are being made
to select a consultant to review the current plan and help to develop a new plan. Mr. Marshall
asked if bridges will be addressed in the report. Mr.Johnson stated deck replacement will be
included in the report.
-Mr. Gamble asked Board members if there is interest in a Wastewater Treatment Plant tour. Mr.
Marshall asked if Plant equipment is being updated. Mr. Stokes explained that efforts are being
made to update equipment that will meet EPA standards. Mr. Gamble stated money has been put
away in the CIP funds to make these improvements. Mr. Bloomberg added that some of the
funding comes from sewer rates.
(7) PENDING ITEMS: None
(8) COMMUNICATIONS: None
(9) OTHER:
-Ms.Rodgers reported that the Ingham County Road Commission does not clear snow from the
Waverly Road Bridge by Mt. Hope. The pedestrian walkway will be closed until spring.
-Ms. Rodgers reported that TIP passed the TCRPC. The Lansing contingent voted no due to a
lack of process information.
-Ms Rodgers reported that Meridian Township wants to partner with local agencies in an effort to
increase opportunities to repair Mt. Hope.
-Ms. Rodgers wanted to know why meters were bagged on Capitol Avenue and Ottawa.
Public Service Board Page 5
March 13, 2008
-Mr. Baerman had questions regarding Public Act 221 and Act 51 funding. Mr. Johnson noted
there has been a shift of Act 51 dollars to urban areas due to the volume of traffic.
The meeting adjourned at 1:25 p.m.
Respectfully Submitted,
4Q'F'�
Faith Rach
Secretary to the Board
PUBSVCBD\Minutes: 03/13/13