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HomeMy WebLinkAbout2009 Public Service Minutes FINAL REGULAR MEETING OF BOARD OF PUBLIC SERVICE DECEMBER 10, 2009 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, James Marshall, and Shirley Rodgers ABSENT: Alfreda Schmidt, and Jessica Yorko STAFF: Chad Gamble, Scott House, and Dean Johnson VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:53 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: November 12, 2009 November 12, 2009 Mr. Bloomberg recommended the following revision: • Pg. 2, Para 2, Line 5: remove "of free money" • Pg. 2, Para 2, Line 5: "Air Act Fund" changed to "ARRA" • Pg. 2, Para 3, Line 2: "Of' changed to "of' • Pg. 2, Para 3, Line 4, starting with Mr. Gamble: rewrite whole sentence • Pg. 2, Para 4, Line 3: "Million" changed to "million" • Pg. 2, Para 4, Line 4: remove "The sewage fund is going broke, and" • Pg. 2, Para 4, Line 4: "completing"to "Completing" now starting new sentence • Pg. 2, Para 4, Line 5: remove ", with the Department of Environment Quality" • Pg. 2, Para 4, Line 6: "combine" changed to "restructure" • Pg. 2, Para 4, Line 7: "time" changed to "term" Ms. Rodgers recommended the following revision: • Pg. 2, Para 3, Line 6: "residence" changed to "residents" Mr. Flechter recommended the following revision: • Pg. 2, After Para 4, 1:17 p.m.: "Mr. Yorko" changed to "Ms. Yorko" 12:04 p.m. Mr. Copedge arrived Ms. Rodgers moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for November 12, 2009, as amended. Public Service Board Page 2 December 10, 2009 4) ACTION ITEMS: The Board and the Department discussed recommended budget priorities. The Board approved their list of recommended budget priorities. Ms. Rodgers moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY, to approve the Board's recommended budget priorities. The Board and the Department discussed, amended, and approved the Board of Public Service meeting schedule for 2010. Mr. Bloomberg moved, Mr. Marshall seconded, MOTION CARRIED UNANIMOUSLY, to approve the meeting schedule for 2010, as amended. 12:55 p.m. Mr. Copedge left 5) DIRECTOR'S REPORT: Mr. Gamble presented to the Board the new wastewater rate letter dated December 2009, which states a rate increase effective January 1, 2010. Mr. Gamble explained the Deficit Reduction Plan to the Board. Mr. Gamble asked for the Board's opinion on a sidewalk millage. Ms. Rodgers stated a street millage might be more acceptable. 6) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Mr. Johnson presented educational brochures on basement flooding for the Board's recommendation. 1:33 p.m. Mr. Johnson left Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: Operations and Maintenance Section: A written report was distributed. 7) OTHER BUSINESS: a. Sidewalks b. Topics for future meetings i. Single Stream Recycling ii. Contracted/Partnering Companies information in relation to projects iii. Rain Gardens iv. Procedure for projects that qualify for multiple funding sources v. SSO Project vi. Green Design Public Service Board Page 3 December 10, 2009 8) COMMUNICATIONS: 9) PENDING ITEMS: Discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. The meeting adjourned at 1:34 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT S ! Wastewater Division ti 1625 Sunset Avenue Lansing, Michigan 48917 .. (517)483-4404 1 F: (517)483-4536 www.lansingmi.gov1pubsety/pubwafer �cHIG } Virg Bernero,Mayor s'�l January 19, 2010 ;L Mr. Chris Swope City Clerk City Hall C Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: x Attached are approved minutes from the Board of Public Service meetings held December 10, 2009. " Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment PUBLIC SERVICE DEPARTfi r Wastewater Division 1626 Sunset Avenue � - Lansing, Michigan 48917 (517)483-4404 1 F: (517)483-4536 www lansingmi.go►1pubsem1pubwater C FI l G Virg Bernero,Mayor s December 11, 2009 Mr. Chris Swope City Clerk City Hall WE Lansing, Michigan P RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held November 12, 2009. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment REGULAR MEETING OF BOARD OF PUBLIC SERVICE NOVEMBER 12, 2009 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, James Marshall, and Jessica Yorko ABSENT: Matt Flechter, Shirley Rodgers, and Alfreda Schmidt STAFF: Chad Gamble, Scott House, and Dean Johnson VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:54 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Shirley Rodgers, and Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: October 8, 2009 October 8, 2009 Mr. Baerman moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for October 8, 2009. 4) ACTION ITEMS: 5) DIRECTOR'S REPORT: Mr. Johnson presented a packet which outlined the 35.2 miles of street improvements for 2009, the 37 miles listed in the budget was just an estimate. Mr. Gamble asked for the Boards priority list for the Budget. The Board will present that at next meeting. Mr. Gamble gave a brief update on current construction projects. Some Board Members again voiced their concern over budget constraints and if Complete Streets would take away from priorities like repairing streets and sidewalks. Mr. Gamble stated the idea is to include complete streets in already planned construction areas, which would be very low cost. Then over time as we reconstruct roads we will be filling in the gaps, turning more and more areas into complete,.streets. 12:26 p.m. Ms. Yorko arrived. Public Service Board Page 2 November 12, 2009 The Board and the Department discussed ways to fund sidewalks and the possibilities of a sidewalk mileage. Mr. Gamble gave updates on the CSO program and informed the Board that the CSO project for next year will be post pone, do to budget constraints. The only Wet Weather Project that will be going on next year will be the 2010 Wastewater Treatment Plant Improvements, which is a complete upgrade to the Tertiary Filter Building. This improvement was approved for almost 7.5 million, from the ARRA. 12:43 p.m. Mr. Copedge left Mr. Gamble announced the results of the Waverly Road Progress meeting. Lansing Township, Ingham County Road Commission and the City of Lansing all agreed to partner together for applying for a grant for the construction of the sidewalk gap closure from Waverly Road Bridge to the YMCA. Mr. Gamble stated the City of Lansing will be in charge of winter maintenance on Waverly Road Bridge sidewalk, once the sidewalk is built, which does need the approval of the grant. Another challenge that faces this project is some residents are claiming that the construction would go through a Historic Hill from a long ago amusement park. 12:56 p.m. Mr. Gamble left Mr. Johnson gave a brief Wet Weather Program update. The Combined Sewer Overflow and the Sanitary Sewer Overflow Programs are required to be completed by 2020. The magnitude of completing both those programs is well over five hundred million dollars. Completing these two programs in that time frame is impossible. So the City requested a recess of up to two years, to figure out how to restructure them and call it our Wet Weather Program. Basement Flooding Prevention Program is a short term fix to our long term Wet Weather Program. 1:17 p.m. Ms. Yorko left 6) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: Operations and Maintenance Section: A written report was distributed. 7) OTHER BUSINESS: a. Sidewalks b. Topics for future meetings i. Single Stream Recycling ii. Contracted/Partnering Companies information in relation to projects iii. Rain Gardens iv. Procedure for projects that qualify for multiple funding sources Public Service Board Page 3 November 12, 2009 v. SSO Project vi. Green Design 8) COMMUNICATIONS: 9) PENDING ITEMS: Discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. The meeting adjourned at 1:22 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall ( s`• 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 r FAX:(517)483-6082 http://publicservice-cityoflansingmi.com Virg Bernero,Mayor November 20, 2009 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held October 8, 2009. Please place these minutes on file. ReLectfully submitted, Janette Tate Recording Secretary Attachment �I i I� "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE OCTOBER 8, 2009 PRESENT: Ron Bloomberg, Dale Copedge, Matt Flechter, James Marshall, Shirley.Rodgers, Alfreda Schmidt, and Jessica Yorko ABSENT: Paul Baerman STAFF: Rob Antekeier, Scott House, Dean Johnson, and Victor Rose VISITORS: None LY` co 1) CALL TO ORDER: Vice Chair Bloomberg called the meeting to order at 11:46 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: August 13, 2009 and September 10, 2009 August 13,2009 Mr. Bloomberg recommended the following revision: • Pg. 3, Para 1, Line 3: "incidents" changed to "instances" • Pg. 3, Para 1, Line 4: "know" changed to "knows" • Pg. 3, Para 1, Line 5: "Community" changed to "community" Mr. Copedge moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for August 13, 2009, as amended. September 10,2009 Mr. Bloomberg recommended the following revision: • Pg. 1, Call to Order, Line 1: add before Chair: "With no quorum present," • Pg. 1, Call to Order, Line 1: add after meeting: "of the whole" • Pg. 2, O & M Sec., Para. 1, Line 2: "(not)" changed to "not" • Pg. 2, Director Rep., Para. 2, Line 6: "(cost)" changed to "the cost" Ms. Rodgers recommended the following revision: • Pg. 2, O & M Sec., Para. 1, Line 2: "(not)" changed to "NOT" Ms. Copedge moved, Mr. Marshall seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for September 10, 2009, as amended. 4) ACTION ITEMS: Public Service Board Page 2 October 8, 2009 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. 12:03 p.m. Mr. Flechter arrived Mr. Marshall would like clarification of the phases and segments related to the construction of the Combined Sewer Overflow(CSO) Project. At the next meeting, Mr. Johnson will supply maps clarifying those phases and segments. The Board and the Department had some discussion on basement backups, interim action plan, long term Sanitary Sewer Overflow(SSO) control plan, and Public Act 222 granting Government immunity. Mr. Marshall asked for a brief explanation on the new storm water ordinance. Mr. Johnson stated the City has to have a permit from the State to discharge storm water into the river. As part of the permit we have to develop programs, and have an associated ordinance, that gives us the authority to develop requirements for people and developments. Ms. Rodgers questioned the Waverly/Holmes Rd intersection Street Project—if a much needed sidewalk was considered for that area. Mr. Johnson stated that Congestion Mitigation and Air Quality (CMAQ) monies funded that project, which cannot be used for sidewalks. The money that was budgeted for sidewalks is being applied to the already identified high priority areas, the Gap Closure Program. The Board questioned if the Public Improvement Resolution I/II, that is ready to go to Council on sidewalk repair, was going to be available for their review. The Board would like to be informed on such matters, so they can lend their support or voice their concern as an Advisory Board. A copy of the resolution will be available at next meeting. 12:55 p.m. Mr. Copedge left The Board informed the Department that during street repair/construction electronic signs are sometimes placed in bike paths or blocking sidewalks. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: 1:02 p.m. Ms. Yorko left Mr. Flechter questioned the status of Single Stream Recycling. Mr. House stated that the Division went out for bid and received limited amount of bids. There are only two processors in the state right now, but in approximately eight to nine months from now, three more are suppose to come on line. The decision was to delay the bid process till we have more competition. Public Service Board Page 3 October 8, 2009 Operations and Maintenance Section: A written report was distributed. Mr. House introduced Mr. Rob Antekeier, Senior Service Supervisor, who is in charge of mowing, street sweeping, leaf removal, guard rail repair, etc. Mr. Antekeier gave a brief explanation of the leaf removal process from the streets. Mr. House will have the Supervisor on curb collection leaf removal come to the next meeting. 6) DIRECTOR'S REPORT: 7) OTHER BUSINESS: a. Sidewalks b. Topics for future meetings i. Single Stream Recycling ii. Contracted/Partnering Companies information in relation to projects iii. Rain Gardens iv. Procedure for projects that qualify for multiple funding sources V. SSO Project vi. Green Design 8) COMMUNICATIONS: 9) PENDING ITEMS: Liston the 37 miles of street improvements presented in the Budget, discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. The meeting adjourned at 1:20 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPAR9 IT S Wastewater Division ti 1625 Sunset Avenue Lansing, Michigan 48917 (517}483-4404 1 F: (517)483-4536 www.lansingmi.gou/pubserv1pubwater J�- (�,� Virg Bernero,Mayor i �j 9 Ell 1: 56 October 8, 2009 ea e Mr. Chris Swope City Clerk City Hall CLEANERR Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held August 13, 2009 and September 10, 2009. Please place these minutes on file. Respectfully submitted, I i d -oj-r� GzY Janette Tate Recording Secretary Attachment REGULAR MEETING OF BOARD OF PUBLIC SERVICE SEPTEMBER 10, 2009 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, and James Marshall ABSENT: Matt Flechter, Shirley Rodgers, Alfreda Schmidt, and Jessica Yorko STAFF: Chad Gamble, Scott House, and Dean Johnson VISITORS: None 1) CALL TO ORDER: With no quorum present, Chair Baerman called the meeting of the whole to order at 11:57 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Excused Absences: Matt Flechter, Shirley Rodgers, and Alfreda Schmidt 2) PUBLIC COMMENTS: None 3) APPROVAL OF BOARD MINUTES: August 13, 2009 August 13, 2009 Mr. Bloomberg recommended the following revision: • Pg. 3, Para 1, Line 3: "incidents" changed to "instances" • Pg. 3, Para 1, Line 4: "know" changed to "knows" • Pg. 3, Para 1, Line 5: "Community" changed to "community" With no quorum present, the Board deferred the approval of the minutes for next meeting. 4) ACTION ITEMS: 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Mr. Marshall like the percentages listed in the report. The Board wanted a little more clarification and/or questioned the Department in the following areas: PI-IV stands for Public Improvement Four Clarity on 2009 Gap Closure Program complete or not Basement back-ups - if citizens are compensated. Public Act 222 grants Government Agencies immunity from damages or civil actions, unless there is gross negligence. Public Service Board Page 2 September 10, 2009 Wastewater Treatment Plant: No written report was distributed. Mr. Gamble stated the 2010 Wet Weather Improvements for the plant was sent to the Department of Environmental Quality (DEQ), as amendment number four to be included in the CSO Project, for their approval. That amendment was denied, but the improvements qualified for State Revolving Funds (SRF), and Air Act Funding. Solid Waste Section: Operations and Maintenance Section: A written report was distributed. Mr. House presented to the Board the newest edition of the "Greensheet", which emphasizes on NOT raking leaves into the street. The Board members accepted the offer Mr. House suggested of having a Supervisor in various areas of the Division, related to seasonal topics such as next month leave collection and removal, attend the meetings. 6) DIRECTOR'S REPORT: Mr. Gamble stated he would have the list of the 37 miles of street improvements at next meeting. Mr. Gamble announced that City Council unanimously passed the Complete Street Ordinance, which empowers the Public Service Department to implement Complete Streets through out the City. This does not mean every street would be a Complete Street, a plan needs to be in place, and that is what the Transportation and Public Service Departments are currently working on. The Board questioned if money for repairing roads would be used to create Complete Streets. The Department stated in most cases the cost for creating a Complete Street is insignificant. The Board feels that creating Complete Streets in some areas while other streets still need repair gives the illusion of additional money spent, which creates animosity. Communication and information will be part of the plan and before implementation. 12:38 p.m. Mr. Copedge left Mr. Gamble said the Clean Michigan Initiative (CMI) project is coming along nicely. The CMI (Grant) is for improvements along the river by the new Accident Fund headquarters and City Market including new river trail. The Board and the Department had some discussion on a possible NIH1 epidemic: If the City was prepared, prevention, etc. 7) PENDING ITEMS: List on the 37 miles of street improvements presented in the Budget, discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. 8) COMMUNICATIONS: Public Service Board Page 3 September 10, 2009 9) OTHER: TOPICS FOR FUTURE MEETINGS a. Single Stream Recycling b. Contracted/Partnering Companies information in relation to projects, c. Rain Gardens d. Procedure for projects that qualify for multiple funding sources e. SSO Project f. Green Design The meeting adjourned at 1:01 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE - AUGUST 13, 2009 _ - _ . ; ;; PRESENT: Paul Baerman, Dale Copedge, James Marshall, ShirleyRodgers,= and Alfreda-- Schmidt ABSENT: Ron Bloomberg, Matt Flechter, and Jessica Yorko STAFF: Scott House, Dean Johnson, Victor Rose, and Paul Stokes VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 12:01 p.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Excused Absences: Ron Bloomberg 2) PUBLIC COMMENTS: None 3) APPROVAL OF BOARD MINUTES: July 9, 2009 July 9, 2009 Ms. Schmidt moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the amended minutes submitted for July 9, 2009. 4) ACTION ITEMS: 5) REPORT OF OFFICERS: Wastewater Treatment Plant: No written report was distributed. Mr. Stokes announced that the Department/Division has been receiving a lot of complaints from the surrounding neighborhoods, the Neighborhood Association, and even the Environmental Protective Agency (EPA) Region 5 about the increased odors coming from the Wastewater Treatment Plant. The increased odor is because the Plant Headworks Building (Screen Building) is under construction, therefore that building had to be bypassed and the flow is coming into the plant from another location. The new location does not have the odor control that the Screen Building had in place. This situation is temporary through the construction period, which should be completed in a few months. The Board asked if the Plant will be fined, because of all the complaints. Mr. Stokes said no, that the Association and the EPA was informed of the situation, and that tours of the construction site were offered to anyone making a complaint. Public Service Board Page 2 August 13, 2009 The Board questioned if the plant overflowed over this past weekend due to the heavy rains, and after 15 years of the CSO project if there is a significant difference in the overflow. Mr. Stokes stated that the Plant did infact overflow, and there is a significant difference since the CSO project started. The main difference is when the overflow stops not so much when it starts, because in the past the plant would overflow for days, and now it is only a few hours. Engineering Section: A written report was distributed. Mr. Marshall questioned portions of the report that needed more clarity. The Board stated although the (new look) of the Engineering Report is easier to read, they would like a little more clarity in some areas. The Board and the Department also discussed when it is appropriate to inform them of projects or improvements, at what step in the process, and how much detail. Mr. Copedge was pleased to see the sidewalk on Jolly Road was included to be repaired. Mr. Baerman stated that an electronic sign was placed on Washington Avenue,just north of Miller Road, to inform drivers of construction taking place. It was placed behind a big branch from a tree, therefore unreadable. Ms. Schmidt announced she is very pleased to see Schubel Avenue on the list to be repaired. Solid Waste Section: Ms. Schmidt was pleased to see the Supervisors/Coordinators listed for each section on the report. Ms. Schmidt wanted to know the reasons behind going to paper bags verses the containers for yard waste, since many people had bought containers to use. Mr. Rose stated there were several reasons for switching to bags such as; non-conforming sizes, moister freezing, heavy, employee injury, and if the Department damaged the citizen owned containers the public made the Department pay for them. Also, since the switch to the bags employee injury has gone down, significantly. Mr. Copedge asked if Citizens are notified not to rake leaves in the street. Mr. House said yes, other Cities may want the leaves raked to the street, but the City of Lansing does not because it is dangerous to kids playing in them and getting hit by vehicles, it messes with the storm drains, etc. Operations and Maintenance Section: A written report was distributed. Ms. Rodgers also liked the contacts for each section being listed on the report. 6) DIRECTOR'S REPORT: Ms. Rodgers passed out a list and maps on the Capacity Expanding Long Range Plan Options for Alternative Analysis. This is based on applications submitted to Tri-County Regional Planning Commission (TCRPC). At the public forum that she attended Public Service Board Page 3 August 13, 2009 Andrew Kilpatrick did the presentation for Lansing Area. Mr. Copedge wanted to know if in the areas where it is going from four lanes to three is it to create bike paths. Ms. Rodgers said in most instances it was to create a center left turn lane. Mr. Copedge stated that he knows there is a group pushing for bike paths, but also knows that some are not in support of it. He would hope there would be communication with the community before that was decided. 12:58 p.m. Mr. Copedge left Mr. Baerman would like to put on the Director's Report for next month about the Complete Streets that Council is poised to endorse. What impact it will have on the Department. Complete streets are roadways designed and operated to enable safe, attractive, and comfortable access and travel for all users. 7) PENDING ITEMS: List on the 37 miles of street improvements presented in the Budget, Complete Streets, discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. 8) COMMUNICATIONS: Ms. Rodgers passed out Greater Lansing Regional Committee news flier and Greening Mid-Michigan flier to share with the Department and the Board Members. 9) OTHER: The meeting adjourned at 1:13 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall i 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com G Virg Bernero,Mayor July 22, 2009 Mr. Chris Swope City Clerk City Hall C Lansing, Michigan r-0 RE: Board of Public Service: Approved Minutes Dear Mr. Swope: �? C-0 Attached are approved minutes from the Board of Public Service meetings held May 14, 2009. Please place these minutes on file. Res ectfully submitted, Janette Tate Recording Secretary Attachment L d "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE MAY 149 2009 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, James Marshall, Shirley Rodgers, and Alfreda Schmidt ABSENT: Matt Flechter, and Jessica Yorko STAFF: Chad Gamble, and Scott House VISITORS: None 1) CALL TO ORDER: �a Chair Bloomberg called the meeting to order at 11:54 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Excused Absences: Jessica Yorko 2) APPROVAL OF BOARD MINUTES: April 9, 2009 April 9, 2009 Mr. Marshall recommended the following revision: • Pg. 2, Para 13, 12:54 p.m. Mr. Flechter: Add "left" after Mr. Flechter Ms. Rodgers recommended the following revisions: • Pg. 1, Action Items, Para 3, Last line: ", and will" changed to ", and there will" • Pg. 2, First Para, First line: "Weight Master" changed to "Weigh Master" • Pg. 2, First Para, Second line: "that is causing" changed to "that are causing" • Pg. 2, Last Para, Second line: "to discussed goals" changed to "to discuss goals" • Pg. 3, Communications, Second line: "1"ward apposed" changed to "lst ward as opposed" Mr. Bloomberg recommended the following revisions: • Pg. 1, Acton Items, Para 3, Second line: "debt service was" changed to " debt service payment was" • Pg. 3, Director's Report, Second line: "could possible lead" changed to "could possibly lead" 11:58 am. Mr. Copedge arrived Ms. Schmidt moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for April 9, 2009, as amended. 3) PUBLIC COMMENTS: None Public Service Board Page 2 May 14, 2009 4) ACTION ITEMS: Board Member's list of important subjects to have as future agenda items: a. Wet Weather Program b. Single Stream Recycling c. Contracted/Partnering Companies information in relation to projects d. Rain Gardens e. Procedure for projects that qualify for multiple funding sources (is the City taking full advantage of all funding sources) All agreed the agenda item for next meeting will be a presentation on the Wet Weather Program. Per Mr. Marshall's request a glossary of abbreviations and acronyms was distributed. The Board would like an estimate of the number of jobs that will be created as a result of projects funded from the stimulus money. REPORT OF OFFICERS: Engineering Section: A written report was distributed. The Board discussed the Engineering Reports new format. a. More time to review and compare to old format b. Wondered if new format took less time to prepare c. Concerned about not knowing Phase and Segments on new format d. Liked simpler form, easy to read, and better categorized Wastewater Treatment Plant: No written report was distributed. The Board questioned if the plant was in violation as a result of overflow because of all the wet weather. Mr. Gamble informed the Board that the plant did overflow because of the extreme wet weather but, overflow is not considered a violation of the permit. When the plant overflows to the river it goes first through pretreatment (screening and grit removal), primary treatment (solid settling), retention basins (collects excess flow), when basins are full then chlorination, and out to the river. All overflows are reported to Michigan Department of Environmental Quality (MDEQ) and put on their website. The plan to prevent these overflows will be addressed through the Wet Weather Program that will be discussed at next meeting. Solid Waste Section: Operations and Maintenance Section: A written report was distributed. DIRECTOR'S REPORT: Mr. Gamble made the following announcements: a. The Department's Budget was adopted by Council. Public Service Board Page 3 May 14, 2009 b. Wilcox Associates and Hamilton Anderson teamed up together for the Clean Michigan Initiative Waterfront Project. This will enhance the river front behind the Accident Fund site and tie into the existing river trail and then extend to the north(Michigan Avenue Bridge north to Shiawassee Street Bridge). Funding for this project is from Clean Michigan Initiative grant. c. Proposed amendment number four, to our Combined Sewer Overflow Project, is to incorporate some well needed improvements to the Wastewater Treatment Plant, Tertiary Building. d. Attended a Press Conference, with 3`d graders,that brought together local schools to provide designs of their ideas of a cleaner, greener Lansing. These designs were put on banners to decorate the construction fencing. This is a great way to educate, and bring fun and color to downtown. 7) PENDING ITEMS: The following topics to be discussed next meeting: Election of officers, Wet Weather Program presentation, update on water main sidewalk damage on Jolly Road, list on the 37 miles of street improvements, discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. 8) COMMUNICATIONS: 9) OTHER: The meeting adjourned at 1:21 p.m. Respectfully submitted, Janette Tate, Recording Secretary 5;t PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 �._y (517)483-4455 FAX: (517)483-6082 i http:Hpublicservice.cityoflansingmi.com Virg Bernero,Mayor { May 14, 2009 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held April 9, 2009. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE APRIL 9, 2009 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, James Marshall, Shirley Rodgers, and Alfreda Schmidt ABSENT: Jessica Yorko STAFF: Chad Gamble, Scott House, and Victor Rose VISITORS: Harold Leeman 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:48 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Excused Absences: Jessica Yorko 2) APPROVAL OF BOARD MINUTES: March 12, 2009 March 12,2009 Mr. Marshall recommended the following revision: • Pg. 1, Approval of the Minutes for January 22, 2009: "Ms. Marshall" changed to "Mr. Marshall". Mr. Flechter recommended the following revision: • Pg. 1, Excused Absences: Add "Mr. Flechter" Ms. Schmidt moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for March 12, 2009, as amended. 3) PUBLIC COMMENTS: None 4) ACTION ITEMS: 11:59 a.m. Mr. Copedge arrived Mr. Gamble started with a brief overview of the Department's recommended Budget for Fiscal Year 2009-2010. • The Department started with a 5 million dollar deficit and was able to close that gap in a multitude of ways: A debt service payment was freed up by the general fund, approximately 1.4 million transferred to the sewage fund, slight increase in Act 51 monies, among other things. There is a structural problem with revenues in the sewage fund, and there will be more challenging times ahead. Public Service Board Page 2 April 9, 2009 • The LPD is forming a new program called "Weigh Master"that will help in the policing of our roads, and over weight vehicles that are causing damage to the roads. This program will greatly benefit the Public Service Department. • There is a ten percent reduction in the recycling fee. The Department is moving forward with the Single Stream Recycling, which is included in the recycling portion of the budget. The Board and the Department discussed the recommended Budget: • A fund balance is kept because it is important to keep a certain amount of funds available for emergencies. Some of these monies are being recommended, in this budget, to be used for road repair. • The Department is able to move funds interchangeably through major and local streets funds per a contract with the State of Michigan"Approved Asset Management Plan". • This year it has been recognized that the City has over 84 miles of streets that have a pacer rating of three or less. A brand new road has a pacer rate of ten and a road back to gravel has pacer rate of one. • The Board questioned the separation of Traffic and Street Budget. Currently they are separate yet the Charter states should be combined and possibly will be in the future. 12:40 p.m. Mr. House left • The capital improvement budget includes gap closer, and extending the sidewalks. • The department is down to the bare minimum with the elimination of jobs listed in the budget, but this will not compromise operations or any services. • Board would like a breakdown of the 37 miles of streets that will be improved. How much money we spend on major and local streets each year, and how much comes from the general fund. Mr. Flechter moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY, to approve the Department's recommended budget for fiscal year 2009. 12:54 p.m. Mr. Flechter left Mr. Bloomberg stated that he met with Mr. Gamble, along with Mr. Baerman, and Mr. Marshall to discuss goals, agenda items, division reports, etc: • Focus each meeting on one particular projector issue that concerns the Board and/or the Department. • Get a list together on important subject matters. • Streamline the Division reports. Public Service Board Page 3 April 9, 2009 Mr. Bloomberg would like priority lists of important subjects from each Board Member. 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: Operations and Maintenance Section: A written report was distributed. Ms. Schmidt and Ms. Rodgers would like less abbreviation and/or acronym usage, or at least identifying them appropriately. Ms. Rodgers proposed, at next meeting, to decide officially as a Board on how often the Division reports would be needed: monthly, quarterly, etc. DIRECTOR'S REPORT: Mr. Gamble gave a brief report on the meeting about Waverly Road Bridge. Discussion could possibly lead to contributions from Ingham County, Lansing Township and the City of Lansing to extend the sidewalk and maintain it. Other repairs to the Road are also being discussed. 7) PENDING ITEMS: The following topics to be discussed next meeting: Review Board Member's priority lists, breakdown on the 37 miles of street improvements, discuss Division Reports: streamline/frequency, update on water main sidewalk damage on Jolly Road, and continued discussion on Board goals, changing policies and scheduled meetings. 8) COMMUNICATIONS: Ms. Rodgers stated she met with Eric Hewitt, 1"ward Council Member, about the comments he made about being concerned for the I"ward as opposed to the entire City. He believes, because he was elected in the 1st ward,that has to be his primary concern for his constituency, but that does not eliminate his concern for the entire City. 9) OTHER: The meeting adjourned at 1:10 p.m. Respectfully submitted, Janette Tate, Recording Secretary 1 REGULAR MEETING BOARD OF PUBLIC SERVICE [ �� March 12, 2009 PRESENT: Paul Baerman, Dale Copedge, James Marshall, Shirley Rodgers, Alfreda Schmidt, and Jessica Yorko ABSENT: Ron Bloomberg, and Matt Flechter STAFF: Chad Gamble, Scott House, Dean Johnson, Andrew Kilpatrick, Victor Rose, and Paul Stokes VISITORS: None 1) CALL TO ORDER: Vice Chair Baerman called the meeting to order at 11:48 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Excused Absences: Ron Bloomberg and Matt Flechter 2) APPROVAL OF BOARD MINUTES: January 22, 2009 & February 12, 2009 January 22, 2009 Chair Bloomberg recommended the following revision: • Pg. 4, Para 2, Second line: "Dated" changed to "Scheduled". Ms. Schmidt moved, Mr. Marshall seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for January 22, 2009, as amended. February 12, 2009 Ms. Schmidt moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY,to approve the minutes submitted for February 12, 2009. 3) PUBLIC COMMENTS: None 4) ACTION ITEMS: The Board discussed their function as an advisory board, and how important it is for the Department to have information presented before decisions are made. Mr. Gamble stated that the Department tries to have information presented to the Advisory Board first, but also agreed in doing better in the future. Mr. Baerman volunteered (and offered to other Board Members to join him) to discuss with Department staff agenda items before the next meeting. Public Service Board Page 2 March 12, 2009 The Board had a short discussion about MDOT and the roundabout, but decided lobbying was not necessary at this time. 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. The Board advised the Department that a more simplified report would be more appropriate. Mr. Gamble suggested that they recreate the report and present it at the next meeting for approval. Mr. Marshall would like the heart of the maj or projects on the report, and detailed information on the stimulus package. Mr. Marshall questioned the Dunkel Road reconstruction, if it will be supervised by the City or MDOT. Mr. Johnson said both. Ms. Yorko asked if the Department has a master list of sidewalks being reconstructed. Mr. Gamble stated there is a list of complaints (sidewalks in very bad condition), and a list for gap closures, but not one for reconstruction. The Board and the Department had further discussion on sidewalk reconstruction: how the property owner is responsible for 50% of the cost and status of the water main damage to sidewalk on Jolly Road. Wastewater Treatment Plant: No written report was distributed. The Board decided that Wastewater information was not needed since it is so highly regulated. The information will only be available upon request. Solid Waste Section: Ms. Schmidt and Ms. Rodgers thanked the Division for the "Greensheet" flyers they sent out and thought they looked wonderful. Operations and Maintenance Section: A written report was distributed. Mr. Copedge stated he heard citizen complaints and experienced himself on how fast the plow trucks were driving and how far the snow was thrown as a result. Mr. Gamble stated in the future contact the Department or the Division immediately, because often times we are unaware of such complaints. DIRECTOR'S REPORT: Mr. Gamble stated the Department's budget will be presented in the next couple of weeks for the Board's review. Mr. Gamble presented "Lansing Now" flyer and an article on sewer/water "In It Together" to the Board. The Lansing Now flyer is to get timely information out to citizens. The article on sewer/water describes the City of Lansing coordinating work with the local Board of Water& Light and other utility agencies thru the major CSO abatement project. Public Service Board Page 3 March 12, 2009 Mr. Gamble announced last Monday night Council passed the Capital Improvement Program (CIP) Bond worth 20 Million dollars. Three million dollars will be used solely for local streets,titled Neighborhood Infrastructure Improvement Program (NIIP), for reconstruction, resurfacing, and/or rehabilitating over 7 miles of local streets. Mr. Gamble informed the Board that just yesterday the Department issued the request for proposals (RFP) for Single Stream Recycling. Storm Water Utility Bill SB 256: Mr. Gamble stated the concept of a storm water utility is an enterprise fund that could provide stable funding for stormwater operations and capital projects; i. e. CSO project. Many communities have a storm water fee because stormwater management has traditionally been among the most difficult programs for local governments to fund. Mr. Johnson added it's a legal way to relieve the sewer fund, that is (not) a tax, and has an opt-out clause. 12:47 p.m. Mr. Copedge left Andrew Kilpatrick presented the Walking/Bicycling Plan: Featuring "Complete Streets" which accommodate all road users. About"Complete Streets" • Roadways designed and operated to enable safe, attractive, and comfortable access and travel for all users. • Roads work for everyone—including drivers, transit users, pedestrians, and bicyclists, as well as seniors, children, and people with disabilities. • Create a sense of place, improve social interaction, and increase physical activity and property values. • Components might include sidewalks, bike lanes, crosswalks, wide shoulders, medians, bus pullouts, raised crosswalks, audible pedestrian signals, sidewalk bulb-outs, and more. Mr. Kilpatrick answers to the Board Members questions: This plan is not trying to stop vehicle travel or make every street a"Complete Street"; Current roads that are being looked at would not have to be widened; Resolution letters would be to Council. 1:24 p.m. Mr. Johnson left 7) PENDING ITEMS: The following topics to be discussed next meeting: Budget, engineering report, continued discussion on Public Service Board goals, review changing policies and scheduled meetings, and updates on Waverley Road Bridge and on water main in sidewalk. 8) COMMUNICATIONS: 9) OTHER: The meeting adjourned at 1:28 p.m. Respectfully submitted, Janette Tate, Recording Secretary 1V � PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com \\ G Virg Bernero,Mayor March 13, 2009 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held January 22, 2009 and February 12, 2009. Please place these minutes on file. a Rj Res ectfully submitted, Janette Tate Recording Secretary -=. � t� U Attachment . . d I I� �I "Equal Opportunity Employer" I REGULAR MEETING OF BOARD OF PUBLIC SERVICE February 12, 2009 PRESENT: Paul Baerman, Ron Bloomberg, and Alfreda Schmidt ABSENT: Dale Copedge, Matt Flechter, James Marshall, Shirley Rodgers, and Jessica Yorko STAFF: Chad Gamble, Scott House, Dean Johnson, Mike Sleep, and Paul Stokes VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 12:07 p.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Excused Absences: James Marshall, Shirley Rodgers, and Jessica Yorko 2) APPROVAL OF BOARD MINUTES: January 22, 2009 Chair Bloomberg recommended the following revision: • Pg. 4, Para 2, Second line: "Dated" changed to "Scheduled". With no quorum present, the Board deferred the approval of the minutes for next meeting. 3) PUBLIC COMMENTS: None 4) ACTION ITEMS: The Board and the Department had discussion on Budget Priorities: Streets, sidewalks, and recycle. The Board discussed briefly goals, policies, and scheduled meetings. The Board and the Department discussed changing the engineering report: Streamline and simplify, if all the detail was important, status of programs and projects only. Mr. Johnson would like to create a new report for the Board's approval. Mr. Bloomberg suggested further discussion on this topic at next meeting. The Board and the Department had discussion on the roundabout(American Road and Cedar Street): Functionality, more safe, still in the planning, no budget (monies) at this time. Public Service Board Page 2 February 12, 2009 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: The Board and the Department discussed the massive warnings for sidewalk clearing that were issued recently. The City is in the process of trying to pass an ordinance (which is presently before Council) that would let the City clean the sidewalk if the owner doesn't in a reasonable amount of time and then charge the owner the cost. The ordinance would include everyone including businesses. Operations and Maintenance Section: A written report was distributed. 6) DIRECTOR'S REPORT: Mr. Gamble handed out City of Lansing Proposed TIP STP Projects (2010-2013), and briefly discussed the projects on the list. The Board and the Department discussed the Stimulus Package American Recovery and Reinvestment Act (ARRA) projects listed. Stimulus monies will go directly to MPO's (Metropolitan Planning Organization). Ms. Sclunidt pleaded with the Department to fix Shubel Street. Mr. Johnson stated unfortunately there is zero money budgeted for local streets, and Federal funds include major streets only. Mr. Baerman stated the temporary patch done on his street (skin patch) made a significant difference, and wondered if more roads including Shubel Street could have this skin patch done. Mr. Gamble stated it is going to get worse before it gets better, that the funding mechanism is a problem. 7) PENDING ITEMS: The following topics to be discussed next meeting: Budget Priority recommendations, engineering report, continued discussion on Public Service Board goals, review changing policies and scheduled meetings, and discuss lobbying MDOT on roundabout. 8) COMMUNICATIONS: 9) OTHER: The meeting adjourned at 1:33 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE January 22, 2009 PRESENT: James Marshall, Shirley Rodgers, Matt Flechter, Ron Bloomberg, Alfreda Schmidt, Jessica Yorko, Dale Copedge, and Paul Baerman ABSENT: None = STAFF: Dean Johnson, Chad Gamble, Scott House, Victor Rose, and Paul Stokes -� VISITORS: None CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:46 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. APPROVAL OF BOARD MINUTES: November 13, 2008 Per Mr. Morofsky request, Mr. Gamble recommended the following revision: • Pg 2, Para 5, Second line: "that it is closed down every winter" changed to "if it will be closed down in the winter". Mr. Marshall recommended the following addition: • Pg. 1, Engineering Section, Second sentence: "Mr. Marshall started the discussion of the Engineering Division Status Report and Referred to Mr. Johnson any requests the board may have for additional details and clarifications." Ms. Rodgers recommended the following revision: • Pg 2, Para 5, Third line: "Ms. Rodgers will discuss at Lansing Township meeting" changed to "Ms. Rodgers will discuss at Ingham County Road Commission meeting". Ms. Rodgers moved, Ms. Baerman seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for November 13, 2008, as amended. APPROVAL OF BOARD MINUTES: December 11, 2008 Chair Bloomberg recommended the following revisions: • Pg. 1, Excused Absences add: "Dale Copedge" • Pg 2, Para 3, Second line: "plan to on the" changed to "plans to at its" • Pg. 2, Action Items, letter C: "City" changed to "Department" Public Service Board Page 2 January 22, 2009 • Pg. 3, Para 1, First line: "City" changed to "Department" • Pg. 3, Para 1, Second Line: "Streets" changed to "streets" • Pg. 3, Para 2, First Line: "City" changed to "Department" • Pg. 3, Para 3, Second Line: "Budge" changed to "Budget" • Pg. 3, Para 3, Third Line: "Goals" changed to "goals" Ms. Schmidt moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for December 11, 2008, as amended. PUBLIC COMMENTS: None 4) ACTION ITEMS: A. APPROVAL OF ANNUAL REPORT: The Board and the Department briefly discussed the Public Service Department Annual Report. Mr. Johnson handed out replacement pages to the draft annual report. The Board discussed a few revisions and an addition to their draft Board of Public Service Letter. Ms. Baerman moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the Public Service Board Annual Report, as amended, and the Board of Public Service Letter, as amended. 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Mr. Johnson handed out amended TIP Projects (2008-2011) and the proposed TIP Projects (2010-2013). Bolded projects listed on hand outs are part of the Stimulus Package American Recovery and Reinvestment Act(ARRA). The Board and the Department had the following discussion in regards to the Stimulus Package, dealing with streets. a. The Board discussed cost matching on stimulus projects—according to the Department projects are 100% construction funded but engineering is not covered. b. The Board suggested including more roads that require minimal or no engineering cost, more residential—It is the Department's understanding that only major streets are eligible. The Board recommended that the Department look into whether there may be exceptions. c. The Board reported Shubel Street, which feeds Mt. Hope School is in really bad shape. A discussion ensued on road evaluation for selection on the TIP. The Department stated they are doing the best they can with limited funding, as many Public Service Board Page 3 January 22, 2009 roads are in bad shape after last year's spring break-up. They try to reach the most drivers by working on higher volume/major streets. d. The Board asked if taking advantage of this stimulus package (funds) would postpone other needed projects—the Department stated not much local monies to move forward with, without the Federal Funding. e. The Board questioned if adjacent roads could be figured into the cost when doing a major street—the Department stated it could. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: The Board had discussion on the following: a. Observing more public awareness in recycling b. The successful December event- Electronic Recycling Operations and Maintenance Section: A written report was distributed. Ms. Rodgers stated as the Division Officer, she met with Mr. House and Mr. Rose to discuss the divisions report. Ms. Rodgers feels the report already meets the needs of the Public Service Board, the way it currently is formatted. Ms. Rodgers also discussed with the Division staff road priorities (fixing and maintaining), and the need to promote women and minorities within the division. 6) DIRECTOR'S REPORT: Mr. Gamble shared pictures and information with the Board on the CMI Grant Work. Mr. Gamble stated the Department is hopeful to get the primary budget completed tomorrow. Mr. Gamble gave information on the status of CSO project. The Board discussed briefly parts of the Stimulus Package unrelated to transportation. Mr. Gamble assured the board that the City is working very hard on lists for all areas of the Stimulus Package. 12:57 p.m. Mr. Copedge left 7) PENDING ITEMS: The following topics to be discussed next meeting: Budget Priority recommendations, receive list of Stimulus Projects, continued discussion on Public Service Board goals, review changing policies and scheduled meetings, and discuss lobbying MDOT on roundabout. Public Service Board Page 4 January 22, 2009 8) COMMUNICATIONS: Ms. Rodgers announced copies of the Transportation Planning Process and Public Involvement pages are available for the Board. Ms. Rodgers announced the Ingham County Road Commissioners is widely publicizing its stimulus list. They are committed to the public involvement process, and she hopes the City will also publicize its list. Ms. Yorko announced and handed out flyers to the Board of the Non-Motorized Network Planning Sessions: Scheduled March 3-7, more information on locations at next meeting. A Non-Motorized network is an interconnected system of walkways and bikeways that safely accommodates and expedites travel by foot, bike, and other non-motorized modes. 9) OTHER: The meeting adjourned at 1:13 p.m. Respectfully submitted, Janette Tate, Recording Secretary