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HomeMy WebLinkAbout2010 Public Service Board Minutes FINAL REGULAR MEETING OF BOARD OF PUBLIC SERVICE DECEMBER 9, 2010 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Rory Neuner, Shirley Rodgers, and Alfreda Schmidt ABSENT: Matt Flechter, and James Marshall STAFF: Chad Gamble, Scott House, and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:45 a.m., at the Lansing Public Service '-- Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Matt Flechter, and James Marshall 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: October 14, 2010 Ms. Schmidt moved, Ms. Neuner seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for October 14, 2010. November 4, 2010 Ms. Rodgers recommended the following revision: • Pg. 2, Director's Report, last Para, first line: "change words between informed and to" from "the members that Main Street is changing names"to "that council has approved changing the name for Main Street". Chair Baerman recommended the following revision: • Pg. 1, Call to Order, Excused Absences: Add "Dale Copedge" Mr. Bloomberg moved, Ms. Neuner seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for November 4, 2010, as amended. 11:51 a.m. Mr. Copedge arrived 4) ACTION ITEMS: The Board reviewed and approved next years scheduled meetings. Ms. Schmidt moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY, to approve the Board of Public Service Meeting Schedule for 2011. Public Service Board Page 2 December 9, 2010 The Board reviewed, revised and approved their budget priorities. Mr. Copedge moved, Ms. Neuner seconded, MOTION CARRIED UNANIMOUSLY, to approve the Board of Public Service Budget Resolution. 51 COMMUNICATIONS: None 6) REPORT OF OFFICERS: Capital Area Recycling Recygling and Trash (fortnerly Waste Reduction Services): A written report was distributed. Mr. House gave a brief verbal update on Capital Area recycling and Trash (CART) and, announced that Single Stream Recycling has been a big hit, recycling percentages has gone up. 12:45 p.m. Ms. Rodgers left 7) DIRECTOR'S REPORT: Mr. Gamble gave a power point presentation on Interactive Financial Planning a total financial management system by Red Oak Consulting a Division of Malcolm Pirnie. 1:00 p.m. Mr. Copedge left There was some discussion following the presentation on the sewer rates. 1:10 p.m. Mr. House and Mr. Rose left Ms. Neuner announced that she is an appointee to the States Complete Street Advisory Council and the meetings start next week. She will be happy to give updates on important matters in relation to the Board of Public Service. Mr. Gamble announced that a news letter will be going out shortly to the neighborhood leaders about the new snow program, and recommendations on setting up a network of people to help look after those who cannot clear their sidewalks. Mr. Gamble stated he was invited to the National CSO summit in Cincinnati, Ohio. It is a summit which takes the Wet Weather Program to a national level. 8) OTHER BUSINESS: a. Topics for fixture meetings i. Single Stream Recycling ii. Local Street Improvement iii. Procedure for projects that qualify for multiple funding sources iv. Green Design V. Wet Weather Project vi. Sidewalks Public Service Board Page 3 December 9, 2010 9) PENDING ITEMS: The meeting adjourned at 1:23 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE NOVEMBER 4, 2010 PRESENT: Paul Baerman, Ron Bloomberg, Matt Flechter, and Rory Neuner ABSENT: Dale Copedge, James Marshall, Shirley Rodgers, and Alfreda Schmidt STAFF: Chad Gamble, and Paul Stokes VISITORS: None 1) CALL TO ORDER: With no quorum present, Chair Baerman called the meeting of the whole to order at 11:58 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Dale Copedge, Shirley Rodgers, and Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: October 14, 2010 With no quorum present, the Board deferred the approval of the minutes to next meeting. 4) ACTION ITEMS: The members reviewed the proposed schedule for meetings in 2011, and it will be included on the agenda at next meeting, for approval. 51 COMMUNICATIONS: None - 6) REPORT OF OFFICERS: - Wastewater Treatment Plant: A written report was distributed. Mr. Stokes gave a verbal brief update on the following issues: Odor complaints Tertiary Project Final Tank Replacement Completion of Screen Building Project Approval to fill some vacant jobs Mr. Baerman questioned why the plant was expanding when the flow coming in is decreasing. Mr. Gamble stated it is because the plant has to meet the requirements of the state, which requires the plant to handle the 25 year 24 hour storm event. Public service Board Page 2 November 4, 2010 12:15 p.m. Mr. Flechter arrived Mr. Stokes stated in the last two to three years the only violations have been due to overflows only. 7) DIRECTOR'S REPORT: The members discussed and listed out ideas for their Budget Priorities: a. Recycling and Education b. Gap Closure and Sidewalks Maintenance c. Local Streets d. CSO e. Staffing Chair Baerman and Vice Chair Bloomberg will put together a proposed resolution for the board's approval at next meeting. 12:53 p.m. Ms. Neuner left Mr. Gamble wore to the meeting a high visibility class 2 safety t-shirt, intact with safety tap, and adorned with the City logo and Public Service printed on the back. Mr. Gamble was proud to announce that the shirts were made for all employees of the Public Service Department. Two other divisions joined the Public Service Department recently and the idea was to have something that joined everyone together in our department and to thank them for their hard work and dedication. This shirt is safety rated and can be worn just like the rated safety vest. Mr. Gamble gave a brief update on the Waverly Road Sidewalk agreement/discussions with Lansing Township. Mr. Gamble informed that Council has approved changing the name for Main Street to Malcolm X Street and there is no funding to change those Street signs. There was some discussion that followed. S) OTHER BUSINESS: a. Topics for future meetings i. Single Stream Recycling ii. Local Street Improvement iii. Procedure for projects that qualify for multiple funding sources iv. Green Design V. Wet Weather Project vi. Sidewalks 9) PENDING ITEMS: The meeting adjourned at 1:1 S p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE OCTOBER 14, 2010 PRESENT: Paul Baerman, Dale Copedge, Rory Neuner, Shirley Rodgers, and Alfreda Schmidt L__., ABSENT: Ron Bloomberg, Matt Flechter, and James Marshall rm> STAFF: Dean Johnson VISITORS: None 1) CALL TO ORDER: . Chair Baerman called the meeting to order at 11:49 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg, Matt Flechter, and James Marshall 2) CITIZEN COMMENTS: None 11:52 a.m. Ms Rodgers arrived 3) APPROVAL OF BOARD MINUTES: September 9, 2010 Ms. Rodgers recommended the following revision: • Pg. 2, Bullet Point 3: "remove the whole bullet point" Ms. Schmidt moved, Mr. Copedge seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for September 9, 2010, as amended. 4) ACTION ITEMS: Chair Baerman reminded everyone that next month meeting is one week earlier then usually, on November 0', since the 11th is a City recognized Holiday, Veteran's Day. 5) COMMUNICATIONS: The Board received a letter from Elva Reyes, Chair for Lansing for Cesar E. Chavez, thanking them for their recent resolution to support the efforts of honoring Cesar Estrada Chavez. 6) REPORT OF OFFICERS: Wastewater Treatment Plant: A written report was distributed. Public Service Board Page 2 October 14, 2010 Chair Baerman would like to move Wastewater discussion to next month meeting since Mr. Stokes and Mr. Flechter were not in attendance. 7) DIRECTOR'S REPORT: Mr. Baerman stated that Mr. Gamble would like the Board to begin prioritizing budget items and be ready to discuss at next board meeting. Ms. Schmidt would like to add a discussion on sewer rate increase to the agenda for December's board meeting. Mr. Copedge would like statistical information before that meeting such as is there a drop in water usage, and if so what percentage is the drop and what caused the drop commercial/foreclosure/wells, etc. Mr. Johnson provided the following documentation to the Board: Ordinance #1161 Snow/ice removal, Greensheet pamphlet, and Capital Area Recycling and Trash Flyer. Mr. Johnson discussed needing to increase the funding for Sewer Maintenance on the existing system. There was discussion on insurance for sewer back-up, and Public Act 222. 12:24 p.m. Mr. Copedge left Mr. Johnson gave the Board Members a brief update on the Single Stream Recycling. 12:32 p.m. Ms. Neuner left Mr. Johnson stated Snow/ice Removal Ordinance will be voted on November 1 st. The Board Members discussed their concern over the ordinance. Mr. Johnson addressed their concerns, and believes this is the only way to enforce clean sidewalks. Mr. Johnson stated the requirement is to keep the sidewalk clean of snow and/or ice all the time except during a snow storm event and 24 hours after. Ms. Rodgers wants the sky walk landings moved up on the priority list to clear. Mr. Johnson believes it has already been done. 8) OTHER BUSINESS: a. Topics for future meetings i. Single Stream Recycling ii. Local Street Improvement iii. Procedure for projects that qualify for multiple funding sources iv. Green Design V. Wet Weather Project vi. Sidewalks 9) PENDING ITEMS: The meeting adjourned at 1:04 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com q _U Virg Bernero,Mayor December 13, 2010 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held December 9, 2010. Please place these minutes on file. Respectfully submitted, anette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE SEPTEMBER 9, 2010 PRESENT: Paul Baerman, Dale Copedge, Matt Flechter, James Marshall, Rory Neuner, Shirley Rodgers and Alfreda Schmidt ABSENT: Ron Bloomberg STAFF: Chad Gamble, and Dean Johnson VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:50 a.m., at the Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg Ms. Schmidt asked for a suspension of the rules to add a discussion of the snow removal policy and the recent article that appeared in the Lansing State Journal. The Board approved the changed to the Agenda. 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: August 12, 2010 Ms. Rodgers moved, Mr. Flechter seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for August 12, 2010, as presented. 4) ACTION ITEMS: None 5) REPORT OF OFFICERS: Engineering Section: Mr. Johnson reported the following: • The Public Service Department hired a consultant to review the CSO, SSO, and Storm Water Programs to develop a plan under one umbrella. A draft report should be finalized within the next few weeks. Final approval will come from the State. The final draft will be presented to the Board. • North Cambridge Drive: Ms. Rodgers asked if the event was due to a manufacturer error or if the pipe was damaged during installation. Mr. Johnson explained that an inspection revealed that the pipe was crushed. It was decided to have the pipe lined. Mr. Gamble reported that an agreement was reached with Public Service Board Page 2 September 9, 2010 the contractor. It can't be confirmed how the damage occurred, either by compacting or by the pipe layer. It was decided to line the pipe and perform spot repairs. A discussion ensued. • Mr. Marshall asked the status of STP projects and Grand Avenue Streetscape and wondered if the south side of Lansing was part of the Stimulus program to meet sidewalk ADA requirements. Mr. Marshall also asked the status of bridge inspections. Mr. Johnson explained that the critical bridges are replaced by the local bridge funding program. Inspection has to occur prior to submitting an application for funding. • Ms. Neuner asked if the gap between Cedar and Larch will be repaired. Mr. Johnson replied that it would not be done due to underground pipes. Mr. Johnson explained that the City received $405,000 left over from TIP and stimulus money. These funds will be used to repair Jolly Road between Cedar and Miller. Mr. Gamble complemented Mr. Johnson and Ms. Dykema for their quick efforts to get this project ready in one week. • Ms. Rodgers asked that the trees on Jolly Rd. be trimmed during 2011 road construction. • Sidewalk improvements—Ms. Rodgers asked if the City considers public input when identifying sidewalk improvements. Mr. Johnson noted that usually, those identified that are in the worst condition are repaired first. Input from the pubic is definitely considered when identifying the most serious problems. A discussion ensued regarding the resolution to create bike paths and install bike racks. 6) DIRECTOR'S REPORT: Mr. Gamble reported the following: • Work on the tertiary building is progressing very well. 12:40 Mr. Copedge arrived. • Ms. Schmidt said that Shubel Street looks beautiful and gave many thanks for the reconstruction efforts. • Mr. Gamble invited board members to attend a press conference being held September 13 at the Transfer Station located at the Operations and Maintenance facility. The purpose of the event is to announce the new Single Stream Recycling Program. Marketing kits with be sent to neighborhood groups. • Mr. Baerman asked for more information regarding the sewer that collapsed on N. Cambridge and if there is any sewer repair funds available. Mr. Copedge asked about the integrity of the other lines. Public Service Board Page 3 September 9, 2010 • Mr. Gamble reported that the new version of the sidewalk snow plowing ordinance was passed by the Public Service Committee. Next, the issue will go to the Committee of the Whole for consideration. Members asked about the process. Mr. Gamble noted that the department will need to develop procedures and that the City has received a MEMIA grant to help educate the public. A discussion ensued. 1:35 p.m. Mr. Gamble left the meeting to attend to other obligations. 7) OTHER BUSINESS: None 8) COMMUNICATIONS: None 9) PENDING ITEMS: a. Single Stream Recycling b. Local Street Improvement C. Procedure for projects that qualify for multiple funding sources d. Green Design e. Wet Weather Project f. Sidewalks The meeting adj ourned at 1:3 8 p.m. Respectfully submitted, Faith Rach, Administrative Aide ~ PUBLIC SERVICE DEPARTMENT 732 City Hall ,., 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor October 19, 2010 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held September 9, 2010. Please place these minutes of file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue i Lansing, Michigan 48933 (517)483-4455 T FAX: (517)483-6082 �t http://publicservice.cityoflansingmi.com Virg Bernero,Mayor October 12, 2010 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held August 12, 2010. Please place these minutes of file. Respectfully submitted, dc��U-)&j Janette Tate Recording Secretary Attachment _i "Equal Opportunity Employer" I h REGULAR MEETING OF BOARD OF PUBLIC SERVICE AUGUST 12, 2010 PRESENT: Ron Bloomberg, Paul Baerman, Matt Flechter, James Marshall, Rory Neuner, Shirley Rodgers and Alfreda Schmidt ABSENT: Dale Copedge STAFF: Chad Gamble, Scott House, and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:56 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: July 8,2010 Ms. Schmidt recommended the following revision: Pg. 2, Director's Report, Para. 2: "selected" changed to "recommended" Mr. Bloomberg recommended the following revision: • Pg. 3, Communications, Sent.3: Remove ", to approve the action item" Mr. Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for July 8, 2010, as amended. 12:00 p.m. Mr. Flechter arrived 4) ACTION ITEMS: Prior to the meeting the board members welcomed new member Rory Neuner. The Board discussed the letter they received from Elva Reyes, Chair for The Lansing for Cesar E. Chavez Committee. It was discussed that the City Counsel offered an alternative location which is lot 56, East Grand River Avenue parking lot, right at the Turner Street intersection, is where thousands celebrate the festivals of the sun and moon. It's a gateway to the Lansing's River Trail and Brenke Fish Ladder. Ms Schmidt would like it documented that William Brenke name should remain untouched at the entrance to the fish ladder, as his dedication should continue to be honored. Ms. Rodgers moved to support City Counsels efforts in a compromise of developing a suitable location for Public Service Board Page 2 August 12, 2010 Memorial of Cesar E. Chavez, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY. Chair Baerman will create a letter to Ms. Reyes informing her of the resolution. 5) REPORT OF OFFICERS: Engineering Section: No written report was distributed. Mr. Gamble gave a brief updated on street construction. Mr. Baerman informed the department of a major drainage issue on Edgewood Boulevard, in front of the townhouses. Mr. Gamble believes the department is already looking into it. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: A written report was distributed. Operations and Maintenance Section: A written report was distributed. Mr. Gamble informed the board of the great job the administrators of Operations and Maintenance are doing with all the recent changes to that division. 6) DIRECTOR'S REPORT: Mr. Gamble discussed briefly the mailing sent out on Sewer System Evaluation Project. Mr. Baerman wanted the board to take note that Tetra Tech and C2AE will be asking these citizens for access to their homes to run these tests. Ms. Schmidt stated Todd Street was left in poor condition after CSO project was done, and wondered if contractors were responsible for resurfacing it. Mr. Gamble will check on this issue. Mr. Gamble again addressed the board with the need for sidewalk infrastructure improvements. Ms. Rodgers and Mr. Baerman voiced their concerns against the millage. The Board decided to continue their efforts in supporting sidewalk funding but not necessarily through a millage. 1:35 p.m. Mr. Gamble left 7) OTHER BUSINESS: a. Topics for future meetings i. Single Stream Recycling ii. Local Street Improvement iii. Procedure for projects that qualify for multiple funding sources iv. Green Design V. Wet Weather Project vi. Sidewalks S) COMMUNICATIONS: Public Service Board Page 3 August 12, 2010 9) PENDING ITEMS: November Board meeting to be announced - will be on the 4th same time and place. The meeting adjourned at 1:36 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE JULY 89 2010 PRESENT: Ron Bloomberg, Paul Baerman, Matt Flechter, James Marshall, Shirley Rodgers and Alfreda Schmidt ABSENT: Dale Copedge STAFF: Chad Gamble, Scott House, Dean Johnson, and Victor Rose �?2 _._ � VISITORS: None 1) CALL TO ORDER: - Chair Baerman called the meeting to order at 11:45 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Dale Copedge 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: May 13, 2010 At the June meeting, Mr. Marshall recommended the following revision: • Pg. 1, Report of Officers, Eng. Sec, Para. 1, End of Para., Add: ", and noted a correction on the Engineering Report." At the June meeting, Mr. Bloomberg recommended the following revision: • Pg. 1, Appr. of Board Min., Para. 1, Before Ms. Rodgers, Add: "At the April meeting," Ms. Schmidt moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for May 13, 2010, as amended. June 10, 2010 Ms. Rodgers recommended the following revision: • Pg. 1, Approval of Board Minutes, last sent.: "for" change to "to" • Pg. 1, Action Items, Members: Lowercase (M) on members • Pg. 1, Director's Report, Add: "s"to Members • Pg. 1, Director's Report, 2nd line: "to thank them" changed to "as a thank you" • Pg. 1, Director's Report, 2❑d line: "there" changed to "their" • Pg. 2, Para 3, 1"line: "questioned" changed to "asked" • Pg. 2, Para 3, 3`d line, Add: "ed"to the word question • Pg. 2, Para 3, 3`d line, Millage: Lowercase (M) on Millage • Pg. 2, Para 3, 3`d line, Remove: comma after Sales" • Pg. 2, Para 3, 4th line: "Cities" changed to "City's" • Pg. 2, Para 3, last line: "that are selling now" changed to "sales" • Pg. 2, Para 3, last line, Remove: "al" from economical • Pg. 2, Remove: second Mr. Rose Left Public Service Board Page 2 July 8, 2010 • Pg. 2, Para 4, 2nd line: "in" changed to "at" Mr. Baerman recommended the following revision: • Pg. 2, Para. 3, Sent. 2, after "of a" add: "report titled" • Pg. 2, Para. 3, Sent. 2, Add parenthesis around "Sidewalk Millage Analysis 2010" Ms. Schmidt moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for June 10, 2010, as amended. 4) ACTION ITEMS: Election of Officers: Ms. Rodgers nominated current elected positions to stay the same (status quo), Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, for the following elected positions. Chairperson: Mr. Baerman Vice Chairperson: Mr. Bloomberg Officers: Officer of Engineering Division: Mr. Marshall Officer of Wastewater Division: Mr. Flechter Officer of Solid Waste Section: Ms. Schmidt Officer of 0 & M Division: Ms. Rodgers 12:02 p.m. Mr. Bloomberg arrived The Department and the Board discussed supporting a possible sidewalk millage. After extensive discussion Mr. Bloomberg moved to support the department in moving forward to place a sidewalk millage on a ballot for citizens to vote on, Ms. Schmidt seconded, vote was 4 (yes) to 2 (no), MOTION DID NOT PASS. 5) DIRECTOR'S REPORT: Mr. Gamble discussed the new work schedules in each division, to support the 36 hour work week, which was created to accommodate 26 furlough days for the fiscal year. Mr. Gamble stated that a contractor was recommended for the new Single Stream Recycling. Mr. Gamble announced that a new Logo was selected for Waste Reduction Services. Mr. Gamble asked the Board for their approval in streamlining the division reports to accommodate the shorter work weeks. The Board suggested rotating reports from each division. 6) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: A written report was distributed. Public Service Board Page 3 July 8, 2010 Operations and Maintenance Section: A written report was distributed. 7) OTHER BUSINESS: a. Topics for future meetings i. Single Stream Recycling ii. Local Street Improvement iii. Procedure for projects that qualify for multiple funding sources iv. Green Design V. Wet Weather Project vi. Sidewalks 8) COMMUNICATIONS: Ms. Schmidt moved to place the letter, Lansing for Cesar E. Chavez, on the agenda as an action item at the next meeting, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY. 9) PENDING ITEMS: The meeting adjourned at 1:53 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 -4455 (517)483 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor August 18, 2010 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held July 8, 2010. Please place these minutes of file. Respectfully submitted, (:�" _r Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE JUNE 109 2010 PRESENT: Ron Bloomberg, Matt Flechter, James Marshall, and Alfreda Schmidt ABSENT: Paul Baerman, Dale Copedge, and Shirley Rodgers STAFF: Chad Gamble, Dean Johnson, Victor Rose, and Paul Stokes VISITORS: None 1) CALL TO ORDER: With no quorum present, Vice Chair Bloomberg called the meeting of the whole to order at 12:22 p.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman, Dale Copedge, and Shirley Rodgers 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: May 13, 2010 Mr. Marshall recommended the following revision: • Pg. 1, Report of Officers, Eng. Sec, Para. 1, End of Para., Add: ", and noted a correction on the Engineering Report." Mr. Bloomberg recommended the following revision: • Pg. 1, Appr. of Board Min., Para. 1, Before Ms. Rodgers, Add: "At the April meeting," With no quorum present, the Board deferred the approval of the minutes to next meeting. 4) ACTION ITEMS: Before the meeting, Paul Stokes guided the Board members on a tour of the newly completed Screen Building. Mr. Bloomberg announced that next meeting will be the Election of Officers and for Members to be prepared to volunteer and/or vote for positions. 5) DIRECTOR'S REPORT: Mr. Gamble gave the Board Members an invitation to attend a Lugnuts Game, in the City Suite, on Wednesday, July 21 s', as a thank you for all their hard work and dedication. Public Service Board Page 2 June 10, 2010 Mr. Gamble announced the City is changing the work hours of employees. He presented a document showing a new schedule for Waste Reduction Services, which changes from a five day collection to a four day collection. Mr. Gamble asked for the Boards opinion on picking a logo for Waste Reduction Services. 12:40 p.m. Mr. Rose left Mr. Gamble asked the Board if they would support a Sidewalk Millage. He presented a draft copy of a report titled"Sidewalk Millage Analysis 2010" for their review. The Board questioned why a millage instead of a"Point of Sale"to fund sidewalks. Mr. Gamble answered that it would currently be hard to fund or even estimate the City's portion, and there is little to no profit from home sales in this economic time. The Board and the Department had further questions and discussion on a Sidewalk Millage, which will continue at the next meeting. 12:53 p.m. Mr. Gamble left 6) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Mr. Johnson announced that the Engineering Division will be working 36 hours a week (Monday thru Thursday) beginning July lst. This is being done to achieve the required 10% salary reductions for all City employees except for emergency personnel (Police and Fire Departments). Ms. Schmidt questioned when the repairs to Shubel Street would start. Mr. Johnson stated he did not know exactly when, but it is scheduled for this summer. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: A written report was distributed. Operations and Maintenance Section: A written report was distributed. Mr. Flechter asked if the roll out for Single Stream Recycling was still scheduled for July I". Mr. Johnson stated he did not know. 7) OTHER BUSINESS: a. Topics for future meetings i. Sidewalks ii. Single Stream Recycling iii. Local Street Improvement iv. Procedure for projects that qualify for multiple funding sources V. Green Design vi. Wet Weather Project Public Service Board Page 3 June 10, 2010 8) COMMUNICATIONS: 9) PENDING ITEMS: a. Organization and Election of Officers—meeting of July 8, 2010 The meeting adjourned at 1:02 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE MAY 139 2010 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, James Marshall, and Alfreda Schmidt ABSENT: Shirley Rodgers STAFF: Chad Gamble, Scott House, Dean Johnson, and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:49 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Shirley Rodgers 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: March 11, 2010 At the April meeting, Ms. Rodgers recommended the following revision: • Pg. 1, Action Items, Para. 3, First line: "to" changed to "for" Mr. Bloomberg moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for March 11, 2010, as amended. April 8, 2010 Mr. Bloomberg recommended the following revision: • Pg. 1, Call to Order: Change to reflect a meeting of the whole. • Pg. 1, Approval of Board Minutes: Remove the approval and reflect no quorum. Mr. Bloomberg moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for April 8, 2010, as amended. 4) ACTION ITEMS: 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Mr. Marshall had a few questions on the engineering report. Mr. Johnson answered those questions, and noted a correction on the Engineering Report. Public Service Board Page 2 March 13, 2010 11:59 a.m. Mr. Copedge arrived Wastewater Treatment Plant: No written report was distributed. Mr. Flechter asked for a verbal report. Mr. Gamble gave brief update on projects. Mr. Gamble stated he would schedule the Board to take a tour of the nearly completed Screen Building at the next meeting. The Board requested that a written report be presented, when issue of importance arise. Solid Waste Section: A written report was distributed. Mr. Gamble stated the Department is still scheduled to roll out the plan for Single Stream Recycling on July 1 st. Operations and Maintenance Section: A written report was distributed. 6) DIRECTOR'S REPORT: Mr. Gamble gave the Board information on the consolidation of Departments. 12:44 p.m. Mr. Johnson left 12:52 p.m. Mr. Copedge left Ms. Schmidt stated it would be nice to have information before hand so the Board can lend their support and/or advice. Mr. Gamble explained to the Board the funding associated with the Tertiary Building Project. 7) OTHER BUSINESS: a. Topics for future meetings i. Sidewalks ii. Single Stream Recycling iii. Local Street Improvement iv. Procedure for projects that qualify for multiple funding sources V. Green Design vi. Wet Weather Project 8) COMMUNICATIONS: 9) PENDING ITEMS: a. Organization and Election of Officers—meeting of July 8, 2010 The meeting adjourned at 1:13 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 7th Floor City Hall 1 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 1 F: (517)483-6082 www.lansingmi.gov/pubsery Virg Bemero,Mayor July 13, 2010 I I"kii Mr. Chris Swope �/!'°`��.�.• City Clerk City Hall CLEANER Lansing, Michigan R EE N ER RE: Board of Public Service: Approved Minutes Dear Mr. Swope: 11,Uriited States° ►ensus Attached are approved minutes from the Board of Public Service meeting held 2010 May 13, 2010 and June 10, 2010. S IN OUR HANDS Please place these minutes on file. Res zectfully submitted, -- Janette Tate Recording Secretary Attachment ;•1 S 1 PUBLIC SERVICE DEPARTMENT 7th Floor City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 1 F:(517)483-6082 wvwv.lansingmi.gov/pubsery Virg Bernero,Mayor May 13, 2010 1 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: ,*United States �.ensus Attached are approved minutes from the Board of Public Service meeting held Apri18, 2010.2010 "S IN OUR HANDS Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment 61 4 REGULAR MEETING OF BOARD OF PUBLIC SERVICE APRIL 8, 2010 PRESENT: Paul Baerman, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: Ron Bloomberg, Dale Copedge, and James Marshall STAFF: Chad Gamble, and Victor Rose VISITORS: None 1) CALL TO ORDER: With no quorum present, Chair Baerman called the meeting of the whole to order at approximately 11:49 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg, Dale Copedge, and James Marshall 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: March 11,2010 Ms. Rodgers recommended the following revision: • Pg. 1, Action Items, Para. 3, First line: "to" changed to "for" With no quorum present, the Board deferred the approval of the minutes for next meeting. 4) ACTION ITEMS: Mr. Gamble gave a Wet Weather presentation to the Board. Some of the highlights of the presentation are as follows: Footing Drains, Acronyms, Clean Water Act, Michigan Department of Natural Resources & Environment (MDNRE) requirements, Storm Water, Combined Sewer Overflow (CSO), Sanitary Sewer Overflow(SSO), Back-ups, 25-year 24-hour Storm Event, Case Study (Analysis), and Summary. Following the presentation was a question and answer period, and further discussion. 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: A written report was distributed. Public Service Board Page 2 April 8, 2010 Operations and Maintenance Section: A written report was distributed. 6) DIRECTOR'S REPORT: 7) OTHER BUSINESS: a. Topics for future meetings i. Wet Weather Project ii. Sidewalks iii. Single Stream Recycling iv. Local Street Improvement V. Procedure for projects that qualify for multiple funding sources vi. Green Design 8) COMMUNICATIONS: 9) PENDING ITEMS: a. Organization and Election of Officers—meeting of July 8, 2010 The meeting adjourned at approximately 1:20 p.m. Respectfully submitted, Janette Tate, Recording Secretary y S 1 N PUBLIC SERVICE DEPARTMENT C 7th Floor City Hall 124 West Michigan Avenue Lansing, Michigan 48933 b (517)483-4455 1 F: (517)483-6082 www.lansingmi.gov/pubsery �CI31G Virg Bernero,Mayor of April 15, 2010 y ; LliMr. Chris Swope ;..)�:''"• :; City Clerk - �n City Hall - LIt Vk Lansing, Michigan 421RE E Zll-141 E n RE: Board of Public Service: Approved Minutes Dear Mr. Swope: +United States° Attached are approved minutes from the Board of Public Service meeting held �,ensus Marche, 2010.2010 l/ "S IN OUR HANDS Please place these minutes on file. Respectfully submitted, .—LL— 14k�� Janette Tate Recording Secretary Attachment REGULAR MEETING OF BOARD OF PUBLIC SERVICE MARCH 11, 2010 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, James Marshall, Shirley Rodgers, and Alfreda Schmidt ABSENT: Matt Flechter STAFF: Chad Gamble, Scott House, Dean Johnson, and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:49 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: January 14, 2010 Mr. Bloomberg moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for January 14, 2010. February 11, 2010 Mr. Bloomberg moved, Mr. Copedge seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for February 11, 2010. 4) ACTION ITEMS: The Board was provided the resignation letter from Jessica Yorko. The Board was provided with an updated document of Member term limits and information. Chair Baerman presented to the Board the letter he prepared for the Mayor, on sidewalk snow removal. After some discussion, Mr. Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the letter on sidewalk snow removal. The Board discussed supporting "Lansing for Cesar E. Chavez Ave.", but decided they did not have enough information. 5) REPORT OF OFFICERS: Public Service Board Page 2 March 11, 2010 Engineering Section: A written report was distributed. Mr. Marshall still would like percentages on the report. Mr. Marshall questioned projects being closed out—what it really means. Mr. Gamble stated the construction part of the project is closed but not some of the paperwork. The Board members questioned when the Wet Weather Plan would be presented to them for comment. Mr. Gamble will do presentation next Month. 12:32 p.m. Mr. Copedge left Mr. Marshall wanted more information on the Central Interceptor Rehabilitation Project. Mr. Johnson gave more information. Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: Both Ms. Schmidt and Ms. Rodgers gave comments to the WRS Personnel part of the report. Operations and Maintenance Section: A written report was distributed. 6) DIRECTOR'S REPORT: Ms. Schmidt voiced her concern over Crego Park possibly being reopened. Mr. Gamble discussed briefly the information he had on the subject. Mr. Gamble gave an update on the status of the Budget. 7) OTHER BUSINESS: a. Budget items b. Topics for future meetings i. Wet Weather Project ii. Sidewalks iii. Single Stream Recycling iv. Contracted/Partnering Companies information in relation to projects V. Procedure for projects that qualify for multiple funding sources vi. Green Design 8) COMMUNICATIONS: 9) PENDING ITEMS: Discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. The meeting adjourned at 1:20 p.m. Respectfully submitted, Janette Tate, Recording Secretary A S 1 �y PUBLIC SERVICE DEPARTMENT 7th Floor City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 1 F: (517)483-6082 www.lansingmi.gov/pubsery C171G Virg Bemero.Mayor March 11, 2010 Mr. Chris Swope City Clerk City Hall r Lansing, Michigan j RE: Board of Public Service: Approved Minutes Dear Mr. Swope: %United States° %ensus Attached are approved minutes from the Board of Public Service meetings held January 14, 2010 and February 11, 2010. 2010 'S IN OUR HANDS Please place these minutes on file. Respectfully submitte d, dcxf� Janette Tate Recording Secretary Attachment II REGULAR MEETING OF BOARD OF PUBLIC SERVICE ,, FEBRUARY 11, 2010 r--2 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, and Matt Flechter ABSENT: James Marshall, Shirley Rodgers, and Alfreda Schmidt STAFF: Chad Gamble, Scott House, and Victor Rose VISITORS: None 1) CALL TO ORDER: With no quorum present, Chair Baerman called the meeting of the whole to order at 11:49 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: James Marshall, Shirley Rodgers, and Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: January 14, 2010 With no quorum present, the Board deferred the approval of the minutes for next meeting. 11:51 a.m. Mr. Copedge arrived 4) ACTION ITEMS: 11:53 a.m. Mr. Flechter arrived Mr. Gamble presented and explained to the Board the 2011-2014 TIP. The Board and the Department discussed the report. The Board and the Department discussed clearing of sidewalks, the existing and proposed ordinance for sidewalk snow removal, and drafting a letter of support. 12:41 p.m. Mr. Copedge left The Board had minimal discussion on"Lansing for Cesar E. Chavez Ave", and deferred further discussion to next meeting. 12:49 p.m. Mr. Gamble left 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Public Service Board Page 2 February 11, 2010 Wastewater Treatment Plant: No written report was distributed. Solid Waste Section: A written report was distributed. Operations and Maintenance Section: A written report was distributed. 6) DIRECTOR'S REPORT: 7) OTHER BUSINESS: a. Review existing and proposed ordinance for clearing sidewalks—review drafted letter b. Discuss supporting"Lansing for Cesar E. Chavez Ave." c. Budget items d. Topics for future meetings i. Wet Weather Project ii. Sidewalks iii. Single Stream Recycling iv. Contracted/Partnering Companies information in relation to projects V. Procedure for projects that qualify for multiple funding sources vi. Green Design 8) COMMUNICATIONS: 9) PENDING ITEMS: Discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. The meeting adjourned at 12:51p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE JANUARY 14, 2010 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, James Marshall, Shirley Rodgers, and Alfreda Schmidt ABSENT: None - STAFF: Chad Gamble, Scott House, Christopher Mumby, and Victor Rose VISITORS: None - 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:49 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: December 10,2009 Ms. Rodgers moved, Mr. Copedge seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for December 10, 2009. 4) ACTION ITEMS: The Board discussed, modified, and approved the budget priority resolution. Ms. Rodgers moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY, to approve the budget priority resolution, as amended. 12:02 p.m. Mr. Bloomberg left The Board and the Department discussed the Department's Annual Report. The Board approved and adopted the Department's Annual Report pending possible modifications after Board members review the report. Mr. Copedge and Ms. Schmidt moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the Annual Report with possible modifications. 5) REPORT OF OFFICERS: Engineering Section: No written report was distributed. Wastewater Treatment Plant: No written report was distributed. Mr. Gamble gave a brief statement on the Tertiary Filter Building rehabilitation project. Public Service Board Page 2 January 14, 2010 Solid Waste Section: Ms. Schmidt commented on the blue bag rolls. 12.28 p.m. Mr. Flechter arrived Operations and Maintenance Section: A written report was distributed. 6) DIRECTOR'S REPORT: 12:29 p.m. Mr. Copedge left Mr. Gamble discussed the bridge replacement on Pennsylvania near Potter Park Zoo. Mr. Gamble informed the Board of the latest projection of the Budget. Mr. Gamble presented to the Board a draft copy of the 2011 - 2014 TIP proposed projects. Mr. Baerman commented on streets resurfaced, then reconstructed. 1:01 p.m. Mr. Marshall left Mr. Gamble reminded the Board of the major projects coming up this year. 7) OTHER BUSINESS: a. Discuss supporting "Lansing for Cesar E. Chavez Ave." b. Budget items c. Topics for future meetings i. Wet Weather Project ii. Sidewalks iii. Single Stream Recycling iv. Contracted/Partnering Companies information in relation to projects v. Procedure for projects that qualify for multiple funding sources vi. Green Design 8) COMMUNICATIONS: 9) PENDING ITEMS: Discuss Division Reports: streamline/frequency, and continued discussion on Board goals, changing policies and scheduled meetings. The meeting adjourned at 1:31 p.m. Respectfully submitted, Janette Tate, Recording Secretary