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HomeMy WebLinkAbout2011 Public Service Board Minutes FINAL C PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero,Mayor January 12, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held December 8, 2011. Please place these minutes on file. Respectfully submitted, Janette Tate _ c� Recording Secretary 7 Attachment 4. - ,� c ; i_.. .. I 1-0 r A "Equal Opportunity Employer" E REGULAR MEETING OF BOARD OF PUBLIC SERVICE DECEMBER 8, 2011 PRESENT: Paul Baerman, Ron Bloomberg, Matt Flechter, James Marshall, Rory Neuner, and Alfreda Schmidt ABSENT: Cleo Anderson, and Shirley Rodgers STAFF: Scott House, Andrew Kilpatrick, and Victor Rose VISITORS: None - SY 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:43 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Cleo Anderson, and Shirley Rodgers 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: OCTOBER 13,2011 Ms. Schmidt moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for October 13, 2011. 4) COMMUNICATIONS: None 5) REPORT OF OFFICERS: Wastewater Division: No written report was distributed. Mr. Flechter questioned where the report was for the Wastewater Division. No report was submitted. Board members expressed concern and disappointment that no report was submitted especially when it is only done quarterly. Mr. Flechter stated he would contact Mr. Stokes for a report for next month. 6) DIRECTOR'S REPORT: Mr. House stated the Director wanted to report that we had our first snow fall and things went well with response time. The Board also agreed great response time. Mr. Baerman questioned how the sidewalk ordinance was going. Mr. House gave a brief update. Public Service Board Page 2 December 8, 2011 7) ACTION ITEMS: Mr. Baerman proposed to adopt the Board of Public Service meeting schedule for 2012, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. 8) OTHER BUSINESS: Mr. Kilpatrick gave a brief presentation on Non-Motorized Transportation Network. Questions and discussion followed. The Board strongly expressed concern over Gap Closure not being the main priority. Mr. Kilpatrick assured that the Non-Motorized Transportation Projects are in conjunction with scheduled road work and Gap Closure is still a priority. 12:05 p.m. Mr. Neuner arrived The Board wanted to know how the Millage being approved will impact road repair. Mr. House stated it will go toward improving local streets. Ms. Schmidt stated Rosemont Street, and the area around the Immaculate Heart of Mary School and Church is in desperate need of repair. Mr. Bloomberg wants a copy of the Councils budget priorities when available. 9) COMMUNICATIONS: Mr. Baerman announced he went from full time to part time employment with his company, working his way out towards retirement. 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 12:41 p.m. Respectfully submitted, Janette Tate, Recording Secretary Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday,December 8, 2011 @ 11:30 a.m. Members Present: Doug Johns, Jr., Terry Carella, Phil Clacko, Nicole Proulx,Kris Elliott, Vince Villegas Members Absent: None Board Advisors Present: None Board Advisors Absent: Jessica Yorko, Eric Rosekrans Guests Present: Captain Yankowski Jimmy Baumgras ' Staff Present: Mindy Biladeau, Jenn Wood, Cathleen Edgerly I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:35 a.m. II. CITIZENS COMMENTS ' None III.APROVAL OF AGENDA AND MINUTES K. Elliott motioned to approve the October 25, 2011 minutes and the December 8, 2011 agenda.N. Proulx seconded. Motion passed unanimously. N. OTCA UPDATE M. Biladeau reported that to date the Old Town Commercial Association has not replaced their Director. V. COMMUNITY POLICNG UPDATE Captain Yankowski reported that there have been eleven larceny cases involving vehicles in parking ramps downtown.A suspect has been picked up for questioning but not yet arrested. Captain Yankowski encouraged everyone to hide any valuables that they might have in their parked vehicles so not to encourage a break in. The Occupy Lansing group that has been set up at the south west confer of Capital Ave. and Kalamazoo at Rutter Park, announced yesterday that they would be leaving by the end of the week. The mileage passed so LPD is able to maintain their current staffing levels for now without any additional layoffs. If the mileage would not have passed,LPD would have been forced to lay off an additional 20-40 officers. Captain Yankowski congratulated the DLI staff and committee on a very well organized and executed 2011 Silver Bells in the City event. DOWNTOWN MAINTENANCE UPDATE &REPORT J. Baumgras with Lake State reported that they continue to empty all trash receptacles, remove unwanted posters and flyers and maintain the four recycling containers downtown. Lake State replaced all the non working light strands in the trees located on Michigan Ave. between Capital Ave. and Grand Ave. so they are all in working order now. Lake State worked diligently through the night after Silver Bells in the City to clean up the downtown and make sure it was inviting for all the guests who came out for Breakfast with Santa at Troppo the following Saturday morning. It took six guys, working seven hours to complete. CORRESPONDENCE None REPORTS President's Report-Doug Johns Jr. D. Johns Jr. congratulated the DLI staff on a very well coordinated Silver Bells in the City. Director's Report-Mindy Biladeau M. Biladeau reported that Karl Dorshimer, President of the Lansing Economic Development Corporation is currently going through the application process to replace the DLI board seat formally held by Bob Trezise as the board's City of Lansing representative. In addition, each January the Board elects new officer positions including, President, Vice President, Secretary and Treasurer so look forward to that on the January agenda. The next scheduled quarterly Bar Owner/Manager Meeting is scheduled for Tuesday, December 20a',2011. The meetings are very well received and attended. M. Biladeau reported that the DLI logo recently received national recognition along with the design firm, Traction. The logo was featured in PRINT Magazine as one of the best in design out of 2,500 logos submitted from throughout the country. Aldaco's TACO 911 recently opened at 414 E. Michigan Ave. My Sista's Boutique opened at 113 S. Washington Square and The Black Rose, Irish Pub will be opening soon at 101 S. Washington Square. Communications & Marketing Managers Report- Cathleen Edgerly C. Edgerly reported that the DLI Twitter profile now has over 2,500 followers which is up over 70 from last month. The DLI website is up to date daily with news, events and current businesses. DLI continues to promote sponsorship of the website at $175/month. Website sponsorship offers businesses an inexpensive way to advertise while covering DLI's monthly hosting fee. DLI is beginning to put together the Spring/Summer edition of the Downtown Guides. Merchants will be sent information in mid-December to update or upgrade their information. Financial Report/Balance Report J. Wood provided the Board with an August, September and October Finance Report.A brief explanation was provided for each line item and questions were welcomed. V. Villegas motioned to put the President's, Director's, Marketing &Corruniuucations Manager and Finance reports on file.N. Proulx seconded. Motion Passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A.Resignation of Bob Trezise M.Biladeau provided the board with a copy of a resignation letter submitted by Bob Trezise. K. Elliot motioned to accept and record the resignation from Bob Trezise. T. Carella seconded.Motion passed unanimously. B.Resolution for MMS Associate Level The Resolution for the MMS Associate Level was tabled for January. C. Special Events Recap M. Biladeau provided the Board with a brief presentation with highlights from the following special events that have taken place since the October meeting: 41h Annual Trick or Treat on the Square, 27d'Silver Bells in the City, 4ch Annual Breakfast with Santa and 3rd Annual Downtown Food Fight. X. Other Business M. Biladeau reported that she is currently drafting an agreement between DLI and the OTCA to present to the board for review at the January meeting. M.ADJOURN P. Clacko motioned to adjourn. T. Carella seconded. Motion passed unanimously. Meeting adjourned at 12:25 p.m. Minutes by J. Wood: �`� �c �— Phil Clacko, Secretary BOARD OF PUBLIC SERVICE MEETING SCHEDULE FOR 2011 January 13, 2011 February 10, 2011 March 10, 2011 April 14, 2011 May 12, 2011 June 9, 2011 July 14, 2011 August 11, 2011 September 8, 2011 October 13, 2011 November 10, 2011 December 8, 2011 All meetings are held at 11:30 a.m., at the Wastewater Treatment Plant, located at 1625 Sunset Avenue, Lansing, Michigan unless otherwise noted. PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com G Virg Bernero, Mayor December 12, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held October 13, 2011. Please place these minutes on file. Res ectfully submitted, Janette Tate r Tj Recording Secretary Attachment C:) "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE OCTOBER 13, 2011 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, Matt Flechter, James Marshall, Rory Neuner, Shirley Rodgers, and Alfreda Schmidt ABSENT: None STAFF: Chad Gamble, Dean Johnson, and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:34 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None 2) CITIZEN COMMENTS: None r 3) APPROVAL OF BOARD MINUTES: `•'—' ; SEPTEMBER 8,2011 Ln Mr. Marshall recommended the following revision: • Pg. 2, Para. 2, 1"line: Change "low patch"to "high grade" �- ,. CJ Mr. Baerman recommended the following revision: ' • Pg. 2, Para. 5, 1 st line: Change "acceptable"to "susceptible" Mr. Baerman moved, Mr. Marshall seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for September 8, 2011, as amended. 4) ACTION ITEMS: None 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Engineering Division: A written report was distributed. Mr. Marshall asked for clarification and additional information on parts of the report. Discussion followed. 11:58 a.m. Ms. Rodgers arrived Public Service Board Page 2 October 13, 2011 7) DIRECTOR'S REPORT: Mr. Gamble invited the Board to a Barbeque on Thursday, October 27th, at Comstock Park. It's the Public Service Departments way of saying thank you for your patience during the Combined Sewer Overflow(CSO) construction. 12:01 p.m. Mr. Flechter arrived Mr. Gamble gave a presentation on the Wet Weather Program. Lansing's Clean Water Act (CWA) Unfunded Mandates Stormwater Phase II CSO SSO-ACO 12:20 p.m. Jessica Yorko arrived Questions, comments, and suggestions followed the presentation. 12:38 p.m. Mr. Johnson Left 8) OTHER BUSINESS: Ms. Yorko stated she is chairing the Public Service Committee and would like to have a joint meeting with the Public Service Board. Mr. Bloomberg thanked her for the invitation. After Mr. Gamble suggestion, the Board decided to have Transportation Engineer, Andrew Kilpatrick, at next Month's meeting. 9) COMMUNICATIONS: None 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 1:13 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall G - 124 West Michigan Avenue > Lansing,Michigan 48933 'H (517)483-4455 _ FAX:(517)483-6082 :'. C�� rI http://publicservice.cityoflansingmi.com �;.• "� 1��,� — C7 Virg Bernero, Mayor F• C-n October 18, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held September 8, 2011. Please place these minutes on file. Respectfully submitted, wk::T Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE SEPTEMBER 8, 2011 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, Matt Flechter, James IV rshall; and Shirley Rodgers ABSENT: Rory Neuner, and Alfreda Schmidt STAFF: Chad Gamble, Scott House, and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:44 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Rory Neuner, and Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: AUGUST 11, 2011 Mr. Bloomberg recommended the following revision: • Pg. 2, Para. 8, 1"line: Add "which" after franchising • Pg. 2, Para. 8, 1 st line: Remove "and limiting the number of waste" • Pg. 2, Para. 8, 2❑d line: Remove "hauling businesses. It will" and "if the city can run the trash program and" • Pg. 2, Para. 8, 2nd line:Add "."After evaluated • Pg. 2, Para. 8, 3rd line: Remove "do away with outside vendors. The" • Pg. 2, Para. 8, 3rd line: Add "A"before goal • Pg. 3, Other Business, under a.: Remove (a. and everything under it) Mr. Flechter moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for August 11, 2011, as amended. 11:49 a.m. Ms. Rodgers arrived 4) ACTION ITEMS: None 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Operations and Maintenance Section: A written report was distributed. Public Service Board Page 2 September 8, 2011 Mr. House gave a brief verbal summary of the report, and highlighted that it contains no paving activity for the first time. There were some questions, comments, and discussion that followed. Mr. Marshall informed staff of a high grade in the road on Southbound Pennsylvania Avenue coming off the Pennsylvania Avenue Exit, heading toward Cedar Street. Mr. Baerman discussed with staff the Board of Water and Light patches on the road, not meeting acceptable standards. Mr. Gamble stated they have improved in the last few years, and are required now to have a density test and road cut fee. Mr. Flechter voiced concern over the cost of maintaining/repairing the road, when three different recycle/trash companies (heavy trucks) service the same residential road. Mr. Marshall questioned if the Southside of the City was more susceptible to bad weather and basement back-ups. Mr. Gamble stated the City of Lansing was built on low ground, and with a higher water table and being even lower the Southside is the wettest part. 7) DIRECTOR'S REPORT: After some discussion, it was decided that next months meeting would be held at the Wastewater location and the Wet Weather Project Presentation would be the topic. The Michigan Department of Transportation will be closing Saginaw Street Bridge that goes over the Grand river for the whole 2012 construction season, plus. The detour will be Northbound on Grand, the wrong way on Oakland, and then Southbound one way only on Center Street. 8) OTHER BUSINESS: Mr. Anderson wanted to know about the construction on Waverly Road, between Jolly and Miller, and when might it be complete. Mr. Gamble stated the construction, which started a few weeks ago, is being done by the Ingham County Road Commission. The project which includes milling, resurfacing, widening, and adding a non-motorized shoulder will be complete late fall or early winter. 9) COMMUNICATIONS: None 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 12:55 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 t (517)483-4455 FAX: (517)483-6082 �1 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor September 13, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held August 11, 2011. Please place these minutes on file. Respectfully submitted, -- — _ l� Janette Tate Recording Secretary c) r-i-j Attachment Tr". r— .. r7 i w ru "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE AUGUST 11, 2011 PRESENT: Cleo Anderson, Ron Bloomberg, Matt Flechter, James Marshall, Rory Neuner Shirley Rodgers, and Alfreda Schmidt ABSENT: Paul Baerman STAFF: Chad Gamble, Eric Hassett, Scott House and Lori Miller VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:43 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman Mr. Bloomberg noted that Faith Rach will be the recording secretary for the August Board meeting. 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: JULY 14,2011 Ms. Rodgers moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for July 14, 2011, as submitted. 4) ACTION ITEMS: None 5) COMMUNICATIONS: None 11:50 a.m. Mr. Gamble and Mr. Hassett arrived r C-0 6) REPORT OF OFFICERS: ry a. Operations and Maintenance Division Board members went outside for a demonstration of an automated trash truck. Mr. Gamble explained that grant funds provided the means to install a computer system in two trucks to track collection time, route data and participation data. Mr. Hassett provided a demonstration and explained the features of the truck. Members returned to the building. Public Service Board Page 2 August 11, 2011 Ms. Schmidt made reference to the CARTS report distributed at the meeting. Ms. Miller presented the report. • Single Stream Recycling Program: Sorting is no longer required. Since many more materials can be recycled, residents can switch to a smaller cart or the Blue Bag Program. The system is more operationally efficient and the department has received positive feedback from the public. • Ms. Miller provided revenue data for the last six months. • Greater Lansing Greener Projects Grant: 1. Ms. Miller explained the department is working on an amendment to allow small businesses, apartment buildings and multi-family dwellings to participate in the CART program. Schools already receive free service. Small businesses, apartment buildings and multi-family dwellings will be able to sign up for a 95 gallon cart and receive free service for the next six months. Target areas include downtown and Old Town. The city will be looking at whether the program could be profitable and analyze the price point vs. the extra work. Ms. Rodgers asked if residential associations could be defined as businesses to allow participation in the program. Mr. Gamble indicated that the city is heading in that direction. Mr. Bloomberg added that it may depend on whether residential associations want to be defined as business or multi-family dwellings. 2. Funding also includes public space recycling projects. 55 gallon containers will be placed downtown. The city will evaluate the use. Downtown cleaning vendors will empty twice a day. • Residential Cart Program—Pilot area will receive larger, wheeled recycling bins. The goal is to have the program begin in mid-September. A comparison will be made between how much is being recycled vs. blue cart use. Mr. Gamble noted that there are issues on franchising which need to be evaluated. A goal is to reduce the number of trucks. The programs will be evaluated over the winter. Ms. Miller discussed several promotional activities. 12:30 Ms. Neuner had to leave the meeting to attend to other obligations. 7) DIRECTOR'S REPORT: Mr. Gamble reported the following: • Discussions continue with Mr. Martin, owner of Quality Dairy, to improve driveway access at the Kalamazoo Street store location and other store locations throughout the city. • A group from Ft. Wayne, Indiana visited Lansing to tour the rain gardens on Michigan Avenue. Public Service Board Page 3 August 11, 2011 • The Miller Road project is completed. • CSO Project 015 North—This project will be completed in October. • The City of Lansing recently received a Transportation Community System Preservation(TCSP), grant to do an extreme makeover of Reo Town located on S. Washington Avenue. The project will include sidewalks, bike lanes and streetscaping. The program coincides with the Board of Water and Light plant project. 8) OTHER BUSINESS: • Mr. Anderson reported an open manhole with no markings located on Tranter Street. 9) COMMUNICATIONS: None 10) PENDING ITEMS: a. October 13, 2011 meeting to be held at the Operation and Maintenance Division facility b. Construction site tour and CART update 11) ADJOURN: The meeting adjourned at 1:20 p.m. Respectfully submitted, Faith Rach, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE JULY 149 2011 G, PRESENT: Cleo Anderson, Ron Bloomberg, Matt Flechter, James Marshall, ShirleyRodgers,% and Alfreda Schmidt ABSENT: Paul Baerman, and Rory Neuner �" STAFF: Chad Gamble, and Dean Johnson VISITORS: None 1) CALL TO ORDER: Vice Chair Bloomberg called the meeting to order at 11:51 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman, and Rory Neuner 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: JUNE 9, 2011 Mr. Bloomberg recommended the following revision: • Pg. 1, Action Items, 1st Para., 2nd line: change "Boards"to "Board's" • Pg. 2, Director's Report, 1 st Para., 1 St line: change "Boards"to "Board's" Ms. Schmidt moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for June 9, 2011, as amended. 4) ACTION ITEMS: 11:53 a.m. Mr. Flechter arrived Mr. Bloomberg welcomed Mr. Anderson to the Board. Mr. Anderson introduced himself and stated he looked forward to participating and felt it is a privilege. Election of officers: Ms. Rodgers nominated Mr. Bloomberg as Chair, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. Ms. Schmidt nominated Mr. Baerman as Vice Chair, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY. Ms. Rodgers nominated current elected Officers to stay the same (status quo), Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, for the following elected Officers. Public Service Board Page 2 July 14, 2011 Officer of Engineering Division: Mr. Marshall Officer of Wastewater Division: Mr. Flechter Officer of Solid Waste Section: Ms. Schmidt Officer of O & M Division: Ms. Rodgers 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Wastewater Division: No written report was distributed. Mr. Stokes gave a verbal report on the following: Brief update on the Tertiary Filter and Final tank Improvement Project. Working with Council on updating the Sewer Use Ordinance, Chapter 1046, specifically involving the Industrial Pretreatment Program, to keep up with EPA regulations. Vacancies within the Wastewater Division and possible hiring. Discussion followed. The first female Operator in Lansing, two years ago started as a Trainee, and in just two years (the minimum amount of time) worked hard and passed all requirements to become an Operator 500. 7) DIRECTOR'S REPORT: Mr. Gamble gave the following report: Would like comments from the Board on the Executive summary on the Wet Weather Program that was passed out last meeting. There was discussion that followed. Mr. Gamble gave a brief update on road construction. Requested a Transportation and Community and Systems Preservation Grant (TCSP) for the Washington Street corridor from Malcolm X Street down to roughly the railroad tracks. Should know sometime in August or September if the grant is approved. Power plant is on schedule, currently working hard with the Board of Water and Light. Mr. Gamble gave a Brief update on the Budget. Employees gave concessions to prevent layoffs. There was discussion on basement back-ups. 8) OTHER BUSINESS: a. Topics for future meetings i. Procedure for projects that qualify for multiple funding sources ii. Local Street Improvement Public Service Board Page 3 July 14, 2011 iii. Green Design iv. Wet Weather Project V. Sidewalks vi. Single Stream Recycling 9) PENDING ITEMS: The meeting adjourned at 1:17 p.m. Respectfully submitted, Janette Tate, Recording Secretary V PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue r J Lansing, Michigan 48933 I (517)483-4455 4ry FAX: (517)483-6082 \\ http://publicservice.cityoflansingmi.com Virg Bernero, Mayor .a. .:- V C�w C August 30, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held July 14, 2011. Please place these minutes on file. Respectfully submitted, anette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE JUNE 99 2011 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, James Marshall, Rory Neuner, and Alfreda Schmidt ABSENT: Shirley Rodgers STAFF: Chad Gamble, and Dean Johnson VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:50 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Shirley Rodgers 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: ,; -� MAY 12, 2011 6D r'I Mr. Bloomberg moved, Mr. Flechter seconded, MOTION CARRIED UNANI16I0£JSLY,, to approve the minutes submitted for May 12, 2011. ? _ 4) ACTION ITEMS: Mr. Bloomberg made a motion for a resolution thanking Dale Copedge for his thirteen plus years of service on the Public Service Board and express the Board's appreciation for his experience, expertise, perspectives and contributions to the Board and to the City in that respect, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. Mr. Copedge thanked everyone and stated it was a pleasure to serve. Mr. Gamble also thanked Mr. Copedge for his continued service and his expertise. 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Enizineeriniz Section: A written report was distributed. Mr. Marshall questioned flooded basements-impact, responsibility, etc. Mr. Johnson answered those questions. Public Service Board Page 2 June 9, 2011 Mr. Marshall asked for clarification and additional information on parts of the report. Discussion followed. 7) DIRECTOR'S REPORT: Mr. Gamble asked for the Board's opinion on the three options for the Residential pilot areas for the Single Stream Recycling collection via CART. He announced that a Commercial Pilot program will also be starting in the future. The Board would like an update of the status of the CART program in relation with the Single Stream Recycling. Mr. Gamble stated a tour of the construction site at Operation and Maintenance Division could be done at the same time. All agreed the October meeting will be held at Operation and Maintenance/CART facility for a tour and update. Mr. Gamble gave the Board a summary of the final draft of The City of Lansing 2012 Wet Weather Control Plan. Discussion followed. Mr. Gamble presented the construction plans for the new Transfer Station and Central Garage at the Operation and Maintenance/CART facility on South Street. Discussion followed. Mr. Gamble showed the Board the Master Plan for the City of Lansing called "Design Lansing" it is the first Master Plan that has been developed since fifty plus years. 12:51 p.m. Mr. Johnson left. Mr. Gamble passed out the Naturalization Pilot to the Board. This is a resolution based on the reduced schedules (furlough days), and budget to keep these areas mowed. Discussion followed. Ms. Schmidt asked about the story in the Lansing State Journal today of the River Trail near Elm Street just east of GM Factory that is destroyed. Mr. Gainble stated it is Parks Mileage money that will repair the trail, which should start later this month. Mr. Marshall question Pump Station life expectancy, and capacities. Mr. Gamble gave information. Mowing has been a real challenge this spring. Lansing received 6.8 inches of rain for the month of May, and 14.98 inches so far this Spring, which is the largest amount in recorded history. 1:15 p.m. Mr. Copedge left 8) OTHER BUSINESS: a. Topics for future meetings i. Procedure for projects that qualify for multiple funding sources ii. Local Street Improvement iii. Green Design iv. Wet Weather Project Public Service Board Page 3 June 9, 2011 V. Sidewalks vi. Single Stream Recycling 9) PENDING ITEMS: The meeting adjourned at 1:18 p.m. Respectfully submitted, Janette Tate, Recording Secretary S 1 PUBLIC SERVICE DEPARTMENT I 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 t (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor July 14, 2011 rL � Mr. Chris Swope t" City Clerks City Hall r r Lansing, Michigan r E RE: Board of Public Service: Approved Minutes r-- Dear Mr. Swope: " Attached are approved minutes from the Board of Public Service meetings held June 9, 2011. Please place these minutes on file. Respectfully submitted, 0" �� Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE MAY 129 2011 PRESENT: Paul Baerman, Ron Bloomberg, James Marshall, Rory Neuner, Shirley Rodgers, and Alfreda Schmidt ABSENT: Matt Flechter, and Dale Copedge STAFF: Chad Gamble, and Victor Rose VISITORS: None 1) CALL TO ORDER: With no quorum present, Chair Baerman called the meeting of the whole to order at 11:50 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Matt Flechter ' w 2) CITIZEN COMMENTS: None 3) ACTION ITEMS: None 4) COMMUNICATIONS: None 5) REPORT OF OFFICERS: Operations and Maintenance Section: A written report was distributed. Mr. Rose gave a brief verbal overview of the report. There was some questions and discussion that followed. 11:56 a.m. Ms. Rodgers arrived Now with a quorum present, Chair Baerman called the official meeting to order at 11:59 a.m. Ms. Rodgers informed the staff that on Cedar Street, near Hodge Street, the one lane going North(that is supposed to be open) was blocked by equipment. Mr. Gamble will inform the MDOT Field Inspection Team. 6) APPROVAL OF BOARD MINUTES: February 10, 2011 Mr. Bloomberg moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for February 10, 2011. Public Service Board Page 2 May 12, 2011 March 10, 2011 Vice Chair Bloomberg recommended the following revision: • Pg. 2, Director's Report, last Para., 51h line: change "then"to "the" • Pg. 2, Director's Report, last Para., 8th line: change "with in"to "within" • Pg. 2, Director's Report, last Para., 81h line: change "member's" to "members" Ms. Schmidt moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for March 10, 2011, as amended. April 14, 2011 Vice Chair Bloomberg recommended the following revision: • Pg. 1, Report of Officers, 2nd Para., 5th line: change "dump"to "recycle" • Pg. 1, Report of Officers, 2nd Para., 5th line: move the word "and" from before other to after electronics, and then add"scrap metal," • Pg. 1, Report of Officers, 2nd Para., last line: remove "and even get rid of scrap metal" �r. Pg. 1, Report of Officers, 2nd Para., last line: add "dispose of before unneeded Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for April 14, 2011, as amended. 7) DIRECTOR'S REPORT: Mr. Gamble invited the Board, as an appreciation trip, to the Cooley Law School Stadium. He offered two dates for consideration, and July 22❑d was selected by the maj ority. 12:15 p.m. Ms. Neuner arrived Mr. Gamble gave a brief update on the upcoming MDOT construction projects. Mr. Gamble gave an overview of the current road construction projects. There was questions and discussion that followed. Mr. Gamble announced the enhancement loan for Waverly/Grand River Regional Recreational Pathway Project was not approved. There will be revisions and another attempt. Mr. Gamble informed the Board the Department is changing consultants for the work on the Pennsylvania Avenue Bridge, over the Red Cedar River. It will go out for re-bid next year. The City Budget must be approved by Council this Monday night, May 16th. It was submitted without the possible 4 Mil passing, so there will be no additional impact. The dedication ceremony of the 1501h Sesquicentennial Sculpture "Inspiration" is Sunday, May 15th, at 2:00 p.m., on the Grand River Walkway between the new Lansing City Market and the Lansing Center. Public Service Board Page 3 May 12, 2011 The 2011, 171h annual "Be a Tourist in Your Own Town" celebration is June 4th. 8) NEW BUSINESS: Mr. Baerman announced the upcoming "Election of Officers" for the July 14th meeting. 9) OTHER BUSINESS: a. Topics for future meetings i. Procedure for projects that qualify for multiple funding sources ii. Local Street Improvement iii. Green Design iv. Wet Weather Project V. Sidewalks vi. Single Stream Recycling 10) PENDING ITEMS: The meeting adjourned at 1:11 p.m. Respectfully submitted, Janette Tate, Recording Secretary G PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero,Mayor June 15, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan r0 RE: Board of Public Service: Approved Minutes Dear Mr. Swope: r ra Attached are approved minutes from the Board of Public Service meetings held May 12, 2011. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" G PUBLIC SERVICE DEPARTMENT 732 City Hall i 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com r Virg Bernero, Mayor May 12, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held February 10, 2011, March 10, 2011, and April 14, 2011. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary > Attachment -' c-� co rTj Fri c c i "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE APRIL 14, 2011 PRESENT: Paul Baerman, Ron Bloomberg, Matt Flechter, and Rory Neuner r,- ABSENT: Dale Copedge, James Marshall, Shirley Rodgers, and Alfreda Schmidt STAFF: Chad Gamble, and Victor Rose VISITORS: None C-) rLL) -% 1) CALL TO ORDER: With no quorum present, Chair Baerman called the meeting of the whole to order at 11:52 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: James Marshall, Shirley Rodgers, and Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: February 10,2011 and March 10,2011 With no quorum present, the Board deferred the approval of the minutes to next meeting. 4) ACTION ITEMS: None 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Capital Area Recycling and Trash(CART,) Section: A written report was distributed. Mr. Rose gave a brief overview of the written report. Single Steam Recycling has not done as good as the projection. Ms. Schmidt could not be here but wanted to let the member's know that she attended the Recycle-Rama event. She commended that it was well organized, fun, and a lot bigger then she anticipated. If she was here today she would have worn her Rama T-shirt. Recycle-Rama was a free, one-day event that gave mid-Michigan. residents a chance to recycle broken TVs, computers, other electronics, and scrap metal, donate clothes, shoes and bicycles, and dispose of unneeded prescription medicines. Mr. Fletcher wanted to know the budget to the CART. Mr. Gamble stated the proposal is a$2.00 increase. Mr. Baerman questioned the $2.00 increase, stating that the proposal Public Service Board Page 2 April 14, 2011 for Single Stream Recycling was it will be easier, better, and cheaper. Mr. Gamble stated that there was a$7.00 decrease three years ago. There was discussion on job eliminations within the CART Division, and how with the Single Stream Recycling some duties are not needed. There was concern by the Board of the job eliminations. Mr. Gamble assured them that the eliminations would not affect the efforts and production of the Division. 7) DIRECTOR'S REPORT: Mr. Gamble gave an overview of the proposed Public Service Budget. The Public Service Budget is by far the biggest Budget within the City of Lansing. Questions and discussion followed. 12:59 p.m. Mr. Bloomberg left Mr. Gamble updated the Board on the Waverly/Grand River Regional Recreational Pathway Project. In a couple of weeks the City should hear if the Grant for this project will be received. 8) OTHER BUSINESS: a. Topics for future meetings i. Procedure for projects that qualify for multiple funding sources ii. Local Street Improvement iii. Green Design iv. Wet Weather Project V. Sidewalks vi. Single Stream Recycling 9) PENDING ITEMS: The meeting adjourned at 1:21 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE FEBRUARY 10, 2011 PRESENT: Paul Baerman, Dale Copedge, Matt Flechter, James Marshall, Rory Neuner, Shirley Rodgers, and Alfreda Schmidt `= C1a ABSENT: Ron Bloomberg == ` C CO STAFF: Chad Gamble, and Dean Johnson , r VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:56 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: January 27, 2011 Mr. Marshall with the help of Ms. Rodgers recommended the following revision: • Pg. 1, Action Items, 2"d Para., 3rd line: change "letter of importance" to " listing of priorities". Chair Baerman recommended the following revision: • Pg. 2, Action Items, 41h Para., 1st line: change Ms. Neuner recorded words from "result in"to "extend". • Pg. 2, Action Items, 51h Para., 2nd line: change "Mr. Neuner"to "Ms. Neuner". Mr. Copedge moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for January 27, 2011, as amended. 4) ACTION ITEMS: None 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Mr. Marshall asked for clarification and additional information on parts of the report. Discussion followed. Public Service Board Page 2 February 10, 2011 7) DIRECTOR'S REPORT: Mr. Gamble gave a brief presentation on the Emergency Response page located on the City Website. Mr. Gamble proudly announced that the Operation and Maintenance Staff did a wonderful job clearing the snow after the Snow Emergency. Board Members agreed and thanked the Department. 12:41 p.m. Mr. Flechter left Snow is stocked piled at Cherry Hill Park when it is excessive. Mr. Gamble reminded everyone that construction season is just a month and a half to two months away. Oakland Avenue will be closed for the better part of the construction season. 12:43 p.m. Mr. Copedge left Mr. Gamble discussed briefly the budget process, where it stands, and the possible 4 mil increase. The City roughly spends one million in special events every budget year. 8) OTHER BUSINESS: a. Topics for future meetings i. Procedure for projects that qualify for multiple funding sources ii. Local Street Improvement iii. Green Design iv. Wet Weather Project V. Sidewalks vi. Single Stream Recycling 9) PENDING ITEMS: The meeting adjourned at 1:07 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE MARCH 10, 2011 PRESENT: Paul Baerman, James Marshall, Shirley Rodgers, and Alfreda Schmidt r, ABSENT: Ron Bloomberg, Dale Copedge, Matt Flechter, and Rory Neuner M %ko �w STAFF: Chad Gamble, and Paul Stokes r,, VISITORS: None c- C: 11 1) CALL TO ORDER: With no quorum present, Chair Baerman called the meeting of the whole to order at 11:51 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg, Dale Copedge, and Rory Neuner 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: February 10,2011 With no quorum present, the Board deferred the approval of the minutes to next meeting. 4) ACTION ITEMS: None 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Wastewater Division: A written report was distributed. Mr. Stokes gave a brief verbal update on the Tertiary Project. There have been no odor complaints and no violations. 12:00 p.m. Ms. Rodgers arrived Mr. Stokes informed the Board of the possibility of the Wastewater Division Lab performing Biochemical Oxygen Demand (BOD) tests for MDNRE. Discussion followed. Being a Municipality/Non Profit Organization we can only retrieve our costs from the State. 7) DIRECTOR'S REPORT: Mr. Baerman questioned the impact on the Department if the 4 mil property tax increase passes or not. Mr. Gamble stated if all 4 mil went toward roads that would be 24 miles of Public Service Board Page 2 March 10, 2011 residential streets for reconstruction. If the mil does not pass there would be no money for reconstruction of residential streets (only skin patching), and there would be layoffs in the grounds and road crews, maybe others. The Board Members stated the City should make it clear to the Citizens that they will not be receiving the same services and/or skill set. There was discussion on the gas tax, designated for road repair and how it has not been increased in years. Mr. Gamble stated one of the cost cutting ideas was to combine the two boards; Public Service and Transportation, since Transportation is now back under Public Service. He would like to hear the Members opinions on this at the next meeting. The Board Members would like more information, what is the process of combining the two Boards, where and when will the meeting be held, etc. Mr. Gamble informed the Board of the meeting last night in REO Town for the STP Project. There will be a joint meeting with Ingham County Road Commission, Lansing Township and City of Lansing held at Averill Elementary, on March 24, 2011, at 6:30 p.m. to 8:00 p.m. The meeting will discuss all the non-motorized projects going on over the next few years, as well as the proposed Waverly Road Regional Recreational Network Connection. Mr. Gamble would like the Board to make a motion of support; next time there is a quorum, for the Department to work with the DNR Trust Fund and Enhancement Grants to expand the trails within the Grand River Park. Board members stated the perception might be frustrating to citizens seeing the City continuing with enhancement projects when sidewalks and road repair is needed, even if it is being paid for with grant money. 8) OTHER BUSINESS: a. Topics for future meetings i. Procedure for projects that qualify for multiple funding sources ii. Local Street Improvement iii. Green Design iv. Wet Weather Project V. Sidewalks vi. Single Stream Recycling 9) PENDING ITEMS: The meeting adjourned at 1:28 p.m. Respectfully submitted, Janette Tate, Recording Secretary Official Proceedings of the City of Lansing Election Commission May 13, 2011 r� Meeting was called to order by City Clerk Swope at 10:00 a.m. . Members Present: Chris Swope, City Clerk Maria Irish, City Assessor --7 _ --- Brigham Smith, City Attorney = � .-1; q Others Present: Don Kulhanek, City Attorney's Office Sara Sturing, City Attorney's Office Jack Roberts, City Attorney's Office Kevin Reeves, City Clerk's Office 1. Approval of Minutes Moved by City Attorney Smith to accept the printed proceedings of the City of Lansing Election Commission Meeting of April 26, 2011. Motion Carried. 11. Public Comment There was no public comment. Ill. Certification of Candidates for City Offices The committee members determined that there is no requirement to certify candidates for office. IV. Ward Redistricting The committee members discussed the process for redistricting city wards. Moved by City Attorney Smith that the Election Commission schedule a meeting for Wednesday, May 18, 2011 at 4:00 p.m. Motion Carried. V. New Business There was no new business. VI. Adjournment Adjourned at 10:54 a.m. �� SPECIAL MEETING OF BOARD OF PUBLIC SERVICE JANUARY 27, 2011 PRESENT: Ron Bloomberg, Dale Copedge, Matt Flechter, James Marshall, and Rory Neuner ABSENT: Paul Baerman, Shirley Rodgers, and Alfreda Schmidt STAFF: Chad Gamble VISITORS: None 1) CALL TO ORDER: Vice Chair Bloomberg called the special meeting to order at 11:47 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman, Shirley Rodgers, and Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: January 13, 2011 Mr. Marshall with the help of Vice Chair Bloomberg recommended the following revision: • Pg. 2, Director's Report, Para. 3, end: Add ",including a request for documents that the City Council may have had to review this proposal". Mr. Marshall moved, Ms. Neuner seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for January 13, 2011, as amended. 4) ACTION ITEMS: Mr. Gamble requested the Board to motion the approval of the 2010 Public Service Department Annual Report. Mr. Gamble discussed the budget in relation with the General Fund. The Public Service General Fund Budget will be cut approximately 7.5% for this next fiscal year. Something will have to be cut. He would like the Board to provide a listing of priorities. A lengthy discussion followed. Vice Chair Bloomberg motioned for the Board to authorize the Chair Person to forward to the appropriate officials an annual report from the Department a restatement or statement of our resolution of our budget priorities, including a statement that the Board favors extra consideration for the City's ability to most efficiently utilize available funds by leveraging them with other funds, loans or expenditures. Mr. Copedge moved, Mr. Flechter seconded, MOTION CARRIED UNANIMOUSLY. Public Service Board Page 2 January 27, 2011 Ms. Neuner moved for the Board to extend general support of the application to the Michigan Department of Transportation for a Transportation Enhancement Grant for the "Moore's River Drive/Mt. Hope/Waverly, Old Lansing Non-Motorized Project", Mr. Flechter seconded. Mr. Copedge moved to amend the motion to include that the cost to the City be proportionate to only within the Lansing jurisdiction, with a 3(yes) to 2(no) vote THE MOTION FAILED to amend the original motion. With a 2(yes) to 2(no) vote and 1 undecided THE ORIGINAL MOTION FAILED. Mr. Flechter moved to support the draft resolution letter submitted by Vice Chair Bloomberg, Ms. Neuner seconded, MOTION CARRIED UNANIMOUSLY. 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: None 7) DIRECTOR'S REPORT: None 8) OTHER BUSINESS: a. Topics for future meetings i. Procedure for projects that qualify for multiple funding sources ii. Local Street Improvement iii. Green Design iv. Wet Weather Project V. Sidewalks vi. Single Stream Recycling 9) PENDING ITEMS: The meeting adjourned at 1:04 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 j http://publicservice.cityoflansingmi.com Virg Bernero, Mayor February 10, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held February 10, 2011. Please place these minutes on file. Res ectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" PUBLIC SERVICE DEPARTMENT z - 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 ` (517)483-4455 i FAX: (517)483-6082 http://pubiicservice.cityoflansingmi.com Virg Bernero, Mayor January 13, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes -' Dear Mr. Swope: ' �J Attached are approved minutes from the Board of Public Service meetings held January 13, 2011. Please place these minutes on file. Respectfully submitted, ;96- �anette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE JANUARY 13, 2011 PRESENT: Paul Baerman, Ron Bloomberg, Matt Flechter, James Marshall, Shirley Rodgers, and Alfreda Schmidt ABSENT: Dale Copedge, and Rory Neuner STAFF: Scott House, Victor Rose, and Mitchell Whisler VISITORS: None - - 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:45 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Dale Copedge, and Rory Neuner 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: December 9, 2010 Mr. Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes submitted for December 9, 2010. 4) ACTION ITEMS: None 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Operations and Maintenance Section: A written report was distributed. The following topics were discussed: a) Progress of Single Stream Recycling and monies saved b) Complaints about the Sidewalk Snow Removal Ordinance, citizens who are unable to remove the snow, and the City clearing their own sidewalks. 11:54 a.m. Mr. Flechter arrived Ms. Rodgers complemented the Department on clearing the roads so quickly after the last snow fall. Public Service Board Page 2 January 13, 2011 7) DIRECTOR'S REPORT: With Mr. Gamble not in attendance, Mr. House gave an update on the Budget's $15M shortfall. There was discussion that followed. Mr. House suggested scheduling another meeting later this month to discuss budget numbers for the Department. Mr. Bloomberg moved January 20, 2011 at 11:30 a.m. at the Wastewater treatment Plant for the date of the Special Public Service Meeting, Mr. Flechter seconded, MOTION CARRIED UNAMINOUSLY. Mr. Whisler, Assistant City Engineer for Transportation, discussed and passed out documentation on the Waverly Road sidewalk matter that was discussed in the Lansing State Journal. This project actually is titled Moore's River Drive/Mt Hope/Waverly/Old Lansing Non-Motorized Project. There was a long discussion that followed, including a request for documents that the City Council may have had to review this proposal. Mr. Whisler asked for the Board's support on the project with a resolution letter. With mixed feelings on the project the Board would like Mr. Bloomberg to write a draft resolution letter based on the part of the project they approve of, to be reviewed at next meeting. 1:19 p.m. Mr. Flechter left 8) OTHER BUSINESS: a. Topics for future meetings i. Procedure for projects that qualify for multiple funding sources ii. Local Street Improvement iii. Green Design iv. Wet Weather Project V. Sidewalks vi. Single Stream Recycling 9) PENDING ITEMS: The meeting adjourned at 1:23 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 �. (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com C,FI_I G Virg Bernero, Mayor January 27, 2011 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes =� Dear Mr. Swope: -77 Attached are approved minutes from the Board of Public Service meetings held January 27, 2011. Please place these minutes on file. . . Res ctfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer"