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Home My WebLink About2012 Public Service Board Minutes FINAL REGULAR MEETING OF BOARD OF PUBLIC SERVICE JANUARY 12, 2012 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, Matt Flechter, James Marshall, and Shirley Rodgers ABSENT: Rory Neuner, and Alfreda Schmidt STAFF: Chad Gamble, Scott House, Lori Miller, and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:44 a.m., at the Lansing Public( -.ervir•c�� Department Wastewater Treatment Plant. c': - a. Roll Call b. Excused Absences: Rory Neuner, and Alfreda Schmidt 2) CITIZEN COMMENTS: None - . — i`� r7 3) APPROVAL OF BOARD MINUTES: DECEMBER 8, 2011 Mr. Marshall moved, Mr. Flechter seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for December 8, 2011. 4) COMMUNICATIONS: None 5) ACTION ITEMS: The Board agreed to wait till new members of the Public Service Committee are selected, this New Year, to pursue their invitation to meet. 6) REPORT OF OFFICERS: Wastewater Division: No written report was distributed. Mr. Bloomberg asked Mr. Flechter if he received a report. Mr. Flechter stated he did not meet with Mr. Stokes as he said he would, but still planned on doing so before next meeting. Capital Area Recycling and Trash (CART) Section: A written report was distributed. Ms. Miller gave a brief overview of the distributed report. Single Stream Recycling has been very successful. Questions and discussion followed. Public Service Board Page 2 January 12, 2012 Mr. Marshall informed the Division that the Lake Lansing Road Meijer Store was receiving the blue bags without ties in them. Ms. Miller will have the manufacturer contacted. 12:03 p.m. Mr. Anderson left Ms. Miller gave a brief updated on Refuse and Yard Waste. 12:19 p.m. Mr. Gamble arrived Mr. Gamble stated he would like the Board to fill out Cart Pilot Surveys, once provided with them. 7) DIRECTOR'S REPORT: Mr. Gamble informed the Board of upcoming construction project in REO Town that is being paid for by a Transportation Community System Preservation (TCSP) Grant. Starting the end of January, the Michigan Department of Transportation will be closing Saginaw Street Bridge, which goes over the Grand River, for total replacement of the bridge. The detour will be northbound on Grand,the wrong way on Oakland, and then southbound one way only on Center Street. No Combined Sewer Overflow(CSO)projects scheduled for this year. As of July 1, 2012 the monies from the approved Millage will be available. A draft presentation on the plans will be at next month's meeting. The Department is currently working on the budget for next year, with the biggest challenge being trying to cut 7 million off a 50 million Budget. Mr. Gamble requested the Board's Budget Priorities. Two TCSP Grants were submitted one for a major East/West non-motorized path that follows the Consumer Energy power lines on the Southside of Town. The other one is a non-motorized path on Waverly from Jolly Road to Moores River Drive. 12:59 p.m. Ms. Miller left 8) OTHER BUSINESS: Board members discussed their Budget priorities, which reflected what they continuously put forth, Public Safety first. 1:04 p.m. Mr. Flechter left 1:15 p.m. Mr. Gamble left 9) COMMUNICATIONS: Public Service Board Page 3 January 12, 2012 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 1:26 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 rcHi �t � http://publicservice.cityoflansingmi.com Virg Bernero, Mayor January 10, 2013 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held December 13, 2012. Please place these minutes on file. Respectfully submitted, ul i Faith Rach :1 Recording Secretary _F M r- ry r c-, Attachment w "Equal Opportunity Employer" r---• n� 4-7 REGULAR MEETING OF C - C'n BOARD OF PUBLIC SERVICE DECEMBER 13, 2012 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, Matt Flechter, James Marshall, Shirley Rodgers, and Alfreda Schmidt ABSENT: None STAFF: Chad Gamble, Dean Johnson, and Christopher Mumby VISITORS: None Board members toured the Waste Water Treatment Tertiary Filter Building before the meeting started. Paul Stokes conducted the tour. 1. CALL TO ORDER: Chair Baerman called the meeting to order at 12:20 pm. at the Public Service Department Waste Water Plant. a. Roll Call b. Excused Absences: None Mr. Gamble asked that the agenda be taken out of order. The Board agreed. 2. CITIZEN COMMENTS: None 3. APPROVAL OF MINUTES: November 8, 2012: Mr. Bloomberg moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for November 8, 2012, as presented. 4. ACTION ITEMS: a. Proposed Meeting Schedule for 2013: Board members were concerned that the department may not be ready to present the budget presentation on January 24, 2013. The Board will find out at the January 10, 2013 meeting if the department will be ready in time. It may make sense to push the presentation to February. Public Service Board Meeting Page 2 December 18,2012 Mr. Bloomberg moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to accept the proposed meeting schedule for 2013. 5. REPORT OF OFFICERS: a. Director's Report: Mr. Gamble distributed copies of a letter from the Public Service Department to the Tri-County Regional Planning Commission that requests funding for four Transportation Improvement Program, (TIP) Amendments. The requests include: -Waverly Regional Network Connection Project -Moores River Drive—2014 Urban STP -South Lansing Pathway -Holmes Road Project—Deerfield to Pleasant Grove - 2014 Urban STP Mr. Gamble provided an explanation of each section of the report, the funding requests for each project and answered Board members' questions. TIP has already approved the request and the proposal will now go before the full CART Committee. The city still has the trust fund,but will need legislative approval. Mr. Gamble noted that he is confident that every grant request will be approved. Ms. Rodgers had questions regarding the funding amounts. Mr. Gamble continued to answer questions and asked for support from the Board and will be happy to answer other question prior to January 20, 2013. 12:30 p.m. Mr. Gamble had to leave to attend to other obligations. b. Business &Permits Division: Mr. Mumby distributed copies of the division report dated December 13, 2012 and answered questions. Mr. Mumby noted that 2012 was the first year to include a line item for Silver Bells under the city sponsored events. Ms. Rodgers asked if the event receives sponsor funding. Ms. Schmidt suggested the city charge a fee to attend the event. Mr. Mumby reported that there has been headway made toward the selection of new software to use for permits, work orders and complaints. The department hopes to have proposals out by the end of 2012. Mr. Marshall suggested using funding anticipated for snow removal that is not used, be used to help fund city events. Mr. Marshall asked what funding the city uses to cover costs of events like the protest. Discussion continued. C. Engineering Report: Mr. Johnson distributed copies of the Engineering Report. A discussion ensued. Mr. Baerman asked that division reports be provided before the meetings. 1:05 p.m. Mr. Flechter left to attend to other obligations. Public Service Board Meeting Minutes Page 3 December 13,2012 6. BUDGET PRIORITES: Copies of Resolution#2012-222, Committee of the Whole Budget Priorities for 2013 were distributed. Ms. Rodgers asked what DBA's means as listed in the Public Safety Section. Ms. Rodgers noted that streets and sidewalks should have the highest priority. Mr. Bloomberg seconded Ms. Rodger's comments. The Board believes that City Council be mindful of financial difficulties when preparing budget priorities. It was mentioned that the city should be receive funding from agencies to whom the city is providing a services and is not reimbursed by that agency. 1:30 p.m. Ms. Rodgers left to attend to other obligations. Mr. Baerman asked for copies of the budget priorities submitted by the Board for the last two years. Mr. Baerman asked for data and trends. Mr. Johnson suggested reviewing the Financial Health Team's Report. The report is expected to be out by the end of the year and it is anticipated the recommendations will be implemented for next year's budget. Mr. Johnson stated a copy of the report will be provided at the January meeting or information where the document is available. Ms. Schmidt asked if the city could assess a .5 mil for sidewalk funding which may raise around $800,000. Mr. Bloomberg asked about the status of the Board's Annual Report. Mr. Mumby reported that the Annual Report has been completed and a copy has been given to Mr. Gamble for the Mayor's presentation at the State of City. Mr. Baerman asked for a copy to be distributed to the Board. 7. NEW BUSINESS: None 8. PENDING ISSUES: a. Green Design b. Single Stream Recycling C. Wet Weather Project d. Sidewalks e. Procedure for projects the qualify for multiple funding sources f. Local Street improvement 9. COMMUNICATIONS: Letter from Andrew Patrick to the Tri-County Regional Planning Committee 10. ADJOURMENT: The meeting adjourned at 1:40 pm. Respectfully mitted, Faith Rach, Recording Secretary 1�4 S 1 V PUBLIC SERVICE DEPARTMENT Engineering Division i-A 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bemero,Mayor November 19,2012 Mr. Paul Hamilton Chief Planner Tri-County Regional Planning Commission 3135 Pine Tree Rd,Suite 2C Lansing Michigan 48911 Re:Transportation Improvement Program(TIP)Amendments— Waverly Regional Network Connection Project—TEA ENH201100014-Section 1 and Section 2 Moores River Drive—2014 Urban STP South Lansing Pathway—TEA ENH201200044 Holmes Road Project-Deerfield to Pleasant Grove—2014 Urban STP Dear Mr. Hamilton: The City of Lansing requests the current TIP be amended to include the following changes: Waverly Regional Recreational Network Connection(WRRNC) The Waverly Regional Network Connector (WRRNC) project is progressing. Phasing and funding sources have been identified and we are now able to provide detailed project information to include in the TIP. We have a conditional commitment from MDOT for Transportation Enhancement Activity (TEA)funding and grants from the Tri County Bicycle Association. We have identified STP eligible items including street reconstruction and a sloped embankment to cost effectively replace an existing sea wall in poor condition. We will substitute this STP project for a Holmes Road 2014 STP project on the current TIP. WRRNC Transportation Enhancement Activity Proiect(ENH201100014) Section 1 Project Limits: Moores River Drive/Mt. Hope Avenue-Waverly Road to 800' east of the Pleasant Grove Road intersection. Waverly Road—Cooley Drive to the north end of the bridge over the Grand River. Description: Remove westbound travel lanes and construct of two-way multi-use pathway. Reconfigure Mt. Hope Avenue from the Moores River Drive intersection to just east of Pleasant Grove Road from 4 lanes to 3 lanes with bike lanes. Reconfigure Waverly Road at and north of the Moores River Drive intersection to create three travel lanes and a separated pathway. Upgrade signals, as necessary,for pedestrian/bicycle crossing at the Moores River Drive/Waverly Road intersection. Estimated Construction Cost: $1,220,000 Funding(est.): $ 720,000 Federal share(2013 TEA—conditional commitment) $ 480,000 Local share(includes$300k MNRTF grant—applied for') $ 20,000 Tri-County Bicycle Association (TCBA)grants 'Project recommendations to be made December 5`h by MNRTF Board and forwarded to the Michigan Legislature for approval. Section 2 Project Limits: Waverly Road—north of the Grand River to Old Lansing Road. Old Lasing Road—Waverly Road to the west boundary of Grand River Park. Paore 2 of 2 Description: Construct a pathway on the east side of Waverly Road from Moores River Drive to Old Lansing Road and on the north side of Old Lansing Road from Waverly Road to the west boundary of the Grand River Park. Install a pedestrian crossing signal on Old Lansing Road at the west boundary of the Grand River Park. Estimated Construction Cost: $530,000 Funding(est.): $320,000 Federal share(2014 TEA—conditional commitment) $210,000 Local share NOTE:The project limits of Section 2 are in Lansing Township on roads under the jurisdiction of Ingham County. This portion of the project should remain on the illustrative list until a TIP amendment request is submitted by the appropriate agencies. Moores River Drive—2014 Urban STP Project (Advance Construct 2013) Project Limits: Moores River Drive-Waverly Road to Mt. Hope Avenue including the intersections of Waverly Road and Mt Hope Avenue. Description: Remove existing sea wall and replace with rip rap and a sloping embankment. Reconstruct Moores River Drive from Waverly Road intersection through Mt. Hope Avenue intersection. Convert existing eastbound lanes to two way traffic and reconstruct intersections for realignment Estimated Construction Cost: $800,000 Funding(est.): $640,000 Federal share(2014 Urban STP—advance construct in 2013) $ 160,000 Local share South Lansing Pathway(Phase 2)Transportation Enhancement Activity Proiect(ENH201200044) We have received a conditional commitment for TEA funding for a section of the South Lansing Pathway project which is on the current TIP as a CMAQ illustrative list project. Please move this project to 2013. Project Limits: Consumers Energy utility corridor located south of Jolly Road between Waverly Road and Martin Luther King,Jr. Blvd. Length is 1.6 miles. Description: Construct 1.6 miles of pathway. ADA ramps, pedestrian signals, and rapid flashing beacons will be installed along the pathway crossings at major roadways. Restripe 1.3 miles of Pleasant Grove Road to provide bike lanes between Jolly Road and Martin Luther King Jr. Blvd. Estimated Construction Cost: $637,000 Funding(est.): $414,000 Federal share(2013 TEA—conditional commitment) $223,000 Local share Holmes Road Reconstruction—Deerfield to Pleasant Grove This Urban STP project is on the current TIP for 2014 funding and should be moved to the illustrative list. Estimated Construction Cost: $800,000 Funding(est.): $640,000 Federal share(2014 Urban STP) $ 160,000 Local share Please feel free to contact me with any questions regarding this TIP amendment request. Sincerely, � Andrew Kilpatrick, P.E. Transportation Engineer c: Chad Gamble,Director of Public Service Dean Johnson,City Engineer Jane Dykema,Assistant City Engineer Kathy Rodgers,Lansing Township Bill Conklin,Ingham County Lansing TIP Amendment — Project Location Map W St Josh St , La��,g <' Fr�� . �g 4 P,.tk Countpi Ckib ' �� ♦ ' i t'�-do A<i W Mt Hope Ave E M, I-ape Moores River Dr STP *� ,Y) Wa;hinglon ,- Park AC w' w } O rd f CL e1'1 ._... Holmes Rd a W Hatmes Rd Holmes Road STP Co Old Everett Neighborhood X �u e W N oily Rd W Jolley Rd. i„ Benjamin F. � CS Da A Park �. 'l{': Northr),;a St S. Lansing Pathway(Phase II) a w�' W 1,V, tr Rd . `W1f Mer Rd w� ♦, , , Z `` jj yam-ov vu Tn r kJ:i-y ,�.'� i �r�Y a•'�i ti,' • '• / _� rv'1 it ��i:-.':�3a. 1 - a�.' �.. ., r• � � rt• � ,• �#,-. Ott r ►° ! }i - _ Gi � 1 , � i /4: wf" ", 1 *-r ir. rl✓f Ike:.. 'IF•, 1 1 ,l r�I � �1,,�' 1 '. 1 1 ,r .r� ` `r 3 � .� � .• y ^• '(yam � ,. 1 /f/ rr Jam'^ �� .4 '� � /i �`S 1 �.,�✓'A�. '/t�s. � .. 1 •:�, :��,:� gip" .,1 ��!�� Y �.! � .t. �- G.�. �•. ''..'�' i�. T 1 s �/';� •�� .� ` ,�.,. s•"...'`' �.. ,r� .gym �, l�Y �� f � :¢�1`� 1�' it 'i.' s,��` v �,�. ,; �, .+f �� 1 � 1� kr' �t ' 1• •A. '� � � �•, ram" • ♦S ,� �� -. `� . �.. L � f .� •b y. •. •' 1 �4, �l _,, .,,, v`�w_.:.iiVi:i -y -'. ter• i •J - ti go f' •• • December 5, 2012 A Short History of Waverly Road Non-Motorized Planning Activities at TCRPC (Prepared by: Paul T. Hamilton, Chief Planner) --1975 Bicycle Transportation Plan: Waverly not specifically mentioned or shown, although proposed Class III facilities were show on both the north and south sides of the River and on Old Lansing westt of Waverly. --1981 Bicycle Transportation Plan: Evaluated Waverly Road from Grand River to Holt and identified major barriers, such as the bridge, rough surface, railroad tracks, 1-496, US 27. Recommended an off road pathway from Mt. Hope to Jolly and that any construction or reconstruction in the entire corridor include widened lanes. --!995: Regional 2015 Transportation Plan: Regional Non-Motorized Systems Plan element recognized Waverly as designated, unsigned. route. Projected future route for widened sidewalks from Holt Rd.to Grand River. - 2003: Regional 2025 Transportation Plan: Regional Non-Motorized System Plan element proposed part on, part off road from Holt to Grand River. Designated Waverly as a Priority Corridor from Garn River to Columbia, to Onandaga, and then into Onandaga, connections via Holt Road west Diamondale, east to Okemos. Suggested location and design studies needed to determine best configuration, but that all projects on the road or for land use and economic development throughout the corridor be considered opportunities to leverage this major north south route. On Road facility along Old Lansing from 1496 connection west to Waverly. Off Road facility from East of MLK crosses river and along north shore parallel to Old Lansing, continuing west along Old Lansing to west end connection . --2005: Regional 2030 Transportation Plan: Regional Non-Motorized System Plan included Waverly off road facility from Grand River to approximately 1-96, then on-road south to Columbia, Onandaga into Onandaga. Priority corridor identified same as in the 2025 Plan. On Road facility along Old Lansing from 1 496 connection west to Waverly. Off Road facility from East of MLK crosses river and along north shore parallel to Old Lansing, continuing west along Old Lansing to west end connection and into Delta pathway system. --January 2010: Regional 2035 Transportation Plan: Regional Non-Motorized System Plan showed an on-road facility from Grand River to Colombia, but remained a priority corridor. On Road facility along Old Lansing from 1496 connection west to Waverly to west end connection. Off Road facility from East of MLK crosses river and along north shore parallel to Old Lansing continuing west along Old Lansing to west end connection and into Delta pathway system. S1 � ti G OFFICE OF THE MAYOR 9th Floor. City Hall -,� 124 W. Michigan Avenue Lansing, Michigan 48933-1694 (517)483-4141 (Voice) (517)483-4479(TDD) (517)483-6066 (Fax) f HID mayor@lansingmi.gov C Virg Bernero Mayor December 5, 2012 Dear TCRPC TRC members: I believe that safe transportation for all road users is essential for the viability and livability of this region. The residents of Lansing affirmed this belief when they submitted over 4,500 petitions for a complete streets ordinance in 2009. Based on this citizen led initiative, the city of Lansing was the first city in Michigan to adopt a complete streets ordinance. Since that time, over 80 other cities, counties, and other agencies, including the state of Michigan have passed complete streets ordinances, plans, policies, guidelines or resolutions. Until two years ago, the Waverly corridor only had short segments of sidewalks that didn't form a network. In 2011, the Ingham County Road Commission added shoulders to Waverly Road from south of Miller Road to Jolly Road. This year, the City of Lansing extended bike lanes up to Glenburne Boulevard and constructed a pathway up to Cooley Drive. People are now able to travel from the southern city limits all the way up to Moores River Drive, but can't safely get across the bridge over the Grand River or to the pathway along Moores River Drive east of Waverly Road. The Waverly road corridor has been on TCPRC's long range plan to address the non-motorized form of transportation since the early 1970s! These next two phases of closing this critical gap in this network will be a significant project that will be one of the testaments of our generation. This project is known as the Waverly Road Regional Non-motorized connector. The first phase of this project will complete the non-motorized network gap on Moores River Drive and provide safe passage across the Grand River. The second phase of the project, currently being worked on in collaboration with Ingham County and Lansing Township, would provide a pathway on Waverly and Old Lansing Roads, providing safe access between homes, businesses, parks and the YMCA. The City of Lansing is committed to starting this project in 2013 and is continuing to search for ways to bring as much federal and state funding to this project as possible. To date we have been successful in receiving approval for close to $2.0 million in state, federal and other funds. I ask for your support for the regionally significant Phase I of the Waverly Road connector project contained in the TIP amendment submitted by the City of Lansing, which represent our commitment to safe and accessible transportation options for all residents of the Lansing area. Sincle'r, ly Virgo Mayor "Equal Opportunity Employer" Waverly/Grand River Regional Recreational Pathway Project This project involves construction of non-motorized facilities on Mt. Hope Avenue, Moores Drive, Waverly Road and Old Lansing Road. Non-Motorized facilities are identified for all these roadways on the Tri-County Regional Planning Commission's 2035 Non-Motorized Transportation Plan and the City's Non-Motorized Plan. The plan indicates provision of an on-road facility (bike lanes) on all these roadways and an off-road facility (pathway) for Moores River Drive and Old Lansing Road. The City of Lansing has submitted applications to, and received funding, from the Michigan Department of Natural Resources (Trust Fund) and the Michigan Department of Transportation (Transportation Enhancement Activity). The use of Surface Transportation Program (STP) funding is being proposed for the project elements along Moores River Drive that would not be covered by the Trust Fund or TEA program. These funding elements are identified in the attached TIP amendment request to Tri-County Regional Planning Commission. This TIP amendment is needed to provide a funding year, which would permit construction to begin in 2013. If action on the TIP amendment is deferred, the project would need to be obligated by September 2013, though construction would likely not begin until 2014. Public meetings were held in March 2011 to give an overview of the entire project and in March and October 2012 to discuss the Moores River and Mount Hope sections of Phase I Phase I (city of Lansing elements and Waverly Road bridge over the Grand River): Moores River Drive, Mt. Hope and Waverly Road from Moores River to the north end of the bridge over the Grand River. Construct 10' non-motorized pathway and bike lanes. Provision of a facility across the bridge in Phase I is a condition of the 2013 TEA funding. FY 2013 funding with construction in 2013 and/or 2014. Amount Source $ 720,000 2013 TEA $ 300,000 2013 MNRTF $ 20,000 Tri-County Bicycle Association $ 180,000 Local $1,220,000 Total Phase II (Lansing Township elements): Waverly Road to Old Lansing Road and Old Lansing Road from Waverly Road to the west end of the Grand River Park. Construct 10' non-motorized pathway. FY 2014 funding with construction to be determined. Amount Source $320,000 2014 TEA $210,000 Local $530,000 Total City staff has met with Lansing Township and Ingham County staff to discuss the technical and construction issues surrounding the project. The City of Lansing is currently completing design on the section of the project within the city and is developing a cost estimate for the remainder of the project. This information is expected the week of 12/10 with a meeting set with Township and County staff on 12/17. A public meeting is anticipated in mid to late January 2013. Engineering Division Report ;` For The Public Service Board December 2012 Wet Weather/Pollution Control Programs The team comprised of City staff and consultants are continuing to develop the City's Wet Weather Control Program (WWCP), which is designed to address the regulatory requirements for CSO discharges, SSO discharges and for discharges of municipal storm water. The Dept. of Public Service has exchanged correspondence with DEQ regarding the City's draft Control Program document provided in 2011. In April of 2012, Dept. of Public Service provided written responses to each of DEQ's comments, but a subsequent response has not yet been received. However, in December 2012, the Dept. of Public Service will be meeting with DEQ, Water Resources Division staff to discuss the approach for the next round of construction projects within the City's sewerage collection system. These proposed construction projects have been determined to be the highest priority based upon an analysis of the City's entire collection system, including areas currently served by combined sewers. These proposed projects are described in the SSO Control section below. I. Combined Sewer Overflow (CSO) Control All existing CSO construction projects have reached the"substantially complete"milestone and all but the most recently constructed, the CSO 015 North Project, have been fully closed out. The integrated Wet Weather Control Program described above will include additional CSO sewer separation projects to meet requirements for CSO control. However, as stated above, some other sewer system projects associated with the WWCP are a higher priority than sewer separation projects based upon overall system benefits (see "SSO Control" section,below). Again, the WWCP will include additional sewer separation projects. The CSO 034C Project, which includes sections of the Mt. Hope Avenue and M.L.K. Jr. Blvd. corridors, has been designed and it will likely be the next CSO project to be constructed. The schedule for construction will be based upon available funding and priority within the overall program, which will be reviewed and approved by DEQ. II. SSO Control In conjunction with development of the WWCP, the City's team performed an analysis of the City's collection system to confirm that collection system"bottlenecks" exist as sewage flows in the collection system increase as a result of"larger"wet weather events. The WWCP identifies elimination of these bottlenecks as a priority within the overall scope of the WWCP. Consistent with this approach, the City's team has begun preliminary design on sewer system projects to eliminate bottlenecks by increasing system flow capacity. This includes projects to increase the flow capacity at River Siphon#11 and the pumping capacity of the Francis Park Pump Station. The Dept. of Public Service will be meeting with DEQ in December of 2012 to discuss these projects. In addition, as part of the overall WWCP efforts toward SSO control, the dept. of Public Service plans to implement a Basement Back-up Protection Program designed to provide relief for residents that experience periodic basement sewage back-ups from the City's sewer collection system during extreme storm events. The project will provide funding of private property plumbing upgrades, such as check valves and/or sewage pumps that result in protection of public health. The City expects to begin implementation of the Basement Back-up Protection Program in Spring of 2013. III. Storm Water—Municipal Separate Storm Sewer System (MS4) Program The City is currently working on many aspects of the MS4 Program in order to assure compliance with NPDES permit requirements and the associated requirements stemming from the Stormwater Pollution Prevention Initiative document. These efforts have been aided by the"Planning Assistance to States" (PAS) grant that was provided by the US Army Corp of Engineers Detroit District specifically for MS4 Program required activities. Funded work tasks associated with the grant are being conducted by Dept. of Public Service in conjunction with Tetra Tech, the US Army Corp's designated contractor. These grant activities will continue into calendar year 2013. In particular, the PAS grant work in 2012 has been a great aid toward completing required activities, including development of the new program for Post-Construction Controls for Development and Redevelopment. The program for Post-Construction Controls for Development and Redevelopment requires treatment of solids from stormwater runoff to meet water quality criteria and attenuation of the flow rate from stornwater runoff to meet channel protection criteria. The Dept. of Public Service began implementation of this program through site plan projects received in the latter part of 2012. The PAS grant work in 2012 also aided in completion of required activities associated with the Illicit Discharge Elimination Program, including storm sewer outfall investigations in the field. During 2012, it has become clear that compliance with MS4 Program requirements is resulting in a growing workload relative to Dept. of Public Service resources. Streets I. 2012 Major Street Projects Projects include: A. Washington Avenue between Malcolm X (Main Street) and Barnes Avenue • Complete Reconstruction • Sanitary Sewer Repairs • New Storm Sewer Installation • Streetscape and new sidewalk (emphasis between Elm and South Street) • Coordination with new BWL Cogeneration Power Plant Project • Construction started in April 2012—C&D Hughes as the prime contractor • Other adjacent utility work (gas, water and steam) 2012 construction wrapped up in early November. New storm sewer was constructed in Washington Avenue between the Canadian National Railroad crossing and Hazel Street. Various spot repairs and pipe lining was performed to the storm and sanitary sewers. New storn leads were provide to properties on Washington Avenue identified in the M-7 report. Washington Avenue was reconstructed from a five-lane cross-section to a three-lane cross-section with bicycles lanes. South Street west of Washington Avenue was reconstructed. Safety improvements were made to the intersection of Washington Avenue and Malcolm X Street. Canadian National reconstructed the railroad crossing on Washington Avenue. Construction co- ordination was provide for the adjoining BWL Cogeneration Power Plant as well as for BWL water main, steam and electric constriction and Consumers Energy gas main construction. Streetscape flatwork and brick work was constructed on the west side of Washington Avenue 2 between the Canadian National Railroad crossing and Elm Street. Access was maintained to the local businesses in REO Town. Completion of the Streetscape will be in the Spring of 2013 with final paving of Washington Avenue to occur in June 2013. B. MLK and Willow Intersection • Reconstruction of the north curb line to create room for a westbound left turn lane • Realign north-south travel lanes • Mill and resurface • Install new and improved traffic signals Construction started in mid-June and was completed in mid-July. C. Waverly Road Non-motorized Pathway • Constructed HMA non-motorized path between Jolly Road and Moores River Drive on east side of roadway with a minor amount of concrete sidewalk on west side near Glenbume Construction substantially completed in August. Minor work to complete in spring includes fence installation and restoration. II. 2012 Millage Paving Project • With the use of millage revenue, O&M paved 1.40 miles of streets. These include: a. Karen Street from Anson Street to Wainwright Avenue b. Sylvester Street from Karen Street to Lucie Street c. Washington Avenue from Jolly Road to Lowcroft Avenue d. Lowcroft Avenue from Washington Avenue to Cavanaugh Road e. Pierce Avenue from Burchfield Avenue to Lowcroft Avenue f. Potter Avenue from Cedar Street to Donald Street g. Gordon Avenue from Marion Avenue to MLK Boulevard h. Cooper Street from Marion Avenue to MLK Boulevard • Plan includes • Local Street focus with overlays, minor subbase repairs, minor milling, necessary ADA sidewalk upgrades (to be constructed in Spring of 2013 • O&M performing the paving -Additional streets to be paved in the Spring of 2013. III.2013 Major Street Projects 1. Holmes Road — Reconstruct Holmes Road from Pleasant Grove to approximately 1000 feet west of the MLKing intersection. Mill and resurface approximately 1000 feet to the MLKing intersection. Plans are in the final design stage with an April bid opening. Construction is planned to be done in stages to allow traffic in one direction. Construction is anticipated to begin in early June and be complete toward the end of October. 2. Jolly Road — Mill and Resurface Jolly Road from Pennsylvania Avenue to Aurelius Road. This project will be bid with the Holmes Road work as one project. There will be one lane in each direction kept open during construction. 3. Moores River Drive—As part of the Waverly Regional Recreational Network Connector Project, Moores River Drive between Waverly Road and Mt Hope Avenue will be reconstructed in 2013. The boulevard will be eliminated and roadway will be reconstructed with one lane in each direction. The river bank will be regarded to eliminate the need for the seawall and the seawall 3 will be removed as part of the road project. This work will be done in conjunction with the Transportation Enhancement project to construct a non-motorized pathway at this same location. Sidewalks I. $60,000 was appropriated in FY13 for Gap Closure projects II. Moores River Drive / Waverly Road Pathway Project (proposed for 2013 Construction) Renamed the Waverly Region Recreational Network Connector Project (WRRNCP) Project includes Moores River Drive from Mt Hope to Waverly Road, Waverly Road to Old Lansing Road and Old Lansing Road to Grand River Park. TetraTech is the design engineer. Conditional Commitment was received from MDOT for the Transportation Enhancement funding for the pathway. Two sections - Moores River Drive and the Waverly bridge in 2013 and Waverly Road north of the bridge with Old Lansing Road in 2014. Construction of Section One is scheduled for this summer with a July or August start. Bridles I. Bridge Inspections and Local Bridge Program (LBP) Funding Applications • TetraTech and Great Lakes Engineering teamed up to provide engineering services for our bridge inspection program last year. It was necessary to inspect three bridges again this year. ■ Two bridges have posted load restrictions and were inspected again this year: • Aurelius Road over Grand Trunk Railroad • East Elm Street over Red Cedar River ■ The Aurelius Road culvert over Pawlowski Creek was re-inspected this year due to condition concerns • A river trail bridge on the Grand River, under the East Grand River Avenue Bridge is going to be inspected in December due to condition concerns. • Load ratings are being prepared to submit to MDOT in December for several bridges • Local Bridge funding applications for 2016 are being prepared and will be submitted in April. Bridges included: ■ Aurelius Road over Pawlowski Creek ■ Aurelius Road over Grand Trunk Railroad ■ East Elm Street over Red Cedar River ■ Jolly Road over Sycamore Creek ■ Cavanuagh Road over Sycamore Creek 4 III. 2012 Rehabilitation Projects Pennsylvania Ave Bridge—over the Red Cedar River; • Construction was complete at the end of August. Several deteriorated beam ends were removed and new steel spliced in place. The project was done while keeping traffic in one direction or one lane in each direction. IV. 2013 Rehabilitation Project Mt. Hope Avenue Bridge over Sycamore Creek • DLZ is the engineering consultant • Final plans are in to MDOT for a February Bid opening. • The Bridge will be closed to traffic From June through August 2013. • The detour route is to Cavanaugh Road. Environmental Clean-Up I. Paulson Landfill Site During 2012, Dept. of Public Service worked to evaluate and consider cost-effective technologies that will aid in addressing concerns over plume migration. This effort is concurrent to consideration of remediation technologies that will ultimately be employed for cost-effective source control of pollutants at the landfill. Development of funding for this remediation effort is also a challenge. The City has contracted with NTH to review the suggested agreement for a possible joint remediation venture with Granger Co. Updates on the optimal approach for remediation of the site will be provided following completion of this review. II. Aurelius Landfill Site The DEQ-requires biannual groundwater sampling/monitoring of the site. The Spring 2012 event was completed in Mid-May and associated reports prepared by the consultant, CDM-Smith, were delivered to DEQ in October. Based on information, including the results of the monitoring data, the City has sought DEQ's concurrence for relaxing the sampling frequency from biannual to one annual event. Response from DEQ is awaited. III. Miscellaneous Environmental Projects Contract with NTH to perform environmental services for pursuit of closure of several sites with environmental contamination, including the following. 525 & 610 South Street—Leaking Underground Storage Tank Sites LUST Closure reports for restricted closure was prepared. Additional assessment work may be needed if MDEQ denies restricted closure. BWL is finished reviewing this property with respect to nearby drinking water production wells, and has no objection to closure. The next steps are to consult again with Planning and Law, and to present the case for the restricted site closure to the Planning Board, then to City Council for approval. 610 South Street—Fuel Oil Tank w/Historical Free Product Tank removal recommended. Funds need to be allocated. 5 66050; Fire Station O—Leaking Underground Storage Tank Site LUST Closure report for restricted closure was prepared. City is reviewing the closure language. Additional assessment work may be needed if MDEQ denies restricted closure. BWL is reviewing this property with respect to nearby drinking water production wells. The next steps are to consult again with Planning and Law, and to present the case for the restricted site closure to the Planning Board, then to City Council for approval. 46093; Diamond Reo RAP NTH will completing a liability assessment. Additional assessment and repair work may be needed at the site. Project on hold while MDEQ finalizes site contamination rules. Baseball Stadium MDEQ agreed that no further action is required for the site. Staff is working to remove this site from the list of contaminated sites. Need to complete a No Further Action Report Form that is being revised by MDEQ. Other Environmental Proiects During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Crego Park. Closure work pending as time allows. Work currently is ongoing to try and resolve the Crego Park closure issues. 6 Public Service Department Business & Permits Division Report for the Public Service Board December 13, 2012 Our staff continues to monitor Soil Erosion Control permitted sites. New fee structure implemented this year based on time encourages permit holders to stabilize sites quickly. We have made more progress toward selecting new software for permits, work orders, complaints and more. Request for proposal document is being finalized. We hope to have it posted before the end of the year. In the meantime we are using Google Docs to allow our field staff to have live access to office data for inspections and other field work. Other year end work includes updating our database with licensed sewer cleaners and drain layers and adding new addresses. We also are updating The Board of Water and Light, Delta Township, and Lansing Township information on new connections to the public sewers. Staff spent hundreds of hours preparing for large special events including Silver Bells and the Right to Work demonstrations. Time was spent in planning meetings, working out logistics, design and implementation of Temporary Traffic Control. Staff worked with Operations and Maintenance staff and also had direct communications and planning with Emergency Operations Center, Lansing Police Department, Lansing Fire Department, Michigan State Police, State Grounds personnel, State Office of Management and Budget, Lansing Entertainment and Public Facilities Authority. We are finalizing our preparations for snow enforcement. Included in the plans is a public awareness campaign for the program including information on our website, in the paper, on City TV, and via letters to neighborhood associations. Our staff is brushing up on their training and we will be ready to go when the snow sticks. PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX:(517)483-6082 ill �F x http://publirservice.cityoflansingmi.com Virg Bernero, Mayor April 16, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held March 8, 2012. Please place these minutes on file. Respectfully submitted, wb Janette Tate Recording Secretary % s-r CD Attachment -77 4 "Equal Opportunity Employer" DRAFT REGULAR MEETING OF BOARD OF PUBLIC SERVICE MARCH 8, 2012 PRESENT: Cleo Anderson, Ron Bloomberg, Matt Flechter, James Marshall, Shirley Rodgers, and Alfreda Schmidt ABSENT: Paul Baerman, and Rory Neuner STAFF: Chad Gamble VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:55 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: February 9, 2012 Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for February 9, 2012. 4) COMMUNICATIONS: None 5) ACTION ITEMS: 6) REPORT OF OFFICERS: Engineering Division: A written report was distributed. 12:02 p.m. Mr. Flechter arrived Mr. Marshall asked for clarification and additional information on parts of the report. Discussion followed. Ms. Schmidt again stated that the sidewalk at the corner of Michigan Avenue and Genesee Street is in disrepair, which appears to be caused by a City tree. Mr. House, at last month's meeting, informed that the homeowner would need to contact Operations and Maintenance Division and an inspector would respond and give them their options. Public Service Board Page 2 March 8, 2012 7) DIRECTOR'S REPORT: Mr. Gamble announced that he now has two titles on his business card,the additional one being Chief Operating Officer for the City. This position oversees all general operations for the city, including all contracts and departments. Mr. Gamble gave a presentation on the Wet Weather Program avoiding Basement Backups. Discussion and questions followed. Mr. Gamble stated the plan for the Millage Money is to spread it as far as we can to improve local streets. Discussion followed. 8) OTHER BUSINESS: 9) COMMUNICATIONS: Ms. Rodgers stated at the Tri County meeting last month, Denise Jackson from MDOT made reference to the State having some excess funding over the course of the next few years. Letters were being sent out with the information. Ms. Rodgers thanked the City of Lansing for lending the Ingham County Road Commission a signal, cabinet, and fixtures to replace the one that was taken out by a traffic accident. 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 1:13 p.m. Respectfully submitted, Janette Tate, Recording Secretary A s �1\. PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue i Lansing, Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com G Virg Bernero, Mayor May 22, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held April 12, 2012. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment c r-, �n 7:J tl "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE APRIL 12, 2012 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, Matt Flechter, James Marshall, and Alfreda Schmidt ABSENT: Shirley Rodgers STAFF: Chad Gamble, Scott House, Victor Rose, and Paul Stokes VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:39 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Shirley Rodgers 2) CITIZEN COMMENTS: None f s:.a Y 3) APPROVAL OF BOARD MINUTES: e March 8, 2012 ." Chair Bloomberg recommended the following revision: • Pg. 1, last Para., Line 3: change "months" to "month's" Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for March 8, 2012, as amended. 4) COMMUNICATIONS: Chair Bloomberg announced that Rory Neuner submitted a resignation letter, as professional opportunities forced her to relocate away from the City of Lansing. Mr. Baerman made a motion for a resolution thanking Rory Neuner for her service on the Public Service Board and express the Board's appreciation for her experience, expertise, perspectives and contributions to the Board and to the City in that respect, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. 5) ACTION ITEMS: The Board discussed meeting with the Public Service Committee. Mr. Gamble suggested developing a platform to bring to the meeting. Public Service Board Page 2 April 12, 2012 6) REPORT OF OFFICERS: Wastewater Division: A written report was distributed. 11:51 a.m. Mr. Flechter arrived Mr. Stokes gave a brief verbal overview of the report. Discussion followed. 7) DIRECTOR'S REPORT: Mr. Gamble reported the following: The Executive Summery of the Budget is now available online. The detail of the 4 Millage Money is as follows: Police - 1.5 mills which is approximately 2.9 million dollars. This will allow them to bring back 7 laid off officers, and refurbish the South Washington office complex. Fire - 1.5 mills for fire Department. This allows them to maintain their current staff and purchase a new ambulance. Public Service - 1 mill which is approximately 1.9 million dollars. One third will go towards emergency band aids, and two thirds toward capital improvements, for street repairs. There are no proposed lay-offs in the Budget. There was discussion on not hiring back Seasonal help (which is mostly grounds work; mowing and weed whip), and contracting the work out. But, after compromising with the Union the City will re-evaluate seasonal help and continue with fewer workers. Public Service Hearing is May 7"' 5:30 p.m. to 7:00 p.m. for those who would like to attend. Councilmember Jessica Yorko even while she was on this Board was working very hard to implement the Saginaw Street Road Diet. This would take Saginaw Street down from a four lane to a three lane with a bike path. After working with MDOT for almost two years the Saginaw Street Road Diet was approved between Stanley Street up to and through the bridge over the Grand River. With a heavy heart and pride Mr. Gamble announced the retirement of Mr. Rose, Assistant Superintendent Operation and Maintenance Division. Mr. Rose accepted a job as a Public Works Manager for the City of Grand Rapids. He will be managing Streets and Solid Waste. The Board Member's congratulated him on his new job, and thanked him for his great service to the Citizen's of Lansing. Mr. Rose stated it was an offer he could not refuse, and he enjoyed working with Director Gamble and the Public Service Team. 8) OTHER BUSINESS: Chair Bloomberg open up discussion items to bring to the Public Service Committee meeting. Ms. Schmitz would like to discuss gap closure of the sidewalks. Mr. Baerman Public Service Board Page 3 April 12, 2012 seconded that discussion, and would also like to include the rest of the Board's recommended budget items. After further discussion the Board will try to attend the May 2°d Committee Meeting. 9) COMMUNICATIONS: None 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 12:53 p.m. Respectfully submitted, Janette Tate, Recording Secretary S\, PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com C 1. Virg Bernero, Mayor November 13, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held September 13, 2012 and October 11, 2012. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment ^' h+J r C: ^- s C'1 CD "I co "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE SEPTEMBER 13, 2012 PRESENT: Cleo Anderson, Paul Baerman, Matt Flechter, James Marshall, and Alfreda Schmidt ABSENT: Ron Bloomberg, and Shirley Rodgers STAFF: Chad Gamble, and Christopher Mumby VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:54 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call 1. Chair Baerman asked the Board to excuse Ms. Rodgers absence as she is off for personal reasons, Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. b. Excused Absences: Ron Bloomberg, and Shirley Rodgers 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: August 9, 2012 Mr. Marshall recommended the following revision: • Pg. 1,New Business, Last line: change "there"to "their" Mr. Anderson recommended the following revision: • Pg. 1,New Business, First line: change "behave"to "behalf' Mr. Flechter moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for August 9, 2012, as amended. 4) ACTION ITEMS: The Board discussed Division reports: rotation/frequency/schedule Mr. Gamble suggested that the Department will figure a schedule and bring to next meeting. Discussion followed. Chair Baerman motioned to change the structure of how the Divisions report to the Board, by grouping the Divisions together with a schedule to be prepared by the Department, which will be presented to the Board for approval at the next meeting, Ms. Schmidt moved, Mr. Marshall seconded, MOTION CARRIED UNANIMOUSLY. Public Service Board Page 2 September 13, 2012 5) COMMUNICATIONS: Mr. Flechter congratulated Ms. Schmidt on her Southside Community Center Dedication. Mr. Baerman continued the congratulation with information about the event. Ms. Schmidt was honored. 6) REPORT OF OFFICERS: Business and Permits Division: A written report was distributed. Mr. Mumby gave a brief overview of the report. Attached to the report was the new structure of the Department with six (6) Divisions. Discussion followed 7) DIRECTOR'S REPORT: Mr. Gamble gave updates on construction projects. He stated Ms. Schmidt's dedication was well deserved, and expressed her importance to the community. 8) NEW BUSINESS: None 9) OTHER BUSINESS: None 10)PENDING ITEMS: None 11)ADJOURN: The meeting adjourned at 1:07 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE OCTOBER 11, 2012 PRESENT: Paul Baerman, Ron Bloomberg, Matt Flechter, and Alfreda Schmidt ABSENT: Cleo Anderson, James Marshall, and Shirley Rodgers STAFF: Chad Gamble, Scott House, Greg Klco, and Lori Welch VISITORS: None 1) CALL TO ORDER: With no quorum present, Chair Baerman called the meeting of the whole to order at 11:50 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Cleo Anderson, and Shirley Rodgers 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: September 13, 2012 With no quorum present, the Board deferred the approval of the minutes to next meeting. 4) ACTION ITEMS: A proposed Division Reporting Schedule was presented to the Board for approval. Discussion followed. With no quorum present, the Board deferred the approval of the schedule to next meeting. 5) COMMUNICATIONS: None 6) REPORT OF OFFICERS: Fleet Services Division: A written report was distributed. Mr. Klco gave a brief overview of his Division, and presented photographs of the new location site. Discussion followed. Operations and Maintenance/CART Division: A written report was distributed. Mr. House gave a brief overview of the Operation and Maintenance report. Ms. Welch gave a brief overview of the CART report. Discussion followed. Public Service Board Page 2 October 11, 2012 7) DIRECTOR'S REPORT: Mr. Gamble gave updates and presented photographs on current construction projects. Discussion followed. 12:56 p.m. Lori Welch left Mr. Gamble stated the Department will be moving forward with combining the Public Service and the Transportation Boards. The estimated FY14 Budget deficit projection is 11.2 Million. Discussion followed. 1:03 p.m. Mr. Flechter left 8) NEW BUSINESS: None 9) OTHER BUSINESS: Mr. Bloomberg questioned when will City Council's Budget Priorities be available, and the Department's Annual Report. 1:09 p.m. Mr. House and Mr. Klco left Mr. Gamble stated Council is working on their priorities now and suggested the Board should as well. The Department's Annual Report is presented in January. 10)PENDING ITEMS: None 11)ADJOURN: The meeting adjourned at 1:12 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE NOVEMBER 8, 2012 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, Matt Flechter, and James Marshall ABSENT: Shirley Rodgers, and Alfreda Schmidt STAFF: Chad Gamble, Marty Riel, and Paul Stokes VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at approximately 11:40 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Shirley Rodgers, and Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: September 13, 2012 Mr. Marshall moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for September 13, 2012. October 11, 2012 Mr. Bloomberg moved, Mr. Flechter seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for October 11, 2012. 4) ACTION ITEMS: A proposed Division Reporting Schedule was presented to the Board for approval. Discussion followed. Mr. Bloomberg moved, Mr. Marshall seconded, MOTION CARRIED UNANIMOUSLY to approve the Division Reporting Schedule. 5) REPORT OF OFFICERS: Property Management Division: A written report was distributed. Mr. Gamble introduced Mr. Riel, Property Management Manager, to the Board. Mr. Riel gave a brief overview of the report. Attached to the report was the organizational chart of the Division. Discussion and questions followed. Public Service Board Page 2 November 8, 2012 Wastewater Division: A written report was distributed. Mr. Marshall had some questions and wanted more information on parts of the report. Mr. Stokes gave more information. Discussion followed. Mr. Gamble suggested starting next months meeting with a tour of the Tertiary Filter Building. The Board agreed to start the meeting with the tour for next month. 6) DIRECTOR'S REPORT: Mr. Gamble gave updates on constructions projects: completions, current, funding, etc. Discussion followed. Mr. Flechter discussed an issue about bicycling on Michigan Avenue, and stated communication with police would be beneficial in this non motorized friendly community. 7) NEW BUSINESS: None 8) OTHER BUSINESS: None 9) COMMUNICATIONS: None 10)PENDING ITEMS: None 11)ADJOURN: The meeting adjourned at approximately 1:00 p.m. Respectfully submitted, Janette Tate, Recording Secretary 'A S C� PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue � Lansing, Michigan 48933 l (517)483-4455 I FAX: (517)483-6082 �r http://publicservice.cityoflansingmi.com ` I I Virg Bernero, Mayor December 19, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes i✓: rU Dear Mr. Swope: 4,. ' C Attached are approved minutes from the Board of Public Service meetings held November 8, 2012. _a t-7 Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" G PUBLIC SERVICE DEPARTMENT 732 City Hall i 124 West Michigan Avenue 1 Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero,Mayor September 17, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan ;, RE: Board of Public Service: Approved Minutes i Dear Mr. Swope: i cn Attached are approved minutes from the Board of Public Service meetings held August 9, 2012. Please place these minutes on file. Respectfully submitted, C9&,fv-�� C�A Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE AUGUST 9, 2012 PRESENT: Cleo Anderson, Ron Bloomberg, Matt Flechter, James Marshall, Shirley Rodgers and Alfreda Schmidt ABSENT: Paul Baerman STAFF: Chad Gamble, and Paul Stokes VISITORS: Kathie Dunbar, Council Member and Public Service Committee Member 1) CALL TO ORDER: Vice Chair Rodgers called the meeting to order at 11:45 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman Vice Chair Rodgers gave a welcome to Kathie Dunbar. 2) CITIZEN COMMENTS: None Cx 3) APPROVAL OF BOARD MINUTES: July 12,2012 Mr. Flechter recommended the following revision: • Pg. 1, Action Items, Chair: change "Mr. Barman"to "Mr. Baerman" Mr. Flechter moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for July 12, 2012, as amended. 4) ACTION ITEMS: None 5) REPORT OF OFFICERS: Wastewater Division: A written report was distributed. Mr. Marshall asked for additional information on the report. Mr. Stokes provided more information. Discussion followed. 6) NEW BUSINESS: Council Member, Kathie Dunbar, stated she is here on behalf of the Public Service Committee. The Committee feels after the joint meeting with the Board that staying connected is important. The Committee heard loud and clear the Board's position on Sidewalk Gap Closure, and is asking for the Board to give their support in moving forward Public Service Board Page 2 August 9, 2012 on efforts to get a .5 millage on the November ballot, for Sidewalk Gap closure and repair. Discussion followed. Mr. Bloomberg motioned, may it be resolved that the Board of Public Service supports the Public Service Committee efforts to obtain additional funding for sidewalks, including but not limited to submission of dedicated millage questions to the voters. Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. 7) DIRECTOR'S REPORT: Mr. Gamble gave updates on construction projects through out the City. Discussion followed. 1:00 p.m. Mr. Flechter left 8) OTHER BUSINESS: None 9) COMMUNICATIONS: None 10)PENDING ITEMS: Ms. Schmidt stated she had a wonderful time at the Lugnuts game and was happy the team won that night. Mr. Gamble said it was nice to be able to do something for the Board to show appreciation for all their time and dedication. 11)ADJOURN: The meeting adjourned at 1:05 p.m. Respectfully submitted, Janette Tate, Recording Secretary BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, AUGUST 21, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Dr. Ed McGarrell, MSU School of Criminal Commissioner Bob Noordhoek Justice Commissioner Bill Renfrew Joan Jackson Johnson, Director of Human Commissioner Maria Mejorado Relations and Community Services Commissioner Clyde Carnegie Bernard Brantley, Commission Investigator Commissioner Drew Macon Jim DeLine, Secretary MEMBERS EXCUSED: MEMBERS OF THE PUBLIC/GUESTS: Commissioner Jan Kolp Angela Wittrock, MLive Media Group Ofc. Rachel Bahl and daughters C r,,) CD CALL TO ORDER—Commissioner Kowalk-Thompson r_. After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order'at 5:28 p.m. Commissioner Macon led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of July 17 were approved as presented. EDUCATION PRESENTATION Dr. Ed McGarrell presented information concerning the LPD PEACE initiative of which, per a contract with Michigan State University, he oversees the research aspect. He gave a brief history of the LPD / MSU collaboration going back to the development of the community policing philosophy. He talked about the research which indicates that the majority of crime occurs in small focused geographic areas by a small number of individuals. Because of this "concentration of violence," a focused effort using a variety of resources can have a big effect. Dr. McGarrell distributed a handout outlining PEACE activities and outcomes. They are now in the process of finalizing their evaluation of the project. He is encouraged that LPD's efforts will continue to some extent as "capacity has been built" and further success is achievable even though crime is becoming more mobile. Board of Police Commissioners Meeting Minutes of August 21, 2012 Page 2 ADMINISTRATIVE REPORT Chief Szymanski expressed her appreciation to the Board for its support during the recent loss of her mother. She reported on the recent National Night Out commending Commissioner Farhat for her efforts making the night a success. Twenty-three neighborhood parties were held with others occurring on other nights. With 164 neighborhood watch groups currently in Lansing and more being created, they are great anchors for community involvement. Commissioner Farhat complimented Community Services Officer Theresa Mironiuk for her terrific support. The Chief discussed the Gun Buy Back program noting the event this past Saturday at the Tabernacle of David. They took in 59 long guns and 40 hand guns and the event is still being evaluated for future action to be taken. She announced the impending retirements of Sgt. Bill Byrnes and CSI Officer Phil Nardone. A party will be held on September 7. She also announced the recognition of Sgts. Zolnai and Tran to be held in Washington D.C. by the ATF for their efforts in the operations which led to the indictments of a multitude of criminals involved in cocaine distribution and other crimes. Chief Szymanski expressed her appreciation to Capt. Daryl Green for representing LPD administration at the July Board meeting. She noted that he has recently been named to the local Volunteers of America Board of Directors. She also announced new Community Policing assignments for Officers Katie Diehl, Brian Rasdale and Rick Thomas. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on this past Saturday's Mobile Food Pantry held at Friendship Baptist Church. She expressed her appreciation to Commissioner Carnegie who is pastor there. It is always a great site with many extras provided by the congregation. She discussed adjustments necessary as a result of the merger of two local food bank operations. The Food Movers program now has fewer sites. Dr. Jackson Johnson will meet with the organization to address concerns. She reported on the Spartans Giving Back/Taking It To The Streets program held recently. A great deal of work was done at the public housing complexes including landscaping and children's activities. Unfortunately, work did not get completed at the VOA. In all, over 1,000 hours of volunteer work was done including work at the Boys and Girls Club, the SWOC and three cemeteries. In addition to work being accomplished, the interaction between the volunteers and the citizens receiving services was excellent. Next year has the potential to be bigger and better with perhaps as many as 1,000 volunteers. Dr. Jackson Johnson also commented on how busy her Department has been and how much she appreciates the Board's flexibility by sharing Bernard Brantley's position. He is a great asset. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Commissioner Kowalk-Thompson asked what the protocol is when Animal Control is needed but unable Board of Police Commissioners Meeting Minutes of August 21, 2012 Page 3 to respond (p. 7). The Chief offered to investigate and provide a response. Correspondence for the month of July was accepted and placed on file. DEPARTMENT REPORTS Commissioner Kowalk-Thompson commended Capt. Green for the format of his Investigations Division report. Department reports for the month of July were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson commended Board members for their public presence. Awards & Incentives Committee — Commissioner Noordhoek announced that the 2013 efforts will begin as the group is now coming together. Budget Committee— no report. Complaint Committee—Commissioner Farhat reported that this committee met the previous evening. She commended Bernard Brantley who"knows his stuff." Commission Investigator report — Bernard Brantley had nothing further to report but expressed his appreciation for the positive comments tonight. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules —Commissioner Noordhoek reported that the committee continues to meet and make progress. COMMISSIONER'S COMMENTS Commissioner Carnegie— had no further comments. Commissioner Noordhoek— had no further comments. Commissioner Macon— had no further comments. Commissioner Farhat—expressed her appreciation to the Chief and Mayor for their support and presence at National Night Out. It was a great night. Commissioner Renfrew—discussed his return to the workforce and the things he is learning in his training to be a school bus aide. Commissioner Mejorado — informed the Board of both her recent cataract surgery and another surgery which is upcoming. Commissioner Kowalk-Thompson— had no further comments. OTHER BUSINESS/ DISCUSSION ITEMS Dr. Jackson Johnson distributed information on the upcoming Lansing Connect and announced that volunteers were still needed. Commissioner Macon requested the number of laid off officers not yet offered positions back with LPD. Chief Szymanski noted that there are five. Board of Police Commissioners Meeting Minutes of August 21, 2012 Page 4 PUBLIC COMMENT Ofc. Rachel Bahl addressed the Board regarding a recent Detroit interview with Lansing Mayor Virg Bernero where he commented that Detroit should be policed regionally and not have a police force that is strictly a City entity. She said many officers were concerned that he felt the same way about Lansing and she asked for the Board's comments. Commissioner Kowalk-Thomas explained that Public Comment is not designed to be a dialog with the Board. She offered a personal comment and thanked Ofc. Bahl for her presence and comments. ADJOURNMENT-Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:32 p.m. PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX: (517)483-6082 l f http://publicservice.cityoflansingmi.com Virg Bernero,Mayor August 10, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held July 12, 2012. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary = �' Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE JULY 129 2012 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, James Marshall, Shirley Rodgers and Alfreda Schmidt ABSENT: Matt Flechter STAFF: Chad Gamble, and Dean Johnson VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:49 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Matt Flechter 2) CITIZEN COMMENTS: None -:'- 3) APPROVAL OF BOARD MINUTES: June 14, 2012 �--y Mr. Anderson recommended the following revision: • Pg. 1, Communications, Para. 2: change "member's"to "members" • Pg. 2, Communications, Para. 2: Change "wish" to "wished" Chair Bloomberg recommended the following revision: • Pg. 1, Communications, Para. 1, first line: add"City Council"before Committee Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for June 14, 2012, as amended. 4) ACTION ITEMS: Election of Officers: Chair- Ms. Rodgers nominated Mr. Baerman, Ms Schmidt seconded, MOTION CARRIED UNANIMOUSLY. Vice Chair—Mr. Anderson Nominated Ms. Rodgers, Ms. Schmidt seconded. Ms. Rodgers nominated Mr. Marshall, Mr. Marshall seconded. With a three to one vote Ms. Rodgers will serve as Vice Chair. Engineering Division—Ms. Rodgers nominated Mr. Marshall, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. Wastewater Treatment Plant Division—Ms. Rodgers nominated Mr. Marshall, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. Public Service Board Page 2 July 12, 2012 Operation and Maintenance Division—Mr. Baerman nominated Ms. Rodgers, Ms Schmidt seconded, MOTION CARRIED UNANIMOUSLY. Building Maintenance Division—Mr. Baerman nominated Ms. Schmidt, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. Fleet Maintenance Division—Mr. Baerman nominated Mr. Anderson, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. Business and Permits Division—Mr. Baerman nominated Mr. Flechter, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. 5) REPORT OF OFFICERS: Engineering Section: A written report was distributed. Mr. Marshall asked for additional information on parts of the report. Discussion followed on basement back-ups and sidewalks. 6) DIRECTOR'S REPORT: Director gave updates on current construction projects. To save the City money the Grounds Unit of the Operations and Maintenance Division will be eliminated, and that work will be contracted out to United Lawnscape. 7) OTHER BUSINESS: None S) COMMUNICATIONS: None 9) PENDING ITEMS: None 10)ADJOURN: The meeting adj ourned at 1:19 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 c (517)483-4455 FAX:(517)483-6082 http:/Ipublicservice.cityoflansingmi.com ICf�IIG Virg Bernero, Mayor July 12, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes ; , w Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held June 14, 2012. Please place these minutes on file. Res ectfully submitted, \Z)Aj � Janette Tate Recording Secretary > fP v Attachment C"J W CD 1`71 i p "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE JUNE 149 2012 PRESENT: Cleo Anderson, Ron Bloomberg, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: Paul Baerman and James Marshall STAFF: Chad Gamble, and Scott House VISITORS: None L�1 1) CALL TO ORDER: With no quorum present, Chair Bloomberg called the meeting of the whole to order at 12:06 p.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman, and James Marshall 2) CITIZEN COMMENTS: None 3) COMMUNICATIONS: Chair Bloomberg stated that the City Council Committee of the Whole meeting went well, they were well received. He was advised that there was a proposal to move sixty thousand dollars to the sidewalk fund. The members thought that the Chair did a wonderful job with the presentation. Mr. Gamble announced to the Board, based on their efforts, the FY 2013 includes sixty thousand dollars toward sidewalk gap closure. Discussion followed. 12:26 p.m. Mr. Flechter arrived Mr. Bloomberg announced that Ms. Schmidt is in today's paper with her efforts in supporting the Kiwanis Club with its new flag project. With a quorum present, Chair Bloomberg proceeded to the approval of the minutes. 4) APPROVAL OF BOARD MINUTES: May 10 2012 Ms. Schmidt recommended the following revision: a Pg. 1, Communications, Para. 3, last line: change "AAA"to "AARP" Chair Bloomberg recommended the following revision: a Pg. 1, Communications, Para. 2, first line: change "member's"to "members" Public Service Board Page 2 June 14, 2012 Mr. Anderson recommended the following revision: • Pg. 1, Communications, Para. 5, second line: change "Boards" to "Board's" Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for May 10, 2012, as amended. 5) ACTION ITEMS: None 6) REPORT OF OFFICERS: Operation and Maintenance Section: A written report was distributed. Mr. House gave a brief overview of the report. Discussion followed. 7) DIRECTOR'S REPORT: Mr. Gamble announced the following: The approved increase in fees The two additions to the Department- Building Maintenance and Fleet Management Update on Construction Projects Discussion followed 8) OTHER BUSINESS: Mr. Bloomberg reminded member's that election of officer's is next month. He also announced he has requested not to be re-appointed, but will serve for a reasonable amount of time until someone else is selected. Mr. Gamble stated that the Department is in efforts to join the Public Service Board and the Traffic Board. 9) COMMUNICATIONS: Even though the Wastewater Treatment Plant is a 24/7 Operation, Ms. Rodgers wanted to give compliment that staff answered the phone after hours, and did not just put on a recording. Mr. Anderson wanted to thank Mr. Bloomberg and wished him well. 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 1:14 p.m. Respectfully submitted, Janette Tate, Recording Secretary x 1 � r PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor June 14, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held May 10, 2012. Please place these minutes on file. AResectfully submitted, e Recording Secretary t r� Attachment ' ' I rya 7 ~r- ! '' cx'f "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE MAY 109 2012 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, James Marshall, and Alfreda Schmidt ABSENT: Matt Flechter, and Shirley Rodgers STAFF: Christopher Mumby VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:44 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Shirley Rodgers 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: April 12, 2012 Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMO6S_LYt.t-) ci to approve the minutes for April 12, 2012. ° 4) COMMUNICATIONS: Ms. Schmidt felt the meeting with the Public Service Committee was very beneficial. Mr. Anderson stated after reading the minutes, he was very proud of the members that attended and the comments that they made. Mr. Marshall was happy with the meeting and glad he was able to provide the information about the walk and review of sidewalks by AARP. Mr. Bloomberg apologized for not attending and had a few questions about the committee minutes. He also read from the minutes that staff will coordinate with the Board to attend the Monday, June 4, 2012 Committee of the Whole Meeting at 8:00 p.m. Mr. Baerman announced that Council will be looking to us for ideas on how to fund the gap closure. He also stated that the Council did not recall ever receiving the Board's letters or Budget Priorities. Public Service Board Page 2 May 10, 2012 Ms. Schmidt stated the City should have an emergency fund for sidewalks similar to the Rainy Day Fund. She believes repairing and maintaining the sidewalks that we have, and emergency gap closures are more important then matching grant money funds for other areas. Mr. Marshall wanted to know if the City is responsible for injuries that happen from damaged or raised sidewalks. Mr. Mumby stated for the City to be responsible, the City would have to have knowledge of the defective sidewalk, and not have taken appropriate action within a reasonable amount of time. 5) ACTION ITEMS: Mr. Bloomberg noted that Ms. Rodgers term had previously expired and she has been continuing until another is appointed. Mr. Baerman and Mr. Bloomberg terms are expiring next month, and Mr. Bloomberg, being a member since 1996, has not decided if he would like to be re-appointed. He announced that the"Election of Officers" is coming up in July, and wants Member's to voice their interested in holding a seat. 6) REPORT OF OFFICERS: Capital Area Recycling and Trash(CART) Section: A written report was distributed. Ms. Schmidt thought the report was wonderful and very informative. Discussion followed. 7) DIRECTOR'S REPORT: A copy of the April issue of the Greater Lansing Regional Committee for Stormwater Management newsletter, with a Memorandum from the Director, was distributed. In the Director's absence, Christopher Mumby, the Departmental Coordinator gave the Public Service Department FY13 Budget Presentation. Questions and Discussion Followed. Mr. Mumby also informed,that for all their hard work and dedication, an invitation will soon be mailed out inviting them to a Lugnuts Game, on July 30, 2012. 8) OTHER BUSINESS: None 9) COMMUNICATIONS: None 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 1:08 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE FEBRUARY 9, 2012 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, James Marshall, Rory Neuner, Shirley Rodgers, and Alfreda Schmidt ABSENT: Matt Flechter STAFF: Scott House, Dean Johnson, and Victor Rose VISITORS: Harold Leeman 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:44 a.m., at the Lansing Public Service' Department Wastewater Treatment Plant. r C-M a. Roll Call :- b. Excused Absences: None 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: January 26, 2012 Ms. Schmidt moved, Mr. Marshall seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for January 26, 2012. 4) COMMUNICATIONS: None 5) ACTION ITEMS: The Board discussed the Public Service Committee invitation to attend one of their meetings. 6) REPORT OF OFFICERS: Operations and Maintenance Section: A written report was distributed. Mr. House gave a brief verbal overview of the report. Discussion followed. Citizen's can contact the Operations and Maintenance Division about sidewalk repair. Public Service Board Page 2 February 9, 2012 7) DIRECTOR'S REPORT: 12:04 p.m. Ms. Rodgers arrived Director agenda items for this month have been changed and moved to next month meeting. Mr. Johnson reported for the Director the following: a. City of Lansing Urban Surface Transportation Program (STP) Projects 2013- 2014 b. 2013 Congestion Mitigation Air Quality (CMAQ) Projects C. 2012 Construction activities. Mr. Johnson stated the Director wants the Board's feedback on"naturalizing" areas of city parks. 8) OTHER BUSINESS: 9) COMMUNICATIONS: Ms. Rodgers communicated that she spoke with Council Member, Carol Wood, on the Council's Budget Priorities. With the impact the Public Service has on the entire City,to have that be the last item on the list of council priorities, was troubling to her. She also lobbied to have any savings found put back into the Department and not transferred to other areas. 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 12:51 p.m. Respectfully submitted, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 III ' http://publicservice.cityoflansingmi.com C 1. 1G Virg Bernero,Mayor March 14, 2012 Mr. Chris Swope _ City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held February 9, 2012. Please place these minutes on file. Respectfully submitted, 5 _ C� Chette Tate i Recording Secretary CD Attachment w "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE JANUARY 12, 2012 PRESENT: Cleo Anderson, Paul Baerman, Ron Bloomberg, Matt Flechter, James Marshall, and Shirley Rodgers ABSENT: Rory Neuner, and Alfreda Schmidt STAFF: Chad Gamble, Scott House, Lori Miller, and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:44 a.m., at the Lansing Public Service tj Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Rory Neuner, and Alfreda Schmidt 2) CITIZEN COMMENTS: None :a 3) APPROVAL OF BOARD MINUTES: DECEMBER 8, 2011 Mr. Marshall moved, Mr. Flechter seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for December 8, 2011. 4) COMMUNICATIONS: None 5) ACTION ITEMS: The Board agreed to wait till new members of the Public Service Committee are selected, this New Year, to pursue their invitation to meet. 6) REPORT OF OFFICERS: Wastewater Division: No written report was distributed. Mr. Bloomberg asked Mr. Flechter if he received a report. Mr. Flechter stated he did not meet with Mr. Stokes as he said he would, but still planned on doing so before next meeting. Capital Area Recycling and Trash(CART) Section: A written report was distributed. Ms. Miller gave a brief overview of the distributed report. Single Stream Recycling has been very successful. Questions and discussion followed. Public Service Board Page 2 January 12, 2012 Mr. Marshall informed the Division that the Lake Lansing Road Meijer Store was receiving the blue bags without ties in them. Ms. Miller will have the manufacturer contacted. 12:03 p.m. Mr. Anderson left Ms. Miller gave a brief updated on Refuse and Yard Waste. 12:19 p.m. Mr. Gamble arrived Mr. Gamble stated he would like the Board to fill out Cart Pilot Surveys, once provided with them. 7) DIRECTOR'S REPORT: Mr. Gamble informed the Board of upcoming construction project in REO Town that is being paid for by a Transportation Community System Preservation (TCSP) Grant. Starting the end of January,the Michigan Department of Transportation will be closing Saginaw Street Bridge, which goes over the Grand River, for total replacement of the bridge. The detour will be northbound on Grand, the wrong way on Oakland, and then southbound one way only on Center Street. No Combined Sewer Overflow(CSO)projects scheduled for this year. As of July 1, 2012 the monies from the approved Millage will be available. A draft presentation on the plans will be at next month's meeting. The Department is currently working on the budget for next year, with the biggest challenge being trying to cut 7 million off a 50 million Budget. Mr. Gamble requested the Board's Budget Priorities. Two TCSP Grants were submitted one for a major East/West non-motorized path that follows the Consumer Energy power lines on the Southside of Town. The other one is a non-motorized path on Waverly from Jolly Road to Moores River Drive. 12:59 p.m. Ms. Miller left 8) OTHER BUSINESS: Board members discussed their Budget priorities, which reflected what they continuously put forth, Public Safety first. 1:04 p.m. Mr. Flechter left 1:15 p.m. Mr. Gamble left 9) COMMUNICATIONS: Public Service Board Page 3 January 12, 2012 10) PENDING ITEMS: None 11) ADJOURN: The meeting adjourned at 1:26 p.m. Respectfully submitted, Janette Tate, Recording Secretary �S �. PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue 4 Lansing,Michigan 48933 1 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero,Mayor January 27, 2012 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held January 12 2012. Please place these minutes on file. Resp tfully submitted, anette Tate �: a Recording Secretary % Attachment C7, ` t_. f 7i Cn ..7 l.0 "Equal Opportunity Employer"