Loading...
HomeMy WebLinkAbout2014 Public Service Board Minutes FINAL BOARD OF PUBLIC SERVICE MEETING SCHEDULE FOR 2014 January 9, 2014 Canceled January 23, 2014 Special Meeting February 13, 2014 March 13, 2014 April 10, 2014 May 8, 2014 June 12, 2014 July 10, 2014 Aueust 14, 2014 September 11, 2014 October 9, 2014 November 13, 2014 December 11, 2014 All meetings are held at 11:30 a.m., at the Wastewater Treatment Plant, located at 1625 Sunset Avenue, Lansing, Michigan unless otherwise noted. �\ PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 1' (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com ( Virg Bernero, Mayor February 13, 2014 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held December 12, 2013 and Special Meeting held January 23, 2014. Please place these minutes on file. Respectfully submitted, *Q� ��cl-� (2nette Tate Recording Secretary Attachment "Equal Opportunity Employer" SPECIAL MEETING OF BOARD OF PUBLIC SERVICE JANUARY 23, 2014 PRESENT: Cleo Anderson, Ron Bloomberg, Matt Flechter, Lyndon Babcock, Shirley Rodgers, and Alfreda Schmidt ABSENT: Paul Baerman, and James Marshall STAFF: Scott House, Dean Johnson, Andy Kilpatrick, and Christopher Mumby VISITORS: None 1) CALL TO ORDER: Vice Chair Rodgers called the meeting to order at 11:40 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman, and James Marshall 2) CITIZEN COMMENTS: None 3) ACTION ITEMS: 11:54 a.m. Mr. Flechter arrived a. Review and approve the Draft Annual Public Service Report—Mr. House, Mr. Johnson, Mr. Kilpatrick, and Mr. Mumby gave a brief overview of each area of the report. Questions and answers followed, with discussion. 12:53 p.m. Mr. Anderson left b. Discuss the Public Service Report Letter—Discussed and created letter. c. Discuss Public Service Board Resolutions—After discussing and creating their list of resolutions, Mr. Bloomberg moved, Mr. Flechter seconded, MOTION FAILED FOUR (4) TO ONE (1). After further changes, Mr. Bloomberg moved, Mr. Flechter seconded, MOTION CARRIED UNANIMOUSLY to approve the Public Service Board Resolutions. 4) ADJOURN: The meeting adjourned at 1:52 p.m. Respectfully submitted, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE February 13, 2014 PRESENT: Cleo Anderson, Lyndon Babcock, Ron Bloomberg, Paul Baerman, Matt Flechter, Shirley Rodgers and Alfreda Schmidt ABSENT: James Marshall r; ;70 STAFF: Dean Johnson, Christopher Mumby, Marty Riel, and Paul Stokes Cr)-, •- VISITORS: Debbie Alexander, Assistant Executive Director for CATA 1) CALL TO ORDER: r 73 Chair Baerman called the meeting to order at 11:40 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: James Marshall 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: December 12, 2013 Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for December 12, 2013. Special Meeting January 23, 2014 Mr. Anderson moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for Special Meeting, January 23, 2014. 4) ACTION ITEMS: Approve the Annual Public Service Report - Mr. Flechter moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY to approve the Annul Public Service Report 2013 Review and Approve the Public Service Report Letter—After reviewing and amending, Mr. Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY to approve the Public Service Report Letter, as amended. 5) NEW BUSINESS: Welcome Debbie Alexander, Assistant Executive Director for CATA Ms. Alexander gave a presentation on the Bus Rapid Transit Project for Michigan Avenue. 12:30 p.m. Mr. Flechter left Public Service Board Page 2 February 13, 2014 Ms. Alexander answered questions following the presentation. 12:40 p.m. Ms. Alexander left 6) REPORT OF OFFICERS: Property Management Division: No written report was distributed. Ms. Schmidt deferred to Mr. Riel for a verbal report. Mr. Riel gave a brief verbal report. Wastewater Division: A written report was distributed. Questions and discussion followed. 12:58 p.m. Mr. Anderson left 7) DIRECTOR'S REPORT: None 8) OTHER BUSINESS: Ms. Schmidt questioned if the City was working on a plan to handle rapid snow melt and rain. Mr. Johnson stated the City of Lansing Emergency Management Committee will be reviewing the current plan this next meeting to see if it needs further improvements. The Board Members suggested informing Citizens with a public service announcement on the plan and other preventative suggestions. 9) COMMUNICATIONS: None 10)PENDING ITEMS: None 11)ADJOURN: The meeting adjourned at 1:18 p.m. Respectfully submitted by, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 j (517)483-4455 FAX: (517)483-6082 f http://publicservice.cityoflansingmi.com G Virg Bernero,Mayor ra April 11, 2014 (7. n Mr. Chris Swopei City Clerk City Hall ram—' r Lansing, Michigan r11 X- RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held February 13, 2014 and March 13, 2014. Please place these minutes on file. Respectfully submitted, dc",� Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE March 13, 2014 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, and Shirley Rodgers ABSENT: Ron Bloomberg, Matt Flechter, James Marshall, and Alfreda Schmidt STAFF: Chad Gamble, Dean Johnson, and Christopher Mumby r n n � U'7 r1�1 VISITORS: None 1) CALL TO ORDER: 4,? r With no quorum present, Chair Baerman called the meeting of the whole to order at 11:45 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg, Matt Flechter, James Marshall, and Alfreda Schmidt 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: February 13, 2014 With no quorum present, the Board deferred the approval of the minutes to next meeting. 4) ACTION ITEMS: None 5) REPORT OF OFFICERS: 11:55 a.m. Mr. Mumby and Mr. Johnson arrived Business, Permits, and Technology Division: A written report was distributed. Mr. Mumby gave a brief overview of the report. Discussion followed mostly on the Asset Management Software. Engineering Division: A written report was distributed. 12:24 p.m. Mr. Gamble arrived. Mr. Johnson gave a brief overview of the report. Questions, answers, and discussion followed mostly on street repair. 1:04 p.m. Mr. Anderson left. Public Service Board Page 2 March 13, 2014 6) DIRECTOR'S REPORT: Mr. Gamble discussed budget, winter weather maintenance, and pothole season. 7) NEW BUSINESS: None 8) OTHER BUSINESS: None 9) COMMUNICATIONS: None 10)PENDING ITEMS: None 11)ADJOURN: The meeting of the whole adjourned at 1:22 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE May 8, 2014 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, Ron Bloomberg, �--- Shirley Rodgers and Alfreda Schmidt ; ABSENT: Matt Flechter, and James Marshall G- r-; �� tv C) STAFF: Chad Gamble, and Marty Riel VISITORS: None 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:38 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: James Marshall 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: April 10, 2014 Mr. Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for April 10, 2014. 11:40 a.m. Mr. Gamble arrived. 4) ACTION ITEMS: None 5) REPORT OF OFFICERS: Property Management Division: A written report was distributed. Ms. Schmidt deferred to Mr. Riel for more information on his report. Mr. Riel gave a brief overview of the report. Discussion followed. Wastewater Division: No written report was distributed. In Mr. Stokes absence, Mr. Gamble gave a brief verbal report on trying to fill vacant positions, and current and completed projects. Discussion followed. 6) DIRECTOR'S REPORT: Mr. Gamble announced the Public Service Department had a budget hearing with City Council on May 1't. The Department's theme for this year's budget is "Taking Giant Steps to Public Service Board Page 2 May 8, 2014 Improve and Grow Our Business". There is one more scheduled budget hearing on Monday. Discussion followed mostly on budget for Street repair. A Road Show is being created to educate Citizens on the current road condition, program, funding, and process, which will air on City T.V. when complete. Ms. Rodgers asked about funding for the Wet Weather program. Approval was given for the five year schedule, but not the overall program, as of yet. 12:30 p.m. Mr. Gamble left 7) NEW BUSINESS: Election of Officers will be scheduled for next Month. Chair Baerman served two terms as Chair, which makes him ineligible to serve again this year. 8) OTHER BUSINESS: None 9) COMMUNICATIONS: None 10)PENDING ITEMS: None 11)ADJOURN: The meeting of the whole adjourned at 12:45 p.m. Respectfully submitted by, Janette Tate, Recording Secretary 5 1 PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor June 20, 2014 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held May 8, 2014. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE July 10, 2014 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, Matt Flechter, Shirley Rodgers and Alfreda Schmidt ABSENT: Ron Bloomberg STAFF: Chad Gamble and Scott House e; co VISITORS: None . 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:45 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: June 12, 2014 Ms. Rodgers moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for June 12, 2014. 4) ACTION ITEMS: Chair Baerman announced that Matt Flechter moved outside the City therefore is no longer eligible to serve on the board. Ms. Schmidt made a motion for a resolution thanking Matt Flechter for his service on the Public Service Board and express the Board's appreciation for his experience, expertise, perspectives and contributions to the Board and to the City in that respect, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. Chair Baerman announced that James Marshall, Jr. submitted a resignation letter. Copies were distributed. Mr. Anderson made a motion for a resolution thanking James Marshall, Jr. for his service on the Public Service Board and express the Board's appreciation for his experience, attention to detail, expertise, and contributions to the Board and to the City in that respect, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY. 11:53 a.m. Mr. Flechter arrived Public Service Board Page 2 July 10, 2014 Mr. Fletcher presented a copy of his resignation letter. He announced his move outside the city was a necessity for his family. He is thankful that he was allowed to serve, and believes the City's recycle program is one of the best around. Mr. Gamble provided a copy of the draft ordinance, which would combine the Traffic Board with the Public Service Board. The draft ordinance will be presented to Council on Monday. At least one member from the Traffic Board will merge over, there may be one other. A. Election of Officers, July 1, 2014—June 30 2015: With the possible merging of the Traffic and Public Service Boards, the members will delay the election of officers. Ms. Rodgers moved to delay the election of officers, to continue as status quo, and review again at the September meeting, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY. 5) REPORT OF OFFICERS: Operations and Maintenance/CART Division: A written report was distributed. Mr. House gave a brief overview of the report. Discussion and questions followed. Ms. Rodgers questioned the status of the Basement Backup Prevention Pilot Program. Mr. Gamble announced the pilot program is complete and letters are going out to the neighborhoods. He will give a full report at next month's meeting. Fleet Services Division: A written report was distributed. In Mr. Hassett absence, Mr. House gave a brief overview of the report. Discussion followed. 12:55 p.m. Mr. Fletcher left 6) DIRECTOR'S REPORT: Mr. Gamble announced the Department is trying to get up with the times by having a Facebook and Twitter account. Mr. Gamble stated he believes later this fall that Legislators will finally increase the gas tax for road repair. If this happens consulting firms will need to reform and hire. The city will also need to hire people. It could be up to a year and half before the citizens will see any repair. People will want to see immediate results that will not happen. 1:11 p.m. Mr. Anderson left Mr. Gamble gave updates on construction projects. 7) NEW BUSINESS: None 8) OTHER BUSINESS: None Public Service Board Page 3 July 10, 2014 9) COMMUNICATIONS: None 10)PENDING ITEMS: None 11)ADJOURN: The meeting adjourned at 1: 14p.m. Respectfully submitted by, Janette Tate, Recording Secretary S \� PUBLIC SERVICE DEPARTMENT 732 City Hall 4 124 West Michigan Avenue + Lansing,Michigan 48933 j (517)483-4455 FAX:(517)483-6082 \r f http://publicservice.cityoflansingmi.com \( G Virg Bernero, Mayor August 14, 2014 Mr. Chris Swope r— City Clerk City Hall ;f, 7 Lansing, Michigan ; c q r1-t RE: Board of Public Service: Approved Minutes =� M Dear Mr. Swope: r' E5 L- M U) Attached are approved minutes from the Board of Public Service meetings held July 10, 2014. Please place these minutes on file. Respectfully submitted, d(Xj� Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE August 14, 2014 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, Ron Bloomberg, Shirley Rodgers and Alfreda Schmidt ABSENT: None G= v') cn STAFF: Chad Gamble and Marty Riel VISITORS: None --, 1) CALL TO ORDER: "u N Chair Baerman called the meeting to order at 11:42 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: July 10, 2014 Mr. Anderson moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for July 10, 2014. 4) ACTION ITEMS: None 5) REPORT OF OFFICERS: Property Management Division: A written report was distributed. Ms. Schmidt deferred to Mr. Riel for more information on his report. Mr. Riel gave a brief overview of the report. Discussion followed. Discussion followed on the flooding in Detroit, and the City of Lansing Emergency Management Program. Wastewater Division: No written report was distributed. Mr. Gamble announced the retirement of the Superintendent, Paul Stokes. Discussion followed on filling the position as soon as possible. Mr. Gamble gave a brief verbal report on current and completed projects. Discussion followed. Public Service Board Page 2 August 14, 2014 6) DIRECTOR'S REPORT: Mr. Gamble provided a report on the status of the Basement Backup Protection Program (B2P2). He gave an overview of the report/status. Discussion followed. Mr. Gamble announced that to fill approximately Forty-five (45) vacant positions, the City is holding a Job Fair. A copy of the City of Lansing Job Fair flyer was provided. Discussion followed. Mr. Gamble gave an update on the Boards Merger. He provided the suggested ordinance change that will be presented to Council a week from this Monday for approval. Discussion followed. 7) NEW BUSINESS: Mr. Baerman requested information on the requirements of the Traffic Board. Mr. Gamble stated the information will be provided once the boards are merged, so all members are informed. Ms. Rodgers suggested a workshop on Michigan Uniform Traffic Code, would be beneficial. 8) OTHER BUSINESS: None 9) COMMUNICATIONS: None 10)PENDING ITEMS: None 11)ADJOURN: The meeting adjourned at 1:05p.m. Respectfully submitted by, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT j' 732 City Hall 124 West Michigan Avenue it f Lansing, Michigan 48933 / (517)483-4455 \?r FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor September 11, 2014 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held August 14, 2014. Please place these minutes on file. Respectfully submitted, r-- Janette Tate c Recording Secretary �cv rr �:j Attachment r~- w rn w "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE September 11, 2014 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, Ron Bloomberg, r� Samara Morgan, Shirley Rodgers and Alfreda Schmidt ABSENT: None t� N r`i r! STAFF: Dean Johnson VISITORS: None ' 1) CALL TO ORDER: Chair Baerman called the meeting to order at 11:43 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None 2) CITIZEN COMMENTS: None 3) APPROVAL OF BOARD MINUTES: August 14, 2014 Mr. Bloomberg moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for August 14, 2014. 4) ACTION ITEMS: The board welcomed new member Samara Morgan. Introductions followed. No information is available on the board merger at this time. Mr. Bloomberg moved to postpone the election of officers until further information on merger can be obtained, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY. 5) REPORT OF OFFICERS: Business, Permits, and Technology Division: No written report was distributed. Mr. Mumby was not present to give a report. Engineering Division: A written report was distributed. Mr. Johnson gave a brief overview of the report. Questions, answers and discussion followed. Public Service Board Page 2 September 11, 2014 Mr. Johnson mentioned that flying drones with cameras are being used to create video of some of the projects that are posted on the Public Service Facebook page. The board would like a presentation on this at a future meeting. 6) DIRECTOR'S REPORT: Mr. Bloomberg requested information on the City of Lansing Job Fair. Mr. Johnson in Mr. Gambles' absence gave brief information. 7) NEW BUSINESS: Mr. Baerman suggested the board's Rules of Administrative Procedure should also be reviewed for possible changes. Mr. Bloomberg suggested changes, if any, should be made after the merger of the boards. Discussion followed on possible changes. It was agreed to make it a discussion item on the agenda at next month's meeting. Ms. Rodger's noted that the agenda did not completely follow the Administrative Procedures listed. Board Secretary will change the agenda, to follow the rules, for next month's meeting. 12:49 p.m. Mr. Baerman left 8) OTHER BUSINESS: None 9) COMMUNICATIONS: None 10)PENDING ITEMS: None 11)ADJOURN: The meeting adjourned at 1:02p.m. Respectfully submitted by, Janette Tate, Recording Secretary ~\ PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue j Lansing, Michigan 48933 1 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor October 20, 2014 Tr N Mr. Chris Swope �- c n City Clerk _) �-� n City Hall Lansing, Michigan -� RE: Board of Public Service: Approved Minutes i'' � w Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held September 11, 2014. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE October 9, 2014 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, Samara Morgan, Shirley Rodgers and Alfreda Schmidt ABSENT: Ron Bloomberg STAFF: Paul Dykema, Chad Gamble, Eric Hassett, Scott House, Andrew Kilpatrick, and Lori Welch r. %} r7 VISITORS: None v� C� "J yl 1) CALL TO ORDER: r'a C j Chair Baerman called the meeting to order at 11:34 a.m., at the Lansing Public;SeToce-:1 Department Wastewater Treatment Plant. �c- .c- a. Roll Call r i cn b. Excused Absences: Ron Bloomberg 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Mr. Baerman requested to move Directors Report before Action Items, as Mr. Gamble informed him he needed to leave early. Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. 3) APPROVAL OF BOARD MINUTES: September 11, 2014 Ms. Schmidt moved, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for September 11, 2014. 4) CITIZEN COMMENTS: None 5) DIRECTOR'S REPORT: Mr. Gamble welcomed Samara Morgan, as he was not present at the last meeting. Mr. Gamble announced Mr. House, who is the Deputy Director of Public Service and Superintendent of Operations and Maintenance Division, accepted a position at East Lansing as the Director of Public Works. His last day with the City of Lansing will be October 17, 2014. With this change Christopher Mumby, the Business, Permits, and Techmlogy Division Head, will also be the Interim Deputy Director of Public Service. Paul Dykema, Interim Assistant Superintendent of Operations and Maintenance, will be moved to the Interim Superintendent for Operations and Maintenance. Mike Sleep, Sewer Supervisor, will be the Interim Assistant Superintendent. Public Service Board Page 2 October 9, 2014 Mr. Gamble also announced that Eric Hassett, who has been working as the Interim Fleet Service Manager, has now obtained the Fleet Service Manager permanent position. 11:42 a.m. Ms. Rodgers arrived. Mr. Gamble stated a Headhunter will be hired to go and recruit for the Deputy Director, Wastewater Division Superintendent and Operations and Maintenance Superintendent Positions. This is something the City has never done before, but the position's need to be filled before budget time. Ms. Rodgers recommended when using a Headhunter to consider women and minorities for the vacant positions. 6) ACTION ITEMS: Mr. Baerman moved to elect a chair for the board. Mr. Anderson nominated Shirley Rodgers as Chair, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY. Ms. Schmidt nominated Paul Baerman as Vice Chair, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY. Mr. Baerman suggested that each member state which division they would like to chair. List as follows: Paul Baerman - Engineering Lyndon Babcock- Wastewater Samara Morgan - Operations and Maintenance/CART Alfreda Schmidt - Property Management Cleo Anderson- Fleet Services, and Business, Permits, and Technology Ms. Rodgers moved to nominate the officer's in their chosen division, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY. The board briefly discussed the Rules of Administrative Procedures. No changes were made at this time. The board discussed with Mr. Gamble when is the best time to provide council with their budget recommendations. Mr. Gamble stated before council makes their own recommendations would be best. Ms. Rodgers requested to have the boards FY14-15 Budget Recommendations,that was sent in January 2014, be resent to council as their priorities have not changed. Mr. Babcock informed of possible issues on the new South Lansing Pathway trail between Washington and Cedar. Mr. Kilpatrick stated that the access issues will be addressed with a fence. 12:00 p.m. Mr. Gamble left Mr. Kilpatrick informed the board of the primary functions of the Traffic Board. Discussion followed. Public Service Board Page 3 October 9, 2014 12:30 p.m. Mr. Kilpatrick left 7) REPORT OF OFFICERS: Fleet Services Division: No written report was distributed. Mr. Anderson requested a verbal report. Mr. Hassett gave a verbal report, mostly on vehicle replacement. The board requested an inventory list of vehicles at Fleet Services next reported meeting. Discussion followed. Operation and Maintenance/ CART Division: A written report was distributed. Mr. House gave a brief overview of the report. Discussion followed. 1:04 p.m. Ms. Morgan left Ms. Welch gave a brief overview of the CART report. Discussion followed. 8) UNFINISHED BUSINESS: None 9) OTHER BUSINESS: None 10)COMMUNICATIONS: None 11)ADJOURN: The meeting adjourned at 1:11p.m. Respectfully submitted by, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT �t 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 1 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor r November 21, 2014 cs7 Mr. Chris Swope —' a; City Clerk City Hall Lansing, Michigan r�-i '• r� Cn RE: Board of Public Service: Approved Minutes M Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held October 9, 2014. Please place these minutes on file. Respectfully submitted, do��� A C�� Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE November 13, 2014 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, Shirley Rodgers, and Alfreda Schmidt ABSENT: Ron Bloomberg, and Samara Morgan STAFF: Bill Brunner, Chad Gamble, and Marty Riel o _ VISITORS: None r� 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:45 a.m., at the Lansing Public Sej��ice-5 .� Department Wastewater Treatment Plant. �:`_; . a. Roll Call b. Excused Absences: Ron Bloomberg, and Samara Morgan 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Ms. Rodgers requested to add the council's budget resolution to the agenda under Unfinished Business. Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. 3) APPROVAL OF BOARD MINUTES: October 9, 2014 Mr. Baerman recommended the following revision: • Pg. 2, Action Items, Para. 5, line 2: change "state" to "stated" • Pg. 3, Report of Officers, Fleet Services Division, line 2: Add ", at his next reported meeting" after vehicles. Ms. Rodger recommended the following revision: • Pg. 2, Action Items, Para. 3, line 1: change "office"to "chair" Mr. Anderson moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for October 9, 2014, as amended. 4) CITIZEN COMMENTS: None 5) ACTION ITEMS: None Public Service Board Page 2 November 13, 2014 6) REPORT OF OFFICERS: Property Management Division: A written report was distributed. Mr. Riel gave a brief overview of the report. Discussion followed mostly on repairs to City Hall verses relocating. Wastewater Division: A written report was distributed. Mr. Brunner gave a brief overview of the report. Discussion followed mostly on filling jobs. Mr. Babcock had several questions that Mr. Brunner and Mr. Gamble answered. 7) DIRECTOR'S REPORT: Mr. Gamble reported the following: • The City will be hiring a headhunter to fill vacant management positions. • City Works update. The board would like to see a demonstration, when available. • Red Cedar Renaissance update. • Ball Park improvements. • Working with Neighborhood and Development Department to file a grant for a large park in the downtown area. • Partnering with Lansing Community College on street landscaping. • We are winter ready. • Fleet Services has been extremely busy with preparing 30 new administrative vehicles, and 13 squad cars. • Snow on Sidewalk Ordinance update. 8) UNFINISHED BUSINESS: Ms. Rodgers shared the letter she received from Councilperson Wood, which also included the council's budget resolutions. The letter addressed the board's budget resolutions that were sent to council recently. Ms. Rodgers requested this as an agenda item in January or February. 9) OTHER BUSINESS: None 10)COMMUNICATIONS: Ms. Rodgers announced the presentation to upgrade the 20/35 Transportation Plan to the 20/40 Transportation Plan will be November 20, 2014. She would like the City of Lansing section of the plan shared with the Public Service Board. 11)ADJOURN: The meeting adjourned at 1:08p.m. Respectfully submitted by, Janette Tate, Recording Secretary -S . PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor December 12, 2014 (j) � 1 Mr. Chris Swope M; City Clerk City Hall Lansing, Michigan c = lamTI RE: Board of Public Service: Approved Minutes o Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held November 13, 2014. Please place these minutes on file. Respectfully submitted, ja-j-,r,�j �� Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF BOARD OF PUBLIC SERVICE December 11, 2014 PRESENT: Lyndon Babcock, Paul Baerman, Ron Bloomberg, Samara Morgan, Shirley Rodgers, and Alfreda Sclunidt :� fit ABSENT: Cleo Anderson rs� C STAFF: Zubair Ahmed, Chad Gamble, Dean Johnson, Andrew Kilpatrick, and Cf stop':Rer D Mumby rn C', C VISITORS: None n �, 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:39 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Cleo Anderson 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Ms. Schmidt moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda as presented. 3) APPROVAL OF BOARD MINUTES: November 13, 2014 Mr. Baerman moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for November 13, 2014. 4) CITIZEN COMMENTS: None 5) ACTION ITEMS: Proposed Meeting Schedule for 2015: After reviewing and discussing, Mr. Bloomberg moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY to accept the proposal as submitted. Proposed Division Reporting Schedule for 2015: After reviewing and discussing approval will be postponed till January after a new proposal is created. Traffic Engineering will be reporting for the January meeting. Discussion/Information on 2040 Transportation Plan regarding Lansing: Mr. Kilpatrick provided information. Questions, answers, and discussion followed. Public Service Board Page 2 December 11, 2014 Discussion followed on the bike path signals crossing Pennsylvania, Cedar, and Martin Luther King, Jr. Streets. Mr. Johnson supplied the 2015 and 2016 TIP Urban STP Proposed Project changes. He provided information, discussion followed. 6) REPORT OF OFFICERS: Business, Permits, and Technology Division: A written report was distributed. Mr. Mumby announced the snow ordinance amendment has been successively approved and changed. He also gave a brief overview of the rest of his report. Engineering Division: A written report was distributed. Mr. Johnson gave a brief overview of his division's duties. He introduced a member of his staff, Zubair Ahmed. Discussion followed, on his report. Mr. Kilpatrick provided brief update on traffic projects. 7) DIRECTOR'S REPORT: Mr. Gamble discussed the need of bridge replacement, and the proposal that would increase the gas tax. He also read a thank you letter from a citizen affected by Moores River Drive Proj ect. 8) UNFINISHED BUSINESS: None 9) OTHER BUSINESS: None 10)COMMUNICATIONS: None 11)ADJOURN: The meeting adjourned at 1:02p.m. Respectfully submitted by, Janette Tate, Recording Secretary PUBLIC SERVICE DEPARTMENT ` 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX: (517)483-6082 Il http://publicservice.cityoflansingmi.com Virg Bernero, Mayor January 27, 2015 r' _ c._ Mr. Chris Swope cZZ ) City Clerk (7) o ��� City Hall -- -< Lansing, Michigan r— c) t� r-n RE: Board of Public Service: Approved Minutes n o Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held December 11, 2014. Please place these minutes on file. Respectfully submitted, C— Janette Tate Recording Secretary Attachrnent "Equal Opportunity Employer"