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HomeMy WebLinkAbout2015 Public Service Board Minutes FINAL BOARD OF PUBLIC SERVICE MEETING SCHEDULE FOR 2015 January 8, 2015 January 22, 2015 Special Meeting (if needed) February 12, 2015 March 12, 2015 April 9, 2015 May 14, 2015 June 11, 2015 July 9, 2015 August 13, 2015 September 10, 2015 October 8, 2015 November 12, 2015 December 10, 2015 All meetings are held at 11:30 a.m., at the Wastewater Treatment Plant, located at 1625 Sunset Avenue, Lansing, Michigan unless otherwise noted. REGULAR MEETING OF BOARD OF PUBLIC SERVICE November 12, 2015 PRESENT: Lyndon Babcock, Ron Bloomberg, Nancy Mahlow, Shirley Rodgers, and Alfreda Schmidt ABSENT: Cleo Anderson, John Krohn, and Samara Morgan '.. STAFF: Chad Gamble, Andrew Kilpatrick, and Victor Rose VISITORS: Rob and Bernadette Terranova =� 1) CALL TO ORDER: (77 r- In the absence of the Chair and Vice Chair and with no quorum present, Mr. Bloomberg called a meeting of the whole to order at 11:44 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call 11:45 a.m. Ms. Rodgers and Ms. Schmidt arrived. Now with a quorum present, the meeting will continue as a regular meeting. b. Excused Absences: Cleo Anderson, and Samara Morgan 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Mr. Bloomberg requested to move Citizens comment to before the Approval of the Board minutes, Mr. Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as amended. 3) CITIZEN COMMENTS ON AGENDA ITEMS: Mr. Terranova requested assistance in traffic calming in the Groesbeck neighborhood, particularly on N. Fairview Avenue. He informed of all the things they have tried to resolve the issue. A traffic study was done in 2004 when the road was much deteriorated, since then the road has been repaved, and traffic is moving much faster as a result. He is requesting a new study be done. The department will perform a new study and follow through accordingly. Ms. Rodgers would like an update from Traffic Engineer at the divisions next scheduled meeting. 4) APPROVAL OF BOARD MINUTES: October 6, 2015 Mr. Bloomberg moved, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for October 6, 2015, as presented. Public Service Board Page 2 November 12, 2015 5) ACTION ITEMS: Review and Approve Proposed Meeting Schedule for 2016: Ms. Schmidt moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to approve the 2016 Schedule. Review and Approve Proposed Division Schedule for 2016: Ms. Mahlow moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY to approve the 2016 Division Schedule. 6) DIRECTOR'S REPORT: Mr. Gamble presented the department's five year TIP (Transportation Improvement Projects). Discussion followed. He thanked the Terranova family for coming and speaking about their issue. The department will review and follow up. Ms. Schmidt reported City Street, Wildwood Avenue, is in need of repair. Mr. Gamble will have it reviewed by the division. Mr. Gamble informed the board, that he is happy to welcome back to the City of Lansing, Victor Rose, as the new Superintendent of Operations and Maintenance/CART Division. 12:05 p.m. Mr. Gamble left 7) REPORT OF OFFICERS: Traffic Engineering: A written report was distributed. Mr. Kilpatrick informed the board of the procedures the division follows related to traffic calming, and what neighborhoods can do to support the efforts. Ms. Mahlow stated in the Bus Rapid Transit presentation,there were no bike lanes. Mr. Kilpatrick informed of an upcoming meeting to add bike access. Traffic Control request: Ray Street and Woodrow Avenue After an investigation was conducted the Transportation Section recommends the installation of a stop sign on Woodrow Avenue at Ray Street. Mr. Bloomberg moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to approve the Traffic Control Request. Operations and Maintenance Division/ CART: A written report was distributed. The Board welcomed back Victor Rose to the department. Mr. Rose, whom previously was the Assistant Superintendent in Lansing, but left to become the Superintendent of Grand Rapids, is happy to be back as the Superintendent for Lansing. He plans to move the division "in with the times", and informed the board of some challenges he will face. The Board plans to discuss how they can help support his division and the other divisions that share similar challenges at the next meeting. Public Service Board Page 3 November 12, 2015 8) UNFINISHED BUSINESS: Chair Rodgers announced in lieu of the lateness, the board will postpone Unfinished Business items to the next meeting. 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 1:22 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE October 8, 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: Ron Bloomberg, John Krohn, and Nancy Mahlow STAFF: Christopher Mumby, and Sid Scrimger VISITORS: None 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:40 a.m., at the Lansing Public'SeNice Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg 2) APPROVAL OF BOARD MINUTES: September 10, 2015 Ms. Morgan moved, Mr. Anderson seconded,MOTION CARRIED UNANIMOUSLY to approve the minutes for September 10, 2015, as presented. 3) CITIZEN COMMENTS ON AGENDA ITEMS: None 4) ADJOURN: The meeting adjourned at 11:44 a.m., to tour the Wastewater Treatment Plant(Ms. Mahlow arrived at 11:45 a.m. and attended the tour.) Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE September 10, 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Ron Bloomberg, John Krohn, Nancy Mahlow, Samara Morgan, and Shirley Rodgers ABSENT: Alfreda Schmidt Y- o STAFF: Chad Gamble, Eric Hassett, and Christopher Mumby c•; w VISITORS: None r� r, w- 1) CALL TO ORDER: n cri Chair Rodgers called the meeting to order at 11:45 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Alfreda Schmidt c. Welcome new board member—John Krohn Mr. Gamble introduced John Krohn to the board. Mr. Krohn gave a brief self- introduction. d. Mr. Gamble introduced Sid Scrimger, the new Superintendent for the Wastewater Treatment Plant. Mr. Scrimger gave a brief self-introduction. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: With no adjustments to the agenda, Ms. Mahlow moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: August 13, 2015 Mr. Bloomberg requested amendments to the minutes. Mr. Anderson moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for August 13, 2015, as amended. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: None 6) REPORT OF OFFICERS: Fleet Services Division: A written report was distributed. Mr. Anderson referenced the report that was submitted, and deferred to Mr. Hassett for additions. With no additions to add from Mr. Hassett, questions and answers followed. Ms. Rodgers requested that the next report include a chart on inventory including ages. Public Service Board Page 2 September 10, 2015 Business, Permits, & Technology Division: A written report was distributed. Mr. Mumby gave a brief overview of the report. Discussion followed. 7) DIRECTOR'S REPORT: Mr. Gamble updated the board on projects. Discussion followed. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: Mr. Babcock requested to have further discussion on the Bicycling and CATA Buses issue, when he is able to provide more information. Chair Rodger's agreed to have the topic added to the agenda under "Topics for Future Meetings". The board discussed scheduling a tour of the Wastewater Treatment Plant for the October meeting. Mr. Anderson gave information on a CATA shelter removed, that Ms. Mahlow questioned last month. 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 1:00 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE August 13, 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Ron Bloomberg,Nancy Mahlow, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: None STAFF: Bill Brunner, Chad Gamble, and Andrew Kilpatrick ?' VISITORS: None rno r C 1) CALL TO ORDER: ' ` r� Chair Rodgers called the meeting to order at 11:35 a.m., at the Lansing Publicerv�� Department Wastewater Treatment Plant. r a. Roll Call - b. Excused Absences: No Absences 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Rodgers announced two requests for additions to the agenda. If time allows they will be under Communications, one from Mr. Babcock and one from Ms. Mahlow. Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, with the additions. 3) APPROVAL OF BOARD MINUTES: July 9, 2015 Mr. Bloomberg moved, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for July 9, 2015, as presented 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: 11:40 a.m. Mr. Gamble arrived Traffic Requests: #15-003 Parking Regulation Request: 200 South Walnut Street—Based on the need to improve sight distance for Allegan Street Traffic, the Transportation and Non-Motorized Section is recommending prohibiting a portion of parking on west side of Walnut Street and removal of parking meter 44655—Ms. Schmidt moved to approve the recommendation, Mr. Bloomberg seconded, MOTION CARRIED (6-0). Public Service Board Page 2 August 13, 2015 #15-004 Parking Regulation Request: 200 West Ottawa Street—Based on more parking spaces needed, the Transportation and Non-Motorized Section is recommending the installation of three metered parking spaces on the north side of Ottawa Street—Mr. Bloomberg moved to approve the recommendation, Ms. Schmidt seconded, MOTION CARRIED (6-0). 11:45 a.m. Ms. Mahlow arrived #15-006 Downtown Area Metered Parking Time Limit Change—Based on the Parking Service Office evaluation, the Transportation and Non-Motorized Section is recommending time limit changes—Ms. Schmidt moved to approve the recommendation, Mr. Bloomberg seconded, MOTION CARRIED (7-0). #15-001 Parking Regulation Survey Shiawassee Street between Verlinden Avenue and Memphis Avenue—Based on survey results and the street width, the Transportation and Non-Motorized Section is recommending removing the parking prohibition along the north side of Shiawassee Street from Verlinden Avenue to Memphis Street—Mr. Bloomberg moved to approve the recommendation, Ms. Morgan seconded, MOTION CARRIED (7-0). 6) REPORT OF OFFICERS: Traffic Engineering Division: A written report was distributed. Mr. Kilpatrick gave a brief overview of the report. Discussion followed. Wastewater Division: A written report was distributed. Mr. Brunner gave a brief overview of the report. Discussion followed. Chair Rodgers recommended new board members to take a tour of the facility in the future. 7) DIRECTOR'S REPORT: Mr. Gamble updated the board on projects. The board questioned what ramifications the department had from the rain storm this past Monday. Discussion followed. 12:44 p.m. Mr. Gamble left S) UNFINISHED BUSINESS: a. Tabled Traffic Request: #14-005 Traffic Control Request: Hanover Drive and Wellesley Drive, Mr. Bloomberg motioned to remove request from being tabled, Ms. Mahlow seconded, MOTION CARRIED (7-0) —Based on a safe approach speed study and to eliminate right-of-way confusion at this intersection, the Transportation and Non- Motorized Section is recommending the installation of yield signs on Hanover Drive at Wellesley Drive—Mr. Bloomberg moved to approve the recommendation, Ms. Morgan seconded, MOTION CARRIED by roll call vote (7-0). b. Review and approve Draft Fiscal Year July 1, 2016—June 30, 2017 Public Service Board Resolutions presented by Mr. Bloomberg: After minimal discussion, Ms. Mahlow moved, Public Service Board Page 3 August 13, 2015 Mr. Anderson seconded, MOTION CARRIED (7-0), to approve the FYI Board of Public service Resolutions 1:02 p.m. Ms. Morgan, Mr. Anderson, and Mr. Bloomberg left, the meeting continues as a committee of the whole. 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: The committee of the whole discussed Consent Agendas and Public Comments, no action was taken. 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 1:17 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE July 9, 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Ron Bloomberg,Nancy Mahlow, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt i;: ►`�1 ABSENT: None STAFF: Dean Johnson, and Christopher Mumby r-) VISITORS: None �= 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:37 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: No Absences 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Rodgers announced two requests for additions to the agenda under Other Business, one from Mr. Babcock and one from Ms. Rodgers. Ms. Mahlow moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, with the additions. 3) APPROVAL OF BOARD MINUTES: June 11, 2015 Mr. Bloomberg requested a change to the draft minutes. Ms. Mahlow moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for June 11, 2015, as amended. 4) CITIZEN COMMENTS: None 5) ACTION ITEMS: Review and Approve Draft Board Rules: After review Ms. Schmidt moved, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY, to approve the Draft Board Rules. Election of Officers: Chair—Ms. Schmidt nominated Mr. Anderson. Mr. Anderson nominated Ms. Rodgers. Discussion followed with Mr. Anderson endorsing Ms. Rodgers. Voting for Mr. Anderson was (1-5). Voting for Ms. Rodgers was (5-1). Ms. Rodgers was approved as Chair. Vice Chair—Ms. Mahlow nominated Mr. Anderson. Mr. Bloomberg moved for the approval, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY. Mr. Anderson was approved as Vice Chair. Public Service Board Page 2 July 9, 2015 Review and Approve Draft Fiscal Year July 1, 2016—June 30, 2017 Public Service Board Resolutions: After review and adjustments, final draft copy will be presented by Mr. Bloomberg at the August meeting for approval. 12:07 p.m. Ms. Morgan arrived during the Resolution discussion. Election of Officers continued - Division officers: Engineering—Mr. Bloomberg Traffic Engineering—Ms. Mahlow Wastewater—Mr. Babcock Operations and Maintenance/CART—Ms. Morgan Property Management—Ms. Schmidt Fleet Services—Mr. Anderson Business, Permits, and Technology—vacant 6) REPORT OF OFFICERS: Engineering Division: A written report was distributed. Mr. Johnson gave a brief overview of the report. Discussion followed. He will present results of the pilot sidewalk repair program at his next scheduled division report meeting. 1:02 p.m. Ms. Morgan left Property Management Division: A written report was distributed. In Mr. Riel absence, Ms. Schmidt requested more information on the Moore's Pool operational repair as soon as possible, from Mr. Mumby. She would like more information on Frances Park, from Mr. Riel, at his next scheduled division report meeting. 7) DIRECTOR'S REPORT: In the absence of the Director, the Interim Deputy Director Mr. Mumby, informed the board of an invitation extended by Lori Welch, Environmental Specialist for Capital Area Recycling and Trash(CART), for a board member to attend the CART Summit meeting. Mr. Mumby presented the Michigan Department of Transportation (MDOT) FY 2014 -17 Transportation Improvement Program (TIP). Discussion followed. 8) UNFINISHED BUSINESS: a. Traffic Request: #14-005 (tabled)—August meeting 9) OTHER BUSINESS: Mr. Babcock presented survey results for Biking around CATA buses for the board to review and discuss. Once more information is obtained, further discussion will continue. 1:17 p.m. Mr. Anderson left Public Service Board Page 3 July 9, 2015 Ms. Rodgers announced updates to the Bus Rapid Transit Project, and if the board was interested in having Debbie Alexander, Assistant Executive Director for CATA, return to present those updates at a future meeting. With the board's approval, Ms. Rodgers will contact Ms. Alexander. 10)COMMUNICATIONS: None 11)ADJOURN: The meeting adjourned at 1:20 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE t.. June 11 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Ron Bloomberg,Nancy Mahlow, G;> r? Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: None STAFF: Paul Dykema, Chad Gamble, and Eric Hassett VISITORS: None 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:34 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: No Absences 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Mr. Bloomberg moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as presented. 3) APPROVAL OF BOARD MINUTES: May 14, 2015 Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for May 14, 2015, as submitted. June 1, 2015 (Traffic Training) Ms. Mahlow moved, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY to approve the Traffic Training Minutes for June 1, 2015, as submitted. 4) CITIZEN COMMENTS: None 5) ACTION ITEMS: Discuss Board Rules: The board discussed and made adjustments to the combined rules presented by Mr. Bloomberg. Ms. Schmidt moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the adjusted rules. Mr. Bloomberg will make the necessary changes and forward to members when complete. Discuss Public Service Board Resolutions: The board discussed their Fiscal Year July 1, 2016-June 30, 2017 resolutions. Mr. Bloomberg and Ms. Rodgers will create a draft based on discussion. Public Service Board Page 2 June 11, 2015 6) REPORT OF OFFICERS: Fleet Services Division: A written report was distributed. Mr. Hassett gave a brief overview of the report. Discussion followed. Operations and Maintenance/ CART: A written report was distributed. 12:57 p.m. Mr. Bloomberg left Mr. Dykema gave a brief overview of the report. Discussion and questions followed. The board complimented the division on the Recycle Rama event. 7) DIRECTOR'S REPORT: Mr. Gamble informed members of upcoming events. 8) UNFINISHED BUSINESS: a. Election of Officers—July meeting b. Traffic Request: #14-005 (tabled) —August meeting 9) OTHER BUSINESS: None 10)COMMUNICATIONS: None 11)ADJOURN: The meeting adjourned at 1:06 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE May 14, 2015 PRESENT: Cleo Anderson, Lyndon Babcock,Nancy Mahlow, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: Ron Bloomberg STAFF: Kayla Bucek, Chad Gamble, Andrew Kilpatrick, Christopher Mumby, Sam Quon, �-n Mike Sleep, and George Yarzabek VISITORS: Scott House, Pat Nieder, and Dena Fitzgerald .s- 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:35 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ron Bloomberg 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Mr. Rodgers asked for an adjustment of the agenda, to add City Works presentation and postpone board rules discussion. Ms. Schmidt moved, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY,to approve the adjusted agenda. 3) APPROVAL OF BOARD MINUTES: April 9, 2015 Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for April 9, 2015, as submitted. 4) CITIZEN COMMENTS: None 5) ACTION ITEMS: Chair Rodgers welcomed, Nancy Mahlow, as the new member of the Public Service Board. Ms. Mahlow is the President of the Eastside Neighborhood Organization and served on the Traffic Board, before it merged into the Public Service Board. Mr. Gamble introduced the core staff working on City Works: Mr. Mumby, Mr. Yarzabek, Mr. Quon, Ms. Bucek, and Mr. Sleep. The core team gave a presentation on City Works to the board. Questions and Discussion followed The board discussed and set a date for Traffic Training: Monday, June 1, 2015, from 6 to 8 P.M. Public Service Board Page 2 May 14, 2015 Traffic Requests: #15-002 Parking Regulations Maplehill Capital Area Community Services (CACS) Head Start—Based on input from Maplehill CACS Head Start staff and information gathered, the Transportation and Non-Motorized Section is recommending changes of parking regulations on Maplehill Avenue and Fenton Street—Ms. Mahlow moved to approve the recommendation, Ms. Schmidt seconded, MOTION CARRIED (6-0). #14-005 Traffic Control Request: Hanover Drive and Wellesley Drive—Based on a safe approach speed study and to eliminate right-of-way confusion at this intersection, the Transportation and Non-Motorized Section is recommending the installation of yield signs on Hanover Drive at Wellesley Drive - Ms. Mahlow moved to table this request, Mr. Anderson seconded, MOTION CARRIED (6-0). 6) REPORT OF OFFICERS: Business Permits, and Technology Division: A written report was distributed. Mr. Mumby gave a brief overview of the report. Discussion followed. Transportation Engineering: A written report was distributed. Mr. Kilpatrick gave a brief overview of the report. Discussion followed. 7) DIRECTOR'S REPORT: Mr. Gamble invited the board to enjoy an evening out in the City Suite, at the Cooley Law School Stadium, to watch the Lugnuts play on, June 19"'. He thanked them for their service and dedication. 8) UNFINISHED BUSINESS: a. Discuss Board Rules b. Traffic Request: #14-005 Traffic Control Request: Hanover Drive and Wellesley Drive 9) OTHER BUSINESS: None 10)COMMUNICATIONS: None 11)ADJOURN: The meeting adjourned at 1:02 p.m. Respectfully submitted by, Janette Tate, Recording Secretary TRAFFIC TRAINING FOR BOARD OF PUBLIC SERVICE JUNE 19 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Ron Bloomberg,Nancy Mahlow, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: None r; c FT-1 STAFF: Andrew Kilpatrick and Janette Tate PI r� VISITORS: None 1) CALL TO ORDER: Chair Rodgers called the training to order at 6:08 p.m., at the Lansing Public Service Department Wastewater Treatment Plant. 2) ACTION ITEM: Traffic Training for members of the Public Service Board—Because the Traffic Board merged into the Public Service Board, members requested training. Mr. Kilpatrick, Transportation Engineer, provided training to members and the recording secretary. 3) ADJOURN: The meeting adjourned at 8:12 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE April 9, 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Ron Bloomberg, Shirley Rodgers, and Alfreda Schmidt c" ABSENT: Samara Morgan {'' C- STAFF: Bill Brunner, Chad Gamble, and Alec Malvetis VISITORS: Pat Nieder 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:35 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Samara Morgan 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Ms. Schmidt moved, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda as submitted. 3) APPROVAL OF BOARD MINUTES: February 12, 2015 Mr. Bloomberg moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for February 12, 2015, as submitted. March 12, 2015 Ms. Schmidt moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for March 12, 2015, as submitted. 4) CITIZEN COMMENTS: None 5) ACTION ITEMS: Motion of Resolution for Paul Baerman—ten plus years of service: Mr. Bloomberg motioned for a resolution thanking Paul Baerman for his service on the Public Service Board and express the Board's appreciation for his experience, expertise, perspectives and contributions to the Board and to the City in that respect, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. A letter of appreciation will be mailed to Mr. Baerman. Elect Vice Chair to finish term: Mr. Anderson moved to have himself considered for Vice Chair, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY. Public Service Board Page 2 April 9, 2015 Elect Engineering Officer to finish term: Ms. Rodgers moved to have Mr. Bloomberg considered for Engineering, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. Elect Traffic Engineering Officer to finish term: Ms. Rodgers moved to have herself considered for Traffic Engineering, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY. 6) REPORT OF OFFICERS: Engineering Division: A written report was distributed. Mr. Malvetis gave a brief overview of the report. Discussion followed. Wastewater Division: A written report was distributed. Mr. Bru Tier gave a brief overview of the report. Discussion followed. 7) DIRECTOR'S REPORT: Mr. Gamble gave a presentation on 2015 Traffic Summit. S) UNFINISHED BUSINESS: Ms. Rodgers informed the members that the boards resolutions will be on the agenda soon, so start preparing. The Board discussed the best time to schedule traffic training. Ms. Rodgers stated that Mr. Bloomberg provided a document combining the rules of the Public Service Board and the Traffic Board for review. There will be a discussion at next meeting. 9) OTHER BUSINESS: None 10)COMMUNICATIONS: None 11)ADJOURN: The meeting adjourned at 1:12 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE March 12, 2015 PRESENT: Lyndon Babcock, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: Cleo Anderson and Ron Bloomberg STAFF: Paul Dykema, Chad Gamble, Dean Johnson, Christopher Mumby, Marty Riel, and Lori Welch VISITORS: Pat Nieder 1) CALL TO ORDER: With no quorum present, Chair Rodgers called the meeting of the whole to order at 11:33 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Cleo Anderson and Ron Bloomberg 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: With no quorum present, approval was not obtained. 3) APPROVAL OF BOARD MINUTES: February 12, 2015 With no quorum present, the Board deferred the approval of the minutes to next meeting. 4) CITIZEN COMMENTS: None 5) ACTION ITEMS: With no quorum present, the Board deferred the Action Items to next meeting. 6) REPORT OF OFFICERS: Operation and Maintenance/ CART Division: A written report was distributed. Ms. Welch gave a brief overview of the CART report. Discussion followed. 11:44 a.m. Mr. Mumby and Mr. Johnson arrived during the CART report. 11:47 a.m. Mr. Gamble arrived during the CART report. Mr. Dykema gave a brief overview of the Operation and Maintenance report. Discussion followed, mostly on potholes. Public Service Board Page 2 March 12, 2015 Property nagement Division: A written report was distributed. Mr. Riel gave a brief overview of the report. Discussion followed. 7) DIRECTOR'S REPORT: 12:31 p.m. Ms. Morgan left at the beginning of the Director's Report. Mr. Gamble provided information on CIP's (Capital Improvement Plan). Discussion followed. Mr. Johnson provided information on Tri-County Regional Planning Commission 2014-2017 STIP/TIP Project Data (Statewide Transportation Improvement Program/Transportation Improvement Program). Discussion followed. Chair Rodgers questioned funding for sidewalk gap closure. Discussion followed. S) UNFINISHED BUSINESS: None 9) OTHER BUSINESS: None 10)COMMUNICATIONS: None 11)ADJOURN: The meeting adjourned at 1:03 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE February 12, 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, Ron Bloomberg, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: None STAFF: Chad Gamble, Eric Hassett, and Christopher Mumby VISITORS: Pat Nieder 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:44 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: No Absences 11:45 a.m. Mr. Mumby arrived 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Rodgers asked to have "Discussion on Traffic Training" be added as item b. under Unfinished Business. Mr. Baerman moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda as amended. 3) APPROVAL OF BOARD MINUTES: January 8, 2015 Ms. Schmidt moved, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for January 8, 2015. January 22, 2015 Mr. Anderson moved, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for January 22, 2015. 4) CITIZEN COMMENTS: Pat Nieder commented on why some citizens may walk in the street verses the sidewalks. Walking on the street, made with asphalt, is easier on her back then walking on the concrete sidewalk. 11:49 a.m. Mr. Gamble arrived Public Service Board Page 2 February 12, 2015 5) ACTION ITEMS: Review and Approve the Public Service Department Calendar Year 2014 Annual Report— After review and discussing, Mr. Baerman moved, Mr. Anderson seconded, MOTION CARRIED UNANIUMOUSLY to accept the Annual Report. 12:02 p.m. Mr. Bloomberg arrived during the review of the Annual Report. Discuss and Create the Board of Public Service Letter for the Annual Report—After discussing and creating the board letter, Ms. Schmidt moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIUMOUSLY to approve the letter. 6) REPORT OF OFFICERS: Fleet Services Division: A written report was distributed. Mr. Anderson deferred to Mr. Hassett for a brief overview. Mr. Hassett gave a brief overview. 7) DIRECTOR'S REPORT: None 8) UNFINISHED BUSINESS: The board discussed with the department the best time to present the council with the boards resolutions. Ms. Rodgers announced that Mr. Baerman presented a letter of resignation as he will be moving outside the City of Lansing, therefore ineligible to serve. Board members and department staff thanked him for his many years of service. The board discussed traffic training. 9) OTHER BUSINESS: None 10)COMMUNICATIONS: Mr. Anderson asked to be excused from March 12, 2015 meeting. 11)ADJOURN: The meeting adjourned at 1:04 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE January 8, 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Paul Baerman, Ron Bloomberg, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: None STAFF: Chad Gamble, and Andrew Kilpatrick VISITORS: Pat Nieder 1) CALL TO ORDER: Vice Chair Baerman called the meeting to order at 11:38 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: No Absences 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Vice Chair Baerman stated that because Mr. Gamble needed to leave early, the Directors Report will be moved to follow Citizen Comments. Mr. Bloomberg moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda as amended. 3) APPROVAL OF BOARD MINUTES: December 11, 2014 (Public Service Board) The board requested an amendment to the draft minutes. Mr. Bloomberg moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY (6-0) to approve the minutes for December 11, 2014, as amended. 11:43 a.m. Ms. Rodgers arrived December 5, 2013 (Traffic Board) The board requested an amendment to the draft minutes. Ms. Morgan moved, Mr. Baerman seconded, after discussion MOTION CARRIED (6-1) to approve the minutes for December 5, 2013, as amended. 4) CITIZEN COMMENTS: None 5) DIRECTOR'S REPORT: Mr. Gamble reported on City Works, Snow Ordinance, Cooley Law School Stadium Apartments, Road Funding Gas Tax Proposal, Annual Report, and Fleet Service. Discussion and questions followed. Public Service Board Page 2 January 8, 2015 6) ACTION ITEMS: Proposed Division Reporting Schedule for 2015: After reviewing and discussing, Ms. Schmidt requested phone numbers of staff be added to the report schedule. Mr. Baerman moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to accept the schedule, as amended. Traffic Requests: a. Traffic Control Request 413-05: Douglas St. and John St. Mr. Kilpatrick briefed the Board on the investigation, and recommended to install a stop sign at this intersection. After further discussion Mr. Bloomberg moved, Mr. Baerman seconded, MOTION CARRIED (6-1) to approve the request. 12:19 p.m. Mr. Gamble left b. Parking Regulation Request #13-06: Climax St. Mr. Kilpatrick briefed the Board on the survey and field review done, and recommended to remove the parking restriction only on the south side of Climax St. After further discussion Mr. Bloomberg moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY(7-0) to approve the request. c. Parking Regulation Request 413-10: 600 South Grand Ave. Parking Regulation Request#13-11: 600 North Capitol Ave. Mr. Kilpatrick briefed the Board on the site distance evaluations, and recommended to remove a parking space and meter to increase site distance and the two sites above. After discussion Mr. Anderson moved, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY (7-0) to approve the request. 1:07 p.m. Mr. Anderson left d. Parking Regulation Request#14-01: Jerome Street Parking Regulation Request #14-02: S. Washington Ave. Parking Regulation Request#14-03: South St. Mr. Kilpatrick briefed the Board on the surveys, and recommended changing parking restrictions at the three sites above. After discussion Mr. Bloomberg moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY (6-0) to approve the request. 1:11p.m. Ms. Morgan left Public Service Board Page 3 January 8, 2015 e. Traffic Control Request 413-08: Carey St. and Ionia St. Traffic Control Request#13-09: Adams St. and Center St. Mr. Kilpatrick briefed the Board on the safe approach speed study, and recommended a yield sign at both these two three-leg intersections. After discussion Mr. Baerman moved, Ms. Schmidt seconded, MOTION CARRIED UNANIMOUSLY (5-0) to approve the request. f. Intersection Operation Change Request#13-07: Starlight Lane & Waverly Rd. Parking Regulation Request#13-12: Madison St. Traffic Control Request#09-41: Cedar St. south of Saginaw St. Traffic Control Request#12-06: Russell St. & Seager St. Mr. Kilpatrick briefed the Board on the surveys, accident analysis, and field reviews, and does not recommend any changes to the four sites above. After discussion Mr. Baerman moved, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY (5-0) to approve the recommended no change status. 7) REPORT OF OFFICERS: Transportation Engineering: No written report was distributed other than the above Traffic Requests. Mr. Kilpatrick gave an update on the motorized pathway signals. 8) UNFINISHED BUSINESS: None 9) OTHER BUSINESS: None 10)COMMUNICATIONS: Mr. Baerman asked to be excused from the Special Public Service Board Meeting on January 22, 2015. 11)ADJOURN: The meeting adjourned at 1:52 p.m. Respectfully submitted by, Janette Tate, Recording Secretary SPECIAL MEETING OF BOARD OF PUBLIC SERVICE JANUARY 22, 2015 PRESENT: Cleo Anderson, Lyndon Babcock, Ron Bloomberg, Samara Morgan, Shirley Rodgers, and Alfreda Schmidt ABSENT: Paul Baerman STAFF: Chad Gamble, and Christopher Mumby VISITORS: Pat Nieder 1) CALL TO ORDER: Chair Rodgers called the meeting to order at 11:41 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Paul Baerman 2) CITIZEN COMMENTS: None 3) ACTION ITEMS: 12:01 p.m. Mr. Gamble arrived Review and approve the Public Service Department Calendar Year 2014 Annual Report— Mr. Mumby and Mr. Gamble gave an overview of each area of the Engineering and Transportation Divisions. Questions and answers during, with discussion, and recommended corrections. The board will review the rest of the report, at the February 12, 2015 meeting. Discuss the Public Service Report Letter—The board briefly discussed and decided to review at the February 12, 2015 meeting. Discuss Public Service Board Resolutions—The board briefly discussed and decided to review at the February 12, 2015 meeting. 4) COMMUNICATIONS: Mr. Gamble invited the board to join Mayor Virg Bernero for the 10"' State of the City Address on Thursday, January 29, 2015 at the Lansing Community College Gannon Commons. 5) ADJOURN: The meeting adjourned at 12:59 p.m. Respectfully submitted, Janette Tate, Recording Secretary � vS11r PUBLIC SERVICE DEPARTMENT 732 City Hall ( 124 West Michigan Avenue r" 1 Lansing,Michigan 48933 f j (517)483-4455 L2, =c > FAX:(517)483-6082 W�Z�_jl http://publicservice.cityoflansingmi.com Virg Bernero, Mayor :n June 22, 2015 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meeting held May 14, 2015 and Traffic Training held June 1, 2015. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" i 5 PUBLIC SERVICE DEPARTMENT 732 City Hall 1` 124 West Michigan Avenue j Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor February 19, 2015 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held January 8, 2015 and the special meeting on January 22, 2015. Please place these minutes on file. Respectfully submitted, C J tte Tate Recording Secretary Attachment VS :Z IN 0N3J 31,,17 01Ai]3� i "Equal Opportunity Employer" PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue I Lansing, Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero,Mayor �} Q �s �t April 14, 2015 N � —c� 1n Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held February 12, 2015 and March 12, 2015. Please place these minutes on file. Respectfully submitted, G.rn A0ki anette Tate Recording Secretary Attachment "Equal Opportunity Employer" \ PUBLIC SERVICE DEPARTMENT 732 City Hall x i 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 \t FAX:(517)483-6082 1r http://publicservice.cityoflansingmi.com Virg Bernero,Mayor July 16, 2015 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meeting held June 11, 2015. Please place these minutes on file. Respectfully submitted, 9c�� cI 0—�T Janette Tate r— N Recording Secretary c-..- Attachment "Equal Opportunity Employer" ��31� S r t PUBLIC SERVICE DEPARTMENT 732 City Hall f 124 West Michigan Avenue Lansing, Michigan 48933 j (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor T> June 3, 2015 Mr. Chris Swope , City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meeting held April 9, 2015. Please place these minutes on file. Respectfully submitted, -4-G— r�w Aca,—i Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" S PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX:(517)483-6082 hftp://publicservice.cityoflansingmi.com Virg Bernero,Mayor T-- August 21, 2015 G-) FT-1 CTI M Mr. Chris Swope City Clerk M City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meeting held July 9, 2015. Please place these minutes on file. Respectfully submitted, \-1/anette Tate Recording Secretary Attachment "Equal Opportunity Employer" oc" PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor r September 10, 2015 c) --! rn Mr. Chris Swope t-- tv City Clerk r i City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meeting held August 13, 2015. Please place these minutes on file. Respectfully submitted, c-� Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" PUBLIC SERVICE DEPARTMENT 732 City Hall i 124 West Michigan Avenue Lansing, Michigan 48933 / (517)483-4455 FAX: (517)483-6082 �1! http://publicservice.cityoflansingmi.com Virg Bernero, Mayor r-- ~� r--3 October 8, 2015 c-1) c; —4 r;-1 C. w Q Fn Mr. Chris Swope —' -, City Clerk _.ry City Hall t--- w Lansing, Michigan co RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meeting held September 10, 2015. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" 5 PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue ` Lansing, Michigan 48933 ' (517)483-4455 FAX: (517)483-6082 \�✓� �C1 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor November 20, 2015 Mr. Chris Swope r r ' - , City Clerk City Hall ►`' C) Lansing, Michigan RE: Board of Public Service: Approved Minutes r , Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetintD g held October 8, 2015. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer" �Fffl"�' S PUBLIC SERVICE DEPARTMENT N 1 Wastewater Division 1625 Sunset Avenue r '° .. Lansing, Michigan 48917 (517)483-4404 FAX: (517)483-4536 I C H 1 G http://publicservice.cityoflansingmi.com/pubwater/ CLEANER. Virg Bernero,Mayor AGENDA REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE DECEMBER 10,2015, 11:30 A.M. TO 1:00 P.M. LOCATION: WASTEWATER TREATMENT PLANT ADMINISTRATIVE BUILDING, 1625 SUNSET AVENUE (1) Call to Order: a. Roll Call b. Excused Absences (2) Adjustments/Approval of the Agenda: (3) Approval of Board of Public Service Meeting Minutes: November 12, 2015 (4) Citizen Comments on Agenda Items- Please limit comments to 3 minutes (5) Action Items: (6) Reports from Division Officers: a. Engineering Dean Johnson/Ron Bloomberg b. Property Management Marty Riel/Alfreda Schmidt (7) Report from the Director of Public Service: (8) Unfinished Business: a. Officer vacancy for Business, Permits, and Technology Division b. Rules of Administrative Procedure—review suggestions (9) New Business: (10) Communications and Information Items: a. Topics for future meetings i. Sidewalks/Skywalks ii. Procedure for Projects that Qualify for Multiple Funding Sources iii. Local Street Improvement iv. Wet Weather Project v. Update of City Works vi. Bicycling and CATA Buses (11) Items for the Suspension of the Rules: (12) Public Comments on Non-Agenda Items—Please limit comments to 3 minutes (13) Adjournment NOTE TO MEMBERS: IF YOU ARE UNABLE TO ATTEND THE MEETING PLEASE CALL Janette Tate @ 483-4406 or E-Mail. Janette.Tate(-&Jansinhmi.gov S / PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 1 (517)483-4455 FAX: (517)483-6082 \�l f http://publicservice.cityoflansingmi.com r Virg Bernero, Mayor „rF r Cr?ut January 15, 2016 r• Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meeting held November 12, 2015. Please place these minutes on file. Respectfully submitted, Janette Tate Recording Secretary Attachment "Equal Opportunity Employer"