HomeMy WebLinkAbout2017 Public Service Board Minutes FINAL Scott, Tracy
From: Tate, Janette
Sent: Thursday, December 14, 2017 8:38 AM
To: Scott, Tracy
Subject: FW: CANCELLED MEETING BOARD OF PUBLIC SERVICE
Importance: High
Board of Public Service meeting Cancelled for today!
From: Tate, Janette
Sent: Wednesday, December 13, 2017 4:03 PM
To: babcock, lyndon; samara.evangeline.morgan@gmail.com; Mahlow, Nancy; cleophusanderson33(d)yahoo.com;
carden36C)gmail.com; jkrohn@ingham.org; Gamble, Chad; Mumby, Christopher; Johnson, Dean; Malvetis, Alec
(Alec.Malvetis(alansingmi.gov); Denison, Carl; Kilpatrick, Andrew
Cc: shirley.rodgers(d)lansingschools.net; Rose, Victor
Subject: CANCELLED MEETING BOARD OF PUBLIC SERVICE
Importance: High
Chair Rodgers has cancelled the Board of Public Service meeting tomorrow. After having a discussion with Victor Rose,
Superintendent of Operation and Maintenance, she made this decision due to crews will not have the roads safe for
travel by the time the meeting is scheduled. Everyone has received the division reports for this month, if you have any
questions or concerns, please email the division heads directly.The next meeting will be on January 11, 2018. 1 hope you
all have a wonderful Holiday. See you next year!
Thanks,
pmtte J ate
Administrative Assistant
City of Lansing Wastewater Division
1625 Sunset Avenue
Lansing MI 48917
(517)483-4406
Janette.tate@lansingmi.gov
i
BOARD OF PUBLIC SERVICE
MEETING SCHEDULE FOR 2017
January 12, 2017
January 26, 2017 Special Meeting (only if needed)
February 9, 2017
March 9, 2017
April 13, 2017
May 11, 2017
June 8, 2017
July 13, 2017
August 10, 2017
September 14, 2017
October 12, 2017
November 9, 2017
December 14, 2017
All meetings are held at 11:30 a.m., at the Wastewater Treatment
Plant, located at 1625 Sunset Avenue, Lansing, Michigan unless
otherwise noted.
REGULAR MEETING OF
BOARD OF PUBLIC SERVICE
January 26, 2017
PRESENT: Cleo Anderson, Lyndon Babcock,Nancy Mahlow, Samara Morgan
Shirley Rodgers, and Alfreda Schmidt.
ABSENT: John Krohn, and Dulce Cardenas
STAFF: William Brunner, Carl Denison, Chad Gamble, Dean Johnson,Andy Kilpatrick,
Christopher Mumby, and Victor Rose
VISITORS: Pat Nieder
1) CALL TO ORDER:
Chair Rodgers called the meeting to order at 11:34 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
a. Roll Call
b. Excused Absences: John Krohn, and Dulce Cardenas
2) ADJUSTMENTS/APPROVAL OF THE AGENDA:
Ms. Mahlow moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY, to
approve the agenda, as submitted.
3) APPROVAL OF BOARD MINUTES:
December 8, 2016
Ms. Schmidt moved,Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to
approve the minutes for December 8, 2016, as submitted.
4) CITIZEN COMMENTS ON AGENDA ITEMS:
Citizen, Ms. Nieder, questioned if members of the City Council ever attend these Public
Service Board meetings, and if they do attend if they come on their own or does the board
invite them. Chair Rodgers stated that in the past they came by invitation only, which they
have only been invited a few times.
5) ACTION ITEMS:
Review and Approve the Public Service Department 2016 Annual Report: Mr. Mumby,
Interim Deputy Director, started the review by giving highlights of the report. Discussion,
questions, and answers followed. Ms. Mahlow moved for the board to adopt the Department
2016 Annual Report and transmit it to City Council,Ms. Morgan seconded, MOTION
CARRIED UNANIMOUSLY.
Public Service Board Page 2
January 26, 2017
12:01 p.m. Mr. Gamble arrived during the review of the Annual Report.
Chair Rodgers made the following statement, "The last few years the Annual Report has
been better and more readable. It is way better than when I first got on the board. I think over
the years this board has tried to represent the citizen perspective, in terms of having the
report readable for the public and the number of suggestions we have made over the years
have been incorporated into the report. So on behalf of my colleagues on the board,without
their permission, I would like to.thank the staff for allowing us to do what we think our job
is, listening to us, and when you can, accept suggestions and changes we requested and
accommodate to the best of your ability".
6) REPORT OF OFFICERS:
Engineering Division: A written report was distributed.
Mr. Johnson asked for questions on his report he submitted. Questions and answers followed.
Mr. Johnson provided a report on Lansing Street conditions and the funding needs.
Comments, questions, and answers followed.
Fleet Services Division: A written report was distributed.
Mr. Denison gave a brief overview of the report he submitted,highlighting the lack of
funding for needed equipment upgrades. Questions and answers followed.
7) DIRECTOR'S REPORT: None
8) UNFINISHED BUSINESS: None
9) NEW BUSINESS: None
10)COMMUNICATIONS AND INFORMATION ITEMS: None
11)ITEMS FOR THE SUSPENSION OF THE RULES: None
12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None
13)ADJOURN:
The meeting adjourned at 1:00 p.m.
Respectfully submitted by,
Janette Tate, Recording Secretary
REGULAR MEETING OF
BOARD OF PUBLIC SERVICE
February 9, 2017
PRESENT: Cleo Anderson, Lyndon Babcock, Dulce Cardenas, John Krohn,Nancy Mahlow,
Samara Morgan, and Shirley Rodgers
ABSENT: Alfreda Schmidt
STAFF: Andy Kilpatrick, Chad Gamble, Christopher Mumby, and Victor Rose
VISITORS: Pat Nieder
1) CALL TO ORDER:
Chair Rodgers called the meeting to order at 11:36 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
a. Roll Call
b. Excused Absences: Alfreda Schmidt
2) ADJUSTMENTS/APPROVAL OF THE AGENDA:
Chair Rodgers requested an addition under Communications and Information Items.
Ms. Mahlow moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY, to
approve the agenda, as amended.
3) APPROVAL OF BOARD MINUTES:
January 26,2017
Chair Rodgers and Mr. Mumby requested correction.
Ms. Schmidt moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to
approve the minutes for January 26, 2017, as amended.
4) CITIZEN COMMENTS ON AGENDA ITEMS:
5) ACTION ITEMS:
Mr. Kilpatrick asked for the board approval for the reconfiguration of Jolly Rd. After some
discussion, Mr. Krohn moved to approve the reconfiguration of Jolly Road as explained by
Mr. Kilpatrick, Ms. Mahlow seconded, the motion failed by a 3 to 3 vote. Members who
voted no would like a written report request to review.
11:46 a.m. Ms. Morgan arrived
Public Service Board Page 2
February 9, 2017
6) REPORT OF OFFICERS:
Traffic Engineering Division: A written report was distributed.
Mr. Kilpatrick explained the Eastside Connector Project Summery that he submitted for
review. Discussion, questions, and answers followed.
Operations and Maintenance/CART Division: A written report was distributed.
Mr. Rose talked about pot holes. Ms. Welch gave a brief overview of her report, and
provided fliers on the Recycle Rama.
7) DIRECTOR'S REPORT:
Mr. Gamble reported on roads.
S) UNFINISHED BUSINESS: None
9) NEW BUSINESS: None
10)COMMUNICATIONS AND INFORMATION ITEMS:
The board reviewed and approved the thank you letter for Lisa Smith-Addiss.
Chair Rodgers provided the FY 2016 Annual Listing of Regional Transportation Projects to
the board and gave some information from the Tri-County Regional meeting.
Chair Rodgers announced that Debbie Alexander left CATA and Bradley T. Funkhouser is
the new Deputy CEO/Assistant Executive Director. She will be contacting him soon about
the Bus Rapid Transit.
11)ITEMS FOR THE SUSPENSION OF THE RULES: None
12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None
13)ADJOURN:
The meeting adjourned at 1:01 p.m.
Respectfully submitted by,
Janette Tate, Recording Secretary
REGULAR MEETING OF
BOARD OF PUBLIC SERVICE
March 9, 2017
PRESENT: Cleo Anderson, Lyndon Babcock, Dulce Cardenas, John Krohn, Samara Morgan,
Alfreda Schmidt and Shirley Rodgers
ABSENT: Nancy Mahlow
STAFF: Chad Gamble, Christopher Mumby, and Marty Riel
VISITORS: Pat Nieder
1) CALL TO ORDER:
Chair Rodgers called the meeting to order at 11:36 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
a. Roll Call
b. Excused Absences: Nancy Mahlow
2) ADJUSTMENTS/APPROVAL OF THE AGENDA:
Ms. Morgan moved, Ms. Cardenas seconded, MOTION CARRIED UNANIMOUSLY,to
approve the agenda, as submitted.
3) APPROVAL OF BOARD MINUTES:
February 9, 2017
Ms. Morgan requested a correction.
Mr. Anderson moved, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY to
approve the minutes for February 9, 2017, as amended.
4) CITIZEN COMMENTS ON AGENDA ITEMS:
5) ACTION ITEMS: None
6) REPORT OF OFFICERS:
Property Management Division: A written report was distributed.
Mr. Riel gave a brief overview of his report. Discussion followed. Mr. Riel explained the
difference between install/replace, maintenance/repair, and preventative maintenance.
11:41 a.m. Mr. Gamble and Mr. Mumby arrived during Property Management Division Report.
Public Service Board Page 2
March 9, 2017
Building, Permits and Technology Division: A written report was distributed.
Mr. Mumby answered questions about City Works, gave a brief overview of his report, and
showed a video on snow and ice removal. Discussion followed.
7) DIRECTOR'S REPORT:
Mr. Gamble discussed budget, the wind storm yesterday, the early spring and spring cleanup,
and the 2017 Traffic Summit meeting on March 24, 2017.
8) UNFINISHED BUSINESS: None
9) NEW BUSINESS: None
10)COMMUNICATIONS AND INFORMATION ITEMS: None
11)ITEMS FOR THE SUSPENSION OF THE RULES: None
12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None
13)ADJOURN:
The meeting adjourned at 12:55 p.m.
Respectfully submitted by,
Janette Tate, Recording Secretary
REGULAR MEETING OF
BOARD OF PUBLIC SERVICE
April 13, 2017
PRESENT: Cleo Anderson, Lyndon Babcock,Nancy Mahlow, Samara Morgan,
Alfreda Schmidt and Shirley Rodgers
ABSENT: Dulce Cardenas, and John Krohn
STAFF: Carl Denison, and Sid Scrimger
VISITORS: Pat Nieder
1) CALL TO ORDER:
Chair Rodgers called the meeting to order at 11:40 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
a. Roll Call
b. Excused Absences: Dulce Cardenas, and John Krohn
2) ADJUSTMENTS/APPROVAL OF THE AGENDA:
Ms. Mahlow moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY, to
approve the agenda, as submitted.
3) APPROVAL OF BOARD MINUTES:
March 9,2017
Ms. Schmidt moved, Mr. Anderson seconded, MOTION CARRIED UNANIMOUSLY to
approve the minutes for March 9, 2017, as submitted.
4) CITIZEN COMMENTS ON AGENDA ITEMS: None
5) ACTION ITEMS: None
6) REPORT OF OFFICERS:
Fleet Services Division: A written report was distributed.
Mr. Denison gave a brief overview of his report. Discussion followed.
Wastewater Division: A written report was distributed.
Mr. Babcock stated that he noticed that Hawk Island Park was flooded from the recent rain
events and wondered how all this water was affecting the sewer system and the plant. Mr.
Scrimger gave a detailed explanation of the challenges. Mr. Scrimger then gave a brief
overview of his report. Discussion followed.
Public Service Board Page 2
April 13, 2017
7) DIRECTOR'S REPORT:
In Mr. Gamble's absence, Ms. Tate presented the board with his invitation. The invitation, to
attend a Lansing Lugnuts game in the city suite, is in recognition of their hard work and
continued dedication.
8) UNFINISHED BUSINESS: None
9) NEW BUSINESS: None
10)COMMUNICATIONS AND INFORMATION ITEMS:
Chair Rodgers provided information on Tri-County Regional Planning Commission, as it
relates to this board.
11)ITEMS FOR THE SUSPENSION OF THE RULES: None
12)PUBLIC COMMENTS ON NON-AGENDA ITEMS:
Citizen, Pat Nieder, questioned if the City of Lansing had connections with the local colleges
in relation to filling vacant positions. She also stated she read that the City of Ann Arbor is
having issues with the recycling services in Cincinnati, Ohio and wondered if the City of
Lansing was having the same issues. Mr. Scrimger stated that working with local colleges is
something the city is looking into doing in the future, but that would not necessarily help fill
the highly technical positions at the wastewater division. Mr. Carlson also agreed that the
vacant positions in the fleet services division would require more qualifications. Chair
Rodgers stated that she will ask the Operations and Maintenance/CART Division to report on
the recycling services at their next scheduled meeting, in June.
13)ADJOURN:
The meeting adjourned at 12:58 p.m.
Respectfully submitted by,
Janette Tate, Recording Secretary
REGULAR MEETING OF
BOARD OF PUBLIC SERVICE
May 11, 2017
PRESENT: Cleo Anderson, Lyndon Babcock, John Krohn, Nancy Mahlow, Samara Morgan,
and Shirley Rodgers
ABSENT: Dulce Cardenas, and Alfreda Schmidt
STAFF: Chad Gamble, Dean Johnson, Andrew Kilpatrick, and Christopher Mumby
VISITORS: Pat Nieder and Harold Leeman
1) CALL TO ORDER:
Chair Rodgers called the meeting to order at 11:35 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
a. Roll Call
b. Excused Absences: Dulce Cardenas, and Alfreda Schmidt
2) ADJUSTMENTS/APPROVAL OF THE AGENDA:
Ms. Mahlow moved, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY,to
approve the agenda, as submitted.
3) APPROVAL OF BOARD MINUTES:
April 13, 2017
Mr. Anderson moved, Mr. Babcock seconded, MOTION CARRIED UNANIMOUSLY to
approve the minutes for April 13, 2017, as submitted.
4) CITIZEN COMMENTS ON AGENDA ITEMS: None
5) ACTION ITEMS:
Lane designations for Jolly Road resurfacing project—The Transportation and Non-
Motorized Section recommends designating the center lane on Jolly Road from 150' east of
Pleasant Grove Road to Wise Road for left turning traffic only and the outside lanes in this
same area for bicycle traffic only. Ms. Mahlow moved to approve, Mr. Krohn seconded,
MOTION CARRIED (5 to 1).
6) REPORT OF OFFICERS:
Traffic Engineering Division: A written report was distributed.
Mr. Kilpatrick gave a brief overview of his report. Discussion followed, including the
repaving and reconfiguration on Jolly Road.
Public Service Board Page 2
May 11, 2017
Engineering Division: A written report was distributed.
Mr. Johnson gave a brief overview of his report. Discussion followed.
7) DIRECTOR'S REPORT:
Mr. Gamble provided a copy of the Public Service Department FYI Budget Presentation,
which was presented to City Council on April 17, 2017. Mr. Gamble gave a brief overview
of that presentation. Discussion followed.
8) UNFINISHED BUSINESS: None
9) NEW BUSINESS:
Chair Rodgers requested members to review the board's resolutions from FY 17/18 and be
prepared to discuss resolutions for FY 18/19 at the next meeting.
Chair Rodgers reminded members that the election of officers will happen in the July
meeting. She also notified them that her two year term, as Chair, will be up then, as well.
10)COMMUNICATIONS AND INFORMATION ITEMS:
Chair Rodgers presented the 2045 Metropolitan Transportation Plan- Process and the TCRPC
Transportation Committee Structure and Expected Products. Chair Rodgers announced that
she is on the Ingham County Parks Board now, which will be a benefit for sharing related
information.
11)ITEMS FOR THE SUSPENSION OF THE RULES: None
12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None
13)ADJOURN:
The meeting adjourned at 1:07 p.m.
Respectfully submitted by,
Janette Tate, Recording Secretary
REGULAR MEETING OF
BOARD OF PUBLIC SERVICE
June 8, 2017
PRESENT: Lyndon Babcock, Dulce Cardenas,Nancy Mahlow, Samara Morgan,
Shirley Rodgers, and Alfreda Schmidt
ABSENT: Cleo Anderson, and John Krohn
STAFF: Christopher Mumby, Marty Riel, and Victor Rose
VISITORS: Pat Nieder
1) CALL TO ORDER:
Chair Rodgers called the meeting to order at 11:35 a.m., at the Lansing Public Service
Department Wastewater Treatment Plant.
a. Roll Call
b. Excused Absences: Cleo Anderson, and John Krohn
2) ADJUSTMENTS/APPROVAL OF THE AGENDA:
Ms. Schmidt moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY,to
approve the agenda, as submitted.
3) APPROVAL OF BOARD MINUTES:
May 11,2017
Ms. Mahlow moved, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY to
approve the minutes for May 11, 2017, as submitted.
4) CITIZEN COMMENTS ON AGENDA ITEMS: None
5) ACTION ITEMS: None
6) REPORT OF OFFICERS:
Operations and Maintenance/CART Division: A written report was distributed.
Mr. Rose gave a brief overview of his report. Discussion followed.
Property Management Division: A written report was distributed.
Mr. Riel gave a brief overview of his report. Discussion followed.
Public Service Board Page 2
June 8, 2017
7) DIRECTOR'S REPORT: None
8) UNFINISHED BUSINESS:
Billy O'Berry, Assistant City Attorney, presented the board with her reviewed and revised
Board of Public Service Rules of Administrative Procedure. Discussion followed.
9) NEW BUSINESS:
Chair Rodgers requested members to review the board's resolutions from FY 17/18 and be
prepared to discuss resolutions for FY 18/19 at the next meeting.
Chair Rodgers reminded members that the election of officers will happen in the July
meeting. She also notified them that her two year term, as Chair, will be up then, as well.
10)COMMUNICATIONS AND INFORMATION ITEMS: None
11)ITEMS FOR THE SUSPENSION OF THE RULES: None
12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None
13)ADJOURN:
The meeting adjourned at 1:01 p.m.
Respectfully submitted by,
Janette Tate, Recording Secretary