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HomeMy WebLinkAbout2019 Public Service Board Minutes FINAL REGULAR MEETING OF BOARD OF PUBLIC SERVICE November 14, 2019 PRESENT: Cleo Anderson, John Krohn, Stacey Locke, Nancy Mahlow, Samara Morgan, and Jason Wilkes ABSENT: Walter Sorg Jr. STAFF: Andrew Kilpatrick, and Christopher Mumby VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:35 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Walter Sorg Jr. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Ms. Mahlow moved, Ms. Locke seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: September 12, 2019 Ms. Locke requested a correction to the minutes. Chair Morgan requested approval of the minutes from September 12, 2019 with the requested amendment, Mr. Krohn moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for September 12, 2019, as amended. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: Approval of the Proposed Meeting Schedule for 2020: Mr. Krohn moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to approve the Board of Public Service 2020 meeting schedule. Approval of the Proposed Division Reporting Schedule for 2020: Mr. Krohn moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to approve the Division Reporting Schedule for the Board of Public Service 2020 meetings. Approval of the drafted Reith-Riley letter: Mr. Krohn moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY to approve and send the drafted Reith-Riley letter with the current date. Public Service Board Page 2 November 14, 2019 11:42 a.m. Mr. Wilkes arrived. Approval of the Traffic Requests: Engineering Report#18-019—Traffic Control Request: The Lansing Police Department requested a stop sign was missing at intersection of North Cedar Street and Howe Avenue. After review of traffic sign records no stop signs were located at that intersection. After review and a study of the intersection, the Transportation Section recommends the addition of stop signs at the intersection of Cedar Street and Howe Avenue on North Cedar Street yielding the right of way to traffic traveling east west on Howe Avenue. Engineering Report#18-023 —Parking Regulation Survey: Transportation Section received a request to allow parking on at least one side of South Genesee Drive from Verlinden Avenue to Memphis Street. After a survey was given to the people of the neighborhood, the Transportation Section recommends removing the parking prohibition along the north side of South Genesee Drive from Verlinden Avenue to Memphis Street, Engineering Report#19-001 —Traffic Control Request: Local Resident requested stop signs at the intersection of Hunter Boulevard/Ridgewood Avenue and Wildwood Avenue. After an investigation and review, the Transportation Section recommends replacing the existing yield signs on eastbound Hunter Boulevard and westbound Ridgewood Avenue at Hunter Boulevard/Wildwood Avenue with stop signs. Engineering Report#19-07—Roadway Reconfiguration Request—The Engineering Division investigated extending the three-lane configuration to 1) the east end of the project at Bradley, 2) to Washington Avenue, or 3) to Cedar Street. After public input and review, the Transportation Section recommends that the three-lane configuration on Mt. Hope Avenue be extended east to Herbert Street (one block west of Cedar Street). In addition, they recommend that bike lanes proposed for Washington Avenue in the City's adopted non-motorized plan be added in the spring of 2020, so that the non-motorized network in this section of the city is complete. Mr. Wilkes moved to approve Engineering Report#18-019, 18-023, 19-001, and 19-07 as recommended, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY. Engineering Report#19-002—Parking Regulation Survey: At the request of area residents to lift parking restrictions on Almar Lane from Willard Avenue to Rosadell Avenue, Palmer Street from Willard Avenue to Dunlap Street, Rosadell Avenue from Almar Lane to Washington Avenue, and Willard Avenue from Almar Lane to Palmer Street., the Transportation Section conducted a study and survey. Based on the study and survey results the Transportation and Non-Motorized Section recommends removing the existing parking restriction along both sides of Palmer Street from Willard Avenue to Dunlap Street and Rosadell Avenue from Almar Lane to Washington Avenue. It is further recommended, that the existing parking regulations along Almar Lane from Willard Avenue to Rosadell Avenue and Willard Avenue from Almar Lane to Palmer Street remain in place. Mr. Krohn motioned to approve the recommendation to allow unlimited parking on both sides of Palmer Street and Rosadell Avenue, but also allow unlimited parking on just one side of Almar Lane and Willard Avenue, Ms. Locke seconded, MOTION FAILED 4-2. Ms. Mahlow motioned to allow unlimited parking on one side of the street, on all four Public Service Board Page 3 November 14, 2019 streets and the other side no parking, Mr. Anderson seconded, MOTIONED FAILED 4-2. Mr. Krohn motioned to approve Transportation Section recommendation, Ms. Locke seconded, MOTION CARRIED 5-1. 6) REPORT OF OFFICERS: Traffic Engineering Division: A written report was distributed. Mr. Kilpatrick gave a brief overview of the division report. Discussion and questions followed. Business, Permits, and Technology Division: A written report was distributed. Mr. Mumby gave a brief overview of the division report. Discussion and questions followed. 12:51 p.m. Mr. Anderson left. 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: Street paving. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:57 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE September 12, 2019 PRESENT: John Krohn, Stacey Locke, Nancy Mahlow, Samara Morgan, Walter Sorg Jr., and Jason Wilkes ABSENT: Cleo Anderson STAFF: Andrew Kilpatrick, Christopher Mumby, and Sid Scrimger VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:32 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Cleo Anderson 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Mr. Sorg moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: July 11, 2019 Chair Morgan requested approval of the minutes from July 11, 2019, Ms. Mahlow moved, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for July 11, 2019, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: None 6) REPORT OF OFFICERS: Enizineering Division: A written report was distributed. Mr. Kilpatrick announced the retirement of Dean Johnson. He gave a brief overview of the division report. Discussion and questions followed. Ms. Mahlow motioned for Chair Morgan to construct a letter that would encourage a timely resolution between the contactor and labor over the road construction near the new hospital for safety purposes, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY. Public Service Board Page 2 September 12, 2019 Wastewater Division: A written report was distributed. Mr. Scrimger gave a brief overview of the division report. Discussion and questions followed. 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: hole in sewer force main, and recycling update. Ms. Mahlow discussed traffic calming. Mr. Kilpatrick stated the requirements. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: Board members who attended the Committee of Public Service meeting to discuss budget resolutions, provided information on the meeting. Discussion and questions followed. Ms. Locke gave an update on the Self Advocates Projects. 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:52 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE July 11, 2019 PRESENT: Cleo Anderson, Stacey Locke, Nancy Mahlow, Samara Morgan, Walter Sorg Jr., and Jason Wilkes ABSENT: John Krohn STAFF: Andrew Kilpatrick, Christopher Mumby, and Marty Riel VISITORS: None 1) CALL TO ORDER: Chair Mahlow called the meeting to order at 11:35 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Mahlow requested approval of the agenda, Mr. Anderson moved, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: June 13, 2019 Mr. Sorg moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for June 13, 2019, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: Election of Officers— Chair—Ms. Mahlow nominated Ms. Morgan, Mr. Anderson seconded. Ms. Locke nominated Mr. Wilkes, Mr. Sorg seconded. Ms. Morgan accepted the nomination, Mr. Wilkes declined, MOTION CARRIED UNANIMOUSLY to approve Samara Morgan as chair. Vice Chair—Mr. Sorg nominated Mr. Wilkes, Ms. Locke seconded. Mr. Anderson nominated Mr. Sorg, Mr. Sorg declined, MOTION CARRIED UNANIMOUSLY to approve Jason Wilkes as Vice Chair. Officer of Engineering— Stacey Locke Officer of Traffic Engineering—Walter Sorg Jr. Officer of Wastewater Treatment Plant—Jason Wilkes Officer of Operations & Maintenance/CART—Nancy Mahlow Public Service Board Page 2 July 11, 2019 Officer of Property Management—John Krohn Officer of Fleet Services— Samara Morgan Officer of Business, Permits, and Technology— Cleo Anderson 6) REPORT OF OFFICERS: Traffic Engineering Division: A written report was distributed. Mr. Kilpatrick gave a brief overview of their report. Discussion and questions followed. Property Management Division: A written report was distributed. Mr. Riel gave a brief overview of their report. Discussion and questions followed. 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: upcoming meetings, and construction projects. 8) UNFINISHED BUSINESS: The board discussed Mr. Sorg resolution proposal. Mr. Sorg moved to approve his proposal with changes, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY to approve sending the resolution as amended. 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: Ms. Locke gave an update on playground equipment for children with disabilities at Beacon Park. Mr. Anderson and Mr. Wilkes requested an excused absence for the August meeting. 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:41 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE June 13, 2019 PRESENT: Cleo Anderson, John Krohn, Stacey Locke, Nancy Mahlow, Samara Morgan, Walter Sorg Jr., and Jason Wilkes ABSENT: None STAFF: Nathan Arnold, Jeremiah Kilgore, Andrew Kilpatrick, Christopher Mumby, Jeff Overstrom and Sid Scrimger. VISITORS: None 1) CALL TO ORDER: Chair Mahlow called the meeting to order at 11:33 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None 11:34 a.m. Mr. Anderson arrived. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Mahlow requested approval of the agenda, Mr. Krohn moved, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 11:35 a.m. Mr. Kilpatrick arrived. 3) APPROVAL OF BOARD MINUTES: May 9,2019 Mr. Sorg moved, Ms. Morgan seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for May 9, 2019, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: None 11:36 a.m. Mr. Mumby arrived. 6) REPORT OF OFFICERS: Operations and Maintenance/CART Division: A written report was distributed. Mr. Arnold and Mr. Kilgore gave a brief overview of their report. Discussion and questions followed. Public Service Board Page 2 June 13, 2019 Wastewater Division: A written report was distributed. Mr. Scrimger gave a presentation of his report. Mr. Scrimger introduced the new Assistant Superintendent of the Wastewater Treatment Plant, Jeff Overstrom. Discussion and questions followed. 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: Rain event, back-up basements, and stump removal. The board requested a copy of the submitted Department Annual Report. Mr. Mumby stated he would either send electronically in an email or provide copies at the next board meeting. 12:09 p.m. Mr. Kilpatrick left. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: The board discussed and created their FY20/21 budget resolutions, Mr. Anderson moved to approve, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY, to approve the newly created Board of Public Service FY20/21 Budget Resolutions. 1:00 p.m. Mr. Anderson left Mr. Sorg moved to create a separate resolution for his recommended resolution, Mr. Krohn seconded, with a request to table it until the next meeting, Mr. Wilkes seconded the tabling, MOTION CARRIED UNANIMOUSLY, to approve the tabling until the next meeting for further discussion. Chair Mahlow announced the election of officers would be on the agenda next month. 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 1:05 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE May 9, 2019 PRESENT: Cleo Anderson, John Krohn, Stacey Locke, Nancy Mahlow, Samara Morgan, Walter Sorg Jr., and Jason Wilkes ABSENT: None STAFF: Dean Johnson, Marc Jones, Andrew Kilpatrick, and Christopher Mumby VISITORS: None 1) CALL TO ORDER: Chair Mahlow called the meeting to order at 11:38 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None c. Welcome New Board member—Walter Sorg Jr. 11:40 a.m. Mr. Krohn arrived. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Mahlow requested approval of the agenda. Mr. Sorg requested an amendment to add an item under Communications and Information Items. Mr. Sorg moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as amended. 3) APPROVAL OF BOARD MINUTES: January 10,2019 Mr. Anderson moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for January 10, 2019, as submitted. Special Meeting January 24, 2019 Mr. Wilkes moved, Ms. Locke seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for January 24, 2019, as submitted. February 14, 2019 Ms. Locke moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for January 24, 2019, as submitted. 11:45 a.m. Ms. Morgan arrived. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None Public Service Board Page 2 May 9, 2019 5) ACTION ITEMS: None 6) REPORT OF OFFICERS: Business, Permits, and Technology Division: A written report was distributed. Mr. Mumby gave a brief overview of his report. Discussion and questions followed. Engineering Division: A written report was distributed. Mr. Johnson gave a brief overview of his report. Discussion and questions followed. 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: department budget hearing, Mayor Schor Renewable Energy Initiative, and the closing of parts of Capital Street. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: The board discussed their FY20/21 budget resolutions, which will continue next month. 1:01 p.m. Mr. Krohn left 10)COMMUNICATIONS AND INFORMATION ITEMS: Mr. Sorg communicated his views and made suggestions to help support more funding for roads. 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 1:07 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE February 14, 2019 PRESENT: Stacey Locke, Nancy Mahlow, and Jason Wilkes ABSENT: Cleo Anderson, John Krohn, and Samara Morgan. STAFF: Andrew Kilpatrick, Christopher Mumby, and Sid Scrimger VISITORS: None 1) CALL TO ORDER: With no quorum present, Chair Mahlow called the meeting of the whole to order at 11:32 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Cleo Anderson, John Krohn, and Samara Morgan. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Mahlow requested approval of the agenda from the Committee of the Whole. Ms. Locke requested information on Audible Pedestrian Signals and Training and Hiring be added. Chair Mahlow agreed. Mr. Wilkes moved, Ms. Locke seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, with adjustments. 3) APPROVAL OF BOARD MINUTES: January 10,2019 Special Meeting January 24, 2019 With no quorum present, the minutes were tabled until next meeting. 4) CITIZEN COMMENTS ON AGENDA ITEMS: 5) ACTION ITEMS: 6) REPORT OF OFFICERS: Business, Permits, and Technology Division: A written report was distributed. Mr. Mumby gave a brief overview of his report. Discussion and questions followed. Wastewater Division: A written report was distributed. Mr. Scrimger gave a brief overview of his report. Discussion and questions followed. Public Service Board Page 2 February 14, 2019 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: Participatory Budget Meetings, Budget Review, Audible Pedestrian Signals, and the Regional Recycling Facility S) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: The Committee of the Whole discussed the following with the Director: training and hiring, ride along with snowplow drivers, a clarification of Parking in a"Snow Emergency", and how we determine where to start plowing. 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:39 p.m. Respectfully submitted by, Michelle Smalley, Recording Secretary SPECIAL MEETING OF BOARD OF PUBLIC SERVICE January 24, 2019 PRESENT: John Krohn, Stacey Locke, Nancy Mahlow, Samara Morgan, and Jason Wilkes ABSENT: Cleo Anderson STAFF: Nathan Arnold, Dean Johnson, Jeremiah Kilgore, Andrew Kilpatrick, and Christopher Mumby VISITORS: None 1) CALL TO ORDER: Chair Mahlow called the meeting to order at 11:36 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Cleo Anderson 2) CITIZEN COMMENTS: None 3) ACTION ITEMS: Review and approve the Department of Public Service Annual Report 2018 —Discussion and questions followed. Mr. Krohn moved to approve and adopt the Annual Report with recommended amendments from the board, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY. 12:27 p.m. Mr. Kilpatrick left Discuss the Public Service Report Letter - After review and amending the proposed letter, Mr. Krohn moved, Ms. Locke seconded, MOTION CARRIED UNANIMOUSLY, to approve, as amended. 4) ADJOURN: The meeting adjourned at 12:36 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE January 10, 2019 PRESENT: Cleo Anderson, John Krohn, Stacey Locke, Nancy Mahlow, Samara Morgan, and Jason Wilkes ABSENT: None STAFF: Andrew Kilpatrick, Alec Malvetis, and Christopher Mumby VISITORS: None 1) CALL TO ORDER: Chair Mahlow called the meeting to order at 11:39 a.m., at the Lansing Public Service Department Wastewater Treatment Plant. a. Roll Call b. Excused Absences: None 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Mahlow requested approval of the agenda. Mr. Anderson moved, Ms. Locke seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: December 13,2018 Ms. Morgan moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for December 13, 2018, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: A draft copy, of the Department of Public Service Annual Report 2018, was submitted at the meeting. Request for approval will be on the agenda at the special meeting on the January 24, 2019. 6) REPORT OF OFFICERS: Engineering Division: A written report was distributed at the meeting. In Mr. Johnson's absence, Mr. Malvetis gave a brief overview of the Engineering report. Discussion and questions followed. Public Service Board Page 2 January 10, 2019 12:21 p.m. Mr. Krohn arrived. Fleet Services Division: A written report was distributed prior to the meeting. In Mr. Denison's absence, Mr. Mumby gave a brief overview of the Fleet Services report. Discussion and questions followed. 12:49 p.m. Mr. Anderson left. 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: legislation conversion money, scooters and budget. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:58 p.m. Respectfully submitted by, Janette Tate, Recording Secretary