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HomeMy WebLinkAbout2021 Public Service Board minutes FINAL REGULAR MEETING OF BOARD OF PUBLIC SERVICE December 9, 2021 PRESENT: John Krohn, Nancy Mahlow, Samara Morgan, Jason Wilkes, Ronald Wilson, and Kris Young REMOTE: Walter Sorg ABSENT: Thomas Hickson STAFF: Andrew Kilpatrick, Keith Moss, and Lori Welch VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:34 a.m., at the Wastewater Treatment Plant. a. Roll Call b. Remote: Mr. Sorg - Lansing, MI c. Excused Absences: Thomas Hickson 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Mr. Wilson moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: November 10, 2021 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Young seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for November 10, 2021, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: Approval of the Revised 2022 Division Reporting Schedule: Ms. Mahlow moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY, to approve the revision. Public Service Board Page 2 December 9, 2021 6) COMMUNICATIONS AND INFORMATION ITEMS: Lori Welch, the City of Lansing Sustainability Coordinator, provided information on her work and plans for the Sustainability Program she oversees, which included Climate Action Plan, Energy Tracking and Efficiency, Recycle Contamination Reduction to list a few. Questions followed. 7) REPORT OF OFFICERS: Business, Permits, and Technology Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. Wastewater Division: A written report was distributed. Mr. Moss gave a brief overview of the report. Discussion and questions followed. 8) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: Combined Sewer Overflow Project update/information, Recycle/trash service charges, planning 2023 Budget, road summary, two-way streets delayed, street projects, and yard waste. 9) UNFINISHED BUSINESS: None 10)NEW BUSINESS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:39 p.m. Respectfiilly submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE NOVEMBER 10, 2021 PRESENT: Thomas Hickson, John Krohn, Nancy Mahlow, Samara Morgan, Walter Sorg, and Kris Young ABSENT: Jason Wilkes, and Ronald Wilson STAFF: Andrew Kilpatrick, and Sean Seaver VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:36 a.m., at the Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Jason Wilkes, and Ronald Wilson c. Welcome new member: Kris Young—introductions followed. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Ms. Mahlow moved, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 11:43 a.m. Mr. Hickson arrived. 3) COMMUNICATIONS AND INFORMATION ITEMS: Mr. Seaver, from the City of Lansing's Information Technology Department, provided a City Works presentation to the Board. Questions followed. 11:53 a.m. Mr. Seaver left. 4) APPROVAL OF BOARD MINUTES: October 14, 2021 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for October 14, 2021, as submitted. 5) CITIZEN COMMENTS ON AGENDA ITEMS: None 6) ACTION ITEMS: None Public Service Board Page 2 November 10, 2021 7) REPORT OF OFFICERS: Traffic Engineering Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. Engineering Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. 8) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: Rotate board meetings to different divisions, tours of the divisions,presentation from the Sustainability Coordinator soon, yard waste, trash service charges, and Covid-19 Government funds. 9) UNFINISHED BUSINESS: None 10)NEW BUSINESS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:38 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE OCTOBER 14, 2021 PRESENT: Thomas Hickson, John Krohn, Nancy Mahlow, Jason Wilkes, and Ronald Wilson VIRTUAL: Walter Sorg ABSENT: Samara Morgan STAFF: Jeremiah Kilgore, Andrew Kilpatrick, and Marry Riel VISITORS: None 1) CALL TO ORDER: Fleet Services Officer/Acting Chair, Mr. Hickson, called the meeting to order at 11:36 a.m., at the Wastewater Treatment Plant. a. Roll Call b. Virtual: Walter Sorg, in Lansing, MI c. Excused Absences: Samara Morgan 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Mr. Hickson requested approval of the agenda, Ms. Mahlow moved, Mr. Wilson seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: August 12, 2021 Mr. Hickson requested approval of the minutes, Ms. Mahlow moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for September 9, 2021, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: a. Approval of the Proposed Board of Public Service Meeting Schedule for 2022. Mr. Krohn moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the 2022 meeting schedule. b. Approval of the Proposed Division Reporting Schedule for 2022. Mr. Wilson moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the 2022 Division Reporting Schedule. c. Review and approve McLaren request to rename/name streets at new location. After Public Service Board Page 2 October 14, 2021 discussion Mr. Wilson moved to approve the City amended street names, Mr. Krohn seconded, MOTION CARRIED UNANIMOUSLY, to approve the City of Lansing recommended street names. 6) REPORT OF OFFICERS: Operations and Maintenance/CART Division: A written report was distributed. Mr. Kilgore gave a brief overview of the report. Discussion and questions followed. Property Management Division: A written report was distributed. Mr. Riel gave a brief overview of the report. Discussion and questions followed. 7) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: Two-Way Street and 496 Project updates, yard waste, and WWTP energy/process improvement study. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:54 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE SEPTEMBER 9, 2021 PRESENT: Thomas Hickson, John Krohn,Nancy Mahlow, Samara Morgan, Walter Sorg, and Jason Wilkes ABSENT: Ronald Wilson STAFF: Andrew Kilpatrick VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:37 a.m., at the Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Ronald Wilson 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Mr. Sorg moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: August 12, 2021 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for August 12, 2021, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: None 6) REPORT OF OFFICERS: Business, Permits, and Technology Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. 11:43 a.m. Mr. Krohn arrived Public Service Board Page 2 September 9, 2021 Fleet Services Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. 7) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: Two-Way Street, and 496 Project updates. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: None Director Kilpatrick announced two ribbon cuttings, and appreciation outing. Mr. Wilkes presented thank you letters, written to the Public Service employees, from Foster Grandparents at the Retired & Senior Volunteer Program. Ms. Mahlow stated the Eastside Summer Festival was a success and thanked the Public Service Department for their help. 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:15 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE AUGUST 12, 2021 PRESENT: Thomas Hickson, John Krohn,Nancy Mahlow, Samara Morgan, and Walter Sorg ABSENT: Jason Wilkes, and Ronald Wilson STAFF: Nathan Arnold, Jeremiah Kilgore, Andrew Kilpatrick, and Keith Moss VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:32 a.m., at the Wastewater Treatment Plant. a. Roll Call b. Excused Absences: Jason Wilkes, and Ronald Wilson c. New 4th ward Board Member—Gregory Frens—resigned position. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Mr. Sorg moved, Mr. Hickson seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: July 8, 2021 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for July 8, 2021, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: Citizen Valerie L. Marsh was unable to attend, but emailed her comments in to be read at the meeting. On Action Item Traffic Requests to prohibit Parking on Taffy Parkway, Ms. Marsh noted reasons and hazards of the request, and commented on the importance of the prohibit. 5) ACTION ITEMS: Traffic Requests: a. #21-04 Traffic Control request: Lansing Avenue & Queen Street—A resident requested a review at this intersections. After the Transportation and Non- Motorized Section conducted a study and review it is recommended that a yield sign be installed for eastbound traffic on Ontario Street at Lansing Avenue due to Public Service Board Page 2 August 12, 2021 the safe approach speed and to assign the right of way at this intersection. b. #21-05 Traffic Control Request: Lansing Avenue & Cross Street-—A resident requested a review at this intersections. After the Transportation and Non- Motorized Section conducted a study and review, it is recommended that a stop sign be installed for westbound traffic on Cross Street and Lansing Avenue due to the safe approach speed and to assign right of way at this intersection. c. #21-08 Traffic Control Request: Magnolia Avenue and Marcus Street -—A resident requested a review at this intersections. After the Transportation and Non-Motorized Section conducted a study and review, it is recommended that the existing yield signs on Marcus Street at Magnolia Avenue be upgraded to stop signs due to the safe approach speed at this intersection. d. #21-09 Old Town Parking Study—As part of the deployment of multi-space parking pay station throughout the City and long standing issues with a lack of parity in parking in Lansing's Old Town, a parking study was performed in this area of the City. After the Transportation and Non-Motorized Section conducted a study and review it is recommended that parking changes be made in areas of Washington Avenue, Cesar E. Chavez Avenue, and Turner Street. e. #21-10 Parking Prohibition Request: Taffy Parkway-A resident requested a parking study to prohibit parking along the west side of Taffy Parkway. After the Transportation and Non-Motorized Section conducted a study and review, it is recommended that parking along the west side of Taffy Parkway from Hughes Road to Haag Road be prohibited to better meet the needs of residents/property owners. f. #21-12 Parking Prohibition Request: Legacy LLCNillage Townhouses Cooperative—Haverhill Drive and Winterset Drive. Chief Operating Officer for Legacy LLC requested a parking study to prohibit parking along the north side of Haverhill Drive and along the west side of Winterset Drive to prevent congestion and potential safety issues in regards to emergency vehicle access to the community. The Transportation and Non-Motorized Section recommended that parking along the west side of Taffy Parkway from Hughes Road to Haag Road be prohibited along sections of the East and West Sides of Haverhill Drive and along sections of the north and south sides of Winterset Drive. After discussion, Mr. Hickson moved to approve all the above traffic requests, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the traffic requests. 6) REPORT OF OFFICERS: Traffic Engineering Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. Wastewater Division: A written report was distributed. Mr. Kilgore introduced the new Wastewater Treatment Plant's Superintendent, Keith Moss. Mr. Kilgore gave a brief overview of the report. Discussion and questions followed. Public Service Board Page 3 August 12, 2021 7) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: Two-Way Street Meeting, and MDOT 496 Project. Director Kilpatrick,per Mr. Wilson's email, stated the city is looking into trash service charges, be included in property taxes, to help eliminate illegal trash dumping, and provided anticipated Frandor area road construction, which would not be complete this construction season and would restart again next year. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: Speed limits on city streets, and State regulated streets in the city were discussed. 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:42 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE JULY 8, 2021 PRESENT: Gregory Frens, Thomas Hickson, John Krohn,Nancy Mahlow, Samara Morgan, Walter Sorg, Jason Wilkes, and Ronald Wilson. ABSENT: None STAFF: Nathan Arnold, Jeremiah Kilgore, and Andrew Kilpatrick VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:32 a.m., via Zoom a. Roll Call—virtual from Lansing, MI, and Manistee, MI. b. Excused Absences: N/A c. Welcome New 4th ward Board Member—Gregory Frens—Introductions followed. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Mr. Wilson moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: June 10, 2021 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Wilson seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for June 10, 2021, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) REPORT OF OFFICERS: Engineering Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. 11:45 a.m. Mr. Sorg arrived Public Service Board Page 2 July 8, 2021 operations and Maintenance/CART Division: A written report was distributed. Mr. Kilgore and Mr. Arnold gave a brief overview of the report. Discussion and questions followed. 6) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: Street projects, Covid recovery money, vacancies at Wastewater, and trash/recycle services. 7) ACTION ITEMS: Election of Officers: Chair-Ms. Mahlow nominated Ms. Morgan for a 3ta term. Ms. Morgan declined. Mr. Sorg nominated Mr. Wilkes. Mr. Wilkes declined. Ms. Morgan nominated Mr. Sorg. Mr. Sorg declined. Ms. Morgan asked if anyone wanted to volunteer for the position and no one came forward. Ms. Mahlow asked if Ms. Morgan would reconsider her nomination. Ms. Morgan accepted the nomination. Ms. Mahlow moved to nominate Ms. Morgan for Chair, and to suspend the 2-year term rule, Mr. Hickson seconded, MOTION CARRIED UNANIMOUSLY, to approve Samara Morgan as Chair. Vice Chair MahlowRRIEDated r. Sorg. Mr. Sorg accepted the UNANIMOUSLY, to approve Walter1Sorg as Hickson seconded, ndede d, MOTION CA Vice Chair. Engineering Officer—John Krohn Traffic Engineering Officer—Walter Sorg Wastewater Officer—Jason Wilkes Operations and Maintenance/CART Officer—Nancy Mahlow Property Management Officer—Ronald Wilson Fleet Services Officer—Thomas Hickson Business,Permits, and Technology Officer—Gregory Frens Approval of the Board of Public Service FY 22/23 Budget Resolutions—Mr. Wilson moved to approve,Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY,to approve the resolutions. Approval of the Resolution Urging Maintaining Non-Resident Income Tax drafted by Mr. Sorg—After discussion, and amendments. Mr. Hickson moved to approve the resolution with amendments, Mr. Wilson seconded, MOTION CARRIED UNANIMOUSLY. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: None Page 3 Public Service Board July 8, 2021 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:58 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE JUNE 109 2021 PRESENT: Thomas Hickson, John Krohn,Nancy Mahlow, Samara Morgan, Walter Sorg, Jason Wilkes, and Ronald Wilson. ABSENT: None STAFF: Andrew Kilpatrick, and Marty Riel VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:31 a.m.,via Zoom a. Roll Call—virtual from Lansing,MI. b. Excused Absences: N/A 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Mr. Wilson moved, Mr. Hickson seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 11:34 a.m. Mr. Wiles arrived 3) APPROVAL OF BOARD MINUTES: May 13, 2021 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Wilson seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for May 13, 2021, as submitted. 11:36 a.m. Mr. Sorg arrived 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: None 6) REPORT OF OFFICERS: Fleet Services Division: A written report was distributed. In Mr. Denison's absence, Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. Propelly Management Division: A written report was distributed. Public Service Board Page 2 June 10, 2021 Mr. Riel gave a brief overview of the report. Discussion and questions followed. 7) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: Street projects, new road repair treatment, budget passing, priority list for Ingham County, new City website, and trash/recycle services. 8) UNFINISHED BUSINESS: The Memorial/Street Naming Policies will be sent to the Attorney's Office for review along with questions the Board will submit. Discussion on this will begin again once returned from the Attorney's Office. 9) NEW BUSINESS: The Board discussed their FY 22/23 Budget Resolutions, which will be put as an action item at the July 2021 Board meeting. Election of Officers scheduled for July meeting. 10)COMMUNICATIONS AND INFORMATION ITEMS: Mr. Sorg offered to draft a resolution on the Repeal Bill, coming through Congress, on income tax, to be discussed and approved by the Board at the next meeting. All agreed for the draft resolution. 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:40 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE MAY 139 2021 PRESENT: Thomas Hickson, Nancy Mahlow, Samara Morgan, Walter Sorg, Jason Wilkes, and Ronald Wilson. ABSENT: John Krohn STAFF: Jeremiah Kilgore, Andrew Kilpatrick, and Mayor Andy Schor VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:31 a.m., via Zoom a. Roll Call—virtual from Lansing,MI. b. Excused Absences: John Krohn c. Mayor Andy Schor thanked the Board Member's for their voluntary service to the City and the Citizens of Lansing. Mayor Schor stated he appreciates all their hard work serving on the Board of Public Service. Questions for the Mayor followed. Mayor left meeting following questions and answers at 11:37 a.m. 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Mr. Wilson requested an addition to Communications and Information Items section, Mr. Sorg moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, with the addition. 3) APPROVAL OF BOARD MINUTES: April 8,2021 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Wilson seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for April 8, 2021, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: Review and Adopt Memorial/Street Naming Policy -was put on hold, as the policy is still being reviewed and modified. 6) REPORT OF OFFICERS: Wastewater Division: A written report was distributed. Mr. Kilgore gave a brief overview of the report. Discussion and questions followed. Public Service Board Page 2 May 13, 2021 Business, Permits, and Technology Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. 7) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: Transportation Grant, and projects. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: Discuss Board of Public Service Budget Resolutions FY 22/23 will be next month after review of FY 21/22 Resolutions. Will create FY 22/23 Budget Resolutions before or by August 2021 meeting. Election of Officers scheduled for July meeting. 10)COMMUNICATIONS AND INFORMATION ITEMS: Prior to the meeting, Mr. Wilson requested information on the top ten areas of the City, which had illegal dumping of trash. Mr. Kilgore provided that information. Discussion followed on how to prevent illegal dumping. 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:50 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE April 8, 2021 PRESENT: Thomas Hickson, John Krohn, Nancy Mahlow, Samara Morgan, Walter Sorg, Jason Wilkes, and Ronald Wilson. ABSENT: None STAFF: Andrew Kilpatrick, and Mitch Whisler. VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:31 a.m., via Zoom a. Roll Call—All virtual from Lansing, MI, except Mr. Hickson virtual from Bradenton, FL. b. Excused Absences: N/A 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Ms. Mahlow moved, Mr. Wilson seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: March 11, 2021 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Wilkes seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for March It, 2021, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: None 6) DIRECTOR'S REPORT: Director Kilpatrick reported on the following: budget, trash issues on right-of-way, Memorial Policy, Cares Act Funds, Tree Planting Policy/funding, street paving, and projects. 7) REPORT OF OFFICERS: Engineering Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. 12:03 p.m. Director Kilpatrick left the meeting. Public Service Board Page 2 April 8, 2021 Traffic Engineering Division: A written report was distributed. Mr. Whisler gave a brief overview of the report. Discussion and questions followed. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: None 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:18 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE March 11, 2021 PRESENT: Thomas Hickson, John Krohn,Nancy Mahlow, Samara Morgan, Walter Sorg, and Jason Wilkes. ABSENT: Ronald Wilson STAFF: Jeremiah Kilgore, Andrew Kilpatrick,Nathan Arnold, and Marty Riel. VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:36 a.m., via Zoom a. Roll Call—All virtual from Lansing, MI b. Excused Absences: Ronald Wilson 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Ms. Mahlow moved, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: February 11, 2021 Chair Morgan requested correction to the minutes and approval of the minutes with correction, Ms. Mahlow moved, Mr. Hickson seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for February 11, 2021, as amended. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: Approval of the 2020 Public Service Department Annual Report: After review and a few corrections, Ms. Mahlow moved to approve the Annual Report, Mr. Sorg seconded, MOTION CARRIED UNANIMOUSLY. 6) REPORT OF OFFICERS: Operations and Maintenance/CART Division: A written report was distributed. Mr. Kilgore and Mr. Arnold gave a brief overview of the report. Discussion and questions followed. Public Service Board Page 2 March 11, 2021 Prope _ Management Division: A written report was distributed. Mr. Riel gave a brief overview of the report. Discussion and questions followed. 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: WWTP Superintendent interviews, filling critical positions, budget challenges, budget approval, street paving, sewer separation, new City website, and projects. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: Mr. Sorg questioned if future meeting will be remote or in-person, since the City Council Ordinance ends allowing remote meetings. Director Kilpatrick state Council could extend the ordinance; we will wait and follow their guide. 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:20 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE February 11, 2021 PRESENT: Thomas Hickson, John Krohn,Nancy Mahlow, Walter Sorg, Jason Wilkes, and Ronald Wilson ABSENT: Samara Morgan STAFF: Andrew Kilpatrick VISITORS: None 1) CALL TO ORDER: Vice Chair Wilkes called the meeting to order at 11:34 a.m., via Zoom a. Roll Call—All virtual from Lansing, MI b. Excused Absences: Samara Morgan 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Vice Chair Wilkes requested approval of the agenda, Mr. Wilson moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: January 14, 2021 Vice Chair Wilkes requested approval of the minutes, Mr. Hickson moved, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for January 14, 2021, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: With limited amount of time to review the Draft Public Service Department Annual Report, Mr. Wilson moved to table the approval until next month meeting, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY. 6) REPORT OF OFFICERS: Business, Permits, & Technology Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. Fleet Services Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. Public Service Board Page 2 February 11, 2021 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: budget/revenue/shortages & long-term outlook, workshare, hiring freeze/critical positions, and snow plowing/real time plowing map. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: The Board watched the Board of Ethics Training Video together at the meeting, except for Chair Morgan, who will watch at a later date. 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:28 p.m. Respectfully submitted by, Janette Tate, Recording Secretary REGULAR MEETING OF BOARD OF PUBLIC SERVICE January 14, 2021 PRESENT: Thomas Hickson, John Krohn, Nancy Mahlow, Samara Morgan, Walter Sorg, and Jason Wilkes ABSENT: Ronald Wilson STAFF: Jeremiah Kilgore, Andrew Kilpatrick, and Nathan Arnold VISITORS: None 1) CALL TO ORDER: Chair Morgan called the meeting to order at 11:33 a.m., via Zoom a. Roll Call—All virtual from Lansing, MI b. Excused Absences: Ronald Wilson 2) ADJUSTMENTS/APPROVAL OF THE AGENDA: Chair Morgan requested approval of the agenda, Mr. Sorg moved, Mr. Hickson seconded, MOTION CARRIED UNANIMOUSLY, to approve the agenda, as submitted. 3) APPROVAL OF BOARD MINUTES: December 10, 2020 Chair Morgan requested approval of the minutes, Ms. Mahlow moved, Mr. Hickson seconded, MOTION CARRIED UNANIMOUSLY to approve the minutes for December 10, 2020, as submitted. 4) CITIZEN COMMENTS ON AGENDA ITEMS: None 5) ACTION ITEMS: Traffic Request: Discussion on location of the traffic requests led to the Board tabling all seven requests until a later date. Mr. Sorg moved to table the Traffic Requests, Ms. Mahlow seconded, MOTION CARRIED UNANIMOUSLY. 6) REPORT OF OFFICERS: Traffic Engineer Division: A written report was distributed. Director Kilpatrick gave a brief overview of the report. Discussion and questions followed. Wastewater Division: A written report was distributed. Mr. Kilgore gave a brief overview of the report. Discussion and questions followed. Public Service Board Page 2 January 14, 2021 7) DIRECTOR'S REPORT: Mr. Kilpatrick reported on the following: Covid-19 Vaccine, budget/revenue/short & long- term outlook, workshare, CART/trash service, and projects. 8) UNFINISHED BUSINESS: None 9) NEW BUSINESS: The Board discussed their South Cedar safety issues and concerns. Director Kilpatrick will take these concerns to MDOT. 10)COMMUNICATIONS AND INFORMATION ITEMS: None 11)ITEMS FOR THE SUSPENSION OF THE RULES: None 12)PUBLIC COMMENTS ON NON-AGENDA ITEMS: None 13)ADJOURN: The meeting adjourned at 12:33 p.m. Respectfully submitted by, Janette Tate, Recording Secretary