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HomeMy WebLinkAbout1991 Public Service Board Minutes FINAL l" 1 BOARD OF PUBLIC SERVICEY: ._..... MINUTES OF DECEMBER 4, 1991 '92 AN 23 fn 2 18 PRESENT: Jeff Abood, Cleo Cipicchio, Dale Granger, Dave Smith, Robert Walker ABSENT: Rick Kibbey, June Knostman, James Tate STAFF:_ Howard McCaffery, Bob Clegg Chairman Dale Granger called the meeting to order at 7 : 40 P.M. in the Council conference room. The Chairman entertained a motion for approval of the minutes of November 6 , 1991 . Cipicchio noted that on page 1, paragraphs 1 & 2 , "Vice Chairman" should be changed to "Acting Chairman. " Dave Smith moved to approve the minutes as corrected; Cipicchio supported. MOTION PASSED. MINUTES APPROVED. REPORT OF COMMITTEES . Dale Granger reported for the Mayor' s Citizens ' Advisory Committee on Recycling. The committee met at 5 : 15 p.m. this evening. The first two weeks of the recycling program were difficult, and two weeks were required to pick up one week' s route . This was caused by several things : ( 1 ) five of the trucks which were ordered have not been delivered; ( 2 ) after the first week, a couple of drivers opted to return to their prior jobs in the department; ( 3) the large volume of recyclables to be picked up; many residents had been accumulating recyclables for several months and put all of them out for the first pick up. (4 ) amount of time taken for each truck to unload its recyclables; first, each truck has to stop at Waldorf Corp. to unload newspaper, ' then they go to Friedland Industries to unload the remaining recyclables . It has taken as long as 21 hrs . to make the complete circuit to unload. Granger said these are problems that will work themselves out, once all trucks and drivers are on board; ' the volume of recyclables evens out, and our own transfer facility is operational . Granger said during the first two weeks of the recycling program, 234 tons of materials were recycled and, thus, kept from the landfills . DIRECTOR' S REPORT: Wastewater Division: Mr. Spangler has his budget ready and it looks good. Tie is doing a study evaluating land applications of sludge. tie hopes to have some results from the tests within 30-60 (lays . Operations & Maintenance Division: Their main task has beQn working with the solid waste program. As of this morning, th-y started their snow plowing for the first time this year. Refuse Division: For the month of November, 69 , 000 green bags were sold, which was a decrease of 36 . 6% as compared to November of last year. Revenues were $103 , 500 , which represented a decrease of 4 . 96% as compared to a year ago. Cumulatively through November , 434 , 100 bags were sold, which was 29 . 8% less than the same perioO ,last year. Revenues for green bags are $651 , 148 which is +9 . r,° above :Last year. Through the first four months of the fiscal year. , total revenues for green bags and bulk stickers were $567 , 554, an(:T expenditures were $478 , 015 for a net balance of +$89 ,539 . Mr. McCaffery reported that he has received word from the D1AR regarding our storm sewer_ exemption request for filing storm sew-r applications . The exemption was granted, which means the City does not have to file a storm sewer permit for the City of Lansing unt i T the area is separated, and includes 100 , 000 population. Storm sewer permits for the two vehicle service facilities and the Wastewater Treatment Plant still have to be applied for. McCaffery reported that application is being made for a DNR grant for the next phase of clean-up of the Diamond Reo site . This. consists of the installation of a collection and treatment system for the contaminated shell of groundwater aquifer. The DPTR grant is for $2 milli-on, which is the estimate of the construction project . Comments at this time from DNR are favorable that this project should qualify for the grant . McCaffery is in the process of working with the consultants , the Planning Division, and with Economic Development Division, documenting that economic development of the site will take place once clean-up of the site- has been completed. CITY ENGINEER' S REPORT: Bob Clegg reported that the primary task of the Engineering Division at this time is preparation for next year ' s construction season. The largest portion of work to be done next year will be the $7 million combined sewers separation program, which is Phase I , Segment I of the entire CSO work program. Specifications and plans have been approved by City staff, and the DNR has approved the plans and issued the permits to proceed with construction. SRF loan applications are in. Mr. Clegg said his staff has provided the necessary information to the DNR for processing the environmental assessment, and he hopes that the DNR has completed it. The CSO work will be let in three separate projects . Advertisements will go out to contractors on December 16 , and bid openings are scheduled for January 21, 28 , and February 4 . Tomorrow afternoon, Mr. Clegg will be presenting, to City Council , options for repayment of the SRF loan. Several sanitary sewers projects out of the sanitary sewer bond that was sold last year were not done because of problems getting the proposals through the City' s process . They were not let until the latter part of the construction season which prevented construction this year. NEW BUSINESS : Chairman Granger passed out copies of a letter from Willa Brown of Houston, Texas regarding renaming a street in Lansing to honor Magic Johnson. Granger said City Council is considering some appropriate recognition of Magic Johnson. Granger recommended that no action be taken on this referral until after the Council makes their decision. Granger said he would soon be calling a couple of board members for assistance with the evaluation of the Public Service Department . The meeting was adjourned at 8 : 45 P.M. Respectfully submitted, Mar ret H. Pollard Secretary to the Board BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 6, 1991 PRESENT: Cleo Cipicchio, Rick Kibbey, June Knostman, James Tate, David Smith, Dale Granger (arriving 8 :35 P.M. ) ABSENT: Jeff Abood, Robert Walker STAFF: Howard McCaffery, Ray Severy, Bob Clegg Vi-ce Chairman Cipicchio called the meeting to order in the City Council Conference Room at 7 :55 P.M. Vice Chairman Cipicchio entertained a motion for approval oftthe` minutes of April 3 and 10, June 5, and September 4 . Rick Kibbe so moved, with June Knostman supporting. MINUTES APPROVED. REPORT OF COMMITTEES �� e Knostman re ooted for the Mayor' s Citizens Advisory Committee m : Jun P on Recycling. Knostman reported the start-up of the rec ig program is scheduled to begin November 18th. Many resident9--hqtve been confused regarding the appropriate time to set out theircl?inls, and consequently, many have been put at the curb prior to the start-up date. Knostman noted the Clean Michigan Community poster contest judging had just taken place at 5 : 30 in the City Hall lobby. The poster selected as the grand prize winner will be used to promote recycling throughout Michigan. The grand prize winner will be given a $100 cash prize from Friedland Industries . DIRECTOR'S REPORT Wastewater Division - The Division superintendent has started a sludge management study for looking at future proposed land applications . If it is feasible, we would eliminate the Zipro process at the Wastewater Treatment Plant. This would result in a reduction of up to 20 employees . That study will take months to finalize. Refuse Division - Collection of yard waste continues through November 22nd. A contract has been entered into with Enviroland, Inc. They have leased land from Granger on Wood St. and are operating a compost site. FY 90-91 Refuse Collection - Total Revenues, including the general fund subsidy were $1,774 , 000, while total expenditures were $1,765, 000 . Cumulative sales through October were down 28 . 4% . Revenues, with the bag price increase, as compared to a year ago were up 12 . 89% . Presently, an average of 90, 000 bags per month are being sold. Transportation Division - The renovation on the parking ramps are completed, other than punchlist items . Operations & Maintenance Division - The division has winterized their equipment and is ready for snow plowing. Recycling Program - McCaffery stated he is still committed to starting the program on November 18. It is hoped that nine recycling trucks will be available at that time . Work on the recycling faciity continues . They have not run into any more contaminant problems . The facility was supposed to be completed by March 1st, however, it is doubtful it will be ready before May 1st. June Knostman reported that sidewalk on the east side of the street in the 1400 - 1600 blocks of Cambridge Rd. Drive are in need of repair. McCaffery distributed the Mayor' s submittal of priorities for the FY 92-93 budget. CITY ENGINEER' S REPORT Bob Clegg distributed a report entitled, "COMBINED SEWER an OVERFLOW CONTROL PROGRAM ASSESSMENT REPORT. " Clegg gave presentation based on the report, observing that the City has been ordered by the MDNR through the NPDES Permit to develop a combined sewer overflow control program. The program recommends complete separation of the city' s sanitary sewer system. The estimated cost for this program is $176 , 000,000 . Dale Granger suggested that a member of the Finance Department should attend a board meeting and explain the CSO program from a financial viewpoint. Clegg distributed a report of the Engineering Division' s 1991 Projects , and verbally reviewed the main points . NEW BUSINESS Election of Officers - CHAIRMAN AND SECRETARY: June Knostman made a motion to reelect the Chairman and Secretary for the next year. Dave Smith supported. MOTION CARRIED ELECTING DALE GRANGER AS CHAIRMAN AND MARGARET POLLARD AS SECRETARY. • VICE CHAIRMAN: Cleo Cipicchio nominated June Knostman as Vice Chairman, with Dave Smith supporting. MOTION CARRIED ELECTING JUNE KNOSTMAN AS VICE CHAIRMAN. The board was reminded there will be a joint meeting of the Planning Board and the Board of Public Service on Tuesday, November 19 . The Tri-County Regional Planning Commission staff will present an educational session on groundwater protection. ANNUAL CHRISTMAS DINNER - June Knostman reported that the Christmas dinner will be Friday, December 13th, with 6 : 30 cocktails, dinner at 7 : 00 P.M. at the Elks Club. The meeting was adjourned at 9 : 35 P.M. Respectfully submitted, Margare`t H. Pollard Secretary to the Board mhp BOARD OF PUBLIC SERVICE MINUTES OF SPECIAL MEETING APRIL 10, 1991 PRESENT: Jeff Abood, Cleo Cipicchio, Dale Granger, Rick Kibbey, June Knostman ABSENT: Eugene Russell , Dave Smith STAFF: Howard McCaffery, Ray Severy, The meeting was called to order at 7 :40 P.M. by Chair Dale Granger. Mr. McCaffery provided to the board a copy of the portion of the Mayor ' s Recommended Budget FY 91-92 that pertains to the Public Service Department . He also distributed a three page budget summary, from which he led a discussion of the Mayor ' s recommended changes . The chair asked the board for a consensus on the recommended changes as outlined on page 3 of the handout . They are as follows : ITEM: BOARD CONSENSUS General Fund: Assess 100% of sidewalk repair/replacement cost to property owners. OPPOSE. The consensus of the board was to oppose this and to maintain the existing policy. Delete Sidewalk Snow " po.' Pio'wing SUPPORT - with emphasis on enforcing compliance of an ordinance requiring property M e;i• ' r BOARD OF PUBLIC SERVICE SPECIAL MEETING - APRIL 10, 1991 Page 2 Delete Sidewalk Snow Plowing (continued) owners to keep sidewalk clear, and with strong support by City government to support needed legislation at the state level to change the law allowing a violation of an ordinance to be a civil infraction violation. (Abood agreed to track the progress of this legislation. ) Delete Alley Snow Plowing OPPOSE - the board felt this should be continued. The small savings would be offset by cost of dealing with the complaints by the home owners. Delete 1 Engineering Techni- cian position. No objection at the present time. Refuse Division: Delete Green Bag and Bulk Pick-up OPPOSE. The board is in favor of the City maintaining the green bag/bulk system. Service Garage : Assumes Refuse Program is deleted; thus 1 Service Garage position is deleted. OPPOSE. Wastewater System: $300,000 budgeted for GF contributed capital . SUPPORT. $280,000 budgeted for equip- ment replacement fund. SUPPORT. 9% rate increase recommended. SUPPORT. BOARD OF PUBLIC SERVICE SPECIAL MEETING - APRIL 10, 1991 Page 3 Infrastructure Bond Issue The board recommends that Council evaluate the feasibility of, rather than an infrastructure bond issue being placed on the ballot, that a dedicated infra- structure millage be placed, equal to the amount of the principal and interest that would be paid for such a bond. Rick Kibbey moved, June Knostman seconded, CARRIED, to send a communication to the Mayor requesting he provide to the Boards a `'clarification on policy guidelines for budget development, and any targets the department must meet. This should be provided next year prior to the Board' s budget review. Yeas : 5 Nays : 0 Absent: 2 Vacancy: 1 The meeting was adjourned a 9 : 33 P.M. Respectfully submitted, 14 pe w Margaret H. Pollard Secretary to the Board BOARD OF PUBLIC SERVICE MINUTES OF SEPTEMBER 4, 1991 INFORMATIONAL MEETING ONLY PRESENT: Cleo Cipicchio, Dale Granger, June Knostman ABSENT: Jeff Abood, Rick Kibbey, Dave Smith 2 VACANCIES STAFF: Howard McCaffery, Ray Severy, Bob Clegg Due to a lack of quorum, Chairman Dale Granger announced the meeting as an informational meeting. REPORT OF COMMITTEES Granger reported that the Mayor' s Citizens Advisory Committee has convened twice , and has made a recommendation to the Mayor regarding the funding of the Recyclers ' Logan Center Collection Site. The committee recommended that the City continue funding at the present level of three days a week. Granger reported on the Wastewater System Independent Study Committee . The committee has not met since last spring. The Black & Veatch Cost of Study final report has been received by the committee. Granger said he would be contacting the committee chairman to set up a meeting to make a final recommendation on the Black & Veatch study, and request that recommendation be sent to City Council. DIRECTOR'S REPORT McCaffery reported that the ordinance in reference to the revision of the Wastewater Treatment rates was approved by City Council without changes to the Board ' s recommendations. The City has proceeded with the sale of $3 .0 million bonds for CIP. The unaudited reports on the Refuse fund shows that fund in i .� ._...�,....... ..,�R.r >.�y�pp!h'7'q.:r'r'T`. i�`'M:TrF".`�.e..a.:..yy,:...Ty 77,•x.i , BOARD OF PUBLIC SERVICE MINUTES OF INFORMATIONAL MEETING SEPTEMBER 4, 1991 PAGE 3 Major Streets contract . He will begin this work September 9th on Edgewood Blvd. and Martin Luther King Jr. Blvd/Logan St . Clegg said the City will be submitting to DNR an application for exemption from being required to separate the storm and sanitary sewer system on the grounds that only 65,000 are served by the city ' s sewers . The EPA regulations require cities with 100,000 users separate the sewers . Ray Severy reported that three environmental clean-up projects are ongoing . Crego Park work is being done by FMC, with monitoring being done by this department . They have completed their hydrogeological report. Diamond Reo project - the plans should be ready for review by the end of the month. Paulson - the consultant is going to prepare a summary for a recommendation to the DNR. There is one hot spot that will require some excavation. Segment I of the large EPA project has been finaled out . Segment III is in the process of being finaled out. There will be a grant amendment in the amount of $1 . 1 million. McCaffery said he will be recommending to the Mayor that the City continue funding of the Logan Sq. Drop-off Center. He will recommend funding in the amount of $60,000 for the remaining nine months of the fiscal year. He also plans to recommend the Recyclers implement a $1 .00 user ' s fee . June Knostman volunteered to work with Margaret regarding the Christmas dinner. The dates of Dec . 4 or 11 were suggested as possibilities . The meeting adjourned at 8 : 30 P.M. Respectfully submitted, Marga et H. Pollard Secretary to the Board BOARD OF PUBLIC SERVICE MINUTES OF JUNE 5, 1991 INFORMATIONAL MEETING ONLY PRESENT: Jeff Abood, Cleo Cipicchic, Dale Granger, Rick Kibbey ABSENT: June Knostman, Dave Smith 2 VACANCIES I STAFF: Howard McCaffery, Ray Severy, Bob Clegg GUESTS: W lliam Stannard of Black & Veatch Kelly Rossman, KRC Communications Don Hines , Lansing Industrial Council Due to a lack of quorum, the Chair announced the meeting as an information meeting. Granger introduced William Stannard, Project Director, of the consulting firm of Black & Veatch. COST OF SERVICE PRESENTATION: Mr. Stannard distributed a handout entitled, "Report on Reven'ie Requirements , Cost of Service , and Rates" for the City of Lansing Wastewater Utility. This material was reviewed through a slide presentation. Mr. Stannard began by showing the four major elements of the Cost of Service Study for the Wastewater Treatment facility: 1 ) Analysis of Wastewater utility ' s revenues and revenue requirements - This involved looking at historical operating costs, revenue requirement levels, and projections for a six year period ending June 30, 1996 . 2 ) Cost of service allocations - This included allocation of the costs and determination of the utility ' s cost of providing wastewater collection and treatment service. BOARD OF PUBLIC SERVICE MINUTES OF INFORMATIONAL MEETING JUNE 5, 1991 PAGE 2 3 ) Schedule of wastewater rates - This involved designing a schedule that would recover, to the extent that it is practical to recover, the cost of providing wastewater collection and treatment service to the various customer classes of the utility. 4) Development of a computer model - This involved developing a micro computer based spreadsheet model to allow the utility to form financial planning consistent . with the work which is presented in the report . It not only has a financial planning aspect, it also takes care of the cost of service analysis and rate design portion of the study. Mr. Stannard proceeded through the slides discussing the four elements of the wastewater utility ' s revenue requirements : 1 ) Operation & Maintenance Expense 2 ) Debt Service 3 ) Improvements and extensions to the system 4) Reserve Funds For 1992, 60% of the revenue requirement is projected as operation and maintenance expense ; debt service 27-28%; capital improvements financed out of current operating revenues 9%; payments for building up the reserve funds , as well as payments to the general fund to amortize the equity which the City ' s general fund has in the utility is projected at 3 . 8%. The overall projected revenue requirements for the study period shows about $13 . 9 million in 1991 , growing to $19 . 5 million by 1996 . One important level of the utility operation is concern about reserve funds . The consultant is recommending that the utility implement a policy for an operating reserve funds set at about 45 days of operation and maintenance expense . This is about 12 . 5`/0 of the annual operations and maintenance expense of the utility. Projections for 1996 estimate that fund would be built up to $1 . 3 million. That is a working capital fund to provide a source of cash to take care of fluctuations in revenues and expenditures that BOARD OF PUBLIC SERVICE MINUTES OF INFORMATIONAL MEETING JUNE 5, 1991 PAGE 3 occur during the year. Black & Veatch is also recommending that a capital contingency reserve be established. This would provide a source of cash in case of a major unanticipated repair or replacement needed such as a large equipment item or a major sewer collapse. That has been set at 15% of projected operations and maintenance expense and they propose that fund be built up gradually over the period at a rate of about 3% each year. By 1996 , that fund would have approximately $1 . 6 million. For the budget adjustment factor, a factor of 95% of the budget for 1992 has been used. 1993-96 projections are based on the projected 1992 levels . The capital improvement program is projected at approximately $33 ,000,000 for the six year period. Combined sewer overflow projects are expected to be approximately $19 ,000,000. This figure is subject to change as better data and more sound plans for the project are formulate(f . A comparison of projected revenue requirements with revenues under the existing rates , shows a deficit in 1992 of $500,000, growing to over $4. 5 million in. 1996 . The indications are that there will be a need for increased revenues of 2 . 5% in 1992 up to 15 . 6% in. 1993 , and down to 1% in 1994, 6% increase in 1995, and 5% increase in 1996 . A more stable level of revenue adjustments has been suggested such as : +9% in 1992 ; +4% in 193 ; +4% in 194; +7 . 5% in ' 95 ; and 5% increase in 1996 . Mr. Stannard explained the second part of the study, the cost of service analysis for the utility. Three major elements were noted: 1 ) Allocation of the revenue requirements to the various service components that the utility provides - These include elements of the collection portions of the wastewater treatment plant that are associated with the volume of wastewater that is treated. Other costs are incurred in relation to the pollutants that are discharged by the customers to the system i . e . , the biochemical oxygen demand, suspended solids , and ammonia nitrogen pollutants . We also have costs associated with BOARD OF PUBLIC SERVICE MINUTES OF INFORMATIONAL MEETING JUNE 5, 1991 PAGE 4 the industrial pretreatment program, and others such as customer related costs which are meter reading , billing, and collection costs . Another responsibility is infiltration/inflow. 2 ) Units of Service - These are a measure of the level of service that the various customer classes receive from the utility. There are four major customer classes : residential , commercial , industrial, and the Westside Water District which is made up primarily of residential and commercial users . In addition to the wastewater that is discharged by those customers , there is extraneous wastewater flows that are received by wastewater systems . This is common, and is expected in any wastewater system. This is termed infiltration/inflow. It appears that about 35% of the total wastewater volume received at the wastewater treatment plant over a year' s period is infiltration/inflow, i . e . flow that does not come directly from customers . Mr. Stannard said they propose that 75% of I/I responsibility be on a customer basis , and that 25% be on a volume basis . They propose this be phased in over a three rate increase period, so that , initially, 25% of the costs would be included in the service charge and 75% of the I/I costs would be included in the volume charge . 3 ) Distribute costs - This involves distributing the costs to the customer classes , and then proceeding with designing rates to recover those costs . Mr . Stannard pointed out that most residential customers would have an increase in their bill of about $2 .00 per month under the proposed rates . This is based on the average customer ' s usage of about 7 . 5 ccf per month. Commercial users would have approximately $6 - $7 per month increase in bills . Industrial users , depending on the size, would see a slight decrease in their bill. In summary, the consultant projected that revenues must increase 33% during the study period to meet. the anticipated revenue requirements . After a question and answer session, Bill Stannard left at BOARD OF PUBLIC SERVICE MINUTES OF INFORMATIONAL MEETING JUNE 5, 1991 PAGE 5 8 : 10 P.M. Kelly Rossman and Don Hines left at 8 : 10 P.M. There was discussion of the CSO program and the priority given the Red Cedar River area . Mr . McCaffery stated the public hearing on the new sewer rates structure ordinance will be Monday, June 10 , at 7 : 00 P .M. McCaffery said he has asked Marshall Klaus to start preparing a bi-weekly progress report on the implementation of the recycling/yard waste pick-up program. The meeting adjourned at 8 : 35 P.M. Respectfully submitted, Margret H. Pollard Secretary to the Board mhp CITY OF LANSING PUBLIC SERVICE DEPARTMENT". `RIB TRANSPORTATION DIVMt'ON_.___. OFFICIAL PROCEEDINGS dblrf& is PM 2 51 TRAFFIC BOARD OF THE CITY OF LANSING MEETING OF MARCH 27, 1991 CALL TO ORDER The meeting was called to order at 5:39 p.m. by Chairperson Arambula Roll can Board Members Present: Arambula, Cook, Linhart, Person, Riddle, Smith Board Members Absent: Weis Motions for Excused Absences Person moved, Riddle seconded, CARRIED, to excuse Mr. Weis from tonight's Traffic Board meeting. Items for Suspension of Rules Mr. Berridge recommended all Reports from the Secretary be considered as action items. Linhart moved., Cook seconded, CARRIED, to consider all Reports from the Secretary as action items. APPROVAL OF MINUTES Cook moved, Person seconded, CARRIED, to approve the minutes from the Traffic Board meeting held February 13, 1991. PUBLIC COMMENT ON AGENDA ITEMS None. COMMUNICATIONS AND PETITIONS None. REPORTS FROM THE SECRETARY 1. PROPOSED BUDGET FY 92 (#91-12) Mr. Berridge presented this report. Discussion followed regarding the increase in Administration and decrease in Maintenance salaries; charging for evening parking; and banner installation. Ms. Smith arrived at 5:47 p.m. Person moved, Linhart supported, CARRIED, to approve the FY 92 Transportation Division budget. TRAFFIC BOARD PROCEEDINGS - MARCH 27, 1991 Page 2 2. FY 92 PARKING RATES (#91-13) Mr. Berridge recommended Parking Rate Option "C", as adopted by the Mayor's Parking Advisory Committee, be approved for FY 92. Discussion followed regarding Traffic Board's function related to parking issues and review of this matter; parking bonds and debt service requirements; the Mayor's Parking Advisory Committee function; and the evening parking operation. Cook moved, Person seconded, CARRIED, to approve the proposed FY 92 Parking Meter Fine Schedule: Current Proposed Difference Time After Fine Fine (Prop. - Issuance Amount Amount Curr.) First Hour $1.00 $2.00 $1.00 Second Hour $4.00 $4.00 $0.00 Third Hour $7.00 $6.00 ($1.00) Fourth Hour $10.00 $8.00 ($2.00) Fifth Hour $10.00 $10.00 $0.00 Person moved, Smith seconded, CARRIED, to approve the proposed FY 92 Monthly Permit Rates: Proposed Proposed Location Current FY 92 FY 92 Description Price Price . % South Grand - Roof $50.00 52.00 4.00% South Grand - Covered 68.00 70.00 2.94% South Grand - Basement 68.00 70.00 2.94% South Capitol - Roof 46.00 48.00 4.35% South Capitol - Covered 64.00 66.00 3.13% South'Capitol - Basement 64.00 66.00 3.13% North Grand - Roof 46.00 48.00 4.35% North Grand - Covered 75.00 77.00 2.67% North Grand - Expansion 56.00 58.00 3.57% North Grand - Reserved (4th) 70.00 72.00 2.86% North Grand - Reserved (1st) 75.00 77.00 2.67% North Capitol - Roof 40.00 42.00 5.00% North Capitol - Covered 54.00 56.00 3.70% Surface lot - Capitol & Shiawassee 50.00 52.00 4.00% Surface lot - Kalamazoo & River 40.00 42.00 5.00% Surface lot - 500 Blk. E. Michigan 30.00 32.00 6.67% Surface lot - Lansing Center 30.00 32.00 6.67% Surface lot - Fast Trak Shuttle 15.00 16.00 6.67% Surface lots - Satellite locations 12.00 14.00 16.67% Weighted Average $50.32 $52.20 3.74% Discussion continued regarding the proposed evening parking operation and receiving and placing the remainder of this report on file. TRAFFIC BOARD PROCEEDINGS - MARCH 27, 1991 Page 3 Cook moved, Linhart seconded, CARRIED, to approve the extended hours of operation (night rates) and receive and place on file the balance of the recommended FY 92 rates as approved by the Mayor's Parking Advisory Committee (parking meter rates and attended parking rates). ACTION ITEMS None. TABLED ITEMS 1. PROPOSED RESOLUTION: A RESIDENCY REQUIREMENT FOR ALL CITY EMPLOYEES Mr. Cook recommended adoption. He stated he had spoken to Councilmember Schmidt and that she thought it was a good idea. Discussion followed regarding the Traffic Board being the appropriate Board to address this issue; division of family; and implementation of this proposal City wide. Cook moved, (no second) FAILED, adoption of the residency requirement for all City employees. INFORMATIONAL ITEMS Mr. Berridge announced that a new Traffic Board member had been recommended by the Mayor. His name is Charles A. Fleck. OLD BUSINESS None. NEW BUSINESS None. ITEMS FOR SUSPENSION OF THE RULES None. PUBLIC COMMENT ON NON-AGENDA ITEMS None. ADJOURNMENT There being no further business the meeting was adjourned at 6:37 p.m. Respectfully submitted, LANSING TRAFFIC BOARD 1 David A. Berri ge Secretary CITY OF LANSING c C U. !r1 i'1 U PUBLIC SERVICE DEPARTMENT L `Rig TRANSPORTATION DIVISION �: OFFICIAL PROCEEDINGS OF THk01 8PH 16 PM 2 51 TRAFFIC BOARD OF THE CITY OF LANSING MEETING OF FEBRUARY 13, 1991 CALL TO ORDER The meeting was called to order at 7:00 p.m. by Chairperson Arambula. Roll Call Board Members Present: Arambula, Cook, Linhart, Person, Riddle, Smith, Weis Motions for Excused Absences Visitors Richard Oney and Ed Eckart Items for Suspension of Rules Mr. Berridge recommended all Reports from the Secretary be considered as action items. Mr. Cook asked that the Traffic Board consider a proposal to urge all city employees be residents of the City of Lansing. Linhart moved, Person seconded, CARRIED, to consider all Reports from the Secretary as action items and to consider Mr. Cook's proposal. APPROVAL OF MINUTES Person moved, Smith seconded, CARRIED, to approve the minutes from the Traffic Board meeting held January 09, 1991. PUBLIC COMMENT ON AGENDA ITEMS 2. PARKING REGULATION CHANGE REQUEST: FORBES STREET (#91-11) The following resident requested the parking regulation be changed to eliminate the receipt TRAFFIC BOARD PROCEEDINGS - FEBRUARY 13, 1991 Page 2 of parking tickets. Richard Oney, 1707 Forbes Street 1. REQUEST TO REMOVE SKYWALK LOCATED AT DR. MARTIN LUTHER KING, JR. BOULEVARD/LOGAN STREET AND WASHTENAW STREET (#90-52) The following West Side Neighborhood Association representative presented and distributed a statement in favor of replacement of a safe pedestrian crossing structure. Ed Eckart, 450 West Street COMMUNICATIONS AND PETITIONS None. REPORTS FROM THE SECRETARY 1. TRAFFIC CONTROL REQUEST: GRANT STREET AND WILLARD AVENUE (#91-10) Mrs. London presented this report and the recommendation of the Transportation Division to install yield signs on Grant Street at Willard Avenue. No discussion. Weis moved, Smith seconded, CARRIED, to install yield signs on Grant Street at Willard Avenue. 2. PARKING REGULATION CHANGE REQUEST: FORBES STREET (#91-11) Mrs. London presented this report and the recommendation of the Transportation Division to change the parking regulations on the south side of the 1700 and 1800 blocks of Forbes Street from no parking to one hour parking from 6 a.m. to 2 a.m. , except Saturday and Sunday and on the north side of the 1700 and 1800 blocks of Forbes Street from no parking to no parking from 7 a.m. to 7 p.m. , except Saturday and Sunday. No discussion. Cook moved, Person seconded, CARRIED, to change the parking regulations on the south side of the 1700 and 1800 blocks of Forbes Street from no parking to one hour parking from 6 a.m. to 2 a.m. , except Saturday and Sunday and on the north side of the 1700 and 1800 blocks of Forbes Street from no parking to no parking from 7 a.m. to 7 p.m. , except Saturday and Sunday. TRAFFIC BOARD PROCEEDINGS - FEBRUARY 13, 1991 Page 3 ACTION ITEMS 1. TRAFFIC CONTROL REQUEST: MILLER ROAD AND PENNSYLVANIA AVENUE (#91- 07) Mr. Berridge presented this report and the recommendation of the Transportation Division to deny the request for a left turn green arrow phase on Miller Road at Pennsylvania Avenue. Discussion followed, two of the Board members had visited this site and observed no problems with traffic delays. Cook moved, Linhart seconded, CARRIED, to deny the request for a left turn green arrow phase on Miller Road at Pennsylvania Avenue. 2. HANDICAPPER PARKING REQUEST: CAPITOL AVENUE (#91-09) Mr. Berridge presented this report and the recommendation of the Transportation Division to install a handicapper parking space in the recessed area, on the east side of Capitol Avenue, from 65 feet south of Kalamazoo Street to 86 feet south of Kalamazoo Street. Discussion followed comparing this site to that of the YWCA site on Townsend Street. Person moved, Weis seconded, CARRIED, to install a handicapper parking space in the recessed area, on the east side of Capitol Avenue, from 65 feet south of Kalamazoo Street to 86 feet south of Kalamazoo Street. Yea - Arambula, Linhart, Person, Riddle, Smith, Weis Nay - Cook 3. PROPOSED RULES OF ADMINISTRATIVE PROCEDURE FOR THE CITY OF LANSING TRAFFIC BOARD Discussion began with the submission of another draft. Mr. Berridge reported that there was no problem with most of the amendments. However, the deleted section (page 7, section 3.9) may cause a problem. Mr. Berridge stated that the City Attorney was also concerned with the deletion. Discussion continued regarding the number of times the Board has been over-ruled; "taking a stand;" occurrence of abstention; the Board's rights; the Board's role in relation to the Mayor; and Council's action on the proposed rules. In conclusion, Mr. Berridge stated he would assist the Board, if necessary, in its efforts to seek approval of the proposed rules. He advised the Board that they will also have to take an active role in the adoption process. TRAFFIC BOARD PROCEEDINGS - FEBRUARY 13, 1991 Page 4 Cook moved, Person seconded, CARRIED, to adopt the proposed Rules of Administrative Procedure and forward them to the City Attorney and City Council for action. Yea - Arambula, Cook, Linhart, Person, Riddle Smith Nay - Weis PUBLIC COMMENT ON NON-AGENDA ITEMS None. TABLED ITEMS 1. REQUEST TO REMOVE SKYWALK LOCATED AT MARTIN LUTHER KING, JR. BOULEVARD / LOGAN STREET AND WASHTENAW STREET (#90-52) Mrs. London presented the supplemental report and the recommendations of the Transportation Division staff to not construct a pedestrian tunnel at Martin Luther King, Jr. Boulevard / Logan Street at Washtenaw and that the skywalk located at Martin Luther King, Jr. Boulevard / Logan Street and Washtenaw Street be permanently removed and that if there is a demonstrated need for an additional pedestrian crossing on Martin Luther King, Jr. Boulevard / Logan Street once the seven (7) block area east of Martin Luther King, Jr. Boulevard / Logan Street is completely developed, that a pedestrian actuated signal be considered for installation at Martin Luther King, Jr. Boulevard / Logan Street and Washtenaw Street. Discussion followed regarding cost of the project (a reason for not replacing the skywalk or creating a pedestrian tunnel) , children's safety, current and future configuration of the area, current use of the skywalk, use of a pedestrian actuated signal, creation of a pedestrian tunnel, and creation of a pedestrian safe-way. Weis moved, Linhart seconded, to concur with the recommendations of the Transportation Division and mandate a study of pedestrian traffic 60 days after completion of the Capitol Loop project. Discussion continued regarding feasibility of constructing a skywalk or tunnel after project completed, and current and future population of the area. Weis moved, Linhart seconded, FAILED, to not construct a pedestrian tunnel at Martin Luther King, Jr. Boulevard / Logan Street at Washtenaw; to permanently remove the skywalk located at Martin Luther King, Jr. Boulevard / Logan Street and Washtenaw Street and that if there is a demonstrated need for an additional pedestrian crossing on Martin Luther King, Jr. Boulevard / Logan Street once the seven (7) block area east of Martin Luther King, Jr. TRAFFIC BOARD PROCEEDINGS - FEBRUARY 13, 1991 Page 5 Boulevard / Logan Street is completely developed, that a pedestrian actuated signal be considered for installation at Martin Luther King, Jr. Boulevard / Logan Street and Washtenaw Street; and to review the pedestrian patterns in 60 days after completion and review pedestrian patterns again in the spring. yea - Arambula, Linhart, Weis nay - Cook, Person, Riddle, Smith Discussion resumed regarding cost of the project, time of pedestrian pattern study, and acquisition of the property to construct a skywalk. Smith moved, Riddle seconded, FAILED, to replace the skywalk at the best location based on the discretion of the engineering staff. Yea - Cook, Person, Riddle, Smith Nay - Arambula, Linhart, Weis INFORMATIONAL ITEMS 1. MONTHLY ACCIDENT SUMMARY REPORT Mr. Berridge presented this informational item. The total accidents were down 3 o from last year, personal injury was down 7.3 a from last year, six (6) fatal accidents occurred last year and the top 30 accident locations were listed in the summary report. Mr. Person asked if the changes to Cedar Street would affect the accidents. Mr. Berridge does not believe the changes will affect intersection accidents but changes should be seen in mid-block/non-intersection accidents. Mr. Berridge stated that the "Diff" column on the report is a better indicator if the accident trends are up or down because traffic volumes need to be compared to the number of accidents and accident rates established. Rates are not compared on this report. 2. SIGNALIZED TIMING ON CEDAR STREET Chairperson Arambula complimented the staff on the signalization timing on Cedar Street. OLD BUSINESS None. NEW BUSINESS 1. PROPOSED RESOLUTION OF THE LANSING TRAFFIC BOARD URGING ADOPTION TRAFFIC BOARD PROCEEDINGS - FEBRUARY 13, 1991 Page 6 OF A RESIDENCY REQUIREMENT FOR ALL CITY EMPLOYEES Mr. Cook presented this proposal and his recommendation that the Traffic Board adopt this resolution for a residency requirement for all city employees. Discussion followed regarding the effects of personnel performance based on residency; whether or not this issue is appropriate for the Traffic Board to address; expense and training of City personnel and the inability to utilize these skills when personnel live outside the City; property owners vs rentals; offense to the resolution; and assuming responsibilities of the Personnel Department. Mr. Person left at 8:43 p.m. Mr. Cook amended the sixth paragraph, changing "ranking engineer" to "management person." Cook moved, Riddle seconded, CARRIED, to table this issue until next Traffic Board meeting. yea - Arambula, Cook, Linhart, Riddle, Smith nay - Weis 2. LEFT TURN SIGNAL: MT. HOPE AVENUE AND CEDAR STREET Mr. Riddle inquired about the left turn phase at Mt. Hope Avenue and Cedar Street. Mr. Berridge stated the existing roadway widths have been investigated and it is possible to make changes in the pavement markings for increased left turn storage. This is the first step in a two phase approach. The second step would be phasing, if additional storage does not improve the intersection operation. ADJOURNMENT There being no further business, the meeting was adjourned at 8:52 p.m. Respectfully submitted, LANSING TRAFFIC BOARD David A. Berridge Secretary REVU. 191 APR 5 AM 9 112 BOARD OF PUBLIC SERVICE MINUTES OF MARCH 6, 1991 PRESENT: Jeff Abood, Cleo Cipicchio, Dale Granger, Rick Kibbey, June Knostman, Gene Russell, Dave Smith ABSENT: Toni Glasscoe STAFF: Howard McCaffery, Ray Severy, Bob Clegg The meeting was called to order at 7 : 35 P.M. by Chair Dale Granger. The Chair entertained a motion to approve the minutes of the February 6th meeting. Gene Russell so moved, with Dave Smith supporting . CARRIED. PRINTED COUNCIL PROCEEDINGS - Dale inquired of the board members if, in view of the fact that the City Council Proceedings are not received until they are at least a month old (due to the printing/meeting time lag) , they wish to continue receiving the proceedings . Dale stated that the board should be sensitive to not wasting a valuable resource . Gene made a motion that Public Service board members no longer be provided the City Council Proceedings on a routine basis, but rather that individual members may request specific copies through Margaret or individuals so desiring may stay on a routine list. June supported. Rick asked that he remain on a routine list . The motion_ CARRIED. YEAS : 7 NAYS : 0 ABSENT : 1 DIRECTOR'S REPORT RECYCLING COORDINATOR - Mr. McCaffery reported that Marshall Klaus has been selected and approved to begin work as the Recycling Coordinator on March 11. Howard thanked Cleo for his assistance in the interviewing process . Howard said Mr. Klaus would probably attend the next board meeting to share the progress he has made for the month. BOARD OF PUBLIC SERVICE MINUTES OF MARCH 6, 1991 Page 2 REFUSE DIVISION - For the month of February, 102, 300 bags were sold, which is a 19 . 8% decline as compared to a year ago. Cumulative sales for the year are down 27. 6%. Based on that, through the month of January, we have expended $1, 104,861 including the $120, 000 prorated of general fund subsidy. Revenues, including a prorated general fund subsidy, were $973, 669 . At the end of January, the program was overexpended in the amount of $131, 192 . Dale asked where the money is coming from to carry that deficit. Howard said it has been reported to the Finance Director and he will have to include that in the revenue and expenditure projections to close out the year-end books . Howard said we are still within the appropriated budget . BUDGET FY 90-91 - The Director reported that the Mayor has requested that the department look at reducing the existing budget . The Mayor is recommending the existing budget target figure at $1,697 ,000. This required several program cuts, which were recommended to the Mayor on February 18th. Howard distributed copies of the memo to the Mayor, and discussed the affected programs . BUDGET FY 91-92 - Regarding FY 91-92 budget, the Mayor requested that we look at program reductions . The budget as originally submitted was for $2 ,229,000. The Mayor requested a program reduction of $386 ,000 of our general fund budget . The reductions have been submitted to him, and he will advise March 25 whether he has concurred with the submitted reductions . The cuts the Mayor recommends to City Council will be presented to the Public Service board at the April meeting. The board will need to take action and send that recommendation to City Council . Howard said the major program change is in the solid waste program. If the Ad Hoc Recycling Committee recommends that program must be totally self-supporting, the green bags would have to be increased to $1 . 50 each, and the bulk stickers would have to be increased to $20.00 each. Howard noted that the funding for CSO design and implementation is not being considered for any cuts . CSO PROJECT - Ray reported the project plan for the CSO is proceeding. In order for this project to be placed on the priority list for FY 92 funding for the state revolving fund, the plan has to be submitted to the DNR by May 1, 1991 . That requires a public hearing, which has been set for April 17, 1991 BOARD OF PUBLIC SERVICE MINUTES OF MARCH 6, 1991 Page 3 ( tentatively at Gardner Middle School ) . Ray said the draft CSO report will be ready by March 18. The board members expressed interest in seeing that report before the public hearing. AD HOC RECYCLING COMMITTEE - Dale reported that the committee has been working for four weeks on a draft recycling ordinance which was prepared by the City Attorney. Today, the committee approved the final draft , which will be forwarded to Council for their consideration and to establish a public hearing. This item will be on Monday night ' s Council agenda. Gene reported that the committee today passed a resolution to recommend approval of a levy of up to three mills for the purpose of collecting and disposing of solid waste. In addition, this three mills will include the green bag system, the bulk pick-up, and costs at the central drop-off site. These recommendations have been sent to City Council. DISCUSSION OF LEAF PICK-UP - Rick questioned the proposed $600,000+ for pickup of leaves and lawn clippings . He inquired what public policy is served by providing that as a free service. Bob said a study was done some years ago, by contacting other communities across the state who collected this yard waste by having citizens rake into the street . They then collect it from the street. Bob said the study showed costs would increase seven times to go to that type of system as opposed to the leaf bag system we now use. If we start charging for leaf pickup, he believes more citizens would rake into the street, thus increasing the City ' s cost of dealing with the leaves . CITY ENGINEER' S REPORT Bob Clegg introduced three engineering staff members, Dean Johnson, Jon Dowling, and Bob Rose, who conducted a tour of the engineering office. (Rick Kibbey left at 8: 23 P.M. ) Following the tour, the board recommended that no further business be discussed. The Director added to his report that the City of Lansing, through the City Attorney ' s office, requested an outside legal opinion as to the status of the Landel Metropolitan Sanitary Sewer District Agreement with Lansing Township. The outside legal counsel BOARD OF PUBLIC SERVICE MINUTES OF MARCH 6, 1991 Page 4 advised the City of Lansing that even though the Landel Metropolitan Sanitary Sewer District Authority may exist, there is, however, no legal rights as it relates to sanitary sewers within Lansing Township. The Mayor has directed that the Public Service Department, City Attorney, and Finance Director proceed with implementing an agreement for Sanitary sewer service with Lansing . Township as soon as possible, as this agreement is required in accordance with EPA and DNR regulations . The meeting was adjourned at 9 : 20 P.M. Respectfully submitted, Margaret H. Pollard Secretary to the Board mhp E RCCLB „ Y: .____ '91 MR `f Aft 9 13 BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 6, 1991 PRESENT: Cleo Cipicchio, Dale Granger, Richard Kibbey June Knostman, David Smith ABSENT: Jeff Abood, Toni Glasscoe, Eugene Russell STAFF: Howard McCaffery, Ray Severy, Bob Clegg The meeting was called to order at 7 : 37 P.M. by Chair Dale Granger. The Chair entertained a motion to approve the minutes of the December 5th meeting . Dave Smith so moved, with Rick Kibbey supporting. CARRIED. Mr . McCaffery noted that in the Dec. 5th minutes, there were several references to items the Director would provide. He stated that those items are forthcoming next month. REPORT OF SPECIAL COMMITTEES AD HOC RECYCLING COMMITTEE - Cleo stated that at today 's meeting the draft report , "CITY OF LANSING CMC IMPLEMENTATION PLAN" was approved to be sent on to Council . The main discussion was regarding how to charge for the recycling service. The City Attorney has been asked to provide the committee with various legal alternatives for charging and collecting for this service . Cleo said the interview panel has interviewed three of the six candidates for the Recycling Coordinator position. The interview process should be completed by the end of next week. Rick asked if it is possible to put the recycling charge on the Board of Water & Light water and sewage bill. Cleo said that question has been asked. Cleo said the BW&L reaction was quite negative and vague as to the cost of doing that . Howard said he has estimated the related administrative cost at around $100,000 but the BWL would not confirm that . Cleo said collecting recycling delinquent payments will be a problem. WASTEWATER SYSTEM INDEPENDENT STUDY COMMITTEE - Dale reported that the committee met this morning . The committee is reviewing BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 6, 1991 Pie 2 the consultant ' s report that deals with efficiencies of the Wastewater Treatment Plant operation. At the next scheduled meeting, March 7th, the committee will meet without staff. In the meantime , a subcommittee has been formed to review with Jimmy Spangler more details of the industrial pretreatment program and how it is assessed against services provided. REPORT OF OFFICERS Dale said in the interest of time , he would like to pass over this item unless someone had something special to report . DIRECTOR' S REPORT Howard said he would forego this report . CITY ENGINEER' S REPORT No report at this time. NEW BUSINESS Item a) BUDGET FY 91-92 - The Director led a discussion of the budget . Howard said due to discussions with the chairperson regarding the format which has been used for the budget in the past , he will be working with board members to reduce the document in the future, and formulate a more simplified version of the budget to present to the board. It would be the intent to make it more understandable and more readily assessed. Dale said based on long experience in dealing with the document , and in discussions with other board members , he feels an executive summary should be prepared for the board. In connection with developing a format for a new type of executive summary, Dale asked Dave Smith and June Knostman to work as a committee with staff over a period of the next year in this effort . Dale added that much of the information in the current format is information the board does not need to absorb, and the information they do need should be more readily BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 6, 1991 Page 3 accessible . Howard distributed two sheets showing total department budget summaries . Howard went through each of the funds , and pointed out program changes . In the General Fund a 7% increase is requested; the Parking System, because of major maintenance appropriations dropping this fiscal year , a decrease of 38% is recommended; Wastewater shows a +3% is recommended; Solid Waste (bag & bulk funded separately) reflects a decrease of 20 . 95%; Service Garage , because of a reduction in Act 51 revenues , equipment replacement would be reduced, for a reduction of 15 . 97%. From the five major funds shown, there is a net reduction of 11%. Howard stated that because the recycling program will have the effect of reducing bag sales , lie believes there will have to be an increase in the price of refuse bags from $1 .00 to $1 . 20 each, and bulk stickers from $10 .00 to $12 . 00, in order to keep the general fund subsidy within the neighborhood of $280 ,000 . After discussion of the budget , Cleo moved, June seconded, CARRIED, to approve submission of the proposed Budget FY 91-92, as presented, to City Council . Yeas : 5 Nays : 0 Absent: 3 Item b) ANNUAL BOARD EVALUATION OF PUBLIC SERVICE DEPARTMENT - Dale distributed copies of working drafts of the division annual reports . Dale asked the board to review these reports , and call Howard or himself if they had revisions , corrections , etc. Dale asked the board for their authorization for the chairman to complete the editing of the evaluation report and forward it on to the Mayor. Rick so moved, with Dave supporting. CARRIED. Yeas : 5 Nays : 0 Absent : 3 BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 6, 1991 Page 4 Rick asked if it is possible to have the evaluation done earlier when the time constraints would not be so pressing . Howard said that the division heads must use the data they have gathered for the budget process and the two endeavors go hand-in-hand. Howard expressed one problem this year was created because a new division head was on board who had to completely learn the budget process , and required working closely with Mr. Clegg for guidance. Howard does not foresee that as a problem next year. Another problem has been the inability to get updated revenue data from the Finance Department. This has been an ongoing problem, and Howard expressed the difficulty of approving an expenditure budget without having existing and projected revenue figures . He said in the past he had gotten into the evaluation and projecting of revenues himself, and was highly criticized, and told those figures do not mean anything without the Finance Department ' s input . Two years ago, Mr. Duarte stated that revenue projections were to be developed and supplied by the Finance Department . This has not happened. Howard said there were two items that could possibly require calling a special meeting . One, if the recycling implementation plan was sent to Council and they request the Board of Public Service to approve it . Secondly, that if the Mayor should send a directive to cut this year' s budget in order to bring it into balance, or make revisions and cutbacks in programs for the FY 91-92 budget, Howard said he may want the Board ' s recommendations in those cases . Dave expressed concerns with the Board ' s having approved a budget that may need cutbacks , even though the Board acted on the best information they had at the time. The meeting was adjourned at 9 : 51 P .M. Respectfully submitted, Margaret H. Pollard Secretary to the Board BOARD OF PUBLIC SERVICE MINUTES OF SEPTEMBER 4, 1991 INFORMATIONAL MEETING ONLY PRESENT: Cleo Cipicchio, Dale Granger, June Knostman ABSENT: Jeff Abood, Rick Kibbey, Dave Smith 2 VACANCIES STAFF: Howard McCaffery, Ray Severy, Bob Clegg Due to a lack of quorum, Chairman Dale Granger announced the meeting as an informational meeting. REPORT OF COMMITTEES Granger reported that the Mayor' s Citizens Advisory Committee has convened twice , and has made a recommendation to the Mayor regarding the funding of the Recyclers ' Logan Center Collection Site . The committee recommended that the City continue funding at the present level of three days a week. Granger reported on the Wastewater System Independent Study Committee . The committee has not met since last spring. The Black & Veatch Cost of Study final report has been received by the committee . Granger said he would be contacting the committee chairman to set up a meeting to make a final recommendation on the Black & Veatch study, and request that recommendation be sent to City Council. DIRECTOR' S REPORT McCaffery reported that the ordinance in reference to the revision of the Wastewater Treatment rates was approved by City Council without changes to the Board ' s recommendations. The City has proceeded with the sale of $3 . 0 million bonds for CIP. The unaudited reports on the Refuse fund shows that fund in BOARD OF PUBLIC SERVICE MINUTES OF INFORMATIONAL MEETING SEPTEMBER 4, 1991 PAGE 2 the black by $36 ,000, which includes a general fund subsidy of $228,000. As of last week, refuse bags sales through the first two months of the fiscal year were down 34. 97% cumulatively. Revenues were up 6 . 66% as compared to a year ago. The yard waste program is set to begin September 30. Three trucks have been delivered to date . This program will continue from September 30 through November 22 . Recycling trucks are expected to be delivered October 21st. The first shipment of containers are scheduled for delivery September 27th, and the recycling program should begin the week of November 4. Due to cost overruns on the trucks , only nine of the eleven were purchased at this time . The clean-up at South St . has been completed. There have been costs overruns in the clean-up project . A request will be made to City Council for funding from the environmental bond fund. Bids for the recycling facility will be taken September 10 . The restoration of the North Grand ramp is in the final phase , with completion expected by the end of the year. The North Capitol ramp will be converting to attended and cluster parking . The Operations & Maintenance Div. is starting winter maintenance and conversion of the snow plowing and salt trucks for the winter. Act 51 revenues were $100,000 ahead of what had been anticipated. The bond issue failed about 2-1 . CITY ENGINEER' S REPORT Bob Clegg reported that the Assistant City Engineer, Paul Carr, retired as of August 30. This leaves one Engineer vacancy, one Sr . Engineering Technician, and one Engineering Technician (which was eliminated) . Clegg distributed an updated status report of engineering projects . The Local Street contract is scheduled to begin September 9 . The same contractor will be doing the 1991