Loading...
HomeMy WebLinkAbout1995 mins Police and Fire Retirement System FINAL '.OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES CITY OF LANSING Ij POLICE & FIRE RETIREMENT BOARD Cf 1-Y CLERK Regular Meeting November 14, 1995 8th Floor Conference Room Tuesday, 8:40 a.m. The Board met in regular session and was called to order by Chairperson Jack Cushman at 8:40 a.m. Present: Trustees Barkyoumb,Benavides,Cushman,Hollister,Kehler,Kus,Lankheet, Luzynski- 8. Others: Robert Swanson, Secretary; Doug Rubley, Finance Operations; Steven Dougan, Budget Division; Teri Cook, Finance Operations;James Smiertka, Law Department. It was moved by Trustee Barkyoumb, supported by Trustee Hollister that the minutes of the regular meeting of October 17, 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported: 3 new members, Kenneth Callison, David Ellis,James Lanfrankie, Police Department) 1 reinstatement(s), 0 refund(s) 0 transfers and 1 retired. Total active membership: 529. Refunds made since the last regular meeting amounted to: $0. Retirement allowances paid for the month of October,1995 amounted to$819,300.02. Total retirement checks printed for the P&F System: 463. Total retirement checks printed for all three systems: 1,047. Domestic relations orders received: 0. Domestic relations orders pending: 2. Eligible domestic relations orders certified: 0. Discussion was held regarding the medical evaluation for Dean Lardie. It was moved by Trustee Barkyoumb, supported by Trustee Lankheet to continue Dean Lardie on duty disability retirement. Adopted by the following vote: Unanimously. Mr. Rubley informed the Board that Trustee Kus term will expire on December 31, 1995. Mr. Rubley stated that a memo would go out regarding the election procedure and when petitions would be available. Trustee Lankheet will get two election inspectors. Discussion was held regarding the assignment of contract for Loomis Sayles. Mr. Rubley informed the Board that Loomis Sayles ' current proposal is to merge with another firm. The current contract does not cover this situation. The City Attorney is reviewing consent form from Loomis Sayles. It was moved by Trustee Kus, supported by Trustee Benavides to approve this release form once the form is reviewed by the City Attorney and The Hannah Group. Adopted by the following vote: Unanimously. Police & Fire Retirement System Regular Meeting of November 14, 1995 Page 2 Discussion was held regarding a Mileage Reimbursement Policy - Duty Disability. It was moved by Trustee Kus,supported by Trustee Hollister that the Board have a Mileage Reimbursement Policy that the Board will not reimburse for mileage. Adopted by the following vote: Unanimously. It was moved by Trustee Kus, supported by Trustee Hollister to deny Dean Lardie's request for mileage reimbursement. Adopted by the following vote: Unanimously. Discussion was held regarding the Investment Policy. It was the Board's decision to establish a subcommittee of the Board and retirement staff to work with The Hannah Group. Trustees Luzynski and Barkyoumb volunteered to be on this subcommittee. Mr. Rubley gave an overview of the Commission Recapture Policy sent to the Board by The Hannah Group. The Board held a conference call with Dr. Telles, Medical Director, regarding the medical evaluation for Bruce Freeman. The Board requested that Dr.Telles send Certification of Disability. Dr. Telles sent a fax copy to the Board. It was moved by Trustee Barkyoumb, supported by Trustee Kehler to approve Bruce Freeman s request for duty disability retirement. Adopted by the following roll call: Yeas: Barkyoumb, Cushman, Kehler, Kus, Lankheet, Luzynski -6. Nays: None. Other Business: Mr. Rubley informed the Board that the City Attorney had no problem with the consent form from Loomis Sayles. The Board reviewed a consent form from M D Sass regarding a change in partnership. Mr. Rubley indicated that the City Attorney has reviewed and has no problem with the partnership change consent form from M D Sass. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski to approve the consent pending recommendation from the Law Department and The Hannah Group. Adopted by the following vote: Unanimously. Police &Fire Retirement System Regular Meeting of November 14, 1995 Page 3 Mr. Rubley informed the Board that he had received a release from MD Sass regarding Settlement of Bonds-Executive Life. It was moved by Trustee Barkyoumb,supported by Trustee Kehler to approve the release pending receiving of the money due from the paying agents and review by The Hannah Group. Adopted by the following vote: Unanimously. PobertW. ed at 10:30 a.m. Minutes approved on Secretary Police & Fire Retirement System Jack Cushman, Chairperson OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES _. CITY OF LANSING `; POLICE & FIRE RETIREMENT BOARD L Jfi"S 0 Vf Y CLEv,„ Regular Meeting December 19, 1995 8th Floor Conference Room Tuesday,8:46 a.m. The Board met in regular session and was called to order by Chairperson Jack Cushman at 8:46 a.m. Present: Trustees Barkyoumb, Benavides, Cushman, Hollister, Kus, Luzynski- 6. Absent: Trustees Kehler, Lankheet-2. Others: Robert Swanson, Secretary; Doug Rubley, Finance Operations; Steven Dougan, Budget Division. It was moved by Trustee Benavides,supported by Trustee Luzynski that the minutes of the regular meeting of November 14, 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported: 1 new member(s), (Mathew Wilson, Police Department) 0 reinstatement(s), 0 refund(s) 0 transfers and 1 retired. Total active membership: 529. Refunds made since the last regular meeting amounted to: $0. Retirement allowances paid for the month of November,1995 amounted to$825,130.36. Total retirement checks printed for the P&F System: 465. Total retirement checks printed for all three systems: 1,047. Domestic relations orders received: 0. Domestic relations orders pending: 2. Eligible domestic relations orders certified: 0. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski to approve the request for refund of accumulated contributions for Michael Guili. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Hollister, Kus, Luzynski- 6. Nays: None. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski that the application for regular age and service retirement for Donald P. Gilbert, Police Department, 25 years 4 months service credits, age 47, effective January 13, 1996 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Hollister, Kus, Luzynski - 6. Nays: None. Police &Fire Retirement System Regular Meeting of December 19,1995 Page 2 It was moved by Trustee Barkyoumb,supported by Trustee Hollister that the application for regular age and service retirement for Randy C. Kebler,Police Department, 25 years 2 months service credits, age 47, effective December 14, 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Hollister, Kus, Luzynski - 6. Nays: None. Mr. Swanson certified that there was only one nominating petition for James Kus received for the vacant police trustee. The names of persons signing the nominating petitions have been compared with the active membership rolls of the Police & Fire Retirement System and that James Kus be declared the winner. The Board reviewed the schedule of meeting dates for calendar year 1996. It was moved by Trustee Hollister,supported by Trustee Barkyoumb to check on the dates for the MAPERS Conference for May and September and if necessary move to the previous Tuesday. Adopted by the following vote: Unanimously. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski to retain Jack Cushman as Chairperson and James Kus as Vice Chairperson. Adopted by the following vote: Unanimously. Mr. Rubley informed the Board that four medical director proposals were received. Discussion was held on who would be on the review panel. It was moved by Trustee Barkyoumb, supported by Trustee Hollister that the review panel consist of Jack Cushman, James Kus, citizen member and a Purchasing staff member to evaluate the proposal. Adopted by the following vote: Unanimously. It was moved by Trustee Luzynski, supported by Trustee Hollister to excuse Trustees Kehler and Lankheet. Adopted by the following vote: Unanimously. Mr. Rubley gave an overview of the performance of the fund managers. TZme in a jo ned at 9:30 a.m. Minutes approved on Robert W. Swanson, Secretary Police &Fire Retirement System Jack Cushman, Chairperson 'OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES i f i I f n CITY OF LANSING CI )" CAL(;;; POLICE & FIRE RETIREMENT BOARD Regular Meeting October 17, 1995 10th Floor Conference Room Tuesday, 8:35 a.m. The Board met in regular session and was called to order by Chairperson Jack Cushman at 8:35 a.m. Present: Trustees Barkyoumb,Benavides,Cushman,Hollister,Kehler, Kus,Lankheet, Luzynski- 8. Others: Robert Swanson, Secretary; Doug Rubley, Finance Operations; Steven Dougan, Budget Division; Teri Cook, Finance Operations and Alan Sonnanstine, Gabriel, Roeder,Smith & Co. It was moved by Trustee Luzynski, supported by Trustee Barkyoumb that the minutes of the regular meeting of September 12, 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported: 3 new member(s)(Thomas P. Fabus,Jr.,James E. Thornburg, Lee McCallister, Police Department) 0 reinstatement(s), 0 refund(s) 0 transfers and 1 retired. Total active membership: 526. Refunds made since the last regular meeting amounted to: $0. Retirement allowances paid for the month of September,1995 amounted to$812,177.35. Total retirement checks printed for the P&F System: 462. Total retirement checks printed for all three systems: 1,047. Domestic relations orders received: 0. Domestic relations orders pending: 2. Eligible domestic relations orders certified: 0. Alan Sonnanstine was present to give an overview of the Annual Actuarial Valuation for December 31, 1994. Discussion was held. Mr. Sonnanstine passed out a comparison of present and proposed mortality tables. Mr. Sonnanstine also passed out a handout on the effect of alternate investment return assumptions on the computed City contribution requirements. Discussion was held. It was moved by Trustee Hollister, supported by Trustee Lankheet to accept the non- economic assumptions. Adopted by the following vote: Unanimously. It was moved by Trustee Barkyoumb, supported by Trustee Kus to accept the actuarial contract for 1995-96. Adopted by the following vote: Unanimously. Police & Fire Retirement System Regular Meeting of October 17,1995 Page 2 It was moved by Trustee Luzynski, supported by Trustee Kus to approve the application for regular age and service for James O. Bissell, Fire Department, 28 years 4 months service credits, age 49, effective October 7, 1995. Adopted by the following vote: Unanimously. It was moved by Trustee Barkyoumb, supported by Trustee Lankheet to approve the request from Donald P. Knechtel, Police Department, to defer his retirement until he attains the age of 55. Adopted by the following vote: Unanimously. Mr. Rubley gave the Board an update on the status of the Letter of Determination with the Internal Revenue Service (IRS). Mr. Rubley stated that the IRS had recommended some changes to the ordinance. It was moved by Trustee Barkyoumb, supported by Trustee Lankheet to forward the proposed ordinance with the IRS changes to Council for adoption after review by the Law Department. Adopted by the following vote: Unanimously. The Board reviewed a draft of the mileage reimbursement policy for duty disability. Discussion was held. It was moved by Trustee Kus, supported by Trustee Kehler to table this item along with the request from Dean Lardie for mileage reimbursement until the Retirement Office had an opportunity to survey other cities. Adopted by the following vote: Unanimously. The Board reviewed a medical report from Dr. Dennis Pelon for Bruce Freeman. Discussion was held. It was moved by Trustee Kus,supported by Trustee Barkyoumb to have the Medical Director submit her written recommendation to the Board. This item to be tabled until the next meeting. Other Business Mr. Rubley informed the Board that the City has asked The Hannah Group t o perform a search for an international investor. Mr. Rubley asked the Board to review the proposed Investment Policy that was passed out by The Hannah Group at the September meeting before the November meeting. Mr. Rubley gave an overview of the performance of the money managers. T m ng adj ed at 10:30 a.m. Minutes approved on `� qs'' Robert W. Swanson,Secretary Police & Fire Retirement System Lilt iicbmnn (-bairnArcnn OFFICIAL PROCEEDINGS OF THE BOARD OF TRUUSTEES' --.. CITY OF LANS ING POLICE & FIRE RETIREMENT BOARD C P i i GL LE-R�� Regular Meeting September 12, 1995 8th Floor Conference Room Tuesday, 8:35 a.m. The Board met in regular session and was called to order by Chairperson Jack Cushman at 8:30 a.m. Present: Trustees Barkyoumb, Benavides, Cushman, Kehler, Kus, Lankheet, Luzynski - 7. Absent: Trustee(s) Hollister - 1. Others: Robert Swanson, Secretary; Doug Rubley, Finance Operations; James Smiertka, Law Department; Steven Dougan, Budget Division; Teri Cook, Finance Operations. It was moved by Trustee Barkyoumb, supported by Trustee Kehler that the minutes of the regular meeting of August 15, 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported: 2 new member(s)(David P. Lowndes, Frank K. Mobley,Jr., Police Department) 0 reinstatement(s), 1 refund(s) 0 transfers and 1 retired. Total active membership: 525. Refunds made since the last regular meeting amounted to: $340.37. Retirement allowances paid for the month of August,1995 amounted to $810,525.62. Total retirement checks printed for the P&F System: 462. Total retirement checks printed for all three systems: 1,043. Domestic relations orders received: 0. Domestic relations orders pending: 2. Eligible domestic relations orders certified: 0. The request for refund of accumulated contributions for Michael Guili, Police Department, was tabled. The Board discussed the request from Tracy Jones requesting purchase of service credits. It was moved by Trustee Lankheet, supported by Trustee Kus to accept his request to be worked out with the Retirement Office not to exceed one year. Adopted by the following vote: Unanimously. The Board discussed the travel reimbursement for the Board. It was moved by Trustee Barkyoumb,supported by Trustee Kehler that the Board adopt a policy to reimburse Board Police & Fire Retirement System Regular Meeting of September 12,1995 Page 2 members for appropriate travel from the earnings of the Security Lending fund using existing City forms and City policy for travel expenses. Adopted by the following vote: Unanimously. The Board tabled the actuarial tables-life expectancy until after Alan Sonnanstine has presented the annual report in October. Mr. Dougan informed the Board that the Public Hearing for Draft #3 ordinance language regarding duty and non-duty death provision is scheduled for Monday, September 18, 1995. Mr. Rubley informed the Board that they might want to approve the resolution in support of Draft#3. It was moved by Trustee Lankheet, supported by Trustee Luzynski to approve Draft #3 of the ordinance language regarding duty and non-duty death provision. Adopted by the following vote: Unanimously. Discussion was held regarding the medical evaluation for Majahid Abdul-Hameed. It was moved by Trustee Kus, supported by Trustee Lankheet to approve Mr. Abdul-Hameed request for duty disability retirement effective 7:30 a.m. on September 13, 1995. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Kehler, Kus, Lankheet, Luzynski - 7. Nays: None. Discussion was held regarding a request from Dean Lardie for mileage reimbursement for his trips for medical evaluations. It was moved by Trustee Benavides, supported by Trustee Kehler to table this request and that the staff draft a policy, for consideration, regarding mileage reimbursement. The Board also requested that a letter be sent to Mr. Lardie informing him that the Board is reviewing his request. It was moved by Trustee Benavides, supported by Trustee Luzynski to excuse Trustee Hollister from the meeting. Adopted by the following vote: Unanimously. Discussion was held regarding the balance in securities lending. T m ing d' rned at 9:25 a.m. Robert W. Swanson, Secretary Police & Fire Retirement System Minute approved on:� � �1 .� Jad Cushman, Chairperson 22 September 1, 1995 LANSNG CITY CLERK( PUBLIC MEETING NOTICE DATE CHANGE CITY OF LANSING POLICE & FIRE RETIREMENT SYSTEM The Police & Fire Retirement System Board meeting scheduled for September 19, 1995 at 8 : 30 a.m. has been moved to September 12, 1995 at 8:30 a.m. in the 8th Floor Conference Room. RECEIVED 9.5 ALIC -2 4,M 10, 58 LANSING CITY CLERK CHANGE IN MEETING BATE PUBLIC MEETING NOTICE JOINT COMMITTEE MEETING CITY OF LANSING POLICE AND FIRE RETIREMENT SYSTEM BOARD AND EMPLOYEES RETIREMENT SYSTEM BOARD The Joint Board meeting scheduled for August 15 , 1995 has been moved to September 21, 1995 at 8:30 a.m. in the loth Floor Conference Room. The Regular Employees ' Retirement System Board meeting will be held following the joint meeting in the loth Floor Conference Room. OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEE19-' ;`;:'i !'(_1 ` CITY OF LANSING POLICE AND FIRE RETIREMENT BOARDLA S1 i CI I Y C L E R 1 Regular Meeting August 15, 1995 8th Floor Conference Room Tuesday, 8 : 30 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Chairperson Jack Cushman at 8: 30 a.m. Present: Trustees Barkyoumb, Cushman, Hollister, Lankheet, Luzynski - 5 . Absent: Trustees Benavides , Kehler, Kus - 3 . Others: Doug Rubley, Finance Operations; James Smiertka, Law Department; Steve Dougan, Budget Division; Alan Sonnanstine, Gabriel, Roeder Smith & Company. Alan Sonnanstine was present to discuss the Actuarial Investigation of Active Member and Retired Life Experience Report. Discussion was held. This item was tabled until the September meeting. It was moved by Trustee Hollister, supported by Trustee Barkyoumb that the minutes of the regular meeting of July 18, 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported 5 new member( s) (Charles H. Coleman, II , August K. Effman, Quincy L. Scroggins , David L. Hunter, Sr. , Ryan D. Cressman, Police Department) , 0 reinstatements, 1 refund( s ) 0 transfers and 2 retired. Total Active Membership: 525. Refunds made since the last regular meeting amounted to: $55 . 43 . Retirement allowances paid for the month of July, 1995 , amounted to $809 , 191 . 34 . Total retirement checks . printed for the P&F System: 461 . Total retirement checks printed for all three systems: 1 , 023 . Domestic relations orders received: 0 . Domestic relations orders pending: 2 . Eligible domestic relations orders certified: 0. It was moved by Trustee Barkyoumb, supported by Trustee Lankheet that the request for regular age and service retirement for Gary L. Guthrie, Fire Department, 26 years 2 months service credits, age 54, effective July 31 , 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Cushman, Hollister, Lankheet, Luzynski - 5 . Nays: None . Police & Fire Retirement Board Regular Meeting of August 15 , 1995 Page 2 It was moved by Trustee Barkyoumb, supported by Trustee Hollister that the request for regular age and service retirement for James A. Rapp, Police Department, 26 years 3 months service credits, age 49, effective August 5, 1995 be approved. Adopted by the following roll call: Yeas : Barkyoumb, Cushman, Hollister, Lankheet, Luzynski - 5 . Nays: None. Discussion was held regarding the request from Christine McPharlin, Police Department, for refund of accumulated contributions. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski that this request be approved. Adopted by the following vote: Unanimously. Discussion was held regarding the duty disability earnings report for Richard Burgess in which Mr. Burgess had excess earnings of $3 , 058 . 54 . Mr. Dougan prepared a twelve month recapture schedule for the Boards approval. It was moved by Trustee Barkyoumb, supported by Trustee Hollister to approve Mr. Dougan' s schedule in accordance with prior policy and practices. Adopted by the following vote: Unanimously. It was moved by Trustee Luzynski, supported by Trustee Barkyoumb to excuse Trustees Benavides , Kehler and Kus from the meeting. Adopted by the following vote: Unanimously. The meeting adjourned due to lack of a quorum at 10: 00 a.m. The meeting continued for informational items . Discussion was held regarding the 1995 Fall MAPERS Conference to be held September 23-26 , 1995. Trustee Cushman asked that if anyone is interested in attending to contact Teri Cook. Mr. Rubley gave an update on the status of the Retirement Technician position. Mr. Rubley indicated that this position has been fully funded. Discussion was held regarding the Fall police and fire pension seminar. Mr. Dougan stated that the seminar is scheduled for October 17, 1995 at the Network Center. Police & Fire Retirement Board Regular Meeting of August 15 , 1995 Page 3 Mr. Rubley gave an update of the performance of the fund managers . The o atio a meeting adjourned at 10 : 30 a.m. Robert W. Swanson, Secretary Police & Fire Retirement System Minutes approved on: k Cushman, Chairperson OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTED- F-V D CITY OF LANSING POLICE AND FIRE RETIREMENT BOARD- {� ^" `• Regular Meeting ,' I jX80I ERR 95 8th Floor Conference Room Tuesday, 8 : 33 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Chairperson Jack Cushman at 8 : 33 a.m. Present: Trustees Barkyoumb, Benavides , Cushman, Hollister, Kehler, Kus , Lankheet, Luzynski - 8. Others: Doug Rubley, Finance Operations; James Smiertka, Law Department; Steve Dougan, Budget Division; Teri Cook, Finance Operations; Dean Lardie. It was moved by Trustee Barkyoumb, supported by Trustee Kus that the minutes of the regular meeting of June 20 , 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported 13 new member(s) (Marshaun Blake, Lemarr Bowers, Douglas Burke, Barbara Butts, Antoni Martinez , Shawn Myers , Bruce Odom, Gretchen Olney, Antonio Ortiz , Craig Powers , David Ray, Chad Rogers , Michelle Vandervelde, Fire Department) , 0 reinstatements, 0 refund(s) and 1 retired. Total Active Membership: 522 . Refunds made since the last regular meeting amounted to: $0 . Retirement allowances paid for the month of June, 1995, amounted to $802 , 214. 16. Total retirement checks printed for the P&F System: 458. Total retirement checks printed for all three systems: 1 , 043 . Domestic relations orders received: 0. Domestic relations orders pending: 2. Eligible domestic relations orders certified: 0 . It was moved by Trustee Luzynski, supported by Trustee Barkyoumb that the request for regular age and service retirement for Lawrence D. Atkinson, Fire Department, 29 years 9 months service credits , age 54, effective July 2, 1995 be approved. Adopted by the following roll call: Yeas : Barkyoumb, Benavides, Cushman, Kehler, Kus, Lankheet, Luzynski - 7. Nays : None. It was moved by Trustee Benavides, supported by Trustee Kus that the request for regular age and service retirement for David E. Pleshek, 29 years 9 months service credits, age 53 , effective July 7, 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Kehler, Kus , Lankheet, Luzynski - 7 . Nays: None. Police & Fire Retirement Board Regular Meeting of July 18 , 1995 Page 2 The Board reviewed a letter received from Mujahid Abdul Hameed requesting a duty disability pension. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski to send Mujahid Abdul Hameed to the medical director for evaluation. Adopted by the following vote: Unanimously. The Board reviewed a letter received from Dr. Telles, regarding Dean Lardie. Discussion was held. The Board moved to send Mr. Lardie back to Dr. Telles for consultation as to whether to go through physical therapy or surgery. The Board reviewed a letter from Dr. Telles regarding Bruce Freeman. Dr. Telles recommended that Mr. Freeman be referred to Dr . Pelon for a full Psychiatric evaluation. It was moved by Trustee Hollister, supported by Trustee Barkyoumb to send Mr. Freeman for a full Psychiatric evaluation in order that Dr. Telles can again respond back to this Board as to her recommendation for the Board to follow through with the duty disability request from Bruce Freeman. Adopted by the following vote: Unanimously. The Board reviewed letters from David Weisenberg, President Lansing Fire Fighters, Local 421 and R. David Wilson, legal representative for the Capitol City Lodge No. 141 of the Fraternal Order of Police regarding consolidation of City boards and commissions/Police and Fire Retirement Board and Employees ' Retirement Board. Discussion was held. The position of the two letter was that the boards remain separate. It was moved by Trustee Lankheet, supported by Trustee Luzynski that the Police and Fire Retirement Board remain separate from the Employees Retirement Board and that a letter be sent to Mr. Novak informing him and stating that the options of combining the boards were reviewed. Adopted by the following vote: Unanimously. Mr. Smiertka passed out copies of the Draft #3 of the Retirement Ordinance Section 294. 02 (k) &(n) regarding the City of Lansing to provide retirement allowance for the spouse of a deceased member; and to provide benefits in connection with a member ' s death in the line of duty. It was moved by Trustee Barkyoumb, supported by Trustee Kus to send to Council and to the bargaining units informing Council that the draft ordinance is being reviewed by the bargaining units. Adopted by the following vote: Unanimously. Other Business The Board reviewed a memorandum from Steve Dougan regarding duty disability earnings report. Mr. Dougan stated in his memorandum that Richard Burgess exceeded his earning limitations. Discussion was held. The Board tabled and asked that this item be put on next months agenda. Police & Fire Retirement Board Regular Meeting of July 18 , 1995 Page 3 Mr. Rubley stated that due to conflicts regarding the August 15 , 1995 date for the Joint Board meeting that the meeting be moved to September 21 , 1995 . A representative from Loomis , The Hannah Group and NBD will be present for this meeting. Alan Sonnanstine is scheduled to be at the September regular board meeting. It was moved by Trustee Kus, supported by Trustee Luzynski to change the regular board meeting of September 19 , 1995 to September 12 , 1995. Adopted by the following vote: Unanimously. Mr. Rubley gave an update of the performance of the fund managers . The m ing dj rned at 10 : 05 a.m. Robert W. Swanson, Secretary Police & Fire Retirement System Minutes approved on: Jack Cushman, Chairperson police & Fire Retirement Board Regular Meeting Of July 18, 1995 Page 3 othor Business The Board reviewed a memorandum from Steve Dougan regarding duty disability earnings report. [fir . pcugan stated in his memorandum that Richard Burgess exceeded his earning limitations. Discussion was held. The Board tabled and asked that this item be put on next months agenda. Mr. Rubley stated that due to conflicts regarding the August 15 , 1995 date for the Joint Board manting that the meeting be moved to September 21 , 1995 . A repxesentative from Loomis, The Hannah Group and NHD will bie present for this meeting_ Alan Sonnanatine is scheduled to be at the September regular board meeting. It was moved by Trustee Kus , supported by Trustee LuzynsXi to change the regular board meeting of September 19 . 1995 to September 12 , 1995 . Adapted by the following vote: Unanimously. Mr. Rubley gave an update of the performance of the Fund managers. The m ing da ned at 10:05 a.m. Rabe t W. Swanson, Secretary police & Fire Retirement System Minutes approved on: g is Cuahman, Cha rpoxeon OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES:'' CITY OF LANSING POLICE AND FIRE RETIREMENT BOARD CIS Y CLE iK Regular Meeting June 20, 1995 8th Floor Conference Room Tuesday, 8 : 35 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Chairperson Jack Cushman at 8 : 35 a.m. Present: Trustees Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet, Luzynski - 8 . Others : Robert Swanson, Secretary; Doug Rubley, Finance Operations; James Smiertka, Law Department; Steve Dougan, Budget Division; Teri Cook, Finance Operations; Bruce Freeman and Leonard Zadura. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski that the minutes of the regular meeting of May 16 , 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported 6 new member( s ) (Angela Sukovich, Janette M. Richmond, Anthony Haeck, Christine McCave, Todd Johnson, Duane Fish, Police Dept. ) , 1 reinstatements, 3 refund(s) and 3 retired. Total Active Membership: 510 . Refunds made since the last regular meeting amounted to: $21 , 586. 58. Retirement allowances paid for the month of May, 1995 , amounted to $797, 848 . 98 . Total retirement checks printed for the P&F System: 457. , Total retirement checks printed for all three systems : 1 , 042 . Domestic relations orders received: 0 . Domestic relations orders pending: 2 . Eligible domestic relations orders certified: 0 . It was moved by Trustee Barkyoumb, supported by Trustee Lankheet that the request for Regular Age and Service Retirement for Michael J. Wahl, Police Department , 25 years 2 months service credits, age 47 , effective June 10 , 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides , Cushman, Hollister, Kehler, Kus, Lankheet, Luzynski - 8 . Nays: None. The Board reviewed the medical evaluation for Gene Bateman. It was moved by Trustee Luzynski, supported by Trustee Barkyoumb that Gene Bateman remain on duty disability retirement. Adopted by the following vote: Unanimously. Police & Fire Retirement Board Regular Meeting of June 20 , 1995 Page 2 The Board reviewed a letter from Paul Novak, Chairperson, Committee on Economic Development & Intergovernmental Affairs Re: Consolidation of City Boards and Commissions. Discussion was held. It was the recommendation of the Board that the communication be sent to the respective bargaining units. Mr. Smiertka passed out draft copies of the ordinance language regarding duty and non-duty death provision. Discussion was held on the changes that needed to be made. Mr. Smiertka stated that he would put this draft in ordinance form and bring back to the next meeting. Mr. Rubley stated that The Hannah Group has a conflict on August 15 , 1995 the next joint board meeting with Loomis Sayles. The Hannah Group would like to move this meeting to August 22 , 1995 . Mr. Rubley gave an update of the performance of the fund managers. Other Business Mr . Leonard Zadura, attorney for Bruce Freeman, was present to give the Board some background on Mr. Freeman' s request for duty disability retirement. Mr. Zadura was also prepared to give a presentation on Mr. Freeman' s request. Discussion was held. The Board is waiting on the medical evaluation from Dr. Telles. Th e ing d ' urned at 9 : 45 a.m. Robert W. Swanson, Secretary Police & Fire Retirement System Minutes approved on: J k Cushman, Chairperson OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES CITY OF LANSING ! ' z 0 i�; j (;: 00 POLICE AND FIRE RETIREMENT BOARD 441iniMeeting May 16, 1995 8th Floor Conference Room Tuesday, 8 : 35 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Chairperson Jack Cushman at 8 : 35 a.m. Present: Trustees Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet, Luzynski - 8 . Others : Robert Swanson, Secretary; Doug Rubley, Finance Operations; James Smiertka, Law Department; Steve Dougan, Budget Division; Teri Cook, Finance Operations ; Bruce Freeman. It was moved by Trustee Barkyoumb, supported by Trustee Kus, that the minutes of the regular meeting of April 18 , 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported 5 new member(s) (Anthony Haeck, Todd Johnson, Christine McCave, Jannette Richmond, Angela Sukovich, Police Dept. ) , 0 reinstatements, 0 refund(s) and 4 retired. Total Active Membership: 511 . Refunds made since the last regular meeting amounted to: $0 . Retirement allowances paid for the month of April, 1995, amounted to $784, 336 . 12 . Total retirement checks printed for the P&F System: 455. Total retirement checks printed for all three systems : 1, 042 . Domestic relations orders received: 0. Domestic relations orders pending: 2. Eligible domestic relations orders certified: 0. It was moved by Trustee Kus, supported by Trustee Barkyoumb that the request for Regular Age and Service Retirement for Gregory C. Braun, Police Department, 25 years 8 months service credits, age 48, effective May 10, 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb; Benavides , Cushman, Hollister, Kehler, Kus, Lankheet, Luzynski - 8 . Nays: None. It was moved by Trustee Kus, supported by Trustee Barkyoumb that the request for Regular Age and Service Retirement for John F. Caudy, Jr. , Police Department, 26 years service credits, age 50, effective May 3 , 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet, Luzynski - 8 Nays: None. Police & Fire Retirement Board Regular Meeting of May 16 , 1995 Page 2 It as moved by Trustee Kehler, supported by Trustee Benavides that the request for Regular Age and Service Retirement for Jon M. Thelen, Police Department, 25 years 1 month service credits, age 48 , effective May 13 , 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides , Cushman, Hollister, Kehler, Kus, Lankheet, Luzynski - 8 . Nays : None. It was moved by Trustee Barkyoumb, supported by Trustee Kus that the request for refund of accumulated contributions from Steven R. Loomis be approved. Adopted by the following vote: Unanimously. It was moved by Trustee Hollister, supported by Trustee Benavides that the request for refund of accumulated contributions from Robert Gutierrez be approved. Adopted by the following vote: Unanimously. It was moved by Trustee Hollister, supported by Trustee Kus that the request for refund of accumulated contributions from Ken Sailor be approved. The Board reviewed a request for duty disability retirement from Bruce Freeman. Discussion was held on the information received. It was moved by Trustee Barkyoumb, supported by Trustee Lankheet to forward the information received to the Medical Director for her recommendation and certification back to the Board. If the Medical Director request an exam or referral the Board is in agreement. Adopted by the following vote: Unanimously. The Board reviewed current information regarding the medical evaluation for Dean Lardie. Discussion was held. It was moved by Trustee Hollister, supported by Trustee Benavides to send a registered letter to Mr. Lardie explaining the charter language regarding duty disability and indicate that if he does not comply that his benefits and payments will be stopped. Adopted by the following vote: Unanimously. Mr. Rubley informed the Board that the ordinance language regarding duty and non-duty death provision has not been completed. Other Business The Board received a legal opinion from Mr. Smiertka regarding international investments. Mr. Smiertka stated that it appears that under Section 20 (c) of Public Act 55 of 1982 (MCL 38. 1140c) international investments are permitted. Police & Fire Retirement Board Regular Meeting of May 16, 1995 Page 3 Mr. Rubley informed the Board that he will try to have Alan Sonnanstine at the June Board meeting. Mr. Rubley gave an update of the performance of the fund managers. The e ting dj rned at 10: 00 a.m. Robert W. Swanson, Secretary Police & Fire Retirement System Minutes approved Ja k Cushman, Chairperson OFFICIAL PROCEEDINGS OF THE BOARD OT !TRUSTEA$ u �C CITY OF LANSING POLICE AND FIRE RETIREMENT BQ CI I Y CLERI Regular Meeting April 18, 1995. 8th Floor Conference Room Tuesday, 8: 35 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Chairperson Jack Cushman at 8 : 35 a.m. Present: Trustees Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus , Lankheet, Luzynski - 8. Others: Robert Swanson, Secretary; Doug Rubley, Finance Operations; James Smiertka, Law Department; Steve Dougan, Budget Division; Teri Cook, Finance Operations; Marie Wolfe. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski, that the minutes of the regular meeting of March 21 , 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported 1 new member(s) (Edward Bedecs, Police Dept. ) , 0 reinstatements , 0 refund(s ) and 3 retired. Total Active Membership: 506. Refunds made since the last regular meeting amounted to: $0 . Retirement allowances paid for the month of March, 1995 , amounted to $774 , 193 . 77. Total retirement checks printed for the P&F System: 450. Total retirement checks printed for all three systems : 1, 038 . Domestic relations orders received: 0 . Domestic relations orders pending: 2 . Eligible domestic relations orders certified: 0. It was moved by Trustee Barkyoumb, supported by Trustee Hollister that the request for Regular Age and Service Retirement for Richard L. Fox, Police Department, 42 years service credits, age 65 , effective April 21, 1995 be approved. Adopted by the following roll call: Yeas : Barkyoumb, Cushman, Hollister, Kehler, Kus, Lankheet, Luzynski - 7 . Nays: None. It was moved by Trustee Lankheet, supported by Trustee Hollister that the request for Regular Age and Service Retirement for John C. Hemstreet, Police Department, 25 years service credits, age 49 , effective April 15 , 1995 be approved. Yeas : Barkyoumb, Cushman, Hollister, Kehler, Kus, Lankheet, Luzynski - 7 Nays : None. Police & Fire Retirement Board Regular Meeting of April 18 , 1995 Page 2 The duty disability medical evaluation for Marie Wolfe was reviewed and discussed by the Board. It was moved by Trustee Barkyoumb, supported by Trustee Benavides that Ms. Wolfe be placed on duty disability retirement. Yeas: Barkyoumb, Benavides , Cushman, Hollister, Kehler, Kus, Lankheet - 8. Nays: None. Discussion was held regarding a letter received from Occupational Health Services indicating that Dean Lardie had been scheduled to see Dr. Kenneth Stephens on 3/20/95 . There was apparently a problem at the office of Dr. Stephens and Mr. Lardie refused to sign the release of information form allowing Dr . Stephens to release records to the City and Dr. Telles. Mr. Smiertka advised that a letter be sent to Mr. Lardie in which the ordinance is referenced as well as the consequences. Also, that Mr. Lardie has the right to appear before the Board and give the date of the next board meeting. It was moved by Trustee Hollister, supported by Trustee Barkyoumb to take the advise of Mr. Smiertka. Adopted by the following vote: Unanimously. Mr. Rubley informed the Board that he had sent a letter to Mr. Smiertka asking that Mr. Smiertka draft the ordinance language regarding duty and non-duty retirement. Mr. Rubley informed the Board of what action the Employees ' Retirement Board took at their last meeting regarding asset allocation. It was moved by Trustee Barkyoumb, supported by Trustee Kus to proceed to change the asset allocation to include international investments including stocks and bonds. Adopted by the following vote: Unanimously. Mr. Rubley gave an update of the performance of the fund managers. The meeting adjourned at 9 : 50 a.m. j Robert W. Swanson, Secretary Police & Fire Retirement System Minutes approved on. Ja k Cushman, Chairperson r h'1• ��''�— � J i i l F.L1 i 1 i v c_'v OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEE ;,.�,i ; � CITY OF LANSING CL POLICE AND FIRE RETIREMENT BOARD Regular Meeting March 21, 1995 8th Floor Conference Room Tuesday, 8 : 36 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Chairperson Jack Cushman at 8 : 36 a.m. Present: Trustees Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7 . Absent: Trustee Luzynski - 1 . Others: Robert Swanson, Secretary; Doug Rubley, Finance Operations; James Smiertka, Law Department; Steve Dougan, Budget Division; Teri Cook, Finance Operations. It was moved by Trustee Barkyoumb, supported by Trustee Hollister, that the minutes of the regular meeting of February 21 , 1995 be approved. Adopted by the following vote: Unanimously. The Secretary reported 2 new member( s) (John Selleck, Eric Eichenberg, Police Dept. ) , 0 reinstatements, 0 refund(s ) and 0 retired. Total Active Membership: 505. Refunds made since the last regular meeting amounted to: $0 . Retirement allowances paid for the month of February, 1995, amounted to $770 ,094. 92. Total retirement checks printed for the P&F System: 448 . Total retirement checks printed for all three systems: 1 , 036 . Domestic relations orders received: 0. Domestic relations orders pending: 2. Eligible domestic relations orders certified: 0. It was moved by Trustee Barkyoumb, supported by Trustee Kus that the request for Regular Age and Service Retirement for Andrew F. Jackson, Fire Department, 29 years 6 months service credits, age 52, effective March 18 , 1995 be approved. Adopted by the following roll call: Yeas : Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7 . Nays: None. Police & Fire Retirement Board Regular Meeting of March 21 , 1995 Page 2 It was moved by Trustee Hollister, supported by Trustee Barkyoumb that the request for Regular Age and Service Retirement for Michael J. Trierweiler, Police Department, 25 years 11 months service credits , age 47, effective March 24, 1995 be approved. Adopted by the following roll call: Yeas : Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7. Nays: None. It was moved by Trustee Barkyoumb, supported by Trustee Kus that the request for Refund of Accumulated Contributions for Gasper L. Mendez, Police Department be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7 . Nays : None. The duty disability medical evaluation for John Crafton was reviewed and discussed by the Board. It was moved by Trustee Barkyoumb, supported by Trustee Kus that Mr. Crafton be placed on duty disability retirement. Yeas: Barkyoumb, Benavides , Cushman, Hollister, Kehler, Kus, Lankheet - 7 . Nays : None. The duty disability medical evaluation for Terry Nadeau was reviewed and discussed by the Board. It was moved by Trustee Barkyoumb, supported by Trustee Kus to continue Mr. Nadeau on duty disability retirement. Yeas : Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7. Nays: None. A letter from Marie L. Wolfe requesting duty disability retirement was reviewed and discussed by the Board. It was moved by Trustee Kus, supported by Trustee Barkyoumb that Ms. Wolfe be sent to the Medical Director for evaluation with a recommendation from the Medical Director to come back to the Board. Adopted by the following vote: Unanimously. Discussion was held regarding the 1995 MAPERS Spring Conference which is being held May 22 through May 23 , 1995 . Chairperson Cushman stated that anyone interested in attending this conference should contact Teri Cook. Police & Fire Retirement Board Regular Meeting of March 21, 1995 Page 3 Other Business Mr. Rubley suggested that the ordinance language be reviewed in regard to the duty and non-duty death provision, due to the factor change made in the Police-Supervisory and Police-Non-Supervisory contracts and the possibility that the same change may be sought in the Fire contract in the future. Mr. Swanson stated that they would draft some language and bring to the next meeting. It was moved by Trustee Kus, supported by Trustee Hollister to excuse Trustee Luzynski from the meeting. Adopted by the following vote: Unanimously. Mr. Rubley gave an update of the performance of the fund managers through February 1995 . Discussion was held regarding.the settlement offer made by M D Sass in regard to the Executive Life bonds. Mr. Rubley indicated that he would have the City Attorney review this offer. The ti g ourned at 9 : 35 a.m. Ro ert W. Swanson, Secretary Police & Fire Retirement System Minutes approved on: �.— ' Ja Cushman, Chairperson OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEE CITY OF LANSING POLICE AND FIRE RETIREMENT BOARD Regular Meeting March 21, 1995 8th Floor Conference Room Tuesday, 8 : 36 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Chairperson Jack Cushman at 8 : 36 a.m. Present: Trustees Barkyoumb, Benavides , Cushman, Hollister, Kehler, Kus , Lankheet - 7 . Absent: Trustee Luzynski - 1 . Others: Robert Swanson, Secretary; Doug Rubley, Finance Operations ; James Smiertka, Law Department; Steve Dougan, Budget Division; Teri Cook, Finance Operations. It was moved by Trustee Barkyoumb, supported by Trustee Hollister, that the minutes of the regular meeting of February 21 , 1995 be approved. Adopted by the follow Y. ,UA-t� h The Secretary repor (s) (John Selleck, Eric Eichenberg, Police D( ants, 0 refund(s) and 0 retired. Total ActivE funds made since the last regular meeting amoun ment allowances paid for the month of Februaj ! to $770 , 094 . 92 . Total retirement checks p: F System: 448. Total retirement checks pri.L,L.�=u Lk-�.L a-L.L systems : 1, 036 . Domestic relations orders received: 0. Domestic relations orders pending: 2. Eligible domestic relations orders certified: 0. It was moved by Trustee Barkyoumb, supported by Trustee Kus that the request for Regular Age and Service Retirement for Andrew F. Jackson, Fire Department, 29 years 6 months service credits, age 52, effective March 18 , 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7. Nays: None. Police & Fire Retirement Board Regular Meeting of March 21 , 1995 Page 2 It was moved by Trustee Hollister, supported by Trustee Barkyoumb that the request for Regular Age and Service Retirement for Michael J. Trierweiler, Police Department, 25 years 11 months service credits , age 47 , effective March 24 , 1995 be approved. Adopted by the following roll call: Yeas: Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7. Nays : None. It was moved by Trustee Barkyoumb, supported by Trustee Kus that the request for Refund of Accumulated Contributions for Gasper L. Mendez , Police Department be approved. Adopted by the following roll call: Yeas : Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7 . Nays: None. The duty disability medical evaluation for John Crafton was reviewed and discussed by the Board. It was moved by Trustee Barkyoumb, supported by Trustee Kus that Mr. Crafton be placed on duty disability retirement. Yeas : Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7 . Nays: None. The duty disability medical evaluation for Terry Nadeau was reviewed and discussed by the Board. It was moved by Trustee Barkyoumb, supported by Trustee Kus to continue Mr. Nadeau on duty disability retirement. Yeas: Barkyoumb, Benavides, Cushman, Hollister, Kehler, Kus, Lankheet - 7. Nays : None. A letter from Marie L. Wolfe requesting duty disability retirement was reviewed and discussed by the Board. It was moved by Trustee Kus, supported by Trustee Barkyoumb that Ms. Wolfe be sent to the Medical Director for evaluation with a recommendation from the Medical Director to come back to the Board. Adopted by the following vote: Unanimously. Discussion was held regarding the 1995 MAPERS Spring Conference which is being held May 22 through May 23 , 1995 . Chairperson Cushman stated that anyone interested in attending this conference should contact Teri Cook. Police & Fire Retirement Board Regular Meeting of March 21, 1995 Page 3 Other Business Mr. Rubley suggested that the ordinance language be reviewed in regard to the duty and non-duty death provision, due to the factor change made in the Police-Supervisory and Police-Non-Supervisory contracts and the possibility that the same change may be sought in the Fire contract in the future. Mr. Swanson stated that they would draft some language and bring to the next meeting. It was moved by Trustee Kus, supported by Trustee Hollister to excuse Trustee Luzynski from the meeting. Adopted by the following vote: Unanimously. Mr. Rubley gave an update of the performance of the fund managers through February 1995 . Discussion was held regarding the settlement offer made by M D Sass in regard to the Executive Life bonds. Mr. Rubley indicated that he would have the City Attorney review this offer. The ti g aourned at 9 : 35 a.m. Robert W. Swanson, Secretary Police & Fire Retirement System Minutes approved on: Jack Cushman, Chairperson OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES _ CITY OF LANSING CLERK POLICE AND FIRE RETIREMENT BOARD U11 1 . Regular Meeting February 21, 1995 8th Floor Conference Room Tuesday, 8 : 40 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Vice Chairperson James Kus at 8 : 40 a.m. Present: Trustees Barkyoumb, Benavides, Hollister, Kehler, Kus, Lankheet, Luzynski- 7 . Absent: Trustee Cushman - 1 . Others: Robert Swanson, Secretary; Doug Rubley, Finance Operations; James Smiertka, Law Department; Steve Dougan, Budget Division; Teri Cook, Finance Operations. It was moved by Trustee Benavides , supported by Trustee Barkyoumb, that the minutes of the regular meeting of January 17, 1995 be approved as amended. Adopted by the following vote: Unanimously. The Secretary reported 0 new member(s ) , 0 reinstatements, 0 refund(s) and 2 retired. Total Active Membership: 503 . Refunds made since the last regular meeting amounted to: $4,181. 94 . Retirement allowances paid for the month of January, 1995 , amounted to $772, 635. 30. Total retirement checks printed for the P&F System: 449. Total retirement checks printed for all three systems: 1, 037. Domestic relations orders received: 0 . Domestic relations orders pending: 2 . Eligible domestic relations orders certified: 0. It was moved by Trustee Barkyoumb, supported by Trustee Lankheet that the request for refund of accumulated contributions for Dean A. Curtis and Melissa J. Fletcher, Police Department be approved. Adopted by the following vote: Unanimously. Discussion was held regarding the request for duty disability retirement for John A. Craf ton. It was moved by Trustee Barkyoumb, supported by Trustee Benavides that Mr. Craf ton be sent to the medical director for evaluation. Adopted by the following vote: Unanimously. The medical evaluation for Gary Guthrie, from the medical director, was reviewed by the Board. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski that Mr. Guthrie remain on duty disability retirement. Adopted by the following vote: Unanimously. Police & Fire Retirement Board Regular Meeting of February 21 , 1995 Page 2 The medical evaluation for Dean Lardie, from the medical director, was reviewed by the Board. It was moved by Trustee Benavides, supported by Trustee Hollister that they concur with the recommendation of the medical director to send Mr. Lardie for physical therapy with possible return to work. Adopted by the following vote: Unanimously. Discussion was held on the scope of services for the medical director. Mr. Smiertka was asked to review this scope of services. Mr. Smiertka suggested that the Board add under "selection" that the person have general knowledge of pension systems . Under the "proposal section, " he suggested that the Board add _a section asking for background on disability claims , whether employer or employee. Also, he suggested that a copy of the ordinance be attached since there are certain opinions that the medical director have to make and with the attached document would they be able to fulfill this obligation. It was moved by Trustee Hollister, supported by Trustee Benavides that the scope of services for hiring a medical director be approved with the additions to include the following criteria: the medical director have a knowledge of our current pension system; that there be a background follow-up on the applicant regarding experience with disability claims, whether from the employer or employee side and that they have a knowledge of the City ordinance. Adopted by the following vote: Unanimously. Other Business Mr. Rubley updated the Board regarding the Police & Fire Retirement ordinance that all Board members received. This ordinance is to be submitted to the Internal Revenue Service for a letter of determination. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski that Trustee Cushman be excused from the meeting. Adopted by the following vote: Unanimously. Mr. Rubley gave an update of the performance of the fund managers for September and November 1994 . The meeting adjourned at 9 : 35 a.m. 6pr_ Robert W. Swanson, Secretary Police & Fire Retirement System Minutes approved on:3 ;( I k C1 5— JA.r,b Cushman, Chairperson OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES r. n �;� I ; CITY OF LANSING POLICE AND FIRE RETIREMENT BOARD LA1,1 SI 41 ' CITY CLER i Regular Meeting January 17, 1995 8th Floor Conference Room Tuesday, 8 : 45 a.m. City Hall Lansing, MI The Board met in regular session and was called to order by Chairperson Jack Cushman at 8 : 45 a.m. Present: Trustees Barkyoumb, Benavides, Cushman, Kehler, Lankheet, Luzynski- 6. Absent: Trustees Hollister, Kus - 2 . Others: Robert Swanson, Secretary; James Smiertka, Law Department; Steve Dougan, Budget Division; Teri Cook, Finance Operations. It was moved by Trustee Benavides , supported by Trustee Barkyoumb, that the minutes of the regular meeting of December 13 , 1994 be approved. Adopted by the following vote: Unanimously. The Secretary reported 2 new member(s) (Michael J. Guili, Joel L. Mires , Police Dept. ) , 0 reinstatements, 0 refund(s) and 4 retired. Total Active Membership: 573 . Refunds made since the last regular meeting amounted to: $0 . Retirement allowances paid for the month of December, 1994 , amounted to $755, 895 . 45. Total retirement checks printed for the P&F System: 446. Total retirement checks printed for all three systems: 1 , 031 . Domestic relations orders received: 0 . Domestic relations orders pending: 2 . Eligible domestic relations orders certified: 0. It was moved by Trustee Luzynski , supported by Trustee Barkyoumb, that the application for regular age and service retirement for David C. Miller, Fire Department, 29 years 3 months service credits, age 51 , effective January 6, 1995 be approved. Adopted by the following roll call: Yeas: Benavides, Barkyoumb, Cushman, Kehler, Lankheet, Luzynski-6 . Mr. Smiertka was present to discuss the Law Department ' s representation at the Board meetings. Mr. Smiertka stated that he has reassigned work assignments in his office and that he would be handling both Retirement Boards himself. It was moved by Trustee Barkyoumb, supported by Trustee Luzynski that the request for refund of accumulated contributions for Timothy R. Nelson and Charmane M. Hatcher be approved. Adopted by the following vote: Unanimously. Police & Fire Retirement System Regular Meeting of January 17, 1995 Page 2 The Board reviewed the list of duty disability retirees . The Board recommended that five individuals be sent for medical review. The Board asked that Mr. Dougan notify five additional individuals who are eligible for regular age and service. Discussion was held regarding the results of the reexam of Reynaldo Gonzales . It was moved by Trustee Barkyoumb, supported by Trustee Kehler to continue Mr. Gonzales on duty disability. Adopted by the following vote: Unanimously. The Board asked that a communication be sent to Mr. Gonzales informing him of the Board' s action. Mr. Rubley submitted a schedule of dates in which the investment managers will come in to make their presentation. A representative from The Hannah Group will also be present. Mr. Rubley recommended that these joint meetings be held before the regular meetings on these days. February 23 , 1995 MD Sass May 18 , 1995 Lazard & ANB August 15, 1995 Loomis Sayles November 16 , 1995 Harbor Capital The Board agreed to the above meeting dates. Other Business Mr. Rubley stated that the Board would like to update the assumption tables. Mr. Rubley indicated that Gabriel, Roeder recommends doing a 5 year 10 year study of actual results for both retirement systems to revise the assumption tables. The cost will be from $7 , 000 to $12 , 000 . Mr. Rubley indicated that he could ask Gabriel Roeder to do a breakdown on what staff will be assigned. The ordinance requires that the Board have these tables updated. It was moved by Trustee Benavides, supported by Trustee Luzynski that the Finance Department be authorized to revise the mortality tables and that they be allowed to contract with Gabriel Roeder for such services. The cost of these services is to be paid out of the assets from securities lending. Adopted by the following vote: Unanimously. It was moved by Trustee Luzynski, supported by Trustee Barkyoumb that Trustees Hollister and Kus be excused from the meeting. Adopted by the following vote: Unanimously. Police & Fire Retirement System Regular Meeting of January 17, 1995 Page 3 Mr. Rubley gave an update of the performance of the fund managers for April, May and June 1994 . Them ting djo rned at 9 : 40 a.m. Robert W. Swanson, Secretary Police & Fire Retirement System Minutes approved on: Cushman, Chairperson