HomeMy WebLinkAbout2001 City of Lansing Basic Plan•
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Document:
City of Lansing
Basic Plan
G
Emergency Plans
City of Lansing Basic Plan
2001
Permanent
10/8/2001
Basic Plan
Lines of Succession
The line of Succession for the Chief Executive Official during a community wide response to an
emergency or disaster situation is:
Title
1. Chief Executive
2. City Council President
3. City Council Vice -President
Agency
Mayor's Office
City Council
City Council
The Line of Succession for the Emergency Management Director during a response to an
emergency or disaster situation is:
Title Agency
1.
Fire Chief — Emergency Management Director
Fire
2.
Police Chief
Police
3.
Assistant Fire Chief -Administration
Fire
4.
Assistant Police Chief - Field Services
Police
5.
Assistant Fire Chief -Operations
Fire
6.
Assistant Police Chief - Staff Services
Police
The Chief Executive Official and Emergency Management Director are jointly responsible for
coordinating the response to an emergency or disaster situation.
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Chief Executiv Date
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Emerg cy Management Director
• City of Lansing Emergency Management Plan
MISSION
I. PURPOSE, GOALS, DEFINITIONS
A. Purpose
o The purpose of the Emergency Management Plan is to establish policies, procedures
and an organizational hierarchy that will insure the capability to minimize, prevent,
prepare for, respond to, and recover from disaster and emergency situations that
threaten the lives and property of citizens within the City of Lansing. This plan and
the attached annexes shall:
❑ Identify major human caused and natural threats to life, property and/or the
environment that are known or thought to exist (see Hazard Vulnerability Analysis
under separate document cover.)
❑ Identify and assign emergency management responsibilities and tasks.
❑ Describe predetermined actions, tasks, and responsibilities that will be taken by City
employees and other cooperating organizations and jurisdictions to eliminate or
mitigate the effects of these threats and to effectively respond and recover if they
occur.
❑ Provide for the effective utilization and assignment of City employees
commensurate with capabilities and training.
❑ Document the current capabilities and existing resources of city and cooperating
organizations, which must be maintained to ensure accomplishment of essential
tasks and actions during all phases of emergency management.
❑ Ensure that the continuity of government is established for continued services and
maintenance of activities during and just after major emergency or disaster events.
❑ Ensure coordination with cooperating community organizations, neighboring
jurisdictions, as well as state and federal agencies with appropriate mutual aid
agreements and memorandums of understanding.
City of Lansing Emergency Management Plan
❑ Be a product of input from all departments in the City of Lansing who will insure
continued review and revision of its contents.
❑ Be used for exercise planning and evaluation as well as a base line reference
document for review of new procedure and policy recommendations that relate to
emergency management.
❑ To provide overall guidance and direction for:
❑ Mitigation, preparedness, response and recovery policy and procedures.
❑ Specific disaster and emergency responsibilities.
❑ Responder training and public education activities.
B. Scope
❑ This city wide Emergency Management Plan guides the response of appropriate
City of Lansing personnel and resources during a major emergency. It is the official
Emergency Management Plan for the City of Lansing, Michigan and supersedes
previous plans and precludes employee actions not in concert with the intent of this
plan, or the emergency organization created by it. Nothing in this plan shall be
construed in a manner that limits the use of good judgement and common sense in
matters not foreseen or covered by the elements of the plan or any appendices
hereto.
C. Goals
❑ To achieve the ability to effectively and economically direct, control and coordinate
emergency operations within the City of Lansing.
❑ Develop first responder capabilities.
❑ Promote and develop citizen self sufficiency.
❑ Maintain a written record ("The plan") that will provide guidance for organizational
behavior during situations of emergency or disaster.
❑ Create an atmosphere of community wide cooperation and interagency
communication to enhance disaster mitigation, preparedness, response and recovery.
City of Lansing Emergency Management Plan
C. Definitions
❑ The term "Emergency" as used in this plan means a set of circumstances or a
situation which demands immediate action to protect life, preserve public safety,
health and essential services, or protect property.
❑ The term "Disaster" as used in this plan means the situation requires all available
City resources and/or augmentation, and is beyond the capabilities of the City of
Lansing. A state of "emergency" or "disaster" may be proclaimed by the Chief
Executive Official.
II. AUTHORITIES, GUIDANCE DOCUMENTS, MUTUAL AID AGREEMENTS
A. Authorities
❑ Lansing Municipal Code Chapter 234, Emergency Management.
❑ Lansing Municipal Code, Emergency Powers of the Chief Executive Official.
❑ Lansing Municipal Code Chapter, Emergency Procurement.
❑ State of Michigan, Public Act 390 of 1976, as amended ....Michigan Emergency
Management Act
❑ Community Right to Know
❑ "Persons with Disabilities Civil Rights Act"
o Federal Law.
❑ Public Act 207
❑ Public Act 154, Part 74 - Rule 7451
❑ OSHA 29 CFR 1910.120
❑ OSHA 1910.38
❑ Public Law (PL) 81-290, Federal Civil Defense Act of 1950, as amended (50 Unites
States Code "USC" 2251 et.seq.) And Public Law 96-342, Improved Civil Defense
1980.
OPL 93-288, Disaster Relief Act of 1974, as amended (42 *1' 5121 et. seq.).
❑ PL 93-633, Hazardous Materials Transportation Act of 1974, as amended (49
"USC" 1801 et. seq.).
❑ Public Law (PL) 95-124, Earthquake Hazards Reduction Act of 1977, as amended
(42 "USC" 7701 et. seq.).
❑ PL 99-499, Superf ind Amendments and Preauthorization Act of 1986, Title III
("Sara Title III"): also known as Emergency Planning and Community Right -to -
Know Act of 1986 (42 "USC" 11001 et. seq.).
❑ PL 101-336, Americans with Disabilities Act of 1990 (42 USC 12101 et. seq.).
❑ In addition, the following guideline documents recommended by FEMA (The
Federal Emergency Management Agency) have been used for comparison and
essential component guides.
❑ FEMA Civil Preparedness Guide - "Planning Guide"
❑ FEMA EMD 201-A, "Guide for the Review of State and Local Emergency
Operations Plans."
❑ National Response Team (NRT) 1A, "Criterial for Review of Hazardous Materials
Emergency Plans."
❑ Mutual Aid Agreements (MAA)/Memorandums of Understanding (MOU). When
the resources of the City are exceeded, it will be necessary to call upon mutual aid
provided by area agencies, neighboring jurisdictions, voluntary organizations,
business and industry. Assistance may also be requested from and provided by
State and Federal agencies. * Copies of agreements are located at user agencies
and are on file in the Emergency Management O rce.
❑ This plan is supported by other plans required by the state and federal government,
and intended to provide interface with other required local, state and federal plans.
Conflicts will be dealt with on a case -by -case basis.
B. SITUATIONS
❑ Any emergency management plan must be based on potential situations that have
occurred in the past or potentially could occur for the first time in the future. While
speculation about these situations can be quite diverse across a spectrum of hazards,
a thorough investigation and research effort about Lansing shall provide direction
and priorities in the planning process.
❑ The City of Lansing has completed a Hazard Vulnerability Assessment (under
separate cover.)
❑ Emergencies and disasters have occurred in the City of Lansing and on its borders
and will undoubtedly do so again. Additionally, the City of Lansing's Hazard
City of Lansing Emergency Management Plan
Vulnerability Assessment provides information on potential hazards that threaten
the jurisdiction, including the hazard analysis requirements of Title III of the
Superfund Amendments and Reauthorization Act of 1986.
❑ Due to its location, geological features and development pattern, the City of Lansing
is vulnerable to the damaging effects of certain hazards that include, but are not
- limited to:
❑ Natural Hazards: Drought, Fire Storm, Earthquake, Extremes of Heat and Cold,
Flood, Snow Storms, Ice Storms, High Winds, Severe Thunderstorms and
Tornadoes.
❑ Human -caused Hazards: Civil Unrest or Disobedience, Energy and Fuel Shortages,
Epidemic for both humans and animals, Hazardous Materials Release, Terrorism or
Bomb Threats, Lost Persons, Air Crash, Trapped and/or Stranded People in
Dangerous Locations.
❑ Disaster response efforts are often hampered by equipment and facility damage,
communications failures, inclement weather, responder injury or death, and many
other limiting factors. In the event of an emergency or disaster that exceeds the
available resources, the public should expect and be prepared for a minimum 72
hour delay for emergency response services. (In reality, it could be longer)
C. ASSUMPTIONS
❑ General Conditions. When disasters or major emergencies occur in a community,
citizens in that community generally fall into one of three broad categories: those
directly affected through personal or family injury, death or property damage; those
indirectly affected by an interruption of the supply of basic needs; and those that are
not personally touched in any way by the situation. The guidelines in this plan were
designed to promote citizen self confidence and independence in the face of a
disaster. Following these guidelines will allow the City emergency organization to
concentrate first on helping those citizens directly affected by the disaster or
emergency.
❑ It is expected that every individual or head of household living within the City
boundaries will develop a personal or family disaster plan and maintain the essential
supplies to be self-sufficient for a minimum of 72 hours.
❑ It is also expected that neighborhood or apartment or homeowner's associations will
City of Lansing Emergency Management Plan
form disaster groups to derive maximum benefit from resources and skills available
closer to home.
❑ Businesses are expected to develop internal disaster plans that will integrate and be
compatible with City resources and this plan.
D. LIMITATIONS
❑ It is the policy of the City of Lansing that no guarantee is implied by this plan or its
supporting documents. Because City of Lansing assets and systems may be
damaged, destroyed, or overwhelmed, the City of Lansing can only endeavor to
make the best effort possible to respond based on available information, available
resources and the situation at the time.
❑ Adequate funding is needed to support this plan and its programs. The performance
of the assigned tasks and responsibilities will be dependent on appropriations and
funding to support this plan. Lack of funding may degrade the services envisioned
under this plan.
❑ Note: The inability of City Departments to carry out their responsibilities as
indicated in both the Basic Plan and Annexes due to lack of staff and funding may
lower the "emergency response threshold."
E. POLICIES
❑ In order to protect lives and property and in cooperation with other elements of the
community (e.g. business, volunteer sector, social organizations, etc.), it is the
policy of the City of Lansing to endeavor to mitigate, prepare for, respond to and
recover from all natural and human caused emergencies and disasters.
❑ It is the policy of the City of Lansing that it will take appropriate action in
accordance with this plan to mitigate any harm or hazard that may threaten citizens
or property in the City. Note: This plan is not intended to limit or restrict
initiative, judgment, or independent action required to provide appropriate and
effective emergency and disaster mitigation, preparation, response and recovery.
❑ City officials, employees or volunteers engaged in authorized response activities on
behalf of the City shall be entitled to all privileges, benefits and immunities
provided by state law and state or federal regulations for registered emergency
workers.
*Because of the nature of emergencies and disasters (they Whings away and cause
damage, interruptions and shortages of City resources), it is the policy of the City of
Lansing that citizens are encouraged to be self sufficient for a minimum of 72 hours
should an emergency or disaster occur.
❑ It is the policy of the City of Lansing to make this plan a "user friendly" document.
Accordingly, the annexes to this plan follow a consistent format and layout.
M. NONDISCRIMINATION.
❑ It is the policy of the City of Lansing that no services will be denied on the basis of race,
color, national origin, religion, sex, age, or disability, and no special treatment will be
extended to any person or group in an emergency or disaster over and above what
normally would be expected in the way of municipal services. Municipal activities
pursuant to the Federal/State Agreement for major disaster recovery will be carried out
in accordance with Title 44, Code of Federal Regulations (CFR). Section 205.16. -
Nondiscrimination. Federal disaster assistance is conditional on full compliance with
this rule.
IV. FUTURE REVISION AND SUPPORTING DOCUMENTS
❑ Volunteer Program and Registration.
a Emergency Coordination Center Procedures Manual Use and Reference:
❑ Incident Command System Forms and Reporting Procedure Guidance.
❑ Damage Assessment Forms and Training Guidance.
ORGANIZATION AND RESPONSIBILITIES
I. ORGANIZATION
A. Municipal Organization.
❑ The City of Lansing operates under a strong -Chief Executive Official form of
government. The elected, part-time City Council is the legislative body; its
members are the community's policy makers. The Chief Executive Official, elected
to a four-year term, is the full-time administrative head of city government.
❑ The Council consists of eight non -partisan members, elected every two years to
staggered four-year terms. There is a representative from each of the City's four
wards and four at -large members. The primary responsibility of the City Council is
to establish general direction for the City and to provide the resources and guidance
necessary to carry out City Council policy.
❑ The Mayor is the Chief Elected Official, serves as the professional administrator of
the City and is responsible for coordinating all day-to-day municipal operations and
City of Lansing Emergency Management Plan
administration, including personnel and labor relations, preparation and
administration of the budget, intergovernmental relations, and generally organizing
and implementing the City Council's policies. The Mayor is responsible for
appointing a professional staff of department heads to help manage the organization.
B. Emergency Organization.
❑ City of Lansing Municipal Code Chapter 234 establishes the City's emergency
management function. It provides for the Office of Emergency Management within
the Fire Department. The Fire Chief is the Director of Emergency Management and
is directly responsible to the Chief Executive Official for the organization,
administration and operation of the emergency management program. All officers
and employees of the City of Lansing are a part of the emergency management
program and have responsibility to carry out tasks and functions during a disaster or
major emergency in Lansing.
C. Incident Command System.
❑ The Emergency Management Plan (EMP) formalizes the Incident Command
System and organizational structure in the City of Lansing. The EMP uses a
management system widely known as the Incident Command System (ICS). The
ICS provides an organizational structure capable of responding to all levels of
emergencies from simple to complex. It also provides the flexibility to respond to
an incident as it escalates in severity.
❑ The purpose of the ICS is to:
➢ Provide an organizational structure that can grow rapidly in response to the
requirements of the emergency;
➢ Provide the Incident Commander with the control necessary to direct and
coordinate all operations and all agencies responding to the incident;
➢ Assign employees with reasonable expertise and training to critical functions
without loss of precious time;
➢ Activate only those positions needed to manage a particular incident or level of
incident; and
➢ Promote proper span of control and unity of command.
❑ The organizational structure of the ICS may not resemble the day-to-day
organization of the city. Employees may report to other employees to whom they
do not usually have a reporting relationship. Furthermore, as the severity of the
incident increases, assignments may change in the ICS organizational structure.
City of Lansing Emergency Management Plan
This means that an employee's position in the ICS may change during the course of
a single incident.
D. City of Lansing Emergency/Disaster Planning.
❑ The City of Lansing Municipal Code Chapter 234 states that each
department/agency shall appoint an emergency management liaison who shall
coordinate the emergency management activities of their department/agency and act
as a liaison between his/her department/agency and EMD on all matters pertaining
to emergency management. Each liaison is responsible for preparing and
continuously updating an annex to the City of Lansing Emergency Management
Plan, formulating training issues, participating in periodic exercises, developing
internal SOG's, and providing for the protection of vital records. The Policy
Grout) shall be made up of the Mayor, the Mayor's Executive Assistants, and the
executive heads of Finance, Fire, Parks and Recreation, Planning and
Neighborhood Development, Police, Public Service, Board of Water and Light,
Law, Personnel and Training, Human Relations and Community Services, and
Management Services. This Policy Group will formulate emergency management
policy recommendations for the Chief Executive Official and serve as the overall
City evaluation and monitoring group for threshold activation and implementation
of emergency/disaster policy and operational response levels.
II. RESPONSIBILITIES
A. General (All City of Lansing Departments/Agencies.)
❑ Create an emergency management organization within their department and develop
procedures, instructions and policy in accordance with the provisions of this plan.
Preparation activities should include:
❑ Establishing departmental and individual responsibilities (as indicated in this plan);
i.e. identify emergency tasks.
❑ Working with other municipal departments to enhance. cooperation and
coordination, and eliminate redundancy. Departments having shared
responsibilities should work to complement each other.
❑ Establishing education and training programs so that each division, section, and
employee will know exactly where, when and how to respond.
❑ Developing site specific plans for department facilities as necessary.
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City of Lansing Emergency Management Plan
❑ Training staff and volunteer to perform emergency tasks.
❑ Identifying, categorizing and inventorying all available departmental resources.
❑ Developing procedures for mobilizing and employing additional resources.
❑ Developing and implementing policies, procedures, and instructions as appropriate
to an emergency incident, to include:
❑ Provide for 24-hour contact in the event of plan implementation.
❑ Provide up-to-date emergency contact information to the Office of Emergency
Management.
❑ Ensure direct communications to the Emergency Coordination Center (ECC.)
❑ Review and updating of policies, procedures and instructions.
❑ Identify by position, a primary and two alternates to fill each emergency
organization position required by the Direction and Control Annex.
❑ Fill positions in the emergency organization as requested by the ECC Command or
ECC Logistics Chief, acting in accordance with this plan.
B. Specific Responsibilities (by agency/organization):
NOTE: Specific responsibilities for non -municipal organizations reflect services provided
by these organizations either as a normal function or under agreement/ understanding
with the City of Lansing.
1. Human Relations and Community Services
❑ Assumes primary responsibility for management, planning and assistance
related to special populations within the City to include the disabled,
handicapped, elderly, critical care and non-English speaking populations
❑ Staffs the "Food /Shelter Services" position as primary or alternate for shift
changes in the ECC.
❑ Provides for the registration, recruitment, recall, mobilization and
demobilization of volunteers during disaster or major emergencies.
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City of Lansing Emergency Management Plan
❑ Provides staff assistance, support and coordination in conjunction with the Red '
Cross, and Emergency Management Division for Mass Care and Individual
Assistance to include management and distribution of food and water stocks
along with other essential commodities within the City. (also includes feeding
facilities, medical and nursing aid, sanitation, medicine distribution, social and
counseling services and distribution of donated goods). .
❑ Director serves as an active member of the Policy Group for decision making
and policy formulation for the City.
2. Regional Amateur Civil Emergency Services (RACES)
❑ Assists with Emergency Coordinating Center (ECC) communications.
❑ Assists with damage assessment.
❑ Provides communications linkages between the ECC and emergency incident
sites, shelters, fire stations and other critical locations as directed.
3. American Red Cross (ARC)
❑ Provides emergency shelter.
❑ Provides food, clothing, housing, household furnishings, medical, bedding and
linens, occupational and educational supplies and other necessities to disaster
victims.
❑ Provides health and welfare inquiry services.
❑ Provides mobile canteen service to both victims and emergency service
workers.
❑ Provides disaster damage assessments/ information (for Red Cross use.)
4. Chamber of Commerce - Lansing
❑ Encourage member businesses and organizations to prepare for emergency
response.
❑ Utilize chamber communications, if feasible, to work with chamber member
businesses and organizations.
-City of Lansing Emergency Management Plan
❑ Provide a chamber liaison to work with the ECC when needed.
5. City Attorney
❑ Provides direct counsel to the Chief Executive Official and is a representative to
the Policy Group, or Emergency Coordinating Center as requested.
❑ Drafts and/or reviews emergency proclamations, agreements, contracts, and
disaster related documents.
❑ Provides direct -legal advice to city departments.
❑ Coordinates with the American Bar Association and the Michigan State Bar
Association to provide "pro bono" attorneys to assist individuals during major
w emergencies and disasters.
6. City Clerk
❑ Records Emergency/Disaster declarations.
❑ Secures vital records.
7. Mayor/Chief Executive Official
❑ Provides for overall direction, control and coordination of all emergency
functions undertaken by the City as identified by this document.
❑ Serves as oversight and policy focus for the citizens of Lansing.
❑ Ensures that the City of Lansing continues to function administratively.
❑ Adopts emergency ordinances and/or resolutions.
❑ Proclaims/ administers, a "State of Emergency" when necessary.
❑ Issues emergency rules and proclamations, have the force of law during
proclaimed emergency periods.
❑ Establishes clear lines of succession in all aspects of City responsibilities and
functions.
OFinance Department
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❑ Director (or designee) serves as the Emergency Coordinating Center (ECC)
Finance Section Chief during designated major emergencies'or disasters.
❑ Director serves as an active member of the Policy Group for decision making
and policy formulation for the City.
❑ Staffs the Time, Procurement, Compensation, and Costs Units in the ECC when
fully activated.
❑ Provides support and staffing assistance in collecting, collating, posting and
evaluating disaster information gathered in the field from damage assessment
teams (i.e. Response and Recovery Operations Reports.)
❑ Sets up projects, and establishes and maintains a single cost center system
whereby emergency/disaster costs are identified and accumulated for state and
federal reimbursements.
❑ Coordinates with banks to establish and maintain a system to meet payroll and
other payment obligations during emergencies and disasters.
❑ During the recovery phase of a disaster or major emergency, provides direct
support to the Emergency Management Division and Department of Planning
and Neighborhood Development in the compilation of damage assessment, and
preparation of documents being submitted to state and federal agencies as well
as assisting to establish Disaster Assistance Centers.
❑ Provides a staff liaison for ongoing disaster planning activities.
❑ Ensures the preservation of current and historical computer records and data.
❑ Secures vital records.
9. Fire/Emergency Management Director
❑ Fire Chief/Emergency Management Director (or designee) normally functions
as the ECC Command in an Unified Command System during designated major
emergencies or disasters.
❑ Fire Chief/Emergency Management Director serves as an active member of the
Policy Group for decision making and policy formulation for the City.
❑ Staffs the "Operations and Planning Section Chief' positions in the ECC.
❑ Staffs the "Fire Branch" within the ECC "Operations Section."
❑ Provides suppression and control of fires.
❑ Provides emergency medical services and pre -hospital care to injured persons.
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❑ Conducts light and heavy rescue operations commensurate with staff training
and experience.
❑ Provides initial response to and size up of hazardous materials incidents, and
coordinates with proper outside authorities for assistance if necessary.
❑ Provides Critical Incident Stress Debriefing teams.
❑ Develops and maintains the City of Lansing's Comprehensive Emergency
Management Plan.
❑ Prepares Emergency Proclamations for the Mayor.
❑ Coordinates requests for emergency assistance.
❑ Provides emergency preparedness information for City staff and workers.
❑ Develops and presents emergency training programs.
❑ Provides overall direction and coordination for the City's effort to minimize the
effects of disaster within the jurisdiction (i.e. mitigation).
❑ Provides support for Emergency Alert System (EAS) announcements relevant
to Lansing.
❑ Maintains liaison and coordination with neighboring communities and the
Emergency Management offices of Ingham, Eaton, and Clinton Counties.
❑ Provides management oversight, support and direction for emergency
preparedness education and training.
❑ Provides the coordination point for the City in collecting, collating, posting and
evaluating disaster information gathered in the field from damage assessment
teams (i.e. Response and Recovery Operations Reports.)
❑ Provides planning and coordination assistance for the functions of evacuation,
in -place sheltering and transport of citizens should the need arise to move
citizens to safer locations during disaster or major emergency.
❑ Provides planning and coordination assistance to insure continuity of
government and clear lines of succession in all aspects of City responsibilities
City of Lansing Emergency. Management Plan
and functions.
❑ Provides planning, coordination and direct assistance to maintain an emergency
public information capability that utilizes all available communications media.
❑ Provides coordination for effective utilization, prioritization, and conservation
of available local resources (i.e. action planning through the use of expected .
requirements, inventories, mutual aid and donated goods, etc.)
❑ Provides coordination and overall planning oversight for the effective
utilization of all available transportation resources and systems that could be
used in the event of a disaster or major emergency.
❑ Provides coordination and direct planning assistance in conjunction with the
Red Cross, Parks and Recreation Department, for Mass Care and Individual
Assistance to include management and distribution of food and water stocks
along with other essential commodities within the City. (also includes feeding
facilities, medical and nursing aid, sanitation, medicine distribution, social and
counseling services and distribution of donated goods).
❑ Provides for planning, assistance and coordination in conjunction with the
Police Department for the effective use of any military assistance to civil
authority that may be requested or needed in the event of a major emergency or
disaster.
❑ Provides coordination and planning for the effective utilization of available
electric power, water resources, natural gas and petroleum products etc. to meet
essential needs in the City during a disaster or major emergency (i.e. priority
restoration of utilities affected by disaster).
❑ During the recovery phase of a disaster or major emergency, provides a central
point of coordination and assistance in the compilation of damage assessment,
restoring the community back to normal and preparation of documents being
submitted to state and federal agencies as well as establishing Disaster
Assistance Centers
❑ Provides coordination among local, state, federal, private and volunteer
organizations.
❑ Maintains the City of Lansing Emergency Coordination Center (ECC.)
9 Ameritech
❑ Establishes and maintains contact the "Service Branch" in the Emergency
Coordination Center (ECC).
❑ Restores and maintains telecommunications service throughout their service
area in coordination with the ECC.
❑ Supports the City of Lansing emergency response efforts, and the restoration
and maintenance of telephone communications in coordination with the
Emergency Coordination Center (ECC)
❑ Operates a 24 hour trouble reporting center.
❑ Maintains an emergency plan and a listing of contract resources for mobile
support and service restoration.
11. Hospitals and Medical Centers
(Note: Includes Ingham Regional Medical Centers, Sparrow Hospital, St.
Lawrence Hospital, BCN Health Central,—)
❑ Participates and coordinates through the radio Hospital Net.
❑ Provide basic and advanced medical care.
❑ Resupply field units with consumable medical supplies.
❑ Make assessments of hospital or medical center capabilities and damages.
❑ Mobilize staff to provide teams to respond to field treatment and triage sites.
❑ Assists in blood procurement for community and special needs.
12. Lansing Area Chamber of Commerce
❑ Supports efforts and resources management in recovery.
13. Lansing School District
❑ Initial emergency response activities include: safety of students; reuniting
students and parents/guardians; damage assessment; mitigating damages.
❑ Provide certain District resources, if available, to the City, such as buses,
nursing services, food services, counseling, maintenance/ custodial services,
and facilities.
❑ By agreement with the American Red Cross, provides school facilities for
shelter and feeding.
0 ❑ Provides situation reports to the Emergency Coordin*n Center(ECC) from
field observations of bus drivers and other school personnel.
❑ Provides a representative in the ECC when necessary.
14. Medical Examiner - County
❑ Provides for the identification, storage, and disposition of the deceased during
and just after any mass casualty situation, disaster or major emergency event
15. Parks and Recreation Department
❑ The Parks and Recreation Director serves as an active member of the Policy
Group for decision making and policy formulation for the City.
❑ Staffs the Logistics Section "Section Chief and Support Branch Director"
positions in the ECC.
❑ Staffs the "Facilities and Morgue Unit Leader" positions in the Support Branch
as primary or alternate for shift changes in the ECC.
❑ Provides for the coordination and logistical support to Lansing Police and the
County.Medical Examiner for body identification, including designating and
setting up of temporary morgue sites during and just after mass casualty
situations.
❑ Provides staffing assistance and equipment resources to Public Services for
emergency assignment and field allocation of needed Parks Department
resources
❑ Provides staff assistance and support for the effective utilization of all available
logistical support that could be used in the event of a disaster or major
emergency (i.e. tables, chairs, tents, trash containers, trailers, sump pumps,
etc..)
❑ Provides staff assistance and support for coordinating hazard mitigation
activities throughout the jurisdiction that prevent or minimize the effects of a
disaster or hazardous situation.
❑ Assumes support responsibility for management, planning and assistance
related to special populations within the City to include the disabled,
handicapped, elderly, critical care and non-English speaking populations.
❑ Provides a staff representative for ongoing disaster planning activities.
16. Planning and Neighborhood Development
❑ Staffs the "Situation Status" and "Recovery Units" in the "Planning Section"
during ECC activation and operation.
City of Lansing Emergency Management Plan
❑ Provides staff assistance and support in collecting, posting, evaluating and
prioritizing disaster information gathered in the field from damage assessment
teams (i.e. Response and Recovery Operations Reports.
❑ Assumes lead responsibility for damage assessment (inspections) of buildings,
structures, and facilities for structural safety and integrity as wellasprovides
staff assistance for coordination of temporary repairs and upgrading or
demolition of unsafe structures.
❑ Provides support to the shelter function by assessing the serviceability and
usefulness of potential shelters within the community.
❑ Provides staff support for damage assessments, e.g. determining the
geographical and monetary extent of damage to public and private property.
❑ Provides staff assistance in support of planning for special populations within
the City.
❑ Coordinates issues pertaining to permits and temporary building code variances
as per City policy during recovery and restoration phases of disaster or major
emergency.
❑ Provides staff assistance for coordinating hazard mitigation activities as they
relate to land use, resource management, enforcement of codes, the inspection
process and the issuing of permits.
❑ Provides a staff liaison for ongoing disaster planning activities.
❑ Notifies ECC if life safety issues arise that relate to structures or buildings
within the City.
❑ Assists Emergency Management in providing for effective utilization,
prioritization, and conservation of available local resources (i.e. action planning
through the use of expected requirements, inventories, mutual aid and donated
goods etc.).
❑ Provides planning and support to Police and Emergency Management for the
functions of evacuation, in -place sheltering and transport of citizens should the
need arise to move citizens to safer locations during disaster or major
emergency.
.. City of Lansing Emergency Management Plan
❑ Coordinates issues pertaining to planning and zoning code issues as per city
policy during recovery and restoration phases of a disaster or major emergency.
❑ During the recovery phase, provides land use and policy planning services.
❑ Acts as the lead in conjunction with other departments for coordinating hazard
mitigation activities as they relate to land use planning, resource management,
enforcement of codes, the inspection process and the issuing of permits related
to zoning etc.
❑ Assists and supports the function of emergency public information as needed.
❑ Assumes support responsibility to Human Relations and Community Service
for management, planning and assistance related to special populations within
the City to include the disabled, handicapped, elderly,, critical care and
non-English speaking populations.
o Provides barricades, signs and staff assistance to establish traffic patterns and
control points along with debris clearance and transport capability for
equipment and supplies.
❑ Director serves as an active member of the Policy Group for decision making
and policy formulation for the City.
17. Lansing Police Department
❑ Police Chief (or designee) can function as the Emergency Coordination Center
(ECC) Command in an Unified Command during predesignated major
emergencies or disasters.
❑ Police Chief serves as an active member of the Policy Group for decision
making and policy formulation for the City.
❑ Staffs both the "Operations and Planning Section Chief positions in the ECC.
❑ Staffs the "Law Enforcement" Branch of the "Operations Section" in the ECC.
❑ Provides security at the ECC and other key City of Lansing facilities.
❑ Coordinates all law enforcement activities in the affected area(s) to include
maintenance of law and order; crowd control; traffic control; and curfew
City of Lansing Emergency Management Plan
enforcement if established.
❑ Plans, orders and conducts evacuations when necessary to save lives and
property.
❑ Provides support to emergency response activities to include: coordination of
search and rescue operations; damage assessment; mobile units for public
address warning.
o Advises ECC on need for curfews, area closures, and other considerations.
❑ Provides Crisis Incident Stress Debriefing teams.
❑ Provides a staff liaison for ongoing disaster planning activities.
❑ Provides coordination for Emergency Alert System (EAS) announcements
relevant to Lansing.
❑ Establishes and maintains mutual aid agreements and/or memorandums of
understanding with public and private businesses and agencies.
18. Public Service - Lansing
❑ The Public Service Director (or designee) will function in the Emergency
Coordination Center (ECC) Unified Command during designated major
emergencies or disasters.
❑ The Public Service Director serves as an active member of the Policy Group for
decision making and policy formulation for the City.
❑ Staffs the "Operations, Planning and Logistics Section Chief' positions as
primary or alternate for shift changes in the ECC.
❑ Staffs the "Public Service Branch" within the ECC "Operations Section."
❑ Coordinates with the Building Department to provide damage assessment of
buildings, structures, and facilities for safety and integrity.
❑ Provides "windshield survey" damage inspection and needs assessment surveys
in specified areas of the City.
❑ Provides engineering support, emergency construction and demolition, lifting
City of Lansing Emergency Management Plan
capability, staff assistance and technical advice in support of Fire Department
and Police operations in light and heavy urban rescue.
❑ Supervises and coordinates outside assistance resources, including volunteers
that have been requested for repair and restoration of utilities and services
within the City.
❑ Provides supervision for Parks field employees reassigned to Public Service for
the purposes of disaster/emergency response.
❑ Implements and enforces water conservation programs to conserve dwindling
supplies up to and including rationing and curtailment of specific water related
activities (i.e. washing of cars, irrigation of yards, etc.), if necessary.
❑ Establishes priority assessment, repair, restoration and purification of water
sources throughout the City in coordination with other water utility
organizations in the surrounding greater Lansing area.
❑ Notifies the City Emergency Management Division and the County Department
of Health and Human Relations and Community Services Dept. in the event of
extended water, sewer or electrical system failure.
❑ Establishes priority assessment, repair, and restoration of other utility services
throughout the City to include sewer and storm drain service, sanitation
facilities and other utility service in coordination with the Board of Water and
Light and Consumers Energy Co.
❑ Provides a staff liaison for ongoing disaster planning activities.
❑ Establishes and maintains mutual aid agreements and/or memorandums of
understanding with public and private businesses.
❑ Provides staff assistance, support and coordination in conjunction with the Red
Cross, and Emergency Management Division for Mass Care and Individual
Assistance to include management and distribution of food and water stocks
along with other essential commodities within the City. (also includes feeding
facilities, medical and nursing aid, sanitation, medicine distribution, social and
counseling services and distribution of donated goods).
❑ Provides for the clean up and proper disposal of debris.
19. Board of Water and Light
City of Lansing Emergency Management Plan
4
❑ The Board of Water And Light Director (or designee) will function in the
Emergency Coordination Center (ECC) Unified Command during designated
major emergencies or disasters.
❑ Establishes and maintains contact with the "Services Branch" in the Emergency
Coordinating Center and sends a representative to the ECC if requested.
❑ Notifies the Division. of Emergency Management and the County Health
Department in the event of extended utility failure.
❑ Maintains an emergency plan and a listing of mutual aid resources.
❑ Restores and maintains electric service throughout their service area in
coordination with the ECC.
❑ Supports the City of Lansing emergency response efforts as resources are
available and requested by the ECC.
❑ Coordinates public information releases with the ECC and City Information
Center.
20. Consumers Energy
❑ Establishes and maintains contact with the "Service Branch" in the Emergency
Coordinating Center and sends a representative to the ECC if requested.
o Immediately notifies the Lansing Division of Emergency Management and
County Human Services in the event of extended natural gas failure.
❑ Coordinates public information releases with the ECC Information Officer and
the ECC.
❑ Maintains an emergency plan and a listing of mutual aid resources.
❑ Restores and maintains natural gas service throughout their service area in
coordination with the ECC.
❑ Supports the City of Lansing emergency response efforts as requested by the
ECC if resources and manpower are available.
City of Lansing Emergency Management Plan
III. CONCEPT OF OPERATIONS
❑ It is Lansing City policy to support mitigation activities that eliminate or reduce damages
caused by disaster or emergency situations. Since mitigation efforts will not eliminate
all disaster or hazardous situations, the City of Lansing shall endeavor to be as prepared
as possible to respond to all situations of an emergency or disaster nature.
❑ Disaster and major emergency response requires the flexibility to improvise in difficult
problem solving situations. City of Lansing departments are expected to use their
judgment and common sense to carry out the responsibilities outlined in this plan, and to
do so in a coordinated manner with all departmental efforts.
A. GENERAL
❑ The City of Lansing Office of Emergency Management function was established in
accordance with City of Lansing Municipal Code Chapter 234. The Emergency
Management office is located in the basement of Fire Station #8 at 815 Marshall
Street. The Division of Emergency Management is the focal point for emergency
planning in the City and the Director is the Lansing Fire Chief. The ECC is also
located in the basement of #8 Fire Station, and serves as the nerve center and
central data collection point for the City during emergency operations. Emergency
Management responsibilities in Lansing extend beyond the Division to all municipal
government departments and ultimately, to each individual citizen in the
community. Preparedness and response capability is a community wide
responsibility and it is the City's policy to foster that philosophy at all levels.
❑ Line of succession to the Emergency Management Director is determined by the
Chief Executive Official. During the Director's (Fire Chiefls) absence the line of
succession will be the Police Chief, Assistant Fire Chief, and then the Assistant
Police Chief.
B. Citizen and Government Roles.
❑ Basic responsibility for emergency planning and response lies with individuals and
heads of households. This is consistent with current government constitutional
policies that advocate maximum self-government. When individuals and families
cannot respond effectively in Lansing, a City emergency exists. City officials will
implement their jurisdiction's and/or department's standing emergency procedures,
instructions and policies to alleviate the emergency, relieve suffering and protect
lives, property and resources. Pre-existing mutual aid agreements between the
various government jurisdictions within and adjacent to City boundaries may be
invoked as appropriate. The Chief Executive Official may declare a civil
�1 •
City of Lansing Emergency Management Plan
emergency under Lansing Municipal Code to expedite access to local resources
needed to cope with the situation. If the needed response exceeds these local
capabilities, a disaster has occurred. The Mayor may declare a disaster. He or she
may further ask for a gubernatorial declaration and state assistance. The Governor,
in turn has the option of asking for Federal aid when it appears that.the combined
resources of Municipal, other local, and State agencies will be inadequate.
C. Relationship Between Emergency and Normal Functions.
❑ Responding to emergency situations is the day-to-day function of several City
departments such as Lansing Police and Fire. While the routine functions of
most city departments are not of an emergency nature, pursuant to Lansing
Municipal Code, the City will "create an emergency management plan to
provide for coordination of the City of Lansing's Emergency Management with
other government programs." This entails a day-to-day obligation to assess the
impact of human caused or natural disaster situations. It requires monitoring
conditions and analyzing information that could signal the onset of one of these
events. Disasters will require city departments to perform extraordinary
functions at times. In these situations, every attempt will be made to preserve
organizational integrity and assign tasks which parallel normal functions.
However, it may be necessary to draw on people's basic capacities and use
them in areas of greatest need. Day-to-day functions that do not contribute
directly to the emergency operation may be suspended throughout the City for
the duration of the situation. Efforts that would normally be required to
perform those functions may be redirected to accomplish emergency or disaster
related tasks.
IV. EMERGENCY MANAGEMENT PHASES
❑ Emergency management at all levels consists of four well established phases. City of
Lansing departments will meet their responsibilities to protect life and property in the
City by considering their roles in each of the following phases.
A. Mitigation.
❑ Actions accomplished before an event to prevent it, reduce its effects or change
people's reactions, save lives and are the most cost effective. "The most effective
disaster response is the one that didn't have to occur!" City departments will
enforce all public safety mandates of the Lansing Municipal Code to include land
use management and building and fire codes, and will recommend to the Mayor,
legal action required to improve the readiness of the community.
City of Lansing Emergency Management Plan
B. Preparedness.
❑ City departments shall remain vigilant to crises within their areas of
responsibility. City emergency service departments shall prepare for
emergencies and disasters by developing detailed standing procedures,
instructions and policies to enable first responders to accomplish the tasks
normally expected of them. All City departments shall prepare for emergencies
and disasters by developing detailed procedures, instructions and policies to
accomplish the extraordinary tasks necessary to integrate the department's total
capabilities into the City's disaster response. All procedures, instructions and
policies must compliment this plan. City departments shall ensure that their
employees are trained to implement emergency and disaster procedures and
instructions. Departments shall validate their level of emergency readiness
through internal drills and participation in emergency management exercises.
Other governmental jurisdictions outside the City boundaries shall also be
encouraged to participate in these exercises. Exercise results shall be
documented and used in continuous planning effort to improve the City's
emergency readiness posture. This joint, continuous planning endeavor will
culminate in revisions to this plan in the constant attempt to achieve a higher
state of readiness for any emergency or disaster situation.
❑ Preparedness consists of almost any pre -event action which is assured to
improve the safety and effectiveness of disaster or emergency response.
Preparedness consists of those activities that have the potential to save lives,
lessen property damage and increase individual and community control over the
subsequent life or property threatening occurrences.
C. Response.
❑ The active use of resources to address the immediate and short-term effects of
an emergency or disaster constitutes the response phase. This phase is the main
focus of emergency and disaster procedures, instructions, mutual -aid
agreements, and this plan. The Emergency Management Plan and other
response procedures and checklists are designed to minimize loss of life, curtail
suffering and property damage and speed recovery and restoration to pre -
incident status. They include initial damage assessment, emergency and short
term medical care, and the return of vital life-support systems to minimum
operating standards. When any city department receives information about a
potential emergency or disaster, it will conduct an initial assessment, determine
the need to alert others, and set in motion appropriate actions to reduce risk and
potential impacts. Emergency response activities will be as described in
departmental procedures, instructions and policies and may involve activating
City of Lansing Emergency Management Plan
the Emergency Coordinating Center (ECC) for coordination of support. City
departments will support first responders by providing warnings and emergency
public information (through the Emergency Alert System - EAS) and helping to
save lives and property, by supplying basic human needs, maintaining or
restoring essential services, and protecting vital resources. Responses to
declared emergencies and disasters will be guided by this plan.
D. Recovery.
❑ Disaster and emergency recovery efforts are focused at returning the*
community to normal pre -incident status. These efforts involve detailed
damage assessments and compilation of cost figures for insurance and Federal
reimbursement, complete restoration of vital life-support and service industry
systems, alternative financial assistance and long-term medical care. There is
no definite point at which response ends and recovery begins. However, most
recovery efforts will occur after the emergency organizations is deactivated and
city departments have returned to normal operation. Much of what is termed
recovery efforts are usually integrated into day-to-day functions throughout the
City.
V. JURISDICTIONAL RELATIONSHIPS
❑ It is expected that agents of each government jurisdiction within the City boundaries will
manage the application of disaster resources within their jurisdictional area. Mutual -aid
and disaster declarations serve to make additional resources available to an affected
jurisdiction. However, mutual -aid, and State and Federal assistance will have no affect
on jurisdictional prerogatives.
VI. DEPARTMENTAL INITIAL RESPONSE TACTICAL GUIDANCE AND POLICY
Note: It is the City of Lansing's policy that all departments and subdivisions maintain
procedures, instructions and policies as set forth in this Basic Plan and they shall ensure
their emergency activation procedures conform to the following:
A. City of Lansing Departmental
Initial Response Tactical Guidance and Policy
❑ Tactical operations of field response resources are expected to be managed by the
respective departments and their divisions. Controlling their personnel and
resources shall be in accordance with their departmental procedures, instructions
and policies. City of Lansing departments, divisions and/or agencies are directed to
City of Lansing Emergency Management Plan
include the following in their "standing orders" to their personnel:
1. Situation Status. General information to be reported from the field (incident sites)
should include:
➢ What has happened?
➢ What can be done about it?
➢ What is needed?
➢ Should the ECC be activated? (partial or full?)
NOTE: Recommendation should be made to the Emergency Management Director
2. Resource Status. Additionally, immediate, specific information should include the
status of the primary emergency service department on -scene and/or en route.
➢ Personnel.
➢ Equipment.
➢ Vehicles.
➢ Communications capabilities.
IMPORTANT: City of Lansing managers and supervisors are expected to report this
information (above) and information on damages, and tasks to be done (if applicable) to the
Emergency Management Division, Lansing Fire Department and/or the ECC by whatever means
possible.
3. Accountability of Personnel. As soon as possible, all City departments shall do a
"roll call" of field units to determine status.
4. Damage Survey Information. On duty personnel in the field shall evaluate their
own condition and situation, and if possible, evaluate their surroundings by making
a quick "windshield survey" of their area. Communicate this information to
dispatch or ECC by radio or telephone.
5. Communications If a unit is unable to communicate with their command or
dispatch, they should:
City of Lansing Emergency Management Plan
➢ Attempt to contact other mobile units in person or by radio.
➢ Contact the ECC, if activated, by radio or telephone.
➢ Contact appropriate personnel within their department or report to
predesignated location for staging or operational assignment.
6. Personnel Response. If required, off -duty personnel shall be recalled to duty
through normal methods or by the department's emergency call back procedure, or
by instituting an emergency call back. If it is apparent that a major disaster has
occurred that is disrupting normal communications channels, off -duty personnel are
instructed to respond as described in labor contracts, individual department
directives or individual agreements between employee and employer.
➢ Detailed response instructions and action checklists shall be found within each
department's response plans and procedures, and the Emergency Coordination
Center Standard Operating Guidelines.
Note: City employees living in areas impacted by a disaster shall first attend to personal
family needs, and then report to work locations predesignated in their department's Standing
Operating Guidelines for emergency and disaster incidents. Employees are encouraged to make
provisions ahead of time for the safety and well-being of their families.
7. Mutual Aid - External. (Agreements with entities outside of the City.) It is the
policy of the City of Lansing that City personnel sent to assist other jurisdictions
shall maintain their own supervision and chain of command. They will accept
mission assignments through a supervisor who will coordinate with the command
structure of the requesting agency. It is anticipated that other jurisdiction's
personnel who respond to requests for assistance from Lansing departments will
operate the same way.
8. Public Information. The various City of Lansing department information officers
may act as spokespersons for their department, but must take direction and
coordinate with the ECC Public Information Section.
Other Issues
➢ The Incident Command System (ICS), as described in the Direction and Control Annex,
will be used to manage incident sites. The person in charge of an incident site is
identified as the "Incident Commander." The ICS structure will also be used to manage
ECC operations. The person in charge of the ECC is identified as the "ECC Command."
➢ At the incident site, if the "incident command" function is transferred to another person,
City of Lansing Emergency Management Plan
department or agency, there must be both a formal declaration that the `incident
command ` is being transferred, and a formal acceptance by the person/agency assuming
"incident command."
➢ All City departments and divisions will track and compile documentation of their
disaster costs for potential reimbursement from State or Federal disaster assistance.
ADMINISTRATION AND LOGISTICS
I. ADMINISTRATION AND LOGISTICS
A. GENERAL
❑ In the face of an emergency or disaster, other administrative procedures may have to
be suspended, relaxed, or made optional in the interest of protecting life or property.
Pursuant to Lansing Municipal Code, Emergency Powers, departments are
authorized to take necessary and prudent actions in response to disaster and
emergency incidents.
❑ It is Lansing City policy that City departments identify personnel to be responsible
for documentation of disaster costs and establish or utilize existing administrative
methods to keep accurate records separating disaster operational expenditures from
day to day expenditures. During a disaster or emergency operations, personnel from
the Finance Department may work from the ECC to provide guidance and
instructions to City departments on appropriate record keeping.
B. ADMINISTRATIVE PROCEDURES
❑ Administrative procedures and paperwork must facilitate, and not detract from,
operations to carry out emergency and disaster response actions. Normal
procedures, which do not interfere with timely accomplishment of emergency
tasks, will be used and may be referenced (but not restated) in this plan. Those
emergency administrative procedures which depart from "business as usual"
will be described in detail through department specific procedures, instructions
and policies, and may also be referenced in this plan.
❑ A record of all purchases and supporting documentation shall be reported to the
Finance Department within 48 hours by the Department Director or his/her
representative. A complete and accurate record of all purchases, all properties
City of Lansing Emergency Management Plan
commandeered to save lives and property, and an inventory of all supplies and
equipment purchased in support of the emergency or disaster response shall be
maintained by the Finance Section of the ECC.
❑ Repair and restoration of damaged facilities may require an environmental
impact assessment prior to final project approval. This will be in compliance
with applicable local, state and federal regulations. Departments will coordinate
a disaster permit process with appropriate authorities where applicable.
C. LOGISTICS
❑ Agencies responding to emergencies and disasters will first use their available
resources. When this plan is implemented, the Logistics Section described in
the Direction and Control Annex and the ECC/SOG, will become the focal
point for procurement, distribution and replacement of personnel, equipment
and supplies. The Logistics Section will also provide services and equipment
maintenance beyond the integral capabilities of elements of the emergency
organization. Scarce resources will be allocated according to established
priorities and objectives of the Incident Commander.
❑ The Logistics function is needed to support field operations, Emergency
Coordinating Center functions and direct assistance to disaster victims and their
families.
❑_ It is the City of Lansing's policy that each department/division keep an updated
inventory of its personnel, 'facilities and equipmentresources as part of their
procedures, instructions and policies that deal with emergency and disaster
situations.
ATTACHMENTS
Attachment 1 - The Emergency Management "Flowchart"
Attachment 2 - The Disaster Declaration Process
Attachment 3 - Functional Responsibilities Chart
•
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Attachment #1
Emergency Management "Flowchart"
City of Lansing Emergency Management Plan
LANSING EMERGENCY COORDINATION CENTER
EXECUTIVE / POLICY GROUP
City of Lansing Mayor
City Council President
Mayor's Cabinet
City Attorney
Department Heads
Advisors
JOINT PUBLIC INFORMATION
Fire Dept PIO
Police Dept PIO
LBWL Director of Communications
Mayor's Media Liaison
PLANNING SECTION
SECTION CHIEF
A/C Fire Administration
A/C Police Staff Services
P.S. City Engineer
RESOURCE STATUS UNIT LDR.
Chief of Fire Training
A/C Police Staff Services
P.S. Ass't City Engineer
SITUATION & DAMAGE ASSESS. STATUS
Building Safety Manager
Chief Plan Analyst
Chief Building Inspector
DEMOBILIZATION UNIT LDR.
Fire Battalion Chief
Administrative Services Captain
P.S. Ass't City Engineer
RECOVERY UNIT LDR.
Assistant Transportation Engineer
Planning Manager
Zoning Administrator
HUMAN SERVICES
Equal Opportunity Specialist
UNIFIED COMMAND TEAM
TEAM LEADER LANSING POLICE
LANSING FIRE Police Chief
Fire Chief / E.M. Director A/C Police Field Services
A/C Fire Operations A/C Police Staff Services
A/C Fire Administration
PUBLIC SERVICE DEPT. BOARD OF WATER & LIGHT
Public Service Director General Manager
P.S.Deputy Director Dir. of Special Projects
O&M Superintendent Dir. of Environmental Health & Safety
HUMAN SERVICES
Human Relations & Community Development
Director
Equal Opportunity Specialist
OPERATIONS SECTION
SECTION CHIEF
Ass't Fire Chief Operations
A/C Police Field Services
P.S. O&M Superintendent
LAW ENFORCEMENT BRANCH
A/C Police Field Services
North Precinct Captain
South Precinct Captain
FIRE / EMS / RESCUE BRANCH
Ass't Fire Chief
Battalion Chief
EMS Coordinator
PUBLIC SERVICE BRANCH
P.S. O&M Superintendent
P.S. Wastewater Superintendent
P.S. Ass't Wastewater Superintendent
P.S. IPP Supervisor
P&R Grounds & Landscape Manager
Forester
UTILITY BRANCH
Dir. of Delivery Transmission & Distribution
Assistant General Manager
Director of Production
"FLOWCHART"
LIAISON OFFICER
E.M. Mgmt Program Manager
E.M. Mgmt Specialist
Chief of Fire Training
COMMUNICATIONS UNIT
911 Center Director
Ass't 911 Center Director
C&CS Manager
R.A.C.E.S.
Health & Safety Officer
Administrator
HUMAN SERVICES INCIDENT SUPPORT FINANCE SECTION
SECTION SECTION SECTION CHIEF
SECTION CHIEF
SECTION CHIEF Finance Director
Director
Accounting Manag
Management Services Dirctor Deputy Finance Manager
Fire MainUAlarm Chief
Police Central Services Captain
Parks & Recreation Director
PUBLIC HEALTH UNIT TIME UNIT
ICHD Env. Health Director LFD Administrative Assistant
ICHD Special Project Supervisor PROCUREMENT UNIT LPD Payroll Supervisor
ICHD Health Director Business Services Manager Payroll Supervisor
Senior Buyer
Senior Buyer
FOOD / SHELTER UNIT COMP / CLAIMS UNIT
ARC Disaster Services Coordinator Workers Comp. Coordinator
ARC Disaster Specialist (Volunteer) SUPPLY UNIT Safety Director
Human Services & C.S. Director Firs Maint /Alarm Captain Deputy Dir. Personnel Services
Ass't Transportation
MENTAL HEALTH UNIT COST UNIT
Community Mental Health Senior Accountant
Community Mental Health FACILITIES UNIT Senior Accountant
Community Mental Health P&R Leisure Services Manager Senior Accountant
Building Maintanence
Central Garage
VOLUNTEERS SERVICES UNIT
American Red Cross
American Red Cross
American Red Cross
9127101
•
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City of Lansing Emergency Management Plan
Attachment #2
Michigan's Disaster Declaration Process
t7
Michigan's Disaster Declaration Process
Objectives
a Describe the process for a LOCAL, STATE, and FEDERAL declaration.
a Describe the legal authority'granted by: a local declaration, a state declaration.
Describe the responsibilities of: local government, state government
Terms
■ Disaster Vs. Emergency
- Different situations bLt saine process
x Authority
_ The power or right to give commands, enforce obedience, take action, or ma'.{e final
decisions.
Power or infiueztce resilltin-_'- from lmowle:.ge, prestige, experience, etc.
x Responsibility
_ Applies to one wno has been deleg?ted some duty and w►,o is subject to penalty in case of
default
_ E;�ected or obliged, accountable, obliges on, or duty.
DISASTERHAPPENS
■ What do you do?
• What is your authority and responsibility?
• Do you need help?
■ How do you get the help?
SUBMIT FLASK REPORT
■ Initial information sent A.S.A.P. after disaster!
s Provides notification and early information.
■ Mature and eitent of situation.
■ Helps with determination of the need to alert state agencies or resources that may have to
be activated.
■ Provides base for alerting state and federal agencies.
AS CONDITIO`iS CHAlYGE — UPDATE REPORT!
�A
•
STATE
DECLARATION PROCESS _
■ Notify MSP District Coordinator and jointly assess damage!
■ Request Governor's declaration and state assistance.
handbook -page 1�.
■ Format in PM PUB 901 Damage Assessment
■ Needs must be specific and clearly stated.
STATE DECLARATION PROCESS
n LOCAL RESOURCES L7MIZED TO lVOXIMUM FOTE"'T 41-
■.Damage assessment must be submitted within 72 hours.
■ ENID 2 is the designated form.
■ Accurate & Timely. "
est until damage assessment is submitted.
n State will not respond to requ
STATE DECLARATION PROCESS
■ Authority, sections 12,14, P _k. 390.
■ Chief executive official of County or Municipality may make request
■ County board must make determination that disaster is beyond its control.
■ County board may authorize chief executive to make determination.
r solely within a township, city or village unless
■ County may not make request for disaste
requested by the CEO.
STATE RESPONSIBILITIES
a IiSP Emergency Management Division
■ Protect LIFE and Property!"-
• Advises Governor of request of Chief Executive Official of county or municipality. .
■ District Coordinator reports on damage assessment and utilization of local resources.
■ keeps Governor and FEMA advised.
■ Coordinate State Resources.
a Activate State Plan and State EOC.
City of Lansing Emergency Management Plan
Attachment #3
DISASTER RECOVERY FUNCTION
Chief
Executi
ve
Emerg
ency
Directo
r
Plannin
g and
Develop
ment
Health
Dept.
Law
Enforc
ement
Fire
Public
Service
Human
Relations
Communi
ty
Services
Board
of
Water
& Light
Auxiliary Power
P
S
Access Control
P
S
Communications
P
S
Crisis Counseling
S
S
P
Damage Assessment
P
S
Debris Clearance
P
Decontamination
P
Direction & Control
P
S
Emerg. Coor. Center
P
ECC Message Flow
P
S
Emergency Medical
P
Evacuation
P
S
Fire Fighting
P
Heavy Rescue
P
Interagency Coord.
S
P
S
Missing Person Inquiry
S
P
Pest Control
P
Public Information
S
S
S
P
Public safety
P
S
Resource Mgt.
P
S
S
S
Sanitation Operations
P
Search & Rescue
S
P
Shelters
P
Traffic Control
P
Training
S
P
S
S
S
S
S
S
S
Transportation
P
Utility services
P
Vital Records Preserva.
P
S
Voluntary Agency Coord.
P
S
Warning
P
S
Water Supply
IP
P=Primary S=Support
City of Lansing Emergency Management Plan
City of Lansing Emergency Management Plan
r City of Lansing Emergency Management Plan
City of Lansing Emergency Management Plan
City of Lansing Emergency Management Plan
City of Lansing Emergency Management Plan
0
11 T
& CONTROL
10/8/2001
City of Lansing Emergency Management Plan
Direction and Control
Lines of Succession
The line of Succession for the Chief Executive Official during a community wide response to an
emergency or disaster situation is:
Title Agency
1. Chief Executive Mayor's Office
2. City Council President City Council
3. City Council Vice -President City Council
The Line of Succession for the Emergency Management Director during a response to an
emergency or disaster situation is:
Title
Agency
1. Fire Chief — Emergency Management Director
Fire
2. Police Chief
Police
3. Assistant Fire Chief - Administration
Fire
4. Assistant Police Chief — Field Services
Police
5. Assistant Fire Chief - Operations
Fire
6. Assistant Police Chief — Staff Services
Police
The Chief Executive Official and Emergency Management Director are jointly responsible for
coordinating the response to an emergency or disaster situation.
f ` C 4,�.a ►_. to - ?'CC
Chief Executive Date
/ 0-F.d
Emerge Manageme t Director Date
1
City of Lansing Emergency Management Plan
Direction and Control
I. GENERAL
A. In accordance with City of Lansing Municipal Code, implementation of this plan and
execution of its contents shall be the responsibility of the Emergency Management
Director acting on behalf of the Chief Executive Official. The emergency
management organization in Lansing consists of all departments and their
subdivisions and the entire resource inventory of the City as well as volunteer and
private resources committed to assist under the provisions of this plan. In addition, if
State and/or Federal resources are made available to the City, they shall be under the
operational control of the Emergency Management Director or his/her designee.
B. City of Lansing departments and divisions are part of the emergency management
organization as outlined in this plan. This Plan shall be utilized to guide response to
emergencies/disasters, or the imminent threat thereof, and to guide the Policy Group
in their support of field operations.
C. The Chief Executive Official may declare a state of emergency under Lansing
Municipal Code to expedite access to local resources needed to cope with an
incident. If the needed response exceeds these local capabilities, a disaster has
occurred. Upon termination of the emergency declaration, the emergency
organization shall be deactivated.
D. If the situation is beyond local capability, a request for State and/or Federal
assistance, may be presented to the Governor through the Michigan State Police
Emergency Management Division.
E. As emergency situations threaten or occur, departments represented in the Unified
Command and Policy Group may convene to facilitate the process evaluation and
incident planning. This potentially could result in possible activation and
implementation of certain emergency functions and resources including the
Emergency Coordinating Center.
F. The ECC may be fully or partially activated by decision of the Chief Executive
Official, or the Emergency Management Director. When the decision is made to
activate the ECC, the 911 Center, Fire Chief, Police Chief, Emergency Management
Program Manager or Specialist will notify the Unified Command Team via the pager
system. If the pager system is not working, phone calls will be made, or police units
will be dispatched to individual homes. The initial ECC Unified Command Team
shall take action to notify and mobilize the appropriate organizations and operational
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C7
personnel as they are needed.
II. PRIORITIES
City of Lansing Emergency Management Plan
A. The following list of management priorities, listed in order of importance, are
provided to guide City policy and decision makers before, during, and after any
emergency or disaster events of major magnitude:
❑ Protect life.
❑ Protect public and private property as it relates to the economic base.
o Protect the environment.
❑ Assess the situation.
❑ Alert and inform citizens.
❑ Evacuate citizens to a safe place.
❑ Restore essential services.
❑ Document and record decisions, costs, lessons learned etc.
❑ Provide support and guidance for rebuilding.
❑ Take steps to mitigate future disasters.
III. COORDINATION AND THE ECC.
A. The Emergency Coordination Center (ECC) is central to successful emergency and
disaster operations. Decision makers, policy makers and coordinators located in close
proximity ensure that personnel and resources can be used efficiently. Adequate,
direct communications between all levels and key players also ensures better
coordination of activities to accomplish objectives and minimize duplication of effort
B. It is the City of Lansing's policy to establish overall direction, control and
coordination through an Emergency Coordination Center (ECC) to facilitate the
community's response to disaster or major emergency. This will include coordination
between all departments, divisions and levels of City Government to ensure
continuity of operations and continuation of essential government services.
IV. CONTROLS
A. The City's emergency organization, once activated, directs and controls a response to
an emergency or disaster. It is organized and will function according to the standards
and principles established in the National Interagency Incident Management System's
(NIMS) Incident Command System (ICS).
B. Either the Director of Emergency Management, or the Chief Executive Official,
City of Lansing Emergency Management Plan
acting unilaterally, may activate this emergency organization. They also may delegate
this authority. Depending on the situation and the response required, other City
department executives may activate the emergency organization in consultation with
the Division of Emergency Management.
C. ECC Command will follow the line of succession unless otherwise specified by the
Chief Executive Official. The Chief Executive Official will be notified and briefed by
the ECC Command as soon as possible. The ECC may be activated to coordinate
support for an on -scene incident commander, without activating the full City
emergency or disaster organization. Contact between ECC staff and their respective
departments will be maintained through telephone and radio networks.
D. During the effective period of any declared emergency or disaster, the ECC
Command directs and controls all emergency response activities and employs all
necessary emergency resources according to the provisions of this plan.
E. To ensure a line of succession, each City department is directed to assign three or
more alternates for each key emergency position.
V. FACILITIES
A. The Emergency Coordination Center (ECC) is located in the basement of #8 Fire
Station at 815 Marshall Street.
B. All departments and their subdivisions are responsible to ensure that communication
systems are in place between ECC department representatives and their respective
departments or divisions.
C. For the most part, emergency service and/or response oriented departments shall
maintain operations that will control the operations of the emergency resources under
their control.
VI. EMERGENCY PUBLIC INFORMATION
A. Rapid dissemination of information is essential and vital for health and safety
protection during and just after major emergencies and disasters. The primary means to
do this is by direct contact with the media and by use of the Emergency Alert System
(EAS).
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City of Lansing Emergency Management Plan
VII. CONTINUITY OF GOVERNMENT
A. The line of Succession for the Chief Executive Official during a community -wide
response to an emergency or disaster situation is:
Chief Executive Mayor's Office
City Council President City Council
City Council Vice -President City Council
B. The line of Succession for the Emergency Management Director during a
response to an emergency or disaster situation is:
Fire Chief — Emergency Management Director Fire
Police Chief Police
Assistant Fire Chief - Administration Fire
Assistant Police Chief - Field Services Police
Assistant Fire Chief — Operations Fire
Assistant Police Chief — Staff Services Police
C. The line of succession to all other offices or positions appointed by the Chief
Executive Official shall be specified in that department's procedures, and/or
instructions and policies.
D. Preservation of Records. All City departments will develop procedures, instructions
and policies to guarantee the preservation of vital records, to include their
reconstitution if necessary, during and after emergencies and disasters. In general,
vital public records include those:
❑ Considered absolutely essential to the continued operation of City
government.
❑ Considered absolutely essential to the City's ability to fulfill its
responsibilities to the public.
❑ Required to protect the rights of individuals and the City as a whole.
❑ Essential to restoration of life support services.
VIII. PLAN MAINTENANCE
A. The Director of Emergency Management ensures that necessary changes and
revisions to the plan are prepared, coordinated, published and distributed.
B. The plan will undergo revision whenever:
City of Lansing Emergency Management Plan
❑ It fails during emergency or disaster situations.
❑ Exercises, and/or drills reveal deficiencies or "shortfall(s)."
❑ Key personnel change.
❑ There is a change in governmental structure.
❑ There is a change in the structure of emergency organizations.
❑ Community situations change.
❑ New hazards are identified. ,
❑ State and/or Federal requirements change.
C. The Planning for the Emergency Management Plan is coordinated through the
Emergency Management Office in the Lansing Fire Department. Primary, and
supporting responsibilities for the plan's functional annexes are indicated in the "City
of Lansing Functional Responsibility Chart."
D. The Local Emergency Planning Committee (LEPC), as an extension of State and
Federal requirements is responsible for procedures required to enable local responders
to safely manage a hazardous substance release. The LEPC may utilize applicable
portions of this plan and adopt subsequent changes or develop companion plans to
meet State and Federal requirements.
E. The Office of Emergency Management is responsible for coordinating the preparation
and continuous updating of the plan and the compatibility of the plan with State of
Michigan planning documents and any other governmental plans to which the City
may be signatory or with whom the City may have mutual aid agreements.
F. The Office of Emergency Management will maintain a list of individuals and
organizations which have controlled copies of the plan.
G. Only those with controlled copies will automatically be provided updates and
revisions. Plan holders are expected to post and record these changes.
H. Revised copies will be dated.
IX. TASKS AND EXECUTION
A. Mayor
❑ Declare a local state of emergency, and if necessary, issue directives as to
travel restrictions on local roads.
❑ Relieve city employees of normal duties and temporarily reassign them to
other duties, and employ temporary workers as necessary.
City of Lansing Emergency Management Plan
❑ Make, amend or rescind ordinances or rules necessary for emergency
purposes which supplement a rule, order or directive issued by the Governor
or a state agency under a Governor's directive.
❑ Activate mutual aid agreements.
❑ Direct and coordinate response activities in accordance with this plan,
including prioritizing allocation of scarce resources.
❑ For a period of up to 7 days without the consent of the City Council,
appropriate and expend funds, make contracts, and obtain and distribute
equipment, materials and supplies for disaster purposes.
❑ For a period of up to 7 days without the consent of the City Council, provide
aid to, other communities as provided for in mutual aid agreements.
❑ Review and authorize the release of information given to the public via the
Public Information Official.
❑ Formulate, review and approve policy and operational guidelines; ensure all
resources are made available for response.
❑ Based on compiled data on the incident, consider requesting that the Governor
declare a state of disaster or emergency.
❑ If a state of disaster or emergency is declared by the Governor, assign and
make available for duty the employees, property or equipment of the City, as
ordered by the Governor or the Director of the Department of State Police.
❑ Provide for the health and safety of persons and property, including
recommending appropriate protective measures.
❑ Convene the City Council as soon as practical for their participation in
responding to the incident.
B. Emergency Management Director
❑ Advise the Mayor on the need to declare a local state of emergency.
❑ Ensure emergency response staff notification.
City of Lansing Emergency Management Plan
❑ Fully or partially activate the ECC and provide for long term ECC operation.
❑ Function as the lead in the unified command system, coordinating activities
within the ECC, including holding frequent staff briefings, and making sure
all groups are functioning as planned.
o Forward flash reports and damage and injury assessment reports to the state.
❑ Based on data, formulate specific assistance requests to adjacent jurisdictions
and the state.
❑ At the direction of the Mayor, forward a disaster declaration request to the
state.
❑ Maintain liaison with the state and adjacent local government jurisdictions.
❑ Assist the Mayor in prioritizing and allocating scarce resources.
❑ Provide support to field personnel.
❑ Make available for distribution (by the Police Dept), emergency worker
passes to organizations with personnel who will be working in the affected
area.
Chief Executive Official's Checklist of Considerations:
The Chief Executive Official should consider the following items during a response to an
emergency or disaster situation:
❑ Declare a local state of emergency, and if necessary, issue directives as to travel
restrictions on the local roads.
❑ Relieve city employees of normal duties and temporarily reassign them to other
duties, and employ temporary workers as necessary.
❑ Make amend or rescind ordinances or rules necessary for emergency purposes which
supplement a rule, order or directive issued by the Governor or a state agency under a
Governor's directive.
❑ For a period of up to 7 days without the consent of the City Council, appropriate and
expend funds, make contracts, and obtain and distribute equipment, materials and
supplies for disaster purposes.
❑ For a period of up to 7 days without the consent of the City Council, provide ad to
other communities as provided for in mutual aid agreements.
❑ Review and authorize the release of information given to public via the Public
Information Official.
City of Lansing Emergency Management Plan
❑ Formulate, review and approve policy guidelines.
❑ Based on compiled data on the incident, consider requesting that the Governor
declare a state of disaster or emergency.
❑ If the state of disaster or emergency is declared by the Governor, assign and make
available for duty the employees, property or equipment of the City, as ordered by the
Governor or the Director of the Department of State Police.
❑ Convene the City Council as soon as practical for their participation.
❑ Provide for the health and safety of persons and property, including recommending
appropriate protective measures. (Note: evacuation, in -place shelter, public health
measures, etc.)
❑ Activate mutual aid agreements
❑ Direct and coordinate response activities in accordance with this plan, including
prioritizing allocation of scarce resources.
Emergency Management Director Checklist of Considerations:
The Emergency Management Director should consider the following items during a
response to an emergency or disaster situation:
❑ Open Emergency Coordination Center.
❑ Ensure appropriate emergency response staff are notified.
❑ Advise the Mayor on the need to declare a local state of emergency.
❑ Advise Michigan State Police district Coordinator of situation.
❑ Fully or partially activate the ECC and provide for long term ECC
operations.
❑ Function as the lead in the unified command system, coordinating
activities within the ECC, including holding frequent staff briefings, and
making sure all groups are functioning as planned.
❑ Ensure flash reports (EMD-22) are forwarded to the state. Remember to
update periodically.
❑ Based on data, formulate specific assistance requests to adjacent
jurisdictions and the state.
❑ At the direction of the Mayor, forward a disaster declaration request to
the state.
❑ Maintain liaison with the state and adjacent local government
jurisdictions.
❑ Assist the Mayor in prioritizing and allocating scarce resources.
❑ Complete a Damage and Injury Assessment form (EMD-2) and submit
to the State.
❑ Provide support to field personnel.
❑ Make available for distribution (by the Police Dept.), emergency worker
City of Lansing Emergency Management Plan
passes to organizations with personnel who will be working in the
affected area.
❑ Ensure staff maintains logs of actions taken and financial records.
❑ Coordinate with Public Information Officer to hold ECC briefings just
prior to press briefings.
❑ Coordinate with the Public Service Representative to determine the
most appropriate debris disposal method and location.
Attachments and Supporting Documents
Attachment 1 - Emergency Management "Flowchart"
Attachment 2 - Functional Responsibility Chart
Attachment 3 - Flash Report Form EMD-22
Attachment 4 - Format for Declaring a Local State of Emergency
Attachment 5 - Format for Requesting a Governor's Declaration
Attachment 6 - Damage and Injury Assessment Form EMI) - 2
Supporting Documents
Document 1 - Current telephone Directory maintained in the ECC
Document 2 - City of Lansing Resource Manual maintained by the Emergency
Management Division can be found in the Emergency Management Office.
Document 3 - City of Lansing Emergency Management Resolution
City of Lansing Emergency Management Plan
Attachment #1 Emergency Management "Flowchart"
FMCUTIVE I POLICY GROUP UNIFIED COMMAND TEAM "FLOW CHART"
Ctwcof t.ansi aMMwttyouunc
Presiden
City - TEAM LEADER LANSING POLICE
�11 n eaOva' LIAISON OFFICE
R
dui:ore LANSING FIRE Pale. Gimlet
Fire Chief / E.M. Director A/C Pales Field Services E.M. Mgmt Program Manager
� Operations Fire ,tions AfC Pollee Staff services E.M. MgmL Specialist
A/C Fire AdmiMstraft Chief of Fire Training
PUBLIC SERVICE DEPT. BOARD OF WATER I LIGHT
Public Service Director General Manager COMMUNICATIONS UNIT
JOINT PUBLIC INFORMATION P.S.Deputy Director Dlr. of Special Projects 911 center Dtreetor
O&M Superintendent DIr. of Environmental Health R Safety Assn 911 Center Director
Fire Dept PIO
Police Dept. PIO CiC3 Manager
• RACES.
LOWL Director of Communications
Mayor's Made Lialson
HUMAN SERVICES
Human Relations a Community Development Health & Safety Offker
Director
Equal Opportunity Specialist City safety Administrator
PLANNING SECTION OPERATIONS SECTION HUMAN SERVICES INCIDENT SUPPORT FINANCE SECTION
SECTION CHIEF ; SECTION CHIEF SECTION SECTION SECTION CHIEF
A1C Fire Administration Ass't Fire Chieftperatlons SECTION CHIEF
SECTION CHIEF Finance Director
AiC Police Staff services A/C Pollee Field services Deputy Finance Director
Fire : P.S. City Engineer P.S. O&M Superintendent ManagementirMOntlAtarm Chief services 6lretor Accounting Manager
ai
Pollee Central Services Captain
RESOURCE STATUS UNIT LDR. LAW0FORCEMENT BRANCH Parks& Recreation Director
Chief of Fire Training A/C Police Field Services
A/C Police Staff Services North Precinct Captain PUBLIC :.ALTH UNIT TIME UNIT
P.S. Ass't City Engineer South Precinct Captain LFD Adrninistmdve Assistant
ICHD Env; Health Director
ICHD special Project Supervisor PROCUREMENT UNIT LPD Payroll Supervisor
ICHD Health Director Payroll SupervisorBusiness Services Manager
SITUAi10N 3 DAMAGE ASSESS. STATUS senior Buyer
FIRE /EMS /RESCUE BRANCH
Building Be" Manager Ase't Fire Chief Senior Buyer
Chief Plan Analyst Battalion Chief
Chief Building Inspector EMS Coordinator FOOD I SHELTER UNIT COMP I CLAIMS UNIT
ARC Disaster services Coordinator Workers Comp. Coorninator
ARC Disaster Specialist (Vaunter) SUPPLY UNIT safety Director
DEMOBILIZATION UNIT LDFL PUBLIC SERVICE BRANCH Human Services A C.S. Director Deputy Dir. Personnel services
Fire Malnt / Alarm Captain
Fire Battalion Chief P.E. OEM Superintendent Ass't Transportation
Administrative Services Captain P.E. Wastewater Superkrtendent:
P.S. Ass't City Engineer P.S. Ass't Wastewater Superintendent
P.E. lPP Supervisor COST UNIT
PaR Grounds i Landscape Manager MENTAL HEALTH UNIT
Forester Community Mental Health Senior Accountant
RECOVERY UNIT LDR. Coexmtnity, Mental Health FACILITIES UNIT Senior Accountant
Cornmmmity Mental Health PSR Leisure Services Manager Senior Accountant
Assistant Transportation Engineer
Planning Manager BuIldUTILITY BRANCH Central Garage Maintenance
Zoning Administrator
Dir. of Delivery Transmission 3 Distribution
Assistant Director
Manager VOLUNTEERS SERVICES UNIT
HUMAN SERVICES DireetrorPraduetimxm
EEqual Opportunity Specialist American Red Cross
American Red Cross
American Red Cross 9127101
City of Lansing Emergency Management Plan
Attachment #2 Functional Responsibility Chart
Listed are major functions that need to be considered during any type of emergency or
disaster. For each function, the name of the agency or individual responsible for
coordinating this function is listed. This does not imply that any unlisted agencies are not
responsible for providing support. It is understood that all agencies and individuals are
expected to provide any support that they can during any emergency.
FUNCTION
RESPONSIBLE AGENCY
Direction and Control
Chief Executive, Emergency Management Director
Authority to make Protective Action Directives
Hazardous Materials Incident
Flooding Incident
Utility Incident
Air Craft Accident
Mass Casualty Incident
Chief Executive
Fire or Incident Commander
Public Service
Board of Water and Light
Airport Authority, County Coroner
Human Relations and Community Services
Warning the Public
Police, Emergency Management Director
Activate ECC
Chief Executive, Emergency Management Director
Communications
Police, Central Dispatch
Crisis Counseling
Human Relations and Community Services
Damage Assessment
Planning & Neighborhood Development
Debris Clearance
Public Service
Evacuation
Police, Emergency Management Director, Fire
Engineering
Public Service
Donations
Human Relations and Community Services, Salvation
Army, American Red Cross
Health/Medical Care services
County Health Dept., Local Hospitals
Mortuary Services
Medical Examiner
Public Information
Fire, Police, Chief Executive
Sheltering
American Red Cross, Intermediate School District,
Human Relations and Community Service
Transportation
Human Relations and Community Services,
Intermediate School District, CATA
City of Lansing Emergency Management Plan
Attachment #3 Flash Report Form, ENW-22
EMD-22 (2/90
Emergency Man gement Division
MICHIGAN DEPARTMENT OF STATE POLICE
FLASH REPORT
EM E ONLY
Message Number
Date Received Received By
Name of Local Jurisdiction: Name of County in Which Located:
LANSING
INGHAM
Form Compiled By (Name): Title:
THOMAS A. SHAVER PROGRAM MANAGER
Address:
Phone:
815 MARSHALL ST. 5174834186
Date:
Time:
NOTE: 1.
Counties consolidate data for county agencies and cities, villages, and townships that are part of the county emergency
management program. 2. Separate municipal emergency management programs (jurisdictions over 10,000 in population with a separate
emergency management coordinator) report data only for that municipality. 3. See special instructions below if sending report by e-
mail.
LINE 1
Type of condition, emergency, or disaster:
LINE 2
Date and time of occurrence:
LINE 3
Describe the area affected (counties, townships, etc.):
LINE 4
Describe road conditions, including major highways impassable:
LINE 5
Estimated number:
A. Deaths B. Injuries C. Stranded D. Needing Shelter
LINE 6
Estimated number of homes damaged:
LINE 7
Estimated number of homes destroyed:
LINE 8
Estimated number of businesses damaged:
LINE 9
Estimated number of businesses destroyed:
LINE 10
Briefly describe the damage to public buildings (i.e., number damaged, extent of damage, estimated cost):
LINE 11
Briefly describe the damage to utility systems (i.e., extent of damage, service disruptions, estimated costs):
LINE 12
Describe local actions taken or to be taken:
LINE 13
Describe outside assistance needed or requested:
LINE 14
Has a local "state of emergency" been declared? Yes No
INSTRUCTIONS
1. This information must be forwarded immediately by LEIN, facsimile or e-mail to the appropriate EMD/MSP District Coordinator,
the Emergency Management Division office (LEIN code: ELES; e-mail address: emdseoc@state.mi.us), and MSP Special
Operations (LEIN code: ELOP; e-mail address: operationslts@state.mi.us).
(IF USING E-MAIL): TO ENSURE THAT MSP SPECIAL OPERATIONS HAS RECEIVED THE E-
MAIL TRANSMISSION, PLEASE CALL THEM AT (517) 336-6605 (24 HR. #), OR SEND THEM A
BRIEF LEIN MESSAGE, INDICATING THAN AN E-MAIL MESSAGE HAS BEEN SENT. BE
SURE TO PROVIDE YOUR PHONE # AND E-MAIL ADDRESS FOR DATA VERIFICATION.
2. If using LEIN, facsimile or e-mail will delay the information, the telephone should be used.
3. Update the information (for better or worse) as necessary.
4. To access the form via LEIN, type F DISASTERS
City of Lansing Emergency Management Plan
Attachment #4 Format For Declaring A Local State Of Emergency
�A
•
LAN5ING FIRE DEPARTMENT
OFFICE OF EMERGENCY MANAGEMENT
515 Marshall St.
Lansing, Michigan 48912
(517) 483-4186
FAX (517) 483-7641
fireemd@voyager.net
LOCAL STATE OF EMERGENCY
To: Commanding Officer - Emergency Management Division, Department of State Police
(District #1) Emergency Management Division District Coordinator
On (Insert Date) the City of Lansing, Michigan sustained widespread or severe damage, injury or
loss of life or property caused by (Describe the type of incident - i. e., tornado, flood, ice storm, etc.)
As a result of this situation, the following conditions exist: (Describe the impact on the community
and the area affected - i. e., many homes destroyed, businesses affected, infrastructure involved, etc)
Therefore, as Mayor of the City of Lansing, in accordance with Section 10 of Act 390, P.A.1976,
as amended, I hereby declare that a "State of Emergency"exists therein, that the response and
recovery aspects of the emergency operations plan have been activated, and that local resources
are being utilized to the fullest extent possible.
Authorized by: Mayor David Hollister
City of Lansing Emergency Management Plan
Attachment #5 Format for Requesting A Governor's Declaration
LAN5ING FIRE DEPARTMENT
OFFICE OF EMERGENCY MANAGEMENT
815 Marshall 5t.-
Lansing, Michigan 45912
(517) 483-4186
FAX (517) 483-7641
fireemd@voyager.net
TO: Governor, State of Michigan
On February 9", 2001, pursuant to Section 10 of Act 390, P.A. 1976, as amended, I declared that a "State
of Emergency" exists in the City of Lansing due to
The response and recovery aspects of the City of Lansing Emergency Management Plan have been
activated, and local resources are being utilized to the fullest possible extent. Despite these efforts, local
resources are not sufficient to cope with the situation.
Therefore, in accordance with Section 12 of Act 390, P.A. 1976, as amended, I deem this incident to be
beyond the control of this political subdivision and I respectfully request, for and on behalf of the
citizens of this political subdivision, that the Governor declare a "State of Disaster" or "State of
Emergency" exists therein and that consideration be given, if conditions warrant, to petitioning the
President of the United States for assistance provided by Public Law 93-288, as amended. In support of
this request, we will submit specific damage assessment data through official channels and in accordance
with the guidance in EMD/MSP PUB-901, Damage Assessment Handbook, as requested by the
Emergency Management Division, Department of State Police. Furthermore, I understand that this
request will not be acted upon without sufficient damage assessment data to substantiate the need for
assistance.
Specifically, I request the following assistance to supplement local response and recover efforts.
Emergency work undertaken to eliminate or lessen immediate threats to life, public health and
safety, and property; and permanent repair, restoration, and replacement of damaged facilities.
Accordingly, be advised that G.K. Martin, Fire Chief/Director of Emergency Management will
provide liaison and coordination with State and Federal authorities for assistance related to this disaster
and in accordance with Section 14 of Act 390, P.A. 1976, as amended, he is directed to transmit this
request to the Emergency Management Division, Department of State Police, by the most expeditious
means.
G.K. Martin,
Fire Chief/Director of Emergency Management
Authorized by: David C. Hollister, Mayor
City of Lansing Emergency Management Plan
Attachment #6 Damage And Injury Assessment ENID Form-2
DAMAGE AND INJURY ASSESSMEN s
EMD-2 (1/98)
NOTE: 1. Counties consolidate data for county agencies and
Emergency Management Division
cities, villages and townships that are part of the county emergency
MICHIGAN DEPT. OF STATE POLICE
management program.
2. Separate municipal emergency management programs report data only f
Jurisdiction:
or that municipality.
SUBMITTAL #:
3. Data submitted should be cumulative only.
INDIVIDUAL IMPACTS (Totals to Date)
A. DEATHS AND INJURIES
B. ASSISTANCE RENDERED
Deaths
AA
Persons Evacuated
BA
Injured (Hospitalized)
AB
Current Shelter Population (on this date)
BB
Injured (Not Hospitalized)
AC
Total Population Sheltered to Date
BC
PUBLIC DAMAGE (Totals to Date)
C. DEBRIS CLEARANCE
D. EMERGENCY PROTECTIVE MEASURES
Roads and Streets (FAC)
CA$
Emergency Temporary Repairs
DA$0
Roads and Streets (non-FAC)
CB$
Flood Protection:
Other Public Property
CC$
Sandbagging/Diking/Pumping
DB$
Private Property
Security/Traffic Control
DC$
(Public Funds Expended)
CD$
Search and Rescue
DD$
Other (describe):
DE$
SUBTOTAL
CE$1
ISUBTOTAL
DF$
E. ROADS AND BRIDGES
F. WATER CONTROL FACILITIES
FAS Roads
EA$
Dikes/Levees Destroyed Damaged
FA$
Non-FAS Roads Destroyed Damaged
EB$
Dams
FB$
FAS Bridges
EC$
Drainage Channels
FC$
Non-FAS Bridges
ED$
Irrigation Works
FD$
Other (describe):
FE$
SUBTOTAL
EE$1
ISUBTOTAL
FF$
G. PUBLIC BUILDINGS AND EQUIPMENT
H. PUBLICLY -OWNED UTILITY SYSTEMS
Storm Sewers
HA$
Destro ed Damaged
Sanitary Sewers
HB$
Public Buildings
GA$
Combination Sewers Destroyed Damaged
HC$
Building Contents
GB$
Sewage Trmnt. Plan
HD$
Vehicles/Equipment
GC$
Water Systems Destroyed Damaged
HE$
Public Transportation Systems
GD$
Water Trmnt. Plants I I
HF$
Publicly -Owned Light/Power Facilities
HG$
Other (describe):
HH$
SUBTOTAL
GE$1 I
ISUBTOTAL
HI$
I. PARKS/RECREATION FACILITIES
J. SCHOOLS
Parks
IA$
Destroyed Damazd_
Publicly -Owned Recreation Facilities
IB$
Public School Bldgs. I
JA$
Other (describe):
IC$
BuildingContents
JB$
SUBTOTAL
ID$
ISUBTOTAL
JC$
K. PRIVATE NON-PROFIT FACILITIES
Educational Facilities
KA$
Utilities
KB$
Emergency Facilities
KC$
Medical Facilities
KD$
Custodial Care Facilities
KE$
Other (describe):
KF$
SUBTOTAL KG$
-
Private NonDestroyed Dsm!n
profit Facilities
GRAND TOTAL OF PUBLIC DAMAGE (SECTIONS C-K): KH$
Ak
PRIVATE DAMAGE
L. HOMES
Owner -Occupied Primary Residences: Vacation/Secondary Residences:
Destroyed LA Destroyed
LG
With Major Damage LB With Major Damage
LH
With Minor Damage LC With Minor Damage
LI
Rental Residences:
Destroyed LD
With Major Damage LE TOTAL NUMBER OF HOMES
With Minor Damage LF DESTROYED OR DAMAGED:
LJ
M. BUSINESSES Number of Persons Unemployed
Businesses Destroyed MA Due to Damage
MD�
Businesses With Major Damage MB TOTAL NUMBER OF BUSINESSES
Businesses With Minor Damage MC DESTROYED OR DAMAGED:
ME
N. BUDGET INFORMATION
Annual Budget NA$
Public Works (if applicable) NE$
Annual Budget -Current Balance NB$
Public Works -Current Balance NF$
Preceding Annual Budget NC$
Road (if applicable) NG$
Date Fiscal Year Begins ND
Road - Current Balance NH$
O. COMMUNITY IMPACTS
Instructions:
Describe as accurately as possible the impact the disaster has had on the community. The information
must be described in narrative form covering the applicable areas listed below. Please
specify any other
impacts not specifically listed below. The narrative may be typed on the attached sheets or created as a
separate document.
The Community Impacts Statement should address the applicable topic areas listed below:
OA Public Health/Safety Threats
OB Impacts on Essential Public Services and Facilities
OC List (by location) of Roads and Bridges Closed as a result of the Disaster
OD Impacts on Specific Groups within the Community
OE Cities, Townships and Villages Affected (Counties Only)
OF Economic Impact on the Community
OG Other Impacts (Specify)
OA PublicOh/Safety Threats:
OB Impacts on Essential Public Services and Facilities:
J
DAMAGE AND INJURY ASSESSMENT FORM
SUBMITTAL PAGE
A. SUBMITTAL NUMBER:
B. NAME OF LOCAL JURISDICTION:
C. NAME OF COUNTY IN WHICH LOCATED:
D. TYPE OF DISASTER(S):
E. DATE(S) OF OCCURRENCE:
F. EMD-2 COMPLETED BY:
NAME/TITLE:
ADDRESS:
WORK PHONE:
EOC PHONE, if applicable:
FACSIMILE #:
E-MAIL ADDRESS:
G. NO. OF PAGES SUBMITTED (Submittal sheet, EMD-2 Form, Maps, etc.):
H. DATE SUBMITTED TO EMD:
City of Lansing Emergency Management Plan