HomeMy WebLinkAbout1999 City of Lansing Year 2000 Inventory and Assessment ReportCity of Lansing
Year 2000
Inventory & Assessment Report
0
Senior Technology Partners, Inc,
February 8, 1999
MEMO
To: City of Lansing Office and Department Directors (See distribution list)
From: Jim Rogan, Y2K Project Office
Subject: Citywide Inventory & Assessment Report
Date: 2/19/1999
Distribution: Sharon Bommarito, Robert Johnson, Gregory Martin, Michael Navabi,
John Rehagen, Genice Rhodes -Reed, Eric Reickel, Marilynn Slade, James Smeirtka,
Dennis Sykes.
cc: (Cover memo only) W. Budde, L. Estlund-Olson, R. Swanson, J. Vaden
To all,
The City of Lansing's Inventory and Assessment report is completed and being
distributed to you in conjunction with this memo. The report contains a citywide
perspective on our Y2K readiness. It also summarizes individual inventories and
remediation projects by department. Please review the information and do not hesitate
to contact me (x4701) with any questions you may have.
The information in this report is sensitive in certain areas. You should disseminate it
within your department with discretion. I do however, recommend that you share your
department -specific data with the individuals responsible for your inventory(s). See the
list in appendix B for the list of individuals.
Liza and I will be formulating a communication policy for public dissemination shortly. All
public release of this information will be handled through Liza's office.
We are now finished with Phase h of the City's Y2K readiness program. We have to
quickly move into and through Phases II -IV. Phase II is the "fix the systems" phase and
begins with development of project plans for all those critical projects identified in the
report which have not been started. We also have a lot of other work to do now that we
have identified all our Y2K projects such as contingency planning, testing planning and
acceptance test creation. The project office has already started contacting your
employees to begin the project planning where needed. Also, we are trying to set up an
operational cabinet meeting as soon as possible, which will be dedicated to answering
any questions you may have with the report information and explaining the
requirements, tasks and resources which will be required to complete the next phases
in our readiness program.
Regards,
Jim Rogan
The City of Lansing Y2K Project Office
.•
r�
City of Lansing
1.
Year2000
Inventory & Assessment Report
By
Senior Technology Partners
2/8/99
City of Lansing
Y2K Inventory & Assessment
• Table of Contents
I. INTRODUCTION............................................................................................................................... 3
II. EXECUTIVE SUMMARY...........................................................................................:..................... 5
III. BACKGROUND INFORMATION................................................................................................... 6
IV. MF APPLICATION ASSESSMENT................................................................................................ 8
V. CITYWIDE INVENTORY SUMMARY........................................................................................10
ANALYSIS.................................................................................................................................................
10
ASSESSMENT............................................................................................................................................
13
Y2K PROGRAM & INVENTORY ISSUES..................................................................................................
14
VI. BUDGETARY ANALYSIS..............................................................................................................16
SCOPE......................................................................................................................................................
16
BUDGETSUMMARY TABLE.....................................................................................................................
16
BUDGETARY SUMMARY ANALYSIS.........................................................................................................
21
Mainframe Remediation Project Summaries......................................................................................
22
VII. INDIVIDUAL DEPARTMENTAL INVENTORY ASSESSMENTS ......................................
35
CITYCLERK OFFICE...............................................................................................................................
35
CITYCOUNCIL OFFICE...........................................................................................................................
DISTRICT COURT OFFICE.......................................................................................................................
35
36
MAYOR'S OFFICE....................................................................................................................................
36
FIREDEPARTMENT.................................................................................................................................
36
HR&CS...................................................................................................................................................
37
LEGALDEPARTMENT..............................................................................................................................
37
MANAGEMENT SERVICES DEPARTMENT...............................................................................................
37
PLANNING & NEIGHBORHOOD DEVELOPMENT.....................................................................................
39
PARKS& RECREATION...........................................................................................................................
39
PERSONNEL.............................................................................................................................................
40
POLICE DEPARTMENT.............................................................................................................................
40
PUBLIC SERVICES DEPARTMENT ...........................
FINANCE DEPARTMENT..........................................................................................................................
43
VIII. RECOMMENDATIONS FOR THE CITY'S Y2K READINESS PROGRAM .....................
44
IX. APPENDICES...................................................................................................................................
46
A: CRITICALITY DEFINITION.................................................................................................................
46
B: ORGANIZATION OF LANSING'S INDIVIDUAL INVENTORIES...............................................................
47
C: DEPARTMENT INVENTORIES LINE ITEM DETAIL..............................................................................
48
D: MAINFRAME APPLICATION PLANS..................................................................................................
49
2/8/99 * City of Lansing CONFIDENTIAL * Page 2
City of Lansing
Y2K Inventory & Assessment
•
•
•
Introduction
The City of Lansing contracted with Senior Technology Partners (STP) in
October of 1998, to establish a Year 2000 Project Office and perform a
citywide assessment on its readiness status. This report provided by STP
represents the culmination of the Year 2000 discovery and inventory
phases for the City of Lansing's (from here on out referred to as the City)
overall Year 2000 (Y2K) program. The inventory and assessment was
conducted under the guidance of the Y2K Project Office staff. The .
objectives of the project office were:
- To organize the Y2K activities within. all City departments under the
direction of the project office
- To formulate a strategy to allow the individual departments to quickly
and formally inventory all their potentially date -impacted hardware,
software, vendors and embedded technology items
- To educate the employees participating in the Y2K activities on the
basic principles of the Y2K project processes, decision making criteria,
and to deploy the inventory -taking strategy throughout the City
organizations
- To assemble and formally document a citywide inventory and
determine compliance status of this inventory
- To identify specific projects or activities required to remediate
noncompliant critical systems
To assess the overall compliance status*of the city
To estimate the overall effort, in budgetary terms, required by the City,
to remediate noncompliant systems before.failure occurs
The inventory and assessment addresses the following organizations
within the City of Lansing's government structure:
- City Clerk
- City Council
- District Court
Finance department
Fire department
Human Relations & Community Services department
Legal department
Mayor's Office
- Management Services department
Planning & Neighborhood Development department
(Includes EDC/TIFA)
Parks & Recreation department
- Personnel department
Police department
Public Services department
2/8/99 * City of Lansing CONFIDENTIAL *
Page 3
City of Lansing Y2K Inventory & Assessment
• The reader should keep in mind that any Y2K program is very dynamic in
nature. The data reflected in this report is current as of the date noted on
the title page.
U
•
2/8/99 * City of Lansing CONFIDENTIAL * Page 4
•
Cl) m
cx
�m
�n
DC
�m
0
E
City of Lansing Y2K Inventory & Assessment
• 'v II. Executive Summary
The City of Lansing Year 2000 Inventory and Assessment report
represents the accelerated and concerted efforts of every department to
address the millennium issue. Within this report are the details pertaining
to each departments known Year 2000 issues, their status, level of
criticality, and potential budget impacts. This includes not only P/C's, but
major mainframe applications, local departmental applications, embedded
technologies and critical service providers. The first step in combating the
unknown of Year 2000 is the discovery and inventorying of the issues at
hand. With this information you can begin to formulate the plans,
resources and programs to methodically prepare yourself for continued
operational efficiency into the next century.
The City of Lansing is now in a position to begin deploying the resources
necessary to address your Year 2000 program. Although the City had a
late start to addressing their problem, the speed with which the
departments have quickly gotten their arms around the issue has allowed
it to position the response as a catalyst for improved change rather than a
response to maintain the current environment. A number of critical
projects that have been initiated or will be started soon are providing for
• an improvement in the cities overall effectiveness in utilizing technology.
Projects such as the upgrade of the City's mainframe environment to a
coupled mainframe and client server environment, deployment of a WAN,
upgrade of desktop configurations, replacement of aged mainframe
applications (Income Tax, Parking Tickets and Property Appraisals), along
with the rewrite of old systems into a client server environment will bring
needed change to the cities technology landscape.
The activities required to conduct the remaining Remediation efforts are
as follows:
• Departmental Remediation, testing, and contingency and emergency
planning
• Mainframe application renovation, testing and acceptance
• Client Server application development to replace mainframe
applications
• Project management of critical systems replacement projects
• Coordination of project initiatives and their impact on departmental
• operations
' 2/8/99 '" City of Lansing CONFIDENTIAL * Page 5
•
D E �
On
�O
D;
�O
Oc
ZZ
•
City of Lansing
Y2K Inventory & Assessment
•
III. Background Information
Many Y2K activities had been in process when the City's Y2K Project
Office was established in October. Most notably were the Y2K projects
initiated from an assessment performed on the City's Computer &
Communications Services department mainframe applications performed
in the June through August of 1998 timeframe. That assessment identified
several Cobol business applications, such as Income tax, Property tax,
Fund Accounting and several other applications, which needed
remediation for date -related coding problems. Other departments were
informally addressing their Y2K problems, but no formal, organized Y2K
program was in effect on a citywide scale. The C&CS Y2K assessment
also pointed out the need for establishing a formal Y2K project office,
having it manage the Y2K program on a citywide scale.
In late October, Senior Technology Partners was granted a contract to
staff the City's project office and perform a citywide Y2K assessment. At
that time the project office basically initiated a restart on the City's Y2K
program; in order to perform a reasonable assessment of the City's Y2K
readiness.
• The overall process being employed to discover, manage and remediate
the City's Y2K systems is as follows:
Phase I - Discovery & Inventory
Phase II - Remediation
Phase III - Testing
Phase IV - Deployment
Other activities occurring within the Y2K program which span the phases
outlined above are critical systems analysis, emergency and contingency
planning and triage of priority systems if required.
The strategy employed to perform the discovery and inventory phase of
the Y2K program was very similar to a generally practiced model used in
many organizations. The actual physical inventory compilation for all the
City's departments did however have a major constraint, being time
available to complete inventories, due to the late date in which the overall
process began. The short period in which the inventory was to be
prepared (12 weeks) had the following influences on the process:
- Most inventory work had to be distributed to the department personnel,
in order to parallel the City's efforts a much as possible
- Training of the City's personnel on the inventory and assessment
process had to be in the form of informal, on-the-job short courses
- Only critical items could be assessed and managed by the project
• office
2/8/99 * City of Lansing CONFIDENTIAL * Page 6
City of Lansing
Y2K Inventory & Assessment
• The basic strategy for Phase I was as follows:
- A standard inventory form was created and used by all departments.
Each inventory line item contained the following information:
Item #, Item type (software/hardware/service), Company name,
Criticality classification, Evidence tracking dates, Item description,
Version or Model #, Compliant status, Commentary
- The citywide inventory was broken down into a total of 21 discrete
inventories. A specific city employee is assigned to and responsible for
each inventory. Inventories are actively maintained and periodically
updated by the responsible individuals. The project office is
responsible for maintaining electronic copies of all master inventory
worksheets for all departments and citywide consolidation of the
worksheets.
- Criticality was determined according to the definitions provided by the
project office. The criticality classifications used by the City are defined
in Appendix A.
- The departments were directed to send standard compliance request
letters (provided by the project office) to all hardware, software and
services vendors of critical inventory items. Compliance evidence such
as tracking dates, and noting when letters were sent and responses
received, is maintained on the inventory sheet
• - Each department inventory underwent formal reviews by the project
office with the responsible individuals
- Compliance status for inventory items was determined either by vendor
letter, Web page statements, newsprint articles or actual testing. For
PC testing, the Ymark2000 test program from NTSL was distributed by
the project office and used throughout the departments.
- Special advice and consulting was provided to the departments for
inventory handling of embedded systems.
- The project office is to oversee critical items only. Noncritical items are,
to. be managed by the departments with no project office oversight.
•
This strategy was well adhered to by the departments and provided the
outcomes presented below.
2/8/99 * City of Lansing CONFIDENTIAL * Page 7
•
�D
� :z
O m
z
0
City of Lansing
Y2K Inventory & Assessment
• IV. MF Application Assessment
•
Senior technology Partners, Inc. had been previously contracted by the City to
conduct an Impact Assessment (IA) of their A14 mainframe applications. The
applications consisted of 3rd party software from SCT, and a suite of custom
applications developed by the City. The renovation of the SCT Fund
Accounting -application (Monitor 1), which included Check Reconciliation, Fixed
Assets, and Purchasing was estimated to cost approximately $600,000.00.
the City elected to replace Monitor I with a Y2K compliant version (Monitor II)
rather then renovate the existing release. This replacement project is currently
underway and being managed by the Langham Group and is outside of the
scope of our Y2K project office.
The initial direction proposed after the completion of the Impact Assessment
was to:
REPLACE
• Local Income Tax application with the ISS City Tax system
• Parking Ticket application with the Duncan Management Solutions
Integrator 2000 System
• The Appraisal and Sales -applications with the BS&A Equalizer system
RENOVATE
• Property Tax (Tax, Cash Accounting, and Stormwater) applications for the
ClearPath mainframe
RENOVATE OR REWRITE
• Scheduler /Dispatch
• Traffic Accident
• Voter Registration Lookup
• Bicycle Registration
• Fixed Assets
• Telephone Book
• State Trunk line Accounting
• Public Notification Letters
• Utilities
• Cogen Training
• Time Accounting
• User Training
• Tape Library System
• Backup
2/8/99 * City of Lansing CONFIDENTIAL *
Page 8
City of Lansing
Y2K Inventory & Assessment
•
GENERAL MAINFRAME RENOVATION APPROACH
Upon being awarded the Y2K project office contract for the City, Senior
Technology Partners, Inc. initiated three distinct projects to address the
renovation of the mainframe applications.
Project 1. Commenced with the mainframe code renovation for the Property
Tax applications.
Project 2. Assumed the project management of replacing the City Income
Tax, Appraisal and Sales, and Parking Ticket systems.
Project 3. Initiated the analysis and evaluation of rewriting, retiring or
renovating the remaining applications.
Separate teams were established to begin work on all three projects
concurrently with the objective of completing their recommendations, initial
work plans and estimates by the end of this assessment phase. The results of
• those efforts are summarized in this section, with the detailed reports included
in Appendix D. - Mainframe Application Plans.
•
2/8/99 * City of Lansing CONFIDENTIAL * Page 9
•
•
CA 0
C
DZ
�G
<m
z
0
City of Lansing Y2K Inventory & Assessment
• V. Citywide Inventory Summary
This section presents a summary overview of the citywide inventory. A
high-level analysis and overall City assessment is also provided. The
section is concluded with notations for the major Y2K issues outstanding
at this time.
The citywide consolidated inventory consists of 21 individual inventories
representing the city's Clerk, Council, District Court and Mayor's offices.
The Mayor's office also includes 11 separate, departments. Larger
departments, such as Management Services or Public Services, are
divided into divisions. Refer to Appendix B for the detailed citywide
inventory organization.
Analysis
The formal, citywide inventory process began within the departments at
the beginning of November, 1998. At that time, only two organizations had
a formally documented inventory of any kind. Many of the organizations
had not begun any Y2K inventory activities. Currently, all offices,
departments and some divisions have formal inventories including status
and evidence information tracking. All inventories also contain remediation
• planning comments (where known) and issue commentary.
The City's overall inventory, as of 2/8/99, contains the following:
•
Total inventory items: 1,087*
Total critical items: 692
No. of compliant 441 (64%)
No. of noncompliant 174 (25%)
No. of unknown status 77 (11%)
Total noncritical items: 395
No. of compliant 182 (47%)
No. of noncompliant 61 (15%)
No. of unknown status 152 (38%)
* Note that there are several instances in the inventory where a single line
item, such as "Motorola radio phones" or "HP Vectra PC", may represent
several of physical items of the same model or type. Therefore the total of
1,087 actually represents many more physical items which the City owns.
This "shorthand" convention was adopted in order to make the inventories
easier to manage.
2/8/99 * City of Lansing CONFIDENTIAL * Page 10
City of Lansing Y2K Inventory & Assessment -
The following departments/divisions are classified as having Category 1
type inventories. These inventories are relatively small in number of items
and have few if any complicated systems.
Category 1 Inventories:
Department or
Division
Total
Inv.
Items
Critical
# Items
# Noncomp.
Crit. Items
# Crit. w/
Unknown
Status
Noncritical
# Items
# Noncomp.
Noncrit.
Items
# Noncrit. w/
Unknown.
Status
City Clerk
52
28
6
0
24
3
'0
City Council
16
4
1 0
1
12
0
11
District Court
13
4
0
0
9
0
2
Mayor's Office
14
11
0
0
3
0
0
Human Relations
26
16
2
0
10
3
7
Legal Dept.
15
12
2
1
3
0
2
Operational Svcs.
22
19
0
4
3
0
1
Public Svcs:
Engineering
23
1
1
0
22
1
0
The Category 1 inventories can be fairly well managed by the individual
departments without significant project oversight. The majority of items are
typically PCs or.small, standard packaged software applications. Two
exceptions are the Quadtran system provided to other City departments
• through the Legal department and the Anchor system within the Human
Relations & Comm. Services department which is set up with a LAN
configuration.
The following departments/divisions are classified as having Category 2
type inventories. These inventories are medium-sized in number of items
and have a few complicated systems within them.
Category 2 Inventories:
Department or
Division
Total Inv.
Items
Critical #
Items
# Non
Compliant
Crit. Items
# Crit. w/
Unknown
Status
Non
Critical #
Items
# Non
Compliant
Non Crit.
Items
# Noncrit.
w/
Unknown
Status
Building M mt.
42
33
1
11
9
0
4
Central Garage
48
26
5
2
22
0
5
Plannin &ND
136
63
5
15
73
1
49
Parks&Rec
65
42
21
1
23
7
3
Personnel
44
40
16
2
4
0
1
O s & Maint.
64
15
7
2
49
10
30
J
WasteWater
1 79
33
1 7
1 2
1 46
19
12
The Categroy 2 inventories represent significantly larger sets of items and
• most all have multiple LANs and/or larger applications and database
2/8/99 * City of Lansing CONFIDENTIAL * Page 11
City of Lansing
Y2K Inventory & Assessment
• systems. Four of the departments have embedded technology systems.
These inventories also include all the City's fire engines, police vehicles,
road maintenance vehicles and city -owned passenger vehicles. All
building HVAC, elevators and security systems are also included in the
Category 2 inventories.
The following departments/divisions are classified as having Category 3
type inventories: These inventories are relatively large in number of items
and/or have large, complicated systems within them.
Category 3 Inventories:
Department or
Division
Total Inv.
Items
Critical #
Items
# Non
Compliant
Crit. Items
# Crit. w/
Unknown
Status
Non
Critical #
Items
# Non
Compliant
Non Crit.
Items
# Noncrit. w/
Unknown
Status
C&CS
102
88
4
0
14
9
0
Finance
49
44
8
9
5
1
1
Fire
60
43
4
8
17
0
8
Police -Gen.
112
93
28
13
19
0
10
Police-911 •
35
34
11
2
1
0
0
Trans ortation
70
1 43
9
4
27
7
6
• The Category 3 inventories represent the City's mainframe computer and
communications complex and several related centralized applications,,
Most of these applications were Cobo174-based developed systems, all of
which require varying levels of date -impacted code corrections. Also
represented here are the City's emergency response systems with
associated radio, telephone and warning alert equipment. Large,
complicated and highly customized software systems such as 911
Computer Aided Dispatch, Police Law Enforcement Management and the
City's Financial systems (Income Tax, Property Tax, Fund Accounting,
Purchasing, etc.).
Significant points of ,interest on the overall inventories are as follows:
174 critical and 54 noncritical items are known to be noncompliant.
These 228 items represent 21 % of the City's entire inventory list
• Of the 174 critical noncompliant status items:
- 100 represent software items
- 63 represent hardware items
- 11 represent a Vendor service
• Compliance status of 77 critical and 146 noncritical items is as yet
unknown
• Of the 77 critical unknown status items:
• - 20 represent software items
- 40 represent hardware items
2/8/99 * City of Lansing CONFIDENTIAL * Page 12
City of Lansing
Y2K Inventory & Assessment
• _ 5 represent software and hardware items
12 represent a Vendor service
•
Assessment
It is the project offiice's opinion that the city now has an organized,
professional Y2K inventory in place, built according to generally accepted
practices in the Y2K community of professionals. It is formally
documented, covers all aspects of potentially date -impacted systems and
is in a state of ongoing management and review.
The overall inventory is large, complicated and as yet, incomplete
concerning Y2K status determinations (11 % of critical and 38% of
noncritical items). The unknown status items are being resolved on a daily
basis, as most Y2K personnel departments are very focused on the
inventories. Splitting the inventory among several groups and responsible
individuals within the City has reduced complexity.
All inventories have been properly positioned in the hands of City
employees. Each responsible individual is, in most all cases very
knowledgeable in their area of expertise and typically operating in a
supervisory or mid -level management capacity. Several of these
individuals have many years of experience with their responsible areas
and supporting systems technology.
The quality of the inventory is quite good, given the short time -frame the
departments had to compile the data. The particular individuals
responsible for their inventories appear to be very competent and
knowledgeable with their respective systems. There were areas where the
inventory takers were lacking in knowledge, such as inventory
management, criticality determination, compliance status seeking and
embedded technologies. For these cases, the project office was able to
provide assistance and help resolve many'items quickly. The project office
has visited and observed most City sites, but has not performed physical
audits on all inventory sites. Ongoing site visits will continue, as time
permits, after this report is filed.
The City must remain focused on the critical items and prepare
contingency plans to be ready to handle failures if they occur and insure
continuity of essential services. Refer to the recommendations section to
see how the project office proposes to help the City in its forthcoming
efforts with contingency planning.
2/8/99 * City of Lansing CONFIDENTIAL *
Page 13
City of Lansing Y2K Inventory & Assessment
• Y2K Program & Inventory Issues
The major, unresolved issues related to the City's Y2K inventory are
presented below. These items could have significant impacts on the City's
Y2K program as it proceeds with the planning, remediation and testing
phases for it's noncompliant systems. No order ranking is implied. All
items are very important.
1. Unresolved compliance status of the City's critical inventory —
As previously mentioned the compliance status of 77 critical items
remains unknown. These items need to get resolved as soon as
possible.
2. ' Time remaining to repair all noncompliant systems —
Assuming that most all will fail by 1/1/2000, this leaves less than 11
months to remedy them. The City is already expending a large amount
of effort working on several major systems on this list. Given the time
constraints, some form of triage must occur and contingencies must be
developed.
3. Successful management of several, parallel large systems
implementations —
• Given the amount of parallel systems work, which must be completed
within the short time window available, significant management,
implementation, integration and deployment challenges lie ahead. The
City is already experiencing some of these challenges now with the
few larger systems it has already started with remediation and
replacement projects. The project office has a concern over the
availability of highly skilled project management resources to directly
manage the number of required technology projects. This poses a
serious risk to the success of the City's Y2K program.
4. Emergency Alert Warning system status —
The compliancy status of this system is unknown. Although no project
planning has been done for a replacement, an initial estimate of up to
$100K has been stated. If the system checks out as compliant, a lot of
effort and budget would be alleviated from the overall Y2K project.
5. Legislative status of the Stormwater system — .
The legality of the current nature of this system is being questioned.
Today, several work items are already planned for its remediation.
Several planning changes may occur should we have to replace it with
a new system or change its functionality to a significant degree.
6. Status of financial and insurance institutions providing services
• to the City —
2/8/99 * City of Lansing CONFIDENTIAL * Page 14
City of Lansing Y2K Inventory & Assessment
• 6. Status of financial and insurance institutions providing services
to the City —
The City does business with several institutions which manage large
employee and City financial programs. Concerns over the continuity of
such programs exist until the Y2K readiness is established within these
organizations.
7. Mainstem and State Trunkline replacement system
Several divisions in the City rely'upon both of these systems. Currently
the responsible team is evaluating a system from Cogitate to replace it.
If the Cogitate system proves unacceptable, new project plans and
estimates must be created.
8. Phone switch/PBX replacements —
The telephone technology used throughout the City is diverse and
decentralized. The City proper, Police 911 and Fire department all
maintain independent Public Branch Exchanges. No other systems
have surfaced, but the possibility of others remains. An overall view of
the systems should be taken. The project office is attempting to bring
the. relevant parties together for this purpose. An opportunity to
eliminate the noncompliant PBX in fire station #1 may exist. This could
save the City a large expense. How future telephone equipment
• interacts with the new City WAN being installed should also be
addressed.
is
2/8/99 " City of Lansing CONFIDENTIAL' Page 15
E
0
City of Lansing Y2K Inventory & Assessment
• VI. Budgetary Analysis
This section summarizes the major projects and/or expenditures identified
as necessary for Lansing's Y2K readiness program.
Scope
As pointed out in the previous section, not all the critical inventory items
status has been determined as yet. Therefore only the items which are
known today to be critical and noncompliant are represented in this
section. The project office does believe that this list however, represents
the majority of the efforts and expenditures to be incurred by the city in
order to remediate the critical Y2K impacted systems.
Also not addressed in this section are the noncritical inventory items. The
total effort and expenditures necessary to remediate such systems is
unknown. In total, the remediation of noncritical items could represent a
significant amount. But it is unlikely that any one department would
experience any major hardships in addressing their noncritical items
throughout the remainder of 1999.
• Budget Summary Table
The table below summarizes the citywide remediation efforts by individual
offices, departments and divisions. Each project has associated with it an
overall cost and an incremental cost to repair or replace noncompliant
systems. The overall cost represents an estimate of costs required for the
complete project, irrespective of present city departmental budgets. The
incremental costs itemized represent spending required which is currently
not budgeted. Since many of the departments have already planned for
and initiated project efforts for Y2K remediation, the incremental costs are
much lower than the overall costs itemized. Cases where overall cost is
equal to incremental cost, represents projects that have not been planned
for as yet.
Budget Notes
• Funding for incremental costs must be acquired as soon as possible.
In most cases, these projects are at risk of Y2K date -related failures on
or before the century change. This risk increases with each day the
project start is delayed
• The project office is unable at this time to break out any spending by
time periods for many of these projects since no project planning exists
for them as yet
• • Many of the estimates are high-level budgetary type estimates. Since
no project planning is available yet, most estimations took a
2/8/99 * City of Lansing CONFIDENTIAL * Page 16
City of Lansing
Y2K Inventory & Assessment
• conservative approach, especially for the larger, more complex
projects. Estimates for more simple efforts, such as replacing hardware
or packaged software applications, should be quite accurate
• 77 of the critical items have unknown compliance status. Most
represent "smaller" impact items. However, there is some potential for
noticeable budget impact
• 200 noncritical items are either unknown or have unknown compliance
status. No budgetary estimates are included for these items
• The larger, Mainframe replacement applications projects appear to be
well understood and estimated
• Going forward, the Y2K remediation phase will include several large
.project implementations, critical system test planning and execution,
contingency planning, emergency planning, etc. Departmental Y2K
remediation programs will require dedicated personnel for successful
management to completion. This work needs to be anticipated and
budgeted by the departments
is
2/8/99 * City of Lansing CONFIDENTIAL * Page 17
City of.Lansing Y2K Inventory & Assessment
•
•
is
Budget Summary Table
DEPARTMENT
Or DIVISION
PROJECT
Cost
$000
Increase
$000
COMMENTS
City Clerk
Voter Registration Sys.
replacement
?
0
Using State QVF system
City Council
None
0
0
No Y2K budget impacts
District Court
None
0
0
Finance
Income Tax Rep.
300
0
Unisys holding the paper on this
LIT data conversion
50
50
Estimation of potential increase for ISS svcs:
PC replacements
23
23
6 PCs in Treasury
FMS System replacem't
390
15
Monitor II from SCT
Fire
Merlin PBX replace
?
?
Station #1; No 911 interface
EM Alert Warn Sys rep.
100
100
Could be OK, status unknown
Miscellaneous
10
10
HR&CS
None
0
Legal
None
0
Management
Svcs:
Build. Maint. `
None
0
Op. Services
None
0
Central
Garage
None
0
C&CS
Data Entry system
replacement
337
337
Conversion several input systems to new packages
A14 replace
1500
0
$24k/M * 60 months
Netman sys. replace
64
64
PC inventory program
Mayor's Office
None
0
Parks&Rec
H/W & S/W upgrades
25
25
Fleetracker upgrade
1
1
Personnel
S/W upgrades
2
2
Plan: & ND
PC & S/W upgrades
25
25
Incremental?
Police
911 system replace
750
0
Budgeted costs to be covered by County grant;
A enda item for the 2/9 appropriations meeting
PC's replace
54
54
24 PCs
S/W upgrades
25
0
50 Lotus, Windows and WP
Public Services:
Engineering
None
O&M
Mainstem and State
Trunckline s s. replace
57
57
$15K for Cogitate S/W; $25K proj.mgmt.,
conversion and interface support; 17K dept. dev.
Dispensing fuel heads
24
24
Estimate was 12-24K
2/8/99 * City of Lansing CONFIDENTIAL * Page 18
City of Lansing
Y2K Inventory & Assessment
•
17�
DEPARTMENT
Or DIVISION
PROJECT
Cost
($000)
Increase
($000)
COMMENTS
Transportation
Parking tickets system
replacement
200
0
Duncan Systems selected; $70K of budget for STP
support
Parking Card reader
upgrade
15
0
Evaluating new Parking Access&Rev. sys.
Traffic Light E-proms
?
0
Wastewater
Personnel Mgmt sys.
re lacement
?
?
Y2K remedy to date
?
0
City Dept's. subtotal
3936
780
Y2K Office
Proj.Office - phase 1
144
0
Inventory & Assessment Phase
Proj.Office Supp-phase 2-4
Category 1 departments:
57
33
Project management; Contingency planning; Emerg.
planning; Test planning; Communications; General
Oversight and Reporting
Proj.Office Supp-phase 2-4
Category 2 departments:
5 days/week
- Building Mgmt.
25
14
"
- Central Garage
25
14
"
- Planning&ND
25
14
"
- Parks&Rec
25
14
"
- Personnel
25
14
"
- Ops & Maintenance
25
14
"
- Wastewater
25
14
"
Proj.Office Supp-phase 2-4
Category 3 departments:
1 day/week
- C&CS
58
33
"
- Finance
58
33
"
- Fire
58
33
"
- Police General
58
33
"
- Police 911
58
33
"
- Transportation
58
33
"
Proj.Office Overhead
45
45
Admin. Assistant, Space lease, misc.
LIT project-managem't
50
50
PC purchases
30
`30
For new Y2K office staff
Prop. Tax sys. remedy
170
15
$155K budgeted. [$270K orig.estim.]
Cash Accounting sys.
remedy
75
75
[$120K orig.estim.]
Stormwater sys. remedy
28
28
In legislation limbo [$34K orig.estim.]
Equalizer sys. Data
Conversion dev.
200
50
65 proj.mgmt. j 35K for data entry
$150K already budgeted)
Equalizer sys. Interface
145
145
73-145K for interfaces
Payroll & Personnel dev.
150
150
Project Management and custom modifications
SC
City Application Development including:
(Total of $101 K budgeted)
-Vote. Reg. Lookup
develo ment
25
25
Worse case. MF development
-Sched./Dispatch remed
6
6
-Telephone appl'n
replacement
102
1
Includes City directory, Ameritech billing interfaces,
usage reporting, etc.
Applied budget of 101 K here
2/8/99 * City of Lansing CONFIDENTIAL * Page 19
City of Lansing
Y2K Inventory & Assessment
•
•
•
DEPARTMENT
Or DIVISION
PROJECT
Cost
J1220L
Increase
($000)COMMENTS
-Public Notification sys.
remed
14
14
-Cogen replacement
170
170
Possible reductions if Stormwater is retired
-Time Accounting sys.
remed
8
8
-Backup remedy
2
2
-LIT info. Retrieval
develo ment
10
10
-Bicycle registration
replacement
15
15
-Traffic Accident sys.
remedy
46
46
IA for Police dept.
8
8
Fee for RMS sys. assessment
RMS remedy
425
425
LEMS/BARS/RAGS/Personnel/Bus.Cards
Y2K Project Office subtotal
2448
1652
City Dept's + Y2KPO subtotal
6384
2432
25% Buffer
16021
614
Grand Total
179861
3046
2/8/99 * City of Lansing CONFIDENTIAL * Page 20
City of Lansing Y2K Inventory & Assessment
• Budgetary Summary Analysis
The Budget Summary Table addresses the overall Y2K impact on the City's
departments, with estimates for remediation work and the incremental cost
that will require additional funding. The section within the table headed Y2K
Office was created to consolidate the cost associated with remediation of
mainframe applications that affect a number of departments. A few projects,
such as the Parking Ticket system and Mainstem/State Trunkline system,
were left in their perspective departments due to prior budgeting and control.
Two major areas of expenditure are detailed in this Y2K Office section:
♦ Project Office Management
♦ Mainframe Remediation Projects
The project office staff support costs and activities to be performed are
associated with the ongoing management of the departmental inventories,
planning and remediation activities. Category 1 type inventories will require
minimal oversight. Category 2 type inventories will require ongoing status and
issue resolution oversight efforts. Category 3 type inventories will require full
time efforts to oversee status, resolve issues and perform major project
planning. In addition, the project office will have to train, City staff in
• contingency planning techniques, conduct contingency planning sessions with
all departments, coordinate emergency planning with several city departments
and coordinate the assemblage of many test plans for critical systems
throughout the City's departments.
•
The mainframe remediation projects are detailed irf the following pages
labeled Mainframe Remediation Project Summaries. Each project summary
describes the findings from the earlier Impact Assessment, and
recommendations and approach based on the City's suggested direction and
outcome of Senior Technology Partners analysis. The budget consideration
section details both the estimated costs developed from our preliminary Impact
Assessment conducted in July 1998, alternative cost proposals for rewriting
the applications and the fees invoiced to date by Senior Technology Partners.
The intent of this section is to provide City management with the information
necessary to make a decision regarding the approach to application
remediation. Each project must be reviewed and a decision made whether the
application will be renovated, replaced or retired.
2/8/99 * City of Lansing CONFIDENTIAL * Page 21
City of Lansing
Y2K Inventory & Assessment
• Mainframe Remediation Project Summaries
CITY INCOME TAX
Findings
The recommendation from the Impact Assessment completed in July 1998Y
was to replace the SCT in-house income tax system with a new package. An
initial review of potential vendors and packages indicated that Courtland's City
Tax application had gained wide acceptance in the smaller cities of Michigan,
and was recently purchased by Grand Rapids. The treasurers office,
managed by Jill Rhode, started the vendor reviews and contract discussions
with Courtland (Now Innovative Software Solutions, Inc. ISS) to determine the
feasibility of implementing their product before the 1999 tax year processing
began. Her review of the applications functionality and current clients'
satisfaction received a high enough rating to warrant initiating contract
negotiations and project implementation.
RECOMMENDATIONS and APPROACH
The city is currently in the process of completing the contract. Senior
Technology Partners is acting as the Project Implementation Manager
coordinating the efforts and resources of the city personnel and ISS. Those
efforts encompass the development and management of the project plan and
status, conversion and interface support, and definition of the technical
infrastructure for support of the application and departmental software. The
project timeline is included in Appendix D. — Mainframe Application Plans.
Additionally, it was determined that the treasurers office would require that 5
years of history (93-97) be retained and available for inquiry only purposes.
Two estimates were provided to either rewrite the LIT system for inquiry on a
client server platform, -or to modify the existing system to allow inquiry only.
BUDGET CONSIDERATIONS
• The July Impact Assessment estimated the costs to renovate the Income
Tax application were $678,500.00.
• The cost for purchasing -the ISS — City Tax software, maintenance and
conversion support is estimated at $350,000. The cost will be rolled into
the lease cost from Unisys for the ClearPath hardware. The City Tax
application will run off of the N/T hardware component of the ClearPath
system.
• An additional amount of $40,000 has been estimated for ISS charges to
develop modifications and interfaces for City Tax.
• P/C and printer replacement costs are estimated at $25,000.00.
• Senior Technology Partners fees for managing the project, from February
till October, is estimated at $60,000.00.
• • Additional programmer and analyst fees for supporting the conversion and
interface effort are estimated at $15,000.00.
2/8/99 * City of Lansing CONFIDENTIAL * Page 22
City of Lansing
Y2K Inventory & Assessment
•
•
• The fees to ensure the inquiry only capabilities of the current LIT system
are available for the next 5 years are estimated at $10,000.00.
• As of January 31, 1999 $30,900.00 has been billed against this, project.
Estimated total costs: $530,900.00
PROPERTY SYSTEMS
Appraisal and Sales
FINDINGS
The city's preliminary recommendation was to implement the BS&A Equalizer
product to support the appraisal and sales modules of the property tax
systems, renovate the mainframe property tax, cash accounting and
stormwater modules to run on the ClearPath machine and develop interfaces
between the two applications to ease operational complexities and support a
single point of entry for maintaining the tax related records. The
implementation of a replacement package for the property tax and cash
accounting modules was delayed due to the limited resources and time for the
treasurers office to address a replacement project in the same year that the
Income Tax system was being replaced.
The assessors office, managed by Dave Tijerema, was currently in the
process of converting the property and building appraisal data to the Equalizer
application, with limited production use already established for entering new
appraisals and inquiring on property information.
RECOMMENDATIONS and APPROACH
Senior Technology Partners was requested to initiate project management for
the overall implementation of the Equalizer application. Due to the time
criticality of loading the existing commercial and residential property
information into the Equalizer database, a project was initiated to determine
the approach and staffing requirement to complete the data conversion by
May 1999. A memo summarizing the resource requirements and the
approach to be taken is included in Appendix D. - Mainframe Application
Plans. Concurrently an analysis was initiated to determine the interface
requirements and specifications (included in Appendix D. - Mainframe
Application Plans. — Equalizer Interfaces). An overall project plan is under
development to ensure that all the project components have been defined,
scheduled and will be completed by the January 1, 1999 deadline.
BUDGET CONSIDERATIONS
• The July Impact Assessment estimated the cost to renovate the appraisal
and sales systems were $101,000.00
• The conversion and data entry of the existing building appraisal information
to the Equalizer system is estimated to cost $135,000.00
• Project management of the Equalizer implementation is estimated to cost
2/8/99 * City of Lansing CONFIDENTIAL * Page 23
City of Lansing
Y2K Inventory & Assessment
• $65,000.00
• Interfaces have been estimated to cost $145,000.00
• Fees bill from October through January are $36,151.00
Estimated total costs (excluding hardware) $381,161.00
Property Tax, Cash Accounting and Storm water
FINDINGS
The recommendation from the Impact Assessment in July was to renovate the
mainframe applications, and develop interfaces to support the P/C based
appraisal and sales systems.
This was based on a number of reasons:
The existing applications had undergone significant upgrades and were felt to
be close to Year 2000 compliant
The treasurer's office would be implementing a new Income Tax system and
would be significantly understaffed to attempt a concurrent conversion to a
new property system.
The selected system for appraisals and sales was not currently installed in a
large municipality with the complexity of properties that Lansing would need to
support.
• RECOMMENDATIONS AND APPROACH
The property tax, cash accounting and storm water systems have been
renovated for Year 2000 compliance and unit tested. These applications will
be system tested on the Al at release level 42.1and migrated backinto
production prior to Unisys migrating the applications to 45.1. Concurrently we
will be testing the applications on the ClearPath machine, prior to the
remaining production applications being migrated over. The ClearPath testing
will constitute a system and acceptance test process. Testing is scheduled to
begin on approximately the 15th of February. The interfaces have been
defined and estimated, and are referenced in the Appraisal and Sales section.
•
BUDGET CONSIDERATIONS
The Impact Assessment estimate to renovate the property tax, cash
accounting and storm water was $422,300.00.
• Fees billed to -date to renovate the code is $78,010.00
• The estimated fees to complete the renovation is $195,000.00
Total estimate cost for renovation $273,010.00
2/8/99 * City of Lansing CONFIDENTIAL * Page 24
City of Lansing
Y2K Inventory & Assessment
• PARKING TICKET SYSTEM
FINDINGS
At the time of the Impact Assessment the Transportation division was actively
pursuing the implementation of a Parking Ticket Issuance and Management
system marketed by Duncan Management Solutions (DMS). The ticket
issuance module, utilizing hand held devices, was in production with an
interface between the P/C files and the mainframe Ticket Management
system. The remaining modules had been purchased but where not installed
due to a lack of personnel time and project management support to complete
the implementation. Year 2000 issues with the mainframe application became
the necessary incentive to pursue completion of the installation. After
reviewing the RFP and contract with DMS and the transportation team it was
decided that Senior Technology Partners would provide the Project
Management support and the program support for the conversion and
interface efforts.
RECOMMENDATIONS and APPROACH
Process reviews and reengineering sessions have been completed, utilizing
the traffic staff and DMS, to develop the required specifications for system
modifications and office procedure and policy changes. A project plan
• (Appendix D. - Mainframe Application Plans.) has been developed, reviewed
and is near completion. The remaining open items that may have a significant
impact on the project timeline is the estimation of cost and effort by DIVIS to
complete the required programming changes in support of Lansing's needs.
Approaches to developing the interfaces with QuadTran and the Secretary of
State still need to be determined.
is
BUDGET CONSIDERATIONS
• The estimated cost for renovating the existing parking ticket system was
$245,000.00.
• Project management fees are estimated to be $45,000.00
• Support for the conversion and interface efforts is estimated at $25,000.00.
• DMS customization and conversion costs are unknown at this time.
• Fees to date for the parking ticket installation are $18,340.00
Estimated total costs (excluding hardware and DMS fees) $88,340.00
2/8/99 " City of Lansing CONFIDENTIAL " Page 25
City of Lansing
Y2K Inventory & Assessment
• SCHEDULER /DISPATCH APPLICATION
FINDINGS
This application was deemed to be an essential system that would need to be
renovated for Y2K compliance. The Impact Assessment indicated that little if
any changes would be required and that testing for compliance would be the
most significant portion of the work.
RECOMMENDATIONS AND APPROACH
The detailed analysis of the application code produced no required code
changes for compliance. Year 2000 testing remains to be *completed on the
ClearPath machine.
BUDGET CONSIDERATIONS
• The estimated cost for renovating the existing Scheduler/Dispatch system
was $6,000.00
• Fees to -date for renovation is $3,560.00.
TRAFFIC ACCIDENT SYSTEM
• FINDINGS
The City of Lansing's Traffic Accident application is used by the traffic division
to compile traffic accident data reported by the Lansing police department.
The information is utilized in redesigning traffic flow patterns in an effort to
reduce vehicle accidents.
Renovation of the application was postponed until an analysis and estimate to
rewrite the system was developed. The current system is viewed as very
labor intensive and redundant with other sources of information. Based on
discussions with'the traffic division, an initial system design has been
completed and an estimate for development delivered to the Y2K sponsor.
The new application is based on current development languages and the
target hardware platforms for the city's applications and network.
RECOMMENDATIONS AND APPROACH
The preliminary analysis and estimation report is included in Appendix D. -
Mainframe Application Plans.
BUDGET CONSIDERATIONS
• The estimated cost for renovating the existing Traffic Accident system was
$62,600.00
• Fees billed to -date are $3,380.00
• The estimate to rewrite the Traffic Accident system is $48,600.00
•
2/8/99 * City of Lansing CONFIDENTIAL * Page 26
City of Lansing
Y2K Inventory & Assessment
• VOTER REGISTRATION
FINDINGS
The Voter Registration system was found to contain a number of potential Y2K
impacted lines of code. It was decided to retire the existing application and
begin to utilize the state provide Qualified Voter File system placed into
production in 1998. As a safety measure.the Clerks Office has requested that
10 years of history information from the current system be retained to assist
with voter analysis and verification of status. Senior Technology Partners was
requested to develop an estimate to create a database (CD) that could be
accessed on a P/C or through a LAN.
RECOMMENDATIONS AND APPROACH
An estimate has been provided (Appendix D. - Mainframe Application Plans.)
to develop either a basic lookup and retrieval application or a more functional
design supporting queries, selections and reporting capabilities. Both designs
are based on a SQL server database and a VB front end application.
BUDGET CONSIDERATIONS
• The estimated cost for renovating the existing Voter Registration system
was $1b1,000.00.
• Fees billed to -date are $6,820.00
• The estimates to provide voter historyfile inquiry for 10 years of data is:
Basic Lookup $13,500.00
Enhanced $20,500.00
BICYCLE REGISTRATION SYSTEM
FINDINGS
Based on the Impact Assessment findings, Bike Registration would require
some Y2K code changes and testing. The existing system was regarded as
labor intensive, difficult to use and a candidate for being rewritten to a
distributed environment rather than the mainframe. Senior Technology
Partners was requested to analyze the application requirements and develop
an estimate for rewriting.
RECOMMENDATIONS AND APPROACH
The bike registration process is managed and utilized by the Fire and Police
departments. An analysis was performed looking at both departments'
requirements and proposing approaches that could enhance the functionality
and efficiency. The development estimate is included in Appendix D. -
Mainframe Application Plans.
2/8/99 * City of Lansing CONFIDENTIAL * Page 27
City of Lansing Y2K Inventory & Assessment
• BUDGET CONSIDERATIONS
• The estimated cost for renovating the existing Bike Registration system
was $12,700.00.
• Additional renovation costs for the rewrite of the COGEN code (3 modules)
is estimated at $22,500.00.
• The fees billed to -date are $2,670.00
• The estimates to rewrite the Bicycle Registration system are:
Basic Replacement $10,000.00
Enhanced $15,000.00
FIXED ASSESTS SYSTEM
FINDINGS
The Impact Assessment determined that the Fixed Assets system would
require Y2K coding changes and testing for compliance.
RECOMMENDATIONS AND APPROACHES
A decision was made to utilize the new Fixed Assets system that was
purchased with the Fund Accounting application — Monitor II. Senior
Technology Partners has not scheduled this system as a component of our
• Y2K remediation efforts.
BUDGET CONSIDERATIONS
The estimated cost for renovating the existing system was $41,900.00
TELEPHONE BOOK SYSTEM
FINDINGS
The Impact Assessment determined that the Telephone Book system would
require Y2K remediation efforts. The application functionality includes a City
directory database, Ameritech billing interfacing and cost and usage reporting.
RECOMMENDATIONS AND APPROACH
Senior Technology Partners was requested to research the requirements and
provide an estimate to develop a new Telephone book system. A preliminary
analysis and estimate report is included in Appendix D. - Mainframe
Application Plans. It was determined after the Impact Assessment that the
COGEN application code would not be vendor supported and that the city
would prefer to rewrite the code to COBOL 74. The existing telephone book
application contains 5 COGEN modules.
2/8/99 * City of Lansing CONFIDENTIAL * Page 28
City of Lansing
Y2K Inventory & Assessment
•
BUDGET CONSIDERATIONS
• The estimated cost for renovating the existing Telephone Book system was
$34,800.00
• The estimate to rewrite 5 COGEN modules is $37,500.00
• Fees billed to -date are $4,400.00
• The estimate to write a new application are $100,000.00
STATE TRUNKLINE ACCOUNTING
FINDINGS
The initial findings from the Impact Assessment indicated that moderate code
renovation would be required for the State Trunkline system. Prior to
beginning the mainframe application code changes, the city asked Senior
Technology Partners to evaluate the feasibility of writing, or purchasing a new
client server based application. During our departmental inventory
discussions it was noted that the engineering department would need to
replace their Mainstem application that operated in conjunction with the state
Trunkline system. Both O&M and City Engineering utilize a costing and
charge back model for work performed for departments within the city and for
properties owned by the state.
RECOMMENDATIONS AND APPROACH
Both departments expressed an interest in evaluating and purchasing the
product Cogitate to replace the State Trunkline and Mainstem applications.
Senior Technology Partners has been serving as the technical representatives
on the selection committee to determine the compatibility and feasibility of
installing, supporting and interfacing the new system. During the next 30 days
a project plan needs to be developed and managed that requires a decision
on the purchase or renovation to occur early enough to allow either direction to
be successful before 1-1-2000.
BUDGET CONSIDERATIONS
• The estimated cost for renovating the existing State Trunk line system was
$22,900.00
• Renovation of the Mainstem application was outside of the Impact
Assessment
• Project management fees are estimated at $25,000.00
• Purchase price of the Cogitate software is $ (Hardware, training,
conversion and interface fees are not known at this time).
• Fees billed to -date is $2,340.00
2/8/99 * City of Lansing CONFIDENTIAL *
Page 29
City of Lansing
Y2K Inventory & Assessment
•
PUBLIC NOTIFICATION LETTERS
FINDINGS
The initial findings from the Impact Assessment indicated that moderate code
renovation would be required for the Public Notification Letters system. A
decision was made to renovate the existing application for year 2000
compliance.
RECOMMENDATIONS AND APPROACH
Very few code changes were required for this application. Currently the code
changes have been installed and the system has been unit tested. The
application is scheduled to be system tested and moved back into production
on the A14 prior to Unisys moving the applications to the ClearPath machine.
BUDGET CONSIDERATIONS
• The estimated cost for renovating the existing Public Notification Letters
system was $13,300.00
• Fees billed to -date is $4,880.00
UTILITIES
• FINDINGS
The initial findings from the Impact Assessment indicated that moderate code
renovation would be required for the Utilities system.
RECOMMENDATIONS AND APPROACH
The utility modules are used throughout the various City applications. Rather
that convert all utilities at once, specific modules are being converted as
applications which use them are.
COGEN TRAINING
FINDINGS
The initial findings from the Impact Assessment indicated that moderate code
renovation would be required for the COGEN training system.
RECOMMENDATIONS AND APPROACH
It has been determined that the COGEN software release will not be
supported for Y2K, and that the city will need to either rewrite the applications
to COBOL 74 or migrate to the XGEN software release. C&CS has decided to
migrate all COGEN code to COBOL 74, removing the requirements to
• renovate the training programs.
2/8/99 * City of Lansing CONFIDENTIAL * Page 30
City of Lansing Y2K Inventory & Assessment
• BUDGET CONSIDERATIONS
Code renovation was estimated to be $38,000.00
TIME ACCOUNTING
FINDINGS
The initial findings from the Impact Assessment indicated that moderate code
renovation would be required for the Time Accounting system. A decision was '
made to renovate and test the current application.
RECOMMENDATIONS AND APPROACH
The application code has been reviewed and modified for Year 2000
considerations. Unit testing has been completed, and system testing and Y2K
testing remain to be completed.
BUDGET CONSIDERATIONS
The estimated fees to renovate the Time Accounting system was
$7,900.00
Fees billed to -date is $6,480.00.
• . USER TRAINING
FINDINGS
The initial findings from the Impact Assessment indicated that moderate code
renovation would be required for the User Training system.
RECOMMENDATIONS AND APPROACH
A decision was reached to retire the User Training application.
BUDGET CONSIDERATIONS
Fees to renovate the User Training application were.estimated at $4,700.00
TAPE LIBRARY SYSTEM
FINDINGS
The initial findings from the Impact Assessment indicated that moderate code
renovation would be required for the Tape Library system.
RECOMMENDATIONS AND APPROACH
A decision was made to retire the Tape Library system.
BUDGET CONSIDERATIONS
• Fees to renovate the Tape Library system were estimated at $1,800.00
2/8/99 * City of Lansing. CONFIDENTIAL * Page 31
City of Lansing
Y2K Inventory & Assessment
0 BACKUP
is
is
FINDINGS
The initial findings from the Impact Assessment indicated that moderate code
renovation would be required for the Backup system.
RECOMMENDATIONS AND APPROACH
No changes were required for the application, system and Y2K acceptance
testing remains to be completed.
BUDGET CONSIDERATIONS
• Fees to renovate the Backup system were estimated at $1,800.00.
• Fees bill to -date is $2,920.00.
LANSING POLICE DEPARTMENT HP -based APPLICATIONS
FINDINGS
The Lansing Police Departments (LPD) mainframe applications were not
included in the scope of the Impact Assessment that was conducted in July.
Originally they felt that the applications were compliant and would not require
any Y2K remediation.
RECOMMENDATIONS AND APPROACH
An impact assessment was requested by the LPD and was conducted in
December 1998. A copy of the report is included in Appendix D. - Mainframe
Application Plans. A decision has been made to review the Impact
Assessment findings with the application programmers to determine the
severity of the problem and the resource effort that will be required to change
the code and conduct the Y2k testing. Senior Technology Partners will be
providing the Project leadership and programming resources that are deemed
necessary to complete the project by 1-1-2006.
BUDGET CONSIDERATIONS
• Fees are estimated to be $425,000 for the code renovation of the 7 HP
mainframe applications.
• Fees billed to -date are $7,406.28
2/8/99 * City of Lansing CONFIDENTIAL *
Page 32
City of Lansing
Y2K Inventory & Assessment
•
•
COGEN APPLICATIONS
FINDINGS
The city of Lansing currently has approximately 172 COGEN programs
(31,000 Loc) in its production application environment. The COGEN
programs were evaluated for Y2K impacts, but the release of COGEN was
assumed to be supportable for the Year 2000 issues. During the migration to
MCP45.1 the City was informed that the COGEN release they were currently
running under would not be supported. - The recommended solution was to
migrate to the current release of XGEN.
RECOMMENDATIONS AND APPROACH
Computer and communication services would prefer to convert the existing
COGEN programs to COBOL 74, rather than incur the cost and learning curve
to move to XGEN. There are potentially 6 applications that may require the
rewriting of the COGEN code.
• Cash Accounting 1 Program
• Property Tax
2 Programs
• Time Accounting
2 Programs
• Storm Water
12 Programs
• Bike Registration
3 Programs
• Telephone Book
5 Programs
If the city decides to rewrite the telephone book and bike registration
applications, then only 17 programs would require redevelopment. If the storm
water application were determined to not'be required in the future, then only 5
programs would need to be rewritten. Senior Technology Partners has
estimated that the rewrites would cost between $6,000.00 and $10,000.00 per
program dependent on the complexity and use of on-line screens.
BUDGET CONSIDERATIONS
Estimated fees of $5,000.00 to $10,000.00 per program
CLEARPATH MIGRATION AND WAN IMPLEMENTATION
FINDINGS
The Y2K project office assumed the responsibility of ensuring the coordination
of the Unisys upgrade and TCI wide area network installation as it related to
the departments and their Y2K efforts. The significance of these projects and
the efforts required to support their integrated efforts has taken a larger role
than anticipated. The migration of the production environment from MCP 42.1
to 45.1 and from an A14 to ClearPath has required a careful balance between
our development and testing and the migration schedule. The utilization of the
N/T portion of the ClearPath for future applications has required a significant
2/8/99 * City of Lansing CONFIDENTIAL * Page 33
City of Lansing Y2K Inventory & Assessment
• amount of coordination to ensure the technical infrastructure is well defined
and acceptable to the City and the vendors who's products must be installed.
The WAN network has also offered its share of oversight requirements to
monitor the technical infrastructure that will be established for departmental
communications with their production applications. Also the impact on
desktop upgrades has needed -to be monitored as it relates to the
departmental hardware upgrades.
•
is
RECOMMENDATIONS AND APPROACH
The project office will continue to monitor and coordinate the efforts of these
two projects. Included in Appendix D. - Mainframe Application Plans. is a
proposed technical infrastructure for the implementation of new client server
based applications on the ClearPath machine and utilizing the Cities new
WAN network.
BUDGET CONSIDERATIONS
No direct Y2K fees are budgeted for this function, but will be supported by the
managers in the Y2K project office.
2/8/99 * City of Lansing CONFIDENTIAL * Page 34
•
LJ
City of Lansing
Y2K Inventory & Assessment
• VI1. Individual Departmental Inventory Assessments
p ry
This section presents information specific to each individual department or
division inventory. For each inventory, an assessment is given and projects
with any outstanding issues are discussed. The detailed line item inventories
are included in Appendix C.
City Clerk Office
INVENTORY:
A category 1 type inventory. Missing information includes some
compliance status and model numbers. Very low risk for achieving
compliance.
PROJECTS:
Voter Registration System replacement with State -provided Qualified
Voter Registration (QVR) system by 8/99.
Modification to the current City MF Voter Reg. System to provide a lookup
capability using the existing historical database of registered voter
information.
ISSUES:
Status of server system (for voter Reg.) in the Clerk's office, which is
owned by the State of Michigan.
City Council Office
INVENTORY,
A category 1 type inventory. Missing information includes some laptops
and video/communications equipment compliance status. Very low risk for
achieving compliance.
PROJECTS:
Possible replacement of video equipment.
• ISSUES: No outstanding issues
2/8/99 * City of Lansing CONFIDENTIAL * Page 35
City of Lansing
Y2K Inventory & Assessment
0 District Court Office
INVENTORY:
A category 1 type inventory. All line items have completed information.
Very low risk for achieving compliance.
PROJECTS: Nothing notable beyond basic repair items.
ISSUES: None outstanding.
Mayor's Office
INVENTORY:
A category 1 type inventory. The inventory is in good shape with no
missing information. This office is Y2K compliant.
PROJECTS: None
• ISSUES: None outstanding.
Fire Department
INVENTORY:
A category 3 type inventory. The items list appears complete. Compliance
status is missing for 19% of critical items including:,
- Emergency Alert Warning System components
- 2 Fire pumpers and 4 Ambulances (replacing: keep old units until
2000)
- Telephone equipment
- Medium risk for achieving compliance.
PROJECTS:
- PBX (Merlin) system in station #1 and PBX in station #8 probably need
replacement (cost dependent on 911 system replacement strategy)
- Potential replacement of EM Alert Warning System (estim. $100K)
- Bicycle Registration application replacement; requirements definition
• process started; cost is $15,000.00.
2/8/99 * City of Lansing CONFIDENTIAL * Page 36
City of Lansing
Y2K Inventory & Assessment
• ISSUES:
Resolution of PBX system (for FD only) at Station #1:
-Not part of city's 911 system.
-Upgrade planned as switch to City 911 system
HR&CS
INVENTORY:
A category 1 type inventory. The line items information is complete.
Low risk for achieving compliance."
PROJECTS: No major projects to report.
ISSUES:
Anchor system's o/s compliance is questionable. If NT 3.51 is not
compliant, it is a large effort to change NT & Citrix.
•
Legal Department
INVENTORY.
A category 1 type inventory. The line items appear complete. The
compliance status is missing for only one item.
Low risk for achieving compliance.
PROJECTS: No major projects.
ISSUES: No issues.
Management Services Department
A. C & CS Division
INVENTORY.
A category 3 type inventory. Included in this inventory is the City's
• mainframe complex and several citywide accessed applications. Line
2/8/99 * City of Lansing CONFIDENTIAL * Page 37
City of Lansing
Y2K Inventory & Assessment
items appear complete and the compliance status of all critical items is
completed. However, evidence documentation backing the compliance
status is missing.
Medium risk for achieving compliance.
PROJECTS:
- Renovate Data Entry systems applications and replace
associated hardware
- Remediation for several MF applications in progress
- Cogen code replacement
ISSUES:
- Still need to decide on disposition of many MF applications,
Cogen code replacement plan and Data Entry systems
renovation plan.
B. Operational Services Division
INVENTORY:
• - A category 1 type inventory. The line items information is
complete. Low risk for achieving compliance.
PROJECTS: No major projects.
ISSUES: No major issues.
C. Central Garage
INVENTORY:
A category 2 type inventory. This inventory includes all the Police
and Fire departments vehicles along with many City -owned
passenger and utility vehicles. The line items information is almost
complete with only one compliance status missing.
Low risk for achieving compliance.
PROJECTS: No major projects
ISSUES: No issues to report.
2/8/99 * City of Lansing CONFIDENTIAL * Page 38
City of Lansing
Y2K Inventory & Assessment
• D. Building Maintenance Division
INVENTORY:
A category 2 type inventory. This inventory includes all the city -
owned HVAC, elevators and security systems. The line items
appears complete. Compliance status for 11 line items is unknown.
Medium risk for achieving compliance.
PROJECTS: No major projects.
ISSUES: No• issues to report.
Planning & Neighborhood development
INVENTORY:
A category 2 type inventory. This is a large inventory with several line
items. The line items appear complete. Compliance status for 15
critical items (24%) is unknown.
Medium risk for achieving compliance however most items would have
a very low impact if failure occurred.
PROJECTS: No major remediation / replacement projects.
ISSUES: No major issues to report.
Parks & Recreation
INVENTORY.
A category 2 type inventory. Inventory is very thorough and complete.
Low risk for achieving compliance.
PRn_ /FC`Tc
-PC and software upgrades scheduled for August 99
-FLEETRACKER application upgrade needed
0 ISSUES:
2/8/99 * City of Lansing CONFIDENTIAL * Page 39
City of Lansing
Y2K Inventory & Assessment
-Waiting for C&CS to install new NOVELL server
-Checks needed on letters/evidence
Personnel
INVENTORY:
A category 2 type inventory. Inventory is very thorough and only 2
critical items compliance status is missing.
Low risk for achieving compliance.
PROJECTS: No major projects
ISSUES:
- Compliance status with major trust, insurance and monetary
providers/Vendors
- Electronic interfaces with vendors need investigation
• Police Department
A. General
INVENTORY:
This is a Category 3 type inventory. The Police Department has the
most complicated inventory in the City covering areas such as the
City jail, radio lab communications, law enforcement and records
management systems, patrol vehicle computers, City Police
building and 2 precincts. The line items appear adequate, with a
majority of them being classified as critical. 14% of the critical items
have unknown compliance status including phone equipment and
radio equipment.
Medium risk for achieving compliance.
PROJECTS:
Records Management System: Estimate — $425K to repair
- LEMS
- BARS
- RAGS
- Personnel
- Business Cards
2/8/99 * City of Lansing CONFIDENTIAL * Page 40
City of Lansing
Y2K Inventory & Assessment
PC Systems hardware & software:
- HP Vectras are 486 non -compliant models — 24 * 2,320 = $55,680
- Lotus 97 upgrade— 50 @ $200 = $10,000
- WIN 3.1 upgrade (to NT?) — 50 @ $150 = $7,200
- WP 6.1 upgrade to version 8.0 - 50 @ 150 = $7,200
ISSUES:
The project office is working with the computer systems personnel to
determine the best approach to remediating the RMS system. We
need to conclude the planning of this effort as soon as possible due to
resource constraints.
B. 911 Communications Division
INVENTORY.•
This is a Category 3 type inventory. The inventory covers all the
communications equipment in the 911 dispatch center, providing
emergency dispatch for several police and fire departments in Ingham
county. The line items appear complete.
Medium risk for achieving compliance.
PROJECTS:
911-system replacement: Estimate $750K
- Base system (PBX)
- Automated attendant system
- CAD system
- Dictaphone recording system
ISSUES:
Overall replacement of the 911 system is a major effort and requires
formal project planning in order to better communicate and track
deliverables and dependencies. A documented project plan is needed.
Public Services Department
• A. Operations & Maintenance Division
2/8/99 * City of Lansing CONFIDENTIAL * Page 41
Cityof Lansing Y2K Inventory & Assessment
• INVENTORY.
This is a category 2 type inventory. Line items appear complete
however several noncritical items remain with an unknown status.
Low risk for achieving compliance.
PROJECTS:
Megatronics fuel head replacements
State Trunkline application replacement with Cogitate solution.
ISSUES:
Resolution to the Cogitate choice for replacing the St. Trunkline
application.
B. Transportation Division
INVENTORY:
This is a category 3 type inventory. Line items appear complete with a
• few items remaining with unknown status. This inventory covers all the
traffic and parking systems and structures within the City.
Medium risk for achieving compliance.
PROJECTS:
- Parking Tickets mainframe application replacement with a TO party
Duncan Systems solution.
- Traffic lights eprom controller upgrades.
- Parking structure card reader upgrades.
- Parking Access and Revenue systems replacement.
ISSUES:
Reaching closure on the Parking tickets and Parking access & revenue
system replacement plans.
C. Wastewater Division
INVENTORY:
This is a category 2 type inventory. Inventory appears complete with
• only 2 critical items with unknown status.
2/8/99 * City of Lansing CONFIDENTIAL * Page 42
City of Lansing Y2K Inventory & Assessment
Low risk for achieving compliance.
PROJECTS:
Division manager reports that Y2K projects have been started and/or
completed over a long period of time.
Planning to repair a Personnel Management Dbase application.
ISSUES: No issues to report.
D. Engineering Division
INVENTORY.•
This is a category 1 type inventory. Inventory is complete.
Low risk for achieving compliance.
PROJECTS:
Reliant on the Mainstem replacement system.
ISSUES No issues to report.
• Finance Department
INVENTORY.
This is a category 3 type inventory. Inventory line items appear
complete. 20% of critical items with unknown status remain. Most of
these are vendor financial institutions.
Medium risk for achieving compliance.
PROJECTS:
Funds Management System (Monitor II) implementation
Local Income Tax system (CityTax) replacement
Payroll/Personnel system implementation
Appraisal & Sales (Equalizer) system replacement
Fixed Assets implementation
ISSUES:
- Compliance status of several major financial institutions providing
money.management services to the City
Management of complexities resulting from parallel implementation of
several large, critical financial systems necessary for the continuous
• operation of the City departments
2/8/99 * City of Lansing CONFIDENTIAL * Page 43
•
0
C]
X
m
0
O
m
z
0
D
O
z
CO
City of Lansing Y2K Inventory & Assessment
• VIII. Recommendations for the City's Y2K Readiness Program
This section presents the Y2K project office proposed direction as to how the
City should proceed with it's readiness program. Also, some specific
recommendations are set forth to address the overall Y2K program issues
discovered in phase 1 and to address the overall Y2K program operations as
the City strives for completion of it's readiness program.
Moving from Phase 1, Discovery and Inventory, into the succeeding Phases
2-4, Remediation, Testing and Deployment, City management must be
keenly aware of two important factors:
The short time period available to complete the remaining work
The large number of projects and activities which have to proceed in
parallel.
In addition to the standard processes to be followed for phase 2-4 efforts, it is
recommended that the City begin the following activities immediately:
• Formulate and execute a City Y21K status and activities
communications plan. This plan should address not only the City
employees, but also the City residents and general public who rely on
essential services provided by the City.
• • Creation of formal Contingency plans for all critical systems required
9 Yp Y q
for provision of essential services. Examples of essential systems and
services are:
- Electrical power systems
- Telecommunications
- Emergency Services
- Continuity of government services
- Water systems
- Gas & oil
- Transportation
- Financial systems
These contingency plans should be developed in conjunction with any
existing Emergency Management plans.
The following general recommendations are also offered for consideration by
the City's management:
• Increase the project office staff with the addition of another
professional. With only one Y2K consultant on staff, the project office
can not adequately oversee all the activities and provide a reasonable
.level of consultative support to the departments on an ongoing basis. The
• City's readiness program would be at extreme risk without a minimum of
two professional staff in the Y2K project office to support all the parallel
2/8/99 * City of Lansing CONFIDENTIAL * Page 44
City of Lansing
Y2K Inventory & Assessment
• activities which must occur beginning immediately and completing within
the next 10 months or less.
• Produce a priority ranking of all noncompliant critical systems
which is acceptable to all City departments. As mentioned previously
in this report, it is unlikely that all systems will be completed on time.
Therefore, it will become essential have such a list to use in triage -like
situations to aid efficient decision making.
• Establish guidelines for project management -related deliverables. It
has been observed in a few cases that important projects do riot have
documented plans, firm schedules being managed to, and in general are
poorly communicated to others reliant on those plans. Items to be
included in acceptable project plans include:
- A list of deliverables
- Delineated list of tasks to be performed and tracked
- Resource assignments to the tasks •
- Start and end dates for the tasks
- Identification of critical dependencies on deliverables
Such a lack of standards or guidelines could have disastrous effects on
the readiness program.
• Have department directors evaluate their individual inventories as
reported herein, and assure:
- The appropriate level of staffing is dedicated to the efforts required
Responsibilities are clearly defined
That the noncritical inventory items are evaluated for cost and effort
and addressed within the next fiscal year
2/8/99 * City of Lansing CONFIDENTIAL * Page 45
•
•
D
m
z
0
m
0
City of Lansing Y2K Inventory & Assessment
• IX. Appendices
•
A: Criticality Definition
The following table describes the Criticality Ratings System used by the
City of Lansing for their departmental inventory line items. The ranking
scheme was limited to 3 categories to simplify the inventory and
assessment process.
Ranking
Description
C-1
Department can't perform daily functions without
automated system; or the equipment / automated system /
service could critically impact the health and/or safety of
employees, customers or general public.
C-2
Department can function without equipment/automated
system/service for a short time (1 to 4 weeks); and the
health and/or safety impact on employees, customers or
the general public is not effected.
NC
Department can function without the equipment /
automated system / service for extended period (1 to 6
months); and the health and/or safety impact on
employees, customers or the general public is not
effected.
2/8/99 * City of Lansing CONFIDENTIAL * Page 46
City of Lansing
Y2K Inventory & Assessment
•
•
B: Organization of Lansing's individual inventories
The City government is organized into four individual offices being the city
Clerk, city Council, District Court and the Mayor's office. The majority of
the city's operational units are organized under the Mayor's office into ten
separate departments. The following table itemizes the 21 individual
inventories collected and the responsible person(s) for each of them.
i !r
3f 14
.. ...... ...: .. r ,.
Y —Y�•WVp
to ro ddaa
DNlsi0E1,
.. _... ., r
t a f` a
a
l]�r+eciors:CPetwriS
bl
....
1
aty Cleric
Madlynn Slade
Bob Ajim-Young
2
Qty Council
Joan Bauer
Ron Wllson/Fran
3
District Court
John Rehagen
Barb Olson
4
s Office
Dave Wiener
Keda Coats
5
Finance
Robert Swanson
kny Magistro
6
Fire
Chief
Gregory Marlin
Training Dept
Paul Luzynsld
Administration
Chuck Fulger
Schafer
Fire Marshall
Brian Davis
Facilities
Bill Oberst
7
Human Relafions & Comm Svcs.
Genice Rhodes -Reed
Chuck Steinberg
8
Legal
James Smiertka
margovrWon
Management Ser Aoes
Director
Liza Esilund Olson
9
Cen. Garage
Lisa Bannister
10
Oper. Svcs.
B.J. Leatherby
11
Bldg. MMnt
Marty Mal
12
C&CS
John Kutt
13
Parks & Rec
Eric Reidcel
Diane Townsend
14
Personnel
Sharon Bonnadto
Sheila Ide
15
Planning & Dev.
Dennis Sykes
Building Safety
Jack Nelson
Development
Ernil Winnidcer
Planning
Deanor Love
Code caroianoe
HenryHemandes
EDC/11FA
Patricia Cook
Carl Dorshimer
16
Police
Chief
Robert Johnson
Administration
Steve Person
Central Svcs.
Don Dawson
Investigations
Mck Cook
Jail
Lisa Philips
Radio Lab
Dave Kazmirzack
17
911 Comm's
Chuck Bauer
Public Service
Director
Michael Navabi
18
Engineering
Bob Clegg
19
O&M
Jim Campfield
20
Trans./Traffic
Dave Beniclqe
21
wastewater
Jim Spangler
2/8/99 * City of Lansing CONFIDENTIAL * Page 47
City of Lansing
Y2K Inventory & Assessment
•
•
C: Department Inventories Line Item detail
The attached pages contain:
• A citywide summary of item detail statistics
• The line item detail for all 21 City inventories.
2/8/99 * City of Lansing CONFIDENTIAL * Page 48
CityWide Inventory Summary
City Clerk
City Council
Dist. Court
Finance
Fire
HR&CS
.
Law
Mayor
Total # of Inv. Items
52
%
16
%
13
%
49
%
60
%
26
%
15
00
14
%
# of Critical Items
28
4
4
44
43 .
16
12
11
- # compliant
22
79
3
75
4
100
27
61
31
72
14
88
9
75
11
100
-# noncompliant
6
21
0
0
0
0
8
18
4
9
2
13
2
17
0
0
-# unknown
0
0
1
25
0
0
9
20
8
19
0
0
1
8
- 0
0
# of C1
18
64
1
25.
1
25
44
100
22
51
16
100
61
50
0
0
# of C2
10
36
3
75
3
75
0
0
21
49
0
0
61
50
11
100
# of Non -critical Items
24
12
9
5
17
10
3
3
-# compliant
21
88
1
8
7
78
3
60
9
53
0
0
1
33
3
100
-# noncompliant
3
13
0
0
0
0
1
20
0
0
3
30
0
0
0
0
-# unknown
0
0
11
92
2
22
1
20
8
47
7
70
2
67'
0
0
Management
Services
Bld .M
mt.
C & CS
Cen. Gar.
1Oper.Svcs.
1PIan&ND
IParks&Rec
Personnel
Total # of Inv. Items
42
%
102
%
48
%
122
%
136
%
165
%
44
%
# of Critical Items
33
88
26
119
163
142
40
- # compliant
21
64
47
53
19
73
15
79
1 43
68
1 20
48
22
55
- # noncompliant
1
3
41
47
5
19
0
0
5
8
21
50
16
40
..
-# unknown
11
33
0
0
2
8
4
21
15
24
1
2
2
5
# of C1
19
58
52
59
19
0
0
0
0
38
90
36
90
# of C2
14
42
36
41
7
27
19
100
63
100
4
10
4
10
# of Non -critical Items
9
14
22
3
73
23
4
- # compliant
5
56
5
36..
17
77
2
0
1 23
32
.13
57
3
75
-# noncompliant
0
0
9
64
0
0
0
0
1
1
7
30
0
0
- # unknown
4
44
0
0
5
23
1
0%
49
67
3
13
1
25
Police
Public
Services
City -Wide
Totals
General
911
Eng.
O s&Maint.
Trans.
Waste- W
%
Total # of Inv. Items
112
%
35
%
23
%
64
%
70
% 179
%
1087
# of Critical Items
93
34
1
15
43
133
692
64
- # compliant
52
56
- 21
62
0
0
6
40
30
70
24
73
.441
64
- # noncompliant
28
30
11
32
1
100
7
47
9
21
7
121
174
25
-# unknown
13
14
2
6
0
0 1
2
13
4
9
2
6
77
11
# of C1
63
68
29
85
1
1001
13
87 1
30
70
19
58
# of C2
30
32
5
15
0
0 1
2
13
13
30
14
42
# of Non -critical Items
19
122
149
27
46
395
36
- # compliant
9
47
1
100
21
95
9
18
14
52
15
33
182
46
- # noncompliant
0
0
0
0
1
5
10
20
7
26
19
41
61
15
- # unknown
10
53
0
0
0
0
30
61
6
22
12
26
1521
38
master inventories ** City of Lansing CONFIDENTIAL** 2/8/99
• City Clerk YAnvento •
✓# x LLl« h N. M, i.. :1 ..4. #..k» °A +.Y V ^i . { 8' KJ !-. $85 .n_.yj" �'': :� j.:4'.
�. i.,,}. FaeK .. ..:a. ". 4 fc. .,....,. ..i'. .«_ ,.. : t�.... ,.....ae ..a A..s :.{ d ..:. ... :f ., j.-. .. ,e.'..4« k.Mlk f`] "SYB «. "Y/.I�. 5e°5 �' °:1 =.h"^e. �°k ECF ���t�•�. � .`:.F v «4f: y.
�:.t r ",Yr. x«.. .� ,.:,t*. v? d df-Git.�:. f .. ♦ pp, 'v ,,..5'2 .1:... �e .a, � ... aJ .. "y t.. 4..3iS'}. yy }. ..�£kf. i .,f ina� s Y. r} T. +r�?!:: I , !ffi'� .zf �..�'a, �.yyyy... R ii 4, it.,+
. �,_ in1 .; J:a:i .1; .. 'u'°'4 .Yn':,• L P f:. .'J' � �'..
..<, .' i' ^ Y•^G' 3:a:.,:..6fY'44r s. «. J}. ...... f. JA>�`S.�e o-- , 4 �'.i .�, .:. , . t . , __. ,... : _.. 4 a't+ C�, i .�i � :-.: k .°,s ..8f+.. :'8'. !{ a..-. � i .C, . 1G r n17. ..,4 v a ?'•A'�i':
,. X"".± -� ,«:..✓;.2..i�y1 "i.i.:., 31 : '�`>!.. .ipt' +',i. Lx. ,IS.•S:5,t •2 'L'" .Ad #,..Kf:
So arelHardware' } .. „
3w .,-� lass Rank Evidence ..� fkw t r.
-i.., :. ..: ... ..,. ... _. ,-{. ,. .....:. .. ,,.:k :k..:., r.. , � Y� A r. �,: `f•.' � 'M � :.4r•, ,"p -�. %.'•4?'F. o la t
.., ..•� . , . <_�, ° f� . , � ... ; ..... �.
-x. �.. ,. a.4 ..."z +. ,: ,• h:,y(.°Jr: :$ Y„l,; X- ... ... .. 6a� iE:, ,.f-{.+:+.,,a" ''., M' ,.s ., .;_' V, 1. r Sa'
.. ,.;, .. .. n. „s. ..: .e.,... ., ,.: 5;:. a,'. l.. .. ... ., :. .,......tea. '.,� ,.., e3g ,az:'E y P,'4
No�. .Coat an : Names #.:c>S/HN :_' :Sent 'Recvd�, t x,. ,! Desert tton • •&{ ",k . x,Verston> YlNI? , „,« De t
...-,:.,. s. ,,..r_... p ..>:�.� .v(:,.1P� rx ..L,.,<•��Ix��. ��� .n:.�.
Needs patch - budgeted for
1j pY.,- . .. "Cl
1 ADS H 486 Novell Server N lCityClerk replacement
2 JCenterCom
H
C1
MR41ST
Y
City Clerk
4 port micro hub / repeater Date
Impact?
3 [Compaq
H
C1
Prolient 800
Y
City Clerk
NT server
4
Com liter Warehouse
H
C1
Pentium 150Mhz (Marilynn)
Y
City Clerk
Ran test
5
Corel
S
C1
ISuite
8
.0.0.39
Y
City Clerk
6
Dell
H
C1
O ti Plex G5
Y
City Clerk
(3)
7
Dell
H
C1
O tiPlex GXi
Y
City Clerk
Server for State
8
Fox Holdings
S
C1
Fox Pro
3
N
City Clerk
Moving to Access 8-99
9
Hewlett Packard
H
C1
Vectra VE - Pentium II Bob
Y
City Clerk
Call for more info.
10
Hewlett Packard
H
C1
Vectra VL
Y
City Clerk
(2)
11
Lotus
S
C1
1-2-3 99
99
Y
City Clerk
12
Microarizila Systems Inc.
S
C1
Fund Balance - Business Licensing 32
1
Y
CitV Clerk
13
Microsoft
S
C1
Window NT
?
Y
CitV Clerk
Svc. Package 3?
14
Munimetrix
S
C1
Clerk's Index
5
Y
-City Clerk
(2)
15
Novell
S
C1
Netware
4
N
City Clerk
needs patch
16
Oracle Corp.
S
C1
10racle Software
?
Y
City Clerk
17
S
C1
Qual Voter File - Application
1
Y
City Clerk
18
C1
Mainframe Voter Re iis.
N
City Clerk
ep . with of 10 year voter
history. Project must be completed
by 2000.
19
S
C2
Docu / Rom
5
Y
City Clerk
20
S
C2
JPowerChute plus
?
Y
City Clerk
21
S
C2
Smart CD for Access
3
Y
City Clerk
22
S
C2
ReDort Smith
?
Y
City Clerk
23
Ada tec
S
C2
Easy CD Creator
3.01a
Y
City Clerk
24
Core Technology Co roratio
S
C2
Bridge - Windows
3
Y
City Clerk
25
Hewlett Packard
H
C2
SureStore DATE, Model #\
Y
City Clerk
Send Letter to State
26
Lotus
S
C2
1-2-3
5
Y
CitV Clerk
27
Moore Sys.
C2
FMS(purchasing)
N/A
N
C&CS remedy
28
C2
Mainframe PurchasingSys.
N
Clerk
29
Epson
H
NC.
Equity 386sx tinter Alma's old
N
R!JClerk
Clerk
30
Norton
S
NC
Antivirus
4
Y
Clerk
4
31
H
NC
486 DX2 - 66Mhz Nanc 's Old
N
Clerk
32
S
NC
Calera Wordscan
4
Y
City Clerk
I Budgeted for replacement
33
Netsca e
S
NC
Communicator
4
Y
Ci Clerk
5)
34
AST
H
NC
Bravo Esther's Old
N
City Clerk
Server? (Mayor offer Bud. for rep.
35
lNetscape
S
NC
Navigator
3
Y
City Clerk
2
36
lQuicken
S
NC
Basic 99
8
Y
City Clerk
Pagel
master inventories City Clerk "City of Lansing Confidential" 2/4/99 .
•
City Clerk Y2�nvento
•
g, �: .. ,. 'ss x .,:: ;.a, .{'4., a:3°,� '0.". ......: k+by ...._...5.. .Li: ^�•i 7-e,Yp Y' �t 5.�£ �• ,e°�P..,. i, F.t t.4�i' � h`:• S.�a S4h.Y. W
,.� x ..;.. . a ... i ... AL �. ...`' a r, .. f;` t.:' :- .: , ."� aR:.. .}, K yj ":"k. •k:..'4`S.a ,f."}R�d 'i.t V: R
i;..f .f'.�et �1�. w.,t x,.t, ,.bs%.YJaIY.. `t8 v. . i.�.r ..: e,n•.,! ti" .1 ,. 1. Yyw ram, Ak L}�.,11i. � ��.�1,. Alt.. �.R,y:
...', .. l ..., �..�y.x- [...P .. is.. .....����... .. i , e..t_.'.A e... .+. n. .'x. Y> er•,:. 7";. ;.$" ...^_..' 4'f4 1. S". x.1,> r"iw �W_4 _.x'�k. `i ,�jt: 3{•,,}/ fib.. il•[i
jy
'wYA.$,. :+PL.Y.1...� ,:4a ....r3':` i i it ;. ..5 ... - ^�.' "A J "i! F�4; :'f'," 3 a `iF x•.� •.'9-
i.W � yy - r 1..�an
' p .X:: -h ' N7
'.. ,Y � n, q�„..^,se ... �..: 1y4.. i'.. 4� ... �. � - �.. , . a. is ' M`�: 5t�'...:a :. ia'4= }Il` i. .�,. ,...C-v .^S �x ti. . K •, .v.�
,.r-.Class' aink� Evidence .�,:�.��' ,Software/Hardware:°�`, r���M. Q ;�:. .�Com'Ilant�=�.,.;..�, ,;�,_�. .,.,� -�.. .�, �•wxAi:��,r �� ���.s�;�'.+,��:. - ,
: '`,. Com, n ir' Nam,eNr.slG Y " 1.`.a�?lU7x"FS•Z2. Y
°4g+♦ ' a to�1.
37
S
NC
lWinfax
Pro
9
Y
City Clerk
38
Info Access
S
NC
HTML Transit
2.0
Y
City Clerk
39
I switch, Inc.
S
NC
WS FTP
5
Y
City Clerk
40
Panasonic
H
NC
OF-560 ?
Y
City Clerk
Fax Machine
41
Adobe Acrobat
S
NC
Reader
3
Y
City Clerk
42
Campbell Services Inc.
S
NC
On Time
?
Y
City Clerk
43
Corel
S
NC
WordPerfect
6
Y
City Clerk
In Testing
44
Corel
S
NC
WordPerfect
5
Y
City Clerk
In Testing
45
IBM
H
NC
ThinkPad 760ED Maril nn's
Y
City Clerk
46
MicroSoft
S
NC
Internet Explorer
4
Y
City Clerk
47
Progressive Networks
S
NC
Real Audio
3
Y
City Clerk
48
Progressive Networks.
S
NC
Real Player
6.0.2
Y
City Clerk
49
Q & D Software
S
NC
Web Mania
2
Y
City Clerk
50
Storm technology, Inc.
S
NC
EZ Photo
2.7.1
Y
City Clerk
51
FMS
S
NC
MGA PowerDesk
3.84.02
Y
Clerk
52
McAfee
S
NC
Antivirus
_City
Y
City Clerk
(2)
j
Summary Data:1126199
1. QA Factor: 3
2.. Total # of Inventory Item
52
3. # of Critical Items
28
- # compliant
22
- # noncompliant
6
- # unknown
0
#ofC1
18
#ofC2
10
4. # of Non -critical Items
24
- # compliant
21
- # noncompliant
3
- # unknown
0
.N
. Page2
master inventories City Clerk - "City of Lansing Confidential"* 2/4/99
0 •
City Council *nventory
Y2K a�`;',-ii4�� A
E v,
'Id CompillaW,
No �A
-.,;!,Company, Na'ifii 5 t1w "SI OV 0rsion*,,qYINI,? :pvept.
1
H
C 1
Meridian Phone Sys.
?
City Council
2
Hewlett-Packard
H
C2
Vectra VL
Y
City Council
Purchased in April 1998
3
Microsoft
S
C2
Office
Y
City Council
Purchased in April 1998
4
Corel
S
C2
WordPerfect Suite 7
Y
City Council
Purchased in April 1998
5
Quicken Basic 98
S
NC
bookkeeping
98
Y
City Council
Purchased in April 1998
6
Scala
H
NC
Workstations
?
City Council
Purchased in April 1998
7
Ricoh
H
NC
Recordable CDRW Drive Setup
?
City Council
Purchased in April 1998
8
Broadway
H
NC
MPG Capture Card/Setup
?
City Council
9
H
NC
Digital Stillshot Camera
?
City Council
10
Hollywood
H
NC
Hollywood MPEG1/DVD
Decorder/Setup
?
City Council
11
H
NC
Video Scan Converter
?
City Council
12
S
NC
Infochannel master software
?
City Council
13
S
NC
Informchannel Playe software
?
City Council
14
AMX
S
NC
Control Panel upgrade
?
City Council
15
Adobe
S
NC
Photoshop
5
?
City Council
16
H
NC
Video Framegrabber
?
City Council
Summary Data:
1. QA Factor: 2
2.. Total # of Items
16
I # of Critical Items
4-
- # compliant
3
- # noncompliant
0
- # unknown
1
# of C1
1 1
# of C2
3
4. # of Non -critical Items
12
- # compliant
1
- # noncompliant
0,
- # unknown
ill
Pagel
master inventories City Council "City of Lansing Confidential" 2/3/99
District CourtIRK Inventory
,:.. i.: :: ...j ., --. ,. .. '..v s+...�r-. t:'.' ,. .• ::' .. 3 .,... ,..i.' S<.<•.•i .. „,�. ".. ..F -7. 2 S `:;G S "iS:n xii �Y-'.♦ ,R i.'�i.1 Y 'iat,a
3. -Y it +. .. �. •4 , � .X.. ;: � ,tr �,, ,z . �,a : S w � : +� ,.x...c.,€., /'Sr a .',� .s.w. .o ,%f
..., s > ... ... .x •.•:.. , .. ,x! .i. '.;:'r J.ti .. ...... �. ,..r. #...v :." ♦ ..:.r `•..a .� h� �:.t Y"y f� K'-::H' �;. A _ Y'.,9•
.,. - ,!>.Kx. u •;�.»= c' .. ... .;+.. 7,..., s., -rw:., s�. +a ..p;,,. ;.:?,... �.2'4Y... .3.. ,.a.. .:. ..x.. «3. ts;.a x a3t• K . '3.•-v X'. �, ��. S ,*
....,-..:a= ........ . ._„ .�. :.: .... y.t,« a., a r� 3' a at{ ' ""i+.G ,� ��u s:. a -^ri .rL.,.. ;�'.. ,<t; k•v� a c:...
, ,.�: .,... ../:.. .. .' ::+9. ,q �3n � `::ii s +.. .. .. %�<j� .g1.:T-✓Y``,.� +rC pp
.- r.,.-.,.,A,e. r .; ,.4, .,, ..:r�s a• pY,r, •... .i, x� w r.
:..r-y .->x :. +,...'.:$;-d,"a;si#aa x:., .r,. .... ns......LcF,.e
lass.:Rank....Evidence ,.� �, a .t �. # �� Com/n�liar%t" ,.
. ..�..'�4..... n, ..t ➢. e .,, µ - ,7 Ai+.. r
;n _.... 1 ,..6.. .,.Yk•'F. `.�'1,
,... .. ,. .>. .,. k aM' ,+.. .n�e :.'.....' .x.,, , �±',; y"..;,,.. .. •"tr �.`. ...+ ... �.". 3 :'Y�'� £ 5. ... - ,q. .�� t. ..f sy F'`Y., �. .o *xiiA.� � .N •,. q`!,a�`S.
.. L9, 2�, _ti,• v .. . •..,,ice' a "t` Y -' # t r#v �d:i. Saifi •.t ..ya r.. ?�' _{� e
7= Com an :Namen; _: S1H ; Sent'Recvd.;�.��Sditware,i�Hardware,Deseri tion y..�-svefslon� Yl(�1? De t ' ;, j z,., , :A fCon tnents:< ! µ � p , = L .-:
No. . x; ,�
x .
1
IQuadtran of Michigan
S
C1
X
X
Court's Docketing/File Entry System
Y
54-A
2
Sony
H
C2
X
X
BM-246 Recording Systems
Y
54-A
3
HP
H
C2
X
Vectra PC's VA5/200 a VL 6/266
Y
54-A
Compliant per C&CS memo dated 6/8/98
4
Unisys
H
C2
web
Network Components
Y
54-A
'
5
Lotus
S
NC
X
123
97
Y
54-A
Compliant per C&CS memo dated 9/4/98
6
Corel
S
NC
X
WordPerfect Suite 8
Y
54-A
Compliant per C&CS memo dated 9/4/98
7
Entex
S
NC
Elcon Aviva -- Release 8.0
8
?
54-A
8
Entex
S
NC
GroupWise 5.1 -- Novel
5.1
?
54-A
9
Albin Business Copiers
H
NC
X
Fax Machine - Konica 710
Y
54-A
10
Albin Business Copiers
H
NC
X
Fax Machine - Konica 9715
Y
54-A
11
Quadtran of Michigan
H
NC
X
Terminals, Controllers, Disc Drive
Y
54-A
12
Albin Business Copiers
H
NC
X
Fax Machine -- Konica 300
Y
54-A
13
Fulton Radio
H
NC
Video System to Jail
Y
54-A
Just Audio & Video feed - No Y2K issues
Summary Data:1129199
1. QA factor: 2
2.. Total # of Items
13
3. # of Critical Items
4
- # compliant
4
- # noncompliant
0
- # unknown
0
#ofC1
1
# of C2
3
4. # of Non -critical Items
9
- # compliant
7
- # noncompliant
0
- # unknown
1 2
Pagel
master inventories District Court "*City of Lansing Confidential" 2/3/99
Finance Y#ventory
kfi N
.1ass, lddnce`,�" N'.!.-i,P-SoftWard1HArd 'ware �`,X- i
Rank A,
rne.� D r cvd C6inPafiY,Na' -i SIH No.,-, ent�, Re esc IP1116,
IVA Idni,'IYINIV,,,� aoot�� 06MM . entr;
's
1
[Microsoft
S I
C1 I
lWindows
95
4.00.95013
Y
Fin Ops
Web site
2
Microsoft
S
C1
web site
Windows 95
4.00.950
Y
Fin Ops
minor issues resolved by download from Microsoft
web page
3
Microsoft
S
C1
Windows 3.1
N
Fin Ops
budget will be migrating to Win95b
4
Novell
S'
C1
web site
Netware
4.1
N
Fin Ops
assume netware will be upgraded to 4.11 as part of
WAN contract
5
Corel
S
C1
Word Processing Software
8
Y
Fin Ops
CCS memo
6
Corel
S
C1
Word Processing Software
6
Y
Fin Ops JCCS
memo
7
Lotus
S
C1
Spreadsheet
5
Y
Fin Ops
CCS memo
8
Lotus
S
C1
Spreadsheet
97
Y
Fin Ops
CCS memo
9
Lotus
S
C1
Spreadsheet
Millenium
Y
Fin Ops
CCS memo
10
Netscape
S
C1
Browser
4.5
Y
Fin Ops
web site
11
Intuit
S
C1
web site
Quicken Books
5
Y—
Fin Ops
for the portions we use
12
On Time
S
C1
phone cal
Scheduling
1.5
?
Fin Ops
will migrate to network version, if/when we go on a
network, WAN may have own scheduling software
13
Microsoft
S
C1
Access
2
Y
Fin Ops
CCS Memo
14
CTC
S
C1
assumed
Bridge/Terminal Emulation
3.04
Y
Fin Ops
for W95, C&CS instaling this version
15
CTC
S
C1
unknown
Bridge/Terminal Emulation
?
Y
Fin Ops
Win 3.1, C&CS installed (we are migrating away
from this)
16
Hewlett-Packard
H
C1
Vectra VL 8
Y
Fin Ops
web site
17
Hewlett-Packard
H
C1
Vectra VE Series 2
Y
Fin Ops
CCS memo
18
Hewlett-Packard
H
C1
Vectra VL
Y
Fin Ops
CCS memo
19
Canon
H
C1
copiers (all City copiers)
Y
Fin Ops
verbal - see 5per. Svcs. BJ
20
Dex
H
C1
fax machines(City Hall
floors 1, 5,7,8,9; fire stations)
Y
Fin Ops
verbal - see Oper. Svcs. BJ
21
Lansing Income Tax (LIT)
S
C1
Income Tax
N
Treasury
to be replaced
22
Property Tax Program C
S
C1
Property Tax Collection
N
Treasury
to be repaired
23
Quadrant Systems Inc.
S
C1
Verbal
Cashier system
N
Treasury
Have guaranteed compliance by 1/1/99
24
Hewlett-Packard
H
C1
assumed
Vectra VE 4/66
Y
Treasury
25
Compaq
H
C1
PROSIGNIA 300
N
Assessor
Needs BIOS Update
26
Lotus
S
C1
Spreadsheet
5
Y
Treasury
CCS memo
27
Lotus
S
C1
Spreadsheet
97
Y
Treasury
CCS memo
`28
CTC: Bridge
S
C1
Bridge/Terminal Emulation
Y
Treasury
29
Novell Network
S
C1
F Backup
4.10
?
Treasury
30
Property Program
S
C1
Property Assessments and Tax
Collection
N
Assessor
to be repaired
31
Core CTC Bridge
S
C11
Terminal emulation - 16bit
2.02
Y
Assessor---
32
Core CTC Bridge
S
C1
Terminal emulation - 32bit
3.04
Y
Assessor
33
Wordperfect
S
C1
Word Processing Software
6.1
Y
Assessor
CCS memo
34
Corel Wordperfect
S
C1
lWord Processing Software
8
Y
Assessor
CCS memo
Pagel
master inventories Finance "*City of Lansing Confidential" 2/3/99
Finance Y20nventory
A" T -.0 ". ;4, Aj
'0, �4.
A "k
C ard/Wirdware' -,r Zwmf
DMollant"*��i-,�,,;,,�,f.��t,�4��i�,,Iz,��; iio,'
r.1 ";,!-;
Na'n-
0.- RecVd,,-F, r�tj- e 'i.domifie WiN
6tiRIZ!ni
35
Lotus
S
C1
Spreadsheet
5
Y
jAssessor
CCS memo
36
Lotus
S
C1
Spreadsheet
9
Y
Assessor
CCS memo
37
Novell
S
C1
Netware
4.1
N
Assessor
Netware will be upgraded during city-wide network
implementation
38
Old Kent Bank
V
C1
?
39
Michigan National Bank
V
C1
?
40
National City
V
C1
?
41
U.S. Bank
V
C1
?
42
Northern Trust
V
C1
?
43
Standard Federal
V
C1
?
44
Comerica
V
C1
?
45
Wordperfect
S
NC
Word Processing Software
5.1
N
Treasury
46
Wordperfect
S
NC
Word Processing Software
6.1
Y
Treasury
CCS memo
47
Wordperfect
S
NC
Word Processing Software
8
Y
Treasury
CCS memo
4.8
Netscape Communication
S
NC
Browser
4.01 a
?
Assessor
49
Harvard Graphics
S
NC
graphics program
3
Y
Fin Ops
web site
Summary Data: 1/25/99
1. QA Factor: 1
2.. Total # of Items
49
3. # of Critical Items
44
- # compliant
27
- # noncompliant
8
- # unknown
9
# of C1
44
#of C2
0
4. # of Non -critical Items
5
- # compliant
3
- # noncompliant
1
- # unknown
1
Page2
master inventories Finance "City of Lansing Confidential"" 2/3/99
-Fire Y2K ventory
"4 K'
'CIE ibs�, Rank ,.w,.;.,E, .,,,CornPII 14�
N o ornpany Nadlelit',.Z. SefitAedV&,VJ Soft�"re 1A W V I? V, -C Comments ,, ,,,
4- are'Dosidrlptio-OV
IHI—%r ers on -YIN ornmen
1
13 COM
H
C1
Net server 3 COM 8/16 I -modem
?
LFD-Admin
Chuck Fulger
2
Laerdal
H
C1
X
Heart Monitors for Engines
Y
LFD-Admin
(9) (see sheet)
3
Physio Control
H
C1
X
Heart Monitors for Ambulance
Y
LFD-Admin
(8) (see sheet)
4
Agile Products Inc.
H
C1
Television Modulator
AP-450M
?
LFD-EM
Obsolete
5
Federal Signal
H
C1
X
Siren Controllers (20)
UC-EMT
Y
LFD-EM
Emergency Alert Warning System
6
Federal Signal
H
C1
X
Siren System Central Controller w/ 2-
Iway radio
SS100
N
LFD-EM
Emergency Alert Warning System
7
Federal Signal
H
C1
X
Voice Alerting Receivers
Y
LFD-EM
Emergency Alert Warning System
8
Motorola
H
C1
1/15
16 Frequency two-way radio
MaxTrac 300
Y
LFD-EM
Web Page status confirm
9
Motorola
H
C1
1/15
Astro 800 MHZ Hand-held Radio (LFD)
XTS3000
Y
LFD-EM
Web Page status confirm
10
Motorola
H
C1
1/15
Spectra 800 MHz Trunking radio
)352XA5JC5AI
Y
LFD-EM
Web Page status confirm
11
Motorola
H
C1
1/15
Spectra UHF 2-way radios
DA4KX+068W
Y
LFD-EM
Web Page status confirm
12
Motorola
H
C1
1/15
Spectra VHF 2-way radio
DA4KX+067W
Y
LFD-EM
Web Page status confirm
13
Panasonic
H
C1
Color Videocamera
WV3240
?
LFD-EM
Kathy Schafer
14
Federal Signal
H
C1
Sirens
1003-11ODB
Y
LFD-EM
Emergency Alert Warning System
15
Federal Signal
H
C1
Thunderbolt Sirens
1000-1 25DB
Y
LFD-EM
Emergency Alert Warning System
16
Quality Manufacturing, Inc.
H
C1
12/3
2 Fire Pumpers with Spartan Chassis
?
LFD-Cen G,
Greg to follow-up; Replacing
17
Southern Ambulance-
H
C1
12/3
.4 Ambulances with Navistar Chassis
?
LFD-Cen G
all units are non -computerized
18
FWD Seagrave
H
C1
17 Fire Pumpers and 2 Fire Aerials
Y
LFD-Cen G
all units are non -computerized
19
Grumman Fire Apparatus
H
C1
2 Fire Pumpers and 1 Fire Aerial
Y
LFD-Cen G
all units are non -computerized
20
KME Fire Apparatus
H
C1
--
11/18/98
3 Fire Pumpers and 2 Fire Aerials
Y
LFDnCen G
Ltr. From Manufacturers
21
National Ambulance
Builder
H
C1
2 Ambulances with Ford Chassis
Y
LFD-Cen G1
22
Saulsbury Fire Apparatus
H
C1
1 Fire Hazardous Materials Unit
Y
LFD-Cen GlWaiting
for Response
23
Hewlett-Packard
H
C2
lVectra VE 4/66 PC HP model D3496A (2)
N
LFD-Admin
Will be tested w/ Y2K Utility before
1/31/99
24
Microsoft
S
C2
WINDOWS 95
N
LFD-Admin
25
Compaq
H
C2
Servers (2) Proliant
2500
Y
ffD-Admin.Chuck
Fulger
26
C2
PBX (Stn. 8)
?
LFD-Admin.
Call Patty Trost
27
Lucent Tech.
C2
PBX (stn. 1)
N
LFD-Adminj
Replace 911; Call Patty Trost
28
Sunpro
S
C2
X
Fire Department Records System
Y
LFD-Admin
?
29
Apple Computer
H
C2
Apple Macintosh SE model M5011
Y
LFD-Admin
Fire Maintenance Office
30
Compaq
H
C2-
Desk Pro (2)
Y
LFD-Admin
Fire Administration Office
31
Compaq
H
C2
ARMADA 1540 DIVI Laptop
Y
LFD-Admin
Hazardous Materials Rig #8
32
Hewlett-Packard
H
C2
Vectra VE 4/66 PC mocel D3496A (2)
Y
LFD-Admin
Admin. And Fire Maintenance
33
Hewlett-Packard
H
C2
Vectra VE 4/66 PC model D3496A (12)
Y
LFD-Admin
All stations
34
Hewlett-Packard
H
C2
Vectra VE series 2 model D4002A (3)
Y
LFD-Admin
35
Microsoft
S
C2
WINDOWS NT server
4
Y
LFD-Admin
36
General Electric
H
C2
Carfone (Cell phone)
CF1000
?
LFD-EM
37 1
IKON Office Solutions
H
C2
Panafax OF-560 laser Fax machine
OF-560
?
LFD-EM
Pagel
master inventories Fire "City of Lansing Confidential" 2/3/99
Fire Y2KQntory •
->. , ., . Le,S.., '. :: • • t;.:.. .. ,s< ....., .t „ e ' ... .. •'... .z z iY c,� t ..'*yl° .kt ♦. ;'� r a Sk..`Sw
,F .m
t »: � , . :;, i . � _ ,,.�,a 3., w;xr3 : s• r2t. �:
.„.... .a,,; _{. ^t... <.. :"- •,.: ,•.... ...., ... ,. - ...,. „ , .Y ..x. 3 :::wt.` :.._. td .,. �, S�.' �. :.� s._ydx rz', r -{ 4;is�t{• "Si .: "`ap�':
..ei.�.a.>.h..,.� ,.N:. ;., .a.;�':. .t. .1 v�,z, ,.1.. a.
., Clas nk 3... .t� .< bW f _n> ;�.• ems: �t='
. �., Evitlence,,, ,� .- � . � , } �..:, i� . .. ,.. <, � w r • � �;:� .tCom# Itant
-" '.- .. ,,r•.,..,,..,. .....- _ . ...,,. �^ 4... ? n..^xA•e<� rt ,s ^'�' <ta.>.Y!rr i?a. ,x. 4j -�!u,.
r�' `€ _ . _ ...-x,: .--; ... ., .. �®;, � ,.a s nt M., .=�a#,
{. ,4..x.... - ,. , ,r, yr .-.. . , Y �.,..,...:,i :t: �u.a ' a x: x , r .`•< `..= it 4p:.ti.: r u:i
No °.&:.Com an ;Name.«;;.. S/HM;3''%,°:Sent.,Recvdr, Software./ HardwaremDescr� t�on.Vergion,#;,Y/NI? .:De t.��.:-,„�, �Comments.tzr +�;.
38
Page Michigan
H
I C2
Motorola alphanumeric pager
0277072-2
Y
LFD-EM
39
H
C2
Lap'Top (get make and model)
Y
LFD-EM
Kathy Schafer
40
Allison Transmission
H
C2
--
12/2/98
Transmissions for Heavy Duty Fire
--
Y
LFD-Cen G
41
Cummins Engine
H
C2
—
X
'Engines for Heavy Duty Fire Trucks
--
Y
LFD-Cen G
42
Detroit Diesel
H
C2
--
X
l Engines for Heavy Duty Fire Trucks
—
Y
LFD-Cen G
43
International (Navistar)
H
C2
—
11/16/98 Engines•for Heavy Duty Fire Trucks —
Vectra VL P.C. model D4553A More info
Vectra VL — D4572A More info
Filemaker Pro (?)
Y
LFD-Cen G
44
Hewlett-Packard
H
NC
?
LFD-Admin
Training Captain (EMS
coordinator)(2)
45
Hewlett-Packard
H
NC
?
LFD-Admin
TRAINING DIV.
46
S
NC
?
LFD-Admin
47
Microsoft
S
NC
Office 95
?
LFD-Admin
48
Microsoft
S
NC
Office 97
?
LFD-Admin
49
Corel
S
NC
X
Corel Word Perfect Suite 8.0
Y
LFD-Admin
50
Lotus
S
NC
X
Lotus Notes
Y
LFD-Admin
E-mail & Calendar System
51
Compaq
H
NC
ARMADA 1540 DM Laptop
Y
LFD-Admin
Fire Administration Office
52
Compaq
H
NC
PC model DO9T -12P6
Y
LFD-Admin
TRAINING STATION #8
53
Apple Computer
H
NC
MAC
Y
LFD-Admin
PREVENTION (inactive)
54
Hewlett-Packard
H
NC
P.C. VE 575 Series 2
Y
LFD-Admin
Fire Maintenance Office
55
Hewlett-Packard
H
NC
P.C. Vectra VE series 2 (2)
Y
LFD-Admin
Fire Administration Office & Fulger's
56
Kenwood
H
NC
Two Meter FM Transceiver
TR-7800
?
LFD-EM .
57
Altec Lansing
H
NC
Mixer Power Amplifier
1608A
?
LFD-EM
58
Clary
H
NC
Uninterruptible Power System
PC-2000
Y
LFD-EM
59
*
H
NC
Alarms for Ramp Washing System
?
Fire Maint.
60
Info Rad Inc
H
NC
Paging software for PC
8
Y
LFD-Prev
Summary Data: 1129199
1. QA Factor: 2
2.. Total # of Items
60
3. # of Critical Items
43
- # compliant
31
- # noncompliant
4
- # unknown
8
# of C 1
22
# of C2
21
4. # of Non -critical Items
17
- # compliant
9
- # noncompliant
0
- # unknown
8
. Paget
master inventories Fire **City of Lansing Confidential" 2/3/99
HRCS Y20ventory
... . .... .
q
;3 lass n d. 6.1
No pa�Y, Na6 4 d
Aidv I" k,�t hasce
TIN/7' .}7, V?f ".M
1
Hewlett-Packard
H
C1
X
IVectra VE 5/75-Series 2
Y
HIRCS
(4) In compliance based on COL memorandum
2
Hewlett-Packard
H
C1
X
IVectra VL
Y
HIRCS
in compliance based on COL memorandum
3
Hewlett-Packard
H
C1
X
I Netserver Pentium Pro 200
Y
HIRCS
In compliance according to vendor
4
Hewlett-Packard
C1
X
Vectra VE (Pentium 166 MMX)
Y
HIRCS
(13) In compliance according to vendor
5
Corel
_H
S
C1
Word Perfect for Windows
6.1
Y
HIRCS
City standard - purchased by C&CS Division
6
Lotus
S
C11
Lotus 1-2-3
R5W
Y
HIRCS
City standard - purchased by C&CS Division
7
Microsoft
S
C1
Windows (Upgrade to WIN 95)
3.1/3.11
N
HIRCS
8
S
C1
CTC Bridge 4.6
4.6
Y
HIRCS
City standard - purchased by C&CS Division
9
S
C1
CTC Bridge 4.70
4.7
Y
HIRCS
City standard - purchased by C&CS Division
10
S
C1
DOS 6.22 (Upgrade to WIN 95)
6.22
N
HIRCS
City standard - purchased by C&CS Division
In compliance according to
1
Microsoft
S
C1
X
Windows NT
3.51
3.0 'F
Y
HIRCS
vendor/INVESTIGATE
12
Netscape
S
C1
X
Navigator
_Y
HIRCS
In compliance according to vendor
13
S
C1
X
ANCHoR Client
1.3
Y
HIRCS
In compliance according to vendor
14
C1
x
ANCHoR Server
1.3
Y
HIRCS
In compliance according to vendor
15
X
Citrix Winframe Client
1.7
Y
HIRCS
In compliance according to vendor
16
S
C1
X
Citrix Winframe Server
1.6
Y
HIRCS
In compliance according to vendor
17
Hewlett-Packard-_
H
NC
Fax 700 ,
-
Model 700
?
HIRCS
Chuck Steinberg will research
18
Hewlett-Packard
H
NC
Office Jet Pro 1175 cxi
11 75cxi
?
HIRCS
Chuck Steinberg will research
19
Compaq
H
NC
X
Prolinea 466
N
HIRCS
System to be retired in 1999
20
Hewlett-Packard
H
NC
X
IVectra VE 4/66
N
HIRCS
(2) Systems to be retired.in 1999
21
Hewlett-Packard--
H
NC
X
Vectra-VE 4/100
N
HRCS
System to be retired in 1999
22
S
NC
MSU Internet Access Bundle
2.1
?
HIRCS
23
S
NC
PC Anywhere Host
4.5
.?
HIRCS
City'standard - purchased by C&CS Division
24
S
NC
Quick Link 11 for DOS
2.2.2
?
HIRCS.
City standard - purchased by C&CS Division
25
S
NC
Quick Link 11 for Windows
1.3
?
HIRCS
City standard - purchased by C&CS Division
26
S
NC
Smartcom for Win. LE
1.1
?
HIRCS
City standard - purchased by C&CS Division
Summary Data: 1-29-99
1. QA Factor: 1
2.. Total # of Items
26
3. # of Critical Items
16
- # compliant
14
- # noncompliant
2
- # unknown
0
#of C1
16
# of C2
0
4. # of Non -critical Items.
10
- # compliant
0
- # noncompliant
31
- # unknown
71
Pagel
master inventories HRCS "City of Lansing Confidential" 2/3/99
• Legal Y21 vento •
9 rI/
1
lCompag
H
C1
Proliant 800 Server
Y
Legal
Test with
2
Hewlett-Packard
H
C1
Vectra VL5 5/166
Y
Legal
(11 units
3
Corel
S
C1
Wordperfect
8
Y
Legal
3
4
Novell
S
C1
Groupwise
5.1
N
Legal
Call Gene
5
Quad Tran
S
C1
Attachmate Extra
6.2
Y
Legal
6
Novell
S
C1
IntraNetware
4.11
Y
Legal
7
Hewlett-Packard
H
C2
Vectra V2 5/75
?
Y
Legal
8
Hewlett-Packard
H
C2
Vectra VE2 5/75
?
Y
Legal
9
Arcada
S
C2
Back-up Exec for Netware
V7.11
N
Legal
Investigating Patch
10
ICorel
S
C2
Wordperfect
7
Y
Legal
11
Imicrosoft
S
C2
Microsoft Windows '95
I Y
Legal
9
12
1 Lexis Nexis
S
C2
Lexis Nexis Research
7
?
Legal
Call Rep. 1/22
13
IAdobe
S
NC
Pa emill
2
Y
Legal
14
IFilemaker Pro
S
NC
FileMaker Pro
3
?
Legal
15
INetscape
S
NC
Netscape 3.0 and 4.0
4
?
Legal
Summa Data:1/18/99
1. QA Factor: 2
2.. Total # of Items
15
3. # of Critical Items
12
- # compliant
9
- # noncompliant
2
- # unknown
1
#ofC1
6
# of C2
6
4. # of Non -critical Items
3
- # compliant
1
- # noncompliant
0
- # unknown
2
Pagel
master inventories Legal *"City of Lansing Confidential" 2099
Mayor Y21kentory
-3-% "a f,;.!4
tj '21h.
a, ass, S" ftl
7- -tv.-.W..Qdmpany.'�N A escr, ersloh'(YINI?YD'
opt. SIHN bntR 0-c4c""" D' iptionf?if I
1
[Novell
S
C2
WordPerfect for Windows
6.1
Y I
Mayor
(6) Upgrade to 8.0 in 1999.
2
Lotus
S
C2
Lotus 123
Rls. 5
Y
Mayor
(6) Upgrade to 7.0 in 1999
3
Windows
S
'C2
Ontime. Windows & MS-DOS 6
1.5
Y
Mayor
(3) Cannot locate the company.
4
MSU / Netscape
S
C2
Netscape
Y
Mayor
(2) E-Mail
5
Microsoft Ofc. Suite /Exchange
(Version 4) -
S
C2
WINDOWS 95
Y
Mayor
Two PCs using Windows 95 (David
Wiener & Joe Graves)
6
Microsoft Ofc. Suite /Exchange
(Version 4)
S
C2
----
Word
7
Y
Mayor
(1)
7
Microsoft Ofc. Suite/Exchange
(Version 4)
S
C2
Excell
7
Y
Mayor
(1)
8
Microsoft Ofc. Suite/Exchange
(Version 4)
S
jC2
Powerpoint
7
Y
Mayor
(1)
9
Microsoft Ofc. SuFte/Exchange
(Version 4)
S
C2
Booksshelf
95 Win32
Y
Mayor
(1)
10
AOL
S
C2
American On Line
4
Y
Mayor
(1)
11
City of Lansing (C&CS)
S
C2
Voyager
Y
Mayor
(1)
12
Microsoft
S
NC
Clarisworks
4
Y
Mayor
(1)
13
Microsoft
S
NC
Sound blaster
AWE64
Y
Mayor
(1)
14
Microsoft
S
NC
Win Zip
6.3
Y
Mayor
(1)
Summary Data:
1. QA Factor: 1
2.. Total # of Items
14
3. # of Critical Items
11
- # compliant
11
- # noncompliant
0
- # unknown
0
#of C1
0
# of C2
11
4. # of Non -critical Items
3
- # compliant
3
- # noncompliant
0
- # unknown
0
Pagel
master inventories Mayor "City of Lansing Confidential" 2/3/99
• Management Services -0 . Mnt. Y2K g g Inventory
• .
,j x. `i . at ',^. n „t •.c y 'a.e°. s - T. .t s F a i fw .::a .rt
„Y, a 'r.Y.. . d , J' 0. , t k b . Y21C } °it. i. „ "� r ':A sr .ii ,9 :an•7w„
•
r s >ii'` W?. au i. 'S ^ p S. .if i•ai c.' to -7,K
a <
�: x"I:,4G't ..� �' e, , R tr
4; �,.... q, hr, ,.,i;, .r3 , ...}' qw .,,..y S4 -f.`t.e>a [,1 3 t v, G 4 ., i
� /Hardwar`e ., Y
-5,...�;, •� r,, r ., :ClassRanE , E idence.� Softw re Compliant.9 s�,�a ,=9, ; ..<:�• . .:, .,fi,�wr;x:-:;
.. , � '�, - �
.._,, ._, .. ,. , ,r! r ., >w z ,
.< ,< �.. �. t, . t, K x ..�
No.. i; Com panyam x fi''�r as �'t < :: }�.y
: Recvd Descri `>}lon Version Y/N/? t...;= Coinments
_ _ . ;;Sent , , ,<< w ,<..De 7 + ,s
, ••
1
AC System: Model Number:
1
Building Maintenance
H
C1
N
N
Liebert System 3
Y
Bldg Mnt
FH199AS4A00
2
Chemetron Fire Sys.
H
C1
N
N
Cardox Halon System
Y
Bldg Mnt
Model Number: 1301
Tape back up drive*** Does not use
3
Colorado Back -Up systems
H
C1
colorado software**
?
Bldg Mnt
Murray to check backup software issue
Security dimensions SD-1000
4
Guardian Alarm Services
S&H
C1
Security systmes.
Y
Bldg Mnt
2 Locations
Security dimensions SD-2000
5
Guardian Alarm Services
S&H
C1
Security systems
Y
Bldg Mnt
31 Locations
Computer model# VL 6/233 Series
6
Hewlett - Packard
H
C1
7DT
Y
Bldg Mnt
Personal Comp. Vectra VL Series 3
7
Hewlett - Packard (PC303)
H
C1
5/90
N
Bldg Mnt
Needs BIOS update
City owned equipment installed at the
Honeywell, Inc. (Home &
Potter Park penguin exhibit Murray to
8
Bldg Control Div.)
H
C1
web
Temperature Control Unit
?
Bldg Mnt
check.
Metasys - Energy Management
City owned equipment at the pedway
9
Johnson controls, inc.
S&H
C1
yes
system
?
Bldg Mnt
requesting letter from vendor
Metasys - Energy Management
City owned equipment installed on N.
10
Johnson controls, inc.
S&H
C1
system
Y
Bldg Mnt
Capital ramps N. suites
City owned equipment installed on North
ILandis-Gyr
Master Set - Time energy mngmt.
Capital ramp south suites; Murray to send
11
S&H
C1
hone
Sys.
?
Bldg Mnt
letter.
12 IMicrosoft
S
C1
Windows NT Operating System
Y
Bldg Mnt
Call MurrayBritton
Handie- Talkie Radios- MTX820S
Building Maint. Radios serviced by Public
13
Motorola
H
C1
with cell phone capability - 4 total
?
Bldg Mnt
Service via BWL system
Building Maint. Radios serviced by Public
14
Motorola
H
C1
Handie-Talkie Radios - 4 total
?
Bldg Mnt
Service via BWL system
Handie-Talkie Radios- MTX with cell
Building Maint. Radios serviced by Public
15
Motorola
H
C1
phone capability - 3 total
?
Bldg Mnt
Service via BWL system
Handie-Talkie Radios- MTX820S
Building Maint. Radios serviced by Public
16
Motorola
H
C1
Base station -1 total
?
Bldg Mnt
Service via BWL system
17
Otis Elevator Co.
H
C1
Jan-99
elevators - 3 total
Y
Bldg Mnt
City Hall Building
18
Simplex Time recorder co.
S&H
C1
Dec-98
Fire alarms stem services
?
Bldg Mnt
Public Service Transfer Station
19
Simplex Time recorder co.
S&H
C1
Dec-98
Fire alarms stem services
Y
Bldg Mnt
City Hall/LPD Building
20 JACR
Group (time energy)
S&H
C2
Andover AC8
Y
Bldg Mnt
5 locations
Trimax Powersense 815 w/ Hayes
21
ACR Group (time energy)
S&H
C2
Smartmodem 300
Y
Bldg Mnt
4 locations
Needed for recording, tracking, and
22
Applied Computer Tech.
S '
C2
11/25/9
11/25/98
Work Management Software
8.0
?
Bldg Mnt
,costing of maintenance
Pagel
master inventories Building Mnt. **City of Lansing Confidential** 2/3/99
r •
Management Services #dg. Mnt. Y2K 9Inventory
' # .'t;. s, $k :'i" ...._.t; . ,..: ... a" .: J „ i.'.. s.-.... t> aP' t' &,vt . w.r.. 'i M .k•,^:
s 9 ,p { ...:, .. .., ;�. ,, t .. ^' y t...' :.:. .: .•. x •, 3 .::,; a 5 'fit.., t+..r::.# ,f. ,�`� .a , R � :'r-7 ';':. ;..'ia .kA tT fsa t... ;�"i::l
.,,. .• s,.:.®A.r` t .... i... , :., i. 4 . :°, :+ aJ ..`s., ".%: y .*.,.i 'i yT r , '.v,r 4 k �'
s ',{ ,;vldence ;. k ` Software(Hardware
...,. k:J ....<•_,i b .,,: :.. ... .-: ,N, ]. t. r ,s. b, f .
No :,s-'Com an ,Na ,w ,,�, b%,4, ,=' >.; * . �+ �; kD t, ,: f .s
me . ,S/HN r Sent ; . R®cyd. Y• #A� escri tlon .•'- �. #,� Verslon>Y/N/? ';De t ^k, ommen N
23
Core Tech.
S
C2
CTC Brid e32
3.04
Y
Bldg Mnt
.
24
Dover Elevator Co.
H
C2
Jan-99
Passenger Elevator - 3 total
Y
Bldg Mnt
Pedway/Lansing Center
25
Emerson electric (White-
Rogers Div.)
S&H
C2
Thermostat w/ set back - model #
63123
?
Bldg Mnt
City owned Equipment at Mount Hope
Cemetery Office
26
Hayes
H
C2
Jan-99
28.8 Data/Fax Modem
Y
Bldg Mnt
software
27
Otis Elevator Co.
H
C2
Jan-99
Passenger Elevator - 1 total
Y
Bldg Mnt
Fire Station #8
28
Otis Elevator Co.
H
C2
Jan-99
Passenger Elevator - 1 total
Y
Bldg Mnt
Gier Community Center
29
Otis Elevator Co.
H
C2
Jan-99
Passenger Elevator -1 total
Y
Bldg Mnt
Foster Community Center
30
Otis Elevator Co.
H
C2
Jan-99
Passenger Elevator - 2 total
Y
Bldg Mnt
South Capital Ram
31
Otis Elevator Co.
H
C2
Jan-99
Passenger Elevator - 2 total
Y
Bldg Mnt
South Grand Ram
32
1 Otis Elevator Co.
H
C2
Jan-99
Passenger Elevator - 2 total
Y
Bldg Mnt
North Capital Ramp
33
Otis Elevator Co.
H
C2
Jan-99
Passenger Elevator - 3 total
Y
Bldg Mnt
North Grand Ramp
34
Canon, Inc.
H
NC
Faxphone B640 bubble jet facsimile -
3 total
?
Bldg Mnt
Building Maint. Radios serviced by Public
Service via BWL system
35
Cheney Lift S
H
NC
Cheney Hany - Lift #48
?
Bldg Mnt
City Hall Building
36
Corel
S
NC
Wordperfect suite
8
Y
Bldg Mnt
37
1 Electa-Soft
S
NC
11/25/9
11/25/98
Fax Software
8.08.04
Y
Bldg Mnt
Compliant per attached message
38
Lotus
S
NC
Lotus 1-2-3
97
Y
Bldg Mnt
39
Microsoft
S
NC
Sched+
4
?
Bldg Mnt
Scheduling Software
40
Netscape
S
NC
11/25/9
11/25/98
Communicator, browser, and e-mail
4.5
Y
Mnt
Compliant per attached web page
41
Simplex
H/S
NC
Fire alarm/system
?
-Bldg
Bldg Mnt
O&M Service Garage
42
Touchstone software
S
NC
11/25/9
11/Z5/98
Anti -Virus Software
Y
Bldg Mnt
Compliantper attached message
—.Summary
Data:1/25/99
1. QA Factor: 3
2.. Total # of Items
42
3. # of Critical Items
33
- # compliant
21
- # noncompliant
1
- # unknown
11
#ofC1
19
# of C2
14
4. # of Non -critical Items
9
- # compliant
5
- # noncompliant
0
- # unknown
4
Paget
master inventories Building Mnt. "City of Lansing Confidential" 2/3/99
•
Management Services - Int. Gar. Y2K Inventoly
tY21K,i4":
'_'t�Class -Rink� Q
'e�" WTI-
i�,��,6,uornpany rn S/Hivi �!*;._'...--�'-�ZenVE'�Rd , I, 6iinirfients
0 a are
N N ersi n,� 1,1J, w
1
IGM
H
C1
112/11/98
43 Police Cars Chev. Caprice 1995 &
1996
Y
Cen Gar
2
Ford
H
C1
11/20/98
14 Police Cars Ford Crown Victoria
1996 & 1997
Y
Cen Gar
No year date in the cars
3
KME Fire Apparatus
H
C1
11/18/98.3
Fire Pumpers and 2 Fire Aerials
Y
Cen Gar
Ur. From Manufacturers
4
Quality Manufacturing,
H
C1
12/3
12/14/98
2 Fire Pumpers with Spartan Chassis
Y
Cen Gar
Greg to follow-up
5
FWD Sea rave
H
C1
--
7 Fire Pumpers and 2 Fire Aerials
Y
Cen Gar
all units are non -computerized
6
Grumman Fire Apparatus
H
C1
2 Fire Pumpers and 1 Fire Aerial
Y
Cen Gar
all units are non -computerized
7
Saulsbury Fire Apparatus
H
C1
I Fire Hazardous Materials Unit
Y
Cen Gar
Waiting for Response
8
Southern Ambulance
H
C1
12/3
121/3
4 Ambulances with Navistar Chassis
?
Cen Gar
all units are non-computarized
9
National Ambulance
Builder
H
C1
2 Ambulances with Ford Chassis
Y
Cen Garl
10
1 Standby Power, Inc.
H
C1
X
Back-up Generators
Y
Cen Gar
Letter
111
Merle Boes
S
C1
11/18
11/1 8
11/25/98
Sup -plies fuel (gasoline)
N
Cen Gar
Should be compliant by 3/99
12
1 Mooney Oil Corporation
S
C1
11/18
Supplies fuel (gasoline & fuel oil)
N
Cen Gar
s/b by 3/99
13
ISpartan Oil Corporation
(Kendall Motor Oil)
S
C1
11/18
12/2/98
Supplies Oil
Y
Cen Gar
141HP
H
C1
--
—
Vectra VL 5/2000
Y
Cen Garl
Lisa
15
1 Elcom
S
C1
.11/18
replacing.
Gate Operator FY99-2000
?
Cen Gar
314-429-3100 Tom Noel; replacement
plan
16
jIntegrated Solutions
Group
S
C1
FleetTracker (DOS program)
3.0
N
Cen Gar
will be replaced by a new system with
this budget
17
IVeeder Root
H
C1
11/18
6/26/96
Veeder Root, TLS-250i Plus (tank
monitor)
TLS 25(
Y
Cen Gar
1-800-873-3313 fax: 1-800-234-5350
Marketing Dept
18
MegaTronics
S
C1
111/18
11/27/981
MegaTrak (fuel monitoring system --DOS
Program)
2.3
Y
Cen Gar
19
Hewlett Packard
H
C1
Vectra RS/25C
N
Cen Gar
Ronna will be replaced this budget
20
Detroit Diesel
H
C2
10/2/98
Engines for Heavy Duty Fire Trucks
Y
Cen Gar
21
lCummins Engine
H
C2
9/23/98
Engines for Heavy Duty Fire Trucks
Y
Cen Gar
22 1
International (Navistar)
H
C2
11/16/98
Engines for Heavy Duty Fire Trucks
Y
Cen Gar
23 lAllison
Transmission
H
C2
12/2/98
Transmissions for Heavy Duty Fire Trucks
Y
Cen Gar
24 1
Meritor HVS (Rockwell)
H
C2
X
Anti -Lock Brake systems
Y
Cen Gar
251HP
H
C2
Vectra VE
N
Cen Gar
l Replacing; ordered 1/15/99
26
Corel
S
C2
Lotus 123 See attached
1997 ed.
Y
Cen Gar
C &CS Memo
27
GM & Ford
H
NC
--
12/11/98
88 Misc Cars (Admin, etc)
Y
Cen Gar
Ltr. From GM & Ford
28 1AGA
Gas, Inc.
S
NC
1/28
Oxygen supplier
?
Cen Gar
29
Afro Steel Corporation
S
NC
1/28
Steel supplier
?
Cen-Gar
1800 W. Willow, Lans. 48915 371-9600
30
Goodyear Tire & Rubber
Co.
S
NC
11/18
Tire supplier for police vehicles
?
Cen Gar
l 130 . 9 E. Michigan Ave, Lans, 48912
31
NAPA
I S
T—NC
11/18
1/20/99
Farts supplier (hooked up by compute"_
Y
ICen GarJ431
Larch St., Lansing, 48912
. Pagel
master inventories Cen. Gar. "*City of Lansing Confidential" 2/3/99
Management Services At. Gar. Y2K'Inventory
•
0
1Cna
1, i'
. No7ompanyN (81HA86fit R cvdoftwre tHaMWteescript6n.Version'77(YIN! ipt-14.
'al',A:ommen
32
jAmoco Credit
S
NC
.11/181
1/19/99
Credit Cards
Y
Cen Gar
33
Total Fleet Card
S
NC
1/26/99
Credit Cards
Y
Cen Gar
PO Box 639, Portland, Maine 04104
34
Shell Fleet Card
S
NC
Credit Cards
?
Cen Gar
800-377-5153
35
Shaheen Chevrolet
S
NC
--
12/8/98
Services Vehicles
Y
Cen Gar
36
American Hoist
S
NC
11/18
1 . 1/25/98
Hoist repair
Y
Cen Gar
616-363-8730 4526 E Shore Dr,
l Caledona 49316
37
Cummins
S
NC
9/23/98
Cummins Engine Insite, Software
Y
Cen Gar
Internet
38
Vande Kieft Time & Park
System.
H
NC
111/18
12/18/98
Time Clock
Y
Cen Gar
1-800-736-1784 No date
39.Coats
(Factory Direct)
H
NC
--
11/17/98,Ltd.
Computer Wheel Balancer (81 10 95 021)
Ed.
Y
Cen Gar
Factory Direct —has no date in it per T/C
with Everett
40
1 Kent -Moore
H
NC
Tech 1 Tester
Y
Cen Gar
1-800-321-4889 (Vetronics) NO
l INTERNAL DATE*
41
Kent -Moore
H
NC
11/18
Tech 2 Tester
?
Cen Gar
fax: 810-492-4252 to Pat Moylan
42
Rotunda
H
NC
New Generation Star Tester
Y
Cen Gar
1-800-rotunda --- NO INTERNAL DATE
43
Corel
S
NC
Netscape Navigator 3 (installed by City of
Lansing)
Y
Cen Gar
C &CS Memo
44.
Corel
S
NC
SmartCom Fax -windows (installed by City
of Lansing)
Y
Cen Gar
C &CS Memo
45
ICorel
S
NC
SmartCom Windows (Installed by City of
Lansing)
LE
Y
Cen Gar
C &CS Memo
46
Corel
S
NC
WordPerfect for Windows (Installed by
8.0
Y
Cen Gar
C &CS Memo see attached
47
Corel
S
NC
WordPerfect Suite (installed by City of
Lansing)
8.0
Y
Cen Gar
C &CS Memo see attached
48
MicroSoft
S
NC
Windows '95 (Installed by City of Lansing)..
4.0
Y
Cen Gar
IC &CS Memo
Summary Data: 2/179-9
1. QA Factor: 1
2.. Total # of Items
48
3. # of Critical Items
26
- # compliant
19
- # noncompliant
5
- # unknown
2
#of C1
19
# of C2
7.
4. # of Non -critical Items
22
- # compliant
171
- # noncompliant
0
- # unknown
5
Page2
master inventories Cen. Gar. "City of Lansing Confidential" 2/3/99
Management Services q-+6S Y2K Inventory
-0
,4 kw 3
Cdmpli a _ij
1 ,4
-;r'e"41Y6scdOt11brWOft 6W
N Ha Wa hml
1
lComputer Technology
Corp.
S I
Cl I
I
Jan-99 ICTC
Bridge
12.02, 3.041
7N/,?
Y
C&CS
(4) All versions Compliant
2
Microsoft
S I
C1
Windows
3.1,95
N
C&CS
(4) Patch from internet
,3
Election Resource Corp.
S
C1
EtNet (Election)
2.5.0
Y
IC&CS
PC programs for election
4
Decision support Inc.
S
C1
No
Jan-99
Dargal/32
3.0,56.2
N
C & CS-
Upgrade 57.550 yes 5.9 Go to 5.9 for support
5
Open Ware
S
C1
No
Jan-99
COGEN
5.0.0,
N
C&CS
Replace with cobol CODE
6
B&L Associates
S
C1
No
Jan-99
Tape Library System
Rev. 4
N
C&CS
Compliant w/ Release 5 update
7
Image Scan
S
C1
No
No
ICR Inform
4.0.3
N
C & CS
(2 units)B20 Based Software
Unisys
S
C1
No
No
BTOSS OSI1
3.2.0
N
C&CS
(2 units)RO Based Software Replace In 1 Yr.
9
Hewlett - Packard
H
C1
Vectra VIL-7 (M2500) - Pentium 11
266 Mhz
Y
C&CS
PC 622
10
Hewlett - Packard
H
C1
Vectra VIL-7 (M2500) - Pentium 11
266 Mhz
Y
C&CS
PC 623
11
Hewlett - Packard
H
C1
Vectra VIL-7 (M2500) - Pentium 11
266 Mhz
Y
C&CS
PC 624
12
Hewlett - Packard
H
C1
Vectra VL-7 (M2500) - Pentium 11
266 Mhz
Y
C&CS
PC 625
13
Hewlett - Packard
H
C1
Vectra VL-7 (M2500) - Pentium 11
266 Mhz
Y
C & CS
PC 626
14
Hewlett - Packard
H
C1
Vectra VL-7 (M2500) - Pentium 11
266 Mhz
Y
C&CS
PC 627
15
Hewlett - Packard
H
C1
Vectra VIL-7 (M2500) - Pentium 11
266 Mhz
Y
C&CS
PC 628
16
Hewlett - Packard
H
C1
Vectra VA - Pentium 11
200 Mhz
Y
C&CS
PC 524
17
Hewlett - Packard
H
C1
Vectra VE - Pentium 11
200 Mhz
Y
C&CS
PC 591
18
Hewlett - Packard
H
C1
Vectra VE - Pentium 11
200 Mhz
Y
C&CS
PC 593
19
Compaq
H
C1
Prosignia 300 (File Server)
75 Mhz
Y
C&CS
PC 365
20
Attachmate
S
C1
FileExpress
. 3
N
C&CS
Data Entry Program Upgrade to 5.0 yes
21
IBM
H
C1
PS2170
16 Mhz
N
C&CS
PC 097
22
Data Processing Power
H
C1
Topaz MNIC-AD100 Power Center
Y
C&CS
Power Center Equip. for Mainframe Comp.
23
Unisys
H
C1
B28 CPU
80286
N
C&CS
(3) units
24
Unisys
H
C1
B27 LCW
N
C&CS
25
Unis s
H
C1
B25 D1
N
C&CS
26
Unisys
H
C1
B25 TS
N
C & CS
27
Unisys
H
C1
B25 Cx5
N
C&CS
28
Unisys
H
C1
B25 M4
N
C&CS
29
Unisys
H
C1
B25 K5
N
C&CS
30
Unisys
H
C1
No
No
A14 Model 511 - CPU
N
C&CS
Mainframe Computer
31
Unisys
H
C1
No
Jan-99
4MM Tape Drive HSA4400
Y
C&CS
Mainframe Tape Drive
32
Unisys
H
C1
No
Jan-99
9 Track Open Reel Tape - 4125-ORT
Y
C&CS
Mainframe Tape Drive
33
Unisys
H
C1
No
Jan-99
Printer - DU4330 - Laser
Y
C&CS
Mainframe Printer
34
Custom Inhouse App'n
S
C1
N/A
A' _p
N
C&CS
35
Custom Inhouse App'n
S
C1
N/A
Backup
N
IC&CS
Renovate
36
Custom Inhouse App'n
S
C1
N/A
Cash Accounting
N
IC&CS
Renovate
37
Custom Inhouse App'n
S
C1
NYE
lRetirement
N -rC—&
CS
38
Custom Inhouse App'n
S
C1
N/A
N
0, � ,
Pagel
master inventories C+CS **City of Lansing Confidential" 2/8199
Management Servicesq_+CS Y2K Inventory
•
,.{. i#� , r.{s,. .:x.sir,.�. .M. a,�. 1, Y" i _ ...ir 3. M :-i.. }�K'.xr4 ,.t... )K.a siarlj• �;.. d r. d♦. .s - 't.'.. e<F. :��++ ¢¢... ,.:x .. ,Ypd•; `!':.. :t�.< '.^.�1 ., .s.. -, t• .. .:., (:,. "'-.r ;.Y' >� H .T.. �xi: K ..�H J.. .4kv..�t�Y Hf µ K� tii ♦
a.... a... ,. ♦i.. .... . ...f..,. P.::. .. YC ,., . .. r:., ±V .+red /=...e.. A .s.-tir. S ....., .....nE :: .. .P,Hti r.N d , d
.. '.t.'_. , ...... 1 E .. :., �; k. 4 -<t-, Y• �. :Jli.. x#.:. ti. '?• • ,'t t-
� .... .,. ..... .,...,- _. . _ I ,..., S< .. ..hr r:».z. aa.•.+J '^� _,. ;.,` S.-{fit:. :N,k _.G. .x .=.i
•: c= 11.:,.:..,,.:. :..r,..Y,.;.� :#. .. .. -: ,,. J .s .: r- ». Y t ., -.-. ... ..- > 4. s-..I IR4� Sv.; ,... '-�' � `�._. £t' y. b.7tf , #xh. °�.. =.ti•=,.
n .,w9Ax+`
Evide
.,{� � nce , �
,. yi,... ...... r.. .. .: ...:k. ,... < .. P.- .. .. a ..t :..... •'._ : .:..° �,x' .. ti • t, tS lttx'{ S. � ,S ..,. ,•.-.. _ _._ ... :.. ., � t..,.y. <:-2 iF• .. i.E :. .a ,.� ..•� .. ..,�., ,d,:,j'� .3•'t+«a l
F r.]. ,.. �: .K. X:.'•.. f „iti:. .. l' ,.,.. .: .... ... .' 1 :%`+'h...e'z•1 °'..li '•. �''.^4'1 1�.:d2'I.
No., Com an Software /> Hardware.Descn ton :::Version;:
39
Custom Inhouse App'n
S
C1
N/A
Property Tax
N
C & CS
Renovate
40
Custom Inhouse App'n
S
C1
N/A
Corns Support
N
C & CS
41
Custom Inhouse App'n
S
C1
N/A
Scheduler/Dispatcher
N
C & CS
Renovate
42
Custom Inhouse App'n
S
C1
N/A
" i - <r
Ta aLibra 'S s �,,..
N
C & CS
U r
43
Custom Inhouse App'n
S
C1
N/A
Utilities
N
C & CS
Renovate
44
Custom Inhouse App'n
S
C1
N/A
OldaReal Pro e ^t °
N
JC&CS
Re lacet.`r
145
Custom Inhouse App'n
S
C1
N/A
Pro b a rtV.,Sales 'A; 5 , Jrx
.
N
C & CS
Re lace°,
46
Custom Inhouse App'n
S
C1
N/A
Traffic Accident
N
C & CS
Undecided
i 47
Custom Inhouse App'n
S
C1
N/A
Voter Re "istration . 3.,.,,r* #' °g;x a}
N
C & CSx
48
Custom Inhouse App'n
S
C1
N/A
Stormwater
N
C & CS
Renovate
49
Custom Inhouse App'n
S
C1
N/A
Pa roll x�S L��. x , ,a,
N
C & CS
f "~
50
Octel
H
C1
No
No
Aspen PBX/Centrex - CPU
Y
C & CS
Voice Mail Computer
51
Benton
H
C1
No
No
Card Reader
Y
C & CS
Election System Card Reader
52
Ameritech
V
C1
No
Jan-99
Centrix
Y
C & CS
Vendor letter response
53
Novell
S
C2
Netware
4.11
Y
C & CS
(4
j 54
Lotus
S
C2
Lotus 123
97
Y
C & CS
(6)
55
Computer Assoc.
S
C2
No
No
CA-Netman
4.0
N
C & CS
2)
56
NAI
S
C2
No
Jan-99
Anti -Virus (McAfee)
2.0.1
N
C & CS
Upgrade to 3.1.0 on higher
57
S mantec
S
C2
No
Jan-99
PCAnvwhere
4.5, 8.0
N
C & CS
(2) upgrade 4.5 to 8.0
58
Novell
S
C2
No
Jan-99
Client 32
32?
N
C & CS
Upgrade to Intra Netware Client 2.20 for WIN,
59
Microsoft
S
C2
PCDOS
6.3
N
C & CS
60
Custom Inhouse App'n
S
C2
N/A
Time Accounting Sys
N
Renovate
61
Custom Inhouse App'n
S
C2
N/A
Fixed Asset Inventory
N
62
Custom Inhouse App'n
S
C2
N/A
Public Notif. Letters
N
Renovate
63
Custom Inhouse App'n
S
C2
N/A
St. Trunkline Acct'ng
N
Rewrite
64
Motorola
H
C2
Dec-98
Attache
Y
C & CS
(9 units) Cellular- Phones
65
Motorola
H
C2
Dec-98
Piper E
Y
C & CS
9 units)
66
Motorola
H
C2
Dec-98
MOT DPC 550
Y
C & CS
(58 units
67
Motorola
H
C2
Dec-98
APPHA STAR
Y JC&CS
(6 units
68
Motorola
H
C2
Dec-98
DPC 550 SW
Y
C & CS
(2 units)
69
Motorola
H
C2
Dec-98
LT XL PRO
Y
C & CS
(7 units)
70
•71
Motorola
Motorola
H
H
C2
C2
Dec-98
Dec-98
250 HF
650/Pi er .
Y
Y
C & CS
C & CS
(1 unit)
(6 units
72
Motorola
H
C2
Dec-98
6500E
Y
C & CS
(2 units)
73
Motorola
H
C2
Dec-98
1100
Y
C & CS
(1 unit)
74
Motorola
H
C2
Dec-98
Model Unknown
Y
C & CS
(5 units)
75
Novatel
H
C2
Dec-98
150
Y
C & CS
(1 unit
76
Nokia
H
C2
Dec-98
918 Black
Y
C & CS
(1 unit
77
Mitsubishi
H
C2
Dec-98
1500 MOB
Y
C & CS
(1 unit
78
GE
H
C2
IModel Unknown
T77
IC
& CS
1 unit
Page2
master inventories C+CS "City of Lansing Confidential" 2/8/99
Management Services V+CS Y2K Inventory
•
40
iv�
,
bwN0'ZSenV;%Recva-
I onware" r"i i
79
NEC
H
C2
Nov-98
Model Unknown
Y
C&CS
(6 units)
80
Audiovox-
H
C2
Dec-98
MVX 550
Y
C&CS
(1 unit)
81
Audiovox
H
C2
Dec-98
AUD 850
Y
C&CS
(1 unit)
82
Audiovox
H
C2
Dec-98
MVX 750
Y
C&CS
(1 unit)
83
Audiovox
H
C2
Dec-98
MVX 460
Y
C&CS
(2 units)
84
Audiovox
H
C2
Dec-98
MVX 855 XL
Y
C&CS
(1 unit)
85
Audiovox
H
C2
Dec-98
AUD MVX 855
Y
C&CS
(2 units)
86
Qualcom
H
C2
Dec-98
QCP 820 MS
Y
C&CS
(12 units)
87
Audiovox
H
C2
Dec-98
440/470
Y
C & CS
(1 unit)
88
I—
Audiovox
H
C2
Dec-98
Model Unknown
Y
C&CS
(1 unit)
89
Corel
S
NC
WordPerfect
Suite 8
Y
C & CS
(6)
90
Moore
H
NC
No
No
Detacher
Model #
Y
C & CS
Model Number: M3410
91
Teamquest
S
NC
Jan-99
TeamQuest
6.2.1
N.
C&CS
Performance Management (MF) upgrade to 6.3
yes
92
Netscape
S
NC
Jan-99
Navigator
4.01A
Y
C&CS
Browser
93
Attachmate
S
NC
No
Jan-99
Infoconnect
6.44
Y
C & CS
Ver 6.5 Tested Dates not used
94
Alpha
S
NC
No —
Alpha 5 (for Win)
'FileExpress
1.0.0
Y
C&CS
Database Software PC 447
95
Attachmate
S
NC
No
No
3.0.0
N
C&CS
Upgrade to 5.0 yes
96
Harvard Graphics
S
NC
No
Jan-99
Harvard Graphics
3
N
C & CS
Replace
97
Compaq
H
NC
Proliant 800 - Model 4050
200 Mhz
N
C & CS
PC 594 Needs Bios Upgrade
98
Custom Inhouse App'n
S
NC
'N/A
C6gen Training t4�,p-,A ?i,!
N
�;
7,1 T C i 7 7 1 it
99
Custom Inhouse App'n
S
NC
N/A
User training
N
100
Custom Inhouse App'n
S.
NC
N/A
Writing
N
101
Custom Inhouse App'n
S
NC
N/A
Bicycle Reqistration
N
Undecided
102
Custom Inhouse App'n
S
NC
N/A
Telephone Book
N
Undecided
Summary Data: 1/29199
1. QA Factor: 2
2.. Total # of Items
102
3. # of Critical Items
88.
- # compliant
47
- # noncompliant
41
- # unknown
0
#of C1
52
#of C2
36
4. # of Non -critical items
14
# compliant
5
# noncompliant
9
# unknown
0
Page3
master inventories C+CS "City of Lansing Confidential" 2/8/99
Management Services -or. Svcs. Y2K Inventory
0
. •.
N
,.. S 5 .. ":}E R 2 sea ._ .- i^t . t. ,..., ti. .-- ,'t- r.�, ..t. 6 7 y. '".a S ,r, r.b ;.&r. 'i - , eC •.:;
, Y,. . ... .. ...:5 :.'.. . y:.. "; , ,r , ...: e. :.. ..•.,_',... .. .., '.... ::s. � p •. ' Sal '4.. i, �v A.t" t...{. \ n:S.. i,�.,
n.: e`...�. ��r...}t��.
ab . .. ,xzrvl.,
>- n<: .;.. o- ,:.. �. . S ' .�. ..r. .7,. 'fi . t 3 "Y... a. �'Y•A. a �� .:�
,. �• � r.. ,, d. „.re ...., r ' Class.Rank. t'EvidQn/� �,," ...,c , _, '- _ �. .9,ry � ,•y y °� !z a�., .,,,. . �:
.... .•..:. ,. .. 5. o, ..,,..: . .. �Z N. ..! ii 'i .... .. };•, ... ,.. :.. a Ce. 1.. :z 3 ! i.:: z✓E AP':,A
No . #, Com an Na ±. :: i E.< : < ; ' r � } C a.. z,
me. S/HN..� .I,b.Sent,Recvd.., Software /Hardware•Descr� ton Version: Y%N/? iS'
. =3pC
, OpDe t ;Y .. s• < .. ommen -:...-
1 Adobe Software S C2 web Illustration .Svcs.
7
2 Adobe Software S C2 web Photoshop 4 Y Oper.Svcs.
3-
Adobe Software
S
C2
web
Streamline
assuming because web stated Y for
4
Y
Oper.Svcs.
3.0 for WIN 95 & NT
4
Quarkxpress
S
C2
web
Quarkxpress
4
Y
Oper.Svcs.
5
Suitcase
S
C2
Isuitcase
3
?
Oper.Svcs.
6
Novell '
S
C2
Omni Page Pro
8
?
Oper.Svcs.
7
Hasselbring-C lark Company
H
C2
Y
Canon Copiers
Y
All
ISee attached letter (45)
8
United Parcel Service
S
C2
Y
Online Office
5.5
Y
Oper.Svcs.
See attached letter
9
Pitney -Bowes Inc.
H
C2
Y
Postage Machine
Y
Oper.Svcs.
See attached letter
10
Ikon Office Solutions
H
C2
Y
Panasonic Fax Machine
UF332
Y
Oper.Svcs.
See attached letter
11
Riso Inc.
H
C2
Y
Graph Copy Machine
GR3770
Y
Oper.Svcs.
See attached letter
12
Commercial Monitoring Systems
H
C2
Y
JAC8 Controller
Y .
Oper.Svcs.
See attached letter
13
Corel Software
S
C2
Wordperfect
7
Y
Oper.Svcs.
14
Corel Software
S
C2
Wordperfect
8
Y
Oper.Svcs.
15
Lotus Software
S
C2
Lotus 123
Rls 9
Y
Oper.Svcs.
Millenium Package
16
Microsoft
S
C2
Windows 95
95
Y
Oper.Svcs.
4.00.950 C
17
PC Anywhere 32
S
C2
PC Anywhere 32
8
?
Oper.Svcs.
18
CTC Bridge
S
C2
CTC Bridge
2.02
Y
Oper.Svcs.
19
Voyager Internet
S
C2
Internet
?
Oper.Svcs.
20
Dex Business Systems
H
NC
Y
Fax Machine
Y
Varies
See attached letter (20)
21
CoreI Software
S
NC
Wordperfect
6.1
Y
Oper.Svcs.
In testing
22
Powerchute Pro Server
S
NC
Powerchute Pro Server
1
?
Oper.Svcs.
Summary Data: 1127/99
1. QA Factor: 2
2.. Total # of Items
22
3. # of Critical Items
19
- # compliant
15
- # noncompliant
0
- # unknown
4
#ofC1
0
#ofC2
19
4. # of Non -critical Items
3
- #compliant
2
- # noncompliant
0
- # unknown
1
Pagel
master inventories Oper. Svcs. **City of Lansing Confidential** 2/3/99
P+ND Y2*entory
?
C
Noi�! •V
Cornpany'jNaM6 n �-S �,J;ReiD' d Version �'.4YINM
I I Dbpi*.',' �"""';;� 1lr , rn6htw,'
I
Hewlett-Packard
C2
VL
Y
P&ND-Adm
D. Sykes
2
Vertex
H
C2
PC
-
?
P&ND-Adm
Jeanette Ristow's PC
3
S
C2
Lotus 123 Release 5
N
P&ND-Adm
On Ristow's PC
4
Corel
S
C2
Office 7
?
P&ND-Adm
On Ristow's PC
5
Hewlett-Packard
H
C2
VL 5/133 Series 4,
PC 454
Y
P&ND-Dev
Per memo
6
Hewlett-Packard
H
C2
VL 5/166 Series 5DT
PC 575
Y
P&ND-Dev
Not in memo
7
IHewlett-Packard
H
C2
VL 6/266 Series 7DT
PC 638
Y
P&ND-Dev
Not in memo
8
Hewlett-Packard
H
C2
VL 6/350 80T
PC 659
Y
P&ND-Dev
New
9
Hewlett-Packard
H
C2
-
VL 5/133 Series 5
PC 457
Y
P&ND-Dev
Per memo
10
iHewlett-Packard
H
C2
-
VL 5/166 Series 5DT
PC 576
Y
P&ND-Dev
Not in memo
11
Hewlett-Packard
H
C2
-
IVL 5/166 Series 5DT
PC 574
Y
P&ND-Dev
Not in memo
12
Hewlett-Packard
H
C2
-
VL 5/166 Series 5DT
PC 573
Y
P&ND-Dev
Not in memo
13
Hewlett-Packard
H
C2
VL 6/350 80T
PC 658
Y
P&ND-Dev
New
14
Hewlett-Packard
H
C2
VL 5/133 Series 4
PC 455
Y
P&ND-Dev
Per memo
15
Hewlett-Packard
H
C2
VL 5/133 Series 4
PC 456
Y
P&ND-Dev
Per memo
16
1 Hewlett-Packard
H
C2
VL 6/266 Series 7DT
PC 612
Y
P&ND-Dev
Not in memo
17
Hewlett-Packard
H
C2
10/291
-
Gateway 2000 P5-90
PC
Y
P&ND-Dev
To be replaced anyway
18
Lotus 123
S
C2
-
-
For Windows
Rls 5/9.0
N
P&ND-Dev
.3 PCs (manual update) 2/9.0
19
Corel
S
C2
Wordperfect
6.1
Y
P&ND-Dev
8 PCs
20
Corel
S
C2
Wordperfect
8
Y
P&ND-Dev
4 PCs
21
M Soft
S
C2
10/28
10/30
Tech Spec
?
P&ND-Dev
5 PCs
22
1101S/Sprintline
S
C2
HUD
?
P&ND-Dev
4 PCs
23
1 Hewlett-Packard
H
C2
Y
LaserJect Sl Printer
P&ND-BS
2 units - Entex
24
Compaq
H
C2
Y
Prosignia,300
?
P&ND-BS
7 units - Entex
25.
AST
H
C2
Y
Laptop Computer
Y
P&ND-BS
20 units - Entex (new units)
26
GBC
H
C2
Y
System CNR-MS-9000E
?
P&ND-BS
1 unit - Entex (Conner)
27
Hewlett-Packard
H
C2
Y
Vectra
?
P&ND-BS
Entex (Epson) --waiting on Entex
28.Compa
H
C2
Series 4 5/100
?
P&ND-BS
City of Lansing PC448—waiting on
Entex
29 IlEntex
H
C2
Y
Prosignia 200 Compaq
?
P&ND-BS
2 units (waiting on Entex)
30 1
Entex
H
C2
Y
Compaq Prosignia 300
N
P&ND . -BS
1 unit (waiting on Entex) needs BIOS
31 IEntex
H
C2
Y
Compaq Prosignia 600
(Server for Sierra System-
486
?
P&ND-BS
1 unit (waiting on Entex)
32 1
Entex
H
C2
Y
HP Surestore Tape
12000e
P&ND-BS
1 unit (waiting on Entex)
33 13
COM
S
C2
12/7/98
Nic Utilities
1.20
Y
IP&ND-Plan
P&ND-Plan,
34 13
COM
H
C2
12/7/98
Fast Ether link XL
-
Y
. Pagel
master inventories P+ND "City of Lansing Confidential" 2/3199
• P+ND Y20vento
n/
... .. ,. x+ t ,,.. .. .... ,}. , :._ .,., .. a .,aw.t .••' .:. `::i:zc <4,7 ,r-, xr >��.,� :-e q.__:u�..x x 1 ray„ i, !s •e:a" s i p.. a 1.' .;r�;;,:.
`,F 13.. yi '.4 H .1 4 :t t ..•3': f
Y.Class.• : Ra �F°
� Evidence a', � "Softwar %H ` {.`', ��;, ��'o
Y s e airdware�.-. Com r
., t :r :o ; -, .- o-x: .; j++ •. .: ,:., rE , :' a4,> .j. ,-Sr J,4 §,r
o:.. ,.Com an = >Y , :;:,5ti:x .J 4a� ,, .e r r , } s c
N , Name .x, S/H ;.k:.; ,Sent . , RecvdE '; , Descri tion: _, �., -. m VersJon$> = Y/NI? ..; :: D,e 't > tr A :C omments ..
35
36
JAGP
Autodesk, Inc.
H
S
C2
C2
12/7/98
X86 Family 6 model 3
stepping 4
autocad
14.00
?
Y
P&ND-Plan
P&ND-Plan
TESTING by year end
37
Caliper
S
C2
12/8/98
Ma titude
2.00
Y
P&ND-Plan
38
Core Tech.
S
C2
I
CTC Bride
3.04
Y
P&ND-Plan
Need to Send letter
39
Corel
S
C2
12/8/98
lWordperfect
7.00
Y
P&ND-Plan
40
JESRI
S
C2
12/7/98
Arcinfo
3.52
Y
P&ND-Plan
With Minor issues
41
JESRI
S
C2
12/7/98
Arcview
3.10
Y
P&ND-Plan
42
Hewlett-Packard
H
C2
2
C12/8/98
CD writer Plus
Y
P&ND-Plan
43
Hewlett-Packard
H
C2
Vectra VE
Y
P&ND-Plan
44
Hewlett-Packard
H
C2
Vectra VE series 2 5/75
Y
P&ND-Plan
45
Hewlett-Packard
H
C2
Vectra VL
Y
P&ND-Plan
46
47
1 Hewlett-Packard
LOTUS
H
S
C2
C2
12/7/98
Vectra VL Series 3 5/75
LOTUS 123
2.40
N
Y
P&ND-Plan
P&ND-Plan
Requires BIOS update
48
LOTUS
S
C2
12/7/98
LOTUS 123
5.00
Y
P&ND-Plan
49
Microsoft
S
C2
11/30/98
Access
8.00
Y
P&ND-Plan
50
Microsoft
S
C2
11/30/98
Excel
8.00
Y
P&ND-Plan
51
Microsoft
S
C2
Windows 95
4.00
Y
P&ND-Plan
With Minor issues
52
Microsoft
S
C2
Windows NT
4.00
Y
P&ND-Plan
With Minor issues
53
Microsoft
S
C2
Word
8.00
?
P&ND-Plan
54
Corel
S
C2
lQuattro Pro
6.01
Y
P&ND-Plan
55
Corel
S
C2
lWordperfect
6.10
Y
P&ND-Plan
56
S
C2
1CCPluS
?
P&ND-Plan
Determine Manufacturer
57
Hewlett-Packard
H
C2
Pavilion 5030 Per.
Computer
5030
Y
EDC
Tested OK
58 1
Hewlett-Packard
H
C2
Pavilion 5030 Per.
Computer
5030
Y
EDC
Tested OK
59
Packard Bell
H
C2
1820
Per. Computer
820
Y
EDC
Tested OK
60
Generic
H
C2
I
Per. Computer
Unknown
N
EDC
Failed Test --Replace
61
Corel
S
C2
WordPerfect
7.0
Y
EDC
See Attached
62
Microsoft
S
C2
Windows 95
4.0
Y
EDC
See Attached
63
Intuit
S
C2
QuickBooks for Windows
5.0
Y
EDC
See Attached
64 1
651
Entex
H
S
NC
NC
Y
AST Laptop Computer
Comptons
N
?
P&ND-Adm
P&ND-Adm
.Dennis Sykes' laptop - to be replace d
On Ristow's PC
661
S
NC
Fax Talk Messinger
?
P&ND-Adm
On Ristow's PC
671
S
NC
Post -it Software Notes
1.5.320.232
?
P&ND-Adm
On Ristow's PC
68 1
Lotus
S
NC
Notes 4
4.5.2
?
P&ND-Adm
On Ristow's PC
69
S
NC
Voyager Internet
?
P&ND-Adm
On Ristow's PC
70
S
NC
On -Time for Windows
1,58
?
P&ND-Adm
On Ristow's PC
71
D-Base III
S
NC
?
P&ND-Dev
11 PCs
Paget
master inventories P+ND "*City of Lansing Confidential" 2/3/99
P+ND Y2!Rventory _ . •
ry sn �/ S !
.. i,.,�;x,. w. .. ..':. `,; '� •. ".9: .t'• y. a 4 ,±:: $.. x' r 1. ,'f :{ rt: :a' tii c; .i y:SiK t .dty9 tt. _ *"...i+::fey
e,.�"21K P tt yyqy p.
;,.. ,..: A.. ,:.. ., eAR r .. .:.y,.- r�} y.Ei i "�}{ E3:� i � >•
.::• Ly'
.,r.. t.<.;.s�. e.. ; ,. .1' 6:) ...9iT.4yr`
[ r..�". �. a c :,e .:��s;; ::C i >x. z. x t..,,,rraFrr: t .r.';ni`.d°d?f,�'�
.. LL
. q �4 �. �� �'. ' �
I Class? Rank i� Evidence Software/Hardwa e4 /�, = =r t
.�., r r � °� Compliant : $ ;.5.!
_ }r } y , , x ��
y �'
No. Com an ,tName r , ,." y s, g S/H Sent . °Recvd.:F Descri tion°boot
- r ;+ '�,YC tshk{A�#"
bmrrien
,:� ,5. a-
72 Netscape S NC ? P&ND-Dev 6 PCs
73
3M
S
NC
Post it
1.5.160
?
P&ND-Plan
Need to Send letter
74
Adobe
S
NC
12/7/98
Acrobat
3.00
Y
P&ND-Plan
75
Adobe
S
NC
12/7/98
Photoshop
4.00
Y
P&ND-Plan
76
Borland
S
NC
A ena
A.02.01
?
P&ND-Plan
Need to Send letter
77
Borland
S
NC
Info Center
1.10
?
P&ND-Plan
Need to Send letter
78
Borland
S
NC
Mailbook
3.62
?
P&ND-Plan
Need to Send letter
79
Borland
S
NC
Obex
3.62
?
P&ND-Plan
Need to Send letter
80
Borland
S
NC
12/7/98
Paradox
5.00
Y
P&ND-Plan
81
Campbell Services
S
NC
OnTime
1.54
?
P&ND-Plan
Need to Send letter
82
Corel
S
NC
12/7/98
Draw
4.00.AJ
Y
P&ND-Plan
83
Corel
S
NC
New Product
?
P&ND-Plan
Need to Send letter
84
Corel
S
NC
12/8/98
Quattro Pro
7.00
Y
P&ND-Plan
85
Corel
S
NC
12/7/98
jCoreIFLOW (TM)
2.00.D2
Y
P&ND-Plan
86
Corel
S
NC
12/8/98
Photo House
1.10
Y
P&ND-Plan
87
Corel
S
NC
12/8/98
Presentation
7.00
Y
P&ND-Plan
88
Creative Technology Ltd.
S
NC
12/7/98
Sound Blaster AWE
2.07.0
Y
P&ND-Plan
89
Day runner
S
NC
12/7/98
IPlanner
1.00
?
P&ND-Plan
90
Decision support
S
NC
IMicro Filter
2.00
?
P&ND-Plan
Need to Send letter
91
EPSON
H
NC
12/8/98
IStylus color Printer
Y
P&ND-Plan
92
Hewlett-Packard
H
NC
12/8/98
1 Design jet 250C
Y
P&ND-Plan
93
Hewlett-Packard
S
NC
IDMI
-
?
P&ND-Plan
Need, to Send letter
94
Hewlett-Packard
S
NC
IWIN
B.04.01
?
P&ND-Plan
Need to Send letter
95
Hewlett-Packard
S
NC
Dashboard
2.00
Y
P&ND-Plan
96
Hewlett-Packard
S
NC
DMI/Desk top manager
X
?
P&ND-Plan
Need to Send letter
97
Hewlett-Packard
S
NC
Guard.
1.00
?
P&ND-Plan
Need to Send letter
98
Hewlett-Packard
S
NC
Users Tool
V.B.04.01
?
P&ND-Plan
Need to Send letter
99
Hewlett-Packard
S
NC
MGA Video Tool
?
P&ND-Plan
Need to Send letter
100
LOTUS
S
NC
Notes
5.00
Y
P&ND-Plan
101
Macromedia, Inc.
S
NC
IMacromedia
Director
5.00
?
P&ND-Plan
Need to Send letter
Mapping Information
Mapinfo for Microsoft@)
102
Systems
S
NC
lWindowsTm
2.1.2
?
P&ND-Plan
Need to Send letter
103
McAffee
S
NC
Virus Scan
2.2.12
?
P&ND-Plan
Need to Send letter
104
McAffee
S
NC
3.02
?
P&ND-Plan
Need to Send letter
105
Microsoft
S
NC
Anti -Virus
?
P&ND-Plan
Need to Send letter
106
Microsoft
S
NC
11/30/981
Binder
8.00
Y
P&ND-Plan
107
Microsoft
S
NC
11/30/981
Internet Explorer
3
Y
P&ND-Plan
1108
Microsoft
S
NC
Mail
?
P&ND-Plan
109 Microsoft
S
NC
Backup
6
?
P&ND-Plan'
1110 Microsoft
S
NC
11/30/98
Outlook
8.00
Y
P&ND-Plan
Nage3
master inventories P+ND "*City of Lansing Confidential" 2/3/99
• +
P ND Y20ventory •
�.: f;�{., t^ ....,1 •. `:•.,, h. ... , f.. a..x...,, .. ...s :. '.. ;+: .....:'. Y S x :ACi'�9, i 'xt a+� .: t: `t,'Y. # C.. ::ti" .t,i .
k.. ...,. r -., �. :....dr, s ,�. .:.. zz ., �.. .. .... .. .... .. -. ....,. .., ,...J �xq,.a #; Y. 2< Y.. b:.� .4.«,. .Y..i..,.. .S v.:.•
., S ,:. E.. .w .,'' .d,... <. 4: r :;....t .. .:.. �.: ..,� ... `�Y 4... •Tl k� '� �t 4 to A.d a�. � .3 .k.S w: "r3Ti` 'tl
• ''. ,__ SAnM.F. "... ..: $ � w .i -,.. . .' , .y.,, ....: r
w#.. ..a; 'k .,r',zt P
'^_:;• £i.., 6: L..^�:i�:' .. ,.. .. .�.- ^.. >. •Y':St 1y .. f•., .d' ,li.. ,i�.` .f
Class Rank • _ ..Evldeince a
,.... Y a. ,$.^ reLHairdware.: Com llant s .�,•. �,. z^,..- ...w..... - .: e.. ... ., +t> '..>.. .Ae'X. ` Y ..4 it >. ". .:, '3.2 ? b. .v') S'i„+P,fi?Y' �..,. R. nE .Wr'b '�iib .a {".. r.. ,.y1 iir..
.:r;.:f: e:r.:,§•:a�..a:. .,_, ... i.. ,-. ,. .a. :xe3., a::,. ,,'. hsa f.......3 :,t.„:y. - ,..« >a s a d r a;'3a E .ft
No. Com an Name S/H y y., . ,sSeint Recvd : _, ,: # p g� �, s€ r ;: �a e, a , escr� tion . , . ,Version=�y /N/? �,k� ,• De _ ,
111 Microsoft S NC Photoeditor 3.00 ? P&ND-Plan
112
Microsoft
S
NC
11/30/98
Power Point
8.00
Y
P&ND-Plan
113
Microsoft
S
NC
Schedule+
?
P&ND-Plan
114
Nico Mak
S
NC
12/7/98
WinZip(R) version 6.3 (SR-
1)
6.30
Y
P&ND-Plan
115
Nico Mak
S
NC
PKunZip
X
?
P&ND-Plan
Will Not Test
116
Nico Mak
S
NC •
PKZip
X
?
P&ND-Plan
Will Not Test
117
Nico Mak
S
NC
PKZipFix
X
?
P&ND-Plan
Will Not Test
118
Nico Mak
S
NC
WIN ZIP
5.013
?
P&ND-Plan
Will Not Test
119
Novell
S
NC
Envoy
1.10
?
P&ND-Plan
Need. to Send letter
120
Novell
S
NC
Envoy
7.00
?
P&ND-Plan
Need to Send letter
121
Novell
S
NC
12/8/98
Groupwise
4.1A
Y
P&ND-Plan
122
Novell
S
NC
12/8/98
Presentation
3.00
Y
P&ND-Plan
With Minor issues
123
124
Play Incorporated
RealNetworks, Inc.
S
S
NC
NC
Snappy
Real Player
2.10
6.00
?
?
P&ND-Plan
P&ND-Plan
(letter)
125Incorporated
Referentia Systems
S
NC
ACLA
1.00
?
P&ND-Plan
126
Smart com
S
NC
Smart Com
?
P&ND-Plan
127
Strategic mapping
. S
NC
Lotus Map Viewer
1.00
?
P&ND-Plan
128
C
NC
Path maker
1.00
?
P&ND-Plan
Determine Manufacturer
129
S
NC
PC Postcards
X
?
P&ND-Plan
Determine Manufacturer
130
S
NC
PC Scan
X
?
P&ND-Plan
Determine Manufacturer
131
S
NC
PC Scan
X
?
P&ND-Plan
Determine Manufacturer
132
S
NC
PCWin
X
?
P&ND-Plan
Determine Manufacturer
133
S
NC
lViewAide
X
?
P&ND-Plan
Determine Manufacturer
134
Corel
S
NC
Quattro Pro
7.0
Y
EDC
See Attached
135
Microsoft I
S
NC
Windows Explorer
4.0
Y
EDC
See Attached
136
Starfish Software I
S
NC
Sidekick 95
1.0
Y
EDC
Plan to Update
. Page4
master inventories P+ND "*City of Lansing Confidential"* 2/3/99
P+ND Y20ventory
•
2K 9. V 1;,, r
M�?
Im
T '- ... , R 11,liu
i;'botfirn
OPVU!,�it
v
1. QA Factor: 2
2.. Total # of Items
136
3. # of Critical Items
63
- # compliant
43
- # noncompliant
51
- # unknown
15
#,Of C1
0
# of C2
63
4. # of Non -critical Items
73
# compliant
23
# noncompliant
1
it, unknown
491
Page5
master inventories P+ND "City of Lansing Confidential"
2/3/99
• Parks + Rec it Inventory
•
t 7, i.. c. r • b. `.;r; ';J• e;asi :i" >. k? ;.,
i2 `�' 4" ` + ,c. ta4r
�;L ,.t .. `4;. p.,n-`£ .r 'G: t.. ':F ;`.:�y .e7 �gg t 4 .�° t '&'5.... F 'M1. i•t' .74:.. ,4 'fsif,
. a z w z n..J .. J r r�: s�.•f:'. #.. t :�:`. `t °'�.: pct .
..i. "•� s �{" !�` b.-k
^i •J.. e..i�3F. i'
�.... Cla s ank ==So a k: a . ` 4: R
s „R Evidence fttwa"r /Hardware Com liant
+ ai`v '` 4 - ,— ; • - t �*,; 1 h M Sg th ?4i`
". ♦... .t F'4 P,;`->. ..,.. , .j ,.._y :..:L' ., yy._ .e. i. :.��J4 & •L 'k .r, ..:r .ii. tf� Y It•z.. �'
f`: °x i b� .v.Li,a. E,}��4'
Company Name ` s,. S/H :Sent :;Recvd °' i.. ` Descri"tion Vers�onx Y/N/? De «t , Comments
1 Compaq H ClCm Pr 466 486 486 N Parks Fenner Front Office bios upgrade
2
Compaq
H
C1
CmPr4/33S 486
486
N
Parks
Garage CWFTFre—ettraKer program access rep ace 8/99
$2500
3
Compaq
H
C1
CmPr466 486
486
N
Parks
arage Bios Upgrade
4
Compaq
H
C1
P11233
P233
Y
Parks
oIt
5
Compaq
H
C1
CmPr466 486
486
N
Parks
Lifetime p ios Upgrade
6
Compaq
H
C1
CmPr4/335
486
N
Parks
a Parkry upv ios pgra e
7
Compaq
H
C1
CmPr 8 P100
P100
?
Parks
i nx WinFrame server ios Upgrade
8
Hewlett-Packard
H
C1
WL7 P233
P233
Y
Parks
o Dep. ay nee Access
9
Hewlett-Packard
H
C1
WL7 P233
P233
Y
Parks
a
10
Hewlett-Packard
H
C1
WI-7 P233
P233
Y
Parks
Dean
11.
Hewlett-Packard
H
C1
jVVL7
P233
P233
Y
Parks
Dorland
12
Hewlett-Packard
H
.C1
WI-7 P233
P233'
Y
Parks
Foreback
13
Hewlett-Packard
H
C1
WI-5 P133
P133
Y
Parks
Foster front office
14
Hewlett-Packard
H
C1
WI-5 P133
P133
Y
Parks
Per Ft Off
15
Hewlett-Packard
H
C1
WI-5 P133
P133
Y
Parks
Lefts Front Office
16
Hewlett-Packard
H
C1
WI-4 P133
P133
N
Parks
Cemetery Replace$2,500
17
Hewlett-Packard
H
C1
WL5 P133
P133
Y
Parks
ync
18
Hewlett-Packard
H
C1
WL7 P233
P233
Y
Parks
Mannino
19
Hewlett-Packard
H
C1
WL4 P 133
P133
N
Parks
Oak ParkForestry Bios upgrade
20
Hewlett-Packard
H
C1
WL P 133
P133
N
Parks
Oak ParkForestry Supv Bios upgrade
21
Hewlett-Packard
H
C1
WL7 P233
P233
Y
—Farks
Boggs
22
Hewlett-Packard
H
C1
WL7 P233
P233
Y
Parks
urner Dodge ns r
23
Hewlett-Packard
H
C1
WL5 P133
P133
N
Parks
inegar Bios Upgrade
24
Lotus Software
S
C1
Lotus 1-2-3
2.2/3/4
N
Update by x
25
Lotus Software
S
C1
Lotus 1-2-3
3.4
NUpdate
by x
26
Lotus Software
S
C1
Lotus 1-2-3
5
NUpdate
by x
27
Lotus Software
S
C1
Lotus 1-2-3
97
Y
28
Microsoft
S
C1
Windows OS'
3.x
N
(19) Update by 6/99 19 x $10.0
29
Microsoft
S
C1
Windows OS
95
Y
(20)
30 1
Microsoft
S
C1
Windows OS
NT
Y
(1)
31 INEC
H
C1
4533ES
N
Parks
Uarage Front Office an Replace$2,500
32
NEC
H
C1
486
486
N
Parks
#Novell server Replace: Have H/W & S/W waiting for
CCS to schedule
33
S
C1
AI haFour DB software
2.1/3.0
N
(2) Update by 10/99
34
S
C1
AI haFour DB software
4.0/5.0
Y
(8) Mannually update 4.0; no cost
35
S
C1
RecTrac software
Y
(24)
36
S
C1
@Fleettracker
N
(3) $500 - Date uncertain
37
Novell
C1
Netware
3.x/4.x
N
Replace with a are 4.11
38
C1
CITRIX
1.7
Y
Pagel
master invPntnries Parks + Rec **City of Lansinq Confidential" 2/3/99
0 Parks + Rec to I n-ventory 0,
Y21K;Ii 2 ;V.
,Class-
RIV
Kr .S WOM" 116n ty N1,11 n _4
'�jCb'rhOhny-,N Q,- "Wis Com ne is 'Z,
39
Compaq
H
C2
jCmPr466 486
486
N
Parks
LS Allen Bios Upgrade
40
Hewlett-Packard
H
C2
VVI-3 5/75
N
Parks
Brady/4-D66 Upgrade: 8/99 $3,500
41
Hewlett-Packard
H
C2
VVI-2 P5/75
N
Parks
Golf Bios Upgrade?
42
Hewlett-Packard
H
C2
VVI-5 P133
P133
Y
Parks
Townsend
43
Adobe
S
NC
Pagernaker software
5
N
(1)
44
Adobe
S
NC
Pagernaker software
6
y
(10)
45
Adobe
S
NC
Pagernaker software
6.5
Y—
46
Compaq
H
NC
CmPr466 486
486
N
--Fa—rks
Balan(Gier) Bios Upgrade
47
Compaq
H
NC
CmPr466 486
486
N
Parks
r-o-sTer —supervisor Bios Upgrade
48
jCompaq
H
NC
VVI-7 P233
P233
Y
Parks
Oak Park FId Sry (Widder)
49
jCompaq
H
NC
CmPr4/33S 4,86
486
N
Parks
I urner Dodge (upstr)
50
Corel Software
S
NC
WordPerfect Software
6.1
N
(19)
51
Corel Software
S
NC
lWordPerfect Software
8
Y
52
Hewlett-Packard
H
NC
VVI-5 P133
P133
N
Parks
Garage Supv. Replace $2,500
53
Hewlett-Packard
H-
NC
VVI-5 P133
P133
Y
Parks
Jernerson
54
Hewlett-Packard
H
NC
VVI-5 P133
P133
Y
Parks
Kaschins ke
55
Hewlett-Packard
H
NC
VVI-5 P133
P133
Y
Parks
Lenhard
56
Hewlett-Packard
H
NC
-VVE4/66 486
y
—Parks
Letts Supervisor bios upgrade
57
jHewlett-Packard
H
NC
JVVI-7 P233
P233
Y
Parks
US-Wo—y-ol-a
58
Hewlett-Packard
H
NC
jWL5 P133
P133
Y
Parks
Reickel
59
Hewlett-Packard
H
NC
JVVI-5 P100
13100
Y
Parks
Schafer
60
IBM
H
NC
PS/2
PS/2
?
Parks
Lion/4-13100
61
Lotus Software
S
NC
ISuite
y
62
NEC
H
NC
'14533es
N
Parks
Fenner Supv Bios Upgrade
63
INetscape
S
NC
4.1
4.1
?
64
Netscape
S
NC
3.1
3.1
?
65
S
NC
Organizer
y
Isurnmary
Data: 1/26199
1. QA Factor: 1
2.. Total # of Items
65
3. # of Critical Items
42
- # compliant
20
- # noncompliant
21
- # unknown
1
#of C1
38
#of C2
4
4. # of Non -critical Item
23
- # compliant
13
- # noncompliant
7,
- # unknown
1
31
Page2
master inventories Parks + Rec **City of Lansing Confidential" 2/3/99
0. 0
Parks + Rec V9 Inventory
-J
I, 4i
v, n :,:,Software/Hardware � A , , 41
AH", a ClAi, 0
k"O, 11.16k�, 4 ".-"Si)
�-, 4 ii. . I a 11�
oinpany.3 n ;`V6 Idn"(Y,!N/?,),' DbOt 1;4Comm nts! 1 ecva
HM S Otio ent- K in
ISymbols:
I I
# = Computers being replaced FY98 - not installed yet - HP VVL7 P233
@ = Not year 2000 compliant - est. cost for fix $500 T-
* = Forestry has a number of specialized programs for tree inventory and maintenance - we are working with the program manufactureres for year 2000 compliance
+ = Special zoo programs are being made year 2000 compliant by manufacturer
I
I
I
RecTrac programs are year 2000 compatible I I
I
I
I
Page3
master inventories Parks + Rec **City of Lansing Confidential" ?13/q9
•
Personnel AInventory •
Y21(4-
Class'Flank S o are1HaiaWar6r..",%, 4k�Cotnpilantt.'�?�O�'
,�iCompany-Name", Senti-
No b"'6' - nption Y
1 Accident Fund V C1 1 11/12/98 Workers Comp Vendor N/A ? Persnl Verbal verification pending written
2
MicroNiche
S
C1
1 11/09/98
11/17/98
Workers Comp Database
4.39
Y
Persnl
Written Received
3
Palindrome
S
C1
11/16/98
Backup Director for Novel Lans
—work
4.0
N
Persnl
Replace Cost??
4.
Novell Netware
S
C1
11/12/98
Labor
Net Software
4.1
N
-Persni
Per Kim Min us of C&CS; install patch
5
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 606 (CRW)
D671 OT #ABA
Y
Persnl
Per memo Liza Estlund Olson 6/12/98
6
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 605 (HM)
D671 OT #ABA
Y
PersnI
Per memo Liza Estlund Olson 6/12/98
7
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 609 (SM)
D671 OT #ABA
Y
Persnl
Per memo Liza Estlund Olson 6/12/98
8
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 527 (Testing)
D4553A
Y
Persnl
Verification Pending
9
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 603 (AF)
D671 OT #ABA
Y
Persnl
Per memo Liza Estlund Olson 6/12/98
10
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 608 (SD3)
D671 OT #ABA
Y
Persnl
Per memo Liza Estlund Olson 6/12/98
11
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 604 (DJ)
D671 OT #ABA
Y
Persnl
Per memo Liza Estlund Olson 6/12/98
12
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 607 (KS)
D671 OT #ABA
Y
Persnl
Per memo Liza Estlund Olson 6/12/98
13
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 602 (JK)
D671 OT #ABA
Y
Persnl
Per memo Liza Estlund Olson 6/12/98
14
Hewlett Packard
H
C1
11/17/98
12/18/98
Vectra VL PC 523 (SI)
D4553A
Y
Persnl
Verification Pending
15
Hewlett Packard
H
C1
1 11/17/98
12/18/98
Vectra VL PC 422 (SB)
5/75 Series 2
Y
Persnl
Per -memo Liza Estlund Olson 6/12/98
16
Gateway Computer
H
C1
11/17/98
1/7/99
Gateway 2000 P5 75 (PP)
P5 75
Y
Persnl
Verbal Yes, Written Received
17
Compaq Computer
H
C1
11/16/98.
'1/7/99
Prolinea 4/66 PC 268 (JB)
4/66
N
Persnl.C&C_S
to replace, date pending
IC-ompaq
Bios to be updated by Jan 1999 per C&CS
18
Computer
H
C1
11/17/98
1/7/99
Prosignia 300 PC 400 (Server)
300
N
Persnl
memo
19
Hewlett-Packard
H
C1
11/17/98
12/18/98
Vectra VE PC 401 (JS)
N/A
Y
Persnl
[,Persnl
Verbal C&CS, writ. rcvd. from Co.
20
Hewlett-Packard
H
C1
11/17/98
12/18/98
Vectra VE PC 466 (DS)
N/A
Y
Persnl
Verbal C&CS, writ. rcvd. from Co.
21
Aetna Life Ins Co.
V
C1
11/16/98
12/7/98[Life
Insurance Vendor
N/A
N
Written Received; Compliant mid-99
22
Aetna Deferred Comp
V
C1
11/17/98
12/7/98
Def. Comp. Vendor
N/A
N
Persnl
Written Received; Compliant mid-99
23
T. Rowe Price
V
C1
11/16/98
Def. Comp. Vendor
N/A
N
Persnl
Written Periding
24 JPHP
V
C1
11/16/98
1/4/99
Medical Insurance Vendor
N/A
N
Persnl
Written Received; 2Q99 compliance
25 1Ohio
National Bank
V
C1
11/16/98
12/28/98
Short Term Disability Vndr
N/A
N
Persnl
Written Received compliant 6/99
26
Dental Care Network
V
C1
11/16/98
Dental Insurance Vendor
N/A
Y
Persnl
Written Received
27
Delta Dental Plan of MI
V
C1
11/16/98
11/30/98
Delta Dental Plan of MI
N/A
Y
Persnl
Written Received
28
Blue Cross Blue Shield
V
C1
11/16/98
12/04/98
Medical Insurance Vendor
N/A
N
Persnl
Written Received; compliant in 6/99
F-29
Comerica Bank
V
C1
11/16/98
12/02/98
Retirement Trust Fund
N/A
N
Persnl
Written Received; Compliant 2Q99
! 30
Canada Life
V
C1
11/16/98
1/4/99
Long Term Disability Ins.
N/A
N
Persnl-
Written Received; Compliant 1Q99
1 31
First State Financial
V
C1
11/17/98
Represents Canada Life
N/A
N
Persnl
Written Received; Compliant 1Q99
32
Compaq Laptop
H
C1
11/18/98
Armada 1530 drn 5/133
N/A
Y
Persnl
Written Received - not automatic
33
Seaside Software Inc.
S
C1
11/18/98
12/22/98
Ask Sam (Server)
DOS 4.01
N
Persnl
Needs Upgrade Labor
34
Seaside Software Inc.
S
C1
11/18/98
12/22/98
Ask Sam (Work Station)
DOS 5.11
N
Persnl
Needs Upgrade Labor
35 ISCT
I
S
C1
12/17/98
Payroll/Personnel
N/A
Y
Ee:rs:n:1jWritten
Pending - Legal dept. reviewing
36
AFLAC
V
C1
12/17/981
JAFLAC
I
N/A
Persnl jWritten
Pending
Pagel
master inventories Personnel "City of Lansing Confidential" 2/3/99
Personnel *Inventory
y•
^
�. rl -P ✓...;q ... ,. -:'.'� ... i."..,y! .y ,,{'. ..A �. , ��..� ,�..` S..
r...w. ,r.. "� t S< q..*. ,w v"°iv, ,... ,iti x.+-:.c �• `3Y• .E,.. + 'e. �F°r b. v.. «'.3%� --
E. .. -�:; ..: . ..�... , %,>..•,. K;.....'N* ,...« ' M,
s. d.... .:ia. �� r� ..ea x > ,,; y., .a' i':a:. :�;,,gg' 1U?��� IMF, .'+.,
is •ti .#..' rt:�{{ ;. { .i.. ## V.. . ir• x;'£C': d. Tn °T .`• Y t '4 F.i t-.s '�iw .N }'.-,: :.{..CIgSS. . w$..." „t. ..�..µ ,_. ,:.. :.': .!..q. i,iRY. Y, 5 , «Y,:E'§ :{«t9•h ..`..
�,. Rank Evidence, Software/Ha s:, , .n, .w �, ..
. _.. ,....: , ><- �F rdwareCQm� liant. :.. -s� ,� z f �.r,�
°.xF,: +«. s ,.a,-...,i,..::i, ,. ,. ."_.x ,w:=.. �, ,..� _ rs,x .:4 ..r;.t.x:.w' _.FI•.:I«'
Com an Name}..S/HN > >, _� .>�:pSent.;xRecvd;g'+$ rr_ Descri ,tion` .. a,tVersion ;;:. rL4 t:x ,, �1
Y/N1? . D.e t..,, _.., , .Cbmments . '
37
West Group
S
C2
11/18/98
12/28/98
Law Desk Employment
Powerlink
3.2
Y
Persnl
Written Received
38
Bureau of National
Affairs
S
C2
11/18/98
12/04/98
BNA -Libraries
3.11.2
Y
Persnl
Written Received
39
West Group
S
C2
11/18/98
12/28/98
Premise
3.7
Y
Persnl
Written Pending
40
41
42
Ditto Tape Drive
Caere
Microtek
H
S
S
C2
NC
NC
12/17/98
11/17/98
11/17/98
1/6/99
tome a
Omni Page OCR
Ima estar II (Scanner)
102000-PX
4.0
2.06
N
Y
Y
Persnl
Persnl
Persnl
Download to Software Upgrade Fix with DE
Recording, waiting written
Written Pending
43
iSaftelite 200CDS
H
NC
11/17/98
Toshiba Laptop
N/A
Y
Persnl
Written Received
44
Hewlett-Packard
S
NC
11/18/98
jDashboard
2.01
?
Persnl
Written Pending
Summary Data:1/22/99
1. QA Factor: 2
2.. Total # of Items
44
3. # of Critical Items
40
- # compliant
22
- # noncompliant
16
- # unknown
2
#ofC1
36
#ofC2
4
4. # of Non -critical
Items '
4
- # compliant
3
- # noncompliant
0
- # unknown I
1
1
. Page2
master inventories Personnel "*City of Lansing Confidential" 2099
• Police - 911 0 Inventory
El
A # f F'• ,:� .§ .s'., ' 6 wg ''. 5 2 !. .:�; P 1 'E?Y�`,{ Gi:.. K %'4 � $q
sa
#. {a ✓r' ..3:. € ' :€ :,3+... ev ,t„� ^:.#€-.r....F.': Pi t rIY5 ,.t'+...: %; .Y. t..• »'.'Txv Y: :t
F.4S# j .,.. -., <. ..il.i <...'. .:. te. `i.`tiS;K.3; 34<-. 1y 7: y�.:. ::,? %.,, 1 `Y.if S•.T'. r.Ai9 ns i. =. .t J; ..
i$ a...;}C — _.. ..
I6s111 k vidence
ftware/Hartl ware.
„„ -. ,
. �: , ..�W#, :.,.. ,. . ° .� � � ,# .� . �ifi • pliant , .� ,�:� ��, ., � � �,.�
Wo �.Com #
.. sR z ,
an .Name ,k!
:..a , tirliv. . -. .Sent: Recvd :. fD ;} _� : s C z 8. , #�
esci`i tioi� ,... , • Version Y/NI' De t - t V
_ , s
This is a voice logging recorder used to recordommentsr_
99� 9
all conversations both telephone and radio in
Dictaphone Voice & Data
the 911 center 2 main components are the
RFP has been developed for replacement
1
Management
H
Cl
Y
N
record and playback.
N
Comm
of this equipment
ur service agreement covers this
upgrade at no additional cost to version
Operating System on Tandem Himilaya -
D38. This will be done at the CAD
2
Tandem/Compaq
S
C1
Y
Y
primary CAD computer
D31.00
N
Comm
upgrade. O/S upgrade
3
Printrak
Upgrade to 6.X version is planned, bid has
S
C1
Y
Y
Computer Aided Dispatch Software
V5.5
N
Comm
been received
EP 4/66d PSX - PCs used at each CAD
(16) To be replaced as part of the CAD
4
Tandem
H
C1
Y,_
Y
workstation
N
Comm
upgrade
5
BEST
H
C1
Y
Y
BEST 320'Power supply for the CAD system
Y
Comm
6
Lucent
H/S
C1
Y
Y
System 85 PBX - 911 Special
N
Comm
Included in above upgrade
7
Tandem
H/S
C1
Y
Y
AST Bravo MS P/60 personal computer - UDT
N
Comm
Included in CAD upgrade
This equipment will be replaced with the
Model 55SX #TDN9131A Radio console at the
800 Mhz radio project. If necessary, the
8
Motorola
S
C1
Y
Y
Comm Supervisors position
N
Comm
date can be "rolled back" $15K
9
Motorola
H
C1
Y
Y
Trunked console priority module #Q2834A
Y
Comm
10
-i-T
Motorola
H
C1
Y
Y
Modem Model #TDN8509
Y
Comm
Motorola
H
C1
Y
Y
Central Electronics Bank #B1626AH
Y
Comm
12
Motorola
H
C1
Y
Y
Base Interface Module #61422A
Y
Comm
13
Motorola
H
C1
Y
Y
Auxiliary Control Relay #131452A
Y
Comm
14
Motorola
H
C1
Y
Y
Assignable Channel control module #131655A
Y
Comm
15
Motorola
H
C1
Y
Y
Desktop CRT interface #61635A
Y
Comm
16
Motorola
H
C1
Y
Y
Dual Receive Interface Module #61423A
Y lComm
17
Motorola
H
C1
Y
Y
Trunked Base Interface Module #B1617A
Y ICOMM
18
Motorola
H
C1
Y
Y
Logging recorder interface#B1616AD
Y
Comm
19
Motorola
H I
C1
Y
Y
Master Control Panel #61613A
Y
Comm
20
Motorola
H
C1
Y
Y
Auxiliary Control Module #131436A
Y
Comm
21
Motorola
H
C1
Y
Y
Channel Control Module #B1401 B
Y
Comm
22
Motorola
H
C1
Y
Y
Channel Control Module #B1405B
Y
Comm
23
Motorola
H
C1
Y
Y
Subfleet Control Module #131621A
Y
Comm
24
Motorola
H
C1
Y
__'Y___§peaker
Module #614036
Y
Comm
25
Motorola
H
C1
Y
Y
Master Control Panel #61613A
Y
Comm
26
Lucent
H/S
C1
Y
Y
AT&T CallStalker
N
Comm
see above
27
Lucent
H
C1
Y
Y
AT&T Inbound Call Director
?
Comm
included in above upgrade
28
29
lucent
Ameritech
H I
S I
C
C1 I
Y
Y
uto en ent ys em
Enhanced 911 data interface
i e rep ace y ihe new 911 definity
I
Y lComml
master inventories 911
Pagel
"City of Lansing Confidential"
2/3/99
• Police - 91116 Inventnrv' •
dx •fyY 'a A �.. .�h k .. .� .. ,. •..' '^ • i,.. ...:K e '' j, y,a t � � .q .�•:., i' i { $ � i tf:� tk ...t £... yti ..✓ '.. .: k•Ln
'i Ire ..k; r ^j <x. .,Y2 ,s..a, {. 4 •.i' , t ^,C . x., 9 '1C i }: $: v .'•4 ".... :.i �iy.-..:i:. .r• >.r .. . .<. < do .^4;':: ! D$-i° d } f'A, :�: :f F ".R
F, 'F.t., : %AA¢wA 4.9 « .. E,= .,3 " •.:,L ^tx: "f ' ,tf
ClassRank=vidence ..� .a _
.:; Softiniaire/Hardware:. ,< f ».
Y r,Com Aliant . '.. F. y ,'..a:µ.i �., 6 •. ...h. ... -e..a . :.,. e£.. 61:1 .Li. 1
No• :Com an • d id4w 7 + �t r .: . . • ,' .,
Name x..�.RSint Recvd, ` � • ., f �,• i}
. , Descri Version-Y/N/?
30
S ectracom
p
H/S
C2
Y
Y
Synchronizes me between various
equ pment systems nthetc enter
V.02
Y
Comm
31
Lucent
H/S
C2
Y
Y
AT&T Call Management System 3132/310
N
Comm
Upgrade has been planned, bid has been
received - 911 PBX
32
Gateway
H
C2
Y
Y
Gateway/2000 40X2-50V personal computer in
Directors office
Y
Comm
33
Tandem
H/S
C2
I Y
Y
EP 4/66D PSX - personal computer - (MSAG
database)
?
Comm
Tandem is researching and will return my
call
34
35
Tandem
Konica
H/S
H/S
C2
—N —C
Y
Y
Y
Y
EP 4/66D PSX - personal computer (GGM)
FAX machine model 500
N
Y
Comm
Comm
Included in CAD upgrade
Summary Data: 1/29/99
1. QA Factor: 2
2.. Total # of Items
35
3. # of Critical Items
34
- # compliant
21
- # noncompliant
11
- # unknown
2
#ofC1
29
# of C2
5
4. # of Non -critical Items
1
- # compliant
1
- # noncompliant
0
- # unknown
0
Page2
master inventories 911 "*City of Lansing Confidential"* 2/3/99
0.1
Police Mtv entory
' 0
.... .... ,. .. ,,, ... ^.j".. ..:..,. „i'3. ;., ,.w1 .'..iS .. .i.:'.. ,, .: ., p4„:'%.'. xi ,. rt w',"�' £.'d^�,==.• s, r(�.: ,$/.., .J.2;T J;", '.t .:�•s..,Y: „s%'t,' .. i5>n'A�
as:.:+'d v , 9C' ty.4 yk..=gfv:'�'°d. ",4`'.-a•t5i .1'..:i �. ,c .:K't
r �� � .�,.�..,��,, ..� � Class.•.Rank :� Evidence..-� _ � Softwa "I i< ,..:�,�, .s • •..
Hardware It
._: :,.+ F- it •c ,.
r ¢� 3.. :, .r='..... .4.. r.. t�: 't L. } >, s..: x.. K.: Y?.4.p f;:Y wX� f 2;. i7.. '1: G.. <S,� J::r
55,.i r? .x. F:
N.. sY,.t.,= ..= > .w
.-:* ..-.- v .. ; .. ...,.: „« �. ::+,,:�- ...::.., ... ,..», . a :* :.x t>^?:«!,"' .z _ xr-1:it•. Y.. z; .ri.z rt.
o ;...,,.Com an =Name°r �s•: �,_� x�: � � _�,; a<,.,,s .-: %..� . x.. <, � ..,. .- ... , .;, ti ,,. �•. ,�, _ __-i'
S/H a , .$ent°°Recvd<.t. �;,��Descri t�on;;.t � �:�,�•Velrs�on=r� 1r✓/hU? tf}�'��.��,�. ��;�"rt��,;';�vti;Commehts��d�.=���ay��sa,�
,t�� .De x
1 UNK Com an H C1 J-99 UNK Model Y LPD-Jail 2 Remote recording activation unit
2
Vicon
H
C1
J-99
VPS 1466
Y
LPD-Jail
3
Vicon
H
C1
J-99
V8600 H
Y
LPD-Jail
total 18 units
4
911 Dictaphone
H/S
C1
Seperate Budget - See Ingham County
RecordingSystem
N
LPD-911
Gov't. 500k
5
911 Telephone System
H/S
C1
N
LPD-911
Seperate Budget - See Ingham County
.
Gov't. 500K
6
CADDX
H
C1
J_99
Ranger 8980 E Security control
Y
LPD-PSU
Web site Okay
center - alarm for PSU office
7
Compaq
H
C1
0
N
LPD-PC
Central Records - Serial: 6239HCW50952
i
City Tag: 4 380
8
Compaq
H
C1
5100E Prolinea
N
LPD-PC
Britton -Serial: A612HTC3E050 City Tag:
46248
9
Comstat Data Comm
H
C1
C6600-LT
Y
LPD-Jail
Part of the LEIN station Verbal Compliancy,
10
Creston
H
C1
CT3500
Y
LPD-Jail
total 3 units all for the video recording
system in the Jail. Vidcom tx 321-5477)
11
Creston
H
C1
Cresnet II
Y
LPD-Jail
12
Custom InHouse A I'n
pp
S
C1
Lems - In -House records mgmt.
N
LPD-Adm
Cobol Custom Program
System
13
Custom InHouse A pp I'n
S
C1
BARS (Booking & Arrest Rept.
N
LPD-Adm
Cobol Custom. Program
Sys.)
14
Custom InHouse A I'n
pp
S
C1
RAGS (Roadway Activity
N
11PD-Adrn
Cobol Custom Program
Gatherin Sys.)
15
Custom InHouse A I'n
S
C1
Personnel
N
LPD-Adm
Cobol Custom Program
16
Custom InHouse A I'n
S
C1
Bus. Cards Sys.
N
LPD-Adm
Cobol Custom Program
17
Ericsson
H
C1
J-99
Base Stations
Master III
Y
LPD-eemu
18
Federal Signal
H
C1
X
SS100, Status Monitor
SS100
?
LPD-eemu
911 Center Waiting for Company response
19
Hewlett Packard
H
C1
J-99
3000
Y
H/W Ok
20
Hewlett Packard
H
C1
Turbo Image DBMS
Y
21
Hewlett-Packard
H
C1
4/50 VL2
N
LPD-PC
10 units
22
Hewlett-Packard
H
C1
4/66/ VE
N
LPD-PC
14 units
23
Hewlett-Packard
H
C1
4/50 VL2 ,
N
LPD-PC
Model: CSR5987L Serial: Hl EDA01595
Type: Ci Ta :
24
Hewlett-Packard
H
C1
Vectra VE
N
LPD-PC
Model: Serial: US64458744 Type:
Ci Ta :46657
25
Hewlett-Packard
H
C1
5/100 VL4
Y
LPD-PC
Model: D3804B Serial: US63456557
T e:486 Ci Ta :46484
26
Hewlett-Packard
H
C1
5/100 VE3
Y
LPD-PC
9 units
27
IBM
H I
C1
JCPU,
IBM Model 55 SX
N
LPD-eemu
911 Dispatch -
rage!
master inventories Police "*City of Lansing Confidential*" 2/8/99
0. 0-
Police Y2K nventory
i
A�wx. N-V i
W-,ii DN SIN dvd escrippoW.,
28
Lotus
S
C1
Lotus 123
5
?
LPD-Adm
Upgrade to Lotus 97 (50 units @ $200) by
Aug.
29
Lotus
S
C1
Lotus 97
Y
LPD-Adm
30
Memotec
H
C1
IDM 556 D
Y
LPD-Jail
Part of the LEIN station Verbal Compliancy
31
Microsoft
s
C1
NT 4.0
5
Y
LPD-Adm
(50 Units @ $150)
32
Microsoft
S
C1
WIN 95
N
LPD-Adm,
Upgrade to NT4.x (50 units @ $150)
33
Microsoft
S
C1
WIN 3.1
3
N
LPD-Adm
Upgrade to NT4.x (50 units @ $150)
34
Motorola
H
C1
J-99
Portable Radios
HT1 000
Y
LPD-eemu
35
Motorola
H
C1
J-99
Portable Radios
XTS3000
Y
LPD-eemu
36
Motorola
H
C1
J-99
Portable Radios
HT600
Y
LPD-eemu
37
Motorola
H
C1
J-99
Portable Radios
MT1000
Y
LPD-eemu
38
Motorola
H
C1
J-99
IPortable Radios
GP300
Y
LPD-eemu
39
Motorola
H
C1
J-99
Portable Radios
STX
Y
LPD-eemu
40
Motorola
H
C1
'J-99
Portable Radios
Visar
Y
LPD-eemu
41
Motorola
H
-C1
Portable Radios
P200
Y
LPD-eemu
42
Motorola
H
C1
Base Stations
Quantro
Y
LPD-eemu
43
Motorola
H
C1
Base Stations
Quantar
Y
LPD-eemu
44
Novelle
S
C1
Netware
4
Y
LPD-Adm
45
Novelle
S
C1
GROUPWISE
4.01A
Y
I LPD-Adm
46
Printrack
S --C1
CAD
N
LPD-Adm
900,000
47
Quadtran
S
C1
Quad Tran
Y
Y
LPD-Jail
Soft ware program connected to the 54-A
District Court
48 a
Telephone Attendent
Sys. —
H/S*
C1
Automated Telephone Attendent
System
N
LPD-Com
1
Est. Replacement cost: $25,000
49
Toshiba
H
C1
J-99
VCR
KV7168A
Y
LPD-Jail
18 units
50
Trimax Controls, Inc.
H
C1.1
Power Sense mon itoring *system
815
Y
LPD-eemu
51
Unisys
H
C1
lAquanta DM
Y
LPD-Jail
Part of the LEIN station
52
Unk Company
H
C1
Unk Model
Y
LPD-Jail
Jail break alarms 2 total
53
Vicon
H
C1
J-99
VCRs
V4204QS
Y
LPD-Jail
total 4 (Number 1 through 11 were installed
by VIDCOM
54
Vicon
H
C1
J-99
VCRs
VPS 1300
Y
LPD-Jail
55
Vicon
�H
C1
J-99
VCRs
VC2820A
Y
LPD-Jail
total 23 units
56
Vicon
H
C1
J-99
VCRs
VPS 1344
Y
LPD-Jail
total 6 units
57:
Wordperfect
S
C1
WP 6.1
6.10
Y
LPD-Adm
Upgrade to WP 8.0 Count (50 units 0)
58
Hewlett Packard
H
C1
.3000 MPE Server
N
Needs OP Systems Upgrade - No Cost
59
Motorola
H
C1
Central Electronics Bank, Series
11 Plus
N
LPD-911
4th Floor of LPD Part of 911 CAD 'system
Backup to Dispatch
60
Ameritech
V
C1
Centrix Switch - B
?
Patti Trost check status
61
Motorola
S
C1
J-99
Radio svcs. SIW Run 4029
N -I—LPD-
emu
Will keep system; cosmetic problems only
62 IMotorola
C1
Radio svcs. SM Run 4098
N
Will keep system; cosmetic problems only
Paget
master inventories Police "City of Lansing Confidential" 2/8/99
Police Ake ntory
"U -14 %
�44 71 W-0 W,
lasd' Ranki,' oftwa -"-,y ' t remarclware.,3*
- ' ]iCoibp
1 11 0-
o6w, .1usu'll
',Sbnti Descillp P � , "I'll, i ��, ��' wi"I��d 4-pComments
63
IMotorola
C1
Radio svcs. S/W Run 4099
N
Will keep system; cosmetic problems only
64
Unk Company
S
C2
WSQ
?
LPD-Jail
Compression/Decompression Software; No
65
AST
H
C2
Laptop Computer - Model J30
Y
LPD-PC
(44 units) Lap -Top Computers in Patrol
66
Basic Time
JH
C2
CPU for Gun Registration LEIN
486
N
LPD-Rcds
To be replaced by Police Dept. in June 1999
,terminal
& $2500 cost
67
CADDX
H
C2
J-99
Ranger 8980 E Security control
Icenter
Y
LPD-P8U
Web site Okay
- alarm for PSU office
68
[Dataradio
H
C2
J-99
Base Looic Controller
BDLC-S3
Y
LPD-eemu
69
Dataradio
H
C2
Modem
MR96
Y
LPD-eemu
Various (counts?)
Property of Transportation Dept System
70
Duncan Industries
S
C2
J-99
Cashkey System
1.4
N
LPD-
used to load money on employees Free s/w
Budget
upgrade
71
Federal Signal
H
C2
UC-EMT, Control Unit
UC-EMT
?
LPD-eemu
(? Units)
72
Hitachi
H
C2
VHS Machine
VTF392A
?
LPD-SOD
Letter
73
Hewlett Packard
H
C2
J-99
Power Trust
Y
LPD-Jail
*
J '�u MH C111U IVIUU,311UL
system (# 44 thru 50 are part of the
I
Equipment and software property of
74
IBM
C2
PC/2 Model 55SX
N
LPD-
Transportation Dept. System used to load
Budget
money on employees Free S/W upgrade
LPD to bu new PC Upgrade $2,320
75
IBM
I
S
C2
OS/2
?
LPD-Jail
software for Identix system - Upgrading
I .
Now; No Y2K cost
76 1
Identix
S
C2
Touchprint 600
?
LPD-Jail
Printing software -Upgrading Now; No Y2K
cost
77
IIdentix
H
C2
Touchprint
N
LPD-Jail
Live scan finger printing system -Upgrading
Now; No Y2K cost $7,500
78 lIntoximeter
H
C2
J-99
Alco-sensor III - q/210L
?
LPD-Jail
PBTs (5 total units)
79 IMotorola
H
C2
J-99
Mobile Radios
Spectra
Y
LPD-eemu
(? Units)
80 JMotorola
H
C2
Mobile Radios
GM300
Y '—L—PD-eemu
(? Units)
81 1Motorola
H
C2
J-99
Mobile Radios
Maxtrac
?
LPD-eemu
(? Units)
82 IMotorola
H
C2
J-99
ITotal Area Coverage Receivers
Astro-Tac
Y
LPD-eemu
(? Units)
83
Motorola
H
C2
J-99
Mobile Radios
Radius
Y
LPD-eemu.(?
Units)
84
Motorola
H
C2
J-99
Mobile Radios
Syntor
Y
LPD-eemu
(? Units)
National Patent
85
lAnalytical
System
H
C2
J-99
BAC Datamaster
Y
LPD-Jail
Breathalyzer
86
NEC
H
C2
Oct. 98
CPU For Automated Fingerprint
486
N
LPD-Rcds
Model EWS 320A (4800/320 PX) - To be
Identification System (A.F.I.S.)
made compliant by MSP
87
Northern Telecom
H
C2
Telephone Equip; Precinct Wide,
?
LPD-SPrec
Patti Trost check status
I
Meridian Northstar Series
I
I Page3
master inventories Police "*City of Lansing Confidential" 2/8/99
Police Y2K Inventory
:. :,.. .... +;;.. , w,; �,. ,,,,....... ;. a .. < • '.� a .,", . t ., .., % _ r., .
.4 d•,Y2K„xm
., ., k,
� >,+..s.Jt � '�F( tt,.r.'N+,`{.
,. .!k}P,l pi:
.s.. �
..;t.4 ,n 1.�f.,j,:�..:.:.i � 1
:. a,'" L4+
k4. :;.,
.c£:,.:.-Ix}.',, ,�ts.�a�_.s.,as•.. .�. .ip:✓,::;,T
,1,d�.,
(.x,.;.,..xf.,«,.J.
-:.1-,.4�.,a:,.,�,,r. 9R...r?a�as;`�. sa'.��aS.
§p 'i�.°
.,R. :„...,.,. .r.:.c"
.fa' ts
...r. r.t.�°,
..,.,d,
". .q•,>
rn.:.
r.r
ik.. ....+.fi.ri"r:r:. uir.. _',_,.... j:a..iYa..$.ht
:�et'+?..
.:7t.�
..iih'.TE,..4,.`..
,a.}`.t.i,'.Sx#'«+
,?..a,,:.
4.>-<x:-...--�..fa..,
Yk.Na
»,, �r.
M.,..,:.,.
e-.a,
a..rs7i,d�
x.,.. ity@
x"a:,:u ',•
..7ah.�.}�.. .. ...l.._,. ,Gx.
w..� t ,S}.+,*
rs
�:..,i<....
A<+,.,':...;. dX-�st.`Y..
r.,,,..
w, ac.°
+i r +,
ww. y�a.'"::�.S
nc:..ix.,.,<
r....,•P,.rk, ^i.s"
11xxa;
, . d..r
A...
t
't°-. Av:'• :+. i
�:.�p...
R.te:f
.,rtr... �"..
:...:"...i.,:Yr.,..`
pp.�.
. la.�
�`�kjr
{i 3.rt°Y%�.'-.t..':sf�}�
A.t•t.
F�,is.x,•,.ix.a. -�.^
,,.e......r:.n+.
.�..
:. o... e yf
;9s
...Wt�.'�t
r�.•,:.x,. �t.>_.�
i:t&." :.xPg.. ral�
..w.,.+,.',.�;,........., ,..:.
";'v,r a:,� x
.�x.:.
�issggT��,,'i
.... . ,,.-.. ; CfS�t.., ;rM.'�}' n<�t5 t " . ;, n J' .µw#Yt�l.f.1,' S,
,a.a...,... .�#'�.',i<mo#.�-.ba'<•.rP.+
.. e,.M./.H..1.,.`E„.«:ef
�.o+..+.ey..F.,
;.. i
N....
p.,.:,..'.'•..„§.f.
o...g
.aa-
.;Lr.�.
aJw.
. ,.�xd�:..,k.;t'si.,..::,:ii.�
LY..". a
Com a7'v
NP- Se,nt.:a: Recvd� ro
88
Northern Telecom
H
C2
Telephone Closet, off of DB
?
LPD-SPrec
Patti Trost check status
Offices. I Meridian Seri
89
Panasonic
H
C2
Time Lapse VCR AG6720AP
?
LPD-SOD
Letter
90
Public Sector Products
S
C2
J-99
FIMS
Y
LPD-Jail
pa system connecting mug system an
photo system - Ur)orad*na Nos: No Y2K cost
91
Unk Company
H
C2
Unk
Y
LPD-Jail
Video arraignment system between the Jail
and 54A District Court
92.
H
C2
J-99
HVAC x 2
Y
LPD-SPrec
(2 units upon roof)
93
H
C2
Access door digital locks
Y
LPD-SPrec
built and maintained by Radio Lab
94
H
NC
Portable Breath Testers
Y
LPD
Count
N.Prec.
95
Unk Company
S
NC
IMJAM
Y
LPD-Jail
Computer connection between LPD Jail and
96
Cott Systems
S
NC
Property Barcode Tracking
Y
LPD-PSU
Currently not Utilized (12/8/1998) Evidence
Inventory System
Mana ement s/w
97
lCrestron Electronics
H
NC
J-99
Touch Screen
Y
LPD-eemu
Detention's responsibity
98
JESRI
S
NC
Arcview 1
3
Y
GIS Systems
99
Falcon
Fi
NC
Falcon Handheld Radar
?
LPD-Nprec
Count
100
Falcon
H
NC
Falcon Stationary Radar
?
LPD
Count
N.Prec.
101
Falcon
H
NC
Falcon Stationary Radar
?
LPD
Count
N.Prec.
102
Falcon
H
NC
Falcon Handheld Radar
?
LPD-
Count
N.Prec.
103
Genesis
H
NC
Genesis Handheld Radar
?
LPD
Count
N.Prec.
104
Genesis
H
NC
Genesis Stationary Radar
?
LPD
Count
N.Prec.
105
Intermec
H
NC
Hand Held Scanner
Y
LPD-PSU
106
Kustom Signals Inc.
H
NC
Radars -- mounted
?
LPD-SPrec
107
Kustom Signals Inc.
H
NC
Radars — hand held
?
LPD-SPrec
Count
108 ISharp
H
NC
Fax machine
FO-145
Y
LPD-eemu
109 lVeri
fone
H
NC
'250
?
LPD-Jail
Credit card receipt printer
110
Verifone
H
NC
Tranz 330
?
LPD-Jail
Credit card swipe machine
111
Vicon
H
NC
Vicono Genesys VCR, Model:
Y
LPD-SPrec
DB Interview Room - Monitor System
#GER1400A
Page4
master inventories Police "City of Lansing Confidential"* 2/8/99
• Police Anventory •
., I: Y. :,. .i Y -;. .y.. : n.3 • iV3 4. 3: . :"», ".. .. w' 04 " .Y.;'
• 4 �Fn i.�... . .. H m...•. r<.,2 .{.r:;.,. y'r..3.- . ;s .:..... 5`. ...:. t. .3 .. r _ 4° .. ..:, k. 1 `re .)t ry.�^ .J:`• ...E4:�:2. ,4..! Cl S.Y . �, K ,,�}
.,,F .:.^ e...11- i. { . ... ..."vt.: .. ..,. :.. .... a x. .... a. . 5 ..G; , ..,, a-. -:.s ...#. .,3 .. ", . 'ter` C . 6 7"'•i .4 r i,, k .•'C:• c.
�,..y. �2:r...k.
.. f: r......,� •'�f, , , .,... r^t .. rw . x .r .,:#.. �...,.,, ..,ta., �..,.. f ...,. ,< ,:..: . ;• #. .A',: b, . ,f..•,
-i�'5.: .L.... ..�:..„✓c .�_<: . a,.i, r'i'.t .`'�.
s ka +2J cr,, a,s: c, :: N, t ,� .. ti.„� ,. t� 3;s .'+ ,.:• {.
ua. Class , alnk Evid ,..., .< #, f ,
R �. ence.. : , SoftwareLHardware 3� #.�a= •, i, a.24 b, ,
,- ..n.. , ... . , . ry..., .c>.4 qy }•Gom liant 3 s,'...� . • �k ,r
Yy..},,... ..�.... .. ... Lr.:" 5Ma ".
.II✓'Ek'.ek. .i - -.?;, a: {{ - i3 :� * I _..'" .t: n. Y:';+,,.. �.��• t. < F i. ! ,L-xI: is s,i
. s,f .,,� r s , �` .' 7, -§ .:p :a 33 3 .t.r �3 .n' �L , 3 t' <,,cb
No..rCom alli .:Name y ,sf k ,. 2 :r
,, S/ ,., ., . ,.Sent Recvd, c3 D,escri tiOn>. 2.,.eVersion?. /NI?<De t. ^.n,,,:=�,tComments'r"'�t,'4Kr=
_.
112
S
NC
J-99
DataFlex DBMS
Y
Inventory System
Summary Data:2/2199
1. QA Factor: 2
2.. Total # of Items
112
3. # of Critical Items
93
- # compliant
52
- # noncompliant
28
-.# unknown
13
# of C 1
63
# of C2
30
4. # of Non -critical Item
19
- # compliant
9
- # noncompliant
0
- # unknown
10
Page5
master inventories Police "City of Lansing Confidential*" 2/8/99
•
•
r7 Public Services A. Y2K Inventory
R
-Y'l -
S ! � -Evidbn Corn
Cla, ,Evidence 'I.. Q' P
No. -N
�GompanV; am S HIV) S -S n Version (Y., N ommqn i
This program is not supported by C & CS; it is
FORTRAN 77; running on Unisys designed to distribute funds with regards to
1 Mainstem/Progra Cl S v4.2.1 N ENG equipment rentals
Wordperfect Suite 8 (11 copy/20
2
Corel
S
NC
X
licenses)
8.0
Y
ENG
Web site confirmation
123 Millennium (2 copies/1 8
3
Lotus
S_
NC
X
licenses)
9.0
Y
ENG
Web site confirmation
4
Microsoft
S_
NC
I X
Access 97 (12 copies)
Win32'
Y
ENG
Web site confirmation
5
Autodesk
S
NC
X
Autocad 14 (1 copy/3 licenses)
Y
ENG
. Web site confirmation
6
Hewlett-Packard
H
NC
C&CS
Vectra VL 5 P/133 (3 count)
Y
ENG
Per C&CS
Vectra VL P MMX200 M2500 MT
7
. Hewlett-Packard
H
NC
C&CS
(4 count)
Y
ENG
Per C&CS
Per C&C8
8
Hewlett-Packard
H
NC
C&CS
Vectra VL P11 266 M4000 (2 count)
Y
ENG
9
Hewlett-Packard
H
NC
C&CS
Vectra VL 8 PlI 350MHz (7 count)
Y
ENG
Per C&CS
10
Hewlett-Packard
H
NC
C&CS
VE 5/75 Series 2 (3 count)
Y
ENG
Per C&CS
11
Hewlett-Packard
H
NC
C&CS
JVL 5/200 Series 5 (3 count)
Y
ENG
Per C&CS
12
Microsoft
S
NC
X -]Windows
NT
4.0
Y
ENG
Web site confirmation; service pack installed
Web site confirmation; update downloaded
13
Novell
INetWare
I
S
NC
X
4.1 rev A
Y
ENG
11/16, patch to be installed before 1999
Pavement Management
I
Pavement Management System
14
Systems LTD.
S
NC
X
6/30/98 1
series 40
Y I
ENG
Confirm in writing
15
XP Software Inc.
S
NC I
X
ITP--SWMM32
5.2
.
Y I
ENG
Up fade to be installed
16
ESRI
S
NC
X JArcview
(1 copy)
3.0
Y I
ENG
Web site confirmation
17
Microsoft
S
NC
X I
Project (1 copy)
4.0
Y
ENG
Web site confirmation
18
Campbell Services Inc.
S
_NC
X
OnTime for Windows (1 copy)
1.54
N
ENG
Need to decide whether to upgrade or switch
19
Eagle Pointe Software
S
NC
X
Eagle Point 98
Y
ENG
Fax confirmation
20
SOKKIA
H
NC
X_
SET4E (electronic total station)
Y
ENG
Surveying Instrument —written confirmation
21
SOKKIA
Total Stationing Software used w/SOKKIA
S
NC
X
ProLINK
1.00
Y
ENG
SDR33 electronic field book
22
SOKKIA
H
NC
X
electronic field book used w/SET4E total
23,13orland
SDR33
4.24
1 Y
ENG
stationing surveying instrument
S
NC
X
dBase IV
2.0
Y
ENG
Pagel
master inventories Eng. "City . of Lansing Confidential" 2/3/99
Public Services - eT - Y2K lnvpntnry
0.
i
t tr-,Y .td i:.' $ r*J.. i .+k _:" _:. . .. .Y 4 _cX'T., •..,,'; 'l:'. fi 'b f:�y.
}! '4
�., �.:>r .iY's:': .z. ar aa', .:e•�::37e:. '7
,.: -. L.. A..'§ .,...,M , <, ;; .. ,.: ,, ....,...�.. 3. -„ .. .. ,.. .. .,• �.. ... ,, a ,. .'y. iX� P. a
_y,.... i , kzgt`.,; ,°}. n.- .:��' r�.,Y r, �. „� c . � 'v ' n v' ,..��v
R.•+: .2.,..i 'i.i. Air>„.. .Mxi. a.. :.it dti 'Lc.'+" Y ."` 'y3f:. ; 4 E .t.
.x. `p:';.•: is ;,. .,.a �ie S^8 �. ., , ., V. 1. �?:.i... t .. 1e+� f •.A'Y.
}w. Rank_ „Evi eh s M:.. Software/Ha�dware,, r }
,.:,_ C-ornllant €a� .:_,,
.. ... .. -.. y .e• .: w`+�y,g..w. r �- ,i,y�' hS .+. �. .., }>. l? .}.. '..} s-. Ski. F i }.,i#�'L•. �7 .7 .. a ... ..., ati:,:;
No ; C an Namert.<:.:�, S/H �,:. ><�x< Sent, R v �.:: >a�,;�, � .. ; ,; .i. � :� =�.r7.,
ec, d ... - Descrl tlon �.. -
.�.: � .<Verslon�
Summary Data:1125199
1. QA Factor: 1
2.. Total # of Items
23
3. # of Critical Items
1
- # compliant
p
- # noncompliant
1
- # unknown
p
#ofC1
1
# of C2
p
4. # of Non -critical Items
22
- # compliant
21
- # noncompliant
I
1
- # unknown
1
p
Paget
master inventories Eng. *"City of Lansing Confidential"* 2/3/99
• Public Services -% Y2K Inventory
.�'. .,� ♦ �it »+ •. .4 n • 4 ,2K s � ht , � •�' � ; � � .�f.. � .wAgA t'S n ti
c. .a� w'S:w w,y,. 'i e k r X; Y, . , • Yyt , s . ,p:,{A:
Class Rank :r'3.; _ �, .-r
-Evidence _., �
' ..a .• . t� ..:i. r•.:�: _ ..Software/Hardware'' , : . �. - ��.�, �.�:
. , ., .., , .: � . . > ; � , »;:;� p Com � � ��,.u��-. 4�� _ �
nt
No a.._ ., , .,:; :3 �.. ;,.. is _,:; _: r q�`
an Namew,,,,..,
.,.Com a =., .,. �.�,. Ar6
,aDescri tion A:,. :"',;:=Version /NI? De t:, �: »: f° -t� Cotnments,at.r�
this upto Y2K compliance. Cost range $12K-
1 Megatronics H/S Cl Dispencing Fuel Heads N O&M $24K
"Mainstem" program in Fortran 77 on City
In House Programmed
MF $40K incremental funding for cogitat
2
Software
S
C1
Equipment Rental Program
N
O&M
replacement
In House Programmed
3
Software
S
C1
ITrunkline Program
N
O&M
On City MF; see C&CS inventory
Manual overide is optional during a system
4
R.W, Mercer
H
C1
Veeder Root Fuel System PC
N
O&M
failure; cognitate replacement.
5
Delta Waste
S
C1
Delta Billing System
N
O&M
upgrade to $1000.
6
Fleettracker
S
C1
Service Garage Fleet Tracking Program
N
O&M
cognitive replacement
7
R.W, Mercer
S
C1
Manual overide is optional during a system
Veeder Root Fuel System - pumps
N
O&M
failure; cognitate replacement.
8
BWL (Motorola System)
H/S
C1
NA
Mobile, Hand Held and Base Station 800
Mghz R
Y
O&M
I Board of Water & Light
9
Catepillar
S
C1
Phn
Vehicles - On board systems
Y
O&M
10
General Motors
S
C1
Phn
Vehicles - On board systems
Y
O&M
11
V
C1
Gas Keys - Central and Service
Y
O&M
Service Gar. by 7/1/99
12
Detroit Salt
V
C1
hone
Salt Supplier
?
O&M
13
<Multiple>
V
C1
Phone
Parts Supplier
?
O&M
14
Dynamation Inc.
H
C2
Dec-98
Air Monitoring Testers - CGM929A
Y
O&M
15
DTN
H/S
C2
Dec-98
Satellite Weather Receiver System
Y
O&M
16
Micro Age
H
NC
Hewlett Packard VE 4/66
N
O&M
July memo from Liza Estlund-Olson
17
Micro Age
H
NC
Hewlett Packard VL'5/75 Series 3
N
O&M
July memo from Liza Estlund-Olson
18
Aston -Tate
S
NC
DBase (Qty. 6)
III +
N
O&M
19
Aston -Tate
S
NC
DBase (Qty. 4)
IV
N
O&M
In House Programmed
20
Software
S
NC
Complaints Program
N
O&M
Written in dBase (Version #)
In House Programmed
21
Software
S
NC
Utility Cuts Program
N
O&M
Written in dBase (Version #)
22
Microsoft Corp.
S
NC
Dos
6.0
N
O&M
23
Micro Age
H
NC
Compaq Prosignia 200
?
O&M
24
Micro Age
H
NC
Dell 486 P33
?
O&M
25
Micro Age
H
NC
Generic 33mhz (Qty. 2)
?
O&M
26
Micro Age
H
NC
Hewlett Packard VL 6/266 Series 7 (Qty. 4)
?
O&M
27
Micro Age
H
NC
Notebook 7600 Series (Qty. 2)
?
O&M
28
Adcor
H/S
NC
ICavanaugh&StablerAlarm
?
O&M
29
Centrex
H/S
NC
I
Multiple line phone system
?
O&M
30
Fairbanks
H/S
NC
Truck Scales
?
O&M
31
Kent Moore
H/S
NC
Service Garage Diagnostic Equipment - MPSI P
?
O&M
32 lQues
H/S'
NC
Sewer TV Equipment
?
O&M
Pagel
master inventories O+M "City of Lansing Confidential" 2/3/99
Public Services 1% Y2K Inventory
j
£ t c 8, t:�-�rx x 7 yf: y �:y'4' ;ft' '°(.!; Na•Y. . SG x .�ti'i �+ .f"f.�
itr^'.. .✓, � :l• �.... <i^ ..,,y . _,Ti �. � k4 -�d a.,..P v �'�`.1", .'t'Y:
!�
;.- ' ..t { •y;'« .. r. .x.:- ,. ;- �� yi , ¢t. : � ,}y f i; 2i> ..tu
•:+�,.' a..Cla
Class
.. , .<.tr. ss .RankEvitlence :. SoftwarelHarclu+tare Ilant, g `>
,+.. ,..,. ... �..., ' 5... ....,: %.. .. :�-i+. n ..,••r x#!fca: :.vt . .e sE. �7. a.•;.'x'G �.£'. t+... :°t,?'�'�"��F,.,,
... R ':.': , c.-" . ,. ., ri fdx, 'ta .i x :2 4 utt Ni;".
P'#i\'. ..,,e� ..::...... a-s.'. •'� .i;"$ Y$, 4 _ tCt"v ..t.AN"
,Com an ;_Name, S/H . Sent Recvd'. - r. ....Desch tion , , ,� ,54 , `".;�Vers�bn Y/NI? "FDe t..:.:..,, =
33 Carts Graph .Comments..
p S NC° Carts Graph Work Director (Qty. 2) ? O&M ~
34
Colorado Corp.
S
NC
Tape Backup for Windows 95 (Aty. 12)
?
O&M
35
CTC
S
NC
CTC Bridge for Windows (Qty. 10)
Y
O&M
36
Hayes
S
NC
Smart Com II
?
O&M
37
Ice Ten
S .
NC
Ice Ten (Qty. 2)
?
O&M
38
Lotus Corp.
S
NC
Lotus 1-2-3
3.1
Y
O&M
39
Lotus Corp.
S
NC
Lotus 1-2-3 (Qty. 8)
97
Y
O&M
40
Lotus Corp.
S
NC
Lotus 1-2-3 (Qty. 2)
2.3
N
O&M
41
Lotus Corp.
S
NC
Lotus 1-2-3 (Qty. 4)
5.0
Y
O&M
42
Lotus Corp.
S
NC
Lotus,1-2-3 (Qty. 4)
2.4
N
O&M
43
McAfee
S
NC
McAfee Virus Scan (Qty. 8)
?
O&M
44
Microsoft Corp.
S
NC
Access 97 (Qty. 7)
97
?
O&M
45
Microsoft Corp.
S
NC
JExcel (Qty. 2)
?
O&M
46
Microsoft Corp.
S
NC
Microsoft Office (Qty. 2)
?
O&M
47
Microsoft Corp.
S
NC
Windows (Qty. 5)
3.1
?
O&M
48'
Microsoft Corp.
S
NC
Windows 95 (Qty. 12)
?
O&M
49
Norton
S
NC
Norton Anti -Virus
?
O&M
50
Norton
S
NC
Norton Utilities
?
O&M
51
Novel
S
NC
Novel Network (Qty. 8)
?
O&M
52
Qiz Fax
S
NC
Qiz Fax (Qty. 2)
?
O&M
53
Quicklink
S
NC
Quicklink II Fax (Qty. 3)
?
O&M
54
Specmaster
S
NC
Specmaster (Qty. 2)
?
O&M
55
SSI
S
NC
jScan
System
?
O&M
56
SSI
S
NC
lWeather
System Wx-View (Qty. 2)
?
O&M
57
Voyager
S
NC
Netscape Navigator (Qty. 6)
3.01
?
O&M
58
Corel
S
NC
WordPerfect (Qty. 8)
8
Y
O&M
59
Corel
S
NC
WordPerfect (Qty.'3)
6.1
Y
O&M
60
Corel
S
NC
WordPerfect (Qty.6)
5.1
N
O&M
61
[unknown company name]
S
NC
Key Map (mapping software)
?
O&M
62
63
64 1
Federal Government -
NWS
Micro Age
Micro Age
H/S
H
H
NC
NC
NC.
Red Cedar - River Gauge
Hewlett Packard VL 5/133 Series 5 (Qty. 5)
Hewlett Packard VE 5/75 Series 2 Q .3
Y
Y
Y
O&M
O&M
O&M
Verbal.confirmation - Letter requested
July memo from Liza Estlund-Olson
July memo from Liza Estlund-Olson
Page2
master inventories O+M "City of Lansing Confidential" 2/3/99
• Public Services - r
� Y2K Inventory
• .r, x`a"�. s`�i l.R : Tj ,. ., C r. 'i' .. 'v r.:" ..:. -:.
.;r
..� -. s,. t.,1 ..., •,y*'Y ,
r. .:.�. �(� d..:• ........ ..... ..: .....,?, ..,: .� .. - ..:.. . h.y'.•e+..,, _. .., :S ,!t_ 'Y •t 't Y... .� `3d 'tKR:Y�:..J.., f:
t. ,�<.
R.. a w.. L .:l . 4r v.•• A 5 t ♦ rt.1Y'•
.,;,. ,Classr`Rainki .Eviden a• f. a :, , �• �. c Softwar,/ _�
... . � .. «.� .. = � �aa..a . i, .. ...... v{':: w , ,:,>, a Hardware,: i s�: g Com` liana: ,T, t�: � � :�� -_ ..w ... } t..• ..,r, A. .. '.::3:a :. .e,4 .SCr 5,3. t. r.,. �; 1'..r "l:lr... a e�Y .�" k 3nY % tix .#9t3`,. A ..i..t #
F.... ..<.s- :f .,.._ Yd x�.:,,,<, _,..;.. ,...,�. .. .�..} .,. -.,: a t } '. r.x i', ya::. ..� ik S - :i _. �. t` .ti. � a7R � i; Jfa,�f.�^.`���t�
.e. :,t x .�1...�1y 5.,5., ..,:.. .. J .a,.d,...w, :, ., ..- •., S, i•tiR '.S:t{* S _: ;3 ,..t.'S` i 1...hY <. et f:.E 41 ':�"�
No .Com n Name, ;..,,.4 . S/HN < , ;..Sent: Recvd Vers�ori IN!? De t , ,� a ; •� '; t'Comrtients fi ' _ , a i "FIRMA.,
Summary Data: 1/25/99
1. QA Factor: 2
2.. Total # of Items
64
3. # of Critical Items
15
- # compliant
6
- # noncompliant
7
- # unknown
2
# of C1
13
# of C2
2
4. # of Non -critical Items
49
- # compliant
9
- # noncompliant
10
- # unknown
30
Page3
master inventories O+M "City of Lansing Confidential" 2/3/99
Public Services - Trans. Y2K Inventory
f.l � '.'b. i x i.. F.. Jt;..;f i` _ .i.�" e,Y," nY; L :ems. .•aE. � �.�;:. a(41 :. '.i aY.
Y
w. _. ,. :: y;., ..::. .'q. ..i-. ,:t;.� 'u ..' ".Srt `.�� #': � ii 'r'!aI .'.t. .t. .>fi �::(+t•�"`Sy"
>' 1. s.::... 1. 6.» ,.. 1 .: .'. ..•r:. .P4 - . . 4�i l....t .R.5&,R.:
Y
4l!+♦'.S^,.�
'}
e:F:
ICf,'i.F
_ ..,t.. 1z .�:'t} ..,
�s;«,Yx}.,.:.:;:tC�fi. .p
'i�i3 c,,i.l.r•.at''`[.s`,sii!':.fif ft....
Yank��vtdenlint,�.,Rr'�"i:"y7A�{ ."'^.MnL.,'s§.4YS'..i.."R. ,�1F. ..f44:ar�
•sdi.t a5._ns.e':.. ^;= x...:,..t,,',,.,s...F.:._.cxh...
..A.�4' 4CS.!.t:aH.+,.s
.%:y'-.�`,
�,..:k.:;; . ...^..,... •5: aL£�R"�',n.h,.
.s",<GA..y�.•:.R.;.
3t,R«..',-
[.L.♦,7x. R»'..t..3_:.'.,i,,{{,:i4°" .... ,.r. '. :T
..3.e:Y.'�'�
€........'.
r..st.,='i�qy.�
j" .a .., a. `.#.'. ...,d......., a.#a}1pY'rt9 a H, f i
.i. ,:,.. ,., 1e. .ni..,trt:,,,.:
,i::s1.,,
ia .c.v.....,,....d... k..
..'Y a YS^:.:..
#.
, ..ks.,iG.�u:<,
�,
-.aL'{Y,'i
..h..+R.
,._...., .L. ..R...s:. :',...:..�. ..., _r 1$'`-'..,i1. .,::f:#., ,1 ,'fj
h.�
°= So .NaN=Com
;6.
a4k..
an mt R.e.
SommenDscrtion..hVersiopn Y/N7 ,De t` ;
r
Mgt
Version(DOS) 4.70 CFS, 4.60 Al
1
Computer & Comm. Svcs.
H
C1
CTC Bridge (Terminal Emulator)
Y
Svcs
Version WIN 2.02
SCAN Facility Management
System Upgrade by 6/30/98 No Y2K
2
Traffic & Safety Cntrl Sys
V
C1
N/A
9/29/97
System
N
Trans
expenses
Federal APD Posting Reader (Vip
System Upgrade by 6/30/98 No Y2K
3
Traffic & Safety Cntrl Sys
H
C1
12/21/.98
12/28/98
System)
N
Trans
expenses
System Upgrade by 6/30/98 No Y2K
4
Traffic & Safety Cntrl Sys
H
C1
12/22/98
9/29/97
SCANS stem Port Controllers
N
Trans
expenses
Passport Plus & Value Pass Permit
System Upgrade by 6/30/98 No Y2K
5
Traffic & Safety Cntrl Sys
H
C1
N/A
9/27/98
Card Readers & Cards
N
Trans
expenses
6
ITraffic & Safety Cntrl Sys
H
C1
7/6/98
N/A
PC COL ID #45537 (Scan System)
?
Trans
Testing incomplete No Y2K exp.
Mainframe - COMMS/GEMCOS
Use exist funds for new DMS system
7
Computer & Comm. Svcs.
S
C1
N/A
7/22/98
Parking Ticket System
N
Trans
$150-200,000
Michigan Department of
Secretary of State License Plate
System upgrade by 4/1/99 No Y2K
8
State
S
C1
12/29/98
System
N
Trans
expenses
9
Computer & Comm. Svcs.
H
C1
7/6/98
12/22/98
PC 191 IBM PS/2 Model 55 SX
Y
Trans
Manual rollover
PC ??? COL ID #????? IMTEC
10
Traffic & Safety Cntrl Sys
H
C1
7/6/98
N/A
12/286SP (Dynacount)
?
Trans
Testing incomplete No Y2K expenses
CashKeys and CashKey Software
11
Duncan Industries
V
C1
N/A
12/21/98
(Incl. LPD)
Y
Trans
12
Traffic & Safety Cntrl Sys
V
C1
N/A
9/29/97
G-89 & G-90 Barrier Parking Ramp
Y
Trans
DYNACOUNT V Facility
13
Traffic & Safety Cntrl Sys
V
C1
N/A
9/29/97
Management System
Y
Trans
Compaq Deskpro DP 2000 (Five
14
Computer & Comm. Svcs.
H •
C1
7/6/98
12/16/98
Units)
Y
Trans
Hewlett-Packard VL 5/133 Series 4
15
Computer & Comm. Svcs.
H
C1
N/A
6/8/98
(Six Units)
Y
Trans
& Comm. Svcs.
H
C1
N/A
6/8/98
PC 373 Hewlett-Packard VL5/100
Y
Trans
Hewlett-Packard VL 5/166 Series 4
HComputer
Computer & Comm. Svcs.
H
C1
N/A
6/8/98
(Two Units)
Y
Trans
Hewlett-Packard VL 5/200 Series 5
Computer & Comm. Svcs.
H
C1
N/A
6/8/98
(Three Units)
Y
Trans
1
Duncan Eagle 2000/CR Parking
19
Duncan Industries
H
C1
N/A
12/21/98
Meters
Y
Trans
Husky DDTII Handheld Parking
20
Duncan Industries
H
C1
N/A
12/21/98
Meter Interface Unit
Y
Trans
Duncan Management
Husky Handheld Ticket Processor
21
Solutions (DMS)
H
C1
N/A
12/30/98
& Printer
Y
Trans
Motorola, Inc./ Board of
112/29/98
Mobile & Hand -Held Two-way
B.W.&L. completed testing of system -
22
Water & Light
H
C1
N/A
Radios & Central System
Y
Trans
no issues
Pagel
master inventories Trans. *"City of Lansing Confidential" 2/3/99
Public Services - Travis. Y2K Inventory
n, .'4 ;._ .e.^: .w...E' ._'."- z : :. ..., . fi«: :: 4 t+ `# r:Rk. C < '4.: ;..., r'ti: .•C s' !: t°15 r'R.. }ci S,,..
' a<r ,• •..... ,. ... Y° 1',w . .. .':' .. .< :.+ +A.. .i 9"t, t�'�.*,;` ..�.+; M� 4f�,y fi :7 � CC. ,a,tlj
.. .: E. . .. .,': �:•• .: .: H S .,. .�,t. z :�...: ., .;. .;•. a'r.. ,l� :,.�" -C YZK 5 .nA�;:• n .a,lc � ssa r. as-z
+.t}
<..:£ .».,..o..•. ._'.' <:;. ;j'r.:'. ,....- s¢;-. • ..k?'rE^,R;#�
... ... i. .. .tY:. •''� r" •.i a:L 'Q.
.f: +. i :7'§. '•Fi4..' > k.," '{}t`, .y,�a- ..y. i• a.Y. .:.`3:'< k.+. F94
.:; `d ?.:, ,. c :�.. !,; .1_A..
a6k.-Evidence r
7 z 5 t•:e•s5r� y
Compliiant.�
.ihGiei'i r..
a..,;Clati.3 � �.; ,Software/Hardware. :.� :� ,;,;.x,�,+,>)�.,.
9,..,........+.; .. ... .-.v .:'.c .r, z. � Y '..y ' ; k ,�;,;« R^f '�' ...iL :SCr.� tA' 'S r-, r y, ..`7::P.:.�+:3•, yea ? .::
, ... ',. ,. .•.:... ... ..6.. .. «... t+t .. .YH ... ..t ..»,. +,a, •. t.-. r....,. ... .,
+A.ur..T'$`TS
a�y.:l.r.o t1,,±': {. :.:1.. 7.
No ; Com an tiNarrme ;. , S/H . ->•_ . „,-,w S_ ent : Recvd , , Desc�i tion;
_..
Verifone Credit Card Reader &
23
Telecom Business Services
H
C1
N/A
12/28/98
Printer
Y
Trans
Amano TF-5030 & TM-710 Fee
24
Traffic & Safety Cntrl Sys
H
C1
N/A
9/27/98
Computers
Y
Trans
25
Traffic & Safety Cntrl Sys
H
C1
N/A
12/28/98
Samsung Fee Computers
Y
Trans
i
TD-249 Hourly Parking "Ticket
26
Traffic & Safety Cntrl Sys
H
C1
N/A
9/27/98
Spitter" machines
Y
Trans
27
Computer & Comm. Svcs.
S
C1
N/A
12/16/98
Corel Office Professional
7 & 8
Y
Trans
Duncan Management
Husky Handheld Ticket Writer
j 28
Solutions (DMS)
S
C1
N/A
12/30/98
Software
Y
Trans
j
Duncan Management
Integrator 2000 Enforcement
29
Solutions (DMS)
S
C1
N/A
12/30/98
Software (Base Unit)
Y
Trans
30
Unisys
H
• C1
Mainframe terminals
?
CCS
(4)
Quickcard Readers - L.C.C.
LCC expense and responsibility No Y2K
j 31
Lansing Community College
H
C2
12/22/98
1/11/99
Students
Y
Trans
expenses
Traffic Signal Software MARC
32
Carrier & Gable
S
C2
N/A
3/25/98
System
3.12g
N
Trans
Will Upgrade by 4/1/99 No Y2K expenses
Use exist funds for $200 s/w upgrade -
33
Duncan Industries
S
C2
N/A
12/21/98
METERTRAX Software
3.01
N
Trans
No Y2K expenses
34
Carrier & Gable
S
C2
12/22/98
PEEK TDP Traffic Count Software
3.20
?
Trans
Waiting for Vendor Response
Automated Clearing House System
Our software OK; Comerica to be
35
Comerica
V
C2
12/30/98
1/11/99
(Payments In & Out)
N
Trans
compliant 4/1/99
Eagle Field Calibration Program
36
Duncan Industries
H
C2
N/A
12/21/98
(Parkin Meters)
Y
Trans
I
Advanced Digital Cutting
Traffic Sign Cutting Machine &
37
Systems
S
C2
12/22/98
1/5/99
Software
Y
Trans
38
Autodesk, Inc.
S
C2
N/A
12/18/98
AutoCAD for Windows
13
Y
Trans
39
CarteGraph Inc.
S
C2
12/22/98
1/5/99
CarteGraph Sign Inventory
Y
Trans
i 40
Computer & Comm. Svcs.
S
C2
N/A
12/23/98
Lotus 1-2-3 for Windows 3.1
5
Y
Trans
41
Computer & Comm. Svcs.
S
C2
N/A
12/18/98
dBASE
3 & 4
Y
Trans
42
Computer & Comm. Svcs.
S
C2
N/A
12/23/98
QuickBooks
5
Y
Trans
43
Computer & Comm. Svcs.
S
C2
N/A
12/18/98
Paradox
7
Y
Trans
Mgt
44
Computer & Comm. Svcs.
S
NC
VOYAGER Internet Access
?
Svcs
$5,000 for chip upgrade & installation -
45
Carrier & Gable
H
NC
N/A
3/25/98
Eagle Traffic Signal Controllers
Various
N
I Trans
No Y2K expenses
COL ID # 46428 Toshiba Satellite
A free system modification must be
46
Carrier & Gable
H
NC
7/6/98
12/28/98
105CS Laptop
N
Trans
made by 4/1/99
47
Bather, Belrose & Bo•e
S
NC
N/A
I N/A
ISIGNS - Old DOS -Based Software
N
Trans
Archival purposes only
Page2
master inventories Trans, "City of Lansing Confidential" '2/3/99
•
•
Public Services - Tts. Y2K Inventory
%
-Sz6
F�1q�h
.
, "`'
N 0npan OCdVersonY1N1?Dep
i'.R"' ,,Comments.
Mainframe - Traffic Accident
48
Computer & Comm. Svcs.
S
NC
N/A
7/22/98
Database
N
Trans
Estimate $10,000 cost for new system
49
Computer & Comm. Svcs.
H
NC
7/6/98
N/A
PC 149 IBM PS/2 Model 55 SX
Y
Trans
Manual rollover
50
Computer & Comm. Svcs.
H
NC
7/6/98
N/A
PC 065 IMTEC 12/286SP
N
Trans
System scheduled for routine
PC 190 IBM PS/2 Model 55 SX
Testing Imcomplete; Manual rollover
51
Computer & Comm. Svcs.
H
NC
'7/6/98
12/22/98
(Permit Info - Counter)
Y
Trans
needed
Security Keypad — C&CS Essex-
52
The locksmith*
H
NC
N/A
1/19/99
Tec
KE-1 50
?
Trans
Old system. Comp defunt, should be OK
53
* —
H
NC
Signature Stamps
?
Trans
54
Cincinnati
H
NC
N/A
N/A
Time Clocks
Y
Trans
Does not use dates
55
Carrier & Gable
H
NC
12/22/98
K7/6/98
ADR-1000 Peek Traffic Counters
?
Trans
56
Computer & Comm. Svcs.
H
NC
N/A
PC 228 NEC PowerMate 433es
Y
Trans
Manual rollover
IMC - Jamar Turning Movement
Using exist. Funds for routine
57
IMC - Jamar
H
NC
.12/22/98
1/19/99
Manual Counters
Y
Trans
replacement
58
The Polack Corporation
H
NC
I N/A
1/11/99
Xerox Telecopier 7021 Fax
N
Trans
Date will be incorrect 1/100-3/1 /00 then
59
Carrier & Gable
S
NC
112/22/98
261 Traffic Count software
3.80
?
Trans
Archival purposes only
60
Computer & Comm. Svcs.
S
NC
Quick Basic printer drivers
?
Trans
IMC - Jamar (Manual Count Board
Using exist. Funds for routine no Y2K
61
IMC - Jamar
S
NC
12/22/98
1/19/99
Software)
1.11E
N
Trans
replacement
COL ID # 46624 Sharp PC-9020
62
Carrier & Gable
H
NC
7/6/98
12/28/98
Laptop
Y
Trans
PC Anywhere Computer
63
Computer & Comm. Svcs.
S
NC
N/A
12/23/98
Communication Software
8
Y
Trans
64
Computer & Comm. Svcs.
S
NC
N/A
12/16/98
Microsoft Access 97 "
N/A
Y
Trans
65
McTrans Center - Univ of FL
S
NC
N/A
12/22/98
SYNCFlR_O Traffic Signal Software
3.20
Y
Trans
TRANSYT 7F Traffic Signal
66
McTrans Center - Univ of FL
S
NC
N/A
-12/22/98
Software
7.20
Y
Trans
67
McTrans Center - Univ of FL
S
NC
N/A
12/22798
CORSIM Traffic Signal Software
4.20
Y
Trans
HCM - Cinema Traffic Signal
68
McTrans Center - Univ of FL
S
NC
N/A
12/22/98
Software
3.00
Y
Trans
69
McTrans Center - Univ of FL
S
NC
N/A
12/22/98
PASSER IV Traffic Signal Software
2.20
Y
Trans
.70 1
McTrans Center - Univ of FL
I S
NC
N/A
112/22/98
HCS Software _=.2.1f
Y
Trans
Page3
master inventories Trans. "City of Lansing Confidential" 2/3/99
Public Services - Trans. Y2K Inventory
V 4%
dW' , -
MClasswan/Hkia-OM011anRiete
N ,Coin an Sent, I i"WiNOV p�
on(
s riptib ept."
Summary Data:1/25199
1. QA Factor: 1
2.. Total # of Items
70
3. # of Critical Items
43
- # compliant
30
- # noncompliant
9
# unknown
4
#of C1
30
# of C2
13
4. # of Non -critical Items
27
- # compliant
14
# noncompliant
7
- # unknown
6
Page4
master inventories Trans. "City of Lansing Confidential" 2/3/99
• Public Services - Wastoater Y2K Inventor
y
40
a..k r a%:`3 . y k., .e yt" J➢�'�+:
... .... z •' „. •ar'sx. <,' x. -' :,... •.::. c R .,:>.:.°: , `., • . .: ..: ..... ..... ,a , ;., �3 :;h. .; rs a �,1;i . "r s� �{ ,�, c �F, ,�;. t ...: ....-:,:.:: ..c ..<.8' '•k. t"R cY. ;`e.. ,.Q:5'. �,:.nl x.. fat, .. .r. H.�. Y,r�?�"' ..:2:!• i a •,: RF,,��,, S"7i••
� c..N ... .....nr�. ` k t .. ys: t 's.
Y�l 5:%. "t..
.:i • 't....^,x
G ::.. ,.... �,. ,., ui S ..'_ :!e i,.i x.. ,..
x .: r.C:..3 to ;. , a:s ..> � "•., ;4 .;,-. +. . - r. ... ,:.: . ,.> .., ,. :` .,%ems.. c$ ��^c r i .s ;+,-
} �!:hi s• r^` i. �. a5 .e+, y4.:. Sa. s re a.t*' .$' r� ,� w 'ij, Y.i t : t r, t^,. ..s,,, r;,.,k•
� mpliant • • �., � �-
„; � ,s, 5 .,• •�_
. 99 % „C ,.�f� ..� t '.a.
,x< ,; .: ;� .-:.:,• ,. , ,.. ,,�. � t.Software/Hardware ,� �.,. t,F �• r=:�N
��. %.. ."=a n-,. , •,. , . .: -.: 5,. :-syt. ;t l �,+�.§ C M',y�, •tk f;xO i. .F:'t _ :.•�a _
-
• '.�:' :. •s.. :.. ,1`$ .`n itch,• '� q J.,`i., id : f % 'F,+...Z +f '`�k( �.,., ..5.
S/HN YINl7 De t
.a''..'n .. 4v%' t, , �e.�5 �. u,.Cornmbnts, _.
No; �_;Com an Name;;::::� < =;:Sent Recvd��=.:�.� •.. . > Desc.n -tron. •5,. �..�>t.Version.,.
1
Allen-Bradley
H
C1
3
PLC5 Programmable Controller
Y
WW
SLC 500 Programmable Controller
2
Allen-Bradley
H
C1
3
(12)
Y
WW
Front end processor for EPA SWMM
•3
Custom
S
C1
model.
Y
WW
When run from a DOS 6.22 platform.
4
Dell Computer Corp oration
H
C1
10 IXPSP90D
(1)
Y
WW
5
Isco, Inc. Environmental Div.
H
C1
15 lRain
Data Logger (3)
Y
WW
6
Isco, Inc. Environmental Div.
H
C1
Y
15
.Sampler
Y
WW
7
Isco, Inc. Environmental Div.
S
C1
15 ISamplink
(1)
1.0
Y
WW
Maximum year 2017 at current time
8
Isco, Inc. Environmental Div.
S
C1
15
6741-.Rain Gauge (2)
3.7a
Y
WW
9
Microsoft Corporation
S
C1
8
Windows 3.11 (1)
Y
WW
Will obtain patch from Microsoft, no cost
digit year fields; max year is 2020 at this
10
Microsoft Corporation
S
C1
8,
MS-DOS (1)
6.22
Y
WW
time
•
digit year fields, max year is 2020 at this
11
Microsoft Corporation
S
C1
8
lWindows NT (2)
4.0
Y
WW
time
12
NEC
H
C1
11
Versa 6230 (2)
Y
WW
13
Rockwell Software Inc.
S
C1
9
RSLo ix 500 (2)
2.10.12
Y
WW
14
Rockwell Software Inc.
S
C1
1
RSLinx Lite (4)
1.70.62
Y
WW
15
Rockwell Software Inc.
S
C1
9
RSLo ix 5 (2)
3.02.00
Y
WW
Testing indicates it is compliant when set
16
TIE Communications
H
C1
N
Key Station Unit (1)
Y
WW
manually
problems when run on a DOS 6.22
17
U.S. Env. Prot. Agency
S
C1
Stormwater Management Model
4.05
Y
WW
platform.
Upgrade and patch required, to be
18
Wonderware Corporation
S
C1
Y
InTouch Development System (1)
5.Ob
N
WW
completed by 4/1/99.
Upgrade and patch required, to be
19
Wonderware Corporation
S
C1
Y
InTouch Development System (1)
5.0
N
WW
completed by 4/1/99.
Waste Water Treatment Plant admin
20
Dover Elevator Co.
H
C2
20
Hydraulic Passenger- 3 total
?
WW
building
Rate Model Program for Sewage
Will upgrade program to Lotus,97 before
21
Black & Veatch
S
C2
Y
N
Rates run in Lotus 123 v2.4
N
WW
2000 $18,000
digit year fields, max year is 2020 at this
22
Corel Corporation
S
C2
2
WordPerfect Suite (16)
7.0
Y
WW
time
Personnel Management System
Will be moved to another platform (Lotus
23
Custom
S
C2
1(dBase IV)
?
WW
Approach ?)
Digital Equipment
lPrioris
24
Corporation
H
C2
13
XL Server 590 (1)
Y
WW
Pagel
master inventories WW ***City of Lansing Confidential** 2/3/99
•
Public Services - Wasteetater
Y2K Inventory
•
a {- ' 8 .zF :i x „".. '. ,/ ,.. .d •,: ...9 :'.:�., •A ,8 .;"1 .F. :ik ....u' d
a3.'"i '. r. s $. K ..,}v •i f '.r.i
Y2K,
,�.., .
=.t= • , r.�, Classf:Rank':Evidence £, Software/Hariware° - . Com ' lii in`t
h.2,^zi. .ac x?i!i-,'". a.. `s. ac. :f`' ;i;;' >
No. :C m` an' Name: S/HN, Sent Recvdr Descri tion Y/NI? i
aay d: R > .... ersibn;
,. ..:; � olrnments
V _De t. �x=
Compliance dependent on production date,
some models require a BIOS upgrade from
25
Hewlett-Packard
H
C2
21
Vectra VL4 5/166 (6)
Y
WW
HP, no cost
Compliance dependent on production date,
some models require a BIOS upgrade from
26
Hewlett-Packard
H
C2
21
Vectra VL4 5/100 (6)
Y
WW
HP, no cost
OS/2 is in use in the laboratory for
controlling the Varian AA-800, patch
27
IBM Corporation
S
C2
5
OS/2 Warp (2)
3.0
N
WW
available to comp)
28
Inprise Corporation
S
C2
4
dBase IV (8)
2.0
Y
WW
29
Lotus Development Corp.
S
C2
22
123 (7)
2.4
N
WW
30
ILotus Development Corp.
S
C2
7
SmartSuite 97 (7)
Y
WW
311
Microsoft Corporation
S
C2
8
Windows 95 (16)
4.00.950
Y
WW
Will obtain patch from Microsoft, no cost
Will get Netware 3.12 patch at no cost from
32
Novell Inc.
S
C2
19
Netware (1)
3.12
N
WW
Novell.
ISpectrAA-800
Switch to Win NT based system. Approx.
33
Varian Associates Inc.
S
C2
Y
(1)
3.02
N
WW
cost $500.00
34
Kerscher Elevator
H
NC
Hydraulic
?
WW
Waste Water Treatment Plant
35
Otis Elevator Co.
H
NC
Hydraulic Freight Elevator-1.total
?
WW
Waste Water Treatment Plant
36
Otis Elevator Co.
H
NC
Freight Elevator -1 total
?
WW
Waste Water Treatment.Plant
37 ISedgewick
Manufacturing
H
NC
Sed ewick Dumbwater - 1 total
?
WW
Waste Water Treatment Plant
38
Unknown
H
NC
Manlift - 1
?
WW
Fayette Ave. pump station
39
Unknown
H
NC
Manlift - 1
?
WW
E. Jolly Rd. pump station
40
Unknown
H
NC
Manlift -1
?
WW
W. Jolly Rd. pump station
41.
Unknown
H
NC
Manlift - 1
?
WW
Riversed a pump station
42
Unknown
H
NC
Manlift - 1
?
WW
Tecumseh River dr. pump station
43 lUnknown
H
NC
Manlift - 1
?
WW
Willard St. pump station
44 lUnknown
H
NC
Manlift -1
?
WW
Wise Road um
45 JAdvanced
Logic Research
H
NC
I N
N
SD 4/25S (3)
Y
WW
Manually
This software has been replaced by a Y2K
compliant product but still retains limited
46
Allen-Bradley
S
NC
Y
6200 PLC5 Online/Offline (1)
5.01
N
WW
usefulness.
This software has been replaced by a Y2K
JAIIen-BradleyS
Advanced Programming Software
compliant product but still retains limited
47
NC
Y
(1)
5.01
N
WW
usefulness.
Replaced with new product that is Y2K
48
lAutodesk
AIIMax Professional Solutionsl
S
NC
N
N
Maintenance Management (1)
5.2
N
I
WW
compliant $1300
49
I S
NC
6
jAutoCad (1)
1 13c4a
Y
IWW1
. Page2
master inventories WW 'City of Lansing Confidential" 2/3/99
Public Services - Wastes Y2K Inventory
0
A j-y
�,6
?7iv�,, v i
oClass FanftWar1H4iCi1Z
"
lV-lnp 4
i-_. 'J' i
Nl-`�ZN ohpanyName
Description -VesidW(YINi?)`DComments
496if ,
Testing indicates it will display an incorrect
'(1)
day of week, being replaced with SCADA
50
Bailey Controls
H
NC
Y
N
Network 90
N
WW
Project. Non -critical for daily operations.
All Bailey 1090 terminals are nonfunctional,
1090 Process Management Sys.
will be eliminated in SCADA Project. Non-
51
Bailey Controls
H
NC
Y
N
(1)
N
WW
critical for daily operations.
52
Caere Corporation
S
NC
17
OmniPage Limited Edition OCR
4.0
?
WW
Will not be tested by manufacturer.
53
Corel Corporation
S
NC
2
CorelDraw (1)
6.0
N
WW
Will not be tested by manufacturer.
54
Corel Corporation
S
NC
2
Photo -Paint (1)
5.0
N
WW
Will not be tested by manufacturer.
Digital Equipment
55
Corporation
H
NC
14
HiNote Ultra CT 475 (1)
Y
WW
Digital Equipment
56
Corporation
H
NC
N
N
MicroVAX 11 (1)
Y
WW
Will be replaced by the SCADA Project.
Version no longer supported, is manually
Digital Equipment
compliant, will be removed from service
57
Corporation
S
NC
Y
VAX/VMS (1)
5.4
Y
WW
with SCADA
Hamar Laser Instruments
58
Inc.
S
NC
N
Laser Alignment Software (1)
Y
WW
No date issue
All equipment currently in use is planned to
be removed from service prior to
59
IBM Corporation
H
NC
Y
Various PC models
N
December, 1999.
60
Inprise Corporation
S
NC
4
dBase 3+ (2)
Y
_WW
WW
Not used .
Reports fail if time interval spans 2000.
61
Isco, Inc. Environmental Div.
S
NC
15
Flowlink (1)
3.07
N
WW
ISCO will not make compliant, will replace.
Reporting and Monitoring W/WW
used into 2000, package to be replaced in
62
Macola Inc.
S
NC
N
(1)
4.03
N
I WW
1999
Not used, part of a package, will not be
63
Macola Inc.
S
NC
N
Biosolids Management (1)
4.03
N
WW
used into 2000, package to be replaced in
Not used, part of a package, will not be
used into 2000, package to be replaced in
64.Macola
Inc.
S
NC
N
Industrial Pollutant Monitoring (1)
4.03
N
WW
1999
1
Visual Basic Professional Edition
digit year fields, max year is 2020at this
65
Microsoft Corporation
S
NC
8
(1)
4.0
Y
WW
time
66
Microsoft Corporation
S
NC
8
Excel (1)
5.0
Y
WW
67
Microsoft Corporation
S
NC
8
MS-DOS (1)
5.0
N
WW
Need to upgrade to 6.22 or eliminate
68
NEC
H
NC
I
N
1433ES (1)
Y
WW
Manually
69
NEC
H
NC
11
Versa 4230 (2)
Y
WW
70
Network Associates Inc.
S
NC
18
McAfee VirusScan (1)
2.0.7
1 N
WW
VV%VW
Will upgrade *$100.00
=71Network
Associates Inc.
S
18
McAfee NetShield 25 user(1)I
N
lWill upgrade *$600.00
Page3
master inventories WW ***City of Lansing Confidentiall" 2/3/99
•Public Services - Wasitater Y2K Inventory
Z
-Z�
as� Rank.! 46-6 irehia'rdwaii--, lani
K'Evidence
Nan4 ��Iyl.
ornpany j W 6
e
"(SI i�.i��Sdnt',Riadvl -,"DOscriptioh1c, V n Ni?)'DeOU `3:!C.
72
lNovell Inc.
S
NC
19
Netware Connect (1)
2.0
Y
WW
73
IRicoh Corporation
H
NC
12
FAX3000L (1)
N
WW
Will require a manual clock set after any
power down.
74
Rockwell Software Inc.
—S
NC
Y
A.I. Series PLC 500 (1)
8.04
N
WW
This software has been replaced by a Y2K
compliant product but still retains limited
usefulness.
75
Schlage Electronics
H
NC
N
Access Control System (1)
Y
WW
Manually
76
ISymantec Corporation
S
NC
16
Norton PCAnywhere for Windows
(2)
2.0
N
WW
Requires upgrade *$600.00
77
Symantec Corporation
S
NC
Y
Norton PCAnywhere for DOS (1)
N
WW
Not used
78
Unknown
H
NC
N
Laser Alignment System Notebook
, (1)
Y
WW
Manually
79
XP Software
S
NC
Y
IXP-SWMM32 (1)
5.2
Y
WW
Summary Data: 1/29/99
1. QA Factor: 1
2.. Total # of Items
79
3. # of Critical Items
33
- # compliant
24
- # noncompliant
7
- # unknown
2
#of C1
19
#of C2
14.
4. # of Non -critical Items
46
- # compliant
15
# noncompliant
19
- # unknown
12
Page4
master inventories WW 'City of Lansing Confidential" 2/3/99
City of Lansing
Y2K Inventory & Assessment
• D: Mainframe Application Plans
•
is
The following attachments contain project plan details for the City
mainframe applications.
2/8/99 * City of Lansing CONFIDENTIAL * Page 49
ISS INCOME TAX INSTALLATION
CITY OF LANSING
ID
Task Name
Duration
Start
Finish
% Comp.
Work
1
ISS Citytax SOFTWARE SYSTEM INSTALLATION
206.5 days
Fri 12/4/98
Tue 9/21/99
0%
1,279.98 hr
2
PHASE i - DEVELOP THE SYSTEM REQUIREMENT SPECIFICATIONS
141.33 da s
Fri 12/4/98
Tue 6122/99
0%
582.98 hrs
3
Design the new workflow processes
48.75 days
Fri 1214/98
Thu 2111/99
2%
74 hrs
4
Conduct Individual return Work flow Study Session
0 days
Fri 12/4/98
Fri 12/4/98
100%
0 hrs
ISS
Fri 1214198
Fri 1214198
0 hrs
TREASURERS OFFICE
Fri 1214198
Fri IV4198
0 hrs
5
Conduct Corporation, partnerships and withholding Work flow Study Session
0.5 days
Tue 12/15/98
Tue 12/15/98
1000/.
8 hrs
ISS
TREASURERS OFFICE
Tue 12/15/98
Tue 12/15/98
4 hrs
6
Document work flow and submit to city for review
1 day
Tue 12/15(98
Tue 12/15/98
Tue 12/1598
Wed 12/16/98
0%
4 hrs
8 hrs
ISS
TREASURERS OFFICE
Tue 12/15/98
Tue 12/15 98
4 hrs
7
Design the "Proposed" new workflow processes
27 days
Wed 12/16/98
Mon 1/4/99
Wed 12116198
Tue 2/9/99
0%
4 hrs
40 hrs
8
ISS
Determine Security requirements
0.5 days
Mon 1/4/99
Wed 2110/99
Tue 2/9/99
Wed 2110199
0%
40 hrs
4 hrs
9
Evaluate field security levels and user access to N/T
0.5 days
Wed 2/10/99
Wed 2/10/99
0%
4 firs
10
ISS
Review, modify and finalize proposed flow
1.25 days
Wed 2110199
Wed 2/10/99
Wed 2110199
Thu 2/11/99
0%
4 hrs
14 hrs
ISS
TREASURERS OFFICE
Wed 2110199
Thu-2111199
10 hrs
11
Determine technical infrastructure design
15 days
Thu 2111199
Tue 2/2/99
Thu 2111199
Mon 2/22/99
0%
4 hrs
40 hrs
12
Conduct feasibility test of software on Clearpath machine
1 day
Mon 2/22/99
Mon 2/22/99
0%
16 hrs
13
/SS
Evaluate client/server configuration target for Ci ax Clea ath, standalone
0.22 days
Mon 2/22/99
Tue 2/2/99
Mon 2/22/99
Tue 2/2/99
0%
16 hrs
7 hrs
/SS
TC/
Tue 2/2/99
Tue 2099
1.75 hrs
UNISYS
Tue 2/2/99
Tue 2/2199
1.75 hrs
Senior Tech Partners
Tue 2/2199
Tue 2/2/99
1.75 hrs
14
Evaluate WAN impact and requirements for connectivity
0.25 days
Tue 2/2/99
Tue 2/2/99
Tue 2/W99
Tue 2/2/99
0%
1.75 hrs
8 hrs
ISS
Senior Tech Partners
Tue 2/2/99
Tue 2/2/99
2 hrs
TCI
Tue 2/2/99
Tue 2/2/99
2 hrs
UNISYS
Tue 2/2/99
Tue 2/2199
2 hrs
15
Determine who will be the users of the system
0.13 days
Tue 2/2/99
Tue 2/2/99
Tue 2/2199
Tue 2/2/99
- 0%
2 hrs
1 hr
Senior Tech Partners
Tue 2/2/99
Tue 2/2/99
1 hr
16
Develop a proposed "technical infrastructure" design
0.25 days
Tue 2/2/99
Tue 2/2/99
0%
2 hrs
17
Senior Tech Partners
Tue 2/2199
Tue 2/2/99
2 hrs
Compare current environment to proposed to determine "gap"
0.25 days
Tue 2/2/99
Wed 2/3/99
00/.
2 hrs
18
Senior Tech Partners
Tue 2/2M9
Wed 2/3/99
2 hrs
Finalize and approve design, components, cost and time line P/C's, printers etc.
0.5 days
Wed 2/3/99
Wed 2/3/99
0%
4 hrs
19
Senior Tech Partners
Wed 2/3/99
Wed 21W99
4 hrs
Determines stem modification cost and time estimates
94.74 days
Wed 213/99
Wed 6I16/99
0%
72 hrs
20
Define proposed modifications for Citytax
94.74 days
Wed 2/3/99
Wed 6/16199
0%1
56 hrs
21
Data entry screen and approach for returns
1.33 days
Tue 6/15/99
Wed 6/16/99
0%1
16 hrs
/SS
TREASURERS OFFICE
Tue 6115199
Wed 6116199
10. 67 hrs
22
Define receipts to system approach Lock Box
1.5 days
Tue 6115199
Wed 2/3/99
Wed 6116199
Fri 2/5/99
0%
5.33 hrs
16 hrs
/SS
TREASURERS OFFICE
Wed 2/3/99
Thu 214199
10.67 hrs
23
Define refund check processes
0.33 days
Thu 2/4199
Fri 215/99
Fri 2/5n99
Fri 2/5/99
0%
5.33 hrs
8 hrs
ISS
Fri 2/5/99
Fri 2/5/99
2.67 hrs
Page 1
•
ISS INCOME TAX INSTALLATION
CITY OF-LANSING
ID
Task Name
Duration
Start
Finish
% Comp.
Work
Senior Tech Partners
Fri 2/5i99
Fri 2/5/99
2.67 hrs
24
TREASURERS OFFICE
Fri 2/5/99
Fri 2/5/99
2.67 hrs
Determine criteria for auditing returns? List from Rick'
1 day
Fri 2/5/99
Mon 2/8/99
0%
8 hrs
25
ISS
Customer approval of design specifications
0.75 da s
Fri 2/5/99
Mon 2/8/99
Mon 2/8/99
Tue 2/9/99
0%
8 hrs
8 hrs
ISS
Mon 2/8199
Mon V8/99
4 hrs
26
TREASURERS OFFICE
Tue 2/9/99
Tue 2/9199
4 hrs
Citytax estimation of effort, time line and cost
1 day
Tue 2/9/99
Wed 2/10/99
0%
8 hrs
ISS
TREASURERS OFFICE
Tue 2/9199
Tue 2/9/99
4 hrs
27
City review and approval
Wed 2110199
Wed 2110199
4 hrs
ISS
1 day
Wed 2/10/99
Thu 2/11/99
0%
8 hrs
TREASURERS OFFICE
Wed 2110199
Wed 2110199
4 hrs
28
Develop conversionspecifications and time estimates Technical Stud
124.33 days
Thu 2111199
Wed 12/30/98
Thu 2111199
Tue 6/22/99
0%
4 hrs
277.33 hrs
29
Conversion filepull-1
0.25 days
Fri 2/5/99
Fri 2/5/99
0%
2 hrs
30
Senior Tech Partners
Fri 2/5199
Fri 2/5i99
2 hrs
Conversion analysis
4 wks
Mon 2/15/99
Fri 3/l2/99
0%
160 hrs
31
ISS
Define reports, bills and letter formats
1.33 da s
Mon 2/1W9
Mon 3/15/99
Fri 3112199
Tue 3/16/99
0%
160 hrs
16 hrs
ISS
TREASURERS OFFICE
Mon 3115199
Tue 3/16199
10.67 hrs
32
Conversion user study
Mon 3/15/99
Tue 3116199
5.33 hrs
ISS
0.5 wks
Wed 3/17/99
Fri 3/19199
0%
20 hrs
33
Determine assignments for the conversion effort
0.25 days
Wed 3/17/99
Mon 3/22/99
Fri 3119199
Mon 3/22/99
0%
20 hrs
4 hrs
Senior Tech Partners
Mon 322/99
Mon 322199
2 hrs
34
ISS
Card Development, approx 3 x March -June
120 days
Mon 322/99
Wed 12/30/98
Mon 322/99
Tue 6/15/99
0%
2 hrs
64 hrs
ISS
Wed 12/30/98
Tue 6/1&99
60 hrs
Senior Tech Partners
Wed 12/30/98
Tue 6/1&99
4 hrs
35
City review and approval
2.08 days
Wed 6/16/99
Tue 6/22/99
0%
11.33 hrs
ISS
Senior Tech Partners
Wed 6116199
Wed 6116199
1.33 hrs
Wed 6116199
Wed 6116199
2 hrs
TREASURERS OFFICE
Wed 6116199
Tue 6122199
8 hrs
36
Develo interface requirements and estimates
19.5 days
Thu 3/25/99
Wed 4/21199
0%
119.64 hrs
37
Define interface requirements andspecifications Check Recon
3.9 wks
Thu 3/25/99
Wed 4/21/99
0%
103.64 hrs
ISS
Senior Tech Partners
Thu 325/99
Wed 4/7199
87.7 hrs
38
Determine assignments for the interface effort
0.25 days
Thu 32W9
Mon 3/29/99
Thu 32W9
Mon 3/29/99
0%
15.95 hrs
4 hrs
ISS
Senior Tech Partners
Mon 329/99
Mon 3129199
2 hrs
39
Estimates of effort, time line and cost
0.5 days
Mon 329199
Wed 3/31/99
Mon 329/99
Wed 3/31/99
0%
2 hrs
8 hrs
/SS
Wed 3/31/99
Wed 3131199
4 hrs
Senior Tech Partners
Wed 3131199
Wed 3131199
4 hrs
40
City review and approval
1 day
Mon 4/5/99
Tue 4/6/99
0%
4 hrs
TREASURERS OFFICE
Mon 4/5/99
Tue 4/6199
4 hrs
41
PHASE II -BUILD SYSTEM COMPONENTS
59.5 da s
Tue 6/1/99
Mon 8/23/99
0%
526 hrs
42
Order and install infrastructure environment h/s
23 days
Tue 6/22/99
Fri 7/23/99
0%
24 hrs
43
Develop requisition and purchase order for P/C's, Printers, etc.
1 day
Tue 6/22/99
Wed 6/23/99
0%
8 hrs
Senior Tech Partners
Tue 622199
Weil 6123199
8 hrs
44
Select vendor, order
1 day
Wed 6/23/99
Thu 6/24/99
00/0
4 hrs
45
Senior Tech Partners
Wed 623/99
Thu 624/99
4 hrs
Delive and install
' 20 days
Thu 6/24/99
Thu 7/22/99
0%
4 hrs
Page 2
• 0 •
ISS INCOME TAX INSTALLATION
CITY OF LANSING
ID
Task Name
Duration
Start
Finish
% Comp.
Work
Senior Tech Partners
Thu 6124199
Thu 7/22/99
4 hrs
46
Test and accept
1 dayThu
7/22/99
Fri 7/23/99
0%
8 hrs
Senior Tech Partners
Thu 7/22/99
Fri 7/23/99
8 hrs
47
Develop and test the system modifications
35.17 days
Mon 6121199
Mon 819/99
0%
168 hrs
48
ISS modification coding and unit testing
12.5 da s
Mon 6/21199
Wed 7/7/99
0%
100 hrs
49
ISS
Delivery and install of tests stem
1 day
Mon 621/99
Fri 7/23/99
Wed 7/7/99
Mon 7/26/99
0%
100 hrs
8 hrs
50
ISS
City preliminary modification review ands stem test
3 days
Fri 7/23/99
Mon 7/26/99
Mon 7126199
Tue 8/3/99
0%
8 hrs
24 hrs
TREASURERS OFFICE
Mon 7126199
Tue SW99
24 hrs
51
Feedback on results and modifications if needed
0.5 days
Tue 8/3/99
Wed 8/4/99
0%
4 hrs
ISS
TREASURERS OFFICE
Tue 8/3/rJ9
Tue 8/3/99
1.33 hrs
52
ISS corrections test and delivery
1 day
Tue 8/3/rJ9
Wed 8/4/99
Wed 8/4/99
Thu 8/5/99
0%
2.67 hrs
24 hrs
53
ISS
City 2nd pass review of modifications ands stem tests
1 dav
Wed 8/4199
Thu 8/5/99
Thu 8/5/99
Mon 8/9/99
0%
2 T hrs
8 hrs
TREASURERS OFFICE
Thu 8/5/99
Mon'819199
8 hrs
54
Develop and test conversion pro rams
68.5 days
Tue 611/99
Fri 8120199
0%
152 hrs
55
ISS conversion program coding and unit testing
11.57 days
Tue 6/1/99
Wed 6/16/99
0%
100 hrs
ISS
Tue 6/1/99
Wed 6/16/99
92.59 hrs
56
Senior Tech Partners
Tue 611199
Tue 611199
7.41 hrs
Delivery and install of conversion programs
1 day
Mon 8/9199
Tue 8/10/99
0%
8 hrs
57
/SS
City preliminary conversion test and review of loaded data
1 day
Mon 819199
Tue 8/10/99
Tue 8110199
Thu 8/12/99
0%
8 hrs
8 hrs
TREASURERS OFFICE
Tue 8110199
Thu 8112199
8 hrs
58
Feedback on results and modifications if needed
1 day
Thu 8/12199
Mon 8/16/99
0%
8 hrs
TREASURERS OFFICE
Thu 8/12/99
Mon 8/16/99
8 hrs
59
ISS corrections test and delivery
1.33 days
Mon 8/16/99
Tue 8/17/99
0%
16 hrs
ISS
Senior Tech Partners
Mon 8116199
Tue 8117199
10.67 hrs
60
City 2nd pass review of conversion load
1 day
Mon 8116199
Tue 8/17/99
Mon 8116199
Wed 8/18/99
0%
5.33 hrs
8 hrs
61
ISS
Approval of conversion programs
0.5 days
Tue 8117199
Thu 8/19/99
Wed 8118199
Thu 8/19/99
0%
8 hrs
4 hrs
TREASURERS OFFICE
Thu 8119199
Thu 8119199
4 hrs
62
—Assuming that the existing data will not re uire a scrubbing and clean up activib
1 dav
Thu 8/19/99
Fri 8/20/99
0%
0 hrs
63
Develop and test interfaces
50.5 days
Mon 6114/99
Mon 8/23/99
0%
181 hrs
64
ISS interface program codinq and unit testing
11.57 days
Mon 6/14/99
Tue 6/29/99
0%
100 hrs
ISS
Mon 6114199
Tue 629/99
92.59 hrs
Senior Tech Partners
Mon 6114199
Mon 6114199
7.41 hrs
65
Delivery and install of interface programs
1 day
Mon 7/5/99
Mon 7/5/99
0%
8 hrs
66
ISS
City preliminary interface test and review of transferred data
1 day
Mon 7/&99
Mon 7/12/99
Mon 7/5199
Tue 7/13/99
0%
8 hrs
8 hrs
TREASURERS OFFICE
Mon 7112199
Tue 7113199
8 hrs
67
Feedback on results and modifications if needed
1 day
Thu 7115/99
Fri 7/16/99
0%
8 hrs
TREASURERS OFFICE
Thu 7/1W9
Fri 7116199
8 hrs
68
ISS corrections, test and delivery
5 days
Fri 7/30/99
Thu 8/5/99
0%
45 hrs
ISS
Fri 7130199
Thu 8/5199
40 hrs
Senior Tech Partners
Fri 7130199
Fri 7130199
5 hrs
69
City 2nd pass review of interfaces
1 day
Wed 8/4/99
Wed 8/4/99
0%
8 hrs
70
/SS
Approval of interface programs
0.5 days'days'l
Wed 8/4199
Mon 8/23/99
Wed 8/4199
Mon 8/23/99
0%
8 hrs
4 hrs
TREASURERS OFFICE
Mon 8123199
Mon 8/23/99
4 hrs
Page 3
•
ISS INCOME TAX INSTALLATION
CITY OF LANSING
ID
Task Name
Duration
Start
Finish
% Comp
Work
71
PHASE III - SYSTEM TESTING AND ACCEPTANCE
16 days
Mon 8/23/99
Tue 9/14199
0%
124 hrs
72
Prepare s stem testin and production environments
2 days
Mon 8/23199
Wed 8/25199
0%
20 hrs
73
Ensures stem administration backup, recovery and procedures are in place
1 day
Mon 8/23/99
Tue 8/24/99
0%
8 hrs
Senior Tech Partners
Mon 8/23199
Tue 824199
8 hrs
74.
Installs stem releases
1 day
Tue 8/24/99
Wed 8125/99
0%
4 hrs
ISS
Tue 824199
Wed 82&99
4 hrs
75
Install city tax test bed
1 day
Mon 8/23/99
Tue 8/24/99
0%
8 hrs
ISS
Mon 823199
Tue 824199
8 hrs
76
DEVELOP DIVISION POLICIES AND USER PROCEDURES
3.5 days
Thu 8126/99
Tue 8131/99
0%
32 hrs
77
Draft initial division procedures and policies
1 day
Thu 8/26/99
Fri 8/27199
0%
16 hrs
TREASURERS OFFICE
Thu 826199
Fri 827/99
16 hrs
78
Develop user documentation and trainingmaterials
1 dayMon
8/30/99
Tue 8131/99
0%
16 hrs
TREASURERS OFFICE
Mon 8130199
Tue 8131199
16 hrs
79
CONDUCT SYSTEM AND ACCEPTANCE TESTING
10 days
Tue 8131/99
Tue 9114/99
0%
72 hrs
80
Determine acceptance test criteria
1.17 days
Tue 8/31/99
Thu 9/2199
0%
16 hrs
ISS
Tue W1199
Wed 9/1199
10.67 hrs
TREASURERS OFFICE
Wed 9/1199
Thu 92/99
5.33 hrs
81
Develop acceptance tests and data
0.67 days
Thu 9/2/99
Fri 9/3/99
0%
8 hrs
_
ISS
Thu 92199
Thu 92/99
4 hrs
TREASURERS OFFICE
Thu 9IM9
Fri 91"9
4 hrs
82
Train the trainers
1 day
Fri 9/3/99
Mon 9/6/99
• 0%
8 hrs
ISS
Fri 9/3/99
Mon 9/6199
8 hrs
83
Conversion file pull
0.5 days
Mon 9/6/99
Mon 9/6/99
0%
8 hrs
ISS
Mon 9/6/99
Mon 9/6199
4 hrs
Senior Tech Partners
Mon 9/6199
Mon 9/6199
4 hrs
84
Convert and load data for acceptance test
1 day
Mon 9/6/99
Tue 917/99
0%
4 hrs
ISS
Mon 9/6199
Tue 917199
4 hrs
85
Reconcile accounts receivable balances
0.83 days
Tue 917/99
Wed 9/8/99
0%
8 hrs
ISS
Tue 9/7/99
Wed 9/8/99
4 hrs
TREASURERS OFFICE
Wed 9/8199
Wed 9/8/99
4 hrs
86
Conduct acceptance tests
1 day
Wed 9/8/99
Thu 9/9/99
0%
8 hrs
ISS
Wed 9/8/99
Wed 9/8199
4 hrs
TREASURERS OFFICE
Thu 9/9/99
Thu 919199
4 hrs
87
Correct and reload for 2nd acceptance run if necessary)
1 day
Thu 9/9/99
Fri 9/10/99
0%
4 hrs
ISS
Thu 9IM9
Fri 9110199
4 hrs
88
Accept system
1 day
Mon 9/13/99
Tue 9/14/99
0%
8 hrs
TREASURERS OFFICE
Mon 9113199
Tue 9114199
8 hrs
89
PHASE IV - TRANSITION TO NEW INCOME TAX SYSTEM
5 days
Tue 9/14/99
Tue 9121199
0%
48 hrs
90
Schedule and conduct staff training
1.17 days
Tue 9/14/99
Thu 9/16/99
0%
16 hrs
ISS
Tue 9114199
Wed 9/15/99
10.67 hrs
TREASURERS OFFICE
Wed 9115/99
Thu 9116199
5.33 hrs
91
Convert and load for cut over
0.33 days
Thu 9/16/99
Thu 9/16/99
0%
8 hrs
ISS
Thu 9116199
Thu 9/16/99
2.67 hrs
Senior Tech Partners
Thu 9116199
Thu 9116199
2.67 hrs
TREASURERS OFFICE
Thu 9116199
Thu 9116199
2.67 hrs
92
Final Inspection
1 day
Thu 9/16/99
Fri 9/17/99
0%
16 hrs
ISS
Thu 9/16/99
Thu 9116199
8 hrs
Senior Tech Partners
Thu 9116199
Thu 9116199
4 hrs
TREASURERS OFFICE
Fri 9117199
Fri 9117199
4 hrs
93
Go live
1 day
Mon 9/20/99
Tue 9/21/99
0%
8 hrs
TREASURERS OFFICE
Mon 920199
Tue 921199
8 hrs
Page 4
• YEAR 2000 PROJECT OFFICE MEMO
DATE: 11 /3/98
TO: LIZA ESTLUND OLSON
FROM: WAYNE- BUDDE
RE: DATA ENTRY CONTRACT FOR THE ASSESSORS OFFICE
This memo is to request authorization to proceed with procuring the required
skilled staff to assist with the data entry of the Assessors building appraisal
information to the Equalizer system.
Our preliminary assessment of the required hours and personnel to
accomplish the task by October 1, 1999 produced an estimate of approximately 8
people working 40 hours/week. This high level approximation is based on the
following:
➢ An entry rate of 3.properties per hour or approximately 25/day
➢ Assumed a start date of 12/1/98 and an end date of 10/1/99 or a total of
. 35 weeks excluding holidays
➢ The available hours per person would be 35 weeks at 40 hours/week =
1400 hours
➢ The total hours remaining for entering 31,000 properties at 3/hour is
approximately 10,500 hours
➢ At a rate of 1400 hours per person the 10,500 hours would require 7.5
people
The assessor's office will be supplying us with sample forms and entry
screens to assist with the bidding of the work. It is our assumption that the city
will provide the facilities on site to house the data entry staff.
Senior Technology Partners will take responsibility for establishing the
contract and will jointly manage the entry process with the assessors' office.
Other items such as the loading of the property assessment information,
40
Senior Technology Partners, inc.
YEAR 2000 PROJECT OFFICE MEMO: DATA ENTRY CONTRACT FOR THE ASSESSORS OFFICE
commercial properties and verification of the entered information will still need
to be addressed.
Please let me know if this is acceptable and you would like us to proceed with
the selection and staffing for this project. • .
M
is
•
Senior Technology Partners, Inc. .
•
28-Jan-99
Cost Estimates For Various Alternatives Related to
Interfacing of Equalizer and Unisys Systems
I Alternative
There appear to be 25 inquiry screens and 45 update screens. As the inquiry screens
would be only accessing the data which is already there in the database while update
screens shall be loading fresh data into the database, only the update screens are of our
concern here as our anxiety is to update the Unisys database with necessary information
from Equalizer. So ,effectively, the total number of screens involved is 45.
The first alternative involves converting all the update screen programs to batch programs
because the data received from equalizer would be in the form of files. Before an online
program can be converted to a batch program, -it shall have to be studied thoroughly and
understood including the various validation features , their sequencing., interrelationships
, etc. All the data fields on a screen shall have to be made available in the form of a
record of a data file. It is estimated it shall takes 8 hours in understanding a program, 12
hours in rewriting it and 8 hours in testing an update programs( because all the updated
database fields would have to be checked and rollback of database may have to be done
when errors are detected) , it shall take a total of .
45 * 8 + 45 * 12 + 45 *8 = (45 + 67.5 +45) * 8 = 157.5 * 8 hrs. = 157.5, say 158 person
days
Out of this we may put 45 person days of system analysts time and 113 person days of
programmers time.
II Alternative
It involves letting property tax application remain running on Unisys in the present form,
but to keep its various online programs functioning ,as they are , get the input data in the
form of reports generated by Equalizer instead of it coming from other part of the Unisys.
The effort involved would be identifying all those online programs, studying the various
screens , and. developing relational queries to extract data from Equalizer and generate
reports so that all the data fields required for input to one screen are at one place . For the
most part , it is expected that it shall be sufficient to get all the data fields for a screen
from the data extracted from Equalizer through SQL . However, for some screens, the
information required may be a combination of what is available in Equalizer and what is
available on Unisys. For these cases some programs may have to be written for
extracting data from both systems so that finally all the data fields required for filling a
screen are available at one place in the report.
Putting 2 hours for studying each screen, 3 hours for developing a relational query to
extract that information, and 3 hours for formatting , printing and testing of the report it
works out to 8 hrs per normal screen all the fields of which could be extracted from
Equalizer alone. Estimate that 50% of the screens may have at least a field which cannot
be extracted from Equalizer but has to be drawn from one or more Unisys datasets , and
0
that an additional 8 hours of additional time may be required per such screen for
generating a fully tested report which could be used then for data entry.
Thus the total time required in this effort shall be 45*8 + 50%of 45 *8 = (45 +22.5) *8=
67.5 * 8 hours or 67.5 , say 68 person days. An additional 15 person days time may be
required for doing the system testing by running the property tax system with these
reports and resolving any un-tackled issues. So the total estimated time is 83 person days
of programmers time.
III Alternative
This involves having both assessing and taxing systems on the Equalizer. Migration of
assessing system to equalizer is pre -decided and is common to all the three alternatives .
So the cost associated with this is not being taken care of in any of these approaches.
So here the cost to be considered is the cost of purchasing the taxing system of
Equalizer Here no effort needs to be spent on understanding and/or rewriting of the
existing Unisys programs.. The cost for client -server version of taxing module is around
$17,500. Plus it may take a period of two weeks , or 10 person days to become
familiarized with its working.
As, the idea of replacing the taxing system of Unisys with taxing module of Equalizer is
already there, it is only a matter of time when that decision is taken. Whenever that
decision is taken the cost of purchasing the taxing module and familiarizing with it is
• going to be incurred. Hence the actual differential cost associated with implementing the
third alternative is zero. Moreover as assessing module is being implemented in 1999
making the assessment data as of 31 Dec1999 available on the Equalizer system, time
wise it is best if taxing module of Equalizer is implemented by Jan2000, making it
possible to do tax administration on equalizer from year 2000 onwards.
As taxing system deals with handling money, very exhaustive and thorough Y2K testing
shall be required if the taxing is done on Unisys even in year 2000. That significant
expenditure can be saved if we migrate to taxing module of Equalizer in Year2000.
Whatever program remediation and regression testing has already been done can be
considered as an investment on the backup system 'on which we may fall upon if
migration to Equalizer is not achieved due to any unforeseen circumstances.
0
•
Study of Various Alternatives Related to
Interfacing of Equalizer -and Unisys Systems
with respect to Assessment and Taxing Systems
Brief Description
20-Jan-99
Existing System _
The real property system consists of two modules:
1. Assessing module: This consists of Appraisal and Property Sales applications.
2. Tax Administration module: This consists of Property Tax, Storm Water and Cash Accounting
applications.
Currently both the modules are functional on Unisys system.' Currently it is proposed to migrate the whole
of Assessing module to Equalizer. Subsequently whole or part of Tax Administration system may be
migrated to Equalizer. Since the tax is based on assessed value, the tax administration module staying on
Unisys needs to be interfaced with Equalizer. Pictorially, the situation is represented as follows:
A) Applications moving from Unisys to Equalizer
Appraisals (A) Property Sales (S)`_
• Equalizer
• (A) Applications still remaining on Unisys
But getting interfaced to Equalize
Property Tax (P)
Storm Water (W)
Cash accounting (C)
Principles Behind Interfacing the Two Systems
In order that the two modules can continue to function in unison without problems of data integrity, data
redundancy, and data deficiency, the content and direction of flow of data between the two sub -systems
needs to be established. The general principles governing this shall be as follows:
1. If the same data is utilized by both the subsystems then the subsystem that utilizes that data first shall
capture the data in the first instance. The second subsystem shall be updated periodically by a copy of
the data from the first subsystem. Thus property related data shall be captured by the Equalizer system
and the same shall be to download to the Unisys from there for tax processing.
2. If some data is used only by Appraisal and Sales applications and not by Property Tax, Storm Water or
Cash Accounting, then this data be kept only on Equalizer.
3. If some data is used only by Property tax, Storm water or Cash Accounting and not by Appraisals and
Property Sales, then this data shall be kept on Unisys.
Broadly all the interfacing can be divided into two categories:
0 0 From Equalizer to Unisys
• • From Unisys to Equalizer
Equalizer to Unisys Interface
The Equalizer package (version 1996) identifies the following files as files for exporting from Equalizer to
the user system.
Value File - It contains the details relating to assessed value of each property
Name/Address File - It contains name and address of the property owner.
Sale File - It contains details relating to sale of a property including sale price.
Legal Description or Split/Comb. Inf. File - It contains information about splits/combination of properties.
While Equalizer needs to maintain only the current data, as all assessments are for the current year, the
taxing system may keep the various previous years data also. This can be achieved if we have a CCYY filed
as part of each record of a Unisys datasheet updated from Equalizer. This field can contain the assessed
century -year field.
The following datasheets on Unisys appear to be required to be updated at the periodicity at which files
are exported from Equalizer:
Real Sales Data
Real Legal Data
Real Year Data
® Real Parcel Data
Real History Data
Storm Water Data
Unisys to Equalizer Interface
There does not appear to be any data, which needs to be uploaded from Unisys to Equalizer. Equalizer
seems to get all the data it needs directly. A listing of all the input files being used by Appraisal and
Property Sales systems and checking it against a listing of all output files generated by Property Tax, Tax
Collection and Storm water application shows there are no common files. This implies no output generated
by the 3-application system on Unisys is used by Equalizer system. This in turn implies Equalizer gets
these files directly. Therefore no interface seems to be required from Unisys to Equalizer as far as these five
applications are concerned.
Some Salient Points Reeardine Interfacing
1. Narrowing Down on the Relationship between the Assessing and Tax Systems.
The most important interface between the assessment subsystem and the property Tax system is the
appraisal file created by the assessment system. When the assessment system moves to Equalizer, this file
shall have to be reconstructed on.the Unisys system from the output files of the Equalizer. The data for the
appraisal file shall have to be transferred only once in a year after the appraisal process for an appraisal year
is ready.
Apart from this once a year interface, data shall be transferred occasionally, preferably daily from Equalizer
to Unisys to keep the information base on the two systems identical. This is necessary to facilitate giving of
similar responses to similar queries from the taxpayer when he approaches either system. Presently this
information is updated on the Unisys system through a set of online programs.
Another piece of data required to be updated on the Unisys system, once the Storm Water application
moves to Equalizer, is the data required to calculate Storm water Taxes.
• 2. Time Schedule/ Frequency of Updates from Equalizer to Unisys
This should be governed by the run schedule of various programs in Property Tax, Cash Accounting and
Storm Water Applications on Unisys. The timing of transfer of data from Equalizer to Unisys should be
such that the applications on Unisys are able to get all the data up to the cutoff point that- marks the end of
the period for which the Unisys Reports pertain. The periodicity at which the Unisys reports are generated is
determined by the functional requirements of the three applications. However while the appraisal file may
be required to be reconstructed on the Unisys system only once a year, the output from the various log files
of Equalizer may be updated on the Unisys system at a higher frequency (may be even daily) to keep the
information on the two systems synchronized so that resposes to taxpayer's inquiry from both the systems
are identical to the extent possible.
3. Identification of a mechanism so that any data updated on. Unisys from Equalizer can be easily
traced back to the date, and batch no. Of the Equalizer files from which data was updated in the
Unisys system.
This is important from two angles
(i) the Unisys system keeps data not just for the current year bur for past years also. Therefore it is
necessary to have a system in place so that the current data from Equalizer does not unnecessarily overwrite
the existing data pertaining to earlier periods in the Unisys datasets.
(ii) If at some later stage some error in either the Equalizer data or in loading the Equalizer data on to
Unisys is discovered then one must be able to take a proper remedial action to correct the situation.
4. Making up the deficiencies of the present system by utilizing more complete and comprehensive
data provided by Equalizer
It is felt that Equalizer captures the data in a more complete and comprehensive way than what is being
achieved presently by the Unisys system. Though the information about what exactly those deficiencies are
• and in what respect the Equalizer provides superior data is not available to us, but the desire has been
expressed that the new system incorporate the superior features. Once it is known clearly what these
superior features are the effect of incorporating these features on existing Unisys system as well as on
setting up of interface can be studied. After that proper interface design for accommodating those features
can be done.
Study of Various Alternatives with Reference to Use of Equalizer
1. Use Equalizer for Assessment and make necessary changes in the existing Property Tax , Storm
Water and Cash Accounting applications to facilitate proper interaction between the two sub-
systems
Presently there is a set of online Add, Change and Delete programs that are used by Property Tax subsystem
to update various pieces of information like Adding Consumer Price Index Factor, add Mortgagee -Code
Name address, Real Property Business address, Tax rates, Real Property Legal Information etc. in various
datasets of Metabase. Since all this information shall first be captured on Equalizer and it generates flat
files containing this information, a set of batch update programs may be written replacing the online
programs. These online programs have evolved over a period of 15 years written and updated by various
people, have a lot of validation modules and it is a quite convoluted system due to interaction between
various datasets. Replacing their functionality by a set of batch programs would require first systems study
of the online programs paying heed to any specific sequence in which the online programs might be
running, reconstruction of the same information from various export files of Equalizer and making up any
information which the Equalizer files may be deficient of. The online programs may also be doing certain
operations other than just updating the fields entered through screen. That functionality would also have to
be clearly identified and preserved through an alternate set of new online/batch programs.
2. Use Equalizer for Assessment and produce reports from the export files of the Equalizer which
shall facilitate continuance of the existing online entry programs of Property subsystem on
Unisys
This approach shall have the great advantage that while their will be only one source of information viz.
Equalizer, there will not be a need to disrupt the existing suite of Property Tax, Cash Accounting and Storm
• Water applications. The output files from Equalizer could be used to generate report files which would
present the data in a format that would facilitate entry of data by existing online programs of property tax
sub -system.
Since, it is only matter of time before the property tax subsystem is moved from Unisys to Equalizer, this
approach would also have the advantage that resources iri terms of time and money would not have to be
spent for a system whose expected remaining life is low. Instead the resources could be used to plan and
begin the activities for a smooth transition of Property Tax system from Unisys to Equalizer.
This approach takes a broader view of the phased migration from Unisys to Equalizer. In the first phase,
only the Assessment module is transferred to Equalizer with minimal changes being made to the other
components of the Unisys system. In the second phase the remaining components are migrated from Unisys
to Equalizer.
3. Plan for Migrating both Appraisal and Property Tax systems from Unisys to Equalizer
BS&A plan to release client server version of Equalizer by end of March1999 and it are claimed to support
50 to 100 clients. -It is based on Pervasive.SQL database management system, which combines the
transactional speed of Btrieve and relational strength of SQL. This new version of Equalizer seems to be
easily capable of supporting a Property Tax application of the size of City of Lansing with about 43000
parcels. Moreover, it is based on client -server approach which would result in lower network traffic and
also facilitate timely backups of the whole data source. Its powerful recovery features shall ensure data
integrity. Its ODBC support shall make it possible to tie to it any new GUI based applications like those in
Visual Basic making it possible for them to access the same database as in Pervasive.SQL without
necessitating any data downloads and uploads.
Migration of Appraisal system could be planned during the year 1999 itself so that appraisal file for the
appraisal year lApril1999-31March2000 giving assessed value as of tax date 31Dec1999 is available on the
Equalizer. All the activities of Property tax system for the tax collection year 20 00 based on tax date
31dec1999, could be performed on the Equalizer if we are able to shift the property tax subsystem from
Unisys to Equalizer by beginning of year2000. Time available to achieve that transition from today's date
is approx. one year. The advantage of this approach is that if for some reason there is slippage on this time
frame, then one could easily fall back from this model to the previous model whereby the appraisal file from
Equalizer would be transferred to Unisys and the online programs of Unisys would continue to update the
Unisys system taking data in a more readable form from Equalizer.
Advantages of this approach would be that we would not be touching the Unisys system directly. Only thing
that would be happening is that it would be getting the appraisal file now not through Appraisal system on
Unisys (because Appraisal system is no longer on Unisys) but through some other means.
Cost Implications
The tentative costs of client -server versions of Assessing and Taxing modules are $18,500 and $17,500
respectively. There is likely to be some discount available for migrating from earlier version of Assessing
module to the new version. There shall be an annual servicing cum maintenance cost of about $2,500. So
the total one-time cost shall be in the range $35,000-$40,000.
The cost savings that would occur in future by adopting the client -server system for both assessing and
taxing modules would be by way of following
1. Elimination of transfer of data on a daily basis from Equalizer to Unisys.
2. Elimination of a comprehensive storage and back up system required on Unisys for keeping backups of
Assessing and Taxing systems.
3. Elimination of chances of data on Equalizer and Unisys going out of sync due to human or machine
failures.
4. Elimination of future programming and maintenance effort required to keep the Assessing and Taxing
systems up to date as per the prevailing laws, as the Equalizer, already in existence for past several
• years, would be supplying the latest upgrades.
5. As the Equalizer would be on Client -server system, several different users and types of users would be
able to access and view the most current data simultaneously eliminating the need of sending the
• information through other means like paper reports. That would also eliminate the effort required in
creating, printing and distributing those reports. Any reports required could be printed at the site itself
through a network printer.
6. ODBC support feature of Equalizer shall facilitate development of any new applications to meet new
requirements in an efficient way using GUI based languages like Visual Basic resulting in saving of
development time as well as cost.
7. Adoption of a Client -server based system with GUI interfaces might give new insights into the working
of the Assessment and Property system making it possible (or easy) to carry out any substantive or
procedural improvements in the system thereby increasing the overall usefiihiess of the system to the -
society.
8. It would eliminate the need of maintaining two systems— the Equalizer and the Unisys- and would allow
working with just one more compact system.
Recommendation
The second or the third approach weighs more favorably than the first approach because there is no wastage
of effort in those aproaches. The drawback of the first approach is that the effort spent in modifying the
online update programs of the property tax system to batch programs would be fruitful only for a ceratin
time as finally the property tax system on Unisys is to abandoned and migrated to Equalizer. If the costs
over planning horizon are calculated taking the present value of money, then the first alternative is sure to
cost highest because of avoidable expenses. For the same reason, the third one is to cost the lowest as it
does not involve any stems and processes which may have to be discarded at a later stage.
The decision to choose between second and third alternatives must be based on the fresh evaluation of the
latest client -server version of the Equalizer. Prototyping studies should be undertaken to find out the
response capabilities of the Equilizer system with various parcel counts. If the response characteristics meet
the requirements, and the Treasurer's office is also in a position to work with Property Tax system of
Equalizer then the third approach should be followed otherwise the second approach should be followed.
The makers of Equalizer specify the very minimum hardware configuration required o support the
Equalizer. In so far as the parcel size may reduce the response time, a superior hardware configuration in
terms of higher clock speed, higher disk space and RAM should be able to compensate for that. BS&A says
the client server version can be supported on either NT or Novell. As the city is in the process of planning a
network, the potential load on that due to Equalizer sitting on that should also be taken into account at the
planning stage itself. Any additional connections/ports or routing of fiber optic cables should be planned at
this stage itself.
While the Equalizer forms a complete system as far as assessment and property tax systems are concerned,
it is possible that some other reports based on the final data of assessment and property tax systems are also
prepared for sending to various departments/agencies of City/ State of Michigan or to federal agencies.
Since the Unisys system is to be finally.abandoned in favor of a network based client server system, a study,
of that aspect should also be initiated early enough. Such applications should be identified and a model
developed for enabling functioning of those applications from the output obtained from Equalizer.
Rewriting of those applications in a client -server portable medium like Visual Basic could'also be started at
the earliest once the necessary details become available. The timing should be such that, by the time the
Property tax system is migrated to Equalizer, those applications are also in the final stages for migration to
the client -server system.
Any decision taken should be based on a systems study taking into account all the various factors including
related developments like laying of a comprehensive network for the city of Lansing. An ad -hoc approach is
likely to prove much more costly and would also create problems of integration in the future.
0
Parking Ticket Installation Plan
ID
1
Task Name
Duration
Start
Finish
% Comp.
Work
DMS PARKING TICKET SYSTEM INSTALLATION
120.5 days
Thu 12/10/98
Thu 5/27199
12%
2,210 hrs
2
PHASE I - DEVELOP THE SYSTEM REQUIREMENT SPECIFICA
51.5 days
Thu 12/10/98
Fri 2/19199
45%
490 hrs
3
Design the new workflow processes
41.25 days
. Thu 12/10/98
Fri 2/5/99
100%
86 hrs
4
Conduct "as -is" brown paper session
0.5 days
Thu 12/10/98
Thu 12/10/98
100%
20 hrs
Pat En /e
Thu 12110198
Thu 12110198
4 hrs
Elaine Kellicut
Thu 12/10/98
Thu 12110198
4 hrs
Wayne Budde
Thu 12110198
Thu 12110198
4 hrs
Dave Berrid a
Thu 12110198
Thu 12/10198
4 hrs
Jet7y Scal one
Thu 12/10/98
Thu 12110198
4 hrs
5
Design the "proposed" new workflow processes
11.25 days
Thu 1/21/99
Fri 2/5/99
100%
66 hrs
6
User requirements outline
0.5 days
Thu 1/21/99
Thu 1/21/99
100%
12 hrs
Shelly McMahon
Thu 1121199
Thu 1121199
4 hrs
Pat Engle
Thu 1121199
Thu 1121199
4 hrs
Elaine Kellicut
Thu 1121199
Thu 1121199
4 hrs
7
Develop workflow for permit processing
1 day
Mon 1/25/99
Mon 1/25/99
100%
20 hrs
Shelly McMahon
Mon 1/2&99
Mon 1/25199
8 hrs
Pat Engle
Mon 1125199
Mon 1125199
4 hrs
Elaine Kellicut
Mon 1/2&99
Mon 1125199
4 hrs
Wayne Budde
Mon 1125199
Mon 1125199
4 hrs
8
User Prototyping
1.5 days
Mon 2/1/99
Thu 2/4/99
100%
22 hrs
Pat Engle
Mon 2/1/99
Wed 2/W99
10 hrs
9
Elaine Kellicut
Mon V1/99
Thu 2/4/99
12 hrs
Review, modify and finalize proposed flows
0.75 days
Thu 2/4/99
Fri 2/5/99
100%
12 hrs
Shefly McMahon
Thu 2/4199
Thu 214199
4 hrs
Pat Engle
Thu 2/4/99
Fri 2/5/99
4 hrs
Elaine Kellicut
Thu 2/4/99
Fri 2/5199
4 hrs
10
Determine technical infrastructure design
8 days
Mon 2/8/99
Thu 2/18/99
0%
48 hrs
11
Evaluate clientfserver configuration target for DMS Clear
1 day
Mon 2/8/99
Tue 2/9/99
0%
8 hrs
Senior Tech Partners
Mon 2/8/99
Tue 2/9/99
8 hrs
12
Evaluate WAN impact and requirements for connectivity
1 day
Tue 2/9/99
Wed 2/10/99
0%
8 hrs
Senior Tech Partners
Tue 2/9/99
Wed 2110199
8 hrs
13
Determine who will be the users of the system
1 day
Wed 2/10/99
Thu 2/11/99
0%
8 hrs
Senior Tech Partners
Wed 2110199
Thu 2111199
8 hrs
14
Develop a proposed "technical infrastructure" design
1 day
Thu 2/11/99
Fri 2/12/99
0%
8 hrs
Senior Tech Partners
Thu 2/11/99
Fri 2/12/99
8 hrs
15
Compare current environment to proposed to determine "
1 day
Mon 2/15/99
Tue 2/16/99
0%
8 hrs
Senior Tech Partners
Mon 2/15 99
Tue 2116199
8 hrs
16
Finalize and approve design, components, cost and time
1 day
Wed 2/17/99
Thu 2/ 88/99
0%
8 hrs
Senior Tech Partners
Wed 2117199
Thu 2118199
8 hrs
17
Determines stem modification cost and time estimates
18.5 days
Fri 1122/99
Wed 2117/99
18%
108 hrs
18
Define initial cut of DMS modifications
1 day
Fri 1/22/99
Fri 1/22/99
100%
8 hrs
Shelly McMahon
Fri 1/22/99
Fri 1/22/99
8 hrs
19
Meet with DMS to review modifications
0.5 days
Wed 1/27/99
Wed 1/27/99
100%
16 hrs
Shelly McMahon
Wed 1/27/99
Wed 1127199
4 hrs
Pat Engle
Wed 1127199
Wed 1127199
4 hrs
Elaine Kellicut
Wed 1127199
Wed 1127199
4 hrs
Duncan Management
Wed 1127199
Wed 1/27/99
4 hrs
20
Define other modifications based on user rotot in
0.5 days
Thu 2/4/99
Thu 2/4/99
100%
4 hrs
21
Shelly McMahon
Thu 2/4/99
Thu 2/4199
4 hrs
DMS estimation of effort, time line and cost
8 days
Wed 1/27/99
Mon 2/8/99
0%
64 hrs
Duncan Management
Wed 1127199
Mon 2/8/99
64 hrs
22
City review and approval
1.25 days
Mon 2/8/99
Wed 2/17/99
0%
16 hrs
Shelly McMahon
Mon 2/8/99
Tue 2/9/99
4 hrs
Page 1
Parking Ticket Installation Plan
ID
Task Name
Duration
Start
Finish
% Comp.
Work
Pat Engle
Wed 2117199
Wed 2117199
4 hrs
Elaine Kellicut
Wed 2/17/99
Wed 2117199
4 hrs
Dave Berridge
Mon 218199
Tue 219199
4 hrs
23
Develop conversionspecifications and time estimates
19.5 days
Fri 1/22/99
Thu 2/18/99
61%
112 hrs
24
Define conversion records and file layouts to send to DM:
6 days
Fri 1/22/99
Mon 2/1/99
100%
48 hrs
Senior Tech Partners
Fri 1/22/99
Mon 211199
48 hrs
25
Determine street code field conversion and scrubbing rc
.1 day
Fri 2/5/99
Fri 2/5/99
100%
24 hrs
Shelly McMahon
Fri VW9
Fri 215199
8 hrs
Pat Engle
Fri 21&99
Fri 215199
4 hrs
Elaine Kellicut
Fri 21W9
Fri 215199
4 hrs
Duncan Management
Fri 215199
Fri 2/5M9
8 hrs
26
Estimates of efforttime line and cost
3 days
Wed 2/10/99
Mon 2/15/99
0%
24 hrs
Duncan Management
Wed 2110199
Mon 2115199
24 hrs
27
City review and approval
1.5 days
Mon 2/15/99
Thu 2/18/99
0%
16 hrs
Shelly McMahon
Tue 2116199
Tue 2116199
4 hrs
Pat Engle
Thu 2/18/99
Thu 2/18/99
4 hrs
Elaine Kellicut
Thu 2118199
Thu 2118199
4 hrs
Dave Berridge
Mon 2/15/99
Mon 2115199
4 hrs
28
Develop interface requirements and estimates
20.5 days
Fri 1122/99
Fri 2/19/99
56%
136 hrs
29
Define interface file layouts to send to DMS
9 days
Fri 1/22/99
Mon 2/8/99
100%
72 hrs
Senior Tech Partners
Fri 1/22/99
Mon 218199
72 hrs
30
Talk to SOS about interface modifications
2 days
Tue 2/9/99
Thu 2/11/99
0%
16 hrs
Shelly McMahon
Tue 219199
Thu 2111199
16 hrs
31
Talk to Quad Tran about interface modifications
2 days
Thu 2/11/99
Mon 2/15/99
0%
16 hrs
Shelly McMahon
Thu 2111199
Mon 2115199
16 hrs
32
Estimates of effort time line and cost
2 days
Tue 2/16/99
Wed 2/17/99
0%
16 hrs
Senior Tech Partners
Wed 2117199
Wed 2117199
8 hrs
Duncan Management
Tue 2116199
Tue 2116199
8,hrs
33
City review and approval
1 day
'Thu 2/18/99
Fri 2/19/99
0%
16 hrs
Shelly McMahon
Thu 2/18/99
Thu 2/18/99
4 hrs
Pat Engle
Fri 2119199
Fri 2119199
4 hrs
Elaine Kellicut
Fri 2119199
Fri 2119199
4 hrs
Dave Bernd a
Thu 2/18/99
Thu 2118199
4 hrs
34
35
PHASE II - BUILD SYSTEM COMPONENTS
Order and install infrastructure environment h/s
42.75 days
16 days
Fri 2119/99
Fri 2119/99
Wed 4/21199
Mon 3/15/99
0%
0%
1,040 hrs
128 hrs
36
Develop requisition and purchase order
1.5 days
Fri 2/19/99
Wed 2/24/99
0%
16 hrs
Pat Engle
Mon 222/99
Wed 2124199
8 hrs
Dave Berridge
Fri 2119199
Mon 222/99
8 hrs
37
Develop list of vendors
2 days
Wed 2/24/99
Fri 2/26/99
0%
16 hrs
Jerry Scalpone
Wed 224199
Fri 226199
16 hrs
38
Select vendors and order
4.5 days
Fri 2/26/99
Mon 3/8/99
0%
48 hrs
Pat Engle
Fri 226/99
Mon 3/8/99
24 hrs
Dave Berridge
Fri 226199
Wed 3/3/99
24 hrs
39
Delivery and install
1 day
Mon 3/8/99
Tue 3/9/99
0%
0 hrs
40
Test and accept
3 days
Tue 3/9/99
Mon 3/15/99
0%
48 hrs
Shelly McMahon
Tue 319199
Thu 3111199
16 hrs
Pat Engle
Wed 3110199
Mon 3/1&99
16 hrs
Elaine Kellicut
Wed 3110199
Mon 3/15/99
16 hrs
41
Develop and test the system modifications
31 days
Fri 2/19199
Mon 4/5/99
0%
224 hrs
42
DMS modification coding and unit testing
16 days
Fri 2119/99
Mon 3/15/99
0%
120 hrs
43
Notice modifications
6 days
Fri 2/19/99
Mon 3/1/99
0%
48 hrs
Duncan Management
Fri 2119199
Mon 311199
48 hrs
44
Permit modifications
6 days,,
Tue 3/2/99
Wed 3/10/99
0%
48 hrs
Page 2
Parking Ticket Installation Plan
ID
Task Name
Duration
Start
Finish
% Comp.
Work
Duncan Management
Tue 3/2/99
Wed 3/10/99
48 hrs
45
Reports
3 days
Wed 3/10/99
Mon 3115/99
0%
24 hrs
46
Daily over/under payment report
1 day
Wed 3/10/99
Thu 3/11/99
_ 0%
8 hrs
Duncan Management
Wed 3110199
Thu 3111199
8 hrs
47
Refunds due report (overpayments over 21 day:
1 day
Thu 3/11199
Fri 3/12/99
0%
8 hrs
Duncan Management
Thu 3111199
Fri 3/12/99
8 hrs
48
Merchant validation report
1 day
Fri 3/12/99
Mon 3/15/99
0%
8 hrs
Duncan Management
Fri 3/12/99
Mon 3115199
8 hrs
49
Delivery and install of tests stem
1 day
Mon 3/15/99
Tue 3/16/99
0%
8 hrs
Duncan Management
Mon 3115199
Tue 3116199
8 hrs
50
City preliminary modification review ands stem test
1.5 days
Tue 3/16/99
Thu 3/18/99
0%
24 hrs
Shelly McMahon
Tue 3/1&99
Wed 3117199
8 hrs
Pat Engle
Wed 3/17/99
Thu 3118199
8 hrs
Elaine Kellicut
Wed 3117199
Thu 3118199
8 hrs
51
Feedback on results and modifications if needed
1.5 days
Thu 3/18/99
Mon 3/22/99
0%
24 hrs
Shelly McMahon
Thu 3118199
Fri 3119199
8 hrs
Pat Engle,
Fri 3119199
Mon 3122199
8 hrs
Elaine Kellicut
Fri 3119199
Mon 3/22/99
8 hrs
52
DMS corrections test and delivery
3 days
Mon 3/29/99
Thu 4/1/99
0%
24 hrs
Duncan Management
Mon 3129199
Thu 4/1/99
24 hrs
53
City 2nd pass review of modifications ands stem tests
1.5 days
Thu 4/1/99
Mon 4/5/99
0%
24 hrs
Shelly McMahon
Thu 4/1/99
Fri 41W9
8 hrs
Pat Engle
Fri 4/2/99
Mon 4/5199
8 hrs
Elaine Kellicut
Fri 4/2/99
Mon 4/5(99
8 hrs
54
Develop and test conversion programs
42.75 days
Fri 2/19/99
Wed 4/21/99
0%
444 hrs
55
DMS conversion program coding and unit testing
20 days
Fri 2/19/99
Fri 3119199
0%
152 hrs
Duncan Management
Fri 2119199
Fri 3119199
152 hrs
56
Ticket conversion program 1 - PARKING -TICKET -ID:
3 days
Fri 2/19/99
Wed 2/24/99
0%
0 hrs
57
Ticket converion program 2 - Update OMS ticket file
3 days
Wed 2/24/99
Mon 3/1/99
0%
0 hrs
58
RP conversion program - CT-NJ-NOTICE-DS to DM
3 days
Mon 3/1/99
Thu 3/4/99
0%
0 hrs
59
Comments conversion program - Update DMS ticket
3 days
Thu 3/4/99
Tue 3/9/99
0%
0 hrs
60
Payment conversion program 1 - PAYMENT-HEADE
3 days
Tue 3/9/99
Fri 3/12/99
0%
0 hrs
61
Payment conversion program 2 - PT-NN-PMT-DTL-1
2 days
Fri 3/12/99
Tue 3/16/99
0%
0 hrs
62
Street code conversion program 1 - Convert location
2 days
Tue 3/16/99
Thu 3/18/99
0%
0 hrs
63
Street code conversion program 2 - Load new street
1 day
Thu 3/18/99
Fri 3/19/99
0%
0 hrs
64
Export of legacy data file to be sent to DMS
12.75 days
Fri 3119199
Wed 4/7199
0%
204 hrs
Senior Tech Partners
Fri 3119199
Wed 4/7/99
102 hrs
C&CS
Fri 3119199
Wed 4/7/99
102 hrs
65
Create exports of mainframe datasets
0.5 days
Fri 3/19/99
Fri 3/19/99
0%
8 hrs
Senior Tech Partners
Fri 3119199
Fri Y19/99
4 hrs
C&CS
Fri 3✓19/99
Fri 3(19/99
4 hrs
66
Create list of street codes that need to be added intc
0.5 days
Tue 4/6/99
Wed 417/99
0%
8 hrs
Pat Engle
Tue 4/6199
Wed 4/7/99
4 hrs
Elaine Kellicut
Tue 4/6/99
Wed 4/7799
4 hrs
67
Deliveryand install of converted data
1 day
Wed 417/99
Thu 4/8/99
0%
8 hrs
Duncan Management
Wed 4/7/99
Thu 4/8/99
8 hrs
68
Feedback on results and modifications if necessary
2 days
Thu 4/8/99
Wed 4/14/99
0%
32 hrs
Pat Engle
Thu 4/8/99
Wed 4114199
16 hrs
Elaine Kellicut
Thu 4/8/99
Wed 4114199
16 hrs
69
DMS corrections test and delivery
2 days
Wed 4/14/99
Fri 4/16/99
0%
16 hrs
Duncan Management
Wed 4114199
Fri 4116199
16 hrs
70
City 2nd pass review of converted data
1 day
Mon 4/19/99
Wed 4/21/99
0%
16 hrs
Pat Engle
Mon 4119199
Wed 4121199
•8 hrs
Page 3
Parking Ticket Installation Plan
ID
Task Name
Start
Finish
% Comp.
Work
'
Elaine Kellicut
Mon 4119199
Wed 4121199
8 hrs
71
Developand test interfaces
days
N21.5
Fri 2/19199
Thu 4/15/99
0%
244 hrs
72
DMS interface program codingand unit testing
Fri 2/19/99
Mon 3/22/99
0%
160 hrs73
Outbound Quad Tran interface
Fri 2/19/99
Fri 2/26/99
0%
40 hrs
Duncan Management
Fri 2119199
Fri 2126199
40 hrs
74
Inbound Quad Tran Interface
5 days
Fri 2/26/99
Fri 3/5/99
0%
40 hrs
Duncan Management
Fri 226199
Fri 3/&99
40 hrs
75
Outbound Secretary of State Interface
5 days
Mon 3/8/99
Mon 3/15/99
0%
40 hrs
Duncan Management
Mon 3/8/99
Mon 3115199
40 hrs
76
Inbound Secretary of State Interface
5 days
Tue 3/16/99
Mon 3/22/99
0%
40 hrs
Duncan Management
Tue 3/16199
Mon 3122199
40 hrs
77
Delivery and install of interface programs
1 day
Tue 3/23/99
Tue 3/23/99
0%
8 hrs
Duncan Management
Tue 3123199
Tue 3123199
8 hrs
78
City preliminary test of interfaces
2.5 days
Wed 3/24/99
Tue 4/6/99
0%
32 hrs
Shelly McMahon
Wed 3/24/99
Wed 3124199
8 hrs
Pat Engle
Wed 3124199
Thu 3125199
8 hrs
Elaine Kellicut
Wed 3124199
Thu 3/25/99
8 hrs
C&CS
Mon 4/5199
Tue 4/6/99
8 hrs
79
Feedback on results and modifications if necessary
1 day
Tue 4/6/99
Thu 4/8/99
0%
12 hrs
Shelly McMahon
Tue 4/6199
Tue 4/6199
4 hrs
Pat Engle
Wed 417/99
Thu 4/8/99
4 hrs
Elaine Kellicut
Wed 4/7/99
Thu 4/8/99
4 hrs
80
DMS corrections, test and delivery
2 days
Mon 4/12/99
Tue 4/13/99
0%
16 hrs
Duncan Management
Mon 4/12/99
Tue 4113199
16 hrs
81
City 2nd pass review of converted data and interfaces
1 day
Wed 4/14/99
Thu 4/15/99
0%
16 hrs
Shelly McMahon
Wed 4114199
Wed 4114199
4 hrs
Pat Engle
Thu 4115199
Thu 4115199
4 hrs
Elaine Kellicut
Thu 4115199
Thu 4/1&99
4 hrs
C&CS
Wed 4114199
Wed 4114199
4 hrs
82
PHASE III - SYSTEM TESTING AND ACCEPTANCE
21.25 days
Wed 4121199
Thu 5/20/99
0%
352 hrs
83
Prepare system testing and production environments
15.25 days
Wed 4/21199
Wed 6/12/99
0%
176 hrs
84
Ensures stem administration, backup,recovery and proc
6 days
Wed 4/21/99
Thu 4/29/99
0%
80 hrs
Senior Tech Partners
Wed 4121199
Wed 4128199
40 hrs
C&CS •
Wed 4121199
Thu 4129199
40 hrs
85
Installs stem releases
2 days
Thu 4/29/99
Mon 5/3/99
0%
32 hrs
Senior Tech Partners
Thu 429199
Mon SW9
16 hrs
C&CS
Thu 4129199
Mon SW9
16 hrs
86
Manually key maintenance data tables
1.5 days
Wed 5/5/99
Wed 5/12/99
0%
24 hrs
Pat Engle
Wed 515199
Wed 5/12/99
12 hrs
Elaine Kellicut
Wed 515199
Wed 5/12199
12 hrs
87
Develop user documentation and training materials
3 days
Wed 4/21/99
Wed 4/28/99
0%
40 hrs
Pat Engle
Thu 4122199
Wed 428/99
16 hrs
Elaine Kellicut
Thu 422199
Wed 428/99
16 hrs
Duncan Management
Wed 421/99
Thu 422199
8 hrs
88
Conduct System Parallel Tests and Acceptance Testing
21.25 days
Wed 4/21/99
Thu 5/20/99
0%
176 hrs
89
Determine parallel and acceptance test criteria
0.75 days
Wed 4/21/99
Thu 4/22/99
0%
12 hrs
Shelly McMahon
Wed 421/99
Wed 421/99
4 hrs
Pat Engle
Wed 421/99
Thu 422199
4 hrs
Elaine Kellicut
Wed 421/99
Thu 422/99
4 hrs
90
Develop acceptance tests and data
2 days
Thu 4/22/99
Fri 4/30/99
0%
24 hrs
Shelly McMahon
Thu 422199
Fri 423199
8 hrs
Pat Engle
Thu 429199
Fri 4130199
8 hrs
Elaine Kellicut
Thu 429199
Fri 4130/99
8 hrs
Page 4
•
Parking Ticket Installation Plan
ID
Task Name
Duration
Start
Finish
% Comp.
Work
91
Train the trainers
1 day
Fri 4/30/99
Mon 5/3/99
0%
12 hrs
Pat Engle
Mon SW9
Mon SW9
4 hrs
Elaine Kellicut
Mon 5/3/99
Mon 5/3/99
4 hrs
Duncan Management
Fri 4130199
Fri 4130199
4 hrs
92
Convert and load data for parallel test
3 days
Mon 513199
Thu 5/6/99
0%
36 hrs
93
Export of legacy data to be sent to DMS
1 day
Mon 5/3/99
Tue 5/4/99
0%
16 hrs
Senior Tech Partners
Mon SW9
Tue 5/4199
8 hrs
C&CS
Mon SW9
Tue 514199
8 hrs
94
Latest Ilist of street codes to be sent to DMS
0.25 days
Tue 5/4/99
Tue 5/4/99
0%
4 hrs
Pat Engle
Tue 5/4/99
Tue 5/4/99
2 hrs
Elaine Kellicut
Tue-514199
Tue 514199
2 hrs
95
DMS Conversion process
2 days
Tue 5/4/99
Thu 5/6/99
0%
16 hrs
Duncan Management
Tue 514199
Thu 5/6199
16 hrs
96
Conduct parallel
1 day
Fri 5/7/99
Mon 5/10/99
0%
16 hrs
Pat Engle
Fri 517199
Mon 5110199
8 hrs
Elaine Kellicut
Fri 517199
Mon 5110199
8 hrs
97
Evaluate the results
0.5 days
Tue 5/11/99
Tue 5/11/99
0%
8 hrs
Pat Engle
Tue 5/11199
Tue 5111199
4 hrs
Elaine Kellicut
Tue 5/11199
Tue 5111199
4 hrs
98
Correct and reload for 2nd parallel if necessary)
3 days
Tue 5/11/99
Fri 5/14199
0%
32 hrs
99
Export of legacy data to be sent to DMS
1 day
Tue 5/11/99
Wed 5/12/99
0%
16 hrs
Senior Tech Partners
Tue 5111199
Wed 5/12/99
8 hrs
C&CS
Tue 5111199
Wed 5/12/99
8 hrs
100
DMS Conversion process
2 days
Wed 5/12/99
Fri 5/14/99
0%
16 hrs
Duncan Management
Wed 5112199
Fri 5114199
16 hrs
101
Conduct 2nd parallel
1 day
Mon 5/17/99
Tue 5/18/99
0%
16 hrs
Pat Engle
Mon 5117199
Tue 5118199
8 hrs
Elaine Kellicut
Mon 5117199
Tue 5118199
8 hrs
102
Evaluate the results
0.5 days
Wed 5/19/99
Wed 5/19/99
0%
8 hrs
Pat Engle
Wed 5119199
Wed 5/19199
4 hrs
Elaine Kellicut
Wed 5119199
Wed 5/19199
4 hrs
103
Accept system
1 day
Wed 5/19/99
Thu 5/20/99
0%
12 hrs
Pat Engle
Thu 520/99
Thu 5120199
4 hrs
Elaine Kellicut
Thu 520199
Thu W0199
4 hrs
Dave Berridge
Wed 5119199
Wed 5119199
4 hrs
104
PHASE IV - TRANSITION TO NEW PARKING TICKET SYSTEM
4.5 days
Fri 5121199
Thu 5/27/99
0%
24 hrs
105
Add users to DMS and configure security options
0.5 days
Fri 5/21/99
Fri 5/21/99
0%
8 hrs
Pat Engle
Fri 5121199
Fri 521199
4 hrs
Elaine Kellicut
Fri 521199
Fri 521199
4 hrs
106
Schedule and conduct staff training
1 day
Mon 5/24/99
Tue 5/25/99
0%
16 hrs
Pat Engle
Mon 524199
Tue 525199
8 hrs
Elaine Kellicut
Mon 524199
Tue 525199
8 hrs
107
Configure office environment
1 day
Tue 5/25/99
1 Wed 5/26/99
0%
0 hrs
108
Go live
1 day
Wed 5/26/99
Thu 5/27/99
0%
0 hrs
109
ADMINISTRATION
83.5 days
Mon 2/1199
Thu 5/27/99
5%
304 hrs
110
Status Meetings
65.25 days
Tue 2/2199
Tue 5/4/99
7%
168 hrs
125
Status Prep
65.5 days
Mon 2/1/99
Mon 513/99
7%
56 hrs
140
Draft initial division procedures and policies
3 days
Mon 2/8/99
Tue 2/16/99
0%
48 hrs
Pat Engle
Mon 218199
Tue 2116199
24 hrs
Elaine Kellicut
Mon V8199
Tue 2116199
24 hrs
141
Determine permit stock format and order
1 day
Thu 5/13/99
Fri 5/14/99
0%
16 hrs
Pat Engle
I
Thu 51131991
Fri 5114199
8 hrs
Elaine Kellicut
I
Thu 51131991
Fri 5114199
8 hrs
r7 Page 5
Parking Ticket Installation Plan
ID Task Name Duration Start Finish % Comp. Work
142 Determine manual ticket stock format and order 1 day Wed 5/26/99 Thu 5/27/99 0% 16 hrs
Pat Engle - Wed 526199 Thu 527199 8 hrs
Elaine Kel/icut Wed 526199 Thu 527199 8 hrs
Page 6
• YEAR 2000 PROJECT OFFICE
PROPOSAL FOR THE DEVELOPMENT OF THE
TRAFFIC ACCIDENT APPLICATION
Scope
The scope of work will include the. development and implementation of a rewritten
replacement application, which would be placed on a server or PC instead ' of the
mainframe. The expected functionality to be included at this time will be the same as the
current traffic accident application in place. We have suggested that there me an interface
to extract the data since it already has been keyed in once by LPD. This suggestion would
reduce the highly intensive manual process that is currently being done prior to even
getting the data into the traffic accident application. Please refer to the appendix for more
detail on suggested work and estimates.
The rate structure for the requested resource is $120.00 per hour for the Analyst and
$100.00 for a programmer. The estimated costs for application that we recommend would
be as follows:
• Traffic accident replacement application
Analyst 155 hours at $120 per hour = $18,600.00
Programmer 300 hours at $100 per hour = $30,000.00
$48,600.00
This' price is based on the following assumptions:
I. There is no .significant increase (>10%) in the functionality previously outlined
to Senior Technology Partners
2. The necessary technical infrastructure is provided. The preferred method would
be SQL server as the back -end and Visual Basic as the front-end.
• Appendix
Estimate of Time in Downloading the Data & Developing
a PC based Inquiry Application
for the TRAFFIC ACCIDENT Application
Brief Description
The application is used by the .traffic department to report on criteria related to traffic
accidents within the City of Lansing. The information is collected and entered by the LPD.
Then a copy of the accident reports are sent to the traffic department where they are
manually sorted and validated before the data entry persons key the information into the
mainframe. Due to a lack of resources, there is only enough space to retain a maximum of
2 years worth of the accident information for various reporting and statistical details.
Moving this system to a PC / Server based system and being able to implement an interface
or extract of this data from LPD would save a considerable amount of time. The ability to
retain approximately 5 years worth of traffic accident data also aids the traffic department
by providing better statistics on which they can base changes and improvements for traffic
flow with in the City of Lansing.
Estimation of size of data to be archived
The maximum number of records expected to be stored in the database is 30000, which
would be for 5 years of data and the length of each record as an approximate of 302 bytes.
Based on the maximum number of records, the size of the database expected to be
approximately 9.06MB.
Downloading the data from the mainframe
There are currently only 2 years of data that would be available from the existing traffic
application.
Including 1-hour for the set up time for downloading, the total effort required to move the
existing 3.6 Meg. of data is 3 hrs.
Creating a database and storing the data.
The effort in designing and creating the database structure (including indexes) and the
corresponding data set is estimated to be 4 hrs for each data set. There are currently only
two data sets currently expected which are to be used for the following: holding the actual
accident information and containing the validation values such as valid street names. The
total time required would be approximately 8. It is expected to take 6-hour time for
loading the new table.
Developing the Application programs for Inquiry/Update process.
Making use of a file (data containing accident information which will be extracted form a
police data set), the traffic department would be able to list the extracted records and
perform a validation / modifications to the records that need it before they are processed by
program. Different listings will be reported at the end of each month. The above process
• will use VB as the front-end tool. An estimated 15 different screens will exist for various
functions. The Main Men
u screen will navigate the application to the corresponding screen.
The input screen is for Work -sheet listings and reports while another screen is used for a
maintenance file menu. Each report listings will have an individual screen and will
navigate by the main application. Each screen will be controlled by individual programs
except the main menu, as it will be handled by the application program. Hence this
application will require 22 programs and each program will take approximately 7 hrs for
design and development which equals approx. 154 hrs in total. (The approximate
distribution of hours is as follows: 55 hours of design by analysts and 99 hours' for
development by a programmer.)
Interface program
An Interface program shall be required for extracting the data from the LPD database and
made available on the server so that the new traffic accident application can process it. The
interface will require 10 hours that should be included in this estimate if SENIOR
TECHNOLOGY PARTNERS is required to create it.
Testing
Creating the test plan and testing the system will take 139 hours. (Approximately 24 hours
of test planning and 115 hours of testing.)
Implementation
IsImplementation of the new application is expected to take 24 hrs.
is
Documentation
It is expected to require 16 hrs.
User Training
It is expected to require 16 hrs.
Expected Time Calculation
Operation
Size
Required per
Analysts
Programme
unit of
Time
rs Time
operation
(hours)
(hours)
(hours)
Downloading the
Approximate size
3
data from the
3.6M Chars
mainframe
Creating a
2 table
g
6
database for
storing the data.
•
•
0
Developing
inquiry programs
for archived data
22 programs
(including 15
screens)
7 (analyst 2.5
hrs and
Programmer
approx. 4.5 hrs
55
99
Interface
program
1
10
10
Test plan creation
24.
Testing
23 programs
5
115
Implementation
24
Documentation
16
User Training
16
Sub Total
127
249
Contingencies
(20%)
25.4
49.8
Total
152.4
298.8
Migration of the existing Traffic -Accident system to the server based network system
would require a total of 451.2 hrs. for a single user application.
Year 2000 project office memo_,_
Date: 12/28/98
To: Liza Estlund Olson
From: Wayne Budde
RE: - LIT and Voter Registration Application Estimates
As a component of the Year 2000 project; Senior Technology Partners was asked to
estimate the cost of re -writing the Voter Registration application and database, and
migrating the inquiry capabilities for the LIT system to a different technology
platform. The estimates are based on our investigation of the current system
.functionality, interviews with the application users, analysis of the data requirements
and 4;pcommendation on the software platforms to be used. In the absence of a
staudardAevelopment environment for the distributed systems we are suggesting the
use of$SQL server for the databases and Visual Basic for the front-end development.
�WehaveFestimated two approaches for the Voter registration application. One is a
bones" capability to be able to page through a listing of each individual, the
Xi
�Second1estimate provides the ability to inquiry based on key fields and provide lists
by categories. The analyst felt that the City Clerks office would need the additional
,capabilities even though they were not requested.
The estimated hours, by resource category, are a not to exceed bid that could
hopefully be reduced as we get into the development. Please let me know what
direction you would like us to take.
WB
Attachments
1. Voter Registration Re -Write
2. Lansing Income Tax Inquiry Re -Write
012128198 Confidential
1
iAttachment- 1. Voter Registration Re -Write
Scope
The scope of work will include the downloading and creation of an on-line look -up
system."The data used will be voter information data from the past 10 years. We will
create a data inquiry application using a GUI based system. The following appendix will
outline the tasks required for the development of the application.
Appendix
Brief Description
The Unisys A14 based voter registration system has been replaced by the statewide
Qualified Voter File system. The City has requested that the past ten years of voter
information be retained in a P/C based application to supplement the States QVF
information.
The following paragraphs pertain to the estimation of effort required to develop the data
storage system along with inquiry facilities for the archived data.
• Downloading the data from the mainframe
The expected time required to download the data is 8 hours.
Creating a database for storing the data.
Expected time required to create the table structures (including indexes) corresponding to
the data is estimated to be 8 hours
Developing data loading program for loading data in the new database.
Expected time required is 16 hours of system designer / analyst's time and 16 hours of
programmer's time.
Loading the database
This shall require about 8 hours of programmer's time.
Developing inquiry programs for archived data.
At the present moment, we understand the minimum task requirement requested by the
user is the capability to inquire on a voter's name only. The task of creating only the
name inquiry lookup is estimated to take 8 hours of system designer / analyst's time and
20 hours of programmer's time.
Although the mentioned request is functional, it appears that some or all of the following
inquiry operations may be a better solution and be more productive if they were based on
Voter's Id, name , Year or Voting date. These inquiries would provide more options on
the methods of voter searches and data gathering retrieval. The total number. of sets used
• to access the database on the Unisys system is 7+ 3 =10 sets.
This task may require about 20 hours of system designer / analyst's time and 40 hours of
programmer's time.
Documentation
Basic lookup by name functionality requested will require 8 hours.
The recommended enhanced lookup will require 16 hours.
Implementation
Basic lookup by name functionality requested will require 8 hours.
The recommended enhanced lookup will require 16 hours.
User Training
Basic lookup by name functionality requested will require 2 hours.
The recommended enhanced lookup will require 8 hours.
Recommendation Summary
The original request from the city clerk's office proposed a task to have the capability to
list voters and their corresponding voting history for the past 10 years. The most efficient
method to handle accessibility and inquiry to this data lookup would be in a database
format. Due to the size of the data base and the limited search capabilities requested the
user may find the application to be very slow and inefficient and limit any type of data
gathering and / or research that may be attained from the data. That is why we have
recommended an enhanced version of the voter lookup application so that the user is not
limited in the usage of this data.
The following lists the functions (possible features) each option would provide:
• BASIC ORIGINAL REQUEST
• Display a voter's information and voting history based on a name search.
• Possibly a simple scrolling list of voters and some voter information.
ENHANCED VOTER'S LOOKUP (any combination of some or all would be possible)
• Display a voter's information and voting history based on a name search.
• Display a voter's information and voting history based on a voter id search.
• Display a voter's information and voting history based on a combination of voting
date, voter id, and / or name.
• Scrollable list of voters with voter information in alphabetical order.
• Possibly a simple form of reporting on the existing data (i.e. statistics for a specific
voting date). The complexity would have to be determined at the time of
development on feasibility and scope.
•
• Estimated Effort
Basic Lookup by Name
Enhanced Look up
Recommended
Operation
System Designer/
Programmer's
System Designer/
Programmer's
Analyst's Time
Time (Hours)
Analyst's Time
Time (Hours)
ours
ours
Downloading the data
8
8
from the mainframe
Creating a database for
8
8
storing the data.
Developing data loading
16
16
16
16
program for loading
data in new database
Loading the database
8
8
Developing inquiry
8
20
20
40
programs for archived
data
Documentation
8
16
Implementation
8
16
User Training
2
8
Contingencies
8
13
14
18
20%
Total Hours
48
75
82
106
* Note: These estimates are expected to be the most effort it would take to complete the
proposed task and would not be exceeded unless an agreed upon change in scope took
affect. Based on a billing method of time and materials, the result of early
completion would result in a lower amount of hours billed.
Estimated fee's Basic Lookup
48 hours @ 120.00/hr
75 hours @ 100.00/hr
Total estimate fee
Estimated Fee's Enhanced Lookup
82 hours @ 120.00/hr
106 hours @ 100.00/hr
Total estimate fee
•
$5,760.00
$7,500.00
$13,260.00
$9,840.00
_ $10,600.00
$20,440.00
• Appendix
Estimate of Time in Downloading the Data & Developing
A GUI based Inquiry Application
For the BIKE REGISTRATION Application
Brief Description
This application deals with the registration of bicycles periodically. Once the bike is
registered the form is sent to the C & CS office for data entry where the record will be
stored in a bicycle file. Later, this file is used in a batch process to update the database.
Meanwhile, the registration fee collected is deposited in the treasurer's bank in the bike
fund account. The registrations for a bike is currently suppose to be renewed every two
years at a time. The Lansing police Department is then supposed to use the registration
number on a stolen bike that has been recovered, and browse a hard copy of bike
registrations to try and identify the owner. This step is currently not being done as reported
by the police department. Instead, the quartermaster escorts a person who is inquiring if
their bike has been recovered to a collection of bikes. The person is then instructed to try
and find their bikes.
We have suggested the following items:
- The system be implemented on a network which could eliminate the data entry
process at the C & CS office and minimize the paperwork on behalf of the fire
department.
• -Provide the police department access to use the application on the network so that
they may perform an inquiry on a recovered bike easily and in a more timely
manner.
- Modify / clarify the roles and responsibilities of the fire and police departments in
respect to working with the bike registration process. Otherwise there is no use in
considering the replacement of the original application.
Estimation of size of data to be archived
Assuming the maximum number of records stored in a database as 25000 and the length of
each record as an approximate of 200 bytes, the* estimated total capacity of the database
with the existing records is 5 MB. .
Downloading the data from the mainframe
Taking one -hour time (including the set up time) for the downloading of 5 Megabytes of
data, the total effort required* in down loading would be 4 hrs. .
Creating a database and storing the data.
Effort in creating structure of a table (including indexes) corresponding to a data set is
estimated to be 2 hours, and then taking 2 hours for loading table.
Develo40 . ping the Application programs for Inquiry[Update process.
• With the application installed on a network, the data entry process carried out by C & CS
can be avoided. We recommend using VB as the interface (front-end) tool to interact with
the database (SQL Server recommended for standardization purposes through out the city,
but not mandatory as of yet). There will be 4 different modules in this application, which
are as follows... Add, Change, Delete, Inquiry. There will be 4 screens all together. One
for add/change, one each for delete and inquiry and one as the Main menu screen which
will drive the application to the corresponding screens and modules. Each screen will be
controlled by an individual program except the main menu screen. The main menu will be
related to the application program. The design and development effort for these 5 programs
should be approximately 7 hours per program, which totals to 35 hours. Broken down, the
analyst would spend a total of 15 hours while the programmer would spend a total of 20
hours.
Testing
Creating the test plan and testing the system takes 32 hours.
Implementation
It shall require 16 hours.
Documentation
It shall require 12 hours.
• User Training
It shall require 8 hours
•
Expected Time Calculation
1) Recommended enhancement version for the bike registration replacement.
Operation
Size
Hours Required
Analysts
Programme
per unit of
Time
rs Time
operation
Hours
Hours
Downloading the
Approximate size 5
4
4
data from the
M CHARS
mainframe
Creating a
1 table
4
4
database for
storing the data.
Test plan creation
12
Developing
5 programs
7 hours for
15
20
inquiry programs
each program
for archived data
Testing
5 programs
4
20
Im lementation
1
16
•
Documentation
12
User Training
8
Sub Total
55
56
Contingencies
(20%)
11
11.2
Total
66
67.2
2) This gives you the estimation for migrating the existing system without enhancing
it.
Operation
Size
Hours Required
Analysts
Programme
per unit of
Time
rs Time
operation
ours
(Hours)
Downloading the
Approximate size 5
4
4
data from the
M CHARS
mainframe
Creating a
1 table
4
4
database for
storing the data.
Test plan
8
Developing
3 programs (Add /
2 for the
6
9
inquiry programs
Change / Delete,
analyst
for archived data
Inquiry, Main
3 for the
application
programmer
program)
Testing
3
4
12
Implementation
16
Documentation
8
User Training
4
Sub Total
38
33
Contingencies
7.6
6.6
20%
Total 45.6 39.6
For migrating the existing Bike Registration with or without Enhancements to server based
system would require a total number of hours from 85.2 to 133.2 depending on the basic
current functionality upto and including the enhancements mentioned. The issue of more
functionality above and beyond what has been suggested may have to be dealt with on a per
functional request basis.
• YEAR 2000 PROJECT OFFICE
PROPOSAL FOR DEVELOPMENT OF THE
BIKE REGISTRATION APPLICATION
Scope
The scope of work will include the downloading and creation of a bike registration system.
The application will make iteasier to use and access when placed on a network. The
attached appendix will outline the tasks required for the development of the application.
The rate structure for the requested resource is $120.00 per hour for the Analyst and
$100.00 for a programmer. The estimated costs for the migration and retention of original
functionality as well as an enhanced application that we recommend would be as follows:
Basic functionality that currently exists, but migrated to the LAN network
Analyst 50 hours at $120 per hour = $6,000.00
Programmer 40 hours at $100 per hour = $4,000.00
$10,000.00
Enhanced registration application as recommended
Analyst 66 hours at $120 per hour = $7,920.00
Programmer 67 hours at $100 per hour = $6,700.00
• This price based on the following assumptions: $14,620.00
1. There is no significant increase (> 10%) in the functionality previously outlined
to STP by Steve Persons (Police) and Chuck Fulger (Fire).
2. The necessary technical infrastructure is provided. The preferred method would
be SQL server as the back -end and Visual Basic as the front-end.
is
•
Year 2000 project office memo
Date: 12/28/98
To: Liza Estlund Olson
From: Wayne Budde
RE: Lansing Police Department Bid
The impact assessment for the Police Departments H/P application code has been
completed. The detailed analysis and management reports are available for review
if requested. In summary, for the nine application groups, there are 262 programs or
modules with approximately 278,000 lines of code. 104 of the programs, 40%, have
suspect year 2000 coding with approximately 1,235 lines of code that may need to
be changed.
;The same estimating metrics that we utilized for the Unisys analysis was applied for
:the L1?D. A slightly different approach to renovating the code has been suggested to
r'i ` :potentially reduce the effort and number of hours required. The approach would be
Gto modify the "obvious" date related coding, and use the testing environment to
catch the .remaining errors. This approach should reduce the analysis hours to
• 4riterrogaie each flagged error. Even with this approach the estimate, due to the
numbet,of programs, is still quite extensive. One last possibility for reducing the
icost may, be the duplication of applications that where received on the tape from
tPD. Ne will be verifying that each application that was assessed is unique and
will, require attention.
The estimates are based on a blended rate of $110.00. The analysis and renovation
will require a mixture of analyst ($120.00) and programmer ($100.00) time.
Attachments
1. LPD ESTIMATES
• 12/28/98 Confidential
0
Lansing Police Dept.
Year 2000 Conversion
IMPACT ASSESSMENT REPORT
•
Senior Technology Partners,, Inc.
December 1998
0
Year 2000 conversion — Impact Assessment Report
• TABLE OF CONTENTS
1 Executive Summary ..................................................................................................4
1.1 Scope of the Impact Assessment
...........................................................................................
1.2 Impact Assessment Findings
4
.................................................................................................
1.3 SENIOR TECHNOLOGY PARTNERS Recommendations...................................................
4
4
1.3.1 Recommendations for Year 2000 Compliance................................................................
4
2. Introduction
...............................................................................................................
2.1 Scope Work Completed
5
of .....................................................................................................
2.1.1 Lines of Code Count
5
........................................................................................................
2.1.2 Source Members Count
5
.................................................................................................
3. Approach
5
...................................................................................................................6
3.1 Inventory Compilation
.................................................:................................:.........................
3.2 Downloading the Sources and Validation
6
..............................................................................
3.3 Impact Analysis
7
......................................................................................................................
3.3.1 Synonym Processing
6
....................................................................................................
3.3.2 Indirect Processing
7
........................................................................................................
3.4 Patterns Identification
7
................................................:............................................................
3.5 Report Generation
7
.................................................................................................................. 7
4. Impact Assessment Deliverables
............................................................................12
4.1 Application Level Reports
....................................................................................................
4.1.1 Portfolio Summary
12
...................................................................................................
4.1.2 Affected Items Inventory
12
........... ...............................................................................
4.1.3 Affected Statements Inventory
12
.................................................................................
5. Impact Assessment Findings
12
..................................................................................13
5.1 Global Summary
...................................................................................................................
5.2 Source Type wise IA findings
5.3 Current Date Handling
13
10
.................................................................................................
14
.
5.3.1 System Date
..................................................................................................................
14
5.3.2 Dates in screen/reports.................................................................................................
14
5.3.3 Date transformation
..................................................................................................
14
5.3.4 Dates from data files......................................................................................................
14
6 SOLUTION STRATEGY OPTIONS FOR DATE HANDLING.................................15
6.1 Options Available.............................................................................................................
15-
6.1.1 Data Approach.........................................................................................................
15
6.1.2 Procedural Approach...............................................................................................
15
6.1.3 Combination Approach ................................................
6.2 Comparison of Data and Procedural Options.................................................................
16
6.3 Components........................................................................................................................
16
6.4 Criteria.............................................................................................................................
16
6.5 Influencing Factors...........................................................................:...................................
17
6.5.1 Size and Complexity of Programs............................................................................
17
6.5.2 The Number of Affected Lines of Code.........................................................................
17
6.5.3 The "Cleaner"Approach................................................................................................
17
6.5.4 Interfaces with Other Applications.................................................................................
17
6.5. 5 Number of Impacted Items............................................................................................
17
6.5.6 Number of Impacted Screens and Reports...................................................................
17
6.5.7 Environmentall Operational Factors..............................................................................
18
6.5.8 Test Data Availability .....................................................................................................
18
6.5.9 Data Storage..................................................................................................................
18
6.5.10 Impact on Performance...............................................................................................
18
6.5.11 Projected Life Span.....................................................................................................
18
7. SENIOR TECHNOLOGY PARTNERS Recommendations.....................................19
•
7.1 Budget Justification..............................................................................................................
19
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 2
02/08/99
Year 2000 conversion — Impact Assessment Report
• 7.2 Strategy Formulation and Conversion Planning.................................................................. 19
7.2.1 Date Handling Strategy................................................................................................. 20
7.2.2 Conversion Strategy...................................................................................................... 20
7.2.3 Testing Strategy............................................................................................................ 20
7.2.4 Implementation Strategy................................................................................................ 20
7.3 Pilot Conversion................................................................................................................... 20
8.0 Errors and Problems.................................................................................... 20
•
•
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 3
02/08/99
Year 2000 conversion — Impact Assessment Report
•
1 Executive Summary
Senior Technology Partners was invited to participate in the year 2000 compliance project for Lansing
Police Dept. In December 1998 SENIOR TECHNOLOGY PARTNERS completed a high level review
to assess the Year 2000 compliance of Lansing Police Dept. The next phase of the project was to collect
the portfolio of the application sources and to conduct an impact assessment study. SENIOR
TECHNOLOGY PARTNERS collected the application sources in December of 1998 and analyzed them
in their Year 2000 factory at Farmington Hills, MI. This portfolio covers application systems that support
various business areas including business, lemssrce, logsrce etc,. This section summarizes the findings
of the impact assessment study and SENIOR TECHNOLOGY PARTNERS's recommendations for the
subsequent phases of the project.
1.1 Scope of the Impact Assessment
The total size of the portfolio taken up for Impact Assessment is approximately 250 thousand lines of
code. It consists of 10 application source libraries as organized by Lansing Police Dept. The primary
source component in this portfolio is COBOL. Please see section 2.1 for a detailed scope of the work.
1.2 Impact Assessment Findings
• The good news is that only 4 % of the procedurally affected lines of code and 84% of the total
logical lines of code in the portfolio are affected by the Year 2000 date impact. This is within the
quoted industry average. The break up of the impact is given in table provided in section 5 of this report.
is
1.3 SENIOR TECHNOLOGY PARTNERS Recommendations
Based on the initial analysis of the impact assessment reports, our knowledge of Lansing Police Dept.
and our experience in Year 2000 Services, we recommend the following:
1.3.1 Recommendations for Year 2000 Compliance .
• Review the applications and prioritize them based on how critical they are to the enterprise and the
anticipated failure dates.
• Prepare for testing the critical applications by documenting the business scenarios / rules and test
plans.
• Use a pilot conversion to study suitability of conversion tools and to fine tune the conversion
approach.
• Identify and document modules/programs that are not being used. These may be backed up and
removed from the production system.
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 4
02/08/99
Year 2000 conversion — Impact Assessment Report
• 2. Introduction
•
The Lansing Police Dept. has taken a very proactive approach towards solving the Year 2000 problem by
initiating the fundamental impact analysis study. The Lansing Police Dept. performed the enterprise
level inventory analysis of the COBOL applications involved.
The Lansing Police Dept. invited SENIOR TECHNOLOGY PARTNERS to download the identified the
COBOL application sources and conduct Year 2000 impact assessment to identify the extent of usage
and processing of dates in their COBOL based applications.
This report provides the details of the portfolio collected, and presents the impact assessment results.
This report also includes a few alternative solution approaches that may be employed to achieve Year .
2000 compliance for the applications.
2.1 Scope of Work Completed
Based on physical line count, the approximate size of the application portfolio received is 250 thousand
lines of code. The following tables show the summary of the source statistics.
2.1.1 Lines of Code Count
APPLICATION
COBOL
BUSINESS.DEV
12,804
LEMSPROG
10,263
LEMSSRCE
76,842
LOGSRCE
5,592
NEWLEMS 2
15,452
-NEWRAS
63,759
N EWTRAF
27,273
PERSONNL
24,450
PROTOS
16,742
TOTAL
253,177
2.1.2 Source Members Count
APPLICATION
COBOL
BUSINESS.DEV
21
LEMSPROG
47
LEMSSRCE
25
LOGSRCE
9
NEWLEMS 2
25
NEWRAS
4
NEWTRAF
31
PERSONNL
53
PROTOS
47
TOTAL
1 262
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 5
02/08/99
Year 2000 conversion — Impact Assessment Report
• 3. Approach
•
•
The approach adopted for Impact Assessment Study involved the following steps:
• Inventory Compilation
• Downloading the Sources and Validation
• Tools Selection
Programs Capture -
Patterns Identification
• Impact Analysis
• Reports Generation
3.1 Inventory Compilation
The sources were grouped as per the respective source libraries as shown in section 2.1.1as required by
Lansing Police Dept.
The following picture depicts the source types that were downloaded from Lansing Police Dept.
Inventory Compilation
3.2 Tools Selection
After examining a sample of the source programs received, the following tools were selected.
• SENIOR TECHNOLOGY PARTNERS's SEEC for COBOL
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 6
02/08/99
Year 2000 conversion — Impact Assessment Report
• 3.3 Impact Analysis
The Impact Assessment was carried out on the application sources for date data items. During impact
assessment, the sources are scanned for matching patterns to identify the affected items. In addition, the
following methods are used by SEEC to identify the impacted code.
3.3.1 Synonyms Processing '
When a date item is moved to another field, then the target field is called a synonym of the date field.
The synonyms are identified by analyzing the data flow in the programs.
3.3.2 Indirect Processing
When the same memory location of a date field is assigned to another field by redefinition or renaming,
then the other field is called indirect reference of the date field. These indirects are identified by
analyzing the data structures used in the programs.
The affected items are scanned not only from the program sources but also from the copybooks, screen
sources and the data file sources.
3.4 Patterns Identification
SENIOR TECHNOLOGY PARTNERS used the set of default patterns within the tool for date detection
. Then the impacted items were manually reviewed and the "noises" were analyzed before the patterns
• were finalized for all the applications.
SENIOR TECHNOLOGY PARTNERS Identified Patterns:
•
DD
2 TO 2
BOTH
DDD
3 TO 3
BOTH
MM
2 TO 2
BOTH
MMM
3 TO 3
BOTH
YY
2 TO 2
BOTH
CC
2 TO 2
BOTH
C
1 TO 1
BOTH
C
2 TO 2
BOTH
CCYY
4 TO 4
BOTH
CYY
3 TO 3
BOTH
D
2 TO 2
BOTH
M
2 TO 2
BOTH
Y
2 TO 2
BOTH
YE
2 TO 2
BOTH
YEA
2 TO 2
BOTH
YR
2 TO 2
BOTH
YR
3 TO 3
BOTH
YR
4 TO 4
BOTH
YYY
3 TO 3
BOTH
YYYY
4 TO 4
BOTH
DDMM
4 TO 4
BOTH
MMDD
4 TO 4
BOTH
MMYY
4 TO 4
BOTH
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 7
02/08%99
Year 2000 conversion — Impact Assessment Report
•
is
•
YYMM
4 TO 4
BOTH
DDMMYY
6 TO 6
BOTH
DMY
6 TO 6
BOTH
MDY
6 TO 6
BOTH
MMDDYY
6 TO 6
BOTH
YMD
6 TO 6
BOTH
YYDDD
6 TO 6
BOTH
YYMNIDD
6 TO 6
BOTH
CCYYMMDD
8 TO 8
BOTH
CCYYM DD'
10 TO 10
BOTH
CYMD
8 TO 8
BOTH
DDMMCCYY
8 TO 8
NO -CHECK
DDMMCCYY
10 TO 10
NO -CHECK
MMDDCCYY
8 TO 8
NO -CHECK
MMDDCCYY
10 TO 10
NO -CHECK
MMDDYY
8 TO 8
NO -CHECK
YMD
8 TO 8
BOTH
YYNMMD
8 TO 8
BOTH
DAY
1 TO 1
BOTH
DAY
2 TO 2
BOTH
DAY
3 TO 3
BOTH
DAYS
2 TO 2
BOTH
DAYS
3 TO 3
BOTH
PERIOD
1 TO 1
BOTH
WEEK
1 TO 1
BOTH
WEEK
2 TO 2
BOTH
MONTH
2 TO 2
BOTH
MONTH
3 TO 3
BOTH
CENTURY
1 TO 1
BOTH
CENTURY
2 TO 2
BOTH
CENTURY
4 TO 4
BOTH
YEAR
3 TO 3
BOTH
YEAR
4 TO 4
BOTH
YEAR
2 TO 2
BOTH
DATE
5 TO 5
BOTH
DATE
6 TO 6
BOTH
DATE
7 TO 7
BOTH'
DATE
8 TO 8
BOTH
GREGORIAN
6 TO 6
BOTH
JULIAN
5 TO 5
BOTH
JULIAN
7 TO 7
BOTH
DY
2 TO 2
BOTH
DYS
3 TO 3
BOTH
MNTH
2 TO 2
BOTH
MNTH
3 TO 3
BOTH
MO
2 TO 2
BOTH
MON
2 TO 2
BOTH
MON
3 TO 3
BOTH
MTH
2 TO 2
BOTH
3 TO 3
BOTH
IMTH
CEN
1 TO 1
BOTH
CEN
2 TO 2
BOTH
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 8
02/08/99
Year 2000 conversion — Impact Assessment Report
•
•
•
CENT
1 TO 1
BOTH
CENT
2 TO 2
BOTH
CENT
4 TO 4
BOTH
DAT
5 TO 5
BOTH
DAT
6 TO 6
BOTH
DAT
7 TO 7
BOTH
DAT
8 TO 8
BOTH
DT
5 TO 5
BOTH
DT
6 TO 6
BOTH
DT
7 TO 7
BOTH
DT
8 TO 8
BOTH
DTE
5 TO 5
BOTH
DTE
6 TO 6
BOTH
DTE
7 TO 7
BOTH
DTE
8 TO 8
BOTH
GREG
6 TO 6
BOTH
GREG
8 TO 8
BOTH
JUL
5 TO 5
BOTH
JUL
7 TO 7
BOTH
DDD
3 TO 3
BOTH
MMM
3 TO 3
BOTH
YR
2 TO 2
EITHER
YY
2 TO 2
EITHER
CCYY
4 TO 4
EITHER
CYY
3 TO 3
EITHER
YR
3 TO 3
EITHER
YR
4 TO 4
EITHER
YYY
3 TO 3
EITHER
YYYY
4 TO 4
EITHER
DDMM
4 TO 4
EITHER
MMDD
4 TO 4
EITHER
NDM
4 TO 4
EITHER
YYMM
4 TO 4
EITHER
CCYYDDD
7 TO 7
NO -CHECK
CCYYMM
6 TO 6
NO -CHECK
DDMMYY
6 TO 6
EITHER
DMY
6 TO 6
EITHER
MDY
6 TO 6.
EITHER
MMDDDYY
6 TO 6
EITHER
YMD
6 TO 6
EITHER
YYDDD
5 TO 5
EITHER
YY ZMD
6 TO 6
EITHER
CCYYMUDD
8 TO 8
EITHER
CCYYMMDD
10 TO 10
EITHER
CYMD
8 TO 8
EITHER
YMD
8 TO 8
EITHER
YYNRII MD
8 TO 8
EITHER
DAY
1 TO 1
EITHER
DAY
2 TO 2
EITHER
DAY
3 TO 3
EITHER
DAYS
2 TO 2
EITHER
DAYS
3 TO 3
EITHER
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 9
02/08/99
Year 2000 conversion — Impact Assessment Report
is
•
PERIOD
I TO I
EITHER
WEEK
I TO 1
EITHER
WEEK
2 TO 2
EITHER
MONTH
2 TO 2
EITHER
MONTH
3 TO 3
EITHER
CENTURY
I TO I
EITHER
CENTURY
2 TO 2
EITHER
CENTURY
4 TO 4
EITHER
YEAR
3 TO 3
EITHER
YEAR
4 TO 4
EITHER
YEAR
2 TO 2
EITHER
DATE
5 TO 5
EITHER
DATE
6 TO 6
EITHER
DATE
7 TO 7
EITHER
DATE
8 TO 8
EITHER
GREGORIAN
6 TO 6
EITHER .
JULIAN
5 TO 5
EITHER
JULIAN
7 TO 7
EITHER
DYS
3 TO 3
EITHER
MNTH
2 TO 2
EITHER
MNTH
3 TO 3
EITHER
MON
2 TO 2
EITHER
MON
3 TO 3
EITHER
MTH
2 TO 2
EITHER
MTH
3 TO 3
EITHER
CENT
2 TO 2
EITHER
CENT
4 TO 4
EITHER
DT
5 TO 5
EITHER
DT
6 TO 6
EITHER
DT
7 TO 7
EITHER
DT
8 TO 8
EITHER
DTE
5 TO 5
EITHER
DTE
6 TO 6
EITHER
DTE
7 TO 7
EITHER
DTE
8 TO 8
EITHER
GREG
6 TO 6
EITHER
GREG
8 TO 8
EITHER
JUL
5 TO 5
EITHER
JUL
7 TO 7
EITHER
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 10
02/08/99
Year 2000 conversion — Impact Assessment Report
•
•
is
3.5 Report Generation
Report files were extracted from the Impact Assessment tools, and are uploaded to Microsoft ACCESS®
databases. Using the report generator facility of the tool, various reports can be produced at the click of a
button. These reports are used to verify the impact assessment process. The MS Access databases are
used to produce all the impact assessment reports.
The following diagram illustrates the above two steps:
APPL Folders
+YK
IMPACT AS E NT PROCESS
Application
Portfoio
Affected It�
Inventory
Affected St to
Inventory
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 11 -
02/08/99
Year 2000 conversion — Impact Assessment Report
0 4. Im
pact Assessment Deliverables
SENIOR TECHNOLOGY PARTNERS's Impact Assessment deliverables consist of the following:
• Impact Assessment Report
• Soft Copy of the Microsoft Access databases and reports on floppy disks.
The Microsoft Access databases (MDB files) will contain all the impact assessment outputs. These
include detailed program level reports as well as summaries. Additional reports can be extracted from
the Access databases by creating customized queries/reports.
4.1 Application Level Reports
4.1.1 Portfolio Summary
This report lists the total logical lines of code and the affected logical lines of code in the application
expressed as a total and broken down by the following types
• Declaration'
• Data Transfer
• Data Operation
• This report helps to identify the impacted lines summary for all the programs and also helps to identify
the program complexities for estimating testing effort.
4.1.2 Affected Items Inventory
This report lists all the data items affected in each of the programs. These include data file fields, screen
fields, report fields, record names, working storage variable etc. This report helps validate and refine the
impact assessment by providing the noises picked up by the pattern matching process.
4.1.3 Affected Statements Inventory
This report lists all the affected statements in the program and the type of affected line - declaration, data
transfer or data operation.
The Affected Statements report helps in the conversion process to identify the physical lines of code
affected in the programs.
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 12
02/08/99
Year 2000 conversion - Impact Assessment Report '
• 5. Impact Assessment Findings
This section contains the summary results of the impact assessment study. The detailed results are
Contained on the floppy disks.
•
•
5.1 Global Summary
The impact assessment findings for COBOL are summarized by application in the following table.
APPLICATION
Programs
Received
Affected LOC
Total Procedurally
Affected
LOC
-Total LOC
BUSINESS
21
9,185
740
12,804
LEMSPROG
47
7,600
348
10,263
LEMSSRCE
25
69,236
3,013
76,842
LOGSRCE
9
4,392
226
5,592
NEWLEMS2
25
12,981
268
15,452
NEWRAS
4
58,131
2,220
63,759
NEWTRAF
31
21,609
821
27,273
PERSONNL
53
18,978
1,085
24,450
P ROTOS
47
12,946
300
16,742
5.2 Source type wise IA findings
The COBOL statistics are provided below:
Component
Programs
Affected
Total
Total Logical
Received
Logical
Procedurally
LOC
LOC
Affected
LOC
COBOL
262
214,758
9,021
253,177
j
58 10
The impact assessment findings for COBOL Logical Lines of Code are summarized by application in the
following table
APPLICATION
Programs
Received
Affected
Logical
LOC
Procedurally
Affected
LOC
Total
Logical
LOC
BUSINESS
21
9,185
740
12,804
LEMSPROG
47
7,600
348
10,263
LEMSSRCE
25
69,236
3,013
76,842
LOGSRCE
9
4,392
226
5,592
NEWLEMS2
25
12,981
268
15,452
NEWRAS
4
58,131
2,220
63,759
NEWTRAF
31
21,609
821
27,273
PERSONNL
53
18,978
1,085
24,450
PROMS
47
12,496
300
16,742
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 13
02/08/99'
Year 2000 conversion — Impact Assessment Report
5.3 Current Date Handling
The following observations are based on the examination of a random sample of source programs to
identify the methods used to store and process dates in the applications. In general, many of the programs
process date fields with 2 digit years.
The typical usage of the date fields found is as follows:
5.3.1 System Date
Some programs accept date from the system date; this is a machine dependent characteristic and
currently, this only returns the date in the 2-digit year format.
5.3.2 Dates in screen/reports
The dates in reports and screens do not contain the century., This issue will have to be examined to
determine if there will be any ambiguity regarding the century portion of the year.
5.3.3 Date transformation
There are instances where the date fields are used to perform date format transformations and certain
other date functions such as adding a number of days to a date to give a new date etc. In some cases
Lansing Police Dept. applications have date routines to perform these types of computations. These
• changes will have to be carefully reviewed and evaluated for the option of using external routines either
developed by Lansing Police Dept. or licensed from a vendor of date utility functions.
•
5.3.4 Dates from data files
The date fields used as keys in data files will have to be examined carefully to determine if the century
needs to be included as a part of the key to maintain the sequencing requirements.
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 14
02/08/99
Year 2000 conversion — Impact Assessment Report
• 6. SOLUTION STRATEGY OPTIONS FOR DATE HANDLING
The basic problem due to the Year 2000 dates is based on the fact that most legacy applications do not
explicitly store/process the century part of the date. Instead the applications store/process dates use the
two -digit year with certain implicit assumptions about the century. This can create confusion and lead
errors as shown in the following example. Consider a simple arithmetic operation to find the duration
between two calendar years 1992 and 1996. When these years are stored and processed without the
century, the arithmetic difference can be computed without any error (96 — 92 = 4). This implicit
assumption will not be valid when we deal with the Year 2000. For example, the arithmetic difference
between -2000 and 1996 may be computed er oneously as (00 — 96 = —96), when two digit years are used
in the subtraction.
6.1 Options Available
The following sections discuss the options that could be used to solve this problem, including the criteria
to evaluate these options and recommendations for the next phases of the project.
6.1.1 Data Approach
First option is to go back to the basics and employ 4 digit years to store and process dates to make the
application truly Year 2000 compliant. This option is referred to as the "Data Approach". The Data
Approach includes undertaking a full scale data conversion for all the affected date storage structures
leading to increased storage space requirements and possibly, increased data entry.
0. 6.1.2 Procedural Approach
is
The second option is to employ a Procedural Approach that handles all the logic inside a program
without needing any changes to the physical storage format or user input/output format. This approach
requires that the "2 digit to 4 digit year change" logic packaged in an "envelope" around the basic date
handling logic. This approach needs a 100-year window to convert a 2-digit year to a 4-digit year. This
window can be a Fixed Window or a Sliding Window for different applications.
6.1.3 Combination Approach
A combination of the above two approaches can also be used to solve this date problem. There are
multiple variants of this approach available for various applications. One of the variants involves
changing the data storage formats and all processing to the full 4-digit year, with the user interface
components (inputtoutputs) in the existing 2-digit year format. This approach is feasible for most date
fields since the century portion of the year can be inferred from the 2-digit year. For exceptions where
the century may not be inferred, the fu114-digit year will have to be used. The data -entry requirements
may be kept to a minimum by pre -filling defaults.
Another way of combining the two approaches is to use data expansion for some applications, which
needs data field expansions and procedural approach for the remaining applications.
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 15
02/08/99
Year 2000 conversion — Impact Assessment Report
•
6.2 Comparison of Data and Procedural Options
Data Option
Advantages
Disadvantages
Cleaner Outcome '
Higher Initial Cost
Better Maintainability
Lower User productivity
Minimal Interface Requirements
More Documentation Effort
Better design for future migration
Additional Storage Requirements
Additional changes to test suites
Procedural Option
Advantages
Disadvantages
Less Project cost
Poorer Response time
Configuration management simple
Additional analysis time
Project Management is simpler
Sort complexity may be increased
Independent program changes
Effort increases as LOC increases
More suited for automated testing
6.3 Components
• The impact on conversion of all application components such as the following should be considered
while evaluating the options.
•
• User Interface (input/output to screen fields and report fields)
• Application process logic involving computations and transformations
• Data Structures that physically store the affected fields
6.4 Criteria
The solution strategy to be adopted may be based evaluation criteria such as the following:
• Technical Merit: The technical considerations such as proper use of software engineering
principles, Fixed Window versus Sliding Window etc.
• Internal Resources Required: The effort required for certain tasks that are likely to be to be
handled internally. These include planning, testing and acceptance, training, user manuals and
procedure changes, and data conversion for the production data during transition to the modified
system.
• Outside Resources Required: The effort required for tasks that are likely to be assigned to vendors.
Increased use of process envelopes may increase the programming complexity and thereby the effort
required from vendors. There could be several dependencies and iterations if the implicit rules for
building process envelopes are not defined clearly.
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 16
02/08/99
Year 2000 conversion — Impact Assessment Report
• Cost: The overall cost in terms of effort as well as financial considerations such as choice of
additional employees, temporary contractors or vendors.
6.5 Influencing Factors
The above evaluation criteria may be examined for each component, based on the influencing factors for
the Lansing Police Dept. applications as listed below:
6.6.1 Size and Complexity of Programs
In general, as the size and complexity of the program increases, the effort to make procedural changes
and to test them increases.
6.5.2 The Number of Affected Lines of Code
The ratio of affected lines of code to total lines of code will indicate the extent to which the logic need to
be changed when procedural approach is adopted. Further insight into the changes required might be
gained by looking at the types of lines (data division or procedure division) that need the change.
The use of copybooks for date processing logic may be considered while estimates for the effort for code
conversion and testing are being developed.
6.5.3 The "Cleaner" Approach
• The data approach is cleaner from a technical standpoint and has the added advantage of beingmore
permanent thus enabling modifications and interfaces and/or conversions to other technical environments
to be easier.
6.5.4 Interfaces with Other Applications
If the applications have high interfaces with external agencies, there will be maximal impact of creating
"data bridges" i.e. bridging programs for transforming fields in the interface data files.
6.5.5 Number of Impacted Items
The number of impacted data items is similar to the one discussed for the affected lines of code. The
difference is in the effect on the solution strategy adopted for the user interface. If the procedural
approach is adopted for the user interface, then instead of mechanically treating all date fields for either
the data -approach or the procedural approach, each date field will have to be checked for whether it is a
user interface field. This will tend to increase the impact on the effort and cost. There will be some
reduction compared to the full procedural approach, in that the bulk of the affected items will not be user
interface related. Therefore, the number of envelope packaging required will be fewer.
6.5.6 Number of Impacted Screens and Reports
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 17
02/08/99
Year 2000 conversion — Impact Assessment Report
• The number of impacted screens and reports may be a factor to consider if the data approach option is to
be adopted for the user interface. The impact to the user interface in terms of usability (takes more room
on the screens/reports) and productivity (amount of data entry) must be considered. In addition, the effort
required to identify layout changes on screens, reports and forms, make documentation changes and
arrange for the training related issues must be considered.
6.5.7 Environmental/ Operational Factors
• Production Cobol sources, operational procedures and documentation changes
• Changes to end user queries created using Query/400
• User manuals and procedures and related training
• Planning and scheduling of production data conversion and/or building data bridges for interfaces.
• Availability of hardware/software environment to simulate Year 2000 dates for the purpose of
testing.
6.5.8 Test Data Availability
The availability of test data for performing the baseline tests and saving these results for comparison with
the modified applications is also a factor that can influence the solution strategy. If a well established
test suite exists with all appropriate test scenarios for testing application dates and processing, then the
data approach will require an additional effort of modifying the test bed for date field changes. If
automated data comparison tools can be deployed under a full procedural approach then using a data
approach will involve greater effort since the comparisons cannot be automated.
40
In Lansing Police Dept. environment, there is no baseline test suite and there are no automated testing
tools. Therefore, regardless of the strategy option chosen, there will be the need to establish baseline test
data and results.
6.5.9 Data Storage
The Data Storage affordability and availability needs to be considered in order to determine the solution
strategy. In most cases, the cost of disk space is no longer as high as when the applications were built
(the'original motivation for introducing the date field problem of implied century). The availability of the
disk space may be questionable.
6.5.10 Impact on Performance
The impact of adopting a procedural approach will result in inclusion of a higher number of procedural
statements, since a process envelope will be required to correctly process the date fields. The potential
impact of a likely increase in response time and processing time due to the additional processing may
need to be considered.
6.5.11 Projected Life Span
The projected life span of the current application functionality may influence the solution strategy.
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 18
02/08/99
Year 2000 conversion — Impact Assessment Report
The industry recommendations (conference speakers, magazine articles and the Internet Year 2000 sites)
• seem to favor restricting the modifications to those required for routine enhancements and Year 2000
compliance in view of the time schedules.
For an application designated for a redesign under a new architecture and functionality, the option to use
a data approach for the data structures will involve a higher initial effort and cost for the Year 2000
project. However, it will save the equivalent or more effort to make the eventual migration of data to the
new environment.
7. SENIOR TECHNOLOGY PARTNERS Recommendations
The impact analysis of the entire portfolio of applications in Lansing Police Dept. provides a detailed
picture of the complexity of the Year 2000 problem. Based on the initial analysis of the impact
assessment reports, our knowledge of the Lansing Police Dept. environment and our proven track record
in Year 2000 Services, we recommend the following:
7A Budget Justification
The century compliance upgrade is likely to be an expensive and time-consuming effort. In many
organizations, this is not budgeted for and it is extremely difficult to justify the expense. For Lansing
Police Dept. the total portfolio size is approximately 250 thousand. The current industry -estimated costs
are 1 to 1.5 dollars per source line for procedural approach. The data expansion approach is estimated to
be 3 to 4 times larger than the procedural approach. However, the problem with using these estimates is
that each organization is unique in terms of application system types and supporting infrastructures and
the actual costs may be dramatically different from the industry standards.
• 7.2 Strategy Formulation and Conversion Planning
All the past legacy systems experience has been combined to formulate the Year 2000 methodology for
SENIOR TECHNOLOGY PARTNERS and is named as "Year 2000 - Compliance in Time". It
consists of the following six phases:
• Portfolio Analysis
• Impact Assessment
• Strategy Formulation and Conversion Planning
• Code Conversion
• Integration Testing
• Implementation
This methodology has been used in various projects and found to be very effective to solve the Year
2000 Problem. Studying the various influencing factors discussed above will derive the strategy and
solution model. During this phase, implementation approach, testing requirements, conversion tools, test
data generators; date simulators will be identified. The normal duration for this strategy formulation and
conversion planning for the submitted Lansing Police Dept. portfolio is six weeks. Hence as a next
logical step in the year 2000 Methodology, SENIOR TECHNOLOGY PARTNERS recommends
carrying out the Strategy and Planning Phase to finalize the global solution model. The following
strategies will be formulated as a part of the strategy and planning phase:
• Date Handling Strategy
• Conversion Strategy
• Testing Strategy
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 19
02/08/99
Year 2000 conversion — Impact Assessment Report
• Implementation Strategy
• 7.2.1 Date Handling Strategy
The following are the factors must be carefully studied to fmalize the date handling strategy.
• Usage of dates in key fields
• Interfaces between applications
• Usage of end user queries/applications
• Long term IT plans for the applications
7.2.2 Conversion Strategy
The tool selection can be done depending upon the approach chosen for the date handling. Commercial
tools need -to be researched and evaluated.
All the systems need to be studied with the user's help to identify the implementation units using the
input packaging concepts. The input packaging needs to be done to split the applications into
manageable, functionally cohesive and easily implementable units. Then the sequencing of the
implementation units needs to be done based on the priority established, failure dates, dependencies
between implementation units and the mission criticality of the implementation units. The application
freeze windows also needs to be identified for all the implementation units depending upon the pending
or planned enhancements.
The conversion approach can be finalized and the conversion handbook can be published containing the
conversion instructions, standards and guidelines. The configuration management approach, version
control procedure and change control procedure need to be documented.
7.2.3 Testing Strategy
The testing requirements need to be identified for all the implementation units to do the integration
testing in the testing environment. All the process oriented bridges and data oriented bridges will be
identified.
Testing tools need to be evaluated for capturing and replaying the test scripts. All the existing test suites
need to be analyzed for possible usage. Test simulator requirements for the Year 2000 related test cases
need to be identified.
7.2.4 Implementation Strategy
The implementation requirements need to be identified in terms of the sequence and pilot runs need to be
identified before implementation. The implementation support details must be finalized and the plan for
retrofitting the changes done during the conversion need to be identified.
7.3 Pilot Conversion
As a "Proof of Concept", a pilot project can be done before committing to a full fledge conversion
project. Also, a pilot project is advisable to validate the amount of effort involved for the vendor as well
as for the business experts who need to participate in the system testing and acceptance testing. The pilot
project will help to identify all the communication requirements, QA requirements, input as well as
output packaging requirements for offshore.
•
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 20
02/08/99
Year 2000 conversion — Impact Assessment Report
During the strategy and planning phase, a pilot application needs to be identified. The pilot system
• identified with Lansing Police Dept. should be functional cohesive, have independent testing
requirements and is easy to implement. The pilot conversion project provides an opportunity to evaluate
the implementation approach and to estimate of the required effort from Lansing Police Dept. for test
data preparation and the testing the converted applications.
•
�J
8.0 Errors and Problems
During the analyzation and capturing process there were a few errors. In the Lemsprog application there
were two duplicates involving Access and Esub, and in the Logsrce(Cserlap, Logintfls, Newrek) and
Personnl(Routprc, C.cbl) applications there were also duplicates. On the Protos(Accdistc, Distcodc,
Findaddc, Aliasduc, Allaliac, Benonc, Chmolyc, De1124c, Owmain, Parkactcl, Prosc, Targetc,
Udaalocc) application there were quite a few duplicates and an error capturing sources Geonumc,
Parkactcl,Targetc and GeonumcL
Lansing Police Department/SENIOR TECHNOLOGY PARTNERS Confidential Page: 21
02/08/99
• YEAR 2000 PROJECT OFFICE
PROPOSAL FOR DEVELOPMENT OF THE
TELEPHONE BOOK APPLICATION
0
•
Scope
The scope of work will include downloading the existing telephone data as well as
extensive detail gathering as to design specifications and requirements from the users.
The initial understanding is that the application must be able to provide a city wide phone
directory as well as create usage reports as received from the phone company vendor(s).
The attached appendix will outline the tasks required for the development of the
application.
The rate structure for the requested resource is $120.00 per hour for the Analyst and
$100.00 for a programmer. The estimated costs for the original request as well as an
enhanced lookup application that we recommend would be as follows:
Analyst
Programmer
450 hours at. $120 per hour =
480 hours at $100 per hour =
This price based on the following assumptions:
$54,000.00
48 000.00
$102,000.00
I. There is no significant increase (>10%) in the functionality previously
outlined at a high level by SENIOR TECHNOLOGY PARTNERS.
2. The necessary technical infrastructure is provided. The preferred method
would be SQL server as the back -end and Visual Basic as the front-end.
1
• Appendix
A View and Estimate to Rewrite the Telephone Application
in a
Graphical User Interface Environment
Brief Description
The City of Lansing is currently using an application on the Unisys mainframe that has
two main functions. One is to provide 'an up to date city wide phone directory of all city
employees listed in a few different sorted orders (i.e. by department, ' by last name). The
second function is to provide a usage report for each phone number in the city by
department. This information is currently being received (via tape) from the phone
companies. This usage report simply lists the phone calls and costs per phone by
department and is not currently used in any other capacity that we are aware of.
We currently have only reflected on what it would take to migrate the current
functionality to a LAN environment from the mainframe with some minor enhancements.
There are other capabilities that we have recognized with going with this migration, but
have not truly been analyzed and included in this estimation. The time, at which the
design requirements are being developed, if not prior, would be when they would have to
be introduced and agreed upon so as to cover additional planning of time and resources as
well as costs if necessary.
® These are the possible options which could p p ( very well increase the estimates given
below):
• The ability to maintain the inventory information for a city phone number that is
currently duplicated by another database and used by the phone administrator.
• The ability to include cell phone and pager inventory, usage, and information (each
of which is currently monitored individually) in the same system so as to have a
centralized communications inventory and information application.
• The ability of having an automated monthly process of these communication items
via electronic billing from the vendors (if supported by them).
• The ability to charge back in a timely and accurate method to the respective
department accounts if desired. (Could reduce any abuse of phone usage or increase
charge back capability if not both.)
• Provide a online real-time phone directory for use by LAN / WAN users as.well as
give access to department personnel responsible for their communication costs to
review current or past usage / billing information on line. Reduces the large amount
of paper being produced currently. (To cut down on loading each person PC with an
icon to select, the online directory and or usage reports could be a static report with
an IP address for the LAN / WAN that the users access. Similar to the way a person
would navigate the Internet.)
•
2
• Downloading the data from the mainframe
Currently not known due to the uncertainty of the design requirements. Assume
everything would be a fresh entry into the system until decided otherwise.
Creating a database for storing the data.
Expected time required in creating structure of the tables is estimated to be 64 hours for
an analyst / database designer and 72 hours for a programmer.
Loading data in the new database.
Expected time required is 16 hours of system designer / analyst's time and 24 *hours of,
programmer's time.
Developing the proposed modules
When the application is developed in a GUI environment using an object -oriented
approach, the following modules shall comprise the application. This is a tentative plan
based on the limited study of application carried out so far.
Directory Module
a) Directory Maintenance Sub -module (2 Programs)
b) Directory Reporting Sub -module (3 Programs )
• 2. Billing Module
a) Billing Maintenance Sub -module (3 Programs)
b) Billing Reporting Sub -module (2 Programs)
3. Access Privileges Control Module (1 Program)
This step includes the analysis, development and testing of all the modules and their
programs. The directory module will be responsible for maintaining and producing
accurate phone listings for citywide employees based on a selection of sort methods.
The Billing module will be responsible for processing the interfaces received from the
phone companies and producing the usage reports. Ideally, the reports can be printed on
demand when they are needed.
The Access privilege module will handle a level of security to enable to protect some
data and access while making it possible for users in need of the phone directory can have
access. Also, to aid in the overall administration of the telephone application.
Although aggressive, our estimates for hours to carry out the module development effort
would be 24 hours per program by the analyst (total 264 hours) and another 24 hours by
the programmer (total 264 hours). These should not be higher with the understood
requirements and functionality, but has the possibility of being less. Also keep in mind
0
• that this includes analysis, design, development, and testing by the analyst and
programmer.
•
•
Documentation
Documentation is expected to take 24 hours of the analyst's time.
Implementation
It will require 16 hours of the analyst's time and 24 hours of the programmer's time.
User Training
It will require 24 hours of the programmer's time.
Expected Time Calculation
Operation
Number of
Expected hours
System Designer/
Programmer's
expected
per program /
Analyst's Time
Time (Hours)
programs / items
item
Hours
Downloading the data
N/A
N/A
N/A
N/A
from the mainframe
Creating a database for
48
64
storing the data.
Loading the database
16
24
Developing Proposed
11 programs
Analyst — 24
264
264
modules (Directory,
Programmer -
Billing, Access /
24
Security)
Documentation
24
Implementation
16
24
User Training
24
Sub total
368
400
Contingencies
73.6
80
(20%)
Total Hours
441.6
480
The estimated amount of time with the current understanding and interpretation of the
existing system we calculate the total amount of effort in hours to be 921.6.
4