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HomeMy WebLinkAbout2006 Public Service Board Minutes FINAL 5 I� ED PUBLIC SERVICE DEPARTMENT RECEM- 732 City Hall 124 West Michigan Avenue "13511 FEB 91: 24 Lansing, Michigan 48933 (517)483-4455 1 FAX:(517)483-6082 �o``� � �s; ,� ?� http://publicservice.cityoflansingmi.com G Virg Bernero,Mayor February 15, 2007 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service meeting minutes for September 14, 2006 and November 9, 2006, Please place these minutes of file. Respectfully submitted, �a)T,::hl 010 t Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" i�r('C r hlrLJ D f l_ REGULAR MEETING OF THE ZGG] ED i 24 BOARD OF PUBLIC SERVICE ai s NOVEMBER 9, 2006 PRESENT: Paul Baerman, Matt Flechter, and Shirley Rodgers ABSENT: Ron Bloomberg, Dale Copedge, Alfreda Schmidt, and Brian Surgener STAFF: Chad Gamble and Victor Rose VISITORS: None 1) CALL TO ORDER: Chair Flechter called the meeting to order at 11:50 a.m., at the Public Service Department Wastewater Treatment Plant. a. Absences: Mr. Flechter excused absences for Ron Bloomberg, Dale Copedge, and Alfreda Schmidt. An informal meeting was convened in the absence of a quorum. Mr. Flechter asked the status of filling Board vacancies. Mr. Gamble reported the Mayor's office is hopeful they will have an appointment soon. Mr. Gamble asked Board members to seek out those who may be interested. 2) APPROVAL OF MINUTES: a. September 14, 2006 - Approval of minutes was deferred. 3) CITIZEN COMMENTS: None 4) ACTION ITEMS: None. 5) REPORT OF OFFICERS: September 2006 Engineering Division: -Mr. Baerman expressed concern regarding pedestrian safety at the corner of Technology and S. Washington and by two apartment complexes. There are no sidewalks in the area and has high traffic volume. Mr. Baerman asked that Engineering evaluate this section for possible sidewalk installation. Mr. Gamble noted the referenced area is a high priority on the Gap Closure Program list. Mr. Baerman added that the area west of S. Washington, on the Edgewood side, may also need to be evaluated. Public Service Board Page 2 November 9, 2006 -Mr. Flechter asked for an update on the Time of Sale Program. Mr. Gamble explained that staff are currently in the process of assembling a packet for Council consideration that may be available by next spring. Mr. Gamble stated a draft of the proposed ordinance will be provided to the Public Service Board for review and comments. New positions will have to be created and filled before the program can be implemented. The program is tied to the budget process. Solid Waste Section: Mr. Flechter noted that the November report is the same as the report submitted for September. Operations and Maintenance Section: Ms. Rodgers noted that State general funding will not be used for city street programs. Wastewater Section: Mr. Flechter asked for an update on the alleged bomb threat made by a suspended employee. Mr. Gamble stated an investigation was conducted that revealed allegations were not credible. 6) DIRECTOR'S REPORT: The following information was reported: -Mr. Gamble provided an update on the Michigan Avenue Enhancements Program. -Mr. Gamble presented a PowerPoint overview of the CSO program for 2007. -The City of Lansing will soon announce a Graphic Design Contest for the design of an environmental protection program logo. Students attending any public or private high school or college within the city limits will be invited to compete. First prized is $500. The announcement is scheduled for mid December. -Mr. Rose reported that Operations and Maintenance staff are developing a snow and ice program video to be broadcast on City TV Channel 12. Wastewater Treatment staff are also in the process of developing a video that will cover the wastewater program and plant operations. City TV Channel 12 will air a video of the East Grand River Bridge opening ceremony. The Department has submitted a reward request to the American Public Works Association for the bridge project. -The Recycling Division is in the process of increasing recycling efforts and setting up a recycling center in City Hall. -Asset Management Plan —The City is in the process of linking all departments on one platform. Public Service Board Page 3 November 9, 2006 7) COMMUNICATIONS: None. 8) OTHER BUSINESS: None. 9) ADJOURNMENT The meeting adjourned at 1:20 p.m. Respectfully Submitted, Ja4—�4� Faith Rach Secretary to the Board PUBS VCBD\Minutes\01-09-06 ENGINEERING DIVISION STATUS November 2, 2006 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation if the City's permitted stormwater discharge pipes for evidence of illicit discharge. Work continued. (updated 11/2/06) • Greater Lansing Regional Committee for Stormwater Management. (updated 11/2/06). o Executive Committee. Includes all committee updates. ■ Approved an increase in the hours spent by the assistant provided by Tri-County Services. This will increase community dues by about$750 to $3,500. ■ Evaluation of action items will be addressed by a smaller committee meeting with MDEQ. A draft update will be out to committee members before the full committee meeting in December. ■ Watershed plans updated by TTMPS consultant for CMI eligibility. New plans being reviewed by MDEQ. ■ Bill Brunner will join PEP Committee. ■ 1400 Watershed surveys were mailed with follow-up calls. ■ IDEP Committee is developing an IDEP ordinance for inclusion in the recommended ordinance manual being developed by the Ordinance/BMP Committee . ■ Water-quality friendly surveys to be sent out to communities. Ordinance surveys were sent out and returned. ■ Red Cedar River Cleanup held. ■ EPA stormwater protection video—deals mostly with BMPs and is for maintenance personnel. Available from EPA for$500 or can be obtained on loan from TTMPS. ■ The Funding Committee developed a document to highlight funding options for enacting a stormwater program, provided a letter supporting the MWEA effort to develop stormwater utilities in Michigan. Document will be provided to the full committee in December. ■ Educational and promotion work continue. ■ The Habitat and Recreation Committee produced an educational item regarding the handling of woody debris. ■ Ordinance/BMP Committee is reviewing and adapting a BMP manual from a California agency. Work on the ordinance manual continues. SSO=s/ACO: ACO issued by MDEQ.Working on short term improvements referenced in the ACO. Stabler Street Resurfacing- Update added 11/2/06. This was paved this summer. O&M did base repairs and an overlay. Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. Soil Erosion audit and update: DEQ performed second audit of permitted and APA projects and were pleased with the improvements. Updated ordinance has been submitted to Law for review. Updating APA procedures. Last updated September 12, 2006. • Non-compliance letters sent to 2822 N. MLK and 2721 N. Grand River. (added 11/2/06) - 1 - REQUEST FOR PROPOSALS (RFP) Central/Sycamore-Lindbergh Interceptor-Evaluation & Engineering Services. Engineer: Ahmad - Draft proposal request prepared, under review and QA/QC process. [Last Updated: 11/02/2006]. City of Lansing CSO Program Evaluation - 2007. Engineer: Ahmad - RFP Under compilation,tasks and General information being finalized. [Last Updated: 11/02/2006]. STREET PROJECTS Collins Road Reconstruction-Project Engineer- Dykema Updated 11/2/06 • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. RFP needed for design. Schedule: bid Fall 2007, construct start spring 2008. Haag Road Reconstruction-Project Engineer- Dykema Updated 11/2/06 • Reconstruction between MLK and Miller Road • 2007 STP project, Design proposals received 10/26/06. Schedule: bid June 2007, construction start July 2007 85059 S.Washington Ave Reconstruction Project Engineer-Dykema/Parry Updated 11/01/06 • Construction is complete, punchlist items only. 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer-Dykema/Parry Updated 11/01/06 • Project is in the November MDOT bid opening to take advantage of The Governor's Jobs Today funding. 01081 2006 Major Street Resurfacing-Dykema/Parry. Updated 11/01/06 • Construction Complete, Project Closeout underway. 01086 2006 Crush &Shape-Parry. Updated 11/01/06 • Project began September 18 • Work on Francis, Theodore, Richard, Ronald, Reo and Atlanta Place, Pershing/Harding, Pacific completed this year. Francis and Pershing/Harding still being worked on as of writing • Alpha, Pennway, Devonshire, Maple Hill,Tulane and Samantha to be constructed in 2007 • Contactor is Tom's Advanced Paving Edgewood Bus Turn-Around-Parry. Added 11/01/06 Working with the Transportation Dept on putting together a preliminary construction cost estimate. 01089 O&M Mill & Resurface-Project Engineer- Dykema Updated 1112106 2.46 miles completed in 2006 on the following streets: • Northrup between MLK and Washington • Wise Road between Miller and Jolly • Cavanaugh Road between Stabler and Cedar • Stoneleigh Drive between Forest Road and Provincial House; and Provincial House between Stoneleigh and Callihan Court 01088 O&M Overlays-Project Engineer- Dykema Updated 11/2/06 2.0 miles completed in 2006 on the following streets: • Walnut from Oakland to Maple • Chestnut from Saginaw to Kilborn • Pine from Genesee to Shiawassee - 2 - • Stafford from Jolly to Grahm • Stabler from Graham to Holmes O&M Overlays—(continued) 2.0 miles completed in 2006 on the following streets: • Donald from Grahm to Everdale • Bohnet from Stabler to Jewell • Willard from Cedar to Stabler • Loa from Wayburn to Rockford • Markley from Wayburn to Rockford • Wakefield from Strathmore to Greenlawn • Clyde from Oakland to Hyland • Verlinden from Hyland to Maple • Hyland from Stanley to Comfort .. • Maple from Stantley to Cawood • Comfort from Hyland to Willow • Theodore from Cawood to west end • Comfort from Hylanad to Oakland • Comfort from Oakland to Saginaw • Verlinden from Hyland to Old Oakland • Durant from Hyland to Oakland • Old Oakland from Oakland to Stanley • Penrod Court from Northrup to south end BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge& Marine - Project Engineer:Ahmad • Deck surface drainage problems unresolved.Working with DLZ and Mayors office to negotiate a solution. • Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 11/02/2006]. 46126 Beech Street Bridge over the Grand River-Project Engineer—Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. [Last Updated: 9/12/2006]. SEWER PROJECTS 37073 CSO PH IV Seg 1 -025-Contractor: Dunnigan Bros. -Project Engineer: Ahmad • Project completed 10/2005, Account finalization in process. [Last Updated: 11/02/2006]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is being closed out. Last Updated November 2, 2006 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Danke Bore and jack subcontractor replacing pipe at Harris and Seventh. Water main break occurred at this location with several claims. Last updated November 2, 2006. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie-Project Engineer: Danke Reheamont final paved. Case final paved (still needs curb and gutter at Lansing Plating). Gier extende will be constructed next year. Last Updated November 2,2006 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie-Project Engineer: Ahmad • Construction of sewer and water main completed in Filley Street and in Taylor Street from Filley Street to Jackson Street,all excavated road sections were blacktopped by 10/31/06. Restoration work in progress for the current construction season. Remaining sewer construction will be resumed per plans in spring 2007 [Last Updated: 11/02/2006]. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Constructing leads on south side. Paving of south side to be completed this year. Last Updated November 2, - 3 - 2006. 36313 Michigan Avenue Enhancement Project—Design—Project Engineer: Gamble/Danke Streetscape project under design to be let in February 2007 for construction in 2007. Last updated September 12, 2006. 36315 CSO PH IV SEG 4—N.Washington— Design—Project Engineer: Dykema/Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. Project in design for 2007 construction. Last updated September 12, 2006. 36316 CSO PH IV SEG 4—Downtown—Design—Project Engineer: Danke Project in design for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated November 22, 2006. 27067 CSO PH IV SEG 4—018 SE—Design—Project Engineer: Danke _ Project in design for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated November 2, 2006. 37076 CSO PH IV SEG 4—020—Design—Project Engineer: Ahmad CSO separation to be designed in 2006 for 2007-8 construction. Site reconnaissance walk thru done in June 2006. CSO-020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. Plans and specifications under preparation. [Last Updated: 11/02/2006]. 15088 CSO PH IV SEG 4—013 NW—Design—Project Engineer: Ahmad Project in design for 2007-8 construction. 013 NW is roughly bounded Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Creation of a drainage assessment district to alleviate storm water drainage issues in the area is under consideration. [Last Updated: 11/02/2006]. 00049 2005 Misc.Sewer Construction -Contractor: Scarlett Construction Co. - Project Engineer: Ahmad • Project includes 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved on all 10 locations, Account Finalization in progress.[Last Updated: 9/12/2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer:Ahmad. • Installation Contract: Contractor: Dunigan Brothers.Work started in July 06, installation is coordinated with procurement. Project Scope: Rehabilitate=21 manholes, Abandon = 12 manholes. Work on 12 manholes completed. [Last Updated: 11/0212006]. • Procurement Contract: Supplier: Amitech USA, sole source contract signed 12/22/05, procurement of structures started on 7/20/06, Str.#81 JC to be rebuilt. [Last Updated: 11/02/2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie -Project Engineer: Ahmad • Pump Station and force main between BRPS and NAPS 100% complete. Certificate of substantial- completion in progress. BWL request to install a water supply monitoring system under evaluation. [Last Updated: 11/02/2006]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3,2005. 01083 2006 Manhole Insert Program—Project Engineer: Danke 2006 program completed. Starting preparation for 2007 program. Last updated November 2, 2006. 47066 Potter Park Ill Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Reviewing the consultant's proposal to complete work without O&M's assistance in cleaning and videoing sewers. Last Updated November 2, 2006 ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad. - 4 - • MDEQ requires City to perform groundwater evaluation. PO issued 10/20/06 to consultant CDM authorizing to proceed with work. CDM to start first round of groundwater sampling in next two weeks with the second sampling round to follow in approximately six months. [Last Updated: 11/02/2006]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ-Project Engineer: Ahmad. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Will obtain report from Granger to analyze and compare to DLZ reports. [Last Updated 11/2/06]. 46118 O&M Complex RAP -Consultant DLZ-Project Engineer: Brunner. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01.Additional/ Remaining scope of site investigations to be completed based on MDEQ=s observations.NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues (last updated 11/2/06). 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ-Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues (last updated 11/2/06). 46093 Diamond Reo RAP-Consultant DLZ -Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006.Work continues (last updated 11/2/06). Central Garage -Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006.Work continues (last updated 11/2/06). Baseball Stadium -Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006.Work continues (last updated 11/2/06). Other Environmental Projects -Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. Work continues (last updated 11/2/06). SIDEWALK PROJECTS 01080 2005 New Sidewalk-Project Manager: Brian Love (Updated 10/05/06) • S. Cedar(Miller to Kaynorth), S. Martin Luther King(Northrup to Jolly)and N. Martin Luther King(Bridge over the Grand River to N.Grand River Ave)-Contractor is H&C Earthworks.Construction is completed. 01085 2006 Sidewalk Repair-Project Manager: Brian Love(Updated 10/05106) • Part"A"area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr. Blvd. • Part"B"area is Grand River Avenue in the Old Town Business District from Turner St to Larch St. • Project is complete • New Pattengill School gapped area was added to this project. Construction began Sept 18th and is complete. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities - 5 - are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated April 11, 2006. 75124 Gilkey Drain enclosing-Project Engineer: Parry-Updated 11/01/06 • Project has been bid, not awarded, pending changes to shorten the enclosure. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 5B001 College Fields(Old Governor's Collection) - Project Engineer: Ahmad. • New site plans, revised in 2006, show proposed development in seven phases. Work in 2006 was resumed in Phase II (utilities)and Phase III (Village), sewer installation and street paving in Phase III is substantially complete. • Work started in Phase-IV'Field View'on 9/8/07. Sewer installation complete, road was blacktopped in the last week of October 2006, [Last Updated: 11/02/2006]. LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance-Project Engineer: Danke Sewer has been constructed. Working on finaling project. Last updated 9/12/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete.Airport would like to settle outstanding repairs issues and start afresh on repair project, a meeting will be scheduled in April 2006 to discuss options and develop work plan based on City's O&M review of the sewer televising. [Last Updated:April 11, 2006]. Lowes:Working on easements. Last Updated November 3, 2005 37075 East Village -Boys Training site: Working with developer on road and sewer acceptance. Last Updated September 12, 2006. 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction has started. Last Updated April 11, 2006. 28050 US 127 Noise Wall-Project Manager-Jane Dykema Updated 09/13/06 • Project estimate is $5,000,000 with the City Share estimated at$500,000. Project was bid September MDOT letting. Construction to begin in the Spring of 2007. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer-Ahmad. • MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved,work not yet started by developer. [NO CHANGE, Last Updated: October 17, 2005]. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction -Project Engineer-Ahmad. • Scope: installation of 2,400 feet of 8"sanitary sewer and 14 manholes. Jack & Bore under Commerce Drive and County's Pawlowski Drain including open trench sewer installation in the remaining reaches. Work is 100% complete, accounts under finalization, sewer and sidewalk easements being pursued [Last Updated: 11/02/20061. P:\Monthly Progress\11-02-2006.DOC 6 - ENGINEERING DIVISION STATUS December 18, 2006 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation if the City's permitted stormwater discharge pipes for evidence of illicit discharge. Work continued. (updated 12/18/06) • Greater Lansing Regional Committee for Stormwater Management. (updated 11/2/06). o Executive Committee. Meeting 12/15/06. Includes all committee updates. ■ Full committee meeting after executive committee on 12/15/06. ■ Evaluation of action items was addressed by a smaller committee meeting with MDEQ. Ajoint watershed meeting will be held on January 31 to develop a revised Section 9, Evaluation Mechanisms of the Watershed Management Plans ■ Watershed plans are being updated by TTMPS consultant for CMI eligibility. ■ The draft watershed survey was reviewed by the PEP committee. The PEP committee will meeting February 2 with the consultant to review the survey. ■ IDEP Committee completed development of an IDEP ordinance for inclusion in the recommended ordinance manual being developed by the Ordinance/BMP Committee . ■ The Funding Committee developed a document to highlight funding options for enacting a stormwater program, provided a letter supporting the MWEA effort to develop stormwater utilities in Michigan. Document was be provided to the full committee at the December meeting. ■ Educational and promotion work continue. ■ Ordinance/BMP Committee is reviewing and adapting a BMP manual from a California agency. Work on the ordinance manual continues. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing- Update added 11/2/06. This was paved this summer. O&M did base repairs and an overlay. Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. Soil Erosion audit and update: DEQ performed second audit of permitted and APA projects and were pleased with the improvements. Updated ordinance has been approved by City Council. (Updated 12/18/06) • Non-compliance letters sent to 2822 N. MLK and 2721 N. Grand River. Permit application and payment received for 2822 MLK. Non-compliance letter sent to 700 E. Oakland. (Updated 12/18/06). REQUEST FOR PROPOSALS (RFP) Central/Sycamore-Lindbergh Interceptor-Evaluation & Engineering Services. Engineer: Ahmad - Draft proposal request prepared, under review and QA/QC process. [Last Updated: 11/02/2006]. City of Lansing CSO Program Evaluation - 2007. Engineer: Ahmad - RFP Under compilation, tasks and General information being finalized. [Last Updated: 11/02/2006]. - 1 - STREET PROJECTS Collins Road Reconstruction- Project Engineer- Dykema Updated 11/2106 • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. RFP needed for design. Schedule: bid Fall 2007, construct start spring 2008. Haag Road Reconstruction- Project Engineer- Dykema Updated 12/18/06 • Reconstruction between MLK and Miller Road • 2007 STP project, Schedule: bid June 2007, construction start July 2007 • Capital Consultants is the Consultant 85059 S. Washington Ave Reconstruction Project Engineer-Dykema/Parry Updated 12/18/06 • Construction is complete. 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer-Dykema/Parry Updated 12/18/06 • Project will take advantage of The Governor's Jobs Today funding. • L&L Construction was awarded the contract • Construction scheduled to begin May 1, 2007 01081 2006 Major Street Resurfacing- Dykema/Parry. Updated 11/01/06 • Construction Complete, Project Closeout underway. 01086 2006 Crush &Shape- Parry. Updated 12/18/06 • Work on Francis, Theodore, Richard, Ronald, Reo and Atlanta Place, Pershing/Harding, Pacific were completed this year • Alpha, Pennway, Devonshire, Maple Hill, Tulane and Samantha to be constructed in 2007 • Contactor is Tom's Advanced Paving Edgewood Bus Turn-Around-Parry. Added 11/01/06 Working with the Transportation Dept on putting together a preliminary construction cost estimate. 01089 O&M Mill & Resurface-Project Engineer-Dykema Updated 11/2106 2.46 miles completed in 2006 on the following streets: • Northrup between MLK and Washington • Wise Road between Miller and Jolly • Cavanaugh Road between Stabler and Cedar • Stoneleigh Drive between Forest Road and Provincial House; and Provincial House between Stoneleigh and Callihan Court 01088 O&M Overlays-Project Engineer- Dykema Updated 11/2/06 2.0 miles completed in 2006 on the following streets: • Walnut from Oakland to Maple • Chestnut from Saginaw to Kilborn • Pine from Genesee to Shiawassee • Stafford from Jolly to Grahm • Stabler from Graham to Holmes O&M Overlays-(continued) 2.0 miles completed in 2006 on the following streets: • Donald from Grahm to Everdale • Bohnet from Stabler to Jewell • Willard from Cedar to Stabler - 2 - • Loa from Wayburn to Rockford • Markley from Wayburn to-Rockford • Wakefield from Strathmore to Greenlawn • Clyde from Oakland to Hyland • Verlinden from Hyland to Maple • Hyland from Stanley to Comfort • Maple from Stantley to Cawood • Comfort from Hyland to Willow • Theodore from Cawood to west end • Comfort from Hylanad to Oakland • Comfort from Oakland to Saginaw • Verlinden from Hyland to Old Oakland • Durant from Hyland to Oakland • Old Oakland from Oakland to Stanley • Penrod Court from Northrup to south end BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine -Project Engineer: Ahmad • Deck surface drainage problems unresolved. Working with DLZ and Mayors office to negotiate a solution. • Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 11/02/2006]. 46126 Beech Street Bridge over the Grand River- Project Engineer- Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8106. [Last Updated: 9/12/2006]. SEWER PROJECTS 37073 CSO PH IV Seg 1 -025 - Contractor: Dunnigan Bros. - Project Engineer: Ahmad • Project completed 10/2005, Account finalization in process. [Last Updated: 11/02/2006]. 27064 CSO PH IV SEG 1 -018E-Contractor: E.T. MacKenzie- Project Engineer: Danke Project is being closed out. Last Updated November 2, 2006 17043 CSO PH IV SEG 2-018N A-Contractor: Dunigan Brothers - Project Engineer: Danke Bore and jack subcontractor replacing pipe at Harris and Seventh. Water main break occurred at this location with several claims. Last updated November 2, 2006. 17044 CSO PH IV SEG 2-018N B-Contractor: E.T. MacKenzie - Project Engineer: Danke Reheamont final paved. Case final paved (still needs curb and gutter at Lansing Plating). Gier extende will be constructed next year. Last Updated November 2, 2006 16077 CSO PH IV SEG 3-013 West-Contractor: E.T. MacKenzie -Project Engineer: Ahmad • Construction of sewer and water main completed in Filley Street and in Taylor Street from Filley Street to Jackson Street,all excavated road sections were blacktopped by 10/31/06. Restoration work in progress for the current construction season. Remaining sewer construction will be resumed per plans in spring 2007 [Last Updated: 11/02/2006]. 36309 CSO PH IV SEG 3-023-Contractor: K&R-Project Engineer: Danke Constructing leads on south side. Paving of south side to be completed this year. Last Updated November 2, 2006. 36313 Michigan Avenue Enhancement Project-Design-Project Engineer: Gamble/Danke Streetscape project under design to be let in February 2007 for construction in 2007. Last updated September 12, 2006. 36315 CSO PH IV SEG 4-N.Washington - Design-Project Engineer: Dykema/Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be - 3 - performed by TTMPS. Road and streetscape design awarded to DC Engineering. Project in design for 2007 construction. Last updated September 12, 2006. 36316 CSO PH IV SEG 4—Downtown—Design - Project Engineer: Danke Project in design for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated November 22, 2006. 27067 CSO PH IV SEG 4—018 SE— Design—Project Engineer: Danke Project in design for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated November 2, 2006. 37076 CSO PH IV SEG 4—020—Design—Project Engineer: Ahmad CSO separation to be designed in 2006 for 2007-8 construction. Site reconnaissance walk thru done in June 2006. CSO-020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. Plans and specifications under preparation. [Last Updated: 11/02/2006]. 15088 CSO PH IV SEG 4—013 NW— Design —Project Engineer: Ahmad Project in design for 2007-8 construction. 013 NW is roughly bounded Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Creation of a drainage assessment district to alleviate storm water drainage issues in the area is under consideration. [Last Updated: 11/02/2006]. 00049 2005 Misc. Sewer Construction - Contractor: Scarlett Construction Co. - Project Engineer: Ahmad • Project includes 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved on all 10 locations, Account Finalization in progress. [Last Updated: 9/12/2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, installation is coordinated with procurement. Project Scope: Rehabilitate =21 manholes, Abandon = 12 manholes. Work on 12 manholes completed. [Last Updated: 11/02/2006]. • Procurement Contract: Supplier: Amitech USA, sole source contract signed 12/22/05, procurement of structures started on 7/20/06, Str. #81 JC to be rebuilt. [Last Updated: 11/02/2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie - Project Engineer: Ahmad • Pump Station and force main between BRPS and NAPS 100% complete. Certificate of substantial completion in progress. BWL request to install a water supply monitoring system under evaluation. [Last Updated: 11/02/2006]. XXXX Sanitary Sewer System Master Plan Study 2003— Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01083 2006 Manhole Insert Program — Project Engineer: Danke 2006 program completed. Starting preparation for 2007 program. Last updated November 2, 2006. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering - Project Engineer: Danke Reviewing the consultant's proposal to complete work without O&M's assistance in cleaning and videoing sewers. Last Updated November 2, 2006 ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM - Project Engineer: Ahmad. • MDEQ requires City to perform groundwater evaluation. PO issued 10/20/06 to consultant CDM authorizing to proceed with work. CDM to start first round of groundwater sampling in next two weeks with the second sampling round to follow in approximately six months. [Last Updated: 11/02/2006]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ - Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. - 4 - • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. Met-with Granger-to obtain a copy of their report and-view their presentation. Will meet again with Granger in January.[Last Updated 12/18/06]. 46118 O&M Complex RAP-Consultant DLZ -Project Engineer: Brunner. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ=s observations. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ -Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues. Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). 46093 Diamond Reo RAP -Consultant DLZ -Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering & WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues. Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). Central Garage- Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues. Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). Baseball Stadium -Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues. Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. Work continues (last updated 1112/06). SIDEWALK PROJECTS 01080 2005 New Sidewalk-Project Manager: Brian Love (Updated 10/05/06) • S. Cedar(Miller to Kaynorth), S. Martin Luther King (Northrup to Jolly)and N. Martin Luther King(Bridge over the Grand River to N. Grand River Ave)-Contractor is H&C Earthworks. Construction is completed. 01085 2006 Sidewalk Repair-Project Manager: Brian Love (Updated 10/05/06) • Part"A"area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr. Blvd. • Part"B"area is Grand River Avenue in the Old Town Business District from Turner St to Larch St. • Project is complete • New Pattengill School gapped area was added to this project. Construction began Sept 181h and is complete. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated April - 5 - 11, 2006. 75124 Gilkey Drain enclosure— Project Engineer: Parry—Updated 12118/06 • Project was bid but not awarded. Project changed to enclose two properties instead of three. • Residents Oppose the Assessment, so project will not be completed. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 5B001 College Fields (Old Governor's Collection) -Project Engineer: Ahmad. • New site plans, revised in 2006, show proposed development in seven phases. Work in 2006 was resumed in Phase II (utilities) and Phase III (Village), sewer installation and street paving in Phase III is substantially complete. • Work started in Phase-IV 'Field View' on 9/8/07. Sewer installation complete, road was blacktopped in the last week of October 2006, [Last Updated: 11/02/2006]. LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance—Project Engineer: Danke Sewer has been constructed. Working on finaling project. Last updated 9/12/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. Airport would like to settle outstanding repairs issues and start afresh on repair project, a meeting will be scheduled in April 2006 to discuss options and develop work plan based on City's O&M review of the sewer televising. [Last Updated:April 11, 2006]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village -Boys Training site: Working with developer on road and sewer acceptance. Last Updated September 12, 2006. 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction has started. Last Updated April 11, 2006. 28050 US 127 Noise Wall—Project Manager—Jane Dykema Updated 09/13/06 • Project estimate is $5,000,000 with the City Share estimated at$500,000. Project was bid September MDOT letting. Construction to begin in the Spring of 2007. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer—Ahmad. • MDEQ PA 451 Permit Application for construction of 237 feet of 8" Sanitary Sewer in Ionia ROW approved, work not yet started by developer. [NO CHANGE, Last Updated: October 17, 2005]. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. • Scope: installation of 2,400 feet of 8"sanitary sewer and 14 manholes. Jack & Bore under Commerce Drive and County's Pawlowski Drain including open trench sewer installation in the remaining reaches. Work is 100% complete, accounts under finalization, sewer and sidewalk easements being pursued [Last Updated: 11/02/2006]. P:\Monthly Progress\11-02-2006.DOC - 6 - Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services November/December 2006 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Donora Mt. Hope to Pacific Motor Penn to Donora B aily Baker to dead end 2400 and 2500 blk of Maplewood Intersection of MLK and Oakland Utility Cuts: Filled 8331 sq. ft. of utility cuts. Filled 400 sq. ft. of sewer cuts. Sidewalk Repair: Replaced 2262 sq. ft. of sidewalk. Sidewalks are now being filled with hot asphalt through the winter season. Crack Sealed: When weather and crew size allows. Currently working on Jolly from Pleasant Grove to MKL. Skin Patched: Completed list of skin patch complaints. Pothole: Are currently working on Majors and Local streets. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Began preparing for the upcoming winter, ordered road salt, cleaned parking barns,weighed salt trucks, checked and hooked plows to dump trucks, ordered chloride sand and worked on our snow books. • Graded and chlorided all of the gravel streets. • A resemblance of winter arrived the first week of December, so we salted most of the week. • The second week we went back to picking up leaves. We will be done with that activity by the end of the month. • We repaired about fifty feet of guardrail at Muskegon and Roosevelt. Sewer Section Sewer Cleaning Activities: • Two Jet/Vacs and one jet truck combined for 149,411 l.f. of sanitary main and 169 of storm main cleaned. • 257 catch basin structures cleaned by removing solids. • Removed debris from 41 sanitary manholes with vac truck. • Cable cleaned 20801f. of sanitary to remove roots. Sewer Construction Activities: • Reconstructed 8 catch basins and patched 18. • Reconstructed 9 manhole structures. • Spot repaired sanitary sewer at six locations for a total of 22 l.f. of main replaced. • Spot repaired 91.f. of storm main at two locations T.V. Sewer Inspection: • A total of 4741 l.f. of sanitary main was televised. The televising is used to identify problems within the system. Two employees have been promoted to operate this equipment. Further training is coming . Winter Maintenance Activities: ■ Plowed city maintained sidewalks three times. ■ Salted crosswalk(109 locations) two times. Note : Report does not include last week of December. Waste Reduction Services • Working on finalizing copy for Greensheet newsletter. ■ Obtained new domain name for website: www.lansingrecycles.com ■ Started process of reviewing and updating website,now maintained by WRS staff. ■ Worked on efforts to enhance the 2007 Tri-county Waste Reduction Awards Program(WRAP). ■ Continued efforts to improve recycling at City Hall, community centers, and fire stations. ■ Made arrangements to improve our outreach activities at Women's Show and Lansing Home and Garden Show. ■ Implemented part of our plan to better market our Blue Trash Bag Program by distributing stickers to stores which sell our bags. ■ Completed yard waste collection for the year. The WRS Hotline continues to receive calls from people who are raking leaves due to fair weather. We cannot serve these folks as Granger's compost site has closed and we have no place to take leaves. ■ Continued to provide our 4768 Blue Billy trash Cart customers, our thousands of Blue Trash Bag customers and recyclers with high quality service. Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services October 2006 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Loraine Pattengill to MLK Parkview Holmes to Parker Parker Parkview to Main Mechanic Parker to Holmes St _ S. Grand Hazel to Elm Paved: Penrod Ct. Old Oakland from Oakland to Stanley. Durant from Hyland to Oakland Verlinden from Maple to the dead end. Comfort from Willow to Saginaw. Hyland from Stanley to Comfort. Maple from Stanley to Cawood. Clyde from Oakland to Hyland. Theodore from Cawood to the dead end. Machine Skin Patched: Kalamazoo Cedar to the bridge- river Utility Cuts: Filled 5486 sq. ft. of utility cuts. Filled 2086 sq. ft. of sewer cuts. Sidewalk Repair: Replaced 2796 sq. ft. of sidewalk. Crack Sealed: When weather and crew size allows. Skin Patched: Completed list of skin patch complaints. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Three to four crews mowed all month. We have mowed all of our areas at least seven times and most have been mowed eight times. Our mowing activity usually ends in October. We continued cleaning the yards of the O&M complex, repairing areas of fence and cleaning the storage buildings were a couple activities we performed. • Street sweeping continues. We finished sweeping the north end and now all the local routes have been swept four times this year,which is our goal for sweeping locals. Major streets and the Central Business District have been swept Nine times and the Trunklines eight times,which also meets our goals for the year. This is special events season, barricades are requested on a weekly basis for different events. • Responded to multiple grading and alley maintenance complaints. • Turned over the leaves at Krego Park and made room for the new leaves we pick up this fall. • We started picking up leaves in the north end of the city in the third week of October.. We are about two thirds done. The north side is done by the night crew,which works from eleven at night to seven in the morning. The day crew picks up the leaves in the south end and they started on October 31. It takes three to four weeks to get thru all the routes. Sewer Section Sewer Cleaning Activities: • Two Jet/Vacs and one jet truck combined for 93,5981.f. of sanitary main clean. • 638 catch basin structures cleaned by removing solids. • Removed debris from 22 sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed 5 catch basins and patched 4. • Reconstructed 3 manhole structure and patched 4. • Spot repaired sanitary sewer at four locations for a total of 291.f. of main replaced. • Identified and eliminated an illicit sanitary connection to a storm sewer. • Spot repaired 8 l.f of storm main at one location T.V. Sewer Inspection: • A total of 7189 l.f of sanitary main was televised. The televising was used to identify problems within the system. Several spot repairs were made prior to paving. Waste Reduction Services • Continued to develop and evaluate methods for promoting City trash bags and Blue Billy Trash Carts • Served our 4841 Blue Billy Trash Cart customers and the thousands of Blue Trash Bag customers. • Collected 172.5 tons of recyclables • Collected 2771 cubic yards of yard waste • Responded to 3324 phone calls, inquiries and walk-ins. • WRS staff provided a program on backyard composting to LCC employees and another at Hunter Park to Eastside residents. • WRS staff provided educational programs at Dwight Rich Middle School, Elmhurst Elementary School and Shabazz Academy. • Met with other regional partners to share information, coordinate activities, and plan special collections for Spring, 2007. • Met with regional partners to plan Waste Reduction Awards Program (WRAP) informational meeting. • Developed list of possible capital improvements for the Recycling Transfer Station as part of FY 2008 budget process. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT NOVEMBER 2006 OPERATIONS Week of 11/15. Granger Landfill representatives here to train operations staff on how to install plastic liners in pressed sludge transport containers. Granger will begin providing transportation services for sludge disposal at the landfill beginning the week of 11/27. Week of 11/27. Synagro hauling stabilized biosolids to land application sites. Biosolids storage tanks were cleaned out for the winter. Week of 11/27. Granger Landfill containers for pressed sludge hauling are of different dimensions than ours. These containers will not allow for movement within the dewatering garage. Will use the City containers and Granger will haul these using their vehicles. Week of 12/4. South Equalization Basin expansion joint leaking primary effluent to ground surface. IAINTENANCE Week of 11/8. Harton Street Pump Station pumps maintenance. Replacing wear rings in each pump. Week of 11/8. F, T, C&H are engineers awarded contract for roof replacement at grit/scum buildings 2 &4. Week of 11/8. Natural gas line replaced from Tertiary to PEW. Abandoned the gas line branch to the north secondary tunnel west end. Week of 11/8. Quotes received from DeWitt Fence Company to install magnetic strip for automatic main entry gate operation. Combining Lab Storage Room specification needs for fencing with main entry gate work. Will require bidding for combined work. Week of 11/8. Malcolm Pirnie Engineers awarded the contract for cathodic protection at Pump Stations. Week of 11/8. Basin Flushing and Odor Control contract with Christman. Monies left in contract will be used for lab ventilation improvements, and concrete cracks and expansion joint repair. Letter sent to Paul Koleda from the MDEQ notifying him of our intention. Week of 11/27. Delivery of the in-line heating unit for the BioRem Odor control system is this week. Rep will be here to install on the week of 12/4. Week of 11/27. Contractors replacing building doors throughout the plant site. Week of 11/27. Rebuilding pumps throughout the plant, i.e.; waste sludge, return sludge, and raw sewage. Week of 11/27. Operations and Maintenance evaluating the installation of approximately 600' of new ferric chloride feed line from East Chemical Building to North Secondary Treatment. Week of 11/27. Contractors are setting the junction chamber at the intersection of W. St. Joe and Clare. Week of 11/27. Technical Maintenance working on automating the low pressure blower operation based on dissolved oxygen at the discharge end of the aeration tanks. This automated system could save a great amount in energy costs. Week of 12/4. New Rotork valve at Lime feed tank in dewatering having intermittent failures. DMINISTRATION Week of 11/8. Speedway Gas Station at Frandor has a carbon treatment system for old contaminated groundwater site (from old leaking underground storage tanks). Treatment system currently discharging to treatment tanks, and will eventually to discharge to sanitary sewer. Permit requested. 11/9/06. Staff attends the MWEA Health & Safety Seminar in Mt. Pleasant. Week of 11/27. Administrative staff attends WEF and EPA sponsored security vulnerability workshop in Atlanta. Week of 11/27. Completed the letter of recommendation for Engineers for the Tertiary Building project. Week of 11/27. The RFQP is completed for the Electrical Repair and Maintenance contract. Week of 11/27. Administration signed paperwork to temporarily transfer biosolids land application acreage to Portland, MI so that they could empty their biosolids storage tanks for the winter. This community exhausted their land application acreage and needed more land to apply biosolids. Lansing helping out another community. 12/6/06. Administrative meeting with MDEQ to discuss sewer master plan. �rCG-`lei mil ' � 2Cfi r�$ 49 AiJ r °� 24 REGULAR MEETING OF THE Lt',r:�; u BOARD OF PUBLIC SERVICE SEPTEMBER 14, 2006 PRESENT: Paul Baerman,Dale Copedge, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: Ron Bloomberg and Brian Surgener STAFF: Chad Gamble, Scott House,Dean Johnson,Victor Rose, and Brian Ross VISITORS: None 1) CALL TO ORDER Chair Flechter called the meeting to order at 12:00 noon, at the Public Service Department Wastewater Treatment Plant. a. Absences: Mr. Flechter excused absences for Ron Bloomberg and Brian Surgener. b. Board Vacancies: Mr.Flechter asked Board members to seek someone who may be interested in filling the Board vacancy. Those interested need to complete an application available in the Mayor's office. Mr. Gamble mentioned he would work with the Mayor's office to get someone appointed. 2) APPROVAL OF MINUTES a. July 13,2006 Mr. Baerman moved,Ms.Rodgers seconded, to approve the minutes for the meeting held July 13, 2006, as submitted. MOTION CARRIED UNANIMOUSLY. b. August 10,2006 Ms.Rodgers moved,Mr. Baerman seconded,to approve the minutes for the meeting held August 10, 2006, as submitted. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS: None 4) ACTION ITEMS: None. 5) REPORT OF OFFICERS: July and August 2006 Engineering Division: Mr. Johnson reported the following information: Public Service Board Page 2 September 14, 2006 -Jobs Today Program—The Governor's office developed this program that provides a 20%local match condensing ten years worth of funding into a three year time period, for agencies that submit an application by the deadline date. The object is to create jobs.Mr. Gamble praised Engineering staff for doing an excellent job in getting design schematics and other information together to meet the application deadline. City of Lansing funding will be used for design improvements on Cavanaugh Road between Aurelius and Dunkel Roads. These improvements will enhance safety at various intersections where safety issues have been of concern. The 20% local match is approximately$500,000. 12:10 Ms. Rodgers arrived. -Mr. Johnson answered questions regarding the sensible solutions program. -Mr. Gamble announced that the E. Grand River Bridge is open to traffic and encouraged Board members to visit the area. Commerce is growing in Old Town and there are many new shops and restaurants and galleries. -Mr.Johnson discussed the trunkline project improvements on Martin Luther King Jr. Blvd. Milling and resurfacing is scheduled on MLK from Ottawa south to the Grand River Bridge. Street and aesthetic improvements are also planned for Main Street and W. St. Joe, several hundred feet east and several hundred feet west of MLK. Improvements include planting trees, installing period lighting, and installing brick in the pedestrian walkway. -Mr. Baerman praised the Public Service Department for the recent roadwork completed on Mt. Hope between Bedford and Pleasant Grove. Mr. Baerman stated he was impressed with the patching work, milling, and handling traffic control. Solid Waste Section: -Mr. House announced there will be an electronic recycling collection at the City of Lansing Transfer Station September 30, 2006. Mr.Flechter announced there will be a community clean-up the weekend of September 23,2006, in conjunction with Lansing Township. All proceeds with be donated to the Allen Street School. -Mr. Gamble stated that future quarterly Green Sheets will be included in Board packets. The most current edition will be part of the October packet. Operations and Maintenance Section: -Ms. Rodgers talked about her recent tour of the Operations and Maintenance Plant. Ms.Rodgers stated the facility is impressive and well organized. -Ms. Rodgers expressed serious concern that the Public Service Board was not involved with or asked to provide input during the garage consolidation process. The Public Service Department has the largest vehicle and equipment fleet in the City of Lansing yet was not intimately involved in the reorganization process. Public Service Garage Operations were relocated to the Central Garage facility. Ms. Rodgers explained there is no assurance that the Public Service fleet will be given the service priority or quality of workmanship that is required. Mr. Gamble added that the Public Service Department no longer has oversight of the Department's fleet or any ability to supervise the quality of work performed on these vehicles. 12:45 Mr. Copedge arrived. Public Service Board Page 3 September 14, 2006 Wastewater Section: -Mr.Ross reported that the DEQ audit of the Plant's biosolids program revealed that it is in compliance. The pretreatment(IPP) audit will occur September 18—21, 2006. Mr.Ross provided information on how the audit process works for industrial users and DEQ's purpose in performing the audits. -Mr. Gamble stated that the Public Service Department is putting together a video of the Wastewater Treatment Plant facility to be broadcast on the City's access Channel 12. The first video brainstorming meeting is scheduled September 20, 2006, at 10:30. -Mr. Ross announced there will be a plant tour October 3,2006 for the American Public Works Association. Mr.Ross invited Board members to join the group tour. -Ms. Rodgers discussed recent legislation recently passed regarding ground water management source water protection. 6) DIRECTOR'S REPORT: Mr. Gamble reported the following information: -Provided an update on the progress of the Beech Street Bridge. Bid letting will occur early 2007. Mr. House and Mr.Rose will be the project engineers. •2003 Sanitary Sewer Master Plan—This is a study of the City's sewer system and an assessment of the SSO program. Mr. Gamble asked that a Board member volunteer to participate on the evaluation team reviewing the report. This project is a critical undertaking. Board participation will be of benefit to the success of the process.Ms. Schmidt mentioned that it is very important that the City maintain an open line of communication with the public regarding activities associated with the SSO program. 7) COMMUNICATIONS: Letter from Paul H.Baerman Dated August 16,2006 Mr. Baerman noted this communication is a requirement of the City Charter. The letter was received and placed on file. 8) OTHER BUSINESS: Ms.Rodgers mentioned that she recently attended a transportation seminar where "Road Soft"was discussed and wondered how the City of Lansing uses Road Soft to keep roads in good condition. Mr.Johnson explained that an Asset Management Plan needs to be developed in order to utilize the Road Soft program. Mr. Johnson stated he anticipates the program will be developed and ready to present to the Board within the next few months. 9) ADJOURNMENT The meeting adjourned at 1:20 p.m. Respectfully Submitted, �,_+aza4� Faith Rach Secretary to the Board PUBS VCBD\Minutes\09-14-06 ENGINEERING DIVISION STATUS September 12, 2006 PERSONNEL/ADMINISTRATION MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI— IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street, along with Stafford Avenue south of Cavanaugh, is scheduled for base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3`d and discussed the plan. Soil Erosion audit and update: DEQ performed second audit of permitted and APA projects and were pleased with the improvements. Updated ordinance has been submitted to Law for review. Updating APA procedures. Last updated September 12, 2006. STREET PROJECTS Collins Road Reconstruction —Project Engineer— Dykema Updated 10/13/05 • Project has been rescheduled for 2008 Federal Funding 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 09/12/06 • Construction is nearing completion, sidewalk under 1-96 overpass is remaining • Road is open,with closures when work is being done. 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Dykema/Parry Updated 09/12/06 • Project is being designed and will be in the November MDOT bid opening to take advantage of The Governor's Jobs Today funding. 45045 Moores River Drive— Dykema. Updated 09/12/06 • Construction is complete for this project. 1081 2006 Major Street Resurfacing—Dykema/Parry. Updated 09/12/06 • Construction Complete. 1086 2006 Crush &Shape—Parry. Updated 09/12/06 • Includes the resurfacing or reconstruction of several streets. Street list includes: Samantha St., Pennway Dr., Alpha St., Maplehill Ave., Devonshire Ave., Pacific Ave., Pershing Dr., Harding Ave., Tulane Dr., Ronald St., Atlanta PI., Reo Rd., Richard Rd. • Project to begin the week of September 18 • Contactor is Tom's Advanced Paving BRIDGE PROJECTS - 1 - 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman • Project is complete (Updated 09/13/03) 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine - Project Engineer: Ahmad • Bridge completed and opened to traffic on June 7, 2003. • Deck surface drainage problems observed. DLZ presented a remedial plan on 2/4/05, MDEQ issued permit on 10/24/05, work planned to be started in 2006 construction season but DLZ aborted. • Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 9/12/2006]. 26071 East Grand River Avenue Bridge over the Grand River- Project Engineer: Gamble • Bridge completed, opened to traffic 9/7/2006 [Last Updated: 9/12/2006]. 46126 Beech Street Bridge over the Grand River- Project Engineer—Project Engineer: Ahmad • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. [Last Updated: 9/12/2006]. SEWER PROJECTS 25089 CSO Ph II Seg 5 - Lansing Ave Pump Station -Contractor: Davis Const - Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 38072 CSO PH III Seg 5 -044 - Contractor: -E.T. MacKenzie - Project Engineer: Danke Project is closed out. Last Updated September 12, 2006 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. - Project Engineer: Ahmad • Project completed 10/2005, Account finalization in process. [Last Updated: 9/12/2006]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is being closed out. Last Updated September 12, 2006 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Danke Construction on BR 27 complete except for final paving of west side. Contractor has work remaining on Bates, Harris and Seventh and should complete it this construction season. Contractor is working on restoration issues in the Colonial Village area. Last updated September 12, 2006. 36311 Printers Row(formerly Kerr House Development): Construction complete. Last Updated September 12,2006 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie - Project Engineer: Danke Construction complete except for final paving on Rheamont, construction of Gier extended (working on Act 285 review), final paving on Case Street (needs resolution to Lansing Plating issue)and restoration. Demmer flooding issues are being investigated, but appear to be a capacity issue with Demmer's internal storm drainage. Last Updated September 12, 2006 16077 CSO PH IV SEG 3—013 West— Contractor: E.T. MacKenzie - Project Engineer: Ahmad • Construction started in April 2006. Construction of sewer and water main in progress in Filley Street and intersection with Taylor Street [Last Updated: 9/12/20061. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Underground construction (sewers, water main, service laterals) is complete for the north side of Michigan Avenue. Contractor plans on paving the north side of Michigan Avenue the last week of September and plans on switching to the south side the first week in October. There is no main construction,just service laterals on the south side so construction should proceed at a faster pace. Construction has already shifted to the south side of Michigan Avenue in front of the Lansing Center. Water main construction should be completed this week. Sewer construction in Dumpster Alley should be completed by the end of next week with steam and gas main construction to follow. Access to businesses is being maintained. Weekly business/construction coffee meetings are held at 8:00 AM Wednesday at the Nuthouse. Attendance has been light, but faithful. Last Updated September 12, 2006. 36313 Michigan Avenue Enhancement Project—Design —Project Engineer: Gamble/Danke Streetscape project under design to be let in February 2007 for construction in 2007. Last updated September 12, 2006. 36315 CSO PH IV SEG 4—N. Washington— Design —Project Engineer: Dykema/Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. Project in design for 2007 - 2 - off site plume migration, report provided to Granger. [NO CHANGE, Last Updated 2004]. 46118 O&M Complex RAP - Consultant DLZ - Project Engineer: Brunner. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ=s observations. [NO CHANGE, Last Updated 1/1/2005]*. _ - 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ - Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE, Last Updated 1/1/2005]*. 46093 Diamond Reo RAP -Consultant DLZ-Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NO CHANGE, Last Updated 1/l/2005]*. * NTH has been selected to evaluate these five site for final closure, Kick off meeting was held on 7/12/2006, Bill Bruner, WWTP to oversee these environmental project. [Last Updated: 7/5/2006]. SIDEWALK PROJECTS 01080 2005 New Sidewalk - Project Manager: Brian Love (Updated 09/13/06) • S. Cedar(Miller to Kaynorth), S. Martin Luther King (Northrup to Jolly)and N. Martin Luther King (Bridge over the Grand River to N. Grand River Ave)-Contractor is H&C Earthworks. Construction is completed. 01085 2006 Sidewalk Repair- Project Manager: Brian Love (Updated 09113/06) • Part"A"area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr. Blvd. • Part"B"area is Grand River Avenue in the Old Town Business District from Turner St to Larch St. • Project is complete • Pattengill School area is added to this project. Start construction Sept 18tn MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated April 11, 2006. 75124 Gilkey Drain enclosing— Project Engineer: Parry— Updated 09/12/06 • Project has been bid DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 513001 College Fields (Old Governor's Collection) - Project Engineer: Ahmad. • Sewer/road construction on South side attained significant progress in 2004, development was held up for many months in 2005 due to changes in ownership and layout. • Site plans revised in 2006 show phased development in seven phases.Current work in 2006 was resumed in Phase II (utilities) and Phase III (Village), sewer installation and street paving in Phase III substantially complete. • Work started in Phase-IV'Field View of College Fields' on 9/8/07. [Last Updated: 9/12/2006]. LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance—Project Engineer: Danke Sewer has been constructed. Working on finaling project. Last updated 9/12/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. Airport would like to settle outstanding repairs - 4 - construction. Last updated September 12, 2006. 36316 CSO PH IV SEG 4—Downtown —Design—Project Engineer: Danke Project in design for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated September 12, 2006. 27067 CSO PH iV SEG 4—018 SE—Design—Project Engineer: Danke Project in design for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated September 12, 2006. 37076 CSO PH IV SEG 4—020—Design —Project Engineer: Ahmad • CSO separation to be designed in 2006 for 2007-8 construction. Site reconnaissance walk thru done in June 2006. CSO-020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. [Last Updated: 9/12/2006]. 15088 CSO PH IV SEG 4—013 NW— Design—Project Engineer: Gamble Project in design for 2007-8 construction. 013 NW is roughly bounded Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Last updated September 12, 2006. 00049 2005 Misc. Sewer Construction - Contractor: Scarlett Construction Co. - Project Engineer: Ahmad • Project includes 10 sanitary and 1 storm sewer locations for repair and corrective actions. • Substantial completion achieved on 9 locations, one remaining, expected completion 11/15/06. [Last Updated: 9/12/2006]. 14141 TRPS, SSO Elimination /Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer: Ahmad • Project complete: 8,90 feet of root treatment; 1780 joints grouting; and 13000 feet of CIPP lining completed. [Last Updated: 9/12/2006]. 14142 TRPS, SSO Elimination / Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer: Ahmad • Sewer installation and road paving 100% complete. 4,600 feet of new sewer installed and 173 feet repaired. [Last Updated: 9/12/2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor, Dunigan Brothers. Work started in July 06, coordinated with procurement. Project Scope: rehabilitate 21, abandon 12 manholes. Work on 8 manholes completed. • Procurement Contract: Sole source contract with Amitech USA signed 12/22/05, procurement of structures started on 7/20/06, Str. #81 JC to be rebuilt. [Last Updated: 9/12/2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie - Project Engineer: Ahmad • Pump Station and force main between BRPS and NAPS 100% complete. BWL requesting to install monitoring system, proposal under evaluation. [Last Updated: 9/12/2006]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01083 2006 Manhole Insert Program —Project Engineer: Danke 2006 program completed. Starting preparation for 2007 program. Last updated September 12, 2006. 47066 Potter Park Ill Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Reviewing the consultant's proposal to complete work without O&M's assistance in cleaning and videoing sewers. Last Updated September 12, 2006 ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM - Project Engineer: Ahmad. • MDEQ requires City perform groundwater sampling, project consultant CDM authorization to proceed with work is in process. [Last Updated: 9/12/2006]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ - Project Engineer: Ahmad. • Groundwater sampling field work conducted in 5/02 , additional wells installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize - 3 - issues and start afresh on repair project, a meeting will be scheduled in April 2006 to discuss options and develop work plan based on City's O&M review of the sewer televising. [Last Updated:April 11, 2006]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village - Boys Training site: Working with developer on road and sewer acceptance. Last Updated -. September 12 2006. - 27066 Motor Wheel Saginaw Aquifer Remediafion: Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction has started. Last Updated April 11,2006. 28050 US 127 Noise Wall—Project Manager—Jane Dykema Updated 09/13/06 • Project estimate is $5,000,000 with the City Share estimated at$500,000. Project was bid September MDOT letting. Construction to begin in the Spring of 2007. 34032 Ionia Street Sanitary Sewer Extension - Project Engineer—Ahmad. • MDEQ PA 451 Permit Application for construction of 237 feet of 8" Sanitary Sewer in Ionia ROW approved, work not yet started by developer. [Last Updated: October 17, 2005]. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction -Project Engineer—Ahmad. • Scope: installation of 2,400 feet of 8"sanitary sewer and 14 manholes. Jack & Bore under Commerce Drive and County's Pawlowski Drain including open trench sewer installation in the remaining reaches complete, punch list and as built drawing to be completed [Last Updated: 9/12/2006]. P:\Monthly Progress\9-12-2006.DOC - 5 - ENGINEERING DIVISION STATUS August 3, 2006 PERSONNEL/ADMINISTRATION MISCELLANEOUS (Last Updated 10/,13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI— IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO=s/ACO:ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street, along with Stafford Avenue south of Cavanaugh, is scheduled for base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3`d and discussed the plan. STREET PROJECTS Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 08/03/06 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The contractor is CL Trucking. Construction is expected to continue through August. Installation of curb, sidewalk and driveways is underway. Asphalt is expected to be placed mid-month, with restoration following. Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer—Dykema Updated 08/03/06 Project to be rescheduled for 2007 Federal Funding. Project is being designed and will be in the November MDOT bid opening to take advantage of The Governor's Jobs Today funding. 45045 Moores River Drive— Dykema. Updated 08/03/06 Construction is essentially complete for this project. 1081 2006 Major Street Resurfacing—Dykema/Parry. Updated 08/03/06 This project was designed in house by the Public Service Department. The Streets included in the project are: Miller Road—MLKIng to Cedar, Jolly Road—MLKing to Washington and Mount Hope— Bedford to Pleasant Grove. Construction began June 121h. The contractor is nearly finished with Miller Road and will be working on Jolly and mount Hope beginning August 7. Construction is expected to be complete by August 31. The Contractor is Aggregate Industries. 1086 2006 Crush &Shape—Parry. Updated 08/03/06 This project will include the resurfacing or reconstruction of several streets. Street list includes: Samantha St., Pennway Dr., Alpha St., Maplehill Ave., Devonshire Ave., Pacific Ave., Pershing Dr., Harding Ave., Tulane Dr., Ronald St.,Atlanta PI., Reo Rd., Richard Rd. designed by the Public Service Engineering Department. Two other streets will be designed by a consultant, N. Francis Ave. A gravel street with a valid petition, Theodore, from Hapeman to Jenison is also included in this project. The project bid was won by Tom's Advanced Paving. The project is anticipated to begin - 1 - toward the end of August. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22, 2004. Bridge closed December 27, 2004 and construction started. BWL relocated power mid-April, so there was no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. paint application omitted primer, and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge& Marine -Project Engineer: Ahmad Bridge completed and opened to traffic on June 7, 2003. Deck surface drainage problems observed. DLZ presented a remedial plan on 2/4/05 to address deck drainage issues. Location and extent of water stagnation verified by rain events and deck flooding using O&M water lorry on 6/24/05. MDEQ issued permit on 10/24/2005 for remedial work. Work was to be started in 2006 construction season but DLZ is reluctant to carry out remedial work. Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 7/5/2006]. 26071 East Grand River Avenue Bridge over the Grand River- Project Engineer: Gamble Construction started 3/27/06, traffic detour and construction related signage in place. Pier repairs and deck complete, approach work in progress, railing expected by mid-August 06. Expected project completion August 31, 2006. [Last Updated: 8/312006]. 46126 Beech Street Bridge over the Grand River-Project Engineer—Project Engineer: Ahmad Project approved for MDOT Critical Bridge funding. Design and Engineering Services RFP received on May 3, 2006, review and recommendation process complete, recommendation under approval. [Last Updated: 8/3/2006]. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044 -Contractor: -E.T. MacKenzie -Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project completed 10/2005, Account finalization in process. [Last Updated: 8/3/2006]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is completed except for punch list items and some grouting. Last Updated April 11, 2006 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Gamble 2nd year construction to start mid -April. Last updated 4/11/06. 36311 Printers Row(formerly Kerr House Development): City construction completed. New sanitary sewer installed. Remaining construction is the developer's. Last Updated January 5, 2006 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie -Project Engineer: Danke Bad soils on Case Street have been removed. Storm, sanitary and water are being installed. Water main work has started on High Street, Center Street and Beaver Street. Last Updated April 11, 2006 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie -Project Engineer: Ahmad Construction started in April 2006. Construction of sewer and water main in progress in Filley Street and intersection with Taylor Street. [Last Updated: 8/3/20061. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke 2 - Construction commenced in late March. K&R has two crews working. One crew is working on Michigan from Cedar to Larch. The second crew is working from Larch to Hosmer. Westbound Michigan Avenue is closed between Cedar and Pennsylvania. Business signing is in place and is being monitored. Weekly business/construction coffee meetings are held at 8:00 AM Wednesday at the Nuthouse. Last Updated April 11, 2006. 36313 Michigan Avenue Enhancement Project—Design—Project Engineer: Gamble/Danke Streetscape project to be constructed in conjunction with the CSO 023 project. Included in the plans are rain gardens and other streetscape improvements. We are seeking alternate funding for the City funding match.We are on track for a July MDOT bid opening with construction late this summer. Last updated April 11, 2006. 36315 CSO PH IV SEG 4—N. Washington—besign—Project Engineer: Dykema/Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. To be designed in 2006 for 2007 construction. Last updated April 11, 2006. 36316 CSO PH IV SEG 4—Downtown—Design—Project Engineer: Gamble CSO separation to be designed in 2006 for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated April 11, 2006. 27067 CSO PH IV SEG 4—018 SE—Design—Project Engineer: Danke CSO separation to be designed in 2006 for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated April 11, 2006. 37076 CSO PH IV SEG 4—020— Design—Project Engineer: Ahmad CSO separation to be designed in 2006 for 2007-8 construction. Site reconnaissance walk thru done in June 2006. CSO-020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. [Last updated 8/3/2006]. 15088 CSO PH IV SEG 4—013 NW— Design— Project Engineer: Gamble 013 NW is roughly bounded Sheridan Road,Turner,Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Last updated April 11, 2006. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. -Project Engineer: Ahmad Construction in progress, project includes 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved for 8 locations (Regulator 037 abandoned; lead corrected for 112 Allen, 200 S. Clemens and 112 W. Holmes; risers repaired in Sumpter; sanitary sewer sections replaced in Clayborn, Homewood and in alley by Rita Street; and storm sewer section replaced in Kalamazoo Street). [Last Updated: 8/3/2006]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer: Ahmad Project complete: 8,90 feet of root treatment; 1780 joints grouting; and 13000 feet of CIPP lining completed. [Last Updated: 8/3/2006]. 14142 TRPS, SSO Elimination /Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer: Ahmad Sewer installation and road paving 100% complete. 4,600 feet of new sewer installed and 173 feet repaired. [Last Updated: 8/3/2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. a) Installation Contract:Contract approved and Notice to Proceed issued to Dunigan Brothers in 4/10,installation is coordinated with procurement, first shipment of structures arrived on 7/20/06. Work on Str. #82 in progress. b) Procurement Contract: Sole source contract with Amitech USA signed 12/22/05, procurement of structures started on 7/20/06, Str. #81 to be rebuilt. [Last Updated: 8/3/2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie - Project Engineer: Ahmad Pump Station substantially complete, punch list being finalized. Force Main between BRPS and NAPS 100% complete. BWL water and power commissioned. Start up done 12/15/05. BWL requesting to install monitoring system, proposal under evaluation. [Last Updated: 8/3/2006]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01083 2006 Manhole Insert Program—Project Engineer: Danke - 3 - 2006 program will be completed next week. Area for placement include Chilson in the northeast, Red Cedar Area F, Clemens PS area in the east, 037 and Sunnyside in the south and Ravenswood PS, Area C, and Joseph in the west. Last updated April 11, 2006. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Reviewing the consultant's proposal to complete work without O&M's assistance in cleaning and videoing sewers. Last Updated April 11, 2006 ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant,CDM -Project Engineer: Ahmad MDEQ sent a letter 1/10/2006 to the City requesting for progress/action update and to resume environmental investigations. The scope of investigations on north side of landfill has been revised/phased based on available funding. Response sent to MDEQ that groundwater sampling for north side will start in 2006. Project consultant CDM authorization to proceed with work is in process. [Last Updated: 8/3/2006]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer: Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE, Last Updated 1/1/2005]'. 46118 O&M Complex RAP -Consultant DLZ-Project Engineer: Ahmad. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01.Additional/ Remaining scope of site investigations to be completed based on MDEQ=s observations. [NO CHANGE, Last Updated 1/1/20051*. 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ -Project Engineer: Ahmad. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE, Last Updated 1/1/2005]*. 46093 Diamond Reo RAP -Consultant DLZ-Project Engineer:Ahmad. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NO CHANGE, Last Updated 1/1/2005]*.. *NTH has been selected to evaluate these five site for final closure, Kick off meeting was held on 7/12/2006, Bill Bruner, WWTP to oversee these environmental project. [Last Updated: 7/5/2006]. SIDEWALK PROJECTS 01080 2005 New Sidewalk- Project Manager: Brian Love S.Cedar(Miller to Kaynorth),S. Martin Luther King(Northrup to Jolly)and N. Martin Luther King (Bridge over the Grand River to N.Grand River Ave)-Contractor is H&C Earthworks.Construction has begun been completed on on the N. MLK Blvd section of the project, contractor is now finishing up the S. MLK Blvd section. Last Updated July 5, 2006. 01085 2006 Sidewalk Repair-Project Manager: Brian Love Part"A"area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr. Blvd. Part"B"area is Grand River Avenue in the Old Town Business District from Turner St to Larch St. Public Improvement III was approved May 22 and the Public Improvement IV was approved on June 5. Project awarded to Audia Construction. Contractor began work on Part"B"of the project June 28. Last Updated July 5, 2006. MISCELLANEOUS PROJECTS - 4 - 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated April 11, 2006. 75124 Gilkey Drain enclosing—Project Engineer: Danke Project currently in design. Last updated April 11, 3006. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 56001 Governor's Collection (College Fields) -Project Engineer: Ahmad. Sewer/road construction on South side attained significant progress in 2004,development was held up for many months in 2005 due to changes in ownership and layout.Site plans revised in 2006 show phased development in in seven phases.Current work in 2006 was resumed in Phase II(utilities)and Phase III(Village),sewer installation and street paving in Phase III in progress. [Last Updated:8/3/2006]. LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance—Project Engineer: Danko Reviewed preliminary plans. The State is proposing to extend the sewer north on MLK. Last updated 4/11/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. Airport would like to settle outstanding repairs issues and start afresh on repair project, a meeting will be scheduled in April 2006 to discuss options and develop work plan based on City's O&M review of the sewer televising. [Last Updated:April 11, 2006]. Lowes:Working on easements. Last Updated November 3, 2005 37075 East Village -Boys Training site: Working with developer on road acceptance. Last Updated April 11, 2006 27066 Motor Wheel Saginaw Aquifer Remediation:Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction has started. Last Updated April 11, 2006. 28050 US 127 Noise Wall—Project Manager—Jane Dykema Updated 07/05/06 Project estimate is $5,000,000 with the City Share estimated at$500,000. Project under design, with anticipated bid date in December 2006. Construction is anticipated to begin in the Spring of 2007. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer—Ahmad. MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved, work not yet started by developer. [Last Updated: October 17, 20051. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction -Project Engineer—Ahmad. Letter of intent approved 6/7/06. Scope: installation of 2,400 feet of 8"sanitary sewer and 14 manholes. Jack & Bore under Commerce Drive and County's Pawlowski Drain completed, open trench sewer installation in the remaining reaches substantially complete, punch list and as built drawing to be completed [Last Updated: 8/3/2006]. P:\Monthly Progress\7-6-2006.DOC 5 - _ ' I L; ' r, Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services September 2006 OPERATIONS AND MAINTENANCE Street Section: Milled & Paved: Wise from Jolly to Miller. Northrup from MLK to Washington. Paved: Penrod Ct. Old Oakland from Oakland to Stanley. Durant from Hyland to Oakland Verlinden from Maple to the dead end. Comfort from Willow to Saginaw. Hyland from Stanley to Comfort. Maple from Stanley to Cawood. Clyde from Oakland to Hyland. Theodore from Cawood to the dead end. Utility Cuts: 5139 ft. of Utility Cuts. Filled 12907 sq ft of Utility cuts Filled 1801 sq ft. of Sewer cuts Low cuts: 1262 ft. of low utility cuts. 5145 sq ft. of low cuts or cuts filled with UPM to make a permanent repair Sidewalk Repair: 1151 ft. of sidewalk repair. 3602 sq. ft. sidewalk repair Saw cut: 1902 ft. for BWL cuts to be dug and filled by City crews. 789 ft MLK for concrete joint replacement Potholed: Major and Local streets. Wedged: Wedging after side contractor. Crack seal: Crack sealed on East Michigan. Surface Section • Other routine maintenance including;hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Three to four crews mowed all month. We have mowed all of our areas at least seven times and most have been mowed eight times. We continued cleaning the yards of the O&M complex,repairing areas of fence and cleaning the storage buildings were a couple activities we performed. • Street sweeping continues. We have four more routes to sweep in the north end and will have swept all the local routes four times this year,which is our goal for sweeping locals. Major streets and the Central Business District have been swept seven times and the Trunklines six times. This is special events season,barricades are requested on a weekly basis for different events. • Responded to multiple grading and alley maintenance complaints. • Two to four of our employees are helping on the paving crew the first part of the month. • Turned over the leaves at Krego Park and made room for the new leaves we pick up this fall.. Sewer Section Sewer Cleaning Activities: • One Jet/Vacs and one jet truck combined for 70,87011 of sanitary main. The footage is up this month compared to last but is still down because of the jet truck in the service garage for maintenance. Heavy cleaning was preformed using the cable machines. A total of 14301.f. of main was de-rooted utilizing this equipment. • 51111 of storm sewer catch basin leads were jetted. • 700 catch basin structures cleaned by removing solids. • Removed debris from nine sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed 10 catch basins and patched 14. • Reconstructed 12 manhole structure and adjusted four low manhole castings • Spot repaired sanitary sewer at three locations for a total of eight l.f. of main replaced. • Spot repaired storm sewer at three locations for a total of 18 l.f. T.V. Sewer Inspection: • A total of 212711 of sanitary main was televised. The majority of the footage was for CSO investigation. Waste Reduction Services • Distributed 38,000 Greensheets to single-family homes of four units or less and sent additional copies to neighborhood organizations, all COL departments, community centers,police precincts, and several regional environmental professionals. • September 16 -Regional book,boxboard and media recycling event. City of East Lansing's Public Works Facility. Participation: 291 vehicles. Total collected: 25,440 pounds of material shipped to vendor. • September 30 -Regional Computer and Electronics recycling event. City of Lansing,Recycling Transfer Station. Participation: 331 vehicles. Total collected 33,580 lbs of e-waste. • September 19 -Montessori School Recycling Program. Paper making with over 50 children, grades 1-3. Distributed recycling activity books. • Distributed recycling newsletter to all K-5 teachers in Lansing School District. • Staff met with IT Department to pursue on-line customer service options, including paying trash bill, requesting recycling bin, etc. • Began promoting city trash bag and bulk sticker retailers: -Airing on City TV. -Sent to Eastside Neighborhood Association's newsletter. -Will be posted to WRS website ASAP. • Served our 4803 Blue Billy Trash Cart customers and the thousands of Blue Trash Bag customers. • Collected 201 tons of recyclables. • Responded to 2408 phone calls, inquiries and walk-ins. • Collected 1091 cubic yards of yard waste. • Had one Solid Waste Operator 400 (Dave Fish)retire. N .1� � � � 11 Public Service Department Monthly Status Report Street, Surface, Sewer, Waste Reduction Services and Service Garage August 2006 OPERATIONS AND MAINTENANCE Street Section: Milled & Paved: Wise from Jolly to Miller. Northrup from MLK to Washington. Paved: Penrod Ct. Old Oakland from Oakland to Stanley. Durant from Hyland to Oakland Verlinden from Maple to the dead end. Comfort from Willow to Saginaw. Hyland from Stanley to Comfort. Maple from Stanley to Cawood. Clyde from Oakland to Hyland. Theodore from Cawood to the dead eand. Utility Cuts: 5139 ft. of Utility Cuts. Low cuts: 1262 ft. of low utility cuts. Sidewalk Repair: 1151 ft. of sidewalk repair. Saw cut: 1902 ft. for BWL cuts to be dug and filled by City crews. Potholed: Major and Local streets. Wedged: Wedging after side contractor. Crack seal: Crack sealed on East Michigan. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Three to four crews mowed all month. We have mowed all of our areas at least six times and most have been mowed seven times. • The crew spent the last week of August cleaning up the O&M complex at 601 E. South St. • Street sweeping continues. All of the local streets have been swept three times, Majors and trunklines six times. We are currently working in the local streets in the south end of the City. This will be there forth sweeping. • This is special events season, barricades are requested on a weekly basis for different events. • Graded all the gravel streets. • Two to four of our employees are helping out on the paving crew on an almost daily basis. Sewer Section Sewer Cleaning Activities: • One Jet/Vacs and one jet truck combined for 64,918 l.f of sanitary main. The footage is down because of the jet truck in the service garage for maintenance. This allowed time for heavy cleaning several mains using the cable machines. A total of 2,493 1.f. of main was de-rooted utilizing this equipment. • 465 l.f of storm sewer catch basin leads. • 961 catch basin structures cleaned by removing solids. • Removed debris from 24 sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed 6 catch basins. • Reconstructed 8 manhole structure. • Spot repaired sanitary sewer at four locations for a total of 23 11 of main replaced. T.V. Sewer Inspection: • A total of 1685 l.f of sanitary main was televised. The majority of the footage was for CSO investigation. Waste Reduction Services • Coordinated activities and responsibilities for the two upcoming regional collections between Lansing, East Lansing, Ingham County, Eaton County and Clinton County. The dates and times for the fall collections areas follows: -Free Recycling Event for Books & More -Date: -Saturday, September 16, 2006 -Time: •8am -12noon -Location: -East Lansing Department of Public Works, 1800 E. State Rd. East Lansing, MI •Items -Hard cover and soft cover books, magazines, telephone accepted: books, boxboard (cereal boxes, shoe boxes, etc.), CD's, DVD's and VHS tapes -Special Recycling Collection for Computers and Electronics -Date: -Saturday, September 30, 2006 -Time: •8:00 am-12:00 pm -Location: -Lansing Recycling Transfer Station •Items -computers, monitors, mice, keyboards, TV's, stereos, accepted: printers, scanners and other home electronics. -Fees: -Telephones, cell phones, laptops and small items such as coffee makers, vacuum cleaners and toasters =No Charge Stereo w/speakers = $4.00 Stereo w/o speakers =$2.00 VCR's,printers, scanners = $2.00 PC computer w/keyboard &mouse=$5.00 Monitors <19"_ $5.00 Console TV's = $15.00 Non-console TV's = $8.00 Large screen Projection TV's = $20.00 Microwave Ovens = $8.00 Personal copy machines = $5.00 Large copy machines = $40.00 • Developed newsletter for Lansing teachers. • Coordinated plans with our subcontractor, Urban Options, for this year's activities involved in providing vennicomposting programs in Lansing schools. • WRS continued to service our 4717 Blue Trash Cart and thousands of Blue Trash Bag customers, recycling participants and yard waste contributors. 0 WRS staff interacted with 2976 customers by phone or at our customer service counter. • WRS staff coordinated efforts with the Parks Department to collect trash and recyclables at the Old Town Jazz Festival. Service Garage Section • The Public Service Garage has been transferred to Central Garage and are no longer part of the O&M Division. Public Service Department Monthly Status Report Street, Surface, Sewer, Waste Reduction Services and Service Garage July 2006 OPERATIONS AND MAINTENANCE Street Section: Paved: Stoneleigh between Forest and Provincial House. Provincial House between Stoneleigh and Callihan. Howard between Saginaw and Grand River. This street was also milled. Homer between Saginaw and Grand River. This street was also milled. I496 ramp at Pennsylvania. Delevan between Smith and Barnes. Donald between Everettdale and Cavanaugh. Greencroft between Washington and Strathmore. Loa between Atlas and Washington Maplewood between Rockford and Riley. Maplewood between Willard and Greenlawn. Markley between Wayburn and Rockford. Rundle between Mt. Hope and Barnes. Stabler between Graham and Holmes. Stafford between Jolly and Graham. Wakefield between Greenlawn and Strathmore. Willard between Cedar and Stabler. Machine skin patched: Britten between Moores River and MLK. Hess at Britten. Replaced: 1352 sq. ft. of sidewalks for BWL. Filled: 6158 sq. ft. of utility cuts. 1422 sq. ft. of sewer cuts. Poured: 3050 sq. ft. of crack sealing. Finished Miller east of Aurelius. Started Michigan Ave east of Foster. Saw cut: 5868 in. ft. for BWL cuts to be dug and filled by City crews. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Three to four crews mowed all month. We have mowed all of our areas at least five times and most have been mowed six times. • We spent a large amount of the month.trimming and brushing alleys. • Street sweeping continues. All of the local streets have been swept twice,Majors and trunklines five times. We are currently working in the local streets in the north end of the City. This will be there third sweeping. • This is special events season,barricades are requested on a weekly basis for different events. • Graded all the gravel streets. • Two to four of our employees are helping out on the paving crew on an almost daily basis. Sewer Section Sewer Cleaning Activities: • Two Jet/Vacs and one jet truck combined for 94,416 l.f. of sanitary main. The footage is down as a result of the jet truck in the service garage for maintenance. • 95 l.f. of storm sewer catch basin leads. • 596 catch basin structures cleaned by removing solids. • Removed debris from 22 sanitary man holes with vac truck. Sewer Construction Activities: • Patched 120 catch basins on roads scheduled for O&M overly. • Reconstructed 4 catch basins. • Reconstructed 1 man hole structure. • Spot repaired sanitary sewer at four locations for a total of 19 l.f of main replaced. • Installed one new sanitary tap to main. • Excavated the intersection of Ottawa at Grand to identify the source of multiple sinkholes. Two large diameter abandoned sewers were found to be open allowing dirt to migrate into them, causing the road to fail. The abandoned sewers were sealed, preventing future failure. T.V. Sewer Inspection: • A total of 49661.f. of sanitary main was televised. 293611 of the total was for the televising of the sewers in Lake Lansing road from Wood St to the City limits. Ingham County was provided with the results for their rehab of Lake Lansing road project. Waste Reduction Services • Placed one page ad in the fall issue of the Parks &Recreation Guidebook promoting WRS services. • Ran strip ads in the Local section of the Lansing State Journal for 6 consecutive weeks to promote the recycling program. - • Chose vendor for September 30th E-Waste Collection(Valley City). • Dates and times finalized for both Fall Collection, see below for details: Free Recycling Event for Books&More Date: Saturday, September 16,2006 Time: 8am-12noon Location: East Lansing Department of Public Works, 1800 E. State Rd.East Lansing,MI Items Hard cover and soft cover books,magazines,telephone books, accepted: boxboard(cereal boxes,shoe boxes,etc.),CD's,DVD's and VHS tapes Special Recycling Collection for Computers and Electronics Date: Saturday,September 30,2006 Time: 8:00am-12:00pm Location: Lansing Recycling Transfer Station Items computers,monitors,mice,keyboards,TV's,stereos,printers,scanners accepted: and other home electronics. Fees: Telephones, cell phones, laptops and small items such as coffee makers,vacuum cleaners and toasters=No Charge Stereo w/speakers=$4.00 Stereo w/o speakers=$2.00 VCR's,printers, scanners=$2.00 PC computer w/keyboard&mouse=$5.00 Monitors <19"=$5.00 Console TV's=$15.00 Non-console TV's=$8.00 Large screen Projection TV's=$20.00 Microwave Ovens =$8.00 Personal copy machines=$5.00 Large copy machines=$40.00 • Our Education Specialist was a guest presenter at a workshop for 12 teachers in the Lansing School District who were interested in recycling, composting and waste reduction issues. The wide array of educational materials and resources WRS offers was reviewed and received many favorable responses. • She also attended a meeting with teachers,principals,representatives from Urban Options and a worm rancher and educator from Ontario. This group discussed how to enhance our existing efforts in the Lansing schools and beyond. A new pen pal initiative, called"Worms without Borders"is underway and will hopefully be expanded in the near future. Worms without Borders connects classrooms involved with worm composting. Currently, there are several Lansing classes connected to classes in Canada. The program has the potential to involve students around the world. • WRS continued to service our 4748 Blue Trash Cart and thousands of Blue Trash Bag customers, recycling participants and yard waste contributors. • WRS staff interacted with 3047 customers by phone or at our customer service counter. • WRS staff promoted recycling, composting and our trash service at Common Ground Music Festival. • WRS staff coordinated efforts with the Parks Department and LEPFA to collect trash and recyclables at Common Ground. A total of 547 cubic yards of materials were handled at the event: 27 yards were land filled and 220 yards were recycled for a diversion rate of 40 %. Service Garage Section • Opened: 89 work orders for the repair of Public Service Equipment. • Opened: 75 work orders for the repair of Parks Equipment. • The Service Garage operates with two shifts Monday thru Friday with a total staff of 17 consisting of 2 Supervisors, 9 Mechanics, 3 Vehicle Maintenance Workers, 2 Parts Workers and 1 Clerk,with 2 vacant Vehicle Maintenance Worker positions. • During the last month, we completed the inventory of the Service Garage parts room. We are continuing to evaluate the Parks trucks and equipment so we can determine the correct level of parts to stock so we can better support their operations. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT AUGUST 2006 "l OPERATIONS Throe-hut Au ust. S na ro Biosolids Services land applying biosolids: gTo g Y g Latter part of August. Supervisory staff working on completing bid documents for Sodium Hypochlorite and Polymer. Beginning of September. North Secondary Blower#8 is indicating a vibration problem. Working with Tech Maintenance to investigate. MAINTENANCE Throughout August. SCADA communication problems at Tecumseh River Pump Station, Lansing Avenue Pump Station and Packard Pump Station. Working with SBC on correcting phone line problems. Throughout August and into September. Technical maintenance is replacing UV bulbs. End of August. Replacing damaged entry gate near front of plant in front of Dewatering Bldg. Mid August. Pump Station staff performing inspection of major well pumps at Diamond REO groundwater remediation site on Baker Street. Throughout August. Maintenance Supervisory staff working on bid processes for mechanical contracting, backflow preventer service, and roof work. Mid August. Malcolm Pirnie is engineering consultant awarded contract for Pump Station cathodic protection. ADMINISTRATION August 10. Maurer's Textile Company is at Wastewater to perform measurements of personnel for uniform change out under new contract. August 15. Brian O'Boyle, City Safety Administrator,provides presentation to supervisory staff on the details of the planned facility evacuation exercise on August 28. (The exercise was later postponed) Micl August. Over several days; MDEQ performs plant inspection and laboratory inspection including split sampling. Week of August 15. Supervisory discussion regarding producing a video of the WWTP narrated by various supervisory personnel to be aired on Channel 12. Week of August 15. Antonia Kraus has become the new City Treasurer. John Green is now interim Purchasing Manager. Week of August 15. Meeting with Malcolm Pirnie representatives to discuss proceeding with old digesters remediation. Week of August 15. Meeting with Tetra Tech representatives to discuss assessment of various headworks screening mechanisms for Screening Replacement Project. Week of August 15. John Bensinger has left the City. Sue Graham is interim Labor Relations Administrator. Week of August 15. City Identification cards are complete and received. Distributing to personnel. Week of August 15. Technical Maintenance staff attends certification course in servicing Variable Frequency Drives. Latter August. The three (3)top engineering firms for the Tertiary Project answer questions to the review panel regarding proposals. August 25. MDEQ—Biosolids representative performed audit, inspection, and tour of Biosolids Program at Lansing Wastewater Division. Received a letter from MDEQ dated September 5, 2006 indicating the Lansing WWTP is in compliance with Part 24 rules: Land Application of Biosolids. September 6. Distributed United Way Campaign material to Division personnel. September 11. Marc Neves,Assistant Maintenance Supervisor, transfers into the vacant Operations Supervisor position until the position is filled. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT I DULY 2006 OPERATIONS • Week of July 3. Kids found playing near the main outfall and swimming in the river at our outfall. Unsafe area. River bank grade is steep, and dangerous currents created by the discharge of treated water. • Week of July 24. Problem in SCADA-PLC for PEW system. Sharp rise in PEW pressure caused breaks in some PEW lines throughout the plant. Placed pumps on constant speed until problem is resolved. • Throughout July. Synagro Biosolids Services land applying biosolids. • Week of July 24. SCADA system "rack"failure in north secondary. This caused some process equipment to shut down and go undetected for a period of time. MAINTENANCE • Week of July 10 and 17. Eifert Mechanical here working on HVAC and high pressure air system issues. • Throughout July. SCADA communication problem with Tecumseh River Pump Station. Looking into replacing land phone line with wireless system. • Week of July 10. With the pipe lining activities continuing throughout the sewer collection system, the Wastewater Division is looking into a styrene detection unit for use by the Pump Station staff. • Week of July 24. Frances Park Pump Station flow diversion to Scott Park wet well and on to Lansing Avenue PS while diversion chamber is installed near W. St. Joseph Street and Clare Street. Problems with new diversion structure may prolong this flow configuration. • Week of July 24. Working on cathodic protection proposals for"can"pump stations. • Throughout July. Working on"as needed"mechanical contract documents. ADMINISTRATION • End of June—beginning of July. Discussions with U.A.W. representatives regarding work changes at the Wastewater Division. • Throughout July. Plant Engineer involved in IDEP meetings and IDEP contract process. • Week of July 10. Wastewater Division receives a Safety Certificate award from MWEA in recognition for superior safety practices throughout 2005. • Week of July 17. Janette Tate, Clerical Secretary, goes off work on medical leave. • Week of July 24. Mayor looking at Channel 12 for public service video clips. City T.V. reps may be here to discuss workings of Division and take video. • August 4, 2006. Timothy Roath, WW Plant Operator 600,passes away. • Week of July 31 —Aug. 4. Division staff attends the Michigan Public Service Institute in Mt. Pleasant, MI. Wilcox August 16, 2006 An ISO 9001 Certified Company 111 W.Edgewood Blvd. Mr. Chad Gamble, P.E., Director Suite 7 p Lansing,MI 48911 Department of Public Service 517-882-4359 City Hall, 7th Floor Fax:517-882-5137 124 W. Michigan Lansing, MI 48933 1-800-542-2756 wilcoxassociates.com RE: RFQP/07/025— Signal System Optimization Project (Phase 1) Dear Mr. Gamble, I am a member of the City of Lansing's Public Service Board (Board) and a principal and shareholder of Wilcox Professional Services, LLC (Wilcox). Wilcox is a professional services consulting firm specializing in engineering, surveying, planning, environmental issues and landscape architecture. Wilcox may respond to Requests for Qualifications and Proposals issued by the City. It is my understanding that the Board does not involve itself in the process of selecting professional consulting firms. I am currently aware of the above referenced matter and I am disclosing to you my employment position. If you or others see my membership on the Board and my Office Locations employment as a potential conflict of interest, please notify me at your earliest Michigan convenience and I will abstain from any official action on this matter. Alpena Bad Axe Brown City Respectfully Submitted, Cadillac Caledonia Escanaba WILC ROFESSIONAL SERVICES, LLC Farmington Hills Flint Lansing Saginaw aul H. Baerman, RLA Indiana Indianapolis Cc: Mayor Virg Bernero Arizona City Clerk, Chris Swope Phoenix City Attorney, Brigham Smith Built on Quality- Dntinuously improving our duality of service to meet and exceed our clients'expectations. zweiaeff��gg�� "Hot Firt�tJF Recognized Since 2000 CE NEWS `Best Firm To Work For" Recognized Since 2001 ENR 'Top Design Firm' Recognized Since 2002 Wilcox Associates,Inc.company WPOServltrdoc JL PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor October 5, 2006 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from the meetings held July 13 and August 10, 2006 Please place these minutes of file. Respectfully submitted, P Faith Rach V �/ Recording Secretary Attachment "Equal Opportunity Employer" cECE IV/ED REGULAR MEETING ; C OF THE L ►N-:)UYG CIT'� CLER K BOARD OF PUBLIC SERVICE ' JULY 139 2006 PRESENT: Paul Baerman,Ron Bloomberg,Dale Copedge,Matt Flechter, Shirley Rodgers, Alfreda Schmidt, and Brian Surgener ABSENT: None STAFF: Chad Gamble, Scott House, and Victor Rose VISITORS: Jessica Yorko, Mid-Michigan Environmental Action Council 1) CALL TO ORDER Chair Flechter called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. All Board members were present. A. Late Items Ms. Rodgers asked to add a late action item to the agenda regarding Board of Public Service Administrative Procedures. All Board members concurred. The agenda stood as presented with one revision. 2) APPROVAL OF MINUTES—June 8,2006 Ms.Rodgers moved,Mr.Baerman seconded, to approve the minutes for the meeting held June 8, 2006, as presented. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS— Ms. Yorko, representing the Mid-Michigan Environmental Action Council, stated the Organization strongly advocates approval of the Michigan Avenue Streetscape Enhancement Grant. Ms. Yorko explained that similar projects have been very successful in other cities noting the positive effects on the environment as well as providing pleasing aesthetic improvements. In the long run, the rain gardens provide a low cost, attractive and natural alternative for handling roadway runoff in order to preserve the health of the Grand River. The Mid-Michigan Environmental Action Council along with other environmental organizations and community groups, are excited that City of Lansing leaders are moving to enhance the community by utilizing these innovative measures and stressed their overwhelming support for implementing the program. 4) ACTION ITEMS A. Annual Election of Officers—Chair and Vice Chair Mr. Copedge moved,Mr. Baerman seconded,that Mr. Flechter continues to serve as Chair for the next year and Mr. Bloomberg continues to serve as Vice-Char for the next year. Nominations were closed and a vote was taken. MOTION CARRIED UNANIMOUSLY. Public Service Board Page 2 July 13, 2006 B. Resolution in Support of Michigan Avenue Bioretention Facilities Mr. Gamble provided a brief Power Point presentation of the project. A discussion among Board members ensued. Mr. Surgener asked which city department would be responsible for maintaining the rain garden/retention area. Mr. Surgener pointed out that area merchants are losing business due to construction activities and expressed concern that there have been two full years of disruption in front of these businesses. Mr. Gamble stated the biggest concern expressed by area merchants is that vehicular and pedestrian traffic be maintained in front of the businesses while construction is underway. Access and traffic movement will be maintained throughout the installation construction. Mr. Gamble noted that Operations and Maintenance (O&M) crews along with various community volunteers will be maintaining the rain garden area. Ms.Rodgers expressed concern that permitting volunteers to do maintenance work may cause a labor dispute to arise since labor may perceive volunteers as performing union work. Ms. Rodgers felt that it is critical the maintenance piece be worked out now rather than be faced with a problem at the time the work is needed to be done. Ms. Rodgers moved,Mr.Copedge seconded, to support the Board of Public Service Resolution whereby the City of Lansing receive the Michigan Department of Transportation Enhancement and Michigan Department of Environmental Quality—Clean Michigan Initiative grants for the purposes of funding of environmental and aesthetic improvements to the Michigan Avenue corridor; and encourages Lansing City Council and the Administration to support the construction of the Michigan Avenue Enhancement Project. MOTION CARRIED UNANIMOUSLY. C. Administrative Procedures: Board of Public Service Ms.Rodgers moved, Ms. Schmidt seconded, to revise Board of Public Service Administrative Procedures whereby elections of officers and Board Secretary would occur at its first meeting following July I". Discussion: Ms. Rodgers explained that moving the election date behind one month would prevent the need to table elections due to delayed term appointments. Mr. Surgener stated he did not believe the change was necessary. MOTION CARRIED. Yeas 6 Nays 1 (Surgener) 5) REPORT OF OFFICERS -Reports were distributed in the Board packets. Engineering Division—No additional information was reported. Wastewater Division—No additional information was reported. Solid Waste Section—No additional information was reported. Ms. Rodgers noted that there needs to be a clarification on the number of phone calls received. Operations and Maintenance Section—No additional information was reported. -Mr. Baerman asked if the report is showing a monthly total on cleaned catch basins. Mr. Rose indicated that they are monthly totals. -Ms. Rodgers asked that the Operations and Maintenance Report provide a section on the Service Garage. Public Service Board Page 3 July 13, 2006 6) DIRECTOR'S REPORT—Mr. Gamble reported the following information: •US-127 Sound Wall—The entire $500,000 was borrowed through SIB loans. No assessments are planned. -Administrative Consent Order(ACO)—The Public Service Department is working with MDEQ on a soil erosion site located on the first tee at the Sycamore Golf Course. In 2004, the Parks Department disrupted an area moving materials. This caused soil erosion into the backwaters of Sycamore Creek. MDEQ is concerned about frozen ground in the spring. The Public Service Department is the appropriate agency to assure proper soil erosion procedures are followed however, the Parks Department never notified Public Service Department regarding the soil erosion problem. The Public Service Department is currently working with the Parks Department to correct the problem. Through the ACO order with MDEQ,the City is being charged$42,000 in administrative fees and civil fines. The Parks Department has agreed to pay the administrative fines and is trying to have the violation removed from the ACO. Landscape and Architecture Planners(LAP),who did the work for the Parks Department, did not have a NPDES Permit and should have. Ms. Rodgers expressed concern that this is the second instance in which the City has been fined because City Departments failed to communicate with one another. Mr. Gamble explained that MDEQ is working with the Parks Department to develop a soil erosion checklist for the golf course. •CSO Project Evaluation—The Public Service Department is currently in the process of selecting the next consultant to prepare the technical evaluation list for the 1997-98 Report. Mr. Gamble explained that the Department is seeking input from the Board of Public Service in developing RFP to be issued in mid-May of 2007. Mr. Gamble stated he would like Board member's comments to be incorporated into the RFP. Mr. Gamble asked Board members to submit comments via email to Faith Rach within the next six months. The RFP will be issued to national firms. The intent of the RFP is to do an evaluation of the CSO program. There will be an in- house RFP for the Design of Phase V. Then an RFP will be issued for a consultant for Phase V. -Grand River Bridge Deck—Mr. Gamble provided a virtual tour of deck construction activities and described various state-of-the-art techniques employed to build the deck. Festivities are planned for the bridge re-opening. 7) PENDING ITEMS-None 8) OTHER BUSINESS Ms.Rodgers asked if there are policies and procedures in place to assure women and minority based businesses have the opportunity to bid on city projects. Mr. Gamble explained the City of Lansing does take extra steps to make sure they are engaged. 9) ADJOURNMENT The meeting adjourned at 1:40 p.m. Respectfully Submitted, ut� WC� __J, Faith Rach Secretary to the Board PAPUBS VCBD\Minutes\06-08-06 RESOLUTION BY THE BOARD OF PUBLIC SERVICE JULY 13, 2006 WHEREAS,the Public Service Department per Council Resolution 059 of 2006,was authorized to apply for"2006 Transportation Enhancement Funds"and"additional grant funds at least sufficient to meet the financial requirements to support this project approved to apply for"; and WHEREAS, the Public Service Department has received confirmation from the Michigan Department of Transportation of our selection to receive a Transportation Enhancement grant totaling$2.5 Million of which$2.0 Million is state monies and$500,000 is the local match; and WHEREAS,there is overwhelming support for the City to embark on environmental projects to support and improve our local rivers and streams; and WHEREAS, the proposed streetscape and Rain Garden project will enhance the downtown area and the Michigan Avenue approach to the State Capitol Building between Capitol Avenue and Pennsylvania Avenue both esthetically and environmentally; and WHEREAS, as part of part of"greening up"the corridor,stormwater treatment devices such as rain gardens will be installed to improve the quality of stormwater runoff being discharged to the Grand River; and WHEREAS,the Mayor's Downtown 2020 Task Force recommended that enhancements be constructed on Michigan Avenue between Grand Avenue and Cedar Street while incorporating highlighted pedestrian crossings and streetscaping in keeping with the theme established for Washington Avenue and other improvements to improve the corridor; and WHEREAS, the City has received Michigan Department of Environmental Quality-Clean Michigan Initiative funding that will also be utilized to partially fund this project; and WHEREAS, the City has received grants totaling 94.7% of the current total project costs of$2,850,000; and WHEREAS, the Public Service Department will fund the remaining costs of the project using existing funds commensurate with the improvements being made; and WHEREAS,the Public Service Board supports the efforts of the Department to become a leader in the treatment of stormwater and the improvements to the quality of water being discharged to the waters of the state; and NOW,THEREFORE,BE IT RESOLVED,that the Public Service Board supports the receipt of the Michigan Department of Transportation Enhancement and Michigan Department of Environmental Quality—Clean Michigan Initiative grants for the purposes of funding of environmental and esthetic improvements to the Michigan Ave. corridor; and BE IT FINALLY RESOLVED,the Public Service Board strongly encourages the Lansing City Council and the Administration to support the construction of the Michigan Ave. Enhancement Project and the Public Service Department's continuing efforts to improve our environment and our City. I certify that the above Resolution passed by a Vote of 7=0,at a meeting of the Board of Public Service held July ly��13,2006. Faith Rach,Secretary to the Board ENGINEERING DIVISION STATUS July 6, 2006 PERSONNEL/ADMINISTRATION MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI — IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street, along with Stafford Avenue south of Cavanaugh, is scheduled for base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3`d and discussed the plan. STREET PROJECTS Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 07/05/06 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The contractor is CL Trucking. Construction is expected to continue through August. Installation of Water main, Catch basins and storm sewer leads is complete. The contractor is in the process of cutting down the road and installing gravel. There is still some 60" storm sewer to be installed that the contractor is working around. Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Dykema Updated 10/13/05 Project to be rescheduled for 2007 Federal Funding 45045 Moores River Drive—Dykema. Updated 07/05/06 The existing wall on the north side of the culvert was removed so that construction could continue. The remaining curb on the easterly portion of the project will be poured by July 7. Construction will be suspended the week of July 10 due to a Golf Tournament at the Country Club. When construction resumes, the road west of Cambridge to the Francis Park entrance will have spot curb repair and milling and resurfacing. Construction is expected to be complete by the end of July. 1081 2006 Major Street Resurfacing—Dykema/Parry. Updated 07/05/06 This project was designed in house by the Public Service Department. The Streets included in the project are: Miller Road—MLKing to Cedar, Jolly Road—MLKing to Washington and Mount Hope—Bedford to Pleasant Grove. Construction began June 12th. The contractor expects to complete Miller Rd., between MLKing and Washington this week, then move to Miller between Washington and Cedar. Construction is expected to be complete by August 31. The Contractor is Aggregate Industries. - 1 - 1086 2006 Crush &Shape—Parry. Updated 07/05/06 This project will include the resurfacing or reconstruction of several streets. Street list includes: Samantha St., Pennway Dr.,Alpha St., Maplehill Ave., Devonshire Ave., Pacific Ave., Pershing Dr., Harding Ave., Tulane Dr., Ronald St., Atlanta PI., Reo Rd., Richard Rd. to be designed by the Public Service Engineering Department. Two other streets will be designed by a consultant, N. Francis Ave. A gravel street with a valid petition, Theodore,from Hapeman to Jenison is also included in this project. The project is in the bid phase, with bids to be opened on July 6. The estimate for the project is around $1 million. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22, 2004. Bridge closed December 27, 2004 and construction started. BWL relocated power mid-April, so there was no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer, and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine -Project Engineer: Ahmad Bridge completed and opened to traffic on June 7, 2003. Deck surface drainage problems observed. DLZ presented a remedial plan on 2/4/05 to address deck drainage issues. Location and extent of water stagnation verified by rain events and deck flooding using O&M water lorry on 6/24/05. MDEQ issued permit on 10/24/2005 for remedial work. Work was to be started in 2006 construction season but DLZ is reluctant to carry out remedial work. Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 7/5/2006]. 26071 East Grand River Avenue Bridge over the Grand River-Project Engineer: Gamble Construction started 3/27/06, traffic detour and construction related signage in place. Pier repairs completed, deck casting scheduled for 7/7/06. Expected project completion August 31, 2006. [Last Updated: 7/5/2006]. 46126 Beech Street Bridge over the Grand River- Project Engineer—Project Engineer: Ahmad Project approved for MDOT Critical Bridge funding. Design and Engineering Services RFP received on May 3, 2006, under evaluation. [Last Updated: 7/5/2006]. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const -Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. - Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044 -Contractor: - E.T. MacKenzie -Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project completed 10/2005, Account finalization in process. [Last Updated: 7/5/2006]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is completed except for punch list items and some grouting. Last Updated April 11, 2006 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Gamble 2nd year construction to start mid -April. Last updated 4/11/06. 36311 Printers Row(formerly Kerr House Development): City construction completed. New sanitary sewer installed. Remaining.construction is the developer's. Last Updated January 5, 2006 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie -Project Engineer: Danke Bad soils on Case Street have been removed. Storm, sanitary and water are being installed. Water main - 2 - work has started on High Street, Center Street and Beaver Street. Last Updated April 11, 2006 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie-Project Engineer: Ahmad Construction started in April 2006. Construction of sewer and water main in progress in Filley Street and intersection with Taylor Street. [Last Updated: 7/5/2006]. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Construction commenced in late March. K&R has two crews working. One crew is working on Michigan from Cedar to Larch. The second crew is working from Larch to Hosmer. Westbound Michigan Avenue is closed between Cedar and Pennsylvania. Business signing is in place and is being monitored. Weekly business/construction coffee meetings are held at 8:00 AM Wednesday at the Nuthouse. Last Updated April 11, 2006. 36313 Michigan Avenue Enhancement Project—Design—Project Engineer: Gamble/Danke Streetscape project to be constructed in conjunction with the CSO 023 project. Included in the plans are rain gardens and other streetscape improvements. We are seeking alternate funding for the City funding match.We are on track for a July MDOT bid opening with construction late this summer. Last updated April 11, 2006. 36315 CSO PH IV SEG 4—N.Washington — Design—Project Engineer: Dykema/Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. To be designed in 2006 for 2007 construction. Last updated April 11, 2006. 36316 CSO PH IV SEG 4—Downtown—Design—Project Engineer: Gamble CSO separation to be designed in 2006 for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated April 11, 2006. 27067 CSO PH IV SEG 4—018 SE—Design—Project Engineer: Danke CSO separation to be designed in 2006 for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated April 11, 2006. 37076 CSO PH IV SEG 4—020—Design—Project Engineer: Ahmad CSO separation to be designed in 2006 for 2007-8 construction. Site reconnaissance walk thru done in June 2006. CSO-020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. [Last updated 7/5/2006]. 15088 CSO PH IV SEG 4—013 NW— Design—Project Engineer: Gamble 013 NW is roughly bounded Sheridan Road,Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Last updated April 11, 2006. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. - Project Engineer: Ahmad Construction in progress, project includes 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved for 8 locations (Regulator 037 abandoned; lead corrected for 112 Allen, 200 S. Clemens and 112 W. Holmes; risers repaired in Sumpter; sanitary sewer sections replaced in Clayborn, Homewood and in alley by Rita Street; and storm sewer section replaced in Kalamazoo Street). [Last Updated: 7/5/2006]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer: Ahmad Project complete: 8,90 feet of root treatment; 1780 joints grouting; and 13000 feet of CIPP lining completed. [Last Updated: 7/5/2006]. 14142 TRPS, SSO Elimination /Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer: Ahmad Sewer installation and road paving 100% complete. 4,600 feet of new sewer installed and 173 feet repaired. [Last Updated: 7/5/2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. a)Installation Contract:Contract approved and Notice to Proceed issued to Dunigan Brothers in 4/10, installation is coordinated with procurement, first shipment of structures due on 7/18/06. b) Procurement Contract: Sole source contract with Amitech USA signed 12/22/05, procurement of structures to start by 7/18/06. [Last Updated: 7/5/2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie -Project Engineer: Ahmad Pump Station substantially complete, punch list being finalized. Force Main between BRPS and NAPS 100% complete. BWL water and power commissioned. Start up done 12/15/05 [Last Updated: 7/5/2006]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO - 3 - alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01083 2006 Manhole Insert Program —Project Engineer: Danke 2006 program will be completed next week. Area for placement include Chilson in the northeast, Red Cedar Area F, Clemens PS area in the east, 037 and Sunnyside in the south and Ravenswood PS, Area C, and Joseph in the west. Last updated April 11, 2006. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Reviewing the consultant's proposal to complete work without O&M's assistance in cleaning and videoing sewers. Last Updated April 11, 2006 ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad MDEQ sent a letter 1/10/2006 to the City requesting for progress/action update and to resume environmental investigations. The scope of investigations on north side of landfill has been revised/phased based on available funding. Response sent to MDEQ that groundwater sampling for north side will start in 2006. Project consultant CDM authorization to proceed with work is in process. [Last Updated: 7/5/2006]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer: Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE, Last Updated 1/1/2005]*. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer: Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ=s observations. [NO CHANGE, Last Updated 1/1/2005]*. 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ - Project Engineer: Ahmad. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE, Last Updated 1/1/2005]*. 46093 Diamond Reo RAP -Consultant DLZ - Project Engineer: Ahmad. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &W WTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NO CHANGE, Last Updated 1/1/2005]*. * Proposals for closure of these 5 miscellaneous environmental sites were received on 2/3/2006, NTH has been selected, PO being issued. [Last Updated: 7/5/2006]. SIDEWALK PROJECTS 01080 2005 New Sidewalk-Project Manager: Brian Love S. Cedar(Miller to Kaynorth), S. Martin Luther King(Northrup to Jolly)and N. Martin Luther King(Bridge over the Grand River to N. Grand River Ave)-Contractor is H&C Earthworks.Construction has begun been completed on on the N. MLK Blvd section of the project, contractor is now finishing up the S. MLK Blvd section. Last Updated July 5, 2006. 01085 2006 Sidewalk Repair- Project Manager: Brian Love Part"A"area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr. Blvd. Part"B"area is Grand River Avenue in the Old Town Business District from Turner St to Larch St. Public Improvement III was approved May 22 and the Public Improvement IV was approved on June 5. Project awarded to Audia Construction. Contractor began work on Part"B"of the project June 28. Last Updated July 5, - 4 - 2006. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated April 11, 2006. 75124 Gilkey Drain enclosing—Project Engineer: Danke Project currently in design. Last updated April 11, 3006. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 513001 Governor's Collection(College Fields):-Project Engineer—'Sewer/road construction on South side attained significant progress in 2004. Construction on North side has not started, development was held up for many months in 2005 due to changes by developer. Recently revised site plans show development is proposed in seven phases. Work resumed in 2006 in Phase II (utilities), Phase III (Village)and Phase IV (Fieldview). Phase III site plan to be submitted to MDEQ for revised permit. [Last Updated:April 11, 20061. LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance—Project Engineer: Danke Reviewed preliminary plans. The State is proposing to extend the sewer north on MLK. Last updated 4/11/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. Airport would like to settle outstanding repairs issues and start afresh on repair project, a meeting will be scheduled in April 2006 to discuss options and develop work plan based on City's O&M review of the sewer televising. [Last Updated:April 11, 2006]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village - Boys Training site: Working with developer on road acceptance. Last Updated April 11, 2006 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction has started. Last Updated April 11, 2006. 28050 US 127 Noise Wall— Project Manager—Jane Dykema Updated 07/05/06 Project estimate is $5,000,000 with the City Share estimated at$500,000. Project under design,with anticipated bid date in December 2006. Construction is anticipated to begin in the Spring of 2007. 34032 Ionia Street Sanitary Sewer Extension - Project Engineer—Ahmad. MDEQ PA 451 Permit Application for construction of 237 feet of 8" Sanitary Sewer in Ionia ROW approved, work not yet started by developer. [Last Updated: October 17, 2005]. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. Letter of intent approved 6/7/06. Scope: installation of 2,400 feet of 8"sanitary sewer and 14 manholes. Jack & Bore under Commerce Drive and County's Pawlowski Drain completed, open trench sewer installation in the remaining reaches in progress, expected completion by mid July 2006. [Last Updated: 7/5/2006]. P:\Monthly Progress\7-6-2006.DOC 5 - Public Service Department Monthly Status Report Street, Surface, Sewer, Waste Reduction Services and Service Garage June2006 OPERATIONS AND MAINTENANCE Street Section • We are working in conjunction with BWL to repair and fill sidewalks and curb as soon as they are ready. • Filled utility cuts as they are received. • Saw cutting, digging and filling utility cuts that were filled through out the winter season with asphalt for a permanent patch. • Crack sealed Miller Rd between Aurelius and Penn. • Paved a drive to the Pump Station on the dead end of Sheffield for WWTP. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Three to four crews mowed all month. We have mowed all of our areas at least four times and some have been mowed five times. • We continued trimming and brushing alleys. • Street sweeping continues. All of the local streets have been swept twice, Majors and trunklines four times. • This is special events season,barricades are requested on a weekly basis for different events. • Graded all the gravel streets. • Two guardrail repairs were made. One on Aurelius and one on Dunckel. Sewer Section Sewer Cleaning Activities: • Two Jet/Vacs and one jet truck combined for 117,278 1.f. of sanitary main. • 171 l.f. of storm sewer catch basin leads were cleaned (plugged leads found during rain event). • 569 catch basin structures cleaned by removing solids. • Removed debris from 19 sanitary man holes with vac truck. Sewer Construction Activities: • Patched 31 catch basins and reconstructed two catch basins. • Reconstructed 17 man hole structures. • Install seven sanitary taps to main. • Spot repaired sanitary sewer at locations for a total of 25 11 of main replaced. • Spot repaired storm sewer at three locations for a total of 11 l.f. of main replaced. T.V. Sewer Inspection: • Televised 2249 l.f. of sanitary main. Waste Reduction Services • Plans for trash and recycling collection at the Common Ground Music Festival were refined. • WRS staff took 2422 phone calls and requests for service. • WRS drivers provided weekly trash service to over 11,000 customers of which 4723 use Blue Billy Trash Carts. • WRS staff helped plan and participated in a press conference announcing a promotional campaign to urge drivers to "Slow Down To Get Around"trash collection vehicles and other service vehicles. • Recycling Coordinator and a Project Engineer from MSU visited a single-stream materials recycling facility in Roseville,MI. • WRS staff is in the process of developing a strategic plan for promoting our programs. Service Garage Section • N/A LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT JUNE 2006 )PERATIONS Throughout June. Synagro Biosolids Services completed emptying one tank. They found more land to apply biosolids, and will continue to haul and apply through June. C Week of June 21. Hydrogen Chloride gas detectors have been checked out. Will order HCL and Nitrogen gas to perform aeration stone cleaning. C Week of June 21. Ferric tank#23 crack found near valve and level transmitter. C Throughout June. Continued depth monitor testing at south primary tanks. Have made attempts to persuade a third vendor to participate without success. MAINTENANCE C Week of June 7. BWL here to complete switch gear building project. ( Week of June 7. Plant Effluent Water pump failed. Getting prices for rebuilding and replacing. Week of June 7. Purchased ten actuators for surface wash valves in Tertiary Building. Week of June 7. Cleaning and flushing odor control systems at Frances Park PS and Lansing Avenue PS. Week of June 14. Working on pre-qualification of electrical contractors for biosolids loading area project. Week of June 14. Tech maintenance removing pump motors at Frances Park PS for service. K Week of June 14. Portable generator service RFP completed. K Week of June 21. Numerous communication alarms at major PS's. Tech department investigating. Contact SBC. K Week of June 21. South plant pre-air blower#24 shut down. Seems to be bound up. Investigating. K Week of June 21. Received bids for air conditioning units for OIU cabinets. kDMINISTRATION K June 1. Meeting with O&M Administration and Office staff to discuss mutual clerical aid when Janette Tate goes on maternity leave near the end of July. K Throughout June. Plant Engineer attends IDEP and Greater Lansing Regional Committee meetings to discuss stormwater and watershed issues. K June. Safety. Preparing for mock emergency evacuation of facility. Will conduct the table-top exercise and actual mock evacuation in July. K Week of June 21. New ice company seeking an exemption from sewer rates. K Week of June 21. BioRem Odor Control unit. Continue to discuss problem resolution and training with sales rep. K June 26-28. Staff attends the MWEA state conference. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT MAY 2006 )PERATIONS Throughout May. Synagro Biosolids Services is in the Plant hauling biosolids to agricultural land for land application. Throughout May. Continued coordinating with vendors to test electronic sludge depth meters for the north and south primary settling tanks. Week of May 3. Putting#21 south grit in service and taking#22 south grit out for maintenance to coal tar the mechanism. Week of May 10. North Primary Influent 60" sluice gate valve failure. Reconfigured flow through other valves to split flows between plants. 4AINTENANCE Week of May 3. Working with steps replacement fabrication company to modify supplied steps to meet safety concerns. Retrofit or replace. Week of May 3. Maintenance working on Tertiary filters influent valve actuators, and placing scum arm back on#9 north secondary clarifier. replacing three suction valves and installing a third pump at Wise Road PS. K Week of May 3. Pump Station crew working on K Week of May 3. Hannon Electric in to begin rebuilding of south plant blowers. K Week of May 10. North Primary Influent 60" sluice gate valve failure. Need replacement of drive and valve. K Week of May 17. Many Plant samplers are in poor working order. Unable to maintain temperature for sample preservation. Working to correct. Have two new samplers on order. K Week of May 17. Crystal Flash servicing Plant for used oil. Now paying us for used oil. X Week of May 17. Generated bid requests for replacement of stainless steel gates at Raw Sewage PS and cathodic protection for PS's. X Week of May 17. Requisitions in for Frances Park PS motor work and soft starters. X Week of May 17. Division buildings roof repairs. Developing process and program. Involving 7`i'Floor Engineering help with this. X Week of May 17. Biosolids Projects. Working on developing bid qualifications for in-line solids analyzer and truck loading counter. X Week of May 17. Administration building. Working to ready the air conditioning system for the summer season. X Week of May 31. Replacement of OIU cabinets air conditioning systems placed on bid-net system. X Week of May 31. UV bulb and sleeve purchase. Working on bids. This includes recycling/disposal. X Throughout May. Working with Tech staff to develop portable generator"loading and readiness"program. X Week of May 31. Working on Manlift and Fork Truck training. Instruction and scheduling. X Week of May 31. Lansing Avenue Pump Station needs complete replacement of odor control activated carbon. Flushing of odor control vessel not adequate to maintain effectiveness. ADMINISTRATION X End April. Plant staff attends the MWEA Regional Operations Meetings. X End April—Beginning May. Plant staff has photos taken for City ID's. X End April. Synagro Biosolids Management and Lime contracts finalized. X May 4-5. Plant Engineer attends the Michigan Association of Professional Engineers Conference. X May 2,4, 8, 11, and 12. Budget Hearings. X Week of May 10. Issued a temporary IPP discharge permit to BWL to discharge from Lake Lansing Road Landfill to Indiana PS. X Week of May 10. Plant Lab begins to perform cyanide analysis using new equipment and approved method. X May 10, 16, and 18. Plant staff attends Storm Sewer Construction and IDEP meetings and teleconferences. X May 23. Screen Building Project kick-off meeting with Tetra Tech. X Throughout May. Development of questions for qualified consultants on Tertiary Project. REGULAR MEETING R E CFI VED OF THE 2�'06 GCT ` BOARD OF PUBLIC SERVICE 9 AUGUST 10, 2006 LA�p4Spi'G CITE' PRESENT: Ron Bloomberg, Dale Copedge, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: Paul Baerman and Brian Surgener STAFF: Chad Gamble, Scott House, and Brian Ross VISITORS: Jessica Yorko, Mid-Michigan Environmental Action Council Kathy Dunbar, At-Large Council Member 1) CALL TO ORDER Chair Flechter called the meeting to order at 11:40 a.m., at the Public Service Department Administrative and Engineering office. Mr. Bloomberg suggested conducting an informational meeting in the absence of a quorum. All Board members concurred. a. Absences: Mr. Flechter excused absences for Mr. Baerman and Mr. Surgener. 2) APPROVAL OF MINUTES: July 13, 2006: Deferred to the August Meeting 3) CITIZEN COMMENTS: Ms. Yorko,representing the Mid-Michigan Environmental Action Council, noted that she plans to attend the Ways and Means Committee meeting to show support for the Michigan Avenue Bioretention Project. 4) ACTION ITEMS: None. 5) REPORT OF OFFICERS: Review was deferred until the August meeting. 6) DIRECTOR'S REPORT: Mr. Gamble reported the following information: -Provided a synopsis of the funding mechanism for the Michigan Avenue Bioretention Project. Diagrams were presented which illustrate the bioretention schematic and the streetscaping design. -Board of Water and Light Ottawa Street Power Plant: Mr. Gamble noted that funding for the Michigan Avenue Projects would overlap with projects planned for the Ottawa Street Power Plant. MDEQ has agreed to provide monetary assistance for the design portion. Public Service Board Page 2 August 10, 2006 12:05 P.M. The Board meeting adjourned so that Board members could attend the Ways and Means Committee meeting on the 10"'floor of Lansing City Hall. 12:20 P.M. Mr. Copedge arrived. 1:30 P.M. The Board meeting reconvened. 7) PENDING ITEMS-None 8) OTHER BUSINESS: Ms.Dunbar was welcomed by Board members and a discussion ensued regarding various City matters. 9) ADJOURNMENT The meeting adjourned at 2:00 p.m. Respectfully Submitted, J-ax�' fI644 Faith Rach Secretary to the Board P:\PUB S V CBD\Minutes\08-10-06 PUBLICS I v 124 Lan, \ FP n t I �l http://public Virg Bernero,Mayor August 3, 2006 Mr. Chris Swope City Clerk City Hall Lansing,Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from the meeting held June 8, 2006. Please place these minutes of file. Respectfully submitted, Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" RECEIVED REGULAR MEETING :2606 AU6 OF THE �'� 9� BOARD OF PUBLIC SERVICE C? CLEF JUNE 8, 2006 PRESENT: Paul Baerman, Dale Copedge, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: Ron Bloomberg and Brian Surgener STAFF: Chad Gamble, Scott House, Dean Johnson, Victor Rose, and Brian Ross VISITORS: Council Member Joan Bauer 1) CALL TO ORDER Chair Flechter called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Flechter excused the absences for Mr. Bloomberg and Mr. Surgener. Mr. Flechter welcomed Mr. Chad Gamble who was recently appointed as Director of Public Service and Mr. Scott House, who was recently selected as the Superintendent of Operations and Maintenance. 2) APPROVAL OF MUNUTES - May 11, 2006 Ms. Schmidt moved,Mr. Baerman seconded, to approve the minutes for the meeting held May 11, 2006, as presented. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS—None 4) ACTION ITEMS—Election of Officers—Chair and Vice Chair In light of the June 2006 term expirations for Mr. Flechter and Ms. Schmidt, Mr. Flechter suggested postponing the election of officers until July. All Board members concurred. 5) REPORT OF OFFICERS Engineering Division—Ms. Rodgers suggested inviting Ms. Eveleth to a future meeting to discuss resurfacing issues on Stabler. Ms. Rodgers asked why there was a delay in completing the resurfacing project. Mr. Rose explained that there have been major problems with equipment causing the delay. Ms. Schmidt reported that Hamilton Street where it joins Lyons Avenue is in need of repair. Ms. Rodgers asked if E. Westchester is scheduled for repair. Public Service Board Page 2 June 8, 2006 12:20 p.m. Mr. Copedge arrived. Wastewater Division—Mr. Ross reported the following information: •A Sanitary Sewer Overflow (SSO) occurred at the Packard Station the previous week. The sewer crew found sharp rocks in the bedding that made a hole in the force main causing a leak allowing approximately 120,000 gallons to discharge. The sewer crew had the problem under control within four hours. There was evidence found that the Ingham County Road Commission marked the spot on May 3 1"but did not report any problem to the City of Lansing. The discharge was reported to MDEQ as a land and water surface SSO. Solid Waste Section—No additional information was reported. 12:50 p.m. Council Member Bauer arrived. Operations and Maintenance Section—Mr. Rose reported the following information: -Garage Consolidation Plan—Mr. Rose discussed logistics of the plan. Ms. Rodgers stated that the Public Service Department should be participating in the implementation of the plan. The Public Service Department has the largest number of vehicles and should be a part of the centralization decision-making process. -Mr. Baerman asked that time periods associated with activities be added to the report. -Ms. Rodgers asked that the Operations and Maintenance Report provide a section on the Service Garage. 6) DIRECTOR'S REPORT—Mr. Gamble reported the following information: -American Public Works Association(APWA)Award—The APWA presented an award to the Public Service Department for the Capital Loop Project. The project will go to the national level for recognition. MDOT and the City of Lansing have worked on this project for the last four years and have been very successful in their collaborative effort. -Mr. Gamble mentioned that he would like the Board of Public Service to take an active role in providing input on Departmental projects. -Sanitary Sewer System Master Plan—Mr. Gamble discussed the various components of the study that was published in December 2005. The study provides an excellent reference of the infrastructure for the City. Mr. Gamble explained that the Department will look to the Board for guidance on methods of communicating the SSO Program to the public. It is critical that the public gain an understanding of the project. Copies of the Executive Summary will be forwarded to Board members. Council Member Bauer added that the cost of implementing this program will be a big issue. The City will be facing a huge cost of this unfunded federal mandate. Public Service Board Page 3 June 8, 2006 7) PENDING ITEMS a. Role of the Board of Public Service: Ms. Rodgers explained that the Board should be taking a more active role in working with the City Council on policy issues. One example would be the recent change in the sidewalk policy. Ms. Rodgers said that City Council should be seeking input from the Board of Public Service when these issues arise. Council Member Bauer noted that the City Council made the presumption that the Administration brings these issues to the Board but recognized the need to establish a protocol to solicit input from the Board of Public Service on issues that are policy related. Ms. Bauer stated that the City Council should weigh-in with the various City Boards and Committees when handling policy issues. Ms. Bauer indicated that the Public Services Committee generally meets the second and forth Wednesday of each month. Occasionally, the Committee will hold a separate meeting to accommodate the public on any particular issue. Mr. Gamble mentioned that the Department will make an effort to make sure policy issues are brought to the Board in a timely manner. 8) OTHER BUSINESS -Mr. Copedge reported that absent sidewalks on Waverly Road was a topic at a recent neighborhood association meeting. Areas discussed include Old Lansing Road south to Mt. Hope Avenue and Holmes Road north to Mt. Hope. -Council Member Bauer discussed CSO right-of-way restoration issues in the Colonial Village area noting the City should restore areas in this section where CSO contractors did a poor job of restoring. -Michigan Avenue Streetscape—Mr. Gamble will provide a review of the project at the July Board meeting. Mr. Gamble invited Board members to speak at City Council regarding the project. Mr. Flechter offered to draft a resolution in support of the project. 9) ADJOURNMENT The meeting adjourned at 1:55 p.m. Respectfully Submitted, Faith Rach Secretary to the Board P:\P UB S VCBD\Minutes\06-08-06 EXECUTIVE SUMMARY EXECUTIVE SUMMARY Background Since the late 1970s, the City of Lansing has spent over$200 million in its separate and combined sewer areas to improve sewer system performance and eliminate sanitary and combined sewer overflows (SSOs and CSOs) to the Grand and Red Cedar Rivers. The City's efforts to date include the following: • Elimination of dry weather sanitary sewer and combined sewer overflows • Sewer system improvements and CSO sewer separation resulting in abandonment of 84 of 110 separate and Downtown Lansing combined sewer overflows and separation of over 7,000 acres of combined sewer area since 1970 • Since 1991,CSO sewer separation has also achieved. - Separation of almost 3,200 of 6,500 acres of combined,sewer area remaining since 1991 - Construction of over 34 miles of new sanitary sewer in CSO areas - 35°I0 reduction in volume of untreated combined sewer overflow (572 million gallons of 1.65 billion gallons annually) .• Disconnection of 432 catch basins from sanitary sewers in separate sewer system areas • Significant reduction in basement flooding caused by sewer system surcharges • An extended useful life,increased reliability and safety,and reduced operating costs for the sanitary sewage collection,transportation and treatment system In spite of the improvements to date,portions of the system continue to experience wet weather flow problems, including basement flooding and SSOs during moderate to heavy rainfalls, particularly during springtime saturated soil conditions, Since June 1996,the City has observed and reported almost 50 SSO occurrences due to excessive wet weather flows as detailed in Table 1-1 and Figure 5-1. Based on analysis and sewer system improvements completed to date, Lansing's wet weather SSOs are believed to be caused primarily by footing drains and private property inflow sources remaining connected to the sanitary sewer system at homes and businesses throughout Lansing. New MDEQ Initiative In May 2000, the Michigan Department of Environmental Quality (MDEQ) announced a new initiative to"Identify and eliminate SSOs throughout the State." As a result, the City of Lansing entered into an Administrative Consent Order(ACO)with MDEQ. See Exhibit 1 for a copy of the ACO. This agreement, executed on January 9, 2004, governs the schedule and long-term compliance with State SSO policy. The City's goal is to use the current Lansing Sanitary Sewer System Master Plan Study findings and recommendations to develop an approvable project plan to mitigate SSOs in a reasonable period that the City of Lansing taxpayers can afford. The City will apply for State Revolving Fund (SRF) loan monies for its long-term SSO Control Program. Toward that end, the City is planning to submit an approvable SSO Control Project �- City of Lansing,;Michigan v 1 ~� Sanitary Sewer Master Plan December 2C Flow Monitoring Report -fir t i P EXECUTIVE SUMMARY Plan to MDEQ before July 2007. Per the ACO, the Long-term SSO Control.Plan is due to MDEQ by December 31,2008. Project Overview In 2003, the City of Lansing began a Sanitary Sewer System Master Plan Study with Tetra Tech as its engineering consultant. .As a part of Task I - Determine Condition and Performance of Existing Sanitary Sewage Transportation System, Tetra Tech conducted sanitary system flow monitoring throughout the sanitary server service area from February to June of 2004. This report describes the existing dry and wet weather sanitary sewer system flows and provides an assessment of the condition of the major interceptors as noted during manhole entry spot-checks. The primary objective of this report is to identify portions of the sewage system that may require additional SSO control measures. Performance of the Wastewater Treatment Plant (WWTP) will be included in the upcoming modeling and SSO control alternatives report. Further evaluation of sanitary sewage system performance and analysis of SSO control alternatives will be completed using XP-SWMM® software to model flow and hydraulic grade line conditions throughout the Lansing system in response to measured and design rainfall events. Flows from this monitoring study are being used as input to, and for calibration of the model. Subsequent Master Plan tasks including Modeling,SSO Control Alternatives, and Information Management will be reported in separate documents. Existing System The City of Lansing sanitary service area of approximately 24,800 acres includes separate and combined sewer system areas of approximately 21,500 and 3,300 acres, respectively, as of the date of this report. Figures 2-1 and 2-3 show the major sanitary facilities and combined and separate sewer system areas,respectively. The Lansing WWTP is the second largest tertiary treatment plant in Michigan, and was reconstructed and enlarged in the mid 1980s. Its peak hydraulic capacity is 93 million gallons per day (mgd) through primary treatment, with a sustained capacity through secondary treatment of 49 mgd. Total retention basin volume available at the WWTP is 1.3 million gallons (mg). Harton Street equalization basin provides an additional 5.2 mg volume to store excessive wet weather flows originating in the Red Cedar area(SSES Area F). v^ All sanitary sewage in Lansing is pumped at least once to reach the VVWTP. The Lansing system includes 28 sewage pump stations with capacities ranging from 0.05 to 67 mgd. The sanitary interceptor system includes 12 river crossings beneath the Grand and Red Cedar Rivers, of which 10 are inverted siphons. There are also three smaller inverted siphons which convey flows beneath storm drains. city of Lansing,Michigan `,' q 4 Sanitary Sewer Master Plan December 200u Flow Monitoring Report EXECUTIVE SUMMARY Physical Condition Assessment In November and December 1999 and June and July 2004, Tetra Tech field crews inspected manholes along Lansing's major sanitary interceptor sewers. The purpose of the manhole entries was to provide a visual spot check of mard-tole and interceptor structural integrity and hydraulic conditions,such as solids deposition or other obstructions to flow. Most of the smaller collector, trunk and interceptor sewers up to approximately 30 inches in diameter appear to be in fair to good condition,with light to moderate deposition. The Central Interceptor and Sycamore Lindbergh Interceptor between Kalamazoo Street and Poxson Park appear to be in fair to poor condition,with the-worst conditions generally between Kalamazoo Street and Siphon No. 11 at the Red Cedar River. At a few locations,most of the internal rebar has been corroded away. The City is currently reviewing the spot check results to plan further inspection and rehabilitation action. See Figure 2-1 for major interceptor locations. Flow Monitoring Program For this project, 32 temporary ISCO 2150 depth-velocity flow meters and four temporary recording rain gauges were installed throughout the sanitary service area, in addition to the City's five permanent rain gauges, and monitored during the:.metering period of February 2004 to June 2004. Permanent pump station flow meters, historical flow meters, rain gauges, and river level gauges were also used for analysis, WWTP and pump station flow data was recorded and collected via the City's Supervisory Control and Data Acquisitions (SCADA) system, Flows from current combined sewer areas were not measured for this project, as this data would not represent the post-separation flow rates that are of interest for this analysis. See Figure 4-1 for locations of the flow monitoring equipment. Flow Characterization Resdits The data collected from the temporary meters as well as the permanent pump station meters were analyzed. The analysis looked at the flow response to five storm events and ranked the flow meter and pump station tributary areas based on three flow parameters. Section 5 provides a discussion of these results. Tables 5-7 and 5-8 provide a tabular summary of the results and rankings. Figures 5-5 through 5-8 show comparisons of the areas for an overall wet weather ranking, % rainfall capture, peak hour Rainfall Dependent Inflow and Infiltration (RDII) flow, and groundwater infiltration, respectively. The following flow meter and pump station areas were found to produce the highest wet weather responses: (listed from highest to lowest response) 1. Pattengill 16 10. Northwest 12 2. Clemens PS 11. Glenbrook 21 3. Vernon 18 12. Hopkins 12 4. Glasgow 18 13. Chilson 12 5. Ravenswood PS 14. Clippert 21 6. Pattengill 8 15. MLK 24 7. Blair 8 16. Delta River 15 8. WWTP PS 17. Joseph 10 9. Sadie 27 18. Tecumseh 18 -- City of Unsin& an Master Plan J.-xicember 2(X.)5 anitary Sewer, ; Flow Monitoring Report EXECUTIVE SUMMARY —51tecornmendations This section provides recommendations for short-term implementation to help maintain interceptor structural integrity and to continue short-term SSO control measures. Final recommendations will be provided in the Modeling and SSO Control Alternatives Analysis report. Interceptor Assessment and Rehabilitation • Examine the interceptor condition results with respect to loading / cover conditions to isolate areas of highest concern for further inspection. • Discuss preliminary findings and structural assessment techniques with concrete pipe experts. Implement special inspections / testing at key locations as may be recommended. • Select and implement interim repairs to stabilize any .locations of immediate concern based on above steps. • Complete the modeling and alternatives analysis to recommend long-term SSO control measures. Include final recommendations for rehabilitation / replacement of interceptor reaches in poor condition. • Conduct more extensive condition / preliminary design inspections of reaches selected for rehabilitation. • Implement rehabilitation and replacement recommendations as indicated by structural conditions and design flow rates. • Continue interim condition assessments at key locations as needed to minimize the risk of catastrophic failure. • Develop a system-wide assessment / rehabilitation program to continually assess and renew the structural integrity of the entire sanitary and storm sewer system. Short-term SSO Control Remove Inflow and Maintain Capacity The two most direct and cast-effective approaches to controlling SSOs are to identify and disconnect direct inflow sources from the sanitary sewer system and to maintain the system free of obstruction and operating at design capacity. Disconnection of direct inflow sources is almost always cost-effective, regardless of the future long-term SSO control approach selected. In some cases, enforcement may be required to achieve satisfactory results, so the City should finalize an acceptable enforcement program as soon as practical. As areas are cleared of remaining inflow, updated spring time flow monitoring and model updating should be considered prior to design of any long-term SSO control measures. The City is installing plastic manhole cover inflow shields in all sanitary sewer manholes. This should continue in known SSO areas first,and then throughout the entire sanitary system. This should ultimately include completed CSO and TRPS areas as well. Pump stations, inverted siphons and slow-flowing sewers and other system components prone to capacity degradation should be checked and maintained periodically as indicated by inspection to maintain design capacity. Pump station draw-fill testing should be done -� *.. 5 `--•--'.�• .-ry+-,-•�- City of Lansing,Michigan viii Sanitary Sewer Master Plan December 2005 Flow Monitoring Report r� EXECUTIVE SUMMARY periodically to confirm design capacity. This can typically be done using SCADA information for smaller ptu-np stations with no reliable flow meter. Stations with reduced capacity should be scheduled for appropriate maintenance. Help far Recurrent Basement Flooding The City should also consider developing a voluntary program to help property owners who experience flooding regularly. This would likely include redirection of footing drain flows via sump pump installation and other associated plumbing modifications to address the flood water sottrce(s), e.g. floor drains and other basement sanitary fixtures. This may involve a special City ordinance authorizing expenditure of public funds on private property. SSES Study Area-Specific Interim Recommendations Area A-Tecumseh River Pump Station(TRPS)Area * Continue collecting and reviewing data from TRPS to assess impact of recent sewer system improvements on wet weather flows. * Continue efforts to remove known inflow sources and pumped footing drain flows identified during the TRPS area study. * Address leaking bulkhead to River at Tecumseh 18 manhole. Area B-Separated CSO Area 013 and Chilson 12 and MLK 15 Areas • Continue to check actual flow rates and design flow projections as more separated areas become tributary to the new 013 sanitary sewer system. Update the SWWM model to include future sanitary sewers of 12-inch diameter and larger. • Conduct inflow investigations in the Chilson 12 and MLK 15 tributary areas, including private property investigations and internal inspection for pumped footing drain-,. Redirect inflow and pumped footing drain flows away from the sanitary sewer system. • Continue byp ass pumping near the Howe siphon as needed to reduce basement flooding. Consider installation of a float switch to warn O&M staff of surcharging. Area C-Ravenswood PS and Norwood 15 Areas • Conduct inflow investigations in these areas, including private property investigations and internal inspection for pumped footing drains. Redirect inflow and pumped footing drain flows away from the sanitary sewer system. • Continue bypass pumping as needed to reduce basement flooding. Area F-Red Cedar Area • Conduct inflow investigations in the Tollgate Drain (Hopkins 12), Clippert 21 and Clemens Avenue Pump Station tributary areas, including private property investigations and internal inspection for pumped footing drains. Redirect inflow and pumped footing drain flows away from the sanitary sewer system. Area H-Frances Park Pump Station Tributary Area • Conduct inflow investigations in the Glasgow 18, Glenbrook 21 and Sumpter 15 tributary areas, including private property investigations and internal inspection for pumped footing drains. Redirect inflow and pumped footing drain flows away from the sanitary sewer system. City of Lansing,Michigan ix Sanitary Sewer Master Plan December 2005 Flow Monitoring Report EXECUTIVE SUMMARY Scott Park Pump Station Tributary Area Consider alternative flow measurement methods for Scott Park Pump Station, which could include: - pump flow calibration and use of SCADA data - Installation of one of the City's Isco 2150 depth and velocity meters in the 48-inch force main discharge pipe - Installation of a 48-inch magnetic flow meter in the force main near the pump station • For recently separated CSO subarea 037 and the Joseph 10 area, identify and redirect pumped footing drain flows away from the sanitary sewer system. SLI 48X76 Immediate Tributary Area • Protect low-lying Sunrtyside area using pump-around at Lindbergh Drive. • 'Include cleaning of the Holmes Drain siphon at the junction of the Weigman, Hilliard- Holmes South Branch and Sycamore-Lindbergh interceptors in the normal rotation of siphon cleaning,if not already included. Areas I and K-IJilliardHolmes North and South Branch Interceptors • Conduct inflow investigations in the North and South Branch interceptor tributary areas, with highest priority given to the Vernon 18 and Lowcroft 36 tributary areas, including private property investigations and internal inspection for pumped footing drains. Redirect inflow and pumped footing drain flows away from the sanitary sewer system. ti Tributary e Area L-Weigman 18,Mud Lake 21 and East jolly Road Pump Station Tributa Areas • No short-term actions required in these areas, other than completion of manhole cover liners Long-Term Monitoring, Performance Checking&Reporting Long-term monitoring of sanitary sewer flows will bi-, required to track system flow rates s CSO sewer separation continues and SSO control rneasures are implemented. Long-term monitoring will also confirm that the required 25-year rainfall design performance has been achieved in completed CSO and SSO control areas. During an interim period in which CSO and SSO work is ongoing, flow information will be used to determine interim system performance and to provide a basis for allowing potential new development flows into the system. Interim flow monitoring will be included with Project Performance Certification (PPQ studies conducted after completion of CSO or SSO control projects. Interim flow monitoring will typically be accomplished using temporary sewer system flow meters, or via SCADA system data collected at the WVVTP,sanitary sewage pump stations,and other facilities such as Harton Street Equalization Basin. If any CSO or SSO control project area fails to provide the required 25-year rainfall performance, corrective action cti plans would likely be required to address the deficiency. Corrective action plans may include two rounds of flow monitoring; the first to define the City of Lansing,Michigan December 2005 Sanitary Sewer Master Plan Flow Monitoring Report EXECUTIVE SUMMARY remaining flow problems,and the second to confirm that any corrective action has achieved the desired system performance. A final recommended plan for long-term monitoring will be developed upon selection of SSO control measures. This plan should be flexible to allow for :modification as sewer system improvements are achieved and monitoring technology improves. City of Lansing,Michigan xi Sanitary Sewer Master Plan December 2005 �, Flow Monitoring Report Public Service Department Monthly Status Report Street, Surface, Sewer, Waste Reduction Services and Service Garage May 2006 OPERATIONS AND MAINTENANCE Street Section • Completed a list of winter lead line sidewalk, curb repairs for BWL, and are working in conjunction with BWL to repair and fill sidewalks and curb as soon as they are ready. • Filled utility cuts as they are received. • Saw cutting, digging and filling utility cuts that were filled through out the winter season with asphalt for a permanent patch. • Crack sealed Victor Ave. and are currently sealing on Sheffield. • Completed base repair on Stabler and Stafford to get these streets ready to be paved. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Continued picking up debris in our designated mowing areas and started mowing on the 18th of April. • We spent a large amount of the month trimming and brushing fence lines. • Street sweeping began in March. We have completed the south side of town and are currently working in the north end. • Participated in the White Unity Rally. • Graded all the gravel streets. Sewer Section Sewer Cleaning Activities • Cleaned 77,308 if of sanitary main using jet/vac truck. • Cleaned 40801f. of main using sewer cable machines. • Cleaned 295 if. of storm main. 0 Removed debris from 703 catch basins structures. • Vac'ed debris from 17 manhole structures. Sewer Construction Activities • Repaired 17 catch basin structures (patched brickwork). • Reconstructed seven catch basins (replaced chimney and or casting). • Reconstructed seven manhole chimneys. • Reconnected catch basin at Kalamazoo &Holmes to storm that was cut-off during CSO project. 36 If of catch basin lead was constructed. • Repaired 18 If. of sanitary sewer at various locations. • Hauled 41 loads of street sweeper debris to the landfill. Waste Reduction Services • Recycling Coordinator attended MRC Conference and Assistant Recycling Coordinator attended one day of the conference. • The 15`h Annual Master Composter Class was completed. Twenty-four citizens from the region were trained to disperse information on backyard composting. • A backyard composting demonstration was held at the Allen Street Farmer's Market on the 241h • Classroom presentation and recycling truck demo at Sheridan Road School. • Recycling program kick-off at Montessori Children's House. • Plans for trash and recycling collection at the Common Ground Music Festival were refined. • An evaluation of the Waste Reduction Awards Program was performed by the sponsoring group reps. and plans are being developed for a Fall workshop. • Quotes and specifications are being developed for a lit sign to be placed on the RTS facing Cedar St. • WRS staff took phone calls and requests for service. • WRS drivers provided weekly trash service to over 11,000 customers of which 4666 use Blue Billy Trash Carts. Service Garage Section • N/A ENGINEERING DIVISION STATUS June 1, 2006 PERSONNEL/ADMINISTRATION Administrative Aide — 28: Position filled. Start date is May 15, 2006. MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI— IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street, along with Stafford Avenue south of Cavanaugh, is scheduled for base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3`d and discussed the plan. STREET PROJECTS Collins Road Reconstruction— Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 06/01/06 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The contractor is CL Trucking. Construction is expected to continue through August. Installation of Water main, Catch basins and storm sewer leads is complete. The contractor expects to cut down the road in the next few weeks. Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Dykema Updated 10/13/05 Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue— Parry Updated 12/01/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project has been sent to the Public Service Committee. The right of way will still be obtained from the BWL. 45045 Moores River Drive—Dykema. Updated 04/28/06 Road construction resumed April 10, 2006. The section between the east limit and the Country Club has been pulverized, and watermain installation for that portion is complete. The road west of Cambridge to Francis Park entrance will have spot curb repair and milling and resurfacing, with the remainder of the project to be total road reconstruction. Construction is expected to be complete by the end of June. 1081 2006 Major Street Resurfacing—Dykema/Parry. Updated 06/01/06 This project was designed in house by the Public Service Department. The Streets included in the project are: Miller Road—MLKIng to Cedar, Jolly Road—MLKing to Washington and Mount Hope—Bedford to Pleasant Grove. Construction is expected to begin June 12`h. The Contractor is Aggregate Industries. - 1 - 1086 2006 Crush &Shape—Parry. Updated 06/01/06 This project will include the resurfacing or reconstruction of several streets. Street list includes: Samantha St., Pennway Dr., Alpha St., Maplehill Ave., Devonshire Ave., Pacific Ave., Pershing Dr., Harding Ave., Tulane Dr., Ronald St., Atlanta PI., Reo Rd., Richard Rd. to be designed by the Public Service Engineering Department. Two other streets will be designed by a consultant, N. Francis Ave. A gravel street with a valid petition, Theodore, from Hapeman to Jenison is also included in this project. Design is nearly complete and the bid package is expected to be ready next week, with bid opening in early July. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22, 2004. Bridge closed December 27, 2004 and construction started. BWL relocated power mid-April, so there was no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer, and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine - Project Engineer: Ahmad Bridge completed and opened to traffic on June 7, 2003. DLZ presented a remedial plan on 2/4/05 to address deck drainage issues. Location and extent of water stagnation verified by deck flooding using O&M water lorry on 6/24/05. MDEQ issued permit on 10/24/2005 for remedial work. Work to be started in 2006 construction season. Accounts finalized, DLZ to reimburse City non participating costs [Last Updated: April 11, 20061. 26071 East Grand River Avenue Bridge over the Grand River- Project Engineer: Gamble Construction started 3/27/06, deck demolition in progress. A public meeting was held on 3/22/06 with local area residents/businesses to disseminate construction information and response to citizen's questions and concerns. Traffic detour and construction related signage in place. Expected project completion August 31, 2006. [Last Updated: April 11, 2006]. 46126 Beech Street Bridge over the Grand River-Project Engineer— Project Engineer: Ahmad Project approved for MDOT Critical Bridge funding in 2006. Design and Engineering Services RFP issued to be received on April 30, 2006. [Last Updated: April 11, 2006]. SEWER PROJECTS 25089 CSO Ph II Seg 5 - Lansing Ave Pump Station - Contractor: Davis Const- Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. - Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044 - Contractor: - E.T. MacKenzie - Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project completed 10/2005,Account finalization in process. [Last Updated: April 11, 2006]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is completed except for punch list items and some grouting. Last Updated April 11, 2006 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Gamble 2nd year construction to start mid -April. Last updated 4/11/06. 36311 Printers Row(formerly Kerr House Development): City construction completed. New sanitary sewer installed. Remaining construction is the developer's. Last Updated January 5, 2006 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie - Project Engineer: Danke Bad soils on Case Street have been removed. Storm, sanitary and water are being installed. Water main work has started on High Street, Center Street and Beaver Street. Last Updated April 11, 2006 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie -Project Engineer: Ahmad - 2 - Notice to proceed issued 4/10/06, construction to start in 10 days of NTP. [Last Updated: April 11, 2006]. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Construction commenced in late March. K&R has two crews working. One crew is working on Michigan from Cedar to Larch. The second crew is working from Larch to Hosmer. Westbound Michigan Avenue is closed between Cedar and Pennsylvania. Business signing is in place and is being monitored. Weekly business/construction coffee meetings are held at 8:00 AM Wednesday at the Nuthouse. Last Updated April 11, 2006. 36313 Michigan Avenue Enhancement Project—Design—Project Engineer: Gamble/Danke Streetscape project to be constructed in conjunction with the CSO 023 project. Included in the plans are rain gardens and other streetscape improvements. We are seeking alternate funding for the City funding match.We are on track for a July MDOT bid opening with construction late this summer. Last updated April 11, 2006. 36315 CSO PH IV SEG 4—N. Washington—Design—Project Engineer: Dykema/Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. To be designed in 2006 for 2007 construction. Last updated April 11, 2006. 36316 CSO PH IV SEG 4— Downtown —Design —Project Engineer: Gamble CSO separation to be designed in 2006 for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated April 11, 2006. 27067 CSO PH IV SEG 4—018 SE—Design— Project Engineer: Danke CSO separation to be designed in 2006 for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated April 11, 2006. 37076 CSO PH IV SEG 4—020—Design—Project Engineer: Ahmad CSO separation to be designed in 2006 for 2007-8 construction. 020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. [Last updated April 11, 2006]. 15088 CSO PH IV SEG 4—013 NW— Design —Project Engineer: Gamble 013 NW is roughly bounded Sheridan Road,Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Last updated April 11, 2006. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. -Project Engineer:Ahmad Construction in progress, project includes 8 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved for 3 locations (Regulator 037 abandoned, lead corrected for 112 Allen and 200 S. Clemens), work in progress on 112 W. Holmes. [Last Updated: April 11, 2006]. 14141 TRPS, SSO Elimination /Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer: Ahmad Project complete: 8,90 feet of root treatment; 1780 joints grouting; and 13000 feet of CIPP lining completed. Account finalization in progress. [Last Updated: April 11, 2006]. 14142 TRPS, SSO Elimination /Open-Cut Rehab, Consultant Wilcox Assc. - Project Engineer: Ahmad Sewer installation and road paving 100% complete. 4,600 feet of new sewer installed and 173 feet repaired. Account finalization in progress. [Last Updated: April 11, 2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. a) Installation Contract: Contract approved 4/07/06, Notice to Proceed to be issued the week of 4/10. b) Procurement Contract: Sole source contract with Amitech USA signed 12/22/05, procurement scheduling in process. [Last Updated: April 11, 2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie - Project Engineer: Ahmad Pump Station including roof installation 98% complete. Force Main between BRPS and NAPS 100% complete. BWL water and power commissioned. Start up done 12/15/05 [Last Updated: April 11, 2006]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks' like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01083 2006 Manhole Insert Program—Project Engineer: Danke 2006 program will be completed next week. Area for placement include Chilson in the northeast, Red Cedar Area F, Clemens PS area in the east, 037 and Sunnyside in the south and Ravenswood PS, Area C, and - 3 - Joseph in the west. Last updated April 11, 2006.,, 47066 Potter Park 1/1 Study-Consultant-Malcolm Pirnie/DC Engineering - Project Engineer: Danke Reviewing the consultant's proposal to complete work without O&M's assistance in cleaning and videoing sewers. Last Updated April 11, 2006 ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM - Project Engineer: Ahmad MDEQ sent a letter 1/10/2006 to the City requesting for progress/action update and to resume environmental investigations, scope of investigations on north side has been revised/phased based on available funding. Response sent to MDEQ that groundwater sampling for north side will start in April 2006. Project consultant CDM authorization to proceed is in process. [Last Updated April 11, 2006]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ - Project Engineer: Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE, Last Updated 1/1/2005]. 46118 O&M Complex RAP -Consultant DLZ -Project Engineer: Ahmad. Final report AEnvironmental History and Current Site Status@ submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ=s observations. [NO CHANGE, Last Updated 1/1/2005]*. 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ - Project Engineer: Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE, Last Updated 1/1/2005]*. 46093 Diamond Reo RAP -Consultant DLZ - Project Engineer: Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &W WTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NO CHANGE, Last Updated 1/1/2005]*. *Proposals for closure of these 5 miscellaneous environmental sites received on 2/3/2006, in the process of approval. [Last Updated: April 11, 2006]. SIDEWALK PROJECTS 01080 2005 New Sidewalk - Project Manager: Brian Love S.Cedar(Miller to Kaynorth), S. Martin Luther King(Northrup to Jolly)and N. Martin Luther King(Bridge over the Grand River to N. Grand River Ave)-Contractor is H&C Earthworks.Construction has begun on the N. MLK Blvd section of the project. Last Updated April 26, 2006. 01085 2006 Sidewalk Repair- Project Manager: Brian Love Area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr.Blvd.Public Improvement 1/11 was approved on February 13th. Contract was out to bid, apparent low bidder on the project is Audia Construction. Last Updated April 26, 2006. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements-Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated April 11, 2006. 75124 Gilkey Drain enclosing-Project Engineer: Danke Project currently in design. Last updated April 11, 3006. - 4 - DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 513001 Governor's Collection (College Fields):-Project Engineer—'Sewer/road construction on South side attained significant progress in 2004. Construction on North side has not started, development was held up for many months in 2005 due to changes by developer. Recently revised site plans show development is proposed in seven phases. Work resumed in 2006 in Phase II (utilities), Phase III (Village)and Phase IV(Fieldview). Phase III site plan to be submitted to MDEQ for revised permit. [Last Updated:April 11, 2006]. LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance—Project Engineer: Danke Reviewed preliminary plans. The State is proposing to extend the sewer north on MLK. Last updated 4/11/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. Airport would like to settle outstanding repairs issues and start afresh on repair project, a meeting will be scheduled in April 2006 to discuss options and develop work plan based on City's O&M review of the sewer televising. [Last Updated:April 11, 2006]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village -Boys Training site: Working with developer on road acceptance. Last Updated April 11, 2006 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction has started. Last Updated April 11, 2006. 28050 US 127 Noise Wall— Project Manager—Bill Bergman Project estimate is $5,000,000 with the City Share estimated at$500,000. An informational public meeting was held with residents on January 26 at Post Oak Elementary.City has to commit to funding for the project by the end of June 2006 for MDOT to proceed with scheduled September bid letting. Failure to award during this State fiscal year(October 2006)will result in forfeit of the grant.Construction is anticipated to start in the spring of 2007. Last Updated February 2, 2006. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved,work not yet started by developer. [Last Updated October 17, 2005]. P:\Monthly Progress\6-01-2006.DOC - 5 - a /�• S 11l PUBLIC SERVICE DEPARTMENT / 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor July 7, 2006 � a,. Mr. Chris Swope City Clerk _e_ o City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from the meeting held May 11, 2006. Please place these minutes of file. Respectfully submitted, Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MAY 11, 2006 a cI� G PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Shirley Rodgers, Alfreda Schmidt, and Brian Surgener C-, �v M ABSENT: Matt Flechter STAFF: Brian Ross and Victor Rose un r VISITORS: None 1) CALL TO ORDER— Vice-Chair Bloomberg called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Bloomberg excused the absence of Mr. Flechter. 2) APPROVAL OF MUNUTES - April 13, 2006 Mr. Baerman moved, Ms. Rodgers seconded, to approve the minutes for the meeting held April 13, 2006, as presented. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS —None 4) COMMUNICATIONS — Minutes from prior Public Services Committee meetings were received and placed on file. Mr. Surgener had questions regarding funding for the US-127 Soundwall which was mentioned in these minutes. Ms. Rodgers mentioned that City Council proposed a change in how city sidewalks are funded whereby, residents would pay 50% of the cost. Ms. Rodgers expressed concern that the Public Services Committee never received any input from the Public Service Board on this issue. Ms. Rodgers asked what the role of the Public Service Board is. Mr. Surgener suggested that the role is to make recommendations to the Administration. A discussion ensued regarding the role of the Public Service Board and its relationship with City Council. The discussion will be continued at the June meeting. 12:20 p.m. Mr. Copedge arrived Public Service Board Page 2 May 11, 2006 5) WASTEWATER TREATMENT PLANT—VIRTUAL TOUR Mr. Ross presented a virtual tour of the Wastewater Treatment Plant. 6) ADJOURNMENT -The meeting adjourned at 1:35 p.m. Respectfully Submitted, �a'W' or-� Faith Rach Recording Secretary P:\PUBSVCBD\Minutes\05-11-06 Report Public Service Department Monthly Status Service Garage Street, Surface, Sewer, Waste Reduction Services a April 2006 OPERATIONS AND MAINTENANCE Street Section • Pouring concrete sidewalks and curbs for the City and BWL. Trying to catch up with the lead line services completed over the winter. • Crack sealing is being done when weather permits. We have completed W. Miller,Victor and are currently working on Sheffield. • Installed snow fence for rally downtown. • Digging on Stabler and Stafford streets to repair before paving. • Started saw cutting utility cuts for BWL. Will be digging these cuts and filling with hot asphalt. Also filling new cuts and fixing cuts done this winter. Surface Section Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick • debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Continued picking up debris in our designated mowing areas and started mowing on the 18th of April. We spent a large amount of the month trimming and brushing fence lines. • Street sweeping began in March. We have completed the south side of town and are currently working in the north end. • Participated in the White Unity Rally. • Graded all the gravel streets. Sewer Section • Cleaned 502705 if of sanitary main. • Cleaned 3790 catch basins structures. • Cleaned debris from 170 manholes. • Repaired four If. of sanitary main at two locations. • Repaired 122 catch basins. • Repaired 217 man holes. • Hauled 144 loads from O&M. Waste Reduction Services WRS Education& Outreach Activities • April 6 - Lori Miller was a guest presenter at the Michigan Dept. of Environmental Quality's E- Waste Workshop. Lansing's regional collection events were highlighted for other communities considering similar activities. • Change in voice mail system completed. • April 7 -Principal Shopping District book drive for law offices. • April 8 -Regional Book Collection at City of East Lansing Public Works Dept. -309 vehicles; 36,840 pounds of materials shipped to Royal Oak Paper. Even more diverted to local library groups. Collection also included boxboard, CD's/DVD's and VHS tapes. • April 20 -Display and paper making activity at the Michigan Dept. of Environmental Quality's Earth Day event. • April 21 -Tri-County Waste Reduction Awards Program luncheon. Mayor Bemero, guest speaker. • April 22 -Regional Computer and Electronics Recycling Collection at City of Lansing Recycling Transfer Station -437 vehicles; 49,040 pounds of material. • April 24 -May 8 -Display of all poster entries at City Hall. • April 25 -Held assembly at Gier Park Elementary School with Mayor Bernero as guest speaker. • Printed posters,now available to all Lansing schools to help promote their recycling efforts. Service Garaize Section • N/A PUBLIC SERVICE DEPARTMENT RGCEMED / 732 City Hall 124 West Michigan Avenue C6Q ( � —� All �(�; { Lansing,Michigan 48933 l 16 (517)483-4455 ,{ FAX:(517)483-6082 i ,, CITY (`{ tt 1 http://publicservice.cityoflansingmi.com Ix Virg Bernero,Mayor June 6, 2006 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from the meeting held April 13, 2006. Please place these minutes of file. Respectfully submitted, Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING RECEIVE OF THE 2095 ..UN -9 P NI 10: 16 BOARD OF PUBLIC SERVICE q �i' b �9�' CLERK APRIL 13, 2006 PRESENT: Paul Baerman, Ron Bloomberg, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: Dale Copedge and Brian Surgener STAFF: Dean Johnson and Brian Ross VISITORS: None 1) CALL TO ORDER— Chair Flechter called the meeting to order at 11:50 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Flechter excused the absence for Mr. Surgener. 2) APPROVAL OF MUNUTES - March 23, 2006 Ms. Schmidt moved, Mr. Baerman seconded, to approve the minutes for the meeting held March 23, 2006, as presented. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS —None 4) ACTION ITEMS —None 5) REPORT OF OFFICERS—Monthly Reports were distributed in Board packets. a. Engineering Report—Ms. Rodgers asked that the Engineering Report be tailored to be more informative, less technically oriented, and easier to read and understand. Mr. Flechter added that he appreciates the level of detail provided in the report. Mr. Bloomberg asked about the progress of Stabler Street resurfacing. Mr. Johnson stated that work is scheduled to begin soon. Mr. Flechter asked about the status of the Michigan Avenue Streetscape grant. Mr. Johnson noted that the City was notified that the grant was approved and is searching for a means to cover matching funds. b. Wastewater Treatment Plant—Mr. Ross answered questions about the February and March reports. Board members discussed a plant tour for the May meeting. All members agreed that a Plant tour be conducted for the May meeting. C. Solid Waste Section—There were questions about the large number of phone calls that were reported. Mr. Johnson will get additional information on this item. A discussion ensued regarding funding for gravel streets and general road improvements Public Service Board Page 2 April 13, 2006 and maintenance. Mr. Flechter asked that crews clean the bike lanes located on Kalamazoo Street. Currently, the bike lanes have a lot of debris that makes it treacherous. Mr. Flechter explained that the Capital Area Smart Commute would start April 25, 2006 and he hoped the bike lanes would be cleaned by then. d. Operations and Maintenance—There was no additional information 6) DIRECTOR'S REPORT—Mr. Johnson presented the following information. -Director's Position—Hiring process has begun. -Budget—Public Service Department will give a preliminary preview of their budget proposal to Committee of the Whole next week. Ms. Rodgers asked that the Board be provided with information regarding substantive changes to the budget. -Role of the Public Service Board—A discussion ensued regarding the role of the Board. Board members agreed that the Board might take a more active role in dealing with issues that confront the Department and provide advisory information to the City administration. There was also discussion regarding inviting Council members to attend Board meetings. It was also mentioned that the Public Service Board might want to follow activities/issues that go before the Public Services Committee. It was decided that at the June Board meeting, Board members will discuss items or issues that should be addressed to the Public Services Committee. 7) OTHER ITEMS —None 8) ADJOURNMENT - The meeting adjourned at 1:20 p.m. Respectfully Submitted, J-0�_ \0`v Faith Rach Recording Secretary P:\PUBSVCBD\Minutes\03-23-06 ENGINEERING DIVISION STATUS April 10, 2006 PERSONNEL/ADMINISTRATION Administrative Aide — 28: Vacant. Hiring process on hold — might fill by transfer. Capital Projects Engineer-40: Hiring process underway. Developing selection process. MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI - IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing- Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street, along with Stafford Avenue south of Cavanaugh, is scheduled for base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3'd and discussed the plan. STREET PROJECTS Collins Road Reconstruction- Project Engineer- Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85059 S.Washington Ave Reconstruction Project Engineer-Dykema/Parry Updated 04/10/06 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The contractor is CL Trucking. Construction began on April 3. The road has been pulverized and water main installation is underway. Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer-Dykema Updated 10/13/05 Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue-Parry Updated 12/01/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project has been sent to the Public Service Committee. The right of way will still be obtained from the BWL. 45045 Moores River Drive-Dykema/Parry. Updated 04/10/06 The sanitary sewer and culvert lining are complete. Road construction resumes April 10, 2006. The section between the east limit and Cambridge will be pulverized, then water main installation will take place. The road west of Cambridge to Francis Park entrance will have spot curb repair and milling and resurfacing, with the remainder of the project to be total road reconstruction. Construction is expected to be complete by the end of June. 1081 2006 Major Street Resurfacing- Dykema/Parry. Updated 04/10/06 This project was designed in house by the Public Service Department. Bid opening through MDOT will be May 5 and will receive 80% Federal Funding. The Streets included in the project are: Miller Road-MLKIng to Cedar, Jolly Road- MLKing to Washington and Mount Hope-Bedford to Pleasant Grove. Construction is - 1 - expected to begin in mid-June. BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22, 2004. Bridge closed December 27, 2004 and construction started. BWL relocated power mid-April, so there was no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer, and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine - Project Engineer: Ahmad Bridge completed and opened to traffic on June 7, 2003. DLZ presented a remedial plan on 2/4/05 to address deck drainage issues. Location and extent of water stagnation verified by deck flooding using O&M water lorry on 6/24/05. MDEQ issued permit on 10/24/2005 for remedial work. Work to be started in 2006 construction season. Accounts finalized, DLZ to reimburse City non participating costs [Last Updated: April 11, 2006]. 26071 East Grand River Avenue Bridge over the Grand River-Project Engineer: Gamble Construction started 3/27/06, deck demolition in progress. A public meeting was held on 3/22/06 with local area residents/businesses to disseminate construction information and response to citizen's questions and concerns. Traffic detour and construction related signage in place. Expected project completion August 31, 2006. [Last Updated: April 11, 2006]. 46126 Beech Street Bridge over the Grand River- Project Engineer—Project Engineer: Ahmad Project approved for MDOT Critical Bridge funding in 2006. Design and Engineering Services RFP issued to be received on April 30, 2006. [Last Updated: April 11, 2006]. SEWER PROJECTS 25089 CSO Ph II Seg 5 - Lansing Ave Pump Station -Contractor: Davis Const - Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044 - Contractor: - E.T. MacKenzie -Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project completed 10/2005, Account finalization in process. [Last Updated: April 11, 2006]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is completed except for punch list items and some grouting. Last Updated April 11, 2006 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Gamble 2nd year construction to start mid -April. Last updated 4/11/06. 36311 Printers Row(formerly Kerr House Development): City construction completed. New sanitary sewer installed. Remaining construction is the developer's. Last Updated January 5, 2006 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie - Project Engineer: Danke Bad soils on Case Street have been removed. Storm, sanitary and water are being installed. Water main work has started on High Street, Center Street and Beaver Street. Last Updated April 11, 2006 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie -Project Engineer: Ahmad Notice to proceed issued 4/10/06, construction to start in 10 days of NTP. [Last Updated: April 11, 2006]. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Construction commenced in late March. K&R has two crews working. One crew is working on Michigan from Cedar to Larch. The second crew is working from Larch to Hosmer. Westbound Michigan Avenue is closed between Cedar and Pennsylvania. Business signing is in place and is being monitored. Weekly business/construction coffee meetings are held at 8:00 AM Wednesday at the Nuthouse. Last Updated - 2 - April 11, 2006. 36313 Michigan Avenue Enhancement Project—Design—Project Engineer: Gamble/Danke Streetscape project to be constructed in conjunction with the CSO 023 project. Included in the plans are rain gardens and other streetscape improvements. We are seeking alternate funding for the City funding match.We are on track for a July MDOT bid opening with construction late this summer. Last updated April 11, 2006. 36315 CSO PH IV SEG 4— N.Washington— Design— Project Engineer: Dykema/Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. To be designed in 2006 for 2007 construction. Last updated April 11, 2006. 36316 CSO PH IV SEG 4—Downtown —Design—Project Engineer: Gamble CSO separation to be designed in 2006 for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated April 11, 2006. 27067 CSO PH IV SEG 4—018 SE—Design—Project Engineer: Danke CSO separation to be designed in 2006 for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated April 11, 2006. 37076 CSO PH IV SEG 4—020—Design—Project Engineer: Ahmad CSO separation to be designed in 2006 for 2007-8 construction. 020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. [Last updated April 11, 2006]. 15088 CSO PH IV SEG 4—013 NW— Design—Project Engineer: Gamble 013 NW is roughly bounded Sheridan Road,Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Last updated April 11, 2006. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. - Project Engineer: Ahmad Construction in progress, project includes 8 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved for 3 locations (Regulator 037 abandoned, lead corrected for 112 Allen and 200 S. Clemens), work in progress on 112 W. Holmes. [Last Updated: April 11, 20061. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer: Ahmad Project complete: 8,90 feet of root treatment; 1780 joints grouting; and 13000 feet of CIPP lining completed. Account finalization in progress. [Last Updated: April 11, 2006]. 14142 TRPS, SSO Elimination /Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer: Ahmad Sewer installation and road paving 100% complete.4,600 feet of new sewer installed and 173 feet repaired. Account finalization in progress. [Last Updated: April 11, 2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. a) Installation Contract: Contract approved 4/07/06, Notice to Proceed to be issued the week of 4/10. b) Procurement Contract: Sole source contract with Amitech USA signed 12/22/05, procurement scheduling in process. [Last Updated: April 11, 2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie - Project Engineer: Ahmad Pump Station including roof installation 98% complete. Force Main between BRPS and NAPS 100% complete. BWL water and power commissioned. Start up done 12/15/05 [Last Updated: April 11, 2006]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01083 2006 Manhole Insert Program—Project Engineer: Danke 2006 program will be completed next week. Area for placement include Chilson in the northeast, Red Cedar Area F, Clemens PS area in the east, 037 and Sunnyside in the south and Ravenswood PS, Area C, and Joseph in the west. Last updated April 11, 2006. 47066 Potter Park Ill Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Reviewing the consultant's proposal to complete work without O&M's assistance in cleaning and videoing sewers. Last Updated April 11, 2006 3 - ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad MDEQ sent a letter 1/10/2006 to the City requesting for progress/action update and to resume environmental investigations, scope of investigations on north side has been revised/phased based on available funding. Response sent to MDEQ that groundwater sampling for north side will start in April 2006. Project consultant CDM authorization to proceed is in process. [Last Updated April 11, 2006]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ - Project Engineer: Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE, Last Updated 1/1/2005]. 46118 O&M Complex RAP -Consultant DLZ - Project Engineer: Ahmad. Final report AEnvironmental History and Current Site Status@ submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ=s observations. [NO CHANGE, Last Updated 1/1/2005]*. 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ -Project Engineer: Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE, Last Updated 1/1/2005]*. 46093 Diamond Reo RAP -Consultant DLZ -Project Engineer: Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NO CHANGE, Last Updated 1/1/2005]*. *Proposals for closure of these 5 miscellaneous environmental sites received on 2/3/2006, in the process of approval. [Last Updated: April 11, 20061. SIDEWALK PROJECTS 01080 2005 New Sidewalk - Project Manager: Brian Love S.Cedar(Miller to Kaynorth), S. Martin Luther King(Northrup to Jolly)and N. Martin Luther King(Bridge over the Grand River to N. Grand River Ave)- Low bidder is H&C Earthworks. Public Hearing for the project was held on December 5, 2005, Public Improvement IV was approved on December 12, 2005. Construction is scheduled to begin in April. Last Updated February 2, 2006. 01085 2006 Sidewalk Repair- Project Manager: Brian Love Area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr.Blvd.Public Improvement 1/II sent to City Council on January 18th. Last Updated February 2, 2006. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated April 11, 2006. 75124 Gilkey Drain enclosing— Project Engineer: Danke Project currently in design. Last updated April 11, 3006. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425) 513001 Governor's Collection(College Fields):-Project Engineer—'Sewer/road construction on South side attained significant progress in 2004. Construction on North side has not started, development was held up for many months in 2005 due to changes by developer. Recently revised site plans show development is proposed in seven phases. Work resumed in 2006 in Phase II (utilities), Phase III (Village)and Phase IV (Fieldview). Phase III site plan to be submitted to MDEQ for revised permit. [Last Updated:April 11, 2006]. - 4 - LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance—Project Engineer: Danke Reviewed preliminary plans. The State is proposing to extend the sewer north on MLK. Last updated 4/11/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. Airport would like to settle outstanding repairs issues and start afresh on repair project, a meeting will be scheduled in April 2006 to discuss options and develop work plan based on City's O&M review of the sewer televising. [Last Updated:April 11, 2006]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village -Boys Training site: Working with developer on road acceptance. Last Updated April 11, 2006 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction has started. Last Updated April 11, 2006. 28050 US 127 Noise Wall—Project Manager—Bill Bergman Project estimate is $5,000,000 with the City Share estimated at$500,000. An informational public meeting was held with residents on January 26 at Post Oak Elementary.City has to commit to funding for the project by the end of June 2006 for MDOT to proceed with scheduled September bid letting. Failure to award during this State fiscal year(October 2006)will result in forfeit of the grant. Construction is anticipated to start in the spring of 2007. Last Updated February 2, 2006. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved,work not yet started by developer. [Last Updated October 17, 2005]. P:\Monthly Progress\04-10-2006.DOC - 5 - Public Service Department Monthly Status Report Street, Surface, Sewer, Waste Reduction Services and Service Garage March 2006 OPERATIONS AND MAINTENANCE Street Section • Continuing pothole patrols on Major and Local Streets. • Began restoring utility cuts, concrete sidewalks and curbs for the City and BWL. • Crack sealing and overbanding are being carried out when weather peer its. • Getting equipment ready for the construction season and asphalt paving operations. • Assisting other divisions as needed. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collecting refuse violations, and filled potholes. • Due to the warmer than normal temperatures and wet conditions we have spent a large amount of time on our gravel streets. • When there is no frost in the ground, the snow and rain cause rutting and potholes. We are required to use limestone to fill the areas because of the amount of water present. • We participated in one nine-route salting. • This time of year, we start going through our mowing lists,picking up any debris and top soiling and seeding any low spots created by winter activities. • Street sweeping began early this year in March. The trunklines were completed for the first time and we are currently working on the Major Streets. Sewer Section • Cleaned 61,763 if of sanitary main. • Cleaned 105 if of storm main. • Cleaned 4268 catch basins structures. • Cleaned debris from 17 manholes. 0 Televised 87071f. of sewer mains. • Repaired four If of sanitary main at two locations. • Repaired six If. of storm main. • Repaired brickwork on 12 catch basins. • Hauled 10 loads of ROW debris from yards. • Continued this month installing I&I pans. 680 pans where replaced. • Two days were dedicated to winter maintenance. • 218 crosswalks and city maintained sidewalks were cleared of snow and ice. Waste Reduction Services • Mailed Greensheet, issue #21 to 38,000 single-family households. • Participated in the Lansing Home & Garden Show at the MSU Pavilion-Recycling Collection resulted in: -2 gaylord box of telephone books— 1200 lbs. -One recycling bin full of cell phones -Two recycling bins full of batteries—240 lbs. -One gaylord box of athletic shoes—300 lbs. -One gaylord of books—5001bs. -Gave away mini footballs made from recycled athletic shoes -Attendees received buy one get one free admission pass on opening day if they brought something to recycle -WRS staff made about 2000 contacts at our booth. • Continued planning the 4th Annual Waste Reduction Awards Program • WRS staff attended Hazwoper training to increase knowledge of household hazardous wastes management and emergency response • WRS staff participated in Michigan Recycling Coalition's Technical Assistance and Policy Committees. • Met with R2C2 to further plan regional book recycling and e-waste collection events. • Finalized plans for the beginning of yardwaste collection season which began April 3ra Classroom programs • Grand River Magnet School—Conducted making recycled paper activity and trash sort/track demonstration for 4 3ra grade classes. • Averill School—Conducted trash sorting activity with 2 Kindergarten classes. • Attwood School—Conducted making recycled paper activity with 4th and 5th grade classes. • Woodcreek Magnet School—conducted making recycled paper activity with three Kindergarten classes. • Cavanaugh School—Conducted making recycled paper activity with Kindergarten class. Collection data • Provided service to our 4553 Blue Cart customers and thousands more utilizing our Blue trash Bags. • Collected 185 tons of recyclables in February 2006. • WRS staff responded to 3126 phone calls during March 2006. Service Garage Section • N/A LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT MARCH 2O06 PERATIONS Throughout March. Coordinating with vendors to test electronic sludge depth meters for the north and south primary settling tanks. Throughout March. Final effluent fecal coliform counts remain elevated but within permit limits. Operations staff investigating possible causes. Week of March 20. Working with Consumers Energy to try and locate the source of small natural gas leaking underground northwest of the North Plant Blower Building. Week of March 27. South Plant grit#21 and pre-air taken down for cleaning and inspection. AINTENANCE Week of March 6. Potter Park Pump Station check valves replaced. Week of March 6. Investigating problems with #10 final settling tank drive mechanism. Intermediate drive assembly leaking oil and possible bearing problem. Week of March 13. South Plant Aeration #21 low pressure air leaking underground. Excavated. Mechanical contractor replacing leaking section of pipe. March 14 - 16. BWL here to conduct electrical switchgear interrupter work with plant electricians. Week of March 20. Lansing Avenue Pump Station claw screen mechanism repaired. Throughout March. Conducted tours for potential vendors for repair work on South Plant blowers. Throughout March. Removing scrap steel to Padnos. Week of March 27. South Plant grit#21 collection arms/plows assembly found in need of repair or replacement. Drive mechanism has seal failure. DMINISTRATION March 1 & 2. Division staff attends the MWEA Biosolids Seminar in Traverse City. Week of March 6. Permit required Whole Effluent Toxicity testing. March 6. Tertiary Building project proposal review and discussion. March 12 — 15. Division staff attends the WEF Biosolids Specialty Conference in Cincinnati. Throughout March. Administration working on sewer rate model. Week of March 20. William Bergman, Deputy Director of Public Service, announces retirement at the end of March. March 22. Meeting with TT to discuss Administration Building HVAC problems and proposal to correct, and BioRem odor control unit corrective action proposal. March 24. Informed affected staff of proposed changes in Division organizational structure including eliminating positions. March 27. Meeting with union representatives to discuss impact of proposed Division FY 07 budget. Week of March 27. Technical Maintenance staff attends Facilities Expo in Novi. March 29. Industrial Pretreatment Program annual report submitted to MDEQ. PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 hftp://publicservice.cityoflansingmi.com Virg Bernero,Mayor May 5, 2006 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from the meeting held March 23, 2006. Please place these minutes of file. Respectfully submitted, Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" ]VED REG 2,ti AN 0): 07 \!r lr LF�i! BOARD M, PRESENT: Paul Baerman, Ron Bloon myljs a Schmidt, and Brian Surgener ABSENT: Dale Copedge STAFF: Bill Bergman, Dean Johns( VISITORS: None 1) CALL TO ORDER— Chair Flechter called the meeting to order at 11:45 a.m., at the Wastewater Treatment Plant Administration Office. 2) APPROVAL OF MUNUTES - February 9, 2006 Mr. Baerman moved, Mr. Bloomberg seconded, to approve the minutes for the meeting held February 9, 2006, as presented. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS —None 11:55 a.m. Ms. Schmidt arrived. 4) ACTION ITEMS — a. Public Service Department Budget Proposal: FY 2007 Copies of the proposed budget were distributed in Board packets. Mr. Flechter asked Mr. Bergman and the Department Division Heads to present an overview of the budget. Mr. Bergman noted that the Mayor scheduled several community meetings where he discussed his goals for the next fiscal year. These goals include a balanced budget, not raising taxes or using raining day funds to cover costs, and promising not to make cuts to Police, Fire, or Development. A discussion of the proposed budget ensued. -Mr. Bergman stated that the proposed budget would eliminate the majority of vacant bargaining unit positions. -Mr. Bergman noted that staff members are in the process of developing a new service fee schedule for the department. Most service fees charged by the City of Lansing are Public Service Board Page 2 March 23, 2006 much lower than other municipalities of the same size. Ms. Rodgers also noted that there are services the City should charge for that they currently are not. Ms. Rodgers explained that one example is street closings for block parties. Ms. Rodgers mentioned that there was not any information regarding the fee schedule in the budget packet. Mr. Johnson explained that in developing the fee schedule, the goal was to assign fees for the actual cost of providing any given service. If fees are not collected, then a general fund subsidy will need to cover costs associated with providing the service. Mr. Johnson stated the biggest fee increase would be for the soil erosion program. Mr. Johnson also noted that some fees would be rolled into development costs. The current budget was structured to show direct costs associated with all activities. •A discussion ensured regarding the Waste Reduction Service section of the proposed budget. Ms. Rodgers pointed out that many City residents are forced to use private haulers because the City does not serve them. Any fees charged to private haulers will be passed onto their customer base. -Mr. Ross explained how the internal budget models are comprised. There has been a significant increase in fringe benefits. Mr. Ross continued that the Capital Improvements budget has increased while the operating budget has decreased. Most of the Capital Improvements will be paid from a departmental reserve account. Ms. Rodgers moved, Mr. Bloomberg seconded, that after a lengthy discussion, to support the Public Service Department Proposed Budget, in its entirety, as submitted. MOTION CARRIED UNANIMOUSLY. 5) REPORT OF OFFICERS —Tabled. 6) DIRECTOR'S REPORT—Tabled 7) OTHER ITEMS — -Mr. Bergman announced that Mr. Johnson has been selected to serve as Interim Director of the Public Service Department. 8) ADJOURNMENT— The meeting adjourned at 2:05 p.m. Res ectfully Submitted, Faith Rach Recording Secretary P:\PUBSVCBD\Minutes\03-23-06 Public Service Department Monthly Status Report Street, Surface, Sewer, Waste Reduction Services and Service Garage February 2006 OPERATIONS AND MAINTENANCE Street Section • Continue filling potholes on Major and Local streets. • Filling temporary sidewalks for BWL lead line service. • Salted bridge sidewalks and skywalks when needed. Surface Section • Other routine maintenance included; hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • Due to the warmer than normal temperatures and wet conditions we have spent a large amount of time on our gravel streets. When there is no frost in the ground, the snow and rain caused rutting and potholes. We are required to use limestone to fill the areas because of the amount of water present. • We participated in three nine-route salting, one hills & stops and one partial plow. • Due to lack of snow we were able to get an early start with our cleaning of City and State properties. Sewer Section • Cleaned 54,3701f of sanitary main utilizing two jet/vac trucks. • Removed solids from 174 catch basins in Rt. #8. • Cleaned 118 catch basins with dipper truck. • Cleaned 11 sanitary manholes to remove debris from flow line post cleaning of main line. • Televised 3,0871f. of storm and sanitary sewer mains. • Repaired 15 If of sanitary and 171f. of storm main. • Reconstructed brickwork on five catch basins and three manhole structures. • Installed 683 I&I pans in joint projects with Tetra Tech(Tetra Tech is compiling manhole inventory data). • Heavy cleaned 2,705 If of storm & sanitary per Tetra Tech utilizing cable machines, cleaning was preformed in CSO area 013 and will include follow-up televising.. Waste Reduction Services • Exhibited at the Women's Expo, Feb. 3-5 at the Lansing Center. • Helped staff of Urban Options develop a display and donated recycling information, handouts and other materials to them for it. • Confirmed partnership with the Principal Shopping District to collect old books from law offices on Friday, April 71h, to coincide with the regional book collection(April 8`h) and delineated some of the duties necessary to achieve success. • Continued planning for the 01 annual Waste Reduction Awards Program. • Conducted paper making activity at Fairview Elementary School's Science Expo on Feb. 16th • Finalized plans for collecting athletic shoes, books, cell phones and batteries during the Lansing Home Show at MSU Pavilion March 16— 19. WRS will provide footballs made from Nike-Grind to first 500 people donating shoes at the event. • Participated in issues identification process for Ingham County MSU Extension. • Participated in regional Slow Down To Get Around meeting. • Worked with other members of Regional Recycling Coordination Committee to plan regional special collections in April. • Determined start dates for Seasonal Yardwaste Collection Operators. • Continued to provide excellent customer service for our 4553 Blue Cart customers, over 10,000 Blue Trash Bag customers and nearly 20,000 recycling households in Lansing. • Responded to 3512 requests for information or service. • In January, 2006 WRS collected 187 tons of recyclables. Service Garage Section 0 N/A LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT FEBRUARY 2006 DPERATIONS Week of 2/6/06. Working with Maintenance staff to hydro test and locate source of leak at#22 Ferric Chloride storage tank. Week of 2/20/06. Coordinating with vendors to test electronic sludge depth meters for the north and south primary settling tanks. VIAINTENANCE Continued from January into February. Pump station staff researching pump stations as-built information for cathodic protection information. Throughout February. Pump Station staff working on rebuilding or replacing the collection system force main air relief valves. Second and Third Week of February. Submitted requisitions for Ferric Chloride pump replacement on South Plant, and South Plant Grit mechanism replacement parts. Week of February 20. Pump Station staff installed new seal on #1 pump at Tecumseh River Drive PS. Mid-February. Auctioned three old maintenance utility vehicles through the State of Michigan. Latter February. Technical Maintenance personnel working with BWL Electrical staff to plan for the hook-up of the new interrupter switch at the electrical switchgear building. Week of February 27. Pump Station staff flushed odor control systems at Frances Park PS and Lansing Avenue PS. ADMINISTRATION February 7 & 8. Several Wastewater Division employees attend the MWEA/AWWA Joint Expo at the Lansing Center. February 7 & 9. Staff attends the Building Envelope Seminar at Lawrence Tech in Southfield, MI. February 14. Meeting with TTMPS, Waterworks Systems, and BioRem representatives to discuss problems with the operation of the BioRem odor control unit. February 14. QBS Process review of proposals for Tertiary Building RFQP. February 15 & 16. CDL Drivers and Supervisors attend MDOT Training. February 16. Potable water and Service water sources are lost at 1:30 AM. BWL restores service at 9:30 AM. February 16. Staff attends cathodic protection seminar. February 21. Safety Training make-up session for those employees who missed the training dates in January. Topics included; Confined Space Entry, Hazardous Communication, Lock Out/Tag Out, Sexual Harassment, Workplace Violence, and Emergency Response Plan for the WWTP. Several O&M Division employees attended some sessions. February 23. John Bensinger, Assistant Personnel Director, meets with Wastewater Division Supervisory staff to discuss the changes in the UAW collective bargaining agreement. Throughout February. Administration working on FY 07 budget and sewer rate model. l �3le� rA N S 1 �G PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX:(517)483-6082 http://publicservir,e.cityoflansingmi.com lei- Virg Bemero,Mayor TO: Board of Public Service z7A FROM: Bill Bergman, Interim Director of Public Service DATE: March 17, 2006 SUBJECT: Proposed Budget—Fiscal Year 2007 This year, the budget request is organized a bit differently than in previous years. The majority of changes affect the Administration and Engineering section of the budget. In past years, most of the Administration and Engineering staff were shown in the General Fund budget. Two years after a budget year,the Indirect Cost Distribution Plan reallocated these expenses in proportion to the effort to support each fund. As a result, the majority of the Administration and Engineering expenses were returned to General Fund in the form of credits from the other funds, but in a manner that was not obvious. For FY 2007, the budget shows the Administration and Engineering expenditure requests directly as they support each fund. This will provide greater clarity. Another major change is the proposed reduction of 20 positions, most of which are already vacant. We are not identifying the specific positions at this time for a number of reasons. The department recommendations may not be accepted by the Mayor. Even if these recommendations are accepted by the Mayor, any changes will be subject to review and input that the respective union contracts may require. If a currently occupied position is eliminated, the employee will have bumping rights, per the contract. There is no point in unduly alarming any employee by designating a position to be lost,when such a change in a position may never transpire. The first set of tables summarizes all of the funds and activities of the Department, excluding CIP and Debt Service. When summarized as a whole, the Department's proposed operating budget has a decrease of 1.23%for personnel; an increase of 0.19%for supplies and operating expenses; and a decrease of 9.89%for equipment as compared to the approved budget for F he overall operating budget, including personnel and equipment costs, is a decrease 0.88% hen comparing the approved budget for FY 2006 with the proposed budget for FY 2007. Each of the separate funding areas has information concerning its respective budget. Each funding area also addresses the City Council funding priorities for FY 2007. We will be available to answer questions or address issues relative to the proposed budget for Fiscal Year 2007. cc: D. Johnson B. Ross V. Rose PUBLIC SERVICE DEPARTMENT PUBLIC SERVICE DEPARTMENT FISCAL YEAR 2007 BUDGET SUMMARY OPERATIONAL BUDGET DEPARTMENT SUMMARY - ALL FUNDS FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) PERSONNEL $17,894,310 $17,362,691 ($531,619) -2.97% SUPPLIES/EXPENSES $16,187,863 $17,2831127 $1,095,264 6.77% EQUIPMENT $1,247,100 $840,741 $406 359 -32. o TOTAL $35,329,273 $35,486,559 $157,286 0 L450 GENERAL FUND ADMINISTRATION & ENGINEERING FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) "SONNEL $1,272,334 $588,744 ($683,590) -53.73% SUPPLIES/EXPENSES $48,670 $235,405 $186,735 383.68% EQUIPMENT $0 $0 $0 0.00% SUBTOTALl $1,321,004 1 $824,149 $496,855 -37.61 OPERATIONS & MAINTENANCE DIVISION FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) PERSONNEL $888,000 $435,425 ($452,575) -50.97% SUPPLIES/EXPENSES $413,288 $734,425 $321,137 77.70% EQUIPMENT $19,8001 $7,000 $12,800 -64.65% SUBTOTALl $1,321,088 1 $1,176,850 $144,238 -10.92% TOTAL GENERAL FUND FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) PERSONNEL $2,160,334 $1,024,169 ($1,136,165) -52.59% SUPPLIES/EXPENSES $461,958 $969,830 $507,872 109.94% EQUIPMENT $19,8001 $7 000 $12 800 -64.65% TOTALI $2,642,092 1 $2,000,999 $641,093 -24.26% volGULVVo vo.a/.11 rlvl r 0 PUBLIC SERVICE DEPARTMENT A_CT51 MAJOR STREETS FUND FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) PERSONNEL $2,743,553 $3,196,536 $452,983 16.51% SUPPLIES/EXPENSES $3,720,178 $3,398,933 ($321,245) -8.64% EQUIPMENT $0 $0 $0 0.00% TOTALI $6,463,731 $6,595,469 F $131,7381 2.04% ACT51 LOCAL STREETS FUND FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) PERSONNEL $2,013,488 $2,219,772 $206,284 10.25% SUPPLIES/EXPENSES $1,486,300 $1,737,948 $251,648 16.93% EQUIPMENT $0 $0 $01 0.00% TOTALI $3,499,788 1 $3,957,720 1 $457,932 13.08% SEWAGE FUND FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) PERSONNEL $7,130,950 $6,547,752 ($583,198) -8.180/. SUPPLIES/EXPENSES $7,054,933 $7,720,210 $665,2771 9.43% EQUIPMENT $120,800 $0 $120,800 -100.00% TOTALI $14,306,6831 $14,267,962 $38,721 -0.27% vorccrwuo vo.ao.vo rivi 4 PUBLIC SERVICE DEPARTMENT REFUSE FUND FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) PERSONNEL $614,361 $739,111 $124,750 20.31% SUPPLIES/EXPENSES $767,874 $820,110 $52,2361 6.80% EQUIPMENT $700 $0 $700 -100.0000 TOTALI $1,382,935 1 $1,559,221 $176,286 12.75% RECYCLING FUND FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) PERSONNEL $1,828,552 $1,983,500 $154,948 8.47% SUPPLIES/EXPENSES $1,345,100 $1,364,345 $19,2451 1.43% EQUIPMENT $3 600 $0 $3 600 -100.000/c TOTALI $3,177,252 1 $3,347,8451 $170,593 5.370/o SERVICE GARAGE FUND FY2006 FY2007 PERCENT APPROVED PROPOSED DIFFERENCE CHANGE BUDGET BUDGET + (-) + (-) SONNEL $1,403,072 $1,651,851 $248,779 17.73% SUPPLIES/EXPENSES $1,351,520 $1,271,751 ($79,769) -5.90% EQUIPMENT $1,102,200 $833,741 $268,459 -24.36% TOTALI $3,856,792 1 $3,757,343 $99,449 -2.58% vacucu�o w.00.i�riw PUBLIC SERVIC J� 7EPARTMENT PUBLIC SERVICE DEPARTMENT FY 2007 BUDGET Excluding CIP & Debt Operational Summary Total : $35,486,559 Service Garage Fund $31 757,343 10.6% General Fund Recycling Fund $27000,999 $3,347,845 5.6% 9.4 /o ' �r }F Act 51 Fund Refuse Fund = $11 559,221 w .a; $10,553, 189 29.7% 4.4% Sewage Fund $141 267,962 40.2% 03222006 03:41:12 PM FY07 BUDGET ADIVIINISTRATION & ENGINEERING DIVISIONS GENERAL The FY07 budget was developed based on an internal service fund(ISF)model. In this format, expenditures or activities are categorized by the funding source that supports them. The budgeted expenditures are inclusive of all costs associated with the activity. These include the direct salaries of employees involved, fringe rates, and all other administrative and operating costs associated with the activity. Associated revenue streams were established sufficient to support all of the activities. The activities were grouped into two categories, routine work activity and project activity. The revenue streams include the following funds: Sewage,ACT51,Refuse, Recycling, Service Garage, General Fund, and Fees for Service. This format is similar in nature to the business format of an engineering firm. It allows us to assign the true costs to each activity so that each activity can be better evaluated on a costibenefit basis. This format will take more effort to administer but will result in streamlined efficiencies based on sound business decisions. max. CAPITAL IMPROVEMENTS Funding for discretionary capital improvements, especially road improvements,is significantly less than in previous years. Funding for installation of new sidewalk along major streets and for repair of existing sidewalk is included in the capital budget. Sufficient funding is provided to continue our mandated programs such as CSO control, Storm Water Management, and SSO Control. ej DEPARTMENT ORGANIZATION City of Lansing D E P A R T M E N T: P.S./Administration and Engineering_ Ey W Description: [attach organization chart] The.Administration and Engineering Division is responsible for the City's Public Infrastructure such as streets, sewers,bridges, sidewalks, and G-pneral Administration. The Division provides engineering oversight in a wide variety of design and construction activities. These services are provided in accordance with City Ordinances meeting the needs of citizens, other Divisions, and Departments of the City. The City Engineer is responsible for General Administration of the division;budget analysis of infrastructure needs; scheduling of work programs; and general coordination within and outside the Division. The City Engineer is also responsible for the development of new programs and division procedures. The City Engineer is responsible for the enforcement of various City Ordinances,Inter-municipal Agreements, and City Charter Requirements. The two Assistant City Engineers assist the City Engineer in these functions, and are in charge of the Division in the City Engineer's absence. The Division is divided into three sections. Two of the sections are supervised by the Assistant City Engineers. One of these sections primarily focuses on the sanitary and storm sewer systems and the other section primarily focuses on the street and sidewalk systems. The remaining section is supervised by the lead technician and provides support for all of the Division's construction and engineering activities. One of the Major programs administered by this division is the 30-year,multi-million dollar Combined Sewer Overflow program. We are beginning the 15t'year of the intensive program. One of the Assistant City Engineers is dedicated to this program . This Division is also in the process of implementing the requirements of the Phase-H of EPA Stormwater Rules and the Sanitary Sewer Overflow control and elimination requirements as mandated by the Michigan DEQ. Other important functions of this Division are contaminated site remediation, site plan reviews, soil erosion control enforcement, right-of-way permitting, zoning and planning reviews, and various other ordinance enforcement activities. 6`' PUBUC SERVICE DEPARTMENT MAYOR MAYOR'S EXECUTIVE ASSISTANT CHIEF OF STAFF BOARD OF PUBUC SERVICE DIRECTOR OF PUBUC SERVICE EP opmn" AL cmm) - �a 1� t noum.Nx se � w�nn.rmc ze DEPUTY DIRECTOR OF PUBUC SERVICE 44 �CCOI�rt Zs i snnon ttfanc (VACANT—VWUR eo) z� 0 DIRECTOR OF PUBLIC SERVICE EXECUTIVE DEPUTY DIRECTOR OF PUBLIC SERVICE 44 EXEMPT CITY ENGINEER 43 (EXEMPT) ASSL CITY ENGINEER w ENGINEER 40 ASST. CRY ENGINEER 40 (214S) 214N) L14S) UTRJTIES PERMITS EN;) ENGINEER 33 TECH. SUPER./LAN AOMIN. ENGINEER 38 ENGINEER(2L4N) 1(580s) (214N) 114N) 2 SENIOR ENGINEERING ENGINEERING TECHNICIAN 28 ENGINEERING ASSISTANT 31 TECHNICIAN 32 (VACANT— UNFUNDED) 1(580N) 1 ENGINEERING [580N) TECHNICIAN 29 t SEASONAL ENGINEERING TECHNICIAN 29 (590N) QK,ZA ENGINEERING DIVISION PUBLIC SERVI( 0 ; DEPARTMENT CITY OF LANSING BE-1 DEPT. P.S. DIV. Admin & Eng. EXPENDITURES BY ACCOUNT FY07 Administration and Engineering Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Department Center Budget Net Expense Budget Request Budget ADMINISTRATION AND ENGINEERING 645 453603 702000 0 Salaries $1,176,762 645 453603 707000 0 Temporary Help $14,000 645 453603 708000 0 Overtime- Salaries $9,601 645 453603 712000 0 Longevity $10,400 645 453603 715000 0 Fringe Benefits $1,012,803 645 453603 741000 0 Miscellaneous Operating Expenses $46,225 645 453603 741600 0 Administrative Charges $826,944 645 453603 743000 0 Contractual Services $0 645 453603 745200 0 Equipment Rental $12,000 645 453603 745230 0 TERP $25,390 645 453603 747100 0 Training/Seminars/Conferences $15,000 Sub Total $0 $0 $0 $0 $3,149,125 10% Contingency $314,913 Total $3,464,038 03121/2006 05:51:41 PM PUBLIC SERVI ;DEPARTMENT Admin and Engineering Costs Distribution Routine Work Activity Project Activity Sewer ACT 51 M. ACT 51 L. Refuse Recycling Svc.Garage General Fund General Fund Sewer ACT 51 M. ACT 51 L. CIP Grant 590 202 203 596 597 640 Fees Mlsc 590 202 203 410 Misc Total 31.90% 15.18% 11.79% 1.95% 1.95% 1.63% 9.25% 14.54% 0.00% 4.38% 0.00% 6.53% 0.90% 100.00% Administrative Charges $263,764 $125,534 $97,530 $16.090 $16,090 $13,517 $76,484 $120,259 $0 $36,259 $0 $53,981 $7,436 $826,944 Operating Costs $23.142 $11,014 $8.557 $1.412 $1.412 $1,186 $6,711 $10,551 $Q $3,181 1Q $4,736 $§�Z Total Admin/Operating $286,907 $136 548 $106,087 $17,502 $17 502 $14 703 $83,195 $130,810 $0 1 y es1�-, �.c,.,.,.-a.,}:.i" un ; si.� .f,,�`�'`� };' a'"':' tta�'�'i=�°k*'y�• '°ram^ 'm{-. $72.554 - 9 441 $0 $58 717 $8 088 $899 498 $387,652 $184,496 $143,339 $23,647 $23,647 $19,866 $112,408 $176,744 Fringes $324'271 $154.331 $119.903 $19.781 $19,781 $16,618 $94,029 $147,846 $0 $79,335 $10,928 $1,215,352 Total $711 923 $338 826 $263 241 $43,429 $443 429 $36 484 $206,437 $324,590 $0 $9$47,867 $0 $145 8g $20 p $2,231,942 95 $3,062 $1,457 $1;132j $1871 �r.3.ca1 .; $187 $157 $888 $1,396 $0 $421 $0 $627 $B6 $9,601 Total Fringes $2562 $1.219 $947 $156 $156 $131 $743 $1.168 $Q $,�52 $Q $524 $]2 $8,031 Total $5 624 $2 677 $2 080 $343 $343 $288 $1,631 ' 56 0 $1,151 $159 .n>r�a�r«,E'�ls?:riz i#�> '•z> • "$��"'^�'�a�";�- $773 $0 ua i N sac r;a .�w Total Personnel Charges $717,548 $341,503 $265 321 $43,772 $43,772 $36,772 $208,068 $327,154 ew � t.r ''�3�a1 •. yip 'v",^ p _ $0 $98 640 $0 $146 850 $20 229 $2,249 627 ,...wchr, ���._.,..,ia...'�:.�.:.�.i�� � `}M g .�;-'��3t`-���'� �-:�K'.Srk�'b�• T °��' ..��,� ti� � � ,,«��� �;..a..� ,. .�...* Total Fund Charges $1,004,454 $478,051 $371,406 $61,273 $61,273 $51,475 $291,263 $457,964 $0 $138,081 $0 $205,566 $28,317 $3,149,125.: Fund Contingency Charge $100 44Q $47.805 $37.141 $6.127 $6,127 $5.148 $29,126 $45,796 �Q $13.808 �Q $20.557 $2.832 $314.913 Grand Total $1,104,900 $525,856 $408,548 $67,401 $67,401 $56,623 $320,389 $503,761 $0 $151,889 $0 $226,123 of Total 31.90% 15.18% 11.79% 1.95% 1.95% 1.63% ° o , ° $31,148 $3,464.038 9.25/0 14.54/° 0.00% 4.38/0 0.00% 6.53% 0.90% 100.00% ''2006 12:41:53 PM PUBLIC SERVI( -',,DEPARTMENT CITY OF LAN ING BE-8 DEPT. P.S. DIV.Admin/ Administration and Engineering FY07 Eng. Account Number Account Title Detail of Budgeted Items Justification Account Total Administration and Engineering 645-453603-707000-0 Temporary Help Seasonal Engineering Technician Used to provide additional help $14,000 based on project status and completion need. 645-453603-741000-0 Miscellaneous Operating This money is used to purchase a variety of To support the administrative $46,225 Expenses office and administrative needs in this fund. activities in this fund. Examples would be paper, pens, pencils, markers,folders, books, maps,software and computer computer components, office furniture and equipment, licenses, etc... 645-453603-743000-0 Contractual Services $0 645-453603-745200-0 Equipment Rental Pickup Rental from Service Garage Rental of vehicles used to $12,000 inspect R/w,sidewalks, complaints, etc... 0322/2006 02:59:25 PM PUBLIC SERVI(,],DEPARTMENT DEPT. P.S. DIV.Admin/ Administration and Engineering IBE-8 Eng. Account Number Account Title Detail of Budgeted Items Justification Account Total Administration and Engineering 645-453603-745230-0 TERP Technical Equipment Replacement Program This money is used to purchase $25 390 computer equipment, software, etc 645-453603-747100-0 Training/Seminars/Conferences Money to pay for training, seminars, and This money helps keep staff $15,000 conferences current on rules, regulations, procedures 03/22/2006 12:06:24 PM City of Lane" 46GRAMS DEPARTMENTAL WORK Public Service -Administration & Engineering FY2007 Actual Estimated Projected Status Activity for Resources Rank PRIORITY Data FY 2005 FY 2006 FY 2007 Required 1 Provide direction and adiministration to the Projects and activities Projects and activities Projects and activities Director 100% three Divisions of the Department. Administer outlined in Division outlined in Division outlined in Division Deputy Director 100% programs and provide support for Divisions. responses responses responses Dept.Coordinator 100% Answer calls,process construction contracts Administrative Aide 100% and payments,take complaints,make referrals. Administrative Aide 100% 2 Provide the necessary professional engineering Design and Design and Design and services to maintain and upgrade the sanitary construction of. construction of: construction of: Asst.City Engineer sewage collection and treatment system. New Sewers: 20,2461ft. New Sewers: 17,000 Ift. New Sewers: 20,000 Ift. CSO 100% Enforce City ordinances pertaining to Sewer Repair:5,9741ft. Sewer Repair: 4,000 Ift. Sewer Repair: 4,500 Ift. Asst City Engineer 25% sanitary sewage system. Sewer Abandon:2,487 Ift. Sewer Abandon:2,5001ft. Sewer Abandon:3,5001ft. Engineer 36 45% Comb.to Sanitary:0 Ift Comb.to Sanitary: 100 Ift Comb.to Sanitary: 7001ft Engineer 36 30% Comb.Abandon:714 Ift Comb.Abandon:2,000 Ift Comb.Abandon:2,000 Ift Engineer 34 60% Developer Sewer:3,2021ft Developer Sewer: 500 Ift Developer Sewer: 1,000 Ift Engineer 34 20% Pump Stations:0 Pump Stations: 1 Pump Stations: 1 Engineer 33 15% Studies: 0 Studies: 1 Studies: 2 Tech.Supervisor 40% Sanitary Permits:269 Sanitary Permits:300 Sanitary Permits:315 Engineering Asst.31 80% Drain Layers Lic: 103 Drain Layers Lic: 100 Drain Layers Lic: 100 Sr.Engineering Tech. 15% Sewer Cleaner Lic: 10 Sewer Cleaner Lic: 15 Sewer Cleaner Lic: 15 Sr.Engineering Tech. 50% New Manholes: 121 New Manholes: 125 New Manholes: 150 1 Engineer Tech 29 100% cipp liner: 26,100 cipp liner: 12,000 cipp liner: 7,000 Planning Board and Planning Board and Planning Board and developer requests: developer requests: developer requests: Planning:SLU's:52 Planning:SLU's: 55 Planning:SLU's: 60 Planning Site Plans:58 Planning Site Plans: 60 Planning Site Plans: 65 City of Lane' q DEPARTMENTAL WORK`w- 11OGRAMS � Public Service -Administration & Engineering FY2007 Actual Estimated Projected Status Activity for Resources Rank PRIORITY Data FY 2005 FY 2006 FY 2007 Required Sanitary Sewage System,continued Projected activities Projected activities Projected activities include design and include design and include design and construction of CSO construction of CSO construction of CSO 3 Provide the necessary professional engineering Design and Design and Design and City Engineer 30% services to maintain and expand the City's construction of: construction of: construction of: Asst City Engineer 20% stormwater discharge system. New Sewers 5,901 Ift New Sewers 6,000 Ift New Sewers 7,000 Ift Engineer 36 10% Enforce City ordinances pertaining to Sewer Repair:4,314 Ift. Sewer Repair: 2,000 Ift. Sewer Repair: 2,500 Ift. Engineer 36 45% stormwater drainage system. Develop, Sewer Abandon: 1,895 Ift. Sewer Abandon: 1,000 Ift. Sewer Abandon: 1,250 Ift. Engineer 34 5% implement,and direct Stormwater NPDES Comb.to Storm:0 Ift Comb.to Storm:5,000 Ift Comb.to Storm:5,000,000 Ift Engineer 34 10% Permit Program Developer Sewer:3,1191ft Developer Sewer: 1,000 Ift Developer Sewer:1,000 Ift Engineer 33 5% Catch Basins:78 Catch Basins: 65 Catch Basins: 80 Tech.Supervisor 45% Ditch Cleanout:0 Ditch Cleanout: 1 Ditch Cleanout: 0 Engineering Asst.31 5% Studies: 0 Studies: 0 Studies: 1 Sr.Engineering Tech. 10% Soil Erosion Permits:23 Soil Erosion Permits:30 Soil Erosion Permits:35 1 Engineer Tech 29 20% Storm Sewer Permit: 31 Storm Sewer Permit: 50 Storm Sewer Permit: 60 Sr.Engineering Tech. 20% New Manholes: 93 New Manholes: 100 New Manholes: 110 Detention Facility: 1 4 Provide the necessary professional engineering Design and Design and Design and City Engineer 30% services to maintain and construct the City's construction of: construction of: construction of: City Engineer 30% street system. Enforce all ordinances Major Streets Major Streets Major Streets Engineer 36 35% pertaining to the use of the public right of way. Construct/Reconstruct Construct/Reconstruct Construct/Reconstruct Engineer 36 20% 12,050 Ift 13,000 Ift 15,000 Ift Engineer 34 25% Resurfacing 2,1001ft Resurfacing 6,000 Ift Resurfacing 8,000 Ift Engineer 34 40% Bridge R&R 0 Bridge R&R 1 Bridge R&R 1 Engineer 33 60% Bridge Inspection:Annual Bridge Inspection:Annual Bridge Inspection:Annual Tech.Supervisor 5% Engineering Asst.31 10% Local Streets Local Streets Local Streets Sr.Engineering Tech. 15% Construct/Reconstruct Construct/Reconstruct Construct/Reconstruct Sr.Engineering Tech.25% 287001ft 35,000 Iftl 30,000 lft Engineer Tech 29 30% City of Lan," ,g DEPARTMENTAL WORKJ40GRAMS Public Service -Administration & Engineering FY2007 Actual Estimated Projected Status Activity for Resources Rank PRIORITY Data FY 2005 FY 2006 FY 2007 Required Resurfacing 6,400 Ift Resurfacing 15,0001ft Resurfacing 15,0001ft Street System,continued Studies Studies 1 Studies 1 Resource needs for FY 06 Utility Cut Bill 863 Utility Cut Bill 850 Utility Cut Bill 850 are based on approval of Permits ROW 169 Permits ROW 200 Permits ROW 200 CIP requests and use of Act 51 Report-Annual Act 51 Report-Annual Act 51 Report-Annual consultants. Metro Act Permits 5 Metro Act Permits 2 Metro Act Permits 5 Metro Act Update Metro Act Update I Metro Act Update 1 Maintain system Maintain system Maintain system maps,plans,files, maps,plans,files, maps,plans,files, and easements. and easements. and easements. 5 Provide the necessary professional engineering Design and Design and Design and City Engineer 5% services to maintain and construct the City's construction of construction of construction of Asst City Engineer 5% sidewalk and pedestrian bridge systems. Repair: 44,000 sft Repair: 100,000 sft Repair: 150,000 sft Engineer 36 5% New: 40,000 sft New: 25,000 sft New: 25,000 sft Engineer 34 10% Engineer 34 10% Sidewalk Permit 177 Sidewalk Permit 200 Sidewalk Permit 200 Engineer 33 20% Skywalk Painting and Skywalk Painting and Skywalk Painting and Tech.Supervisor 10% Rehabilitation: 0 Rehabilitation: 0 Rehabilitation: 1 Sr.Engineering Tech. 15% Skywalk spot Repair: Skywalk spot Repair: 0 Skywalk spot Repair: 3 Sr.Engineering Tech. 50% Engineer Tech 29 20% Maintain system Maintain system Maintain system maps,plans,files, maps,plans,files, maps,plans,files, and easements. and easements. and easements. City of Lar ig DEPARTMENTAL WORk-r�OGRAMS "f Public Service -Administration & Engineering FY2007 Actual Estimated Projected Status Activity for Resources Rank PRIORITY Data FY 2005 FY 2006 FY 2007 Required 6 Provide the necessary professional engineering Continue Paulson Continue Paulson Continue Paulson City Engineer 5% services to address contaminated sites and activity with design activity with design activity with design Asst City Engineer 5% brownfield development. Assess storm or of remediation of remediation of remediation Engineer 36 5% sanitary system capacity to handle treated Engineer 36 5% discharge from contaminated sites. Continue work on closure o Continue work on closure of Close the following locations: Engineer 34 20% Aurelius Landfill, Aurelius Landfill, Aurelius Landfill,several Engineering Asst.31 5% City O&M Complex, City O&M Complex, private reclamation sites,and Fire Station#9 Fire Station#9 develop reports for MDEQ. Diamond Reo Site Diamond Reo Site several private several private reclamation sites, reclamation sites, and develop reports and develop reports for MDEQ for MDEQ EXECUTIVE SUMMARY FY 2007 BUDGET REQUEST PUBLIC SERVICE DEPARTMENT SEWAGE FUND WASTEWATER DIVISION The Sewage Fund provides funding for all activities associated with the wastewater collection system and treatment plant from revenues generated through user charges based on a combination of fixed and commodity charges. Although the Wastewater Division is the primary user of this funding source in the Public Service Department, activities in the Engineering and the Operations & Maintenance Divisions associated with the wastewater system are also funded. Revenue generated through the user charge system provides all funding for the wastewater system, including debt retirement. One of the primary goals of the Public Service Department is to operate and maintain the wastewater collection and treatment systems to assure compliance with the National Pollutant Discharge Elimination System(NPDES)Permit and protect the public health and the environment. The NPDES Permit is issued under the Clean Water Act and its amendments by the U.S.Environmental Protection Agency(EPA)through delegation of authority to the Michigan Department of Environmental Quality(MDEQ). The NPDES Permit establishes the legal requirements the City must meet for the majority of activities associated with the Wastewater Treatment Plant and the collection system. Pollutant discharge limitations, sampling and analysis requirements,monitoring and reporting schedules,the Industrial Pretreatment Program,residuals management,and the implementation schedule for the CSO(Combined Sewer Overflow)Project Plan and SSO(Sanitary Sewer Overflow)Plan are the specifics included in the NPDES discharge permit. Problems and issues that must be addressed include the following: *** Meet all compliance deadlines identified in Administrative Consent Order (ACO) with MDEQ regarding SSO corrective action. CIP activities associated with SSO correction are proposed in FY 07. *** Minimize excessive Infiltration/Inflow in existing separated areas causing basement flooding and excessive flows to the Plant under certain conditions. *** Address the rising cost of debt retirement on the budget of the Sewage Fund resulting from the CSO correction program. *** CMOM(Capacity Management Operation&Maintenance)-pending issuance of the draft Rule by EPA may have some financial impact in future. We continue to address automation of labor intensive services in planning and construction activities at the treatment plant,and we continue to utilize automation wherever possible. We continue to evaluate all work areas for opportunities to better use personnel and automation. Completion of the SCADA Project has been vital to the Division's ability to utilize available technology to more efficiently and effectively operate the treatment system. The budget summary by work area on the following page details the funding level differences between the approved FY 2006 budget and the budget request for FY 2007. I`� Fiscal Year 2007 Sewage Fund BUDGET SUNIlVIARY BY WORK AREA ORIGINAL REQUEST INCREASE CHANGE BUDGET BUDGET DECREASE % FY 05-06 FY 06-07 +(-) +(_) OPERATIONAL: Admin.&General $10,250,789 $ 10,427,191 $ 176,402 Pump Stations 1,184,364 1,217,094 32,730 +2.8% Sewer Maintenance 2,174,316 2,270,462 96,146 +4.4% Industrial Lab 343,966 353,215 9,249 +2.7% PS Admin&Engr., 353,247 0 (353,247) 100% SUBTOTAL: $14,306,682* $ 14,267,962 $ (38,720) ( 0.3%) CAPITAL: Equipment(incl in A&G) $ 120,800 $ 0 $ (120,800) (100%) CIP(not including CSO) 4,308,000 6,558,600 2,250,600 +52.2%** Debt Service 13,557,787 14,044,461 486,674 +3.6% SUBTOTAL: $17,985,787 $ 20,603,061 $ 2,617,274 +14.5% TOTAL: 132,172,469 $34,871,023 $ 2,698,554 +8.4% OVERALL BUDGET The requested Fiscal Year 2007 Budget for the Sewage Fund is $34,871,023, an overall increase of $2,698,554 or+8.4%over the approved FY 2006 Budget. The Operational Budget portion of the budget decreased by $38,720 or-0.3%,while the Capital Budget increased by $2,617,274 or+14.5%."Note:A total of$2,275,000 of the cash funded CEP items-the$6,558,600-will be funded by the Capital Contingency Fund(a restrict asset identified for this specific purpose in the Sewage Fund),bringing the total cash needs for CIP(not including CSO)to$4,283,600 (which is less than FY06 budget). CSO DISCUSSION CSO CIP(ineligible) $ 6,980,000 $ 7,990,000 $1,010,000 + 14.4% CSO CIP(SRF) $ 16,190,000 $ 16,210,000 $ 20,000 + 0.1% CSO related capital expenditures do not show up in the Capital Budget,but rather appear within the 6-year CIP plan. Only the debt portion of CSO shows up in the Capital Budget(both as SRF debt and Revenue Bond debt). The increase in the Capital Budget is the direct result of increasing debt service to pay for the CSO projects in FY 07(predominantly the SRF"ineligible"portion of CSO). The SRF"eligible"portion is paid for through a loan with the State of Michigan,whereas the SRF"ineligible"portion of CSO is funded by the 2003 Revenue Bond issue in the Sewage Fund. There are numerous ways to pay for the"ineligible" portion of CSO,which have recently included the following: 1)SRF funding through the State of Michigan revolving loan program,2)Revenue Bond issues,3)a 0.5 mil property tax, 4)various operating transfers, and 5) cash funding such as spending down the balance in the Sewage Fund. The $7,990,000 requested expenditure in FY07 is the current estimate of the"ineligible"cost of CSO,which is up by$1,010,000 or +14.4%. The"ineligible"costs breakdown in FY07 is as follows:$3,150,000 for design engineering for the next phase&segment,$2,180,000 for sanitary sewer construction,$840,000 for road work,and$1,820,000 is for storm sewer work associated with CSO. 2 �� Fiscal Year 2007 Sewage Fund OPERATIONAL BUDGET: The following is a comparison of the operational budgets for FY 2005, FY 2006, and FY 2007 by general expenditure type: ACTUAL BUDGET BUDGET CHANGE FY 04-05 FY 05-06 FY 06-07 +(_) +(-1 Personnel $3,444,439 $4,075,051 $3,571,864 (503,187) (12.3%) Fringe Benefits 2,417,615 3,055,898 2,975,888 ( 80,010) ( 2.6%) Supplies/Expns/Maint. 6,373,932 7,175,733* 7,720,210 +544,477 +7.6% Total $12,235,986 $14,306,682 $14,267,962 ( 38,720) (0.3%) The Operational Budget decreased by $38,720 or-0.3%. Over the past seven(7)years,this portion of the Budget has averaged annual increases of less than 2.0%per year. This budget year includes a very modest decrease.The modest decrease in the FY07 budget request can be contributed to a number of factors, such as personnel reductions through the use of cost effective automation like SCADA, numerous process changes, as well as optimization of current wastewater treatment processes for both energy and chemical use. It also reflects a continuing effort to control all of the costs which are controllable by the Division(such as energy consumption, chemical usage, and supply purchases, etc...) Fringe benefit rates(which are not controllable by the Division)are driving costs up significantly. Staff reductions(such as"unfunding"vacant positions have assisted in maintaining a modest decrease in total fringe benefit costs(-$80,000,or-2.6%). This proposed budget does not reflect any wage increases that may occur as the result of upcoming negotiations with the Teamster Union,however,it does reflect the current and recently negotiated agreement with the U.A.W.union. It does reflect more closely the actual expenditure history within the Division. This is a low growth budget, one that is committed to maintaining the current programs. CAPITAL BUDGET: The following is a comparison of the capital budgets for FY 2005, FY 2006, and FY 2007 by general expenditure type: ACTUAL BUDGET BUDGET CHANGE % CHANGE FY 04-05 FY 05-06 FY 06-07 +(-) +(_l Equipment $ 81,589 $ 120,800 $ 0 $ ( 120,800) (100%) Capital Projects(w/o CSO)$4,959,500 4,308,000 6,558,600** + 2,250,600 +52.2% Debt $10,767,409 13,557,787 14,044,461 + 486,674 + 3.6% Total $15,808,498 $17,986,587 $20,603,061 + 2,616,474 +14.5% As it can be seen in the table above,the overall Capital Budget(w/o CSO,including only CSO related debt service)has increased by a total of$2,616,474 or+14.5%in the Sewage Fund budget request for FY 07 over the approved FY 06 Budget. The equipment request was eliminated and placed into the regular six-year CIP plan. This portion of the Capital budget decreased by$120,800,or-100%from FY06. The Capital Projects request increased by$2,250,600 or+52.2%from FY 06. "Note:A total of$2,275,000 of the cash funded CIP items-the$6,558,600-will be funded by the Capital Contingency Fund(a restrict asset identified for this specific purpose in the Sewage Fund),bringing the total cash needs for CIP(not including CSO)to$4,283,600(which is less than FY06 budget). The total debt service has increased from$13,557,787 to$14,044,461,an increase of$486,674,representing a 3.6%increase over FY06. This is the cost of debt retirement for both Revenue Bonds and the SRF loans with the State of Michigan. This debt is directly related to paying for CSO work. CSO continues to be the major driving force that increases the need for Sewage Fund revenue. Debt service now accounts for approximately 40%of the total Sewage Fund budget request for FY 07. Equipment requests for the Sewage Fund have fluctuated each of the last six years. The previous two years have been restrained,and include 3 Fiscal Year 2007 Sewage Fund very low equipment funding requests.In FY 07,equipment requests were rolled into the six-year CIP plan. SEWAGE RATES: Sewer rate recommendation is not submitted with the budget request. We are currently developing the base model. Discussion will need to follow relative to the following issues from the Council priority list and how or if they will be integrated into the model. COUNCIL BUDGET PRIORITIES: Last year of Council authority to maintain sewage rate increase at 4%. Implementation of the Low Income Sewer Utility Credit Program which was developed in FY 05. We established lifeline rates for sewer service to assist those families that have income levels below poverty level. Public Service administration worked with Finance to create a proposed Low Income Sewer Utility Credit Program. The program will assist low income City of Lansing sewer users who own their homes the opportunity to claim a credit and receive a refund on a portion of their sewer utility costs(that portion that exceeds 2%of their household income up to a maximum of$60). Approximately 2000 homeowner are estimated to qualify for the program. The estimated financial impact was estimated at approximately$120,000 per year, which would require a rate increase of just less than 0.5%to support. In FY06,many customers took advantage of the program for a total of appoximately$10,000 in sewer credit. a SEWAGE FUND-590 .A . 1 PRIOR&CURRENT YEAR BUDGET& EXPENSES, WITH NEXT FY REQUEST 03/21/2006 � g,s gFY0 iwMIN ;' FY 2006 FY 2006 FY 2006 y a .. COST PRIOR YEAR NET YEAR-DATE 2ND 6 MON TOTAL EST DEPT. FUND CENTER OBJ. PROD. TITLE EXPENSE BUDGET EXPENSES ESTIMATE DEPARTMENT REQUEST (as of 01/06/06) ADMINISTRATION&GENERAL 590 453670 702000 0 SALARIES $1,177.450 $1,334,502 $515,490 $691,000 $1,206,490 $1,052,264 590 453670 706000 0 HOURLY WAGES 742,194 949,879 313,405 426,000 739,405 765,807 590 453670 707000 0 TEMPORARY HELP 26,804 26,808 18,390 13,031 31,421 28,551 590 453670 708000 0 OVERTIME-SALARY 62,027 60,000 44,329 60,000 104,329 80,000 590 453670 709000 0 OVERTIME-HOURLY 73,185 60,000 41,976 55,000 96,976 80,000 590 453670 711000 0 SICK LEAVE 33,026 42,156 18,156 22,500 40,656 33,626 590 453670 712000 0 LONGEVITY 26,800 36,000 22,800 0 22,800 25,800 590 453670 713000 0 VACATION PAY 65,775 83,204 32,389 42,000 74,389 66,367 590 453670 715000 0 FRINGE BENEFITS 1,376,644 1,794,666 0 , "69_, 1,437,697 1,803,527 590 453670 719000 0 HOLIDAY PAY 39,142 52,141 15,754 25,000 40,754 41,590 590 453670 741000 0 MISC&OPERATING 54,774 68,900 19,856 30,000 49,856 67,900 590 453670 743700 0 ADMIN.&ENG.SERVICES 0 0 0 0 0 1,104,900 590 453670 741600 0 ADMIN.CHARGES 1,033,993 1,033,993 258,844 775,149 1,033,993 346,651 590 453670 741700 0 .CLAIMS&JUDGEMENTS 0 0 0 0 0 0 590 453670 741830 0 Bad Debt Expenses 0 0 0 0 0 0 590 453670 742000 0 SUPPLIES 68,839 73,440 25,026 36,000 61,026 74,909 590 453670 742200 0 CHEMICALS 384,498 497,985 209,965 225,000 434,965 403,000 590 453670 742201 0 CHEMJ LAB SUPPLIES 22,414 33,032 7,924 23,000 30,924 28,000 590 453670 743000 0 CONTRACTUAL SERV. 64,907 463,535 34,093 429,442 463,535 454,600 590 453670 743050 0 TEMP HELP-CONTRACTUAL 0 1,000 0 0 0 1,000 590 453670 743100 0 COLLECTION FEES 1,126,856 1,130,000 369,489 693,000 1,062,489 1,200,000 590 453670 744000 0 UTILITIES 997,802 1.110,000 294,205 696,000 990,205 1,075,000 590 453670 744501 0 LAND APPLICATION 583,980 646,500 174,287 472,000 646,287 647,000 590 453670 745200 0 EQUIPMENT RENTAL 40 1,000 0 600 600 1,000 590 453670 745230 0 EQUIP.RENT.(TERP) 106,500 0 0 0 0 108,000 590 453670 746100 0 BUILDING MAINTENANCE 29,468 173,775 20,304 153,000 173,304 95,000 590 453670 746104 0 CAPITAL MAINTENANCE 64,159 452,920 71,020 381,900 452,920 153,000 590 453670 746200 0 REPAIR&MAINT. 543,434 633,104 178,451 385,000 563,451 563,300 590 453670 747100 0 CONFERENCES 17,107 26,400 2,912 7,500 10,412 26,400 590 453670 748000 0 INSURANCE&BONDS 203,680 275,000 191,523 20,000 211,523 200,000 590 453670 977000 0 EQUIPMENT 18,252 105,000 0 105,000 105,000 0 590 453670 977008 0 EQUIP REPLACEMENT 24,352 100,616 7,616 90,000 97,616 0 590 453670 977101 0 EQUIP UNCAPITALIZED 0 4,740 4,740 0 4,740 0 590 453670 977108 0 EQUIP REPLACE UNCAP 32,988 9,800 0 9,800 9,800 0 TOTAL $9,001,090 $11,280,0961 $2,892,944 $7,304,619 $10,197,563 $10,427,191 SEWAGE FUND - 590 PRIOR & CURRENT YEAR BUDGET & EXPENSES, WITH NEXT FY REQUEST 03/21/z006 � a FY 2006 FY 2006 COST FY 2006 r " P �u PRIOR YEAR NET YEAR-DATE 2ND 6 MON TOTAL EST DEPT. FUND CENTER OBJ. PROD. TITLE EXPENSE BUDGET EXPENSES ESTIMATE DEPARTMENT REQUEST CAPITAL IMPROVEMENTS (as of 01/06/06) 590 933610 702000 20137 RIVERSEDGE PS SEWER REHAB $0 $30,000 $0 $30,000 $30,000 $0 933610 743000 20136 TECUMSEH PS 1/I $149,649 $38,529 $0 $38,529 $38,529 $0 590 933610 743000 20144 SYCAMORE/LINDBERGH 1/1 7,608 39,045 4,079 34,966 39,045 0 590 933610 743000 20145 CAPACITY SSO STUDY 335,068 3,529,556 136,677 3,392,879 3,529,556 1,000,000 590 933610 746105 20154 NORTH PLANT IMPROVEMENTS 5,775 30,506 0 30,506 30,506 0 590 933610 973000 20100 SANITARY SEWERS-CITY SHARE 42,458 1,393,161 7,490 1,385,671 1,393,161 530,000 590 933610 973000 20106 SEWERS(I/1)-Misc CSO 261,786 279,671 259 279,412 279,671 250,000 590 933610 973000 20108 SEWERS-DELTA SEWER 0 20,000 0 20,000 20,000 5,000 590 933610 973000 20114 SEWERS-DELHI SEWER 0 20,000 0 20,000 20,000 5,000 590 933610 973000 20125 1&1 PUBLIC LAND 0 0 0 0 0 0 590 933610 973000 20136 TECUMSEH RIVER PS-1/1 18,578 180,088 48 180,040 180,088 0 590 933610 973000 20137 RIVERSEDGE PS SEWER REHAB 131,237 281,637 0 281,637 281,637 0 590 933610 973000 20147 MANHOLE CASTING REPLACE 7,059 17 0 17 17 0 590 933610 973000 20148 PUMP STA MAJOR MAINT 0 204,271 0 204,271 204,271 200,000 590 933610 973000 20149 PUMP STATION ALAIEDON TWP 0 58,920 0 58,920 58,920 0 590 933610 973000 12145 WEST SIDE INTER-PHASE IV 58,971 38,855 15,316 23,539 38,855 0 590 933610 973000 10145 WEST SIDE INTERCEPTOR 0 280,000 0 280,000 280,000 55,000 590 933610 973002 20106 SEWERS 1&1 0 49,747 0 49,747 49,747 590 933610 975000 20130 FINAL TANK REPLACEMENT 0 51 0 51 51 590 933610 975000 20131 NORTH PLANT IMPROVEMENT 4,476 2,427 0 2,427 2,427 0 590 933610 975000 20132 SCADA SYSTEM 156,559 307,289 59,511 247,778 307,289 0 590 933610 975000 20138 STORAGE BUILDING/SLUDGE 0 6,829 0 6,829 6,829 0 590 933610 975000 43952 SolidsHandling Modifications 0 400,000 0 400,000 400,000 0 590 933610 974100 43953 WW Plant Drive Resurface 231,290 68,710 1,018 67,692 68,710 0 590 933610 975000 20139 TERT. BUILDING REPAIRS 9,274 3,447,050 (600) 3,447,050 3,446,450 0 590 933610 975000 20140 SCOTT PARK PS GRATING 0 1,447 0 1,447 1,447 0 590 933610 975000 20141 HILLIARD HOLMES 0 62,500 0 62,500 62,500 0 N N 1 r III SEWAGE FUND -590 4 PRIOR & CURRENT YEAR BUDGET& EXPENSES, WITH NEXT FY REQUEST 03/21/2006 IFY 2006 FY 2006 FY 2006 =REQUEST COST PRIOR YEAR NET YEAR-DATE 2ND 6 MON TOTAL ESTFUND CENTER OBJ. PROD. TITLE EXPENSE BUDGET EXPENSETMENT (as of 01/06/06) 590 933610 975000 20143 BELT FILTER PRESS 17,036 1,739,978 0 1,739,978 1,739,978 525,000 590 933610 975000 20146 ELEVATOR UPGRADES 0 50,000 0 50,000 50,000 0 590 933610 975000 20150 BAR SCREEN IMPROVEMENTS 0 705,000 0 705,000 705,000 1,750,000 590 933610 973000 20151 BUTLER STREET CSO 0 355,000 0 355,000 355,000 0 590 933610 743902 20152 SSO 8,1/1 PROJECT STUDY 0 500,000 0 500,000 500,000 0 590 933610 975000 20153 GRIT HANDLING IMPROVE 0 850.000 0 850,000 850,000 0 590 933610 973000 43970 SSO/SYSTEM 1/1 IMPROVE 218,517 946,483 3,031 943,452 946,483 800,000 590 933610 743000 43969 POTTER PARK 1/1 INVESTIG 19,765 40,235 7,387 32,848 40,235 0 590 933610 977008 43954 Tech Equip Replace Proj, 0 79,000 0 79,000 79,000 0 590 933610 977010 43934 WIDE AREA NETWORK(WAN) 30,881 24,619 0 24,619 24,619 0 590 933610 973000 13053 POTTER PARK 1/1 REMOVAL 0 310,000 0 310,000 310,000 0 590 933610 743000 13055 CENTRAL INTERCEPTOR ENGINEERING 100,000 0 100.000 100,000 0 590 933610 743000 13056 WESTSIDE INTERCEPTOR STUDY 25,000 0 25,000 25,000 0 590 933610 973000 20144 SYCAMORE/LINDBERGH 1/1 466 (466) (466) 0 (466) 0 590 933610 XXXXXX XXXXX HEATED VEHICLE STOR. 0 $0 $0 $0 0 13,600 590 933610 XXXXXX XXX)OC PIPING REPLACEMENT PROJ 0 $875,000 590 933610 XXXXXX XXXXX FLOW METER INSTALL. 0 $875 590 933610 XXXXXX XXXXX ROOF REPLACEMENT PROJ 35 ,000 0 $ 0,000 SUB-TOTAL 1,706,453 16,495,155 233,750 $16,260,805 16,494,555 6,558,600 590 966000 991592 0 OPERATING TRANS 592 FUND $0 $0 $0 $0 0 0 SEWAGE FUND TOTAL 1,706,453 $16,495,155 $233,750 $16,260,805 $16,494,555 $6,558,600 GRAND TOTAL $24,791,4371 $45,549,917 $3,203,541 $40,265,807 $43,469,348 $34,871,023 SEWAGE FUND -590 z }_ PRIOR & CURRENT YEAR BUDGET& EXPENSES, WITH NEXT FY REQUEST 03i21i2006 FY 2�- 2ND FY 2006 COST PRIOR YEAR NET YEAR- MC TOTAL EST DEPT. FUND CENTER OBJ. PROD. TITLE EXPENSE BUDGET EXPENSES ESTIMATE DEPARTMENT REQUEST PUMP STATIONS (as of 01/06/06) 590 453671 702000 0 SALARY $50,456 $55,892 $25.974 $29,500 $55,474 $97,141 590 453671 706000 0 HOURLY WAGES 215,094 226,114 92,690 139,000 231,690 191,629 590 453671 708000 0 OVERTIME-SALARY 2,036 3,600 704 2,100 2,804 4,000 590 453671 709000 0 OVERTIME-HOURLY 6,672 16,500 4,355 8,000 12,355 20,000 590 453671 711000 0 SICK LEAVE 11,660 8,025 4,011 4,000 8,011 6,660 590 453671 712000 0 LONGEVITY 8,800 9,600 8,400 0 8,400 8,307 590 453671 713000 0 VACATION PAY 21,247 20,816 10,017 9,200 19,217 17,275 590 453671 715000 0 FRINGE BENEFITS 201,873 255,832 0 nw'.., y t 225,833 297,016 590 453671 719000 0 HOLIDAY PAY 11,530 11,286 3,876 7,000 10,876 9,366 590 453671 741000 0 MISC&OPERATING 37,961 48,700 14,667 31,000 45,667 48,700 590 453671 744000 0 UTILITIES 285,263 324,000 78,420 230.000 308,420 318,000 590 453671 745200 0 EQUIPMENT RENTAL 195 1,000 30 350 380 1,000 590 453671 746104 0 CAPITAL MAINTENANCE 81,283 184,770 49,770 130,000 179,770 90,000 590 453671 746200 0 EQUIP.REPAIR&MAINT. 90,151 110,007 55,689 48,000 103,689 108,000 590 453671 977000 0 EQUIPMENT 0 13,500 0 13,500 13,500 0 590 453671 977008 0 EQUIP REPLACEMENT 5,997 0 0 0 0 0 590 453671 977101 0 EQUIP UNCAPITALIZED 0 0 0 0 0 0 590 453671 977108 0 EQUIP REPLACE UNCAP 0 5,000 0 0 0 0 TOTAL $1,030,218 $1,294,642 $348,603 $877,483 $1,226,086 $1,217,094 TV GROUT/SEWER REPAIR 590 453672 704000 0 SALARY& WAGES $34,248 $43,500 $15,84.7 20,000 $35,847 $43,600 590 453672 707000 0 TEMPORARY HELP 0 0 0 0 0 p 590 453672 709000 0 OVERTIME-HOURLY 0 0 0 0 0 0 590 453672 741000 0 MISC.OPERATING 1,000 1,000 242 500 742 5,000 590 453672 745200 0 EQUIPMENT RENTAL 50,832 55,000 14,576 35,000 49,576 55,000 590 453672 977000 0 EQUIPMENT 0 0 0 0 p p 590 453672 977101 0 EQUIP UNCAPITALIZED 01 0 0 0 01 p TOTAL $86,080 $99,500 $31,665 $55,510 $86,1651 $103,600 N i '.i..� j SEWAGE FUND - 590 �, . PRIOR & CURRENT YEAR BUDGET & EXPENSES, WITH NEXT FY REQUEST 03/21/2006 COSTy w a f R < F-FY 2006 FY 2006 FY 2006 �' PRIOR YEAR NET YEAR-DATE 2ND 6 MON TOTAL EST DEPT. FUND CENTER OBJ. PROJ. TITLE EXPENSE BUDGET EXPENSES ESTIMATE DEPARTMENT REQUEST SANITARY SEWER CLEANING (as of 01/06/06) 590 453673 704000 0 SALARY& WAGES $238,673 $331,700 $126,804 130,000 $256,804 $337,500 590 453673 707000 0 TEMPORARY HELP 402 800 22 0 22 0 590 453673 708000 0 OVERTIME-SALARY 673 900 184 500 684 900 590 453673 709000 0 OVERTIME-HOURLY 822 1;400 515 800 1,315 1,100 590 453673 742200 0 CHEMICALS 3,700 3,700 135 3,500 3,635 3,800 590 453673 745200 0 EQUIPMENT RENTAL 235,221 267,000 75,404 205,000 280,404 295,000 TOTAL $479,491 $605,500 $203,064 $339,800 $542,864 $638,300 SANITARY SEWER REPAIRS 590 453674 704000 0 SALARY& WAGES $114,409 $150,800 $52.733 $70,000 $122,733 $151,300 590 453674 707000 0 TEMPORARY HELP 5,624 15,700 3,549 0 3,549 0 590 453674 708000 0 OVERTIME-SALARIES 2,314 4,400 (506) 3,000 2,494 3,900 590 453674 709000 0 OVERTIME-HOURLY 2,339 5,000 (330) 2,700 2,370 4,200 590 453674 741000 0 MISC.&OPERATING 45,803 70,000 19,032 25,000 44,032 70,000 590 453674 745200 0 EQUIPMENT RENTAL 97,746 145,000 29,016 70,000 99,016 146,600 TOTAL $268,235 $390,900 $103,494 $170,700 $274,194 $376,000 SANITARY SEWER INSPECTIONS 590 453675 704000 0 SALARY& WAGES $20,522 $30,300 $24,720 $11,000 $35,720 $30,400 590 453675 745200 0 EQUIPMENT RENTAL 7,656 10,700 1,971 6,000 7,971 10,700 TOTAL $28,178 $41,000 $26,691 $17,000 $43,691 $41,100 SANITARY SEWER COMPLAINTS 590 453676 704000 0 SALARY& WAGES $39,183 $46,000 $18,585 $22,000 $40,585 $46,200 590 453676 708000 0 OVERTIME-SALARIES 10,817 20,200 2,568 5.000 7,568 19,500 590 453676 709000 0 OVERTIME-HOURLY 24,803 20,200 8,032 12,000 20,032 23,500 590 453676 745200 0 EQUIPMENT RENTAL 15,256 16.500 3,797 12,200 15,- 16,700 TOTAL $90,059 $102,900 $32,982 $51,200 $84,1821 $105,900 N Ln SEWAGE FUND - 590 - M1 PRIOR & CURRENT YEAR BUDGET & EXPENSES, WITH NEXT FY REQUEST 03/21/2006 FY 2006 FY 2006 6COST PRIOR YEAR NET YEAR-DATE 2ND 6 MONTFY200 OTEST DEPT. FUND CENTER OBJ. PROD. TITLE EXPENSE BUDGET EXPENSES ESTIMATEPARTMENT REQUEST (as of 01/06/06) TAPS AND WYES 590 453678 704000 0 SALARY& WAGES $1,803 $2,800 $950 $1,000 $1,950 $2,800 590 453678 707000 0 TEMPORARY HELP 201 600 78 0 78 0 590 453678 741000 0 MISC.&OPERATING 1,761 4,000 0 900 900 4,000 590 453678 745200 0 EQUIPMENT RENTAL 1,250 1,500 256 1,2061 1,456 1,700 TOTAL $5,015 $8,900 $1,284 $3,100 $4,384 $8,500 TOTAL SANITARY SEWERS $1,714,028 $2,174,316 $459,883 $1,033,350 $1,493,233 $2,270,462 INDUSTRIAL LAB 590 453679 702000 0 SALARIES $171,422 $178,688 $83,648 $92,000 $175,648 $163,320 590 453679 708000 0 OVERTIME-SALARY 2,283 3,500 0 1,800 1,800 3,500 590 453679 715000 0 FRINGE BENEFITS 104,239 114.778 0 N 1 ) 111,739 139,545 590 453679 741000 0 MISC.OPERATING 12,261 19,300 2,242 11,600 13,842 21,150 590 453679 742200 0 CHEMICALS 92 2,500 1,037 850 1,887 2,500 590 453679 745200 0 EQUIPMENT RENTAL 0 500 0 0 0 500 590 453679 746000 0 REPAIR&MAINT. 5,849 18,600 2,163 11,500 13,663 18,600 590 453679 747200 0 EDUCATION 1,032 4,100 49 2,200 2,249 4,100 590 453679 977005 0 LAB EQUIPMENT 0 0 0 0 0 0 590 453679 977006 0 FIELD EQUIPMENT 0 8,500 0 8,500 8,500 0 590 453679 977101 0 EQUIP UNCAPITALIZED 0 0 0 0 0 0 TOTAL $297,178 $350,466 $89,139 $240,189 $329,328 $353,215 DEBT SERVICE 590 453680 969001 0 RETURN ON EQUITY $300,000 $300,000 $0 $300,000 $300,000 $300,000 590 453680 981000 0 PRINCIPAL 8,085,000 8,740,000 0 8,700,000 8,700,000 9,365,000 590 453680 982000 0 INTEREST 2,382,409 4,517,787 ,_ "� � 9, ,`x 4,349,987 4,379,461 TOTAL $10,767,409 $13,557,787 ($893,013) $14,243,000 $13,349,987 $14,044,461 N SEWAGE FUND - 590 PRIOR & CURRENT YEAR BUDGET& EXPENSES, WITH NEXT FY REQUEST 03/21/2006 r, FY 2006 �2N!n 2006 FY 2006 COST PRIOR YEAR NET YEAR-DATE 6 MON TOTAL EST DEPT. FUND CENTER OBJ. PROD. TITLE EXPENSE BUDGET EXPENSES ESTIMATE DEPARTMENT REQUEST (as of 01/06/06) PUBLIC SERVICE ADMINISTRATION & ENGINEERING 590 453603 702000 0 SALARIES&LONGEVITY $135,823 $138,841 $64,856 $73,000 $137,856 $0 590 453603 708000 0 OVERTIME-SALARY 1,180 7,200 42 2,000 2,042 0 590 453603 715000 0 FRINGE BENEFITS 82,895 92,006 0 , . :`�. wg 0 ' 86,808 0 590 453603 741000 0 MISC&OPERATING 5,726 15,966 3,923 12,000 15,923 0 590 453603 743000 0 CONTRACTURAL SERVICES 44,762 127,042 1,589 125,453 127,042 0 590 453603 745200 0 EQUIPMENT RENTAL 0 1,100 0 600 600 0 590 453603 747100 0 CONFERENCES 4,675 15,300 1,825 6,500 8,325 0 590 453603 977000 0 EQUIPMENT 0 0 0 0 0 0 590 453603 977101 0 EQUIP UNCAPITALIZED 0 0 0 0 0 0 DIVISION TOTALS: $275,061 $397,455 $72,235 $306,361 $378,596 $0 O&M ADMINISTRATION 590 453611 704000 0 SALARY& WAGES 63,000 $73,200 $23,761 $35,000 58,761 69,900 590 453611 708000 0 SALARY OVERTIME 0 $2,800 $0 $1,000 1,000 2,800 590 453611 711000 0 SICK LEAVE 0 0 0 0 0 34,560 590 453611 712000 0 LONGEVITY 0 0 0 0 0 20,291 590 453611 713000 0 VACATION PAY 0 0 0 0 0 53,222 590 453611 715000 0 FRINGE BENEFITS 651,964 798,616 0 347,100 735,800 590 453611 719000 0 HOLIDAY PAY 0 0 0 0 0 30,989 590 453611 741000 0 MISC&OPERATING 4,819 7,200 3,592 3,600 7,192 7,400 590 453611 744000 0 UTILITIES 6,089 10,600 5,259 5,300 10,559 8,800 590 453611 745100 0 O&M BUILDING RENTAL 25,163 25,100 25,082 0 25,082 25,000 590 453611 746100 0 BUILDING MAINTENANCE 5,935 8,100 4,009 4,050 8,059 8,300 TOTAL $756,9701 $925,6161 $61,7031 $396,0501 $457,7531 $997,062 N �I Sewage Fund Budget FY 2007 CIP Personnel 18.8% 18.8% Supplies/Expenses 22.1% Debt Service Equipment 40.3% p 0.0% i Sewage Fund Budget FY 2007 CSO Separated CSO CIP Cash $250,000 0.7% CSO Debt Supplies/Expenses $7,640,709 $7,720,210 21 .9% 22.1 % Y P Personnel ' ' Non-CSO CIP $6,547,752 $6,308,600 18.8% t �` 18.1 Non-CSO Debt $6,403,752 18.4% ro l City of Lansing DEPARTMENTAL BUDGET SUMMARY DEPARTMENT: PUBLIC SERVICE/WASTEWATER DIV./SEWAGE FUND FY 2007 FY 2007 FY05 FY 06 FY 06 FY O6 FY O6 FY 2007 FY 2007 NET 1ST 6 MOS 2ND 6 MOS TOTAL EST DEPARTMENT MAYOR'S ACTUAL BUDGET ACTUAL ESTIMATE DEPARTMENT REQUEST RECOMMENDED Personnel 3,444,439 4,075,052 1,698,774 2,016,131 3,614.905 3,671;864 3,571,864 Supplies/Expenses 6,373,932 8,118,869 2,251,674 5,309,894 7,561,568 7,720,210 7,720,210 Equipment 81,589 247.156 12,356 226,800 239,156 0 0 Debt Service 10,767,409 13,567,787 -893,013 14,243,000 13,349,987 14,044.461 14,044,461 CIP 1,706,463 16.495.155 233,750 16,260,805 16,494,555 6,558,600 6,656,600 Subtotal 22,373,822 42,494,019 3,203,541 38,056,630 41,260,171 31,895,134 31,895,134 Fringe Benefits 2,417,615 3,065,898 01 2,209,177 2,209,177 2,975,888 2,975,888 Total 24,791,437 45,549,917 3,203,541 40,265,807 43,469,348 34,871,023 34,871,023 New Programs: None BUDGET FY 2006-2007 CITY OF LANSING DEPARTMENT OF PUBLIC SERVICE OPERATIONS AND MAINTENANCE DIVISION GENERAL FUND James J. Campfield gyp', City of Lansing BE-0 p.1 Department: P.S.\O&M Division—GF Departmental Organization FY 2007 Description: (Attach organization chart) The Operations &Maintenance Division is a 135 full-time persons operation; 12 seasonal employees are utilized during the summer for mowing, sewer maintenance activities and compost collection. The Operations and Maintenance Division is located at 601 E. South St. This Division is responsible for the maintenance and repair of all City streets, sidewalks, curb and gutters, sewers,bridges, and pedestrian overpasses. The Superintendent is responsible for the programming of major maintenance activities. These activities are coordinated with the City and Transportation Engineers through the Director. All winter snow and ice-removal for City streets are performed by this Division. Department vehicles are maintained by.this Division's Service Garage staff of 17 workers. This Division also contains the Solid Waste Collection Operations,which consists of 27 full-time and 6 seasonal employees. The employees are funded by the Garage &Rubbish Collection Fund and the Recycling Fund. Act 51 is State money from the Vehicle Highway Fund provided to the City for maintenance,improvement, construction,reconstruction, acquisition and extension of major and local streets and an allocation for an annual trunk line maintenance contract. The State Highway Department divides streets into three categories and funding is pro-rate according to the street mileage in these categories,plus the City's population. Trunkline - The streets owned and built by the State. The City has a contract with the State to maintain these lines in the City limits (33 miles). Major Streets.- Those streets of the greatest importance to the municipality. 105.6 miles of streets in Lansing are designated "Major Streets". Local Streets- All streets (mainly residential streets)in the City that are not designated as a Trunkline or Major street. Lansing has 304 miles of Local Streets. All street work done is on a priority basis—trunklines must be serviced first,major streets must be serviced second, and local streets are serviced last. k3 , 1 PUBLIC SERVIC., J)EPARTMENT CITY OF LAN INGBE-1 DEPT.P.S. DIV.O&M General Fund EXPENDITURES BY ACCOUNT FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget .Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate DIAMOND REO 101 453610 742000 0 Supplies 5,000 0 0 4,200 4,200 0 500 500 $500 101 453610 743000 0 Professional Services 0 29,735 0 0 29,735 0 0 0 $0 101 453610 744000 0 Utilities 50,000 81,220 81,220 46,670 46,670 13,057 45,000 58,057 $80,000 101 453610 746200 0 Equipment Maintenance 2.000 0 Q 41,010 41,010 _Q 1.44 1.500 $�QQ Sub Total $57,000 $110,955 $81,220 $91,880 $121.615 $13,057 $47,000 $60,057 $81,000 ADMINISTRATION 101 453611 704000 0 Salaries&Wages 52,600 52,600 50,524 52,600 52,600 25,413 28,500 53,913 $55,900 101 453611 708000 0 Salary Overtime 0 0 0 0 0 0 0 0 $0 101 453611 711000 0 Sick Leave 153,500 153,500 120,205 153,500 153,500 63,381 58,500 121,881 $13,395 101 453611 712000 0 Longevity 95,600 92,200 56,310 95,600 95,600 50,370 0 50,370 $8,700 101 453611 713000 0 Vacation 234,800 234,800 216,878 234,800 234,800 106,971 108,000 214,971 $20,628 101 453611 715000 0 Fringe Benefits 0 0 0 345,439 345,439 7,267 436,314 443,581 $111,043 101 453611 719000 0 Holiday Pay 130,000 133,300 133,241 130,000 130,000 57,727 73,500 131,227 $12,011 101 453611 741000 0 Miscellaneous Operating Expenses 1,700 1,700 1.148 1,428 1,428 (2,735) 21,929 19,194 $1,800 101 453611 741830 0 Bad Debt 0 0 0 15,000 15,000 0 0 0 $0 101 453611 743050 0 Temporary Help-Contractual 0 0 0 0 0 0 0 0 $0 101 453611 744000 0 Utilities 26,100 7,250 7,097 26,327 26,327 (36,396) 128,632 92,236 $17.200 101 453611 745100 0 Building Rental 29,500 29,500 29,367 27,535 27,535 29,272 37,900 67,172 $29,200 101 453611 746100 0 Building Maintenance 4,000 12,171 8,931 3,360 5,335 (5,239) 31,804 26,565 $5,200 101 453611 745230 0 TERP 0 37,900 37,900 0 0 0 0 0 $13,400 101 453611 977101 0 Equipment<$5,000 19,800 Q Q 19,800 10.$2 Q Q Q VQ Sub Total $747,600 $754,921 $661,600 $1,105,389 $1,107,364 $296,031 $925,079 $1,221,110 $288,478 Sidewalk Winter Maintenance 101 453612 704000 0 Salaries and Wages 0 0 0 0 0 0 0 0 $49,280 101 453612 708000 0 Overtime-Salary 0 0 0 0 0 0 0 0 $4,602 101 453612 709000 0 Overtime-Hourly 0 0 0 0 0 0 0 0 $17,904 101 453612 715000 0 Fringe Benefits 0 0 0 0 0 0 0 0 $71,262 101 453612 742500 0 Materials 0 0 0 0 0 0 0 0 $795 101 453612 745200 0 Equipment Rental Q Q Q Q Q Q Q 0 $81,630 Sub Total $0 $0 $0 $0 $0 $0 $0 $0 $225,494 =172000 02:44:55 PM PUBLIC SERVIC DEPARTMENT DEPT.P.S. DIV.O&M General Fund EXPENDITURES BY ACCOUNT FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate SIDEWALKS CITY PROPERTY 101 453613 711000 0 Sick Leave 0 100 11.4 0 0 0 0 0 0 101 453613 746000 0 Repair&Maintenance 14,000 14000 13501 11,761 11761 2410 0 2,410 12000 101 453613 977000 0 Equipment Q 0 Q $Q Q 0 0 Q $7,000 Sub Total $0 $100 $11 $0 $0 $0 $0 $0 $19,000 FLOOD CONTROL 101 453614 704000 0 Salaries&Wages 18,700 18,700 7,328 18,700 18,700 5,720 18,300 24,020 $18,600 101 453614 715000 0 Fringe Benefits 0 0 0 12,879 12,879 2,685 15,931 18,616 $18,669 101 453614 742500 0 Materials 700 700 0 588 588 0 700 700 $700 101 453614 744000 0 Utilities 16,500 16,500 13,461 15,401 15,401 2,555 11,500 14,055 $14,000 101 453614 745200 0 Equipment Rental 5,700 5,700 4,221 5,320 5,320 773 5,420 6,193 $4,500 101 453614 746200 0 Equipment Maintenance 3,000 3,000 111 2,800 2,800 0 500 500 $3,000 101 453614 977000 0 Equipment Q Q Q Q Q Q 0 Q IQ Sub Total $44,600 $44,600 $25,122 $55,688 $55,688 $11,733 $52,351 $64,084 $59,469 STORM SEWER MAINTENANCE 101 453615 704000 0 Salaries&Wages 131,800 130,000 94,506 126,000 126,000 42.239 60,000 102,239 $177,905 101 453615 707000 0 Temporary Help 4,400 5,900 5,892 4,400 4,400 5,060 500 5,560 $0 101 453615 708000 0 Overtime-Salary 0 0 0 0 0 0 0 0 $0 101 453615 715000 0 Fringe Benefits 0 0 0 90,771 90,771 18,315 63,090 81,405 $178,563 101 453615 742000 0 Operating Supplies 28,000 27,600 24,674 23,522 23,522 8,663 18,950 27,613 $30,000 101 453615 743000 0 Professional Services 0 0 0 0 0 0 37,200 37,200 $0 101 453615 745200 0 Equipment Rental 74,100 74,500 74,482 74,000 74,000 37,794 0 37,794 $80,000 101 453615 746000 0 City Share of Storm 0 0 0 0 0 0 0 0 $225,000 101 453615 977000 0 Equipment Q Q Q Q Q Q Q 0 IQ Sub Total $238,300 $238,000 $199,554 $318,693 $318,693 $112,071 $179,740 $291,811 $691,468 ALLEYS SNOW REMOVAL 101 453617 704000 0 Salaries&Wages 0 0 0 3,000 3,000 178 2,800 2,978 $2,900 101 453617 704100 0 Salaries&Wages/OT 3,000 3,000 557 0 0 0 0 0 $0 101 453617 715000 0 Fringe Benefits 0 0 0 2,066 2,066 0 2,170 2,170 $2,911 101 453617 745200 0 Equipment Rental 2.000 2.000 1.203 1= 1.680 0 2.000 I= $2,000 Sub Total $5,000 $5,000 $1,760 $6,746 $6,746 $178 $6,970 $7,148 $7,811 03/17/2006 02:45:22 PM PUBLIC SERVI( DEPARTMENT ITY NS N DEPT.P.S. DIV.O&M General Fund E-1 EXPENDITURES BY ACCOUNT FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Bud et Bud et Pyrenses Expenses Estimate ALLEY MAINTENANCE 101 453618 704000 0 Salaries&Wages 10,300 10,300 5,668 10,300 10,300 3,870 7,900 11,770 $9,900 101 453618 715000 0 Fringe Benefits 0 0 0 7,094 7,094 2,240 6,882 9,122 $9,937 101 453618 742500 0 Materials 2,000 1,800 1,177 1,680 1,680 0 2,000 2,000 $2,000 101 453618 745200 0 Equipment Rental 4.000 4,200 4.189 I= 3.360 2.197 2.100 4.297 $4,500 Sub Total $16,300 $16,300 $11,034 $22,434 $22,434 $8,307 $18,882 $27,189 $26,337 AURELIUS ROAD LANDFILL 101 453619 743000 0 Professional Services 0 0 0 0 0 0 0 0 $21,000 101 453619 744000 0 Aurelius Pump Utilities 1,500 1,200 588 1,400 1,400 163 900 1,063 $1,500 101 453619 746000 0 Repair&Maintenance 3,000 3,300 3,255 2,520 2,520 3,448 0 3,448 $3.000 101 453619 746200 0 Equipment Repair&Maintenance 1.500 4QQ 1.260 1.260 Q 1.150 1.150 $ QQ Sub Total $6,000 $4,900 $4,159 $5,180 $5,180 $3,611 $2,050 $5,661 $26,000 MISCELLANEOUS TRASH PICKUP 101 453620 704000 0 Salaries&Wages 0 300 256.73 0 0 589 0 589 $39,200 101 453620 704100 0 Salaries&Wages-ACT51 53,200 53,200 38,920 53,200 53,200 16,226 33,500 49,726 $0 101 453620 707000 0 Temporary Help 2,900 2,900 0 2,900 2,900 0 2,900 2,900 $3,000 101 453620 715000 0 Fringe Benefits 0 0 0 36,639 36,639 4,799 35,327 40,126 $40,128 101 453620 742000 0 Operating Supplies 500 500 0 420 420 0 500 500 $500 101 453620 744500 0 Landfill Fees 8,500 6,280 6,163 7,141 7,141 2,467 3,500 5,967 $6,500 101 453620 745200 0 Equipment Rental 22,100 15,200 15,123 18,565 18,565 3,361 7,200 10,561 $17,000 101 453620 859001. 0 Low Income Refuse Subsidy 40,000 40.000 37,200 40,000 40,000 Q 30,000 30,000 $40,000 Sub Total $127,200 $118,380 $97,663 $158,865 $158,865 $27,442 $112,927 $140,369 $146,328 03/17/2008 02:45:42 PM PUBLIC SERVIC J)EPARTMENT OF NSING BE-1 DEPT.P.S. DIV.O&M General Fund EXPENDITURES 8Y ACCOUNT FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate COMMON GROUND MUSIC FESTIVAL 101 453651 704000 0 Salaries&Wages 0 0 0 1,500 1,500 57 1,443 1,500 $1,500 101 453651 706000 0 Hourly Wages 1,500 1,500 1,438 1,500 1,500 5,127 0 5,127 $0 101 453651 715000 0 Fringe Benefits 0 0 0 2,066 2,066 3,652 1,484 5,136 $1,506 101 453651 741000 0 Miscellaneous Operating Expenses 500 500 0 420 420 420 0 420 $500 101 453651 742500 0 Materials 500 500 386 420 420 84 336 420 $500 101 453651 745200 0 Equipment Rental 75,500 75.500 75.078 75.500 75.500 72,340 3.160 75.500 $75,500 Sub Total $78,000 $78,000 $76,902 $81,406 $81,406 $81,680 $6,423 $88,103 $79,506 General Fund Total $1,320,000 $1,371,156 $1,159,025 $1,846,281 $1,877,991 $554,110 $1,351,422 $1,905,532 $1,425,396 03/17/2006 02:45:54 PM BUDGET FY 2006-2007 CITY OF LANSING DEPARTMENT OF PUBLIC SERVICE OPERATIONS AND MAINTENANCE DIVISION ACT 51 MAJOR STREETS James J. Campfield City of Lansing BE-O p.1 Department: P.S.\O&M Division—Act 51 Departmental Organization FY 2007 Description: (attach organization chart) The Operations &Maintenance Division Act 51 Fund provides funding for 58 Full-time persons, 6 seasonal employees are utilized during the summer for mowing and street maintenance. This Division is responsible for the maintenance and repair of all City infrastructures, which includes streets, sidewalks, curb &gutter;bridges and pedestrian overpasses. Department vehicles are maintained by this Division's Service Garage. The Superintendent is.responsible for the programming of major maintenance activities. These activities are coordinated with the City and Transportation Engineers through the Director. All winter snow and ice removal for City streets.are performed by this Division. Act 51 is State money from the Vehicle Highway Fund provided to the City for maintenance, improvement, construction,reconstruction, acquisition and extension of major and local streets and an allocation for an annual trunk line maintenance contract. The State Highway Department divides streets into three categories and funding is pro-rate according to the street mileage in these categories,plus the City's population.' Trunkline- The streets owned and built by the State. The City has a contract with the State to maintain those lines in the City limits (33 miles). Major Streets- Those streets of the greatest importance to the municipality. 105.6 miles of streets in Lansing are designated "Major Streets". Local Streets - All streets (mainly residential streets)in the City that are not designated as a Trunkline or Major street. Lansing has 304 miles of Local Streets. All street work done is on a priority basis—trnnklines must be serviced first,major streets must be serviced second, and local streets are serviced last. PUBLIC SERVICE DEPARTMENT, WORKING CAPITAL FORECAST ACT51 MAJOR STREETS FY2007 .,lOR STREETS 2005 2006 2007 ACTUAL ESTIMATE BUDGET REVENUE SOURCE ACT 51 (Gas&Weight) $6,577,469 $6,473,174 $6,408,443 Special Authorizations $0 $80,500 $0 Trunklines $794,489 $622,900 $622,900 Utility Cuts $352,151 $325,000 $300,000 Reimbursements-Reimbursements of Indirect $49,877 $0 $0 Interest $108,512 $50,000 $30,000 Telecom Act Revenue $417,901 $398,000 $398,000 State Infrastructure Bond $1,266,000 $0 Adjustments ($93,405) $0 Miscellaneous Revenue $0 $237,467 $0 TOTALS $9,472,994 $8,187,041 $7,759,343 rviMUM 12:18VI NM PUBLIC SERVICE DEPARTMENT MAJOR STREETS WORKING CAPITAL FORECAST FY2007 2005 2006 2007 ACTUAL ESTIMATE BUDGET Beginning Working Capital 6,690,967 6,642.522 1,656,430 Actual/Projected 1,595,922 (3,791,714) (184,553) Results of Operations Other(Uses)/Sources of 0 0 0 Working Capital Other 0 0 0 Transfer to Local Streets (1,644,367) (1,194,378 (1,073,177) Excess(deficiency)of revenues and other financing sources over expenditures and other financing uses. (48,445) (4,986,092) (1,257,730) Ending Working Capital q (Rev/12)+Full Plow= 514,606 mAdjustment (115,906) Revenues 8,395,008 8,187,041 7,759,343 Fotal Assets 8,395,008 8,187,041 7,759,343 xpenditures: )perating Expenditures 5,059,258 5,681,039 1 6,333,477 ;apital Expenditures 1,592,410 6,150,298 1 1,463,000 'rincipal on Debt Service 131,087 136,331 116,000 iterest on Debt Service 16,331 11,088 31,419 /age and Fringe Reserves 0 0 0 otal Expenditures 6,799,086 11,978,756 7,943,896 Kcess(deficiency)of revenues $1,595,922 ($3,791,714) ($184,553) rer expenditures. -Ades 1st&2nd six months expenses. Adjustment to Transfer. MUN U4:45:51J FM PUBLIC SERVICE �EPARTMENT CITY OF LA NU FY07 DEPT. P.S. DIV.O&M DEPARTMENTAL BUDGET SUMMARIES ACT51 MAJOR STREET Title Prior Year Prior Year Prior Year Current Current First Six Second Six Department Budget Net Expense Budget Net Months Months Request Budget Budget Expenses Expenses Personnel $1,349,647 $1,349,547 $1,029,568 $1,320,000 $1,347,874 $454,386 $523,100 $1,611,425 Fringe Benefits $1,388,641 $1,388,741 $1,188,215 $1,423,553 $1,439,071 $460,497 $591,971 $1,585,111 Supplies/Expenses $1,508,100 $1,983,891 $1,328,818 $1,558.800 $1,976,078 $560,075 $1,018,584 $1,688,056 Building Rental $38,800 $38,800 $38,676 $38,600 $38,600 $38,551 $0 $38,400 Equipment Rental $670,500 $678,905 $619,761 $928,400 $928,400 $144,372 $434,200 $599,300 Trunklines $645,621 $890,451 $687,124 $624,600 $633,467 $188,953 $581,688 $627,100 Debt Service $148,000 $148,000 $147,419 $183.000 $183,000 $147,419 $0 $181,504 Construction $6,119,850 $7,613,732 $1,759,505 $4,134,867 $8,220,807 $776,623 $6,058,336 $1,613,000 Equipment $0 $0 $0 $0 $0 $0 $0 $0 transfers $1,665,744 $1,665,744 $1,644,367 $1,194,378 $1,194,378 $1,194,378 $0 $1,073,177 TOTAL $13,534,903 $15,757,811 $8,443,453 $11,406,198 $15,961,675 $3,965.255 $9,207,879 $9,017,073 d1VLUU6 04:46:5Y PM PUBLIC SERVICE DEPARTMENT CITY OF LANSIh - � DEPT.P.S. DIV.O&M ACT51 Major Street Fund EXPENDITURES BY ACCOUNT BE-1 FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate SURFACE MAINTENANCE 202 453630 704000 0 Salaries&Wages 677,400 653,400 535,677 676,100 676,100 252,348 290,000 542,348 $623,000 202 453630 707000 0 Temporary Help 31,500 31,500 17,357 31,500 31,500 14,500 17,000 31,500 $31,000 202 453630 708000 0 Overtime-Salaries 17,500 34,600 34,502 30,500 30,500 14,676 15,800 30,476 ,700 202 453630 709000 0 Overtime-Hourly 4,100 9,100 9,047 4,000 4,000 (748) 6,600 5,852 $34$4,500 202 453630 715000 0 Fringe Benefits 752,200 752,200 688,118 762,000 762,000 286,425 371,275 657,700 $ 00 $65.0 02 453630 741000 0 Miscellaneous Operating Expenses 63,100 63,100 46,243 63,100 63,100 18,735 28,000 46,735 $6500 202 453630 742500 0 Materials 172,700 190,925 189,588 172,700 173,950 29,732 140,000 169,732 $177,900 202 453630 743000 0 Contractual Services 3,400 3,400 0 500 500 0 0 0 $500 202 453630 745200 0 Equipment Rental 437,900 437,900 402,429 694,900 694,900 115,174 280,000 395,174 $428,600 202 453630 745230 0 TERP 12,600 12,600 12,600 4.200 A200 Q 4.200 .200 $4,700 Sub Total $2,172,400 $2,188,725 $1,935,563 $2,439,500 $2,440,750 $730,842 $1,152,875 $1,883,717 $2,042,700 BRIDGE MAINTENANCE 202 453631 704000 0 Salaries&Wages 9,500 9,500 2,601 9,500 9,500 (51) 0 (51) $9,000 202 453631 707000 0 Temporary Help 600 600 0 600 600 0 0 0 202 453631 708000 0 Overtime-Salaries 0 0 0 $600 202 453631 715000 0 Fringe Benefits 0 0 0 0 0 $0 g 10,300 10,300 3,061 10,300 10,300 (54) 0 (54) $9,200 202 453631 742500 0 Materials 3,300 3,300 976 2,000 2,000 0 500 500 202 453631 743000 0 Contractual Services 25,000 72,137 0 41,000 44,213 2,937 41,000 43,937 26,000 202 453631 745200 0 Equipment Rental 4.900 4.900 2.010 5.400 $26,000 Sub Total $53,600 $100,737 $8,648 $68,800 $72�0 3 $2,832 $41,500 $44,332 $$5 00 SNOW REMOVAL 202 453632 704000 0 Salaries&Wages 174,600 174,600 88,243 175,400 175,400 42,240 38,000 80,240 $166,000 202 453632 708000 0 Overtime-Salaries 25,800 25,800 19,572 15,300 15,300 6,068 8,000 14,068 $19,900 202 453632 709000 0 Overtime-Hourly 45,000 45,000 41,292 44,400 44,400 2,984 17,000 19,984 202 453632 715000 0 Fringe Benefits 260,700 260,700 175,470 248,600 248,600 54,237 66,643 120,880 $219,,390000 202 453632 742500 0 Materials 218,200 192,200 166,749 263,100 263,100 51,514 108,500 160,014 $233,000 202 453632 743000 0 Contractual Services 55,700 55,700 8.590 55,700 100,700 0 97,100 97,100 $55,700 202 453632 745200 0 Equipment Rental 146,800 456,200 156,178 161,900 161,900 2 120,000 120,000 $100,600 \ Sub Total $926,800 $910,200 $656,093 $964,400 $1,009,400 . $157,043 $455,243 $612,286 $830,400 TRUNKLINES 202 453633 746701 0 Trunkline Maintenance(Odd) 622,900 622,900 440,217 622,900 622,900 136,101 2,093 138,194 $622,900 202 453633 746702 0 Trunkline Maintenance-City Share 1,700 1,700 1,698 1,700 1,700 (120) 800 680 202 453633 746703 0 Special Authorizations 0 8,867 0 $4,2$0 202 453633 746704 0 Trunkline Maintenance(Even) 2 2 0 8,867 0 8,928 2,900 $0 35.963 �.$� 2 2 �� �?$ 622.900 to - Sub Total $624,600 $869,430 $677,780 $624,600 $633,467 $188,953 $581,688 $770,641 $627,100 121/2006 04:47:21 PM FUtsLic SERVICE EPARTMENT CITY OF LANSIN'- DEPT.P.S. DIV.O&M ACT51 Major Street Fund EXPENDITURES BY ACCOUNT BE-1 FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate OPERATION&MAINTENANCE ADMINISTRATION 202 453634 704000 0 Salaries&Wages 90,200 90,200 81,897 87,400 87,400 30,160 40,000 70,160 $89,900 202 453634 704100 0 Salaries&Wages\OT Transportation 33,400 33,400 27,472 33,400 33,400 14,831 15,000 29,831 $44,000 202 453634 708000 0 Overtime-Salaries 500 500 95 5,100 5,100 0 500 500 $5,600 202 453634 711000 0 Sick Leave 202 453634 712000 0 Longevity 0 $62,020 202 453634 713000 0 Vacation Pay 0 $28,349 202 453634 715000 0 Fringe Benefits 96,400 96,500 96,488 157,953 157,953 31,891 47,309 79,200 $340,200 202 453634 715001 0 Fringe Benefits Trans 35,500 35,500 32,329 35,400 35,400 15,682 16,900 32,582 $49,800 202 453634 719000 0 Holiday Pay 57,284 202 453634 741000 0 Miscellaneous Operating Expenses 5,200 5,200 3,507 5,200 5,200 2,585 900 3,485 $$5 300 202 453634 741600 0 Administrative Charges 93,300 202 453634 743050 0 Temporary Help-Contractual 263,000 263,000 267 700 263,000 7,700 263,000 7,700 77,5600 190,130 267,700 $$3,000 202 453634 743200 0 Audit Fees 0 0 $3,000 1,500 1,800 1,724 2,500 2,500 0 1,800 1,800 400 202 453634 743700 0 Administration and Engineering Services 0 0 0 0 202 453634 744000 0 Utilities $525,856 33,300 33,300 15,173 26,300 26,300 13,105 13,150 26,255 21,900 202 453634 745100 0 Building Rental 38,800 38,800 38,676 38,600 38,600 38,551 0 38,551 202 453634 745201 0 Technical Equipment Replacement Progi 6,300 0 0 $38,4$0 202 453634 746100 0 BuildingMaintenance 0 0 0 0 0 $0 20,000 20,000 19,814 20,000 20,000 9,987 10,000 19,987 $20,700 202 453634 747000 0 Education&Training 3.000 3.000 1.800 3.000 3.000 3a 2.500 23Z $3.000 Sub Total $634,800 $628,900 $586,674 $685,553 $685,553 $234,683 $338.193 $572,876 $1,487,141 TRAFFIC MAINTENANCE 202 453636 704000 0 Salaries&Wages 193,800 193,800 152,216 193,800 193,800 67,710 67,000 134,710 $228,000 202 453636 707000 0 Temporary Help 13,000 14,800 14,724 13,000 13,000 6,722 5,200 11,922 $14,000 202 453636 711000 0 Sick Leave 202 453636 712000 0 Longevity 0 $3,900 202 453636 713000 0 Vacation Pay 0 $3,140 202 453636 715000 0 Fringe Benefits 0 $12,000 9 209,900 209,900 184,627 209,300 209,300 69,201 86,399 155,600 $263,700 202 453636 719000 0 Holiday Pay 202 453636 741000 0 Miscellaneous Operating Expenses 491,000 789,063 509,877 491,000 765,879 258,497 305,000 563,4907 359,000 202 453636 742500 0 Materials $$94,000 139,000 277,067 97,077 139,000 231,936 95,092 80,000 175,092 $94,000 202 453636 743050 0 Temporary Help-Contractual 3,000 3,000 0 3,000 3,000 0 0 0 $0 202 453636 745201 0 Equipment Rental 62,000 67,305 46,543 62,000 62,000 29,198 30,000 59,198 $60,000 202 453636 746703 54005 Dunkel&US 127 N.Ramp 9,801 9,801 9,344 0 0 0 0 0 $0 202 453636 746703 54014 MLK Interconnect(Kalamazoo to Barnes 11,220 11,220 0 Q Q Q Q Q Sub Total $1,132,721 $1,575,955 $1,014,409 $1,111,100 $1,478,915 $526,421 $573,599 $1,100,020 $1,049,740 1/21/2006 04:47:35 PM QJ PUBLIC SERVICE "EPARTMENT CITY OF LANSIN BE-1 DEPT.P.S. DIV.O&M ACT51 Major Street Fund EXPENDITURES BY ACCOUNT FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate Signalization&Modernizing 202 453636 974198 XXXXX Signalization&Modernizing 0 0 0 0 0 0 0 $100,000 202 453636 974198 54025 Allegan St.(Capitol Loop)&Butler St. 21,606 21,606 0 21,606 21,606 0 21,606 21,606 $0 202 453636 974198 54026 1-96 Connector&Pennsylvania 21,298 21,298 0 21,298 21,298 0 21,298 21,298 $0 202 453636 974100 54027 Streets/Curb&Gutter 87,104 87,104 (15,241) 87,104 87,104 0 87,104 87,104 $0 202 453636 974198 54027 Cedar&Edgewood 45,221 45,221 0 45,221 45,221 0 45,221 45,221 $0 202 453636 974198 54030 1-96 BL(Cedar St.)@ Farmer Ja 3,675 3,675 0 3,675 3,675 0 3,675 3,675 $0 202 453636 974198 54032 1-69 BL&MLK Blvd.TS Modernizing 10,001 10,001 10,001 0 0 0 0 0 $0 202 453636 974198 54033 MLK @ Edgewood/PL 47,744 47,744 47,744 0 0 0 0 0 $0 202 453636 974198 54035 Michigan Ave @ Detroit 43,096 43,096 (15,976) 27,120 27,120 0 27,120 27,120 $0 202 453636 974198 54039 MLK(NB)@ St.Joseph St. 10,074 10,074 0 0 10,074 0 10,074 10,074 $0 202 453636 974198 54040 MLK @ Main St. 5,792 5,792 0 0 5,792 0 5,792 5,792 $0 202 453636 974198 54041 MLK(SB)@ St.Joseph St. 10,074 10,074 0 0 10,074 0 10,074 10,074 $0 202 453636 974198 54042 MLK @ William 5,792 5,792 0 0 5,792 0 5,792 5,792 $0 202 453636 974198 54043 MLK @ N Kalamazoo 10,074 10,074 0 0 10,074 0 10,074 10.074 $0 202 453636 974198 54044 MLK @ Allegan 5,792 5,792 0 0 5,792 0 5,792 5,792 $0 202 453636 974198 54045 Signalization&Modernizing 5.792 5 U -Q Q 5,792 Q 5,792 5.792 IQ Sub Total $333,135 $333,135 $26,528 $206,023 $259,414 $0 $259,414 $259,414 $100,000 ITS High Priority Project 202 453637 704000 50100 Salaries&Wages 32,747 32,747 4.873 0 27,874 2,946 3,000 5,946 $30,000 202 453637 715000 50100 Fringe Benefits 23,641 23,641 8,122 0 15,518 3,115 3,445 6,560 $30,111 202 453637 974001 50100 System Improvements 27,668 27,668 13,656 9,797 14,013 0 14,013 14,013 $0 202 453637 974704 50100 Capital Salaries&Wages 0 0 2,029 0 0 0 0 0 $0 202 453637 974741 50100 Miscellaneous Operating Expenses 29,978 29,978 33,721 0 0 0 0 0 $0 202 453637 974742 50100 Capital Materials 21,150 21,150 20,441 0 709 0 709 709 $0 202 453637 974001 50200 Land Improvement-Design 106,250 106,250 94,614 0 11,636 0 11,636 11,636 $0 202 453637 974741 50200 Capital Misc. 147,750 147,750 0 0 147,750 0 147,750 147,750 $0 202 453637 974742 50200 Capital Materials 147,750 147,750 7,350 0 140,400 0 140,400 140,400 $0 202 453637 974001 50300 System Improvements 78,337 78,337 13,647 0 64,690 0 64,690 64,690 $0 202 453637 974741 50300 Miscellaneous Operating Expenses 36,519 36.519 27 20,000 36,492 0 36,492 36,492 $0 202 453637 974742 50300 Capital Materials 27,000 27,000 17.442 Q 9.558 0 9.558 9,558 $0 Sub Total $678,791 $678,791 $215,923 $29,797 $468,640 $6,061 $431,693 $437,754 $60,111 3/21/2006 04:47:47 PM PUBLIC SERVICF."DEPARTMENT CITY OF LANSIh,� - DEPT. P.S. DIV.O&M ACT51 Major Street Fund BE-1 J EXPENDITURES BY ACCOUNT FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate IMPROVEMENTS 202 933601 974100 12001 Trunkline Improvements 50,000 20,016 (3,567) 541,667 558,583 0 558,583 558,583 $50,000 CSO PHASE IV 202 933605 974100 61420 Segment 2 Trunkline 175,300 175,300 25,000 129,280 150,300 45,738 83,532 129,270 $0 TRANSFERS 202 453635 991203 0 Operational Transfer to Local Streets 1,665,744 1,665,744 1,644,367 1,194,378 1,194,378 1,194,378 0 1,194,378 $1,073,177 DEBT 202 874400 980000 0 Debt Service 148,000 148,000 147,419 183,000 183,000 0 0 0 $0 202 874400 981000 0 Principal 0 0 0 0 0 136,331 0 136,331 $137,800 202 874400 982000 0 Interest Q Q Q Q Q 11,088 Q 1,088 4 4 Sub Total 148,000 148,000 147,419 183,000 183,000 147,419 0 147,419 $181,504 C.I.P. 202 453601 974100 50002 Major Maintenance 540,000 1,598,006 472,956 547,455 1,525,050 259,854 1,265,196 1,525,050 $0 202 453631 974100 50005 Pennsylvania Bridge 1,266,000 1,266,000 514,035 751,965 751,965 220,437 280,000 500,437 $0 202 453601 974100 50006 Bridge Rehabilitation 552,746 552,746 (159,840) 680,506 1,387,586 77,295 795,012 872,307 $240,000 202 453601 974100 50008 Elm Street Bridge Match 125.962 125,962 5,037 31,321 120,925 24,538 96,397 120,935 $0 202 453601 974100 50009 Sheridan Road Project 63,092 63,092 0 0 63,092 0 63,092 63,092 $0 202 453601 974100 50010 Capitol Loop 192,969 192,969 132,128 52,661 60,841 0 60,841 60,841 $0 202 453601 974100 50012 Pennsylvania Bridge Design 250,000 250,000 0 0 250,000 0 0 0 $0 202 453601 974100 50013 Pine/Walnut STP Match 550,000 1,015,861 367,078 666,777 1.048,783 73,591 975,192 1,048,783 $0 202 453601 974100 50014 CSO Ineligible 217,002 217,002 121,517 28,662 95,485 5,094 90,391 95,485 $0 202 453601 974100 50015 Cedar Street Reconstruction 15,241 15,241 15,241 0 0 0 0 0 $0 202 453601 974100 50016 Act 51 (Metro)Major Maintenance 1,068,000 1,068,000 25,498 398,000 1,440,502 25,574 1,066,907 1,092,481 $398,000 202 453601 974100 XXXXX Major Street Sidewalk 202 453601 974100 XXXXX STP Match 0 $150,000 202 453601 974100 61420 CSO Ineligible Major Streets 98.000 0 $675,000 98,000 �6 70,754 83,034 44,502 38.,532 83.434 S4 Sub Total $4,939,012 $6,462,878 $1,508,616 $3,228,101 $6,827,263 $730,885 $4,731,560 $5,462,445 $1,463,000 ACT51 Major Street Fund Total $13,534,903 $15,757,811 $8,443,453 $11,406,198 $15,961,675 $3,965,255 $9,207,879 $13,173,134 $9,017,073 3/21/2005 04:48:02 PM BUDGET FY 2006-2007 CITY OF LANSING DEPARTMENT OF PUBLIC SERVICE OPERATIONS AND MAINTENANCE DIVISION ACT 51 LOCAL STREETS James J. Campfield City of Lansing Department: P.S.\O&M Division—Act 51 BE-O p.1 Departmental Organization FY 2007 Description: (attach organization chart) The Operations &Maintenance Division Act 51 Fund provides funding for 58 Full-time persons, 6 seasonal employees are utilized during the summer for mowing and street maintenance. This Division is responsible for the maintenance and repair of all City infrastructures, which includes streets, sidewalks, curb &.gutter,bridges and pedestrian overpasses. Department vehicles are maintained by this Division'.s Service Garage. The Superintendent-is resp.onsible:for the programming of major maintenance activities. These activities are coordinated with the City and Transportation Engineers through the Director. All winter snow and ice removal for City streets are performed by this Division. Act 51 is State money from the Vehicle'Highway Fund provided to the City for maintenance,improvement, construction,reconstruction acquisition and extension of major and local streets and an allocation for an annual trunk line maintenance contract. The State Highway Department divides streets info three categories and funding is pro-rate according to the street mileage in these categories,plus the City's population. Trunkline- The streets owned and built by the State. The City has a contract with the State to maintain those lines in the City limits(33 miles), Major Streets- Those streets of the greatest importance to the municipality. 105.6 miles of streets in Lansin g are designated "Major Streets". Local Streets - All streets (mainly residential streets)in the City that are not designated as a Trunkline or Major street. Lansing has 304 miles of Vocal Streets. All street work done is on a priority basis—trunklines must be serviced first,major streets must be serviced second, and local streets are serviced last. - la PUBLIC SERVICE DEPARTMENT WORKING CAPITAL FORECAST ACT51 LOCAL STREETS FY2007 YAL STREETS 2005 2006 2007 ACTUAL ESTIMATE BUDGET REVENUE SOURCE ACT 51 (Gas&Weight) $1,935,040 $1,885,336 $1,857,056 Utility Cuts $382,461 $350,000 $300,000 Interest $26,686 $15,000 $10,000 Miscellaneous $0 $0 $0 TOTALS $2,344,187 $2,250,336 $2,167,056 (01 IMM 12:18-.14 NM g PUBLIC SERVICE DEPARTMENT LOCAL STREETS WORKING CAPITAL FORECAST FY2007 2005 2006 2007 ACTUAL ESTIMATE BUDGET Beginning Working Capital 1,837,478 2,387,374 1,044,139 Actual/Projected (1,094,472) (2,537,612) (1,810,664 Results of Operations ) Other(Uses)/Sources of 0 0 0 Working Capital Other 0 Transfer from Major Streets 1,644,367 1,194,378 1,073,177 Excess (deficiency)of revenues and other financing sources over expenditures and other financing uses. 549,896 (1,343,234) (737,487) Ending Working Capital (Rev/12)+Full Plow= 305,386 4 Adjustment $1,266 Revenues 2,344,187 2,250,336 2,167,056 Fotal Assets 2,344,187 2,250,336 2,167,056 Expenditures: )perating Expenditures 3,201,879 2,961,746 1 3,977,720 ,apital Expenditures 236,780 1,826,202 1 0 'rincipal on Debt Service 0 0 0 iterest on Debt Service 0 0 0 /age and Fringe Reserves 0 0 0 Dtal Expenditures 3,438,659 4,787,948 3,977,720 Kcess(deficiency)of revenue (1,094,472) (2,537,612) (1,810,664) ter expenditures. Aes: )Includes 1st&2nd six months expenses. )! fitment to Transfer. trluats u4:46:19 PM J I rutsLIL; SERVICE EPARTMENT CITY OF LANSII„�� �:' DEPT. P.S. DIV.O&M DEPARTMENTAL BUDGET SUMMARIES FY07 ACT51 LOCAL STREET Title Prior Year Prior Year Prior Year Current Current Budget Net Expense Budget First Six Second Six Department Budget g Net Months Months Request Budget Expenses Expenses Personnel $956,900 $896,100 $844,369 $975,000 $975,000 $379,294 $400,913 $1,133,397 =ringe Benefits $981,000 $1,041,800 $984,464 $1,038,488 $1,038,488 $390,168 $439,837 $1,086,375 iupplies/Expenses $690,200 $641,801 $547,506 $727,600 $766,462 $222,782 $380,514 $895,048 Wilding Rental $27,500 $27,500 $27,351 $27,300 $27,300 $27,263 $0 $27,200 :quipment Rental $718,300 $809,300 $798,189 $731,400 $731,400 $238,675 $482,300 $815,700 runklines $0 $0 $0 $0 $0 $0 $0 $0 ebt Service $0 $0 $0 $0 $0 $0 $0 $0 onstruction $934,000 $1,291,982 $236,780 $771,000 $1,826,202 $619,733 $1,206,469 $20,000 quipment $0 $0 $0 $0 $0 $0 $0 $0 )TAL $4,307,900 $4,708,483 $3,438,659 $4,270,788 $5,364,852 $1,877,915 $2,910,033 $3,977,720 rMb 04:47:Ub PM 9 HUBLIC SERVICE In _PARTMENT ,ITY OF LANSING-- )EPT.P.S. DIV.O&M ACT51 Local Street Fund EXPENDITURES BY ACCOUNT BE-1 FY07 7und Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate SURFACE MAINTENANCE '.03 453630 704000 0 Salaries&Wages 543,300 553,000 552,943 545,400 545,400 276,937 268,063 545,000 $537,300 !03 453630 707000 0 Temporary Help 43,400 12,900 11,445 43,400 43,400 3,129 9,000 12,129 !03 453630 708000 0 Overtime-Salaries 19,900 19,900 11,606 26,300 26,300 4,750 5,500 10,250 $24,100 !03 453630 709000 0 Overtime-Hourly 4,500 4,500 2,500 4,500 4,500 752 1,000 1,752 $$4,000 !03 453630 715000 0 Fringe Benefits 616,400 671,600 671,581 623,900 623,900 299,701 311,051 610,752 $4,900 03 453630 741000 0 Miscellaneous Operating Expenses 68,300 68,300 54,479 57.000 57,000 27,605 29,545 57,150 $$58,700 '03 453630 742500 0 Materials $58,700 173,700 155,552 145,932 208,000 209,250 53,595 100,000 153,595 $208,000 03 453630 745200 0 Equipment Rental 553,000 644,000 643.988 566,700 566,700 232,159 411,800 643.959 $687.500 Sub Total $2,022,500 $2,129,752 $2,094,474 $2,075,200 $2,076,450 $898,628 $1,135,959 $2,034,587 $2,138,000 SNOW REMOVAL 03 453632 704000 0 Salaries&Wages 106,900 61,900 60,566 108,100 108,100 11,679 19,000 30,679 $103,300 03 453632 708000 0 Overtime-Salaries 5,400 6,800 6,711 5.700 5,700 2,406 800 3,206 $7,400 03 453632 709000 0 Overtime-Hourly 36,100 36,100 31,341 36,200 36,200 10,223 10,000 20,223 $32,200 03 453632 715000 0 Fringe Benefits 157,700 157,700 116,055 158,700 158,700 25,703 32,987 58,690 $126,200 03 453632 742500 0 Materials 97,700 47,700 46,959 117,000 117,000 2,219 24,000 26,219 $86,500 03 453632 745200 0 Equipment Rental 147,300 147,300 140.888 146.700 146,700 Q 63,000 63.000 $113.200 Sub Total $551,100 $457,500 $402,521 $572,400 $572,400 $52,230 $149,787 $202,017 $468,800 OPERATIONS&MAINTENANCE ADMINISTRATION 33 453634 704000 0 Salaries&Wages 79,000 79,000 67,837 81,600 81,600 23,543 45,000 68,543 $76,900 )3 453634 704100 0 Salaries&Wages\OT Transportation 25,700 28,000 27,958 25,700 25,700 13,434 12,600 26,034 $41,000 )3 453634 708000 0 Overtime-Salaries 300 300 76 5,700 5,700 0 150 150 $5,600 )3 453634 711000 0 Sick Leave )3 453634 712000 0 Longevity 0 $41.425 )3 453634 713000 0 Vacation Pay 0 $19,238 )3 453634 715000 0 Fringe Benefits 0 $65,717 9 84,300 84,300 79,920 133,488 133,488 18,520 50,600 69,120 $247,900 )3 453634 715001 0 Fringe Benefits Trans 27,400 33,000 32,901 27,200 27,200 13,752 14,200 27,952 $47,600 )3 453634 719000 0 Holiday Pay 0 $39,017 453634 741000 0 Miscellaneous Operating Expenses 3,900 3,900 2,550 3,900 3,900 1,901 1,900 3,801 $4,000 )3 453634 741600 0 Administrative Charges 215,400 215,400 215,400 215,400 215,400 59,141 156,259 215,400 )3 453634 743700 0 Administration and Engineering Services 0 0 0 0 0 $408,548 )3 453634 743200 0 Audit Fees 1,500 1,500 862 1,500 1,500 0 1,500 1,500 00 )3 453634 744000 0 Utilities 23,500 23,500 10,716 18,600 18,600 9,257 9,257 18,514 $15.500 )3 453634 745100 0 Building Rental 27,500 27,500 27,351 27,300 27,300 27,263 0 27,263 $27,200 )3 453634 746100 0 Building Maintenance 14,200 14,200 13,993 14,200 14,200 7.053 7.053 14,106 $ 4,600 Sub Total $502,700 $510,600 $479,565 $554,588 $554,588 $173,864 $298,519 $472,383 $1,097,445 I/2006 04:48:17 PM Tj PUBLIC SERVICE r-' _PARTMENT 11I OF LANSING` - BE-1 )EPT.P.S. DIV.O&M ACT51 Local Street Fund EXPENDITURES BY ACCOUNT FY07 and Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate TRAFFIC MAINTENANCE 03 453636 704000 0 Salaries&Wages 88,000 88,000 65,704 88,000 88,000 27,564 28,000 55,564 $77,000 :03 453636 707000 0 Temporary Help 4,400 5,700 5,681 4,400 4,400 4,876 1,800 6,676 $4,400 :03 453636 711000 0 Sick Leave 03 453636 712000 0 Longevity 0 $1,3000 $1,000 :03 453636 713000 0 Vacation Pay 0 $5,000 03 453636 715000 0 Fringe Benefits 95,200 95,200 84,006 95,200 95,200 32,492 31,000 63,492 $89,775 03 453636 719000 0 Holiday Pay 0 $4,000 03 453636 741000 0 Miscellaneous Operating Expenses 50,000 67,730 37,400 50,000 67,899 37,314 25,000 62,314 $35.000 03 453636 742500 0 Materials 42,000 44,019 19,214 42,000 61,713 24,698 26,000 50,698 $21,000 03 453636 743050 0 Temporary Help Contractual 0 0 0 0 0 0 0 0 $0 03 453636 745200 0 Equipment Rental 18,000 18,000 13,313 18,000 18,000 6,516 7,500 14,016 $15,000 03 453636 974198 0 Signal System Improvements Q Q Q Q $20,000 Sub Total $297,600 $318,649 $225,318 $297,600 $335,212 $133,460 $119,300 $252,760 $273,475 C.I.P. 03 453601 974100 50004 Major Maintenance 934,000 1.291.982 236,780 771,000 1.826.202 619,733 1.206.469 1,826,202 �Q Sub Total $934,000 $1,291,982 $236,780 $771,000 $1,826,202 $619.733 $1,206,469 $1,826,202 $0 ACT51 Local Street Fund Total $4,307,900 $4,708,483 $3,438,659 $4,270,788 $5,364,852 $1,877,915 $2,910,033 $4,787,948 $3.977,720 r� 1/2006 04:48:30 PM BUDGET FY 2006-2007 CITY OF LANSING DEPARTMENT OF PUBLIC SERVICE OPERATIONS AND MAINTENANCE DIVISION REFUSE FUND James J. Campfield City of Lansing BE-O p.l Department: P.S.\O&M Division—Solid Waste Departmental Organization FY 2007 Description: (attach organization chart). The Operations &Maintenance Division's Solid Waste Operation utilizes a staff of 27 Full-time employees and 6 seasonal laborers to collect solid waste weekly from 25% of the City's 38,674 residences. Four(4)members of this staff work during the Compost off-season in Act 51 for 13 weeks. Citizen participation in the City's Solid Waste Bulk and Refuse collection program is voluntary. Funding for this program is derived from the sale of City of Lansing.ref ise bags,bulk stickers, and from charges four carts and recycling fees. The City is divided into five areas, one for each day'of the week.' These areas are subdivided into four routes for refuse, six for recycling and four to eight for compost collection. Nineteen operators are utilized to provide weekly solid waste collection. One bulk truck utilizing back-up packer operators is used to provide weekly bulk pick-up. Two Supervisors and one Enforcement Officer respond to citizen complaints and issue solid waste violations in the City streets Right of Way. vuu�.Qcrwllrt UtVAK I MtN I REFUSE FUND WORKING CAPITAL FORECAST FY2007 2005 2006 2007 2008 ACTUAL ESTIMATE BUDGET PROJECTED. ping Working Capital 74.782 8,348 20,036 5,748 Ing Revenue 1,257,954 1,394,738 1 1,544,632 3 1,821,514 Ing Expense (1,417,014) (1,384,050) 2 (1,559,221) (1,605,997) nent/Changes in Accrual rnd Fringe Reserves 0 0 0 0 of Operations (159,060) 10.688 (14,688) 15,517 ources(Uses) 91,622 4 0 0 0 Income 1,004 1,000 400 500 Working Capital mus based on: Ouse Carts($47.70,$39.30,$34.95,$32.10)Quarterly Charges Refuse Bags($1.85) ilk Stickers($32.00)Also covers freon costs that there Is no separate charge for. afusa Carts($50.00,$44.00,$38.43,$35.28)Quarterly Charges Refuse Bags($1.90) ilk Stickers($33.00) Also coven;freon costs that there Is no separate charge for. ies 1st 8.2nd six months expenses. nue: FY05 FY06 FY07 FY08 Cart $665,247 $732,588 $873,632 $985,214 Bag $588,600 $682.750 Bulk $82,027 $79,400 $669,000 $584,400 $1,325,874 $1,394,738 $1,54$44 532 $1.622S81,9110 5114 Yearly Averaged Accounts 21g Cart 115 31.20 130 32.10 140 36.28 150 36.36 32g Cart 1068 33.90 1160 34.95 1230 38.43 1400 39.60 65g Cart 2440 38.10 2600 39.30 2800 44.00 3000 45.32 96g Cart =46.35 M 47.70 =50.00 8fi4 51.51 4293 4650 6030 5510 30g Bag 327000 1.80 315000 1.85 310000 1.90 308000 1.80 Bulk Stickers(5) 1300 30.50 1200 31.50 1200 32.50 1200 32.50 Bulk Stickers 1367 31.00 1300 32.00 1300 33.00 1300 33.00 ansfer and Misc.Revenue .ticker price shown reduced on average by$0.50 for OH costs to seller. :i3:3e aM rUbLIU 6LIKVIUL Ut7PAK I-MENT 'Y OF LANSING,� ` 07 PT.P.S. DIV.O&M DEPARTMENTAL BUDGET SUMMARIES REFUSE FUND Prior Year Prior Year Prior Year Current Current First Six Second Six Department Budget Net Expense Budget Net Months Months Request Budget Budget Expenses Expenses 3onnel $384,489 $370,265 $369,268 $363,789 $363,789 $154,088 $194,750 $382,850 go Benefits $248,900 $270,850 $270,732 $250,572 $250,572 $47,918 $196,379 $356,261 plies/Expenses $456,200 $444,054 $439,209 $446,774 $451,459 $175,621 $282,382 $489,710 ling Rental $12,400 $12,100 $12,092 $12,300 $12,300 $12,053 $0 $12,000 Ipment Rental $287,300 $298,340 $330,318 $308.800 $308,800 $83,159 $237.000 $317,700 iklines $0 $0 $0 $0 $0 $0 $0 $0 t Service $0 $0 $0 $0 $0 $0 $0 $0 struction $0 $0 $0 $0 $0 $0 $0 $0 Ipment $1,000 $0 $0 $700 $700 $0 $700 $0 'AL $1,390,289 $1,395,609 $1,421,619 $1,382,935 $1,387,620 $472,839 $911,211 $1,558,521 Wots 03:53:39 PM v� -J. vL-i\v ivy. uLr-/-Urx 1 IVIGV 1 FY FLANSING,, ` , PT.P.S. DIV.O&'i if Refuse Fund EXPENDITURES BY ACCOUNT BE-1 FY07 id Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Se:cond Six Current Department Center Budget Net Expense Budget Net Months nths Budget Request Bud et Bud et Ex enses Eses Estimate BULK REFUSE i 453621 702000 0 Salaries 2,700 4,850 4,820 2,800 2,800 1,028 1,400 2,428 $2,800 i 453621 704000 0 Salaries&Wages 1,200 1,078 962 1,300 1,300 315 500 815 $1,200 i 453621 706000 0 Wages-Hourly 11,700 12,698 12,698 10,700 10,700 3,536 6,500 10,036 $11,400 i 453621 707000 0 Temporary Help 1,100 2,000 1,937 1,100 1,100 2,017 1,000 3,017 $1,200 i 453621 711000 0 Sick Leave 650 650 674 650 650 0 300 300 $700 i 453621 713000 0 Vacation Pay 1,180 280 237 1,180 1,180 25 200 225 $1,000 i 453621 715000 0 Fringe Benefits 13,100 15,200 15,126 12,400 12,400 $2,321 $9,576 11,897 $17,661 i 453621 719000 0 Holiday Pay 659 659 201 659 659 201 200 401 $650 i 453621 741000 0 Miscellaneous Operating Expenses 500 1,124 1,057 600 600 785 270 1,055 $600 1 453621 741600 0 Administrative Charges 5,900 5,900 5,900 5,300 5,300 1,522 4,378 5,900 $6,600 i 453621 744000 0 Utilities 800 (860) (887) 700 700 306 350 656 $511 i 453621 744500 0 Landfill Fees 18,500 17,335 17,331 19,600 19,600 7,276 11,724 19,000 $16,998 453621 745200 0 Equipment Rental 12,300 10,600 10,578 10,000 10,000 3,320 7,000 10,320 $11,200 453621 748000 0 Insurance &bonds ZQQ OD 5$.$ 554 Q 554 � Sub Total $70,989 $72,114 $71,223 $67,789 $67,789 $23,206 $43,398 $66.604 $73,320 =5 03:56:14 PM J I VLJL-1\-/ VL.-1\V IIJ` LJLLr-/YLR I IVICJV Y OF LANSING - BE-1 IT.P.S. DIV.O&M Refuse Fund EXPENDITURES BY ACCOUNT FY07 J Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate BAG REFUSE 453622 702000 0 Salaries 51,500 39,600 39,595 53,100 53,100 13,768 14,000 27,768 $52,400 453622 704000 0 Salaries&Wages 22,500 19,200 19,182 23,400 23,400 6,950 10,000 16,950 $21,900 453622 706000 0 Wages-Hourly 187,900 172,000 171,997 169.400 169,400 78,641 90,350 168,991 $185,000 453622 707000 0 Temporary Help 20,900 34,150 34,134 20,900 20,900 22,882 20,000 42,882 $21.600 453622 708000 0 Overtime-Salaries 4,100 6,700 6,642 5,800 5,800 3,417 4,000 7,417 $7,800 453622 709000 0 Overtime-Hourly 17,100 28,000 27,980 17,100 17,100 2,140 19,000 21,140 $21,400 453622 711000 0 Sick Leave 14,000 12,300 12,223 14,000 14,000 4,192 8,000 12,192 $13,300 453622 712000 0 Longevity 11,800 6,150 6,124 6,200 6,200 4,632 0 4,632 $6,600 453622 713000 0 Vacation 21,500 17,350 17,350 21,500 21,500 6,105 12,000 18,105 $20,600 453622 714000 0 Seasonal Paid Time Off 800 300 268 800 800 0 300 300 $800 453622 715000 0 Fringe Benefits 235,800 255,650 255,606 238,172 238,172 $45,597 $186,803 232,400 $338,600 453622 716000 0 Change in Accord Compensate 0 1,200 1,168 0 0 0 0 0 $0 453622 719000 0 Holiday Pay 13,200 11,100 11,075 13,200 13,200 4,239 7,000 11,239 $12,500 453622 741000 0 Miscellaneous Operating Expenses 45,000 54,995 50,302 56,974 61,659 30,475 29,000 59,475 $57,000 453622 741600 0 Administrative Charges 93,100 93,100 93,100 89,700 89,700 25,757 63,943 89,700 $47,300 453622 742000 0 Operating Supplies 2,800 1,800 1,799 2,800 2,800 1,364 1,400 2,764 $2,900 453622 742300 0 Goods Sold/Refuse Bags 47,400 35,325 35,313 37,200 37,200 0 37,200 37,200 $40,700 453622 743700 0 Administration and Engineering Services 0 0 0 0 0 $67,401 453622 744000 0 Utilities 11,700 6,500 6,495 9,200 9,200 4,905 1,600 6,505 $7,700 453622 744500 0 Landfill Fees 213,900 213,900 213,900 205,400 205,400 91,400 130,000 221,400 $226,100 453622 745100 0 Building Rental 12,400 12,100 12,092 12,300 12,300 12,053 0 12,053 $12,000 453622 745200 0 Equipment Rental 275,000 286,740 318,740 298,800 298,800 79,839 230,000 309,839 $305.700 453622 745230 0 TERP 1,000 1,000 0 0 $800 453622 746100 0 Building Maintenance 5,100 5,000 4,994 5,100 5,100 2,517 2,517 5,034 $5,200 453622 748000 0 Insurance&Bonds 10,800 9,335 9,316 13,400 13,400 8,760 0 8,760 $9,900 453622 977014 0 TERP 0 0 0 700 700 0 700 700 $0 453622 977101 0 Equipment<Cap.Limit 0 0 0 0 0 0 $0 453622 977000 0 Equipment 1.000 Q Q Q Q Q IQ Sub Total $1,319,300 $1,323,495 $1,350,395 $1,315,146 $1,319,831 $449,633 $867,813 $1,317,446 $1,485,201 Refuse Fund Total $1,390,289 $1,395,609 $1,421,619 $1,382,935 $1,387,620 $472,839 $911,211 $1,384,050 $1,558,521 005 03:58:33 PM BUDGET FY 2006-2007 CITY OF LANSING DEPARTMENT OF PUBLIC SERVICE OPERATIONS AND MAINTENANCE DIVISION RECYCLING FUND James J. Campfield City of Lansing Department:P.S.\0&MDwision=Solid Waste Departmental p.1 Deparental Organization FYI Description: (attach organization chart) The Operations &Maintenance Division's Solid Waste Operation utilizes a staff of 27 collect solid waste weekly from 25% of the City's 38,674 residences. Four(4)members of this staff work during Full-time employees and 6 seasonal laborers to Act 51 for 13 weeks: Citizen participation in the.City's Solid Waste Bulk and Refuse collection program is program is derived from the sale of City of Lansing refuse bags,b voluntary. the Compost off-season in P 8r voluntary, Funding for this g ,bulk stickers, and from charges four carts and recycling fees. The City is divided into five areas, one for each day of the week. These areas are subdivided into four routes and four to eight for compost collection. Nineteen operators are utilized to provide weekly solid waste collection. for refuse, six for recycling back-up packer operators is used to provide weeklybulk ollection. One bulk truck utilizing pick-up. Two Supervisors and one Enforcement Officer respond to citizen complaints and issue solid waste violations in the City streets Right of Way. -1� vLI%v1VC ✓Gr-t.%rx 1 IVIGIV I RECYCLING FUND WORKING CAPITAL FORECAST FY2007 2005 2006 2007 2008 2009 2010 2011 2012 ACTUAL ESTIMATE BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED iginning Working Capital 1,332,757 1,177,465 1,283,362 1,187.740 1.053,039 869,403 631,781 334,920 icycling Fee $84.00 $70.00 $72.00 5 $74,00 $78.00 $78.00 $80.00 $82.00 testing Revenue 2,625,434 4 2,702,680 2.780,028 2,857,376 2.934,724 3.012,072 3.089,420 3,166,768 Testing Expense (2,833,547 (2,786,918) 1 (3,372,945) (3,507,883) (3,648,177) (3,794,104) (3,945,869) (4,103,703) Justment 0 0 337,295 2 350,786 2 364,818 2 379.410 2 394,587 2 410,370 2 age and Fringe Reserves 0 0 0 0 0 0 0 0 suits of Operations (208,113) (84,238) (255,623) (299,701) (348,636) (402.622) (461,862) (526,565) Ter Sources(Uses) 0 0 0 0 0 0 0 0 )rest Income 18,321 25,000 25,000 25,000 25,000 26,000 25,000 25,000 e of Materials 0 120.136 100,000 100,000 100,000 100.000 100.000 100.000 chase of Equipment 0 0 0 0 0 0 0 0 ier 0 0 0 0 0 0 0 0 )rating Transfer-General Fund/Recycling Fund 34,500 3 45,000 3 35,000 3 40,000 3 40,000 3 40,000 3 40,000 3 40,000 3 illable Working Capital 1,177,465 1,283.362 1.187,740 1,053,039 869,403 631,781 334,920 (26.645) i of Fund Balance 155,292 (105,897) 96,623 134.701 183,636 237,622 296.862 334.920 3s: ncludes 1st&2nd six months expenses. 3ased on 10%residuals. 3F Fund Transfer for Wages&Fringes for WHP 3ased on revenue from financial. lased on 38,674x$72(100x$45 Reimbursed) Illation factor 4.00% 105 03:5232 PM 1 PUBLIC SERVICE DEPARTMENT CITY OF LANSIN DEPT. P.S. DIV.0&M DEPARTMENTAL BUDGET SUMMARIES FY07 RECYCLE FUND ritle Prior Year Prior Year Prior Year Current Current First Six Second Six Department Budget Net Expense Budget Net Months Months Request Budget Bud et Ex enses Expenses 3ersonnel $1,072,000 $1,071,000 $916,187 $1,082,900 $1,082,900 $430,946 $439,750 $1,025,800 'ersonnel WHP $20,000 $36,200 $36,101 $20,000 $20,000 $18,787 $19,000 $25,000 Tinge Benefits $686,500 $660,700 $618,377 $725,652 $725,652 $128,786 $547,714 $932,700 =ringe Benefits WHP $17,100 $27,700 $27,670 $17,100 $17,100 $5,623 $23,777 $25,100 iupplies/Expenses $680,400 $685,200 $581.853 $635,800 $640,935 $261,679 $311,653 $651,645 Wilding Rental $33,700 $33,700 $33,608 $33,600 $33,600 $33,500 $0 $33,400 :quipment Rental $655,900 $676,100 $648,309 $675,700 $675,700 $176,103 $386,000 $679,300 .runkilnes $0 $0 $0 $0 $0 $0 $0 $0 )ebt Service $0 $0 $0 $0 $0 $0 $0 $0 ,onstruction $0 $0 $0 $0 $0 $0 $0 $0 (quipment $0 $0 $0 $3,600 $3,600 $0 $3,600 $0 udget Control $0 $0 $0 $0 $0 $0 $0 $0 OTAL $3,165,600 $3,190,600 $2,862,104 $3,194,352 $3,199,487 $1.055,424 $1,731,494 $3,372,945 11=ud U3:53:SU PM PUBLIC SERVICE 'DEPARTMENT CITY NStyl - J ` DEPT.P.S. DIV.O&M Recycling Fund BE-1 y g EXPENDITURES BY ACCOUNT FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate RECYCLING COLLECTION 597 453685 702000 0 Salaries 82,100 64,100 63,705 85,000 85,000 33,261 35,000 68,261 $86,700 597 453685 704000 0 Salaries&Wages 31,000 31,000 26,132 32,400 32,400 9,445 10,000 19,445 $31,500 597 453685 706000 0 Wages-Hourly 289,500 224,500 210,614 284,300 284,300 102,618 105,000 207,618 $297,300 597 453685 707000 0 Temporary Help 22,000 44,000 43,961 22,000 22,000 19,176 20,000 39,176 $22,800 597 453685 708000 0 Overtime-Salaries 5,100 5,600 5,573 5,100 5,100 1,185 1,500 2,685 $5,100 597 453685 709000 0 Overtime-Hourly 22,200 24,000 23,946 22,200 22,200 6,403 7.000 13,403 $22,200 597 453685 711000 0 Sick Leave 13,500 13,500 9,133 13,500 13,500 3,987 4,500 8,487 $12,100 597 453685 712000 0 Longevity 11,200 11,200 4,324 9,200 9,200 6,232 0 6,232 $6,800 597 453685 713000 0 Vacation 21,000 23,800 23,732 23,000 23,000 9,343 10,000 19,343 $23,000 597 453685 714000 0 Seasonal Paid Time Off 300 700 693 300 300 443 250 693 $400 597 453685 715000 0 Fringe Benefits 352,100 296,100 295,876 371,373 371,373 60,957 227,643 288,600 $491,600 597 453685 716000 0 Change In Accord Compensated 0 19,800 19,780 0 0 0 0 $0 597 453685 719000 0 Holiday Pay 14,000 14,000 12,899 15,600 15,600 7,635 7,500 15,135 $14,200 597 453685 741000 0 Miscellaneous Operating Expenses 47,000 54,680 22,876 34,200 35,885 15,875 16,000 31,875 $34,200 597 453685 741600 0 Administrative Charges 88,400 88,400 88,400 88,400 88,400 24,338 64,062 88,400 $38,600 597 453685 742000 0 Operating Supplies 3,600 3,600 2,385 3,600 3,600 1,777 1,800 3,577 $3,700 597 453685 743700 0 Administration and Engineering Services 0 0 0 0 0 $53.387 597 453685 744000 0 Utilities 8,600 8,600 3,897 6,800 6,800 3,366 3,370 6,736 $5,700 597 453685 745200 0 Equipment Rental 386,500 386,500 364,141 374,100 374,100 94,831 280,000 374,831 $374,300 597 453685 746100 0 Building Maintenance 3,500 3,500 3,428 3,500 3,500 1,728 1,730 3,458 $3.600 597 453685 748000 0 Insurance&Bonds 9,000 9,000 7,631 10,900 10,900 7,175 0 7,175 $10,900 597 453685 977101 0 Equipment<Cap.Limit Q Q Q Q Q Q Q Sub Total $1,410,600 $1,326,580 $1,233,127 $1,405,473 $1,407,158 $409,775 $795,355 $1,205,130 $1,537,987 212008 03:57:30 PM 1J PUBLIC SERVICE 1EPARTMENT CITY OF LAN IN.;' DEPT. P.S. DIV.O&M Recycling Fund EXPENDITURES BY ACCOUNT BE-1 FY07 Fund Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Bud et Budget Ex enses Ex enses Estimate COMPOST COLLECTION 597 453686 702000 0 Salaries 68,100 68,100 50,829 70,500 70,500 22,999 24,000 46,999 597 453686 704000 0 Salaries&Wages 22,000 22,000 18.474 22,900 22,900 6,587 7,000 46,999 $71,900 597 453686 706000 0 Wages-Hourly 94,600 78,100 72,618 90,600 90,600 49,325 31,000 80,325 $98,000 597 453686 707000 0 Temporary Help 36,000 36,000 25,481 36,000 36,000 12,899 7,000 19,899 $37,800 597 453686 708000 0 Overtime-Salaries 7,100 14,700 14,662 7,100 7,100 1,129 10,000 11,129 $9,600 597 453686 709000 0 Overtime-Hourly 22,900 50,900 50,893 22,900 22,900 23.468 12,000 35,468 $31,600 597 453686 711000 0 Sick Leave 7,000 7,000 1,168 9,000 9,000 3,126 3,000 6,126 $9,000 597 453686 712000 0 Longevity 2,600 2,600 1,282 2,200 2,200 3,431 0 3,431 597 453686 713000 0 Vacation 12,500 12,500 4,146 9,000 9,000 5,971 3,000 8,971 $2,100 597 453686 714000 0 Seasonal Paid Time Off 1,100 1,100 357 1,100 1.100 89 $9,900 597 453686 715000 0 Fringe Benefits 174,200 500 589 174,200 171,243 182,773 182,773 35,611 189,289 224.900 $260,700 597 453686 719000 0 Holiday Pay 9,500 9,500 4,720 10,100 10,100 3,392 4,000 7,392 597 453686 741000 0 Miscellaneous Operating Expenses 16,800 8,300 5,902 13,900 15,585 2,543 3,000 5,543 13,400 $ ,900 $ 597 453686 741600 0 Administrative Charges 57,000 57,000 57,000 57,000 57,000 15,693 41,300 56,993 4 597 453686 742000 0 Operating Supplies 1,700 1,700 1,106 1,700 1,700 807 810 1 617 $1, 00 7 597 453686 743700 0 Administration and Engineering Services 0 $1,448 597 453686 744000 0 Utilities 0 0 0 0 $34, 48 8,600 8,600 3,897 6,800 6,800 3,366 3,370 6,736 $5,700 597 453686 744500 0 Landfill Fees 171,700 176,516 171,526 176,800 176,800 107,809 64,000 171,809 597 453686 745200 0 Equipment Rental 188,100 211,500 211,408 237,700 237,700 61,459 58,500 119,959 $181 29,,500 $2 00 597 453686 746100 0 Building Maintenance 3.500 3,500 3,428 3,500 3,500 1,728 1,730 3,458 $36 597 453686 748000 0 Insurance&Bonds 5,700 5,700 4,794 6,900 6,900 4,508 ,900 i97 453686 977101 0 Equipment<Cap.Limit Q Q Q 0 4,508 $6, 00 Sub Total $910,700 $949,516 $874,934 Q Q Q Q Q $968,473 $970,158 $365,940 $463,499 $829,439 $1,065,348 112006 03:57:47 PM S r-uat_Il, JtKVJU - ', LHARTMENT CITY OF LANSII ,. �1' :: .: )EPT.P.S. DIV.O&M Recycling Fund EXPENDITURES BY ACCOUNT B -1 FY07 =und Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Budget Request Budget Budget Expenses Expenses Estimate TRANSFER STATION 597 453687 702000 0 Salaries 22,900 22,900 18,808 23,600 23,600 9,216 9,400 18,616 597 453687 704000 0 Salaries&Wages 10,600 10,600 10,346 10,800 10,800 2,957 7,000 9,957 $11,200 597 453687 706000 0 Wages-Hourly 47,400 47,400 34,524 49,900 49,900 21,109 21,500 42,609 $36,000 597 453687 706020 0 Wages-Hourly WHP 20,000 36,200 36,101 20,000 20,000 18,787 19,000 37 787 $25,000 397 453687 707000 0 Temporary Help 0 0 $25,0$0 i97 453687 708000 0 Overtime-Salaries 0 0 0 0 0 $0 i97 453687 709000 0 Overtime-Hourly12,600 12,600 327 12,600 12,600 0 500 500 32,800 32,800 4,837 32,800 32,800 1,488 1,500 2,988 $100 i97 453687 711000 0 Sick Leave 3,100 3,100 2,343 4,100 4,100 $2,100 i97 453687 712000 0 Longevity 1,800 1,900 1,824 1,800 1,800 2173 1,000 2,173 $2,500 Q7 453687 713000 0 Vacation Pay 5,800 5,800 3,251 3,000 3,000 1,860 1,100 2,960 $2,400 ;97 453687 715000 0 Fringe Benefits 99,300 99,300 60,169 108,306 108,306 13,692 52,108 65,800 83,500 ;97 453687 715020 0 Fringe Benefits WHP 17,100 27,700 27,670 17,100 17,100 5,623 23.777 29,400 $25,100 �97 453687 719000 0 Holiday Pay 3,100 3,100 1,182 2,700 2,700 1,219 1,300 2,519 $$2,100 97 453687 741000 0 Miscellaneous Operating Expenses 5,300 5,300 1,277 2,300 2.380 $2,300 97 453687 741600 0 Administrative Charges 29,500 29,500 29,500 29,500 29,500 8,464 21,036 29,500 12.900 97 453687 742000 0 Supplies 5,900 5,900 2,165 5,900 5,900 1,614 1,615 3 229 $ 6,000 97 453687 742200 0 Chemicals 0 0 0 0 $6,0$0 97 453687 743000 0 Contractual Services 2,600 2,600 0 0 0 0 $0 97 453687 743700 0 Administration and Engineering Services 0 2,600 2,600 0 0 0 17,831 97 453667 744000 0 Utilities 0 0 0 0 0 $17,831 17,400 17,800 17,712 15,600 15,600 6,701 8,000 14,701 $20,700 97 453687 745200 0 Equipment Rental 48,200 48,200 43,796 48,200 48,200 13,742 40,500 54,242 $55,700 97 453687 746100 0 Building Maintenance 13,500 13,500 6,519 7,500 7,500 2,183 4,500 6,683 37 453687 748000 0 Insurance&Bonds 3,200 3,300 3,280 4,700 4,700 $4,700 37 453687 977101 0 Equipment<Cap.Limit 0 0 3,084 0 3,084 $4,7$0 37 453687 991101 0 Operating Transfer-G.F. 0 0 0 0 0 0 $0 37 453687 992200 0 Budget Control 0 0 0 0 0 0 0 0 Q Q 4 Q Q Q $0 Sub Total $402,100 $429,500 $305,630 $403,006 $403,086 $114,765 $214,436 IQ $329,201 $351,331 12006 03:55:03 PM PUBLIC SERVICE rEPARTMENT CITY OF LANSI'r. 1' DEPT.P.S. DIV.O&M Recycling Fund EXPENDITURES BY ACCOUNT BE-1 FY07 =und Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget 9 Net Months 0-4-et Months Budget Request Bud et Expenses Expenses Estimate P.E.C.M. 597 453688 702000 0 Salaries 84,500 89,300 89,285 80,400 80,400 49,470 50,000 99,470 597 453688 704000 0 Salaries&Wages 1,000 1,000 776 $$1,100 597 453688 706000 0 Wages-Hourly 1,100 1,100 262 500 762 $1,2$0 597 453688 708000 0 Overtime-Salaries 16,500 16,500 14,345 22,400 22,400 0 0 0 $0 597 453688 709000 0 Overtime-Hourly 4,200 (2,450 23,000 14,450 $$6,500 597 453688 711000 0 Sick Leave 5,500 5,488 5,600 5,600 2,450 3,000 5,450 10,000 16,100 16,072 11,300 11,300 4,511 5,000 9,511 10,500 597 453688 712000 0 Longevity 2,000 2,200 2,186 2,000 2,000 218B $11,000 597 453688 713000 0 Vacation Pay 9,400 10,400 10,376 14,200 14,200 0 2,186 $1,700 597 453688 715000 0 Fringe Benefits 60,900 91,100 91,088 63,200 63,200 18,526 78,6774 977,200 96,900 597 453688 719000 0 Holiday Pay 9.000 11,100 11,094 10,600 10,600 4,865 $$9,700 i97 453688 741000 0 Miscellaneous Operating Expenses 88,700 66,405 64,043 78,400 80,085 20,333 40,000 60,333 $8.400 i97 453688 741600 0 Administrative Charges 23,100 23,100 23,100 23,100 23,100 6,360 16,740 23,100 $10,100 i97 453688 742000 0 Supplies 5,600 5,600 3,664 ;97 453688 743000 0 Contractual Services 5,600 5,600 2,784 2,790 5,574 $5,800 38,000 38,000 18,000 25,000 25,000 9,000 9,000 18,000 $25,000 '97 453688 743700 0 Administration and Engineering Services ,97 453688 744000 0 Utilities 0 0 0 0 0 $13,979 97 8.600 8,600 3,897 6,800 6,800 3,366 3,370 6,736 $5,700 453688 745100 0 Building Rental 33,700 33,700 33,608 33,600 33,600 33,500 97 453688 745200 0 Equipment Rental 18,300 18,300 17,364 15,700 15,700 6,071 7,000 13,071 $15,800 97 453688 745230 0 TERP 14,800 11,600 11,600 97 453688 746100 0 Building Maintenance 0 0 0 0 $4,000 97 453688 746100 0 Conferences 3,500 3.500 3.428 3,500 3,500 1,728 1,730 3,458 $3,600 5,000 5,000 2,074 5,000 5,000 954 1,100 2,054 97 453688 748000 0 Insurance&Bonds 5,400 5,400 4,376 $6,300 97 453688 749000 0 Depreciation 6,300 6,300 4,115 0 4,115 $6,300 97 453688 977014 0 TERP 0 22,600 22,548 0 0 0 0 0 0 0 3,600 3,600 0 $0 97 453688 977101 0 Equipment<Cap.Limit$5,000 Q Q 0 3,600 3,600 Sub Total $442.200 $485,005 3 Q Q Q $Q $448,413 $417,400 $419,085 $164.944 $258,204 $423,148 $418,279 Recycling Fund Total $3,165,600 $3,190,600 $2,862,104 $3,194,352 $3,199,487 $1,055,424 $1,731,494 $2,786,918 $3,372,945 12008 03:59:05 PM BUDGET FY 2006-2007 CITY OF LANSING DEPARTMENT OF PUBLIC SERVICE OPERATIONS AND MAINTENANCE DIVISION SERVICE GARAGE James J. Campfield City of Lansing Department: P.S.\O&M Division—Service Gara e BE-O p.1 Departmental Organization FY 2007 Description: (Attach organization chart) The Service Garage funds 17 Full-time staff members to maintain a fleet of approximately 162 powered,28 non-powered and pieces of equipment. These vehicles'are utilized in'all activities performed by the Public Service Department. The Service Garage Operations are funded by rental rates charges to users on vehicles purchased by the Service Garage Fund. This operation also repairs vehicles purchased by other Departments and Divisions, such as Transportation,Parks and the W.W.T.P. The 0&M Superintendent manages this fleet of vehicles by analyzing FleetTracker reports and working closely with the Service Garage Supervisor,Assista nt ant O&M Superintendent and vehicle users. PUBLIC SERVICE DEPARTMENT SERVICE GARAGE FUND WORKING CAPITAL FORECAST FY2007 2005 2006 2007 ACTUAL ESTIMATE BUDGET Beginning Working Capital 2,835,673 417,666 730 Operating Revenue-Vehicles/Bldg. Rental/MISC. 3,781,331 3,648,302 3,778,887 Operating Expense (5,948,513) (2,093,753) (1) (2,732,282) Adjustment/Changes in Accrual 0 0 0 Wage and Fringe Reserves 0 0 0 Results of Operations (2,167,182) 1,554,549 1,046,605 Other Sources(Uses) Vehicles/Equipment(Capital) (91,165) (2,022,515) (1,025,061) Proceeds from Capital Assets 0 0 0 C. I Lease Costs(Capital) (190,065) (191,320) (191,320) Sale of Equipment 29,998 50,730 25,000 nterest 407 (2) 300 300 3uilding Rental Income 0 191,320 191,320 Ending Working Capital lotes: 1)Includes 1 st&2nd six months expenses. ?)Interest from fund&bond. 3)Depreciation IW"Wtlt:35 PM rq PUBLIC SERVICE DEPARTMENT CITY OF LANSING FY07 DEPT. P.S. DIV.0&M DEPARTMENTAL BUDGET SUMMARIES SERVICE GARAGE FUND Title Prior Year Prior Year Prior Year Current Current First Six Second Six Department Budget Net Expense Budget Net Months Months Request Budget Budget Expenses Expenses Personnel $858,300 $730,400 $692,805 $839,100 $839,100 $350,113 $315,100 $867,700 Fringe Benefits $594,000 $721,900 $540,622 $563,972 $563,972 $119,879 $456,658 $784,151 Supplies/Expenses $995,300 $990,030 $1,791,072 $1,134,600 $1,134,600 $351,459 $477,826 $1,051,631 Building Rental $25,800 $25,800 $25,681 $25,600 $25,600 $25,599 $0 $25,500 Equipment Rental $0 $9,100 $9,100 $0 $0 $0 $0 $3,300 Trunkiines $0 $0 $0 $0 $0 $0 $0 $0 Debt Service $192,300 $192,300 $85,065 $191,320 $191,320 $40,660 $150,660 $191,320 Construction $0 $25,600 $0 $0 $0 $0 $0 $0 Equipment $939,200 $2,016,594 $9,987 $1,102,200 $2,150,095 $516,308 $1,314,887 $833,741 TOTAL $3,604,900 $4,711,724 $3,154,332 $3,856,792 $4,904,687 $1,404,018 $2,715,131 $3,757,343 3UMUN 05:u7:06 PM - PUBLIC SERVICE DEPARTMENT _ Cl OF LANSIN EPT.P.S. DIV.O&M Service Garage Fund EXPENDITURES BY ACCOUNT BE-1 FY07 Cost Object Project Title Prior Year Prior Year Prior Year Current Current First Slx Second Slx Current Department Center Budget 9 Net Expense Budget Net Months Months Budget Request Bud et Bud et Ex enses Expenses Estimate ADMINISTRATION 640 453623 702000 0 Salarles 139,600 125,600 122,949 145,600 145,600 60,661 84,000 144,661 640 453623 704000 0 Salaries&Wages 80,800 88,100 88,026 81,700 81,700 29,960 35,000 64,960 $157,600 640 453623 707000 0 Wagw-Hourly 108,100 151,300 151,261 107,400 107,400 128,233 23,000 151,233 $84,400 640 453623 707000 0 Temporary Help 1,000 1,000 $112,000 640 453623 708000 Oovertime-Salaries 0 1,000 1,000 0 0 0 $1,000 640 453623 708000 0 Overtime-Salaries 8,900 12,100 12,021 12,400 12,400 838 6,000 6,838 $12,400 Hourly 1,600 1,600 40 1,300 1,300 640 453623 711000 0 Sick Leave 29,000 29,000 22,759 22,300 22,300 8,266 10,000 18,266 $23,600 640 453623 712000 0 Longevity 20,100 20,100 13,380 18,400 18,400 14,849 640 453623 713000 0 Vacation 50,600 50,600 36,127 45,800 45,800 19,845 16,000 35,845 $44,000 640 453623 715000 0 Fringe Benefits 262,200 390,100 390,012 257,200 257,200 105,938 298,802 404,740 $396,120 640 453623 716000 0 Change in Accord Compensate 0 5,200 5,144 640 453623 719000 0 Holiday Pay 0 0 0 0 0 $0 29,000 29,000 24,952 26,600 26,600 11,776 13,000 24,776 $26,600 640 453623 741000 0 Miscellaneous Operating Expenses 36,800 39,230 23,068 640 453623 741600 0 Administrative Charges 54,500 54,500 13,600 13,900 54,500 $44,900 g 154,500 154,500 154,500 154,500 154,500 38,600 115,900 154,500 $44,900 640 453623 743700 0 Administration and Engineering Services 640 453623 744000 0 Utilities 0 0 0 0 0 0 $40231 640 453623 745100 0 Building Rental 45,000 45,000 43,643 45,000 45,000 10,041 30,000 40,041 $45:000 640 453623 745230 0 TERP 640 453623 746100 25,800 25,800 25,681 25,600 25,600 25,599 0 25,599 $0 9,100 9,100 0 0 , 00 0 Building Maintenance 0 0 0 0 $3$3,300 640 453623 747100 0 Conferences 0 2,900 2,900 81 2,800 $14,900 640 453623 748000 0 Insurance&Bonds 5,000 5,000 400 5,000 5,000 0 500 500 23,400 23,400 20,107 36,000 36,000 18,907 25,000 640 453623 749000 0 Depreciation 0 18,907 $25,000 640 453623 975000 43873 O&M Building 0 0 880,781 0 0 0 0 0 25,600 0 0 0 $0 640 453623 975001 43873 O&M Building City Costs p 0 0 0 0 0 $0 640 453623 975000 43958 Service Garage Roof Replacement 0 0 0 0 0 0 $0 640 453623 977008 0 Equipment Replacement 0 0 0 0 0 0 0 4,700 0 0 15,000 15,000 0 $0 640 453623 977101 0 Equipment<$5,000 2,500 2,500 0 0 0 $15,000 640 453623 977108 0 EquipmentReplacement-Uncapltalized 0 0 2,500 2,500 1,100 1,400 2,500 $2,575 640 453623 981000 0 Principal 0 0 4,400 4,400 0 500 100,000 100,000 0 110,000 110,000 000 10,400 640 453623 982000 0 Interest 92,300 92,300 85,065 81,320 81,320 40,660 140,660 180,320 $110,000 640 453623 750000 43873 Amortization-Bond Issue Co 0 0 $81,320 640 453623 750000 43934 Wide Area Network 0 0 0 0 0 0 $0 7,600 Q Q Q Q Q Q U Sub Total $1,228,600 $1,426,130 $2,109,016 $1,228,520 $1,228,520 $528,588 $800,662 $1,326,369 $1,320,946 /21/2006 05:07:3B PM .,T c` PUBLIC SERVICE DEPARTMENT IT N IN c DEPT.P.S. DIV.O&M Service Garage Fund EXPENDITURES BY ACCOUNT BE-1 FY07 Fund Cost Object Protect Title Prior Year Prior Year Prior Year Current Current First Six Second Six Current Department Center Budget Net Expense Budget Net Months Months Bud Budget Request et Budget Expenses Expenses Estimate OPERATIONS 640 453624 706000 0 Wages-Hourly 360,000 179,000 178,384 353,100 353,100 65,369 115,000 180,369 $363,100 640 453624 709000 0 Overtime-Hourly 29,600 37,800 37,761 23,500 23,500 10,316 13,000 23,316 $23,500 640 453624 715000 0 Fringe Benefits 331,800 331,800 150,610 306,772 306,772 13,941 157,856 171,797 $388,030 640 453624 742000 0 Supplies 238,600 283,300 283,256 422,700 422,700 133,987 160,000 293,987 $422,700 640 453624 746100 0 Building Maintenance 34,300 34,300 27,998 14,600 14,600 8,974 5,626 14,600 640 453624 746200 0 Equipment Repair&Maintenance 450,000 405,300 357,319 427,300 427,300 127,635 150,000 277,635 $427,300 640 453624 977101 0 Equipment< $5,000 15,000 15,000 6,923 0 640 453624 978000 0 Vehicles 0 0 0 0 917,000 1.820.394 Q 1.080,300 2128,195 515.208 1,312,987 1.828.1 2811.766 Sub Total $2,376,300 $3,106.894 $1,042,252 $2,628,272 $3,676,167 $875,430 $1,914,469 $2,789,899 $2.436,396 TECHNICAL EQUIPMENT 640 453625 977108 43954 Equipment Replacement-Uncapitalized Q 178,700 3.064 $0 $0 Sub Total $0 $178,700 $3,064 $0 $0 $0 $Q $0 $0 $0 $0 $0 $0 Service Garage Fund Total $3,604,900 $4,711,724 $3,154,332 $3,856,792 $4,904,687 $1,404,018 $2,715,131 $4,116,268 $3,757,343 2112005 05:07:50 PM NUBLIC SERVICE DEPARTMENT CITY OF LANSING BE-5(R) P.S. DEPT. O&M DIV. Service Garage Fund EQUIPMENT PRIORITIZATION FY07 Priority Item Description Account Number Tag# Cost Number (N)New R)Re lace 1 $4,999>Equipment/Tools>$1,000 640.453623.977108.0 (N)(R) $4,400 $4,400 2 $4,999<Equipment/Tools 640.453623.977101.0 (N)(R) $15,000 $19,400 3 Packer 33 yds 640.453624.978000.0 924(R) $164,599 $183,999 4 Packer 33 yds 640.453624.978000.0 925(R) $164,599 $348,598 5 Dump,Tandem 640.453624.978000.0 612(R) $95,043 $443,641 6 Dump,Tandem 640.453624.978000.0 613 (R) $95,043 $538,684 7 Dump,Single 640.453624.978000.0 158(R) $0 $538,684 8 Dump,Single 640.453624.978000.0 169(R) $0 $538,684 9 Loader,Skid-Steer 640.453624.978000.0 132(R) $45,000 $583,684 10 Loader, Skid-Steer 640.453624.978000.0 105(R) $45,000 $628,683 11 Forklift 640.453624.978000.0 172(R) $20,708 $649,391 12 Utility Truck 640.453624.978000.0 116 (R) $27,000 $681,249 13 Crew cab 640.453624.978000.0 122(R) $31,858 $708,249 14 Pickup 640.453624.978000.0 313(R) $15,504 $723,753 15 Pickup 640.453624.978000.0 267(R) $15,504 $739,258 16 Pickup 640.453624.978000.0 146(R) $15,504 $754,762 17 Pickup 640.453624.978000.0 621 (R) $15,504 $770,266 18 Pickup 4x4 640.453624.978000.0 136 (R) $24,531 $794,797 19 Truck Hot Box 640.453624.978000.0 160(R) $0 $794,797 20 Roller 3-5 Ton 640.453624.978000.0 148(R) $0 $794,797 21 Concrete Saw 640.453624.978000.0 744(R) $16,513 $811,310 22 Snow Plow,Power 640.453624.978000.0 608.03(R) $5,501 $816,811 23 Snow Plow, Power 640.453624.978000.0 614.03(R) $5,501 $822,312 24 Rolloff 640.453624.978000.0 44100(R) $5,793 $828,105 25-26 Miscellaneous Equipment 640.453624.978000.0 (R) $3,061 $831,166 640.453623.977108.0 Subtotal $4,400 640.453623.977008.0 Subtotal $15,000 640.453624.978000.0 Subtotal $811,766 Total $831 166 1;lf1V12000 ULAMb I'M PUBLIC SERVICE DEPARTMENT 6 YEAR GENERAL FUND CIP PLAN-FY07 '2 -�F --.-2 PUBLIC Y, SERVICE GENERAL FUND CIP'S GEN TOTAL GEN TOTAL GEN TOTAL GEN TOTAL GEN TOTAL GEN TOTAL PRIORITY DESCRIPTION FUND PROJECT FUND PROJECT FUND PROJECT FUND PROJECT FUND PROJECT FUND PROJECT NOW-- ,MM 1 Stormwater Phase 11 NPDES Permit 55,000 55,000 100,000 100,000 105,000 105,000 110,000 110,000 115,000 115,000 120,000 120,000 2 CSO-Ineligible Roads(Bond) 2,170,000 26,370,000 2,700,0001 ,2,400,000, .2,780,000 3,360,000 2,590,000 3 _Sidewalk Repair Program 300,000 215,000 154,0001 220,0001 161,0001 230,0001 164,5001 235,0001 168,0001 240,000. 175,000 250,000 4 _Discretionary Road Improvements TBD TBD TBD TBD I TBD I TBD I TBD I TBD I TBD TBD 5 N.Washington Square Construction(Bond) 2,400,000 2,400,000 6 Aurelius Landfill System Evaluation&Repair 310,000 310,000 7 Paulson LandflIl Remediation , 200,000, 200,000 625,000 625,000 Not Including Bonded Projects) 2007 6YEARCIPVER2,xla J." PUBLIC SERVICE DEPARTMENT 6 YEAR ACT51 CIP PLAN-FY07 PUBLIC JACT51 CIP's 01. T51 SERVI DESCRIPTION ACT51 TOTAL ACTS TOTAL ACT511 TOTAL ACTS 1 TOTAL-F TOTAL ACTS 1 TOTAL PRIOITY PROJECT PROJECT PROJECT PROTECT PROJECT PROJECT 1 STP Fed Aid Design/Match(ACT51 M) $675,000 $1,650,000 TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD 2 Road Improvements(METRO ACT) $3,98,000 $398,000 TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD 3 New Sidewalk(Major Streets) $150,000 $430,000 4 Bridga Fund(ACT51 M) $240,000 1 $915,000 5 Discretio Road I--erovements I $o 1 $0 1 TBD I TBD— TBD TBD I TBD I TBD I TBD- I TBD.;: TBD TBD VERSION DATE March 23,2006 2007 6YEARCIPVER2,Ae CSO=Combined Sewn 0-11 w SSO=Sanitary Sewer Overlim SRF:State Revolving Fund SWOIF-Strategic Water Quality Initiative Fund PUBLIC SERVICE DEPARTMENT SIX YEAR CIP PLAN - SEWAGE FUND-FY 2007 lurs,rmoa wandnB art FY 2007 FY 2000 FY 2009 FY 2010 FY 2011 2012 CIP PS FUND CSO/SSG CSOISSO FUND CSO/SSG C9O/SSG FUND CSOI6SO CSOISSO FUND C6OISSO CSOISSO FUND CSO/SSO CSOISSO FUND CSOISSO CSQISSO PRIORffV PRIORI DESCRIPTION BAUNCE REV.BONDS SRFIBWOIF BALANCE REV.BOND9 9RFISWOIF BALANCE REV.BONGS SRF/SWQIF BALANCE REV.BONDS 9RFISWOIF BALANCE REV.BONGS SRF/6WOIF BALANCE REV.BONDS 9RF/SWOIF 1 B 1 CSO Correction Ou! 6 Conbacnon 0 7.990.0001 16.210.000 a e10,000 20,180 000 8.570.0001 17 600.000 10,080,00D 20,740,000 10,470 000 25,010,000 3,910,000 10,310 000 , B 2 C Sh—S 9ewen 530 000 545 000 SB0 000 575,0001 585 000 520.0001 , B 3 C Share DeIN Sewan 5 000 5 000 5 000 5 000 5 0DD 5 000 , B 4 C' Share D.K.S— 5 000 50001 000 5 000 SAGO 5 000 5 000 1 B 5 mi caeanaous CSO III InaY IEIe 230000 0 270000 0 170000 0 160000 0 160D00 0 210000 0 11 B 6 Senile S em Ce /CNer6ow+Mauler Plan 1000000 0 0 0 0 0 1 B 7 Ber$Keen Re IeeemaM Pra act i 750 000 0 0 0 0 0 113 BeltFlierPrss Pro act 25 000 0 0 Flow Meter Inathb-Pro ect South Prime 1.11—1 350000 0 0SSOIS Lem VI Im rovememe ahort term cr lon term 800000 0 0Roaf fte IacemeM ro ect 200000 550000 650000Pi in Re lacemenl Proect North Plant 875000 0Pum Station Ma or Maultanarca 200000 0 200Wer Side lnM tor-SIdment Rommel 55000 0Healatl VeNde Slon•BWidin O e M 17 600 a6B00 SOPda Muddcatat0 1 300 000 1 300 000 1 300 000 1 300 000 1 300 D00 Plant lm rovementa 0 1.500.0001 1 1500000 ".00.0001 1200000 2300000 0 16,210 TOTAL CASH 11 51e 6001 13,071.-1 15.9 000 20 475 000 24 1 e5 0 25 550 000 traleg star ua MaMe un line 7 1980's EPA Grant Equlpmnd ReplooemeM Fund(Capital Conbngt 2.275.000 0 line 2 Edatmg Revenuo Bond. 0 7 890 000 0 e e10 000 0 0 0 0 kne3 New Revenue Bonds or SRF Loam(chack column) 0� 16,210,000 0� 20,1e0.000 0 8570000 17,90Q000 0 t00e0000 20,740.000 0 10470000 25.010.000 0 e910000 1B.310.000 J rv0rsFa:Ine0lwveasoN a.,x3 oon,Rwe PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX(517)483-6082 http://publ icservice.cityofla nsingmi.com 1,01 Virg Bemero,Mayor TO: Board of Public Service FROM: Bill Bergman, Interim Director of Public Service DATE: March 17,2006 SUBJECT: Proposed Budget—Fiscal Year 2007 This year, the budget request is organized a bit differently than in previous years. The majority of changes affect the Administration and Engineering section of the budget. In past years,most of the Administration and Engineering staff were shown in the General Fund budget. Two years after a budget year,the Indirect Cost Distribution Plan reallocated these expenses in proportion to the effort to support each fund. As a result,the majority of the Administration and Engineering expenses were returned to General Fund in the form of credits from the other funds, but in a manner that was not obvious. For FY 2007,the budget shows the Administration and Engineering expenditure requests directly as they support each fund. This will provide greater clarity. Another major change is the proposed reduction of 20 positions, most of which are already vacant. We are not identifying the specific positions at this time for a number of reasons. The department recommendations may not be accepted by the Mayor. Even if these recommendations are accepted by the Mayor,any changes will be subject to review and input that the respective union contracts may require. If a currently occupied position is eliminated,the employee will have bumping rights, per the contract. There is no point in unduly alarming any employee by designating a position to be lost,when such a change in a position may never transpire. The first set of tables summarizes all of the funds and activities of the Department,excluding CIP and Debt Service. When summarized as a whole,the Department's proposed operating budget has a decrease of 1.23%for personnel; an increase of 0.19%for supplies and operating expenses; and a decrease of 9.89%for equipment as compared to the approved budget for FY 2006. The overall operating budget, including personnel and equipment costs, is a decrease of 0.88%, when comparing the approved budget for FY 2006 with the proposed budget for FY 2007. Each of the separate funding areas has information concerning its respective budget. Each funding area also addresses the City Council funding priorities for FY 2007. We will be available to answer questions or address issues relative to the proposed budget for Fiscal Year 2007. cc: D.Johnson B.'Ross V. Rose PUBLIC SERVICE DEPARTMENT J 732 City Hall Y y 124 West Michigan Avenue y Lansing,Michigan 48933 j (517)483-4455 I FAX:(517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor April 6, 2006 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from the meeting held February 9, 2006. Please place these minutes of file. Respe ctfully submitted, 3A643 Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" RECEDED REGULAR MEETING 2006 ApR 12 AM 9: 2, OF THE BOARD OF PUBLIC SERVICE LANSING CITY CLERK FEBRUARY 9, 2006 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, Alfreda Schmidt, and Brian Surgener ABSENT: Shirley Rodgers STAFF: Bill Bergman, Dean Johnson, and Victor Rose VISITORS: None 1) CALL TO ORDER— Chair Flechter called the meeting to order at 11:45 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Flechter welcomed everyone. 2) APPROVAL OF MUNUTES - January 12, 2006 Ms. Schmidt moved, Mr. Baerman seconded, to approve the minutes for the meeting held January 12, 2006, as presented. MOTION CARRIED UNANIMOUSLY. 3) CITIZEN COMMENTS— None. 11:50 a.m. Mr. Copedge arrived. 4) ACTION ITEMS— a. Public Service Department Annual Report 2005 Mr. Flechter distributed copies of a cover letter he prepared to accompany the Annual Report which was included in the Board packet. A discussion ensued. Mr. Copedge moved, Mr. Bloomberg seconded, to adopt the report Public Service Department Achievements, Initiatives, and Challenges in 2005, as the Board's Annual Report and submit it to the Mayor and Lansing City Council for consideration, in compliance with the Lansing City Charter. MOTION CARRIED UNANIMOUSLY. 5) REPORT OF OFFICERS— Public Service Board Page 2 February 9, 2006 Monthly divisional reports were distributed in Board Packets. Engineering Division—No additional information was provided. Wastewater Division—No additional information was provided. Solid Waste Section—Mr. Flechter asked for clarification on the information regarding the number of phone calls responded to. Mr. Rose stated he would investigate this information. Operations & Maintenance Division—No additional information was provided. 6) DIRECTOR'S REPORT— A. Enhancement Grant- Mr. Bergman reported that an Enhancement Grant for streetscape improvements along Michigan Avenue, offered by the Michigan Department of Transportation (MDOT), was rejected by City Council. However, there are a few Council members working to garner support for the grant. Mr. Johnson noted that the grant is for approximately$2.4 Million. The City's match would be approximately $800,000. The Michigan Department of Environmental Quality(MDEQ) has verbally committed to fund $500,000 to $1 Million of the City's portion. A discussion ensued among Board members regarding the Enhancement Grant. Mr. Johnson explained that the proposed rain gardens would provide an innovative method to manage run-off which would meet compliance guidelines. Under the Clean Water Act, management of run-off is a legal requirement and the Enhancement Grant would have provided an opportunity to meet these guidelines with small expense to the City while at the same time, acquiring a significant benefit. Mr. Johnson noted that the Michigan Avenue Corridor was an important component of the recommendations made by the Mayor's 2020 Task Force. Mr. Surgener suggested that the City complete the grant application and see if MDEQ can commit to providing the funding. Mr. Flechter thanked Mr. Johnson and the engineering staff for their time and effort in trying to secure the grant for the City. B. Budget—Mr. Bergman explained that the Departments have been instructed to design their budgets from scratch. Weekly instructions are given and no deadlines have yet been provided. Mr. Bloomberg asked if the Board would be reviewing budget materials this year. 7) OTHER ITEMS — -Mr. Bloomberg asked for the status on sewer back-up questions raised by Ms. Rodgers at the January meeting. Mr. Bloomberg also wondered if recruiting had begun to fill the vacant Director's position. -Mr. Surgener reported that he recently attended a meeting to discuss the U.S. 127 Sound Wall. Mr. Surgener noted that the City would be required to pay 10% of engineering Public Service Board Page 3 February 9, 2006 costs even if the project is canceled. Mr. Copedge noted that the Department may need to inform City Council of the potential of jeopardizing future funding from MDOT by setting the precedent of backing out of projects. -Mr. Copedge asked about the status of the resurfacing of Waverly Road. 8) COMMUNICATIONS—None 9) ADJOURNMENT— The meeting adjourned at 1:10 p.m. Respectfully Submitted, ._4a,�k-A Faith Rach Recording Secretary P:\PUBSVCBD\Minutes\02-09-06 ENGINEERING DIVISION STATUS February 3, 2006 PERSONNEL/ADMINISTRATION Administrative Aide — 28: Vacant. Hiring process on hold — might fill by transfer. Capital Projects Engineer-40: Hiring process underway. Developing selection process. MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI—IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street, along with Stafford Avenue south of Cavanaugh, is scheduled for base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3`d and discussed the plan. STREET PROJECTS Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 02/03/06 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. Bids were opened on January 6, with CL Trucking being low bidder. The preconstruction meeting is scheduled for February 9. Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer—Dykema Updated 10/13/05 Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Updated 12/01/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project has been sent to the Public Service Committee. The right of way will still be obtained from the BW L. 45045 Moores River Drive—Dykema/Parry. Updated 11/3/05 The sanitary sewer and culvert lining are complete. The road has been temporarily paved for the winter. In the spring, the remainder of the work, including watermain replacement, milling and resurfacing between Cambridge and Frances Park, and total road reconstruction from Cambridge to West of Pettis to be completed. Issues with the ROW and the guard rail will be worked out over the winter. 1081 2006 Major Street Resurfacing—Dykema/Parry. Updated 02/03/06 This project is being designed in house by the Public Service Department. It is being bid through MDOT and will receive 80% Federal Funding. The Streets included in the project are: Miller Road—MLKIng to Cedar, Jolly Road—MI-King to Washington and Mount Hope—Bedford to Pleasant Grove. The 80% plan review(GI, or Grade Inspection)took place on January 19. Final plans are due February 22, 2006. - 1 - BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad -Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22, 2004. Bridge closed December 27, 2004 and construction started. BWL relocated power mid-April, so there was no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer, and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine - Project Engineer: Ahmad Bridge completed and opened to traffic on June 7, 2003. DLZ presented a remedial plan on 2/4/05 to address deck drainage issues. Location and extent of water stagnation verified by deck flooding using O&M water lorry on 6/24/05. MDEQ issued permit on 10/24/2005 for remedial work. Work to be started in 2006 construction season.Account finalization in process, DLZ to reimburse City non participating costs [Last Updated: January 5, 2006]. 26071 East Grand River Avenue Bridge over the Grand River-Project Engineer: Gamble MDOT Grade inspection held on 10/21/2005. Draft Final Construction Plans and Specs submitted to MDOT on 1/4/05. PI process initiated for sidewalk reconstruction in selected reaches [Last Updated: January 5, 2006]. 46126 Beech Street Bridge over the Grand River-Project Engineer—Project Engineer: Ahmad Project approved for MDOT Critical Bridge funding in 2006. Funding acceptance/matching CIP in process. Design and Engineering Services RFP under preparation [Last Updated: January 5, 20061. SEWER PROJECTS 25089 CSO Ph II Seg 5 -Lansing Ave Pump Station -Contractor: Davis Const- Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044 -Contractor: - E.T. MacKenzie -Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project completed 10/2005,Account finalization in process. [Last Updated: January 5, 2006]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is completed except for punch list items and some grouting. Last Updated January 5, 2006 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Gamble Bore on Bates completed. Construction completed for the season. Last updated 1/5/06. 36311 Printers Row(formerly Kerr House Development): City construction completed. New sanitary sewer installed. Remaining construction is the developer's. Last Updated January 5, 2006 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie-Project Engineer: Danke 2005 work completed. Work to be completed in 2006 includes High and Rheamount north of Lake Lansing, Beaver Street, Center Street, Case Street and final paving on McKinley. Sheet pile delivered to Case Street for February construction. Last Updated January 5, 2006 16077 CSO PH IV SEG 3—013 West—Design -Project Engineer: Ahmad Project out to bid. Prebid meeting held on 1/5/06. January, 2006 bid opening. Last Updated January 5, 2006 36309 CSO PH IV SEG 3—023—Design —Project Engineer: Danke Noise waiver approved by Council. Bids opened 12/20/05. Recommendation of Award sent to Mayor. Access plans for businesses are being developed as well as signing for businesses. Construction to start in March at Cedar and Michigan. Last Updated January 5, 2006 - 2 - 36313 Michigan Avenue Enhancement Project—Design—Project Engineer: Danke Streetscape project to be constructed in conjunction with the CSO 023 project. Included in the plans are rain gardens and other streetscape improvements. We are seeking an MDOT enhancement grant for the project. If granted,the City will have a 20%match plus engineering costs. We are seeking a May MDOT bid opening with construction later this summer. Last updated January 5, 2006. 36315 CSO PH IV SEG 4—N.Washington—Design—Project Engineer: Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape to be designed by others. RFP for road/streetscape design currently on the street. To be designed in 2006 for 2007 construction. Last updated January 5, 2006. 36316 CSO PH IV SEG 4—Downtown—Design—Project Engineer: Gamble CSO separation to be designed in 2006 for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated January 5, 2006. 27067 CSO PH IV SEG 4—018 SE—Design—Project Engineer: Danke CSO separation to be designed in 2006 for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated January 5, 2006. 37076 CSO PH IV SEG 4—020—Design—Project Engineer: Ahmad CSO separation to be designed in 2006 for 2007-8 construction. 020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. Last updated January 5, 2006. 15088 CSO PH IV SEG 4—013 NW—Design—Project Engineer: Gamble 013 NW is roughly bounded Sheridan Road,Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Last updated January 5, 2006. 00049 2005 Misc.Sewer Construction -Contractor: Scarlett Construction Co. -Project Engineer:Ahmad Contract awarded, Notice to Proceed issued 12/20/05. Project includes 8 sanitary and 1 storm sewer locations for repair and corrective actions. Regulator 037 abandoned 11/23/05 per MDEQ requirements/deadline. [Last Updated: January 5, 2006]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. -Project Engineer: Ahmad Project complete: 8,90 feet of root treatment; 1780 joints grouting; and 13000 feet of CIPP lining completed. Account finalization in progress. [Last Updated: January 5, 2006]. 14142 TRPS, SSO Elimination/Open-Cut Rehab, Consultant Wilcox Assc. -Project Engineer: Ahmad Sewer installation and road paving 100% complete. 4,600 feet of new sewer installed and 173 feet repaired. Account finalization in progress. [Last Updated: January 5, 2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer:Ahmad. a) Installation Contract: Bids received on 5/19/05, project funding and bid acceptance under process. b) Procurement Contract: Sole source contract with Amitech USA signed 12/22/05, procurement scheduling in process. [Last Updated: January 5, 2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie -Project Engineer: Ahmad Pump Station 98% complete, roof installation remaining. Force Main between BRPS and NAPS 100% complete. BWL water and power commissioned. Start up done 12/15/05 [Last Updated: January 5, 2006]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01083 2006 Manhole Insert Program—Project Engineer: Danke 2000 inserts ordered for delivery in January. Installation to start 1/9/06. Area for placement include Chilson in the northeast, Red Cedar Area F, Clemens PS area in the east, 037 and Sunnyside in the south and Ravenswood PS, Area C, and Joseph in the west. Last updated January 5, 2006. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering - Project Engineer: Danke The consultant has been directed to complete their investigation. Last Updated January 5, 2006 ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill - 3 - received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE, Last Updated 1/1/2005]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer: Ahmad. Initial groundwater sampling field work complete 5/02 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE, Last Updated 1/1/2005]. 46118 O&M Complex RAP -Consultant DLZ - Project Engineer: Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01.Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE, Last Updated 1/1/2005]*. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ - Project Engineer: Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE, Last Updated 1/1/2005]*. 46093 Diamond Reo RAP -Consultant DLZ- Project Engineer: Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NO CHANGE, Last Updated 1/1/2005]*. *A new letter proposal issued in 12/05 (due on 2/3/2006) for closure of these 5 miscellaneous environmental sites. [Last Updated: January 5, 2006]. SIDEWALK PROJECTS 01080 2005 New Sidewalk-Project Manager: Brian Love S. Cedar(Miller to Kaynorth), S. Martin Luther King(Northrup to Jolly)and N. Martin Luther King (Bridge over the Grand River to N. Grand River Ave)- Low bidder is H&C Earthworks. Public Hearing for the project was held on December 5, 2005, Public Improvement IV was approved on December 12, 2005. Construction is scheduled to begin in April. Last Updated February 2, 2006. 01085 2006 Sidewalk Repair- Project Manager: Brian Love Area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr.Blvd.Public Improvement 1/11 sent to City Council on January 181h. Last Updated February 2, 2006. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated January 5, 2006. 75124 Gilkey Drain enclosing—Project Engineer: Danke Survey of the section of drain to be enclosed completed. Last updated January 5, 3006. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 513001 Governor's Collection (College Fields):- Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004. Construction on North side has not started, development held up for many months in 2005 due to changes by developer. Revised site plans submitted on 11/21/05 were reviewed and response provided. Recent site plans show the development is proposed to go in seven phases [Last Updated:January 5, 2006]. LETTER OF INTENT PROJECTS 4 - 15085 Bioport Sewer Acceptance—Project Engineer: Danke Reviewed preliminary plans. The State is proposing to extend the sewer north on MLK. Last updated 1/5/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction Management Consultants Inc.representing bonding company.O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes:Working on easements. Last Updated November 3, 2005 37075 East Village - Boys Training site: Working with developer on road acceptance. Last Updated January 6, 2006 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction planned for this winter. Last Updated January 5, 2006. 28050 US 127 Noise Wall—Project Manager—Bill Bergman Project estimate is $5,000,000 with the City Share estimated at$500,000. An informational public meeting was held with residents on January 26 at Post Oak Elementary.City has to commit to funding for the project by the end of June 2006 for MDOT to proceed with scheduled September bid letting. Failure to award during this State fiscal year(October 2006)will result in forfeit of the grant.Construction is anticipated to start in the spring of 2007. Last Updated February 2, 2006. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved,work not yet started by developer. [Last Updated October 17, 2005]. T:\data\WP\DATA\PROGRESS\05PROGRPTS\December 1 2005.DOC - 5 - Public Service Department Monthly Status Keport Street, Surface, Sewer, Waste Reduction Services and Service Garage January 2006 OPERATIONS AND MAINTENANCE Street Section • Potholes and utility cuts. • Filled temporary sidewalks with asphalt. • Crack sealing is being done when weather permits. • AMZ patching has been done on Howard and Homer. • Salted bridge sidewalks and skywalks when needed. Surface Section • Other routine maintenance included; hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • Due to the warmer than normal temperatures and wet conditions we have spent a large amount of time on our gravel streets. When there is no frost in the ground, the snow and rain caused rutting and potholes. We are required to use limestone to fill the areas because of the amount of water present. • We participated in three nine-route salting, one hills & stops and one partial plow. • Two guardrail repairs were completed. One on Bell Street and one on Sawyer Street. • We cleaned and swept the parking and storage barns. Sewer Section • Cleaned 70,4501f of sanitary main utilizing three jet/vac trucks. • Cleaned 55 In. of storm sewers. • Cleaned 118 catch basins with dipper truck. • Cleaned nine manholes by removing solids with vac truck.- Televised 2,0301f. of sanitary sewer mains. • Repaired six catch basin structures. • Repaired eight If of storm main. • Repaired 10 If. of sam. _y main. • Repaired five manholes structures. • Plowed snow from City& State sidewalks once during the month. • Removed snow and salted 28 crosswalk locations. Waste Reduction Services • Participated in the Lansing School District's Magnet School Fair on January 22. The paper making activity was provided to attendees as part of the Wood creek Magnet School display. • Confirmed guest speaker for WRAP luncheon. The committee is honored-that Mayor Virg Bernero has agreed to speak at the event. Confirmed location for WRAP luncheon. The event will be held at the Cadillac Club. • Confirmed recycling collection and promotion at the Lansing Home and Garden Show, March 16- 19th. Shoes,books, batteries and cell phones will be accepted. The show organizers are offering %2 off admission for opening day attendees who bring in a pair of shoes to recycle. WRS will be giving away a mini-football, made from Nike Grind(ground up athletic shoes) to each person who brings a pair of shoes, while supplies last. • Confirmed that the Special Recycling event scheduled for April 8 will accept books,boxboard, CD's, DVD's and VHS tapes. • Responded to 3209 telephone calls. • Collected 300 cubic yards of Christmas trees. • Served our 4555 Blue Billy Trash Cart customers and the thousands more which use our blue City trash bags. • WRS collected 230 tons or recycling in December 2005. Service Garage Section • N/A LA]'_ TNG WASTEWATER DIVISIO' 1viONTHLY STATUS REPORT JANUARY 2006 DPERATIONS Week of 1/9/06. Backflushing blended sludge storage tank number 5. Tank outlet plugged with sand and rags. Throughout January. Cross training operations staff to perform solids handling duties in the dewatering area. Some operators have learned the biosolids stabilization process of solids handling. Week of 1/23/06. Staff cleaning out overflow distribution chamber at screen building. Major grease and scum buildup causing flow restrictions. VIAINTENANCE Throughout January. Pump station staff researching pump stations as-built information for cathodic protection information. Week of 1/9/06. Wise Road pump station pump repaired. New third pump is on order. Throughout January. Reduction of plant parts crib inventory. Many parts obsolete and beyond shelf life. Most parts that are needed can be obtained locally within a day. Week of 1/16/06. Technical Maintenance staff installed the new voltage control unit for laboratory. Week of 1/23/06. Stairs at north entrance to Tertiary Building have been replaced. Previous steps unsafe. Week of 1/23/06. Building Maintenance Department staff came to WWTP to repair Tertiary Building boiler. Week of 1/23/06. Plant Raw Sewage Pump Station. #2 pump rebuilt and back in service. #4 taken out of service for drive shaft u-joint replacement. Week of 1/30/06. Pump Station staff flushing odor control units at Frances Park and Lansing Avenue pump stations. _ kDMINISTRATION Throughout January. Administration working on FY 07 budget, per budget and costing instructions. 1/10/06. Staff meets with Midwest Air-Balancing-and Tetra Tech to discuss fume hood air balancing in laboratory. 1/19/06 and 1/24/06. Safety training for all Division staff. Confined Space Entry, Hazardous Communication, Lock Out/Tag Out, Emergency Action Plan, Workplace Violence, and Sexual Harassment. Week of 1/23/06. Bar Screen Project recommendation letter is in Mayor's office for approval. Week of 1/23/06. Notified Tetra Tech of our desire to send the BioRem Odor Control unit back to manufacturer for refund. The unit has never worked properly. Will investigate other odor control options for biosolids storage. 1/31/06. Staff attends the surface water sampling program meeting at Ingham County Health Department offices. PUBLIC SERVICE DEPARTMENT ACHIEVEMENTS, INITIATIVES AND CHALLENGES IN 2005 PART ONE ACHIEVEMENTS IN 2005 A. ECONOMIC DEVELOPMENT 1. Administered Letter of Intent projects for installation of public improvements on various developments. 2. Continued to work with the developers of the College Fields development to restart this large scale project in which approximately 3000 feet of sewer has been installed and 2000 feet of road paved. This development, at full build-out will contain over 250 units of mixed residential development that will be built around the new College Fields Golf Course. 3. Construction of the Bennett Road Pump Station to serve the College Fields development was almost completed (90+%) in 2005. The recently constructed North Alaiedon Pump Station and the Bennett Road Pump Station will serve the sewer district in Alaiedon Township and the College Fields development. Both of these areas will add more than 300 acres to our sewer service area and encourage new development. 4. Worked with the developers of East Village (the Boys Training School Site) to complete the construction of the roads, sewers and sidewalks in the development. This development represents the first major housing development in the City in many years. When completed, this 24-acre parcel will contain over 177 family homes. 5. Worked with the developers of Printer's Row(Kerr House development)to coordinate CSO separation of a section of St. Joseph. This was a developer friendly activity to move up the separation of this particular street so as to eliminate the need for large scale construction in the near future. The Printer's Row development will add 17 new residential units to the City's housing stock 6. Worked with the developers of the Gillespie and Hepler developments. When completed,these two developments will add over 260 homes to downtown Lansing. 7. Worked with Worked with the MDOT and MDEQ to gain tentative approval on an enhancement grant package totaling over$4.0 Million dollars for the Michigan Ave. Corridor. This will enhance the approach to the State Capitol as well as encourage future property investments. Page 1 of 21 B. NEIGHBORHOODS 1. In an effort to increase safety for pedestrians using the City's sidewalk system, the Department completed an assessment of the major street sidewalk network. Areas with gaps in the sidewalk network were prioritized into categories for installation of new sidewalk. The highest priority areas received new sidewalk in 2005. It is estimated that the program to fill in the gaps along the major streets will take 15 years to complete. 2. Worked closely with neighborhood groups and associations to provide advance notice of construction activities and projects as well as ongoing communication during long projects. 3. Continued to partner with the BWL on construction projects in an effort to shorten the overall duration of construction projects on neighborhoods. 4. Replaced more than 129,000 square feet of sidewalk to provide safer routes for pedestrians. 5. Constructed over 52,000 square feet of new sidewalk to fill in gaps in the existing sidewalk network. This is almost 2 miles of new sidewalk and includes sections along Jolly Road, Lake Lansing Road, Cedar Street and Saginaw Street. 6. Paved 1 gravel street; Wayne Street east of Aurelius Road. This extension of paved roadway with the installation of water main and sanitary sewer in encouraging the development of 8 to 12 residential lots. 7. The city continued to work with MDOT on the design for construction of a barrier wall to provide relief to the residents from highway noise on US 127. This was in response to petitions from the Groesbeck Neighborhood citizens in 2004 and application to MDOT in 2005. This project is expected to be completed in 2006. 8. Provided salting and snow plowing operations to the city's bridges,major streets, and local streets. 9. Worked closely with neighborhood associations to keep our city clean, improve safety and build pride in our communities. Worked with Council Member Joan Bauer, Mayor's Executive Assistant Dave Wiener, and other departments to improve beautification of our city by requesting funding to increase frequency of sweeping, mowing, etc. 10. Supported our neighborhoods by continuing the collection of solid waste materials from residential homes including bulk, refuse, compost and recyclable materials. Continued operation of the curbside blue cart trash collection program which has experienced an increase in participation since the introduction of the ninety-five gallon carts. Approximately, 25%of all City residents currently use the refuse system. Our number of active blue cart accounts continues to increase with over 4000 in 2005. We expect to have over 4500 by February 2006. Continued the bulk sticker program creating sufficient revenue to cover landfill and operational expenses. Page 2 of 21 11. Provided quality recycling and compost material for marketing and with increased promotion , increased participation is expected. It is worth noting that we recycle 12 lbs. per month per household which is at the average nationwide, and does not include our composting numbers. The yard waste collection program continues to be one of the best values offered anywhere in the state. As part of our integrated approach to solid waste management, department staff continue to provide technical assistance to individuals seeking to further reduce their waste with information on backyard composting and grasscycling 12. Continued to make the cleaning of sewers in response to sewer problems as a high priority and met the goal to clean sanitary sewers every two years and respond to citizen complaints within an hour or less. Increased efforts in sanitary sewer and manhole repair, Wye and taps, sanitary sewer, storm sewer and catch basin cleaning due to bringing staff levels close to normal range. 13. Recent improvements implemented at the City's wastewater treatment facility have helped significantly reduce the presence of odors in the neighborhoods surrounding the plant. These improvements will ultimately help protect our citizens, the water that flows through our City, the air we breathe, the value of our properties, and the overall quality of our neighborhoods. The wastewater treatment facility continues to produce and discharge approximately 16 million gallons of high quality clean water into the Grand River every day. 14. Continued to meet with BWL to work cooperatively on solving billing and collection cost issues. C. FAMILY,YOUTH,AND EDUCATION 1. The Wastewater Division encourages all local public educational institutions to tour the treatment facility. In 2005, staff conducted numerous tours with school grades ranging from 5th grade to college level. Provided economic and technological information, and facility tours to the Lansing School District, Michigan State University,Lansing Community College, industry association representatives, regulatory agency representatives, and other municipalities to offer information about our service to the public, and to make people aware of the Clean Water Act. 2. The Wastewater Division worked with the Michigan State University"Upward Bound" Program this year by involving a student in a job shadowing and general work/study arrangement for approximately six (6) weeks. Through this process,we are able to demonstrate to our local youth the kinds of opportunities available to students in the Lansing community who are low- income and first generation. Page 3 of 21 D. INFRASTRUCTURE AND ENVIRONMENT 1. Chaired the Greater Lansing Regional Committee on Phase II Non-Point Source Pollution Prevention. This group is working collaboratively to achieve storm water permit compliance with the MDEQ. In addition to several pollution prevention requirements included in the permit, watershed plans are being developed for the three watersheds that drain the City of Lansing. These include the Grand River, Red Cedar, and Looking Glass River watersheds. The permit requires a great deal of public input and involvement and the Department participated in and conducted several public meetings related to this effort. 2. Continued work on a Remedial Action Plan(RAP)with MDEQ to address groundwater and environmental issues associated with the Aurelius Road Landfill and the Paulson Road site. 3. The City continued its 30-year Combined Sewer Overflow program by completing its 14`h successful year of the program. A highlight from this past construction season was the abandonment of regulator 37. This will bring the total average annual reduction in sewage overflow to the river to 572 million gallons. 4. Approximately 15 miles of road were resurfaced in 2005. 5. Completed design for replacement of superstructure of East Grand Avenue Bridge over the Grand River in Old Town. The Department formed a design core team comprised of local businesses, the convention and visitors bureau and the Old Town Main Street Organization. This Core Team assisted in the design by helping to select and drive the major esthetic features of the bridge. Construction is expected to start in Spring 2006 and expected to be completed by the end of Fall 2006 6. Completed the replacement of the Pennsylvania Avenue bridge. Construction cost was approximately$3.0+/- million. 7. The City, through its Administrative Consent Order(ACO)with the Michigan Department of Environmental Quality(MDEQ), has begun to address some of the short term measures called for in the ACO. The ACO is a document that will guide the City in meeting MDEQ guidelines and federal regulations on sanitary sewer overflows (SSO). The first project targeted in the ACO-short term measures was the Tecumseh Road Pump Station Sewer Rehabilitation Project. Under this project, 3000 feet of sanitary sewer was lined with CIPP (cast in place pipe) 890 feet of root treatment applied and 1780 joints were grouted. Also, 4,600 feet new sewer were installed and 173 feet repaired. Page 4 of 21 8. The first ever comprehensive sanitary master plan continued to develop many scope items of the contract including the development of a hydraulic model and the selection of SSO alternatives to meet the MDEQ/ACO requirements. The hydraulic model will assist the City in analyzing sewer system capacity and our ability to serve future developments. Other task items of the Master Plan are assistance in GIS information management systems, inflow and infiltration inspections and submittal of the City's final SSO project plan. The master plan final recommendations will be finalized and presented to the Public Service Department by the summer of 2006. 9. Completed the design and material procurement contract to replace several deteriorated key structures on the West Side Interceptor. This project will be one of the first in the country to use pre-cast polymer based concrete structures. The West Side Interceptor carries approximately 1/3 of the City's sewage to the wastewater treatment plant. 10. Met final treated water discharge effluent to the Grand River and the administrative requirements of the National Pollutants Discharge Elimination(NPDES) Permit by efficient operations and maintenance of our largest regional Wastewater Treatment Plant. 11. Completed construction of Supervisory Control and Data Acquisition (SCADA)Phase IV for the City's Wastewater Treatment Plant and pump stations. All portions of Phase I&II and IV of SCADA are in use. SCADA Phases I, II, and III and Phase II implementation has provided fully automated control of the Plant screening process,north plant primary and secondary processes, south plant primary and secondary processes,north plant equalization, south plant equalization&retention, tertiary filtration, solids handling processes, recycled flows,plant effluent water system and UV disinfection. Phase IV implementation provides automated control of the City's Major and Minor Pump Stations. The Wastewater Division continues to expand and improve upon its recordkeeping capabilities through the use of SCADA by tracking such useful process parameters as: equipment run times,power monitoring,pump vibration analysis,pH, temperatures, tank levels, etc. The recent availability of computer trending parameters has been a useful tool in the operation and maintenance of the treatment facility. 12. Completed SRF funded projects related to CSO for the WWTP. These projects include: odor control, equalization basin flushing, aeration tank drain redirect,plant effluent water modifications, and final settling tank launders. 13. The Wastewater Division is working with the City Attorney on restaurant grease discharge issues and local limit ordinance revisions. 14. The Wastewater Division continued landfilling of residual solids to aid in the decomposition of refuse and formation of methane gas, and resulting co-generation of electrical energy. The Wastewater Division also continued recycling residual solids to agricultural land through biosolids land application. Page 5 of 21 E. QUALITY OF CITY SERVICES AND PROFESSIONAL DEVELOPMENT 1. Attended a variety of computer classes for technical and clerical staff to increase computer literacy. 2. Provided opportunities for staff to attend various seminars and workshops on technical and professional development. 3. Monitored,reviewed and stayed abreast of regulations concerning SSO's, Stormwater Phase-II, CSO's, etc. by attending appropriate seminars and conferences. 4. Provided opportunities for key staff to attend the annual Water Environment Association State Conference, and Water Environment Federation National Conference which provided broad technical training on current issues and federal regulations. Also,provided opportunities for a key staff member to serve as the Michigan Water Environment Association Biosolids Committee, Certification and Education Committee, as well as the Administrator's Workshop Committee, and Image Committee. 5. Wastewater Superintendent served as Chair of the Clinton County Department of Public Works Board of Commissioners. 6. Wastewater Superintendent served as Chair of the Michigan DEQ Board of Examiners for Municipal Wastewater Operator Certification. 7. Wastewater Superintendent served on the Sewer Board of Appeals for DeWitt Township. 8. Monitored,reviewed, and stayed abreast of ever changing environmental regulations both state and national with a variety of resources and by attending appropriate workshops and conferences. 9. Wastewater Division completed the process of re-enrolling in the MSHARP (Michigan Safety& Health Achievement Recognition Program)through MIOSHA. Page 6 of 21 PART TWO DETAILED ACTIVITIES OF AND CHALLENGES FOR ENGINEERING, OPERATIONS & MAINTENANCE AND WASTEWATER DIVISIONS IN 2005 A. ENGINEERING DIVISION The Engineering Division is responsible for planning, designing, and constructing streets, bridges, combined sewer overflow (CSO) elimination, sanitary sewer overflow (SSO) elimination, sidewalk, environmental remediation, and storm sewers within the City. These services are also provided for the sanitary sewers and appurtenances outside City limits within the sanitary sewer district. This division is responsible for permitting all construction activities within City rights-of-way. It enforces the City ordinances pertaining to the right-of-way areas, sewer activity, soil erosion and sedimentation control and telecommunications. Site plans and land use permit requests are reviewed by this division for conformance to engineering standards and ordinances. The Division also provides engineering services for other departments in the City. The Engineering staff was responsible for the following activities and accomplishments: • Managing all CSO, sewer,road, sidewalk,bridge, and environmental remediation construction projects. • Negotiating an Administrative Consent Order(ACO) with the State. This order will establish the specifics of a plan to eliminate all sanitary sewer overflows (SSO's)in the City. • Participate in the Greater Lansing Regional Stormwater Committee to comply with the conditions of the City's Stormwater Phase-II Permit. • Managing and operating GIS system utilizing the existing sewer index maps,the Assessor's database and new parcel index map. • Enforcing the City's Soil Erosion and Sedimentation Control program. Revising and enforcing the City's Snow Removal Ordinance. • Permitting of all right-of-way activities including driveway cuts, sidewalk work,utility installation and telecommunication/fiber optic wire installations. • Inspecting new sanitary sewer installations by developers, via the City's Letter of Intent Process. • Reviewing site plans, SLU's, and ACT's Page 7 of 21 • Providing sewer main information, aerial photography, and street information to developers, architects, and/or engineers • Responding to citizen complaints and questions regarding city ordinances. Staff will continue to respond to citizen complaints in an expedient manner. We will continue to develop our GIS system. In addition, the department will continue to update our computer infrastructure on an annual basis. Work will continue for all of these programs through funding in the General Fund, Sewage funds, ACT 51, and the State Revolving Fund program (solely used for the CSO program). The following describes activities of the division as related to specialties: 1. Streets The Engineering Division facilitates the maintenance, resurfacing, and reconstruction of our City street infrastructure by designing, overseeing, inspecting, and tracking all road resurfacing activity. The City road system consists of approximately 105-miles of major streets and approximately 305-miles of local streets. The department administers an annual CIP program for the road system of$7million+/-utilizing state, federal and City funding. Staff will continue to place precedence on getting the biggest bang for the buck on our road program and infrastretching with other projects. Our pavement management system was updated to include the Roadsoft software and PASER rating system, incorporating policies from the State's Asset Management Program. We will also continue to seek funding levels that will allow us to reduce the backlog of unacceptable streets. 2. Bridges and Skywalks The Engineering Division is charged with the maintenance of the City's seventeen roadway and thirteen pedestrian bridges. This includes a biennial inspection of all bridges and an annual inspection of all critical bridges. The department completed the design for the replacement of the Grand River bridge in Old Town. The businesses in Old Town were engaged in an extensive stakeholder input process. Stakeholder input was essential for developing alternatives, schedules, and addressing access issues. Construction will commence in the Spring of 2006 and be completed by late summer. In addition the Department applied for and was selected for Critical Bridge funding from the Michigan Department of Transportation(MDOT) to replace the Beech Street bridge over the Red Cedar River. Design will commence in 2006,with construction scheduled for 2007. Page 8 of 21 3. Sidewalks There are more than 550 miles of sidewalks in City rights-of-way which the Department is responsible for maintaining. A maintenance program for sidewalk has historically been underfunded and in need of attention. The department replaced 129,000 square feet of sidewalk to provide safer routes for pedestrians. Constructed over 52,000 square feet of new sidewalk to fill in the gaps of the sidewalk network. This work was performed in conjunction with road projects, CSO projects, and primarily sidewalk rehabilitation projects. Sidewalk construction included new sidewalk on major streets including Jolly Road, Lake Lansing Road, Saginaw Street and Cedar Street. A portion of the cost to replace sidewalk and construct new sidewalk was assessed to property owners with the balance paid by the City's General Fund. New sidewalk was also designed and bid for portions of Martin Luther King Jr. Blvd. and South Cedar Street. The sidewalk will be constructed in the spring of 2006. A report was completed which detailed the gaps in our major street sidewalk network and presented a prioritization plan for completion of sidewalk in these gap areas. 4 Sanitary Sewer Collection System The first ever comprehensive sanitary master plan continued to develop. Recently completed tasks include the development of a hydraulic model that will assist the City in analyzing sewer system capacity and the ability to serve future developments, GIS index mapping and database population, SSO alternative analysis and process flow analysis. Recently, the department negotiated an Administrative Consent Order(ACO) that will commence enforcement of the elimination of all sanitary sewer overflows (SSO's)within the City. It is expected that the solution to eliminating SSO's is to reduce wet weather flow rates. This could include eliminating residential footing drains. It is anticipated that the SSO program will last several years at cost of more than$200 million. We have budgeted programs to begin addressing this issue. A major emphasis of the department will be on developing long term plans and funding alternatives for the SSO elimination program. We continued to work with the developers of the College Fields development toward completing the on-site pump station, the forcemain that will serve the development as well as the on-site sewers that will serve the development. In addition, we worked with the Printers Row and East Village Developments to facilitate installation of public infrastructure. The two main interceptors serving the City are showing their age. The WSI is the primary trunk sewer that transports sewage from the City's western side to the wastewater treatment plant. Previous sections of the interceptor were lined with a cured in place liner. Several existing manholes as well as a large junction chamber are rapidly deteriorating due to Hydrogen Sulfide attack of the concrete. We are in the process of initiating a contract that will replace these structures with precast structures constructed of an inert polymer based concrete. This project will be one of the first in the nation to use these materials. Page 9 of 21 In addition, recent inspections of the Central Interceptor have shown serious signs of degradation. Within the next few months we will commission a study to evaluate the condition of the interceptor that will include recommendations for rehabilitation. The City's sewer system continues to expand to serve outlying areas. Examples of this include o the Meridian Township 425 Area (College Fields), as well as other areas within Meridian Township. These sewer improvements will facilitate development and add more than 300 acres to our sewer service area. We also continued to work with the developers of the College Fields development toward completing the on-site pump station, the forcemain that will serve the development as well as the on-site sewers that will serve the development. The Department also began work on the 2005 Miscellaneous Sewer Construction project to implement corrective actions to alleviate public health and source of pollution problems on nine different locations in the City. 5. Combined Sewer Overflow (CSO) Elimination Program The City continues its 30-year Combined Sewer Overflow program by completing its 14th successful year of the program. A highlight from this past construction season was the abandonment of regulator 037. This will bring the total average annual reduction in sewage overflow to the river to 572 million gallons. The Department also continues to focus on the elimination of inflow and infiltration (I/I), via sewer system repairs, and the continued efforts through the CSO program. The CSO program addresses I/I problems by aggressively communicating with residents and landowners to try and ascertain how each home or business is connected to our sewer system. By having such a good program we have eliminated almost 99% of our private property inflow sources to date in the CSO construction areas. 6. Flood Control,Watershed Pollution Reduction, and Storm Sewer System The Department is also charged with the Maintenance, Construction, and repair of the City's storm sewer system. The department continues collaborative efforts with the Greater Lansing Regional Committee on Phase-II Non-Point Source Pollution Prevention . In addition to several pollution prevention requirements included in the permit,watershed management plans are being developed for the three watersheds that drain the City of Lansing. These include the Grand River,Red Cedar, and Looking Glass River watersheds. The permit requires a great deal of public input and involvement and the Department participated in and conducted several public meetings related to this effort. In addition, the Department recently received a grant of over$300,000 from the MDEQ to develop and complete an Illicit Discharge Elimination Program (IDEP). This grant related work will be completed in 2007. Page 10 of 21 7. Environmental Cleanup and Groundwater Remediation Continued work on a Remedial Action Plan(RAP)with MDEQ to address groundwater and environmental issues associated with the Aurelius Road Landfill and the Paulson Road site. B. OPERATIONS & MAINTENANCE DIVISION The Operations &Maintenance Division consists of 156 employees (144 full time and 12 seasonal)providing street maintenance, sewer maintenance, surface maintenance, vehicle maintenance, and solid waste collection services. The street, surface and sewer maintenance sections have 96 full time and six seasonal employees responsible for repairing, cleaning, and maintaining the safe condition of city streets, alleys, sidewalks, curbs, sewers,bridges and pedestrian overpasses and also provides backup for Solid Waste crews. There are 30 full time and six seasonal employees that provide weekly refuse, bulk item,recycling, yardwaste and seasonal Christmas tree collection. Maintenance of Public Service equipment and vehicles is the responsibility of 18 full time Service Garage employees. 1. Surface and Street Sections The Surface and Street sections operated at a service level slightly lower to that of last year. These sections experienced a reduction of three crew positions increasing the vacancy factor by approximately thirty three percent. The street program continued to provide the much needed preventive maintenance for new street structures in the form of crack filling. This is the second year where we have seen an increase in either lane miles maintained or pounds of material applied. Our primary goal is to effectively maintain these areas utilizing efficient techniques when possible and maximizing funding as always with our best judgement. The section below represents responses to citizen complaints concerning problems in the right- of-way. Complaint recording began on July 1, 1982. The following is a summary of the complaints received during FY 2005: Type of Complaint 2004 2005 04 vs.05 Pothole 331 777 + 134.74 Other Street Complaints 213 167 - 21.60 Unpaved Streets 67 86 + 28.35 Street Cleaning 28 32 + 14.29 Sidewalk 161 191 + 18.63 Other Complaints 759 830 + 9.35 Sewer Complaints 1,614 1264 - 21.69 Total 3,173 2,347 + 5.48 Page 11 of 21 Complaints were up slightly in year 2005 compared to the previous year. Pothole complaints were considerably higher this year due to a harder freeze-thaw winter. In 2005,the combination of a mild winter and a dry spring resulted in a 22% decrease of sewer related complaints as compared to 2004. Other activities this section performs is the removal of snow and ice from the City's streets, skywalks and alleys. During the 2004-2005 winter, O&M crews completed three full plowing operations. Resurfacing projects were up in 2005. Although the street repair group had a higher number of vacancies in 2005, they have continued to manage their current workload and more. Less expensive activities like skin patching is up 31% compared to levels last year. Utility cuts were up significantly due to the Lead Line replacement program and moving gas lines for CSO projects. There was also an increase in sidewalk and curb replacement for the Board of Water and Light. 44 local streets and 4 major streets were overlayed in 2005. 4 major streets were milled and resurfaced, and 4 major streets were machine skinpatched. These activities will greatly increase the quality of roads in the Lansing area which will cut down on the number of complaints Construction activities have remained consistent with an emphasis places on preventative maintenance of current infrastructure. Sanitary sewer cleaning has increased by 60% over 2004. This is result of full staffing in crew#9 and the ability to continue cleaning during the mild winter. Crew#10 sustained most of the job vacancies in the sewer section for 2005 and is shown by the decrease of catch basin cleaning and tv inspections. The following surface and street maintenance activities were conducted over the past periods shown. Item 2004 2005 Skin Patching(tons) 3,662 4,811 Pothole Patching(hrs) 12,827 14,833 Replacing Concrete Pavement(sft) 2,335 2,474 Crack Filling(In mi) 27.99 31.5 Base Repair(sft) 12,739 6,696 Utility Cuts (sft) 76,336 121,742.7 Sweeping Streets(curb mi) 6,982 6,538 Resurface Streets(mi) 7.0 11.0 Mowing Grass (acres) 877 1098 Roto-Milling Streets(syds) 0 36,934 Remove&Replace Curb& Gutter(Ift) 1,049 921.60 Remove&Replace Sidewalk(sft) 9,098 9,035 Grade&Gravel Streets City Wide(hrs) 754 239 Grade Shoulders(hrs) 10 108 Salt/Sand Routes(hrs) 2,527 2,785 Salt/Sand Hills&Stops(hrs) 1,673 2005.9 Full Plow(ea) 3.0 4.0 Page 12 of 21 2. Sewer Maintenance The following sewer maintenance activities were performed Activity 2004 2005 Sanitary Sewer Repair(lft) 428 344 Storm Sewer Repair(lft) 239 269 Catch Basin Patch preventative maint.(ea) 0 409 Sanitary Manholes Repaired (ea) 76 103 Catch basins Repaired(ea) 154 97 Installation of Wyes&Taps(ea) 23 17 Sanitary Sewer Cleaned(mi) 232 379 Storm Sewer Cleaned(mi) 0.6 0.6 Catch basins Cleaned(ea) 5,108 3,247 River Crossings Cleaned(ea) 10 10 T.V.Inspections(lft) 60,916 55,759 3. Vehicle Maintenance and Service Garage In Year 2005, the Service Garage operated with 2 vacant mechanic positions. The lack of staff has started to reduce our preventative maintenance on time performance, especially since we are now maintaining a large part of the Parks Department fleet of trucks and equipment. We have been able to maintain the percentage level of P.M.work orders,but our goal is to increase them in order to reduce unscheduled work and downtime. The parts room inventory is valued at$249,643. We continue to work with vendors to rotate out old stock and credit us for returned obsolete items. It is our goal to get further reductions in the inventory without affecting our ability to service trucks and equipment in a timely manner. The following data is derived from the FleetTracker Equipment Management computer reporting system: Activity4tem 2004 2005 Number of plated Vehicles 137 142 Number of Mounted Equipment 78 113 Number of non-plated Powered Equipment 73 48 Number of plated Powered Equipment 30 27 Total Work Orders 1,699 1,644 Percent Work Orders Non-Scheduled 50.85% 47.94% Percent Work Orders Scheduled 23.90% 26.89% Total Number of P.M.Work Orders 414 402 Percent Work Orders-P.M. 24.37% 24.45% Page 13 of 21 4. Solid Waste Collection The refuse program,which includes blue carts, blue bags and bulk, continues to be competitive. The number of blue cart customers has increased steadily over the years. Residents appreciate the reasonable prices and superior level of customer service. The refuse system is considered a Pay As You Throw service, which means that residents pay for everything they place at the curbside. This type of system has been proven to encourage recycling and waste reduction in communities across the country. The majority of our trash customers also participate in the curbside recycling program, due to the fact that they are educated about the other city services available to them. To compare, private haulers do not generally inform their customers about the City's recycling services and therefore, many private hauler customers do not recycle. The City offers residents a comprehensive solid waste program, providing multiple options to suit individual needs. For example, we are the only program in town that offers a 21 and 32 gallon trash cart. These smaller options are much better suited for smaller, one person households or for the elderly,who don't generally produce as much trash, as a family or larger household. Our customers appreciate the high level of service and the range of options available to them. This program allows us to meet our goal of delivering a complete and comprehensive program to the public. A summary of the refuse system is listed below: Bag Collection 2004 2005 Refuse Collection Expense $1,258,111 $1,350,395 Bags Sold 357,150 327,000 Bag Costs 1.75 1.80 Cart Accounts: 3,912 4,293 95 Gallon-Blue Cart 509 670 65 Gallon-Blue Cart 2,224 2,440 32 Gallon-Blue Cart 1,066 1,068 21 Gallon-Blue Cart 113 115 Quarterly Cost/95 Gal.Pickup $ 46.35 $ 47.70 Quarterly Cost/65 Gal.Pickup $ 38.10 $ 39.30 Quarterly Cost/32 Gal.Pickup $ 32.90 $ 34.95 Quarterly Cost/21 Gal.Pickup $ 30.25 $ 32.10 Bulk Collection Bulk Collection Expense $63,650 $ 71,223 Stickers Sold 2,800 2,667 The Refuse collection system operated with a four-route collection operation, with the addition of a dead-end/complaint truck. Employees work three of their scheduled twelve holidays to reduce service interruptions Page 14 of 21 We instituted the bulk sticker program effective July 1, 1988. Bulk stickers are sold in many of the refuse bag outlets. Revenue generated from the sale of these stickers is expected to provide sufficient funds to cover landfill and operational expenses. The blue cart program completed its eighth year in 2005. The success of the program to date, indicates steady growth for the future. There are currently approximately 4350 active cart accounts and this number continues to grow on a regular basis. 5. Recycling & Composting The recycling transfer station has reached a point that its current mode of operation must go through a transition in the near future to achieve the operational versatility required to move products efficiently. This need is market driven and will require creative concepts in design and management to allow us to meet the constantly changing area of recycling and be in position to maximize earnings, reduce costs,provide the best possible service to our citizens and maximize opportunities for regional cooperation. To enhance the existing recycling services offered to the community, a drop-off center was added in 2001. To date, the materials accepted at the drop-off site are those that the City is unable to collect at the curbside, such as telephone books and corrugated cardboard. However, the site also accepts mixed paper/junk mail, magazines and catalogs (also accepted curbside), which is a valuable option for apartment dwellers and others without access to the curbside program. In addition to the curbside and drop-off programs, the City works with other local entities to offer regional recycling events to collect materials such as computers, home electronics, textiles, books and other "hard to recycle" items. The regional collections are offered each Spring and Fall. Another regional effort is the Waste Reduction Awards Program (WRAP),now in it's fourth year, the program honors local businesses and others in the community who have demonstrated a firm commitment to recycling and waste reduction. The seasonal yard waste collection program offers residents unlimited collection of organic yard waste materials and typically runs from April through November. Many communities place limits on the amount of material residents can place curbside, however, the City of Lansing has no such limit,provided that the materials are prepared according to the required guidelines. Waste Reduction Services continues to encourage backyard composting by providing residents with information and demonstrations on how to properly develop and maintain a compost bin. Master Composter classes are also offered each Spring to further the education process and encourage class participants to educate their family, friends and neighbors to start backyard composting. Page 15 of 21 The education program was recognized as Recycling Education Program of the year by the Michigan Recycling Coalition in 2002, and continues to provide excellent educational programs throughout the Lansing Public Schools.. More than 160 classroom programs regarding recycling and composting were provided to Lansing schools in 2005. The school recycling effort has also made great strides with regard to the curbside collection. To date, approximately 25 schools are participating,which provides a valuable education lesson, as well as reinforces the recycling habit. Those students will then encourage others in their families to participate in the residential curbside recycling program. Waste Reduction Services staff strengthens this effort by providing teachers and school officials with resources on how to properly oversee the school recycling effort. In addition, a collection of environmental education resources, called "The Traveling Green Trunk," which includes videos, activity books, supplemental curriculum, etc. are available to all Lansing School District teachers upon request. There are three trunks available and they have all been recently equipped with new,updated resources. One major aspect of the recycling program is educating our citizens on the benefits of recycling and composting. The Greensheet,Waste Reduction Services bi-annual newsletter, has become and continues to be the primary source of information to residents and is highly effective in communicating to the public about our programs and services. The Greensheet is mailed to each single family household in the City of Lansing and is also available online and at Lansing community centers and other similar outlets. ITEM 2004 2005 Recycling $1,239,005 $1,233,127 Yardwaste 830,784 874,934 Transfer Station 299,021 305,630 Promotion,Education,Collection&Marketing(PECn 399,498 448,413 Total $2,768,308 $2,862,104 The yard waste system operates with 4 routes and a dead end/complaint truck. The Recycling system operates with 6 regular routes and a dead-end/complaint truck,with the exception of the Thursday route,which tends to be heavier, and therefore requires 7 trucks. Employees work three of their scheduled holidays just as the Bulk and Bag system. The Operations and Maintenance Division started the recycling program in November 1991. While a formal participation survey has not been done recently, the last study reported a participation rate of approximately 53%throughout the city. Revenue was generated through an annual fee(currently$70.00), which also funds the yard waste collection program and is applied to residences and dwellings of four or less units. Page 16 of 21 C.. WASTEWATER DIVISION The Wastewater Division, with a staff of 62, is responsible for the operation and maintenance of the combined sewer overflow facilities (regulators), storm and sanitary pumping stations, and the wastewater treatment plant operation &maintenance. Other division activities include the Industrial Pretreatment Program, and administration of the City's National Pollutant Discharge Elimination System(NPDES) Permit. 1. Wastewater Treatment In 2005, construction continued on Phase III and IV of the Supervisory Control and Data Acquisition(SCADA)Project for the south plant treatment train, and solids handling processes and automated control of the City's major and minor pumping stations. State Revolving Fund(SRF) for CSO related projects completed in 2005 include: 1)Retention Basins flushing, 2)Odor Control, and 3)Plant Effluent Water modifications. Two other completed projects included: 4)Aeration Tank drain redirect, and 5)South Plant Secondary Settling Tank launders, which were also funded through the SRF process. The North Plant Improvements Project (to include skimmings,pre-aeration, concrete work, grit modification, and some pipe replacement)was also completed in 2005. The Wastewater Treatment Plant successfully treated 6.06 billion gallons of raw sewage and processed it into "clean water", which was discharged into the Grand River, in compliance with all State and Federal standards. Continued efficient operation of the detention basins at the treatment plant maximized the volume of water processed by the plant in 2005 and eliminated discharges of partially treated water during wet weather conditions. In 2005, we had one discharge event from the retention basins (partially treated sewage). This discharge met the effluent limitations and compliance requirements as authorized in the NPDES Permit. The treatment process generated 10.35 million pounds of residual solids and 1.58 million pounds were dewatered and land filled. Another 8.77 million pounds were lime-stabilized and land applied. A total of 4,358 dry tons of lime stabilized biosolids were applied for recycling as a soil conditioner and nutrient source (fertilizer) for agricultural crops. The Treatment Plant was in compliance with the City's NPDES Permit throughout 2005. We completed the year with zero final effluent discharge violations. 2. Wastewater Laboratory Operation of the laboratory is one of the main priorities of the Division, to determine the effectiveness and efficiency of the treatment processes and the quality of the effluent discharged to the Grand River. The laboratory conducted about 35,700 analyses on 41 different pollutant parameters on more than 5,200 samples collected from 32 different sampling points to determine effluent quality and to monitor the process. Page 17 of 21 3. Compliance Monitoring The MDEQ conducted an annual Compliance Evaluation and Sampling Inspections of the WWTP. The Compliance report indicated, "there did not appear to be any major compliance issues regarding the WWTP and operations.....". MDEQ conducted a Compliance Audit of the Industrial Pretreatment Program. In March 2002,the Wastewater Division submitted an application for renewal of the City's NPDES Permit. The new 5-year NPDES Permit was issued by the MDEQ on September 19, 2003. The permit took effect on January 1, 2004 and expires on October 1, 2007. In October 2005, we submitted the annual biosolids report to MDEQ under the requirements of the EPA Part 503 Rules. Data is also submitted in the Monthly Operating Report to the MDEQ to meet the requirements of the Residuals Management Program contained in the NPDES Permit. 4. Pumping Stations and Plant Maintenance The Wastewater Division Field Operations staff monitors,maintains and operates 29 sanitary sewer pumping stations, one air injection station, and five stormwater pumping stations which serve both the City and surrounding Townships. The newest station, the North Alaiedon pump station was recently validated and will soon receive flow. The old Lake Lansing Road pumping station was eliminated. The Field Operations staff responded to 39 emergency"after hours" alarms, which is a 46% decrease from last year. The decrease is a result of installation and implementation of the new SCADA system for monitoring and controlling pumping stations. Continued efforts to rebuild and renovated pump stations have improved overall station reliability in 2005. The Plant Maintenance Department completed over 6,300 work orders addressing preventive maintenance, routine and emergency needs. This represents 2.4 times the number of work orders addressed in 2004. Ninety five percent of the facility equipment is now documented in the maintenance management computer program. The Maintenance Department (both Field Operations and Plant Maintenance) completed numerous maintenance related projects (rebuilt,replaced, demolished, or installed). Page 18 of 21 Rebuilt the Following Major Equipment: 1. Bulk Lime Tank Mixer 2. North Secondary Blower 3. North Secondary Blowers valve actuators 4. #2 and#3 pumps at Lansing Avenue pump station 5. #1 pump at Scott Park pump station 6. Elevator at Harton Street pump station 7. Pumps at Kaplan Street (Sunset Ave.)pump station 8. #2 pump at Clippert Street stormwater pump station 9. North and South Secondary Aeration tanks air headers and acid cleaning pipework 10. Biosolids transfer pump Replaced the Following major Equipment: 1. Cast iron chain and sprockets at South Plant primary settling with composite chain and sprockets 2. Two South Primary Scum Pumps 3, Sump Pump in Heater Building 2 4. Tertiary process equipment valves 5. North Basin Pump piping and valves 6. Belt Filter Press gear drive 7. North Secondary#10 Final Tank collection mechanism drive 8. Biosolids Load Tank submersible pump 9. VFD's at Frances Park Pump Station 10. Dewatering Building#1 tank mixer 11. HVAC Compressor in Administration Building 12. Potter Park pump station pumps 13. Odor control carbon at major pump stations 14. North Holding Basin pumps Additional "in-house" accomplishments: 1. Procured/installed/programmed 2 new variable frequency drives units in the Francis Park Pumping Station (saving approximately$40,000 by having our own electricians perform) 2. Developed pricing and drawings for extension of in-ground blower pipe from south plant to north plant. 3. Programmed and provided logic to automate the lime feed strategy. 4. Developed database of field instruments and definitive calibration schedule. 5. Installed calculations to allow measurement of water overflow to the river above the established weir. 6. Developed Bar Screen RFQP-evaluation meeting, interview top 4 firms, select consultant 7. Developed RFQP for Tertiary Filter rehabilitation project, and received bids. 8. Digester Remediation project - Engineering firm characterized contents and preparing recommendation for remediation. Page 19 of 21 5. CSO Regulators and Monitoring The Combined Sewer Overflow(CSO) Project Plan continued to move forward and is further addressed in the City Engineer's information. Projects required by the Final Combined Sewer Overflow Control Program of 1992 are being completed in compliance with the construction schedule as prescribed in the NPDES Permit. For most of 2005, the Wastewater Division maintained 26 CSO regulators. CSO Overflow Reports continue to be submitted to the Surface Water Quality Division of the MDEQ on a monthly basis. The local health departments and the Lansing State Journal are called during each event to provide notification of the discharge to the public. The reporting and testing requirements are specified in the NPDES discharge permit. 6. Supervisory Control and Data Acquisition (SCADA) Construction of the Supervisory Control and Data Acquisition(SCADA) System for the treatment plant and pump stations is completed. The multi-year phased installation program is on schedule. Phase I(Screen Building, Tertiary Process, Lansing Avenue Pump Station and Harton Street Station) is complete and has been operational for more than three years. Phase II (North Plant Primary and Secondary Processes,Flow Equalization,UV Disinfection, Plant Effluent Water, Solids Thickening,Recycle, Electrical Switchgear and Plant Pump Station) is complete and operational. Phase III(South Plant Primary and Secondary Processes, Flow Equalization, and Sludge Dewatering/Incineration Building, Surveillance monitoring, Weather Station data collection) is completed and operational. Phase IV (All other Pump Stations) is completed. Additional automation, which is intended to save additional money is currently underway at the Treatment Plant. SCADA is currently active and providing remote monitoring, control, and data management of the entire Wastewater Treatment Facility and Pumping Stations. 7. Industrial Pretreatment Program (IPP) The IPP monitored 34 non-domestic users in 2005. A total of 345 industrial samples were collected and 2,024 analyses were conducted to ensure the protection of the Wastewater Treatment Plant,public health, and the environment. An additional 813 analyses were performed on the pumping stations. The IPP group performed all required annual inspections of Categorical Industrial Users and Significant Industrial Users.Numerous discharge permits were issued or renewed, and several new industries were monitored. The IPP group,with assistance from a consultant, recently revised its local limits by conducting a maximum allowable headworks loading (MARL) study in 2005. This study was submitted to the MDEQ for review and approval. Once approved,the MAHL valves will be placed into The City ordinances. Page 20 of 21 The Industrial Pretreatment group also successfully operated and maintained the Diamond Reo groundwater remediation treatment system. Site remediation of the former Diamond REO property was modified to include the deep well aquifer. The equipment used to process and clean the contaminated water has been upgraded and is operated with oversight of our IPP department. We are currently working with the Engineering Division and the MDEQ to pursue partial closure on this site. PAmumby\Annual Report\Annual Report 2005 Working Doc.wpd Page 21 of 21 ' RECEIVED PUBLIC SERVICE DEPARTMENT 732 City Hall 2006 PEAR 20 All 9= 22 li 124 West Michigan Avenue Lansing, Michigan 48933 1 (517)483-4455 LaNOlNG CITY CLERK FAX:(517)483-6082 - http://publicservice.cityoflansingmi.com Virg Bernero, Mayor March 16, 2006 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from the meeting held January 12, 2006. Please place these minutes of file. Respectfully submitted, Azt�- `�Z� Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" RECEIVED REGULAR MEETING 2006 MAR 20 AID 9: 22 OF THE LANSING CITY CLEFT BOARD OF PUBLIC SERVICE JANUARY 12, 2006 PRESENT: Paul Baerman, Ron Bloomberg, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: Dale Copedge and Brian Surgener STAFF: Bill Bergman, Dean Johnson, and Victor Rose VISITORS: None 1) CALL TO ORDER— Chair Flechter called the meeting to order at 11:45 a.m., at the Wastewater Treatment Plant Administration Office. Mr. Flechter welcomed everyone. Mr. Flechter excused absences for Mr. Copedge and Mr. Surgener. 2) APPROVAL OF MUNUTES - December 8, 2005 Mr. Bloomberg suggested a correction to Page 2, the paragraph under the Solid Waste Section: the word "Waster" should be corrected to read "Waste." Mr. Baerman moved, Mr. Bloomberg seconded, MOTION CARRIED UNANIMOUSLY, to approve the minutes for the meeting held December 8, 2005, with the noted correction. 3) CITIZEN COMMENTS— None. 4) ACTION ITEMS — a. Funding: Lunches for Board of Public Service Meetings Mr. Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to accept the offer made by the Public Service Department to fund lunches for Board meetings. Public Service Board Page 2 January 12, 2006 5) REPORT OF OFFICERS — Monthly divisional reports were distributed in Board Packets. Engineering Division— Mr. Bloomberg asked that staff change the date when updating the report. Mr. Rodgers asked if the change in Administration will slow the hiring process. Mr. Bergman stated there is a hiring freeze in place however, the hiring process may continue for those positions where recruitment activities had already begun. Mr. Bergman added that the Capital Projects Engineering position has been placed on hold. 12:00 p.m. Mr. Rose arrived. Wastewater Division—Ms. Schmidt mentioned that the tour of the Wastewater Treatment Plant should be postponed until a new Board member is appointed. Solid Waste Section—Mr. Bloomberg asked about leaf pick-up. Mr. Rose stated that there were a large number of bags left out by the road this year. Mr. Bloomberg also noted the high number of phone calls received on the Waste Reduction Services hotline. Mr. Flechter explained that he is concerned that some of the convenience stores may not be counting trash bags correctly or issuing receipts to customers who buy the City trash bags. Mr. Flechter noted he has witnessed these transactions. Mr. Rose explained that there are three staff members that do monthly inventory at Operations and Maintenance. Also, the City sells the bags outright to the stores that sell them to the public. Operations & Maintenance Division—Mr. Bergman reported that the Mayor's Office has asked the Public Service Department to evaluate the use of beet sugar to extend the salt supply and potentially reduce overall costs. Mr. Bergman noted that the potential cost savings would have to be balanced with required staff training in Operational Services to make sure its not adding expense. Ms. Schmidt asked if the Garage Consolidation Program will proceed. Mr. Bergman explained that the original proposal had been voted down by City Council. The new administration has asked that the issue be re-opened. Mr. Bergman noted that discussions will continue. 6) DIRECTOR'S REPORT— -Mr. Bergman distributed new the CSO/SSO flyers and thanked Board members for their input. A discussion of inflow and sewer leads ensued. Mr. Flechter suggested that the brochures should be sent to all local plumbers. Mr. Johnson explained that the Building Safety Division of Planning and Neighborhood Development have been very receptive to these issues and work to keep area plumbers educated. Public Service Board Page 3 January 12, 2006 7) OTHER ITEMS— a. Ms. Rodgers reported that there was a sewer back-up on Jolly Road near the Condo Association where she resides. Ms. Rodgers explained that a drain near Chapel of the Pines routinely back-ups flooding storage areas at her Condo Association. Ms. Rodgers stated this is a recurrent problem. Ms. Rodgers asked that the Department provide her with statistical information showing how many other residents in this area have had a problem. Ms. Rodgers also wanted to know of other areas in City experiencing similar problems and what proactive measures are being taken to resolve the problem. Ms. Rodgers wanted specific information regarding the December 28, 2005, event. Mr. Bergman suggested there may be a collapsed pipe in the area and asked Mr. Rose to review and gather data. Mr. Johnson explained that this area does have a problem with sanitary sewer overflow (SSO) issues. The City is under state mandate to find solutions to these problems. Ms. Rodgers suggested that the City should take preventative measures in these known areas. Mr. Johnson explained there are areas where excess rain surcharges and there isn't anything that can be done. In these chronic areas it is typical that the homes were built before the 1970's and still have footing drains that haven't been unhooked from the sanitary sewer which can lead to a sewer back-up problem. b. Budget Materials—Mr. Bloomberg noted that budget materials will not be available for the meeting scheduled January 26, 2006. Mr. Bloomberg asked that budget materials be forwarded to Board members as far in advance as possible. Mr. Johnson noted that at this point, there haven't been clear directions on submittal deadlines for the budget. A budget presentation date to the Board is pending. Mr. Bloomberg noted that the agenda can be suspended for a special budget presentation. c. Annual Report—Mr. Bloomberg noted that a letter from the Board will need to be submitted with the Annual Report. d. Ms. Rodgers reported that she has invited Jerry Ambrose, Chief of Staff, to a Board meeting. Ms. Rodgers expressed concern that Administration selects a new director that is competent. Ms. Rodgers stated that the Board should have an opinion and that the opinion be conveyed, particularly as it relates to filling the Director's position. 8) COMMUNICATIONS — a. Letter of Resignation—Nancy Norton Mr. Bergman reported that the Mayor's office has been notified of Ms. Norton's resignation and other term expirations and reappointment requests. Ms. Norton's letter was received and placed on file. Public Service Board Page 4 January 12, 2006 9) ADJOURNMENT— The meeting adjourned at 1:05 p.m. Respectfully Submitted, L Faith Rach Recording Secretary P:\PUBSVCBD\Minutes\O 1-12-06 ENGINEERING DIVISION STATUS January 5, 2006 PERSONNEL/ADMINISTRATION Administrative Aide — 28: Vacant. Hiring process on hold — might fill by transfer. Capital Projects Engineer-40: Hiring process underway. Developing selection process. MISCELLANEOUS (Last Updated 10/13/05) Storm Water Phase-II: Certificate of Coverage issued by MDEQ. Must complete Storm Water Pollution Prevention Initiative (SWPPI)within the first permit cycle (5-yrs) Second annual report submitted October 1, 2005. CMI—IDEP grant received from DEQ for work beginning September 2005 and lasting 27 months. SSO's/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. The street, along with Stafford Avenue south of Cavanaugh, is scheduled for base repairs and asphalt overlay by O&M in the Spring of 2006. Staff spoke with Ms. Eveleth on November 3 d and discussed the plan. STREET PROJECTS Collins Road Reconstruction—Project Engineer— Dykema Updated 10/13/05 Project has been rescheduled for 2008 Federal Funding 85058 S. Washington Ave Reconstruction—Project Engineer—Dykema/Parry Updated 11/3/05 Reconstruct Washington Ave from Miller to Edgewood. STP project. Construction is complete, project closeout is underway 85059 S.Washington Ave Reconstruction Project Engineer—Dykema/Parry Updated 12/01/05 Reconstruct Washington Avenue between Edgewood Blvd and Willoughby. The funds have been obligated and will proceed to bids in January 2006. Final Plans were turned in to MDOT October 7. Permits from MDOT and ICRC were obtained and delivered to MDOT on November 4. Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Dykema Updated 10/13/05 Project to be rescheduled for 2007 Federal Funding 25094 Muskegon Avenue—Parry Updated 12/01/05 A meeting with affected residents was held in September. Most residents are opposed to paving the street. A recommendation to not proceed with the project has been sent to the Public Service Committee. The right of way will still be obtained from the BWL. 45045 Moores River Drive—Dykema/Parry. Updated 1113/05 The sanitary sewer and culvert lining are complete. The road has been temporarily paved for the winter. In the spring, the remainder of the work, including watermain replacement, milling and resurfacing between Cambridge and Frances Park, and total road reconstruction from Cambridge to West of Pettis to be completed. Issues with the ROW and the guard rail will be worked out over the winter. 36307 200 Block South -Washington Square Streetscape -Project Engineer— Dykema/Parry Updated 1113/05 Construction by O&M crews is complete. Benches were installed on November 9. Project is complete. - 1 - BRIDGE PROJECTS 57064 Pennsylvania Avenue Bridge Over Norfolk Southern Railroad - Project Engineer: Bergman November 5, 2004 low bid Hardman Construction, Inc. $3,079,049.50. Preconstruction meeting held December 1 at DLZ. Second preconstruction meeting held December 6 for the railroad representatives. Project agreement signed and notice of award sent November 22, 2004. Bridge closed December 27, 2004 and construction started. BWL relocated power mid-April, so there was no longer a conflict. Claims for vibration damage and car damaged settled, but a new claim has been made for flooding from a recent storm. Increase for DLZ CE fees of$11,650 for delays from original quote and $23,100 for steel inspection due to more complex steel fabrication were approved. Open to traffic August 8, 2005. Damaged guardrail posts need replacing. Paint application omitted primer, and may need to be redone. Final paperwork to close construction contract is lengthy and is being done by DLZ. Last Updated October 13, 2005. 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine - Project Engineer: Ahmad Bridge completed and opened to traffic on June 7, 2003. DLZ presented a remedial plan on 2/4/05 to address deck drainage issues. Location and extent of water stagnation verified by deck flooding using O&M water lorry on 6/24/05. MDEQ issued permit on 10/24/2005 for remedial work. Work to be started in 2006 construction season. Account finalization in process, DLZ to reimburse City non participating costs [Last Updated: January 5, 2006]. 26071 East Grand River Avenue Bridge over the Grand River-Project Engineer: Gamble MDOT Grade inspection held on 10/21/2005. Draft Final Construction Plans and Specs submitted to MDOT on 1/4/05. PI process initiated for sidewalk reconstruction in selected reaches [Last Updated: January 5, 20061. 46126 Beech Street Bridge over the Grand River-Project Engineer-Project Engineer: Ahmad Project approved for MDOT Critical Bridge funding in 2006. Funding acceptance/matching CIP in process. Design and Engineering Services RFP under preparation [Last Updated: January 5, 2006]. SEWER PROJECTS 25089 CSO Ph 11 Seg 5 - Lansing Ave Pump Station -Contractor: Davis Const-Project Engineer: Johnson Project is substantially complete. Punch List not completed. Contractor has sued the City for damages. 55051 CSO PH III Seg 3 -037 South (Part B) -Contractor: Dunnigan Bros. -Project Engineer: Gamble Project is Complete. Last Updated October 17, 2005. 38072 CSO PH III Seg 5 -044-Contractor: - E.T. MacKenzie -Project Engineer: Danke Human Relations is working with the contractor to obtain certified payrolls for project closeout. Last Updated November 3, 2005 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad Project completed 10/2005, Account finalization in process. [Last Updated: January 5, 2006]. 27064 CSO PH IV SEG 1 -018E-Contractor: E.T. MacKenzie-Project Engineer: Danke Project is completed except for punch list items and some grouting. Last Updated January 5, 2006 17043 CSO PH IV SEG 2-018N A-Contractor: Dunigan Brothers -Project Engineer: Gamble Bore on Bates completed. Construction completed for the season. Last updated 1/5/06. 36311 Printers Row(formerly Kerr House Development): City construction completed. New sanitary sewer installed. Remaining construction is the developer's. Last Updated January 5, 2006 17044 CSO PH IV SEG 2-018N B-Contractor: E.T. MacKenzie - Project Engineer: Danke 2005 work completed. Work to be completed in 2006 includes High and Rheamount north of Lake Lansing, Beaver Street, Center Street, Case Street and final paving on McKinley. Sheet pile delivered to Case Street for February construction. Last Updated January 5, 2006 16077 CSO PH IV SEG 3-013 West-Design -Project Engineer: Ahmad Project out to bid. Prebid meeting held on 1/5/06. January, 2006 bid opening. Last Updated January 5, 2006 36309 CSO PH IV SEG 3-023-Design -Project Engineer: Danke Noise waiver approved by Council. Bids opened 12/20/05. Recommendation of Award sent to Mayor. Access plans for businesses are being developed as well as signing for businesses. Construction to start in - 2 - March at Cedar and Michigan. Last Updated January 5, 2006 36313 Michigan Avenue Enhancement Project—Design—Project Engineer: Danke Streetscape project to be constructed in conjunction with the CSO 023 project. Included in the plans are rain gardens and other streetscape improvements. We are seeking an MDOT enhancement grant for the project. If granted, the City will have a 20% match plus engineering costs. We are seeking a May MDOT bid opening with construction later this summer. Last updated January 5, 2006. 36315 CSO PH IV SEG 4—N.Washington—Design—Project Engineer: Gamble/Danke Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape to be designed by others. RFP for road/streetscape design currently on the street. To be designed in 2006 for 2007 construction. Last updated January 5,2006. 36316 CSO PH IV SEG 4— Downtown—Design—Project Engineer: Gamble CSO separation to be designed in 2006 for 2007 construction. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated January 5, 2006. 27067 CSO PH IV SEG 4—018 SE—Design—Project Engineer: Danke CSO separation to be designed in 2006 for 2007-8 construction. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated January 5, 2006. 37076 CSO PH IV SEG 4—020—Design—Project Engineer: Ahmad CSO separation to be designed in 2006 for 2007-8 construction. 020 is roughly bounded Oak Park, Eastern HS, Jerome and Larch. Last updated January 5, 2006. 15088 CSO PH IV SEG 4—013 NW—Design—Project Engineer: Gamble 013 NW is roughly bounded Sheridan Road,Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Last updated January 5, 2006. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. - Project Engineer: Ahmad Contract awarded, Notice to Proceed issued 12/20/05. Project includes 8 sanitary and 1 storm sewer locations for repair and corrective actions. Regulator 037 abandoned 11/23/05 per MDEQ requirements/deadline. [Last Updated: January 5, 2006]. 14141 TRPS, SSO Elimination/Trenchless Rehab, Consultant Wilcox Assc. - Project Engineer:Ahmad Project complete: 8,90 feet of root treatment; 1780 joints grouting; and 13000 feet of CIPP lining completed. Account finalization in progress. [Last Updated: January 5,2006]. 14142 TRPS, SSO Elimination /Open-Cut Rehab, Consultant Wilcox Assc. - Project Engineer: Ahmad Sewer installation and road paving 100% complete.4,600 feet of new sewer installed and 173 feet repaired. Account finalization in progress. [Last Updated: January 5,2006]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer:Ahmad. a) Installation Contract: Bids received on 5/19/05, project funding and bid acceptance under process. b) Procurement Contract: Sole source contract with Amitech USA signed 12/22/05, procurement scheduling in process. [Last Updated: January 5, 2006]. 6B0001 BRPS, Contractor: E.T. MacKenzie -Project Engineer: Ahmad Pump Station 98% complete, roof installation remaining. Force Main between BRPS and NAPS 100% complete. BWL water and power commissioned. Start up done 12/15/05 [Last Updated: January 5, 2006]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01083 2006 Manhole Insert Program—Project Engineer: Danke 2000 inserts ordered for delivery in January. Installation to start 1/9/06. Area for placement include Chilson in the northeast, Red Cedar Area F, Clemens PS area in the east, 037 and Sunnyside in the south and Ravenswood PS, Area C, and Joseph in the west. Last updated January 5, 2006. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering - Project Engineer: Danke The consultant has been directed to complete their investigation. Last Updated January 5, 2006 ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad - 3 - MDEQ's additional comments on the report regarding environmental investigations on south side of the landfill received on 3/15/02, scope for investigations on north side has been revised/phased based on available funding. Geo probe activities for north side to be resumed in FY 2005. MDEQ sent a letter 9/15/2004 requesting for progress and action update, Response provided 9/23/2004. [NO CHANGE, Last Updated 1/1/2005]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ -Project Engineer: Ahmad. Initial groundwater sampling field work complete 5102 , additional wells installed in 10/02 to determine screen intervals to compete groundwater sampling. DLZ's June 2, 2003 report comparing City's groundwater data with Granger data to characterize off site plume migration provided to Granger. [NO CHANGE, Last Updated 1/1/2005]. 46118 O&M Complex RAP -Consultant DLZ - Project Engineer: Ahmad. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. [NO CHANGE, Last Updated 1/l/2005]*. 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ -Project Engineer: Ahmad Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. [NO CHANGE, Last Updated 1/1/2005]*. 46093 Diamond Reo RAP -Consultant DLZ - Project Engineer: Ahmad DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ's revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NO CHANGE, Last Updated 1/1/2005]*. *A new letter proposal issued in 12/05 (due on 2/3/2006) for closure of these 5 miscellaneous environmental sites. [Last Updated: January 5, 2006]. SIDEWALK PROJECTS 01075 2004 New Sidewalk - Project Manager: Neal Galehouse Pierpont,Mercantile Way,Lake Lansing Rd(Massachusetts Ave to City Limits)and North Side Jolly Rd(Tranter to Dunckel)were on the original contract. Prudden Street(Saginaw to May),S.Cedar(East Side from Hazel to 1-496) and S. Cedar(West Side from Baker to Bridge over CN Railroad)were added to the contract-Project Complete. Last Updated October 17, 2005. 01079 2005 Sidewalk Repair"A"—Project Manager: Brian Love An area bounded by the streets of Wood, Northampton Way, Barritt and Post Oak Lane and an additional area bounded by Maple Hill, Cavanaugh, Cedar and Hunter Blvd. Spot repair of concrete sidewalk and installation of sidewalk ramps. Contract awarded to Audia Concrete Construction. Project Completed Mid-November. Last updated November 30, 2005. 01080 2005 New Sidewalk -Project Manager: Brian Love S.Cedar(Miller to Kaynorth),S. Martin Luther King(Northrup to Jolly)and N. Martin Luther King(Bridge over the Grand River to N.Grand River Ave)-Low bidder is H&C Earthworks.Public Hearing for the project is scheduled for December 5. Project to begin in Spring 2006. Last Updated November 30, 2005. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in spring of 2006 when site demolition is complete. Poles are relocated. Utilities are in the process of transferring to the new poles. Working with MDOT on ROW issues. Last Updated January 5, 2006. 75124 Gilkey Drain enclosing—Project Engineer: Danke Survey of the section of drain to be enclosed completed. Last updated January 5, 3006. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) - 4 - 515001 Governor's Collection (College Fields):-Project Engineer-Ahmad Sewer/road construction on South side attained progress in 2004. Construction on North side has not started, development held up for many months in 2005 due to changes by developer. Revised site plans submitted on 11/21/05 were reviewed and response provided. Recent site plans show the development is proposed to go in seven phases [Last Updated:January 5, 2006]. LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance—Project Engineer: Danke Reviewed preliminary plans. The State is proposing to extend the sewer north on MLK. Last updated 1/5/06. Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility substantially complete. A meeting was held with Airport on 6/30/04 to discuss matters regarding outstanding repairs and televising. SOS retained by R. V. Buric Construction Management Consultants Inc.representing bonding company.O&M completed final review of the sewer televising. Service area reduction to be completed. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village - Boys Training site: Working with developer on road acceptance. Last Updated January 6, 2006 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Proposed well head will be in Drury greenway. Construction planned for this winter. Last Updated January 5, 2006. 28050 US 127 Noise Wall—Project Manager— Bill Bergman MDOT funding approved. Project estimate near $5,000,000. City share estimated at $500,000. Design completed by MDOT week of July 5. Award delayed pending resolution of Lansing Township funding to help with City share. Meeting with DDA on September 7 and October 5, 2005 not productive. Still negotiating with Township. Need to determine a funding plan before public meeting. MDOT will still need several months of administrative and detail work after the local funding is determined and prior to award. Failure to award during this Sate fiscal year(October 2006)will result in forfeit or the grant. Last Updated October 13, 2005. 34032 Ionia Street Sanitary Sewer Extension -Project Engineer-Ahmad MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved,work not yet started by developer. [Last Updated October 17, 2005]. T:\data\WP\DATA\PROGRESS\05PROGRPTS\December 1 2005.DOC - 5 - Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services December 2005 OPERATIONS AND MAINTENANCE Street Section • Potholed major and local streets with UMP (high performance cold patch). • Filled temporary sidewalks with asphalt when weather permits. • Filled cracks and potholes on Howard and Homer as per the State's request. • Salted bridge sidewalks and skywalk landings as needed. Surface Section • Other routine maintenance included; hand-filled gravel shoulders, gravel street maintenance,picked debris, collection of trash from various locations within the city, collection of refuse violations, and filled potholes. • Leaf pick up came to an abrupt end in early December due to the winter weather that set in. We were able to bet about half way through our second and final pas of the City. If the weather permits,we will try to finish it in January. • We participated in many salting and plowing activates during the month. • We refilled our chloride/sand barrels twice during the month. • The last week and half we have been responding to the many pothole complaints that were received, both in out paved streets as well as in our gravel streets. Sewer Section • Cleaned 82,063 If. of sanitary main with jet trucks. • Cleaned 641n. of storm main and six sanitary manholes. • Cleaned 212 catch basins by removing solids from structure. • Televised 48681f. of sanitary mains. • Repaired four catch basin and nine manhole structures. • Repaired 261f. of sanitary main. • Removed snow and ice from 134 crosswalks. • Plowed City maintained sidewalks three times during the month. 0 Assigned employees to plow majors and trunklines one day. Waste Reduction Services • Sent recycling poster contest information to Lansing School District for approval. • Continued planning for fourth annual Waste Reduction Awards Program (WRAP). The luncheon ceremony to honor the 2006 winners will take place on Friday, April 21. • Made program improvements to the Traveling Green Trunks, a collection of recycling and composting resources for teachers in the Lansing School District: added new materials, conducted 1 st quarterly inventory check, developed teacher evaluation forms. • WRS staff toured the Royal Oak Recycling and Clean Tech Recycling facilities in the interest of building knowledge relating to recycling books and plastics. • Regional Recycling Coordinators Committee discussions: 1. Possibility of accepting CD's, DVD's, and VHS tapes, etc. at the next regional electronics collection to be held April 22, 2006. 2. Researching NextLife recycling, a plastics processor with a plant in Kalamazoo. Group may consider collecting plastic grocery bags at a future event. 3. The next book collection will be held on April 8, 2006 at the City of East Lansing's new Public Works facility on State Rd. 4. The textile collection may be in jeopardy due to the unreliable vendor used in the past. • Provided excellent service to our 4484 Blue Billy Trash Cart customers and to the estimated 10,000 Blue Bag customers. Collected 1714 cy trash. • Collected 223 tons of recyclables. • Responded to 2085 calls, which came into the WRS Hotline. Service Garage Section • N/A LAIN NG WASTEWATER DIVISIOl MONTHLY STATUS REPORT DECEMBER 2005 OPERATIONS • Week of 12/5/2005. BioRem Odor Control steam generation unit for Biosolids Storage continues to shut down. Manufacturing representatives have been here in December to attempt to resolve the problem. The sales representative and engineering consultant have been involved in discussion also. • Week of 12/12/2005. Checking ferric chloride storage tank for leaks using Plant Effluent Water for hydro test. • December. Conducting preliminary work for Ultraviolet disinfection optimization testing. MAINTENANCE • Week of 12/5/2005. Working with contractor to get price quite for inspecting cathodic protection of pumping stations. • Week of 12/5/2005. Maintenance and Operations completing repair of leaking air headers and acid cleaning diffusion stones in North Secondary Aeration tanks. • Week of 12/05/2005. Wise Road Pump Station is operating with one pump. Parts ordered for repair of the second pump. Seeking price quote for installation of a third pump. • Week of 12/5/2005 and 12/19/2005. Finding leaks in hot water heating systems throughout plant. Pre- heater for air intake on second floor of administration building failed, was repaired, and placed back in service. • Week of 12/5/2005. Biosolids transfer pump repaired with new rotor and stator. ADMINISTRATION • Week of 12/05/2005. Staff attends the Water Environment Federation Emerging Contaminants WEBcast in East Lansing and MWEA Basic People Skills seminar at Ypsilanti WWTP. • 12/12/2005 and 12/19/2005. Staff meets to discuss strategy to optimize Ultraviolet Disinfection system. • Throughout 12/2005. Administration working on FY 07 budget. • 12/14/2005. Division staff along with a representative of the Finance Department completes review and grading of proposals for the Biosolids Management RFQP. • December. Tim Roath, Plant Operator, became severely ill and requires extensive time off from work for medical treatment. Sick leave donations are being taken in the office. • 12/16/2005. Division Holiday luncheon. • 12/29/2005. Personnel Department staff conducts written portion of interview for Wastewater Maintenance Worker 04/600 position.