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Home My WebLink About2007 Public Service Minutes FINAL PUBLIC SERVICE BOARD 2007-08 OFFICERS: Ron Bloomberg: Chair Paul Baerman: Vice-Chair Faith Rach: Secretary 1ST APPOINT WARD NAME/ADDRESS PHONE TERMS EXPIRED REAPPOINTMENT TERM EXPIRES Dec. 07 1st James A. Marshall, Jr. 203-0075 (Home) June 30, 2009 1233 Coolidge Road 974-0746 (Cell) Lansing, MI 48912 Feb. 02 2nd Alfreda Schmidt 374-8172 Yes June 30, 2010 1414 Lindbergh Dr. (Moved from At-Large Lansing, MI 48910 Effective May 04) Nov. 97 3rd Dale Copedge 335-0383 (Work) Yes June 30, 2011 1912 Holly Way 393-6368 (Home) (Moved from At-Large Lansing, MI 48910 COPEDGDD@michigan.gov Effective May 04) Oct. 96 4th Ronald Bloomberg 485-6867 (Home) June 2000 Yes June 30, 2008 Miller, Canfield 483-4972 (Work) June 2004 Yes One Michigan Ave, STE 900 Lansing MI 48933 Bloomberg@millercanfield.com May 04 At Large Matt Flechter 373-8422 (Work) June 30, 2010 140 Leslie 648-3540 (Evening) Lansing, MI 48912 flechtem@michigan.gov Mar. 05 At Large Shirley Rodgers 394-6419 (Home) June 30, 2007 131 E. Jolly Road #E-5 Shirleyrodgers@lansingschools.net Lansing, MI 48910 Oct. 04 At Large Paul Baerman 485-4742 (Home) June 30, 2008 2818 N. Cambridge 882-4359 (Work) Lansing, MI 48911 819-2361 (cell) Paul.Baerman@wilcox.us Dec. 07 At-Large Jessica Yorko 346-8594 (Home) June 30, 2009 815 Bancroft 214-5684 (Cell) Lansing, MI 48915 yorko446@cs.com PUBLIC SERVICE STAFF: Chad Gamble, Director; 483-4452; Dean Johnson, City Engineer, 483-4458; Brian Ross, Supt, WWTP, 483-4532; Vic Rose, Acting Supt, 0 & M, 483-4298; Christopher Mumby, Departmental Coordinator, 483-4453; Faith Rach, P. S. Administrative Aide, Secretary to the Board, 483-4457 December 13, 2007 OF THE BOARD OF PUBLIC SERVICE NOVEMBER 8, 2007 PRESENT: Ron Bloomberg and Alfreda Schmidt ABSENT: Paul Baerman, Dale Copedge,Matt Flechter, and Shirley Rodgers STAFF: Chad Gamble, Dean Johnson, Victor Rose and Brian Ross VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:50 a.m., at the Public Service Department Wastewater Treatment Plant. In the absence of a quorum, members concurred to conduct a Meeting of the Whole. Mr. Bloomberg asked for a suspension of the rules to address agenda items out of order. a. Absences: Mr. Bloomberg excused Mr. Baerman, Mr. Copedge, Mr. Flechter, and Ms. Rodgers. 2) PUBLIC COMMENT: None 3) MEETING MINUTES: October 11, 2007 Members discussed the minutes and suggested some revisions. Action was deferred. 4) REPORT OF OFFICERS: A. Engineering Division: Mr. Bloomberg referred to the report included in the Board packet. No additional information was added. B. Wastewater Division: Mr. Bloomberg referred to the report included in the Board packet. No additional information was added. C. Solid Waste Section: Mr. Bloomberg referred to the report included in the Board packet. No additional information was added. D. Operations and Maintenance: Mr. Bloomberg referred to the report included in the Board packet. No additional information was added. 5) DIRECTOR'S REPORT: Public Service Board Page 2 October 11, 2007 A. The following highlights were reported: -Mr. Gamble thanked Board members for attending the meeting and expressed the importance of following through with the budget process. Mr. Gamble distributed copies of a memo he prepared for the Board to use as a tool as they develop their budget priorities. Board priorities will be used as a guidance document for the Department. Mr. Gamble suggested Board members may want to meet among themselves prior the next Board meeting. -Mr. Gamble discussed the Cleaner, Greener Logo project. Mr.Flechter was active in developing the project process. An awards banquet will be held for the top three students who submitted art for the logo. The City plans to continue to work with students to create new signs for street display. -Asset Management Plan—The State of Michigan indicates that the Public Service Department developed the best plan in the State. -Mr. Gamble displayed a map showing project areas for the 2008 construction season. A few include Grand Avenue,the Larch Street corridor and the Triangle Lot. The City will obtain the largest loan to date with 25 to 35 million dollars for project costs. Mr. Gamble discussed STP projects and sidewalk projects. Development projects will coincide with Public Service projects. Kalamazoo Street will serve as the access point during construction of the new State Police Headquarters at the Triangle Lot. The Accident Fund Project is tentatively scheduled to begin in 2008 or 2009. There is not a firm start date for the Gillespie project. Ms. Schmidt asked if businesses located near construction areas have been notified. Mr. Gamble explained that there will be language in the bid documents stating there will be other projects abutting each other. -Mr. Gamble briefly described the CSO.com web site to obtain interactive maps,CSO updates and current project information and details. The site identifies staff and how to contact them. -Mr. Gamble reported that N. Washington Square will be open in time for Silver bells. -Mr.Rose distributed two documents; one titled,Michigan Solid Waste Policy and Examining Increased Renewable Energy Projection from Landfill Gas in Michigan. Granger is seeking an exemption that would allow compost to be placed in the landfill because it creates methane gas that causes waste to break down faster. Mr.Rose briefly discussed the impacts the new system could have on Waste Reduction Services operations. The City of Lansing may want to seek the same exemption for curbside pick- up. Mr.Rose suggested inviting Granger to a Board meeting to discuss the new plan. Mr. Bloomberg suggested it may be prudent to defer inviting Granger until the whole Board is present to decide. Ms. Schmidt stated she thought it is a good idea to invite Granger to the December meeting. Mr.Rose explained that it is important for the City to involve itself with Granger's operations to be prepared for impacts to City operations. If the City does puts more in the landfill,it would cost an additional $2.50 per cubic yard. Mr. Gamble explained that the relationship with Granger is symbiotic and there may be a change in the rate structure. f Public Service Board Page 3 October 11, 2007 Mr. Gamble announced that Lori Miller and Steve Chalker from Waste Reduction Services will provide a presentation at the December meeting. Granger will attend the meeting tentatively scheduled in January 2008. -Mr. Gamble briefly discussed the project on Moores River Drive. There have been three neighborhood meetings and another is scheduled November 27,2007. Mr. Johnson explained that the purpose of the meetings is to develop a conceptual plan based on stakeholders' input. The location on Moores River Drive runs from Frances Park to Mount Hope on the western edge. Area residents have mixed feelings regarding the proj ect. •CSO/SSO Evaluation—-Mr. Gamble is hopeful the CSO/SSO Executive Summary document will be ready for presentation at the December Board meeting. The Executive Summary needed extensive revisions that have not yet been completed. Mr. Gamble explained a few of the options discussed in the report. The purpose of the study was to dovetail the two big projects;to address NPDES permit requirements, and ACO, SSO, and the Phase II Storm water regulations. The object is to combine all of the mandated programs into one. Mr.Johnson explained combining the programs could lead to a cost savings amounting to $150 Million. -Budget Priorities: Mr. Bloomberg distributed copies of the memo prepared by Mr. Gamble that addresses budget priorities. Ms. Schmidt reviewed Council priorities and noted the City needs to address infrastructure issues on a regular, on-going basis. The City should be more concerned with general street maintenance and street paving rather than speed humps,traffic circles, etc. Mr.Bloomberg observed the absence of the Asset Management Plan in the Council priorities and that there is no mention at all of public streets. Mr.Bloomberg asked if funding from other agencies is still declining, (ACT 51), flat, or just keeping pace with inflation. Mr.Johnson noted the pool seems to stay fixed. The STP total revenues are usually$1 Million per year. Mr. Gamble stated if we do not address this issue now,the roads will not be repairable. Mr.Bloomberg referred to Mr. Gamble's memo and asked if the Board's list would require extra money and to what extent, if we did have to spend more,would if generate savings. -Waste Reduction Services are working to streamline services. The Department is working with a consultant to evaluate the current program. The evaluation will cost $60,000. This will pay for itself within one to two years. The Asset Management Plan works in a similar manner. This will be discussed at the December meeting. (6) PENDING ITEMS: None. (7) COMMUNITCATIONS: Memorandum from Mr. Gamble to Board Members dated November 8, 2007,referencing Budget Priorities. The memo was discussed and placed on file. (8) OTHER: Mr. Gamble announced that Mr. Ross, Wastewater Plant Superintendent will retire effective January 4, 2008. Board members thanked Mr. Ross for his hard work. Public Service Board Page 4 October 11, 2007 Mr. Gamble announced that Dan LeVeque, Wastewater Assistant Superintendent will retire effective November 9, 2007. The meeting adjourned at 1:00 p.m. Respectfully Submitted, Faith Rach Secretary to the Board PUB SV CBD\Minutes\11-08-07 ENGINEERING DIVISION STATUS November 5, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: (updated 11/5/07) • Permit Compliance: The Fourth Annual Watershed Management Progress Report and the city's updated Storm Water Pollution Prevention Initiative were submitted to the DEQ for approval on 9/28/07. The GLRC received permission to extend the compliance date of the Red Cedar Watershed Management Plan (WMP)to April 1, 2008 to match the due date of the Grand River and Looking Glass River WMPs. • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation of the City's permitted storm water discharge pipes for evidence of illicit discharge. Work continued. All residences and businesses identified as having illicit_discharges to date have been separated. o Quarterly report for the grant was submitted 10/30/07. o Malcolm Pirnie's contract and the time period of the grant were extended with DEQ approval to December 2008. Malcolm Pirnie will perform the following extra tasks: map the additional storm sewer system, inventory and screen the M area stormwater system, compile a compete list of septic systems, and confirm that illicit discharges are disconnected. o Work began on septic system inventory. o Dye testing letters sent to residents on Melvin, Sunset, and Seaway in areas shown to contain a probable illicit discharge. SSO/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Soil Erosion: • New permits issued for Peckham Industries, Speedway(Marathon), and Northwest Towing. • Parks Riverwalk project kickoff is postponed until late Spring because of SESC concerns. • Non-compliant property was issued application materials for obtaining an SESC permit. Drainage Issues: (updated 11/5/07) • No new issues. REQUEST FOR PROPOSALS (RFP) Central/Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad— DLZ selected, project kick off May 30, 2007. Preliminary Report received 7/31/07, reviewed and discussed 8/29/07, City's comments sent to DLZ on 9/13/07, post-comments meeting held with DLZ on 9/19/07. DLZ' supplementary proposal for remaining/additional tasks under review. City of Lansing CSO Program Evaluation —2007. Engineer: Johnson — Final draft completed by Malcolm Pirnie on October 3, 2007. Presentation to Mayor on Oct 10, 2007. Design and Construction Engineering Services : i)Aurelius Road Bridge over the Red Cedar River; and ii)Aurelius Road Bridge over Grand Trunk Railroad. Engineer: Ahmad. RFP under preparation, first draft prepared 10/15/07 being reviewed. — 1 — STREET PROJECTS 36313 Michigan Avenue Streetscape—Contractor: Aggregate Industries/Eastlund— Project Engineer: Danke • Rain Gardens on the north side of the 600 block of E. Michigan are completed except for trees. Fence needs to be installed in the remaining rain gardens on the north side. • Construction continues on the south side of the 600 , 700, 800 and 900 block of E. Michigan. Completion of the raingardens, except for the plantings, should be completed this fall. • The snow melt system has been installed on the east end of the Lansing Center. Construction has started on the snow melt system/streetscape at the west end of the Lansing Center. • Construction of the streetscape has started on the south side of the 400 block of E. Michigan. Construction for the 300 block on the south side should start by mid October. All streetscape construction will be completed by mid November. • The intersection of Michigan/Washington should be base paved on 10-5-07. The intersection should be reopened by 10-17-07. 69015 Collins Road Reconstruction— Project Engineer—Parry • Engineering by Fitzgerald-Henne, • Bid letting September 28, 2007, C&D Hughes is the contractor and is scheduled to begin on May 5, 2008 75125 Haag Road Reconstruction—Project Engineer— Parry • Reconstruction between MLK and Miller Road • Final paving is complete, punch list items are being worked on. 01086 2006 Crush &Shape—Parry • Construction Complete on original project • Picardy, a gravel street is under construction and will be finished this fall. 01087 2007 Local Street Rehabilitation (Crush &Shape)— Parry • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent, Westbury. Tenny, Pinewood, Laurie Lane, Vans Court, Kessler. Foster also portions of Moores River Drive and Boston. • Construction is nearly complete on all streets. 86065 Edgewood Bus Turn-Around—Parry • A temporary turn around was installed by City O&M crews. 15090 Martin Luther King, Jr. Boulevard Reconstruction—Parry • Project limits are from the Grand River to Marquette Street • Hoffman Construction plans to begin work on May 5, 2008 36315 Washington Square, 200 &300 North Blocks—Dykema • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Construction Began Mid-June • Contractor is Abbott Construction • Underground work is complete and site grading and construction of rain gardens has started • Project completion end of November 76134 Northup - Cedar to Washington —Dykema/Parry • Design services by FTC&H • 2008 Construction, STP Project — 2 — • First Public Meeting held October 16, the second presenting the chosen design is November 7. 44029 Moores River Drive—Mt. Hope to Francis Park- Dykema • Design Services by C2AE • 2008 Construction, STP Project • Public Meeting held October 23. • 2"d Public Meeting scheduled for November 27. BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge &Marine- Project Engineer: Ahmad • Deck surface drainage problems unresolved. DLZ urged to provide remedial action. • Project accounts finalized, DLZ to reimburse City non participating costs 46126 Beech Street Bridge over the Grand River- Project Engineer— Project Engineer: House • All Beams will be in place the week of October 1st • Deck pour scheduled for around Oct 12cn • On schedule for completion on Nov. 26 SEWER PROJECTS 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is being closed out. 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Danke The project is complete and is being closed out. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie- Project Engineer: Danke The project is complete and is being closed out. 16077 CSO PH IV SEG 3=013 West—Contractor: E.T. MacKenzie- Project Engineer: Ahmad This project is largely complete, final paving on all streets including restoration is complete. Tree plantation will start by 11/9//2007. 36309 CSO PH IV SEG 3—023—Contractor: K&R— Project Engineer: Danke Manhole castings are being raised. Final paving of Michigan, Larch and Pennsylvania to occur in the week of October 14. 36316 CSO PH IV SEG 4—Downtown —Contractor: K&R— Project Engineer: Malvetis Work on underground utilities in Kalamazoo St. is largely completed; base paving in the 100 block west has been completed. Following construction of sanitary and storm manholes in the Washington Square intersection, this intersection will be re-opened to north/south through traffic(about two weeks out). Underground utility work on the west side of the Capitol Ave. intersection is nearly complete (all lanes on Capitol Ave. to be fully open in two weeks). The operation for jacking & boring of sanitary sewer casing in Grand Ave. is nearly complete. Grand Ave. is expected to fully open in mid-Nov. The re-construction of the sanitary sewer siphon in the bank of the Grand River is largely completed (full completion in about two weeks). Regarding Seymour St., this part of the project is largely complete. All that remains is paving (base paving, today, the 4'n). Street to be fully opened to through traffic in about 2 to 3 weeks following review of sewer televising and final paving. [Last Updated: 10/4/20071 27067 CSO PH IV SEG 4—018 SE—Contractor: K&R— Project Engineer: Malvetis Construction of underground utilities on Oakland Ave. in the project area is complete; road-building activities and concrete work (curb & gutter, etc.) are on-going. Oakland Ave. is slated for full opening to through traffic in early to mid-November. Work on Ballard St., Case St. and Porter St. (west of Ballard St.) is generally complete. Farrand St. and Porter St., east of Ballard St. (both originally slated for 2008 construction) have been added to the 2007 construction season (due for completion in mid-Nov.). [Last Updated: 10/4/2007] 37076 CSO PH IV SEG 4—020—Contractor: E.T. MacKenzie—Project Engineer: Danke Final paving of Shiawassee Street has been completed as well as CSX reconstruction of the Shiawassee crossing. Dorrance has had base paving. Construction continues on Haag Ct, the 900 block of Jerome and — 3 — the 900 block of Vine and will be completed this year. 15088 CSO PH IV SEG 4—013 NW—Contractor: Six-S— Project Engineer: Brunner All paving and restoration work is done. [Last Updated: 11/5/20071. 16079 CSO PH IV SEG 5—013 NE—Design—Project Engineer: Bill Brunner CSO separation to be designed in 2007 for 2008-9 construction. The third draft of the plans was just completed. Final review of the plans almost complete. CSO 013 NE is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Meetings with business began and continue to discuss access issues. [Last Updated: 11/5/2007]. 26072 CSO PH IV SEG 5—018 SW—Design—Project Engineer: Alec Malvetis CSO separation to be designed in 2007 for 2008-9 construction. Final review of the plans completed in late September. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden. [Last Updated: 10/4/2007]. 37078 CSO PH IV SEG 5—045—Design —Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. CSO 045 is roughly Saginaw between Larch and Pennsylvania. Final review of the plans was completed in late September. [Last Updated: 10/4/2007]. 36317 CSO PH IV SEG 5—2008 Downtown Projects— Design — Project Engineer: Alec Malvetis CSO separation to be designed in 2007 for 2008 construction. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Final review of the plans was completed in late September. [Last Updated: 10/4/2007]. 55054 CSO PH IV SEG 5—034 A—Design— Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Final review of the plans was completed in late September. [Last Updated: 10/4/2007]. 00075 2007 Miscellaneous Sewer Projects - Contractor: Sandborn Construction- Project Engineer: Ahmad Bids received on 8/30/2007, Notice to Proceed issued 10/31/07, Work started on Division 3, Plymouth; Division 3 and 4 scheduled to be done this year. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the Junction Chamber(Structure. #81) after installation needs internal modifications, tentatively scheduled for November 07. XXXX Sanitary Sewer System Master Plan Study 2003— Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01093 2007 Manhole Insert Program—Project Engineer: Danke Report has been accepted. Manhole data base installed. Work has started on the 2008 program. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation - Consultant CDM - Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Comments received from MDEQ 3/12/2007 were responded by letter report dated May 23, 2007. Second round of groundwater sampling was conducted in June 2007, analysis and report preparation in progress. CDM conducted Landfill gas survey October 2-3, 2007 in coordination with the City for staff training. 17043 Paulson Landfill Groundwater Monitoring - Consultant DLZ- Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize — 4 — off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger. Comments from Granger were incorporated. Draft 2 is in review. Discussons continue between Public Service and Granger. [Last Updated 11/5/07]. 46118 O&M Complex RAP -Consultant DLZ- Project Engineer: Brunner. NTH will perform the work. Purchase order was approved for the work. Project kickoff is pending. (last updated 11/5/07). 66050 Fire Station#9- Environmental Investigations/Site closure- Consultant DLZ- Project Engineer: Brunner. NTH will perform the work. Purchase order was approved for the work. Project kickoff is pending. (last updated 11/5/07).. 46093 Diamond Reo RAP- Consultant DLZ- Project Engineer: Brunner. NTH will perform the work. Purchase order was approved for the work. Project kickoff is pending. (last updated 11/5/07). Central Garage- Project Engineer: Brunner. NTH will perform the work. Purchase order was approved for the work. Project kickoff is pending. (last updated 11/5/07). Baseball Stadium - Project Engineer: Brunner. NTH will perform the work. Purchase order was approved for the work. Project kickoff is pending. (last updated 11/5/07). Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. Closure work pending. (last updated 11/5/07). SIDEWALK PROJECTS 01090 2007 Sidewalk Repair A- Project Manager: Brian Love Contract has been awarded to H&C Earthworks Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St. Construction is in progress and will be suspended until spring. 01091 2007 Sidewalk Repair B - Project Manager: Brian Love Contractor is Audia Concrete Project is Completed (3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01092 2007 New Sidewalk- Project Manager: Brian Love PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Site demolition nearing completion. Sidewalk to be constructed in 2007 or 2008. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425) 513001 College Fields (Old Governor's Collection) - Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, site plans were reviewed in 12/2006 and comments sent. — 5 — Building/sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. 6113001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie- Project Engineer: Ahmad • Pump Station and force main 100% complete. Certificate of substantial completion issued. Project accounts finalized. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. A/aiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair: Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising and provided new televising reports in 3/07. City is working with CRAA to complete remaining formalities prior to take over sewer O&M per sewer service agreement. Lowes: Working on easements. Speedway Gas Station Rebuild—Brunner. Speedway to move 18" sanitary sewer to allow demolition of the current gas station and former Sugar Bowl Restaurant. A new Speedway will be rebuilt in a new location on site. Act 451 permit submitted to MDEQ on 9/5/07. Letter of intent done, easement submitted, sewer construction completed, draft as-builts submitted. Awaiting final easement description, final as-builts, and utility road construction. (updated 11/5/07.) 37075 East Village- Boys Training site: Working with developer on road and sewer acceptance. 28050 US 127 Noise Wall—Project Manager—MDOT • MDOT contract is proceeding with construction. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. • Work is 100% complete, accounts finalized, sewer easements complete, sidewalk easement pending. P:\Monthly Progress\11-5-2007.DOC 6 — Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services October 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Wabash from Leawood to Manley Newark from Pleasant Grove to Wise Utility Cuts: Continued working on BWL and contractor utility cuts Sidewalk Repair: Replacing sidewalk and curb for BWL. Placed sidewalk and the base for bleachers at Marshall Park. Also sidewalk at Ferris Park. Crack Sealed: Completed Wastewater treatment plant and are currently crack-sealing Pleasant Grove between Jolly and Miller Skin Patched Various local streets also areas on Pennsylvania and Healthcare Ct. Pothole: Currently going through local routes and complaints Sidewalk Grinding: Has been completed for now. Surface Section • Performed the Misc. trash pickup route every Monday and Thursday along with picking up the recycling from City Hall every Wednesday. • Finished sweeping south end local streets. All Local streets have been swept at least four times. Finished sweeping Tunlines, Majors and CBD. We almost finished with sweeping the north end for the fifth time. • Prepped Crego Park for this years leafs. • As of 11/01/07 we have received 1563 Grass and Weed Violations from Code Compliance. We have completed 1546 of these complaints so far. • Cleaned and changed the lights in all the parking barns. • We set out and picked up 87 barricades for three different events at a cost of roughly$630.94 for the month of October. These events include parades, block parties, races and any type of special event. • Checked all of the gravel streets and graded where needed. • Continued mowing our regular mowing routes which consist of three two person crews everyday until 10/26/07 when our seasonal left for the winter. • Painted the Bollard at the four corners of Washington and Michigan Ave. • For the first time, the O&M Dept. produced topsoil from the composted leaves that were removed from the streets 3 to 4 years ago. This was accomplished by screening the compost and mixing it with sand. We believe we produced enough topsoil that not only will we not need to purchase any in the upcoming year,but we will be able to sell some. Sewer Section Sewer Cleaning Activities: • Two Jet/Vac and one jet truck combined for 107,8371.f. of sanitary main cleaned. • 533 catch basin structures cleaned by removing solids. utilizing two dipper trucks. • Removed debris from 29 sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed twenty one catch basins and patched six. • Reconstructed three manholes. • Spot repaired a total of 61f of storm sewer in two locations • Spot repaired a total of 181f of sanitary main in three locations... • Inspection Activities: • A total 9789 l.f. of sanitary main was televised. This televising is used to identify problems within the system. • Two Inspectors responded to 175 sewer related calls, completed 65 Miss Dig Stakeouts and inspected 34 sewer repairs made by private contractors. Waste Reduction Services • Sponsored and participated in the Tri-County Waste Reduction Awards Fall workshop. • Regional Recycling Coordinators Committee continued to plan special recycling events fro Spring, 2008: Dates have been set for Book/Boxboard—April 5 at the City of East Lansing's Public service facility and E-Waste—May 3 at the Lansing Recycling Transfer Station. • Provided educational programs at Woodcreek, Reo and Wexford Elementary Schools. The addition of Wexford to our recycling program marks the 30`t' school to participate. • Staff participated in the Employment Law Workshop held in Troy, MI • Staff participated in an EPA webinar regarding organics recycling. • Staff attended America Recycles Day kick-off event sponsored by the Michigan Recycling Coalition in Mt. Pleasant. 1868 cubic yards of yardwaste was collected in October and 217 tons of recycling was collected in September. There are currently 5141 Blue Billy Trash Cart customers. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT OCTOBER 2007 OPERATIONS X Dewatered and cleaned a screen channel for Duperon to conduct field measurements of channel for installation of new screens. X Staff continues to clean ceramic stones in aeration #23 using a chemical product to dissolve the built up solids on the diffuser stones. X Operations received a cell phone for use on off-hours. Etiquette procedure developed for use of this cell phone. X Operations staff conducts many Lansing Community College class tours. MAINTENANCE X Working on repair of HCL gas feed lines in aeration 23. HCL gas is used to clean ceramic fine bubble diffuser stones. X Working on fall tree planting and groundskeeping especially around the administration building. X Working on installation of kick plates at the South Equalization and Retention Basins hand rails. X Completing work requests and preventative maintenance throughout the month. X Mechanical Contractor working on replacing valves in Tertiary Building and replacing hypochlorite feed line to south retention basin. X Continue to gather information on materials and equipment in plant and parts crib to sell and scrap. X Pump Station cathodic protection project. Engineering working on locating property lines, ROW, and easements. ADMINISTRATION X Bornor Restoration begins roofing project. X Staff attends many seminars this month including; Health & Safety, Industrial Pretreatment, Utilizing the Internet, Math for Operators, and Secondary Treatment Optimization. X Staff attends the Water Environment Federation Technical Exhibition and Conference in San Diego, CA. X Staff meets with Malcolm Pirnie Engineers to discuss structural strategy for the Tertiary Building project. Rehab of the filter wings/walls vs. removal of the exterior walls (making the filters exposed to the outside). X Duperon Screens ordered for the screen project. X Daniel LeVeque, Assistant Superintendent announces his retirement effective November 9, 2007. X Brian Ross, Superintendent announces his retirement effective the first week of January 2008. X United Way campaign conducted and completed. X Administration gathering information for budget preparation and generation. X Seasonal Laborers laid off effective October 12, 2007. X Generated reports and documents for Department CitiStat presentation. Participated in CitiStat presentation to Council. X Received 14 handheld radios for use by operations staff. Radios transferred to Mike Leidi at O&M garage to have programmed by BWL. X Completed and submitted Annual Biosolids Report to MDEQ. X Completed the RFQP for the new rate modeling program. X Submitted a letter of request to EPA Region 5 for purchase of new dissolved oxygen meter and probe. This is new technology and must currently go through this procedure for approved use in reporting. X Completed and submitted response letter to MDEQ regarding the Pretreatment Compliance Inspection. X FTCH completes the revision to the Lansing SUO to allow for "specific allocation limits" through the IPP program. Staff submits revisions to legal department for review and approval. X Safety Administrator conducts sound/noise assessment at various areas of the plant. X Meetings with Malcolm Pirnie and Tetra Tech to discuss CSO study. c/ I I i " 44 l 11!11! � - I • i 4 � L _ MICHIGAN SOLID WASTE POLICY 2007 Jennifer M. Granholm, Governor www.michigan.gov Potential Methane :Gene:ration - CapacityL o ❑ Depends only on the type and composition of Waste placed in the: landfill , ❑ Higher cellulose content results in higher Potential Emission Type Landfill TYPe Lo Value m3Mg CAA Conventional 170 (default) - CAA Arid Area: 170 Inventory MORE KIM m M- . .. Arid Area 100 Inventory Wet ( Bioreactor): : g6 Wednesday, October 24, 2007 -- THE ENGINEERING SOCIETY OF DETROIT ItV Al1z,��.R 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE �� G PUBLIC SERVICE , DEPARTMENT � ' 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 �.--��®= (517)483-4455 FAX:(517)483-6082 f j c H 1 G http://publicservice.cityoflansingmi.com 1LEANE6i SEE :EN Bernero,Mayor � i ( .;;�� TO: Ron Bloomberg, Chair, and Board of Public Service and Members of the Board of Public Service FROM: Chad A. Gamble Director of Public Service DATE: November 8, 2007 SUBJECT: Budget Priorities: FY 09 Public Service Department Budget Process Below is a listing of some conceptual budget priorities that we are outlining for the fiscal year 09-budget process. The Public Service Department (PSD) is going through some amazing changes via new programs and streamlining of old ones. We are excited at what the future holds for us as we hope that we are able to implement some of the following priorities to be able to tackle the challenges that lay before us. The following priorities are not placed in any particular order: -Streamline/revamp the entire Waste Reduction Services platform (sale of self-generating topsoil,reworking solid waste routes, diversification of the recyclables that we take and expanding our services into the commercial market) •Investigate the purchase of an asset management software for Department use as a business management and operations tool •Increase the utilization of information distribution from the web -Begin to merge the CSO and SSO programs into a cost effective systernic solution to meet the state regulatory requirements and our customer needs -Increase the utilization of computers for PSD service vehicles -Continue to increase our use of our GIS system -Place a beautification line item in the budget to account and to work collaboratively with the Principal Shopping District on the maintenance of improvements in the Washington Avenue and Michigan Avenue corridor S r � PUBLIC SERVICE ~ G DEPARTMENT ' I' 732 City Hall ' ' 124 West Michigan Avenue ; . Lansing,Michigan 48933 (517)483-4455 ' f FAX:(517)483-6082 C H 1 G Q+ http://pubIicservice.cityoflansingmi.com LE �E Virg Bernero,Mayor :§ Page 2 -Continue to develop cost effective solution to the mowing of City property and the clearing of snow from sidewalks in concert with the Parks and Recreation Department Continue to improve efficiencies at the WWTP including SCADA and other operations and maintenance functions This does not represent an all-inclusive list but one that will allow the Board to begin to develop their your own priorities. Please contact me regarding this process. I appreciate the Board's interest and support. Thank you -S PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX:(517)483-6082 hftp://publicservice.cityoflansingmi.com FIiN G Virg Bernero, Mayor i�1 A 0 February 8, 2007-1-.---'. Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held December 13, 2007. Please place these minutes of file. Respectfully submitted, Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" OF THE BOARD OF PUBLIC SERVICE r DECEMBER 139 2007 -; PRESENT: Paul Baerman,Ron Bloomberg, Dale Copedge,Matt Flechter, Shirley Rodgers-and`.o ! Jessica Yorko (To Be Sworn In) - ABSENT: James Marshall and Alfreda Schmidt STAFF: Steve Chalker, Chad Gamble, Paul Hayes, Dean Johnson, Lori Miller,Victor Rose, Brian Ross, and Paul Stokes VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:50 a.m., at the Public Service Department Wastewater Treatment Plant. a. Absences: Mr. Bloomberg excused Mr. Marshall and Ms. Schmidt. Mr. Gamble introduced Jessica Yorko, newly appointed Board member to serve in the vacant At Large position. Ms. Yorko discussed her background. Board members welcomed Ms. Yorko to the Board. Ms. Rach reported that Mr. James Marshall has been appointed to serve as First Ward Board member. Mr. Marshall plans to attend the January meeting. Mr. Gamble introduced Paul Stokes, Interim Superintendent of the Wastewater 2) PUBLIC COMMENT: None 3) MEETING MINUTES: October 11,2007 and November 8, 2007 a. October 11, 2007: Mr. Baerman moved, Mr. Flechter seconded, MOTION CARRIED UNANIMOUSLY,to approve minutes for the meeting held October 11, 2007, as presented. b. November 8, 2007: Mr. Baerman moved, Ms. Rodgers seconded, MOTION CARRIED UNANIMOUSLY, to approve minutes for the meeting held November 8, 2007, as presented. 4) ACTION ITEMS: Proposed Board meeting Schedule, 2008 Ms. Rodgers moved, Mr. Baerman seconded, MOTION CARRIED UNANIMOUSLY,to approve the proposed Board meeting schedule for 2008, as submitted. ' t Public Service Board Page 2 December 13 , 2007 5) PRESENTATION: Lori Miller and Steve Chalker, Waste Reduction Services Ms. Miller and Mr. Chalker provided a PowerPoint presentation— Waste Reduction Services: Providing Comprehensive Solid Waste Programs &Service for the City of Lansing. Following the presentation,Ms. Miller and Mr. Chalker answered Board member questions. Mr. Chalker introduced Mr. Paul Hayes, Senior Supervisor of Waste Reduction Services. Mr. Chalker commended Mr. Hayes on the outstanding service he and his staff provide to the City. Because of Mr.Hayes' leadership, service has not been delayed this season. Ms. Rodgers suggested that the City of Lansing include apartment and condominium complexes in its service area. 12:55 p.m. Ms. Yorko left to attend to other obligations. 1:00 P.M. Mr. Copedge left to attend to other obligations. 6) REPORTS: Engineering Section: There were no additions to the report distributed in Board packets. Ms. Rodgers had questions regarding the Haag Road reconstruction noting residential driveways had have been shortened preventing the property owner from parking two vehicles in the driveway. Mr. Johnson stated that driveway widths might have been reduced but not the lengths. Mr. Johnson discussed 2008 street resurfacing. Mr. Flechter asked for an update on properties where storm sewers are located in the middle of the properties and the difficulty associated with development of these parcels. Mr. Bloomberg asked when the CSO Evaluation Executive Summary will be presented to the Board. Mr. Gamble stated the draft report should be ready for the January meeting. 1:15 p.m. Mr. Flechter left to attend to other obligations. Waste Reduction Services Section: Mr. Rose announced this is the first year the division has completed the season without a deficit. Mr. Rose reported that dumping leaves at Crego Park saved the division approximately$50,000. Operations and Maintenance Section: No additional information was presented. 7) DIRECTOR'S REPORT Mr. Gamble presented the following highlights: Discussed several expansion opportunities. Jackson National Life is expanding. The City is working in an effort to secure the development opportunity for the City of Lansing. -Mr. Gamble discussed the format for budget meetings: Gather input from Board members and discuss what can be incorporated into the proposed budget request. The Board thanked Mr. Ross for his contributions to the Wastewater Treatment Plant and wished him well in his new endeavors. Public Service Board Page 3 December 13 , 2007 (8) PENDING ITEMS: None. (9) COMMUNITCATIONS: None (10) OTHER: None The meeting adjourned at 1:30 p.m. Respectfully Submitted, C�^ aL- Faith Rach Secretary to the Board PUB S V CBD\Minutes\12-13-07 i o BOARD OF PUBLIC SERVICE MEETING SCHEDULE FOR 2008 January 10, 2008 January 24, 2008 *Special Budget Meeting (Tentative) February 14, 2008 March 13, 2008 April 10, 2008 May 8, 2008 June 12, 2008 July 10, 2008 August 14, 2008 September 11, 2008 October 9, 2008 November 13, 2008 December 11, 2008 All meetings are held at 11:30 a.m., at the Wastewater Treatment Plant, located at 1625 Sunset Avenue, Lansing, Michigan unless otherwise noted. * Special Meeting for Presentation of Public Service Budget Proposal ENGINEERING DIVISION STATUS December 4, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: (updated 11/5/07) • Permit Compliance: The Fourth Annual Watershed Management Progress Report and the city's updated Storm Water Pollution Prevention Initiative were submitted to the DEQ for approval on 9/28/07. The GLRC received permission to extend the compliance date of the Red Cedar Watershed Management Plan (WMP) to April 1, 2008 to match the due date of the Grand River and Looking Glass River WMPs. o PEP Committee is developing educational articles on stormwater and water quality for placement in local community newspapers. o The Ordinance committee is meeting to determine associate member rights and fees after the recent ruling on the eligibility of townships for stormwater phase II. • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation of the City's permitted storm water discharge pipes for evidence of illicit discharge. Work continued. o Dye testing letters resent to residents/owners for addresses on Melvin, and Sunset (in areas shown to contain a probable illicit discharge). Original letters were returned. o Illlicit Discharges identified in a business on Kalamazoo Street. Investigation beginning to identify culpability(City or resident). o Septic system inventory work continued. SSO/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. *Through the Evaluation Process for the CSO Program (currently being conducted in conjunction with consulting engineers, Malcolm Pirnie), the City is investigating whether an integrated approach/technology for controlling both CSOs and SSOs is the cost-effective alternative. Soil Erosion: • New permit issued for a portion of the Parks Riverwalk Trail. This will be a project that will require a lot of man hours for inspection, meetings, and monitoring. • Notice of Violation letters sent to owners of 2721 Grand River (Ed Liebler) and S. MLK(Reid Machinery). 2721 is in compliance for sedimentation control. Reid Machinery not yet in compliance. Work continues to bring these sites into compliance. • Bonds released for numerous completed projects. • Wimsatt industrial park is in SESC compliance. Bond was released. • Worden Street—have been holding SESC permit until Flood Plain permit is issued by the State. Permit to be issued and held until after Spring to assure stabilization. Site work appears complete and is stable for SESC issues. • GM—meetings continue to assess and monitor stormwater and SESC issues in demolition project areas. Drainage Issues: (updated 11/5/07) • No new issues. REQUEST FOR PROPOSALS (RFP) Central /Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad— DLZ selected, project kick off May 30, 2007. Preliminary Report received 7/31/07, reviewed and discussed — 1 — 8/29/07, City's comments sent to DLZ on 9/13/07, post-comments meeting held with DLZ on 9/19/07. Response to DLZ on supplementary proposal for remaining/additional tasks and various submittals received during October-November 2007 send on 11/30/07. City of Lansing CSO Program Evaluation —2007. Engineer: Johnson — Final draft completed by Malcolm Pirnie November, 2007. Presentation to Mayor on Dec. 17, 2007. Design and Construction Engineering Services : i) Aurelius Road Bridge over the Red Cedar River; and ii)Aurelius Road Bridge over Grand Trunk Railroad. Engineer: Ahmad. RFP, first draft prepared 10/15/07, being reviewed. 2008 Bridge Structure Inventory and Appraisal and Update Local Bridge Program Funding Applications. Engineer: Ahmad. RFP, first draft prepared 11/21/07, under review. STREET PROJECTS 36313 Michigan Avenue Streetscape—Contractor: Aggregate Industries/Eastlund— Project Engineer: Danke • 2007 construction to be completed by 11-30-07. The installation of the new streescape is all but finished. Steam vault repairs at 316 E. Michigan are complete with the sidewalk and brick work to follow. Construction in front of the Lansing Center is complete. Rain garden fence will be installed by 11-30-07. Tree and rain garden plantings to occur in May 2008. • The intersection of Michigan/Washington is complete and the traffic circle is in use. Tree and perennial plantings will be done in May 2008. 69015 Collins Road Reconstruction — Project Engineer—Parry • Engineering by Fitzgerald-Henne, • Bid letting September 28, 2007, C&D Hughes is the contractor and is scheduled to begin on May 5, 2008 75125 Haag Road Reconstruction—Project Engineer—Parry • Reconstruction between MILK and Miller Road is complete • Punch list items are being worked on. 01086 2006 Crush &Shape—Parry • Construction Complete on original project • Picardy reconstruction has been completed • Project closeout in progress 01087 2007 Local Street Rehabilitation (Crush &Shape)—Parry • Construction is complete • Project closeout in progress 01095 2008 Street Resurfacing (Crush &Shape)— Parry • Streets include: South Cambridge Road, Bedford Road, Westchester Rd, East Westchester Rd, Cooper, Artisan and Callihan • Project design in progress • Mid-February Bid Letting is targeted 86065 Edgewood Bus Turn-Around —Parry A temporary turn around was installed by City O&M crews. — 2 — 15090 Martin Luther King, Jr. Boulevard Reconstruction —Parry • Project limits are from the Grand River to Marquette Street • Hoffman Construction plans to begin work on May 5, 2008 36315 Washington Square,200 & 300 North Blocks— Dykema • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Construction Began Mid-June • Contractor is Abbott Construction • Underground work is complete and site grading and construction of rain gardens has started • Project completion end of November 76134 Northup - Cedar to Washington— Dykema/Parry • Design services by FTC&H • 2008 Construction, STP Project • Two public meetings have been held. A public meeting revealing the final design is scheduled for December 18. 44029 Moores River Drive—Mt. Hope to Francis Park- Dykema • Design Services by C2AE • 2008 Construction, STP Project Public Meeting held October 23. • Public Meeting held November 27. Final design in progress BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge & Marine- Project Engineer: Ahmad • Deck surface drainage problems unresolved. DLZ urged to provide remedial action. • Project accounts finalized, DLZ to reimburse City non participating costs 46126 Beech Street Bridge over the Grand River- Project Engineer— Project Engineer: House • All Beams will be in place the week of October 1st • Deck pour scheduled for around Oct 12th.. • On schedule for completion on Nov. 26 SEWER PROJECTS 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie— Project Engineer: Danke Project is being closed out. 17043 CSO PH IV SEG 2—018N A— Contractor: Dunigan Brothers - Project Engineer: Danke The project is complete and is being closed out. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie- Project Engineer: Danke The project is complete and is being closed out. 16077 CSO PH IV SEG 3— 013 West—Contractor: E.T. MacKenzie- Project Engineer: Ahmad This project is complete including final paving on all streets, restoration and tree plantation. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Michigan Avenue final paved in October. Punch list items and CIPP lining remain. 36316 CSO PH IV SEG 4— Downtown —Contractor: K&R— Project Engineer: Malvetis The work on this project was substantially complete on Nov. 15, 2007. Only, punch list items remain. [Last Updated: 12/4/2007] 3 — 27067 CSO PH IV SEG 4—018 SE—Contractor: K&R—Project Engineer: Malvetis All work slated for completion during the first year of this two-year project was completed on Nov. 5. In addition, some work planned for completion in 2008, including construction on Farrand St. and Porter St., was completed during the 2008 construction season. [Last Updated: 12/4/2007] 37076 CSO PH IV SEG 4—020—Contractor: E.T. MacKenzie— Project Engineer: Danke Construction completed for the season. Haag Ct and the 900 block of Vine Street base paved and reopened to traffic. 800 blocks of Vine and Jerome and the 200 block of N. Hosmer will be constructed in the Spring of 2008. 15088 CSO PH IV SEG 4—013 NW—Contractor: Six-S—Project Engineer: Brunner All paving and restoration work is done. [Last Updated: 11/5/2007]. 16079 CSO PH IV SEG 5—013 NE—Design— Project Engineer: Bill Brunner CSO separation to be designed in 2007 for 2008-9 construction. The third draft of the plans was just completed. Final review of the plans almost complete. CSO 013 NE is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Meetings with business continue to discuss access issues. [Last Updated: 12/5/2007]. 26072 CSO PH IV SEG 5—018 SW— Design —Project Engineer: Alec Malvetis Final plans and specifications for this project that begins construction in 2008 were submitted to the DEQ on Nov. 23. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden. [Last Updated: 12/4/2007]. 37078 CSO PH IV SEG 5—045— Design— Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. CSO 045 is roughly Saginaw between Larch and Pennsylvania. Plans and specifications are ready for bidding. 36317 CSO PH IV SEG 5—2008 Downtown Projects — Design— Project Engineer: Alec Malvetis Final plans and specifications for this one-year project were submitted to the DEQ on Nov. 23. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Final review of the plans was completed in late September. [Last Updated: 12/4/2007]. 55054 CSO PH IV SEG 5—034 A—Design—Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Plans and specifications are ready for bidding. 00075 2007 Miscellaneous Sewer Projects - Contractor: Sandborn Construction- Project Engineer: Ahmad Notice to Proceed issued 10/31/07, Sewer installation and leveling course complete on Division 3 (Plymouth); Work on Division 4 (Jewel/Rita) in progress, expected completion 12/10/2007. Work on Division 5(Willow)for removal of chamber to be done this year depending on weather conditions. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete. Odor control seals installed on three hatches of JC on 11/28/07. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the Junction Chamber(Structure. #81) after installation needs internal modifications, scheduled for early January 2008. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01093 2007 Manhole Insert Program —Project Engineer: Danke Report has been accepted. Manhole data base installed. Work has started on the 2008 program. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM - Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Comments received from MDEQ 3/12/2007 — 4 — were responded by letter report dated May 23, 2007. Second round of groundwater sampling was conducted in June 2007, analysis and report preparation in progress, report expected from CDM by End of December 2007. CDM conducted Landfill gas survey October 2-3, 2007 in coordination with the City for staff training. 17043 Paulson Landfill Groundwater Monitoring - Consultant DLZ- Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger. Comments from Granger were incorporated. Draft 2 is in review. Discussons continue between Public Service and Granger. [Last Updated 12/5/07]. 46118 O&M Complex RAP-Consultant DLZ- Project Engineer: Brunner. Project kickoff was held. Site work began week of December 3, 2007. (last updated 12/5/07). 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ - Project Engineer: Brunner. Project kickoff was held. Site work began week of December 3, 2007. (last updated 12/5/07). 46093 Diamond Reo RAP - Consultant DLZ- Project Engineer: Brunner. Project kickoff was held. Site work began week of December 3, 2007. (last updated 12/5/07). Central Garage- Project Engineer: Brunner. Project kickoff was held. Site work began week of December 3, 2007. City is investigating if part of berm installation in the north part of the baseball stadium resulted in the excavation and removal of contaminated soil from the Central Garage site adjacent. (last updated 12/5/07). Baseball Stadium - Project Engineer: Brunner. Project kickoff was held. Site work began week of December 3, 2007. (last updated 12/5/07). City is investigating if part of berm installation in the north part of the site resulted in the excavation and removal of contaminated soil from the Central Garage site adjacent. Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. Closure work pending. (last updated 12/5/07). SIDEWALK PROJECTS 01090 2007 Sidewalk Repair A- Project Manager: Brian Love Contract has been awarded to H&C Earthworks Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St. Construction is in progress and will be suspended until spring. 01091 2007 Sidewalk Repair B - Project Manager: Brian Love Contractor is Audia Concrete Project is Completed (3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01092 2007 New Sidewalk- Project Manager: Brian Love PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements— Project Engineer: Danke — 5 — Brick manhole rehabilitation was completed as part of CSO 020 work. This work was needed so that a private parking lot could be constructed for the Prudden development. Sidewalk to be constructed in a 2008 new sidewalk contract.. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425) 513001 College Fields (Old Governor's Collection)- Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, site plans were reviewed in 12/2006 and comments sent. Building/sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. 6B001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie- Project Engineer: Ahmad • Pump Station and force main 100% complete. Certificate of substantial completion issued. Project accounts finalized. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair: Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising and provided new televising reports in 3/07. City is working with CRAA to complete remaining formalities prior to take over sewer O&M per sewer service agreement. Lowes: Working on easements. Speedway Gas Station Rebuild—Brunner. Speedway to move 18" sanitary sewer to allow demolition of the current gas station and former Sugar Bowl Restaurant. A new Speedway will be rebuilt in a new location on site. Act 451 permit submitted to MDEQ on 9/5/07. Letter of intent done, easement submitted, sewer construction completed, access road completed, draft as-builts submitted. Final easement description and as- builts in review. (updated 12/5/07.) 37075 East Village- Boys Training site: Working with developer on road and sewer acceptance. 28050 US 127 Noise Wall— Project Manager—MDOT • MDOT contract is proceeding with construction. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. • Work is 100% complete, accounts finalized, sewer easements complete, sidewalk easement pending. SESC bonds released 11/29/2007. P:\Monthly Progress\12-4-2007.DOC 6 — Legislative & Administrative Process Complementary Legislation -EN iGYFRCP�I£YARDVI�A�►T 1'x�ON . �f'- sip �t- E •Renewable .Energy Goals/Standards •Energy Efficiency Goals/Standards •(ompost Regulations t Char,ge �,riStati� e t x , ... Change in Administrative Rule R 299 4433 Concept Type II landfill operation, explosive gas cohtrol and k j).:Gas System must be operab/e a ahe time yard ..... monitorin _ . , wx ;�.,� " j," 5irx = Y waste �s des osed on a cell b cell basis 9 qt 2s� s JI kF.h �' y s .4 .x� wk F7�iYF iyyi i p ' Y x k" i 5'(5 ! '£^,y'1 -glC4 v�tyi+y'4' �ln`�« ai N R z99 49� 0, , p GGG ,. �k �; � k , 2)::Gas system as built drawings filed in operating ry��f� ry� �� Landfille a,ginei J plansn s�gr�tplansapad � record _ _ 3) Fac�lit must demonstrate a viable ever _Y _ 9Y user 4) Energy records reported t' Courify; and MDEq with annual waste receip record Ru�lemak�ng Worjkgroup7 � T�o,develop `langua eatt oWs,�a idationof ei e"ri i'on;usre a R Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT . :: Anc SOLID-18TH ANNUAL SOD WASTE TECHNICAL CONFERENCE - "-- COE 401 YOT _ e .Y s 9 F s :.: . �. _ ��',_F&',xis ��t\ •.5.� _Y - _ P^ ]�21 a k�x�i�, E` t ��r71 3't<^�� - .. .. .. .. ... - f Y • tY>• f AV m .............. SM . Louie the Li htenin Bu & Ca tain Curby celebrate. - 9 g g p _ their landfill as-to ener 9 gy agreement that will help meet BWL`s Seven percent renewable energy goal, P roj� ect status Legislative. sponsor. identified Senator Patty. ,.B.h*hbik .................... Language to amend current Iaw i n draft: form ❑ Networking with . a. v a r i e tv of Or� aniza-tions to ex Iain ur ose g pp_ p ID Wo:rkin,:9- to ain su o rt of g pp con Cept .... ...... . from sta ke h o ld e r o_u s g r- . p Wednesday, October 24, 2007 THE ENGINEERING.SOCIETY OF DETROIT Ar14riT� R 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE CA Case study Gran ger Wood Street Faci I ity kW Impact Electrical Energy Output 100000 90000 80000 70000 60000 50000 40000 ... .._ 30000 .... _.... . ...... 000 10000 ____... , ._.:.....::..:.:. Year 1Nednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT: Ar1L"�FR, 18T" ANNUAL SOLID WASTE TECHNICAL CONFERENCE "'�� ase stu y: Gran,gerWoOd Street Facility .. . Engine Seque.n.c- in., : . .......::::�.: ... 5,000 4,500 _. .. -... 4,000 - w .. .. 3 500 3,000 - _ w w u 2,500 w 2,000 1,500 1,000 • w• ..:....._ 500-/0 ....: �0 90 9ea 00 Oh y0 ,�`o ryp 'y5 'h0 ,bh AO 45 O h O . .... ... ... ^9 ti9 ,.�' ,y0 ry0 �O ry0 ry0 ,y0 �O ry0 ry0 ry0 ,y0� �05 ryp6 ry00 :[�f ... :_ ... .. . Landfill Gas Generation - - 85°% Collection Efficiency Landfill Gas Generation-With Yard Waste - - -85% Collection Efficiency Existing CAT3516 Engine -- Proposed t:AT3520 Methane Generation Rate;k=0.05/year 'Prop w th Flop without Without Yard Waste-Potential Methane Generation Capacity,Lo 100m'/Mg Yard Waste Yard Waste With Yard Waste-Potential Methane Generation Capacity,Lo 110m'ltvlg Wednesdays October 24, 2007 THE:.ENGINEERING.SOCIETY OF DETROIT Cf 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE - "�� Case Stu Gran g e r W o owd Street Fa cy Well Field..:,Effl c/e- -. c i �M l_IiSi�'f r` .. Y= .. ^..^ .7..i�T:� L 1 r ? ...•yYrs J �:; .F+�'Y ARwwlsv _ w � #. dt .� S .. .. -._ ^u-.-��•� _..,�•t 1� ;.yam xt ter':. :.l�c+'�Svy�:. - i ..r.': � 04 .._. xiv ::: .`�, A .t,, j -�-�—• �" :,. � cFti T xyk ii1 `. �� -ws:av;,m _...Ah r Y i r . .. �iA ! C •.. •:� i.� e � l � •{ id+. � t iaC h-a fraa:.n . y. 1 x e .- ', is ...._lar. '•s:t*.fi?+._ _ . - F e��SF?��.sx • Wednesday; October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT. - 18T" ANNUAL SOLID WASTE TECHNICAL CONFERENCE Ai1z'�►�R_ CAS E STUD ........... .................... . .. ...... . ............ ...... ........... ..... .... ........... Grang:,er.. W oou Street Fa' ' `A pra ctical ex=ample Landfill Energy on - .. . Facility ( LEPF) :- :. . . 0 0 p e ra e g a s co l l e ction systeM as u s e fo r ene r ur y p pose 0 Ann ua 1.1yrpt .eor recover .a nd y .. . ..._.. use to : sae county waste au hor t y ......... . :::.: :..... . eeti ngM :--I-the......��a��.:b.o:ve criteria p rovi d e s . ...::: or a "termo f la n d fi I I Ji� c.e�n:s'e Wednesday, October 24, 2007 THE ENGINEERING SOCIETY.OF D.ETROIT: 18T"ANNUAL SOLID WASTE TECHNICAL CONFERENCE "� P P T O OR UNITY _ 0 Advance te::,ch:nic.a�:11��..:i:nnov.a-tion to ... . . . .... .... . .. ....._ increase contribution to Mich i g a n :s renewa b e::: ever o=rtfol io - gyp ® Enhance collection efficiency Im rove as v o stem eratons 9 p Promo e =a res-save develo ment and 9g p man-agement o projects . . _. . .. ..._. ... . .. Wednesday, October 24, 2007 TER THE ENGINEERING SOCIETY OF DETROIT.._. Cf0 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE OBJECTIVE S ❑ Renewable ener roduction 9y p 0 Addi iona I use . of a rd wast e : ... ...... ene its to _corn post ices 0 ette, rB landfill rrnana em-ent 9i w . ---------- ........... ............ Wednesday, October 24, 2007 THE ENGINEERING SOCIETY.OF DETROIT 18TH ANNUAL SOLID WASTE TECHNICAL-CONFERENCE Cor f' Ailz'a0 GOA L ............. An .EXEMPTIGM , to th:e. ,,yard::,......w.a Ste ban - for facil.ities. M. e . s n the criteria of 8 .�. g . 11. a n d f i e-ne rgy pro d U Ct i6:n facility ( L:EP.Fl�.)�� :.�. :....�.��... ,: . is is a specz is ::exemption to co exist with the current and only jnanagement o ton o com ostin It is not an attempt o repeal current lave. Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT: Cf Ar1z05FR 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE utilization of rd waste materiaya _ .. .. : ... . . .. can fie.ld :two.- o tions j . 4 �e 7 F i L 11 I ........... P. IM �44 0 A soi I :amend merit [ A re new b e ener9Y t hro h source from Iandfi I I ........... composting gas recove ry Wednesday, October 2K 2007 THE ENGINEERING:SOCIETY OF DETROIT AilzJ .: 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE Th e energy answer : . NoW is: t e ti me to consider an ............. ..... exemption for la ndfi I I energy producing faciiities . und er th e:::: '.�-:ya.ra Wa ste b:a n . .to capita ize on the benefits the y can prod u ce . ..... . .. . . ... ''L .I . -i: Lq. . . .. ... ...... _ _... .. ... ..... .. Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF CionAnceout 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE .r Results . ro e ct ed y b Z 0 1 5,, : .. ❑ With the .ya rd w a s te .. e xem ption for curren projects, we could see an i n crease in .. .-I. .. renewable ener gy capa-city . f 10/0 ove r current levels .. ® Equivalent to a total of 265 .E MW ® fir; 163,000 household=s El Wit_ the a rd waste exem tion y p evelo merit of all p otenti I proj e cts we ..:-:-. c o u I d- s e e :.a n i n c re a s e: :of..67% ® Equivalent -to a total of 315 . 2 MW ® Or, 200,000 households Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF..D.ETROIT A,�11zFR 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE Results - ro � ected in p � near-term With yard was e p exem ton & proect _ J development we cou Id see a (30/0 .0 increase i..n.:..:: ren�ewable ever ca acit g,Y _ p y : over current. l�eve,:I,,S:, . ® Equivalent to 52 .8 MW statewide ® Or, 33, 574 average homes Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE �� '�� nergy - pro uction ca act p y.. i n du d i n and .. excludin a r d . wa ste 9 g _ y : 325 300 275 k = 0.05 per year-1 54% Methane 250 V Lo=110 cubic meters/mega-gram 75% Efficiency 225 _.. --....:._ _...:._ M 200 175 k= 0.05 year-1 54% Methane -_ 150 Lo=100 cubic meters/mega-gram 75% Efficiency - 12s 100 - -: 75 50 2007 2009 2011 2013 2015 2017 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 2041 2043 2045 2047 2049 Year -Generation at current major facilities Generation at current and potential major facilities excluding yard waste including yard waste.. SOURCE: NTH Consultants Ltd:2007; Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT /4t1OFR 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE �� r� ACTIVE LANDFILL FACILITIES . . Current Major Facilities _ Potential Major Facilities Excluded - Less Than 1.6 MW 1. Adrian Landfill 1. Central 1. City Environmental of Hastings 2. Autumn Hills - 2. City Environmental of Waters 2. Collier Road 3. C&C 3. City of Midland 3. Marquette County 4. Carleton Farms- 4. Glens 4. McGill Road 5. Citizens Disposal 5. Manistee County 5. Osceola Development 6. Eagle Valley 6. Michigan Environs 6 Tri City: -- 7. Forest Lawn 7: Northern Oaks 7. Wexford 8. Granger Grand River $. Orchard Hills 9. Granger Wood Street 9. Smiths Creek Excluded - Lack of Data 10.0akland Heights 10.South Kent 1. Brent Run 11.Ottawa County Farms 11.Southeast Berrien County -.2.. County of Muskegon_ 12.Peoples 1:2-Whitefeat4er 3. Cove 13.Pine Tree Acres 4 Delta County 14.Riverview5 Dafte.r 15.Sauk Trail . 6. Elk Run ._ 16.Venice Park 7 K and 1lU 17:Veolia ES Arbor Hills - 8. Montmorency-Oscoda-Alpena 18.Vienna Junction 9. Pitsch 19.Westside _ . 1-0.Richfieid 20.Woodland Meadows - 11.Wood Tsla:nd Studymethodolo gY EPA. LandGEK Model ........... .... .... 0 BaselineAssumptions : Landfill site, sP ecific .data ® Methane- Generation Rate ( k= 0 . 05 Ye.:a I..r7j.) Methane Content :( 54%) Potential Methane Generation Capacity ( Lo = 100 m /M9) El Projection Assumpti ons (yard waste a dded ) ®- Yard waste vol u metric -increase ( 10-%) ® Potential methane eneration ca acit - L -= 110 M . /mg).-... g - p Y � o — 0 Conversion:: of landfill gas to electrical power for uniform comparison Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT C Amn m 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE Why yard waste CI. The quality and :civanti:ty ..of landfill idirett.gas sre ate to .organic.y content . _ ❑ On1 ytil u ization option cu rrentl available i.s composting1995- yard wa s e an . ............ .. ........ Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE �� - . The energues ti o nv q Would , an exemption to he existin 9 Y&d waste ban increase re n ewa b I & e ne rg y p roductio n from I a ndfil ( as in . 9 Kichigan ? . Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT �LJ� - 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE �� Michigan is focused on energy 0 M ichig-an 's Solid Waste Policy _. recog n izes ........ so -id w..aste as a resource rce to e uti ize for ::energy re:cove.ry: .�::ll .... ....... Wednesday, October 24, 2007 -THE ENGINEERING SOCIETY OF D.ETROIT M*0ER.18T" ANNUAL SOLID WASTE TECHNICAL CONFERENCE - � Michigan is focusedn ener_ gy . O . Michiga .n :. s.�.:.�.,. 21sl Century Electric E�n e r Plan reco n � ze the need or . : gY g additional ec e tric y- ge nerati n g resources b 2015 .. ........ . ........... Wednesday, October 24, 2009 THE ENGINEERING SOCIETY OF DETROIT 18TH ANNUAL SOLID WASTE TECHNICAL CONFERENCE �� ip "One sector I'Mp y .art cularl bullish on is alternative ener . This new industry, so critical to gy y, our economy, our national security, and our J, ", enwi�onm en t is already sett u shop in Michigan. w g p py3 ortun With othe rno 'states clarnfor this ogpp ty, R 3 Michigan cannot aff od to wait. IA " . s ..' NGovernor Jennifer NI . Granholrn . ..: St a e o e a to A res5 : day, February 6 2007 CY+t IN Eli ichigan i s ocuSedo n e::uer M . gv Governor GT.anholmp Tans to e..-: Michigan a n a i o na I lea d er i n .�: pro uc ion a n= _ use .of alternative energy ....... ... .. ....... ....... Wednesday, October 24, 2007 - _ THE.ENGINEERING SOCIETY OF DETROIT zFR 18T" ANNUAL SOLID WASTE TECHNICAL CONFERENCE Industry EPA — L. ndf I Methane Outreach Program ■ Nationwide : O 427 Operational Projects ._ l - 570 Rat en=tial ® Michi an : ❑- 27 Operational Projects _ ❑ - 9 Potential ❑ EPA -- Methane to Markets ® International initiative promoting development of landfill gas energy projects x .1 Wednesday, October 24, 2007 _ THE ENGINEERING SOCIETY..OF DETROIT.. Cf 4 zFR 18TH ANNUAL SOLID WASTE TECHNfCAL CONFERENCE m. ran= . r s g _ - 2 yea rs * I w , g o experience : . ■ S ix- electric generati n g station in . . Michigan , with one more on Iine soon ® .. Four .direct t....o end user projects out of .. ... .... . . . ... .. . state, with two more on ..line soon ........... �4d.��J`S� h' t Y,7 - :.�, .fit-+. w. - �� ? x �✓� ram. Wednesday;October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT _.. . 18rH ANNUAL SOLID WASTE TECHNICAL CONFERENCE - �_ Acknowledgements Prepared and submitted by Public Sector Consultants Inc. Technical analysis by NTH Consultants ® Sponsored by and prepa�ed fog Granger Su orted OM. Chigan Chamber o omme ce �p f and Michigan Association of Counties Wednesday, October 24, 2007 THE.ENGINEERING SOCIETY OF DETROIT 18T" ANNUAL SOLID WASTE TECHNICAL CONFERENCE Ex a m in i n In c reased .. R.enewa bLe g E:.n: erg P rodu ction from t.a n df_..... . ...... Gas ia Michi an ............ Wednesday, October 24, 2007 THE ENGINEERING SOCIETY OF DETROIT TH. . _. _ - 18 ANNUAL SOLID WASTE TECHNICAL CONFERENCE �� ATTACHMENT 2 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY STAFF Division Name Executive Division Mr. Jim Sygo Executive Division Mr. Frank Ruswick, Jr. Environmental Science and Services Division Ms. Marcia Horan Environmental Science and Services Division Ms. Lucy Doroshko Waste and Hazardous Materials Division Mr. George Bruchmann Waste and Hazardous Materials Division Ms. Liane Shekter Smith Waste and Hazardous Materials Division Mr. Steve Sliver Waste and Hazardous Materials Division Ms. Rhonda Oyer Zimmerman Waste and Hazardous Materials Division Ms. Noelle Hartner Waste and Hazardous Materials Division Ms. Becky Beauregard Waste and Hazardous Materials Division Mr. Matt Flechter Waste and Hazardous Materials Division Ms. Karen Shaler Waste and Hazardous Materials Division Ms. Sueann Murphy Waste and Hazardous Materials Division Ms. Michelle Crandell May 24, 2007 ATTACHMENT 1 SOLID WASTE POLICY ADVISORY COMMITTEE MEMBERS Affiliation Name Butzel Long Ms. Susan Johnson Delta Solid Waste Management Authority/Upper Mr. Don Pyle Peninsula Recycling Coalition Kent County Department of Public Works Mr. Doug Wood and Mr. Bill Allen Michigan Association of Counties Mr. Tom Hickson and Mr. Ben Bodkin Michigan Chamber of Commerce Mr. Doug Roberts, Jr. Michigan Manufacturers Association Mr. Michael Johnston Michigan Recycling Coalition and Clinton County Ms. Cara Clore Michigan Recycling Partnership Ms. Mary Dechow and Mr. Bill Lobenherz Michigan Townships Association Mr. Tom Frazier and Ms. Catherine Mullhaupt Michigan United Conservation Clubs Mr. Paul Zugger Michigan Waste Industries Association Mr. Dan Batts, Mr. Terry Guerin, Mr. Tom Horton, Mr. Steve Essling, and Ms. Stephanie Glysson Northeast Michigan Council of Governments Ms. Diane Rekowski Northwest Michigan Council of Governments Ms. Patty O'Donnell Resource Recovery and Recycling Authority Mr. Michael Csapo of Southwest Oakland County Resource Recycling Systems, Inc. Mr. James Frey Small Business Association of Michigan Mr. Barry Cargill (formerly of) and Mr. Mark Cleavy Sustainable Research Group Mr. William A. Stough and Mr. Clinton Boyd May 24, 2007 It is important that this Solid Waste Policy be continually communicated, monitored, evaluated, and modified. Measuring and benchmarking the actions toward more sustainable management of solid waste in Michigan is important in evaluating the Solid Waste Policy's effectiveness. Also, developing a system to periodically modify the Solid Waste Policy will keep it a current and useful document. May 24, 2007 I �_ DEVELOPING AND IMPLEMENTING AN EFFECTIVE SYSTEM TO COMMUNICATE, MONITOR, EVALUATE, AND MODIFY THE SOLID WASTE POLICY AND ITS IMPLEMENTATION To identify improvements in solid waste management as well as evaluate progress toward achieving solid waste management goals, Michigan should: 1. Develop and implement an effective and efficient data collection system for measuring solid waste generation, reduction, utilization, and disposal. The system should: Consist of data collected locally and aggregated statewide • Analyze and evaluate data to benchmark achievement of sustainability standards Characterize waste streams at time of disposal Measure and track trends on the magnitude and percentage of solid waste generated, reduced, utilized, and disposed Protect proprietary information • Avoid double-counting • Be consistent with national programs and standards 2. Evaluate the implementation of this Solid Waste Policy every five years and recommend appropriate changes through a report prepared by the MDEQ Director. The report should be based upon the work of the Solid Waste Policy Advisory Committee with input from other interested parties. May 24, 2007 Making proper choices regarding solid waste management options is important if Michigan is to sustainably manage its solid waste. Encouraging choices consistent with the management preferences can be accomplished through regulatory requirements, education, and financial incentives. In order to encourage choices consistent with the management preferences, Michigan residents, businesses, organizations, and government bodies must have accurate and easy-to-use information about the consequences of alternative choices. Each choice may have both positive and negative consequences. Each must be evaluated for its impact on economic, environmental, and social resources. All residents, businesses, organizations, and government bodies play a role in sharing information to help encourage proper choices. It is important to recognize the appropriate circumstances under which the strong steps of disposal bans should be considered, especially given the risks of illegal disposal to Michigan's environment. A disposal ban for a material that presents significant and avoidable harm should be considered only when alternative management options limit the potential for an unacceptable increase in illegal disposal or unsafe storage. A disposal ban for large volume, easily recycled materials that have high resource potential should be considered only if sufficient markets and collection infrastructure exist that are convenient throughout the state. Regarding deposit systems, the administration costs, the efficacy of voluntary vs. mandatory deposit systems, and comparisons to alternative recycling systems should be addressed. A deposit system for a high risk or large volume product should be considered only if it would create an efficient, effective, and equitable collection and utilization infrastructure. The on-site burning or burial of household refuse is a common practice that is unnecessary once a community's residents have convenient access to safer more sustainable disposal or utilization options. Prior to implementation of the ban, enough time is needed to be able to inform Michigan residents of alternative utilization or disposal options. This Solid Waste Policy recognizes that "convenient"may have different meanings throughout the state. Under circumstances where a solid waste cannot be managed in a way that effectively prevents significant threats to public health and the environment, a product ban should be considered. As with al/solid waste management decisions, the impacts to economic, environmental, and social resources must be evaluated. May 24, 2007 APPROPRIATELY USING REGULATORY REQUIREMENTS, EDUCATION, AND FINANCIAL INCENTIVES TO ENCOURAGE CHOICES CONSISTENT WITH THE MANAGEMENT PREFERENCES To encourage choices consistent with the management preferences, Michigan should: 1. Facilitate access to accurate and easy-to-use information about the consequences of alternative choices. 2. Develop and promote incentive systems to increase participation in waste utilization programs. 3. Consider a disposal ban for a material that presents significant and avoidable harm if there are acceptable alternatives such that the ban would not result in an unacceptable increase in illegal disposal. 4. Consider a disposal ban for a large volume, easily recycled material that has high resource potential, provided there is a well-developed market and collection infrastructure. 5. Consider deposit systems or equivalent for high risk or large volume products only if they would create an efficient, effective, and equitable collection and utilization infrastructure. 6. Facilitate waste utilization in recreational and other public settings. 7. Prohibit within an implementable time frame the on-site burning or burying of household refuse. 8. Consider a product ban if Michigan cannot effectively prevent significant threats to public health and the environment associated with its management as a solid waste. 9. Expand and improve information and education programs by: a. Developing and making available a statewide message on waste utilization that can be appropriately tailored and presented to different audiences. b. Including information on the economic development potential of waste utilization. c. Using a variety of tools and media. d. Developing a means to evaluate effectiveness. e. Addressing key audiences such as local decision-makers, industry, retailers, residents, and students. f. Supporting coordinated and collaborative efforts at the local level. May 24, 2007 It is important that all stakeholders who are impacted by solid waste management policies, laws, and regulations be provided the opportunity to offer input. The Solid Waste Policy Advisory Committee will meet regularly to advise the MDEQ on implementation of the Solid Waste Policy and facilitation of sustainable waste management practices. The Solid Waste Policy Advisory Committee may create subcommittees with additional members having needed expertise to help advise the Committee on technical- related issues. May 24, 2007 a REGULATING SOLID WASTE ACTIVITIES To ensure solid waste policies and laws minimize unintended consequences and are predictable enough to encourage decisions consistent with the preferences yet flexible enough to provide for individual and changing circumstances, Michigan should: 1. Implement and maintain a system that provides for input from all affected parties in the development of, revisions to, and administration of policies, laws, and regulations. This system should utilize necessary and available data and information regarding economic vitality, ecological integrity, and quality of life consistent with this Solid Waste Policy. 2. Establish a standing Solid Waste Policy Advisory Committee to advise the. MDEQ and help guide implementation of this Solid Waste Policy. May 24, 2007 Individual units of government, including municipal, township, county, and state government, play an important role in facilitating the sustainable management of solid waste in Michigan. Clearly defining each governmental unit's responsibilities will aid the development of sustainable solid waste management practices. Furthermore, adequately funding the roles of all levels of government is crucial to ensuring that the different responsibilities are accepted and fulfilled. Collaboration and cooperation will help to ensure that the actions of all levels of government are consistent with one another. A sustainable and equitable funding mechanism is one that is implemented in consideration of its economic, environmental, and social impacts and in accordance with Michigan law and related court decisions. A variety of funding mechanisms are needed to ensure Michigan has the ability to sustainably manage our solid waste. Each community should have access to a variety of equitable funding mechanisms and then be able to determine the best options for funding solid waste management activities that meet or exceed established standards. Those responsible for solid waste management are accountable for expenditures and for otherwise achieving cost-effective objectives. Only through collaboration will communities be able to capitalize on global recycling markets that often depend on large, steady volumes of clean recyclable material. Economies of scale are realized when communities work together to develop the infrastructure necessary to collect and process recyclable material. Developing strategies and plans and educating citizens collaboratively improves efficiency and wise resource use. May 24, 2007 ENSURING THAT THE ROLES OF INDIVIDUAL UNITS OF GOVERNMENT ARE CLEARLY DEFINED AND ADEQUATELY FUNDED AND THEIR ACTIONS ARE CONSISTENT WITH ONE ANOTHER To ensure that the roles of individual units of government are clearly defined, Michigan should: 1. Identify the tasks and duties necessary to sustain a comprehensive solid waste management strategy. 2. Assign roles for the development and implementation of Solid Waste Management Plans according to the following principles: The state undertakes actions that cannot be handled at the local level. Ensure statewide standards are met Ensure accountability • Set goals and minimum criteria • Facilitate information sharing among local units of government Provide tools Facilitate solutions to conflicting roles Ensure that the format, criteria, and guidance for developing Solid Waste Management Plans are flexible and consider the needs and resources of individual planning areas Serve as an information clearinghouse for emerging technologies, practices, and funding opportunities The local (regional, county, and municipal) units of government are primarily responsible for the delivery of services to citizens. • Determine how best to select from among available alternatives Determine how best to collaborate with other entities (public/private) Enforce and administer county Solid Waste Management Plans and related solid waste programs Ensure appropriate disposal and utilization capacity through the solid waste management planning process To ensure that various units of government are equitably able to financially fulfill their responsibilities, Michigan should: 1. Identify and implement a sustainable and equitable funding mechanism(s) to provide for a minimum level of solid waste management activities identified by the state. 2. Develop and encourage the use of effective local funding mechanisms. 3. Encourage development of financial and other incentives to promote collaboration. r May 24, 2007 To increase participation in waste utilization programs, Michigan should develop and promote incentive systems such as residential "Pay As You Throw"variable rate disposal pricing, Recycle Bank TM-type recycling reward systems, investment tax credits/deductions, technical assistance grants, market development matching grants, program development matching grants, and business recognition systems. The issue of the quantity of solid waste imported from other states and Canada (out-of-state waste) has become more predominant in the past several years. While Michigan counties are required to plan for disposal of their own solid wastes, the Interstate Commerce Clause of the United States Constitution prevents state and local governments from limiting imports of out-of-state waste. There are many reasons, economic and legal, for this situation. The resolution of this matter is currently being considered by the Michigan Legislature and the United States Congress. May 24, 2007 ENSURING APPROPRIATE CAPACITY TO UTILIZE AND DISPOSE OF MICHIGAN WASTE To provide appropriate capacity and capability to utilize solid waste, Michigan should: 1. Use partnerships to utilize the individual strengths of the public and private sectors. 2. Identify and remedy regulatory inconsistencies and barriers to the development of a waste utilization infrastructure. 3. Identify local and statewide opportunities for improvement in waste utilization capacity and promote the development of infrastructure and Michigan markets to meet those needs. 4. Use the solid waste management planning process to establish criteria for evaluating waste utilization needs and establishing the necessary infrastructure. 5. Take advantage of the economic opportunities that come from utilizing waste as a resource in a global economy. 6. Encourage coordinated actions by groups of communities or industries in researching, developing, and sharing technologies in order to take advantage of economies of scale and utilize their unique contributions. 7. Explore opportunities through Solid Waste Management Plans to allow for utilization capacity in lieu of mandatory disposal capacity siting. To ensure appropriate disposal capacity, Michigan should: 1. Develop a mechanism(s) through the solid waste planning process to ensure adequate and accessible yet not excessive disposal capacity to meet Michigan's needs without creating a system that attracts out-of-state waste. 2. Encourage the continual development of technology and practices that reduce waste generation, improve waste utilization practices, and reduce environmental impacts from waste. 3. Work within the context of national and international laws and agreements to manage the transboundary movement of solid waste. 4. Encourage jurisdictions to provide appropriate solid waste management options to meet their needs. May 24, 2007 The goal of utilizing 50 percent of Michigan's MSW by 2015 is established to guide policy decisions toward an aggressive yet achievable goal. It includes all forms of utilizing waste as a resource. MSW- otherwise known as trash or garbage - consists of everyday items such as product packaging, grass clippings, furniture, clothing, bottles, food scraps, newspapers, appliances, and batteries. Not included are materials that also may be disposed of in landfills but are not generally considered MSW, such as construction and demolition debris, municipal wastewater treatment sludges, and nonhazardous industrial wastes (U.S. Environmental Protection Agency, Municipal Solid Waste in the United States: 2005 Facts and Figures Executive Summary, October 18, 2006). It is important to note that MSW includes residentially and commercially generated wastes. The inclusion of a goal for MSW should in no way be interpreted to mean that utilization of industrially generated wastes is not of critical importance to Michigan. It is generally understood that Michigan industries have a long tradition of waste utilization due to inherent economic benefits. In fact, while data is currently not available to identify how significant industrial activities are, it is certain that utilization of industrially generated wastes far exceeds that of MSW utilization. The need for data to inform policy decisions and establish future goals, such as that on MSW and industrial recycling efforts, is discussed further in this Solid Waste Policy. Within its Resource Conservation Challenge, the U.S. Environmental Protection Agency has set a recycling goal of 35 percent. The most recent measurement of Michigan's MSW recycling rate estimated a 20 percent recycling rate. The utilization goal of 50 percent of MSW by 2015 includes the MSW recycling rate and any other waste utilization practices. Examples of waste reduction and waste utilization technologies and practices include on-site resource management practices to optimize reducing waste at its source and reusing waste without further processing, returnablelrecyclablelbiodegradable packaging innovations, and beneficial waste utilization technologies such as composting, energy recovery, and bio-gasification. The goal of ensuring Michigan citizens have convenient and cost-effective access to residential recycling programs by 2012 is also aggressive yet achievable. "Convenient"does not necessarily mean curbside recycling for all residents. Convenient may mean drop-off recycling in some areas or centralized recycling areas for multifamily housing. All goals must be measurable, and baseline data must exist to measure progress. Little reliable data currently exists to evaluate progress toward these goals. Lack of data, along with conflicting regulatory requirements, are barriers to pollution prevention and other management practices that increase waste utilization. Ensuring that Michigan citizens, businesses, governments, and other organizations have information on why reducing waste generation is important and how to reduce their waste is essential if waste reduction options are to be chosen. Residents, businesses, and all levels of government play a role in sharing this information. May 24, 2007 DECREASING WASTE GENERATION AND INCREASING WASTE UTILIZATION (CONTINUED) To encourage more waste utilization, Michigan should: 1. Strive to make continuous improvement toward full utilization of all solid waste streams, and as a step toward that end, establish a goal of utilizing 50 percent of Michigan's municipal solid waste (MSW) stream by 2015. 2. Identify and remedy regulatory barriers to waste utilization. 3. Ensure that all Michigan citizens have convenient access to residential recycling programs by 2012. 4. Collaborate in regional and national efforts to encourage manufacturing and distribution systems to facilitate waste utilization. 5. Support the development of markets for recycled materials. 6. Provide information and technical assistance to citizens, businesses, governments, and other organizations on why and how to utilize waste. 7. Have a state government that leads by example. 8. Support the beneficial reuse of utility, commercial, and industrial by-products. 9. Facilitate and expand opportunities for collection and management of household hazardous wastes, construction and demolition wastes, organics, pharmaceuticals, and other special wastes. May 24, 2007 By decreasing waste generation, natural, capital, and energy resources are saved so that they can be utilized more efficiently and effectively for other purposes. By increasing waste utilization, generated wastes are put to their best, most sustainable use. Incentives to facilitate pollution prevention practices that reduce waste generation include regulatory benefits, technical and financial assistance, residential Pay-As-You-Throw disposal pricing, and publicly recognizing those who adopt appropriate practices. One strategy to reduce waste generation is to encourage product design that produces less waste. Technologies and practices that generate less waste must be shared among businesses and commercialized if their benefits are to be realized. May 24, 2007 :- DECREASING WASTE GENERATION AND INCREASING WASTE UTILIZATION To reduce waste generation, Michigan should: 1. Provide incentives for, and remove barriers to, pollution prevention practices that reduce waste generation. 2. Collaborate in regional and national efforts to encourage product design to produce less waste. 3. Encourage research and development to share and commercialize technologies and practices that generate less waste. 4. Provide information to citizens, businesses, governments, and other organizations on why and how to reduce waste generation. May 24, 2007 Making a solid waste management decision requires an evaluation of the decision's economic, environmental, and social impacts. Thus, the best management option must be considered in the context of specific circumstances, and this Solid Waste Policy's preferences are a framework for evaluating those circumstances. By making choices not to generate waste in the first place through changing business, manufacturing, or household practices, or by producing or buying products that generate less waste, Michigan will reduce the need to expend financial, social, and environmental resources to manage waste. Michigan will facilitate waste management options according to this preference by educating its citizenry about the options available to avoid waste generation, furthering the development of infrastructure to reuse and recycle wastes, and ensuring Michigan citizens have access to appropriately priced processing and disposal options. Additionally, sufficient data and information will be provided so that individuals can make proper choices. Michigan's solid waste systems that allow for utilization of resources and safe disposal of residuals are intricately connected. They are also dependent upon regional, national, and global systems of resource use and disposal. Just as Michigan-made products are distributed around the globe, we buy products and resources manufactured around the world. It is important that Michigan develop the infrastructure necessary to utilize wastes by converting them into resources. These activities create economic benefits and jobs, conserve natural resources, conserve and produce energy, and generally result in a cleaner environment. All Michigan residents, businesses, institutions, universities, and units of government have a role to play in encouraging wise choices related to solid waste management. Cooperation is necessary to ensure roles and responsibilities are appropriate and effective. May 24, 2007 0 GUIDING PRINCIPLES A. Michigan's preference is first to avoid waste generation, then to utilize generated waste for beneficial purposes and, finally, to properly dispose of what remains. Michigan will facilitate the selection of waste management options according to this preference. B. Michigan will make solid waste management decisions recognizing the interrelationship among global, national, and regional systems of resource use and disposal. C. Michigan recognizes the distinct roles and responsibilities of public institutions (including various levels of government), the private sector, and individuals in encouraging and making choices related to solid waste management. D. Michigan recognizes that solid waste management choices have short- and long-term economic, environmental, and social costs and benefits. May 24, 2007 This overarching statement sets the vision from which all of the succeeding policy statements flow. The entire Solid Waste Policy must be read as a whole, taking into consideration the above statement. This statement guides solid waste management decisions to consider impacts on economic vitality, ecological integrity, and improved quality of life. Economic vitality improves the quality and function of an organization's commercial or social outputs in a profitable manner. Ecological integrity recognizes the interdependence and promotes the healthy functioning of biological organisms within their ecosystem. Social equity involves the identification of issues, the development of standards, and the implementation of programs that address an organization's responsibility for the ethical treatment of individuals, communities, and other stakeholders. All three of these concepts must be considered when making solid waste management decisions, and none should be given more weight than the other. Decisions made in this way will foster sustainability and take into account true costs and benefits. Additionally, the interplay of these three concepts cannot be ignored; they are integral to a sustainable society. Everyone makes decisions about how to manage solid waste. Individuals, organizations, institutions, businesses, and local and state government all make daily choices to generate or not generate waste and to reuse, recycle, or dispose of waste. This Solid Waste Policy is meant to guide all solid waste management decisions, from those impacting policy on a state level, all the way down to individual choices about solid waste management options. The word "Michigan"is frequently used throughout the Solid Waste Policy and includes everyone: citizens, businesses, other organizations, and government. By recognizing solid waste as a resource, Michigan can more fully realize the economic, environmental, and social benefits of utilizing materials that may be thought of as waste but that still have inherent value. By thinking about the long-term costs and benefits of our decisions and creating systems to reduce waste generation and utilize waste that is generated, Michigan will better capitalize on economic opportunities. These opportunities include job creation, energy savings and production, and a healthier environment. May 24, 2007 OVERARCHING SOLID WASTE POLICY STATEMENT Michigan recognizes solid waste as a resource that should be managed to promote economic vitality, ecological integrity, and improved quality of life in a way that fosters sustainability. May 24, 2007 I i i This updated Solid Waste Policy further develops these principles and relates them directly to our challenges of today and the foreseeable future.- i 1. ➢ Encouraging choices consistent with solid waste management preferences defined in the Solid Waste Policy. ➢ Developing and maintaining facilities and markets for solid wastes. ➢ Clearly defining the roles of individual units of government in solid waste management. ➢ Adequately funding solid waste management programs at the state and local levels. ➢ Monitoring, evaluating, and continuously improving implementation of Michigan's Solid Waste Policy. Most importantly, when addressing these challenges, we need to ensure that all impacted parties are involved in the decision-making process and that the issues are evaluated within the context of the entire Solid Waste Policy to minimize unintended consequences, especially as the Solid Waste Policy is translated into action. The entire Solid Waste Policy must be read as a whole, where the overarching statement sets the vision from which all of the succeeding policy statements flow. The members of the Solid Waste Policy Advisory Committee are listed in Attachment 1 , and the MDEQ staff who facilitated the meetings and transformed the Committee's ideas into policy language is listed in Attachment 2. Michigan is indebted to the members of the Committee, whose thorough and thoughtful deliberations starting in March 2006 led to the development of, and consensus with, this updated Solid Waste Policy. Sincerely, l f I Steven . Chester, Director Michigan Department of Environmental Quality f F I May 24, 2007 i i MESSAGE FROM THE DIRECTOR This 2007 update to Michigan's Solid Waste Policy is intended to guide Michigan in making wise choices for managing solid wastes. Citizens, businesses, government agencies, institutions, universities, and political leaders all have to make decisions on how best to address solid waste management in the state, and this Solid Waste Policy provides the framework for making those decisions. Much has changed since Michigan adopted its first Solid Waste Policy in 1988. The Solid Waste Policy was adopted when Michigan was fearful of running out of landfill space; today we have different solid waste management challenges. Laws and regulations have changed. Technology has changed. Michigan's economy has changed. All of these changes and the desire to improve how we manage solid wastes prompted stakeholders to recommend that the Michigan Department of Environmental Quality (MDEQ) revisit the Solid Waste Policy and update it for the challenges we face today and in the foreseeable future. Michigan's updated Solid Waste Policy for 2007 presents a fundamentally different approach to making solid waste management decisions. It promotes the bold perspective of viewing solid waste as a resource in a global economy and, rather than prescribing our choices, challenges us to make decisions based on the three principles of sustainability: ➢ Economic vitality ➢ Ecological integrity ➢ Improved quality of life May 24, 2007 TABLE OF CONTENTS MESSAGEFROM THE DIRECTOR........................................................................................................................................................... 1 OVERARCHING SOLID WASTE POLICY STATEMENT ................................................................................................................................3 GUIDINGPRINCIPLES...........................................................................................................................................................................5 ACTIONS TO FURTHER THE OVERARCHING POLICY STATEMENT DECREASING WASTE GENERATION AND INCREASING WASTE UTILIZATION .......................................................................................7 ENSURING APPROPRIATE CAPACITY TO UTILIZE AND DISPOSE OF MICHIGAN WASTE ...................................................................... 1 1 ENSURING THAT THE ROLES OF INDIVIDUAL UNITS OF GOVERNMENT ARE CLEARLY DEFINED AND ADEQUATELY FUNDED AND THEIR ACTIONS ARE CONSISTENT WITH ONEANOTHER........................................................................................................................................................................ 13 REGULATING SOLID WASTE ACTIVITIES...................................................................................................................................... 15 APPROPRIATELY USING REGULATORY REQUIREMENTS, EDUCATION, AND FINANCIAL INCENTIVES TO ENCOURAGE CHOICES CONSISTENT WITH THE MANAGEMENT PREFERENCES........................................................................................................................................................................ 17 DEVELOPING AND IMPLEMENTING AN EFFECTIVE SYSTEM TO COMMUNICATE, MONITOR, EVALUATE, AND MODIFY THE SOLID WASTE POLICY AND ITS IMPLEMENTATION.................................................................................................................................................................... 19 ATTACHMENT 1 —SOLID WASTE POLICY ADVISORY COMMITTEE MEMBERS .............................................................................................2 ATTACHMENT 2—MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY STAFF....................................................................................22 May 24, 2007 PUBLIC SERVICE BOARD 2007-08 OFFICERS: Ron Bloomberg: Chair Paul Baerman: Vice-Chair Faith Rach: Secretary 1ST APPOINT WARD NAME/ADDRESS PHONE TERMS EXPIRED REAPPOINTMENT TERM EXPIRES Dec. 07 lst James A. Marshall, Jr. 203-0075 (Home) June 30, 2009 1233 Coolidge Road 974-0746 (Cell) Lansing, MI 48912 Feb. 02 2nd Alfreda Schmidt 374-8172 Yes June 30, 2010 1414 Lindbergh Dr. (Moved from At-Large Lansing, MI 48910 Effective May 04) Nov. 97 3rd Dale Copedge 335-0383 (Work) Yes June 30, 2011 1912 Holly Way 393-6368 (Home) (Moved from At-Large Lansing, MI 48910 COPEDGDD@michigan.gov Effective May 04) Oct. 96 4th Ronald Bloomberg 485-6867 (Home) June 2000 Yes June 30, 2008 Miller, Canfield 483-4972 (Work) June 2004 Yes One Michigan Ave, STE 900 Lansing MI 48933 Bloomberg@millercanfield.com May 04 At Large Matt Flechter 373-8422 (Work) June 30, 2010 140 Leslie 648-3540 (Evening) Lansing, MI 48912 flechtem@michigan.gov Mar. 05 At Large Shirley Rodgers 394-6419 (Home) June 30, 2007 131 E. Jolly Road #E-5 Shirleyrodgers@lansingschools.net Lansing, MI 48910 Oct. 04 At Large Paul Baerman 485-4742 (Home) June 30, 2008 2818 N. Cambridge 882-4359 (Work) Lansing, MI 48911 819-2361 (cell) Paul.Baerman@wilcox.us Dec. 07 At-Large Jessica Yorko 346-8594 (Home) June 30, 2009 815 Bancroft 214-5684 (Cell) Lansing, MI 48915 yorko446@cs.com PUBLIC SERVICE STAFF: Chad Gamble, Director; 483-4452; Dean Johnson, City Engineer, 483-4458; Brian Ross, Supt, WWTP, 483-4532; Vic Rose, Acting Supt, 0 & M, 483-4298; Christopher Mumby, Departmental Coordinator, 483-4453; Faith Rach, P. S. Administrative Aide, Secretary to the Board, 483-4457 December 13, 2007 •' Sponsored and coordinated the Annual Waste Reduction Award Program (WRAP) workshop, with other regional partners • Staff participated in Regional Recycling Coordinators Committee (R2C2) o Spring 2008 events being planned include: Book recycling, Computer and electronics recycling, Document Destruction event and Rain barrel/compost bin sale • Staff participated in Michigan Recycling Coalition's Annual Meeting and Policy workshop • Staff working with Go Green Coordinator to plan Greening the Holidays event at City Hall on Dec. 19, 2007 • Staff contributed to Go Green, Go Lansing committee • Staff developed and hand delivered notices to 215 homes undergoing a collection day change. A letter notifying these residences of the change was also mailed to them. • Completed inventory of roll-off containers and is exploring options for expansion of drop-off center. - plans currently include adding boxboard to corrugated cardboard and a separate container for newspaper. • Painted the Bollard at the four confers of Washington and Michigan Ave. • For the first time, the O&M Dept. produced topsoil from the composted leaves that were removed from the streets 3 to 4 years ago. This was accomplished by screening the compost and mixing it with sand. We believe we produced enough topsoil that not only will we not need to purchase any in the upcoming year, but we will be able to sell some. Sewer Section Sewer Cleaning Activities: • Two Jet/Vac and one jet truck combined for 96618 l.f. of sanitary main cleaned. • 133 catch basin structures cleaned by removing solids utilizing one dipper trucks. • Removed debris from 24 sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed three catch basins and patched sixteen. • Reconstructed two manholes. • Spot repaired a total of 41f of storm sewer in one locations • Spot repaired a total of 201f of sanitary main in four locations... • Inspection Activities: • A total 116801.f. of sanitary main was televised. This televising is used to identify problems within the system. • Two Inspectors responded to 226 sewer related calls, completed 78 Miss Dig Stakeouts and inspected 45 sewer repairs made by private contractors. Waste Reduction Services • Sponsored and participated in the Tri-County Waste Reduction Awards Fall workshop. Regional Recycling Coordinators Committee continued to plan special recycling events fro Spring, 2008: Dates have been set for Book/Boxboard—April 5 at the City of East Lansing's Public service facility and E-Waste—May 3 at the Lansing Recycling Transfer Station. a Provided educational programs at Woodcreek, Reo and Wexford Elementary Schools. The addition of Wexford to our recycling program marks the 301h school to participate. • Staff participated in the Employment Law Workshop held in Troy, MI • Staff participated in an EPA webinar regarding organics recycling. • Staff attended America Recycles Day kick-off event sponsored by the Michigan Recycling Coalition in Mt. Pleasant. • 1868 cubic yards of yardwaste was collected in October and 217 tons of recycling was collected in September. There are currently 5141 Blue Billy Trash Cart customers. Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services November 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Wabash from Leawood to Manley Newark from Pleasant Grove to Wise Utility Cuts: Continued working on BWL and contractor utility cuts Sidewalk Repair: Replacing sidewalk and curb for BWL. Placed sidewalk and the base for bleachers at Marshall Park. Also sidewalk at Ferris Park. Crack Sealed: Completed Wastewater treatment plant and are currently crack-sealing Pleasant Grove between Jolly and Miller Skin Patched Various local streets also areas on Pennsylvania and Healthcare Ct. Pothole: Currently going through local routes and complaints Sidewalk Grinding: Has been completed for now. Surface Section • Performed the Misc. trash pickup route every Monday and Thursday along with picking up the recycling from City Hall every Wednesday. • Finished sweeping south end local streets. All Local streets have been swept at least four times. Finished sweeping Tunlines, Majors and CBD. We almost finished with sweeping the north end for the fifth time. • Prepped Crego Park for this years leafs. • As of 11/01/07 we have received 1563 Grass and Weed Violations from Code Compliance. We have completed 1546 of these complaints so far. • Cleaned and changed the lights in all the parking barns. • We set out and picked up 87 barricades for three different events at a cost of roughly$630.94 for the month of October. These events include parades, block parties, races and any type of special event. • Checked all of the gravel streets and graded where needed. • Continued mowing our regular mowing routes which consist of three two person crews everyday until 10/26/07 when our seasonal left for the winter. '.c ,--'. �' qk'I'$ •pli"�:'� ! p II•�.r;9: i 111.I!l �,y I I.F a:F 4'i� .I.. I,.i.lh.l ��.+�i ^% a.F_ a::>vo-.-.k. .-fi.4: .}�; _ ��1.'�' y.'R-a �•, t_.tr.£--^''�_ � a''S �I.f..pl. 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I i � .� ,, PUBLIC SERVICE DEPARTMENT RE 732 City Hall 124 West Michigan Avenue tr � }tt ^�"� J Lansing, Michigan 48933 2u � ��C 1 {'��i 28 1 (517)483-4455 1 517( ) �..U-E e FAX: 483-6082 http://publicservice.cityoflansingmi.com ' Virg Bernero, Mayor December 14, 2007 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held October 11, 2007, and November 8, 2007. Please place these minutes of file. Respectfully submitted, wt-ej� Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" OF THE �+ A. n BOARD OF PUBLIC SERVICE'' OCTOBER 11, 2007 'r 'Q�/,,', PRESENT: Paul Baerman,Ron Bloomberg,Matt Flechter, Shirley Rodgers and Alfreda Schmidt ABSENT: Dale Copedge STAFF: Rob Antekier, Chad Gamble, Dean Johnson, Christopher Mumby, Victor Rose and Brian Ross VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:40 a.m., at the Public Service Department Wastewater Treatment Plant. In the absence of a quorum, members concurred to conduct a Meeting of the Whole. Mr. Bloomberg asked that there be a suspension of the rules to address agenda items out of order. a. Absences: Mr. Bloomberg excused Mr. Copedge. 2) PUBLIC COMMENT: None 3) REPORT OF OFFICERS: a. Engineering Section: Mr.Bloomberg referred to the Engineering Report dated October 4, 2007. A discussion ensued. -Ms. Rodgers asked for clarification of the snowmelt system. Mr. Johnson explained that this is a system of heated pipes cast into concrete. -Ms. Rodgers said she still has questions regarding the round-a-bout proposed for Jolly Road at Collins and Dunkel Roads. Mr. Johnson explained that the Transportation Division of the Planning and Neighborhood Development Department has a contract with DLZ to evaluate the proposed round-a-bouts on Jolly at Collins and Dunkel Roads. Mr. Gamble added that the RFP has not been issued and is uncertain of the status. Ms. Rodgers asked if the Transportation Division has affected potential design on this 20/30 Plan and if the Transportation Division is responsible for considerations for the rounda- bouts at these locations rather than the Public Service Department. Mr. Johnson explained this project involves geometries that are generally a traffic control issue. The planning was referred to the Transportation Division because of their expertise. Ms. Rodgers stated that she is concerned about wasting money on hiring consultants if this project does not address public need and that project design proceeds without first receiving public input. Mr. Gamble explained that this RFP is in the early stage. Public involvement will be included in the process. Public Service Board Page 2 October 11, 2007 Mr. Gamble explained that at one time, the Transportation Division was a section of the Public Service Department. A few years ago,there was an Executive Order issued moving the Transportation Division under the Planning and Neighborhood Development Department, and was renamed the Transportation Division and Parking Office. The Public Service Department and the Planning and Neighborhood Development Department all believe that the Transportation Division wing of the Transportation and Parking Office should be returned under the jurisdiction of the Public Service Department. Mr. Johnson stated the Public Service Department has learned by past experience the importance of involving the public. A process of a charette will be implemented on all future major streets and STP projects. If a round-a-bout was ever to be implemented, it would include a charette process. 12:00 Mr.Flechter arrived(Quorum Present) Mr.Bloomberg asked members to return items in the order listed on the agenda. 4) APPROVAL OF MINUTES: a. August 9, 2007: Mr. Bloomberg asked referred to the first page and asked that, "(quorum present)" be added after Ms. Rodgers arrival time. Mr. Baerman moved, Ms. Rodgers seconded, to approve the meeting minutes for August 9, 2007, as revised. MOTION CARRIED. b. September 13 2007—Informational Meeting: Ms. Schmidt moved, Mr. Baerman seconded, to approve meeting minutes for September 13, 2007, as submitted. MOTION CARRIED. (The Board returned to the Report of Officers) b. Wastewater Division: Mr. Flechter referred to the report included in the Board packet. Mr. Ross provided the following highlights: -Tertiary Building Project- Mr. Ross stated we have not received the preliminary report. 3.4 Million dollars have been set aside for tertiary building structure renovations. The walls have bowed out, mold is coming out from the border joints, there appears to be cracking at the lintels above the windows. There are a number of items that need identification as to the cause and appropriate correction. It has taken five years to set aside the funding through the CIP/budget process to move the project forward. The project was let and awarded to Malcolm Pirnie Engineers who subcontracted with NTH. NTH found construction deficiencies that occurred when the building was constructed during the 1970's. These deficiencies have caused it to fail prematurely. NTH has taken several sections of the building and removed the brick to ascertain the condition Public Service Board Page 3 October 11, 2007 behind each brick. It may be less expensive to tear down the walls than snake the repairs. -The Division received sole source purchase approval from the Mayor's office to purchase Duperon screens. These screens provide the headwork of the plant that screen out larger debris so that downstream processes are protected. This is a 2.5 Million dollar project and installation should begin early next summer. Ms. Rodgers asked why the Mayor would have to approve a sole source agreement. Mr. Ross explained that normally, projects are competitively bid in a municipal environment. If staff identifies a suitable manufacture of equipment, it is purchasing policy to submit the recommendation to the Mayor for approval. -Ms. Rodgers asked about the status of the mechanical contractors contract in the Mayor's office awaiting approval. Mr. Ross explained the Division reviews what was spent on mechanical contract work throughout the year. A request for bids went out to vendors seeking information on their service costs, hourly rates, etc., and then a recommendation is made for hiring a vendor. The selected contractor is utilized throughout the year for various mechanical contracting needs. This year the request is for $75,000. Any purchase recommendation over$15,000 must be approved by the Mayor. Mr. Gamble explained that per City Charter, the Mayor is the only person who has the authority to execute a contract. C. Solid Waste Section: The Board discussed the following highlights: -Ms. Schmidt referred to an informational post card regarding Waste Reduction and Recycling services. Ms. Schmidt mentioned she received a nice letter from a member of the Lansing Garden Club who was please with the CSO project and the City's wastewater systems. Mr. Rose explained that the postcard mailing coincides with the Green Sheet and a new Yellow Pages ad. The ad lists city prices for the various services. The Division will soon undergo a marketing audit and analysis of products, services and demographics. Waste Reduction Services has generated large supplies of top grade soil and compost by utilizing yard waste picked up curbside. The city saves money by not hauling the waste to Granger in addition to using the products for city parks and selling high grade compost and soil to the public. d. Operations and Maintenance Section: Ms. Rodgers provided the following highlights: -Ms. Rodgers asked for information regarding the Larch Street/S. Lake Lansing Avenue accident where the City is to replace the attenuator. Mr. Antekier explained the Division was informed there were a couple of lanes closed on Larch and Cedar due to an accident that flattened an attenuator. Mr. Antekier described the damage. Ms. Rodgers wanted to be sure the city recovers the $10,000 loss by way of a subrogation claim. Mr. Antekier indicated that is the city's intent. Public Service Board Page 4 October 11, 2007 -Mr. Baerman mentioned a fall involving a woman injured on a City sidewalk that that had been damaged by a private contractor. Mr. Gamble will look into the incident and follow up with the Board. 5) DIRECTOR'S REPORT: A. Mr. Gamble provided the following highlights: -The Public Service Department will play a major role in the coordination of the infrastructure improvements in the downtown area. There are three large developments planned on Grand Avenue. One is the State Police Headquarters to be located at the corner of Grand Avenue and Kalamazoo Street. There are two developments in motion located to the north that will involves City Club and the South Grand Parking Ramp and the blocks involving the Ottawa Street Power Station where the Accident Fund headquarters are be located. There will be six blocks under construction on the eastern side of Grand Avenue over the next two years. The North Grand Ramp Expansion section will be removed. The Public Service Department is also coordinating reconstruction of Grand Avenue between St. Joseph Avenue and Shiawassee Street. The project will begin next year and will include streetscape enhancements. -The round-a-bout located at the intersection of Michigan and Washington is nearly complete. An opening ceremony is scheduled for next week. Board members will be notified. -There are several CSO projects in the planning stage. -There is a large project involving Moores River Drive and Northrup. -Progress is being made on the North Washington project. Coordinating utility work during this project has been very difficult. -Budget Preparation—Mr. Gamble reported that the first budget meeting is scheduled October 18, 2007. There will be several changes implemented with the new fiscal year budget. The City will have the ability to involve the collection of more commodities and utilize the Transfer Station building to protect equipment. Significant improvements are planned at the Wastewater Treatment Plant that will increase tertiary building capacity. This will play an important role with regard to the SSO/CSO Program evaluation. The evaluation will be finalized and should be available for the November meeting or at the very latest, for the December meeting. -Ms. Rodgers expressed concern regarding lane closures associated with construction at the Lottery Building by the Lansing State Journal on Lenawee. The traffic control is very confusing. Ms. Rodgers asked if construction activities are coordinated with the City. Traffic control will be an important consideration in planning the new development construction activities. Mr. Gamble stated the Engineering Division tries to coordinate with all other agencies and businesses that are planning construction in any given area to be sure there are not conflicts, confusion, and overlap. On many occasions, a contractor will close down a lane of traffic without first notifying the city. This situation has been prevalent throughout the N.Washington project. Mr. Johnson stated this is a problem every construction season. Public Service Board Page 5 October 11, 2007 -Mr.Baerman asked if the enclosed walkway between the North Grand Ramp and the Lansing Center will stay intact. Mr. Gamble stated it is unknown at this time. -Mr.Bloomberg asked what is planned for the traffic circle at Michigan and Washington. Mr. Gamble said a fountain design is underway. All of the necessary utilities we included when constructing the round-a-bout to accommodate the mechanical needs of operating the fountain. -Ms. Schmidt asked if staffing budgets have been given consideration in view of this activity. It is important to fund for sufficient staffing when building a budget. Sufficient staff funding is a key element of budget priorities when planning for these big projects. Mr. Gamble stated we will need help to keep up with our goals and objectives. The administration will try to avoid staff layoffs. Mr. Gamble stated we are at a critical staffing point and hope the new development will created a revenue funding resource. Ms. Rodgers explained that we want to support local businesses but at some point,we are better served if we can have competent staff that we trust to do the job. You do not always save money or get quality work when depending on outside people to perform the work. Ms.Rodgers stated she supports Ms. Schmidt's comments and as we look at the budget,we need to use this rationale in recommendations seeking Council support. It is impossible to have quality work and not hire the people to do it. -Mr. Bloomberg had questions about the executive summary that addresses rain events beyond the five-year standard and if the executive summary will be available for the November meeting. Mr. Gamble stated that at this point,the department is not satisfied with the format of the summary. The executive summary will be the document that most people will review. The report involves future expenditures of three quarters of the billions dollars. The draft document is geared for the engineer rather than the layperson. The consultant was encouraged to use different language making the report more expansive,provide a little history, and make it a layperson's document rather than a technical document. B. Engineering Budget Overview: -Mr. Gamble stated he has a packet of information that he will bring to the next meeting. Mr.Baerman noted that those who have been on the Board for a while have a good sense of the general budget process. Mr.Baerman explained that the Board will have little influence over budgetary items that are mandated. However,Mr.Baerman asked that the departmental priorities, for which the Board may have input,be regularly included at monthly meetings so the Board is not wasting their time. Mr. Baerman explained that the Board has not had any opportunity to influence any budget decisions. Ms.Rodgers agreed with Mr.Baerman to the extent of a summary of budget actions is not sufficient to be a part of the decision making process. Ms.Rodgers explained that with regard to federally mandated items,the Board should be able advocate for the department's ability to continue to fund mandated items. Ms. Rodgers stated that the department needs to communicate to the Board that if the budget goes below a certain point,then it will affect the department's ability to meet these federal requirements. Mr.Baerman explained the Board could be involved with making decisions regarding non-mandated items. -Mr. Gamble asked that each Board member to bring a list of priorities to the November meeting. Public Service Board Page 6 October 11, 2007 -Mr. Johnson mentioned the CSO evaluation study has been morphed into one big program that includes CSO control review, SSO implementation recommendation, and storm water implementation plan. This recommended program will be brought to the Board with the hopes of Board support. Significant changes are being considered. This is a large dollar value program. The department will need to make a recommendation on how combine all of these programs into one. Mr. Gamble left the meeting at 1:10 to attend to other obligations. (6) PENDING ITEMS: a. Council Priorities: These are not yet available. Mr. Gamble stated they would soon be available on City's web site. b. Ms. Schmidt wanted the status of the City of Lansing/Lansing Township relationship with regard to sewer capacity issues. Mr. Johnson explained the city is still trying to work through this process. The meeting adjourned at 1:35p.m. Respectfully Submitted, Faith Rach Secretary to the Board PUBSVCBD\Minutes\I 0-11-07 ENGINEERING DIVISION STATUS October 4, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Permit Compliance: The Fourth Annual Watershed Management Progress Report and the city's updated Storm Water Pollution Prevention Initiative were submitted to the DEQ for approval on 9/28/07. • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation of the City's permitted storm water discharge pipes for evidence of illicit discharge. Work continued. 4 residences and 1 business identified. The business has properly connected its sanitary line. Three of the residences will be separated by the City. For the other residence, the City will video the sanitary and storm sewer, and cut and retop the pavement. The homeowner will perform the separation.The City and Board of Water and Light partnered in the river lowering event. (updated 10/4/07) SSO/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Soil Erosion audit and update: Drainage Issues: Updated 9/5/07 • No new issues. REQUEST FOR PROPOSALS (RFP) Central/Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad — DLZ selected, project kick off May 30, 2007. Preliminary Report received 7/31/07, reviewed and discussed 8/29/07, City's comments sent to DLZ on 9/13/07, post-comments meeting held with DLZ on 9/19/07. DLZ will provide supplementary proposal for remaining/additional tasks by 10/3/07. City of Lansing CSO Program Evaluation —2007. Engineer: Johnson — Final draft completed by Malcolm Pirnie on October 3, 2007. Presentation to Mayor on Oct 10, 2007. Design and Construction Engineering Services : i)Aurelius Road Bridge over the Red Cedar River; and ii)Aurelius Road Bridge over Grand Trunk Railroad. Engineer: Ahmad. RFP under preparation, first draft due by 10/15/07. STREET PROJECTS 36313 Michigan Avenue Streetscape—Contractor: Aggregate Industries/Eastlund— Project Engineer: Danke • Rain Gardens on the north side of the 600 block of E. Michigan are completed except for trees. Fence needs to be installed in the remaining rain gardens on the north side. • Construction continues on the south side of the 600 , 700, 800 and 900 block of E. Michigan. Completion of the raingardens, except for the plantings, should be completed this fall. • The snow melt system has been installed on the east end of the Lansing Center. Construction has started on the snow melt system/streetscape at the west end of the Lansing Center. • Construction of the streetscape has started on the south side of the 400 block of E. Michigan. — 1 — Construction for the 300 block on the south side should start by mid October. All streetscape construction will be completed by mid November. • The intersection of Michigan/Washington should be base paved on 10-5-07. The intersection should be reopened by 10-17-07. 69015 Collins Road Reconstruction — Project Engineer—Parry • Engineering by Fitzgerald-Henne, • Bid letting September 28, 2007, apparent low bidder, C&D Hughes 75125 Haag Road Reconstruction—Project Engineer— Parry • Reconstruction between MLK and Miller Road • Capital Consultants (now C2AE) is the Consultant • Construction is in the final stages, with restorations work and prep for final paving 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Parry • Construction is complete and open for traffic 01086 2006 Crush &Shape—Parry • Construction Complete on original project • Plan to add the construction of Picardy, a gravel street, to the contract. A valid petition for paving was received. 01087 2007 Local Street Rehabilitation (Crush &Shape)—Parry • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent, Westbury. Tenny, Pinewood, Laurie Lane, Vans Court, Kessler. Foster also portions of Moores River Drive and Boston. • Construction began October 1 86065 Edgewood Bus Turn-Around— Parry • Property acquisition is stalled. • An alternate design was submitted to CATA for approval • Federal CMAQ funding has been obligated 15090 Martin Luther King, Jr. Boulevard Reconstruction— Parry • Project limits are from the Grand River to Marquette Street • Engineering services - C2AE • September 28 bid letting. —Apparent low bidder— Hoffman Construction • Spring 2008 construction 36315 Washington Square, 200 &300 North Blocks—Dykema • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Construction Began Mid-June • Contractor is Abbott Construction • Underground work is complete and site grading and construction of rain gardens has started • Project completion end of November 76134 Northup - Cedar to Washington— Dykema/Parry • Design services by FTC&H • 2008 Construction, STP Project • Will be holding design Charrettes with input from the public • First public meeting is scheduled for October 16th at 7:00 p.m. at Gardner Middle School — 2 — 44029 Moores River Drive—Mt. Hope to Francis Park- Dykema • Design Services by C2AE • 2008 Construction, STP Project • Project kickoff meeting is Wednesday, October 3rd • Public meetings will be held, first to be scheduled in October BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge& Marine- Project Engineer: Ahmad • Deck surface drainage problems unresolved. DLZ urged to provide remedial action. • Project accounts finalized, DLZ to reimburse City non participating costs 46126 Beech Street Bridge over the Grand River- Project Engineer—Project Engineer: House All Beams will be in place the week of October 1 st • Deck pour scheduled for around Oct 12tn • On schedule for completion on Nov. 26 SEWER PROJECTS 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie— Project Engineer: Danke Project is being closed out. 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Danke The project is complete and is being closed out. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie- Project Engineer: Danke The project is complete and is being closed out. 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie- Project Engineer: Ahmad This project as a whole is largely complete. In general,all that remains is final paving on Randolph St., Harris St., and Gary Ave. This will be accomplished following the review of sewer televising tapes.[Last Updated: 10/4/2007] 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Manhole castings are being raised. Final paving of Michigan, Larch and Pennsylvania to occur in the week of October 14. 36316 CSO PH IV SEG 4—Downtown —Contractor: K&R— Project Engineer: Malvetis Work on underground utilities in Kalamazoo St. is largely completed; base paving in the 100 block west has been completed. Following construction of sanitary and storm manholes in the Washington Square intersection, this intersection will be re-opened to north/south through traffic(about two weeks out). Underground utility work on the west side of the Capitol Ave. intersection is nearly complete (all lanes on Capitol Ave. to be fully open in two weeks). The operation for jacking & boring of sanitary sewer casing in Grand Ave. is nearly complete. Grand Ave. is expected to fully open in mid-Nov. The re-construction of the sanitary sewer siphon in the bank of the Grand River is largely completed (full completion in about two weeks). Regarding Seymour St., this part of the project is largely complete. All that remains is paving(base paving, today, the 4tn). Street to be fully opened to through traffic in about 2 to 3 weeks following review of sewer televising and final paving. [Last Updated: 10/4/2007] 27067 CSO PH IV SEG 4—018 SE—Contractor: K&R—Project Engineer: Malvetis Construction of underground utilities on Oakland Ave. in the project area is complete; road-building activities and concrete work (curb & gutter, etc.) are on-going. Oakland Ave. is slated for full opening to through traffic in early to mid-November. Work on Ballard St., Case St. and Porter St. (west of Ballard St.) is generally complete. Farrand St. and Porter St., east of Ballard St. (both originally slated for 2008 construction) have been added to the 2007 construction season (due for completion in mid-Nov.). [Last Updated: 10/4/20071 37076 CSO PH IV SEG 4—020—Contractor: E.T. MacKenzie—Project Engineer: Danke Final paving of Shiawassee Street has been completed as well as CSX reconstruction of the Shiawassee crossing. Dorrance has had base paving. Construction continues on Haag Ct, the 900 block of Jerome and the 900 block of Vine and will be completed this year. — 3 — 15088 CSO PH IV SEG 4—013 NW—Contractor: Six-S—Project Engineer: Brunner Work on Turner Street is complete. In addition, underground utility work on Carrier St., Felt St. (south of carrier), Howe Ave., and Paulson St. is complete. Base paving Felt St., Paulson st., and Howe Ave., to occur today(the 4th). Base paving on carrier St. is already complete. Final paving on these streets will occur in about 2 to 3 weeks following the review of sewer televising tapes. [Last Updated: 10/4/2007]. 16079 CSO PH IV SEG 5—013 NE—Design — Project Engineer: Bill Brunner CSO separation to be designed in 2007 for 2008-9 construction. The second draft of the plans was just completed. Final review of the plans completed in late September. CSO 013 NW is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. . [Last Updated: 10/4/2007]. 26072 CSO PH IV SEG 5—018 SW—Design—Project Engineer: Alec Malvetis CSO separation to be designed in 2007 for 2008-9 construction. Final review of the plans completed in late September. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden. [Last Updated: 10/4/2007]. 37078 CSO PH IV SEG 5—045—Design — Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. CSO 045 is roughly Saginaw between Larch and Pennsylvania. Final review of the plans was completed in late September. [Last Updated: 10/4/2007]. 36317 CSO PH IV SEG 5—2008 Downtown Projects— Design —Project Engineer: Alec Malvetis CSO separation to be designed in 2007 for 2008 construction. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Final review of the plans was completed in late September. [Last Updated: 10/4/2007]. 55054 CSO PH IV SEG 5—034 A—Design— Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. CSO 034 A is roughly bounded by MILK, Lenore, Osband and Dunlap. Final review of the plans was completed in late September. [Last Updated: 10/4/2007]. 00049 2005 Misc. Sewer Construction - Contractor: Scarlett Construction Co. - Project Engineer: Ahmad Project complete, accounts finalized. 00075 2007 Miscellaneous Sewer Projects -Contractor: Sandborn Construction- Project Engineer: Ahmad Bids received on 8/2/2007 canceled and project was re-bid, new bids received on 8/30/2007, Low bidder Sandborn recommended for contract award. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the Junction Chamber(Structure. #81) after installation needs internal modifications, tentatively scheduled for October/ November 07. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01093 2007 Manhole Insert Program —Project Engineer: Danke Report has been accepted. Manhole data base installed. Work has started on the 2008 program. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM - Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Comments received from MDEQ 3/12/2007 were responded by letter report dated May 23, 2007. Second round of groundwater sampling was conducted — 4 — in June 2007, analysis and report preparation in progress. CDM conducted Landfill gas survey October 2-3, 2007 in coordination with the City for staff training. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ- Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger. Comments from Granger were incorporated. Draft 2 is in review. [Last Updated 9/5/07]. 46118 O&M Complex RAP - Consultant DLZ- Project Engineer: Brunner. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). 66050 Fire Station#9- Environmental Investigations/Site closure- Consultant DLZ- Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Work continues. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). 46093 Diamond Reo RAP - Consultant DLZ- Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). Central Garage- Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). Baseball Stadium - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. These sites were discussed in the February meeting. Work continues Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). SIDEWALK PROJECTS 01090 2007 Sidewalk Repair A- Project Manager: Brian Love Contract has been awarded to H&C Earthworks Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. — 5 — Also the south side of Ionia St. between MILK Jr. Blvd .and Pine St. Construction to start October 8th. 01091 2007 Sidewalk Repair B - Project Manager: Brian Love Contractor is Audia Concrete Construction started October 1. (3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01092 2007 New Sidewalk- Project Manager: Brian Love PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements— Project Engineer: Danke Site demolition nearing completion. Sidewalk to be constructed in 2007 or 2008. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425) 5113001 College Fields (Old Governor's Collection) - Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, site plans were reviewed in 12/2006 and comments sent. Building/sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. 6113001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie- Project Engineer: Ahmad • Pump Station and force main 100% complete. Certificate of substantial completion issued. Project accounts finalized. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair: Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising and provided new televising reports in 3/07. City is working with CRAA to complete remaining formalities prior to take over sewer O&M per sewer service agreement. Lowes: Working on easements. Speedway Gas Station Rebuild—Brunner. Speedway to move 18" sanitary sewer to allow demolition of the current gas station and former Sugar Bowl Restaurant. A new Speedway will be rebuilt in a new location on site. Act 451 permit submitted to MDEQ on 9/5/07. Letter of intent to be submitted by end of the week. (updated 9/5/07.) 37075 East Village- Boys Training site: Working with developer on road and sewer acceptance. 28050 US 127 Noise Wall—Project Manager—MDOT • MDOT contract is proceeding with construction. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. • Work is 100% complete, accounts finalized, sewer easements complete, sidewalk easement pending. 6 — Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction ServiMST L O, September 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Wabash from Leawood to Manley Newark from Pleasant Grove to Wise Utility Cuts: Continued working on BWL and contractor utility cuts Sidewalk Repair: Replacing sidewalk and curb for BWL. Placed sidewalk and the base for bleachers at Marshall park. Also sidewalk at Ferris park. Crack Sealed: Completed Wastewater treatment plant and are currently crack-sealing Pleasant Grove between Jolly and Miller Skin Patched Various local streets also areas on Pennsylvania and Healthcare Ct. Pothole: Currently going through local routes and complaints Sidewalk Grinding: Has been completed for now. Surface Section • Performed the Misc. trash pickup route every Monday and Thursday along with picking up the recycling from City Hall every Wednesday. • Finished sweeping south end local streets. All Local streets have been swept at least four times. Major streets and CBD were swept once and the State owned roads were swept twice. We are currently sweeping north end locals. So far this year, Major streets and the CBD have been swept 9 times and the Trunklines 5 times. • Due to an accident on Larch St.just south of Lake Lansing Ave. the Attenuator on the north side of Larch Street Bridge had to be replaced. It took four people two days to remove and replace the Attenuator, at a cost of nearly$10,000.00. • As of 10/03/07 we have received 1413 Grass and Weed Violations from Code Compliance. We have completed 1386 of these complaints so far. We also completed a two day cleanup at Larch and E. Grand River (railroad property) as a result of a trash violation from Code Compliance. • Continued cleaning and cutting back the foliage in the Alleys between High St. and NewYork Ave. We are currently in the alleys just north of the area. • We set out and picked up138 barricades for three different events at a cost of roughly$871.28 for the month of September. These events include parades, block parties, races and any type of special event. Checked all of the gravel streets and graded where needed. Sewer Section Sewer Cleaning Activities: • Two Jet/Vac and one jet truck combined for 107,8371.f. of sanitary main cleaned. • 533 catch basin structures cleaned by removing solids. utilizing two dipper trucks. • Removed debris from 29 sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed twenty one catch basins and patched six. • Reconstructed three manholes. • Spot repaired a total of 6 if of storm sewer in two locations • Spot repaired a total of 181f of sanitary main in three locations... • Inspection Activities: • A total 9789 l.f. of sanitary main was televised. This televising is used to identify problems within the system. • Two Inspectors responded to 175 sewer related calls, completed 65 Miss Dig Stakeouts and inspected 34 sewer repairs made by private contractors. Waste Reduction Services • Common Ground—WRS staff coordinated the effort of Cub Scouts and Boy Scouts from St Gerard's to recycle plastic bottles at Common Ground. Staff also worked with LPFA and Parks Dept. staff to coordinate other recycling and t trash collection efforts. Over 1500 people signed the Go Green, Go Lansing pledge. 40 cubic yards of nonreturnable plastic bottles were collected and recycled, another 240 yards of returnable bottles were recovered and 60 yards of corrugated cardboard were recycled. About 420 yards of trash was disposed of during the event. A diversion rate of about 45%was achieved during the festival. • Fenner Nature Center Recycling Day Camp—Conducted paper making activity and trash sorting activity, following by curbside recycling truck demonstration. • Filmed portions of promotional video, including: Sorting and setting out recyclables; blue billy trash carts, Fenner Day camp, Woodcreek School worm bin, Principal Shopping District/WRAP, etc. • Began distribution of promotional signs • Lori appointed Chair of the Michigan Recycling Coalition's Technical Assistance Committee and Editor in Chief of the MRC's quarterly newsletter. • Continued involvement with the Tri-County Waste Reduction Awards programs. The Fall Workshop is scheduled for November I"at the Delta Township Community Center. Dr. Kathryn Savoie, Director of Environmental Programming for the Arab Community Center for Economic and Social Services and personally trained by Al Gore, will conduct a presentation on Climate Change. • Regional Recycling Coordinators Committee continued to plan special recycling events: Book/Boxboard: September 151h; EWaste: September 291h • WRS staff is involved in the planning of a special document shredding event to be held at Friedland Industries. The final date has not been announced yet. WRS is working cooperatively with the Principal Shopping District and the Old Town Association. • 1188 cubic yards of yardwaste was collected in July and 208 tons of recycling was collected in June. There are currently 4978 Blue Billy Trash Cart customers. WRS September, 2007 • Greensheets and promotional flyers were delivered to single- family households. Phone call volume into Hotline is heavier and cart orders are increasing. • Regional Recycling Coordinators Committee held successful special recycling events: Book/Boxboard on September 15tn and EWaste on September 29tn • Performed three interviews for compost container exemptions. Total number of approved exemptions now stands at thirty- three. • Performed four in-store promotions of WRS programs. • WRS staff met with LEPFA staff to discuss possibilities for our involvement with additional recycling at their facilities. • Continued involvement with the Tri-County Waste Reduction Awards programs. • Collected 1091 cubic yards of yardwaste. • Collected 166 tons of recycling in August. • Continued to serve our 5032 Blue Billie Cart customers and the thousands more households using Blue Trash Bags. • Sold 3270 rolls of Blue Trash Bags to retailers LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT SEPTEMBER 2007 OPERATIONS X Throughout the month. Operating the BFP and Biosolids at the same time. X Operations staff learning all areas of liquid processing under the new work structure agreement. X Staff continues to clean sediment from aeration #23 in preparation for ceramic diffuser cleaning. MAINTENANCE X Continue to gather information on materials and equipment in plant and parts crib to sell and scrap. X Pump Station cathodic protection project. Engineering working on locating property lines, ROW, and easements. X Roofing work project set to begin on October 25. X Maintenance staff in Solids Handling Building working on Moyno progressive cavity pumps. X Screen Project. Total cost of project a little higher due to changes in Variable Frequency Drive (VFD) switch to Cutler-Hammer. Ensures compatibility with current VFD's at pump stations and plant. X Completed repair of Sodium Hypochlorite feed line to screen building. X Maintenance crew continues working on primary clarifiers replacing steel sprockets and chain with composite materials to prevent corrosion and seizing. X Completing work requests and preventative maintenance throughout the month. ADMINISTRATION X Staff attends a facility security tabletop exercise sponsored by Patriot Services. This exercise involved many other City staff as well as the Health care community and Ingham County Health Department. X Staff met with Cintas first aid supply company to discuss a consolidation plan for first aid kits. X Wastewater staff conducts pre-construction meeting for roofing project; FTC&H, Bornor Restoration, and other City Staff attending. X Administration and Industrial Pretreatment staff reviewing ordinance language changes for Chapter 1046: Industrial Waste and Pretreatment. X Mechanical Contract is in Mayor's office awaiting approval. X NTH Consultants on plant site inspecting Tertiary Building structure to determine recommendations for Tertiary project structural work. X BioRem Odor Control Unit. Company rep here to remove old steam generator and conduct final training for personnel. X Board of Water and Light conducted water meter tests for potable water meter and service water meter. X Met with Otis Elevator reps to discuss an approach and plan to permanently repair the elevator in the solids handling building. X Department staff meeting to discuss organizing and planning a presentation for CitiStat. X Working on Annual Biosolids Report to MDEQ. Due end of October. X David Neil, Sr. Electrical Technician, announced his retirement effective October 5, 2007. X Completed User Charge System letter and information packet for MDEQ for next SRF loan. X Submitted request for legal review of changes to Synagro contract (with respect to fuel escalator only). This should result in about $10,000 per year savings. X Sent copy of mutual aid agreement to Delta Twp., Delhi Twp., and the City of East Lansing to further our discussions about sharing resources. X Completed layoff notices to seasonal employees effective October 12, 2007. X Completed budget carry forward requests to Finance Department for FY07 to FY08. X Submitted to legal department for review the RETAP (retired engineers technical assistance program) agreement for free energy and pollution control auditing. X Completed revisions to job descriptions: Plant Operator 600 and Solids Handling Operator 500. Jobs posted at the end of September. X Working on the language for Personnel Procedure 36; the trainee position at the WWTP. 1 PUBLIC SERVICE DEPARTMENT k , 1 732 City Hall i 124 West Michigan Avenue �tj -�• L Lansing, Michigan 48933 (517)483-4455 - r FAX:(517)483-6082 http://publicservice.cityoflansingmi.com G Virg Bernero, Mayor November 7, 2007 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held August 9, 2007, and September 13, 2007. Please place these minutes of file. Respectfully submitted, �- JD � Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction ServiMST 3LO, }= September 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Wabash from Leawood to Manley Newark from Pleasant Grove to Wise Utility Cuts: Continued working on BWL and contractor utility cuts Sidewalk Repair: Replacing sidewalk and curb for BWL. Placed sidewalk and the base for bleachers at Marshall park. Also sidewalk at Ferris park. Crack Sealed: Completed Wastewater treatment plant and are currently crack-sealing Pleasant Grove between Jolly and Miller Skin Patched Various local streets also areas on Pennsylvania and Healthcare Ct. Pothole: Currently going through local routes and complaints Sidewalk Grinding: Has been completed for now. Surface Section • Performed the Misc. trash pickup route every Monday and Thursday along with picking up the recycling from City Hall every Wednesday. • Finished sweeping south end local streets. All Local streets have been swept at least four times. Major streets and CBD were swept once and the State owned roads were swept twice. We are currently sweeping north end locals. So far this year, Major streets and the CBD have been swept 9 times and the Trunklines 5 times. • Due to an accident on Larch St.just south of Lake Lansing Ave. the Attenuator on the north side of Larch Street Bridge had to be replaced. It took four people two days to remove and replace the Attenuator, at a cost of nearly$10,000.00. • As of 10/03/07 we have received 1413 Grass and Weed Violations from Code Compliance. We have completed 1386 of these complaints so far. We also completed a two day cleanup at Larch and E. Grand River(railroad property) as a result of a trash violation from Code Compliance. • Continued cleaning and cutting back the foliage in the Alleys between High St. and NewYork Ave. We are currently in the alleys just north of the area. • We set out and picked up138 barricades for three different events at a cost of roughly$871.28 for the month of September. These events include parades, block parties, races and any type of special event. Checked all of the gravel streets and graded where needed. Sewer Section Sewer Cleaning Activities: • Two Jet/Vac and one jet truck combined for 107,8371.f. of sanitary main cleaned. • 533 catch basin structures cleaned by removing solids. utilizing two dipper trucks. • Removed debris from 29 sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed twenty one catch basins and patched six. • Reconstructed three manholes. • Spot repaired a total of 61f of storm sewer in two locations • Spot repaired a total of 181f of sanitary main in three locations... • Inspection Activities: • A total 97891.f. of sanitary main was televised. This televising is used to identify problems within the system. • Two Inspectors responded to 175 sewer related calls, completed 65 Miss Dig Stakeouts and inspected 34 sewer repairs made by private contractors. Waste Reduction Services • Common Ground—WRS staff coordinated the effort of Cub Scouts and Boy Scouts from St Gerard's to recycle plastic bottles at Common Ground. Staff also worked with LPFA and Parks Dept. staff to coordinate other recycling and t trash collection efforts. Over 1500 people signed the Go Green, Go Lansing pledge. 40 cubic yards of nonreturnable plastic bottles were collected and recycled, another 240 yards of returnable bottles were recovered and 60 yards of corrugated cardboard were recycled. About 420 yards of trash was disposed of during the event. A diversion rate of about 45%was achieved during the festival. • Fenner Nature Center Recycling Day Camp—Conducted paper making activity and trash sorting activity, following by curbside recycling truck demonstration. • Filmed portions of promotional video, including: Sorting and setting out recyclables; blue billy trash carts, Fenner Day camp, Woodcreek School worm bin, Principal Shopping District/WRAP, etc. • Began distribution of promotional signs • Lori appointed Chair of the Michigan Recycling Coalition's Technical Assistance Committee and Editor in Chief of the MRC's quarterly newsletter. • Continued involvement with the Tri-County Waste Reduction Awards programs. The Fall Workshop is scheduled for November I't at the Delta Township Community Center. Dr. Kathryn Savoie, Director of Environmental Programming for the Arab Community Center for Economic and Social Services and personally trained by Al Gore, will conduct a presentation on Climate Change. • Regional Recycling Coordinators Committee continued to plan special recycling events: Book/Boxboard: September 151h; EWaste: September 291h • WRS staff is involved in the planning of a special document shredding event to be held at Friedland Industries. The final date has not been announced yet. WRS is working cooperatively with the Principal Shopping District and the Old Town Association. • 1188 cubic yards of yardwaste was collected in July and 208 tons of recycling was collected in June. There are currently 4978 Blue Billy Trash Cart customers. WRS September, 2007 • Greensheets and promotional flyers were delivered to single- family households. Phone call volume into Hotline is heavier and cart orders are increasing. • Regional Recycling Coordinators Committee held successful special recycling events: Book/Boxboard on September 15tn and EWaste on September 29tn • Performed three interviews for compost container exemptions. Total number of approved exemptions now stands at thirty- three. • Performed four in-store promotions of WRS programs. • WRS staff met with LEPFA staff to discuss possibilities for our involvement with additional recycling at their facilities. • Continued involvement with the Tri-County Waste Reduction Awards programs. • Collected 1091 cubic yards of yardwaste. • Collected 166 tons of recycling in August. • Continued to serve our 5032 Blue Billie Cart customers and the thousands more households using Blue Trash Bags. • Sold 3270 rolls of Blue Trash Bags to retailers LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT SEPTEMBER 2007 OPERATIONS X Throughout the month. Operating the BFP and Biosolids at the same time. X Operations staff learning all areas of liquid processing under the new work structure agreement. X Staff continues to clean sediment from aeration #23 in preparation for ceramic diffuser cleaning. MAINTENANCE X Continue to gather information on materials and equipment in plant and parts crib to sell and scrap. X Pump Station cathodic protection project. Engineering working on locating property lines, ROW, and easements. X Roofing work project set to begin on October 25. X Maintenance staff in Solids Handling Building working on Moyno progressive cavity pumps. X Screen Project. Total cost of project a little higher due to changes in Variable Frequency Drive (VFD) switch to Cutler-Hammer. Ensures compatibility with current VFD's at pump stations and plant. X Completed repair of Sodium Hypochlorite feed line to screen building. X Maintenance crew continues working on primary clarifiers replacing steel sprockets and chain with composite materials to prevent corrosion and seizing. X Completing work requests and preventative maintenance throughout the month. ADMINISTRATION X Staff attends a facility security tabletop exercise sponsored by Patriot Services. This exercise involved many other City staff as well as the Health care community and Ingham County Health Department. X Staff met with Cintas first aid supply company to discuss a consolidation plan for first aid kits. X Wastewater staff conducts pre-construction meeting for roofing project; FTC&H, Bornor Restoration, and other City Staff attending. X Administration and Industrial Pretreatment staff reviewing ordinance language changes for Chapter 1046: Industrial Waste and Pretreatment. X Mechanical Contract is in Mayor's office awaiting approval. X NTH Consultants on plant site inspecting Tertiary Building structure to determine recommendations for Tertiary project structural work. X BioRem Odor Control Unit. Company rep here to remove old steam generator and conduct final training for personnel. X Board of Water and Light conducted water meter tests for potable water meter and service water meter. X Met with Otis Elevator reps to discuss an approach and plan to permanently repair the elevator in the solids handling building. X Department staff meeting to discuss organizing and planning a presentation for CitiStat. X Working on Annual Biosolids Report to MDEQ. Due end of October. X David Neil, Sr. Electrical Technician, announced his retirement effective October 5, 2007. X Completed User Charge System letter and information packet for MDEQ for next SRF loan. X Submitted request for legal review of changes to Synagro contract (with respect to fuel escalator only). This should result in about $10,000 per year savings. X Sent copy of mutual aid agreement to Delta Twp., Delhi Twp., and the City of East Lansing to further our discussions about sharing resources. X Completed layoff notices to seasonal employees effective October 12, 2007. X Completed budget carry forward requests to Finance Department for FY07 to FY08. X Submitted to legal department for review the RETAP (retired engineers technical assistance program) agreement for free energy and pollution control auditing. X Completed revisions to job descriptions: Plant Operator 600 and Solids Handling Operator 500. Jobs posted at the end of September. X Working on the language for Personnel Procedure 36; the trainee position at the WWTP. PUBLIC SERVICE DEPARTMENT ,,.. / F 732 City Hall i 124 West Michigan Avenue i Lansing, Michigan 48933 ... v (517)483-4455 FAX:(517)483-6082 1 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor November 7, 2007 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board of Public Service meetings held August 9, 2007, and September 13, 2007. Please place these minutes of file. Respectfully submitted, JD,04�Ulm- -- Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" INFORMATIONAL MEETING 9 i',,'1 0: L OF THE BOARD OF PUBLIC SERVICE SEPTEMBER 13, 2007 PRESENT: Paul Baerman,Matt Flechter, Shirley Rodgers and Alfreda Schmidt ABSENT: Dale Copedge and Ron Bloomberg STAFF: Rob Antekier, Chad Gamble,Dean Johnson, and Brian Ross VISITORS: None 1) CALL TO ORDER: Vice-Chair Baerman called the meeting to order at 11:55 a.m., at the Public Service Department Wastewater Treatment Plant. In the absence of a quorum, members concurred to conduct a Meeting of the Whole. Mr. Baerman asked that there be a suspension of the rules to address agenda items out of order. All members agreed. Board members stressed the need to fill vacancies. a. Absences: Mr. Baerman excused Mr. Copedge and Mr. Bloomberg. 2) PUBLIC COMMENT: None 3) REPORT OF OFFICERS: a. Engineering Section: Mr. Johnson made reference to the Engineering Report dated September 5,2007 and provided the following highlights: -A discussion of several street projects: Northrup, Moores River Drive, Haag/Miller Roads -CSO construction is on schedule -Anticipating paving of Michigan Avenue to be completed in October -The Wastewater Treatment Plant will submit their annual report for storm water permit -Budget preparation continues Ms. Rodgers referred to the Collins Road project and asked if the plan includes a roundabout. Mr. Johnson stated the concept is being studied. Ms.Rodgers added that the Board, City Council and the public should be involved in items submitted in these plans. Ms. Rodgers referred to the MLK reconstruction project—Mr.Johnson explained the project includes a reconfiguration of the intersection at MLK and Grand River. The project is funded by the"Jobs Today"Program. Bid letting will be ready by October 1, 2007. Public Service Board Page 2 September 13, 2007 Ms.Rodgers mentioned that she received a phone call from Lansing State Journal reporter Christine Rook who was seeking information regarding sewer capacity issues as they relate to current negotiations with Lansing Township. Ms.Rodgers noted that the Board should be briefed on the progress of negotiations. Mr. Johnson referred Board members to page 4 of the Engineering report indicating PS 15088 addresses the capacity issue. The model of pipes revealed that all of the pipes Lansing Township dumps into are under capacity. Ms. Rodgers suggested forming a liaison committee to meet and discuss this issue b. Wastewater Division: Mr.Ross referred to the monthly status report and provided the following highlights: •A discharge report is currently in progress. The EPA sends samples to the Plant for analysis. Staff conducts sample testing according to standard protocol and forward the results back to the EPA. The purpose of the test is to unsure the lab is both accurate and precise. This is the 27`"year the City of Lansing has participated. Results will be received in December. Mr.Baer-man asked that the Board be informed of the results. 12:20 p.m. Mr. Gamble arrived. -Mr. Ross reported that a SSO event occurred in September related to construction activities. Mr. Baerman asked Mr.Ross to explain the difference between CSO and SSO. -Mr. Gamble discussed the project of inventorying all public and private outfalls. This process is a Phase H requirement. This is the first time this process has been done. Crews took advantage of the low water levels of the Grand River to complete the process. Ten suspicious outfalls of gray water were discovered. Staff members are working through the administrative process to notify the owners of the ten outfalls. Crews found seven homes that are tied into the sanitary system but not paying for services. 12:25 p.m. Mr. Flechter arrived. C. Waste Reduction Section: Mr. Schmidt referred to the monthly report and had nothing to add. -Mr. Gamble reported that a recent Waste Reduction Services mailing contains a lot of useful information and has received positive feedback. Board members continued to discuss the Waste Reductions Services program and future plans for the program. d. Operations and Maintenance Section: Ms. Rodgers stated she has received positive feedback from members of the public regarding services provided. 4) DIRECTOR'S REPORT: Mr. Gamble provided the following highlights: •A Nigerian delegation recently visited the City. The delegation was composed of members from various professions and was interested in programs involving public participation. •Citi-Stat meetings continue. The committee was formed to analyze processes utilized in administering day-to-day activities. Public Service Board Page 3 September 13, 2007 -Mr. Gamble addressed a group from Grand Haven who has generated very negative press regarding the City of Lansing's wastewater practices. Mr. Gamble provided a very thorough presentation on City wastewater practices and how these processes help deter water pollution. The group was impressed by the presentation and suggested that the City of Lansing communicate with Michigan west coast media so their public are aware. -By 2008, a process must be created by which the city will address rain events beyond the 25-year standard. Municipalities have been mandated to address capacity issues per hydraulic standards. The cost to address the 25-year event issue is anticipated to run $340M. The City of Lansing engaged Malcolm Pimie to analyze the current CSO program and report on the efficacy of the program. An executive summary should be available by the October meeting. Ms. Schmidt expressed concern as to how this program will be funded and if it is the city's responsibility to carry the entire burden. -Waste Reduction Services are currently engaged in hiring a contractor to analyze current services, and to find ways to improve and streamline services. 5) OTHER: a. Ms. Rodgers reported that she intends to run for the Lansing School Board and will seek legal review to make sure there are no conflict of interest issues serving on the Board. b. Ms. Schmidt thanked the Department for the outing at the Lugnuts Stadium. C. Ms. Rodgers discussed the recent letter in the Lansing State Journal that stated, "the city ignores smell." Mr. Ross explained that the letter may have referred to the Hazel River Diversion Basin program. Mr. Antekier mentioned staff members have received a few complaints. Several tactics have been used to try to control the odor. Mr. Gamble added that a new siphon chamber is being constructed in the Kalamazoo Street project. d. The city is working with the Principal Shopping District to keep the Rain Gardens looking attractive and clean. The city is recruiting volunteers for the "Adopt a Garden". Ms. Schmidt stated the Lansing Garden Club expressed an interest to help. e. An awards ceremony will be held to introduce the new city logo. Board members will receive invitations. f. Ms. Schmidt reported that Cooley Law students are parking free in the parking lots next to the Women's History Museum and Scott House. This makes parking very difficult for visitors to the Scott House and the Museum. Public Service Board Page 4 September 13, 2007 g. Board members discussed STP and TIP funding. 1:20 p.m. Mr. Flechter left to attend to other obligations. h. Mr. Baerman asked that Council budget priorities remain on the agenda. It is important that the Board serve as an advocate for the department. The meeting adjourned at 1:35p.m. Respectfully Submitted, j a-�M %4j-kj Faith Rach Secretary to the Board PUB S V CB D\Minutes\09-13-07 ENGINEERING DIVISION STATUS September 5, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation of the City's permitted storm water discharge pipes for evidence of illicit discharge. Work continued. 4 residences and 1 business identified. The business has properly connected its sanitary line. Three of the residences will be separated by the City. For the other residence, the City will video the sanitary and storm sewer, and cut and retop the pavement. The homeowner will perform the separation. The City and Board of Water and Light partnered in the river lowering event. The BWL had to do it to inspect their dam and we asked for a time extension to allow us to conduct the illicit discharge survey on previously covered pipes. This work started 7/30/07 and continues. (updated 9/5/07) • Greater Lansing Regional Committee for Stormwater Management. (Updated 9/5/07). o Executive Committee. Met 8/24/07. Includes all committee updates. ■ PEP committee is reviewing educational articles for inclusion in the newsletter, is looking for ways to track public educational activities. ■ IDEP Committee has convened until Fall. ■ Educational and promotion work continue. ■ Ribbon cutting and public planting of the Michigan Avenue rain gardens was conducted during this period. ■ Ordinance/BMP Committee has distributed the ordinance manual. ■ Finance committee will reconvene to determine new funding options in light of the recent township ruling, and the reduced/eliminated responsibilities of member townships. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. (from Fall 2006). Soil Erosion audit and update: Updated 9/5/07. • Permit fee and plan obtained for Worden street. Homeowner is to remove soil deposited on Parks property. Material sent to DEQ for flood plain permit review. SESC permit is pending. Drainage Issues: Updated 9/5/07 • No new issues. REQUEST FOR PROPOSALS (RFP) Central /Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad— DLZ selected, project kick off May 30, 2007. Preliminary Report received 7/31/2007, reviewed and discussed 8/29/07, City's comments being sent to DLZ . City of Lansing CSO Program Evaluation—2007. Engineer: Johnson — RFP received on 12/7/06, under review and award process. STREET PROJECTS 36313 Michigan Avenue Streetscape— Contractor: Aggregate Industries/Eastlund—Project Engineer: Danke Underground work nears completion in the intersection with Washington. Intersection work is should be — 1 — completed early October. • Rain Gardens on the north side of the 600 block of E. Michigan are completed except for trees. Construction has started ion the south side of the 800 and 900 block of E. Michigan. Completion of the raingardens, except for the plantings, should be completed this fall. • The snow melt system is currently being installed in front of the Lansing Center. 69015 Collins Road Reconstruction— Project Engineer—Parry • Engineering by Fitzgerald-Henne, Final plans are submitted to MDOT • Schedule: bid letting September 28, 2007, construct start spring 2008. 75125 Haag Road Reconstruction—Project Engineer— Parry • Reconstruction between MLK and Miller Road • South end curb is poured and base course HMA down • Includes new sidewalk construction on west side • Assessment roll proposed for new sidewalk and drive approaches. Public Hearing held August 20, waiting for final approval • Capital Consultants (now C2AE) is the Consultant 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Parry • Construction is complete and open for traffic 01086 2006 Crush &Shape—Parry • Construction Complete on original project • Plan to add the construction of Picardy, a gravel street, to the contract. A valid petition for paving was received. 01087 2007 Local Street Rehabilitation (Crush &Shape)—Parry • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent, Westbury. Tenny, Pinewood, Laurie Lane, Vans Court, Kessler. Foster also portions of Moores River Drive and Boston. • Preconstrcution meeting held with L&L construction • Expected to begin September 17, 2007 86065 Edgewood Bus Turn-Around — Parry • Property acquisition is stalled. • An alternate design was submitted to CATA for approval • Federal CMAQ funding has been obligated 15090 Martin Luther King, Jr. Boulevard Reconstruction —Parry • Project limits are from the Grand River to Marquette Street • Engineering services - C2AE Final Plans are in to MDOT for the September 28 bid letting. • Spring 2008 construction 36315 Washington Square, 200 &300 North Blocks—Dykema • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Construction Began Mid-June • Contractor is Abbott Construction • Underground work is nearing completion • Project completion end of November 2 — Northup -Cedar to Washington—Dykema/Parry • Received RFP for Engineering Design Services on August 2, 2007 • Recommendation to be submitted to the Mayor this week • 2008 Construction, STP Project Moores River Drive— Mt. Hope to Francis Park- Dykema • Receiving RFP for Engineering Design Services on August 7, 2007 • Recommendation submitted to the Mayor. • 2008 Construction, STP Project BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge &Marine- Project Engineer: Ahmad • Deck surface drainage problems unresolved. DLZ urged to provide remedial action. • Project accounts finalized, DLZ to reimburse City non participating costs 46126 Beech Street Bridge over the Grand River- Project Engineer—Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. • Final Plans complete and submitted to MDOT. • Project will be in the June 1, 2007 MDOT bid letting. SEWER PROJECTS 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is being closed out. 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Danke The project is complete and is being closed out. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie- Project Engineer: Danke Turnaround at end of Rheamont has been constructed. 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie- Project Engineer: Ahmad The sanitary sewer in Randolph Street including the leads is complete. In the coming two-weeks, contractor will start road construction on Randolph Street;sanitary leads on Gary and Harris streets,water main and storm sewer on Creston Street; and water services on Creston Street.All underground work is scheduled to be completed by September 11, 2007.Tree plantation along Filley, Jackson, Harris, Randolph and Creston streets will be carried out in September in coordination with the City Forester's staff. Paving of St. Therese parking lot is in progress. Final paving in Filley Street, Taylor Street and Turner Street from Randolph Street to Jackson Street including striping is complete. Work on this project is progressing satisfactorily and keeping to schedule. 36309 CSO PH IV SEG 3—023—Contractor: K&R— Project Engineer: Danke Final paving of the local streets will be completed this week. Dumpster Alley paved. Final paving of Michigan, Larch and Pennsylvania to occur in October. 36316 CSO PH IV SEG 4—Downtown—Contractor: K&R— Project Engineer: Malvetis The operation for jacking & boring of sanitary sewer casing in Kalamazoo St. is largely complete with this activity now shifting to Grand Ave. The actual installation of the sanitary sewer mains in Kalamazoo St. is on- going. In addition, the re-construction of the sanitary sewer siphon in the bank of the Grand River has commenced and should continue into early September. Regarding other underground utilities, construction of new watermain and new steam duct lines is largely complete. 27067 CSO PH IV SEG 4—018 SE—Contractor: K&R—Project Engineer: Malvetis Construction of underground utilities in the segment of Oakland Ave. west of Pennsylvania Ave. is complete (road-building activities are underway). The contractor, K&R, will now work to construct underground utilities (sanitary sewer, watermain, etc.) in the segment of Oakland Ave. east of Pennsylvania Ave. In addition, the contractor has largely completed underground utility construction on the segment of Porter St.west of Ballard St. and on Ballard St. and Cast St. south of Grand River Ave. 37076 CSO PH IV SEG 4—020—Contractor: E.T. MacKenzie—Project Engineer: Danke — 3 — Final paving of Pennsylvania as well as paving the north lane of Shiawassee Street will be completed the week of 9-10-07. Reconstruction of the CSX RR crossing on Shiawasee as wellas the final paving of Shiawasee shall be done the week of 9-24-07. Dorrance, Haag Ct and the 900 block of Jerome will be completed this year. 15088 CSO PH IV SEG 4—013 NW—Contractor: Six-S— Project Engineer: Brunner Project limits are roughly bounded by Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Since the residents objected to the assessments for stormwater improvements, City Council turned these down. Sanitary sewer was installed on Carrier from Turner to Felt, and down Felt to Paulson. Stormwater is installed in Turner from Jackson to Carrier. Spot Repairs were completed in Turner and Paulson. Sidewalks, approaches, and two lifts of asphalt were installed on Turner street(the final lift will be installed in spring). Paving in the turn-around area of Terminal is complete. [Last Updated: 9/5/2007]. 16079 CSO PH IV SEG 5—013 NE— Design —Project Engineer: Bill Brunner CSO separation to be designed in 2007 for 2008-9 construction. The second draft of the plans was just completed. Final review of the plans scheduled for September. CSO 013 NW is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Design walk through was held on June 29. . [Last Updated: 9/5/2007]. 26072 CSO PH IV SEG 5—018 SW—Design— Project Engineer: Alec Malvetis CSO separation to be designed in 2007 for 2008-9 construction. Final review of the plans scheduled for September. . CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden 37078 CSO PH IV SEG 5—045— Design—Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. Final review of the plans scheduled for September. CSO 045 is roughly Saginaw between Larch and Pennsylvania. 36317 CSO PH IV SEG 5—2008 Downtown Projects—Design — Project Engineer: Alec Malvetis CSO separation to be designed in 2007 for 2008 construction. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Final review of the plans scheduled for September. 55054 CSO PH IV SEG 5—034 A— Design—Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Final review of the plans scheduled for September. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. - Project Engineer: Ahmad Project complete, accounts finalized. 00075 2007 Miscellaneous Sewer Projects -Contractor: TBD ------------------------ Project Engineer: Ahmad Bids received on 8/2/2007 canceled and project was re-bid, new bids received on 8/30/2007, bid tabulation and contract award recommendation in progress. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the Junction Chamber(Structure. #81) after installation needs internal modifications. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01093 2007 Manhole Insert Program—Project Engineer: Danke Report has been accepted. Manhole data base installed. — 4 — ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation - Consultant CDM - Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Comments received from MDEQ 3/12/2007 were responded by letter report dated May 23, 2007. Second round of groundwater sampling started in last week of May 2007. 17043 Paulson Landfill Groundwater Monitoring - Consultant DLZ- Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger. Comments from Granger were incorporated. Draft 2 is in review. [Last Updated 9/5/07]. 46118 O&M Complex RAP - Consultant DLZ- Project Engineer: Brunner. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). 66050 Fire Station#9- Environmental Investigations/Site closure- Consultant DLZ- Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Work continues. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). 46093 Diamond Reo RAP - Consultant DLZ- Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). Central Garage- Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). Baseball Stadium - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. These sites were discussed in the February meeting. Work continues Review meeting conducted with NTH. Project kickoff is pending. NTH contract is preparing a request for budget augmentation to allow for completion of the work. (last updated 9/5/07). — 5 — SIDEWALK PROJECTS 01090 2007 Sidewalk Repair A- Project Manager: Brian Love Public Hearing held on August 27 Apparent low bidder is H&C Earthworks Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. Also the south side of Ionia St. between MILK Jr. Blvd .and Pine St. Council approval expected September 6, 2007, construction to start September 24. 01091 2007 Sidewalk Repair B - Project Manager: Brian Love Public Hearing held on August 20 Apparent low bidder is Audia Concrete Council approval expected September 6, Construction to begin on September 12. (3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01092 2007 New Sidewalk- Project Manager: Brian Love PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements- Project Engineer: Danke Site demolition nearing completion. Sidewalk to be constructed in 2007 or 2008. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425) 513001 College Fields (Old Governor's Collection) - Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, site plans were reviewed in 12/2006 and comments sent. Building/sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. 613001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie- Project Engineer: Ahmad • Pump Station and force main 100% complete. Certificate of substantial completion issued. Project accounts under finalization. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair: Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising.The new televising reports are awaited. Lowes: Working on easements. Speedway Gas Station Rebuild—Brunner. Speedway to move 18" sanitary sewer to allow demolition of the current gas station and former Sugar Bowl Restaurant. A new Speedway will be rebuilt in a new location on site. Act 451 permit submitted to MDEQ on 9/5/07. Letter of intent to be submitted by end of the week. (updated 9/5/07.) 6 - 37075 East Village- Boys Training site: Working with developer on road and sewer acceptance. 28050 US 127 Noise Wall —Project Manager—MDOT MDOT contract is proceeding with construction. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. • Work is 100% complete, accounts finalized, sewer easements complete, sidewalk easement pending. P:\Monthly Progress\9-5-2007.DOC — 7 — Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services August 2007 pp s ii,,ff99��$$ OPERATIONS AND MAINTENANCE Overlaid: Clippert; Michigan to Kalamazoo St. Joe; MLK to Clare Pennsylvania; Hazel to R/R bridge Faith Circle Loder Circle Central Circle Trinity Circle Mc Court; Northrup to deadend Village; Sunrose to end Sunrose; Village to Bluebell Kurt; Nothrup to Village Redner; Cedar to McCourt Sawyer; Copper to Rosedale Coulson Ct; Miller to south end Utility Cuts: Filled 8276in June and16357in July sq. ft. of new cuts for BWL and CE, 1146 sq. ft. sewer cuts, 2301 in June 879sq. ft. of low cuts Sidewalk Repair: Replaced 1789 in June 1532 sq. ft. of sidewalks for BWL. Crack Sealed: Skin Patched: Viking Victor to Fauna: Bedford; Victor toLewton Cooley; Bedford to end Pothole: Currently going through local routes and complaints Sidewalk Grinding: Has been completed for now. Surface Section • Performed the Misc. trash pickup route every Monday and Thursday along with picking up the recycling from City Hall every Wednesday. • Swept the north end locals, the Major Streets and almost through the south end again in August. Year to date, Major Streets and CBD eight times, Trunklines three times and almost through with the forth pass on locals. • Cleaned all the Cities Attenuators and repaired the Attenuator on South Pennsylvania at Potters Park. • As of 9-05-07 we have received 1173 Grass and Weed Violations from Code Compliance. We have completed 1153 of these complaints so far. • Worked at cleaning up and cutting back the foliage in the Alleys between High St. and NewYork Ave. • We set out and picked up 221 barricades for ten different events at a cost of roughly $1505.59for the month of August. These events include parades,block parties, car shows, races and any type of special event that may take place in Lansing. Sewer Section Sewer Cleaning Activities: • Two Jet/Vac and one jet truck combined for 120,6101.f. of sanitary main cleaned. • 404 catch basin structures cleaned by removing solids. Utilizing one dipper truck for eighteen working days. • Removed debris from 26 sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed three catch basins and patched fifteen. • Reconstructed five manholes.. • Spot repaired a total of 361f of storm sewer in four locations • Spot repaired a total of 141f of sanitary main in two locations... • Inspection Activities: • A total 3275 l.f. of sanitary main was televised. This televising is used to identify problems within the system. • Two Inspectors responded to 241 sewer related calls, completed 59 Miss Dig Stakeouts and inspected 42 sewer repairs made by private contractors. Waste Reduction Services • Common Ground—WRS staff coordinated the effort of Cub Scouts and Boy Scouts from St Gerard's to recycle plastic bottles at Common Ground. Staff also worked with LPFA and Parks Dept. staff to coordinate other recycling and t trash collection efforts. Over 1500 people signed the Go Green, Go Lansing pledge. 40 cubic yards of nonreturnable plastic bottles were collected and recycled, another 240 yards of returnable bottles were recovered and 60 yards of corrugated cardboard were recycled. About 420 yards of trash was disposed of during the event. A diversion rate of about 45% was achieved during the festival. • Fenner Nature Center Recycling Day Camp—Conducted paper making activity and trash sorting activity, following by curbside recycling truck demonstration. • Filmed portions of promotional video, including: Sorting and setting out recyclables; blue billy trash carts, Fenner Day camp, Woodcreek School worm bin, Principal Shopping District/WRAP, etc. • Began distribution of promotional signs • Lori appointed Chair of the Michigan Recycling Coalition's Technical Assistance Committee and Editor in Chief of the MRC's quarterly newsletter. • Continued involvement with the Tri-County Waste Reduction Awards programs. The Fall Workshop is scheduled for November lst at the Delta Township Community Center. Dr. Kathryn Savoie, Director of Environmental Programming for the Arab Community Center for Economic and Social Services and personally trained by Al Gore, will conduct a presentation on Climate Change. • Regional Recycling Coordinators Committee continued to plan special recycling events: Book/Boxboard: September 151h; EWaste: September 29th • WRS staff is involved in the planning of a special document shredding event to be held at Friedland Industries. The final date has not been announced yet. WRS is working cooperatively with the Principal Shopping District and the Old Town Association. • 1188 cubic yards of yardwaste was collected in July and 208 tons of recycling was collected in June. There are currently 4978 Blue Billy Trash Cart customers. P N S 1 FINANCE DEPARTMENT 124 W.Michigan Ave.,8th Floor ti C Lansing,Michigan 48933 (517)483-4500 IC HIGG Virg Bernero,Mayor PUBLIC MEETING NOTICE - REVISED Following is the REVISED schedule of meeting dates of calendar year 2007 for the Defined Contribution Money Pension Plan: January 4, 2007 March 1,2007 May 3,2007 July 5, 2007 October 4,2007(new date) December 6,2007 (new date) These meetings are regularly held in the Finance Conference Room on the 8"'Floor of City Hall at 9:00 a.m. "Equal Opportunity Employer" LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT AUGUST 2007 OPERATIONS X Throughout the month. Operating the BFP and Biosolids at the same time. X Held Operations Supervisors meeting to discuss new staff work structure and address other issues. X VFD PEW pump running well now. Company rep installed packing to replace the mechanical seal, removed pitted spool piece, and put in a shorter shaft to reduce vibration. X Synagro in to haul biosolids to agricultural land. Cleaned out three tanks. Will be back in the fall to haul more. X Phosphorus concentration is up in the south secondary effluent and the final effluent. Increased the ferric chloride feed, and are supernating the biosolids storage tanks. X Sodium Hypochlorite line to screen building developed a leak just outside the basement of the east chlorine building — south side. O&M came in to dig up. The pipes are encased with concrete. Will abandon current line, core hole, and re-plumb. MAINTENANCE X New SOP to call out maintenance supervisors on pump station problems. X Rebuilt# 26 RAS pump in south secondary. X Mechanical Contract in mayor's office for review and signature. X Gathering information on materials and equipment in plant to sell and scrap. X Roofing work for two roofs in plant and two pump stations will begin in mid-September. X Maintenance crew continues working on primary clarifiers replacing steel sprockets and chain with composite materials to prevent corrosion and seizing. X Completing work requests and preventative maintenance throughout the month. X Replaced the check valve on #2 chopper pump in Scum Bldg. 5. X Relocated the oils and lubricants storage from near the maintenance crib to the north plant east blower building. The interior south quarter of the building has been fenced off to secure the drums of lubricants. The floor has been painted safety yellow. X Old Humane Society grounds cleanup. Dirt mounds and other debris removed with the help of O&M crews. X Rebuilt the motor on #1 sludge mixer in dewatering. ADMINISTRATION X Completed and mailed the EPA required analysis for the DMR QA-27 program. X MDEQ representative came to perform a Pretreatment Compliance Inspection of the IPP Program. X Duperon bar screen purchase approved by Mayor's office. Final design of bar screen building construction project completed by Tetra Tech. X Jerry Harte of MWEA conducted the "Basic People Skills" seminar for Department personnel. X SOP. Any contact with press must be approved by Department Director. X IPP and MDEQ reps meeting to investigate Louis/Padnos metal scrap yard stormwater issues. X Working on revisions to the Sewer Use Ordinance (SUO) for IPP Program. X Completed new sewer rate letters for mailing to the public. X Discussions regarding Mutual Aid Agreements and inviting townships within the jurisdiction to meet. C-711 REGULAR MEETING 'P OF THE -=� JR BOARD OF PUBLIC SERVICE AUGUST 9, 2007 PRESENT: Paul Baerman,Ron Bloomberg, Dale Copedge, Matt Flechter, Shirley Rodgers, and Alfreda Schmidt ABSENT: None STAFF: Rob Antekier and Brian Ross VISITORS: None 1) CALL TO ORDER: Chair Bloomberg called the meeting to order at 11:50 a.m., at the Public Service Department Wastewater Treatment Plant. In the absence of a quorum, members concurred to conduct a Meeting of the Whole. Mr. Bloomberg asked that there be a suspension of the rules to address agenda items out of order. All members agreed. 2) REPORT OF OFFICERS: May 2007 a. Engineering Section: Mr.Bloomberg referred to the Engineering Status Report included in the Board packet stating he had nothing to add. Mr. Ross reported the following information: -The Wastewater Treatment Plant stopped a purge and dump. The goal is to close Diamond Reo to prevent costs from the general fund. Mr. Ross briefly described the process. The lab is tested for precision and accuracy. Valves are closed,pollutants measured and checked to make sure the lab is providing precise and accurate results. An agency sends the samples and the lab treats them as if they are a regular sample. 11:55 Ms. Rodgers arrived, (Quorum Present) -Mr. Ross recently attended a Michigan Public Service Institute Conference in Mt. Pleasant. Mr. Ross expressed that the conference is very intense and helps to monitor and motivate those in supervisory roles who have direct contact with the public. There are different stages levels and other staff are at varying levels in the training. -Ms. Schmidt referred to the Environmental Projects section of the Engineering Report and asked why Crego Park would be included in sites that MDEQ has suggested could be easily closed. Mr. Ross will look into it and report at the next meeting. Public Service Board Page 2 August 9, 2007 b. Solid Waste Section/Waste Reduction Services: .Ms. Schmidt referred to the Solid Waste Section/Waste Reductions Services Report and had nothing to add. Ms.Rodgers asked that the report be provided in advance. Mr. Ross reported that Mr. House is on military leave serving in Iraq. c. Wastewater Section .Mr. Flechter referred to the Wastewater Division Report and had nothing to add. 3) APPROVAL OF THE MINUTES: July 12,2007 Mr. Bloomberg noted two changes. On page 2, second paragraph, "flags" should be changed to "slabs". Under the Action Items: Election of Officers—Need to add, "Mr.Flechter was assigned to serve as Wastewater Division Officer". Mr. Baerman moved,Ms.Rodgers seconded, MOTION CARRIED UNANIMOUSLY,to approve minutes submitted for July 12, 2007,with the referenced changes. 12:15 Mr. Copedge arrived 4) DIRECTOR'S REPORT Mr. Gamble was unable to attend the meeting due to other obligations. In his absence, Mr. Ross covered the Director's Report. -Pictures of the rain gardens were passed among board members. A rain garden planting ceremony will be held at 10:30 a.m., August 15, 2007. Board members are invited to attend. -Mr. Ross distributed a draft copy of a letter to be circulated among potential "adopt a garden"participants. Mr. Ross requested that Mr. Bloomberg, as the Board representative, to be among the signatories on the letter. A discussion ensued. Ms. Rodgers expressed concern with the "adopt" section of letter and the issue of liability. Ms. Rodgers asked that the issue of liability be discussed with the City Attorney. Mr. Antekier noted that a volunteer maintains the 1-496 corridor on Cedar Street. This system is similar to what is proposed for the Adopt-a-Garden program. Maintenance of the corridor is shared with MDOT. The volunteer program is managed by the city. Mr. Flechter noted that the purpose of the letter is to solicit interest. Mr. Copedege explained that there is a need to educate the public so that there is an understanding of the functionality of the gardens and why they look as they do. Ms. Schmidt mentioned it is important that no businesses are excluded from the mailing. Public Service Board Page 3 August 9, 2007 Mr. Flechter asked the administration to address the issue of liability or leave out the "adopt"portion. Ms. Rodgers added that she does not want to hold up the letter but the liability issue should be addressed and the city protected. Board members agreed to have Mr. Bloomberg sign the letter if concerns are addressed. -The Malcolm Pirnie report is still under review. •A new city logo has been selected and a copy of the image was passed among the Board. -Mr. Ross passed around several pictures of the siphoning operation during the Grand River clean up. • Outfalls conditions within the city are currently being documented. Mr. Ross passed around several pictures collected during IDEP outfall investigations. -Mr. Ross referred to Mr. Gamble's letter in which he presents a suggested FY 09 budget process for the Board. Mr. Ross presented an overview of the Wastewater Treatment budget process. Expenditures are reviewed within every account number. Requests look at each individual debt service. Personnel costs are also reviewed by line item. Mr. Ross presented a graphic example of a CIP request. Mr. Ross explained many of the programs in the Wastewater Division are funded by grants. A rate model run reviews expenditures and revenue. Budgets will be completed in December. Ms. Rodgers asked how the Wastewater Division determines priorities, will these priorities be presented to the Board, and how does the Board communicate their list of priorities to City Council? Mr. Bloomberg added that the Board will need a hard copy of City Council priorities for the next meeting. Mr. Flechter expressed gratitude to the Director in his efforts to include the Board in the budget process. •STP Project Proposals—The Board placed STP Project Proposals under pending. 5) COMMUNICATIONS: a. Letter from Stanley C. Fedewa Dated July 20, 2007 was received and placed on file. The meeting adjourned at 1:05p.m. Respectfully Submitted, Mr. Rose mentioned that in a recent MDOT informational meeting,MDOT announced there is on-going litigation niin^Oakland County regarding the American Disabilities Act Faith Rach Secretary to the Board PUBSV CBD\Minutes\08-09-07 IN � . 1, _ _ ENGINEERING DIVISION STATUS August 3, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation if the City's permitted storm water discharge pipes for evidence of illicit discharge. Work continued. 5 residences and 1 business identified. Enforcement to begin. • Greater Lansing Regional Committee for Storm water Management. o Executive Committee. Met 2/23/07. Includes all committee updates. • PEP committee held a meeting on 2/23/07 in which ETC Institute reviewed for the committee the findings of the Water Quality Survey Findings Report. Copies were distributed to the committee and it will be posted on the GLRC website. ■ IDEP Committee updated the IDEP ordinances for inclusion in the recommended ordinance manual being developed by the Ordinance/BMP Committee. They will be provided with a coversheet prepared by the committee. Pet waste signs are developed and in pricing. Barry and Eaton County Health Commissions will attend the GLRC IDEP committee and are interested in developing point-of-purchase policy for septic system inspection. A free program called TWIST used for tracking wastewater and septic systems was distributed for committee members for review. ■ Educational and promotion work continue. ■ Children's Water Festival is coming up May 10. Volunteer's presenters needed. • Ordinance/BMP Committee is reviewing and adapting a BMP manual from a California agency. Work on the ordinance manual continues. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. (from Fall 2006). Soil Erosion audit and update: Updated ordinance has been approved by City Council and published. • 2511 MILK submitted an SESC plan for work previously completed. Site closed. • Violation notice written for 2721 N. Grand River Ave. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed and drawings submitted. Coordination w/ DEQ continues to decide is area can be issued a permit (flood plain issue). • Violation notice written for 2016 Worden Street. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed. • 700 E. Oakland Avenue to be closed due to inactivity. REQUEST FOR PROPOSALS (RFP) Central/ Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad— DLZ selected, project kick off May 30, 2007. Preliminary Report received 7/31/2007. City of Lansing CSO Program Evaluation —2007. Engineer: Johnson — RFP received on 12/7/06, under review and award process. STREET PROJECTS - 1 - 36313 Michigan Avenue Streetscape—Contractor: Aggregate IndustrieslEastlund — Project Engineer: Danke Underground work is complete between Capitol and Grand, except at the intersection with Washington. Intersection wwork is scheduled to start 8-13-07. • Construction of the rain gardens on the north side of Michigan between Pennsylvania and Larch is nearing completion. Plantings should start being installed on 8-13-07. Construction will start on the south side of Michigan the week of 8-13-07. • A snow melt system will be installed in front of the Lansing Center. Consruction resumes in front of the Lansing Center 8-13-07. 69015 Collins Road Reconstruction —Project Engineer— Dykema/Parry • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Engineering by Fitzgerald-Henne, Final plans are submitted to MDOT • Schedule: bid Fall 2007, construct start spring 2008. 75125 Haag Road Reconstruction —Project Engineer— DykemalParry • Reconstruction between MLK and Miller Road Construction began July 9—Completion anticipated for the end of September • Includes new sidewalk construction on west side Assessment roll proposed for new sidewalk and drive approaches • Capital Consultants (now C2AE) is the Consultant 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Dykema/Parry • Construction is nearly complete. • Open for traffic by mid-August 01086 2006 Crush & Shape—Parry • Construction Complete on original project • Plan to add the construction of Picardy, a gravel street, to the contract. A valid petition for paving was received. Picardy is currently in design. 01087 2007 Local Street Rehabilitation (Crush & Shape)— Parry • Design was done in-house • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent, Westbury. Tenny, Pinewood, Laurie Lane, Vans Court, Kessler. Foster also portions of Moores River Drive and Boston. • Bid opening July 26—L&L Construction was the successful bidder. • Expected to begin after Labor Day 86065 Edgewood Bus Turn-Around—Parry • C2AE has completed the design. Final plans ready to submit • Project has been determined eligible for CMAQ funding, Tri-County TIP has been amended to include CMAQ projects. • Property acquisition is in negotiation Martin Luther King, Jr. Boulevard Reconstruction — Dykema/Parry • Engineering services awarded to C2AE Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Final Plans are in to MDOT for the September 28 bid letting. — 2 — 36315 Washington Square, 200 & 300 North Blocks— Dykema • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Enhancement funding received-$266,800 • Construction Began Mid-June Northup -Cedar to Washington—Dykema/Parry • Received RFP for Engineering Design Services on August 2, 2007 • 2008 Construction, STP Project Moores River Drive—Mt. Hope to Francis Park - Dykema • Receiving RFP for Engineering Design Services on August 7, 2007 • 2008 Construction, STP Project BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge & Marine - Project Engineer: Ahmad • Deck surface drainage problems unresolved. DLZ urged to provide remedial action. • Project accounts finalized, DLZ to reimburse City non participating costs 46126 Beech Street Bridge over the Grand River- Project Engineer— Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. • Final Plans complete and submitted to MDOT. • Project will be in the June 1, 2007 MDOT bid letting. SEWER PROJECTS 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie— Project Engineer: Danke Project is being closed out. 17043 CSO PH IV SEG 2—018N A— Contractor: Dunigan Brothers - Project Engineer: Danke Construction complete. 17044 CSO PH IV SEG 2—018N B— Contractor: E.T. MacKenzie - Project Engineer: Danke Turnaround at end of Rheamont is being constructed. 16077 CSO PH IV SEG 3—013 West— Contractor: E.T. MacKenzie - Project Engineer: Ahmad The sanitary sewer in Harris Street from Creston Street to Gary Street, and sanitary lead connection for 109 Randolph Street, has been completed. Also, connection to separated sewer for St. Therese is complete. Water main in: a) Randolph Street to the west; b) in Creston Street across Randolph Street; and c) in Jackson Street across Creston Street,has been completed. In Jackson Street, base paving is complete except for the intersection at Creston Street. Also, final paving in Filley Street and Taylor Street is complete. Work on this project is progressing satisfactorily and keeping to schedule. 36309 CSO PH IV SEG 3— 023— Contractor: K&R—Project Engineer: Danke Concrete dumpster pad to be placed in Dumpster Alley with the asphalt pavement to be placed shortly. Work in Pennsylvania complete except for final paving. All local streets south and north of Michigan paved. Underground construction complete on Larch with paving to occur in mid-August. Construction on Michigan at the CSX crossing is complete with the road reopen to traffic. 36316 CSO PH IV SEG 4—Downtown —Contractor: K&R—Project Engineer: Malvetis The operation for jacking & boring of sanitary sewer casing in Kalamazoo St. is largely complete with this activity now shifting to Grand Ave. The actual installation of the sanitary sewer mains in Kalamazoo St. is on- going. In addition, the re-construction of the sanitary sewer siphon in the bank of the Grand River has commenced and should continue into early September. Regarding other underground utilities, construction of new watermain and new steam duct lines is largely complete. 27067 CSO PH IV SEG 4—018 SE—Contractor: K&R— Project Engineer: Malvetis Construction of underground utilities in the segment of Oakland Ave. west of Pennsylvania Ave. is complete — 3 — (road-building activities are underway). The contractor, K&R, will now work to construct underground utilities (sanitary sewer, watermain, etc.) in the segment of Oakland Ave. east of Pennsylvania Ave. In addition, the contractor has largely completed underground utility construction on the segment of Porter St. west of Ballard St, and on Ballard St. and Cast St. south of Grand River Ave. 37076 CSO PH IV SEG 4—020—Contractor: E.T. MacKenzie— Project Engineer: Danke Construction on south side of Shiawassee completed with two-way traffic reestablished. Construction completed on west side of Pennsylvania with traffic now shifted to the west side. Pole relocation on Haag Ct. Sewer work on Dorrance ongoing. 15088 CSO PH IV SEG 4—013 NW—Contractor: Six-S—Project Engineer: Brunner Bid opened on 1/25/07, contract award in process, expected start of construction 4/2007, project limits are roughly bounded by Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Drainage improvements are proposed through the Public Improvement/assessment process to alleviate storm water drainage issues in the area. Public Hearing for assessment scheduled for Monday, March 12, 2007 in the City Council weekly meeting. 16079 CSO PH IV SEG 5—013 NE— Design — Project Engineer: Bill Brunner CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 013 NW is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Design walk through scheduled for week of June 11. 26072 CSO PH IV SEG 5—018 SW—Design — Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden. Design walk through scheduled for week of June 11. 37078 CSO PH IV SEG 5—045— Design — Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. Plan review scheduled for early August. CSO 045 is roughly Saginaw between Larch and Pennsylvania. 36317 CSO PH IV SEG 5—2008 Downtown Projects—Design— Project Engineer: TBD CSO separation to be designed in 2007 for 2008 construction. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Plan review scheduled for early August. 55054 CSO PH IV SEG 5—034 A— Design — Project Engineer: Danke CSO separation to be designed in 2007 for 2008-9 construction. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Plan review scheduled for early August. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. -Project Engineer: Ahmad Project completed, accounts finalized. 00075 2007 Miscellaneous Sewer Projects -Contractor: TBD ------------------------Project Engineer: Ahmad Bids received on 8/2/2007. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the Junction Chamber(Structure. #81) after installation needs internal modifications. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. 01093 2007 Manhole Insert Program—Project Engineer: Danke Report is being reviewed by O&M. 47066 Potter Park Ill Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke — 4 — Report reviewed and is being reviewed. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation - Consultant CDM - Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07, Comments received from MDEQ 3/12/2007 were responded by letter report dated May 23, 2007. Second round of groundwater sampling and analysis is complete, CDM working on draft report, expected delivery last week of August 2007. 17043 Paulson Landfill Groundwater Monitoring - Consultant DLZ - Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger. 46118 0&M Complex RAP-Consultant DLZ- Project Engineer: Brunner. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. 66050 Fire Station#9- Environmental Investigations/Site closure- Consultant DLZ - Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Work continues. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. 46093 Diamond Reo RAP -Consultant DLZ-Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering & WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Central Garage - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Baseball Stadium - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. These sites were discussed in the February meeting. Work continues. SIDEWALK PROJECTS 01090 2007 Sidewalk Repair A - Project Manager: Brian Love PI 1/11 sent to Committee at March 5th Council meeting Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St. Project to be advertised in May, projected constructed start mid-August — 5 — 01091 2007 Sidewalk Repair B - Project Manager: Brian Love PI 1/11 resolution passed 2/19/07 Project to be advertised in May, projected constructed start mid-August (3) Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01091 2007 New Sidewalk -Project Manager: Brian Love PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in 2007 when site demolition is complete. Working with MDOT on ROW issues. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425) 513001 College Fields (Old Governor's Collection) -Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, site plans were reviewed in 12/2006 and comments sent. Building /sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. 66001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie -Project Engineer: Ahmad • Pump Station and force main 100% complete. Certificate of substantial completion issued. Project accounts under finalization. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising. The new televising reports are awaited. Lowes: Working on easements. 37075 East Village -Boys Training site: Working with developer on road and sewer acceptance. 28050 US 127 Noise Wall—Project Manager—Jane Dykema • Project estimate is $5,000,000 with the City Share estimated at$500,000. Project was bid September MDOT letting. • Contractor has been removing trees • MDOT informed us construction to start week of April 16 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer— Ahmad. Work is 100%complete, accounts finalized, sewer easements complete, sidewalk easement pending. P:\Monthly Progress\8-3-2007.DOC — 6 — Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services July 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Utility Cuts: Filled 9535 sq. ft. of new cuts for BWL and CE, 3415 sq. ft. sewer cuts, 1609 sq. ft. of contractor cuts and repaired 8912 sq. ft. of utility cuts that were done through out the winter. Sidewalk Repair: Replaced 2952 sq. ft. of sidewalks for BWL. Crack Sealed: When weather and crew size allows. Currently working on Jolly from Pleasant Grove to MKL. Skin Patched: Trapper Cove, Radford, Hartford, Barclay. Pothole: Are currently working on Majors and Local streets daily used 40 ton of hot asphalt filling potholes and blow ups. Sidewalk Grinding: Has been completed for now. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance, pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Participated in many snow related activities, such as salting in Quadrants, salting in 9 routes, Hills and Stops and one full plow. • Went through all of our gravel streets twice and filled any holes that we found. • The warm weather that arrived in the second half of the month brought back the pot holes, so we began the process of looking for and filling them . • We spent some time reorganizing and cleaning some of our storage areas. • Because of all the salting we do this time of year, we need to spend a lot time cleaning and checking our truck fleet. Sewer Section Sewer Cleaning Activities: • Two JetNac and one jet truck combined for 106,826 l.f. of sanitary main cleaned. • 237 catch basin structures cleaned by removing solids. Utilizing one dipper truck for twelve working days. • Removed debris from 28 sanitary manholes with vac truck. • Cleaned 162 if of storm sewer. • Heavy cleaned 300 if of sanitary with cable machines. Sewer Construction Activities: • Reconstructed two catch basins and patched fifteen. • Reconstructed headwall on storm culvert at Biggie Munn park. • Spot repaired 181f of crosslot sanitary sewer on Tecumseh river dr.. Forestry . dept. remove large willow tree which was growing over sewer ... • Installed one new service tap to sanitary sewer system and one tap to storm system. • Hauled 31 loads of sweeper debris to landfill. Sewer Inspection Activities: • A total 666711 of sanitary main was televised. This televising is used to identify problems within the system. • Two Inspectors responded to 247 sewer related calls, completed 63 Miss Dig Stakeouts and inspected 27 sewer repairs made by private contractors. Waste Reduction Services ■ Presentation made at school wide recycling program kick-off at Mid-Michigan Leadership Academy. ■ Making recycled paper activity conducted with K-5 students at St. Therese school. ■ WRS staff attended Michigan Recycling Coalition conference. ■ Received two "Recycler of the Year" awards for most outstanding composting program, for the food waste composting program in the Lansing School District and for outstanding special event, for recycling at the Common Ground music festival. ■ Lori elected to Board of Directors. ■ Marketing and Promotional goals established, and include: -Print advertising -Direct mail promotional post card -Promotional signs (Transfer station, drop-off center and posters to be hung in City Hall, City Market and other locations throughout Lansing -Truck signs -Production of video to be shown on City TV ■ Presentation made at Woodcreek School to highlight their solar powered worm bin project. ■ Received and have under review report from Spartan Consulting regarding marketing of our Blue Billy Trash Carts, Blue City Trash Bags, and recycling services. ■ Performed interviews and inspections for Exemptions for use of rigid containers for yardwaste collection—to date there are 15 households with the Exemption. ■ Staff attended the Urban Recycling Forum sponsored by the MDEQ and the USEPA. ■ Provided a Master Composter Class at Fenner Nature Center in cooperation with Ingham County MSU Extension. ■ Collected 2200 cubic yards of yardwaste. WRS Education & Outreach July 2007 • Common Ground — WRS staff coordinated the effort of Cub Scouts and Boy Scouts from St Gerard's to recycle plastic bottles at Common Ground. Staff also worked with LPFA and Parks Dept. staff to coordinate other recycling and t trash collection efforts. Over 1500 people signed the Go Green, Go Lansing pledge. 40 cubic yards of nonreturnable plastic bottles were collected and recycled, another 240 yards of returnable bottles were recovered and 60 yards of corrugated cardboard were recycled. About 420 yards of trash was disposed of during the event. A diversion rate of about 45% was achieved during the festival. • Fenner Nature Center Recycling Day Camp — Conducted paper making activity and trash sorting activity, following by curbside recycling truck demonstration. • Filmed portions of promotional video, including: Sorting and setting out recyclables; blue billy trash carts, Fenner Day camp, Woodcreek School worm bin, Principal Shopping District/WRAP, etc. • Began distribution of promotional signs • Lori appointed Chair of the Michigan Recycling Coalition's Technical Assistance Committee and Editor in Chief of the MRC's quarterly newsletter. • Continued involvement with the Tri-County Waste Reduction Awards programs. The Fall Workshop is scheduled for November 1 St at the Delta Township Community Center. Dr. Kathryn Savoie, Director of Environmental Programming for the Arab Community Center for Economic and Social Services and personally trained by Al Gore, will conduct a presentation on Climate Change. • Regional Recycling Coordinators Committee continued to plan special recycling events: Book/Boxboard: September 15tn. EWaste: September 29tn WRS staff is involved in the planning of a special document shredding event to be held at Friedland Industries. The final date has not been announced yet. WRS is working cooperatively with the Principal Shopping District and the Old Town Association. • 1188 cubic yards of yardwaste was collected in July and 208 tons of recycling was collected in June. There are currently 4978 Blue Billy Trash Cart customers. V LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT JULY 2007 OPERATIONS • On July 9 began operations work structure with one operator per shift as agreed to with UAW. • Individual communication devices ordered for operations staff. Phones and radios. • Final effluent phosphorus concentration is above 1.0 ppm. Feeding Ferric Chloride to headworks flow stream. • Elevator problems in dewatering. Need to have controls upgraded. MAINTENANCE • Maintenance crew continues working on primary clarifiers replacing steel sprockets and chain with composite materials to prevent corrosion and seizing. • Completing work requests and preventative maintenance throughout the month. • #1 and #2 final settling tanks taken out of service to replace the hardware for the collection mechanisms. • #23 South Basin pump rebuilt. • #2 VFD at Lansing Avenue Pump Station failed. Electrical problem. • Working on roof specifications and long range plans for all roofs within the division. • #1 mixer at dewatering motor failure. Removed for repair. • Desire to rid of unwanted, unnecessary and obsolete inventory and materials around the plant. Will scrap some and sell some. • Replaced the check valve on #2 chopper pump in scum building #5. • Cleaned sand and gravel out of Regulator #20. • Began to transport all parts and equipment from the Pump Station Building to the Plant site. ADMINISTRATION • Lab working on EPA required analysis for the DMR QA-27 program. • Bar Screens and Channel Grinder (for Harton PS) have been approved for purchase. • Throughout month. Communications and PLC problems at Tecumseh River Pump Station. Staff working to correct problem. • Tertiary Building project awarded to Malcolm Pirnie. Kick-off meeting on July 31. • Staff attends the Michigan Public Service Institute in Mt. Pleasant, MI. / City of Lansing - Public Service Dept. } t I Administration and Engineering Memorandum 7 Virg Bernero,Mayor TO: Board Chair Ron Bloomberg, and Members of the Board of Public Service FROM: Chad A. Gamble, Director of Pu RE: FY 09 Budget Process DATE: August 9, 2007 As requested, attached is an outline of budget priorities and suggested schedule for the Board of Public Service FY 09 budget process. It is my hope that the Board will become involved in guiding the Department with your suggestions and priorities before we begin to develop the Public Service Department budget proposal. We are all charged with working within the priorities framework established by the Mayor and City Council. This process can be challenging and we are grateful for your assistance to develop a proposal that is representative of both the Public Service Department and Board of Public Service. A few budget priority examples include the following: • New programs the PSD should undertake • Project priorities we should have • Grant opportunities for us to consider • Technology we should invest in • Capitol Improvement recommendations • Fee modification suggestions • Staffing suggestions We are proposing the following schedule in order to develop a list of priorities and recommendations by the October Board meeting. August Meeting: Presentation by WWTP and their general budget process/CIP's/and suggested priorities (Materials will be distributed) September Meeting: Presentation by Engineering/Administration and Operations and Maintenance to provide their general budget process/CIP's/and suggested priorities October Meeting: Board and Department discussion and suggested action on developing the Public Service Department FY 09 Budget Priorities Board of Public Service Page 2 Budget Priorities August 8, 2007 Budget Workshops: We would like to include Board members in workshops where divisional budget information is discussed leading to divisional budget proposals. (Dates to be determined) I am thrilled the Board has expressed a desire to participate in the budget development process and am grateful for your persistence. This will be a great opportunity to gain budgetary direction from the Board of Public Service. Please let me know if you have any questions or suggestions regarding this process. cc: Dean Johnson Brian Ross Vic Rose PAStaf7\Rach\PUBSVC\FY 09 Budget Prep Memo 8-9-07 1 •Page 2 STANLEY C. & M. H. FEDEV/ A 3129 N. Cambridge Rd. Lansing, Michigan 48911 USA July 20, 2007 Mr. Matt Flecther, Chair Lansing Board of Public Service 422 N. Magnolia Lansing, MI 48912 Dear Chairman Flecther: This letter is to inform you that my original intention to accept the PSB's invitation to apply for membership has been sidelined by recent developments. I have just committed to an unforeseen, lengthy and time-consuming writing project which prevents my devoting sufficient time and energy to the PSB. Therefore, I must decline the invitation to serve. city as a whole. I wish you and all the board members and staff good fortune in your en The PSB's business is obviously very important to the Public Service Department, as well to the deavors. S1nCere l yours, CStanley Fedewa cc: Chad Gamble Alfreda Schmidt Paul Baerman JUL.23'0a 12:54 /N PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor September 5, 2007 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board meeting held July 12, 2007. Please place these minutes of file. Respectfully submitted, Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE ' JULY 129 2007 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Shirley Rodgers t�' r;" cn and Alfreda Schmidt '=? o= ABSENT: Matt Flechter STAFF: Chad Gamble, Dean Johnson, Victor Rose, and Brian Ross VISITORS: None 1) CALL TO ORDER: Vice Chair Bloomberg called the meeting to order at 11:55 a.m., at the Public Service Department Wastewater Treatment Plant. In the absence of a quorum, members concurred to conduct a Meeting of the Whole. Mr. Bloomberg asked that there be a suspension of the rules to address agenda items out of order. All members agreed. Absences: Mr. Bloomberg excused Mr. Flechter's absence. 2) REPORT OF OFFICERS: May 2007 a. Engineering Section: Mr. Bloomberg referred to the Engineering Status Report included in the Board packet stating he had nothing to add. Mr. Gamble provided the following highlights: •RFP for Northrup Street for curb and gutter is coming out this week. STP funds were discussed. -Moores River Drive River Trail improvements were discussed. b. Solid Waste Section/Waste Reduction Services: -Ms. Schmidt referred to the Solid Waste Section/Waste Reductions Services Report included in the packet and had nothing to add. Mr. Rose reported on the following items: -Cart fees have been reduced •Income potential for recycling water bottles. -Spartan Consultants are to conduct a study to discover why people are not recycling. Schools are on waiting lists to receive services. A discussion ensued regarding recycling efforts. Mr. Rose presented a list of events and locations where WRS provided/provides recycling services. Ms. Rodgers thanked staff for all of their hard work promoting these efforts. Public Service Board Page 2 July 12, 2007 -Mr. Rose reported that all sidewalk-grinding projects are complete. The project cost$4,500 rather than $18,000 it would have cost if sidewalk slabs had been replaced. Mr. Baerman asked about the status of the sidewalk replacement program. Mr. Rose stated the Gap Closure Program was funded in the FY08 Budget. Mr. Gamble added the gaps will be filled based on vehicle traffic and pedestrian traffic. The 50/50 split for the sidewalk program passed by City Council has drastically reduced the amount of sidewalks that can be replaced. b. Wastewater Section -Mr. Ross stated that several reports are due to MDEQ this month and summarized a few of the highlights contained in the reports. 12:10 Mr. Copedge arrived. 3) DIRECTOR'S REPORT -Mr. Gamble reported on the environmental logo competition. Mr. Copedge noted it is important that the logo that is used is not in violation of copyright laws. -CSO Control Program Project Plan Amendment No. 3: Working with Malcolm Pirnie Consultants in preparing the report that should be completed within the next month. The review includes looking at CSO/SSO and Phase I1 Programs and the efficacy of continuing the CSO Program. The evaluation includes all watersheds and cost effective ways to manage the programs. Mr. Gamble distributed a draft document of the CSO evaluation. Mr. Gamble noted the document is still in draft form and plans to present the final version to the Board prior to the formal presentation to the Mayor's. Mr. Bloomberg asked that Board members be given a copy of the document in advance of the Board review. -Mr. Gamble reported on the annual conferences both he and Mr. Ross have recently attended noting the City has been very well represented. -Rain Gardens ground breaking ceremony for the first planting is scheduled for sometime in August. Board members will be invited to the event. Mr. Gamble added this program has provided another opportunity to work with the various businesses in the area with storefront issues. The city is working with the Principal Shopping District on an"Adopt a Garden" Program. Mr. Gamble distributed a map with locations showing who has adopted a garden to date. -The city has discontinued the Local Preference Program for projects projected to cost more than .5 Million dollars. A discussion ensued regarding using local vendors and their potential to bid for larger projects. 12:15 Mr. Johnson arrived. -Ms. Schmidt asked for an update regarding issues associated with the Lansing Township Sewer Agreement. Ms. Schmidt asked if the Lansing sewer system has the capacity to serve the Township. Mr. Gamble explained that the system was originally designed to serve Lansing Township needs at that time. The SSO Master Plan revealed through hydraulic software that there would be wet weather problems downstream. The city cannot certify that the threat of Public Service Board Page 3 July 12, 2007 additional inflow will not affect the downstream residents. Ms. Rodgers stated she does not believe there have been efforts to work out the differences between the city and the Township and that the city is acting as if they do not want to partner and that is what the Township is declaring. Ms. Rodgers added that the city never raised concerns at stakeholder meetings and made it a last minute issue. Mr. Gamble explained that `denial"has never been expressed in communications with Lansing Township. The city received initial plans in April and the city has had very little time to analyze the plans submitted. Mr. Gamble explained that without the collection system, it would be very difficult for Lansing Township to expand and meet the Master Plan requirements. Ms. Schmidt stated that the city looks very weak in this current situation adding that the Mayor needs to take a much more active role with these issues and not put the burden on his staff. 4) APPROVAL OF MINUTES: a. May 10, 2007 -Mr. Bloomberg pointed out two corrections. Ms. Schmidt moved, Mr. Baerman seconded, MOTION CARRIED,to approve the minutes submitted for May 10, 2007, as amended. 5) ACTION ITEMS: a. Election of Officers: Chair: Ms. Schmidt nominated Mr. Bloomberg to serve as Chair, Mr. Baerman seconded. Nominations were closed. MOTION CARRIED, to elect Mr. Bloomberg to serve as Chair. Vice Chair: Ms. Schmidt nominated Mr. Baerman to serve as Vice Chair, Mr. Copedge seconded. Nominations were closed. MOTION CARRIED, to elect Mr. Baerman to serve as Chair. Mr. Flechter was assigned to cover the Wastewater Division as Officer. The meeting adjourned at 1:15 p.m. Respectfully Submitted, 4�- 6� Faith Rach Secretary to the Board PUBS V CBD\Minutes\07-12-07 ENGINEERING DIVISION STATUS June 6, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation if the City's permitted storm water discharge pipes for evidence of illicit discharge. Work continued. 5 residences and 1 business identified. Enforcement to begin. (updated 3/2/07) • Greater Lansing Regional Committee for Storm water Management. (Updated 3/2/07). o Executive Committee. Met 2/23/07. Includes all committee updates. ■ PEP committee held a meeting on 2/23/07 in which ETC Institute reviewed for the committee the findings of the Water Quality Survey Findings Report. Copies were distributed to the committee and it will be posted on the GLRC website. ■ IDEP Committee updated the IDEP ordinances for inclusion in the recommended ordinance manual being developed by the Ordinance/BMP Committee. They will be provided with a coversheet prepared by the committee. Pet waste signs are developed and in pricing. Barry and Eaton County Health Commissions will attend the GLRC IDEP committee and are interested in developing point-of-purchase policy for septic system inspection. A free program called TWIST used for tracking wastewater and septic systems was distributed for committee members for review. ■ Educational and promotion work continue. ■ Children's Water Festival is coming up May 10. Volunteer's presenters needed. ■ Ordinance/BMP.Committee is reviewing and adapting a BMP manual from a California agency. Work on the ordinance manual continues. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. (from Fall 2006). Soil Erosion audit and update: Updated 3/2/07. Updated ordinance has been approved by City Council and published. • 2511 MLK submitted an SESC plan for work previously completed. Site closed (Updated 12/18/06). • Violation notice written for 2721 N. Grand River Ave. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed and drawings submitted. Coordination w/DEQ continues to decide is area can be issued a permit(flood plain issue). • Violation notice written for 2016 Worden Street. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed. • 700 E. Oakland Avenue to be closed due to inactivity. REQUEST FOR PROPOSALS (RFP) Central/Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad— DLZ selected, contract approved, project kick off May 30, 2007. [Last Updated: 6/6/2007]. City of Lansing CSO Program Evaluation —2007. Engineer: Johnson — RFP received on 12/7/06, under review and award process. [Last Updated: 1/31/2007]. STREET PROJECTS — 1 — 36313 Michigan Avenue Streetscape—Contractor: Aggregate Industries/Eastlund —Project Engineer: Danke Updated: June 6, 2007 • Underground work continues in Michigan between Capitol and Grand. Steam work in the 100 block west continues. • Construction of the rain gardens is in progress on the north side of the 600 and 700 block of E. Michigan. • Work on the Michigan Avenue Bridge over Museum Drive has started. Coordinating installation of snow melt system in front of Lansing Center. 69015 Collins Road Reconstruction—Project Engineer— Dykema Updated 5/10107 • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Engineering services awarded to Fitzgerald-Henne, Design is underway • Schedule: bid Fall 2007, construct start spring 2008. • Programming Application submitted to MDOT 5/10/07 75125 Haag Road Reconstruction —Project Engineer— Dykema/Parry Updated 4/4/07 • Reconstruction between MLK and Miller Road • Final plans submitted to MDOT • Includes new sidewalk construction on west side • Assessment roll proposed for curb & gutter and new sidewalk • 2007 STP project, Schedule: bid June 2007, construction start July 2007 • Capital Consultants (now C2AE) is the Consultant 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Dykema/Parry Updated 5/2/07 • Project will take advantage of The Governor's Jobs Today funding. • L&L Construction is the contractor • Public Meeting Held January 16, 2007 • Construction began April 16, 2007 • Public Hearing regarding assessments was held March 19, 2007. Public notice was not as required, another public hearing was held April 9, 2007. Council ratified assessment roll the following week. 01081 2006 Major Street Resurfacing— Dykema/Parry. Updated 11/01/06 • Construction Complete, Project Closeout underway. 01086 2006 Crush & Shape— Parry. Updated 5110107 • Work on Francis, Theodore, Richard, Ronald, Reo and Atlanta Place, Pershing/Harding, Pacific were completed in 2006 • Construction began on Alpha, Pennway, Devonshire, Maple Hill, Tulane and Samantha My 7, 2007 • Construction to take 3-4 weeks for completion • Contactor is Tom's Advanced Paving 01087 2007 Local Street Rehabilitation (Crush & Shape)— Parry Updated 5/10107 • Design to be done in-house • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent,Westbury. Tenny, Pinewood, Laurie Lane, Vans Court, Kessler. Foster • Target Bid date is June 28, 2007 86065 Edgewood Bus Turn-Around— Parry. Updated 5110/07 • C2AE is working on the design. Final plans ready to submit — 2 — • Project has been determined eligible for CMAQ funding, Tri-County TIP has been amended to include CMAQ projects. • Property acquisition is in negotiation Martin Luther King,Jr. Boulevard Reconstruction —Dykema/Parry Added 4/4/07 • Engineering services awarded to C2AE • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Schedule: bid Fall 2007, construct start spring 2008. 36315 Washington Square,200 & 300 North Blocks—Dykema 5/10/07 • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Enhancement funding received -$266,800; project cost estimate $2.9 million • Project is advertised for bid through the City, with MDOT approval for enhancement portion • Bid opening was May 8, 2007—currently reviewing bids • Construction start after Memorial Day BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge & Marine- Project Engineer: Ahmad • Deck surface drainage problems unresolved. DLZ urged to provide remedial action. • Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 11/02/2006]. 46126 Beech Street Bridge over the Grand River-Project Engineer—Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. [Last Updated: 5/2/07]. • Final Plans complete and submitted to MDOT. • Project will be in the June 1, 2007 MDOT bid letting. SEWER PROJECTS 37073 CSO PH IV Seg 1 -025 - Contractor: Dunnigan Bros. - Project Engineer: Ahmad • Project completed in 10/2005, Accounts finalized. [Last Updated: 5/10/2007). 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is being closed out. Last Updated May 10, 2007 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Danke Road construction on Seventh Street completed. Last updated June 6, 2007. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie-Project Engineer: Danke Turnaround at end of Rheamont to be constructed. Last Updated June 6, 2007, 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie - Project Engineer: Ahmad • The project resumed construction in April 2007 for its second year of construction. Abandonment of 15- inch storm sewer including installation of sanitary leads in Filley Street is complete. Road excavation,sand subbase and concrete curbs and drives in Filley Street are complete. In Jackson Street, a temporary water line has been installed and work on 8-inch water is in progress. Moreover, installation of manhole in park area and sanitary leads in Jackson Street is complete. A temporary gravel road was installed to connect Jackson Street with Harris Street using a side strip through Gier Park for construction traffic operation. With start of construction in the adjacent CSO-013 North West Project area, effective May 8, 2007,Turner Street north of Jackson is not available for the construction traffic from this project which be re-routed to other local streets. In spite of heavy rains during last two weeks, work is progressing satisfactorily and keeping to schedule. [Last Updated: 6/6/2007). 3 — 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Concrete dumpster pad to be placed in Dumpster Alley with the asphalt pavement to be placed shortly. Work in Pennsylvania complete except for final paving. Eight Street south of Michigan paved. Construction ongoing in Hosmer and Hill south of Michigan. Construction ion the west side of Larch north of Michigan nearing completion—traffic to shift west side start next week. Construction continues in Eureka between Hosmer and Eighth. Water main construction in Prospect between Hill and Hosmer to start. Last Updated June 6, 2007. 36315 CSO PH IV SEG 4—N. Washington— Design—Project Engineer: Dykema/Gamble Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. Preliminary plans complete. Project awarded $266,800 in enhancement funds. Late April bid opening, late May construction start. Last updated February 27, 2007. 36316 CSO PH IV SEG 4—Downtown—Contractor: K&R—Project Engineer: Malvetis K&R was the low bidder. Construction to start in April. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Neighborhood construction meeting scheduled 3-1-07. Last updated February 28, 2007. 27067 CSO PH IV SEG 4—018 SE—Contractor: K&R—Project Engineer: Malvetis K&R was the low bidder. Construction to start in April. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated February 28, 2007. 37076 CSO PH IV SEG 4—020—Contractor: E.T. MacKenzie—Project Engineer: Danke Construction of water main on south side of Shiawassee. Westbound traffic of Shiawassee maintained. Construction of sanitary sewer on Pennsylvania - two way traffic is being maintained. [Last Updated: June 6, 2007]. 15088 CSO PH IV SEG 4—013 NW—Contractor: Six-S—Project Engineer: Brunner Bid opened on 1/25/07, contract award in process, expected start of construction 4/2007, project limits are roughly bounded by Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Drainage improvements are proposed through the Public Improvement/assessment process to alleviate storm water drainage issues in the area. Public Hearing for assessment scheduled for Monday, March 12, 2007 in the City Council weekly meeting. [Last Updated: 2/28/20071. 16079 CSO PH IV SEG 5—013 NE—Design—Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 013 NW is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Design walk through scheduled for week of June 11. Last Updated June 6, 2007. 26072 CSO PH IV SEG 5—018 SW—Design— Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden. Design walk through scheduled for week of June 11. Last Updated June 6, 2007. 37078 CSO PH IV SEG 5—045— Design—Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 045 is roughly Saginaw between Larch and Pennsylvania. Design walk through scheduled for week of June 11. Last Updated June 6, 2007. 36317 CSO PH IV SEG 5—2008 Downtown Projects— Design—Project Engineer: TBD CSO separation to be designed in 2007 for 2008 construction. Project is in preliminary design. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Design walk through scheduled for week of June 11. Last Updated June 6, 2007. 55054 CSO PH IV SEG 5—034 A—Design —Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Design walk through scheduled for week of June 11. Last Updated June 6, 2007. 4 — 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. - Project Engineer: Ahmad • Project is comprised of 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved on all 10 locations, Accounts finalized [Last Updated: 6/6/2007]. 00075 2007 Miscellaneous Sewer Projects -Contractor: --------------------------Project Engineer: Ahmad • Project locations selected, in design stage, scheduled to bid in week of June 18. [Last Updated: 6/6/2007]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. [Last Updated: 6/6/2007]. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the Junction Chamber(Structure. #81) after installation needs internal modifications. [Last Updated: 6/6/2007]. XXXX Sanitary Sewer System Master Plan Study 2003— Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01093 2007 Manhole Insert Program— Project Engineer: Danke TetraTech is preparing the report. Last updated June 6, 2007. 47066 Potter Park 1/1 Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Malcolm Pirnie in the process of finishing the report Last Updated June 6, 2007. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Comments received from MDEQ 3/12/2007 were responded by letter report dated May 23, 2007. Second round of groundwater sampling started in last week of May 2007 [Last Updated: 6/6/2007]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ-Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10102 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger.[Last Updated 3/2/07]. 46118 O&M Complex RAP -Consultant DLZ - Project Engineer: Brunner. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ - Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Work continues. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). — 5 — 46093 Diamond Reo RAP -Consultant DLZ - Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering & WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Central Garage- Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Baseball Stadium - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. These sites were discussed in the February meeting. Work continues (last updated 3/2/07). SIDEWALK PROJECTS 01090 2007 Sidewalk Repair A - Project Manager: Brian Love (Updated 3/05/07) PI 1/II sent to Committee at March 5th Council meeting Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St. Project to be advertised in May, projected constructed start mid-August 01091 2007 Sidewalk Repair B -Project Manager: Brian Love (Updated 3/05/07) PI 1/II resolution passed 2/19/07 Project to be advertised in May, projected constructed start mid-August (3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01091 2007 New Sidewalk-Project Manager: Brian Love (Updated 3/05107) PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in 2007 when site demolition is complete. Working with MDOT on ROW issues. Last Updated February 28, 2007. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425) 5113001 College Fields (Old Governor's Collection) -Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, site plans were reviewed in 12/2006 and comments sent. Building /sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. . [Last Updated: 6/6/2007]. — 6 — 6113001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie - Project Engineer: Ahmad • Pump Station and force main between BRPS and NAPS 100% complete. Certificate of substantial completion issued. Project accounts under finalization. [Last Updated: 6/6/2007]. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept, Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1,2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising. The new televising reports are awaited. [Last Updated: 1/31/2007]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village-Boys Training site: Working with developer on road and sewer acceptance. Last Updated September 12, 2006. 28050 US 127 Noise Wall—Project Manager—Jane Dykema Updated 4/4/07 • Project estimate is $5,000,000 with the City Share estimated at$500,000. Project was bid September MDOT letting. • Contractor has been removing trees • MDOT informed us construction to start week of April 16 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. • Work is 100%complete, accounts finalized, sewer easements complete, sidewalk easement pending [Last Updated: 5/10/2007]. P:\Monthly Progress\5-2-2007.DOC — 7 — Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services June2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Utility Cuts: Filled 9535 sq. ft. of new cuts for BWL and CE, 3415 sq. ft. sewer cuts, 1609 sq. ft. of contractor cuts and repaired 8912 sq. ft. of utility cuts that were done through out the winter. Sidewalk Repair: Replaced 2952 sq. ft. of sidewalks for BWL. Crack Sealed: When weather and crew size allows. Currently working on Jolly from Pleasant Grove to MKL. Skin Patched: Trapper Cove, Radford, Hartford, Barclay. Pothole: Are currently working on Majors and Local streets daily used 40 ton of hot asphalt filling potholes and blow ups. Sidewalk Grinding: Has been completed for now. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Participated in many snow related activities, such as salting in Quadrants, salting in 9 routes, Hills and Stops and one full plow. • Went through all of our gravel streets twice and filled any holes that we found. • The warm weather that arrived in the second half of the month brought back the pot holes, so we began the process of looking for and filling them . • We spent some time reorganizing and cleaning some of our storage areas. • Because of all the salting we do this time of year, we need to spend a lot time cleaning and checking our truck fleet. Sewer Section Sewer Cleaning Activities: ■ Presentation made at Woodcreek School to highlight their solar powered worm bin project. ■ Received and have under review report from Spartan Consulting regarding marketing of our Blue Billy Trash Carts, Blue City Trash Bags, and recycling services. ■ Performed interviews and inspections for Exemptions for use of rigid containers for yardwaste collection—to date there are 15 households with the Exemption. ■ Staff attended the Urban Recycling Forum sponsored by the MDEQ and the USEPA. ■ Provided a Master Composter Class at Fenner Nature Center in cooperation with Ingham County MSU Extension. ■ Collected 2200 cubic yards of yardwaste. Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services May 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Utility Cuts: Filled 9535 sq. ft. of new cuts for BWL and CE, 3415 sq. ft. sewer cuts, 1609 sq. ft. of contractor cuts and repaired 8912 sq. ft. of utility cuts that were done through out the winter. Sidewalk Repair: Replaced 2952 sq. ft. of sidewalks for BWL. Crack Sealed: When weather and crew size allows. Currently working on Jolly from Pleasant Grove to MKL. Skin Patched: Trapper Cove, Radford, Hartford, Barclay. Pothole: Are currently working on Majors and Local streets daily used 40 ton of hot asphalt filling potholes and blow ups, Sidewalk Grinding: Has been completed for now. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Participated in many snow related activities, such as salting in Quadrants, salting in 9 routes, Hills and Stops and one full plow. • Went through all of our gravel streets twice and filled any holes that we found. • The warm weather that arrived in the second half of the month brought back the pot holes, so we began the process of looking for and filling them . • We spent some time reorganizing and cleaning some of our storage areas. • Because of all the salting we do this time of year, we need to spend a lot time cleaning and checking our truck fleet. Sewer Section Sewer Cleaning Activities: • Two Jet/Vac and one jet truck combined for 9471511 of sanitary main cleaned. • 532 catch basin structures cleaned by removing solids. Utilizing two dipper trucks. • Removed debris from 24 sanitary manholes with vac truck. • Cleaned 821f of storm sewer. Sewer Construction Activities: • Reconstructed eleven catch basins and patched six. • Reconstructed five manhole structures. • Spot repaired sanitary sewer at twelve locations for a total of 55 l.f. of main replaced. This is a continuation of repairs need on roads being reconstructed.. • Installed new service tap to sanitary main. Sewer Inspection Activities: • A total 6593 11 of sanitary main was televised. This televising is used to identify problems within the system. • Two Inspectors responded to 287 sewer related calls, completed 90 Miss Dig Stakeouts and inspected 30 sewer repairs made by private contractors. Waste Reduction Services ■ Presentation made at school wide recycling program kick-off at Mid-Michigan Leadership Academy. ■ Making recycled paper activity conducted with K-5 students at St. Therese school. ■ WRS staff attended Michigan Recycling Coalition conference. ■ Received two "Recycler of the Year" awards for most outstanding composting program, for the food waste composting program in the Lansing School District and for outstanding special event, for recycling at the Common Ground music festival. ■ Lori elected to Board of Directors. ■ Marketing and Promotional goals established, and include: -Print advertising -Direct mail promotional post card -Promotional signs (Transfer station, drop-off center and posters to be hung in City Hall, City Market and other locations throughout Lansing -Truck signs -Production of video to be shown on City TV ■ Presentation made at Woodcreek School to highlight their solar powered worm bin project. ■ Received and have under review report from Spartan Consulting regarding marketing of our Blue Billy Trash Carts, Blue City Trash Bags, and recycling services. ■ Performed interviews and inspections for Exemptions for use of rigid containers for yardwaste collection—to date there are 15 households with the Exemption. ■ Staff attended the Urban Recycling Forum sponsored by the MDEQ and the USEPA. ■ Provided a Master Composter Class at Fenner Nature Center in cooperation with Ingham County MSU Extension. ■ Collected 2200 cubic yards of yardwaste. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT JUNE 2007 OPERATIONS • Throughout June. Synagro Biosolids Management Company in to haul biosolids to land application. • Many brainstorming meetings with staff to discuss why we need to spike biosolids stabilization batches with additional lime to maintain or raise pH to required 12.0 or greater. Found that the lime feed pump and inlet piping nearly completely clogged with lime deposits. MAINTENANCE • Maintenance crew continues working on primary clarifiers replacing steel sprockets and chain with composite materials to prevent corrosion and seizing. • Completing work requests and preventative maintenance throughout the month. • Rebuilt wash water pump in dewatering. • Installed drive shaft on #4 raw sewage pump. • Cleaned channel for#2 bar screen and replaced shear pin on #2 bar screen. • Disassembled lime feed pumps in dewatering, and unplugged the pumps and piping. • New grating installed around the failed comminuter in the raw sewage building — safety issue. • Crib Attendant performing annual maintenance crib inventory. • Replaced worn liner in Hycor screw auger unit at screen building. • Electrician changing bulbs in UV Building. • Electrical work completed to repair the #2 VFD at Scott Park Pump Station. • Electricians troubleshooting the stand-by generator at Okemos Road Pump Station. • Removed #4 backwash water pump in Tertiary for seal replacement. • Removed old warn chain on #3 screen mechanism to ready for replacement chain. • Odor control systems flushed at Lansing Avenue Pump Station and Frances Park Pump Station. • #3 pump at Riversedge Pump Station repaired and placed back into service. • Torque settings adjusted for all flush valves at Harton Street Pump Station. ADMINISTRATION • Lab working on EPA required analysis for the DMR QA-27 program. • Requested of MDEQ that local limits study for IPP be revised for specific allocation limits. • Meetings with UAW, operations staff, and Human Resources Department to discuss restructuring operations work group. • Working with RETAP and Rebuild Michigan to provide the WWTP with free energy audits. • Meeting with consultant to discuss approach to cathodic protection project for "can" pump stations. • Meeting with Synagro representative to discuss bioisolids management/transport costs and fuel surcharges. • Meeting with Malcolm Pirnie reps to tour and discuss WWTP and collection system CSO issues. • Staff attends the Michigan Water Environment Association Annual Conference in Harbor Springs, MI. • Division Safety Committee meeting on June 20. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT MAY 2007 OPERATIONS X Throughout May. Synagro Biosolids Management Company in to haul biosolids to land application. X #24 blower at South Plant Secondary will start but will not stay operational. Investigating. X Working with Systems Analyst to develop backwash strategy for tertiary filters. Prioritizing auto quick-washes. X #23 South Aeration tank taken out of service for inspection, cleaning and service work. Planning for gas cleaning of diffuser stones at North and South Aerations. MAINTENANCE X Maintenance crew continues working on primary clarifiers replacing steel sprockets and chain with composite materials to prevent corrosion and seizing. X Completing work requests and preventative maintenance throughout the month. X BioRem representatives complete in-line heater installation work at biosolids storage odor control unit. X Contractors complete security fence in the lab chemical /equipment storage room. X Installed rebuilt variable speed PEW pump #6. Experiencing vibration. Rep in to check. X Packard Pump Station force main leak. O&M Sewer crew excavated and repaired. X Instrumentation Technician working with O&M on gas burner repairs at Aurelius Road Landfill. X Kick plates being installed at base of railings at South Retention Basin. ADMINISTRATION X Early in May. Budget hearings. X Staff attends Fred Pryor Advanced Excel computer class. X Meetings to discuss operations restructuring held with staff and U.A.W. representatives. X Richard Brooks, Wastewater Plant Operator, retires effective May 11. X Staff attends the MWEA Process Seminar in Kalamazoo. Scott Jezak, Plant Maintenance Supervisor, conducts presentation at this seminar. X Gary Shall, Marc Neves, and Brian Sipperley awarded Operations Supervisor 33 positions. X Staff attends Fats, Oils, and Grease (FOG) class in Detroit. X Charles Bennett, MDEQ District Engineer, visits the Division for annual unannounced inspection and informal discussion. X IPP working on discharge permit for Demmer Corporation. May be a categorical industry. X Completed video taping of plant and interviews for segment to be aired on Channel 12. X Roofing project for two buildings in plant and two pump station buildings is ready to go out for bid. X Harton Pump Station channel grinder replacement. Mayor's office sent letter with questions, and desires written responses regarding sole sourcing. X Division Safety Committee meeting on May 30. BOARD OF PUBLIC SERVICE 732 City Hall 124 West Michigan Avenue Lansing, Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com Virg Bernero, Mayor CANCELLATION NOTICE: BOARD OF PUBLIC SERVICE MEETING SCHEDULED J U N E 14, 2007 AT 11 :30 AM HAS BEEN CANCELED. PUBLIC SERVICE DEPARTMENT tr`L Cr{t!E 732 City Hall 7 124 West Michigan Avenue Lansing,Michigan 48933t`i $ (517)483-4455 +"t,4 'i f1'5-.Fri FAX:(517)483-6082 '1lr http://publicservice.cityoflansingmi.com C 1 Virg Bernero, Mayor August 6, 2007 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved minutes from the Board meeting held May 10, 2007. Please place these minutes of file. Respectfully submitted, �fa &&� Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" REGULAR MEETING OF THE BOARD OF PUBLIC SERVICE MAY 10, 2007 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, Shirley Rodgers and Alfreda Schmidt ABSENT: None STAFF: Chad Gamble, Scott House,Dean Johnson, Alec Malvetis, Christopher Mumby,Victor Rose, and Brian Ross VISITORS: Stanley Fedewa 1) CALL TO ORDER: Chair Flechter called the meeting to order at 11:55 a.m., at the Public Service Department Wastewater Treatment Plant. Mr. Bloomberg asked for a suspension of the rules to cover agenda items out of order. All members concurred. a. Absences: None 2) REPORT OF OFFICERS: April 2007 a. Engineering Section: Mr. Bloomberg referred to the Engineering Status Report included in the Board packet noting he had nothing to add. Mr. Johnson provided the following highlights: -Malcolm Pirnie Inc. was awarded the proposal to complete an overall evaluation of CSO program. -Discussion of the recent gas main breaks in the downtown CSO areas: Mr. Johnson explained that the City is working with utility companies, Consumers Energy in particular, to make sure gas lines are properly marked before digging occurs. Consumers Energy has agreed to have a knowledgeable employee at the work site during construction activities. The City has executed a written demand that there must be a long-term Consumers Energy employee available. Utility lines must be marked within 18"of the location and if there is any doubt, the utility company must locate it before the contractors begin to work in that location. Mr. Gamble explained that Consumers Energy failed to locate the gas lead on Michigan Avenue even after two requests to do so. In an effort to prevent future incidents, Miss Dig and the utility companies need to do a better job marking lines. -There was a brief discussion of road projects: Cavanaugh between Aurelius and Dunkel; and Haag Rd between Miller and MLK- Mr. Johnson stated there will be more detail at the next Board meeting. Ms. Schmidt asked if Cavanaugh Road will be widened due to heavy traffic leading to Hawk Island. Mr. Johnson said that the road will not be widened. However,the road Public Service Board Page 2 May 10, 2007 will be reconstructed, curb and gutter installed, and straightened to tie in with the right angle of the intersection. -Construction in the 200 and 300 blocks of North Washington Square is scheduled to begin within six to seven weeks. -Ms. Rodgers asked for an update on the dispute with DLZ regarding the Elm Street Bridge. Mr. Johnson reported that a settlement was reached regarding design deficiencies. Mr. Gamble added that the agreement is still to be reviewed by the City Attorney's office. Ms. Rodgers asked if the situation is not resolved with the consultant,what will happen to future contracts. -Potter Park: Ms. Rodgers asked for an update regarding the sewer problem at the Potter Park Zoo. Mr. Johnson explained that the zoo had problems with the sewer system/inflow sources connected to the sanitary sewer creating extra inflow to our system. This pollution source goes into the storm sewer system and dumps into the pond that captures all storm flow. The fecal count is very high because of the animal waste. Ms. Rodgers wondered if there was any mitigation responsibility before the park is turned over to the county. Mr. Gamble explained that the study commenced two years ago. I &I investigations reveal an infrastructure issue. Mr. Johnson added the animal pens dump directly into the river. The monkey pens need to be connected to the sanitary sewer system. b. Wastewater Section -Mr. Ross stated that several reports are due to MDEQ this month and summarized a few of the highlights contained in the reports. 12:20 Mr. Copedge arrived. c. Waste Reduction Service Section -Ms. Schmidt had nothing to add to the report submitted in the packet. Mr. House explained that EPA region five will work with urban communities in pursuit of a grant to analyze why people are not using the recycling program. d. Operations and Maintenance Section -Ms. Rodgers indicated there is conflicting information in the reports. -Mr. House discussed the sidewalk grinding program that will save the City money by helping to prevent the need to replace damaged sidewalk flags. The cost savings is significant. -Mr. Gamble reported that due to cost,the time of sale program was not recommended in the administrative budget. The City would have large repair costs because of the extent of city owned property and adjacent sidewalks. Mr. Johnson added that there are areas where there are not any sidewalks. The additional cost to the City would be$700,000 per annum to implement the program. Ms. Rodgers said that this issue should have been part of Board discussions during the budget process. 3) APPROVAL OF MINUTES: a. February 15, 2007—Mr. Bloomberg pointed out that on page one,the spelling of Ms. Rodgers' name needs to be corrected. Public Service Board Page 3 May 10, 2007 Mr. Bloomberg moved, Ms. Rodgers seconded, MOTION CARRIED to approve meeting minutes submitted for February 15, 2007 as amended. b. March 8, 2007— 1. Mr. Copedge informed in advance that he would need an excused absence for the March meeting. 2. Mr. Bloomberg moved, Ms. Schmidt seconded, MOTION CARRIED to approve meeting minutes submitted for March 8,2007, as amended. 4) DIRECTOR'S REPORT a. CSO Projects, Plan Review, and Construction Update -Mr. Gamble introduced Alec Malvetis, Assistant City Engineer. Mr. Gamble explained that Mr. Malvetis came from the Michigan Department of Environmental Quality and has extensive experience that will be a big asset to the Public Service Department. Mr. Malvetis' key role will be to administer the CSO Program. Introductions were made. Mr. Copedge congratulated Mr. Malvetis noting his excellent background with the MDEQ. Mr. Malvetis gave an update of the CSO projects currently underway. All four projects are in the downtown area and progressing on schedule. Discussion of the recent problems regarding unmarked utilities ensued. Mr. Copedge wondered if penalties could be assessed to contractors for delays. Mr. Gamble explained if contractors ignore markings and there is a problem causing the job to shut down,they may be held responsible. If the utility is miss-marked and there is a problem causing the job to shut down,the contractor should not be held at fault. In this case,the utility company must come to the site and fix the problem. Mr. Bloomberg mentioned if the City had a claim against a utility, it might be covered by a franchise and some utilities are grandfathered in. Mr. Rose stated that the City of Lansing is named as an additional insured on all contracts. 12:45 Mr. Baerman arrived. -Mr. Gamble reported that the RFP to complete the five year evaluation of the CSO program, was awarded to Malcolm Pirnie. The purpose of the evaluation is to make sure the program is on track. A possible blending of CSO/SSO project plan will be examined. The evaluation is due in 2008. Part of the process involves working with the Board on the education facet. -The City just received approval for$27 Million in SU loans. This is the largest amount received to date. -CSO Control Program Project Plan Amendment No. 3 —The MDEQ requires a Project Plan Amendment every five years. A few items under consideration include program costs, a modification to the bulk of the program, and general benchmarks. A public hearing is scheduled May 30, 2007 presenting the Plan Amendment to the public. Information and the draft document are available for review on the Public Service Department web-site. Construction costs are estimated at$150 Million for the next five years. Public Service Board Page 4 May 10, 2007 -Mr. Flechter asked if the Traffic Board and the Public Service Board will be consolidated once the Transportation Division and Public Service Department are merged. -Mr. Gamble reported that the streetscape program is progressing on schedule. 4. ACTION ITEMS: a. Approval of the Budget Proposal FY-08 A discussion ensued regarding the budget proposal for FY-08 and the manner in which the information was presented to the Board. Mr. Gamble expressed the importance of Board participation in the budget process and the need to establish budget priorities for the next fiscal year. Mr. Bloomberg stated he is not in a position to comment on the budget proposal because he was absent from the meeting when it was presented. Ms. Rodgers stated the Board is in violation of the City Charter by not providing a timely recommendation to the administration and suggested taking action may not be necessary at this point. Mr. Flechter felt it important that the Board have a voice in the process. Mr. Fedewa referred to the difficulty getting the information to the Board for review and discussion. The Board needs to review comparisons and implement best practices. The Board must have time to decide if the proposal is what the Board wants to support. Mr. Baerman pointed out that he attended the Board meeting when budget materials were presented and the meeting where Mr. Ambrose, Director of Finance, made a presentation to the Board. Though there was not ample time to make a thorough analysis of the proposed budget, he recognizes that the Public Service Department is not attempting hide anything from the Board. The Departments were not given timely direction for preparation,which in turn, caused a delay in presenting the proposed budget to the Board. Mr. Baerman moved to approve the budget proposal for FY 08 as established and as presented by the staff of the Public Service Department. Mr. Bloomberg moved to call the question. Ms. Schmidt seconded the motion, MOTION CARRIED,to approve the budget proposal for FY 08 as established and as presented by the staff of the Public Service Department. Yeas: 5 Abstention: 1 —Shirley Rodgers 1:20 Ms. Schmidt left the meeting to attend to another obligation. Mr. Rose mentioned that the Department begins compiling budget materials in September and October. Mr. Flechter stated the Board should start the process as early as August and suggested that an item be placed on the agenda for monthly Board meetings. Mr. Baerman pointed out the need for Public Service staff to provide direction to the Board. Mr. Fedewa stated that City Council members indicate they do pay attention to what the various Boards have to say. 5. OTHER BUSINESS: a. Mr. Copedge mentioned there is interest in a bike path in the Colonial Village area. Public Service Board Page 5 May 10, 2007 b. Mr. Copedge stated that a resident at 3519 Maybell has been approaching local residents regarding the installation of speed humps. The meeting adjourned at 1:35 p.m. Respectfully Submitted, Faith Rach Secretary to the Board PUB SV CBD\Minutes\05-10-07 I Z• S 1 ti BOARD OF PUBLIC SERVICE RECEIVED 732 City Hall l 124 West Michigan Avenue J I Lansing, Michigan 48933 2007 Illy 16 AN 9: 15 (517)483-4455 FAX:(517)483-6082 http://publicservice.cityoflansingmi.com LANSING CITY C1, EIRti- ��Yi Virg Bernero,Mayor RESOLUTION BY THE BOARD OF PUBLIC SERVICE DATE: MAY 10, 2007 WHEREAS, the Board of Public Service has reviewed the Department of Public Service Proposed Budget for Fiscal Year 2007-2008 at a meeting held May 10, 2007; and WHEREAS, the Board wishes to give their support; NOW, THEREFORE, IT IS RESOLVED, that after a discussion, the Board of Public Service by a vote of 5 Yeas and 1 Abstention (Shirley Rodgers), supports and approves the Public Service Department's FY 2007-2008 Proposed Budget as submitted by the Department. I certify that the above Resolution passed by a vote of 5 and 1 Abstention (Shirley Rodgers), at the Board of Public Service held May 10, 2007. Faith E. Rach, Secretary to the Board ENGINEERING DIVISION STATUS May 2, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation if the City's permitted storm water discharge pipes for evidence of illicit discharge. Work continued. 5 residences and 1 business identified. Enforcement to begin. (updated 3/2/07) • Greater Lansing Regional Committee for Storm water Management. (Updated 3/2/07). o Executive Committee. Met 2/23/07. Includes all committee updates. ■ PEP committee held a meeting on 2/23/07 in which ETC Institute reviewed for the committee the findings of the Water Quality Survey Findings Report. Copies were distributed to the committee and it will be posted on the GLRC website. ■ IDEP Committee updated the IDEP ordinances for inclusion in the recommended ordinance manual being developed by the Ordinance/BMP Committee. They will be provided with a coversheet prepared by the committee. Pet waste signs are developed and in pricing. Barry and Eaton County Health Commissions will attend the GLRC IDEP committee and are interested in developing point-of-purchase policy for septic system inspection. A free program called TWIST used for tracking wastewater and septic systems was distributed for committee members for review. ■ Educational and promotion work continue. ■ Children's Water Festival is coming up May 10. Volunteer's presenters needed. ■ Ordinance/BMP Committee is reviewing and adapting a BMP manual from a California agency. Work on the ordinance manual continues. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. (from Fall 2006). Soil Erosion audit and update: Updated 3/2/07. Updated ordinance has been approved by City Council and published. • 2511 MLK submitted an SESC plan for work previously completed. Site closed (Updated 12/18/06). • Violation notice written for 2721 N. Grand River Ave. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed and drawings submitted. Coordination w/DEQ continues to decide is area can be issued a permit (flood plain issue). • Violation notice written for 2016 Worden Street. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed. • 700 E. Oakland Avenue to be closed due to inactivity. REQUEST FOR PROPOSALS (RFP) Central /Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad — RFPs received on 2/20/07, under review and selection process. [Last Updated: 2/28/2007]. City of Lansing CSO Program Evaluation —2007. Engineer: Johnson — RFP received on 12/7/06, under review and award process. [Last Updated: 1/31/2007]. - 1 - STREET PROJECTS 36313 Michigan Avenue Streetscape-Contractor: Aggregate Industries/Eastlund - Project Engineer: Danke Updated: February 28, 2007 • Preconstruction meeting held. Construction to start April 16. • Neighborhood meeting scheduled for 3-1-07. Collins Road Reconstruction- Project Engineer- Dykema Updated 4/4/07 • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Engineering services awarded to Fitzgerald-Henne, Contracts are being prepared • Schedule: bid Fall 2007, construct start spring 2008. 75125 Haag Road Reconstruction - Project Engineer- Dykema/Parry Updated 4/4/07 • Reconstruction between MLK and Miller Road • Final plans submitted to MDOT • Includes new sidewalk construction on west side • Assessment roll proposed for curb & gutter and new sidewalk • 2007 STP project, Schedule: bid June 2007, construction start July 2007 • Capital Consultants (now C2AE) is the Consultant 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer-Dykema/Parry Updated 5/2/07 • Project will take advantage of The Governor's Jobs Today funding. • L&L Construction is the contractor • Public Meeting Held January 16, 2007 • Construction began April 16, 2007 • Public Hearing regarding assessments was held March 19, 2007. Public notice was not as required, another public hearing was held April 9, 2007. Council ratified assessment roll the following week. 01081 2006 Major Street Resurfacing -Dykema/Parry. Updated 11/01/06 • Construction Complete, Project Closeout underway. 01086 2006 Crush &Shape- Parry. Updated 4/4/07 • Work on Francis, Theodore, Richard, Ronald, Reo and Atlanta Place, Pershing/Harding, Pacific were completed in 2006 • Alpha, Pennway, Devonshire, Maple Hill, Tulane and Samantha to be constructed in 2007 • Construction start,tentative, is May 1, 2007 • Contactor is Tom's Advanced Paving 01087 2007 Local Street Rehabilitation (Crush & Shape)- Parry Added 2/28/07 • Design to be done in-house • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent, Westbury. Tenny, Pinewood, Laurie Lane, Vans Court, Kessler. Foster 86065 Edgewood Bus Turn-Around-Parry. Updated 4/4107 • C2AE is working on the design. GI plans ready to submit • Project has been determined eligible for CMAQ funding, Tri-County TIP will be amended to include CMAQ projects in approx 1 month. • Property acquisition is in negotiation - 2 - Martin Luther King,Jr. Boulevard Reconstruction —Dykema/Parry Added 4/4/07 • Engineering services awarded to C2AE • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Schedule: bid Fall 2007, construct start spring 2008. 36315 Washington Square, 200 & 300 North Blocks—Dykema 5/2/07 • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Enhancement funding received - $266,800; project cost estimate $2.9 million • Project is advertised for bid through the City, with MDOT approval for enhancement portion • Bid opening May 8, 2007 • Construction start after Memorial Day BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge & Marine - Project Engineer: Ahmad • Deck surface drainage problems unresolved. Working with DLZ and Mayors office to negotiate a solution. • Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 11/02/2006]. 46126 Beech Street Bridge over the Grand River- Project Engineer—Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. [Last Updated: 5/2/07]. • Final Plans complete and submitted to MDOT. • Project will be in the June 1, 2007 MDOT bid letting. SEWER PROJECTS 37073 CSO PH IV Seg 1 -025 - Contractor: Dunnigan Bros. - Project Engineer: Ahmad • Project completed in 10/2005, Account finalization in process. [Last Updated: 1/31/2007]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie— Project Engineer: Danke Project is being closed out. Last Updated February 28, 2007 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Danke Road construction on Seventh Street should start in April. Last updated February 28, 2007. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie - Project Engineer: Danke Reheamont final paved. Case final paved (still needs curb and gutter at Lansing Plating). Gier extended on hold. Last Updated February 28, 2007. 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie - Project Engineer: Ahmad • Construction of sewer and water main completed in Filley Street and in Taylor Street from Filley Street to Jackson Street, all excavated road sections were blacktopped by 10/31/06. Remaining sewer construction will be resumed per plans in spring 2007 [Last Updated: 2/28/2007]. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Telecom and gas utilities in Dumpster Alley are lowered under the steam utility Paving of the alley scheduled to start in early March. Work in Pennsylvania from Michigan to Eureka to start March 19. Work in the neighborhoods south of Michigan to start in early April. Neighborhood meeting scheduled for 3-1-07. Last Updated February 28, 2007. 36315 CSO PH IV SEG 4—N, Washington—Design — Project Engineer: Dykema/Gamble Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. Preliminary plans complete. Project awarded $266,800 in enhancement funds. Late April bid opening, late May construction start. Last updated February 27, 2007. - 3 - 36316 CSO PH IV SEG 4—Downtown —Bid— Project Engineer: Malvetis K&R was the low bidder. Construction to start in April. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Neighborhood construction meeting scheduled 3-1-07. Last updated February 28, 2007. 27067 CSO PH IV SEG 4—018 SE— Bid — Project Engineer: Malvetis K&R was the low bidder. Construction to start in April. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated February 28, 2007. 37076 CSO PH IV SEG 4—020— Design— Project Engineer: Danke Bid opened on 12/21/06, under award process, expected start of construction 4/2007, project limits are roughly bounded by Oak Park, Eastern HS, Jerome and Larch. [Last Updated: 1/31/2007]. 15088 CSO PH IV SEG 4—013 NW— Design— Project Engineer: Brunner Bid opened on 1/25/07, contract award in process, expected start of construction 4/2007, project limits are roughly bounded by Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Drainage improvements are proposed through the Public Improvement/assessment process to alleviate storm water drainage issues in the area. Public Hearing for assessment scheduled for Monday, March 12, 2007 in the City Council weekly meeting. [Last Updated: 2/28/2007]. 16079 CSO PH IV SEG 5—013 NE— Design—Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 013 NW is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Last Updated January 31, 2007. 26072 CSO PH IV SEG 5—018 SW— Design—Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden. Last Updated January 31, 2007. 37078 CSO PH IV SEG 5—045—Design— Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 045 is roughly Saginaw between Larch and Pennsylvania. Last Updated January 31, 2007. 36317 CSO PH IV SEG 5—2008 Downtown Projects—Design —Project Engineer: TBD CSO separation to be designed in 2007 for 2008 construction. Project is in preliminary design. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Last Updated January 31, 2007. 55054 CSO PH IV SEG 5—034 A—Design— Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Last Updated January 31, 2007. 00049 2005 Misc. Sewer Construction - Contractor: Scarlett Construction Co. - Project Engineer: Ahmad • Project is comprised of 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved on all 10 locations, Final Change Order and account finalization in progress. [Last Updated: 2/28/2007). 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. [Last Updated: 2/28/20071. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the Junction Chamber(Structure. #81) after installation needs internal modifications. [Last Updated: 2/28/2007]. XXXX Sanitary Sewer System Master Plan Study 2003—Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November - 4 - 3, 2005. 01093 2007 Manhole Insert Program — Project Engineer: Danke 0&M installing inserts. 1200 inserts have been installed this year. About 700 inserts yet to be installed. Last updated February 28, 2007. 47066 Potter Park 1/1 Study—Consultant— Malcolm Pirnie/DC Engineering - Project Engineer: Danke Malcolm Pirnie and DC Engineering will be finishing the study in March and April with final report in May. Last Updated February 28, 2007. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM - Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Second sampling of groundwater sampling to follow in approximately six months after submission of report to MDEQ. [Last Updated: 2/28/2007]. 17043 Paulson Landfill Groundwater Monitoring - Consultant DLZ - Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger.[Last Updated 3/2/07]. 46118 0&M Complex RAP - Consultant DLZ - Project Engineer: Brunner. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). 66050 Fire Station#9- Environmental Investigations/Site closure- Consultant DLZ - Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Work continues. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). 46093 Diamond Reo RAP -Consultant DLZ - Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering & WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Central Garage - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Baseball Stadium - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. These sites were discussed in the February meeting. Work continues (last updated 3/2/07). SIDEWALK PROJECTS - 5 - 01090 2007 Sidewalk Repair A- Project Manager: Brian Love (Updated 3105/07) PI 1/11 sent to Committee at March 5`h Council meeting Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St. 01091 2007 Sidewalk Repair B - Project Manager: Brian Love (Updated 3/05107) PI 1/II resolution passed 2/19/07 Project going to bid (3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01091 2007 New Sidewalk - Project Manager: Brian Love (Updated 3/05107) PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements- Project Engineer: Danke Sidewalk to be constructed in 2007 when site demolition is complete. Working with MDOT on ROW issues. Last Updated February 28, 2007. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 513001 College Fields (Old Governor's Collection) - Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, for which site plans are under review. Building/ sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. . [Last Updated: 1/31/2007]. 613001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie - Project Engineer: Ahmad • Pump Station and force main between BRPS and NAPS 100% complete. Certificate of substantial completion issued. Project accounts under finalization. [Last Updated: 1/31/2007]. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair: Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising. The new televising reports are awaited. [Last Updated: 1/31/2007]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village - Boys Training site: Working with developer on road and sewer acceptance. Last Updated September 12, 2006. 28050 US 127 Noise Wall -Project Manager-Jane Dykema Updated 4/4/07 • Project estimate is $5,000,000 with the City Share estimated at $500,000. Project was bid September MDOT letting. - 6 - • Contractor has been removing trees • MDOT informed us construction to start week of April 16 34032 Ionia Street Sanitary Sewer Extension - Project Engineer—Ahmad. • MDEQ PA 451 Permit Application for construction of 237 feet of 8" Sanitary Sewer in Ionia ROW approved, work not yet started by developer. [NO CHANGE, Last Updated: October 17, 2005]. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. • Work is 100% complete, accounts under finalization, sewer and sidewalk easements being pursued [Last Updated: 11/02/2006]. P:\Monthly Progress\2-28-2007.DOC 7 - �" �i �- , ENGINEERING DIVISION STATUS May 10, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation if the City's permitted storm water discharge pipes for evidence of illicit discharge. Work continued. 5 residences and 1 business identified. Enforcement to begin. (updated 3/2/07) • Greater Lansing Regional Committee for Storm water Management. (Updated 3/2/07). o Executive Committee. Met 2/23/07. Includes all committee updates. ■ PEP committee held a meeting on 2/23/07 in which ETC Institute reviewed for the committee the findings of the Water Quality Survey Findings Report. Copies were distributed to the committee and it will be posted on the GLRC website. ■ IDEP Committee updated the IDEP ordinances for inclusion in the recommended ordinance manual being developed by the Ordinance/BMP Committee. They will be provided with a coversheet prepared by the committee. Pet waste signs are developed and in pricing. Barry and Eaton County Health Commissions will attend the GLRC IDEP committee and are interested in developing point-of-purchase policy for septic system inspection. A free program called TWIST used for tracking wastewater and septic systems was distributed for committee members for review. ■ Educational and promotion work continue. ■ Children's Water Festival is coming up May 10. Volunteer's presenters needed. • Ordinance/BMP Committee is reviewing and adapting a BMP manual from a California agency. Work on the ordinance manual continues. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. (from Fall 2006). Soil Erosion audit and update: Updated 3/2/07. Updated ordinance has been approved by City Council and published. • 2511 MLK submitted an SESC plan for work previously completed. Site closed (Updated 12/18/06). • Violation notice written for 2721 N. Grand River Ave. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed and drawings submitted. Coordination w/ DEQ continues to decide is area can be issued a permit (flood plain issue). • Violation notice written for 2016 Worden Street. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed. • 700 E. Oakland Avenue to be closed due to inactivity. REQUEST FOR PROPOSALS (RFP) Central/Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad— RFPs received on 2/20/07, DLZ selected contract approval under process. [Last Updated: 5/10/20071. City of Lansing CSO Program Evaluation —2007. Engineer: Johnson — RFP received on 12/7/06, under review and award process. [Last Updated: 1/31/2007]. — 1 — STREET PROJECTS 36313 Michigan Avenue Streetscape—Contractor: Aggregate Industries/Eastlund— Project Engineer: Danke Updated: May 10, 2007 • Construction has started in Michigan between Capitol and Grand. Gas main breaks have caused some delays. The Mayor's six step plan for Utility Excavation is being implemented. • Construction of the rain gardens is in process on the north side of the 600 and 700 block of E. Michigan. • Sidewalk work in front of the stadium is complete except for the brick work. 69015 Collins Road Reconstruction — Project Engineer— Dykema Updated 5/10/07 • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Engineering services awarded to Fitzgerald-Henne, Design is underway • Schedule: bid Fall 2007, construct start spring 2008. • Programming Application submitted to MDOT 5/10/07 75125 Haag Road Reconstruction — Project Engineer— Dykema/Parry Updated 4/4/07 • Reconstruction between MLK and Miller Road • Final plans submitted to MDOT • Includes new sidewalk construction on west side • Assessment roll proposed for curb & gutter and new sidewalk • 2007 STP project, Schedule: bid June 2007, construction start July 2007 • Capital Consultants (now C2AE) is the Consultant 68050 Cavanaugh Road -Aurelius to Dunckel (STP) - Project Engineer—Dykema/Parry Updated 512/07 • Project will take advantage of The Governor's Jobs Today funding. • L&L Construction is the contractor • Public Meeting Held January 16, 2007 • Construction began April 16, 2007 • Public Hearing regarding assessments was held March 19, 2007. Public notice was not as required, another public hearing was held April 9, 2007. Council ratified assessment roll the following week. 01081 2006 Major Street Resurfacing—Dykema/Parry. Updated 11/01/06 • Construction Complete, Project Closeout underway. 01086 2006 Crush &Shape—Parry. Updated 5/10107 • Work on Francis, Theodore, Richard, Ronald, Reo and Atlanta Place, Pershing/Harding, Pacific were completed in 2006 • Construction began on Alpha, Pennway, Devonshire, Maple Hill, Tulane and Samantha My 7, 2007 • Construction to take 3-4 weeks for completion • Contactor is Tom's Advanced Paving 01087 2007 Local Street Rehabilitation (Crush & Shape)—Parry Updated 5/10/07 • Design to be done in-house • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent, Westbury. Tenny, Pinewood, Laurie Lane, Vans Court, Kessler. Foster • Target Bid date is June 28, 2007 86065 Edgewood Bus Turn-Around —Parry. Updated 5/10/07 • C2AE is working on the design. Final plans ready to submit — 2 — • Project has been determined eligible for CMAQ funding, Tri-County TIP has been amended to include CMAQ projects. • Property acquisition is in negotiation Martin Luther King,Jr. Boulevard Reconstruction—Dykema/Parry Added 4/4/07 • Engineering services awarded to C2AE • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Schedule: bid Fall 2007, construct start spring 2008. 36315 Washington Square,200 & 300 North Blocks — Dykema 5/10107 • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Enhancement funding received -$266,800; project cost estimate $2.9 million • Project is advertised for bid through the City, with MDOT approval for enhancement portion • Bid opening was May 8, 2007—currently reviewing bids • Construction start after Memorial Day BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River- Contractor: Prince Bridge & Marine- Project Engineer: Ahmad • Deck surface drainage problems unresolved. Working with DLZ and Mayors office to negotiate a solution. • Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 11/02/2006]. 46126 Beech Street Bridge over the Grand River- Project Engineer— Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. [Last Updated: 5/2/07]. • Final Plans complete and submitted to MDOT. • Project will be in the June 1, 2007 MDOT bid letting. SEWER PROJECTS 37073 CSO PH IV Seg 1 -025 - Contractor: Dunnigan Bros. - Project Engineer: Ahmad • Project completed in 10/2005, Accounts finalized. [Last Updated: 5/10/2007]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is being closed out. Last Updated May 10, 2007 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers - Project Engineer: Danke Road construction on Seventh Street should start in May. Last updated May 10, 2007. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie- Project Engineer: Danke Gier extended cancelled. Turnaround at end of Rheamont to be constructed. Last Updated May 10, 2007. 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie - Project Engineer: Ahmad • The project resumed construction in April 2007 for its second year of construction. Installation of water main in Filley (East of Taylor to Turner) is complete. Additionally, bore and jack casing on either side of Taylor has been filled with flow-able fill. Installation of 8-inch sanitary sewer on Jackson Street between Tuner and Creston is complete. A temporary gravel road was installed to connect Jackson Street with Harris Street using a side strip through Gier Park for construction traffic operation. Work is progressing smoothly and according to schedule. With start of construction in the adjacent CSO-013 North West Project area, effective May 8, 2007, Turner Street north of Jackson is not available for the construction traffic from this project which be re-routed to other local streets. [Last Updated: 5/10/2007]. 36309 CSO PH IV SEG 3—023—Contractor: K&R— Project Engineer: Danke Utility work in Dumpster Alley completed. Concrete pavement placed in Dumpster Alley with the asphalt to be 3 — placed shortly. Work in Pennsylvania nearing completion with the traffic control to remain in place to facilitate Pennsylvania construction in the 020 project. Construction ongoing in Hosmer, Hill and Eighth south of Michigan. Construction in Larch north of Michigan to start next week as well as construction in Eureka between Hosmer and Eighth. Last Updated May 10, 2007. 36315 CSO PH IV SEG 4—N. Washington —Design —Project Engineer: Dykema/Gamble Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. Preliminary plans complete. Project awarded $266,800 in enhancement funds. Late April bid opening, late May construction start. Last updated February 27, 2007. 36316 CSO PH IV SEG 4— Downtown—Contractor: K&R—Project Engineer: Malvetis K&R was the low bidder. Construction to start in April. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Neighborhood construction meeting scheduled 3-1-07. Last updated February 28, 2007. 27067 CSO PH IV SEG 4—018 SE—Contractor: K&R—Project Engineer: Malvetis K&R was the low bidder. Construction to start in April. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated February 28, 2007. 37076 CSO PH IV SEG 4—020—Contractor: E.T. MacKenzie—Project Engineer: Danke Sewer bored under CSX tracks. Construction of sanitary sewer on south side of Shiawassee. Westbound traffic of Shiawassee maintained. Several water service breaks caused intermittent closure of westbound traffic. The contractor will start work on Pennsylvania within two weeks. [Last Updated: May 10, 2007]. 15088 CSO PH IV SEG 4—013 NW—Contractor: Six-S—Project Engineer: Brunner Bid opened on 1/25/07, contract award in process, expected start of construction 4/2007, project limits are roughly bounded by Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Drainage improvements are proposed through the Public Improvement/assessment process to alleviate storm water drainage issues in the area. Public Hearing for assessment scheduled for Monday, March 12, 2007 in the City Council weekly meeting. [Last Updated: 2/28/20071. 16079 CSO PH IV SEG 5—013 NE— Design— Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 013 NW is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Last Updated May 10, 2007. 26072 CSO PH IV SEG 5—018 SW— Design— Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden. Last Updated May 10, 2007. 37078 CSO PH IV SEG 5—045— Design —Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 045 is roughly Saginaw between Larch and Pennsylvania. Last Updated May 10, 2007. 36317 CSO PH IV SEG 5—2008 Downtown Projects— Design — Project Engineer: TBD CSO separation to be designed in 2007 for 2008 construction. Project is in preliminary design. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Last Updated May 10, 2007. 55054 CSO PH IV SEG 5—034 A—Design—Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Last Updated May 10, 2007. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. -Project Engineer: Ahmad • Project is comprised of 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved on all 10 locations, Final Change Order and account finalization in progress. [Last Updated: 5/10/2007]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. — 4 — • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. [Last Updated: 5/10/2007]. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the Junction Chamber (Structure. #81) after installation needs internal modifications. [Last Updated: 5/10/2007]. XXXX Sanitary Sewer System Master Plan Study 2003— Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01093 2007 Manhole Insert Program—Project Engineer: Danke Manhole inserts have been installed. TetraTech is preparing the report. Last updated May 10, 2007. 47066 Potter Park 1/1 Study— Consultant—Malcolm Pirnie/DC Engineering - Project Engineer: Danke Malcolm Pirnie in the process of finishing the report Last Updated May 10, 2007. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM - Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Comments received from MDEQ 3/12/2007. Second round of groundwater sampling will be started after responding to MDEQ's letter. [Last Updated: 5/10/2007]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ - Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger.[Last Updated 3/2/07]. 46118 O&M Complex RAP -Consultant DLZ - Project Engineer: Brunner. Final report"Environmental History and Current Site Status" submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ- Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Work continues. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). 46093 Diamond Reo RAP -Consultant DLZ-Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Central Garage- Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). — 5 — Baseball Stadium - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. These sites were discussed in the February meeting. Work continues (last updated 3/2/07). SIDEWALK PROJECTS 01090 2007 Sidewalk Repair A - Project Manager: Brian Love (Updated 3/05107) PI 1/II sent to Committee at March 5th Council meeting Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St. Project to be advertised in May, projected constructed start mid-August 01091 2007 Sidewalk Repair B - Project Manager: Brian Love (Updated 3/05/07) PI 1/11 resolution passed 2/19/07 Project to be advertised in May, projected constructed start mid-August (3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash. Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01091 2007 New Sidewalk -Project Manager: Brian Love (Updated 3/05/07) PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in 2007 when site demolition is complete. Working with MDOT on ROW issues. Last Updated February 28, 2007. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township - Act 425) 5B001 College Fields (Old Governor's Collection) - Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, for which site plans are under review. Building /sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. . [Last Updated: 5/10/2007]. 6113001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie- Project Engineer: Ahmad • Pump Station and force main between BRPS and NAPS 100% complete. Certificate of substantial completion issued. Project accounts under finalization. [Last Updated: 5/10/20071. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer — 6 — extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising. The new televising reports are awaited. [Last Updated: 1/31/2007]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village- Boys Training site: Working with developer on road and sewer acceptance. Last Updated September 12, 2006. 28050 US 127 Noise Wall—Project Manager—Jane Dykema Updated 4/4/07 • Project estimate is $5,000,000 with the City Share estimated at$500,000. Project was bid September MDOT letting. • Contractor has been removing trees • MDOT informed us construction to start week of April 16 77087 Wimsatt Industrial Park, Sanitary Sewer Construction - Project Engineer—Ahmad. • Work is 100%complete, accounts finalized, sewer easements complete, sidewalk easement pending [Last Updated: 5/10/2007]. P:\Monthly Progress\5-2-2007.DOC — 7 — Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services April 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Utility Cuts: filled 7592 sq ft of utility cuts with upm (high performance cold patch) waiting for asphalt plants to open projected date 4/16/07. BWL has three crews doing lead line service. Sidewalk Repair: Started repairing sidewalks from winter maintenance have completed 1007 sq ft so for as weather permits. Crack Sealed: When weather and crew size allows sealed Elm and Beech ST expansion joints Currently working on Jolly from Pleasant Grove to MKL. Skin Patched: Waiting for asphalt plants to open. Pothole: Are currently working on Majors and Local streets daily used 173 ton of upm filling potholes and blow ups. Sidewalk Grinding: Started grinding sidewalk joints ahead of sidewalk contract as to save on construction costs for city and residents. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance, pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Participated in many snow related activities, such as salting in Quadrants, salting in 9 routes, Hills and Stops and one fill plow. • Went through all of our gravel streets twice and filled any holes that we found. • The wane weather that arrived in the second half of the month brought back the pot holes, so we began the process of looking for and filling them . • We spent some time reorganizing and cleaning some of our storage areas. • Because of all the salting we do this time of year, we need to spend a lot time cleaning and checking our truck fleet. Sewer Section Sewer Cleaning Activities: • Two Jet/Vac and one jet truck combined for 86675 l.f of sanitary main cleaned. • 151 catch basin structures cleaned by removing solids. Trunkline cleaning has concluded for fiscal year 2006/2007. • Removed debris from 33 sanitary manholes with vac truck. • Cleaned 4941f of storm sewer. Sewer Construction Activities: • Reconstructed three catch basins and patched seven. • Reconstructed seven manhole structures and patched three. • Spot repaired sanitary sewer at eleven locations for a total of 591.f. of main replaced. This is a continuation of repairs need on roads being reconstructed.. Sewer Inspection Activities: • A total 96621.f. of sanitary main was televised. This televising is used to identify problems within the system. Work is continuing on two projects. The list of streets that will be reconstructed in 2007 and misc. CSO investigation televising. • Two Inspectors responded to 274 sewer related calls, completed 75 Miss Dig Stakeouts and inspected 29 sewer repairs made by private contractors. Winter Maintenance Activities: ■ Salted crosswalks one time during the month. Waste Reduction Services ■ Hosted regional E-waste recycling event at RTS: 455 vehicles were served and 57,000 lbs of materials were diverted from landfills. ■ Participated in Waste Reduction Awards Program (WRAP) on April 13. ■ Attended groundbreaking ceremony for Delhi Twp. Drop-off Recycling Center. ■ Met with staff of Spartan Consulting regarding survey materials and activities. ■ Provided Backyard Composting Demonstration at Fenner Nature Center. ■ Provided literature and information at Earth Day Event at Everybody Reads. ■ Provided information and hands-on recycling activity at MDEQ Earth Day event. ■ Staffed informational table at Earth Day event at City Hall. ■ Provided information and hands-on recycling activity at Fairview School Earth Day event. ■ Satff of O &M's management and WRS met to discuss marketing activities. ■ Continued planning for Master Composter Classes. ■ Sold 3330 packs of City Trash Bags (bags). ■ Continued to service our 4917 Blue Billy Trash Cart customers, thousands of bag customers. ■ Serviced our many thousands of recycling households and collected X tons of recyclables. LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT APRIL 2007 OPERATIONS • Throughout April. Synagro Biosolids Management Company in to haul biosolids to land application. • Experienced a sump pump discharge line plugging problem at dewatering lime handling area. A pipe between manholes plugged with lime caused an overflow from the manholes to a grassy area and paved area. No lime or materials generated as a result of unplugging were discharged to the river. • Leaking crack is repaired in the South Plant Equalization Basin west wall. MAINTENANCE • Maintenance crew working on primary clarifiers replacing steel sprockets and chain with composite materials to prevent corrosion and seizing. • Completing work requests and preventative maintenance throughout the month. • Lansing Avenue Pump Station. #5 VFD repaired and back in service. • Frances Park Pump Station. Installed new U-joints on bottom shaft of#2 pump. • Wise Road Pump Station. Installed new seal in #2 pump. ADMINISTRATION • Victor Lootens, Plant Operations Supervisor, retired effective April 21, 2007. • Staff attends Michigan Safety Conference in Grand Rapids on April 17 and 18. • Staff attends Water Environment Federation Biosolids Conference in Denver, CO on April 15-18. • Staff attends Rotating Equipment Seminar in Grand Rapids on April 10-13. • Ongoing projects/contracts progressing through a stage of discussion, paperwork, authorization, or completion: o Cathodic protection for pump stations. o Roofing for two plant buildings and two pump station buildings. o Fume hood ventilation in Laboratory. o Crack and expansion joint repair. o Security fence in lab storage room. o Wire installation in asphalt pavement for automated main gate operation. o Electrical work contract. o Biosolids loading station. o Digester remediation. o Screen mechanism replacement and structural rehab. o Tertiary building structural. • Mercury minimization report submitted to MDEQ as required by NPDES permit. • Department Administrative Professionals Luncheon at the Cadillac Club on April 27. r; REGULAR MEETING „�� „ r.. OF THE Z 7L� .� N; c Fil r_� BOARD OF PUBLIC SERVICE L ,N G C i T MARCH 8, 2007 PRESENT: Matt Flechter and Paul Baerman ABSENT: Ron Bloomberg, Dale Copedge, Shirley Rodgers, and Alfreda Schmidt STAFF: Chad Gamble, Scott House,Christopher Mumby, and Brian Ross VISITORS: Stanley Fedewa 1) CALL TO ORDER: Mr. Flechter called the meeting to order at 11:45 am. Board members elected to have a Committee of the Whole meeting due to the lack of a quorum. The Board agreed to suspend the rules and tabled the agenda items. a. Absences: Mr. Flechter the absence for Mr. Copedge. 2) CITIZEN COMMETNS: Mr. Flechter welcomed Mr. Fedewa. 3) PUBLIC SERVICE DEPARTMENT BUDGET PROPOSAL FY-08: Mr. Gamble referred to the proposed budget that was provided in the Board packet and apologized for the delay in submitting the information to the Board. Mr. Gamble presented highlights and an explanation of computations used is preparing the proposed budget. A discussion ensued. 4) COMMUNICATIONS: None. 5) OTHER BUSINESS: None. 6) ADJOURNMENT: The meeting adjourned at 1:25 p.m. Respectfully Submitted, ,,to ;a) -&,(, Faith Rach Secretary to the Board PUB S VCBD\Minutes\03-08-07 ENGINEERING DIVISION STATUS April 4, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation if the City's permitted storm water discharge pipes for evidence of illicit discharge.Work continued. 5 residences and 1 business identified. Enforcement to begin. (updated 3/2/07) • Greater Lansing Regional Committee for Storm water Management. (Updated 3/2/07). o Executive Committee. Met 2/23/07. Includes all committee updates. ■ PEP committee held a meeting on 2/23/07 in which ETC Institute reviewed for the committee the findings of the Water Quality Survey Findings Report. Copies were distributed to the committee and it will be posted on the GLRC website. ■ IDEP Committee updated the IDEP ordinances for inclusion in the recommended ordinance manual being developed by the Ordinance/BMP Committee. They will be provided with a coversheet prepared by the committee. Pet waste signs are developed and in pricing. Barry and Eaton County Health Commissions will attend the GLRC IDEP committee and are interested in developing point-of-purchase policy for septic system inspection.A free program called TWIST used for tracking wastewater and septic systems was distributed for committee members for review. ■ Educational and promotion work continue. ■ Children's Water Festival is coming up May 10. Volunteer's presenters needed. ■ Ordinance/BMP Committee is reviewing and adapting a BMP manual from a California agency. Work on the ordinance manual continues. SSO=s/ACO: ACO issued by MDEQ.Working on short term improvements referenced in the ACO. (from Fall 2006). Soil Erosion audit and update: Updated 3/2/07. Updated ordinance has been approved by City Council and published. • 2511 MLK submitted an SESC plan for work previously completed. Site closed (Updated 12/18/06). • Violation notice written for 2721 N. Grand River Ave. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed and drawings submitted. Coordination w/DEQ continues to decide is area can be issued a permit(flood plain issue). • Violation notice written for 2016 Worden Street. SESC permit and erosion/sedimentation controls needed. Sedimentation controls installed. • 700 E. Oakland Avenue to be closed due to inactivity. REQUEST FOR PROPOSALS (RFP) Central/Sycamore-Lindbergh Interceptor Evaluation &Engineering Services. Engineer: Ahmad— RFPs received on 2/20/07, under review and selection process. [Last Updated: 2/28/2007]. City of Lansing CSO Program Evaluation—2007. Engineer: Johnson — RFP received on 12/7/06, under review and award process. [Last Updated: 1/31/2007]. - 1 - STREET PROJECTS 36313 Michigan Avenue Streetscape—Contractor: Aggregate Industries/Eastlund—Project Engineer: Danke Updated: February 28, 2007 • Preconstruction meeting held. Construction to start April 16. • Neighborhood meeting scheduled for 3-1-07. Collins Road Reconstruction—Project Engineer— Dykema Updated 4/4/07 • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Engineering services awarded to Fitzgerald-Henn e, Contracts are being prepared • Schedule: bid Fall 2007, construct start spring 2008. 75125 Haag Road Reconstruction—Project Engineer— Dykema/Parry Updated 4/4/07 • Reconstruction between MILK and Miller Road • Final plans submitted to MDOT • Includes new sidewalk construction on west side • Assessment roll proposed for curb & gutter and new sidewalk • 2007 STP project, Schedule: bid June 2007, construction start July 2007 • Capital Consultants (now C2AE) is the Consultant 68050 Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer—Dykema/Parry Updated 4/4/07 • Project will take advantage of The Governor's Jobs Today funding. • L&L Construction was awarded the contract • Public Meeting Held January 16, 2007 • Construction scheduled to begin April 16, 2007 • Public Hearing regarding assessments was held March 19, 2007. Public notice was not as required, need another public hearing, scheduled for April 9, 2007 01081 2006 Major Street Resurfacing—Dykema/Parry. Updated 11/01/06 • Construction Complete, Project Closeout underway. 01086 2006 Crush &Shape—Parry. Updated 4/4/07 • Work on Francis, Theodore, Richard, Ronald, Reo and Atlanta Place, Pershing/Harding, Pacific were completed in 2006 • Alpha, Pennway, Devonshire, Maple Hill, Tulane and Samantha to be constructed in 2007 • Construction start, tentative, is May 1, 2007 • Contactor is Tom's Advanced Paving 01087 2007 Local Street Rehabilitation (Crush &Shape)—Parry Added 2/28/07 • Design to be done in-house • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent, Westbury. Tenny, Pinewood, Laurie Lane, Vans Court, Kessler. Foster 86065 Edgewood Bus Turn-Around—Parry. Updated 4/4/07 • C2AE is working on the design. GI plans ready to submit • Project has been determined eligible for CMAQ funding, Tri-County TIP will be amended to include CMAQ projects in approx 1 month. • Property acquisition is in negotiation - 2 - Martin Luther King,Jr. Boulevard Reconstruction-Dykema/Parry Added 414/07 • Engineering services awarded to C2AE • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. • Schedule: bid Fall 2007, construct start spring 2008. 36315 Washington Square,200 &300 North Blocks-Dykema 4/4/07 • Project to reopen the mall between Ottawa and Shiawassee to vehicular traffic, includes roadway, streetscape elements and rain gardens • Enhancement funding received-$266,800; project cost estimate $2.9 million • Will be bid through the City with MDOT approval for enhancement portion • Bid opening May 8, 2007 • Construction start after Memorial Day BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge& Marine- Project Engineer: Ahmad • Deck surface drainage problems unresolved. Working with DLZ and Mayors office to negotiate a solution. • Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 11/02/2006]. 46126 Beech Street Bridge over the Grand River-Project Engineer-Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. [Last Updated: 9/12/2006]. SEWER PROJECTS 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. -Project Engineer: Ahmad • Project completed in 10/2005, Account finalization in process. [Last Updated: 1/31/2007]. 27064 CSO PH IV SEG 1 -018E-Contractor: E.T. MacKenzie-Project Engineer: Danke Project is being closed out. Last Updated February 28, 2007 17043 CSO PH IV SEG 2-018N A-Contractor: Dunigan Brothers - Project Engineer: Danke Road construction on Seventh Street should start in April. Last updated February 28, 2007. 17044 CSO PH IV SEG 2-018N B-Contractor: E.T. MacKenzie -Project Engineer: Danke Reheamont final paved. Case final paved (still needs curb and gutter at Lansing Plating). Gier extended on hold. Last Updated February 28, 2007. 16077 CSO PH IV SEG 3-013 West-Contractor: E.T. MacKenzie -Project Engineer: Ahmad • Construction of sewer and water main completed in Filley Street and in Taylor Street from Filley Street to Jackson Street,all excavated road sections were blacktopped by 10/31/06.Remaining sewer construction will be resumed per plans in spring 2007 [Last Updated: 2/28/2007]. 36309 CSO PH IV SEG 3-023-Contractor: K&R-Project Engineer: Danke Telecom and gas utilities in Dumpster Alley are lowered under the steam utility Paving of the alley scheduled to start in early March. Work in Pennsylvania from Michigan to Eureka to start March 19. Work in the neighborhoods south of Michigan to start in early April. Neighborhood meeting scheduled for 3-1-07. Last Updated February 28, 2007. 36315 CSO PH IV SEG 4-N.Washington-Design-Project Engineer: Dykema/Gamble Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. Preliminary plans complete. Project awarded $266,800 in enhancement funds. Late April bid opening, late May construction start. Last updated February 27, 2007. 36316 CSO PH IV SEG 4-Downtown-Bid-Project Engineer: Malvetis K&R was the low bidder. Construction to start in April. Work includes Kalamazoo from Capitol to the Grand - 3 - River and Seymour from Ottawa to Ionia. Neighborhood construction meeting scheduled 3-1-07. Last updated February 28, 2007. 27067 CSO PH IV SEG 4-018 SE-Bid-Project Engineer: Malvetis K&R was the low bidder. Construction to start in April. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated February 28, 2007. 37076 CSO PH IV SEG 4-020-Design-Project Engineer: Danke Bid opened on 12/21/06, under award process, expected start of construction 4/2007, project limits are roughly bounded by Oak Park, Eastern HS, Jerome and Larch. [Last Updated: 1/31/2007]. 15088 CSO PH IV SEG 4-013 NW- Design-Project Engineer: Brunner Bid opened on 1/25/07, contract award in process, expected start of construction 4/2007, project limits are roughly bounded by Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Drainage improvements are proposed through the Public Improvement/assessment process to alleviate storm water drainage issues in the area. Public Hearing for assessment scheduled for Monday, March 12, 2007 in the City Council weekly meeting. [Last Updated: 2/28/2007]. 16079 CSO PH IV SEG 5-013 NE-Design-Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 013 NW is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Last Updated January 31, 2007. 26072 CSO PH IV SEG 5-018 SW-Design-Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and.Prudden. Last Updated January 31, 2007. 37078 CSO PH IV SEG 5-045-Design-Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 045 is roughly Saginaw between Larch and Pennsylvania. Last Updated January 31, 2007. 36317 CSO PH IV SEG 5-2008 Downtown Projects-Design-Project Engineer: TBD CSO separation to be designed in 2007 for 2008 construction. Project is in preliminary design. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Last Updated January 31, 2007. 55054 CSO PH IV SEG 5-034 A-Design-Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Last Updated January 31, 2007. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. -Project Engineer: Ahmad • Project is comprised of 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved on all 10 locations, Final Change Order and account finalization in progress. [Last Updated: 2/28/2007]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. [Last Updated: 2/28/2007]. • Procurement Contract: Supplier:Amitech USA, procurement of all structures complete, however the Junction Chamber(Structure.#81)after installation needs internal modifications. [Last Updated: 2/28/2007]. XXXX Sanitary Sewer System Master Plan Study 2003-Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks" like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01093 2007 Manhole Insert Program-Project Engineer: Danke - 4 - O&M installing inserts. 1200 inserts have been installed this year. About 700 inserts yet to be installed. Last updated February 28, 2007. 47066 Potter Park III Study—Consultant—Malcolm Pirnie/DC Engineering -Project Engineer: Danke Malcolm Pirnie and DC Engineering will be finishing the study in March and April with final report in May. Last Updated February 28, 2007. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06,wells re-surveyed 12/06, and the report submitted to MDEQ on 2/16/07. Second sampling of groundwater sampling to follow in approximately six months after submission of report to MDEQ. [Last Updated: 2/28/2007]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ- Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger and consultant. The City drafted an RFP developed for joint work between City and Granger.[Last Updated 3/2/07]. 46118 O&M Complex RAP -Consultant DLZ-Project Engineer: Brunner. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01.Additional/ Remaining scope of site investigations to be completed based on MDEQ's observations. NTH'selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). 66050 Fire Station#9-Environmental Investigations/Site closure-Consultant DLZ -Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure.Work continues. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). 46093 Diamond Reo RAP -Consultant DLZ - Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Central Garage-Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Baseball Stadium - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held in February, 2007, and discussed our intended cleanup program. MDEQ substantially agreed to our proposal. (last updated 3/2/07). Other Environmental Projects -Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. These sites were discussed in the February meeting. Work continues(last updated 3/2/07). SIDEWALK PROJECTS 01090 2007 Sidewalk Repair A-Project Manager: Brian Love (Updated 3/05/07) - 5 - PI 1/II sent to Committee at March 51h Council meeting Area: Bounded by Oakland Ave., Washington Ave., Willow St., and Seymour/N. Grand River Ave. Also the south side of Ionia St. between MLK Jr. Blvd .and Pine St. 01091 2007 Sidewalk Repair B - Project Manager: Brian Love (Updated 3/05107) PI 1/11 resolution passed 2/19/07 Project going to bid (3)Areas: Bounded by Jolly Rd., Crocus Ave., Bluebell Dr., and S. Wash.Ave., Also, Jolly Rd., Ballard St., Ingham St., and Fielding Dr. Also, Cavanaugh Rd., S. Penn. Ave., Vernon Ave. and Parkway Blvd. 01091 2007 New Sidewalk -Project Manager: Brian Love(Updated 3/05/07) PI I resolution passed 02/19/07 Currently under design. Area: west side of N. Larch between Thomas and Douglas; Both sides of Douglas between Larch and Benjamin; South side of Miller Rd. between S. Penn. Ave. and Beechfield MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in 2007 when site demolition is complete. Working with MDOT on ROW issues. Last Updated February 28, 2007. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 5B001 College Fields (Old Governor's Collection) -Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, for which site plans are under review. Building/sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. . [Last Updated: 1/31/2007]. 6B001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie - Project Engineer: Ahmad • Pump Station and force main between BRPS and NAPS 100% complete. Certificate of substantial completion issued. Project accounts under finalization. [Last Updated: 1/31/2007]. LETTER OF INTENT PROJECTS LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1, 2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising. The new televising reports are awaited. [Last Updated: 1/31/2007]. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village - Boys Training site: Working with developer on road and sewer acceptance. Last Updated September 12, 2006. 28050 US 127 Noise Wall— Project Manager—Jane Dykema Updated 4/4/07 • Project estimate is $5,000,000 with the City Share estimated at$500,000. Project was bid September MDOT letting. • Contractor has been removing trees • MDOT informed us construction to start week of April 16 - 6 - 34032 Ionia Street Sanitary Sewer Extension -Project Engineer—Ahmad. • MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved,work not yet started by developer. [NO CHANGE, Last Updated: October 17,2005]. 77087 Wimsatt Industrial Park, Sanitary Sewer Construction -Project Engineer—Ahmad. • Work is 100% complete, accounts under finalization, sewer and sidewalk easements being pursued [Last Updated: 11/02/2006]. P:\Monthly Progress\2-28-2007.DOC - 7 - 4/10/2007) Faith Rach-PS Monthly March 07.doc Page 1 Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services March 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Utility Cuts: filled 7592 sq ft of utility cuts with upm(high performance cold patch)waiting for asphalt plants to open projected date 4/16/07.BWL has three crews doing lead line service. Sidewalk Repair: Started repairing sidewalks from winter maintenance have completed 1007 sq ft so for as weather permits. Crack Sealed: When weather and crew size allows sealed Elm and Beech ST expansion joints Currently working on Jolly from Pleasant Grove to MKL. Skin Patched: Waiting for asphalt plants to open. Pothole: Are currently working on Majors and Local streets daily used 173 ton of upm filling potholes and blow ups. Sidewalk Grinding: Started grinding sidewalk joints ahead of sidewalk contract as to save on construction costs for city and residents. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance, pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. • Participated in many snow related activities, such as salting in Quadrants, salting in 9 routes,Hills and Stops . • Went through all of our gravel streets twice and filled any holes that we found. • Street sweeping began this month. The Trunklines have been completed and we are now sweeping the Major streets for the first time. • Participated in potholing all month.. • We began going through all of our mowing routes and picked up any debris that was found. • Because of al l the salting we do this time of year,we need to spend a lot time cleaning and checking 4/10/2007) Faith Rach PS Monthly March 07.doc Page 2 our truck fleet. Sewer Section Sewer Cleaning Activities: • One JetNac and one jet truck combined for 518501.f. of sanitary main cleaned. • 169 catch basin structures cleaned by removing solids. One jet/vac truck has been assigned to State Trunklines. • Removed debris from 10 sanitary manholes with vac truck. • Removed roots from 32701f of sanitary main using cable machines. Sewer Construction Activities: • Reconstructed three catch basins and patched three. • Reconstructed four manhole structures and patched four. • Spot repaired sanitary sewer at four locations for a total of 261.f. of main replaced.These repairs were made on roads that are being paved this construction season. Sewer Inspection Activities: • A total 4931 l.f. of sanitary main was televised.This televising is used to identify problems within the system. Work is continuing on two projects. The list of streets that will be reconstructed in 2007 and misc. CSO investigation televising. • Two Inspectors responded to 286 sewer related calls,completed 193 Miss Dig Stakeouts and inspected 22 sewer repairs made by private contractors. Winter Maintenance Activities: ■ Salted crosswalks one time during the month. Waste Reduction Services • Collaborated with regional partners on EPA Resource Conservation Challenge grant proposal. ■ Developed letter of support for the City of Lansing to be considered a contributing partner in the grant project. ■ Participated in Regional Book Recycling Event held at ELDPS on March 31. ■ Internal Recycling: 1. Presented internal recycling information to the following departments: Human Resources, (4/10/2007) Faith Rach - PS Monthly March'07.doc Page 3 Parks &Recreation,Mayor's office,Planning&Development,Public Service&the Treasurer's Office. 2. Distributed 21 gallon blue trash carts and green recycling to City Hall departments to collect mixed paper,newspaper,#1 and#2 plastic bottles. 3. Placed recycling information display in the City Hall lobby. 4. Posters hung throughout City Hall to remind employees and visitors to recycle. ■ Display at Lansing Home&Garden show,in addition to a collection of shoes,cell phones,batteries, hard cover and paperback books and phone books. ■ Staff attended 8 hr. Hazwoper training. ■ Participated in Community Based Social Marketing webinar. ■ Continued planning for tri-county waste reduction awards program to be held on April 13'. ■ Presented follow up recycling information to K-2 grade students at Woodcreek School. ■ Attended seminar at MSU regarding Renewable Energy and Energy Conservation. ■ Continued planning for Waste Reduction Awards Program, MDEQ Earth Day Event,Master Composter Classes,Backyard Composting Demonstrations,and Regional E-waste Collection. ■ Sold 4665 packs of City Trash Bags (23,325 bags)and 225 Bulk Stickers. ■ Continued to service our 4878 Blue Billy Trash Cart customers,thousands of bag customers. ■ Serviced our many thousands of recycling households and collected 171 tons of recyclables. (4/10/2007) Faith Rach -WWTP March 2007 Report.d Page 1 LANSING WASTEWATER DIVISION MONTHLY STATUS REPORT MARCH 2O07 OPERATIONS ❑ Week of 3/5/07. Roll-off trucks in for service work at South Street O&M Garage. ❑ Week of 3/5/07. Belt Filter Press repair work completed. New belt installed. ❑ Week of 3/12/07. ROTORK Rep in to look at gate valve at diversion structure. Gear housing is cracked. ❑ Week of 3/19/07. Synagro unable to haul biosolids because of load restrictions. ❑ Week of 3/19/07. Conducted a tour for a Lansing Community College class. MAINTENANCE ❑ Throughout March. Christman Subcontractors performing expansion joint and crack repairs to tanks, basement walls and tunnel walls throughout the plant. ❑ Week of 3/5/07. #2 Plant Effluent Water Pump. Vibration problem. Switched from mechanical seal to packing gland to give greater support to the drive shaft. ❑ Week of 3/5/07. Acquiring "no trespassing"signs for perimeter fence of WWTP. ❑ Week of 3/5/07. Installed a new impeller on a pump at East Jolly Road pump station. ❑ Week of 3/5/07. Installed repaired#15 return activated sludge pump and motor. ❑ Week of 3/5/07. Installed repaired#30 south plant scum pump. ❑ Week of 3/12/07. Repairing two scum pumps on South Plant this week. ❑ Week of 3/12/07. #26 Return Activated Sludge pump is down for repair. Impeller came off drive shaft. ❑ Week of 3/12/07. Repaired collection mechanism for#16 primary clarifier. ❑ Week of 3/12/07. Repaired#4 pump at Harton Street pump station. ❑ Week of 3/12/07. Replaced the smoke alarms for the odor control unit at the Screen Building. Smoke alarms failed due to corroded contacts. ❑ Week of 3/12/07. Riversedge Pump Station power failure. Used the portable generator until restored. ❑ Week of 3/19/07. Electrician working on variable frequency drive units at Lansing Avenue Pump Station. ❑ Week of 3/26/07. Plant and Pump Station staff continues to conduct preventative maintenance. ADMINISTRATION • Throughout March. Staff working on completion of NPDES Permit renewal application. Completed permit application submitted to MDEQ on 4/4/07. • Week of 3/5/07. Met with MDEQ to discuss Diamond REO groundwater remediation site. ❑ Week of 3/5/07. Met with MDEQ to discuss the Digester Remediation Project. ❑ Week of 3/5/07. F,T,C,&H Consultants awarded roofing contract for pumping stations roofs and plant buildings roofs. ❑ Week of 3/12/07. Victor Lootens, Plant Operations Supervisor, has announced he will retire effective April 21, 2007. ❑ Week of 3/12/07. Met with TetraTech rep to discuss Screen Project issues. ❑ Week of 3/12/07. Staff attends the workshop; Utilities Helping Utilities-Mutual Aid Response Networks. ❑ Week of 3/19/07. Notice of Violations for Industrial Users published in the Lansing State Journal. ❑ Week of 3/26/07. Industrial Pretreatment Program Annual report submitted to MDEQ. ❑ Week of 3/26/07. Technical Maintenance staff attends the Facilities Solutions Expo in Novi. ❑ Week of 3/26/07. Conducted oral interviews for filling Operations Supervisor 33 position. ❑ Week of 3/26/07. The Wastewater Division received the bronze award for increased contributions to United Way in the fall 2006 campaign. N S C� PUBLIC SERVICE DEPARTMENT 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com 1(` 1 c Virg Bernero,Mayor Memio To: Public Service Board From: Chad Gamble,Director of Public Service Date: March 6, 2007 Re: Proposed Budget for 2008 Fiscal Year It is my pleasure to present to you the Department of Public Service Budget submittal to the Mayor for his consideration and subsequent submittal to Council for adoption. In previous years the Department's proposed budget was submitted in January or February. I regret that this submittal was unable to meet the previous budget submittal time line. As this is my first year as Director, I am learning the intricacies of the budget and how difficult it is to bring to you a budget that will represent what will actually be submitted to Council, in a timely fashion. I believe that, upon investigation, the budget that was submitted to the Public Service Board in recent years, in many areas, differed greatly from the "final version" of the budget eventually submitted by the Mayor to Council. This budget was exceedingly difficult to put together and it wasn't until February 23, 2006 when we received our Departmental expenditure targets. I would be remised in not mentioning the very hard work of each of the Division Heads, Dean Johnson,Brian Ross, and Scott House as well as the Departmental Coordinator Christopher Mumby in the production of this document. Our Budget Team would be pleased to answer any questions you may have regarding our FY 08 budget submittal. I would also ask, after your review and consultation,that you offer your support:for our budget submittal. Thank you. copy: Jerry Ambrose Randy Hainan CEIVE REGULAR MEETING 2 , ,,, 2c , i c OF THE u' � �l �5 Si� �� 0 BOARD OF PUBLIC SERVICE l..A V `l CL i FEBRUARY 15, 2007 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Matt Flechter, and Shirley Rodgers ABSENT: Alfreda Schmidt STAFF: Chad Gamble, Scott House, Dean Johnson, Christopher Mumby, Ann Parry, Victor Rose, and Brian Ross VISITORS: None 1) CALL TO ORDER: Vice-Chair Bloomberg called the meeting to order at 11:55 a.m., at the Public Service Department Wastewater Treatment Plant. Mr. Bloomberg asked for a suspension of the rules to cover agenda items out of order. All members concurred. a. Absences: Mr. Bloomberg excused Ms. Schmidt's absence. 11:57 pm Mr. Flechter arrived and presided over the meeting. Mr. Flechter thanked Mr. Bloomberg for chairing meetings during his absence. 2) DIRECTOR'S REPORT: Mr. Johnson stated that Mr. Gamble is currently meeting with downtown businesses regarding the Michigan Avenue round-about. The following was presented. a. Mr. Johnson welcomed Ann Parry, Project Engineer. Ms. Parry provided a "neighborhood meeting" presentation of the Cavanaugh Road project. A discussion ensued regarding road projects and respective funding issues. 12:35 pm Mr. Gamble arrived. b. Mr. Gamble reported that the administration is still working on budget preparation. City Charter requires the Mayor to present a budget to City Council on or before the fourth Monday in March. Ms. Rodgers stated she is hoping the administration with share budget information with the Board. C. Establishing Public Service Department Priorities: Mr. Gamble suggested Public Service Board Page 2 February 15, 2007 Board's involvement when drafting priorities for the department. A discussion ensued regarding potential shortfalls, staff reduction scenarios. Mr. Gamble stated that the departments have drafted budgets which reflect a 5%, 10%, and 15% staff reduction. Mr. Gamble indicated Public Service will not feel the impact to the degree other departments may. 3) APPROVAL OF MINUTES: January 11, 2007- Ms. Rodgers moved, Mr. Copedge seconded, to approve meeting minutes for January11, 2007, as presented. Mr. Bloomberg noted a spelling correction on page 1, item 4. Ms. Rogers moved, Mr. Copedge seconded, MOTION CARRIED, to approve meeting minutes for January11, 2007, with the noted correction. January 25, 2007 — Ms. Rodgers moved, Mr. Copedge seconded, MOTIONED CARRIED to approve meeting minutes for January 25, 2007, as presented. 4) CITIZEN COMMENTS: None 5) ACTION ITEMS: None 6) REPORT OF OFFICERS: January 2007 Divisional reports were distributed in Board member packets. The following information was reported: a. Engineering Section: -Mr. Johnson reported that a neighborhood meeting is scheduled February 22, 2007, to present information regarding the Haag Road construction project. The meeting begins at 7:00 p.m., at Attwood School. -Mr. Johnson reported on the CARTS TIP Program for 2008-2010. A summary of the anticipated road projects for 2008, was provided. The program will be presented to the Tri-County Regional Planning Commission February 22, 2007. 12:35 pm Mr. Gamble arrived. Public Service Board Page 3 February 15, 2007 -Mr. Gamble provided an update regarding the roundabout construction at the intersection of Washington Avenue and Michigan Avenue. 12:50 Mr. Copedge left to attend to other obligations. b. Wastewater Treatment Section: Mr. Ross reported the following: .Currently working on the NPDES permit to be completed by the end of March -Discussion regarding planned energy savings by reconfiguring use of plant blowers. -Currently drafting a proposal for energy consumption systems at the plant. C. Solid Waste Section: The following was reported: Mr. Gamble stated the department is looking at changes with regard to programs offered and improving marketing efforts. d. O & M Section: Mr. Rose provided updates. 7) COMMUNICATIONS: a. Two letters from Paul Baerman dated February 7, 2007, were received and placed on file. 8) OTHER BUSINESS: None. 9) ADJOURNMENT: The meeting adjourned at 1:25 p.m. Respectfully Submitted, ,_�7a.,-Z, 3AA,/,_ Faith Rach Secretary to the Board PUBS VCBD\Minutes\02-08-07 PUBLIC SERVICE DEPARTMENT Budqet Summary Missions and Roles: The Public Service Department is responsible for engineering, construction, regulation, maintenance, and operation of roads, bridges, sidewalks, storm and sanitary sewers, and wastewater processing facilities. The Department operates the City's solid waste regulation and collection system and waste reduction services through its recycling program. It also provides interdepartmental engineering assistance on City construction projects. Activities of the Department are primarily supported through: General Fund, the Act 51 Major and Local Streets Special Revenue Funds, Sewage Disposal System Enterprise Fund, Garbage and Refuse Collection Enterprise Fund, Recycling Enterprise Fund, Service Garage Internal Service Fund, and the Administration and Engineering Internal Service Fund. I. ADMINISTRATION & ENGINEERING: Major Activities: The Administration and Engineering Division provides oversight and technical support to the operating divisions of the Public Service Department and to other City departments, including preparation of construction plans and specifications, records and maps, construction management, inspection and regulation, development of maintenance priorities, and other special projects. It is responsible for Civil Engineering functions, such as the design of roads and the City's combined sewer overflow program. It is operated as an internal service fund and its activities are funded from the General Fund, Sewer Fund, Act 51 funds, refuse and recycling funds, service garage funds, and various construction and grant sources. II. OPERATIONS AND MAINTENANCE Manor Activities: The street and sewer crews in this Division are responsible for the maintenance and repair of City streets, sidewalks, curbs and gutters, sewers, bridges, and pedestrian overpasses. These crews are involved in crack filling, resurfacing, pothole repair, sweeping, salting, snow removal operations, sewer cleaning, repair, inspection and replacement. Within Act 51 Major and Local Streets Funds are budgets for routine maintenance of streets and bridges which are managed by the Operations and Maintenance Division of the Department, and traffic control systems which are under the management of the Planning and Neighborhood Development Department's Transportation Division and Parking Office. The State of Michigan contracts with the City and provides funding within the Major Streets Fund for maintenance and repairs to roadway and traffic control systems on State trunklines. The Funds support administration for these programs, and remaining available money is used for major capital maintenance activities for roads, bridges, and traffic control systems, in accordance with Public Act 51 of 1951, as amended. Revenue for the fund is largely derived from formula allocations from the State of Michigan Gas and Weight tax and is restricted to road related purposes under law. The Garbage and Refuse Collection Fund is another part of the Operations and Maintenance Division. Included is funding for collection of bulk refuse items which is seen as a means of ensuring that City residents have ready access and can properly dispose of large refuse items. A fee is charged for purchase of stickers to support this service, and low income individuals can apply for free stickers for bulk disposal through the Public Service Department. Also included is funding for weekly refuse pick-up utilizing City imprinted trash bags ("Blue Bags") which are sold through local merchants, or refuse carts ("Blue Billy Program")which are billed on a quarterly basis and are available by calling the Department. A hallmark of the system, which operates in the private market, is providing volume based collection. This is intended to compliment Recycling efforts,by making refuse disposal less expensive for residents who make regular use of the City's recycling program. Revenue is derived from fees for purchase of bags, and from quarterly billing for container services. The Recycling Fund is supports Operations and Maintenance Division activities, including weekly curbside collection of a range of recyclable materials and organic yard waste for compost, serving residences with four or less units. Under ordinance, larger residential complexes, and commercial and industrial operations are required to recycle and the Department is charged with oversight of this activity. Funding is provided to operate a transfer station for collected goods which provides for the preparation of collected materials for market.The General Fund provides funding to employ City workers with job related injuries, who are restricted to light duty, to sort goods to improve their marketability.The Work Hardening program operates to reduce potential workers compensation costs. Finally, the budget provides for citizen education as to the desirability and means of recycling. Revenue is derived from a fee placed on residential units, along with proceeds from sale of collected materials, and is restricted to operating the Recycling program. The Service Garage Fund is an internal service fund which owns, maintains, fuels, and rents the various vehicles used within the Public Service Department. It is now managed by the Central Garage under the Finance Department, but the budget was created by the Public Service the Operations and Maintenance Division. Rental rates, exclusive of those for Recycling and Refuse vehicles, are established annually through the Michigan Department of Transportation. Such rates are the amounts that can legally be charged for State Trunkline related work. The Fund is also used as a funding conduit for collection of building rental fees from the various Public Service Department Funds to pay debt service costs for the Operations and Maintenance Building. The Service Garage fund is also used for the Department's Technical Equipment Replacement Program ("TERP"). III. SEWAGE FUND (WASTEWATER) Major Activities: The Wastewater Division has two primary responsibilities: The repair, maintenance and operation of the Wastewater Treatment Plant, and pump stations to ensure the City meets the federal requirements for effluent, and the monitoring of industrial waste. The Sewage Disposal System Fund includes a portion of the Engineering Internal Fund budget (645)for activities related to the City's Combined Sewer Overflow (CSO) abatement project. It funds operation and maintenance of the wastewater treatment plant and pump stations, and testing and monitoring of industrial effluent under the management of the Wastewater Division of the Department. Funding is provided for assessment, cleaning, repairs, complaint resolution, and hook-up to the sanitary sewer system which is managed by the Operations and Maintenance Division of the Department. Finally, all capital project activity relating to the sanitary sewer system,which includes the CSO elimination project, and all debt service incurred in the maintenance and development of the sanitary sewer system, has been supported by the Fund. The anticipated annual rate growth of the system remains at 4%. The Sewage Fund's revenue is largely derived from a fee based on water consumption and collected under administrative agreement with the Lansing Board of Water and Light. Proceeds of this fee are restricted to sewer processing and collection systems and activities, per ordinance and bonding covenants. Additional funding may be utilized, as available, from bond proceeds and interest on existing bond issues, Federal E.P.A. and Transportation Funds, Michigan Department of Transportation and Michigan Department of Environmental Quality Grants, State Revolving Loan Funds, the Lansing Building Authority, Tax Increment Finance Authority, Special Assessments, and the City's Community Development Block Grant. Debt Service. With the Michigan Department of Environmental Quality's policy of"Alternative Justifiable Expense (AJE)"and inflation related cost changes, a lesser percentage of Combined Sewer Overflow costs were eligible for State Revolving Loan Fund funding in FY 2004, FY 2005 and the FY2006 budget year. The debt servicing costs increase as more market based bonding is needed to offset subsidized State Revolving (SRF) Loan funds. Low Income Sewer Credit. Based upon the Michigan Home Heating Credit, a low income sewer credit eases the administrative burden of the program. It is estimated that $120,000 will be credited to qualifying low income home owners within Lansing. Public Service FY 2008 Budget Excluding CIP and Debt Total: $43,805,484 Service Garage Fund, $4,391 ,312 Recycling Fund, General Fund, $3,584,083 $5,953,506 Refuse Fund, $1 ,567,276 -` - - Act 51 Fund, Sewage Fund, $12,973,809 $15,335,498 Director of Public Service Chad Gamble Public Service Administration And Engineering De put Director PSDepL P Y Coordinator 34 Vacant hristopher Mumb 1Z=1 City Engineer Dean Johnson Assistant Assistant Env.Eng Tech Supv 34 City Engineer City Engineer 37 Bob Rose Alec Malvetis Jane Dykema Bill Brunner Permits Engineer 6 En sneer 36 Engineer 34 En sneer 33 3 9� 9 Zubair Ahmad Dan Danke Ann Parry Vacant j Eng. Senior Eng- Eng ^9 Seasonal 32 Tech 32 Tech 29 sssaTech r Volk Brian Love Chris Johnston Jokay Maxie JUN SURFACE RECYCLING ------------- STREET O&M ADMINISTRATION SEWER SOLID WASTE RECYCLING SECTION ASNTSOLIRINASTES �30 T SOLID ASEE.: 1-14 4ACANT ;' UAW. SOLID WASTE OFFICE SOLID WASTE OPR.400;: VACANT UA1N, " RECYCLING COLLECTION O&M ADMINISTRATIVE OFFICE PRINGIPAL;CLERK25 VACANT_ 80S PAYROLL DISPATCH ACCOUNTS PAYABLE SOLID WASTE SECTION SOLI D,,WASTE'SU P R_32i VACANT 580S` :_SEA MAINT WKR 100 _ SEA MAINT WKR�,00 VACANT f UACANT _l1AW UA1N, COMPOST COLLECTION REFUSE AND BULK COLLECTION :1 .�-.�i �R _'�.rlf 1 r�r ]`��1]�=^nj•,t¢�f i<�>,��t�91�'- - C+l f �'C� 1 , iC) _ ._ - ';� JF` 4 ' c� { f` ' r�7 C)rt!/ r� 1Rrr tt�r flt •• 11 t- � •r• r i � JJtI Vt i� +F � r. ! 7 ! , :. -_.� :C! — Fr Pt ! (.li{Ptrll�iEr{7[1FJ -- s � t , tt5ct;a !- 1 v •t -- ( .-- .3 - - t f it t 1-3 Fr�[i ;. _imm.M3iiif3<< - ri+ JrIow IN A tM r"f.;,AI t l 1,+ STREET MAINTENANCE SECTION MAINT SUPR 30 MAINASUPR_30, HOLD=VACRNA : VACANA 580S '580S, :: EQUIP-OPR 400 EQUIP.'OPR 500 VACANT VACANT UAW UAW _ DRIVER_ RINN VACANT =�=�m mw D61UEIUR300RTWK: 00 ay` � C �IT ;� av VACANT . , 1� C�AN� §C yACnrt:�x :;K n �UAWc� UAW MAINrWKR2o,2 0. CREW 7: CRACK AND SEAL (2ND) VACANT : CREW 2: CONCRETE MAINT=W N 200 CREW 6: SKIN PATCH VACANT U,AW- CREW 3: RESURFACING � 1 1 ( 4 )I+l{ It 1 - ---- t{ .�r)t{I -- !.1my ' it. }PC,gv.iill! Ct t�J. �1{ t'2 L ill ant !}- ■ / ■ �' it / 3''l;f i�_•..-p::F; .__ DIVISION SUPERINTENDENT 42 PUBLIC SERVICE DEPARTMENT WASTEWATER DIVISION Ex 52 Employees(Including seasgnaLsl ASSISTANT DIVISION SUPERINTENDENT 38 EX i INSTRUMENTATI ON TECHNICIAN 33 1 PRINCIPAL CLERK 24 >VSTEMS ANALYST 35 NS _ECTRICAL TECHNICIAN 34 1 PLANT MAINTENANCE SUPERVISOR 35 1 34 1 NDUSTRIAL SURVEILLANCE SUPERVISOR 35 7 O 35 S) Iffs) S11TS) 4 OPERATIONS SUPERVISORS 33 1 1 SST.MAINTENANCE SUPERVISOR 33 1 CHEMIST 31 r FIELD TECHNICIAN 29 I FIELD OPERATIONS SUPERVISOR 33 S) 4 LAB TECHNICIANS 29 S) g 1 UTILITY ELECTRICAL WORKER 31 4 UTILITY MAINTENANCE WORKERS 600 NS clwNS)......-- 3 WW PLANT OPERATORS(Relief) 600 4 WW MAINTENANCE WORKERS 600 1 UTILITY MAINTENANCE WORKER 300 3 WW PLANT OPERATORS(Shift) 500 1 WW MAINTENANCE WORKER 500 (UAW) 4 WW MAINTENANCE WORKERS 400 3 WW PLANT OPERATORS(Shift) 400 i WW MAINTENANCE WORKERS 300 1 WW EQUIPMENT OPERATOR 400 1 STOREIPARTS WORKER 400 UAW 1 CUSTODIAL WORKER 100 2 SEASONAL LABORORS UAW r r 4--go. rkshect FY 2008 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 95',: New Target=S 5.gg267g Amended Year- F>'2007 FY 2008 FY 200B FY 2006 Apynt Cade r End Adopted Amended Year-lo-Date Dee.-June Year-End Department FY,,- 9BnS-&Engi Desviol'on ug dgeJ u I ( Department Department 101 e53503.702000.0000O Admin.8 Engine SALARIES 6udp@t Budget Actuals 8 Estimate Rqj��y� Depzrtrnent ' 101.453503.707000.00000 Admin.&En 785,968 784.078 HffiLC� As Sub 'tted 101,453S03.708000.00000 Admin.&En9'n6Otf TEMPORARY HELP 390 - - gine OVERTIME-BENEFITS 107'53603.7 15000.00000 Admin.&Engine FRINGE BENEFITS 9,990 1,878 101.453503.741000.00000 Admin.&En MISCELLANEOUS OPERATING 54r,512 547,512 101.453603.743000.00000 Admin.8 Engine 29,524 47.512 _ Engine CONTRACTUAL SERVICES 152D 1755 2,391 (2.3911 101.453603.743700.00000 Admin.&Engine ENGINEERING _ - - _- 1C7&53503.744110.00000 Admin.B Engine UTILITIES-CITY HALL - 824,150 824,150 - 824,150 824,150 _ 101.453603.7d4200.00000 Admin.&En - 18,970 18.970 5,118 872.9B5 872985 872.985 Engine TELEPHONE - 18,970 15.970 13.852 18.970 20.867 7ZSBS 8729a5 101153603.700.00000 Admin.B Engine STREET LIGHTING _ 5.741 21.129 26,8i0 26,870 20.a5720.887 20•967 101.45?603.745200.00000 Admin.&Enaine EQUIPMENT RENTAL 3.000,000 3.000,000 977,050 2.090.000 3,06i,050 26,870 25.870 26.870 101-5350?.745300.00000 Admin.8 En 10,249 11,542 32.448 32,448 3,896 3,169,732 3.189.732 3,189.i32 gine LEASES 2,520 BOS _ 28,553 32,G4B 34,070 34,070 3,189.i32 101.453603.746000.00000 Admin.&Engine REPAIR&MAINTENANCE 520 Bdt _ - - - 101 453'003.747000.00000 Admin.&Engine TP_AINING _ - 190 300 49p - Admin.&Engineering Total 1,690 1,690 299 1,391 7 6g0 101.453610.7e2000.00000 Diamond Rea SUPPLIES 1,386,939 1,374,532 3,904,128 3,904,128 994,299 2,901,391 - 300 500 500 3,9i 1,6fi8 G,14G,524 4.144,524 4,110,454 101.153610.744000.00000 Diamond P.ee UTILITIES 32.750 32,750 60.000 500 Soo 6D0 4.110.454 701,453510.i"5200.00000 Dianand Rea EQUIPMENT REPAIR•8 MAINTENANCE 60.000 4.805 55,194 60,000 600 000 EDO 1,010 Soo 500 63,000 63.000 63,000 Diamond Reo Total 3-0.060 32,750 S00 500 525 525 65.OD0 t 01.e53el 1.704000.00000 Administration SALARIES 61,000 39.147 4,806 55,194 61,000 525 525 1CL45?611.704000.00000 Administration SALARIES&WAGES 39,1a7 g,gp1 29 2a6 5.,125 54,125 64,125(15,995) (15,995) 58,100 976 168,574 39,t<7 <7,g« 64,125 101.453611.706000.00000 Administration HOURLY WAGES _ _ - 766,577 _125 101 e;?511.711000.00000 Ad.ninistration SICK LEAVE 17,455 7.450 70,005 17p55 153,900 153,870 13,395 13,395 (17.110) 17,710 19.066 17,178 17.178 10L453511.i 12000.00000 Administration LONGEVITY 53,900 53,670 9,055 9.066 17.100 10146351L711000.00000 Adrinistrnti- VACATION PAY 8.700 6,700 (33.938) 33.938 8.613 14,531 212.518 212.518 20.628 20.628 (39.300) 39.300 - 5.880 5,880 5.596 1C1.453511.i 1S000.00000 Administration FRINGE BENEFITS 324,013 324,013 12.069 12059 7.021 101.45?611.71 SO'0.00000 Administration HOLIDAY PAY 89.762 87.307 1.030.008 1,030.008) _ 11.465 7202p 130.000 137,360 12.011 12,011 (40,254) 40,<25 98,739 96,738 98.738 101.e53611.i47000.00000 Administration MISCELLANEOUS OPERATING 7d28 - 14484 1d 46. 98738 101.4535t1.741530.00000 Administration SAD DEBT (2) t,B00 1.800 (8,65d) 7.800 (6,854) 2000 13,760 ti,558 101.d53517.id2100.000C0 Administration FUEL 15.000 15,801 _ _ _ - 2000 2.OD0 2000 101.45?611.743050.00000 Administalion TEt.1POPARY HELP-CONTRACTUAL 11.000 11.000 680 10.320 11,O00 11,550 101.25"11,7e4p00.00000 Administration UTILITIES 1,327 1.021 - 1,570 1,701 11,SW 10.973 1,327 1,091 11,Si0 1.2i6 2,977 3,SD0 3,W0 11,550 10L253611.745100.D0000 Admiaistration BUILDING RENTAL 11,Sr0 (25,544) 25,544 12149 3.500 3.500 101.15--11.7 5230.00000 Adminislretion EOUIP.IENT RENTAL 27.535 29,272 29,200 29,200 29,1fi0 q0 12.149 12149 1272i 13,d00 13,400 29.200 30.660 30.660 30.660 101.iS- 11.74 6 - - 13,400 13,400 29.200 - 12727 '5 10000000 Administration BUILDING MAINTENANCE 3,36D 1,607 - 13,935 30,650 101.453fi11.748'00.00000 Adninistration INSURANCE 8 BONDS 5,200 5.200 (7,814) 7,814 13,935 13.935 13.935 101.453511.0-101.00000 Administration EQUIPMENT<55,000 220.926 220,926 122,443 - 5.460 5.460 5,450 19.800 122,443 231,972 5.450 Administration Total - - 231,972 231.972 231 972 926,294 912,572 495,692 495,692 1,19i,303 (813,190) 383,942 - 101.453612.702000.00000 Sidewalk WinterlSALAP.lES 509,685 101.153612.709000.00000 Sidewalk Winter l SALARIES&VJAGES - 3,000 - 3,000 489,901 507,033 520,3E2 51,280 3,000 3,20D 3.200 3,200 101.453612.i 05000.000CC Sidevalk l^JinlerlHOUP.LY WAGES _ - - _ 3200 111.453912.708000.00000 Sidewalk Winter l OVERTIME_SALARY _ - 47,000 - 34,000 3-0,OD0 <0- 101453512.709000.00000 Side,"Ik,Winter l OVERTIME- - 4,602 4,fi02 4,602 4,002 000 45.000 48.000 41.000 HOURLY 17.904 17,904 4.832 4.632 4,832 101.453512.715000.00000 Sideval4 WinlerlFP,INGE BENEFITS _ - 6.000 6,000 18.799 18793 4,832 101.C5?512.i42500.00000 Side:walk Winterl MATERIALS 65,336 66,616 - 40.000 40,000 71870 16,000 795 795 79,855 71,6i0 i1,870 101453512.745200.00000 Sidewalk lNinterlEOUIPAIEN7 RENTAL _ - 2,000 2,000 5,O0D s.DDD 71,Bi0 Sidewalk Winter Malnt.Total 81,630 81,fi30 - 55.000 55,000 5,000 4,000 221,547 221,547 87,344 87,344 Bi.?-: 101.45?613.746000.00000 Sidev,21k Maint. REPAIR&MAINTENANCE - 144.602 144,602 24i,030 50.000 101 e53513.9:r000.00000 2,0 SidevaIk Mainl. EQUIPMENT 11,r61 12,918 12,000 12,000 1,931 10,069 12,000 12.000 247,03D 239,045 2DD,902 7,000 7,000 3,919 3,081 7,000 17.350 4.000 12000 Sldewalk,,, Total 11,i61 12,918 19,000 19,000 7�350 7.350 101,53614.i02000.00000 Flood Control SALARIES S,BSO 13,150 19,000 19,350 _ 7•3 101.453514.70- - - 19,300 43 9,000 19,350 1_,350 '000.00000 Flood Central SAGES 8 WAGES 4.842 4.842 19,300 9.043 15.600 15.600 101.d5361a i05000.00000 Flood Cen L-ol WAGES - _ 15.6D0 10.256 t01,45351e.715000.00000 Flood C:catrol FRINGE BENEFITS d,751 4 15d 16 929 16 929 3,700 101453614,742500.00000 Flo_y Control tAATERIALS 33 16.805 16929 3,i 00 3,i001 3.i0D 588 700 i0D 11 76,d59 78.622 18.622 101.453E1=745200.00000 FICA Control UTILITIES 689 r00 700 i00 18,622 101.S351d,i 45200.00000 Flood Control c 15,401 13,591 14,000 14,000 2.732 11.268 14,000 700 700 OUIPl.IENT RENTAL 1.679 1.679 4,500 4.500 15.400 15.400 15.4D0 101 e5?57e.746200.00000 Fl-d Control EQUIPMENT REPAIR&MAINTENANCE _ 8 4,492 4,500 q,72; 4 725 15-00 Flood Control Total - 3,000 3,000 - 3,000 3,000 4.r25 4,725 26.694 24,266 58.423 58.429 3,255 1.839 3,255 10 L4;?67;.i 02000.00000 Stonn Sewer Mai SALARIES 2,82i 45,345 46,172 61,639 3,255 101.453615.701000.00000 Stom Se•xn - 17,457 151 61,839 61,839 55,560 r thr HOAP,IE$&VJAGES 94,258 94,255 184,957 11,306 11,- 27,511 27,511 27.511 101. 53815.705000.00000 Slom Sever t.1aiHOUP,LY WAGES _ _ - - - _ 27,382 101 d53515.707000.00000 Storm Se,:r t•IaiTEI.IPOP.ARY HELP 173,500 35,830 115,000 150,830 150,217 101 e52615.715000.00000 c4,400 5,680 _ _ _ _ 150.217 150,21i 157,038 term Se::er Mai SUPPLIES FRINGE BENEFITS 85,680 BS,6B0 161,968 lel,956 _ 101.45361ii42000.00COD StOm Seyn_r fMaiSVPPLIE6 26,660 130,000 155,660 215,ie3 176,165 178,765 101.45?E75.745200.00000 Stom Sea9r t4aiEQUIPIAENT P,ENTAL 23.522 22,546 30,000 30,000 10,761 19,239 30,000 tt8.165 74,000 82,874 80,000 80,000 26,837 31,500 31 500 31 500 31 SOO 101 e53515.idEO00.OD000 Stom Set!?r Mai P,EPAIP•&1.1AINTENANCE _ 53,163 BD,DDD 80,000 BO,000 g0,pp0 Storm Sewer Maint.Total - 225,000 225,000 - 225,000 225,000 210,000 �•0 281,fi60 290,895 681,925 687,925 100,239 210,000 210,000 230,OD0 1C1 G53517.i02000.0000D Alleys-Sna:v Re SALARIES _ _ 553,708 653,947 715,017 Si 7,393 677,393 101 e53517.704000.00000 AJleys-Snow Re SALARIES&WAGES 500 - 500 500 500 598,085 3.000 _ 500 5p0 5DO 1a7.45361 i.704100.00000 Alleys-Sno�x'P.e S.ALfiRIE6/WAGESIOT-ACT 51 200 178 - " 101.45?517.i0EC00.D00D0 Alleys-Sr-Re HOURLY WAGES _ - 101.453E 17.715000.00000 Alleys-Sno,Re FRINGE BENEFITS - - 2,500 - 2,500 2,500 2,500 220 220 2,639 2,639 2.`,10D 2,SOD 2.635 101453517.745200.00000 Alleys-Snor.Re EOUIPI.IENT RENTAL 180 166 2,639 2,639 3,000 2.903� 2,903 Alleys-Snow Removal Total 2,000 7.639 - 2,000 2,000 2,403 600 1" 7,639 2,160 2160 2,150 2,150 101.453E18.7020D0.00000 Alley-L{ainf. SALARIES r'639 7.639 7,639 8,160 1,900 _ 8.150 8.053 6 to8 101.453E78.i04000.00000 Alley-Rlaint. SALARIES&WAGES 10,300 11,029 1.900 1,a00 2.553 2.553 101.453616.706000.00000 A)ley-Maint. HOURLY WAGES 10,300 _ _ 247G 101.d5?518.715DO0.WCC0 Alley-Maint. FRINGE BENEFITS 8,400 2.364 6.016 8,400 10,779 a 101.453518.742500.00000 Alle 9.d64 9,464 9,011 9,011 2,393 6.616 9,011 10,77- 10,915 Mainl. (MATERIALS 1,680 1,404 2.000 2,000 72.100 9,912 9,912 ' 2000 2.000 2.100 2100 y of Lansing Confidentlal 2100 3/6/2007 Page 1 FY 2008 Budget Worksheet 95% New Target=$5,992,679 FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2005 FY 2008 FY 2008 FY 200B Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department( Department Department Department to Description Budges Actuals Bvsel Budget Actuals&Enc Estimate ProieUion Reauest As Submitted Request Request S� Account Code Co_Cen 4,060 101.453618.745200.00000 Alley-Maint.r EQUIPMENT RENTAL 3.360 5,714 4,500 4,500 1,426 3,074 4,500 4,660 4,060 Alley-Malnt.Total 24,804 27,611 25,871 25,811 6,203 19,608 25.811 34.605 30,204 30,262 21,000 21,000 21.000 21,000 21.000 21,000 21.000 27,650 101.453619.743700.00000 Aurelius Landfill ENGINEERING 1,650 101.453619.744000.00000 Aurelius Landfill UTILITIES 1,400 497 1,500 1,500 171 1,329 1,500 1,575 1,575 1.575 2,520 2,815 3,000 3,000 3,000 3,1100 3.150 3,150 3,150 3,525 101.45361a 746000.00000 Aurelius Landfill REPAIR&MAINTENANCE _ 500 Soo 525 525 525 525 101.453619.745200.00000 Aurelius Landfill EQUIPMENT REPAIR&MAINTENANCE 1,260 816 500 500 Aurelius Landfill Total 5,180 4,128 26,000 26,000 171 25,829 26,000 26,250 26,250 26250 26,325 - 10,000 5,421 4.577 10,000A.�.73�n 10.736 10,736 5,208 101.453620.702000.00000 Misc.Trash SALARIES _ 41,200 - - 101.453620.704000.00000 Misc.Trash SALARIES&WAGES - _ _ - - - - 101.453620.704100.00000 Misc.Trash SALARIESIWAGES/OT-ACT 51 53,200 39,406 - 31,200 10,729 20,471 31,200 29,788 29.788 33.438 101.453620.706000.00000 Misc.Trash HOURLY WAGES 2 900 3,000 3,000 - 3.000 3,000 1.700 1,700101453620.707000.00000 Misc.Trash TEMPORARY HELP 101.453620.715000.00000 Misc.Trash FRINGE BENEFITS 48,664 48,864 35,968 35,958 11,498 24,470 35,968 39,565 39,565420 500 Soo 500 Soo 700 700 101 453620.742000.00000 Misc.Trash SUPPLIES 101.453620.744500.00000 Misc.Trash LANDFILL FEES 7,141 5,861 6,500 6,500 l' B 1,500 6,500 7,0007000101.453620.745200.00000 Misc.Trash EQUIPMENT RENTAL 18,555 14,000 17,000 17.000 8,19B 8.B02 17,000 17.000101.453620.859001.00000 Misc.Trash LOW INCOME REFUSE SUBSIDY 40,000 42,000 40,000 40,000 16,SOD 23,500 40,000 , 40,000 40,000 1 ,000 Misc.Trash Total 171,090 150,211 144,168 144,16E 57,348 86.820 144.168 150.175 150,175 146,486 1g00 1,200 1,194 - 1,194 4,000 4.000 4.000 101.453651.702000.00000 Common Ground SALARIES 1,500 57 1,600 - - - - - 101.453551.704000.00000 Common Ground SALARIES&WAGES 400 101.453651.706000.00000 Common Ground HOURLY WAGES 1,500 1,106 - 400 095 265 405 4,600 5,000 5,000 7,S02 1000 1,000 1,365 1.365 1,098 267 1,365 4,600 1.502 1.525 525 101.453661 715000.00000 Common Ground FRINGE BENEFITS 420 420 500 500 450 50 500 525 525 525 101,4536 51.747000.00000 Common Ground MISCELLANEOUS OPERATING 525 101.453651.742500.00000 Common Ground MATERIALS 500 500 500 500 Soo 265 500 525 525 525 75,500 75,500 75,500 75,500 75,500 75,500 81,540 81,540 81,540 70,000 101.453651.745200.00000 Common Ground EQUIPMENT RENTAL 74,t52 Common Ground Total 80,340 781505 79.465 79,465 78,612 B47 79.459 96,790 15.190 36.881 Grand Total 2 949 592 2 90B 952 5 724 804 5 724 804 2,448.G43 3 049 396 5 565 408 6 O76 946 6,015.192 5.936,BB7 5,953,506 rage 2 City of La. FY 2008 Budget Worksheet FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 Amended Year-End Adopted Amended �'2007 FY 2007 FY 20DO Account Code Cost Center Descdotion Budget Actuals Bud et Year-to-Date Dec.-June Year-End Department 202.000000.494002.00000 Revenue SPECIAL EVENT PERMIT APPLICATI �- Budge Actuals&Enc Estimate Projection 614 _ _ Request 202.000000.497601.D0000 Revenue UTILITY PERMIT FEE-PUBLIC SV-ACT; 398,000 - _ 202.000000.546000.00000 Revenue GAS&WEIGHT TAX 384,914 398,000 398,000 500 397,500 7,106.000 6.539,548 6.408,443 6,408,443 1,695.380 408.443 4398,000 40.485 202.000000.602000.00000 Revenue REIM13URSEMENTIUTILITY CUTS 371,000 783,785 300,000 300,000 4,7 0,000 6,408.443 6,440.485 202.000000.617000.00000 Revenue REIMBURSEMENTS-REIMS OF INDIR 36,025 550 700,000 700,550 725,000 202.000000.617900.00000 Revenue CHGSFORSVCS-TRUNKLINEREIM 622,900 482,982 622.900 622,9D0 129.475 9.475 202.000000.670000.00000 Revenue INTEREST INCOME 30,000 251,795 30,000 150.000 249,502 263.000 202.000000.679100.00000 Revenue FROM FUND BALANCE 7,197,525 06,416 99,502 606,416 606 416 202.000000.680000.00000 Revenue MISCELLANEOUS REVENUE 2,219,811 2,606,416 _ 263.00D 236,732 23,290 2.606,416 2,6D6,416 1,450,OD0 202.000000.696101.00000 Revenue OPERATING TRANSFER-GENERAL F 6,T32 337 - 202.000000.696416.00000 Revenue OPERATING TRANSFER-416 FUND 338,000 338.000 337 543,965 132,765 338.000112 909 338.000 675.000 16,511,122 8,635,805 10,317,154 10,703,759 319.977 432.886 2,044,990 91624,955 11,669,946 10,574,385 FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FYFY 2008 Amended Year-End Adopted Amended Year-to-Date Dec.-June Year2-End Department Account Code Cost Center Description Budge Actuals Budget Budget Actuate&Enc 202.453601 974100.50002 Major Maint Major Maintenance(fund balance) 1.525,050 393,738 562,085 11699,155 Estimate Projection Request 202.453601.974100.50004 Major Maint STREETS/CURB&GUTTER 499.557 1,�99.596 1,699,155 595,000 202.453631.974100.50005 Bridge Maint STREETS/CURB&GUTTER 751,965 186.360 3 3 202.453601 974100.50006 Major Maint Bridge Rehabiliation 314.077 296,282 17,795 314.077 202.453601 974100.50008 Major Maint Elm Street Bridge 1,387,586 230,913 240,000 912,801 610,896 120,925 28,279 301,905 912,801 410,000 202.453501.974100.50009 Major Maint Sheridan Road 92,645 6,783 85.862 92,645 202.453601.974100.50010 Major Maint Capitol Loop 63,092 63,092 60,841 25.196 63.092 63.092 202.453601 974100.50012 Major Maint Penn Bridge 35.645 35,645 35.645 202.453601.974100.50013 Major Maint PinefWalnut STP 250,000 - 202.453601 974100.50014 Major Maint CSO Ineligible 1,048.783 145,259 925,395 449.348 95.485 5,542 466.823 989,395 943 202.453601 974100.50016 Major Maint Act 51 METRO ACT 98.000 23,120 66,823 89,943 1,440,502 287,139 150,000 150.000 193,088 202.453601 a74100.50017 Major Maint Sidewalks 204,912 398,000 202.453601.974100.50018 Major Maint STREETS/CURB&GUTTER 275,000 75,000 10,868 139,132 150,000 150.000 202.453601 974100.50919 Major Maint STREETS/CURB&GUTTER 275,000 275,000 - 275.000 275.000 202.453601.974100.61420 Major Maint STREETS/CURB&GUTTER 400,000 400.000 - 400,000 83 400,000 202.453601.974100.61421 Major Maint STP MATCH ,034 43,080 27.206 19,273 7.933 83,034 27,206 Major Maint Total - 19,273 (19,273) 675,OOD 61910.297 1,345,506 2,025,085 5,362,959 2,164,136 3,218,823 5,382,959 1,830,000 ?02.453630.702000.00000 Routine Main SALARIES M2.453630.704000.00000 Routine Main SALARIES&WAGES - 96,600 51,114 42 000 93,114 676,100 604,073 623,000 99.229 !02.453630.706000.00000 Routine Main HOURLY WAGES _ - !02.453630.i07000.00000 P.outineMain TEMPORARY HELP 31,500 23,172 31,000 503.600 85.240 379.000 464.240 56ZS49 !02.453630.708000.00000 Routine Main OVERTIME-SALARY 34,700 15,737 18,963 34,700 34,000 36,510 34,700 34,500 15 737 36.000'02.453630.709000.00000 RoulineMainOVERTIME-HOURLY d,000 6,510 4,500 4,500 18,963 34,700 36,000 02.453630.715000.00000 Routine Main FRINGE BENEFITS 762,000 804,781 672,800 648,800 924 3,576 4,500 4.680 02.453630.741000.00000 Routine Main MISCELLANEOUS OPERATING 63,100 49,456 72,800 105,864 508,000 613.864 713,680 02.453630.742500.00000 Routine Main MATERIALS 65,000 25,984 37,000 62,904 6D,000 02.453630.743000.00000 Routine Main'CONTRACTUAL SERVICES 172'500 71,- 177,500 177,500 23.- 142,Soo ifi5.500 Soo - 5D0 500 170,QOD 525 02.453630.745200.00000 Routine Main EQUIPMENT RENTAL 694,900 350,864 428,600 428.600 117154 500 154 602 02.453630.745230.00000 Routine Main EQUIPMENT RENTAL 4,200 - 295,000 412,154 458,602 Routine Malnt Total 4,70D 4,700 4,700 4,700 2,439,500 1,940,25T 2,042,T00 1,995,900 4,888 02.453631.702000.00000 Bridge Maint SALARIES _ 435,665 1,451,110 1,666775 2,144,963 D2.453631.704000.00000 Bridge Maint SALARIES&WAGES 2,500 Z 500 2500 2,600 _ )2.453631,706000.00000 Bridoe Maint HOURLY WAGES 9,500 9.000 9,000 9,000 9,000 32.453631.707000.00000 Bridge Maint TEMPORARY HELP 6,500 00 6.500 6.500 6.500 )2.453631.715000.00000 Bridge Maint FRINGE BENEFITS 600 Soo 600 10,300 9,200 9 20Q 200 0 )253631.742500.00000 Bridge Maint MATERIALS 2,ODO - 2,000 2,000 9,200 9.2D0 10,12120 )2A.453631.743000.00000 Bridge Maint CONTRACTUAL SERVICES 44.213 2937 26OD0 26,000 12,445 2,0DO 2,000 2,080 , ,)2.453631.745200.00000 Bridge Maint EQUIPMENT RENTAL 5,400 35.000 47,445 35.000 p= X)= XXXXX - 5,400 5,400 - 5,400 5.400 5,616 BridgeMalntTotal 72,013 2,937 52,200 61.200 12,445 70,200 62645 62,616 36,800 30,000 30,000 37.463 202453632.702000.00000 Winter Maint SALARIES 175,400 92,513 166,000 1,100 - 1,100 1,100 - 202.453632.704000.00000 Winter Maint SALARIES&WAGES - _ 128.200 871 B7,000 87,871 189,630 202.453632.706000.00000 Winter Maint HOURLY WAGES 15,300 15,080 19.900 19.900 360 19,540 19,900 20,298 202.453632.708000.00000 Winter Maint OVERTIME-SALARY _ 202.453632.709000.00000 Winter Maint OVERTIME-HOURLY 44,600 61,760B59 35,300 39,300 35,000 35,227 41,320 202.453632.715000.00000 Winter Maint FRINGE BENEFITS 263,100 161,760 233,000 233,000 468 112.000 112,468 242.320 202.453632.742500.00000 Winter Maint MATERIALS 263.100 139,820 233,000 233,000 468 112,000 158,012 258,485 202.453632.743000.00000 Winter Maint CONTRACTUAL SERVICES 100,700 2,706 55,700 00,600 2,312 55,700 81,684 58,485 202.453632.745200.00000 Winter Maint EQUIPMENT RENTAL 161.900 118,681 100,600 100,600 1,684 B0,000 81,6B4 135,000 Winter MalntTotal 1,009,400 553.419 830,400 832,812 5,922 626,240 632,16: 961,135 202 453633.746701.00000 Trunkline MaiTRUNKLINE MAINTENANCE-ODD YRS 173,565 136,030 522,900 622,900 25,492 469,007 494,499 4,200 202.453633.746702.00000 Trunkline Ma➢TRUNKLINE MAINTENANCE-CITY 1,867 - 566 4,200 4,200 202.453633.746703.00000 Trunkline Mai SPECIAL AUTHORIZATIONS 8,867 - 202.453633.746704.00000 Trunkline MaiTRUNKLINE MAINTENANCE-EVEN Y 449,336 365,237 - 128,401 128,401 622,900 Trunkline Malnt Total 633,466 501,833 627,100 627,100 118,514 451,000 669,514 627,100 202.453634.702000.00000 Admin SALARIES 72,94 18,- 51,046 69,546 108,769 202.453634,704000.00000 Admin SALARIES&WAGES 83,145 79,892 89,900 46 46 46 100 202.453634.704100.00000 Admin SALARIES/WAGESIOT-ACT 51 33,400 30,804 44,000 29,300 15,351 24,012 39,300 40.000 202.453634.706000.00000 Admin HOURLY WAGES - 25,300 9,- 25.600 25.600 25,250 202453634.70B000.00000 Admin OVERTIME-SALARY 5,100 - 5,020 2,020 5,010 5,020 5,880 202.453634.711000.00000 Admin SICK LEAVE - - 62,020 28,349 14.17431,0`10 31,175 28,349 24,020 202.453634.712000.00000 Admin LONGEVITY - - 96,633 96,633 48,316 14B,3174,175 96,633 52,307 202.453634.713000.00000 Admin VACATION PAY 40.200 40,200 48,267 70.000 88,267 74,220 202.453634.715000.00000 Admin FRINGE BENEFITS 157,953 99,fi28 340.200 340,200 18,267 143,526 149,800 354,780 202.453634.715001.00000 Admin ACT 51 FRINGES 35.400 38,19E 49,800 49,800 6,274 43,526 49,800 54,780 389 202.453634.719000.00000 Admin HOLIDAY PAY 55,300 55,300 28,642 28,642 55,300 65,565 202.453634.741000.00000 Admin MISCELLANEOUS OPERATING 5,200 3,077 5,300 5,300 2,648 2,652 3,300 5,490 202.453634.741600.00000 Admin ADMINISTRATIVE CHARGES 267,700 310,264 93,800 93,600 23,439 70.361 93,800 98,000 202.453634.743050.00000 Admin TEMPORARY HELP-CONTRACTUAL 2,500 1,364 3,400 1,400 2,998 1,400 1,400 1,470 2,500 1,364 1,400 1,400 - 202.453634.743200.00000 Admin AUDIT FEES 525,856 525,856 525,856 525,856 552,149 202.453634.743700.00000 Admin ENGINEERING 202453634.744000.00000 Admin UTILITIES 26,300 17,366 21,900 21,900 10,921 10,979 21,900 24,090 1 D,000 202.453634.745201.00000 Admin TERP 202.453634.745100.00000 Admin BUILDING RENTAL 38,600 38,551 38,400 38,4D0 10.313 40 20,400 2,24 202.453634.746100.00000 Admin BUILDING MAINTENANCE 20,000 18,788 20,700 20,700 10,313 10,387 20,700 21,735 202.453634.747000.00000 Admin TRAINING 3,000 325 3,000 3,000 1,064 1,483 3,000 52,853 Admin Total 685,553 644,880 1,487,142 1,504,542 279,5T9 1,065,483 1,473.1 2 1.443.713 1.194.378 1,194.378 1,473,177 1.473.177 - 1,473,177 1,473,177 1,443,713 202.453635.991203.00000 Transfer OP TFR LOCAL ST FUND 1,194,378 1,194 378 1,473,177 1,473,177 - 1,473,177 1,473.177 1,443,773 Transfer Total 193,800 163,570 228,000 228,000 60,614 96.986 117,610 204,000 202 453636.704000.00000 Traffic Maint SALARIES&WAGES 13,000 12,674 14,000 14,000 5,541 5,559 11,100 13,000 202.453636.707000.00000 Traffic Maint TEMPORARY HELP _ - 3.900 3,900 - 2,700 2,700 2.000 202.453636.711000.00000 Traffic Maint SICK LEAVE 3,140 3.140 - 2.200 2,200 4.300 202.453636.712000.00000 Traffic Maint LONGEVITY 12,000 12,000 - 6,300 8,300 10,000 202.453636.713000.00000 Traffic Maint VACATION PAY 209,300 208,305 263,700 263,700 31,705 150,595 182,300 290,070 202.453636.715000.00000 Traffic Maint FRINGE BENEFITS 12,000 12,000 - 8,300 8,300 10.500 202.453636.719000.00000 Traffic Maint HOLIDAY PAY 765,879 455,249 359,000 657,722 334,067 315,933 650,000 280,000 202.453636.741000.00000 Traffic Maint MISCELLANEOUS OPERATING 231,000 20.957 94,000 164,721 96,250 63,750 160,000 94,000 202.453636.742500.00000 Traffic Maint MATERIALS 3,000 202.453636.743050.00000 Traffic Maint TEMPORARY HELP-CONTRACTUAL 62,000 44,448 60,000 74.850 32,739 41.261 74,000 75.000 202.453636.745200.00000 Traffic Maint EQUIPMENT RENTAL 87,104 - 87,104 87,104 - 87,104 202.453636.974100.54027 Traffic Maint STREETS/CURB&GUTTER 21,606 - 202.453636.974198.54025 Traffic Maint SIGNALIZATION&MODERNIZING 21 298 202.453636.974198.54026 Traffic Maint SIGNALIZATION&MODERNIZING 21,298 202 453636.974198.54027 Traffic Maint SIGNALIZATION&MODERNIZING 3,221 202.453636.974198.54030 Traffic Maint SIGNALIZATION&MODERNIZING 13,675 74 202.453636.97419B.54039 Traffic Maint SIGNALIZATION&MODERNIZING 5,074 202.453636.974198.54040 Traffic Maint SIGNALIZATION&MODERNIZING 15,792 202.453636.974198.54041 Traffic Maint SIGNALIZATION&MODERNIZING 5,792074 202.453636.974198.54042 Traffic Maint SIGNALIZATION&MODERNIZING 202.453636.974198.54043 Traffic Maint SIGNALIZATION&MODERNIZING 10,074 _ 202.453536.974198.54044 Traffic Maint SIGNALIZATION&MODERNIZING 5,792 202.453636.974198.54045 Traffic Maint SIGNALIZATION&MODERNIZING 5.792 202.453636.974198.54046 Traffic Maint SIGNALIZATION&MODERNIZING - 202.453637.704000.50100 Traffic Maint SALARIES&WAGES _ 100,000 100,000 55,477 44.523 100.000 202.453637.715000.50100 Traffic Maint FRINGE BENEFITS 2r,518 3,893 30,111 41,210 1,886 180,D00 _ 15,518 4,893 30,111 30,000 30,724 202.453537.741000.50100 Traffic Maint MISCELLANEOUS OPERATING 41,210 724 30,000 30,724 202.453637.974001.50100 Traffic Maint LAND IMPROVEMENTS-DESIGN _ - - 761 33,122 14,013 14,013 761 202.453637.974001.50200 Traffic Maint LAND IMPROVEMENTS-DESIGN 11,636 g'797 4,203 14.000 202.453637.974001.50300 Traffic Maint LAND IMPROVEMENTS-DESIGN _ 11,636 202.453637 974741.50200 T2ffic Maint CAPITAL MISC. 47,750 47,337 - 17,353 136,492 128,750 202.453637.97474 i50300 T2ffic Maint CAPITAL MISC. 36,492 7,742 _ _ 202.453637.974742.50100 Traffic Maint CAPITAL MATERIALS 28'709 21,418 21,418 202.452637.974742.50200 Traffic Maint CAPITAL MATERIALS 140.400 663 - 202.453637.974742.50300 Traffic Maint CAPITAL MATERIALS 139,737 (663) T-rfie Malnt Total 9,658 6.999 559 (663) 202.874400.980000.00000 D$ DEBT 2,179.849 978,783 1,209,851 2,076,762 -N SERVICE 183,000 737,420 8 99,310 1,556.730 _ 1,795,992 02.87 400.981000.00000 D$ PRINCIPAL - 133,351 417,795 - - 202.874400.982000.00000 DS INTEREST 417.795 (3,069) 420,864 417,795 6,732 55,719 101,704 101.704 66.687 125,000 DS Total 189,732 189,070 519,499 3�,017 101,704 125,000 202.933601.974100.12001 Trunk Imp STREETSICURB&GUTTER, 519,499 63,618 455,881 519,499 550,303 50,000 608,583 680,000 202.933605.974100.61420 Trunk Imp STREETS/CURB&GUTTER 150,300 32,100 576.483 608,583 80,000 202.933691.974100.61431 Trunk Imp STREETS/CURB&GUTTER 69,179 48.021 58,812 _ 49,200 49.200 58,812 202.933691.974100.61432 Trunk Imp STREETSICURB&GUTTER 494,765 132,766 _ - 49,20D 49.200 _ Trunk Imp Total 383.686 361,998 21,688 383,686 1,252,846 201,945 50,000 1,089,490 452,910 Grand Total 16,567,038 7,553,008 10,317,154 15,563,4614,305,588 300.801 1,100,281 80,000 4,305,568 10,30 0,802 14,606,39 0 10,573,381 FY 2008 Budget Worksheet FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Cost Center Description Budget Actuals Budget Budget Actuals&En c Estimate Proiectian Request 203.000000.5460D0.00000 Revenue GAS&WEIGHT TAX 2,086,900 1,904.765 1,857,056 1,857,055 493,363 1,353,693 1,857,056 1,857,056 33 1 203.000000.602000.00000 Revenue REIMBURSEMENT/UTILITY CUTS fi 000 11 3 30 2,885 10,000 10,000 24,787 0,000 883795,000 1 119,787A 203.000000.670000.00000 Revenue INTEREST INCOME 1,73B.724 - 737,487 757,426 757.426 757.426 203,000000.679100.00000 Revenue FROM FUND BALANCE _ 1,473.177 1,473,177203.000000.696202.00000 Revenue OPERATING TRANSFER-ACT51 MA 1,194.378 1,194,378 1,473.177 1,473,177 25,674 25,674 203.000000.696416.00000 Revenue OPERATING TRANSFER-416 FUND 244,331 33,919 5,607,933 4,30B,211 4,377.720 4,397,659 544,707 4439,296 4,984,003 4,683,769 FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Cost Center Description Budget Actuals Budoet Budget Actuals&Enc Estimate Proiection Request 203.453501.741000.00000 Major Maint MISCELLANEOUS OPERATING _ 282 - - ' 203.453601.974100.50004 Major Maint STREETSICURB&GUTTER 1,826,202 720.371 400- 1,507,531 1,365,526 142,005 1.507,531 300,000 Major MalntTotal 1,826,202 720,653 400,000 1,507,531 1,365,526 142,005 1,50T,531 300,000 203.453630.702000.00000 Surface Maint SALARIES - 78,00 22,095 55.905 78.000 78,370 203.453630.704000.00000 Surface Maint SALARIES&WAGES 545,400 699,594 537,300 203.453630.706000.00000 Surface Maint HOURLY WAGES 443,500 214,4g6o47 231,540 443.500 429,470 203.453630.707000.00000 Surface Maint TEMPORARY HELP 26,300 3,916 24.100 24,100 17,125 31,545 24,100 25,064 203.453630.708000,00000 Surface Maint OVERTIME-SALARY 24,300 21.970 24,100 24,100 17,431 6.969 24,100 24.164 203.453630,709000.00000 Surface Maint OVERTIME-HOURLY 4,900 7,683 4,900 4,900 161 3,569 9.161 2,390 203.453630.715000.00000 Surface Maint FRINGE BENEFITS 657,000 752,535 558,700 558,700 131,32 327,373 558,70 661.635 203.453630.741000.00000 Surface Maint MISCELLANEOUS OPERATING 08,000 67,203 58.000 58,000 31,154 53,846 58,700 61,320 203.453630.742500.00000 Surface Maint MATERIALS 208,000 167,203 208,000 208,000 54,154 153,846 208,000 216,320 203.453630.745200.00000 Surface Maint EQUIPMENT RENTAL 566,700 764.596 687,500 687.500 290,786 396,714 687,500 742.500 Surface MaintTotai 2,075,200 2,416,702 2,138,000 2.134.600 B14,486 1.329,922 2,144,408 2263,124 203.453632.702000.00000 Winter Maint SALARIES 25,000 _ 445,000 22,000 27,259 108,100 29,868 103,300 203.453632.704000.00000 Winter Maint SALARIES&WAGES _ 78,300 73,000 96.862 203.453632.706000.00000 Winter Maint HOURLY WAGES 5,700 3,304 7,400 7,400 2,000 7.770 203.453632.708000.00000 Winter Maint OVERTIME-SALARY 36,200 18,657 32,200 32,200 18,000 33.488 203.453632.709000.00000 Winter Maint OVERTIME-HOURLY _ 203.453632.715000.00000 Winter Maint FRINGE BENEFITS 158,700 64,26a 126,200 126,200 135,000 189,960 117.000 22,510 86,500 86,500 35,000 89,920 203.453632.742500.00000 Winter Maint MATERIALS 146,700 60,744 113,200 113,200 45,000 124,520 203.453632.745200.00000 Winter Maint EQUIPMENTRENTAL Winter Maint Total 572,400 199,357 468,800 468,800 305,000 305,000 518.579 50.376 15,304 31,000 46,304 74.205 203.453634.702000.00000 O&M Admin SALARIES 74,366 64,671 76,900 14 - 14 14 203.453634.704000.00000 O&M Admin SALARIES&WAGES 25,700 26,576 41,000 41,000 20,427 32.673 53,100 33.000 203.453634.704100.00000 O&M Admin SALARIESANAGES/OT-ACT51 _ 26,800 8,406 18,394 26,800 35,196 203.453634.706000.00000 O&M Admin HOURLY WAGES 5,700 - 5,600 5,600 - 5,600 5,600 5,880 203.453634.708000.00000 O&M Admin OVERTIME-SALARY 41.425 41,425 20,712 20.713 41,425 26,670 203.453634,711000.00000 O&M Admin SICK LEAVE 19,238 19,238 9,619 9,619 19,238 16.880 203A53634.712000.00000 O&M Admin LONGEVITY 65,717 65,717 32,858 32.859 65,717 36,692 203.453634.713000.00000 O&M Admin VACATION PAY 133.488 80,753 247,900 247,900 15,693 226.000 241,693 274690 203.453634.715000.00000 O&M Admin FRINGE BENEFITS 27,200 32,954 47,600 47,600 10,456 37,144 47,600 52,360 203,453634.715001.00000 O&M Admin ACT 51 FRINGES _ 39,017 39,017 19.508 19.509 39,017 43.248 203.453634.719000-00000 O&M Admin HOLIDAY PAY 3,900 2,016 4,000 4,000 1,958 2.042 4,000 4,200 203.453634.741000.00000 O&M Admin MISCELLANEOUS OPERATING 215,400 236,564 42,500 42,500 10,617 31,883 42,500 44,200 203.453634.741600.00000 O&M Admin ADMINISTRATIVE CHARGES 7,234 6,605 - 3,110 1,857 1,253 3,110 Z,515 203.453634.743050.00000 O&M Admin TEMPORARY HELP-CONTRACTUAL 1,500 681 700 700 - 700 700 735 203.453634.743200.00000 O&M Admin AUDIT FEES 408,548 408,548 - 408,548 408,548 424,890 203.453634.743700.00000 O&M Admin ENGINEERING 18,600 12,283 15,500 15,500 7,714 7.786 15,500 17,050 203.453634.744000.00000 O&M Admin UTILITIES 27,300 27,263 27.200 27.200 27.160 40 27.200 28.875 203.453634.745100.00000 O&M Admin BUILDING RENTAL 14,200 13,269 14,600 14,600 7,284 7,316 14,6o0 15,330 203.453634.746100.00000 O&M Admin BUILDING MAINTENANCE 554,568 503,635 1,097,445 1,100,845 209.573 893,093 1,102,666 1,134,616 O&M Admin Total 79.700 72,000 203.453636.704000.0oo00 Traffic Maint SALARIES&WAGES 88,000 66,200 77,000 77,OD0 30,646 49,054 203.453636.707000.00000 Traffic Maint TEMPORARY HELP 4,400 7.827 4,400 4,400 1,771 203.453636.711000.00000 Traffic Maint SICK LEAVE _ 2.828 4,600 4,500 203.453636.712000.00000 Traffic Maint LONGEVITY 1,300 1.300 - 900 900 2.000 203.453636.713000.00000 Traffic Maint VACATION PAY - - 1.000 000 1.000 000 700 700 1.300 203.453636.715000.00000 Traffic Maint FRINGE BENEFITS 3,5DD 3.500 10,D00 - 203.453636.719000.00000 Traffic Maint HOLIDAY PAY 95,200 85.471 89.775 89,775 16,156 25.844 42.000 98,753- - 4.000 4,000 2,800 2,800 10.000 203,453636.741000.00000 Traffic Maint MISCELLANEOUS OPERATING 67,899 56A46 35.000 49,124 34,852 14,148 49,000 40,00D 203453636.742500.00000 Traffic Maint MATERIALS 61.713 5,059 21.000 26.815 10.503 15,497 26,000 203.453636.745200,00000 Traffic Maint EQUIPMENT RENTAL 18,000 11,372 15,000 15,000 3,981 21,000 203.453636 974198.00000 Traffic Maint SIGNALIZATION&MODERNIZING 6,419 10,400 15.000 - 20,000 20,0D0 - 20,0D0 20,000 20,000 Traffic Malnt Total 335,212 232,375 273,475 293,414 97,909 441,691 239,6D0 294,553 203.933691.974100.13057 Capital STP.EETS/CURB&GUTTER 151,053 17,140 - 145.850 333,923 11,927 145,850 203.933591.974100.61431 Capital STREETS/CURB&GUTTER 25,800 25.800 25,800 203.933691.974100.51432 Capital STREETS/CURB&GUTTER 67,468 16,779 - 52,321 50,688 1,633 52,3210 55,000 Capital Total 2".331 33,919 - 223,971 184,611 39,350 223.971 55.000 Grand Total 5,607,933 4,106,635 4,377,720 5,729.161 2,672.105 2.951,0Ti 5-523.176 4.565.972 FY 2008 Budget Worksheet FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Description Budget Budget Actuals&Enc Estimate Projection Request 590.000000.580000.00000 CONTRIBUTIONS FROM LOCAL UNI' - - - 590.000000.580001.18835 CONTRIBUTIONS FROM INGHAM CC - (1,723,283) - - - 590.000000.626010.00000 CITY SEWAGE CHARGES 25,479,349 25,479,349 10,132,269 14,600,000 24,732,269 25,720,000 590.000000.626020.00000 WESTSIDE WATER DISTRICT SEW, 989,752 989,752 427,400 598,000 1,025,400 1,050,000 590.000000.626030.00000 INDUSTRIAL PRETREATMENT REVE 573,299 573,299 (71,076) 620,000 548,924 570,000 590.000000.626040.00000 SEWAGE CHARGES GM/DELTA TW 200,000 200,000 81,226 114,000 195,226 200,000 590.000000.626045.00000 LOW INCOME SEWER CREDIT (120,000) (120,000) (1,621) - (1,621) 6,000 590.000000.652005.00000 WONDERLAND OF LIGHTS - - - - - 590.000000.670000.00000 INTEREST INCOME 550,000 550,000 (1,014) 600,000 598,986 500,000 590.000000.670001.00000 RECEIVING FUND CD'S INTEREST - - - - 590.000000.670586.00000 B&I INTEREST-US BANK - - - - 590.000000.670592.00000 B&I INTEREST-STAND FED 200,000 200,000 6,177 200,000 206,177 150,000 590.000000.673000.00000 SALE OF FIXED ASSETS - - - - 590.000000.673300.00000 SALE OF VEHICLES - - 590.000000.678000.00000 CASH OVER&SHORT - - - - 590.000000.679100.00000 FROM FUND BALANCE 5,721,536 7,241,869 - 7,241,869 7,241,869 3,671,752 590.000000.680000.00000 MISCELLANEOUS REVENUE 75,000 75,000 10,609 50,000 60,609 50,000 590.000000.680010.00000 CHANGE IN RESERVE AMOUNT - - - - 590.000000.696101.00000 OPERATING TRANSFER-GENERAL 248,117 248,117. - 248,117 1 248,117 - 590.000000.698000.00000 CONTRA-BOND PROCEEDS - - - 33,917,053 33,714,103 10,583,970 24,271,986 34,855,956 31,905,752 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Adopted Amended Year-to-Date Dec--June Year-End Department Account Code Description Budget Budget Actuals&Enc Estimate Proiection Request 590.453603.702000.00000 SALARIES - 2,269 2,269 - - 590.453603.708000.00000 OVERTIME-SALARY - - - - - 590.453603.715000.00000 FRINGE BENEFITS - - 1,898 1,898 - 590.453603.741000.00000 MISCELLANEOUS OPERATING - - - - 590.453603.742000.00000 SUPPLIES - - - - - 590.453603.743000.00000 CONTRACTUAL SERVICES - 13,459 13,459 13,459 - - 590.453603.745200.00000 EQUIPMENT RENTAL - - - - - - 590.453603.746100.00000 BUILDING MAINTENANCE - - - - - 590.453603.746200.00000 EQUIPMENT REPAIR&MAINTENAN - - - - - - 590.453603.747100.00000 CONFERENCES - 4,200 4,200 4,200 - - 590.453611.702000.00000 SALARIES - 49,053 12,528 38,358 50,886 50,348 590.453611,704000.00000 SALARIES&WAGES 177,973 108,160 - - - - 590.453611.706000.00000 HOURLY WAGES - 25,500 8,361 17,139 25,500 22,035 590.453611.708000.00000 OVERTIME-SALARY 2,800 2,800 - 2,800 2,800 2,660 590.453611.711000.00000 SICK LEAVE - - 17,280 17,280 34,560 23,584 590.453611.712000.00000 LONGEVITY - - 10,145 10,146 20,291 14,171 590.453611.713000.00000 VACATION PAY - - 26,611 1 26,611 53,222 31,445 590.453611.715000.00000 FRINGE BENEFITS 735,800 735,800 218,428 516,572 735,000 809,380 590.453611.719000.00000 HOLIDAY PAY 30,989 30,989 15,494 15,495 30,989 1 37,768 1 of 5 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 2008 Adopted FY Department Account Code p Amended Year-to-Date Dec.-June Year-End Department Description Budget Budget Actuals&Enc Estimate Proiection Reouest 590.453611.741000.00000 MISCELLANEOUS OPERATING 7,400 7,400 590.453611.743050.00000 TEMPORARY HELP-CONTRACTUAL 3,700 3,700 7,400 5,920 590.453611.744000.00000 UTILITIES 3,800 2,383 8,800 2,711 8,800 8,800 4,383 4,417 8,800 590.453611.745100.00000 BUILDING RENTAL 25,000 25,000 9,660 590.453611.746100.00000 BUILDING MAINTENANCE 24,139 61 28,300 25,500 8,382 0,492 4, 11 4,000 8,300 590.453670.702000.00000 SALARIES 1,043,382 1,040,492 393,711 560,000 953,711 1,099,863 590.453670.706000.00000 HOURLY WAGES 849,945 849,945 235,474 426,000 661,711 590.453670.707000.00000 TEMPORARY HELP 49,551 49,551 821,640 590.453670.708000.00000 OVERTIME-SALARY 14,868 43,000 89,543 29,2D0 80,000 80,000 49,543 4D,000 89,543 590.453670.709000.00000 OVERTIME-HOURLY 80,000 80,000 88.00D 590.453670.711000.00000 SICK LEAVE 45,128 15,300 110,578 36,152 33,626 33,626 15,278 15,300 30,578 590.453670.712000.00000 LONGEVITY 25,800 25,800 29,152 590.453670.713000.00000 VACATION PAY - 40,800 25,751 71,352 64,367 74,367 25,801 40,000 65,751 590.453670.715000.00000 FRINGE BENEFITS 1,874,762 1,874,762 425,801 1,300,000 1,725,801 2,D62,238 590.453670.716000.00000 CHANGE IN ACCRD COMPENSATE[ 590.453670.719000.00000 HOLIDAY PAY 41,590 41,590 - 590.453670.741000.00000 MISCELLANEOUS OPERATING 7,913 31,000 38,913 44,714 590.453670.741600.00000 ADMINISTRATIVE CHARGES 46,651 46,651 5,735 52,91 46,656 346,651 346,651 69,900 590.453670.742000.00000 SUPPLIES 88,474 257,820 346,294 377,531 590.453670.742200.00000 CHEMICALS 74,909 74,909 8,474 57,820 66,294 403,000 481,212 387,046 90,636 477,682 77,531 590.453670.742201.00000 CHEMICAL&LAB SUPPLIES 28,000 34,399 15,630 17,601 33,231 28,000 ,000 590.453670.743000.00000 CONTRACTUAL SERVICES 454,600 866,953 129,387 488,815 618,202 590.453670.743050.00000 TEMPORARY HELP-CONTRACTUAL 1,000 3,890 7 812590.453670.743100.00000 COLLECTION FEES 1,200,000 1,200,000 185,023 1,060,000 1,245,023[-4312,16500 590.453670.743700.00000 ENGINEERING 1,077,133 1,077,133590.453670.744000.00000 UTILITIES 1,075,000 1,075,000 316,869 17711.000 1,027,869 590.453670.744200.00000 TELEPHONE - 2,145 590.453670.744501.00000 LAND APPLICATION 547,000 828,161 376,299 381,503 757,802 590.453670.745200.00000 EQUIPMENT RENTAL 1,000 1,000 _ 52 ,000 590.453670.745230.00000 EQUIPMENT RENTAL 108,000 108,000 000 000 1,000 108 590.453670.746000.00000 REPAIR&MAINTENANCE _ - , 00 108, 00 96,000 590.453670.746100.00000 BUILDING MAINTENANCE 95,000 215,223 46,383E144,971 ,664 190,047 590.453670.746104.00000 CAPITAL MAINTENANCE 153,000 469,337 78,539 ,000 425,539 47,000 590.453670.746200.00000 EQUIPMENT REPAIR&MAINTENAN 563,300 662,278149,600 590.453670.747100.00000 CONFERENCES 26,400 26,400 406,920 ,331 517,251 5,706 526,400 590A53670.748000.00000 INSURANCE&BONDS 200,000 200,000 200,659 590.453670.749000.00000 DEPRECIATION - - 200,659 200,000 590.453670.750000.00000 AMORTIZATION-BOND ISSUE COS _ - - 590.453670.977000.00000 EQUIPMENT - 53,462 _ 590.453670.977008.00000 EQUIPMENT REPLACEMENT _ 53,000 53,000 590.453670.977101.00000 EQUIPMENT<$5,000 _ _ - - 590.453670.977108.00000 EQUIP REPLACE-UNCAPITALIZED _ - Admin Total 11,542,978 12,936,462 3,837,785 9,153,839 11,991,624 12,088,309 590.453671.702000.00000 SALARIES 135,205 135,205 21,584 99,500 51,084 i90.453671.704000.00000 SALARIES&WAGES _ 57,934 2of5 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Description Budget Bum Actuals&Enc Estimate Protection Request 590.453671.706000.00000 HOURLY WAGES 190,279 194,000 75,058 105,000 "0,058 210,417 590.453671.708000.00000 OVERTIME-SALARY 4,000 4,000 667 1,600 2,267 4,000 590.453671.709000,00000 OVERTIME-HOURLY 20,000 20,000 3,304 8,000 11,304 20,000 590.453671.711000.00000 SICK LEAVE 6,660 6,660 2,335 3,500 5,835 7,292 590.453671.712000.00000 LONGEVITY 8,307 8,307 - 8,307 8,307Al',,800000 590,453671.713000.00000 VACATION PAY 17,275 17,275 6,091 9,800 15,891 590.453671.715000.00000 FRINGE BENEFITS 331,691 331,691 63,428 195,000 258,428 590.453671.719000.00000 HOLIDAY PAY 9,366 9,366 2,514 6,800 9,314 590.453671.741000.00000 MISCELLANEOUS OPERATING 48,700 48,700 16,600 31,188 47,788 590.453671.744000.00000 UTILITIES 318,000 318,000 83,794 215,059 298,853 590,453671.745200.00000 EQUIPMENT RENTAL 1,000 1,000 - 350 350 590.453671.746104.00000 CAPITAL MAINTENANCE 90,000 202,597 2,598 129,674 132,272 129,000 590.453671.746200.00000 EQUIPMENT REPAIR&MAINTENAN 108,000 110,951 48,474 46,087 94,561 - 590.453671.977000.00000 EQUIPMENT - 13,500 - 13,500 13,500 - 590.453671.977108.00000 EQUIP REPLACE-UNCAPITALIZED - Pumping Total 1,28B,483 1,417,531 326,447 803,365 1,129,812 1,233,471 590.453672.702000.00000 SALARIES - 8,800 - 8,800 8,800 9,519- 590.453672.704000.00000 SALARIES&WAGES 43,600 - �27,513 - 5,200 590.453672.706000.00000 HOURLY WAGES - 34,8007,287 34,800 43,458 590A53672.741000.00000 MISCELLANEOUS OPERATING 55,000 55 000 10,936 44,064 55,000 56,650 590.453672.745200.00000 EQUIPMENT RENTAL TV Total 103,600 103,600 18,815 1 84,785 103,600 114,827 590,453673.702000.00000 SALARIES - 48,900 26,126N21B,870 48,900 52,847 590.453673.704000.00000 SALARIES&WAGES 337,500 - -590.453673.706000.00000 HOURLY WAGES - 279,900 51,996 279,900 254,779 590.453673.707000.00000 TEMPORARY HELP590.453673.708000.00000 OVERTIME-SALARY 900 900 547 100 936 590.453673.709000.00000 OVERTIME-HOURLY 1,100 1,100 547 1,100 1,144590.453673.742200.00000 CHEMICALS 3,800 3,800 1,384 3,8003,952590.453673.745200.00000 EQUIPMENT_RE_NTAL _ ___._._._ 295,0_00__.___295,00_0____. 76,130 ___ ___._295_000 ___303,850 590.453674.702000.00000 SALARIES �38,500 29,580 8,920 38,500 42,098 590.453674.704000.00000 SALARIES&WAGES 151,300 - - - 590.453674.706000.00000 HOURLY WAGES - 112,800 39,334 73,466 112,800 132,487 590.453674.707000.00000 TEMPORARY HELP 590.453674.708000.00000 OVERTIME-SALARY 3,900 3,900 701 3,199 3,900 4,056 590.453674.709000.00000 OVERTIME-HOURLY 4,200 4,200 581 3,619 4,200 4,368 590.453674.741000.00000 MISCELLANEOUS OPERATING 70,000 70,000 33,637 36,363 70,000 70,000 590.453674.745200.00000 EQUIPMENT RENTAL 146,600 146,600 54,413 92,187 146,600 150,998 590.453674.746100.00000 BUILDING_M_AIN_T_E_NAN_C_E__________________.___ _ 80 __-_ (80)-•-__ _ ___ 590.453675.702000.00000 SALARIES 7,700� 50 7,650� 7,700 �8,022 590.453675,704000.00000 SALARIES&WAGES 30,400 - - 590.453675.706000.00000 HOURLY WAGES 22,700 6,950 15,750 22,700 37,706 590.453675.745200.00000 EQUIPMENT RENTAL____-_-_ ____ 10:700__-____10,70_0__-___2,965 ___ 7,735 ___10,700 _-_11,256 590.453676.702000.00000 SALARIES 11,700 1,234 10,466 11,700 15,330 590.453676.704000.00000 SALARIES&WAGES 46,200 - 3of5 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Description Budget Budget Actuals&Eno Estimate Proiection Request 590.453676.706000.00000 HOURLY WAGES - 34,500 12,861 21,639 34,500 32,050 590.453676.708000.00000 OVERTIME-SALARY 19,500 19,500 1,678 17,822 19,500 18,525 590.453676.709000.00000 OVERTIME-HOURLY 23,500 23,500 7,091 16,409 23,500 22,325 590.453676.745200.00000 EQUIPMENT RENTAL______ _ __ 16,700 16,700 5,529 11,171_ 16,700 ___17,368 590.453678.702000.00000 SALARIES - - - - - 700'_'' _'_' _''_700 700 -728 590.453678.704000.00000 SALARIES&WAGES 2,800 - 590.453678.706000.00000 HOURLY WAGES - 2,100 102 1,998 2,100 2 g3g 590.453678.707000.00000 TEMPORARY HELP _ 590.453678.741000.00000 MISCELLANEOUS OPERATING 4,000 4,000 30 3,970 4,000 4,160 590.453678.745200.00000 EQUIPMENT RENTAL 1,700 1,700 36 1,405 1,441 1,768 Sewers Total 1,169,800 1,161,100 353,575 807,266 1,160,841 1,193,592 590.453679.702000.00000 SALARIES 177,464 177,464 65,318 93,0 00 158,318 185,722 590.453679.708000.00000 OVERTIME-SALARY 3,500 3,500 128 400 528 3,500 590.453679.715000.00000 FRINGE BENEFITS 152,933 152,933 32,743 131,000 163,743 168,226 590.453679.741000.00000 MISCELLANEOUS OPERATING 21,150 21,150 4,476 55.495 19,971 21,350 590.453679-742200.00000 CHEMICALS 2,500 2,500 - 850 850 2,500 590.453679.745200.00000 EQUIPMENT RENTAL 500 500 - - - 500 590.453679.746000.00000 REPAIR&MAINTENANCE 18,600 18,600 1,500 11,500 13,000 19,400 590.453679.747200.00000 EDUCATION 4,100 4,100 - 1,100 1,100 4,100 590.453679.977006.00000 FIELD EQUIPMENT - 6,500 - 6,500 6,500 Lab Total 380,747 387,247 104,165 259,845 354,010 405,298 590.453680.969001.00000 RETURN ON EQUITY 300,000 300,000 - 300,000 300,000 300,000 ROE Total 300,000 300,000 - 300,000 300,000 300,000 590.453680.981000.00000 PRINCIPAL 9,510,000 9,510,000 - 9,120,000 9,120,000 9,306,107 590.453680.982000.00000 INTEREST 4,117,845 4,117,845 238,644 4,068,743 4,307,387 4,279,147 590.453680.998001.00000 CONTRA-FIXED ASSETS CAPTIAL - _ 590.453680.998002.00000 CONTRA-DEBT PRINCIPAL - _ _ - DS Total 13,627,845 13,627,845 238,644 13,188,743 137427,387 13,585,254 590.933610.702000.20137 SALARIES - 30,000 - _ 590.933610.743000.20136 CONTRACTUAL SERVICES - 38,529 35,429 - 35,429 590.933610.743000.20144 CONTRACTUAL SERVICES - 34,967 35,433 - 35,433 590,933610.743000.20145 CONTRACTUAL SERVICES 500,000 3,767,825 299,484 299,484 590.933610.743000.43969 CONTRACTUAL SERVICES - 52,236 52,236 - 52,236 590.933610.743902.20152 IMPROVEMENT STUDY 500,000 - 590.933610.746105.20154 CAPITAL MAINTENANCE - 30,506 - _ 590.933610.973000.10145 SEWERS 55,000 335,000 - 3 55,000 335,000 590.933610.973000.12145 SEWERS - 18,735 18,735 - 18,735 590.933610.973000.13053 SEWERS - 290,299 73 - 73 590.933610.973000.13055 SEWERS - 100,000 - 100,000 100,000 590.933610.973000.13056 SEWERS - 25,000 - 25,000 25,000 590.933610.973000.20100 SEWERS 500,000 1,622,527 140,702 1,481,825 1,622,527 545,000 ` 590.933610.97300020106 SEWERS 250,000 337,822 328,674 9,148 337,822 590.933610.97300020108 SEWERS 5,000 25,000 - - - 5,000 590.933610.973000.20114 SEWERS 5,000 25,000 - - - 5,000 590.933610.973000.20136 SEWERS - 177,832 13,481 - 13,481 4of5 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Description Budget Budget Acluals&Enc Estimate Projection Request 590.933610.973000.20137 SEWERS - 281,637 - - 590.933610.973000.20144 SEWERS - - - - 590.933610.973000.20147 SEWERS - 17 - 17 17 590-933610.973000.20148 SEWERS 60,000 264,271 - 264,271 264,271 590-933610-973000.20149 SEWERS - 58,920 - - - 590.933610.973000.20151 SEWERS - 355,000 - - - 590.933610.973000.43970 SEWERS 800,000 1,473,335 12,870 738,025 750,895 590.933610.973002.20106 SEWERS I&I - 49,747 - 49,747 49,747 590,933610.973301.13053 NDPES PERMIT - - - - 590.933610.974100.20100 STREETS/CURB&GUTTER - - 37 - 37 590.933610.974100.43953 STREETS/CURB&GUTTER - 64,701 - 64,701 64,701 590.933610.975000.20130 BUILDINGS - 51 - - 590.933610.975000.20131 BUILDINGS - 2,427 - - - 590.933610.975000.20132 BUILDINGS - 176,933 144,662 32,271 176,933 590.933610.975000.20138 BUILDINGS - 6,829 - - - 590.933610.975000.20139 BUILDINGS - 3,447,650 - 3,447,650 3,447,650 590.933610.97500020140 BUILDINGS - 1,447 - - - 590.933610.975000.20141 BUILDINGS - 62,500 - - - 590.933610.97500020143 BUILDINGS 525,000 2,264,978 - 2,264,978 2,264,978 590.933610.975000.20146 BUILDINGS - 50,000 1,950 - 1,950 590.933610.975000.20150 BUILDINGS 1,750,000 2,439,782 258,434 2,181,348 2,439,782 590.933610.975000.20153 BUILDINGS - 850,000 - 150,000 150,000 590.933610.975000.43952 BUILDINGS - 400,000 - 400,000 400,000 750,000 590.933610.975000.43973 BUILDINGS 13,600 13,600 - 13,600 13,600 590.933610.975000.43974 BUILDINGS 275,000 275,000 - 275,000 275,000 590.933610.975000.43975 BUILDINGS 400,000 400,000 - 400,000 400,000 590.933610.977000.00000 EQUIPMENT 365,000 365,000 - 365,000 365,000 365,000 590.933610.977008.43954 EQUIPMENT REPLACEMENT - 79,000 - 79,000 79,000 590.933610.977010.43934 NETWORK EQUIPMENT 24,619 - - - COMMUNICATIONS PROJECT 390,000 WW PLANT IMPROVEMENTS 260,000 PLANT EFFLUENT PUMP PROJECT 375,000 DUMP TRUCK W/ATTACHMENTS 40,000 ROOF REPLACEMENT PROJECT 250,000 Capital Total 5,503,600 20,818,722 1,342,200 12,676,581 14,018,781 2,985,000 Grand Total 33,917,053 50,752,507 6,221,631 36,274,424 42,496,055 31,905,752 5of5 FY 2008 Budget Worksheet FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Cost Center Description Budget Actuals Budget Budge Actuals&Enc Estimate Proiection Request 596.000000.610000.00000 Revenue SALE OF SERVICE(TRASH BAGS) 629,000 545,025 569,000 589.000 30.867 5 00.000 580.867 616,500 596.000000.623000.00000 Revenue BULK REFUSE 79,375 63,673 81,900 81,900 330 81.000 81.330 82.300 596.000000.623500.00000 Revenue REFUSE CART REVENUE 670,014 686,355 873,632 873,632 79 882,000 882,079 916.000 596.000000.670000.00000 Revenue INTEREST INCOME 400 (617) 400 400 (385) (385) 596.000000.679100.00000 Revenue FROM FUND BALANCE 7,146 13,589 13,5B9 1,385,935 1,294,436 1,558,521 1,558.521 30,691 1,513,0 D 0 1,543,891 1.614,800 FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Cost Center Description Budge Actuals Budget Budget Actuals&Enc Estimate Proiection Request 596.453621.702000.00000 Bulk SALARIES 2.800 1,746 2,800 3,654 sag 2,965 3,654 3.657. 596.453621.704000.00000 Bulk SALARIES&WAGES 1,174 843 1,200 596.453621.706000.00000 Bulk HOURLY WAGES 10,700 9,505 11,400 11,700 2.903 8.797 11,700 11.139 596.453621.707000.00000 Bulk TEMPORARY HELP 1,100 2,249 1,200 1,200 1,200 1,200 1,000 596.453621.711000.00000 Bulk SICK LEAVE 650 - 700 700 596.453621.713000.00000 Bulk VACATION PAY 1,180 25 1,000 1,000 700 000 0735 50 596.453621.715000.00000 Bulk FRINGE BENEFITS 4,033 1,561 9,427 12,400 10,299 17,661 17,661 3,628 14,033 17,661 19,427 596.453621.719000.00000 Bulk HOLIDAY PAY 659 201 650 650 - 650 650 683 5-6.453621.741000.00000 Bulk MISCELLANEOUS OPERATING 600 586 600 600 600 600 630 596.453521.741600.00000 Bulk ADMINISTRATIVE CHARGES 5.300 6,088 6,600 6,600 1.658 4,942 6.600 6.930 596.453621.744000,00000 Bulk UTILITIES 612 411 511 511 240 271 511 537 526.453621.744500.00000 Bulk LANDFILL FEES 19,600 19,599 16,998 16,998 16.950 4E- 16,998 17,1548 596.453621.745200.00000 Bulk EQUIPMENT RENTAL 10,000 10.593 11,200 11,200 3,692 7.508 11.200 11.760 596.453621.748000.00000 Bulk INSURANCE&BONDS 554 554 800 800 580 220 800 640 Bulk Total 67,329 62,699 73,320 73,274 30,340 42,934 33.274 76,235 596.453622.702000.00000 Bag SALARIES 53,100 25,198 52,400 66.075 12,296 53,779 66.075 58,997 596.453622.704000.00000 Bap SALARIES&WAGES 20,870 16,742 21,900 596.453622.706000.00000 Bap HOURLY WAGES 169,400 18B.461 185,000 192,300 59.049 1 33,251 192,300 201,737 596.453622.707000.00000 Bap TEMPORARY HELP 20,900 39.458 21,600 21,600 17.010 4,590 21,600 15,794 596,453622.708000.00000 Bag OVERTIME-SALARY 5,800 14.473 7,800 7,800 6,980 820 7,800 8.000 596.453622.709000.09000 Bag OVERTIME-HOURLY 17,100 21,481 21,400 21.400 5,579 15,821 21.400 23.000 596.453622.711000.00000 Bag SICK LEAVE 14,000 9,813 13,300 13,300 4.561 8.739 13,300 9,200 596.453622.712000.00000 Bap LONGEVITY 6,200 4.632 6,600 6.600 , 00 ,600 7.209 596.453622.713000.00000 Bag VACATION PAY 21,500 15,494 20,600 20,600 6,494 14,106 20,600 12.420 596.453622.714000.00000 Bag SEASONAL PAID TIME OFF 800 - 800 Boo - 800 800 1.000 596.453622.715000.00000 Bap FRINGE BENEFITS 238,172 250,166 338,600 338,600 76,500 227.000 303,500 314,468 596.453622.716000.00000 Bag CHANGE IN ACCRD COMPENSATED AB - (10,294) - _ - 596.453622.719000.00000 Bap HOLIDAY PAY 13,200 10,326 12,500 12,500 2,569 9,931 12.500 14.825 596.453622.741000.00000 Bag MISCELLANEOUS OPERATING 51,974 51,323 57,000 57,000 17.557 39,443 57.000 59.850 596.453622.741600.00000 Bea ADMINISTRATIVE CHARGES 89,700 103,028 47,300 47,300 11,883 35,417 47,300 49,565 596,453622.742000.00000 Bag SUPPLIES 2.800 1,450 2,900 2,900 1.405 1,495 2.900 3,045 596,453622.742300.00000 Bag GOODS SOLD 37,200 40,715 40,700 40.700 40,700 40,700 42,735 595.453622.743050.00000 Bap TEMPORARY HELP-CONTRACTUAL 2,656 2,425 - 971 266 705 971 469 596.453622.743700.00000 Bag ENGINEERING - - 67,401 67.401 67,401 67,401 70,097 596.453622.744000.00000 Bag UTILITIES 9.200 6.695 7,700 7,700 3,847 3,853 7.700 8.085 596.453622.744500.00000 Bag LANDFILL FEES 218,686 218,686 226,100 226,100 226.000 100 226,100 237,405 596.453622.745100.00000 Bag BUILDING RENTAL 12,053 12,053 12,000 12,000 11,975 25 12,000 12,600 596.453622.745200.00000 Be. EQUIPMENT RENTAL 298.800 314,104 305.700 305.700 113,493 182,000 295,493 320,985 596.453622.745230.00000 Bag EQUIPMENT RENTAL B00 800 800 800 1,600 596.453622.746100.00000 Bag BUILDING MAINTENANCE 5.034 4,732 5.200 5,200 2.599 2,601 5.20D 5,460 596A53522.748000.00000 Be. INSURANCE&BONDS 8,761 8,760 9.900 9.900 9.178 722 9,900 10,395 596.453622.977014.00000 Bag TECHNICAL EQUIPMENT REPLACEMEN 700 - - - 2,DOD Bag Total 1,318,606 1,349,921 1,485,201 1,4B5,247 589,241 850.599 1.439.940 1.491,041 Grand Total 1,385,935 1,412,620 1,558,521 1,558,521 619,581 893,633 1,513,214 1,567,276 FY 2008 Budget Worksheel FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Cost Center Description Budget Actuals Budget Budget Acluals&Enc Estimate Proiection Recuest 597,000000.639100.00000 Revenues RECYCLING COLLECTION FEE 2,702,680 2,700,767 2,780,028 2,780,028 - 2,780.028 2 863,429 597.000000.670000.00000 Revenues INTEREST INCOME 20,000 36,715 25.000 25,000 11,305 15.000 26,305 5.000 597.000000.679100.00000 Revenues FROM FUND BALANCE 336,672 - 467,917 467,917 - 467,917 600,000 597.000000.682001.00000 Revenues SALE OF RECYCLED MATERIALS 100,000 115,510 100,000 100,000 - 125,000 125.000 125,000 597.000000.696101.00000 Revenues OPERATING TRANSFER-GENERALF 35,000 - 52,727 52,727 - 52,727 52,727 -- 3,194,352 2.852,992 3,425.672 3,425,672 11,305 192,727 3,451,9T7 3,593,429 - FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Cost Center Description Budget Acluals Budget Budget Acluals&En c Estimate Protection Request 597A536B5.702000.00000 Recycling SALARIES 85,000 73,554 115,425 137,174 28,419 93,000 121,419 139.507 597.453685.704000,00000 Recycling SALARIES&WAGES 29,732 24.662 31,500 - - - - - 597.453685.706000.00000 Recycling HOURLY WAGES 284,300 233,028 297,300 305.800 61,759 229,000 290,759 $19.259 597.453685.707000.00000 Recycling TEMPORARY HELP 22,000 31,659 22,800 22,800 26,567 2,000 28,567 15,794 597.453685.708000.00000 Recycling OVERTIME-SALARY 5,100 2,572 5,100 5,100 176 4.924 5,100 5.100 597.453685-709000.00000 Recycling OVERTIME-HOURLY 22,200 19,881 22,200 22,200 3.104 19,096 22,200 23,000 597.453685.711000.00000 Recycling SICK LEAVE 13,500 13.854 12,100 12,100 8,756 3,344 12,100 14,000 597.453685.712000.00000 Recycling LONGEVITY 9,200 6,232 6,800 6,800 - 6,800 6,800 5.559 597.453685.713000.00000 Recycling VACATION PAY 23,000 22,895 23,000 23,000 6,230 16,770 23.000 18,819 597.453685.714000.00000 Recycling SEASONAL PAID TIME OFF 300 46 400 400 319 81 400 500 597A53685.715000.00000 Recycling FRINGE BENEFITS 371,373 361.909 515,502 515,502 88,467 427.035 515,502 567,052 597.453685.716000.00000 Recycling CHANGE IN ACCRD COMPENSATED AB - 5,332 - - - - - 597.453685.719000.00000 Recycling HOLIDAY PAY 15,600 15.464 14,200 14.200 3,595 10,605 14.200 22.504 597.453685.741000.00000 Recycling MISCELLANEOUS OPERATING 34.200 20,421 34.200 34,200 3,638 30.562 34,200 35.910 597.453685-741600.00000 Recycling ADMINISTRATIVE CHARGES 88,400 97,352 38,600 38,600 9,617 28,983 38,600 40,530 597A53685.742000.00000 Recycling SUPPLIES 3,600 1,891 3,700 3,700 1,830 1,870 3,700 3,885 597A53685.743050.00000 Recycling TEMPORARY HELP-CONTRACTUAL 5,866 5,356 - 2,337 638 1.699 2.337 1,077 597.453685.743700.00000 Recycling ENGINEERING - - 53,387 53,387 - 53,387 53,387 56,056 597.453685.744000,00000 Recycling UTILITIES 6,800 4,454 5,700 5,700 2,805 2,895 5,700 5,985 597.453685.745200.00000 Recycling EQUIPMENT RENTAL 374,100 356,409 374,300 374,300 111,990 262.310 374,300 393,015 597.453685.746100.00000 Recycling BUILDING MAINTENANCE 3,500 3,252 3,600 3,600 1,784 1,816 3,600 3,780 597.453685.748000.00000 Recycling INSURANCE&BONDS 10,900 7,175 10,900 10,900 8.322 2.578 10,900 11,445 Recycling Total 1,408,671 1,30T,389 1,590,714 1,591,800 368,016 1,198,755 1,566,771 1,682,T79 597.453685.702000.00000 Composting SALARIES 70,500 41,165 71,900 86,014 17,347 68,667 86,014 56.159 597.453686.704000.00000 Composting SALARIES&WAGES 21,301 17,486 21,700 - - - - - 597.453686.706000.00000 Composting HOURLY WAGES 90,600 85,613 98.000 104,500 42,595 61,905 104,500 129,717 597.453686.707000.00000 Composting TEMPORARY HELP 36,000 18,227 37.800 37,800 7,006 30.794 37,800 63.175 597.453686.708000.00000 Composting OVERTIME-SALARY 7,100 7,174 9.600 9.600 1,473 8,127 9,600 10.080 597.453686.709000.00000 Composting OVERTIME-HOURLY 22.900 38,153 31,600 31.600 6,026 25.574 31,600 33,180 597.453686.711000.00000 Composting SICK LEAVE 9,000 6,830 9,000 9,000 1,110 7.890 9,000 7,208 597.453686.712000.00000 Composting LONGEVITY 2,200 3,431 2,100 2,100 - 2,100 2,100 2,872 597.453686.713000.00000 Composting VACATION PAY 9,000 8,279 9,900 9,900 3,283 6,617 9,900 10,328 597.453686.714000.00000 Composting SEASONAL PAID TIME OFF 1,100 386 1.100 1,100 318 782 1.100 1.200 597.453686.715000.00000 Composting FRINGE BENEFITS 182,773 190,682 260,700 260,700 55,005 205,695 260,700 286,770 597-453686.719000.00000 Composting HOLIDAY PAY 10,100 7,774 9,400 9,400 2,455 6,945 9,400 12,023 597.453686.741000.00000 Composting MISCELLANEOUS OPERATING 13,900 4,718 13,900 13,900 1,804 12,096 13,900 14,178 597.453686.741600,00000 Composting ADMINISTRATIVE CHARGES 57,000 62,772 24,900 24,900 6,204 18.696 24,900 26,145 597.453686.742000.00000 Composting SUPPLIES 1,700 859 1,700 1,700 831 869 1,700 1,768 597.453686743700.00000 Composting ENGINEERING - - 34,448 34,448 - 34,448 34,448 34,444 597.453686.744000.00000 Composting UTILITIES 6,800 4,454 5,700 5,700 2,B05 2,895 5,700 6.270 597.453686.744500.00000 Composting LANDFILL FEES 176,800 176,800 181,900 131,900 170,000 111,900 181,900 185.000 597 453686.745200-00000 Composting EQUIPMENT RENTAL 237.700 224,693 229,500 229,500 89, 03897 139,6 229,500 238.640 597.453686.746100.00000 Composting BUILDING MAINTENANCE 3,500 3,252 3.600 3,600 1,784 1,816 3,600 3.744 597.453686.748000.00000 Composting INSURANCE&BONDS 6,900 4,508 6,900 6,900 4,723 2,177 6,900 7,176 Composting Total 966,874 907,256 1,065,348 1,064,262 414,666 649,596 1,054,252 1,130,116 597.453687.702000.00000 Station SALARIES 23,600 20,638 24,100 30,700 22,957 30,700 33,648 597.453687.704000.00000 Station SALARIES&WAGES 9,201 8,160 11.200 7,743 597.453687.706000.00000 Station HOURLY WAGES 49,201 47.160 59i.453687.706020.0000D Station 046 36.000 40,600 15.785 HOURLY WAGES-WHP 20.000 30.516 24,815 25,000 40.- 597.453687.708000.00000 Station OVERTIME-SALARY 12,600 506 25,Soo 25,Soo 11,- 13,500 25,500 - 500 100 756 100 355 597.453687.709000.00000 Station OVERTIME-HOURLY 32,800 3,670 5.,100 5,100 344 4,756 5,100 597.453687.711000,00000 Station SICK LEAVE 2.644 4,100 2.173 2,400 2.400 - 2.400 2,400 Z260 597.453687.712000.00000 Station LONGEVITY 1,800 2,173 2,4D0 2,400 2.400 2.400 597.453687.713000.00000 Station VACATION PAY 3,000 2,709 3.500 3.500 2.526 597.453687.715000.00000 Station FRINGE BENEFITS 108,306 76,431 83,600 83.600 359 3.01 3.600 3,526 15.978 19.122 25.100 91,- 597.453fi87.715020.00000 Station FRINGE BENEFITS-WHP 17,100 26,184 25,100 25,100 5,978 19.122 25.100 597.453687.719000.00000 Station HOLIDAY PAY 2,700 1,669 2,D00 2,000 906 1,094 2.000 597.453687.741000.00000 Station MISCELLANEOUS OPERATING 2,300 704 4,231 597.453687.741600.00000 Station ADMINISTRATIVE CHARGES 29,500 32.488 12.900 2 900 60 2,240 2,300 5.000 597.453687.742000.00000 Station SUPPLIES 5,900 1,719 6,000 12.900 3.214 9.686 12,900 13,545 597.453687.743000.00000 Station CONTRACTUAL SERVICES 2 600 6,000 1,663 4.337 6,000 7.000 2.600 2.600 2,600 2.600 2,730 597.453687.743700.00000 Station ENGINEERING _ 17,831 17,531 17.531 17.831 17,222 597.453687.744000.00000 Station UTILITIES 15,600 1B.834 20,700 20,700 6,57E 1022 20,700 22,770 597.453687,745200.00000 Station EQUIPMENT RENTAL 48,200 49.511 55,700 55,700 16,043 31,000 47,043 64,055 597.453687.746100.00000 Station BUILDING MAINTENANCE 7.500 7,296 7,600 7.600 4.008 3,592 7,600 8.740 597.453687.748000.00000 Station INSURANCE&BONDS 4,700 3,084 4,700 4,700 3,231 1,469 4,i 00 4,830 Station Total 401,407 336,292 351.331 351,331 96,277 246,397 342,674 330,694 .00000 Promotion SALARIES 597.453688.i02000 80.400 95.811 59,100 60,300 29.537 30,763 60,300 65.1i3 597.453688.704000.00000 Promotion SALARIES&WAGES 11100 831 1,200 597.453688.708000.00000 Promotion OVERTIME-SALARY 22.400 13.614 17,600 17.600 3.337 14,263 17,6D0 597.453688.709000.00000 Promotion OVERTIME-HOURLY 5,600 3,856 6,500 12.000 6.500 1,605 597.453688.i11000.00000 Promotion SICK LEAVE 11,300 10,128 10,500 10,500 4,895 6.500 6,500 597.453688.712000.00000 Promotion LONGEVITY 3.047 7.453 10.500 3.121 2,000 2,186 1,000 1,000 597.453688.713000.00000 Promotion VACATION PAY - 1.611 8.700 566 14,200 2.390 6.900 6,900 S,OB9 597.453688.7 15000.00000 Promotion FRINGE BENEFITS 63,200 102,399 96,900 96,900 3.611 8.700 3,627 597.453688.719000.00000 Promotion HOLIDAY PAY 28.861 68,039 96,900 106,590 10.600 11,836 9,700 9.700 2.043 7,657 9.700 4,393 597.453688.741000.00000 Promotion MISCELLANEOUS OPERATING 78,400 46.921 78,400 78,400 21,269 37.000 58.269 87,32D 597.453688.741600.00000 Promotion ADMINISTRATIVE CHARGES 23,100 25.440 10,100 10,100 2516 7,564 10,1DD 597.453688.742000.00000 Promotion SUPPLIES 5,600 2,611 5,800 5,800 , 10,6D5 2.867 2.933 5.800 6,090 597.453688.743000.00000 Promotion CONTRACTUAL SERVICES 25,000 18,000 25,000 25.000 1B.000 6,000 2d,000 597.453688.743700.00000 Promotion ENGINEERING - - 13.979 13,97g 26.250 5997.453688.744000.00000 Promotion UTILITIES 6.BOD 4,454 5,700 5,7D0 13.979 13,979 17.222 597.453688.745100.00000 Promotion BUILDING RENTAL 33,600 33,500 2.360 2.840 3.40D 5,070 33,400 33,400 EQUIPMENT RENTAL 33,387 40 15.800 16.432 59i.453588.745200.00000 Promotion 15,700 20,211 15,800 15,800 7,387 8,413 15.800 597.453688.745230.00000 Promotion EQUIPMENT RENTAL - 4,000 4,000 16,432 597.453688.746100.00000 Promotion BUILDING MAINTENANCE 3,500 3,252 3,600 - 3,000 3.000 8,400 3.600 1.891 1.200 3,091 597.453688.747100.00000 Promotion CONFERENCES 7,000 5,000 1,889 5,000 5,000 170 597.453688.748000.00000 6,300 53688.748000.00000 Promotion INSURANCE&BONDS 6.300 4,115 6,3004. 5.300 6.930 597.453688.749000.00000 Promotion DEPRECIATION - 22,548 4,311 1.989 89 6. 00 , 30 597.453688.977014.00000 Promotion TECHNICAL EQUIPMENT REPLACEMEN 3,600 - - Promotion Total 417,400 430,792 418,279 418,279 168,104 227,535 395,639 440,495 Grand Total 3,194,352 2,961,729 3,425,672 3,425,672 1,047,053 2,322,281 3.369,346 3,SB4,083 FY 2008 Budget Worksheel FY 2006 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 - Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Cost Center Description Budget Actuals Budget Budget Actuals&Eno Estimate Projection Reauest 640.000000.667000-00000 Revenue RENTAL INCOME 191,320 191,320 190,435 190,435 190,435 - 190:43: 192,560 640.000000.667601.00000 Revenue TRUCKS 1,461,205 1,439,841 1,557,548 1,557,548 462,982 1,094.566 1,557,548 1.590.754 640.000000.667602.00000 Revenue FLUSHERS 1,628 1,643 1,484 1.484 887 1,4B4 1,500640.000000.667603.00000 Revenue SWEEPERS 289.922 246.196 268,008 268,008 107,428[J597 268.008 273,000640.000000.667604.00000 Revenue TRACTORS 146,320 119,498 153,349 153,349 24,760 153,349 155.000640.000000.667605.00000 Revenue GRADERS 14,582 5,473 11,528 11,528 709 11,528 12,000640.000000.667606.00000 Revenue SHOVELS 16,342 24,251 20,081 20,081 6,360 20,081 21,050640.000000.667607.00000 Revenue EQUIPMENT 551,506 602,397 593,323 593,323 226,042 593,323 602,000640.000000.667608.00000 Revenue TRAFFIC EQUIPMENT RENTAL 54,651 44,434 54,538 54,538 16.414 54,538 56,000 640.000000.667609,00000 Revenue PACKERS 503,065 486,913 524,364 524,364 184,221 340,143 524,364 531,000 640.000000.667610.00000 Revenue REVENUE-RECYCLE TRUCK OPERATIO 382.363 334,665 375.627 375,627 106,297 269.330 375,627185.000 640.000000.670000.00000 Revenue INTEREST INCOME 300 450 300 300 - 300 300 640.000000.673000.00000 Revenue SALE OF FIXED ASSETS - - 26,975 26,975 - 26,975 25,975 640.000000.673300.00000 Revenue SALE OF VEHICLES 25,000 - - - - 640.000000.679100,00000 Revenue FROM FUND BALANCE 1,208,339 - (63,593) 829,701 - 829.701 829,701 640.000000.680000.00000 Revenue MISCELLANEOUS REVENUE 58,144 118,645 100,083 100,083 333 99.750 100,083 4,904,687 3,615,726 3,814,050 4,707,3" 1,326,868 3,380,476 4,707,344 4,432,464 FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Amended Year-End Adopted Amended Year-to-Date Dec.-June Year-End Department Account Code Cost Center Description Budget Actuals Budget Budget Actuals&Eno Estimate Projection Request 640,453623102000.00000 Admin SALARIES 145,600 125.010 157,600 183,000 62.183 120,817 183,000 174.801 640.453623.704000.00000 Admin SALARIES&WAGES 73,709 75,773 84,400 - - - - - 640.453623.706000.00000 Admin HOURLY WAGES 107,400 217,193 112,000 171,000 193,411 35,000 228,411 203,209 640.453623.707000.00000 Admin TEMPORARY HELP 1,000 - 1,000 1,000 - 1,000 1,000 - 640.453623.708000.00000 Admin OVERTIME-SALARY 12,400 16,317 12,400 12.400 3,285 9,115 12.400 13.020 640.453623.709000.00000 Admin OVERTIME-HOURLY 1,300 - 1,300 1,300 - 1,300 1,300 1,365 640,453623.71lo00.00000 Admin SICK LEAVE 22,300 18,761 23,600 23,600 10.290 13.310 23,600 26.337 640.453623.712000.00000 Admin LONGEVITY 18,400 14,B49 18,200 18,200 - 18,200 18,200 18,550 640.453623.713000.00000 Admin VACATION PAY 45,800 35.656 44,000 44,000 15,8B3 28,117 44,000 35,116 640.453623.715000.00000 Admin FRINGE BENEFITS 257,200 489,799 453,713 453,713 167,460 286,253 453,713 499,094 640.453623.716000.00000 Admin CHANGE IN ACCRD COMPENSATED AB - 5,747 - - - - - 640.453623.719000.00000 Admin HOLIDAY PAY 26,600 26,948 26.600 26,600 7,679 18.921 26.600 27,104 640.453623.741000.00000 Admin MISCELLANEOUS OPERATING 26,600 19,883 26.600 26,600 6,234 20,366 26,600 27,930 640.453623.741600.00000 Admin ADMINISTRATIVE CHARGES 154,500 154,400 44.900 44,900 11,209 33,691 44,900 47,145 640.453623.743050.00000 Admin TEMPORARY HELP-CONTRACTUAL 7,991 7,296 - 640A53623.743700.00000 Admin ENGINEERING - 40,231 40,231 - 40.231 40,231 42.242 640.453623.744000.00000 Admin UTILITIES 45,000 49,399 45,000 45.000 11,580 33.420 45,000 49.500 640.453623.745100.00000 Admin BUILDING RENTAL 25,600 25,599 25,500 25,500 25,460 40 25,500 27.090 640.453623.745230.00000 Admin EQUIPMENT RENTAL - - 3,300 3,300 - 3,300 3,300 6,400 640.453623.746100.00000 Admin BUILDING MAINTENANCE 2,900 259 14,900 14,900 12,467 2,433 14,900 15,645 640.453623.747100.00000 Admin CONFERENCES 5.000 80 5.000 5,000 - 5.000 5,000 5,250 640.453623.748000.00000 Admin INSURANCE&BONDS 36,000 18,907 25,000 25.000 19,809 5,191 25,000 26,250 640.453623.749000.00000 Admin DEPRECIATION - 854,886 - - - - 640.453623.977008.00000 Admin EQUIPMENT REPLACEMENT 15,000 - 15.000 15,000 15,000 15,000 15,750 640A53623.977010.43934 Admin NETWORK EQUIPMENT 7,700 7,700 - 7,700 7,700 8,085 640.453623.977101.00000 Admin EQUIPMENT<$5,000 2,500 1,100 2,575 2,575 2,575 2,575 2,704 640,453623.977108,00000 Admin EQUIP REPLACE-UNCAPITALIZED 4,400 - 4,400 4,400 4,400 4,400 4,620 640.453623.981000.00000 Admin PRINCIPAL 110,000 110,000 115,000 115,000 - 115,000 115,000 120,750 640.453623.982000.00000 Admin INTEREST 81,320 80,012 75,435 75,435 37,718 37.717 75,435 79,207 640.453623.998001.00000 Admin CONTRA-FIXED ASSETS CAPTIAL (1,052,347) - - 640.453623.998002.00000 Admin CONTRA-DEBT PRINCIPAL - (110,000) - - - Admin Total 1,236,220 1,185,527 1,377,654 1,285,354 584,668 858,097 1,442,765 1,477,153 640.453624.706000.00000 Ops HOURLY WAGES 353,100 175,036 363,100 363,100 1,516 361,584 363,100 446,587 23,500 30,754 23,500 23,500 10,269 13,231 23,500 29.763 640.453624.709000.00000 Ops OVERTIME-HOURLY 640.453624.715000.00000 Ops FRINGE BENEFITS 640.453624.742000.00000 Ops SUPPLIES 306,772 159,263 388,030 388,030 640.453624.74610D.0v000 Ops BUILDING MAINTENANCE 422,700 377,072 422,700 8,243 379,787 388,030 426,833 640.453624.746200.00000 Ops 14.60D 422,700 2,47D 420.230 P EQUIPMENT REPAIR&MAINTENANCE 14,081 422,700 443,835 640.453624.9 7101.00000 Ops EQUIPMENT<$5,000 427.- 385,887 427,300 427.300 640.453624 a78D00.00000 Ops VEHICLES 4.129 _ 111,331 315,969 427,300 444,392 640.453625.977108.43954 Ops EQUIP REPLACE-UNCAPITALIZED 2.128,195 1.043.691 811.766 - - 15,750 175,636 1.705,O6D 1,051,554 GrandTotal 40,368 - 135,248 51,475 683,773 1.705.060 1.027,O00 Grand Total 3,851,803 2,238,301 2,436,396 3,464,938 g3.773 135,248 10,000 5,088,023 3,423,828 3,814,050 4,850,292 1,236,858 2,22B4OBp 3,ggq 938 2 914,i6D 1,821,526 3,086,177 4,907,703 4,39t312 l FY 2008 Budget Worksheet FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Adopted Amended Year-to-Date Dec.-June Year-End Department Account Description Budqet Budget Actuals&Enc Estimate Proiection Request 484,1 19 645.000000.638900.00000 PUBLIC SERVICE WORK FOR OTHEI 3,464,038 3,464,038 3, 16 645.000000.679100.00000 FROM FUND BALANCE 314,913 314,913 - (36 ,7 3,149,125 3,149,125 - - FY 2007 FY 2007 FY 2007 FY 2007 FY 2007 FY 2008 Adopted Amended Year-to-Date Dec. -June Year-End Department Account Code Description Budget Budget Actuals&Enc Estimate Proiection Request 645.453603.702000.00000 SALARIES 1,176,762 1,176,762 360,596 660,500 1,021,096 1,181,698 645.453603.707000.00000 TEMPORARY HELP 14,000 14,000 - 8,000 8,000 14,560 645.453603.708000.00000 OVERTIME-SALARY 9,601 9,601 3,250 6,300 9,550 9,985 645.453603.712000.00000 LONGEVITY 10,400 10,400 - 10,400 10,400 11,200 645.453603.715000.00000 FRINGE BENEFITS 1,012,803 1,012,803 - 878,143 878,143 996,843 645.453603.741000.00000 MISCELLANEOUS OPERATING 46,225 46,225 13,026 33,199 46,225 48,074 645.453603.741000.00000 ADMINISTRATIVE CHARGES 826,944 826,944 206,736 620,208 826,$144 860,022 645.453603.745200.00000 EQUIPMENT RENTAL 12,000 12,000 4,396 5,390 25,390 12,400 645.453603.745230.00000 EQUIPMENT RENTAL 25,390 25,390 - 25,390 25,390 17,400 645.453603.747000.00000 TRAINING 15,000 15,000 3,075 7,500 10,575 15,000 3,149,125 3,149,125 591,079 2,257,244 2,848,323 31167,381 1 of 1 FY 2007/2008 CIP Prioritization Form Requesting Department: Public Service Department (GF) Please list in priority order; #1 being the highest priority all CIP requests submitted for the FY 2008 budget (on the Capital Request Forms). Please list FY08 projects only;do not include projects for FY2009 and beyond. Proiect Title Amount Explanation of Prioritization 1. Storm Water Phase II Permit $ 60,000 Mandated-To fund efforts required by mandated NPDES permit 2. CSO Ineligible Roads $ 675,000 Urgent- Funding for CSO Ineligible Roads 3. Essential Sidewalk Repair Program $ 155,000 Urgent- Minimal funding level for repairs to sidewalk system 4. Time of Sale Sidewalk Program $ 625,000 Urgent- See New Program Request 5. Enhancement Maintenance $ 10,000 Moderate- Maintain right of way enhancements(S. Cedar, Rain Gardens) 6. Sewer Inspectors Field Computers $ 2,500 Moderate-Technolo increased efficiencies and enables inspectors to 7. MLK Storm Outlet $ 60,000 Moderate- Preemptive outlet for future 8. Annual Road Improvements $ 12,700,000 Moderate- needed to make improvements to the condition of our roads. Department Director Signature: Date: FY 2007/2008 CIP Prioritization Form Requesting Department: Public Service Department (Act 51 M) Please list in priority order, #1 being the highest priority all CIP requests submitted for the FY 2008 budget (on the Capital Request Forms). Please list FY08 projects only,do not include projects for FY 2009 and beyond. Project Title Amount Explanation of Prioritization 1. Road/STP Federal Aid Project Match $ 3,010,000 Moderate- Funding for engineering and local match for$1.62 million constructio 2. Bridge Rehab $ 4103000 Moderate- Funding for engineering and local match for Aurelius Rd Bridge over Cedar River and for design of the Aurelius Rd. Bridge over the Railroad. Construction grant of approx. $800,000 awarded for the Red Cedar Bridge. Grant for the Railroad Bridge anticipated in FY09. 3. Major St. Sidewalk Sidewalk Gap Clost $ 150,000 Moderate- Minimal funding for City's share of gap closure program. 4. Major Maintenance Major Streets $595,000 Moderate- Funding for major maintenance on major streets. 5. Enhancement Maintenance $ 5,000 Moderate- Maintain right of way enhancements 6. Salt Storage Building $ 100,000 Moderate- Provide the necessary salt storage to support large winter events 7. Deicing Equipment $ 4,000 Low-Will increase bridge structure longevity city wide. 8. Heated Vehicle Storage Bldg. $ 57,000 Low-Provide heating for sewer equipment that is required in winter months. Date: Department Director Signature: FY 2007/2008 CIP Prioritization Form Requesting Department: Public Service Department (ACT 51 L) Please list in priority order, #1 being the highest priority all CIP requests submitted for the FY 2008 budget (on the Capital Request Forms). Please list FY08 projects only;do not include projects for FY2009 and beyond. Project Title Amount Explanation of Prioritization 1. Major Maintenance Local Streets $300,000 Funding for major maintenance on local streets 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16, 17. Department Director Signature: Date: FY 2007/2008 CIP Prioritization Form Requesting Department: Public Service Department (SF) Please list in priority order,#1 being the highest priority all CIP requests submitted for the FY 2008 budget (on the Capital Request Forms). Please list FY08 projects only,do not include projects for FY2009 and beyond. Proiect Title Amount Explanation of Prioritization 1. CSO Design &Construction $ 30,770,000 Mandated - Funding for CSO 2. City Share- Delhi Sewers $ 5,000 Mandated- Required per sewer service agreement. 3. City Share Delta $ 5,000 Mandated- Required per sewer service agreement. 4._Capital Improvement Fund $ 365,000 Mandated- Equipment Replacement Fund (EPA Requirement) 5. Misc. CSO 1/1 Ineligible $ 230,000 Mandated - For inflow/infiltraton investigations prior to CSO construction. 6._Communications Project (CSO Regulator $ 390,000 Mandated- 7. Solids Handling Modifications $ 750,000 Mandated -will optimize treatment system and solids handling 8. WWTP Improvements $ 260,000 Mandated -will provide needed equipment to properly run WWTP 9. City Share Sanitary $ 525,000 Urgent- Funding for major repairs to santary sewer system. 10. Plant Effluent Pump Project $ 375,000 Moderate - reuse water at reduced energy costs amd omcrease reliability 11._Roof Replacement Project $ 250,000 Moderate- maintain building structural assets and integrity. Protect contents. 12. Dump Truck with Plow Attachment $ 40,000 Moderate- current plow vehicle is small and has reached the end of its useful life 13._Sewer Inspectors Field Computers $ 7,500 Moderate-Technology increased efficiencies and enables infpectors to provide superior service 14_ Pump Station Major Maintenance $ 200,000 Urgent-needed to maintain optimal performance at all pump stations. Potential ACO and NPDES impact. 15. 16. 17. Date: Department Director Signature: Budget Request Summary Form Part II of II Department Public Service Division(s) Engineering Estimated Costs/Savings: FY08 Savings/(Costs) FY08 FY08 FY08 Fund/ Position Title/Description Wages Fringe Benefits Amount Cost Center Full time engineering technician 1 $ 45,000 $ 37,643 $ 82,643 o Overtime (125 hours per year) $ 5,000 $ 5,000 $ 10,000 L Seasonal engineering technicians 4 $ 60,000 $ 7,000 $ 67,000 n $ - Fleet mileage , a: 5 employees/ $0.48 per mile yr x ; $ 10,000 20 miles per day/ 30 wks for 4 seasonals Q 30 miles per day/ 50 wks for FTE � � ":?2 z ��yti i- Lr O ,. z 3 Ygzg 1.i� �:,F`�E+ ail}E r. Additional Operating Costs .;�,z ' �'`, �, 9rr f, ,ms� ysr� � $ 8,600 City share of sidewalk construction costs 700,000 c� NMEMO _ in �K v License Fees - 50 $500 each Y � Fi Js 3 $ 25,000 > Initial Inspection Fees - 2,500 $75 each `� $ 188,000 3 Sidewalk Permit Fees - 325 @ $120 each $ 39,000 i 0, xt nn �x - a. Total $ 626,243 Please be sure to fill out Part 1 of this form. Budget Request Summary Form Part I of II Department Public Service Division(s) Engineering Description of Proposed change(s) Implement a Time of Sale Sidewalk Program -As requested in the Council Resolution for Budget Priorities, this is a program to enact the Sidewalk Inspection Due to Sale of Property as well as a program that would allow property owners to pay for the replacemnt/repair of deteriorating sidewalks and be reimbursed by the City for its share of the cost." The program is modeled after the City of Grand Rapids program and incorporates existing City of Lansing Ordinances, to create the opportunity for the City to require sidewalk installation or repairs at the time of sale and an opportunity for the property owners to complete sidewalk repairs on their own initative and be reimbursed by the City for a share of the costs. See attached memo for additional information. Service Level Implications Service Levels will increase by providing needed sidewalk improvements throughout the City. Perceived Barriers/Resources Needed The program would require additional staffing needs, 1 full time and 4 seasonal engineering staff would be needed. The net cost to the general fund is estimated to be $626,243 per year. Impacts to other Departments unless noted above Impacts to other Departments would include: Purchasing - additional construction contracts; Finance - receipt of deposits and issuance of reimbursement checks. Please be sure to fill out Part It of this form. FY 2008 CIP REQUESTS - PUBLIC SERVICE DEPARTMENT version date:2/20/07 (DRAFT) �Z� E AL M" --1, NOTTOTAUMN- -2 Uk IM570- m-, jua t=gpp t&—'a CSO Design/Construction $29,640,000 CSO Inerigible Roads $3,990,000 $8,250,0 0 $21,390,000 Annual Road Improverne-n—ts. $12,700,000 — $1,130,000 $2,860,000 Major Streets $595,000 $595,000 Local Streets T3-00,000 STP Projects $3,01—0,000 $675,000 r,pnr,rnl Fund A) $8,795,000 MLK Storm Outlet $60,000 Bridge Rehab $410,000 $60,000 $410,000 Sidewalk Repair Program $220,000 $155,000— Major St. Sidewalk Construcfi-on——$230,000 $150,000 . $80,000 Time of Sale Si —--- $625,000_ $625,000___ Storm Water Phase 11 Permit $60,000 $60,000 Aurelius Landfill — $0 $0 -Paulson Landfill $0 $0 Closure of Misc Environmental Sites $0 $0 ---- City Share Sanitary $525,000— $525,000 City Share Delhi $5,000 $5'000 City Share Delta $5,000 — 5,000 Misc. CSO 1/1 Ineligible $230,000 $230,000 SSO Program $0 TBD 5,000 5 000 $1,830.000 TOTAL I—$39,905,000 $900,000 =$7-6 5-,300-000 =145,000 �2,335�,000=$9,3803000 000 $21,39(0),.0001 (A)amount for optimum total funding level of$12.7 million; $2,095,000 would result in a total funding level of$6.0 million which will maintain a status quo road system condition FY 2007/2008 CIP Prioritization Form Requesting Department: Public Service Department(640) Please list in priority order,#1 being the highest priority all CIP requests submitted for the FY2007/2008 budget(on the Capital Request Forms). Please list FY08 projects only;do not include projects for FY 2008 and beyond. Proiect Title Amount Explanation of Prioritization 1. Equipment Replacement-SG 1,097,000 Urgent-Equipment must be replaced to maintain operations and control costs. 2. Demolish Block and Metal Building $ 95,000 Urgent Life Safety-The facility is hazardous with limited functional value. 3. Wash Rack $ 45,000 Urgent-Neceassary to comply with NPDES permit 4. Deicing Equipment $ 25,000 Low-Will increase bridge structure longevity city wide. 5. Roof Replacement Bldg.A $ 55,000 Low-Increased building life expectancy and protect vehicles stored in structure. 6. Roof Replacement Bldg. C $ 40,000 Low-Increased building life expectancy and protect vehicles stored in structure. 7. Roof Replacement Bldg. B $ 40,000 Low-Increased building life expectancy and protect vehicles stored in structure. 8. Truck Wash $ 325,000 Low-Cleaning vehicles on a regular schedule will reduce repairs and maintenance. 9. 10. 11. 12. 13_ 14. 15. Department Director Signature: Date: PN S 1 ,1; City of Lansing - Public Service Dept. Administration and Engineering HI. Virg I3emero,MIyor MEMO TO: Dean Johnson, City Engineer FROM: Jane Dykema,Assistant City Engineer DATE: January 12,2007 SUBJECT: Time of Sale Sidewalk Program At your request, we are providing the following information regarding the implementation of the proposed Time of Sale Sidewalk Program. Introduction The following paragraph is from the Council Resolution for Budget Priorities, printed 10/27/06. Sidewalk Repairs: The Administration should provide Council,for their review, the ordinance and mechanism to enact the Sidewalk Inspection Due to Sale of Property as well as a program that would allow Property owners to pay for the replacement/repair of deteriorating sidewalks and be reimbursed by the City for its share of the cost. An assumption made in preparing this information is that the Time of Sale Sidewalk Repair program will comply with current City Ordinances that require the City to share with property owners (both residential and commercial), in the cost for sidewalk repair or new construction. City Ordinances require the following cost sharing: • City pays 50% of the cost to replace deteriorated sidewalk • City pays 50% of the cost to construct new sidewalk. • City pays 100% of the cost to replace sidewalk if the damage was caused by a tree in the City right-of-way • The property owner pays 100% if the damage was caused by the property owner. A program that would allow property owners to pay for the replacement/repair of sidewalk and be reimbursed by the City for its share of the cost would be very similar to the Time of Sale program and is incorporated into the plan. The Time of Sale program is modeled after the City of Grand Rapids program. There is, however, a difference between sidewalk repair ordinances and policies in the two cities: • Grand Rapids does not participate in new sidewalk or sidewalk repair costs, with very few exceptions, The exceptions are for sidewalk replaced to facilitate other Jane Dvlceina n , PUBLIC SERVICE PROPOSED FEES Approved Proposed ITEM FY06 FY07 FY08 Account Number FEE FEE FEE soil erosion permits filin fee- one er commercial site $200.00 $200.00 $200.00 101.0.614000.0 er acre fee commercial $200.00 $1,370.00 $1,370.00 101.0.614000.0 Residential Fee for less than Iacre and $150 101.0.614000.0 within 500'of waterway site plan review $180.00 $250.00 $250.00 101.0.497522,0 less than one acre with one revision additional revision $120.00 $170.00 $170.00 101.0.497522.0 one to three acres with one revision $300.00 $430.00 $430.00 101.0.497522.0 additional revision $150.00 $210.00 $210.00 101.0.497522.0 above three acres with one revision $480.00 $550.00 $550.00 101.0.497522.0 additional revision $240.00 $340.00 $340.00 101.0.497522.0 SLUTACT review 4 less than one acre $0.00 $125.00 $125.00 101.0.497523.0 one to three acres $0.00 $230.00 $230.00 101.0.497523.0 reater than three acres $0.00 $390.00 $390.00 101,0,497523.0 Permit to occupy the Ri ht of Way 1 da $150.00 $125.00 $125.00 101.0.497600.0 2 to 7 days $150.00 $150.00 $150.00 101.0.497600.0 8 to 21 days $150.00 $170.00 $170.00 101.0.497600.0 22 to 30 days $150.00 $200.00 $200.00 101.0.497600.0 u to one ear $150.00 $425.00 $425.00 101.0.497600.0 drive approach/sidewalk permit per lineal foot new $3.35 see below 101.0.680000.0 re air $0.00 $3.35 see below 101.0.680000.0 FY08 Sidewalk Fees Form inspection and Final inspection properties 5 200 lineal feet $120 101.0.680000.0 inspection and Final Inspection Time and Form Insp Materials 101.0.680000.0 properties Z 200 lineal feet sanitary sewer permit filing fee includes first 75' $110.00 $150.00 $150.00 101.0.497515.0 additional permit fee per foot over 75' $0.00 $1.50 $1.50 101.0.497515.0 storm sewer permit filin fee $110.00 $150.00 $150.00 101.0.497515.0 additional ermit fee per foot over 75' $0.00 $1.50 $1.50 101.0.497515.0 sewer cleaner license $75.00 $200.00 $200.00 101.0.489000.0 drain layer license $75.00 $200.00 $200.00 101.0.482000.0 Fee for Activity in Right of Way under Cl s Mdot Permit $0.00 $100.00 $100.00 101.0.497600.0 utilityermlt/fee $300.00 $200.00 $200.00 101.0.497600.0 rintslaerials first a e...$5 each after 1st $1.50 $20.00 $20.00 101.0.141710.0 Snow ticket warmn s snow tickets-tier 1 $50.00 $50.00 $50.00 101.0.658001.0 snow tickets-tier 2 $25.00 $25.00 $25.00 101.0.658001.0 demolition ca off $0.00 $80.00 $80.00 101.0.497515.0 21 GALLON CART-$/QUARTER $32.10 $35.28 $3Bi00 596.0.623500.0 32 GALLON CART $/QUARTER $34.95 $38.43 $3'8 0'.0!..., 596.0.623500.0 96.0.623500.0 65 GALLON CART-$/QUARTER $39.30 $44.00 $43Op '-� 5 996.0.623500.0 5 GALLON CART-$/QUARTER $47.70 $50.00 `} 596.0.610000.0 BLUE BAGS-EACH $1.85 $1.90 $1 75 BULK STICKERS IN FIVE PACK $31.50 $32.50 $32'50 `! 596.0.610000.0 BULK STICKERS $32.00 $33.00 $33l00,>;.' 596.0.610000.0 RECYCLE $70.00 $72.00 374.50 597.0.639100.0 SEWER TAP $310.00 $318.00 $353:'00 590.0.680000.0 TRASH IN ROW-$/WORK UNIT $280.00 $270.00 $27000 <`.d:01`0 1<1:7107.0.'-' UTILITY CUTS-$/SQ. FT. MAJOR STREETS $21.70 $20.09 '$2000 :" 202.0.602000.0 LOCAL STREETS $12.20 $9.91 410's00 203.0.602000.0 TEMPORARY SIDEWALK $6.75 1 %6.95 ;$:7,00•,;'• 101.0.497600.0 PAPS eudoet\FY2008 Budget\Fees\Public Service Fee ChangeForm.xls infrastructure projects and sidewalk included in CDBG funded projects. ADA ramps at intersections are included in CDBG projects. • Lansing participates in the costs as outlined above. Summary- Cost to Implement Staffing needs The salary cost is estimated to be $167,000 including fringes • One full time and four seasonal engineering staff will be needed to implement this program in the first year. After the first year, one fall time and three seasonals will be needed. The extra seasonal will be needed in the first year to assist with staff duties while the program to license sidewalk contractors is developed and implemented. Operating Costs Transportation cost is estimated to be$10,000 • Employee owned vehicles, reimbursed $0.48 per mile • 4 seasonal employees /20 miles per day/30 weeks • 1 fall time employee/30 miles per day/50 weeks Additional Operating Costs are estimated to be $8,600 City share of sidewalk costs $700,000 is the estimated cost for City share in the sidewalk repair and construction expenses as per City Ordinances. • This is based on estimates of the amount of sidewalk work that will be generated by this program as outlined below. Revenue • Revenue generated from fees for licenses and permits will total $252,000 Total estimated program net cost in FY 2008 is $626,243. Projram Outline The following program parameters have been determined based upon available data and City Ordinances. • New sidewalk construction will be required where there is no sidewalk at time of sale • City will share in all sidewalk costs as per City Ordinance 0 100%for City trees 0 50%normal deterioration 0 50%new construction 0 100%City for ADA ramps at intersections 0 100%owner cost for damage caused by owner • If work is completed by the property owner and outside of a City project, reimbursement will be based on average annual contract unit prices • Property sales= 2,500 per year (based on sales data provided by the City Assessor's office) 0 50 sales per week (2,500 divided by 50 weeks) 0 10 sales per day (this will be higher during peak sales periods and result in overtime costs) Jane Dvkcina Pnae 7 2MP)0n-7 25% of the sales will need new sidewalk construction (25% of city does not have sidewalk) • 15% of the total sales will not need sidewalk repair (review of last 2 sidewalk project area surveys) • 60% of the sales will involve existing sidewalk that will need repair Inspections /Initial visit • 10 inspections per day (1 per sale) • Each inspection requires 45 minutes for site visit, drive time and paperwork • 7.5 hours per day / plus 2 — 20 minute breaks and 20 minute load/unload time / 8.5 hours per day(will be higher in peak season) • Overtime or additional staff needed 0.5 hours per day / 5 days per week. / 50 weeks / 125 hours per year • 1.25 full time employee for initial inspections • Revenue generated from 2,500 inspections per year and$75 fee is $187,500. Homeowner Options There are two options available to the property owner for sidewalk work. That person will be able to: 1) Provide a cash deposit to the City and have the City complete the necessary repairs 2) Hire a licensed contractor to complete the work Staff with the City of Grand Rapids report that nearly all property owners opt to provide a cash deposit and have the City complete the repairs. Grand Rapids administers 10 sidewalk contracts, at approximately $100,000 each, every year to complete the $1,000,000 worth of work tamed over to the City each year. Grand Rapids does not provide funding in addition to cash deposits from the property owners for these projects. City,completed repairs 95% of property owners will opt to have City complete the required time of sale sidewalk work. Cost Analysis: City completed/contract work • 2,125 properties will need new sidewalk or sidewalk repair • 95% of the property owners opt for City to do the work • 2,000 properties will be added to sidewalk contracts administered by the Public Service Department Engineering Division • 200,000 square feet of sidewalk will be replaced 0 Based upon a review of recent sidewalk repair contracts 0 40% of sidewalk will need to be repaired per parcel o Typical lot has 50' frontage & 5`wide sidewalk = 250 square feet per parcel, 2,000 parcels = 500,000 square feet. If 40% of area needs repair= 200,000 square feet will need repair. Typical repair contract is 40,000 square feet, 320 parcels needing repair, $170,000 total project amount and $120,000 City share of project amount (70% city share), $4.25 average unit cost • Need 5 typical contracts, $850,000 total projects amount, $600,000 City share • 2.5 seasonal employees needed for the construction season to manage contracts Jane Dykema Page 3 3/7/2007 Property owner completed repairs 5% of property owner will opt to complete the work themselves or hire a contractor. Cost Analysis: • 125 properties owners will opt to hire a contractor to complete the work 0 125 permits issued /30 weeks/5 permits per week/ 1 per day 0 30 minutes per permit o Form inspections and final inspections will need to be done for permitted work 0 2 inspection per day/45 minutes each/ 1.5 hours 0 2 inspection plus 1 permit per day/2 hours per day 0 1 person needed for 2 hours a day for oversight of permitted work during the construction season (0.25 seasonal employee) Licensed Contractors A sidewalk builder's license will be required for anyone performing sidewalk, driveway approach,retaining wall, and curb & gutter work in the City. • Licensees will be required to: o Pass a written examination prepared and administered by the Engineering Division o Pay the current license fee. Proposed fee is $500.00. Current Grand Rapids annual fee is $90 for ls`year and $65 for each renewal. o Furnish a Surety Bond ($4,000 is used in Grand Rapids) o Furnish a Certificate of Insurance that names theCity as additional insured and insures against liability in the following amounts: ■ Bodily injury/Property Damage - $500,000 single limit per occurrence ■ Worker's Compensation — Statutory (needs to be reviewed by Purchasing) • 50 contractors are estimated to obtain licenses o Grand Rapids reports that about 80 contractors are licensed o Tally of past permit holders and local contractors indicates 50 contractors might obtain licenses • Implementation will require 1 person for 6 months start up period. o Tasks will include updating written standards, preparing test, scheduling test dates, scoring the tests, collecting surety bonds and certificates of insurance, issuing licenses. o Preparation activities would have to start in April, 2007 if the program is to begin on July 1, 2007. o Yearly renewals will fall within a two month time period, 0 50 license renewals/ 8 weeks / 6 license renewals per week/ 1 per day o 1 seasonal employee to relieve full time staff member of normal duties during this implementation process. • Revenue generated is $25,000. Reimbursement for City share of sidewalk costs in permitted work • 125 permits for time of sale work Jane Dvlcernn P- n Additional program to allow property owners to pay for replacement and be reimbursed for City share o 200 permits for property owner requests not involved with sale of property ■ currently 200 permits are issued each year for driveway approaches and sidewalk • 325 permits total for Time of Sale and property owner requests o assume, same as above, 100 square feet per parcel 0 32,500 square feet replaced o $140,000 at average unit cost of$4.25 o $100,000 City share reimbursable to property owner Reimbursements will need to be processed with request for payment submitted to Finance Department • 325 reviews/30 weeks / 11 per week/2 per day/ 30 minutes each/ 1 hour per day • 0.25 seasonal employee needed for processing reimbursements • Revenue generated from 325 sidewalk permit fees is $39,000. Review of staffing needs • 1.25 full time employee for initial inspections (assume 1 new hire and overtime as necessary) • 2.5 seasonal employees to manage construction contracts • 0.25 seasonal employee for oversight of permitted work during the construction season • 1 seasonal employee to relieve fall time staff member of normal duties to implement contractor licenses • 0.25 seasonal employee needed for processing reimbursements This completes are review of the probable costs to implement a Time of Sale Sidewalk Repair Program. Jane Dykema Page 5 3/7/2007 ENGINEERING DIVISION STATUS January 31, 2007 PERSONNEL/ADMINISTRATION MISCELLANEOUS Storm Water Phase-II: • Illicit Discharge Elimination Program: Clean Michigan Initiative Grant: Malcolm Pirnie hired to conduct field investigation if the City's permitted stormwater discharge pipes for evidence of illicit discharge. Work continued. (updated 12/18/06) • Greater Lansing Regional Committee for Stormwater Management. (updated 11/2/06). o Executive Committee. Meeting 12/15/06. Includes all committee updates. ■ Full committee meeting after executive committee on 12/15/06. ■ Evaluation of action items was addressed by a smaller committee meeting with MDEQ. A joint watershed meeting will be held on January 31 to develop a revised Section 9, Evaluation Mechanisms of the Watershed Management Plans ■ Watershed plans are being updated by TTMPS consultant for CMI eligibility. ■ The draft watershed survey was reviewed by the PEP committee. The PEP committee will meeting February 2 with the consultant to review the survey. ■ IDEP Committee completed development of an IDEP ordinance for inclusion in the recommended ordinance manual being developed by the Ordinance/BMP Committee . ■ The Funding Committee developed a document to highlight funding options for enacting a stormwater program, provided a letter supporting the MWEA effort to develop stormwater utilities in Michigan. Document was be provided to the full committee at the December meeting. ■ Educational and promotion work continue. ■ Ordinance/BMP Committee is reviewing and adapting a BMP manual from a California agency. Work on the ordinance manual continues. SSO=s/ACO: ACO issued by MDEQ. Working on short term improvements referenced in the ACO. Stabler Street Resurfacing— Update added 11/2/06. This was paved this summer. O&M did base repairs and an overlay. Martha Eveleth, representative from South Lansing Physical Environment Committee attended a previous Public Service Board with questions about a resurfacing plan for Stabler Street between Holmes Road and Cavanaugh Road. Soil Erosion audit and update: DEQ performed second audit of permitted and APA projects and were pleased with the improvements. Updated ordinance has been approved by City Council. (Updated 12/18/06) • Non-compliance letters sent to 2822 N. MILK and 2721 N. Grand River. Permit application and payment received for 2822 MLK. Non-compliance letter sent to 700 E. Oakland. (Updated 12/18/06). REQUEST FOR PROPOSALS (RFP) Central /Sycamore-Lindbergh Interceptor Evaluation & Engineering Services. Engineer: Ahmad— RFP issued to be received on 2/13/07. [Last Updated: 1/31/2007]. City of Lansing CSO Program Evaluation—2007. Engineer: Johnson — RFP received on 12/7/06, under review and award process. [Last Updated: 1/31/2007]. - 1 - STREET PROJECTS Collins Road Reconstruction-Project Engineer- Dykema Updated 1131/07 • Project has been rescheduled for 2008 Federal Funding, Jobs Today Program grant to pay for local match was awarded. RFP for design and construction services out to consultants. Schedule: bid Fall 2007, construct start spring 2008. Haag Road Reconstruction -Project Engineer- Dykema/Parry Updated 1/31/07 • Reconstruction between MLK and Miller Road • Preliminary plans nearly complete • 2007 STP project, Schedule: bid June 2007, construction start July 2007 • Capital Consultants is the Consultant 68050 Cavanaugh Road -Aurelius to Dunckel (STP) -Project Engineer-Dykema/Parry Updated 1131/07 • Project will take advantage of The Governor's Jobs Today funding. • L&L Construction was awarded the contract • Public Meeting Held January 16, 2007 • Construction scheduled to begin May 1, 2007 01081 2006 Major Street Resurfacing-Dykema/Parry. Updated 11/01/06 • Construction Complete, Project Closeout underway. 01086 2006 Crush &Shape- Parry. Updated 12/18/06 Work on Francis, Theodore, Richard, Ronald, Reo and Atlanta Place, Pershing/Harding, Pacific were completed this year • Alpha, Pennway, Devonshire, Maple Hill, Tulane and Samantha to be constructed in 2007 • Contactor is Tom's Advanced Paving 01087 2007 Local Street Rehabilitation (Crush &Shape)-Parry Added 1/31/07 • Design to be done in-house • Streets include: Corbett, Pingree, Boston. Darby, Dillingham, Barstow, Trent, Westbury. Tenny, Pinewood, Laurie Lane,Vans Court, Kessler. Foster • Projected March bid opening Edgewood Bus Turn-Around-Parry. Added 11/01/06 Working with the Transportation Dept on putting together a preliminary construction cost estimate. 01089 O&M Mill & Resurface-Project Engineer-Dykema Updated 1112106 2.46 miles completed in 2006 on the following streets: • Northrup between MLK and Washington • Wise Road between Miller and Jolly • Cavanaugh Road between Stabler and Cedar • Stoneleigh Drive between Forest Road and Provincial House; and Provincial House be Stoneleigh and Callihan Court 01088 O&M Overlays-Project Engineer- Dykema Updated 1112/06 2.0 miles completed in 2006 on the following streets: • Walnut from Oakland to Maple • Chestnut from Saginaw to Kilborn • Pine from Genesee to Shiawassee • Stafford from Jolly to Grahm 2 - Stabler from Graham to Holmes O&M Overlays—(continued) 2.0 miles completed in 2006 on the following streets: • Donald from Grahm to Everdale • Bohnet from Stabler to Jewell • Willard from Cedar to Stabler • Loa from Wayburn to Rockford • Markley from Wayburn to Rockford • Wakefield from Strathmore to Greenlawn • Clyde from Oakland to Hyland • Verlinden from Hyland to Maple • Hyland from Stanley to Comfort • Maple from Stantley to Cawood • Comfort from Hyland to Willow • Theodore from Cawood to west end • Comfort from Hylanad to Oakland • Comfort from Oakland to Saginaw • Verlinden from Hyland to Old Oakland • Durant from Hyland to Oakland • Old Oakland from Oakland to Stanley • Penrod Court from Northrup to south end BRIDGE PROJECTS 46119 Elm Street Bridge over Grand River-Contractor: Prince Bridge & Marine - Project Engineer: Ahmad • Deck surface drainage problems unresolved. Working with DLZ and Mayors office to negotiate a solution. • Project accounts finalized, DLZ to reimburse City non participating costs [Last Updated: 11/02/2006]. 46126 Beech Street Bridge over the Grand River-Project Engineer—Project Engineer: House • Project approved for MDOT Local Bridge Program funding. • Design and Engineering Services awarded to FTC&H 9/8/06. [Last Updated: 9/12/2006]. SEWER PROJECTS 37073 CSO PH IV Seg 1 -025 -Contractor: Dunnigan Bros. - Project Engineer: Ahmad Project completed 10/2005, Account finalization in process. [Last Updated: 1/31/2007]. 27064 CSO PH IV SEG 1 —018E—Contractor: E.T. MacKenzie—Project Engineer: Danke Project is being closed out. Last Updated January 31, 2007 17043 CSO PH IV SEG 2—018N A—Contractor: Dunigan Brothers -Project Engineer: Danke Pipe repaired at the bore and jack location on Seventh between Bates and Harris. A temporary concrete surface was placed at Bates and Seventh. This surface will be replaced in the spring. Last updated January 31, 2007. 17044 CSO PH IV SEG 2—018N B—Contractor: E.T. MacKenzie - Project Engineer: Danke Reheamont final paved. Case final paved (still needs curb and gutter at Lansing Plating). Gier extended will be constructed in 2007. Last Updated January 31, 2007. 16077 CSO PH IV SEG 3—013 West—Contractor: E.T. MacKenzie -Project Engineer: Ahmad Construction of sewer and water main completed in Filley Street and in Taylor Street from Filley Street to Jackson Street,all excavated road sections were blacktopped by 10/31/06.Remaining sewer construction will be resumed per plans in spring 2007 [Last Updated: 1/31/2007]. 36309 CSO PH IV SEG 3—023—Contractor: K&R—Project Engineer: Danke Michigan Avenue was paved and striped, and all lanes were reopened to traffic. Final paving of Michigan Avenue will occur after CSX crossing reconstruction is completed. Telecom and gas utilities in Dumpster Alley will be lowered under the steam utility in February. Paving of the alley will commence after the utilties are - 3 - lowered. Work in the neighborhoods and on Pennsylvania to occur in the 2007 construction season. Last Updated January 31, 2007. 36313 Michigan Avenue Enhancement Project— Design—Project Engineer: Gamble/Danke Streetscape project to be let in February 2007 for construction in 2007. Last updated January 31, 2007. 36315 CSO PH IV SEG 4—N. Washington—Design —Project Engineer: Dykema/Gamble Reopening of the 200 and 300 block of North Washington. Includes CSO separation work. CSO work to be performed by TTMPS. Road and streetscape design awarded to DC Engineering. Project in design for 2007 construction. Last updated September 12, 2006. 36316 CSO PH IV SEG 4—Downtown —Bid— Project Engineer: Danke K&R was the low bidder. Construction to start in April. Work includes Kalamazoo from Capitol to the Grand River and Seymour from Ottawa to Ionia. Last updated January 31, 2007. 27067 CSO PH IV SEG 4—018 SE—Bid—Project Engineer: Danke K&R was the low bidder. Construction to start in April. 018 SE is roughly bounded by Grand River Avenue, Clark Street, Saginaw Street, Pennsylvania Avenue, May Street and the CSX Railroad. Last updated January 31, 2007. 37076 CSO PH IV SEG 4—020— Design— Project Engineer: Bid opened on 12/21/06, under award process, expected start of construction 4/2007, project limits are roughly bounded by Oak Park, Eastern HS, Jerome and Larch. [Last Updated: 1/31/2007]. 15088 CSO PH IV SEG 4—013 NW— Design—Project Engineer: Ahmad Bid opened on 1/25/07, under tabulation/award process, expected start of construction 4/2007, project limits are roughly bounded by Sheridan Road, Turner, Howe/Terminal and MLK. The sewers in this area are for the most part separated, but have significant inflow issues. Drainage improvements are proposed through the Public Improvement/assessment process to alleviate storm water drainage issues in the area. [Last Updated: 1/31/2007]. 16079 CSO PH IV SEG 5—013 NE— Design —Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 013 NW is roughly bounded by Gier Park, Turner Street, Sheridan and the Granger Landfill. Last Updated January 31, 2007. 26072 CSO PH IV SEG 5—018 SW—Design—Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 018 SW is roughly Cedar and Larch between Grand River and Saginaw, and May between Larch and Prudden. Last Updated January 31, 2007. 37078 CSO PH IV SEG 5—045— Design — Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 045 is roughly Saginaw between Larch and Pennsylvania. Last Updated January 31, 2007. 36317 CSO PH IV SEG 5—2008 Downtown Projects—Design—Project Engineer: TBD CSO separation to be designed in 2007 for 2008 construction. Project is in preliminary design. The 2008 Downtown projects include Grand between St. Joseph and Ottawa, and Walnut between Ottawa and Shiawassee. Last Updated January 31, 2007. 55054 CSO PH IV SEG 5—034 A—Design —Project Engineer: TBD CSO separation to be designed in 2007 for 2008-9 construction. Project is in preliminary design. CSO 034 A is roughly bounded by MLK, Lenore, Osband and Dunlap. Last Updated January 31, 2007. 00049 2005 Misc. Sewer Construction -Contractor: Scarlett Construction Co. - Project Engineer: Ahmad • Project is comprised of 9 sanitary and 1 storm sewer locations for repair and corrective actions. Substantial completion achieved on all 10 locations, Final Change Order and account finalization in progress. [Last Updated: 1/31/2007]. 35063 Westside Interceptor, IV-C, Manhole and Junction Chamber Replacement, Project Engineer: Ahmad. • Installation Contract: Contractor: Dunigan Brothers. Work started in July 06, project is comprised of rehabilitation of 21 and abandonment of 12 manholes. Work on all 33 manholes is complete, except the Junction Chamber that needs corrective modifications. [Last Updated: 1/31/2007]. • Procurement Contract: Supplier: Amitech USA, procurement of all structures complete, however the - 4 - Junction Chamber (Structure. #81)after installation needs internal modifications. [Last Updated: 1/31/2007]. XXXX Sanitary Sewer System Master Plan Study 2003-Project Engineer: Gamble Modeling and calibration of all sewers greater than 12-inches is complete. Efforts are now being focused on SSO alternative evaluation and analysis, study of"Cityworks like software to streamline budget and tracking efforts throughout the Public Service Department. The City's GIS system is up and operational. Last updated November 3, 2005. 01093 2007 Manhole Insert Program-Project Engineer: Danke O&M installing inserts. 500 inserts have been installed this year. About 1400 inserts yet to be installed. Last updated January 31, 2007. 47066 Potter Park 1/1 Study-Consultant-Malcolm Pirnie/DC Engineering -Project Engineer: Danke Malcolm Pirnie and DC Engineering will be finishing the study in March and April with final report in May. Last Updated January 31, 2007. ENVIRONMENTAL PROJECTS 78021 Aurelius Landfill Groundwater Evaluation -Consultant CDM -Project Engineer: Ahmad. Bi-annual ground water survey is required by MDEQ. CDM was authorized in 10/06, started first round of groundwater sampling in 10/06. Groundwater sampling was completed 10/06, analysis performed 11/06, wells re-surveyed 12/06, and draft report expected in 2/07 for City's review prior to submission to MDEQ. Second sampling of groundwater sampling to follow in approximately six months after submission of report to MDEQ. [Last Updated: 1/31/2007]. 17043 Paulson Landfill Groundwater Monitoring -Consultant DLZ- Project Engineer: Brunner. • Groundwater sampling field work conducted in 5/02, additional wells were installed in 10/02 to determine screen intervals to complete groundwater sampling. • DLZ compiled report June 2, 2003 comparing City's and Granger's groundwater data to characterize off site plume migration, report provided to Granger. • Met with Granger to obtain a copy of their report and view their presentation. Will meet again with Granger in January.[Last Updated 12/18/06). 46118 O&M Complex RAP-Consultant DLZ -Project Engineer: Brunner. Final report"Environmental History and Current Site Status"submitted to MDEQ on 6/27/01. Additional/ Remaining scope of site investigations to be completed based on MDEQ=s observations. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). 66050 Fire Station#9- Environmental Investigations/Site closure-Consultant DLZ-Project Engineer: Brunner. Report submitted by DLZ on current environmental investigations and further scope. DLZ authorized to proceed with additional investigations as recommended in the letter-report. Easements obtained for two properties for geo-probe and groundwater sampling. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues. Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). 46093 Diamond Reo RAP-Consultant DLZ - Project Engineer: Brunner. DLZ started groundwater sampling in 8/02 for RAP development DLZ submitted a report on 10/4/02 on well inventory and groundwater sampling activities that was reviewed by Engineering &WWTP. DLZ=s revised 3/24/03 report incorporating our comments from meeting with WWTP under review prior to its submission to MDEQ. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues. Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). Central Garage - Project Engineer: Brunner. NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006. Work continues. Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). Baseball Stadium - Project Engineer: Brunner. - 5 - NTH selected to evaluate site for closure. Meeting with MDEQ held on August 17, 2006.Work continues. Will meet with MDEQ in the new year to discuss our intended cleanup program. (last updated 12/18/06). Other Environmental Projects - Project Engineer: Brunner. During the meeting in August, MDEQ suggested that the following sites may be easily closed: Foster Street Plating and Craegel Park. Work continues (last updated 11/2/06). SIDEWALK PROJECTS 01080 2005 New Sidewalk-Project Manager: Brian Love (Updated 10/05/06) • S. Cedar(Miller to Kaynorth), S. Martin Luther King (Northrup to Jolly)and N. Martin Luther King (Bridge over the Grand River to N.Grand River Ave)-Contractor is H&C Earthworks. Construction is completed. 01085 2006 Sidewalk Repair- Project Manager: Brian Love (Updated 10/05/06) • Part"A" area bounded by Cavanaugh Rd., Holmes Rd., Lowcroft Ave and Martin Luther King Jr. Blvd. • Part"B"area is Grand River Avenue in the Old Town Business District from Turner St to Larch St. • Project is complete • New Pattengill School gapped area was added to this project. Construction began Sept 18th and is complete. MISCELLANEOUS PROJECTS 27063 Sheridan Street Right-of-way Improvements—Project Engineer: Danke Sidewalk to be constructed in 2007 when site demolition is complete. Working with MDOT on ROW issues. Last Updated January 31, 2007. 75124 Gilkey Drain enclosure—Project Engineer: Parry—Updated 12/18/06 • Project was bid but not awarded. Project changed to enclose two properties instead of three. • Residents Oppose the Assessment, so project will not be completed. DEVELOPMENT AGREEMENT PROJECTS (Meridian Township -Act 425) 513001 College Fields (Old Governor's Collection) -Project Engineer: Ahmad. The development has been divided into seven phases in the area south of Bennett Road. Work in all phases is substantially complete except for Phase V, for which site plans are under review. Building/sewer permits are being issued for the lots in completed phases. No work has been started in the area north of Bennett Road. . [Last Updated: 1/31/2007]. 613001 Bennett Road Pump Station (BRPS), Contractor: E.T. MacKenzie -Project Engineer: Ahmad • Pump Station and force main between BRPS and NAPS 100% complete. Certificate of substantial completion issued. Project accounts under finalization. [Last Updated: 1/31/2007]. LETTER OF INTENT PROJECTS 15085 Bioport Sewer Acceptance—Project Engineer: Danke Project has been completed. Last updated January 31, 2007. LOI Westwood sanitary sewer extension: Plans approved by DEQ. PRD in process with Planning Dept. Menards: Construction complete. Centerline resolution of relocated American Road sent to Council. Last Updated December 1,2005. Alaiedon Township Sewer District Gravity Sewers: Construction started on March 25, 2002 and continues. Capital City Airport Sanitary Sewer Repair. Repair to existing sewer system and construction of a new sewer extension for the proposed FBO facility is substantially complete. In order to hand over the sewer O&M to the City, Airport has completed the remaining repairs based on City's review of the sewer televising. The new televising reports are awaited. [Last Updated: 1/31/20071. Lowes: Working on easements. Last Updated November 3, 2005 37075 East Village -Boys Training site: Working with developer on road and sewer acceptance. Last Updated - 6 - September 12, 2006. 27066 Motor Wheel Saginaw Aquifer Remediation: Drury/Ballard/High force main project: Work completed. Last Updated January 31, 2007. 28050 US 127 Noise Wall—Project Manager—Jane Dykema Updated 09/13/06 • Project estimate is $5,000,000 with the City Share estimated at$500,000. Project was bid September MDOT letting. Construction to begin in the Spring of 2007. 34032 Ionia Street Sanitary Sewer Extension - Project Engineer—Ahmad. • MDEQ PA 451 Permit Application for construction of 237 feet of 8"Sanitary Sewer in Ionia ROW approved, work not yet started by developer. [NO CHANGE, Last Updated: October 17,2005]. 77087 Wimsatt Industrial Park,Sanitary Sewer Construction -Project Engineer—Ahmad. • Work is 100%complete, accounts under finalization, sewer and sidewalk easements being pursued [Last Updated: 11/02/2006]. P:\Monthly Progress\1-31-2007.DOC 7 - Public Service Department Monthly Status Report Street, Surface, Sewer and Waste Reduction Services December 2006 & January 2007 OPERATIONS AND MAINTENANCE Street Section: Overlaid: Donora Mt. Hope to Pacific Motor Penn to Donora Baily Baker to dead end 2400 and 2500 blk of Maplewood Intersection of MLK and Oakland Utility Cuts: Filled 8331 sq. ft. of utility cuts. Filled 400 sq. ft. of sewer cuts. Sidewalk Repair: Replaced 2262 sq. ft. of sidewalk. Sidewalks are now being filled with hot asphalt through the winter season. Crack Sealed: When weather and crew size allows. Currently working on Jolly from Pleasant Grove to MKL. Skin Patched: Completed list of skin patch complaints. Pothole: Are currently working on Majors and Local streets. Surface Section • Other routine maintenance including; hand-filled gravel shoulders, gravel street maintenance,pick debris, collect trash from various locations within the city, collect refuse violations, and filled potholes. The last two weeks of December and the first part of January the weather was mild which allowed us to continue our street sweeping, finish picking up leaves, grade and chloride our gravel streets and brushing Alleys. • Winter returned in the latter part of January and although we have not had to plow yet, we have performed all the other winter related activities numerous times such as plowbacks, Hills& Stops, and salting. • We have also spent some time cleaning and reorganizing some of the insides of buildings.. Sewer Section Sewer Cleaning Activities: • One Jet/Vacs and one jet truck combined for 553441.f. of sanitary main and 40 if of storm main cleaned. • 160 catch basin structures cleaned by removing solids. • Removed debris from 31 sanitary manholes with vac truck. Sewer Construction Activities: • Reconstructed 1 catch basins and patched 2. • Reconstructed 2 manhole structures • Spot repaired 31 l.f. of storm main at three locations T.V. Sewer Inspection / Inspector Activities: • The t.v. crew is currently working on televising the sewers that are located on streets that will be reconstructed this construction season. Problems are being identified and work to repair sewers has began. A total of 128641.f. of sanitary main has been televised so far. • Two inspectors responded to 127 sewer related complaints,preformed 18 sewer inspections and stake-out 121 locations for MISS DIG. Winter Maintenance Activities: ■ Plowed city maintained sidewalks 5 times. ■ Salted crosswalk (109 locations)two times. Note: Report includes last week of December. Waste Reduction Services • Continued efforts to enhance the 2007 Tri-County Waste Reduction Awards Program(WRAP). Applications are now available on our website, www.lansingrecycles.com. ■ Met with regional recycling partners and expanded Regional Recycling Coordination Committee (R2C2)to include Delhi Township, Meridian Township and also will begin quarterly meetings with the private sector, including Granger and Friedland. ■ Developed flyer to mail directly to new residents to promote curbside services. ■ Provided in-classroom presentations at Educational Child Care Facility(EC3) and Grand River Elementary School. Grand River school is also the latest school to participate in the curbside recycling program. 9 green bins have been provided to the school. ■ Reviewed opportunities for utilizing electronic services (payments, sign up, etc.) for trash and recycling program. ■ Staff attended 2 webinars on Community Based Social Marketing as an introduction to this unique form of marketing your program. ■ Made contacts with MSU marketing to identify possible resources for developing new methodologies to market our services. ■ Completed latest version of marketing plan for WRS programs. ■ Provided materials for the Lansing School District's Magnet Fair. ■ WRS staff met with local processor to discuss feasibility of development of a two-stream MRF. ■ Toured facility where our City Trash Bags are manufactured. Reviewed processes for quality control and how recycled content is determined. ■ Met with a provider of trash bags to determine if another approach to distributing our City bags might be feasible. ■ Met with manufacturer of biodegradable bags to determine if they might be useful for yard waste program. ■ Collected 253 tons of recyclables in December, 2006. ■ Responded to over 3200 inquiries about service via telephone,website and walk-ins at WRS office. ■ Sold 4215 packs of City bags to retail vendors. ■ Continued to provide our 4831 cart customers and the thousands of bag customers and recyclers in Lansing with excellent service. 0 Completed two-and-a half sweeps through the city to collect 200 cubic yards of holiday trees. LANSIN`. WASTEWATER DIVISION MONTHLY STATUS REPORT JANUARY 2007 Fotal Million Gallons Treated: 544.27 leverage Million Gallons Treated per Day: 17.56 Fotal Million Gallons Overflow South Basin: 0 -otal Million Gallons Overflow North Basin: 0 -otal Million Gallons Stabilized Biosolids Processed: 1.694 -otal Million Gallons Pressed Sludge to Landfill: 0.645 )PERATIONS C Week of 1/1/07. #5 Blended Sludge storage tank. Collection mechanism isn't tripping out as often. Inspection did not reveal any visible problem. Electricians checking out electrical system. C Week of 1/29/07. Pepcon/Duall odor control unit at dewatering is back in operation. MAINTENANCE Week of 1/1/07. #22 South plant pre-air blower motor failing. Planning to send out for re-build. Week of 1/8/07. Rebuilding #24 Return Activated Sludge pump in north secondary. Week of 1/8/07. Force Main relief valve and Main Street valve replacement work performed overnight on 1/11/07. Frances Park Pump Station set up to bypass flow. Synagro contracted to truck sanitary wastewater from Frances Park to WWTP. Week of 1/8/07. Will obtain secondary containment pallets for caustic soda barrels in dewatering building. Week of 1/15/07. BioRem Odor Control Unit. Additional parts have been received. Rep needs to come and perform installation. Week of 1/15/07. Lab storage room fence, and main drive (wire) loop detector for gate operation. Have received information from DeWitt Fence Company for review. Week of 1/22/07. Continuing rebuild work on Waste Activated Sludge pumps in North Secondary. Week of 1/22/07. Styrene detection. Sewer lining work is causing City worker health and safety concerns as lining continues. Looking at obtaining an atmosphere detection device for styrene to protect workers. Week of 1/22/07. Reviewing electrical contract proposals. Week of 1/29/07. Rebuild of#14 Return Activated Sludge (north secondary) pump completed. LDMINISTRATION Week of 1/1/07. Gary Shall, Laboratory Technician, has been temporarily transferred to Operations Supervisor duties. Week of 1/1/07. Plant Laboratory. Completed redistribution of work and task rotation due to Mr. Shall's transfer to Operations. Week of 1/1/07. Received MDEQ notification of NPDES Permit renewal. Application due March 31. Throughout January. Working on Division budget for FY 08. Week of 1/8/07. Teamsters 580 contract negotiations. Al Albert, Lab Supervisor and Brian Ross, Superintendent are on negotiation teams. Week of 1/8/07. Ashland Chemical Company Turner Street location is installing a stormwater containment pond. Week of 1/8/07. CSO/SSO Reporting. Regulator 023 plugged over the holidays. CSO contractor work and sewer lining company both left materials in sewer which flowed into this regulator causing plugging and bypasses of sanitary and combined wastewaters on different dates and times. Reported to agencies. Week of 1/15/07. Building Maintenance Department providing custodial worker to WWTP for half days on M,T, Th, and F each week. Regular custodian off on workers comp. Week of 1/15/07. Screen Project. Cost of project is up substantially. Under review. Week of 1/15/07. Plant Superintendent and Assistant Superintendent attend MWEA Administrator's Conference. Week of 1/22/07. Selected staff attends the Public Service Board Meeting to hear presentation by Jerry Ambrose and Angela Bennett on City budget. Week of 1/22/07. Maintenance staff attends lubrication seminar presented by Dow Corning. Week of 1/29/07. BioPort has been bought out. The new name is Emergent Bio Defense. Will change the name on the industrial discharge permit. . .__.__ r_. r__ _.1--4- All A—4rn;ninry nnrfnrminrt inch Irfinn tnnirc nn- LANSIN(. NASTEWATER DIVISION MONTHLY STATUS REPORT DECEMBER 2006 otal Million Gallons Treated: 593.44 verage Million Gallons Treated per Day: 19.14 Dtal Million Gallons Overflow South Basin: 0 otal Million Gallons Overflow North Basin: 0 otal Million Gallons Stabilized Biosolids Processed: 2.737 :)tal Million Gallons Pressed Sludge to Landfill: 0.238 PERATIONS Week of 12/11. TetraTech and Brian Davis working on low pressure (aeration blower) automation to adjust blower inlet and outlet valves to optimize energy use. Week of 12/18. Synagro biosolids contractor is in to empty the storage tanks while weather permits. Week of 12/18. #5 Blended Sludge storage tank collection mechanism is tripping out often. Pumping the tank down to perform inspection. Week of 12/18. Checked out PEW system pressure regulators if we need these to operate with constant speed pumps. Need work. Working out a plan to isolate system to perform the work. AINTENANCE Week of 12/11. BioRem Odor Control Unit in-line heater installed, but there are punchlist items to take care of. Some fittings were wrong size and there is additional duct work to complete. Week of 12/11. Plant Engineering met with Christman Construction contractors to discuss concrete crack repair around the plant. Looking at expansion joints too. Some areas are difficult to repair. Groundwater levels up causing continuous seepage. Needs to dry out. Week of 12/11. Groundwater placing much pressure on the south and east walls of south plant south retention basin. Need to look at drainage system around this area to protect structure. Week of 12/11. Cathodic protection of pumping stations. Inventory of stations needing replacement and prioritizing is complete. Will meet in January to discuss approach. Week of 12/18. Continue to have problems with new Rotork lime feed tank valve in dewatering. Rep coming in to look at. Week of 12/18. Lansing Avenue Pump Station. #5 and #7 pumps VFD systems are out of service. Can run in bypass. Re-ordered components for VFD cabinet cooling fans. )MINISTRATION Week of 12/11. Provided Building Maintenance Department with list of combustible materials and bulk chemicals. Week of 12/11. Electrical Contractor pre-qualification will be out of Finance soon. Week of 12/11. Tertiary Filter Project. Discussed this project with Mayor's office. Recommend an independent evaluation of proposals. Also; drafted a new letter to include information on firms that were not interviewed. Week of 12/18. A new industrial discharge permit will be issued to Barnes Aerospace because of discrepancy in frequency of sampling/monitoring requirements. Week of 12/18. Quality Dairy milk plant drain system investigation. Found three facility drains connected to wrong drainage pipe. QD needs to perform on-site sewer correction. Week of 12/18. Digester remediation project. Have access to BWL monitoring wells at old Humane Society lot and across street near screen building. Met with MDEQ to discuss remediation plan. Wilcox February 7, 2007 An ISO 9001:200 Certified Companyy Mr. Chad Gamble, P.E., Director Department of Public Service City Hall, 7"' Floor 11:1 W.EdgewoodBlvu. 124 W. Michigan Suite7 Lansing,N1148911 Lansing, Lin MI 48933 517-882-4359 Fax:517-8825137 RE: RFP/07/103 — Engineering, Desi n & Evaluation Services o,1nV.1vi1cox,us g Central and Sycamore-Lindberg Interceptors Built on Quality- continuouslyimprovingoui Dear Mr. Gamble, quality of service to meet and exceed°"r I am a member of the City of Lansing's Public Service Board (Board) and a principal and clients'expectations. shareholder of Wilcox Professional Services, LLC (Wilcox). Wilcox is a professional services consulting firm specializing in engineering, surveying, planning, environmental issues and landscape architecture. Wilcox may respond to Requests for Qualifications and Proposals issued by the City. It is my understanding that the Board does not involve itself in the process of selecting professional consulting firms. I am currently aware of the above referenced matter and I am disclosing to you my employment position. If you or others see my membership on the Board and my employment as a potential conflict of interest, please notify me at your earliest convenience and I will abstain from any official action on this matter. Respectfully Submitted, WILCOX PROFESSIONAL SERVICES, LLC /aul H. Baerman, RLA Cc: Mayor Virg Bernero City Clerk, Chris Swope City Attorney, Brigham Smith Wilcox February 7, 2007 An ISO 9001:200 Certified Companyy Mr. Chad Gamble, P.E., Director Department of Public Service City Hall, 7`h Floor sit W.EdgeWooa Blind. 124 W. Michigan sf,r Li MI 48933 LansiLansing,M�vi148911 Lansing, 517-882-4 359 Fax:517-8825137 RE: RFP/07/109 — Design and Construction Oversight W VvW.WUCOx.US of the Reconstruction of a Portion of Martin Luther King Jr. Blvd. Built onQuality Dear Mr. Gamble, continuouslyly improving oui quality of service to meet and exceed our I am a member of the City of Lansing's Public Service Board (Board) and a principal and clients'expectations. shareholder of Wilcox Professional Services, LLC (Wilcox). Wilcox is a professional services consulting firm specializing in engineering, surveying, planning, environmental issues and landscape architecture. Wilcox may respond to Requests for Qualifications and Proposals issued by the City. It is my understanding that the Board does not involve itself in the process of selecting professional consulting firms. I am currently aware of the above referenced matter and I am disclosing to you my employment position. If you or others see my membership on the Board and my employment as a potential conflict of interest, please notify me at your earliest convenience and I will abstain from any official action on this matter. Respectfully Submitted, j ROFESSIONAL SERVICES, LLC erman, RLA Cc: Mayor Virg Bernero City Clerk, Chris Swope City Attorney, Brigham Smith r1 LANSIN, WASTEWATER DIVISION MONTHLY STATUS REPORT JANUARY 2007 Total Million Gallons Treated: 544.27 Average Million Gallons Treated per Day: 17.56 Total Million Gallons Overflow South Basin: 0 Total Million Gallons Overflow North Basin: 0 Total Million Gallons Stabilized Biosolids Processed: 1.694 Total Million Gallons Pressed Sludge to Landfill: 0.645 OPERATIONS K Week of 1/1/07. #5 Blended Sludge storage tank. Collection mechanism isn't tripping out as often. Inspection did not reveal any visible problem. Electricians checking out electrical system. K Week of 1/29/07. Pepcon/Duall odor control unit at dewatering is back in operation. VIAINTENANCE K Week of 1/1/07. #22 South plant pre-air blower motor failing. Planning to send out for re-build. K Week of 1/8/07. Rebuilding #24 Return Activated Sludge pump in north secondary. K Week of 1/8/07. Force Main relief valve and Main Street valve replacement work performed overnight on 1/11/07. Frances Park Pump Station set up to bypass flow. Synagro contracted to truck sanitary wastewater from Frances Park to WWTP. Week of 1/8/07. Will obtain secondary containment pallets for caustic soda barrels in dewatering building. Week of 1/15/07. BioRem Odor Control Unit. Additional parts have been received. Rep needs to come and perform installation. Week of 1/15/07. Lab storage room fence, and main drive (wire) loop detector for gate operation. Have received information from DeWitt Fence Company for review. ( Week of 1/22/07. Continuing rebuild work on Waste Activated Sludge pumps in North Secondary. ( Week of 1/22/07. Styrene detection. Sewer lining work is causing City worker health and safety concerns as lining continues. Looking at obtaining an atmosphere detection device for styrene to protect workers. C Week of 1/22/07. Reviewing electrical contract proposals. ( Week of 1/29/07. Rebuild of#14 Return Activated Sludge (north secondary) pump completed. ADMINISTRATION C Week of 1/1/07. Gary Shall, Laboratory Technician, has been temporarily transferred to Operations Supervisor duties. C Week of 1/1/07. Plant Laboratory. Completed redistribution of work and task rotation due to Mr. Shall's transfer to Operations. C Week of 1/1/07. Received MDEQ notification of NPDES Permit renewal. Application due March 31. Throughout January. Working on Division budget for FY 08. Week of 1/8/07. Teamsters 580 contract negotiations. Al Albert, Lab Supervisor and Brian Ross, Superintendent are on negotiation teams. Week of 1/8/07. Ashland Chemical Company Turner Street location is installing a stormwater containment pond. Week of 1/8/07. CSO/SSO Reporting. Regulator 023 plugged over the holidays. CSO contractor work and sewer lining company both left materials in sewer which flowed into this regulator causing plugging and bypasses of sanitary and combined wastewaters on different dates and times. Reported to agencies. Week of 1/15/07. Building Maintenance Department providing custodial worker to WWTP for half days on M,T, Th, and F each week. Regular custodian off on workers comp. Week of 1/15/07. Screen Project. Cost of project is up substantially. Under review. Week of 1/15/07. Plant Superintendent and Assistant Superintendent attend MWEA Administrator's Conference. Week of 1/22/07. Selected staff attends the Public Service Board Meeting to hear presentation by Jerry Ambrose and Angela Bennett on City budget. Week of 1/22/07. Maintenance staff attends lubrication seminar presented by Dow Corning. Week of 1/29/07. BioPort has been bought out. The new name is Emergent Bio Defense. Will change the name on the industrial discharge permit. -- _ r-- --'-.-'- ------�.__1 A11 AJ ,�..:-: ...-..-F...m.-.4 innl, Ainn 4--inc nn- LANSING .JASTEWATER DIVISION MONTHLY STATUS REPORT DECEMBER 2006 otal Million Gallons Treated: 593.44 ,verage Million Gallons Treated per Day: 19.14 otal Million Gallons Overflow South Basin: 0 otal Million Gallons Overflow North Basin: 0 otal Million Gallons Stabilized Biosolids Processed: 2.737 otal Million Gallons Pressed Sludge to Landfill: 0.238 OPERATIONS Week of 12/11. TetraTech and Brian Davis working on low pressure (aeration blower) automation to adjust blower inlet and outlet valves to optimize energy use. Week of 12/18. Synagro biosolids contractor is in to empty the storage tanks while weather permits. Week of 12/18. #5 Blended Sludge storage tank collection mechanism is tripping out often. Pumping the tank down to perform inspection. Week of 12/18. Checked out PEW system pressure regulators if we need these to operate with constant speed pumps. Need work. Working out a plan to isolate system to perform the work. .AINTENANCE Week of 12/11. BioRem Odor Control Unit in-line heater installed, but there are punchlist items to take care of. Some fittings were wrong size and there is additional duct work to complete. Week of 12/11. Plant Engineering met with Christman Construction contractors to discuss concrete crack repair around the plant. Looking at expansion joints too. Some areas are difficult to repair. Groundwater levels up causing continuous seepage. Needs to dry out. Week of 12/11. Groundwater placing much pressure on the south and east walls of south plant south retention basin. Need to look at drainage system around this area to protect structure. Week of 12/11. Cathodic protection of pumping stations. Inventory of stations needing replacement and prioritizing is complete. Will meet in January to discuss approach. Week of 12/18. Continue to have problems with new Rotork lime feed tank valve in dewatering. Rep coming in to look at. Week of 12/18. Lansing Avenue Pump Station. #5 and #7 pumps VFD systems are out of service. Can run in bypass. Re-ordered components for VFD cabinet cooling fans. )MINISTRATION Week of 12/11. Provided Building Maintenance Department with list of combustible materials and bulk chemicals. Week of 12111. Electrical Contractor pre-qualification will be out of Finance soon. Week of 12/11. Tertiary Filter Project. Discussed this project with Mayor's office. Recommend an independent evaluation of proposals. Also; drafted a new letter to include information on firms that were not interviewed. Week of 12/18. A new industrial discharge permit will be issued to Barnes Aerospace because of discrepancy in frequency of sampling/monitoring requirements. Week of 12/18. Quality Dairy milk plant drain system investigation. Found three facility drains connected to wrong drainage pipe. QD needs to perform on-site sewer correction. Week of 12/18. Digester remediation project. Have access to BWL monitoring wells at old Humane Society lot and across street near screen building. Met with MDEQ to discuss remediation plan. y � S ` '�'r RECEIVED PUBLIC SERVICE DEPARTMENT 732 City Hall ± pr.j C• 124 West Michigan Avenue 2007 FEB 21 Al i D, Lansing,Michigan 48933 , t(517)483-4455 LAN'SI;N^ CITY C _E zr FAX:(517)483-6082 �f j� rr { http:Hpublicservice.cityoflansingmi.com ` G Virg Bernero,Mayor February 19, 2007 Mr. Chris Swope City Clerk City Hall Lansing, Michigan RE: Board of Public Service: Approved Minutes Dear Mr. Swope: Attached are approved Board of Public Service minutes from meetings held January 11, 2007 and January 25, 2007. Please place these minutes of file. Respectfully submitted, -Jaz*— 0�aZ4-- Faith Rach Recording Secretary Attachment "Equal Opportunity Employer" SPECIAL BUDGET MEETING CLjV 20l1 FEB 21 t i p 02 OF THE BOARD OF PUBLIC SERVICE j u f;j T" i' JANUARY 25, 2007 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Shirley Rodgers and Alfreda Schmidt ABSENT: Matt Flechter STAFF: Bill Brunner, Chad Gamble, Scott House, Dean Johnson, Victor Rose, and Brian Ross VISITORS: Al Albert, Jerry Ambrose, Angie Bennett, Henry Forbush, John Lemke, Gary Shall, and Tom VanKuiken 1) CALL TO ORDER: Vice-Chair Bloomberg called the meeting to order at 11:50 a.m., at the Public Service Department Wastewater Treatment Plant. a. Absences: Mr. Bloomberg excused Mr. Flechter's absence. 2) BUDGET PRESENTATION: Mr. Gamble welcomed Jerry Ambrose, Finance Director and Angie Bennett, Budget Director. Mr. Ambrose provided a presentation on the budget process, current budgetary challenges discussed a wide range of budgetary issues and answered questions posed by Board members and Wastewater Treatment staff members asked to attend the meeting. 1:00 P.M. Mr. Copedge arrived. 1:10 P.M. Mr. Ambrose and Ms. Bennett left to attend to other obligations. 3) ACTION ITEMS: a. Public Service Department Annual Report for 2006 Board members discussed the report and suggested a few minor changes. Mr. Bloomberg noted that the report does not summarize revenues and expenses. For example, show real dollar changes; will the Department do the same amount of work with less money? Board members and staff continued to discuss the report. Mr. Copedged moved, to accept the Public Service Department Annual Report for 2006,with noted changes. Ms. Rodgers seconded. MOTIONED CARRIED UNANIMOUSLY, to accept the Public Service Department Annual Report for 2006, with noted changes. Mr. Bloomberg stated he would draft a cover letter to accompany the report. Public Service Board Page 2 January 25, 2007 4) OTHER: -Ms. Rodgers explained that Council Members Carol Wood and Joan Baurer are receiving communications from people unhappy with CSO restoration work. Mr. Gamble noted that City Council members may have a different interpretation of the restoration program than what was communicated to residents in the affected areas. 5) AJOURMNET: The meeting adjourned at 1:40 p.m. Respectfully aubmitted, Faith Rach Secretary to the Board PAPSM01-25-07 C41_1 BOARD OF PUBLIC SERVICE 732 City Hall 124 West Michigan Avenue Lansing,Michigan 48933 (517)483-4455 FAX: (517)483-6082 http://publicservice.cityoflansingmi.com G Virg Bernero,Mayor January 29, 2007 The Honorable Virg Bernero Council President Harold Leeman, Jr. and Members of Lansing City Council Lansing City Hall 124 West Michigan Avenue Lansing, MI 48933 Dear Mayor Bernero, Council President Leeman and Council Members: During 2006, the Board of Public Service worked with the Public Service Department on many issues related to the infrastructure of the City. Following are some of the significant activities and achievements of the Department during the year. 1. Approximately 15.5 miles of streets were repaired, improved and upgraded. In addition, the Department has prepared, (completed in January 2007) using ROADSOFT software, a complete condition assessment of the City streets and a five-year program for maintaining the streets in an efficient and economical fashion. 2. The Department constructed over 50,000 square feet of new sidewalk to fill in gaps of the sidewalk network and replaced approximately 52,000 square feet of sidewalk to provide safer routes for pedestrians. 3. The Department continues to work with MDOT on the barrier wall to provide relief to the residents from the highway noise on US-127. This project is expected to be completed in 2007. 4. The Department completed reconstruction of the Grand River Bridge in Old Town. 5. The Department continued its 30-year Combined Sewer Overflow program by completing its 15th year of the program, separating a total of 3,558 acres of the 7,167 acres of the City that were originally served by combined sewers, and reducing the average amount of raw sewage that overflows annually to the river from combined sewers by 550 million gallons. 6. The Wastewater Treatment Plant successfully treated 6 billion gallons in compliance with all State and Federal standards, including the City's NPDES Permit, and without any final effluent discharge violations. The Department continues to improve the efficiency of its operation of the plant through, among other things, continued expansion and utilization of the Supervisory Control and Data Acquisition ("SCADA") system. 7. The Department continued to participate with the Greater Lansing regional Committee on Storm Water and in October 2006 submitted the City's Storm Water Pollution Prevention Initiative to the Michigan Department of Environmental Quality. The Board of Public Service hereby adopts the attached Public Service Department Achievements, Initiatives, and Challenges for 2006, as the Board's Annual Report and submits it to the Mayor and Lansing City Council for consideration in compliance with the Lansing City Charter. Sincerely, Ronald W. Bloomberg, Vice-Chairper 1 Board of Public Service Enclosures: Public Service Department Division Reports Public Service Department The Public Service Department (PSD) functions as the backbone of the City as it is charged with the installation,rehabilitation, operation,protection, study, and oversight of the public infrastructure and the providing of basic municipal services to over 130,000 customers. The activities above are carried out within the three Divisions that comprise the PSD, those being Engineering, Operations and Maintenance, and the Wastewater Treatment Plant. Our Team of over 270 plus workers strives to serve the public and deliver all services above with a dwindling budget, aging equipment and increasing service area. We do this knowing that we have made it though another successful year of service during 2006 and look forward to the next challenging year. Below you will find detailed Annual Reports from each PSD Division highlighting our successes, lessons and accomplishments of 2006. A. ENGINEERING DIVISION General Overview The Engineering Division is responsible for implementing major maintenance activities of the public infrastructure of the City of Lansing. These activities include implementation,planning, designing, and (re)-constructing of, streets, bridges, combined, storm sewers, sanitary sewers and sidewalks. Other major programs that the Engineering division is charged with are the combined sewer overflow Elimination (CSO) Program and the sanitary sewer overflow(SSO) elimination program, and environmental remediation. These services are also provided for the sanitary sewers and appurtenances outside City limits within the sanitary sewer district. This division is also responsible for permitting all construction activities within City rights-of-way. It enforces the City ordinances pertaining to the right-of-way areas, sewer activity, soil erosion and sedimentation control and telecommunications. Site plans and land use permit requests are reviewed by this division for conformance to engineering standards and ordinances. The Division also provides engineering services for other departments in the City as well as oversight and policing of publicly owned environmentally impacted sites around the City. The following describes specific responsibilities and accomplishments during the last year in the major program areas of the division: 1. Streets The Engineering Division facilitates the maintenance and reconstruction of our City street infrastructure by designing, overseeing, inspecting, and tracking all street construction activity. The City street system consists of approximately 105-miles of major streets and approximately 305-miles of local streets. The department administers an annual CIP program for the street system of several million dollars. Page 1 of 17 Funding levels for our street program have been on a steady decline over the last few years. In addition,the Combined Sewer Overflow(CSO)program has required a steadily increasing share of available street funding. The result is that the overall condition of the street system has been on a steady decline. The hallmark of a properly managed street system is to have adequate funding and to be able to apply the right fix on the right street at the right time. We will have a five year street program report completed in January of 2007. This report will be based on ROADSOFT software and will provide a complete condition assessment of our streets. It will also detail what work needs to be done on which streets and during what time frame. Associated funding level requirements for these efforts will also be provided. While insufficient funding levels may continue,this program will help us better understand the consequences of continued underfunding as well as enabling us to apply funds that area available in a manner which is most beneficial for the overall condition of the street system. In 2006, the Department reconstructed/resurfaced 7.3 miles of major streets 8.2 miles of local streets. 2. Bridges and Skywalks The Engineering Division is charged with the maintenance of the City's seventeen roadway and thirteen pedestrian bridges. This includes a biennial inspection of all bridges and an annual inspection of all critical bridges. The department reconstructed the Grand River Bridge in Old Town in 2006. This project provided numerous challenges that were overcome by creating partnerships and the key involvement of local businesses and residents in the design process. This project received the 2006 APWA Southwest Michigan Chapter project of the year award. The Beech St. bridge near our Operations and Maintenance facility was awarded federal funding in 2006 and will be replaced in the summer of 2007. The Department recently received notification that the Aurelius Road Bridge over the Red Cedar River was awarded federal funds for rehabilitation/construction in 2008. 3. Sidewalks There are more than 550 miles of sidewalks in City rights-of-way that the Department is responsible for maintaining. The demands for sidewalk repairs consistently outweigh the available funding. The Department currently manages two programs. One program is our annual Sidewalk Repair Program and the other is our Major Street Gap Closure Program. Recently City Council revised the ordinance for special assessments for new sidewalk from 100% assessable to 50% assessable. This will halve the assessments to property owners and double the amount paid for by the City. The net result is that our Page 2 of 17 Gap Closure Program will take twice as long to complete with the same level of funding. A significant amount of the annual repair budget has recently been required to meet Americans with Disabilities Act (ADA) requirements. These include barrier free ramps with tactile surfaces at all intersections within a project area. The department replaced 52,000 square feet of sidewalk to provide safer routes for pedestrians and constructed 50,000 square feet of new sidewalk to fill in gaps of the sidewalk network. This work was performed in conjunction with road projects, CSO projects, and primarily sidewalk rehabilitation projects. A portion of the cost to replace sidewalk and construct new sidewalk was assessed to property owners with the balance paid by the City's General Fund. 4. Sanitary Sewer Collection System The Department is nearing completion of the first ever comprehensive sanitary sewer master plan. Recently completed tasks include the development of a hydraulic model that will assist the City in analyzing sewer system capacity and the ability to serve future developments, GIS index mapping and database population and Sanitary Sewer Overflow(SSO) alternatives analysis. The SSO alternatives analysis is the first step in preparing our SSO control plan. The SSO control plan is required by the Administrative Consent Order (ACO) issued by the Michigan Department of Environmental Quality (MDEQ)to the City in 2004. It is anticipated that the SSO program will last many years at cost of more than $300 million. The major emphasis during the next year will be to develop and implement a stakeholder input process that will assist us in finalizing our SSO control plan. The Department also investigated the performance of existing sewer systems to ensure that the system continues to operate efficiently. One project that continued this last year was the Westside Interceptor(WSI) Rehabilitation. The WSI is the primary trunk sewer that transports sewage from the City's western side to the wastewater treatment plant. Previous sections of the interceptor were lined with a cured in place liner. Several existing manholes as well as a large junction chamber are rapidly deteriorating due to hydrogen sulfide gas deteriorating the concrete. Construction will be completed in early 2007 on a project that replace these structures with precast structures constructed of an inert polymer based concrete. This project is one of the first in the nation to use this material. We also continued to work with the developers of the College Fields development toward completing the Bennett Road Pump Station that will serve the development as well as the on-site collection sewers that will transport development sewage flows to the pump station. Pave 3 of 17 5. Combined Sewer Overflow (CSO) Elimination Program The 2006 construction season marked the midway point of the 30 year combined sewer separation program. To date we have separated 3,358 acres (50%) of the original 7,167 acres of the City that were originally served by combined sewers. In the process of this separation we have eliminated 16 of the original 40 combined sewer overflow regulators. In addition,we have reduced the average amount of raw sewage that overflows annually to the river from combined sewers by 550 million gallons. We have implemented many enhancements to the CSO program since its inception. These include many improvements to the construction processes, public relations efforts, stakeholder input processes, web based management application, and completion and implementation of the Mayor's 2020 Report. In addition, the City is in the process of selecting a consultant to provide an independent review of our CSO program in an effort to identify additional opportunities for improvement and to seek corroboration of existing facets of the program that are satisfactory. The Department also continues to focus on the elimination of inflow and infiltration (I/I), via sewer system repairs as part of the CSO program. The CSO program addresses 1/I problems by aggressively communicating with residents and landowners to try and ascertain how each home or business is connected to our sewer system. By having such a good program we have eliminated almost 99% of our private property inflow sources to date in the CSO construction areas. 6. Storm Sewers The City continued to participate with the Greater Lansing Regional Committee (GLRC) on Storm Water. This group is comprised of 22 different agencies representing three separate watersheds. The City continued to participate in this effort by leading and/or participating in several subcommittees. The ultimate outcome of these efforts is storm water permit coverage for the City as required by the Environmental Protection Agency (EPA). The final document prior to permit coverage is called a Storm Water Pollution Prevention Initiative (SWPPI). After years of effort,the City submitted its SWPPI to the MDEQ for approval in October of 2006. While this is a major milestone,the SWPPI will be a living document that will prescribe the ongoing efforts necessary for the City to continue to maintain permit coverage. 7. Environmental Cleanup and Groundwater Remediation Work was continued on a Remedial Action Plan (RAP) with MDEQ to address groundwater and environmental issues associated with the Aurelius Road Landfill and Paulson Road. A contract was issued to a Lansing based consultant with a goal to negotiate with the MDEQ so as to gain final closure of five environmentally impacted sites. Page 4 of 17 8. Miscellaneous The Engineering staff was also responsible for the following activities and accomplishments: • Managing, operating, and expanding the GIS system utilizing the existing sewer index maps,the Assessor's database and new parcel index map. • Enforcing the City's Soil Erosion and Sedimentation Control program. The Department made major revisions to Chapter 1218, "Soil Erosion and Sedimentation Control" (SESC). These changes were necessitated because of recent changes in the State Law regarding SESC enforcement activities and the City's ability to enforce the State SESC rules and regulations. The new law allows the City to take corrective action in resolving SESC violations and to be compensated by the landowner for those actions. In addition, civil fines were created for violations of the ordinance. Additionally, changes were made to deny right-of-way permits and to request Building Safety to deny the issuance of building permits and inspections to non-responsive permit holders. • Enforcing the City's Snow Removal Ordinance • Permitting of all right-of-way activities including 89 driveway cuts, sidewalk work, utility installation and telecommunication/fiberoptic wire installations. • Inspecting 4 new sanitary sewer installations by developers, via the City's Letter of Intent process. • Reviewing 48 site plans, 32 SLU's, Zonings,ACT's, etc • Providing sewer main information, aerial photography, and street information to developers, architects, and/or engineers • Responding to citizen complaints and questions regarding city ordinances. B. OPERATIONS & MAINTENANCE DIVISION The Operations & Maintenance Division"makes it happen" 365 days a year, 24 hours a day, providing the City of Lansing with essential municipal and infrastructure services. The mission of the Division is to provide quality, cost effective, customer focused, municipal, environmental, and infrastructure services to the City of Lansing with the purpose of making Lansing a great place to live and to protect the public health, welfare and safety. We provide a bundle of necessary infrastructure and emergency services to the residents of Lansing at incredible value to the City. Over 75% of our operating funds are from state revenue and enterprise services that we provide the community, with only 10% of our budget from General Fund, and 15% from assessments. From paving local roads, Page 5 of 17 to clearing the roads in the winter and responding to floods,we are always ready to respond, and are dedicated to serving the citizens of Lansing. We strive to provide quality service to the citizens of Lansing,treating them with respect and taking care of their concerns. Our diverse team of 131 members is comprised of five sections: 1. Street and Sidewalk Maintenance, 2. Surface and Right of Way Maintenance, 3. Sewer Maintenance and Inspection, 4. Waste Reduction Services, and 5. Administrative Services. 2006 was a year of success and change,with a dynamic new administration leading the City, several retirements, and the hiring of new personnel. In addition, the Service Garage was consolidated under the Central Garage, increasing the ability of the city government to better serve the public. Moreover, Jim Campfield,who faithfully served the City of Lansing for over 16 years as the Superintendent of Operations and Maintenance retired. Jim's service was exceptional, and his legacy will endure. Yet with the changing of the guard,we gained several exceptional personnel to add to the team's roster. First, Victor Rose, a veteran public works professional, with over 30 years of quality experience and knowledge of construction, county and state government service, to include serving as the Director of Public works for the City of Allegan, was hired as the Assistant Superintendent of Operations and Maintenance. After six weeks of service Victor assumed the role of Interim Superintendent for 6 months. Thereafter, in June of 2006, Scott House was hired as the Superintendent of Operations and Maintenance, bringing a wide breath of engineering, construction and operations experience from federal, military and state government service. Together,the new leadership team is striving to: create an environment where our team members are treated with dignity and respect, challenge the organization, expand our services, and deliver quality cost effective services,with the purpose of making the City of Lansing a better place to live,play and work. In 2006,the Operations and Maintenance Division proudly served the citizens of Lansing by sustaining and improving the infrastructure and environment of the City, and we look forward to serving the public during the coming year. 1. Street and Sidewalk Maintenance Section The mission of,the Street and Sidewalk Maintenance Section is to maintain the streets and sidewalks of the City of Lansing in good working order,to ensure the safe use of the infrastructure by motorists and pedestrians alike,protecting the public health, welfare and safety. In 2006,we accomplished our mission and more. We are specifically proud of our paving efforts, increased coordination with regional partners and the utility restoration work we accomplished. During 2006 we paved and overlaid approximately 2.5 miles of major streets and 6.1 miles of locals, drastically improving driving conditions. This is impressive, given the fact that we started paving late,because of maintenance issues with our paver. Working closely with the Engineering Division, and the Transportation and Parking office,we established priorities and looked forward to the future,to plan around future CSO work,to avoid having our efforts dug- up. Further, we made widespread use of a rotomilling machine through contracting with L&L paving. The rotomiller grinds away pavement, improving our ability to rehabilitate roads when overlaying them. We used the rotomiller while paving the then notorious stretch of Howard and Pav-e 6 of 17 Homer from south of Saginaw to Grand River, known for its ruts and bumps. For this job we worked with MDOT, who provided traffic control and L&L for the rotomilling. Our crew hauled the millings away, cleaned and prepared the street, and paved this area on a Saturday. The end product was a smooth driving surface, which was well appreciated at this critical gateway to Lansing. We also rotomilled and paved Wise Road from Jolly to Miller, Cavanaugh from Cedar to Stabler, Northrup from MLK to Washington along with Stoneleigh and Provential House Drive from Forest to Aurelius Road, using the L&L contracted mill. Moreover, for the first time, we recovered value from the millings by selling them for $7 a ton to offset costs and also exchanging them for hauling support, reducing our haul costs in support of paving operations. Further, we overlaid numerous other local streets, many of which were in dire need of attention, focusing on the streets identified as the worst in Lansing, to include sections of Stafford and Stabler from Holmes to Jolly Road. We are proud of the improvements we made to these neighborhoods, and look forward to accomplishing more in 2007. In addition to 7000 tons of asphalt overlayment and paving, we also accomplished numerous skin patching improvements, responding to citizen complaints, where we overlay rough pavement with a thin layer of asphalt, 500 tons were placed this year. These efforts have been widely praised and well received. Further, to prevent tripping hazards we wedged multiple areas of sidewalks with asphalt in response to inspector observations and citizen complaints. When wedging is not appropriate, we have gone the extra distance and have reconstructed several sections of brick sidewalks, to preserve the look and feel of those areas. We also have a crew available to respond to any pothole complaints within a 24 hour period, with a typical response time of less than 2 hours. Despite the fact that our afternoon crew has been limited this year due to the many vacancies,they performed admirably, rapidly executing utility cuts and performing crack sealing,to extend the service life of our streets. Utility restoration work increased this year, with our crews working closely with the Board of Water and Light, Consumers Energy and various contractors, to ensure that utility work was properly restored in the roadway. We are unique in that we can rapidly restore asphalt and concrete streets, making us a cost effective alternative for utility companies to utilize our services, ensuring that the City's streets are properly restored. In 2006 alone, we restored over 78,000 square feet of new utility cuts, with full depth asphalt and or concrete pavement. We also completed 5,000 square feet of cuts made during the winter, where we removed the temporary material and finalized it with asphalt to make a permanent patch. In addition, we filled close to 6,000 square feet of contractor utility cuts. Utility restoration work was performed by both our first and second shifts. Our overall revenue from utility cuts was in excess of$600,000. The concrete crew has also been very busy this year trying to keep up with the Board of Water and Light and their contractor Miller Pipe, and their lead line replacement work. Currently this year we have poured over 15,000 sq. ft. of concrete sidewalks. We are also talking to Consumer Energy to try to generate revenue and to also get our sidewalks restored to a safe and usable condition in a timely manner. Our concrete crew has also poured several concrete joints on MLK for MDOT. We have also poured sidewalk and Paae 7 of 17 curb in support of several sewer repairs. Throughout the busy construction season I am glad to say we have had no major injuries or accidents and hope to keep up this good standing of Quality, Quantity and Safety, and look forward to serving the City of Lansing in 2007. 2. Sewer Maintenance and Inspection Section The mission of the sewer maintenance and inspection section is to maintain the proper operation and ensure the good working order of the City of Lansing's sanitary and storm sewer collection system and flood control devices, through inspecting,maintaining and performing corrective maintenance,with the purpose of protecting and improving the environment and preserving the public health,welfare and safety. We are proud of the professional service our team provided this year, responding around the clock to the needs of the citizens of Lansing. When we are called, it is often a stressful time involving a flooded basement or similar unpleasant event for the residents involved, we do our best to address their concerns, and to resolve the situation. In 2006 we saw a 40% decrease in emergency sanitary and storm sewer repair. This decline is directly attributed to the positive effects of CSO program. As more sewers are replaced or reconditioned, our staff will be able to focus on preventive maintenance issues and eliminating illegal discharges into the storm system and or local waterways. The combination of an improved collection system and increased preventative maintenance will decrease the conditions that lead to sewage backing up in basements, storm water flooding streets, and will allow us to better protect our watersheds. Equipment issues caused a small decrease in production in the sanitary cleaning activity. In 2006 our crews cleaned 182 miles of sanitary main. This is about a 12% decrease from last year. Our production goal of cleaning sanitary lines every other year is slightly behind. However, a new jet-vacuum truck has been ordered and should bring our production back up in the coming year. We also saw a 17% increase in the catch basin cleaning activity. This is a positive step towards fulfilling the NPDES phase lI storm water permit requirements. The cleaning of catch basins helps ensure that pollutants are captured before entering our waterways and that roadways properly drain,provides improved driving conditions, and extends the life of the streets. Our goal is to clean all catch basins once every three years, some areas require more frequent cleaning due to location,traffic patterns and volumes. Several job positions have been filled, most notably the special equipment operators. These two positions are responsible for running the sewer televising equipment. This equipment is a great benefit for the City of Lansing. Utilizing this technology enables us to pinpoint problem areas within the system and take corrective action. As always, our crews went out of their way to help residents in 2006. From helping animal control save kittens and ducklings from a sewer,to retrieving keys from a catch basin for a distraught motorist,my staff was always ready to serve. In fact, our two inspectors were recognized by the Mayor and City Council for their superior service as hometown heroes. Our inspectors routinely respond around the clock to back-up calls,flooded roads and inspected 16 Page 8of17 new leads tapping into our collection system. Thankfully in 2006 we did not see any flooding from our local rivers; however,we continued to review procedures and increased coordination to improve our ability to respond to future events. We did see several severe rain events that our crews rapidly responded to. In addition, working with Emergency Management,we are trying to identify preventative measures to reduce the impact of floods, expending effort up front, rather than in response. Personnel fiom the Sewer Section, in conjunction with a consultant, continued installing inflow shields and completed manhole inventories. Over 1,900 manholes were visited in the "Hilliard-Holmes sanitary interceptor tributary area". As a result, it is estimated that storm water inflow through the covers has been reduced by 75%. Removing inflow benefits the system by adding capacity which will allow for new sanitary flows being added. Detailed information about this project can be found in the "Sanitary Sewer System Manhole Cover Inflow Offset and Manhole Inventory Project Report". By eliminating improper tie-ins, infiltration sources and illegal discharges through investigating with our sewer camera, along with outfall observations we have been able to complete repairs to both storm and sanitary sewers with our dig down crew. Our diverse ability, from inspecting to constructing offers a wide array of capabilities to the City with us directly improving our environment and water quality in the Lansing area. We expect to accomplish more in the coming year, despite the many technical challenges and vacancies,but we are confident to report that we served the City of Lansing well in 2006. Our efforts resulted in not only maintaining, but improving the environment through improvements made to the sanitary and storm collection system. 3. Surface and Right of Way Maintenance Section The diverse mission of the Surface and Right of Way Maintenance section is to maintain and improve the City of Lansing's public right of way under City jurisdiction, alleyways, guard rails, and provide internal services. We are also the primary section responsible for snow removal, with the purpose of providing a quality environment and to protecting the public heath, welfare and safety. In 2006 the Surface Section met its goals, by making Lansing a better place everyday. However, 2006 was not without its share of challenges, with staffing shortages in the area of 12-17% and limited funding, but with our team members giving a little extra,the section goals were met. The night crew met its goals of sweeping the Trunklines and Major Streets eight times and the Local Streets four times, and they are well on their way to accomplishing our goals for picking up leaves from the City's streets. This year the surface section has swept 6,763 miles and picked up roughly 5,600 cubic yards of leaves. One of our challenges with accomplishing this was that the Night Supervisor retired in April and has not been replaced. Although we lost a great deal of experience, this allowed us to have two different Supervisors share the responsibility of running the Night Crew since April. Now we have two trained Supervisors, and when the new Supervisor is hired and trained, we will have three Supervisors with the knowledge and experience to run the Night Crew. Page 9 of 17 This was accomplished with little or no interruption to the day to day operations. Maintaining gravel streets was somewhat of a challenge this year, due to vacancies in the Heavy Equipment Operators positions. Yet these vacancies provided us the opportunity to give other employees training and experience in the grading of gravel roads. We also used a new product to temporarily fill the ruts and holes of the gravel streets when we could not respond by grading, This gravel-limestone can be used in water filled holes unlike regular gravel and will not effect future grading. We graded 20.77 miles of road. The mowing and brushing season went very well, despite the challenges we faced. We normally receive four seasonal employees to help with the mowing activity,this year one of our seasonal employees was asked to work in a different section. We were able to have one of our full time staff step in and take their place. The mowing teams stayed well ahead of the growth of the vegetation and had all their areas looking good. The crews mowed about 1,135 acres this spring and summer. The alleys were mostly maintained on a complaint basis; about 12,105 feet of alleys were trimmed and weeded. Funding for alley maintenance was limited, deterring us from accomplishing the level of effort required. We also maintained and repaired several sections of damaged guard rail, improving driver safety and the appearance of the City. In addition, we successfully coordinated the maintenance and repair of the City owned infrastructure at the Aurelius landfill site without incident. Miscellaneous Trash Pick-up continued twice a week,which involves two people and a small packer,picking up trash from 17 different locations throughout the City, such as City Hall, Parking Ramps and trash receptacles at various locations. We collected roughly 832 cubic yards of waste a year performing this task. We also provide barricades for 85 special events during the year, such as parades, block parties and running events. Moreover, whenever there is a need for emergency barrier support to close roads after an accident or fire, we rapidly provide emergency support. Also, we responded to 600 miscellaneous complaints during the year,most of them dealing with hazards in the street. We also maintained the Operations and Maintenance complex with regards to cleaning,maintaining and repair of the buildings, ensuring that we maintained an image that residents of Lansing can be proud of. Our security personnel, ensured that the Operations and Maintenance complex was staffed and ready to respond, 365 days a year, during evenings and weekends. Being one of the few City phones, other than 911, staffed 24 hours a day,they ensured that the concerns of our citizens were addressed. Further, security personnel routinely serve as the conduit between the Lansing Police Department and Lansing Fire Department for emergency support. One of most important roles of the Surface section is participate in the salting and plowing of the City's streets during the winter months. The winter months of 2006 saw limited plowing, however,we were always ready to respond. Regardless of the challenges we faced in 2006, we prioritized our efforts and provided quality support to the City of Lansing, and as our vacancies are filled,we will better prepared and able to serve the City. 4. Waste Reduction Services Section Page 10 of 17 The mission of Waste Reduction Services Section is to promote waste reduction and add value to the community through promoting recycling and waste reduction efforts, while providing quality residential collection services for refuse, compost and recyclables with the purpose of keeping Lansing"clean and green" and improving the environment while protecting the public health, welfare and safety. The services offered by the Operation and Maintenances Division's Waste Reductions Services (WRS)have evolved from services offered by the Public Service Department 100 years ago. Back then, the City of Lansing provided for the protection of the human and environmental health of its residents by collecting garbage from residences and managing the recovery of useful materials by employing an official City Scavenger. The City operated two pig farms where the collected garbage was fed to pigs and any other refuse was put into a dump. The integrated solid waste management system operated by the COL today is more advanced than the services offered 100 years ago,but the aim is still the same—to protect the human and environmental health of the hundreds of thousands of people who work, play and live in Lansing. To that end, the City provides for the weekly collection of refuse, bulk items, yardwaste (seasonally) and recyclables as well as a program dedicated to providing information and promoting the collection programs to Lansing's residents. Our refuse collection system is the longest continually operating pay-as-you-throw (PAYT) program in the United States. PAYT systems are universally recognized as best providing incentives to recycle and reduce waste. Lansing's system is unique in that it competes with private haulers for subscription customers. Lansing has operated a bag system for collecting trash since 1973. The bags are sold by a network of retailers across the city. In 1996, due to customer demand, a pilot program was initiated to provide 4 sizes of carts to residents in selected areas. The program was successful and offered city- wide in 1999. In 2006, the number of Blue Billy Trash Cart customers grew to 4733 and generated sales of$374,805.19 while a total of 295,125 Blue Trash Bags were sold which generated $545,981.25 in revenue to pay for the program. A total of 640 Bulk Stickers were sold resulting in$20,160 in revenue while 1437 stickers worth $45,265.50 were distributed to low-income households for free with the help of a federal grant. Moreover, we helped improve our local neighborhoods by supporting four large neighborhood clean-ups throughout the year along with over 50 block parties, parades and special events. The curbside recycling program collected 2,692 tons in FY 2006 and an additional 102 tons for material were collected at the drop-off center on South Street. The revenue generated from the sale of these materials totaled $128,181.93. Four special regional collections for books and electronics collected an additional 74 tons of material. A total of 2868 tons (or 8604 cubic yards) of materials were diverted from landfills. Further, we are responsible for enforcing City ordinances governing refuse violations. Our enforcement workers responded to numerous complaints, keeping Lansing's neighborhoods clean and safe. The yardwaste collection program collected 23,408 cubic yards of leaves, grass and brush Page 11 of 17 from the last week of March through the first week of December. The program also collected 67 cubic yards of holiday trees in January. The City of Lansing's integrated solid waste management program is much more than a full-service collection program. A multi-faceted education program encourages residents and school children across the city to recycle, compost, and reduce waste. Citizens have access to a wide range if information through WRS through their website, hotline and office. Over 33,000 inquiries were handled by their staff in FY 2006. WRS staff interacted with thousands of citizens at home shows, Common Ground Music Festival, Silver Bells and a variety of other venues. Our Assistant Recycling Coordinator routinely visits schools and provides programs promoting recycling and waste reduction. Presentations were given to 41 classrooms in FY 2006. Two Traveling Green Trunks with a wide array of multi-media educational materials about waste reduction and recycling have been updated and are available for free to teachers throughout the school district. Twelve presentations were made to citizen groups and neighborhood organizations. A Master Composter Program was taught to 30 participants at the Fenner Nature Center. Other backyard composting presentations were provided at Hunter Park, the Allen Street Center and Lansing Community College. Urban Options provided 110 presentations on vermicomposting in Lansing Schools under a contract with WRS. There are currently 27 schools recycling curbside in the city and 4 elementary schools have mid-scale worm composting bins which recycle food waste into a wonderful soil conditioner for their gardens and flowerbeds. These hands-on programs have trained countless students how to recycle and compost. The Waste Reductions Service team continues to build on over a century of commitment to keep Lansing clean and green. 5. Administrative Services Section The diverse mission of the administrative services section is to provide quality customer service to the citizens of Lansing and professional internal services to the Operations an Maintenance Division, including dispatch, clerical support, complaint database management, human resource support, financial reporting, inventory control, and Act 51 fund monitoring, with the purpose of addressing the concerns of citizens and complying with State and City accounting requirements in support of protecting the public health, welfare and safety. We are proud of our team's accomplishment this past year, focusing on process improvement, cost savings and customer service. Specifically, we have streamlined payroll from 85 individual accounts, which had to be entered into the payroll system, to 1 account, which is reclassed to the other accounts at the end of each month. Hourly payroll was consistently being turned in Thursday morning and missing the deadline. Now it is being turned in consistently before the Tuesday 5:00 p.m. deadline. Moreover, through greater attention to detail and training we eliminated an average of$2,000 in accounting errors per pay period and the need to Page 12 of 17 reclass those errors. Further,by balancing payrolls with Cogitate (state maintenance program software),we eliminated errors in Trunkline Reporting and Equipment Rental reporting to the tune of $25,000 per year. This was possible by eliminating un-billed charges to the MDOT for trunkline maintenance. In addition, through an improved inventory monitoring and accounting system, we reduced the end of year inventory adjustments from $50,000 in FY03 to $10,000 in FY06. Our revenue tracking has improved as well, ensuring EAR (earned accounts receivable reporting)reconcile with Unbilled Charges account, ensuring accuracy in EAR billing. This also ensures that what is charged into that account is billed out at the same rate. Moreover, we reduced uniform shortages from an average of$3,000 per year to an average of$1,000 by performing counts with Maurer's personnel once a week. These shortages were experienced due to poor tracking by the vendor and the employee, we know conduct weekly counts and verify counts with employees, as well as initiating payroll deduction for lost or stolen uniforms. In addition, we converted many of our paper files to electronic files,to reduce operating costs and the need for storage space. Working with Human Resources we streamlined the vacancy filling process to reduce the time to fill from an average of 11 months to 5 months. Our staff did not receive any complaints from customers, rather they were praised. Whenever a citizen calls, we treat them as a valued customer, showing them the dignity and respect they deserve while addressing their concerns. Further, it is our team that passes the critical information to the crews in the field, ensuring that the emergencies and routine problems across the City are resolved. Overall, I am proud to report that the Administrative Section has had a successful year serving the City of Lansing through our customer support, services we provide and the cost savings we have implemented. C. WASTEWATER DIVISION In 2006, the Wastewater Division was reduced from 62 full time employees to 52 full time employees. The staff of 52 is responsible for the operation and maintenance of the combined sewer overflow facilities (regulators), storm and sanitary sewer pumping stations, and the wastewater treatment plant operation &maintenance. Other division activities include the Industrial Pretreatment Program, and administration of the City's National Pollutant Discharge Elimination System (NPDES)Permit. 1. Wastewater Treatment In 2006, work continued utilization of the Supervisory Control and Data Acquisition (SCADA) system for the ability to remotely operate many of the WWTP and pump Page 13 of 17 station facilities equipment. The Division continues to automate processes where practical and possible to do so. This automation has been steadily improving the efficiency of operation and reducing operating costs. Some of the automation work performed this year includes the following: a) Automating primary sludge pumping—increasing solids content of sludge, improving primary clarifier performance, while reducing dewatering costs. b) Automating aeration blower inlet and discharge valves operation—maintaining more consistent dissolved oxygen levels thereby improving operation, while significantly reducing electrical costs. c) Automating the Ferric Chloride feed system—flow proportioning the chemical feed operation to remove phosphorous, providing more consistent phosphorous removal, while reducing chemical costs. d) Automating the operation of main drive entry gate -providing improved security at the wastewater facility. The Wastewater Treatment Plant successfully treated 6 billion gallons of raw sewage and processed it into clean water, which was discharged into the Grand River, in compliance with all State and Federal standards. Continued efficient operation at the treatment plant maximized the volume of water processed by the plant in 2006 and eliminated discharges of partially treated water during wet weather conditions. In 2006, we had two discharge events from the storage basins (partially treated sewage). This discharge met the effluent limitations and compliance requirements as authorized in the NPDES Permit. The treatment process generated 9.78 million pounds of residual solids. A total of 648,000 pounds were dewatered and land filled. Another 9.13 million pounds were lime-stabilized and land applied. A total of 4,567 dry tons of lime stabilized biosolids were applied for recycling as a soil conditioner and nutrient source (fertilizer) for agricultural crops. The Treatment Plant was in compliance with the City's NPDES Permit throughout 2006. We completed the year with zero final effluent discharge violations. 2. Wastewater Laboratory The function purpose of the Wastewater Treatment Plant laboratory is to determine the effectiveness and efficiency of the treatment processes and the quality of the effluent discharged to the Grand River. The laboratory conducted about 46,000 analyses on 41 different pollutant parameters on more than 7,000 samples collected from 32 different sampling points to determine effluent quality and to monitor the process. Page 14 of 17 3. Compliance Monitoring The MDEQ conducted an annual Compliance Evaluation and Sampling Inspections of the WWTP and specifically the laboratory operation. The Compliance report indicated, the laboratory was very well organized and in good condition". The facility was determined to be "in compliance" in all areas evaluated at the WWTP. MDEQ also conducted a comprehensive Compliance Audit of the Industrial Pretreatment Program. The industrial pretreatment program had no violations and no major issues. In October 2007 the City's 5-year NPDES Permit expires. We are gathering all of the necessary data in order to submit a new permit application to the MDEQ by the end of March 2007. In October 2006, we submitted the annual biosolids report to MDEQ under the requirements of the EPA Part 503 Rules. Data is also submitted in the Monthly Operating Report to the MDEQ to meet the requirements of the Residuals Management Program contained in the NPDES Permit. 4. Pumping Stations and Plant Maintenance The Wastewater Division Field Operations staff monitors, maintains and operates 26 sanitary sewer pumping stations, one air injection station, and five stormwater pumping stations which serve both the City and surrounding Townships. The newest station, the Bennett Road pumping station, was recently validated and accepted into service. The Field Operations staff responded to very few emergency after hours alarms. There has been a continued reduction in the frequency of these alarms. The lower call-out rate is the direct result of installation and implementation of the SCADA system for monitoring and controlling pumping stations. Continued efforts to rebuild and renovated pump stations have improved overall station reliability in 2006. The Plant Maintenance Department completed 2,606 work orders addressing preventive maintenance, routine and emergency needs. This represents a 25% increase compared to 2003. Most of the facility equipment is now documented in the maintenance management computer program. The Maintenance Department(both Field Operations and Plant Maintenance) completed numerous maintenance related projects (rebuilt, replaced, demolished, or installed). Rebuilt the Following Major Equipment: 1. Both pumps at Harton Street pumping station, 2. One final settling tank drive mechanism, 3. Two pumps at Scott Park pumping station, 4. 1 pump at Raw Sewage pump station Page 15 of 17 Replaced the Following major Equipment: 1. Mixer, shaft, and impeller in dewatering 2. Two ferric chloride feed pumps including new controllers 3. Pump wear rings, seals, and plug valves for numerous stations, 4. Cast iron chain and sprockets at South Plant primary settling with composite chain and sprockets, 5. Two plant air compressors (1 each in North and South plant) 6. Two pumps at Raw Sewage pumping station 7. Boiler in treatment plant 5. CSO Regulators and Monitoring The Combined Sewer Overflow (CSO) Project Plan continued to move forward and is further addressed in the City Engineer's information. Projects required by the Final Combined Sewer Overflow Control Program of 1992 are being completed in compliance with the construction schedule as prescribed in the NPDES Permit. For 2006,the Wastewater Division maintained 25 CSO regulators. CSO Overflow Reports continue to be submitted to the Surface Water Quality Division of the MDEQ on a monthly basis. The local health departments and the Lansing State Journal are called during each event to provide notification of the discharge to the public. The reporting and testing requirements are specified in the NPDES discharge permit. 6. Supervisory Control and Data Acquisition (SCADA) SCADA is currently active and providing remote monitoring, control, and data management of the entire Wastewater Treatment Facility and Pumping Stations. 7. Industrial Pretreatment Program (IPP) The IPP monitored 38 non-domestic users in 2006, of which 13 are Significant Industrial Users, and 11 are Categorical Users. A total of approximately 200 industrial samples were collected and over 2,100 analyses were conducted to ensure the protection of the Wastewater Treatment Plant, public health, and the environment. An additional 600 analyses were performed on the pumping stations. The IPP group performed all required annual inspections of Categorical Industrial Users and Significant Industrial Users. Numerous discharge permits were issued or renewed, and several new industries were monitored. The IPP group,with assistance from several consultants, recently revised its local limits by conducting a maximum allowable headworks loading (MARL) study which was completed in This study was submitted to the MDEQ for review and approval. Once approved by the MDEQ, the MAHL valves will be placed into The City ordinances. Page 16 of 17 The Industrial Pretreatment group also successfully operated and maintained the Diamond Reo groundwater remediation treatment system. Site remediation of the former Diamond REO property was modified to include the deep well aquifer. The equipment used to process and clean the contaminated water has been upgraded and is operated with oversight of our IPP department. We are currently working with the Engineering Division and the MDEQ to pursue partial closure on this site. Paae 17 of 17 REGULAR MEETING "INFro 2 f � oz OF THE BOARD OF PUBLIC SERVICE �-'?" JANUARY 11, 2007 PRESENT: Paul Baerman, Ron Bloomberg, Dale Copedge, Shirley Rodgers and Alfreda Schmidt ABSENT: Matt Flechter STAFF: Bill Brunner, Chad Gamble, Scott House, Dean Johnson, Christopher Mumby, Victor Rose, and Brian Ross VISITORS: None 1) CALL TO ORDER: Vice-Chair bloomberg called the meeting to order at 11:50 a.m., at the Public Service Department Wastewater Treatment Plant. a. Absences: Mr. Bloomberg excused Mr. Flechter's absence. 2) APPROVAL OF MINUTES: September 14, 2006 — Mr. Baerman moved, Ms. Rodgers seconded, MOTIONED CARRIED to approve minutes for September 14, 2006 as presented. November 9, 2006 — Ms. Schmidt moved, Mr. Baerman seconded, MOTIONED CARRIED to approve minutes for November 9, 2006 as presented. 3) CITIZEN COMMENTS: None 4) ACTION ITEMS: None a. Meeting Schedule for 2007 Board members accepted the meeting schedule for 2007, as presented. b. Annual Report for 2006 Annual Report— Mr. Gamble distributed copies of the Public Service Department Annual Report for 2006. Mr. Gamble requested that the report be placed as an Action Item on the agenda for the meeting scheduled January 25, 2007. Mr. Bloomberg concurred and asked Board members to forward any comments regarding the report to Mr. Gamble, Public Service Board Page 2 January 11, 2007 prior to that meeting. 5) REPORT OF OFFICERS: November— December 2006 Divisional reports were included in Board packets. There was no additional information to report. 6) DIRECTOR'S REPORT: The following information was reported: :Road Program - Mr. Gamble provided a comprehensive Power Point presentation of the Asset Management Plan. Mr. Gamble explained the Asset Management Plan program is being coordinated through the Michigan Department of Transportation (MDOT) and Tri-County Regional Planning Commission. Ms. Rodgers asked that Public Service staff, when to reviewing the budget process, note the amount of general fund dollars allocated to roads. Mr. Johnson stated that no general fund monies have been allocated to the road program in three years. A discussion ensued regarding the road program, funding and potential state and federal grants. 1:00 P.M. Mr. Copedge left to attend to other obligations. Mr. Gamble left to attend to other obligations. 1:25 p.m. Ms Schmidt left to attend to other obligations. -Phase II Update — Mr. Brunner provided a Power Point update on the Phase II, National Pollution Discharge Elimination System (NPDES), program. -Due on Sale Program and Edgewood Sidewalk Gaps — Mr. Johnson explained a plan exists to keep sidewalks updated at the time a property is sold. The City will inspect sidewalks prior to the sale of the property. If the sidewalk is not improved, the sale of the property cannot take place. Mr. Johnson noted that no areas in the City will be exempt. Mr. Baerman asked about existing trees in the sidewalk lane and that this may complicate the assessment process. Mr. Bloomberg suggested that a system of appeal may need to be established. 7) COMMUNICATIONS: a. Letter from Paul Baerman dated November 9, 2006. The letter was received and placed on file. Page 3 Public Service Board January 11, 2007 g) OTHER BUSINESS: None. g) ADJOURNMENT: The meeting adjourned at 1:35 p.m. Respectfully Submitted, - -A0)�� Faith Rach Secretary to the Board PUBSVCBD\Minutes\01-11-07 6 t tib o j!�Li.sq, r t.,i c Observer r11 Oii 111E w;r'Va xm " h ri. Vtr013 ero, Mayor MoVe :zr >- .a To sign up for The Construction Observer,please click here, or visit our website In This Update: at http://lists.cityoflansingini.com/lists.jsp. CSO Project Construction Common Ground Festival Updates Downtown-Kalamazoo and Downtown Lansing will host the annual Common Ground Fesitival July 8 Seymour Streets through July 15 in Adado Riverfront Park. The event features a line-up of musical acts, food vendors, and an array of outdoor activities for kids. This 023 -Michigan Avenue and Side year, Common Ground tickets (Single Day and Common Cards) include free Streets parking at select City of Lansing parking.ramps and lots. In order to ease traffic 020-Shiawassee/Pennsy Ivan ia during the Festival, two lanes of westbound traffic and one lane of eastbound Streets traffic will be maintained on Michigan Avenue after 3:00 PM each day. For 0:13-Northwest-Turner/Carrier more information, please visit http://www.common ground fest.coin Streets CSO Project Construction Updates 018-Southeast-Oakland/ Pennsylvania Avenues Downtown - Kalamazoo and Seymour Streets CSO-013 West-Gier During the week of June 25, twelve dewatering wells were installed in Neighborhood Kalamazoo Street to reduce subsurface groundwater beneath the roadway. As described in our last issue, the groundwater levels have slowed the installation Other Lansing Area of the sanitary sewer mains in Kalamazoo Street. However, the dewatering Construction Updates operation has allowed jacking and boring installation to resume, including Michigan.Avenue"Streetscape" the installation of approximately 60 feet of sewer casing between Washington Avenue and Capitol Avenue. North Washington"Streetscape" Construction of the watermain in Kalamazoo Street from Capitol Avenue to Grand Avenue has been completed and the associated water services have been switched over to this new main. In addition, construction of all underground - utility work (sanitary sewer, water main, storm sewer, and steam lines) in Kalamazoo Street from Grand Avenue east to the bridge has been completed. In the coming weeks, the sanitary sewer siphon system will be constructed adjacent to the bridge in the river floodplain. The siphon system will carry sanitary sewage under the river to a location further"downstream" in the sewer collection system for transport to the city's wastewater treatment plant. July 8 through July 15, 2007 vmmiansingcso.com • Update • • �l In the coming weeks, the storm sewer in the Grand Avenue/Kalamazoo Street x ;ry f 1 i intersection will be constructed. Following completion or this work, the traffi on Grand Avenue through this intersection will be shifted from the east side of < < v the street to the west side of the street. The Lansing Board of Water&Light's construction of the new steam duct lines has been completed in Kalamazoo Street with the exception of the work in the Washington Avenue intersection. The construction on Seymour Street will begin on July 9 with closure of this Access to all downtown and Michigan Avenue businesses is street to through traffic from Shiawassee Street to Ottawa Street. Pavement will being maintained throughout initially be "milled up" (removed) on the street to allow access to underground construction,so please patronize utilities. Work to construct the new watermain will follow shortly thereafter. all businesses in this corridor! Access to all Washington Square and Kalamazoo Street businesses is being maintained throughout construction. Please patronize businesses in this area. 023 —Michigan Avenue and Side Streets Michigan Avenue East of the CSX Railroad Tracks - Work on this area was scheduled to begin in August, but a failure in the existing storm sewer pipe caused a delay. The old storm sewer was removed and replaced with a new storm sewer. By Saturday, July 7, the center lane will be paved. Eastboun' traffic will be shifted into this lane. This will allow two of westbound lane- and one eastbound lane on Michigan Avenue for the Common Grounds Festival. Since the eastbound railroad-crossing gate does not cover the entire center lane, a railroad flagger will be flagging eastbound traffic until the eastbound travel lanes are reopen (this should be at the end of July). Construction on Michigan Avenue east and west of the railroad tracks will recommence after Common Ground festivities are over. Access to local businesses will be maintained. For Young Bothers and Daley, use the back entrance off of Prospect Street when the front entrance is closed. Larch Street North of Michigan Avenue - Underground utility construction continues and should be complete by July 20. Road building will then commence. The east side of Larch Street should be paved by the end of July. Access to local businesses will be maintained. North Hosmer, South Hosmer, and Eureka Street west of Eighth Street were paved the week of June 25. There are some lead services that need replacing in the 200 block of South Hosmer. These should be replaced the week of July 9. The sanitary sewer has been installed in Bingham Street south of Michigan. Work on the water main and the storm sewer is underway. By contract,Bingham Street will be open by Labor Day. www.lansingcso.com July • Update • Hill Street and Prospect Street - Underground construction is complete. The two streets have been graveled. Curb and gutter have been installed on Hill Street. Paving should occur the week of July 23. Access to local businesses will be maintained. Dunzpster Alley-The new dumpster pad is scheduled to be installed the week of July 9. Asphalt paving of the alley should occur in mid to late July. jer , fi Final Paving - Most of the streets in the CSO 023 project have not been final paved. It is the City's practice to wait at least 30 days (where practical) before performing final paving. For the local residential streets, final paving should occur in August or September. Final paving on Michigan Avenue is being driven by the streetscape work. The City would like to have the streetscape - work finished before final paving occurs. Look for final paving to occur on Dumpster A/ley Michigan Avenue in October or November. Final paving on Larch Street and on Pennsylvania Avenue should occur in September or October. When final paving dates are determined, a construction update will be sent out. Two-way traffic will be maintained during final paving as well as access to local businesses. 020—Shiawassee/Pennsylvania Street Area Pennsylvania Avenue between Shiawassee Street and Michigan Avenue - Underground work is complete on the west half of the street and road building has commenced. Paving of the west side is scheduled for late in the week of July 16. Traffic will then shift to the west side and construction will commence on the east side. By contract, the contractor has to complete work on Pennsylvania Avenue by Labor Day. Two-way traffic and access to local businesses are to be maintained at all times. Shiawassee Street between Larch Street and Pennsylvania Avenue - Underground construction is complete on the south side and road building activities have commenced. Paving of the south lanes should occur in late July. Westbound traffic is currently being maintained with eastbound traffic being detoured to Saginaw. When the south lanes are paved, two-way traffic on Shiawassee Street will be reestablished. Access to local businesses will be maintained. Haag Court - The water main was installed and is currently being tested. The utility poles are being relocated. When the poles are relocated, the sewer construction will commence. Due to the narrowness of the space, access to residents will be restricted during the day. Haag Court will be reopened as much as possible each night. mvwlansingcso.com • Update No. • Dorrance Place -The temporary water main has been installed. Sanitary sewe•- construction should start the week of July 9. Storm sewer construction wi,_ follow. The intersection of Dorrance/Genessee was identified during the design process as having street flooding issues (the intersection is located in a natural od bowl). The number of catch basins in the intersection will be increased and storm sewer will be upsized to a 24-inch pipe. This will decrease the number and the severity of street flooding incidents at this intersection. CSX Railroad Ilnpr°ovements at Shiawa ssee Street Crossing- This construction will occur when Shiawassee Street has been paved on the north side. An exact time has not been scheduled, but look for it this fall. Improveme7tsscheduled 013 Northwest —Turner / Carrier Streets Area for this fall Work to construct the sanitary sewer, which is at a significant depth, in Turner Street in currently underway. This construction has moved north to the Howe Street intersection.During work on the Howe Street intersection, daytime traffic access to IIowe Street will be maintained through the Hi Ball property at the west-end of Howe Street. Evening and nighttime access to Howe Street will be through the northwest section of the Howe Street/Turner Street intersection, via a gravel access road maintained by the contractor. Work in this intersection is expected to be complete on Monday, July 9. Following this, sanitary sew( work will continue north on Turner Street. 01.8 Southeast— Oakland /Pennsylvania Avenues Area New sanitary sewer main is still being installed on Oakland Avenue(this work is largely complete in the segment west of Pennsylvania Avenue). In addition, the service laterals for both the water and sanitary sewer in this project's segment of Oakland Avenue that is west of Pennsylvania Avenue have been constructed. In the coming weeks, sanitary service laterals on Ballard Street will be constructed, storm sewer in Ballard Street and Oakland Avenue will be constructed, and concrete work (i.e., curb and gutter) and road building on Case Street will begin. In addition, work will begin in the segment of Oakland Avenue, east of Pennsylvania Avenue by pulverizing (removing) the pavement in Oakland Avenue, east of Pennsylvania Avenue. Construction on some streets associated with this project, including Cleveland Street, Farrand Street, Johnson Street, and May Street, may be moved up from the 2008 construction season to the 2007 season, if construction continues to progress as well as it has to date. CSO-013 West Project - Gier Neighborhood Regarding Jackson Street, concrete work (curb and gutter, etc.), parkway restoration, and installation of the aggregate road base have all been largely completed. On Harris Street,the construction of water services to the new water main is complete.Regarding Creston Avenue, construction of the sanitary sewer from Jackson Street to Harris Street is complete. In addition, new water main valves have been installed in the Creston Avenue/Randolph Street intersection. In the coming weeks, work will continue to construct sanitary sewer south on Creston Avenue and on Randolph Street, west of Creston Ave. Following this work, sanitary sewer construction will begin on Harris Street. Other Lansing Area Construction Updates The Michigan Avenue "Streetscape" Project Underground work in the 100 block of East Michigan and the 100 block of West Michigan is complete. Road building activities have commenced. Paving will occur the end of the week of July 9, or during the week of July 16. When pavement is reestablished, construction will then begin at the intersection of Michigan/Washington. This will close the intersection to traffic. Construction of the intersection should be completed by Labor Day. Streetscape construction has slowed in front of the Lansing Center as design issues are being worked out. Construction on the streetscape should start up again the week of July 16. Pedestrian traffic is being maintained on the south side of Michigan Avenue in this phase of the streetscape construction. Museum Drive -Most of the work on the Michigan Avenue bridge over Museum Drive is complete. Museum Drive under Michigan Avenue is reopened. Future short-term closures may be required on Museum Drive to complete the work on the bridge, but are not anticipated. Rain Garden construction on the north side of Michigan Avenue between Pennsylvania Avenue and Larch Street is going full speed. All but one of the { rain gardens have been excavated with most of walls constructed. Fence posts have been installed in the 600 and 700 block. Rain garden soil has been placed in the 600 block. The installation of the grates and the fence in the 600 block should occur in the next three weeks. The City is working to reopen this block as soon as possible. It is expected that most of the rain garden work on the north side will be complete by the end of July with the rain garden plantings to be Rain garden construction installed in the first half of August. Construction on the south side should start in late July/early August. www.lansingcso.com • Update • • North Washington Streetscape Construction began the week of June 18th. Demolition of the old pedestrian p V�1' mall environs is nearly complete in the 200 block and is continuing in the 300 block. Water main replacement and storm sewer installation in the 200 block will start the week of Jul V� k Y 2. w: The Lansing Board or Water & Light was unable to begin replacing the steam line this week due to a delay in the delivery of materials. The steam replacement - work is rescheduled to start on Ottawa Street the week of July 23, pending delivery of materials. This is YOUR newsletter! Any comments or suggestions No lane closures on Ottawa Street, Ionia Street, or Shiawassee Street are are welcomed and encouraged! expected to take place until after the Common Ground Festival. However, there Ifyou have any.comments or may be times when construction practices mandate the closure of lanes. We suggestions,,please send them will try to minimize these occurrences and to schedule them during non-peals to Alec'Maluetis,Assistant City traffic hours. Engineer/CSO Project Manager at.amalveti rr ci.lansing.mi;us. Please feel.free.to forward the newsletter to others who may be interested. This is a significant'legacy in infrastructure Improvementsand water