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HomeMy WebLinkAboutPublic Service Board minutes 1994 FINAL PUBLIC SERVICE DEPARTMENT 732 City Hall 124 W.Michigan Ave. I * _ i_` * Lansing,MI 48933-1691 E�'�" V` D (517)483-4455 DEC { n �V. FAX(517)483-7630 -.1 J I" h Nis LANSR1413 CITY CLERK ME E T T NG CANC E LLAT T ON THE RE GULAR ME E T T NG OF THE BOARD OF PUBLTC SERVTCE , SCaiEDULED FOR TLTESDAY , DECEMBER 1 3 , 1 9 9 4 , T S C Ala,NCELT.ED DUE TO Al LACK OF QUORUM _ THE NEXT REGULAR ME ET T NG = S SET FOR S In,NLJARY 1 1 1 9 9 4 "Equal Opportunity Employer" Lq�s PUBLIC SEWCE DEPARTMENT 732 City Half 124 W.Michigan Ave. (-i r C ii� '— * ? * Lansing,MI 48933-1691 FAX(517)483-7630 r I' i C1 I IGP� LAPeSIP,G CITY CLERK THE RE GULAR DEC EMBE R ME E T=NG O F THE BOARD OF PUBL 2 C HAS BEE N RESCHEDULE D F ROM �nTE DNE S DAY � D E C EMBE R 1 4 AT 7 = 0 0 P _ M _ TO TUESDAY , DECEMBER JL 3 AT 5 = 3 0 P _ M _ LOCAT I ON 9 TH FLOG R C ONF E RE NC E ROOM C =TY HALL A G E N D A ( 1) Roll Call A) Absences (2) Approval of Public Service Board Minutes : Meeting of Nov. 09 , 1994 (3) Citizen Comments - Please limit comments to 5 minutes (4) ACTION ITEM(S) : A) None. (5) Special Committees/Special Reports A) Mayor's Citizens Advisory Committee on Recycling B) STATUS - Storm Water Utility Study Committee ( 6) Report of Officers : Engineering Division Fred Rieger Wastewater Division Cinda Eltzroth Solid Waste Section Bob Trezise Transportation Division Tracey Hampton Operations & Maintenance Div. June Knostman (7) Director's Report (8) City Engineer's Report (9) Unfinished Business A) UPDATE - Street Light Improvements (9 ) Communications (10) New Business A) Public Service Board Evaluation - Form working committee ( 11) Other Business ( 12) Adjourn FOR S P E C =AL AC COMMODAT I ONS P LEAS E G VE .24 HOUR NOT I C E P R=O R TO THE MEET=NG BY CALL=NG M S _ POLLARD AT 4 8 3 — 4 4 5 3 O R 4 8 3 - 4 4 7 9 TDD _ "Equal Opportunity Employer" F.: T BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 9, 1994 1 AINISIN2 I�� ��-��'` PRESENT: Cinda Eltzroth, Tracey Hampton, Rick Kibbey, June Knostman, Gilda Richardson, ABSENT: 1 Vacancy, Fred Rieger, Bob Trezise STAFF: Lenora Jadun, Director Bob Clegg, City Engineer The meeting was called to order by Chair Eltzroth at 7:10 p.m. in the 9th Floor Conference Room. APPROVAL OF MINUTES OF OCT 1. 2 1994 MOTION #1: RICHARDSON MOVED, KIBBEY SECONDED, TO APPROVE MINUTES OF OCTOBER 12, 1994 AS PRESENTED. ALL AYES. PASSED 5-0. SPECIAL COMMITTEES / SPECIAL REPORTS RECYCLING COMMITTEE - Lenora Jadun reported that at the last meeting, the committee discharged the Recycling Ordinance out of the committee and appointed Bob Trezise and Cinda Eltzroth to continue working with the administration. Jadun said a number of meetings have taken place, including meetings with waste haulers, the Fire Marshall and and Building Inspector, and the Chamber of Commerce. Next week, Jadun said she will meet with Jack Roberts, Assistant City Attorney, to have him prepare Draft #4. The Public Services Committee will be the council committee that will be reviewing the proposed ordinance. Jadun said she is still working to . keep the January 15 date. STORMWATER UTILITY STUDY COMMITTEE - Kibbey said he has been asked by Paul Novak to serve on the Stormwater Utility Committee. He served on the Ad Hoc Sewer Rate Committee earlier this year, and that experience reviewing technical information may be useful on the new committee. Jadun said a letter was written to the Mayor recommending the appointing of a Stormwater Utility Study Committee. The letter was referred by Council to the Public Services Committee. Paul Novak was elected Chair of the ad hoc committee. Novak has been making contacts for membership of the committee. He should be reporting back with his progress in a couple of weeks. Jadun said she and Clegg have met with the City's data processing staff to see how they could assist. They have been very cooperative, and produced a helpful feasibility study. Knostman expressed concern that the general public has little knowledge of such BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 09, 1994 I Page 2 I things as the reason for a stormwater utility and suggested that an effort be made to put out more information. Jadun said she has met with the public relations firm f that will handle that end of it. ' REPORT OF OFFICERS None. Tracey Hampton was appointed to report for the Transportation Division. DIRECTOR'S REPORT PARKING DEBT RESTRUCTURING.- Jadun reported that the parking debt in the amount of $30 million that was bonded in 1990 is being restructured through the use of TIFA funds. New TIFA legislation was passed in September, which left a window for parking to be one of the pipeline projects. The goal is to free up monies to continue economic development in the downtown area. Jadun said she feels the solution is the best available at this time. Parking revenues are expected to be able to cover the parking portion. There are some outstanding bonds through 2006 and 2015 which cannot be refinanced, and $4 million per year have to be paid. BASEBALL - Jadun reported that this item is on a tight schedule. Grass has to be planted by March of next year. The feasibility report is expected to be completed the first of December. The RFPQ's for architectural design have been released as of yesterday. Lenora said Assistant City Engineer Jon Dowling has done a lot of work on the baseball project. STREET LIGHTING - EAST MICHIGAN AVE AND WASHINGTON MALL - Jadun reported that an intern, Steve Toeppner, has been assisting her and working with Mark Taylor and Brian Cooper of the Board of Water & Light. They are working to find a compromise alternative for economic development projects. Jadun said they should have a report of their findings by January 1. Kibbey inquired if the department is aware of the Sparrow parking ramp construction schedule. Rick suggested Sparrow be contacted to participate with the new street lighting in their area. He said they have a lot of construction planned on both sides of Michigan Avenue in the next 18 months. Jadun said we could give them a call and start working with them on the lights. CITY ENGINEER •S REPORT Bob Clegg distributed his Engineer report which summarizes the status of Engineering construction projects. He expressed two areas he is concerned about closure this season: Foster from Kalamazoo to Prospect; this is part of the CSO work. It is scheduled to be paved the last week before Thanksgiving. Clegg says we are waiting for the Board of Water & Light to finish their water main installation, including cleaning and dechlorinating BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 09, 1994 Page 3 the water mains before the public uses them; our contractor cannot replace pavement until the Board's work is completed. Clegg pointed out that this is not the Board's fault, because they had to wait for construction activities to be completed. Crego Park - Clegg reported FMC Corporation has removed 45,000 tons of contaminated materials and soils from Crego Park. Clegg said great care was taken to minimize impact to mature trees, and damage was minimized. A report of the clean-up will be submitted to the DNR, which Clegg said he would look at closely. The Parks Board will study the report and make a recommendation whether to look for further contamination. Clegg noted that the corporation, FMC, has worked very cooperatively and acted responsibly in this matter. Kibbey suggested that removing the contaminants from the park and that the lake appears to be in good condition is very good news in which the East Side residents will be very interested. Clegg said Kalamazoo Street should be paved and opened by Friday, if the weather cooperates. UNFINISHED BUSINESS 1994 TRANSPORTATION INFRASTRUCTURE STATUS REPORT - Lenora Jadun reported that she has been asked to talk about the Pavement Management System on Monday for the Capital Improvement Projects (CIP) review committee. This is a new procedure for the budget process. She will be discussing how street work is prioritized, the unmet needs, etc. Jadun said since Engineering Division is very organized with the categorization and prioritization of street needs, the committee wishes to use it as a model for other departments. Chair Eltzroth said she was asked to appoint a board member to the CIP review committee, and she appointed Rick Kibbey because of his background on the issues. NEW BUSINESS None. OTHER BUSINESS The Chair inquired about the Public Service Board Christmas Dinner. It was agreed to have an early meeting December 14 at 5:30 p.m. followed by dinner at 7:00 p.m. June Knostman agreed to put plans together for the dinner. The meeting was adjourned at 8:15 p.m. Respectfully submitted, Minutes Approved as Submitted Board Meeting of: M cL,4_k I (q ci S Marga et H. Pollard Signed: Margaret H. Pollard Ij JOINT MEETING f. _ •, BOARD OF PUBLIC SERVICE AND MAYCSF�� :a'-TIZENS ' ADVISORY COMMITTEE ON RECYCLING L/Ii.�1ti1y1;^ C� ,��`�lINUTES OF OCTOBER 12, 1994 �u PRESENT: Public Service Board: Cinda Eltzroth, Tracey Hampton, Fred Rieger, Rick Kibbey, June Knostman, Giida Richardson, Bob Trezise, Jr. Recycling Committee: Jack Gunther., Jeff Lorencen, Lori McSweeney, Ellen Moore, Valla Nemeth, Alice Schinkel, Len Stuttman, Mike Tillman GUESTS : Jeff Padden, Public Policy Assoc. Phil Mikus, Granger STAFF: Lenora Jadun, Public Service Director Bob Clegg, City Engineer Jim Campfield, 0&M Supt. Robert Moye, O&M Solid Waste Supervisor -------------------------------------- The meeting was called to order by Chair Eltzroth at 7 : 10 p.m. in the loth Floor Conference Room. APPROVAL O F PUBL I C S E RV I C E BOARD M=NUT E S OF S E P T _ 1 4 , 1 9 9 4 MOTION #1 : TREZISE MOVED, HAMP_TON SECONDED, TO APPROVE MINUTES OF SEPTEMBER 14 AS PRESENTED. ALL AYES . PASSED. ACT=ON =TEMS = n NONRESIDENTIAL RECYCLING ORDINANCE - REVIEW OF REVISIONS Bob Trezise led a discussion of the ordinance, (draft #2 ) by Jack Roberts, Assistant City Attorney, reflecting the changes the Recycling Committee had recommended. The group worked through the document, making a number of changes that were collectively agreed upon. MOTION #2 : AFTER COMPLETING THEIR REVIEW OF THE ORDINANCE, KIBBEY MOVED, KNOSTMAN SECONDED, THAT THE CHANGES AS SUGGESTED BE MADE TO DRAFT #2 ORDINANCE, AND THAT CINDA ELTZROTH AND BOB TREZISE CONTINUE TO WORK WITH ROBERT MOYE TO REVIEW FURTHER CHANGES BEFORE FORWARDING TO CITY COUNCIL. ALL AYES . MOTION PASSED. S P E C I A L C O M M = T T E E S / S P E C =AL RE P ORT S STORMWATER UTILITY STUDY COMMITTEE - Lenora Jadun gave an overview of the purpose of the committee. Jadun said that as the sanitary � . and storm sewers are separated, the funding for the program has been paid fifty percent by the sewer rates, and the other fifty BOARD OF PUBLIC SERVICE MINUTES OF OCTOBER 12, 1994 Page 2 percent has been paid by the General Fund. As the CSO Separation Program separates more of the sewers, each year the burden becomes greater on the General Fund, and another method of funding the storm water is needed. Jadun said she had forwarded to the Mayor a Stormwater Enterprise Fund Program report drafted by McNamee, Porter & Seeley. The Mayor forwarded it to City Council, who will send it to the Public Services Committee. Jadun said she believes the committee will recommend that an ad hoc committee be formed. A draft ordinance is expected to be written by early next year, to be in place by June, 1995 . 1994 TRANSPORTATION INFRASTRUCTURE STATUS REPORT/CITY ENGINEER'S REPORT - The report was distributed and Clegg led a discussion. He related that currently the department has determined that there are 56 .2 miles of street in need of repair. The estimated cost is $19 million. Twenty-one miles of street fall below acceptable standards each year. The cost of maintenance is now $4 . 26 million per year. Clegg said he is currently doing the biannual bridge inspections . Based on the 1992 inspections, $3 . 6 million are needed to repair and or replace bridges, assuming that federal critical bridge funds are received for one replacement. Those figures do not include Shiawassee St. Bridge. $3 million of federal funds have been approved to replace the Shiawassee Street. Bridge with an historical structure. The grant will pay 95% of construction costs . The City will pay approximately $500, 000 in engineering costs . Clegg says he anticipates construction will begin in April of 95 . Clegg reported that $100,000 per year has been funded in the past for sidewalk repair. Together with special assessments, this results in approximately $130,000 sidewalk projects each year. Clegg said funding should be increased to $500, 000 per year, and that would allow him to complete a cycle throughout the city before the sidewalks deteriorate and need replacement. Kibbey suggested preparing an economic impact statement to go along with the report, reflecting the contribution of this work to economic development in the city, and particularly the direct number of jobs that would be generated to do the work. Rick suggested that the Economic Development people get involved, and he would be willing to work with Rieger outlining an appendix for them. Eltzroth said that discussion could continue next meeting. Jadun said she will request a meeting with the Mayor for board representatives Rieger and Eltzroth, along with Clegg and herself BOARD OF PUBLIC SERVICE MINUTES OF OCTOBER 12 , 1994 Page 3 to discuss the street/sidewalk funding issue. Bob Clegg said two staff members, Jon Dowling and Jane Dykema, deserve thanks for working Saturday and Sunday to finalize the report. Jane has recently been promoted from the Engineering Technician 29 position to the Engineer 33 position. REPORT OF O F F I C E R S ENGINEERING DIVISION - Rieger said he had a complaint of gutters in need of cleaning in his neighborhood, and after a call to Lenora, they were taken care of. IJ= RECTOR ' S REPORT RECYCLING COORDINATOR VACANT POSITION - Lenora Jadun said interviews will begin shortly for the Recycling Coordinator position. She asked if anyone would be able to sit on a panel of interviewers for fourteen candidates . There were no volunteers, mostly due to the amount of time involved and conflicts with work schedules . UAW NEGOTIATIONS - The UAW negotiations have concluded. Jadun said most of September was tied up in that work. PARKING SYSTEM - Jadun said work is ongoing to restructure the parking debt, and it is moving quite quickly. Berridge and Jadun are working to resolve an issue with regard to the TIFA board wanting to have administrative oversight of the parking system. Jadun said negotiations will occur over the next two weeks . STREET LIGHTING E. MICHIGAN AND DOWNTOWN - Jadun said due to union negotiations she had been unable to move ahead with this issue, but she would work on it in the next month. COMMLJN 31 CAT 2 ONE; Margaret Pollard said she had been contacted by Jeff Abood, and he stated his intention of resigning from the Public Service Board and- the Recycling Committee, due to he current case load. Jeff expressed his wish to work with the board again if his work schedule improves in the future. He indicated he would send a letter to the Mayor. The meeting was adjourned at 9 : 15 p.m. Re pectfully s bmi ed, Minutes Approved as Submitted ��-y�� 7� Board Meeting of: Lo_ J& -q�y Margaret H. Pollard Signed: MargaretH. Pollard Secretary to the Board BOARD OF PUBLIC SERVICE �• ^ MINUTES OF '� SEPTEMBER 14, 1994 LANSING Cl* " CLER11 PRESENT: Cinda Eltzroth, June Knostman, Gilda Richardson, Fred Rieger, Bob Trezise ABSENT: Jeff Abood, Rick Kibbey, Tracey Hampton STAFF: Lenora Jadun, Director Jon Dowling, Assistant City Engineer GUEST: Jim Garland, Executive Director, Recyclers of Ingham, Eaton, and Clinton Counties, The meeting was called to order by Vice Chair Knostman at 7 : 10 p.m. in the Public Service Conference Room. APPROVAL O F M I NUTE S O F AUGUS T 23 , 1994 MOTION #1 : TREZISE MOVED, RICHARDSON SUPPORTED, THAT THE MINUTES BE APPROVED WITH CORRECTION REQUESTED BY RIEGER AND ELTZROTH, PAGE 2, PARA. 2 , Sentence 1, TO READ: "Eltzroth and Rieger agreed to work on a draft letter and strategies encouraging public support for street funding. " ALL AYES . PASSED. RE P ORT OF S P E C I AL COMM=TTE E S MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING - Bob Trezise reported that the proposed ordinance revision changing the effective date for nonresidential recycling to January 15, 1995, passed at Monday night ' s City Council meeting. Trezise noted that the committee has forwarded the other language changes to the ordinance to the City Attorney' s office, and it will take two or three weeks for the assigned attorney to draft appropriate language to reflect the changes recommended by the committee. Trezise, Robert Moye, and Lenora Jadun met with the City Attorney and reviewed the language the committee recommended. Trezise praised the efforts of Robert Moye and Lenora Jadun in giving this issue a lot of attention and making it a high priority. The next step will be to bring the City Attorney' s language back to the Recycling Committee and the Public Service Board for a final review before sending on to the Mayor and City Council . BOARD OF PUBLIC SERVICE MINUTES OF SEPTEMBER 14, 1994 Page 2 C =T 2 Z E N COMMENT S (Letter from Jim Garland distributed. ) Jim Garland said his letter summarizes his review of the current and proposed language of the Recycling Ordinance. Garland said he is satisfied that the concerns he raised are being met and/or reviewed. Garland says that for businesses to recycle four items plus phone books, as the committee is recommending, is a very progressive requirement, as their wastestream is much more homogenous than homeowners . He suggested allowing businesses to reduce to a lesser number if they can prove that are recycling the items in their wastestream. REPORT O F OFFICERS ENGINEERING DIVISION - Fred Rieger distributed a first draft copy of a letter he had prepared regarding the street needs within the City of Lansing. There was discussion of the appropriate channels for presenting the letter. MOTION #2 : After discussion, TREZISE MOVED, RICHARDSON SECONDED, A MOTION THAT RIEGER, ELTZROTH, ON BEHALF OF THE PUBLIC SERVICE BOARD, TOGETHER WITH LENORA JADUN, REQUEST A MEETING WITH THE MAYOR, IN THE NEXT FEW WEEKS, TO PRESENT AND DISCUSS THE BOARD' S CONCERNS AS SUMMARIZED IN HIS LETTER. O&M DIVISION - June Knostman said she had talked to Jim Campfield, who is working on Budget Monitoring. Jim expressed concerns of being behind in winter equipment maintenance due to staff shortages . Normally, the snow plow blades would be reconditioned and ready for service; however, at this time, 47 blades are awaiting maintenance or repairs . Jadun said she is requesting that the O&M Division be allowed to subcontract some of the work out because of the critical situation. NEW BUS =NE S S ELECTION OF OFFICERS - MOTION #3 : RIEGER NOMINATED CINDA ELTZROTH AS CHAIR. RICHARDSON MOVED THE NOMINATIONS BE CLOSED AND ELTZROTH ELECTED UNANIMOUSLY. ALL AYES. PASSED. MOTION #4 : KNOSTMAN NOMINATED BOB TREZISE AS VICE CHAIR. RIEGER MOVED THE NOMINATIONS BE CLOSED AND TREZISE ELECTED UNANIMOUSLY. ALL AYES . PASSED. BOARD OF PUBLIC SERVICE MINUTES OF SEPTEMBER 14, 1994 Page 3 O TH E R BU S = N E S S MEETING PROTOCOL AND PROCEDURES - Eltzroth requested that the board consider several items to improve the meetings : 1) Revise the order of the agenda so that action items would be moved to the top of the agenda. This way, members would be more alert than later in the evening. 2) Set a time limit of two hours for meetings . 3) Provide a list of board members, showing their ward and terms . 4 ) Think about inviting Council or Administration members on a rotating basis . 5) Enforce absences . D I RE C TOR ' S REPORT STREET LIGHT IMPROVEMENTS- Lenora Jadun reported that the Mayor has asked a representative from Planning and the Board of Water & Light to meet with her to study the issue. Jadun suggested that a City- wide policy should be adopted. If a community wants lights that are more expensive than those outlined in the policy, the community would need to find a way to fund the additional cost. ENERGY BOARD - Jadun reported that the board would like to initiate more energy efficient lights and reflectors in City Hall, and also a more energy efficient heating and cooling system. The program can be financed by a consultant and be repaid by energy savings . The City has been participating in an audit by the National Energy Management Institution. Jadun said a pilot program will begin soon in City Hall, changing some of the lighting, reflectors, and paint. GREEN MANUFACTURING INIATIVE COMMITTEE - Jadun said a $50, 000 grant has been awarded to Ingham, Eaton, and Clinton Counties, along with the City of Lansing, to try to attract businesses that would be end market users of recycling products in the area. PARKING AND DOWNTOWN DEVELOPMENT - Jadun said she plans to bring the interim parking report to the board for their review. (Trezise left at 6 : 55 p.m. ) MID-MICHIGAN WATER AUTHORITY - Jadun said she has been asked by the administration and City Council to review the water authority. BOARD OF PUBLIC SERVICE MINUTES OF SEPTEMBER 14, 1994 Page 4 She worked with two MSU Ph.D. students from Resource Development, in looking at what was being proposed with the water authority and the Board of Water & Light, and should Lansing participate. The consensus was that possibly the BW&L should be sold to the authority and let it be run through an authority structure. STORM WATER UTILITY - McNamee, Porter & Seeley, Inc. , Engineering Consultants, have finished their preliminary report on the Storm Water Utility. Jadun said she will be meeting with the Mayor on Monday to find out what he wants to do with the draft report. C ITY ENG=NEER ' S REPC3RT Jon Dowling, Assistant City Engineer, reported for the City Engineer. Dowling said the Major Streets Contract will not be done this year because the division is short two engineers . The plans are 80 - 90% complete, and the construction season is getting short . Dowling displayed maps of the contracts, and reviewed the status of each contract . Local Street construction is ongoing. There are ten streets in the project. The meeting was adjourned at 9 : 00 p.m. Respectfully submitted, Margret H. Pollard Secretary to the Board Minutes Approved as Submitted Board Meeting of; l i ri 4 Signed: Margaret H. Pollard- 09-16-94 34 BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 23, 1994 Board members were given a tour of the Wastewater Treatment facility at 5 : 30 p.m. followed by a business meeting. PRESENT: Cinda Eltzroth, Tracey Hampton, Rick Kibbey, Gilda Richardson, Fred Rieger, Bob Trezise ABSENT: Jeff Abood, June Knostman STAFF: Lenora Jadun, Director Bob Clegg, City Engineer Jim Spangler, WWTP Supt. ----------------------------------------------------------------- ----------------------------------------------------------------- The meeting was called to order by Chair Kibbey at 6 : 47 p.m. in the Administration Building Meeting Room. APPROVAL OF MINUTES OF .TLJr4E 9 1 9 94 MOTION #1 : MINUTES APPROVED AS PRESENTED. ALL AYES. PASSED. REPORT O F S P E C =AL MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING - Bob Trezise reported that the committee has made its recommendation for proposed revised language for the nonresidential section of the recycling ordinance. Trezise noted that the committee has attempted to assist businesses by allowing some flexibility in certain areas . The language will give the Recycling Coordinator permission to consider special circumstances and approve minor departures from the norm, such as in the number of items that must be recycled; i .e. , if a business only has three items to recycle, that may be accepted, rather than four items that will be required of the majority. REPORT O F OFFICER S ENGINEERING DIVISION - Fred Rieger said he had visited with Mr. Clegg, and was impressed with the job that has been done of identifying and prioritizing the needs of the street system. However, the funds that have been appropriated for streets each year has been insufficient to meet the needs identified. Rieger said there are 51 . 4 miles of streets that require major repairs presently ( $13 .5 million) . The City needs to spend $3 .5 million BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 23, 1994 Page 2 annually just on street maintenance, and because this has not been done, approximately $5 .5 million would be needed for several years to catch up. He recommended that the study of streets be updated. Clegg said the list is updated every year, but that once every five years a full survey of streets is done by a third party (consultant) physically driving each street; this is followed by a yearly update. This list is given to the Operations & Maintenance Division, and repairs are made. In addition, any concerns reported by citizens are looked at. The last year a full survey was done was 1988 . Clegg said he hopes to have another one this year. Staff shortages have impacted the division' s ability to move this along earlier. Eltzroth and Rieger agreed to work on a draft letter and strategies encouraging public support for street funding. WASTEWATER DIVISION - Jimmy Spangler discussed items that his division will be dealing with in the next few years . He noted that changes to the air quality regulations may require the WWTP to monitor and treat volatile organic compounds . He will be attending a meeting in October to get more detailed information. He expects new federal or state requirements to be issued by 1995 . Another issue that may require more treatment of streams and rivers is the Great Lakes Initiatives that deal with toxins that affect wild life, aquatic health, and human life. Spangler said he has just received notice from the EPA that the City was selected to receive second place in EPA' s national award for our combined sewer overflow control program. The award presentation will be made by EPA at the national conference of the Water Environment Federation in Chicago in October. D= RE CT OR ' S REPORT Ms . Jadun distributed a copy of the Director' s Report to members, and briefly reviewed the items . RECYCLING COORDINATOR - Ms . Jadun reported that Personnel has referred 12 applicants for the Recycling Coordinator position. She said she feels there are highly qualified applicants in the roster. RECYCLING INFORMATION SPECIALIST - This position was filled by Kathleen Fields, a long time O&M payroll clerk. She will continue payroll duties until another payroll clerk can be trained. ENERGY ADVISORY BOARD - The group has been studying City Hall as a pilot project to cut energy costs . An energy audit was done that BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 23, 1994 Page 3 pointed out such things as a change in lighting, changes to some of the chillers, painting ceilings, etc. Some of the items such as lighting and some painting will be done immediately. GREEN MANUFACTURING INITIATIVE COMMITTEE - The function of the committee is to identify industry that might be willing to locate in the Lansing area to develop an end product from recyclables such as cardboard, plastics, etc. Through the efforts of the committee, the City with Ingham, Eaton and Clinton Counties obtained a State of Michigan grant in the amount of $50, 000 for a study to identify the waste from all sectors such as residential, commercial, and industrial . This will help industry decide what might could be developed here from the recycled products . PARKING AND DOWNTOWN DEVELOPMENT AD HOC COMMITTEE - This committee has been working diligently studying this issue for about six months . The committee has prepared and completed an interim report to submit to the Mayor. The largest issue is that the parking system' s debt service needs to be restructured. She said that through a new piece of legislation TIFA funds could be used to repay the $30 million owed for 1990 bonds . This would be a short term solution to the parking system. Lenora said she has prepared a survey form to be sent to other Michigan cities to help identify innovative parking system programs that other communities may have been using successfully. WATER STUDY - Jadun said Public Service has been requested to look at the water study. The City Attorney will be reviewing conditions of the Articles of Incorporation, and the Public Service Director, together with the Finance and Budget offices will be developing a recommendation of the structure of the rates for participation and benefits to Lansing for joining the Mid-Michigan Water Authority. SEWER RATE LETTERS - Letters are being prepared to mail to all users of the sewer system. The letters will explain the new rate increase which took effect July 1. C =TY E NG I NE E R ' S REPORT ENGINEERING TECHNICIAN-28 VACANT POSITION - Bob Clegg reported that the testing and interviewing process has been complete and a he expects to make a recommendation by the end of the week. ENGINEER-34 VACANT POSITION - Clegg noted that 27 individuals were referred by Personnel for this vacancy. Of those, many declined to continue the process of completing a test and oral interview. Only BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 23, 1994 Page 4 one applicant successfully completed the entire process, but accepted another position and was no longer interested in this position. Clegg said he will have to ask Personnel for more applicants . ENGINEER-33 VACANT POSITION - Clegg said the process has been approved by Personnel, and he is awaiting referrals . CONSTRUCTION PROJECTS - Clegg displayed wall maps showing locations of projects . The Local Streets Resurfacing Project began yesterday, August 22 . 1994 Sidewalk Project will be beginning soon. It is being held up for the Finance Department to create a new account. The Major Street repair work has not yet begun. UNF =N= SHE D BUS =NE S S STREET LIGHT IMPROVEMENTS - S . WASHINGTON AND MICHIGAN AVE. After much discussion of this issue, the Board made the following statement to be sent to the Mayor: While the Board recognizes the enormous appeal of the historic double globe lights, we are concerned about the installation and maintenance costs, and, therefore, suggest that the appropriate course of action would be to explore alternative installations that are historic but less costly; further, we believe there should be exploration of alternative funding sources to offset at least the installation costs . Additionally, we recommend that energy efficiency goals should be a major consideration in any lighting that is selected. The Board of Public Service feels there are a number of unanswered questions, and recommends that a work group be established quickly to answer such questions as, given that we cannot replace police officers, should we spend large sums on a particular type of lamp. NE W BUS I NE S S ELECTION OF OFFICERS - TABLE until next meeting. MOTION #2 : LETTER OF APPRECIATION FROM BOARD TO BOB CLEGG - Bob Trezise read a letter he had composed expressing the Board' s appreciation for the work Mr. Clegg has done. ELTZROTH MOVED, RIEGERj�TO '�� BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 23., 1994 Page 5 SUPPORT THE LETTER AS WRITTEN. ALL AYES. MOTION APPROVED. Respectfully submitted, Mara ret H. Pollard Secretary to the Board Cam;rCcj Minutes Approved as SubmAtted Board Meeting of: `I -114-9 y Signed: Margaret H. Pollard vk ky To: Board of Public Service From: Lenora K. Jadun, P.E. Public Service Director RE: Director's Report Date: August 23, 1994 REPORT OF SPECIAL COMMITTEES Mayor's Citizen's Advisory Committee on Recycling- The City Council took action at their August 15 meeting to delay the implementation date for Nonresidential units, (businesses) to recycle on site. The new implementation date is January 15, 1995 . The Recycling Committee is revising the language of the language of the new draft and will be reviewing it with the committee this evening. A copy of the language is attached. Several areas have been highlighted for inclusion: • Change the definition of the non-residential site of generation • Assign the responsibility to the occupant of a building versus the landlord of the building • Menu of items for the businesses to choose from to recycle: 2 items within the first 6 months of ordinance adoption, 4 items after the first 6 month, telephone books are mandatory Currently there are 2 vacancies on this committee which we are trying to get filled. Mayor's Citizen Energy Advisory Committee This committee is currently evaluating the recommended implementation effort presented by the National Energy Management Institute, (NEMI) . NEMI has an extensive list for energy management improvements that they are capable of financing and the costs will be reimbursed through the energy savings of implementing the program. The committee will be working with the consultant to fine tune the recommendations that will eventually be forwarded to the Mayor's office for recommendation. The committee is also planning energy awareness programs for Economic Development activity to assure that energy efficient measures are being designed and built. The City is currently reviewing the use of Alternative Fuel Vehicles. The Operations and Maintenance Service Garage has identified a new truck that will be utilized by the Recycling Supervisor and would be converted to alternative fuels. Additionally, the Michigan Department of Transportation has implemented a trial program through Ford Motor Company for pool cars. Public Service will be reviewing their progress thus far. Mayor's Green Manufacturing Committee The City along with other agencies such as Ingham County, Eaton County, Clinton County, have succeeded in obtaining a grant of $50 , 000 form the Michigan Office of Waste Management. The Cities match portion of the grant was $5, 000. The grant will be utilized to further assess the waste stream in Lansing. A large component will identify the potential businesses that could be developed for marketing recyclables in the Greater Lansing area. This identification will provide information to begin economic development of new businesses that can process recyclables to end products. The costs for the greater Lansing area will reduce over time as end market businesses are created here in Lansing. The Committee will host a mini-grant session for the Michigan Department of Natural Resources, Solid Waste Alternative Program to provide assistance for businesses to develop market development grants for the December deadline. It is anticipated that Michigan Polymer will apply for a grant for increasing their items to be processed at the Lansing facility to clear PET bottles. We are hoping that we can induce many new or established businesses to expand in this area. Mayor's Advisory Committee on Parking and Downtown Development This committee has release their report for the parking and downtown development. This is an interim report. The Committee intends on meeting to assure that Total Quality Measures are implemented to consistently improve the parking system. The report was released at this time due to new legislation that will allow the Tax Increment Finance Authority to refinance the parking system debt. This will be done by December 31 of this year. This is a short term solution to the parking system. The restructuring will assure that the parking system will at least be able to pay their debt service payments. A Financial Advisor will be brought on board to assist in further Board of Public Service Director's Report developing alternatives for financing the parking system. The advisor will of course develop the bond sale but also will provide information for other potential funding sources. The committee report included many components including: • Financial Restructuring • Customer Service Improvements • Abandoning of Out Lots/Sale to Private Sector • Improved Maintenance of the Parking System • Privatization It is anticipated that the report will be taken to the City Council committees for review and action. The Director has prepared a survey form and is working through the American Public Works Association, Michigan Municipal League, International City Management Association, and other Michigan Cities to identify innovative parking system programs. Water Study The Public Service Committee has requested the Mayor to direct the City Attorney and Public Service Director to evaluate the Regional Water Study and make a recommendation to them by September 14 as to the appropriateness of entering into an agreement. The City Attorney will be looking at the conditions of the Articles of Incorporation and the Public Service Director with the assistance of the Finance and Budget offices will be developing a recommendation of the structure of the rates for participation and benefits to Lansing for joining the Mid-Michigan Water Authority. We also be utilizing the services of members of the Public Service Commission and Michigan State University to assist with this effort. Sewer Billings The sewer billing increase letters have been written and are in the process of being sent out. These letters are sent out when an increase is implemented as just occurred with the adoption of the new rate ordinance in June. 3 Board of Public Service Director's Report Capital Improvements Program The Public Service Department has been requested to assist with bringing the City's 6 year capital improvement plan back on track. Due to the last two years of early retirement and new administration, the process has been neglected. John McComb, Budget Analyst is heading a committee consisting of Public Service, Treasurer's Office, Planning, City Clerk to develop a new format for the CIP. Public Service Department has had the most comprehensive program and has kept it updated each year for identifying the street, sewer, parking and building maintenance needs; attaching a cost to those improvements, and also identifying potential funding sources for these improvements. Our program will be utilized to assist other departments in bringing their "needs" lists up to date. An attached list identifies the CIP list that Public Service will be utilizing initially as we move forward in this effort. United Auto Workers The UAW labor negotiations will commence in the next few weeks. The Public Service Director will represent the Department in this effort. The Director has requested that all Division heads present their modifications and suggestions for the negotiation process for a starting point for the negotiations. Combined Sewer Overflow Program Award Jimmy Spangler, Division Head of the Waste Water Treatment Plant has received a second place award from the U. S . Environmental Protection Agency for the Combined Sewer Overflow implementation in Lansing. Upcoming Stormwater Utility The Public Service Department will be moving forward in initiating a Stormwater Utility program for the City. It is anticipated that this recommendation will be made yet in this fiscal year. McNamme Porter and Seeley will be assisting the City as we move forward into this program. Total Quality Management The Public Service Department will implement a Total Quality Management program for utilization on construction projects. For instance, the Michigan Department of Transportation hosted a Quality Initiative late in 1993 . This program will identify problem areas for improvement that may save the City money. It may be most readily applicable to the City's Combined Sewer Overflow program management. Although the program has been implemented and received awards, there are an endless 4 Board of Public Service Director's Report stream of change orders and items that could be identified early on through a TQM process that could control costs. Payment for a consultant to be the facilitator for this system will be paid for out of the sewer fund. 5 � P-16-94A08 :39 RCS D 03 : 059 3P97923-AP\I.IV BOARD OF PUBLIC SERVICE MINUTES OF JUNE 8, 1994 PRESENT: Cinda Eltzroth, June Knostman, Gilda Richardson, Fred Rieger, Bob Trezise, Jr. ABSENT: Jeff Abood, Rick Kibbey, 1 vacancy STAFF: Bob Clegg, Interim Director The meeting was called to order by Vice Chair Knostman at 7 : 10 p.m. in the 7th Floor Conference Room. New member Gilda Richardson was introduced. Ms . Richardson comes to the board after 18 years of service to the Board of Education. APPROVAL OF MINUTES C F MAY 1. 1 1 9 9 4 MOTION #1 : ELTZROTH MOVED, TREZISE SECONDED, TO APPROVE MINUTES OF MAY 11 AS PRESENTED. ALL AYES . PASSED. RE P ORT O F S P E C I AL C OMM=TT E E S MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING - Trezise reported that Marshall Klaus announced his resignation at the last meeting. The department is working with Personnel to move ahead with filling the Recyling Information Specialist position. Clegg reported that the department is preparing a critical need request to post Klaus ' position (Recycling Coordinator) immediately, in order to move along the lengthy selection process . Trezise reported that the committee is proceeding with site visits by the subcommittees to study the recycling needs of the Single Storey and Multi-Level nonresidential buildings . Trezise said he had talked to the Mayor' s Executive Assistant, David Wiener, regarding the Recycling Committee ' s recommendation to delay the July 1 implementation of the Nonresidential Sector Recycling Ordinance. Wiener said he would check and get back with him. Clegg said the department directed a letter this week to the City BOARD OF PUBLIC SERVICE MINUTES OF JUNE 08, 1994 Page 2 Attorney recommending language to accommodate the date change from July 1, 1994 to January 15, 1995 or no later than six months after a revision in the ordinance. Copies of the letter were sent to Mayor Hollister and Bob Johnson of the Mayor' s office. The City Attorney has indicated he is giving his staff up to 30 days to complete their review. Clegg said there has to be a public hearing in order to revise the ordinance. The likelihood is that the ordinance change will not be completed by July 1 . REPORT (DIE" O F F =C E R S SOLID :TASTE SECTION - No report. Trezise said he was unable to contact Rob Moye. ENGINEERING - Rieger reported that the division has vacancies in three key positions : Engineer-33, Engineer-34, and Engineering Technician-28 . All three vacancies occurred due to the incumbents ' promotions into another position. The Engineer-34 is being re- advertised as no one in the existing pool successfully completed the process . Rieger reported that the City of Lansing has been nominated for a national award by the DNR and the EPA relating to the City' s CSO project. The name of the award is the CSO Control Program Excellence Award, which acknowledges municipalities that are demonstrating their commitment to the protection and improvement of the nation' s waters through the operation of innovative, cost- effective CSO control programs . Clegg acknowledged that it is exceptionally rewarding when the regulatory agency overseeing your project nominates you for an award. Bids have been let for the Washington Avenue reconstruction project between Jolly and Miller Roads . This project will expand the roadway from two lanes to three lanes . D=RECTOR S RE PORT Clegg announced that the 1994 Sewer Bonds closed today. Clegg said a very advantageous interest rate of 5 . 63% was received. The bond will be for $20,845, 000 . $11 . 5 million is new money to do the necessary improvements to the wastewater plant. Sale of the bonds is proposed for June 28 . The contract must be signed by July 11 . The remainder of the bond monies will be used to refinance previous debt that was at a higher interest rate, resulting in a savings of $100, 000 a year in debt retirement payments for the next four years . Clegg reported he has today approved the next proposed repayment BOARD OF PUBLIC SERVICE MINUTES OF JUNE 08, 1994 Page 3 plan for the SRF loans (2% low-interest loans) . This is for $4, 170, 000 to do CSO work such as the Harton St. pump station. Clegg distributed the Refuse Bag and Bulk Sticker report and discussed it. Bag sales are down by 7 . 72% as compared to the same period last year. Because expenses are down, revenues, through March, are $121,900 more than expenses . The green bag program continues to be solvent. Clegg noted that City Council is proposing to use $50, 000 per year of these revenues for neighborhood clean-ups . Clegg said while he supports the clean- ups, in the past they have been done by CBDG funds . Council wants to supplement the CBDG funding with $50, 000 of green bag monies to do neighborhood clean-ups in areas that are not eligible for the CBDG funds . Clegg expressed concerns that only the 55% of the community who participate in the green bag program will be providing the $50, 000 funding. Clegg said the Public Service Department and the Board has recommended to the Mayor and City Council for the past two years that the price of the bags be reduced to $1 . 40 each so the user would realize the savings in costs . ACT 51 - Clegg reported that Major Street revenues are up 6 . 5% and Local Street revenues are up 8 . 65% . Clegg said it appears his projections for Major Streets revenues will be within . 3% of actual revenues for the year. SEWER RATES UPDATES - Clegg referred to the packet with three documents that was sent to members : Clegg said he and Mr. Spangler attended most of the meetings of the Ad Hoc Committee where the sewer rate issue was studied. The methodology for charging sewer rates was the main issue debated. New language was written describing the methodology so that in the future, only a resolution will be necessary to set the annual rates . The committee ' s final recommendation was for a 60/40% split between commodity and fixed charge, respectively. Clegg said the public hearing will be June 13, after which the sewer rates will go to the Public Services committee. Final Council action on the ordinance will be June 27 . Eltzroth requested that a copy of the Ad Hoc ' s Committee ' s final report be delivered to the Board on Friday so they could study it and voice their position to Kibbey or Margaret. They discussed asking Chair Kibbey to attend the Public Hearing and voice the consensus of the Board members . Clegg agreed to have the report delivered as soon as it is received. OLD BUS I NE S S BOARD EVALUATION OF THE PUBLIC SERVICE DEPARTMENT - Bob Trezise BOARD OF PUBLIC SERVICE MINUTES OF JUNE 08, 1994 Page 4 apologized that he has not contacted Building Maintenance. He indicated he would be finishing the evaluation this week. NE W BUS =NE S S JOINT PUBLIC HEARING RE STREET LIGHT IMPROVEMENTS - The Board of Water & Light is converting from mercury vapor to high pressure sodium street lights throughout the city. This will be a more economical lighting system. Clegg discussed the lighting options the Board proposes for the downtown area. A joint public hearing with the Planning and Public Service Boards is scheduled for June 21 at 7 : 30 p.m. in the City Council Chambers . The meeting was adjourned at 9 :25 p.m. Respectfully submitted, � Marg=t H. Pollard Secretary to the Board Minutes AnprOVOd 9,S Submitted Boars Meeti.lq of: b Signed: Margaret H.0611ard �k.� REFUSE SYSTEM BAG SALES NUMBER OF BAGS SOLD MONTH F.Y. 93 F.Y. 94 % CHANGE F.Y. 93 F.Y. 94 % CHANGE per case 150 150 94 VS 93 $1.50/EA. $1.50/EA. 94 vs 93 $each $1.50 $1.50 monthly totals JULY 78,900 68,865 -12.72% $118,350 $103,298 -12.72% AUGUST 76,350 70,650 -7.47% $114,525 $105,975 -7.47% SEPTEMBER 81,600 83,700 2.570/b $122,400 $125,550 2.579/b OCTOBER 75,450 62,700 -16.90% $113,175 $94,050 -16.90% NOVEMBER 63,150 64,800 2.61% $94,725 $97,200 2.610/b DECEMBER 84,600 69,600 -17.73% $126,900 $104,400 -17.730/b JANUARY 68,100 68,250 0.220/b $102,150 $102,375 0.22% FEBRUARY 55,050 58,950 7.08% $82,575 $88,425 7.080h MARCH 74,700 74,250 -0.60% $112,050 $111,375 -0.60% APRIL 79,200 58,400 -26.26% $118,800 $87,600 -26.26% MAY 66,600 62,700 -5.86% $99,900 $94,050 -5.86% JUNE 78,750 $118,125 MONTH F.Y. 93 F.Y. 94 % CHANGE F.Y. 93 F.Y. 94 % CHANGE per case 150 150 94 vs 93 $1,50/EA. $1.50/EA. 94 vs 93 $each $1.50 $1.50 cumulative totals JULY 78,900 68,865 -12.72% $118,350 $103,298 -12.72% AUGUST 155,250 139,515 -10.14% $232,875 $209,273 -10.14% SEPTEMBER 236,850 223,215 -5,76% $355,275 $334,823 -5.76% OCTOBER 312,300 285,915 -8.45% $468,450 $428,873 -8.45% NOVEMBER 375,450 350,715 -6.59% $563,175 $526,073 -6.59% DECEMBER 460,050 420,315 -8.64% $690,075 $630,473 -8.64% JANUARY 528,150 488,565 -7.50% $792,225 $732,848 -7.50% FEBRUARY 583,200 547,515 -6.12% $874,800 $821,273 -6.12% MARCH 657,900 621,765 -5.49% $986,850 $932,648 -5.49% APRIL 737,100 680,165 -7.72% $1,105,650 $1,020,248 -7.72% MAY 803,700 742,865 -7.57% $1,205,550 $1,114,298 -7.57% JUNE 882,450 $1,323,675 BULK STICKER SALES MONTH F.Y. 93 F.Y. 94 % CHANGE F.Y. 93 F.Y. 94 % CHANGE per case 94 vs 93 $19.50/EA. $19.50/EA. 94 vs 93 $each monthly totals JULY 505 482 -4.55% $9,848 $9,399 -4.55% AUGUST 425 585 37.65% $8,288 $11,408 37.65% SEPTEMBER 845 530 -37.28% $16,478 $10,335 -37.28% OCTOBER 135 315 133.33% $2,633 $6,143 133.33% NOVEMBER 110 285 159.09% $2,145 $5,558 159.09% DECEMBER 290 305 5.17% $5,655 $5,948 5.17% JANUARY 50 150 200.00% $975 $2,925 200.00% FEBRUARY 170 195 14.71% $3,315 $3,803 14.71% MARCH 530 450 -15.09% $10,335 $8,775 -15.09% APRIL 520 460 -11.54% $10,140 $8,970 -11.54% MAY 390 395 1.28% $7,605 $7,703 1,28% J U N E 350 $6,825 MONTH F.Y. 93 F.Y. 94 % CHANGE F.Y. 93 F.Y. 94 % CHANGE per case 94 vs 93 $19.50/EA. $19.50/EA. 94 vs 93 $each cumulative totals JULY 505 482 -4.55% $9,848 $9,399 -4.55% AUGUST 930 1,067 14.73% $18,135 $20,807 14.73% SEPTEMBER 1,775 1,597 -10.03% $34,613 $31,142 -10.03% OCTOBER 1,910 1,912 0.10% $37,245 $37,284 0.10% NOVEMBER 2,020 2,197 8.76% $39,390 $42,842 8.76% DECEMBER 2,310 2,502 8.31% $45,045 $48,789 8.31% JANUARY 2,360 2,652 12.37% $46,020 $51,714 12.37% FEBRUARY 2,530 2,847 12.53% $49,335 $55,517 12.53% MARCH 3,060 3,297 7.75% $59,670 $64,292 7.75% APRIL 3,580 3,757 4.94% $69,810 $73,262 4.94% MAY 3,970 4,152 4.58% $77,415 $80,964 4.58% J U N E 4,320 $84,240 FISCAL YEAR 1991-1994 ACT 51-LOCAL STREET REVENUES MONTH 90-91 91-92 92-93 93-94 4b % INCREASE INCREASE quarterly data 93 vs 92 94 vs 93 JULY $95,865 $107,844 $109,824 $127.002 1.84% 15.64% AUGUST 92,188 90,757 99,606 121,075 9.75% 21.55% SEPTEMBER 97,327 101,632 104,235 119,779 2.56% 14.91% 1 ST QTR. $285,379 $300.233 $313,665 $367,856 4.47% 17.28% OCTOBER $75.409 $79,168 $89.416 $94.087 12.94% 5.22% NOVEMBER 81.101 79,122 101,688 106,947 28.52% 5.17% DECEMBER 79,600 87,068 99.071 101,633 13.79% 2.59% 2ND QTR. $236,110 $245,359 $290,175 $302,667 18.27% 4.30% 1ST 6 MONTH $521.490 $545.592 $603,840 $670.523 10.68% 11.04% JANUARY $95.446 $111.222 $97.380 $108,703 12.45% 11.63% FEBRUARY 113,778 120,210 135,343 124,474 12.59% -8.030b MARCH 104,618 105,673 130,274 141,600 23.28% 8,69% 3RD QTR. $313.842 $337.105 $362,997 $374,777 7.68% 3.25% I ST 9 MONTH $835.331 $882.696 $966.838 $1.045,300 9.53% 8.12% APRIL $98,036 $95.271 $110.909 $125,708 16.41% 13.34% MAY 99,601 91.591 105,032 102.163 14.68% -2.73% JUNE 93,325 93,231 107,770 15.59% 4TH QTR. $290.962 $280,092 $323.712 $227.870 15.570.b -29.61% TOTAL $1,126.293 $1.162,789 $1.290.549 $1.273,170 10.99% MONTH 90-91 91-92 92-93 93-94 0,b 0/0 INCREASE INCREASE cumulative data 93 vs 92 94 vs 93 JULY $95.865 $107,844 $109.824 $127,002 1.84% 15.64% AUGUST 188,053 198,601 209,430 248,077 5.45% 18.45% SEPTEMBER 285,379 300,233 313,665 367,856 4.47% 17.28% OCTOBER 360.789 379,401 403.081 461,943 6,24% 14.60% NOVEMBER 441,889 458,523 504,769 568,890 10.09% 12.70% DECEMBER 521,490 545.592 603,840 670.523 10.68% 11,04% JANUARY 616,936 656,814 701,221 779,226 6.76% 11.12% FEBRUARY 730.714 777,024 836.564 903.700 7.66% 8.03% MARCH 835.331 882,696 966,838 1.045,300 9.53% 8.12% APRIL 933,367 977,967 1,077,747 1.171,008 10.20% 8.65% MAY 1,032.968 1.069,558 1.182.779 1,273,170 10.59% 7.64% JUNE 1.126,293 1.162,789 1,290.549 10.9995 FISCAL YEAR 1991-1994 ACT 51-MAJOR STREET REVENUES MONTH 90-91 91-92 92-93 93-94 % % INCREASE INCREASE quarterly data 93 vs 92 94 vs 93 JULY $329,822 $370,844 $377,157 $435,995 1.70% 15.60% AUGUST 317,149 312,119 342,060 415,659 9.59% 21.52% SEPTEMBER 334,827 349,510 357.918 411,210 2.41% 14.89% 1STQTR. $981,798 $1,032,473 $1,077,135 $1,262,864 4.33% 17.24% OCTOBER $259,338 $272,255 $307,029 $323,006 12.77% 5.20% NOVEMBER 278,921 272,097 349,160 $367.142 28.32% 5.15% DECEMBER 273,762 299,426 340,174 348,901 13.61% 2.570.5 2ND QTR. $812.021 $843,778 $996.364 $1,039,050 18.08% 4.28% 1ST6MONTH $1.793,818 $1,876,251 $2,073.498 $2,301,914 10.51% 11.02% JANUARY $328,148 $382,477 $334,371 $372,812 -12.58% 11.500/0 FEBRUARY 391,167 413.385 464,778 348.901 12.43% -24.93% MARCH 360.257 363.394 447.355 485.875 23.10% 8.61% 3RD QTR. $1,079,571 $1,159,256 $1,246,503 $1,207,588 7.53% 1 ST 9 MONTH $2,873.390 $3,035,507 $3,320,002 $3.509,502 9,37% APRIL $341,191 $327,745 $380,860 $431,316 16.21% 13.25% MAY 346,553 315,084 360,670 350.531 14.47% -2.81% J U N E 321.350 320,703 369.855 15.33% 4TH QTR. $1.009,094 $963,532 $1,111.385 $781.846 15.34% -29.650/5 TOTAL $3.882,484 $3,999,039 $4,431.387 $4,291,348 10.81% MONTH 90-91 91-92 92-93 93-94 % INCREASE INCREASE cumulative data 93 VS 92 94 VS 93 JULY $329.822 $370.844 $377,157 $435.995 1.70% 15.60% AUGUST 646,971 682,963 719.217 851,654 5.31% 18.41% SEPTEMBER 981,798 1.032,473 1,077,135 1.262,864 4.33% 17.24% OCTOBER 1,241,135 1,304,728 1,384.164 1,585,870 6.09% 14.57% NOVEMBER 1,520.056 1,576.824 1.733,324 1,953,012 9.93% 12.67% DECEMBER 1,793,818 1;876,251 2,073,498 2,301,914 10.51% 11.02% JANUARY 2,121,966 2,258,728 2,407,869 2.674,726 6.60% 11.08% FEBRUARY 2,513,133 2,672,113 2,872,647 3.023.627 7.50% 5.26% MARCH 2.873,390 3,035,507 3,320,002 3.509,502 9.37% 5.71% APRIL 3,214,581 3,363.252 3.700.862 3.940,818 10.04% 6.48% MAY 3.561,134 3,678,336 4,061,531 4,291,348 10.42% 5.66% JUNE 3,882,484 3,999,039 4.431,387 10.81% 06--09-94 P02 : 03 IN BOARD OF PUBLIC SERVICE MINUTES OF MAY 11, 1994 PRESENT: Cinda Eltzroth, Fred Rieger, Rick Kibbey, June Knostman, Bob Trezise, Jr. ABSENT: Jeff Abood, 2 Vacancies STAFF: Bob Clegg, Interim Director Jim Campfield, O&M Supt. Robert Moye, O&M Solid Waste Supervisor June Knostman gave a brief, colorful report of her recent trip to the Netherlands . As a nationally renowned flower judge, June was enthralled with the many acres of blooming bulbs, as well as the magnificent flower auctions which take place six weeks each year. The meeting was called to order by Chair Kibbey at 7 : 15 p.m. in the 7th Floor Conference Room. APPROVAL O F M I NUTE S OF AP R=L 1 3 MOTION #1 : TREZISE MOVED, RIEGER SECONDED, TO APPROVE MINUTES OF APRIL 13 AS PRESENTED. ALL AYES. PASSED. REPORT OF S P E C =AL C OMM=TT E E S MAYOR' S ADVISORY COMMITTEE ON RECYCLING - Bob Trezise reported that the Multi-level Subcommittee had spent a day visiting the Farnum Building, City Hall, Sparrow Hospital, and the Holiday Inn South. The meetings were very productive. Trezise noted that the Farnum Building has a nice program and is collecting lots of recyclables . Bob Clegg announced that Marshall Klaus, Recycling Coordinator, will be resigning from his position and moving to New York. He will be leaving the department around the end of July. REPORT OF OFF =C E RS ENGINEERING - Rieger said he has been in Florida and has no report. WWTP - No report. SOLID WASTE - No report. O&M DIVISION - Jim Campfield reported that he is still short 22 BOARD OF PUBLIC SERVICE MINUTES OF MAY 11, 1994 Page 2 positions . Many positions have been filled, but as most of the positions are filled from within, another vacancy occurs . Nine others are on Workers ' Comp. He said most of the supervisory positions have been filled, with one starting this week, and the other two have been recommended and their placement should go smoothly. Recycling' s new Sr. Clerk replacing Iris Graham should start next week. Campfield said they are still struggling to fill the Recycling Information Specialist position. He thinks the selection process for the Recycling Information Specialist is almost completed to the Personnel Department' s satisfaction. Campfield related that staff shortages may result in the loss of CMC funds unless the funds can be used by June 30 . WASTEWATER DIVISION - Clegg reported he had just come from a sewer rate committee meeting. The committee is studying the development of a new sewer rate methodology. Jimmy Spangler has done a first rough run of the sewer system revenue needs for fiscal year 1995 . He projected a 15% increase in revenues will be needed to fund the approved fy 95 budget. By increasing all the rate structures by 15%, only about 13 . 7% increase in revenues will result, due to the continued decrease in water consumption in the community. TRANSPORTATION DIVISION - Clegg reported that the Parking and Downtown Development Committee has been meeting on a regular basis, looking at current problems . The committee has divided into subcommittees that are looking into issues such as how the system is currently run, what may be done differently, what can be done to address financial issues , pilot projects, and downtown development and its effect on parking. Each subcommittee will submit a report to the whole committee, for integrating into a final report which is due in September. Based on the final report, the committee will submit implementations and recommendations to the Mayor and City Council . Trezise asked if the committee has considered privatizing the parking system. Clegg responded that the committee has. looked at the concept, and has rejected the idea; one concern being the loss of control of service. C I TY E NG=NE E R/D I RE CTO R ' S RE P ORT MDOT FUNDING - Clegg reported he had been contacted by the Michigan Department of Transportation regarding his request to participate in a project to make a failing culvert under I-496 into an express BOARD OF PUBLIC SERVICE MINUTES OF MAY 11, 1994 Page 3 storm sewer. The reasoning being, that during the construction of the freeway, it is believed that the culverts were damaged. Clegg said he had put together a logical argument requesting that MDOT participate with some percentage in assisting in the repair of the culverts . MDOT has agreed to participate with $227, 000 maximum funds . Clegg said we have a very good working relationship with MDOT, and because of their cooperative participation, has resulted in great savings to the City. ACT 51 REVENUES - Clegg said revenues are up 5 . 7% this fiscal year. Clegg said his projections were on target with the actual revenues . CSO CONSTRUCTION - Clegg reported that all three projects for the 94 season have been let. Each project' s bids were under the engineer ' s estimates . VACANT POSITIONS - Clegg noted that he is still trying to fill vacancies . An in-house applicant, Jane Dykema, was selected to fill the Engineering Technician-29 position. That leaves an Engineering Technician-28 vacancy and two Engineer positions . The Personnel Department had to re-advertise for the Engineer-34 position, as none of the first batch of applicants referred made the minimum grade on the test. - JNF I N= SHE D BU S I NE S S BOARD EVALUATION - Trezise reported that Mr. Clegg had taken a couple of hours one afternoon to meet with him to answer the myriad of questions he had. Trezise said from that meeting, and talking to others, he had put together a draft of the board' s portion of the evaluation. There was discussion. Knostman said each year the board makes comments relative to street funding. As the Capitol City, Lansing should set an example for visitors as a matter of pride and responsibility. MOTION #2 : AFTER DISCUSSION, BOB TREZISE MADE A MOTION, FRED RIEGER SUPPORTED, TO APPROVE THE BOARD EVALUATION WITH THE REVISIONS THAT HAD BEEN SUGGESTED. ALL AYES. PASSED (5-0) . NEW BU S I NE S S Robert Moye, Solid Waste Supervisor, discussed the roll-out cart pilot program. BOARD OF PUBLIC SERVICE MINUTES OF MAY 11, 1994 Page 4 MOTION #3 : TREZISE MOVED, ELTZROTH SECONDED, THAT THE BOARD SUPPORT THE DEPARTMENT' S PROPOSAL TO DO A PILOT PROGRAM UTILIZING A ROLL-OUT CART IN SELECT AREAS OF THE CITY. ALL AYES . PASSED (5-0) . The meeting was adjourned at 10 . : 05 p.m. Respectfully submitted, Margaret H. Pollard Secretary to the Board 05-12-9002 : 02 RCVD BOARD OF PUBLIC SERVICE MINUTES OF APRIL 13, 1994 PRESENT: Jeff Abood, Cinda Eltzroth, Rick Kibbey, June Knostman, Bob Trezise ABSENT: Fred Rieger, 2 Vacancies STAFF: Bob Clegg, Interim Director The meeting was called to order by Chair Kibbey at 7 : 00 P.M. in the 7th Floor Conference Room. APPROVAL OF M I NUTE S O F MARC H 9 MOTION #1 : ABOOD MOVED, KNOSTMAN SECONDED, TO APPROVE MINUTES OF MARCH 9 AS PRESENTED. ALL AYES . PASSED. REPORT OF S P E C =AL C OMM=TT E E S MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING - Trezise reported that the committee met this afternoon. At that meeting, the committee voted to form two subcommittees to study the recycling needs of the nonresidential sector. The subcommittees will make on-site studies and report back to the full committee by August 15 . The committee will compile the findings of the subcommittees, and prepare a report for the Mayor by September 15, with recommendations for revisions to the Recycling Ordinance. Trezise said the meeting was very productive. There was discussion of the existing vacancies on the committee, and the need to complete the report to the Mayor. MOTION #2 : TREZISE MOVED, ELTZROTH SUPPORTED, TO RESCIND FOR THE PRESENT TIME JUNE KNOSTMAN' S RESIGNATION AS ONE OF THREE PUBLIC SERVICE BOARD MEMBERS ON THE RECYCLING COMMITTEE. ALL AYES . PASSED. REPORT O F OFF =C E R S WASTEWATER DIVISION - Cinda Eltzroth reported that she had talked to Jimmy Spangler, Superintendent of the Wastewater Treatment Plant . Spangler related that the RFP ' s for the final tanks have been received. They will be reviewing the proposals, and should be making a decision in the next 30 days . The bond issue for capital improvements is behind schedule, and projects may be held up. BOARD OF PUBLIC SERVICE MINUTES OF APRIL 13, 1994 Page 2 Spangler said he will be meeting with the Mayor on Friday regarding the contract with Enviroland. SOLID WASTE REPORT - Trezise reported that Marshall Klaus continues to work with the Personnel Department on the interview procedure for the Recycling Specialist position. Trezise said that the Recycling Committee recommended to the Mayor that the implementation date for nonresidential sector recycling be moved from July 1, 1994 to January 15, 1995 . C =TY E NG=NE E R ' S REPORT FOSTER AVE . - Clegg said a letter was mailed to affected residents on Foster Avenue on March 24, with a questionnaire asking their opinion on three options for locating overhead wires and utility poles . A meeting was held on March 29 to discuss the options, with about twenty-five residents in attendance. The result of the questionnaire and meeting was that Option #1 was preferred by the majority. A report will be hand delivered to the residents tomorrow apprising them of the preference of the majority of residents . This option allows for moving the utility poles to the other side of the sidewalk closer to the houses in the city right- of-way during construction, then moving them back following construction, about 14 months later. Utility companies should begin temporary relocation of the poles next week. SEWER RATE COMMITTEE - Clegg reported that Paul Novak will be sending a list of questions prior to the next meeting on April 20 at 7 : 00 p.m. Clegg said he may not be able to attend because he will be at a meeting at Cristo Rey with citizens regarding impact of construction on S . Washington. D= RECTOR S REPORT Clegg distributed a report of Act 51 Revenues . He noted that snow removal is over budget by about 20%, and a transfer of funds will need to be made. The funds will come from surface maintenance, such as skin patching. It has been necessary to plow six times due to the harshness of this winter; four plows are considered a normal winter. Clegg said he is concerned about vacancies in the Service Garage. The vacancies are hampering the ability to keep equipment maintained and the streets cleaned. Four mechanics are on worker' s comp and one position is vacant. BOARD OF PUBLIC SERVICE MINUTES OF APRIL 13, 1994 Page 3 Clegg said there will be a budget hearing on April 23 in Council Chambers from 9 a.m. to 1 p.m. The Public Service and the Human Relations/Community Services departments' budgets will be reviewed at that time. Clegg expressed concern that his and the Board' s recommendation to reduce the cost of refuse bags from $1 . 50 to $1 . 40 is not going to be implemented. He stated his position that monies in that fund should not be used to finance other programs, but should only be used to finance the cost of the refuse operation. UNF =N= SHE D BUS I NE S S BOARD OF PUBLIC SERVICE EVALUATION OF PUBLIC SERVICE DEPARTMENT - Clegg said his work load has not allowed him to spend time working on the evaluation. The department ' s portion is finished, and the board needs to prepare a summary and recommendations similar to what has been done in past years . Trezise volunteered to prepare a draft for the board' s section. The meeting was adjourned at 8 : 45 p.m. Respectfully submitted, Margaret H. Pollard Secretary to the Board f c� 04- 15-94A08 :34 RCVD BOARD OF PUBLIC SERVICE MINUTES OF MARCH 09, 1994 PRESENT: Jeff Abood, Cinda Eltzroth, Rick Kibbey, June Knostman, Fred Rieger, Bob Trezise ABSENT: 2 Vacancies STAFF: Bob Clegg, Interim Director ----------------------------------------------------------------- ----------------------------------------------------------------- The meeting was called to order by Chair Rick Kibbey at 7 : 10 p.m. in the 7th Floor Conference Room. AP P ROVAL OF M=MUTE S JUNE KNOSTMAN MADE A MOTION, SECONDED BY ELTZROTH, PASSED, TO APPROVE MINUTES OF FEBRUARY 2 , 1994 . REPORT O F S P E C =AL C OMM=TTE E S MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING - June Knostman reported that the committee continues work on the Non-residential Sector Recycling Ordinance. She noted that there are vacancies on the committee, and the committee would benefit from those being filled. Inasmuch as the Public Service Board has had, in the past, three representatives serving on the Committee, the recommendation of a member was discussed. ABOOD MOVED, KNOSTMAN SUPPORTED, A MOTION TO RECOMMEND TO THE MAYOR THE APPOINTMENT OF BOB TREZISE AS A MEMBER OF THE RECYCLING COMMITTEE. MOTION PASSED UNANIMOUSLY. At this time, no word has been received from the Mayor' s Office regarding the Board' s recommendation of Jeff Abood to fill a vacancy on .the Recycling Committee. (Cinda Eltzroth left at 7 : 40 p.m. ) REPORT O F OFF =C E R S Chair Kibbey appointed new officers to fill existing vacancies . Fred Rieger was appointed to report on the Engineering Division; Bob Trezise was appointed to report on the Solid Waste operation; and Cinda Eltzroth was appointed to report on the Wastewater Division. Knostman, reporting officer for the 0&M Division, reported that she BOARD OF PUBLIC SERVICE MINUTES OF MARCH 09, 1994 Page 2 had driven around the city, and observed that the gutters and streets were quite clean, and the department deserves commendation for that. Also, in spite of the heavy snowfall this winter, Knostman said she feels that the department did a good job of handling it . June said that approximately 100,000 visitors will be coming into Lansing during the warm season. The state museum is averaging 30, 000 visitors per month, and the figures are increasing. June said she drove the Capitol Loop and feels the City should make every effort to make a good impression on those coming into town. Clegg advised that the Capitol Loop is a state- owned roadway. The City, under contract, does routine maintainence on the roadway. The Michigan Department Of Transportation determines the budget and level of expenditures . Any major maintenance repairs, such as resurfacing and reconstruction of roadways, would be put into the Department of Transportation' s work programs . Clegg said in the last contract negotiations with the State, the city received its first increase in five years in proposed expenditure for the trunklines within the city. Clegg said he did get authorization to do $80, 000 of resurfacing work. By special authorization, O&M crews were used to resurface Cedar St. , between the bridge and Baker Street. Also, $84 , 000 was authorized for work on Cedar, south of the Miller intersection. The City was allowed to place bids with the State for that work. That is the first time the district has allowed a city to bid on a state project. June reported that sidewalks on old Cambridge, from Moores River Drive, are very old, and are down to the dirt. Clegg said the Department has recommended since 1986, that $560, 000 per year be budgeted for sidewalks . The City has expended less than $100,000 a year for sidewalks . D I RE C TOR ' S RE P ORT BUDGET - Clegg reported all departments have been asked to make budget cuts, and the Public Service Department' s share amounts to $443, 000 . Clegg said some of the programs that may experience some percentage of cuts are alley maintenance, storm sewer maintenance, soil erosion, building maintenance janitorial and other contractual services, and miscellaneous trash pick-up. ACT 51 - Revenues for the first six months are up 11% over the previous year. Second quarter revenues are running higher than was anticipated. Clegg said he is encouraged by that. SNOW REMOVAL - So far this winter, 114% of the snow removal budget has been expended. BOARD OF PUBLIC SERVICE MINUTES OF MARCH 09, 1994 Page 3 MAYOR HOLLISTER TOURS - Clegg related that Mayor Hollister toured the Public Service Department on 7th floor last Friday, and spent some time at the Wastewater Treatment Plant today. He will be visiting O&M and Transportation on Friday. NEW BUS 11 NE S S A) BOARD EVALUATION OF THE PUBLIC SERVICE DEPARTMENT - Clegg said the Department has completed its portion of the report. The Board' s evaluation/recommendation has not been done. Clegg said he had not had a chance to do it. He said the Board needs to look at the report and evaluate the Department ' s performance. Knostman suggested that after a review, the Board repeats its recommendations of the previous year. No action was taken, and the item will be on next month' s agenda. The meeting was adjourned at 9 : 00 p.m. Respectfully submitted, Margaret H. Pollard Secretary to the Board MINUTES OF THE SPECIAL MEETING OF THE MAYOR'S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING CITY COUNCIL CHAMBERS - 4 : 30 P.M. WEDNESDAY, MARCH O1, 1994 The meeting was called to order at 4 :45 p.m. in the Council Chambers, with Chair Jack Gunther presiding. MEMBERS PRESENT: Jack Gunther, June Knostman (4 :55 p.m. ) , Lori McSweeney, Ellen Moore, Valla Nemeth, Alice Schinkel, Len Stuttman (5 : 05 p.m. ) Michael Tillman ABSENT: Derek Quinney STAFF: Marshall Klaus, City of Lansing Recycling Coordinator GUESTS : Robin Elwarner, Lansing Regional Chamber of Commerce Government Affairs Division Phil Mikus, Granger Recycling Center No quorum present. Klaus distributed packets of information containing: a fact sheet, "Expanding Waste Reduction Services to the Commercial Sector, " and recommended that it be read before the next meeting; an outline on the "Green Manufacturing Initiative" which was prepared by J.D. Snyder; and the Spring Community Services Guide flyer which outlines the City' s composting education events, as well as guidelines on yard waste collection. Klaus reminded the committee that if they know of any agencies, groups, churches, or any location where it would be appropriate to hand out the events flyer, he would be glad to supply copies . (Knostman arrived 4 : 55 p.m. ) MOTION #1 A quorum now being present, Chair Gunther entertained a motion to approve the minutes of February 23 . SCHINKEL SO MOVED, WITH MOORE SUPPORTING. ALL AYES . MINUTES APPROVED AS SUBMITTED. C =T= Z E N COMMENT S Robin Elwarner - Lansing Regional Chamber of Commerce Elwarner said Klaus attended a recent Government Affairs Committee meeting, along with downtown business persons who are not on the committee, but came to the meeting. A roundtable discussion was held. Klaus answered questions and left. The committee discussed MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING MINUTES OF MARCH 01, 1994 Page 2 the ordinance and their concerns . Robin noted she had a couple of general conclusions to share from that meeting: 1) businesses want to recycle; they are doing so currently and want to continue, however, they do not want to be mandated in a way that would increase their costs and take away what they are already doing; 2 ) businesses are interested in playing leadership roles in educating other businesses and showing them the benefits of recycling. Elwarner said the business owners are very concerned about mandating either on-site or off-site collection, because they feel either will not work in all instances, and they would prefer the latitude to decide which way will work best. They also are concerned about the list; for instance, office paper is currently not part of the list, and it is the biggest part of the wastestream for many businesses . Elwarner said the businesses are not certain they agree with the committee ' s recommendation that property owners must ultimately be responsible for recycling on their property. They feel that needs addressing further. She said at this point, she has no solution to suggest. Elwarner said other things to be considered are secondary markets, (no business should be required to recycle anything for which there is no local secondary market) ; and flexibility in when pick-up takes place (no mandate such as once a week, etc . ) . (Stuttman arrived 5 : 05 p.m. ) Knostman stated she believes the committe may be trying to make decisions without enough background and knowledge of the business needs . She suggested contacting the managers of major office buildings, small and multi-level buildings, and food service establishments in the community and asking them how they are currently managing their waste, and how the City' s recycling could be set up to work with and benefit their facility. Klaus said that prior to that type of in-depth study which could take a couple of months, he would recommend that the committee recommend to the Mayor a change in the implementation date, so that businesses who may soon be contacting the Public Service Department seeking information as to what will be expected of them can be advised that a study is being done and the implementation date has been moved back to accommodate that. (Elwarner left at 5 : 30 p.m. Bob Clegg and J.D. Snyder arrived 5 : 30 P.M. ) MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING MINUTES OF MARCH O1, 1994 Page 3 Phil Mikus commented regarding the summary of the Waste Haulers ' meeting. He said he would add to it the issue of frequency of collection. Mikus noted that some of their office paper accounts currently are serviced weekly, some every three months, and many are on-call for pick-up service. He expressed his concern that it not be a locked-in frequency of pick-up. MOTION #2 ELLEN MOORE MADE A MOTION, KNOSTMAN SECONDED, PASSED, THAT THE IMPLEMENTATION DATE FOR THE NON-RESIDENTIAL SECTOR BE CHANGED FROM JULY 1, 1994 TO JANUARY 15, 1995, OR NO LATER THAN SIX MONTHS AFTER THE REVISED ORDINANCE IS APPROVED. Clegg introduced J.D. Snyder, who has been appointed by the Mayor to organize, with Clegg, a Green Manufacturing Committee. Clegg said he felt it would be well for the committee to appoint a member to serve on the committee. June Knostman said she may be interested, barring another commitment that may come through. She said she would advise by Friday whether she will be available for this new committee. (Clegg left at 5 : 50 p.m. ) Mr. Snyder gave a short overview of the green manufacturing iniative for the city of Lansing. He said the recommendation for using this approach came out of one of the Mayor' s several transition committees which he served on, which was working on the environmental/recreational/quality of life area. He primarily worked on the environmental management, and in the report that was made to the Mayor in December or January, there was a recommendation to look at or implement a green manufacturing iniative. It was to have two distinct purposes : provide incentives and support and promotion for market demand for materials that are being recycled as part of the City' s recycling program; and to look at something that is being looked at as waste, and consider it as having a potential for value added. One success story in Lansing is Michigan Polymer Reclaim, where plastic milk jugs and detergent bottles ( #2 HDPE plastic) , are reprocessed into plastic pellets on the secondary market. The initial objective is to get the advisory committee organized. OLD BU S I NE S S CONSIDERATION OF QUESTIONS/RECOMMENDATIONS RE NONRESIDENTIAL (COMMERCIAL/INDUSTRIAL) SECTOR RECYCLING ORDINANCE Klaus directed the committee to the item at hand, the language that MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING MINUTES OF MARCH O1, 1994 Page 4 was drafted to conceptualize the flexible list-based approach. (See minutes of January 26 , page 4, i-iv. ) MOTION #3 SCHINKEL MOVED, MOORE SUPPORTED, PASSED, THAT AT THIS DATE, THE COMMITTEE IS RECOMMENDING THE FOLLOWING LANGUAGE: i) The ordinance should establish a list of recyclable materials from which all nonresidential generating sources must separate and recycle a minimum number (e.g. 3) • but not limited to recycling the said minimum number. (Emphasis added. ) ii) The minimum number should include an item such as corrugated cardboard which all properties would have to recycle. iii) Require the separation for recycling of recyclable items on the list which comprise the three largest components in a generator ' s wastestream. iv) Allow a nonresidential generator to submit to the Public Service Department a proposed recyclable material to qualify as one of the items on the list with appropriate documentation. The meeting was adjourned at 7 : 20 p.m. Respectfully submitted, Margaret H. Pollard Secretary to the Board 03-10-94P12 : 37 RCVD BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 02 , 1994 PRESENT: Cinda Eltzroth, Dale Granger, Rick Kibbey, June Knostman, Fred Rieger ABSENT: Jeff Abood; 2 Vacancies GUEST: Robert Trezise, Jr. (appointment pending) STAFF: Bob Clegg, Interim Director The meeting was called to order by Chair Rick Kibbey at 7 : 14 p.m. in the 7th Floor Conference Room. Dale Granger announced to the Board that he has submitted his resignation to the Mayor. Dale said that having experienced three significant cardiac events in the past eighteen months, he has been advised to make adjustments to his lifestyle and to eliminate stress . Chair Kibbey expressed the Board' s regrets and acknowledged that with Granger ' s 26 years of service to the Board of Public Service, it would be impossible to replace his knowledge and experience. APPROVAL O F M=NUTE S Kibbey entertained a motion to approved the minutes of August 11 and December 8 . KNOSTMAN SO MOVED, WITH RIEGER SUPPORTING. ALL AYES . MINUTES APPROVED AS SUBMITTED. REPORT OF S P E C =AL C OMM=TT E E S a) MAYOR' S CITIZENS ' ADVISORY COMMITTEE ON RECYCLING - June Knostman reported that the committee continues to work on possible language changes for the Nonresidential (Commercial/Industrial) Section Recycling Ordinance. Clegg pointed out one concern is that the items for recycling are the same for commercial/industrial as for residential households . The committee feels such items as office paper and corrugated cardboard would make more sense for nonresidential sites, and that the ordinance should reflect that . Kibbey noted that during the recent snowstorms the City streets were plowed the quickest in the area. Kibbey said he was very pleased on one of the snow days at the radio announcement from the BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 02 , 1994 Page 2 Department that since the weather was expected to warm considerably the following day, no plowing would be done, and as a result, a substantial amount of money was saved. He noted that was a good example of using sound judgment. Kibbey said he has been contacted to serve on a sewer rate review committee. He said he would give update reports to the Board. The committee discussed ideas for some kind of fitting tribute for Dale Granger. After discussion, ELTZROTH MOVED, RIEGER SUPPORTED, asking the Mayor and/or City Council to proclaim a Dale Granger day, and also to consider naming a City building for him. ALL AYES . MOTION PASSED. NE W BUS =NE S S (a) FY 94-95 BUDGET - Bob Clegg led a discussion of the Public Service Department ' s proposed budget for FY 94-95 . He noted that when the 93-94 budget was prepared, departments were instructed that no funds were to be set aside for wage decisions . Since that time, the UAW and the Teamsters ' have settled contracts, and 5-7% increases in wages are showing in the FY 94-95 budget. Clegg explained the employees did not receive 5-7% increases at one time, but the wage increases were given in cumulative increments over a two-year period. Knostman asked that information be put in a footnote at the bottom of page 2 . Knostman requested that the Board' s Executive Summary show the actual net budget. Clegg said when he begins putting the Executive Summary together, final figures may not be available. There is considerable lag time between the end of the fiscal year and when final figures are available. After reviewing the summary of the Public Service Department ' s proposed budget for FY 94-95, JUNE KNOSTMAN MOVED, FRED RIEGER SUPPORTED, APPROVING THE BUDGET AS SUBMITTED, WITH THE MINOR CHANGES : add footnote at the bottom of page 2 explaining the 5-7% wage increases; show the actual net budget for fy 93-94; FOR SUBMITTAL TO THE MAYOR AND CITY COUNCIL. CARRIED. Clegg advised there will a public hearing on the Public Service budget on February 22 at 7 : 00 p.m. at Dwight Rich Middle School, BOARD OF PUBLIC SERVICE MINUTES OF FEBRUARY 02 , 1994 Page 3 and invited the Board to attend. OTHE R — BOARD EVALUAT I ON A draft copy of the department ' s portion of the Board evaluation of the Public Service Department was distributed for the Board' s review. Clegg pointed out that the Board should make suggestions , additions, and revisions as necessary to complete the Board' s portion. A revised draft will be ready for the March meeting for the Board' s consideration and action. MEETING ADJOURNED AT 9 : 45 P.M. Respectfully submitted, Margaret H. Pollard Secretary to the Board %- `/y ` j,