HomeMy WebLinkAboutPublic Service Board minutes 1990 FINAL REC'D. LS11!0
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BY:
'91 JflN 25 PM BARB OF PUBLIC SERVICE
MINUTES
OF
DECEMBER 5, 1990
PRESENT: Jeff Abood, Cleo Cipicchio, Dale Granger,
June Knostman, Gene Russell
ABSENT: Toni Glasscoe, Rick Kibbey, Dave Smith
STAFF: Howard McCaffery, Ray Severy
The meeting was called to order at 7 : 38 P.M. by Chair Dale
Granger. The Chair entertained a motion to consider the minutes
of the November meeting . Dale called attention to page 4,
paragraph 2 , the number of gallons , "2 , 170.000" should be changed
to "2, 170,000, 000. " Gene Russell moved the minutes be approved as
corrected, with June Knostman supporting . CARRIED.
REPORT OF SPECIAL COMMITTEES
ANNUAL CHRISTMAS DINNER - June reported that preparations are
underway at the Elks ' Club for the Board ' s annual Christmas
Dinner which will be Tuesday, December 11 at 6 : 30 .
AD HOC RECYCLING COMMITTEE - Dale reported that at a recent
meeting, Howard Jones offered a resolution for a mini-MRF. In
effect, this will satisfy the requirements of the August 7th
proposal, and there was little debate on the mini-MRF issue.
Gene noted that once it was voted to go with curb side pick-up
versus private, many of the concerns were diffused. Dale asked
Gene or Cleo to report about the last meeting as he was not
present. Cleo stated it was mostly information dealing with
composting, such as backyard composting that individuals can do.
Ken Stern made that presentation.
Dale noted that the DNR has extended the date of implementation
90 days , moving it from January 1 to March 31 . Dale said that
the consultant, it
Frey, has recommended that the City choose a
privately owned and operated facility for the composting and
processing of yard waste. Howard said he would be sending to
Board members the preliminary report from the consultant.
WASTEWATER INDEPENDENT STUDY COMMITTEE - Ray reported that the
committee reviewed the Industrial Council ' s comments on the Cost
of Service Study. They had questions, some of which were
answered, and some which require more research. Comments from
the Board of Water & Light, DNR, and the Industrial Council were
distributed to committee members . The Industrial Council ' s
comments/questions were sent to the consultant, who indicated
they would have responses back prior to the next meeting on the
19th.
REPORT OF OFFICERS
WASTEWATER DIVISION - Dale said he had attempted to contact Jimmy
Spangler, but he is in New Orleans at a national wastewater
meeting .
ENGINEERING DIVISION - Gene reminded the Board that the February
meeting will include a tour of the Engineering Division.
DIRECTOR' S REPORT
ENGINEERING DIVISION - Howard reported that at the last meeting
Mr. Clegg had voiced concerns regarding the 1990 Local Street
Repair contract, which is the Kipling and LaSalle Blvd. Bob felt
he might not be able to complete the wearing course due to
inclement weather. Howard stated that work has been completed
due to the mild November. On Local Street Curb & Gutter, the
contractor was running behind primarily at Cedar St . access and
the placement of leveling course on the five streets which were
involved; again, due to mild weather, the curb & gutter and
leveling courses have been placed on all the streets . The
Cavanaugh Rd. work which was delayed due to Consumers Power
Company service lead relocations , the concrete work is completed,
and the base and leveling courses were placed.
ENVIRONMENTAL BONDS - The sale of environmental bonds has been
approved by Council and are scheduled to be sold on December 6 .
There is a special meeting of City Council on that date to accept
the low bidder.
WASTEWATER TREATMENT BONDS - The Director said capital
improvement projects totalling $2 . 8 million were submitted, and
as of December 3rd, City Council has approved the sale of the
Wastewater Treatment Bonds . Permission has been received to
proceed with implementation of projects contained within that
bond, and Purchasing has been notified to proceed with the
finalization of contract documents and advertising for the Potter
Park pump station and sewer modifications at Potter Park.
COMBINED SEWER OVERFLOW - Mr. Severy, through Mr. Spangler, has
authorized the consultant to proceed with the design of specific
projects within the combined sewer overflow program. The
preliminary report was submitted to DNR December lst, in
Page 2
compliance with the NPDES permit.
REFUSE - LEAF PICK-UP - As of Friday, Dec. 2nd, 5 , 582 cu.yds . of
leaves have been picked up by city crews . The cumulative cost to
date for that leaf pick-up is $13 . 87 per cu.yd. Through October
of this year, the general refuse cost is $26 . 18 per cu.yd.
REFUSE - BAG SALES - Bag sales for November were 108, 900 as
compared to 173 , 600 for November of last year. This is a
decrease of 37 . 27%, which makes a 16 . 36% decline in revenues for
November as compared to a year ago. Cumulative sales for the
first five months are down 28 . 5%, with revenues being down 8 . 19%.
For the month of October, revenues versus expenditures showed a
deficit of $21 , 258. The balance of expenditures versus revenues
was +$1 ,222 .00 . The leaf pick-up program, which is not receiving
any revenues for November, has approximately $60, 000 of
expenditures . The month of November will show -$60,000 for the
first five months of the fiscal year. Based on that, Mr .
McCaffery said he will direct the 0&M Division to reduce the
number of collection routes from 7 to 6 , effective January 7th.
He will continue to monitor and evaluate the program.
RECYCLING PROGRAM - Howard distributed copies of the draft
report, "CMC Implementation Plan, " which was received today.
Most of the items in the report have been discussed and concurred
with as of today by the Ad Hoc Recycling Committee, with two
exceptions; (1 ) A final decision has not been made as to who
operates the composting processing facility; (2 ) The consultant
is recommending that yard waste be collected through the pickup
of kraft paper bags , rather than any type of plastic bag. That
has not been discussed by the committee yet.
June said the City of Buchanan had tried kraft paper bags , and
found them unsatisfactory, due to deterioration.
Howard asked the Board to review the report, and make comments at
the January meeting.
Howard pointed out discrepancies in the report which he will
point out to the consultant to correct. On page 46 , there is a
recommendation to the State of Michigan that the City of Lansing
receive $2,362,000 of state money as a grant towards the capital
costs of the program. Based on that grant, they are recommending
the City of Lansing be responsible to purchase the necessary
equipment for the yard waste collection, which is estimated at
$448,000. That would come out of the Environmental Bond fund.
The operating costs outlined on page 45, totals $1 .477, 000 which
the Ad Hoc Committee has to decide how that is going to be
Page 3
financed. On page 50, 2nd paragraph, they state operating costs
for the recommended programs are $1 ,860,000. Clarification
between page 45 and page 50 is required.
Howard said the tipping fee for projected yard waste disposal at
a private facility is not shown. Regarding the recyclable
transfer station, the consultant has not recommended a truck and
chassis and roll-off container mechanism for the containers .
Gene asked Howard to explain the need for the Recycling
Coordinator. Howard said he preferred to have the job
description with him in order to do that . However, he briefly
mentioned this position was incorporated in the budget for this
year because of the Clean Michigan Community Grant . Through the
budget process , and request for funding by The Recyclers of
Ingham, Eaton, Clinton Counties , City Council deferred full
funding for the Recycling Coordinator by one-half year. Since
the budget preparation, a job description has been written
describing the duties and responsibilities , and the job has been
posted, as well as advertised in numerous publications . The
deadline for submitting applications was November 30 . Interviews
are expected to take place in the next three or four weeks . He
mentioned some responsibilities such as working with the
consultants , receiving and distributing the educational and
instructional literature, distribution of 37 , 000 containers, and
manning of telephones by staff and how the staff should
appropriately respond has to be developed. Once this program is
underway, coordination must be continued with apartment complexes
and with commercial establishments to develop programs . In
accordance with the Clean Michigan Community grant, data has to
be accumulated and reports submitted on a periodic basis
throughout the six-year life of the program. Presentations and
conferences must be had with other communities within the state
as to how this program was developed and share pro ' s and con' s of
the facets of our program. The consultants are recommending in
addition to the coordinator, that the City retain two additional
full-time employees for publications and information.
Howard said he would provide the board with the job description
for the Recycling Coordinator.
INTERSECTIONAL IMPROVEMENTS TO MARTIN LUTHER KING JR. BLVD/LOGAN
& SAGINAW - The Mayor ' s office has requested this issue go back
to the Public Service and Planning Boards to get a definite
answer as to whether this project should proceed or not. The
City Attorney has indicated no action should be taken by either
board. Howard said he would go back to the Mayor with the
Attorney' s advice and see if the Mayor continues to request
Page 4
action by the boards . MDOT is planning to do signalization
changes at the Saginaw and Oakland intersections . The contract
has been awarded. The changes are expected to be done between
March and July, 1991 .
EXISTING PEDESTRIAN STRUCTURE AT MARTIN LUTHER KING JR.
BLVD/LOGAN AND WASHTENAW - MDOT has recommended the pedway be
removed and not be relocated. They request the City ' s
concurrence in that recommendation. The Planning Board has
recommended the pedway be reconstructed and relocated over both
segments . The Traffic Board has not acted on it, but has
received the report and surveys from the Transportation Division.
That report will be provided to the board at the next meeting,
and Howard indicated he may ask the board to make a
recommendation on the matter, but he has to return to the Mayor
first.
ACT 51 - Howard distributed a report broken down into Local and
Major Streets , and discussed the projected revenues and
expenditures as shown in the report. For Major Streets through
October, there was a 3% decline in revenues as compared to last
year, or a net difference of 5%. For 1992, projections show no
growth in revenues , resulting in a fund balance of $31 ,000 .
Howard said he has directed staff to submit a budget $107 , 000
less than what we have this year for routine maintenance and
operation on Major Streets , for a 3 . 6% decline.
Cleo asked about an evaluation of streets by use of a numerical
rating index such as was done several years ago . Mr . McCaffery
said Mr. Clegg has done a similar report which he can provide.
BILLING FOR RECYCLING PROGRAM - Howard discussed possible methods
of billing residents for their participation in the recycling
program. The BW&L has requested an evaluation of separate
billings for sewage, separate from water and electrical, because
they feel they get blamed for sewer rate increases . Howard said
he has asked that incorporating a separate billing for recyling
be looked at, whereby separate billings for the BW&L and the City
would go out in the same envelope. The City ' s billing would be
for sewage and recycling . Using the BW&L would incur another
$100,000 cost to the recycling program for billing and collection
services . Another method of billing would be to add it to the
property taxes as a user charge for City services .
EPA REGULATIONS - As of October 31, the EPA has issued Stormwater
Regulations for Municipalities which will be applicable to
municipalities with a population of 100,000 and over. The City
of Lansing will have a two-phase permit with the first phase due
Page 5
May, 1992, which falls within our FY 91-92 budget. Preparation
of that first-phase application will cost approximately $150,000,
to obtain all the necessary data. Based on preliminary
information, total permit application, phase I and phase II , will
cost the City approximately $400, 000 .
CREGO PARK - Ray said the consulting firm will begin drilling
next week for the hydrogeologic study.
WASTEWATER - Ray said the consultant would be in next week to
begin the efficiency study.
NEW BUSINESS
BOARD EVALUATION OF THE PUBLIC SERVICE DEPARTMENT - Dale
announced that, in consultation with the Director, each division
head will contact the board liaison member who is responsible for
that particular division. Together, they should develop a
working draft of their section of the evaluation. Dale said he
would set a new policy by, as Chairperson, being responsible for
the preparation of the final report. Dale said he hoped
subsequent chairpersons would continue that responsibility. He
stated he would invite two board members to serve as a working
committee with him to take the division reports and put it into
the final evaluation report.
Gene Russell asked Dale if it could be put into a motion so that
it would become a policy of the board.
Jeff Abood made the following motion:
THAT each division officer, working with the Division Head, will
provide the board with a draft evaluation report dealing with
his/her specific division. THAT the Chair, who will be assisted
by a working committee, the number and make-up to be that of the
Chair' s selection, will compile and edit the first draft into a
final draft. THAT the final draft will then be brought back to
the full board for final approval. THAT this be adopted as the
method for putting together the Board Evaluation on a yearly
basis.
Gene Russell supporting . MOTION CARRIED.
YEAS: 5
NAYS: 0
ABSENT: 3
Page 6
RECYCLING COORDINATOR INTERVIEW COMMITTEE - Dale stated that Cleo
Cipicchio has agreed to assist the Director as a member of the
interview/selection process .
The meeting was adjourned at 9 : 23 P.M.
Respectfully submitted,
e � �' P
g`�aret H. Pollard
Secretary to the Board
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Page 7
0:
BV
'90 DEC
BOARD OF PUBLIC SERVICE
MINUTES
OF
NOVEMBER 7 , 1990
PRESENT: Cleo Cipicchio, Dale Granger, June Knostman, Gene
Russell , Dave Smith
ABSENT: Jeff Abood, Rick Kibbey, Toni Glasscoe
STAFF: Howard McCaffery, Ray Severy, Bob Clegg
The meeting was called to order at 7 : 35 P.M. by Chair Dale
Granger. The Chair entertained a motion to approve the minutes
of the October 3rd meeting. Dave Smith so moved, with Gene
Russell supporting . CARRIED.
REPORT OF SPECIAL COMMITTEES
AD HOC RECYCLING COMMITTEE - Dale reported that the meeting
scheduled for today was cancelled because the consultant ' s cost
information had not arrived. It did arrive late this afternoon,
Howard gave copies to Cleo , Gene, and Dale (committee members ) .
The next meeting is scheduled for November 14th at 5 : 30 .
Dale stated that at the first meeting of October 23rd, Friedland
industries provided information to the committee describing their
abilities and experience in the management of recyclable
materials . Pat Lindemann, Chair of the committee, and Dale made
an on-site visit to that operation a few weeks ago. The
manager-owner would like for any committee members and members of
this board to take a tour of their site . Dale feels it is a
worthwhile trip. There was discussion of this facility and
others that offer this type of service . Dale stated his belief
that if the City uses this type of service whereby the City would
do curbside collection and take the recyclables to such a
facility which would pay for the marketable materials , the
deadline may be met . This appears to meet all the requirements
of the proposal which was adopted by the August 7th election.
Other alternatives are being studied.
June said r-hat recently Granger has added colored and glazed
paper , such as magazines , at the drop-off center.
Gene reported that at a recent meeting of the ad hoc committee ,
the recycling coalition group brought in their attorney, Zolton
Ferency, who verbally presented his legal opinion of the
ordinance .
BOARD OF PUBLIC SERVICE
MINUTES OF NOVEMBER 7 , 1990
PAGE 2
Howard discussed the procedures planned for the curbside pick-up.
There will be city-wide collection, once a week on the same day
as regular collection. There will be nine routes. It will be a
curb sort, With one container provided for recyclables . The
driver will sort the items into the bins on his truck. If the
container has items which are not prepared according to the
educational literature, the item will be left with a note
explaining the problem.
WASTEWATER INDEPENDENT STUDY COMMITTEE - Howard distributed a
copy of Black & Veatch' s Cost of Service Study (DRAFT COPY) . A
meeting will be held next week with the consultant to review the
draft. Howard noted that comments have been received from the
DNR, and comments are forthcoming from the Board of Water of
Light and Don Hines , attorney representing the Industrial
Council . The Finance Department is reviewing the study and will
make comments .
Howard briefed the board on the ways the wastewater rates are
charged, and the items in the report he felt were most
significant. There was discussion of the Black & Veatch report.
Howard said that as he receives comments from the Board of Water
& Light, he will make copies for the board. He recommends no
action be taken by the board until the December or January
meeting.
REPORT OF OFFICERS
0&M Division - June Knos-man reported she had talked to Jim
Campfield. The equipment is ready for winter, with a little more
work needed on the snow plow blades . Last year' s strike resulted
in a low salt supply, and more sand was used. This year, he has
a good supply of salt going into the season. The snow plowing
policy remains the same as past years . June expressed concerns
with the plowing on Logan Street, and Logan Street bridge. Ray
said the problem occurs because of a gap between the time the
night crew leaves at 7 : 00 a.m. and the day crew begins work at
7 : 30. Allowing for clean-up of the night crew and actual
starting time for the day crew, there can be a gap of up to an
hour. He will talk to Jim more about this .
June stated there should be more public awareness of the
plowing/salting policy. Howard said there would be a related
article in the winter issue of -the Parks & Recreation and Lansing
School District newsletters . There will also be an announcement
in the State Journal .
BOARD OF PUBLIC SERVICE
MINUTES OF NOVEMBER 7 , 1990
PAGE 3
Leaf pick-up is going well . The leaves are taken to Bath. Even
Though Mere is ten minutes more of driving time for the truck
drivers , Mr . Campfield feels this is offset by Lhe difference in
the dumping fee .
Jim is enthusiastic about the upcoming recycling program, and
believes education in the schools is the best tool for promoting
a successful program. He expressed concerns about being able to
get the necessary equipment in time to implement the program.
June stated that Jim' s greatest concern at this time is how to
satisfy the people of Lansing who want the same service level as
in the past , and how he can accomplish this with higher costs and
less revenue .
June exoressed concerns for the lack of lane markings on city
streets . She acknowledged this seems to be a problem state wide .
Mr. McCaffery said he would have Mr. Berridge prepare a brief
report on cost , number of miles , and normal practice .
DIRECTOR' S REPORT
The City Council has approved the sale of the Environmental Bond
funds and Finance is preparing the bid and specs. at this Lime .
The Wastewater Treatment Improvement Bond issue , which will be a
revenue bond, has been referred to committee , and should be back
to Council for approval next week.
REFUSE DIVISION - Bag sales for the month of October were down
14. 78% as compared with a year ago. Cumulatively, they are down
6 . 39%. Revenues , with the increase in cost of bags .. were up
13 . 62%; cumulatively, -revenues are down 6 . 13%. The first
quarter , ending September , revenues vs . expenditures were
+$22 ,484. July sales were good; however , August and September
showed losses of about $7 ,000 per month.
Cost of leaf disposal is $2 .40 per cu.yd. The cost of municipal
waste disposal is $7 . 93 per cu. yd. For the first three months ,
the actual cost to collect and dispose of municipal waste was
$25 . 80 per cu. yd. , and for the three weeks we have disposed of
the leaves separately, the cost has been $19 . 30 per cu.yd.
Howard noted that the rain which began Sunday night and lasted
through Monday night resulted in 2 . 73" of rain. There was some
scattered basement flooding throughout the city, in approximately
six areas . Two of those areas are under investigation. One is
Sheffer and Wilson at the northwest end, and Schlee St. on the
south side . There was also a problem in Lansing Township, and an
iOARD OF PUBLIC SERVICE
MINUTES OF NOVEMBER 7 , 1990
PAGE 4 _
I&I study on that segment will be done to determine where the I&I
is coming from. Lansing Township will be asked to remove their
storm water from our sanitary sewer system, if identified.
Howard distributed an updated I&I report . The report shows the
I&I removed to date results in 2, 170,000 gallons being eliminated
from the system.
June asked Howard if it is possible to use the sludge from the
Wastewater Treatment Plant , in combination with the composted
leaves , to make a marketable product and further reduce
landfills . Howard responded we would be willing to try this on
an experimental basis to see if it can meet EPA standards , and
depending upon coming to an agreement with Dr. Snell .
June inquired about the latest figures on FAST TRAK. Howard said
the permits were issued to 345 packers and top usage was 262
vehicles . Copies of the November report will be provided to the
Board.
Gene stated that on most of the streets where he drives , the
traffic signals are not progressively timed. Ray agreed, and
said he would check into it .
Gene also said that at Pleasant Grove turning onto Mt . Hope in
either direction, the green time is very minimal , hardly allowing
time to complete the turn.
CITY ENGINEER' S REPORT
Bob Clegg distributed an updated Project Status Report .
1990 CURB & GUTTER - Concrete work on all streets has been
completed. Aggregate base has been installed, and asphalt base
has been placed on four of the five streets . Cedar St . , access
road south of Cavanaugh, is waiting for better weather to have
the base course placed.
CAVANAUGH RD. CONSTRUCTION - We opened the road, and then was
informed by Consumers ' Power that the gas mains were too shallow,
and had to be lowered. That contract is behind schedule. The
contractor is hoping to install aggregate base this week if the
weather holds . The sanitary sewer repair in that area is
complete. - -
1990 SIDEWALK REPAIR - This is the area of Martin Luther King Jr.
Blvd. , Washington Ave . , and the river. About 50Q/ of the work is
BOARD OF PUBLIC SERVICE
MINUTES OF NOVEMBER 7 , 1990
PAGE 5
completed. The work is closed for the season.
Dale asked Bob if he knew what activity is going on west of Logan
on Grand River. A section of the westbound lane has been blocked
off tonight. Howard said it is the Board of Water & Light making
an emergency repair. Dale said he thought the Board ' s schedule
of work should be given to the Engineering Division on a daily
basis . Bob said both BW&L and Consumers Power have standing
permits and are permitted to make cuts . They do not contact the
Engineering Div. for every cut . Some are emergency excavations
that occur in the middle of the night.
Gene inquired about the work at Grand Ave. Bob responded that it
is part of the I&I work. There is one more lead to put in.
LOCAL STREET REPAIR - LaSalle/Kipling area - The base paving has
been completed. Initially, the intent was to put wear course on
that road, however, unless the temperature warms , it will have to
wait until Spring. The road is in good shape .
1989 SIDEWALK REPAIR - Completed.
Bob reported that of 21 projects that need the Public Improvement
V' s completed, six have been completed and sent to the Controller
for processing . Approximately one project per week is being
completed.
Two engineers have been hired and have begun work. They are Dan
Danke, who will be doing a lot of utility activities , and Samir
Matta.
Interviews have been completed for the two engineering
technicians , and the selection process is in progress . As budget
approaches , this may be delayed.
NEW BUSINESS
Dale noted that the Board has been given copies of the Cost of
Service Study and. I&I Removal Update . No further discussion.
The meeting was adjourned at 9 : 15 p.m.
Respectfully submitted,
g1ret H. Pollard,
Secretary to the Board of Public Service
C7) RECEIVED
C� N ' NOW 0 ! 1990 e
cr) L°
MAYOR'S OFFICE
Ali � BOARD OF PUBLIC SERVICE
.,� CITY OF LANSING
MINUTES
o OF
cj OCTOBER 3, 1990
cj? 0R'ENT: Jeff Abood, Dale Granger, Rick Kibbey, June
Knostman, Gene Russell , Dave Smith
ABSENT: Cleo Cipicchio, Toni Glasscoe
STAFF: Howard McCaffery, Ray Severy, Bob Clegg , Jimmy
Spangler
GUESTS: Suresh Sangal and Vyto Kaunelis of McNamee , Porter
& Seeley
The meeting was called to order at 7 : 30 P.M. by Chair Dale
Granger. The Chair entertained a motion to approve the
minutes of the September 5th meeting. Gene Russell so moved,
with June Knostman supporting. CARRIED.
REPORT OF SPECIAL COMMITTEES
AD HOC RECYCLING COMMITTEE - Dale reported that a special
meeting was held for the purpose of hearing a consultant from
Florida who is going into a composting business proposing to
handle all types of trash waste.
Dale noted that a new ordinance will be required after May 31 ,
1991 , to continue some type of solid waste collection system.
He expressed the concerns of the committee regarding the
amount of time required to draft an ordinance , provide
opportunity for Council debate , public hearings , etc. The
committee is meeting every other week in an effort to meet the
deadlines .
WASTEWATER SYSTEM INDEPENDENT STUDY COMMITTEE - Dale reported
that he and Dave Smith had attended the second meeting today .
A good meeting was had with the staff of the Michigan
Department of Natural Resources regarding their enforcement
capacity dealing with the City ' s Wastewater Treatment
facility. It was an informative meeting introducing the
committee to what the state inspection process provides for ,
and how well our facility is measuring up. Dale stated he was
impressed with the good working relationship between Jimmy
Spangler , the Wastewater Division Superintendent , and the
State representatives . The committee is currently waiting for
BOARD OF PUBLIC SERVICE
MINUTES OF OCTOBER 3, 1990
PAGE 2
a report from Black & Veatch regarding the Cost of Service
Study which should be ready any time .
The committee recommended that the City engage consultants to
do some specific analyses of the plant operations , and to
evaluate the pumping station program and interceptive sewer
program.
The EPA has new regulations requiring more stringent testing
of sludge to detect contaminants .
June Knostman asked why it is necessary to spend money on an
outside consultant if the plant is operating to the
satisfaction of the DNR. Dave Smith said that while the DNR
requires that certain standards be met , they do not
necessarily judge the overall efficiency of the operation.
That is something the outside consultant , together with the
study committee , would be in a better position to determine.
Howard said the outside unbiased consultant and committee
would provide credibility in the minds of the industrial
council that is seeking answers to the reasons for the rate
increases .
REPORT OF OFFICERS
Engineering - Gene Russell stated that he would like to have
the January or February meeting on 7th floor, and walk through
the Engineering office to see how it operates , and perhaps the
other divisions at a later date .
Gene , as a member of the Ad Hoc Recycling Committee , made
remarks about the process that was introduced at the special
meeting of the committee which Dale had previously referred
to. He noted that the consultant claimed to be able to take
the whole trash stream and compost it in 21 days . After 21
days , the composted by-product is like topsoil with fertilizer
in it .
Dale added that this company sells a special additive which is
to be mixed with the composted materials . This is their
secret mix and is expensive. He feels there is a lot of
unanswered questions with this procedure .
WASTEWATER DIVISION - Jimmy Spangler commented that the
Wastewater System Independent Study Committee seemed to be
going well , and that he trusted they would find that his
operation is an efficient one . The new Resource Conservation
Recovery Act rules no longer exempt sewage sludge from
BOARD OF PUBLIC SERVICE
MINUTES OF OCTOBER 3, 1990
PAGE 3
-----------------------------
r_egulati.on under the Hazardous Waste Act . Past tests for
toxicity have shown no problems , but there have been about 29
more organics added to that testing . This is a concern for
him at this time as he waits for the results of the tests .
New federal regulations have come out on the Industrial
Pretreatment Program, and an updated ordinance will be
required.
Jimmy said he had spoken to Personnel about referrals for the
Assistant Superintendent vacancy. The referrals should be
ready by Monday, but he will be in Washington, D. C. He hopes
to be interviewing the following week.
Jimmy stated odor complaints have been up towards the end of
the summer, and he has been working with Air Quality Division
regarding that matter. Surface Water Quality was at the plant
this morning. A couple of chambers will be covered, which are
probably primary sources of raw sewage odors . They are also
discussing with the State a couple of modifications to one of
the odor control systems to improve its efficiency.
June asked Jimmy about the odors at the pump station at
Frances Park. He explained that odors may occur when his
personnel must go into the wet well areas for servicing. It
is required by law that fans must be operating to create an
acceptable air level for them while they are inside. This air
is pumped out without going through the odor control system.
This servicing happens seven days a week at different times .
OPERATIONS & MAINTENANCE - June reported that she had been
unable to reach Mr. Campfield or Mr. Kreinbrink because they
were in meetings all day. She thanked Howard and Bob Clegg
for the good job they had done of repairing streets this
summer. She reported that in the 900 block of W. Lenawee
(north side ) , a two wheel trailer full of tin cans is parked
behind a building, three doors west of 910 . Also, three
houses east of Logan, in the far back yard is an abandoned car
among the weeds .
DIRECTOR'S REPORT
WASTEWATER DIVISION - Based on a report from the Board of
Water & Light , water usage is down 10% as compared to a year
ago .
As of today, Howard said he had submitted a request for
$2 . 8 million to the Finance Dept . to secure bonding on the
Wastewater System capital improvements projects as submitted
BOARD OF PUBLIC SERVICE
MINUTES OF OCTOBER 3, 1990
PAGE 4
in the budget. Also, a request has been submitted to Finance
regarding the Environmental Bond issue for them to request
approval to sell the remaining $6. 3 million to continue the
clean up of Diamond Reo, Paulson, underground storage tanks ,
and asbestos abatement, in addition to having the $1 . 3 million
for the City share of the recycling/composting program.
REFUSE DIVISION - Bag sales for the month of September as
compared to a year ago were down 43. 6%, and revenues were down
24. 86%. Cumulatively, bag sales for the first quarter were
down 29 .4%, revenues were down 11 . 28%. Through August ,
including the general fund subsidy, revenues were $316, 508 and
expenditures were $287 , 348, for a +$29 ,000 balance in the
Refuse Fund. It appears September figures will show
approximately +$7 ,000. Leaf pick-up will be heavy in October
and November. Because it is a separate pick-up this year, it
will be more costly to operate. Howard stated he plans to
monitor this program closely.
OPERATIONS & MAINTENANCE DIVISION - Trucks and snow plows are
being prepared for the winter operations .
TRANSPORTATION DIVISION - The Transportation Division will be
receiving selections on the El site development proposal . An
announcement will be made by the Mayor regarding Lot #2 at
part of Shiawasses and Capitol Avenue. An announcement about
sale of the Civic Center will be made at the same time.
CITY ENGINEER' S REPORT
Bob distributed a copy of his Status of Projects report .
Aurelius Rd. is scheduled for wearing course next week. That
is the final phase of the project.
1990 Curb & Gutter Project is considerably behind schedule. A
new contractor is having a problem keeping up with the
schedule. After discussion, he is making appropriate
progress . Bob is concerned that he will not be able to
complete the project this year.
Cavanaugh Rd. Construction - The first phase , milling the
surface from Cedar to Stabler , began today. The next phase
will be to excavate and replace some sanitary sewer. That
will be quickly followed with curb removal and replacement .
1990 Sidewalk Repair - Work has begun. This is the new area
east of Martin Luther King Jr. Blvd/Logan St . between Mt . Hope
BOARD OF PUBLIC SERVICE
MINUTES OF OCTOBER 3, 1990
PAGE 5
and the River to approximately Washington Ave. The contractor
is moving well , but is not expected to complete the project
this season.
I&I Removal and Sanitary Repair - Of the original items on the
project, about 90% are completed. Additional work will be I&I
removal corrections where funding has been identified.
1990 Local Street Repair - This area is on the east side ,
Kipling, LaSalle Blvd. , etc. This is a complete
reconstruction job. All concrete work is completed. They are
currently installing aggregate base and are about 50%
complete. Edge drains to improve drainage have been
installed. Rain should not impact as heavily as in the past .
Approximately five good weather days is needed to get the
aggregate base in.
1989 Sidewalk Repair - Construction is completed except for a
block that was missed. The same contractor is doing the 1990
contract, so he will take a week and complete that block.
Bob noted there was a long list of completed projects which
had not been finaled out. Several of these have been closed
recently. A temporary assistant is working on the backlog of
Public Improvement V' s , the final step of the assessment
rolls .
Bob stated he is in the process of hiring two new engineers ;
some salary negotiating is going on, and he believes he will
end up with two good engineers .
Two Engineering Technician-26 positions are still vacant .
Referrals have just been received, and interviews are being
scheduled.
OLD BUSINESS
June related that the plans for the Christmas dinner are
complete . It will. be Tuesday, December llth at the Elks in
the Blue Room. Cocktails at 6: 30 with dinner at 7 : 00 or
later. The menu will consist of a prime rib dinner .
NEW BUSINESS
Jimmy Spangler presented a history of the combined sewer
system. The first study was done in 1972 , looking at a
correction program, but was never acted on. In 1980 , a 201
Facilities Plan was submitted to DNR. That included two
BOARD OF PUBLIC SERVICE
MINUTES OF OCTOBER 3, 1990
PAGE 6
phases . The first phase is the project that was recently
completed in the past six or seven years of construction;
i . e . , plant expansion, sewer work, and pump station upgrades .
Phase 2 addressed the combined sewer overflow program. At the
time of that submittal , combined sewers were not fundable
under the grants program. There was no interest on the part
of the DNR for proceeding with doing any of the work. Phase 2
was set aside . Phase 1 was implemented. In 1987 , when we
were issued our NPDES permit , we were requested to address the
CSO problem.
( Slide was shown of the Wastewater System Improvements ) .
Suresh Sangal and Vyto Kaunelis of the consulting team of
McNamee, Porter & Seeley gave an update on the CSO study, the
work plan, and status to date . The CSO study has been in
progress since April 1990, and is scheduled to be completed in
June , 1991 . They showed a map indicating where the separated
sewers are now, and indicated areas where they felt the most
good . for the least amount of money could be done. They
discussed their list of highest priority ranking with the
highest being public health protection (bodily contact ) ;
second, basement flooding areas ; and third, system
operability, including access for maintenance and
above-average maintenance requirements . The MDNR is
particularly concerned about the first criteria , and board
members expressed concern over the second, basement flooding .
After discussion, Rick Kibbey moved to adjourn. The meeting
was adjourned at 10 : 05 P.M.
Respectfully submitted,
Margaret H. Pollard
Secretary to the Board
mhp
RECD. LANSING
CI T`' "LERK
BY:
'90 OCT 1 PM 2 50
BOARD OF PUBLIC SERVICE
MINUTES
OF
SEPTEMBER 5, 1990
PRESENT : Cleo Cipicchio, Toni Glasscoe , Dale Granger, Rick
Kibbey , June Knostman , Gene Russell , Dave Smith
STAFF : Howard McCaffery, Bob Clegg
ABSENT : Jeff Abood
The meeting was called to order at 7 : 40 P .M. by Chair Granger.
The Chair entertained a motion to approve the minutes of the
August 1st meeting . Cleo Cipicchio so moved , with Toni Glasscoe
supporting . CARRIED .
REPORT OF OFFICERS
AD HOC RECYCLING COMMITTEE - Dale Granger and Cleo Cipicchio made
comments regarding the two meetings which have been held . Dale
stated the most significant thing to come out of the meetings is
that the City Attorney has ruled that the language of the
question on the ballot does not prevent the City from contracting
parts of the service out to private sources . At this time , the
program is voluntary for residents , unless Council adopts an
ordinance requiring participation . The present solid waste
collection system operated by the Public Service Department will
end May 31 , 1991 , and a revised ordinance by City Council to
continue a solid waste collection program will be necessary .
Concerns were discussed regarding the inability to obtain the
necessary equipment in time to have a new program in place by
May 31 . Gene Russell reported that Dr. Snell has formed a new
corporation , Compost ers , Inc. , and has a piece of equipment
capable of windrowing and composting the leaves in seven days .
Mr . McCaffery stated that he would be meeting with Composters ,
Inc . in a few days to discuss tipping fees for composting for
this Fall .
INDEPENDENT WASTEWATER STUDY COMMITTEE - Dale reported that the
committee will meet at 1 : 00 P .M. on September 12 at the
Wastewater Treatment Plant , and the committee will do a complete
walk-through of the plant . Gene said he would be interested in
the walk-through .
BOARD OF PUBLIC SERVICE
MINUTES OF SEPTEMBER 5 , 1990
PAGE 2
ENGINEERING - Gene encouraged the board members to be watchful
for problems such as streets and sidewalks needing repair , signs
down , etc . , inasmuch as it is impossible for P . S . staff to spot
all areas that may need attention .
Dale questioned Bob Clegg as to the purpose of the hole in front
of Gorman ' s Market on Grand River. Bob said he would check into
it , but he thinks it is a retention basin.
Rick Kibbey stated that on the new Main St . at Holmes , the turn
is greater than 900 turning south onto Holmes . Mr . Clegg
promised to look at it .
DIRECTOR ' S REPORT
REFUSE DIV . - The Director reported that bag sales for August
were down 44 . 88% , and revenues were down 26 . 5% • Bag sales for
the month of August , as compared to a year ago , were down 22 . 8% ,
and revenues were down 4 . 95%. May , June , and July sales as
compared to a year ago were almost equal , within 200 bags .
TRANSPORTATION DIV . - Mr. McCaffery reported that the renovations
at the South Capital and North Capital Ramp have been completed .
Major renovations are in progress at the S . Grand ramp . The
upper two floors are closed and there is partial parking on the
third level . Permit holders were relocated to N . Grand with a
discount . This work is scheduled for completion October 28 .
The Transportation Division and the Planning & Municipal
Department have recommended the selection of J&G Financial
Management , Inc . to develop the El and E2 sites for a parking
ramp , including two phases of office buildings , and a CATA bus
terminal . CATA has received a grant from MDOT . This development
is subject to successful negotiations with the developer to make
it a financially feasible project for all parties concerned .
The Lansing Building Authority has proceeded with appraisals and
environmental audits of the majority of the parcels in the
Cedar/Larch corridor . Offers have gone out to twelve parcels .
Additional offers will be going out next week . We have closed on
two parcels on Michigan Avenue , and expect to close on others in
t h e next week to ten days .
INFLOW/INFILTRATION REMOVAL PROJECT - Mr . McCaffery distributed a
status report of the Inflow/Infiltration Removal program which
BOARD OF PUBLIC SERVICE
MINUTES OF SEPTEMBER 5 , 1990
PAGE 3
has been conducted during the past few years . This involves
removal of storm water from the sanitary sewer system. The
removal rate at this time is 85% . Dale asked for an update at
the next meeting .
June Knostman reported that the odor in the Frances Park pump
station area has been very bad recently . Howard said h�- would
check into it as soon as possible .
June inquired about the sidewalk on Allegan St . at Woolworth ' s .
Howard responded that the property owner has been contacted .
Mr .Clegg said the sidewalk is raised approximately one-half inch
in places .
Gene Russell remarked that on the south side of Main St . from
Cooley Gardens to Logan , the sidewalk is in bad shape .
CITY ENGINEER ' S REPORT
Mr . Clegg distributed an updated project report .
Bob reported that all concrete curb and gutter has been poured on
Dell Rd . Curb and gutter will be poured this week on Aurelius
from Dell to Willoughby .
1990 Curb & Gutter is scheduled to begin construction tomorrow.
jolly Rd . Bridge over Sycamore Creek - preliminary plans have
been submitted by the consultant to the Public Service Department
for review.
Jolly Rd . , Penn . to Aurelius , Phase I - from Penn to the railroad
crossing is a week behind schedule . Anticipated completion is
Sept . 14 .
Cavanaugh Rd . Construction - Public Improvement IV is going
before Council this evening . If it passes , construction should
begin in 14 days . Phase I will be from Cedar to Stabler and will
be done this construction season . Phase II - Stabler to Martin
Luther King will be constructed after school 1 et s out next
spring .
1990 Sidewalk Repair - Construction is scheduled to begin
Sept . 17th . This is a repair of sidewalks in the area bounded by
Washington , Martin Luther King ,- -Mt . Hope , and the river . New
BOARD OF PUBLIC SERVICE
MINUTES OF SEPTEMBER 5 , 1990
PAGE 4
sidewalk will be constructed on Edgewood Blvd . This project
will carry forward to next spring .
I&I Removal and Sanitary Repair - Scheduled for completion
October 12 , 1990 .
1990 Local St . Repair - This is complete street reconstruction in
the Kipling/LaSalle area . It should be completed by November
1st .
1989 Sidewalk Repair (PS 57055) - This project is on schedule and
should be completed by Sept . 14 .
Bob handed out a project list sorted by street name . Dale asked
that the Board of Water & Light ' s (and other utilities ) major
construction work be listed also. Mr . Clegg indicated that could
be developed eventually , by entering all permits into a database .
This has not yet been developed due to lack of staff time , but is
planned to be implemented as soon as possible .
All applicants have been interviewed for the Engineer-32 vacancy .
Because one of the applicants for the 32 position has also
applied for the Engineer-33 position, Mr . Clegg said he would
have to complete the 33 process before he can make a
recommendation on the 32 position . This has delayed getting a
recommendation to Personnel on that position .
June Knostman asked what has been done about the user fees . Mr .
McCaffery said that has been referred to City Council and is in
committee .
The meeting was adjourned at 8 : 55 P .M.
Respectfully submitted ,
�.���
Margaret H . Pollard
Secretary to the Board of Public Service
BOARD OF PUBLIC SERVICE
MINUTES
OF
JUNE 6, 1990
PRESENT: Jeff Abood, Cleo Cipicchio, Toni Glasscoe, Dale
Granger, June Knostman
Howard McCaffery, Ray Severy, Bob Clegg, Jimmy Spangler
`13SENT: Rick Kibbey, Gene Russell, Dave Smith,
The meeting was called to order at 7 : 40 P .M. by Chairperson
Cipicchio. The Chair entertained a motion to approve the minutes
of the May 1, 1990 meeting . Toni Glasscoe so moved, with Dale
Granger supporting. CARRIED.
CITIZEN COMMENTS
Ron Callen, a member of the West Side Neighborhood Association,
and Chair of the City-State Planning Review Committee, spoke
regarding the proposed reconstruction on Logan St./Martin Luther
King Jr. Blvd. between Oakland and Saginaw. He reiterated
concerns he had expressed to the Board at the November meeting,
such as the overall cost of approximately $3 , 000 , 000, the removal
of up to 30 homes, the negative impact upon the neighborhood, and
the fear that the Logan corridor would be made inevitable by this
reconstruction. In November, the. Board voted to return the
recommendations of the West Side Neighborhood Association to the
Public Service Department staff for more study. Mr. McCafffery
later indicated to Mr. Callen that lack of staff time had made it
impossible to devote the necessary time to complete this study.
Mr. Callen wanted to bring the issue back to the Board ' s
attention and to request a change in priorities by the
department.
Mr. Callen noted Mr. McCaffery had given him a message from Jerry
Spagnolly, Assistant Transportation Engineer, indicating there is
a MDOT project to work on left turn phases and to change the
lighting. He' asked that the West Side Neighborhood Association
be able to meet with the department staff to learn more about the
BOARD OF PUBLIC SERVICE
MINUTES OF JUNE 6, 1990
Page 2
signalization changes and also, if necessary, to meet with the
State Department of Transportation.
Mr. Callen distributed a letter he had written to Mr . McCaffery,
dated May 18, 1990 , showing results of their nonprofessional
survey of the traffic situation along Martin Luther King Jr .
Blvd./Logan Street. Their survey showed the traffic congestion
is confined to a short length of time, primarily a left turn
problem during the afternoon rush hour. For that reason, they
feel a great deal could be accomplished by having a left turn
lane only light, and signalization changes would be tried before
any further extensive changes are made .
Mr. McCaffery responded that he had talked to Mr. Callen by
telephone, regarding his meeting with MDOT, and what they wanted
do to scale down the five lane proposal, and if costs were
.�j-i-eeable, to participate in the four corner parcel acquisition.
McCaffery indicated he had received the letter from Mr.
Callen and had referred it to Mr . Berridge and Mr . Clegg for
their information when they begin their studies . Mr. McCaffery
said he would set up a meeting with Mr. Callen' s group, and
possibly with MDOT.
Dale Granger asked Mr . Callen at what times of the day their
study was taken. Mr . Callen said the person taking the survey
saw no traffic congestion in the morning, so a count was taken
only in the afternoon .
CITY ENGINEER' S REPORT
Mr. Clegg stated he met with MDOT to discuss their possible
funding of improvements to this intersection. Both MDOT and the
Federal Highway Administration have shown interest in
improvements to traffic flow along this corridor. MDOT indicated
they are planning to provide funds for their share of the
construction of the five lane cross section alternative through
this area, which is considerably downsized from the original
recommendation of the whole boulevard. This would result in
acquisition of property on the east side only through the area in
question. Mr. Clegg has met with the Planning Division and
property acquisition people, and they are making new estimates of
what the total City cost would be if those acquisitions were to
take place on this reduced five lane cross section. Upon
completion of those figures, Mr . Clegg will be able to prepare a
complete estimate to Mr. McCaffery indicating what the total City
BOARD OF PUBLIC SERVICE
MINUTES OF JUNE 6, 1990
Page 3
share of cost of the project would be, utilizing this specific
solution. At that time, a decision will have to be made whether
the City is willing to fund their share of the project. MDOT is
also willing to pay for the cost of acquisition of four parcels
immediately adjacent to Saginaw and Oakland which would reduce
some of our cost of acquisition.
(Ron Callen left 8 : 02 .PM)
WASTEWATER TREATMENT
Mr . Spangler reported nearly all contractors are off site at this
time. Within the next month, everything should be cleaned up,
and near closing of all contracts. Jimmy stated he hoped to have
an Assistant Plant Superintendent in the near future.
DIRECTOR' S REPORT
Refuse Report - Mr. McCaffery reported refuse bags sales for May,
as compared to a year ago, were up 19 . 32%, revenues were up
27 . 84% ; year-to-date bag sales were down 3 . 18%, revenues were up
3 . 52% . Costs versus revenues for data collected through the end
of April - total revenues, including 10 months of General Fund
subsidy, were $1, 424 , 000 and expenditures were $1, 406, 801 . The
fund is in the black by $17, 357 .
Howard noted the Board' s recommendation on the Environmental
Advisory Board was submitted to City Council, and as of today was
acted on by the Public Services Committee. They concurred in the
Board' s recommendation, and a resolution is on the agenda for
Monday night. The Mayor has also concurred. Mr. McCaffery
pointed out if it passes, there will be a need for three Board
members to serve on that committee.
The State has selected a consultant for the recycling program.
The firm selected is Resource Integration Systems, Ltd. of
Toronto, Ontario. Subs are Resource Recycling Systems, Ann
Arbor; Franklin Associates, Prairie Village, Kansas; Fishbeck,
Thompson, Carr & Huber, Ada, Michigan ( local Lansing office) ; and
Roy F. Weston, Inc . , Detroit, MI . The public relations
information consultant is Public Sector Consultants, Inc . of
Lansing. The consultant is expecting to be able to share
recommendations and receive input around the first of August.
Transportation Div. - The parking rates increases, which have
.BOARD OF PUBLIC SERVICE
MINUTES OF JUNE 6, 1990
Page 4
been recommended to City Council, are the same as were
recommended six months ago when Council approved the five-year
program for the parking system. The Building Authority has sold
$32 million worth of bonds . Debt service will be coming due on
those bonds, and has to be incurred by parking rates, or failing
that, general fund.
There will be a public announcement tomorrow by the Mayor' s
office in cooperation with CATA and B.O.C. regarding the
implementation of the shuttle lot parking system beginning
July 2 , 1990 . There is a $15 . 00 monthly charge. For. the month
of July, there will be no charge ; for the month of August, there
will be a $5 . 00 fee; and September will have a $10 . 00 fee.
City Council did not approve the millage increase of 2 . 5 mills,
but instead went with a half mill. Additional items which will
funded for the Public Service Department will be $200, 000 for
-r..;rige contractual, specifically, that is the estimated cost of
�-_he Shiawassee St. Bridge Study and preliminary plans . $300, 000
will go for sidewalk repair work throughout the City. $326, 672
went to Building Maintenance, and $200, 000 went to major
equipment within the Fire Department.
CITY ENGINEER' S REPORT
Mr . Clegg distributed a project list for the 1990 season. Jolly
Road bids were opened for the FAUS project. T .A. Forsberg is the
low bidder. The preconstruction meeting will be held tomorrow
morning . The bids came in about 6% under estimate and within our
appropriation.
Bids have been received for Aurelius Rd. at $548, 303 , which is
considerably below engineer ' s estimate. Eastlund Concrete
Construction is the apparent low bidder. Public hearings for the
Public Improvement III ' s are scheduled for June 18 .
The Sanitary Sewer Inflow & Infiltration project bid has been
opened. Barnhart & Son is the apparent low bidder at $495 , 000,
which was just below engineer' s estimate. This is the work to
remove public sources of inflow and infiltration into the system
that is a requirement of the EPA, to receive EPA funding for the
work that has already been accomplished in the system. It also
will remove a couple of pollution sources which were discovered
during our research into problems .
BOARD OF PUBLIC SERVICE
MINUTES OF JUNE 6, 1990
Page 5
The Maplewood Pedestrian Overpass bids were reopened this week .
The apparent low bidder is Midwest Bridge at $68, 000 . Cavanaugh
Rd. Bridge work is well underway. Beams will be set this week .
A time extension for completion has been approved from June 18 to
June 29 .
On Monday, June 4, the last of the public hearings was held for
sidewalk work previously completed. Once the P . I . IV' s are
approved, that will be the end of the previous method
of 11 dhave
oing
sidewalk repairs . All those outstanding projects
assessed. Mr. Clegg noted he would like to recognize Mr. Dean
Johnson, one of the new engineers on staff, who has worked
extremely hard to make this possible and has done a very fine job
during the last few months .
UNFINISHED BUSINESS -
WWT RATES
Mr. McCaffery reported the proposed Wastewater Treatment has been
presented to City Council . The billing charge was recommended to
be changed from $2 . 97 per bill to $3 . 42, and the commodity charge
from $1 . 48 per hundred cubic feet to $1 . 92 per hundred cubic
feet. The Industrial Pretreatment monitoring charge was
recomm--nended to be raised from $202 . 00 to $226 . 00 . The increase
in sampling costs went from $80 . 00 to $90 . 00 ; increased
laboratory analysis from $28 .00 to $32 . 00 .
The reasons for the substantial rate increases are two-fold.
One, the total usage for the calendar year was down 14 . 95%, the
majority of that being residential users at 22 . 50, commercial at
8%, industrial at 9 . 9% . Based on the revenue estimates made last
year, which also took into consideration some reduced usage,
there was a shortfall in projected revenues of 9 . 240 or
$1, 138, 000 . At the time rates were approved by the Board last
year in the amount of 120 , we did identify a rate increase on the
base revenues that would be received this year, and which would
require a 15% rate increase to have a balanced cash flow, between
revenues and expenditures . The rate increase we are recommending
is a 30% increase.
We have been operating in a deficit mode for the last eight
years, as far as expenditures exceeding the revenues, and have
been depending on the cash balance within the system. Each year
we have gone through interest received on the bond and the
BOARD OF PUBLIC SERVICE
MINUTES OF JUNE 6, 1990
Page 6
interest reduction fund. For FY 90 , with expenditures projected
at $15 . 5 million with revenues at $12 million, expenditures still
exceed revenues by $1, 489 , 000, and it would be necessary to dip
into our working capital which leaves a balance of $392 , 000 going
into the coming fiscal year. As projections are made for FY 91,
there in no longer a cash. balance to work from.
After discussion, Dale Granger moved that the recommendation of
the Director concerning increase in sewer service rates be
approved. June Knostman supported. CARRIED.
YEAS: 5
NAYS: 0
ABSENT: 3
June Knostman asked how the citizens would be notified of the
increase . Howard replied that a newsletter would be sent to the
customers, individually, before the rates go into effect .
June expressed an interest in working to get positive publicity
from the news media and the new publisher at the State Journal .
NEW BUSINESS
AD HOC RECYCLING ADVISORY COMMITTEE
Chairperson Cipicchio noted that Dale Granger and June Knostman
had expressed interest in serving on the ad hoc Recycling
Advisory Committee. Appointments will be made next month, also
the appointment of officers .
USER FEES
Howard noted he received, yesterday, a communication from the
Mayor requesting advisory boards to meet with a representative of
David M. Griffiths & Associates, out of Chicago, and review and
comment on the Cost Allocation Study submitted by that company.
The Mayor requested this be done the first meeting in June.
Mr. Maxwell reported Finance has contracted with his company to
do a study of costs and revenue analysis of services which are
provided by the City for which there currently is a fee attached,
and also to look at some other areas where there is no fee
attached. The study has been in progress since early January.
BOARD OF PUBLIC SERVICE
MINUTES OF JUNE 6, 1990
Page 7
After discussion, Dale Granger moved that due to lack of time to
review the material, a recommendation will be forthcoming at the
July 11 meeting. June Knostman supported. CARRIED
Yeas: 5
Nays . 0
Absent: 3
The meeting was adjourned at 9 : 55 P .M.
Respectfully submitted,
Margaret H. Pollard
_' ,' l o the Board
R�EG,
C; 4:LERK
BY:
'go RUG 13 P[} 4 25
BOARD OF PUBLIC SERVICE
MEETING
OF
AUGUST 1, 1990
PRESENT: Cleo Cipicchio, Toni Glasscoe, Dale Granger, June Knostman,
Eugene Russell, David Smith
ABSENT: Jeff Abood, Rick Kibbey
STAFF: Howard McCaffery
The meeting was called to order at 7:40 P.M. by Chair Dale Granger. The
Chair entertained a motion to approve the minutes of July 11, 1990. Two
changes were noted. Page one, last paragraph, "A 15% increase" was
changed to, "A 19% increase." Page three, first paragraph, third line, was
changed from "appropriate oversight' to "appropriate inspection." The
minutes were approved as corrected.
REPORT OF OFFICERS
WASTEWATER DIVISION - Dale Granger reported that correspondence has been
carried on between staff and the Michigan Department of Natural Resources
concerning an inspection at the Wastewater Treatment Plant. Jimmy
Spangler, the Superintendent, has reported back to the state on his
findings and the actions that have been taken to resolve the concerns.
DIRECTOR'S REPORT
ENGINEERING DIVISION - Mr. McCaffery reported that all projects are out
for bid except Cavanaugh Rd. Reconstruction. Bids are scheduled to be
received August 7th. This will be a two phase project, with the first
phase being done this fall between Cedar and Stabler, and the second
phase, from Stabler to Martin Luther King Jr. Blvd. , being done next year.
Mr. McCaffery noted that Dean Johnson, who was hired as an engineer last
November, received his Professional Engineering registration recently.
WASTEWATER TREATMENT DIVISION - Howard stated that there are some
problems in maintenance and operations at the plant. Efforts are underway
to correct these areas.
REFUSE - Bag sales for the fiscal year were down 5.31% as compared to a
year ago. Revenues were up 1.3%. For the total fiscal year, including the
$200,000 general fund subsidy, the total revenues were $1,780,000,
expenditures totaled $1,702,891, with a balance of +$77,714. For the fourth
quarter of this year, bag sales were 596,600 as compared to the fourth
quarter a year ago, with sales of 596,400 bags.
BOARD OF PUBLIC SERVICE
MINUTES OF AUGUST 1, 1990
Page 2
Mr. McCaffery indicated he had tried to contact the consultant for a report
on the recycling program, but had been unable to reach the consultant.
TRANSPORTATION DIVISION - Renovations to the N. Capital Ramp and the S.
Capital Ramp are near completion. Major renovations have started on the
S. Grand Ramp. Some parkers will be relocated to the N. . Grand Ramp.
Fast Trak - 433 permits were issued during July. Usage varied from 173 to
143.
The Transportation Div. met with the Westside Neighborhood Subcommittee
and MDOT, to discuss procedures and programming for the left turn phase
sign aliz ation at the intersection of Martin Luther King Jr. Blvd. at Oakland
and Saginaw. The state is letting that out under a contract which will be
bid during August, and the state hopes to install new signals this fall.
NEW BUSINESS
WASTEWATER TREATMENT INDEPENDENT STUDY COMMITTEE - Chair Dale
Granger recommended the appointment of David Smith and himself, Dale
Granger, to serve on the Wastewater Treatment Independent Study Committee.
PROPOSED MARTIN LUTHER KING JR. BOULEVARD SIGNING - Gene Russell
displayed a sample sign for Martin Luther King Jr. Boulevard which he
would like to see put into use on the Capital Loop and when current signs
need replacement. He feels the current abbreviated name signs are not
appropriate. Gene made a motion that the sign be referred to the
Transportation staff. Dave Smith supported. CARRIED.
Ye as: 6
Nays: 0
Absent: 2
CHRISTMAS COMMITTEE APPOINTMENT - Chair Granger appointed June
Knostman as the Christmas Committee to make arrangements for the Christmas
Dinner. December 11 at the Elks' Club was agreed upon.
The meeting was adjourned at 8:25 P.M.
Respectfully submitted,
Jbe,
Margret H. Pollard
Secretary to the Board of Public Service
BOARD OF PUBLIC SERVICE
MINUTES
OF
JULY 11, 1990
PRESENT: Jeff Abood, Cleo Cipicchio, Dale Granger, Rick
Kibbey, Gene Russell, Dave Smith
STAFF: Howard McCaffery, Bob Clegg
ABSENT: Toni Glasscoe, June Knostman
The meeting was called to order at 7 :40 P.M. by Chairperson
Cipicchio. The Chair entertained a motion to approve the
minutes of the June 6 meeting. Rick Kibbey so moved, with
Dale Granger supporting . CARRIED.
DIRECTOR' S REPORT
REFUSE DIVISION - Mr. McCaffery reported bag sales for the
month of June were down 19 . 78% as compared to a year ago.
Revenues were down 13 . 85% . For the fiscal year, bag sales
were down 5 .3% . Revenues were up 1 . 27% . The original
estimate for the fiscal year was $1, 653, 000, and actual
revenues on the bags were $1, 531,380 . A comparison of
revenues vs. expenditures through May, 1990, showed revenues
- ahead by $25, 000 .
TRANSPORTATION DIVISION - Howard stated that the cluster
system has been implemented as of July 9 in the North Grand
Ramp. The Fast Trak shuttle bus service was implemented
July 2nd. Approximately 280 permits have been requested for
this month. There are approximately 80 riders per day at
this time.
WASTEWATER DIVISION - The wastewater rates have been in
. committee over the past three weeks and were approved by
City Council Monday night. A 15% increase was recommended.
A forecast of operations was evaluated by Finance Department
prior to last week' s committee meeting. Finance recommended
a 25% increase. City Council asked that an analysis of the
financial status of the Wastewater Treatment System be done
BOARD OF PUBLIC SERVICE
MEETING OF JULY 11, 1990
Page 2
by Administration at the calendar year end, and be reported
back to them.
CITY ENGINEER'S REPORT
Bob Clegg reported that Main St. and Pennsylvania Ave.
projects are substantially complete . N. Cedar and Shaffer
St. Sewer project ' is complete. Cavanaugh Rd. bridge is
scheduled to be open on July 18 . All projects planned for
this construction season have been bid except the 1990
Sidewalk Repair which is scheduled for bid July 24, and the
Cavanaugh Rd. Reconstruction project. New projects which
have recently started are Jolly Rd. between Penn. and
Aurelius, and Aurelius Rd. between I-496 and Willoughby.
The Engineering Division is still operating with two
engineers and two engineering technician vacancies. The
process is in Personnel at this time awaiting review.
The greatest backlog at this time is site plan reviews . All
sidewalk assessment backlog has been cleaned up.
Mr. Clegg distributed a report he had prepared for Mr.
McCaffery regarding Saginaw/Martin Luther King. Jr./Logan
St . Improvements. The Transportation Div. and MDOT, are
planning to implement signal changes . A meeting will be
scheduled with Mr. McCaffery, Transportation Div. , MDOT, and
the concerned neighborhood organization as soon as possible
to discuss these changes.
UNFINISHED BUSINESS
Chair Cipicchio appointed three board members to serve as ad
hoc Recycling Committee members. Those appointed were Dale
Granger, Gene Russell, and Cleo Cipicchio.
NEW BUSINESS
USER FEES - After discussion, Rick Kibbey moved that the
Board support the general concept of user fees; that such
user fees should cover the cost unless there is some
overriding public purpose. For instance, because we are a
BOARD OF PUBLIC SERVICE
MEETING OF JULY 11, 1990
Page 3
capital city, it may not be appropriate to charge for
parades . Where there are circumstances under which user
fees are likely to cause avoidance of appropriate oversight,
that may be a condition for waiver. There should be a
phasing where the impact is high. There should be a public
hearing, after adequate notice. There should be a study of
the fee structure of other comparable cities in this area.
Any increase in present user fees should be considered only
after a close look at what the goals and objectives of the
Council are in promoting the general growth and welfare of
the City. Jeff Abood supported. CARRIED.
Yeas : 6
Nays: 0
Absent; 2
ELECTION OF OFFICERS - Jeff Abood nominated the following
slate of officers :
Dale Granger - Chair
Eugene Russell - Vice Chair
Margaret. Pollard - Secretary
All nominees were elected by unanimous vote.
The meeting was adjourned at 9 : 20 p.m.
Respectfully submitted,
71-
Margz4ret H. Pollard
Secretary to the Board of Public Service
BOARD OF PUBLIC SERVICE
AGENDA
March 7, 1990
7 :30 P.M.
(1) Roll Call
a) Absences
(2 ) Approval of Minutes: Meeting of February 7, 1990
(3 ) Report of Special Committees
(4 ) Citizen Comments - Please limit comments to 5 minutes
(5 ) Report of Officers
Engineering Division Eugene Russell
Wastewater Division Dale Granger
Refuse Division Dave Smith
Transportation Division VACANT
Operations & Maintenance Division June Knostman
( 6 ) Director ' s Report
(7) City Engineer' s Report
(8 ) Unfinished Business
(9) Communications
(10 ) New Business
( 11) Adjourn
BOARD OF PUBLIC SERVICE
MINUTES
FEBRUARY 7, 1990
The meeting was called to order at 7 : 50 P .M.
PRESENT: Jeff Abood, Cleo Cipicchio, Dale Granger, June
Knostman, and Toni Glasscoe (arriving at 8 : 00 P .M. )
STAFF: Howard McCaffery, Ray Severy, Bob Clegg
ABSENT: Rick Kibbey, Gene Russell, Dave Smith
Chairman Cipicchio entertained a motion to approve the minutes
of December 6, 1990 . Dale Granger so moved, with June Knostman
supporting . Minutes approved.
Chairman Cipicchio entertained a motion to approve the minutes
of January 24 , 1990 . Dale Granger so moved, with June Knostman
supporting . Minutes approved.
REPORT OF OFFICERS
June Knostman reported that she talked with Ron Kreinbrink of
the 0&M Division. He indicated that the potholes are typical
for this time of year. He has been trying out two new mixtures,
one of which appears to be satisfactory, the other is not
holding very well . Ray Severy indicated he would check this
out.
DIRECTOR' S REPORT
January bag sales were up, as predicted; 23 . 95% , with a 32 . 8%
increase in revenues compared to a year ago. Overall sales
through January were down 5 . 6% . Revenues, with the increase of
the price of bags, were up .75% .
Regarding the recycling program, the State of Michigan had a
pre-proposal meeting this morning with consultants who are
interested in receiving additional information prior to
submitting their proposal next month .
June Knostman asked Mr. McCaffery about the narrative on page 9
of the proposed budget, reduction in street services . Mr.
McCaffery responded that is a narrative by the Budget Analyst.
Howard stated that he does not concur in any reductions of
service levels.
BOARD OF PUBLIC SERVICE
MINUTES OF FEB. 7, 1990
Page 2
CITY ENGINEER' S REPORT
Bob Clegg reported that the Engineer-36 referrals have been
received, and three of the four interviews are scheduled for
Friday. One individual could not be reached by phone, and has
been notified by mail of the deadline to respond. The remaining
staff members have received training in the stormwater runoff
computer modeling program and it is his hope to be able to do a
large section of the northwest part of the city to determine the
outfall needs for sewers . This should be a useful tool to
determine the pipe sizes.
The deadlines for the Engineer 33 and 34 positions have been
moved to February 16 because of problems getting advertisements
in publications .
The Cavanaugh Road Bridge over the Sycamore Creek work will be
funded primarily through critical bridge funding It is scheduled
for letting on February 14 , 1990 . It is hoped that the
structure will be installed and the road opened to traffic by
June 16, so that traffic can be diverted from Jolly Rd. across
that structure, and begin work on Jolly Rd.
Ray Severy reported on the Diamond Reo clean-up of the west
side. Ray learned this afternoon from the consultant that the
contractor shut the job down because of warm weather conditions .
He is running into too much mud. Both of his sand sources are
shut down because of Spring weight restrictions on the roads .
Ray is not sure when the work can begin again.
Ray noted that the department has been getting a number of
training classes for the supervisors for the first time in
several years. All of our supervisors went through a four hour
training session in the last two days which was sponsored by the
Personnel Department. In addition, a couple of sessions have
been put on by outside vendors, and we have sent as many people
as possible . Ray stated that he hopes this training will
continue to be provided on an annual basis .
NEW BUSINESS
The Director led a discussion of the budget. After some
discussion, the following motions were made, supporting the
Director' s recommendations.
( 1 ) Recommend that $500, 000 from Act 51 fund be allocated for
major maintenance ; i .e . , resurfacing, and curb and gutter
improvements. Dale Granger so moved, June Knostman
supported. Motion passed.
YEAS : 5
NAYS : 0
ABSENT: 3
BOARD OF PUBLIC SERVICE
MINUTES OF FEB. 7, 1990
Page 3
( 2 ) Recommend that we bond the Wastewater Treatment Plant
Capital Improvements Projects . June Knostman so moved with
Toni Glasscoe supporting . Motion passed.
YEAS: 5
NAYS : 0
ABSENT: 3
( 3 ) Recommend that price of refuse bags be increased to $1 . 00
per bag, and that the package be reduced from 10 bags to 5
bags per package . Additionally, that the bulk sticker
price be increased to $10 . 00 per sticker. Dale Granger so
moved with June Knostman supporting . Motion passed.
YEAS: 5
NAYS : 0
ABSENT : 3
( 4 ) The Board of Public Service continues to be concerned with
inadequate funding to maintain the street system in an
adequate condition. Essentially, all 1987 Transportation
Bond Funds will be expended by the end of the 1990
construction season. Once again, in the 1991 Public
Service Department budget request, an annual funding
mechanism was requested for street resurfacing and curb
repair programs . Current estimates indicate $3 , 500, 000
will be needed each year for these needs . We recommend
these funds be programmed into the City ' s annual budget.
Dale Granger so moved with June Knostman supporting.
Motion passed.
YEAS : 5
NAYS: 0
ABSENT: 3
( 5 ) Recommend that the proposed Budget FY 90-91 be approved as
submitted. Motion passed.
YEAS : 5
NAYS: 0
ABSENT: 3
After some discussion of the evalution of the P .S . Department,
BOARD OF PUBLIC SERVICE
MINUTES OF FEB. 7, 1990
Page 4
June Knostman made a motion that the evaluation as submitted be
approved for submittal to the Mayor. Toni Glasscoe seconded the
motion. Motion passed.
YEAS: 5
NAYS: 0
ABSENT: 3
The meeting was adjourned at 9 : 50 P .M.
Respectfully submitted,
Marga/ret H. Pollard
Secretary
mhp
BOARD OF PUBLIC SERVICE
MINUTES
APRIL 4, 1990
The meeting was called to order at 7 :35 P.M. by Chairperson
Cipicchio.
PRESENT: Jeff Abood, Cleo Cipicchio, Dale Granger, June
Knostman, Dave Smith
STAFF: Howard McCaffery, Bob Clegg
ABSENT: Toni Glasscoe, Rick Kibbey, Gene Russell
Chairperson Cipicchio entertained a motion to approve the minutes
of the March 7th meeting. Jeff Abood so moved, with Dave Smith
supporting . CARRIED.
Mr. McCaffery introduced Pat Lindemann, Councilmember from the
lst ward, who is the co-author of the ordinance recommending an
environmental advisory board be created to provide expertise and
advice to the Mayor and City Council as it relates to
environmental matters .
REMARKS BY PAT LINDEMANN:
This draft ordinance creates a separate citizens ' advisory board
to work as an advisory board directly to the Mayor, dealing with
environmental issues. This is just a proposal to be talked
about, discussed, altered, make additions and deletions,
whatever. My concern in the process of advising the Mayor and
Council in terms of solid waste issues, and environmental issues,
is that I see the next 10 years the major issue concerning our
community and our region is going to be environmental . President
Bush has appointed a member to his Cabinet in an advisory
position dealing with the environment. From the state level,
Governor Blanchard has made all kinds of changes in state
government dealing with the environment, and its priority in the
way things are being done. The solid waste issue , as it pertains
to the environment in the City of Lansing, with the
implementation of the State ' s $2 . 5 million grant to the City,
dealing with the Clean Michigan funds is such a massive issue
that by itself, it could be dealt with on a weekly basis by an
advisory board until it is underway and running . The
implementation of a solid waste program is a nightmare in terms
of marketing . You have to take 130, 000 people and change their
living habits, and this is not going to be an easy task. It ' s
going to be a tgsl brat,' Ofisgoing to be done overnight, and
1 i i1V
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 4, 1990
Page 2
it ' s going take a long series of things to happen to make it a
successful program. The issue of creating a separate board to
look at such issues was brought up in terms of if we implement
the grant or the solid waste recycling curbside program, in the
variety of different ways, should it be a separate department or
division. Should it be pulled out of Public Service, should it
be part of Public Service, how many people should we have to hire
if it ' s going to be a private operation, or is it going to be run
publicly, and obviously, we don't have the answers to any of that
because we haven't got the consultant ' s report back. But we all
know that the change from the way we do our trash now, and the
way that we ' re going to be doing it, is going to be such a
magnitude that there' s just no way that we can all spend as much
time as necessary on it. Its success, I think, depends on
citizens ' input. And our attempt to create some sort of a
citizens ' input that would concentrate solely on that, came in
the form of this ordinance. Now, our attempt to create a
citizens ' advisory board is not an attempt to take power away
from this board, or to cut out part of your responsibility, or to
alter the flow of information from the administration to the
Council by telling the administration how to run the program, but
what it is, is an attempt to start dialogue prior to the
implementation of the grant, so that we can come up with the best
way possible to implement the grant. We feel that the discussion
about how this is going to be implemented, and through what
process, should take place prior to the implementation, and- prior
to any of the decision making as to how we are going to run the
program. In other words, Howard tells me the consultant will be
on board in about three or four weeks. I think it is imperative
that we have some discussion as to how, administratively, we are
going to handle that, prior to the consultant coming here. If
the consultant comes here, and he, after six months, tells us
that based on what we have currently, this is the way things
ought to go, and we haven 't even approached the issue of
administratively how its going to flow, it seems to me we will
have wasted our money on the consultant. The consultant ought to
be privy to all kinds of options prior to his offering his
recommended solutions to us. This is an attempt to do that. I
had the attorney draft this so it was the broadest possible way
that it could be done. In other words, a private, independent
board. I included all such environmental things as air
pollution, water pollution, groundwater pollution, noise
pollution, all of those things so that we could start talking
about all of them as it relates to our environment, and then
start narrowing it down through our discussion. There are
several ways that this board could operate, in my opinion, and be
successful. What we ' re looking for, in terms of legislators,
when we pass policy and make laws, is recommendations from
citizens ' boards, like yourselves, that give us clear direction
as to how the citizenry thinks. And whether it comes through
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 4 , 1990
Page 3
this board, and this board sets up a subcommittee that answers
directly to this board, to the Mayor, that ' s one way to do it;
whether or not you have a separate solid waste board, and leaving
out all the other environmental issues, and having that board
consist of five citizens and three members of this board, that ' s
one way to do it; whether you have a whole different division
within Public Service, like you have a Traffic Division now with
a citizens ' advisory board, the Traffic Board, that doesn' t
answer to this board, but goes directly to the Mayor, that' s one
way to do it. And there ' s a handful of other ways you could do
it. You could make a whole different department, separate from
Public Service. I don ' t recommend that. I think it should stay
within the Public Service Department. The success or failure of
the solid waste program in tracking our solid waste stream
strictly depends on how organized we are in its implementation.
And I don 't see that happening. I don' t see that success being
very well thought out unless we have tons of hours put into the
discussion of it. I don 't know if one board, with all the other
issues, can handle that. If you feel that you can handle all
that time commitment, and look at the sewers, and all the
different street construction, whatever comes through this board,
then advise us of that and say that you just prefer to have it
within this board. I can accept that, too. But I didn' t want
the consultant to come aboard without us having the opportunity
to discuss how, at least administratively, this thing should
flow. If he came aboard in the next two weeks and didn 't know
that we were willing to form a separate board, or that we ' ve even
looked at forming a separate board, he may not put it in his
recommendation. I thought it proper for us to have this
discussion out of the way, and some recommendation underway by
the time that the consultant comes so that he can at least make
that part of his study. That was our attempt in trying to start
this thing rolling, and Mr. Adado and Mr. Ford also co-sponsored
this with me. They share some of these thoughts . They each have
their own separate concerns, of course, but they're pretty close.
There ' s also a citizens ' group out there who would like to see
the City be completely in charge of the solid waste stream and
not have any private companies involved at all. They're pretty
adamant in that regard. And they want to see a separate
department built around the solid waste stream. I 'm not sure
that' s necessary. But, at the very least, during the
implementation and planning stages of the solid waste program, we
should at least have an advisory board that does nothing but
that. The make-up can be of any configuration that ' s workable.
I wanted this board to have some feeling of power and nothing
dealing with solid waste would be passed, in terms of a new law,
or policy changes or allocation of money that didn't carry a
recommendation from that board. That way, we 're assured of
public input in every move we make . So, it only makes sense to
pass an ordinance and make it a law that that board exists,
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 4, 1990
Page 4
rather than just creating some ad hoc function board that doesn' t
have to advise . I want to make it mandatory that they advise us .
DIRECTOR' S REMARKS
I recommended to the Committee of the Whole that matters of the
curbside pickup program/composting be referred to the newly
created Public Service Committee of City Council. That has not
happened. At the present time, those items are being referred to
the Intergovernmental Relations Committee.
I would prefer to report to a citizens ' advisory board to get
their input and then report back to City Council, where it could
be acted upon without getting tied up. I feel the Board of
Public Service can handle that, but we would not be able to
handle it on a once a month basis. We would have to have a
subcommittee of the Board of Public Service be appointed to
handle that. That subcommittee may want to bring in citizens
from different neighborhood groups, not a large group, but to get
their input and feelings so that when the board makes their
recommendation, and works with the department and with City
Council, it will be a recommendation that will be compatible and
acceptable to all concerned.
As it relates to the environmental problem that we ' re facing for
the next ten years, solid waste management is one of the major
items; and one thing that we haven' t addressed is a waste to
energy facility, which we don ' t forsee in the next three or four
years, but five years from now, we are definitely going to have
to have input regarding that type of facility.
As it relates to curbside pickup programs and composting, the
consultant is going to be looking at residential, but we also
have to pull in private and commercial - industrial, as far as
recycling. The Recyclers of . Eaton, Ingham, and Clinton Counties
have requested additional funding for their drop-off centers in
the amount of $315, 000 . That would be an ideal item for the
board, or the subcommittee' s discussion, and to make a
recommendation to City Council and others.
You have the Clean Air Act that just went into effect. The City
of Lansing is very lucky that we do not have a major air
pollution problem such as other communities do. So I don' t see
major problems there, but we are aware that the Board of Water
and Light has had problems. If we ' re looking at a waste to
energy facility, we would definitely have to consider the Clean
Air Act.
The Clean Water Act amendments are always ongoing on that, and
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 4 , 1990
Page 5
part of that is our combined sewer overflows . Presently, we have
a Cost of Service Study agreement which is being executed this
week, and we will have results of that in the next five months .
Hopefully, this week and no later that next week, we ' ll have the
Combined Sewer Overflow Study in progress, with an interim report
due the end of this year, with a final report due next year, with
major consequences to the City of Lansing as far as
implementation of that program.
There are sludge management regulations that are in EPA at the
present time. They 've been pulled, but they will be coming out
again this year. As relates to sludge management regulations, do
we landfill, do we incinerate, do we look at possibly composting
our sludge with our leaves.
You will be receiving information next month in reference to an
ordinance change relating to our Industrial Pretreatment Program.
We have the ongoing soil and groundwater contamination issues.
Two issues which you have not been involved in which has been
handled by the Administrative Services Department, but is still
environmental, is the underground storage tanks and the asbestos
abatement program.
We have groundwater management programs which Ray Severy is
working with on a county-wide basis. Another important item we
may be facing which is just as important as the combined sewer
overflow, is the EPA regulations on stormwater discharge, as far
as permitting and controlling . Those regulations are based on
today ' s information. Draft rules may be out in July of this
year. That has major consequences for the City of Lansing. Just
to receive a permit, we 're looking at over $500, 000 worth of
costs in order to prepare the necessary information to receive
the permits for stormwater discharge.
We have all of these other areas coming up and it. would be my
opinion that the Board of Public Service can handle it by
appointing a subcommittee that would meet more than once a month
to keep abreast of the ongoing actions and making ongoing
recommendations. They might want to meet with the consultants
and provide their input, and report back to the full board for
policy changes, and also keeping City Council advised.
Preferably, I would like to see City Council appoint a
subcommittee of City Council to work with us, especially with the
consultant study. If that does not happen, we will never get
approval of the consultant' s recommendation on curbside pickup
and composting programs . I would like to see the board appoint a
three member subcommittee with a recommendation to the Mayor to
appoint three or four ad hoc members from the citizens, one from
each ward, to meet with the three subcommittee members of the
board on a bi-monthly basis, if necessary. Our recommendations
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 4, 1990
Page 6
would go to the Mayor and City Council and would be referred
directly to the subcommittee of City Council . It could be one of
the existing Council committees.
PAT LINDEMANN
I feel that in order to deal with this situation where huge
amounts of information will have to be sorted, talked about, and
debated, this board should recommend to the administration and to
City Council that a streamlined system of addressing that
information be set up and include a citizens ' advisory board and
that it be ready to meet on a two days ' notice, if necessary.
Once this thing mushrooms, for about three or four months, we ' re
going to be meeting every other day until we come up with some
formal plan and try to implement it, and you, as an advisory
system should be set up to handle that. And that you recommend
that Council do the same with the subcommittee.
The Mayor has to recommend to Council that we form, by law, some
authoritative board, subcommittee, that has authority. He can't
tell Council how to set up our committee, but in response to your
recommendation to streamline, we would be foolish not to set up a
subcommittee to work closely with the advisory board.
(Pat Lindemann left 8 : 20 P.M. )
Dale Granger suggested that the board should hold a Special
Meeting to discuss this information. April 25th was agreed
upon.
REPORT OF OFFICERS
Transportation Div. - Jeff Abood reported that he had talked to
Mr. Berridge and that maintenance procedures on City parking lots
will begin this week and two should be completed by July, the
other in September. CATA has received a grant from the State for
a shuttle bus system running from the Oldsmobile lot,
(Logan/Williams) to downtown Lansing. CATA will operate the
shuttle system, and the City will maintain the security on the
lot. This is a three year grant with a declining funding as the
system gets into its third year. The earliest CATA can implement
that program is July 1 . The City will execute an agreement with
BOC for the lot for a minimum of three years. The shuttle will
start at 6 : 45 a.m. , running at 15 minute intervals until 9 : 30
a.m. In the evening there will be a return run lasting li hours .
Operations & Maintenance Div. - June Knostman reported that March
snowstorms had created a need for overtime on the part of the
street plowing crews and Mr. Kreinbrink . There has been
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 4, 1990
Page 7
considerably more use of inventories of sand and salt over a year
ago. They are still short of staff . Spring clean-up of streets
started two weeks ago.
DIRECTOR' S REPORT
Wastewater Treatment Div. - Mr. McCaffery reported that the
agreement with Black & Veatch regarding the Cost of Services
Study is in the Mayor' s office and should be executed this week.
That is a five month study on the wastewater treatment rates, and
will provide policy and guidelines for review five months from
now. Jimmy Spangler of Wastewater, Gene Guile from Purchasing,
and Mr. McCaffery have evaluated and made a recommendation on the
Combined Sewer Overflow Study. McNamee, Porter & Seeley has been
recommended at a cost of $624, 000. Three consultants submitted
proposals. Camp, Dresser & McKee came in at $1, 070, 215, Black &
Veatch at $729, 000, and McNamee, Porter and Seeley at $496, 000
and because we requested additional scope of work, they ended up
at $624, 000. The agreement should be in the Mayor' s office to be
executed this week,, and their study should begin immediately.
Refuse Div. - Bag sales for the month of March were down 2 . 86% as
compared to the same month last year, and revenues were up 4 . 08%
as compared to a year ago. Cumulative bag sales are down 6 . 09%
as compared to last year, and revenues, with the rate increase,
are up . 36% as compared to last year. For the month ending
February, revenues vs . expenditures are +$1, 145. Mr. McCaffery
anticipates the program will break even for the year.
The State of Michigan received four proposals from consultants
for the Clean Michigan Study. Those proposals were evaluated by
a four person team, and the recommendation has been made to the
Department of Management and Budget. An announcement from the
State will probably be forthcoming in the next few weeks.
Howard reported that he had received a copy of the Mayor' s budget
summary. It does include all items as recommended by the board
except for funding for South Washington Avenue mall, and funding
through the general fund through the Capitol Improvement Program
for street and sidewalk improvement program. The Mayor is
recommending consideration of a major bond issue for total
infrastructure needs within the City. He did recommend $670, 000
in Act 51 for major maintenance. Within the budget as submitted
by the Mayor, there is a recommendation of $1, 026, 888 for street
improvements. There are no funds recommended for sidewalk
improvements.
Water usage is down (from projections) in excess of 15% as of
December 31, 1989, resulting in a decrease in revenues for
wastewater treatment usage.
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 4 , 1990
Page 8
The candidate selected and approved to fill the Operations &
Maintenance Superintendent position, Lenora Jadun, declined. The
next candidate, Jim Campfield, Systems Engineer of the Wastewater
Treatment Division, has been offered the position, and has not
made a decision.
Dale Granger stated that he had discussed with Pat Lindemann the
concerns of the board regarding the lack of adequate funding for
street maintenance. After discussion, Dale made a motion that a
letter be sent to Council requesting an opportunity for the board
to speak to them regarding this matter. Jeff Abood supported.
CARRIED. Vote: Yes: 5 No: O Absent: 3 .
CITY ENGINEER' S REPORT
Mr. Clegg reported that the next public hearing for sidewalk
assessments would be held Monday night. All rolls are in the
Assessor' s office except one. A temporary assistant has been
hired to help prepare the information for the rolls, and to
answer questions from residents inquiring about the charges on
the billing. One sidewalk contract from last year will be
continued this summer, and a public hearing and assessment rolls
will be prepared prior to the work being done. Due to this,
there will be a delay of nine weeks before the contractor can
begin. That work will be primarily in the Lindbergh/Sycamore
area.
The bidding date for Jolly Rd. will be May 9, 1990 . The work
should be starting up around the second week in June . Work on
Cavanaugh Rd. Bridge began today. Next Monday, E. Main St. will
be closed. The contractor has requested to begin earlier than
planned, and that has been approved. Maplewood School overpass
bid date is scheduled for April 10 .
Mr. Clegg noted that Jon Dowling was the successful candidate for
the Engineer-36 vacancy, and began work April 2 . A
recommendation to hire for the Engineer-34 position should be on
the schedule for the posting and hiring meeting of April 12 .
There are three vacancies in Engineering Technician-26 positions .
Interviews will be completed April 9th for one of the vacancies,
and possibly a recommendation may go to the hiring committee for
the April 19 meeting.
June Knostman asked about the sidewalk on W. Mt. Hope where a
utility company tore out sidewalk and ,replaced with asphalt. Mr .
Clegg indicated that this is the responsibility of the utility
company, but that it is too early in the season for permits for
pouring concrete. June also inquired about the condition of the
BOARD OF PUBLIC SERVICE
MINUTES OF APRIL 4 , 1990
Page 9
sidewalk alongside the Woolworth building on Allegan, between
Washington and the alley. Mr. McCaffery said this is the
responsibility of Wal-mart Co.
Dale Granger stated that he had a call from a citizen complaining
that he had been advised that his downspouts should not drain
into the sewer system. He wondered how the City could make that
retroactive, because when he built his house, it was permissible.
Mr. McCaffery said that state laws change and the ordinance was
changed. Mr. Clegg related that he had talked to the man and
explained the need for the change . Mr. McCaffery had also talked
to him.
UNFINISHED BUSINESS
Mr. McCaffery distributed a report on the S. Pennsylvania Ave.
Median, prepared by Dave Berridge and Bob Clegg . They are
recommending that the median between Mt. Hope and Fayette be
retained. Howard is in agreement with the recommendation and has
forwarded the report to the Mayor with a request for his
concurrence, and to be forwarded to City Council.
After discussion, June Knostman moved that the board concur in
the Director ' s recommendation to retain the median on S .
Pennsylvania Avenue between Mt. Hope and Fayette. Jeff Abood
supported.
CARRIED. Vote: Yes: 5 No: 0 Absent: 3
The meeting was adjourned at 9 : 35 P .M.
Respectfully submitted,
Marget H. Pollard, Sec .
Board of Public Service
BOARD OF PUBLIC SERVICE
MINUTES
OF
MAY 1, 1990
PRESENT: Cleo Cipicchio, Toni Glasscoe, Dale Granger, Rick
Kibbey, June Knostman, Gene Russell
STAFF: Jeff Abood, Dave Smith
ABSENT: Howard McCaffery, Ray Severy, Bob Clegg
The meeting was called to order at 7 :45 P .M. by Chairperson
Cipicchio. The Chair entertained a motion to approve the
minutes of the April 4th meeting . Dale Granger so moved, with
June Knostman supporting. CARRIED.
REPORT OF OFFICERS
Gene Russell remarked about the sudden appearance of the traffic
light at Edgewood and Logan. Mr. McCaffery stated that it had
been mentioned a few times at the board meeting, but mostly it
was in the hands of the Traffic Board. We did recommend a light
to the State Highway Department during design, but they had to do
a study before they would authorize the installation.
Mr. Russell also reported that the catchbasin at Michigan and
Grand needs attention.
Mr. Russell complained about the many 4-way stops springing up
around the city.
Gene reported going south on Pennsylvania at the Cavanaugh detour
turning left on Jolly, the light is set so only two cars can make
a left turn. Mr. McCaffery said he would check into it.
June Knostman commented on St. Joe from Capitol west to the ramp
entering the expressway, the blacktop is all broken up. She
feels it leaves a bad impression on those visiting or doing
business in the downtown area. Howard said that is on the top
ten list for resurfacing work proposed to be done, depending on
availability of funds .
June Knostman reported the deteriorated sidewalk alongside
Woolworth ' s still exists .
BOARD OF PUBLIC SERVICE
MINUTES OF MAY 1, 1990
PAGE 2
DIRECTOR' S REPORT
Howard reported he received Granger Waste Management ' s letter
increasing the tipping fees effective June 26, 1990 . Bulk items
are being increased from $5 . 05 per item to $6 . 00 . The City is
receiving a $2 . 40 discount for separating the white goods from
the non-white goods . The general refuse is increasing from $5 . 61
per cubic yard to $7 .93 per cubic yard. Granger reserves the
right to increase these charges during the year if additional
surcharges are placed by either the State and/or Clinton County.
The revenues for the Refuse Fund through March 31st were
$1, 282 , 216 . Expenditures were $1, 271, 044 . The fund balance is
$11, 172 . 00 .
Mr. Campfield started at 0&M as the Superintendent this past
Monday.
Regarding the budget, the City Council indicated the Recycling
Coordinator should not start until January 1 of next year . Half
of those funds will be budgeted for drop-off centers .
Also, regarding the 2 . 5 mills, in order to get sufficient votes
for the millage to be approved by City Council, other needs were
addressed at the budget meeting on Thursday that had not
previously been addressed, such as the Fire Department ' s need for
replacing a fire truck and the replacement of two-way vehicle
radios, City-wide . They decided to cut back on the original
amount to be allocated for streets and sidewalks from $1, 800 , 000
to $1, 125, 000 .
CITY ENGINEER' S REPORT
Bob Clegg reported that the Maplewood School Overpass had
previously gone out for bids . The bids were not satisfactory and
will be bid again. On Major Street Improvements, there were 19 . 2
miles of resurfacing, cold planing, and curb repair, and 48 . 6
miles of Local Streets, including curb and gutter and cold
planing . An experimental program was tried for less costly
maintenance with slurry seal and chip seal. They are under study
to determine if they are viable options . Cavanaugh Rd. Bridge
work is going on at this time. Regarding Jolly Rd. work from
Pennsylvania to Aurelius, the contract will be let 5-23-90 .
BOARD OF PUBLIC SERVICE
MINUTES OF MAY 1, 1990
PAGE 3
Cedar St. widening is currently ongoing . The scheduled bid date
for Cavanaugh Rd. will be 5-29-90 . East Main St. work continues .
Aurelius Rd. from I-96 to Willoughby bid date is 5-22-90 .
Howard stated that within the bond funds there is, under the
existing appropriations, $200 , 000 available for sidewalk repair,
which is the last sidewalk repair contract out of the bond fund.
That is the northeast quadrant of Martin Luther King Jr . and Mt .
Hope . If it ' s possible, it will be done this year . There is
$200, 000 that will be appropriated in this year' s budget for
Local Street improvements . There is another $481, 000
unappropriated bond funds that are restricted due to the sidewalk
special assessments. Those funds should be available late June
or July for street or sidewalk improvements. The bonds were
$21, 670 , 000, not the $22 , 000, 000 that were authorized.
Bob Clegg noted that to date 750, 963 sf of sidewalk repair has
been done, affecting 5 , 050 properties . So far, there have been
public hearings affecting 1, 733 property owners . This is taking
up one. full time engineer and one person assisting . Because of
the backlog, we are hesitant to get into other sidewalk contracts
and public hearings until the outstanding sidewalk assessments
have been addressed. One contract will be continuing this summer,
but hesitate to start a second one .
Rick Kibbey asked about two projects that were on a prior list;
Aurelius from Mt. Hope to Elizabeth . Mr. McCaffery said that is
under an Act 51 bond fund. The budget for that was $148 , 000, and
those funds are still restricted for that segment . Rick asked
about the Logan/Oakland intersection. Mr. McCaffery stated that
we have to look at that again. A meeting was held with MDOT last
week. They have indicated they would accept a five lane
reconstruction. It will still require the necessary acquisition
on the east side between Saginaw and Oakland. The City has
indicated willingness to participate in the acquisition of the
corner property (the NE corner and SE corner of both Oakland and
Saginaw) . Planning has been requested to review the property
acquisition cost, after which there would be further discussions
with the State .
UNFINISHED BUSINESS
After discussion, the following motion was made :
The Board of Public Service recommends that in reference to the
BOARD OF PUBLIC SERVICE
MINUTES OF MAY 1, 1990
PAGE 4
proposed ordinance, as introduced by City Council and a public
hearing was held on March 26, 1990, the following :
City Council evaluate the need to establish an Environmental
Advisory Board which would advise the Mayor and City Council
on ALL environmental matters affecting the City of Lansing
which may affect all departments of the City of Lansing .
FURTHER, City Council take the following action:
( 1 ) Establish an ad hoc Recycling Committee consisting of 10
members: 2 from City Council, 1 from Mayor ' s Office, 3 from
Board of Public Service, and 4 appointed by the City Council
President ( 2 from City at large, 2 from the Recycling
Coalition) .
( 2 ) Said ad hoc Recycling Committee would provide the necessary
guidance to the Board of Public Service, Department of
Public Service, Lansing City Council, and the Mayor, for
developing and implementing a recycling program in
cooperation with the consultant as retained by the State of
Michigan for the Clean Michigan Communities grant . The
Department of Public Service will provide staff to act as
the liaison between all parties .
( 3 ) The Board of Public Service would retain the responsibility
of overseeing the total solid waste program for the City of
Lansing.
Dale Granger so moved, with Gene Russell supporting. Without
objection, the Chair asked for a vote . CARRIED.
Yeas - 5
Nays - 0
Absent - 2
NEW BUSINESS
Mr . McCaffery requested a special meeting be set for May 16 to
discuss the Wastewater Treatment rates, inasmuch as he had just
today received the information he needed to prepare his
recommendation. This date was agreed upon.
The meeting was adjourned at 9 : 50 P .M.
Respectfully submitted,
Margret H. Pollard,
Secretary to the Board of Public Service
RECD. LANSING
Cl*. : , LERK
BY:
190 MY 35 RM 9 14BOARD OF PUBLIC SERVICE
AGENDA
JUNE 6, 1990
7 :30 P.M.
(1) Roll Call
a) Absences
(2) Approval of Minutes: Meeting of May 1, 1990
(3 ) Report of Special Committees
(4) Citizen Comments - Please limit comments to 5 minutes
(5) Report of Officers
Eugene Russell
Engineering Division Dale Granger
Wastewater Division Refuse Division Dave Jeff Smith
Smith
Transportation Division June Abostman
ood
Operations & Maintenance Division
(6) Director' s Report
(7) City Engineer' s Report
(8) Unfinished Business
Wastewater Treatment Rates
(9) Communications
(10) New Business
( 11) Adjourn
***NOTE: MEETING WILL BE HELD IN THE 7TH FLOOR CONFERENCE ROOM.