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HomeMy WebLinkAboutLansing Housing Commission Minutes 2003 FINAL MINUTE, F THE January 08,2003, COMMISSIO; EETING- LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Curran .' Commissioner Coney - Commissioner Shepard --. STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Steve Doerr Brett Stallworth Jeanna Kelley Rhonda Pagel Dave Abood President Reed called the meeting to order at 5:15 p.m. All Commissioners present with the exception of Commissioner Sykes who had notified us he would not be attending. The minutes of the Regular Commission meeting of December 12,2002 were presented for approval. Commissioner Coney moved to approve the minutes,the motion being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Reed, Curran,Shepard and Coney Absent: Sykes The corrected minutes of the Regular Commission meeting of November 13,2002 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran ' Seconded: Commissioner Shepard Ayes: Reed, Curran,Shepard and Coney Absent: Sykes December liabilities Report was presented to the Board for approval. Discussion was held disbursement to Ferris Development for 831 Vine Street. Commissioner Curran moved to approve the report,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran,Shepard and Coney Absent: Sykes Resolution#917 - Write off of inactive tenant balances was presented to the Board for approval. Commissioner Curran moved to approve the resolution,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran,Shepard and Coney Absent: Sykes Items of Information: Capital Fund work has come to a stand still for the winter. Contractors will come back and touch up work in the spring. Trailer Park- City Council gave approval for the City to negotiate the purchase. The Director presented the December monthly management report to the Board. At this time he informed the Board that we received a notice from HUD regarding our subsidy level funding. The Director presented the Management Review report to the Board. Discussion was held on the TAR,and handicap access unit count. Report of President-President Reed commented that the Management Review indicated that everyone at LHC is doing a great job and he expressed his appreciation to the staff in attendance. Personnel Committee- Commissioner Shepard informed the Board that he had heard a grievance regarding a reprimand and 3-day suspension and was recommending that the 3- day suspension be reduced to a 1-day but the reprimand stand. Commissioner Curran moved to accept the recommendation,the motion being seconded by Commissioner Coney. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Reed,Curran,Shepard and Coney Absent: Sykes Resident Relations Committee—none Homebuyer Committee—831 Vine almost completed. Commissioner Curran requested some landscaping for our unit on Pine Street. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:08 p.m. G James Re ,Bo rd Pre ' e -7,(_ -_ Chris Stuc ell,Executive Director and Secretary Date MINUTES OF THE February 12,2003,COMMISSION MEETING - W LANSING HOUSING COMMISSION " c-. - :,- PRESENT: President Reed i Vice-president Curran Commissioner Coney Commissioner Shepard STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Steve Doerr Brett Stallworth Dave Abood GUESTS: Celeste Starks,Bernard Gwekwerere President Reed called the meeting to order at 5:18 p.m. All Commissioners present. Celeste Starks and Bernard Gwekwerere from MSU Urban Affairs did a presentation on the Resident Opportunities and Support Services Grant. Showcasing some of the achievements of our Residents and asking for promotional support in encouraging more participation. Mr.Gwekwerere spoke briefly on the Distance Learning Network developed for Residents of Michigan Housing Commissions. The minutes of the Regular Commission meeting of January 08,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous January liabilities Report was presented to the Board for approval. Discussion was held on Board of Water and Light Bills. Commissioner Curran moved to approve the report,it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Items of Information: Capital Fund work has come to a stand still for the winter. Communications presented to the Board included: the Lansing Housing Commission's response to our Management Review,letter received from Brian Leiteritz,Labor Relations Specialist,confirming labor issues with S&J have been resolved; resignation letter from Board member Dennis Sykes,and our PHAS score for fiscal year ending 6/30/02. Also presented was a proforma for the development of the Trailer Park property. The Board gave their authorization to the Director to explore funding through LISC and other local funding arenas. 03/12/03dld -2- The Director presented the January monthly management report to the Board. President's Report- none Resident Relations Committee—none Homebuyer Committee—831 Vine almost completed. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:25 p.m. Z/O� James Re i rioard resident G Chris S chell,Executive Director and Secretary Date i F" MINUTES OF THE March 12,2003,COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Curran Commissioner Coney Commissioner Shepard STAFF: - Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Steve Doerr Brett Stallworth Rhonda Pagel President Reed called the meeting to order at 5:18 p.m. All Commissioners present. The minutes of the Regular Commission meeting of February 12,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous February liabilities Report was presented to the Board for approval. Commissioner Curran moved to approve the report,it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Items of Information: Gave the Architect the go ahead to start Phase II at Hildebrandt Park. This will consist of patios,landscape,courtyards. Should have bid out by 1st of April. Looking to start repairing stairwells at S.Washington and doing water shut offs. At LaRoy Froh,will do some work on roofs and bathrooms. The Lansing Housing Commission has been approved for a$300,000.00 loan through LISC. Toured the Styline building with our Architect and he is working up costs for office site,along with 6 or 7 loft apartments and a commercial establishment in the front of the building. The Director asked the Board for authorization to have an appraisal of the site done. Commissioner Coney moved the authorization, it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Unanimous The Lansing Housing Commission received a communication from the Union regarding the start of negotiations. The Owner of the P., -:r L .e Apartments is looking to opt ou HI ontract. That would mean 100 Vouchers for LHC. Also,Hickory Woods. There will be a phone conference with Senator Debbie Stabenow's office staff on Tuesday, March 18,2003,at 4:pm at the Director's office. All Board members encouraged to attend if possible. The Director presented the February monthly management report to the Board. The Director presented conference information from the North Central Regional Council of NAHRO for a conference in Chicago in April. Authorization was requested for staff to attend. Commissioner Curran moved to approve the travel,it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous The Director requested authorization for Financial Manager,Rick Koffarnus to attend Multiview Financial training in Virginia. Commissioner Coney moved to authorize the travel,it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous President's Report- none Resident Relations Committee—none Homebuyer Committee Commissioner Shepard commented on how informative the Commissioner's training was in Saranac. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:25 p.m. VI IV James R o rd Pres dent Chr' tuchell,Executive Director and Secretary Date MINUTES OF THE April 09,2003, COMMISSION MEETING t ,l LANSING HOUSING COMMISSION U' ' PRESENT: President Reed Vice-president Curran r, Commissioner Coney STAFF: Director Stuchell Rick Koffarnus Dona Davenport Brett Stallworth Rhonda Pagel President Reed called the meeting to order at 5:20 p.m. Commissioners Reed, Curran and Coney present. The minutes of the Regular Commission meeting of March 12,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran, Coney Absent: Shepard March liabilities Report was presented to the Board for approval. Commissioner Curran moved to approve the report,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran, Coney Absent: Shepard Resolution#918 - Write off of inactive tenant balances was presented to the Board for approval. Commissioner Curran moved to approve the write off,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran, Coney Absent: Shepard Resolution#919- Request for authorization for Board President to certify the Annual Plan Submission. Commissioner Curran moved to approve the certification,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran, Coney Absent: Shepard -2- bdmtg/dW04/ Resolution#920- Request for authorization for Board President to certify the Subsidy Performance Calculation. Commissioner Curran moved to approve the subsidy calculation,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed,Curran, Coney Absent: Shepard Items of Information: Advertising the bid for Phase II at Hildebrandt Park. Patios, courtyards,revamp tennis court. Doing some small projects,repairing flat work,et. Trailer Park,we made offer,we have received a counter offer. Signed the Memorandum of Understanding with the City of Lansing. Now it is before the Mayor. Director is meeting with Mr. Rodins at the Chicago HUD office,regarding plans for Oliver Tower. We have been approved for a$300,000.00 loan from LISC,but we will probably only need $125,000.00. LUGNUTS Suite First date choice-June 20,2003,Second choice July 25,2003. The Director presented the March monthly management report to the Board. President's Report- none Resident Relations Committee—none Homebuyer Committee There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:09 p.m. Jame a dtaw Pre id t Chris Stuchell,Executive Director a d Sec etary at MINUTES OF THE May 23,2003, COMMISSION MEETING LANSING HOUSING COMMISSION , PRESENT: President Reed Vice-president Curran Commissioner Coney Commissioner Shepard STAFF: Director Stuchell Rick Koffarnus Dona Davenport President Reed called the meeting to order at 3:04 p.m. Commissioners Reed, Curran and Shepard present at roll call, Commissioner Coney arrived at 3:33 p.m. The minutes of the Regular Commission meeting of April 09,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Reed, Curran,Shepard Absent: Coney April liabilities Report was presented to the Board for approval. Discussion was held on city inspections,false alarm fees. Commissioner Curran moved to approve the report,it being seconded by Commissioner Shepard Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Reed, Curran,Shepard Absent: Coney Selection of Architect-New Development The Director presented qualifications from 3 Architects. After review,Commissioner Shepard moved to authorize negotiation with Childs and Associates for the work at the new development. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Hildebrandt Phase II -The Lansing Housing Commission received two bids for Hildebrandt Phase II. Commissioner Curran moved to authorize the acceptance of First Contracting's bid for the completion of work at Hildebrandt Park. Commissioner Shepard seconded the authorization. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Commissioner Curran movea to take a short break at 3:58 p.m. It being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous The meeting reconvened at 4:15 p.m. Attorney Tom Lapka went over the DRAFT of Articles of Incorporation and BYLAWs of LHC non-profit. The Board are to critique and get back to us with any changes they might have. There being no further business,Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 5:00 p.m. James R Board Preside Chris Stuchell,Executive Director and Secretary Date i MINUTES OF THE June 11,2003, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Curran Commissioner Coney STAFF: Director Stuchell Rick Koffarnus Dona Davenport Sarah Segerlind Brett Stallworth David Abood President Reed called the meeting to order at 5:15 p.m. Commissioners Reed, Curran and Coney were present. Commissioner Shepard had informed us he would be absent. The minutes of the Regular Commission meeting of May 23,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran,and Coney Absent: Shepard May liabilities Report was presented to the Board for approval. Discussion was held on key holders,and community police. Commissioner Curran moved to approve the report,it being seconded by Commissioner Coney Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran,and Coney Absent: Shepard Resolution#923 - Write off of fixed assets. Commissioner Coney moved to approve the resolution,it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Curran, Coney and Reed Absent: Shepard Resolution#924 - Write off of inactive tenant balances. Commissioner Coney moved to approve the authorization,it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Curran, Coney and Reed Absent: Shepard Resolution#925 - Approval of public housing budget revision for fiscal year ending 6/30/2003. Commissioner Coney moved to approve the revision,it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Curran, Coney and Reed Absent: Shepard Resolution#926-Approval of public housing budget for fiscal year ending 6/30/2004. Commissioner Curran moved to approve the new budget,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Curran,Coney and Reed Absent: Shepard After discussion of the items that needed corrected in the 2003 Annual Plan and also the addition of the intent to use Section 8 reserves for development of new affordable housing, it was requested that the Board authorize the resubmission of our Annual Plan. Commissioner Curran moved to authorize the resubmission,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Curran, Coney and Reed Absent: Shepard Items of Information: Phase II at Hildebrandt Park. Will hopefully be signing Contract this coming week. Reminded commissioners that the Brownfield public hearing would be Monday night,City Council at 7:00 p.m. The Director presented the MAY monthly management report to the Board. President's Report-Dr.Reed informed the Board that due to the vacancy on the Board he would be attending a disciplinary hearing with Commissioner Shepard scheduled for the upcoming week. Resident Relations Committee—none Homebuyer Committee Commissioner Curran mentioned that she had talked to Mike Rogers office and discussed with staff the possibility of taking a tour of some of our public housing and Section 8. Also suggested that we put our legislators on our mailing list and invite them to all our events. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:15 p.m. 6/11/03/dld James e ,Board President Chris uchell,Executive Director and Secretary D to MINUTES OF THE July 09,2003, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Curran Commissioner Coney Commissioner Shepard STAFF: Director Stuchell Rick Koffarnus Dona Davenport Sarah Segerlind Brett Stallworth Jeanna Kelley President Reed called the meeting to order at 5:21 p.m. The minutes of the Regular Commission meeting of June 1123,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous June liabilities Report was presented to the Board for approval. Commissioner Curran moved to approve the report,it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution#927 -Authorization to use insurance monies from the fire at Oliver Tower for development of new housing. Commissioner Shepard moved to approve the resolution,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Lansing Housing Commission Nonprofit Development Corporation formation papers were presented to the Board for a recommendation that they be filed. After review and discussion of minor changes including spelling corrections, Commissioner Shepard made the recommendation,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous The Director presented the June monthly management report to the Board. President's Report- none Resident Relations Committee—none Homebuyer Committee-none -2- Personnel Committee- Commissioner Shepard indicated to the Board that the Personnel Committee had just held a personnel grievance hearing. The Personnel Committee recommended that the Board uphold the 3-day suspension and keep the reprimand on file. Commissioner Shepard moved the recommendation,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous There being no further business,Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:15 p.m. r- MINUTES OF THE August 20,2003, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed - - Vice-president Curran ' Commissioner Coney t, Commissioner Shepard `CTI STAFF: Director Stuchell Rick Koffarnus Dona Davenport Sarah Segerlind Brett Stallworth Jeanna Kelley President Reed called the meeting to order at 5:18 p.m. All Commissioners present with the exception of Commissioner Curran who arrived at 5:23 p.m. The minutes of the Regular Commission meeting of July 09,2003 were presented for approval. Commissioner Shepard moved to approve the minutes,the motion being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Coney,Reed Absent: Commissioner Curran July liabilities Report was presented to the Board for approval. Commissioner Curran moved to approve the report,it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution#928 -Annual PHAS Submission was presented to the Board for approval. Commissioner Curran moved to approve the submission,it being seconded by Commissioner Shepard. Moved:- Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution#929 - Annual SEMAP Submission was presented to the Board for approval. Commissioner Shepard moved to approve the submission,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous -2- Resolution#930- Budget Revision for the 2001 PHDEP Grant. Commissioner Shepard moved to approve the revision,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Authorization to sign bank certification was presented to the Board. Due to Standard Federal acquiring Michigan National. Commissioner Curran moved to authorize the Executive Director to sign certification,it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous The Director presented a communication from HUD regarding the award of 2003 Capital Funds. Modernization work,Hildebrandt in last phases. The Director informed the Board that we would purchase a table at the Freedom Fund Banquet being held by the NAACP. The dinner is October 4,Holiday Inn South. Eaton County Housing Commission will be coming to our offices on Friday,to work with our Section 8 staff to learn the workings of Section 8. The Director informed the Board that there would be a Committee of the Whole meeting sometime in the near future regarding Oliver Towers. The Director has been asked to serve on the Governor's Lead-Free Task Force. He has attended two meetings. The Director presented the July monthly management report to the Board. A discussion was held on Community Service Requirements. President's Report- none Resident Relations Committee—Commissioner Curran reported on a tenant that she communicated with that is concerned regarding a transfer. Homebuyer Committee-none Commissioner Coney requested that she meet with Commissioner Curran regarding the LHC Grievance Policy. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:22 p.m. 08/20/2003/uiu 1 a 14z11z1 VTV �. James Ree oard resident (�2,571,) X) �. Chris chell,Executive Director and Secretary Da. MINUTES OF THE September 10,2003, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Curran Commissioner Coney f Commissioner Shepard STAFF: Director Stuchell Rick Koffarnus Dona Davenport Sarah Segerlind Brett Stallworth Jeanna Kelley President Reed called the meeting to order at 5:16 p.m. All Commissioners present. The minutes of the Regular Commission meeting of August 20,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous August liabilities Report was presented to the Board for approval. Commissioner Curran moved to approve the report,it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous The Director requested authorization for Commissioners and limited staff to travel to the National NAHRO Conference in October. Commissioner Coney moved to authorize the travel,it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard - Ayes: Unanimous Item of Information Capital Fund Projects-Architect is currently dismantling several townhouses at our Laroy Froh townhouses to make sure when we prepare our bid for future work,that they are as accurate as possible. Turning the corner on Phase II at Hildebrandt. We have not heard from MSHDA on our Tax Credit application. Presented to the Board,our Iwards of Merit from NAHRO for our English as a Second Language Program at Hildebrant and our Section 8 Landlord Media Blitz. The Director presented the August monthly management report to the Board. 09/10/03 A discussion was held on Community Service Requirements. President's Report- none Resident Relations Committee—Commissioner Coney reported that she had visited the LaRoy Froh Gym and that they would be meeting in regards to the Grievance Policy. Personnel Committee-Began negotiating the union contract. First meeting was just to schedule future dates. President Reed noted he would be attending future negotiation meetings. Homebuyer Committee-none I Commissioner Coney requested that she meet with Commissioner Curran regarding the LHC Grievance Policy. Gwen Coney in her capacity of a Resident asked that the Board review procedures regarding her tenancy. Commissioner Coney then noted she would stand down as a member of the Resident Relations Committee. President Reed asked that Commissioner Shepard take Commissioner Coney's place on the Resident Relations Committee for this review. He asked that the Resident Relation's Committee determine that whatever actions taken by LHC properly meets HUD Guidelines and then come back and make a recommendation to the Board. There being no further business,Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 5:50 p.m. MINUTES OF THE October 8,2003, COMMISSION MEETING LANSING HOUSING COMMISSION r- PRESENT: President Reed ; Vice-president Curran Commissioner Coney - Commissioner Shepard STAFF: Director Stuchell Dona Davenport Rick Koffarnus�- � Brett Stallworth Sarah Segerlind Dave Abood Jeanna Pulido Rhonda Pagel President Reed called the meeting to order at 5:15 p.m. All Commissioners present. The minutes of the Regular Commission meeting of September 10,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous September liabilities Report was presented to the Board for approval. Commissioner Curran moved to approve the report,it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution#931 —Approval of new Ceiling Rents. Commissioner Coney moved to approve the new rental amounts,it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous Resolution#932—Write off of inactive Tenant Balances. Commissioner Coney moved to approve the write offs,it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous Item of Information Capital Fund Projects—Bid for LaRoy Froh roofs, kitchens and baths. The Lansing Housing Commission scored a 90 on the PHAS. We will receive a plaque, and when we do will have a luncheon with the Mayor for employees. Means no inspections next year, and any leftover Capital Fund money Roes to High PerfnrmPrc r � �� �� ,� : . . .. .. 1 ,�. -2- Sent Audit to City Hall,was good audit, no findings and 2 from last year corrected. Tax Credit application not approved; Environmental,will reapply next round of funding. Commission vacancy,we have no word from Mayor. Revised utility allowances will be coming to the Board. The Director presented the September monthly management report to the Board. President's Report- none Resident Relations Committee—none Personnel Committee—Resolved grievance-employee Seff Pineda Second negotiation on 10/16/03—Discussion on Rye Study Homebuyer Committee-none There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 5:52 p.m. MINUTES OF THE November 12,2003, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Curran Commissioner Shepard - STAFF: Director Stuchell Rick Koffarnus Dona Davenport Sarah Segerlind Brett Stallworth Jeanna Pulido Rhonda Pagel Carmen Gomez Rochelle Hatcher Guests: Crystal Dungey Yvonne Vanarsdale President Reed called the meeting to order at 5:21 p.m. Commissioners Curran, Shepard, and Reed present. Commissioner Coney with her family. The minutes of the Regular Commission meeting of October 8,2003 were presented for approval. Commissioner Curran moved to approve the minutes,the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Shepard,Reed Absent: Coney October liabilities Report was presented to the Board for approval. Commissioner Shepard moved to approve the report,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Curran, Shepard,Reed Absent: Coney Resolution#932—Section 8 Utility Allowances. Commissioner Curran moved to approve the new allowances,it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Shepard,Reed Absent: Coney Resolution#933—Public Housing Utility Allowances. Commissioner Shepard moved to approve the new allowances,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Curran, Shepard,Reed Absent: Coney Item of Information Capital Fund Projects— Hildebrandt Project Done LaRoy Froh roofs, kitchens and baths, because of timeframe and repairs being needed as soon as possible. Signed contract so work could begin. New development—one person left in Trailer Park. Will vacate 11/24/03. Low Income Housing Tax Credit Application. Have reviewed and discussed and will resubmit in March. Hopefully,will be funded in May. The Director presented the October monthly management report to the Board. Rick Koffarnus,Financial Manager reported that we are'/through the year and we are under budget for the first 4 months. President's Report—President Reed presented some handouts to the Commissioners from the National NAHRO Conference. Resident Relations Committee—none Personnel Committee—none Homebuyer Committee-none There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 5:49 p.m. Approved: 12/10/03 Resolution#921 - Corporate Authorization Resolution- Authorize the depositing of money in Beal Bank. Commissioner Shepard moved to approve the resolution,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Resolution#922- Request for authorization of re-allocation of Section 8 Reserves for use in the development of affordable housing. Commissioner Shepard moved to approve the authorization,it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Items of Information: Phase II at Hildebrandt Park. Patios,courtyards,revamp tennis court. Working on small contracts,stairwells at S.Washington,at LaRoy Froh, bathroom,basements,and roofs. New Development: Requested quotes for survey at 3117 S MLK Blvd. Received quotes from Boss Engineering,Kebs,Inc.,and Ledy Survey Group.All qualifications being relatively the same,chose LEDY for the work. Requested quotes for a Market Study,two companies responded,Research Information Systems and Community Research Group,LLC,all qualifications being relatively the same, Community Research Group,LLC was chosen to do the study. Requested qualifications from attorneys regarding the development of the non-profit. Thomas L.Lapka,J.D. was chosen to represent the Housing Commission regarding the development of the non-profit for the development of new affordable housing. The Public Hearing on the Brownfield application is June 16,2003. Also,we contacted companies on the compliance monitoring of tax credit developments and PM One was the only one that contacted us back. Still negotiating with them on agreement. The Housing Commission's submissions to NAHRO National Award: Landlord Media Blitz and the ESL Program. Both have won a Merit Award and the ESL is being submitted to the Awards of Excellence Competition. If we win,NAHRO presents awards in Dallas, TX in October. The Director requested that Rick Koffarnus,Financial Manager be allowed to travel to Philadelphia for a one-day training on HUD accounting. Commissioner Coney moved to authorize the travel,it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous The Director presented the April monthly management report to the Board. President's Report- none Resident Relations Committee—none Homebuyer Committee