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Home My WebLink AboutLansing Brownfield Redevelopment Authority Minutes 2011 FINAL Lansing Brownfield Redevelopment Authority Regular Board of Director's Meeting Minutes Lansing Economic Development Corporation Conference Room Friday, May 6, 2011 7:45 a.m. Members Present: Mayor Bernero, Kim Coleman, Bo Garcia, Calvin Jones, Kelly Rossman-McKinney, Greg Ward Members Absent: James Butler Staff Present: Karl Dorshimer, Paul Holland, Andrea Ragan, Marchelle Smi�(l 3 Ken Szymusiak, Bob Trezise Guests: Scott Gillepsie, Michigan Avenue Investors II, LLC Dan Essa, Rich Feaster, Y Site, LLC cn t-j Todd Callaway, Russell Peabody, the Peabody Group Public Present: None ty -; Call to Order Chair Greg Ward called the meeting to order at 7:48 a.m. Approval of Meeting Minutes from December 3, 2010 Regular Board Meeting Motion: Bo Garcia moved the Board to approve the meeting minutes from the December 3, 2010 regular Board of Director's meeting and place them on file. Motion seconded by Kelly Rossman-McKinney. Yeas: Unanimous. Motion carried. Financial Statements as of March 31, 2011 Motion: Calvin Jones moved the Board to receive the March 31, 2011 financial statements and place them on file. Motion seconded by Kim Coleman. Yeas: Unanimous. Motion carried. Resolution to Approve Brownfield Plan #53 - 1621 East Michigan Avenue Ken Szymusiak presented details of the Brownfield project as outlined in the Brownfield Plan. Revolving Loan Funds in the amount of $150,000 will be used for site remediation activity. Scott Gillespie presented details and drawings of the project in which the former Citco gas station will be demolished with new construction for a mixed-use building. Motion: Kelly Rossman-McKinney moved the Board to approve the Resolution for Brownfield Plan #53 and place it on file. Motion seconded by Calvin Jones. Yeas: Unanimous. Motion carried. Resolution to Approve Brownfield Plan #54 - Former YMCA site Karl Dorshimer presented details of the Brownfield project as outline in the Brownfield Plan. The LEDC's Energy Efficiency loan funds will be used to help support the cost for geothermal energy. Dan Essa introduced their architects Todd Callaway and Russell Peabody who presented details and drawings of the project which involves new construction for 230 residential units in downtown Lansing. Motion: Calvin Jones moved the Board to approve the Resolution for Brownfield Plan #54 and place it on file. Motion seconded by Bo Garcia. Yeas: Unanimous. Motion carried. 2011/2012 Budget Bob Trezise presented the LBRA for fiscal year 2011/2012. Motion: Kim Coleman moved the Board to approve the 2011/2012 budget and place it on file. Motion seconded by.Calvin Jones. Yeas: Unanimous. Motion carried. Improving Brownfield Program Update Paul Holland conducted a power point presentation on a new Brownfield management System that he and Ken Szymusiak developed. Other Business None Public Comment None Adjournment Chair, Greg Ward declared the meeting adjou ne t 8:15 a.m. i Minutes by M. Smith ', f Robek L.'Trezise, rRA Director Lansing Brownfield Redevelopment Authority Regular Board of Director's Meeting Minutes Lansing Economic Development Corporation Conference Room Friday, August 5, 2011 7:45 a.m. Members Present: Kim Coleman, Bo Garcia, Calvin Jones, Pierre LaVoie, Kelly Rossman-McKinney Members Absent: Mayor Bernero, James Butler, Greg Ward Staff Present: Karl Dorshimer, Andrea Ragan, Marchelle Smith, Ken Szymusiak, Bob Trezise Guests: None Public Present: None Call to Order Vice Chair Calvin Jones called the meeting to order at 9:35 a.m. Approval of Meeting Minutes from May 6, 2011 Regular Board Meeting Motion: Kim Coleman moved the Board to approve the meeting minutes fr6iil the.,May7, 6, 2011 regular Board of Director's meeting and place them on filer N�a_tioi;- seconded by Bo Garcia. � 1 Yeas: Unanimous. Motion carried. Financial Statements June 30, 2011 Motion: Kim Coleman moved the Board to receive the June 30, 2011 financial statements and place them on file. Motion seconded by Kelly Rossman- McKinney. Yeas: Unanimous. Motion carried. Resolution to Approve $1 Million for EPA Brownfield Remediation Clean-up Grant Bob reported that the LBRA has been awarded a $1 Million EPA Brownfield Revolving Loan Fund Grant. The LBRA budget will need to be amended to reflect $1 Million in revenue and expenses. Motion: Kelly Rossman-McKiruzey moved the Board to approve resolution to amend the LBRA budget to reflect $1 Million in revenue and expenses and place it on file. Seconded by Bo Garcia. Yeas: Unanimous. Motion carried. Other Business Bob expressed concern of having only two Brownfield projects this year and very few Board meetings due to lack of projects. He noted that the new state administration's elimination of many incentives has had a profound negative impact on LEDC operations. Public Comment None Adjournment Vice Chair, Calvin Jones declared the meeting ad ourned at 9:40 a.n Minutes by M. Smith Robert L. TrAise, J , President & CEO Lansing Economic Development Corporation Regular Board of Director's Meeting Minutes Lansing Economic Development Corporation Conference Room Friday, November 4, 2011 7:45 a.m. Members Present: James Butler, Kim Coleman, Bo Garcia, Calvin Jones,= Mictre LaVoie, Kelly Rossman-McKinney, Greg Ward Members Absent: Mayor Bernero Temporary Board Members Present: Julian Darden —� Staff Present: Karl Dorshimer, Andrea Ragan, Marchelle Smith, Ken Szyri?usi4 Bob Trezise c� Guests: None Public Present: None Call to Order Chair, Greg Ward called the meeting to order at 7:55 a.m. Bob Trezise announced Karl Dorshimer as LEDC Interim President and CEO upon his departure as newly appointed President and CEO with Lansing Economic Area Partners (LEAP). Approval of Meeting Minutes from September 9, 2011 Special Board Meeting Motion: Kelly Rossman-McKinney moved the Board to approve the meeting minutes from the September 9, 2011 special Board of Director's meeting and place them on file. Motion seconded by Kim Coleman. Yeas: Unanimous. Motion carried. Financial Statements September 30, 2011 Motion: Calvin Jones moved the Board to receive the September 30, 2011 financial statements and place them on file. Motion seconded by James Butler. Yeas: Unanimous. Motion carried. UDAG Report as of September 30, 2011 Karl Dorshimer reported that Kris Elliott has paid the first Troppo loan in full in October which will be reflected on next month's UDAG report. Resolution Approving InPore Technologies Loan Ken Szymusiak presented a resolution for the Board to approve the loan commitment prepared by our attorney, Dickinson-Wright, for a loan not to exceed $50,500 for InPore Technologies and authorizing the Interim President and CEO to execute the Loan Closing Statement and Disbursement. Motion: Kelly Rossman-McKinney moved the Board to approve the resolution for InPore Technologies' loan commitment with authorization for the Interim President and CEO to execute the Loan Closing Statement and Disbursement. Motion seconded by Kim Coleman. Yeas: Unanimous. Motion carried. Resolution to Approve Karl Dorshimer, Interim President and CEO, as newly appointed Trustee to the LEDC's Retirement Plans Administered by Alliance Benefit Group Due to Bob Trezise's departure from the LEDC, Marchelle Smith explained that Alliance Benefit Group, LEDC's retirement plan administrator, is requesting a resolution to change Robert L. Trezise, Jr. as Trustee from the LEDC's Retirement Plan and 457 Plan and replace with Karl Dorshimer. The Board recommended that the language in the resolution be corrected to reflect "Robert L. Trezise has resigned as Trustee" rather than "Robert L. Trezise has been removed as Trustee". Motion: Kim Coleman moved the Board to approve the resolution for Karl Dorshimer, Interim President and CEO, as newly appointed Trustee to the LEDC's Retirement Plan and 457 Plan Administered by Alliance Benefit Group with the corrected language. Motion seconded by Calvin Jones. Yeas: Unanimous. Motion carried. Board Authorization for all Business Transactions The Board requested that Karl Dorshimer, Interim President and CEO, be empowered and have legal authority to execute all documents relating to managing the affairs of Lansing Economic Development Corporation (LEDC), Lansing Brownfield Redevelopment Authority (LBRA) and Tax Increment Finance Authority (TIFA) business. Motion: Kim Coleman moved the Board to approve that Karl Dorshimer, Interim President and CEO, be empowered and have legal authority to execute all documents relating to managing the affairs of LEDC, LBRA and TIFA business. Motion seconded by Kelly Rossman-McKinney. Yeas: Unanimous. Motion carried. Discussion on 2012 Election of Board Officers Karl Dorshimer stated that the By Laws do not reflect the term length of Board Officers and asked the Board if the Board Officers wished to serve an additional year, or would it be preferred that a nomination committee be established for the 2012 election of Board Officers. The Board recommended that the following existing Board Officers serve a second year continuation: Greg Ward, Chair; Calvin Jones, Vice Chair; Kelly Ro s sman-McKinney, Treasurer; James Butler, Secretary. Motion: Calvin Jones moved the Board to approve the existing Board Officers serve a second year. Motion seconded by James Butler. Yeas: Unanimous. Motion carried. Building Facade Improvement Grant Program Highlights Marchelle Smith gave a power point presentation highlighting successful Facade Design projects utilizing the LEDC's Facade Design Grant Program. Other Business None Public Comment None Adjournment Chair, Greg Ward declared the meeting adjourned at 8:45 a.m. Minutes by Marchelle Smith Karl Dorshimer, Interim President & CEO Lansing Brownfield Redevelopment Authority Regular Board of Director's Meeting Minutes Lansing Economic Development Corporation Conference Room Friday, December 2, 2011 7:45 a.m. Members Present: Kim Coleman, Bo Garcia, Calvin Jones, Pierre LaVoie, Kelly Rossman- McKinney, Greg Ward `': Members Absent: Mayor Bernero, James Butler _ Staff Present: Karl Dorshimer, Andrea Ragan, Marchelle Smith `- Guests: Teresa Choate and Stephen Blann (Rehmann Robson) � Angie Bennett and Randy Endsley (City of Lansing Finance:Deft'.) Public Present: None Call to Order Chair, Greg Ward called the meeting to order at 8:10 a.m. Draft Audited Financial Statements for the Fiscal Year Ending June 30, 2011 Stephen Blann from Rehmann Robson presented the draft of the audited financial statements for the fiscal year ending June 30, 2011. The Auditors noted that the Authority had captured taxes that were being held in an account with no corresponding approved eligible activities and thus in need of being remitted to the State of Michigan. Karl Dorshimer explained that Brownfield Plan #2 had been amended and a large amount of eligible activities were approved for reimbursement. Subsequently, the company failed to make the anticipated level of reimbursement requests to the LBRA thus causing the funds to become surplus. The LBRA staff notified the company of this potential missed opportunity and allowed them time to resolve the matter by submitting additional eligible activities. However, the time limit for submitting these eligible activities eventually expired and the LBRA staff has been working with the City Treasurer to remit the funds back to the taxing entity (State of Michigan). After discussion, it was recommended by the Board and agreed upon by the Auditors that the language in the final Audit Report should reflect that the LBRA has remitted the correct amount back the State of Michigan. Furthermore the Board directed Karl to draft such language and supply it to the Board and Auditors for review and inclusion into the final Audit. Motion: Kelly Rossman-McKinney moved the Board to approve the draft audited financial statements for the fiscal year ending June 30, 2011 pending approval of the language changes to the auditor's letter on page lA and place them on file. Motion seconded by Kim Coleman. Yeas: Unanimous. Motion carried. Chair, Greg Ward called to suspend the LBRA meeting at 8:30 a.m. to take action on the Tax Increment Finance Authority's (TIFA) draft audited financial statements. Motion: Kelly Rossman-McKinney moved the Board to suspend the LBRA meeting to take action on the TIFA's draft audited financial statements. Motion seconded by Kim Coleman. Yeas: Unanimous. Motion carried. Vice Chair, Calvin Jones recalled the meeting to order at 8:45 a.m. Approval of Meeting Minutes from November 4, 2011 Regular Board Meeting Motion: Kelly Rossman moved the Board to approve the meeting minutes from the November 4, 2011 regular Board of Director's meeting and place them on file, Motion seconded by Kim Coleman. Yeas: Unanimous. Motion carried. Financial Statements October 31, 2011 Motion: Kelly Rossman-McKinney moved the Board to receive the October 31, 2011 financial statements and place them on file. Motion seconded by Kim Coleman Yeas: Unanimous. Motion carried. YMCA Project Update Karl Dorshimer gave an overview on the YMCA project and will keep the Board informed as the development progresses. Other Business None Public Comment None Adjournment Vice Chair, Calvin Jones declared the meeting adjourned at 8:55 a.m. f Minutes by M. Smith Karl Dorshimer, Interim LBRA Manager