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Home My WebLink AboutHuman Resources Advisory Board Minutes 1982 FINAL APPROVED: February ll, 1982 OFFICIAL PROCEEDINGS OF THE LANSING HUMAN RELATIONS BOARD Thursday, January 14, 1982 The January 14, 1982 regular meeting of the Human Board was called to order bY the Chai Relations Advisory 4:00 rperson, Billie Gladstone at P•m• in the 7th Floor Conference Roan in Lansing City Hall. PRAYER The Lord's Prayer was offered. ROLL CALL Present: Cicinelli, Finnerty, Gladstone, Holguin,Absent: Duruzi_ngs, Hornberger, Johnson, Ke Morales 11Y, M Jones, Madrid, Tibbits Guest: Lt. John Baylis, Cpl. Tim Metz, and S Officers with the Lansing police De gt. Greg Braun, Liaison Training, Internal Affairs Division,parent Personnel and APPROVAL OF PaNUTES MOTION by Janie Tibbits that the minuses of November 12, the Special approved.Board meeting of November 17, and the regular meeting of December 10, 1981 be approd, i�tion seconded by David Finnerty. Motion passed. PETITIONS There were 0 Formal,Civil 1 Informal, 2 Continued Petitions and 12 Continued Rights petitions for the period of December 1981 and January 1998282 . INFORMAL 1 LPD#1-82 A complaint received all Police Department. eJg mistreatment by Lansing This complaint continued under investigation. INFORMAL (CONTINUED) 1 LPD#3-81 A complaint lleging negligence by the Lansi.ngtinuPoliicceaDe artm unfair treatment Partrnent, Conclusion: It was the decision of the Board to concur with staff recommendation that this complaint be closed or disprove negligege with the results the investigation failing to prove negligent treatment on using Police Department. the part of the 1 - HOUS#4-81 A complaint continued all City's Open Housing Ordinance based on on race.lation of the This complaint has been referred to the City Attorney for Proper action. Human Relations Board Proceedings Page 2 January 14, 1982 PETITIONS CIVIL RIGHT'S CONTINUED PETITIONS 1 - HRD#9-81/MDCR461045-E2/EEOC#054815129 A complaint received alleging s of Sex vs. The Lansing Police Department. discrimination on the basi Documentation has keen forwarded to the Michigan Department of Civil Rights on November 3, 1981 1 - HRD#10--81/mDCR#61823-E4/EEOC#054820536 A complaint received alleging discrimination based on sex, retaliation and marital status vs. the Lansing Police Department. Documentation has been forwarded to the Michigan Department of Civil Rights. 1 - HRD#11-81/MDCR# 054820162 the basis of sex vs. the 61328-E2/EEOC# Complaint received alleging discrimination on Lansing Police Department. Continues under investigation. 1_ HRD#2-81/MDCR#58767-E1/ in denial of hire in the area of employment A complaint continued alleg g based on physical handicap Complaint continues .mder investigation l _ HRD#1-80/p4IDCR#57141-E4/EEOC#05412030 A complaint continued alleging retaliation based on race Documentation has been forwarded to the Michigan Department of Civil Rights by the Human Relations DepartmeYlt March 1 _ HRD#2--_80/MCDR#403401/EEOC#05401303 rimination because of race and retaliation. A compliant continued alleging disc Investigation documentation has been forwarded to the Michigan Department of Civil Rights by the Human Relations Department, February 27, 1980. 1 _ HRD/EEOC#054793268/mDCR#465 E discrimination of retaliation due to A complaint continued alleging previous complaint filed with Civil Rights based on race. Investigation documentation has been forwarded to Michigan Department of Civil Rights by the Human Relations Department, August, 1979. l - HRD#5-81/NIDCR#59937/EEOC#05414273 A complaint received alleging discrimination based on age and sex. Documentation has been forwarded to the Michigan Department of Civil Rights on September 24, 1981. Human Relations Board Proceedings Page 3 January 14, 1982 1 - HRD#3-81/MDCR#58924-E3/ A complaint received alleging discrimination on layoff and refusal to rehire continuing in the area of employment based on handicap. Documentation has been forwarded to the Michigan Department of Civil Rights, July 30, 1981 1 - HRD#6-81/EEOC#05415132/MDCR#6104860 A complaint received alleging discrimination on the basis of sex. Documentation has been forwarded to the Michigan Department of Civil Rights November 3, 1981. 1 - HRD#7-81/EEOC#054815187/MDCR#61125-E2 A complaint received alleging discrimination on the basis of sex. Documentation has been forwarded to the Michigan Department of Civil Rights, November 3, 1981. 1 - HRD#8-81/EEOC#0548151/MDCR61123-E3 A complaint receeved alleging discrimination on the basis of sex. Documentation has been forwarded to the Michigan Department of Civil Rights November 3, 1981. COMMUNICATIONS 1. Letter received from Kalamazoo Postmaster in regards to Director's participation in Affirmative Action Week Program. 2. Letter from State Department of Transportation for filing civil rights com- pliance forms. 3. Letter from Mayor's office requesting information for the recruitment of a new Executive Assistant. 4. Follow-up Letter received from N.A.A.C.P. regarding Quality Dairy Affirmative Action Program. The Director advised that a meeting was held with the owner of Quality Dairy, and that a review of their EEO-1 report was received indicating that they are awardable. Also, it was found that the Economic Development Administration, tax abatement request requirements indicate that companies are to have Affirmative Action Programs, and not just a Policy statement. REPORTS Director's Report Copies of the Director's Report were distributed to members present (Copy Attached) Human Relations Board Proceedings Page 4 January 14, 1982 Director's Report (continued) The Director advised the Board of the Martin Luther King, Jr. Memorial Service to on Friday, January 15, 1982, from 12:00 noon-1:00 p.m. Programs were distributed. The Memorial Service is sponsored by the Human Relations Department in cooperation with the Mayor's office and City Council. The Board was reminded of the coming millage vote, February 9, 1982. The Board was advised of a meeting held in December, 1981, with Civil Rights leaders, which the Director attended re: the current trends of the Reagan Administration relative to civil rights legislation; and the recent appointments of an EEOC Director and U.S. Civil Rights Commissioners. The Board inquired of the support the department will receive from the new Mayor. The Director advised that Mayor McKane has indicated that he will give full support to the departments programs, which include affirmative action and equal opportunity. POLICE COMMUNITY RELATIONS SUBCOMMITTEE A meeting of the sub-committee was held prior to this meeting to review police complaint LPD#3-81. Present: Vito Cicinelli, Janie Tibbits, Billie Gladstone and staff members Wes Pitts and Barbara Barnum. A meeting of the Mayor's Police Community Relations Advisory Board was held January 6, 1982 at Moores Park School. The Director advised the Board of a follow-up meeting held with a police officer and a family in the Moores Park area which assisted to alleviate tensions that had been developing between the individuals involved. This meeting was held in cooperation with the Neighbor- hood Watch Program in that area. EMpLoyNENT SUBCOMMITTEE Mr. Finerty inquired from staff as to when the Committee was going to meet relative to the Affirmative Action Report submitted to the Mayor. He was advised that a meeting would be called by staff sometime in the future. HOUSING SUBCOMMITTEE A report was given by subcommittee member David Finnerty. It was requested that a copy of the report be sent with the minutes of the January 14, 1982 meeting. Mr. Finnerty expressed concern relative to the article that appeared in The State Journal regarding the Capitol Ccxmmons Project changes. The Director advised that the staff mould keep the subcommittee informed of the projected develognents on an ongoing basis. (Report Attached) RESEARCH/PUBLIC RELATIONS-EDUCATION/RECREATION Invitations to the Human Rights Dinner were given to members present. The dinner will be held on Friday, February 26, 1982 at the House of Ing, 6:00 p.m. Guest Speaker will be Dr. Robert Green, MSU College of Urban Affairs. The cost is $8.50 per person with RSVP by February 12, 1982. Human Relations Board Proceedings Page 5 January 14, 1982 NEW BUSINESS The Director again indicated that the Department has the support of Mayor McKane, and requested the Boards cooperation with the New Administration. There was discussion regarding the millage vote to be held on February 9, 1982. ADJOURNMENT MCTION by Raul Madrid, second by Nbrris Jones, that the meeting be adjourned. Motion passed. The meeting was adjourned at 5:00 p.m. Respectfully submitted, Cathy Milett, secretary Human Relations Advisory Board Attachments: 1- Director's Report 2- Housing Sub-committee Report REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER January 14, 1982 MEDIA/TALKS 1 0 WKAR, Earl Robinson. MET WITH/ Charles Creamer, 4th Ward Councilmember; Recruitment Committee for ATTENDED Equal Employment; Special Executive Committee meeting of the National Association of Human Rights Workers in Washington D.C. ; Yvonne Wickey re: career development; Show cause hearing-Michigan Department of Civil Rights; Tri-County Human Services Coalition; Career Education; City Council Session; Cristo Rey Board of Directors; Personal inter- views with Dethmer Smith, Paul Blonde, John Martinez; one weeks vacation and one personal leave day received; submission of 1981 Affirmative Action Report to the Mayor. SERVICES 48 (Court 4; Other 2; Employment 15; Housing 2; Community 20; Police 1; Neighborhood 4) CONTACTS Personal/Telephone 297 ASSISTANT DIRECTOR, Erika Keck ATTENDED Staff meetings 2; Conducted 3 Field Representative meetings; Supervised 6 basketball games; Human Relations Advisory Board Meeting; Research/ Public Relations subcommittee; Advisory Council for Senior Citizens; Reception to meet elected officials. CONTACTS 186 (Telephone 147; Personal 39) INTERPRETATIONS 13 (Social Services 3; Immigration 2; Lansing Police 1; Probation 1; Mortgage Association 1; Legal Aid 1; Court 4) TRANSLATIONS 6 (Social Services 2; Mortgage Associations l; Lansing Police 1; Immigration 1; Probation Office) EMPLOYMENT SERVICES 15 SERVICE REPORTS 19 (Employment 8; Social Services 3; Police 2; Court 2; Community 1; Housing 3) FIELD REPRESENTATIVES There are presently 21 Field Representatives employed by the Human Relations Department. During the month of December they were assigned to nine(9) basketball games Director's Report Page 2 January 14, 1982 HUMAN RELATIONS SPECIALIST, Wes Pitts MET WITH Chris Stuchell, Lansing Housing Commission re: scattered site selection; Mrs. Blair, Principal, Willow Street School re: neighborhood problem; Corporal Tim Metts and Sergeant Greg Braun, LPD-Internal Affairs re: complaint; Verda Sisscns, Lansing Women's Bureau re: Pre-test Training U.S. Postal Service; Dave Ranville, Kingsley Community Center re: service clubs use of the center. ATTENDED Human Relations Advisory Board meeting; Staff meetings; Supervision of Field Representatives at Basketball game; Boys Club Committee meetings; Southside Boys Club Advisory Councilimeetings; Housing sub-commitee. CONTACTS 129 (Telephone 100; Personal 29) EMPLOYMENT (Referrals-6; Hires 1) SERVICES 11 (Employment 8; Court 2; Housing 1) CONTRACT COMPLIANCE UNIT - Debbie Balan, Contract Compliance Specialist Barbara Barnum, Contract Compliance Assistant REVIEWS Xerox, Motorola BID OPENINGS 10 • FUNDED BY: CONSTRUCTION PROJECTS: 11 CDBG: 6 PRE-BID: 0 UDAG: 2 PRE-CONSTRUCTION: 3 EDA: 1 UNDER CONSTRUCTION: 8 Revenue Sharing 2 MEETINGS With city staff on 100 Block Demolition project; Pre-bid conference for 100 Block Demolition project; Pre-construction conference for Case Street Fence and Landscaping Project; STAFF SUPPORT Assistance provided to Human' Relations staff on complaint investigation AFFIRMATIVE ACTION SPECIALIST, Kip D. Gomoll Hires, promotions, transfers New Hires 1. WF hired Police Technician-28, Police 2. WF hired Police Technician-28, Police 3. WM hired Court Officer, District Court 4. BM hired Senior Maintenance Worker-24, Lansing Housing Commission 5. HsM hired Senior Maintenance Worker-24, Lansing Housing Commission 6. WF hired Police Technician-28, Police Director's Report Page 3 January 14, 1982 Affirmative Action (continued) Promotions, transfers 1. WM promoted from Deputy Clerk V to Assistant Court Administrator, District Court 2. WM promoted from Truck Driver IIIA to Packer Operator IIIB, Public Service 3. BM promoted from Truck Driver IIIA to Assistant Refuse Supervisor-28, Public Service 4. WF promoted from Clerk-21, to Police Technician-28, Police 5. WF transfered from Citizens Relations Specialist-27 Mayor's Office to Senior Secretary-27, Administrative Services TERMINATIONS Resignations 1. WM resigned Laborer IIB, Parks 2. WF resigned Senior Secretary-27, Administrative Services 3. HSM resigned Police Officer I, Police 4. WF resigned Police Technician-28, Police S. BF resigned Referral Specialist-29, Human Resources Retirements 1. WF retired Intermediate Clerk-22, Police 2. WF retired Parking Attendant II, Public Service Transportation 3. WM retired Fire Captain IV, Fire 4. WF retired Principal Clerk-24, City Clerk S. WF retired City Clerk, City Clerk's office Temporary Terminations 1. 1 WF; 1; WM reduction of personnel 2. BM resigned EXIT INTERVIEWS Sent 10 Returned 4 Personal 2 Human Relations Advisory Board - Housing Subcommittee Meeting of December 17, 1981 Present: Joe Kelly, David Finnerty, and Sam Johnson; Staff-Wes Pitts Guest: Chris Stuchell, Administrative Assistant, Lansing Housing Commission The meeting was called to order at 4:30 p.m. by Committee Chairperson, Sam Johnson. The purpose of this meeting was to acquaint th-e Advisory Board with the plans of the Lansing Housing Commission for its selection of 91 scattered sites for low income housing. Chris Stuchell, Housing Commission staff, explained that they are currently in the process of obtaining sites for construction of 91 scattered family units. He stated that these units will consist of 22 3-bedroom and 69 2-bedroom single-family and duplex dwellings. Mr. Stuchell presented their site selection process by explaining that once the Housing Commission becomes aware of vacant available sites, the lot or lots are evaluated in terms of buildability, size, environmental conditions and surrounding areas, he added, that the sites must meet all City and HUD requirements such as zoning and building codes. In addition, he stated, that the Housing Commission has solicited ienput from the Citys, Planning Department concerning technical and environmental inpact for each proposed site, and input from the Human Relations Department concerning the social impact of each proposed site. Human Relations staff presented a city map to the sub-committee which pinpoints each proposed site and shows where these sites are located in comparison to already existing City low income housing. Mr. Stuchell stated that the Housing Commission staff has viewed over 200 sites, and from these, they have deemed approximately 69 lots as acceptable. He ex- plained that these lots, depending on size and zoning, could house up to 75 family units. Plus they have a number of recently-evaluated sites that if accepted, would bring this total up to the desired number of units. Chris explained that when the selection process is completed, the total plan would be submitted to HUD for approval and if HUD awards the funding for the plan, City Council must approve receiving the funding, and then the construction bidding process can begin. Chris stated that, ideally, they hope to have a bid awarded to one general contractor by late March, and further, that con- struction could be completed in one year. Chris concluded his presentation by displaying several of the proposed architectural designes for the units. These designs showed a dramatic change in the construction concept for low income housing in our area. The proposed site selections and the architectual plans both received a favor- able response from the Housing subcommittee. The Housing Commission has asked for our continued input and support in this project. The ,Housing Subcommittee meeting was adjourned by committee Chairperson, Sam Johnson at 5:15 p.m. It was the concensus of the subcommittee to meet periodically to follow the progress of the site selection, at its conclusion the subcommittee can then recommend that the Board offer its support to the Housing Commission on this project. Human Relations Board January 14, 1982 Approved; May 13, ,1982 OFFICIAL PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD f=> THURSDAY, FEBRUARY 11, 1982 The regular scheduled February meeting of the Human Relations Advisory Board was called to order by the Chairperson, Billie Gladstone, at 4:00 p.m. in the 7th Floor Conference Room in Lansing City Hall. ROLL CALL Present: Cicinelli, Finnerty, Gladstone, Hornberger, Kelly, Madrid, Morales. Absent: Dunnings, Holguin, Johnson, Jones, Tibbitts Guest: Marsha Gladstone, LCC Student; Liaison Officer, Captain Richard Fox, Lansing Police Department APPROVAL OF MINUTES MOTION by Father Hornberger, second by Virginia Morales, that the minutes of the January 14, 1982 meeting be approved. Motion Passed PETITIONS There were _0 Formal, 0 Informal, 2 Continued Petitions; and 12 Contin_ued Civil Rights Petitionsfor the period of January and February 1982. INFORMAL (continued) 1 - LPD#1-82 A complaint received alleging mistreatment by the Lansing Police Department. This complaint continues under investigation. 1 - HOUS#4-81 A complaint continued alleging a violation of the City' Open Housing Ordinance based on race. This complaint was referred to the City Attorney for proper action. CONCLUSION: The complainant signed an agreement that he will not intentionally discriminate in the sale or rental of his property. A meeting was held with the complainant, city attorney, and witness, at which time the complainant was made aware of the violation of the Lansing Open Housing Ordinance and the Federal Open Housing Laws, and agreed to follow their guidelines. The twelve (12)Civil Rights Petitions remain under investigation and on file in the Human Relations Department. COMMUNICATIONS Copy of letter sent to Mayor McKane from Alpha Phi Alpha Fraternity in regards 5: = to Dr. Martin Luther King's Memorial Service. �. REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER February 11, 1982 MEDIA/TALKS TV-10; WITL; WJIM, Radio & TV; Okemos Community Church 5 1 MET WITH/ City Council; Cabinet Meetings-2; Police Community Relations ATTENDED and Neighborhood Watch at Moores Park School; Pupil Personnel Otto Junior High/Carmen Benevidez; Alternate to Lay Off Com- mittee; Board of Water & Light Personnel/S.T. Robinson, Ron Prior; Fairview School - Super Reunion; Better Speech & Hearing Committee meeting in Howell; Pam Fowler/Mayor's Complaint Specialist/with staff re: City complaint referral procedure; Urban Boy Scout Council; Information & Referral; Southern Conference of the National Association of Human Rights Workers and Board of Directors meeting; Dr. Robert Chamberlain; Women's United Organization/Mattie Mason re: referral assistance; Budget Hearing w/Jan Lazar Budget Director; City Attorney; Winston Williams, Associate Pastor, Friend- ship Baptist Church; Stan Martin - Quality Dairy re: Affirmative Action Plan SPECIAL PROGRAMS Martin Luther King, Jr. Memorial Service CONTACTS Personal/Telephone 360 SERVICES 67 (Neighborhood/Community 19; Courts 5; Police 6; Employment 18, Housing 4, Schools 9; Affirmative Action 6) s' ASSISTANT DIRECTOR - Erika H. Keck ` Attended Staff Meeting, Conducted four (4) Field Representative meetings; supervised eight (8) basketball games; Human Relations Advisory Board meeting; Daytime Center for Senior Citizens; Memorial Ser- vice for Dr. Martin Luther King, Jr. MET WITH Attorney Osterhaven re: Housing Complaint; With Director met with Ms. Mason and Brooks re: Women's United Organization; and Pam Fowler, Mayor's Information Specialist CONTACTS 173 (Telephone 117) (Personal 56) INTERPRETATION 6 (District Court; Office 2; Social Services 1; Lansing Police 1; Housing 1; 1,. TRANSLATIONS 5 (Judge Brown, Circuit Court) Director-'s Report Page 2 February 11, 1982 Assistant Director (continued) EMPLOYMENT SERVICES 20 SERVICE REPORTS 23 (Employment 3, Community 2, Housing 5, Domestic 4, School 1, Social Services 2, Immigration 2, City Clerk 1, Lansing Police 2, Blue Shield/Blue Cross 1 HUMAN RELATIONS SPECIALIST - Wes Pitts MET WITH Bruce Stark, Ron Onufer, City Council Staff and Councilmember Blair, re: Martin Luther King Jr. Memorial Service; Joann Marshall, Counselor, Dwight Rich Jr. High, re: student participation in King Memorial Service; Marion Scott, Friendship Baptist Church, re: King Memorial Service; Corporal Tim Metts and Sergeant Greg Braun, re; complaints; Pam Fowler, Mayor's Information Specialist re: Service Referrals. ATTENDED Special Meeting of the Capitol Commons CDC; Human Relations Advisory Board meeting; Coordinated and Attended Memorial Service for Dr. King; Staff meetings; Police Community Relations Sub- committee meeting; Boy's Club Advisory Council meetings. MEDIA Assisted with interview by TV-6 with client on Housing problems. CONTACTS 190 (Telephone 153; Personal 37) EMPLOYMENT 7 Referrals SERVICES 28 (Employment 17; Court 1; Housing 4; Community 4; Police 1; Consumer 1) AFFIRMATIVE ACTION SPECIALIST - Kip Gomoll Hires, Promotions, Transfers New Hires 1. WM hired Police Technician-28, Police 2. WF hired Senior Maintenance Worker-24, Lansing Housing Commission 3. WF hired Citizens Referral Specialist-27, Mayor's office Promotions, transfers, demotions 1. WF promoted from Senior Clerk-23 to Deputy Clerk 30, City Clerk 2. WM demoted and transfered from Administrative Assistant-EP, Mayor's Office to Market Manager-31, Parks 3. WM promoted from Assistant Cemetery Manager-29 to Cemetery ;Manager-33, Parks 4. WM promoted from Laborer IIB to Packer Operator IIIB, Public Service 5. WM transfered from Deputy Clerk V, District Court (criminal section) to Deputy Clerk V, District Court (civil section) 6. WM lateral transfer from Truck Driver IIIA, Public Service to Group Leader IIIA, PS Director's Report c Page 3 / February 11, 1982 -n fD A Q (D c � Affirmative Action Report(Continued) C_+ 1G O Temporary Hires J > 1. 3 WM temporary Laborers, Public Service 0- a J J. TERMINATIONS N) 0 N O Retirements 1< Y. WM retired Sergeant III, Police co 2. WM retired Deputy Treasurer-34, Finance/Treasurer o a 3. WM retired Market Manager-31, Parks 4. WM retired Police Lieutenant V, Police 5. WM retired Fire Engineer II, Fire 6. WM retired Fire Captain IV, Fire 7. WM retired Police Officer I, Police 8. WF retired Clerk-21, Administrative Services 9. WM retired Police Lieutenant V, Police 10. WM retired Fire Captain IV, Fire 11. WM retired Laborer IIB, Administrative Services Discharge 1. BM discharged Truck Driver IIIA, Public Service Other 1. WM deceased Assistant Forestry Supervisor-29, Parks Temporary Terminations 1. 2-BM, Reduction of Personnel, Public Service Exit Interviews Sent 13 Returned 5 CQNTE&CT COMPLIANCE UNIT - Debbie BAlan, Contract Compliance Specialist Barbara Barnum, Contract Compliance Assistant Bid Openings: 8 Construction Projects: Funded by: Pre-bid 0 Community Development Block Grant Pre-construction 2 Urban Development Action Grant Under construction 9 Economic Development Administration Revenue Sharing MEETINGS Police Community Relations subcommittee meeting on Faust investigation; Pre-construction conference for 100 Block Demolition; Recruitment Committee for Equal Employment; David Moody from Quality Dairy re: r Affirmative Action Plan/with Affirmative Action Specialist �aJ Other Projects: Annual dollar total tabulations APPROVED: MAY 13, 1982 OFFICIAL PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD THURSDAY, MARCH-11,-:- 1982 The regular scheduled March meeting of the Human Relations Board was called to order by the Chairperson, Billie Gladstone, at 4: 00 p.m. in the 7th Floor Conference Room in Lansing City Hall. ROLL CALL Present Gladstone, Holguin, Johnson, Kelly, Madrid, Tibbits Absent Cicinelli, Dunnings, Finnerty, Hornberger, Jones, Morales Guest Captain Richard Fox, Liaison Lansing Police Department PETITIONS There were 0 Formal, 1 Informal, 1 Continued, and 12 continued Civil Rights Complaints during the period of February and March 1982. INFORMAL (continued) 1 - LPD#1-82 A complaint continued alleging mistreatment by the Lansing Police Department. Continues under investigation INFORMAL 1 - EMP#1-82 A complaint received alleging employment discrimination on the basis of race by Lansing General Hospital. Complaint continues under investigaton CIVIL RIGHTS PEITIONS 1 - HRD#1-79/EEOC#054793268/MDCR#46546-E2 A complaint continued alleging discrimination of retaliation due to previous complaint filed with Civil Rights based on race. CONCLUSION: This complaint was withdrawn by the complainant, and is therefore considered closed. 1 - HRD#2-80/MDCR#403401/EEOC#05401303 A complaint continued alleging discrimination because of race and retaliation. CONCLUSION: This complaint investigation did not disclose any evidence of unlawful discrimination on the part of the respondent, and is therefore considered closed. Proceedings - Human Relations Board Page 2 March 11, 1982 low Civil Rights Complaints (continued) The remaining ten (10) Civil Rights Petitions filed against the City of Lansing continued to remain on file and under investigation by the Michigan Department of Civil Rights. COMMUNICATIONS 1. Letter from Ingham County Prosecuting Attorney in regards to Ramiro Garcia case. 2. Three Letters in regard to Lansing Branch of N.A.A.C.P. and Jackson National Life Insurance Company. 3. Letter from area school in regard to staff presentation of program. 4. Letter from an attorney requesting for staff to assist as interpreter 5. Letter from Senator Reigle's office on visit by the Director 6. Letter from area church in regard to Director's participation in Church service. REPORTS Director's Report The Director's Report was distributed to members present. It was reported that a number of neighborhood complaints have been conciliated by staff. It was also reported that the Field Representatives will be playing the Police Department in their annual basketball game on March 31, 1982 at 7:00 p.m. at Sexton High School with a pizza party following at the Women's Club House - 301 N. Butler. The Director also reported that the Contract Compliance Unit will be responsible for reviewing businesses for equal opportunity relative to request for tax abatement. The Director advised the Board of the establishing of a Junior Human Relations Specialist Card for students in the Lansing School District which reads: I, , a student of the Lansing School District, do believe in the equality of all people and hereby pledge to help advance the cause of human rights and eliminate group prejudice, racial and area tensions, intolerance and discrimination. Date (signature of Director) POLICE COMMUNITY RELATIONS SUB-COMMITTEE No Report Proceedings Human Relations Board Page 3 March 11, 1982 RESEARCH/PUBLIC RELATIONS - EDUCATION/RECREATION No Report EMPLOYMENT SUBCOMMITTEE Raul Madrid recommeded that Captain Fox be in attendance at the Employment subcommittee meeting in order to discuss the current impact of positions that are not filled in the police department. HOUSING SUBCOMMITTEE This committee wil be meeting relative to proposed revisions to the Open Housing Ordinance. NEW BUSINESS It was the concensus of the Board that a meeting be arranged with the Police Board for the purpose of discussing community concerns as they relate to the two departments. It was also discussed that this meeting provide the two Boards an opportunity to talk with one another at a time when there is not a conflict A review and update of the procedure for investi- gating complaints between the two departments was recommended. A letter will be sent to the Police Board of Commissioners relative to meeting with the Human Relations Board. ADJOURNMENT The meeting was adjourned at 4:55 p.m. by the Chairperson. Respectfully submitted, Cathy Mil ett, secretary Human Relations Board Attachment: Director's Report REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER MARCH 11, 1982 MEDIA/TALKS WJIM- (2) ; Grand River School; North School; Grace Methodist 2 8 Church; Dwight Rich Junior High (3) ; Pattengill Junior High; Bingham Street School MET WITH/ Lansing Area Safety Council; Mayor's Cabinet(3) ; Employment ATTENDED Committee re: Alternatives to lay offs; Verda Sisson, Exit Interview; Mayor/Personnel Director re: Civil Rights Complaint; Carry Thompson, student James Madison College, MSU re: interview on Police Community Relations Board; Mayor's PCR Advisory Board; Bernice Hinton with Mayor and Relocation personnel re: moving allowance; Doug Finley, Parks Director-Vivian Preston, Grants and Program Coordinator re: Department of Interior Desk Audit; MI Out State Chapter-NAHRW Board of Directors in Saginaw; Mayor and Rachell Price re: proclamation for State Prince Hall Masons meeting in Lansing; Art Fair Committee; Budget Hearing with Mayor; Cristo' Rey Annual Meeting; Leadership Conference on Civil Rights in Washington D.C. SPECIAL PROGRAMS Human Relations/Race Relations Dinner - February 26, 1982 CONTACTS Personal/Telephone 481 SERVICES 59 (Community 10; Police 11; Court 5; Housing 3; Employment 12; Neighborhood 2; Education 4; Domestic 5; Other 5; Social Service 2) ASSISTANT DIRECTOR - Erika Keck ATTENDED Staff meetings; Conducted (3) Field Representative meetings; supervised (5) basketball games and (1) wrestling match; Human Relations Advisory Board; Daytime Center for Senior Citizens; Youth Employment Council; Police Community Relations; CONTACTS 263 (Telephone 192; Personal 71) INTERPRETATIONS 10 (District Court 6; Lansing Police Department 2; Circuit Court 1; Office 1) TRANSLATIONS 2 (Judge Brown) EMPLOYMENT SERVICES 9 SERVICE REPORTS 17 (Housing 2; Court 3; Employment 2; Lansing Police 1; Community 4; Cristo Rey 1; Domestic 11; social Services 2) Director's Report Page 2 March 11, 1982 FIELD REPRESENTATIVE PROGRAM There are presently 20 Field Representatives employed by the Human Relations Department. During the month of February they were assigned to seven (7) basket- ball games,one (1) wrestling match and 3 days of crowd management at Walter French Junior High School assisting -with cheese distribution. HUMAN RELATIONS SPECIALIST - Wes Pitts MET WITH Otto Junior High Counselor, with Director re; Student problems; Kay Lucas, Human Resoruces re: Housing need of client; Corporal Metts, Lansing Police re: service complaint; Julie/Banquet Coordinator House of Ing, re: Race Relations Dinner; Circuit Court Pre-Trial services staff; re: Service compliant. ATTENDED Human Relations Advisory Hoard meeting; staff meeting; observed All Peoples' Congress meeting; Boys Club Council meeting; Assisted in supervision of (1) basketball game with Field Representatives Assisted in coordination of the 1982 Race Relations Dinner CONTACTS 204 (Phone 168; Personal 36) SERVICES 29 (Employment 17; Housing 4; Police 1; Neighborhood 2; Court 4; Consumer 1) EMPLOYMENT Referrals 9; Hires 2 COMPLAINTS 1 - Police (Service) CONTRACT COMPLIANCE UNIT - Debbie Balan, Contract Compliance Specialist Barbara Barnum, Contract Compliance Assistant REVIEWS Michigan Testing Engineers; Lansing Printing Company; Charles Featherly Construction Company; Hanel-Vance Construction Com an Michigan Company P y% BID OPENINGS 12 CONSTRUCTION PROJECTS: Pre-Construction 0 FUNDED BY: Under Construction 11 C.D.B.G. 7 Pre-Bid U.D.A.G. 2 2 E.D.A. 2 Revenue Sharing 2 MEETINGS Met with Dave Moody from Quality Dairy re: development of their Affirmative Action Plan; Met with McNamee, Porter and Seeley re: EPA contracts; Pre-construction conference for NDA#4 Tree Planting; Seminar on Section 504 of the Rehabilitation Act.; Met with DNR re: EPA contract documents Director's Report 0) 7:: Page 3 n E3 March 11, 1982 J J � Co J AFFIRMATIVE ACTION SPECIALIST - Kip D. Gomoll CO J N O HIRES, PROMOTIONS, TRANSFERS L' New Hires CL CL 1. WM hired Executive Assistant to the Mayor, EP Ln 0 Promotions, transfers, demotions 0 1. WF lateral transfer from Principal Clerk-24, Finance/Treasurer to Principal Clerk-24, City Clerk p7 2. WM promoted from Utility Mechanic-28 to Senior Plant Operations Supervisor-32, n- Public Service/WWT. TERMINATIONS Retirements 1. WM retired Sergeant III, Police 2. WM retired Lieutenant IV, Police 3. WF retired Secretary-25, Civic Center 4. WM retired Police Officer I, Police 5. WM retired Captain VI, Police 6. WM retired Executive Assistant to Mayor-EP 7. WM retired Deputy Fire Chief VI, Fire B. WM retired Fire Captain IV, Fire 9. WM retired Fire Chief - EP 10. WM retired Deputy Fire Chief VI, Fire 11. WM retired Captain IV, Fire 12. WM retired duty disability Detective IIA, Police Resignations 1. WF resigned Intermediate Clerk-22, Finance/Treasurer Discharge 1, WF discharged Executive Secretary-30, Mayor Other 1 WM deceased Chief Probation Officer, District Court EXIT INTERVIEWS Sent 3 Returned 1 MEETINGS David Moody of Quality Dairy (3) to develop affirmative action Qrogram, Department of Education Technical Assistance for 504 (handicapper legislation) seminar. APPROVED: MaY 13, 1982 PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD APRIL 08, 1982 The April meeting be held o °f the Human Relations n the 7th Floor Conference Advisory Board due to the lack of a Room in Lansing was scheduled to quorum, the meetingg City Hall. However, was not held. Present: Finnerty, was Absent: _ Cicinelli,Dunnings, Madrid Gladstone, Holguin, Hornber ,er Morales, Tibbits g Jones, Kelly, Guest: Sergeant Greg Braun, Liaison Officer, Lansing Police Department. Respectfully submitted, Cathy Milett, secretary Human Relations Board Attachment: 1 l HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, March 11 , 1982, at 7:00 p.m. in Cristo Rey Community Center, 1314 Ballard St. , Lansing, MI 48933 ROLL L CALL: HOEKSTRA, Kathleen SCIESZKA, Lillian HOES, Wesley WALKER, Rosalie MAGEE, Audrey WATKINS; Randy GUESTS PRESENT: Paula Zimmer, Exec.. Director, ,Carol Lamphere, .Assoc. Director- and Judge William Collette, representing Central Michigan Legal Aid; Tony Benavides, Director, Jose Regal and Charles W. Steinberg, representing Cristo Rey Community Center and two of its programs. Meeting was called to order at 7: 16 p.m. by Chairman Wesley Hoes with a quorum present. AMENDMENTS TO THE AGENDA: Mr. Hoes: Reported the addition to the agenda of Item XB, Legal Aid of Central Michigan. HEARINGS OF DELEGATIONS AND INDIVIDUALS: Mr. Regal : Wished to thank all the Board members for coming and givingthe Center an opportunity to have Mr. Steinberg address them on the Substance Abuse Treat Program there. Treatment MINUTES: February 11 , 1982 Ms. Sabia: Announced a change in the Tenants Resource Center presentation on page 8 and passed out the corrected page to the Board members. Mrs. Hoekstra: Requested that her motion introduced for additional funding Of Impression V in the amount of $3,000. 00 which was not supported and acted upon be stated in the February 11 , 1982 minutes. Mrs. Magee: Requested that her dialogue with RayKacirk , In, Inc. , regarding past publicity of the A enc director of New Way be summarized in the minutes. 9 Y (i .e. , the 999 who were missing) Mr. Hoes: Stated that in view of the fact that the minutes of February 11 , 1982 were to be changed upon request of two of the Board members and, if there were no objections, the Chair would table them over to the next regular meeting so they could be changed accordingly. (No objections were raised. ) Human Resources Advisory Board March 11 , 1982 REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER APRIL 08, 1982 MEDIA/TALKS Optimist Club at Kellogg Center; Union Baptist Church; WJIM-TV6; 2 3 WILX-TV10; Special Program for Representative Debbie Stabenow. Women's Resource Center, Board of Directors; Art Fair Committee (2); MET WITH/ _.Council Human Services Committee; Cabinet Meetings 5; Alternative ATTENDED to Employment Committee 3; United Way of Michigan Membership and Allocation Committees; and United Way of Michigan Board of Directors; Police Community Relations Advisory Board; Hiawatha Cromer; Ron DeMaag'd; Hall of Fame Committee; Food Bank 2; Ron Groves, Michigan Bar Association; Mayor McKane, Ivan Love, Director of Capitol Area Community Services re: Complaint; National Association of Human Rights Workers Association Board of Directors; Appointed President. of the National Association of Human Rights Workers by the Board of Directors to complete unexpired term; Ingham County Jail; Terri Genola, Protective Services; Michigan Employment Training Service Council re: Minimum Wage; Thor Strong/Planning Department Personnel; Jackson Life Insurance Company with representatives from the N.A.A.C.P. ; Michigan Out State Chapter-NAHRW. CONTACTS Personal/Telephone 407 SERVICES 58 (Employment 19; Court 7; Neighborhood 1; Community 20; School 3; Police 1; Housing 7) ASSISTANT DIRECTOR - Erika Keck ATTENDED Staff meeting 2; Conducted three (3) Field Representatives meetings; Supervised 8 basketball games and one (1) Wrestling Tournament; Field Represenatives Pizza Party 2; Field Representatives vs. Lansing Police Department basketball game; Meeting at Lansing General Hospital with Ross Alander, Vice President of Human Resources and Karen Ridenour, Manager Recruitment and Employee Relations re:Complaint Hiawatha Cromer re: Women's Club House. CONTACTS Telephone 170 - Personal 48 INTERPRETATIONS 7 (Building Department 1; Circuit Court 1; Probation Departmentl; Human Relations Office 3; Cristo Rey 1) TRANSLATIONS 3 (Circuit Court 1; Human Relations office 2) EMPLOYMENT SERVICES 12 SERVICE REPORTS 14 (Legal Aid 4; Court 2; Employment 3; Housing 2; Consumers Power 1; Social Services 1; Community 1) COMPLAINTS 1 - Employment (withdrawn/filed with Department of Civil Rights) Director's Report Page 2 April 8, 1982 FIELD REPRESENTATIVES There are presently twenty (20) Field Representatives employed by the Human Relations Department. During the month of March they were assigned to 12 athletic events and reported to three (3) meetings. On March 31, 1982 the Fourth Annual Basketball game between the Field Representatives and the Lansing Police Department was held at Eastern High School. The score in over- times was Field Representatives 60 - Lansing Police 56. HUMAN• RELATIONS SPECIALIST - Wes Pitts MET WITH/ Al Knot, City Attorney re: Service; Judge Thomas and Judge ATTENDED Felice re: Boys Club Activities; Bruce Stark, City Council re: complaint: Mayor McKane, Tom Wilbur, Ivan Love and his attorney re: complaint; Pat Crimmins, Probation Depart- ment re: mutual client; Mayor's Executive Assistant DeMaag'd re: non resident service Staff of Capitol Area Community Services re: complaint; Tim Metts and Greg Braun re: Complaint. Staff Meeting; Human Relations Advisory Board; Field Representatives Annual Basketball Game; Boys Club Board of Directors; Boys Club Council and Committee meetings. CONTACTS 198 (Telephone 151; Personal 47) SERVICES 26 (Court 5; Neighborhood 2; Employment 14; Police 1; Probate Court 1; Non resident 1; Housing 2) EMPLOYMENT Referrals 8; Hires 2 COMPLAINTS 1 - Employment CONTRACT COMPLIANCE UNIT - Debbie Balan, Contract Compliance Specialist Barbara Barnum, Contract Compliance Assistant REVIEWS Lyman Body Shop; Hacker, King and Sherry; AIS Construction Company; Martini Metals; Story Olds; Tom's Asphalt Paving VanDerVoorts; McLravy & Son; Doubleday Brothers; Michigan Supply Company; Snell Environmental Group TAX ABATEMENT Sablich, Ryan, Bobay & Pollock; Jackson National Life Insurance Co. REVIEWS MEETINGS Met with City Staff on reviews of companies applying fob' tax abatements (2) ; Two employers on Capitol Commons parject regarding non-payment of work performed; employee of Brown Brothers regarding settlement of a union grievance; Purchasing Department on new companies the city conducted business with last fiscal year. Director's Report Page 3 April 8, 1982 Contract Compliance (continued) BID OPENINGS 14 CONSTRUCTION PROJECTS FUNDED BY Community Development Block Grant 7 Pre-bid 2 Urban Development Action Grant 2 Pre-construction 0 Economic Development Administration 3 under construction 11 Revenue Sharing 1 AFFIRMATIVE ACTION SPECIALIST - Kip Gomoll Hires, Promotions, Transfers 1. WM lateral transfer from Administrative Assistant-29, Parks to Assistant Cemetery Manager-29, Parks 2. WF promoted from Cashier-22 to Principal Clerk-24, Finance/Treasurer TERMINATIONS Resignations I. WM resigned, Police Officer I, Police 2. WF resigned, Senior Clerk-23, Administrative Services/Data Processing 3. HsM resigned, Laborer IIB, Public Service Retirements 1. WM retired, Assistant Court Administrator, District Court 2. WM deferred retirement Senior Housing Inspector-32, Building, Safety & Development Exit Interviews Sent 12 Returned 0 Human Relations Advisory Board April 8, 19.82 Approved: June 10, 19; PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD MAY 13, 1982 The May meeting of the Human Relations Advisory Board was called to order by the Chairperson, Billie Gladstone at 4:00 p.m. in the 7th Floor Conference Room in Lansing City Hall. ROLL CALL PRESENT: Gladstone, Holguin, Hornberger, Johnson, Kell ' ABSENT: Cicinelli, Dunnings, Finnerty, Y. Madrid, Tibbits Jones, Morales PRAYER The Lord's Prayer was offered. INTRODUCTION OF GUEST Sergeant Greg Braun, Liaison Officer-Lansing Police Department APPROVAL OF MINUTES MOTION by Raul Madrid, that the minutes of February 11, March 1 April 08, 1982 be approved. 1, and PP Motion seconded. Motion Passed. PETITIONS There were 0 Formal, 2 Informal, 2 Continued Civil Right Petitions and 11 Continued s Compliants during the period of March thru May 13, 1982. INFO L 1 - EMP#2-82 A complaint received alleging emploiscri based on race against the Capitol Area CommunitynServicesmrnation Conclusion: A conciliation hearing was held with the respondent It was agreed that the respondent would meet with the complainant and an offer would be made for her to return to work on April 5, 1982. It was the concensus of the Human Relations Board that the complaint be closed as resolved. 1 - HOUS41-82 A complaint received alleging housing discrimination based on sex. This complaint was referred to the City Decree has been received from the respondent. However, it Consent is te that a letter has been received from the respondent's attorney, F. Finn, indicating that the signing of the Consent Decree is in no was an admission of any violation of any law, ordinance or valid guidelines. It was the concensus of the -Human Relations Board that this complaint be closed as resolved. Proceedings of the Human Relations Board Page 2 May 13, 1982 Complaints (continued) 1 - EMP#1-82 A complaint received alleging employment discrimination, on the basis of race. Conclusion: This complainant filed the same complaint with the Michigan Department of Civil Rights. Therefore, the complaint was simi drawn froomes. further investigation due to a duplication of efforts by enc 1 - LPD#1-82 A complaint continued alleging mistreatment by the Lansing Police Department. s of the Human Relations Board that this Conclusion: It was the concensu complaint be closed as unfounded. CIVIL RIGHTS COMPLAINTS 1 - HRD#1-81 (MDCR#57141-E4/EEOC#05412030)_ A complaint continued alleging entation was forwarded to the Michigan retaliation based on race. Docum l 2 rceived Department of Civil Rights DepartmentMarc ofCivNltRights lthatatheeclaimant on March 24 from the Michigan had request the complaint be withdrawn. on May13, a letter was ay1982 2indicating received from the Equal Employment opportunity Commission13,198 the same request by the complainant. ions filed with the Michigan Department of Civil There are ten (10) petit Lansing that are pending Notice of Disposition. Rights against the City petitions Service Reports were received and placed on file. It was noted that a number of Neighborhood Complaints have been received from members, and other city departments. the Mayor' s Office, City Council _COMMUNICATIONS 1. Letter from Central State University, Edmond, Oklahoma requesting Human Relations materials and pamphlets. a) A second letter was received with purchase order for "Introduction to Spanish for Police Officers" booklet. 2. Referral letter from Mayor McKane to correspond with request from Port Huron Community Relations Board. 3. Letter from Cincinnati Human Relations Commission in regards to city's experience with Guardian Angels. It was the request of the Board that information be obtain from the New York Police Department regarding this subject. It was concluded that a committee of the board would review the data received and report back. 4. Letter from attorney requesting assistance from staff for interpreting services. Proceedings of the Human Relations Board Page 3 May 13, 1982 5. Letter from Urban League explaining training program for summer jobs for youth. This is a skills training program to prepare youth for summer employment. 6. Letter from Voluntary Action Center informing us of the recognition to be presented our Chairperson, Billie M. Gladstone for her "Outstanding Volunteer Services during the past year". 7. Letter from Chief of Police acknowledging the mutual concern of the Police Board to meet with the Human Relations Board. It was the concensus of the Board that a meeting be set with the Police Board of Commissioners for Thursday, June 10, 1982 at 4:00 p.m. As an alternate date, June 9, 1982 at 7:00 p.m. was suggested for confirmation by the Police Board. Notification will be sent out by the Secretary regarding the date, time, and place of the meeting. 8. Referral letter from Chamber of Commerce from Life Savers, Inc. in regards to seeking out minority businesses. 9. Letter from Crime Prevention Unit in regards to ID's for RIDE-A-LONG participants. 10. Letter from A. Phillip Randolph Institute requesting purchase of ad in souvenir booklet during 'Black Cultural Festival, May 28-29, 1982. 11. Letter received from Kimberly G. Troy, President, Mason Abbot Black Awareness Association expressing appreciation to the Director for speaking at recent meeting. 12. Letter received from Paula E. Yenson expressing appreciation to the Director for speaking at the Women and Work Class at the YWCA. 13. Letter from Walter Norris, Jr., Director Lansing Housing Commission indicating a reverse in HUD's decision on the no basements, balconies, etc. , construction within public housing developments, and expressing appreciation for the efforts of the Human Relations Department that resulted in the lifting the moratorium . 14. Letter received from Tzena M. Smith,Rph regarding'Hygeia Day Celebration' March 26, 1982 .and presentations made that may be of interest to department. 15. Letter from Mario J. Soza, Affirmative Action Officer, City of Saginaw requesting information. (This letter was also sent to the Personnel Department, and was therefore, cooperatively answered with that department) Proceedings of the Human Relations Board Page 4 May 13, 1982 Communications (continued) 16. Received copy of Proceedings of the Police Board meeting of April 20, 1982 and March 16, 1982 appreciation 17. Memo received from Bonnie G. Toskey, Assistant City Attorney, in for services of Assistant Director, Erika Keck, in providing translations services during a very sensitive situation. 18. Letter received from Warren Ritter, Ingham County Director of Child Services expressing appreciation to Wes Pitts, Human Relations Specialist for efforts made to assist with locating special foster homes for children involded with court. REPORTS Copies of the Director's Report were distributed to members present (copy attached) . There was discussion regarding the readiness of the assistant director to take on the responsibilities of the department in the absence of the director during the summer. This concern is due to the frustrations that are being exprienced in the community relative to lay-offs, excess leasure time, economy, and pending cut-backs within the department .among other things. HOUSING SUB-COMMITTEE It was reported *that due to recent complaints received relative to the Open Housing Ordinance, the City Attorney's office has recommended that consideration be given to revision of that Ordinance. Therefore, the Housing Sub-committee will be working on those revisions. RESEARCH/PUBLIC RELATIONS - EDUCATION/RECREATION No Report POLICE COMMUNITY RELATIONS The Chairperson reported that the Mayor's Community Relations Board met May 12, and decided that they would ride in the community on various evenings, as well as attend the Field Representatives meeting held on Monday at 7:00 p• m.Chairperson advised that Members of the Human Relations Board were welcome to ride with the group, as well as attend the Monday Field Representative meeting to observe the reporting process of the Field Represenatives. The areas to be of particular interest were: Wainwright Park, Kingsley Center/Riddle School, and the Moores Park area which includes the alleys in that neighborhood. EMPLOYMENT SUB-COMMITTEE NO REPORT Proceedings of the Human Relations Board Page 5 May 13, 1982 NEW BUSINESS Sylvia Holguin reported that Cristo Rey Community Center will be having an Evening with Terry McKane on May 14, 1982 at 6:30 - 9:00 and everyone was welcome to attend. Also, they will be having a Fund Raiser on June 5, at Eastern High School, which will include participation by the Minorities Art Festival. The Chairperson advised that the next meeting of the PCR Advisory Board is June 23, at 7: 00 p.m. at Cristo Rey. ADJOURNMENT The meeting was adjourned by the Chairperson at 5:30 p.m. Respectfully submitted, Cathy Mil.ett, secretary Human Relations Advisory Board Attachments: Director's Report _ � i REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER MAY 13, 1982 MEDIA/TALKS Y.W.C.A. Women In Non Traditional Jobs; WKAR Auction; WJIM-TV6; 3 2 Black Caucus, Mason Dormatory, MSU; ATTENDED/ Knights of Columbus -Tootsie Roll Sale Promotion for Handicap, MET WITH Press Conference re: 100 Block Development at request of Mayor; Kenny Michigan Rehabilitation, Pontiac - United Way of Michigan Allocation Review; Douglas Defrain, Labor Relations Director; Yolanda Patino, MSU Intern Student; Bank of Lansing Art Fair Committee; Ken Brock, Congressman Wolpe's office; City Council Budget Review; Seminar re: Quality of Work Life; Alice Kocell, Michigan Department of Civil Rights; Community Food Bank Committee; NAACP Freedom Fund Dinner; Urban Boy Scout Council Board of Directors; Women's Resource Center, Board of Directors, Lansing Community College; Housing Commission re: HUD requirement on low income development; Police Community Relations, Neighborhood Watch community meeting held at Moores Park School; Governor's Prayer Breakfast; United Way of Michigan Allocation Hearing; Michigan/Michigan Out State Chapter, of the National Association of Human Rights Workers 3oint meeting held in Ann Arbor; Jackie McPeat, student at James Madison-MSU re: Internship; Jerome Peebles re: Michigan Pray In to be held June 12; Vern Clark and Linda Knox of the Board of Water.and Light re: equal opportunity; Greater Lansing Urban League Annual Dinner. CONTACTS Personal/Telephone 302 SERVICES 60 (Housing 6; Employment 18; Court 3; Police 4; Miscellanous 6; Neighborhood 2; Community 21; Schools 2) ASSISTANT DIRECTOR- - Erika Keck ATTENDED Staff meetings 2; Advisory Council Senior Daytime Center; Police Community Relations meeting at Moores Park School; Latino Mental Health Conference at Cristo Rey; General Parts and Services with Contract Compliance Assistant Barbara Barnum, Conducted Field Representative m-eting 1. CONTACTS 211 (142-Telephone; 69-Personal) INTERPRETATIONS 17 (District Court 5; City Attorney 1; Housing 2; Lansing Police 1; Office 2; Immigration 1; Legal Aid 3; Probation Office 2) TRANSLATIONS 7 ( Court 1; Probation 2; Michigan State University l; Immigration 1; Lansing Police Department 1; Office 1) EMPLOYMENT SERVICES 19 SERVICE REPORTS 20 (Employment 3; Housing 9; Court 9; Court 9; Community 5; Legal Aid 1) Director' s Report Page 2 May 13, 1982 FIELD REPRESENTATIVES There are presently 20 Field Representatives employed with the Department. During the month of April they were assigned to Kingsley Community Center Area; Wain- wright Park; Westside area neighborhood. HUMAN RELATIONS SPECIALIST Wes Pitts MET WITH Cal Osterhaven, Assistant City Attorney re: Housing complaint; Chris Stuchell, Administrative Assistant Housing,'- Commission re: HUD requirements; Tom Finley, Executive Director - Boys Club re: Housing Commission's facility; Walter Norris and staff - Housing Commission re: Boys Club use of their facility; Officer Pat Wilson re: neighborhood problem; Rene Lipson, Department of Civil Rights re: Plans for Housing Conference; Kay Hendershott, Sexton High School Counselor re: Summer employment for students. ATTENDED Staff meetings; Southside Boys Club Annual Dinner and meetings; Community Referral and Service Center Annual Dinner; Housing meeting with Walter Norris, Housing Director, Alan Tubbs, Planning Director and Mr. Letts; Board of Directors-Boys Club. CONTACTS 202 (telephone 158, personal 44) SERVICES 19 (Court 3, Social Services 1, Housing 4, Miscellanous 1, Neighborhood 4, Consumer 1, Community, Employment 4)_ EMPLOYMENT Assistance 15 Referrals 8 Hires 1 COMPLAINTS 1-Housing CONTRACT COMPLIANCE UNIT - Debbie Balan, Contract Compliance Specialist Barbara Barnum, Contract Compliance Assistant REVIEWS Lansing Ice & Fuel; Freeman, Smith & Associates; Lansing Industrial Laundry; Granger Land Development; Granger Excavating; Brown Brothers; Polack Corporation; General Parts & Service; Ray Kern Office Supply; AM International, Erb Lubmer. TAX ABATEMENT APPLICANT REVIEWS Eyde Construction Company/East Lansing Management Corporation; Michigan Retail Lumber Dealers Association; Educational Subscription Service; Frandorson Properties. BID OPENINGS 20 Director's Report Page 3 May 13, 1982 CONTRACT COMPLIANCE (continued) Construction Projects Funded By: Pre Bid 1 CDBG 7 Pre-Construction 2 UDAG 2 Under Construction 9 EDA 1 Revenue Sharing 2 AFFIRMATIVE ACTION SPECIALIST - Kip Gomoll HIRES, PROMOTIONS, TRANSFERS New Hires --none-- Promotions, transfers, demotions 1. WM demoted from Packer Operator IIIB to Equipment Operator IIIAB, Public Service employee's request 2.. WM promoted from Laborer IIB to Shop Maintenance Worker IIIA, Parks 3. WM promoted from Mechanic IVA to Senior Mechanic-28, Administrative Services/ Central Garage. Temporary Hires 1. 15 WM; 3 BM; 2 WF rehired Temporary Laborers, Parks 2. 10 WM; 5 BM; 2 WF new hires .Temporary Laborers, Parks 3. 1 WM rehired Temporary Laborer, Public Services 4. 1 WM; 1 BM new Hires Temporary Laborer Parks TERMINATIONS Retirements 1. WF retired Intermediate:Clerk--22, Police _ 2. WF retired Senior Secretary-27, Building Safety and Development 3. WM retired Deputy Chief VI, Fire 4. WM retired Deputy Chief VI, Fire _ 5- WM retired Captain IV, Fire 6. WM retired Captain IV, Fire 7. BF retired Referral Specialist-29, Human Resources DISCHARGE 1. BF discharged Police Officer I, Police _TEMPORARY TERMINATIONS 1. 3 WM reduction of personnel Temporary Laborers, Public Service Human Relations Advisory Board May 13, 1982 HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, May 27, 1982 at 7:00 p.m. in the Third Floor Conference Room, 119 N. Washington Square, Lansing, MI. ROLL CALL: CUNNINGHAM, Gary MAGEE, Audrey DRATSCH, Alex SCIESZKA, Lillian HOES, Wesley WALKER, Rosalie WATKINS, Randy EXCUSED ABSENT: Kathleen Hoekstra GUESTS PRESENT: Bruce Miller, Health Services Clinic, Ingham County Health Dept. ; Lynnae Ruttledge, Handicapper Advocacy. Alliance, Inc. ; Arthur Durant, Community Mental Health Board; Ms. Roxanna O'Connor, 'Tri-County Office on Aging; Jose Regal , Cristo Rey Counseling and Guidance; Stuart Lindsay, National Council on Alcoholism, Lansing Regional Area, Inc. ; Connie Abent, Associate Director, Y.W.C.A. ; Sharon Shay, Council for the Prevention of Child Abuse and Neglect; Surener Thomas, Housing Assis- tance Foundation/Consumer Services Program; June Mason and Kelly Schwarzkopf, Volun- tary Action Center and R.S. V. P. ; Julie Seekins , M.S.U. Student. Meeting was called to order at 7:32 p.m. by Chairman Wesley Hoes with a quorum present. AMENDMENTS TO THE AGENDA: Mrs. Warr: Stated that items X A. 3. (a) and (b) would be available for the June meeting. The Day Care contracts are, also, scheduled for the June meeting and she would explain further in her Director's Report. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES: February 11 and March 11 , 1982 Mrs. Magee: Moved that the minutes for February 11 and March 11 , 1982 be approved as written for the record. Mrs. Walker: Supported. Motion carried unanimously. REPORT OF COMMITTEES: Ms. Scieszka: Provided copies of the Awards Committee Report to be deferred to the next regular meeting when Mr. Watkins could be present. Mr. .Hoes: (As Chairman) Deferred the Awards Committee Report to the next regular meeting of the Board. Human Resources Advisory Board May 27, 1982 Approved: 9/9/82 PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD JUNE 10, 1982 The June meeting of the Human Relations Advisory Board was called to order by the Chairperson, Billie Gladstone at 4:00 p.m . on the second floor of the Lansing Police Department. PRAYER The Lord's Prayer was offered. ROLL CALL Present: Cicinelli, Finnerty, Gladstone, Johnson, Jones, Kelly, Madrid Absent : Dunnings, Holguin, Hornberger, Morales Guest Captain Richard Fox, Liaison - Lansing Police Department APPROVAL OF MINUTES MOTION by Joe Kelly, and seconded, that the minutes of the May 13, 1982 meeting be approved. Motion passed. PETITIONS There were no petitions received during the month of May and June 1982. There are remaining eleven(11) Civil Rights Department petitions to concluded. Services Reports were received and placed on file. COMMUNICATIONS 1. Letter received from Richard A. Gleason,' Chief of Police responding to a request for a meeting with the Police Board of Commissioners-. _ The meeting is arranged for June 10, 1982 at 4:00 p.m. in the 2nd floor class room of the police building. 2. Letter of appreciation for time spent with perspective placement as an intern from Jacqueline McPeak. It was reported that a letter has been written to the New York Police Department regarding inquiry of the Guardian Angels and no response has been received. REPORTS Director's Report A copy of the Director's Report was distributed to members present (copy attached) . The Director advised of a meeting held with the Council Human Services committee regarding the situations ini the City parks. A questionnaire was developed in order to determine the number of persons interested in a summer outdoor organized basket- ball league. This is relevant to Kingsley Community Center Area/Riddle School and Wainwright Park. There was discussion regarding the need for a meeting with depart- Proceedings of the Human Relations Advisory Board Page 2 June 10, 1982 ments i.e. , Police/Attorney/Human Relations relative to the responding to citizens on a consist-ant basis when all departments are involved in the same complaint. There was also comments regarding the 100 Block Equal Opportunity requirements being changed. The Chairperson, Ms. Gladstone, recommended that Board Members take the opportunity to ride in the community with the Director in order to observe what is occuring in different areas where the Field Representatives are assigned. POLICE COM14UNITY RELATIONS It was reported that :the Mayor's Police Community Relations Advisory Board will be meeting at Cristo Rey Community Center on Wednesday, June 23, 1982 at 7:00 pm. EMPLOYMENT SUBCOMMITTEE It was requested by the Employment.Subcommittee Chairperson, Raul Madrid, that staff call a meeting of this subcommittee prior to the next meeting. HOUSING SUBCOMMITTEE No Report EDUCATION/RECREATION - RESEARCH/PUBLIC RELATIONS No Report NEW BUSINESS It was reported by the Director that there has been good cooperation--between -the ---- Lansing Police Department and the Human Relations Department. during these times of less people power. ADJOURNMENT MOTION by Janie Tibbits, and seconded, that the meeting be adjourned. Motion passed. The meeting was adjourned at 4: 00 p.m. Respectfully submitted, Cathy Mil tt, secretary Human Relations Advisory Board Attachments: Director's Report REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER JUNE -10, 1982 MEDIA/TALKS United Methodist Church and other church groups; TV-10. re: summer 1 5 programs; Sexton High School - Government Classes 2; South Lansing Business Association; Wainwright School - CIC. ATTENDED/ United Way of Michigan, Food Bank at the Red Cross; Diana Awards .MET WITI Dinner; Community Complaints - Rayborn, Shepard, Creston, Jessup, Fenton streets; Urban League Development Council Advisory Board; Michigan High School Coaches; Allan Evans; Lansing School District personnel re: park situation:;: Lansing Safety Council; Police Community Relations Advisory Board; 'Reception with Mayor Blackwell and Council Members from Highland Park for Mayor's Exchange Day during Michigan Week; Lansing Housing Director; Ride Along with Board members from Human Relations and Police Community Relations Board; Michigan Out State Chapter of the National Association of Human Rights Workers in Jackson; Special Cabinet meeting; Safety Patrol Picnic; Robert Kenon; Dolly Kelly and Barbara Struble re: Union grievance; City Council Human Services Committee re: summer conditions in parks. . SERVICES 61 (Neighborhood 10.; Police 7; Employment 10; Court 5; Housing 3; Community 23.; Schools 5)_ CONTACTS Personal/Telephone 431 ASSISTANT DIRECTOR - Erika Keck ATTENDED Staff meetings 2; Advisory Council Senior Daytime Center meeting;_ conducted Field "Representative meetings 4;- Lansing _Safety- Patrol- - Picnic; Black Cultural Festival; Community Parks; City Council Human Services Committee with Director; Neighborhood meeting re; Hildebrandt/Creston Street; Lansing School District Personnel re: Riddle School Parking Lot with Director; Human Relations Board. MET WITH Officer Carl Acker (Parks Security) Sergeant Greg Braun re: LPD #2-82 complaint; Walter Norris, Martha Scott, Ellen Scarlett, re: Hildebrandt/ Creston Street; Tony Benevidez re: Field Representative recruitment; Sergant Hall, Michigan State Police re: translation CONTACTS 418 (Telephone 317). (Personal 101) INTERPRETATIONS 24 (Immigration 1; Employment 2; District Court 6; Social Services 1; Community 2; Probation Office 1; Lansing Police Department 1; City Attorney 4; Distirct Court Office 3) TRANSLATIONS 7 (Employment 2; Social Services 1; Attorney 1; District Court 1; Lansing Police Department 1; Michigan State Police 1) EMPLOYMENT SERVICES 28 Director's Report Page 2 June 10, 1982 Assistant Director (continued SERVICE REPORTS 37 (Lansing Police Department 2; Neighborhood 4; Employment 4; Community 9; Housing 10; Social Services 5; Court 3) FIELD REPRESENTATIVE PROGRAM There are presently 22 Field Representatives employed by the Department. During the month of May they were assigned to Kingsley Community Center Area; Wainwright Park, Moores Park neighborhood, Black Cultural Festival; Francis Park Safety Patrol Picnic, Sexton CAC Track meet; Northside Neighborhood (Pennsylvania/Porter) HUMAN RELATIONS SPECIALIST - Wes Pitts MET WITH/ Special Staff meeting; Human Relations Advisory Board meeting; Shepard ATTENDED Street residents with Assitant Director and Board Member Janie Tibbits re: Neighborhood problems; Ron Demaag'd, Mayor's Executive Assistant with Director re: neighborhood problem; Housing Commission Director Norris, his staff and Sergeant Clevenger, Lansing Police Department re Neighborhood problem; Bonnie Toskey, Assistant City Attorney re: Neighborhood problem; Pam Fowler, Mayor's office re: Neighborhood problem; Boys Club Board of Directors meeting and Council meetings. CONTACTS 223 (Telephone 180; Personal 43) SERVICES 29 (Court 5; Employment 4; Neighborhood 14; Housing 5; Consumer 1) EMPLOYMENT Assistance 23; Referrals 16; Hires 2 _ CONTRACT COMPLIANCE UNIT - Debbie Balan, Contract Compliance Specialist Barbara Barnum, Contract Compliance Assistant REVIEWS Christman Company; Capitol Consultants; Chocola Cleaning Company; Shaheen Chevrolet, JB Equipment; Battery Exchange; Sonitrol Security; McDonnell Ford Truck; Paul Automotive; Silver Lead Paint Company; Martin Block/Martin Ready-Mix; Capitol City Lumber. BID OPENINGS• 11 CONSTRUCTION PROJECTS: Funded By Pre-bid 0 Community Development Block Grant 6 Pre-construction 3 Urban Development Action Grant 2 Under construction 8 Economic Development Administration 1 Revenue Sharing 2 MEETINGS Pre-bid conference for the 100 Block Site Treatment project; NAHRW Out State Chapter meeting, gave presentation on the Contract Compliance Unit; Women in Apprenticeship Seminar; Met with City Staff on the Moderate Rehabilitation Program funded through MSHDA; Pre construction Director's Report Page 3 June 10, 1982 AFFIRMATIVE ACTION SPECIALIST - Kip Gomoll HIRES, PROMOTIONS, TRANSFERS New Hires None Transfers, Promotions, Demotions 1. BF transfered from Intermediate Clerk-22, Personnel to Deputy Clerk I, District Court. 2. WF promoted from Deputy Clerk I to Deputy Clerk III, District Court 3. WM demoted from Equipment Operator IIIAB to Truck Driver IIIA, Public Service, employee's request 4. WM demoted from Maintenance Worker IVB to Truck Driver IIIA, Public Service, employee's request Temporary Hires 1. 6 WM; 1. BM; 1 BF rehired Temporary Laborers, Parks 2. 1 WM; 4 WF new hires Temporary Laborers Parks 3. 3 WM rehired Temporary Laborers, Public ervice 4. 5 WM; 3 BM; 1 HsM new hires Temporary Laborers, Public Service TERMINATIONS Resignations 1. WM resigned Police Officer I, Police 2. HsM resigned Parking Meter Checker IIA, Public Service 3. WM resigned Mechanic IVA, Parks 4. WF resigned Police Technician-28, !Police Retirements 1. WM retired Police Lieutenant V, Police 2. WM retired Laborer IIB, Parks 3. WM retired Refuse Supervisor-32, Public Service 4. WM retired (Duty Disability) Police Officer I, Police. Discharges 1. WM discharged Deputy Clerk III, District Court 2. WM discharged Director of Personnel & Employee Relations EP TemporazyLa borer Terminations 1. HsM resigned Temporary Laborer, Public Service Exit Interviews Sent 9 Returned 0 Personal 2 Proceedings - Human Relations Board Page 3 July 08, 1982 U ADJOURNMENT MOTION by David Finnerty, second by Vito Cicinelli, that the meeting be adjourned. The meeting was adjourned at 5:00 p.m. Respectfully submitted, Cathy Milett, secretary Lansing Human Relations Board HUMAN' RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, June 17, 1982 at 7:00 p.m. in the Second Floor Conference Room, 119 N. Washington Square, Lansing, Mich. ROLL CALL : CUNNINGHAM, Gary SCIESZKA, Lillian HOEKSTRA, Kathleen WALKER, Rosalie MAGEE, Audrey WATKINS, Randy EXCUSED ABSENT: Wesley Hoes, Chairman GUESTS PRESENT: Mrs . Marilynne Eichinger, Impression Five; Mrs. Kay Scott, Friendship Day .Care Ctr. ; Ms . Helen Murchison and Son, Happy Day Children 's Ctr. ; Mrs . Imogene Ruffin, Humpty Dumpty Latch-Key; Ms . Janet Fowler and Mr. William Jacoviac, representing Resur- rection Eastside Day Care Ctr. ; Ms. Juanita Robles, Small Folks Development Ctr. ; James Cleveland, Arts Council Center, Inc. ; Mr. Donald Ballentine, Catholic Social Services, and Dr. Ellen Tharp, Senior Day Care Center; Kristen Brock, Cristo Rey Recreation; Richard Carroll , Convention/Visitors Bureau of Greater Lansing; Dorothy Payne and Brian Donnelly, Tri-County Office on Aging Consortium; Councilman Tony Benavides, City of Lansing; Elsie Sargent, guest. Meeting was called to order at 7:07 by Vice Chairperson Hoekstra with a quorum present. AMENDMENTS TO THE AGENDA: Mrs. Hoekstra: Announced that Impression Five, Arts Council Center, Capitol Area Rail Council , Lansing Area Safety Council and the Convention Visitors Bureau all wished to be placed ahead of the day care contracts because of other commitme.nts. , If there were no objections this would be the order of the agenda. (No objections were raised. ) HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) MINUTES-May 27, 1982: Mr. Cunningham: Moved to accept the minutes of May 27, 1982 as written for the record. Mrs . Magee: Supported. Mrs. Hoekstra: Stated with no objections the minutes would be placed on file for record. (No objections were raised. ) REPORT OF COMMITTEES: Mr. Watkins : Indicated that the report of the Ad Hoc Committee on Awards had been mailed to board members and wanted to know of their acceptance of the proposal . Mr. Cunningham: Moved the Board accept the proposal submitted and- form the Subcommittee on Awards. (Rationale: He felt the eligibility requirements should be discussed at the July regular Board meeting. ) Mr. Watkins : Supported. Motion carried unanimously. (Staff was asked to place the eligibility requirements for awards on the next agenda. ) Human Resources June 17, 1982 REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER JULY 08, 1982 MEDIA/TALKS Lansing Community College, Principals of Management class; 1 2 Battle Creek Human Relations Commission meeting; Channel 10-TV re: Field Representative Program ATTENDED/ Women 's Resource Center Board of Directors; United Way of Michigan MET WITH Campaign Blue Ribbon Committee 2; Urban League Development Committee; Mayor's Police Community Relations Advisory Board 2; City Council Human Services Committee; Joint Meeting with Human 'Relations Board and Police Board of Commissioners; National Association of Human Rights Workers Board of Directors meeting in Excelsior Springs, Missouri; Councilmember Creamer; Reverend David Nelson and Carmen Collett; Workshop with Parks and Recreation re: Summer Work Program with Field Representatives at pools and parks in the city; Attorney Doug Cunningham re: complaint; Mayor's Office re: Strike Plan; Dough Finley - Parks and Recreation; Steve Dougan, Market Master; Steve Sawyer, City Attorney; Toni Glascoe, Personnel Department; Walter Norris, Housing Director. SERVICES 48 (Community 18; Employment 13; Police 2; Housing 5; Social Services 4; Court 2) CONTACTS Telephone/ �+32 (There are two, (2) S.Y.E.P. students and one (1) volunteer student working in the office as support staff trainees under Personal the supervision of the Administrative Secretary) ASSISTANT DIRECTOR - Erika Keck ATTENDED/ Staff meeting; Advisory Council Daytime Senior Citizens meeting; MET WITH With Director: Council Human Services Committee, and Lansing School District re: Riddle School and Parks' Survey; Mayor's Cabinet meeting-2; Conducted Field Representative meeting 3; Holiday in Mexico re. Field Representative; Human Relations Advisory Board Meeting and Joint Meeting with .Police Commissioner's; Parks Department personnel, Carol Rapson and Douglas Finley re: Field Representative assignments at swimming pools; Reverend Nelson and Carmen Collett, re: Field Representatives assignments at Faith Methodist Church; Parks Officer Acker and Driver re: Service Report LPD#2-82; Employment Services 14 hired 1 ( Nannette Norwood, Field Representative) Service 23 (Social Services 5; Court 5; Neighborhood 3; Housing 3; Employment 3; Reports Community 3; Lansing Police Department 3; Other 1) Contacts 274 (Telephone 188) (Personal 86) Translations 4 (City Attorney's office 2; Court 1; Social Services 1) Interpretations 4 (City Attorney's office 1; Court office 1; Social Services 2) Director's Report Page 2 July o8, 1982 FIELD REPRESENTATIVE PROGRAM There are presently 23 Field Representatives employed by the Human Relations Department. During the month of June they were assigned to Kingsley Center Area, Wainwright Park, Moores Park, Northside Neighborhood (Pennsylvania'and Porter), Hunter Pool, Holiday In Mexico; June 28 - August 20 one (1) student for the S.Y.E.P. (Summer Youth Employ- ment Program) will be working 20 hours per week as a Field Representative Trainee. HUMAN RELATIONS SPECIALIST - Wes Pitts MET WITH/ Staff meetings; Human Relations Advisory Board Police Commissioner's ATTENDED meeting; Housing Commission Board meeting; Assistant City Attorney, Al Knot, Bonnie Toskey and Calien Lewis re: Neighborhood complaints; Walter Norris, Housing Commission Director re: Housing Commission; Bruce Stark, City Council re: Mutual client; Officer Jeff Smith, Crime Prevention - LPD re: Service; Martha Scott, Hildebrandt Manager re: Neighborhood Complaint; Equal Work/Equal Pay Seminar - Comparable Worth Task Force; Boys Club Counccl Meetings - Elected Council President for Program. year 1982-1983. Contacts 253 (Telephone 199, Personnel 54) Services 18 (Neighborhood 6; Consumer 1; Miscellaneous 3; Handicapper 2; Police 2; Court 2; Housing 2) Employment Assistance 15; Referrals 11 Hires 3 (Darnell Lathon - Field Representative; Kim Duncan - Spartan Oil; Katrina Scott - MSU) CONTRACT COMPLIANCE UNIT - Debbie Balan and Barbara Barnum _REVIEWS Goodyear Service Store; Capitol City International Trucks; Detroit Ball Bearing; Copco Papers; Otis Elevator Company; TAX ABATEMENT Motor Wheel Corporation REVIEWS Bid Openings 20 Construction Projects: Funded By: Pre-Bid 3 Community Development Block Grant 6 Pre-Construction 1 Urban Development Action Grant 3 Under Construction 7 Economic Development Administration - Revenue Sharing 1 Environmental Protection Agency 1 MEETINGS Jackson Human Relations Commission re: Contract Compliance Unit Operations Met with Mayor and various city staff re: 100 Block Office Building (5) ; Pre-construction conference for Walsh Park Basketball Court; met with Greater Lansing Minority Business Association Officers re: 100 Block project. Director's Report Page 3 July' 08, 1982 Contract Compliance Unit (continued) Other Activities Attended 100 Block Groundbreaking ceremony; Labor Negotiations AFFIRMATIVE ACTION SPECIALIST - Kip Gomoll HIRES, PROMOTIONS, TRANSFERS New Hires 1. WM Hired Senior Administrative Assistant-.32, Lansing Housing Commission Promotions, Transfers, Demotions 1. WF promoted from Senior Secretary-27 Finance /Assessor to Tax Auditor-34 Finance/Income Tax 2. WF promotedfrom Administrative Assistant-29 to Deputy Treasurer-34, Finance/ Treasurer , 3. WF promoted from Clerk-21, Building Safety and Development to Senior Clerk-23, Administrative Services/Data Processing 4. WM promoted from Laborer IIB ta., Laborer IIIAB, Public Service 5. WM transfered from Plant Operator IIIAB to Laborer IIIAB, Public Service 6. WM transfered from Zoning Officer-28, Planning to Maintenance Supervisor--28, Parks 7. WM promoted from Forestry Technician-27 to Assistant Forestry Supervisor-29, Parks 8. WF promoted from Intermediate Clerk-22 to Police Technician-28, Police 9. BM promoted from Tree Trimmer IIIA to Equipment Operator IIIB, Parks 10. WM promoted from Tree Trimmer IIIA to Equipment Operator I1I3, Parks 11. WM lateral transfer from Plant Operator IVA to Special Equipment Operator IVA, Public Service/WWT 12. WM lateral transfer from Plant Operator IVA to Special Equipment Operator IVA, Public Service/WWT 13. WM promoted from Engineer-29 to Senior Engineer-32, Public Service 14. WM promoted from Custodian II to Packer Operator IIIB, Public Service 15. WM promoted from Laborer- IIB to Packer Operator IIIB, Public Service 16. WM promoted from Housing Inspector-29 to Senior Housing Inspector-31, Building Safety and Development 17. WM transfered from Police Officer I to Parks Security Officer I 18. WF promoted from Matron-24, Police to Referral Specialist-29, Human Resources 19• WF lateral transfer from Intermediate Clerk-22, Police to Intermediate Clerk-22 Civic' Center 20. WF promoted from Program Leader IIIA to Senior Recreation Program Leader-30, Parks 21. WM lateral transfer from Mechanic IVA, Administrative Services/Central Gargarce to Mechanic IVA, Parks 22. WF demoted from Groupleader IIIB to Laborer IIB, Parks - employees request 23. WM promoted from Laborer IIB to Tree Trimmer IIIA, Parks 24. WF transfered from Cashier-22 to Intermediate Clerk-22, Finance/Treasurer 1 \1 Director's Report Page 4 July 08, 1982 Temporary Hires 1. 2WM rehired temporary laborer, Parks 2. 1WM rehired temporary laborer, Public Service TERMINATIONS Retirements 1. WM retired Fire Engineer II, Fire 2. WM retired Assistant Market Manager-27, Parks 3. WM retired Renewal Coordinator-33, Building Safety and Development 4. WM retired Duty Disability, Police Officer I, Police 5. WM retired Duty Disability, Police Officer I, Police 6. BF retired; Recreation Leader I'V, Parks Resignations 1. AIF resigned, Police Technician-28, Police 2. BF resigned, Senior Clerk-23, Planning 3. WF resigend, Police Officer I, Police 4. WM resigned, Police Technician-28, Police 5. WM resigned, Court Officer, District Court 6. WM resigned, Utility Electrical Worker-29, Public Service Reduction of -Personnel 1. WM reduction of personnel Law Clerk, District Court 2. HsF reduction of personnel Clerk-21, Council/Internal Audit Temporary Terminations 1. WM resigned, Parks Exit Interviews Sent 12 Returned 0 Met With. Dave Curtis;;:'Michigan Company to provide assistance in developing an Affirmative Action Plan. June 10, 1982 Human Relations Advisory Board Meeting APProved: 9/9/82 PROCEEDINGS OF THE ING HUMAN RELATIONS y BOA 'X ADVISORY BOARD July 08, 1982 The July meeting of the Human Relations Advisor in Lansing City at 4:00 p.m. Board to order b room was called PRAYER seventh floor Y conference The Lord's Prayer was offered. ROLL CALL • Present; Jicinelli, Absent: ones, TibbiD�ings, Finnerty, Gladstone Holguin , Hornberger, Johnson, Guest: Captain�Riclly, Madrid hard Fox Morales, Marsha Gladstone ' Liaison, Lansing and Troy Gladstone Police Department; APPROVAL OF MINUTES MOTION ----- by Stuart Dunni ems' that the minutes Motion seconded of and passed, June 10, 1982 PETITIONS TE be S approved• There was 0 Formal, 1 Informal Civil Rights pe- — --�_, 1 Continued titions Service Complain the period of June and July 1982, t' and 08 Continued _ 1 LPD#2-82 A complaint Lansing co Police Department. allegin partment, g excessive police 1 - LPD#3-82 force by the the Lanni A complaint received Police Department alleging unfair treatment based on race by The above complaints continue under investigation. There are 08 Relations D Continued Rights petitions Rights. De Civil ment which are awaiting determination currently on file with the Human COMMUNICATIONS Y the Department of Civil l• Letter sent to the Lansing Hous Hildebrandt in complaint, g Commission regarding 2• Petitions received the Creston Street/ Patrol of alleys in that District s Park Neighborhood Watch r l 3, Letter regarding police received from eight (8) students Lansing School D' for the summer °n the S,y•E.p District relative the Of 1982, program with the Human Rehatpons Department I I� I proceedings — Human Relations Board Page 2 July O$, 1982 REP!! resent. (Copy attached) l 'rector's Report were distributed to members P Copies of the D1 obtaining a name of a police officer who procedure of the individual Dunni s questioned the p Captain Fox advised that involved in an inciepartment and receive that name• may have been to the police department involved may come ent neighborhood services eennested to documlghborhood conflicts are advised that staff gasf has reported that some twenty �, Letts I for the past month. this time. on-going at POLICE COMNNNITY RELATIONS SUBCONL' I TTEE or''s Police Community Relations Board would be son advised that the Na Lutheran Church located at 122 S. Pennsylvania The Chairper unity meeting at -Christ holding a co July 14, 19$2 at 7:30 p.m. on Wednesday, SUBCOMMITTEE Prior EMPLOYMENT meeting of this subcommittee o riate David FinnertY, again, requested staff to call a me advised to inform the appropriate to the next meeting of the Board. The secretary staff. SUBCOMMITTEE 21, 19$2 regarding the HOUSING D Review on July 20, rain that uestions relative to the Scattered Site Program that rted that there would be a HU It was rep It was repo,Froject. There was q roved 100 Blockartment to comment on•carports had been approved building of basements and carp bases be pro- the Housing Commission asked the ep reported on a continuing the program that in, the by Ho• Nr. Finnerty asked that a follow-up vided to the Board. EDUCATIOV/ RECREATION SUBCOMMITTEE No Report RESEARCH/PUBLIC RELATIONS No Report NEW BUSINESS uested to leave the meeting in order was re q Of the Chairperson staff At the request ersonnel matter s. for the Board to discuss p write letter to the the Board that the secretary the Mayor s request of had not been advised by It was the coneensusof the Board's concern that they against the Director by the j&yor advising h1m ed sexual harassment complaint filed ag the a11eg ended that the letter also advise oral office the office of It was also recommended actions taken by the `May Assistant Director. to be kept informed of the results o a ny wishes the matter. relative to I li REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER AUGUST 12, 1982 MEDIA/TALKS Central Methodist Youth Camp at Lake Louise; Bethleham Lutheran _ Church; Rev. Carter, Mt. Hope/Cedar Church ATTENDED/ Morris Jones, School Security re: Riddle School; Marvin Ray; MET WITH Michigan Chapter-NAHRW; All Star Football Luncheon; Special Meeting re: Grants: Wendall Holmes re: HUD Monitoring Review; Housing Subcommittee; Michigan Employment Service Council; Fire Department Personnel; Captain Fox re: Human Relations Training Program; Carol Rappson, Parks Department re: Foster Park ;Maggie Blair; Roger Groves, Wilbur Howard; Officer Dickson re: Hildebrandt; Walter Crandall re: Neighborhood problem; Dr. Luu re: . License; 'Sam Green, Student Volunteer; Councilman Benevidez; Ray Garza; Freddy Morel CONTACTS 366 Personal/Telephone SERVICES 42 (Community 11; Employment 12; Housing 5; School 2; Neighborhood/Domestic 10; Court 1; Police 2; Fire'l) HUMAN RELATIONS SPECIALIST - WES PITTS MET WITH/ Staff meetings; Human Relations Advisory Board;, Advisory Board ATTENDED Housing Subcommittee; Boy's Club Board of Directors meeting; Board of Water & Light Board Meeting; Special Advisory Board meeting with Mt. Vernon 'Residents; Housing Commission meeting; Housing Commission Director and staff; Assistant City Attorney Bonnie Toskey re: neighborhood problems; Sgt. Braun and Cpl. Szilagyi, Internal Affairs re: complaint; Inspector Devlin and O'Brian, Fire Department re: service CONTACTS 219 (Telephone 169, Personnel 50) SERVICES 21 (Neighborhood 9; Housing 4; Domestic 1; Misc. 2; Court 3; Police 2) EMPLOYMENT Assistance 13; Referrals 7 Hires 1 (Michelle Husband - McFadden Corp. ) COMPLAINTS 1 (police) ASSISTANT DIRECTOR - No Report Director's Report Page 2 August 12, 1982 ADMINISTRATIVE SECRETARY - CATHY MILETT MET WITH/ Larry Theisen, Budget Analysis re; Level 6 status and Federal ATTENDED Register subscription rate increase; Officer Hayward Te: Moores Park; Police Community Relations Meeting/Sector I Committee; Mary Clark, Green Oaks Neighborhood Watch 2; Paul Wood, Bell Telephone Company and Roy Phister, Bell Telephone Company re: survey data; Pam Fowler re: Clara Madge; Michigan Out State Chapter/Michigan Chapter of the National Association of Human Rights Workers meeting re:Workshop on Conflict/Resolution, serving ,as co-chairperson of the Workshop scheduled for August 13-15, 1982; Officer Holmes re: PCR Meeting; Bruce Stark re: PCR Meeting; Carol Rappson, with Director re: Foster Park; Mt. Vernon Special Community Forum; Housing subcommittee meeting; Supervised Field Representatives meetings 2. CONTACTS Personal/Telephone 152 SERVICES 16 (Domestic 1; Community 2; Housing 4; Employment 2; Age 1; Court 5) .CONTRACT COMPLIANCEI UNIT Debbie.Balari Contract Compliance Specialist Barbara Barnum, Contract Compliance Assistant REVIEWS: Guardian Oil Corporation; Jenca Associates; Burroughs Corporation; Spartan Asphalt; Pepsi Cola; McNeilly Construction Company; Telford and Doolen; Auto Salvage Company; George Worthington Company TAX ABATEMENT Business Products for Industry Corporation; Parthenon 'Restaurant REVIEWS BID OPENINGS 15 CONSTRUCTION PROJECTS: FUNDED BY Pre Bid Community Development Block Grant 3 Pre Construction 1 Urban Development Action Grant 1 Under Construction 4 Environmental Protection Administration 1 MEETINGS Labor Negotiations; Pre-bid. Conference for Waste Water Treatment Sludge Handling Improvements project; HUD Monitoring visit; met with three Field Representatives and staff re: job performance; Met with Public Service Director re: Cantu &. Sons and payment of prevailing wage enforcement on City-funded projects. Director's Report Page 3 August 12, 1982. AFFIRMATIVE ACTION SPECIALIST - KIP GOMOLL HIRES, PROMOTIONS, TRANSFERS New Hires 1. WF hired Matron-24, Police 2. WM hired Court Officer, District Court 3. 9-WM hired Firefighter I, Fire 4. WM hired Police Technician-28, Police 5. WM hired Tree Trimmer IIIA, Parks from temporary laborer 6. WM hired Tree Trimmer IIIA, Parks from 'temporary laborer PROMOTIONS, TRANSFERS, DEMOTIONS 1. WM promoted from Senior Attorney-39 to Assistant City Attorney-41, Law 2. WM promoted from Laborer IIB to Packer Operator' IIIB, Public Service 3. WM transfered from Police Officer I, Police to Firefighter I, Fire 4. WF transfered from Senior Secretary-27 to Assistant Market Manager-27, Parks 5. WF promoted from Principal Clerk-24 to Administrative Assistant-29, Finance/TreasurE 6. WM promoted from Laborer IIB to Truck Driver IIIA, Public Service 7. WF promoted from Attorney-34 to Senior Attorney-39, Law 8. WF promoted from Attorney-34 to Senior Attorney-39, Law effective September 9. WM promoted from Laborer IIB to Plant Operator IIIAB, Public Service/WWT 10. WM promoted from Caretaker IIIA to Groupleader IIIB, Parks 11. WM demoted from Packer Operator IVB to Equipment Operator IIIAB, Public Service Employees Request Temporary Hires 1. 6 WM; 2 BM rehire temporary laborers, Parks 2. 1 BM rehired temporary laborer, Public Service TERMINATIONS Retirements I. WM retired Deputy Chief VI, Fire 2. WF - retired Senior Secretary-27, Building Safety & Development Resignations 1. WM resigned Court Officer, District Court 2. WF resigned Secretary-25, Finance/Treasurer 3. WM resigned Security Worker IB, Public Service Temporary Laborers Terminations 1. 1 BM; 5 WM resigned, Parks 2. 1 BM decharged, Public Service 3. 1 BM reduction of personnel, Lansing Housing Commission Exit Interviews Sent 3 Returned 1 August 12, 1982 (Meeting cancelled) Human Relations Advisory Board Meeting PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD THURSDAY, SEPTEMBER 9, 1982 The September meeting of the Human Relations Advisory Board was called to order by the Chairperson, Billie Gladstone at 4:00 p.m. on the seventh floor of City Hall. ROLL CALL Present: Cicinelli, Dunnings, Finerty, Gladstone, Hornberger, Johnson, Madrid Absent: Holguin, Jones, Kelly, Morales, Tibbits. Guest: Captain Richard Fox, Liaison, Lansing Police Department Brenda Hull was introduced as the Contract Compliance Specialist. Due to City bumping procedure Debbie Balan is no longer with the Department. PRAYER The Lord's Prayer was offered. APPROVAL OF MINUTES MOTION by Stuart Dunnings, second by Vito Cicinelli, that the minutes of the July 8 and August 12, 1982 meetings be approved. Motion passed. PETITIONS There were 2 INFORMAL, 0 FORMAL, 1 CONTINUED and 9 CIVIL RIGHTS Petitions received for the period of July and September, 1982. 1 - EMP#3-82 A complaint received alleging em to race and sex. g g P yment discrimination based on Conclusion: A Conciliation Statement has been signed by the respondent which advised that refusal to provide an individual fair consideration for employment because of their race or sex is a discriminatory act. An apology was extended to the complainant by the respondent with the understanding that if in the ,future a position was available, the complainant would be given fair consideration for the job. 1 - LPD#3-82 A complaint continued alleging unfair treatment based on race. Conclusion: It was the conclusion of the Human Relations Board that there was not sufficient evidence to substantiate the allegations of unfair treatment. This complaint was closed as unfounded. 1 - SH#1-82 A complaint received alleging sexual harassment This complaint continues under investigation. Neighborhood complaints were received and reviewed by the Board. CIVIL RIGHTS COMPLAINTS HRD#1-79/EEOC#054793268/MDCR#46546-E2 A complaint continued alleging denial of hire in the area of employment based on physical handicap. Data submitted to the Michigan Department of Civil Rights by the City of Lansing Personnel Department. Human Relations Board Proceedings Page 2 September 9, 1982 Petitions (continued) HRD#2-81/MDCR#48924-E3 A complaint continued alleging discrimination on layoff and refusal to hire continuing in the area of employment based on handicap. Documentation has been forwarded to the Michigan Department of Civil Rights July 30, 1981 HRD#4-81/MDCR#59937/EEOC#05414273 A complaint continued alleging discrimination based on age and sex. Documentation has been forwarded to the Michigan Department of Civil Rights on September 24, 1981 HRD#6-81/EEOC#05415132/MCDR#6104860 A complaint continued alleging discrimination the basis of sex. Documentation has been forwarded to the Michigan Department of Civil Rights on November 3, 1981 HRD#7-81/EEOC#054815187/MDCR#61125-E2 A complaint received alleging discrimination on the basis of sex. Documentation has been forwarded to the Michigan Department of Civil Rights on November 3, 1981. HRD#8/EEOC#0548151/MDCR#61123-E3 A complaint received alleging discrimination on the basis of sex. Documentation has been forwarded to the Michigan Department of Civil Rights November 3, 1982 HRD#9-81/MDCR#61045-E2/EEOC#05415129 A complaint received alleging discrimination on the basis of Sex. Documentation has been forwarded to the Michigan Department of Civil Rights on November 3, 1981. HRD#10-81/MDCR61823-E4/EEOC#054820536 A complaint received alleging discrimination based on sex, retaliation and marital status . Documentation has been forwarded to the Michigan Department of Civil Rights. HRD#11-81/MDCR#61328-E2/EEOC#054820162 A complaint received alleging discrimination on the basis of sex. Documentation has been forwarded to the Michigan Department of Civil Rights December 10, 1981. Proceedings - Human Relations Advisory Board Page 2 September 9, 1982 COMMUNICATIONS 1. Letter from Delaware Technical and Community College requesting free pamphlets from this department. 2. Copy of communications between Councilman Sid Worthington and Citizen. 3. Copy of letter from Captain Fox to Chief Gleason regarding Human Relations Workshop for Police Department. 4. Letter from Reverend Noel R. Neiman in appreciation of Directors participation in Kid's Nite at the church. 5. Copy of letter sent to Mayor from J.L. Dumas Company. 6. Letter from Big Brothers/Big Sisters of Greater Lansing for assisting in getting tickets to football game. REPORTS Director's Report Copies of the Director's Report were distributed to Board Members present. (attached) The Director expressed appreciation for Board support during investigation of sexual harassment complaint. POLICE COMMUNITY RELATIONS The Board Chairperson advised the members of the Mayor's Police Community Relations Board meeting to be held at Wainwright School on September 16, 1982 at 7:00 P.M. EMPLOYMENT SUBCOMMITTEE David Finnerty advised of the need for a meeting of this sub-committee. It was stated that there was a need to establish Standard Operating Procedures in the review of employment hiring practices by city departments between Personnel and the Human Relations Department. There was discussion regarding the employment procedures of the District Court. RESEARCH-PUBLIC RELATIONS 4 EDUCATION-RECREATION No Report There was discussion regarding the need to curtail some of the programs of the Board, at this time, due to shortage of staff. ADJOURNMENT MOTION by Sam Johnson, and seconded, that the meeting be adjourned. Motion Passed. The meeting was adjourned at 5:00 p.m. Respectfully submitted, Cathy Mi cre Human R�lations�Department REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY OFFICER/AFFIRMATIVE ACTION OFFICER September 9, 1982 MEDIA/TALKS Channel 10-TV 1 ATTENDED/ James Perkins, Greater Lansing Council of Churches; Union Contract MET WITH Review with Labor Relations Director; United Way Campaign Team 2; Captain Fox re: Police/Human Relations Training; Michigan Youth Council meeting in Grand Rapids; Michigan Out State Chapter-NAHRW conference in St. Charles; Pre Construction Conference on City Funded Projects; Open House re: J.L Dumas Company a Minority Business; Mayor McKane; Purchasing and Public Service Departments re: Prevailing Wage; Councilmember Schmidt and Roberts Lane residents re: Neighborhood problem; Crowd Management meeting with Lansing School District; Field Representative Picnic; Greg Dent-T.R.E.E.S. ; Mayor's Police Community Relations Board,general meeting; Jessie Gonzales re: Hispanic Labor force; Kathy Beatty re: Revenue Sharing Audit; Interviews with Wendy Seigal, Susan Carrow and Brenda Hull and Personnel Office re: bumping procedure. CONTACTS Personal/Telephone 439 SERVICES 29 (Neighborhood 4; Court 2; Police 1; Employment 9; Housing 1; Community 10; Social Services 2) HUMAN RELATIONS SPECIALIST - Wes Pitts MET WITH/ Staff meetings; Boys Club Board of Directors and Council meetings; ATTENDED Attended Field Representative meeting; District Court officials re: Volunteer Work Program; Housing Commission staff re: Housing matters; City Attorney Steve Sawyer and Bruce Stark, City Council re: Volunteer Work Program; Paul Fulton, Probation Department re: Volunteer Work Program; Councilmember Alfreda Schmidt re: Neighborhood problems; Neighborhood meeting with Director in Mayor's office; Lt. Baylis re: service complaint; Assistant City Attorney Bonnie Toskey re: Neighbor- hood problem. CONTACTS 264 (Phone 202, Personal 62) SERVICES 31 (Neighborhood 7; Court 3; Housing 8; Consumer 2; Police 4; Employment 4; Social Services 3) 54-A District Court Volunteer Work Referral Program - 3 EMPLOYMENT Assistance 10 Referrals 5 COMPLAINTS 1-Employment Director's Report Page 2 September 9, 1982 ADMINISTRATIVE SECRETARY - Cathy Milett MET WITH/ ATTENDED Mayor's Police Community Relations Advisory Board; Mr. DeRose, Coordinator S.Y.E.P Program re: evaluations for students; Co-Chair of MI Out State Chapter of the National Association of Human Rights Workers workshop on Conflict Resolution "Decision of the 80's". Field Representative meeting 1; Meeting of Nominations Committee for N.A.H.R.W. in Toledo, Ohio; Mary Clark, Green Oak Neighborhood Watch re: Public Hearing on Vice Ordinance; Community Development meeting in Mt. Clemens re: Davis-Bacon Act and HUD Repre- sentatives; Larry- Theisen re: Federal Register; Union Briefing with Labor Relations Director; Kathy Beatty, CPA, re: Revenue Sharing Audit; SERVICES 16 (Social Services 3; Community 5; Housing 1; Police 1; Court 3; Employment 1; Neighborhood 2) CONTACTS Personal/Telephone 200 CONTRACT COMPLIANCE SPECIALIST - Brenda Hull REVIEWS: Tax Abatement Review with Granger conducted by the Director BID OPENINGS 17 CONSTRUCTION PROJECTS FUNDED BY Pre Bid 100% City Funded 2 Pre Construction 2 Community Development Block Grant 1 Under Construction 3 Environmental Protection Administration 1 Urban Debelopment Action Grant 1 MEETINGS City Administration and other department heads with Director to discuss 100 Block Project and MBE's; with Director Greg Dent of T.R.E.E.S. Inc. ; with Director, Purchasing Department re: enforcement of prevailing wages, payroll audits and Public Act 524. AFFIRMATIVE ACTION SPECIALIST - Kip Gomoll Hires, promotions, transfers New Hires 1. WM hired Tree Timmer IIIA, from temporary Laborer, Parks 2. WF hired Police Technician-28, Police 3• WM hired Court Officer, District Court Promotions, transfers, demotions (bumps) 1. WM lateral transfer from Mechanic IVA Administrative Services to MEchanic IVA, Parks 2. WM promoted from Plant Operator IIIAB to Plant Operator IVA, Public Service 3. WM demoted from Park Maintenance Worker IIIA, Parks to Laborer IIB Adm. Services- employee request. 4. WM promoted from Truck Driver IIIA to Maintenance Worker IV, Public Service Director's Report Page 3 September 9, 1982 Affirmative Action Report (continued) 5. WM promoted from Parking Attendant II to Parking Checker IIA, Public Service 6. BM promoted from Assistant Refuse Supervisor-28 to Rufuse Supervisor-31,Public Service 7. WF bumped into Senior Recreation Program Leader-30, Parks from Senior Relocation Specialist-30, Building Safety and Development 8. BF bumped into Project Coordinator-34, Human Resources from Housing Contract & Loan Administrator-34, Building Safety and Development. 9. WM bumped into Housing Inspector-29 from Rehabilitation Specialist-29, Building Safety & Development 10. WM bumped into Rehabilitation Specialist-29 from Rehabilitation Specialist-29, Building Safety & Development. 11. WM bumped into Housing Inspector-29 from Housing Inspector-29, Building Safety & Development. 12. WM bumped into Assistant Market Manager=27, Parks from Buyer-28, Finance. 13. WF bumped into Assistant Golf Operations Supervisor-28, Parks from Relocation Specialist 28, Building Safety & Development. 14. BM transfered from-Senior Attendant IIB to Crib Attendant IIB, Adm. Services/Central Garage. 15. WM transfered from Park Maintenance Worker MIA to Same, Parks 16. WM temporary transfer from Park Maintenance Worker IIIA to Caretaker IIIA, Parks 17. BM temporary transfer from Laborer IIB, Public Service/Operations & Maintenance to same, Public Service/WWT. 18. WF temporary transfer from Laborer IIB to Packer Operator IIIB, Public Service 19. BM temporary transfer from Laborer IIB to Packer Operator IIIB, Public Service 20. WM promoted from Utility Worker IIIA, Civic Center to Plant Operator IIIAB, PS 21. WF transfered from Assistant Market Manager-27 to Senior Secretary-27, Parks 22. WM bumped from Housing Inspector-30 to Rehabilitation Specialist-30, Building Safety, and Development. 23. WM temporary transfer from Assistant Golf Operating Supervisor-28, to Program Leader IIIA, Parks. 24. BF temporary transfer from Data Entry Operator-25, Administrative Services to Clerk-21, Public Service Tempory hires 1. WM HsM rehired temporary Laborer, Public Service 2. WM rehired, Security Worker I, Parks TERMINATIONS Retirements 1. WM retired Assitant Fire CHief-39, Fire 2. AIM retired, Equipment Operator IIIAB, Parks 3. WM retired Fire Captain IV, Fire Resignations 1. WM resigned Assistant City Attorney-42, Law 2. HsM resigned Laborer IIB, Public Service 3. WF resigned Intermediate Clerk-22, Police Discharge 1. BM discharged Senior Maintenance Worker-24, Lansing Housing Commission Director's Report Page 4 September 9, 1982 Lay-offs 1. WM layed off Senior Accountant-32, Finance 2. WM layed off Rehabilitation Specialist-30, Building Safety & Development Temporary Terminations_ 1. 9 WM; 4 WF; resigned Parks 2. 2 WM resigned Public Service Exit Interviews Sent 9 Returned 0 Duman Relations Advisory Bd. Minutes. Sept. 9, 1982 --..._-_.___- ._.__ l 8 -t n 3. "a HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, September 9, 1982, at 7:00 p.m. in the Third Floor Conference Room, 119 N. Washington Square, Lansing, MI 48933 ROLL CALL: CUNNINGHAM, Gary WALKER, Rosalie HOES, Wesley WATKINS , Randy MAGEE, Audrey GUESTS: (None) Meeting was called to order at 7:08 p.m. by Chairman Hoes with a quorum present. AMENDMENTS TO THE AGENDA: (None) HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) MINUTES:. July 8, 1982-(At this time, Mrs. Warr distributed a set of minutes which had been revised since the Board mailing. ) Mr. Cunningham: Moved the Board accept the revised set of minutes for the record. Mr. Watkins : Supported. Motion carried unanimously. REPORT OF COMMITTEES: (None) REPORT OF OFFICERS: Mr. Hoes: Explained that the Election of Officers had not been held in May as required by the Bylaws. In another board situation in which he was involved he had worked on the rewording of Bylaws for just such a circumstance as this. The wording was something to the effect that the election of officers would be held at a certain meeting or the next regularly scheduled meeting or something of that nature. He had the specific language at home for future reference. In addition, he proposed a committee be formed to review the Bylaws (no review had been made since October 1979) and this Bylaws language could be taken care of in this review. Also, he volunteered for the Committee. Mrs. Magee: Wished to volunteer for the Committee as she was Parliamentarian. Mr. Cunningham: Volunteered for the Committee. Mr. Hoes: Declared that these three members would establish the committee for review of the Bylaws in the near future. Human Resources Advisory Board Minutes , September 9, 1982 -2- Election Mrs . Walker: Moved to suspend the rules to hold an election. Mr. Cunningham: Supported. Motion was carried unanimously. Mr. Cunningham: Moved that the election be held in this meeting. Mrs. Walker: Supported. Motion was carried unanimously. (A short recess was held at 7:40 p.m. to discuss the election situation. The Board reconvened at 7:50 p.m. ) Mr. Hoes : Reported that during the recess it was determined that the Parliamentarian, Mrs. Magee, would be willing to serve again in that capacity; and, although, he was not actively pursuing the Chairman's position, again, he would not refuse it if elected. Mr. Cunningham: Moved that the present Chairman and Parliamentarian retain their current offices until the next regular election. Mrs . Walker: Supported. Roll-call vote as follows : Mr. Cunningham: Yes; Mr. Hoes: Yes ; Mrs. Magee: Yes ; Mrs. Walker: Yes ; Mr. Watkins : Yes. Motion carried unanimously by roll-call vote. Mrs. Walker: Nominated Mr. Watkins for the office of Vice-Chairman. Mr. Cunningham: Seconded the nomination. Mr. Hoes : Asked for further nominations and stated, hearing none, there would be a roll -call vote on Mr. Watkins for the office of Vice-Chairman. Roll-call vote as follows: Mr. Hoes : Yes ; Mrs. Magee: Yes ; Mrs. Walker: Yes ; Mr. Watkins : Yes; Mr. Cunningham: Yes. Motion carried unanimously by roll-call vote. Mr. Hoes : Reported the new slate of officers as Vice-Chairman, Mr. Watkins ; Parliamentarian, Mrs . Magee, and himself as Chairman. DIRECTOR'S REPORT: Mrs. Warr: Introduced Mrs. Myrtis L. Smith as the Project Coordinator replacing Brenda Hull on the Human Resources staff. This change was due to the lay-off procedures and Union bumping regulations. Mrs. Hull had transferred to the Human Relations office. Mrs. Smith was returning to a job similar to the one she held on Mrs. Warr' s staff during the Model Cities days and she would be doing basically the same thing as she was at that time for the Department. Human Resources Advisory Board Minutes , September 9, 1982 -3- Mrs . Warr: Reported, in addition, that she was currently wearing two hats , one as Acting Director of the new Planning and Municipal Development Department as well as the other as Director of Human Resources Department. UNFINISHED BUSINESS: Awards Committee Mr. Watkins: Reported the Committee was waiting for new appointments to the Board for its third member replacement as Mrs. Scieszka had recently resigned. They were waiting for new members to be appointed in order to complete it. Mr. Hoes: Stated, if there were no objections, the matter of the Awards Committee would he tabled over to the next meeting when there should be some new appointments to the Board and, then, a full Committee could take action. (No objections were raised. ) NEW BUSINESS: (None) EXCUSED ABSENCES: (None) ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) NEXT SCHEDULED MEETING: Mr. Hoes: Announced the next scheduled meeting as Thursday, October 14, 1982, at 7:00 p.m. in the Third Floor. Conference Room of Washington Square Annex. ADJOURNMENT: Meeting adjourned at 7:57 p.m. Respectfully submitted, Martha A. Sudberry H. R. D. Secretary Approved <<:,��;i', ?-Initials =� Date M.A.S. /mas September 9, 1982 Human Resources Advisory Board Meeting HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, July 8, 1982, at 7:00 p.m. in the Impression Five museum 200 Museum Drive, - Lansing, MI 48933 ROLL CALL: CUNNINGHAM, Gary MAGEE, Audrey HOES, Wesley SCIESZKA, Lillian WATKINS, Randy GUESTS: (None) - Hostess, Ms. Ruth Armitage, Education Director, Impression Five Meeting was called to order at 7: 16 p.m. by Chairman Hoes with a quorum present. AMENDMENTS TO THE AGENDA: (None) HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) MINUTES: June 17, 1982 Mr. Cunningham: Moved the Board Minutes of June 17, 1982 be accepted as written and waived the reading of them. Mr. Watkins: Supported. Motion carried unanimously. Mr. Hoes: Stated he appreciated the way in which Mrs. Hoekstra had taken over for him last month in his absence. It appeared that it was a very active meeting. REPORT OF COMMITTEES: (None) REPORT OF OFFICERS: Mr. Hoes: Passed out the award certificate for Mrs. Hoekstra to be signed. (Consensus of opinion was that Mr. Dratsch should receive a letter of appreciation. ) Mr. Watkins: Requested a report on the $5,000.00 which had been set aside in this year's budget for emergencies. Ms. Sabia: Reported she has had preliminary talks with Camille Abood about emergency programs. The community coalition in the Ingham County Food Bank has expanded to include shelter and utilities. Program development meetings will be scheduled in the near future. Human Resources Advisory Board Minutes, July 8, 1982 -2- REPORT OF DIRECTOR: (None) COMMUNICATIONS: Mr. Hoes: Pointed out the "Speak-Out" had been passed out this evening and Y. D.C. 's Quarterly Newsletter had been mailed to the Board. They would be received and placed on file if there were no objections. (No objections were raised. ) UNFINISHED BUSINESS: Eligibility Requirements for H. R.A. Awards Mr. Watkins: Read the Ad Hoc Committee Report which stated, ". . .rationale and criteria for nomination eligibility would be discussed and approved by the Board acting as a Committee of the Whole. " Ms . Scieszka: Commented on the Tri-County Office on Aging presentation last month as an example of what might be used as requirements or criteria. Mr. Hoes: Added this might be a way to do the awards by having written appraisal materials accompany the applications as a way of defining eligibility for receiving such an award. After coming into the Board, they would be judged on their content. Ms . Sabia: Do you want these applications submitted to just our funded agencies or to other agencies and individuals as well? Mr. Cunningham: Believed it should be "either/or", however the Board members and the agencies felt would be most applicable for the decisions to be made. Mr. Watkins: Stated that he hoped the agencies would notice other agencies as well and make nominations for other components of Human Resources and the City. Mr. Hoes: Asked for volunteers for the Awards Committee. Three names would be considered enough for this purpose. (Both Mr. Cunningham and Mr. Watkins again volunteered to serve on committee, this time for the actual Awards Committee. ) Mr. Hoes: Decided to leave the other position open for the new appointments which Mayor McKane was expected to make very soon. (Consensus was the awards would be a fiscal-year ending type of thing. It should take place right after the new contracts were signed with the agencies. ) NEW BUSINESS: Mr. Hoes: If there were no objections , he wished to defer the Impression Five presentation until the end of the meeting when they would take a tour. (No objections were raised. ) ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) EXCUSED ABSENCES: Mr. Hoes: Excused Rosalie Walker for this meeting. Human Resources Advisory Board, July 8, 1982 -3- NEXT SCHEDULED BOARD MEETING: Mr. Hoes: Chose to cancel the Board meeting for August because many of the members expected to be out-of-town on vacation. The next Board meeting would be held on Thursday, September 9, 1982 in the Washington Square Annex to City Hall . Mr. Cunningham: Pointed out that he was still questioning some of the contracts , such as Rail Council , which do not state in "Scopes" or "Objectives" what they are actually to be used for, i.e. , "leaseholding. " Mr. Watkins: Added he thought that all the contracts should state what the money is being used for and the Rail Council contract does not specify that it is leaseholding. Ms. Sabia: Replied that the time frame when these new City-supported contracts- were assigned to Human Resources was so limited that the typical background work was cut short. Essentially, the Department had to rely on the past work of the Budget and Planning departments. It could not be done as we had wished to do it. Staff now has the time to fully investigate the contracting agenci-es. During the coming year they would have sufficient time to evaluate and negotiate modifications for next year's contracts. Mrs. Magee: Wondered if it was absolutely necessary to have all the agencies come in the second time for contracting meetings. It seemed to be an imposition to some of .them, Ms . Sabia: Stated that there was a negotiation period between the proposal and contracting where changes may be made which the Board would like to question the agencies about at the final contract approval meeting. But, since it has been the Board' s determination to have two meetings , it certainly can be changed. Mr. Hoes: Still felt the system could be streamlined in some manner like only having those projects in where changes were being made before contracting. In that way all of the personnel from the agencies would not have to come in again. Impression Five Presentation Ms. Armitage: Explained that Mrs. Eichinger, the director, was ill and she had been asked to hostess in her absence. Added, that historically the Director had named the museum after the five senses a person has when he comes into the world; therefore, it was called Impression Five. They were now being recognized as a "Continuity of Life" musuem which explains life creation in exhibits. There would be five halls of science when the museum is completed and they expect to take five years in expansion. Taking this five as theircue in development they are growing by leaps and bounds. The new computer exhibits and classes were very popular with the children. (A tour of the entire musuem completed the project's presentation. ) Meeting adjourned at 8:57 p.m. Respectfully submitted, t' Martha A. Sudberry, Human Resources Secretary Approved/ 0 Initialed ""J (T)a+oT nj7 o cam" Human Resources Advisory Board July 8, 1982 PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD THURSDAY, OCTOBER 21, 1982 The October meeting of the Human Relations Advisory Board was called to order by the Chairperson, Billie Gladstone, at 4:00 p.m. on the seventh floor of city hall. ROLL CALL Present: Dunnings, Finnerty, Gladstone, Madrid Absent : Cicinelli, Hornberger, Holguin, Johnson, Jones, Kelly, Tibbits GUEST: Captain Richard Fox, Liaison, Lansing Police Department MOTION by Stuart Dunnings, seconded, that the meeting be adjourned due to the lack of a quorum. Motion Passed. It was concluded that the Board would meet at the residence of the Chair, Billie Gladstone on November 8, 1982 for the purpose of preparing for the Boards annual submission of requirements of the City Charter, Section 6-106 (4) on the evaluation of the Human Relations Department. Respectfully submitted, Cathy ilett, secretary Lansing Human Relations Board Attachments: -- AS REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY/AFFIRMATIVE ACTION OFFICER OCTOBER 21, 1982 MEDIA/TALKS Dwight Rich Junior High-3 3 MET WITH/ Vivian Preston, Federal Program Coordinator; Family Helpers, ATTENDED Lansing School District; Public Service Department re: City Con- tracts; Reception.for EEOC Regional Director, Deloris Rozzi; Charles Rauls, Vivian Preston re: Chadwell Project; Food Bank; Hall of Fame; Legislative Committee for Youth Committee; Mayor's Police Community Relations Board Meeting at Wainwright School; Judge for the Miss Black Jackson Contest in Jackson, MI; Teresa Long, intern student, Michigan State University Communication Department; Crown Management with Lansing School District; Personnel Director, Art Carney; Roberts Lane Neighborhood with Zoning Officer; United Way of Michigan; Fire Department re: Affirmative Action Program; George McLain - MBE, with Ron DeMaagd and Brenda Hull; Pam Fowler; Mrs. Moralas, letter of recommendation; Michael Spancla re: Tax Abatement; Doug Kik, Department of Labor; Art Carney re: Personnel matters; Diane Buckle, Bank of Lansing. CONTACTS Personal/Telephone 436 SERVICES 29 (Court 5, Police 3, Community 10, Health 1; Housing 4, Fire 1, Employment 4, Education 1) ADMINISTRATIVE SECRETARY - CATHY MILETT Met With/ Attended Police Community Relations '-Advisory Board - Wainwright School; United Way of Michigan City .Campaign information session; Michigan Girl Scout Council Community Relations Board of Directors; Mary Clark, Greenoaks Neighborhood Watch; Tony Jones re: public accommodations; Glen Sherman re: Microfilm; Kay Hendershott, George Smith, re: Police Community Relations with Captain Fox; Family Helpers from Lansing School District; CONTACTS Personal/Telephone 172 SERVICES 18 (Police 1 , Court 5, School 2, Community 7, Employment 2, Housing 1) Director's Report Page 2 October, 1982 AFFIRMATIVE ACTION REPORT - KIP GOMOLL HIRES, PROMOTIONS, TRANSFERS New Hires 1. WF hired Court Recorder, District Court 2. WM hired Firefighter I, Fire 3. WM hired Firefighter I, Fire 4. WM hired Attorney-34, Law 5. WM hired Utility Electrical Worker-29, Public Service/WWT Promotions, transfers, demotions (bumps) 1. WF promoted from Cashier-22, to Principal Clerk-24, Finance/Treasurer 2. WF transfered from Clerk-21, Human Resources, to Deputy Clerk I, District Court 3. WM demoted from Groupleader IIIB, Parks to Truck Driver IIIA, Public Service, employee's request. 4. WM promoted from Laborer IIB, to Packer Operator IIIB, Public Service 5. WM promoted from Shop Maintenance Worker IIIA,Parks to Packer Operator IIIB, PS/ 6. WM promoted from Utility Worker IIIA, Civic Center to Plant Operator IIIAB, PS 7. WF bumped from Contract Compliance Specialist-33, Human Relations to Community Center Supervisory-31, Parks then transfered to Acting Assistant Human Relations Director-36, Human Relations. 8. BM bumped from Community Center Supervisor-31, Parks to Maintenance Supervisor-28, then reinstated to Community Center Supervisor-31 9. WF bumped from Senior Program Leader-30, .Parks to Account Clerk-24, Finance/Accountir 10. APIF bumped from Account Clerk-24, Finance /Accounting to Senior Clerk-23, Finance/AcctE 11. BF bumped from Senior Clerk-23, Finance,/Accounting to Intermediate Clerk-22, Parks 12. WF bumped from Clerk-21, Police to Clerk-21, Human Resources Temporary hires 1. 1-AIM; 3-WM rehires seasonal laborers/Public Service TERMINATIONS Retirements 1. HsM retired Equipment Operator IIIAB, Parks 2. WM retired Fire Engineer II, Fire 3. WM retired (duty disability) Fire Engineer II, Fire 4. WM retired (duty disability) Civic Center Manager-EP, Civic Center Resignations 1. WF resigned Court Recorder, District Court 2. WM resigned Deputy Clerk I, District Court Decreased 1. WF deceased, Parking Attendant II, Public Service LAY-OFFS 1. WM laid off Rehabilitation Specialist-30, Building Safety & Development 2. WM laid off Housing Inspector-30, Building Safety & Development Director's Report Page 3 October, 1982 Affirmative Action (continued) Temporary Terminations 1. 1-BM; 1-WF; 1-WM, resigned Parks 2. 1 WM resigend Public Service 3. 16-WM; 4-BM; 2-WF; 1-BF laid off Park 4. 1-HsM deceased Public Service Attended_ 3--Bid Openings; 2- Preconstruction; meetings with Michigan Civil Rights Department;. Fire Department affirmative action development seminar. CONTRACT COMPLIANCE •- BRENDA HULL, CONTRACT COMPLAINCE SPECIALIST MEETINGS With Director: Mayor's Executive Assistant, George McClain, President GLAMBA, re: 100 Block, Preconstructon conference's for summer major street curb & gutter repair; Purchasing Director re: bids; Public Service employees re: Pre-construction hearings; Pete Stoughton/Parks re: Foster Community Center grading and asphalt project; Denise Estee, re: demolition in NDA's and Capitol Commons Pahse II. Gene Guile, Purchasing Department re: Washington & River Street Sewer Installation pre-bid conference; Roy Pugh, re: minority contractors. TAX ABATEMENT REVIEWS: Superior Distributing; F & S Development REVIEWS: 0 BID OPENINGS - 20 CONSTRICTION PROJECTS FUNDED BY: Pre Bid 1 City Funds 7 Pre Construction 8 Urban Development Action Grant 1 Under Construction 5 Environmental Protection Agency 1 Communtiy Development Block Grant 4 Economic Development Administration 1 HUMAN RELATIONS SPECIALIST - WES PITTS Met With/ Gloria Thomas and staff, Family and Child Services re: Probate Court case; Attended Attorney William Clark re: Probate Court case; Bruce Stark, City Council re: Neighborhood Problems; Greg Braun and Mickey Szalagyi re: complaints; Boys Club Advisory Council and Board meetings; Boys Club Annual Pancake Breakfast; staff meetings; Judge Wood and Judge Felice re: Volunteer Work Program. tx P•G O � Director's Report rt w Page ,, G (D October, 1982 V' r rt o 00 Human Relations Specialist (continued) a. FJ- Q CONTACTS 290 (Phone 216, Personal 74) co o n SERVICES 25 (Neighborhood 7; Housing 5; Court 4; Police 2; Social Services 7) 54A District Court Volunteer Work Referral Program - 2 EMPLOYMENT Assistance 19 Referrals 14 Hires 3 COMPLAINTS 1 - (Mayor's Referral) Approved: 12/9/82 PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD THURSDAY, NOVEMBER 18, 1982 The November regular meeting of the Human Relations Advisory Board was called to order by the Chairperson, Billie Gladstone at 4:00 p.m. on the seventh floor of Lansing City Hall. ROLL CALL Present: Finnerty, Gladstone, Holguin, Hornberger, Johnson, Jones Absent: Cicinelli, Dunnings, Kelly, Madrid, Tibbits Guest: Captain Richard Fox, Liaison Officer - Lansing Police Department Teressa Long - Intern Student, Michigan State University. PRAYER The Lord's Prayer was offered. APPROVAL OF MINUTES MOTION by Morris Jones, seconded, that the minutes of the September 9, October 21, regular meetings, and the November 8, 1982 special meeting be approved. Motion Passed. l PETITIONS J There were 0 Formal, 1 Informal, 2 Continued, 2 Civil Rights, and 9 Continued Civil Rights Petitions for the period of October and November, 1982. INFORMAL 1 - SH#1-82 A complaint received alleging sexual harassment. This complaint continues under investigation. 1 - LPD#5-82 A complaint received alleging unfair treatment. This complaint continues under investigation. CIVIL RIGHTS COMPLAINTS HRD#1-82 MDCR-62604-E2 Compalint received alleging discrimination on a change in Work Assignment on the basis of marital status. Document has been forwarded to.-the Michigan Department of Civil Rights by the Lansing Police Department as of February 15, 1982. HRD#2-82-MDCR-66912-LE Complaint received alleging discrimination for denial of Equal Portection Law Enforcement on the basis of race. Documentation was requested from the City Law Department referencing the Human Relations Department prior involvement in the investigation of these allegations. Proceedings - Human Relations Board Page 4 November 18, 1982 The next meeting of the Human Relations Board will be held Thursday, December 9, 1982 on the 7th Floor of City Hall. ADJOURNMNT The meeting was adjourned by the Chairperson at 5:15 p.m. Respectfully submitted, Cathy kLlett, secretary Human Relations Advisory Board Attachments: 1) Director's Report REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY/AFFIRMATIVE ACTION OFFICER November 18, 1982 MEDIA/TALKS Police-Human Relations Training Workshop; Affirmative Action Week Seminar for United States Post Office in Kalamazoo. MEETINGS ATTENDED Women's Resource Center, Board of Directors; --Boy's Club Annual Meeting Dinner; United Way of Michigan Board of Directors) Linda Knox, EO Officer, Board of Water & Light; Crop Walk Participant completail0 Miles; Mayor McKane and Chief Gleason re: PCR Board; Handicap Committee re: 504-503 Legislation; National Association of Human Rights Workers Annual Conference and Board of Directors Meeting - Elected President for Membership Year 1983, conference held in Kansas City, Kansas; Legislative Committee - Department of Labor; United Nations Day Parade; Met with Meijer's represen- tative re: Tax Abatement request; Police Community Relations Board Meeting-City Hall; City Personnel Director re: Goals & Timetables for Chadwell Project; Meeting re: Moderate Rehabilitation Program; SERVICES 26 (Court 3; Employment 6; Education 2; Community 13; Neighborhood 2) CONTACTS Telephone/Personal 316 Jl ACTING ASSISTANT DIRECTOR = Debbie Balan MET WITH/ Employee Assistance Program; Meeting on Moderate Rehabilitation ATTENDED Program with Director; Sexual Harassment Committee; Meeting with United Excavators with Brenda Hull; Bill Allen, Assistant Principal at Eastern re: neighborhood complaint; Pre-construction Conference for W.W.T. Sludge Handling Improvements with Brenda Hull; Tom Gottheimer on Meijers UDAG project, with Brenda Hull; Meeting with Meijers Attorney's and Developers for Meijers UDAG project with Director and Brenda Hull) Wally Williams, J.L. Dumas Company re: bidding opportunities with city; CONTACTS 162 (123 telephone; 39 personal) SERVICES 16 (Neighborhood 5; Court 3; Social Services 4; Police 1; Employment 2; Other 1) EMPLOYMENT ASSISTANCE 4 Hires 1 FIELD REPRESENTATIVES 10 School Events (football games) Directors Report Page 2 Novmeber 18, 1982 HUMAN RELATIONS SPECIALIST - Wes Pitts MET WITH/ Staff meetings; Boys Club Annual Dinner; Boys Club Board of Directors ATTENDED meeting; Boys Club Council and Committee meetings; Sgt. Braun and Cpl. Szilagyi re: complaints; Gave presentation at Police-Human Relations Workshop; Bonnie Toskey, City Attorney's office re: Mayor's referral for service; Walter Kepler, Parks Department re: service complaints; Bill Dunlap, Zoning Department re: Roberts Lane problems; John Kemppsinen, Administrator of Development-Probate Court re: enlistment in Volunteer Probation Officer Program. CONTACTS 209 (telephone 172; Personal 37) SERVICES 13 (Social Services l; Neighborhood 5; Housing 1, Court 4; Employment l; Consumer 1) EMPLOYMENT Assistance 2; Referral 2 COMPLAINTS 2 (Mayor's referral - Police 1; Police 1) ADDITIONAL Formulated Proposal for an Education/Public Relations Campaign with Intern Teressa Long ADMINISTRATIVE SECRETARY - Cathy Milett MET WITH/ Police Community Relations Advisory Board of Directors and planning ATTENDED meeting for community meeting with Sector VI and Councilmemeber Alfreda Schmidt; National Association of Human Rights Workers Annual Conference in Kansas City, Kansas, and meeting of Board of Directors; Co-Chairperson of National Nominations Committee; Elected to a three year term to the NAHRW Board of Directors; Mayor McKane, Pam Fowler, Captain Fox re: PCR Board meeting; Capital Area Girl Scout Council Public Relations Committee. United Way Campaign CONTACTS 75 SERVICES 17 (Employment l; Community Referral 11; Police 1; Court 2; Aged 1; Other 1) CONTRACT COMPLIANCE SPECIALIST - Brenda Hull MET WITH Denise Estee re: NDA Demolition; Howard McCaffery re: Letter from ATTENDED DNR concerning Indiana Construction; Debbie Brown re: GLMBE Listing; Contractor Pre-construction conference Washington River Street Sewer Installation; Pete Thingstad, Pete Stoughton, Debbie Balan re: Owners of United Excavators, and documentation package; Lennie Barker re: Payrolls; Indiana Construction pre construction conference and MBE participation and commitment; Gred Koessel re: L.B. Bateman and Anderson Landscaping complaince reports; Mr. Jordan, J.P. Construction Inc. re: Placement on GLMBE list and City's bidding process; Pete Stoughton re: Change order for Director's Report Page 3 Novmeber 18, 1982 Contract Compliance (continued) Grand River School and G.W. Graves Park projects; Ron Kreinbrink; pre construction Sheffield & Dietrich Parks Eastlund Concrete; Debbie and Tom Gottheimer re: Meijers UDAG Delta Township, Meijers Attorney's, Archetict, EDC Office, Debbie Balan, Mr. Letts, re: Compliance with Davis Bacon, EO, and payrolls; Attended conference re: Update on EEO. AFFIRMATIVE ACTION SPECIALIST - Kip Gomoll Hires, Promotions, Transfers, Reclassifications New Hires 1. WF hired Secretary-25, Finance/Treasurer _Promotions, Transfers, Demotions, Bumps 1. WM promoted from Park Maintenance Worker IIIA to Equipment Operator IIIAB,Parks 2. WF transfered to Cashier-22, Finance/Treasurer from Meter Collector-21, PS/Trans. 3. WF promoted from Intermediate Cler-22, Civic Center to Matron-24, Police 4. WM promoted from Firefighter I to Fire Dispatcher II Terminations Retirements 1. BF retired Parking Attendant II, Public Service 2. WM retired Chief Plumbing Inspector-34, Planning & Municipal Development Resignations 1. WM resigned Equipment Operator IIIAB, Public Service Lay Offs 1. BM laid-off Truck Driver IIIA, Administrative Services 2. WF laid-off Contract Compliance Assistant-30, Human Relations Temporary Terminations 1. 2 WF; 9 WM laid off - Seasonal Laborers I, Parks 2. 1 HsM; 2 WM laid off - Seasonal Laborers I, Public Service 3. L WM - resigned Seasonal Laborer I, Public Service MEETINGS U.S. Post Office Kalamazoo, Affirmative Action Week Workshop with Director, With Art Carney, Personnel Director reference goals and timetables; CARES (Employee Assistance Program for City Employees) . HUMAN RELATIONS ADVISORY BOARD November 18, 1982 Filed December 14, 1982 PROCEEDINGS OF THE HUMAN RELATIONS ADVISORY BOARD MONDAY, NOVEMBER 08, 198�_ A special meeting of the Human Relations Board was called to order by the Chairperson on Monday, Novmeber 8, 1982 1982 at 4907 Wainwright Street at 6:30 p.m. PRESENT: David Finnerty, Vito Cicinelli, Billie Gladstone ABSENT: Dunnings, Hornberger, Holguin, Johnson, Tibbits, Madrid, Kelly, Jones The Purpose of this meeting was to prepare the annual submission for requirements of the City Charter, Section 6-106-4. on the evaluation of the Human Relations Department. (Copy Attached) There was also discussion regarding the possibility of scheduling subcommittee meetings on a three month rotating basis. The meeting was adjourned at 8:30 p.m. Respectively submitted, Z-t Cathy Mil7t, stcretary Lansing Human Relations Board Attachment: 1) 1982 Submission of Human Relations Department Evaluation, as required by City Charter, Section 6-106-4 �t A 'tit � r7 Qn" Human Relations Advisory Bd. Minutes. Nov. 8, 1982 Approved: January 13, 1983 PROCEEDINGS OF THE LANSING HUMAN RELATIONS ADVISORY BOARD THURSDAY, DECEMBER 9, 1982 The December regular meeting of the Human Relations Advisory Board was called to order at 4:05 p.m. by the Chairperson, Billie Gladstone at 4:00 p.m. on the seventh floor of Lansing City Hall. ROLL CALL Present: Cicinelli, Dunnings, Finnerty, Gladstone, Holguin, Hornberger, Jones, Tibbits Absent: Kelly, Madrid Guest: Captain Richard Fox, Liaison Lansing Police Department PRAYER The Lord's Prayer was offered. APPROVAL OF MINUTES MOTION by Stuart Dunnings, second by David Finnerty, that the minutes of the November 18, 1982 be approved. Motion Passed. PETITIONS There were 0 Formal, 0 Informal, 2 Continued, 1 Civil Rights Complaint and 11 Continued Civil Rights Complaints for the period of November and December, 1982. 1 - SH#1-82 A complaint continued alleging sexual harassment. This complaint continues under investigation 1 - LPD#5-82 A complaint continued alleging unfair treatment. It was the concensus of the Human Relations Board that this complaint be closed as unfouned. The Director advised the Board of the referrals received from the Mayor .and City Attorney for investigation. It was the recommendation of the Human Relations Advisory Board that the Director and the Chief of Police talk with the Mayor regarding the duplication of efforts made in some investigative referrals . It was recommended that a representative from the Board also attended. COMMUNICATONS 1. Letter from Upward Bound Program requesting a letter of support, 2. Copy of Mailgram from Human Relations Board to the family of Captain Richard Fox. Human Relations Board Page 2 December .9, I'982 REPORTS Director's Report A copy of the Director's Report was distributed to members present. The Director also reported on a meeting held with the J.L. Dumas Company relative to "fast- track" bidding procedures with the 100 Block Project. (Copy Attached) Police Community Relations It was reported that the Mayor's- PCR Board met on December 8, 1982 and held their annual election. Robert Kocsis was elected Chairperson for 1983. Their next meeting is scheduled for January 12, 1983 in the City Council Chambers, at 7:30 pm, at which time they will develop their program for the year. Employment Sub-Committee The Employment subcommittee met at 3:00 on December 9, 1982. Present: David Finnerty, Father Hornberger, Vito Cicinilli; Staff-Kip Gomoll. The Subcommittee reviewed materials relative to the Chadwell Project, as well as discussed the 1982 Municipal Employment Survey. It was the recommendation of the subcommittee that a copy of the Chadwell Report be sent out with the minutes of the next Board meeting for further discussion at the next meeting. (Copy Attached). Housing Sub-Committee No Report Research/Public Relations It was reported by Sylvia Holguin that the subcommittee met on November 29, 1982 Present: Sylvia Holguin, Morris Jones; Staff, Wes Pitts That a complete review of the Public Relations program be presented at the meeting of December 9th. The Subcommittee recommends that the Chairperson, Billie Gladstone and Vice Chairperson, Dave Finnerty consider acting as spokepersons for the program. New Department Brochures will be produced at a minimal cost. MOTION by Janie Tibbits, seconded by Stuart Dunnings, that the recommendation as presented by the Subcommittee be supported by the Board. Motion Passed. (Copy of Report Attached) Education/Recreation It was reported by Sylvia Holguin that the subcommittee met on December 6, 1982 at 10:00 a.m. Present: Sylvia Holguin, Morris Jones; Staff-Debbie Balan Human Relations Board Page 3 December 9, 1982 Education/Recreation (continued) The subcommittee is making preparations for the Annual Human Relations Dinner to be held in February. Nineteen Eight-three will mark the 20th Anniversary of the Human Relations Committee. It is recommended that the program focus on the Charter ?Members. The subcommittee recommended the Driftwood for the place of the dinner at a cost of $9.50 per person to cover cost. It, is also recommended that the dinner be held on a Friday. MOTION by Vito Cicinelli, second by Janie Tibbits, that the Human Relations Annual Dinner be held at the Driftwood on February 18, 1983 and that the subcommittee continue with the recommended program. Motion Passed. It was also reported that the Department will again be coordinating the Martin Luther King Day Observance on January 14, 1983. Reverened Lester D. Stone from Friendship Baptist Church will be the speaker. NEW BUSINESS The Chairperson confirmed the following appointments to subcommittees for 1983. EMPLOYMENT HOUSING *Raul Madrid *Sam Johnson David Finnerty Joe Kelly Vito Cicinnelli David Finnerty Fr. Albert Hornberger Stuart Dunnings RESEARCH/PUBLIC RELATIONS EDUCATION/RECREATION 'Sylvia Holguin 'Sylvia Holguin Morris Jones Morris Jones Janie Tibbits POLICE COMMUNITY RELATIONS 'Stuart Dunnings Janie Tibbits Sam Johnson Vito Cicinelli *denotes chairperson There was discussion regarding the letter sent to Human Relations Board Member, Joseph Kelly relative to Article V. Removal From Office, as stated in the Human Relations Advisory Board Rules of Procedure. MOTION by Stuart Dunnings, seconded by David Finnerty, that the Procedures be followed. Motion Passed. Human Relations Board Page 4 December 9„ 1982 The Board reviewed the Annual Budget submission of the Human Relations Department MOTION by Stuart Dunnings, second by David Finnerty, that the Human Relations Board go on record taking the position that while the Board has submitted an Alternate Budget, such as .is -required,that the Board does not see where the Alternate Budget is reflective of the needs of the Department, but is being submitted because it is a requirement. Motion Passed. The Human Relations Board concurs with the submission of the Annual Budget, but does not concur with the Alternate Budget. ADJOURNMENT MOTION by David Finnerty, seconded, that the meeting be adjourned. Motion passed. The meeting was adjourned at 5:25 p.m. Respectfully submitted, Cathy Milett, secretary Human Relations Advisory Board Attachments: REPORT OF THE HUMAN RELATIONS DIRECTOR EQUAL OPPORTUNITY/AFFIRMATIVE ACTION OFFICER December 9, 1982 MEDIA/TALKS Dwight Rich Jr. High; 1 SEMINARS Police-Human Relations Training Workshop; American Assembly 2 Ethnic Heritage Studies Program from the University of Michigan held in Dearborn MET WITH/ Mayor's Committee on Handicapper Concerns; Urban Boy Scout Council ATTENDED Board of Directors; Lansing Food Bank; Lansing Boy's Club Board of Directors; United Way of Michigan 3; KA-TI Force Representatives; Women's Resource Center Board of Directors; Michigan Employment Service Council Training Service; A.L. Williams; Michigan Out State Chapter of NAHRW; Meijer Tax Abatement applicants; Human Relations Board meeting re: Evaluation; Mayor's Police Community Relations Advisory Board Community meeting at Everett Elementary School; SERVICES 21 (Police 1; Coaurt 4; Community 6; Employment 9; Housing 1) CONTACTS Personal/Telephone 304 ACTING ASSISTANT DIRECTOR - Debbie Balan MET WITH/ Contractors performing work on Meijers Project, with Brenda; ATTENDED Dr. Gunnings speech at Police Human Relations Workshop; Police Community Relations meeting at Everett Elementary; Pre-bid con- ference for Doubleday Building Demolition. CONTACTS 95 (71 Telephone; 24 Personal) SERVICES 11 (Neighborhood 2; Court 2; Social Services 3; Employment 4) F�IvIPLOYMENT ASSISTANCE 2 FIELD REPRESENTATIVE ACTIVITIES -(5 School events/football games ) HUMAN RELATIONS SPECIALIST - Wes Pitts MET WITH/ Staff meetings; Boys Club Foard of Directors and Advisory Council ATTENDED Meetings; Human Relations Public Relations/Research Subcommittee; Sergeant Braun end Corporal Szilagyi re: complaints; Bonnie Toskey and Scott Szpara, City Attorney's office re: service complaints; Human Relations-Police Workshop; Judith Keeley, WILY-Channel 10 re: Public Relations Program. CONTACTS 188 (Telephone 153; Personal 53) Director's Report Page 2 December 9, 1982 Human Relations Specialist (continued) SERVICES 10 (Police 3; Court 2; Social Services 1; Employment 2; Consumer 1; Housing 1) EMPLOYMENT Assistance 3; Referral 1 COMPLAINTS 1 (Mayor's Referral - Police ADDITIONAL Continued work on proposed Education/Public Relations Campaign ADMINISTRATIVE SECRETARY - Cathy Milett MET WITH/ Special Human Relations Board meeting re: Evaluation; Mayor's ATTENDED Police Community Relations meeting at Everett Elementary; Mayor McKane, Captain Fox, Pam Fowler re: PCR Board; Planning and Evaluation Committee meeting of PCR Board; Michigan Out State Chapter-NAHRW; Larry Theisen, Budget Analysis, Vic DeRose, Vocational Counselor, Hill Center re: Saundra Boles, Co-op student. CONTACTS 100 SERVICE REFERRALS 21 (Employment 4; Community 9; Translation 3; Housing 1; Handicapper 1; Education 1; Court 1; Harassment 1) CONTRACT COMPLIANCE SPECIALIST - Brenda Hull MET WITH/ Meijers Administration and Architect, nine contractors, EDC personnel, ATTENDED Debbie Balan, re: Prevailing wages, EO, submittal of payrolls (after the fact pre-construction conference); Emil Winnecker re: Tax Abatements; Pete Stoughton re: Garry's Asphalt; Owner's of Garry's Asphalt; Pete Thingstad, United Excavators re: Den-Ron Company; With Director A.L. Williams re: MBE particiation; Pre Bid Conference Phase II Convention/ExYn bit site demolition; Staff meetings; Don Otto Clark Foundations re: Meijers Project. TAX ABATEMENT REVIEWS 2 BID OPENINGS 5 CONSTRUCTION PROJECTS FUNDED BY Pre Bid 1 City Funded 6 CDBG 4 Pre Construction 1 UDAG 2 Revenue Under Construction 14 EPA 1 Sharing 2 EDA 1 Director's Report Page 3 December 8, 1982 AFFIRMATIVE ACTION SPECIALIST - Kip Gomoll Hires, promotions, transfers, reclassifications New Hires 1. AIF hired Police Officer I, Police 2. WM hired Police Officer I, Police 3• WM hired Packer Operator IIIB from Seasonal Laborer, Public Service Promotions, transfers, demotions, bumps, reclassifications 1. wM demoted from Packer Operator IIIB to Equipment Operator IIIAB, Public Service employee request 2. WM promoted to Assistant Refuse Supervisor-28, Public Service from Program Leader IIIA (temporary assignment in lieu of layoff) Parks 3. BF bumped from Data Entry Operator-25 to Principal Clerk-24, Administrative Service 4. WF bumped from Principal Clerk-24 to Senior Clerk-23, Administrative Services 5. WF bumped from Senior Clerk-23, Administrative Services and transfered to Intermediate Clerk-22, Civic Center 6. WM promoted from Park Security Officer I, to Park Security Officer II, Parks Temporary Hires 1. wM hired Custodian I, Civic Center TERMINATIONS Retirements 1. wM retired (duty disability) Police Officer I, Police 2. WM retired (duty disability) Police Officer I, Police 3. WF retired Naturalist-29, Parks Discharge 1. WF discharged Intermediate Clerk-22, Parks 2. WF discharged Probation Officer, District Court _Temporary Terminations 1. 3 BM; 7 WM; laid off seasonal laborers Parks 2. 3 BM; 1 HsM; 1 AIM; 1 WF; 9 WM laid off seasonal laborers, Public Service Human Relations Board December 9, 1982 Jp,11 $83 HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular fleeting On Thursday, December 16,, 1982 at 7:00 p.m. in the Second Floor Conference Room, 119 N. Washington Sq. , Lansing, MI. ROLL CALL: BLAIR, Maggie KNOWLTON, Constance CUNNINGHAM, Gary WALKER, Rosalie DIAMOND, John WATKINS, Randy HOES, Wesley Guests: None. Meeting was called to order at 7:05 p.m. by Chairman. Hoes with a quorum present. AMENDMENTS TO THE AGENDA: (None) HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) MINUTES: Mr. Cunningham: Moved to approve the minutes of November 18, 1982 as written. Mr. Watkins: Seconded the motion. Motion carried unanimously. COMMITTEE REPORTS: Human Resources Advisory Board Awards Committee Mr. Watkins: Submitted the report of the Committee' s meeting for the month and asked that it be mailed to the Board with the next agenda. Mr. Hoes: Reported that the Bylaws Committee had not been convened as yet. OFFICERS REPORTS: (None) DIRECTOR'S REPORT: Mrs. Warr: Invited the Board to attend the Human Resources Department's annual Christmas Party potluck and told them they were very welcome to come as guests. COMMUNICATIONS: Mr. Hoes: Reported that the H.A. F./C.S.P. 's monthly newsletter had been received in the mailing along with Cristo Rey' s newsletter and with no objections they would be received and placed on file. No objections were raised. UNFINISHED BUSINESS: Mrs . Warr: Stated the remaining Survey materials that were on hand for the Board mailing ha,d been sent out but more would be coming in the future as they were still being processed. Human Resources Advisory Board Minutes, December 16, 1982 Public Hearing Format Mr. Hoes: Reported on the format and procedures which would be used at the Public Hearing. EXCUSED ABSENCES: Mr. Hoes: Mrs. Magee is excused this evening, ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) NEXT SCHEDULED MEETING: The next scheduled meeting is Thursday, January 13, 1983, at 7!00 p.m. in the Second Floor Conference Room of City Hall Annex. ADJOURNMENT: Meeting adjourned to the Public Hearing on the Tenth Floor of City Hall at 7:22 p.m. Respectfully submitted, Martha A. Sudberry Secretary Human Resources Department Approved11131,� Initial s�.�J. Date M.A.S. Human Resources Dept. December 16, 1982 filed 12-21-82 HUMAN RESOURCES DEPARTMENT -1- City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Committee of the Whole Session Thursday, January 14, 1982, Second Floor Conference Room at 119 N. Washington Square, City Hall Annex, Lansing, MI 48933 ROLL CALL: HOES, Wesley WALKER, Rosalie M. SCIESZKA, Lillian WATKINS, Randy EXCUSED ABSENT: Gary Cunningham, Kathleen Hoekstra and Audrey Magee HUMAN RESOURCES STAFF PRESENT: Stephanie L. Sabia, Program Development Coordinator, and Brenda M. Hull , Project Coordinator. GUESTS PRESENT: (None) Meeting was called to order at 7:12 p.m. by Chairman Hoes with four members present. AMENDMENTS TO THE AGENDA: (None) Mr. Hoes: Welcomed Ms. Scieska, who recently transferred from the Public Service Board to the Human Resources Advisory Board. HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) MINUTES: December 11 , 1981 Mr. Hoes: Referred the December minutes over to the next regular meeting. REPORT OF COMMITTEES: Mr. Hoes: Referred Mr. Watkins Report for the Ad Hoc Committee on Awards over to the next regular meeting. Ms . Scieszka: Offered to assume the position on the Committee which was vacated by Mr. Popevich: Mr. Hoes: Thanked Ms. Scieszka and officially appointed her to the: Committee. (Staff was requested to supply Ms. Scieszka and Mrs. Walker with copies of the Committee' s outline on the Awards planning which was prepared in October. ) REPORT OF OFFICERS: Mr. Hoes: Reported that as of City Council 's meeting of January 11 , 1982, Mr. Dratsch still had not been appointed to the Board. Mr. Watkins: Reported on the current situation of the Loaves and Fishes shelter home. (At this point, all members present signed the Service. Certificate for Joseph Popevich. ) Mr. Hoes: Announced the Orientation session which was scheduled at this time to be held on Wednesday, January 27, 1982. Human Resources Advisory Board Minutes, January 14, 1982 -2- REPORT OF THE DIRECTOR: Ms . Sabia: Reported on the success of the Department's annual Christmas Basket Program. Discussed status of staff review of agency proposals for FY '82- ' 83 funding; up-coming Orientation meeting; and February Board meeting. COMMUNICATIONS: Mr. Hoes: The O.C. D. January Schedule of Events and the H.A. F./C.S.P. January newsletter "Speak Out" will be received and placed on file if there is no discussion. (No discussion. ) UNFINISHED BUSINESS: (None) NEW BUSINESS: (None) EXCUSED ABSENCES: Mr. Hoes: Excused Gary Cunningham, Kathleen Hoekstra and Audrey Magee. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) NEXT SCHEDULED MEETING: Mr. Hoes : Announced the February meeting would be held at 7:00 p.m. on Thursday, February 11 , 1982, in the Third Floor Conference Room at Washington Square Annex. Meeting was adjourned at 7:40 p.m. Respectfully submitted, —i�", sa A J1 Brenda M. Hull , Acting Secretary Human Resources Department Approved "-//—�ZInitialed Date M.A.S. ) Human Resources Dept. Jan. 14, 1982 HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting On Thursday, October 14, 1982 at 7:00 p.m. in the Second Floor Conference Room, 119 N. Washington Square, Lansing, Michigan ROLL CALL: CUNNINGHAM, Gary MAGEE, Audrey DIAMOND, John WALKER, Rosalie HOES , Wesley WATKINS, Randy KNOWLTON, Constance GUESTS: (None) Meeting was called to order at 7:10 p.m. by Chairman Hoes with a quorum present. AMENDMENTS TO THE AGENDA: Mrs. Warr: Pointed out that Maggie Blair had not taken her oath as yet', so she was not present for Item VI A on the agenda. HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) MINUTES: September 9, 1982 Mr. Cunningham: Moved to accept the minutes as printed and waived the reading. Mrs. Walker: Seconded. Motion carried unanimously. REPORT OF COMMITTEES : (None) REPORT OF OFFICERS: Mr. Hoes : Introduced Ms. Constance Knowlton and Mr. John Diamond as the two new Board members present this evening and added the Board was very glad to have them both on the Board. REPORT OF THE DIRECTOR: Mrs. Warr: Reported that the Human Resources Department would be moving in the near future to the third floor of the building. The move was being made to locate as many of the integrated divisions as possible in a comprehensive working relationship. This involves the Planning, Development, and Building Safety Divisions . These divisions are all part of the new Planning and Municipal Development Department. The Grants Program Coordinator will be moving over from City Hall as well . Human Resources Advisory Board Minutes, October 14, 1982 -2- Added that the Human Resources Staff was conducting a survey to identify needs in the community. Once the survey is conducted, we would like to convene a public hearing to acquire reactions to the needs and to assist us in setting priorities. A reaction from the Board was sought. Mr. Cunningham: Moved that the Human Resources Department have a Public Hearing on December 9, 1982, tentatively, for proposal requests for next year's program. Ms. Knowlton: Seconded. Motion carried unanimously. COMMUNICATIONS: Mr. Hoes : The Board has received H.A. F./C.S.P. 's October newsletter and Y. D. C. ' s quarterly newsletter. If there are no objections they will be received and placed on file. No objections were raised. UNFINISHED BUSINESS: Mrs. Walker: Moved the H. R.A. Board Awards item be removed from the table. Mr. Cunningham: Seconded. Motion carried unanimously. Mr. Watkins : Explained the concept of the Human Resources Advisory Board awards for the new members in that the Board felt that Human Service participants so seldom receive recognition for their service and the Board wished to do something about that in the city of Lansing. The Committee had hopes that some groups and/or individual parties would receive awards at the end of each fiscal year for outstanding service. Mr. Hoes : Requested an additional volunteer from the Board members present as a vacancy existed due to resignation. Mrs. Walker: Volunteered to serve on the Human Resources Advisory Board Committee. NEW BUSINESS: (None) EXCUSED ABSENCES: (None) ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) NEXT SCHEDULED MEETING: Mr. Hoes: Stated if there were no objections the next regular meeting would be rescheduled for 7:00 p.m. on Thursday, November 18, 1982, due to the coming holiday. (No objections were raised. ) Meeting was adjourned at 8:08 p.m. Respectfully submitted, Martha A. Sudberry, Secretary Human Resources Department /mas Approved r/AJI6 I n i ti al s )�,f. Date -1. A.S. 1 October 14, 1982 Human Resources Advisory Board Meeting HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting On Thursday, November 18, 1982 at 7:00 p.m. in the Second Floor Conference Room, 119 N. Washington Sq. , Lansing, MI . ROLL CALL: BLAIR, Maggie KNOWLTON, Constance CUNNINGHAM, Gary WALKER, Rosalie DIAMOND, John WATKINS, Randy HOES, Wesley Guests: Ms . Lois Mathews and Mr. Tom Schneider who were representing the Economic Crisis Center Meeting was called to order at 7:11 p.m. by Chairman Hoes with a quorum present. AMENDMENTS TO THE AGENDA: (None) HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) MINUTES: Mr. Cunningham: Moved the Human Resources Advisory Board approve the minutes for October 14, 1982 as written and waive the reading. Mrs. Walker: Seconded. Motion carried unanimously. REPORT OF COMMITTEES: Mr. Hoes : Since no committees have met on the items in question, if there are no objections we will table them over and place them on the next regular meeting's agenda. (No objections were raised. ) REPORT OF OFFICERS: Mr. Hoes: Welcomed Maggie Blair to the Board as a new member. The members who were present signed the service certificate for Ms. Scieszka. REPORT OF DIRECTOR: (None) COMMUNICATIONS: Stated the Board had received H.A. F./C.S. P. ' s monthly newsletter and Y. D. C. ' s quarterly newsletter and with no objections , they would be received and placed on file. (No objections were raised. ) UNFINISHED BUSINESS: (None) Human Resources Advisory Board Minutes, November 18, 1982 -2- NEW BUSINESS: New Contract for an Emergency Crisis Center Mrs. Warr: Explained that several of the Emergency Shelter Task Force meetings had been convened before this draft contract had been prepared. This was the interest group which was involved because of the $5,000.00 emergency fund the Board had allowed for in last year' s plans. The group of agencies had proved to be a very informative resource as well as an interesting one. The consensus was that the need was very critical , especially since the Abrahamic Community had closed its doors, and the new agency should do everything they could to restore the services the Abrahamic Community had been giving. (Lois Mathews, President of -the Crisis Center Board, and Tom Schneider, who was formerly with the Abrahamic Community, were introduced to represent the new agency for the Board' s. question and answer period. ) Mrs. Warr: Added that even though Human Resources was appropriating the five thousand, the staff was recommending and asking the Board' s concurrence in applying to the Mayor and City Council to provide $2,413. 00 to go with this amount as well . The additional money was necessary to pay the wages of an assis- tant and the fringe benefits involved with the position. The contract submitted represents what would be used for all the parties involved. (At this point, questions were asked concerning the budget, and the service projections for the next six months, because the contract covered that period. ) Mr. Cunningham: Moved that the Human Resources Advisory Board accept the Emergency Crisis Center Contract as written. Mr. Diamond: Seconded the motion. Roll-call vote as follows: Ms. Blair: Yes; Mr. Cunningham: Yes ; Mr. Diamond: Yes; Mr. Hoes: Yes; Mrs. Walker; Mr. Watkins : Yes. Motion carried unanimously. Mr. Hoes : Read the second recommendation which the Human Resources staff had made regarding the additional money to the Board members present. Mr. Cunningham: Moved that the Board recommend to the Mayor and City Council that the City appropriate an additional $2,413. 00 to be added to the contract with the Economic Crisis Center for the period between-January 1 , 1983 and June 30, 1983. Mrs. Walker: Seconded the motion. Roll -call vote as follows: Mr. Cunningham: Yes; Mr. Diamond: Yes ; Mr. Hoes: Yes; Mrs. Walker: Yes ; Mr. Watkins: Abstain; Ms. Blair: Yes. Motion carried by five affirmative votes. (At 8:05 p.m. a five-minute recess was called; the meeting reconvened at 8:17 p.m. ) Human Resources Advisory Board Minutes, November 18, 1982 _3_ Mr. Hoes: Announced a change in the order of the agenda if there were no objections from the Board. As Board evaluations would not take as long as the Needs Statement review, the proposed change was to place the Evaluations first and the Needs Statement second as the other two items under New Business. (No objections were raised. ) Board Evaluations of Services Mrs. Warr: Explained that all Advisory Boards, under the Charter, were required to provide evaluations of all items they are charged with in their deliberations to the Mayor's office at the end of the year. (At this point, the statements were reviewed with the Board for their final action. ) Mr. Cunningham: Moved the Human Resources Advisory Board accept the Evaluation Report as submitted by Staff this evening for forwarding to the Mayor. Mrs. Walker: Seconded. Motion carried unanimously. (Ms. Constance Knowlton joined the Board membership for the meeting at about 8:30 p.m. ; and Mrs. Maggie Blair excused herself about 9:00 p.m. ) Mrs. Warr: Pointed out to the Board that the Public Hearing no doubt would be a very lengthy meeting, after reviewing several portions of the Needs Statement with them. Needs St.a.tement (For Information Only) Mrs. Warr: Mainly, what we wanted to do was give you a feel of what we are trying to do with the Needs Statements and from the data we were requesting. This has been provided as an informational item at your request. You are going to be receiving additional information , which is not here, in the mail . You will also be receiving the categorical statements , which will have these needs identified in category. We will also have some sort of recommendations on priorities. We will have a sheet available at the public hearing which will ask those attending to identify their recommended priorities. Mr. Watkins : Suggested that people sign in when they come in and receive cards for their order of appearance in the Public Hearing. Mrs. Warr: Stated some other guidelines would be used such as not more than one person speaking for an agency and, also, only for a specified amount of time. She added that any Board members wishing to come into the office, along with Mr. Hoes, to help with the planning would be very welcome. (Consensus was that the week after Thanksgiving would be a good time for this planning session. ) Mrs. Warr: Stated, she felt it was not necessary to go any further with the review tonight as they would be receiving more material on this later. Added, she had been delighted with the kinds of responses of interest which had come into the office in this process. Human Resources Advisory Board Minutes, November 18, 1982 -4- EXCUSED ABSENCES: Mr. Hoes: Announced that Mrs. Magee was excused for the meeting. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) NEXT SCHEDULED MEETING: Mr. Hoes: Announced the Public Hearing would be held on Thursday, December 16, 1982, at 7:30 p.m. in the City Council Chambers, loth Floor City Hall . Mr. Watkins : Asked if perhaps the Board members could come at 7:00 p.m. and get the regular business out of the way. Mrs. Sudberry: Reported the meeting had been scheduled for 7:30 p.m. , originally, because the meeting rooms would not be available at 7:00 p.m. Mrs. Warr: Stated the Secretary could change the schedules to meet elsewhere at 7:00 p.m. and the Public Hearing could still be held at 7:30 p.m. at City Hall when the other business was completed. (Consensus was this would be a better way and the Board members would meet in the Second Floor Conference Room for about one-half hour and reconvene for the Public Hearing at City Hall . ) At this point, Mr. Watkins and Mr. Diamond both requested that they be informed when Mr. Hoes was meeting with the Staff to work on the categorical statements as they wished to be included. Meeting adjourned at 9:32 p.m. Respectfully submitted, Martha A. Sudberry Secretary Human Resources Department Approved Initials Date M.A.S. /mas Human Resources Advisory Bd. Minutes Nov. 18, 1982 BY -- HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, February 11 , 19,82, 7:00 p.m. in the Third Floor Conference Room, 119 N. Washington Square, Lansing, MI. ROLL CALL: CUNNINGHAM, Gary MAGEE, Audrey DRATSCH, Alex WALKER, Rosalie HOEKSTRA, Kathleen WATKINS, Randy HOES, Wesley GUESTS PRESENT: Lauren Swanson, Citizens for Better Care; Jerome Gallagher, C.S.A.T. P. ; Ray Kacirk, New Way In; John Tucker, Youth Development Corporation; Jose R6gal , Cristo Rey Counseling and Guidance Center; Stuart C. Lindsay, National Council on Alcoholism; Sharon Shay, Council for the Prevention of Child Abuse and Neglect; Janet Fowler and William Jabovac, Resurrection Day Care; Helen Murchison, Happy Day Children's Benter; Juanita Robles-Castillo, Small Folks Development Center; Imogene Ruffin, Humpty Dumpty Latch-Key; Lynnae Ruttledge and Lynn Jondahl , Center for Handicapper Affairs; Colleen McNamara, H.A.F./C.S.P. ; Roxanne O' Connor and Mary BoothTri-County Office on Aging, Homebound Meals Program; Connie Abent, Y.W. C.A. ; Marilynne Eichinger, Impression 5; James Cleveland, Arts Council Center; Chris Main, and June Mason, Voluntary Action Center; Helen Doyle, R.S.V.P. ; Dale A. DeCarmo, and Robyn Eckhardt, Tenants Resource Center. Meeting was called to order at 7:15 p.m. by Chairman Wesley Hoes with a quorum present. AMENDMENTS TO THE AGENDA: Mr.Hoes: Announced that due to other commitments, Ms . Swanson of Citizens for Better Care and Dr. Gallagher of the Comprehensive Substance Abuse Treatment Program had asked to be first on the agenda; and if there were no objections from the Board this would be the order. No objections were heard and they became X.A. 1 . (a,) and X.A. 1 . (b) . HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) MINUTES (December 11 , 1982 and Jan. 14, 1982) : Mr. Watkins: Moved that the Minutes of December 11 , 1982 and January 14, 1982 be adopted as written. (And, Board will waive the reading. ) Mr. Cunningham: Supported. (Motion carried unanimously. ) REPORT OF COMMITTEES: Mr. Hoes: Ms. Scieska wasnot present so the Ad Hoc Committee on Awards was referred to the next regular scheduled meeting. REPORT OF OFFICERS: Mr. Hoes: Introduced Mr. Dratsch as the newly appointed member of the Board to replace Mrs. Trezise who had resigned. HUMAN RESOURCES ADVISORY BOARD MINUTES, February 11 , 1982 - 2 - Mr. Watkins: Reported that he had attended the City Council meeting on Monday evening and the Special Use Permit had been granted to the Loaves and Fishes -Shelter. Copies of the resolution were printed and available to the Board membership tonight if they wished to have one. The house would have to be brought up to City codes , however, before it could officially open up. (At this time, the Board completed the signing of Mr. Popevich's Service Certificate. ) REPORT OF THE DIRECTOR: Mr. Hoes: Announced if there were no objections or discussion, the Mayor's State of the City address would be received and placed on file. (No objections were raised. ) Mrs. Warr: Wished to announce that City Hall* now had a "Community Food Bank Program" for which the Human Resources department had accepted the responsibility at the Mayor's request. She urged everyone present if they were not contributing in some other way, through their churches or other agencies that they join City Hall in their efforts to help with the food bank shortages by donations. (Also, passed collection points data, etc. ) COMMUNICATIONS: Mr. Hoes: Announced that all the communications submitted were newsletters for information only and with no objections they would be received and placed on file. No objections were raised. ) UNFINISHED BUSINESS: (None) NEW BUSINESS: Mr. Hoes: Announced that agenda business would transpire with the agency giving a presentation with the maximum time of five minutes, questions could be asked at that time, a motion made with discussion on the project following that procedure before it was brought to a vote. Mrs. Warr: Explained in detail why the alternative budgets would be the only ones considered. She pointed out a new policy existed where carry forwards would not be considered in current funding procedures. Citizens for Better Care (X.A. 1 . (a) ) Ms . Swanson: Stated the $410.00 requested was for a brochure to be used in the Lansing and Tri-County area about the services of- their Agency in finding and inspecting convalescent homes , nursing homes and adult foster care facilities for families who ' needed this information. At present there were 2,023 area nursing home residents and only 16 of these homes. This agency helped to find and maintain good nursing homes and locate adult foster care facilities for people. The brochure would help this process a great deal. Mrs . Warr: Pointed out that she had accepted this proposal for the Board's review on a one-time basis only due to the amount of the request made. This Agency would not be allowed- to make a request next year for any amount of money. HUMAN RESOURCES ADVISORY BOARD MINUTES, February 11 , 1982 -3- Mr. Cunningham: Moved that the Human Resources Advisory Board accept the proposal from the Citizens for Better Care for $410.00. Mr. Watkins: Supported. Roll-call vote as follows: Mr. Cunningham: Yes; Mr.: Dratsch: Yes; Mrs. Hoekstra: Yes; Mr. Hoes: Yes; Mrs. Magee: No; Mrs. Walker: Yes; Mr. Watkins: Yes. Motion carried with six (6) affirmative votes. Comprehensive Substance Abuse Treatment Program (X.A. 1 . (b)) Dr. Gallagher: Explained his Program's request and why they had submitted the additional letter stating that they needed to be refunded at the 1978 level . Mrs. Warr: Pointed out that this program had access to many other grants besides the City's contribution, much more than the other agencies who request funds from the City through the Human Resources department. I certainly-:do not recommend an increase when other agencies are being cut. Mrs . Magee: Moved that the Human Resources Advisory Board accept the proposal from C.S.A.T.P. for the $27,000.00. Mrs. Hoekstra: Supported. Roll-call vote as follows: Mr. Dratsch: (Pass) ; Mrs. Hoekstra: Yes; Mr. Hoes: Yes; Mrs. Magee: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes; Mr. Cunningham: Yes. Motion carried with six (6) affirmative votes. (At 8:15. p.m. , Mr. Hoes called fora ten-minute break for the Board membership and agencies present. Meeting reconvened at 8:25 p.m. ) New Way In (X.A.1 . (c) ) Mr. Kacirk: Explained his program for ex-offenders was three-fold: (1 ) custody; (2) security; (3) programming and it was the only program like it in the State. But, the State is cutting funding and all: C.E.T.A. programs are in question. There will be some- program cutting and some security cutbacks but not very many for obvious reasons. . If the Board in any way could increase the funding it would be very much appreciated. but they would be grateful for any help at all . Otherwise, the program will have to be cut because they have been operating with the same staff as applies to 13 people for 70 now in residence and it is very expensive. (Please note Addendum 3a attached to this page for the dialogue between' Mrs. Magee and Mr. Kacirk, Director of New Way In, which took place before the final roll-call vote on this proposal. ) Mrs. Magee: Moved to accept the proposal for New Way In in the amount of $54,000.00. Mrs. Hoekstra: Supported. Roll-call vote as follows: Mrs. Hoekstra: Yes; Mr. Hoes: Yes; Mrs. Magee: Yes; Mrs . Walker: Yes; Mr. Watkins: Yes; Mr. Cunningham: Yes; Mr. Dratsch: Yes. Motion carried by unanimous roll-call vote. ADDENDUM HUMAN RESOURCES ADVISORY BOARD MINUTES, February 11 , 1982 -3a- (Mrs. Magee asked to have the dialogue quoted in the minutes of February 11 , 1982 which occurred between she and Father Kacirk, Director of New Way In, at the Board meeting. She states that his response influenced her affirmative vote. ) Excerpts from that dialogue follow: Mrs. Magee: Quoted figures from a January State. Journal newspaper article as follows- - Of the 4,029 who went through the program in 1980 - 307 were charged with new felonies - 597 returned to prison - 999 fled custody "The 999 really bothered me, so I spoke with Father about it. I thought the rest of the Board should hear that response." Father Kacirk: Of the 57 arrested, 39 were technical violations referred by New Way In. - One serious medical problem of a female required here to be returned to prison for treatment; - Two strangers were caught on the floor so New Way In staff called the police; - Six were arrested for traffic violations, child custody, etc. ; - Five were misdemeanors; - Two were arrested for felonies. There were 51 A.W.O. L. : - 90% were picked up within 30 days - Two turned themselves in - Ten are still at large (but are all low risk) "Some people go A.W.O.L. because they can't handle the strict environment, suffer from alcoholism, etc." Mrs. Magee: Reported about a bulletin heard on the police scanner. -- An officer had a call by New Way In to go to the Y.M.C.A. He called his command officer to find out about what he could expect. The command officer told him the staff would meet him at the elevator. He would have no problem because "They were all law enforcement just like us. " HUMAN RESOURCES ADVISORY BOARD MINUTES, February 11 , 1982 -4- Youth Development Corporation (X.A. 1 . (d)) Mr. Tucker: Explained the Agency helped youth get jobs and encouraged them to go back to school and finish their education. The program was three-fold: (1 ) reduces police involvement; (2) .increases employment; (3) increases education. They were cutting expenses from 40 percent to 19 percent by not offering employment programs but would concentrate on interviewing skills , application skills and where .to look for employment as well as encouraging basic education. Also, they would emphasize one-to-one services in counseling but operating in groups through schools , courts, etc. Mrs. Walker: Moved to accept the program from the Youth Development Corporation. Mrs. Magee: Supported. Roll-call vote as follows : Mr. Hoes: Yes; Mrs. Magee: Yes; Mrs. Walker: Yes ; Mr. Watkins: Yes; Mr. Cunningham: (Pass) ; Mr. Dratsch: Yes; Mrs. Hoekstra: Yes. Motion carried with six (6) affirmative votes. Cristo Rey Counseling and Guidance Center (X.A. 2. (a) ) Mr. Regal : Explained that this was the fifth year the Center had been funded by the City and at present he was the only employee of this agency operating as he could with students and consultants whenever they were available. The Agency serves in counseling and guidance on as many services as are needed because there are many in the Latino community. Mr. Cunningham: Moved the Human Resources Board accept the Cristo Rey proposal for the budget as presented at this meeting. Mrs. Hoekstra: Supported. Roll-call vote as follows: Mrs. Magee: Yes ; Mrs. Walker: Yes ; Mr. Watkins: Yes ; Mr. Cunningham: Yes; Mr. Dratsch: Yes; Mrs. Hoekstra: Yes; Mr. Hoes: Yes. Motion carried by unanimous roll-call vote. National Council on Alcoholism (X.A. 2. (b) ) Mr. Lindsay: Reported that N. C.A. operates two halfway houses , Holden and Glass, there are opportunities for individual , group and family counseling. A Highway Safety program is also offered, and employee assistance programs for alcoholics in agencies who need this type of service. Classroom presentations are additional if some money is available for this--ten hours a week for $15,000.00. Mrs. Magee: Moved the Human Resources Board accept the proposal of $15,000.00 for funding. Mrs. Walker: Supported. Roll-call vote as follows: Mrs. Walker: Yes; Mr. Watkins: Yes ; Mr. Cunningham: Yes ; Mr. Dratsch: Yes; Mrs. Hoekstra: Yes ; Mr. Hoes : Yes; Mrs. Magee: Yes. Motion carried by unanimous roll-call vote. HUMAN RESOURCES ADVISORY BOARD MINUTES , February 11, 1982 -5- (Mr. Hoes: Reported that the Child Abuse and Neglect representative had a child-care problem and needed to be placed next on the agenda. If there were no objectives , the agency would be moved up on the agenda. No objections were raised. ) Council for the Prevention of Child Abuse and Neglect (X A 4 (f) ) Ms. Shay: Explained CORE funding for this agency as City, County, United Way, grants , community contributions and private donations. It was an interagency Council with private citizen participation which provided coordination of services for problem families; advocacy to other agencies; and the Family Growth Center community effort was realized through Central United Methodist Church and the C.A./N. agency. Mrs. Hoekstra: Moved that Human Resources Advisory Board accept the proposal from the Council on Child Abuse and Neglect. Mr. Cunningham: Supported. Roll-call vote as follows : Mr. Watkins : Yes ; Mr. Cunningham: Yes ; Mr. Dratsch: Yes ; Mrs. Hoekstra: Yes; Mr. Hoes : Yes; Mrs.. Magee: Yes ; Mrs. Walker: Yes. Motion carried by unanimous roll-call vote. �t 9:25 Mr. Hoes called for a ten-minute break. Meeting reconvened at 9:35.) Health Services Clinic-Ingham County Health Dept. (X.A.3. ) Mr. Miller: The Ingham County Health Department operates six medical and one dental clinic for high risk and medical indigent people in the area. Two of these are supported by the City of Lansing. We are most appreciative of this support in the past and any future support will be gratefully received. Mrs. Warr: Announced that as a result of the Orientation Meeting and efforts of Jean Tubbs, Ingham County Commissioner, a Task Force of City, County and State officials was being formed to look at the programs and human needs in the area and the impact of these budgetary reductions in human services. She had been asked to become a member. Mrs. Walker: Moved that the Human Resources Advisory Board accept the alternative budget for the Health Services Clinic. Mr. Cunningham: Supported. Roll-call vote as follows : Mr, Cunningham: Yes; Mr. Dratsch: Yes; Mrs . Hoekstra: Yes ; Mr. Hoes : Yes ; Mrs. Magee: Yes ; Mrs. Walker: Yes ; Mr. Watkins : Yes. Motion carried by unanimous roll-call vote. Day Care Package (X.A.4. (a) (b) (c) (d) (e) ) Mr. Watkins : Moved that the membership accept the alternative budgets for all five day care agencies as submitted to the Human Resources Advisory Board as one group motion. (Qualified his motion by stating that all the day cares had the same goals, objectives and alternative budgets ; so, therefore, they could be voted on as one package. ) HUMAN RESOURCES ADVISORY BOARD MINUTES, February 11 , 1982 -6- Mr. Dratsch: Supported. Roll-call vote as follows: Mr. Dratsch: Yes; Mrs. Hoekstra: Yes; Mr. Hoes : Yes; Mrs. Magee: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes; Mr. Cunningham: Yes. Motion carried by unanimous roll-call vote. Center for Handicapper Affairs (X.A.4. (g) ) Mrs. Ruttledge: Reported the agency offered the same services to all the Tri-County area but 75-80 percent of this service was for the Lansing community. The four services types are: (1 ) Information and Referral ; (2) Advocacy; (3) Community Awareness; (4) Education. The International Year of the Handicapped had brought more federal money this year; however, the Center for Independent Living had reported a 15 percent reduction was coming soon which would be from $2,800.00 to $10,000.00 starting in July. Mrs. Warr: Stated this information on the reduced funding was not in the proposal in the estimated costs as it had just been received at the Center. . Mrs . Magee: Moved the membership accept the recommended proposal from the Handicapper Center as is at $18,000.00. Mr. Watkins: Supported. Roll-call vote as follows: Mrs. Hoekstra: Yes ; Mr. Hoes: Yes ; Mrs. Magee: Yes ; Mrs . Walker: Yes ; Mr. Watkins: Yes; Mr. Cunningham: Yes; Mr. Dratsch: Yes. Motion carried by unanimous roll-call vote. Housing Assistance Foundation/Consumer Services Program (X.A.4. (h) ) Ms. McNamara: Explained the agency was a housing assistance service certified by H.U.D. that offers a full complete service on housing problems. Added that federal money was in great jeopardy and they really did not know what is happening in H.U. D. funding. Mr. Watkins : Moved the Human Resources Advisory Board approve the alternative budget for Housing Assistance Foundation and Consumer Services Program. Mr. Cunningham: Supported. Roll-call vote as follows: Mr. Hoes: Yes; Mrs. Magee: Yes; Mrs. Walker: Yes ; Mr. Watkins: Yes; Mr. Cunningham: Yes; Mr. Dratsch: Yes; Mrs. Hoekstra: Yes. Motion carried by unanimous roll-call vote. Tri-County Office on Aging-Homebound Meals (X A 4 (i )) Ms. Booth: Reported the home-delivered meal program served 50,000 meals a year in the greater Lansing area. They serve a minimum of 300 seniors in Lansing about 30,000 meals a year. The money had already been spent this year and they are serving more seniors than ever before and feel it is because their seniors funding has been cut in other areas of income. Seven volunteer routes now exists in the city of Lansing and they offer a personal touch, nurses go in and make their reports and inform them of other services that might be available to them as seniors. HUMAN RESOURCES ADVISORY BOARD MINUTES, February 11 , 1982 -7- Mrs. Warr: Reminded the Board that there would be no carry forward funds for this project to use so it would be reduced to .$10,000.00 due to the new policy. Mrs. Walker: Moved that the Human Resources Advisory Board accept the recommendation for the home-delivered meals program for $10,000.00. Mrs . Magee: Supported. Roll-call vote as follows: Mrs. Magee: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes; Mr. Cunningham: Yes; Mr. Dratsch: Yes; Mrs. Hoekstra: Yes; Mr. Hoes: Yes. Motion carried by unanimous roll-call vote. Y.W.C.A. Girls Club and Summer Camp Program (X.A.5,(a)) Ms. Abent: Reported the program would be basically the same as last year with an outreach program after school for girls and a summer camp program where 50 different children each week for eight weeks have this opportunity. The U.S. D.A.- funds the lunches for this project. The Girls Club is for ages 6 to 14 years but is open to anyone interested. The summer camp program is 46 to 55 percent low income--they are served first in this area. Mr. Cunningham: Moved to accept the proposal with the $10,000 budget for the Y.W.C.A. program. Mr. Watkins : Supported. Roll-call vote as follows: Mrs. Walker: Yes; Mr. Watkins: Yes; Mr. Cunningham: Yes ; Mr. Dratsch: Yes; Mrs. Hoekstra: No; Mr. Hoes: Yes; Mrs. Magee: Yes. Motion carried by six (6) affirmative votes. Impression V (X.A. 5. (b)) Ms. Eichinger: Outlined in detailall the problems she had encountered since they began their efforts to move the museum in the downtown area as recommended by some people. Difficulty in getting the doors open on a building which was below code was costing them a great deal of revenue. If any more funds were available, she would appreciate being funded more money. Mrs. Warr: Explained the_ difficulty in getting another $3,000, especially since an elderly program had just been refused $3,000. Mrs. Hoekstra: Moved the Human Resources Advisory Board include an additional $3,000.00 for a total budget of $10,000.00 and accept it as the proposal amount for Impression Five in 1982-83. (This motion died for lack of support as reported by Chairman Hoes. ) Mrs. Magee: Moved that the Human Resources Advisory Board accept the proposal for $7,000.00 for Impression V museum. Mr. Dratsch: Supported. Roll-call vote as follows: Mr. Watkins: Yes; Mr. Cunningham: Yes; Mr. Dratsch: Yes; Mrs. Hoekstra: Yes; Mr. Hoes : Yes ; Mrs . Magee: Yes; Mrs. Walker: Yes. Motion carried by unanimous roll-call vote. HUMAN RESOURCES ADVISORY BOARD MINUTES, February 11 , 1982 -8- Arts Council Center (X.A.5. (c)) Mr. Cleveland: Defined an Arts Center as being for the 95 percent of the people who do not usually attend Arts events. The Arts Council Center function is to report on everything people can go to see in the arts area by providing such information to the community by media, telephone, etc. Added that this year they worked on a joint proposal with the H.R.D. and other H.S. agencies which succeeded in bringing in $16,000.00 to Cristo Rey for arts activities. Each month they cover close to 200 events. Mrs. Magee: Moved to accept the proposal of $7,000.00 for Arts Council Center funding. Mr. Dratsch: Supported. Roll-call vote as follows: Mr. Cunningham: Yes; Mr. Dratsch: Yes; Mrs. Hoekstra: Yes; Mr. Hoes: Yes; Mrs. Magee: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes. Motion carried by unanimous roll-call vote. Voluntary Action Center - R.S.V.P. Mr. Chris Main: Introduced his associate June Mason of the Voluntary Action Center and Helen Doyle of the R.S.V.P. program. Explained the proposal was for breaking down the barriers that prevented retired seniors from volunteering their services such as transportation and mileage problems , and lunches while on the job. Mrs. Warr: Made the recommendation that contrary to the proposal she would prefer the City funding be used directly for the volunteers rather than the coordinator. Let the Action funds pay fully that position. Mrs. Walker: Moved that the Board approve the R.S.V,P. proposal at the $7 ,000.00 level in the form of funds for expenses of the volunteers as recommended by the Human Resources Director. Mr. Watkins: Supported Roll-call vote as follows: Mr. Dratsch: Yes; Mrs. Hoekstra: Yes; Mr. Hoes: Yes; Mrs. Magee: Yes; Mrs. Walker: Yes; Mr. Watkins : Yes; Mr. Cunningham: Yes. Motion carried by unanimous roll-call vote. Tenants Resource Center (X.B. 3) Ms. Robin Eckhart: The Tenants Resource Center provides information to tenants and landlords on a telephone and walk-in basis. The money we are asking for is for a full-time Volunteer Coordinator who will train the volunteers to answer the telephone, keep records and maintain the office on a day-to-day basis. Mrs. Walker: In view of our other projects I feel this is a duplication of efforts. Mr. Cunningham: Moved that the Human Resources Advisory Board reject the budget request from the Tenants Resource Center at this time. Mrs. Magee: Supported. HUMAN RESOURCES ADVISORY BOARD MINUTES, February 11 , 1982 -9, Ms. Sabia: Stated that assistance would be provided the T.R.C. in procuring funds through M.S.U. if possible. Roll-call vote as follows: Mrs. Hoekstra: Yes; Mr. Hoes: Yes; Mrs. Magee: Yes; Mrs. Walker: Yes; Mr. Watkins: No. Mr. Cunningham: Yes; Mr. Dratsch: (Pass). Motion carried with five (5) affirmative votes. Extension of Meeting Time Mr. Cunningham: Moved to suspend the rules on the meeting time of 11 :00 p.m. in order that the agenda might be completed. Mr. Watkins: Supported. Motion carried unanimously._ Budget Cutbacks Mr. Hoes: As Mrs . Warr has explained there will have to be some additional reductions to bring these proposals into line with budget in view of no carry forwards and other policies. It has been suggested that the larger budgets be looked at first before the smaller ones are considered. Mrs. Warr: Yes, the reductions will have to be spread somewhere. Mr. Dratsch: Moved that Human Resources' agency reductions will be across the Board, equal with every agency. (Intent of Mr. Hoes comments, also be carried out) Mr. Cunningham: Supported. Motion carried with six (6) affirmative votes. EXCUSED ABSENCES: Mr. Hoes: Excused. Lillian Scieszka who had dental surgery during the day, ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) NEXT SCHEDULED MEETING: Mr. Hoes: The next regular meeting of the Human Resources Advisory Board will be held at 7:00 p.m. in the Third Floor Conference Room at Washington Square Annex. Meeting adjourned at 11 :21 p.m. Respectfully submitted, A8 Martha A. Sudberry, Secretary Human Resources Department %1/ z Approved A 5�� ,� �.�Initials �� 3 . 161fy Dhte) (M.A.S. ) Human Resources Advisory Board Feb. 11 , 1982 HUMAN RESOURCES ADVISORY BOARD MINUTES, March 11 , 1982 -2- REPORT OF COMMITTEES: Ad Hoc Committee on Awards Mr. Watkins: Reported that the Committee had not been able to meet all together but he had discussed the awards with Ms. Scieszka this evening and talked with Mr. Cunningham on the phone. They thought that perhaps, as a Committee, they should not be involved in making the recommendations but rather all the Board members with Staff of Human Resources or something of that nature. They needed to meet to work on these issues. Ms. Scieszka: Mentioned having at least an eligibility of six to ten listed might be helpful in making these determinations. Mr. Hoes: Outlined a future charge to the Committee to place in writing a proposal that can be brought back to the Board; and, at that particular time of review by the Board, if there are any recommendation they- can then be added and that would set the stage for the way in which the Board will take an action on an Awards Program. The Chair will rule this if there are no objections. (No objections were raised. ) REPORT OF OFFICERS: (None) REPORT OF DIRECTOR: (None) COMMUNICATIONS: Mr. Hoes: Reported on receipt of the O.C.D. March Schedule of Events and the March H.A. F./C.S.P. Newsletter "Speak Out". If there were no objections they would be received and placed on file. (No objections were raised. ) UNFINISHED BUSINESS: (None) Mr. Watkins: Requested a report on progress of last month 's proposals. Ms . Sabia: Mayor McKane will not advise the departments on any of their budgets until he has heard all of the budget recommendations. He is scheduled to report to City Council on i,t .la,ter on this month and, then, they will make their final determinations. Mr. Watkins : . Said that if they have to cut any further, some Board members would hope that they would cut the senior citizens last or take less than some of the rest of the agencies. Also, he needed a report on the last motion. Mr. Hoes: Read the portion of last month's minutes which included the motion that Mr. Watkins was referring to regarding the "across the Board" funding cuts. NEW BUSINESS: Cristo Rey Substance Abuse Program Presentation A presentation was made by Mr. Charles W. Steinberg, Coordinator of the Cristo Rey Substance Abuse Program. HUMAN RESOURCES ADVISORY BOARD MINUTES, March 11 , 1982 -3- Mr. Steinberg: Cristo Rey (and all of its program components) works as a single unit and uses a family approach. Cristo Rey's substance abuse program involves outreach, education and counseling. Prevention is a .focus. Seventy presenta- tions have been made since October. The greatest drug problem is with school- age youth and children. Prevention programs start at eight and nine years' Whole families must be involved in treatment for treatment to last. It is felt that perhaps lay people, school teachers and administrators are somewhat in denial of the scope of this problem. Satellites exist at Kingsley Center and the Indian Center. Mr. Hoes: Thanked Mr. Steinberg for a fine presentation. Legal Aid of Central Michigan Ms. Zimmer: Explained why the Legal Aid proposal was "late". They have not been funded by the city of Lansing for several years and were unaware of the current proposal process. Federal regulations require that they serve five counties although 57% of their clients are from the city of Lansing. Federal budget cuts have already reduced their budget by 25% and more is anticipated. Funding cuts mean loss of personnel to handle cases. They are proposing a project to be jointly funded between Lansing, East Lansing and Meridian Town- ship to operate an intense activity of teaching people how to handle some of their "own" legal problems in order to reduce the amount of time necessary for existing attorneys at Legal Aid to handle individual cases. Because there will be less attorneys available, they will have less ability to handle individual cases. Judge Collette: As Board member for Legal Aid of Central Michigan, stressed the community need for emergency assistance for the services proposed by Legal Aid and stated his full endorsement of the proposal . He presented the Board with a resolution signed by the Board of Directors of Legal Aid. Ms. Sabia: Informed the Board of Legal Aid's prior contracting history with the city of Lansing from 1971 through 1974. The prior Contract was geared toward class actions while the current proposal is educational . Attention was called to Mrs. Warr' s cover letter to the proposal regarding fund- ing possibilities. This letter was resubmitted with a postscript which was hand delivered at the Board meeting and indicated her willingness to fund it if the City could locate additional funds. Mr. Hoes: Pointed out that Legal Aid is a valuable service in the Lansing area and it is extremely important. If money becomes available and a priority is established, it would be most appropriate to fund it. A resolution could be written stating that if the dollars are available we would be more than happy to fund it. Mrs. Magee: Moved to recommend to the Mayor and City Council that if through some miracle the city of Lansing manages to find additional funds and has the willingness to commit the necessary appropriation to human services , this project (Legal Aid of Central Michigan) would have our recommednation for funding. Mrs. Hoekstra: Supported. HUMAN RESOURCES ADVISORY BOARD MINUTES, March. 11 , 1982 -4- Roll-call vote as follows: Mrs. Hoekstra: Yes; Mr. Hoes: Yes ; Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes. Motion carried by unanimous roll-call vote. EXCUSED ABSENCES: Mr. Hoes: Reported that Mr. Cunningham and Mr. Dratsch were excused from this meeting. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT SCHEDULED MEETING: Mrs. Hoes: Announced the next scheduled meeting for Thursday, April 8, 1982, at 7:00 p.m. , Third Floor Conference Room, Washington Square Annex, 119 N. Washinqton Square, Lansing, Michigan 48933. Meeting adjourned at 8:25 p.m. Respectfully submitted, Martha A. Sudberry, Secretary Human Resources Department Approved-5/'7 c{'� Initials.Z/%�1/ (Date) (M.A.S. /mas { Human Resources Advisory Board Minutes, May 27, 1982 _ 2 _ REPORT OF OFFICERS: Mr. Hoes: Submitted the report of attendance on Board members for the last year which was on the agenda and added, if there were no objections, it would be received and placed on file. (No objections were raised. ) Mrs. Warr: Stated the Legal Aid proposal funding request was being withdrawn and the letter would be added to the next month's agenda for the Board's information. REPORT Of THE DIRECTOR: Adopted Budget Mrs. Warr: Requested Mr. Hoes to report on the meeting which he attended at City Hall . Mr. Hoes: Stated that Mrs. Warr, he, and Stephanie Sabia had attended a Council budget meeting. He was surprised at the amount of questions asked of him as Board Chairman. They were very concerned about the funding of day cares as well as fund- ing on some non-essential health care items. Most of the questions asked of him centered around how the Board derived levels of funding for agencies. He then asked Mrs. Warr to explain the outcome of the meeting. Mrs. Warr: Distributed copies of the adopted budget for the Board's review and information, and provided her views about the session as being very worthwhile. Cited the funding change for Day Care as a lump sum appropriation but it will also include a Senior Day Care Center. (At this time, Mr. Randy Watkins, Board Member, arrived at the meeting. ) Reported on meetings with the Child Care Directors whereby they were advised of a recommended funding deduction of $2,000 from each center. The Senior Day Care would receive $10,000. In budgeting this year, $5,000 was set aside for emergency services for which a proposal must be prepared. Also, the Lansing Women's Bureau is without a Referral Specialist and that position has been offered as one of those which the City is using to absorb positions which are now in the layoff procedures. COMMUNICATIONS: Stated the May "Speak Out" from H.A. F./C.S. P. , the Cristo Rey Monthly Newsletter, the June Women' s Agenda and other monthly materials had been received for information only and if there were no objections they would be received and placed on file. (No objections were raised. ) UNFINISHED BUSINESS: None. NEW BUSINESSS: A. Human Resources FY 1982-83 Contracts Human Resources Advisory Board Minutes, May 27, 1982 -3- Health Services Clinic Mr. Miller: Explained the Clinic' s Services once again to the Board and distributed some interesting statistics to the Board members on the percentages involved in the Clinic's Services. Primary functions served are Prevention Services for: 1 ) Health Hazards, 2) Communicable Diseases, and 3) Vulnerable Groups. Mrs. Magee: Moved that the Board approve the Contract for funding. Mrs. Walker: Supported. Roll-call vote as follows: Mr. Dratsch: Yes; Mr. Hoes: Yes; Mrs. Magee: Yes ; Mrs. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes. Motion carried unanimously by roll -call vote. Mr. Hoes: Requested that the Board allow Handicapper Advocacy Alliance Inc. , and the Tri-County Office of Aging to be moved up on the agenda as both agencies had extenuating circumstances this evening. (No objections were raised. ) Handicapper Advocacy Alliance, Inc. Ms. Ruttledge: Explained that H.A.A. acted as an advocate for handicappers and a great demand had been placed upon them recently because of a lack of resources within the community to meet these needs. They wished to continue to help handi- cappers learn to help themselves and they needed this money to offer this service. Mrs. Walker: Moved the Board approve the contract for Handicapper Advocacy Alliance, Inc. Mr. Watkins: Supported. Roll-call vote as follows: Mr. Dratsch: Yes; Mr. Hoes: Yes; Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes. Motion carried unanimously by roll-call vote. Tri-County Office on Aging-Homebound Meals Ms. O'Connor: Pointed out the services of homebound meals began after a qualified visiting nurse in the tri-county area made the recommendation for this type of _ service. Usually they are one meal a day for five days a week or 'up to two meals a day for seven days a week depending on the needs of the senior citizen. Projec- tions are for 30,000 meals for 300 clients this year. Mrs. Magee: Moved the Board approve the contract for Tri-County Office on Aging's Homebound Meals program. Mrs . Walker: Supported. Roll-call vote as follows: Mr.. Hoes: Yes; Mrs. Magee: Yes; Mrs. Scieszka:Yes; Mrs. Walker: Yes; Mr. Watkins: Yes; Mr. Dratsch: Yes. Motion carried unanimously by roll-call vote. Human Resources Advisory Board Minutes, May 27, 1982 - .4 - Community Mental Health Board Mr. Durant: Introduced himself as the new director of the program, and asked the Board if they had any questions regarding the proposed contract. Mrs. Warr: Explained the general program and what the City usually took part in and requested Mr. Durant to explain the Channel I project. Mr. Durant: Explained the Channel I work experience program and its educational aspects to youth of the communities and, in addition, some of the other educational thrusts of the local program. Mrs. Walker: Moved that the Board approve the C.M.H. contract. Mr. Watkins : Supported. Roll -call vote as follows: Mr. Hoes: Yes; Mrs. Magee: Yes; Ms . Scieszka: Yes ; Mrs. Walker: Yes ; Mr. Watkins: Yes; Mr. Dratsch: Yes. Motion carried unanimously by roll -call vote. National Council on Alcoholism-Lansing Regional Area, Inc. Mr. Lindsay: Explained the total community outreach of the N.C.A. program in education for the prevention of alcoholism. Mrs . Magee: Moved that the Board accept the contract. Ms. Scieszka: Supported. Roll-call vote as follows: Mrs. Magee: Yes; Ms. Scieszka: Yes ; Mrs . Walker: Yes ; . Mr. Watkins: Yes; Mr. Dratsch: Yes; Mr. Hoes: Yes. Motion carried unanimously by roll-call vote. Cristo Rey Community Center-Counseling and Guidance Mr. Regal : Pointed out that for six years the City had funded this mental health and counseling outreach center at Cristo Rey. Functions were .as a referrals and agencies liaison source as well as liaison with the schools and assistance .in transportation and translation for the community. Mrs. Warr: Added there had been a $2,000 cut in funding. Mr. Regal : Stated that Cristo Rey Center has proposed to make up the $2,000 loss through fund raisers and other sources. Mrs . Magee: Moved the Board accept the Cristo Rey contract for counseling. Mr. Watkins: Supported. Human Resources Advisory Board Minutes, May 27, 1982 -5- Roll-call vote as follows: Ms. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins : Yes; Mr. Dratsch: Yes; Mr. Hoes: Yes; Mrs. Magee: Yes. Motion carried unanimous) by roll-call vote. (At 8:47 p.m. , the Board held a ten-minute recess, reconvening about 8:58 p.m. , and during this period Mr. Dratsch left the meeting. ) "Y" Girls Club and Summer Recreation Program Mrs. Abent: Explained the two programs : -- A girls after-school program five days a week provides part of its program in outreach to three of the public housing projects. Limited transportation from the elementary schools and returning home is offered as well . Activities are: swimming and recreation, arts and crafts, some home economics, dramatics, etc. A summer-day camp is provided during vacation to girls and boys. Participants have to be 51 percent low-income to qualify for government food grants. Last year 55 percent were low-income. Mr. Watkins: Moved the Board accept the contract for the Y.W.C._A. programs . Mrs. Walker: Supported. Roll-call vote as follows: Mr. Watkins: Yes ; Mr. Hoes: Yes; Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs . Walker: Yes. Motion carried unanimously by roll-call vote. Housing Assistance Foundation/Consumer Services Program Mrs . Hull : Introduced Ms. Surener Thomas to answer questions for H.A. F./C.S. P. She explained for Ms . Thomas that the Agency had maintained the same services for the community for about five years now. Mrs. Magee: Moved the Board accept the H.A. F./C.S. P. contract for continued funding. Mr. Watkins: Supported. Roll-call vote as follows: Mr. Hoes : Yes; Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes. Motion carried unanimously by roll-call vote. Ms. Thomas: Thanked the Board members for their continued support. Human Resources Advisory Board Minutes, May 27, 1982 -6- Council for the Prevention of Child Abuse and Neglect Ms. Shay: Explained that essentially the services of the Council would remain the same despite financial cutbacks. They still would have the Family Growth Center at Central Methodist, etc. Some new emphasis was to be placed on the education for physicians in attempting to recognize the signs of abuse in families through their office visitation. Mrs . Walker: Moved to accept the contract for Prevention of Child Abuse and Neglect. Ms. Scieszka: Supported. Roll-call vote as follows: Mr. .Hoes : Yes; Mrs. Magee: Yes ; Ms. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes. Motion carried unanimously by roll -call vote. (Mr. Gary Cunningham arrived during the presentation for Voluntary Action Center- R.S.V. P. ) Voluntary Action Center-R.S.V. P. Mrs. Mason: Introduced Ms. Kelly Schwarzkopf, the new director of the R.S.V.P. (Retired Senior Volunteer Program). One of the Agency purposes is to recruit more interested seniors. Older citizens have a great deal to offer the community. There are now 700 registered volunteers and the organization came into existence in 1973. Mrs . Hull : Added that the Human Resources Department had asked R.S.V.P. for some assistance in opening up the desk in City Hall as an information center. Mrs. Magee: Moved the Board accept the Voluntary Action Center-R.S.V.P. contract. Mr. Watkins: Supported. Roll-call vote as follows: Mr. Hoes: Yes; Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes; Mr. Cunningham: Yes. _ Motion carried unanimously by roll-call vote. New Way In, Incorporated Mr. Kacirk: Reported that since he last came before the Board the state of Michigan had given continuation agreements with 10 percent funding cutbacks. This amounted to about $53,000. All State centers seem to be crowded right now except New Way In. Human Resources Advisory Board Minutes, May 27, 1982 -7- Mr. Cunningham: Moved for Board acceptance of the New Way In contract. Mrs. Walker: Supported. Roll-call vote as follows: Mr. Hoes: Yes; Mrs. Magee: Yes; Ms. Scieszka: Yes ; Mrs. Walker: Yes; Mr. Watkins: Yes; Mr. Cunningham: Yes. Motion carried unanimously by roll-call vote. Youth Development Corporation Mr. Tucker: Explained the contract basically proposed to serve 500 young people, again, in the area. They offer counseling and employment services and, because they had moved into the School District building, all the Adult Education services were available to them such as career assessment, etc. A new flyer has been prepared for the Police Department, which officers will distribute whenever they encounter a youth in trouble who might be able to use their services. Mrs . Walker: Moved that the Board accept the contract for Y. D.C. Mr. Watkins: Supported. Roll -call vote as follows: Mrs. Magee: Yes; Ms. Scieszka: Yes ; Mrs. Walker: Yes; Mr. Watkins: Yes; Mr. Cunningham: Yes; Mr. Hoes: Yes. Motion carried unanimously by roll-call vote. EXCUSED ABSENCES: Mr. Hoes: Mrs. Hoekstra is excused this evening for attending a night class. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT SCHEDULED MEETING: Mr. Hoes: Next scheduled meeting will be Thursday, June 10, 1982, at 7:00 p.m. in City Hall Annex, 119 N. Washington Square, Lansing, Michigan. Meeting adjourned at 9:38 p.m. Respectfully submit/ted, ZI J Martha A. Sudberry, H. R.D. Secretary r� A8 L Z� 71 Approveckl-&ni ti al s M//...j. r�!St4VI (Date) (M.A.S. ) Human Resources Advisory Board Minutes , June 17, 1982 -2- REPORT OF OFFICERS: Mrs . Hoekstra: Introduced Alex Dratsch' s letter of resignation for the records. Added, if there were no objections it would be received and placed on file. (No objections were raised. ) Staff were requested to prepare a certificate of service for Mr. Dratsch to be signed next month. REPORT OF THE DIRECTOR: (None) COMMUNICATIONS: Mrs. Hoekstra: Stated that with no objections the letter from the Legal Aid Bureau and the monthly "Speak-Out" would be received for record of information. (No objections were raised. ) UNFINISHED BUSINESS: (None) NEW BUSINESS: Human Resources FY 1982-83 Contracts Impression Five Mrs. Eichinger: Asked if there were any questions regarding the museum? Discussion about the museum and its new location transpired. An invitation was given to the Board to !old a meeting at the new location and the Board accepted for the next regular meeting on July 8, 1982. Staff was directed to make the necessary postings in this regard. - Mrs. Scieszka: Moved that the Board approve the contract for the Impression Five Museum. Mr. Cunningham: Supported. Roll-call vote as follows: Mr. Cunningham: Yes; Mrs. Hoekstra: Yes; Mrs. Magee: Yes ; Ms. Scieszka: Yes ; Mrs. Walker: Yes; Mr. Watkins: Yes. Motion carried unanimous) by roll-call vote. Human Resources Advisory Board Minutes, June 17, 1982 -3- A 1 Five Child Day Care Centers Mr. Watkins: Moved that the Human Resources Board accept all five of the child care center contracts. (Rationale: The membership was well aware of their contents, the $2,000.00 reductions and the reason for them. ) Ms. Scieszka: Supported. Roll-call vote as follows: Mrs. Hoekstra: Yes; Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: . Yes; Mr. Cunningham: Yes. Motion carried unanimously by roll-call vote. Senior Day Care Center - Catholic Social Services -Mr. Ballentine: Introduced Dr. Ellen Tharp, current director of the Senior Day Care Center, a project being handled through Catholic Social Services. Added that the Center made it possible for senior citizens to enter into some structured activities to occupy themselves and to give many of them em the ability primary tofunction outside of e and established institutions for the elderly. explained plans for program expansion when they move to St. Lawrence Hospital . Mrs. Walker: Moved that the Board accept the Senior Day Care Center contract. Mr. Watkins: Supported. Roll-call vote as follows: Mrs. HYesstra: Cunningham:Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs . Walker: Yes; Mr. Watk Motion carried unanimously by roll-call vote. Arts Council Center, Inc. , i Mr. Cleveland: Asked the Board members for any questions? Ms. Scieszka: Made the suggestion that the Arts C o nci lave aslCalendar os Events sgo tothe be keyed into the Capitol City Tours system rat her Capitol Building to get more attention from the legislators. Mr. Watkins: Moved that the Board accept the Arts Council Center contract. Ms. Scieszka: Supported. Roll-call vote as follows: Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: Yes ; Mr. Cunningham: Yes; Mrs. Hoekstra: Yes. Motion carried unanimously by roll-call vote. Cristo Rey Recreation Ms. Brock: Introduced herself as Kristen Brock, coordinator for the elementary-aged children at Cristo Rey; however, the program was not limited to children. Another area they hoped to serve was senior citizen enrichment activities. The project served 350 children and more. Human Resources Advisory Board Minutes, June 17, 1982 -4- Mr. Cunningham: Moved that the Board approve the contract for Cristo Rey Recreation. Mr. Watkins: Supported.. Mrs. Magee: YeMrs Ms.Hoekstra?kaYesYes; Mrs. Walker: Yes; Roll-call vote as follows: Mr. Watkins: Yes; Mr. Cunningham: Yes; Motion carried unanimous) by roll-call vote. Capitol Area Rail Council Mrs. Warr: Pointed out that Mrs. Hull was present t answerakUestio svic for the Rai were Council who could not be present. The cent ract was not to be considered as a part of the one percent for Human Resources but this contract was a part of the City-supported activities, Mrs. Hull : Explained in response to gtationnintEasttLansings were to be used for a leasehold for the property for the Mr. Cunningham: Stated that funding changes probably should be made because Lansing money should be used for service to Lansing people. Consensus was that many Lansing people do use the Amtrak station and services. ith Mr. Cunningham: Moved to accept the contract and the Rail Council he Rail Council Would eproviso rvio before the that Boardaand soon explainowhybLans Lansing is from payingthe suchya disproportionate share. Mrs. Magee: Supported_. s: Ms. Scieszka: Abstained; MrsMrs. MageeWalker: Yes, Yes; Mr. Cunningham: Y Yes; Mr. Watkins: Roll-call vote as follow es, Mrs. Hoekstra Motion did not carry for lack of five (5) affirmative votes.- dicated that they of course realized that they were a recommending body Mrs. Warr: In forward for Mayoral signat and that the contract would be going Lansing Area Safety Council Mrs . Hull : Stated that due to another comm' tmsomethuantificationsd not b whichcouldsbet for Lansing Area Safety Council . They had set up q monitored as the department wished to do and it to kedthemke the program was shaping up very well in the two weeks she had been working Mr. Cunningham: Moved that the Board accept the Lansing Area Safety Council contract. Mrs . Magee: Supp_ orted• Roll-call vote as follows: Mrs. Walker: Yes; Mr. Watkins: Abstained; Mr. Cunningham: Yes; Mrs. Hoekstra: Yes; Mrs. Magee: Yes; Ms. Scieszka: Yes. Motion carried with five (5) affirmative votes in the roll-call vote. Human Resources Advisory Board Minutes, June 17, 1982 -5- Convention/Visitors Bureau of Greater Lansing_ Ms . Sabia: Explained the ground work that had been done on setting up this contract in the last week and a half to conform to the objectives, scopes and quantifications for such a program in our department. She felt she had learned a great deal about convention/visitors bureaus and how. they functioned and how necessary they were to a thriving community. Mr. Carroll: Outlined some of the functions of a Bureau such as this one in that they must fill sleeping rooms to help the economy of a City. He added how difficult the last few years had been since the Bureau had been waiting for such a downtown facility as the Block 100 is proposed to become for the city of Lansing. It is very necessary to bring tourist trade into the capitol City of the State. Ms . Scieszka: Moved that the Board accept the Convention/Visitors Bureau of _Greater Lansing for contracting. Mrs . Walker: Supported. Roll-call vote as follows: Mr. Watkins : Abstained; Mr. Cunningham: Yes; Mrs. Hoekstra: Yes; Mrs. Magee: Abstained; Ms. Scieszka: Yes; Mrs. Walker: Yes. Motion did not carry for lack of five (5) affirmative votes. Councilman Benavides: Reported to the Board that paperwork had been holding up Block 100 but that the Council had just scheduled the groundbreaking ceremonies for July 2, 1982, and it was going through very soon. .Mr. Cunningham: Moved that the Board reconsider the .vote on the Convention Bureau contract. Ms . Scieszka: Supported. Roll-call vote as follows: Mr. Cunningham: Yes; Mrs. Hoekstra: Yes; Mrs. Magee: Yes; Ms. Scieszka: Yes; Mrs. -Walker: Yes; Mr. Watkins: Yes. Motion to reconsider carried unanimously by roll-call vote. Mr. Cunningham: Moved that the Board accept the contract for the Convention/Visitors Bureau of Greater Lansing. Roll-call vote as follows: (No. 2) Mrs. Hoekstra: Yes; Mrs. Magee: Abstained; Ms . Scieszka: Yes; Mrs. Walker: Yes; Mr. Watkins: Abstained; Mr. Cunningham: Yes. Motion did not carry for lack of five (5) affirmative votes. Mrs. Warr: After commentary about issues and the vote, stated again that the contract would go forward for signature. Tri-County Aging Consortium Mrs. Payne: Explained in detail all °f the services Theand seactivities andlvaried,the Cand°theym offered to senior citizens in the TriCount y area are coordinated with other human services agencies in the area. Human Resources Advisory Board Minutes, June 171 1982 -6- Ms. Scieszka: Moved that the Board accept the Tri-County Office on Aging Consortium contract. Mr. Cunningham: Supported. Mrs. Magee:s YeM�s MHoekstra?kYes.Yes; Mrs. Walker: Yes; Roll-call vote as follows: Mr. Watkins: Yes; Mr. Cunningham: Ye , Motion carried unanimous) by roll-call vote. EXCUSED ABSENCES: Mrs . Hoekstra: M�: .Hoes is excused this evening. Mr. Dratsch has resigned. She also indicated t Her term was expiring that she would be going off the Board. and she was not seeking re-appointment. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: (None) NEXT SCHEDULED MEETING: Mrs. Hoekstra: The next scheduled meeting will now be at Impression V at 7:00 P.M. on Thursday, July 8, 1982. ADJOURNMENT: .Meeting adjourned at 9:25 P.M. Respectfully submitted, _ Martha A. Sudberry, Secretary Human Resources Department Approved !,/�/ �— Initial s /Date rM.A:S. ) r- u' c. /mas . oceedings - Human Relations Board Page 3 Novmeber 18, 1982 REPORTS (continued) Research/Public Relations - Education/Recreation A Public Relations Program was presented by Staff Member, -.Wes Pitts for consideration recommendations, and commitment of the Boards participation. Board members were asked to contact staff with further comment. Housing Sub-Committee No Report NEW BUSINESS 1.) 1982 Submission of Human Relations Department Evaluation by Advisory Board, as required by City Charter, Section 6-106-4. MOTION by Sam' Johnson, second by David Finnerty, that the 1982 Submission of the Human Relations Department Evaluation, as required by City Charter l Section 6-106-4 be approved and forwarded to the Mayor. Motion Passed. l The Chairpe-:son addressed the Board relative to their commitment to human relations and attendance at Board meetings. Due to the lack ofquorums at the regular monthly Board meetings -it is impossible to carry on the requirements of the Human Relations Ordinance and business of the Board. It was recommend by the Chairperson that those members who miss three meetings of the Board without notification be sent a letter in accordance with the Rules of Procedure of the Board relative to their intention to serve. MOTION. by Sylvia Holguin, seconded, that a letter be sent to Joe Kelly, in accordance with the Rules of Procedure of the Human Relations Board asking for written notification of his intention to serve on .the Human Relations Advisory Board. Motion Passed. 2) Election of Officers. The following persons were elected to serve as'ofiicers to the Human Relations Advisory Board: CHAIRPERSON - Billie Gladstone- 4907 Wainwright Street. VICE CHAIRPERSON - David Finnerty - 222 Randolph Street 3) Subuommittee :scheduling of meetings. It was the recommendation of the Board that the Chairperson develop a schedule for subcommittees on a three month basis. It was also suggested that appoint- ments to subcommittees be reviewed by the Chairperson. Mr. Finnerty advised that he wishes to remain on the same committees. (Employment/Housing). Proceedings - Human Relations Board Page 4 November 18, 1982 The next meeting of the Human Relations Board will be held Thursday, December a, 1982 on the 7th Floor of City Hall. ADJOURNMENT The meeting was adjourned by the Chairperson at 5:15 p.m. Respectfully submitted, Cathy Ailett, secretary Human Relations Advisory Board Attachments: 1) Director's Report