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HomeMy WebLinkAbout1999 Neighborhood Advisory Board MinutesNeighborhood Advisory Board Meeting of January 21, 1999 Minutes Attending: Susan Curtis, Chair; Sonya Butler, Rick Kibbey, Jan Kolp, Carolyn LeJuste, Sally Pierce, Phil Sharkey, Rudy Wilson. Absent: Dorothy Carr, Cynthia Jones, Marty Mecher. The Board reviewed draft applications. Following are the applications and the comments made about them: 1. Churchill Downs: Why are they asking for $2,000 when the math reads $1,826? In the final application they need to show evidence of permits and approvals. 2. ABC: How is the sign being installed? Who will install it? Where are the permits? What are the matching funds? Where will the sign go -- personal property is not acceptable because of the sign ordinance. They also need 3 quotes. 3. Foster: This is a great concept. Give examples of this program from previous years and the "ballpark" costs for the types of performances. Project the number of children who will participate. Provide documentation or a letter from schools committing to participating in the project. 4. Durant: Great concept. What is the donated labor for? What will the brochures and newsletters be used for? Be specific about where there is a need for these presentations and when there were presentations in the past. Where will this be housed? 5. Marshall: Good concept. Item 1 a: spell out the location of the benches. Don't forget three quotes. Provide a letter of approval from the Parks Department. 6. NWAB: Great concept. How will they handle the funds? Define the purpose of the signage. 7. Smith Avenue Neighborhood Association: Check with Michigan bulb to see if they have cheaper bulbs. Put in some donated labor. Give us a letter on donated labor. The application is OK; don't have to resubmit it. 8. Potter -Walsh: Need letters from all partners. Take out reference to "church" activities and specify that these are activities for the whole neighborhood. What kind of supplies and materials are they asking for? How many children will be involved? Everything needs to be accounted for. Be more specific. Would a block grant work for these programs and in this neighborhood? Sally Pierce will contact the applicants and assist them in tightening up the grant. 9. Wexford Community School: Do project in stages. Don't start with the fence -- why start with the fence, it keeps out the neighbors? They are vague about the donated labor. What are they getting from local businesses? Get letters of support from the school and PTA. Make sure that the materials and plans are ADA approved. What is the total amount of labor? Where is the path going -- provide a map. Staff will contact the applicants and provide them with the Board's feedback. At the next meeting we will designate the committees and distribute the grants. Neighborhood Advisory Board Meeting of February 18, 1999 Agenda 1. Call to Order 2. Minutes from Meeting of January 21, 1999 3. Establish review committees 4. Review large grants 5. Distribute grants to committees 6. City Board ethics training 7. Set schedule for 1999 8. Other business 9. Adjourn r; 0 Pini 1 CIT'i CLQP, IK Mayor's Neighborhood Advisory Board Meeting of February 18, 1999 Minutes Members attending: Susan Curtis, Chair; Sonya Butler, Cynthia Jones, Rick Kibbey, Jan Kolp, Carolyn LeJuste, Sally Pierce, Phil Sharkey, Rudy Wilson. Absent: Dorothy Carr, Marty Mecher. A listing of grant proposals submitted were distributed to the Board. (See attached.) The Board reviewed several of the larger grant proposals. Following are notes from the discussion on several of these grants. 1. Potter Walsh (Dr. Willie Davis): Letters of support are still needed. More information regarding the store proposal is needed. Is there insurance for the buildings and are they handicapper accessible? Sally Pierce will contact Dr. Davis to gather this information. 2. Forest View Fitness Trail: The concept is worthwhile. Are there matching funds from the school district? There appear to be two phases to the project. The first phase is the fitness trail for a total of $22,000. Is the PTA matching any of these costs as they have done in the past for Forest view projects? The Board felt that the project was too expensive to fund. They stated that it is beyond the scope and intention of the Neighborhood grant program. Information in the grant suggests that the school district can construct this project for $4500. Furthermore, there is no indication of who would maintain the trail. 3. Maplehill Waldo Park project: The Board stated that the proposal is beyond the scope of the grant program (the request is for $27,160). They recommended that the Neighborhood Association contact the Parks Department. 4. Elmhurst Elementary School signs: The Board discussed a proposal to provide funding of up to $3,000 for the sign and requiring a match from the PTA. The Board decided to revisit how much it would fund the project after it had considered all the other grants and saw how much money was available. 5. Post Oak Signs: The Board took the same position on funding this proposal as it did on the Elmhurst School sign. 6. Westside Neighborhood Association Youth Activities: The Board tabled this proposal until March. The stated that the grant was incomplete. It requires an addendum that provides the number of people to be served, examples of the projects, where and when the projects will be offered. The Board also recommended that the camping program be spread out over a period of time. The proposal also requires a budget, a statement for matching funds and a schedule of the camping, including the cost of the camp sites and the cost of transportation. 7. Wexford Playground Improvements: This appears to be an on-going project. The Board gave tentative approval for $7,851 and will review the proposal at its March meeting. 8. Culture United: The Board turned down the proposal. It did not have three bids and it was presented as a "secret project." The Board did want the letter to the group to express our appreciation for their community concern and effort. 1 ii�4i 10 i it Y c,W Mayor's Neighborhood Advisory Board LANS('0 Cl ► Y CLERK Meeting of March 18, 1999 Agenda 1. `Call to Order 2. Pr&6itation by Westside Neighborhood Organization On proposal for youth programs 3. Review of grant proposals and recommendations 4. Other business 5. Adjournment Mayor's Neighborhood Advisory Board Meeting of March 18, 1999 Minutes Attending: Susan Curtis, Chair; Sonya Butler, Cynthia Jones, Jan Kolp, Marty Mecher, Sally Pierce, Rudy Wilson. Absent: Dorothy Carr, Rick Kibbey, Carolyn Lejuste, Phil Sharkey. 1. The Board reviewed the recommendations of each of the four committees. Attached is a list of the grants and the amounts which the Board recommended. 2. The Board turned down two grants because they were too large and outside the scope of the grant program; several other grants because they did not provide adequate documentation and therefore were incomplete; and several other grants because it was not demonstrated that they would serve the whole neighborhood. 3. The amount for two sign grants was reduced to be consistent with sign grants which the Board has awarded u1 the past. 4. The Board received and funded eight community event grants as part of the policy for this year. CITY of LANSING INTEROFFICE COMMUNICATION DATE: April 7, 1999 TO: David Wienef, FROM: Emil Winni SUBJECT: 1999 Nei utive Assistant to The Mayor lopment Manager `N Bloom As we have discussed, we are once again facing a shortfall in funding the annual Neighborhoods `N Bloom Program. As in past years, half the cost of the program, $15,000, is to come from the general fund and the other half from CDBG. However, only $10,000.00 has been appropriated from the general fund this fiscal year to cover the general fund portion of the Program, leaving us $5,000 short once again. The total cost of the program for the contractor and flowers this year will be $32,374 leaving us at present $7,374 short. It is my understanding that you may be able to find $5,000 to cover the General Fund shortfall. If that is possible, I will look to fund the balance of the shortfall, $2,374, in the CDBG budget. We need to act quickly as the funds are needed now to allow us to order the flowers. The only other alternative is to reduce orders to neighborhood participants across the board, not a good prospect. Please let me know what transfers, if any, must be initiated to fully fund the Program. Funds need to be transferred to account number 101-172620-741885, Neighborhood Beautification. Please contact me at 4050 if you have any questions and thanks for your help. N N O 0) L!) 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Project Amount Awarded Contact Person Association for the Purchase a display $1027.00 Rick Kibbey Bingham Community board (ABC) Association for the Purchase $ 50.00 Rick Kibbey Bingham Community refreshments for (ABC) September membership meeting Caring Active Purchase a $ 159.00 Susan Curtis Resident's/ C.A.R.S. megaphone and batteries Caring Active To help support the $ 50.00 Susan Curtis Resident's/ C.A.R.S. annual Country to City event Fabulous Acres Neighborhood signs $1327.37 Dorothy Carr Neighborhood Assoc. and planter Foster Advisory Provide 6 public art $3,000.00 Carolyn Lejuste Board and humanities performances and workshops Hosmer Neighborhood party $ 50.00 Carolyn Lejuste Neighborhood Association Hosmer Purchase tickets to a $ 385.00 Carolyn Lejuste Neighborhood Assoc. baseball game for neighborhood youth Hosmer Sponsor a field trip $ 420.00 Carolyn Lejuste Neighborhood for neighborhood Association youth Hosmer Purchase $ 348.00 Carolyn Lejuste Neighborhood Neighborhood Association T-shirt Marshall Park Purchase of Park $2,042.00 Rick Kibbey Neighborhood Watch Benches #221 Neighborhood Watch Help prepare for $ 50.00 Rick Kibbey #140 National Night Out Northern Knights Help purchase items $ 50.00 Rick Kibbey Neighborhood Watch for National Night #207 Out Northtown Purchase of softball $ 311.00 Susan Curtis Neighborhood Assoc. T-shirts Northtown Purchase of a Color $1,125.00 Susan Curtis Neighborhood Assoc. Printer Northtown Purchase of a $ 409.00 Susan Curtis Neighborhood Assoc. Megaphone and Karaoke machine Northtown Purchase of tickets to $ 275.00 Susan Curtis Neighborhood Assoc. the Elvis Nite game Oak Park Hire a coordinator to $815.00 Sonya Butler Neighborhood Assoc. assist with Fun Friday Oak Park Purchase of a ladder $ 231.00 Sonya Butler Neighborhood Assoc. Oak Park Help with their $50.00 Sonya Butler Neighborhood Assoc. neighborhood Christmas party. Oak Park Help with cost at $ 50.00 Sonya Butler Neighborhood Assoc. their neighborhood block party meeting Oak Park Neighborhood Block $ 50.00 Sonya Butler Neighborhood Watch Party #259 Post Oak Parent Purchase a display $3,000.00 Sally Pierce sign for Post Oak School Potter/Walsh Develop Summer $3,450.00 Marty Mecher Neighborhood Assoc. Community Activities, year- round Potter/Walsh Help with a project $400.00 Marty Mecher Neighborhood Assoc. entitled "With my family" -- Neighborhood Activities Potter/Walsh Purchase 60 Whisky $1,000.00 Marty Mecher Neighborhood Assoc. barrels and plant flowers 231 Project Purchase $ 760.00 Rick Kibbey Protection Neighborhood Signs Mt. Hope Elementary Help fund their $ 311.00 Dorothy Carr School PTA spring celebration Churchill Downs Renovate, Repair, $ 1,826.00 Cynthia Jones Community Assoc. Replace Entrance Signs Elmhurst Elementary Purchase a lighted $3000.00 Jan Kolp PTA sign with information lines Wexford Community Playground $7,851.00 Phil Sharkey Council PTA Improvements Downtown Celebrate Lansing's $ 2,500.00 Sally Pierce Neighborhood Assoc. Cultural Diversity, Educate Children in Cultural Diversity and Participate in the Ferris Park event Friends of Durant Purchase portable $ 695.00 Jan Kolp Park presentation display system Genesee Hold a neighborhood $ 50.00 Phil Sharkey Neighborhood Picnic Association & Watch #120 Genesee Hold a Pumpkin $ 200.00 Rudy Wilson Neighborhood Patch Party Association & Watch #120 Genesee Community & $ 200.00 Rudy Wilson Neighborhood Children Newsletter Association & Watch #120 Kids Repair Program Kids Bike Repair, $ 4,823.00 Phil Sharkey Maintenance and Safety Program Moores Park Purchase a Bulletin $1,587.00 Phil Sharkey Neighborhood Board Organization Moores Park Complete $ 1,490.00 Phil Sharkey Neighborhood Assoc. Infrastructure for the Moores Park Community Garden Old Forest Purchase a $ 1,163.00 Jan Kolp Neighborhood Assoc. Refrigerator or Walk- in Cooler Old Forest Community Picnic $50.00 Jan Kolp Neighborhood Assoc. Old Forest Purchase Whiskey $1,500.00 Jan Kolp Neighborhood Assoc. Barrel Planters for the Neighborhood Quentin Park Flower Garden $ 228.00 Cynthia Jones Neighborhood Watch Project and Assoc. Quentin Park Ice Cream Social $50.00 Cynthia Jones Neighborhood Watch and Assoc. Quentin Park Fliers $35.00 Cynthia Jones Neighborhood Watch and Assoc. Sagamore Hill Install 2 Sandblasted $ 925.00 Marty Mecher Neighborhood Assoc. Signs Sagamore Hill Soil & Seed for Right $ 200.00 Marty Mecher Neighborhood Assoc. of Way Lawns Sagamore Hill Purchase Soil, $ 214.00 Marty Mecher Neighborhood Assoc. Organic Humus & Peat and Mulch Smith Avenue Purchase and Plant $ 250.00 Sally Pierce Neighborhood Watch Perennial Flowers Walnut Installation of $ 575.00 Jan Kolp Neighborhood Org. Window Signs Westside Youth Activity $ 6,600.00 Rudy Wilson Neighborhood Projects Association Westside Purchase Roses for $128.00 Rudy Wilson Neighborhood Kirby Dr. Green Association space Westside Purchase Material for $ 144.00 Rudy Wilson Neighborhood Kirby Dr. Green Association space to use on an as needed basis for two years. Westside Hired Labor to $ 250.00 Rudy Wilson Neighborhood remove Association Acanthopanix in the Kirby Dr. Green space Westside Hired Labor to plant $ 250.00 Rudy Wilson Neighborhood grass seed and Association remove stumps in the Kirby Dr. Green space Area Westside Purchase plants for $ 137.00 Rudy Wilson Neighborhood the Kirby Dr. Green Association space area North Lansing Purchase a Computer $ 1,150.00 Sally Pierce Community Association Project C.L.A.Y. Weekly $ 5,000.00 Marty Mecher Programming for Children in Crisis Lansing Police Outdoor Science $ 3,000.00 Carolyn Lejuste Department Education for Youths Neighborhood Watch Increase Awareness $ 2,075.00 Dorothy Carr Advisory Board about Neighborhood Watch by Purchasing Plastic, Suction Cup Signs to hang in windows Neighborhoods `N' Purchase Flowers for $5000.00 David Wiener Bloom Neighborhoods Maplehill Waldo Complete Phase 1&2 $13,620.00 Carolyn Lejuste Park of a Playground Proj ect Northside United Neighborhood Block $ 50.00 Dorothy Carr Party GRAND TOTAL $ 87,811.37 Mayor's Neighborhood Advisory Board =- t Minutes of Thursday, September 16, 1999 5 u rI Y CLERV PRESENT: Susan Curtis, Chair; Dorothy Carr, Cynthia Jones, Carolyn Lejuste, Rick Kibbey, Marty Mecher, Sally Pierce, Phil Sharkey, Rudy Wilson. There were no changes made to the minutes of the July meeting with the Mayor. 2. The NAB had requested a meeting with the Parks Department to discuss various issues which crop up each year concerning requests for services and equipment in various city parks. Tanya Moore of the Parks Department discussed with the NAB the Parks Dept. interactions with the various grants and how those coordinating efforts have taken place. Three specific areas were discussed: a. Letters of Support for Neighborhood Grants - In the past, when a neighborhood organization wanted to do a parks improvement project, the organization got a letter from the Parks Dept. stating that Parks approved of the project. The NAB agreed that neighborhood groups submitting a grant for parks improvement need to submit a letter from the Parks Dept. which includes the rationale for support and clarification as to why the project has not been funded in the Parks Dept. budget. b. Updates on Current Year Grants — Tanya stated that 2 current projects (Waldo Park and Marshall Park) are not yet completed. The Waldo Park venture also used Project Play funds, which delayed the project start. The installation of benches in Marshall Park has been delayed due to Parks's schedule for pouring the concrete. The NAB stated that the Board would need to receive letters from the grantee of the funds requesting an extension of the final report deadline. The letters should also include a separate letter from Parks regarding the progress of the project. c. Adopt a Park — Tanya distributed literature on the Adopt -a -Park (AAP) program along with a request for funding in the amount of $2,185 for the AAP signs and Mutt Mitt Dispensers and Mitts. She explained that Parks has funded this project for the next fiscal year, but did not request funds for this project, which got off the ground this year. The Board was in support of the AAP program. After lengthy discussion, the Board felt that they would approve this one time funding up to $2,185 depending on any remaining funds from this year's grant cycle. Currently there are not enough funds remaining from the grant cycle to support $2, 185. The actual amount will be determined after all final reports are submitted as there may be monies returned from grants, which were not expended. The Board also suggested that this program be more publicized (perhaps an article in the State Journal). North Network Center sign — The Board reviewed a letter from the Walnut Neighborhood Association requesting a reconsideration of our decision not to fund the sign because it was not supported by the North Network Center Advisory Board. After discussing the history of this issue and the option, the Board reaffirmed its decision not to fund the sign. David was asked to inform the Walnut Neighborhood Association of this decision and suggest that they consider applying for project with the North Network Center Advisory Board in the next round of grants. 4. Neighborhood -school partnership — The Board discussed a proposed pilot project which was emerged from the July meeting with the Mayor. Some ideas that were explored: (a) use the grant to build the capacity of parent groups and strengthen the parental role in community outreach; (b) clarify the relationship between neighborhood associations and parent -teacher associations; © involve schools, teachers and students in the development of proposals. The Board agreed to establish a subcommittee to develop a grant proposal application. The subcommittee will meet and report on its progress at the October meeting The Board agreed to review the grant application for 2000 at the October meeting with the intention of getting out the application at the beginning of November (as we did last year).