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Home My WebLink About1997 Neighborhood Advisory Board MinutesMayor's Neighborhood Advisory Board Minutes Meeting of April 10, 1997 LA1VS11,,,6_ � 1 3: 4 3 CI S Y CLC Attending: Susan Curtis, Chair; Dorothy Carr, Charlie DeMaso, Jan Kolp, Sally Pierce, Sonya Thomas, Rudy Wilson, Mary Margaret Murphy Woll. Absent: Jan Hite, Cynthia Jones 1. Meeting called to order at 6:35 P.M. 2. Brief discussion of importance of clarifying criteria for grant acceptance for next year, including importance of matching funding and neighborhood involvement in the project. There was an agreement that we would return to this discussion after the grants were distributed and before the development of the next application. 3. Discussion of projects put on hold: a. Potter -Walsh computers was approved for $2,000. It was moved and supported that any computers which are to be housed in individual homes should include in the contract an agreement that the home -owner insurance should be expanded to include the computer in the name of the neighborhood organization. The purpose of this clause in the contract is to insure that it is clear that the computer is owned by the neighborhood organization and not the person in whose home the computer is located. In effect, the individual is holding the computer in trust for the organization. It was moved and supported that this clause should be retroactive for computers already in individual homes. b. The Walnut neighborhood computer request was approved for $2,000. This computer will be housed in the neighborhood office. It was also mentioned that each neighborhood organization which has a computer in a neighborhood office should take steps to secure it against damage and theft. c. The Westside Neighborhood Organization was granted funding for a personal computer, but not for a laptop. d. The Oak Park second trip proposal was approved on the grounds that attempts be made to include children who did not go on the first trip. e. The Gier Park sign was approved for $1600 with the expectation that the Association will raise additional dollars to fund the full project. Because the Board took the position in the case of the Attwood sign, it was felt that the same position should be taken in the case of the Gier Park sign. f. Churchill Downs request for welcome signs into the neighborhood was turned down. It was pointed out that the application was not complete, that permits were not provided and there was uncertainty about the stability of the organization with the announcement of the departure of the President. The organization will be encouraged to reapply next year. g. The Oak Park wall sign was approved for $300. h. The Forest View PTA proposal was granted for $7,000 on the condition that they are successful in their other grant application for $14,000 and that they contribute $3,000 of their fundraising effort to the project. If they do not get their grant, they will be funded $1,720 for blacktopping the playground area. They are also required to report on their project on time this year. 4. The next meeting will be on Thursday, May 8 at 7:00 P.M. Neither Phil Sharkey nor Charlie DeMaso will be able to attend. The luncheon for honoring the grantees and signing the contracts should be arranged as early as possible so that the organizations can receive their checks as early as possible. 5. Next year organizations that raise or contribute more to their project should be given greater consideration in the award process. 6. The meeting was adjourned at 8:30 P.M. Org./Contact Project Cost Ward Lansing Model Block Funding for all of $6000.00 City -Wide Collaborative One Pilot Residential Almus M. Thorp, Jr. Face -Block (Making No 372-5980 ex. 12 Home Imporvements) 485-6861 North Lansing Carnival Rides for $5,550 Ward 1 -- Granted Community Assoc. Heritage Festival Thelma Osteen $500.00 482-7751/371-3155 Neighborhood Watch Installation of $663.00 Ward 1 #259 (Oak Park Welcome Signs Neighborhood No Debbie Harris 482-0480 F.A.I.R. Installation of Park $3,780.40 Ward 1 Neighborhood Benches, Bike racks, Ruth Leyrer picnic tables and a $1,890 485-7271/372-9455 grill Association for the Puchase of Food and $270.00 Ward 1 Bingham Comununity Supplies for their Donna Lownsbery Trash Clean-up $50.00 per paper 229-4626/484-1081 goods River Point Removal of Rock and $4,500 Ward 1 Neighborhood Assoc. Asphalt and David Brundage Beautification Proj. No 374-0821/372-6248 (Planting Trees) Potter -Walsh Parks Purchase a Computer $1900.00 Ward 1 Neighborhood Assoc. and Printer Juanita Mitchell HOLD- OK if 3 93 -1722 enough money 484-3751 $1)900.00 Potter -Walsh Parks Purchase two shares $1000.00 Ward 1 Neighborhood Assoc. at the Growing in Larry Dyer Place Community $1000.00 337-6701 ext.1230 Farm, Mason, MI 484-3751 Org./Contact Project Cost Ward Hosmer Installation of $ 393.50 Ward 1 Neighborhood Neighborhood Signs Angela Bouterse that state the $400.00 487-6644 Boundaries Northtown Two Bus Trips to $1737.00 Ward 1 Neighborhood Assoc. Detroit Harold King $1,737.00 485-0328 Northtown Acquire Baseball $1,154.95 Ward 1 Neighborhood Assoc. Equipment for Youth Harold King Program $1,155.00 485-0328 Neighborhood Watch Purchase of Food for 160.00 Ward 1 #259 (Oak Park the Watch's Annual Neighborhood) Block Party meeting $55 for Paper Debbie Harris 482-0480 Northtown Establish a $1,687.77 Ward 1 Neighborhood Assoc. Neighborhood Harold King Assistance Corp $1,000.00 485-0328 Northtown Purchase Food And $733.59 Ward 1 Neighborhood Assoc. Supplies for Clean-up Harold King Volunteers $40.00 for picnic 485-0328 supplies Hunter Park Eastside Beautification $512.30 Ward 1 Laurie & Dan Dargan (Planting Flowers on 377-8673/482-2798 St. Corners) $513.00 Oak Park Purchase a $3665.46 Ward 1 Neighborhood Assoc. Computer, Printer, Judy Hackett Scanner and Related $2300.00 353-4809/3714214 Computer Supplies Fabulous Acres Installation of $1604.30 Ward 1 Neighborhood Assoc. Neighborhood J. Roger Wilson Identification Signs $1605.00 482-2270/485-4219 Org./Contact Project Cost Ward Caring Active Sponsor a Trip to a $980.90 Ward 1 Residents Lugnut's Game in Judy Hackett Fort Wayne, IN $981.00 353-4809/371-4214 Aug.24 Caring Active Support the Cost of $500.00 Ward 1 Residents (CARS) their "Country to the Judy Hackett City" event in July $160.00 per caller 353-4809/371-4214 Oak Park Provide a Summer $1806.75 Ward 1 Neighborhood Assoc. Trip for the Youth Judy Hackett HOLD 353-4809/371-4214 Foster Community Request for 6 more $3,285.25 Ward 1 Center Adv. Bd, MI -Based Melissa Barnard Performers for the $3,285.00 -- What 325-6413/374-6232 1996 Fun Fest about the .25? Gier Community Installation of $2967.00 Ward 1 Center Adv. Bd Exterior sign at the Mary Henry entrance to Gier Park YES --HOLD 325-6570 Announcing Upcoming events Oak Park Purchase Sturdy $445.17 Ward 1 Neighborhood Assoc. Ping-Pong Table and Judy Hackett Accessory Kit for the $445.00 -- What 353-4809/371-4214 Community Center about the .17? Riverpoint Crime Request for two-way $2,400 Ward 1 Watch radios to Barbara Prentler $2400.00 482-0771 Forest View Replacement of the $24,835.40, Ward 2 Elementary School Forest View $16,191.50 or Dr. Elizabeth Blacktop Game and $1,720.00 $1,7200.00 A.Turpin-- 325-6787 Basketball Areas 371-1416 Org./Contact Project Cost Ward Parkdale/Sycamore Fund a Neighborhood $ 233.76 Ward 2 Park Neighborhood Newsletter Watch $234.00 Suzanne Elms - Barkley 372-0094/373-7078 Maplewood PTA Installation of Domed $1,200 Ward 2 Madeline Shanahan Climbing Structure 325-6836/371-2676 on School Playgd. NO Mt. Hope Elementary Retain a Wall Around $4,110.56 Ward 2 School PTA Existing Playground Katie Benghauser Equipment & $700.00 372-8842/322-1819 Purchase Permanent Benches for the Playground Area Harley Franks PTO Installation of $4,500.00 Ward 3 Jeanne Irwin & playground Nabila Boctor equipment in NO 887-7917/325-6790 collaboration with Project Plan Churchill Downs Main Entrance, $2,574.46 Ward 3 Community Assoc. Welcome Signs Claudia M. Grace HOLD 393-1581 Churchill Downs Newsletters and Cost $1,149.64 Ward 3 Community Assoc. of Bulking Mailing Claudia M. Grace $733.00 393-1581 South Side Provide Lunch $5,000 Ward 3 Community Kitchen Service to the Needy Sharon Drake NO 394-1385/882-8000 Attwood PTA Installation sign to $3,200 Ward 3 Debbie Balan use for welcoming 483-4307/394-2763 and keeping the $1,600.00 Attwood Comm. Informed Org./Contact Project Cost Ward Westside Purchase a computer $2499.00 Ward 4 Neighborhood Assoc. Brian Huggler $2000.00 349-3360/484-0094 Walnut Upgrade Computer $2,014.00 Ward 4 Neighborhood System Organization $2014.00 Robert Bennett 484-0710 Genesee Purchase Tools $249.00 Ward 4 Neighborhood Assoc. Antonia Miernik $250.00 372-6220 Genesee Purchase a Tool Shed $249.00 Ward 4 Neighborhood Assoc. Antonia Miernik NO 372-6220. Genesee Cumputer Upgrade $886.94 Ward 4 Neighborhood Assoc. Antonia Miernik NO 372-6220 Moores Park Replace Seating in $14,200 or 12,000 Ward 4 Neighborhood the Ampitheater Style Shirley I Murray Seating Area NO 482-8466/372-5765 Downtown Community Art $2,000 Ward 4 Neighborhood Assoc. Experience for Gretchen Cochran Sunday in the Park $2000.00 485-5323 Event Kids Repair Program Request for $4,148.24 Ward 4 Willow/Walnut Equipment/Supplies Neighborhood for the Program $4150.00 Volunteers Gallo Boxing Club Travel expenses for $3000.00 Ward 4 Ugnacio L. the Boxing Club Bermudez, Sr. NO 482-3460/360-1409 pager Org./Contact Project Cost Ward Main Street Sponsor a Main St. $6000.00 Ward 4 Neighborhood Assoc. Area Reunion Lenord Leek Celebration NO 882-1760/360-9333 Friends of Durant Beautification Project $3,500 Ward 4 Park (Raised flower bed Joan Seldon and floral planting) NO 485-4225 Verlinden Elementary Installation of 4 $2,364.00 Ward 4 Parent Teacher Org. picnic tables Kathleen A. Brennan NO 482-3237 West Town Funds for $1870.8 Ward 4 Redevelopment Information Assoc. Brochures NO Carol Wood Commercial 482-0213 Genesee Purchase a Video $739.00 Ward 4 Neighborhood Assoc. Camera Antonia Miernik NO 372-6220 Downtown Purchase of a Copy $2,650 Ward 4 Neighborhood Assoc. Machine Gretchen Cochran $1000.00 485-5323 Northtown Asst. Lans. $2,600 Ward 1,2,3,4 Neighborhood Assoc. Neighborhood Harold King Council Defray Part NO 485-0328 of the Cost of Purchasing a Copy Machine Friends of Comstock Ice Skates and Sound $2,716.00 Ward 4 Park System for the Park Robert Bennett $2720.00 484-0710 Walnut Copier $954.99 Ward 4 Neighborhood Org. NO Summary: Ward 1 $22,483.00 Ward 2 $ 2,654.00 Ward 3 $ 2,333.00 Ward 4 $10,120.00 Total $37,590.00 Potter -Walsh Computer $2000.00 Oak Park/2nd Trip $1800.00 Gier Sign $2967.00 Walnut Computer $2000.00 Westside Computer $2000.00 Total $45,397.00 Mayor's Neighborhood Advisory Board? qQ� A'ai Minutes of Meeting - May 8, 1997 l ! 8: 4 3 LAfISJ';G Q Attending: Dorothy Carr, Susan Curtis (Chair), Charlie DeMaso, Sonya Thomas, Rudy iNbfiR/i Mary Margaret Murphy Woll Absent: Jan Hite, Cynthia Jones, Jan Kolp, Sally Pierce, Phil Sharkey. 1. The meeting was called to order at 7:00 P.M. was Chairperson Susan Curtis. 2. Carol Wood, of the Genesee Neighborhood Association, requested a reconsideration of their grant for an upgrade of their computer. Although it is a personal computer, it is used by the Association for a variety of neighborhood needs. Carol gave examples of the record-keeping and publications which the Association does with the computer. 3. Tony Mierinick, also the Genesee Neighborhood Association, also requested that the Board reconsider its decision on the tool shed requested by the Association. She explained that the tool shed is mobile and is a quality product. It would hold tools now being held in Ms. Mierinick's garage. The tool lending program have been popular in their neighborhood and since April 15, 12 families have already used the tools. All tools have an Association identification on them. No tools have even been lost. 4. Ms. Mierinick also requested a reconsideration of the Board decision on the video camera. She explained that the camera would be used for the Neighborhood Watch to fight crime and drug activity in the neighborhood. It was used effectively last year for this purpose. It could also be used to promote the neighborhood by providing videos at the Housing Fair and other similar events. And it could be used for neighborhood parties. 5. Kathy Benghauser of Mr. Hope Elementary School PTA asked the Board to reconsider its decision to limit their grant to $700. She explained the need for the retaining wall they had requested and what its cost would be. There was discussion about the possible use of a rubberized edging around the playground. A three -layered cushioning in the playground is required by ADA and the price in the grant is for a wooden retaining wall. The school district will install the playground equipment. 6. David Wiener reported on the Mayor's additions to the grants distributed by the Board. A. Harley Franks PTO Playground Equipment - $4,500 B. Moores Park Pool Amphitheater Seating - $5,000 C. Verlinder Elementary PTO picnic tables - Match what PTO raises up to $2,364 D. West Town Development Association brochures - $935 E. Maplewood PTO Playground Equipment - $1,200 7. The Board discussed establishing clearer guidelines for grant applications next year. It was suggested that we require mandatory grant writing session to assist grant applicants. Also there is a need for more specific information about what the Board will accept and what they won't accept. The application should be revised to provide more specific information. The Board requested some direction from the Mayor regarding his ideas on grant priorities. It was also suggested that there should be more match from neighborhood organizations as part of their grant project. 8. The Board has concerns about continuing to give computer grants and not wanting to respond to school district needs or police department needs. There are other groups working on these issues. 9. It was suggested that the Board ask City Council for direction on unexpended funds and that these funds should be expended evenly over the four wards and either allocated by neighborhoods or by people who request grants. 10. The minutes from the April meeting were approved. 11. Discussion and Decisions on the reconsideration requests: A. The Board turned down the Genesee Neighborhood Association computer upgrade request on the grounds that the Association already had a computer that was adequate for its basic needs and that the Board should not want to set a precedent for upgrading computers. B. The Board approved the Genesee Neighborhood Tool Shed. C. The Board turned down the Genesee Neighborhood request for a video camera. The members expressed concern about the danger and liability to those using the camera. Members felt that the crime fighting aspect of the camera should be discussed with and funded by the Police Department. It was suggested that grant funds for using a video camera as a drug fighting tool might be available from the Office of Drug Control Policy, Michigan Department of Community Health - Darnell Jackson, Director. D. The Board approved the Mt. Hope Playground retaining wall project up to $3300. 12. The Board reviewed and approved a $600 proposal for developing a playground area next to Fire Station 96 (on Pleasant Grove Avenue) that was submitted by the Fire Station. 13. The Board reviewed and approved two proposals from the Police Department: $3,000 for transportation costs for the Camp Adventure Program; and $3,000 for supplies and support costs for programs operated by Community Policing officers during the summer. 14. The Board reviewed and approved two proposals from the Parks and Recreation Department: $3,000 for the Concerts in the Park Program; $3,407 for equipment for the activity room at the renovated Foster Community Center. A third request from Parks to provide play equipment that could be, loaned out for picnics was denied. 15. The next meeting of the Board will be Thursday, June 19 at 6:30 P.M. 16. The meeting was adjourned at 8:45 P.M. �J1�4�}� Minutes of Neighborhood Advisory Board ED June 19, 1997 �*` 3 # ' 6 4 3 Attending: Susan Curtis, Chair; Dorothy Carr, Cynthia Jones, Sally Pierce,' l T Y CLERK Sharkey, Sonya Thomas, Rudy Wilson. Absent: Charles DeMaso, Jan Hite, Jan Kolp, Mary Margaret Murphy Woll 1. The meeting was.called to order at 6:40 P.M. 2. Katie Benghauser from the Mt. Hope Neighborhood PTO requested a modification in their grant. She explained that the plastic edging recommended by the Board at the last meeting would not work because the playground is sloped. The Board agreed to go ahead with the original proposal for timbers provided that the playground meets ADA requirements. The Board asked that Katie provide a letter from the School indicating that the playground meets ADA requirements. 3. Rudy Wilson moved approval of the minutes of the May meeting. Dorothy Carr seconded the motion. The minutes were approved. 4. Susan clarified that the Oak Park Neighborhood proposal for $300 to paint the Park House was approved. Extra money was left from the grant. The Board approved the use of those funds for paper products for a neighborhood picnic. Susan will let Judy Hackett know of the Board's action. 5. There was further discussion regarding the Churchill Downs Neighborhood Association request for a sign. Marie Williams is the new president of the association. Cynthia will contact the association to determine if it is still active and has continued interest in a sign. 6. Forest View School has not been able to secure the match for its grant. The Board recommended that Dr. Turpin write a letter to the NAB requesting an extension of its grant. 7. Rudy reported that the Westside Neighborhood Association is delaying its computer purchase until the prices come down. 8. David Wiener will mail out the list of Board liaison to the grantees. 9. The Board agreed that grant recipients can use any matching funds that they raise even if the funds exceed their approved budget. 10. The Board discussed City Council's discussion during its budget process about funding City Department projects. David reported that the Council did not take a position opposed to such funding. (The Board did not establish a policy on how it would respond to requests in the future.) 11. David reported on the Mayor's suggestions for next year's grants. The Mayor also offered to meet with the Board to discuss his suggestions and to explore new directions for the program. 12. The Board discussed ideas for changes it would consider in next year's grant program: • no funding for food, computers or items that can be left in people's homes • encourage groups to raise funds to match grant funds • require home owners insurance for equipment that is in people's homes if any such grant is approved • if computers are funded, grant applications should have more detail about how they will be used • do not fund street signs • clarify in the application that community involvement is an important part of the project • put a sample of a good and a bad application in the application packet • provide more explanation of the Board's expectations in a cover sheet to the application • provide a check list for the grant application to assist applicants in turning in a completed application. Include statements such as: Have you included your by-laws? YES NO Have you included your budget? YES NO • make clear that we will not fund food and wages or other labor costs • make clear that we expect the neighborhood organization to make an effort in their project 13. The meeting was adjourned. Mayor's Neighborhood Advisory Board P F C F! V E p Meeting with the Mayor "; ,!AN `S �'I� $: Q. July 15, 1997 LAFaSf„'G CITY CLERK The Board had a breakfast meeting with the Mayor on July 15, 1997 at the Parthenon Restaurant. 2. The staff and members of the Board summarized the types of projects funded during the first four years of the program. These included: computers for neighborhood organizations; street signs identifying neighborhoods; beautification projects; playground equipment in collaboration with Project Play; youth programs and trips; picnics, fairs and entertainment programs. 3. There was a discussion about concerns of the Board. Issues discussed included: • Providing more direction to applicants in order to have new and different and innovative projects. • Finding ways to spread projects more evenly throughout the City, including an information campaign to let groups know about the grant program. • Spending more of the amount appropriated and reducing or eliminating funding to City departments. Some members did not object to funding City department projects. • Working more closely with the Lansing Neighborhood Council to advertise grants and get neighborhood organizations to apply for them. 4. Board members said that we should give more direction to applicants about what we want. There was a discussion about not funding food. Jan Hite said that we should consider funding food kitchens. The members agreed that we are seeking more community involvement in each grant in order to meet our goal of strengthening neighborhoods and building neighborhood organizations. 5. The Mayor stated some of his goals. He said that improving the schools is his number 1 priority. This means partnering with the schools in various ways, including utilizing school building for neighborhood programs, developing and running after-school programs for youth, strengthening and empowering neighborhoods. The Mayor said that he supported all the grants this year that provided funding and programming for the schools. 6. The Mayor suggested that the Board provide bonus dollars for school - neighborhood collaborations. The Mayor also said that even though he encouraged school -neighborhood collaborations, the focus of the grant program must continue to be neighborhood empowerment. 7. The discussion turned to strategies to strengthen neighborhoods south of the river. Some of the creative programming south of the river have been connected with the schools and PTOs, such as the Reo Road School nature project. This program, which served both school children and the neighborhood could be a model for future collaborative projects. The Reo Road project also brought together the principal with teachers, school children and neighborhood leaders. Perhaps we could promote grants through PTOs. This project also raises the question about whether projects can use City property for gardens. 8. Another suggestion to promote grants was to have the Mayor host a party or event in each ward with a motivational speaker to talk about parents working with their children. Such an event might stimulate ideas for grants. It was also proposed that we consider how to develop an infrastructure between the neighborhoods and the religious communities in those neighborhoods. 9. The members agreed that the Board should develop a one page guideline for the next round of grant applications, including "do's and don'ts" for the application and the importance of community involvement in the project. 10. There was also discussion on whether grants should fund City infrastructure improvements such a street and bridge repair and the rivertrail. There was no conclusion on what the Board's policy should be on this matter. 11. Susan Curtis, Jan Kolp, Sally Pierce and Mary Margaret Murphy Woll volunteered to review proposed guidelines for the next grant application cycle. Mayor's Neighborhood Advisory Board 11 , >> D Meeting of November 20, 1997 `�' ` { 0 [-;H 8: 42 Minutes LA SING CITY CLERK 1. The Meeting was held at the Richard and Olivia Letts Community Center in order to present the application for the 1998 grants to the public. See the attached application packet. 2. Susan Curtis chaired the meeting. After a review of the packet, representatives from various neighborhood organizations asked a number of questions: A. Could the Gunnisonville PTA apply for a grant? The School is in the Lansing School District and serves the Genesee Neighborhood. The discussion concluded that they should be eligible to apply. B. Applicants were advised that they should not use newspaper advertisements to provide the 3 quotes required in their grants. C. Would the Board accept applications for large neighborhood signs as opposed to the small street signs? Members of the Board agreed that there was a distinction between the two types of signs and reiterated that they would not opposed requests for street signs, just that these would not be given a priority this year. D. Board members stressed the value of matching funds in an application. The matching funds could be donated labor or materials, as well as dollars. E. Funding for private non-profit organizations is OK if they are working with neighborhood organizations. F. It was suggested that equipment left after a neighborhood organization disbands could be redistributed to other neighborhood organizations. Many neighborhood organizations have disolution clauses in their by-laws which take care of these situations. G. There was discussion about whether there could be a second round of grants if funds were remaining after grants were distributed. The Board explained that this was possible, but they had chosen not to do this in the past because of the amount of work involved. 3. Board members stressed that their goal was to work with the applicants to assist them in writing successful grants. They urged applicants to consult with Board members and submit a draft application on January 12 for review and comment by the Board. 4. The meeting was adjourned at 8:15 P.M. NEIGHBORHOOD ADVISORY BOARD GRANT PROGRAM FUNDING REQUEST The Lansing City Council, upon the recommendation of Mayor Hollister, included in the 1997-1998 budget $90,000 to be used by neighborhood groups for neighborhood improvement projects that enhance the neighborhood and for which there is no other funding. The Mayor's Neighborhood Advisory Board (NAB) has the responsibility to oversee the grant process and recommend to the Mayor projects benefitting neighborhoods and the amounts to be granted. Applications available: Applications submitted: Announcement of grants: Grant funds available: Project completion and summary report to NAB: INSTRUCTIONS: Thursday, November 20, 1997 Tuesday, February 17, 1998 Monday, April 20, 1998 Monday, June 1, 1998 Friday, October 2, 1998 -- For the purposes of the Neighborhood Advisory Board, a neighborhood group shall be any organization of residents who live within a defined geographical area within one of the four wards of the City of Lansing that has a membership committed to the general welfare of the neighborhood and that operates according to democratic principles -- that is: has a formal statement of purpose, designated leadership, open public meetings, and a record of actions taken. This includes neighborhood watch groups and parent -teacher associations. This definition may include other groups as long as they work through a neighborhood group in the same ward. If a group is not attached to a neighborhood organization, the NAB will help find them a partner. -- Please attach a copy of your bylaws, if applicable, and a complete listing of your officers' names and titles. -- Fill out this Funding request completely and return it to the Neighborhood Advisory Board, c/o Office of the Mayor, 9th Floor, City Hall, 124 W. Michigan Avenue, Lansing MI 48933, no later than 4:00 p.m. on Tuesday, February 17, 1998. LATE APPLICATIONS WILL NOT BE ACCEPTED. The application should be signed by duly elected officer(s) of the organization. Turn in 5 copies of the application along with all required materials. -- If more than one project is being proposed, please complete a separate Funding Request for each proposed project. -- It is the responsibility of the project applicants to secure any and all permits or approvals as required by the City. -- A final project summary report will be required from each organization or group receiving funds no later than October 2. 1998. -- An organization or group will not be eligible for future grants unless they complete a project summary report. See back page. -- The application may be computer generated provided that page numbers are the same as this form. -- You must answer all the questions and provide all the information requested in order to have a valid application. See the attached checklist to make sure you have a completed application. -- To make sure that projects are creative and innovative, it is the Neighborhood Advisory Board policy that the same organization will not be funded for identical projects for more than 3 years. Applications may be picked up information desk in the lobby Library and at City of Lansing due February 17, 1997. The z 18, 1997. The money will be information, call one of these or Kecia Coats in the Mayor's 1st Ward Charles DeMaso 485-6634 Dorothy Carr 484-9726 4:00 p.m. - 8:30 p.m. 3rd Ward Janite Hite 882-8000 6:00 - 10:00 Sonya Butler 372-3715 6:00 - 10:00 beginning November 20, 1997, at the of City Hall, at the Lansing Public Community Centers. Applications are announcement of grants will be April 3ispursed by June 1, 1998. For more Neighborhood Advisory Board members office at 483-4141: 2nd Ward Susan. Curtis 887-1628 5:30 - 10:30 p.m. Jan Kolp 882-9342 Any time before 10:00 p.m. 4th Ward Sally Pierce 485-9733 p.m. 6:00 - 10:00 p.m. Rudy Wilson 482-4567 p.m. Any time before 10:00 p.m. Cynthia Jones Phil Sharkey 393-1890 485-2472 Page 1 of 4 APPLICATION 1. Name of organization: 2. Ward #: 3. Amount of grant request (from page 4) : $ 4. Name of contact person responsible for submitting request and administering project: 5. Address of contact person: (Number and street) (Zip Code) 6. Phone number where we can reach you between 8 a.m. and 5 p.m. after 5 P.M. I. PROJECT INFORMATION 1. Proposed Project a. In a sentence or two, describe your project and its purpose. b. What specific benefits will your community or neighborhood gain by this project? c. Is this a joint effort with another organization? If so, explain. Page 2 of 4 Organization name 2. Project location a. State address or location in the neighborhood: b. Who owns this property? c. Is there a letter of agreement allowing this use? (provide documentation) d. Attach copies of any permits required for this project. e. If your project results in a permanent structure, who will assume ownership and maintain it? 3. Project cost a. How do you plan to accomplish your project? Using the format on page 4, list each step of the project and for each step, state who will provide the labor, the cost of labor if any, materials to be used and itemized costs of materials. Include an estimated value of donated goods and labor. (You may add additional pages if necessary.) b. Attach one bid or written estimate for each component costing less than $250 and three bids or written estimates for each component costing $250 or more. 4. Is this project currently in existence, in progress or successfully completed anywhere in your area? If so, how does the proposed project complement the existing project? II. DESCRIPTION OF YOUR ORGANIZATION 1. When and for what purposes were you organized? 2. List the street boundaries of your organization. 3. What member(s) of your organization will be responsible for follow-through on this project. List names, addresses and phone numbers. 4. Does your organization have a checking account? yes no Will grant funds be put in this account? fires no If no, describe proposed plan for the deposit of your grant funds. Page 3 of 4 organization name DESCRIPTION OF PAST ACTIVITIES 1. List briefly your organization's accomplishments in the past two years: 2. Which activities were most effective? 3. How have your organization's activities improved the neighborhood? NOTE: YOU MUST ANSWER ALL QUESTIONS AND PROVIDE ALL REQUIRED DOCUMENTATION IN ORDER TO HAVE A VALID APPLICATION. I certify that the information provided on this application is correct. Printed or typed name/Title Signature Date Page 4 of 4 Organization Name BUDGET SHEET LABOR EXPENSES: (list contractor(s)) MATERIALS EXPENSES:(list vendor(s)) (OTHER SOURCES) DONATED LABOR OR SERVICE HOURS: HOURS x $10.00 = $ DONATED MATERIALS (Estimated Value): 2rATCHING FUNDS ( If Any) : TOTAL COST OF PROJECT: DOLLAR AMOUNT COMING FROM OTHER SOURCES: DOLLAR AMOUNT REQUESTED FROM N.A.B.: Subtotal fi L1 ** S Subtotal Subtotal * Circle price selected from attached estimates, and record here. ** Transfer this figure to page one, item 3. + Do not include this figure in the total cost of the project. NEIGHBORHOOD ADVISORY BOARD GRANT PROGRAM GUIDELINES FOR NEIGHBORHOOD GRANT APPLICATIONS 1998 The Neighborhood Grant program is in its fifth year. Based upon the experience of previous years, the Mayor's Neighborhood Advisory Board, after consultation with the Mayor, sets forth the following guidelines for applicants. 1. One of the purposes of the grants is to support neighborhood organizations in developing themselves and achieving neighborhood goals. Therefore, more weight will be given to grant applications which involve active neighborhood participation and collaboration among neighborhood residents in the project proposed. 2. The Mayor and the Board wish to encourage community, family and youth programming. Therefore, applications which benefit families and youth will be given more consideration. 3. The Mayor has committed the City to a partnership with the schools. He encourages neighborhoods and citizens to volunteer in the schools and develop programs with and services for the schools. Therefore, the Board will give more weight to applications which show partnerships between neighborhoods and schools. Such partnerships might include using school buildings for programs, establishing or enhancing after-school or summer programs for school children, identifying unmet needs in the neighborhood for school children and developing programs to meet these needs. 4. Projects which provide matching funds fronA the neighborhood organization will be given more weight. 5. Over the years grants have been provided to school PTOs. The Board will continue to support such grants, but also encourages PTOs to show how their project will collaborate with and benefit the neighborhood. Such collaborations could be developed through cooperative efforts between school principals, PTO officers and neighborhood organizations. The Board encourages projects involving the parents of school children. 6. Some specific grant projects that the Board encourages include: • community gardens, including gardens on preapproved city property • community, family and youth programs • school -neighborhood partnerships • projects which strengthen neighborhoods 7. The following projects have been the focus of neighborhood grants during the past four years. Although the Board will not automatically reject applications for these or similar projects, because of the Board's desire to highlight new priorities -- as explained in these guidelines -- the following projects will receive lower consideration: • requests for food or supplies for neighborhood picnics • computers or computer equipment • projects which hire labor or are used for wages for programs -- unless the wages are for youth participating in a neighborhood project • street signs 8. The Board wishes to assist grant applicants as much as possible to receive a grant. Therefore, this year the Board offers applicants the opportunity to submit draft applications on Monday, January 12, 1998 for review and comment by the Board. Draft applications should be submitted to the Mayor's office so that they can be reviewed by the Board at its January 15, 1998 meeting. The Board will return draft applications with comments by January 22, 1998. 9. The Board also encourages applicants to call Board members (listed in the application) if you have questions or seek assistance. NEIGHBORHOOD ADVISORY BOARD GRANT PROGRAM CHECK LIST FOR GRANT APPLICANTS Before you submit your application, please check to make sure you have included the following: 1. A copy of your group's bylaws, if applicable, or an explanation of your group organization. 2. A complete list of the names and titles of your group's officers. 3. Signature(s) of duly elected group officer(s). 4. A completely filled out funding request. 5. Permits or letters of agreement, if applicable. 6. Itemized materials cost. You will need one bid or written estimate for a proposal costing less than $250 and three bids or estimates for a proposal costing more than $250. 7. Five copies of all your application materials and supporting document. Including all of these materials helps the Neighborhood Advisory Board evaluate your proposal. If you have any questions, please contact one of the Board members for assistance. NEIGHBORHOOD ADVISORY BOARD GRANT PROGRAM OUTLINE FOR FINAL PROJECT SUMMARY REPORT This is an outline for both neighborhood grant recipients and their liaison with the Neighborhood Advisory Board. The final report must be submitted to the Neighborhood Advisory Board, c/o Mayor Hollister's Office, when your project is completed or no later than October 2, 1998. 1. Provide all original receipts for all purchases of equipment or all services received. 2. Provide all permits necessary for the project. 3. If there is any variance in costs for equipment or services from what the contract states, discuss this and get approval for the change from the liaison before the funds are committed. 4. Write a summary of any activities provided under your grant including: a. when and where the project was conducted b. a description of activities or project C. the number of participants d. any measurable outcomes of the activities e. photographs of the project if possible and relevant 5. Compare the outcomes of your project with the goals written in your application. 6. Provide an evaluation of the project from'the perspective of the grant and from the perspective of the liaison. 7. If there is any delay in completing your project, you must notify your NAB Liaison. Note: It is the fiduciary responsibility of the grant recipient to complete this report. An organization or group will not be eligible for future grants unless they complete a project summary report. NEIGHBORHOOD ADVISORY BOARD GRANT PROGRAM SELECTED GRANTS AWARDED 1994-1997 Organization Project Grant Award F.A.I.R. Neighborhood Installation of park benches, $1,890 bike racks, picnic tables and grill Potter Walsh Parks Purchase two shares at $1,000 Neighborhood Assoc Growing in Place Community Farm, Mason, MI Northtown Neighborhood Acquire baseball equipment $1,155 Assoc. for youth Northtown Neighborhood Establish a Neighborhood $1,000 Assoc. Assistance Corporation Hunter Park Eastside Beautification (Planting $513 flowers on St. Corners) Caring Active Residents Support the cost to their $160 (CARS) "Country to the City" event in July Oak Park Neighborhood Provide a summer trip for $1,807 Assoc. youth Riverpoint Crime Watch Request for two-way radios $2,400 to assist the neighborhood watch program Mt. Hope Elementary School Retain a wall around existing $4,110 PTA playground equipment & purchase permanent benches for the playground area Genesee Neighborhood Purchase tools and tool shed $500 Assoc. Downtown Neighborhood Community art experience for $2,000 Assoc. Sunday in the Park Event Friends of Comstock Park Ice skates and sound System $2,720 for the Park Cumberland Elementary PTA Replacement of playground $1,224 equipment working in conjunction w/ Project Play Downtown Neighborhood Design, print and distribute a $500 Assoc. promotional brochure for DNA. Walnut Neighborhood After school art program $2000 Association and the Greater Lansing Artspace Gier Community Center Build two sand volleyball $3612.50 Advisory Board Courts at Gier Park Reo Elementary School Develop woods on school $2038 property for children to study nature F.A.I.R.Neighborhood Beautification of the $1000 neighborhood Southside Panthers Football Provide football equipment $1,500 Club for southside neighborhood children Lansing Eaton Neighborhood Landscape 3 sections of $932 Association Sheffield Blvd. Kids Repair Program Request for $4,150 Willow/Walnut Equipment/Supplies for the Neighborhood Volunteers Program Guidelines for Neighborhood Grant Applications 1998 The Neighborhood Grant program is in its fifth year. Based upon the experience of previous years, the Mayor's Neighborhood Advisory Board, after consultation with the Mayor, sets forth the following guidelines for applicants. 1. One of the purposes of the grants is to support neighborhood organizations develop themselves and achieve neighborhood goals. Therefore, more weight will be given to applications which involve active neighborhood participation in the project proposed. 2. The Mayor and the Board wish to encourage family and youth programming. Therefore, applications which benefit families and youth will be given more consideration. 3. The Mayor has committed the City to a partnership with the schools. He encourages neighborhoods and citizens to volunteer in the schools and develop programs with and services for the schools. Therefore, the Board will give more weight to applications which show partnerships between neighborhoods and schools. Such partnerships might include using school buildings for programs, establishing or enhancing after-school programs for school children, identifying unmet needs in the neighborhood for school children and developing programs to meet these needs. 4. The Board wants to encourage collaboration among neighborhood residents to strengthen the neighborhood. Projects which provide such collaboration will be given more weight. 5. Projects which provide matching funds from the neighborhood organization -- especially if it raises its own funds -- or other organizations will be given more weight. 6. Over the years grants have been provided to school PTOs. The Board will continue to support such grants, but also encourages PTOs to show how their project will collaborate with and benefit the neighborhood. Such collaborations could be developed through cooperative efforts between school principals, PTO officers and neighborhood organizations. The Board also encourages projects that involve the parents of school children. 7. The Board encourages neighborhood organizations and PTOs in Wards 2 and 3 to apply for grants. 8. Some specific grant projects that the Board encourages include: • community gardens, including gardens on city property • family and youth programs • school -neighborhood collaborations • neighborhood strengthening projects 9. This year the Board will not fund: requests for food or supplies for neighborhood picnics -- neighborhood fairs, on the other hand, such as the Downtown Neighborhood Association Sunday in the Park or the Northtown Snake Rodeo, would be accepted computers or computer equipment projects which hire labor or are used for wages for programs -- unless the wages are for youth participating in a neighborhood project Neighborhood Advisory Board Meeting of September 18, 1997 Minutes Attending: Susan Curtis, Chair; Sonya Butler, Jan Hite, Cynthia Jones, Jan Kolp, Sally Pierce, Rudy Wilson, Mary Margaret Murphy Woll. Absent: Dorothy Carr, Charles DeMaso, Phil Sharkey. Staff: David Wiener. 1. Rudy moved, Sally seconded approval of minutes of July 15th meeting with the Mayor. Minutes were approved. 2. Reports on Projects: 1) Downtown Neighborhood Association - Community Art Experience: approved expenditures of remaining funds as requested. 2) Genesee Neighborhood Association - Purchase Tools and Shed: no report yet. 3) Downtown Neighborhood Association - $1,000 for newsletter copying: no report yet. 4) Churchill Downs Community Association -Newsletters: Ms. Grace has moved. Not clear who is in charge of the organization. Mary Margaret and Cynthia will get additional information. 5) Atwood PTA - Installation of Welcoming and Informational Sign: Cynthia will follow up. 6A -D) Northtown Neighborhood Association - Two Bus Trips to Detroit; Baseball Equipment for Youth Program; Neighborhood Assistance Program; Supplies for Clean-up Project: All projects are completed except Detroit trips. Final reports will be submitted by October deadline. Needs copies of original grants. 7A&B) Verlinden PTA - Installation of Picnic Tables; Friends of Comstock Park - Ice Skates and Sound System for Park: Jan will report at the October meeting. 8A) Westtown Development - Informational Brochures: Rudy Wilson said that Carol Wood has sent the report to David Wiener. 8B) Forest View Elementary School - Replace Blacktop Basketball Court and Game Areas: Rudy reported that Forest View did not get their grant. Per David Wiener, they will write to ask for an extension. If they do not get their funds, they will be limited to the $1,700 for resurfacing their existing court and game area. 8C) Gier Community Center - Exterior sign at entrance to Park: Rudy announced that their report will be submitted to David Wiener. 9A) Maplewood PTA - Installation of Domed Climbing Structure: Report is being sent to Jan Kolp. Everything has been done. 9B) Moores Park - Replace Seating at Pool: Benches are ready to be installed. Waiting for City scheduling. 9C) Parkdate/Sycamore Park Neighborhood Watch - Newsletter: Have done newsletter. May have funds to return. Comment: difficult to get copipes of grantfrom Mayor's office. 10A) F.A.I.R. Neighborhood - Park benches, bike racks, picnic tables and grill installation: Will be in by October 1, 1997. I OB) Potter -Walsh Parks - Two Shares at Growing Place Community Farm: Report has been sent to Mary Margaret. I OC) Hosmer Neighborhood - Neighborhood signs: Report is with Mary Margaret. IOD) Hunter Park Eastside - Beautification: Mary Margaret has been unable to contact recipients. IOE) Foster Community Center - Performers for the Fun Fest: Report is with Mary Margaret. I IA?) Potter -Walsh Parks - Purchase computer and printer: Completed. Phil Sharkey will send report. I IB?) Oak Park - Computer, printer, scanner: Completing report. 11 C?) Westside Neighborhood - computer: Report is done but we need original receipts. I ID) Walnut Neighborhood - computer system: Mr. Bennett has not responded to calls. Phil is attempting to contact him and will update us. 12) Caring Active Residents (CARS) - Trip to Lugnut Game in Indiana and Country to the City Event; Oak Park - Summer Trip. for Youth: all projects are being written up. 3. Guidelines for grants for 1998. See attached for revised guidelines. A) There was a discussion on whether we should require a grant writing session. We should hold an information meeting when the application are made available similar to those we have held in the past. B) It was suggested that we conduct a mentoring meeting in January to have Board members partner with grant applicants. Guidelines for Neighborhood Grant Applications 1998 The Neighborhood Grant program is in its fifth year. Based upon the experience of previous years, the Mayor's Neighborhood Advisory Board, after consultation with the Mayor, sets forth the following guidelines for applicants. 1. One of the purposes of the grants is to support neighborhood organizations develop themselves and achieve neighborhood goals. Therefore, more weight will be given to grant applications which involve active neighborhood participation in the project proposed. 2. The Mayor and the Board wish to encourage community, family and youth programming. Therefore, applications which benefit families and youth will be given more consideration. 3. The Mayor has committed the City to a partnership with the schools. He encourages neighborhoods and citizens to volunteer in the schools and develop programs with and services for the schools. Therefore, the Board will give more weight to applications which show partnerships between neighborhoods and schools. Such partnerships might include using school buildings for programs, establishing or enhancing after-school or summer programs for school children, identifying unmet needs in the neighborhood for school children and developing programs to meet these needs. 4. The Board wants to encourage collaboration among neighborhood residents to strengthen the neighborhood. Projects which provide such collaboration will be given more weight. 5. Projects which provide matching funds from the neighborhood organization will be given more weight. 6. Over the years grants have been provided to school PTOs. The Board will continue to support such grants, but also encourages PTOs to show how their project will collaborate with and benefit the neighborhood. Such collaborations could be developed through cooperative efforts between school principals, PTO officers and neighborhood organizations. The Board encourages projects involving the parents of school children. 7. Some specific grant projects that the Board encourages include: • community gardens, including gardens on preapproved city property • community, family and youth programs • school -neighborhood partnerships • projects which strengthen neighborhoods 8. The following projects will receive low consideration: • requests for food or supplies for neighborhood picnics or fairs • computers or computer equipment • projects which hire labor or are used for wages for programs -- unless the wages are for youth participating in a neighborhood project • street signs