HomeMy WebLinkAbout1985 Civic Center Board MinutesLANSING CIVIC CENTER
MEETING OF THE CIVIC CENTER BOARD
JANUARY 15, 1985
A. Committee meeting called to order at 7:40pm.
B. Present: Tubbs, Schwan, Sessions, Lane.
Absent: Redburn, Perez, Storey, Scodeller.
C. Minutes of November 20, 1985 could not be approved due to lack of quorum.
Public Present: Mr. Robert Rood of Convention Management Services.
D. Unfinished Business:
1. A report on concessions sales for the months of October and November 1984 was
available for comparison of sales in October and November 1983. The report was
provided on request of the Board to determine whether or not the increase
on prices for concession items hurt sales.
According to the report, per capita spending for October and November 1984
was up over those same months in 1983.
Mr. Rood did not feel the prices charged for concession items were out of
line with what other buildings charge.
Mr. Askie stated that he would request Concession Manager, Melanie Erzen,
to attend the next Board meeting to explain her reports and answer
questions anyone may have regarding same.
Mr. Schwan suggested the City look into taking over concessions. The only
expenses would be operating expenses and the rest would be profit. However,
it is realized that it would take money to get the operation started.
E. New Business:
1. Mr. Rood spoke in regards to forming a committee to look into promoting
shows at the Civic Center. He said that his company is promoting shows
at the Civic Center already and to be on a committee would present a
conflict of interest.
Mr. Rood said he is currently promoting 4 to 5 shows per year. Coming up
February 1-3 is a Central Michigan Sports Show. He has dates on hold
for an R.V. Show and a builders do-it-yourself home remodling show.
Mr. Rood stated he had invested $26,000.00 into local promotion of the sport show.
He has advertised on bill boards around town, on local radio stations, and in local
newspapers.
The home builder show is the same one currently exhibiting at the Meridian
Mall. Mr. Rood stated exhibitors would rather display their products in
a show where people pay to enter because then they knew their really
interested. Also, the malls are beginning to rent out space instead of
providing free space. This brings malls into competition with other
trade show arenas.
1. I V 1\ Li.dV11111 1AL.G.LIIA�
January 15, 1985
Page -2-
Mr. Rood reminded the Board of the Great Lakes Vegetable Growers Convention
coming in January 22-24, which is the largest vegetable growers convention
in the world. Mr. Rood stated that between Melody Stevens, Darrell Askie, and
people with the Caravan Youth Center, the Golden Gloves Boxing tournaments
were persuaded to change their dates so the Vegetable Growers could use the
Main Auditorium. It took 15 years, but now the convention rents all the.
rooms at the Civic Center and has expanded it's exhibits to the Main Auditorium.
The convention draws 4000 people from all over the world, Most of those
people stay overnight booking most of the hotels in Lansing.
F. Manager's Reporte
1. Mr. Askie reported the Convention Bureau Open House was very successful.
It drew more people than the year before and had more caterers involved.
2. Mr. Askie passed an event ticket around for Board members to look at.
On the back of the ticket is printed rules and regulations regarding admission
to ticketed events held at the Civic Center.
3. The Custom Auto Show was held over the past weekend drawing approximately
20,000 people. The building took a percentage rate of gross ticket sales
from the show and received about $8500.00 for rental.
Mr. Askie also reported that Phil Simon of Universal Artists requested
special rental rates to bring in an ice show next year. Mr. Askie sent
a letter to the Mayor on December 20th asking permission for allowing
reduced rates for special events. He did not request or feel it necessary
that special rates be given to everyone, just those shows which are
special, one-time events. Mr. Askie has not heard anything from the
Mayor on this matter as yet.
G. Announcments:
1. Next Board meeting will be held February 19, 1985 at 7:30pm in the
Main Office.
H. Meeting adjourned at 8:40pm.
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Recording Secretary
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LANSING CIVIC CENTER
REGULAR MEETING OF THE CIVIC CENTER BOARD
FEBRUARY 19, 1985
A. Meeting called to order at 7:50pm by Chairperson Tubbs.
B. Roll Call: Present - Tubbs, Sessions, Schwan, Scodeller, Lane,
Storey.
Absent - Perez, Redburn.
C. Minutes of the November 20th, 1984 meeting approved.
NO PUBLIC PRESENT.
D. Unfinished Business:
1. Concession Manager, Melanie Erzen, presented a December, 1984
and January, 1985 Per Cap. report. Consumers were spending
more over the past few months even though concession prices
have increased. Miss Erzen stated that people still complain
about such things as not being able to qet an empty cup or
not having butter available for the popcorn. However, no
one has turned away from the concession stands.
Miss Erzen mentioned that concession items are more expensive
at the local theatres than here at the Civic Center. Colleges
and University's have lower prices because they use student
employees.
Jean Tubbs reminded the Board that at the January meeting,
Mr. Robert Rood had stated our concession items were comparable
to other Civic buildings.
2. Mr. Session inquired about the committee being formed to look
into promoting the Civic Center for various trade shows in
conjunction with Mr. Rood and a represenative of Spartan Travel.
Mrs. Tubbs stated that Mr. Rood did not want to become involved
with a committee because he was going ahead with promoting
shows himself.
Mr. Askie reported the Central Michigan Sports Show, which
Mr. Rood promoted, was a success. Approximately 21,000 attended.
Mrs. Scodeller suggested the Board send Mr. Rood a note of
congratulations for his successful show. Board members were
in agreement with this idea.
3. Mr. Ed Pilaski from Internal Audit was present at the Board
meeting at the request of Councilman Blair to submit for the
Board's review the audit report regarding the concessionere
and caterer's. An annual "Programatic Audit" is conducted
by the City's Internal Audit Department to ensure that files
and records are correct.
The audit of the Concessionere was based upon monthly gross
receipts, daily concession reports, and daily bank deposits,
Civic CENTER 13UA1W L .1;iI
FEBRUARY 20, 1985
PAGE -2-
on file at the Civic Center. This sample audit indicated that
Kwik Kafe is in conformance with contractural agreements between
their company and the City of Lansing.
The catering audit turned up a few problems, which have been
noted in previous audits, and is the reason for the new proposed
catering agreement. The first problem is the antiquated catering
agreements on file (since 1956). Caterers are currently operating
under a gentlemen's agreement of sorts, which is not the best
way to operate a business. Second problem is the various methods
of computing the 15% catering fee. Third problem is that some
caterers include the 15% fee in the price of the catering fee,
while others indicate the percentage as a direct fee to the
customer. Fourth problem is some of the caterers are not updated
on insurance coverages and bonds.
Recommendation to remedy these problems is to have a uniform
criteria on which to compute the percentage fee. This criteria
must be clear to all caterers. Mr. Pilaski stated his personnal
recommendation would be to base the percentage on gross receipts,
which is fair to all caterers and easy to audit.
The current proposed catering contract is being held up in
a council committee. Councilman Blair agrees with the proposed
contract on a 15% catering fee, while Councilman Benavides and
Councilwoman Schmidt would like to see a reduced percentage fee.
Councilman Lindemann was on vacation, however, he will be back
for Thursday, February 21, meeting on the matter.
Mrs. Tubbs inquired of Mr. Pilaski if the Council was taking
the Civic Center expenditures and subsidy into consideration
when reviewing this contract. It seems the City would like
to see the Civic Center subsidy decreased, but they will not
allow us to make money.
Mr. Pilaski stated that the subsidy issue is an important factor
to the auditor's. However, some Council members feel the pro-
posed 15% fee may detract business.
Mr. Sessions stated the fee has been set at 15% for four years
and that they don't want to see this fee change.
Mr. Pilaski said another report will be coming out soon to
decide if the City wants to regard the Civic Center as a
subsidized or self-supporting entity. Currently, the Civic
Center is not covering half of the expenditures. If the
proposed contract had been implemented last year, the City
could have increased it's revenue by $20,000.00.
Mrs. Tubbs suggested the Board send a letter to City Council
to remind them if the percentage fee is lowered the Civic
Center subsidy will be higher and the Board will be on record
regarding this matter. Furthermore, the Board would like to
urge City Council to finalize the catering agreement as soon
as possible to avoid any unnecessary problems relating to
catering.
CIVIC CENTER BOARD MEETING
FEBRUARY 19, 1985
PAGE -3-
All Board members were in agreement with sending the letter.
E. New Business:
1. Mr. Askie presented the Civic Center proposed budget for
1985-1986 fiscal year for Board approval. Mr. Askie stated
that he didn't anticipate any problems with the budget being
accepted as is by the Mayor.
Mr. Sessions made a motion to approve the budget as proposed
and be submitted to Mayor and City Council for approval.
Mrs. Scodeller seconded. Unanimous approval.
F. Manager's Report:
1. Mr. Askie reported the Central Michigan Sports Show was a
success as mentioned earlier in the minutes.
2. The snow has been removed from the front parking lot. This
is something we must contract to do with another City department
to provide better parking for patrons.
3. Mr. Askie met with the Mayor regarding the ice show. Promoter
of the show, Mr. Phil Simon of Universal Artists, had requested
a break on the Civic Center rates in order to bring the show
to Lansing.
Civic Center fee would be $9600.00 or 12% gross ticket sales,
whichever is greater. Mr. Simon offered $6400.00 or 10% over
$130,000.00. Mr. Askie stated the ice show probably will not
gross $130,000.00.
The Mayor said we will not give Mr. Simon a break on the rental
fees and Mr. Simon's reply was, he would not bring the ice
show back to Lansing. The last time they were at the Civic
Center was in 1978.
Mr. Simon will take the show to Flint, Saginaw, and Grand Rapids.
4. Mrs. Scodeller inquired if everything had turned out alright
with the Ohl wedding reception. Mr. Askie replied that all
had been taken care of and all bills have been paid.
G. Announcements:
1. Next Board meeting will be March 19, 1985 at 7:30pm in the
Main Office.
H. Meeting adjourned at 8:35pm.
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LANSING CIVIC CENTER
REGULAR MEETING OF THE CIVIC CENTER BOARD
MAY 21, 1985
A. Meeting called to order by Vice -Chairperson Scodeller at 7:35pm.
B. Roll Call: Present - Scodeller, Redburn, Perez, Schwan, Lane.
Absent - Sessions, Storey.
Vice -Chairperson Scodeller announced that Chairperson Jean Tubbs
had resigned from the Civic Center Board effective May 16th.
Mr. Askie read the letter of resignation which offered no reason
for this decision.
A resolution was signed by Board members in appreciation of the
time Mrs. Tubbs served on the Civic Center Board.
C. Minutes of the February 19, 1985 Board meeting were approved.
NO PUBLIC PRESENT.
There was some discussion regarding the new hotel; number of rooms,
catering and parking arrangements.
D. Unfinished Business:
1. Mr. Askie reported the Fiscal Year 1985-1986 was approved
as submitted.
E. New Business: None.
F. Manager's Report:
1. Mr. Askie reported there has been nothing more said as to
status of the present Civic Center. We are booking approximately
two years ahead.
Mr. Re,barn u.sked if there is a problem with booking long
tern i. ,Ar. Ns',Kie answered the contracts have a 30 day cancellation
ciause,to allow lee -way if the building is sold. However,
it is only equitable to allow people to know as soon as possible,
if a room cannot be provided for them.
Regarding the Civic Center employees in the event the building
is sold, hopefully the Union would find other positions elsewhere
in the City or they may be transferred to the new building.
2. Mr. Askie presented the Operating Statements, Building Occupancy
Reports, and Budget Balance Sheets for February, March, and
April, 1985. The rentals have dropped off some from last year,
which can be attributed in part to loss of Capital City Fashion
Exhibitors and Designer Warehouse. Both organizations rent
rooms for several days.
G. Next Civic Center Board meeting will be June 18th at 7:30pm in
the Main Office.
H. Meeting adjourned at 8:10pm.
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LANSING CIVIC CENTER
Regular Meeting of the Civic Center Board
JUNE 18, 1985
A. Meeting called to order at 7:30pm by Chairperson Scodeller.
B. Roll Call: Present - Redburn, Lane, Scodeller, Schwan, Sessions.
Absent - Story, Perez.
C. Minutes of May 21, 1985,meeting approved.
NO PUBLIC PRESENT.
D. Unfinished Business:
1. Chairperson Scodeller stated the Annual Evaluation by the Civic
Center Board is due to be written and sent to the Mayor.
Copies of last year's Evaluation were distributed and Board members
discussed additions and deletions to be made on this year's report.
The report will be typed and sent to the Mayor in evaluation of Fiscal
Year July 1, 1984 to June 30, 1985.
2. Mr. Askie reported that Mr. Argelio "Ben" Perez has been
reappointed to the Civic Center Board.
Chairperson Scodeller said she received a letter thanking
her for serving on the Board. However, she was not re-
appointed.
E. New Business:
1. Election of Officers for the Civic Center Board were as follows:
Chairperson Rex Sessions
Vice -Chairperson William Schwan
Secretary Dale Redburn
Assistant Secretary Priscilla Lane
All nominations approved unanimously.
Mr. Sessions said he will be happy to accept the position
of Chairperson because he feels strongly about the Civic
Center being a vital part of this community.
F. Manager's Report:
1. Mr. Askie reported the John Denver Concert was excellent.
There was a good turnout and the sound was very good.
The Civic Center made approximately $8100.00 on the show
which is very good income. However, the promoter, Brass Ring,
was lucky to go away with $1000.00 after all expenses were
paid. Not only does Brass Ring have to pay room rental,
but they must pay for security, box office, stage hands,
catering fees, limosine services, John Denver, etc.
Civic Center_ hoard Meeting
June 18, 1985
Page -2-
Brass Ring also donated obstructed view tickets to
the Lions Club of Michigan to allow 160 blind children
and adults to attend the concert. Mike DeRose bought
hot dogs and soft drinks for each of them.
2. Mr. Askie reported the revenues are down for the
year. We are not losing any of our current business
over the confusion on the status of the Civic Center,
however, we are not picking up any new business
either.
G. Announcements:
1. The next meeting will be held September 17, 1985 at
7:30pm in the Main Office of the Civic Center. Meetings
will be cancelled for July and August.
H. Meeting adjourned at 8:15pm.
Recording Secretary
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CAPITAL REGION AIRPORT AUTHORITY
BOARD MEETING
July 10, 1985
The regularly scheduled meeting of the Capital Region Airport
Authority Board was called to order by Chairperson Donald Freed
on Wednesday evening, July 10, 1985 at 6:10 p.m. in the Board
Room, Capital City Airport, Lansing, MI.
Present
Donald Freed, Chairperson
George Carr, Vice Chairperson
Norman Cloutier, Board Member
Thomas Croff, Treasurer
Absent
Peggy Bokovoy, Secretary
Anne Sharpe, Board Member
Russell Brown, Executive Director
Also Present
Louis Bacon, Assistant Airport Manager
Daniel Otto, Airport Technical Aide
Marion Stevens, Secretary
Members of the Public
Representatives of The Phillips Company
Shane Bolley
ELECTION OF OFFICERS
In the absence of Mrs. Sharpe, Chairperson of the Nominating
Committee, Mr. Croff read the report of the Nominating Committee
as follows:
Chairperson - George Carr
Vice Chairperson - Donald Freed
Treasurer - Thomas Croff
Secretary - Peggy Bokovoy
The Chairman asked for nominations from the floor; hearing none
IT WAS MOVED by Mr. Cloutier and supported by Mr. Carr that the
slate of officers be accepted as presented. Motion carried.
Mr. Carr took office as Chairperson immediately.
APPROVAL OF THE MINUTES
IT WAS MOVED by Mr. Croff and supported by Mr. Cloutier that the
minutes of the previous meeting be approved. Motion carried.
Page Two
Board Meeting of July 10, 1985
COMMUNICATIONS
A letter to Mr. Freed from the Convention/Visitors Bureau was
referred to committee. A copy was provided to Mr. Phillips.
A letter from Shane Bolley regarding the reduced T -hangar rental
fee was referred to committee for further study. Board Members
commented that they were not under the impression Management had
been instructed to negotiate a lesser amount; just to work with
Mr. Bolley and bring something to the Board. Mr. Bolley had been
instructed to appoint a spokesperson or two had the T -hangar
lessees indicated they were going to attend the meeting as a
group.
T -hangar lessees will continue to be billed at $130.00 per month.
Should there be a change in fee downward, a credit will be given.
A letter from Ivan Allison of A.I.S. was reviewed and referred to
committee.
A letter from Mr. Shultis of the Mason Bank was referred to
committee.
CORPORATION COUNSEL'S REPORT
There was no report.
PUBLIC COMMENT
Mr. George Gundlach of The Phillips Company brought the Board up
to date on what their company is doing. He asked Martin Hudson
to distribute copies of the current Newsletter, a
"Cleveland/East" questionnaire, a letter from Jim Phillips to the
Task Force, a copy of a press release, and a bound copy of
"Promotional Strategy for Capital City Airport".
The Phillips Company will contact the Convention/Visitors Bureau
for their input.
The Promotional Strategy brochure contained promotion type
information; i.e. billboard, newspaper, radio, etc., description
and frequency. They passed around copies of ads that will appear
in Time Magazine in various zip code areas, as well as a copy of
the billboard which will be located east of the Okemos Road exit
of I-96. Bus advertising was also mentioned as being very
effective.
Mr. Freed complimented The Phillips Company on their
presentation.
Mr. Cloutier asked that when possible material should be run back
to back for cost effectiveness.
Page Three
Board Meeting of July 10, 1985
Mr. Phillips will return to the Finance Committee meeting to
discuss the cost of the various types of advertising set forth in
"Promotional Strategy for Capital City Airport".
The Phillips Company was asked to do a piece for the newspaper on
George Carr being elected Chairperson.
INFRARED ROOF ANALYSIS
Management was instructed to proceed with the lowest acceptable
bid of the three proposals received.
CHECK REGISTER APPROVAL
IT WAS MOVED by Mr. Freed and supported by Mr. Croff that the
Board approve the Check Register. Motion carried.
RECOMMENDATION FOR CONTRACT AWARDS
IT WAS MOVED by Mr. Freed and supported by Mr. Cloutier that the
Board approve contract #FM19-1-C127 in the amount of $415,927.40
with Reith Riley of Battle Creek for construction of Taxiway "D",
repair of "C", and taxistreets. Total cost over run will be
approximately $20,000.00. Motion carried.
IT WAS MOVED by Mr. Freed and supported by Mr. Croff that the
Board approve contract number FM19-1-C129 to C & L Electric in
the amount of $111,761.70. Motion carried.
IT WAS MOVED by Mr. Freed and supported by Mr. Croff that the
Board approve the contract with Imperial Blacktop in the amount
of $61,425.00. Contract #FM19-1-C128; for sealcoat of the
bituminous ramps. Motion carried.
In all of the aforementioned bids, no irregularities were noted
and no bids were rejected.
COMMITTEE REPORTS
Nothing further to report under Facility & Operations.
Nothing further to report under Finance.
Under Personnel, Mr. Carr reported on a letter received from the
F.O.P. relative to a deferred compensation plan. They fear the
Reagan Administration may eliminate new plans. Mr. Carr will
meet with Ingham County representatives and have a report in the
very near future.
Mr. Bacon reported the F.O.P. had dropped the grievance on
scheduling. The sick leave grievance_ also will be dropped. A new
grievance on additional duties is approaching Step 2 of the
grievance procedure.
Page Four
July 10, 1985 Board Meetin
EXECUTIVE OFFICER'S REPORT
Mr. Bacon reported the new Chairperson needs to appoint a Board
Member to the Master Plan Review Committee. The first meeting of
that committee is July 29th in the Amelia Earhart Room. Mr. Carr
said if any Board Member is interested in serving on the Master
Plan Review Team he/she should let him know.
Mr. Freed asked whether moving the individual from Maintenance
back to Public Safety was discussed with the Board. He went on
to say the matter was discussed at great length when the person
was moved into Maintenance and it would seem a report should have
been made when he was moved back to Public Safety.
Mr. Bacon explained the situation and then was directed to make a
full report at the next Personnel Committee meeting.
Mr. Bacon advised of a Dawn Patrol at Capital City Airport on
July 21st.
OLD BUSINESS
No Old Business.
NEW BUSINESS
Mr. Carr said in discussing some of the terms of the committee
members and/or chairpersons of the various committees, he would
like to propose in the future that the committee chairs stay in
place for two years; that is, Facility & Operations, Finance, and
Personnel. He continued saying it takes one year before a Board
Member can effectuate anything positive and there is a lot to
learn in one year. Mr. Carr said he would feel very comfortable
remaining Chairperson of the Personnel Committee.
ADJOURNED
IT WAS MOVED and supported to adjourn; time being 7:25 p.m.
Motion carried.
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George -M. Carr
Chairperson
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CAPITAL REGION AIRPORT AUTHORITY
BOARD MEETING
AUGUST 8,.1985
Present
George Carr, Chairperson
Thomas Croff, Vice Chairperson
Norman Cloutier, Board Member
Anne Sharpe, Board Member
Peggy Bokovoy, Secretary
Also Present
Russell Brown, Executive Director
Louis Bacon, Asst. Airport Manager
Daniel Otto, Airport Technical Aide
Marion Stevens, Secretary
Members of the Public
Jim Phillips, The Phillips Company
George Gundlach, The Phillips Company
Gayland Tennis, Lansing Community College
Darwin Gibbs, Lansing Community College
R. C. Brokob, Director of Maintenance
Fred Coryell, F.O.P.
Chairman Carr called the meeting to order at 6:00 p.m. and a
quorum was declared present.
APPROVAL Or' THE MINUTES
IT WAS MOVED by Mrs. Sharpe and supported by Mr. Croff that the
minutes of the July Board Meeting be approved as presented.
Motion carried.
COMMUNICATIONS
Two press releases from Piedmont Airlines were reviewed and
filed.
CORPORATION COUNSEL'S REPORT
There was no report.
PUBLIC COMMENT
Gayland Tennis and Darwin Gibbs were present to answer any
questions regarding the additional space to be leased by Lansing
Community College.
LANSING COMMUNITY COLLEGE
IT WAS MOVED by Mrs. Sharpe and supported by Mr. Croff that the
Board approve leasing the additional space to Lansing Community
College as recommended by committee; that is, the shaded area on
the drawing provided, at one-half the land lease cost provided
no structures are erected on the premises leased and if LCC
Page Two
Board Minutes
August 8, 1985
wishes to build on the property, there would be a renegotiation
of the lease. In addition, LCC will bear the expense for
relocation of the perimeter fence.
Roll Call vote:
Cloutier - abstained
Croff - yes
Sharpe - yes
Carr - yes Motion carried.
THE PHILLIPS COMPANY ADVERTISING BUDGET
The advertising budget was returned out of committee without
recommendation and The Phillips Company was to contact each
Board Member individually, as well as the Airport Manager, to
explain the budget on a one to one basis.
After going through the proposed advertising budget relative to
promotion type, description, and frequency, George Gundlach
explained the funds to cover the cost of advertising would be
returned to the airport through enplanement dollars derived from
a very minor turnaround of people now going to Detroit who would
then be flying out of Lansing.
A deeper explanation of the enplanement dollars formula,
provided by Mr. Otto, showed a return of only $18,000.00, not
$45,000.00 as mentioned by Mr. Gundlach.
Mr. Carr said that half the proposed advertising budget would be
closer to the recoupable amount per passenger. Approval of half
of the advertising budget would launch the Authority into three
months of the advertising campaign. By allowing the campaign to
begin to work, co-sponsorship could be encouraged.
IT WAS MOVED by Mrs. Sharpe and supported by Mr. Croff that the
Board establish a budgeted item of $45,315.00 from unencumbered
funds as the estimated total cost of the advertising campaign as
presented by The Phillips Company.
Cloutier - yes
Croff - yes
Sharpe - yes
Carr - yes Motion carried.
IT WAS MOVED by Mrs. Sharpe and supported by Mr. Croff that the
Board authorize actual expenditures from the budgeted item in an
amount not to exceed $28,300.00 to be spent approximately the
first three months of the advertising campaign.
Cloutier - yes
Croff - yes
Sharpe - yes
Carr - yes Motion carried.
Page Three
Board Minutes
Auqust 8, 1985
A.I.S.
IT WAS MOVED and supported that the Board approve leasing space
to A.I.S. for construction of a hangar to house their aircraft,
subject to review of legal counsel. Motion carried.
RESOLUTION FOR WIRE TRANSFERS & SIGNATURE CARDS
IT WAS MOVED by Mr. Cloutier and supported by Mr. Croff that the
Board approve said Resolutions. Motion carried.
APPROVAL OF THE CHECK REGISTER
IT WAS MOVED by Mr. Cloutier and supported by Mrs. Sharpe that
the Board approve the Check Register. Motion carried.
COMMITTEE REPORTS
Facility & Operations had nothing further to report.
Finance had nothing further to report.
Personnel - as part of the F.O.P. negotiated agreement the Board
was asked to consider a deferred compensation program.
IT WAS MOVED by Mrs. Sharpe and supported by Mr. Cloutier that
the Board consider a deferred compensation program under New
Business. Motion carried.
EXECUTIVE OFFICER'S REPORT
Mr. -Brown reported on the Cerebral Palsy movement at Capital
City Airport for the national games at MSU and he had nothing
but compliments for the crew.
Mr. Brown reported that Allegheny Airlines is pressed for time.
The architect is working with the counter designer and they do
not want to wait until August 21st for the bid opening but will
pay for the installation of the counter podium on the second
level themselves. The Authority will perform the work and
Allegheny will reimburse.
The Airport Manager asked for a special -board meeting on August
21st prior to the committee meetings to consider contracts for
renovation of the Allegheny space.
OLD BUSINESS
Mr. Cloutier requested an agenda item for the next committee
meeting covering professional development among officials and
operators on the airport.
Page Four
Board Minutes
Auqust 8, 1985
NEW BUSINESS
ELECTION OF VICE CHAIRPERSON
IT WAS MOVED by Mrs. Sharpe and supported by Mr.
Thomas Croff be nominated Vice Chairperson.
There being no further nominations, Mr. Croff
Chairperson.
DEFERRED COMPENSATION
Cloutier that
Motion carried.
was elected Vice
IT WAS MOVED by Mr. Cloutier and supported by Mrs. Sharpe that
the Board contract with James M. Lowder & Associates to allow
the management and staff of Capital Region Airport Authority to
employ and participate in a tax deferred compensation program.
Motion carried.
ADJOURNMENT
There being no further business to come before the Board, IT WAS
MOVED and supported to adjourn; time being 7:30 p.m. Motion
carried.
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George Carr, Chairman "Ir
A. okovoy, Sec Y15611ary
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CAPITAL REGION AIRPORT AUTHORITY SFP
SPECIAL BOARD MEETING
AUGUST 21, 1985 6
The Special Board Meeting was called to order at 6:00 p.m. by
Chairman George Carr.
Present: George Carr, Anne Sharpe, Thomas Croff, and Norman
Cloutier. Also present: Russell Brown, Louis Bacon, Daniel
Otto. Members of the Public: Fred Coryell.
ALLEGHENY AIRLINES TERMINAL REMODELING
IT WAS MOVED by Mrs. Sharpe and supported by Mr. Cloutier that
the bid of Dornet Construction Company be accepted in the amount
of $48,300.00 which is the base bid less the structural column.
Motion carried unanimously.
The minutes reflect there were no bids rejected due to
irregularities. There were no inquiries nor appeals.
ADJOURNED
There being no further business to come before the Board, IT WAS
MOVED and supported to adjourn the Special Board Meeting.
Motion carried.
George Carr, Chairperson Peg kovo , Secretary
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LANSING CIVIC CENTER
Regular Meeting of the Civic Center Board
October 15, 1985
A. Meeting called to order by Chairman Rex Sessions at 7:30pm.
B. Present: Lane, Redburn, Hendrickson, Sessions, Story, Schwan.
Absent: Perez
C. Minutes of the June 18, 1985 meeting were approved.
NO PUBLIC PRESENT
Chairman Sessions introduced the newest member of the Civic Center
Board, Mr. Lee Hendrickson, to all present.
D. Unfinished Business:
1. Board members reviewed the Civic Center Board Yearly Evaluation
report sent to the Mayor in June.
There was some discussion regarding Item #2 of the report
regarding the catering contract.
Mr. Scott Story made a motion to amend Item #2 on the report
to read as follows:
The Civic Center Board has approved a contract
for caterers who wish to cater in the building.
Currently, the contract is in City Council. We
urge Council to approve the proposed contract,
which has been held up in Public Properties and
Safety Committee since October, 1984.
Seconded by Miss Priscilla Lane. Unanimously approved.
E. New Business:
1. Mr. Askie reported he had met with a consultant hired by the
City to evaluate what should be done with the current Civic Center.
The consultant's name is Bill Cunningham, whose comment was,
"Why do they want to do away with the building?" Mr. Askie
stated he had requested a copy of Mr. Cunningham's completed
report but he has not received it yet.
Mr. Askie also stated an option for the Civic Center is the
City may keep both building's open and run the new Exhibition
Center with a Manager and an Assitant Manager in this building.
After much discussion, Mr. William Schwan made a motion to
send a formal request from the Civic Center Board to the Mayor
requesting a copy of Mr. Bill Cunningham's evaluation report
of the existing Civic Center building.
Motion was supported by Mr. Scott Story and unanimously carried.
Civic Center Board Meeting
October 15, 1985
Page -2-
2. Mr. Dale Redburn inquired about the issue raised by Steve Dines
at the Lansing City Council meeting on October 14th.
Mr. Darrell Askie reported he is still not really clear on
the situation but his understanding is that Mr. Dines is
with the Holy Greek Orthodox Church, which is hosting a function
in the Main Auditorium in November. At first it sounded
as if Mr. Dines was complaining about discrepencies in rental
rates. However, after speaking with Mr. Dine's brother it
seems the discontent is over the liquor liability insurance
the church had purchased for the evening.
3. Chairman Rex Sessions turned the meeting over to Vice -Chairman
William Schwan so he could present an issue to the Board.
Mr. Sessions inquired regarding the original City Charter
and what it had to say about the Veterans which meet in this
building and about provisions for the Prudden name, whose
donation of property made the Civic Center a reality.
Mr. Sessions stated William K. Prudden donated all the land
and at that time a building known as "Prudden Auditorium" in
which public concerts and dances were held years ago. When
the City wanted to build the Civic Center facility, signatures
were obtained from the surviving Prudden family members to allow
demolition of the old Prudden Auditorium. In return, the City
named a room inside the Civic Center after Mr. Prudden. This
room,is called Prudden Hall and Mr. Prudden's picture hangs
in the Prudden Hall lounge. Mr. Sessions question then, is
what will happen to the Prudden name when the new Exhibit Center
is opened and the existing Civic Center is abolished.
Mr. William Schwan stated the subject of what would happen
to the Veterans had been brought up at a previous meeting
and Mr. Sessions, Mr. Redburn, and himself were going to check
into the matter.
Mr. Redburn stated that he spoke with Councilman Lindemann
regarding the Veterans and his comment had been the City is
morally obligated but not legally obligated and the City would still
provide a place for them. However, nothing was ever brought
up on the subject of provisions for the Prudden name.
Mr. Rex Sessions made a motion a letter be sent to the Mayor
and City Council with a copy to the City Attorney requesting
information regarding the provisions for the Veterans and
the Prudden name as follows:
Civic Center Board Meeting
October 15, 1985
Page -3-
First, what is the City's intention for replacement
of the Veteran's facilities now located in the Civic
Center in the event the building is sold or committed
to other uses.
Secondly, what is the City's intent for provision of
the William K. Prudden name, which is presently memo-
rialized in the current Civic Center facility.
Supported by Miss Priscilla Lane and unanimously carried.
Vice -Chairman Schwan turned the meeting back over to Chairman Sessions.
F. Manager's Report:
1. Mr. Askie reported the concession contract is coming up for
bid on October 29, 1985. Current concessionaire is Kwik Kafe,
which Mr. Askie thought would continue on an extended contract.
The specifications for the bid hie not changed much but will
most certainly be in the best interest of the City and the
Civic Center.
Mr. William Schwan stated the revenues are up over last year
at this same time and expenditures are down. Utility costs
seem to be about the same.
Mr. Askie said he had met with an energy firm which suggests
various alternatives for saving energy. This is done at their
own expense until energy savings are realized and at that time
they are paid a percentage of the amount saved.
2. Mr. Askie reported the "Mexico Relief" fund raising dance was
a success. Approximately 1600 people attended and $27,000.00
was raised.
G. Announcements:
1. The next Board meeting will be November 19, 1985 at 7:30pm
in the Main Office.
H. Meeting adjourned by Chairman Sessions at 8:30pm.
Robin Edmondson
Recording Secretary
OFFICIAL PROCEEDINGS
of the
BUILDING BOARD OF APPEALS
Aove,nber 12, 1985
MEMBERS PRESENT: Arthur Rapp, Frank Throop, Richard Stuckman,
Richard Jones and Grey Turney.
INSPECTORS PRESENT: John Gillengerten, James Schiedt, James Kzeski,
Leonard Labioda, Jack Nelson and Ralph Goff.
GUESTS PRESENT: Walter Sinkow, Paul Potts, Bili Frank, Jcff Martineau
and Jim Sabo.
The meeting was called to order at 2:00 p.m. by Arthur Rapp.
The minutes of the last meeting, October 8, 1985, were approved
as printed by a motion made by Frank Throop and seconded by Richard Jones.
Vote: Unanimous
Appeal #335 -Tectum ceiling tile usage.
After discussion, a motion was made by Richard Stuckman and seconded
by Frank Throop to allow Tectum ceiling tile to be used as one
hour ceiling if installed within an approved rated ceiling support
grid system.
Vote: Unanimous
Appeal #336 - Range and vent system without fire exiting.
After discussion a motion was by Richard Stuckman and seconded
by Richard Jones to deny the appeal.
Vote: Unanimous
Appeal #337 - Part A - Parapet wall requirements; Part B - Occupancy
wall openings.
Part A - After discussion a motion was made by Richard Stuckman
and seconded by Richard Jones to allow material fire protection
in lieu of a 30" high parapet wall if the entire wall/roof areas
within 20' of the property line is protected as follows:
(1) Exterior enclosure of soffit with 5/8" drywall Type "X"il
(2) Fire stop above top plate with 2" fire resistive solid blocking.
(3) Cover interior wall blocking with 5/8" type "X" drywall from
bottom plat to underside of roof fire resistive sheathing.
(4) Fire resistive trusses within 20' of property line.
Vote: Unanimous
Part B - Occupancy separation windows and door.
A motion was made by Richard Jones and seconded by Frank Throop
to allow 2' X 5' windows with steel rated frames with two layers
of ," wire glass with air space between. The door is to be 1
hour rated with a maximum opening for glazing to be 10" X 10"
of 4" wire glass.
Vote: Unanimous
The meeting adjourned at 4:58 p.m. by a motion from Frank Throop
and seconded by Richard Jones.
Vote: Unanimous
Respectfully submitted,
'Aa John S. Gillengerten
Secretary
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