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HomeMy WebLinkAbout2021 Planning Board Minutess ` LANSING PLANNING BOARD Regular Meeting February 2, 2021 6:30 p.m., Virtual Meeting Andy Schor Mayor The meeting was conducted as an online teleconference in compliance with the Open Meetings Act, as amended, and to follow recommendations by the Centers for Disease Control and other public health agencies concerning the COVID-19 pandemic. MINUTES -Approved 5/4/21 1. OPENING SESSION Mr. Ruge called the meeting to order at 6:45 p.m. a. Present: Katie Alexander (remotely from Lansing, MI), Farhan Bhatti (remotely from Lansing, MI), Marta Cerna (remotely from Lansing), Tony Cox, (remotely from Lansing), Monte Jackson (remotely from Lansing), John Ruge (remotely from Lansing, MI) b. Absent: Josh Hovey C. Staff: Sue Stachowiak, Doris Witherspoon, Andy Fedewa 2. APPROVAL OF AGENDA — The agenda was approved by unanimous consent 3. COMMUNICATIONS — • Letter from Emma Henry, Assistant Executive Director, Capital Area Housing Partnership, in support of CDBG, HOME, ESG federal funds for fiscal year 2021/2022 4. PUBLIC HEARINGS a. FY 2021/2022 Proposed Funding Allocations — CDBG, HOME, ESG Resources. Ms. Witherspoon stated that the purpose of the public hearing is to receive input on the proposed funding allocations for the fiscal year 2021 (7/1/21-6/30/22) Community Development Block Grant Annual Action Plan. She said that the amount of the appropriations that the City will be receiving for fiscal year 2021 are estimated to be the same as last year, but exact numbers are not available at this time, however, as with previous years, the City of Lansing will proceed with the Action Plan process/schedule and plan based on the previous year's allocations and adjust accordingly once the actual allocations are received. She said that the budget projections are subject to pro -rata adjustments based on the actual amounts awarded to the City of Lansing by the Department of Housing and Urban Development. Ms. Witherspoon stated that CDBG funds can be used to fund housing rehabilitation, public service programs, and economic development that benefits persons of low to moderate income. She said that the HOME program provides down payment assistance for home buyers as well as funding for new housing and housing rehabilitation. ESG eligible activities include rapid re -housing, homelessness prevention, street outreach and emergency shelter operations. Due to the on-going Coronavirus pandemic, the City of Lansing requested and was granted a one (1) year extension for its new five-year consolidated plan which will be drafted for the years 2022 — 2026. to Ms. Witherspoon stated the proposed objectives, goals, and projected uses of funds are presented tonight for Planning Board approval. Planning Board Minutes January 5, 2021 Page 2 Mr. Ruge opened the public hearing. Emma Henry, Assistant Executive Director, Capital Area Housing Partnership (CAHP), detailed the activities of CAHP and their prior use of federal funds. Ms. Alexander asked if CAHP has resources for people facing evictions. Ms. Henry answered that they can assist people within their organization if applicable or can direct them to resources elsewhere through their resource guide on their website. There is an ongoing situation during the coronavirus pandemic and they have assisted 450 households in the area so far. Ms. Witherspoon mentioned the Continuum of Care, a group of organizations within the City that work together to assist people in need. Seeing no one else wishing to speak, Mr. Ruge closed the public hearing. 5. COMMENTS FROM THE AUDIENCE — None 6. RECESS — Not taken 7. BUSINESS A. Consent Items (1) Minutes for approval: January 5, 2021 The minutes from the January 5, 2021 Planning Board meeting were approved without objection. (2) FY 2021/2022 Proposed Funding Allocations — CDBG, HOME, ESG Resources. The FY 2021/2022 Proposed Funding Allocations - CDBG, HOME, ESG Resources were approved without objection. B. Old Business —None C. New Business (1) Act -1-2021, Forest & Collins Roads Shared Use Pathway & Street Roundabout Mr. Fedewa stated this is a request from the City of Lansing Public Service Department to acquire permanent easements to add a center turn lane to Forest Rd at Collins Road, to construct a shared use pathway, and to construct a roundabout at the intersection of Forest and Collins Roads. These projects are to create a non -motorized connection to the Bear Lake Pathway and the new McLaren Hospital facility as well as street improvements to improve circulation and safety. Andy Kilpatrick, Director of the Department of Public Service, gave more details Planning Board Minutes January 5, 2021 Page 3 about the project and stated that there will not be a full lane -widening along Forest Rd. east of I-496/US-127, but that the bike lane will be shifted to the pathway and about a half of a lane added to accommodate the center turn lane. Mr. Kilpatrick stated that the pathway will be on the south side of the street and will connect from the Bear Lake Pathway to the west and extend to the north side to the entrance of the Henry Center and the golf course clubhouse. A part of this overall project, but not part of this request, will be to reconfigure Collins Rd. to provide for bike lanes from the intersection south to Jolly Rd. Mr. Cox made a motion, seconded by Ms. Alexander, to approve Act -1-2021, Forest & Collins Roads Shared Use Pathway & Street Roundabout. On a voice vote the motion passed unanimously (6-0). 8. REPORT FROM PLANNING MANAGER — None 9. COMMENTS FROM THE CHAIRPERSON — None 10. COMMENTS FROM BOARD MEMBERS Ms. Cerna questioned if the `smoke stakes' of the Eckert Power Station were being removed with the power station's eventual decommissioning and redevelopment. Ms. Stachowiak answered that staff will research if the Planning Board reviewed a case pertaining to the smoke stakes and will see if they can find an update about the power station for the Board. 11. PENDING ITEMS: FUTURE ACTION REQUIRED — None 12. ADJOURNMENT — The meeting was adjourned at 7:15 p.m. LANSING PLANNING BOARD Regular Meeting May 4, 2021 6:30 p.m., Virtual Meeting Andy Schor Mayor The meeting was conducted as an online teleconference in compliance with the Open Meetings Act, as amended, and to follow recommendations by the Centers for Disease Control and other public health agencies concerning the COVID-19 pandemic. MINUTES —Approved 6/1/21 1. OPENING SESSION Mr. Hovey called the meeting to order at 6:40 p.m. a. Present: Katie Alexander (remotely from Lansing, MI), Farhan Bhatti (remotely from Lansing, MI), Marta Cerna (remotely from Lansing), Tony Cox, (remotely from Lansing), Monte Jackson (remotely from Lansing), Josh Hovey (remotely from Lansing, MI) b. Absent: John Ruge, Thomas Morgan C. Staff: Sue Stachowiak, Andy Fedewa, Barb Kimmel 2. APPROVAL OF AGENDA — The agenda was approved by unanimous consent 3. COMMUNICATIONS — None 4. PUBLIC HEARINGS — None 5. COMMENTS FROM THE AUDIENCE — None 6. RECESS — Not taken 7. BUSINESS A. Consent Items (1) Minutes for approval: February 2, 2021 The minutes from the February 2, 2021 Planning Board meeting were approved without objection. B. Old Business — None C. New Business (1) Act -3-2021, FEMA Hazard Mitigation Grant Acceptance (Phase 6) Sue Stachowiak, Zoning Administrator, stated that the City has applied through the State of Michigan, Michigan State Police and Emergency Management & Homeland Security for Federal Emergency Management Agency (FEMA) Hazard Mitigation Grants (HMGP) and has been awarded $569,232.56 in grant funds over a period of several years. The purpose of the grant is to fund the acquisition of properties located in the 100 year flood plain and demolition of the structures located thereon in order to reduce the risk of flooding and potentially reduce the rates for flood insurance. Ms. Stachowiak said that the City is beginning Phase 6 of this effort which involves the Planning Board Minutes May 4, 2021 Page 2 acquisition of up to 9 residential properties in the Urbandale & Baker-Donora areas that are located within the 100 year flood. She said that the staff recommendation is to approve the Act request to allow for the acquisition of the properties. Barb Kimmel, Community Development Coordinator, stated that the floodplain property grant acquisition program allows residents to sell their property for fair market value so that they can move out of the flood plain, thus reducing their exposure to safety hazards and property damage/loss caused by flooding. She said that the City has acquired more than 30 properties in the 100 year flood plain to date, some of which are being used for gardening and others will be included in a project to reduce water pollution and stormwater runoff and improve biodiversity by restoring a natural riparian buffer on the Red Cedar River. Ms. Alexander asked how the proposed properties were selected. Ms. Kimmel responded that the properties are volunteered by the homeowners. She said that unfortunately they did not include a map of the properties that have already been acquired by the earlier grant rounds to convey the overall pattern, but the parcels shown on the maps that are included in the packet that have a `0' are vacant. Ms. Alexander asked if the end goal is to demolish all properties within the floodplain. Ms. Kimmel answered affirmatively. Mr. Jackson made a motion, seconded by Dr. Bhatti, to approve Act -3-2021, FEMA Hazard Mitigation Grant Acceptance (Phase 6). On a voice vote the motion passed unanimously (6-0). (2) Act -2-2021, N Eighth St. Street Vacation Andy Fedewa, Planner, stated that this is a request by Sparrow Health Systems to vacate the one -block section of the N. Eighth Street right-of-way between E. Michigan Avenue and Jerome Street. He said that the vacation will allow for the redevelopment of the 800 and 900 blocks of E Michigan Avenue for an outpatient s surgery center. Mr. Fedewa stated that the vacated street will provide access to the parking lot just as the street currently provides access to the existing surface parking lots to its east and west. Mr. Fedewa stated that none of the responding agencies expressed concerns about the proposed vacation except to say that utilities will need to be relocated or protected by permanent easements. Mr. Fedewa stated that while the Planning Office has concerns about the redevelopment resulting in a vast amount of surface parking along E. Michigan Avenue which is one of the City's major activity corridors, the recommendation is to approve Act -2-2021 with the following conditions: • Sparrow Health Systems shall enter into a street light agreement with the Board of Water and Light, if the lighting is not removed or replaced with interior site lighting. Planning Board Minutes May 4, 2021 Page 3 • Easements for existing utilities (water, sanitary sewer, electric lines, street lighting, communications, etc.) shall be executed. • Any relocation or removal of third party company infrastructure from the BWL street poles will be coordinated directly between Sparrow Health Systems and each company with cost for relocation or removal agreed upon between those parties. Eric Iversen, Senior Project Manager of LSG Engineers & Surveyors, stated that the applicant is agreeable to the conditions of approval as recommended in the staff report. Ms. Alexander asked about pedestrian traffic between E. Michigan Avenue and Jerome Street. Mr. Iversen stated that they are planning a north -south walkway that will be roughly aligned with Eighth Street to the north and south. Mr. Hovey asked if there will be directional signage for the parking lot. Mr. Iversen responded that they have not looked into signage yet but that is something that could be considered. Mr. Cox made a motion, seconded by Mr. Jackson, to approve Act -2-2021, the vacation of N. Eighth Street between E. Michigan Avenue and Jerome Street with the conditions that: • Sparrow Health Systems shall enter into a street light agreement with the Board of Water and Light, if the lighting is not removed or replaced with interior site lighting. • Easements for existing utilities (water, sanitary sewer, electric lines, street lighting, communications, etc.) shall be executed. • Any relocation or removal of third party company infrastructure from the BWL street poles will be coordinated directly between Sparrow Health Systems and each company with cost for relocation or removal agreed upon between those parties. On a voice vote the motion passed unanimously (6-0). 8. REPORT FROM PLANNING MANAGER — Ms. Stachowiak stated that the Form -Based Zoning Code has taken effect and staff has discovered some minor omissions and clerical errors that need to be corrected. She said that the proposed amendments will be on the June 1St meeting agenda. 9. COMMENTS FROM THE CHAIRPERSON — None 10. COMMENTS FROM BOARD MEMBERS — None 11. PENDING ITEMS: FUTURE ACTION REQUIRED —None 12. ADJOURNMENT — The meeting was adjourned at 7:00 p.m. LANSING PLANNING BOARD Regular Meeting June 1, 2021 G 6:30 p.m., Virtual Meeting Andy Schor Mayor The meeting was conducted as an online teleconference in compliance with the Open Meetings Act, as amended, and to follow recommendations by the Centers for Disease Control and other public health agencies concerning the COVID-19 pandemic. MINUTES — Approved 10/5/2021 OPENING SESSION Ms. Alexander called the meeting to order at 6:45 p.m. a. Present: Katie Alexander (remotely from Lansing, MI), Farhan Bhatti (remotely from Lansing, MI), Marta Cerna (remotely from Lansing), Monte Jackson (remotely from Lansing), Thomas Morgan (remotely from Lansing, MI), John Ruge (remotely from Lansing) b. Absent: Josh Hovey, Tony Cox C. Staff. Sue Stachowiak, Andy Fedewa, Brett Kaschinske (Director Parks and Recreation) 2. APPROVAL OF AGENDA — The agenda was approved by unanimous consent 3. COMMUNICATIONS — Mayor Andy Schor expressed his thanks to members of the Planning Board for their service to the City and their professionalism in hearing cases that affect development and city planning in Lansing. PUBLIC HEARINGS A. Form -Based Zoning Code Amendments — Ms. Stachowiak stated that the Form -Based Zoning Code went into effect May 1, 2021 and that while staff continues to support the intent of the document certain provisions have been reviewed since staff started working with the full ordinance while discussing questions with the public and from project applications. The Planning and Zoning Office is proposing numerous minor edits like fixing typographical errors and rewording provisions to make them simpler to understand and implement. Staff is not proposing any major changes that would alter any zoning district chapter or the intent of other general chapters (General Provisions, Landscaping, Parking, etc.). Ms. Stachowiak explained that staff is also proposing a few changes to the zoning map to cover parcels that were accidentally left off or to correct parcels that differ from the future land use map of the Comprehensive Plan and now unintentionally make some properties non -conforming. Ms. Alexander opened up the public hearing. See no one wishing to speak, Ms. Alexander closed the public hearing. COMMENTS FROM THE AUDIENCE — None 6. RECESS — Not taken 7. BUSINESS A. Consent Items Planning Board Minutes May 4, 2021 Page 2 (1) Minutes for approval: May 4, 2021 The minutes from the May 4, 2021 Planning Board meeting were approved without objection. B. Old Business —None C. New Business (1) Act -4-2021, Property Acquisitions for Park Land: Andy Fedewa, Planner, stated this is a request by the City's Parks and Recreation Department to acquire two parcels of vacant land on the southwest side of the city to be combined with Fine Park. The Parks and Recreation Department has a goal of obtaining land along or adjacent to the rivers to preserve natural areas. These parcels are currently owned by the Lansing School District and are roughly 65 acres in size. Mr. Fedewa stated that these parcels could be developed for future single-family houses under the current R-2 zoning designation, but this area was also delineated as a Natural Area Opportunity in the Design Lansing Comprehensive Plan. Staff recommended approval of the application as proposed to support the goals of the Parks and Recreation Department and the City's Comprehensive Plan. Mr. Morgan commented that he believes Fine Park is a hidden gem of Lansing and that he supports its expansion. Mr. Morgan made a motion, seconded by Dr. Bhatti, to approve Act -4-2021, Property Acquisitions for Park Land. On a voice vote the motion passed unanimously (6-0). (2) Act -5-2021, Property Acquisitions for Non -Motorized Pathway: Mr. Fedewa stated this is a request by the City's Parks and Recreation Department to acquire two parcels of vacant land near the new McLaren Hospital campus to become part of the non -motorized recreational pathway. These parcels are currently owned by Michigan State University. Mr. Fedewa stated that although this land could be developed under the provisions of the INST-1 zoning district, this area is also part of a Natural Area Opportunity in the Design Lansing Comprehensive Plan. Staff recommended approval of the application as proposed to support the goals of the Parks and Recreation Department and the City's Comprehensive Plan. Mr. Morgan made a motion, seconded by Mr. Jackson, to approve Act -5-2021, Property Acquisitions for Non -Motorized Pathway. On a voice vote the motion passed unanimously (6-0). (3) Act -6-2021, Sale of City -Owned Properties: Mr. Fedewa stated this is a request by the City's Parks and Recreation Department to sell three parcels of vacant land currently owned by the City of Lansing. These parcels are within established residential neighborhoods and are not necessary for the Planning Board Minutes May 4, 2021 Page 3 operations of dedicated park land. All three parcels would be developable for single- family detached houses. The Parks and Recreation Department is proposing to transfer parcel # 33-01-01-11-426-022, along Stonewood Dr. to the Ingham County Drain Commissioner for the purpose of a drain project. Mr. Fedewa stated that parcel # 33- 01-01-28-482-141 has irregular dimensions and would most likely need variances to accommodate development. Staff recommended approval of the application. Mr. Morgan made a motion, seconded by Dr. Bhatti, to approve Act -6-2021, Sale of City -Owned Properties. On a voice vote the motion passed unanimously (6-0) (4) Form -Based Zoning Code Amendments Mr. Ruge, made a motion, seconded by Mr. Jackson to approve the Amendments to the Form -Based Zoning Code. On a voice vote the motion passed unanimously (6-0) 8. REPORT FROM PLANNING MANAGER — Ms. Stachowiak welcomed Mr. Morgan to the Planning Board and thanked him for his service. A. Discussion of Planning Board In-PersonNirtual Meetings - Ms. Stachowiak stated that due to the expiration of the local State of Emergency on July 12, all public board and commission meetings will be moving back to in-person meetings. For Planning Board the first meeting will be August 3rd and will be back in the Neighborhood Empowerment Center. 9. COMMENTS FROM THE CHAIRPERSON — None 10. COMMENTS FROM BOARD MEMBERS — None 11. PENDING ITEMS: FUTURE ACTION REQUIRED —None 12. ADJOURNMENT — The meeting was adjourned at 7:04 p.m. s , LANSING PLANNING BOARD Regular Meeting October 5, 2021 6:30 p.m. Andy Schor Neighborhood Empowerment Center 600 W Maple St. Mayor 1. 2. 3. 4. 5. 6. 7. MINUTES - Approved 11/3/21 OPENING SESSION Ms. Alexander called the meeting to order at 6:33 p.m. a. Present: Katie Alexander, Marta Cerna, Tony Cox, Monte Jackson, Thomas Morgan, John Ruge b. Absent: Dr. Farhan Bhatti (excused), Josh Hovey (excused) C. Staff. Andy Fedewa, Andy Kilpatrick, Public Service Department Director APPROVAL OF AGENDA — The agenda was approved by unanimous consent COMMUNICATIONS — None PUBLIC HEARINGS — None COMMENTS FROM THE AUDIENCE — None RECESS — Not taken BUSINESS A. Consent Items (1) Minutes for approval: June 1, 2021 The minutes from the June 1, 2021 Planning Board meeting were approved without objection. B. Old Business — None C. New Business (1) Act -7-2021, Vacation of Schoolcraft Drive & part of N. Washington Avenue Andy Fedewa, Planner, stated this is a request by Lansing Community College (LCC) to vacate Schoolcraft Drive and a section of N. Washington Avenue, located along the north property line of the college's main campus. Schoolcraft Drive is a one-way street that connects N. Grand Avenue and N. Capitol Avenue and serves as internal access between LCC's parking facilities. The City of Lansing has plans to convert N. Capitol and N. Grand from one-way to two-way streets which will eliminate the need for Schoolcraft Drive. The section of N. Washington Avenue south of Schoolcraft Drive to W. Shiawassee Street was closed in the 1970s to provide better pedestrian circulation through the LCC campus and was officially vacated and conveyed to LCC in 2003. This vacation request would be for the remainder of the street north of Schoolcraft Drive to Saginaw Street. Mr. Fedewa stated that staff is recommending approval of the request. Andy Kilpatrick, Director of Public Service said that as part of the vacation, access to Planning Board Minutes October 5, 2021 Page 2 Schoolcraft Drive will be removed at N. Capitol and N. Grand to reduce vehicular conflicts. This work will be part of LCC's responsibility. The City agrees to provide new access to LCC's campus at Saginaw Street. All existing storm inlets and storm drains will become part of LCC's maintenance responsibility. Chris MacKersie, Lansing Community College, said that the College agrees with the City's timeline and that the access points are already blocked for the ongoing Gannon Ramp reconstruction. Chairman Ruge expressed concerns about the access from Saginaw Street and the vehicular speeds that are sometimes present. Mr. Kilpatrick said there will be an entrance and exit point to and from Saginaw Street to assist with the traffic flow. Mr. MacKersie stated that there will still be other access points from LCC to N. Capitol and N. Grand to keep the circulation network open, and thus, it is not anticipated that there will be traffic back-ups. Mr. Morgan made a motion, seconded by Mr. Cox, to approve Act -7-2021, vacating Schoolcraft Drive & part of N. Washington Avenue. On a voice vote, the motion passed unanimously (6-0). (2) Act -8-2021, Sale of City -Owned Property, Lot 50: Mr. Fedewa stated this is a request by the City's Economic Development & Planning Department (EDP) to sell Lot 50 which is a City owned and operated parking lot at the southwest corner of E. Shiawassee Street and Pere Marquette Drive in the Stadium District. Lot 50 has generally seen a fair level of use by commuters and people parking during Lansing Lugnuts games, and was resurfaced in early 2020, but has experienced a sustained decrease in use during the Covid-19 pandemic. EDP had no plans to decommission the lot when it was resurfaced and has since been approached by a private party with an offer to purchase the lot. The Department recommends approval of the offer based upon its usage continuing to decrease and since the lot could aid in the redevelopment efforts of the block bounded by E. Michigan Avenue, N. Larch Street, E. Shiawassee Street, and Pere Marquette Drive. Mr. Morgan asked if Lot 50 was appraised or marketed publicly. Mr. Fedewa answered that it was not appraised or marketed, but the Department felt it was an acceptable offer for an underutilized property. Chairperson Ruge questioned why there was not a bid process for public property. Mr. Jackson requested a statement of how Lot 50 fits in with some sort of overall Parking Services Division plans. Mr. Cox stated he would like to see more due diligence with a public bid process. Ms. Cerra asked how the parcel would be marketed. Mr. Fedewa said he would have to confirm with Brian McGrain, Director of Economic Development, but usually city - owned lots are displayed on the State operated Redevelopment Ready Communities program and Lansing Economic Area Partnership (LEAP) websites. Planning Board Minutes October 5, 2021 Page 3 Chairperson Ruge stated that he would like to see more concrete redevelopment plans as there is too much surface parking downtown and in the Stadium District. Mr. Morgan agreed that he wants to see Lot 50 publicly marketed. Mr. Morgan made a motion, seconded by Mr. Jackson, to table Act -8-2021, to allow for an appraisal of the subject property, time for the property to be publicly marketed, and a brief review of how Lot 50 fits into the overall Parking Services plans. On a voice vote the motion passed unanimously (6-0). 8. REPORT FROM PLANNING MANAGER — A. Solar Energy Systems and Zoning Ordinance Memo: Mr. Fedewa stated the City's Sustainability Manager is going through the process of applying for SolSmart designation. This is a technical assistance organization that helps municipalities become ready and friendly for solar markets. A component of this process is to review the zoning code and its provisions for solar energy systems (SES). The Planning & Zoning Office has treated SES as an accessory in all zoning districts allowed by -right, but no text is explicitly stated in the current zoning code. Staff has included new language and provisions in the proposed Amendment Draft of the Form - Based Zoning Code that will be reviewed by City Council. The purpose of SolSmart review is to guarantee zoning provisions are not overly restrictive of solar energy systems. The Planning & Zoning Office supports this goal, but also maintains that SES should be treated similarly to other accessory structures and mechanical equipment standards. Generally proposed Amendment Draft language requires that wall-, roof-, and ground -mounted systems not excessively infringe on required yard setbacks or height limits. Chairperson Ruge expressed a concern about wall -mounted systems being allowed to project into the required side -yard setback if those minimums are 5' on one side of the house, 10' on the other. This reads that wall -mounted systems could be tilted within two feet of the property line. Mr. Fedewa agreed with the sentiment and stated generally in our most dense neighborhoods where this would be an issue that wall -mounted systems are not ideal because of the dense tree cover and that proximity to neighboring houses. Board Member Alexander asked if there is a fund to subsidize the costs of solar installations. Mr. Fedewa replied that this program does not offer any funding or grants and that the City should look into removing permit fees or starting a fund for installations, but those options are just a discussion for now. Board Member Jackson asked what benefits there are to designation. Mr. Fedewa replied that it is a way to comprehensively review the processes the City has in place and the City can market itself as open and able to handle solar systems city-wide. 9. COMMENTS FROM THE CHAIRPERSON — None 10. COMMENTS FROM BOARD MEMBERS — None 11. PENDING ITEMS: FUTURE ACTION REQUIRED — None 12. ADJOURNMENT — The meeting was adjourned at 7:08 p.m. s' LANSING PLANNING BOARD Regular Meeting November 3, 2021 6:30 p.m. Andy Schor Neighborhood Empowerment Center 600 W Maple St. Mayor MINUTES —Approved 12/7/21 1. OPENING SESSION Mr. Hovey called the meeting to order at 6:30 p.m. a. Present: Katie Alexander, Dr. Farhan Bhatti, Marta Cerna, Tony Cox, Josh Hovey, Thomas Morgan, John Ruge b. Absent: Monte Jackson (excused) C. Staff: Sue Stachowiak, Andy Fedewa 2. APPROVAL OF AGENDA — Planning & Zoning Staff requested that Act -8-2021 be removed from the agenda and that Act -1-2020 be added to Report from the Planning Office. Dr. Bhatti made a motion, seconded by Mr. Morgan, to table Act -8-2021, Sale of City -Owned Property, Lot 50. On a voice vote the motion passed unanimously (7-0). The revised Agenda was approved without objection. 3. COMMUNICATIONS — None PUBLIC HEARINGS — A. SLU-1-2021, Special Land Use Permit for a surface parking lot, Parcel ID #33-01-01-17- 226-182 (commonly known as 611 N Butler Blvd.): Ms. Stachowiak stated this is a request from A. L. Williams Consulting for a Special Land Use Permit to construct an off-street surface parking lot at Parcel ID #33-01-01-17-226-182, which is commonly known as 611 N Butler Blvd. This parcel is vacant and adjacent to commercial properties along the south 900 block of W Saginaw St. The parcel is currently zoned R -6b Urban Residential, which would allow for a single detached house with up to six (6) dwelling units. Although the parcel is zoned residential, an off-street surface parking lot is allowed by a special land use permit heard by the Planning Board and approved by City Council. Ms. Stachowiak stated that staff recommends denial of the application based on the possible conflict between increased noise, headlight glare, and motor vehicle activity, and nearby residents' quiet enjoyment of their residential property. Ms. Stachowiak stressed that if the Planning Board did vote to recommend approval of the application, staff recommends they include the following conditions: 1. Installation of a 6 -foot high, opaque fence along the south and west property lines of the subject property, except within the 20 -foot front yard setback area (the fence along the south property line may not extend closer than 20 feet to the front property line along Butler Blvd.),- and lvd.);and 2. The parking lot be designed with the drive aisle located along the south property line (north of the required 5 -foot landscape buffer strip) so that the row of parking on the subject property Planning Board Minutes October 5, 2021 Page 2 will be north of the drive and the headlights from the parked vehicles will face north rather than towards the adjoining residential properties. Mr. Ruge stated he is generally against allowing non-residential zoning and uses to expand into the residential side of the block since the block is split nearly 50150 MX -C and R -6b. Mr. Ruge questioned the actual need for additional parking at this location because there appears to be a lot of surface parking behind all the commercial buildings along this stretch of W Saginaw St. Mr. Morgan stated that Lansing has been noted as the capital city with the worst over- abundance of surface parking lots. There is already too much parking downtown and there is plenty of parking along the streets in the neighborhoods surrounding downtown. Mr. Morgan agreed with Mr. Ruge that he does not see the need for this expansion. Mr. Morgan made a motion, seconded by Mr. Ruge to deny SLU-1-2021, Special Land Use Permit for a surface parking lot, Parcel ID #33-01-01-17-226-182 (commonly known as 611 N Butler Blvd.) Mr. Hovey asked the applicant to speak about the need for additional parking. Mr. Williams, applicant, described the businesses that are starting to move into the buildings he owns, one being a motor vehicle window -tinting business that regularly sees 20-40 vehicles coming and going each day. Mr. Williams stated that there is an expectation that these cars will use off- street parking because of the level of care they are given by their owners. Mr. Williams explained that other businesses he is starting to rent to on this block have determined that there is not enough parking for their client base and have explicitly requested additional off- street parking. Mr. Williams said that he agrees to Planning & Zoning staff's recommendations and does not want to be detrimental to his neighbors. Dr. Bhatti explained that he works nearby and drives by this stretch of Saginaw St. daily. He commended the applicant for helping revive this block and getting new businesses in the area. Ms. Alexander asked staff to confirm that public notices were mailed and if any comments were received. Ms. Stachowiak confirmed that property owners within 300 feet of the subject parcel were notified by mail and that she did not receive any comments. Mr. Cox asked the applicant if parking is already leaking onto on -street parking. Mr. Williams replied yes. Mr. Morgan stressed that patrons of these businesses are able to walk a short distance if necessary and it is the purpose of on -street parking to help with local traffic. Mr. Hovey voiced support for helping local businesses succeed. Seeing no one of the public wishing to make a comment, Mr. Hovey asked for a vote on the original motion. On a roll call vote the motion failed (3-4). Ms. Alexander, Ms. Cerna, Mr. Cox, and Dr. Bhatti cast dissenting votes. Dr. Bhatti made a motion, seconded by Ms. Alexander, to approve SLU-1-2021, Special Planning Board Minutes October 5, 2021 Page 3 Land Use Permit for a new surface parking lot at 611 N Butler Blvd., with Staffs conditions that a 6 -foot high, opaque fence be installed along the south and west property lines and that the parking lot be designed to direct motor vehicle headlights away from the adjoining residential properties. Ms. Alexander requested staff to confirm that a site plan review will be required for the parking lot. Ms. Stachowiak stated that a site plan will be required and reviewed. Mr. Morgan conveyed that the charge of the Planning Board is to support the vision and implementation of the Design Lansing Comprehensive Plan and he does not believe additional surface parking in residential areas supports that work. On a roll call vote the motion passed (4-3). Mr. Morgan, Mr. Ruge, and Mr. Hovey cast dissenting votes. 5. COMMENTS FROM THE AUDIENCE — None 6. RECESS — Not taken 7. BUSINESS A. Consent Items (1) Minutes for approval: October 5, 2021 The minutes from the October 5, 2021 Planning Board meeting were approved without objection. B. Old Business — None C. New Business — None 8. REPORT FROM PLANNING OFFICE — A. Act -1-2020, Jerome St., N Holmes St. Street Vacation: Mr. Fedewa reminded the Planning Board that at the July 2020 regular meeting they heard a request from Sparrow Health Systems to vacate that portion of Jerome St. between N Holmes St. and N Pennsylvania Ave. and vacate that portion of N Holmes St. between Jerome St. and E Michigan Ave. Sparrow Hospital owns properties on both sides of these stretches and wanted control of the rights- of-way for redevelopment purposes. The Board found that the request could be granted since these streets solely serve the hospital and it would not have a detrimental effect on the transportation circulation network, but that they agreed with Planning & Zoning Staff's conditions concerning infrastructure maintenance agreements, utility relocation or easements, third -party facilities agreements, and that the non -motorized access along Jerome St. detailed in the Design Lansing Comprehensive Plan be preserved. Mr. Fedewa stated that it is common for the City Attorney to include an expiration term for street vacations if the conditions are not met and if the approved resolution is not filed properly. In this case, the resolution did expire, but Sparrow Health Systems still needs the vacation. Per ongoing discussions between Sparrow, the Board of Water & Light, and the City departments of Public Service, Economic Development & Planning, and the Office of the City Attorney, all parties have Planning Board Minutes October 5, 2021 Page 4 agreed that the street vacation application that was heard July 2020 remains unchanged and that all conditions are still agreed upon and able to be fulfilled. Mr. Fedewa explained that a public hearing is not required for an Act -33 Review and that a new vote by the Planning Board is not necessary since their recommendation of approval of Act -1-2020 is still valid, but it will need to be reapproved by City Council due to the resolution expiring. Mr. Fedewa asked if any Board members had any comments, concerns, or discussion for the Act. No Board members expressed any comments or concerns. 9. COMMENTS FROM THE CHAIRPERSON — None 10. COMMENTS FROM BOARD MEMBERS — Mr. Morgan asked if the meeting schedule is required to be posted at the Neighborhood Empowerment Center to comply with the Open Meetings Act. Mr. Fedewa replied that the meeting schedule is posted at the Planning & Zoning office, City Hall, and online, and that he would ask the City Clerk if it is also required at Planning Board's meeting location. 11. PENDING ITEMS: FUTURE ACTION REQUIRED —None 12. ADJOURNMENT — The meeting was adjourned at 6:55 p.m. LANSING PLANNING BOARD Regular Meeting December 7, 2021 6:30 p.m. Andy Schor Neighborhood Empowerment Center 600 W Maple St. Mayor MINUTES -Approved 2/1/22 1. OPENING SESSION Mr. Hovey called the meeting to order at 6:30 p.m. a. Present: Dr. Farhan Bhatti, Marta Cerna, Tony Cox, Josh Hovey, Thomas Morgan, John Ruge b. Absent: Katie Alexander (excused), Monte Jackson (excused) C. Staff: Sue Stachowiak, Andy Fedewa, Barb Kimmel, Doris Witherspoon d. Consultants: Amanda Warner, Carly Keough — Wade Trim 2. APPROVAL OF AGENDA — Planning & Zoning staff requested that Act -9-2021 be referred to and voted on as Act -1-2020 to conform to City Council records. Ms. Witherspoon stated that the FY 2022-26 Consolidated Plan is just on the agenda for a public hearing and should be removed from the consent items. The revised Agenda was approved without objection. 3. COMMUNICATIONS — • Letter of support for Act -1-2020 from Lansing Regional Chamber of Commerce • Email regarding Act -1-2020, noise and the condition of Sparrow Hospital properties from the Eastfield Neighborhood Association • Email regarding Act -1-2020, noise and the condition of Sparrow Hospital properties from Shannon and Todd Branstner • Email regarding Act -1-2020, noise and the condition of Sparrow Hospital properties from Amy Arguello and Fidel Maureira 4. PUBLIC HEARINGS — A. FY 2022-26, Consolidated Plan Public Hearing — CDBG, HOME, and ESG Resources Ms. Witherspoon introduced the FY 2022-2026 Consolidated Plan. The five year plan assess affordable housing, market conditions, and community development needs within the City. The City's Development Office conducts numerous public meetings to gather feedback and will hold two public hearings at the Planning Board. Ms. Witherspoon introduced Amanda Warner, Wade Trim, as one of the consultants assisting the City. [The Five -Year Consolidated Plan introductory presentation slides are available upon request] Ms. Warner gave a presentation about the Five -Year Plan an detailed the funds the City receives from the Federal government through the Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant programs. The Five -Year Plan strategizes how to utilize this funding for community development goals. Ms. Warner detailed the programs the funds are used for in the City, such as homebuyer assistance, affordable home construction, supportive services, houseless outreach and Planning Board Minutes December 7, 2021 Page 2 prevention, and emergency shelter operations. Ms. Warner shared various ways for the public to submit feedback. Chairperson Ruge opened the Public Hearing. Seeing no one wishing to speak, Chairperson Ruge closed the Public Hearing, B. SLU-2-2021, Special Land Use Permit for Electrical Substation, 5411 Wise Rd. Ms. Stachowiak stated this is a request from the Lansing Board of Water and Light (BWL) to construct a new electric power substation, to replace the existing substation on the subject property. The subject property is owned by BWL but zoned R-2 Residential so a Special Land Use Permit is necessary to build a new electrical power substation. Construction work will require that numerous trees be removed, there will be mature trees surrounding the substation compound area to provide proper screening. Additional evergreen trees will be planted to fill in any gaps. No residential properties are adjacent to the subject property. Ms. Stachowiak referred Planning Board members to the renderings of the project in their packet. The project will go through the standard site plan review process. Tony Heriford, Lansing Board of Water & Light, thanked Ms. Stachowiak for her introduction of the request and the Planning Board for their consideration of the new substation. Chairperson Ruge opened the Public Hearing. Seeing no one wishing to speak, Chairperson Ruge closed the Public Hearing. 5. COMMENTS FROM THE AUDIENCE — Jennie Gies, Ferguson Street, spoke about the noise from the mechanical equipment on the Sparrow Hospital property that affects the neighborhoods in the area. She also spoke about Sparrow owning multiple residential houses along Ferguson and Jerome Streets that are left vacant and not being maintained which is having negative impacts on the neighborhood. Ms. Gies shared an audio recording of the mechanical equipment. Michael Caine, Jerome Street, spoke about his involvement in the Lansing Intentional Community and requested information about the Consolidated Plan from the Development Office. Chris Thompson, Jerome St. spoke on the amount of trash that blows over from Sparrow Hospital into the Eastfield neighborhood and the noise from the mechanical equipment that affects the neighborhoods around it. Mr. Thompson recommended that Board Members visit a website for more evidence and information. Xiaoyu Yin, Jerome Street, President of the Eastfield Neighborhood Association, spoke about the noise of mechanical equipment from Sparrow Hospital and the amount of residential houses along Ferguson and Jerome streets that are being left vacant and not maintained after Sparrow purchased them. Margaret Tassaro, Horton Avenue, spoke about the noise of mechanical equipment from Sparrow Hospital that effects the neighborhoods around it and suggested Sparrow be more mindful and install green infrastructure to mitigate the noise pollution. Rebecca Anthony, Jerome Street. spoke about the level of noise pollution coming from the mechanical equipment on the Sparrow Hospital property and reiterated her neighbor's previous comments. Amy Argueilo, Jerome Street spoke about the noise from the mechanical equipment on the Sparrow Hospital property and the amount of residential houses along Ferguson and Jerome streets that are being left vacant Planning Board Minutes December 7, 2021 Page 3 and not being maintained after Sparrow purchased them. Ms. Argueilo shared a video recording of the noise from the mechanical equipment. Seeing no one else wishing to speak, Chairperson Ruge closed the Public Comment portion. 6. RECESS — Not taken 7. BUSINESS Mr. Hovey requested that SLU-2-2021 be removed from the consent agenda. Mr. Morgan moved, seconded by Dr. Bhatti, to remove SLU-2-2021 from the consent agenda. On a voice vote, the motion carried. A. Consent Items (1) Minutes for approval: November 3, 2021 The minutes from the November 3, 2021 Planning Board meeting were approved without objection. B. Old Business — None C. New Business — (1) SLU-2-2021, Special Land Use Permit for an Electrical Substation, 5411 Wise Road. Dr. Bhatti made a motion, seconded by Mr. Morgan to approve SLU-2-2021, Special Land Use Permit for an Electrical Substation at 5411 Wise Road. Mr. Hovey declared a potential conflict of interest and his desire to abstain from the vote. On a roll call vote the motion carried (5-0). Mr. Hovey abstained based upon a conflict of interest. Mr. Hovey explained that the Board of Water & Light is a client of the firm that he works for. (2) Act -1-2020, Jerome Street. N. Holmes Street Vacations Mr. Fedewa reminded the Planning Board that at the July 2020 regular meeting they heard a request from Sparrow Health Systems to vacate that portion of Jerome Street between N. Holmes Street and N. Pennsylvania Avenue and vacate that portion of N. Holmes Street between Jerome Street and E. Michigan Avenue. He said that Sparrow Hospital owns all of the properties on both sides of these stretches of road and would like control of the rights-of-way for redevelopment purposes. The Board found that the request could be granted since these streets only serve the hospital and thus, the vacation would not have a detrimental impact on the transportation circulation network in the area. Mr. Fedewa explained that while the Planning Board's previous Act -1-2020 recommendation still stands, City Council had requested that the entire process be repeated since the resolution for the vacation has expired. Mr. Fedewa noted that this has provided an opportunity to refine the staff's recommended conditions in consultation with the Public Service Department as follows: • Sparrow Health Systems shall enter into maintenance agreements for the traffic signals at Jerome Street & N. Pennsylvania Avenue and at Holmes Street and E. Michigan Avenue, Planning Board Minutes December 7, 2021 Page 4 • The street light agreement (for Jerome Street) with the Board of Water and Light shall be transferred to Sparrow Health Systems, • The public sanitary sewers and public storm sewers that provide service to the vacated areas only shall be transferred to Sparrow Health Systems for perpetual ownership, operation, maintenance, and replacement, • The non -motorized transportation access along Jerome Street, between N. Pennsylvania Avenue and N. Holmes Street will be preserved, • Easements for other existing utilities (water, electric, street lighting, communications) shall be reserved, • The agreement with ACD for their cell network antenna will need to be transferred to or renegotiated with Sparrow. Staci Bakkegard, Executive Director of Facilities, Sparrow Health Systems, stated that there was just a timeframe issue with finalizing the resolution, but all aspects of the request are the same as last summer. Sparrow Health Systems agrees with City staff's recommended conditions and has already finalized or is in the process of wrapping up all of them. Chairperson Ruge asked if Sparrow has any plans for the residential block and houses that have been referenced by the public. Ms. Bakkegard replied that currently Sparrow does not have final plans for them. Mr. Morgan asked for details about a noise mitigation plan. Ms. Bakkegard stated that the equipment that Sparrow is installing is quieter and more efficient. She spoke briefly about the temporary unit at the professional building during summer 2021. The pandemic -induced supply chain issue delayed equipment installation far longer than they had anticipated. The Central Utility building will also see upgrades during future redevelopment. Mr. Morgan asked if the updated equipment will be within the allowable City decibel level. Ms. Bakkegard replied that Sparrow can provide equipment specifications to the Board. Mr. Morgan requested that Sparrow provide the results of any noise level tests that the Hospital has conducted during the last four years, if available. Ms. Bakkegard answered that she will provide any results that they can find. Mr. Morgan asked when Sparrow Hospital first became aware of noise complaints. Ms. Bakkegard answered that to her knowledge they do not have any records of complaints made to the Hospital. Mr. Morgan stated that he remembers making a complaint himself four years ago. Mr. Morgan made a motion, seconded by Mr. Cox, to recommend approval of Act -1- 2020 - Jerome St., N Holmes St. Street Vacations, with the following conditions: • Sparrow Health Systems shall enter into maintenance agreements for the traffic signals at Jerome St. & Pennsylvania Ave. and at Holmes St. & E Michigan Ave., • The street light agreement (for Jerome St.) with the Board of Water and Light shall be transferred to Sparrow Health Systems, • The public sanitary sewers and public storm sewers that provide service to only the vacated area shall be transferred to Sparrow Health Systems for perpetual ownership, operation, maintenance and replacement, • The non -motorized access along Jerome, from Pennsylvania to Holmes will be preserved, Planning Board Minutes December 7, 2021 Page 5 • Easements for other existing utilities (water, electric, street lighting, communications) shall be reserved, and • The agreement with ACD for their cell network antenna be transferred to/renegotiated with Sparrow Health Systems. And with Planning Board Member Morgan's recommended conditions: • Keep current and future Sparrow Hospital building operations at or below 55 decibels per the City's noise ordinance, Ordinance 654.07, • Maintain the current road diverter at Jerome St. and N Holmes St., • Invest in green infrastructure along Sparrow Hospital's borders with residential neighborhoods, in accordance of City staffs input, as described by USDA's Forrest Service publication No. 1146: "Urban Forest Systems and Green Stormwater Infrastructure" February 2020. Trees should have a root ball of at least 36 inches and should be at least 20 feet tall. On a roll call vote the motion carried unanimously (6-0). 8. REPORT FROM PLANNING OFFICE — None 9. COMMENTS FROM THE CHAIRPERSON — Mr. Ruge commented that the number of residential houses that Sparrow Health Systems is leaving vacant is alarming, especially the ones outside of the block bordered by E. Michigan Avenue, N. Holmes Street, Jerome Street and Ferguson Street. 10. COMMENTS FROM BOARD MEMBERS — 11. PENDING ITEMS: FUTURE ACTION REQUIRED — None 12. ADJOURNMENT — The meeting was adjourned at 7:50 p.m.