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HomeMy WebLinkAbout1989 Board of Public Service MinutesBOARD OF PUBLIC SERVICE MINUTES MAY 3, 1989 In the absence of the Chair and Vice Chairperson, Mr. McCaffery asked Mr. Granger to serve as Chairman for the meeting. PRESENT: Dale Granger, Richard Kibbey, June Knostman, Eugene Russell, Dr. David Smith, Charles Stickney, Sr. ABSENT: Cleo Cipicchio, Clarence Rosa STAFF: Howard McCaffery, Raymond Severy GUESTS: Stephen Duarte, City Finance Director Tom Korkoske, Sr. Accountant Mr. Granger entertained a motion to approve the minutes of March 29. Mr. Russell noted that on page 2, last paragraph, the correct date should be April 28, not April 8. Mr. Russell moved that the minutes with the correction be approved, with Mr. Stickney supporting. Minutes approved as corrected. Mr. McCaffery introduced Mr. Steve Duarte, Finance Director, and Mr. Tom Korkoske, Sr. Accountant. Mr. Duarte reported on the status of the Wastewater Treatment fund. He stated that rate increases are necessary to maintain the solvency of the fund. He is recommending a 12% increase in January and 6% before end of the fiscal year, and 10% thereafter until 1993 or 94. He also explained that they had used a different accounting method in dealing with the beginning cash balance, which resulted in a much larger deficit in the fund than previously projected by Mr. McCaffery. After a great deal of study, they concluded that there had been an error in how the receivables from the federal government construction funding was handled. This resulted in an understating of 1.8 million dollars. They made correction entries, resulting in a closer figure to what had been projected. Mr. Duarte also felt strongly that funding for equipment replacement must 'be provided and longer range planning for the City overall must be implemented. Mr. Duarte indicated that he and Mr. Korkoske would be meeting with Mr. Spangler again to review the figures. Mr. Kibbey questioned Mr. Duarte about the need for turnbacks. Mr. Duarte replied that the City has been in a layoff situation, and every dollar not spent was to be returned to General Fund for expenditures for BOARD OF PUBLIC SERVICE MINUTES OF MAY 3, 1989 Page 2 the future year. This is going to be an ongoing problem. He used the example of how revenues are currently being outstripped through health benefits alone. (Mr. Duarte and Mr. Korkoske left at 8:45 p.m.) REPORT OF OFFICERS June Knostman reported that Mr. Clegg has been without an assistant for some time. He has been asked to interview more applicants. Mr. Clegg used about 60% of his budgeted snow removal funds. He used sand on the icy spots, and is in the process of cleaning it up. Everything north of Mt. Hope has been cleaned. DIRECTOR'S REPORT Mr. McCaffery briefed the board on the status of the City Engineer position. The deadline for submitting applications was April 28, and the interview questions must be submitted to Personnel before they will make the referrals. Howard stated that he is hopeful that the interviews and selection can be made during May. Mr. McCaffery reported that Ms. Beth London, Sr. Engineer, has been selected as the new Traffic Engineer in the Transportation Division, and that Ms. Carrie Geyer has been contracted to begin work soon on a temporary basis. Also, Stan Curtis, Principal Engineer, will be retiring on June 9. Mr. McCaffery will be requesting to fill both positions. Howard related that the construction projects are on schedule. Edgewood Phase II should start next week, as well as Collins Road. Pennsylvania Ave. work started this week. Regarding Main St., approval of ROW was held up by Council. They have now approved it, and bids should be taken the last week of May or first of June. Diamond Reo Phase I is 60-70% complete. Mr. McCaffery stated that we have an agreement with FMC on Crego Park. They are assuming the reponsibility for testing only, not clean-up at this time. His feeling is that they will agree to cleaning up. Mr. McCaffery reported that orange bags sales for March were down 10.8% compared to a year ago, with a cumulative change of -19.5%. Revenues were down 18% from a year ago with a cumulative change of -3.92%. Bulk pick-up is averaging about 200+ items per week at the present time. Mr. McCaffery reported that` the North Grand Parking Ramp expansion should be open by May 15. Mr. Stickney questioned if the elevators would be in operation. Mr. McCaffery said they were inspected this week and would be ready. Howard stated that regarding the application for the Clean Michigan BOARD OF PUBLIC SERVICE MINUTES OF MAY 3, 1989 Page 3 grant he had submitted, he has heard from them about the educational part. The City of Lansing is one of 69 cities, from 274 applications, selected to receive the education grant. The City will receive $17,323. Gene Russell reported that on the south side of Michigan Ave., one of the timber steps to the river has rotted and needs replacing. Mr. McCaffery said he would notify the Parks Dept. There was some discussion of the timing of the traffic signals at the intersection of Grand and River St. and also of the street markings at N. Grand and Ottawa regarding the entrance to the N. Grand ramp. It was suggested additional yellow markings should be used to deter use of the lane for northbound traffic. Mr. Russell suggested that the problems the state has with changing the signs to reflect the addition of Martin Luther King Jr. Blvd. might be alleviated by keeping the exit signs as they are, but erecting additional informational type signing. Mr. Kibbey asked Mr. McCaffery about the state's consultant study of Larch. Mr. McCaffery indicated that he had spoken with Mr. Tubbs, and that the study has not begun. Howard also noted that at the previous meetings, board members had asked for maps showing the Capitol Loop. He had copies of brochures, "Capitalizing of Michigan" from the Governor's recent visit to Council meeting. These brochures show the Capitol Loop area, and one was distributed to each of the board members present. Mr. McCaffery said that he would like the board to have a special meeting in two weeks at which time he would make his recommendation for the WWT rate increase. It was decided that this meeting should be set for May 24. The meeting was adjourned at 9:40 p.m. Respectfully submitted, �,Avu Ji. Margaret H. Pollard Secretary mhp C r BOARD OF PUBLIC SERVICE MINUTES JUNE 7, 1989 The meeting was called to order by Chairman Cipicchio at 7:42 P.M. PRESENT: Cleo Cipicchio, Dale Granger, Eugene Russell, Dave Smith Charles Stickney, and Rick Kibbey (arriving at 7:44 P.M.) ABSENT: June Knostman STAFF: Howard McCaffery Chairman Cipicchio entertained a motion to approve the minutes of May 3. Dave Smith so moved, with Dale Granger supporting. Minutes approved. REPORT OF OFFICERS Chuck Stickney reported that he had talked with Mr. Berridge, Transportation Engineer, regarding instances of a car parking in a space all day without getting ticketed. They went out and witnessed the situation. After investigation, it was found that the car is a leased vehicle. The lease is in a company name. The City does not proceed against the company. Also, the route the meter checker follows leaves a dead spot whereby some parking spaces get missed being checked. Dave Berridge indicated that he would make sure the complete route gets covered and that all cars in violation are ticketed. Mr. Stickney mentioned that on northbound Pennsylvania, between Hazel and Main St., the traffic markers are causing a bottleneck. Mr. McCaffery said he would check it. DIRECTOR'S REPORT Mr. McCaffery reported that the Personnel Dept. has made referrals to him for the City Engineer vacancy, and that he would like to schedule interviews next week. Mr. Russell indicated he would be out of town, and Mr. Stickney agreed to serve as a member of the interview panel along with Mr. Granger, Mr. Person, Mr. McCaffery, and Mr. Severy. Mr. McCaffery said that the Public Service Dept-. has been able to retain a young engineer, Carrie Geyer, to fill. in temporarily until. a replacement is hired in the Engineer -32 position, and she will be eligible to apply for the permanent position. Mr. Curtis is retiring on June 9, and his position will probably be filled by an in-house candidate, which will leave a Lower classification vacancy. Howard related that most of the projects are underway. Main St. is scheduled for bids this month, but is running behind. Also, Local Street Repair #3 is behind. BOARD OF PUBLIC SERVICE MINUTES JUNE 7, 1989 Page 2 Regarding the NPDES permit, Howard stated that the appeal to DNR because of limitations on reporting and CSO language has been resolved, and the draft permit has been received. The permit probably will be received by the end of June. The City must- submit final plans for implementation of CSO, and plans for financing it by December 1, 1991. $400,000 has been appropriated to begin a study. Howard reported that orange bag sales for May were down 14.52% as compared to a year ago. He feels this can be contributed in part to some customers changing to Granger, and more residents are recycling some of their refuse. Approximately 1.,000 additional City of Lansing residences per year are requesting service from Granger. Petoskey Plastics, the city's supplier of orange bags, has informed the department that they are unable to supply orange bags, because of problems with the lead chromatin pigments, and the city should select another color. Mr. McCaffery indicated his choice of those available would be the mint green color. The company will add a large city seal printed on one side at no extra charge. Howard also noted that the refuse routes were reduced from 8 to 7 on June 6. Reporting on Transportation Division, Mr. McCaffery related that the Mayor has appointed a steering committee to come up with a plan for downtown short term parking. That committee has been meeting the last 45 days, with a wrap—up session on Thursday, June 8. At that time, the committee should make recommendations which the Mayor can submit to City Council. On the environmental projects, Diamond Reo East should have excavation completed this week. The West Parcel specifications are going out for bid, with an estimate of 2.2 million dollars. Plans and specs for the parking lot on the south of side of Baker are being done at the present time. Regarding Crego Park, Mr. McCaffery advised the board that Canonie Environmental, the company that has been retained by FMC, has submitted a work program to DNR for review, and a meeting is set for June 19. A change order has been implemented with SEG for a hydrogeological survey at Paulsen. There is contamination of the groundwater, but the source has not been determined. What was originally thought to be the source has been determined to be clean. The study may take six months. Mr. McCaffery reported that due to the 5" rainfall in a seventy—two hour period, the Operations & Maintenance Division responded to 141 sewer complaints, the majority of which were basement backups. He observed that the sewer work done over the past five year has improved the situation, but there is still more work that needs to be done. BOARD OF PUBLIC SERVICE MINUTES JUNE 7, 1989 Page 3 NEW BUSINESS Mr. McCaffery stated that his recommendation for increased sewer rates were consistent with the recommendations Mr. Duarte had presented at the last meeting. He stated that a public hearing is set for Monday night. After discussion of the proposed sewer rate increase, Mr. Stickney made a motion that the board recommend approval of the director's recommendations. Mr. Russell seconded. Further discussion ensued. Mr. Cipicchio requested a.vot:e on the motion. Motion passed. Yeas: 7 Nays: 0 Absent: 1 Mr. McCaffery discussed the change in the way the Board of Water & Light will be issuing discounts for lawn sprinkling. They will be giving the 10% discount for August, September, and October, so everybody will get benefit of two of the three dryest months. Also, BW&L is converting from quarterly billing to a monthly billing at which time more changes may be made in the way the discount is figured. The meeting was adjourned at 9:04 P.M. Respectfully submitted, d1' ?J - P"a't. Margatet H. Pollard Secretary mhp m co rn BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 2, 1989 Chairman Cipicchio stated that the order of the Agenda would be changed so that items 5 and 11 would follow #2. PRESENT: Cleo Cipicchio, Dale Granger, Rick Kibbey, June Knostman, Charles Stickney, Sr. STAFF: Howard McCaffery, Raymond Severy, Dave Berridge, Bob Clegg ABSENT: Eugene Russell, Dave Smith GUESTS: Sue Ebe, Ed Eckart, Pam Fulton, Ann Mellen, Jay Whitney Marilyn Shapiro OTHER: Leon Hilton (UAW Pres.) The Chairman entertained a motion to approve the minutes of July 4, 1989. Minutes were approved as written. NEW BUSINESS (11)a Mr. McCaffery gave a brief overview of the recycling proposal. He reported that the Neighborhood Council's proposed program on recycling was submitted approximately six weeks ago in draft form, and has been resubmitted in the last few weeks with support of the six neighborhood groups, UAW, and the Sierra Club, an environmental group. He commended the Neighborhood Council for putting the information together, as it gives a first step into what needs to be considered as it relates to a city-wide recycling program along with the suggested timetables, estimates on capital equipment, and operation and maintenance of a program over approximately a two year period. When this initial proposal was submitted, information had not been received from the State of Michigan regarding our Clean Michigan Community grant application, which was submitted in mid-April. The grant itself BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 2, 1989 PAGE 2 is primarily to do the same thing as the Neighborhood Council is requesting; to set up a city-wide curbside recycling program for all citizens in the city. As of July 28, the City of Lansing has been selected as a grant recipient for the Clean Michigan Community grant. They will fund, at 100% cost, a study of the city's solid waste management program as it exists today, and also provide recommendations as to what a comprehensive solid waste management program should be for the city, along with recommendations as to what capital needs would have to be funded in order to implement such a city-wide recycling program. At the present time, there is no exact dollars that have been earmarked for that capital equipment need. Estimates have been made. Mr. McCaffery said he felt the Neighborhood Council has made a very good estimate, although a little lower than the range of what Mr. Clegg has established. Their estimate is between 2 and 2.5 million dollars. The State's estimate at the present time is between 1 and 1.3 million dollars. He feels that once the study is completed by the State and their outside consultant, they will see that that cost will be in excess of 2 million dollars. Howard pointed out that there are two things the Neighborhood Council has stressed in their report, and he would like to work with them. They want to be able to provide input in reference to the State, and the State's consultant's evaluation of the existing program and recommendation for how a city-wide program would be. He stated he felt this input is necessary from the administration, citizen groups, non-profit organizations, along with talking to the unions, and private companies as to what their capabilities are. Also, they want the responsibility left in the hands of the public sector. Mr. McCaffery concluded by suggesting that no action be taken at the present time on the proposal, but that his intent was to bring it to the Board's attention and place it on file. CITIZENS COMMENTS Sue Ebe of the Lansing Neighborhood Council Recycling Task Force, spoke on behalf of the group. Ms. Ebe gave an in-depth talk concerning their proposal and touched on different items of their budget which may need revisions. She stated that they would like to have the Board's resolution of support of their proposal. She said her group would be going to the Committee of the Whole on Thursday, and City Council on Monday night. Ms. Ebe stressed that the task force believes that the public should retain accountability for the recycling program. They feel that the citizens would support a 1 mill increase to finance such a BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 2, 1989 PAGE 3 program, which would be offset by savings in the orange bag program. Further, their feeling is that with good warehousing, other states would bring business to Lansing. Mr. Stickney questioned Ms. Ebe as to why residents would switch from the city's orange bag program to Granger. She responded that lower cost was a factor, which Mr. Stickney disagreed with. Mr. Whitney stated that animals getting into bags was a reason for many persons switching. BOARD DISCUSSION OF PROPOSAL Chairman Cipicchio called for discussion among the Board. After some discussion, Mr. Granger made a motion that the Board recommend to the Mayor that we acknowledge notification from the State of Michigan of the grant and that we proceed to negotiate with the State to implement the consultant study, together with input and details from the administration, neighborhood action groups, and others. June Knostman seconded the motion. Mr. Kibbey expressed concerns that capital from the State of Michigan would be given to a private contractor to build a facility and obtain equipment. Mr. McCaffery said that that could not be done. Any capital received for equipment, such as a building and necessary facilities, would remain under the city's ownership. A private corporation could lease the facilities and operate it for the city under a tight agreement. They also would have to maintain it. Chairman Cipicchio asked for a vote of the motion. Motion passed. YEAS: 5 NAY: 0 ABSENT: 2 NEW BUSINESS (11)b Mr. McCaffery gave a summary of the Logan St. intersectional improvements proposal. BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 2, 1989 PAGE 4 Mr. McCaffery stated that an environmental impact review was done on the Logan Street corridor from Kalamazoo north to I-69. At the same time, a TSM study was done. After looking at all the options, a feasible alternative was not found. City Council directed, last year, that an effort be made to secure State funding for these improvements. Mr. McCaffery said he has talked to MDOT, and they have indicated they will participate in the construction costs at 90% funding for construction only, and the city would be responsible for 100% of the design, right of way, acquisition and relocation, and construction engineering. The Department has come up with two alternates. A public information meeting was held presenting the report to the neighborhood groups, and three meetings have been held with the group representing the City/State Planning task force, West Side Neighborhood Organization. That group opposed alternates 1 and 2, in part because the number of residential structures that would have to be acquired for either alternative; Alt. 1, 15 structures, Alt. 2, 23 residential structures. The task force has met with the Mayor and presented five different options which they wished to have evaluated to see if any one or a combination could be implemented to solve the congestion problem within that area, whether for short term or long term basis. Mr. Berridge did the evaluation. Mr. McCaffery stated that his and Mr. Berridge's professional opinion is that trying to implement any one of the five suggestions would not relieve the congestion in the Logan St. area between Oakland and Saginaw, and they do not feel it is feasible to try to implement any of them. He recommended that the Board concur with the recommendation of SEG and forward that recommendation to the Mayor. Howard stated that from the responses which have been received at the two informational meetings, the residents in the immediate area are totally in favor of the project. CITIZENS COMMENTS Pamela Fulton of the West Side Neighborhood Organization said that she would like to correct Mr. McCaffery, that they did not oppose Alternates 1 and 2, but had expressed concerns. Mr. McCaffery replied that Mr. Callen indicated, two weeks ago in the Mayor's office, that they did not support either alternate. Ms. Fulton expressed a need for more information before they are convinced that such grandiose action is necessary. Their position is to look at the smallest improvement and work up. Ms. BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 2, 1989 PAGE 5 Fulton and Mr. Eckart asked the Board to table this item to give their committee time to digest the studies. DAVE BERRIDGE COMMENTS Mr. Berridge distributed the NETSIM Summary, which is a summary of the results of an analysis which was performed in 1982 as part of the transportation system management along Logan St. He stated that in the past, the TSM isolated the most critical problem intersection as Logan at Saginaw and Oakland. From the tabulation, Mr. Berridge pointed out that the left turn arrow solution increases the delay by 31 seconds, although there would be some safety benefits. He stated that he feels the statements based on the 1982 analysis are valid. DIRECTOR'S COMMENTS Mr. McCaffery stated that he felt the considerable efforts of the consulting firm Snell Environmental Group, Mr. Spackman of the Planning Dept., Mr. Spagnolly and Mr. Berridge of the Transportation Div., and himself, had resulted in as much technical information as could be provided. He indicated he felt the project was being intentionally delayed, and that a recommendation should be sent to City Council for their decision. BOARD COMMENTS Mr. Kibbey responded that he felt he needed more time to review the reports that had been passed out, and made a motion that the issue be tabled until the next meeting to give the Board and concerned citizens an opportunity to respond. Mr. Granger supported with a friendly amendment that a special meeting may be called if needed. Mr. Stickney questioned if there was any urgency to the timetable. Mr. McCaffery that it is important to proceed as quickly as possible for several reasons. One, properties were appraised some time ago, and some property owners and commercial businesses are waiting to see whether the acquisition is going through. Also, the City is obligated to use the 1987 Transportation Bond money in a three year period. As there are other needs in the city where this money could be used, it is important that a decision be made. In addition, the MDOT monies are being encumbered for 90% of construction funds for Federal FY BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 2, 1989 PAGE 6 89-90. There is no guarantee those funds would be available if there is a year's delay. Mr. Stickney commented that he had heard a lot of talk about the negative effect of taking the homes. He recalled that the State of Michigan representatives had spoken at a Board meeting last year and emphatically stated that relocation of displaced renters is not a problem. Their studies have shown there is housing available. Ms. Fulton responded that there is housing at the present. Her concern is the tightening of the housing supply overall for those at the lower end of the income scale who may be crowded out. Chairman Cipicchio called for a vote on the motion. Motion passed. YEAS: 5 NAYS: 0 ABSENT: 2 ELECTION OF OFFICERS Chairman Cipicchio opened the floor for nominations for Chairperson. Dale Granger nominated the present Chair, Cleo Cipicchio, with Chuck Stickney supporting. Rick Kibbey moved the nominations be closed. A vote confirmed Cleo Cipicchio as elected Chairperson. YEAS: 5 NAYS: 0 ABSENT: 2 Chuck Stickney nominated Dave Smith as Vice Chairperson. Rick Kibbey supported. Nominations were closed, and Dave Smith was unanimously elected Vice Chairperson. YEAS: 5 NAYS: 0 ABSENT: 2 Chuck Stickney nominated Margaret Pollard as Secretary. Rick Kibbey supported. With no further nominations, nominations were closed, and Margaret Pollard was elected Secretary. BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 2, 1989 PAGE 7 YEAS: 5 NAYS: 0 ABSENT: 2 DIRECTORS REPORT Mr. McCaffery stated that the City received word from the State that Lansing has been accepted for a Clean Michigan Community grant. He discussed the different mixes of collection options. Mr. McCaffery reported that the new green refuse bags are now on sale. For July, bag sales were down 11.94% as compared to a year ago. Revenues were down 7.9%. Although he does not have final figures, he feels that the revenues for last FY will be very close to breaking even. The Parking Study has been submitted to the Mayor. He will be submitting to City Council next week for their review and action. Mr. McCaffery handed out reports on the status of Diamond Reo. The MDNR has approved commencement of soil clean-up on the West Parcel. Additional discussions must be held with DNR regarding the south side of Baker Street. Regarding Crego Park, Canonie Environmental has been retained by FMC. Canonie has submitted their work plan to DNR and a final work program should be approved within the next two weeks. They will be on site within 20 days after approval. Paulson - there is no contamination within the upper level of soils. Changes to the clean-up plan are proposed, i.e., eliminate the soil removal portion and only address ground water issues. CITY ENGINEER REPORT Bob Clegg reported that the Pennsylvania Ave. project had run into delays because of subgrade exposed during the rains. The southbound lanes should be based and ready to divert traffic by Friday or Monday. Collins Road is proceeding as planned. There have been extra costs due to bad soils. BOARD OF PUBLIC SERVICE MINUTES OF AUGUST 2, 1989 PAGE 8 Aurelius Rd. Reconstruction is substantially completed. There have been extras due to winter holdover. Mr. Clegg is not in concurrence with some of the extras, and is waiting for documentation of the costs. Edgewood Blvd. Phase 2 - Work is on schedule. Currently there is wet subgrade, which is being allowed to dry. Some money has been saved by switching from sodding to hydroseeding. Willow Street Resurfacing - Work is progressing well. The contractor is planning rotomilling the north side Thursday, Aug. 3. Major Street #2 - Bids will be opened for this project on August 8. He is submitting PI III for 1989 Major St. Curb & Gutter #2 for Council consideration on August 14. Mr. Granger questioned the Director regarding a letter to the editor in the State Journal regarding flooding problems. Mr. McCaffery replied that he would bring a report to the Board in September. Mr. McCaffery, Mr. Severy, and Mr. Clegg have been meeting with the consultant, McNamee, Porter & Seeley to identify the problem and what corrective measures may be needed. He indicated that Phase 2 of the CSO would have to be implemented to solve the total problem. The meeting was adjourned at 9:40 p.m. Respectfully submitted, JA�4Aj,t 7j Margaret H. Pollard Secretary mhp BOARD OF PUBLIC SERVICE MINUTES OCTOBER 4, 1989 The meeting was called to order at 7:37 P.M. PRESENT: Cleodore Cipicchio, Dale Granger, Richard Kibbey, Eugene Russell, David Smith STAFF: Howard McCaffery, Raymond Severy, Bob Clegg (arriving at 8:25 P.M.) ABSENT: June Knostman GUESTS: Richard Peterson, Ron Callen Chairman Cipicchio, hearing no objection, stated that the order of the Agenda would be changed so that Item 4, Citizen Comments, would precede Item 8, Unfinished Business. Chairman Cipicchio entertained a motion to approve the minutes of August 2nd. Eugene Russell so moved, with Rick Kibbey supporting. Minutes approved. DIRECTOR'S REPORT Mr. McCaffery reported that refuse bag sales cumulative total for July were down 11%, August sales went back up 11%, and September sales dropped back 11%. The quarter ending September showed bag sales down 3.74% with revenues up 2.43%, which was due to the increase in the price of bags. Through August, the cost of the orange bag program was $270,000, and the revenues were $280,000. The audited report for the FY ending June 30, 1989 are not in, but Mr. McCaffery stated that he believed the revenues would exceed the expenditures by approximately $15,000. Mr. Kibbey asked what the effect the bulk stickers have had on the total number of bulk items being picked up. Mr. McCaffery responded that the bulk pick-up is probably down 500. Mr. Kibbey inquired what the wait is to get the bulk items picked up. Mr. McCaffery said that normally there is a one day wait between the bag pick-up and the bulk item pick-up. Mr. McCaffery reported for the Wastewater Division. Within the work program, there is a Cost of Service study, which Mr. Severy has been handling. RFQ's and RFP's have been sent out. Three BOARD OF PUBLIC SERVICE MINUTES OF OCTOBER 4, 1989 PAGE 2 consultants responded to the RFP's, and the top two have been interviewed; Black & Veatch, and McNamee, Porter & Seeley. The committee has recommended to the Mayor that Black & Veatch be selected. There has been no approval of that yet. Regarding the Combined Sewer Overflow study that is part of the City's NPDES permit, RFQ's will be going out this week, and are due November 2. The initial appropriation for that study is $400,000 and could go as high as $1,000,000. Mr. McCaffery reported that there had been a dry weather overflow to the river due to a force main break on September 18. Once we had knowledge of this, the Public Dept. moved promptly to repair the break. The result was approximately 100,000 - 105,000 gallons of raw sewage contributed directly to the river. Mr. Granger asked Mr. McCaffery if he had results of the study of basement floodings in the southeast side of the City. Mr. McCaffery responded that the staff recommendations have not been finalized. Mr. Granger suggested that the consultant should spend some time looking into the infiltration that comes from the Sycamore Creek Valley, which he feels may be a problem area. Mr. McCaffery said that McNamee, Porter & Seeley has been authorized to start flow studies. Mr. McCaffery reported for the Transportation Division. He stated that the Transportation staff has completed the necessary modifications that had to be done prior to the opening of the S. Washington Ave. mall and changing Kalamazoo Street to a two-way street. Regarding the Transportation Study, the Transportation staff has been working closely with the City Council committee providing all the information that has been requested of them. Hopefully, a final decision by the committee will be introducted to full City Council in the next two weeks. At the present time, it looks as though the committee may recommend an immediate short term solution, such as a shuttle bus system. Eugene Russell noted that there is a traffic problem at 8:00 A.M. in the Kalamazoo/Grand area. Mr. McCaffery said that Transportation is working on it. The Director reported that one of the environmental projects, clean-up of the west parcel of Diamond Reo, is going up for bid October 24. BOARD OF PUBLIC SERVICE MINUTES OF OCTOBER 4, 1989 PAGE 3 CITIZEN REMARKS Mr. Ron Callen and Mr. Richard Peterson introduced themselves. Mr. Callen spoke first on behalf of their group, the West Side Neighborhood Association. He stated that a proposal has been put together by the Public Service Department, utilizing the services of Snell Environmental Group, to deal with traffic problems on Logan Street, specifically, turning left onto Oakland and Saginaw streets. His group sees this as a continuation of the issue that was involved with the Logan Corridor proposal that the City made in the early 1970's which would have been a six -lane divided highway beginning at I-496 and extending North to I-69 at DeWitt. This would have cost between 25 - 35 million dollars at that time, and removal of 275 homes would have been necessary. The citizens on the west side protested against any kind of development. of such an enormous highway. It was recommended that it could be treated as a TSM procedure. Last year, several west siders requested an appropriation to deal with the remaining traffic problem. There was a total of $500,000 committed to the project. Some time later, the Public Service Dept. project was put together. That solution would cost approximately 2.7 million dollars, require 25 homes to be removed, and construction of a four -lane divided highway along a three block area, beginning one block south of Saginaw and extending one block north of Oakland. Mr. Callen said that the West Side Neighborhood Association feels that the project should reach an equitable balance between improving traffic and impacting on housing and character and vitality of the neighborhoods in that area. They are working on an idea for a project. that would develop a five -lane street in that single block area between Oakland and Saginaw so as to provide adequate turning there, together with a minimum impact on housing. Their goal is a net zero impact on housing. Also, the spectre of the Logan Corridor is a concern which they wished to bring to the attention of the Board. Mr. Peterson spoke regarding alternatives other than their proposal which he felt were worth considering, such as contacting employers and prevailing upon them to change beginning work times. Also, he felt that some changing of traffic signalization should be tried before a physical transformation which would deplete an already inadequate supply of low cost housing in that area. Mr. Granger questioned Mr. Callen if his studies had found that there is a need for a major cross-town north/south route between Pine to the west city limits. Mr. Callen responded that they do BOARD OF PUBLIC SERVICE MINUTES OF OCTOBER 4, 1989 PAGE 4 not think there is a need. Dr. Smith asked why this work would be done in segments rather than a coordinated effort to extend the whole boulevard. Mr. McCaffery said that it. became necessary to look at TSM type of improvements, looking at low cost alternatives such as right turn lanes at congested intersections, left turn lanes at congested intersections, and signalization modifications before disrupting a neighborhood and spending large amounts of dollars. We are asked to take care of the congested intersections in minor stages. The problem being that 20 year projections were required to be eligible for federal and state funding, and the present proposal is the minimum it takes to improve the congested intersections and make them safer. Mr. McCaffery asked Mr. Callen when he could have a conceptual draft of their proposal. Mr. Callen responded that he would have it by next. week. Mr. McCaffery asked Mr. Callen what the results were from the last meeting of the West Side Neighborhood Association. Mr. Callen said (1) they voted a motion to look to a solution to ease the traffic problem; (2) to ease the housing; (3) prevent the Logan Corridor. Mr. McCaffery asked Mr. Callen if he could have a copy of the minutes of the last. meeting of the West Side Neighborhood Association. Mr. Callen agreed to supply a copy. There was a discussion among the Board members as to whether there was a need for any action in this matter. It was agreed that an appropriate motion had never been made, so there was no motion on the table and no action was needed. COMMUNICATIONS Chairman Cipicchio reported that a letter of resignation had been received from Charles Stickney, Sr. A motion was made by Dr. Smith, supported by Mr. Kibbey, to have the secretary send a l.ett.er of acceptance and regrets to Mr. Stickney. Motion passed. YEAS: 5 NAYS: 0 ABSENT: 1 Mr. McCaffery said that. he had a communication from the Mayor recommending the appointment to the Board of Toni Hughes Glasscoe. BOARD OF PUBLIC SERVICE MINUTES OF OCTOBER 4, 1989 PAGE 5 CITY ENGINEER'S REPORT Mr. Clegg distributed updated project status reports. He reported that he has six projects currently under construction that. will be completed by November 1. They are: Major Street Repair #1, Baker St. Reconstruction, Collins and Forest Rd. Reconstruction, Edgewood Blvd. Ph. II, Pennsylvania Ave. Eureka to I-496, and Willow St. Resurfacing. Two projects will be held over the winter. They are Major St. #2, and East Main St. Reconstruction. There are four projects currently under design and coordination. Two projects are currently with MDOT in their processes for final design and/or administration. Mr. Severy noted that the report shows the project number for Diamond Reo East, which is already completed, rather than the Diamond Reo West which is just going out for bid. Mr. Kibbey asked Mr. Clegg about the Shiawassee St. Bridge. Mr. Clegg responded that it will be placed in the CIP budget for a complete analysis and design in the next FY. When funds are appropriated, the work will be done. The meeting was adjourned at 9:10 P.M. Respectfully submitted, Margaret H. Pollard Secretary 0 �� BOARD OF PUBLIC SERVICE MINUTES DECEMBER 6, 1989 The meeting was called to order at 7:31 P.M. PRESENT: Jeff Abood, Cleo Cipicchio, Dale Granger, Rick Kibbey, June Knostman, David Smith STAFF: Howard McCaffery, Robert Clegg ABSENT: Toni Glasscoe, Eugene Russell Chairperson Cipicchio entertained a motion to approve the minutes of November 1, 1989. Dave Smith so moved, with Dale Granger supporting. Minutes approved. REPORT OF SPECIAL COMMITTEES June Knostman reported that the arrangements for the Christmas Dinner are complete. The dinner will be at the Elks Club, Dec. 12 at 7:30 P.M. with cocktails at 7:00 P.M. REPORT OF OFFICERS June Knostman reported that she had talked with the Assistant Superintendent. of the Operations & Maintenance Division, Mr. Ron Kreinbrink. He indicated he is getting settled into the job, and is very appreciative of the help and support he has received from Mr. Clegg and Mr. Severy. June asked Mr. Kreinbrink if there were plans for a notice in the State Journal regarding the City's policy concerning plowing of streets and sidewalks. Ron responded that he did not know of any plans to do so. June felt this would save numerous telephone inquiries of the office staff. Bob Clegg advised that he had been interviewed a few weeks ago by Tv 10 News regarding snow removal, and he felt that should be helpful in informing residents of our policy. June asked if there were plans for a final street sweeping of the leaves; Ron indicated that at these temperatures the leaves freeze in the clean up machines. DIRECTOR'S REPORT Mr. McCaffery reported that refuse bag sales were up 1.2.7% for the month of November. Revenues for the year as compared to last year are up 1.23%. Bulk operations will be continued through the month of December. Regarding refuse pick up between Christmas and New Year's and the week after New Year's Day, plans are to work the Saturday after Christmas, and the Saturday BOARD OF PUBLIC SERVICE MINUTES OF DECEMBER 6, 1989 Page 2 after New Year's. Refuse service will be operating one day late for all pick up during those two weeks. This will be done in order to avoid a two week delay for residents whose pick up would fall on the holidays. There will be advertisements in the paper to this effect. Mr. McCaffery gave the Transportation report. Plans are proceeding for the five year parking program. Mr. Berridge has been working with B.O.C. regarding a shuttle bus lot. We are in final agreement with B.O.C. The shuttle bus lot will be put into effect in Spring of '90, pending working out arrangements with CATA and funding through the MDOT grant awarded CATA. The Mayor should be making an announcement soon. The Director reported that the City has, as of last night, reached an agreement with the UAW labor union in negotiation for another three year contract. Mr. McCaffery stated that, as part of the management team, most of his time during the last three weeks has been spent in that effort. The West. Side Neighborhood Organization submitted their comments in writing, today, regarding the Martin Luther King Jr. Blvd/Logan St. intersectional changes. Mr. McCaffery said that staff should have more time in the next few weeks to address their concerns. Mr. McCaffery reported that Mr. Severy was unable to be at the board meeting because he was attending a neighborhood group meeting concerning Diamond Reo clean up. The west parcel bids have been received. The low bidder was not a qualified bidder, and the second low bidder will start the contract next week. CITY ENGINEER'S REPORT (Mr. Clegg distributed a project status report.) Cavanaugh Rd. bridge plan review has been completed, in house, and right of way acquisition is proceeding. The construction final plans and specifications have been submitted to our office for review and staff is currently reviewing. Cedar Street. widening - staff are reviewing final plans. E. Main St. construction - street remains closed because Board of Water & Light utility poles are still in the roadway. Logan/Miller intersection improvements - PI III has been submitted. The project is proceeding on schedule. BOARD OF PUBLIC SERVICE MINUTES OF DECEMBER 6, 1989 Page 3 Pedestrian Overpass - Cedar at Maplewood School - design is proceeding. A new AutoCAD computer has been installed. It should give additional capability in getting the work out. Sidewalk Assessments - a public hearing was held two weeks ago; 26 citizens expressed concerns, primarily about the delay of billing for the work, after the project was completed. In the past, there was a greater emphasis on getting projects out, and lesser emphasis on closing projects out. These priorities have been examined, and priorities are being reestablished in this area. All of this work was done according to ordinance. In the past, there was no ordinance requiring a public hearing prior to construction. It was done as a resolution order from the City Council. After work was accomplished, final billings were determined and assessments were made. The only difference this time from all the times in the past, was that a public hearing was held. That was because of a new state law requiring a public hearing, which became effective in July. Engineering staff is responding to each concern that applies to the Public Service Dept. One concern expressed at the hearing is that the citizens of Lansing are paying higher rates per lineal foot for sidewalk repair than anywhere else in the area. Mr. Clegg stated that he had researched this, and found that on this project the average cost was $2.90 psf for 4" sidewalk. In East Lansing, last year, the citizens paid an average expense of $3.40 psf for 4" sidewalk. For 6" sidewalk, our citizens paid $3.57 psf; in East Lansing they paid $3.95 psf. East Lansing did 150 parcels last year, and ittook them over a year to bill their property owners. Rick Kibbey posed the problem concerning property owners who acquired the property after the work was done, but before the assessment. Mr. McCaffery replied that this is a legal question, and the current property owner can be assessed. The meeting was adjourned at 8:07 P.M. Respectfully submitted, -/J. rk(LLi-6L Margaret H. Pollard Secretary mhp 3N BOARD OF PUBLIC SERVICE MINUTES NOVEMBER 1, 1989 The meeting was called to order at 7:31 P.M. PRESENT: Cleo Cipicchio, Toni Glasscoe, Dale Granger, Rick Kibbey, June Knostman, Gene Russell STAFF: Howard McCaffery, Raymond Severy, Bob Clegg ABSENT: Dr. David Smith GUESTS: Ron Callen, Richard Peterson Chairman Cipicchio, hearing no objection, moved Item 8A forward to follow approval of the minutes. Chairman Cipicchio entertained a motion to approve the minutes of October 4. Rick Kibbey so moved, with June Knostman supporting. Minutes approved. CITIZEN REMARKS REMARKS BY RON CALLEN We met with the Board last month and reviewed our concerns over the design by the Public Service Department's proposal to build turn lanes from N. Logan/Martin Luther King Jr. Blvd to Oakland and Saginaw to solve a long standing traffic problem in that area. Our West Side Neighborhood Association and another citizens concerned about Logan Corridor group who dealt with this for many years, are vitally concerned about both the traffic problem there, and also the "spectre" (I use the word advisedly) that a Logan Corridor would be reproposed for the west side. By that, I mean a six -lane divided highway of the old design which would remove something like 275 houses from the west side. Wc! are back with several points, essentially three, and a recommendation for further work. (1) Traffic problem and traffic projections - we have spent more time looking at turn lanes and it affirms what we told you before, that this is, at most, a 20 minute problem that occurs three times a day, and apparently Mr. Berridge says that their numbers say something of the same nature. We believe this is a local and specific situation that doesn't correlate to total traffic counts up and down the street, but correlates more to start and stopping time of State workers and other workers in the downtown area. For that BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 1, 1989 Page 2 reason, we think the solutions that ought to be applied are different from what would be required of a long term steadily rising traffic up and down the street. We don't believe that there has been any substantial growth on the northwest side that would incur greater traffic. The only additional traffic in the area would be Delta Township. So we believe the solution should be trying to solve that rather specific problem. (2) We have reviewed the design of the Public Service Department's proposal. Although we are not able to provide you with a detailed drawing, I would indicate that our review of the design is as follows: If, and I repeat, if a redesign of the local area is necessary, we would propose to do 4 or 5 or 6 things differently than what the City design does. First of all, we would propose an 11' lane, standard lane, between Oakland and Saginaw on Logan St., one block only. Secondly, that lane would not be laid where the Public Service Department's proposal is, because theirs would provide 6' of additional grass on the west side, and we would propose not to do that. I emphasize, the reason we propose these changes is to reduce very substantially the proposed number of houses that would be lost, which is in the neighborhood of 25. (3) The transition distances; the length of roadway that would be provided to transition from 4 existing lanes to 5 new lanes would be substantially cut in length, and we would propose to reduce the speed limit in that area, so as to compensate because drivers would be turning a little more quickly to move from 4 lanes to 5 lanes. This makes a very substantial difference in the number of houses that might be reduced. (4) We would propose right turn lanes off Logan St., both at Saginaw and Oakland. (5) If there are any more housing problems than anticipated, we would recommended that the extremely deep lot sizes on the east side of Logan be utilized. Those lots are 150 or more feet deep, and with an alley to the back,- and we think that's land resource that could be very adequately utilized to preserve the housing. (6) We would propose that there be no net housing lost, that if there were to be any housing lost beyond what could be moved, that housing would replace that. We are all the more convinced that it is necessary to take a BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 1, 1989 Page 3 strong advocacy for the preservation of housing in this city, and that such projects as this should not in any way, shape or form, take any housing that isn't necessary to be taken. Let me emphasize a few of the facts that we find. The housing in this area is in the 20 - 30,000 dollars valuation, making it very critical housing. The evidence of tight housing is that, for example, Quaker Management is doing a very spectacular job, and there is a two year waiting list; the Lansing Housing Commission, depending on the size, and bedrooms, the wait there is 22 to over 4 years. The Capitol Loop Proposal for this more southerly portion of N. Logan Street would remove 80 units, 56 buildings, but 80 housing units, and the housing relocation officer for the MDOT indicates that it will take 18 to 24 months for the market to clear. That is to say, to provide adequate housing replacement for the people involved. What that means is there is enormous pressure on the housing market, and this design would put even more pressure onto the housing market. A national estimate for 1990, is that 80% all starts for housing will be for $100,000 or more, and I think that's some indication that this type of housing is a critical item for people who are looking for housing only in this price range. Let me emphasize the West Side's position is: we are in favor of looking for a solution that adequately takes care of the traffic problem in the neighborhood, we are anxious to see a solution that befits the size and scope of the problem, and is one that benefits the neighborhood. I should emphasize to you and make it adamantly clear, the West Side is very strongly opposed to any kind of solution that will anchor the Logan Corridor on the north side of town, and we will watch with a very careful eye, any kind of project that seems to do that. Our suggestions: (1) We propose to review with the Public Service Dept. the traffic data and the traffic count, and observe the traffic in the field because we think there is additional work that can be done to put a finger on the size, scope, and nature of the traffic problem. (2) Review signalization possibilities, because we're convinced that some of the degree of difficulty could be reduced by signalization changes. (3) We propose to review with the Public Service Department again in the field, a layout of an 11' lane, and see what it means in terms of impact on housing and the nearness of housing and the solution for traffic. Ron Callen concluded his remarks. BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 1, 1989 Page 4 Dale Granger inquired of Mr. Callen if he would be providing the department with further studies and input that could be evaluated. Mr. Callen replied that his organization was unable to provide that kind of professional assistance but he felt he had sufficient evidence which they had accumulated that would make sense for the Public Service Department to meet with them and review the points. Mr. McCaffery agreed to do so, providing staff time is available. Dale Granger replied that those points should be carefully documented in writing and provided to the department and board. Mr. Callen agreed to do provide that. Rick Kibbey questioned the use of the deep lots. Mr. Callen responded that if a fifth lane was really the solution, they would propose to use a lot less land than what the city design proposes. If that would put the roadway too close to housing, they would want to look at possibility of taking the houses in that block and moving them back a number of feet. Also, they would consider turning the houses in reverse position. The Chair entertained a motion that would direct the Public Service Dept. to consider the items that were presented, and that a detailed letter outlining those things would be presented to the board. Dale Granger so moved, Rick Kibbey supported. Eugene Russell stated that he did not :understand the motion. Dale said that the Chair had directed that Public Service staff would review the salient points of the presentation, which would be supported by a written communication documenting their findings. Cleo said it defers the need for any action by the board at this time. Mr. Russell said he did not think that required a motion. Mr. Cipicchio agreed somewhat, then called for a vote on the motion. Motion passed. YEAS: 6 NAYS: 0 ABSENT: 1 (Mr. Callen and Mr. Richardson left the meeting.) REPORT OF OFFICERS No officers had reports. Chairman Cipicchio said that he would appoint someone to fill the Transportation officer vacancy at a later date. DIRECTOR'S REPORT Mr. McCaffery reported that Black & Veatch was recommended to perform the Cost of Service Study for the Wastewater Division, and the department is in the process of finalizing an agreement BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 1, 1989 Page 5 to begin that work. RFQ's for the CSO Study are due 11-2. Mr. Spangler and Mr. McCaffery will be developing the RFP shortly. Mr. McCaffery stated that since the month ended yesterday, he did not have the Refuse report. Regarding the Clean Michigan Community grant, the State has developed the RFP to submit to consultants for the study, and that proposal should be going out within the next fifteen days, with a due day of the proposals coming back to the State the first part of January. Howard indicated he had volunteered to serve on the selection committee which will be reviewing the consultants' submitted proposals, but he has not heard if he has been appointed to the committee. In reference to the Task Force that represents the neighborhood associations, they did receive a presentation by Mr. Wayne Koser of DNR regarding a timetable of the proposal, what was contained in the proposal, and the requirements of the grant. The Task Force now has all the information which is available. Mr. McCaffery reported that City Council has approved the five year parking system improvement program and the Lansing Building Authority has given the go ahead to obtain financial and legal consultants to initiate bonding for that package. Mr. McCaffery handed out an updated report on the environmental projects which was prepared by SEG. Diamond Reo West - bids were received October 24. We are still awaiting the qualifications on the low bidder. The low bid was $591,000. Crego Park - Canonie Environmental has run into additional work concerning the number.of barrels they are finding. They are asking for a reduction in the original work program to be able to cover more area, and also a time extension. Mr. McCaffery reported that the 0&M Division is preparing for their winter maintenance programs. The salt boxes are on and ready to go, and they are doing some training in reference to the snow removing operations. CITY ENGINEER'S REPORT Mr. Clegg distributed an updated status of construction projects. Most of the projects are closed for the year. The only ongoing one is 1989 Major St. #2, PS 65122, which is Pennsylvania Ave. from I-496 to the railroad crossing. E. Main St. work has stopped'for the year, but there is quite a bit more to do there. Pennsylvania Ave. from Eureka to I-496, there will BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 1, 1989 Page 6 be some activity at the railroad crossing due to a small change that must be done to satisfy the railroad company. Mr. Russell suggested to Mr. Clegg that on Pennsylvania, I-496 to the railroad, coming off the eastbound expressway turning left, underneath the bridge, the location of the barrels needs to be checked. It seems to him to be crowded. Mr. Clegg reported that the divisions have been working to develop CIP's for submission to Budget. They are ready to be reviewed by the Director. Mr. Clegg related that there would be a ribbon cutting ceremony at Edgewood Blvd. on Friday, November 3rd, at 10:00 a.m. There will be refreshments at 9:30 a.m., followed by a caravan ride behind the Mayor's car. Immediately after the ride, the barricades will be removed, and the road will be officially open. Gene Russell requested the status of Miller Rd. at Pleasant Grove. Mr. McCaffery replied that there would be a third lane added to that entire section. The project has been contracted by MDOT. It is set to start April 15th. Gene Russell had a question about going east on Kalamazoo, where there is a yellow line and left turn only. He inquired about how this marking differed from other markings he had seen. There was some discussion of this. June Knostman asked if it were true that there are plans to discontinue any turns from Waverly at Lansing Rd. Mr. McCaffery said that would be a decision of the Ingham County Road Commission. Chairperson Cipicchio asked for discussion for the annual Christmas Dinnner. June Knostman said that she would use her membership at the Elks Club if that would be satisfactory. There was general agreement that the Elks Club on Tuesday, December 12th would be satisfactory. Mr. McCaffery brought up whether or not the Board would like to bring spouses (at their own expense). After discussion, the Board decided against bringing spouses. Mr. McCaffery said that the Mayor has recommended Mr. John (sic) Abood to fill the remaining board vacancy. June Knostman brought up the question of the pumping station at. Frances Park. She said the problem of the odor still exists. Mr. McCaffery said he would have it. checked out. He said something may be malfunctioning. He indicated the carbon absorption materials have to be replaced periodically. BOARD OF PUBLIC SERVICE MINUTES OF NOVEMBER 1, 1989 Page 7 June Knostman inquired about the sidewalks on Mt. Hope being taken up and replaced with asphalt. Mr. Severy informed her that Michigan Bell is doing some work and we will not allow them to pour cement at this time of year; therefore, they are placing temporary asphalt until next spring. Gene Russell reported that. at 1235 N. Grand River, the entire sidewalk at the driveway is gone. Bob Clegg said he would have a temporary repair made. June Knostman thanked the department for getting work done on Nottingham/Cambridge. She commented that during the last year heavy equipment and workers were brought into the neighborhood on three separate occasions to do work. The neighborhood questions the economy of the operation. Bob Clegg replied that some work was done under contract, and some was done as part of street maintenance by 0&M. He pointed out that we pay on a per unit price, not by how long it takes the contractor to move in and out. Mr. McCaffery remarked that Mr. Randolph added some of those streets to another contract, and could only do a certain amount of them before the construction season ended. The remainder were let under a separate contract the next season. He noted that some of the other work was base repairs normally done by City crews before resurfacing can be done. The meeting was adjourned at 8:57 P.M. Respectfully submitted, Margaret H. Pollard Secretary BOARD OF PUBLIC SERVICE MINUTES JANUARY 4, 1989 The meeting was called to order at 7:41 P.M. by Chairperson Cleo Cipicchio. PRESENT: Cleo Cipicchio, Dale Granger, Richard Kibbey, June Knostman, Clarence Rosa, Gene Russell, Charles Stickney t ABSENT: David Smith STAFF: Howard McCaffery, Raymond Severy + The minutes of the November meeting were approved unanimously. REPORT OF OFFICERS: June Knostman reported on the activities of the Operations and Maintenance Division. She reported that the Assistant Superintendent position has been vacant for an extended period. Howard McCaffery stated that applications have been requested by the Personnel Department and referrals to the department should be made soon. DIRECTOR'S REPORT: Since the resignation of the City Engineer, the division has been supervised by Paul Carr, Assistant City Engineer, and Raymond Severy. Mr. McCaffery recommended that a three person committee be appointed to receive input from current City staff regarding the filling or restructuring of the City Engineer position. The committee would also serve as the interview panel with Mr. McCaffery. Mr. Cipicchio appointed Eugene Russell, and Dale Granger (Chairman) to serve on the special committee. The Board unanimously approved the appointments. The third member will be appointed by the BOARD OF PUBLIC SERVICE MINUTES 1-4-89 Page 2 Transportation Board. Mr. McCaffery reported on the fatal accident that occurred at the construction site of the North Grand Parking Garage in December. CITY ENGINEER REPORT: All street improvement projects are proceeding on schedule. The budget may be too low to complete all originally scheduled; projects. The environmental clean-up projects are under way. The City received a $3,000,000+ settlement from Diamond Reo for clean-up of ; the Diamond Reo site. The first contract for clean-up of the east portion is scheduled to be advertised within 30 days. Testing on the west portion is being done by SEG. NEW BUSINESS: Mr. McCaffery discussed the FY89-90 proposed budget. The Board will be requested to approve. the budget at their February meeting. The Board agreed to start the February 1, 1989 meeting at 6:30 P.M. to review the budget and the Department evaluation. Dale Granger and Richard Kibbey were appointed to serve on the committee to prepare the department evaluation. Mr. McCaffery reviewed a proposal from the Granger Companies to take over the City's refuse collection system and develop a city-wide curbside recycling program under a grant from the State Environmental Bond funds. The meeting was adjourned at 9:20 P.M. Respectfully submitted, —ter J qa and 0. everying Secretary mhp ��"`...... / BOARD OF POLICE COMMISSIONERS ♦s ,i p�,'Z 120 W. Michigan Ave. .. Lansing, Michigan 48933 p (517)372-9400 Official Proceedings Of The POLICE BOARD Of The City Of Lansing December 19, 1989 (October, November and December Agendas) The meeting was called to order by Vice -Chair Sharon Kellogg. ROLL CALL Commissioners present: Kellogg, Owen, McConnell, Osborn and Valdez. Commissioners absent: Crawford, Walker and Johnson. APPROVAL OF MINUTES OF PREVIOUS SESSION RECD. LANSING CT';" CLERK BY: 189 DEC 28 Pik 2 The minutes of the regular Board meeting on September 19, 1989, and those of the Special Board meeting on December 11, 1989, were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. Commissioner Osborn suggested the items under each of the headings of each Agenda be incorporated. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: Peggy Bowerman; Roxanne Bouchard; Fredric S. Abood; Dr. Richard Halik, School District. Billie and Chester Wright; Sergeant Patrick Wilson, L.P.D.; Lieutenant Charles McCord, Metro Squad; East Lansing Police Chief Thomas Hendricks (2); Delaie A. Wright; Fire Chief Samuel Hopkins; Karen Beekman; Officer Richard VanDussen, L.P.D.; Esther Bell; Darleen Hartig. "Equal Opportunity Employer" Page 2 Greg and Jill Kingdon; James Peck; Charles Browning and Linda VanLoton, First of America; Robbyn Phelps, Sears; David Rudd, Department of Treasury; Lieutenant Charles McCord, Metro Squad; State Representative Nancy Crandall; Captain Morrall, Salvation Army; Jerry O'Neil; Circuit Judge Thomas Brown. Accepted 'and placed on file. RESIGNATIONS, RETIREMENTS, CONFIRMATIONS A letter of resignation was received from Probationary Officer Elizabeth Plasman. A letter of retirement was received from Detective Paul Klein. A request for confirmation of Probationary Officers Eric Painter and Christopher Devlin was received. A letter of retirement was received from Sergeant Kenneth Wiezorek. A letter of retirement was received from Officer David Kuerbitz. A letter of retirement was received from Sergeant Donald Dufour. A letter of retirement was received from Sergeant Douglas Pollard. Commissioner McConnell moved for approval of all the above. Supported by Commissioner Osborn. Carried, unanimous. COMPLAINTS AGAINST DEPARTMENT Notification was received of a civil suit filed by Edmond Frank MacGillivray. Notification was received of a civil suit filed by Michael McEwen. An Order of Dismissal of the Civil Rights complaint filed by Gary Farrow was received. Orders of Dismissal of the Civil Rights complaints filed by Catherine Miller and Avis Stubbs were received. Notification/ report was received on a Civil Rights complaint filed by Cassendra Davis. Notification of a civil suit filed by Mack Quarrels -Bey was received. All of the above were accepted and placed on file. REPORTS OF OFFICERS The quarterly status report of the departmental Affirmative Action program for the period 7/1/89-9/30/89 was received, accepted and placed on file. Page 3 The departmental Highlights reports for September, October and November were received, accepted and placed on file. Chief Reifsnyder's monthly letters for the past three months were received which advised of the following: Crime statistics; Information on the OUIL Cost Recovery program; Agreements have been reached with the F.O.P.' Supervisory and Parks Security Bargaining Units; Notification of the promotion of Officer Julie Williams to the rank of Detective II -B, effective November 2, 1989, Officer Mark Burns to Sergeant III and Officer Anthony King to Detective II -B, effective January 2, 1990, and Officer John Parks to Sergeant III, effective January 21, 1990. Accepted and placed on file. COMMISSIONERS COMMENTS Commissioner McConnell stated he was in Aurora, Colorado, over Thanksgiving and visited their Police Department. He received from them a report covering the depart- ment and their Community Relations program, which he loaned to Assistant Chief Sin- clair. Their program is very intensive and includes a course they teach in high school for which the students receive credit. OTHER BUSINESS Commissioner Osborn requested Legal Advisor McComb to draw up a new procedure for consideration at the January meeting which provides for an elected Chair and Vice - Chair instead of the annual rotation system, and limit it to three consecutive terms, which would take effect in July 1990. Commissioner Kellogg addressed the matter of not being able to get quorums for the meetings. After discussion on this subject Mr. McComb was asked to get information from other Boards regarding absenteeism. Mr. McComb did advise the Board that the City Charter requires every Board to adopt a policy of attendance, which this Board has done at a 50% level. Further, it was suggested that the Mayor be encouraged to fill vacancies as quickly as possible, such as early in June so they can be here for the July meeting. Discussion was also held on changing the time of the meetings, and it was requested this matter also be put on the January Agenda. There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board ro 0 r H C) m w 0 b d m C) td tij il% BOARD OF PUBLIC SERVICE MINUTES FIEBIZUARy 22, 1989 SPECI.A1, MEETING The meeting was called to order by Chairrrran Cleo Cipicchio at 7:45 P.M. PRESENT: Cleo Cipicchio, Dale Grntiger, Rick Kibbey, June Knostman, Charles Stickney, Sr. ABSENT: Clarence Rosa, Eugene RUSRe11, David Smith STAFF: Howard McCaffery, Rnymoiid Svvcry, Bob Clegg GUEST: Kurt Cuter, Granger Waste Manal,ement UNFINISHED BUSINESS Dale Granger, Rick Kibbey, and June Knostman served as the ad hoc committee to prepare the evaluation of the I'nhlic Service Department. Dale reported that the committee had two parts which They wished to discuss. The first was the evaluation report, and secondly, their thoughts and recommendations concerning how the board should approach this annual evaluation in the future. (Dale distributed the evaluation to all members, and a period of five minutes was allowed for reading the report.) After much discussion and some changes in the report, Mr. Granger made a motion that the evaluation with the not. ed changes and refinements be approved. Rick Kibbey supported. Motion carried. Yeas: 5 Nays: 0 Absent: 3 Mr. McCaffery stated that June Knostman had spoken with him concerning the ad hoc committee taking a different approach to gathering information for the evaluation report. He agreed with the committee's thoughts on developing a procedure by which the special. committee member meet with the Director and the Division Head (to which he/she had been assigned) to plan goals for the coming year. The board member would monitor and report the progress during the year, and at evaluation time, be better prepared to n,- BOARD OF PUBLIC SERVICE MINUTES OF SPECIAL MEETING - FEBRUARY 22, 1989 Page 2 weigh the success or lack of success the division had achieved. This person would then be responsible for that division's annual evaluation report. Mr. Granger placed this in a motion. Mr. Kibbey seconded. There was further.discussion. Chuck Stickney objected to a board member serving in any capacity other than an advisory one. He felt there should not be any' involvement in planning and setting goals, which he felt is the administration's responsibility. Dale Granger reworded his motion to say that the board liaison member, working through the director, will confer with the division head regarding the development of a work program. The motion was seconded and unanimously approved. Yeas: 5 Nays: 0 Absent: 2 NEW BUSINESS Mr. McCaffery introduced Kurt Cuter, of Granger Waste Management, who has been working with the State and City rvgn rdi.ng solid waste management. Mr. Cuter stated that he has been l.00kini; at a variety of ways to avoid a solid waste crisis similar to those being experienced in other parts of the nation. The State of Michigan is presently planning to fund a recycling program at 100% of all capital costs. Mr. Cuter felt the City would be interested in being the first large city in Michigan to reduce landfilling through a curbside recycling program which Granger is interested in providing. In order to be eligible, the City would have to prepare an application for the Quality of Life bond program Clean Michigan Community project to the State of Michigan Department of Natural Resources by April 17. Mr. McCaffery asked for the Board's recommendation to approve the conceptual solid waste proposal, and to request the City negotiate an agreement with Granger to pursue the state Quality of Life Bond Program grant in order to implement a city-wide recycling program. After discussion, Rick Kibbey mn(1v n motion that the Board recommend that the Mayor and City Council. review the information and consider the feasibility of applying for the Quality of Life Bond Program grant to implement a city-wide solid waste recycling program. The meeting was adjourned at 10:30 P.M. Respectfully submitted, Marga�et H. 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