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HomeMy WebLinkAbout2008 Mid-Michigan Water Authority Minutes MINUTES OF BOARD OF DELEGATES MEETING MID-MICHIGAN WATER AUTHORITY _ Thursday, October 16, 2008 The Board of Delegates met in regular session at 4:00 p.m., in the Southwind Conference Room,' TCRPC Office Building, 913 W. Holmes Rd., Lansing Michigan. The meeting was called to order by Clyde Dugan, Chairperson. Present: Delegates Dugan (D),Parisian (D), Wood (D), Cogswell (D), Cooley(D), Oliver(D), St. Clair (D) Absent: Delegates from Bingham Township, Delhi Charter Township, Delta Charter Township, City of St. Johns Ex-Officio: Jon Coleman, TCRPC, MMWA Treasurer Guests: Tim Hyde and Randall Roost, Lansing Board of Water &Light Staff: Greg Hoffman, TCRPC, Financial Coordinator Maria Habba, TCRPC, Executive Assistant &Recording Secretary The Secretary called the roll and Ch/Dugan declared a quorum present. A moment of silent reflection was observed by all. The Pledge of Allegiance was said by all. APPROVAL OF MINUTES MOVED AND SUPPORTED That the minutes of the regular session of January 17, 2008 be approved as written. Adopted unanimously. CONSIDERATION OF LATE ITEMS FOR THE AGENDA There was one late item to consider: The Executive Committee recommends discussing the water regionalization study update under old business as a carryover from the January 17, 2008 meeting. PUBLIC COMMENT There were no public comments. Doug Wood introduced Randy Roost and Tim Hyde from the Lansing Board of Water& Page 1 of 4 Light. Wood indicated that this would be his last meeting and Randy and Tim would be appointed as the Delegate and Alternate on MMWA. OFFICERS REPORTS Chairperson's Report Chairperson Dugan said the report and recommendations are attached. Secretary's Report There was no Secretary's Report. Treasurer's Report Coleman reported on the financial statement for the period ending in August, 2008. Hoffinan provided details on the line items. He reported that everything is inline with the expenditures. It was noted that Bingham Township dues for 2008 are in arrears. Moved by Wood, Supported by Cogswell, that the treasurers report be received and placed on file. Motion carried. COMMITTEE REPORTS Executive Committee Chairman Dugan reported that the Executive Committee met today at 3:00 p.m.just prior to the Board meting. The Committee considered the following items. Ch/Dugan noted that the Committee recommended all items on the agenda. 1) Approval of the Final 2007 Audit 2) Approval of 2008 Budget Revision 3) Approval of the 2009 Budget Revision 4) Approval of the 2009 Membership Fees 5) Renewal of MMWA and TCRPC Contract 6) Selection of a Nominating Committee for 2009 Slate of Officers 7) Approval of the 2009 Meeting Schedule Old Business Coleman said the Executive Committee discussed the status of updating the water feasibility study. He explained that the study was a detailed report that was completed in 1992. Coleman said the legal analysis in the study was the basis for this authority. MMWA has been discussing whether or not there is a need to update the study. Coleman said some of the assumptions in the study are based on 1990 population estimates. Approximately one year ago MMWA passed a resolution to set up a work session to discuss updating the study. A meeting was scheduled in April that was cancelled due to the lack of a quorum. Coleman said TCRPC has now adopted new population projections that can be used to update the study. Coleman said the value of the study is to look at how to meet future water needs. There was also discussion on some of the laws and homeland security issues. Randy Roost spoke on homeland security issues and what should and should not be included in the study. The Board asked TCRPC staff to facilitate scheduling the next work session. An update will also be included on the January 2009 agenda. Page 2 of 4 New Business Res. No. 08-10-1 A resolution to recommend the final 2007 audit be accepted and placed on file. Hoffman reported that this is a clean audit. Hofftnan reminded the Board of the Management Discussion and Analysis letter, which is not included in the audit as the Board decided. Hoffman reviewed the fund revenue, expenditures and changes in fund balance for 2007 and noted that the Executive Committee has reviewed the audit and recommends approval. MOTION BY DELGATE OLIVER SUPPORT BY DELEGATE ST. CLAIR Adopted unanimously. Res. No. 08-10-2 A resolution to adopt the budget revision for 2008. Hoffman reviewed the changes and Coleman explained how Denise Parisian was able to save the Board approximately$4,000 in insurance costs. MOTION BY DELEGATE ST. CLAIR SUPPORT BY DELEGATE WOOD Adopted unanimously. Res. No. 8-10-3 A resolution to adopt the proposed budget for 2009. Coleman said the revenues are being recommended to reduce the dues from the carryover funds/equity. This is reflected in the revised budget that Hoffman distributed. MOTION BY DELEGATE WOOD SUPPORT BY DELEGATE COOLEY Adopted unanimously. Res. No. 08-10-4 A resolution to adopt the membership dues for 2009 and direct the treasurer to send notification for annual membership dues to all participating units. Ch/Dugan said this revision includes the savings of$4,103that has been divided amongst the members. MOTION BY DELEGATE COOLEY SUPPORT BY DELEGATE COGSWELL Adopted unanimously. Res. No. 8-10-5 A resolution to renew the MMWA and TCRPC contract. Ch/Dugan said there is no significant change in cost for services. MOTION BY DELEGATE ST. CLAIR SUPPORT BY DELEGATE OLIVER Adopted unanimously. Page 3 of 4 Res. No. 8-10-6 A resolution to select a Nominating Committee for 2009 Slate of Officers. Existing members concurred to continue their delegation in FY 2009. Ch/Dugan welcomed the opportunity for new appointments if any Board members were interested. Ch/Dugan did not request approval on this resolution since each officer agreed to continue serving in 2009. Res. No. 8-10-6 A resolution to approve the 2009 meeting schedule. Ch/Dugan said the 2009 meeting schedule is a continuation of the Board's meeting pattern (quarterly meetings that meet on the third Thursday of the month with Executive at 3:00 p.m. and the Board at 4:00 p.m.). MOTION BY DELEGATE OLIVER SUPPORT BY DELEGATE PARISIAN Adopted unanimously. Delegates Remarks There were no delegate remarks. Ex-officio Representatives Remarks Coleman distributed information on Michigan's water withdrawal assessment tool. Coleman said with passage of Legislation a third reincarnated Water Resources Advisory Conservation Council has been set up to give input to the Legislature. The Council set up a water withdrawal assessment tool for any entity that wants to withdrawal large water. Under this law they will be asked to go to the water model on DEQ's website and input information related to their withdrawal. The model will take the information and let applicants know if there is a potential Adverse Resource Impact (ARI) on the requested water withdrawal. If there is an IRA the applicants can try again at another location, depth or pumping rate, as this is an interactive tool. Applicants need to work with DEQ to get a permit for water withdrawal. This model is in a testing period until July 2009. As of October I" anyone can test this tool and submit comments back to DEQ. On February 81h the Council will make recommendations to the Legislature. Coleman said this is a state of the art model and is breaking new ground in the water management and conservation field. Public Comment None Motion of excused absences Ch/Dugan noted that the absence of John Elsinga, Delhi Charter Township, and Stan Wegrzyn, Delta Charter Township,has been excused. MOTION BY DELEGATE ST. CLAM SUPPORT BY DELEGATE WOOD Motion carries. Adjournment Chairperson Dugan adjourned the meeting at 5:00 p.m. Page 4 of 4