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Home My WebLink About2006 Mid-Michigan Water Authority Minutes DRAFT MINUTES OF BOARD OF DELEGATES MEETI" MID-MICHIGAN WATER AUTHORITY 0 A hi 2 pit 4.,r„ -, ! Thursday, January 19, 2006 The Board of Delegates met in regular session at 4:05 p.m., in the Southwind Conference Room, TCRPC Office Building, 913 W. Holmes Rd., Lansing Michigan. The meeting was called to order by Clyde Dugan, Chairperson. Present: Delegates Dugan (D), Elsinga(D),Parisian(D), Wood (D), Cogswell (D), Cooley(D),Dan Vreibel (D) Absent: Delegates from Bingham Township, Delta Charter Township, City of Grand Ledge, Village of Webberville, Windsor Charter Township Ex-Officio: Jon Coleman, TCRPC Staff: Greg Hoffman, TCRPC,Financial Coordinator Maria Habba, TCRPC, Executive Assistant&Recording Secretary The Secretary called the roll and Ch/Dugan declared a quorum present. A moment of silent reflection was observed by all. The Pledge of Allegiance was said by all. APPROVAL OF MINUTES MOVED AND SUPPORTED That minutes of the regular session of January 20, 2005 be approved as written. Adopted unanimously. Denise Parisian commented that she will now be serving as the Delegate for the Village of Dimondale. CONSIDERATION OF LATE ITEMS FOR THE AGENDA There were no late items. PUBLIC COMMENT There were no public comments. Page 1 of 5 OFFICERS REPORTS Chairperson's Report Chairperson Dugan noted that the Executive Committee met just prior to the Board meeting. Items considered by the Executive Committee will be reported under the Executive Committee Report by the Chair. Secretary's Report There was no Secretary's Report. Treasurer's Report Jon Coleman indicated that Greg Hoffman will cover the financial materials distributed in packets. Hoffman said the adjustment to the fund balance is within the amount budgeted. Hoffman reported that all 2005 dues have been paid to date, and some 2006 dues payments have already been received. Hoffinan contacted the auditors regarding concerns and questions expressed at the Executive Committee Meeting. The issue within the audit is in the last paragraph of the letter on page 1, which states "The Mid-Michigan Water Authority has not presented the Management's Discussion and Analysis that the Government Accounting Standards Board has determined is necessary to supplement, although not required to be part of, the basic financial statements" which seems to be a contrast to the paragraph on page 9 which states "The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing". Hoffinan said the auditors stated there is no need to submit a management's discussion and analysis due to the size of the MMWA. Hoffman emphasized to he Board that they received a"clean" audit. Meaning the statements looked at by the auditors were fine. Hoffinan said the MMWA may choose to submit a letter however, this would increase audit costs. Parisian felt this would not be necessary, or a good use of time. Wood asked what the consequences would be if a letter was not submitted. Elsinga asked Ch/Dugan if there were any statutory reasons for having such a submittal in an audit. Ch/Dugan didn't believe so, though suggesting that the auditors be invited to attend the April meeting to answer any further questions. Motion by John Elsinga and Support by Wood, that the treasurer's report including the finance report and budget revision be received and placed on file. COMMITTEE REPORTS Executive Committee Chairman Dugan reported that the Executive Committee met today at 3:15 p.m.just prior to the Board meeting. The Committee considered the following items. 1) Approval of MMWA Board Meeting Agenda for January 19, 2006. 2) Recommended approval of the Meeting Schedule for 2006. 3) Recommend 2006 Officers and Executive Committee Members Old Business None Page 2of5 New Business Res.No. 06-1-1 A resolution to elect 2006 Officers as presented and recommended by the Executive Committee. Chairperson, Clyde Dugan, (D)Bath Charter Township Vice-Chairperson, John Cogswell, (D) Lansing Charter Township Secretary, Donald Cooley, (D) Oneida Charter Township Treasurer, Jon Coleman, (Ex-Officio) TCRPC MOTION BY DELEGATE PARIISAN SUPPORT BY DELEGATE VREIBEL Motion carries. Res. No. 06-1-2 A resolution to elect Executive Committee Members for 2006 as presented and recommended by the Executive Committee. Chairperson, Clyde Dugan, (D) Bath Charter Township Vice-Chairperson, John Cogswell, (D) Lansing Charter Township Member, Donald Cooley, (D) Oneida Charter Township Member, Doug Wood, (D) Lansing Board of Water&Light Member, Denise Parisian, (D)Village of Dimondale Member, Jon Coleman, (Ex-Officio) TCRPC MOTION BY DELEGATE COOLEY SUPPORT BY DELEGATE VREIBEL Motion carries. Res. No. 06-1-3 A resolution to adopt the Meeting Schedule for 2006 as presented and recommended by the Executive Committee. Ch/Dugan stated that this resolution was inadvertently left off the Chairperson's Report and Recommendations. There was a request to change the April 20th date to the 27th January 19 April 27 July 20 October 19 MOTION BY DELEGATE COOLEY SUPPORT BY DELEGATE WOOD Adopted unanimously. Page 3 of 5 Resolution 06-1-4 A resolution to accept the 2005 MMWA Budget as presented and recommended by the Executive Committee. Ch/Dugan asked that this resolution also be added to the Chairperson's Report and Recommendations. Coleman talked about the need for these revisions. Hoffinan indicated that members received a revised budget in packets, and said the overall budget balanced. MOTION BY DELEGATE COOLEY SUPPORT BY DELEGATE PARISIAN Adopted unanimously. Delegates Remarks John Elsinga asked if there were any projects on the horizon. Jon Coleman asked Dan Vreibel about Bingham Township's developing water system, which includes Walmart. Vreible said it will be an independent municipal water system which is being installed. Ch/Dugan had questions about MMWA recurring contracts and insurances. Ch/Dugan asked that staff be conscious of expirations dates and so forth. Coleman noted that we are ok with the auditors, however the insurance is questionable. Ex-officio Representatives Remarks Coleman introduced Maria Habba as his new Executive Assistant. Coleman reported on Statewide Groundwater Advisory Council activities. Coleman serves on this Council as a representative of the citizens of Michigan. The Council has been preparing a draft report to the legislature on water withdrawal issues. This report is due on February 8th. The Michigan Legislature and DEQ are addressing water; conservation; regulation of water withdrawals. The issue is what kind of regulations should be put on water users. Coleman handed out copies of the Senate Bill 851. The Bill is asking the Council to design a water withdrawal assessment tool that can be utilized to protect and conserve the waters of the state and the water-dependent natural resources of the state. Coleman said the report to the legislature will be available online at MDEQ's website. Coleman will report on the bill at future meetings. Cooley asked where the study is at this time. Coleman said the council has been working on this study for three years now, and should be wrapping it up in the fall. Since this was intended to be a four year study, it should be completed by the end of 2007. Elsinga asked if the Council was created because of a specific issue. Coleman said the Groundwater Council has been dealing with water withdrawal issues. This diversion came from the reformed bottle situation in Battle Creek. The Council looked at the diversion issue and how it related to the Great Lakes. This model will now be coming out the new legislation. Page 4 of 5 Ch/Dugan asked for any questions or comments at this point. Ch/Dugan commented on how nice the Groundwater Management Board's (GMB)Holiday Breakfast meeting was,there were excellent discussions. Ch/Dugan thanked the GMB. Ch/Dugan also mentioned the Child Water Festival coming up for this year. He asked for a motion to specifically allocate donated funds. Resolution 06-1-5 A resolution to approve a$1,000 donation to the Children's Water Festival for 2006, as presented and recommended by Ch/Dugan. MOTION BY DELEGATE COGSWELL SUPPORT BY DELEGATE ELSINGA Discussion of Support Coleman indicated that the Children's Water Festival will be held on May 1 Oth at MSU-Wells Hall. Coleman said everyone on the board will receive an invitation. Coleman explained that donations are used for supplies and entertainment. Ch/Dugan said that this is not the first year that the MMWA has supported the Children's Water Festival. Motion carries. Public Comment None Motion of excused absences Ch/Dugan noted that the absence of Stan Wegrzyn, Delta Charter Township, and Windsor Charer Township has been excused. MOTION BY DELEGATE ELSINGA SUPPORT BY DELEGATE COOLEY Motion carries. Adjournment Chairperson Dugan adjourned the meeting at 5:00 p.m. CADocuments and Settings\Carrie\My Documents\MMWA\Board Minutes 1-19-06.wpd Page 5 of 5 05/24/2006 10:43 5173934424 TRI COUNTY REGIONAL PAGE 02 RECEIVED MOTION BY DELEGATE COOLEY 2006 I9AY 24 AID I I: 23 SUPPORT BY DELEGATE WOOD Adopted unanimously. LANSINIG CITY`( CLERK Res.No.06-1-3 A resolution to adopt the Meeting Schedule for 2006 as presented and recommended by the Executive Committee. Ch/Dugan stated that this resolution was inadvertently left off the Chairperson's R7ort and Recommendations. There was a request to change the April 20`�date to the 27 January 19 April 27 July 20 A'.u..cr Luc . EXCERPT FROM MID-MICHIGAN WATER AUTHORITY MEETING HELD ON O THURSDAY,JANUARY 19,2006_ MAY-24-2006 10:32 5173934424 96i P.02