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HomeMy WebLinkAbout2004 Mid-Michigan Water Authority Minutes DRAFT MINUTES OF BOARD OF DELEGATES MEETING MID-MICHIGAN WATER AUTHORITY Thursday, January 15, 2004 The Board of Delegates met in regular session at 4:00 p.m., in the Southwind Conference Room, TCRPC Office Building, 913 W. Holmes Rd., Lansing,Michigan. The meeting was called to order by Clyde Dugan, Chairperson. Present: Delegates Dugan (D), Ray(D), Scheuerman (D), Tom Morrissey(D), Parisian(A), Husby(D), St. Clair, (D) Absent: Delegates from City of Grand Ledge, Village of Webberville and Oneida Township Ex Officio: Jon Coleman, TCRPC Staff: Carrie Clinkscales, TCRPC, Executive Assistant and Recording Secretary Greg Hoffinan, TCRPC, Financial Coordinator Other: Dan Vreibel, City of St. Johns Those present introduced themselves. Ch/Dugan noted that Tom Morrissey has been named by Delta Township as their delegate replacing Stanley Wegrzyn for this meeting only, January 15, 2004. Ch/Dugan declared a quorum present. A moment of silent reflection was observed by all. The Pledge of Allegiance was said by all. APPROVAL OF MINUTES BY DELEGATE ST. CLAIR SECONDED BY DELEGATE HUSBY That minutes of the regular session of October 9, 2003 be approved as written. Adopted unanimously. CONSIDERATION OF LATE ITEMS Resolution No. 04-1-5; Recommend donation of$500 to the Children's Water Festival and that the budget be amended to reflect that expense. Addition was accepted by consensus. 1 TCRPC employees, Christine Spitzley, Environmental Planner, and Stephanie Geiger, Children's Water Festival were present to brief the Board on the activities of the Children's Water Festival. Christine said the festival was started in response to numerous requests from teachers to make presentations about water protection in their classrooms. The program is for 4th and 5th graders and this year the festival includes 6th graders. An overwhelming response is received each year and some 2000 plus students go through the program each year. High School students who have gone through the program come back to volunteer. The program includes all three counties and this year teachers can register on line at H2Ofest.org. PUBLIC COMMENT Dan Vreibel, City of St. Johns, said the City is pleased to be considered for membership on the MMWA. He said the City of St. Johns shares the beliefs of the MMWA in the protection of water resources and is happy for the opportunity to join the MMWA. OFFICERS REPORTS Chairperson's Report Ch/Dugan reported that the Executive Committee met at 3:00 p.m. January 15, 2004. Items considered will be reported under Executive Committee Report. Secretary's Report There was no Secretary's report. Treasurer's Report Jon Coleman said the financial materials were included in members' packets. The Committee reviewed the reports and recommends they be received and placed on file. He noted that Greg Hoffman, TCRPC Financial Coordinator would answer any questions the Board may have. It was moved by Delegate Ray and supported by Delegate St. Clair that the Treasurer's Report be received and placed on file. Motion carried. COMMITTEE REPORTS Executive Committee Ch/Dugan reported that the Executive Committee met on January 15, 2004 and considered the following items. 1) Three communities have not paid their 2003 dues. The Committee reviewed the MMWA bylaws and recommend that the communities be notified that if their 2003 dues are not paid within 90 days they will be put on inactive status 2) Received a substitute resolution for Resolution No. 04-1-1 and recommends membership for the City of St. Johns and Bingham Township be approved. 3) Recommend concurrence with the Nominating Committee for officers and Executive Committee for 2004. 4) A presentation by TCRPC staff on the Children's Water Festival and recommends a$500 donation to the festival and that the budget be amended to reflect the expense and that TCRPC Staff make a brief presentation to the MMWA Board. 2 Old Business None New Business Resolution No. 04-1-6 A resolution to notify communities who have not paid their 2003 dues that if they are not paid within 90 days they will be put on inactive status. MOTION BY DELEGATE SCHEUERMAN SECONDED BY DELEGAE ST CLAIR Adopted unanimously. Resolution No. 04-1-1 A resolution to approve the City of St. Johns' and Bingham Charter Township's membership in the MMWA: That the City of St. Johns' and Bingham Charter Township's request for membership in the MMWA be approved and the Articles of Incorporation be amended reflecting the change in membership according to the requirements of the Articles of Incorporation and Sections 7 and 11 of Act 292. Following an invitation to join per MMWA Resolution No. 03-10-4, the City of St. Johns and Bingham Township have requested to become members of the Mid-Michigan Water Authority. The following specific requirements have been met: • The Articles of Incorporation were revised to include the addition of the City of St. Johns and Bingham Township, and the pertinent sections were published by the Clerk of the City of Lansing in the Lansing State Journal on January 15, 2004. In accordance with MMWA Resolution No. 03-10-3, the two communities shared the expense of publication between themselves. • The governing body of the City of St. Johns passed a Resolution to join the MMWA and accept the amended Articles on January 12, 2004, and has agreed to pay its initial fee of $162.00. • The governing body of Bingham Township passed a Resolution to join the MMWA and accept the amended Articles on January 5, 2004 and has agreed to pay its initial fee of $60.00. In accordance with Section 7 (1) of Act 292 and the Articles of Incorporation, the next step in the process is for the MMWA Board of Delegates to vote in favor of accepting the City of St. Johns and Bingham Townships as members. This vote requires that the request for membership be approved by 2/3 of the existing members. MOTION BY DELEGATE HUSBY SECONDED BY DELEGATE ST CLAIR Adopted unanimously by roll call vote. 3 Ch/Dugan welcomed new members and noted that Dan Vreibel was appointed by St. Johns as their delegate to the MMWA and Bingham Township has appointed Doug Weir as their delegate and Steve Shafer as alternate. Resolution No. 04-1-2 A resolution for approval of the Nominating Committee's recommendation for 2004 officers as: Chairperson, Clyde Dugan, (D) City of Lansing Vice-Chairperson, Richard Husby, (D) Lansing Township Secretary, Robert Scheuerman, (D) Delhi Township Treasurer, Jon Coleman, (Ex-Officio) TCRPC MOTION BY DELEGATE RAY SECONDED BY DELEGATE ST CLAIR Adopted unanimously. Resolution No. 04-1-3 A resolution for approval of the Nominating Committee's recommendation of the Executive Committee for 2004 as: Clyde Dugan, (D) City of Lansing Richard Husby, (D) Lansing Township Robert Scheuerman, (D) Delhi Township Stan Wegrzyn, (D) Delta Township Donald Cooley, (D) Oneida Township MOTION BY DELEGATE VREIBEL SECONDED BY DELEGATE RAY Adopted unanimously. Resolution No. 04-1-4 A resolution establishing the MMWA meeting schedule for 2004 as: Thursday, April 8, 2004 Thursday, July 8, 2004 Thursday, October 14, 2004 Thursday, January 13, 2005 MOTION BY ALTERNATE DELEGATE PARISIAN SECONDED BY DELEGATE ST CLAIR Adopted unanimously Resolution No. 04-1-5 A resolution to donate $500 to the Children's Water Festival and amend the budget to reflect the expense. MOTION BY DELEGATE MORRISSEY SECONDED BY DELEGATE HUSBY Delegate Scheuerman noted that this program is very worthwhile and in keeping with the MMWA's goals and objectives. He also noted the MMWA fund balance and suggested that the amount of the donation be increased from the Executive Committee's $500 recommendation to $1000. Delegates Morrissey and Husby accepted this change as a friendly amendment. 4 Adopted unanimously. Coleman noted that the MMWA members will be included in the invitation list for the Children's Water Festival in May. DELEGATES REMARKS Ch/Dugan distributed copies of the MMWA Project Initiation flowchart developed in 1996 stating this would be a future topic for discussion. EX-OFFICIO REPRESENTATIVES REMARKS Coleman said that at the last meeting there was discussion about the need to update the regional water aquifer model. Since that time a meeting was held with the original participating communities. A presentation was given on model update and cost. Communities were supplied with a funding schedule. A number of communities have expressed their willingness to support the model update. Coleman also reported on the first meeting of the Michigan Groundwater Conservation Advisory Council which he was appointed to last month as a general public representative. Recently passed legislation, Public Act 148 of 2003 requires establishment of the Council along with other groundwater mapping mandates. "Act 148 requires the Council to: • Study the sustainability of the state's groundwater use and whether the state should provide additional oversight of groundwater withdrawals. • Monitor Annex 2001 Implementation efforts and make recommendations on Michigan's statutory conformance with Annex 2001, including whether groundwater withdrawals should be subject to best management practices or certification requirements and whether groundwater withdrawals impact water-dependent natural features. • Study the implementation of, and the results from, the groundwater dispute resolution program created by Public Act 177 of 2003." There was discussion relative to the difficult task assigned to the council. Coleman will keep the MMWA informed as to the Council's progress. PUBLIC COMMENT None MOTION OF EXCUSED ABSENCES None ADJOURNMENT There being no further business, the meeting adjourned at approximately 4:58 p.m. 5 MID MICHIGAN WATER AUTHORITY BALANCE SHEET AS OF AUGUST 31, 2004 CORRECTED ASSETS Cash 48,549.03 Total Assets 48,549.03 LIABILITIES TCRPC 2003 1,262.50 TCRPC: Jan. - August, 2004 1 ,000.55 Total Liabilities 2,263.05 FUND BALANCE Project Initiation and Administration 30,000.00 Additional Operating Reserve 21,039.26 Current Adjustment to Fund Balance (4,753.28) Total Fund Balance 46,285.98 Total Liabilities and Fund Balance 48,549.03 mmwa balance—sheet 09/21/04 Mid MI Water Authority Finance Report CORRECTED For Period Ending August 31, 2004 2004 INCOME BUDGET Y-T-D Balance Membership Dues 4,722 4,553.00 (169.00) Interest 193.27 193.27 Total 4,722 4,746.27 24.27 EXPENDITURES Board Expenses Insurance 5,700 5,699.00 1.00 Education/Contribution 1,000 1,000.00 0.00 Administration/Personnel Salaries/Fringes 500 407.79 92.21 Supplies 0 0.00 Postage 200 152.00 48.00 Printing 50 32.97 17.03 Travel 0 0.00 Telephone 0 0.00 Subscriptions & publications 0 0.00 Membership dues 100 100.00 0.00 Education/training material 0 0.00 Bank Service Charges 125 125.00 Misc. 0 Accounting Bookkeeping 1,000 407.79 592.21 Audit 1,800 1,700.00 100.00 Professional Services Financial advisory 500 500.00 Regulations & laws 625 625.00 TOTAL 11,600 9,499.55 2,100.45 Revenues minus Expenses (6,878) (4,753.28) Mid MI Water Authority PROPOSED 2005 Budget 2005 INCOME BUDGET ----------- ------------ ----------- ------------ Membership Dues 4,500 Interest 300 Total 4,800 EXPENDITURES Board Expenses Insurance 6,500 Education/Contribution 1,000 Administration/Personnel Salaries/Fringes 750 Postage 225 Printing 75 Travel 50 Telephone 25 Membership dues 100 Accounting Bookkeeping 1,000 Audit 1,800 Professional Services Financial advisory 500 Regulations & laws 625 TOTAL 12,650 Revenues minus Expenses (7,850) - OVER - MID-MICHIGAN WATER AUTHORITY MEMBERSHIP DUES FOR FY 2005 Dues Requirement Dues Requireme* Population $4,500 Adjusted for MEMBER 2000 Census 0.0206 /capita LBWL service areas Bath Twp. 7,541 156 134 Bingham Twp. 2,776 57 57 Delhi 22,569 466 116 Delta 29,682 613 613 Dimondale 1,342 28 28 Grand Ledge City 7,804 161 161 Lansing Twp 8,458 175 115 Lansing 119,128 2,459 2,890 Oneida Twp 3,703 76 76 St. Johns, City 7,485 155 155 Webberville 1,503 31 31 Windsor 5,998 124 124 Total 217,989 $4,500 4,500 * The dues for Bath, Lansing and Delhi Townships have been reduced by the percentage that is provided by direct retail water service by the LBWL. The Lansing dues have been increased by the same amounts.