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Home My WebLink About2002 Mid-Michigan Water Authority Minutes MID MICHIGAN WATER AUTHORITY i 913 W.HOLMES, SUITE 201 LANSING,MI 48910 VOICE(517)393-0342 FAX(517)393-4424 EMAIL: TCRPC(a,acd.net BATH CHARTER TOWNSHIP CITY OF GRAND LEDGE CITY OF LANSING DELHI CHARTER TOWNSHIP DELTA CHARTER TOWNSHIP ONEIDA CHARTER TOWNSHIP LANSING CHARTER TOWNSHIP WINDSOR CHARTER TOWNSHIP VILLAGE OF DIMONDALE VILLAGE OF WEBBERVILLE MINUTES OF BOARD OF DELEGATES MEETING MID-MICHIGAN WATER AUTHORITY Thursday,January 10, 2002 The Board of Delegates met in regular session at 4:00 P.M., in the Southwind Conference Rm., Tri-County Regional Planning Commission Office Building, 913 W. Holmes Rd., Lansing, MI. The meeting was called to order by Clyde Dugan, Chairperson Present: Delegates, Bogi (D), Cooley(D), Husby(D), Dugan (D) Dutcher(A), St. Clair (D), Wegrzyn(A), Elsinga(A), Wood (A), Coleman(E), (10) (A- alternate,D- delegate, E- ex-officio ) Absent: Delegate from Bath, Grand Ledge, Webberville Chairperson Dugan declared a quorum present. A moment of silent reflection was observed by all. The Pledge of Allegiance was said by all. APPROVAL OF MINUTES BY DELEGATE WEGRZYN SECONDED BY DELEGATE St.CLAIR That minutes of the regular session of November 8, 2001 be approved as presented. Adopted unanimously. CONSIDERATION OF LATE ITEMS FOR THE AGENDA 1) Chairman Dugan asked that a Resolution be included under New Business to authorize the establishment of an account with Standard Federal Bank for the MMWA. Additions to the agenda were accepted by consensus. Page 1 of 3 PUBLIC COMMENT Chairperson Dugan announced that members of the public would be afforded the opportunity to address the delegates on any item. No persons spoke. OFFICERS REPORTS Chairperson's Report Chairperson Dugan noted that the election of officers had been held at the November 81"meeting and that the new officers duties began on January 1, 2002. He also said that the budget for 2002 was adopted, but that no dues would be collected from MMWA members for 2002. A notice will be mailed out to all members notifying them of this budget action. Secretary's Report There was no Secretary's Report. Treasurer's Report Treasurer Coleman presented the financial statements through November 2001. It was moved by Delegate St. Clair with support by Delegate Husby to received the Treasurers Report and place it on file. Motion carried. Coleman noted that the auditors would be in this month to conduct the annual audit. Executive Committee Report The Executive Committee did not meet since October 1 lth. OLD BUSINESS Chairperson Dugan said that a request for a presentation of the changes since the Water Regionalization Study be given to update the board members on the current status of the plan. He asked Jon Coleman to cover the changes in population. Jon passed out some population tables from the plan,which he had modified by writing in the new 2000 census numbers for each community in the study. He also revised the TCRPC population projections,which were just updated this past year. Also the TCRPC has been working on some maps, which were on the wall, of existing and proposed water and sewer service areas. He noted that these were still very much in draft form and had not been locally reviewed as yet. Several board members noted areas on the maps that needed to be revised. Coleman said he would have plots made to send out for local review and correction. Clyde Dugan passed out a map from the 1992 Regional Water Feasibility Study,Figure S-4; "Required- System Improvements-Finished Water Improvement, Alternative 111", which showed suggested system improvements through the year 2020. He also passed out a color-coded map, which illustrated how the current system has been developed. Clyde pointed out where the proposed plan improvements and the current system were similar or different and what projects had not been developed as yet. He thought that about half of what had been proposed had actually been completed. The plan is being implemented at a slower rate than was anticipated in the 1992 Study. There was general consensus that the plan did not need to be updated for several years, but we should continue to monitor its implementation. Page 2 of 3 NEW BUSINESS Banking Resolution Res. No. 02-1-1 A resolution to change eligible signatures with Standard Federal Bank and authorize MMWA officers to deposit and withdraw funds from the account, with the requirement that all withdrawal of funds requires two signatures in accordance with MMWA policies. RECOMMENDED BY DELEGATE HUSBY SECONDED BY DELEGATE WEGRZYN Adopted unanimously. Meeting schedule 2002 Res. No. 02-1-2 That the MMWA hold regular meetings on a quarterly basis during 2002 on the following dates: April 11,2002 July 11,2002 October 10,2002 The meetings will begin at 4:OOpm and be held at the following location unless otherwise notified in accordance with MMWA policies: Tri-County Regional Planning Commission 913 W. Holmes Rd. Lansing, Michigan, 48910 Southwind Conference room, 2°d Floor RECOMMENDED BY DELEGATE WEGRZYN SECONDED BY DELEGATE HUSBY Adopted unanimously. SPECIAL CEREMONIES There were no special ceremonies. DELEGATE REMARKS Delegate Husby said he would like to get an updated list of the current MMWA Board members. EX-OFFICIO REMARKS There were no Ex-Officio Remarks PUBLIC COMMENT Chairperson Dugan announced that members of the public would be afforded the opportunity to address the delegates on any item. There were no members of the public present. ADJOURNMENT On motion of Delegate St. Clair with support from Delegate Cooley the Board adjourned at 5:05P.M. Page 3 of 3 MID MICHIGAN WATER AUTHORITY BALANCE SHEET AS OF AUGUST 31, 2002 ASSETS Cash 57,158.72 Total Assets 57,158.72 LIABILITIES TCRPC: Jan. - August, 2002 833.32 Total Liabilities 833.32 FUND BALANCE Project Initiation and Administration 30,000.00 Additional Operating Reserve 32,634.00 Current Adjustment to Fund Balance (6,308.60) Total Fund Balance 56,325.40 Total Liabilities and Fund Balance 57,158.72 mmwa balance sheet 10/03/02 Mid MI Water Authority Fiscal Year: January 1, 2001 to December 31, 2001 August 2002 Report INCOME Budget Actual Balance ------------ -------------- ------------- ----------- ------------ -------------- ------------- ----------- Membership Dues 0.00 0.00 Interest 0.00 805.90 805.90 Totals 0.00 805.90 805.90 EXPENDITURES Board Expenses Insurance 4,300 4,622.00 (322.00) Expenses 0 0.00 0.00 Supplies, mail, etc. 0 0.00 0.00 Administration/Personnel Salaries/Fringes 400 151.12 248.88 Supplies 0 0.00 Postage 200 52.46 147.54 Printing 50 35.57 14.43 Travel 0 0.00 Telephone 0 0.00 Subscriptions & publications 0 0.00 Membership dues 100 100.00 0.00 Education/training material 0 0.00 Bank Service Charges 125 125.00 Accounting Bookkeeping 1,000 453.35 546.65 Audit 1,700 1,700.00 0.00 Professional Services Financial advisory 500 0.00 500.00 Regulations & laws 625 0.00 625.00 TOTAL 9,000.00 7,114.50 1,885.50 Current Change in Fund Balance (6,308.60) Mid MI Water Authority Proposed 2003 Budget 2002 2003 INCOME BUDGET BUDGET Membership Dues 4,500 Total 0 4,500 EXPENDITURES Board Expenses Insurance 4,300 4,730 Expenses 0 0 Supplies, mail, etc. 0 0 Administration/Personnel Salaries/Fringes 400 400 Supplies 0 0 Postage 200 200 Printing 50 50 Travel 0 0 Telephone 0 0 Subscriptions & publications 0 0 Membership dues 100 100 Education/training material 0 0 Bank Service Charges 125 125 Misc. 0 0 Accounting Bookkeeping 1,000 1,000 Audit 1,700 1,800 Professional Services Financial advisory 500 500 Regulations & laws 625 625 TOTAL 9,000 9,530 Revenues minus Expenses (9,000) (5,030) MID-MICHIGAN WATER AUTHORITY MEMBERSHIP DUES FOR FY 2003 Dues Requirement Dues Requirement Population $4,500 Adjusted for MEMBER 2000 Census 0.0217 /capita LBWL service areas Bath Twp. 7,541 163 142 Delhi 22,569 489 122 Delta 29,682 643 643 Dimondale 1,342 29 29 Grand Ledge City 7,804 169 169 Lansing Twp 8,458 183 121 Lansing 119,128 2,581 3,031 Oneida Twp 3,703 80 80 Webberville 1,503 33 33 Windsor 5,998 130 130 Total 207,728 $4,500 4,500 * The dues for Bath, Lansing and Delhi Townships have been reduced by the percentage that is provided by direct retail water service by the LBWL. The Lansing dues have been increased by the same amounts. mmwa 2003.gpw October 3, 2002 MINUTES OF BOARD OF DELEGATES MEETING MID-MICHIGAN WATER AUTHORITY Thursday, October 10, 2002 The Board of Delegates met in regular session at 4:00 p.m., in the Southwind Conference Room, TCRPC Office Building, 913 W. Holmes Rd., Lansing Michigan. The meeting was called to order by Clyde Dugan, Chairperson. Present: Delegates Ray (D), Elsinga(A), Dutcher (D), Dugan (D), Wood (A), Husby (D), Cooley (D), Towsley (A) Absent: Delegates from Delta Charter Township, City of Grand Ledge, Village of Webberville Ex-Officio: Jon Coleman, TCRPC Staff: Carrie Clinkscales, TCRPC, Executive Assistant & Recording Secretary Chairperson Dugan declared a quorum present. A moment of silent reflection was observed by all. The Pledge of Allegiance was said by all. APPROVAL OF MINUTES Delegate Husby noted a correction to the minutes. Wegrzyn was listed as an alternate and should be listed as a Delegate. BY DELEGATE HUSBY SECONDED BY DELEGATE COOLEY That minutes of the regular session of January 10, 2002 be approved as amended. Adopted unanimously. CONSIDERATION OF LATE ITEMS FOR THE AGENDA 1) Chairman Dugan asked that a meeting schedule for 2003 be added under New Business. Addition was accepted by consensus. Page 1 of 4 PUBLIC COMMENT Chairman Dugan announced that members of the public would be afforded the opportunity to address the delegates on any item. No persons spoke. OFFICERS REPORTS Chairperson's Report Chairperson Dugan noted that the Executive Committee met on October 8. The Executive Committee reviewed the financial report on budget expenditures and the proposed budget and dues for 2003. The Committee also reviewed "Specifications for Financial Services for MMWA'. Secretary's Report There was no Secretary's Report. Treasurer's Report Treasurer Coleman presented financial statement for fiscal year 2002 as of August 31, 2002. It was moved by Delegate Cooley with support by Alternate Towsley, to receive the Treasurer's Report and place it on file. Motion carried. Coleman noted a budget revision to balance the budget. Due to shortfalls in insurance we have moved money out of other categories into insurance so there are no negatives. It was moved by Delegate Husby and supported by Delegate Elsinga to approve the budget revision as presented. Motion carried. COMMITTEE REPORTS Executive Committee See Chairperson's Report. A Nominating Committee of Stan Wegrzyn and Dick Husby was chosen to present a slate of officers to the MMWA. Delegate Ray moved, Alternate Towsley supported, that the Executive Committee Report be received and placed on file. Motion carried. Old Business None New Business 2003 Budget Resolution Res. No. 02-10-3 A resolution adopting the MIVIWA 2003 Budget as submitted. RECOMMENDED BY DELEGATE ELSINGA SECOND BY DELEGATE COOLEY Adopted unanimously. 2003 Dues Schedule Resolution Page 2 of 4 Res. No. 02-10-4 A resolution to approve the 2003 dues schedule as amended below and make payment due July 1, 2003. Consensus to change wording as follows "the dues . . . . . . . . have been redueed ADJUSTED by the . . . . . . . .". RECOMMENDED BY DELEGATE HUSBY SECOND BY DELEGATE DUTCHER Adopted unanimously. Jon Coleman suggested that the MMWA may want to adopt a preliminary budget next year to give members time to include MMWA dues in their budgets. Consensus was for the Executive Committee to discuss this at their meeting in January and make a recommendation to the Board. Approval of Nominations for 2003 Officers Res. No. 02-10-5 A resolution to approve the Nominating Committee recommendations for officers as noted. Chairperson Dugan said the Nominating Committee Chairperson, Stan Wegrzyn has submitted the Committee's slate of officers for 2003 as follows. Chairperson/Clyde Dugan Vice Chairperson/Stan Wegrzyn Secretary/John Elsinga Treasurer/Jon Coleman Other/Dick Husby RECOMMENDED BY DELEGATE RAY SECOND BY DELEGATE COOLEY Adopted unanimously. 2003 Meeting Schedule Res. No. 02-10-6 That the 2003 meeting schedule be established as the 2°a Thursday of each quarter at 4:00 p.m. on the following dates. January 9 July 10 April 10 October 9 The next Executive Committee meeting will be held at 3:00 p.m. on January 9 at the Southwind Conference Room. RECOMMENDED BY DELEGATE RAY Page 3 of 4 SECOND BY DELEGATE ELSINGA Adopted unanimously. Delegates Remarks None Ex-officio Representatives Remarks Coleman noted that staff will provide copies of Articles of Incorporation and MMWA bylaws at the next Executive Committee meeting. A list of current delegates and alternates will also be provided for changes and or additions. Public Comment None Motion of excused absences Chairperson Dugan noted that Delegate Wegrzyn's absence has been excused. Adjournment Chairperson Dugan adjourned the meeting at 4:40 p.m. CADocuments and Settings\Laptop User\My Documents\MMWA\Board Minutes 10-10-02.wpd cc Page 4 of 4