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HomeMy WebLinkAbout2001 Mid-Michigan Water Authority Minutes MINUTES OF BOARD OF DELEGATES MEETING MID-MICHIGAN WATER AUTHORITY Thursday, January 11, 2001 The Board of Delegates met in regular session at 4:00 P.M., in the Southwind Conference Rm ., Tri- County Regional Planning Commission Office Building, 913 W. Holmes Rd., Lansing, MI. The meeting was called to order by John Elsinga, Vice-Chairperson Present: Delegates, Bogi (D), Cooley (D), Dutcher (A), Hoffman(E), Elsinga(A), Husby (D), McCormick (A), St. Clair (D), Wegzyn (D), (7) Absent: Delegate from Bath, Grand Ledge, Webberville Secretary McCormick declared a quorum present. A moment of silent reflection was observed by all. The Pledge of Allegiance was said by all. APPROVAL OF MINUTES Delegates Cooley noted the Oneida was listed as absent representation, though he was listed as attending. Wegzyn noted that Delegate Ray had supported the motion for the 2001 meeting calendar. St. Clair asked that he be noted with an excused absence. BY DELEGATE ST. CLAIR SECONDED BY DELEGATE COOLEY That minutes of the regular session of December 14, 2000 be approved as amended. Adopted unanimously. CONSIDERATION OF LATE ITEMS FOR THE AGENDA There were no late items. PUBLIC COMMENT Vice - Chairperson Elsinga announced that members of the public will be afforded the opportunity to address the delegates on any item. Vice-Chairperson Elsinga asked that anyone wishing to address the Board limit their comments to three minutes. No persons spoke. 1 OFFICERS REPORTS Chairperson's Report Items as noted on the Chairperson's report and Agenda Secretary's Report Secretary McCormick announced that she would be leaving the BWL and therefore the MMWA at the end of January for an appointment as the Utilities Director for the City of Ann Arbor. McCormick thanked the members of MMWA for their participation and support of MMWA and commended them on their service in the interest of the regions water supply. Treasurer's Report Hoffman presented the financial statements through November and December. Delegate Bogi questioned how the MMWA fund balance was invested. Hoffman indicated that funds were in an interest bearing checking account. After some discussion; it was agreed that Hoffman will check investment options and report in May. The Executive Committee will review the policies as they relate to investment of MMWA funds and schedule a discussion on the April agenda. .It was moved by Delegate Husby with support by Delegate Wegzyn to received the Treasurers Report and place on file. Motion carried. There was no Executive Committee Report Nominating Committee Report Delegate Husby reported that the Nominating Committee conducted their business via a conference call on January 5 and offers the following slate of nominations for the period beginning January 11, 2001 through the date of first organizational meeting in 2001: Chairperson: Clyde Dugan, Vice- Chairperson: John Elsinga, Secretary: City of Lansing Alternate Delegate, Treasurer: Jon Coleman, and for the same period Richard Husby and Stanley Wegzyn serve as additional members of the Executive Committee. It was recommended by Delegate St. Clair with support from Delegate Wegzyn that the nominations for MMWA Officers and Executive Committee be closed. Motion carried. There was no Old Business NEW BUSINESS 2001 MMWA Officers Res. No. 01-01-1 That the slate of officers and members of the executive committee as recommended by the nominating committee be approved. RECOMMENDED BY DELEGATE ST. CLAIR SECONDED BY DELEGATE COOLEY Adopted unanimously. 2 There were no Special Ceremonies. Delegate Remarks Delegate Husby expressed some discomfort with the late meeting time. After discussion, and noting that the meetings have been reduced from monthly to quarterly, delegates agreed to let the 4PM start time stand. Delegate Elsinga thanked McCormick for her service to MMWA, noting that since the 1988 start of Task Force he has seen tremendous change in how the BWL does business with the Townships and communities, particularly in the flexibility the BWL offers in working with jurisdictions in ways that work for them. Elsinga noted that the MMWA is a good vehicle for the ongoing discussions and effort necessary to accomplish a regional approach to drinking water and that it will take another decade before the benefits are realized. There were no Ex-Officio Remarks PUBLIC COMMENT Vice-Chairperson Elsina announced that members of the public will be afforded the opportunity to address the delegates on any item. Secretary McCormick noted that there was no public present. ADJOURNMENT On motion of Delegate Husby with support from Delegate St. Clair the Board adjourned at 4:20 P.M. Minutes approved by MMWA Board, November 8, 2001 3 MINUTES OF EXECUTIVE COMMITTEE MID-MICHIGAN WATER AUTHORITY Thursday, October 11, 2001 The Executive Committee met at 1:30 P.M., in the Tri-County Regional Planning Commission Offices at 913 W. Holmes Rd., Lansing, MI. Clyde Dugan, Chairman, called the meeting to order. Present: R. Husby, S. Wegrzyn, J. Coleman, C. Dugan Absent: J. Elsinga 1. The Executive Committee reviewed the agenda for the October MMWA Board Meeting. 2. The Executive Committee reviewed the financial statements as presented by the Treasurer. After some discussion, the financial statements were accepted as presented. 3. The Executive Committee reviewed the proposed budget and dues for 2002. After discussion, the following were recommended for Board action: Motion by Wegrzyn, Support by Husby to recommend $0.00 dues for fiscal year 2002. Approved. Motion by Husby, Support by Wegrzyn to recommend the 2002 budget as presented. Approved 4. The Executive Committee offers the following slate of officers for consideration by the Board, to take effect on January 1, 2002, and to serve until the date of the organizational meeting in 2003, or until replaced in accordance with the Articles of Incorporation: (See Attachment; Recommendation for 2002 Officers) 5. The Executive Committee reviewed the Bylaws regarding use of"the most recent decennial census" data for dues allocation. Motion by Wegrzyn, Support by Husby to utilize the 2000 Census data until a more recent decennial census is performed. Approved. 6. The Executive Committee reviewed the MMWA Investment Policy, and investment practices, and recommended no changes be made at this time. Submitted on Thursday, October 11, 2001 Clyde Dugan, Chairman Attachment 1 Mid-Michigan Water Authority Recommendation for 2002 Officers The Executive Committee met on October 11,2001 to submit the following slate for MMWA Executive Committee. That for the period beginning January 1,2002 through the date of the organizational meeting in 2003,the Officers of MMWA be as follows: Chairperson: Clyde Dugan Vice Chairperson: Stan Wegrzyn Secretary: John Elsinga Treasurer: John Coleman That for the same period, in addition to the Chairperson and Vice-Chairperson,John Elsinga,Richard Husby and Jon Coleman serve as members of the Executive Committee. Respectively submitted,Clyde Dugan, Chairperson,MMWA Executive Committee. MINUTES OF BOARD OF DELEGATES MEETING MID-MICHIGAN WATER AUTHORITY Thursday, November 8, 2001 The Board of Delegates met in regular session at 11:00 A.M., in the Southwind Conference Rm ., Tri- County Regional Planning Commission Office Building, 913 W. Holmes Rd., Lansing, MI. The meeting was called to order by Clyde Dugan, Chairperson Present: Delegates, Bogi (D), Cooley(D), Daher (A), Dugan(D) Dutcher(A), St. Clair(D), Vedder(D), (6) Absent: Delegate from Bath, Delhi, Grand Ledge, Webberville Chairperson Dugan declared a quorum present. A moment of silent reflection was observed by all. The Pledge of Allegiance was said by all. APPROVAL OF MINUTES BY DELEGATE ST. CLAIR SECONDED BY DELEGATE COOLEY That minutes of the regular session of January 11,2001 be approved as presented. Adopted unanimously. CONSIDERATION OF LATE ITEMS FOR THE AGENDA 1) Chairman Dugan asked that a Resolution be included under New Business to authorize the issuance of an RFP for competitive bids on Financial Services for the next three (3) years. 2) That the next regular meeting of the MMWA Board be scheduled. Additions to the agenda were accepted by consensus. PUBLIC COMMENT Chairperson Dugan announced that members of the public will be afforded the opportunity to address the delegates on any item. No persons spoke. 1 OFFICERS REPORTS Chairperson's Report Items as noted on the Chairperson's report and Agenda Secretary's Report There was no Secretary's Report Treasurer's Report Treasurer Coleman presented the financial statements through August. It was moved by Delegate St. Clair with support by Delegate Bogi to received the Treasurers Report and place on file. Motion carried. Executive Committee Report The Executive Committee met on Thursday, October 11, 2001. Chairperson Dugan reviewed minutes of the Executive Committee meeting. It was moved by Delegate St. Clair with support by Delegate Cooley to receive the Executive Committee Report and place on file. Motion carried. OLD BUSINESS There was no Old Business NEW BUSINESS 2002 Budget Res. No. 01-11-1 That the 2002 MMWA budget as recommended by the MMWA Executive Committee on October 11, 2001, be approved. RECOMMENDED BY DELEGATE ST. CLAIR SECONDED BY DELEGATE VEDDER Adopted unanimously. 2002 Dues Schedule Res. No. 01-11-2 Further, that the 2002 MMWA Dues Schedule as recommended by the MMWA Executive Committee on October 11, 2001, be approved, and that the Treasurer be authorized and directed to render the dues invoices in accordance with that recommendation. RECOMMENDED BY DELEGATE COOLEY SECONDED BY DELEGATE ST. CLAIR Adopted unanimously. 2 Nominations for 2002 Officers Res. No. 01-11-3 That the slate of officers as recommended by the Executive Committee on October 11, 2001, and as follows, be approved by the Board. The term of office of these officers shall begin on January 1, 2002, and shall continue until the date of the organizational meeting in 2003, or until replaced in accordance with the Articles of Incorporation: Chairperson: Clyde Dugan Vice Chairperson: Stan Wegrzyn Secretary: John Elsinga Treasurer: Jon Coleman That for the same period, in addition to the Chairperson and Vice-Chairperson, John Elsinga, Richard Husby and Jon Coleman serve as members of the Executive Committee. RECOMMENDED BY DELEGATE VEDDER SECONDED BY DELEGATE COOLEY Adopted unanimously. Solicitation of Competitive Bids for Accounting Services Res. No. 01-11-4 That the Treasurer be directed to solicit competitive bids for a three-year contract for Financial Services, including annual Audits, for the MMWA. The current contract with Layton &Richardson, P.C. will be complete upon the audit of fiscal year 2001. RECOMMENDED BY DELEGATE ST. CLAIR SECONDED BY ALTERNATE DELEGATE DAHER Adopted unanimously. 3 Calendar for next MMWA Board Meeting Res. No. 01-11-5 That the next regular meeting of the MMWA Board be set for Thursday, January 10, 2002, 4:00 P.M. in the Southwind Conference Room. RECOMMENDED BY DELEGATE VEDDER SECONDED BY DELEGATE ST. CLAIR In discussion, Jon Coleman indicated that he would attempt to reserve the Southwind Conference Room. If its not available, the meeting will be in the Tri-County Regional Planning Commission office conference room. Adopted unanimously. SPECIAL CEREMONIES There were no special ceremonies. DELEGATE REMARKS Delegate Bogi suggested a valuable addition to our agenda would be a presentation on issues of direct import to the MMWA Board, such as; 1) a presentation by other entities formed under the same Public Act as the MMWA, 2) a presentation on other regional water agencies, and 3) a presentation on the original water regionalization plan that led to the formation of the MMWA with an update on the study assumptions. The consensus of those present is that the latter should be included on the agenda for the next meeting of the MMWA Board. EX-OFFICIO REMARKS There were no Ex-Officio Remarks PUBLIC COMMENT Chairperson Dugan announced that members of the public would be afforded the opportunity to address the delegates on any item. There were no members of the public present. ADJOURNMENT On motion of Delegate St. Clair with support from Alternate Delegate Daher the Board adjourned at 11:40 A.M. 4 Mid-Michigan Water Authority Chairperson's Report and Recommendations 11/08/01 The following recommendations are offered for Board consideration; 2002 Budget Res. No. 01-11-1 That the 2002 MMWA budget as recommended by the MMWA Executive Committee on October 11, 2001, be approved. ------------------------------------------- 2002 Dues Schedule Res. No. 01-11-2 Further, that the 2002 MMWA Dues Schedule as recommended by the MMWA Executive Committee on October 11, 2001, be approved, and that the Treasurer be authorized and directed to render the dues invoices in accordance with that recommendation. ------------------------------------------- Nominations for 2002 Officers Res. No. 01-11-3 That the slate of officers as recommended by the Executive Committee on October 11, 2001, and as follows, be approved by the Board. The term of office of these officers shall begin on January 1, 2002, and shall continue until the date of the organizational meeting in 2003, or until replaced in accordance with the Articles of Incorporation: Chairperson: Clyde Dugan Vice Chairperson: Stan Wegrzyn Secretary: John Elsinga Treasurer: Jon Coleman That for the same period, in addition to the Chairperson and Vice- Chairperson, John Elsinga, Richard Husby and Jon Coleman serve as members of the Executive Committee. -------------------------------------------