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HomeMy WebLinkAbout2000 Mid-Michigan Water Authority Minutes MINUTES OF BOARD OF DELEGATES MEETING MID-MICHIGAN WATER AUTHORITY 57 Thursday, April 13, 2000 L;•..; .•. The Board of Delegates met in regular session at 11:00 A.M., in the Southwind Conference Rm ., Tri- County Regional Planning Commission Office Building, 913 W. Holmes Rd., Lansing, MI. The meeting was called to order by Clyde Dugan, Chairperson Present: Delegates, Coleman(E), Dugan(D), Edwards(D), Elsinga(A), Husby (D), McCormick (A), Parisian(D), St. Clair(D), (6) Absent: Delegate from Bath, Delta, Dimondale, Webberville Secretary McCormick declared a quorum present. A moment of silent reflection was observed by all. The Pledge of Allegiance was said by all. APPROVAL OF MINUTES BY DELEGATE HUSBY SECONDED BY DELEGATE ST. CLAIR That minutes of the regular session of December 9, 1999 be approved as submitted. Adopted unanimously. CONSIDERATION OF LATE ITEMS FOR THE AGENDA There were no late items. PUBLIC COMMENT Chairperson Dugan announced that members of the public will be afforded the opportunity to address the delegates on any item. Chairperson Dugan asked that anyone wishing to address the Board limit their comments to three minutes. No persons spoke. OFFICERS REPORTS Chairperson's Report Items as noted on the Chairperson's report and Agenda. Chairperson Dugan noted that in the context of regional water system development it is an extraordinary time of interest and tremendous activity. 1 Dugan noted discussions with the City of DeWitt and DeWitt Township as well as ELMWSA and Bingham Township. Secretary's Report Secretary McCormick noted no additional items. Coleman asked that the BWL provide TCRPC with a current map of the water system that would include any new areas served. Treasurer's Report Coleman presented the financial statements through February 2000. It was moved by Delegate Husby and support by Delegate St. Clair to received the Treasurers Report and place on file. Motion carried. Coleman noted that dues had been received from all members with the exception of Lansing and Webberville. Hoffman presented the Audit Report indicating no comments or recommendations. It was moved by Delegate St. Clair and supported by Delegate Elsinga to receive the Audit Report and place on file. Motion carried. Executive Committee Report The Executive Committee has not met. There was no Old Business There was no new business. There were no special ceremonies. Delegate Remarks Delegate Husby asked that a member list be provided noting that there had been several changes. Ex-Ofticio Remarks Treasurer Coleman noted that there were several standing contracts that had expired. The legal services contract with Dykema Gosset had not been renewed although some documents sent after the expiration were reviewed. There was discussion regarding extension of the agreement. Treasurer Coleman was asked to check the Purchasing Policy and seek an extension if allowable. A similar discussion was held regarding the Engineering Services contract. It was decided that MMWA would not pursue a re-bid but would seek services on a case-by-case basis. Delegate Husby moved with support from Delegate Husby to excuse the absences of Delegates Esch and Wegzyn. Motion carried. Delegate Husby moved with support from Delegate. St. Clair to extend the schedule of MMWA meetings on the second Thursday of each month to the end of 2000. Motion carried. PUBLIC COMMENT Chairperson Dugan announced that members of the public will be afforded the opportunity to address the delegates on any item. Secretary McCormick noted that there was no public present. 2 ADJOURNMENT On motion of Delegate St. Clair with support from Delegate Wegrzyn the Board adjourned at 12:11. 3 MINUTES OF BOARD OF DELEGATES MEETING MID-MICHIGAN WATER AUTHORITY - 5 1 Thursday, December 14, 2000 t LE,:� The Board of Delegates met in regular session at 11:00 A.M., in the Southwind Conference Rm ., Tri- County Regional Planning Commission Office Building, 913 W. Holmes Rd., Lansing. MI. The meeting was called to order by Clyde Dugan, Chairperson Present: Delegates, Bogi (D), Coleman (E), Cooley (D). Dugan (D). Elsinga (A), Husby (D), McCormick (A), Ray (D), Wegzyn (D), (7) Absent: Delegate from Grand Ledge, Oneida, Webberville, Windsor Secretary McCormick declared a quorum present. A moment of silent reflection was observed by all. The Pledge oi�Allegiance was said by all. APPROVAL OF MINUTES BY DELEGATE WEGZYN SECONDED BY DELEGATE HUSBY That minutes of the regular session of April 13, 2000 be approved as submitted. Adopted unanimously. CONSIDERATION OF LATE ITEMS FOR THE AGENDA There were no late items. PUBLIC COMMENT Chairperson Dugan announced that members of the public will be afforded the opportunity to address the delegates on any item. Chairperson Dugan asked that anyone wishing to address the Board limit their comments to three minutes. No persons spoke. OFFICERS REPORTS Chairperson's Report Items as noted on the Chairperson's report and Agenda Secretary's Report 1 Secretary McCormick noted no items to report. Treasurer's Report Hoffman presented the financial statements through October. It was moved by Delegate Wegzyn with support by Delegate Ray to received the Treasurers Report and place on file. Motion carried. Executive Committee Report Chairperson Dugan reviewed the minutes of the Executive Committee meeting of December 4, 2000. Chairperson Dugan asked the Board members to look at the budget and dues recommendations that are on the agenda for action noting that the 2001 budget recommendation is about 50% of the 2000 budget and that the dues recommendation will collect half of that amount. Dugan also noted that the Executive Committee discussed evaluating the reserve levels during 2001 but no line item has been included in the budget for that purpose. It was moved by Delegate Husby and supported by Delegate Cooley to received the Executive Committee Report and place it on file. Motion carried. There was no Old Business NEW BUSINESS 2001 Budget and Dues Res. No. 00-12-1 The amount of $ 9,000.00 be approved as the 2001 MMWA O & M Budget. The Treasurer shall invoice member communities in January per the dues allocation formula, which is based on community population share of the total population represented by MMWA membership as required to collect a total of$ 4500.00. RECOMMENDED BY DELEGATE ELSINGA SECONDED BY DELEGATE WEGRZYN Board members noted that dues are not collected at the 100% funding level because the fiend balance in excess of the project and operating reserves is being applied to reduce member dues calculations and collections for 2001. Board members also acknowledged that the budget includes a line item for the annual audit and approval of this resolution authorizes the Treasurer to proceed with the audit arrangements. Adopted unanimously. MMWA 2001 Meeting Calendar Res. No. 00-12-2 The MMWA Board will hold its regularly scheduled meetings for 2001 on the second Thursday of the following months: 2 January 11 July 12 April 12 October 11 RECOMMENDED BY DELEGATE HUSBY SECONDED BY DELEGATE ST. CLAIR It was moved by Delegate Elsinga and supported by Delegate Husby to amend the motion to schedule the meetings on the dates noted from 4:00 to 5:00 P.M. The Amendment was adopted unanimously. The motion was adopted unanimously. MMWA 2001 MMWA Officers Res. No. 00-12-3 The following individuals be named to the Nominating Committee for MMWA 2001 Officers. The Nominating Committee shall return a slate of officers in the format below for consideration at the January 2001 organizational meeting of MMWA: Delegate Husby, Delegate Wegzyn, Delegate Elsinga RECOMMENDED BY DELEGATE RAY SECONDED BY DELEGATE ELSINGA Adopted Unanimously. There were no special ceremonies. Delegate Remarks Delegate Ray asked that as a new delegate he be provided with the MMWA Mission Statement and Goals and any other pertinent information including a member listing. Delegate Wegzyn noted that there were several changes and a member listing should be sent to all Delegates. There were no Ex-Officio Remarks PUBLIC COMMENT Chairperson Dugan amiounced that members of the public will be afforded the opportunity to address the delegates on any item. Secretary McCormick noted that there was no public present. ADJOURNMENT On motion of Delegate Husby with support from Delegate Elsinga the Board adjourned at 11:30 A.M. 3