HomeMy WebLinkAbout2016 LEPFA Minutes LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
JANUARY 26,2016
MINUTES
At 8:04 a.m., Chairman Tim Barron called the meeting to order in the conference room of the Greater
Lansing Convention&Visitors Bureau, located at 500 E. Michigan Ave., Lansing, MI 48912.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Jim-DeLine (Ex-
t-�
Officio), Price Dobernick, Charles Janssen, Robert Johnson(Ex-Officio), Tim Kaltenbacl'; Chales
Mickens and Linda Sims-Wright.
COMMISSIONERS EXCUSED: Angela Bennett Ex-Officio .
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatrid e Heidi Brown, Paul Ntok J
9 , �' n
Tristyn Wright, Shelly Busse, Audrey Tipper—Lansing Entertainment &Public Facilities,rAutl@rity..
and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA:
IV. PUBLIC COMMENT: Jack Alexander asked if any proposals are ready to present to this Board
regarding the stadium. Jack Alexander stated the marquee at the stadium has been
malfunctioning; it is currently working but it took 3 weeks to get it fixed.
V. APPROVAL OF THE MINUTES FOR NOVEMBER 17,201.5: Chairman Barron asked for a
motion to approve the minutes from the November 17, 2015 meeting.
MOTION: Commissioner Sims-Wright SUPPORT: Commissioner Butler
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron stated the LEPFA Board Holiday Reception
was nicely done and well attended. He noted it was nice to see so many of our partners in
attendance. This is an event that truly makes Lansing Center shine.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported year-to-date financial information for month ending December 2015.
1. December 2015 Financial Statements:
a. Lansing City Market: Total Operating Revenue year-to-date is $49,536 compared
to the prior year's amount of$56,899. Total Expenses year-to-date is $84,827
compared to the prior year's amount of$92,641. Excess Revenues over Expenses
year-to-date is a loss of($11,996) compared to last year's loss amount of($17,973).
Balance Sheet: Total Cash is $63,445 compared to last year's amount of$63,953. Total
Current Assets is $82,053 compared to last year's amount of$76,121. Accounts Payable
LEPFA Board of Commissioners Meeting
Page 2
January 26,2016
is$63,281 compared to the prior year's amount of$47,123. Accounts Receivable
is $16,240 compared to the prior year's amount of$8,899. Unreserved Equity is
$1,384 compared to the prior year's amount of$27,093.
Jennifer stated the Accounts Payable amount is simply due to a timing issue of a large
check run that occurred on January 8tn
Budget vs. Actual: Total Operating Revenue is behind budget by ($22,966). Total
Operating Expenses is ahead of budget by $14,452. Excess Revenues over Expenses
year-to-date is behind budget by ($8,514).
b. Cooley Stadium: Total Operating Revenue year-to-date is $3,334 compared to last
year's amount of$4,928. Total Expenses year-to-date is $167,492 compared to the prior
year's amount of$154,166. Excess Revenues over Expenses is a loss of($42,861)
compared to last year's loss amount of($36,458).
Balance Sheet: Total Cash is $269,374 compared to last year's amount of
$76,535. Total Assets are $375,331 compared to the prior year's amount of
$1,407,368 —this variance is due to the renovations. Accounts Payable is $332,246
compared to the prior year's amount of$1,345,313. Accounts Receivable is
$4,292 compared to the prior year's amount of$1,230,293. Unreserved Equity year-to
-date is $42,825 compared to the prior year's amount of$62,055.
Budget vs. Actual: Total Operating Revenue year-to-date is behind budget by ($898).
Total Expenses are behind budget by ($520). Excess Revenues over Expenses are
behind budget by($1,417).
c. Lansing Center: Total Operating Revenue year-to-date is $2,296,680 compared to
the prior year's amount of$2,590,555. Total Expenses year-to-date is $3,103,277
compared to the prior year's amount of$3,098,944. Excess Revenue over
Expenses is a loss of($294,040) compared to the prior year's loss amount of
($26,552). The $80,000 under the Sales/Marketing line is a placeholder entry for the
charge that will come in February.
Balance Sheet: Total Cash is $49,371 compared to last year's amount of$43,146.
Accounts Receivable is $504,784 compared to the prior year's amount of$509,837.
Accounts Payable is $204,214 compared to last year's amount of$141,284.
Unearned Revenue/Advance Rent is $318,025 compared to the prior year's amount of
$432,560. Unreserved Equity year-to-date is $560,564 compared to the prior year's
amount of$542,534.
LEPFA Board of Commissioners Meeting
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January 26, 2016
Budget vs. Actual: Total Operating Revenue is ahead of budget by $192,221. Total
Expenses are over budget by($216,768). Excess Revenue over Expenses is behind
budget by ($16,782).
Secretary/Treasurer James W. Butler III moved to accept the December 2015 financials
for the Lansing City Market, Cooley Law School Stadium and the Lansing Center be
received as published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Butler SUPPORT: Commissioner Dobernick
Motion unanimously carried.
2. FY 2017 DRAFT Budeet Review: Scott reviewed the following information for the
2017 budget:
a. City Market: Revenue has been projected to reflect the past 2 years; note revenues are
not increasing with expenses. A 7% increase in utilities and no Capital request.
Overall; an increase in the subsidy will be requested.
b. Cooley Stadium: Revenue is increasing; however, so are utilities. A$30,000 increase
in subsidy will be requested to off-set the upkeep and cost of utilities year-round for
the new space in the outfield.
c. LansingCenter:enter: A projected 9% increase in healthcare and Worker's Comp increase
of 10%. The budget is aggressive based upon rental projections. Ancillary revenue
increases are in the works. Salaries/Wages are increased and F&B is decreased; a
full-time position was moved from F&B into a Sales/Services position. Lease revenue
will be decreased due to changes in operations. An emphasis on training and IT
infrastructure will continue. No subsidy increase for Lansing Center.
Scott stated Angela Bennett has asked that this DRAFT be tweaked; noting that he and
Jennifer continue to work on the budget and make necessary cuts.
Jennifer reported the Finance Committee met and approved the bid for the internal IT
cabling project; cost$39,000. This upgrade should eliminate all connection problems.
3. MLCC Resolution: Jennifer reported the MLCC requires a new resolution(to replace
the previous LEPFA and City Resolution) for Groesbeck Golf Course with regard to
handling of documents. Therefore:
RESOLVED: That the organization, through its duly authorized officers, designate the
Administrative Assistant,Accounting Manager and/or Vice-President of Finance as
authorized individuals who can sign documents for Lansing Entertainment& Public
Facilities Authority with the Liquor Control Commission for a Class C License for the
LEPFA Board of Commissioners Meeting
Page 4
January 26, 2016
sale of either Beer and Wine, or Beer, Wine and Spirits, for consumption on the premises
of Groesbeck Golf Course.
MOTION: Commissioner Bowen SUPPORT: Commissioner Sims-Wright
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO,reported the following:
1. Lansing Center DRAFT Budget: Additional funds will be requested for a Facilities Audit
for Lansing Center and funding for a"Funding Mechanism" study. The LEPFA
Operating Agreement with the City expires in October; a new DRAFT Agreement was
presented to the City last year. Scott stated it is important to have a new agreement in
place in order to maintain current status with insurance and banking, among other things.
As of October, LEPFA will no longer be able to operate without a new agreement in
place; it is critical that this is completed sooner,rather than later.
2. Ft. Wa, n�e Trip: The trip will be on Monday, 2/1/16; Scott reviewed the travel plans and
tentative schedule.
3. LEPFA Council Representative: Councilwoman Jody Washington is LEPFA's City
Council representative for this year. Meetings are in the works with the two newest
members of Council.
4. Admin Board Report: Scott referenced this month's report and stated it is one of the best
presented by Staff to-date. Scott noted tickets are available for the Deer& Turkey and
Women's Expo events.
5. City Market: Scott reviewed upcoming events at the Market; including"Pour it Up" and
"Wine and Canvas" events. A Valentine's Day dinner is scheduled for February 13t" and
a sell-out is anticipated.
6. MLK Luncheon: Scott noted this was another great luncheon and this year's Speaker
was one of the best in recent years.
7. Common Ground: An announcement today for Dierks Bentley on Saturday, July 9th
Friday night will be hip-hop night. A Sponsor Summit is scheduled for Thursday, January
28tn
8. Annual Report: Scott distributed a copy of the Annual Report and reviewed its contents.
D. PERSONNEL COMMITTEE: Commissioner Sims-Wright reported the Committee
cancelled this month's meeting and will meet next month.
E. STRATEGIC PLANNING COMMITTEE: Commissioner Mickens reported the
Committee and discussed updates and action items and noted an Ad Hoc Committee meeting
will be scheduled soon.
F. STAFF REPORTS —VICE PRESIDENTS/STAFF:
1. Tristyn Wright: Tristyn reviewed the active shooter seminar for LEPFA staff that was held
LEPFA Board of Commissioners Meeting
Page 5
January 26, 2016
on January 51" and stated another session will be held for all front-line staff in June or July.
2. Paul Ntoko: Paul reported January will end up coming in 5% ahead of budget due to the
Michigan High School Football Coaches and Michigan Nursery & Landscaping events.
Paul also reported menu price updates have been completed.
3. Heidi Brown: Heidi reviewed the LEPFA U session that took place in December and
stated planning is underway for 2016 sessions. All LEPFA U session will review safety,
customer service and wellness. Work has started on healthcare benefits for 2016 renewal
and the first challenge for health and wellness for 2016 is a survey. The HR/Payroll
Specialist, full-time Facilities worker and one Event Coordinator position have all been
filled. Current available positions include part-time Catering Assistant, Event Coordinator
and Banquet Captain.
Scott stated work on a"Code of Ethics"for LEPFA has begun.
4. Gus Pine: Gus stated we are halfway through the fiscal year and confidence is high that the
budget will be achieved. Gus reviewed the current PACE report and noted it's an
important indicator for future business. By next month's LEPFA Board meeting a"Board
Portal"will be available on the Lansing Center website. This portal will allow all Board
members to login and retrieve all information that will be utilized at each month's
meetings. Gus provided a tourism update and referenced STAR data; noting Lansing
achieved hotel occupancy above 60%. Gus stated the Lansing Center will host the
Governor's Tourism event this spring; which will provide a lot of exposure for us.
The Sales/Marketing team participated in some training as well as project management
training.
VII. COMMISSIONER& STAFF COMMENTS:
A. Scott Keith: Scott congratulated Jim DeLine on his upcoming retirement from the City.
B. Commissioner Butler: Commissioner Butler asked Scott to provide to Jack Alexander,
a written response as to what LEPFA's role is with regard to stadium improvements.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:19 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
MARCH 22, 2016 - LOCATION - TBD
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
FEBRUARY 23,2016
MINUTES
At 8:06 a.m., Chairman Tim Barron called the meeting to order in the Governor's Room of the
Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, Angela Bennett (Ex-Officio), Cindy Bowen, James
W. Butler III, Jim DeLine (Ex-Officio), Robert Johnson(Ex-Officio) and Linda Sims-Wm ht :.:
COMMISSIONERS EXCUSED: Price Dobernick, Charles Janssen, Tim KaltenbaWatid q#arlm
Mickens. ,
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown, Paul Ntokoa Ry4p-
Tess, Shelly Busse,Audrey Tipper—Lansing Entertainment& Public Facilities Authority;Jack' r
Alexander, Dirk Spillemaeckers—AMTA and Robert Cavin—Battery Giant.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT: Jack Alexander stated he received the letter from Scott with regard to
this Board's role with regard to the ball park. Mr. Alexander stated he feels the letter is "totally
false". Mr. Alexander stated that if he believed the Mayor's office is in control of money for the
ball park; then he would have taken his concerns to the Mayor long ago. Mr. Alexander stated
"this Board is so sucked into the system that none of you can think for yourselves".
Robert Cavin, President/CEO for Battery Giant,introduced himself to members present and
provided business history for Battery Giant and his local franchise. Mr. Cavin shared various
products and services available at Battery Giant and distributed a copy of product information
and a client list. Mr. Cavin thanked Commissioner Sims-Wright for inviting him to speak at
today's meeting.
V. APPROVAL OF THE MINUTES FOR JANUARY 26, 2016: No quorum; moved to "Old
Business" on next month's agenda.
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported year-to-date financial information for month ending January 2016.
1. January 2016 Financial Statements:
a. Lansiniz City Market: Total Operating Revenue year-to-date is $56,416 compared
to the prior year's amount of$64,702. Total Expenses year-to-date is $96,545
compared to the prior year's amount of$107,175. Excess Revenues over Expenses
year-to-date is a loss of($9,965) compared to last year's loss amount of($18,434).
LEPFA Board of Commissioners Meeting
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February 23, 2016
Balance Sheet: Total Cash is $67,671 compared to last year's amount of$70,396. Total
Current Assets is $87,930 compared to last year's amount of$82,971. Accounts Payable
is $53,449 compared to the prior year's amount of$40,186. Accounts Receivable
is $17,963 compared to the prior year's amount of$9,261. Unreserved Equity is
$3,415 compared to the prior year's amount of$26,631.
Budget vs. Actual: Total Operating Revenue is behind budget by ($27,663). Total
Operating Expenses is ahead of budget by$17,391. Excess Revenues over Expenses
year-to-date is behind budget by ($10,272).
b. Cooley Stadium: Total Operating Revenue year-to-date is $3,334 compared to last
year's amount of$4,928. Total Expenses year-to-date is $199,298 compared to the prior
year's amount of$182,882. Excess Revenues over Expenses is a loss of($25,551)
compared to last year's loss amount of($27,478).
Balance Sheet: Total Cash is $314,324 compared to last year's amount of
$141,638. Total Assets are $425,519 compared to the prior year's amount of
$1,899,304. Accounts Receivable is $7,849 compared to the prior year's amount of
$1,657,510. Unreserved Equity year-to-date is $60,135 compared to the prior year's
amount of$70,985.
Budget vs. Actual: Total Operating Revenue year-to-date is behind budget by ($898).
Total Expenses are ahead of budget by $1,671. Excess Revenues over Expenses are
ahead of budget by $773.
c. Lansinjj Center: Total Operating Revenue year-to-date is $2,801,879 compared to
the prior year's amount of$3,168,640. Total Expenses year-to-date is $3,743,968
compared to the prior year's amount of$3,827,031. Excess Revenue over
Expenses is a loss of($342,877) compared to the prior year's loss amount of
($89,872).
Balance Sheet: Total Cash is $61,218 compared to last year's amount of$69,950.
Accounts Receivable is $585,673 compared to the prior year's amount of$479,937.
Accounts Payable is $195,422 compared to last year's amount of$216,266.
Unearned Revenue/Advance Rent is $361,234 compared to the prior year's amount of
$399,118. Unreserved Equity year-to-date is $523,202 compared to the prior year's
amount of$492,011.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $235,766. Total
Expenses are over budget by($293,552). Excess Revenue over Expenses is behind
budget by ($49,999).
LEPFA Board of Commissioners Meeting
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February 23, 2016
Chairman Barron stated there is no quorum this month; February financial acceptance
will be moved to "Old Business" on next month's agenda.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Ft. Wayne Trip: Scott stated he, Jack Schripsema, Vice-Presidents and other LEPFA staff
visited two venues on February lst in Ft. Wayne -the War Memorial Coliseum and the
Grand Wayne Center. The purpose of the visit was to share ideas and best practices, learn
about their funding mechanisms and build network relationships. Scott detailed the
similarities and differences between both Ft. Wayne properties and reported on how each
of the venues are funded. Scott stated he would like to visit other venues in different
locations.
2. LEPFA Operating Agreement: Scott stated he is drafting talking points for everyone to use
in conversations any may have with others.
3. Jazz on the Grand: Working to add blues to this event as well; dates will be sent out for
each event. WKAR will sponsor the jazz portion.
4. City Market: The Market had its second positive month in a row. Audrey and the new
vendors have positive attitudes. Scott reviewed recent events at the Market; including
the Valentine's Dinner. By the end of March, the Market will be at 75% occupancy and
by Summer, the hope is to be at 90% occupancy. A Letter of Intent has been issued to
MI Fitness Foundation, allowing the organization to seek grant funding for a Community
Kitchen. Heather Ricketts,the new Sponsorship rep for LEPFA, is working with Audrey
to start an annual fund that sponsors can contribute to which will allow for a continuous
operating fund for the Market. Audrey has established a"Team City Market" and 15
people attended the first meeting.
5. Annual Report: We received the Price Waterhouse Cooper Annual report and Gus will
review.
6. Common Ground: Country night has been announced and Hip-Hop night may be
announced today. Additional nights will be announced when ready. Sponsorships are
actively being signed; there is a new vodka sponsor this year.
7. Administrative Board Report: Scott reviewed the number of event days vs. events and
mentioned the need to fill the vacant Tech Services Coordinator position. An RFP for turf
replacement at the ball park will go out soon and we are looking at backstop netting (the
Lugnuts will be involved with this). A"Color Run Night" event will be held on May 21St
and the run will end at the Stadium.
8. Committee of the Whole: Scott will attend Council meeting nest Monday to provide a
budget update.
9. Board Portal: Scott introduced the newly added"Board Portal" function on the Lansing
Center's website. Shelly provided a tutorial on how to access the portal, reviewed what
information the portal contains and explained various functions within the portal. A hard
copy packet of instructions was provided to everyone present.
D. PERSONNEL COMMITTEE: No report.
LEPFA Board of Commissioners Meeting
Page 4
February 23, 2016
E. STRATEGIC PLANNING COMMITTEE: Scott reported the Committee met last Friday
and the main focus was the Ad Hoc Committee agenda. The Ft. Wayne trip and Letter of
Intent with MI Fitness Foundation was also discussed.
Commissioner Bowen asked Scott to explain what specific focus the Strategic Planning
Committee has. Scott stated the Committee works from the mission statement to improve
various aspects of the Downtown area that benefit everything as a whole.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Heidi: Heidi stated work has begun on the annual healthcare review. The Rotunda is (and
has been) lit in red for the month of February to recognize Go Red for Women and Heart
Health.
2. Paul: Paul stated it was great to have the Deer& Turkey Expo back at Lansing Center.
3. Gus: Gus referenced the Annual Report supply and reviewed the PACE report; noting we
are currently over projections. The Lansing Promise was recently booked for April and
Lansing Sports Awards for June. The 2016—2017 PACE looks positive with rentals up
over $100,000. Gus reviewed next fiscal year events and discussed various Marketing
projects—including wayfinding signage and building signage. The Chamber Dinner is
this Thursday and there are two tickets available if anyone is interested in attending. The
CVB Annual meeting is Tuesday, March 1"at the Radisson.
VII. COMMISSIONER& STAFF COMMENTS:
A. Commissioner Sims-Wright: Commissioner Sims-Wright thanked everyone for coming to the
Grand Opening event at her store inside the City Market; noting it was a great turnout.
Thanks to LEPFA Staff for the support provided to GLICFFA; we were able to donate free
ice cream to a lot of individuals.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:12 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
APRIL 26, 2016 - LOCATION - TBD
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
APRIL 26,2016
MINUTES
At 12:05 p.m., Chairman Tim Barron called the meeting to order in the private dining/meeting room of
the Lansing Brewing Company, located at 518 E. Shiawassee St., Lansing, MI 48912.
COMMISSIONERS PRESENT: Tim Barron, Angela Bennett (Ex-Officio), Cindy Bowen, James
W. Butler III, Charles Janssen, Robert Johnson(Ex-Officio), Tim Kaltenbach, Charles Mickens and
Linda Sims-Wright.
I" o
COMMISSIONERS EXCUSED: Price Dobernick v
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown,Paul Nt*o,N 0
Tristyn Wright, Shelly Busse—Lansing Entertainment&Public Facilities Authority, and Jack N
Alexander. fn
-- O
III. ESTABLISHMENT OF THE AGENDA: No changes. rn o
� cn
IV. PUBLIC COMMENT: No comments. 9
V. APPROVAL OF THE MINUTES FOR MARCH 22,2016: Chairman Barron asked for a
motion to approve the meeting minutes from last month's meeting.
MOTION: Commissioner Butler SUPPORT: Commissioner Janssen
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron reported on his attendance at both the
Governor's Tourism and Lansing Promise events. Chairman Barron stated he was a sponsor
for the Governor's event and was able to see first-hand how challenging it can be for Lansing
Center staff to work with customers in the building. Chairman Barron stated he was very
impressed with the Lansing Promise event; noting the staff and service was excellent.
Chairman Barron stated he appreciates and respects the hard work of LEPFA staff and is
proud to serve as a member of LEPFA Board.
Commissioner Butler commented the food was delicious and the event was fantastic!
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance,reported year-to-date financial information for month ending March 2016.
1. March 2016 Financial Statements:
a. Lansing City Market: Total Operating Revenue year-to-date is $70,643 compared
to the prior year's amount of$81,793. Total Expenses year-to-date is $115,659
compared to the prior year's amount of$139,160. Excess Revenues over Expenses
year-to-date is a loss of($1,114) compared to last year's loss amount of($18,991).
LEPFA Board of Commissioners Meeting
Page 2
April 26, 2016
Balance Sheet: Total Cash is $62,526 compared to last year's amount of$61,862. Total
Current Assets is $79,992 compared to last year's amount of$74,728. Accounts
Receivable is $16,121 compared to the prior year's amount of$10,883. Accounts
Payable is $49,769 compared to the prior year's amount of$48,824.Unreserved
Equity is $12,266 compared to the prior year's amount of$26,074.
Budget vs. Actual: Total Operating Revenue is behind budget by ($36,874). Total
Operating Expenses is ahead of budget by $31,746. Excess Revenues over Expenses
year-to-date is behind budget by ($5,128).
b. Cooley Stadium: Total Operating Revenue year-to-date is $3,334 compared to last
year's amount of$4,928. Total Expenses year-to-date is $243,947 compared to the prior
year's amount of$232,984. Excess Revenues over Expenses is a loss of($1,967)
compared to last year's loss amount of($2,186).
Balance Sheet: Total Cash is $113,286 compared to last year's amount of
$50,556. Total Assets are $238,621 compared to the prior year's amount of
$292,950. Accounts Receivable is $30,884 compared to the prior year's amount of
$148,132. Unreserved Equity year-to-date is $83,719 compared to the prior year's
amount of$96,222.
Budget vs. Actual: Total Operating Revenue year-to-date is behind budget by ($898).
Total Expenses are ahead of budget by $5,073. Excess Revenues over Expenses are
ahead of budget by $4,175.
Jennifer noted the amount of the checking account for current year versus last year's
amount is an accounting timing issue.
Scott noted now the ballpark is open; there are some needed repairs that will be
made to the concrete by first base and re-caulking of press box windows.
c. Lansing Center: Total Operating Revenue year-to-date is$4,010,847 compared to
the prior year's amount of$4,424,496. Total Expenses year-to-date is $4,956,614
compared to the prior year's amount of$5,051,210. Excess Revenue over
Expenses is a loss of($96,564) compared to the prior year's amount of$195,946.
Balance Sheet: Total Cash is $64,182 compared to last year's amount of$70,643.
Accounts Receivable is $601,517 compared to the prior year's amount of$494,180,
Accounts Payable is $228,684 compared to last year's amount of$207,929.
Unearned Revenue/Advance Rent is $334,438 compared to the prior year's amount of
$359,390. Unreserved Equity year-to-date is $785,600 compared to the prior year's
amount of$796,229.
LEPFA Board of Commissioners Meeting
Page 3
April 26, 2016
Budget vs. Actual: Total Operating Revenue is ahead of budget by $437,215. Total
Expenses are over budget by ($452,237). Excess Revenue over Expenses is behind
budget by ($14,510).
Secretary/Treasurer James W. Butler III moved to accept the March 2016 financials
for the Lansing City Market, Cooley Law School Stadium and the Lansing Center be
received as published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Butler ACCEPT: Commissioner Kaltenbach
Motion unanimously carried. ,
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
Scott noted today's venue for the regular meeting is a nice change of pace. Lansing Center
is full today; this gives us an opportunity to try something new and get a tour of the Stadium
apartments afterward.
1. Lansing Center Events: Scott reiterated Commissioner's comments regarding the
Governor's Tourism event and the Lansing Promise event; noting at every opportunity,
LEPFA Staff continue to impress.
2. Budget: Our budget was presented to Council on April 14th; the presentation went well.
Very few questions were asked regarding the budget; although several non-budget related
questions were asked about the City Market. Councilwoman Houghton asked what will
get LEPFA to the next level. Scott stated a stable regional funding mechanism is what we
need in order to move on to the next level.
3. Marketplace Apartments (Part 2): Construction will begin in September on phase 2 of the
next Marketplace apartment building.
4. Cooley Stadium: Scott met with Nick Greuser and Tom Dickson to discuss future
Opening Day celebrations.
5. MMA Tickets: There are tickets available for this Saturday's MMA event; if interested,
please contact Scott or Shelly.
6. Pedway: Improvements to the pedway were made recently: including parking signage
and window clings.
D. PERSONNEL COMMITTEE: Commissioner Sims-Wright reported the Committee met
last Thursday and discussed healthcare benefits renewal information that will be effective
June I". Scott reviewed the changes to this year's renewal package. The Code of Ethics was
discussed and a reminder of Scott's annual evaluation due in June.
E. STRATEGIC PLANNING COMMITTEE: No report.
LEPFA Board of Commissioners Meeting
Page 4
April 26, 2016
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Gus: Gus thanked everyone for the compliments on last week's events and also thanked
Chairman Barron for his voice-over work on the Tourism event. Gus stated last week's
events gave Lansing Center the opportunity to show off space(s) for future customers'
events. Gus stated he is in awe of the Food &Beverage team and their ability to handle to
large events (and keep the personalized) in one evening. Gus noted the pedway window
clings have made a difference in the appearance of the pedway and thanked Tristyn and
Bob Johnson for their work in getting this accomplished. Gus noted the parking signage
looks great and work with MDOT and the City continues with regard to Downtown
wayfinding.
Gus reported hotel occupancy so far for this year is at 50% compared to last year's end of
year occupancy of 61%. Gus reviewed the graphs and charts he included in the
Administrative Board report.
2. Heidi: Heidi reported on healthcare renewal information and noted Jennifer has been
valuable in"crunching numbers" for her. Heidi reported on LEPFA U held last week and
noted the focus was on fire safety and severe weather safety. Heidi reported LEPFA has
been accident free for 144 days. Heidi stated LEPFA is now fully staffed.
3. Tristyn: Tristyn reported Lee Kreutziger has been hired to fill the Technology Services
Coordinator; his focus will be on IT challenges in the Lansing Center. Tristyn stated
work on the turf project at the ball park continues and also thanked everyone for their
compliments and hard work for last week's events.
4. Paul: Paul thanked everyone for their comments and help with last week's events and
noted he is proud to be part of this team. Paul reported food &beverage operations are up
and running at Groesbeck golf course.
VII. COMMISSIONER& STAFF COMMENTS:
A. Scott Keith: Scott stated an artist announcement for Common Ground will be made this
Thursday; until then, this information should be kept confidential—Tim McGraw will be the
Headliner for Thursday, July 7cn
B. Commissioner Bowen: Commissioner Bowen stated she is the Chair for Michigan Lodging
& Tourism and stated it took a lot to suggest Lansing host last week's event; the hope is to
keep Lansing in the 3 year cycle. She thanked everyone and stated is was a great event.
C. Commissioner Butler: Commissioner Butler stated he is proud of the entire team; noting the
MSHDA conference is being held at Lansing Center this week and Lansing Center is doing a
super job.
D. Commissioner Sims-Wright: Commissioner Sims-Wright thanked Paul and Tristyn and
LEPFA staff for all of their hard work on these events and the hard work that was put into
them. She stated she is pleased to see City Market traffic increasing due to events held at
Lansing Center.
E. Commissioner Kaltenbach: Commissioner Kaltenbach gave his compliments on this month's
Administrative Board report.
LEPFA Board of Commissioners Meeting
Page 5
April 26, 2016
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: Scott stated an update for IRS policy is needed to the LEPFA Thrift Plan;
LEPFA Attorneys made the necessary changes and these must be approved by LEPFA Board
of Commissioners.
A. Planned Restatement (Thrift Plan) Resolution:
RESOLVED: That the restated Lansing Entertainment & Public Facilities
Authority Thrift Plan (the "Plan") is hereby adopted effective as set forth
therein; and
FURTHER RESOLVED: That the Vice President of Finance or any officer
of the Authority is hereby authorized to execute said Amendment and
related documents on behalf of the Authority.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Janssen
Motion unanimously carried.
X. ADJOURNMENT: At 1:38 p.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
JUNE 28, 2016 - LOCATION TBD
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
MAY 24, 2016
MINUTES
At 8:06 a.m., Chairman Tim Barron called the meeting to order in Exhibit Hall C of the Lansing
Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, James W. Butler III, Price Dobernick, Charles
Janssen, Robert Johnson(Ex-Officio), Tim Kaltenbach,Mickens and Linda Sims-Wright.
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio), Cindy Bowen, Charles Mickens
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown, Paul Ntoko,
Tristyn Wright, Shelly Busse, Leamon Kreutziger, Audrey Tipper—Lansing Entertaiq=ent� &Public
Facilities Authority, Dirk Spillemaeckers—AMTA and Jack Alexander.
� 70
III. ESTABLISHMENT OF THE AGENDA: No changes. - -, rri
G)
IV. PUBLIC COMMENT: No comments. n
V. APPROVAL OF THE MINUTES FOR APRIL 26,2016: Chairman Barron k1s�edr a
motion to approve the meeting minutes from last month's meeting. n
MOTION: Commissioner Butler SUPPORT: Commissioner Janssen
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge,Vice-President of
Finance, reported year-to-date financial information for month ending March 2016.
1. April 2016 Financial Statements:
a. Lansing City Market: Total Operating Revenue year-to-date is $79,050 compared
to the prior year's amount of$91,858. Total Expenses year-to-date is $126,882
compared to the prior year's amount of$156,901. Excess Revenues over Expenses
year-to-date is a loss of($23) compared to last year's loss amount of($21,618).
Balance Sheet: Total Cash is $61,934 compared to last year's amount of$62,138.-Total
Current Assets is $70,245 compared to last year's amount of$89,065. Accounts
Receivable is $7,008 compared to the prior year's amount of$25,344. Accounts
Payable is $31,423 compared to the prior year's amount of$48,897. Unreserved
Equity is $13,357 compared to the prior year's amount of$23,448.
Budget vs. Actual: Total Operating Revenue is behind budget by ($40,050). Total
LEPFA Board of Commissioners Meeting
Page 2
May 24, 2016
Operating Expenses is ahead of budget by $35,479. Excess Revenues over Expenses
year-to-date is behind budget by ($4,571).
b. Cooley Stadium: Total Operating Revenue year-to-date is $3,334 compared to last
year's amount of$4,928. Total Expenses year-to-date is $274,933 compared to the prior
year's amount of$270,575. Excess Revenues over Expenses is a loss of($3,262)
compared to last year's loss amount of($11,505).
Balance Sheet: Total Cash is $132,828 compared to last year's amount of
$138,006. Total Assets are $262,290 compared to the prior year's amount of
$4,461,988. Accounts Receivable is $30,884 compared to the prior year's amount of
$4,230,076. Unreserved Equity year-to-date is $82,424 compared to the prior year's
amount of$86,877.
Budget vs. Actual: Total Operating Revenue year-to-date is behind budget by($1,011).
Total Expenses are ahead of budget by$5,906. Excess Revenues over Expenses are
ahead of budget by $4,895.
c. Lansing Center: Total Operating Revenue year-to-date is $4,785,092 compared to
the prior year's amount of$5,206,197. Total Expenses year-to-date is $5,681,541
compared to the prior year's amount of$5,728,296. Excess Revenue over
Expenses is a gain of$25,414 compared to the prior year's amount of$373,236.
Balance Sheet: Total Cash is $52,953 compared to last year's amount of$62,947.
Accounts Receivable is $641,845 compared to the prior year's amount of$767,324.
Accounts Payable is $248,836'compared to last year's amount of$238,808.
Unearned Revenue/Advance Rent is $378,592 compared to the prior year's amount of
$322,864. Unreserved Equity year-to-date is $912,290 compared to the prior year's
amount of$990,621.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $610,839. Total
Expenses are over budget by ($629,664). Excess Revenue over Expenses is behind
budget by ($18,324).
Secretary/Treasurer James W. Butler III moved to accept the March 2016 financials
for the Lansing City Market, Cooley Law School Stadium and the Lansing Center be
received as published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Butler ACCEPT: Commissioner Janssen
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President & CEO, reported the following:
LEPFA Board of Commissioners Meeting
Page 3
May 24, 2016
1. LEAP Annual Report: Scott stated Bob Trezise, President/CEO for LEAP, asked that we
distribute a copy of their annual report to everyone.
2. Operating Agreement: Scott reported he and LEPFA's Executive Committee will meet
with the Mayor on June 14, 2016 to discuss the Operating Agreement.
3. Baird&Assoc. Draft Agreement: Scott stated he will send everyone information
regarding this draft agreement to begin studying options for regional funding mechanism.
4. Jazz/Blues on the Grand: An e-mail with this year's dates was sent; in addition to these
events,the Lansing 5:01 Group will be hosting a free networking event(concert)to host
performance by Joe Hertler&the Rainbow Seekers on the City Market plaza this June
14th.
5. Stadium: We are working with the Lugnuts on an Opening Day type of celebration—
similar to what MLB does on opening day. Crosstown Showdown will move to the fall;
this year's date is September 61h
6. City Memorial Day Event: Commissioner Butler will speak at the City's Memorial Day
event held at Evergreen Cemetery.
7. CAUW Training Session: Scott will participate in a one hour training session to review
Roberts Rules of Order.
8. FLSA: Scott reported staff are watching the law closely; as this will impact a significant
number of our staff. It is not feasible to move everyone to the minimum, as it would be a
$270,000 hit to the budget. It also impacts some job classifications and flexibility in work
scheduling.
9. Common Ground: All acts have been announced. Currently working with the City of
Lansing Parking Dept. on a parking agreement; LCC's proposal was not beneficial to the
Festival this year, so we are exploring other options.
10. Chili Cook-Off: The BWL has asked LEPFA to reduce costs this year; we are working
on a new contract and will work through these issues. The event has been moved to the
fall (Oct 7).
11. Mackinac Public Policy Conference: Scott will attend this conference next week;
following that week, Scott and Tristyn will travel to Phoenix for the HUG (Honeywell
Users Group conference.
D. PERSONNEL COMMITTEE: Commissioner Sims-Wright reported the Committee met
last Thursday and discussed Scott's evaluation. Commissioner Sims-Wright asked that all
Board members review the evaluation and submit comments no later than June 15th and will
likely approve the evaluation at the next Board meeting.
Tristyn introduced Leamon Kruetziger, Technical Services Coordinator and stated he is
doing very well in his position. Leamon has been helping Jennifer McFatridge with IT issues
and the fiber project.
Commissioner Janssen clarified with regard to Scott's evaluation; there is no need to fill out
the entire form; if there are comments,just forward to the Committee.
E. STRATEGIC PLANNING COMMITTEE: On behalf of Commissioner Mickens; Scott
reported the Committee met last week and discussed the LEPFA Operating agreement and
LEPFA Board of Commissioners Meeting
Page 4
May 24, 2016
Baird& Associates draft agreement—this agreement is for studying options for Lansing
Center funding mechanisms. A discussion regarding the Ad Hoc Committee's next meeting
and agenda was also held.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Paul: Paul stated he is wrapping-up the fiscal year and switching over to Common
Ground mode.
Chairman Barron asked for an update on Groesbeck Golf Course. Gus stated is has been a
challenging year due to the reconstruction. Initially, it was believed there would only be
two holes affected, but it is actually four holes—leaving the back nine available for
golfers. April weather did not help and two leagues went elsewhere due to the
construction.
2. Gus: Gus reported he is finalizing the Sales/Marketing plans for the coming year. A
presentation will be given to Scott for approval. Gus reviewed the PACE report for 2016
—2017 and noted July group changes.
3. Heidi: Heidi reported new healthcare benefits go into effect on June 1". LEPFA has gone
170 days accident free.
VII. COMMISSIONER& STAFF COMMENTS:
A. Commissioner Janssen: Inquiry regarding the Greater Lansing Sports Awards event w/s/g
Kirk Cousins; looks to be a big event—kudos to LEPFA staff. Commissioner Janssen asked
what other facility in the area could handle large events such as this one. Scott reviewed
other facilities' capacity numbers.
Commissioner Janssen asked for an update on the Adado Park grant. Scott stated the grant is
worth$40,000 plus the City will match $40,000. The money will be used to have a flood
plane study, among other things. Public input and suggestions will be taken as to what to do
with the rest. Scott noted it will be important to redo the park; redesigned for multi-purpose
use. Infrastructure (power, water, fiber)to lower cost of usage for the park. Approximately
$6 - $8 million to do it right.
B. Commissioner Sims-Wright: Commissioner Sims-Wright commented on the growth at the
City Market; noting 3 new businesses have opened and next month, 2 more will open.
Commissioner Sims-Wright would love to see everyone stop by the Market to show support.
C. Chairman Barron: Chairman Barron discussed the Adado Park project in greater detail and
noted what a benefit it will be for the City and region.
Chairman Barron reported the Nominating Committee for the upcoming Board year includes
Commissioners Mickens (Chair), Kaltenbach and Dobernick.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None
LEPFA Board of Commissioners Meeting
Page 5
May 24, 2016
X. ADJOURNMENT: At 8:54 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
AUGUST 23, 2016
LANSING CENTER- GOVERNOR'S ROOM
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
AUGUST 23,2016
MINUTES
At 8:01 a.m., Vice-Chairman James W. Butler III called the meeting to order in the Govemor'ikoom
of the Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933. to C:)
COMMISSIONERS PRESENT: Tim Barron, Angels Bennett(Ex-Officio), Cindy Bm een, Adhes
W. Butler III, Price Dobernick, Charles Janssen, and Charles Mickens.
COMMISSIONERS EXCUSED: Robert Johnson(Ex-Officio), Tim Kaltenbach and Lima SZis-
Wright. iT1
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown, Paul NtAo,
Tristyn Wright, Shelly Busse,Audrey Tipper—Lansing Entertainment &Public Facilities Authority,
Dirk Spillemaeckers—AMTA, and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: Jack Alexander reported the Stadium reader board continues to
malfunction. The information displayed is incorrect and continues to be a problem. Jack stated
he has been to the LEPFA office several times to complain about the inaccuracies and is upset
that no one is taking care of the problem. Jack stated the board should be shut down until it is
replaced.
V. APPROVAL OF THE MINUTES FOR JUNE 28, 2016: Vice-Chairman James W. Butler III
asked for a motion to approve the meeting minutes from last month's meeting.
MOTION: Commissioner Janssen SUPPORT: Commissioner Barron
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge,Vice-President of
Finance, reported year-to-date financial information for fiscal year ending 2015 —2016 as
well as year-to-date financial information for July 2016.
1. Fiscal Year-End 2015 --2016 Financial Statements: Jennifer stated the financial
statements for June are in"DRAFT" form and will remain so, until the audit is complete
(sometime in October).
a. Lansing City Market: Total Operating Revenue year-to-date is $100,116 compared
to the prior year's amount of$108,210. Total Expenses year-to-date is $155,637
compared to the prior year's amount of$193,418. Excess Revenues over Expenses
year-to-date is a loss of($1,999) compared to last year's loss amount of($31,686).
LEPFA Board of Commissioners Meeting
Page 2
August 23, 2016
Balance Sheet: Total Cash is $55,850 compared to last year's amount of$52,676.
Accounts Payable is $44,489 compared to the prior year's amount of$68,721. Accounts
Receivable is $12,684 compared to the prior year's amount of$35,221. Unreserved
Equity is $11,679 compared to the prior year's amount of$13,380.
Budget vs. Actual: Total Operating Revenue is behind budget by($42,972). Total
Operating Expenses is ahead of budget by$40,972. Excess Revenues over Expenses
year-to-date is behind budget by ($1,999).
b. Cooley Stadium: Total Operating Revenue year-to-date is $8,094 compared to last
year's amount of$5,847. Total Expenses year-to-date is $341,089 compared to the prior
year's amount of$330,191. Excess Revenues over Expenses is a loss of($5,274)
compared to last year's loss amount of($13,657).
Balance Sheet: Total Cash is $137,059 compared to last year's amount of
$175,435. Accounts Receivable is $261,312 compared to the prior year's amount of
$3,635,705. Accounts Payable is $407,489 compared to last year's amount of
$3,811,601. Unreserved Equity year-to-date is $82,512 compared to the prior year's
amount of$84,736.
Budget vs. Actual: Total Operating Revenue year-to-date is ahead of budget by $2,094.
Total Expenses are behind budget by ($7,368). Excess Revenues over Expenses are
behind budget by($5,274).
*Commissioner Barron entered the meeting at 8:09 a.m.
c. Lansing Center: Total Operating Revenue year-to-date is $5,884,954 compared to
the prior year's amount of$6,271,992. Total Expenses year-to-date is $6,916,437
compared to the prior year's amount of$7,204,839. Excess Revenue over
Expenses is $132,836 compared to the prior year's amount of$213,088.
Balance Sheet: Total Cash is $31,630 compared to last year's amount of$36,891.
Accounts Receivable is $688,396 compared to the prior year's amount of$634,298.
Accounts Payable is $173,534 compared to last year's amount of$316,314.
Unearned Revenue/Advance Rent is $274,336 compared to the prior year's amount of
$297,907. Unreserved Equity year-to-date is $1,029,075 compared to the prior year's
amount of$838,625.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $904,117. Total
Expenses are over budget by ($809,797). Excess Revenue over Expenses is ahead of
budget by $132,836.
LEPFA Board of Commissioners Meeting
Page 3
August 23, 2016
Secretary/Treasurer James W. Butler III made a motion to accept the June 2016 (fiscal
year-end 2015 —2016) financials (in DRAFT form) for the Lansing City Market,
Cooley Law School Stadium and the Lansing Center be received as published and
further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Butler ACCEPT: Commissioner Barron
Motion unanimously carried.
2. July 2016 Financial Statements:
a. Lansing City Market: Total Operating Revenue year-to-date is $9,323 compared
to the prior year's amount of$8,110. Total Expenses year-to-date is $14,145
compared to the prior year's amount of$18,443. Excess Revenues over Expenses
year-to-date is a loss of($2,306) compared to last year's loss amount of($8,317).
Balance Sheet: Total Cash is $88,230 compared to last year's amount of$73,065.
Accounts Payable is $63,472 compared to the prior year's amount of$86,181.
Accounts Receivable is $10,661 compared to the prior year's amount of$40,400.
Unreserved Equity is $9,372 compared to the prior year's amount of$5,064.
Budget vs. Actual: Total Operating Revenue is behind budget by ($644). Total
Operating Expenses is ahead of budget by$2,851. Excess Revenues over Expenses
year-to-date is ahead of budget by 2,207
b. Cooley Stadium: Total Operating Revenue year-to-date is $1,308 compared to last
year's amount of$1,514. Total Expenses year-to-date is $34,757 compared to the
prior year's amount of$31,116. Excess Revenues over Expenses is a loss of($16,329)
compared to last year's loss amount of($13,892).
Balance Sheet: Total Cash'is $290,365 compared to last year's amount of
$265,829. Accounts Receivable is $143,029 compared to the prior year's amount of
$1,314,307. Accounts Payable is $445,876 compared to last year's amount of
$1,592,348. Unreserved Equity year-to-date is $66,140 compared to the prior year's
amount of$70,812.
Budget vs. Actual: Total Operating Revenue year-to-date is ahead of budget by
$108. Total Expenses are behind budget by ($3,025). Excess Revenues over
Expenses are behind budget by ($2,917).
c. Lansing Center: Total Operating Revenue year-to-date is $172,773 compared to
the prior year's amount of$124,822. Total Expenses year-to-date is $430,433
compared to the prior year's amount of$417,224. Excess Revenue over
Expenses is a loss of($207,018) compared to the prior year's loss amount of
LEPFA Board of Commissioners Meeting
Page 4
August 23, 2016
($249,064).
Balance Sheet: Total Cash is $47,160 compared to last year's amount of$43,748.
Accounts Receivable is $1,186,085 compared to the prior year's amount of$441,026.
Accounts Payable is $237,725 compared to last year's amount of$220,936.
Unearned Revenue/Advance Rent is $301,957 compared to the prior year's amount of
$327,134. Unreserved Equity year-to-date is $822,193 compared to the prior year's
amount of$589,562.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $48,539. Total
Expenses are ahead of budget by $3,108. Excess Revenue over Expenses is ahead of
budget by $51,630.
Secretary/Treasurer James W. Butler III made a motion to accept the July 2016
financials for the Lansing City Market, Cooley Law School Stadium and the Lansing
Center be received as published and further that the monthly expenses for each entity
be accepted.
MOTION: Commissioner Butler ACCEPT: Commissioner Janssen
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Chairman Kaltenbach: Scott reported Chairman Kaltenbach is absent today because he is
escorting MSU foreign exchange students to Mackinac.
2. Crosstown Showdown: This event was cancelled in April and rescheduled for Tuesday,
September 6`h. The suite is available; if anyone is interested,please let Scott or Shelly
know.
3. Common Ground: A meeting will be scheduled to discuss talking points.
4. Roberts Rules of Order: Scott has a complete guide if anyone is interested in learning
more about these skills.
5. LEPFA Operating Agreement: Scott will meet with City Attorney, Jim Smiertka and
City Director of Finance, Angela Bennett to work on the renewal of this agreement.
6. City Market: Scott commented on the financial information; including budget
improvements for the Market. Upcoming events include Jazz on the Grand, Blues on
the Grand, Movie Night on the River features "Jaws" and Crafters Market on Saturday.
7. Venue Connect: Scott attended in July and ran into a few former Presidents/CEO's for
LEPFA—they all say"hello".
8. Miscellaneous:
• Scott will be out of the office next week
• Tickets available for the Suite for the 8/31/16 game; please let Scott or Shelly
know if interested
LEPFA Board of Commissioners Meeting
Page 5
August 23, 2016
• Tickets are also available for MMA, Chicken Wing Festival, Lansing Bridal
Show. Posters are available to post in your areas for Jazz on the Grand and Blues
on the Grand
• LEPFA U is scheduled for September 191"; focusing on active shooter safety for
front line staff
• An article regarding the Dayton Convention Center was distributed for all to
review
• Looking into replacing the digital reader board for the ball park; a meeting with
Daktronics is scheduled the 2nd week of September; as well as digital signage at
Lansing Center.
• Staff annual evaluations are underway and will be completed by the end of
September
D. PERSONNEL COMMITTEE: No report.
E. STRATEGIC PLANNING COMMITTEE: A brief meeting was held to discuss the
future and the Committee.
F. LEPFA/GLCVB AD HOC COMMITTEE: A joint meeting between LEPFA and the
CVB Ad Hoc Committee members was held on August 3`d. Updates were provided and a
discussion regarding the need for a LEPFA Board member to represent LEPFA on the
CVB Board. CVB declined the option and discussed the options of how someone gets
appointed to their Board.
G. VICE-PRESIDENT/STAFF COMMENTS:
1. Gus Pine: Gus asked Jack Alexander to leave his contact information with him today,
before leaving today's meeting. Gus stated human error can also play into the digital
reader board not functioning properly.
Gus reviewed the PACE Report and discussed several new groups holding events this
year at Lansing Center; noting a lot of sporting event groups are booking with Lansing
Center.
Gus discussed and distributed the completed Sales &Marketing plans for both Lansing
Center and the City Market. Work on a new City Market website is underway.
2. Paul Ntoko: Paul stated his department is working on operational processes and menus;
as well as hiring staff.
3. Heidi Brown: There is no new information regarding the negotiation process with
AMTA and UAW.
We have gone 260 days without a worker's compensation claim.
Discussions continue with regard to FLSA.
The annual Flu Clinic will be held in October.
Staff evaluations are underway. A recruiting video is also in the works.
Commissioner Bowen asked if job descriptions are being reviewed to coincide with
LEPFA Board of Commissioners Meeting
Page 6
August 23, 2016
FLSA standards. Scott stated we are preparing those now; a duties test will result in job
title changes.
VII. COMMISSIONER& STAFF COMMENTS:
A. Audrey Tipper: Audrey reviewed this week's City Market events and invited everyone to
attend as many as possible.
B. Commissioner Janssen: Commissioner Janssen congratulated Audrey on her success at the
City Market and the rest of the Staff on a great year.
C. Commissioner Mickens: Commissioner Mickens as Tristyn when the Active Shooter training
will be held. Tristyn reported the training will be held during LEPFA U, scheduled for
Monday, September 19th. Commissioner Janssen asked if the Marketing plans will be posted
in the Board Portal on the website. Scott stated we can do that.
D. Commissioner Barron: Commissioner Barron stated a first-ever Annual Balloon Festival is
planned for September 30'h and October 1"and will be held at Hope Soccer Complex.
Commissioner Barron asked why the Dragonboat Race has moved to Hawk Island. Scott
stated he would get an answer for that question.
E. Commissioner Bowen: Commissioner Bowen asked how many room nights the wrestling
event generated for the area. Gus stated there was no projection for this event; but 3,000
rooms were utilized—which equates to 63% occupancy. Commissioner Bowen asked if there
is any opportunity to "steal" any business form Dayton.
VIII. OLD BUSINESS: None.
IX.NEW BUSINESS: None.
X. ADJOURNMENT: At 9:01 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
OCTOBER 259 2016
LANSING CENTER—HALL B
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
SEPTEMBER 27,2016
MINUTES
At 8:01 a.m., Chairman Tim Kaltenbach called the meeting to order in the Governor's Room of the
Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, James W. Butler III, Charles Janssen,Tim
Kaltenbach, Charles Mickens and Linda Sims-Wright.
C=
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio), Cindy Bowen, Price-gobin—ick�
and Robert Johnson(Ex-Officio). =7, C:) rTj
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown, Paul�Roka;
Tristyn Wright, Shelly Busse, Audrey Tipper—Lansing Entertainment &Public Facilitiea.Authprit
and Jack Alexander. c-5 ra C)
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda. cr-nct
IV. PUBLIC COMMENT: Jack Alexander asked Scott to report on the meeting he had with
Daktronics digital sign company. Jack stated the sign continues to display inaccurate information
and doesn't understand why the sign isn't shut off until it is replaced. Scott stated he did have the
meeting and Daktronics is in the process of writing proposals for the system. A teleconference
will be had soon to discuss the proposals. Scott reported this is not something that will be
purchased immediately; it will be included in the 2017—2018 budget. Scott stated he will look
into why the sign is not displaying correctly; as of yesterday,the sign was accurate.
Commissioner Barron asked if the sign can be turned off. Scott stated it can be shut off; however
the Lugnuts have messages running right now; if the sign can run then we need to keep it running.
V. APPROVAL OF THE MINUTES FOR AUGUST 23, 2016: Chairman Kaltenbach
asked for a motion to approve the meeting minutes from last month's meeting.
MOTION: Commissioner Barron SUPPORT: Commissioner Mickens
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Kaltenbach thanked Commissioner Butler
(Vice-Chair) for chairing last month's meeting and stated he looks forward to serving as
Chairman for this year.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported year-to-date financial information for August 2016.
1. Lansing City Market: Total Operating Revenue year-to-date is $19,164 compared
to the prior year's amount of$15,881. Total Expenses year-to-date is $29,483
compared to the prior year's amount of$33,138. Excess Revenues over Expenses
LEPFA Board of Commissioners Meeting
Page 2
September 27, 2016
year-to-date is a loss of($5,288) compared to last year's loss amount of($13,225).
Balance Sheet: Total Cash is $71,094 compared to last year's amount of$61,690.
Accounts Receivable is $11,160 compared to the prior year's amount of$20,978.
Accounts Payable is $61,751 compared to the prior year's amount of$62,534.
Unreserved Equity is $6,391 compared to the prior year's amount of$156.
Budget vs. Actual: Total Operating Revenue is behind budget by ($921). Total
Operating Expenses is ahead of budget by $5,437. Excess Revenues over Expenses
year-to-date is ahead of budget by $4,516.
2. Cooley Stadium: Total Operating Revenue year-to-date is $2,142 compared to last
year's amount of$2,418. Total Expenses year-to-date is $64,725 compared to the prior
year's amount of$61,122. Excess Revenues over Expenses is a loss of($28,342)
compared to last year's loss amount of($27,282).
Balance Sheet: Total Cash is $108,271 compared to last year's amount of
$155,157. Accounts Receivable is $143,011 compared to the prior year's amount of
$360,135. Accounts Payable is $287,328 compared to last year's amount of
$550,345. Unreserved Equity year-to-date is $54,127 compared to the prior year's
amount of$57,390.
Budget vs. Actual: Total Operating Revenue year-to-date is behind budget by ($1,276).
Total Expenses is ahead budget by$17. Excess Revenues over Expenses are
behind budget by ($1,293).
3. LansinIz Center: Total Operating Revenue year-to-date is'$381,822 compared to
the prior year's amount of$506,662. Total Expenses year-to-date is $918,622
compared to the prior year's amount of$924,406. Excess Revenue over
Expenses is a loss of($435,516) compared to the prior year's loss of($316,416).
Balance Sheet: Total Cash is $53,505 compared to last year's amount of$52,864.
Accounts Receivable is $1,061,136 compared to the prior year's amount of$417,712.
Accounts Payable is $185,262 compared to last year's amount of$225,748.
Unearned Revenue/Advance Rent is $333,620 compared to the prior year's amount of
$326,890. Unreserved Equity year-to-date is $596,911 compared to the prior year's
amount of$523,344.
Budget vs. Actual: Total Operating Revenue is behind budget by($24,182). Total
Expenses are over budget by ($8,618). Excess Revenue over Expenses is budget by
($385,785).
LEPFA Board of Commissioners Meeting
Page 3
September 27, 2016
Secretary/Treasurer James W. Butler III made a motion to accept the August 2016
financials the Lansing City Market, Cooley Law School Stadium and the Lansing
Center be received as published and further that the monthly expenses for each entity
be accepted.
MOTION: Commissioner Butler ACCEPT: Commissioner Barron
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Cooley Stadium: Scott reported the turf project at the stadium has begun and Tristyn is
handling the project well. There was a slight delay with the turf due to the weather; the
grass is fine, but the roots need cool nights in order to thrive. Once cooler nights set in,
the grass will be cut and moved to the stadium.
2. Athena International: This event is hosted at Lansing Center today; Ashley Judd is the
featured speaker for the event. Attendance includes people from around the country.
3. Operating Agreement: The extension for the current agreement has been signed and will
cover LEPFA until the end of the year. The terms for the agreement need to be
discussed. LEPFA would like the agreement for another 20 year term (as previous);
however the City is recommending 10 years. There are out clauses in the agreement; but
Administration would feel better with a shorter term. Scott stated he will have a meeting
with'Chad soon and will get this resolved. Scott stated he hopes to have this go before
Council in October.
4. Baird Project: Scott stated he received a minimal draft this week and is currently
reviewing the proposal.
5. County Resolution: Scott reported the resolution did not pass last week. LEPFA took a
neutral position; knowing there will be a time when we have to go to the County for
regional funding. Scott stated he and Jack are currently working on new negotiations
with the CVB. Commissioner Sims-Wright stated LEPFA and the CVB have come a
long way in their relationship and it was a good thing for the County to hear their voices.
Scott stated he is preparing information to share with the Mayor and the County
regarding funding mechanisms in other regions.
6. Grand Concert Series: Formerly known as Jazz on the Grand/Blues on the Grand—has
ended for the season. A meeting has been scheduled to start work on a new series for
next year.
7. Chili Cook-Off: The BWL annual event has moved to the fall and is scheduled for
Friday, October 7th
8. Common Ground: Scott stated he sent everyone talking points and he will continue to
update as we move forward. Currently working on recap notes and a non-disclosure
agreement with Townsquare Media. There will be significant changes to next year's
festival.
LEPFA Board of Commissioners Meeting
Page 4
September 27, 2016
9.Administrative Board Report: Scott reviewed notable points on the report; including
upcoming events, new lectern signage,vacant positions filled and an update on
accident-free days.
10.Miscellaneous Items: Scott reviewed Lansing 501 kick-off party at the City Market,the
Capital Area United Way campaign that will allow staff to throw pies at Scott.
D. PERSONNEL COMMITTEE: Scott reported the Committee met and discussed the
FLSA and how it affects job descriptions. All vacant full-time positions have been
filled. Workers' Comp and LEPFA U were also topics of discussion.
E. STRATEGIC PLANNING COMMITTEE: Commissioner Barron reported on the
Executive Committee meeting; as he was absent from the Strategic Planning meeting.
Discussions included the Baird project, the CVB agreement and the next Ad Hoc
Committee meeting.
F. VICE-PRESIDENT/STAFF COMMENTS:
1. Jennifer: Jennifer reported LEPFA's annual audit will take place the week of October
171h and the audit should be available to review at next month's meeting.
2. Tristyn: Tristyn stated she is excited to be involved with the turf replacement project for
the stadium. Another training session for an active shooter was given to front-line staff
during LEPFA U on Monday.Negotiations continue with UAW and AMTA.
3. Paul: Paul reported there are 25 vendors for this year's Chili Cook-Off; four of them are
also making salsa. If the weather continues to be good; Groesbeck may stay open for
another month.
4. Heidi: Heidi reported (as several before) that all vacant positions have been filled;
however, we are always looking for part-time facilities staff and wait-staff. Heidi
also reported on the active shooter training and workers' comp. An FLSA question
and answer session was presented to management staff during LEPFA U. Heidi
reported pink ribbons (breast cancer) are available for the month of October.
5. Gus: Gus stated the part-time Catering Assistant has been filled and Nicole is doing
a great job so far. Gus reviewed the PACE report and explained business comparisons
between this year and last year. Gus reported Audrey is working on a new website for
the City Market and encourage everyone to look at the current site so they will know
how much it improves when the new site goes live. Gus stated the customer recognition
program is now live and reminded everyone of what the program is all about.
6. Audrey: Audrey reviewed upcoming events for the City Market. Chairman Kaltenbach
stated that he would attend the next"Team City Market"meeting and encouraged other
Board members to attend as well.
VII. COMMISSIONER& STAFF COMMENTS:
A. Commissioner Sims-Wright: Commissioner Sims-Wright reported that LEPFA went 269
LEPFA Board of Commissioners Meeting
Page 5
September 27, 2016
days accident free.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:50 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
NOVEMBER TBD, 2016
LANSING CENTER—TBD
Respectfully Submitted,
Shelly Busse, Recording Secretary
JAN Z 0 2017
LANSING ENTERTAINMENT &PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
OCTOBER 25, 2016
MINUTES
At 8:05 a.m., Chairman Tim Kaltenbach called the meeting to order in Meeting Room 201 of
the Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933•
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Price
Dobernick, Charles Janssen, Robert Johnson (Ex-Officio), Tim Kaltenbach, Charles Mickens
and Linda Sims-Wright
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio)
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown, Paul
Ntoko, Tristyn Wright, Shelly Busse,Audrey Tipper — Lansing Entertainment & Public
Facilities Authority, Jody Washington — Lansing City Council and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: Jack Alexander asked Scott to report on the status of the ball
park's digital reader board. Scott reported Daktronics has not provided a quote (yet) for a
new system. Scott stated the intention is to replace both boards. Since the Lugnuts use
Daktronics main frame; there should be some savings.
Jack Alexander asked Scott to expand on the CVB meeting that was referenced during
last month's LEPFA Board meeting. Scott stated the meeting scheduled with the CVB is
specific to Lansing Center with regard to Sales &Marketing agreements.
V. APPROVAL OF THE MINUTES FOR SEPTEMBER 27, 2016: Chairman
Kaltenbach asked for a motion to approve the meeting minutes from last month's
meeting.
MOTION: Commissioner Butler SUPPORT: Commissioner Janssen
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Kaltenbach stated he attended the Team City
Market meeting last Friday and noted there were 4 or 5 people in attendance. A
discussion was held regarding a charrette that will focus on ways to improve the City
Market. The group meets on the third Friday of each month and Chairman
Kaltenbach encouraged all Commissioners to attend when possible.
(Commissioner Sims-Wright entered the meeting at 8:o8 a.m.)
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President
of Finance, reported year-to-date financial information for September 2016.
Ss ..,i�. .. �i
LEPFA Board of Commissioners Meeting
Page 2
October 25, 2016
1. Lansing City Market: Total Operating Revenue year-to-date is $26,214
compared to the prior year's amount of$25,535• Total Expenses year-to-date is
$43,140 compared to the prior year's amount of$46,838. Excess Revenues over
Expenses year-to-date is a loss of($6,065) compared to last year's loss amount of
($13,155)•
Balance Sheet: Total Cash is $43,428 compared to last year's amount of$65,118.
Accounts Receivable is $8,854 compared to the prior year's amount of$24,321.
Accounts Payable is $37,219 compared to the prior year's amount of$72,854.
Unreserved Equity is $5,314 compared to the prior year's amount of$225.
Budget vs. Actual: Total Operating Revenue is behind budget by ($3,788). Total
Operating Expenses is ahead of budget by $7,601. Excess Revenues over Expenses
year-to-date is ahead of budget by $3,814.
2. Cooley Stadium: Total Operating Revenue year-to-date is $2,852 compared
to last year's amount of$3,098. Total Expenses year-to-date is $93,021
compared to the prior year's amount of$103,960. Excess Revenues over
Expenses is a loss of($39,808) compared to last year's amount of 53,729.
Jennifer stated there is no entry for the Miscellaneous Expense line as the DLI
Assessment has not been entered yet.
Balance Sheet: Total Cash is $81,796 compared to last year's amount of
$137,871. Accounts Receivable is $297,994 compared to the prior year's amount
of$880,160. Accounts Payable is $440,122 compared to last year's amount of
$1,091,211. Unreserved Equity year-to-date is $43,915 compared to the prior
year's amount of$31,786.
Budget vs. Actual: Total Operating Revenue year-to-date is behind budget by
($1,476). Total Expenses is ahead budget by $6,207. Excess Revenues over
Expenses are ahead budget by $4,731.
3. Lansing Center: Total Operating Revenue year-to-date is $842,436
compared to the prior year's amount of$871,806. Total Expenses year-to-date
is $1,461,407 compared to the prior year's amount of$1,446,485. Excess
Revenue over Expenses is a loss of($382,405) compared to the prior year's loss
Of($339,789)•
Balance Sheet: Total Cash is $43,487 compared to last year's amount of
$61,587.Accounts Receivable is $1,16l,875 compared to the prior year's amount
of$612,529. Accounts Payable is $224,903 compared to last year's amount of
$190,431.
LEPFA Board of Commissioners Meeting
Page 3
October 25, 2016
Unearned Revenue/Advance Rent is $345,972 compared to the prior year's
amount of$347468. Unreserved Equity year-to-date is $658,081 compared to
the prior year's amount of$506,282.
Budget vs. Actual: Total Operating Revenue is ahead budget by $23,327. Total
Expenses are over budget by ($43,316). Excess Revenue over Expenses is behind
budget by ($25,992)•
*Commissioner Barron entered the meeting at 8:15 a.m.
Jennifer noted the Sales/Marketing Reimbursement line is a "placeholder"for
reimbursement from the CVB and will not arrive until November.
Secretary/Treasurer Cindy Bowen reported the Finance Committee agreed to
adjust the reporting process of financial information. Going forward, Jennifer will
present a report on variances as opposed to reciting numbers from the reports.
Secretary/Treasurer Cindy Bowen made a motion to accept the September 2016
financials the Lansing City Market, Cooley Law School Stadium and the Lansing
Center be received as published and further that the monthly expenses for each
entity be accepted.
MOTION: Commissioner Bowen ACCEPT: Commissioner Mickens
Motion unanimously carried.
*Councilwoman Jody Washington entered the meeting at 8:18 a.m.
C. PRESIDENT & CEO REPORT: Scott Keith, President &CEO, reported the
following:
1. LEPFA Operating Agreements: Scott presented a broad overview of the
agreement to City Council last night. Most changes refer to minor things like the
name of the ball park, discrimination statutes, Capital Improvement Plan and
language about the Stadium Agreement. The term of the agreement has been
changed from 20 years to to years; which allows us to still have financing
options. The Appendices was changed as well; insurance, budget line and a City
Market litigation issue that is no longer relevant. The next City Council meeting
is scheduled for November'14tn.
Commissioner Butler asked if Council had any questions or concerns about the
agreement. Scott stated Council just received the agreement last week; so there
were not many questions at this point in time. Scott stated it is fortunate that the
City Attorney drafted the original agreement and is here to help with the process
this time as well. Councilwoman Washington stated there will be questions,but
not any major issues.
LEPFA Board of Commissioners Meeting
Page 4
October 25, 2016
2. CVB Agreement: Scott reported he and Jack exchanged drafts of the agreement
last week and will meet today to discuss the drafts. Scott stated he hopes to
share a firm agreement during the November meeting.
*Robert Johnson entered the meeting at 8:2o a.m.
3. City Payments: Scott reported we are working with the City to rectify this issue.
4. FLSA: An All-Staff meeting is scheduled for next Tuesday to review changes
with Staff that will be affected by the changes.
Commissioner Barron asked if Staff is aware of the penalties LEPFA (employer)
faces if policies are not followed. Scott stated this will be discussed during the
meeting next week.
5. Creative Placemaking Summit: This event was held at Lansing Center on
October 6th. This is a regional event focusing on how we can make the region a
better place to live and work. Scott stated he would like to invite Board members
attend the next meeting next year.
6. Board Holiday Reception: A tentative date of December 1st has been selected for
this year's reception. Scott stated he wanted to have this event earlier this year
in order to accommodate everyone's holiday plans.
7. Common Ground/Center Park Productions: Scott stated several meetings have
been scheduled with potential new partners to take this event to the next level.
Different dates and schedules are under consideration. Scott reviewed and
distributed the 2016 recap.
8. Lansing Art GallerX: Tickets are available for the 2016 Holiday Exhibit. If
anyone is interested in attending, please contact Scott or Shelly.
9. November Board Meeting: Currently the meeting is scheduled for November
15th (to accommodate Thanksgiving holiday the following week). Propose we
move the meeting date to Tuesday, November 29th instead.All agreed this is
fine. Shelly will send a meeting notification to adjust the date.
D. PERSONNEL COMMITTEE: Commissioner Dobernick reported a brief
meeting was held a couple of weeks ago; it was a light agenda and Scott has
already covered the information.
E. STRATEGIC PLANNING COMMITTEE: No meeting was held this month.
A question was posed with regard to a helicopter being able to land on the Lansing
Center's rooftop. Scott stated this is probably not a good idea, as the roof has
rocks (ballast roof) on it and many HVAC units. It was noted we have had
helicopters land in the back parking lot.
LEPFA Board of Commissioners Meeting
Page 5
October 25, 2016
F. VICE-PRESIDENT/STAFF COMMENTS:
1. Jennifer: Jennifer reported the annual audit is complete.At this time she
continues to answer questions for the auditor. Jennifer hopes to have the audit
ready for review at the November meeting.
2. Paul: Paul stated October will finish strong for his department. Business is
wrapping-up for Groesbeck golf course. Chili Cook-Off sales were better than
anticipated. Paul reported his department is looking forward to holiday parties
coming up.
Commissioner Butler asked Paul to explain why October revenue will finish
strong. Paul stated there were larger groups in October and the Spartan Chassis
event is back during the month of October.
3. Tris n: Tristyn provided an update on the turf project for Cooley Law School
stadium. The turf will now be installed on November 1st; due to unusually warm
fall weather the root system needs more time to mature. The Christmas tree will
be put up on Monday, October 31st (it is the only day the building is empty).
4. Heidi: Heidi reported the following information:
• Vacant on-call positions are available
• Zero worker's comp claims in October and 55 days accident free
• United Way drive has concluded
• Annual Flu Clinic held last week
• Negotiations continue with UAW and AMTA
• Routinely meet to discuss FLSA; noting a majority of salary staff will
be affected by the changes
• Pink ribbons are available for Breast Cancer Awareness month
• Paper turkey feathers are being prepped for sale to benefit the Greater
Lansing Food Bank
• Preparations continue for the final LEPFA U of the year to be held in
December
5. Gus: Gus provided a presentation of the new City Market website and reviewed
what is new and different about the new site.
The new customer recognition pin has been rolled out. The first customers to
utilize the pin were MI Sheriff s Association and MI Optometrics Association.
Both groups really liked the system and the staff likes the pin because it shows
that the person wearing the pin is authorized to make decisions on behalf of the
group.
6. Audrey: Audrey reported there is a need for volunteers for upcoming City Market
events. Both Silver Bells and Winter Solstice need help. Scott noted former
Commissioner Nicholoff is sponsored Santa and Mrs. Claus for Silver Bells.
Audrey stated she currently needs about $1,500 in sponsorship fiends for the
Winter Solstice event.
LEPFA Board of Commissioners Meeting
Page 6
October 25, 2016
VII. COMMISSIONER&STAFF COMMENTS:
A. Commissioner Sims-Wright: Halloween at the Market was,a successful event; all
the vendors participated in some fashion. Guests continue to show-up to support
Breast Cancer Awareness and decorate bras.
B. Commissioner Bowen: Posed question to Gus regarding conversion of"Tentative"
events to "Definite" events.
Gus stated once a customer has reached the "T" mark it means the contract is out
for signature. Gus stated he doesn't know the exact conversion rate, but it is
very close to l00%.
Commissioner Bowen asked if the hole in the August PACE report is a piece of
business waiting to be returned. Gus stated it is fairly typical for this time of year
that contracts haven't been sent out yet.
Commissioner Bowen asked Gus what his stretch goal is for his team this year.
Gus stated communicating value to our stakeholders and to run Lansing Center
within budget are the biggest goals for this year.
C. Commissioner Butler: Attended the MSHDA event here last week; noted Lansing
Center did a great job, as always — thank you!
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: The meeting was adjourned at 9:07 a.m.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
DECEMBER TBD, 2o16
LANSING CENTER
Respectfully Submitted,
Shelly Busse, Recording Secretary