HomeMy WebLinkAbout2015 LEPFA Minutes LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
JANUARY 27,2015
MINUTES
At 8:04 a.m., Vice-Chairwoman Linda Sims-Wright, called the meeting to order in the Regency 1
Room of the Radisson Hotel, located at I I I North Grand Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: James W. Butler 1I1, Jim DeLine (Ex-Officio), Charles Janssen,
Robert Johnson(Ex-Officio), Tim Kaltenbach, Charles Mickens, Linda Sims-Wright and Charlotte
Sinadinos.
COMMISSIONERS EXCUSED: Tim Barron, Angela Bennett (Ex-Officio) and Cindy Bowen.
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright Meyer, Heidi Brown, Gus Pine,
Jennifer McFatridge, Shelly Busse, Lori Mellentine—Lansing Entertainment& Public Facilities
Authority; John Decker, Deborah Owens - Lansing City Market and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: None
V. APPROVAL OF THE MINUTES FOR JANUARY 27, 2015: A motion was made to
approve the minutes from the November 18, 2014 meeting.
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MOTION: Commissioner Sinadinos SUPPORT: Commissioner Janssen c 2
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Motion unanimously carried. `-� n' -r7
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VI. REPORTS: c~7 f
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A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT:
Jennifer McFatridge, Vice-President of Finance, reported financial information
for month-ending December 2014:
1. November/December Financial Information:
a. Lansing City Market: Total Operating Revenue year-to-date is $56,899 compared
to the prior year's amount of$65,778. Total Expenses year-to-date is $92,641
compared to the prior year's amount of$100,514. Excess Revenues over Expenses
year-to-date is a loss of($17,973) compared to last year's loss amount of($18,248).
Balance Sheet: Total Cash is $63,953 compared to last year's amount of$90,271. Total
Current Assets is $76,121 compared to last year's amount of$107,274. Accounts
Receivable is $8,999 compared to last year's amount of$12,931. Accounts Payable is
LEPFA Board of Commissioners Meeting
Page 2
January 27, 2015
$47,122 compared to the prior year's amount of$18,379. Unreserved Equity is $27,093
compared to the prior year's amount of$57,404.
Budget vs. Actual: Total Operating Revenue is behind budget by ($12,091). Total
Operating Expenses is ahead of budget by $3,972. Excess Revenues over Expenses
year-to-date is behind budget by ($8,119).
b. Cooley Stadium: Total Operating Revenue year-to-date is $4,928 compared to last
year's amount of$1,676. Total Expenses year-to-date is $154,166 compared to the prior
year's amount of$148,038. Excess Revenues over Expenses is a loss of($36,458)
compared to last year's loss amount of($34,841).
Balance Sheet: Total Cash is $76,535 compared to last year's amount of
$231,109. Accounts Receivable is $1,230,293 compared to the prior year's amount of
$81,555. Total Assets are $1,407,987 compared to the prior year's amount of$406,092.
Unreserved Equity year-to-date is $62,055 compared to the prior year's amount of
$62,738.
Budget vs. Actual: Total Operating Revenue year-to-date is $1,401 ahead of budget.
Total Expenses are ahead of budget by $8,217.
c. Lansing Center: Total Operating Revenue year-to-date is $2,590,555 compared to
the prior year's amount of$2,352,821. Total Expenses year-to-date is $3,098,944
compared to the prior year's amount of$2,864,228. Excess Revenue over
Expenses are a loss amount of($26,551) compared to the prior year's loss amount of
($32,409).
Balance Sheet: Total Cash is $43,146 compared to last year's amount of$51,407.
Accounts Receivable is $509,837 compared to the prior year's amount of$380,389.
Accounts Payable is $141,284 compared to last year's amount of$116,681.
Unearned Revenue/Advance Rent is $432,560 compared to the prior year's amount of
$380,816. Unreserved Equity year-to-date is $542,534 compared to the prior year's
amount of$326,008.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $588,634. Total
Expenses are over budget by ($301,755). Excess Revenue over Expenses is ahead of
budget by $299,546.
Jim DeLine (Ex-Officio) asked if ball park renovations are paid for by LEPFA and
reimbursed. Jennifer stated we pay and then submit an invoice to the City, receive the
funds and then payment is sent to the vendor.
Secretary/Treasurer Tim Kaltenbach moved that the November/December 2014
LEPFA Board of Commissioners Meeting
Page 3
January 27, 2015
financials for the Lansing City Market, Cooley Law School Stadium and the Lansing
Center be received as published and further that the monthly expenses for each entity be
accepted.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Butler
Motion unanimously carried.
2. 2013/2014 Fiscal Year-End Audit: Jennifer distributed a copy of the audit to
everyone and noted the audit is unmodified. Jennifer reported the last two pages of the
audit note areas for improvement. The first of the two pages is the same every year and due
to our small staff size, these items are not easily changed. The second page recommends a
more systematic review of Accounts Receivable list and setting up allowances for Bad
Debt—this would allow us to collect before the debt is written off. Page four provides
highlights of the audit. Jennifer noted the audit is on file with the City. Scott stated the
insert has a summary and has been submitted to the city administrator, along with a
statement of our acknowledgement of the audit and our deficiencies.
Commissioner Butler asked if it is possible to have the audit presented to the entire Board
as opposed to just the Finance Committee. Scott stated that typically,the presentation only
takes about 10 minutes to give, which is why it is presented to the Finance Committee.
Commissioner Janssen asked if the A-1 insert is the list of improvements. Jennifer stated,
"yes", and her plan is to implement a system of double-checks so that we are able to
comply with the auditor findings.
Secretary/Treasurer Tim Kaltenbach moved that the Fiscal Year End Audit 2013 —2014 be
accepted as reported.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Sinadinos
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Annual Report: Scott reviewed the annual report and noted that an electronic version was
sent to everyone this morning; a hard copy will be sent as soon as received.
2. Board Handbook: Scott reported Heidi put together a LEPFA Board Member Handbook
that will be given to all new LEPFA Board Commissioners. Scott reviewed the materials
included in the handbook and noted the handbook will be a great reference tool for
everyone.
LEPFA Board of Commissioners Meeting
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January 27, 2015
3. State of the City Address: The Mayor's Preview breakfast will be held at the Lansing
Center on Thursday morning and the State of the City Address will take place Thursday
night.
4. Casino Update: Scott reported the Tribe will host an informational meeting at the Lansing
Center on 2/10/15.
5. LEPFA Operating Agreement: The current agreement expires in October 2016; we are
working to update the agreement language so it makes more sense in today's world.
6. Groesbeck: Scott reported the City is not comfortable with their processes yet; LEPFA
will continue to manage the Food & Beverage/Operations and Marketing of the golf
course.
7. Common Ground: Scott reported there is a"Sponsor Summit" scheduled for tomorrow.
This summit will be held to meet with significant sponsors to discuss the event.
8. City Market: Scott stated there is a need to place emphasis on improvements to the City
Market; attracting new vendors, rent structure, increase traffic and a new business plan
will be the focus.
Commissioner Butler asked what can be done about the City Pulse's negative reports
regarding the City Market. Scott stated we will remain positive; noting the City Pulse
decides who they will interview and what angle they will use when writing a report. Bob
Johnson (Ex-Officio) relayed his experiences with the City Pulse and noted that LEPFA
is not the only entity that the City Pulse goes after. Scott encouraged everyone to
continue shopping at the City Market.
9. Stadium Update: Scott stated there will be a press conference tomorrow at the ball park
announcing the Michigan Baseball Hall of Fame will take up residence at the stadium.
Scott reported budget meetings for the project continue; noting savings in some areas can
now go be added to areas where initial cuts were made. Scott stated a camera is mounted
with the view to the outfield so progress of the project can be viewed.
10. LansingCenter:enter: Scott reported the Lansing Center is having a great year; however, there
is a concern that eventually we will hit a plateau. Scott noted costs continue to increase;
there is a need to work on more hotel rooms and downtown parking so that we can get
more business to the downtown area.
Bob Johnson(Ex-Officio)reviewed existing City parking ramps, lots and developments
and noted work is in progress on an analysis of downtown parking expansion.
D. PERSONNEL COMMITTEE: Commissioner Janssen reported the Committee met last
week; noting along with himself, Commissioners Bowen and Barron and Scott were present.
Discussions centered on vacant positions, timing for the CEO Evaluation process, CEO
contract renewal and two items that require full LEPFA Board action. The first item is the
elimination of 2 hours Personal time for salaried, exempt staff and adding New Year's Eve as
a holiday. The second item is the updating of salary grades for various positions; which keeps
LEPFA competitive as an employer.
LEPFA Board of Commissioners Meeting
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January 27, 2015
MOTION: The LEPFA Board of Commissioners Personnel Committee recommends LEPFA
Board of Commissioners approval of the change to "eliminate 2 hours of personal time for
regular, full-time, exempt employees and add New Year's Eve as a paid holiday for regular,
full-time employees."
MOTION: Commissioner Janssen SUPPORT: Commissioner Sinadinos
Yays: 6 Nays: 0
MOTION: The LEPFA Board of Commissions Personnel Committee recommends the LEPFA
Board of Commissioners approval of the updates to the LEPFA salary grade range as
submitted to and approved by the Personnel Committee on January 22, 2015.
MOTION: Commissioner Janssen SUPPORT: Commissioner Butler
Yays: 6 Nays: 0
Both Motions unanimously carried.
E. STRATEGIC PLANNING COMMITTEE: Commissioner Mickens reported the
Committee met on Friday, January 23, 2015. Updates were received, but no action items to
report.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Tristyn Wri hg_t Meyer: Tristyn reported on the Jackson National Life and Dart Container
Holiday parties that were held in December; noting both events were well attended and ran
well. Tristyn reviewed the Governor's Inaugural Ball and praised the Staff for their efforts;
noting the First Family was very pleased. Tristyn reported on the Martin Luther King Jr.
Luncheon and thanked everyone for their continued support.
Commissioner Butler stated the Luncheon was outstanding and the feedback has been
wonderful.
2. Lori Mellentine: Lori reported on the "Taste of the Market" event that was held last
Saturday and stated the attendance was outstanding. Lori stated there were many new faces
at the event. Lori reviewed upcoming events at the City Market.
3. Paul Ntoko: Paul gave thanks to Lansing Center staff for all of the hard work put in over
the last few weeks for all of the high profile events that were held.
4. Heidi Brown: Heidi thanked the Personnel Committee for approving the motions set forth.
Heidi reported healthcare benefits will be up for review soon. Heidi thanked everyone for
their support of the St. Vincent's Children's Charity and the Thanksgiving Turkey
program. Heidi also thanked Commissioner Bowen for participating in the LEPFA U
December session.
5. Gus Pine: Gus thanked everyone for their attendance at the LEPFA Board Holiday
LEPFA Board of Commissioners Meeting
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January 27, 2015
*Commissioner Kaltenbach exited the meeting at 9:25 a.m.
Reception. Gus reviewed the Annual Report, new Lansing center log and website and
provided a visual presentation of each. Gus reported revenue for the Lansing Center for this
year will increase over last year by 10%; which translates to 20% growth over the last two
years. Gus stated there is potential for added growth and we are researching additional
revenue streams.
*Commissioner Janssen and Jim DeLine(Ex-Officio)exited the meeting at 9:35 a.m.
VII. COMMISSIONER & STAFF COMMENTS: No comments.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:38 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
FEBRUARY 24, 2015
LANSING CENTER - GOVERNOR'S ROOM
Respectfully Submitted,
Shelly Busse
Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
FEBRUARY 24,2015
MINUTES
At 8:01 a.m., Chairman Tim Barron, called the meeting to order in the Governor's Room of the
Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Jim DeLine (Ex-
Officio), Charles Janssen, Robert Johnson(Ex-Officio), Charles Mickens and Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio), Tim Kaltenbach and Linda Sims-
Wright.
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright, Heidi Brown, Gus Pine, Jennifer
McFatridge, Shelly Busse, Lori Mellentine—Lansing Entertainment& Public Facilities Authority;
Dirk Spillemaeckers - AMTA and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: Jack Alexander asked that Scott provide an update on the stadium
project and to specifically address if there will be a second shift working. Scott stated he will
provide a stadium update during his report. �- _ r ,
V. APPROVAL OF THE MINUTES FOR JANUARY 27, 2015: Chairman Barron nol`�d the—,
minutes were written as November 18, 2014; Shelly stated she would make the neeessai�';change.
A motion was made to approve the minutes from the January 27, 2015 meeting.
MOTION: Commissioner Sinadinos SUPPORT: Commissioner Janssen 1"r�
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported financial information for month-ending January 2015:
1. January 2015 Financial Information:
a. Lansing City Market: Total Operating Revenue year-to-date is $64,702 compared
to the prior year's amount of$73,451. Total Expenses year-to-date is $107,775
compared to the prior year's amount of$117,046. Excess Revenues over Expenses
year-to-date is a loss of($18,434) compared to last year's loss amount of($20,740).
LEPFA Board of Commissioners Meeting
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February 24, 2015
Balance Sheet: Total Cash is $70,395 compared to last year's amount of$83,930. Total
Current Assets is $82,971 compared to last year's amount of$100,500. Accounts
Receivable is $9,261 compared to last year's amount of$12,781. Accounts Payable is
$40,186 compared to the prior year's amount of$20,757. Unreserved Equity is $26,631
compared to the prior year's amount of$54,912.
Budget vs. Actual: Total Operating Revenue is behind budget by ($15,319). Total
Operating Expenses is ahead of budget by $2,606. Excess Revenues over Expenses
year-to-date is behind budget by ($12,713).
b. Cooley Stadium: Total Operating Revenue year-to-date is $4,928 compared to last
year's amount of$1,676. Total Expenses year-to-date is $182,882 compared to the prior
year's amount of$168,963. Excess Revenues over Expenses is a loss of($27,478)
compared to last year's loss amount of($18,556).
Balance Sheet: Total Cash is $141,638 compared to last year's amount of
$150,245. Accounts Receivable is $1,657,510 compared to the prior year's amount of
$81,035. Total Assets are $1,899,304 compared to the prior year's amount of$330,154.
Unreserved Equity year-to-date is $70,985 compared to the prior year's amount of
$79,009.
Budget vs. Actual: Total Operating Revenue year-to-date is $1,401 ahead of budget.
Total Expenses are ahead of budget by $2,836.
c. Lansing Center: Total Operating Revenue year-to-date is $3,168,640 compared to
the prior year's amount of$2,858,585. Total Expenses year-to-date is $3,827,031
compared to the prior year's amount of$3,482,800. Excess Revenue over
Expenses are a loss amount of($89,872) compared to the prior year's loss amount of
($59,126).
Balance Sheet: Total Cash is $69,950 compared to last year's amount of$75,208.
Accounts Receivable is $479,937 compared to the prior year's amount of$504,514.
Accounts Payable is $216,266 compared to last year's amount of$221,598.
Unearned Revenue/Advance Rent is $399,118 compared to the prior year's amount of
$454,594. Unreserved Equity year-to-date is $492,011 compared to the prior year's
amount of$299,292.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $711,803. Total
Expenses are over budget by ($509,390). Excess Revenue over Expenses is ahead of
budget by $214,378.
Jim DeLine (Ex-Officio) asked Jennifer to explain why the loss in excess revenue is
LEPFA Board of Commissioners Meeting
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February 24, 2015
greater this year than last year. Jennifer stated the amount is based on the mix of events
that were here this year versus last year; noting that several events from last year fell at
different times this year. Jim also asked why there is an 80% increase in Marketing this
year versus last year. Scott stated the increase is from expenses related to the
development of the new website.
Commissioner Charlotte Sinadinos moved that the January 2015 financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center be received
as published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Sinadinos SUPPORT: Commissioner Janssen
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. 2015-2016 Budget: Scott stated the 2015 —2016 budget is almost complete; noting he
would like to have one more session with the team to finalize. Scott reviewed each
properties' subsidy request; the City Market's amount will not change, while an increase
for the ball park will be requested. Scott reviewed the next year for the Lansing Center;
noting there will be a slight decrease in rent due to the cyclical nature of the events in the
building. Scott stated it will be a priority to reduce the Lansing Center subsidy and be
equal to the ball park increase. Scott stated the budget will be presented to City Council
in early/mid April.
*Bob Johnson(Ex-Officio)entered the meeting at 8:15 a.m.
2. City Market: Scott stated there are surveys being conducted with customers, vendors and
other community stakeholders asking for their vision of what the City Market should be.
Scott stated he is working on"Visioning Sessions" with key stakeholders and leaders in
the area. Commissioner Janssen asked Scott if there is a timeline for the surveys to be
completed. Scott stated that the surveys will be ongoing; but initial results should be
available in two weeks, then he will set-up the "Visioning Sessions".
3. Cooley Stadium: Scott reported the project is staying within budget and changes to the
restrooms, suite levels and fan amenities have been possible due to being within budget.
The project is attempting to stay on schedule; one challenge is pouring concrete for the
bull pen due to the cold weather conditions. Scott stated a second shift started this week;
noting that because of the large number of workers, a second shift makes working
conditions safer for everyone. Scott reported the Central Garage is schedule to come
down on March 1 Ocn
LEPFA Board of Commissioners Meeting
Page 4
February 24, 201
4. Capital Improvement Plan: Scott reported he is working on a long-term plan with the
LEPFA staff and plans to present to the Strategic Planning Committee at the next
meeting. Scott stated he is researching funding mechanisms that will fund LEPFA long-
term; noting this falls under
our lobbyist's contract. Scott reviewed possible funding mechanisms that may be options
and discussed a funding mechanism that Oklahoma City has implemented.
5. Common Ground: Scott reported the Thursday line-up was announced and we are
working to accommodate additional artist schedules.
6. Lansing Center Forecasting: Scott discussed the possibility of a"plateau" at the Lansing
Center and what we can do to keep that from happening. Increases in rent, ancillary
income and building occupancy will help; in addition, keeping our staff trained and
happy so that they want to stay here is also important. Scott stated that by keeping staff
happy and working here, we will be able to reach the next level and excel as a business.
7. Joint LEPFA/CVB Luncheon: Scott reminded everyone the next luncheon is scheduled
for April 15, 2015. Scott asked everyone to think about what items they would like to
include on the agenda. Scott stated the contract expires this Fall and should be included
as a topic of discussion as well as a potential CVB Board representative from the LEPFA
Board..
D. PERSONNEL COMMITTEE: No report.
E. STRATEGIC PLANNING COMMITTEE: No report.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Gus Pine: Gus reported that OrgPro, a very important piece of business, will be here in
June; they were last here in 2007. This event is very high profile among Association
leaders. The City, as well as surrounding areas, are involved in hosting this event. Gus
stated that we are working with the CVB to create a customer service plan for this event.
Gus reported this year is going very well; next year is a big focus and we are working to fill
gaps.
2. Tristyn Wright: Tristyn reported on the Michigan Republicans event that was held at the
Lansing Center over the weekend and stated there were no concerns with the "Open Carry"
law this year. Tristyn stated she is working with Christman Co. on Cedar St. lane closures
so as not to inconvenience client move-ins and move-outs.
3. Paul Ntoko: Paul stated that the month of February has been a productive one; with very
good numbers to report. Paul reported his team's focus is on new hire training. Paul stated
his team is ready for Groesbeck opening and will share further information as the season
gets closer.
4. Heidi: Heidi stated she is working on staff health and wellness and healthcare with Brogan,
Reed& VanGorder. In addition, she is working on a health and wellness plan with PHP
and Sparrow. Heidi reviewed the City's program"Lansing Loses a Million"; noting this is
a Lansing Parks & Rec initiative to get Lansing residents to lose a million pounds.
LEPFA Board of Commissioners Meeting
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February 24, 2015
VII. COMMISSIONER & STAFF COMMENTS:
A. Chairman Barron: Chairman Barron stated he was not present at last month's meeting to
report that he had a fantastic time at the Inaugural Ball; the hall was decorated beautifully,
and the food and service was great—really proud of LEPFA.
B. Commissioner Janssen: Commissioner Janssen stated the PACE report is very helpful and
appreciates the report so that he understands the progress of Lansing Center. Commissioner
Janssen noted that employee retention of key people at all levels is very important.
C. Commissioner Mickens: Commissioner Mickens complimented the new website
design.
D. Commissioner Butler: Commissioner Butler asked about an intern program for LEPFA;
and if so, how many interns are they currently. Heidi stated we do have a program and
there are three interns working at this time. Commissioner Butler asked if there are any
full-time staff that were once interns. It was noted there is one full-time staff member
(Ashley Vance), who used to be an intern. Commissioner Butler stated it is important to
train appropriately so that we keep young people in Lansing. Commissioner Butler stated
that Board members should be informed of open internships, as Board members are
ambassadors in the community.
E. Commissioner Bowen: Commissioner Bowen gave a definition of what Dead Frog Far Out
Volleyball is and how the organization got its name.
F. Bob Johnson(Ex-Officio): Bob thanked Commissioner Mickens for an email he sent to him
regarding parking services downtown. Bob reviewed parking services and how space
management can maximize revenue for the City.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:05 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
MARCH 24, 2015
LANSING CENTER- HALL C
Respectfully Submitted,
Shelly Busse
Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
MARCH 24,2015
MINUTES
At 8:06 a.m., Chairman Tim Barron, called the meeting to order in Hall C of the Lansing Center,
located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, James W. Butler 111, Jim DeLine (Ex-Offtcio), �
Charles Janssen, Robert Johnson(Ex-Officio) and Charlotte Sinadinos. " 'f j
COMMISSIONERS EXCUSED: Angela Bennett(Ex-Officio), Cindy Bowen, Tim Kaltenb4911 V�
Charles Mickens and Linda Sims-Wright.
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright, Heidi Brown, Jennifer McFatridg&,`;; .-
Shelly Busse, Kent Lenzen—Lansing Entertainment& Public Facilities Authority; Dirk
Spillemaeckers AMTA, Deborah Owen—For Crepe Sake, Lansing City Market and Jack Alexander.
Chairman Barron stated there is no quorum today, all matters that require approval will be moved to
Old Business on next month's agenda.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: Jack Alexander asked that Scott provide an update on the stadium
project and to specifically address the additional 600 seats, netting, LED lamps for light towers
and billboard located near the scoreboard.
Scott reported the 600 seats will be completed in the future; noting these seats are typically last to
be sold due to sun exposure and the cost is $100,000. Scott stated the pole netting is crucial;
however, the cost to change out is $60,000 per pole. Scott stated LED lamps have not been
authorized by Major League Baseball yet; noting these are still in the test stage. Scott stated all
ballasts will be replaced on the poles and should be complete by opening day. Scott stated the
scoreboard billboard is part of the vision and was purchased by the team, but for now, three more
ad panels.will be installed.
V. APPROVAL OF THE MINUTES FOR FEBRUARY 24, 2015: Moved to Old Business on
April Agenda.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron stated he attended some Committee meetings
and everything appears to be in order.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported financial information for month-ending February 2015:
1. February 2015 Financial Information:
a. Lansin1l City Market: Total Operating Revenue year-to-date is $73,408 compared
LEPFA Board of Commissioners Meeting
Page 2
March 24, 2015
to the prior year's amount of$81,281. Total Expenses year-to-date is $123,563
compared to the prior year's amount of$133,562. Excess Revenues over Expenses
year-to-date is a loss of($18,647) compared to last year's loss amount of($23,059).
Balance Sheet: Total Cash is $66,466 compared to last year's amount of$66,479. Total
Current Assets is $79,488 compared to last year's amount of$81,778. Accounts
Receivable is $10,163 compared to last year's amount of$11,903. Accounts Payable is
$41,469 compared to the prior year's amount of$22,646. Unreserved Equity is $26,419
compared to the prior year's amount of$52,593.
Budget vs. Actual: Total Operating Revenue is behind budget by ($17,513). Total
Operating Expenses is ahead of budget by $1,324. Excess Revenues over Expenses
year-to-date is behind budget by ($16,189).
b. Cooley Stadium: Total Operating Revenue year-to-date is $4,928 compared to last
year's amount of$1,676. Total Expenses year-to-date is $203,111 compared to the prior
year's amount of$196,892. Excess Revenues over Expenses is a loss of($10,010)
compared to last year's loss amount of($9,273).
Balance Sheet: Total Cash is $108,588 compared to last year's amount of
$88,388. Total Assets are $4,073,247 compared to the prior year's amount of$264,298.
Unreserved Equity year-to-date is $88,425 compared to the prior year's amount of
$88,278.
Budget vs. Actual: Total Operating Revenue year-to-date is $1,401 ahead of budget.
Total Expenses are ahead of budget by $8,589.
c. Lansing Center: Total Operating Revenue year-to-date is $3,850,205 compared to
the prior year's amount of$3,376,056. Total Expenses year-to-date is $4,428,781
compared to the prior year's amount of$4,030,443. Excess Revenue over
Expenses is $100,704 compared to the prior year's amount of$5,152.
Balance Sheet: Total Cash is $68,813 compared to last year's amount of$87,864.
Accounts Receivable is $623,073 compared to the prior year's amount of$445,620.
Accounts Payable is $186,588 compared to last year's amount of$166,811.
Unearned Revenue/Advance Rent is $348,996 compared to the prior year's amount of
$433,577. Unreserved Equity year-to-date is $696,357 compared to the prior year's
amount of$370,109.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $930,944. Total
Expenses are over budget by ($554,398). Excess Revenue over Expenses is ahead of
budget by $387,010.
LEPFA Board of Commissioners Meeting
Page 3
March 24, 2015
Jim DeLine (Ex-Officio) asked Jennifer is the Cooley Stadium Accounts
Receivable amount is money that the City owes. Jennifer stated, "Yes, that is correct".
2. DRAFT Budget: Jennifer distributed a copy of the 2015 —2016 budget in DRAFT
form. Scott stated the budget cannot be accepted by the Board until Council has
approved. Scott reviewed the budget and noted: no additional funding for the City
Market, only additional capital funds requested; a slight increase for Cooley Stadium
due to venues that will operate all season long (this increase will cover the cost of
additional utilities); due to increased ancillary revenue and the right mix of business,
no additional funds will be requested for the Lansing Center. Allotments have been
made for salary increases and healthcare increases.
3. Liquor License Resolutions: Chili Cook-Off and Common Ground require these
resolutions and, without a quorum, will have to delay until next month's meeting. It was
noted the Chili Cook-Off cannot wait until next month for approval due to time
constraints, so a special meeting of the Finance Committee will be called to approve.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
i. City Council Audit Review: Scott stated the review went well at last night's City
Council meeting; noting it was well received and pleased with the positive outcome.
2. Crosstown Showdown: Scott stated the suite is available for this event; anyone interested
in attending, please RSVP to Scott or Shelly.
3. Joint LEPFA/CVB Luncheon: Scott distributed a copy of the Agenda for the upcoming
joint luncheon scheduled for April 151h. Scott stated he would like both groups to mingle.
Scott reported he, Jack and Gus will make presentations. Once presentations are
complete; Scott stated discussions regarding the need for additional hotels downtown and
alternative funding mechanisms must be had. Scott stated we all must be advocates for
the downtown area and this conversation could become uncomfortable for some. Scott
stated that if alternative funding is found for the Lansing Center, the million dollar
subsidy the Lansing Center receives, could in turn, be used to build an additional parking
structure; something else the downtown area needs.
Commissioner Butler stated there is a need to have open discussions at these meetings;
instead of walking away and not having a plan to move forward.
Commissioner Janssen stated there is a need to have interactive discussions during these
meetings and gave some examples as to how to accomplish this. Scott stated he continues
to explore all avenues for additional funding, so as not to take away from CVB funding.
4. Groesbeck Agreement: Scott distributed a copy of the contract renewal and noted a
change made to the sponsorship/marketing piece. Scott stated this will be approved at
next month's meeting.
5. CPP/MEG Agreement: Scott distributed a copy of the new agreement and discussed
changes made to it; noting the significant change is financial and explained the change.
Scott stated this will be approved at next month's meeting.
LEPFA Board of Commissioners Meeting
Page 4
March 24, 201
6. Budget Hearing: Scott stated a tentative date of April 15, 2015 has been set for LEPFA's
budget presentation to City Council.
7. Re-Grand Opening: Scott stated an invitation for the Re-Grand Opening of the ball park
will be sent as soon as received; the date is April 9th at 10:00 a.m. on the plaza.
8. Common Ground: Scott reviewed the line-up to date. Scott stated an article will be in the
City Pulse tomorrow discussing financial information; noting he will call Mickey Hirten
today.
9. Ballpark Project Update: Scott provided an update on the suites, locker rooms, seating,
scoreboard and ad panels. Also of note, painting, roof work and equipment installation.
Scott stated the outfield venues and landscaping improvements deadline is June 1st
D. PERSONNEL COMMITTEE: Commissioner Janssen reported he and Scott met to discuss
the President/CEO annual evaluation process and reviewed the steps. Commissioner Janssen
stated the President/CEO position has expanded quite a bit since the creation of this contract
and noted the Committee will update the contract to include all entities.
E. STRATEGIC PLANNING COMMITTEE: No report.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Paul Ntoko: Paul reported a successful weekend with ShutoCon in the building.
*Commissioner Janssen exited the meeting at 9:04 a.m.
2. Heidi Brown: Heidi stated she is working on healthcare benefits renewals.
VII. COMMISSIONER & STAFF COMMENTS:
A. Chairman Barron: Chairman Barron stated he emceed the Bunny Hop event that took place
over the weekend and noted it was a fantastic event and had a lot of fun.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:04 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
APRIL 28, 2015
GREATER LANSING CONVENTION & VISITORS BUREAU
500 E. MICHIGAN AVE., SUITE 180, LANSING, MI 48912
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
APRIL 28, 2015
MINUTES
At 8:02 a.m., Chairman Tim Barron, called the meeting to order in the Conference Room of the
Greater Lansing Convention&Visitors Bureau, located at 500 E. Michigan Ave., Suite 180, Lansing,
MI 48912.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler 11I, Charles Janssen,
Tim Kaltenbach, Charles Mickens and Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Angela Bennett(Ex-Officio), Jim DeLine (Ex-Officio), Robert
Johnson(Ex-Officio) and Linda Sims-Wright.
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright, Heidi Brown, Jennifer McFatridge,
Gus Pine, Shelly Busse, —Lansing Entertainment&Public Facilities Authority; Dirk Spillemaeckers
—AMTA, Deborah Owen—For Crepe Sake, Patrice Drainville—Waterfront Bar& Grill - Lansing
City Market, and Jack Alexander stadium season seat holder).
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: Jack Alexander stated the improvements at the ballpark are "Triple A
Plus"; however, he would like to know why the bleacher seats in the right field were not done as
well as the outfield netting. Jack also asked who is responsible for the maintenance of the turf and
what plans are in place to address the items not done in the first round of construction.
Scott stated he meets soon with the general contractor and owner to discuss items not included in
the initial round and review prices for completion of those items. Scott stated we have a turf
consultant on retainer that provides professional management for the turf.
Deborah Owen—owner of For Crepes' Sake in the Lansing City Market reviewed her and her
husband's concerns with regard to rental rate increases established in the new lease. Deborah
respectfully requested the Board not allow any increases to go into effect until there is a healthy
environment at the City Market; noting there are not enough vendors or foot traffic to justify an
increase in rental rates. Deborah stated there are many vendors at the City Market who are also
concerned about rental increases. Deborah stated LEPFA needs to address the lack of vendors
and foot traffic before any rate increases should occur.
Chairman Barron thanked Deborah for her attendance at today's meeting and for discussing her
concerns. Chairman Barron stated issues at the City Market are being addressed and the Board
will discuss as well.
*Commissioner Bowen entered the meeting at 8:100 a.m.
Scott reported rental rate increases will fluctuate based upon the type and size of business at
the City Market and reviewed the 9/3 payment program.
Patrice Drainville of the Waterfront Bar& Grill stated she has been meeting with Gus Pine
and Tristyn Wright regarding the increases with the new leases. Patrice stated she and the owner
LEPFA Board of Commissioners Meeting
Page 2
April 28, 2015
are worried about the lack of parking and how patrons will frequent the City Market without
enough parking spaces. Chairman Barron asked Patrice what the standing is for their liquor
license. Patrice stated the liquor license is in good standing; a fine was levied against the
Waterfront, but has been paid. Scott discussed the use of parking validation coupons and how
to obtain them; noting that since construction of the Marketplace Apartments is complete, the
parking is back to normal; further noting an additional 6 spaces have been acquired. Scott stated
the new lease for each vendor may also includes a parking space.
Commissioner Kaltenbach asked Scott if he has considered delaying the rate increase until traffic
at the City Market increases. Scott stated he did consider it; however, this year will possibly see
another
financial loss at the City Market and if we do not increase rates andef occupancy, the City Market
will have further financial'i.ssuesh-nk-«pt.
V. APPROVAL OF THE MINUTES FOR MARCH 24, 2015: Chairman Barron asked for a
motion to approve the minutes from the March 24, 2015 meeting.
Motion: Commissioner Sinadinos Support: Commissioner Bowen
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported financial information for month-ending March 2015:
1. March 2015 Financial Information:
a. Lansing City Market: Total Operating Revenue year-to-date is $81,794 compared
to the prior year's amount of$88,801. Total Expenses year-to-date is $139,161
compared to the prior year's amount of$150,994. Excess Revenues over Expenses
year-to-date is a loss of($18,991) compared to last year's loss amount of($26,604).
Balance Sheet: Total Cash is $61,862 compared to last year's amount of$67,346. Total
Current Assets is $74,728 compared to last year's amount of$86,037. Accounts
Receivable is $10,883 compared to last year's amount of$15,645. Accounts Payable is
$42,825 compared to the prior year's amount of$22,293. Unreserved Equity is $26,074
compared to the prior year's amount of$49,049.
Budget vs. Actual: Total Operating Revenue is behind budget by ($20,548). Total
Operating Expenses is ahead of budget by $3,299. Excess Revenues over Expenses
year-to-date is behind budget by ($17,249).
b. Cooley Stadium: Total Operating Revenue year-to-date is $4,928 compared to last
LEPFA Board of Commissioners Meeting
Page 3
April 28, 2015
year's amount of$1,676. Total Expenses year-to-date is $232,984 compared to the prior
year's amount of$222,379. Excess Revenues over Expenses is a loss of($2,186)
compared to last year's amount of($2,451).
Balance Sheet: Total Cash is $50,556 compared to last year's amount of
$241,034. Accounts Receivable is $148,132 compared to last year's amount of
$25,018. Total Assets are $292,950 compared to the prior year's amount of$359,062.
Unreserved Equity year-to-date is $96,922 compared to the prior year's amount of
$99,987.
Budget vs. Actual: Total Operating Revenue year-to-date is $1,401 ahead of budget.
Total Expenses are ahead of budget by $1,367. Excess Revenues over Expenses are
$2,768 ahead of budget.
c. LansinIZ Center: Total Operating Revenue year-to-date is $4,424,496 compared to
the prior year's amount of$3,941,135. Total Expenses year-to-date is $5,051,210
compared to the prior year's amount of$4,608,935. Excess Revenue over
Expenses is $195,946 compared to the prior year's amount of$135,492.
Balance Sheet: Total Cash is $70,643 compared to last year's amount of$94,258.
Accounts Receivable is $494,180 compared to the prior year's amount of$570,402.
Accounts Payable is $207,929 compared to last year's amount of$246,941.
Unearned Revenue/Advance Rent is $359,390 compared to the prior year's amount of
$422,562. Unreserved Equity year-to-date is $796,229 compared to the prior year's
amount of$511,402.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $1,007,914. Total
Expenses are over budget by ($670,079). Excess Revenue over Expenses is ahead of
budget by $358,703.
Secretary/Treasurer Tim Kaltenbach asked for a motion for the March 2015 financials
for the Lansing City Market, Cooley Law School Stadium and the Lansing Center be
received as published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Mickens SUPPORT: Commissioner Janssen
Motion unanimously carried.
Jennifer reported she will set-up write-offs for doubtful Accounts Receivables, as per
Auditor instruction. Jennifer reviewed the list of doubtful accounts by property and
noted these are accounts we will never collect on.
Chairman Barron asked if the doubtful accounts were attempted to be recovered by
City collections. Jennifer stated none of these accounts were collectible by the City.
Scott stated an outside collections agency maywi44 be hired to handle all future
collection
LEPFA Board of Commissioners Meeting
Page 4
April 28, 2015
issues.
Commissioner Butler asked why it took 7 years to write-off these debts. Jennifer stated
based upon auditor recommendation, these bad debts should have been written off a
long time ago and, unfortunately, the recommendation was not adhered to by the
previousfemier
Finance administration.
Commissioner Bowen asked if any lessons were learned and have new
polices/procedures been implemented. Jennifer stated that moving forward, we will
pursue payment in advance for all new clients. Scott stated any new public events will
have to fill out an application and go through a reference check as�e� booking policy.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Casino Resolution: Scott distributed a copy of the Casino Resolution for everyone to
review. Scott stated it was requested of our Board (by the PR agency for the Sault Tribe),
along with the Lansing Regional Chamber of Commerce, Greater Lansing Convention&
Visitors Bureau and LEAP,to provide a Resolution of support for the casino. Scott stated
he was also asked to write a letter to the Editor expressing his support for the casino.
Chairman Barron referenced the "comp" section of the Resolution; noting this is a very
important piece for local businesses. Chairman Barron asked if the additional 2,900
parking spaces will be casino specific or open to the City as well. Scott stated the parking
spaces will be open-to the City as well.
A motion was made to support the Kewadin Lansing Casino Resolution.
MOTION: Commissioner Kaltenbach SECOND: Commissioner Butler
ABSTAIN: Commissioner Bowen
2. Common Ground: A letter has been provided to the County Commissioners asking for
their support. Friday night acts will be announced today and the Saturday night schedule
is in progress.
3. Stadium: Construction for the project is on schedule; the weather has allowed for timely
completion.
4. Updates: A Healthcare Benefits meeting for all LEPFA Staff will be held next
Wednesday to discuss the many changes to our plan due to government standards.
The Mackinac Conference is upcoming and Chairman Barron has been invited to attend.
The joint LPEFA/CVB Luncheon went well; three items of concern for most Board
members are parking, additional hotels and a funding mechanism for the Lansing Center.
More downtown amenities was also high on the list. LEPFA has one Board member who
volunteered to be on the ad hoc committee.
The LRCC event featuring Magic Johnson is this Thursday; LEPFA has a table and if
anyone is interested in attending,please contact Scott. Commissioner Butler stated he
would like to attend.
LEPFA Board of Commissioners Meeting
Page 5
April 28, 2015
"Jazz on the Grand" is bein Chas-bee► finalized and a press conference for the event will
be held in mid to late May or early June once details ase completed. Scott reviewed how
the event will operate and stated work has begun on sponsorships and entertainment for
the events.
5. City Market: Scott reported on the potential to have an Outdoor Seasonalt-reet Market
night that would be scheduled opposite of other local nightly market locations. Scott
stated Gillespie Group has asked LEPFA to work on a food truck day that would only
operate on Mondays, when the City Market is closed.
The City Market survey has been completed and Scott reviewed who was surveyed and
where they live/work. Scott stated the survey is in draft form until it is finalized. Scott
stated the purpose for doing this survey is to help identify how to increase traffic and
recruit vendors. The survey results indicate that those surveyed still view the City Market
as a"farmer's market", lack of parking, the perception of declining business and
relationships with vendors and management all were viewed as issues for the City
Market. Scott stated a new business plan will be implementedeemplete inby June 1-4 and
the plan will include steps to improve the issues identified in the survey. Scott reviewed
some initial plans to improve business at the Market.
Commissioner Janssen asked if City Council has a member of Council assigned to the
City Market. Scott stated there is no Council representation for the City Market; Tina
Houghton is the Council representation for LEPFA.
Commissioner Butler asked about operating hours and the possibility of staying open
until 8:00 p.m. or 9:00 p.m.; noting other markets may be open later than 6:00 p.m.
Scott stated operating hours depend upon the region, but most vendors can Piek and
choose their hours of operation and stgy open later or open earlier.
D. PERSONNEL COMMITTEE: Commissioner Janssen stated there will be a short meeting
at the conclusion of this board meeting.
E. STRATEGIC PLANNING COMMITTEE: No report.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Gus Pine: Gus reported on the MSAE Or Pro event scheduled for June 10— 12; noting
this is a
very event. LEPFA will sponsor their opening breakfast and the CVB will sponsor their
lunch.
Gus stated he is in the process of conducting a convention center survey; working to
understand what is happening in the industry.
The focus this year is on sponsorship for the building. The next Client Advisory Board
meeting is scheduled for May 20'h and the topic is the Ad Hoc Committee.
2. Heidi Brown: Heidi reported the Healthcare Committee is meeting regularly to review the
upcoming renewal process; noting our program will go to the "Metal Tier" system.
Heidi reported there will be a LEPFA U Spring Graduation for all Staff who have attended
the sessions.
Heidi reported LEPFA Team has joined the "Lansing Loses a Million" campaign.
LEPFA Board of Commissioners Meeting
Page 6
April 28, 2015
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Janssen: Commissioner Janssen volunteered to be a part of the Ad Hoc
Committee. Commissioner Janssen stated he appreciates the City Market vendors attending
today's meeting and voicing their concerns. Commissioner Janssen asked if there is any
cross promotion for the City Market at the Lansing Center.
Scott stated there are City Market ads in the restrooms, a banner at the North staircase, an
advertisement runs on the TV monitors throughout the building and recently, menu racks
were installed at three locations in the Lansing Center to hold vendor menus.
B. Commissioner Sinadinos: Commissioner Sinadinos thanked Scott and the Board for the
beautiful flowers that were sent to the Knight Cap on the last day of business.
Commissioner Sinadinos announced that at the end of this fiscal year, she will step down
from the LEPFA Board of Commissioners. She stated this has been a wonderful experience
and has enjoyed working with all of the Board members and the LEPFA Staff.
Commissioner Sinadinos thanked the Mayor for the opportunity to serve this Board.
Scott stated there will be a thank you event planned to honor Commissioner Sinadinos.
C. Commissioner Butler: Commissioner Butler commended the Lansing Center Staff for the
service received during the MSHDA event; noting the food and service have been
wonderful and there have been no glitches. Commissioner Butler stated he is happy to hear
that LEPFA has chosen PHP as their insurance provider.
VIII. OLD BUSINESS:
A. Approval of the February 24, 2015 meeting minutes:
MOTION: Commissioner Janssen SUPPORT: Commissioner Butler
Motion unanimously carried.
B. Accept February 2015 Financials as published:
MOTION: Commissioner Janssen SUPPORT: Commissioner Sinadinos
Motion unanimously carried.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:29 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
MAY 199 2015
GOVERNOR's ROOM— LANSING CENTER
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
MAY 19, 2015
MINUTES
At 8:03 a.m., Chairman Tim Barron, called the meeting to order in the Governor's Room of the
Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles JSVsen,
Robert Johnson (Ex-Officio), Tim Kaltenbach, Charles Mickens and Charlotte Sinadinos. c-2
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio), Jim DeLine (Ex-Officioo) a4.
Linda Sims-Wright.
FI
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright, Heidi Brown, Jennifer Nf-cFatridge;
Gus Pine, Shelly Busse—Lansing Entertainment&Public Facilities Authority; Dirk Spillaaeckers—
AMTA.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: None.
V. APPROVAL OF THE MINUTES FOR APRIL 28,2015: Chairman Barron asked for a motion
to approve the minutes from the April 28, 2015 meeting.
MOTION: Commissioner Mickens SUPPORT: Commissioner Janssen
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron reported he has attended committee
meetings; reports are well. Chairman Barron stated the ball park is progressing and the City
Market is a concern within the community; noting the perception is we are "weeding" out
vendors so the Market will be empty, this is not accurate as we are working on the business
plans and advancement of the Market in developing capacities.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported financial information for month-ending April 2015:
1. April 2015 Financial Information:
a. Lansing City Market: Total Operating Revenue year-to-date is $91,858 compared
to the prior year's amount of$97,035. Total Expenses year-to-date is $156,901
compared to the prior year's amount of$165,650. Excess Revenues over Expenses
year-to-date is a loss of($21,618) compared to last year's loss amount of($28,455).
Balance Sheet: Total Cash is $62,138 compared to last year's amount of$76,072. Total
Current Assets is $89,065 compared to last year's amount of$96,318. Accounts
LEPFA Board of Commissioners Meeting
Page 2
May 19, 2015
Receivable is $25,344 compared to last year's amount of$17,501. Accounts Payable is
$48,897 compared to the prior year's amount of$38,341. Unreserved Equity is $23,448
compared to the prior year's amount of$47,197.
Budget vs. Actual: Total Operating Revenue is behind budget by ($21,520). Total
Operating Expenses is ahead of budget by $44. Excess Revenues over Expenses
year-to-date is behind budget by ($21,475).
b. Cooley Stadium: Total Operating Revenue year-to-date is $4,928 compared to last
year's amount of$5,975. Total Expenses year-to-date is $270,575 compared to the prior
year's amount of$255,284. Excess Revenues over Expenses is a loss of($11,505)
compared to last year's amount of$1,821.
Balance Sheet: Total Cash is $138,066 compared to last year's amount of
$248,584. Total Assets are $4,461,988 compared to the prior year's amount of
$344,337. Unreserved Equity year-to-date is $86,877 compared to the prior year's
amount of$102,343.
Budget vs. Actual: Total Operating Revenue year-to-date is $1,307 ahead of budget.
Total Expenses are behind budget by ($5,832). Excess Revenues over Expenses are
behind budget by ($4,526).
c. Lansing Center: Total Operating Revenue year-to-date is $5,206,197compared to
the prior year's amount of$4,669,491. Total Expenses year-to-date is $5,728,296
compared to the prior year's amount of$5,218,976. Excess Revenue over
Expenses is $373,236 compared to the prior year's amount of$328,833.
Balance Sheet: Total Cash is $62,947 compared to last year's amount of$83,351.
Accounts Receivable is $767,324 compared to the prior year's amount of$695,209.
Accounts Payable is $238,808 compared to last year's amount of$210,244.
Unearned Revenue/Advance Rent is $322,864 compared to the prior year's amount of
$400,317. Unreserved Equity year-to-date is $990,621 compared to the prior year's
amount of$713,706.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $1,260,305. Total
Expenses are over budget by ($825,610). Excess Revenue over Expenses is ahead of
budget by $455,290.
Secretary/Treasurer Tim Kaltenbach moved to accept the April 2015
financials for the Lansing City Market, Cooley Law School Stadium and the Lansing
Center be received as published and further that the monthly expenses for each entity
be accepted.
LEPFA Board of Commissioners Meeting
Page 3
May 19, 2015
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Mickens
Motion unanimously carried.
Commissioner Bowen asked Jennifer to explain why the Professional Services/Events
line has an increase. Scott and Jennifer explained when we moved to using vendor
agreements, a lot of revenue moved to that category since we no longer provide certain
services to the client. Scott stated we are investing in the building and IT infrastructure;
noting the entire building will be mapped (which is necessary for future improvements to
the network).
Scott reviewed each property's budget to date and noted the following:
City Market: Expenses are on budget; however, Revenue is below budget for the current
period versus current period last year. Gus and Jennifer are reviewing the new rental
rates.
Cooley Stadium: Over budget in Maintenance of Facilities, major project underway as we
continue to work on other improvements at the same time as construction and
renovations. There is a$17,000 HVAC repair that needs to be completed. Scott noted he
does not anticipate making budget at the ball park.
LansingCenter: Scott reviewed spending for projects underway at the Lansing Center;
including repairs to limestone damage at the front of the building. Insurance is covering
this repair (but only at$30 a month) and it is a$10,000 repair that needs to be completed.
Investments in training of staff, sales and marketing, and signage are also planned.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Open Meetings Act: Shelly and Heidi are reviewing updates to this Act and will
make appropriate changes. Heidi is working with our attorney on FOIA updates.
2. City Pulse: An article regarding the City Market was in the recent issue and addressed the
survey results. The article was neutral and speaking with Mickey Hirten, he appears to be
supportive of LEPFA's efforts with regard to the direction of the Market.
3. Chili Cook-Off: Friday, June 51h; 2000 tickets have been sold to date. A new agreement
with more people involved is better for LEPFA, BWL and its charities. Chairman Barron
noted he is involved on the BWL Chili Cook-Off through an affiliation with community
relations with the BWL and will host the event for the next 3 years.
4. Jazz on the Grand: Work is being done to secure artists for the July date. The Lansing
School District (and others) will supply youth jazz bands to open for artists. Scott
reviewed the scheduled dates and list of performers for each date.
5. Ad Hoc Committee: Scott and Jack met to discuss the results of the joint Board responses
and an email with the responses was also sent to Board members. The first Ad Hoc
meeting will be held in mid-summer.
LEPFA Board of Commissioners Meeting
Page 4
May 19, 2015
6. City Market Manager: recruiting tactics will be utilized to search for the right hire for
this position; working diligently on a replacement.
7. Common Ground: Most artists have been announced, tickets sales are up 10% over last
year at this time, Sponsorships are up 15% - 20% over last year. Scott reviewed the line-
up and Sky Lounge availability. Scott discussed an article written by John Addis in the
Lansing State Journal regarding Common Ground and the subsequent phone
conversation he had with the writer.
D. PERSONNEL COMMITTEE: Commissioner Janssen reported the Committee will meet
After today's Board meeting and the focus will be on the CEO's annual review. The
Evaluation form will be sent to all Board members next week and the Committee would like
Everyone's input. The Committee will meet again in June to share the results.
E. STRATEGIC PLANNING COMMITTEE: Commissioner Mickens reported the
Committee will meet this Thursday.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Gus Pine: The Marketing Team will host a Ribbon Cutting Ceremony for Mama C's and
Iorio's Gelato at the City Market tomorrow at 3:30 p.m.
A Client Advisory Board meeting is scheduled for tomorrow at the Lansing Center; signage
And a VIP Client recognition program will be the topics of discussion.
Gus reviewed the WordPro event scheduled for June; noting the Mayor will kick-off a
LEPFA hosted breakfast.
2. Tristyn Wright: Tristyn reported work is in progress to change out the City Market signage
And the Pepsi marquee sign.
3. Paul Ntoko: Paul stated the months of April and May will be strong; due to group shifts
Between the two months.
4. Heidi Brown: Heidi reported on the staff benefits meeting held recently; noting the renewal
Date is June 1 st. Work is in progress with PHP on an Employee Wellness plan.
Working with our attorneys on FOIA updates and employee manual updates and job
Descriptions.
G. NOMINATING COMMITTEE: Commissioner Kaltenbach reported the Committee
Will meet next Tuesday at 3:30 p.m.; noting Commissioners Sinadinos, Janssen and Butler
Will serve on the Committee.
VII. COMMISSIONER & STAFF COMMENTS:
A. Scott Keith: Scott stated tickets for the Bea Christy event are available and anyone
interested in attending, please let him know.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
LEPFA Board of Commissioners Meeting
Page 5
May 19, 2015
X. ADJOURNMENT: At 9:18 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
JUNE 239 2015
"THE VIEW" - COOLEY LAW SCHOOL STADIUM
505 E. MICHIGAN AVE., LANSING, MI 48912
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
JUNE 23,2015
MINUTES
At 8:04 a.m., Chairman Tim Barron, called the meeting to order inside"The View" of Cooley Law
School Stadium, located at 505 E. Michigan Ave., Lansing, MI 48912.
COMMISSIONERS PRESENT: Tim Barron, Angela Bennett(Ex-Officio), Cindy Bowen,
James W. Butler III, Tim Kaltenbach, Linda Sims-Wright and Charlotte Sinadinos. r-
COMMISSIONERS EXCUSED: Jim DeLine (Ex-Officio), Charles Janssen, Robert Johnson
(Ex-Officio) and Charles Mickens. , ^J
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright, Heidi Brown, Jennifer McFQidga4 C-)
Gus Pine, Shelly Busse—Lansing Entertainment&Public Facilities Authority and Jack Alex'anderz.7
III. ESTABLISHMENT OF THE AGENDA: Chairman Barron stated the Personnel Comr ifttee��
report will be moved to the end of the agenda because the Committee will review the
President/CEO Annual Review in a closed session.
IV. PUBLIC COMMENT: Jack Alexander stated he has concerns about the sinks in the men's
restrooms not working,the dugout area has not been addressed,there is a leak in row ten, some
light towers work; some don't, the wall in right field needs to be painted, right field bleacher seats
need to be replaced. Jack stated an additional 1.5 million dollars will be needed to address these
concerns. Jack asked if there are plans to fix these areas and if so, when.
Chairman Barron thanked Jack for his comments and stated he appreciates his concern; noting
this project is a lot of work and many are working hard to make this a great finished product.
Scott reported the team is reviewing the top priority items with the City. Scott stated the field is
the top priority and that is what will be done along with drainage work for the field.
V. APPROVAL OF THE MINUTES FOR MAY 19,2015: Chairman Barron asked for a motion
to approve the minutes from the May 19, 2015 meeting.
MOTION: Commissioner Bowen SUPPORT: Commissioner Butler
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron stated he is very pleased and excited with the
ball park project progress.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported financial information for month-ending May 2015:
1. May 2015 Financial Information:
LEPFA Board of Commissioners Meeting
Page 2
June 23, 2015
a. Lansing City Market: Total Operating Revenue year-to-date is $101.670 compared
to the prior year's amount of$109,214. Total Expenses year-to-date is $177,154
compared to the prior year's amount of$180,582. Excess Revenues over Expenses
year-to-date is a loss of($27,011) compared to last year's loss amount of($26,640).
Balance Sheet: Total Cash is $58,967 compared to last year's amount of$58,588. Total
Current Assets is $85,742 compared to last year's amount of$75,345. Accounts
Receivable is $26,507 compared to last year's amount of$14,678. Accounts Payable is
$55,701 compared to the prior year's amount of$23,588. Unreserved Equity is $18,055
compared to the prior year's amount of$49,013.
Budget vs. Actual: Total Operating Revenue is behind budget by ($23,298). Total
Operating Expenses is behind budget by ($4,229). Excess Revenues over Expenses
year-to-date is behind budget by ($27,528).
b. Cooley Stadium: Total Operating Revenue year-to-date is $5,297 compared to last
year's amount of$6,476. Total Expenses year-to-date is $302,257 compared to the prior
year's amount of$288,727. Excess Revenues over Expenses is a loss of($14,544)
compared to last year's loss amount of($3,145).
Balance Sheet: Total Cash is $214,803 compared to last year's amount of
$214,590. Total Assets are $2,281,741 compared to the prior year's amount of
$312,861. Accounts Receivable year-to-date is $1,974,302 compared to the prior year's
amount of$2,064. Unreserved Equity year-to-date is $86,594 compared to the prior
year's amount of$99,804.
Budget vs. Actual: Total Operating Revenue year-to-date is $1,184 ahead of budget.
Total Expenses are behind budget by ($12,000). Excess Revenues over Expenses are
behind budget by ($10,816).
c. Lansing Center: Total Operating Revenue year-to-date is $5,797,143 compared to
the prior year's amount of$5,109,944. Total Expenses year-to-date is $6,353,953
compared to the prior year's amount of$5,745,795. Excess Revenue over
Expenses is $430,558 compared to the prior year's amount of$333,936.
Balance Sheet: Total Cash is $59,846 compared to last year's amount of$77,858.
Accounts Receivable is $778,935 compared to the prior year's amount of$581,318.
Accounts Payable is $199,312 compared to last year's amount of$193,625.
Unearned Revenue/Advance Rent is $323,813 compared to the prior year's amount of
$399,059. Unreserved Equity year-to-date is $1,054,313 compared to the prior year's
amount of$731,858.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $1,338,499. Total
LEPFA Board of Commissioners Meeting
Page 3
June 23, 2015
Expenses are over budget by ($935,500). Excess Revenue over Expenses is ahead of
budget by $438,228.
Secretary/Treasurer Tim Kaltenbach moved to accept the May 2015
financials for the Lansing City Market, Cooley Law School Stadium and the Lansing
Center be received as published and further that the monthly expenses for each entity
be accepted.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Sinadinos
Motion unanimously carried.
2. Fiscal Year 2015-2016 Budtet: Secretary/Treasurer Kaltenbach moved the 2015-2016
Fiscal Year budget be accepted. SUPPORT: Commissioner Sinadinos
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Welcome: Scott welcomed everyone to "The View" and noted the space is still under
construction, but being utilized. Scott sated carpet, walls, ceiling tiles and (eventually) a
viewing system will be in place soon.
Commissioner Sims-Wright asked if the project is still on track. Scott stated the project is
on track; noting a few small tasks need to be completed.
2. Common Ground: Scott reported comp tickets have been reduced for everyone; asking
that people interested in tickets purchase them. Scott stated he has been meeting with
Ingham County Commissioners in order to obtain a sponsorship. Ticket sales are ahead of
the last 2 years' sales by more than 10%. Scott sated he has a discount code for tickets if
anyone is interested in purchasing additional tickets.
3. Jazz on the Grand: Scott stated an announcement was made last week and sponsorship
interest peaked as a result of the announcement. Scott reviewed the performers and
schedule of events. Scott stated we have encouraged the City Market vendors to stay
open late on these performance nights.
4. Honeywell Conference Note: Scott reported on the Honeywell conference and discussed
a speaker who highlighted Lansing as a city that is "anticipatory and forward thinking."
5. FOIA Policy: Scott reported City Council updated and approved the FOIA policy and
LEPFA will do the same.
6. Bonus Approval: Scott stated the Finance Committee approved an increase based on the
LEPFA bonus program policy for employees eligible.
7. Outgoing Board Member Recognition: Scott recognized Commissioner Sinadinos for her
many years of service to the LEPFA Board and reviewed both her professional and
personal accomplishments. Chairman Barron presented Commissioner Sinadinos with a
Plaque of recognition.
8. City Pulse: Scott stated the City Pulse reported on the Jazz on the Grand series and also
ran an article regarding the City Market. Scott noted the City Market article was good and
LEPFA Board of Commissioners Meeting
Page 4
June 23, 2015
the City Pulse seems to be supporting our efforts.
D. STRATEGIC PLANNING COMMITTEE: Scott reported he is meeting with Carl walker
and Associates regarding downtown parking. Scott stated the Ad Hoc Committee is set to
meet on July 29th. Plans for a Lansing Center facility audit and auditor search will begin in
this fall.
E. NOMINATING COMMITTEE: Commissioner Kaltenbach reported the Committee met
on May 26t to discuss the 2015 —2016 LEPFA Board officers. Chairman Barron will
continue as Chair; noting the Vice-President typically assumes the Chair position and the fact
that Vice-Chair Sims-Wright has time constraints, it is best that Chairman Barron remain as
Chair. Commissioner Kaltenbach will assume the Vice-Chair position and Commissioner
Butler will serve as Secretary/Treasurer. A motion to accept the 2015 —2016 Board Officers
was made.
MOTION: Commissioner Sinadinos SUPPORT: Commissioner Butler
Motion unanimously carried.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Tristyn Wright: Tristyn reported on the river walk renovations; including the gazebo,
planters, new plants and updated landscaping. DK Security has been selected as the new
security company for the Lansing Center and will begin work at 12:01 a.m. on July I"
Negotiations with AMTA began last week and should not take long. The City Market
Manager position closed yesterday; 12 resumes were received and interviews will begin
after Common Ground. Tristyn reviewed the City Market capital improvements as well as
the Taste of Country concert held at the ball park.
2. Heidi Brown: Heidi thanked the Board for their support of the updated FOIA policy. Heidi
stated she is reviewing the application process and Employee Manual. Heidi reviewed all
vacant positions. An in-service meeting will be held tomorrow with Sparrow regarding a
"Be Well at Work"program. Heidi thanked Commissioner Sinadinos for her years of
service.
3. Paul Ntoko: Paul stated the fiscal year will close stronger than initially anticipated; noting
the staff has worked hard both inside and outside the building. The Lansing Center received
an award from the Great Lansing Food Bank for all the meal donations given to the food
bank.
4. Gus Pine: Gus reported on the success of the OrgPro event; noting there was a lot of
pressure on Operations and Food&Beverage staff to make everything perfect. Gus stated
he will meet with the client on Thursday to discuss and wrap-up the event. Gus stated we
received many compliments from our clients and competitors. Gus stated he is finalizing
the Marketing plan for the year and will provide a strategy during the August meeting.
LEPFA Board of Commissioners Meeting
Page 5
June 23, 2015
VII. COMMISSIONER & STAFF COMMENTS:
A. Scott Keith: Scott presented the City Market article from the City Pulse to the
Commissioners for review. Commissioner Sims-Wright asked if the City Market was
filled to capacity yet. Scott stated no; and reviewed what we are looking for in potential
vendors.
B. Commissioner Kaltenbach: Commissioner Kaltenbach stated the gazebo use is well
received. He will miss Commissioner Sinadinos on the Board; noting it was a pleasure
to serve alongside her. Commissioner Kaltenbach stated he appreciates why there is a cut
in comp tickets for Common Ground and stated he will be happy to take any available
Snoop Dog tickets.
C. Commissioner Sinadinos: Commissioner Sinadinos thanked Scott for the farewell
reception and stated it was very nice.
D. Commissioner Butler: Commissioner Butler stated he will miss Commissioner Sinadinos;
noting they have served on this Board from the beginning. Commissioner Butler asked
Scott to review the Jazz on the Grand series dates.
E. Commissioner Sims-Wright: Commissioner Sims-Wright offered her thanks to
Commissioner Sinadinos for her dedication and service to the LEPFA Board.
At 9:12 am, Commissioner Kaltenbach moved the Board go into a Closed Session to discuss the terms
of the President/CEO evaluation. SUPPORT: Commissioner Butler
At 9:18 a.m. the meeting resumed in an Open Session.
A motion was made to accept the recommendations of the Personnel Committee regarding the
President/CEO contract.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Butler
Motion unanimously carried.
Scott thanked everyone for their support of him and the staff; noting their confidence is appreciated.
Scott stated we have accomplished a lot as a team and believes the progress at the ball park and the
City Market are turning points for both properties.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:23 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
AUGUST 25, 2015
BANQUET ROOM 8 —LANSING CENTER
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
AUGUST 25,2015
MINUTES
At 8:06 a.m., Chairman Tim Barron, called the meeting to order in Banquet Room 8 of the Lansing
Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, Angela Bennett(Ex-Officio), Cindy Bowen;,James
W. Butler III, Jim DeLine (Ex-Officio),Price Dobernick, Robert Johnson (Ex-Officio), rjr i CD
Kaltenbach and Linda Sims-Wright. `:� rrj
COMMISSIONERS EXCUSED: Charles Janssen and Charles Mickens. 171
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright,Heidi Brown, Jennifer McFatrid
Gus Pine, Shelly Busse, Audrey Tipper—Lansing Entertainment&Public Facilities Autfjorit� ir c"
Spillemaeckers—AMTA and Jack Alexander. - r c:)
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: Jack Alexander stated the City has "failed the Lugnuts" with regard to
the light towers, restrooms and seating. Jack stated he called Scott on 7/15/15 and Scott has not
returned his call; noting Scott has also failed the Lugnuts. Jack stated by waiting to take care of
these items, the cost will continue to increase; noting that in his opinion, "the estimated cost is
$3.5 million dollars in missed improvements."
Chairman Barron thanked Jack for his comments and noted LEPFA will continue to include him
in communications regarding the ballpark. Chairman Barron asked Jack if the improvements
made are improvements he does like. Jack stated, yes,he does; however, he is still disappointed.
V. APPROVAL OF THE MINUTES FOR JUNE 23,2015: Chairman Barron asked for a motion
to approve the minutes from the June 23, 2015 meeting.
MOTION: Commissioner Bowen SUPPORT: Commissioner Butler
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron thanked everyone for sending cards, flowers,
fruit baskets during his illness; and stated he appreciates everyone's well wishes.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported financial information for fiscal year-end '14-'15 and month-end July 2015:
1. Fiscal Year-End Financial Information:
a. Lansing City Market: Total Operating Revenue year-to-date is $108, 210 compared
to the prior year's amount of$115,449. Total Expenses year-to-date is $193,451
compared to the prior year's amount of$195,337. Excess Revenues over Expenses
LEPFA Board of Commissioners Meeting
Page 2
August 25, 2015
year-to-date is a loss of($31,718) compared to last year's loss amount of($30,589).
Balance Sheet: Total Cash is $52,676 compared to last year's amount of$78,610. Total
Current Assets is $87,962 compared to last year's amount of$87,020. Accounts Payable
is $68,721 compared to the prior year's amount of$30,470. Unreserved Equity is
$13,348 compared to the prior year's amount of$45,064.
Budget vs. Actual: Total Operating Revenue is behind budget by ($28,370). Total
Operating Expenses is behind budget by ($3,348). Excess Revenues over Expenses
year-to-date is behind budget by ($31,718).
b. Cooley Stadium: Total Operating Revenue year-to-date is $5,847 compared to last
year's amount of$6,986. Total Expenses year-to-date is $330,191 compared to the prior
year's amount of$315,477. Excess Revenues over Expenses is a loss of($13,657)
compared to last year's loss amount of($1,408)*.
*Commissioner Butler asked why there is a loss for the year. Jennifer explained during
construction at the ball park it was discovered there was an HVAC issue that had to be
repaired. The construction crew on-site made the repair; however, LEPFA absorbed
the cost of the repair since it was not construction related.
Balance Sheet: Total Cash is $175,435 compared to last year's amount of
$78,294. Total Assets are $3,652,516 compared to the prior year's amount of
$210,830. Account Receivable is $3,388,763 compared to the prior year's amount of
$42,378. Unreserved Equity year-to-date is $84,736 compared to the prior year's
amount of$95,578**.
**Jennifer stated typically operational expenses are not billed to the City.
Budget vs. Actual: Total Operating Revenue year-to-date is $847 ahead of budget.
Total Expenses are behind budget by ($14,504). Excess Revenues over Expenses are
behind budget by ($13,657).
c. Lansing Center: Total Operating Revenue year-to-date is $6,271,992compared to
the prior year's amount of$5,409,334. Total Expenses year-to-date is $7,092,845
compared to the prior year's amount of$6,382,981. Excess Revenue over
Expenses is $317,757 compared to the prior year's amount of$150,080.
Balance Sheet: Total Cash is $36,891 compared to last year's amount of$35,208.
Accounts Receivable is $731,864 compared to the prior year's amount of$380,942.
Accounts Payable is $309,211 compared to last year's amount of$139,940.
Unearned Revenue/Advance Rent is $297,907 compared to the prior year's amount of
$473,382. Unreserved Equity year-to-date is $943,295 compared to the prior year's
LEPFA Board of Commissioners Meeting
Page 3
August 25, 2015
amount of$553,137.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $1,510,649. Total
Expenses are over budget by ($1,176,200). Excess Revenue over Expenses is ahead of
budget by $378,091.
Secretary/Treasurer James W. Butler III moved to accept the Fiscal Year-End (2014-
2015) financials (in DRAFT form) for the Lansing City Market, Cooley Law School
Stadium and the Lansing Center be received as published and further that the monthly
expenses for each entity be accepted.
MOTION: Commissioner Butler SUPPORT: Commissioner Bowen
Motion unanimously carried.
2. July 2015 Financial Statements:
a. Lansing City Market: Total Operating Revenue year-to-date is $8,110 compared
to the prior year's amount of$8,846. Total Expenses year-to-date is $18,443
compared to the prior year's amount of$15,693. Excess Revenues over Expenses year-
to-date is a loss of($8,317) compared to last year's loss amount of($4,832).
Balance Sheet: Total Cash is $76,065 compared to last year's amount of$97,871. Total
Current Assets is $116,996 compared to last year's amount of$112,512. Accounts
Payable is $86,181 compared to the prior year's amount of$58,254. Unreserved Equity
is $5,031 compared to the prior year's amount of$40,234.
Budget vs. Actual: Total Operating Revenue is behind budget by ($3,917). Total
Operating Expenses is behind budget by ($1,057). Excess Revenues over Expenses
year-to-date is behind budget by ($4,974).
b. Cooley Stadium: Total Operating Revenue year-to-date is $1,514 compared to last
year's amount of$938. Total Expenses year-to-date is $31,116 compared to the prior
year's amount of$40,140. Excess Revenues over Expenses is a loss of($13,892)
compared to last year's loss amount of($24,911).
Balance Sheet: Total Cash is $265,829 compared to last year's amount of
$194,835. Total Assets are $1,448,809 compared to the prior year's amount of
$311,586. Account Receivable is $1,068,121 compared to the prior year's amount of
$7,360. Unreserved Equity year-to-date is $70,812 compared to the prior year's
amount of$70,482.
Budget vs. Actual: Total Operating Revenue year-to-date is $529 ahead of budget.
LEPFA Board of Commissioners Meeting
Page 4
August 25, 2015
Total Expenses are behind budget by ($1,411). Excess Revenues over Expenses are
behind budget by ($882).
c. LansinLr Center: Total Operating Revenue year-to-date is $124,822 compared to
the prior year's amount of$359,915. Total Expenses year-to-date is $417,225
compared to the prior year's amount of$531,453. Excess Revenue over
Expenses is a loss amount of($241,379) compared to the prior year's loss amount of
($145,004).
Balance Sheet: Total Cash is $43,748 compared to last year's amount of$39,826.
Accounts Receivable is $545,916 compared to the prior year's amount of$467,841.
Accounts Payable is $213,833 compared to last year's amount of$194,073.
Unearned Revenue/Advance Rent is $327,134 compared to the prior year's amount of
$442,909. Unreserved Equity year-to-date is $701,555 compared to the prior year's
amount of$48,13 8.
Budget vs. Actual: Total Operating Revenue is behind budget by ($17,512). Total
Expenses are over budget by ($6,070). Excess Revenue over Expenses is behind
budget by ($23,570).
Jennifer noted this year's Lansing Center numbers should not be compared to last
year's numbers due to July 2014 being an unbelievable month for the amount of events
that took place; this year compares more to a normal July (i.e. July 2013).
Commissioner Bowen asked Jennifer to explain the Miscellaneous Revenue for the City
Market.
Jennifer stated there was a Blue Cross/Blue Shield grant in the form of a gift card that
went unclaimed and was applied to that line.
Secretary/Treasurer James W. Butler III moved to accept the August 2015 financials for
the Lansing City Market, Cooley Law School Stadium and the Lansing Center be
received as published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Butler SUPPORT: Commissioner Kaltenbach
Motion unanimously carried.
3. Capital City Liquor License Resolution: Jennifer stated LEPFA will have a beer tent
at the Capital City River Run which requires LEPFA to have a temporary liquor
license and requires LEPFA Board approval.
Secretary/Treasurer James W. Butler III moved that the Board approve a temporary
Liquor license for use at the Capital City River Run.
LEPFA Board of Commissioners Meeting
Page 5
August 25, 2015
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Dobernick
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, distributed a copy of the
new City Market Business Plan and a(DRAFT) copy of the Turf Agreement for the ball park
and also reported the following:
1. MSU Turf Agreement: Scott stated this agreement is similar to the agreement from 2005
and 1995. Scott reported a specific type of grass (a growth grass only) was added and a
bid will go out for a contractor who will remove the old grass and install the new grass.
Scott stated this project will take place in September 2016. Commissioner Kaltenbach
asked why this is a 3 year contract. Scott stated the contract allows for the contractor to
keep this type of grass in stock for our use. Scott asked for a motion to approve the
updated Turf Agreement.
MOTION: Commissioner Kaltenbach SUPPORT: Price Dobernick
2. City Market Business Plan: Scott stated this is a nice update to the plan and reported
we will focus on more artisanal food and urban market feel. Scott stated he will be on
the WKAR radio program tomorrow to discuss the City Market. Scott stated"Food Truck
Mondays"has been successful so far. This Wednesday is the next"Jazz on the Grand"
event; featuring Phil Denny. Scott stated the first"Jazz on the Grand" was a success; with
approximately 300 in attendance (making the Vendors very happy).
3. MDOT: Scott reported he is in conversation with MDOT regarding (advertising)the
digital signage at the ball park and Lansing Center; noting this is something we have
discussed previously with MDOT. Scott stated we only advertise our own
events/sponsors on these signs. Scott stated he has also discussed this with the City, since
this is City property.
4. Administrative Board Report: Scott reviewed upcoming events at Lansing Center,
reviewed August sales numbers and event loss. Scott discussed the Staff Appreciation
outing that was held at Hawk Island last week; noting it was well attended and everyone
had a great time. Scott reported the Michigan Baseball Hall of Fame inducted 10 players
into the Hall of Fame in it's inaugural year.
5. Board Chair Reco nig tion: Scott presented Chairman Barron with a recognition gavel and
Lugnuts jersey; stating we appreciate his service to the LEPFA Board of Commissioners
and look forward to next year.
D. PERSONNEL COMMITTEE: Commissioner Sims-Wright reported the Committee met
last Thursday and discussed the near future reorganization as it will relate to personnel. Also
discussed were sensitive union employee issues. Scott stated his contract expires this year
and would like to address changes to the contract sooner rather than later.
Commissioner Butler asked if there is a timeline for the reorganization. Commissioner Sims-
LEPFA Board of Commissioners Meeting
Page 6
August 25, 2015
Wright stated before December.
E. STRATEGIC PLANNING COMMITTEE: Scott reported the Ad Hoc Committee met
recently and had a great meeting. Discussions regarding parking and way-finding, along with
the identification of short-term and long-term goals was held. Scott stated Shelly is working
on a date for the next meeting.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Tristyn Wright: Tristyn introduced Audrey Tipper as the new City Market manager.
Audrey provided background information about herself and stated she is eager to get
started.
2. Heidi Brown: Heidi reviewed vacant positions and asked that the Board pass this
information along to anyone that may like a referral. Heidi reported Staff Evaluation
process has started.
3. Gus Pine: Gus reviewed the PACE Report; noting sales are down 10%to last year. Gus
stated last year was a great year; we anticipate this year being down in sales to last year.
The Sales department has been aggressive with pricing; however, the reality is this year
will be down to last year; but we will meet or exceed this year's budget.
4. Paul Ntoko: Paul stated fiscal year 2015 was a great year and this year's August is starting
off very well.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Sims-Wright: Stated the Michigan Chicken Wing Festival (a first time
event), will take place Labor Day weekend and is in need of judges for the event. There
will be live entertainment and is a fun, family-friendly, free event.
VIII. OLD BUSINESS: None,
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:03 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
OCTOBER 27, 2015
GOVERNOR'S ROOM - LANSING CENTER
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
SEPTEMBER 22,2015
MINUTES
At 8:05 a.m., Chairman Tim Barron, called the meeting to order in the Governor's Room
Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles JaH�serl-,;t,
Robert Johnson(Ex-Officio), Tim Kaltenbach, Charles Mickens and Linda Sims-Wright. r` _ t n.
COMMISSIONERS EXCUSED: Angela Bennett(Ex-Officio), Jim DeLine (Ex-Officioj*nd dice
Dobernick.
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown, Paul Ntoko, Shelly
Busse, Ryan Tess—Lansing Entertainment&Public Facilities Authority; Dirk Spillemaeckers—
AMTA.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: No report.
V. APPROVAL OF THE MINUTES FOR AUGUST 25 2015: Chairman Barron asked for a
motion to approve the minutes from the August 25, 2015 meeting.
MOTION: Commissioner Mickens SUPPORT: Commissioner Sims-Wright
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge,Vice-President of
Finance, reported year-to-date financial information for month ending August 2015.
1. August 2015 Financial Statements:
a. Lansing City Market: Total Operating Revenue year-to-date is $15,881 compared
to the prior year's amount of$19,388. Total Expenses year-to-date is $33,138
compared to the prior year's amount of$34,087. Excess Revenues over Expenses
year-to-date is a loss of($13,225) compared to last year's loss amount of($11,387).
Balance Sheet: Total Cash is $61,690 compared to last year's amount of$79,775. Total
Current Assets is $85,849 compared to last year's amount of$91,487. Accounts Payable
is $62,534 compared to the prior year's amount of$48,265. Unreserved Equity is
$123 compared to the prior year's amount of$33,679.
Budget vs. Actual: Total Operating Revenue is behind budget by ($8,111). Total
LEPFA Board of Commissioners Meeting
Page 2
September 22, 2015
Operating Expenses is ahead of budget by $2,475. Excess Revenues over Expenses
year-to-date is behind budget by ($5,636).
b. Cooley Stadium: Total Operating Revenue year-to-date is $2,418 compared to last
year's amount of$2,155. Total Expenses year-to-date is $61,122 compared to the prior
year's amount of$66,004. Excess Revenues over Expenses is a loss of($27,282)
compared to last year's loss amount of($35,265).
Balance Sheet: Total Cash is $155,157 compared to last year's amount of
$102,188. Total Assets are $61,775 compared to the prior year's amount of
$208,728. Account Receivable is $353,981 compared to the prior year's amount of
$1,360. Unreserved Equity year-to-date is $57,390 compared to the prior year's
amount of$59,886.
Budget vs. Actual: Total Operating Revenue year-to-date is behind budget by ($809).
Total Expenses are behind budget by($2,140). Excess Revenues over Expenses are
behind budget by ($2,949).
c. Lansing Center: Total Operating Revenue year-to-date is $506,662 compared to
the prior year's amount of$630,016. Total Expenses year-to-date is $924,406
compared to the prior year's amount of$968,087. Excess Revenue over
Expenses is a loss of($309,092) compared to the prior year's loss amount of
($236,903).
*Robert Johnson(Ex-Officio)entered the meeting at 8:12 a.m.
Balance Sheet: Total Cash is $52,864 compared to last year's amount of$48,061.
Accounts Receivable is $413,210 compared to the prior year's amount of$435,757.
Accounts Payable is $218,644 compared to last year's amount of$140,405.
Unearned Revenue/Advance Rent is $326,890 compared to the prior year's amount of
$428,175. Unreserved Equity year-to-date is $635,337 compared to the prior year's
amount of$316,965.
Budget vs. Actual: Total Operating Revenue is ahead of budget by$120,847. Total
Expenses are over budget by ($56,411). Excess Revenue over Expenses is ahead of
budget by $71,785.
Secretary/Treasurer James W. Butler III moved to accept the August 2015 financials for
the Lansing City Market, Cooley Law School Stadium and the Lansing Center be
received as published and further that the monthly expenses for each entity be accepted.
LEPFA Board of Commissioners Meeting
Page 3
September 22, 2015
MOTION: Commissioner Butler SUPPORT: Commissioner Janssen
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
Tristyn is on vacation this week Ryan Tess, Operations Manager is sitting in if anyone has
operational questions.
1. Annual Staff Evaluations: We are in the midst of completing annual evaluations for
our staff.
2. Jazz on the Grand: Scott thanked everyone for attending this series; noting it was a great
event,have received positive feedback and look forward to next year.
3. CVB/Sports Authority: These two entities have authorized the purchase of foldout
bleachers and Lansing Center will be able to utilize the bleachers for fill-in events and
enhance current events. The bleachers will be stored with Art Craft and the CVB will
manage the usage calendar.
4. How-to-Halloween: This event will take place at Lansing Center next week. This event is
growing and has partnered with Jammin' DJ's and other groups. The event focuses on do
it yourself activities; there will be a zombie walk downtown and a costume contest.
Tickets are available; if anyone would like tickets,please contact Scott or Shelly.
5. Funeral: Scott attended the funeral of firefighter Dennis Rodeman on behalf of the
Authority. The service was very impressive and most LEPFA staff stood curbside on
Michigan Avenue as the procession made its way through the downtown area.
6. MSU Tailgate: The CVB is sponsoring tailgating at MSU on 9/26/15; everyone is
welcome to attend.
7. Common Ground: A recap booklet of this year's event was distributed to everyone and
Scott provided an overview of the highlights of the recap. Scott discussed options for
next year, in terms of length of event, booking artists that people want to see (and finding
the artists that are willing to accept what Lansing is able to offer).
A discussion regarding the permanent stage was held; Scott provided an update on the
grant information for this project.
8. LEPFA Reorganization: The reorganization of certain LEPFA staff members has begun;
a staff management lunch meeting will be held today to discuss the changes. Scott stated
we have a strong customer service reputation and this reorganization will enhance this.
Potential revenue gains may come of the reorganization because all customer service staff
will be on the same page. A request was made for an organization chart for Board
members to have.
9. Miscellaneous Information: Scott referenced the Administrative Board Report; noting
vacant positions within LEPFA. Scott stated it has been a challenge to fill the Facility
Foreperson and Building Maintenance positions due to lower skilled trades applicants.
The LEPFA Board Holiday Reception date is being finalized and a"Save the Date"
reminder will be sent.
There is no room at Lansing Center for our Board meeting in November; an option for
meeting is at the Lansing Brewing Co.
LEPFA Board of Commissioners Meeting
Page 4
September 22, 2015
D. PERSONNEL COMMITTEE: Commissioner Sims-Wright reported the Committee
meeting was cancelled for this month. The CEO contract is with the attorney for review.
Annual evaluations are being completed; with emphasis on training and workers comp
claims.
E. STRATEGIC PLANNING COMMITTEE: No report. Scott stated an Ad Hoc Committee
meeting will be scheduled for October.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Heidi Brown: Heidi provided updates on the Flu Shot Clinic, CAUW Annual Drive and
stated she is working on Flex Spending.
2. Gus Pine: Gus reviewed the 2016—2017 PACE Report; noting the challenges due to
event changes. Gus reported the Vice-Presidents will work together until the reorganization
changes are settled. Gus stated we are changing the way we reference "clients"to
"customers". Gus stated the VIP customer recognition system will utilize a pin so that our
customers are recognized immediately.
Commissioner Bowen asked Gus if any major variances are expected in 2016—2017. Gus
stated no revenue loss is anticipated; only group variances.
Commissioner Bowen congratulated Gus on his additional responsibilities.
VII. COMMISSIONER & STAFF COMMENTS: No comments.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: Scott stated not much was discussed today regarding the City Market;
however, Audrey provided a detailed report. An announcement regarding a new vendor and an
expansion of the Waterfront should come soon.
X. ADJOURNMENT: At 9:00 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
NOVEMBER 17, 2015
LOCATION - TBD
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
OCTOBER 27, 2015
MINUTES
At 8:03 a.m., Chairman Tim Barron called the meeting to order in the Governor's Room of the
Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933. E-
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Jim DeLi' e (Ex,
Officio), Price Dobernick, Charles Janssen, Robert Johnson(Ex-Officio), Tim Kaltenbach:and hind
Sims-Wright.
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio) and Charles Mickens.
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown, Paul Ntoko,
Tristyn Wright, Shelly Busse, Audrey Tipper—Lansing Entertainment& Public Facilities Authority;
Dirk Spillemaeckers—AMTA and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: Jack Alexander stated, "this Board has forgotten its responsibilities; not
one suggestion or proposal has been made to rectify the situation at Cooley Stadium."Jack
Alexander addressed Chairman Barron and stated, "You have not addressed one thing about this."
Jack Alexander continued, "Tom Dickson has put 6 million dollars of his own money into a
stadium he doesn't own." Jack Alexander asked if anyone has considered reimbursing Tom
Dickson for the money he has put into the stadium. Jack Alexander challenged the Board to have
a proposal for this Board by the next Board meeting on November 17t". Jack Alexander stated, "If
you have nothing, then you care nothing about the stadium and its future." Jack Alexander
addressed Scott Keith and asked, "Have you conversed with the Mayor about the stadium? If so, I
would like to know what he has said. If not, then you are a bigger failure than I thought you
were."
*Commissioner Bowen entered the meeting at 8:06 a.m.
V. APPROVAL OF THE MINUTES FOR SEPTEMBER 22,2015: Chairman Barron asked for a
motion to approve the minutes from the September 22, 2015 meeting.
MOTION: Commissioner Janssen SUPPORT: Commissioner Butler
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron stated he has not attended all of the
Committee meetings; but Scott has brought him up to speed on everything. Chairman Barron
stated the Halloween event at the City Market this past weekend was fantastic! There were
plenty of families on hand to enjoy the event. The press was present to cover the activities,
the vendors were happy and the crowd was significant.
LEPFA Board of Commissioners Meeting
Page 2
October 27, 2015
Robert Johnson(Ex-Offlcio)entered the meeting at 8:08 a.m.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported year-to-date financial information for month ending September 2015.
1. September 2015 Financial Statements:
a. Lansing City Market: Total Operating Revenue year-to-date is $25,535 compared
to the prior year's amount of$28,035. Total Expenses year-to-date is $46,838
compared to the prior year's amount of$49,359. Excess Revenues over Expenses
year-to-date is a loss of($13,155) compared to last year's loss amount of($15,276).
Balance Sheet: Total Cash is $65,118 compared to last year's amount of$57,326. Total
Current Assets is $92,399 compared to last year's amount of$69,122. Accounts Payable
is $72,854 compared to the prior year's amount of$35,724. Unreserved Equity is
$225 compared to the prior year's amount of$29,790.
Jim DeLine (Ex-Officio) asked Jennifer to explain what amounts are included in the
Accounts Receivables line item. Jennifer stated current vendors with outstanding
balances and a September invoice to the City for capital dollars.
Budget vs. Actual: Total Operating Revenue is behind budget by ($10,237). Total
Operating Expenses is ahead of budget by $5,091. Excess Revenues over Expenses
year-to-date is behind budget by ($5,146).
Commissioner Sims-Wright entered the meeting at 8:12 a.m.
b. Cooley Stadium: Total Operating Revenue year-to-date is $3,098 compared to last
year's amount of$3,482. Total Expenses year-to-date is $103,960 compared to the prior
year's amount of$87,887. Excess Revenues over Expenses is a loss of($53,729)
compared to last year's loss amount of($41,531).
Jennifer stated utility expenses for this year are higher than last year's amounts and are
currently in dispute with Lansing Board of Water&Light. A new meter was
installed and was never read. Jennifer noted the DLI Assessment came in September and
is included in Miscellaneous revenue.
Balance Sheet: Total Cash is $137,871 compared to last year's amount of
$143,873. Total Assets are $1,117,255 compared to the prior year's amount of
$273,244. Accounts Receivable is $874,006 compared to the prior year's amount of
$25,106. Unreserved Equity year-to-date is $31,786 compared to the prior year's
amount of$54,527.
LEPFA Board of Commissioners Meeting
Page 3
October 27, 2015
Budget vs. Actual: Total Operating Revenue year-to-date is behind budget by ($839).
Total Expenses are behind budget by ($1,867). Excess Revenues over Expenses are
behind budget by ($2,706).
c. Lansing Center: Total Operating Revenue year-to-date is $871,806 compared to
the prior year's amount of$1,187,146. Total Expenses year-to-date is $1,446,485
compared to the prior year's amount of$1,482,509. Excess Revenue over
Expenses is a loss of($332,465) compared to the prior year's loss amount of
($143,548).
Jennifer stated the difference in this year's first quarter revenues and last year's
revenues is due to the three year cycle of event rotations.
Balance Sheet: Total Cash is $61,587 compared to last year's amount of$43,477.
Accounts Receivable is $608,027 compared to the prior year's amount of$568,127.
Accounts Payable is $186,571 compared to last year's amount of$155,079.
Unearned Revenue/Advance Rent is $347,168 compared to the prior year's amount of
$332,186. Unreserved Equity year-to-date is $615,032 compared to the prior year's
amount of$415,095.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $78,808. Total
Expenses are over budget by ($89,185). Excess Revenue over Expenses is behind
budget by ($3,018).
Jennifer stated the "Bad Debt" line item is missing from the financials and the
amount is $22,900; this line will be added to next month's financial information.
Scott stated a"Bad Debt" line item was created in the budget for financial reporting
purposes.
Commissioner Bowen noted Food &Beverage revenue is down compared to last year;
revenue for this year is down, but expenses are higher—and asked if this is a surprise.
Scott stated there is still a full-time salary staff to pay, inventory maintenance and a
higher product cost to consider. Paul noted he is having trouble hiring full-time staff;
making it necessary to utilize temporary help. Paul reported food cost remains between
24% - 25%,bar usage has been low and a high loss in concession waste. Paul stated
approximately 5,000 pounds of food has been donated to the food bank.
Secretary/Treasurer James W. Butler III moved to accept the September 2015 financials
for the Lansing City Market, Cooley Law School Stadium and the Lansing Center be
received as published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Butler SUPPORT: Commissioner Sims-Wright
Motion unanimously carried.
LEPFA Board of Commissioners Meeting
Page 4
October 27, 2015
2. Wi-Fi User Update: Jennifer reported all LEPFA Board members will receive their own
user name and password for Lansing Center Wi-Fi; allowing for a more secure Wi-Fi. If
anyone prefers a specific user name or password,please let Jennifer know.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Audit: There will be a presentation by the auditor for the Board as well as the Finance
Committee. This may be a challenge due to the early date of the November Board
meeting.
2. Cooley Stadium: Construction work is complete; invoices are being reviewed. The City
has nearly completed the $14M in renovations to the stadium and still has some residual
items to complete in the next 18 months.
Commissioner Butler asked that a list of Jack Alexander's concerns be compiled so the
Board is able to provide feedback at the next meeting.
3. Capital Area United Way: The annual campaign has kicked-off and LEPFA staff has
been asked to get involved. Capital Area United Way is challenged for dollars due to
competition from other charities. Scott reviewed the various options for how to contribute
to Capital Area United Way.
4. Invitation: A "Season Ticket Holders Appreciation"party will be held at The View at the
stadium tomorrow. If anyone is interested in attending,please contact Shelly.
5. Parking Structure Review: Scott distributed a copy of this recently completed review and
discussed the results.
6. Pedwa : We are partnering with the Radisson, CVB and the City to clean-up and freshen
the pedway.
7. Full-Time Position: A full-time IT position has been created and will be available to
assist the Tech Services department, customers and staff.
8. Ft. Wayne Trip: The Executive Team is planning a trip to visit the Ft. Wayne venues and
meet with their Executive Teams to visit and share ideas.
9. Ad Hoc Committee: The Committee met last week and participated in a presentation
on Way-Finding. The last Way-Finding study done was in 2002; we are waiting for
additional information before proceeding. A review of the Parking Feasibility Analysis
was completed. We will continue to work with Bob Johnson and the Parking department
to devise alternative parking solutions.
D. PERSONNEL COMMITTEE: Commissioner Sims-Wright reported the Committee
met and discussed the CEO contract, reviewed and made suggestions to update the contract
so it is similar to other like contracts. A discussion regarding vacant positions and workers
comp claims was also held. The LEPFA U session, staff holiday party and LEPFA charitable
options was also reviewed.
E. STRATEGIC PLANNING COMMITTEE: Scott reviewed the Capital Improvement plan
facility audit for the Lansing Center; noting an RFP is being developed for the facility
audit. A review of the City Market and new vendors was also discussed; as well as long
LEPFA Board of Commissioners Meeting
Page 5
October 27, 2015
-term plans for the City Market.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Jennifer: LEPFA's audit has been scheduled for the week of November 2nd and should run
through Friday of that same week.
2. Gus: A first quarter review shows Lansing Center sales down by 25%to last year;
however, up 10%to the budget. Sales leadership continues to meet with the CVB to
discuss rotational groups and fill empty rotational spaces.
The Marketing team has created a Brand Standards Guide and its objective is to ensure
those who use our brand; use it correctly. The pedway goal is to work on exterior
cleaning ideas or how to disguise using window clings.
Team reorganization is reviewing policies and the customer experience from first phone
call through completion of their event at the Lansing Center.
3. Tristyn: Tristyn and Gus toured Cedar St. to City Market Dr. and reviewed the way
-finders that need to be updated and will offer their suggestions to the City Parking
Department. A review of the parking lots that surround the Lansing Center was also done
and we are working on ideas to help our customers get into the Lansing Center easier.
The Safety committee makes a safety presentation during each month's Employee of the
Month presentation and also provides safety tips to publish in the newsletter. Tristyn
reported on yesterday's CPR/AED training session.
4. Paul: Groesbeck has wrapped-up for the season; will report numbers next month. Work in
progress for several large holiday events next month.
5. Heidi: A Building Engineer was hired yesterday; currently working on a job description
for the IT position discussed earlier.
6. Audrey: Hanson Windows will be located on the lower plaza, when the weather is nice.
The merchants have been grouped together as a team and monthly Merchant meetings will
begin again. A Volunteer Round-up will be held on November 7t , looking to recruit
trash collectors, event organizers/planners, grant writers and sponsorship researcher.
VII. COMMISSIONER& STAFF COMMENTS:
A. Scott: Vice-Presidents are currently reviewing contracts/bids and organizing in one location
so when it is time for renewals the information is easily accessible; which could produce
savings and efficiency, if not, improved services. The Board Holiday Party is scheduled for
December 16cn
B. Commissioner Janssen: Discussed using the pedway for advertising purposes. Scott noted
Bob Johnson devised a plan to do this several years ago and will mention to him to revisit.
C. Commissioner Bowen: Complimented the branding execution plan and noted it may be
worthwhile to implement a plan for improvement of outdoor break locations for staff.
D. Commissioner Butler: Attended the NAACP dinner; it was very well received—good food,
great service and the cleanliness was noticed. Really like the idea of touring other venues;
perhaps Board members and/or partners would like to attend as well.
VIII. OLD BUSINESS: None.
LEPFA Board of Commissioners Meeting
Page 6
October 27, 2015
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:09 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
JANUARY 26, 2016
GREATER LANSING CONVENTION & VISITORS BUREAU
500 E. MICHIGAN AVE., SUITE 180
LANSING, MI 48912
(No December Meeting)
Respectfully Submitted,
Shelly Busse, Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
FED� t P
BOARD OF COMMISSIONERS MEETI"r :
NOVEMBER 17, 2015 R,
MINUTES
At 8:04 a.m., Chairman Tim Barron called the meeting to order in Hall C of the Lansing Center,
located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler 111, Jim DeLine (Ex-
Officio), Price Dobernick, Robert Johnson(Ex-Officio), Tim Kaltenbach, Charles Mickens and Linda
Sims-Wright.
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio) and Charles Janssen.
OTHERS PRESENT: Scott Keith, Gus Pine, Jennifer McFatridge, Heidi Brown, Paul Ntoko,
Tristyn Wright, Shelly Busse—Lansing Entertainment& Public Facilities Authority; Brenda DeMott—
Rehmann Robson and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: Chairman Barron stated the Auditor's report will
be moved from the Finance report section to after approval of last month's meeting minutes.
IV. PUBLIC COMMENT: Jack Alexander stated he would like a copy of any proposals regarding
the stadium and stated he will deliver to the Mayor personally. Jack Alexander reported to Scott
the light towers need to be rewired at a cost of$600,000. Jack Alexander stated bonds should be
sold and City Officials are not sure why Scott has not asked that this be done. Jack Alexander
stated the brick work in front of the stadium and restrooms both need to be redone as well. Jack
stated to Scott"either you lied to this Board or you just don't care."
Scott shared a list that Jack Alexander created for stadium needs. Scott stated it is not the LEPFA
Board's responsibility to create a funding mechanism for capital improvements but to seek funds
from the City as needed; noting "Mr. Alexander is out of line with his statements." Scott stated
the Authority does not own anything and has a right to request funds as part of their operating
agreement and the contract between the Team and the City. Scott stated we are looking for
permanent funding mechanisms and this is a longer process than selling bonds.
Jack Alexander asked why no one from the City has done anything then.
Scott asked Jack Alexander if he is aware of the City's financial situation; noting the stadium is
important, however, the City must be cautious of all financial decisions.
Robert Johnson(Ex-Officio) stated he worked on the original stadium deal; noting LEPFA is
a facilities authority and only the building authority is able to sell bonds. Bob continued by
saying the financial health of the City is most important.
*Commissioner Bowen entered the meeting at 8:12 a.m.
Jack Alexander then stated, "So the financial condition of the City is why no funds have been
LEPFA Board of Commissioners Meeting
Page 2
November 17, 2015
requested."
Bob stated he is not the financial director of the City, so that is not a question he can answer.
Jack Alexander asked if bonds can be sold for maintenance and upkeep.
Bob stated bond sales are for capital improvements only.
V. APPROVAL OF THE MINUTES FOR OCTOBER 27, 2015: Chairman Barron asked for a
motion to approve the minutes from the October 27, 2015 meeting.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Dobernick
Motion unanimously carried.
Auditor Review: Brenda DeMott, of Relmzann Robson, presented a copy of the audit report;
stating the audit was completed about a week and a half ago. Brenda reviewed the report and
noted this is an independent auditor's report. Brenda reviewed individual responsibilities and
the Auditor's opinion. Pages 4— 15 were highlighted with regard to net position, financial
statements, operating revenues/expenses. Brenda stated all three properties ended positive for
the year. Page 17 references internal controls and material weaknesses and significant
deficiencies. It was noted proper cash procedures are in place and the separation of duties item
from previous audits has been fixed. Page A-1 references a cash test regarding numerous
outstanding checks over one year old as well as upcoming changes and accounting standards.
Secretary/Treasurer James W. Butler, III moved the 2014—2015 fiscal year audit be accepted
as reported.
MOTION: Commissioner Butler SUPPORT: Commissioner Kaltenbach
Scott thanked Brenda for her presentation and stated this is the first time during his tenure an audit
has come back"No findings" and congratulated Jennifer for a clean audit.
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT: Jennifer McFatridge, Vice-President of
Finance, reported year-to-date financial information for month ending October 2015.
1. October 2015 Financial Statements:
a. Lansing City Market: Total Operating Revenue year-to-date is $33,004 compared
LEPFA Board of Commissioners Meeting
Page 3
November 17, 2015
to the prior year's amount of$37,078. Total Expenses year-to-date is $59,280
compared to the prior year's amount of$63,521. Excess Revenues over Expenses
year-to-date is a loss of($13,079) compared to last year's loss amount of($16,488).
Balance Sheet: Total Cash is $77,505 compared to last year's amount of$50,457. Total
Current Assets is $87,470 compared to last year's amount of$62,912. Accounts Payable
is $58,791 compared to the prior year's amount of$24,480. Unreserved Equity is
$301 compared to the prior year's amount of$28,578.
Budget vs. Actual: Total Operating Revenue is behind budget by ($14,455). Total
Operating Expenses is ahead of budget by $8,303. Excess Revenues over Expenses
year-to-date is behind budget by ($6,152).
Scott noted this is the first positive financial statement for the City Market in 16 months.
b. Cooley Stadium: Total Operating Revenue year-to-date is $3,334 compared to last
year's amount of$3,665. Total Expenses year-to-date is $126,357 compared to the prior
year's amount of$110,886. Excess Revenues over Expenses is a loss of($51,168)
compared to last year's loss amount of($41,045).
Balance Sheet: Total Cash is $319,440 compared to last year's amount of
$114,833. Total Assets are $962,438 compared to the prior year's amount of
$361,807. Unreserved Equity year-to-date is $34,550 compared to the prior year's
amount of$57,751.
Budget vs. Actual: Total Operating Revenue year-to-date is.behind budget by ($874).
Total Expenses are behind budget by ($3,402). Excess Revenues over Expenses are
behind budget by($4,277).
c. Lansing Center: Total Operating Revenue year-to-date is $1,370,154 compared to
the prior year's amount of$1,867,272. Total Expenses year-to-date is $2,011,304
compared to the prior year's amount of$2,113,249. Excess Revenue over
Expenses is a loss of($342,942) compared to the prior year's loss amount of
($30,856).
Balance Sheet: Total Cash is $74,734 compared to last year's amount of$47,711.
Accounts Receivable is $493,883 compared to the prior year's amount of$772,604.
Accounts Payable is $214,239 compared to last year's amount of$144,092.
Unearned Revenue/Advance Rent is $361,436 compared to the prior year's amount of
$338,867. Unreserved Equity year-to-date is $508,231 compared to the prior year's
amount of$533,366.
LEPFA Board of Commissioners Meeting
Page 4
November 17, 2015
Budget vs. Actual: Total Operating Revenue is behind budget by ($10,428). Total
Expenses are over budget by ($118,941). Excess Revenue over Expenses is behind
budget by ($129,328).
Secretary/Treasurer James W. Butler III moved to accept the October 2015 financials
for the Lansing City Market, Cooley Law School Stadium and the Lansing Center be
received as published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Butler SUPPORT: Commissioner Kaltenbach
Motion unanimously carried.
C. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Administrative Board Report: Scott reviewed an addition under the Events/Event Days
topic; noting last year's information is also presented to show a correlation to sales and
revenue.
2. Board Holiday Reception: This annual event is scheduled for Wednesday,December
16th; 6p.m. — 8 p.m. Invited guests include our customers and dignitaries.
3. Bum Work has begun on next year's budget; the City is requesting performance
measures be included in the budget.
4. Silver Bells: Scott reviewed this Friday's schedule of events and thanked Kris Nicholoff
for reindeer sponsorship. Carriage rides still need sponsorship dollars, if anyone from the
Board is interested—Accident Fund has expressed interest in this as well.
5. Facility Audit RFP: Writing process has begun for this RFP; a meeting with the Strategic
Planning Committee is needed to discuss the scope of work to be included.
6. CIP Plan: A first draft is in progress; the hope is to combine this plan with the facilities
audit.
7. Ft. Wa, ne Trip: This trip will be coordinated into the opening of a new Expo Center in
January. We will wait until January to travel. One topic of discussion is funding
mechanisms, but also sharing best practices, learning and building networks for staff.
8. Misc.: Scott spoke with John Decker and stated John has no time for a temporary holiday
business this year. For Crepes Sake will leave the City Market for a storefront location in
downtown Lansing(at the end of their lease). Customer Evaluations will become
electronic starting in January and will include a new format. In reference to the Paris
attacks; it was noted we are always looking for best practices within our industry to stay
safe. Our industry has been at an"Orange Alert" since 9/11. Scott distributed the Jazz on
the Grand recap and reported we are working on next year's event.
D. PERSONNEL COMMITTEE: Commissioner Sims-Wright reported the Committee
cancelled this month's meeting. Last month's meeting included a discussion of the
President/CEO contract and streamlining it to be in line with other similar position contracts.
Commissioner Sims-Wright stated all Board members received a copy of the contract and
moved to approve the changes to the President/CEO contract.
LEPFA Board of Commissioners Meeting
Page 5
November 17,2015
MOTION: Commissioner Sims-Wright SUPPORT: Charles Mickens
E. STRATEGIC PLANNING COMMITTEE: Commissioner Mickens reported the
Committee will meet soon to discuss and review the RFP for the Lansing Center facilities
audit.
F. STAFF REPORTS VICE PRESIDENTS/STAFF:
1. Heidi Brown: Heidi reported interviews are currently in progress for the HR/Payroll
Specialist position. A full-time Building Engineer has been hired and an offer has been
extended to a candidate for the open Event Coordinator position. A full-time Technical
Services position has been created and posted.
Turkey feathers are being sold for $1.00 and money collected will go to the Greater
Lansing Food Bank and again this year, there will be a SVCC Angel Tree in the Admin
Office. LEPFA U is scheduled for December 81h and the topic is wellness.
2. Gus Pine: The staff reorganization was a month ago and we are meeting weekly with the
leaders of those departments to get to know each other in a collaborative setting. Gus
reviewed the PACE report and noted November is positive so far. Gus stated he is thankful
for our innovative staff, Board of Commissioners and CEO.
3. Paul Ntoko: Paul reported his staff is ready for the Jackson National Life holiday party;
which is 20% of November revenue. Happy Thanksgiving.
VII. COMMISSIONER& STAFF COMMENTS: No comments.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:55 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
FEBRUARY 23, 2016
LANSING CENTER— GOVERNOR'S ROOM
Respectfully Submitted,
Shelly Busse, Recording Secretary