HomeMy WebLinkAbout2014 LEPFA Minutes LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
FEBRUARY 25, 2014
MINUTES
At 8:02 a.m., Vice-Chairman Tim Barron, called the meeting to order in the Governor's Room-
Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.
COMMISSIONERS PRESENT: Tim Barron, James W. Butler III, Jim DeLine (Ex-Officio) and
Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Cindy Bowen, Charles Janssen, Tim Kaltenbach, Charles
Mickens, Linda Sims-Wright, Angela Bennett (Ex-Officio) and Robert Johnson (Ex-Officio).
OTHERS PRESENT: Scott Keith, Jennifer McFatridge, Paul Ntoko, Tristyn Wright Meyer, Heidi
Brown, Gus Pine, Shelly Busse —Lansing Entertainment &Public Facilities Authority, Dirk
Spillemaeckers—AMTA and Jack Alexander.
Vice-Chairman Tim Barron stated there are not enough Commissioners present for a quorum and
noted no votes to approve or accept agenda items will be done at today's meeting.
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III. ESTABLISHMENT OF THE AGENDA: No changes. a
IV. PUBLIC COMMENT: No comment. Y'
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V. APPROVAL OF THE MINUTES FOR JANUARY 28, 2014: Vice-Chairman Ti4--barr---
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stated the minutes for January will be approved during the meeting in March.
VI. REPORTS: ry CD
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A. CHAIRWOMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the month ending January 31, 2014:
Jennifer McFatridge, Accounting Manager, reported the following:
a. Lansing City Market: Total Operating Revenue year-to-date is $73,451 compared
to the prior year's amount of$76,424. Total Expenses year-to-date are $117,046
compared to the prior year's amount of$109,945. Excess Revenues over Expenses
year-to-date is a loss of($20,740) compared to the prior year's loss amount of
($15,271).
Balance Sheet: Accounts Receivable is $12,781 compared to the prior year's amount of
$10,468. Accounts Payable is $20,757 compared to the prior year's amount of$48,960.
Unreserved Equity is $54,911 compared to the prior year's amount of$94,420.
Budget vs. Actual: Total Operating Revenue is behind budget by ($4,308). Total
Operating Expenses are over budget by ($10,424). Excess Revenues over
LEPFA Board of Commissioners Meeting
Page 2
February 25, 2014
Expenses year-to-date is behind budget by($14,733).
b. Cooley Stadium: Total Operating Revenue year-to-date is $1,675 compared to the
prior year's amount of$2,309. Total Expenses year-to-date are $168,963 compared to
the prior year's amount of$168,013. Excess Revenues over Expenses year-to-date is a
loss amount of($18,556) compared to the prior year's loss amount of($17,098).
Balance Sheet: Accounts Receivable is $81,034 compared to the prior year's amount of
$950. Accounts Payable is $176,723 compared to the prior year's amount of$119,715.
Unreserved Equity year-to-date is $79,008 compared to prior year's amount of
$119,040.
Budget vs. Actual: Total Operating Revenue year-to-date is ($1,904) behind budget.
Total Expenses are less than budgeted by $14,526. Excess Revenue over Expenses is
ahead of budget by $12,622.
c. Lansinjj Center: Total Operating Revenue year-to-date is $2,850,296 compared to
the prior year's amount of$2,532,610. Total Expenses year-to-date are $3,480,866
compared to the prior year's amount of$3,368,707. Excess Revenue over
Expenses is a loss of($65,481) compared to the prior year's loss of($315,269).
Balance Sheet: Accounts Receivable is $522,321 compared to the prior year's amount
of$438,660. Accounts Payable is $221,598 compared to the prior year's amount of
$438,660. Unreserved Equity year-to-date is $299,291 compared to the prior
year's amount of$29,099.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $374,235. Total
Expenses is over budget by ($181,014). Excess Revenue over Expenses is ahead of
budget by $197,146.
Vice-Chairman Barron stated that Unearned Revenue/Advance Rent is more than last
year's amount and that is a great thing. Scott stated the rental numbers continue to
improve due to the Sales Team's efforts. Gus noted the increase is also due to new
business coming in to the Lansing Center.
Scott reported utilities are higher this year because December's bill was an estimate
and January's bill was an actual reading.
2. Draft Budget Fiscal Year `14/'15: Scott distributed a copy of the 2014-2015 Budget
and noted the copy is in"DRAFT" form because it has to be submitted to City
Administration and City Council for approval. Once the budget has been approved by
both it will be presented (in its final form) to LEPFA Board for acceptance. Scott stated
once he is finished reviewing the "DRAFT" budget today, he will collect the hard copies.
LEPFA Board of Commissioners Meeting
Page 3
February 25, 2014
a. City Market: An increase in revenues and expenses is projected and a small increase
for City Subsidy has been requested. An additional $4,000 has been requested to cover
utility costs and marketing costs.
b. Cooley Law School Stadium: A small increase for City Subsidy has been requested.
An additional $3,000 has been requested to cover utility costs.
c. Lansing Center: Revenue projections have been increased by $100,000; Scott noted
this is an achievable goal. Expenses have been increased by $100,000 as well. Scott
stated building rental, food services and equipment rentals were also increased. Scott
stated depreciation was decreased since carpet will no longer be a factor for Lansing
Center. Scott noted there will be an increase on the CAP for Sales & Marketing.
Scott stated the intention is to reduce the City Subsidy by $20,000.
Jim DeLine (Ex-Officio) asked if there will be equipment to sell once the Vendor
Agreement has been implemented. Scott stated the carpet will be disposed of by
Art Craft (at no charge) and the remaining items will be kept on-hand in case clients
need something last-minute.
C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:
1. Joint Luncheon: Scott thanked everyone who was able to attend; noting it was a
successful luncheon. Scott stated he will send Jim DeLine's report via email.
2. Resignation: Scott reported Heather Hymes, City Market Manager, has tendered her
resignation and will be leaving her post sometime in mid-March.
Scott reported Glenn Hills also tendered his resignation as Commissioner to this Board
and Scott has notified Nan Jasinowski as well as City Administration.
3. Event: Scott reviewed the Community Mental Health Association's event that will be
held here at the Lansing Center; Team USA Blake Leeper will be the featured speaker.
Scott stated if anyone is interested in attending, please let him know.
4. Equipment Replacement: Scott reported the boiler in the kitchen will need to be replaced;
we have accepted a bid from John E Green. Scott stated Board approval may be needed
for this purchase.
D. PERSONNEL COMMITTEE: Scott reported the Committee met last Thursday and
discussed updates to his job description as well as work on updating all other job
descriptions. The Committee also reviewed the 2013 OSIIA report as compared to the
2012 OSHA report; noting there were fewer incidents in 2013. Discussions regarding
position changes and new hires were also a topic of note.
LEPFA Board of Commissioners Meeting
Page 4
February 25, 2014
Commissioner Butler asked Scott to further explain the resignations of Heather Hymes
and Glenn Hills. Scott stated Glenn Hills indicated that he is too busy to commit his time
to this Board because he is dividing his time between his two Flint, Michigan markets as
well as the Lansing City Market. Scott reported Heather's resignation stems from her
belief that she doesn't feel she gets the support she needs from the Merchant's Association;
in turn, making her job a lot harder to succeed.
Jim DeLine asked Scott if Heather's perception is correct. Scott stated it is hard for him to
comment on Heather's perception; however, the Board has witnessed (during meetings)
the negativity and unwillingness of vendors to move forward, that comes from vendors at the
City Market. Scott stated there are new vendors coming to the City Market and his hope is
these vendors will bring positivity and progress to the City Market.
Commissioner Barron stated Glenn Hills has communicated his unhappiness about the
City Market and his destructive attitude toward the City Market as well as Heather.
Commissioner Barron complimented Heather on her efforts during her time at the City
Market and noted the next Manager will have to have certain qualities that will not only
include knowledge of open markets, but also knowledge on business practices and how to
manage vendors.
E. STRATEGIC PLANNING COMMITTEE: Commissioner Barron reported the
committee met on 2/21/14 and discussed the casino; noting the project is on hold and
it is "not dead yet". A discussion regarding the City Market as well as Common Ground
was also held. Commissioner Barron reported Scott and Kevin Meyer continue to work
through Common Ground related items. Scott reported dates for this year's Common
Ground are 7/8/14—7/13/14 and so far, ticket sales are strong for opening day.
VIL COMMISSIONER & STAFF COMMENTS:
A. Jim DeLine: Jim stated the City Market issue needs to be addressed; noting the City Market
merchants attended the City Council meeting and Jim has been assigned to investigate their
concerns. Jim stated his report is complete and Scott has a copy.
B. Scott Keith: Scott stated this Saturday, at the City Market, a Dr. Seuss birthday event will
take place and he reviewed the schedule of events. Scott reported a mini chili cook-off was
held at the City Market last week; noting Waterfront won"Best Salsa" and Red Smoke House
won"Best Chili". The winriers will represent the City Market at the Board of
Water& Light's Chili Cook-Off in May. There were approximately 300 in attendance,not
only for the cook-off, but shopping as well.
C. Commissioner Butler: Commissioner Butler asked who will be the interim manager at the
City Market until a new manager has been hired. Tristyn Wright Meyer stated Colleen Synk
(Nutrition Specialist at the City Market) will run the City Market until a replacement has been
hired. Commissioner Butler stated he would like to be "in the loop"regarding Heather's
send-off; noting the circumstances around the situation and she deserves the best.
LEPFA Board of Commissioners Meeting
Page 5
February 25, 2014
Jack Alexander asked Scott to expand on the casino issue. Scott stated the Court of Appeals
denied the Attorney General's request and has put a"stay" on this case for now.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:46 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MARCH 25, 2014.
GOVERNOR'S ROOM, 8:00 AM -LANSING CENTER- 333 E. MICHIGAN AVENUE,
LANSING, MI 48933.
Respectfully Submitted,
Shelly Busse—Recording Secretary
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
MARCH 25, 2014
MINUTES
At 8:03 a.m., Chairwoman Charlotte Sinadinos, called the meeting to order in the Governor's Room -
Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Jim DeLine (Ex-
Officio), Charles Janssen, Tim Kaltenbach, Charles Mickens, Linda Sims-Wright and Charlotte
Sinadinos.
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio) and Robert Johnson(Ex-Officio).
OTHERS PRESENT: Scott Keith, Greg Soleau, Paul Ntoko, Tristyn Wright Meyer, Heidi;&-ownfh�3
Gus Pine, Shelly Busse —Lansing Entertaimnent & Public Facilities Authority, Janene Melnityre
City of Lansing, Dirk Spillemaeckers—AMTA and Jack Alexander. u%
III. ESTABLISHMENT OF THE AGENDA: No changes.
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IV. PUBLIC COMMENT: Jack Alexander stated he is veryha with the announcement _
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regarding improvements to the stadium. Jack thanked Scott for all the hard work he put-lntc=
making this happen. Jack stated he would like a motion and vote from LEPFA Board memll;�.s
acknowledging their support of the improvements.
It was discussed that a formal motion/vote wasn't needed; however, a show of hands from the
LEPFA Board members acknowledged their support.
*Commissioner Mickens entered the meeting at 8:05 a.m.
V. APPROVAL OF THE MINUTES FOR JANUARY/FEBRUARY 2014: There was not a
quorum at the February meeting to approve January 2014 minutes, a motion was made to approve
January 2014 minutes and February 2014 minutes.
MOTION: Commissioner Barron SUPPORT: Commissioner Butler. Motion unanimously carried.
*Janene McIntyre entered the meeting at 8:06 a.m.
VI. REPORTS:
A. CHAIRWOMAN'S REPORT: Chairwoman Sinadinos reported she attended the press
conference at the ball park and stated she was happy to see many of our Commissioners
present for the announcement. Chairwoman Sinadinos stated the news is exciting and the
improvements present an opportunity for growth. Chairwoman Sinadinos reported the
Executive Committee met last week and discussed events at all three properties and noted
that all is well with the properties.
B. SECRETARY/TREASURER'S REPORT:
LEPFA Board of Commissioners Meeting
Page 2
March 25, 2014
1. Monthly Financial Statements for the month ending February 28, 2014:
Greg Soleau, Vice-President of Finance, reported the following:
a. Lansing City Market: Total Operating Revenue year-to-date is $81,281 compared
to the prior year's amount of$85,342. Total Expenses year-to-date are $132,404
compared to the prior year's amount of$131,186. Excess Revenues over Expenses
year-to-date is a loss of($21,901) compared to the prior year's loss amount of
($22,509).
Balance Sheet: Accounts Receivable is $11,902 compared to the prior year's amount of
$16,130. Total Assets are $94,306 compared to the prior year's amount of$158,552.
Unreserved Equity is $53,750 compared to the prior year's amount of$87,181.
Budget vs. Actual: Total Operating Revenue is behind budget by ($7,533). Total
Operating Expenses are over budget by ($12,063). Excess Revenues over
Expenses year-to-date is behind budget by ($19,597).
b. Cooley Stadium: Greg stated everything is quiet at the stadium for this time of year,
but noted the miscellaneous charge on page 1 of the financial statement is LEPFA's
share of the suite rental that is shared with the CVB. Total Operating Revenue year-to
-date is $1,675 compared to the prior year's amount of$2,309. Total Expenses year-to
-date are $196,891 compared to the prior year's amount of$180,427. Excess Revenues
over Expenses year-to-date is a loss amount of($9,273) compared to the prior year's
profit of$5,371.
Balance Sheet: Accounts Receivable is $81,034 compared to the prior year's amount of
$77,193. Total Assets are $264,297. Accounts Payable is $138,808 compared to the
prior year's amount of$150,174. Unreserved Equity year-to-date is $88,277 compared
to prior year's amount of$141,435.
Budget vs. Actual: Total Operating Revenue year-to-date is ($1,904) behind budget.
Total Expenses are less than budgeted by $12,626. Excess Revenue over Expenses is
ahead of budget by $10,721.
*Commissioner Bowen entered the meeting at 8:09 a.m.
c. Lansing Center: Total Operating Revenue year-to-date is $3,376,056 compared to
the prior year's amount of$2,992,661. Total Expenses year-to-date are $4,030,443
compared to the prior year's amount of$3,867,474. Excess Revenue over
Expenses is a profit of$5,151 compared to the prior year's loss of($264,815).
Balance Sheet: Accounts Receivable is $463,427 compared to the prior year's amount
of$383,655. Total Assets are $1,222,561. Accounts Payable is $166,811 compared to
LEPFA Board of Commissioners Meeting
Page 3
March 25, 2014
the prior year's amount of$184,427. Unreserved Equity year-to-date is $370,108
compared to the prior year's amount of$79,690.
Jim DeLine (Ex-Officio) asked Greg to explain the large difference between a profit
this year and a loss last year. Greg reported that this year is an"up" year in the cycle
and also trending higher with ancillary revenues.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $371,546. Total
Expenses is over budget by ($227,679). Excess Revenue over Expenses is ahead of
budget by $138,423.
It was noted the January financial statements must be accepted along with the February
financial statements since there was no quorum last month.
Secretary/Treasurer Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
periods ending January 31, 2014 and February 28, 2014 be received as published
and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Barron SUPPORT: Commissioner Butler
Motion unanimously carried.
2. Draft Budget Fiscal Year `14/'15: A copy of the 2014-2015 Budget was distributed
in"DRAFT"form because it has to be submitted to City Administration and City Council
for approval. Once the budget has been approved by both it will be presented (in its final
form) to LEPFA Board for acceptance. Scott reported a change to the ball park capital
improvement request is conditional based upon the approval of the improvements to the
ball park. If Council does not approve the ball park project, then the capital improvement
request will be reinstated.
Commissioner Butler asked who wanted the increases for the ball park and City Market.
Scott stated LEPFA asked for the increases and also recommended a decrease for the
Lansing Center due to the strong year Lansing Center is having this year.
Finance Committee Chair Tim Kaltenbach asked for a motion to accept the 2014—2015
budget draft that will be presented to Council.
MOTION: Commissioner Barron SUPPORT: Commissioner Butler.
Motion unanimously carried.
3. Chili Cook-Off Liquor License Resolution: Greg stated every year LEPFA sells
alcohol at the BWL Chili Cook-Off and we need approval from the Board in order
to complete the process with Liquor Control.
LEPFA Board of Commissioners Meeting
Page 4
March 25, 2014
Finance Committee Chair Tim Kaltenbach stated the Finance Committee has
reviewed and approved the Chili Cook-Off Liquor License Resolution as
distributed, and asked for a motion that it be approved by the Board.
MOTION: Commissioner Janssen SUPPORT: Commissioner Barron.
Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:
1. Stadium Improvements: Scott reported on the 10.5 million dollar investment that
will be made to the stadium and reviewed the improvements that will be made to seating,
concessions, field, scoreboard, roof, windows, doors, locker rooms and outfield areas.
Scott reported on the private developments that will be made available through"air
rights" above the stadium; noting the possibility for a mixed use facility that could
include residential units, office or retail space. Scott noted this announcement was also
reported in national news outlets. Scott stated in addition to the improvements, we are
also renegotiating the lease with the Lugnuts.
Commissioner Sims-Wright asked when the project will be completed. Scott stated the
majority (if not all) of the project could be completed by next winter and the outfield
area may not be completed until the end of the 2015 season.
Jim DeLine (Ex-Officio) asked how the green space will be handled in the outfield. Scott
stated the green space will be reduced and/or altered/moved; but a complete review of
new amenities will be presented.
Commissioner Butler asked what the terms of the new lease will include. Scott stated
the new lease will be for 20 years with an increase in financial terms.
2. Website Redevelopment Contract: Scott reported the Finance Committee approved a
contract for Gravity Works Company to work on a redesign of our website; noting the
new website should be completed by July.
3. Council Committee of the Whole: Scott attended the meeting last night to discuss the
City Market Merchant concerns related to parking and occupancy/vacancy issues. Scott
reported he is currently working on four new vendors to come in to the City Market and
that we are continually reviewing parking concerns related to the City Market.
Jack Alexander asked Scott to expand on the new seating at the ball park. Scott stated the
bleacher seating will be replaced; noting the other seating is not that old.
Jack Alexander asked if the concrete will be replaced. Scott stated the concrete work will
be done as part of the ball park improvements.
LEPFA Board of Commissioners Meeting
Page 5
March 25, 2014
4. City Market: Scott stated he has not received an update with regard to a LEPFA Board
representative from the City Market. Scott reported he did attend the City Market
Merchant's meeting last week and asked that this topic be one which is addressed
quickly and a nomination be made.
5. Crosstown Showdown: Scott announced the Crosstown Showdown is scheduled for
Thursday, April 3, 2014; noting if anyone would like tickets please contact Shelly or
Scott.
6. Shrine Circus: Scott reported the Shrine Circus will not be back at the Lansing Center
next year; noting their financial situation will not allow it. Scott challenged the Sales
team to come up with a revenue replacement for the Circus and reported the Michigan
Nursery and Landscaping Association will be here next year in place of the Circus and
the event will fill the revenue loss left by the Circus.
Commissioner Butler asked if the revenue is comparable. Scott stated the rental dollars
is less; however, the ancillaries make up for that loss, so it's a trade-off.
Commissioner Barron asked if the attendance was down for the Circus this year. Scott
stated there was one less show this year and their attendance was down about 20%. Scott
noted the other challenge for the Circus is having to rent bleachers because the Lansing
Center doesn't have built-in seating. Commissioner Barron clarified the Breslin Center
does allow for an animal circus; noting the information that they didn't allow animals
was an inaccurate report.
Commissioner Sims-Wright asked if City Market parking concerns have been addressed.
Scott stated the concerns have been addressed and Tristyn is handling the parking
concerns.
D. PERSONNEL COMMITTEE: No report.
E. STRATEGIC PLANNING COMMITTEE: Commissioner Barron reported the
committee met on 3/21/14 and discussed City Market parking concerns and the ball park
announcement. Bob Johnson(Ex-Officio) also attended this meeting and reviewed parking
options, progress with parking and the future of parking.
VII. COMMISSIONER& STAFF COMMENTS:
A. Commissioner Kaltenbach: Commissioner Kaltenbach asked Gus to explain the date
differences on the PACE reports. Gus stated the 2013 —2014 PACE report notes current
rental numbers and the date at the top of the report is the date that the report was pulled. The
2014—2015 PACE report notes numbers for the next fiscal year and the date at the top is the
date that the report was pulled.
LEPFA Board of Commissioners Meeting
Page 6
March 25, 2014
B. Commissioner Bowen: Commissioner Bowen asked if any SWOT analysis is done when
projecting the budget. Scott stated we do a"comp set" at menu prices, labor costs (based upon
union agreements) and try to do a one-time increase, so that we are not increasing our costs
every year. Scott stated food prices fluctuate, so a note is included in our language based upon
food cost increases. Scott noted ancillaries are one other area we look at, and we try to
increase on a 3 year rotation.
Commissioner Barron asked if we have been affected by beef price increases. Paul stated we
have, beef prices are up about 20%; however, there are not a lot of groups who order beef for
their events anyway.
C. Commissioner Sims-Wright: Commissioner Sims-Wright asked Scott to report on any new
Common Ground news. Scott stated there could be another announcement regarding new
artists at the end of the month.
D. Commissioner Butler: Commissioner Butler thanked Jack Alexander for working so hard to
get improvements made to the stadium.
E. TristyWright Meyer: Tristyn reported the Food Network show"Food Court Wars" filmed
their last episode of the season at the City Market last Wednesday; the episode will air on the
Food Network channel on May 29`"
F. Commissioner Barron: Conmlissioner Barron asked for an update on the City Market manager
position. Tristyn stated the position has been posted and the closing date is Monday, March
31St
VIIL OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:47 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY,APRIL 22, 2014.
MEETING ROOM 203, 8:00 AM -LANSING CENTER- 333 E. MICHIGAN AVENUE,
LANSING,MI 48933.
Respectfully Submitted,
Shelly Busse—Recording Secretary
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
APRIL 22,2014
MINUTES
At 8:02 a.m., Chairwoman Charlotte Sinadinos, called the meeting to order in Meeting Roopi 203-
Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. c'
COMMISSIONERS PRESENT: Tim Barron, Angela Bennett (Ex-Officio), Cindy Boweu;Jafgs CTi
W. Butler III, Jim DeLine (Ex-Officio), Charles Janssen, Robert Johnson(Ex-Officio), Tim C N rn
Kaltenbach, Charles Mickens, Linda Sims-Wright and Charlotte Sinadinos.
-< FT-1
COMMISSIONERS EXCUSED: None; all present. C--) -
ri ..
OTHERS PRESENT: Scott Keith, Greg Soleau, Paul Ntoko, Tristyn Wright Meyer, Heidi IEbwv
Gus Pine, Shelly Busse —Lansing Entertainment & Public Facilities Authority, Rick Dunlap'-
General Manager of Radisson Hotel,Nan Jasinowski—Lansing City Market Merchants, Colleen Synk
—Lansing City Market, Dirk Spillemaeckers—AMTA and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT: None.
V. APPROVAL OF THE MINUTES FOR March 25,2014: A motion was made to approve the
minutes from the March 25, 2014 meeting.
MOTION: Commissioner Barron SUPPORT: Commissioner Butler. Motion unanimously carried.
*Commissioner Bowen entered the meeting at 8:04 a.m.
VI. REPORTS:
A. CHAIRWOMAN'S REPORT: Chairwoman Sinadinos reported a Nominating Committee
has been selected for next fiscal year nominations; the Committee is comprised of the current
Chairperson, the former chairperson and a mutually agreed upon existing Commissioner. The
Committee members for this year's panel are Chairwoman Sinadinos, Commissioner Charles
Mickens and Commissioner Linda Sims-Wright.
*Angela Bennett(Ex-Officio)entered the meeting at 8:05 a.m.
Chairwoman Sinadinos stated she attended last week's Budget Hearing presented to the
Lansing City Council. Chairwoman Sinadinos stated the hearing went well; noting many
questions were asked of LEPFA.
LEPFA Board of Commissioners Meeting
Page 2
April 22, 2014
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the month ending March 31, 2014:
Greg Soleau, Vice-President of Finance, reported the following:
a. Lansing City Market: Total Operating Revenue year-to-date is $88,800 compared
to the prior year's amount of$96,463. Total Expenses year-to-date is $150,993
compared to the prior year's amount of$147,043. Excess Revenues over Expenses
year-to-date is a loss of($22,161).
Balance Sheet: Total Cash on Hand is $67,345. Accounts Receivable is $15,644
compared to the prior year's amount of$20,703. Total Assets are $97,765. Accounts
Payable is $22,292 compared to the prior year's amount of$26,051. Unreserved Equity
is $49,048 compared to the prior year's amount of$87,323.
Budget vs. Actual: Total Operating Revenue is behind budget by ($11,069). Total
Operating Expenses is over budget by ($13,495). Excess Revenues over Expenses year-
to-date is behind budget by ($24,564).
Greg reported the Salaries/Wages line is high due to vacation payout for the former City
Market Manager, Heather Hymes and Utilities are high due to extremely cold
temperatures for the season.
b. Cooley Stadium: Total Operating Revenue year-to-date is $1,675 compared to the
prior year's amount of$2,309. This revenue is generated by the ATM and will not see a
change until the ATM is put to use this season. Total Expenses year-to-date is $221,579
compared to the prior year's amount of$210,285. Total Assets is $353,732. Unreserved
Equity is $100,786.
Greg reported Utilities are high due to the cold weather conditions this season and the
amount allocated to the Concessions/Catering Equipment is for a POS server that
LEPFA is helping the Lugnuts obtain.
Balance Sheet: Total Cash on Hand is $3,000. Accounts Receivable is $25,017
compared to the prior year's amount of$128,951. Total Assets are $353,732.
Unreserved Equity year-to-date is $100,786.
Budget vs. Actual: Total Operating Revenue year-to-date is ($1,904) behind budget.
Total Expenses are less than budgeted by $10,311. Excess Revenue over Expenses is
ahead of budget by $8,406.
c. Lansing Center: Total Operating Revenue year-to-date is $3,941,135 compared to
the prior year's amount of$3,501,979. Total Expenses year-to-date is $4,608,935
LEPFA Board of Commissioners Meeting
Page 3
April 22, 2014
compared to the prior year's amount of$4,398,282. Excess Revenue over
Expenses are a profit of$135,491 compared to the prior year's loss of($147,198).
Balance Sheet: Total Cash on Hand is $94,258 compared to the prior year's amount of
$59,778. Accounts Receivable is $570,401 compared to the prior year's amount
of$413,651. Total Assets are $1,576,538. Unearned Revenue/Advance Rent is
$422,562 compared to the prior year's amount of$380,880. Unreserved Equity year-to
-date is $511,401 compared to the prior year's amount of$194,924.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $488,656. Total
Expenses are over budget by ($297,208). Excess Revenue over Expenses is ahead of
budget by $187,920.
Greg noted the Sales/Marketing reimbursement is a"plug-in" number until we receive
The actual amount next month.
Jim DeLine (Ex-Officio) asked why Accounts Receivable is so high and are collections
efforts in-house. Greg stated because business is good for the month, Accounts
Receivable is also going to be a high amount. Greg stated collections are handled by the
Accounting Department.
Secretary/Treasurer Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending March 31, 2014 be received as published and further that the monthly
expenses for each entity are accepted.
MOTION: Commissioner Butler SUPPORT: Commissioner Barron
Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:
1. Introduction: Scott introduced Rick Dunlap, (newly appointed) General Manager for
the Radisson Hotel and asked everyone present to introduce themselves.
2. Administrative Board Report: Scott reported the Hardwell Concert went well, attendance
was around 5,000 and there were only 12 transports this year. Scott noted everyone left
the event happy. Scott reported the Shuto Con event also went well and was well attended
- approximately 7,000 attendees this year. Scott reported the Capital City Film Festival is
an event that continues to grow, noting it went well and the opening/closing nights were
held at the Lansing Center.
Scott reported the Budget presentation before City Council was last week and overall the
presentation was good. Scott noted LEPFA is reducing costs to the City.
LEPFA Board of Commissioners Meeting
Page 4
April 22, 2014
Scott stated the Beer Fest held at the ballpark was successful; noting it was a sold-out
event and the Bunny Hop at the City Market was a great event for downtown as well.
Scott thanked Commissioner Barron for emceeing the Bunny Hop event.
3. Chili Cook-Off: Scott reported currently there are 36 vendors signed-up for the Chili
Cook-Off and noted our goal is to have 50 vendors this year.
4. Lansing State Journal Articles: Scott reviewed two articles in the Lansing State
Journal—an article in the 4/11/14 edition features the Lansing City Market and the
4/20/14 edition features an article on ticket sales, but only provides one point of view
on the issue. Scott stated he is working to have the other point of view reported on.
5. Common Ground: Scott reported there will be an announcement at Noon today regarding
the final night's headliner. Scott reviewed the current line-up of performers. Scott stated
opening night is sold out and 16% of the tickets sales are coming from outside of
Lansing. Scott stated he will keep everyone updated with regard to the Color Run, Disney
Radio and Art Battle events.
6. Ballpark Renovations: Scott reported he hopes to have all documents completed by
Friday; noting this is such a unique project a lot of time has been spent on figuring out
how to describe the project.
Commissioner Janssen asked Scott to clarify how Groesbeck is budgeted. Scott stated
Groesbeck does not have a separate line; noting Food & Beverage receives revenue from
Groesbeck. Commissioner Janssen asked if there is a way to know if we break even.
Scott stated, yes, Greg is able to pull that information.
Commissioner Butler asked what the operating hours are at Groesbeck and if we sell
merchandise. Paul stated generally the golf course is staffed starting at 8:00 a.m., but
weather is a factor in staffing as well. Scott stated the clubhouse sells merchandise.
D. PERSONNEL COMMITTEE: Commissioner Bowen stated the Committee did not meet
this month; however, preparation will begin on Scott's annual evaluation.
E. STRATEGIC PLANNING COMMITTEE: No report.
F. NOMINATING COMMITTEE: Chairwoman Sinadinos reported the members for this
year's Committee are herself, Commissioner Mickens and Commissioner Sims-Wright and
noted Commissioner Mickens will serve as Chair of the Committee.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Barron: Commissioner Barron stated the Bunny Hop event was great; noting
LEPFA Board of Commissioners Meeting
Page 5
April 22, 2014
there was a lot of camaraderie and the weather certainly helped. Commissioner Barron stated
he also hosted the Capitol East Egg Hunt as well; stating it was a very large and diverse
crowd.
B. Jim DeLine: Jim asked if a City Market rep has been selected to serve on this Board yet. Scott
stated the vendors are still working through the process and he requested this be completed at
the last merchant association meeting.
C. Commissioner Bowen: Commissioner Bowen asked Scott to explain how Common Ground
Sponsorship is being handled this year.
Scott reported Sponsorship has been contracted out to Chris Meyer and that the process is
going well. Scott stated he, Chris and Kevin met last week and are working with hotel partners
this year. Scott stated Chris handles sales with concerts and venues outside of Common
Ground. Commissioner Barron stated this is a good shift from LEPFA to Meridian; noting
Meridian knows how to do this kind of work and LEPFA knows how to handle the operational
end of events. Commissioner Barron discussed how this shift is advantageous to LEPFA and
could help the event to potentially become less dependent on the City.
*Commissioner Sims-Wright entered the meeting at 8:31 a.m.
D. Robert Johnson: Bob thanked LEPFA for the MMA tickets; noting he and his kids had a
great time. Bob reported he was contacted by a reporter from the City Pulse regarding an
article (that will be published tomorrow) about City Market parking issues. Bob stated he told
the reporter how the City, LEPFA and Vendors have been working together. Bob apologized
to Scott for the late notification of this article.
E. Angela Bennett: Angela complimented Scott on his budget presentation to City Council.
F. Gus Pine: Gus reported he has several projects underway. An Advisory Board made up of 10
of our clients, with the objective of learning how we are doing and what challenges the City
faces. This Advisory Board is in conjunction with the CVB and will meet twice a year.
Gus reported the Marketing Department is working on Lansing Center rebranding ideas for
our business to business documents. Gus distributed examples of drafts for everyone to review
and asked for feedback via email.
H. Heidi Brown: Heidi reported on the LEPFA U session that was held(a half-day) yesterday;
noting the focus was on customer service. Heidi reported today is Earth Day and tomorrow is
Administrative Professionals Day. MI HR Day will be held at the Lansing Center tomorrow
and Heidi will attend. Heidi reported the C.A.R.E. Committee (and staff) will participate in
the May 3`d Adopt-a-River campaign.
Scott commented on the LEPFA U Customer Service training and stated he was very pleased
with the presenter. Heidi reviewed "Hospitality: The Little Traverse Way".
Jack Alexander asked if there is a ground-breaking date set for the ball park. Scott stated no
date has been set yet; it is too early to determine.
I. Commissioner Janssen: Commissioner Janssen noted LEPFA is involved with so many
different aspects and events in the City and stated everyone continues to do a great job.
LEPFA Board of Commissioners Meeting
Page 6
April 22, 2014
J. Commissioner Butler: Commissioner Butler asked which City Council member is LEPFA's
representative. Scott stated our rep is Tina Houghton.
Bob Johnson complimented Tristyn on her work with parking and noted it is a pleasure to work
with her every week.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: Scott noted next month's Board meeting date has been changed to May
20 and it will be held at the Clubhouse over at the stadium.
Commissioner Butler asked that Rick Dunlap provide background information on himself.
Rick Dunlap, General Manager for the Radisson Hotel,provided a brief review of his prior
work history in other locations in the Virginia area.
X. ADJOURNMENT: A motion was made to adjourn the meeting.
MOTION: Commissioner Bowen SUPPORT: Commissioner Janssen
At 8:52 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MAY 20,2014. IN
THE CLUBHOUSE—COOLEY LAW SCHOOL STADIUM, 505 E. MICHIGAN AVENUE,
LANSING, MI 48912 - 8:00 AM.
Respectfully Submitted,
Shelly Busse—Recording Secretary
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
MAY 20, 2014
MINUTES
� N
At 8:01 a.m., Chairwoman Charlotte Sinadinos, called the meeting to order in the Clubhouse.�of
Cooley Law School Stadium, 505 E. Michigan Avenue, Lansing, Michigan 48912.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, Jim DeLine (Ex-Officio), Charles
Janssen, Robert Johnson (Ex-Officio), Tim Kaltenbach, Charles Mickens and Charlotte Sina ►os� 1-rt
COMMISSIONERS EXCUSED: James W. Butler, III and Linda Sims-Wright. - C
OTHERS PRESENT: Scott Keith, Greg Soleau, Paul Ntoko, Tristyn Wright Meyer, Heidi Brown,
Gus Pine, Shelly Busse, Lori Mellentine — Lansing Entertainment & Public Facilities Authority,
Janene McIntyre—City of Lansing, Nan Jasinowski —Lansing City Market Merchants, Colleen Synk—
Lansing City Market and Dirk Spillemaeckers—AMTA.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT: None.
V. APPROVAL OF THE MINUTES FOR APRIL 22, 2014: A motion was made to approve the
minutes from the April 22, 2014 meeting.
MOTION: Commissioner Janssen SUPPORT: Commissioner Barron
Motion unanimously carried.
VI. REPORTS:
A. CHAIRWOMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the month ending April 30, 2014:
Greg Soleau, Vice-President of Finance, reported the following:
a. Lansing City Market: Total Building Rental year-to-date is $78,280 compared
to the prior year's amount of$87,083. Total Expenses year-to-date is $165,649
compared to the prior year's amount of$162,668. Excess Revenues over Expenses
year-to-date is a loss of($28,455) compared to last year's loss amount of($23,680).
Balance Sheet: Total Current Assets is $96,318 compared to last year's total of
$114,383. Total Assets is $107,273 compared to last year's amount of$134,750.
Accounts Payable is $38,340 compared to the prior year's amount of$30,263.
Unreserved Equity is $47,197 compared to the prior year's amount of$85,804.
Budget vs. Actual: Total Operating Revenue is behind budget by ($13,889). Total
LEPFA Board of Commissioners Meeting
Page 2
May 20, 2014
Operating Expenses is over budget by ($14,299). Excess Revenues over Expenses year-
to-date is behind budget by ($28,189).
b. Cooley Stadium: Crosstown Showdown was the only event during April; garnering
$3,000 in revenue. Total Operating Revenue for the current period is $4,299. This
amount includes insurance proceeds from a car accident involving a pole at the back of
the field; a corresponding expense can be found under expenses. Total Expenses year
-to-date is $255,284 compared to the prior year's amount of$241,338. Excess Revenues
over Expenses is $1,821 and a year-to-date profit of$11,921.
Balance Sheet: Accounts Receivable is $17 compared to the prior year's amount of
$96,137. Total Assets are $339,111 compared to the prior year's amount of$337,196.
Unreserved Equity year-to-date is $102,342 compared to the prior year's amount of
$149,218.
Budget vs. Actual: Total Operating Revenue year-to-date is $2,375 ahead of budget.
Total Expenses are less than budgeted by $6,718. Excess Revenue over Expenses is
ahead of budget by $9,093.
*Janene McIntyre and Gus Pine entered the meeting at 8:06 a.m.
c. Lansing Center: Total Operating Revenue year-to-date is $4,669,491 compared to
the prior year's amount of$3,981,189. Total Expenses year-to-date is $5,218,976
compared to the prior year's amount of$4,901,100. Excess Revenue over
Expenses are a profit of$328,832 compared to the prior year's loss of($104,213).
Commissioner Cindy Bowen entered the meeting at 8:08 a.m.
Balance Sheet: Accounts Receivable is $695,208 compared to the prior year's amount
of$395,691. Total Assets are $1,687,539 compared to the prior year's amount of
$1,113,899. Greg reported ACT 99 will be paid off next month; which means that
all assets have fully depreciated. Unearned Revenue/Advance Rent is $400,316
compared to the prior year's amount of$449,939. Unreserved Equity year-to
-date is $713,705 compared to the prior year's amount of$237,909,
Budget vs. Actual: Total Operating Revenue is ahead of budget by $699,963. Total
Expenses are over budget by ($392,700). Excess Revenue over Expenses is ahead of
budget by $303,435.
Secretary/Treasurer Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending April 30, 2014 be received as published and further that the monthly
LEPFA Board of Commissioners Meeting
Page 3
May 20, 2014
expenses for each entity are accepted.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Barron
Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:
1. Introduction: Scott asked Tristyn to introduce Lori Mellentine, City Market Manager.
Tristyn reported Lori started with the City Market on Monday, May 12, 2014 and has
brought great enthusiasm to the position. All Commissioners and Staff members
introduced themselves to Lori.
2. Fiscal Year-End: Scott reported two of the three properties are on target to make
budget for the year. Scott stated city funds will be allocated to upgrade different areas of
Lansing Center; specifically, Food & Beverage and Operations and Staff
training. Scott stated Tristyn is working with Chad Gamble to get the sidewalk repairs
completed on the river side of the building.
*Robert Johnson entered the meeting at 8:14 a.m.
3. LEPFA Board Committee Meetings: Scott stated the Committee meetings scheduled
for this week have been cancelled. Commissioner Bowen noted the Personnel
Committee will meet briefly after today's Board meeting.
4. Growth & Development: Scott reported he met with representatives from Live Nation
recently to discuss their interest in holding events at the Lansing Center as well as
Cooley Law School Stadium. Scott explained how Live Nation operates and their
focus would be on electronic music. Commissioner Bowen asked Scott to describe what
electronic music is. Scott stated the event would be similar to the Hardwell event that
was just held here; noting it is music made through computers. Scott stated this type of
event works well at Lansing Center because of the open Hall space that is available and
explained why it is such a popular event. Commissioner Barron asked if the "Pretty
Nasty" event has been "uninvited"to the Lansing Center for future events. Tristyn
stated she has a meeting with the group next week and a discussion will involve tougher
security standards that will have to be met in order for them to hold their event here.
Tristyn stated these tougher standards may make it impossible for them to have the
event.
D. PERSONNEL COMMITTEE: Commissioner Bowen stated the Committee will meet
briefly after today's meeting to discuss Scott's annual evaluation process.
E. STRATEGIC PLANNING COMMITTEE: No report.
LEPFA Board of Commissioners Meeting
Page 4
May 20, 2014
F. NOMINATING COMMITTEE: Commissioner Mickens reported the Committee met on
May Is' and selected Commissioner Barron to serve as Chair, Commissioner Sims-Wright to
serve as Vice-Chair and Commissioner Kaltenbach to serve as Secretary/Treasurer.
Commissioner Mickens stated the Committee will review and ask for a vote during next
month's Board meeting.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Barron: Commissioner Barron discussed the recent articles published in the
Ci Pulse and Mlive. Commissioner Barron stated everyone has a right to know where City
money goes and how it is spent. Commissioner Barron stated there still seems to be a feeling
that because certain information is confidential; there is something to hide. Commissioner
Barron stated the City Pulse was okay with not reporting on how much money is paid to
artists; noting the City Pulse understands why that should remain private. Commissioner
Barron stated that once he is Chair (and no disrespect to former Chairs); he will make this
his priority to disclose all information possible so that everything can be brought out into the
open; noting the Public has a right to know. Commissioner Barron stated he will make sure
this information is brought out in a way so that confidentiality is maintained.
Jim DeLine commented that he was very disappointed in the article and the way that it was
written. Jim stated that whenever there is a contract with the City nothing is confidential. Jim
noted that he was interviewed by Andy Balaskovitz on April 24, 2014 and the City Pulse
article never acknowledged that interview; the article stated the opposite to be true.
Commissioner Barron noted Mlive reporter Steve Miller (an investigative reporter) wrote a
piece about Common Ground as well. It was noted that Andy Balaskovitz left City Pulse
to go work for Mlive. Commissioner Barron stated the article was slanted, confusing and
vague with regard to Common Ground and Center Park Productions. Commissioner Barron
stated that based on these reports, he wouldn't blame anyone from pulling out of Common
Ground altogether. Commissioner Barron stated we will work to put these reports to rest so
that this event can continue.
Scott stated that both articles have discrepancies and fallacies and he will not prolong this
by making statements. Scott stated Mickey Hirten was on Michael Patrick Shields' show
last week and he made inaccurate statements regarding the "funneling" of money from
LEPFA to Center Park Productions. Scott stated his concern is that if this continues, it may
not destroy Common Ground, but it may concern our Sponsors enough to not want to be
aligned with the event. Scott noted he is disappointed with former Mayor Hollister's remarks
as well. Scott stated LEPFA will continue to support Common Ground because it is great for
the region and it has always been our mission to grow this event for the benefit of the
community. Scott reported that 50% of ticket sales last year came from outside the region and
so far for this year, 90%have come from outside the region.
LEPFA Board of Commissioners Meeting
Page 5
May 20, 2014
Commissioner Barron stated that if it weren't for Kevin and Scott's ability to grow with
new music, Common Ground would not be successful.
Scott stated that if anyone has questions about this, please contact him so that we can discuss
concerns. Scott reviewed control policies that are in place with regard to signatures and
auditing practices. Scott announced there will be a press release today regarding a new
element for Common Ground this year; Art Battle (a timed artistic competition).
Bob Johnson (Ex-Officio) asked how advertising is handled in terms of media who are not
supporters of our events. Scott stated we review our advertising carefully and use who we feel
will help promote to the benefit of various groups or demographics. A discussion was held
regarding the use of publications when they are not supporters of our events.
B. Commissioner Janssen: Commissioner Janssen commented that he has noticed our groups
cleaning up and freshening up the landscape surrounding our properties.
C. Commissioner Bowen: Commissioner Bowen asked Gus to explain why May is soft. Gus
stated MSHDA's event was held completely during the month of April and did not carry
over into May like it did last year.
D. Tristyn Wrighty: Tristyn stated she spoke with Jason Kildea about the construction
fence line at the City Market; the fence is expected to remain in place until September.
E. Scott Keith: Scott reminded everyone of upcoming events: Chili Cook-Off, Be a Tourist
in Your Own Town and the Diamond Classic,
VIII. OLD BUSINESS: Commissioner Barron asked Scott for an update on the "Friends of the
Market" committee. Scott stated now that Lori is in place we will develop a non-profit group
whose goal it will be to improve efforts at the City Market.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: A motion was made to adjourn the meeting.
MOTION: Commissioner Bowen SUPPORT: Commissioner Kaltenbach
At 8:53 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, JUNE 24, 2014, HALL
B—LANSING CENTER, 333 E. MICHIGAN AVENUE, LANSING, MI 48933.
Respectfully Submitted,
Shelly Busse
Recording Secretary
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
JUNE 24,2014
MINUTES
At 8:09 a.m., Chairwoman Charlotte Sinadinos, called the meeting to order in Hall B of the Lansing
Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen,
Robert Johnson(Ex-Officio), Tim Kaltenbach, Charles Mickens, Linda Sims-Wright and Charlotte
Sinadinos.
COMMISSIONERS EXCUSED: Angela Bennett(Ex-Officio) and Jim DeLine (Ex-Officio).
OTHERS PRESENT: Scott Keith, Greg Soleau, Paul Ntoko, Tristyn Wright Meyer, Heidi Brown,
Gus Pine, Shelly Busse, Lori Mellentine -Lansing Entertainment & Public Facilities Authority and
Nan Jasinowski, John Decker-Lansing City Market Merchants.
III. ESTABLISHMENT OF THE AGENDA: Chairwoman Sinadinos stated the Agenda will be
rearranged so that the Board can go into a Closed Session to discuss the Personnel Committee's
review of Scott's evaluation.
r"
IV. PUBLIC COMMENT: None., v, 7
V. APPROVAL OF THE MINUTES FOR MAY 20, 2014: A motion was made to a vex e
pI� _s �:t
minutes from the May 20, 2014 meeting. -o
MOTION: Commissioner Janssen SUPPORT: Commissioner Barron
Motion unanimously carried. vnn ra
VI. REPORTS:
A. CHAIRWOMAN'S REPORT: Chairwoman Sinadinos stated she has no report other than
she is looking forward to volunteering at Common Ground this year.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the month ending May 31, 2014:
Greg Soleau, Vice-President of Finance, reported the following:
a. Lansing City Market: Total Operating Revenue year-to-date is $109,213 compared
to the prior year's amount of$118,565. Total Expenses year-to-date is $180,582
compared to the prior year's amount of$179,495. Excess Revenues over Expenses
year-to-date is a loss of($26,639) compared to last year's loss amount of($25,212).
Balance Sheet: Total Cash is $58,587 compared to last year's amount of$90,473. Total
Current Assets is $85,501 compared to last year's amount of$129,915. Accounts
Receivable is $14,678 compared to last year's amount of$17,223. Accounts Payable is
LEPFA Board of Commissioners Meeting
Page 2
June 24, 2014
$23,587 compared to the prior year's amount of$36,777. Unreserved Equity is $49,013
compared to the prior year's amount of$77,678.
Budget vs. Actual: Total Operating Revenue is behind budget by ($12,796). Total
Operating Expenses is over budget by ($14,240). Excess Revenues over Expenses year-
to-date is behind budget by ($27,036).
b. Cooley Stadium: Michigan Mile and Diamond Classic were the two events held at the
stadium during May; however, revenue from Diamond Classic will be included in June
financial reports. Total Operating Revenue year-to-date is $6,475 compared to last
year's amount of$2,454; it was noted that the ATM was not in service last year at this
time. Total Expenses year-to-date is $288,726 compared to the prior year's amount of
$268,073. Total Event Income is $5,954 compared to last year's amount of$5,726.
Excess Revenues over Expenses is a loss of($3,145) compared to last year's loss
amount of($13,288).
Balance Sheet: Total Cash is $214,590 compared to last year's amount of
$141,856. Accounts Receivable is $2,064 compared to the prior year's amount of
$92,898. Total Assets are $312,860 compared to the prior year's amount of$325,388.
Unreserved Equity year-to-date is $99,803 compared to the prior year's amount of
$152,376.
Budget vs. Actual: Total Operating Revenue year-to-date is $2,375 ahead of budget.
Total Expenses are over budget by ($1,643). Year-to-date we are ahead of budget by
$733.
c. Lansinlz Center: Total Operating Revenue year-to-date is $5,109,944 compared to
the prior year's amount of$4,592,705. Total Expenses year-to-date is $5,745,794
compared to the prior year's amount of$5,405,568. Excess Revenue over
Expenses are a profit of$333,936 compared to the prior year's profit amount of
$69,537.
Balance Sheet: Total Cash is $77,857 compared to last year's amount of$52,038.
Accounts Receivable is $581,318 compared to the prior year's amount of$545,565.
Greg stated all assets have fully depreciated and are no longer being carried on the
books. Accounts Payable is $193,625 compared to last year's amount of$187,318.
Unearned Revenue/Advance Rent is $399,058 compared to the prior year's amount of
$380,267. Unreserved Equity year-to-date is $731,858 compared to the prior year's
amount of$411,660.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $689,595. Total
Expenses are over budget by ($409,854). Excess Revenue over Expenses is ahead of
budget by $287,650.
LEPFA Board of Commissioners Meeting
Page 3
June 24, 2014
Secretary/Treasurer Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending May 31, 2014 be received as published and further that the monthly
expenses for each entity are accepted.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Butler
Motion unanimously carried.
*Commissioner Bowen entered the meeting at 8:16 a.m.
C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:
l. News Articles: Scott reviewed two news articles and distributed for everyone to review.
An article out of Port Huron reported on a small conference center that will be managed
by SMG; noting this is a small facility and will go after small businesses and local
events. In the latest edition of Midwest Living Common Ground is listed under the
Current Events section and there is an ad placed by the CVB regarding summer events
for Lansing visitors.
2. Administrative Report: Scott stated going forward all Departmental reports will be
combined into one Administrative report, which will cut down on the amount of email
attachments everyone receives for this meeting.
*Robert Johnson(Ex-Officio)entered the meeting at 8:20 a.m.
3. Stadium Project: Scott reported the plans for the project continue to move along. Scott
discussed a fire safety issue that has risen to concern regarding the location of the
apartments and how best for fire service vehicles to gain access. Scott stated the
planning group is working with the developers on the best options to rectify this issue.
Scott asked Bob Johnson to elaborate on the fire safety issue. Bob reported the
additional costs will be the Developer's responsibility based upon the City's Cap for
this project.
4. Lansing Center Improvements: Scott reported per LEPFA's agreement with the City, he
has authorized purchases for improvements to the Lansing Center; noting there will be
improvements made to operational aspects of the building as well as food and beverage
improvements. Scott stated next year we will be more proactive with future
improvements.
Commissioner Sims-Wright asked what type of improvements will be made.
Scott stated improvements to building doors, landscaping and air walls will be made
and additional pipe and drape and tables will also be purchased.
LEPFA Board of Commissioners Meeting
Page 4
June 24, 2014
5. City Market: Scott reported on Canoe &Kayak Rentals, a new vendor operating on
the river. The owners are working with us to maintain the river area around the City
Market. Scott reported the financial issue that was brought to his attention earlier has
been investigated and the amount is much lower than originally thought; around
$500 - $800 is lost. Scott stated improper cash handling and disorganization were the
factors that led to the loss and new handling strategies have been implemented so this
won't happen again. Scott stated an independent auditor will be utilized to review our
procedures to be sure we did everything correctly.
6. Common Ground: Scott reported ticket sales are progressing nicely; noting opening
night is a sell-out. Ticket sales are up 25% - 30% over last year sales, with 60%having
been sold in the last month. Scott stated there could be close to a million dollars in
gross ticket sales and stated ancillaries such as food and beverage and merchandise sales
will be the key to additional revenue.
7. August Board Meeting: Scott reminded everyone there is no July meeting and the
August meeting will have a new Executive team and we will recognize the outgoing
Chair.
Chairwoman Sinadinos reminded everyone that Restaurant Week is the same week
as Common Ground and she explained what Restaurant Week is all about.
Commissioner Sims-Wright asked Lori Mellentine if there has been an increase in
Vendors at the City Market. Lori reviewed the new vendors and existing vendor moves
and which vendors she is currently seeking to attract to the City Market.
Commissioner Butler asked Lori for her assessment of the City Market. Lori stated
things are going well, but there is a long way to go. Lori discussed what she would like
to see in terms of new vendors and how best to fill the vacant spaces.
Commissioner Sims-Wright asked Lori what she is doing to attract new vendors. Lori
stated she hasn't gotten far yet; she has a lot of ideas and she is working to get there.
Commissioner Sims-Wright asked if the parking situation has been corrected yet.
Scott stated parking will continue to be a challenge until the construction is complete.
Bob Johnson discussed the parking challenges the City Market and Lansing Center face
based on the dynamics of the business.
Commissioner Barron asked for an update on City Market signage. Scott stated we put
staff out to monitor parking when we know there will be parking challenges; noting
where current signage is located. Lori reported on new signage that she is working on
and the placement of the new signage; stating additional signage is a top priority.
LEPFA Board of Commissioners Meeting
Page 5
June 24, 2014
Commissioner Barron asked for an update on the Client Advisory Board meeting. Scott
stated there is a follow-up meeting tomorrow to discuss the results and start work on an
action plan.
D. STRATEGIC PLANNING COMMITTEE: No report.
E. NOMINATING COMMITTEE: Commissioner Mickens reported the Committee met on
May I" and selected Commissioner Barron to serve as Chair, Commissioner Sims-Wright to
serve as Vice-Chair and Commissioner Kaltenbach to serve as Secretary/Treasurer.
Commissioner Mickens moved that the selections by the Nominating Committee for the
2014—2015 year be accepted.
Support: Commissioner Bowen. Motion unanimously carried.
F. PERSONNEL COMMITTEE: Commissioner Bowen stated the Committee met to
complete Scott's performance evaluation and the evaluation will be delivered to Scott
on Friday. Commissioner Bowen moved that this meeting go into Closed Session to discuss
the evaluation.
Support: Commissioner Butler. Motion unanimously carried. The meeting went into
Closed Session at 8:48 a.m.
Commissioners Present: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen,
Tim Kaltenbach, Charles Mickens, Linda Sims-Wright and Charlotte Sinadinos.
The meeting went back into Open Session at 9:08 a.m.
Commissioners Present: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen,
Tim Kaltenbach, Charles Mickens, Linda Sims-Wright and Charlotte Sinadinos.
Commissioner Bowen stated the increase and bonus for the President/CEO has been
approved and the evaluation will be delivered on Friday morning.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Barron: Commissioner Barron reported he met with Mlive to discuss openness
and transparency with regard to Common Ground. Commissioner Barron stated he is pleased
with the interview and believes it is a balanced report. The interview will be reported on
Mlive sometime soon and was written by Steve Miller.
VIII. OLD BUSINESS: None.
LEPFA Board of Commissioners Meeting
Page 6
June 24, 2014
IX. NEW BUSINESS: None.
X. ADJOURNMENT: A motion was made to adjourn the meeting.
MOTION: Commissioner Bowen SUPPORT: Commissioner Kaltenbach
At 9:14 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, AUGUST 26,2014,
GOVERNOR'S ROOM—LANSING CENTER, 333 E. MICHIGAN AVENUE, LANSING, MI
48933.
Respectfully Submitted,
Shelly Busse
Recording Secretary
L10TPFA
a e o
Lansing Entertainment &
Public Facilities Authority
OFFICIAL NOTICE -' 711
LANSING ENTERTAINMENT AND PUBLIC FACILITIESi"' `•''
AUTHORITY s=' o
7R..
BOARD OF COMMISSIONERS
The next regular meeting has been called for:
Tuesday, September 23, 2014
8:00 a.m.
GREATER LANSING CONVENTION & VISITORS
BUREAU - CONFERENCE ROOM
500 East Michigan Avenue — Suite 180
Lansing, Michigan 48912
Accompanying this notice is the agenda and other items, which will be either
reviewed or discussed at the meeting. Please bring these with you to the meeting.
Thank you.
Tim Barron
Chairman
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS
REGULAR MEETING AGENDA
TUESDAY, SEPTEMBER 23, 2014
8:00 A.M. «7 •?�
I. CALL TO ORDER
11. ROLL CALL
III. ESTABLISHMENT OF AGENDA
IV. PUBLIC COMMENT
V. APPROVAL OF THE MINUTES OF AUGUST 26, 2014
VI. REPORTS
A. Chairman — Tim Barron
B. Finance Committee — Tim Kaltenbach
1. August Financials
C. President & Chief Executive Officer- Scott Keith
D. Personnel Committee — Charles Janssen
E. Strategic Planning Committee — Charles Mickens
VII. COMMISSIONERS' COMMENT
Vlll. OLD BUSINESS
IX. NEW BUSINESS
X. ADJOURNMENT - Date, Time, Location of Next Meeting:
TUESDAY, OCTOBER 283 2014
8:00 a.m.
LANSING CENTER — SPACE TBD
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
AUGUST 26,2014
MINUTES
At 8:04 a.m., Chairman Tim Barron, called the meeting to order in the Governor's Room of the
Lansing Center, located at 333 E. Michigan Ave., Lansing, MI 48933.
y
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler I1I, Charles Jassei
Tim Kaltenbach, Charles Mickens, Charlotte Sinadinos, Jim DeLine (Ex-Officio) and Angi.&BQi ne4hl
(Ex-Officio). C._ w
COMMISSIONERS EXCUSED: Linda Sims-Wright and Robert Johnson(Ex-Officio).._. Sk `n
n = C,
OTHERS PRESENT: Scott Keith, Paul Ntoko, Heidi Brown, Gus Pine, Jennifer McFatri fgg, Shelly
Busse, Lori Mellentine —Lansing Entertainment & Public Facilities Authority; Jack Alexarr aRl
Dirk Spillemaeckers—AMTA.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT: Jack Alexander stated the digital reader board in front of the Stadium
is inaccurate and the programming of the display should be turned over to the Lugnuts to operate
and maintain. Mr. Alexander stated the boards are obsolete and LEPFA should look into replacing
them. Mr. Alexander asked if any bids have gone out for the ball park project. Scott stated, "yes,
bids have gone out and I will discuss in my report."
V. APPROVAL OF THE MINUTES FOR JUNE 24, 2014: A motion was made to approve the
minutes from the June 24, 2014 meeting.
MOTION: Commissioner Mickens SUPPORT: Commissioner Butler
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron thanked everyone for their support and
advice as incoming Chair of this Board and noted that he is wearing "pants with a crease"
just for this meeting. Chairman Barron shared his goals as Chair of this Board for the
upcoming year; seeing the Stadium plans come to fruition, renewing the LEPFA Operating
Agreement with the City, helping to reshape Common Ground and fulfill a promise he made
to the media regarding transparency of Common Ground, and a stretch goal of seeing a
ground-breaking for a permanent outdoor performance structure in the City.
B. SECRETARY/TREASURER'S REPORT:
1. Year-End (DRAFT) Financial Statements for Fiscal Year-Ending 2013 - 2014:
Jennifer McFatridge, Interim Director of Finance, stated the Year-End Financial Statements
are in "DRAFT" form until the audit has been completed.
LEPFA Board of Commissioners Meeting
Page 2
August 26, 2014
a. Lansing City Market: Total Operating Revenue year-to-date is $115,449 compared
to the prior year's amount of$130,180. Total Expenses year-to-date is $195,397
compared to the prior year's amount of$203,658. Excess Revenues over Expenses
year-to-date is a loss of($30,589) compared to last year's loss amount of($33,833).
Balance Sheet: Total Cash is $78,610 compared to last year's amount of$128,857. Total
Current Assets is $87,020 compared to last year's amount of$144,444. Accounts
Receivable is $6,556 compared to last year's amount of$13,096. Accounts Payable is
$30,470 compared to the prior year's amount of$75,943. Unreserved Equity is $45,064
compared to the prior year's amount of$75,653.
Budget vs. Actual: Total Operating Revenue is behind budget by ($17,557). Total
Operating Expenses is over budget by ($12,686). Excess Revenues over Expenses year-
to-date is behind budget by ($30,589).
b. Cooley Stadium: Total Operating Revenue year-to-date is $6,986 compared to last
year's amount of$3,434. Total Expenses year-to-date is $315,477 compared to the prior
year's amount of$346,666. Excess Revenues over Expenses is a loss of($1,408)
compared to last year's loss amount of($36,366).
Balance Sheet: Total Cash is $78,294 compared to last year's amount of
$111,968. Accounts Receivable is$42,378 compared to the prior year's amount of
$116,111. Total Assets are $210,830 compared to the prior year's amount of$319,045.
Unreserved Equity year-to-date is $95,587 compared to the prior year's amount of
$96,995.
Budizet vs. Actual: Total Operating Revenue year-to-date is $1,988 ahead of budget.
Total Expenses are over budget by ($3,396).
c. Lansing Center: Total Operating Revenue year-to-date is $5,409,335 compared to
the prior year's amount of$4,920,552. Total Expenses year-to-date is $6,256,633
compared to the prior year's amount of$5,918,565. Excess Revenue over
Expenses are a profit of$215,314 compared to the prior year's profit amount of
$16,294.
Balance Sheet: Total Cash is $35,208 compared to last year's amount of$29,607.
Accounts Receivable is $483,176 compared to the prior year's amount of$527,308.
Accounts Payable is $139,940 compared to last year's amount of$173,884.
Unearned Revenue/Advance Rent is $473,382 compared to the prior year's amount of
$370,208. Unreserved Equity year-to-date is $655,371 compared to the prior year's
amount of$358,417.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $684,617. Total
LEPFA Board of Commissioners Meeting
Page 3
August 26, 2014
Expenses are over budget by ($429,706). Excess Revenue over Expenses is ahead of
budget by $252,314.
Jennifer stated she will next review the financial statements for all three properties for
month-ending July 2014.
d. City Market: Total Operating Revenue is $8,846 compared to the prior
year's amount of$11,470. Total Operating Expenses are $15,693 compared to the
prior year's amount of$17,493. Excess Revenues over Expenses are a loss amount
of($4,832) compared to the prior year's loss amount of($4,149).
Balance Sheet: Total Cash is $97,871 compared to the prior year's amount of
$151,377. Total Assets are $112,512 compared to the prior year's amount of$172,744.
Accounts Receivable is $9,561 compared to the prior year's amount of$13,691.
Accounts Payable is $58,254 compared to the prior year's amount of$69,501.
Unreserved Equity is $40,234 compared to the prior year's amount of$71,504.
Budget vs. Actual: Total Operating Revenue is behind budget by ($2,792). Total
Operating Expenses are ahead of budget by $1,401. Excess Revenue over Expenses
Is behind budget by ($1,392).
e. Cooley Stadium: Total Operating Revenue is $938 compared to the prior year's
amount of zero dollars; it was noted the ATM was not functioning last year at this time.
Total Operating Expenses is $40,140 compared to the prior year's amount of$39,623.
Excess Revenues over Expenses is a loss amount of($24,911 compared to the prior
year's loss amount of($25,500).
Balance Sheet: Total Cash is $194,835 compared to the prior year's amount of
$172,640. Accounts Receivable is $7,360 compared to the prior year's amount of
$553. Total Assets are $311,586 compared to the prior year's amount of$296,940.
Unreserved Equity is $70,482 compared to the prior year's amount of$71,286.
Budget vs. Actual: Total Operating Revenue is $117 ahead of budget and Total
Operating Expenses is over budget by ($1,377).
f. Lansing Center: Total Operating Revenue is $359,915 compared to the prior year's
amount of$124,892. Total Operating Expenses are $531,453 compared to the prior
year's amount of$386,409. Excess Revenues over Expenses are a loss amount of
($120,890) compared to the prior year's loss amount of($209,332).
Balance Sheet: Total Cash is $39,826 compared to the prior year's amount of
$262,693. Accounts Receivable is $594,189 compared to the prior year's amount of
$595,710. Accounts Payable is $194,073 compared to the prior year's amount of
LEPFA Board of Commissioners Meeting
Page 4
August 26, 2014
$207,477. Unearned Revenue/Advance Rent is $442,909 compared to the prior
year's amount of$408,457. Unreserved Equity is $534,480 compared to the
year's amount of$149,085.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $211,908.
Total Operating Expenses are over budget by ($91,097). Excess Revenue over
Expenses is $120,526 ahead of budget.
*Angela Bennett(Ex-Officio)entered the meeting at 8:20 a.m.
Jennifer asked if there were questions pertaining to any of the financial information
presented.
Commissioner Kaltenbach asked Jennifer to explain the discrepancy on the City
Market July Budget vs. Actual page with regard to Total Operating Revenue and
Total Operating Expenses loss and the loss of Excess Revenue over Expenses.
Jennifer stated that she will look at the program that calculates the budget and see
where the issue is and will report the correction.
Secretary/Treasurer Tim Kaltenbach moved that the (DRAFT) Fiscal Year-End
2013 —2014 financials and July financials for the Lansing City Market, Cooley Law
School Stadium and the Lansing Center be received as published and further that the
monthly expenses for each entity are accepted.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Sinadinos
Motion unanimously carried.
2. CCRR Liquor License Resolution: Jennifer stated LEPFA will have a beer tent
at the Capital City River Run which requires LEPFA to have a temporary liquor
license and requires LEPFA Board approval.
Secretary/Treasurer Tim Kaltenbach moved that the Board approve a temporary
Liquor license for use at the Capital City River Run.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Sinadinos
Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:
LEPFA Board of Commissioners Meeting
Page 5
August 26, 2014
1. Outgoing Chair Recognition: Scott recognized outgoing Board Chairwoman, Charlotte
Sinadinos, for her service and dedication to the LEPFA Board over the last year. Scott
thanked her and stated she did a great job.
2. Vice-President of Finance Position: Scott stated the vacant position has been posted
and is now closed; noting there will be several candidates to interview. Scott stated
that Commissioner Sinadinos will sit on the interview panel for this position.
3. LEPFA/CVB Joint Luncheon: Scott reported the next luncheon is scheduled for
October 2, 2014 at the Greater Lansing Convention& Visitors Bureau. Scott
Stated the review of the Client Advisory Board meeting will be reviewed at that time.
4. Audit: Scott reported LEPFA's audit will be moved to October due to the change in
the Vice-President of Finance position and a change in the Auditor's schedule. Scott
stated having the audit in October will coincide with the City's audit.
5. LansingCenter: Scott reported the Lansing Center finished the last fiscal year strong
and the goal is to invest in the building and staff training. Scott reported he is working
on coordinating a group to participate in Mackinac Public Policy event next year.
6. Ball Park Project: Scott reported an RFP has been sent out for a Construction
Manager for the project. Scott stated this is a large project that requires a full time group
due to the complexity and fast-track of the project. Scott stated a pre-proposal meeting
was held yesterday; noting Christman, Clark and Granger attended the meeting. Scott
stated the proposals are due next week and he hopes to select a Manager by the
following week and get the project started by October 6"'. Scott reported several value
engineering changes have been made to the project over the last few weeks due to cost
estimates; noting the team and the City is excited to get started.
Commissioner Butler asked Scott who will make the selection for the Construction
Manager. Scott stated he, someone from the City and someone from the project team
will assist in the selection process.
Jack Alexander asked what pieces of the project have been scaled back. Scott stated
locker rooms and tailgate kitchen have been put on hold so that the focus could remain
on fan amenities and revenue generation.
7. Common Ground: Scott reported he is in the process of the settlement for this year's
event. Scott stated a rough estimate will fall close to last year's results. Ticket sales
were up 10%, sponsorships and ancillary revenue were down and expenses were not
reduced as much as hoped. Scott stated the final settlement will be close to last year's.
Scott stated a Center Park Productions board meeting will be held in September to
discuss the future of the event.
LEPFA Board of Commissioners Meeting
Page 6
August 26, 2014
D. PERSONNEL COMMITTEE: It was noted this year's Chair for the Personnel Committee
is Commissioner Janssen and the members of the Committee are Commissioners' Bowen,
Sims-Wright and Butler.
E. STRATEGIC PLANNING COMMITTEE: It was announced that this year's Chair of the
Committee is Commissioner Mickens and members include Ex-Officio members Johnson and
DeLine.
VII. COMMISSIONER & STAFF COMMENTS:
A. Gus Pine: Gus reported the fiscal year ended very well, much better than last year and the
next year will be even better. Gus referred to the PACE report and noted rental is ahead of
last year's number. Gus stated next month he will bring the PACE report for 2015 —2016.
Gus reported on notable events coming to Lansing Center in the upcoming year; OrgPro
(an annual meeting for MSAE) and Michigan Lodging and Tourism Association. Gus
stated a major focus this year will be on marketing the Lansing Center; noting he is currently
working on branding and photograph updates of the Lansing Center. Gus reported that an
RFP will be sent out next week for a photographer for the building. Gus reviewed the new
"Way Finding"maps and their locations.
B. Commissioner Bowen: Commissioner Bowen asked if LEPFA will be able to show or
demonstrate how the CVB contribution helps deliver the improved business to the Lansing
Center. Scott stated that he and Gus will work on a presentation for this purpose. Gus stated
the dollars spent on marketing is part of the success and groups that attend Lansing Center
events. Commissioner Bowen stated that when reviewing the marketing line, the money is
not allocated to that line and if the question is asked, you must be prepared to answer how the
money is being spent.
C. Commissioner Kaltenbach: Commissioner Kaltenbach asked where the CVB contribution is
noted on the Income Statement. Scott stated it is in the Sales & Marketing Reimbursement
line; which is received quarterly. Commissioner Kaltenbach noted Food & Beverage
numbers for July were great—($143,000) over budget.
D. Commissioner Butler: Commissioner Butler stated he believes Commissioner Bowen's
request regarding the CVB contribution should be considered.
E. Heidi Brown: Heidi reported Staff Evaluations are underway, interviews for the Vice-
President of Finance will begin soon. Postings are on our web-site for a Part-Time Catering
Sales Coordinator, Facilities Foreperson and Interns. Heidi reported the next LEPFA U date
is scheduled for September 16"' and the focus will be on safety. Heidi reported December is
slated for our annual healthcare renewal and Greg Brogan will be here today to discuss
upcoming changes with staff.
Commissioner Bowen asked if the minimum wage increase will have an effect on the
Lansing Center. Jennifer stated the set timeframe for the increase will start in September and
will affect less than 20 staff members.
LEPFA Board of Commissioners Meeting
Page 7
August 26, 2014
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: A motion was made to adjourn the meeting.
MOTION: Commissioner Barron SUPPORT: Commissioner Janssen
At 9:08 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, SEPTEMBER 23,
2014,CONFERENCE ROOM—GREATER LANSING CONVENTION & VISITORS
BUREAU -500 E. MICHIGAN AVENUE, SUITE 180, LANSING,MI 48912.
Respectfully Submitted,
Shelly Busse
Recording Secretary
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
SEPTEMBER 23, 2014
MINUTES
At 8:02 a.m., Chairman Tim Barron, called the meeting to order in the Conference Room of the
Greater Lansing Convention & Visitor's Bureau, located at 500 E. Michigan Ave., Lansing, MI 48912.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen,
Tim Kaltenbach, Charles Mickens, Linda Sims-Wright, Charlotte Sinadinos, Jim DeLine (Ex-Officio)
and Robert Johnson (Ex-Officio).
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio).
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright Meyer, Heidi Brown, Gus Pine,
Jennifer McFatridge, Shelly Busse, —Lansing Entertainment &Public Facilities Authority; an4LDirk
Spillemaeckers—AMTA.
cn -' :j
c�
HI.' ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
MOTION: Commissioner Butler SUPPORT: Commissioner Sinadinos C--, 4
IV. PUBLIC COMMENT: None.
V. APPROVAL OF THE MINUTES FOR AUGUST 26, 2014: A motion was made 19;,approve
the minutes from the August 26, 2014 meeting. r}
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Mickens
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron stated it has been an interesting couple of
months and noted all is well. Chairman Barron stated he has been able to attend all of the
Committee meetings (with the exception of Finance) and noted all meetings were
enlightening. It was noted his attendance at some of these meetings may result in a quorum,
in which case, the meeting will have to be made public.
Chairman Barron reminded everyone of the upcoming holiday event at the City Market; "Ye
Olde Christmas" and stated in years past, his company has sponsored a carriage and the
Board has sponsored a carriage. Chairman Barron asked all Commissioners to consider
sponsoring again this year and noted he will bring this topic up at next month's meeting as
well.
Chairman Barron reported that Commissioner Butler will be honored by Volunteers of
America for his lifelong service to community and country, next Thursday, October 2nd at the
Demmer Shooting Center.
LEPFA Board of Commissioners Meeting
Page 2
September 23, 2014
*Commissioner Sims-Wright entered the meeting at 8:06 a.m.
B. SECRETARY/TREASURER'S REPORT:
Jennifer McFatridge, Interim Director of Finance, reported financial information
for month-ending August 2014:
1. Lansing City Market: Total Operating Revenue year-to-date is $19,388 compared
to the prior year's amount of$23,285, Total Expenses year-to-date is $34,807
compared to the prior year's amount of$34,149. Excess Revenues over Expenses
year-to-date is a loss of($11,387) compared to last year's loss amount of($7,115).
Balance Sheet: Total Cash is $79,775 compared to last year's amount of$129,644. Total
Current Assets is $91,487 compared to last year's amount of$147,229. Accounts
Receivable is $7,089 compared to last year's amount of$12,223. Accounts Payable is
$48,267 compared to the prior year's amount of$50,622. Unreserved Equity is $33,679
compared to the prior year's amount of$68,537.
Budget vs. Actual: Total Operating Revenue is behind budget by ($3,711). Total
Operating Expenses is over budget by ($172). Excess Revenues over Expenses year-
to-date is behind budget by ($3,883).
2. Cooley Stadium: Total Operating Revenue year-to-date is $2,155 compared to last
year's amount of$500. Total Expenses year-to-date is $66,003 compared to the prior
year's amount of$65,944. Excess Revenues over Expenses is a loss of($35,265)
compared to last year's loss amount of($37,197).
Balance Sheet: Total Cash is $102,188 compared to last year's amount of
$101,210. Accounts Receivable is $1,360 compared to the prior year's amount of
$561. Total Assets are $208,728 compared to the prior year's amount of$208,166.
Unreserved Equity year-to-date is $59,886 compared to the prior year's amount of
$59,572.
Budget vs. Actual: Total Operating Revenue year-to-date is ($534) behind budget.
Total Expenses are ahead of budget by $971.
*Robert Johnson(Ex-Officio)entered the meeting at 8:10 a.m.
3. Lansing Center: Total Operating Revenue year-to-date is $630,016 compared to
the prior year's amount of$431,744. Total Expenses year-to-date is $962,196
compared to the prior year's amount of$811,835. Excess Revenue over
Expenses are a loss amount of($206,898) compared to the prior year's loss amount of
($265,640).
LEPFA Board of Commissioners Meeting
Page 3
September 23, 2014
Balance Sheet: Total Cash is $48,061 compared to last year's amount of$75,788.
Accounts Receivable is $562,104 compared to the prior year's amount of$439,081.
Accounts Payable is $134,514 compared to last year's amount of$199,241.
Unearned Revenue/Advance Rent is $428,175 compared to the prior year's amount of
$400,554. Unreserved Equity year-to-date is $449,204 compared to the prior year's
amount of$92,777.
*Commissioner Bowen entered the meeting at 8:12 a.m.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $246,011. Total
Expenses are over budget by ($76,541). Excess Revenue over Expenses is ahead of
budget by $192,295.
Jennifer asked if there were questions pertaining to any of the financial information
presented.
Jim DeLine (Ex-Officio) referred to the Cash line item of the Lansing Center financials;
asking what is normal —this year's lower amount or last year's higher amount.
Scott stated the Cash amount generally depends on what business is like in the building
and what types of expenses have been incurred. Scott stated we always have a need to
have cash in the bank but are more concerned with the number of days in equity.
Secretary/Treasurer Tim Kaltenbach moved that the August financials for the Lansing
City Market, Cooley Law School Stadium and the Lansing Center be received as
published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Butler
Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:
1. LEPFA/CVB Joint Luncheon: Scott reminded everyone the next joint luncheon is
scheduled for next Thursday, October 2, 2014 at 12:30 p.m. at the CVB. Shelly
stated a link to the lunch menu will be sent to everyone today so lunch selections
can be made.
2. City Market: Scott reported a solar powered picnic table sponsored by the Board of
Water& Light has been installed on the upper plaza of the City Market. This solar
powered table will charge laptops, tablets and phones utilizing the sun through the
umbrella. A press conference for the unveiling of the table will be held today at the
City Market at 2:00 p.m.
LEPFA Board of Commissioners Meeting
Page 4
September 23, 2014
3. Stadium Update: Scott reported the Christman Company has been selected as the
Construction Manager for the stadium renovations project. Scott noted this is a
challenging project and October 2"d is the scheduled closing date; with a press
conference to follow after.
Commissioner Butler asked Scott to explain how Christmas was selected. Scott
stated Christman presented a thorough and unique proposal and offered ideas on
how to save money. In addition, our relationship with Christmas is strong.
4. City Market Strategic Planning: Scott reported the Mayor has asked that meetings
be scheduled to include the Mayor, Scott, Bob Trezise, Mindy Biladeau, Chad Gamble,
Randy Hannan and Bob Johnson with regard to the City Market' sustainability.
5. Client Advisory Board: Scott stated the second meeting for this group will be held in
October, at which time new items of action will be given to them to work on.
6. Groesbeck Golf Course: Scott stated he is having discussions with the City regarding
additional opportunities for LEPFA's help and noted this has not been a good year for
the golf course due to inconsistent weather patterns.
7. State of Michigan per Diem: An increase for the State's per Diem is scheduled for
October. Scott discussed the State's requirements to qualify for the per Diem rate.
A discussion was held with regard to the rates and how it is almost impossible to
provide a nice food function for State groups because of the limited amount of funds
provided.
8. Vacant Positions: Scott reported the first round of interviews has been completed for
the Vice-President of Finance position and we are moving forward with a decision.
Newly titled "Creative Services" (marketing, design work, graphics) position has been
posted as well.
9. Employee Evaluations: Scott reported employee evaluations are underway and will be
completed by the end of the month.
10. Harvest Fest: The City Market's annual Harvest Fest date has been changed to October
18`1' so as not to coincide with the U of M and MSU game.
11. Ticket Requests: Scott stated he has tickets available for the next MMA (mixed martial
arts), Lansing Derby Vixens and How to Halloween events. If anyone is interested,
please contact Scott or Shelly.
LEPFA Board of Commissioners Meeting
Page 5
September 23, 2014
D. PERSONNEL COMMITTEE: Commissioner Janssen reported the Committee met last
week and noted it was more an informational meeting as opposed to an action meeting.
Topics of discussion included updates to the Employee Manual (to be implemented by
January/February 2015), Bereavement policy, training, vacant positions, Affordable Care
Act and its impact. It was reported Scott will advise for updates to salary positions based
on industry standards.
E. STRATEGIC PLANNING COMMITTEE: Commissioner Mickens reported the
Committee met last week; noting this meeting, too, was informational as opposed to
an action meeting. Topics of discussion included updates on the stadium project, the
City Market Strategic Planning sessions, development of Lansing Center business plan,
updating of LEPFA's Operating Agreement with the City; which expires in 2016. A
suggestion to coordinate a calendar or timeline of all projects based on actions and
decisions that take place on each project is being considered.
F. Vice-President Reports:
1. Gus Pine—VP of Marketing/Sales reported the following:
a. Michigan Township Association has chosen the Lansing Center to hold their 2017
event. This was a joint effort by both the CVB and LEPFA. A lunch was hosted at
Troppo with their Board, along with the CVB, LEPFA and Radisson staff.
Basically, our group sold Lansing to their Board and they are happy to be hold their
2017 event in Lansing.
State Associations make-up 60% of our business and MSAE (the Association that
represents Associations) will hold their event at the Lansing Center in June 2015.
The first planning meeting for this event will be this Thursday or Friday.
b. We are holding our Board meeting at the CVB today because KNOPF has rented
the entire Lansing Center facility for their event. We lost this event a couple of
years ago, but they are happy to be back.
c. A test of the new Lansing Center website is up and running and we will reach out
to four clients and select internal staff to test the website and get feedback.
2. Paul Ntoko —VP of Food &Beverage reported the following:
a. The level of activity in the Lansing Center over the past few months has been very
exciting and this month as well as October will prove to be just as exciting.
b. User/Web friendly catering menus will be included on our new website.
3. Heidi Brown—VP of Administration reported the following:
LEPFA Board of Commissioners Meeting
Page 6
September 23, 2014
a. A hiring decision for the vacant Vice-President of Finance position will be made this
week. The Part-Time Catering Sales position has been filled and a Facilities
Foreperson position and Creative Services Coordinator position are currently open.
b. LEPFA U, a Quarterly training session held for all staff was last Tuesday. This
Quarter's topic was safety. Tristyn Wright Meyer (Chair of the Safety Committee),
was instrumental in securing speakers for this event.
c. Healthcare renewal is underway, FMLA training has been issued to all Management
and Supervisory Staff, the United Way Campaign is underway and the FLEX Spending
renewal is also underway.
d. The new minimum wage increase affected 5 Box Office staff and 18 Event Staff.
4. Tristyn Wright Meyer—VP of Operations reported the following:
a. There were two sessions of Safety information for last week's LEPFA U; the first
topic was about workplace safety during an active shooting and the second session
was Managing safety as a process and not a program.
Scott reviewed the LEPFA U themes that have been covered so far.
Commissioner Butler asked if LEPFA holds evacuation drills and if there are small
cards available to all staff with Management phone numbers. Commissioner Butler
asked what was covered in the FMLA training. Heidi reviewed the agenda and what
information was made available to the staff.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Sims-Wright: Commissioner Sims-Wright stated she attended two events
held recently at the Lansing Center—Kids Connect and Community Connect. She noted
the building had about 3,000 people inside and noted how immediate the staff and crew
were readily available to tear-down and clean-up after the event was over.
B. Commissioner Kaltenbach: Commissioner Kaltenbach asked why there are no longer door
count reports for the City Market. Tristyn stated that one of the counters is broken and needs
to be replaced; otherwise the counts are inaccurate. Chairman Barron stated it is important to
have accurate counts and Commissioner Butler stated that replacing the counters is just a cost
of doing business.
C. Commissioner Butler: Commissioner Butler asked if LEPFA accepts nonprofit (gratis) use
for the Lansing Center. Scott stated there are guidelines from the City that we have to follow;
although not many use the funds and Council has restrictions on the parameters in which the
funds can be used. Jim DeLine stated that Council has been charged with doing a better job
in getting that information out to the public and stated he will get that information out to all.
LEPFA Board of Commissioners Meeting
Page 7
September 23, 2014
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: A motion was made to adjourn the meeting.
MOTION: Commissioner Barron SUPPORT: Commissioner Janssen
At 9:11 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
TUESDAY, NOVEMBER 18, 2014
CROWNE PLAZA LANSING WEST HOTEL
925 S. CREYTS RD., LANSING, MI 48917.
Respectfully Submitted,
Shelly Busse
Recording Secretary
MINUTES OF A SPECIAL MEETING OF
THE LANSING BUILDING AUTHORITY
HELD ON TUESDAY, SEPTEMBER 30, 2014, 2:00 p.m.
Members Present: Chad Gamble, Public Service Director, Chair r,
Angie Bennett, Finance Director, Treasurer
Janene McIntyre, City Attorney, Secretary
Others Present: Donald Kulhanek, Chief Deputy City Attorney and C-;
Mary Jo Powell, Recording Secretary, City Attorney's Offiee
7C 7CX]FX]F�C 5'
Q�
The meeting was held in the Public Service Conference Room, 7th Floor, City Hall, and way?
called to order by Chad Gamble, at 2:10 p.m.; all members were present.
Mr. Gamble began the meeting by introduction of agenda item#l, which is the Stadium Outfield
Project.
Don Kulhanek addressed the committee to explain the title issue concerning the LBA and the
Outfield Project. During the title search, it was discovered that a portion of the property was
titled in the name of the LBA. It is necessary for the LBA to quit claim some portion of the
referenced property to the City so that the City can, in turn, transfer it to the developer at the time
of closing. Further explanation was provided. Mr. Kulhanek is coming before the committee
with a resolution that would authorize the Chairperson of the LBA to quit claim the described
property to the City.
Discussion ensued as to the description of the parcel being quit claimed. Don provided a
diagram for review by the committee.
Motion was made by Angie Bennett for approval of the Resolution, as presented. Support by
Janene McIntyre. Motion carried 3-0.
2. Other Business: Member Janene McIntyre stated that at the next meeting the
minutes from the previous meeting and this meeting will be
presented for approval.
3. Public Comment: None
1
4. Adjourn: Motion by Janene McIntyre; supported by Angie Bennett; the meeting
was adjourned by unanimous vote at 2:20 p.m.
Recorded and Submitted by:
Mary Jo Powell, Recording Secretary
Executive Legal Assistant, City Attorney's Office
2
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
OCTOBER 28, 2014
MINUTES
At 8:08 a.m., Chairman Tim Barron, called the meeting to order in Hall B of the Lansing Center,
located at 333 E. Michigan Ave., Lansing, MI 48933.
COMMISSIONERS PRESENT: Tim Barron, James W. Butler III, Charles Janssen, Tim
Kaltenbach, Charles Mickens, Linda Sims-Wright, Charlotte Sinadinos, Jim DeLine (Ex-Officio) and
Angela Bennett (Ex-Officio).
r—
COMMISSIONERS EXCUSED: Cindy Bowen and Robert Johnson (Ex-Officio).
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright Meyer, Heidi Brown, Gus Fine,h
Jennifer McFatridge, Shelly Busse, Lori Mellentine—Lansing Entertainment&Public Facitfties-_ Fri
Authority; Jack Alexander and Dirk Spillemaeckers—AMTA.
c-) = r-1
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda. r
r� d
IV. PUBLIC COMMENT:
Jack Alexander stated at the last LEPFA Board meeting he stated the digital boards at the ball
park are inaccurate and suggested the Lugnuts staff take over the programming of the boards.
Jack stated he has seen no changes with accuracy on the boards and still thinks the Lugnuts
should have control of the boards. Scott stated if the Lugnuts want to control the boards, then they
will have to purchase the entire computer system to operate it and at this time, they would
rather LEPFA continue to program the boards.
Jack asked why there was a delay with the start of construction at the ball park, why the 5
million dollars was cut to 3 million dollars, are we purchasing new or refurbished equipment,
are materials changing? Jack stated there are answers to these questions and he would like to
know what those answers are.
Scott stated that during his report he will address those questions.
V. APPROVAL OF THE MINUTES FOR SEPTEMBER 23, 2014: A motion was made to
approve the minutes from the September 23, 2014 meeting.
MOTION: Commissioner Sims-Wright SUPPORT: Commissioner Janssen
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron discussed and distributed an article regarding
the ball park project that was in the Lansing State Journal today. Chairman Barron noted the
article reports that City Council will have the opportunity to approve the additional 3
LEPFA Board of Commissioners Meeting
Page 2
October 28, 2014
million dollars in funds. It was noted that the article did contain inaccurate information
with regard to the bond information. Further noted, additional money will come from
Gillespie snd the Lugnuts.
Chairman Barron reminded everyone about sponsoring a carriage for the Silver Bells
in the City event and stated his company will once again sponsor a carriage and asked if
the LEPFA Board would be willing to sponsor again this year. Commissioners Kaltenbach,
Sinadinos, Janssen, Butler, Sims-Wright and Mickens all offered to contribute to sponsor
a carriage.
B. SECRETARY/TREASURER'S REPORT:
Jennifer McFatridge, Vice-President of Finance, reported financial information
for month-ending September 2014:
1. Lansing City Market: Total Operating Revenue year-to-date is $28,035 compared
to the prior year's amount of$34,314. Total Expenses year-to-date is $49,359
compared to the prior year's amount of$49,097. Excess Revenues over Expenses
year-to-date is a loss of($15,276) compared to last year's loss amount of($9,161).
Balance Sheet: Total Cash is $57,326 compared to last year's amount of$97,475. Total
Current Assets is $69,122 compared to last year's amount of$115,796. Accounts
Receivable is $7,534 compared to last year's amount of$13,375. Accounts Payable is
$35,724 compared to the prior year's amount of$29,786. Unreserved Equity is $29,790
compared to the prior year's amount of$66,492.
Budget vs. Actual: Total Operating Revenue is behind budget by ($6,428). Total
Operating Expenses is ahead of budget by $1,431. Excess Revenues over Expenses year-
to-date is behind budget by ($4,997).
2. Cooley Stadium: Total Operating Revenue year-to-date is $3,482 compared to last
year's amount of$1,374. Total Expenses year-to-date is $87,887 compared to the prior
year's amount of$87,859. Excess Revenues over Expenses is a loss of($41,531)
compared to last year's loss amount of($44,115).
Balance Sheet: Total Cash is $143,873 compared to last year's amount of
$91,656. Accounts Receivable is $25,106 compared to the prior year's amount of
$3,148. Total Assets are $273,244 compared to the prior year's amount of$200,206.
Unreserved Equity year-to-date is $54,527 compared to the prior year's amount of
$53,507.
Budget vs. Actual: Total Operating Revenue year-to-date is $202 ahead of budget.
Total Expenses are ahead of budget by $10,638.
LEPFA Board of Commissioners Meeting
Page 3
October 28, 2014
3. Lansing Center: Total Operating Revenue year-to-date is $1,187,146 compared to
the prior year's amount of$864,343. Total Expenses year-to-date is $1,482,509
compared to the prior year's amount of$1,285,971. Excess Revenue over
Expenses are a loss amount of($119,434) compared to the prior year's loss amount of
($254,993).
Balance Sheet: Total Cash is $43,477 compared to last year's amount of$67,702.
Accounts Receivable is $694,467 compared to the prior year's amount of$560,306.
Accounts Payable is $155,079 compared to last year's amount of$199,216.
Unearned Revenue/Advance Rent is $332,186 compared to the prior year's amount of
$450,440. Unreserved Equity year-to-date is $541,443 compared to the prior year's
amount of$103,425.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $498,869. Total
Expenses are over budget by ($143,729). Excess Revenue over Expenses is ahead of
budget by $312,690.
Commissioner Sims-Wright asked if the loss at Cooley Stadium is due to low
attendance. Scott stated the way the subsidy money is allocated throughout the year
gives the impression that there is a loss; once winter arrives and we see the next subsidy
allotment, the loss will even out.
Secretary/Treasurer Tim Kaltenbach moved that the September 2014 financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center be received as
published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Janssen
Motion unanimously carried.
C. STRATEGIC PLANNING COMMITTEE: No report.
D. PERSONNEL COMMITTEE: No report.
E. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Ball Park Project Update: Scott reported the process has been changing daily and
reviewed what has been changed. Scott stated the original project costs were projected
for 18.5 million dollars; after cutting out non-essentials and rebidding the project, the
costs came in at 15 million dollars. After meeting with subcontractors and engineers about
two weeks ago, it was determined that the costs could not be cut down to 10.5 million
LEPFA Board of Commissioners Meeting
Page 4
October 28, 2014
dollars without cutting into fan amenities and other vital items. Another 3 million dollars
is still needed to complete the project; the Lugnuts will pay 1.5 million and we are asking
the City for the remaining 1.5 million. An extension was added to the lease to account for
the additional payments. Scott reviewed the changes being made to cut down on costs;
noting these cuts will save about $170,000. Scott stated there will still be significant
changes to the ball park and a contingency dollar amount of$600,000 is typical for any
project of this size. Scott stated we are trying to keep the bond payments lower than the
previous payments.
Commissioner Kaltenbach asked what the estimated bond payment will be. Angela
Bennett stated she doesn't have that information with her today, but the amount will be
lower than the previous bond amount.
Commissioner Kaltenbach asked what will happen to the additional 10% if the weather
turns out to be favorable. Scott stated the contractors have open books and are allowed to
be reviewed at any time; if the weather is good, then that means there will be additional
money to spend on some of the other items.
2. Healthcare: Scott reported LEPFA's renewal date is December lst and the Healthcare
Committee is working with Greg Brogan on the renewal. There are increase amounts
of 12.5% to 13.5% (which we did not budget for); however, Greg was able to get us
grandfathered in as a large employer. These rate increases are partially due to the new
healthcare laws; if we can make it until June 1 St (traditional renewal period), the laws may
change again.
3. Vacant Position: Currently there is a full-time Marketing Services Coordinator position
open and there may be an additional marketing position posted as well.
4. Capital Improvements: Scott reported there are several projects (concourse carpet, exhibit
hall air wall repairs, decor upgrades) that will need capital dollars and will require help
from the Board to lobby for these dollars. Scott stated we will need to prepare a five year
Capital Improvement Plan.
5. LRCC Catalyst Event: Scott attended this event and noted it was a great event with a lot
of momentum and was well attended. The event focused on continuing to move this
region forward.
6. Strategic Planning: Scott reported discussions were held regarding the City Market,
Groesbeck Golf Course and the LEPFA Operating Agreement.
Jack Alexander asked why there was a two week delay in start of construction at the ball
park. Scott sated it was a money timing issue; making sure the money was in the bank
before construction began.
LEPFA Board of Commissioners Meeting
Page 5
October 28, 2014
Chairman Barron reminded everyone of the LEPFA Board Holiday Reception scheduled
for December 11"'. Scott stated the Holiday Reception invitations are in the process of
being created.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Heidi Brown:
-Vacant Accounting Manager position posting closes on 10/31/14
-Flu shot clinic today at 2:00 p.m.
-LEPFA U topic for 4`" Quarter is Professional/Personal Development; scheduled for
December 12cn
-Healthcare renewal date is 12/1/14; then we will be back in line with our fiscal year with
another renewal date on 6/1/15
-"Turkeys" for sale for $1.00 to benefit the Lansing Food Bank start today and run
through 11/17/14; brought some to this meeting if anyone is interested in purchasing
-The annual Capital Area United Way drive is currently underway
-LEPFA Staff Holiday party is scheduled for 12/12/14 in the afternoon
-We will have the St. Vincent's Giving Tree again this year
-The Marines will use the Lansing Center as a drop-off location for Toys for Tots during
Silver Bells in the City
2. Gus Pine:
-Apologies for our meeting space today; the building is full
-The Lansing Center had a strong I" Quarter and the PACE Report indicates positive
numbers for the rest of the fiscal year. Sales is currently working to fill spots for 2015 —
2016 year.
-Marketing projects are focused on future sales, a new website, an in-house photographer
and new logo. The Marketing Services Coordinator position is open with interviews
starting this week.
-We hosted our 2"d Client Advisory Board meeting last week and the main topic was
customer service.
Commissioner Kaltenbach stated the PACE report indicates budget is off by $30,000;
how will this amount be made up? Gus stated that we already have conventions booked
and the revenue is there; noting we will exceed budget based on smaller events that are in
the process of being booked. Gus stated we should end up 15% - 20% ahead of budget.
3. Paul Ntoko:
-September was a very productive month for Food &Beverage and October will be better
than expected as well
-Groesbeck Golf Course food & beverage operations are closed for the season
-Year-to-date, we have donated 38,000 pounds of food to Food Movers
LEPFA Board of Commissioners Meeting
Page 6
October 28, 2014
VII. COMMISSIONER & STAFF COMMENTS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:53 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR:
TBD
Respectfully Submitted,
Shelly Busse
Recording Secretary
LANSING ENTERTAINMENT & PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
NOVEMBER 18,2014
MINUTES
At 8:06 a.m., Chairman Tim Barron, called the meeting to order in the REO Room of the Crowne
Plaza Lansing West Hotel, located at 925 S. Creyts Rd., Lansing, MI 48917. rry-
COMMISSIONERS PRESENT: Tim Barron, James W. Butler III, Charles Janssen, Ti_
Kaltenbach, Linda Sims-Wright and Charlotte Sinadinos. r-1
r:. C-)
COMMISSIONERS EXCUSED: Angela Bennett(Ex-Officio), Cindy Bowen, Jim Define (Px-
Officio) and Robert Johnson (Ex-Officio).
OTHERS PRESENT: Scott Keith, Paul Ntoko, Tristyn Wright Meyer, Heidi Brown, GuQinL
Jennifer McFatridge, Shelly Busse, Lori Mellentine—Lansing Entertainment& Public Fadlitiev,
Authority; and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda.
IV. PUBLIC COMMENT:
Jack Alexander asked if a decision has been made with regard to the type of lockers that will be
installed as part of the upgrades to the stadium, when work on the roof will begin on the stadium
when City Council will vote with regard to the additional funding requested for the stadium
project.
Scott stated the additional funding request was presented to City Council last week; with a public
hearing scheduled for a date in December. Scott reported work on the roof will begin soon and he
explained the process of the replacement; noting that the curved portion of the roof is not part of
the project. Scott reported the locker composition has not been determined and noted the wish list
for the lockers includes individual seats in each locker as opposed to bench seating. Visitor
lockers will be made with the best that is available of the current lot.
V. APPROVAL OF THE MINUTES FOR OCTOBER 28, 2014: A motion was made to
approve the minutes from the October 28, 2014 meeting.
MOTION: Commissioner Janssen SUPPORT: Commissioner Sinadinos
Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Barron reported on the March of Dimes event that
was held yesterday at the Kellogg Center and stated he would love to see this event come
downtown.
LEPFA Board of Commissioners Meeting
Page 2
November 18, 2014
B. SECRETARY/TREASURER'S REPORT:
Jennifer McFatridge, Vice-President of Finance, reported financial information
for month-ending October 2014:
1. Lansing City Market: Total Operating Revenue year-to-date is $37,078 compared
to the prior year's amount of$44,624. Total Expenses year-to-date is $63,521
compared to the prior year's amount of$66,308. Excess Revenues over Expenses
year-to-date is a loss of($16,488) compared to last year's loss amount of($12,439).
Balance Sheet: Total Cash is $50,457 compared to last year's amount of$95,141. Total
Current Assets is $62,912 compared to last year's amount of$112,057. Accounts
Receivable is $8,493 compared to last year's amount of$12,321. Accounts Payable is
$24,480 compared to the prior year's amount of$28,508. Unreserved Equity is $28,578
compared to the prior year's amount of$63,213.
Budget vs. Actual: Total Operating Revenue is behind budget by ($8,596). Total
Operating Expenses is ahead of budget by $2,225. Excess Revenues over Expenses year-
to-date is behind budget by ($6,371).
2. Cooley Stadium: Total Operating Revenue year-to-date is $3,665 compared to last
year's amount of$1,660. Total Expenses year-to-date is $110,886 compared to the prior
year's amount of$108,199. Excess Revenues over Expenses is a loss of($41,045)
compared to last year's loss amount of($41,119).
Balance Sheet: Total Cash is $114,833 compared to last year's amount of
$156,163. Accounts Receivable is $137,570 compared to the prior year's amount of
$84,142. Total Assets are $361,807 compared to the prior year's amount of$347,381.
Unreserved Equity year-to-date is $57,751 compared to the prior year's amount of
$56,489.
Budget vs. Actual: Total Operating Revenue year-to-date is $158 ahead of budget.
Total Expenses are ahead of budget by $8,277.
3. Lansing Center: Total Operating Revenue year-to-date is $1,867,272 compared to
the prior year's amount of$1,526,830. Total Expenses year-to-date is $2,113,248
compared to the prior year's amount of$1,889,954. Excess Revenue over
Expenses are a loss amount of($6,742) compared to the prior year's loss amount of
($129,922).
Balance Sheet: Total Cash is $47,711 compared to last year's amount of$51,347.
Accounts Receivable is $898,952 compared to the prior year's amount of$670,694.
Accounts Payable is $144,091 compared to last year's amount of$234,613.
LEPFA Board of Commissioners Meeting
Page 3
November 18, 2014
Unearned Revenue/Advance Rent is $338,867 compared to the prior year's amount of
$407,156. Unreserved Equity year-to-date is $659,713 compared to the prior year's
amount of$228,495.
Budget vs. Actual: Total Operating Revenue is ahead of budget by$613,644. Total
Expenses are over budget by ($273,335). Excess Revenue over Expenses is ahead of
budget by $297,405.
Scott noted that once the City Market is at full occupancy; the Market's budget will
be back on track.
Secretary/Treasurer Tim Kaltenbach moved that the October 2014 financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center be received as
published and further that the monthly expenses for each entity be accepted.
MOTION: Commissioner Kaltenbach SUPPORT: Commissioner Sinadinos
Motion unanimously carried.
C. STRATEGIC PLANNING COMMITTEE: No report.
D. PERSONNEL COMMITTEE: No report.
E. PRESIDENT & CEO REPORT: Scott Keith, President& CEO, reported the following:
1. Thank You: Scott acknowledged Commissioner Bowen for the use of the REO Room
for today's meeting and noted next year, there are 5 —6 meetings that will have to be held
off-site due to the Lansing Center being at full capacity on Board days.
2. December Board Meeting: Scott stated we typically don't have a December meeting, but
this year we may have to have one based upon the completion of the audit. The audit
needs to be reviewed and approved by the Board so it can be ready for the City in the new
year.
3. Board Holiday PartX: Scott distributed a hard copy of the invitation for all to review and
noted the date is 12/11/14; invitations were sent electronically last Friday.
4. Schedule: Scott reported he will be out of town December 3`d through December 91h.
5. Common Ground Contract: Scott reported the contract with Meridian Entertainment is
almost completed and explained the details of the new contract. Scott stated the contract
with the City is pending; which is normal as it has to go through several levels for
LEPFA Board of Commissioners Meeting
Page 4
November 18, 2014
approval. A Volunteer Holiday Dinner will be held on December 2nd in lieu of the wrap-
up party typically held after Common Ground is over.
6. 2016 Budget: Scott reported Jennifer is working with the Vice-Presidents on next year's
budget.
*Commissioner Sims-Wright entered the meeting at 8:36 a.m.
7. City Market: Scott stated we are working on the City Market business plan; reviewing
rental structures and space value.
8. Groesbeck: Scott reported the contract is completed and the City will receive this week.
Scott discussed a possible access road through park space that is part of Groesbeck.
9. Administrative Board Report: Scott reviewed the Jackson National Life Holiday Party
that will be hosted at the Lansing Center this Saturday; noting the challenges associated
with the event.
LEPFA U will be held on December 12th and the topic is Personal/Professional
Development; Commissioner Bowen has agreed to sit on the panel. The Staff Holiday
Party will then take place after LEPFA U on the same day. This year's event will be held
at Zap Zone.
Scott provided an update on work being done at the ball park and stated the value
engineering piece of the project is almost complete. Scott stated bids for kitchen
equipment and POS system will go out soon. Currently, the project is 2 days ahead of
schedule.
F. STAFF REPORTS—VICE PRESIDENTS/STAFF:
1. Tristy: Tristyn reminded everyone of the Marketplace tour at 10:00 a.m. today and
noted the map/itinerary that was distributed. Tristyn reported on the new Holiday d6cor in
the Lansing Center; Michigan Events did all of our decorating this year. Tristyn reminded
everyone of Silver Bells in the City scheduled for this Friday and stated the parade will
be broadcast via live stream in Hall C.
2. Gus Pine: Gus reported the new Marketing Services Coordinator—Lesley, will start in
her new position on Monday,November 24th. Gus stated the 2nd Client Advisory Board
meeting was held last month and it went very well; the focus was on customer service
and we received good feedback. Gus discussed a"one-stop and shop"type of scenario
and noted Tristyn will be working with a client to test this type a service.
Commissioner Butler what clients attend these advisory meetings. Gus stated MI
Veterinary Assn., MI Optometric, MI Safety, MI Dental and a Boat Show(public)
representative are all members of this committee. Gus stated we will change group
LEPFA Board of Commissioners Meeting
Page 5
November 18, 2014
members from time to time to keep the committee fresh. Gus reported the Holiday Board
Party focus this year will be on recognizing key clients. Gus stated he will provide Board
members with guest(client) information prior to the event so everyone knows who they
are interacting with.
Chairman Barron asked Gus if DayGlo will be back this year. Gus stated yes, in January.
3. Heidi: Heidi reported that we currently are in open enrollment for our healthcare and the
new policy begins on December 1st. Heidi reported the St. Vincent's Angel Tree is up and
decorated in our reception area.
4. Paul: Paul noted we have an interesting week ahead with Jackson National Life, Silver
Bells and other holiday parties. Paul stated his department is working on menu updates
which will also include a concessions menu update.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Janssen: Commissioner Janssen asked for an invoice for the carriage ride
sponsorship for Silver Bells.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:52 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED_FOR:
JANUARY 27, 2015
RADISSON HOTEL - REGENCY I ROOM
Respectfully Submitted,
Shelly Busse
Recording Secretary