HomeMy WebLinkAbout2013 LEPFA Minutes LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTI 9 TY,_ r no
BOARD OF COMMISSIONERS MEETING " _` I °' -
JANUAR ' 22, 2013
MINUTES
At 8:07 a.m. Chairman Charles Mickens called the meeting to order in the Governor's Room of the
Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Tim Kaltenbach,
Charles Mickens and Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Charles Janssen, Kris Nicholoff, Angela Bemiett(Ex-Officio) and
Robert Johnson(Ex-Officio).
OTHERS PRESENT: Scott Keith, Greg Soleau, Tristyn Wright, Heidi Brown, Gus Pine, Paul
Ntoko, Shelly Busse—Lansing Entertainment& Public Facilities Authority, Jody Washington—
Lansing City Council, Dirk Spillemaeckers—AMTA and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT: Jack Alexander, Lansing Lugnuts season ticket holder, reported he
called the Baseball Hall of Fame to inquire if the organization provided grants for minor league
stadiums. The representative suggested he contact the State's Economic Development Department
for grant information. Mr. Alexander stated he contacted his State Representative, Andy Schor,
for information. He was told that the stadium does qualify for grant money; however,the grant
must be applied for by someone from the stadium's organization.
Mr. Alexander stated he would like to know when the facilities study will take place and that he is
willing to work with anyone to help solve the issues at the stadium permanently.
V. APPROVAL OF THE MINUTES FOR NOVEMBER 27, 2012: A motion was made to
accept the minutes as published. MOTION: Commissioner Sinadinos. SECOND: Commissioner
Bowen. Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the Month Ending December 31, 2012:
Greg Soleau, Vice-President of Finance, reported he will provide year-to-date financial
information based on the December 2012 financial statements. Greg stated we are
doing well through December and he is optimistic about the fiscal year.
a. Lansing City Margot: Total Operating Revenue year-to-date is $67,023 compared
LEPFA Board of Commissioners Meeting
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January 22, 2013
to the prior year's amount of$71,711. Building Rental year-to-date is $54,865
compared to the prior year's amount of$56,202. Total Operating Expenses year-to-
date are $96,555 compared to the prior year's amount of$92,356. Excess Revenues
over Expenses year-to-date are a loss of($16,366) compared to the prior year's loss
amount of($7,344).
Balance Sheet: Accounts Receivable is $9,270 compared to the prior year's amount
of$5,398. Accounts Payable for the current year is $29,839 compared to the
prior year's amount of$21,553. Unreserved Equity for the current year is $93,325
compared to the prior year's amount of$104,982.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $1,508 and Total
Operating Expenses are behind budget by ($8,194). Excess Revenues over Expenses
year-to-date is behind budget by ($6,685).
b. Cooley Stadium: Total Operating Revenue year-to-date is $2,309 compared to the
prior year's amount of$3,068. Total Expenses year-to-date are $148,628 compared
to the prior year's amount of$141,502. The Miscellaneous amount included is for
PSD Assessment. Excess Revenues over Expenses year-to-date is a loss amount of
($34,906) compared to the prior year's loss amount of($27,757).
Balance Sheet: Accounts Receivable for the current year is $8,530 compared to the
prior year's amount of$30,261. Accounts Payable is $102,119 compared to the prior
year's amount of$136,874. Unreserved Equity is $102,876 compared to the prior
year's amount of$101,509.
Budget vs. Actual: Total Operating Revenue is ($1,790) behind budget.
Total Operating Expenses are $12,531 ahead of budget. Excess Revenues over
Expenses year-to-date are $10,740 ahead of budget.
c. LansinIZ Center: Total Operating Revenue year-to-date is $1,992,457 compared to
the prior year's amount $2,017,355. Total Operating Expenses year-to-date are
$2,736,734 compared to the prior year's amount of$2,586,924. Excess Revenues
over Expenses year-to-date are a loss amount of($303,558) compared to the prior
year's loss amount of($121,287). The Miscellaneous amount is for the PSD
Assessment.
Balance Sheet: Accounts Receivable is $376,212 compared to the prior year's
amount of$430,814. Accounts Payable is $159,643 compared to the prior year's
amount of$225,388. Unreserved Equity for the current period is $38,827
compared to the prior year's amount of$195,948.
LEPFA Board of Commissioners Meeting
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January 22, 2013
Budget vs. Actual: Total Operating Revenue is $95,050 ahead of budget. Excess
Revenues over Expenses is $2,304 ahead of budget.
Secretary/Treasurer Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending December 31, 2012 be received as published and further that the
monthly expenses for each entity be accepted.
SUPPORT: Commissioner Butler. Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT:
1. President/CEO Scott Keith reported the following:
a. 2013 - 2014 Budget: Scott reported preparations have begun for next year's
budget; noting there are concerns about our margins due to rising costs. Scott
stated he will look for a way to raise rates where we can and several meetings
have been scheduled with the Vice-Presidents to work on the budget. Scott
stated that a draft of the budget is expected to be provided at next month's
LEPFA Board meeting.
b. Lansing City Council: Scott welcomed Councilwoman Jody Washington to the
LEPFA Board for another year. Scott reported he spoke with Councilman
Quimley regarding approval of Glenn Hills as the Lansing City Market repre-
sentative for the LEPFA Board; noting the approval should happen prior to the
next Board meeting.
c. Lansing Lugnuts: Scott reported he has a meeting with Tom Dickson, owner of
the Lugnuts, to discuss (next year's) capital improvements for the ballpark as
well as discuss revenue generating ideas. Scott reported we will acquire the
Michigan High School Baseball & Softball tournaments in 2014 and 2015.
Commissioner Butler asked what role Tom Dickson has with regard to capital
improvements. Scott stated Tom Dickson provides recommendations from the
team and we consider along with our stadium recommendations.
d. Lansing City Market: Scott reported he and Heather Hymes are working with a
potential new business—Walking Waffle, to join the City Market. Improvements
are underway at the City Market to attract new business. Scott reported the
City Market has received a $21,000 grant from the Michigan Nutrition Network
which will allow Heather to lure a part-time Nutrition Specialist. Scott stated
Heather is working on other grants as well. Scott reported additional advertising
is in place for the City Market. Scott reported there will be a mini chili cook-off
at the City Market on February 16`" and the winner will have a booth at the BWL
Chili Cook-Off in May. Scott reported the Bunny Hop is set to take place on
March 23`d
e. Common Ground: Scott stated there will be an announcement in the next week
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.January 22, 2013
or two.
f. CVB/LEPFA Joint Luncheon: Scott stated the luncheon is on Thursday, 1/31/13
at Noon.
g. Upcoming Events: Scott noted the tight turnaround from the circus to Michigan
Agri-Business and how the Lansing Center staff did a great job. Scott reviewed
events taking place at the Lansing Center over the next two weeks.
2. Vice-Presidents Report:
a. Greg stated last year's fiscal audit is complete and he will present it to the
Finance Committee at the next meeting. Greg reported the Accounting Depart-
ment has an open position for an Accounts Analyst.
b. Gus reported he will give an update on convention sales at the joint CVB/LEPFA
Board luncheon on 1/31/13. Gus stated he is encouraged by November/December
revenue and January has a good forecast as well. Gus stated he has been working
with the Marketing Department for the past several weeks and will have the
Marketing Services Coordinator position decided by the end of the week.
c. Tristyn reported the suite renovations at the ballpark should be completed by the
end of February or early March. Tristyn thanked those who helped with and
attended the Martin Luther King Jr. luncheon yesterday. Tristyn stated the staff did
a fantastic job with the circus. Tristyn reviewed an article titled"Beautiful Bonus"
inside "Association IiRa, ct" magazine that reports on the Lansing Center's
Recycling program. Tristyn reported the Board of Water & Light will install
two solar car charging stations at the City Market this Spring. Tristyn stated
there will be an Employee of the Month and Team of the Quarter announcement
today at 11:00 a.m.
d. Paul reported the Food & Beverage Operations Manager position has been filled;
Steve Keast (Bar & Concessions Supervisor) has been hired for the position—
which leaves his former position vacant and this position will be reviewed prior to
being filled. Paul reported November and December were good months for the
Food & Beverage Department; noting a 7% increase over budget. Paul reported
there has been an update to the online menu—some items have been added and
some removed. Paul stated he is currently reviewing future product costs.
e. Heidi provided an update on vacant positions; noting that all positions have been
posted on the LEPFA website. Heidi reported there are zero workers comp claims,
one short-term disability claim and zero long-term disability claims. Heidi
reported the annual United Way Campaign is complete; with 31% of employees
contributing. Heidi reported the Food Bank"Turkey" donations totaled $281 this
year; noting the City Market sold the "turkeys"this year as well. Heidi reported
LEPFA Board of Commissioners Meeting
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January 22, 2013
LEPFA U was successful once again this year. Heidi stated she is keeping up with
all Right to Work information as well as the Patient Protection &Affordable Care
Act information.
D. PERSONNEL COMMITTEE: A meeting is scheduled for next month.
E. LONG RANGE PLANNING COMMITTEE: Commissioner Barron reported
the last meeting was productive and another meeting will be scheduled in the next
month or two.
VII. COMMISSIONER & STAFF COMMENTS:
A. Councilwoman Washington: Councilwoman Washington asked that LEPFA communicate the
City Ordinance as it pei-tains to signage in our contract with clients; noting the amount placed
around the City and the removal of signage once the event has concluded.
B. Commissioner Bowen: Commissioner Bowen asked who will represent LEPFA at the
Mayor's Preview Breakfast. Scott stated he and Commissioners Barron, Sinadinos, Butler,
Nicholoff and Kaltenbach will attend.
Commissioner Bowen asked Heidi if there is anything major for our employees to note with
regard to the Affordable Care Act. Heidi stated there isn't anything new; the notification
of exchange is due by 3/1/13 and we have complied with everything that we can at this time.
Commissioner Bowen asked Paul to explain how Food & Beverage ended with a 12%
revenue increase in December. Paul stated the Jackson National Life dinner and the Right to
Work event added additional revenue to the department.
C. Commissioner Butler: Commissioner Butler congratulated Heather Hymes for the grant
award. Commissioner Butler stated the staff did a great job with regard to the Martin
Luther King Jr. Luncheon, it was well attended and the largest held in Michigan.
Commissioner Butler congratulated Tristyn on her participation with the Commission;
noting that she brings a lot of value to the position.
D. Commissioner Barron: Commissioner Barron apologized for his lateness this morning; traffic
was bad. Commissioner Barron thanked Heather Hymes for being on his show yesterday;
noting her work behind the scenes and eloquence of speech—he stated he is very impressed
with her work. Conunissioner Barron commented the circus was better this year—much better
than last year and stated the staff did a great job with Bridal World and the Boat Show.
E. Chairman Mickens: Chairman Mickens stated he spoke with Heather regarding the grant and
gave her his compliments.
VIIL OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:54 a.m. a motion was made to adjourn the meeting.
MOTION: Commissioner Barron. SUPPORT: Commissioner Butler.
LEPFA Board of Commissioners Meeting
Page 6
Janua►y 22, 2013
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, FEBRUARY 26, 2013 AT
8:00 A.M. —GOVERNOR'S ROOM—LANSING CENTER; 333 E. MICHIGAN AVENUE,
LANSING, MI 48933.
Respectfully Submitted,
Shelly Busse - Recording Secretary
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
FEBRUARY 26,2013
MINUTES
At 8:09 a.m. Chairman Charles Mickens called the meeting to order in the Governor's Room of the
Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.
COMMISSIONERS PRESENT: Tim Barron, Angela Bennett (Ex-Officio) James W. Butler I11,
Charles Janssen, Robert Johnson (Ex-Officio), Tim Kaltenbach, Charles Mickens, Kris Nicholoff and
Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Cindy Bowen.
OTHERS PRESENT: Scott Keith, Greg Soleau, Tristyn Wright-Meyer, Heidi Brown, Gus Pine,
Paul Ntoko, Heather Hymes, Shelly Busse—Lansing Entertainment& Public Facilities Authority,
Dirk Spillemaeckers—AMTA,Nan Jasinowski—Lansing City Market and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT: Jack Alexander, Lansing Lugnuts season ticket holder, stated he
would like an update on when a facilities study will be done at the ball park; noting that for every
year a study is not done, we can expect an additional million dollars per year to be added to the
repair/maintenance costs of the ball park.
V. APPROVAL OF THE MINUTES FOR JANUARY 22,2013: A motion was made to
accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commssiore3�
Barron. Motion unanimously carried. -7
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the Month EndingJanuary anuary 31, 2013:
Greg Soleau, Vice-President of Finance, reported the following:
a. Lansine City Market: Total Operating Revenue year-to-date is $76,424 compared
to the prior year's amount of$82,898. Total Expenses year-to-date are $109,945
compared to the prior year's amount of$106,231. Excess Revenues over Expenses
year-to-date are a loss of($15,271) compared to the prior year's loss amount of
($4,385).
Balance Sheet: Accounts Receivable is $10,468 compared to the prior year's amount
of$10,642. Accounts Payable is $48,960 compared to the prior year's amount of
$26,142. Unreserved Equity is $94,420 compared to the prior year's amount of
$107,941.
LEPFA Board of Commissioners Meeting
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February 26, 2013
Budget vs. Actual: Total Operating Revenue is ahead of budget by $30 and Total
Operating Expenses are behind budget by ($8,983). Excess Revenues over Expenses.
year-to-date is behind budget by ($8,953).
b. Cooley Stadium: Total Operating Revenue year-to-date is $2,309 compared to the
prior year's amount of$3,068. Total Expenses year-to-date are $168,013 compared
to the prior year's amount of$166,063. Excess Revenues over Expenses year-to
-date is a loss amount of($17,098) compared to the prior year's loss amount of
($15,435).
Balance Sheet: Accounts Receivable amount is for a capital project. Accounts
Payable is $119,715 compared to the prior year's amount of$133,778. Unreserved
Equity is $119,040 compared to the prior year's amount of$113,722.
Budget vs. Actual:*Total Operating Revenue is behind budget by ($1,790).
Total Operating Expenses are $16,446 ahead of budget. Excess Revenues over
Expenses year-to-date are $14,655 ahead of budget.
c. Lansing Center: Total Operating Revenue year-to-date is $2,532,610 compared to
the prior year's amount$2,452,197. Total Operating Expenses year-to-date are
$3,368,707 compared to the prior year's amount of$3,154,696. Excess Revenues
over Expenses year-to-date are a loss amount of($315,269) compared to the prior
year's loss amount of($169,546).
Balance Sheet: Accounts Receivable is $438,660 compared to the prior year's
amount of$562,901. Accounts Payable is $184,655 compared to the prior year's
amount of$291,706. Unreserved Equity year-to-date is $29,099 compared to the
prior year's amount of$147,789.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $163,668.
Total Expenses are behind budget by ($198,542). Excess Revenues over Expenses
are behind budget by ($25,488).
Greg reported the Supplies/Materials line is higher due to the purchase (made
ahead of time) for a server replacement in December and Event Expenses has a
$45,000 amount for circus bleachers which will be offset by revenue.
Commissioner Janssen asked Greg to explain the $74,000 difference on the Event
Expenses line. Scott referenced Greg's explanation regarding the circus bleacher
amount of$45,000 that will be corrected with adding the revenue.
Vice-Chair Charlotte Sinadinos moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
.ti
c:
LEPFA Board of Commissioners Meeting
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February 26, 2013
period ending January 31, 2013 be received as published and further that the
monthly expenses for each entity be accepted.
SUPPORT: Secretary/Treasurer Kaltenbach. Motion unanimously carried.
2. 2011/2012 Fiscal Year Audit: Greg stated there is a bound copy of the audit
for each Commissioner to review and the copy is theirs to keep. Greg noted
the last page has an outline of job duty segregation; which is difficult for LEPFA
to abide by due to the small number of staff in the Finance Department. Greg
asked if anyone has questions regarding the information contained in the audit.
Commissioner Barron referenced page 9, asking for clarification for Bad Debt
Expenses of$210,810 for the Lansing Center. Scott stated this is Common Ground
support. Commissioner Barron asked for an explanation of the "Other" amount of
$110,000. Greg stated this amount is all small items (that don't fall under any given
category) added together.
Finance Committee Chair Tim Kaltenbach moved that the Fiscal Year End
Audit 2011 —2012 be accepted.
SUPPORT: Commissioner Sinadinos. Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT:
1. President/CEO Scott Keith reported the following:
a. Lansing City Market LEPFA Board Representative: Scott stated Glenn Hills
was approved to be a Commissioner for the LEPFA Board during yesterday's
Public Services Committee meeting. Scott welcomed Commissioner Hills to
the LEPFA Board.
b. Lansing City Market: Scott stated he met with the Merchants Association to
discuss upcoming developments with the Marketplace lot. Scott reported
Gillespie plans to break ground as soon as the weather is good and after that,
construction will begin. The construction will create parking issues for City
Market guests due to fencing required to surround the project to protect
guests. Gillespie will pay for guest parking that will be available across the street
from the City Market. Scott stated construction should take about one year to
complete. Scott reported he and Bob Johnson are also working on parking
arrangements for City Market guests and vendors. Chairman Mickens stated there
should be plenty of signage to indicate the reserved spots for City Market guests.
Scott stated the City is planning to create crosswalk markings/signage to section
off the parking area.
LEPFA Board of Commissioners Meeting
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February 26, 2013
c. Lansing Center Staff: Scott reminded the Commissioners that about a year ago
he stated that once the economy starts to improve, we may be at risk for turnover.
Scott stated the loss of staff started with Marketing Manager departure in
September and continues with the recent loss of staff in the Finance Department
as well as two Event Coordinators. Scott stated the loss is a concern;however, it
is an opportunity to be excited about hiring new staff.
d. Common Ground: Scott reported several announcements have been made over
the last few weeks; another announcement for opening night will be made soon.
A press conference for the Color Run will be held tomorrow. Scott gave credit
to the Greater Lansing Sports Authority for going after the race coordinator for
this event. Scott reviewed the acts announced so far and stated that ticket sales
are good. Scott reported on an opportunity to bring "Architects of Air" (a
traveling tour exhibit) to Common Ground;however, funding needs to be
obtained for this event so it can be free to the public—approximate cost is
$20,000.
e. Open Carry Policy: Scott reviewed an incident from the Michigan Republican
Party event that was held over the weekend involving an Open Carry issue. Scott
stated he spoke with media and attorneys much of yesterday about our policy.
Scott stated he believes our liquor license should serve as a ban against Open
Carry—but noted it could be argued that a certain percentage of our business
must have liquor involved in order for the ban to hold. Scott stated he continues
to discuss with our attorneys to come to a resolution.
2. Vice-Presidents Report:
a. Greg Soleau, Vice-President of Finance, stated he continues work on next year's
budget. Greg stated an Accounts Analyst has been hired and should begin work
next week.
b. Tristyn Wright-Meyer, Vice-President of Operations, stated Cooley Law
School Stadium renovations should be complete by the end of March and a
preseason meeting for the stadium will be held on March 14, 2013. Tristyn
reported the mini Chili Cook-Off event at the City Market went well; noting the
Waterfront won best chili category and Aggie Mae's won best salsa category.
The winners will have a booth at the BWL Chili Cook-Off in May. Tristyn
stated Aggie Mae now has one space at the City Market and Security continues
to monitor and be a presence at the City Market.
c. Paul Ntoko, Vice-President of Food& Beverage, reported January came in lower
than budget, however,F&B is up 28%to last year. The circus was down 33% and
February is 6%o over budget and 7% over last year. Paul stated menu changes have
been well received by our clients. Paul stated he is currently reviewing the vacant
Bar/Concessions Supervisor position and will decide how to proceed by the end of
LEPFA Board of Commissioners Meeting
Page 5
February 26, 2013
March.
d. Gus Pine, Vice-President of Sales/Marketing,reviewed events for the month of
February and noted the Pace report is down from last year; however,he is
confident we will make budget. Gus stated he will bring the PACE report for
next year to next month's Board meeting. Gus reported Kent Lenzen, Director
of Sales will make a presentation to the CVB Sales Team on how to sell a
convention center to clients—highlighting the differences between a hotel and a
convention center. Gus stated the CVB is working to update the Economic Impact
Report from 2008 to accurately reflect today's numbers. Once this report is
updated, the information will be shared with the Board, so when Commissioners
are speaking to community leaders, they have an idea of how we impact the
economy. Gus reported Shawmla Henderson has been hired to fill the vacant
Sales/Marketing Coordinator position; she began work last week.An offer has
been made to a candidate for the vacant Development Assistant position; the hope
is that she will begin this week. Gus invited everyone to the CVB Annual Report
Breakfast tomorrow at the East Lansing Marriott.
Commissioner Butler suggested that Board members be included on the invitation
to the CVB Annual Report meeting.
Commissioner Kaltenbach asked Gus to explain the dollar differences on the
PACE report for August loss of$16,600 in 2012 and the October loss of Lansing
Diocese of$23,000. Gus explained the Diocese conference is not always held, it
depends on what is going on within the Diocese if they decide to hold the
conference.
Commissioner Butler asked why the Deer& Turkey event went to the Summit.
Gus stated Deer& Turkey was happy with the Summit and we were able to
replace Deer& Turkey with TechSmith which is a corporate event that was
secured because of the Jackson National Life event. Gus explained how corporate
events are better revenue generators whereas public shows are not revenue
generators.
Scott reported he and Gus will attend the armual Chamber Dinner at the Kellogg
Center on Thursday night.
e. Heidi Brown, Vice-President of Administration, reviewed vacant positions and
those that have been filled; noting the Nutrition Specialist position at the City
Market is funded by grant dollars. Heidi stated there are zero workers comp cases
open, zero short-term disability cases open and one long-term disability case is
open. Heidi reported the Healthcare Committee meets regularly to discuss health-
LEPFA Board of Commissioners Meeting
Page 6
February 26, 2013
care options. Heidi reported she and Scott continue to attend seminars/webinars
regarding the Affordable Care Act.
Commissioner Barron asked Heidi how we are handling the 30 hour limit for
part-time staff. Heidi stated we are adhering to the 30 hour threshold and are
reviewing employee hours worked with each department's Vice President. Scott
stated we are reviewing our options and the evaluation period begins March 1,
2013.
D. PERSONNEL COMMITTEE: Commissioner Butler reported the committee met
Friday, February 22, 2013. The agenda included discussion with regard to vacant
positions, organizational changes, restructuring, employee benefits (including
healthcare) and new laws regarding part-time hourly staff. Commissioner Butler
stated a Workplace Violence Policy will be implemented and we are working with
our attorneys to create the policy; it was noted the attorneys are also reviewing
modifications to our existing Social Media policy and Workplace Violence policy.
Commissioner Butler stated the meeting was very comprehensive.
Commissioner Nicholoff stated the meeting was very informative for him; noting
the differences between working for an Association and a very diverse
organization such as LEPFA.
Scott reported he is working to implement an internal Diversity/Community/
Responsible Business committee.
E. LONG RANGE PLANNING COMMITTEE: Commissioner Barron reported
the committee met on Wednesday, February 20, 2013. The agenda included
discussion with regard to the casino; it was noted the lawsuit will go forward, capital
improvement monies left to spend for the Lansing Center and the stadium, Common
Ground updates and temporary City Market parking loss due to Gillespie
construction.
VII. COMMISSIONER& STAFF COMMENTS:
A. Conu-nissioner Nicholoff: Commissioner Nicholoff stated he likes the way the Greater
Lansing Sports Hall of Fame display looks on the first floor of the Lansing Center and
having music playing inside the building is a nice touch. Commissioner Nicholoff stated he
attended the MSAE conference that was held at the Lansing Center last week; noting he was
very impressed with the food, the layout and the facility in general. Commissioner Nicholoff
stated having a greeter at the doors this morning was also a nice touch.
B. Commissioner Barron: Commissioner Barron complimented Heather and the City Market
on the mini Chili Cook-Off that was hosted at the City Market on Saturday; noting he had a
great time and there were no complaints.
LEPFA Board of Commissioners Meeting
Page 7
February 26, 2013
C. Trist n Wright: Tristyn reminded everyone of the Bum1y Hop event that will be held at the
City Market on Saturday, March 23, 2013.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:31 a.m. a motion was made to adjourn the meeting.
MOTION: Commissioner Kaltenbach. SUPPORT: Commissioner Barron.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MARCH 26, 2013 AT 8:00
A.M. —BANQUET ROOM 2—LANSING CENTER; 333 E. MICHIGAN AVENUE, LANSING,
MI 48933.
Respectfully Submitted,
Shelly Busse - Recording Secretary
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
APRIL 23, 2013
MINUTES
At 8:02 a.m., Vice-Chair Charlotte Sinadinos, called the meeting to order in the Governor's Room of
the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Glenn Hills,
Charles Janssen, Tim Kaltenbach and Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio), Robert Johnson(Ex-Officio),
Charles Mickens and Kris Nicholoff.
OTHERS PRESENT: Scott Keith, Greg Soleau, Tristyn Wright Meyer, Heidi Brown, Gus Pine,
Paul Ntoko, Heather Hymes, Shelly Busse—Lansing Entertaimnent & Public Facilities Authority,
Dirk Spillemaeckers—AMTA,Nan Jasinowski—Lansing City Market and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT: Jack Alexander, Lansing Lugnuts season ticket holder, stated "the day
of reckoning" has arrived for the stadium. Mr. Alexander reported on several areas of concern
within the stadium; noting a light fixture is warped in the lobby due to water damage on the roof,
there are scratched windows in the clubhouse; paint is shipping in the restrooms and cup holders
are broken on several seats. Mr. Alexander stated the team can move at any time, if they so
choose. Mr. Alexander stated he is very disappointed that Commissioner Barron did not mention
the stadium in the Long Range Planning Committee meeting update.
V. APPROVAL OF THE MINUTES FOR FEBUARY 26, 2013: A motion was made to
accept the minutes as published. MOTION: Commissioner Barron. SECOND: Commissioner
Bowen. Motion unanimously carried. -
VI. REPORTS:
A. CHAIRMAN'S REPORT: No report. _ =
B. SECRETARY/TREASURER'S REPORT: Greg Soleau, Vice-President of Finance,
stated he reports year-to-date numbers and will provide financial information from"_-)
March year-to-date financial statements.
1. Monthly Financial Statements for the Month Ending March 31, 2013:
Greg Soleau, Vice-President of Finance, reported the following:
a. Lansinjz City Market: Total Operating Revenue year-to-date is $96,463 compared
to the prior year's amount of$105,386. Total Expenses year-to-date are $147,043
compared to the prior year's amount of$134,447. Excess Revenues over Expenses
year-to-date are a loss of($22,161) compared to the prior year's loss amount of
($453).
LEPFA Board of Commissioners Meeting
Page 2
April 23, 2013
Balance Sheet: Accounts Receivable is $20,703 compared to the prior year's amount
of$10,731. Accounts Payable is $26,051 compared to the prior year's amount of
$32,554. Unreserved Equity is $87,323 compared to the prior year's amount of
$111,874.
Budget vs. Actual: Total Operating Revenue is behind budget by ($1,691) and Total
Operating Expenses are behind budget by ($16,770). Excess Revenues over
Expenses year-to-date is behind budget by ($18,461).
b. Cooley Stadium: Total Operating Revenue year-to-date is $2,309 compared to the
prior year's amount of$3,068. Total Expenses year-to-date are $210,285 compared
to the prior year's amount of$201,434. Excess Revenues over Expenses year-to
-date is $15,015 compared to the prior year's amount of$22,953.
Balance Sheet: Accounts Receivable is $128,951compared to the prior year's
amount of$34,698. Accounts Payable is $170,945 compared to the prior year's
amount of$178,767. Unreserved Equity is $151,010 compared to the prior year's
amount of$157,044. The Net Event Development Fund is $82,006 compared to the
prior year's amount of$85,891.
Budget vs. Actual: Total Operating Revenue is behind budget by ($1,790).
Total Operating Expenses are $23,333 ahead of budget. Excess Revenues over
Expenses year-to-date are $21,543 ahead of budget. Greg stated money will be spent
over the next few months on improvements at the ballpark.
c. Lansiniz Center: Total Operating Revenue year-to-date is $3,499,596 compared to
the prior year's amount$3,586,957. Total Operating Expenses year-to-date are
$4,398,277 compared to the prior year's amount of$4,237,280. Excess Revenues
over Expenses year-to-date are a loss of($149,575) compared to the prior
year's amount of$113,058.
Balance Sheet: Accounts Receivable is $431,459 compared to the prior year's
amount of$519,366. Accounts Payable is $188,046 compared to the prior year's
amount of$182,141. Unreserved Equity year-to-date is $194,124 compared to the
prior year's amount of$430,294.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $112,678.
Total Expenses are behind budget by ($240,758). Excess Revenues over Expenses
are behind budget by ($109,711).
Commissioner Bowen asked Gus to explain the difference in March revenue. Gus
stated several groups rotated into April this year, so the difference should be a
wash; noting that April will be a good month.
LEPFA Board of Commissioners Meeting
Page 3
April 23, 2013
Scott referenced the Pace Report, stating the months of April, May and June will all
be ahead of last year and the key to making budget will be controlling expenses.
Commissioner Bowen referenced the Signage/Promotion line of the budget for the
Lansing Center and asked for clarification. Scott stated it is a timing issue with
Pepsi for our reimbursement.
Scott referenced the negative number in the Box Office line and stated we actually
owe the Circus money and the check will clear this month.
Finance Chair Tian Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending March 31, 2013 be received as published and further that the
monthly expenses for each entity be accepted.
SUPPORT: Commissioner Barron. Motion unanimously carried.
2. Chili Cook-Off Liquor License Resolution: Greg stated every year LEPFA sells
alcohol at the BWL Chili Cook-Off and we need approval from the Board in order
to complete the process with Liquor Control.
Finance Committee Chair Tim Kaltenbach stated the Finance Committee has
reviewed and approved the Chili Cook-Off Liquor License Resolution as
distributed, and moved that it be approved by the Board.
SUPPORT: Commissioner Barron. Motion unanimously carried.
3. 2013-2014 Draft Budget: Scott reported he presented the 2013-2014 budget to
City Council on April 8, 2013; noting this budget is in draft from until City Council
approves it.
Commissioner Bowen asked Scott what assumptions have been made for revenue
growth. Scott stated projection reviews were done for Lansing Center and the City
Market and based on the reviews, there is a good rental picture for Lansing Center
and a 3% increase was allotted. Scott reported a significant increase was made for
utilities due to the prospect of having to pay for fire hydrants and street lights on
the three properties. Scott reported that enough money was also factored in for
healthcare and fringe benefits increases.
Commissioner Kaltenbach asked Scott to explain the City Contribution amount of
$307,000 in the stadium budget. Scott stated that we bear all costs of the stadium
and all stadium revenue goes to the City.
LEPFA Board of Commissioners Meeting
Page 4
April 23, 2013
Commissioner Butler asked Scott if City Council members had any concerns.
Scott stated there were typical questions/concerns from City Council; however,
Angela Bennett (Ex-Offico) answered those concerns.
Commissioner Butler stated the City is struggling to pay the subsidy for the
Lansing Center and is reaching out to regional partners to help bear the cost of the
subsidy—and asked how that is working. Scott reported there are several
conversations occurring between state representatives, legislators and county
commissioners to see what kinds of funds are available. Scott stated the county
may have funds available and we are working to see how we can obtain the fiords.
Scott noted the challenge is the Lansing Center is in downtown Lansing and it is
hard to force the county to help. Scott stated a review of events that have
significant economic impact that occur at the Lansing Center has been done.
Finance Committee Chair Tim Kaltenbach moved to accept the 2013 —2014
budget draft that was presented to the City.
SUPPORT: Commissioner Barron. Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT:
1. President/CEO Scott Keith reported the following:
a. Lansing Center Highlights: Scott reviewed upcoming events that will take place
at the Lansing Center. Scott noted authorization has been given for a new camera
system for the Lansing Center.
b. Cooley Law School Stadium: Scott reported there is an MSU game at the
stadium tonight because the MSU field is under water and we were able to
accommodate MSU. Scott noted Home Run for H.O.P.E. is this Friday and
Crosstown Showdown is Wednesday, May 1, 20D.
c. Lansing City Market: Scott reported there will be a press conference at the City
Market today at Noon to promote the new car charging station that has been
installed there; the station was installed by the BWL and was no cost to us.
Commissioner Kaltenbach asked Scott what plans are in place for the closing of
the Marketplace parking lot. Scott stated Gillespie has equipment in place;
however, the lot will not be shut down until construction begins. Once
construction begins free parking has been allotted in Lot 21 which is directly
across from the City Market. If there is no free parking available, the guest may
go to the City Market office for a parking voucher which will pay for the parking.
d. Common Ground: Scott reported a press release has been sent out with a
complete line-up for this year; noting he will send the Commissioners a schedule
as well. Scott reported single day ticket sales are up while week-long passes are
not. Scott stated there are some challenges and he has a meeting today with
LEPFA Board of Commissioners Meeting
Page 5
April 23, 2013
airport officials to work with them. Scott reported the Color Run is set for
Saturday; approximately 8,400 runners have registered so far. A matinee will be
held after the Color Run and then the concert follows in the evening. Scott
stated Architects of Air has been booked for Thursday, Friday and Saturday; this
will be a free event and open to the public. Scott reviewed changes to this year's
set-up; noting there will be only one entrance gate this year and the Sponsor party
will be held on Thursday night.
e. Lansing Center Staff: Scott reported the following changes to Lansing Center
Staff:
- Shelly Busse has a title change to Administrative Assistant
- Maureen Brunette has a title change to Catering Sales Manager
- Leanne Sandoval has been hired to fill the vacant Catering Sales Coordinator
position
- Penny Sadler has a title change to Sales Coordinator
- Marci Sullivan has moved to a full-time Booking Administrator
- Linda Whitbeck has been hired to fill the vacant Accounts Analyst position
- Ryan Handy, Taylor Lundgren and Ashley Vance have been hired to fill the
three vacant Event Coordinator positions
- Shawnna Henderson has been hired to fill the vacant Marketing Services
Coordinator position
- Ashley Sorrells has been hired as a part-time Marketing Development
Assistant
f. Healthcare Update: Scott reported the Healthcare Committee has had several
meetings and after much review, the Committee has elected to stay with PHP.
The committee also elected to switch from Guardian to Principle for dental
coverage; this switch will allow for a buy-up plan for vision and dental. Scott
reported starting in January 2014, a $63 yearly tax charge will be assessed on
all insured employees. Scott stated LEPFA will absorb the cost for each
employee, however, all additional insured's on employee plans will be paid for
by the employee. Commissioner Barron asked what this tax charge is for. Scott
stated this is a mandate by the government to help pay for the exchange. Scott
reported we have switched from Unum to Principle for Long-term Disability
and Life.
Commissioner Barron asked how part-time hours will affect LEPFA. Scott
stated we are scheduling part-time staff at 25 hours per week; noting we are a
seasonal employer, so most of the hours will average out over the course of a
year.
Scott reported we have an option to have Medicare eligible employees take
Medicare and an incentive could be provided. Scott stated we could potentially
save several thousand dollars a month and the plan is comparable to our medical
plan.
LEPFA Board of Commissioners Meeting
Page 6
April 23, 2013
g. Reco nib: Scott recognized several Commissioners for awards/distinctions
recently received.
2. Vice-Presidents Report:
a. GregSole oleau: Greg stated the Finance Department is once again fully staffed.
Greg reported we have agreed to use Redman Robson as our auditor this year.
b. Tristyn Wright Meyer:r Tristyn reported the suites at the ballpark are complete
and look beautiful. Tristyn reported WLNS TV will be at the Lansing Center
today to feature our recycling center efforts. Tristyn reported 26,400 pounds of
material has been recycled since December; noting the goal for this year is to
recycle 125,000 pounds. Tristyn reported we will donate bike rates to the Susan
G. Komen race that will be held this Sunday. Tristyn stated the City Market will
start the "Double-Up Food Bucks"program in July; not June as previously
reported.
c. Paul Ntoko: Paul reported the month of March had a 2% revenue increase over
budget. Paul reported the month of April should 2% - 5% over budget and the
month of May will be strong as well. Paul reported his team is working to create
food items in house so that costs will be contained. Paul stated he is currently
working on Chili Cook-Off and Common Ground.
d. Gus Pine: Gus reported the month of March was short $11,000 in revenue due
to the flipping of events into April. Gus reported bookings for this year are
almost finished and the Sales team is currently working on bookings for 2014
and beyond. Gus reported year-to-date, we are up $120,000 in rental revenue
and the Sales team is getting better at converting "potential" business into
"definite"business.
A discussion was held regarding the PACE report and Commissioner Bowen
suggested that the years of comparison be added so that those reading the
PACE report would know what years are being compared.
e. Heidi Brown: Heidi reported there are zero worker's comp cases, zero short-
term disability cases and zero long-term disability cases open. Heidi reported
a Healthcare Benefits meeting for all staff is scheduled for May 3, 2013. Heidi
reminded everyone that April 24, 2013 is Administrative Professionals Day.
D. PERSONNEL COMMITTEE: Commissioner Butler reported the committee met
yesterday at the Lexington Hotel and all committee members were present. The
meeting discussion included new hires for LEPFA; noting there is a strong and
diverse mix of new employees. Upcoming healthcare benefits renewal and decisions
were reviewed and discussed. The contract and evaluation for the President/CEO was
LEPFA Board of Commissioners Meeting
Page 7
April 23, 2013
also discussed and reviewed. Commissioner Butler reported the next committee
meeting is scheduled for May 13, 2013 at 3:00 p.m. and noted the primary
objective of this meeting will be to review the President/CEO contract.
E. LONG RANGE PLANNING COMMITTEE: No report.
F. NOMINATING COMMITTEE: The Commissioners for this year's committee
include Commissioners Kaltenbach, Sinadinos, Janssen and Mickens. It was noted
the committee will meet in May to nominate new posts for the 2013 —2014 LEPFA
Board.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Janssen: Commissioner Janssen welcomed Commissioner Glenn Hills to the
Board and commented on Commissioner Hills lengthy business history.
B. Commissioner Hills: Commissioner Hills thanked everyone for his welcome and provided a
review of his history and background. Commissioner Hills stated he would like to hold events
at the City Market to draw the City and vendors together as well as some sort of fundraiser
for the City Market. Commissioner Hills stated we need to increase revenue at the City Market
as well as work on the parking issues that the vendors will encounter.
Scott stated a fundraiser is a great idea and he is currently working on a 501(c3) for the City
Market so that fundraisers can be held for the City Market.
Commissioner Kaltenbach asked Commissioner Hills to explain what he means with regard to
a parking issue. Commissioner Hills stated the City Market vendors are very upset that they
have to pay to park in order to work at the City Market; noting this is an expense that most
vendors cannot afford.
C. Commissioner Bowen: Commissioner Bowen asked Paul what types of products are being
produced in-house. Paul stated specialty chicken items and bakery items are now produced
in-house to control expenses.
Commissioner Bowen asked Tristyn why there is an increase in utilities. Tristyn stated the
rates have gone up and weather has played a role in the increase as well.
D. Commissioner Butler: Commissioner Butler stated he attended the Michigan Municipal
League conference that was held at the Lansing Center and commented on the lack of hot
water in the men's room. Scott explained that occasionally, hot water takes a long time to
reach different locations in the building.
E. Commissioner Barron: Commissioner Barron commented on jobs that require a fee to park.
Commissioner Barron complimented and thanked the Lansing Center security staff for their
efforts in locating his wife's missing coat that was taken while she walked the building.
Commissioner Barron stated he not familiar with a lot of the bands that have been booked for
Common Ground this year; noting the bands are geared for a younger crowd.
VIII. OLD BUSINESS: None.
LEPFA Board of Commissioners Meeting
Page 8
April 23, 2013
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 9:33 a.m. a motion was made to adjourn the meeting.
MOTION: Commissioner Barron. SUPPORT: Commissioner Butler.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MAY 21, 2013 AT 8:00
A.M. —LANSING CENTER—GOVERNOR'S ROOM,333 E. MICHIGAN AVENUE,
LANSING,MI 48933.
Respectfully Submitted,
Shelly Busse - Recording Secretary
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS
REGULAR MEETING
AGENDA
TUESDAY, JUNE 25, 2013
8:00 A.M.
I. CALL TO ORDER
II. ROLL CALL
111. ESTABLISHMENT OF AGENDA
IV. PUBLIC COMMENT
V. APPROVAL OF THE MINUTES OF MAY 2112013
VI. REPORTS
A. Chairman — Charles Mickens
1. Recognition of outgoing Board Commissioner Nicholoff
B. Finance Committee — Tim Kaltenbach
1. May Financials
C. President & Chief Executive Officer- Scott Keith
1. Recognition of outgoing Board Chair Mickens
D. Long Range Planning Committee — Tim Barron
E. Nominating Committee — Charles A. Janssen
F. Personnel Committee — James W. Butler III
VII. COMMISSIONERS' COMMENTS
Vill. OLD BUSINESS
IX. NEW BUSINESS
A. Change of Date August Board Meeting
X. ADJOURNMENT - Date, Time, Location of Next Meeting:
TUESDAY, AUGUST 27, 2013 - TBD
8:00 a.m.
Governor's Room-Lansing Center
REMINDER: No July Meetings!!!
. FA
Lansing Entertainment
Public Facilities Authority
OFFICIAL NOTICE
LANSING ENTERTAINMENT AND PUBLIC FACILITIES
AUTHORITY
BOARD OF COMMISSIONERS
The next regular monthly meeting has been called for:
Tuesday, June 25, 2013
8:00 a.m.
Greater Lansing Convention & Visitor's Bureau
Conference Room
500 E. Michigan Ave., Suite 180
Lansing, Michigan 48912
517-483-7400
Accompanying this notice is the agenda and other items, which will be either
reviewed or discussed at the meeting. Please bring these with you to the meeting.
A breakfast in honor of outgoing Board Commissioner.Kris Nicholoff will be served.
Thank you.
Charles Mickens
Chairman
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
MAY 21, 2013
MINUTES
At 8:04 a.m., Chairman Charles Mickens, called the meeting to order in the Governor's Room of the
Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, Glenn Hills, Charles Janssen, Bob
Johnson (Ex-Officio), Tim Kaltenbach, Charles Mickens and Charlotte Sinadinos.
COMMISSIONERS EXCUSED: James W. Butler, III, Kris Nicholoff and Angela Bennett (Ex-
Officio).
OTHERS PRESENT: Scott Keith, Greg Soleau, Heidi Brown, Gus Pine, Paul Ntoko, Heather
Hymes, Shelly Busse—Lansing Entertainment & Public Facilities Authority, Jody Washington—
Lansing City Council, Dirk Spillemaeckers—AMTA,Nan Jasinowski—Lansing City Market and Jack
Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT: Jack Alexander, Lansing Lugnuts season ticket holder, stated he has
been speaking at the LEPFA Board meetings for over a year and it is time to move on plans for
the stadium. Mr. Alexander stated there is at least 8 million dollars' worth of work that needs to
be done and for every year that nothing is done; an additional 1 million dollars accumulates.
*Commissioner Bowen entered the meeting at 8:06 a.m.
V. APPROVAL OF THE MINUTES FOR APRIL 23,2013: A motion was made to
accept the minutes as published. MOTION: Conunissioner Janssen. SECOND: Commissioner
Barron. Motion unanimously carried.
VI. REPORTS:
A. CHAIRMAN'S REPORT: Chairman Mickens stated he is using his tablet to view
LEPFA Board documents electronically and encourages everyone who is capable of
using an electronic devise to please do so. Chairman Mickens stated he would like
feedback from all Commissioners who view the documents electronically.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the Month Ending April 30, 2013:
Greg Soleau,Vice-President of Finance,reported the following:
a. Lansing City Market: Total Operating Revenue year-to-date is $106,920 compared
to the prior year's amount of$116,968. Total Expenses year-to-date are $162,668
compared to the prior year's amount of$148,998. Excess Revenues over Expenses
year-to-date are a loss of($23,680) compared to the prior year's amount of$246.
LEPFA Board of Commissioners Meeting
Page 2
May 21,2013
Balance Sheet: Total Current Assets are $114,383 compared to the prior year's
amount of$109,816. Total Assets are $134,750 compared to the prior year's amount
of$139,594. Unreserved Equity is $85,804 compared to the prior year's amount of
$112,533.
Budget vs. Actual: Total Operating Revenue is behind budget by ($423) and Total
Operating Expenses are behind budget by ($3,000). Excess Revenues over
Expenses for the current period is behind budget by ($3,424). Total Operating
Expenses are behind budget by ($19,771). Excess Revenues over Expenses year-to
-date is behind budget by ($21,885).
b. Cooley Stadium: Greg reported there was one event at the ball park this year in
April—Home Run for H.O.P.E. compared to two events last year in April. Total
Event Revenue for the current period is $2,500 and year-to-date is $9,047; compared
to last year's year-to-date amount of$16,967. Total Operating Revenue year-to-date
is $2,309 compared to the prior year's amount of$3,070. Total Expenses year-to-
date are $241,338 compared to the prior year's amount of$229,792. Excess
Revenues over Expenses year-to-date is $11,921 compared to the prior year's
amount of$22,333.
Balance Sheet: Greg reported the Net Event Development Fund is over$80,000 and
anticipates a check in the amount of$3,000 - $6,000 will be written to the City.
Total Assets year-to-date are $337,669 compared to the prior year's amount of
$333,696. Unreserved Equity is $149,218 compared to the prior year's amount of
$164,506.
Budget vs. Actual: Greg reported the Miscellaneous Expense line in the amount of
$8,250 is for our share of the suite cost that we share with the CVB. Total Expenses
are ahead of budget by $22,424. Revenue is off due to no ATM fees. Excess
Revenues over Expenses is ahead of budget by $19,734.
c. Lansing Center: Total Operating Revenue year-to-date is $3,978,515 compared to
the prior year's amount$4,086,360. Total Operating Expenses year-to-date are
$4,900,269 compared to the prior year's amount of$4,743,586. Excess Revenues
over Expenses year-to-date are a loss of($106,056) compared to the prior
year's amount of$176,309.
Balance Sheet: Total Current Assets are $1,103,879 compared to the prior year's
amount of$1,237,402. Total Current Liabilities are $873,248 compared to the
prior years' amount of$779,056. Unreserved Equity year-to-date is $237,905
compared to the prior year's amount of$493,625. Unearned Revenue/Advance
Rent is $449,939 compared to the prior year's amount of$353,158.
LEPFA.Board of Commissioners Meeting
Page 3
May 21, 2013
Budget vs. Actual: Greg explained how revenue is recognized when an event falls
over a two month period; noting the revenue earned from the event is recognized in
the new month. Total Operating Revenue is ahead of budget by $478,919 compared
to the prior year's amount of$506,751. Total Expenses are over budget by ($7,829)
compared to the prior year's loss amount of($36,715). Total Operating Revenue is
ahead of budget by $84,846. Total Operating Expenses are behind budget by
($248,588). Excess Revenues over Expenses is behind budget by ($145,728).
Commissioner Bowen asked if the MSHDA event fell in April or May. It was noted
the event fell in April.
Finance Chair Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending April 30, 2013 be received as published and further that the
monthly expenses for each entity be accepted.
SUPPORT: Commissioner Sinadinos. Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT:
1. President/CEO Scott Keith reported the following:
a. Lansing Center Highlights: Scott reported the Lansing Center has been very busy
for the last few months and the month of May will finish strong. Scott reported
the Board of Water& Light Chili Cook-Off event will be held on May 31, 2013.
Scott reported we will not host the Lansing School District graduation this year;
due to the school district having to cut costs. Scott reviewed events that will be
held at the Lansing Center and the stadium during the month of June.
Commissioner Bowen asked for an update on Common Ground sponsorships for
this year. Scott stated sponsorships are up 4%- 5%; noting Liquid Web recently
purchased a Sky Lounge for the entire week. Mid-Michigan Chevy Dealers
increased their sponsorship for an entrance gate. Scott reported work is in
progress on new technology for banners. Ticket sales are strong with a 3 5% -
40% improvement over last year; with 50% of the sales coming from outside the
region. Scott stated final plans are in the works for the Color Run and Disney
Show that will be held on Saturday.
Chairman Mickens asked why ticket sales are consistent. Scott stated the
performers were announced early this year and because there is different music
this year, along with a change in direction for the festival and economy, concert
goers are still buying.
LEPFA Board of Commissioners Meeting
Page 4
May 21, 2013
D. PERSONNEL COMMITTEE: Commissioner Bowen reported the committee met
on May 13, 2013 and another meeting is scheduled for May 28, 2013 to discuss the
President/CEO contract renewal and evaluation.
E. LONG RANGE PLANNING COMMITTEE: No report.
F. NOMINATING COMMITTEE: Committee Chair Janssen reported the
committee met on May 9, 2013 and discussed positions for the 2013 —2014
LEPFA Board. It was reported Commissioner Sinadinos will serve as Chair,
Commissioner Barron will serve as Vice-Chair and Commissioner Kaltenbach will
continue to serve as Treasurer.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Janssen: Commissioner Janssen commented on the cleaned up and 'unproved
landscape by the turnaround near Impression 5 and the Lansing Center.Commissioner
Janssen noted the construction underway at Marketplace.
Chairman Mickens stated he was at the City Market last week and noted there is plenty of
parking available in Lot 21 with a lot of parking signage.
Scott stated the fencing went up last week and currently soil clean-up is underway. Bob
Johnson noted the site plans are currently under review and the first phase of the project
should be done in 17 months.
B. Commissioner Barron: Commissioner Barron stated he enjoyed the new suite at the ball park;
noting the remodeling looks good.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:39 a.m. a motion was made to adjourn the meeting.
MOTION: Commissioner Kaltenbach. SUPPORT: Commissioner Barron.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY,JUNE 25, 2013 AT
8:00 A.M.—GREATER LANSING CONVENTION & VISITORS BUREAU,
500 E. MICHIGAN AVENUE, SUITE 180, LANSING, MI 48912.
Respectfully Submitted,
Shelly Busse - Recording Secretary
r
s a o
Public Facilities _Authority
OFFICIAL NOTICE
LANSING ENTERTAINMENT AND PUBLIC FACILITIES
AUTHORITY
BOARD OF COMMISSIONERS
The next regular meeting has been called for:
Tuesday, August 20, 2013
8:00 a.m.
Lansing Center
BALLROOMS 7&8
333 East Michigan Avenue
Lansing, Michigan 48033
483-7400
Accompanying this notice is the agenda and other items, which will be either
reviewed or discussed at the meeting. Please bring these with you to the meeting.
Thank you.
Charlotte 5inadinos
Chairwoman
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS
REGULAR VVIE-ETINIG AGEND16;
TUESDAY, AUGUST 20, 2013
0:00 A.M.
1. CALL TO ORDER
11. ROLL CALL
III. ESTABLISE•IHIEI',IT OF AGENDA
IV. PUBLIC COMMENT
V. APPROVAL OF THE MINUTES OF JUKE 25, 20'13
VI. REPORTS
A. Chairrvoman — Charlotte Sinadinos
B. Finance Committee — Tim Kaltenbach
1. June Financials
C. President & Chief Executive Officer- Scott Keith
D. Personnel Committee — James W. Butler Ill
E. Long Range Planning Committee — Tim Barron
VII. COMMISSIONERS' COMMENT
VIII. OLD BUSINESS
IX. NEW BUSI1NIESS
X. ADJOURNMENT - Date, Time, Location of Next Meeting:
TUESDAY, SEPTEMBER 24, 2013
0:00 a.m.
GOVERNOR'S R0010
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
JUNE 25,2013
MINUTES
At 8:04 a.m., Chairman Charles Mickens, called the meeting to order in the Conference Room of the
Greater Lansing Convention&Visitors Bureau, 500 E. Michigan Avenue, Lansing, Michigan 48912,
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Glenn Hills,
Charles Janssen, Tim Kaltenbach, Charles Mickens, Kris Nicholoff and Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio), Bob Johnson (Ex-Officio) and
Jody Washington.
OTHERS PRESENT: Scott Keith, Greg Soleau, Heidi Brown, Gus Pine, Paul Ntoko, Heather
Hymes, Tristyn Wright Meyer, Shelly Busse—Lansing Entertainment &Public Facilities Authority,
Dirk Spillemaeckers—AMTA,Nan Jasinowski—Sweet Seasons Orchard and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT: No continents.
0
*Commissioners Barron,Butler and Nicholoff entered the meeting at 8:07 a.m. ,
V. APPROVAL OF THE MINUTES FOR MAY 21, 2013: A motion was made to � �'v rT1
accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Corr ssieger rn
Sinadinos. Motion unanimously carried.
VI. REPORTS: r C
A. CHAIRMAN'S REPORT: Chairman Mickens addressed the departure of
Commissioner Nicholoff from the LEPFA Board of Commissioners. Chairman
Mickens thanked Commissioner Nicholoff for his many years of service to the
LEPFA Board and the Lansing community.
Commissioner Nicholoff thanked Chairman Mickens for his remarks and stated the
LEPFA Board is a unique Board to work with; a Board that he thinks about between
meetings and always feels a part of the service. Commissioner Nicholoff stated he has
been asked to sit on the Port Authority Board serving the airport area. Commissioner
Nicholoff stated he has formed friendships with LEPFA Board members and knows he
will see everyone around town. Commissioner Nicholoff provided remarks regarding
LEPFA Board members and LEPFA staff.
Chairman Mickens presented Commissioner Nicholoff with a plaque recognizing his
years of service to the LEPFA Board of Commissioners.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the Month Ending May 31, 2013:
LEPFA Board of Commissioners Meeting
Page 2
June 25, 2013
Greg Soleau, Vice-President of Finance, reported the following:
a. Lansing City Market: Total Operating Revenue year-to-date is $118,512 compared
to the prior year's amount of$128,566. Total Expenses year-to-date are $179,495
compared to the prior year's amount of$162,862. Excess Revenues over Expenses
year-to-date are a loss of($25,265) compared to the prior year's amount of$1,006.
Balance Sheet: Total Current Assets are $110,347 compared to the prior year's
amount of$171,933. Unreserved Equity is $77,678 compared to the prior year's
amount of$113,888.
Budget vs. Actual: Total Operating Revenue is behind budget by ($1,422) and Total
Operating Expenses are behind budget by ($23,284). Excess Revenues over
Expenses year-to-date are behind budget by ($24,707).
b. Cooley Stadium: Greg reported there were two events at the ball park this year in
May—Home Run for H.O.P.E. and the Diamond Classic. The ATM is not working
at this time and will need to be replaced. Total Event Revenue for the current period
is $2,867 compared to last year's year-to-date amount of$3,498. Total Expenses
year-to-date are $268,073 compared to the prior year's amount of$280,072. Excess
Revenues over Expenses year-to-date are $13,288 compared to the prior year's
amount of$217.
Balance Sheet: Total Assets year-to-date are $324,961 compared to the prior year's
amount of$268,839. Unreserved Equity is $152,376 compared to the prior year's
amount of$142,098.
Budget vs. Actual: Total Operating Revenue year-to-date is ($3,545) behind
budget. Total Expenses are ahead of budget by $20,785. Excess Revenues over
Expenses are ahead of budget by $20,785.
c. Lansing Center: Total Operating Revenue year-to-date is $4,588,081 compared to
the prior year's amount$4,632,491. Total Operating Expenses year-to-date are
$5,403,697 compared to the prior year's amount of$5,267,515. Excess Revenues
over Expenses year-to-date are$66,874 compared to the prior year's amount of
$264,348.
Balance Sheet: Total Current Assets are $1,085,821 compared to the prior year's
amount of$1,176,210. Unreserved Equity year-to-date is $411,660 compared to the
prior year's amount of$581,594.
LEPFA Board of Commissioners Meeting
Page 3
June 25, 2013
Budget vs. Actual: Total Operating Revenue is ahead of budget by$281,711.
Total Expenses are over budget by ($264,339). Excess Revenues over Expenses are
ahead of budget by $35,229.
Secretary/Treasurer Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending May 31, 2013 be received as published and further that the
monthly expenses for each entity be accepted.
SUPPORT: Commissioner Bowen. Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT:
1. President/CEO Scott Keith reported the following:
a. Recognition of Chairman Mickens: Scott presented outgoing LEPFA Chairman
Charles Mickens with an award of appreciation as well as a thank you gift and
thanked Chairman Mickens for his support and dedication to LEPFA.
Chairman Mickens thanked everyone for the privilege to serve as Chair of the
LEPFA Board and stated he is honored to be a part of LEPFA.
b. Lansing Center Highlights:lts: Scott reviewed May events that contributed to the
month's success. Scott reported Lansing Center was awarded first place for the
hottest chili at the Chili Cook-Off this year. Scott reviewed June events and noted
there are tickets available for the Greater Lansing Sports Hall of Fame dinner.
c'. Cooley Law School Stadium: Scott reported he is working on an addendum to
the lease that would allow for external events at the stadium. The facilities audit
was done yesterday and should be complete by this fall. Scott stated the suite has
been reserved for LEPFA Board members for Labor Day; if anyone is interested
in tickets,please contact Scott.
d. City Market: Scott reported the Grand Art Market is scheduled for August. Scott
reported there is an issue with one vendor at the City Market and will need to be
addressed with the Board to decide if we renew the lease.
e. Miscellaneous: Scott reported the budget LEPFA has been approved and is
effective July lst. Linda Sims-Wright has been approved as the newest member to
the LEPFA Board and she will assume her post in August. Scott stated election of
officers will be done today and then committee assignments will be discussed.
Scott reported there is a LEPFA Staff Appreciation event that will be held
LEPFA Board of Commissioners Meeting
Page 4
June 25,2013
tomorrow; tailgating at the City Market followed by a Lugnuts game.
f. Common Ground: Scott reported ticket sales are up 10% over last year;
however, week-long pass sales are lower. Sponsorships dollars are up 8%
and billboards are up around town and radio air plays are running. Scott
reported the Color Run is sold out; 15,000 have registered for the event.
Scott stated there were $10,000 in ticket sales yesterday.
Commissioner Nicholoff commented on ticket sales and stated the renovation of
the Saginaw bridge has made the area look nice and people think of Common
Ground when they cross the bridge.
D. LONG RANGE PLANNING COMMITTEE: No report.
E. NOMINATING COMMITTEE: Commissioner Janssen referred to May
minutes regarding the committee's recommendations. Conunissioner Sinadinos
has been selected as Chair, Conunissioner Barron as Vice-Chair and Commissioner
Kaltenbach will remain Secretary/Treasurer.
A motion was made to accept the Personnel Committee's recommendations for
LEPFA Board officers for 2013 —2014.
MOTION: Commissioner Janssen. SUPPORT: Commissioner Butler. Motion
unanimously carried.
F. PERSONNEL COMMITTEE: Commissioner Butler reported the committee met
to renew Scott's contract, discuss his performance evaluation and reviewed UAW
updates. During the meeting, Scott reviewed his 2013 objectives and
accomplishments. Commissioner Butler stated the committee will complete Scott's
performance review at the next committee meeting.
Commissioner Nicholoff stated the format and process the conunittee follows is very
thorough and the group evaluates as a whole and takes the process seriously.
At 9:06 a.m., Commissioner Butler made a motion to go into closed session to
discuss Scott's Employment Agreement.
Yays: 8 Nays: 0
SUPPORT: Chairman Mickens. Motion unanimously carried.
At 9:31 a.m., Chairman Mickens made a motion to go into regular session.
LEPFA Board of Commissioners Meeting
Page 5
Me 25,2013
SUPPORT: Commissioner Barron. Motion unanimously carried.
Yays: 8 Nays: 0
Personnel Committee Chair, James W. Butler, III made a motion to approve the
Employment Agreement for Scott Keith.
SUPPORT: Commissioner Sinadinos. Motion unanimously carried.
VII. COMMISSIONER & STAFF COMMENTS:
A. Commissioner Barron: Commissioner Barron complimented LEPFA staff for their work
during the Chili Cook-Off and stated he was happy to be a part of the event; noting the
tremendous group of LEPFA volunteers. Commissioner Barron thanked the LEPFA staff for
stepping in when issues came up.
B. Commissioner Hills: Commissioner Hills discussed the construction and the effects of the
construction on the City Market vendors; noting an adjustment in rent during the construction
period should be considered. Commissioner Hills discussed how the Flint market charges rent
based upon the time of year and that this arrangement has been very successful in the Flint
area. Commissioner Hills stated there are problems with some vendors regarding the new lease
year; noting he is not sure who will sign 12 month or 6 month leases—or perhaps not renew.
Commissioner Hills stated that if we wait until July 1st to discuss this issue, it may be too late.
C. Commissioner Butler: Commissioner Butler thanked Shelly for doing a copious job with the
LEPFA Board minutes each month.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: A discussion to change the date of the August LEPFA Board meeting
from the 27t to the 20th was held. It was decided it would be in the best interests of all to
change the date to the 201h
X. ADJOURNMENT: At 9:32 a.m. a motion was made to adjourn the meeting.
MOTION: Commissioner Kaltenbach. SUPPORT: Commissioner Janssen.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, AUGUST 20, 2013 AT 8:00
A.M. —BANQUET ROOMS 7 & 8, LANSING CENTER, 333 E. MICHIGAN AVENUE, LANSING,
MI 48933.
Respectfully Submitted,
Shelly Busse - Recording Secretary
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Lansing Entertainment &
Public lFacilities Aut-_ority
OFFICIAL NOTICE
L ANSINO ENTERTAINMENT AND PUBLIC FACILITIES
AUTHORITY
Zc
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The next regular meeting has been called for:
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o :z: Tuesday, September 24, 2013
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8:00 a.m.
Lansing Center— Governor's Room
333 East Michigan Avenue
Lansing, Michigan 48933
483-7400
Accompanying this notice is the agenda and other items, which will be either
reviewed or discussed at the meeting. Please bring these with you to the meeting.
Thank you.
Charlotte Sinadinos
Chairwoman
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS
REGULAR MEETING AGENDA
TUESDAY, SEPTEMBER 24, 2013
0:00 A.M.
1. CALL TO ORDER
II. ROLL CALL
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III. ESTABLISHMENT OF AGENDA
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IV. PUBLIC COS IMENT -n t r
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V. APPROVAL OF THE MINUTES OF AUGUST 27, 2013
VI. REPORTS r- .>
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A. Chairwoman — Charlotte Sinadinos
B. Finance Committee — Tim Kaltenbach
1. July Financials-Greg Soleau
2. August Financials — Greg Soleau
C. President & Chief Executive Officer- Scott Keith
D. Personnel Committee — Cindy Bowen
E. Long Range Planning Committee — Tim Barron
VII. COMMISSIONER AND STAFF COMMENTS
Vill. OLD BUSINESS
IX. NEW BUSINESS
X. ADJOURNMENT - Date, Time, Location of Next Meeting:
TUESDAY, OCTOBER 225 2013
3:00 a.m.
Lansing Center — Banquet Room 5&7
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
AUGUST 20, 2013
MINUTES
At 8:01 a.m., Chairwoman Charlotte Sinadinos, called the meeting to order in Banquet Room 7 of the
Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.
COMMISSIONERS PRESENT: Cindy Bowen, Glenn Hills, Charles Janssen, Tim Kaltenbach,
Charles Mickens, Linda Sims-Wright and Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Tim Barron, Angela Bezuiett (Ex-Officio), James W. Butler III,
Bob Johnson (Ex-Officio) and Jody Washington.
OTHERS PRESENT: Scott Keith, Greg Soleau, Heidi Brown, Gus Pine, Paul Ntoko, Heather
Hymes, Tristyn Wright Meyer, Shelly Busse—Lansing Entertaimnent & Public Facilities Authority,
and Nan Jasinowski— Sweet Seasons Orchard.
III. ESTABLISHMENT OF THE AGENDA: No changes. z
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IV. PUBLIC COMMENT: No comments.
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*Commissioners Kaltenbach and Mickens entered the„�peeting at 8:04 a.m. .0
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V. APPROVAL OF THE MINUTES FOR DUNE 25, 201.3: A motion was made to rr--
accept the minutes as published. MOTION: Commissioner Bowen. SECOND: Comm,33'
Janssen. Motion unanimously carried. .n.
VI. REPORTS:
A. CHAIRWOMAN'S REPORT: Chairwoman Sinadinos welcomed Commissioner
Linda Sims-Wright to the L.E.P.F.A. Board of Conunissioners and thanked her for
her service.
Commissioner Sims-Wright thanked Chairwoman Sinadinos for the introduction and
provided background information about herself.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the Month Ending June 30, 2013:
Greg Soleau, Vice-President of Finance, stated the financial statements are in
"DRAFT" form until the audit is finalized. Greg reported the following:
a. Lansing City Market: Total Operating Revenue year-to-date is $130,179 compared
to the prior year's amount of$139,181. Total Expenses year-to-date are $200,219
compared to the prior year's amount of$181,874. Excess Revenues over Expenses
year-to-date are a loss of($30,394) compared to the prior year's loss amount of
($2,801).
LEPFA Board of Commissioners Meeting
Page 2
August 20, 2013
Balance Sheet: Accounts Receivable is $13,095 compared to the prior year's
amount of$12,265. Accounts Payable is $75,942 compared to the prior year's
amount of$24,180. Unreserved Equity is $75,652 compared to the prior year's
amount of$109,485.
Budget vs. Actual: Total Operating Revenue is behind budget by ($635) and Total
Operating Expenses are behind budget by ($29,758). Excess Revenues over
Expenses year-to-date are behind budget by ($30,393).
Commissioner Bowen questioned why fringe benefits are over budget yet
salary/wages are below budget. Greg stated the new manager has lower wages and
fringe benefits total includes the cost of a manager, one accountant and one
maintenance person; in addition, the budget could not withstand the substantial
increase in healthcare costs that were not frilly fielded.
b. Cooley Stadium: Greg reported the Triple Crown event was not held this year; it is
an every-other-year event and there were no events during the month of June. Total
Operating Revenue year-to-date is $3,433 compared to the prior year's amount of
$4,336. Total Expenses year-to-date are $302,288 compared to the prioi
year's amount of$305,517. Excess Revenues over Expenses year-to-date are
$8,011 compared to the prior year's amount of$3,061.
Balance Sheet: Accounts Receivable is $139,637; $45,937 of this amount is for a
capital project payment to the City. The Net Event Development Fund has been reset
to $80,000 and a check was written to the City for $21,403.21. Accounts Payable is
$201,050 compared to the prior year's amount of$95,035. Unreserved Equity is
$141,372 compared to the prior year's amount of$133,361.
Budget vs. Actual: Total Operating Revenue year-to-date is ($3,566) behind
budget. Total Expenses are ahead of budget by $11,577. Excess Revenue over
Expenses are ahead of budget by $8,010.
c. Lansing Center: Total Operating Revenue year-to-date is $4,913,459 compared to
the prior year's amount of$4,943,113. Total Expenses year-to-date are $5,877,622
compared to the prior year's amount of$5,747,877. Excess Revenues over
Expenses are $50,144 compared to the prior year's amount of$24,890.
Balance Sheet: Accounts Receivable is $565,418 compared to the prior year's
amount of$250,386. Accounts Payable is $173,884 compared to the prior year's
amount of$128,805. Unreserved Equity year-to-date is $396,527 compared to the
prior year's amount of$342,126.
LEPFA Board of Commissioners Meeting
Page 3
August 20, 2013
Budget vs. Actual: Total Operating Revenue is ahead of budget by $291,325.
Total Expenses are over budget by ($263,906).
Secretary/Treasurer Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending June 30, 2013 be received as published and fiu-ther that the
monthly expenses for each entity be accepted (pending the annual audit).
SUPPORT: Commissioner Bowen. Motion unanimously carried.
2. Capital City River Run Liquor License: Greg reported the Capital City River Run
will require a temporary liquor license which requires the Board's approval.
A motion was made to approve the use of a temporary liquor license for the Capital
City River Run.
MOTION: Secretary/Treasurer Kaltenbach
SUPPORT: Commissioner Janssen. Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT:
1. President/CEO Scott Keith reported the following:
a. Letters Received: Scott shared thank-you letters we received from various
charitable organizations we contribute to throughout the year; St. Vincent's
Home for Children, Sparrow Hospital and the Greater Lansing Food Bank all
sent thank-you notes.
b. Greater Lansing Women's Lifestyle Magazine: Scott noted there is a picture of
Commissioner Butler in the most recent issue of the magazine.
c. Reminders: Scott reminded everyone of the joint LEPFA/CVB luncheon
scheduled for this Thursday. Scott reminded everyone of the LEPFA Board
Lugnuts game scheduled for tonight.
d. Cooley Law School Stadium: Scott reported an agreement has been completed
that will allow for the Lugnuts to pursue additional events for the Stadium.
e. PHP Refund: Scott reported we received a refund from PHP due to mandates in
place to ensure portions of the monies are spent appropriately. Each insured
employee may receive varied amounts based on the plan they were enrolled in.
f. Common Ground: Scott reported we are working on financials for this year's
LEPFA Board of Commissioners Meeting
Page 4
August 20, 2013
event; noting there is an improvement over last year. Scott stated ticket sales
were up, sponsorships were up and a decrease in food &beverage sales.
Scott stated we are working on a plan to improve food&beverage sales and
noted he has received a lot of positive feedback from the community.
g. CVB Extension: Scott stated he and Jack Schripsema are working on a
new extension for the CVB LEPFA Sales/Marketing Agreement.
h. Staff Evaluations: Scott reported annual staff evaluations are underway and
will be completed in September.
i. Color Run: Scott reported a follow-up conversation regarding the event was
held and they would like to come back next year. Scott noted there is another
event named"Color Me Rad"which will be held in East Lansing in October
and this is not the same event.
j. Lansing Marathon: Scott reported he is working with the Greater Lansing
Sports Authority to develop a new marathon; noting the City is concerned with
the current(Lansing Marathon) event. Scott stated Blue Cross Blue Shield is a
potential sponsor for this event; he meets with them in September.
k. City Market: Scott reported we are working on vendor turnover; Heather is
recruiting and noted we may have to take a step back in order to move forward.
The Grand Art Market event is scheduled for August 25°i and Scott reviewed
the events for the day.
1. Event Review: Scott reviewed previous events as well as upcoming events
of interest.
D. LONG RANGE PLANNING COMMITTEE: No report.
E. PERSONNEL COMMITTEE: Commissioner Bowen stated the Committee meets
on September 13, 2013.
VII. COMMISSIONER& STAFF COMMENTS:
A. Scott Keith: Scott thanked staff for fiscal year 2012—2013 financial performance.
B. Chairwoman Sinadinos: Chair Sinadinos congratulated Scott and LEPFA staff for continuing
to increase business and control expenses.
C. Commissioner Mickens: Commissioner Mickens asked Scott to provide an update on
construction at Marketplace.
Scott reported construction should begin in inid-October; noting there are required dates that
LEPFA Board of Commissioners Meeting
Page 5
August 20, 2013
steps in the construction process must be completed.
Commissioner Mickens asked that the Board receive ongoing updates regarding the work.
Scott stated he will have a meeting to discuss the timeline and will then communicate the
information.
D. Commissioner Sims-Wright: Commissioner Sims-Wright stated she serves as an advisor for
the CVB; focusing efforts for community development and engagement.
E. Shelly Busse: Shelly asked all Commissioners to fill out the lunch order for this Thursday's
luncheon.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:45 a.m. the meeting was adjourned.
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, SEPTEMBER 24, 2013 AT
8:00 A.M. —GOVERNOR'S ROOM- LANSING CENTER- 333 E. MICHIGAN AVENUE,
LANSING, MI 48933.
Respectfully Submitted,
Shelly Busse - Recording Secretary
LR, PFA.
Lansincr Entertainment &
Public Facilities Authority
OFFICIAL NOTICE
LANSING ENTERTAINMENT AND PUBLIC FACILITIES
AUTHORITY
BOARD OF COMMISSIONERS
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The next regular meeting has been called for:
Tuesday, October 22, 2013
8:00 a.m. =c
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r— a®
Lansing Center — Ballroom 5
333 East Michigan Avenue
Lansing, Michigan 48933
483-7400
Accompanying this notice is the agenda and other items, which will be either
reviewed or discussed at the meeting. Please bring these with you to the meeting.
Thank you.
Charlotte Sinadinos
Chairwoman
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS
REGULAR MEETING AGENDA
TUESDAY, OCTOBER 22, 2013
8:00 A.M.
I. CALL TO ORDER
II. ROLL CALL
III. ESTABLISHMENT OF AGENDA
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IV. PUBLIC COMMENT
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V. APPROVAL OF THE MINUTES OF SEPTEMBER 24, 2013
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VI. REPORTS
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A. Chairwoman — Charlotte Sinadinos �
B. Finance Committee — Tim Kaltenbachrn CD
1. September Financials
C. President & Chief Executive Officer- Scott Keith
D. Personnel Committee — Cindy Bowen
E. Strategic Planning Committee — Tim Barron
VII. COMMISSIONER AND STAFF COMMENTS
Vill. OLD BUSINESS
IX. NEW BUSINESS
X. ADJOURNMENT - Date, Time, Location of Next Meeting:
TUESDAY, NOVEMBER 26, 2013
8:00 a.m.
Lansing Center — Governor's Room
LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY
BOARD OF COMMISSIONERS MEETING
NOVEMBER 26, 2013
MINUTES
At 8:02 a.m., Chairwoman Charlotte Sinadinos, called the meeting to order in the Governor's Room -
Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.
COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, Glemi Hills, Jim DeLine (Ex-Officio),
Charles Janssen, Tim Kaltenbach and Charlotte Sinadinos.
COMMISSIONERS EXCUSED: Angela Bennett (Ex-Officio), James W. Butler III, Bob Johnson
(Ex-Officio), Charles Mickens and Linda Sims-Wright.
OTHERS PRESENT: Scott Keith, Greg Soleau, Paul Ntoko, Tristyn Wright Meyer, Shelly Busse —
Lansing Entertainment & Public Facilities Authority, Dirk Spillemaeckers—AMTA, Berl Schwartz—
Lansing City Pulse and Jack Alexander.
III. ESTABLISHMENT OF THE AGENDA: No changes.
IV. PUBLIC COMMENT:
A. Jack Alexander: Thanked Scott for the Stadium report and gave the following suggestions
for improvements at the stadium:
-Concourse, seating bowl, concrete, lighting, removal of bleacher seats, new roof(with a 40
year warranty), winterize all year, new kitchen equipment, new heating and cooling�,.ystei
field drainage, landscape replaced on Cedar St. and irrigation. _
Jack stated that we should not deviate from the report and currently, the cost for the bpvd-" -
suggestions is 7 million dollars.
n1
*Commissioner Hills entered at 8:04 a.m. ;
B. Berl Schwartz: "Twenty months ago, I filed a FOIA request under state law with the City r a
Attorney, seeking to know how much money Common Ground has made or lost in the pearsc.�
since its inception. Twenty months later, we're still trying to answer that question. We'�-
learned some things along the way. We've learned from a given response from the City
Attorney there is something called Center Park Productions and that is a private, not for
profit, corporation that the City puts money into or LEPFA puts money into and the public
can't find anything.
Fact is, hundreds of thousands of dollars in public money in direct contributions and personnel
costs go in Common Ground; the public can't find out this—the biggest event the City does- is
making or losing money. For some reason, our question must've rankled people because,
besides this letter (before we even got a response from the City Attorney), a trade/advertising
agreement the City Pulse had with LEPFA in which we provided advertising for Common
Ground (in exchange for Common Ground tickets) was unilaterally ended by LEPFA. My
initial reaction to that was we should go to a judge—that's retribution. But, I stepped back and
thought, "I don't really want a war." So, we tried for twenty months to work together with
LEPFA Board of Commissioners Meeting
Page 2
November 26, 2013
public officials to answer this question. This is a question even the Mayor cannot get an
answer to and I don't understand, do not understand, why. I come to you today hoping for
some cooperation. I don't see the harm there is including the public in an event it is paying for.
It seems to me that the public is entitled to know how does Center Park Productions work and
what relationship it has with Meridian Entertainment Group.
Other questions arisen along the way (I won't take up your time here today for that). I do
come to you in the spirit of cooperation and ask you, the Board, to look into this and see if
there is some way that together we can answer the question that should be information
available to the public."
*Berl Schwartz exited the meeting at 8:09 a.m. prior to any further discussion
V. APPROVAL OF THE MINUTES FOR OCTOBER 22, 2013: A motion was made to
accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner
Barron. Motion unanimously carried.
VI. REPORTS:
A. CHAIRWOMAN'S REPORT: Chairwoman Sinadinos stated all is going as
scheduled, everything seems to be normal for this time of year.
B. SECRETARY/TREASURER'S REPORT:
1. Monthly Financial Statements for the month ending October 2013:
Greg Soleau, Vice-President of Finance, reported the following:
a. Lansing City Market: Total Operating Revenue year-to-date is $44,624 compared
to the prior year's amount of$44,937. Total Expenses year-to-date are $66,307
compared to the prior year's amount of$64,401. Excess Revenues over Expenses
year-to-date is a loss of($12,439) compared to the prior year's loss amount of
($12,083).
Balance Sheet: Accounts Receivable is $12,321 compared to the prior year's amount of
$10,094. Accounts Payable is $28,507 compared to the prior year's amount of$27,638.
Unreserved Equity is $63,213 compared to the prior year's amount of$97,608.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $119. Total
Operating Expenses are behind budget by ($2,883). Excess Revenues over
Expenses year-to-date is behind budget by ($2,763).
Greg stated he is watching the City Market budget closely and is aware that over half the
marketing budget has been spent. Greg noted the "Ye Olde Christmas" events are paid by
sponsorships.
LEPFA Board of Commissioners Meeting
Page 3
November 26, 2013
b. Cooley Stadium: Greg reported the ball park has been winterized. Total Operating
Revenue year-to-date is $1,660 compared to the prior year's amount of$2,307. Total
Expenses year-to-date are $108,199 compared to the prior year's amount of$98,730.
Excess Revenues over Expenses year-to-date is a loss amount of($41,119) compared to
the prior year's loss amount of($31,075).
Balance Sheet: Accounts Receivable is $128,519 compared to the prior year's amount
of$8,648. Greg stated this increase is due to a capital project for new concrete.
Accounts Payable is $244,641 compared to the prior year's amount of$164,186.
Greg noted we are waiting for City reimbursement. Unreserved Equity year-to-date is
$100,866 compared to prior year's amount of$107,636.
Budget vs. Actual: Total Operating Revenue year-to-date is ($1,900) behind budget.
Total Expenses are behind budget by ($860). Excess Revenue over Expenses is
behind budget by ($2,760).
c. Lansing Center: Total Operating Revenue year-to-date is $1,518,540 compared to
the prior year's amount of$1,222,444. Total Expenses year-to-date are $1,887,624
compared to the prior year's amount of$1,746,945. Excess Revenue over
Expenses is ($135,882) compared to the prior year's amount of($264,453).
Balance Sheet: Accounts Receivable is $688,501 compared to the prior year's amount
of$534,141. Accounts Payable is $234,613 compared to the prior year's amount of
$135,948. Unreserved Equity year-to-date is $228,945 compared to the prior year's
amount of$77,896.
Budget vs. Actual: Total Operating Revenue is ahead of budget by $245,933. Total
Expenses is behind budget by ($78,240). Excess Revenue over Expenses is ahead of
budget by $115,622. It was noted the Sales/Marketing reimbursement will be included
with November financials.
Secretary/Treasurer Tim Kaltenbach moved that the monthly financials for the
Lansing City Market, Cooley Law School Stadium and the Lansing Center for the
period ending October 31, 2013 be received as published and fiirther that the
monthly expenses for each entity be accepted.
SUPPORT: Commissioner Bowen. Motion unanimously carried.
C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:
1. Financials: Scott stated there will be significant expenses upcoming; the Riverwalk
sidewalk is in need of repair, Scott is working with the City and contractors to get the
repairs started. Scott stated there is a hot water boiler that will be replaced with a high
efficiency model and there will also be IT improvements.
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November 26, 2013
2. Events: Scott reviewed past and upcoming events at the Lansing Center.
3. Cadillac: Scott reported on the Cadillac that is currently on display in the Capitol View
area and noted a CTS may be on display soon.
4. Groesbeck: Scott reported there was a 30% increase in food & beverage sales this year.
Currently we are working on ideas and options for the 2014 season.
5. Health Insurance: We opted to renew in December instead of June so that costs and
benefit plans would remain the same as they are currently until further information and
options are available under new ACA implementation.
6. LEPFA U: Our annual in-service training for staff will be held (half-days) on 12/9/13
and 12/10/13; going forward, LEPFA U will be held on a quarterly basis.
7. Dates: The Board Holiday Reception will be held on 12/12/13 and the LEPFA Staff
Holiday celebration will be held on 12/17/13.
8. C.A.R.E.: There are "turkeys" for sale for $1 and the proceeds go to the Lansing Food
Bank and the St. Vincent's Angel Tree is currently on display with Angel Tags in the
Administrative Office.
9. City Market: November is "Business Appreciation" month. A variety of occupations
will be recognized on a weekly basis and those associated with the occupations will
enjoy discounts offered by select merchants. A review of the "Celebrate the Season"
event during the month of December was discussed.
10. CVB Agreement: The agreement was passed during the CVB Board meeting last week;
there were some language changes made to the agreement. Overall, everyone is pleased
with the agreement.
D. PERSONNEL COMMITTEE: Commissioner Bowen reported the committee met and
discussed vacant positions, the Affordable Care Act, collective bargaining negotiations
and the CVB agreement/extension.
E. STRATEGIC PLANNING COMMITTEE: Commissioner Barron reported the
committee met last week and discussed the CVB agreement, City Market parking
frustrations, downtown hotel status, stadium issues and the FOIA information requests
regarding Common Ground.
VII. COMMISSIONER& STAFF COMMENTS:
A. Chairwoman Sinadinos: The December Board meeting is scheduled for 12/17/13. Due to
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November 26, 2013
the early date of the meeting, November financial information may not be ready to discuss and
due to the upcoming holidays, it was suggested that the December Board meeting be
cancelled. A motion was made to cancel the December Board meeting.
MOTION: Commissioner Barron. SUPPORT: Commissioner Bowen. The motion
unanimously carried.
B. Commissioner Kaltenbach: Commissioner Kaltenbach asked for a copy of the PACE report.
C. Commissioner Barron: Commissioner Barron stated the following:
I would like to say "on the record", "Berl Schwartz is not going away and it's really important
for everyone here to understand this. Regardless of the truth (and I believe there is nothing
scary or inappropriate with our relationship with Meridian, nor with the construct of Common
Ground and how it's funded), avoiding Berl makes it look that way. It's been 20 months; he is
a very unhappy guy. He can print as many papers as he wants (he buys ink by the gallon). I
don't care what it takes, as a Commissioner, we must find a solution to this. If it involves
sitting down with a bunch of papers and Berl and his investigative reporter, Steve Miller, so be
it.
The look of this is going to be so bad and we, as a Board, are going to look so bad, so soon—if
we can't get a handle on this. We have been extended every courtesy by Mr. Schwartz. Our
reaction to his inquiries (I think), have been subpar in some circumstances and I think Randy,
from the Mayor's office has reacted poorly as well—and I've told him so. Saying "just
because", for the sake of"just because" is not an answer. In defense of the people here at
LEPFA, Berl will look for a fire where there's nothing. It's the nature of a publication like
Berl's to have a sharp stick and poke the dog. That's what we want as an informed public,
is transparency. I'm torn as I've mentioned in the Executive Committee and again in other
meetings. I'm torn because I believe in transparency and am naturally curious and I am some-
one who knows there is nothing wrong with Common Ground and can't believe anyone else
thinks so. But that's not the point. The point is, we're about to look bad because he's going to
get an attorney from Michigan Press Association and stop using his own time and energy and
will have a bottomless checkbook. This would sink Common Ground and put pallor on
LEPFA and these things are bad enough when something is there, but even with nothing there
it can make us look inappropriate and harm our City's fantastic event.
So, I am encouraging, again, "on the record", that Scott and whoever else is involved - make it
happen. I'll volunteer my time and energy to sit and be involved with this process. It's worthy
of noting our own Mayor asked Berl to check out Common Ground—that is one of the things
that started this. This is a warning; Berl has appeared here and recorded what he has said. He's
planning on not stopping and we need to do whatever it takes to satisfy him."
D. Commissioner Bowen: Commissioner Bowen stated she does not understand why we can't
answer his requests.
Scott stated we have complied, but Berl has not paid for the last three or four requests. State
law allows a charge for FOIA information and there is a total of$500 that has been charged
for this information so far. Scott reported the most recent two requests have been very
extensive and have required about 16 hours of labor to fulfill. Scott stated he and Randy have
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November 26, 2013
met with Berl and his investigative reporter on more than one occasion to review the
information. Scott stated he agrees with Commissioner Barron; we do need to comply,
however, we are being cautious. Scott stated the last thing we need is negative publicity so
people don't want to buy tickets or support this community event.
Commissioner Bowen stated"we could be destined for negative publicity anyway—let's put
the information out there if there's nothing to hide."
Scott stated "we are making the City Pulse go through the process; like any other FOIA
request that we receive."
Commissioner Barron stated the FOIA requests started after we angered Berl. He stated that
he is very unhappy with the way that this went down. Commissioner Barron stated Berl
declined the trade agreement because we had just angered him further. Commissioner Barron
stated that clear heads must prevail. Commissioner Barron believes Scott inherited some
"googled up"numbers. Commissioner Barron stated"on the record", "we, as a Board, do
whatever we have to do to support Scott and get this information to Berl (so he'll be
satisfied). Berl further believes something inappropriate is going on between LEPFA and
Meridian entertainment because one of Meridian's partners is married to a LEPFA employee.
If we have nothing to hide and cannot satisfy Berl, then we have to get to the press and tell our
side."
E. Commissioner Hills: Commissioner Hills asked what Berl's motivation is—to sell papers?
Commissioner Barron stated of course to sell papers, but it goes deeper. Scott inherited this and
we are still "on the record". "I would prefer Meridian Entertainment take over the whole event.
We need to fix this now. This is a public/private venture and it has spiraled out of control."
Jim DeLine stated he has "unique access to City records and if there is anything he can do to
help with this process to please let him know."
Chairwoman Sinadinos stated she will forward this to the Executive Committee to deal with
the FOIA information and have the Board involved in the process.
VIII. OLD BUSINESS: None.
IX. NEW BUSINESS: None.
X. ADJOURNMENT: At 8:47 a.m. a motion was made to adjourn the meeting.
MOTION: Commissioner Kaltenbach. SUPPORT: Commissioner Barron.
Motion unanimously carried.
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November 26, 2013
THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, JANUARY 28, 2014.
GOVERNOR'S ROOM, 8:00 AM - LANSING CENTER- 333 E. MICHIGAN AVENUE,
LANSING, MI 48933.
Respectfully Submitted,
Shelly Busse—Recording Secretary