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Home My WebLink About2011 LEPFA Minutes LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING JANUARY 25, 2011 MINUTES At 8:08 a.m. Chairwoman Ellen Jeffries called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, John Decker, Ellen Jeffries, Kris Nicholoff and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Charles Janssen, Charles Mickens, Gerald Ambrose (Ex-Officio) and Bob Johnson (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Joe Lesausky,Kent Lenzen and Shelly Busse—Lansing Entertainment &Public Facilities Authority; Councilwoman Jessica Yorko—Lansing City Council and Dirk Spillemaeckers - AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR DECEMBER 14, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Bowen. SECOND: Commissioner Sinadinos. Motion unanimously carried. c: -a VI. REPORTS: ED C7 .r,.l r-t1 A. CHAIRMWOMAN'S REPORT: Chairwoman Ellen Jeffries commended-the_.,3 - Finance Committee, Scott and Greg for their diligent work with the financial fil statements this month. IT", Chairwoman Jeffries also extended her thoughts to Heidi Brown. B. SECRETARY/TREASURER'S REPORT: Finance Committee Chair Charlotte Sinadinos stated that everyone received financial statements for the months of November and December; for today's reporting purposes, only the month of December will be reviewed. 1. Monthly Financial Statements: a. Lansing City Market: Commissioner Sinadinos reported that the City Market ended the month of November behind budget. Total Operating Revenue for the current year is $11,084 compared to the prior year's amount of$3,899. Total Operating Revenue year-to-date is $68,489 compared to the prior year's amount of$45,204. It was noted that Maintenance of LEPFA Board of Commissioners Meeting Page 2 January 25, 2011 Equipment and Maintenance of Facilities have high expenses due to the purchase of Christmas lights, the repair of the sprinkler system and the replacement of an exterior door to the restaurant. Total Operating Expenses year-to-date are $106,138 compared to the prior year's amount of$78,528. Balance Sheet: Unreserved Equity for the current year is $109,879 compared to the prior year's amount of$175,407. Budget vs. Actual: It was noted that Salaries/Wages are better year-to-date because the Market was without a manager for a period of time. Maintenance of Facilities is over budget by$9,399. Excess Revenues over Expenses is less than budget by($25,262). It was noted that depreciation is an issue that continues to affect the bottom line. b. Cooley Stadium: Commissioner Sinadinos reported that Cooley Stadium ended the month of November$17,650 better than budget. It was noted that gas usage is higher this year and $10,472 was paid for the PSD assessment. Balance Sheet: Unreserved Equity for the current year is $76,884 compared to the prior year's amount of$64,352. Budget vs. Actual: Excess Revenues over Expenses year-to-date are $8,433 better than budget. *Commissioner Barron entered the meeting at 8:15 a.m. c. Lansing Center: It was noted that November ended at $119,482 less than budget. Total Operating Revenues for the current period are $251,933 compared to the prior year's current period amount of$238,469 and year-to-date are $1,685,000 compared to the prior year's amount of$1,973,000. It was noted that Salaries/Wages are slightly higher this year compared to last year due to several positions that were left vacant. Total Operating Expenses for the current period are $422,522 compared to the prior year's amount of$369,880 and year- to-date are $2,536,000 compared to the prior year's amount of$2,463,000. Excess Revenues over Expenses for the current period are a loss of($112,121) compared to the prior year's loss amount of($121,368). Balance Sheet: Unreserved Equity for the current year is a loss of($68,760) compared to the prior year's amount of$205,369. It was noted that Accounts Receivable is $304,821; this is money owed to us by the City for the Pedway LEPFA Board of Commissioners Meeting Page 3 January 25, 2011 and Common Ground. Budget vs. Actual: Total Operating Revenue is ($2,260) less than budget and year-to-date is ($160,930) less than budget. Excess Revenues over Expenses are ($172,874) less than budget. Commissioner Bowen asked Scott to explain why the HVAC system that was installed a few years ago doesn't seem to be paying off as anticipated. Scott stated we are using more utilities and the cost of the utilities has also increased; however, we are still within the projected savings of the system. Scott reported that there is an issue with the steam lines and Tristyn and her staff are investigat- ing the problem. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the periods ending November 30, 2010 and December 31, 2010 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Bowen. Motion was unanimously carried. Chairwoman Jeffries welcomed Commissioner Barron and Dirk Spillemaeckers to the meeting. *Councilwoman Jessica Yorko entered the meeting at 8:20 a.m. 2. Budget: Finance Committee Chair Sinadinos stated that the Finance Committee along with Scott and Greg have reviewed the proposed budget for next year; for today's purposes, a"DRAFT" will be distributed for review, but will be collected at the end of the budget review. Greg reported that he and Scott have been working on the budget, trying to trim wherever possible; but there is really nothing left to cut. Greg stated that due to unforeseen expenses at the City Market that were not projected for, there are a lot of expenses. Scott reported that the City has a budget shortfall this year and the Mayor is asking that everyone trim from their departments. Scott stated that depreciation will always be an issue because we don't own property but have to pay for the depreciation on the property/equipment. Scott reported that he had to project a 5% increase for utilities as well due to a Board of Water& Light increase. Commissioner Butler asked Scott what the Mayor's expectations are with regard to budgets. Scott stated that this year is difficult for the City; there is LEPFA Board of Commissioners Meeting Page 4 January 25,2011 a 15% shortfall for the City. Scott stated that there has been little direct instruction to us based on the fact that our budgets are so lean in operation; but if we are asked to cut it will have to be in the form of lay-offs and that Common Ground and similar activities would have to go on the table if we have to lay staff off. Greg reviewed the Cooley Stadium budget and stated that we will not ask for an increase for the stadium budget. Greg reviewed the Lansing Center budget; stating that we are trying to be aggressive,but will budget less for building rental. Scott stated that we will try to get to $890,000. A discussion was held regarding the budget and why we are projecting less building rental this year. Scott discussed the effects of the state budget and the adverse affect that a trickle down cut in budgets will further impact state asso- ciations; if association budgets are cut, then we will feel that impact as well. Scott stated that in 2011 we won't feel the impact but in 2012 we will. Scott stated that our goal is to look for ancillary revenues and challenge the staff to find additional sources of revenue. Further discussion regarding the budget process and how projections are made on revenues was engaged with Commissioner Bowen, it was added that more projections are based on late pickup rather than business already booked. Scott agreed and stated this is a trend being followed and we continue to work on establishing benchmarks for this and future projections. Scott stated that this is a first draft and that these numbers will change. Commissioners Butler and Bowen discussed the state association budgets and how those budgets may have impact on the Lansing Center budget. Scott explained how budgets for associations are tied to those that attend the events. Commissioner Nicholoff also explained how these funds are tied to the associations and that he can see how this will effect us. C. PRESIDENT & CEO REPORT: Scott Keith reported the following: 1. Circus: Scott reported that the circus added an unexpected third show to Sunday's schedule; attendance was 12,000 for the event, which is close to the 14,000 that was expected. Scott reported that there were some protestors and animal control was here on Sunday to check on the animals. Scott stated that the Shriners were pleased and would like to sign a 5 year contract with us. 2. Bigby Coffee: Scott reported that we will sign an agreement with Bigby Coffee that will allow us to serve only Bigby Coffee at the Lansing Center. We will be the first convention center in the region to have such an agreement, particularly with a local partner,Biggby Coffee. A press release will go out soon announcing the change. Scott stated that we will increase the price of coffee and LEPFA Board of Commissioners Meeting Page 5 January 25, 2011 will increase revenue stated that we will increase the price of coffee and will increase revenue by doing so. *Chairwoman Jeffries exited the meeting at 9:10 a.m. 3. Traveling Exhibit: Scott reported that he is working with the CVB and LEAP on a pro-forma that would bring a"traveling museum"to the Lansing Center for the entire summer of 2012. Scott stated there is great potential for this exhibit but also a lot of financial risk associated with it. 4. Sales Research/Projections: Scott discussed working with the CVB on a survey for clients; getting feedback from them, discussing sales efforts and moving toward the fixture. 5. Training/Consulting Agreement: Scott stated that we will enter into an agreement with Shari Berger to continue training the sales staff. 6. Sponsorship/Marketing Coordinator: Scott reported that Shelby has made an offer to the candidate; this individual comes highly recommended. 7. Common Ground: Scott stated that ticket sales are up 20% over last year; with the same amount of revenue due to a discounted price incentive in ticket price. A LONG RANGE PLANNING COMMITTEE: No report. E. PERSONNELCOMMITTEE: Scott stated that there is a committee meeting scheduled to discuss the RFP for benefits. VII. COMMISSIONER& STAFF COMMENTS: A. Commissioner Sinadinos: Commissioner Sinadinos extended her thanks to LEPFA staff for circus efforts and commented on the MLK Luncheon and how well attended it was. Commissioner Sinadinos welcomed Commissioner Barron to the LEPFA Board. B. Greg Soleau: No comment. C. Commissioner Bowen: Commissioner Bowen commented on the Holiday party and Chef s passion and she also received a tour of the kitchen. Commissioner Bowen thanked Scott and staff for the well wishes and welcomed Commissioner Barron to the LEPFA Board. A Commissioner Barron: Commissioner Barron apologized for arriving late and stated that it is great to be a part of this Board. E. Tristyn Wright: Tristyn thanked the Commissioners who attended the MLK Luncheon. F. Commissioner Nicholoff. Commissioner Nicholoff introduced himself to Commissioner Barron and welcomed him to the LEPFA Board. Commissioner LEPFA Board of Commissioners Meeting Page 6 January 25, 2011 Nicholoff praised the MLK Luncheon and stated Governor Snyder will be in the building attending the MSAE event which is also the day of our next Board meeting. G. Commissioner Butler: Commissioner Butler asked Scott to explain the e-mail he sent to Board members regarding the casino. Scott explained that there is a group interested in bringing a casino to Lansing; Scott will meet with David Gregory of Kelly Cawthome to discuss this issue. Commissioner Barron stated that he is interviewing a member of the group on his show tomorrow under the premise that the casino will bring jobs to Lansing. Commissioner Butler reminded everyone that Shari Berger's husband, Duane, is Deputy Director and close to Governor Snyder. Commissioner Butler's point is that we have many contacts with the State to utilize for business. Commissioner Butler commented on the MLK Luncheon; it was a great event and he stated that people are still talking about it. Commissioner Butler welcomed Commissioner Barron to the LEPFA Board. H. Kent Lenzen: Kent welcomed Commissioner Barron to the LEPFA Board and thanked LEPFA staff for the teamwork displayed during the circus. I. Joe Lesausky: Joe reported that all is well at the City Market; the vendors are looking forward to summer. J. Commissioner Decker: No comment. K. Bill Grove: Bill stated that his department will be back to full staff at the end of the month. Bill reported that there will be a presentation for the December Employee of the Month later today; also during this presentation a representative from"Food Movers" will be present to recognize the Lansing Center for its food donations during 2010. Bill reported that a total of 6,343 pounds of food was donated. L. Councilwoman Yorko: Councilwoman Jessica Yorko commended the Lansing Center on a job well done during the MLK Luncheon; stating that the key note speaker and young people present were inspirational. Councilwoman Yorko commented on the success of the circus and welcomed Commissioner Barron to the LEPFA Board. M. Shelly Busse: Shelly welcomed Commissioner Barron to the LEPFA Board. N. Scott Keith: Scott distributed a copy of Capitol Women's Lifes ale magazine which contained an article on the Sparrow Gala featuring a picture of Commissioner Butler and his wife. Scott reviewed upcoming events that will be held at the Lansing Center; including Motorcycle Swap, Fake the Funk, Women's Expo, Roller Derby Vixens, MMA and Deer& Turkey. Scott referenced an e-mail that is attached to the Sales report regarding theknot.com. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: None. X. ADJOURNMENT: At 9:50 a.m. the meeting was adjourned. MOTION: Commissioner Sinadinos. SECOND: Commissioner Bowen. Motion carried. LEPFA Board of Commissioners Meeting Page 7 January 25,2011 THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, FEBRUARY 22, 2011 AT 8:00 A.M.—GOVERNOR'S ROOM, LANSING CENTER, LANSING,MI. Respectfully submitted, Shelly Busse,Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING FEBRUARY 22, 2011 MINUTES At 8:04 a.m. Chairwoman Ellen Jeffries called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: James W. Butler III, John Decker, Ellen Jeffries, Charles Janssen and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Tim Barron, Cindy Bowen, Charles Mickens, Kris Nicholoff, Gerald Ambrose (Ex-Officio) and Bob Johnson (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Joe Lesausky and Shelly Busse—Lansing Entertainment & Public Facilities Authority; Councilwoman Jessica Yorko— Lansing City Council and Dirk Spillemaeckers -AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR JANUARY 25, 2011: A motion was made to accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commissioner Sinadinos. Motion unanimously carried. VI. REPORTS: A. CHAIRMWOMAN'S REPORT: Chairwoman Ellen Jeffries expressed her n u i rri condolences to Heidi Brown on the loss of her sister. - B. SECRETARY/TREASURER'S REPORT: CID �- "I cn 1. Monthly Financial Statements for the Period EndinLy January 31, 2011:, Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $9,909 compared to the prior year's amount of$3,309. Total Operating Revenue year-to-date is $78,399 compared to the prior year's amount of $48,513. Excess Revenues over Expenses for the current period are $1,914 and year-to-date are ($20,940). Balance Sheet: Unreserved Equity for the current year is $111,794. Accounts Payable are down and City Fish has been sent to collections for non-payment on their lease at the Market. LEPFA Board of Commissioners Meeting Page 2 February 22, 2011 Budget vs. Actual: Total Operating Revenue year-to-date is $4,007 better than budget. Total Operating Expenses year-to-date are ($24,438)behind budget. It was noted that Depreciation and the PSD payment contribute to Operating Expenses being behind budget. Excess Revenues over Expenses for the current period are $4,856 ahead of budget and year-to-date are ($20,406) behind budget. b. Cooley Stadium: Excess Revenues over Expenses for the current period are $17,113, which is a loss of($7,938) year-to-date. Balance Sheet: It was noted that the Net Event Development Fund is slightly over last year's amount. Unreserved Equity for the current year is $93,978 compared to the prior year's amount of$80,704. Budget vs. Actual: Excess Revenues over Expenses year-to-date are $16,696 better than budget. c. Lansing Center: Total Operating Revenues for the current period are $483,237 compared to the prior year's current period amount of$363,733 and year-to-date are $2,168,175 compared to the prior year's amount of$2,337,000. Excess Revenues over Expenses for the current period are $13,380 compared to the prior year's current period amount of($42,118). *Commissioner Butler entered the meeting at 8:12 a.m. Balance Sheet: Unearned Revenue-Advance Rent is $353,472 compared to the prior year's amount of$321,512. Unreserved Equity for the current year is ($50,370). Budget vs. Actual: Total Operating Revenue for the current period is $101,152 better than budget and year-to-date is ($59,777) less than budget. Total Oper- ating Expenses year-to-date are ($30,074) behind budget. Excess Revenues over Expenses for the current period are $71,834 better than budget and year-to-date are ($101,040) less than budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending January 31, 2011 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Janssen. Motion was unanimously carried. LEPFA Board of Commissioners Meeting Page 3 February 22,2011 C. PRESIDENT & CEO REPORT: Scott Keith reported the following: 1. Update: Scott noted the passing of Heidi's sister on Friday. Scott stated that several staff members will attend the funeral this morning; flowers have been sent(on behalf of Board members and LEPFA staff) to the funeral home and something will be sent to Heidi as well. 2. CTA Training: Scott reported on the Executive CTA training session that he took part in last week; Scott passed the test and is now a Certified Training Ambassador. Scott stated that another Executive session will be held in March; LEPFA will pay for any LEPFA Board members that would like to take part in the session. Scott reported that LEPFA has the most CTA's in the Lansing area, as well as the first recertified CTA—Julie Baldino. 3. Casino Update: Scott reported that the Tribes are not supportive of a casino in Lansing; there is a meeting scheduled between Scott and Ted O'Dell to discuss the casino. *Councilwoman Jessica Yorko entered the meeting at 8:15 a.m. 4. Budget: Scott stated that our budget has been submitted to the City for review; budget meetings continue on Thursday mornings. Scott stated that he will meet with Jerry Ambrose and Angela to discuss our budget. Scott reported effective March 1, 2011, all purchases will have to be approved by a Vice-Pres- ident or himself. 5. Circus: Scott stated that the Shrine Circus would like to sign a five year deal; we will sign a three year deal,while continuing to work on our return on investment for this event. Scott stated that this event is not a lucrative one for us;however,he realizes this is a good community event. 6. Tickets: Scott stated that he has extra Home Show and Golf Show tickets if anyone is interested. 7. Articles: Scott referenced several newspaper articles from the Lansing State Journal; noting Lee Hladki has been named Member at Large, of the Michigan Association of Convention&Visitors Bureaus Board of Directors. A letter in the Opinion section referencing a charge to park in the City Market parking lot. Scott explained that this was an error by our Security, the letter has been addressed and it was noted that we do not charge Market shoppers to park at the Market. An article on Place Making Impact in Lansing showcased the City Market. *Commissioner Decker entered the meeting at 8:20 a.m. LEPFA Board of Commissioners Meeting Page 4 February 22, 2011 D. LONG RANGE PLANNING COMMITTEE: Commissioner Janssen stated that he has no report at this time; but would like to schedule a meeting soon to discuss City Market parking. E. PERSONNELCOMMITTEE: No report. VII. COMMISSIONER& STAFF COMMENTS: A. Greg Soleau: No Comment. B. Commissioner Sinadinos: No comment. C. Commissioner Janssen: No comment. D. Tristyn Wright: No comment. E. Commissioner Butler: Commissioner Butler stated that there will be a Personnel Committee meeting in March. F. Councilwoman Yorko: Councilwoman Yorko reported on the City Council meeting that took place on Monday night; addressing the millage increase for a special election to be held in May. A Power Point presentation will be available on Councilwoman Yorko's web-site later today. Councilwoman Yorko discussed budget cuts the City is facing this year. G. Joe Lesausky: Joe reported that all is well at the City Market; business on weekends seems to be picking-up. H. Commissioner Decker: No comment. I. Bill Grove: Bill stated that his department has been busy; however, the month of January was a struggle for his department. J. Shelly Busse: No comment. K. Scott Keith: Scott reported that between the Operations Department and Food & Beverage Department, 11,000 pounds of refuse was recycled during the month of January. Scott stated that our"green awareness"has surpassed expectations and that the Lansing Center and City Market were both SERF Certified; the ball park will be certified this summer. Scott thanked Dirk Spillemaeckers for his technical assistance over the weekend. L. Chairwoman Jeffries: Chairwoman Jeffries requested that Scott convey to Heidi the Board's condolences. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 8:38 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MARCH 22, 2011 AT 8:00 A.M. — GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI. LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING MARCH 22, 2011 MINUTES At 8:00 a.m. Chairwoman Ellen Jeffries called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: James W. Butler III, John Decker, Ellen Jeffries, Charles Janssen Bob Johnson (Ex-Officio) and Charlotte Sinadmos. COMMISSIONERS EXCUSED: Tim Barron, Cindy Bowen, Charles Mickens, Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Kent Lenzeri;Teff_: Langer, Joe Lesausky and Shelly Busse—Lansing Entertainment &Public Facilities AuthoA.'. , `� f Councilwoman A' Lynne Robinson—Lansing City Council, Shawna Fancher, Ruth Hills, Willowy Richmond, Neva Austin, Roger Weathers,Nan Jasinowski—City Market Vendors and Dirk �% --� Spillemaeckers - AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: Nan Jasinowksi, President of the Lansing City Market Vendors Association, spoke on behalf of City Market vendors requesting long term planning information for the Lansing City Market. It was reported that the vendors have two main concerns regarding the Market. The first concern is parking for vendors and Market customers and the second concern is the future of the City Market. Nan asked if there is an outline or plan/vision for the Market's future and if so, will the vendors see this plan. Chairwoman Jeffries stated that there is a Long Range Planning Committee within the LEPFA Board of Commissioners and there is a meeting scheduled tomorrow. Nan asked how the vendors can obtain information from this meeting. Scott stated that Commissioner Decker is a member of the Long Range Planning committee and he will report the information to the vendors. Commissioner Janssen requested that vendors submit their concerns in writing so that the committee will be prepared to address them. V. APPROVAL OF THE MINUTES FOR FEBRUARY 22, 2011: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Butler. Motion unanimously carried. VI. REPORTS: A. CHAIRMWOMAN'S REPORT: Chairwoman Ellen Jeffries reported that the Lansing Center February financials are not as good as originally hoped; however the City Market and Cooley Stadium are good. Chairwoman Jeffries stated that the financial statements are indicative of our economy. Chairwoman Jeffries welcomed Heidi Brown back after having been absent last month. LEPFA Board of Commissioners Meeting Page 2 March 22, 2011 B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending February 28, 2011: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansiniz Citv Market: Total Operating Revenue for the current period is $9,717 compared to the prior year's amount of$5,336. Total Operating Revenue year-to-date is $88,116 compared to the prior year's amount of $53,850. Total Operating Expenses for the current period are $13,445 compared to the prior year's amount of$33,261. Total Operating Expenses year-to-date are $133,227 compared to the prior year's amount of$137,087. Year-to-date there is a loss amount of($19,018) compared to the prior year's loss amount of($50,687). Balance Sheet: Unreserved Equity for the current year is $113,716 compared to the prior year's amount of$138,422. Budget vs. Actual: Excess Revenues over Expenses year-to-date are ($15,687) behind budget. b. Cooley Stadium: It was noted that there was no revenue for the month of February and that operating expenses are normal for this time of year. The month of March will see expenses begin again, in conjunction with the start of the baseball season. Balance Sheet: Unreserved Equity for the current year is $112,251 compared to the prior year's amount of$80,436. Budget vs. Actual: Excess Revenues over Expenses for the current period are $24,340 better than budget and year-to-date are $41,136 better than budget. c. Lansing Center: Total Operating Revenue for the current period is $457,567. It was noted that rent is higher but ancillary income is not. Total Operating Revenue year-to-date is $2,626,000 compared to the prior year's amount of $2,750,000. Salary and Wages are up for the current period and for year-to-date; however, several positions were left vacant last year at this time. It was noted utilities continue to increase. Total Operating Expenses for the current period are $485,830. Excess Revenues Over Expenses for the current period are $50,667 and year-to-date there is a loss of($411,496) compared to the prior year's loss amount of($40,893). *Bob Johnson (Ex-Officio) entered the meeting at 8:10 a.m. LEPFA Board of Commissioners Meeting Page 3 March 22, 2011 Balance Sheet: Unreserved Equity for the current year is $9,978 compared to the prior year's amount of$285,844. Budget vs. Actual: Total Operating Revenue for the current period is ($116,843) less than budget and year-to-date is ($176,621) less than budget. Total Oper- ating Expenses year-to-date are ($45,144) higher than budget. Excess Revenues over Expenses year-to-date are ($229,547) less than budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending February 28, 2011 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Janssen. Motion was unanimously carried. 2. Chili Cook-off Liquor License Resolution: Finance Committee Chairman Charlotte Sinadinos stated that the Finance Committee has reviewed and approved the Chili Cook-Off Liquor License Resolution as distributed, and moved that it be approved by the Board. MOTION: Commissioner Janssen. SECOND: Commissioner Decker. Motion unanimously approved. C. PRESIDENT & CEO REPORT: Scott Keith reported the following: 1. Lansing Center Update: Scott reported that the ball park is fine and the City Market is making some ground; however, the Lansing Center is not, in terms of the budget Scott stated that based on an aggressive budget, lack of revenue and higher expenses, the month of February was not expected to end as it did. Scott stated that expenses are under control,but not enough to make budget. Scott stated that he and Greg and the Vice-Presidents have met to decide what can be done. Scott reported that the worse-case scenario is a significant loss; while best-case scenario is getting back to zero. Scott reported that he met with all full-time staff yesterday and communicated our financial concerns. Scott stated that he asked all staff for input and the best option seems to be to institute furlough days for everyone. Scott stated that there are seven pay periods left in the fiscal year and if seven furlough days were taken by everyone we would save $60,000; which equates to a two and a half percent pay cut. Scott stated that he will have to review next fiscal year as well. *Commissioner Butler and Councilwoman A' Lynne Robinson entered the meeting at 8:18 a.m. 2. Sales and Marketing: Scott provided updates on our web-site hits and social media hits and distributed a report that reflects this information. LEPFA Board of Commissioners Meeting Page 4 March 22, 2011 3. SERF Certification: Scott reported that signage for SERF Certification will go up in the building today; as well as at the City Market. The ball park will be certified at a later date after the ball park is open for the season. Scott stated that a press release was sent out regarding the certification and that Channel 6 News reported the story on Sunday night's news program. 4. Michigan Meetings + Events: Scott reported that the Lansing Center has been nominated (for the third year in a row) as a finalist for the"Best Of' award by readers of the magazine. The Lansing Center won the first year nominated and was runner-up last year. D. PERSONNEL COMMITTEE: Scott reported that the committee met last week to discuss the UP for a benefits manager contract. Scott stated there is a concern that the contract is for a five-year term and LEPFA's Operating Agreement with the City has only four years remaining. Heidi stated that Scott's contract is also up for renewal and that will be reviewed at a separate Personnel Committee meeting to be held next week. E. LONG RANGE PLANNING COMMITTEE: As stated during Public Comments, there is a meeting scheduled for Wednesday, March 23, 2011. VII. COMMISSIONER& STAFF COMMENTS: A. Shelly Busse: No comment. B. Heidi Brown: Heidi reported that the UP for a benefits manager provider has been sent out and that she and Markle are in the process of updating manager manuals. Heidi thanked everyone for their kindness and sympathy over the last month. C. Bill Grove: Bill reported that concession business has been good, while banquet business has suffered. Bill reported that as of March 1", Biggby coffee is being served in the building; he has received positive reviews so far. D. Commissioner Decker: Commissioner Decker thanked the Market vendors for attending today's meeting. E. Joe Lesausky: Joe stated that he is looking forward to summer; he has singed four outdoor vendors for the Market. F. Kent Lenzen: Kent stated that there is a type-o on the Sales Goal report; the year should read 2011, not 2010 as typed. Kent reported that the sales team continues to book events through June of this year. G. Commissioner Butler: Commissioner Butler extended his sympathies to Heidi for her loss. Commissioner Butler asked Scott to provide a Common Ground update. Scott stated that two acts are confirmed and we are waiting for a major Saturday act to confirm. Scott stated that an announcement will be made soon. Scott reported that ticket LEPFA Board of Commissioners Meeting Page 5 March 22, 2011 sales are up 25%. Scott has asked Star Tickets to provide a report to determine if the ticket sales are new sales only or existing customer sales. H. Councilwoman Robinson: No comment. I. Bob Johnson: Bob thanked Scott for his involvement in addressing the Pedway's musical performer. Bob discussed the current Pedway performer and how street performers differ. Bob also clarified how a street musician is licensed. Bob stated that his department continues to work on their budget and the challenges they face. J. Tristyn Wright: No comment. K. Commissioner Janssen: Commissioner Janssen requested that Scott convey to the staff how much the Board appreciates their input with regard to the budget and the challenges that lay ahead. Commissioner Janssen stated that he is pleased that the Market vendors were able to attend today's meeting and that we take their concerns seriously. L. Commissioner Sinadinos: No comment M. Greg Soleau: No comment. N. Chairwoman Jeffries: Chairwoman Jeffries stated that she appreciates the Market vendor's attendance today and that their concerns will be taken seriously. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 8:42 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, APRIL 26, 2011 AT 8:00 A.M. —GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING MAY 24, 2011 MINUTES At 8:01 a.m. Chairwoman Ellen Jeffries called the meeting to order in Meeting Room 201 of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, Charles Janssen, Ellen Jeffries,Kris Nicholoff(via conference phone) and Charlotte Sinadinos. COMMISSIONERS EXCUSED: James W. Butler III, John Decker, Robert Johnson(Ex-Officio) and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright,Heidi Brown, Kent Lenzen, Joe Lesausky and Shelly Busse—Lansing Entertainment &Public Facilities Authority and Dirk Spillemaeckers -AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: No comment. V. APPROVAL OF THE MINUTES FOR APRIL 26, 2011: A motion was made to accept the minutes as published.MOTION: Commissioner Sinadinos. SECOND: CommiA�ioner Janssen. Motion unanimously carried. > ` P VI. REPORTS: ; rri ry n A. CHAIRMWOMAN'S REPORT: Chairwoman Jeffries reported that April financials look very good and that April is-: t I shaping up to be a great month. Chairwoman Jeffries thanked LEPFA staff for�takiRg � furlough days. Chairwoman Jeffries referenced an article in the Lansing Stater-;Zou 'al regarding the City Market and stated that it was a nice article. Scott noted that this was an unsolicited article. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending April 30,2011: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $10,622 compared to the prior year's amount of$10,042. Total Operating Revenue year-to-date is $108,581 compared to the prior year's amount of $70,169. Total Operating Expenses year-to-date are $160,430 compared to the prior year-to-date amount of$206,337. It was noted that utility dollar LEPFA Board of Commissioners Meeting Page 2 May 24, 2011 amounts have increased. Excess Revenues over Expenses for the current period are $2,172 and a year-to-date loss of($16,025) compared to the prior year-to-date loss of($92,266). Balance Sheet: It was noted that Accounts Payables are less than the prior year. Unreserved Equity for the current year is $117,709 compared to the prior year's amount of$96,844. Budget vs. Actual: Total Operating Revenue year-to-date is $15,189 better than budget. Total Operating Expenses year-to-date are ($24,829)behind budget. It was noted that depreciation and the PSD payment total of$13,000 is an unbudgeted amount for expenses. Excess Revenues over Expenses year-to-date are ($9,604)behind budget. b. Cooley Stadium: Event Revenue for the current period is $5,380 (from the MSU baseball game and Home Run for Hope events). Event Expenses for the current period are $4,733, leaving$647 for Event Income. Total Operating Expenses for the current period are $24,589, which is similar to last year's amount. It was noted that utility dollars have increased this year. Excess Revenues over Expenses for the current period are $2,460 and year-to-date are $23,207. *Commissioner Cindy Bowen and Kent Lenzen entered the meeting at 8:06 a.m. Balance Sheet: Unreserved Equity for the current year is $125,730 compared to the prior year's amount of$101,617. Budget vs. Actual: Total Operating Expenses year-to-date are$35,544 better than budget. Excess Revenues over Expenses year-to-date are $33,999 better than budget. c. Lansing Center: It was noted that Michigan Celebrates Small Business,MEA, MSHDA and Assisted Living events were held at the Lansing Center in April. Total Operating Revenue for the current period is $698,309 compared to the prior year's amount of$552,980. Total Operating Revenue year-to-date is $3,740,000 compared to the prior year's amount of$3,795,000 for a loss of ($55,000) year-to-date. It was noted that a$44,000 credit is reflected in the Utility line and an additional credit of$3,000 will be reflected in May. It was also noted,Food &Beverage costs are rising. Excess Revenues over Expenses for the current period are $310,652 compared to the prior year's amount of$200,261 and year-to-date are ($38,415) compared to the prior year's amount of$253,525. *Joe Lesausky entered the meeting at 8:08 a.m. LEPFA Board of Commissioners Meeting Page 3 May 24, 2011 Balance Sheet: Unearned Revenue/Advance Rent is $314,367 compared to last year's amount of$275,769. Unreserved Equity for the current year is $367,507 compared to last year's amount of$580,262. Budget vs. Actual: Total Operating Revenue for the current period is $269,000 better than budget. Total Operating Revenue year-to-date is $17,163 better than budget. Total Operating Expenses for the current period are $28,647 less than budget. Total Operating Expenses year-to-date are ($9,856) higher than budget. Excess Revenues over Expenses year-to-date are ($324) higher than budget. Scott noted that for the first time in 18 months,Unearned Revenue/Advance Rent is higher than the prior year and congratulated the Sales team for its efforts. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending April 30, 2011 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Janssen. Motion was unanimously carried. *Commissioner Tim Barron entered the meeting at 8:12 a.m. Finance Committee Chair Charlotte Sinadinos reported that the contract with our current health benefits administrator, Brogan, Reed, Van Gorder,has been extended for a period of three years. C. PRESIDENT & CEO REPORT: Scott Keith reported the following: 1. CTA Training: Scott stated any Board members interested in attending the Executive CTA Training session scheduled for June 7, 2011, to let him know today before leaving. 2. Michigan Meeting&Events Magazine Gala: Scott reported that he attended this event along with Julie Pingston of the CVB last week. The Lansing Center was nominated for"Best Meeting Venue outside of Detroit" for the third year in a row; however, we did not win this year. The Lexington of Lansing was nominated for Best in Service. Scott explained how the voting process works for the nominations. Scott reported that Amanda Snook, Marketing Manager, has joined the Editorial Board of this magazine. 3. City Market: Scott reported on the Double-Up Food Bucks Program that the City Market is participating in; noting that the City Market is one of five markets in Michigan that is participating. Sculpture: Scott reported that the sculpture representing the City's sesquicentennial was dedicated last Sunday near the City Market. LEPFA Board of Commissioners Meeting Page 4 May 24, 2011 Sunday Hours: Scott stated that there are four businesses that will be open on Sunday's inside the City Market; hours of operation are 12pm until 4pm. The businesses have committed to being open for 8 weeks and promotion will only go towards those businesses. Commissioner Bowen suggested that a notice regarding Sunday hours be placed in local church bulletins. Grand Art Market: Scott explained that this event will feature local artists who will rent space to sell their works; Friday will be a preview and Saturday the works will be available for purchase. 4. Marketplace Parking: Scott stated that LEPFA will begin a month-to-month agreement with Gillespie Group through October; there will be no rental costs associated with this agreement. 5. Commissioner Butler: Scott reported that Commissioner Butler is recovering and is in good spirits and that Commissioner Butler thanked the Board for the flowers and fruit basket. 6. Chili Cook-Off. Scott reminded everyone that the Chili Cook-Off is scheduled for June 4. Scott stated that this is a busy Saturday for the downtown area and reviewed the events for the day. 7. Common Ground: Scott stated that he will provide an updated schedule to everyone next week. 8. Recycling: Scott stated that Heartwood school students volunteer in our recycling center and that our center is an incentive for the students. Scott reported that one of the teachers expressed how our recycling program benefits her students; noting that students perform 70%better in school because of the participation in our program. D. PERSONNEL COMMITTEE: No report. E. LONG RANGE PLANNING COMMITTEE: No report. F. NOMINATING COMMITTEE: Commissioner Janssen reported that nominations are out and there will be a vote in June. Commissioner Janssen stated that he is willing to secede to Chair, Commissioner Mickens is willing to become Vice-Chair and Commissioner Sinadinos is willing to serve as Secretary/Treasurer. Commissioner Janssen stated that he will contact Commissioner Butler to discuss the nominations. VII. COMMISSIONER& STAFF COMMENTS: A. Shelly Busse: No comment. B. Heidi Brown: Heidi reported that employee benefits enrollment is complete; we are continuing with McLaren and added Guardian to our dental plan. Heidi stated that these benefits are effective June 1. C. Bill Grove: Bill reported that the Food &Beverage department had an excellent month in April; with$450,000 in revenue and 50% of that going to the bottom line. LEPFA Board of Commissioners Meeting Page 5 May 24, 2011 D. Commissioner Barron: Commissioner Barron stated that the"Bunny Hop" event at the City Market was fantastic and extended a"hats off to all involved." Commissioner Barron apologized for missing the last two meetings and stated that he is back. E. Commissioner Bowen: Commissioner Bowen asked Scott for his thoughts on what the dynamic of Chili Cook-Off will be like since there are so many other events going on downtown on Saturday, June 4. Scott stated that his feeling is that the dynamic will be family oriented early and a younger crowd later in the evening. A discussion regarding other foods served by vendors was held. Commissioner Bowen reported on TIP Credit Notices and that she recommends that it be put in writing and that all associates should sign. Commissioner Bowen asked Heidi if she had information regarding the Flex Spending changes. F. Kent Lenzen: No comment. G. Tristyn Wright: No comment. H. Joe Lesausky: Joe stated that Scott covered most items with regard to the City Market. Joe stated that there is an increase in sales at the Market and he attributes the increase to nice weather. Scott reported that the Merchants Association is voting on their LEPFA Board representative. I. Commissioner Janssen: Commissioner Janssen complimented Bill Grove and the Food &Beverage staff for a tremendous job well done in April and he thanked him. Commissioner Janssen discussed the landscaping opportunities along the City Market parking lot and river walk. Joe stated that planting and mulching will begin this weekend. J. Commissioner Sinadinos: No comment. K. Greg Soleau: Greg stated that he is working on year-end information as well as new projections for building insurance. L. Chairwoman Jeffries: Chairwoman Jeffries reported that the Mayor is replacing her with someone new for this Board; stating that this is not her choice and that no reason was given. Chairwoman Jeffries stated that Tim Kaltenbach will be the replacement. Commissioner Sinadinos thanked Chairwoman Jeffries for her service to the Board as well as to the Finance Committee; stating that she will be missed. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 8:44 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, JUNE 28, 2011 AT 8:00 A.M. —GOVERNOR's ROOM, LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse,Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING JUNE 28, 2011 MINUTES At 8:03 a.m. Vice-Chainnan Charles Janssen called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, John Decker, Charles Janssen, Charles Mickens, Robert Johnson(Ex-Officio) and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Ellen Jeffries, Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Heidi Brown, Meghan Leahy, Kent Lenzen, Joe Lesausky and Shelly Busse—Lansing Entertainment&Public Facilities Authority, A'Lynne Robinson, Jessica Yorko—Lansing City Council,Nan Jasinowski, Robert (Arby) Schleman —Lansing City Market Merchants Association and Dirk Spillemaeckers - AMTA. 111. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: Vice-Chairman Janssen welcomed the public attendees. There was no public comment. V. APPROVAL OF THE MINUTES FOR MAY 24, 2011: A motion was made to; _5 accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commissioner Mickens. Motion unanimously carried. *Robert Johnson(Ex-Officio) entered the meeting at 8:05 a.m. r VI. REPORTS: A. CHAIRMMAN'S REPORT: f `� Vice-Chainnan Janssen welcomed Commissioner Butler to the meeting after his absence from May's meeting. *Commissioner Charles Mickens entered the meeting at 8:06 a.m. Vice-Chairman Janssen formally recognized outgoing Chairwoman Ellen Jeffries' service to the LEPFA Board of Commissioners and to LEPFA; stating that she has served with great distinction and has provided valuable insight into the budgeting process. Vice-Chairman Janssen stated that her expertise will be missed and thanked her for her many years of service. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending Mav 31, 2011: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: LEPFA Board of Commissioners Meeting Page 2 June 28, 2011 a. Lansing City Market: Total Operating Revenue for the current period is $11,104 compared to the prior year's amount of$12,441. Total Operating Revenue year-to-date is $119,686 compared to the prior year's amount of $82,610. Total Operating Expenses year-to-date are less than the prior year's total. Excess Revenues over Expenses for the current period are $1,817 for a year-to-date loss of($14,207) compared to the prior year-to-date loss of ($13,324). *Commissioner Cindy Bowen entered the meeting at 8:08 a.m. Balance Sheet: Unreserved Equity for the current year is $119,527 compared to the prior year's amount of$83,529. Budget vs. Actual: Excess Revenues over Expenses for the current period are ($1,663) behind budget and year-to-date are ($11,268)behind budget. b. Cooley Stadium: Event Revenue for the current period is $1,751 (from the Diamond Classic, Hoene Run for Hope and Early Childhood events). Event Expenses for the current period are $1,198, leaving $552 for Event Income; which is applied to the Net Event Development Fund. Excess Revenues over Expenses for the current period are $4,313 and year-to-date are $27,521. Balance Sheet: The Net Event Development Fund year-to-date amount is $83,091. Unreserved Equity for the current year is $130,800 compared to the prior year's amount of$107,177. *Commissioner Tim Barron entered the meeting at 8:10 a.m. Budget vs. Actual: It was noted that utilities are higher and Scott will address this during his report. Excess Revenues over Expenses for the current period are $1,642 better than budget and the year-to-date amount is $32,356. c. Lansing Center: Total Operating Revenue for the current period is $395,199. Total Operating Revenue year-to-date is $4,135,439. It was noted that Salary and Wages are lower due to furlough days. Excess Revenues over Expenses for the current period are $11,877 and year-to-date are ($26,537). *Councilwoman Jessica Yorko entered the meeting at 8:11 a.m. Balance Sheet: Unearned Revenue/Advance Rent is $290,841 compared to the prior year's amount of$265,565. Unreserved Equity for the current year is $379,385 compared to last year's amount of$620,753. LEPFA Board of Commissioners Meeting Page 3 June 28, 2011 Budget vs. Actual: Total Operating Revenue for the current period is ($75,144) less than budget. Total Operating Revenue year-to-date is ($57,981) less than budget. Excess Revenues over Expenses year-to-date are ($41,842) behind budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending May 31, 2011 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Barron. Motion was unanimously carried. Finance Committee Chair Charlotte Sinadinos moved that that the LEPFA check signature be changed from Ellen Jeffries to Charles Mickens. SECOND: Commissioner Bowen. Motion was unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Lansing Center Highlights: a. Lansing School District High School Graduation: Scott stated that this event went well and reported that having the event here saved the district $5,000; the school district has stated that they are ready to book for next year. Commissioner Butler asked Scott how we were able to save the school district money. Scott stated that the costs to hold the event here were much lower than the Breslin Center's costs. b. Chili Cook-Off. Scott reported that changing the event to Saturday was a success. Scott reported that there were 40 chili vendors; the Lansing Center won second place for most creative booth and the Lexington of Lansing Hotel won third place for their salsa entry. Scott reported that there were 8,000 plus in attendance this year. c. UpcomingE vents: Scott reviewed upcoming events that will take place at the Lansing Center; including Spartan Chassis, Great Lakes Cat Consortium, the Michigan Republican Party, Sounds Good Ministries and the Coast to Coast Baseball Clinic that will be held at the ball park. 2. Union Contracts: Scott reported that 4 of the 5 bargaining units have signed a one year extension; IATSE is still outstanding. 3. Furlough Days: Scott reported that this Thursday, June 301h, is the last furlough day scheduled for staff. Scott stated that the staff handled the furlough days well and the intention is to not have to do this next year. 4. Financials: Scott noted that the Net Event Development Fund for Cooley stadium is LEPFA Board of Commissioners Meeting Page 4 June 28, 2011 above the CAP and will be paid to the City after the audit; roughly$3,000. *Bill Grove entered the meeting at 8:22 a.m. 5. Lansing Center Budget: Scott reported that the Lansing Center is within 1% of the total budget; noting that the $26,000 loss suffered in May is roughly what the cancelled Life Changers event would have netted the Lansing Center. Scott stated that the Lansing Center will end the year with a $40,000 to $60,000 loss; which is where he thought we would end the year. 6. Uneanied Revenue/Advance Rent: Scott noted that this category exceeds last year; which is an indicator of future business; stating that this is good for the Lansing Center. Scott stated that he has an interview with the Detroit Free Press later today to discuss trends in the convention center industry. Scott noted that Tristyn is on vacation and Meghan Leahy is sitting in for her and that Bill Grove has joined us. 7. Common Ground Schedule: Scott distributed a copy of the Common Ground schedule and stated that there are a few small bands left to sign. Commissioner Butler asked what nights are predicted to be the strongest. Scott stated that Melissa Etheridge on Sunday night, Lynyrd Skynyrd on Thursday night, Rick Springfield on Tuesday night and LL Cool J and Tonic on Saturday night are all expected to be busy nights. Councilwoman A'Lynne Robinson asked if there is any local talent featured this year. Scott stated that Don Middlebrook and the Verve Pipe are both local talents. Councilwoman Jessica Yorko asked what the accessibility of the River Trail will be during Common Ground. Scott stated that detour signs will be posted by the end of this week and the trail will be closed from Shiawassee to Saginaw starting July 9ch through July 17th. Councilwoman A'Lynne Robinson asked how these changes are communicated to residents. Scott stated that the City posts changes, AM Radio has announcements, Public Service posts signs and there are large A-fraine signs with maps on them. Councilwoman Jessica Yorko asked what the recommended detour will be. Scott stated that using Shiawassee Street(east) to Cedar Street then back to Saginaw Street will be the route suggested. 8. Cooley Stadium Fountain: Scott reported that there is a steam leak in the plaza at the ball park and a temporary fix is in place. Scott stated that a permanent fix will be made after the season is over. Scott reported that the Board of Water& Light would like to take the ball park off of steam and alternatives are being researched. Scott LEPFA Board of Commissioners Meeting Page 5 June 28, 2011 stated that there is a high demand for steam for about two hours after the game is over and that the Board of Water & Light would like to move to electric gas; which would be a challenge and costly. Scott noted that the Board of Water& Light will reimburse LEPFA for the leak damage. Commissioner Barron asked if instant hot water has been investigated as an alternative. Scott stated that is where we are headed. *Councilwoman A'Lymie Robinson exited the meeting at 8:34 a.m. Scott reminded everyone that we will not have a meeting in July and the next meeting will be in August. D. PERSONNEL COMMITTEE: No report. E. LONG RANGE PLANNING COMMITTEE: No report. F. NOMINATING COMMITTEE: Vice-Chairman Janssen reported that the Nominating Committee has selected new officers for next year. Vice-chair Janssen stated that he will succeed to Chair, Commissioner Mickens will succeed to Vice-Chair and Commissioner Sinadinos will continue to serve as Secretary/Treasurer. Vice- Chairman Janssen stated that he did ask for alternative recommendations and will appoint committees for next year prior to the August meeting. Vice-Chairman Janssen moved that the LEPFA Board of Commissioners Officers for next year be accepted. SECOND: Commissioner Bowen. Motion unanimously carried. Vice-Chairman Janssen recognized Councilwomen Robinson and Yorko as well as Bob Johnson as attending the meeting today. VII. COMMISSIONER & STAFF COMMENTS: A. Greg Soleau: Greg reported that he is preparing for the audit which will take place two weeks after Common Ground is over. Greg stated that he is taking bids for building insurance. B. Commissioner Sinadinos: Cominissioner Sinadinos stated that the Common Ground volunteer training session is tonight. C. Commissioner Bowen: Commissioner Bowen followed-up on the Tip Credit policy that she discussed at the last meeting. It was determined that this policy does not affect anyone on our staff. LEPFA Board of Comrnissioners Meeting Page 6 June 28, 2011 D. Bob Johnson: Bob reported on improvements made to the North Capital Ramp as well as to the North Grand Ramp. A discussion regarding the Accident Fund opening up their parking ramp to the public was held. E. Commissioner Mickens: Commissioner Mickens stated that he walked the River Trail on Saturday and Common Ground signage is already posted. F. Meghan Leahy: Meghan stated that the Operations Department is running smoothly and that she is gearing up for Common Ground. G. Kent Lenzen: No comment. H. Commissioner Butler: Commissioner Butler stated that he is happy to be back and is happy to hear about the Chili Cook-Off success. Commissioner Butler stated that he is happy that Vice-Chairman Janssen will the new Chair of this Board. I. Bill Grove: Bill reported that June would have been a weak month for the Food & Beverage Department; however, the Chili Cook-Off will make the month. Bill stated that his team is prepping for Common Ground; as his team will handle backstage catering for the event. I Councilwoman Yorko: Councilwoman Yorko reported that she attended the Healthy Living conference that was held at the Lansing Center and discussed the unique food requests and that it was the best meal that she has ever had at the Lansing Center. Councilwoman Yorko stated that she spent the entire day of June 4th downtown, with the bulk of it at the City Market; stating that it was a great weekend. Councilwoman Yorko reported that there will be an update on the bicycle ordinance at noon today. Councilwoman Yorko gave an update on union negotiations and that layoffs are now down to 53. Councilwoman Yorko reported that Council adopted an amended Medical Marijuana policy and reviewed its requirements. K. Vice-Chair Janssen: Vice-Chair Janssen announced that after 15 years, Corn missioner Decker's intermittent tern will end with this Board meeting. Vice-chair Janssen thanked Commissioner Decker for his service and noted that he his appointment put him in a difficult position at times. L. Commissioner Decker: Commissioner Decker thanked everyone and stated that he will see everyone at the City Market. Commissioner Decker introduced Arby Schleman, owner of the Waterfront Bar & Grille, as his replacement on the Board and stated that he will take over in August. M. Joe Lesausky: Joe reported that the Double-Up Food Bucks Program is performing better than anticipated; EBT usage is up and thanked Commissioner Barron for talking up this prograin to his listeners. Joe stated that the tracking for first time use of the bridge cards at the City Market has reached 100 new customers. N. Commissioner Barron: Commissioner Barron stated that June 4th was a terrific day for downtown Lansing; stating that the Chili Cook-Off was a great family event. Commissioner Barron stated that the City Market is a focal point of things to talk about with regard to LEPFA. Commissioner Barron stated that the Double-Up Food Bucks Program is a perfect program. Commissioner Barron provided some insight as to how difficult it is to book musical talent for events like Common Ground; stating that Kevin Meyer does a great job coordinating these events. LEPFA Board of Commissioners Meeting Page 7 June 28, 2011 O. Heidi Brown: Heidi reported on the extension of the four union contracts and the end of furlough days. Heidi stated that the Sales team has a part-time clerical position open. Heidi reported that she and Markie are asking for critiques on the newly updated Manager/Supervisor manuals. P. Shelly Busse: No comment. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 9:06 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, AUGUST 23, 2011 AT 8:00 A.M. —GOVERNOR's ROOM, LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING AUGUST 23, 2011 MINUTES At 8:03 a.m. Chairman Charles Janssen called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, Charles Janssen, Charles Mickens, Arby Schleman, Robert Johnson (Ex-Officio) and Charlotte Sinadinos. COMMISSIONERS EXCUSED: James W. Butler III, Tim Kaltenbach, Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Heidi Brown, Tristyn Wright, Kent Lenzen and Shelly Busse—Lansing Entertaimnent &Public Facilities Authority. Nan Jasinowski and Travis Sybrowsky—Lansing City Market Merchants Association and Dirk Spillemaeckers - AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: No comment. V. APPROVAL OF THE MINUTES FOR DUNE 28, 2011: A motion was made to accept the minutes as published. MOTION: Commissioner Bowen. SECOND: Commissioner Sinadinos. Motion unanimously carried. ` c , C) VI. REPORTS: A. CHAIRMMAN'S REPORT: ? - Chairman Janssen reported that he has contacted several Commissioners to serve_.onr,, LEPFA committees and he is waiting for a response from some of those Commissioners. Chairman Janssen stated that he appreciates everyone being so co- operative with regard to volunteering for the committees. Chairman Janssen reported that the budget year has ended and considering how tough the budget was to manage, LEPFA staff did a great job. Chairman Janssen stated that Common Ground was managed well, without incident and congratulated the LEPFA staff and Common Ground volunteers who worked the event. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending July 31, 2011: Finance Chair Charlotte Sinadinos stated that the June 30, 2011 year-end financial statements are in draft form because the audit is still in progress; financial statements for the period ending July 31, 2011 will be reviewed. Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: LEPFA Board of Commissioners Meeting Page 2 August 23,2011 a. Lansing City Market: Total Operating Revenue for the current period is $11,850 compared to the prior year's amount of$10,606. It was noted that utilities for July were very high due to extremely hot temperatures. Excess Revenues over Expenses for the current period are a loss of($1,659). Balance Sheet: Unreserved Equity for the current year is $110,667 compared to the prior year's amount of$128,333. It was noted that there is $5,251 in Accounts Receivable that has been sent to collections due to vendor non- payment. Budget vs. Actual: Total Operating Revenue for the current period is $1,893 better than budget. Excess Revenues over Expenses year-to-date are $1,980 ahead of budget. Commissioner Bowen asked if the amount sent to collections is owed by one vendor. Scott stated that the money due is from three different vendors,with the majority owed by City Fish. Scott explained the collection process. b. Cooley Stadium: Event Revenue for the current period is $954 (from the Coast to Coast Training Camp). Event Expenses for the current period are $248 leaving $713 for Event Income. It was noted that utilities for July were very high due to extremely hot temperatures; $15,514 for the current period compared to $12,119 for the same period last year. Balance Sheet: It was noted that a check was written to the City in the amount of$13,781 because the Net Event Development Fund was over and above$80,000. Unreserved Equity for the current year is $116,693 compared to the prior year's amount of$90,391. Budget vs. Actual: Excess Revenues over Expenses for the current period are ($554)behind budget. c. Lansing Center: Total Operating Revenue for the current period is $156,181 compared to the prior year's amount of$134,080. It was noted that utilities for the Lansing Center were lower than last year's amount. Total Operating Expenses for the current period are $328,080 compared to the prior year's amount of $399,123. Excess Revenues over Expenses for the current period are a loss of ($123,168) compared to the prior year's loss amount of($219,196). *Bob Johnson entered the meeting at 8:12 a.m. Balance Sheet: Unreserved Equity for the current year is $190,926 compared to LEPFA Board of Commissioners Meeting Page 3 August 23, 2011 the prior year's amount of$186,726. Unearned Revenue/Advance Rent for the current period is $344,372 compared to the prior year's amount of$262,739. Budget vs. Actual: Total Operating Revenue for the current period is ($5,897) less than budget. Total Operating Expenses are $71,855 better than budget. Excess Revenues over Expenses are$65,606 better than budget. Scott noted on the Balance Sheet that the Festival of Trees has an outstanding balance of$12,000; this group has filed for bankruptcy and we will not receive the amount due. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending July 31, 2011 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Bowen. Motion unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Common Ground: Scott stated that a full update will be presented at the September Board meeting. Scott stated that he expects to break even or possibly just above even; the numbers are being finalized. Scott reviewed and distributed a letter written by a Common Ground patron praising the security staff for a job well done. Chainnan Janssen stated he understands the event was incident free this year. Scott stated that Tristyn oversees security for the event and that there were three arrests. A discussion regarding the stage collapse in hidiana was held and Scott discussed our emergency and evacuation procedures. Chainnan Janssen stated that he appreciated the offer for Rock the Rapids tickets and asked how this event might affect Common Ground next year. Scott stated that Meridian Entertainment was called in late to help with this event and this was a first time event for this group and we will have to wait and see if this has any affect on Common Ground. *Coimlussioner Barron entered the meeting at 8:18 a.m. 2. City Market: Scott presented a copy of the AT&T Yellow Pages for everyone to review; noting that the City Market is on the cover of the book and there is a two page spread featuring City Market vendors. LEPFA Board of Commissioners Meeting Page 4 August 23, 2011 Scott presented a copy of the Greater Lansing Business Monthly that included a Thank You to all Common Ground Sponsors as well as an ad for "Summer Sundays" at the City Market. Scott reported that the"Double-Up Food Bucks"program has received 450 first time EBT users; which equates to $25,000 in benefits for the year 2010. Scott stated that the benefits of this program include word of mouth and an increased shopper base. Scott reported that"Summer Sundays" at the Market have seen slow, but steady foot traffic and that customers are appreciative that the Market is open on Sundays. Scott stated that"Project Re-directory"is a program that allows for the recycling of old phone books at the City Market and AT&T will donate an (as yet) undetermined dollar amount (based on the weight of the phone books) to the"Double-Up Food Bucks"program. Scott reminded everyone that there is plenty of fresh Michigan fruit and vegetables available at the City Market. 3. Cooley Law School Stadium: Scott reported on turf issues at the ball park. Scott explained that because we have had very warn and muggy weather conditions a mold has started to grow in the grass. Scott stated that nitrogen applications are helping to cure this problem and also make the grass greener. Scott reminded everyone that the suite at Cooley Law School Stadium has been reserved for Board members for the September 2nd game and stated that if anyone is interested in tickets to please contact him or Heidi. 4. Lansing Center: Scott stated that the Lansing Center's 25t1i Aiuliversary is this year and he would like to combine a 25th Anniversary Celebration and the annual Board Holiday Party on January 12, 2012. Scott stated that it would be better to have the party after the holidays so that everyone who is invited will be able to attend. Scott asked Board members to consider this date and let him know their thoughts. Scott reported that he will make his annual presentation to the Convention& Visitors Bureau on September 15, 2011. Scott stated that he will present end-of-year financial information and audit information at the September Board meeting. Scott reported that he attended the Michigan Lodging &Tourism Association LEPFA Board of Commissioners Meeting Page 5 August 23,2011 golf outing and also that Commissioner Bowen had the longest drive for women. Scott stated that he will be on vacation starting Saturday, August 27, 2011 and will return the day after Labor Day. Connnissioner Barron asked Scott if he is prepared for media questions regarding stage safety for Common Ground. Commissioner Barron stated that(while this is fresh in everyone's mind now), the news will pass,but will be fresh in everyone's minds again for Common Ground next year. Commissioner Barron suggested that we have answers to questions available now so that we are prepared to answer questions when they are asked next year; Scott agreed. D. PERSONNEL COMMITTEE: Commissioner Bowen thanked Chairman Janssen for extending an offer for her to continue to chair the Personnel Committee and stated that at this time, there is no report from the Committee. Commissioner Bowen stated that she will wait to hear from Scott or Heidi regarding any personnel related dates. E. LONG RANGE PLANNING COMMITTEE: Chairman Janssen stated that he has no report at this time,but the Committee will meet soon to plan the agenda for the year. VII. COMMISSIONER& STAFF COMMENTS: A. Greg Soleau: Greg reported that the audit is complete and there are no surprises; stating that the budget was well managed. Greg reported that his department is wrapping up Common Ground and hopes to settle next month. B. Commissioner Sinadinos: Commissioner Sinadinos commended Scott and Greg and the LEPFA staff for the mix of events in the building and for not"giving away the farm." C. Commissioner Bowen: Commissioner Bowen stated that she continues to hear positive comments about the chef and food quality at the Lansing Center. D. Commissioner Mickens: Commissioner Mickens asked if the steam issue has been resolved at the stadium. Scott stated that the stadium has switched to an on-demand electric system and the stadium no longer uses steam. E. Tristyn Wright: Tristyn reported on capital purchases that will increase revenue for the Lansing Center; including new staging and cocktail tables which will increase revenue as opposed to having to pay to rent these items. Tristyn reported that all the restrooms in the Lansing Center are being renovated and the project will be completed after Labor Day. Tristyn reported that our recycling goal is to recycle 150,000 pounds for the year and we are 40,000 pounds away from reaching our goal. Tristyn reported that we received a"certificate of appreciation"from Heartwood School for allowing their students to participate in our recycling program and she shared the certificate. Tristyn stated that the students from Heartwood School will attend the Lugnuts game on August 24th as our thank you for their hard work in the recycling center. Scott reported that we have made $3,000 in revenue from the recycling program and have significantly reduced our trash removal costs. LEPFA Board of Commissioners Meeting Page 6 August 23, 2011 Nan Jasinowski stated that the vendors at the City Market have asked for educational materials pertaining to the recycling program and would like to know how to obtain recycling information. Tristyn offered to have Dan Clark hold a recycling seminar for the City Market vendors. It was also noted that Joe Lesausky is now a part of the Green Team and he will have knowledge and materials as well. F. Bob Johnson: Bob reported that work on the North Capital Ramp will be complete by September 6, 2011 and next summer the lower two levels will be renovated. Bob stated that these renovations will affect Common Ground parking next year. G. Kent Lenzen: Kent stated that he is in the process of hiring a Sales Assistant and locking in rental contracts for next year. Kent reported that his team is working on attracting Associations from the Grand Rapids area. A discussion regarding the outlook for the industry was held and Scott discussed the Org Pro event. H. Commissioner Barron: Commissioner Barron reported that he has had the opportunity to be at the City Market for a few events, as well as the Lansing Center and Cooley Stadium, and stated that as an"end user" all the facilities are fantastic. I. Commissioner Schleman: Commissioner Schleman stated that"Suminer Sundays" are a hit and sales are comparable to Monday,Tuesday and Wednesday sales. Scott stated that the CVB will take photos of the City Market for their annual guide and he hopes the photo will be on the cover of the guide. J. Bill Grove: Bill thanked Commissioner Bowen for her comments and will pass them along to his staff. Bill reported that his department has reduced trash pick-ups from 10 pulls to 4—5 pulls; saving$700 per pull. Bill reported July closed even for his department and August will close higher than budget. Bill stated that he is in the process of hiring staff for his department for the approaching busy season. K. Heidi Brown: Heidi reported that she is working on LEPFA U, an annual in-service training day for staff, the Committee is meeting every two weeks. Heidi stated that there is a vacant Banquet Captain position and a vacant intern position for the Food & Beverage and Sales departments. Heidi stated that she is establishing dates for this year's Flu Clinic. Heidi reported that annual employee evaluations and job descriptions are due by September 30, 2011. Heidi stated that IATSE negotiations are still in progress. Commissioner Bowen asked Bill how many Food & Beverage staff members are "Serve-Safe" certified and where do they go for training. Bill stated that all kitchen staff and Server Captains as well as Paul Ntoko are certified. Bill stated that the training locations can be found through the Michigan Restaurant Association. L. Shelly Busse: No comment. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 9:02 a.m. the meeting was adjourned. LEPFA Board of Commissioners Meeting Page 7 August 23,2011 THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, SEPTEMBER 27, 2011 AT 8:00 A.M.—GOVERNOR's ROOM, LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING SEPTEMBER 27, 2011 MINUTES ' At 8:00 a.m. Chairman Charles Janssen called the meeting to order in the Governor's Room of the C Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, James W. Butler III, Charles Janssen, Tim C-0 Kaltenbach, Charlotte Sinadinos and Robert Johnson(Ex-Officio). - COMMISSIONERS EXCUSED: Tim Barron, Charles Mickens, Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Heidi Brown, Tristyn Wright, Kent Lenzen, Joe Lesausky and Shelly Busse—Lansing Entertaimnent & Public Facilities Authority. Nan Jasinowski and Neva Austin—Lansing City Market Merchants Association and Dirk Spillemaeckers - AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: No comment. V. APPROVAL OF THE MINUTES FOR AUGUST 23,2011: A motion was made to accept the minutes as published. MOTION: Commissioner Sinadinos. SECOND: Commissioner Bowen. Motion unanimously carried. VI. REPORTS: A. CHAIRMMAN'S REPORT: No report. B. SECRETARY/TREASURER'S REPORT: Finance Committee Chair Charlotte Sinadinos stated that June 2011 and August 2011 financial statements have been distributed to all present, however, for this meeting, she will review only August 2011 financial statements. 1. Monthly Financial Statements for the Period Ending August 31, 2011: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue year-to-date is $23,570 compared to the prior year's amount of$22,511. It was noted that the City Market is at maximum capacity for vendors and all is well. Total Utilities for August are higher due to a very warm August. Total Operating Expenses year-to-date are $30,749 compared to the prior year's amount of$32,864. Excess Revenues over Expenses year-to-date are a loss of($4,137) compared to the prior year's loss amount of ($6,922). LEPFA Board of Commissioners Meeting Page 2 September 27, 2011 Balance Sheet: Unreserved Equity for the current year is $108,189 compared to the prior year's amount of$125,812. Budget vs. Actual: Total Operating Revenue for the current period is $1,546 better than budget and year-to-date is $3,440 better than budget. Total Operating Expenses year-to-date are $232 better than budget. Excess Revenues over Expenses year-to-date are $3,684 ahead of budget. b. Cooley Stadium: It was noted that there were no events at the stadium during the month of August. Utilities were higher in August due to very warm temperatures and year-to-date total Utilities are $29,279, which is $5,000 higher than the prior year's amount. *Commissioner Butler entered the meeting at 8:04 a.m. Excess Revenues over Expenses year-to-date are a loss of($21,826) compared to the prior year's loss amount of($21,084). Balance Sheet: The Net Event Development Fund is $80,121 and a check was written to the City for$12,000 last month. Unreserved Equity for the current year is $106,494 compared to the prior year's amount of$77,626. *Commissioner Bowen entered the meeting at 8:05 a.m. Budget vs. Actual: Excess Revenues over Expenses year-to-date are $2,995 ahead of budget. c. Lansing Center: Total Operating Revenue for the current period is $273,387 compared to the prior year's amount of$213,996 and year-to-date $427,629 compared to the prior year's amount of$348,076. Total Operating Expenses year-to-date are $768,586 which is lower than the prior year's amount of $802,553. Excess Revenues over Expenses year-to-date are a loss of($243,042) compared to the prior year's loss amount of($361, 432). Balance Sheet: Unreserved Equity for the current year is $74,193 compared to the prior year's amount of$44,490. Unearned Revenue/Advance Rent for the current period is $353,524 compared to the prior year's amount of$273,975. Budget vs. Actual: Total Operating Revenue year-to-date is $8,383 better than budget. Total Operating Expenses year-to-date are $62,821 better than budget. Excess Revenues over Expenses year-to-date are$70,747 better than budget. LEPFA Board of Commissioners Meeting Page 3 September 27, 2011 Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending August 31, 2011 be received as published and fiirther that the monthly expenses for each entity be accepted. SUPPORT: Commissioner Bowen. Motion unanimously carried. 2. Fiscal Year 2010—2011 Audit Results: Finance Chair Charlotte Sinadinos reported that the Finance Committee met with the auditors yesterday and stated that the auditors were very complimentary of the staff and the audit. It was noted that there is a state requirement that a page be included in the audit identifying overlapping roles within LEPFA. Greg referred to the stapled packet that was distributed and noted a concern in the auditor's outline referencing only one person signing off on journal entries. Greg gave a brief overview of the bound copy of the audit; noting points of interest. Greg reviewed pages 7 and 8 referencing the change in Net Assets. It was noted that the Lansing Center has an $88,000 loss, the stadium had a gain and the City Market also had a loss. Greg stated that the audit is clean and there were no surprises. *Nan Jasinowski entered the meeting at 8:09 a.m. Chairman Janssen asked what a reasonable net asset amount is for LEPFA. Scott stated that$500,000 is a fair amount for LEPFA to have in net assets. Scott noted we need to bring LEPFA net asset amounts back to $500,000 because the Lansing Center has a large staff. Finance Committee Chair Charlotte Sinadinos moved that the Fiscal Year End Audit 2010—2011 be accepted. SUPPORT: Commissioner Bowen. Motion unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. GLCVB Agreement: Scott reported that he received notice that LEPFA has been approved for a two year agreement with the CVB. Scott stated that he will work on renewing the shared Vice-President of Sales position between LEPFA and the CVB. Commissioner Bowen stated that there is a comfort level within the CVB that the money is impacting sales. LEPFA Board of Commissioners Meeting Page 4 September 27, 2011 Chairman Janssen reported that he attended the meeting and stated that it was very educational. He noted that the presentation of the City survey and the strategies used to bring prior guests back to the City was very good. Chairman Janssen stated that an opportunity for a good relationship exists. *Bob Johnson entered the meeting at 8:19 a.m. 2. Cooley Law School Stadium: Scott reported that the Lugnuts finished in second place for the season which brought in additional revenue for the ball park. 3. Lansing City Market: Scott reported that Harvest Fest is scheduled for Saturday, October 1, 2011 from 10 a.m. until 2 p.m. Scott reported that the south end of the City Market has had temperature control issues and noted that the south end windows have been tinted to absorb heat and additional fans have been added to combat the issue. Scott stated that one more adjustment will be done and he hopes this corrects the problem. 4. Greater Lansing Business Monthly: Scott stated that he will write an article for the magazine regarding the economic impact that the Lansing Center has on the greater Lansing region. 6. Groesbeck Golf Course: Scott stated that he sits on a committee that determines how revenue can be improved for the golf course. Scott noted that this may be an opportunity for LEPFA to step in and provide food &beverage services as well as marketing services. Scott stated that he will provide a proposal and will meet with the committee next week. 6. Collective Bargaining Agreements: Scott reported all agreements have been completed and signed. A PERSONNEL COMMITTEE: Commissioner Bowen reported that Commissioner Nicholoff is Chair of this corrnnittee and a meeting is organized for next week. E. LONG RANGE PLANNING COMMITTEE: No report. VIL COMMISSIONER & STAFF COMMENTS: A. Greg Soleau: Greg stated that the audit is complete and he is encouraged by this year's numbers and is cautiously optimistic. B. Commissioner Sinadinos: Commissioner Sinadinos congratulated Scott, Greg and LEPFA staff on a clean audit this year. C. Commissioner Bowen: Commissioner Bowen stated that the CVB partnership's overall drive is to keep business in the city, but not to compete with each other. LEPFA Board of Commissioners Meeting Page 5 September 27,2011 D. Bob Johnson: Bob reported that work continues on the North Grand ramp and the interior of the North Capitol ramp. E. Tristyn Wright: Tristyn reported that winterization of the ball park will begin next week, the restroom renovations are complete and there is new fiirniture in the cafe. F. Commissioner Butler: Commissioner Butler stated that he is happy to be back and appreciates the support given by everyone. Commissioner Butler congratulated LEPFA staff on a good audit. Commissioner Butler reminded everyone of the importance of the CVB partnership. G. Kent Lenzen: Kent stated that his team works with the CVB and is not a competitor of the CVB. H. Joe Lesausky: Joe stated that the Harvest Fest event is Saturday, October 1, 2011 and reported on the event's activities. Joe reported that October is the last month of the "Double-Up Food Bucks"program. Joe reported that there were 75 new EBT users in the month of September and overall 600 new EBT customers. Joe reported that he provided a tour to an MSU class that is interested in the redevelopment of Lansing. This class received a grant from the MSU Department of Theater and the City Market is partnering with them. Chairman Janssen asked how we track City Market traffic. Joe stated that there is no firm method, but is researching ways to track customers. Chairman Janssen asked if we track vendor sales. Joe stated that there is no way to track individual vendors' sales. Joe reported that there will be a vendor recycling workshop held at the Market at the end of this week; noting that the first workshop was cancelled due to low attendance. I. Bill Grove: Bill stated that there are busy times ahead for his department and that July and August ended on a positive note for his department. Commissioner Bowen asked how holiday bookings look for this year. Kent stated that his department continues to book for the holidays. I Heidi Brown: Heidi reported that employee evaluations are underway and are due September 30, 2011. Heidi reported that HR/Payroll Specialist, Markie Misiak has resigned and her last day is September 30, 2011. Heidi stated that she and Markie are working on the Supervisor's Manual Training this week. Heidi reported that she is working on the LEPFA U schedule and this year's dates are December 14"' and 15"' (half day). Heidi reported that on September 14`h a Staff Appreciation Luncheon was hosted by the managers and it was a nice day for all. K. Shelly Busse: No comment. L. Scott Keith: Scott referenced the Sales Report and noted that the numbers are encouraging; with May and June being the biggest concerns. Scott discussed the Dayglow event that will be held here in October and reviewed what the event is. Commissioner Bowen stated that she appreciates the mix of business and asked how we determine when there are two similar groups who want to book the LLPf A Board of Corninissioners Meeting Pare 6 September 27, 2011 same day. Kent stated that his department looks at all aspects of the group to see which group will garner the most revenue. Commissioner Bowen stated that the CVB will anticipate that revenues will be pushed higher moving forward. Scott reported that the Marketplace Parking Lot gained revenue in August. Scott reported that LCC entered into an agreement to lease parking space from the Accident Fund. Scott reported that the Lansing Center's 25"' Anniversary will kick-off during the Silver Bells event and a reception will be held in January. Scott discussed an article that he read featuring summer festivals and stated that lie will share the article with everyone. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. ADJOURNMENT: At 8:53 a.m, the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, OCTOBER 25, 2011 AT 8:00 A.M. —GOVERNOR'S ROOM, LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING OCTOBER 25, 2011 MINUTES At 8:00 a.m. Chairman Charles Janssen called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen, Tim Kaltenbach, Charles Mickens, Kris Nicholoff, Charlotte Sinadinos and Robert Johnson(Ex- Officio). COMMISSIONERS EXCUSED: Gerald Ambrose(Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Heidi Brown, Tristyn Wright, Kent Lenzen, Joe Lesausky and Shelly Busse—Lansing Entertainment&Public Facilities Authority. Neva Austin—Lansing City Market Merchants Association,Dirk Spillemaeckers—AMTA and A'Lynne Robinson—Lansing City Council. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: No comment. V. APPROVAL OF THE MINUTES FOR SEPTEMBER 27, 2011: A motion was made to accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commissioner Barron. Motion unanimously carried. VI. REPORTS: A. CHAIRMMAN'S REPORT: No report. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Endinjj September 30, 2011: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $11,619 compared to the prior year's amount of$12,069. Total Operating Revenue year-to -date is $35,190 compared to the prior year's amount of$34,580. It was noted that expenses are high due to higher utility costs; HVAC and duct work, along with window tinting should alleviate some of the utility costs,however; this falls under the Maintenance of Facilities line item which is high for the month. Excess Revenues over Expenses for the current period are a loss of($4,919) compared to the prior year's loss of($1,236). Excess Revenues over Expenses year-to-date are 7 'm*�4os&of($9,057) compared to the prior year's loss of($8,158). -., J .., �•f t ,J 1 .._`D4l,�x'rce Sheet: Unreserved Equity for the current year is $103,269 compared LEPFA Board of Commissioners Meeting Page 2 October 25,2011 to the prior year's amount of$124,576. Budget vs. Actual: Total Operating Revenue for the current period is $241 better than budget and year-to-date is $3,681 better than budget. Excess Revenues over Expenses year-to-date are$161better than budget. b. Cooley Stadium: Total Operating Revenue for the current period is $1,388, this is for the Bank of America 911 Run. Total Expenses for this event were $393, leaving$995 in Event Income that was applied to the Net Event Develop- ment Fund. Total Event Revenues for the prior year were $8,076; this amount includes the Cooley Law School graduation that was held in September last year. *Commissioner Bowen and Joe Lesausky entered the meeting at 8:05 a.m. Balance Sheet: The Net Event Development Fund for the current year is $81,117 compared to the prior year's amount of$82,276. Unreserved Equity for the current year is $97,004 compared to the prior year's amount of$75,810. Budget vs. Actual: Excess Revenues over Expenses year-to-date are$7,826 better than budget. c. Lansine Center: Total Operating Revenue for the current period is $340,805 compared to the prior year's amount of$317,562 and year-to-date is $768,435 compared to the prior year's amount of$665,639. It was noted that expenses are holding well. Excess Revenues over Expenses for the current period are $11,540 compared to the prior year's loss amount of($39,264). Excess Revenues over Expenses year-to-date are a loss of($231,502) compared to the prior year's loss amount of($400,696). Balance Sheet: Unreserved Equity for the current year is $85,733 compared to the prior year's amount of$5,226. Unearned Revenue/Advance Rent for the current period is $366,047 compared to the prior year's amount of$295,035. Budget vs. Actual: Total Operating Revenue year-to-date is $1,063 better than budget. Excess Revenues over Expenses year-to-date is $67,622 better than budget. Robert Johnson asked if the $60,000 in the Sales/Marketing Reimbursement line is included in the totals for the Lansing Center. Scott stated that this is money received from the CVB and is only a placeholder for the line item. LEPFA Board of Commissioners Meeting Page 3 October 25, 2011 Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending September 30, 2011 be received as published and further that the monthly expenses for each entity be accepted. SUPPORT: Commissioner Bowen. Motion unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. City Market: Scott stated that we are watching expenses closely at the City Market.- in an effort to cool the south end of the Market, it was necessary to invest in HVAC duct work and window tinting. Scott stated that he will have details regarding both the Silver Bells and Ye Olde Christmas events at next month's Board meeting. Scott reported that the Double-Up Food Bucks program ends at the end of the week. The City Market was one of two markets that used all the funds available from the program; additional funds were given to the City Market from other markets in the area that did not use all the funds appropriated. Scott stated that he and Amanda are working on tracking EBT usage at the City Market. Scott welcomed Neva Austin to the meeting; noting that we are waiting for City Council to approve her as a member of the Board. 2. Cooley Law School Stadium: Scott reported that winterization of the ball park is under way and we continue to work on capital improvements. 3. Lansing Center: Scott reported on plans for the 25t"Anniversary celebration. All outgoing mail will have a 25t1i silver sticker attached starting November 1, 2011. A kick-off celebration will be held during Silver Bells with a reception to be held on January 12, 2012. Scott gave an update on the lighting project in the parking area under the building. Scott reported on the Dayglow event held at the Lansing Center last Friday and stated that he will e-mail pictures of the event soon. It was noted that this event will add $40,000 to the bottom line. 4. GLCVB Public Act 25: Scott reported that he met with Lee Hladki on Friday and LEPFA Board of Commissioners Meeting Page 4 October 25, 2011 they set goals, with an informal draft to be complete in a couple of days. The informal draft will be sent to attorneys for review and will then be presented to the Board for approval. 5. Groesbeck Golf Course: Scott stated that a tentative agreement has been reached with the Parks &Recreation Department to have LEPFA assist with the food & beverage operations of the golf course. LEPFA will provide marketing assistance to the golf course as well. Scott stated that this is an opportunity for LEPFA to increase revenue for both the golf course as well as LEPFA. 6. Common Ground: Scott reported that we are nearly complete with the settlement and noted that there is a small loss for this year. Scott stated the festival will be held next year and the dates are 7/9/12—7/15/12. Scott stated that some offers have already been made to some artists for next year. It was noted that Muskegon will not hold their annual festival next year. 7. Scott reported that he will be out of the office next Tuesday through Friday. D. PERSONNEL COMMITTEE: Cominissioner Nicholoff reported that the committee met three weeks ago to discuss specific personnel issues. Scott stated that he updated the committee on personnel policy changes, current collective bargaining agreements and discussed an employee resignation. E. LONG RANGE PLANNING COMMITTEE: Chairman Janssen discussed the casino connection to the Lansing Center and stated that there is no concrete proposal and that the cominittee and Board will be ready should things change. VII. COMMISSIONER& STAFF COMMENTS: A. Greg Soleau: Greg reported that the Healthy&Fit Expo event is not included in the September numbers; $3,000 - $5,000 will be added to September numbers after the settlement has been completed. B. Commissioner Sinadinos: Commissioner Sinadinos stated that she attended the recent good-bye reception and had a good time. C. Commissioner Bowen: No comment. D. Commissioner Nicholoff Commissioner Nicholoff stated that he and his family visited the City Market over the weekend and had a great time and thanked everyone for all the well wishes in regard to his dad. E. Bob Johnson: Bob reported that the Accident Fund has leased 300 parking spaces to Lansing Community College and encouraged Scott to continue talks with them regarding Lansing Center parking. Bob reported that he will present the Master Plan at the South Side Community Center on November 9, 2011 at 6:00 pm. Bob stated LEPFA Board of Commissioners Meeting Page 5 October 25,2011 that it is nice to have a wonderful working relationship with everyone here at the Lansing Center. Chairman Janssen asked how the Master Plan will affect the Lansing Center. Bob reviewed the Master Plan and explained what it is and how it works. E. Commissioner Mickens: No comment. F. Tristyn Wright: Tristyn reported that winterization at the ball park is complete and new sinks will be installed at the ball park soon. Tristyn stated that she and Joe have a meeting regarding single-stream recycling next week with Lori Miller from the City. G. Commissioner Butler: Commissioner Butler asked if there are plans to light the dark area that is under the Michigan Avenue area in the parking area under the Lansing Center. Scott and Bob Johnson discussed that this might be something for the Board of Water&Light to work on; Tristyn will follow-up on this issue. H. Commissioner Kaltenbach: No comment. I. Kent Lenzen: No comment. J. Commissioner Barron: No comment. K. Joe Lesausky: Joe reported that the peak season at the City Market is over,but group tours are picking up. L. Bill Grove: Bill reported that the Dayglow event garnered $7,000 in beverage revenue and stated that September was a good month but October will be even better. Bill stated that he is working with his staff on the golf course project. M. Heidi Brown: Heidi reported the following: 1. Flex Plan annual enrollment is underway and forms are due on 11/l/11. 2. United Way Campaign memos will be sent out on I l/l/11; last year there was a 41% increase in employee contributions. 3. Turkeys will be available for purchase l l/l/11 — 11/29/11; employees will be able to donate a dollar(or more)to the Food Bank by purchasing a turkey. 4. LEPFA U dates are 12/14/11 and 12/15/11 (half day). 5. Employee of the Month presentations will now include the recognition of employees who have reached milestone anniversary dates (5 year increments). 6. Medicare Part D updates have been communicated to all staff. 7. Policy reviews are currently underway and will be rolled out in January. N. Shelly Busse: No comment. O. Scott Keith: Scott reported that the Mackinac Center event has been booked for 11/14/11; Governors from Michigan, Indiana and Ohio will be in attendance at this event. Approximately 600 people will attend and the press will also cover this event. Scott stated that the Sales department is still working on securing the Liquid Web holiday party; attendance for this event could be 400— 900 people. Scott stated that the circus will be back in January and the Chamber's 100th Anniversary Dinner will be held here in February; attendance for this event is expected to be 1,000 people. Scott reported that he and Lee Hladki are working on quality control policies for the CVB and LEPFA Board. Scott stated that he and Lee hope to have a Vice-President of Sales in place by January 1, 2012. Scott welcomed Neva Austin to the meeting and stated that he looks forward to having LEPFA Board of Commissioners Meeting Page 6 October 25,2011 her as a Commissioner on this Board as soon as she is approved by City Council. P. Chairman Janssen: Chairman Janssen thanked LEPFA staff for working so well together and also thanked the Board members for perfect attendance at today's meeting. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 8:51 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY,NOVEMBER 22, 2011 AT 8:00 A.M. — GOVERNOR'S ROOM, LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING NOVEMBER 22, 2011 MINUTES At 8:00 a.m. Chainnan Charles Janssen called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, Charles Janssen, Tim Kaltenbach, Charles Mickens and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Gerald Ambrose (Ex-Officio), James W. Butler, III, Kris Nicholoff and Robert Johnson (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Joe Lesausky and Shelly Busse—Lansing Entertainment & Public Facilities Authority. Neva Austin,Nan Jasinowski— Lansing City Market Merchants Association and Dirk Spillemaeckers—AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: No comment. V. APPROVAL OF THE MINUTES FOR OCTOBER 25, 2011: A motion was made to accept the minutes as published. MOTION: Commissioner Kaltenbach. SECOND: Commissioner Bowen. Motion unanimously carried. VI. REPORTS: A. CHAIRMAN'S REPORT: No report. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending October 31,2011: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $10,961 compared to the prior year's amount of$10,366. Total Operating Revenue year-to R -date is $46,151 compared to the prior year's amount of$44,947. Total Operating Expenses year-to-date are $63,860 compared to the prior year's amount of$70,552. Excess Revenues over Expenses year-to-date are a loss of($10,236) compared to the =`3 u) prior year's loss amount of($17,242). It was noted that the current loss is due to `= higher utility expenses. Balance Sheet: Unreserved Equity for the current year is $102,090 compared to the prior year's amount of$115,491. LEPFA Board of Commissioners Meeting Page 2 November 22, 2011 Budget vs. Actual: Total Operating Revenue year-to-date is $4,540 better than budget. Total Operating Expenses year-to-date are ($5,900)higher than budget. Excess Revenues over Expenses year-to-date are ($1,343)behind budget. b. Cooley Stadium: Utilities year-to-date are$48,461 compared to the prior year's amount of$38,470. Excess Revenues over Expenses year-to-date are a loss of ($27,128) compared to the prior year's loss amount of($22,317). Balance Sheet: Unreserved Equity for the current year is $102,152 compared to the prior year's amount of$79,728. Budget vs. Actual: Excess Revenues over Expenses year-to-date are $9,602 better than budget. c. Lansing Center: Total Operating Revenue for the current period is $603,606 compared to the prior year's amount of$399,535 and year-to-date is $1,372,000 compared to the prior year's amount of$1,065,000. It was noted that the Dayglow event, Michigan Sheriff's Association event and Michigan Education Association event contributed to the month's success. Excess Revenues over Expenses year-to- date are a loss of($60,299) compared to the prior year's loss amount of($342,589). Balance Sheet: Unreserved Equity for the current year is $256,935 compared to the prior year's amount of$63,333. Budget vs. Actual: Total Operating Revenue year-to-date is $210,603 better than budget. Total Operating Expenses are $48,911 better than budget. Excess Revenues over Expenses year-to-date is $257,899 better than budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending October 31, 2011 be received as published and further that the monthly expenses for each entity be accepted. SUPPORT: Commissioner Bowen. Motion unanimously carried. 2. December 2011 Board of Commissioners Meeting Date: It was determined that December 13, 2011 will be the date for the December Board of Commissioners meeting. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. City Market: Scott distributed a flier for the"Ye Olde Christmas" event LEPFA Board of Commissioners Meeting Page 3 November 22, 2011 scheduled for December 10, 2011 from 11:00 am until 3:00 pin. Scott reviewed the schedule for this event and discussed the marketing efforts made on behalf of the event. Scott stated that the Silver Bells event at the City Market ran smoothly and that the Lansing Derby Vixens volunteered at the City Market for the event. Scott noted that traffic for this event was lower than previous years. Scott reported that the Project Fresh program is up 9% and that the Double-Up Food Bucks program is finished and tracking of new EBT customers through this program was a success. Scott reported that a Groupon training session was held at the City Market for the vendors on 11/10/11; only a few of the vendors attended. Scott stated that he is following progress of a farm bill in the US Senate regarding the increase of funds for fanner's markets; a letter will be sent to Senator Stabenow. 2. Lansing Center 25t"Anniversary Celebration: Scott distributed a sample invitation for everyone to view and discussed the guest list and schedule of events for the evening. 'Commissioner Barron entered the meeting at 8:13 a.m. 3. Vice-President of Sales: Scott reported that Gus Pine has been hired as the Vice- President of Sales; Gus will begin work at the CVB on 12/12/11 and then will be at the Lansing Center full-time starting in the new year. 4. Groesbeck Golf Course: Scott reported that he will have meetings with the City Council as the project progresses; an amendment will be made to the Food & Beverage Operations agreement. 5. Utilities: Scott stated that Honeywell has a new option to finance (at zero percent) for 5 years to update our current systenn and add the City Market and ball park to account. 6. Articles: Scott referenced the article that he wrote for the Greater Lansing Business Monthly as well as an article in the Lansing State Journal recognizing Chairman Janssen. 7. December Board Meeting: Scott noted that the Board meeting will be held on December 13, 2011. LEPFA Board of Commissioners Meeting Page 4 November 22, 2011 Chairman Janssen asked Scott for an update on the Gillespie project. Scott reported that the project has been put on hold due to funding issues. D. PERSONNEL COMMITTEE: No report. E. LONG RANGE PLANNING COMMITTEE: No report. VII. COMMISSIONER& STAFF COMMENTS: A. Greg Soleau: Greg wished everyone a Happy Thanksgiving. Greg commented on how pleased he is with the October financials and that the budget for next year will be a challenge. B. Commissioner Sinadinos: Commissioner Sinadinos wished everyone a Happy Thanksgiving. C. Commissioner Bowen: Commissioner Bowen congratulated Scott, Greg and LEPFA staff on great October financials; reiterating that there is a 2 year cycle in the event business between Lansing, Detroit and Grand Rapids. Commissioner Bowen asked Scott when a Sales report will be available. Scott stated that he will try to get one out as soon as possible. Commissioner Bowen stated that she heard several negative comments regarding the menu for the Mayor's Afterglow Reception for Silver Bells. D. Commissioner Mickens: Commissioner Mickens wished everyone a Happy Thanksgiving and noted that he is being"green"by using his tablet to follow the meeting instead of printing hard copies. E. Tristyn Wright: Tristyn stated that the month of October was a good month for the Operations Department and thanked everyone who helped decorate the building and the float. E. Commissioner Kaltenbach: No comment. F. Commissioner Barron: Commissioner Barron wished everyone a Happy Thanksgiving and stated that the float for Silver Bells looked fantastic. G. Neva Austin: No comment. H. Nan Jasinowski: Nan asked if there are pictures of the float. Scott stated that there are and he will get them out. I. Joe Lesausky: Joe wished everyone a happy Thanksgiving. Joe reported that the single- stream recycling program is going well. Scott gave an explanation as to what the program entails. Chairman Janssen asked Joe what plans he has to keep business flowing through the City Market during the winter months. Joe stated that he is reminding customers that the Market is open all year round and that he and Amanda are working with the vendors. I Bill Grove: Bill stated that the Food &Beverage department had a strong October and November will be a good month as well. K. Shelly Busse: Shelly wished everyone a Happy Thanksgiving. L. Scott Keith: Scott reported that Dayglow will be back in February. Scott referenced an article in Sunday's Lansing State Journal regarding the changes people are making to LEPFA Board of Commissioners Meeting Page 5 November 22, 2011 their eating habits and are shopping for fresher foods. Scott stated that he will be out of the office starting Wednesday of this week through the end of the week. M. Chairman Janssen: Chairman Janssen thanked LEPFA staff for their hard work on the float and for a successful October. Chairman Janssen also noted that the City Market has great holiday gift ideas. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 8:35 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, DECEMBER 13, 2011 AT 8:00 A.M. —MEETING ROOMS 103 & 104; LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING DECEMBER 13, 2011 MINUTES At 8:02 a.m. Chairman Charles Janssen called the meeting to order in Meeting Room 103-104 of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, James W. Butler, III, Charles Janssen, Tim Kaltenbach, Charles Mickens and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Gerald Ambrose (Ex-Officio), Kris Nicholoff, Cindy Bowen and Robert Johnson (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Gus Pine, Kent Lenzen, Joe Lesausky, Heidi Brown and Shelly Busse—Lansing Entertainment &Public Facilities Authority. Neva Austin, Nan Jasinowski—Lansing City Market Merchants Association, A'Lynne Robinson— Lansing City Council and Dirk Spillemaeckers—AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: No comment. V. APPROVAL OF THE MINUTES FOR NOVEMBER 22, 2011: A motion was made to accept the minutes as published. MOTION: Commissioner Kaltenbach. SECOND: Comm-issioner Sinadinos. Motion unanimously carried. _= VI. REPORTS: A. CHAIRMAN'S REPORT: No report. p ;_ B. SECRETARY/TREASURER'S REPORT: r,` 1. Monthly Financial Statements for the Period Ending November 30, 2011: Vice-President of Finance, Greg Soleau, reviewed the Financial Statements as follows: a. Lansina City Market: Total Operating Revenue for the current period is $12,031 compared to the prior year's amount of$12,457. Total Operating Revenue year-to -date is ahead of last year's amount. Total Operating Expenses for the current year are $14,080 compared to the prior year's amount of$16,446. Excess Revenues over Expenses for the current period are $864 and year-to-date there is a loss of($9,372). Balance Sheet: Greg reported that Accounts Receivable and Accounts Payable are both off for the year; stating that rent is due on the 151h of each month and that has not been accounted for. Unreserved Equity for the current year is $102,954 compared to the prior year's amount of$114,718. LEPFA Board of Commissioners Meeting Page 2 December 13, 2011 Budget vs. Actual: Total Operating Revenue year-to-date is $6,171 better than budget. Utilities are ($5,712) behind budget. Maintenance of Facilities is ($2,874) behind budget. Excess Revenues over Expenses year-to-date are ($314) behind budget. b. Cooley Stadium: Greg noted that revenue for this period came from the ATM, and is now shutdown for the season. Excess Revenues over Expenses for the current period are $5,146 and year-to-date are a loss amount of($21,981). Balance Sheet: The Net Event Development Fund is $800 less than last year's amount. It was noted that Accounts Payable is higher due to a difference in the billing cycle dates. Unreserved Equity for the current year is $107,290. Budget vs. Actual: Total Operating Revenue is behind budget. Excess Revenues over Expenses year-to-date is a loss amount of($21,981); however, this is $11,335 positive to budget. *A'Lynne Robinson entered the meeting at 8:10 a.m. c. Lansina Center: Total Operating Revenue for the current period is $421,174 compared to the prior year's amount of$368,370. Total Operating Expenses for the current period are $486,519 compared to the prior year's amount of$446,971. Excess Revenues over Expenses for the current period are $711. Excess Revenues over Expenses year-to-date are a loss of($59,588). Balance Sheet: Greg reported that Accounts Receivable is higher than last year due to Corm-non Ground debt; which will be settled soon. Also noted, Accounts Payable is higher because of the billing cycle dates. Budget vs. Actual: Equipment Rental is behind budget due to an event that is normally held in November, but was moved to December this year. Salaries & Wages are ahead of where we should be due to a budgeting error. Supplies & Materials is higher than budget because new computers were purchased in November(instead of waiting until March). Excess Revenues over Expenses for the current period are a loss of($59,588) and year-to-date are $207,840. *Commission Tim Barron entered the meeting at 8:15 a.m. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending November 30, 2011 be received as published and further that the monthly expenses for each entity be accepted. LEPFA Board of Commissioners Meeting Page 3 December 13, 2011 SUPPORT: Commissioner Kaltenbach. Motion unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. City Market: Scott reported that the 2"d annual "Ye Olde Christmas" event at the City Market was very busy. The carriage rides on the river trail were a success; all rides were filled to capacity by 1:00 p.m. Scott stated that the Parks and Recreation Department was very cooperative with us using the river trail for the rides. Scott reported that the gingerbread house competition went well; two 10 year old girls won the "People's Choice" award. Scott reported that there will be changes to the City Market; the Grain Market will be leaving the City Market. Scott stated that some spaces will be moved and the Waterfront Bar & Grill would like to expand and sell beer and wine making products. 2. Lansing Center: Scott stated that the Michigan Rec &Parks Association has signed a contract with the Lansing Center for the years 2013 —2015; this is a group that has not been at the Lansing Center for a while. 3. Lansing Center 25th Anniversary Celebration: Scott stated that invitations for this event were mailed out yesterday; there will be a private VIP pre-reception prior to the reception. 4. LEPFA U: Scott stated that LEPFA U; an annual in-house training day for all staff will be held tomorrow and half the day on Thursday. 5. Vice-President of Sales: Scott introduced and welcomed Gus Pine, Vice-President of Sales to the Lansing Center. 6. Lansing Center Staff: Scott reported on the charitable nature of the LEPFA Staff in relation to the United Way, Food Bank and the St. Vincent's Angel Tree. 7. Upcoming Events: Scott noted that Jackson National Life, Martin Luther King Luncheon, Shrine Circus and Dayglow will all be at the Lansing Center in the new year. 8. News Article: Scott reported that he was quoted in the Port Huron Times with regard to how convention centers can impact the economic climate of a downtown area. 9. Common Ground: Scott reported that tickets go on sale this Friday; 7-day passes LEPFA Board of Commissioners Meeting Page 4 December 13, 2011 will cost $69; only$59 for the first 24 hours to previous purchases. Scott reported the new online ticketing system is in place; this system could potentially save the festival $50,000 in ticket fees. Councilwoman A'Lynne Robinson asked if an increase was projected in Common Ground ticket sales based on the new ticketing system. Scott stated that an increase was projected; however, it is a conservative increase of 3% - 5%. Scott stated that a lot of ticket sales is based on the acts that perform. 10. Lansing Center Ticketing System: Scott reported that the Lansing Center has a new E-Tickets ticketing system in place for event and box office use. 11. Staff Training: Scott stated that in the new year, a lot of focus will be placed on staff training. Cormmissioner Barron asked Scott to explain the Common Ground ticket sales promo. Scott stated that the cost of a 7-day pass is $59 (for a 24 hour period) and is available to prior purchasers and City of Lansing employees. D. PERSONNEL COMMITTEE: Chairman Janssen stated that he has nothing new to report but continues to monitor the Gillespie project in relation to the parking lot and casino developments; if any. E. LONG RANGE PLANNING COMMITTEE: No report. Chairman Janssen welcomed Gus Pine and asked him to give background information on himself. Gus stated that he was the Assistant General Manager and then General Manager of the Radisson Hotel for 6 years and that he is happy to be here. VII. COMMISSIONER& STAFF COMMENTS: A. Shelly Busse: No comment. B. Heidi Brown: Heidi reported the following: 1. LEPFA U: Heidi reported on LEPFA U and reviewed the course schedule; noting the staff Holiday party will take place on the second half of Thursday's schedule. 2. Charities: Heidi reported that $3,691 was contributed to the United Way campaign; this is a 42% increase with 17 of 49 employees contributing. Heidi reported that between Casual for a Cause and the "Turkey" sales, $170 has been donated to the Food Bank this year. Heidi reported that there were 40 angels on the Giving Tree this year and all 40 angels have been taken. 3. Basic Flex Plan: Heidi stated that this plan has been renewed. 4. Lansing Center 25Ih Anniversary Celebration: Heidi reminded everyone that this celebration will be held on January 12, 2012. LEPFA Board of Commissioners Meeting Page 5 December 13, 2011 5. PMoll Specialist: Heidi reported that this position is vacant and is posted on the web-site; if anyone knows of anybody that may be interested,please refer them to Heidi. Heidi thanked Greg and Jennifer for their assistance with payroll. C. Bill Grove: Bill reported that Food &Beverage was up $20,000 for November and year-to-date numbers are the best he has seen in a long time. Bill noted that December will be less, due to the loss of a few groups. D. Gus Pine: Gus stated that he looks forward to being part of the LEPFA team. E. Commissioner Barron: Commissioner Barron stated that he and his family had an awesome time at the City Market's "Ye Olde Christmas" event and noted that it was a nice day. Commissioner Barron stated that he is working on a sponsor for carriage rides next year. E. Joe Lesausky: Joe reported that the"Ye Olde Christmas"event went very well at the City Market; noting that the gingerbread Market was fun to watch. Joe stated that the celebrity judges for the gingerbread houses were Tim Barron, the Mayor, Evan Pinsonnault and Arby Schleman and reviewed the days' events. F. Neva Austin: Neva stated that there are some concerns among the vendors and would like to schedule some time in January to discuss the concerns. G. Councilwoman A'Lynne Robinson: Councilwoman Robinson reported that Council completed 2011 last evening and she is excited about what is ahead. Councilwoman Robinson stated that the budget process will begin in January. H. Commissioner Kaltenbach: Commissioner Kaltenbach congratulated Joe and the City Market vendors for a successful"Ye Olde Christmas" event and wished everyone Happy Holidays. I. Tristyn Wri t: Tristyn thanked a select group of LEPFA staff for all of their hard work before and during the "Ye Olde Christmas" event. Tristyn reported that the lighting project is underway at the Lansing Center and the darkness in the building is due to this work. Tristyn reported that new sinks have been installed at the ball park and the suites and concourses at the ball park have been caulked as well. These improvements were part of capital improvements. Tristyn reported that the Green Team had a goal of 115,000 pounds to be recycled for the year and the goal was exceeded by 2,774 pounds. Next year's goal is to recycle 150,000 pounds. Due to the recycling efforts, compactor dumps have been cut in half. Tristyn wished everyone a Happy Holiday. I Kent Lenzen: Kent wished everyone a Happy Holiday. K. Commissioner Butler: Commissioner Butler asked Scott why there is a hold-up for Neva Austin's approval to the LEPFA Board. Scott stated that there is a process that has to be completed in order for Council to approve and the next step is City Council approval. Commissioner Butler congratulated Gus Pine and stated that he was a great General Manager at the Radisson. Commissioner Butler congratulated Joe on the success of the"Ye Olde Christmas" event and for making the City Market a destination location. Commissioner Butler wished everyone a Happy Holiday. L. Commissioner Mickens: Commissioner Mickens congratulated the City Market on the success of the "Ye Olde Christmas" event, welcomed Gus Pine to the team and wished everyone a Happy Holiday. LEPFA Board of Commissioners Meeting Page 5 December 13, 2011 M. Commissioner Sinadinos: Commissioner Sinadinos welcomed Gus Pine to the team and wished everyone a Happy Holiday. N. Greg Soleau: Greg reported that his department is busy; November is done and his team is now working on June, year-end payroll and W-2's. Greg wished everyone a Happy Holiday. O. Chainnan Janssen: Chairman Janssen thanked Greg and the Finance Committee for getting November information so quickly to accommodate this Board meeting. Chair- man Janssen recognized the LEPFA Staff for their generosity and wished everyone a Happy Holiday. Chairman Janssen stated that January is a very tough month for the City Market and asked that everyone encourage their friends, family and colleagues to shop at the City Market. Chairman Janssen thanked everyone for a good year, to Bill and the Food & Beverage Department and all staff. P. Scott Keith: No comment. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 8:50 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, JANUARY 24, 2012 AT 8:00 A.M. —GOVERNOR'S ROOM; LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse Recording Secretary i-