Loading...
HomeMy WebLinkAbout2010 LEPFA Minutes LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING JANUARY 26, 2010 MINUTES At 8:01 a.m. Chairman James W. Butler III called the meeting to order in the Governor's Room of the Lansing Center; 333 E. Michigan Avenue; Lansing,Michigan 48933. COMMISSIONERS PRESENT: James W. Butler III, Cindy Bowen, John Decker, Tim Haggart, Charles Janssen, Ellen Jeffries, Charles Mickens, Kris Nicholoff and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Bob Johnson (Ex-Officio) and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Shari Berger, Heidi Brown, Bill Grove, Tristyn Wright, John Hooper, Shelly Busse —Lansing Entertainment &Public Facilities Authority and Dirk Spillemaeckers—AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: None. - V. _APPROVAL OF THE MINUTES FOR DECEMBER 15, 2009: A motion was made lo. accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Haggart. Motion carried. VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Butler stated that everything continues to go well. He also reported that he has been at the new City Market and that it looks good. He noted that some restaurants are not open yet and he would like to have a discussion regarding the issue. Chairman Butler stated that the comments and feedback that he has received have all been very positive. Commissioner Mickens stated that he has heard similar comments and believes that there is a high energy at the new City Market. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending December 31, 2009: Finance Committee Chairman Charlotte Sinadinos reviewed the Financial Statements as follows: a. LansinjZ City Market: Total Operating Revenues for the current period are $3,899 compared to the prior year's amount of$5,437. Total Operating Revenues year-to-date are $45,204 compared to the prior year's amount of $41,699. Total Operating Expenses for the current period as well as year-to-date are very similar to last year's amounts. LEPFA Board of Commissioners Meeting Page 2 January 26, 2010 Excess Revenues Over Expenses for the current period are a loss of($9,805) compared to the prior year's loss amount of($6,894) and for year-to-date, there is a loss of($13,713) compared to the prior year's income of$597. *Commissioner Decker entered the meeting at 8:10 a.m. Balance Sheet: Accounts Payable for the current period are due to construction and will be reimbursed by the City. Budget vs. Actual: Total Operating Revenues year-to-date are $7,579 better than budget. Total Operating Expenses year-to-date are $2,198 over budget. This is due to the transition and move to the new City Market. Excess Revenues Over Expenses are $5,428 ahead of budget. b. Oldsmobile Park: Total Operating Expenses year-to-date are $126,332 compared to the prior year's amount of$132,270. Excess Revenues Over Expenses for the current period are $4,361 compared to the prior year's amount of$3,537. Year-to-date there is a loss of($15,384) compared to the prior year's income of$64,889. Balance Sheet: Unreserved Equity for the current year is $64,252 compared to the prior year's amount of$105,845. Budget vs. Actual: Total Operating Expenses year-to-date are $29,247 better than budget. Excess Revenues Over Expenses year-to-date are $27,701 better than budget. c. Lansing Center: Total Operating Revenues for the current period are $238,469 compared to the prior year's amount of$246,021. Year-to- date Total Operating Revenues are $1,973,000 compared to the prior year's amount of$1,840,000. Total Operating Expenses for the current period are $369,880 compared to the prior year's amount of$378,757.Total Operating Expenses year-to-date are $2,463,000 compared to_the prior year's amount of$2,652,000. Excess Revenues Over Expenses for the current.period are at a loss of($72,875) compared to the prior year's loss of($66,841). Excess Revenues Over Expenses for the current period are at a loss of($44,028) compared to the prior year's loss of($312,883). Balance Sheet: It was noted that Cash & Restricted Assets are very close to last year's totals; there is less than $1,000 difference. Unreserved Equity for the current year is $205,369 compared to the prior year's amount of$53,927. Budget vs. Actual: Total Operating Revenues year-to-date are $181,648 better than budget. Operating Expenses year-to-date are $198,349 better than budget. LEPFA Board of Commissioners Meeting Page 3 January 26, 2010 Excess Revenues Over Expenses for the current period are $92,444 better than budget and year-to-date, are $384,273 better than budget. The actual loss year-to-date is ($121,368). Finance Committee Chairman Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Oldsmobile Park and the Lansing Center for the period ending December 31, 2009 be received as published and further that the monthly expenses for each entity be approved. SECOND: Commissioner Haggart. Motion was unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. City Market: Scott reported that he is hearing positive feedback and that there is high energy at the City Market. Scott stated that there are some challenges with Ingham County Health Department and the Michigan Department of Agriculture regarding the prepared food vendors. We have completed our items for these two departments, however, the vendors need to complete their items. Cost is the biggest issue for the vendors. Scott also reported that parking is a struggle and that John Hooper is work- ing with the Parking Department. Chairman Butler asked Scott what the issue is with parking. Scott stated that there just isn't enough space available. We have about 33 spaces and need 50 to 60 spaces for customers. Scott reported that the City has made arrangements with the Gillespie Group for parking. Scott reported that a new logo for the City Market has been created and he distributed a copy of the new logo. The new logo will be painted onto the City Market and will be done according to the weather. 2. Oldsmobile Park: Scott reported that capital improvements for the park are almost completed for this year. A plan is also being worked on for Opening Day. Scott reported that the naming rights for the park are under way and that a deal could be in place by February. If the deal does not occur in February, it will have to wait until this fall due to ticket printing. Chairman Butler asked if a notice was put out for naming rights of the park. Scott stated that there were 3 interested parties, one dropped out and of the two remaining, one has shown more interest than the other. 3. Lansing Center: Scott reported that the Director of Sales position is open and new interviews for the position will begin this week. An offer was LEPFA Board of Commissioners Meeting Page 4 January 26, 2010 made to a candidate in December, however, the candidate had an offer from another employer and took that offer. Scott reported that he and Greg are working on the budget for the City. Bookings for next year are less than this year, so this will be a challenge for us next year. Scott reported that he received notice from Lee Hladki that the CVB Board did renew the contract for an additional year (the Public Act 25 money). Chairman Butler received this as great news and thanked Commissioner Bowen for her efforts in getting this passed. Chairman Butler asked Commissioner Haggart to set a deadline for the Director of Sales position to be filled. Chairman Butler also expressed the need to focus on the City Market to get things finished and finalized so that there can be closure. D. LONG RANGE PLANNING COMMITTEE: Commissioner Janssen reported that the City Market is open and there are a lot of positive aspects to this. He stated that there is a high energy and lots of hope among the businesses. Comm- issioner Janssen stated there are 22 small businesses that bring with them different business models, sophistication and funds. Commissioner Janssen stated that there are prepared food vendors that are not open yet; that we have done our part; it is now up to the vendors to complete their parts. Commissioner Janssen stated that we may have to get creative with help to get these businesses open. Commissioner Janssen stated that he, Scott and Chairman Butler have a meeting on February 1, 2010 to discuss the timeline for the City Market. Commissioner Janssen reminded everyone to use their e- mail contact lists to invite friends and co-workers to the City Market and to encourage everyone to support the City Market. Chairman Butler asked John Hooper to report on his feelings regarding the new City Market. He asked if we have done all that we can do to prepare the vendors for what they have to do. John Hooper responded, stating that he is pleased4o this point. The Grand Opening is slated for April 24, 2010 and he has heard 90% positive feedback from the vendors. John stated that we are doing everything we can to help the vendors and that everyone is working together. He stated that there is a lot of"sticker shock" and that we anticipated some of these costs, but not all. Chairman Butler asked if there was a discount that we could get from the City. Commissioner Janssen stated that the City doesn't want to show favoritism and that all city buildings have to go through the same process. Chairman Butler stated that he is uneasy about this and we need to get this resolved quickly. Commissioner Decker stated that lie has seen a new energy level and that business LEPFA Board of Commissioners Meeting Page 5 January 26, 2010 on Saturdays is great and that during the week it is like a second market. He expressed his concerns about some of the vendors wanting to break their leases already. Commissioner Mickens asked if the costs for the vendors are relatively comparable to each other. Scott replied that it really depends on what type of business it is. Commissioner Mickens asked if there is any way to combine the Code Compliance to get all of the vendors together. Scott replied that there would really be no way to hold any one vendor accountable if they were combined. E. PERSONNEL COMMITTEE: Commissioner Haggart reported that the Director of Sales position is the only issue outstanding and that it has been addressed. F. TRANSITION COMMITTEE: Commissioner Haggart reported that the Transi- tion Committee met on January 14, 2010 to discuss the transition; he noted that this was a public notice meeting and that everyone was invited to attend. Commissioner Haggart reminded everyone to turn in their performance evaluation for Scott so that the results are available for the February 3, 2010 meeting. Commissioner Haggart stated that if anyone wants to attend this meeting, please contact Heidi. Heidi . noted that the meeting will be posted. Commissioner Bowen asked Commissioner Haggart to confirm which Board Members are on the Transition Committee. Commissioner Haggart confirmed That he, Commissioners Bowen, Nicholoff and Decker are on the committee. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: Greg stated that he accepting resumes for the Accounting Manager's position. He also reported that he will have the first draft of the budget done on Friday. B. Commissioner Sinadinos: No report. C. Commissioner Haggart: No report. D. Commissioner Bowen:: Commissioner Bowen questioned the Revenue Goal to the Room Rental on the Executive Summary Report. She also stated that bookings with less than a year's advance notice are not unique to the economy; it is more a sign of the times. E. Commissioner Janssen: Commissioner Janssen stated that he attended the MLK Luncheon and that the staff did a tremendous job; he heard a lot of positive comments about the Lansing Center. F. Tristyn Wright: Tristyn thanked everyone who was involved with the MLK Luncheon. She reported that the City will move forward with cosmetic renova- tions to the Pedway. The project will begin on February 1, 2010 and the Pedway \` �\ �` 11 LEPFA Board of Commissioners Meeting Page 5 January 26, 2010 will remain open during this time. G. Commissioner Jeffries: Commissioner Jeffries stated that she is happy to hear Tristyn's report on the Pedway. She asked Shari to explain what"SMERF" stands for. H. Commissioner Nicholoff: Commissioner Nicholoff stated that he is happy in his new position; but at the moment, he is having server problems which is making it hard for him to keep up with electronic communications. He stated that he likes the new logo for the City Market and believes that the transition is going smoothly. I. Commissioner Decker: Commissioner Decker stated the logo for the City Market should go up as soon as possible. J. John Hooper: John stated to everyone that if there are questions or concerns regarding the City Market,please come to him. He also reported that the vendors that are open are having some of their best sales in history. K. Commissioner Mickens: Commissioner Mickens commented on the food that was served at the Rotary Luncheon on January 22, 2010. He stated that it was outstanding. L. Shari Berger: Shari referenced the Sales Report year-end/market mix information. She also reported on the upcoming interviews for the Director of Sales position. Shari stated that the Lansing Center Sales Team participated in two Bridal Shows; one at the Lansing Center and one at the Kellogg Center. M. Bill Grove: Bill stated that revenue was down for the month of December in the Food &Beverage Department. He stated that his Banquet Supervisor put in her notice and he plans to fill the position in March. N. Heidi Brown: Heidi referenced that vacant positions have been posted for the Accounting Manager and part-time Facility worker for the City Market. Heidi stated that she is reviewing job descriptions, working on updates for the Employee Manual, reviewing health insurance for next year and hopes to rollout the Supervisor Manuals during weekly Staff meetings. Commissioner Bowen asked Heidi if there is any policy in place in the Employee Manual regarding outside of work social networking. Heidi asked Commissioner Bowen if she could supply her with an example of this policy. O. Scott Keith: No report. P. Chairman Butler: No report. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. At 9:30 a.m. the meeting was adjourned. MOTION: Commissioner Sinadinos. SECOND: Commissioner Janssen. Motion carried. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, FEBRUARY 23, 2010 AT 8:00 A.M. — GLCVB CONFERENCE ROOM, 500 E. MICHIGAN AVE., SUITE 180 FREE Parking is located behind the building. Once parked, proceed to the center of the building, in back, and there is a public entrance to the building's main lobby.A public entrance door to the GLCVB is on the right. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING FEBRUARY 23, 2010 MINUTES At 8:10 a.m. Vice-Chairman Tim Haggart called the meeting to order in the Conference Room of the Greater Lansing Convention &Visitors Bureau; 500 E. Michigan Avenue; Suite 180, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, John Decker, Tim Haggart, Charles Janssen, Charles Mickens, Ellen Jeffries, Charlotte Sinadinos and Bob Johnson(Ex-Officio). COMMISSIONERS EXCUSED: Chairman James W. Butler III, Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Shari Berger, Heidi Brown, Bill Grove, Tristyn Wright, John Hooper, Shelly Busse —Lansing Entertainment &Public Facilities Authority, Dirk Spillemaeckers—AMTA and Jessica Yorko—Lansing City Council. 111. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: None. V. APPROVAL OF THE MINUTES FOR JANUARY 26 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Bowen. SECOND: Commissioner Sinadinos. Motion carried. VI.. REPORTS: A. CHAIRMAN'S REPORT: No report. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending January 31, 2010: Finance Committee Chairman Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenues for the current period are $3,309 compared to the prior year's amount of$3,474. Total Operating Revenues year-to-date are $48,513 compared to the prior year's amount of $49,874. Total Operating Expenses, specifically Maintenance of Facilities, are construction costs related to the Market. Excess Revenues Over Expenses for the current period are at a loss of($15,523) compared to the prior year's loss amount of($1,796) and for year-to-date, there is a loss of($29,236) compared to last year's income amount of$1,198. LEPFA Board of Commissioners Meeting Page 2 February 23, 2010 Balance Sheet: Unreserved Equity for the current year is $159,883 compared to the prior year's amount of$188,585. Budget vs. Actual: Total Operating Revenues for the current period are ($8,035) less than budget and year-to-date are ($455) less than budget. Total Operating Expenses year-to-date are ($12,403)behind budget. Excess Revenues Over Expenses year-to-date are ($12,791)behind budget. b. Oldsmobile Park: Total Operating Expenses for the current period are$19,458 compared to the prior year's amount of$20,981; and year-to-date are $145,791 compared to the prior year's amount of$153,252. Excess Revenues Over Expenses for the current period are $16,356 compared to the prior year's loss of($6,876). Excess Revenues Over Expenses year-to-date are $971 compared to the prior year's amount of$58,013. Balance Sheet: Unreserved Equity for the current year is $80,704 compared to the prior year's amount of$98,988. Budget vs. Actual: Total Operating Expenses for the current period are$5,033 better than budget and year-to-date are $34,280 better than budget. Excess Revenues Over Expenses year-to-date are $32,811 better than budget. c. Lansing Center: Total Operating Revenues for the current period are $363,733 compared to the prior year's amount of$416,940. Year-to- date, Total Operating Revenues are $2,337,000 compared to the prior year's amount of$2,257,000. Commissioner Sinadmos commented that the utility problems that we were having last year appear to have been resolved. Utilities for the current period are $40,360 compared to the prior year's current period total of$125,934. Year-to-date, Utilities are $336,942 compared to the prior year's amount of$438,108. Total Operating Expenses for the current period are $448,009 compared to the prior year's amount of$553,280. Total Operating Expenses year-to-date are $2,911,000 compared to the prior year's amount of$3,206,000. Excess Revenues Over Expenses for the current period are at a loss of($5 251) compared to the prior year's loss of($113,267} Excess Revenues Over Expenses year-to-date are a loss of($126,619) compared to the prior year's loss of($426,150). Balance Sheet: Unearned Revenue/Advance Rent year-to-date is $321,512 compared to the prior year's amount of$426,824. Unreserved Equity for the year-to-date is $200,118 compared to the prior year's loss amount of($59,340). Budget vs. Actual: Total Operating Revenues year-to-date are $156,639 better than budget. Total Operating Expenses year-to-date are S233,941 better than budget. LEPFA Board of Commissioners Meeting Page 3 February 23, 2010 Excess Revenues Over Expenses year-to-date are $393,794 better than budget. Commissioner Sinadinos commented that there was excellent cost control for this period. Finance Committee Chairman Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Oldsmobile Park and the Lansing Center for the period ending January 31, 2010 be received as published and further that the monthly expenses for each entity be approved. SECOND: Commissioner Jeffries. Motion was carried. 2. Budtet: Commissioner Sinadmos reported that she, Scott and Greg have reviewed next year's budget and it has been submitted to the City. Scott distributed a"Draft Copy" of the budget for review; he asked that the draft be handed back to him once reviewed, since it is in draft form. Scott reported that the budget was challenging due to declining revenues and trying not to have to cut too many costs. Scott reported that the ballpark will have no increase in the subsidy, there will be a decrease in the subsidy to the City Market and that the goal was to not increase the subsidy for the Lansing Center. Scott reported that the revenue outlook for next year is worse than this year. Scott stated that cuts have been made in utilities and that a wage freeze may have to be enacted. *Bob Johnson entered the meeting at 8:15 a.m. Commissioner Bowen asked Scott to explain why this year can't be used as a foundation for next year's budget. Scott gave an example of clients waiting until the day of their event to order electricity(paying a higher price) rather than ordering ahead of time. Greg stated that the trends don't support this behavior and that is why they feel that they can't rely on this information for next year's budget. A discussion was held regarding room rental revenue and ancillary income. Scott stated that he and Shari are working on creative ideas to get clients to increase their spending once they have booked space. „ C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. GLCVB Letter: Scott referenced a letter from the GLCVB regarding the renewal of the contract for this year. Commissioner Bowen explained that the reason for the letter is to define more measurable goals for the year. She stated that the GLCVB felt that this information needed to be put in writing. LEPFA Board of Commissioners Meeting Page 4 February 23, 2010 Commissioner Janssen commented on the letter and requested a timeline of events,payments, the date started,what the goals are and what has been agreed upon. 2. CVB Focus Group: Scott reported that he and some other staff members will attend this focus group. 3. Magazine Article: Scott distributed a copy of Association Impact to the Board noting the article about Commissioner Nicholoff and his new position. 4. LSJ Articles: Scott referenced the Lansing State Journal regarding positive comments regarding the City Market, naming rights to the stadium and the announcement of Cindy Bowen as Chair of the GLCVB Board. 5. DOS Position: Scott reported that an offer had been made to the first choice candidate on Friday, February 19th and on Monday, the offer was declined due to the candidate accepting another offer from a different employer. Scott reported that there will be a meeting this afternoon to discuss the next step to fill the position. 6. City Market: Scott reported that there are regular meetings to discuss ongoing matters related to the Market. Scott stated that new signage has been ordered for the Market. Scott reported that vendors in the Market continue to open. Scott reported that the goal for the Market is to attract guests to shop at the Market on weekdays by reaching out to downtown employers and residents. Scott stated that by April 1, 2010, the Market will be at 100% occupancy. 7. Stadium Name Change: An announcement was made at a press conference on Monday that the new name for the stadium is Thomas M. Cooley Law School Stadium. Scott reported that all business cards and letterhead, as well as the web-site will be changed accordingly to reflect the new log and name change. 8. Event Review/Client Evaluations: Scott referenced this form and noted that the Center received (5) ratings for the month of January. Bob Johnson commented that the Bea Christy Awards dinner was great. 9. Vice-President Reports: a. Operations Department: Tristyn reported that she is working on a recycling program that will generate revenue for LEPFA and that the Pedway renovation project is underway; the carpet has been removed and painting has started. LEPFA Board of Commissioners Meeting Page 5 February 23,2010 b. Finance Department: Greg reported that the budget for next year is complete. Greg stated that the process has begun to hire a new Accounting Manager. Greg reported that he is working on finalizing Common Ground and starting the process for this year. c. Sales Department: Shari referenced the Multi-Segment Report and noted the city vs. city comparisons. Shari commented on the measurements for the Sales Department that were discussed earlier and she stated that the measurements will be agreed upon and the goals will be communicated. Shari noted and reviewed some of the recent business that has been at the Center. d. Food&Beverage Department: Bill reported on the strong sales in the department. Bill stated that the challenge for his department will be to step-up service, presentation and quality while decreasing costs. Bill reported that Chef is testing our own baking in the kitchen. h. Administration Department: Heidi stated that she is working with Bill to keep human resource matters on track. Heidi reported that our health insurance options are currently under review. i. President/CEO: Scott reported that the Greater Lansing Home Builders Association show will be here this weekend. He stated that this is a 3 year deal with the Association. Scott reported that we are doing the marketing and will receive a bonus based on ticket sales. *Councilwoman Jessica Yorko entered the meeting at 9:10 a.m. Scott reported that he is working on second stage options,for Common Ground and that a decision wiltbe made regarding the stage this week. Scott reported that one act has confirmed for Friday night. D. LONG RANGE PLANNING COMMITTEE: Commissioner Janssen reported that he, Scott, John Hooper and James W. Butler III had a meeting to fori'n a t. timeline of events and tasks that must be completed prior to the Grand Opening of the Market in April. Commissioner Janssen stated that the parking issues for the Market are being addressed and that new customer traffic is a focus. Commissioner Janssen recommended that the Long Range Planning Committee begin to focus attention elsewhere with regard to the Market; for example, sales and a partnership with the CVB. D. PERSONNEL COMMITTEE: No report. LEPFA Board of Commissioners Meeting Page 6 February 23, 2010 E. TRANSITION COMMITTEE: Commissioner Haggart reported that the Transi- tion Committee met on February 3, 2010 and on February 16, 2010 for a special Board meeting. Commissioner Haggart stated that at the February 16, 2010 meeting a decision was made to not do a search for a President/CEO for LEPFA. and an offer was made to Scott Keith which he accepted. Commissioner Haggart stated that the contract has now been turned over to the Personnel Committee. Commissioner Haggart stated that the Transition Committee has completed its task and will no longer meet. *Commissioner Mickens exited the meeting at 9:15 a.m. VII. COMMISSIONERS & STAFF COMMENTS: A. Commissioner Jeffries: Commissioner Jeffries complimented the work on the Pedway; she asked Bob Johnson to explain the parking ramp situation on Grand Ave. Bob Johnson explained that the Accident Fund will now be building a ramp; which will pose additional parking issues for the Lansing Center's clients and guests. Bob Johnson discussed the various parking opportunities and stated that he would be happy to do a parking presentation at the next meeting. Councilwoman Jessica Yorko stated that she appreciates Bob Johnson's parking prospects. Commissioner Janssen reminded everyone of the parking needs at the City Market and that as a retail operation these spaces are a necessity. B. Councilwoman Jessica Yorko: Councilwoman York thanked the Board for having her sit in on the LEPFA Board meetings. She distributed her business card to those present and stated that she does an electronic newsletter for Ward 4 and will include City Market news in it. C. Commissioner Decker: No report. D. Commissioner Bowen: Commissioner Bowen congratulated Scott on his acceptance of President/CEO position. She also clarified that the letter from the GLCVB is'intended to be proactive and for clarity purposes. E. Bob Jonson: No report. F. Commissioner Sinadinos: Commissioner Sinadinos congratulated Scott. G. Commissioner Janssen : No report. H. Commissioner Haggart: No report. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. At 9:45 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MARCH 23, 2010 AT 8:00 A.M. IN THE GOVERNOR'S ROOM — LANSING CENTER. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING MARCH 23, 2010 MINUTES At 8:03 a.m. Chairman James W. Butler III called the meeting to order in the Governor's Room of the Lansing Center; 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: James W. Butler III, John Decker, Tim Haggart, Charles Janssen, Ellen Jeffries, Charlotte Sinadinos and Bob Johnson (Ex-Officio). COMMISSIONERS EXCUSED: Cindy Bowen, Charles Mickens and Gerald Ambrose (Ex- Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Shari Berger, Heidi Brown, Bill Grove,Tristyri - Wright, Kent Lenzen, Shelly Busse —Lansing Entertainment &Public Facilities Authority; Dirk Spillemaeckers—AMTA; Jessica Yorko—Lansing City Council; Dave Robinson, Andy Kilpatrick, -- Elaine Kellicut—City of Lansing Parking Department; Mason Argue and Kolmarge Harris-=-Cage ------ Master Promotions. _ III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: Mason Argue, of Cage Master Promotions, introduced himself as a promoter for MMA events in Traverse City, Michigan. Mr. Mason stated that he has been in contact with the Lansing Center Sales Department to bring his business to the Lansing Center. The purpose of his attendance at this meeting is to get an understanding as to why he has not had any success in securing a contract at the Lansing Center, as recommended by council member Carol Wood. Scott Keith explained to Mr. Mason that our policy terms for MMA events is to include a non- compete clause in the existing contract with our current MMA promoter. Scott further explained what a non-compete clause means and why it is not possible to have two MMA promoters at the same time, utilizing the Lansing Center for their events. Chairman Butler asked Mr. Argue if his questions were answered to his satisfaction and Mr. Argue stated that at this time, he has the answers he needs. Mr. Argue asked if it would be possible to meet with the Sales Department today to further explore his options. Shari Berger responded that after this Board meeting, she and Kent Lenzen would be able to meet with him. V. APPROVAL OF THE MINUTES FOR FEBRUARY 23, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Haggart. Motion carried. VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Butler reported that he, Scott and Commissioner Janssen have had several meetings over the last few weeks regarding LEPFA Board of Commissioners Meeting Page 2 March 23, 2010 the City Market and the progress that has been made since the opening in January. Chairman Butler stated that that are some things that still need to be done; however, these are things that are not within our control. He stated that we are on target with the things that we needed to have completed and that Scott and Commissioner Janssen are both working hard with officials to get the few remaining items completed. Chairman Butler asked Scott how the restaurant is progressing. Scott explained that there were some errors on the paperwork that the restaurant submitted and these errors need to be corrected before they can move forward. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending February 28, 2010: Finance Committee Chairman Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $5,336 compared to the prior year's current period amount of$3,274. Year-to- date Total Operating Revenue is $700 more than last year's amount. It was noted that Maintenance of Facilities (amount) is high due to additional costs incurred moving the City Market to its new location. Excess Revenues Over Expenses for the current period are at a loss of($21,451); and year-to-date are at a loss of($50,687). Balance Sheet: Unreserved Equity year-to-date is $138,422 compared to the prior year's amount of$183,284. Budget vs. Actual: Total Operating Revenue for the current period is ($6,464) less than budget. Total Operating Expenses are $32,492 more than the budgeted amount. Excess Revenues Over Expenses are ($38,858)behind budget. b. Cooley Stadium: Total Operating Expenses for the current period are high due to $18,350 in Miscellaneous Expenses. Year-to-date event income is a loss of ($768). Balance Sheet: Unreserved Equity for the current year is $80,436 compared to the prior year's amount of$87,820. Budget vs. Actual: Excess Revenues Over Expenses are $28,878 ahead of budget. LEPFA Board of Commissioners Meeting Page 3 March 23, 2010 c. Lansing Center: Total Operating Revenue for the current period is $412,948 compared to the prior year's amount of$601,150. Total Opera- ing Revenue year-to-date is $2,750,000 compared to the prior year's amount of$2,858,000. Total Operating Expenses for the current period are $423,011 compared to the prior year's amount of$511,004. Total Operating Expenses year-to-date are $3,371,740 compared to the prior year's amount of$3,717,281. Excess Revenues Over Expenses for the current period are $177,432; and year-to-date are $13,945; which is a loss of($236,446). Balance Sheet: Unearned Revenue-Advance Rent year-to-date is $293,368 compared to the prior year's amount of$378,081. Unreserved Equity for the current period is $340,683 compared to the prior year's amount of$130,363. Budget vs. Actual: Total Operating Revenue year-to-date is $44,444 ahead of budget. Total Operating Expenses year-to-date are $276,339 ahead of budget. Excess Revenues Over Expenses year-to-date are $372,487 ahead of budget. Finance Committee Chairman Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending February 28, 2010 be received as published and further that the monthly expenses for each entity be approved. SECOND: Commissioner Haggart. Motion was unanimously approved. Resolution: Finance Committee Chairman Charlotte Sinadinos stated that the Finance Committee has reviewed and approved the Chili Cook-Off Liquor License Resolution as distributed, and moved that it be approved by the Board. MOTION: Commissioner Janssen. SECOND: Commissioner Haggart. Motion unanimously approved. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Introduction: Scott recognized Kent Lenzen, Director of Sales as being present and asked him to introduce himself to the Board. Kent Lenzen introduced himself and gave a brief background of himself. 2. Naming Rights: Scott reported that Jackson National Life has acquired naming rights to the field at Cooley Stadium. Scott stated that the details of this deal have not been disclosed. Scott reported that Jackson National Life's logo will be placed in the on-deck circles, on the field and that they will have a suite at the stadium. LEPFA Board of Commissioners Meeting Page 4 March 23,2010 Scott reported that the signage for the stadium will be up soon. Scott reminded all present that opening day is March 31, 2010 and that the Cross Town Showdown is scheduled for April 7, 2010. Scott reported that the suite has been reserved for the Board members for this event. 3. Awards: Scott reported that the Lansing Center has been selected as a finalist again this year for the "Best Of' award by Michigan Meetings and Events magazine. Scott also reported that the Tri-County Comm- ission on Waste Reduction has recognized the Lansing Center for its recycling efforts. 4. Newspaper Article: Scott discussed an article in the Lansing State Journal that reported on the parking challenges at the City Market. 5. GLBM Luncheon: Scott reported that he attended this luncheon and the annual business survey was reviewed. The survey consists of information about the business climate in the state and the data and research involved in putting the survey together. Scott reported that there was encouraging news in the survey. 6. CVB Annual Report Board Meeting: Scott attended this board meeting and went on a tour of the downtown area on a Dean Transportation "wrapped" bus. Shari Berger explained what the tour consisted of and how the "wrapped"bus came to fruition. 7. Lansing City Market: Scott reported that the horizontal banners have been installed at the Market. Scott stated that the signage for the Market should be in next week and that the exterior signage for the Market has been ordered and should be installed next week. Scott reminded the Board that the Grand Opening for the Market is scheduled for April 24, 2010. 8. Vice-President of Operations: Scott reported that he is in the process of scheduling interviews for the open position. Scott stated that he, Heidi, Bill and Commissioner Bowen will be on the interview committee. 9. Vice-Presidents Report: a. Finance Department: Greg reported that he has hired an Accounting Manager; her name is Jennifer McFatridge and her first day will be on Monday, March 29, 2010. b. Operations Department: No report. LEPFA Board of Commissioners Meeting Page 5 March 23,2010 c. Sales Department: Shari reviewed the Sales Executive Summary report; noting the addition of columns that show where the sales focus is. Shari stated that she and the Sales team are very excited about the addition of Kent Lenzen to the Sales Department. Scott commented of the February Rental Revenue percentage; noting that every weekend during the month of February, there was a public show; usually there are only two. d. Food &Beverage Department: Bill noted that Food &Beverage numbers are down for the month of February due to the public shows that were in the building and the Chamber business using a different venue this year. Bill stated that the numbers will be better in March. Bill reported on the recycling efforts of his department and that the trash removal costs are half of what they used to be due to the recycling efforts. Bill discussed a trade that he and the Chef are working on with MSU which will utilize our"useable"trash in exchange for organically grown vegetables. Bill reported that the Banquet Supervisor's position has been filled;Nancy Diaz started her new position last Monday. h. Administration Department: Heidi reported that the Food &Beverage negotiations are underway. Heidi has reviewed the organizational chart and has passed it on to the Personnel Committee for review. Heidi reported that the Supervisor Training/Webinars will start soon and that there will be some revisions to the handbooks. A PERSONNEL COMMITTEE: Commissioner Haggart reported that he and Chairman Butler have met with Scott and are close to a contract agreement for Scott; and they will meet again soon. Chairman Butler thanked Commissioner Haggart for his efforts throughout the search for a President/CEO. *Councilwoman Jessica Yorko entered the meeting at 8:45 a.m. E. LONG RANGE PLANNING COMMITTEE: Commissioner Janssen reported that he, Chairman Butler and Scott met yesterday and created a list for the remaining items that need to be completed prior to the Grand Opening for the City Market. Commissioner Janssen stated that plans need to be in place for long-term planning for LEPFA now and not just the City Market. He recommended that a task list be developed and reviewed by the Long Range Planning Committee. LEPFA Board of Commissioners Meeting Page 6 March 23,2010 Chairman Butler thanked Commissioner Janssen for his tireless efforts and work on behalf of the City Market. F. PARHING PRESENTATION: Bob Johnson(Ex-Officio) introduced Dave Robinson,Andy Kilpatrick and Elaine Kellicut as part of the City's Parking Department. Bob explained that he and his team were here to explain the parking opportunities and challenges that the City& Lansing Center have. Bob reviewed the availability of parking in the downtown area; specifically those that are close to the Lansing Center. He discussed the walking perception that some individuals may have and how close some parking availability actually is to the Lansing Center. He also reviewed parking options that could be made available in the future and asked the Board for creative cost structure ideas. *Commissioner Haggart exited the meeting at 9:15 a.m. A discussion was held regarding different parking options, ideas and better ways to handle parking for the City Market. Chairman Butler asked that Scott form a focus group that would include members of the Board, City parking officials and LEPFA staff; and ask that each individual bring along one citizen to include in the focus group to discuss the parking opportunities. The next parking meeting is scheduled for this Friday, March 26`t' at 9:00 a.m. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: No comment. B. Commissioner Sinadinos: Commissioner Sinadinos congratulated Kent Lenzen on his employment with LEPFA; she stated that he worked at The Knight Cap while he was in college. C. Councilwoman Yorko: No comment. D. Tristyn Wright: No comment. E. Bob Johnson: Bob thanked everyone for the opportunity to make his presentation. F. Commissioner Janssen: Commissioner Janssen welcomed Kent to the LEPFA staff and gave some additional parking comments. G. Commissioner Decker: Commissioner Decker provided some additional parking comments and stated that he is excited about the new Market signage that will be installed soon. H. Shari Berger: Shari provided some additional parking comments and suggested that research be done on cities with similar parking issues; perhaps having an MSU student do the research as part of an educational project. I. Bill Grove: No comment. J. Heidi Brown: No comment. LEPFA Board of Commissioners Meeting Page 7 March 23, 2010 K. Shelly_ Busse: No comment. L. Scott Keith: No comment. M. Chairman Butler: Chairman Butler thanked everyone for their time and energy and focus during today's meeting. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. At 9:40 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, APRIL 27, 2010 AT 8:00 A.M. —LANSING CITY MARKET, 325 CITY MARKET DRIVE, LANSING, MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary i LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING APRIL 27,2010 MINUTES At 8:10 a.m. Chairman James W. Butler III called the meeting to order at the Lansing City Market, 325 City Market Drive, Lansing, Michigan 48933. COMMISSIONERS PRESENT: James W. Butler III, John Decker, Tim Haggart, Charles Janssen, Ellen Jeffries, Charlotte Sinadinos, Cindy Bowen, Charles Mickens and Bob Johnson(Ex-Officio). COMMISSIONERS EXCUSED: Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Heidi Brown, Bill Grove, Tristyn Wright, Kent Lenzen, Jennifer McFatridge, John Hooper, Shelly Busse —Lansing Entertainment&Public Facilities Authority; Dirk Spillemaeckers—AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: No public comments. V. APPROVAL OF THE MINUTES FOR MARCH 23, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Sinadinos. Motion carried. VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Butler commented on the Grand Opening of the Lansing City Market held on Saturday, April 24, 2010. Chairman Butler reported that approximately 6,000 to 8,000 people attended the event. Chairman Butler stated that he is delighted with the event and happy to be involved in such a successful project. Chairman Butler asked the commissioners present for their comments on the Grand Opening. Commissioner Decker stated that there was unbelievable attendance and that this has been a long journey to get to today. Commissioner Decker thanked the LEPFA Staff and Board of Commissioners for their hard work. Commissioner Mickens stated that he was present for the opening ceremony and then came back again in the afternoon. He reported that the attendance didn't drop at all from the morning into the afternoon. Commissioner Jeffries reported that she arrived at noon and that the Market was jammed; very exciting energy. Commissioner Bowen reported that she was present for the opening ceremony and complimented Scott on his remarks. LEPFA Board of Commissioners Meeting Page 2 April 27, 2010 Commissioner Sinadinos stated that she was present for the opening ceremony and that the atmosphere was electric; very exciting. Bob Johnson stated that he remembers the initial plans for connecting Old Town to REO; with the river as the"spine" and the City Market as the center. He stated that the City Market is inviting and appealing. Chairman Butler reported that he attended the Crosstown Showdown and that the game was good and there was great camaraderie. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending March 31, 2010: Finance Committee Chairman Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $6,276 compared to the prior year's current period amount of$9,252. It was noted that the difference is due to not having parking revenue any longer. Year-to-date Total Operating Revenue is $60,125 compared to the prior year's amount of$62,400. Total Operating Expenses year-to-date are $47,183 compared to the prior year's amount of$9,684; the difference is due to Maintenance of Facilities being higher this year due to the move and construction of the new City Market. City Contribution for the current period is $6,457 compared to the prior year's amount of$2,705. Excess Revenues Over Expenses for the current period is at a loss of($34,443) compared to the prior year's amount of$2,289. Year-to-date there is a loss of($85,130) compared to the prior year's loss of ($4,209). Balance Sheet: Unreserved Equity year-to-date is $103,979 compared to the prior year's amount of$185,574. Accounts Receivables are down and Accounts Payables are up compared to the previous year. Budget vs. Actual: Total Operating Revenue year-to-date is ($11,580) less than budget. Total Operating Expenses year-to-date are $66,502 higher than budget. Excess Revenues Over Expenses are ($77,966)behind budget. b. Cooley Stadium: Event Revenue for the current period is $1,796. Event Expenses for the current period are $928. Event Income for the current period is $867. Utilities were billed incorrectly last year, therefore, Utilities for the current period seem high. Balance Sheet: Unreserved Equity for the current year is $95,053 compared to LEPFA Board of Commissioners Meeting Page 3 April 27, 2010 the prior year's amount of$86,149. Budget vs. Actual: Excess Revenues Over Expenses year-to-date are $30,590 better than budget. c. Lansing Center: Total Operating Revenue for the current period is $492,839. Total Operating Revenue year-to-date is $3,242,000 compared to the prior year's amount of$3,357,000. Total Operating Expenses for the current period are $477,694 compared to the prior year's amount of$451,979. Total Operating Expenses year-to-date are $3,850,275 compared to the prior year's amount of$4,169,261. Excess Revenues Over Expenses for the current period are $94,156 compared to the prior year's amount of$92,440. Excess Revenues Over Expenses year-to-date are $53,263 compared to the prior year's loss amount of($144,006). Balance Sheet: Unearned Revenue-Advance Rent year-to-date is $296,712 compared to the prior year's amount of$323,164. Unreserved Equity for the current period is $380,001 compared to the prior year's amount of$222,803. Budget vs. Actual: Total Operating Revenue year-to-date is $5,183 ahead of budget. Total Operating Expenses year-to-date are $278,227 ahead of budget. Excess Revenues Over Expenses year-to-date are $280,040 ahead of budget. Finance Committee Chairman Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending March 31, 2010 be received as published and further that the monthly expenses for each entity be approved. SECOND: Commissioner Haggart. Motion was unanimously approved. Finance Committee Chairman Charlotte Sinadinos thanked the Commissioners for their e-mail responses regarding the Chili Cook-Off Liquor Resolution. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Cross-town Showdown: Scott reported that there was great attendance at this year's event. This is the last year on MSU's contract and new negotiations will start in August. Scott reported that we do sign an amendment with regard to the Lugnuts playing in exhibition games. 2. Lansing City Market: Scott distributed a photo collage of the Grand Opening for everyone to view. Scott stated that he will e-mail the photo, along with several other LEPFA Board of Commissioners Meeting Page 4 April 27, 2010 photos once they are loaded. Scott reported that he has received preliminary plans for the City Market mezzanine addition, but we need to find the funding to make this happen. Commissioner Janssen asked what the budget is for this project. Scott responded that the budget is approximately one-half to three-quarters of a million dollars. Scott reported on an editorial regarding the City Market that ran in the Lansing State Journal prior to the Grand Opening. 3. Common Ground: Scott reported on the artist announcements that were made last week. Another announcement will be made next week. Scott spoke about the second stage location (old Lansing City Market site) and how the set-up will be different than in previous years. 4. Lansing Center: Scott reported on the budget presentation that he gave to Council last Monday night. Scott stated that Council was pleased and had a few questions pertaining to the properties. Scott reported that there will be a second LEPFA Healthcare Committee meeting tomorrow. We expect to see a 10%to 15%increase in premiums. Scott stated that Tristyn Wright has been named as the Vice-President of Operations for LEPFA and that he will make an announcement to the staff later today. Tristyn thanked everyone for their encouragement and support. Chairman Butler commented to Tristyn that she has earned the right to compete; and that he is delighted to have an internal candidate fill the position. Chairman Butler asked if Councilwoman Jessica Yorko was invited to today's Board meeting. Scott stated that she was invited. Chairman Butler asked Scott to discuss Council's budget questions. a.) Parking Concerns: Scott stated that we are working with Bob Johnson and his department on this issue and cited the City Market Grand Opening as an example. b.) Common Ground Sponsorship: Council asked that Gerald Ambrose provide actual dollar amounts for the City's in-kind sponsorship. c.) Pedway: Council asked what impact there would be on the Lansing Center if the Pedway were to shrink in size or go away completely. Bob Johnson LEPFA Board of Commissioners Meeting Page 5 April 27, 2010 explained Council's question. Currently, all operational costs for the Pedway are incurred by the Parking Department. There are discussions as to how to make this more cost effective; perhaps getting the Radisson more involved. Other options are being explored. D. PERSONNEL COMMITTEE: Commissioner Haggart reported that Scott's contract needs to be finalized and that the Board will go into a closed session after the regular meeting today. E. LONG RANGE PLANNING COMMITTEE: Commissioner Janssen thanked everyone for all of the hard work and support for the City Market Grand Opening. Commissioner Janssen will call for a Long Range Planning Committee meeting prior to the next LEPFA Board meeting to discuss the committee's role going forward. He stated there will also be a follow-up meeting to tie up any miscellaneous City Market concerns. F. NOMINATING COMMITTEE: Commissioner Janssen will chair this committee and will send a report to everyone via e-mail. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: Greg introduced Jennifer McFatridge, Accounting Manager, and she gave some back round information about herself. Greg stated that all is well in his world and he is happy to have Jennifer in his department. B. Kent Lenzen: Kent reported that the Sales department is in the process of learning some new habits. Kent stated that his department is very busy. His goal is to attract new business and get a new sales assistant hired prior to Jen's departure after Common Ground. C. Charlotte Sinadinos: Commissioner Sinadinos received a questionnaire from the City regarding LEPFA Board appointments and questioned some of the items on the form. Scott stated that the City is updating the expiration dates on appointments. D. Commissioner Haggart: Commissioner Haggart congratulated Tristyn on her new position. E. Commissioner Janssen: Commissioner Janssen offered his congratulations to Tristyn. F. Commissioner Bowen: No comment. G. Tristyn Wright: Tristyn reported on the recycling program that has been instituted at the Lansing Center. We received two cardboard balers and will start to bale our own cardboard and sell it for a profit. Tristyn gave kudos to Dan Clark of the Maintenance department, for getting this program in place. H. Commissioner Jeffries: Commissioner Jeffries congratulated Tristyn on her new position; the City Market team and the Food &Beverage department on a great month. LEPFA Board of Commissioners Meeting Page 6 April 27, 2010 I. Commissioner Mickens: Commissioner Mickens offered his congratulations to Tristyn. He stated that the City Market is great for the community and is happy to be a part of the process. J. Bob Johnson: Bob Johnson offered his congratulations to Tristyn; that she is a pleasure to work with. He stated that he is very impressed with the City Market; it is an exciting time. K. John Hooper: John offered his congratulations to Tristyn and thanked everyone for their support and help with the City Market project. He stated that this is just the beginning; he hopes to expand and grow and reminded everyone of this weekend's coming events at the Market. Chairman Butler asked John when the restaurant would be open. John stated that he hopes it will be open by Memorial Day. L. Commissioner Decker: John congratulated Tristyn and thanked everyone for making the City Market a reality. M. Bill Grove: Bill reported that the Food &Beverage department had a good March and that April looks good as well. N. Heidi Brown: Heidi reported that Beth Linquist, HR/Payroll Specialist,has submitted her resignation and her last day is Friday, April 30, 2010. Heidi reported that she is currently reviewing policies and that F&B negotiations have started. O. Shelly Busse: No comment. P. Scott Keith: Scott reported that this Saturday is Bob Falsetta's 50t1i anniversary with the Lansing City Market. Scott stated that there are City Market t-shirts and totes for sale. Q. Chairman Butler: Chairman Butler reported that during today's meeting, he walked through the City Market and spoke with vendors. Shoua told Chairman Butler that they need help with marketing in order to be successful. Chairman Butler reminded everyone that customer satisfaction needs to be a focus and that we should do everything possible to help, in order for the vendors to be successful. Chairman Butler congratulated Tristyn and stated that this is an excellent opportunity to excel. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. At 9:25 a.m. roll was taken to go into a closed session. *Commissioner Janssen exited the meeting at 9:25 a.m. Yeas: Commissioners Butler, Bowen, Decker, Haggart, Jeffries, Mickens and Sinadinos. LEPFA Board of Commissioners Meeting Page 7 April 27, 2010 At 9:42 a.m. A motion was made to exit the closed session and enter into the regular Board of Commissioners meeting: MOTION: Commissioner Mickens. SECOND: Commissioner Sinadinos. Motion approved Commissioner Mickens recommended that the Board accept the Personnel Committee's recommendation regarding the Employment Agreement for the President/CEO of LEPFA. The commissioners present recommend that the Chairman of the Board sign the Employment Agreement contract, execute and report at the next LEPFA Board of Commissioners open session. X. ADJOURNMENT: At 9:45 a.m. a motion was made to adjourn the open session of this meeting. MOTION: Commissioner Mickens. SECOND: Commissioner Sinadinos. Motion carried. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MAY 25, 2010 AT 8:00 A.M. —GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING MAY 25, 2010 MINUTES At 8:05 a.m. Chairman James W. Butler III called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing,Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, James W. Butler III, John Decker, Charles Janssen, Ellen Jeffries, Kris Nicholoff and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Tim Haggart, Charles Mickens, Bob Johnson (Ex-Officio) and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Heidi Brown, Bill Grove, Tristyn Wright, Kent Lenzen, John Hooper, Shelly Busse, Jeff Langer —Lansing Entertainment &Public Facilities Authority; Dirk Spillemaeckers—AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR APRIL 27, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Bowen. Motion carried. VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Butler stated that all is well and that he is pleased with all of the recognition that the Lansing Center has been receiving. Chairman Butler stated that he sent Scott an e-mail addressing the recognition that has been received. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending April 30, 2010: Finance Committee Chairman Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Building Rental for the current period is $7,564 compared to the prior year's amount of$3,766. Year-to-date Building Rental is $52,000 compared to the prior year's amount of$44,000. Total Operating Revenue for the current period is $10,042 compared to the prior year's amount of$4,900. Year- to-date Total Operating Revenue is $70,000 compared to the prior year's amount of$67,000. It was noted that there is $3,000 in revenue outstanding for the month of April. Maintenance of Facilities is higher due to costs associated with the opening of the new Market (signage, electrical work, etc.). LEPFA Board of Commissioners Meeting Page 2 May 25, 2010 Balance Sheet: Unreserved Equity year-to-date is $96,844 compared to the prior year's amount of$184,996. Budget vs. Actual: It was noted that Building Rental is lower than budget. Total Operating Revenue year-to-date is ($13,232) less than budget. Total Operating Expenses year-to-date are $74,222 higher than budget. Maintenance of Facilities accounts for$58,000 of this overage. Excess Revenues Over Expenses are ($87,326) behind budget. It was noted that the parking issues are being addressed. b. Cooley Stadium: Event Revenue for the current period is $6,273 from the Cross-town Showdown and MSU events. Event Expenses for the current period are $3,957. Total expenses year-to-date are $228,394 compared to the prior year's amount of$223,929. Balance Sheet: Unreserved Equity for the current year is $101,617 compared to the prior year's amount of$82,905. Budget vs. Actual: Excess Revenues Over Expenses year-to-date are $27,013 better than budget. *Commissioner Nicholoff entered the meeting at 8:15 a.m. c. LansinjZ Center: Total Operating Revenue for the current period is $552,980 compared to the prior year's amount of$394,367. Building Rental is up compared to last year. Food & Beverage year-to-date is up $93,000. Total Operating Revenue year-to-date is $3,795,850 compared to the prior year's amount of$3,751,589. Excess Revenues Over Expenses for the current period are $200,261 compared to the prior year's amount of$12,170. Excess Revenues Over Expenses year-to-date are $253,525 compared to the prior year's loss amount of($131,386). *Jeff Langer entered the meeting at 8:16 a.m. Balance Sheet: Unearned Revenue-Advance Rent year-to-date is $275,769 compared to the prior year's amount of$326,761. Unreserved Equity for the current year is $580,262 compared to the prior year's amount of$234,974. Budget vs. Actual: Total Operating Revenue year-to-date is ($39,776) less than budget. Total Operating Expenses year-to-date are $319,068 better than budget. Excess Revenues Over Expenses year-to-date are $327,051 better than budget. Finance Committee Chairman Charlotte Sinadinos moved that the monthly LEPFA Board of Commissioners Meeting Page 3 May 25, 2010 financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending April 30, 2010 be received as published and further that the monthly expenses for each entity be approved. SECOND: Commissioner Janssen. Motion was unanimously approved. *Commissioner Jeffries exited the meeting at 8:20 a.m. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Michizan Meetings &Event Magazine: Scott reported that the Lansing Center was nominated for the "Best Of'Award again this year; however, we did not win this year. 2. Prior Weekend Events: Scott reported on the prior weekend's events that were held at the Lansing Center. There was a prom, quincenera and MMA event all in the building on Saturday night. Food and Beverage generated $12,000 in sales from the MMA event. A discussion was held regarding how all three events faired being in the building at the same time. 3. "STYLE"Network: Kent Lenzen reported that the "STYLE"Network contacted him regarding two women from the Lansing area winning a contest for a wedding to be put together for them by the network. The network would like to hold the event at the Lansing Center. Kent sent the network a proposal and he hopes to hear from the network today. The proposal will include a partial trade of food and beverage; however,we would still get paid for the event. 4. Chili Cook-Off: Scott reported that we are taking on a bigger role this year because we have a contract with the Board of Water &Light and we will be paid for our services. Scott stated that LEPFA will be handling ticketing and the gates; we will need to use volunteers for this event. 5. Cooley Stadium: Scott reported that he had a meeting with Pat Day and that game attendance is up 7% year-to-date. 6. City Market: Scott stated that he has more "I (heart) Barn"pins available to anyone who would like one. Mr. Butler asked if there is still music on Fridays at the Market. John Hooper responded that there is music on Fridays and Saturdays. Mr. Butler suggested that a"standing lunch day" be set-up for Board members to meet at the City Market for lunch. 7. Common Ground: An announcement was made last week regarding artists performing; Ludicris, Civil Twilight, Paper Tongues and Bret Michaels have LEPFA Board of Commissioners Meeting Page 4 May 25, 2010 all been added to the line-up. Scott stated the he hopes for another announce- ment to be made this week. Chairman Butler asked Scott if the Board members could get a list of the acts performing so that they will know and can answer questions when asked. 8. Breslin Center: Scott reported that Michael Brand of the Wharton Center will now be managing the Breslin Center as well. D. PERSONNEL COMMITTEE: Chairman Butler reported that Scott's contract is finished and he will distribute copies. E. LONG RANGE PLANNING COMMITTEE: Commissioner Janssen stated that he has no report; however, he will set-up a meeting soon. F. NOMINATING COMMITTEE: Commissioner Janssen reported that in the past, the nominating process has been done by consensus of the Board. Commi- ssioner Janssen stated that he has spoken to many Board members and plans to speak with everyone regarding the nomination process. He stated that he is pleased to note that all Board members are willing to serve in whatever capacity necessary. Commissioner Janssen stated that there will be a nomination and then a vote at the June Board meeting. VII. COMMISSIONERS & STAFF COMMENTS: A. Shelly Busse: No comment. B. Heidi Brown: Heidi reported that Employee Benefits Enrollment has been completed; the new rates will begin on June 1, 2010. The HR/Payroll Specialist interviews have started and the Operations Manager position has been posted with interviews to begin soon. C. Bill Grove: Bill stated that the Food &Beverage Department has been busy and that May will turn out to be a good month. Bill reported that the Synod group that was at the Lansing Center was very pleased; this is the second year that this group has been at the Lansing Center. D. John Hooper: John stated that he is excited to have the Board come to the City Market on a regular basis; the vendors will also be pleased. John stated that this will give him a chance to show-off the Market. E. Commissioner Decker: Commissioner Decker stated that the City Market has been very busy and this is a big improvement over the past. He also stated that the vendors are happy as well. F. Kent Lenzen: Kent reported that the Sales Department is now making outside sales calls and by doing so, have picked up some small business. LEPFA Board of Commissioners Meeting Page 5 May 25, 2010 *Heidi Brown and Greg Soleau exited the meeting at 9:00 a.m. G. Commissioner Bowen: Commissioner Bowen asked why there are two open positions to be filled. It was noted that one position was a resignation and the other is due to advancement. Commissioner Bowen commented that by going after the "Empty Plate" event we could damage a relationship. Commissioner Bowen commented on the Chili Cook-Off muffin tins. She also reported that she was a guest at the ball park recently and questioned why the big field lights were turned on hours before the game started. Scott responded that the decision as to when to turn the lights on has to do with the umpires and game field manager. *Shelby Bailer entered the meeting at 9:05 a.m. H. Tristyn Wright: Tristyn reported that we have received the cardboard bailer and it is in use. Tristyn stated that we will get rid of the cardboard container that we pay to use at the end of May. Tristyn reported that Heartwood Schools (our recycling helpers) will be done this week and will return to us in January; she will be giving each of the helpers a certificate of appreciation. Tristyn reported that we have saved approximately$2,000 in April and have received $600 in cardboard revenue. Tristyn also reported that a"Green Team"has been established. I. Commissioner Janssen: Commissioner Janssen stated that we need to look at the City Market deficit; Scott stated that the money comes from our savings. Commissioner Janssen asked that his best be passed along to Shari Berger. He also requested that an update be given on the letter that was received from the CVB with regard to the joint marketing plan. J. Commissioner Nicholoff: Commissioner Nicholoff commented on his memories of the Market first opening and the negative comments that were out there; now he is hearing positive remarks. Commissioner Nicholoff stated that he is looking for- ward to the Mackinac Event next week. K. Commissioner Sinadinos: Commissioner Sinadinos noted that "Blues on the Square" is now known as "Blues on the Grand". L. Scott Keith: Scott reported that Citadel Radio is now partnering with the PSD to put on the `Blues on the Grand" event and that it will be held just outside the City Market. The PSD will have "Lansing Live on the Square"; which will feature local bands. Scott stated that he is having conversations with Citadel about possibly having concerts at Cooley Stadium. Scott stated that he will also be at the Mackinac Event next week. Scott reported that Christman is purchasing new seats and bike racks for the City Market with money left over from the CMI project. M. Chairman Butler: Chairman Butler asked if there are still plans for an ice rink and river boat. Scott stated that the ice rink will not happen right now; however, LEPFA Board of Commissioners Meeting Page 6 May 25, 2010 there will be a river boat this summer. Chairman Butler asked that Kevin Meyer be congratulated for all of the great acts that he has signed for Common Ground. Chairman Butler stated that he likes the idea of the "Green Team" and believes that"Blues on the Grand" is a great opportunity for the City Market. Commissioner Bowen asked if there is interest in hosting cocktail receptions at the City Market. Scott stated that there is some interest and there have already been a few; there is a reception there tonight. There was a discussion with regard to City Market hours during the Chili Cook-Off. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. X. ADJOURNMENT: At 9:32 a.m. a motion was made to adjourn the meeting. MOTION: Commissioner Nicholoff. SECOND: Commissioner Bowen. Motion carried. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, DUNE 22, 2010 AT 8:00 A.M. —GOVERNOR'S ROOM, LANSING CENTER, LANSING,MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING JUNE 22, 2010 MINUTES At 8:05 a.m. Chairman James W. Butler III called the meeting to order in Meeting Room 101 of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, James W. Butler III, John Decker, Tim Haggart, Charles Janssen, and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Ellen Jeffries, Kris Nicholoff, Charles Mickens, Bob Johnson (Ex- Offrcio) and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Heidi Brown, Tristyn Wright, Kent Lenzen, Paul Ntoko, Shelly Busse—Lansing Entertainment &Public Facilities Authority; Dirk Spillemaeckers— AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR MAY 25, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Haggart. Motion carried. VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Butler stated that all is well and that if there is time after the meeting, there will be a Personnel Committee meeting. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending May 31, 2010: Finance Committee Chairman Charlotte Sinadinos reviewed the financial statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $12,441 which is on target with projections. Total Operating Revenue year-to-date is $82,610 compared to the prior year's amount of$73,602. Maintenance of Facilities is $15,798. Excess Revenues Over Expenses for the current period is ($13,325) and year-to-date is ($105,591). Balance Sheet: Unreserved Equity year-to-date is $83,529 compared to the prior year's amount of$184,454. Budget vs. Actual: It was noted that Operating Revenue is down due to a LEPFA Board of Commissioners Meeting Page 2 June 22, 2010 percentage discount in rent. Excess Revenues Over Expenses are ($103,370) behind budget. b. Cooley Stadium: Event Revenue for the current period is $3,772 from the Home Run for Hope and Diamond Classic events. Event Expenses for the current period are $4,618, which is a loss of($846). Excess Revenues Over Expenses year-to-date are $23,470 compared to the prior year's amount of $42,137. Balance Sheet: Unreserved Equity for the current year is $107,177 compared to the prior year's amount of$91,520. Budget vs. Actual: Year-to-date is $28,353 better than budget. c. Lansing Center: Total Operating Revenue for the current period is $452,593. Total Operating Revenue year-to-date is $4,248,444 compared to the prior year's amount of$4,261,089. It was noted that Food& Beverage is performing great so far this year and that expenses are in line with projections for the year. Total Operating Expenses for the current period are $477,933. Excess Revenues Over Expenses for the current period are $40,491 compared to the prior year's amount of$46,408 and year-to-date are $294,016 compared to the prior year's loss amount of($85,427). Balance Sheet: Unreserved Equity for the current year is $620,753 compared to the prior year's amount of$281,382. Budget vs. Actual: Total Operating Revenue year-to-date is ($71,240) less than budget. Building Rental year-to-date is ($39,423) less than budget. Food and Beverage is $77,367 better than budget. Total Operating Expenses are $309,470 better than budget. Excess Revenues Over Expenses are $223,784 better than budget. Finance Committee Chairman Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending May 31, 2010 be received as published and further that the monthly expenses for each entity be approved. SECOND: Commissioner Janssen. Motion was unanimously approved. *Commissioner Bowen entered the meeting at 8:10 a.m. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Personnel Announcements: Scott reported that the HR/Payroll Specialist LEPFA Board of Commissioners Meeting Page 3 June 22,2010 position has been filled by Markle Misiak, her first day is Monday, June 28`" The Operations Manager position has been filled (from within)by Meghan Leahy. The Operations Coordinator position (vacated by Meghan) will remain open for the time being. 2. City Market: Scott reported that this past Saturday the Market remained busy very late into the afternoon. Scott reported that the vendors are pleased and the numbers are climbing; the EBT program is up 300% for this year and ATM usage is up 400%. Scott reported that the new outdoor furniture will arrive this week and that the outdoor vendors have arrived. Chairman Butler asked Scott when the restaurant would be ready to open. Scott stated that as soon as the restaurant has the okay from officials they have permission to do so. 3. Cooley Stadium: Scott reported that he has a meeting on Wednesday with a group that is interested in bringing a minor soccer league to Lansing and they would like to play at the stadium. Scott stated that a concern regarding the turf could be an issue. Scott reported that there has been some conversation between Citadel and the Lugnuts to have concerts at the stadium. 4. Common Ground: Scott reported that an announcement was made this past Saturday, there will be another on Wednesday and another the following week. Scott reviewed the acts scheduled to perform, and stated that he has cut comp tickets to garner more sales revenue. Scott stated that the comp tickets will be a challenge and that packages will go out this week. 5. Lansing State.journal Article: Scott stated that there is positive (unsolicited) article regarding Common Ground in the May 30'1' edition of the Lansing State Journal. Scott reported that Cindy Bowen is also featured regarding her post as the first female chair of the CVB. 6. Thank You: Scott shared thank you notes from EVE (End Violent Encounters), Shari Berger and the American Cancer Society. 7. Lansing Center Highlights: Scott reported on the Life Changers event as well as the Chili Cook-Off. Attendance for the Chili Cook-Off was estimated at 6,000; (final numbers are not in yet). Scott reported on the weather evacuation that took place during the Chili Cook-Off and that it went smooth. LEPFA took second place for meatless chili and the Lexington of Lansing took first place for their salsa. D. PERSONNEL COMMITTEE: No report. LEPFA Board of Commissioners Meeting Page 4 June 22, 2010 E. LONG RANGE PLANNING COMMITTEE: No report. F. NOMINATING COMMITTEE: Commissioner Janssen reported that he has spoken to all Board members and that the recommendations for the upcoming year are Tim Haggart - Chair, Ellen Jeffries -Vice-Chair and Charlotte Sinadinos - S ecretary/Treasurer. A motion was made to accept these recommendations. MOTION: Commissioner Janssen. SECOND; Commissioner Bowen. Motion unanimously carried. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: Greg stated that the Finance Department is doing well and that they are finishing the 2009 Common Ground audit while preparing for the LEPFA audit in August. B. Commissioner Sinadinos: Commissioner Sinadinos stated that she is looking forward to Common Ground. C. Commissioner Janssen: No comment. D. Tristyn Wright: Tristyn stated the Operations Manager interviews are complete and Meghan Leahy has been promoted to fill the position. E. Commissioner Haggart: Commissioner Haggart offered his congratulations to Meghan and thanked everyone in advance for their Common Ground efforts. F. Kent Lenzen: No report. G. Commissioner Bowen: Commissioner Bowen stated that an update regarding the CVB agreement will be coming today; Scott and Lee will meet later this week to discuss this and Scott will send out the information later. Commissioner Bowen stated that she feels that the Sales team needs to redefine "new contacts". Commissioner Bowen asked if the ball park lighting issue has been followed up on yet. Tristyn stated that she will take care of that as soon as possible. H. Commissioner Decker: Commissioner Decker thanked Scott (on behalf of the vendors) for the use of the LEPFA suite at the ball park. I. Heidi Brown: Heidi reported on the new hires/promotions for the vacant HR and Operations Manager positions. Heidi stated that LEPFA U preparations will be put on hold until after Common Ground. Heidi reported that the Food &Beverage negotiations are complete and that the "Green Team" is moving forward. J. Paul Ntoko: Paul stated that he is excited about the year so far. K. Shelly Busse: No comment. L. Scott Keith: Scott reported that Common Ground Volunteer Training is tonight. Scott presented Chairman Butler with a Lugnuts team jersey and a plaque for his tenure as Chair of the Board. M. Chairman Butler: Chairman Butler thanked everyone for the jersey and plaque and LEPFA Board of Commissioners Meeting Page 5 June 22, 2010 stated that it has been a pleasure to be Chairman of the Board and that he has truly enjoyed the position. Chairman Butler discussed continuing to have lunch at the City Market and that this is in everyone's Outlook calendars. Chairman Butler commented on the Common Ground schedule and the Blues on the Grand performances. Chairman Butler asked Scott for a copy of the Lansing State Journal article and the articles regarding Cindy Bowen; he also offered his congratulations to Commissioner Bowen. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. X. ADJOURNMENT: At 8:47 a.m. a motion was made to adjourn the meeting. MOTION: Commissioner Bowen. SECOND: Commissioner Sinadinos. Motion carried. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, AUGUST 24, 2010 AT 8:00 A.M. —GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING AUGUST 24, 2010 MINUTES At 8:07 a.m. Chairman Tim Haggart called the meeting to order in Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing,Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, James W. Butler III, John Decker, Tim Haggart, Charles Janssen, Ellen Jeffries, Charles Mickens, Bob Johnson (Ex-Officio) and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Heidi Brown, Bill Grove, Tristyn Wright, Chef Jeff Langer and Shelly Busse—Lansing Entertainment &Public Facilities Authority. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR JUNE 22, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Butler. Motion carried. VI. REPORTS: A. CHAIRMAN'S REPORT: No report. - B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending June 30, 2010: Finance Committee Chairman Charlotte Sinadinos noted that all of the financial reports are marked as "DRAFT" due to the audit. The financial statements were reviewed as follows: a. Lansing City Market: Total Operating Revenue for the current period is $11,708 compared to the prior year's amount of$11,811. It was noted that Maintenance of Facilities has a credit amount of($44,436); after an auditor recommendation, this amount was transferred to capital assets for depreciation. Balance Sheet: It was noted that Furniture, Fixtures & Equipment includes the $44,436 transfer noted above. Budget vs. Actual: Total Operating Revenue year-to-date is ($12,281) less than budget. Excess Revenues Over Expenses is ($56,385) behind budget. LEPFA Board of Commissioners Meeting Page 2 August 24, 2010 Commissioner Sinadinos stated that the auditors suggested some of the construction expenses should be moved for depreciation instead of taking a hit for the expenses all at once this year. b. Cooley Stadium: Event Revenue for the current period is $21,383 from the Michigan Mile, Diamond Classic and Triple Crown events. Event Expenses for the current period are $7,272. Supplies and Materials for the current period are $6,904; which is for the purchase of new ticketing software. The Develop- ment Fund due (and will be paid) to the City is $17,320. Excess Revenues Over Expenses for the current period are a loss of($779) compared to last year's current period loss of($1,017). Excess Revenues Over Expenses year- to-date are $22,691 compared to last year's amount of$41,119. Balance Sheet: The Net Development Fund for the current year is $80,000. Unreserved Equity for the current year is $103,187 compared to last year's amount of$80,496. Budget vs. Actual: Event Revenue year-to-date is $33,271 better than budget. Excess Revenues Over Expenses year-to-date are $22,691 better than budget. *Commissioner Bowen entered the meeting at 8:10 a.m. c. Lansing Center: Total Operating Revenue for the current period is $202,448 compared to the prior year's amount of$369,165. It was noted that the drop in revenue is due to CPA's and McDonald's holding their events in June last year but not this year. Total Operating Revenues year-to-date are $4,450,000 compared to the prior year's amount of$4,630,000. It was noted that expenses are higher this year compared to last year. Excess Revenues Over Expenses for the current period are a loss of($214,830) compared to last year's income amount of$45,354. Excess Revenues Over Expenses year- to-date are $79,185 compared to last year's loss of($40,072). Balance Sheet: Unreserved Equity year-to-date is $405,923 compared to the prior year's amount of$326,737. Budget vs. Actual: Total Operating Revenue year-to-date is ($134,232) less than budget and for the current period is ($62,991) less than budget. Total Operating Expenses year-to-date are $233,303 better than budget. Excess Revenues Over Expenses year-to-date are $78,185 better than budget. Finance Committee Chairman Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending June 30, 2010 be received as published LEPFA Board of Commissioners Meeting Page 3 August 24, 2010 and fiirther that the monthly expenses for each entity be approved. SECOND: Commissioner Janssen. Motion was unanimously approved. Scott stated that when the audit is complete, he will approve and the financial statement will no longer be in draft form. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Media Articles: Scott reviewed and distributed copies of several media articles for the Board to review.Lansing Business Monthly featured the Lansing City Market and a framed copy of the cover is on display in the back of the Governor's Room today. The City Pulse will feature the City Market in an upcoming issue as well. In the July 18, 2010 Lansing State Journal, Bob Falsetta, one of the City Market vendors was featured for having been in business 50 years at the City Market. Also featured in the Lansing State Journal was Blues on the Grand (which is produced by Citadel and sponsored by Gillespie) and Common Ground; that both are successful events. The Blues on the Grand event is very beneficial to the City Market. The Greater Lansinz Woman magazine featured an article on A'Lynne Robinson of the Lansing City Council. Smart Meetinzs magazine featured an article on current trends and how to recover from them. *Bob Johnson entered the meeting art 8:20 a.m. 2. City Market: Scott reported that a group from Ft. Wayne, Indiana toured the City Market and is hoping to use it for a model for a market in the Ft. Wayne area. 3. Cooley Stadium: Scott reminded everyone that the Lugnuts suite is reserved for the Board on September 1, 2010 and to RSVP to Heidi or Scott. 4. Common Ground: Scott reported that financials are being finalized; attendance was 70,000 and that number is down 10%; but what was anticipated. Scott stated that all options are open for next year as far as to how the festival will proceed. 5. Recycling Program: Scott reported that since April 13, 2010, 18,000 pounds of recyclable material has been saved, $1,000 in revenue has been generated and $6,000 in expenses has been cut. 6. Thank You: Scott shared thank you notes from Shari Berger, Laurel Winkel, Ron McCarter and Dirk Spillemaeckers. LEPFA Board of Commissioners Meeting Page 4 August 24, 2010 7. CVB Sponsorship: Scott stated that he received the `Be a Tourist in Your Own Town" sponsorship package and distributed it for everyone to review. 8. Obituary: Scott distributed a copy of the obituary for (LFD) Chief Martin's wife, Holly Martin. 9. Vacation: Scott reported that he will be on vacation starting Thursday after- noon through Labor Day. Commissioner Butler asked Bob Johnson for his thoughts regarding Common Ground. Bob Johnson stated that he thought it was a fantastic event, very enjoyable and that it ran very smooth. *Commissioner Mickens entered the meeting at 8:25 a.m. D. PERSONNEL COMMITTEE: Chairman Tim Haggart stated that Commissioner Cindy Bowen was asked to Chair the Personnel Committee and she accepted. A Personnel Committee meeting will be scheduled soon. E. LONG RANGE PLANNING COMMITTEE: No report. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: Greg stated that the LEPFA audit is complete and he will present it at the next Board meeting. Greg stated that the Accounting Dept. is going through some changes and that he hopes to have July and August done next week. B. Commissioner Sinadinos: Commissioner Sinadinos stated that she enjoyed Common Ground; it was busy but fun. C. Commissioner Bowen: Commissioner Bowen stated that there is a difference between "approving" and "accepting" the financial statements once reviewed. Commissioner Bowen reported that she still hasn't seen any type of sales report regarding goals or progress. Commissioner Bowen stated that she enjoyed Common Ground. D. Commissioner Janssen: Commissioner Janssen asked about an update on the CVB/ LEPFA arrangement and that he will look into the "approve" vs. "accept" issue. Commissioner Janssen also stated that he enjoyed Common Ground. E. Tristyn Wright: Tristyn distributed some recycling pictures that demonstrates how the program works. F. Bob Johnson: Bob Johnson reported that the Cooley Stadium parking lot has been resurfaced and he is working with the Dept. of Transportation on Lansing Center parking. Bob stated that there are noticeable improvements in the pedway and that the pedway looks good. LEPFA Board of Commissioners Meeting Page 5 August 24,2010 G. Commissioner Jeffries: Commissioner Jeffries thanked Bob for the parking updates and stated that she too, thinks the pedway looks great. Commissioner Jeffries stated that she enjoyed Common Ground and is always happy to volunteer. Commissioner Jeffries asked about the marketing/sales reimbursement. Commissioner Bowen stated that it is up for renewal at the end of the LEPFA fiscal year and could be an issue if no reports and/or improvements are shown. H. Commissioner Butler: Commissioner Butler stated that Common Ground was great and that each year it gets better and enhances the quality of life in the City. Commissioner Butler asked about the Waterfront restaurant in the City Market; Scott stated that it hosted the Board there last Thursday and that it is very busy, doing very well. I. Commissioner Mickens: Commissioner Mickens stated that his office had great praise for Common Ground. Commissioner Mickens stated that he is pleased with the City Market changes and there seem to be more people there. I Commissioner Decker: Commissioner Decker stated that he enjoyed Common Ground and that the Market vendors were exposed to 70,000 people. Commissioner Decker reported that vendor elections were held last week; John Decker was re-elected as the LEPFA Board representative and there is a new Vice-President and Secretary/Treas- urer. K. Bill Grove: Bill stated that he enjoyed the challenge that Common Ground presented this year. Bill reported that Food &Beverage had a great fiscal year; which he attributes to his staff. Bill stated that he is working on a more contemporary menu and how to incorporate everything in-house. L. Heidi Brown: Heidi thanked Commissioner Jeffries and Brian Jeffries for their volunteer services at Common Ground this year. Heidi reported that there is a facilities foreperson position open in the Operations Department. Heidi stated that LEPFA U dates for this year are December 13th and 14"' M. Sheller: No comment. N. Scott Keith: Scott reported on Lansing Center highlights: 1. MMA: Held July 10th; this is a successful promoter and there are others that are interested. 2. Spartan Chassis: They would like to move their event to September. 3. Soundsgood Ministries: This is a new event; they loved it here and will be back. 4. Upcoming: MDE is here for the next 3 days, S. Abraham & Sons is back for a small event; which is good news. The Knopf Company is a private company using federal dollars and it is a first time event. Scott stated that he sent an e-mail regarding upcoming events; MI Broadcasters, Lansing School District and MI Utility (this is new business). 5. City Market: Mom/Pop Tot Stroller days begin on Wednesday. Scott reported that the Accident Fund will hold a company picnic on the City Market plaza on September 16th'; the vendors will supply food and the Lansing Center will supplement. LEPFA Board of Commissioners Meeting Page 6 August 24, 2010 6. Scott reported that we have two certified trainers for the Certified Ambassador training program, in conjunction with the CVB, and that we will try to hold these training sessions during LEPFA U. O. Chairman Haggart: Chairman Haggart offered congratulations to Commissioner Decker and complimented the Lansing Center staff for their efforts during Common Ground. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. X. ADJOURNMENT: At 9:00 a.m. Chairman Haggart adjourned the meeting. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, SEPTEMBER 28, 2010 AT 8:00 A.M. —GOVERNOR'S ROOM, LANSING CENTER, LANSING,MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING SEPTEMBER 28, 2010 MINUTES At 8:00 a.m. Chairwoman Ellen Jeffries called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, James W. Butler III, John Decker, Charles Janssen, Ellen Jeffries, Charles Mickens, Charlotte Sinadinos and Bob Johnson(Ex-Officio). COMMISSIONERS EXCUSED: Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Heidi Brown, Bill Grove, Tristyn Wright, John Hooper and Shelly Busse—Lansing Entertainment &Public Facilities Authority, Jessica Yorko— Lansing City Council,Nan Jasinowski—President of the Lansing City Market Vendors Association. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR AujZust 24, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commissioner Janssen. Motion carried. Prior to the Chairwoman's report, Chairwoman Ellen Jeffries asked that everyone present observe a -- moment of silence in memory of Chairman Tim Haggart. VI. REPORTS: 2 A. CHAIRMWOMAN'S REPORT: Chairwoman Ellen Jeffries stated that the Nominating Committee will report first, due to Chairwoman Jeffries' schedule this morning. B. NOMINATING COMMITTEE: Nominating Committee Chair James W. Butler III reported that the Committee had a telephone conference on September 8, 2010 at 9:00 a.m. to nominate a replacement Chair for the LEPFA Board of Commissioners. It was decided that Vice-Chair Ellen Jeffries would assume the Chair position and Commi- ssioner Janssen would assume the role of Vice-Chair. *Commissioner Bowen and Tristyn Wright entered the meeting at 8:05 a.m. During this telephone conference it was also decided that Scott's review will be addressed in November. A motion was made by Nominating Committee Chair James W. Butler III to accept Commissioner Janssen as Vice-Chair of the LEPFA Board. Commissioner Bowen LEPFA Board of Commissioners Meeting Page 2 September 28, 2010 supported the motion. The motion was unanimously approved. C. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending Aulzust 31, 2010: Finance Committee Chair Charlotte Sinadinos noted that two sets of financial statements are included in today's Board materials, July 2010 and August 2010; for this meeting, Finance Committee Chair Sinadinos will cover August 2010 information. The financial statements were reviewed as follows: a. LansinjZ City Market: Total Operating Revenue year-to-date is $22,511 compared to the prior year's amount of$16,273. Total Operating Expenses for the current period are $16,140 compared to the prior year's amount of $23,154. Excess Revenues over Expenses year-to-date are a loss of($6,922) compared to the prior year's loss of($1,744). It was noted that utilities are higher due to the hot temperatures this summer. *Bob Johnson entered the meeting at 8:10 a.m. Balance Sheet: Unreserved Equity for the current year is $125,812 compared to the prior year's amount of$187,375. Budget vs. Actual: Building Rental year-to-date is ($5,339) less than budget. Total Operating Expenses are ($4,770) less than budget. Excess Revenues over Expenses are ($6,230) less than budget. b. Cooley Stadium: It was noted that there were no events during the month of August. Excess Revenues over Expenses for the current period are a loss of($12,612) compared to the prior year's loss amount of($9,833). Excess Revenues over Expenses year-to-date are a loss of($21,084) compared to the prior year's loss amount of($20,843). Balance Sheet: Unreserved Equity for the current year is $77,626 compared to the prior year's amount of$58,994. Budget vs. Actual: Excess Revenues over Expenses year-to-date are ($5,594) less than budget. c. Lansing Center: It was noted that Building Rental is better than the prior year's amount. Total Operating Revenue for the current period is $213,996 compared to the prior year's amount of$338,266. Total Operating Revenues year-to-date are $348,076 compared to the prior year's amount of$389,714. Total Operating Expenses for the current period are $403,429 LEPFA Board of Commissioners Meeting Page 3 September 28, 2010 compared to the prior year's amount of$431,408. Total Operating Expenses year-to-date are $802,553 compared to the prior year's amount of$758,596. Excess Revenues over Expenses year-to-date are a loss of($361,432) compared to the prior year's loss of($275,076). Balance Sheet: Unreserved Equity year-to-date is $44,490 compared to the prior year's amount of$51,661. Budget vs. Actual: It was noted that Building Rental is higher than budget. Total Operating Revenue year-to-date is ($82,700) less than budget. Total Operating Expenses year-to-date are $858 better than budget. Excess Revenues Over Expenses for the current period are$6,812 better than budget and year-to-date are ($81,424)behind budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the periods ending July 31, 2010 and August 31, 2010 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Janssen. The motion was unanimously accepted. D. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Thank .you: Scott thanked the Board members for attending Tim Haggart's memorial service. Scott reported that LEPFA donated to the specified charities on behalf of Tim and also sent flowers to the memorial service. 2. Retirement: Scott reported that there was a retirement party for Cora Huguely, he was not able to attend; however, Heidi did attend and LEPFA sent a gift as well. 3.Lansing State Journal Article: Scott distributed a copy of an article titled "Best Lawyers in America". Recognized in this article were Commissioner Charley Janssen and Melissa Jackson, of Foster, Swift, Collins and Smith. 4. Public Act 25: Scott reported that he received a letter from the CVB extending the Public Act 25. Scott stated that he will meet with Lee Hladki this afternoon to discuss the parameters of this extension. 5. Budget: Scott stated that this year is going to be another challenging budget year and that LEPFA will remain focused on the budget. Scott stated that a contract with MSU has been negotiated to play two games at Cooley Stadium next year. Scott stated that the City Market budget is a "guestimate" and that he has been informed that City Fish will be leaving the Market. LEPFA Board of Commissioners Meeting Page 4 September 28, 2010 Scott reported that he and John Hooper are working on a replacement that will best fit the Market. Scott reported that he will continue to look at the Lansing Center budget; this will be a year where we will go after every piece of busi- ness. *Commissioner Mickens entered the meeting at 8:20 a.m. 6. CVB Report: Scott stated that he sent everyone a copy of the report that he presented to the CVB; a sales report will be e-mailed upon Kent Lenzen's return. E. PERSONNEL COMMITTEE: No report. F. LONG RANGE PLANNING COMMITTEE: No report. VII. COMMISSIONERS & STAFF COMMENTS: A. Shelly Busse: No comment. B. Heidi Brown: Heidi reported that a Flu Clinic will be offered here on October 1, 2010 for all LEPFA staff. Heidi stated that staff evaluations will be completed this week. Heidi reported that the unemployment seminar that she and Markie attended had good information. Heidi stated that the LEPFA Board Holiday Party is scheduled to take place on December 16, 2010 and that LEPFA U is scheduled to take place on December 13 and 14, 2010. Heidi conveyed her sympathies to Ellen Jeffries on the passing of her mother-in-law. *Chairwoman Ellen Jeffries exited the meeting at 8:30 a.m. C. Bill Grove: Bill stated that the F&B numbers for August were not good; and that there should be a turn around in September. Bill reported that he is in the process of hiring part-time staff. D. Commissioner Decker: Commissioner Decker introduced the new President of the City Market Vendors Association, Nan Jasinowski. E. John Hooper: John reported on the Harvestfest event scheduled at the City Market for this weekend. John stated that the City Market rental revenues are on target and that he anticipates 100% occupancy. F. Commissioner Mickens: No comment. G. Commissioner Butler: Commissioner Butler asked Nan Jasinowski to pronounce and spell her name for everyone. Commissioner Butler asked Scott how the CVB agreement is set-up. Scott stated that the agreement is set-up to end at the CVB's fiscal year; however, it is paid at the end of LEPFA's fiscal year. Scott stated that he and Lee Hladki will meet today to establish parameters and discuss what specifics LEPFA Board of Commissioners Meeting Page 5 September 28,2010 the CVB would like to see and have reported. Commissioner Butler asked Commi- ssioner Bowen what are the concerns of the CVB with regard to the agreement. Commissioner Bowen stated that as far as the LEPFA Board is concerned, they need to know that the CVB has a 90 day right to cancel. Commissioner Bowen covered how the Public Act 25 agreement works. Scott stated that there were no direct concerns about the presentation of our materials. Scott reviewed the agreement, goals, measurements and how we are implementing them. Commissioner Mickens asked about the parameters; Scott stated that he and Lee Hladki will meet today to discuss the parameters. Commissioner Butler asked that the Board be provided with a copy of the performance plan. H. Commissioner Bowen: Commissioner Bowen asked Scott how LEPFA collects for political events. Scott stated that LEPFA collects rent and a deposit on F&B as well as a portion of the operational costs up front; approximately 80%is collected. Commissioner Bowen asked Heidi to whom are we comparing our staff to when we do evaluations. Heidi stated that we are doing annual employee evaluations, not comparisons. Commissioner Bowen asked Commissioner Janssen if he researched the difference between "accept" and "approve"when referencing financial statements. Commissioner Janssen stated that it is in the Board's best interest to "accept"the financials as opposed to "approving"the financial statements. I. Tristyn Wright: Tristyn reported that she and Cindy Bowen sat on a panel for an All-Stars event at the Kellogg Center yesterday. Tristyn reported on the landscape improvements surrounding the Lansing Center. Tristyn thanked the LEPFA facilities staff, Ricky Gonzales and Robert Vigil from Accounting and Nick Hughes, Event Co- ordinator for their help with the turnaround for the all of the events held here and at the ball park over the weekend. J. Bob Johnson: Bob thanked Scott and his team for meeting with the Parking Depart- ment on a monthly basis. Bob stated that he is receiving proposals on"Way Finding" information. Scott stated that he had a meeting with the Gillespie Group and the old City Market site will be used for parking through April or May of 2011. A discussion on "Way Finding" and parking ensued. *City Councilwoman Jessica Yorko entered the meeting at 9:00 a.m. K. Commissioner Janssen: Commissioner Janssen welcomed Nan Jasinowki and congratulated her with regard to her new post within the City Market. Commissioner Janssen asked Scott for updates on the Rotary sculpture, skating rink and pedestrian bridge. Scott stated that the Rotary sculpture is being donated by the Lansing 150 Committee and that the location is being studied because it sits on a flood plane. Scott reported that the ice rink is encountering some issues, due to the surface make-up. The EDC (Downtown Lansing, Inc.) is working on that. Scott stated that there are meetings being held regarding the enhancements to the Pedway. L. Commissioner Sinadinos: No comment. LEPFA Board of Commissioners Meeting Page 6 September 28, 2010 M. Greg Soleau: Greg stated that he will present the audit information at the next LEPFA Board meeting. Greg reported that Jennifer McFatrdige, Accounting Manager,will return to work in October. N. Jessica Yorko: Councilwoman Yorko reported on the public hearing for the Brownfield and Marketplace projects. Councilwoman Yorko praised the City Market and commented on how well the Market is doing. The City Council has adopted a snow removal ordinance and a few constituents have addressed concerns with regard to the ice rink. A discussion regarding the Pedway and funds available for the project was held. O. Scott Keith: Scott expressed his sympathies to Ellen and Brian Jeffries with regard to the passing of Brian's mother; we did send something on behalf of LEPFA staff and Board of Commissioners. Scott reported that Mike Horning is eager to get back to work and will return once his treatments are completed. Commissioner Butler asked Scott about Dirk Spillemaeckers' condition. Scott stated that his progress is slow,but he should be back to work in December. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. X. ADJOURNMENT: At 9:20 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, OCTOBER 26, 2010 AT 8:00 A.M. —MEETING ROOM 203, LANSING CENTER, LANSING, MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING OCTOBER 26, 2010 MINUTES At 8:05 a.m. Chairwoman Ellen Jeffries called the meeting to order in Room 203 of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: James W. Butler III, John Decker, Charles Janssen, Ellen Jeffries, Charles Mickens and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Cindy Bowen, Kris Nicholoff, Bob Johnson (Ex-Officio) and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, and Shelly Busse— Lansing Entertainment&Public Facilities Authority. Nan Jasinowski—President of the Lansing City Market Vendors Association and Dirk Spillemaeckers - AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR SEPTEMBER 28,2010: A motion was made-to accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commissioner Sinadinos. Motion carried. VI. REPORTS: _ A. CHAIRMWOMAN'S REPORT: Chairwoman Ellen Jeffries recognized the Finance Committee and Personnel Committee for their hard work over the last few weeks. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending September 30, 2010: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $12,069 compared to the prior year's amount of$6,536. Total Operating Revenue year-to-date is $34,580 compared to the prior year's amount of $22,909. Excess Revenues over Expenses year-to-date are ($8,158) compared to the prior year's amount of($4,501). Balance Sheet: Unresci-ved Equity for the current year is $124,576 compared to the prior year's amount of$184,619. Budget vs. Actual: Total Operating Revenue year-to-date is ($3,499) less than LEPFA Board of Commissioners Meeting Page 2 October 26, 2010 budget. Excess Revenues over Expenses year-to-date are ($8,158) which is ($11,132) less than budget. It was noted that due to depreciation the budget projections are based on last year's City Market information. b. Cooley Stadium: Event Revenue for the current period is $8,786; this is from the Cooley Law School Graduation. Event Expenses for the current period are $5,032. Balance Sheet: Unreserved Equity for the current year is $75,810 compared to the prior year's amount of$47,648. Budget vs. Actual: Excess Revenues over Expenses year-to-date are $7,312 better than budget. c. Lansing Center: Total Operating Revenue for the current period is $317,562 compared to the prior year's amount of$320,407. Total Operating Revenues year-to-date are $665,000 compared to the prior year's amount of$710,000. Total Operating Expenses year-to-date are $1,205,000 compared to the prior year's amount of$1,178,000. Excess Revenues over Expenses year-to-date are a loss of($400,696) compared to the prior year's loss of ($329,120). Balance Sheet: Unearned Revenue/Advance Rent for the current year is $295,035 compared to the prior year's amount of$353,362. Unreserved Equity for the current year is $5,226 compared to the prior year's loss amount of($2,383). Budget vs. Actual: Total Operating Revenue year-to-date is ($119,857) less than budget. Total Operating Expenses year-to-date are $47,604 better than budget. Excess Revenues over Expenses year-to-date are ($132,420)behind budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending September 30, 2010 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Mickens. The motion was unanimously approved. 2. Fiscal Year-End 2009-10 Audit Review Finance Committee Chair Sinadinos reported that Rehman Robson met with the Finance Committee yesterday to review the audit. There were some concerns (which the auditor must state) and Greg has written follow-up responses to those concerns. Greg reported on the auditor's concerns: LEPFA Board of Commissioners Meeting Page 3 October 26, 2010 Internal control journal entries were being done by Greg; but now that we have an accounting manager in place, that won't happen any longer. The payroll process was missing an unsigned document; this document will now be stored in three separate places. Bank reconciliations need to be signed; Greg will now sign off on these. Greg reported that there weren't any surprises and everything can be reviewed in the bound book that has been distributed; although, due to a type-o in the header on page three, the books will have to be returned so that a corrected page can be inserted. Scott reviewed page five of the audit and discussed how capitalization for the City Market is handled and that this information will be seen on future financial statements for quite a while. Finance Committee Chair Charlotte Sinadinos moved that the fiscal year end 2009-10 audit be accepted. SECOND: Commissioner Janssen. The motion was unanimously approved. Chairwoman Jeffries welcomed Dr. Spillemaeckers to the meeting. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Financials: Scott stated that when he and Greg did the budget for the City Market they had to base revenue projections on the old City Market information. Scott stated that we should see revenue increase over the next few months. Scott reported utilities are over budget due to electric use for air conditioners. Scott stated that he did research on climate control and learned that because of below average rainfall and high temperatures, utilities are higher; largely a 15% increase can be seen in the utility bills. Scott reported that Lansing Center rental activity is down; however, the rest of the year looks better than last year. Scott requested feedback on the Sales report that was distributed to everyone. 2. News Articles: Scott distributed copies of various news articles and reviewed them. It was noted that Cobo is now managed by SMG; which also manages Grand Rapids, Saginaw, Detroit and Toledo. USA Today featured an article on summer concert sales regarding low ticket sales and cancellations. LEPFA Board of Commissioners Meeting Page 4 October 26, 2010 The Lansing State Journal ran an article on Uncle John's Cider Mill in the City Market regarding their expansion. The Review featured an article on the City Market; referring to the Market as an "urban" grocery store. Scott stated that he will have these articles e-mailed to everyone. 3. Holiday Party: Scott reported that the invitations for the LEPFA Board holiday party are almost complete. The party will be held on December 16t"; starting at 5:30 p.m. in the Pub. 4. City Market Manager: Scott reported that the City Market Manager's position was posted internally last week and it will be posted externally this week. 5. Out of Office: Scott reported that he will be out of the office starting this afternoon through Friday of this week. 6. Administration: In Heidi Brown's absence, Scott reported the following information on her behalf: a. All worker's compensation cases have been closed b. Staff evaluations are complete c. Adult child insurance information has been communicated to all staff d. A Flex Spending memo was distributed to all staff regarding upcoming changes e. A Social Media Policy has been created and will be reviewed by the Personnel Committee and all bargaining units f. LEPFA U has been condensed to one day g. LEPFA will proceed with a Thanksgiving/Holiday food bank or gift project h. Heidi is working on a way to recognize long-term staff members at the staff holiday party this year A discussion regarding an article in yesterday's Lansing State Journal regarding City Market vendors was held. It was agreed that the vendors seem to be happy and that it was a good article and positive news. D. PERSONNEL COMMITTEE: In the absence of Personnel Committee Chair Bowen, Commissioner James W. Butler III moved that the LEPFA Board of Commissioners enter into a closed session. SUPPORT: Commissioner Sinadmos. The motion was unanimously approved. LEPFA Board of Commissioners Meeting Page 5 October 26, 2010 At 8:30 a.m. role was taken to enter into a closed session. Yeas: Commissioners Butler, Decker, Janssen, Jeffries, Mickens and Sinadinos. At 8:45 a.m. role was taken to exit the closed session and resume the Board of Commissioners meeting. Yeas: Commissioners Butler, Decker, Janssen, Jeffries, Mickens and Sinadinos. Commissioner Janssen moved that the Board of Commissioners accept the recommendations of the Personnel Committee relating to certain employee compensation matters and the implementation of a Social Media Policy for Board members as well as employees, with a friendly amendment. SUPPORT: Commissioner Sinadinos. The motion was unanimously approved. *Commissioner Mickens exited the meeting at 8:49 a.m. E. LONG RANGE PLANNING COMMITTEE: No report. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: Greg reported that Jennifer McFatridge, accounting manager, retuned to work yesterday. B. Commissioner Sinadinos: No comment. C. Commissioner Janssen: Commissioner Janssen thanked the staff for a great job; especially the Finance Department for an excellent audit. Commissioner Janssen stated to Scott that the Executive Summary Report gives a sense of where we are compared to budget. He also asked how the City Market Manager interviews will be held. Scott stated that a committee will be selected and Tristyn will oversee the process. D. Commissioner Butler: Commissioner Butler asked if a Board member will sit on the interview panel for the City Market Manager. Scott stated that a Board member typically doesn't sit in on any interviews below management level. Commissioner Butler stated that the terms of some of the Commissioners need to be updated accord- ing to the latest list that was sent out. Commissioner Butler praised LEPFA staff with regard to the MSU Black Alumni event; he stated that he received many positive comments regarding the event. E. Tristyn Wright: Tristyn stated that she is getting ready for the holidays; working on lights for the City Market as well as Silver Bells. Tristyn reported that she has already received many resumes/applications for the City Market Manager's position. F. Commissioner Decker: No comment. G. Bill Grove: Bill commented on F&B September performance. LEPFA Board of Commissioners Meeting Page 6 October 26, 2010 H. Shelly Busse: No comment. I. Scott Keith: Scott thanked everyone for their feedback on the Sales draft; Scott stated the focus will be on goals and garnering contact with as many businesses and organizations as possible to set-up site tours. Scott reported that the Marketing team has created a Sales CD that fits into the Sales packets that we give to clients. The CD includes a virtual tour of the Lansing Center as well as sales information. Scott stated that a copy can be delivered with the next set of Board packets that go out. Commissioner Butler suggested that the Board could view the CD at the next Board meeting. J. Chairwoman Jeffries: Chairwoman Jeffries commended Greg and the Finance Committee on a job well done regarding the audit. Chairwoman Jeffries stated that the budget for the second half of the year looks much stronger than the first half of the year. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. X. ADJOURNMENT: At 9:00 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY,NOVEMBER 23, 2010 AT 8:00 A.M. —GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING NOVEMBER 23, 2010 MINUTES At 8:05 a.m. Chairwoman Ellen Jeffries called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, Jaines W. Butler III, Charles Janssen, Ellen Jeffries, Charlotte Sinadinos and Bob Johnson (Ex-Officio). COMMISSIONERS EXCUSED: John Decker, Charles Mickens, Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, and Shelly Busse— Lansing Entertainment &Public Facilities Authority. Nan Jasinowski—President of the Lansing-City__ Market Vendors Association. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR OCTOBER 26, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Bowen. Motion carried. VI. REPORTS: A. CHAIRMWOMANIS REPORT: Chairwoman Ellen Jeffries reported the following: 1. Finance Committee Meeting: Chairwoman Jeffries stated that the financial statements are both good and bad; there will be a pick-up in the last half of the year. 2. Silver Bells: Chairwoman Jeffries commended LEPFA staff for their role in the Silver Bells parade. 3. LEPFA Board Reception: Chairwoman Jeffries reminded the Commissioners of the LEPFA Holiday Reception that will be held at the Lansing Center on December 16, 2010. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Endinty October 31, 2010: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Building Rental for the current period is $7,912 compared to the prior year's amount of$4,903. Total Operating Revenue for the current period is $10,366 compared to the prior year's current period amount of$13,623. It was noted that last year's amount includes parking LEPFA Board of Commissioners Meeting Page 2 November 23, 2010 revenue which we no longer receive. Utilities are higher this year due to the Market being open more hours. Excess Revenues over Expenses for the current period are a loss of($9,084) compared to the prior year's amount of $3,010. Year-to-date there is a loss of($17,242) compared to the prior year's loss of($1,490). Balance Sheet: Unreserved Equity for the current year is $115,491 compared to the prior year's amount of$187,629. Budget vs. Actual: Excess Revenues over Expenses year-to-date are ($22,350) behind budget. Commissioner Janssen noted that while the Building Rental is higher than the budgeted amount; there are a number of items over budget. Scott stated that the new Market's budget was created based on the old Market information. Scott stated that revenue should stay level but there are a number of expenses that were not budgeted; including depreciation and miscellaneous items as well as the PSD assistance. b. Cooley Stadium: It was noted that there were some event expenses related to the Cooley Law School Graduation. Event Income for the current period is a loss of($418). Excess Revenues over Expenses year-to-date are a loss of ($22,317) compared to the prior year's loss amount of($24,428). Balance Sheet: Net Event Development Fund is $81,857. Unreserved Equity for the current year is $79,728 compared to the prior year's amount of$55,367. *Bob Johnson entered the meeting at 8:10 a.m. Budget vs. Actual: Excess Revenues over Expenses for the current period are $3,630 better than budget and year-to-date are $10,942 better than budget. c. Lansing Center: Total Operating Revenue for the current period is $399,535 compared to the prior year's amount of$574,366. It was noted that due to a two year rotation of several clients that were in the building last year and not this year; there is a shift in revenue for this year. It was also noted that expenses are holding up well. Excess Revenues over Expenses year-to-date are a loss of($342,589) compared to the prior year's loss amount of($102,392). Balance Sheet: Unearned Revenue/Advance Rent for the current year is $313,581 compared to the prior year's amount of$311,223. Unreserved Equity for the current year is $63,333 compared to the prior year's $224,344. LEPFA Board of Commissioners Meeting Page 3 November 23, 2010 Budget vs. Actual: Total Operating Revenue year-to-date is ($78,992) less than budget. Total Operating Expenses year-to-date are $36,394 better than budget. Excess Revenues over Expenses year-to-date are ($41,799)behind budget. A discussion as to what we are doing to improve revenue was held. Greg stated that there aren't as many conventions this year; so we are keeping expenses low as well as controlling our costs. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Law School Stadium and the Lansing Center for the period ending October 31, 2010 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Janssen. The motion was unanimously approved. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Financials: Scott reported that rent revenue from July 2010 through today is down; however, November through June 2011 rent revenue numbers are higher than last year. Scott noted that of the bookings that are scheduled, the clients are spending more when they are in the building. 2. Upcoming Events: Scott reviewed the following events: a. LEPFA Board Reception-December 16, 2010, in the Pub. The Radisson has scheduled their holiday party for the same evening; which works out well for everyone. b. GLBM Holiday Gala-December 13, 2010, at the Lansing Center. Scott stated that tickets will be purchased for this event. c. Festival of Trees -December 3, 2010, at the Lansing Center. d. CVB Holiday Showcase—December 7, 2010, at the Lansing Center. Scott stated that the Lansing Center will participate in this event. e. Rotary Holiday Party—December 10, 2010, at the Lansing Center. f. Cat Show—December 10—December 12, 2010. g. Board of Water & Light Holiday Party—December 15, 2010. 3. Green Venue: Scott reported that the Lansing Center has been certified by DLEG as a"green venue." The Operations Department is working on bench mark numbers to compare with other facilities. Scott reported that currently we are recycling 30% of our waste; once pallets and compost are added to the recycling, our number should go up to 40%. 4. Board of Water & Light Suite: Scott reported that the suite has been renewed for another year and the contribution to us was doubled. LEPFA Board of Commissioners Meeting Page 4 November 23, 2010 5. City Market: Scott reported on "Buy Local—Black Friday" events at the City Market. Scott stated that the Market will open early and the vendors will have offers and incentives available to Market shoppers. 6. CTA Training: Scott reported that 13 LEPFA staff members have become Certified Tourism Ambassadors; LEPFA is leading all venues with the highest number of CTA's in the area. 7. Recognition: Scott reported that Commissioner Janssen was recognized in the Lansing State Journal as being a"Michigan Super Lawyer". 8. Thank You Letter: Scott shared a thank-you letter that was received from the Food Bank for our donations from last quarter's Casual for a Cause. 9. Lobbyist Firm: Scott stated that the CVB and Lansing Center are still working with this firm; a coalition has been created for tourism. D. PERSONNEL COMMITTEE: No report. Scott stated there will be a meeting in the new year. E. LONG RANGE PLANNING COMMITTEE: No report. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: Greg stated that he expects positive financial information for the rest of the year. B. Commissioner Sinadinos: Commissioner Sinadinos stated that she enjoyed Silver Bells. C. Commissioner Janssen: Commissioner Janssen wished everyone a Happy Thanks- giving. Commissioner Janssen inquired about the Gillespie building timeframe and if there is a parking contingency in place for the City Market. Bob Johnson stated that constriction starts summer of 2011 and the parking plan is to utilize what is there and available. A discussion ensued regarding the parking availability surrounding the City Market and the availability of the Accident Fund ramp as a possibility. D. Tristyn Wright: Tristyn stated that City Market manager interviews have concluded and an offer has been made and tentatively accepted; the new manager will start on Monday. Tristyn thanked LEPFA staff for their hard work during Silver Bells and distributed pictures of the LEPFA float. E. Commissioner Bowen: Commissioner Bowen wished everyone a Happy Thanksgiving. F. Commissioner Butler: Commissioner Butler congratulated LEPFA staff on the LEPFA Board of Commissioners Meeting Page 5 November 23, 2010 Silver Bells float. Commissioner Butler stated that he is aware of some individuals that have not received an invitation to the LEPFA Holiday Reception; Scott asked that the names be sent to him and he'll get them invitations. Commissioner Butler commended Greg Soleau on his financial reporting skills and appreciates his comments. Commissioner Butler requested that the Director of Sales attend future LEPFA Board meetings. G. Bob Johnson: Bob reported that he is working with MDOT to see what the City can do to help the Lansing Center with parking challenges. H. Bill Grove: Bill stated that November will be a good month for Food &Beverage and December looks good as well. I. Heidi Brown: Heidi reported that LEPFA U (an annual in-service day for staff) is scheduled for December 13, 2010. Heidi stated that we have seen more participation from staff for the Lansing Food Bank than any other event we have held. Heidi reported that we have an angel tree from St. Vincent Children's Charity and have finalized our United Way donations as well. Heidi reported that City Market manager interviews have concluded. Heidi thanked the Board for its support regarding the Social Media Policy. J. Shelly Busse: No comment. K. Scott Keith: Scott reported that the City Market survey has been completed and he will discuss the results with the new Market manager. Scott stated that contract renewals for Market vendors are being sent out on December 1, 2010; there will be no rental increase, however, there will be a utility increase. Scott reported that he is working on a change in our coffee service with Bigby Coffee and Paramount. L. Chairwoman Jeffries: Chairwoman Jeffries wished everyone a Happy Thanksgiving. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. X. ADJOURNMENT: At 9:07 a.m. the meeting was adjourned. MOTION: Commissioner Janssen. SECOND: Commissioner Sinadmos. Motion carried. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, DECEMBER 14, 2010 AT 8:00 A.M. — GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING NOVEMBER 23, 2010 MINUTES At 8:05 a.m. Chairwoman Ellen Jeffries called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, James W. Butler III, Charles Janssen, Ellen Jeffries, Charlotte Sinadinos and Bob Johnson (Ex-Officio). COMMISSIONERS EXCUSED: John Decker, Charles Mickens, Kris Nicholoff and Gerald Ambrose (Ex-Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, and Shelly Busse— Lansing Entertainment &Public Facilities Authority. Nan Jasinowski—President of the Lansing City Market Vendors Association. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR OCTOBER 26, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Bowen. Motion carried. VI. REPORTS: A. CHAIRMWOMAN'S REPORT: Chairwoman Ellen Jeffries reported the.following: 1. Finance Committee Meeting: Chairwoman Jeffries stated that the financial statements are both good and bad; there will be a pick-up in the last half of the year. 2. Silver Bells: Chairwoman Jeffries commended LEPFA staff for their role in the Silver Bells parade. 3. LEPFA Board Reception: Chairwoman Jeffries reminded the Commissioners of the LEPFA Holiday Reception that will be held at the Lansing Center on December 16, 2010. B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending October 31, 2010: Finance Committee Chair Charlotte Sinadinos reviewed the Financial Statements as follows: a. Lansing City Market: Building Rental for the current period is $7,912 compared to the prior year's amount of$4,903. Total Operating Revenue for the current period is $10,366 compared to the prior year's current period amount of$13,623. It was noted that last year's amount includes parking LEPFA Board of Commissioners Meeting Page 2 November 23, 2010 revenue which we no longer receive. Utilities are higher this year due to the Market being open more hours. Excess Revenues over Expenses for the current period are a loss of($9,084) compared to the prior year's amount of $3,010. Year-to-date there is a loss of($17,242) compared to the prior year's loss of($1,490). Balance Sheet: Unreserved Equity for the current year is $115,491 compared to the prior year's amount of$187,629. Budget vs. Actual: Excess Revenues over Expenses year-to-date are ($22,350) behind budget. Commissioner Janssen noted that while the Building Rental is higher than the budgeted amount; there are a number of items over budget. Scott stated that the new Market's budget was created based on the old Market information. Scott stated that revenue should stay level but there are a number of expenses that were not budgeted; including depreciation and miscellaneous items as well as the PSD assistance. b. Cooley Stadium: It was noted that there were some event expenses related to the Cooley Law School Graduation. Event Income for the current period is a loss of($418). Excess Revenues over Expenses year-to-date are a loss of ($22,317) compared to the prior year's loss amount of($24,428). Balance Sheet: Net Event Development Fund is $81,857. Unreserved Equity for the current year is $79,728 compared to the prior year's amount of$55,367. *Bob Johnson entered the meeting at 8:10 a.m. Budget vs. Actual: Excess Revenues over Expenses for the current period are $3,630 better than budget and year-to-date are $10,942 better than budget. c. LansinI4 Center: Total Operating Revenue for the current period is $399,535 compared to the prior year's amount of$574,366. It was noted that due to a two year rotation of several clients that were in the building last year and not this year; there is a shift in revenue for this year. It was also noted that expenses are holding up well. Excess Revenues over Expenses year-to-date are a loss of($342,589) compared to the prior year's loss amount of($102,392). Balance Sheet: Unearned Revenue/Advance Rent for the current year is $313,581 compared to the prior year's amount of$311,223. Unreserved Equity for the current year is $63,333 compared to the prior year's $224,344. LEPFA Board of Commissioners Meeting Page 3 November 23, 2010 Budget vs. Actual: Total Operating Revenue year-to-date is ($78,992) less than budget. Total Operating Expenses year-to-date are $36,394 better than budget. Excess Revenues over Expenses year-to-date are ($41,799)behind budget. A discussion as to what we are doing to improve revenue was held. Greg stated that there aren't as many conventions this year; so we are keeping expenses low as well as controlling our costs. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Law School Stadium and the Lansing Center for the period ending October 31, 2010 be received as published and further that the monthly expenses for each entity be accepted. SECOND: Commissioner Janssen. The motion was unanimously approved. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Financials: Scott reported that rent revenue from July 2010 through today is down; however, November through June 2011 rent revenue numbers are higher than last year. Scott noted that of the bookings that are scheduled, the clients are spending more when they are in the building. 2. Upcoming Events: Scott reviewed the following events: a. LEPFA Board Reception-December 16, 2010, in the Pub. The Radisson has scheduled their holiday party for the same evening; which works out well for everyone. b. GLBM Holiday Gala- December 13, 2010, at the Lansing Center. Scott stated that tickets will be purchased for this event. c. Festival of Trees - December 3, 2010, at the Lansing Center. d. CVB Holiday Showcase—December 7, 2010, at the Lansing Center. Scott stated that the Lansing Center will participate in this event. e. Rotary Holiday Party—December 10, 2010, at the Lansing Center. f. Cat Show—December 10—December 12, 2010. g. Board of Water & Light Holiday Party—December 15, 2010. 3. Green Venue: Scott reported that the Lansing Center has been certified by DLEG as a "green venue." The Operations Department is working on bench mark numbers to compare with other facilities. Scott reported that currently we are recycling 30% of our waste; once pallets and compost are added to the recycling, our number should go up to 40%. 4. Board of Water & Light Suite: Scott reported that the suite has been renewed for another year and the contribution to us was doubled. LEPFA Board of Commissioners Meeting Page 4 November 23, 2010 5. City Market: Scott reported on"Buy Local—Black Friday" events at the City Market. Scott stated that the Market will open early and the vendors will have offers and incentives available to Market shoppers. 6. CTA Training: Scott reported that 13 LEPFA staff members have become Certified Tourism Ambassadors; LEPFA is leading all venues with the highest number of CTA's in the area. 7. Recognition: Scott reported that Commissioner Janssen was recognized in the Lansing State Journal as being a"Michigan Super Lawyer". 8. Thank You Letter: Scott shared a thank-you letter that was received from the Food Bank for our donations from last quarter's Casual for a Cause. 9. Lobbyist Firm: Scott stated that the CVB and Lansing Center are still working with this firm; a coalition has been created for tourism. D. PERSONNEL COMMITTEE: No report. Scott stated there will be a meeting in the new year. E. LONG RANGE PLANNING COMMITTEE: No report. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: Greg stated that he expects positive financial information for the rest of the year. B. Commissioner Sinadinos: Commissioner Sinadinos stated that she enjoyed Silver Bells. C. Cominissioner Janssen: Commissioner Janssen wished everyone a Happy Thanks- giving. Commissioner Janssen inquired about the Gillespie building timeframe and if there is a parking contingency in place for the City Market. Bob Johnson stated that construction starts summer of 2011 and the parking plan is to utilize what is there and available. A discussion ensued regarding the parking availability surrounding the City Market and the availability of the Accident Fund ramp as a possibility. D. Tristyn Wright: Tristyn stated that City Market manager interviews have concluded and an offer has been made and tentatively accepted; the new manager will start on Monday. Tristyn thanked LEPFA staff for their hard work during Silver Bells and distributed pictures of the LEPFA float. E. Commissioner Bowen: Commissioner Bowen wished everyone a Happy Thanksgiving. F. Commissioner Butler: Commissioner Butler congratulated LEPFA staff on the I LEPFA Board of Commissioners Meeting Page 5 November 23, 2010 Silver Bells float. Commissioner Butler stated that he is aware of some individuals that have not received an invitation to the LEPFA Holiday Reception; Scott asked that the names be sent to him and he'll get them invitations. Commissioner Butler commended Greg Soleau on his financial reporting skills and appreciates his comments. Commissioner Butler requested that the Director of Sales attend future LEPFA Board meetings. G. Bob Johnson: Bob reported that he is working with MDOT to see what the City can do to help the Lansing Center with parking challenges. H. Bill Grove: Bill stated that November will be a good month for Food &Beverage and December looks good as well. I. Heidi Brown: Heidi reported that LEPFA U(an annual in-service day for staff) is scheduled for December 13, 2010. Heidi stated that we have seen more participation from staff for the Lansing Food Bank than any other event we have held. Heidi reported that we have an angel tree from St. Vincent Children's Charity and have finalized our United Way donations as well. Heidi reported that City Market manager interviews have concluded. Heidi thanked the Board for its support regarding the Social Media Policy. J. Sheller: No comment. K. Scott Keith: Scott reported that the City Market survey has been completed and he will discuss the results with the new Market manager. Scott stated that contract renewals for Market vendors are being sent out on December 1, 2010; there will be no rental increase, however, there will be a utility increase. Scott reported that he is working on a change in our coffee service with Bigby Coffee and Paramount. L. Chairwoman Jeffries: Chairwoman Jeffries wished everyone a Happy Thanksgiving. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: No report. X. ADJOURNMENT: At 9:07 a.m. the meeting was adjourned. MOTION: Commissioner Janssen. SECOND: Commissioner Sinadinos. Motion carried. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, DECEMBER 14, 2010 AT 8:00 A.M. — GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary 1 i LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING DECEMBER 14, 2010 MINUTES At 8:10 a.m. Chairwoman Ellen Jeffries called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Cindy Bowen, James W. Butler III, John Decker, Charles Janssen, Ellen Jeffries, Charlotte Sinadinos and Bob Johnson (Ex-Officio). COMMISSIONERS EXCUSED: Charles Mickens, Kris Nicholoff and Gerald Ambrose (Ex- Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Amanda Snook,Joe Lesausky, Kent Lenzen and Shelly Busse—Lansing Entertainment& Public Facilities Authority. Nan Jasinowski—President of the Lansing City Market Vendors Association and Dirk Spillemaeckers, AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: There was no public comment. V. APPROVAL OF THE MINUTES FOR NOVEMBER 23, 2010: A motion was made to accept the minutes as published. MOTION: Commissioner Janssen. SECOND: Commissioner Sinadinos. Motion carried. VI. REPORTS: A. CHAIRMWOMANIS REPORT: Chairwoman Ellen Jeffries reported the following: 1. Financial Statements: Chairwoman Jeffries stated that financial information was not ready to review for November; there will be no financial report this month; however, there will be two reports next month. 2. LEPFA Board Reception: Chairwoman Jeffries reminded Commissioners of the LEPFA Holiday Reception that will be held at the Lansing Center on December 16, 2010. B. SECRETARY/TREASURER'S REPORT: Finance Committee Chair Charlotte Sinadinos stated that a draft of the financials will not be distributed; due to the Board meeting being held a week earlier, there isn't enough information to complete the financial statements. It was noted that the Finance Committee did review the information that was available and everything seems to be in order. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Introduction: Scott introduced Joe Lesausky, City Market Manager to the Commissioners. Joe reported on his work history and stated that he is very LEPFA Board of Commissioners Meeting Page 2 December 14,2010 excited to be a part of the Lansing City Market and thanked everyone for the opportunity. 2. Sales &Marketing Report: Scott stated that Amanda Snook, Marketing manager and Kent Lenzen, Director of Sales are both present today, (per the Board's request) to provide updates on both departments. 3. Common Ground: Scott reported that Common Cards went on sale last week; the cost for the card is $69.00. Scott stated that he will bring new information regarding next year's Common Ground to the January Board meeting. *Greg Soleau entered the meeting at 8:15 a.m. D. LONG RANGE PLANNING COMMITTEE: No report. Scott stated there will be a meeting in the new year. E. PERSONNELCOMMITTEE: No report. VII. COMMISSIONERS & STAFF COMMENTS: A. Greg Soleau: Greg apologized for his lateness; road conditions were unfavorable. Greg stated that all is well in the Finance world; next month there will be two months of financial statements to review. Greg wished everyone Happy Holidays. B. Commissioner Sinadinos: No comment. C. Commissioner Janssen: Commissioner Janssen wished everyone Happy Holidays and welcomed Joe to the City Market. D. Commissioner Bowen: Commissioner Bowen wished everyone Happy Holidays and welcomed Joe to the City Market. E. Amanda Snook: Amanda gave a marketing update and reported on the following: 1. There will be a heavy focus in the state of Michigan, outer Ohio and Northern Indiana, January through June 2011; with focus on meeting planners, SMERF and Associations. 2. Advertising focus will be with MSAE (in a guidebook), with Mid-West Meetings (to include digital advertising), MIPA (focusing on Michigan and Ohio), Associa- tion News (online and print); with tweaks that will feature items relevant to the Lansing Center. 3. Negotiations are ongoing with the Ohio Society of Association Executives (to bring Ohio associations to Michigan). Theknot.com and weddingchannel.com agreements have been renewed and Amanda is also negotiating with the Lansing State Journal to be featured in their wedding guide. 4. "Ye Olde Fashioned Christmas" event held at the City Market went extremely well; the vendors reported an increase in business. The vendors have stated that they would like this to be an annual event at the Market. i LEPFA Board of Commissioners Meeting Page 3 December 14, 2010 Amanda stated that she attributes the success of the event to primetime adver- tising. Chairwoman Jeffries asked Scott if the Inauguration will be held at the Lansing Center. Scott stated that there will be a family friendly event at Impression 5 Science Center and an Inaugural Ball at the Wharton Center. Commissioner Bowen asked Amanda if she is focusing on SEO (Search Engine Organization). Amanda stated that she is; however, due to the depth of our web-site, there is a need to work around certain system operational issues. Commissioner Bowen asked Amanda why she is focusing efforts in the Ohio area. Amanda stated that due to drive time from Ohio, a lot of associations, tradeshows and vendors consider Michigan since they could save by driving as opposed to flying. F. Tristyn Wright: Tristyn thanked Don Fisher, Laurel Winkel, Tim Bugenske and Amanda Snook for their efforts leading up to "Ye Olde Fashioned Christmas"; it was a great event. Tristyn wished everyone Happy Holidays. G. Kent Lenzen: Kent reported the following sales information: 1. There is an online form on our website that is garnering a lot of information and is receiving more responses than the meeting broker we were using previously. 2. The Sales Department is working to secure large business to bring into the City. 3. Patti Beardsley, Sales Manager, has been attending several religious conferences and has been able to secure future business with many of these organizations; to target religious groups for summer conferences. 4. Kent is working with TWISTAR(a large gymnastics group); they are close to signing a contract; there are some Food &Beverage details to work out. 5. The summer month weekends are filling up quickly with weddings. 6. Kent stated that we are close to budget and may surpass it by June. H. Bob Johnson: Bob reported that his department is entering the budget season and he thanked Tristyn and Scott for being a part of the parking solutions. Bob stated that his department is working on a lighting solution for under the Lansing Center. I. Joe Lesausky: Joe stated that he is excited to be a part of the City Market and looks forward to moving the Market forward; and wished everyone Happy Holidays. J. Commissioner Decker: Commissioner Decker reported that"Ye Olde Fashioned Christmas"was a smashing success and stated that the vendors were very pleased with the outcome of the event. Commissioner Decker wished everyone Happy Holidays. K. Bill Grove: Bill wished everyone Happy Holidays and stated that the Food &Beverage Department is busy with many Holiday parties scheduled. L. Heidi Brown: Heidi reported that LEPFA U (an annual in-service day for staff) was held yesterday and it was a success. Heidi stated that the Social Media Policy has been distributed to staff and it will be effective starting January 1, 2011. M. Scott Keith: Scott reviewed the Lansing Center Sales Executive Summary report i LEPFA Board of Commissioners Meeting Page 4 December 14, 2010 as distributed to everyone. Scott reported that LEPFA is leading the region in the number of Certified Training Ambassadors; with Julie Baldino already recertified for next year. Scott stated that there will be an executive CTA session soon and suggested that members from the fire department and police department attend as well. Scott stated that there will be an anniversary celebration for the City Market in January and a survey about the City Market is almost complete and will be distributed soon. Commissioner Janssen exited the meeting at 8:50 a.m. A discussion regarding the loss of 2011 Chamber events (being held at the Kellogg Center) and a general discussion regarding the Kellogg Center and Wharton Center was held. N. Chairwoman Jeffries: Chairwoman Jeffries welcomed Joe to the City Market and offered congratulations to Julie on her recertification. Chairwoman Jeffries wished everyone Happy Holidays and that she would see everyone at the reception on Thursday. VIII. OLD BUSINESS: No report IX. NEW BUSINESS: Scott reported that the City will not renew their parking lot lease with the Gillespie Group. Scott stated that he and Tristyn have been working with Pat Gillespie to take over parking at the old City Market lot. Scott stated that a verbal agreement has been reached for a six month lease that will start on January 1, 2011 and end on June 30, 2011; after June 30t", it will be on a month-to-month basis. Scott stated that he has a contract that is ready for review. Scott reported that the Lansing Center will sell parking permits for the parking lot and maintain control of the parking lot. This will allow the City Market vendors and guests to continue to park there for free. Scott stated that this will bring in additional revenues of$2,000 to $4,000 per month. X. ADJOURNMENT: At 9:08 a.m. the meeting was adjourned. MOTION: Commissioner Bowen. SECOND: Commissioner Sinadmos. Motion carried. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, JANUARY 25, 2011 AT 8:00 A.M. — GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI 48933. Respectfully submitted, Shelly Busse, Recording Secretary