Loading...
HomeMy WebLinkAbout2011 Lansing Housing Commission Minutes����tcz r-raU�i LHC COMMISSION 310 Seymour Lansing, MI 48933 (5'17) 487-6550 Fax (517) 487-6977 LANSING HOUSING COMMISSION MARCH 10, 2011 SPECIAL MEETING MINUTES PRESENT AT ROLL CALL: President Baltimore Vice-president Bell Commissioner Nelson Commissioner Robbins STAFF: Patricia Baines -Lake Ramiro Salazar Phil Chajkowski Edward Forrest Dona Davenport Guest: Jeff Cunningham, Reznick Audit Firm The meeting was called to order at 5:30 p.m. by President Baltimore. He stated the purpose of the special meeting was to discuss the 2009-2010 Annual Certified Audit of the Lansing Housing Commission and turned the meeting over to Director Lake. Director Lake introduced Jeff Cunningham from the Reznick Audit Firm and new Resident Commissioner Jimmie Robbins. President Baltimore welcomed Mr. Robbins to the Board. Director Lake then requested Mr. Cunningham present the audit report to the Board and encouraged members to ask questions to insure clarity. Mr. Cunningham presented the details of 2010 Audit to the Board. He indicated the audit was not final however, he did not expect major changes in the balance sheet presentation total He was asked when the final product would be available for review with him and approval. The Commissioners determined they would authorize electronic submission of the audit after a follow up telephone call when the audit was complete. We reminded the Board of the March 30, 2011 Meeting for our Annual Plan Hearing. There being no further business, Commissioner Nelson moved to adjourn the meeting. The meeting adjourned at 6:12 pm. Tony sident Patricia Baines Lake, Executive Director and Secretary Date v�40G HoUs��G, LHC COMMISSION 310 Seymour Lansing, MI 48933 (517) 487-6550 Fax (517) 487-6977 MINUTES OF THE MARCH 30, 2011 LANSING HOUSING COMMISSION MEETING PRESENT AT ROLL CALL: Vice President Bell Commissioner Nelson tom: 4 Commissioner Robbins `= 3 ABSENT: President Baltimore�i r— STAFF: Patricia Baines -Lake David Abood Lisa Krell Kendra Schmidtman Phil Chajkowski Forrest Babcock `' Rhonda Pagel Vice President Bell called the meeting to order at 6:07pm. Immediately after roll call Vice president Bell convened the Public Hearing on LHC's 2011-2012 Annual Plan. Forrest Babcock gave a general overview of the annual plan process and provided highlights of the two on site meetings. He provided a pictorial overview of the projects completed by the commission utilizing ARRA funds and Capital Funds. Mr. Babcock then provided a detailed overview of the proposed future capital fund expenditures by site and in general and proposed policy changes to the Admissions and Continued Occupancy Plan ("ACOP") and the Housing Choice Voucher Administrative Plan. The Vice President asked the members of the public if they had any questions. Mr. Forrest responded to the public's question and then entertained questions from the Board. Both entities asked questions regarding the proposed ACOP changes. After receiving responses to all questions Commissioner Nelson moved and Commissioner Robbins second a motion to submit the Annual Plan as drafted by staff. Resolution #1121 Annual Plan Submission was presented to the Board for consideration. Commissioner Nelson moved to approve the submission to HUD, Commissioner Robbins seconded the motion. Approved: Unanimously Vice President Bell asked if the minutes of the February 23, 2011 had been reviewed by the Commissioners. Commissioner Georgina Nelson responded by moving to approve the minutes as presented. Commissioner Robbins seconded the motion. Approved: Unanimously Vice President Bell asked if the minutes of the March 10, 2011 had been reviewed by the Commissioners. Commissioner Georgina Nelson responded by moving to approve the minutes as presented. Commissioner Robbins seconded the motion. Approved: Unanimously Resolution #1120 —Annual Certified Audit was presented to the Board for approval. Jeff Cunningham of the Rezick Group provided an overview, by telephone of the changes made since completion of the draft. The Audit includes a finding against the Commission for utilizing Housing Choice Voucher Funds for Public Housing purposes. The auditor indicated Low Income Public Housing had the funds available to correct the finding. He also went over the Commission's response to the finding which he felt was adequate. The Director committed to book a transfer of funds from Low Income Public Housing to Housing Choice Voucher sufficient to correct the Audit Finding within 30 days. After some discussion to better understand the nature of the finding and how to correct the same, Commissioner Nelson moved to approve submitting the audit to HUD, Commissioner Robbins seconded the motion. Approved: Unanimously Ramiro Salazar, Finance Manager presented the Housing Choice Voucher Program financial report, Central Office Cost Center and individual Asset Management Project's financial reports. Forrest Babcock presented Asset Management Overview, Asset Manager Parsons' January activities for AMPS 102-104 and Asset Manager, Pagel's report on Hildebrandt scattered site 105 David Abood reported on S. Washington Park and AMP 112, and Sona Mendoza reported on activity at LaRoy Froh and AMP 111. Kendra Schmidtman explained the 200 person Housing Choice Voucher Draw which started in November 2010. She indicated a significant result of this effort would be visible in the cumulative increased lease up numbers on next month's report Director Lake indicated the Detroit Field Office Director completed a tour of LHC sites and some of the ARRA improvements. He also now understands 15t hand the need to relocate our Central Office. Members of the public who spoke during the Public Hearing had no additional comments or questions. Vice President Bell asked if there was any other business. 2 There being no further business, Commissioner Baltimore moved to adjourn the meeting. The meeting adjourned at 7:53 pm. Regina B,Vice President ,::::;27 Ali Patrfcia Br i6es Lake, Executive Director and Secretary - ' Date 3 y�G HOUS 11JHC COMMISSION 310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 March 30, 2011 Lansing Housing Commission r=;, Lansing, Michigan HONORABLE MEMBERS IN SESSION: SUBJECT: APPROVAL OF THE ANNUAL CERTIFIED AUDIT FOR FISCAL YEARS 2010 RESOLUTION NO. 1120 RECOMMENDATION: Staff recommends adoption of Resolution No. 1120, which approves the Lansing Housing Commission 2010 annual certified audit and authorizes Patricia Baines -Lake, acting in her capacity as Executive Director, or her designee, to enter both audits into HUD's Financial Data System. CONTACT PERSON: Patricia Baines -Lake Executive Director (517) 372-7996 SUMMARY: This Resolution provides approval to submit the 2010 Annual Certified Audit to HUD and it approves the audit contents. BACKGROUND: It is the Board of Commissioner's fiduciary responsibility to provide oversight of the Commission's finances. Review and approval of the 2010 Annual Certified Audit fulfills a major component of this fiduciary responsibility. FINANCIAL CONSIDERATION: There are no financial considerations. MDrrrY #: 1-800-545-1833 Ext. 919 n -Equal Housing OpportunW POLICY CONSIDERATIONS; The Board is charged with the fiduciary responsibility of monitoring the Commission's financial operations and approving HUD Required Submissions for the LHC. Approval of this audit after careful consideration of its contents4 fulfills a major part of the Board's financial oversight responsibility. Respectfully Submitted, Patricia Baines -Lake; Secretary to the Board Lansing Housing Commission 2 TDDlmTY # 1-800-545-1833 Ext. 919 W "Equal Housing Opportunity" ��✓J COMMISSION 310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 RESOLUTION NO, 1120 ADOPTED BY THE LANSING HOUSING. COMMISSION March 30, 2011 APPROVAL OF THE 2010 ANNUAL CERTIFIED AUDIT BE IT RESOLVED BY THE LANSING HOUSING COMMISSION: Patricia Baines -Lake acting in her capacity as Executive Director, or her designee, is authorized to submit the Lansing Housing Commission's 2010 Annual Certified Audit into the U. S. Department of Housing and Urban Development's ("HUD's") Financial Data System. In addition, the Commission approves the 2010 Annual Certified Audit as presented by the Reznick Group, Inc. Yeas Nays Abstentions .ATT , T f SECkE-- RY: FOR CLERK USE ONLY Q 6/ CHAIR RESOLUTION NO: 1120 DATE ADOPTED: 03/30/2011 MUM #: 1-800-545-1833 Ext. 919 `Equal Housing Opportunity" I&I '45R3G HODS v �C L 7 HU COMMISSION 310 Seymour Lansing, MI 48933 (817) 487-6550 Fax (517) 487-6977 MINUTES OF THE APRIL 27, 2011 LANSING HOUSING COMMISSION MEETING PRESENT AT ROLL CALL: President Baltimore Commissioner Nelson Commissioner Robbins ABSENT: Vice-president Bell STAFF: Patricia Baines -Lake Kendra Schmidtman Forrest Babcock Ramiro Salazar Sona Mendoza David Abood Phil Chajkowski Rhonda Pagel Dona Davenport President Baltimore called the meeting to order at 6:03 pm. o President Baltimore noted a mistake on the minutes — he was not present at the meeting to ask for adjournment after noting the correction —he asked for a motion to approve the minutes of March 30, 2011. Commissioner Georgina Nelson responded by moving to approve the minutes as presented. Commissioner Robbins seconded the motion. Approved: Unanimously President Baltimore requested approval to change the Agenda to include a closed session after the informational part of the meeting. Commissioner Nelson moved and Commissioner Robbins seconded a motion to amend the agenda. Approved: Unanimously Resolution #1122 A proposed Bed Bug Policy was presented to the Board for approval. In addition, the Board was provided a copy of LHC's Bed Bud for approval Standard Operating Procedure for their information. Director Lake described thetraining employees received from the State Health Department and our extermination contractor. After discussion, Commissioner Nelson moved to approve the Policy with Commissioner Robbins seconding the motion. Approved: Unanimously April 27, 2011 Board Meeting Minutes 2 Director Lake presented the Capital Fund Report to the Board. This report outlines the work being done with the 2008-2009 and 2010 Capital Funds. Phil Chajkowski, Finance Manager presented the Low Income Public Housing and the Central Office Cost Center financial reports. He noted we have taken over the Management Agent duties for Oliver Gardens. Finance Manager, Ramiro Salazar presented the Housing Choice Voucher Program Financials. He described the value of the increased administrative fee the Housing Choice Voucher Program will earn with the new lease ups. Forrest Babcock presented the Asset Management Overview and Asset Manager Parsons' February activities for AMPS 102-104. Asset Manager's, Pagel, Mendoza and Abood presented their individual reports on their two AMPS. Kendra Schmidtman reported 166 new Housing Choice Vouchers were leased up from the 200 person Housing Choice Voucher Draw which started in November 2010. All quality file audits were done and were 100% accurate. Commissioner Nelson moved and Commissioner Robbins 2nd the motion to go into Closed Session to discuss litigation. Closed session started at 6:48 pm. Regular session reconvened at 7:12 pm. Commissioner Nelson moved to approve the settlement terms regarding the litigation as presented. Approved: Unanimously During the closed session Director Lake exempted herself from the discussion of a matter associated with the law suit because of a preexisting relationship with the resident. Commissioner Nelson also made a motion to accept the recommendation of the Director of Asset Management regarding the resident's Transfer request. Approved: Unanimously Director Lake presented her Quarterly Report. Some of the highlights were — LHC has completed the initial draft of a RFP to dispose of Oliver Tower and secure new office space, however, the City of Lansing is completing its review and edit and the RFP for Web Design services is going out May 2. She also provided an overview of the training employees received this quarter. Public Comment: None There being no further business, Commissioner Nelson moved to adjourn the meeting. The meeting adjourned at 7:46 pm. April 27, 2011 Board Meeting Minutes President PatriciaBa nes Lake, Executive Director and Secretary April 27, 2011 Board Meeting Minutes y 4stIG HOt,�r�G� COMMISSION 310 Seymour Lansing, MI 48933 (517) 487-6550 Fax (617) 467-6977 MINUTES OF THE MAY 25, 2011 LANSING ROUSING COMMISSION MEETING PRESENT AT ROLL CALL: President Baltimore /ice -president Bell Commissioner Nelson Commissioner Robbins r.� �a STAFF: Patricia Baines -Lake David Abood ? c� Kendra Schmidtman Phil Chajkowski = Forrest Babcock Rhonda Pagel c ;, 'N) c Ramiro Salazar Dona Davenport -=Y President Baltimore called the meeting to order at 6:01 pm. All Commissioners present at roll call with the exception of Commissioner Nelson who arrived at 6:04PM. The Minutes of April 27, 2011 Regular Board Meeting were presented to the Commissioners for approval. Commissioner Bell moved to approve the minutes, it being seconded by Commissioner Robbins. Approved: Unanimously Resolution #1123 —Approval of Resolution #1123 — authorizes the finance division to write off accounts receivable in excess of 90 days. Commissioner Nelson moved to approve Resolution #1123, with Commissioner Bell seconding the motion. Approved: Unanimously Resolution #1124 — Fiscal Year 2010 Audit Finding Plan was presented to the Board by Finance Manager Ramiro Salazar. Commissioner Bell moved to approve the Resolution with a corrected Transmittal for Resolution #1124. Commissioner Robbins seconded the motion. Approved: Unanimously May 25, 2011 Board Meeting Minutes Resolution #1125 Authorization to enter into a Contract with Able Concrete for installation and replacement work Commission wide. Commissioner Nelson moved to authorize entering into this Contract with Commissioner Robbins seconding the motion. Approved: Unanimously Kendra Schmidtman presented the Housing Choice Voucher Report to the Board. There were 40 more applications pulled to try and reach the 200 new lease ups. A 1 month NCV report was presented with the Report. Discussion was held on whether the Board prefers the 1 month or if they would rather have a 3 month report. The Board stated they would rather have the 3 month report. Phil Chajkowski, Finance Manager presented the Low Income Public Housing and the Central Office Cost Center financial reports. Forrest Babcock presented the Asset Management Overview and Asset Manager Parsons' and Mendoza April activities for AMPS 102-104, 107-111 Asset Manager's, Pagel and Abood presented their individual reports on their two AMPS. Mr. Babcock also spoke to doing an extensive study on utility use and contracting with a large company to come in and revamp with the new bells and whistles and us paying back as we save money on electric, gas and water. The Board asked for a report on number of residents paying flat rent. Director Lake spoke to the new design for the Hildebrandt Park office and community center. The Housing Choice Voucher Department is undergoing a mini -reorganization. There will be no more furlough days as of June 15, 2011. They will be doing a site visit to Grand Rapids. Grand Rapids administers 3000 Housing Choice Vouchers. Interviews are complete and an individual has been offered the CLC Coordinator position part-time. There has been activity regarding Oliver Towers and the City. We have extended the deadline for the Website RFP to June 2, 2011. No public comment. There being no further business, Commissioner Nelson moved to adjourn the meeting. The meeting adjourned at 7:28 pm. May 25, 2011 Board Meeting Minutes Tony Balti�jjre,President /f Patricia Baines Lake, Executive Director and Secretary Date May 25, 2011 Board Meeting Minutes LHC COMMISSION 310 Seymour Lansing, MI 48933 (517) 487-6550 Fax (517) 487-6977 MINUTES OF THE JUNE 22, 2011 LANSING HOUSING COMMISSION MEETING PRESENT AT ROLL CALL: President Baltimore Commissioner Nelson Commissioner Robbins Guest: Greg Frens Michelle Robbins STAFF: Patricia Baines -Lake David Abood Kendra Schmidtman Forrest Babcock Rhonda Pagel Ramiro Salazar Dona Davenport President Baltimore called the meeting to order at 6:00 pm. All Commissioners were present at roll call with the exception of Commissioner Bell who informed us she would not be attending. The Minutes of May 25, 2011 regular Board Meeting were presented for approval. Commissioner Nelson moved to approve the minutes and Commissioner Robbins seconded the motion. Approved: Unanimously Resolution #1126 —Approval of Code of Conduct —A revised Code of Conduct was presented to the Board for approval. Commissioner Nelson moved to approve Resolution #1123, with Commissioner Robbins seconding the motion. Approved: Unanimously Resolution #1127 — Staff presented the information involving the Capital Fund Modernization Roof Project. President Baltimore requested that change orders of 10% or more come back before the Board for review and consideration. Commissioner Nelson moved to approve the Resolution. Commissioner Robbins seconded the motion. Approved: Unanimously Resolution #1128 —Ramiro Salazar, Finance Manager presented the Low Income Public Housing (LIPH), Central Office Cost Center (COCC) and the Housing Choice Voucher June 22, 2011 Board Meeting Minutes -,, n All Commissioners were present at roll call with the exception of Commissioner Bell who informed us she would not be attending. The Minutes of May 25, 2011 regular Board Meeting were presented for approval. Commissioner Nelson moved to approve the minutes and Commissioner Robbins seconded the motion. Approved: Unanimously Resolution #1126 —Approval of Code of Conduct —A revised Code of Conduct was presented to the Board for approval. Commissioner Nelson moved to approve Resolution #1123, with Commissioner Robbins seconding the motion. Approved: Unanimously Resolution #1127 — Staff presented the information involving the Capital Fund Modernization Roof Project. President Baltimore requested that change orders of 10% or more come back before the Board for review and consideration. Commissioner Nelson moved to approve the Resolution. Commissioner Robbins seconded the motion. Approved: Unanimously Resolution #1128 —Ramiro Salazar, Finance Manager presented the Low Income Public Housing (LIPH), Central Office Cost Center (COCC) and the Housing Choice Voucher June 22, 2011 Board Meeting Minutes (HCV) Budgets to the Board for approval. Commissioner Nelson moved to approve the budgets with Commissioner Robbins seconding the motion. Approved: Unanimously Resolution #1129 —Commission staff presented the Account Receivables Write -Off Policy to the Board for approval. After review, Commissioner Nelson moved to approve the budgets with Commissioner Robbins seconding the motion. Approved: Unanimously Kendra Schmidtman presented the Housing Choice Voucher Report to the Board. There were 25 more applications pulled to try and increase lease ups. The May HCV report was presented by Financial Manager, Ramiro Salazar. Ramiro Salazar, Finance Manager presented the Low Income Public Housing and the Central Office Cost Center financial reports. Forrest Babcock presented the Asset Management Overview and Asset Manager Parsons' and Mendoza May activities for Mt. Vernon and LaRoy Froh - AMPs 102-104, 107-111 Asset Manager's, Pagel and Abood presented their individual reports on Hildebrandt and South Washington two AMPS. Director Baines -Lake commented on the Commissioner Training in Sault St Marie and. informed the Board that a truck with 50,000 lbs of greens would be distributed in Lansing on Thursday, June 23 including LHC sites. President Baltimore thanked the employees for another good year. Commissioner Nelson spoke to the Senior Day at Gardner Middle School. Discussion was held on the July 1, 2011 date for the smoking cessation. Commissioner Robbins commented on the designated smoking area in Cadillac. Director Lake said the Commission would look into a covered structure. No public comment. There being no further business, Commissioner Nelson moved to adjourn the meeting. The meeting adjourned at 7:09 pm. Tony- Balt or President Patricia -Baines Lake, Executive Director and Secretary Date June 22, 2011 Board Meeting Minutes tT1G Hpus f�C LCHU COMMISSION 310 Seymour Lansing, MI 48933 (517) 487-6550 Fax (517) 487-6977 MINUTES OF THE AUGUST 24, 201'1 LANSING HOUSING COMMISSION MEETING PRESENT AT ROLL CALL: All Commissioners Present Guest: Michelle Robbins, Sylvia Rodriquez, Ryan Gardner STAFF: Patricia Baines -Lake David Abood Kendra Schmidtman Forrest Babcock Rhonda Pagel Ramiro Salazar Dona Davenport Lisa Parsons Phil Chajkowski President Baltimore called the meeting to order at 6:02 pm. All Commissioners were present at roll call. The Minutes of June 22, 2011 regular Board Meeting were presented for approval. Commissioner Nelson moved to approve the minutes and Commissioner Robbins seconded the motion. Approved: Unanimously Resolution #1130 —Approval to write off uncollected rental accounts. The figure of $9,175.95 reflects balances that are older than 90 days, covering January 1, 2011 through March 31, 2011. Commissioner Nelson moved to approve Resolution #1130, with Commissioner Robbins seconding the motion. Approved: Unanimously Resolution #1131 — Staff presented information involving the Window Replacement Contract for LaRoy Froh. Architect, Fleis & Vandenbrink recommended the LHC accept the First Contracting bid which was the lowest most responsible bid. LHC along with the Architect will select a decision on the brand of window — Crowne or Anderson. Commissioner Nelson moved to approve the Resolution. Commissioner Robbins seconded the motion. Approved: Unanimously Resolution #1132 — The Lansing Housing Commission presented their Annual Section Eight Management Assessment to the Board for approval. Director Lake explained the August 24, 2011 Board Meeting Minutes submission. Commissioner Nelson moved to approve the SEMAP submission with Commissioner Robbins seconding the motion. Approved: Unanimously Director Lake briefly spoke to the concrete, asphalt and roofing work currently being done. Forrest Babcock presented the color board for the work that is being planned for the Hildebrandt Office. Kendra Schmidtman presented the Housing Choice Voucher Report to the Board. The May HCV report was presented by Financial Manager, Ramiro Salazar. Ramiro Salazar, Finance Manager presented the Low Income Public Housing and the Central Office Cost Center financial reports. Forrest Babcock presented the Asset Management Overview and Asset Manager Parsons and Mendoza's June/July activities for Mt. Vernon and LaRoy Froh - AMPs 102-104, 111 Asset Manager's, Pagel and Abood presented their individual reports on Hildebrandt and South Washington two AMPS. Occupancy is strong in all developments Commissioner Nelson spoke briefly about the new law regarding the cap on cash benefits to households on Public Assistance. President Baltimore welcomed new Commissioner Greg Frens. Commissioner Regina Bell resigned her position as Commissioner. Everyone thanked her for her service and wished Icer well. Sylvia Rodriguez inquired about her other housing options for moving to other Lansing Housing Commission properties. Ryan Gardner inquired about a Resident Council and security at S. Washington Park. Director Lake and Asset Mgr Dave Abood spoke to both issues. There being no further business, Commissioner Nelson moved to adjourn the meeting. The meeting adjourned at 7:37 pm. Tony B.alti or�,,P resident Patricia -Baines Lake, Executive Director and Secretary v Date August 24, 2011 Board Meeting Minutes 11G HO Lsl v G� LHC COMMISSION 310 Seymour Lansing, MI 46933 (517) 487-6550 Fax (517) 487-6977 Minutes of Special Meeting } a Lansing Housing Commission rT> September 07, 2011;; Present: President Tony Baltimore Commissioner Gina Nelson Commissioner Jimmie Robbins Commissioner Greg Frens =` Staff: Director Lake, Dona Davenport, Jennifer Burnette, Kim Shirey Guests: None President Baltimore called the meeting to order at 4:38 p.m. Resolution #1133 —Approval to modify the U. S. Department of Housing and Urban Development ("HUD") Disposition authorization for Oliver Towers to permit disposition through a negotiated sale involving swap/trade with Davenport College and the City of Lansing at Fair Market Value, as appraised, was presented to the Board. The Commissioners raised several concerns which the Secretary was asked to record in full: Discussion 1: The Lansing Housing Commission ("LHC") has very limited resources as demonstrated in our budget and HUD's funding reductions. How is the LHC going to fund the move from our current location to a new location? LHC anticipated paying one time moving costs from Swap/trade proceeds. Because of the timing of this transaction it appears someone will need to move twice. LHC cannot afford the expenses associated with a double move nor the inconvenience to our customers. We do not have funds to move twice. Board Consensus: Any development agreement must make LHC whole as it relates to moving costs. Discussion 2: How does LHC pay for the cost of renovation or organization for the space in the Davenport facility? LHC staff should determine what building components are included in the swap/trade. Someone needs to make a detailed list of all of the non structural amenities which will remain at no cost to the LHC. Board Consensus: The Development Agreement should include an itemized list of the interior appointments (furniture and fittings) which are part of the swap/trade. Discussion 3: The Director must make sure HUD does not have any objection to LHC's offices being located in a Floodplain or Floodway, LHC must determine: what if any mitigation activities are necessary, how significant they are, the level of difficulty, the costs, and the source of payment for mitigating the problem. President Baltimore requested that Director Lake explain the Floodplain — Floodway issue. Director Lake- stated the 100 year Floodplain means there is a 1 % chance, in any given year, a flood may occur in that building because it is below the floodplain. 113 or less of the building is below the floodplain. However, if any portion, no matter how small, is located below the floodplain the entire building is consider below the floodplain. According to a survey completed by Wolverine Engineers & Surveyors the lowest portion of the building (other than the basement is 1 foot 2 inches below flood plain. The basement (which is a very small portion of the building is more than 9 feet below the floodplain. LHC can mitigate the potential effects of a flood by raising the base level of the affected area above the floodplain, storing any critical items outside of those two areas, eliminating the basement area and sealing/waterproofing the exterior of the building. Board Consensus: Prior to any action, by the board, affirming the development agreement, LHC must receive HUD acknowledgement this transaction is acceptable. Discussion 4: How have we engaged the Community? Why is this, the right thing to do? LHC has engaged the staff, (staff wants to stay downtown with free parking). We have not surveyed our customers. However, the new office is near public transportation, handicapped accessible and parking is free. The biggest challenge is getting information out regarding the new address. This meeting and all Commission meetings are open to the public. The City Council meetings will be open to the public and televised. LHC is shall engage the public as requested. Board Consensus: The LHC should provide input into the various public forums discussing the swap/trade as appropriate. Discussion 5: LHC should not be homeless for any period of time before the move into the new location. HUD will not allow us to pay for a double move. Those costs would be more than should be incurred by LHC. Our customers would have a difficult time figuring out who is on first if we are at 310 Seymour one week, somewhere else the next month and 4051419 Cherry the next month. Board Consensus: We need stability, one move from Seymour to Cherry. Discussion 6: Pat must Bargain hard to insure LHC's interests are addressed, after all — once the agreement is signed- the building is ours — we own it. The agreement must 2 detail when and how LHC receives the $100,000.00 difference in appraised value and it must be in writing no verbal anything. Board Consensus: The Development agreement must detail how the $100,000.00 difference in Fair Market Value will be addressed. Questions raised include the following Question 1: How long does it take to get HUD approval? Response: Approximately 30-60 days Question 2: Do we pay taxes on new building — Response: We do not pay taxes now and it will be the same at the new location Commissioner Nelson moved to authorize Director Lake to modify the U.S. Department of Housing and Urban Development disposition authorization for Oliver Towers to permit disposition through a negotiated sale involving a swap/trade with Davenport College and the City of Lansing at fair market value. The motion was seconded by Commissioner Frens. Approved: Unanimously Resolution #1134 - Renovations to the Hildebrandt Office and Maintenance Garage. Blue prints of the existing building and of the new building and garage layout were presented to the Board. Commissioner Nelson moved to adopt Resolution #1134 which authorizes the Executive Director to execute a contract not to exceed $550,000.00 to completely renovate the office, community space and maintenance garage at Hildebrandt. Commissioner Frens seconded the motion. Director Baines -Lake must inform the board of the final contract price and the window selection. Approved: Unanimously President Baltimore again thanked the staff for all their hard work. Thanked Director Lake for the great job at the press conference. No public comment. There being no more buSlneSS the Regular meeting adjourned at 5:44 p.m. Tony Balti Patrid'ia-Baines-Lak6, Executive Director and Secretary Date ��511.1G EipUSj� v G� LHC COMMISSION 310 Seymour Lansing, MI 48933 (517) 487-6550 Fax (517) 487-6977 MINUTES OF THE December 15, 2010, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT AT ROLL CALL: President Villegas Commissioner Baltimore Commissioner Bell ABSENT: Commissioner Nelson STAFF: Patricia Baines -Lake David Abood Lisa Krell Kendra Schmidtman Phil Chajkowski Sona Mendoza Forrest Babcock Rhonda Pagel Dona Davenport President Villegas called the meeting to order at 6:14 pm. The Minutes of the October 27, 2010 Meeting were presented to the Board for approval. Commissioner Baltimore moved to approve the minutes, Commissioner Villegas seconded the motion. Ayes: Baltimore, Villegas, Bell Resolution #1116 —Investment Policy was presented to the Board for approval. Commissioner Baltimore moved to approve the Policy, Commissioner Bell seconded the motion. Ayes: Baltimore, Bell, Villegas Resolution #1117 — Authorization for the use of proceeds from the sale of items and property was presented to the Board for approval. Commissioner Baltimore moved to authorize Resolution #1117, Commissioner Bell seconded the motion. Ayes: Baltimore, Bell, Villegas Resolution.#1118 —Authorization to request HUD approval to utilize proceeds from the. sale of Oliver Towers to purchase a new Central Office facility. Commissioner Baltimore moved to approve the Policy, Commissioner Bell seconded the motion. Ayes: Baltimore, Bell, Villegas Ramiro Salazar, Finance Manager presented the Housing Choice Voucher Program financial report. Phil Chajkowski, Finance Manager presented the Central Office Cost Center along with individual Asset Management Project's financial reports. Mr. Chajkowski also reported on the result of our Banking RFP. Forrest Babcock presented the Asset Management Narrative Report. Mr. Babcock also presented Asset Manager Parsons' September activities for AMPS 102-104. Asset Manager, Rhonda Pagel reported on Hildebrandt and AMP 105, David Abood reported on S. Washington Park and AMP 112 , and Sona Mendoza reported on activity at LaRoy Froh and AMP 111. Kendra Schmidtman explained, to Commissioner Bell, the process for processing an application for placement into our Housing Choice Voucher Program. She then reported on activity for November and December. Director Lake presented a recap of 2010 achievements since her arrival at LHC. We also provided information on the Lansing Food Fight and how we lead the way for a group at the City to take year two. In collaboration with the City of Lansing we have submitted an application for a Choice Neighborhood Planning grant. President Villegas thanked staff for all of their hard work. There being no further business, Commissioner Baltimore moved to adjourn the meeting. The meeting adjourned at 7:19 pm. Vince. Patricia aines Lake, Executive Director and Secretary 2